HomeMy WebLinkAboutCouncil Actions 06-28-93FITZPATRICK
31533
REGUIAR WEEKLY SESSION
ROANOKE CI'IY COUNCIL
June 28, 1993
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member McCadden
was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
W. Robert Herbert, City Manager, introduced Jacek Kucharzewski,
Mayor of Opole, Poland.
Francis W. Burkhart, IH, Chairman, Roanoke Regional Chamber of
Commerce's Crime Prevention Committee, presented a distinguished service
award to Wayne Kinney; and Donald M. Caldwell, Commonwealth
Attorney, presented an award to Valerie Crouse.
BID OPENINGS
A. Bids for Craig-Robertson Road, S. E. Bridge Replacement.
Three bids were referred to a committee composed of William White,
Sr., Chairperson, William F. Clark and Charles M. Huffine for study,
tabulation and report to Council.
B. Bids for Bridge Maintenance Projects, Centre and Shenandoah
Avenues, N. W.
Four bids were refc~xl to a committee composed of William White,
Sr., Chairperson, William F. Clark and Charles M. Huffi_nc for study,
tabulation and report to Council.
C. Bids for construction of the Falling Creek Finished Water Reservoir.
Six bids were referred to a committee composed of William White, Sr.,
Chairperson, Kit B. Kiser and M. Craig Sluss for study, tabulation and
report to Council.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY. ITEM C-7 WAS
REMOVED FOR SEPARATE DISCUSSION.
2
C-1
C-2
C-3
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A report of the City Manager requesting an Executive Session to
discuss specific legal matters requiring the provision of legal advice by
Counsel, specifically being the terms and conditions of the 1972 Sewage
Treatment Plant Agreement, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by Counsel, specifically being the
terms and conditions of the 1972 Sewage
Treatment Plant Agreement, pursuant to
Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended.
A communication from Kit B. Kiser, City Representative, Roanoke
Valley Resource Authority, requesting an Executive Session to discuss
specific legal matters regarding the provisions of legal advice by Counsel,
specifically being the terms and conditions of various agreements and
documents relating to Smith Gap Landfill and the Big Lick Rail Transfer
Station, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended.
3
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters regarding the provisions of legal
advice by Counsel, specifically being the
terms and conditions of various agreements
and documents relating to Smith Gap
Landfill and the Big Lick Rail Transfer
Station, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended.
C-4
A communication from Mayor David A. Bowers with regard to
correspondence from the Honorable Roy B. Willett, Judge of the Circuit
Court of the City of Roanoke, transmitting the Annual Report of the Board
of Equalization for the taxable year July 1, 1993 through June 30, 1994.
RECOMMENDED ACTION: Receive and file.
C-5 Minutes of the meeting of the Audit Committee of Roanoke City
Council held on Monday, June 7, 1993.
RECOMMENDED ACTION: Receive and file.
C-6
A report of the City Manager transmitting a report from the City
Manager's Committee on the Homeless prepared from the results of a recent
survey of Emergency and Transitional Shelters.
RECOMMENDED ACTION: Receive and file the report with appreciation.
C-7
A report of the City Manager with regard to parking problems at the
Roanoke Civic Center associated with high school graduations on June 11,
1993.
Removed from Consent Agenda and considered separately.
RECOMMENDED ACTION: Referred to the Roanoke Civic Center
Commission.
4
C-8 A report of the City Manager with regard to emergency repair of an air
conditioning unit which serves the Roanoke City Jail and Courthouse.
RECOMMENDED ACTION: Receive and file.
C-9
A report of the City Manager requesting authorization to initiate an
amendment to the City's Zoning Ordinance to provide for police facilities as
a permitted use in the HM, Heavy Manufacturing District, in connection with
establishment of a mounted police patrol in the downtown area.
RECOMMENDED ACTION:
Concur in request to authorize the City
Manager to file the necessary petition for an
amendment to the City's Zoning Ordinance.
REGULAR AGENDA
3. I-IF~ARING OF CITIZl~NS UPON PUBLIC MATTERS:
Request to present a Resolution pertaining to the Roanoke Regional
Waste Treatment Facility. John M. Stroud, President, Roanoke
Regional Chamber of Commerce.
Received and filed.
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
5
A report recommending that concession privileges be granted to
Roanoke Valley Swimming, Inc., to sell swim related
merchandise, food items and non-alcoholic beverages at Fallon
Park Swimming Pool on July 9, 10 and 11, 1993, during the
United States Swimming/Virginia Swimming, Inc. State swim
meet.
Adopted Ordinance No. 31533-062893. (6-0)
A report recommending acceptance of fiscal year 1993-94
Community Development Block Grant entitlement funds
approved by the U. S. Department of Housing and Urban
Development; and appropriation and transfer of funds in
connection therewith.
Adopted Budget Ordinance No. 31534-062893 and Resolution
No. 31535-062893. (6-0)
A report recommending execution of a grant agreement with the
West End Center relating to implementation of a new program
for youth during the month of July, and an after-school tutoring
program.
Adopted Resolution No. 31536-062893. (6-0)
A report recommending execution of appropriate documents
accepting an additional grant award from the Department of
Youth and Family Services for the Office on Youth, said grant
award to be used for personnel costs and equipment; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 31537-062893 and Resolution
No. 31538-062893. (6-0)
5o
A report recommending execution of an agreement with the
U. S. Department of Housing and Urban Development accepting
an allocation of funds, in the amount of $498,000.00, for the
HOME Investment Partnership Program; and appropriation of
funds in connection therewith.
Adopted Budget Ordinance No. 31539-062893 and Resolution
No. 31540-062893. (6-0)
A report recommending acceptance of a Library Services and
Construction Act (LSCA) Title I Grant, in the amount of
$26,312.00, approved by the Virginia State Library and
Archives, for an Information and Referral Service for the
Roanoke City Public Library; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 31541-062893 and Resolution
No. 31542-062893. (6-0)
7o
A report recommending appropriation of funds in connection
with the State of Virginia Comprehensive Services Act for At-
Risk Youth and Families.
Adopted Budget Ordinance No. 31543-062893. (6-0)
go
A report recommending transfer of $14,919.00 to provide funds
for completion of maintenance projects in City facilities.
Adopted Budget Ordinance No. 31544-062893. (6-0)
o
A report recommending an amendment to the City Code to
permit collection of amusement ride device fees, and an
amendment to the Fee Compendium in order to be consistent
with said Code amendment.
Adopted Ordinance No. 31545-062893 and Resolution No.
31546-062893. (6-0)
10.
A report recommending authorization to add projects as needed
to contracts for real estate contact and acquisition assistance; and
transfer of $35,000.00 for Peters Creek - Phase I and Peters
Creek - Phase II projects in connection therewith.
Adopted Budget Ordinance No. 31547-062893. (6-0)
11.
A report recommending payment of the City's pro rata share of
expenses relating to governmental electric rate negotiations; and
transfer of $28,511.00 in connection therewith.
Adopted Budget Ordinance No. 31548-062893. (6-0)
12.
A report recommending transfer of funds in connection with
renovations and repairs at the Roanoke City Jail relating to a fire
which occurred on August 31, 1992.
Adopted Budget Ordinance No. 31549-062893. (6-0)
13.
A report recommending acceptance of the bid submitted by
Griffin Pipe Products Company to supply ductile iron water pipe
for the period of July 1, 1993 through June 30, 1994.
Adopted Resolution No. 31550-062893. (6-0)
14.
A report recommending acceptance of the lowest responsible
bids submitted for providing water and sewage treatment
chemicals for the period of July 1, 1993 through June 30, 1994.
Adopted Resolution No. 31551-062893. (6-0)
15.
A report recommending approval of a donation to the Roanoke
Valley Convention and Visitors Bureau, and execution of an
agreement with the Bureau for the purpose of increasing tourism
in the Roanoke Valley and assisting in marketing and selling the
new Hotel Roanoke Conference Center.
Adopted Resolution No. 31552-062893. (6-0)
bo
ACTING DIRECTOR OF FINANCE:
1.A financial report for the month of May, 1993.
Received and filed.
2. A report with regard to closeout of accounts for completed
capital projects; and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 31553-062893. (6-0)
CITY ATTORNEY:
1. A report recommending readoption and reenactment of the Code
of the City of Roanoke (1979), as amended, in order to
recognize amendments made by the 1993 Session of the General
Assembly to provisions of the Code of Virginia (1950), as
amended, incorporated by reference in the City Code.
Adopted Ordinance No. 31554-062893. (6-0)
6. REPORTS OF COMMITTEES:
A report of the committee appointed to tabulate bids received for
construction of Carvins Cove Filter Plant Improvements, Phase II,
Contract C-2, recommending award of a contract to H. Hamner Gay
and Company, Inc., in the amount of $2,334,535.00; and transfer of
funds in connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31555-062893 and Ordinance No.
31556-062893. (6-0)
A report of the committee appointed to tabulate bids received for
construction of Carvins Cove Filter Plant Improvements, Phase II,
Contract C-I, recommending award of a contract to E. C. Pace
Company, Inc., in the amount of $1,485,976.80; and transfer of funds
in connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31557-062893 and Ordinance No.
31558-062893. (6-0)
A report of the committee appointed to tabulate bids received for
construction of Carvins Cove Filter Plant Improvements, Phase II,
Contract B-2, recommending award of a contract to Aaron J. Conner,
General Contractor, Inc., in the amount of $2,473,685.40; and transfer
of funds in connection therewith. Council Member William White,
Sr., Chairperson.
Adopted Budget Ordinance No. 31559-062893 and Ordinance No.
31560-062893. (6--0)
A report of the Citizens' Services Committee submitting
recommendations for funding of qualified agencies for fiscal year
1993-94; recommending negotiation of a contract with The Salvation
Army for provision of services to citizens under the Homeless Housing
Program and/or Abused Women's Shelter; and transfer of funds in
connection therewith. James D. Ritchie, Chairperson.
Adopted Budget Ordinance No. 31561-062893 and Resolution No.
31562-062893. (5-1, Mayor Bowers voted no.)
7. UNFINISI4ED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
l0
Ordinance No. 31505, on second reading, rezoning Lots 3 and 4,
Block 1, Section 2, Map of Oregon Park, located at the northeast
intersection of Shenandoah Avenue and Westwood Boulevard, N. W.,
designated as Official Tax Nos. 2640526 and 2640527, from C-l,
Office Disu'ict, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioner.
Adopted Ordinance No. 31505-062893. (6-0)
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Council Member Harvey requested that the City Manager take the
necessary steps in the design of the new addition to the Roanoke City
Jail to ensure that the air conditioning system is adequately designed
so that there is no possibility that the Jail will be without air
conditioning in the event of a mechanical breakdown.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER I4EARINGS OF CITIZENS: None.
CERTIFICATION OF EXECUTIVE SESSION. (5-0, Council Member
White left during the
Executive Session.)
Reappointed certain persons to serve on various authorities, boards,
commissions and committees, pursnont to a communication from the City
Clerk under date of June 28, 1993. (Waived City residency requirement for
Fletcher Nichols on the Roanoke Arts Commission.)
THE
~OANOKE REGIONAL CHAMBER OF COM/vlE~CE
310 First Street, SW
Roanoke, VA 24011
RE C
(703) 983-0700
(70319830723Fax CITY 2! ~"
'93 dtJN 22 All) :14
June 18, 1993
Ms. Mary Parker
City Clerk
Municipal Building
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mary:
Francis W. (Skip) Burkhart, Ill, Chairman of the Roanoke Regional Chamber's Crime
Prevention Committee, would like to be on the Roanoke City Council Agenda on June
28, 1993 to present three Distinguished Service Awards.
Enclosed are copies of the citations he will use in his presentation. I thought the
Mayor might like to follow up with a few words of commendation.
I would appreciate receiving a copy of the agenda so that Skip will know
approximately what time he is on.
Thank you very much.
Dire; ~.~munity D~velopment
THE
.REGIONAL
JllCH tBER
~OANOKE REGIONAL CHAMBEI~ OF COMME~CE
310 First Street, SW
Roanoke, VA 24011
[703] 983-0700
(703) 983-0723 Fax
DISTINGUISHED SERVICE AWARD
On September 12, 1992, at approximately 5:00 p.m., Valerie Crouse was driving past
Huff Lane Park when she was flagged down by a man and woman. The woman was
hysterical, and the man had been shot in the leg.
It was quite obvious to Valerie Crouse that these two individuals needed help, and she
stopped without hesitation. She was advised by the man, James E. Clements, that
he needed a ride to Tenth Street and would she please take him and his girl friend,
Shirley Ann Brown, there due to the fact that they had been robbed and he had been
shot in the leg.
Valerie Crouse not only took them to Tenth Street but insisted on taking James E.
Clements to his residence located in the Hunt Avenue Apartments, because she did
not wish to leave this individual on Tenth Street in his injured condition.
Valerie did not know either of these individuals, but she knew from experience, and
in her own heart, that there was someone in desperate need of assistance.
It is very rare in this day and time for an individual to become involved with total
strangers in their hour of need due to the fact that they fear for their own safety, or
because of their lack of human compassion for their fellow man.
Valerie Crouse is to be commended for her bravery and her compassion for her fellow
man in stopping to assist this young man and his girl friend. She is also to be
commended for taking her time to help two total strangers by assisting them in their
time of need and transporting them to their residence.
it is individuals such as Valerie Crouse that make the Roanoke Valley a much safer
place in which to live and work.
The Crime Prevention Committee of the Roanoke Regional Chamber of Commerce, and
your fellow citizens, thank you for your courageous and prompt action.
June 28, 1993
ROANOKE REGIONAL CHAMBER OF COMMERCE
310 F ~tSt~el SW
Rocmoke, VA240il
703) 983-0700
(703 983-0723 Fax
DISTINGUISHED SERVICE AWARD
On December 9, 1992, at 9:45 p.m., Mrs. Ruth H. Bonne's vehicle was parked on the
Harris Teeter parking lot at Towers Mall. As she was attempting to enter the vehicle,
Henry Eric Routon, an 18-year old white male, and a 17-year old iuvenile, accosted
her, shoved her into the side of her car and then physically removed her purse from
her left arm. The purse was valued at $50 and contained $14 in U. S. currency. The
two suspects then ran across Brandon Avenue bahind the Pizza Hut towards the
railroad tracks.
Wayne Kinney observed this incident and gave foot pursuit, as did Robert Hayes.
Wayne Kinney overtook the iuvenile on the railroad tracks behind the Pizza Hut and
was holding him when Henry Eric Routon came back, pulled out a metal object which
appeared to be a .25 automatic, and threatened to shoot Wayne Kinney and Robert
Hayes if they did not release the juvenile. Both Wayne Kinney and Robert Hayes then
retreated, and the iuvenile left with Henry Routon.
The Crime Prevention Committee of the Roanoke Regional Chamber of Commerce, and
fellow citizens, commend Wayne Kinney and Robert Hayes for taking action on behalf
of a total stranger and r,sk'ng their lives to come to the aid of this lady. They are also
commended for their exceptional citizenship in the pursuit of two armed and
dangerous criminals with no thought of their own personal safety or reward.
Individuals such as yourselves who will risk your life above and beyond the call of
duty for a private citizen make the Roanoke Valley a safer place in which to live and
work.
June 28, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #102
The Honorable William White, Sr., Chairperson )
Mr. William F. Clark ) Committee
Mr. Charles M. Huffine )
Gentlemen:
The following bids for the Craig-Robertson Road, S. E. bridge replacement, were
opened and read before the Council of the City of Roanoke at a regular meeting held
on Monday, June 28, 1993:
BIDDER
Robertson Construction Co., Inc.
Allegheny Construction Co.
H & S Construction Co.
TOTAL AMOUNT
$249,708.00
280,715.00
302,965.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely,
Sand~a H. Eakin
Deputy City Clerk
SHE: sm
pc: Mr. Wflburn C. Dibling, Jr., City Attorney
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #102
The Honorable WilLiam White, Sr., Chairperson )
Mr. WilLiam F. Clark ) Committee
Mr. Charles M. Huffine )
Gentlemen:
The following bids for b~idge maintenance projects, Centre and Shenandoah
Avenues, N. W., were opened and ~ead before the Council of the City of Roanoke at
a regular meeting held on Monday, June 28, 1993:
BIDDER
TOTAL AMOUNT
Branch Highways, Inc.
Robertaon Construction Co., Inc.
Allegheny Construction Co.
Lanford Brothers Co., Inc.
$337,000.00
338,309.00
389,443.00
424,146.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
MARY F. PARKF~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #468
The Honorable William White, Sr., Chairperson )
Mr. Kit B. Ktser ) Committee
Mr. M. Craig Sluss )
Gentlemen:
The following bids for construction of the Falling Creek Finished Water Reservoir,
wel, e opened and read before the Council of the City of Roanoke at a regular meeting
held on Monday, June 28, 1993:
BIDDER
TOTAL AMOUNT
Hammond-Mitchell, Inc.
Acorn Construction, Ltd.
Breakell, Inc.
Allegheny Construction Co.
Structures & Utilities Co., Inc.
Crowder Construction Co.
$229,000.00
248,165.00
273,900.00
293,800.00
322,000.00
342,000.00
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
~eport and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
pc: Mr. Wilburn C. Dibling, Jr., City Attorney
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
June 28, 1993
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
'93 JIJN23 ,g:20
Roanoke, Virginia
June 28, 1993
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Request for Executive Session
This is to request that City Council convene in Executive
Session to discuss specific legal matters requiring the provision
of legal advice by counsel pursuant to Section 2.1-344(A)(7),
Code of Virginia (1950), as amended, specifically being the terms
and conditions of the 1972 Sewage Treatment Plant Agreement.
Respectfully,
City Manager
WRH:KBK:pr
cc:
Ms. Mary F. Parker, City Clerk
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director of Utilities & Operations
'93 Jtl l 22 P3:3
Roanoke, Virginia
June 28, 1993
Honorable David A. Bowers and
Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Request for Executive Session
This is to request that City Council convene in Executive
Session to discuss specific legal matters regarding the
provisions of legal advice by Counsel pursuant to Section 2.1-
344(A)(7), Code of Virqinia (1950), as amended, specifically
being the terms and conditions of various agreements and
documents relating to Smith Gap Landfill and the Big Lick Rail
Transfer Station.
Respectfully,
~ '~' · ~- resentative
/ Kit B. Kiser, sep
Roanoke Valley Resource Authority
KBK/hw
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James Grisso, Acting Director of Finance
Mary F. Parker, City Clerk
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #109-162
The Honorable Roy B. Willett, Judge
Twenty-Third Judicial Circuit of Virginia
Roanoke, Virginia
Dear Judge Willett:
I am attaching copy of a communication from Mayor David A. Bowers with regard to
your correspondence transmitting the Annual Report of the Board of Equalization for
the taxable year July 1, 1993 through June 30, 1994, which communication was before
the Council of the City of Roanoke at a regular meeting held on Monday, June 28,
1993.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eric.
pc:
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
Mr. W. Robert Herbert, City Manager
Mr. W. G. Light, Chairperson, Board of EquaLization, 2066 Kenwood Blvd.,
S. E., Roanoke, Virginia 24013
David A. Bowers
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Rvanoke, Virginia 24011-1594
Telephone: (703) 981-2444
June 28, 1993
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Please find enclosed correspondence dated June 18, 1993, from the Honorable Roy B.
Willett, Judge of the Circuit Court of the City of Roanoke, transmitting to Council
the 1992 Report of the Board of Equalization.
I know that you join with me in commending the good work that Bill Light, Rutledge
Robertson and Randy Harrison have provided on this matter this year. They are to
be commended.
I would specifically like to bring to the City Manager's attention Judge Willett's
concern in paragraph three regarding the need for adequate space and support for
the Board's activities.
I respectfully request that this matter be placed on the Consent Agenda of Council
for Monday, June 28, 1993, and thereafter, be received and filed.
Best personal regards to each of you.
Sincerely,
David A. Bowers
Mayor
DAB: gd
Enclosure
pc:
The Honorable Roy B. Wiliett
The Honorable Clifford R. Weckstein
The Honorable Diane McQ. Strickland
Mr. W. G. (Bill) Light, Chairman, Board of Equalization
Mr. Rutledge W. Robertson, II, Vice-Chairman, Board of Equalization
Mr. Randolph E. Harrison, Jr., Secretary, Board of Equalization
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Ms. Mary F. Parker, City Clerk
Ms. Pat Lam, Executive Secretary to the Board of Equalization
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
June 18, 1993
Honorable David A. Bowers, Mayor
Members of City Council
215 Church Avenue, S. W., Room 456
Roanoke, VA 24011
Re: 1992 Report of the Board of Equalization
Dear Mr. Mayor and Members of Council:
I am enclosing the original Report of the Board of
Equalization for the taxable year July 1, 1993 to June 30, 1994,
inclusive. The board received 97 appeals; there were 58 commercial
and industrial appeals considered, and 33 residential appeals
considered. Six appeals were withdrawn.
The members of the Board unanimously requested and recommended
that the Board's necessary access to computer service continue.
The Equalization Board must have computer access to adequately deal
with its duties. The Board requested that future Equalization
Boards continue to have separate office space from the Real Estate
Valuation Office.
Additionally, the Board of Equalization requested that the
City of Roanoke provide it with a room assignment no later than
March 1 of 1994. The Board members must be able to begin their
work as soon as they have taken their respective oaths of office.
The Board advised the undersigned that the location they had during
1993 was convenient, but their space and privacy was inadequate due
to remodeling activities. The Board must have a private room of
adequate size to meet with taxpayer citizens who need their
undivided attention. The Board's meeting/hearing room should be
both private and of adequate size to allow the Board to spread
printouts and other large papers on a table for their viewing, as
well as the viewing of the involved taxpayer. They must be able to
maintain secure, private space; they must have adequate room. It
is my understanding that the area used in 1992 (Room 162, along
with an adjacent room in the Municipal Building), is being
reassigned this year. Please see to providing the Board of
Equalization with adequate space and support so that the Board can
continue to carry out its responsibilities fairly and efficiently,
with as little inconvenience to taxpayers as possible. ~\
Honorable David A. Bowers, Mayor
June 18, 1993
Page 2
The members all indicated their gratitude to the Office of
Real Estate Valuation for the cooperation they had from persons in
that Office. The Office of Real Estate Valuation provided them
with needed data and met with Board members as needed. This
continued assistance should be available for future Equalization
Boards.
Of course, the Executive Secretary to the Board of
Equalization, Ms. Pat Lam, is and has been an invaluable asset.
Ms. Lam's efforts and support should be commended. The Board of
Equalization could not function without this assistance.
I met with the members of the Equalization Board on June 18,
1993 at 9:00 a.m. and generally discussed its activities. Each of
the members of the Board exhibited a positive attitude toward his
work, and the working relationship between the Equalization Board
and the Roanoke City Administration. Each is willing to serve next
year.
If you are aware of any problems, or if you wish to offer any
suggestions for the improvement of the appointment process for the
Equalization Board, please advise us. I am providing copies of
this letter to those persons indicated below.
I am enclosing a copy of the Order entered February 25, 1993
appointing the present Board members.
It has been a pleasure working with this Board. Please advise
me if I can be of further assistance or provide further
information.
RBW/bc
Enclosures
CC:
Judge
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Honorable Clifford R. Weckstein
Honorable Diane McQ. Strickland
Mr. W. G. (Bill) Light, Chairman
Mr. Rutledge W. Robertson, II, Vice-Chairman
Mr. Randolph E. Harrison, Jr., Secretary
Mary F. Parker, CMC, City Clerk
Ms. Pat Lam, Executive Secretary to the
Board of Equalization
June i~, 1993
The Honorable Roy B. Willett
Judge of the Circuit Court
The City of Roanoke
Roanoke, Virginia 24011
Dear Judge Willett:
We wish to inform you that the Board of Equalization has completed
its work for the taxable year July 1, 1993 to June 30, 1994.
The Board received 97 Appeals. Ail properties were inspected with
the following results:
97 Assessments were considered
58 Commercial and Industrial
27 Commercial and Industrial Affirmed Value
31 Commercial and Industrial Decreased Value
33 Residential
20 Residential Affirmed Value
13 Residential Decreased Value
6 Appeals were withdrawn at site or before
Orders dated June 14, 1993 were mailed on June 16, 1993 informing
each taxpayer of our decision.
It is recommended that future Equalization Boards continue to have
access to the computer service in their work. Also, it is recommended that
future Equalization Boards continue to have seperate office space from the
Office of Real Estate Valuation.
Our thanks to the Office of Real Estate Valuation for their cooper-
ation in supplying property data and their time to meet with us on their
assessed values. We trust that this assistance will be available for
future Equalization Boards.
The Honorable Roy B. Willett
Page 2
June 18, 1993
Should you have any questions, please contact us.
Very truly yours,
Board of Equalization of Real Estate
Assessments for the City of Roanoke
RU~t
"Bill" Lig~,
. Roberts
~h~irman
Randolph E. Harrison,~.x, Secretary
WGL/pl
VIRGINIA:
IN THE CIRCUIT ~ " ·
~O~RT OF THE CiTY OF ROANOKE
IN RE:
CITY OF ROANOKE BOARD OF EQUALIZATION
'D R D E R
In accordance with Section 32-39~ Code of the City of Roanoke,
Virginia, and Section 58.1-3370 of the Code of Virginia, of 1950,
Randolph E. Harrison, Jr., Willard G. Light and Rutledge W.
Robertson, freeholders and citizens of the City of Roanoke,
Virginia, are hereby appointed to the Board of Equalization of Real
Estate Assessment for the City of Roanoke, Virginia, for an
additional term beginning March 1, 1993, as provided by law; but
before entering upon their duties as such, each shall take and
subscribe the oath of office prescribed by law and shall complete
the requirements of serving on a board of equalization required by
law. It appears and the Court finds that the herein appointees
have completed
the Department
Virginia.
the required basic course of instruction given by
of Taxation under Section 58.1-206 of the Code of
It .i.s further ADJUDGED, ORDERED and DECREED that each member
of the Board of Equalization of Real Estate Assessment shall be
compensated for his duties at such rate as may be fixed by City
Council as required by law, and they shall be provided such
secretarial and logistical support as Council feels appropriate.
ENTER: ~~ ~1 ~ ~3
Kenneth E. TraSue, Chief Judge
Roy B. ~llett, Judge
G.' O. Cl~l~e~s,- Judge
~/~o~d R. Wecks%~in, Judge
Diane Mc.Q. Strickland, Judge
A COPY, TESTE: ARTHUR B. CRUSH, Ill, CLERK
B¥~ - ~Oeput¥~erk
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
June 7, 1993 [:IT'{ r'! !-
1. Call to order: '9} .J[JN 14 P2:26
The meeting o~ the Aoano~e City Audit Committee was called to
order at 1:05 p.m. on ~une 7, 1993, with Chai~an, ~illiam ~'~_ite,
Sr., presiding.
· The roll was called by Mrs. Barger.
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David A. Bowers
Beverly T. Fitzpatrick
Delvis O. McCadden
others Present:
Robert H. Bird, Municipal Auditor
James D. Ritchie, Assistant city Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Kenneth F. Mundy, Controller School Board
Evelyn W. Barger, Administrative Assistant
Thomas F. Baldwin, EDP Audit Supervisor
Michelle R. Jones, Auditor
T. Douglas McQuade, KPMG
Robert N. Collis, II, KPMG
Joel Turner, Press
EXTERNAL AUDITS: KPMG Peat Marwick General Audit Plan for
Fiscal Year Ending June 30, 1993
The motion was made by Mr. Fitzpatrick and seconded by Mr.
McCadden to receive and file Peat Marwick's General Audit
Plan for Fiscal Year Ending June 30, 1993. The motion was
approved unanimously.
Mr. White acknowledged the presence of Mr. McQuade and Mr.
Collis of Peat Marwick. There were no questions or comments
concerning the plan.
INTERNAL AUDITS - Travel Reimbursement:
The motion was made by Mr. Fitzpatrick and seconded by Mr.
McCadden to receive and file the internal audit report. The
motion was approved unanimously.
Mr. Bird introduced the audit staff who worked on the audit
and asked Mr. Baldwin, the in-charge auditor, to give a
brief discussion and answer questions from the Committee.
Mr. McCadden asked a question regarding the time limit of
processing travel expense reports. Mr. Baldwin explained
that the current procedure is two working days after
returning to work. Mr. McCadden expressed his concern that
two days is not enough time.
Audit committee Minutes
Page 2
June 7, 1993
Mr. Fitzpatrick also expressed his concern that two days was
too short. Mr. Fitzpatrick asked the Auditors to look into
the possibility of changing this limit from two days to
possibly five days.
Mr. Bird told the Committee that the Travel Policy was being
reviewed by the office of Management and Budget and that he
would pass this information along to them for their
consideration.
4. UNFINISHED BUSINESS - None
NEW BUSINESS:
A. Municipal ~uditing Audit Plan for 1994
The motion was made by Mayor Bowers and seconded by Mr.
Fitzpatrick to receive and file the Municipal Auditing Audit
Plan for 1994. The motion was approved unanimously.
Mr. Bird gave a brief discussion on the Audit Plan to the
Committee. He told the Committee that this plan was his
commitment to the Audit Committee of audits to be performed
over the next year. He explained that this plan had changed
from a five year audit cycle to a seven year audit cycle.
Mr. White asked what was the status of the Senior Auditor
position. Mr. Bird informed him that this position was not
funded in the current fiscal year due to a lack of funds.
Mr. White asked if the Senior Auditor position was funded
would the Audit Plan be moved back to a five year audit
cycle. Mr. Bird answered "yes." Mr. Fitzpatrick asked if
moving the Audit Plan from a five year audit cycle to a
seven year audit cycle was good or bad. Mr. Bird answered
"bad because we do not get to audit things as frequently."
B. Pending Audit Reports=
Purchasing
Firefighter's Payroll
citizens, Services Comm{ttee
Mr. Bird explained to the Committee that audit work is
essentially complete on these assignments but they have
pending items delaying reports. In Purchasing and
Firefighter's Payroll, management's planned action is still
being considered. One agency, CHIP, has not submitted an
annual audit report to the Citizens' Services Committee.
Mr. Bird said these reports will be presented at the October
Audit Committee meeting.
Audit committee MinuteS
Page 3
June 7, 1993
Mr. White asked Mr. Bird to give a status report on the
letters that were sent to all city employees regarding
,,Fraud, Waste and Abuse". Mr. Bird gave the following
report:
To date the Auditor'S office has received 33 letters from
either current employees or former employees.
12 letters dealt with general comments on city issues.
8 letters dealt with some kind of time abuse - some of these
issues are being looked at for future substantive testing
and several have been turned over to city management.
7 letters dealt with cost issues - savings and/or waste.
3 letters dealt with taxes, fees and permits - employees and
citizens not paying certain taxes, fees and permits.
s dealt with abuse of city equipment - one of these
2 letter ....... . nd the other has been
resulted in alsclpllnary action a
referred to management.
i letter dealt with city dress - lack of a dress Code.
~DJOURNMENT:
There being no
1:30 p.m.
further business, the meeting adjourned at
william White, Sr., Chairman
June 28, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Enclosed is a report from the City Manager's Committee on the
Homeless prepared from the results of the recent survey of
Emergency and Transitional Shelters. The Committee on the Homeless
has continued to monitor our community's progress towards the
elimination of homelessness and the threat of homelessness by
focusing carefully on the recommendtions in a comprehensive report
prepared in 1987 titled, "No Place to Call Home: A Study of
Homelessness in Roanoke, Virginia." The diligent work of all those
involved in the preparation of this report is very much appreciated
and I feel they should be commended for their efforts to help ease
the pains of homelessness.
It is my recommendation that City Council receive the report and
thank the Committee on the Homeless for their continued monitoring
of the needs of the homeless in our community.
Sincerely,
W. Robert Herbert
City Manager
WRH/gr
Enclosure
cc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Corinne B. Gott, Acting Director of Human Development
Donna S. Norvelle, Human Development Corrdinator
The Reverend Frank Feather, Chairman, Homeless Committee
Director of Human Development
June 9, 1993
Robert ~. Herbert,
City of Roanoke
215 Church Avenue,
Roanoke, VA 24011
City Manager
S.W.
Dear Mr. Herbert:
On behalf of the Committee on the Homeless, I am pleased to forward
to you the summary of our recent survey of emergency and
transitional shelters. While the committee recognized that it is
difficult, if not impossible to ascertain the number of individuals
and families without permanent housing, we feel that it is
important to continue to monitor the situation and receive
information on those who are relying on the services offered by
emergency and transitional shelters.
I will be available to answer any questions that you may have
regarding this report. The members of the committee appreciate the
confidence you have shown in us. Please call upon us whenever we
may be of assistance.
Sincerely,
R~ Feather, Chairman
Ci-~Manager's Committee on The Homeless
CC:
Matthew Broughton, Committee Member
Wendell Butler, Committee Member
Raleigh Campbell, Committee Member
Theodore Edlich, Committee Member
Vera Johnson, Committee Member
William Hubard, Committee Member
Corinne B. Gott, Acting Director of Human Development
Room 356, Municipal Building 215 Church Avenue, S. W., Roanoke, Virginia 24011 (703) 981-2302
CITY MANAGER'S COMMITTEE ON THE HOMELESS
Survey of Emergency and Transitional Shelters
SUMMARY OF RESULTS - MAY 1993
PURPOSE OF THE SURVEY
The City Manager's Committee on the Homeless, charged with
monitoring the progress of the recommendations cited in the 1987
report, "No Place To Call Home: A Study of Housing and Homelessness
in Roanoke, Virginia", identified the need to update the data
gathered six years ago. Realizing that the actual number of
individuals and families without permanent housing is difficult (if
not impossible) to ascertain, the committee concentrated its
attention on those who rely on emergency and transitional shelters.
The committee recognized that there may be no practical method to
count all individuals and families who are without permanent
housing. In addition to utilizing shelters, many homeless people
are "doubling up" with friends and family. The Committee further
acknowledges that there are some homeless people who wish to remain
anonymous and, therefore, are difficult to locate.
A survey of Roanoke's emergency and transitional shelters,
Mental Health Service's Residential Detoxification Center, and the
City Jail was conducted in January 1993 by the Committee members.
Their objectives were to (1) obtain an estimate of the number of
people relying on emergency and transitional shelter, and (2)
increase committee members' awareness of the current issues facing
those without permanent housing and those at risk of losing their
housing.
METHODOLOGY
The procedures utilized to collect information were consistent
with those used for the 1987, 1989 and the 1991 follow-up surveys.
The methods included obtaining daily totals from participating
shelters and conducting personal interviews with shelter guests and
others lacking permanent housing. The shelters were surveyed
January 24 - January 31, 1993 which corresponded to the survey time
frame in 1991, 1989, and 1987. The jail was surveyed March 1
through March 7, 1993. Shelter visits and interviews were held
Thursday, January 28, 1993.
RAM House Day Shelter, the City Jail, Mental Health Services'
Residential Detoxification Center, the Samaritan Inn, and five
local facilities providing emergency/transitional housing were
invited to participate in the survey. One facility, Justice House,
declined the invitation to participate in the shelter visit and
interview process but provided daily totals of the number of
residents. The four fully participating overnight shelters
included the Rescue Mission, Salvation Army, TRUST, and Total
Action Against Poverty's Transitional Living Center. Figures were
also gathered from the Salvation Army's Battered Women's Shelter
but were not included in the total daily count.
Shelter Count. Committee staff contacted the participating
facilities during the survey period to obtain the number of
individuals without permanent housing who resided there the
previous night. At the conclusion of the counting period, a
nightly average for all facilities was calculated. Collected data
2
from
verification.
Personal Interviews.
each facility was summarized and mailed to that agency for
members, city staff, and
participating facilities
On Thursday, January 28, 1993, Committee
community volunteers visited all the
with the exception of the jail. An
interview sheet was prepared for the visitation team's use to guide
the discussions and to record information. The visitation team
members talked briefly with the guests and residents who were
willing to be interviewed. Additionally, a team patrolled the
downtown area with a police officer to locate and interview anyone
who was thought to be without apparent housing.
DEFINITIONS
There are two types of shelter beds, emergency and
transitional/long-term. Emergency shelter care is provided one
night to thirty nights with minimal efforts to stabilize the
situation other than provide short-term lodging. Transitional
shelter or long-term care implies that the guest resides at the
shelter until he/she secures permanent housing and is in a position
to maintain that housing. In many cases, this could be from three
months to two years.
DESCRIPTION OF FINDINGS
Shelter Bed Capacity. The Committee found that the number of
available emergency and transitional bed spaces has increased 9
percent (9%) since the last survey in 1991. The Rescue Mission has
added twenty beds in the family shelter and twenty-three beds in
the men's shelter. The TLC's maximum capacity remains at 75 spaces;
3
however, only fifty-five beds are utilized due to budget
constraints. Overall since the publication of "No Place To Call
Home", the amount of available bed space has increased one hundred
sixty-one percent (161%). There are a total of 316 shelter bed
spaces in Roanoke; 166 spaces are limited to emergency shelter
care, 86 are transitional, and 64 spaces could be considered either
emergency or transitional depending upon the need. Facilities or
program components providing emergency shelter include Salvation
Army's Red Shield Lodge, TRUST, Rescue Mission's Men's Shelter.
The Rescue Mission's Family Shelter can accomodate guests for both
emergency and long-term shelter services. Other facilities
providing transitional shelter and supportive services until
permanent housing is secured include TAP's TLC and Rescue Mission's
Recovery Program. Attachment 1 includes information on the
availablity of bed spaces since 1987.
EMERGENCY TRANSITIONAL EMERGENCY OR TOTAL
BED SPACES BED SPACES TRANSITIONAL
BED SPACES
P. ESCUE MISSION 97 31 64 192
SALVAT ION ARMY ' S 55 0 0 55
I~ED SHIELD LODGE
TRUST 14 0 0 14
TAP/TLC 0 55 0 55
TOTAL 166 86 64 316
Weather Conditions.
a person's decision to remain outdoors
services. With this in mind, data on
conditions during the survey period was
Weather condi%ions could be a factor in
or seek emergency shelter
temperatures and weather
gathered.
The Roanoke area experienced warmer than
normal nighttime temperatures during this period.
temperature for the period was 50 degrees, and
normal days but
The average high
the average low
temperature was 27 degrees. High temperatures ranged from 35 to 61
degrees, and lows ranged from 19 to 37 degrees. The low
temperature recorded on the interview evening (January 28) was 27
degrees - the daytime high temperature was 61 degrees. January's
or freezing rain did not develop during the
typical snow, sleet,
survey period.
Survey Results.
The Committee acknowledges that the findings
mentioned in this report may not be reflective of the entire
population of homeless individuals and families in Roanoke. The
five participating overnight shelters (Rescue Mission, TRUST,
Salvation Army, TAP's Transitional Living Center and Justice House)
reported on a daily basis the number of individuals sleeping
overnight in their facilities during the seven-night time period
including the interview night. Additionally, the City Jail and
Detox Center provided figures on the number of clients who did not
have permanent housing. During the survey period, 185 to 205
individuals without permanent housing were reported to be residing
in shelters, the Detox Center, or City Jail per night. On the
interview night, 204 people including 19 on the street were
5
counted.
detailing
attachment
The nightly average fpr this period was 194. A chart
the numbers reported by each agency is included in
BJ In comparison, the nightly average of individuals
relying on shelters was estimated at 122 people in 1987 and 151
people in 1989 and 215 in 1991. The results of this survey
indicate that shelter usage has decreased 11 percent since the 1991
shelter count.
NUMBER OF PEOPLE WITHOUT PERMANENT SOUSING RESIDING OVERNIGHT
JANUARY 24 - FEBRUARY 1, 1993
1993
DATE RESCUE RED TRUST TLC DETOX *JAIL TOTAL
MISSION SHIELD
LODGE
Jan.24 113 17 2 51 ! 4 184
Jan.25 112 14 2 49 8 177
J&n.26 114 18 2 49 4 193
Jan,27 118 19 2 50 60 189
Jan.29 113 21 I 50 3 185
Jan.29 113 21 3 51 6 188
Jan.30 113 21 2 56 2 192
Jan.31 120 25 4 56 2 205
IHILTER DAI~Y AV'~RAGBB
Rescue Mission 114
Red Shle.~d ~:Klge 19
TRUST 2
DETOX 0.12
Turning Point 23
*This time period covers March 1, through March 7, 1993
N~ghtly Average - 194
NOTE: The figures for previous years were adjusted in response to
the request of Justice House in 1991 to not be included. For
comparison, Chart A does not include figures for Justice House in
1993.
percent (100%).
Mission Men's
capacity.
The figures reported by the shelters indicated that they were
operating at approximately 71 percent capacity on the interview
night. Transitional shelters (TLC) or program components offering
long-term shelter with supportive services operated at one hundred
Emergency shelters (TRUST, Salvation Army, Rescue
Shelter) operated at thirty-nine percent (39%)
One shelter, TAP's Transitional Living Center, maintains a TLC
housing request list of individuals and families requesting shelter
but who could not be immediately served due to limited funding to
operate at full capacity. Individuals on this list are asked to
call back regularly regarding TLC vacancies. Those who call back
requesting housing have priority when vacancies occur. As of
January 26, 1993, 21 individuals and 5 families had been recorded
on the housing request list. Justice House reported that it turned
away an average of 3 children and 5 adults per night during the
reporting period.
A significant number of children in Roanoke are without
permanent housing. The number of children under the age of 18
years-accompanied by a parent or guardian in the four shelters was
recorded during the survey period. An average of 25 minors were
reported each night (38 per night including Justice House). This
figure compared 7 minors per night in 1989 and 29 minors per night
in 1991. The Committee recognizes that in addition to those
counted in participating shelters, there are many children not
counted whose families live temporarily with friends and relatives
until their welcome has worn out.
NUMBER OF CHILDREN REPORTED IN SHELTERS 1993
RAM, TRUST, TLC RAM, TRUST, TLC &
JUSTICE HOUSE
January 24 24 35
January 25 23 34
January 26 23 34
January 27 24 35
January 28 25 36
January 29 26 37
January 30 30 41
January 31 31 42
Interview Summary. The night-time interview process involved
the four fully participating shelters, Detox Center, and the
downtown police patrol. Committee members, staff, and community
volunteers interviewed guests, residents, and those on the street
who were willing to talk. Talking with interviewers was optional.
The committee notice that on several occasions when one person
would decline the interview, a chain reaction would occur and their
peers sitting closest to them would also decline to be interviewed.
A simple, prepared interview sheet was used to guide the
8
discussions. Ninety-nine (99) forms were completed during the
evening interview process. It should be noted that several guests
at the Salvation Army and Rescue Mission declined interviews
because they have been interviewed earlier in the day a RAM House.
(See Attachment 2)
The percentage of women responding to the interview remained
the same as in 1991. Twenty-nine percent (29%) of the respondents
were female compared to twenty-five (25%) percent in 1991, sixteen
percent (16%) in 1989 and eight percent (8%) in 1987.
The percentage of respondents indicating that they were part
of a family unit was lower than it was in 1991.
1987 - 4% indicated they were part of a family
1989 - 17% indicated they were part of a family
1991 - 31% indicated they were part of a family
1993 - 21% indicated they were part of a family
Additional findings included:
1. The majority of people, seventy percent (70%) responding
to the survey were men.
2. The respondents ages remained consistent with the ages
recorded in previous years.
3% - Under 21 years (Note: Some interviewers may have
included the respondent's children)
83.5% - 21-55 years of age
13.5% - Over 55 years of age
3. The residency of respondents changed slightly in 1993.
Seventy-six percent (76%) of the people interviewed
indicated they were Roanoke ~esidents as compared with
sixty-five 65% in 1991. Twenty-four percent (24%)
reported other areas of residency including the states of
Washington, Texas, Ohio, North Carolina, and Mexico.
Other areas of residency also included Botetourt County,
Franklin County.
Twenty people (11%) reported that they are employed
either full or part-time. This figure indicates a
decrease from two years ago when twenty-seven percent
(27%) of the respondents reported full or part-time
employment and a further decrease from 1989 with thirty-
six (36%) of the respondents reported employment.
Support Services: When asked what services the
respondent had used within the last six months, a
majority (59%) of all evening resopndents indicated the
Rescue Mission. (It should be noted that Rescue Mission
forms accounted for thirty-nine percent (39%) of all
nighttime forms) The Salvation Army (37%) was the next
most frequently noted source of services. TAP and Social
Services were each noted by 28% of response.
10
6. Respondents were asked to identify conditions leading to
homelessness. The following chart summarizes their
responses:
(~)NDITIONSL~ADINGTOH(IMEI~SSNES$
Red Streets RAM Samaritan Rescue TLC TOTAL
Shield House Inn Mission
Job Ended/No Job 1 2 11 4 2 3 23
Laid Off 3 11 5
Medical: 1 8 2 I 3 15
Injuries,
Illness, Physical
Medical: Mental 1 8 1 3 2 15
Condition or
Illness
Medical: 1 1 1 3
Not Known
Personal Crisis: 2 4 4 3 6 4 23
Divorce, abuse
Change in Family i 1 3 3 8
Lack of Money 2 2 3 7
Other: House 2 2 1 2 1 8
Burned,
Incarcerated, etc.
11
Respondents were asked where they went for medical help when
sick. The following chart sumamarizes their responses:
ILLNESS
RED STREETS RAM SAFu%RI TAN RESCUE TLC TOTAL
SHIELD HOUSE INN MISSION
HOSPITAL 3 14 14 10 19 9 69
VA 2 3 4 3 7 4 23
FREE CLINIC 1 2 6 3 12
HEALTH 1 2 1 4
DEPT.
PRIVATE i 1 3 5
PHYSICIAN
DON' T GET I 3 1 5
SICK
TREATS 2 1 2 3 8
SELF
OTHER 1 1
12
Respondents were asked what it would take for them to
obtain permanent housing. The following chart denotes
their responses:
WHAT IT TAKES TO OBTAIN PERMANENT HOUSING
RED STREETS RA~ SA~u~RI TAN RESCUE TLC TOTAL
SHIELD HOUSE INN MISSION
JOB 5 4 14 3 2 36
AFFORDABLE 3 3 2 8
HOUSING
DOESN ' T 1 1
KNOW
GUIDANCE 1 1
GOOD 1 1 2
HEALTH
GET OUT OF 1 1
RECOVERY
MONEY (OR) 3 6 4 1 1 16
LOANS
DISABILITY i 1
EDUCATION 1 1 2
SOBRIETY I 2
INCOME 1 2 2 5
(SSI,ADC)
CAR i 1
DOESN ' T 2 2
WANT
HOUSING
OTHER I 42 5
Nineteen forms were completed by the team who interviewed
people in the downtown area including on streets, in selected
vacant houses, Lilly's Boarding House, and under some bridges. Of
the nineteen respondents, three people indicated that they had
permanent housing.
13
Ail of the respondents were over 21 years of age and reported
no employment.
RAM House and Samaritan Inn Interviews. Roanoke Area
Ministries established RAM House, a comprehensive day shelter for
the homeless and street people in December, 1987. The opening of
RAM House was in response to a recommendation in "No Place To Call
Home" citing the need for daytime shelter services. Samaritan Inn
is a privately operated facility offering lunch, fellowship, and a
noon time religious service daily and is located on Salem Avenue
near downtown. The Samaritan Inn receives donations from area
businesses and individuals. The Committee, recognizing the
im--rtance of receiving information from the guests at RAM House
and Samaritan inn (particularly those who were not using overnight
shelter service), invited them to participate in the interview
process.
The interviews were conducted at RAM House and Samaritan Inn,
Thursday, January 28, 1993 from 11:30 p.m. to 1:30 p.m. where
ninety-seven (97) individuals agreed to talk with interviewers. Of
those surveyed, the committee found that 42 percent (42%) reported
they did not have permanent housing. Those without permanent
housing were asked where they planned to sleep that night. They
indicated the following: the majority, 34 percent (34%) planned
stay with a friend or family member; 36 percent (36%) indicated
that they would stay at one of the local shelters; 16 percent
planned to sleep in an abandoned house or outside, 14 percent did
not know where they were going to sleep. Almost one-half of the
14
respondents, 46 percent, reported havi~g slept at a friend's or
family member's residence the previous night.
Other daytime findings included:
1. Eight of forty-four (18%) respondents reported that they
were part of a family;
2. Men comprised the majority, (88%) of RAM House and
Samaritan Inn respondents. Five females were
interviewed, (12%).
3. Thirty-four individuals (77%) said they were between 21-
55 years of age.
4. Thirty people (70%) of those who responded were City
residents.
5. Three respondents (7%) indicated being employed full or
part-time. This figure is lower than in previous years
when twenty-three percent (23%) indicated full or part-
time employment in 1989 and 12% in 1991.
See Attachment 3 for summary of daytime responses.
The City Manager's Committee on the Homeless reminds our
community that the number of people at risk of losing their housing
in Roanoke is over 10,000. The Committee encourages the
community to continue its commitment of resources and energy
towards maintaining existing emergency services (shelters and
emergency assistance funds) and to aggressively pursue increased
availability of decent, affordable housing in our Roanoke
community.
15
The Committee was favorable impressed by the volunteers who
conducted personal interviews on site at the shelters and on the
streets. City Departments, a local college, and several human
service organizations were represented. The Committee commends all
the organizations and individuals listed below for their
outstanding spirit of commitment and dedication to the cause of
ending the pains of homelessness:
Steve Shepard, Regional Health Department (3rd yr. volunteer)
Adele Zmarthely, Roanoke Health Department (3rd yr.volunteer)
Greg Boone, MHSRV, (2nd yr. volunteer)
Mark Johnson, Juvenile Detention Home,
Ron Long, Veterans Administration
Lori Spencer, Grants Compliance
Charlene Hodges, Social Services
Pat Yeager, Social Services
Lynette Jobe, Social Services
Dreama Locks, Social Services
Any Woodson, Roanoke City VCES
Jane Gardner, Roanoke City VCES
Sondra Wirtz, Roanoke City VCES
Glenna Ratcliffe, Human Development
Diane Shephard, Youth Haven I
Virginia Reed, Roanoke City Community Education
Glady Yates, Assistant City Attorney
Michael Ridenhour, Human Development Advisory Board
Linda Short, Council of Community Services
Kathy Sharp, MHSRV
Elizabeth Smick, MHSRV
Stephanie Elliott, Radford University School of Nursing
Karen Dolvin, Radford University School of Nursing
Bawn Roberts, Radford University School of Nursing
Beth Sparks, Radford University School of Nursing
Mary Tlshe, Radford University School of Nursing
Melissa Kinzer, Radford University School of Nursing
Kim Carter, R.N., Instructor, Radford Univ. School of Nursing
16
O~
GP3~/D TOTALS
,~H ~L'L'~ CO~
ATTACH)lENT 2
Mission. TLC.
Salvation Ar~v.
January 28, 1993
~treets
· )
Does individual have permanent housing? 4 Yes
~ No
If answer to ~1 is YES, STOP ~.
me
Is individual
75 Alone
-TO--- Part of family unit
3. Is individual
4. Is individual
Is individual
_~,Male
Female
3
72
Under 21 years of age
21 - 35 years of age
35 - 55 years of age
56 - 65 years of age
66 years +
Resident of Roanoke City
Resident of Roanoke Valley
From other area: Specify
®
Employment Status (check all that apply):
10 Employed, full time
T Employed, part-time
! Employed, day labor
~ Unememployed: 12 Laid off
24 Terminated
~ Resigned
Current Sources of Financial Support:
14 Wages
.---~General Relief
--fi-- sex
---~'--Vmteren's Pension
~ O~her:
Une~p loyment Benefits
ADC and Wagas
social Security .'
Food St=ups
Medicare '
8, Where did individual reside before coming to this
shelter? How long?
31 Rented House/Aperient
8 myriad House/Apartment
AMandoned building
¬her Shelter
30 Friend/Family
'Vehicle
2 Outside
~ Other:
If less than 6 months, where was the last place
individual lived for at least one year?
What services have you used within the last 6
months? (food, clothing, financial support, counseling,
support, other)
Z7
]4
14
Roanoke Area Ministries (RAM)
Rescue Mission
salvation Army
Total Action Against Poverty (TAP)
Roanoke City social Services
TRUST
Mental Health Services and "The Street Team"
' ' veterans Administration (the VA)
Area religious congregations:(specify)
Other: (specify) Samaritan Inn
10. What do you do when you get sick?
11.
~ee A~tached
What conditions, events, or situations lead to you
being without permanent housing?
See A%tached
12. What would it take for you to obtain permament housing?
13. Comments: ~ A~h.d
ATTACHi~ENT 3
January 28, 1993
Does individual have permanent housing? 5~ Yes
41 No
If answer to ~1 ii ], STOP
IS individual 36 . Alone
8 Par~ of family unit
Is individual
Is individual
individual
~__Male
_ Female
Under 21 years of age
~5 55 years of
56 - 65 years of age
66 years +
Reeiden~ of Roanoke city
_ Remiden= of Roanoke Valley
From o~-her area. Sgm¢if¥
HoW
~ ~iend/F~ily
~ Ho~o/~~ ~V~icll
~~II~= ~~si~e _
~ 6 ~n~,~
~nd~v~d~ ~v~ ~o~ a~ leao~ one
C%~ren~ Souxces of Fi~ml%ciml SUppOL~:
2 #ages + ADC and Wages
~d. ~
KBployed, full
B~ployed, day labor
~.u~lov~: 10 ~id off
e
Where
did you sleep lest night?
Rescue Mission
Justice House
TAP' TLC
Salvation Army
TRUST
Abandoned House
Vehicle
Friend/Family
Outside: underbridge
1 Other: motel
10.
will you sleep tonight?
Rescue Mission
Justice House
TAP' TLC
Salvation Army
TRUST
O~her:
Abandoned House
vehicle
Friend/Family
-'~J--'-Outside: underbr~dge
Don't Know
11.
12.
What services have you used within the last 6
months? ~food, clothing, financial support, counseling,
support, other)
Roanoke Area Ministries (P~%M)
~263 Rescue Mission
~.~._ Salvation Army
Total Action Against Poverty (TAP)
R~oke City ~ial
Men~l H~i~ S~i~ ~ "~e S~ree= Team"
veterans A~minil~.ration (~J~e VA)
Area religious eongre~atione:(epecify)
~ O~J~er: (specify)
Samaritan Inn
~nat do you do when you get eicJt? Where do you go for
~edical treatment?
13.
What conditiona, even~, or situations
. be~ without per~anent housing?
lead to you
14. What would it ~ake for you to obtain per~ament housing?
15. Col~ents:
IA!
LLI
o~
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #66-192-467
Mr. Vernon M. Danielson, Chairperson
Roanoke Civic Center Commission
3260 White Oak Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Danielson:
I am enclosing copy of a report of the City Manager with regard to parking problems
at the Roanoke Civic Center associated with high school graduations on June 11,
1993, which report was before the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
On motion, duly seconded and adopted, the matter was referred to the Roanoke Civic
Center Commission for study, report and recommendation to Council.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
po:
Mr. W. Robert Herbert, City Manager
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Bobby E. Chapman, Manager, Civic Center Facilities
Roanoke, Virginia
June 28, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Civic Center Parking Problems Associated with
High School Graduation
Members of Council asked for information on June 14, 1993, regarding
reported parking problems at the Civic Center on June 11, 1993, as a result of
the Jehovah's Witnesses Annual Convention being booked in the Coliseum and the
high school graduations taking place in the Auditorium.
The Civic Center staff and I regret any inconvenience to the Civic
Center patrons and the misunderstanding with Roanoke County School Board
officials.
Attached is a memo which explains the circumstances of the incident and
efforts all parties made to try to resolve the problem.
This is for your information.
W. Robert Herbert
City Manager
WRH:KBK:pr
Attachment
cc: Mr. Robert A. Patterson, Principal, William Byrd High School
Mr. Bob Chapman, Civic Center Manager
DATE=
TO=
FROM=
SUBJECT=
c TY OF RO OX - ii' ,
Interdepartment ~ ~d'~ '~ ; ':
June 17 , 1993 <- .,-"':'" '
Kit B. Kiser, Director, .U~ilities &~tions
Bob Chapman, Manager, Czv~c Center ~
Jehovah's witnesses and Roanoke County High School
Graduat ions
On March 17, 1988, the Jehovah's Witnesses booked two consecutive
weekends, June 10 - 13, 1993 and June 17 - 20, 1993, in the
Coliseum for annual conventions. Anticipated attendance for these
conventions is 6,000 - 8,000 attendees each. Needless to say, back
to back conventions of this size will have a great economic impact
for the Roanoke Valley.
In the Spring of 1992, Bob Patterson, Principal at William Byrd
High School called and reserved the date of June 11, 1993 for
Northside (2:30 p.m.), william Byrd (5:00 p.m.) and Cave Spring
(7:30 p.m.) graduations in the Auditorium. At the time of the
booking, he was informed by vivian Nelson, Executive Secretary,
that we had a Jehovah's Witnesses convention scheduled for the
Coliseum and parking would be a problem until 5:00 p.m. Mr.
Patterson commented to Vivian that he had no choice but to book the
date because of state laws graduations had to be on the June llth
date.
On Thursday, June 10, 1993, I called the principals of Northside
and William Byrd to discuss the anticipated parking problem for the
next day. The principals were surprised of the parking problem and
Mr. Patterson said he did not remember being told of the situation.
With the cooperation of Mr. Bayes Wilson, Superintendent of Roanoke
County Schools, Mrs. Donna Henderson, Principal of Northside and
Mr. Bob Patterson, Principal of William Byrd, the following plan of
action was arranged:
The schools agreed to shuttle graduation attendees from
Northside and William Byrd school parking lots.
The schools got permission from the civic Mall (old Sears
store) for attendees to use their parking lot. School buses
were used to shuttle to the civic Center.
The Roanoke civic Center leased the Hotel Roanoke parking lot
from private management to provide an additional 250 parking
spaces. The schools agreed to use school buses to shuttle
from the Hotel Roanoke lot.
The civic Center furnished a total of eleven (ll) attendants
to work traffic. These attendants included 3 off-duty Roanoke
city Police officers, 2 private security guards, 4 patron
service attendants and 2 contract labor personnel.
The plan worked well and with the use of shuttles from the school
lots, civic Mall lot, Hotel Roanoke lot and the on-street parking
behind the civic Center, parking was provided for all attendees.
A special area behind the Auditorium was provided for school
officials and a guard was provided for this area to be sure that
school officials only parked in this area.
Even though the schools were informed of a potential parking
problem at the time the graduations were booked, we should have
followed through with a letter. Also, a reminder letter several
months ago would have been appropriate. We will work to strengthen
our procedures to inform future lessees of parking problems.
BEC:vn
C:ITY
Office of the City Manager
June 28, 1993
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Jail Air Conditioning Repairs
One of the two air conditioning units which serves the jail
and courthouse recently failed. This is an original 240 ton unit
which is now 17 years old. The City's maintenance contractor
removed the unit, which was taken to Charlotte, North Carolina to
the York International Manufacturing facility.
The cost for repair and reinstallation has been quoted at
$39,900, although a portion will be covered by the City's
maintenance contract; at this point I am not certain of the
City's ultimate cost. We have been promised a 1 week repair and
reinstallation for this work.
The Jail and courthouse are still being served by a 240 ton
air conditioning unit. City staff and our maintenance contractor
are carefully monitoring this remaining unit. Of course, the
jail would be in a very difficult condition if this remaining
unit were to also have difficulties. Because of the emergency
nature of this facility, I have proceeded under City Charter
provisions to authorize emergency measures to get the other air
conditioning unit back in service as soon as possible. When
final costs to the City are known, Council will be advised if the
sum exceeds that which can be authorized administratively.
WRH:WFC:pr
obert Herbert
Manager
cc:
Ms. Mary F. Parker, City Clerk
Sheriff W. Alvin Hudson
Mr. Wllburn C. Dlbling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. Nelson M. Jackson, Manager, Building Maintenance
Mr. Barry L. Key, Manager, Management and Budget
Room 364 Municipal Building 2'~ 5 Church Avenue, S.W. Roanoke, Virginia 2401 l (703) 981-2333
MARY F. P,~qKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
June 30, 1993
File #5-51-277
SANDRA H. EAKIN
Deputy City Clerk
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report requesting authorization to initiate an amendment to the City's Zoning
Ordinance in order to provide for police fa6ilifles as a permitted use in the HM,
Heavy Manufacturing District, in connection with establishment of a mounted police
patrol in the downtown area, was before the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
On motion, duly seconded and adopted, Council concurred in the request to file a
petition for an amendment to the City's Zoning Ordinance.
Sincerely,
Sandra H. Eakin ~
Deputy City Clerk
SHE: gd
pc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John R. Mariles, Chief, Community Plamning
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
JUN 24 A9:04
Roanoke, Virginia
June 28, 1993
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Request for authorization to initiate an amendment to the HM, Heavy
Manufacturing District, of the City's zoning ordinance to provide for
Police Facilities as a permitted use.
I. Background:
Proposal to establish a mounted police patrol in the downtown area was
considered at the May 4, 1993, City Council Budget Study Session.
Bo
Property under consideration for proposed stable and office for mounted patrol
unit, located on Cleveland Avenue (Official Tax No. 1320805) is in an HM,
Heavy Manufacturing District, zone.
Co
Permitted uses in the HM, Heavy Manufacturing District, do not include police
facilities.
II. Alternatives:
Authorize the City Manager to initiate a petition to amend Section 36.1-270,
Permitted Uses, HM, Heavy Manufacturing District, of the City Code, permitting
police facilities to be located in an HM, Heavy Manufacturing District, zone.
Bo
Do not authorize the City Manager to initiate a petition to amend the list of
permitted uses in the HM zoning district.
III. Recommendation:
Roanoke City Council authorize the City Manager to initiate a petition to amend Section
36.1-270, Permitted Uses, HM, Heavy Manufacturing District, of the City Code,
permitting police facilities in an HM, Heavy Manufacturing District, zone.
Respectfully submitted,
City Manager
WRH:JRM:mpf
cc: Assistant City Manager
City Attorney
Director of Finance
Director of Public Safety
Chief, Planning and Community Development
Zoning
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #27-80
Mr. John M. Stroud, President
Roanoke Regional Chamber of Commerce
310 First Street, S. W.
Roanoke., Virginia 24011
Dear Mr. Stroud:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to take
this opportunity to express sincere appreciation to you and the Board of Directors
of the Roanoke Regional Chamber of Commerce for copy of a resolution pertaining to
the Roanoke Regional Waste Treatment Facility which was adopted by the Board of
Directors at a meeting held on Monday, May 17, 1993, and presented at a regular
meeting of the Council of the City of Roanoke on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
THE
J ' .REGIONAL
ROANOKE £EGIONA!. CHAMBEI~ OF COMME~CE
310 First Street, SW
Roonoke, VA 24011
(703) 983-0700
(703) 983-0723 Fax
'9~ JU~ 22 p2:B:B
June 22, 1993
Ms. Mary Parker
Clerk of Court
City of Roanoke
Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Dear Ms. Parker:
The Roanoke Regional Chamber of Commerce would like to have five minutes on the
June 28, 1993 agenda for City Council to present a resolution pertaining to the
Roanoke Regional Waste Treatment Facility.
We understand the meeting begins at 2:00 p.m. and that we should be there at this
time.
Your response to this request will be deeply appreciated.
~ud, CCE
~President
JMS/ab
~:)ANOKE ~EGIONAL CHAMBER OF COI~ERCE
310 First Street SW
Roanoke, VA 24011
7O3) 983-0700
{7O3 983-0723 Fax
RESOL ON
ROANOKE REGIONAL CHAMBER OF COMMERCE
WHEREAS,
~VttI~gAS,
wm~EAS,
WItEREAS,
WIi~;REAS,
'~m~EAS,
THEREFORE,
in the fall of 1991, it was brought to the attention of the Roanoke Regional Chamber of Commerce
that the Roanoke Regional Waste Treatment Plant was operating at 95 p~rceat capacity and under
a consent order to not allow any'new, major customers to .the system.
the Roanoke Regional Chamber of Commerce began research about the issue in October of 1991
and, as a result, the Chamber's Board of Directors determined that the economic growth of the
region would be severely restricted if additional waste water treatment capacity is not available.
in January of 1992, the Roanoke Business Council also began a study of this issue and the report
provided in March 1992 reconfirmed the earlier observation and provided the results to tho
Regional Chamber for action.
in July 1992, the Chamber's Waste Water Treatment Task Force, with representation from
Botetourt and Roanoke Counties, and the Cities of Roanoke and Salem, met with administrators
of all govermnents and learned that those governments outside the City of Roanoke were i~. the
process of employing a consultant to review future capacity needs and to develop recommendetloIls
and/or strategies for meeting those needs. The Regional Chamber's Task Force asked that the
process be given the highest priority and future capacity needs be met.
the report of the consultent was completed in February 1993 and provided to the City of Roenoke.
in April 1993, the Regional Chamber's Waste Treatment Task Force met again vAth local
government administrators and were told that negotiations may take from three months to three
years to complete. During this meeting, the Task Force again reiterated the importance of
resolving this issue quickly.
it is the opinion of the Waste Treatment Task Force that if agreements are not reached during
1993 that the potential for economic growth will be severely limited and that a mgratorium will
be forthcoming by the State of Virginia which would harm the region's reputation as a quality
location.
BE IT RESOLVED THAT the Roanoke Regional Chamber of Comme.rce .consider the
expansion of the Roanoke Regwusl Waste Tre_~tment Plant to be the most pressing infrastructure
need for the region. The Regional Chamber further requests the governing bodies of Botetourt
and Roanoke Counties, the Town of Vinton, the Cities of Roenoke and Salem make the expansion
and other related construction needed for its operatwn the number one infrastructure ~ssue for Lhe
region and to provide the resources necessary to complete this project.
By unanimous vote of the Board of Directors of the Roanoke Regional Chamber of Commerce on May 17, 1993.
· Arcnd
of the Board
MARY F. PARKER
City Clerk, CMC/A~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. F-~N
Deputy City Clerk
June 30, 1993
File #67-169-256
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31533-062893 awarding limited concession
privileges to Roanoke Valley Swinuning, Inc. "Gators" to sell swim related
merchandise, food items and non-alcoholic beverages at Failon Park Swimming Pool
during the United States Swimming]Virginia Swimming, Inc. sanctioned swim meet
on July 9, 10 and 11, 1993, only; waiving concession fees to the City; and
authorizing execution of the requisite concession agreement. Ordinance No. 31533-
062893 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Enc o
pc;
Mr. Joe Parker, Meet Director, Roanoke Valley Swimming, Inc., P. O. Box
4646, Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Deborah J. Moses, Chief of Billings and Collections
Mr. William F. Clark, Director, Public Works
Mr. Lynnts B. Vernon, Acting Manager, Recreation, Parks and Grounds
Maintenance
Mr. Owen M. Grog'an, Superintendent, Athletics and Recreation
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28t~ day of June, 1993.
No. 31533-062893.
VIRGINIA,
AN ORDINANCE awarding limited concession privileges at Fallon
Park Swimming Pool, upon certain terms and conditions; authorizing
the execution of the requisite concession agreement; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Roanoke Valley Swimming, Inc. "Gators", is hereby awarded
concession privileges to sell swim related merchandise, food items
and non-alcoholic beverages at Fallon Park Swimming Pool during the
United States Swimming/Virginia Swimming, Inc. sanctioned swim meet
on July 9, 10 and 11, 1993, only, and on no other dates, as more
fully set forth in the report dated June 28, 1993, to this Council.
Concession fees to the City are hereby waived.
2. The City Manager, or his representative, is hereby
authorized, for and on behalf of the City, to enter into and
execute the requisite concession agreement with Roanoke Valley
Swimming, Inc. "Gators", the form of such agreement shall be
approved by the City Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
RECEIYFr
FiTY ?t F~
Roanoke, virginia
June 28, 1993
Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor and Members of Council:
BUBJECT~
Request of Roanoke Valley Swimming, Inc. to sell
swimming merchandise, food and non-alcoholic beverage
concessions at Fallon Park Swimming Pool July 9, 10
and 11, 1993.
BACKGROUND:
United States Swimmina/Vir~inia Swimming. Inc. "State
Swim" meet will be held on Friday, Saturday and
Sunday, July 9, 10 and 11, 1993 at Fallon Park
Swimming Pool.
Roanoke Valley Swimmina. Inc. "Gators" will host this
sanctioned swim meet for youth for the first time in
Roanoke.
II. CURRENT BITUATION~
City has been requested by Roanoke Valley swimming,
Inc. to permit the sale of swimming related
merchandise, food and non-alcoholic beverage
concessions during swim meet. Refer to attached
letter dated June 8, 1993.
Be
city Code states, in Section 24-5 concessions, that
only City Council may allow concession privileges
unless publicly advertised for sealed bids.
City Recreation Department has agreed, subject to
City Council approval, to defer the City's
concession rights during the swim event as a gesture
of cooperation and support of the Gators.
III. ISSUES~
A. Comnliance with City Code
B. Support
C. Concession fees
D. Revenue
Mayor and Members of Council
June 28, 1993
Page 2
IV. ~LTERNATIVES:
Grant concession Drivileaes to Roanoke Valley
swimming, Inc. "Gators" to sell swim related
merchandise, food items, and non-alcoholic beverages
at Fallon Park Swjmm[ng Pool on July 9, 10 and 11,
1993 and authorize the City Manager to enter into a
concession agreement as approved by the City
Attorney.
1. Compliance with City Code would be met.
2. SUPPOrt for State meet would be affirmed.
3. Concession fees would be waived.
4e
Revenue to city may increase due to sales tax on
any merchandise sold and additional concession
sales.
Be
Deny concession Drivileaes to Roanoke Valley
Swimming, Inc. to sell swimming related merchandise,
food and beverage concessions at Fallon Park
Swimming Pool on July 9, 10 and 11, 1993 during the
United States Swimming/Virginia Swimming, Inc.
sanctioned swim meet.
Compliance with City Code would be moot due to
city handling concessions.
2. SUPPOrt for State meet could be refuted.
3. Concession fees would not be an issue.
4. Revenue to the City would be unknown.
RECOMMENDATIONs city Council concur with Alternative "A".
Ae
Grant concession privileges to Roanoke Valley
Swimming, Inc. "Gators" to sell swim related
merchandise, food items and non-alcoholic beverages
at Fallon Park Swimming Pool on July 9, 10 and 11,
1993 during State swim meet.
Mayor and Members of Council
June 28, 1993
Page 3
WRH/OMG/jj
Attachment
cc:
Authorize city Manager to execute a concession
agreement with Roanoke Valley Swimming, Inc. in a
form as approved by the City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
Mr. Joe Parker, Meet Director, Roanoke Valley
Swimming, Inc.
City Attorney
Acting Director of Finance
Director of Public Works
Manager, Management and Budget
Acting Manager, Recreation, Parks and Grounds Maintenance
citizen Request for Services
Chief, Billings and Collections
Superintendent, Athletics and Recreation
Roanoke Valley Swimming, Inc. _
~ '~ Raanoke, 7%;3gi.~?i8a2.21~5L
June
Mr. Owen Grogan, Superintendent
Roanoke City Parks and Recreation
210 Reserve Avenue, SW
Roanoke, VA
Dear Mr. Grogan,
Roanoke Valley Swiping, Inc. (RVSI) requests
permission to use Fallon Park Swi~m~ing Pool and grounds to
host a United States Swim~ln~/ Virginia Swift. lng. Inc.
sanctioned swim meet on July 9, 10 and 11, 1993. We also
request permission to sell related swim apparel and food
Items.
The financial sponsor of the meet will be WDBJ-?. The
local organizers are RVSI and Roanoke City Parks and
Recreation.
Sincerely,
Joe Parker
Meet Director
the BestYou Can Be~
MARY F, PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31535-062893 authorizing you to execute the
requisite Grant Agreement with the U. S. Department of Housing and Urban
Development (HUD) for the Fiscal Year 1993-1994 Budget for the Community
Development Block Grant Program. Resolution No. 31535-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Enc.
pc:
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. John R. Mariles, Chief, Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of June, 1993.
No. 31535-062893.
VIRGINIA,
A RESOLUTION authorizing the City Manager to execute the
requisite Grant Agreement with the U. S. Department of Housing and
Urban Development (HUD) for the Fiscal Year 1993-1994 Budget for
the Community Development Block Grant Program.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or Assistant City Manager is authorized to execute for
and on behalf of the City, the requisite Grant Agreement with the
U. S. Department of Housing and Urban Development (HUD) for the
Fiscal Year 1993-1994 Budget for the Community Development Block
Grant Program, and any and all understandings, assurances and
documents relating thereto, upon form approved by the City
Attorney.
ATTEST:
City Clerk.
MARY F. PAIHt~R
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File {{60-178-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31534-062893 amending and reordaining certain
sections of the 1993-94 Grant Fund Appropriations, providing for appropriation and
transfer of certain funds, in connection with acceptance of the fiscal year 1993-94
Community Development Block Grant entitlement f~om the U. S. Department of
Housing and Urban Development. Ordinance No. 31534-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Ms. Nova H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. John R. Marries, Chief, Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronaid H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Housing Development Coordinator
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of June, 1993.
No. 31534-062893.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Community Development Block Grant 1991-92 (1-10)...$
Community Development Block Grant 1992-93 (11-16)..
Community Development Block Grant 1993-94
(17-116) .........................................
Revenue
Community Development Block Grant 1993-94
(117-124) ........................................
2,514,614
2,437,000
2,584,400
2,584,400
1) Parent/Community
Drug
2) Urban Renewal
Disposition
3) YMCa -
Together
4) Preservation
Technical
Assistance
5) Stabilize Old
First Baptist
6) Neighborhood
Plans
7) Marketing
Video
8) Home Purchase
Assistance
9) Home Ownership
Assistance
10) Downpayment and
Closing Cost
Assistance
(035-091-9138-5210) $( 266)
(035-091-9130-5138) ( 480)
(035-091-9138-5099) 746
(035-091-9137-5170
(035-091-9137-5215'
(035-091-9137-5163
(035-091-9137-5014
(035-091-9120-5115
(035-091-9120-5118
(035-091-9120-5117)
( 9,809)
9,809
( 5,795)
5,795
( 15,229)
( 6,166)
21,395
11) Youth Needs
Assessment
12) Stars Come Out
at Night
13) Preservation
Technical
Assistance
14) Stabilize Old
First Baptist
15) Economic
Development
(035-092-9238-5214)
(035-092-9238-5220)
(035-092-9237-5170)
(035-092-9237-5215)
Investment Fund (035-092-9230-5136)
16) Hotel Roanoke
108 Interest (035-092-9230-5135)
17) RRHA General
Administration (035-093-9310-5035)
18) Private Loan
Program Support (035-093-9310-5037)
19) Deanwood Addition
Support (035-093-9310-5045)
20) Operation
Paintbrush
Support (035-093-9310-5048)
21) Hotel Roanoke
Redevelopment
Support (035-093-9310-5049)
22) Economic Develop-
(035-093-9310-5031)
(035-093-9310-5076)
(035-093-9310-5008)
(035-093-9310-5046)
(035-093-9310-5006)
(035-093-9310-5007)
(035-093-9315-1002)
(035-093-9315-1115)
(035-093-9315-1120)
(035-093-9315-1125)
(035-093-9315-1126)
(035-093-9315-1130)
(035-093-9315-2010)
(035-093-9315-2020)
ment Investment
Fund Support
23) Quick Response
to Emergencies
Support
24) Gainsboro
Enhancement II
Support
25) Henry Street -
Support
26) Downpayment and
Closing Cost
Assistance
Support
27) Gainsboro
Professional
Park Support
28) Regular Employee
Salaries
29) ICMA Retirement
3O) FICA
31) Hospitalization
Insurance
32) Dental Insurance
33) Life Insurance
34) Fees for Profes-
sional Services
35) Telephone
36) Administrative
Supplies
(035-093-9315-2030)
$(
3,000)
3,000
2,200)
2,200
33,000)
33,000
73,772
40,320
1,966
29,150
7,769
10,000
103,040
8,000
5,000
89,615
8,000
104,970
9,447
8,030
8,325
360
924
6,590
2,659
4,004
37) Expendable
Equipment <$500.
38) Training and
Development
39) Program
Development
40) Management
Services
41) Fleet Rental
42) Furniture and
Equipment >$500
43) Regular Employee
Salaries
44) ICMA Retirement
45) FICA
46) Hospitalization
Insurance
47) Dental Insurance
48 Life Insurance
49) Telephone
50 Administrative
Supplies
51 Expendable
Equipment <$500
52 Training and
Development
53 Management
Services
54 Operation
Paintbrush
55 Vacant Lot
Homesteading
56) Demolition
57) Emergency Home
Repair
58) Quick Response
to Emergencies
59) Gainsboro
Enhancement II
(035-093-9315-2035)
(035-093-9315-2044)
(035-093-9315-5096)
(035-093-9315-7015)
(035-093-9315-7027)
(035-093-9315-9005)
(035-093-9318-1002)
(035-093-9318-1115)
(035-093-9318-1120)
(035-093-9318-1125)
(035-093-9318-1126)
(035-093-9318-1130)
(035-093-9318-2020)
(035-093-9318-2030
(035-093-9318-2035
(035-093-9318-2044
(035-093-9318-7015
(035-093-9320-5102
(035-093-9320-5104
(035-093-9320-5108
(035-093-9320-5168
(035-093-9320-5203
(035-093-9320-5009
60) Community Police-
Rehabilitation (035-093-9320-5012
61) Community Police-
Purchase
62) Downpayment and
Closing Cost
63) Regular Employee
Salaries
64) ICMA Retirement
65) FICA
66) Hospitalization
Insurance
67) Dental Insurance
68) Life Insurance
69) Telephone
70) Administrative
Supplies
71) Motor Fuels and
Lubricants
(035-093-9320-5013
(035-093-9320-5117
(035-093-9322-1002
(035-093-9322-1115
(035-093-9322-1120
(035-093-9322-1125)
(035-093-9322-1126)
(035-093-9322-1130)
(035-093-9322-2020)
(035-093-9322-2030)
(035-093-9322-2038)
443
2,799
8,888
4,600
300
5,500
41,132
3,702
3,147
4,440
192
362
815
500
350
600
4O0
40,000
20,000
70,000
30,000
140,000
83,290
20,000
25,735
78,605
54,204
4,878
4,147
4,440
192
477
300
750
6OO
72) Training and
Development · (035-093-9322-2044)
73) Maintenance -
Equipment (035-093-9322-2048)
74) Management
Services (035-093-9322-7015)
75) Regular Employee
Salaries (035-093-9325-1002)
76) Overtime Wages (035-093-9325-1003)
77) Temporary
Employee Wages (035-093-9325-1004)
78) ICMA Retirement (035-093-9325-1115)
79) FICA (035-093-9325-1120)
80) Hospitalization
Insurance (035-093-9325-1125)
81) Dental
Insurance (035-093-9325-1126)
82) Life Insurance (035-093-9325-1130)
83) Telephone (035-093-9325-2020)
84) Maintenance
Contracts (035-093-9325-2005)
85) Fees for
Professional
Services (035-093-9325-2010)
86) Administrative
Supplies (035-093-9325-2030)
87) Expendable
Equipment
<$500 (035-093-9325-2035)
88) Training and
Development (035-093-9325-2044)
89) Travel and
Education -
citizens (035-093-9325-5124)
Newsletter (035-093-9325-5195)
Marketing Video (035-093-9325-5014)
Management
Services (035-093-9325-7015)
Fleet Rental (035-093-9325-7027)
Furniture and
Equipment >$500(035-093-9325-9005)
Coca-Cola Section
108 Repayment (035-093-9330-5139)
90)
91)
92)
93
94
95
96
97
98
99
100
WVA Revolving
Loan Fund
Small Business
Development
Hotel Roanoke
108 Repayment
Micro-Business
Loan Pool
Gainsboro
Professional
Park
101) Neighborhood
Development
Grants
(035-093-9330-5174)
(035-093-9330-5178}
(035-093-9330-5135)
(035-093-9330-5018)
(035-093-9330-5011)
(035-093-9337-5028)
600
1,500
1,500
72,723
370
65O
7,175
5,777
6,660
264
7O5
2,0~0
3OO
1,500
4,700
400
3,000
5,000
4,057
4,205
2,789
150
700
529,873
50,000
12,500
331,317
30,000
30,000
10,000
102) Mini-Grants
103) West End Cente=
104) Downtown Facade
Grants
105) Stabilize Old
First Baptist
106) West End Litter
Control
107) Gainsboro Curb
and Sidewalk
108) Emergency
Assistance Fund
109) Operation
Bootstrap
110) TAP Customized
Job Training
111) Stars Come Out
at Night
112) YMCA After
School Drop-In
113) Resource Mothers
114) Opportunity
Knocks
115) YWCA Together
116) Drug Alcohol
Abuse Council
117) CDBG Entitlement
118) Parking Lot
Income
119) Other Program
Income -RRHA
120) Lease Palrment -
Cooper
Industries
121) Loan Payment -
NNEO-810 Loudon
122) Coca-Cola
UDAG Repayment
123) Loan Payment -
Chemical and
Paper Services
124) Home Ownership
Assistance
(035-093-9337-5122)
(035-093-9337-5160)
(035-093-9337-5201'
(035-093-9337-5215
(035-093-9337-5094
(035-093-9337-5019
(035-093-9338-5158
(035-093-9338-5212
(035-093-9338-5218
(035-093-9338-5220
(035-093-9338-5221
(035-093-9338-5222
(035-093-9338-5098)
(035-093-9338-5099)
(035-093-9339-5209)
(035-035-1234-9401)
(035-035-1234-9402)
(035-035-1234-9403)
4,436
20,905
15,000
34,091
4,000
17,100
45,000
10,939
25,000
7,000
14,800
25,991
25,000
10,994
26,000
2,076,000
10,000
66,700
(035-035-1234-9406) 13,333
(035-035-1234-9409) 2,803
(035-035-1234-9410) 400,000
(035-035-1234-9415) 564
(035-035-1234-9422) 15,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1993-94 Community Development Block
Grant (CDBG) Entitlement and Appropriation of
Funds for CDBG Activities
I. Background:
ae
City Council authorized filing a CDBG application to the
Department of Housing and Urban Development (HUD) for FY
1993-94 on May 10, 1993 by Resolution No. 31445-051093.
Be
HUD approval of the City's FY 1993-94 CDBG application
was received in a letter dated June 11, 1993 (see
Attachment A).
Ce
Grant approval is for the amount requested by the City
or $2,076,000.
ADDroDriation request includes $508,400 in expected CDBG
program income from parking receipts, Housing Authority
rehabilitation loan repayments, Cooper Industries land
lease, Coca-Cola UDAG loan repayment, a loan payment
from NNEO, from Chemical and Paper Service, and
repayments from the Home Ownership Assistance program.
(See Attachment B)
CDBG Entitlement $2,076,000
Program Income $ 508,400
Total Appropriation
$2,584,400
Additionally, $75,945 needs to be transferred from older
projects to projects included in the FY 1993-94 CDBG
program. (See Attachment C)
II. Recommendation:
Recommendation is that City Council:
ae
Adopt a resolution accepting the FY 1993-94 CDBG funds
approved by HUD and authorizing the City Manager to
execute the requisite Grant Agreement, Funding Approval,
and any other forms required by HUD on behalf of the
City in order to accept such funds; and
Members of City Council
page 2
ApDroDriate $2,584,400 to revenue and expenditure
accounts in the Grant Fund to be established by the
Acting Director of Finance (2,076,000 CDBG entitlement
and $508,400 projected program income) as detailed in
Attachment B; and
Transfer $75,945 from older accounts to Grant Fund
accounts as detailed in Attachment C.
Respectfully submitted,
W. Robert Herbert
City Manager
attachments
WRH/MTP
cc:
Assistant City Manager
City Attorney
Acting Director of Finance
Director of Public Works
Chief of Economic Development
Chief of Community Planning
City Engineer
Building Commissioner
Administrator FDETC
Assistant to the City Manager for Community Relations
Grants Monitoring Administrator
MX:APPROPRI.RPT
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24011
ATTACHMENT A
U. S. Department of Housing and Urba~
Richmond Field Office, Region III ..~!oq ~'- _ '~/?~.
R,chmond, VA f5 %",
Dear Mr. Herbertz
I am pleased to transmit to you the Fiscal Year 1993 Community
Development Block Grant (CDBG) for the City of Roanoke in the
amount of $2,076,000. The program year for Roanoke begins on July
1, 1993.
Please be advised that although the City's FY 1993 Final
Statement has been approved, there is a question of eligibility on
the West End litter control activity that is classified under
public facilities and improvements. This will be discussed with
your staff at a later date.
Enclosed is the Grant Agreement and Funding Approval (three
copies of HUD-7082), which constitutes the contract between the
Department of Housing and Urban Development and the City of
Roanoke. Failure to execute and return the Grant Agreement within
60 days of the transmittal date may be deemed to constitute
rejection of the grant and cause for HUD to determine that the
funds are available for reallocation to other grantees.
In order to establish a Line of Credit for the Fiscal Year
1993 grant, it will be necessary for you to execute and return two
copies of the Grant Agreement. Upon receipt of the executed Grant
Agreements and other forms required to establish your Line-of-
Credit, HUD will transmit to you the assigned Voice Response
project n-mher for this grant. In addition, if there is a need to
delete or add individuals authorized to access the Voice Response
System (VRS), a VRS Security Access Authorization Form (HUD-27054)
must be prepared, notarized, and returned to this office with the
Grant Agreement. Also, if there is a need to establish or change
the depository account to which these grant funds are to be wired,
a Direct Deposit Sign-Up Form (SF-1199A) must be completed by you
and your financial institution and mailed to this office.
ATTACHMENT A
page 2
2
You are reminded that CDBG entitlement funds must be drawn on
a first-in-first-out (FIFO) basis. This means that before
requesting CDBG entitlement funds from a newly established Line-of-
Credit, you should have first drawn all the funds from the previous
years' line(s)-of-credit. Please note that the FIFO method only
applies to CDBG entitlement program funds.
You are reminded that certain activities are subject to the
provisions of 24 CFR Part 58 (Environmental Review Procedures for
the Community Development Block Grant Program). Funds for such
activities may not be obligated or expended unless the release of
funds has been approved in writing by HUD. A request for the
release of funds must be accompanied by an environmental
certification.
You are also reminded that your Grantee Performance Report for
the30, 1993.1992 Program Year is due in this office no later than ~
If you have any questions or desire assistance in connection
with this letter or other items related to the CDBG program, please
contact Linda Shively, Community and Economic Development
Representative, at (804) 278-4503.
Enclosures
Very sincerely yours,
Funding Approval
Title I of the Housing and Community
Development Act (Public Law 93-383)
HI.00515R
1. Name of Grantee
CITY OF ROANOKE
U.S. Department of Housing
and Urban Development
Office of Community Planning
and Development
Community Development Biock Grant Prngrem
2. Prolec~/Grant No.
B-93-MC-51-0020
3. Grantee's Address (Include Street, City, County, State and Zip Code)
215 Church Ave., SW
Roanoke, VA 24011
3a. Grantee's Tex Identification Number (TIN)
546001569
All eectlon refer~cea below are to the Houalng and Community Development Act of 1974
Date of Submission
5/14/93
ATTACHMENT A
page 3
5. a. DataofHUD Receipt of SubmiSslon: 5/14/93
b. Date Grantee Notified: 5/18/93
c. stan ut P~am Yo~: 7/1/93
6. [~ Odginal Funding Approval
] Amendment Amendment NO.
aa amended, unlsea etherwiae indicated.
7, Category of Tide I Assistance for this Funding Action (Check only one)
a. [] Entitlement(Sec, 106(b))
b. [] State-Administered (Sec. I06(d)(I))
c. [] HUD Administered Small Cities (Sec. 106(d)(2)(B))
d. [] Sec~'etary's Discretionary (Sec. 107)
e. [] Section 108 Loan Guarantee (Sec. 108)
f. [] Surplus Urban Renewal Funds (Sec. 112(b))
8. Amount of Community Development Block Grant
a. Amount of CDBG Funds Currently Reserved for this Grentae
b. Amount of CDBG Funds Now Being Approved for this Grantee
o. Amount of Reservation to be Cannelled (Line 8a minus 8b)
~Y1993
$ 2,076,000
$_ 2,076,000
-0-
HUD Accounting Use Only Date Entered:
I 4 9 12 13 14 16 18 23 30 35 Code
38 41 45 50 54 60 61 65 70 74 79
10. Recipient of loan guarantee (Check applineble box)
a. I-~ Grantee identified in block No. 1
b. [] Public Agecoy designated to receive Io~n guarantee (Name and ed~ss) -~
11. SpeciaJ condil~ona (Check applicable box)
a. ~ Not applicable b. I'--"] See attachment(s)
form HUD-7082 (8/91)
Previous Editions are Obsolete Page 1 of 2 24 CFR 570
Grant Agreement and
*Loan Guarantee
Acceptance Provisions
U.S. Department of Housing
and Urban Development
Office of Community Planning
and Development _
Community Development Block Grant Program
ATTACHMENT A
page 4
Grant Agreement
This Grant Agreement between the Department of Housing and Urban Devei~ment (HUD) and (name of the Grantee)
City of Roanoke is made pursuant to the authority of'~tle I of the Housing and
Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and the attached HUD Funding
Approval, form HUD-7082 (the Funding Approval), including any special conditions, constitute part of the Agreement.
Subject to the provisions of this Grant Agreement, HUD will make the funding assistance for Fiscal Year 19 93 specified in the
Funding Approval available to the Grantee upon execution of the Agreement by the parties.
Thefundingass[stancespecifiedintheFundingAppr~va~maybeusedt~payc~stsincurredafter .h~]v 1. lqClC[ ,provided
the activities to which such costs are related are carried out in compliance with all applicable requiramen~s. O{her pre-agreement costs
may not be paid with funding assistance specified in the Funding Approval unless they are authorizsd in HUD regulations or approved
by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, dec[sion making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58.
The Grantee further acknowledges its responsibility for adherence to the Agreement by subrscipient entities to which ~t makes fu nding
assistance hereunder available.
U.S. Department of Housing end Urban Development
Signaturs ..~/~ ~~ Ti~
Manager
The Grantee "-J
Date
Loan Guarantee Acceptance Provisions N/^
(Use only for Section 108 Loan Guarantee Assistance fo designated public agency)
The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on
with resbect to grant number , as Grantee designated to receive loan guarantee
assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of
HUD now or hereafter in effect, pertaining to the assistance provided it.
Name of Public Agenc~.~3ranme
Ti~e Date
Page 2 of 2 HUD-7082
ATTACHMENT B
Itemized Expenditures for CDBG Fiscal Year 1993-94 Funds
Account No.
035-093-9310-5035
5037
5045
5048
5049
5031
5076
5008
5046
5006
5007
035-093-9315-0000
1002
1115
1120
1125
1126
1130
2010
2020
2030
2035
2044
5096
7015
7027
9005
035-093-9318-0000
1002
1115
1120
1125
1126
1130
2020
2030
2035
2044
7015
7027
Item Description
Amount
RRHA General Admin (RRHA) $ 73,772
Private Loan Program Support 40,320
Deanwood Addition Support 1,966
Operation Paintbrush Support 29,150
Hotel Roanoke Redevelopment Support 7,769
Economic Dev Investment Support 10,000
Quick Response to Emergencies Sup $103,040
Gainsboro Enhancement II Support 8,000
Henry Street - RRHA Support 5,000
Downpayment & Closing Cost Asst Sup 89,615
Gainsboro Professional Park Supp 8,000
$376,632
City CDBG Administration
Regular Employee Salaries $104,970
ICMA Retirement 9,447
FICA 8,030
Hospitalization Insurance 8,325
Dental Insurance 360
Life Insurance 924
Fees for Professional Services 6,590
Telephone 2,659
Administrative Supplies 4,004
Expendable equipment <$500 443
Training & Development 2,799
Program Development 8,888
Management Services 4,600
Fleet Rental 300
Furniture & Equipment >$500 5,500
$167,839
Housing Develo~ent Administration
Regular Employee Salaries $ 41,132
ICMA Retirement 3,702
FICA 3,147
Hospitalization Insurance 4,440
Dental Insurance 192
Life Insurance 362
Telephone 815
Administrative Supplies 500
Expendable equip <$500 350
Training & Development 400
Management Services 400
Fleet Rental 200
$ 55,640
Attachment B
page 2
035-093-9320-0000
5102
5104
5108
5168
5203
5009
5012
5013
5117
035-093-9322-0000
1002
1115
1120
1125
1126
1130
2020
2030
2038
2044
7015
7025
035-093-9325-0000
1002
1003
1004
1115
1120
1125
1126
1130
2005
2010
2020
2030
2035
2044
5124
5195
5014
7015
7027
9005
Housing
Operation Paintbrush
Vacant Lot Homesteading
Demolition
Emergency Home Repair (TAP)
Quick Response to Emergencies
Gainsboro Enhancement II
Community Police - Rehab
Community Police - Purchase
Downpayment & Closing Costs
City Code Enforcement
Regular Employee Salaries
ICMA Retirement
FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Telephone
Administrative Supplies
Motor fuels & lubricants
Training & Development
Management Services
Fleet maintenance
Neighborhood Partnership
Regular Employee Salaries
Overtime Wages
Temporary Employee Wages
ICMA Retirement
FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Maintenance Contracts
Fees for Professional Services
Telephone
Administrative Supplies
Expendable equipment <$500
Training & Development
Travel & Education - Citizens
Newsletter
Marketing Video
Management Services
Fleet Rental
Furniture & Equipment >$500
40,000
20,000
70,000
30,000
140,000
83,290
20,000
25,735
78,605
$507,630
$ 54,204
4,878
4,147
4,440
192
477
300
750
600
600
1,500
1,500
$73,588
$ 72,723
370
650
7,175
5,777
6,660
264
705
300
1,500
2,000
4,700
400
3,000
5,000
4,057
4,205
2,789
150
700
$123,125
Attachment B
page 3
035-093-9330-0000
5139
5174
5178
5135
5018
5011
035-093-9337-0000
5028
5122
5160
5201
5215
5094
5019
035-093-9338-0000
5158
5212
5218
5220
5221
5222
5098
5099
035-093-9339-0000
5209
Economic Development
Coca Cola Sec 108 Repayment
WVA Revolving Loan Fund
Small Business Development
Hotel Roanoke 108 Repayment
Micro-business loan pool
Gainsboro Professional Park
Neighborhood CDBG Projects
Neighborhood Development Grants
Mini Grants
West End Center
Downtown Facade Grants
Stabilize Old First Baptist
West End Litter Control
Gainsboro Curb & Sidewalks
~uman Resources Programs
Emergency Assistance Fund
Operation Bootstrap
TAP Customized Job Training
Stars Come Out At Night
YMCA After School Drop-In
Resource Mothers
Opportunity Knocks
YWCA Together
Drug Alcohol Abuse Council
Drug Alcohol Abuse Council
$529,873
50,000
12,500
331,317
30,000
30,000
$983,690
10,000
4,436
20,905
15,000
34,091
4,000
17,100
$105,532
45,000
10,939
25,000
7,000
14,800
25,991
25,000
10,994
$164,724
$ 26,000
$ 26,000
$2,584,400
035-035-1234-9401
9402
9403
9406
9409
9410
9415
9422
Sources of Fundin~
CDBG Entitlement $2,076,000
Parking Lot Income 10,000
Other Program Income - RRHA 66,700
Lease payment - Cooper Industries 13,333
Loan Payment - NNEO 810 Loudon 2,803
Coca Cola UDAG Repayment 400,000
Loan Payment - Chem & Paper Serv 564
Home Ownership Assistance 15,000
$2,584,400
MX:APPROPRI.ATB
ATTACHMENT C
CDBG Account Transfers
Parental/Community Drug
Urban Renewal Disposi
YMCA - Together
Youth Needs Assessment
Stars Come Out at Night
Preservation Tech Asst
Preservation Tech Asst
Stabilize Old First
Stabilize Old First
Economic Dev Equity
Hotel Roanoke 108
Neighborhood Plans
Marketing Video
Home Purchase Asst
Downpayment & Closing
Home Ownership Asst
Vacant Lot Homesteading
035-091-9138-5210 $( 266)
035-091-9130-5138 $( 480)
035-091-9138-5099 $ 746
035-092-9238-5214 $( 3,000)
035-092-9238-5220 $ 3,000
035-091-9137-5170 $( 9,809)
035-092-9237-5170 $( 2,200)
035-091-9137-5215 $ 9,809
035-092-9237-5215 $ 2,200
035-092-9230-5136 $( 33,000)
035-092-9230-5135 $ 33,000
035-091-9137-5163 $( 5,795)
035-091-9125-5014 $ 5,795
035-091-9120-5115 $(15,229)
035-091-9120-5117 $ 15,229
035-091-9120-5118 $( 6,166)
035-091-9120-5104 $ 6,166
MX:APPROPRI.ATC
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #236-296-304
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31536-062893 authorizing you to execute a
gr~nt agreement with West End Center, Inc., to provide funds, in the amount of
$20,905.00, for a new July progrem and assist with the tutoring program for 13 - 18
year old children at the center. Resolution No. 31536-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Ene.
pc:
Ms. Sallie B. Garet, President, West End Center for Youth, Inc., Board of
Directors, P. O. Box 4562, Roanoke, Virginia 24015
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marion V. Crenshaw, Youth Planner
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of June, 1993.
No. 31536-062893.
VIRGINIA,
A RESOLUTION authorizing the City Manager to execute a grant
agreement with West End Center, Inc., to provide funding for a new
July program and to assist with the tutoring program for 13-18 year
old children.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, a grant agreement with West End
Center, Inc., which agreement shall provide for the use of CDBG
funds in the amount of $20,905.00 to be used in the new July
program and to assist with the tutoring program for 13-18 year old
children at the center, in accordance with the recommendations
contained in the City Manager's report to this Council dated June
28, 1993.
2. The form of the grant agreement shall be approved by the
City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Grant Agreement with West End Center for Youth, Inc.
I. Background:
City Office on Youth conducted a "Needs Assessment of
Youth in Roanoke" in May 1992. Some of the results
were:
Both students and parents felt there should be
safer, drug and alcohol free places for youth to
"hang out".
Both parents and youth relate to the "neighborhood"
concept in first looking for "something to do".
Students expressed concerns about "making good
grades"; parents cited that "education" is one of
the greatest needs of children in Roanoke.
4. Summer is an especially vulnerable time for youth.
City Council authorized $55,000 in CDBG funds to West
End Center on July 13, 1992 by Resolution No. 31099-
071392. This assisted the Center's purchase and
rehabilitation of 1226 Patterson Avenue, S.W. The
Center has now moved into this larger facility.
Ce
City Council authorized $20,905 as a grant to the
West End Center as part of the overall CDBG program on
May 10, 1993 by Resolution No. 31445-051093 to assist
their after-school tutoring program and provide a new
July program.
II. Current Situation:
West End Center will provide a new program during the
month of July for 13-18 year olds to include training in
basic life skills, basic office skills, and commitment
and responsibility through leadership at the Center.
B. A second program will provide support for 30 children in
the tutorial program, which runs for the school year.
City Council
Page 2
A. Cost to the City
B. Funding
C. Compliance with applicable regulations
D. Community development objectives
IV. Alternatives:
Authorize the City Manager to execute the attached
Agreement with the West End Center for their new July
program and to assist with the tutoring program.
1. Cost to the City will be $20,905 in CDBG funds.
Funding is available in CDBG account 035-093-9337-
5160.
Compliance with applicable regulations is assured
through contract review and project monitoring by
the City Attorney and the City's Office of Grants
Compliance.
Community development objectives would be addressed
by providing a neighborhood-based summer program
for 13-18 year olds and ensuring the continuation
of a successful tutoring program.
mJ
Do not authorize the City Manager to execute the
attached Agreement with the West End Center for their
new July program and to assist with the tutoring
program.
1. Cost to the City would be nothing.
2. Funding would not be an issue.
Compliance with applicable regulations would not be
an issue.
Community development objectives would not be
addressed from the standpoint of providing
additional resources to youth.
V. Reco~endation:
It is recommended that City Council concur in Alternative A
and authorize the City Manager to execute the attached
Agreement with the West End Center for their new July program
and to assist with the tutoring program.
City Council
Page 3
WRH/mtp
attachment
Respectfully submitted,
W. Robert Herbert
City Manager
cc: Assistant City Manager City Attorney
Acting Director of Finance
Acting Director of Human Development
Youth Coordinator
Grants Monitoring Administrator
Executive Director, West End Center
MA:WESTEND.RPT
AGREEMENT
THIS AGREEMENT, is made this
between the following parties:
of 1993, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
and the Subgrantee -
West End Center for Youth,
P.O. Box 4562
Roanoke, Virginia 24015
Inc.
The Grantee has been authorized by its City Council pursuant to
Resolution No. , adopted June 28, 1993, to provide $20,905
in Community Development Block Grant (CDBG) funds towards the
Subgrantee's tutorial program and July program.
The parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The West End Center will provide a tutoring program through
the September 1993 - June 1994 school year for a total of 30
youths; and will begin a new program during the month of July 1993
for approximately 20 youths ages 13-18. The July program will
include training in basic life skills, basic office skills, and
teaching commitment and responsibility through leadership at the
Center. Field trips will provide invaluable learning experiences.
Based on the service area for the Center, at least 51 percent
of participants will be from low to moderate income families.
2. TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 1993
through June 30, 1994. Agreement may be extended with the written
agreement of both parties.
3. BUDGET:
The total budget for this project will be $65,435 of which
$44,530 will be raised by the Subgrantee from private sources, or
in-kind contributions, and $20,905 will be a grant from the City
of Roanoke CDBG Fund. The budget for the project will be as
follows:
CDBG Match
o Salaries & fringe $18,440 $24,480
o Equipment $ 1,309 $16,800
130 chairs
1 cassette player
1 donated refrigerated
kitchen materials & labor donated
Field trips $ 1,156
TOTAL $20,905
$ 3,250
$44,530
West End Center
Page 2
Se
PROPOSED PAYMENT SC~ULE AND PROCEDURES:
Payments will be on a reimbursement basis. Requests for
payment will be submitted monthly on the payment request form
attached to this Agreement (Attachment A) Financial documentation
accompanying payment requests will show requests for each budget
line, as listed above, with receipts or invoices for equipment
purchases. In-kind match will be shown in proportion to CDBG
funds requested. Documentation of match will consist of
volunteers' time sheets, and statements that equipment has been
received by the Subgrantee, along with a statement of value.
INDEmnIFICATION:
The Subgrantee agrees to indemnify and hold harmless the
City, its officers, agents and employees, from any and all claims,
liability, causes of actions, suits of any nature, costs,
expenses; including reasonable attorney's fees resulting from or
arising out of the Subgrantee's intentional or negligent acts or
omissions in providing services under this Agreement including
without limitation, fines and penalties, violation of federal,
state or local laws, or regulations promulgated thereunder,
personal injury, wrongful death or property damage claims.
INDEPEND]~'T CO~'£~ACTOR:
Services performed under this agreement shall be performed on
an independent contractor basis and under no circumstances shall
this agreement be construed as establishing an employee/employer
relationship. The Subgrantee shall be completely responsible for
its activities in performing services hereunder.
T~(MINATION:
This Agreement may be terminated at any time by either the
City or the Subgrantee upon written notification two (2) weeks
prior to termination.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG
programs as set forth in Attachment B, as if it were the Grantee
referenced therein, and all other applicable federal regulations
relating to specific programs performed hereunder.
UNIFOI~4 ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and
standards of OMB Circular No. A-122, "Cost Principles for Non
Profit Organizations" and with the following Attachments to OMB
Circular No. A-110, if applicable: Attachment A, "Cash
Depositories"; Attachment B, "Bonding and Insurance"; Attachment
C, "Retention and Custodial Requirements for Records"; Attachment
F, "Standards for Financial Management Systems"; Attachment H,
"Monitoring and Reporting Program Performance"; Attachment N,
"Property Management Standards"; and Attachment O, "Procurement".
West End Center
Page 3
Small purchase procurement procedures will be complied with
for the purchase of equipment under this Agreement. Equipment
purchased under this grant shall be used by the Subgrantee in the
program or project for which it was acquired as long as needed,
whether or not the project or program continues to be supported by
federal funds. When no longer needed for the original program or
project, the equipment may be used in other neighborhood
improvement activities, or returned to the City for use in other
CDBG projects. Equipment purchased under this grant shall not be
sold or donated without the City's prior written permission. In
any case in which equipment is sold, with the written permission
of the City, the proceeds shall be deemed program income.
10. PROGRAM INCOME:
"Program income" means gross income received by the Grantee
or Subgrantee directly generated from the use of CDBG funds.
Program income from any and all sources shall be submitted to the
City within five (5) days of its receipt by the Subgrantee.
Program income does not include proceeds from fundraising
activities carried out by the subgrantee.
11. RECORDS AND REPORTS:
Ail records pertaining to this Agreement and the services
performed pursuant to it, shall be retained for a period of three
(3) years after the expiration date of the Agreement. Appropriate
City and/or HUD personnel shall have free access to those records
during the Agreement duration and the following three-year time
period.
The Subgrantee shall submit monthly reports to the Grantee's
Office on Youth. Such reports shall consist of a narrative of
accomplishments, number of participants, number of volunteers,
participant data summary sheet and account balance sheet.
12. CONFLICT OF IBT~KEST:
No employee, agent, consultant, officer or appointed official
of the Subgrantee, who is in a position to participate in a
decision-making process or gain inside information with regard to
any CDBG activity, may obtain a personal or financial interest in
any contract, subcontract or agreement with respect thereto, or in
the proceeds thereunder, either for themselves, their family or
business associates, during their tenure or for one (1) year
thereafter.
13. REVEI~ION OF ASSETS:
Upon expiration of this Agreement the Subgrantee shall
transfer to the city any CDBG funds or program income on hand at
the time of expiration and any accounts receivable attributable to
the use of CDBG funds.
West End Center
Page 4
14. THIRD-PARTY COB'£~ACTS:
The Grantee shall not be obligated or liable hereunder to any
party other than the Subgrantee.
15. AMENDMENTS:
The Grantee, from time to time, may require changes in the
obligations of the Subgrantee hereunder, or its City Council may
appropriate further funds for the implementation of the West End
Center's tutorial program or July program. In such event or
events, such changes which are mutually agreed upon by and between
the Subgrantee and Grantee shall be incorporated in written
amendment to this Agreement.
16. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth
of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
W. Robert Herbert, City Manager
SUBGRANTEE
By By
Witness
President
West End Center for Youth, Inc.
MA:WESTEND.CON
APPROVAL FORM
Payment Request No.
ATTACHMENT A
Mail Check To:
2.
4.
Date the request was received by the City:
By whom:
Does the request meet program ob)ectives? Yes:
Program:
No:
Does the request need further review? Yes:.
Are funds available to meet this request? Yes:
Contract Dated: Ordinance No.:
Account No.
Payment For
(Month and Yea~)
. No:
No;
Contract Amount
Amendmentts)
Contract Amount To Date
Less Previous Payments
Amount of this uest
Balance $
7, Approved:.
Project Manager
Approved As To C,D,B,G. Eligibility
Date
ATTACHMENT B
page 1
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
"Section 3" Compliance in the Provision of Training, Employment and Business
Opportunities:
The work to be performed under this contract is on a project assisted
under a program providing direct Federal financial assistance from the
Department of Housing and Urban Development and is subject to the
requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U.S.C. 170. Section 3 requires that to the
greatest extent feasible opportunities for training and employment be
given lower income residents of the project area and contracts for work
in connection with the project be awarded to business concerns which
are located in, or owned in substantial part by persons residing in the
area of the project.
The parties to this contract will comply with the provisions of said
Section 3 and the regulations issued pursuant thereto by the Secretary
of Housing and Urban Development set forth in 24 CFR 135, and all
applicable rules and orders of the Department issued thereunder prior
to the execution of this contract. The parties to this contract
certify and agree that they are under no contractual or other
disability which would prevent them from complying with these
requirements.
The contractor will send to each labor organization or representative
of workers with which he has a collective bargaining agreement or other
contract or understanding, if any, a notice advising the said labor
organization or workers' representative of his commitments under this
Section 3 clause and shall post copies of the notice in conspicuous
places available to employees and applicants for employment or
training.
The contractor will include this Section 3 clause in every subcontract
for work in connection with the project and will, at the direction of
the applicant for or recipient of Federal financial assistance, take
appropriate action pursuant to the subcontract upon a finding that the
subcontractor is in violation of regulations issued by the Secretary of
Housing and Urban Development 24 CFR Part 135. The contractor will not
subcontract with any subcontractor where it has notice or knowledge
that the latter has been found in violation of regulations under 24 CFR
part 135 and will not let any subcontract unless the subcontractor has
first provided it with a preliminary statement of ability to comply
with the requirements of these regulations.
Compliance with the provisions of Section 3, the regulations set forth
in 24 CFR Part 135, and all applicable rules and orders of the
Department issued hereunder prior to the execution of the contract,
shall be a condition of the federal financial assistance provided to
the project, binding upon the applicant or recipient for such
ATTACHMENT B
page 2
assistance, its successor and assigns. Failure to fulfill these
requirements shall subject the applicant or recipient, its contractors
and subcontractors, its successors and assigns to those sanctions
specified by the grant or loan agreement or contract through which
Federal assistance is provided, and to such sanctions as are specified
by 24 CFR Part 135.
Equal Employment Opportunity: Contracts subject to Executive Order 11246, as
amended: Such contracts shall be subject to HUD Equal Employment
Opportunity regulations at 24 CFR Part 130 applicable to HUD-assisted
construction contracts.
The Contractor shall cause or require to be inserted in full in any non-
exempt contract and subcontract for construction work, or modification
thereof as defined in said regulations, which is paid for in whole or in
part with assistance provided under this Agreement, the following equal
opportunity clause: "During the performance of this contract, the
contractor agrees as follows:
The contractor will not discriminate against any employee or applicant
for employment because of race, color, religion, sex or national
origin. The contractor will take affirmative action to ensure that
applicants are employed and that employees are treated during
employment without regard to their race, color, religion, sex or
national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places
available to employees and applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of
this nondiscrimination clause.
The contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all
qualified applicants will receive consideration for employment without
regard to race, color, religion, sex or national origin.
Co
The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding, a notice to be provided by the Contract
Compliance Officer advising the said labor union or workers'
representatives of the contractor's commitment under this section and
shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
Do
The contractor will comply with all provisions of Executive Order 11246
of September 24, 1965, and of the rules, regulations and relevant
orders of the Secretary of Labor.
The contractor will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules,
regulations and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records and accounts by the
ATTACHMENT B
page 3
Department and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations and orders.
In the event of the contractor's noncompliance with the
nondiscrimination clauses of this contract or with any of such rules,
regulations or orders, this contract may be canceled, terminated or
suspended in whole or in part, and the contractor may be declared
ineligible for further Government contracts or Federally-assisted
construction contract procedures authorized in Executive Order 11246 of
September 24, 1965, or by rule, regulation or order of the Secretary of
Labor, or as otherwise provided by law.
The contractor will include the portion of the sentence immediately
preceding paragraph (A) and the provisions of paragraphs (A) through
(G) in every subcontract or purchase order unless exempted by rules,
regulations or orders of the Secretary of Labor issued pursuant to
Section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or
purchase order as the Department may direct as a means of enforcing
such provisions, including sanctions for noncompliance; provided,
however, that in the event a contractor becomes involved in or is
threatened with litigation with a subcontractor or vendor as a result
of such direction by the Department, the contractor may request the
United States to enter into such litigation to protect the interest of
the United States."
The Contractor further agrees that it will be bound by the above equal
opportunity clause with respect to its own employment practices when it
participates in Federally-assisted construction work; provided, that if the
Contractor so participating is a State or local government, the above equal
opportunity clause is not applicable to any agency, instrumentality or
subdivision of such government which does not participate in work on or
under the contract. The Contractor agrees that it will assist and cooperate
actively with the Department and the Secretary of Labor in obtaining the
compliance of contractors and subcontractors with the equal opportunity
clause and the rules, regulations and relevant orders of the Secretary of
Labor; that it will furnish the Department and the Secretary of Labor such
compliance; and that it will otherwise assist the Department in the
discharge of its primary responsibility for securing compliance.
The Contractor further agrees that it will refrain from entering into any
contract or contract modification subject to Executive Order 11246 of
September 24, 1965, with a contractor debarred from, or who has not
demonstrated eligibility for Government contracts and Federally-assisted
construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause
as may be imposed upon contractors and subcontractors by the Department or
the Secretary of Labor pursuant to Part II, Subpart D, of the Executive
Order. In addition, the Contractor agrees that if it fails or refuses to
comply with these undertakings, the Department may take any or all of the
following actions: cancel, terminate or suspend in whole or in part the
grant or loan guarantee; refrain from extending any further assistance to
the Contractor under the Program with respect to which the failure or
ATTACHMENT B
page 4
refusal occurred until satisfactory assurance of future compliance has been
received from such Contractor; and refer the cause to the Department of
Justice for appropriate legal proceedings,
Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This
Agreement is subject to the requirements of Title ¥! of the Civil Rights Act
of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including
the regulations under 24 CFR Part 1. In the sale, lease or other transfer
of land acquired, cleared or improved with assistance provided under this
Agreement, the Contractor shall cause or require a covenant running with the
land to be inserted in the deed or lease for such transfer, prohibiting
discrimination upon the basis or race, color, religion, sex or national
origin, in the sale, lease or rental, or in the use of occupancy of such
land or any improvements erected or to be erected thereon, and providing
that the Contractor and the United States are beneficiaries of and entitled
to enforce such covenant. The Contractor, in undertaking its obligation in
carrying out the program assisted hereunder, agrees to take such measures as
are necessary to enforce such covenant and will not itself so discriminate.
Obligations of Contractor with Respect to Certain Third-party Relationships:
The Contractor shall remain fully obligated under the provisions of the
Agreement, notwithstanding its designation of any third party or parties for
the undertaking of all or any part of the program with respect to which
assistance is being provided under this Agreement to the Contractor. Any
Contractor which is not the Applicant shall comply with all lawful
requirements of the Applicant necessary to insure that the program, with
respect to which assistance is being provided under this Agreement to the
Contractor is carried out in accordance with the Applicant's Assurances and
certifications, including those with respect to the assumption of
environmental responsibilities of the Applicant under Section 104{h) of the
Housing and Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the
Congress of the United States, and no Resident Commissioner, shall be
admitted to any share or part of this Agreement or to any benefit to arise
from the same.
Interest of Members, Officers or Employees of Contractor~ )tembers of Local
Government Body, or Other Public Officials: No member, officer or employee
of the Contractor, or its designees or agents, no member of the governing
body of the locality in which the program is situated, and no other public
official of such locality or localities who exercises any functions or
responsibilities with respect to the program during his tenure, or for one
{1} year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed
in connection with the program assisted under the Agreement. The Contractor
shall incorporate, or cause to be incorporated, in all such contracts or
subcontracts a provision prohibiting such interest pursuant to the purposes
of this section.
Prohibition Against Payments of Bonus or Commission: The assistance provided
under this Agreement shall not be used in the payment of any bonus or
commission for the purpose of obtaining HUD approval of the application for
such assistance, or HUD approval or applications for additional assistance,
ATTACHMENT B
page 5
or any other approval or concurrence of HUD required under this Agreement,
Title I of the Housing and Community Development Act of 1974, or HUD
regulations with respect thereto; provided, however, that reasonable fees or
bona fide technical, consultant, managerial or other such services, other
than actual solicitation, are not hereby prohibited if otherwise eligible as
program costs.
8. "Section 109': This Agreement is subject to the requirements of Section 109
~f the Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No
person in the United States shall on the ground of race, color, religion,
sex or national origin be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds available under this title.
9. Access to Records and Site of Employment: This Agreement is subject to the
requirements of Executive Order 11246, Executive Order 1375, Civil Rights
Act of 1964, as amended. Access shall be permitted during normal business
hours to the premises for the purpose of conducting on-site compliance
reviews and inspecting and copying such books, records, accounts, and other
material as may be relevant to the matter under investigation and pertinent
to compliance with the Order, and the rules and regulations promulgated
pursuant thereto by the Contractor. Information obtained in this manner
shall be used only in connection with the administration of the Order, the
administration of the Civil Rights Act of 1964 (as amended) and in
furtherance of the purpose of the Order and that Act.
10. Records: All records pertaining to this Agreement and the services
performed pursuant to it, shall be retained for a period of three (3) years
after the expiration date of the Agreement. Appropriate City and/or HUD
personnel shall have free access to those records during the Agreement
duration and the following three-year time period.
11. Termination for Convenience or for Cause: This Agreement may be terminated
by either the City or the Contractor in the event of a substantial failure
to perform by either party. In the event of such termination, the
Contractor shall be entitled to collect all sums for services performed as
of the date of termination. This Agreement may be terminated for
convenience in whole or in part by the City with the consent of the
Contractor, in which case the two parties shall agree upon the termination
conditions, including the effective date and in the case of partial
termination, the portion to be terminated.
12.
Legal Remedies for Contract Violation: If the Contractor materially fails
to comply with any term of this Agreement, whether stated in a Federal
statute or regulation, an assurance, in a State plan or application, a
notice of award, or elsewhere, the City may take one or more of the
following action, as appropriate in the circumstances:
1) Temporarily withhold cash payments pending correction of the deficiency
by the Contractor,
2) Disallow all or part of the cost of the activity or action not in
compliance,
3) Wholly or partly suspend or terminate the current Agreement, or
4) Take other remedies that may be legally available.
E:ATTACHMT.PRO 10/1/91
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #236-304-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31538-062893 authorizing execution of an
amendment to the Office on Youth Grant for fiscal year 1992-93 (Grant Award No. 92-
1-21) from the Department of Youth and Family Services to accept an increase in
funding, in the amount of $5,392.00, for personnel and equipment, upon certain
terms and conditions. Resolution No. 31538-062893 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
pc:
Mr. Wilburn C. DibHng, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marion V. Crenshaw, Youth Planner
Mr. William F. Clark, Director, Public Works
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of June, 1993.
No. 31538-062893.
VIRGINIA,
A RESOLUTION authorizing the execution of an amendment to the
Office on Youth Grant for FY 1992-1993 (Grant Award #92-I-21) from
the Department of Youth and Family Services to accept an increase
in the funding for personnel and equipment, upon certain terms and
conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are authorized to execute and attest, respectively, an
amendment to the Office on Youth Grant for FY 1992-1993 (Grant
Award #92-I-21) from the Department of Youth and Family Services,
and any other documents necessary to accept an increase in funding
in the amount of $5,392.00 for personnel and equipment, as more
particularly set forth in the report to this Council dated June 28,
1993.
2. The form of the amendment shall be approved by the City
Attorney.
ATTEST:
City Clerk.
MARY F. PARKF. R
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-236-304-472
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31537-062893 amending and reordaining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
$5,392.00, in connection with an amendment to the Office on Youth Grant for fiscal
year 1992-93 (Grant Award No. 92-I-21) from the Department of Youth and Family
Services, accepting an increase in funding for personnel and equipment. Ordinance
No. 31537-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marion V. Crenshaw, Youth Planner
Mr. William F. Clark, Director, Public Works
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of June, 1993.
No. 31537-062893.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Health and Welfare
Youth Services Grant FY 93
Revenue
Health and Welfare
Youth Services Grant FY 93
(1-2) ...................
(3) .....................
$ 1,409,783
53,865
$ 1,409,783
53,865
1) Regular
Employee
Salaries
2) Administrative
Supplies
3) Youth Services
FY 93-State
(035-052-8830-1002) $ 1,005
(035-052-8830-2030) 4,387
(035-035-1234-7116) 5,392
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'93 JU I22 P3 30
Roanoke, Virginia
June 28, 1993
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
RE:
Budget Amendment to Office on Youth Grant
for Fiscal Year 1992-1993
Grant Award 92-I-21
I. BackGround and Current Situation:
Grant first officially awarded to City under
Virginia Delinquency Prevention & Youth Act on June
17, 1980.
FY 92-93 Youth Grant was submitted to the
Department of Youth & Family Services in May, 1992.
Original total grant budget of $48,473 required a
local cash match of $11,800.
$5.392 additional monies have been awarded to the
Office on Youth from the Department of Youth and
Family Services for personnel cost and equipment.
The money must be spent by June 30, 1993. Council
acceptance of the additional state money award and
appropriation of the local cash match are required
before the appropriate City officials can execute
the required documents to receive the state funds.
Amendment will provide for continuation of
coordination, planning, and program implementation
of the Office on Youth.
E. FY 92-93 amended grant budget will be as follows:
Budget
Cateaorv
State Local Cash
Funds Match In-Kind TOTAL
Personnel
35,594.93 7,589.85 -0- 43,184.78
Training &
Development
1,175.82 500.00 -0- 1,675.82
Supplies/
Oper. Exp.
907.41 3,710.00 3,750.00 8,367.41
Equipment
4,386.75 -0- -0- 4,386.75
TOTAL 42,064.91 11,799.85 3,750.00 57,614.76
Page 2
In-kind match of $3,750 is available through the use of
office space rental in the Community Planning office and
can be used to match additional state funding. No
additional cash match is required.
Local match, cash/in-kind must equal a minimum of 25% of
the total budget request.
II.
Issues:
A. Cost.
B. Continuity.
III. Alternatives:
ae
Authorize the city Manaqer or his designee to execute the
appropriate document to accept the amendment to the state
grant.
Cost is not a factor due to the use of in-kind
match as stated previously.
Continuity of program would be maintained and more
efficient.
Do not authorize the city Manager to accept the amendment
to the state grant.
1. Cost would not be an issue at this time.
2. Continuity at an efficient level would be
questionable.
IV. Recommendation:
It is recommended that City Council adopt Alternative A which
will authorize the following:
ae
Acceptance of the amendment to the Department of Youth
Services Grant through the execution of the proper form
by the City Manager or his designee.
Page 3
A ro riation of the additional amount
increase the revenue estimate as follows:
035-052-8830-1002 $1,005.25
Salaries
035-052-8830-
Administrative s~Pplies
TOTAL AMENDMENT AMOUNT
4,386.75
of money
Respectfully submitted,
W. Robert Herbert
city Manager
and
/MVC/
cc: office of Management & Budget
city Attorney
Director of Finance
Director of Human Development
Youth Planner
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 951-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #178-236
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31540-062893 authorizing you to execute an
agreement with the U. S. Department of Housing and Urban Development (HUD)
accepting an allocation, in the amount of $498,000.00, for the 1993-1994 HOME
Investment Partnership Program. Resolution No. 31540-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Ms. Neva H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Mr. Wflburn C. Dibling, Jr., City Attorney
Mr. James D. Orisso, Acting Director of Finance
Mr. WJllinm F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Charles M. Hufflne, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. H. Daniel Pollock, Jr., Housing Development Coordinator
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Admirdstrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31540-062893.
A RESOLUTION authorizing the City Manager to execute an
agreement with the U.S. Department of Housing and Urban Development
(HUD) accepting an allocation for the HOME Investment Partnership
Program, and authorizing the execution and submittal of the
requisite documents for such funding.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and the City Clerk are
hereby authorized, for and on behalf of the City, to execute and
attest, respectively, the requisite agreement with the U.S.
Department of Housing and Urban Development (HUD), accepting an
allocation of $498,000 for the 1993-1994 HOME Investment
Partnership Program, such agreement to be approved as to form by
the City Attorney, and to execute, attest and submit any requisite
documents therefore, as more particularly set forth in report to
this Council of the City Manager dated June 28, 1993.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981.2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-178-236
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31539-062893 mending and reordsining certain
sections of the 1992-93 Grant Fund Appropriations, providing for appropriation of
$498,000.00, in connection with acceptance of a grant allocation for the 1993-1994
HOME Investment Partnership Program. Ordinance No. 31539-062893 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, June 28,
1993.
Sinceuely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno o
po-'
Ms. Nova H. Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia
24017
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Millel-, Building Commissioner/Zoning Administrator
Mr. H. DAn{el Pollock, Jr., Housing Development Coordinator
Mr. Philllp F. Sparks, Acting Chief, Economic Development
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROi~NOKE,
The 28th day of June, 1993.
No. 31539-062893.
VIRGINIa
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the city of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that certain sections of the 1992-93 Grant Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in
part:
appropriations
Community Development
HOME Investment Partnership FY93
Revenue
Community Development
HOME Investment Partnership FY93
(1-5) ............
(6) ..............
$ 1,281,850
498,000
$ 1,281,850
498,000
1) Rehabilitation
of Owner-
Occupied
Houses
2) Assistance to
First - Time
Home Buyers
3) Development
Financing
4) Administration-
City
5) Administration-
Community
Housing
Development
Organization
6) Home Federal
FY93
(035-052-5301-5230)
(035-052-5301-5231)
(035-052-5301-5232)
(035-052-5301-5233)
(035-052-5301-5234)
(035-035-1234-7138)
$ 200,300
150,000
73,000
49,800
24,900
498,000
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
ATTEST:
existing, this
city Clerk.
'93 ,l!Jll 22 73
Roanoke, Virginia
June 28, 1993
Honorable Mayor, Noel C. Taylor, and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Acceptance of HOME Housing Block Grant Allocation
I. BACKGROUND
ae
The HOME Investment Partnership Program (HOME) is one of
several housing initiatives created by the National Affordable
Housing Act of 1990.
Be
HOME is intended to be a "housing block grant" program, aimed
at providing safe, decent housing that is affordable to low
and moderate income persons.
Ce
The City of Roanoke is designated as a "Participating
Jurisdiction" based on: the formula allocation devised by the
U.S. Department of Housing and Urban Development (HUD);
approval of the City's Comprehensive Housing Affordability
Strategy (CHAS); and the City's submission of a notice of
intent to participate in the HOME program.
D. The City's HOME entitlement allocation is $498,000 for federal
fiscal year 1993.
II. CURRENT SITUATION
ae
Eligible Participating Jurisdictions are required to submit
HOME Program Descriptions, generally describing the types of
programs and activities the City proposed to undertake with
HOME funds, for HUD approval.
B. City's HOME Program Description was submitted to HUD on March
12, 1993.
C. On May 28, 1993, the City of Roanoke received approval of its
HOME Program Description from HUD.
D. The City is required to execute a HOME Investment Partnership
Agreement with HUD. (See Attachment A)
Ee
Intended uses of the HOME allocation are as
1 Rehabilitation of Owner-Occupied Houses
2 Assistance to First-Time Homebuyers
3 Development financing for new homeownership
opportunities
4 Administration (City & housing nonprofits)
follows:
$200,300
150,000
73,000
74f700
$498,000
Members of City Council
page 2
III. ISSUES
A. Consistency with the City's Comprehensive Housing
Affordability Strategy (CHAS)
B. City's Community Development Objectives
C. Legal
D. Cost to the City
E. Timing
IV. ALTERNATIVES
ae
Authorize the City Manager to execute the Agreement with HUD
and to submit the requisite documents, accepting the HOME
Investment Partnership Program allocation of $498~000~ and
appropriate funds to accounts to be established in the Grant
Fund by the Acting Director of Finance and increase the
revenue estimate in the Grant Fund.
Consistency with the City's CHAS will be achieved since
this document recommends rehabilitation of substandard
properties and the provision of homeownership opportuni-
ties, and both these activities are included as eligible
activities in the City's HOME Program Description.
City's Community Development Objectives are realized
through the rehabilitation of existing housing stock, thus
making the city more attractive to potential developers
and market-rate homebuyers.
3. Legal issues will be addressed by review of required
Agreement and forms by the City Attorney's Office.
e
Cost to the City will be absorbed by current staff with
funds from CDBG administrative accounts and HOME. (HUD
has recently made administrative expenses eligible for
HOME funds).
Be
Timing is such that the HOME Agreement should be executed
and returned to HUD as quickly as possible in order to
access HOME funds as early as possible in the July-to-
June fiscal year.
Be
Do not authorize the City Manager to execute the Agreement
with HUD accepting the HOME Investment Partnership Program
allocation of $498,000.
1. Consistency with the City's CHAS will be delayed or not
achieved if HOME funds are refused, resulting in the loss
Members of City Council
page 3
of a valuable resource for the improvement of housing
conditions and homeownership opportunities.
City's Community Development Objectives will not be
realized since there will be a delay in rehabilitation of
the existing housing stock.
3. Legal concerns would not be an issue.
Cost to the City would be the loss of $498,000 in federal
resources which could have been used for the improvement
of its housing stock, and the lost property taxes from the
increased values of the rehabilitated properties.
5. Timing is such that HUD should be informed of this deci-
sion without further delay.
RECO~-DATION
It is recommended that City Council adopt Alternative A which
would:
Authorize the City Manager to execute the necessary documents
accepting the HOME Investment Partnership Program grant
allocation.
Appropriate $498,000 for the HOME Investment Partnership
Program to accounts to be established in the Grant Fund by the
Acting Director of Finance and increase the revenue estimate
in the Grant Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:MTP
cc:
Assistant City Manager
City Attorney
Acting Director of Finance
Director of Public Works
Grants Monitoring Administrator
Housing Development Coordinator
Executive Director, RRHA
ML:HOMECNCL.RPT
U.S. Department of Housing
and Urban Development
Office of Community Planning
and Development
ATTACHMENT A
Funding Approval
and HOME Investment
Partl',',rship Agreement
Title II of the National Affordable Housing Act OMB Approval No. 250!-0013 (Exp. 6J30/94)
Public repotting bu~len for this collec~on of information is estimated to average 1.0 hour per response, irmluding ~e time for reviewing ins~'uctions, seamhing exislJng
data sources, g~thering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any othe~ aspect of this collection of information, including suggestions for reducing this burden, to the Repo~ls Management Officer, Office of Information Policies
and Systems, U.S. Depe~nant of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project (2501-0013), Washington, D.C. 20503. Do not send this completed form to either of these addressees.
1. Pad,pan! Nails & Address:
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
4a. HUD Geographic Locator C(x:l® No: 1320
b. Count/co~e: 770
6
5. Appropriation Number: 6. Funding Ap~'ovaJ Number: 7.
86X205
P~evioua Obligation $ 0
a. Regular Funds 0
b. Community Housing Devefopment Organizatian ResJlecation 0
Current Transaction $ 498,000
a. Regular Funds
Revised Obligation
b. Community Housing Desefofment O~ Res#eca~
1993
4987JFJO
0
; 498,000
498~000
0
11. SpeeialCo~dl~oes(checka13f~co~ebex~[~ b. Attached ~--~a. Not apl~lcable ~ 12. CongressionalReleeseOate:
This agreement between the Department of Housing and Ufl3an Development (HUD) and The City of Roanoke, Virginia
(the Participating Jurisdiction/Entity) is mede pursuantto the authority of the Home Investment Partnerships Act (42 U.S.C. 12701 et seq.). The
Particip~ing Jurisdictlon's/Entlty's approved Program Descr{ption/Applicetlon end the HUD regulations et 24 CFR Part 92(as now in effect and
as may be amended fram time to time) and this Home Investment Partnership Agreement, form HUD-40093, including any special conditions,
constitute part of this agreement. Subject to the provisions of this agreement, HUD will make the funds for the Fiscal Year specified, available
to the Participating Jurisdiction/Entity upon execution of this agreement by the parties. All funds for the specified Fiscal Year provided by H U D
by formula reallocation am covered by this agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution
ntthe amendment or ctherconsent HU D's payment of funds und®r this agreement is subject to the Participating Jurisdictio n's/Entity's compliance
with HUD's eisctronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD
regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/
Entity without the Participating Jurlediction's/Entlty's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees
that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualities as affordable housing.
Repayment shall be made as specified In 24 CFR Pa~t 92. The Participating J u rlediction agrees to assume all of the responsibility for environ mental
review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
For the U.S. Del3anment of Ho~slng alld Urban D~e~3~3~le~t (NaJ'~e ~d
Mary Ann E."G. Wilson
Manager
form HUD-40093 (4/93)
MARY F. PARKER
City Clerk. CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #236-323
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31542-062893 authorizing execution of any and
all necessa~r documents to accept a Library Services and Construction Act (LSCA)
Title I Grant, in the amount of $26,312.00, approved by the Virginia State Library
and Archives, for an Information and Referral Service for the Roanoke City Public
Library. Resolution No. 31542-062893 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
F. nc.
pc:
Mr. lgilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. M. Emily Keyser, Acting City Librarian
Ms. Marie T. Pontius, Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31542-062893.
A RESOLUTION authorizing execution of any and all necessary
documents to accept a Library Services and Construction Act (LSCA)
Title I Grant for the Roanoke City Public Library.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant to the City of a Library Services and
Construction Act (LSCA) Title I Grant in the amount of $26,312.00,
to be used for materials, equipment, services, and additional staff
for the Informational and Referral Service (Roanoke Valley Inform),
is hereby ACCEPTED.
2. That W. Robert Herbert, City Manager, or James D.
Ritchie, Assistant City Manager, is hereby authorized to execute
any and all requisite documents pertaining to the City's acceptance
of this grant and to furnish such additional information as may be
required in connection with the City's acceptance of the foregoing
grant.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Oeputy City Clerk
June 30, 1993
#60-236-323
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31541-062893 amending and reordaining certain
sections of the 1993-94 Grant Fund Appropriations, p~oviding for the appeopriation
of $26,312.00, in connection with acceptance of a Librery Services and Consteuction
Act (LSCA) Title I Grant, approved by the Virginia State Library and Archives, for
an Information and Referral Service for the Roanoke City Public Libeaey. Ordinance
No. 31541-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
F, nc.
pc:
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. M. Emily Keyser, Acting City Librarian
Ms. Marie T. Pontius, Grants Monitoring Administrator
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of June, 1993.
No. 31541-062893.
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Parks, Recreation and Cultural $ 65,979
LSCA Title I - Communication 93-94 (1-5) ........... 26,312
Revenue
Parks, Recreation and Cultural $ 65,979
LSCA Title I - Communication 93-94 (6) ............. 26,312
l) Temporary
Employee
Wages
2) FICA
3) Other Equipment
4) Administrative
Supplies
5) Telephone
6) LSCA Title I -
Communication
(035-054-5041-1004) $ 7,042
(035-054-5041-1120) 539
(035-054-5041-9015) 14,967
(035-054-5041-2030) 1,050
(035-054-5041-2020) 2,714
(035-035-1234-7137) 26,312
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be' in effect from its passage.
ATTEST:
this
city Clerk.
June 28, 1993
[:ITY
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
'93 J1l 122 I 3:30
Mayor and Members of Council:
SUBJECT: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE I GRANT 1993-94
I. BACKGROUND
Federal aid through an LSCA Title I Grant for }26~312.00 for an
Information and Referral Service (Roanoke Valley Inform) has been
approved for the Roanoke City Public Library by the Virginia State
Library and Archives for fiscal year 1993-94.
Bo
City Library is a member of the Roanoke Valley Public Libraries
Consortium, along with the Roanoke County and City of Salem Public
Libraries.
City Library will coordinate project and assume fiscal
responsibility for grant monies.
Grant will fund materials, equipment, services, and extra help
staff for the Informational and Referral Service (Roanoke Valley
Inform).
II. CURRENT SITUATION
Ao
A need exists for a widely accessible information and referral
pro,ram which reaches all Roanoke Valley residents.
Economic pressures have increased the numbers of people
needing support services and requests to libraries for
information about these services have increased.
The Libraries have a minimum of reference personnel, and
experience difficulty meeting patron needs for basic information
and referral answers.
Council of Community Services has a file of 2~700 information
and referral entries not directly accessible by computer or
during evenings and weekends.
The Libraries have a capacity to deliver information electronically,
thereby providing a means of fulfilling area information needs
through dial-up service without staff increases and time constraints.
Council of Community Services will share its Information and
Referral file with the Libraries for entry into a computer database.
III.
5.
ISSUES
A.
Administration recommends that the LSCA Title I Grant of
1. Create one Clerk/Typist I extra-help position for one (1) year
at 20 hours per week.
2. Purchase necessary equipment for dial-up service.
3. Purchase supplies necessary to maintain service and train
staff and public.
Contract for and install telephone lines.
Underwrite printing of promotional materials.
Enhanced Information and Referral Services by Dial-Up Access
for the citizens of the Roanoke Valley.
B. Budget Concerns
C. Compliance with Regulations
IV. ALTERNATIVES
Accept the LSCA Title I Grant and appropriate $26~312.00 to
accounts to be established in the Grant Fund.
1. Enhanced Information and Referral Service
Online access via modem and Libraries public catalog's
dial-up will bring Information and Referral Services to
schools, institutions, homebound individuals, social
service agencies, government offices, and a wide cross-
section of the Valley population who may or may not
currently be Library users.
2. Budget Concerns
Library budget will be increased without additional cost
to the City for FY 1993-94.
b. Minimal future cost will be shared by Consortium members.
3. Compliance with Regulations
Bo
Library must meet established timetable and funds must
be expended within FY 1993-94.
2
Do not accept the LSCA Title I Grant and do not appropriate
}26~312.00 to the Grant Fund.
1. Enhanced Information and Referral Service
a. Service would remain at present level. Libraries and
Council of Community Service will continue to use
current methods of serving I&R needs of the community.
2. Budget Concerns
a. Not an issue.
3. Compliance with Regulations
a. Not an issue.
RECOMMENDATION
A. City Council concur with Alternative A and accept the LSCA
Title I Grant for an Informational and Referral Service in the
amount of $26,312.00 and appropriate the funds to the following
accounts to be established in the Grant Fund:
1. $ 7,042
2. $ 539
3. $14,967
4. $ 1,050
5. $ 2,714
to Temporary Employee Wages
to FICA
to Other Equipment
to Administrative Supplies
to Telephone
#035-054-5041-1004
#035-054-5041-1120
#035-054-5041-9015
#035-054-5041-2030
#035-054-5041-2020
Establish ~ revenue 9stimate of }26~312.00 for the Title I
Informational and Referral Grant in the Grant Fund.
Authorize the City Manager or his designee to execute the
~ecessary documents accepting the Grant for the Roanoke City
Public Library.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CG/MEK/js
CC:
Wilburn C. Dibling, City Attorney
James Grisso, Acting Director of Finance
Corinne Gott, Acting Director of Human Development
M. Emily Keyser, Acting City Librarian
3
IVL~RY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-72-304-467
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31543-062893 amending and ~eordaining certain
sections of the 1993-94 General and School Fund Approp~qations, p~oviding for
appropriation of funds, in the amount of $4,337,308.00, in connection with
establishment of new cost centers in the City's General Fund for the State of Virginia
Comp~ehenaive Services Act for At-Risk Youth and Families. Ordinance No. 31543-
062893 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 28, 1993.
Sincerely,
Sand~a H. Eakin
Deputy City Clerk
SHE: sm
Enc.
Mr. Finn D. Pincus, Chair-person, Roanoke City School Board
Dr. Frank P. Tota, Supe~ntendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. Robert B. Sieff, Director of Special Services, Roanoke City Schools
Mr. W. Robert Herbert, City Manager
Ms. Corinne B. Gott, Aeting Direetor, Human Development
Ms. Doris M. Kinsey, Acting Manager, Social Services
Ms. Marion V. Crenshaw, Youth Planner
Mr. Barlw L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Th~ 28th day of June, 1993.
No. 31543-062893.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 General and School Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of
exist.
the City of Roanoke, an emergency is declared to
Roanoke
Fund Appropriations,
reordained to read as
General Fund
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1993-94 General and School
be, and the same are hereby, amended and
follows, in part:
Appropriations
Health and Welfare $ 16,986
Comprehensive Services Act (1) ..................... 4,312
CSA Administration (2) ............................. 25
Social Services - Services (3) ..................... 5,662
Nondepartmental 46,290
Contingency-General Fund (4) ....................... ( 87
Transfer to Other Funds (5) ........................ 45,562
Revenue
402
308
O00
304
435
685)
788
Grants-In-Aid Commonwealth $ 28,321,624
Welfare (6-10) ..................................... 11,699,294
School Fund
Aporonriations
Education $ 69,410,080
Instruction (11) ................................... 51,429,746
Non Operating
Other (12) ...............................................
Grants-In-Aid Commonwealth ................................
Education (13) ...........................................
$ 33,821,889
33,821,889
31,085,316
31,085,316
1) Residential,
Public,
Mandated
2) Regular
Employee
Salaries
3) Foster Care
(50%)
4) CSA
Contingency
5) Transfer to
School Fund
6) CSA - State
Pool
Allocation
7) CSA - State
Supplemental
8) CSA - State
Administration
9) CSA - Private
Tuition
10) Foster Care
11) Tuition -
Private
Schools
12) Transfer from
General Fund
13) Special
Education
(001-054-5410-3170) $ 4,312,308
(001-054-5411-1002)
(001-054-5314-3140)
(001-002-9410-2244)
(001-004-9310-9530)
(001-020-1234-0691)
(001-020-1234-0692)
(001-020-1234-0693)
(001-020-1234-0694)
(001-020-1234-0675)
(030-060-6001-6229-0312)(
(030-060-6000-1037) (
(030-060-6000-0633) (
25,000
(2,675,000)
271,769
( 363,120)
1,983,352
802,852
18,080
104,173
(1,337,500)
467,293)
363,120)
104,173)
BE IT FURTHER ORDAINED that, an emergency
Ordinance shall be in effect from its passage.
ATTEST:
existing, this
City Clerk.
June 28, 1993
Roanoke, Virg i%llt,! 24 P 3:06
Honorable Mayor and Members of city Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
APPROPRIATION OF THE STATE OF VIRGINIA COMPREHENSIVE
SERVICES ACT FOR AT-RISK YOKPI~I AND FAMILIES STATE FUNDS
POOL AND ADMINISTRATIVE FUNDS
On APril 15. 1992. Senate Bill 171. and House Dill 935:
The ~ Service Act for At-Risk Youth and
Families. was enacted by the General Assembly of Virginia.
This legislation "created a collaborative interagency
system of services and funding that is child-centered,
family-focused and community-based when addressing the
strengths and needs of troubled and at-risk youths and
their families."
The ~ ~ Act for At-Risk Youth and
state funds to be expended for public or private
residential or non-residential services for the targeted
population of troubled youths and families.
C. The ~!r~kQ~9~ of this funds ~ as stated in Section 2.1-
757 of the enacted legislation, are to:
- "Place authority for making program and funding
decisions at the community level";
- "Consolidate categorical agency funding and institute
community responsibility for the provision of services";
"Provide greater flexibility in the use of these funds
to purchase services based on the strengths and needs of
youths and families"; and
"Reduce inadvertent fiscal incentives
children according to differing required
rates for funding streams."
for serving
local match
The ~ ~ Act (CSA% reouires the
~D~k~of eight cateoorical fundin~ streams from
four agencies into a State Funds Pool which shall be
distributed to localities on a formula basis. The agencies
and their funding streams are as follows:
Department of Social Services:
- State and Local Foster Care
- Foster Care Purchased Services
Department of Youth and Family Services
286 Special Placements
- 239 Special Placements
Department of E~ucation
- Private Tuition
- Interagency Assistance
Other
- Interagency Consortium
- Mental Health Mental Retardation Substance Abuse
Services Purchased Beds for Adolescents
In ~ 1993. the Roanoke City Council appointed. Der
the mandate of the ~ Service Act (CSA~. the
Roanoke ~ ~ which is the community policy
and management team who will manage State Funds Pool.
C. The Comprehensive State Funds Pool ~ for Roanoke
City for July 1. 1993 ~ June 30. 1994 is:
State Funds: $1,983,352
Local Funds: ~
TOTAL A?W~CATION: ~
D. The Roanoke ~ke~Xg~l~ ~has ~ that in
~ ~Q the ~ State Funds Pool allocation
for Roanoke City, supplemental funds in the amount of
$1,110,121 will be needed for the period of July 1, 1993 -
June 30, 1994 to provide services for the Comprehensive
Services Act mandated population.
State Funds:
Local Funds:
$802,852
307.269
TOTAL A~.?~CATION: .~
E. The State ~ for ' ' ' funds for the
Comprehensive Service Act for July 1, 1993 - June 30, 1994
is:
State Funds: $18,080
Local Funds 6.920
TOTAL b~3~CATION: ~25.~00
For the period of July 1. 1993 = June 30. 1994. Roanoke
City's ~ of Social ~ has ~
for foster care services $2,675,000 with estimated revenue
of $1,337,500 to be received from the Virginia Department
of Social Services and $1,337,500 in local match funds from
the city of Roanoke. This funding pool is to be replaced by
the Comprehensive Services Act for At-Risk Youth and
Families. The Comprehensive Services Act requires less
local cash match than was required for the Foster Care
(50%) Program. The Department of Social Services needs
$1,058,811 in local cash match for its share of CSA
expenditures and $6,920 for the CSA Administration local
cash match. This will leave $271,769 available in local
funds to be used for future mandated expenditures.
Roanoke g~ Schools will use the ~ Services
Act for At-Risk Youth and ~ State Funds ~ool to
r~ their ~ ~ and ~ ~
Funds. The School has estimated their total expenditures
at $1,320,300 for the period of July 1, 1993 - June 30,
1994. This consists of $1,019,500 for what was formerly
private tuition and $300,800 for what was formerly
interagency assistance.
He
The Act ~ the Roanoke ~DJ~/~XgE~lg~/ Council to reserve
funds from its State Funds ~ool ~ in FY 94 for
provision of services for the following CSA defined
"mandated target" and "non-mandated targeted,"
children/youth:
The "mandated target" population is:
children/youth placed for purposes of special
education in approved private school educational
programs, previously funded by the Department of
Education through private tuition assistance; plus
Handicapped children/youth placed by local social
services agencies or Department of Youth and Family
Services in private residential facilities or across
jurisdictional lines in private, special education
day schools, if the Individualized Education Plan
indicates while living in foster homes or child-
caring facilities, previously funded by Department of
Education through the Interagency Assistance Fund for
Non-educational Placements of Handicapped Children,
plus
Children for whom foster care services, as defined by
Section 63.1-55.8 are being provided to prevent
foster care placements, and children entrusted to
local social service agencies by their parents or
guardians or committed to the agencies by any court
of competent jurisdiction for purposes of placement
in suitable family homes, child-caring institutions,
residential facilities or independent living
arrangements, as authorized by Section 63.1-55.8.
The "non-mandated target" population is:
Children placed by a juvenile and domestic relations
court, in accordance with the provision of Section
16.1-286, in a private or locally operated public
facility or nonresidential program, plus
Children committed to Department of Youth and Family
Services and placed by it in a private home or in a
public or private facility in accordance with Section
66-14.
III.
A. Cost.
B. Need for ~
~ the ~ of ~ new cost center in the
City's General Fund for ~ for the Comprehensive
Services Act for At-Risk Youth and Families.
Initial State Funds Pool Allocation: $3,202,187
Supplemental Funds Being Requested: ~
TOTAL: ~4,312 308
Cost. Cost to the city would be $1,526,104 in local
cash match with the remaining $2,786,204 being funded
by the Comprehensive Services Act State Funds Pool
Allocation with the Department of Education being the
fiscal agent.
$467,293 of the local cash match will be transferred
from the School Fund to the General Fund. The
remaining local cash match of $1,058,811 is
available in the FY 93-94 General Fund revenue
estimates.
Reduce the expenditure account for Foster Care (50%)
(001-054-5314-3140) by $2,675,000 and the revenue
account for Foster Care (001-020-1234-0675) by
$1,337,500. The Foster Care local cash match will
be used for the CSA local cash match.
Need for ~ The Comprehensive Services Act
(CSA) mandates provision of services to meet the needs
of the CSA mandated population.
B. ~ the ~ of ~ new ~ost ~enter in the
citv's General Fund for ~25.000 for the Comprehensive
Services Act for At-Risk Youth and Families' administrative
funds.
~ The cost to the City would be $6,920 in local
cash match with the remaining $18,080 being funded by
the Comprehensive Services Act Funds with fiscal agent
being the Department of Education.
Need for ~9~ The State mandates the
implementation on July 1, 1993, of the CSA.
Administrative service is needed for implementation of
the Comprehensive Services Act, monitoring of program
activities, and required evaluation.
C. Do not ~ the ~ of two new cost centers
in the City's General Fund for 1.) the Comprehensive
Services Act for At-Risk Youth and Families, and 2.) for
CSA administrative funds.
Cost. The cost to the city will be $4,312,308 which
is the total cost projected for providing services to
the CSA mandated population.
Need for ~ Services to meet the needs of the
CSA mandated population will still have to be
provided in FY 93-94.
Recommend that Citv Council oQncur with Ai~ A and
B: appropriate $4,337,308 for the Comprehensive Services
Act for At-Risk Youth and Families by adopting the
following changes to the fiscal year 1993-94 budget:
Expenditures:
Tuition Private Schools
(030-060-6001-6229-0312)
Revenue Estimate:
Transfer from General Fund
(030-060-6000-1037)
Special Education
(030-060-6000-0633)
($467,293)
($363,120)
($104,173)
Expenditures:
Comprehensive Services Act
(001-054-5410-3170)
CSA Administration
(001-054-5411-1002)
CSA Contingency
(001-002-9410-2244)
Foster Care (50%)
(001-054-5314-3140)
Transfer to School Fund
(001-004-9310-9530)
Revenue Estilate:
CSA State Pool Allocation
(001-020-1234-0691)
CSA State Supplemental
(001-020-1234-0692)
CSA State Administration
(001-020-1234-0693)
CSA Private Tuition
(001-020-1234-0694)
Foster Care
(001-020-1234-0675)
$4,312,308
$25,000
$271,769
($2,675,000)
($363,120)
$1,983,352
$802,852
$18,080
$104,173
($1,337,500)
ce.~i~__~_~spectfully Submitted,
obert Herbert
Manager
cc:
Wilburn C. Dibling, City Attorney
James D. Grisso, Acting Director of Finance
Corinne B. Gott, Acting Director of Human Development and
Acting Chairperson, Roanoke Interagency Council
Doris M. Kinsey, Acting Superintendent, Department of Social
Services
Robert B. Sieff, Director of Special Services, Roanoke City
Schools
Barry Key, Manager, Management and Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-67-181-270-330
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. G~isso:
I em attaching copy of Ordinance No. 31544-062893 amending end reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for the transfer of
$14,919.00, in connection with completion of maintenance projects in City facilities.
Ordinance No. 31544-062893 was adopted by the Council of the City of Roanoke et a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
El'lC
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Lynnis B. Vernon, Acting Manager, Recreation, Parks and Grounds
Maintenance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of June, 1993.
No. 31544-062893.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
1992-93 General
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Annronriations
Public Works
Building Maintenance
$ 20,691,000
2,700,700
Fund B&lanoe
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) ..................
1) Maintenance 3rd
Party Contract (001-052-4330-3056)
2) CMERP - City (001-3323)
14,919
(14,919)
$ 244,171
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
CiTY C! 7 '~ ' ~
'93 J'J !22 P3oC
Roanoke, Virginia
June 28, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
Subject:
Fund Appropriation
Capital Maintenance and
Equipment Replacement Program
I. Background
Ao
FY '92 -'93 Budget designated funds to provide for
Maintenance of Fixed Assets.
Building Maintenance Department is responsible for the
maintenance of the City's Fixed Assets.
Attachment "A" is a list of identified needs in City
Facilities costing less that $15,000.00 each.
II.
Current Situation
Council's Transfer of Funds is necessary to provide for
work to be done as listed on Attachment "A". Each pro-
ject costs less than $15,000.00.
III.
Issues
Need
Timeliness
Fund Availability
Page 2
IV. Alternatives
Council transfer $ 14~919.00 to Building Maintenance
Account #001-052-4330-3056 to provide funds to complete
maintenance projects on Attachment "A".
Need - necessary repairs to City Facilities listed
can be completed.
Timeliness - necessary repairs can be accomplished
in the most timely fashion in this manner.
Fund availability - designated funds are available
in the Capital Maintenance and Equipment Replace-
ment Program Account.
Council not transfer requested funds
1. Need - necessary repairs could not be accomplished
2. Timeliness would not be an issue in this alternative.
3. Fund availability - Funds designated for Capital
Maintenance and Equipment Replacement Program would
not be expended in this alternative.
V. Recommendation
Council concur with Alternative "A" transfer $14,919.
from CMERP Account to Building Maintenance Account
#001-052-4330-3056 to provide for the projects identi-
fied on Attachment "A" of this report.
Respectfully,
W. Robert Herbert
City Manager
pc:
Director of Finance
City Attorney
Management & Budget
ATTACHMENT "A"
ROOF REPAIRS:
2.
3.
4.
5.
6.
Utility Lines Meter Shop
Utility Lines Tractor Shop
Victory Stadium Press Box
Church Ave. Parking Garage Elevator Room
Parks & Recreation Building
Storage Building - Northside Lot
620
360
886
2,717
756
240
PAINTING:
1. Villa Heights Recreation Center
Repairs to deteriorated wood on exterior
and painting of exterior
CARPET:
1. Carpet for Engineering Department
4,840
4,500
TOTAL OF MAINTENANCE TO FIXED ASSETS $14,919
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City C~erk
June 30, 1993
File #32-67-289
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31546-062893 providing for fees charged by the
Building Department for collection of amusement ride device fees. Resolution No.
31546-062893 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Erie.
po:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Mr. Lynnis B. Vernon, Acting Manager, Recreation, Parks and Grounds
Maintenance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31546-062893.
A RESOLUTION providing for fees charged by the Building
Department for collection of amusement ride device fees.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The following schedule of fees shall be applicable for
fees charged by the Building Department effective upon the date of
adoption of this resolution:
Amusement Device Regulation Fees:
Kiddie Rides - $ 15.00
Major Rides - $ 25.00
Spectacular Rides - $ 45.00
2. The Fee Compendium of the City, maintained by the
Director of Finance and authorized and empowered by City Council by
Resolution No. 30789-111891, adopted November 18, 1991, effective
as of that date, shall be amended to reflect the fees established
by this resolution.
3. Fees established by this
upon the date of its adoption and
amended by this Council.
resolution shall be effective
shall remain in effect until
ATTEST:
City Clerk.
MARY F. PAI~K~R
City C~erk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #24-32-67-289
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31545-062893 amending and reordaining
subsection (a) of Section 7-14, Permit and inspection fees, of Article II, Building
Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke
(1979), as amended, to provide for charging of fees for reinspection, and to refer
specifically to the City's Fee Compendium. Ordinance No. 31545-062893 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday, June 28,
1993.
Sincerely,
Sandra H. Eakin ~'
Deputy City Clerk
SHE: sm
Eno.
pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court, 305 East Main
Street, Salem, Virginia 24153
The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016,
Salem, Virginia 24153
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Diane M. Striokland, Judge, Circuit Court
The Honoreble Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
Mr. W. Robert Herbert
June 30, 1993
Page 2
pc.*
The
The
The
The
Mr.
Mr.
Ms.
Mr.
The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
Honorable Julian H. Raney, Jr., Judge, General District Court
Honorable Richard C. Pat~isal~ Judge~ General District Court
Honorable Donald S. Caldwell~ Commonwealth's Attorney
Honorable Arthur B. Crush, III, Clerk, Circuit Court
Patsy Bussey~ Clerk~ Juvenile and Domestic Relations District Court
Ronald Albright~ Clerk, General District Court
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Clayne M. Calhoun~ Law Librarian
Bobby D. Casey, Office of the Magistrate
William F. Clark, Director~ Public Works
Mr. Ronald H. Miller~ Building Commissioner/Zoning Administrator
Mr. Lynnls B. Vernon, Ac~ing Manager, Recreation~ Parks and Grounds
Mr. Barry L. Key~ Manager~ Office of Management and Budget
Mr. Raymond F. Leven~ Public Defender~ Suite 4B, Southwest Virginia
Builc~tng~ Roanoke~ Virginia 24011
Mr. Robert L. Laslie~ Vice President - Supplements, Municipal Code
Corporations P. O. Box 2235, Tallahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31545-062893.
AN ORDINANCE amending and reordaining subsection (a) of Sec.
7-14, Permit and inspection fees, of Article II, Building Code, of
Chapter 7, Building Regulations, of the Code of the City of Roanoke
(1979), as amended, to provide for charging of fees for
reinspection and to refer specifically to the City's Fee
Compendium; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (a) of Sec. 7-14, Permit and inspection fees,
of Article II, Building Code, of Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained to read and provide as follows:
Sec. 7-14. Permit and inspection fees.
(a) The fees for permits, inspections and
reinspections required by the building code adopted by
this article shall be in such amounts as are prescribed,
from time to time, by the city council and published in
the City's Fee Compendium. With the exception of fees
owed for reinspection of elevators, such fees shall be
paid prior to the issuance of the permit or the making of
the inspection or reinspection involved. A schedule of
fees shall be made available to the public upon request.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
C17¥ C~
June 28,
1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Proposed Amendment to Fee Compendium for
Collection of Amusement Device Regulation
Fees
I. Background:
ae
Prior to 1979, collection of amusement device
inspection fees had been regulated through
the existing elevator inspection and
certification process.
Since approximately 1980, fees were collected
based on guidelines established by the
Department of Housing and Community
Development to defray the administration and
inspection costs of these inspections.
Ce
Section 600.0 of the Virginia Amusement
Device Regulations ("VADR") was promulgated by
the Virginia Board of Housing and Community
Development to supplement the provisions of
the Uniform Statewide Building Code for
amusement devices. Section 600.1 of the VADR
authorizes the Building Commissioner to
enforce the VADR.
De
Section 7-14 of the City Code which regulates
fees charged under the Building Code needs
slight clarification.
II. Current Situation:
Effective March 1, 1993, Section 600.6.1. of
the VADR requires a schedule of fees be
established by the local government and be
made availabl~ to the public upon request.
B. The Virginia Amusement Device Regulations
specify that the fees established in the fee
Members of Council
Page 2
June 28, 1993
schedule cannot exceed the actual costs of
the activities performed such as the
processing of permits, inspection of the
amusement devices, posting of inspection
labels, etc.
Definition of some of the amusement
rides encompassed by the previously mentioned
regulations and for which a fee schedule is
proposed, is as follows:
Kiddie Rides - Fee $15.00
An amusement ride designed primarily for use by children up
to 12 years of age that requires simple reassembly
procedures prior to operation, and that does not require
complex inspections prior to operation. Examples of kiddie
rides include, but are not limited to the following:
Airplane Swing
Alligators
Amtrack Train
Bear in the Air
Bulgy the Whale
Bumble Bees
Caterpillar Train
Clown-A-Round
Clown Pillow
Convoy
Flying Saucer
Giant Slide
Go-Gator Coaster
Italian Swings
Jolly Caterpillar
Kiddie Boats
Kiddie Car
Kiddie Ferris Wheel
Kiddie Motorcycles
Kiddie Train
Kiddie Tubs-O-Fun
Merry-Go-Round
Mini Bumper Cars
Mini Scrambler
Moon Walk
Motorcycle Jumps
Red Baron
River Canoes
Sky Fighter
Space Castle
Turnpike Autos
Major Rides - Fee $25.00
"Flat ride" or circular ride" as defined by ASTM Standards
on Amusement Rides and Devices, not classified as
"Spectacular Ride" or "Kiddie Ride", that may be inspected
principally from the ground or loading platform. Examples of
major rides include, but are not limited to the following:
Ail "Dark Rides"
Astro Liner
Bumper Boats
Bumper Cars
Rock-O-Plane
Round-Up
Scrambler
Side Winder
Members of Council
Page 3
June 28, 1993
Double Loop
Far Out
Gravitation
Hurricane
Jules Vern
Krazy Cars
Spider
Tempest
Tilt-A-Whirl
Tip Top
Tub-O-Fun
Twister
Spectacular Rides - Fee $45.00
"High ride", "flat ride", or "circular ride", as defined by
ASTM Standards on Amusement Rides and Devices, which because
of their height, size, length, capacity, or complexity of
assembly and operation, require greater amounts of
inspection effort. Examples of spectacular rides include,
but are not limited to the following:
Armour
Cortina Bobs
Ferris Wheel
Galatica
Giant Wheel
Ranger
Rebel Yell
Music Express
Music Fest
Sky Wheel
Super Himilaya
Himilaya
Looping Star
1001 Nights
Paratrooper
Pirate Ship
Rollar Coasters
High Rise
Swiss Bobs
Viking Ship
Wave Swinger
Taboggan
Wild Mouse
Super Cat
Super Loop
Log Flume
Zipper
For your information ....
Circular Ride is an amusement ride which motion is primarily
rotary in a fixed or variable plan from horizontal to 45
degrees above horizontal.
Flat Ride is an amusement ride that operates on a single
level whether over a controlled, fixed course or track, or
confined to a limited area of operation.
High Ride is an amusement ride with fixed motion or variable
plane from horizontal or vertical.
III. Issues:
A. Efficiency of amusement inspections and
administration.
embers of Council
Page 4
June 28, 1993
M
B. Safety.
C. Compliance with City Code and State Code.
D. Effect on revenues·
IV. Alternatives.
City Council approve the proposed City Code
amendment to Section 7-14 (attached) to
provide for performance of inspections for
amusement ride devices and amend the Fee
Compendium to be consistent with said City
Code Amendment.
Efficiency of inspections and
administration of amusement ride
devices would be enhanced through
inspections and collections by the
Building Inspections Department.
Safety of the amusement ride devices
for the general publi~ would be met
through the inspections of amusement
rides and would not be compromised in
any way.
Compliance with City and State Code of
department operations would be attained.
Effect on revenue would be increased as
collection of applicable fees would be
pursued by the Building Inspections
Department.
City Council deny the proposed City Code
Amendment to allow collection of amusement
ride device fees.
Efficiency of inspections and
administration would suffer by delay or
lack of inspections.
Safety of the amusement ride devices for
the general public would be greatly
affected.
Members of Council
Page 5
June 28, 1993
Compliance with the State Code, would
not be met and could result in the
possible closing down of amusement ride
devices.
Effect on revenue would be significant
as there currently are several amusement
ride companies setting up amusement ride
devices in the City of Roanoke.
IV. Recommendation.
City Council approve Alternative A, thereby
approving the proposed Code amendment to Section
7-14 (attached) to permit collection of amusement
ride device fees and amend the Fee Compendium to
be consistent with said City Code Amendment.
WRH:RHM:ph
CC:
Director of Public Works
Office of Management and Budget
Assistant City Manager
City Attorney
Finance Department
Building Commissioner
Respectfully submitted,
W. Robert Herbert,
City Manager
ROANOKE cITY COUNCIL
PROPOSED AMENDMENT TO cHAPTER 7 OF CITY CODE
BUILDING REGULATIONS
June 28, 1993
Comment:
As stated in attached memorandum, the
following code amendment and revision is to
permit for collection of amusement ride
device fees.
Proposed Amendment:
Section 7-14. Permit and inspection fees.
The fees for permits and inspections
required by the building code adopted by
this article shall be in such amounts as are
prescribed, from time to time, by the City
Council.
A schedule of fees shall be made
available to the public.
MARY F. PABKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #20-27-77-237-405-468
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. G~isso:
I am attaching copy of Ordinance No. 31547-062893 amending and reordaining certain
sections of the 1992-93 Sewage Fund Appropriations, providing for the transfer of
$35,000.00, in connection with the Peters Creek - Phase I and Phase II projects,
which were authorized to be added to the Sanitary Sewer Infiltration/Inflow
Reduction Program. Ord/nance No. 31547-062893 was adopted by the Council of the
City of Roanoke at a ~egular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eskin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. K/t B. Kiser, Director, Utilities and Operations
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCZL OF THE CITY OF ROANOKI, VZRGZNZA
The 28th day of June, 1993.
No. 31547-062893.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Sewage Fund Appropriations, and providing for an emergency.
WHEREAs, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Sewage Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Outlay from Revenue
Sewershed Infiltration/inflow Project Design
$ 1,330,907
(1).. 183,000
Retained Earning-
Retained Earnings - Unrestricted (2) ..............
1) Appropriation
from General
Revenue
2) Retained $ 35,000
Earnings -
Unrestricted (35,000)
(003-056-8459-9003)
(003-3336)
15,326,058
BE IT FURTHER ORDAINED that, an emergency existing, this
ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke,
June 28,
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Members of Council:
RE: PERMISSION TO ADD PROJECTS TO REAL ESTATE
CONTACT AND ACQUISITION ASSISTANCE CONTRACTS
Virginia
1993
I. Backqround:
Council at its regular meeting of April 9, 1988,
approved contracting for two (2) contact and acquisi-
tion assistance personnel to work on the Roanoke River
Flood Reduction Project.
Contracts with a two (2) year limit were awarded at
Council's regular meeting of December 10, 1990.
Additional pro~ects were added as follows:
De
Peters Creek Flood Reduction Project
2nd Street/Gatnsboro Road Widening Project
Carvins Cove Water Filtration Plant Expansion Phase II
New contracts were approved at Council's regular meet-
ing of October 26, 1992, and will expire on October 30,
1994.
II.
Current Situation:
A.
Reduced effort levels are required to keep Roanoke
River Flood Reduction Project on track.
Increased effort levels are necessary to keep Carvins
Cove Water Filtration Plant Expansion Phase II Project
on track.
C. Other projects that need these services are currently
identified as follows:
1. Bridge Maintenance/Replacement Program is proceed-
ing with the replacement of three (3) bridges.
Honorable Mayor and Members
of City Council
Re: RE: PERMISSION TO ADD PROJECTS TO REAL ESTATE
CONTACT AND ACQUISITION ASSISTANCE CONTRACTS
Page 2
Sanitary Sewer Infiltration/Inflow Reduction Pro-
gram is readying two (2) projects for construction
(Peters Creek - Phase I and Peters Creek - Phase
2).
Additional pro~ects will be added as needed but under
no circumstances will contract limits be exceeded
without proper authorization.
III.
Issues:
A. Needs
B. Fundinq
C. Cost to the City
D. Efficient Use of Assets
IV.
Alternatives:
A.
Authorize the City Manager to add projects listed
herein and to add projects in the future as needed
without increasing contract limits and transfer
$35~000.00 from Sewer Fund - Retained Earnings to
Sewershed I/I Reduction Program and encumber, for
Peters Creek - Phase I and Peters Creek - Phase II.
1. Needs of changing project demands will be sat-
isfied and waste of efforts will be avoided.
Fundinq will be prudently provided and expended
to ensure the success of seven (7) projects
instead of only the one for which services were
originally acquired.
Cost to the City will remain at the current
level of $120~000.00.
4. Efficient use of assets will be ensured through
application where most needed.
Honorable Mayor and Members
of City Council
Re: RE: PERMISSION TO ADD PROJECTS TO REAL ESTATE
CONTACT AND ACQUISITION ASSISTANCE CONTRACTS
Page 3
Be
Do not authorize the City Manager to add projects as
requested and refuse the Director of Finance authority
to make the funding adjustment recommended in A.
1. Needs will not be met in four (4) areas.
2. Fundinq will remain available.
3. Cost to the City will remain the same but value
received will be reduced.
4. Efficient use of assets will not be accomplished.
V. Recommendation: Alternative A be followed in this matter.
ae
Authorize the City Manager to add new projects as
described herein on condition that contract limits are
not exceeded.
Authorize the Director of Financ~ to appropriate
$35t000.00 from Sewer Fund - Retained Earnings to
Account #003-056-8459-9003 Sewershed Infiltra-
tion/Inflow Project Design - Phase I and encumber it.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CMH/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
City Engineer
Assistant to City Manager for Community Relations
Construction Cost Technician
This agreement is entered into this 26th day of October, 1992, by and
between Luther W. Nicer, (hereinafter referred to as "Contractor") and the city
of Roanoke, (hereinafter referred to as "City").
City and Contractor mutually agree and promise as follows:
1. Contractor is available and agrees to perform certain professional
real estate contact and acquisition related services on an independent contractor
basis. City is authorized to enter into this agreement by virtue of Roanoke City
Council Ordinance No. 31218-102692, dated October 26, 1992.
2. City reserves the right to specify the nature and time of each
project to be completed by Contractor on an "as needed" basis. ' ' '
3. The work performed hereunder will be assigned to Contractor through
the City Engineer and will be at the rate of $18.00 per hour, plus reiag~ursement
for mileage and parking expenses. Actual mileage shall be documented and
reimbursed at the current city rate, and other approved expenses shall be
reimbursed at actual coat with appropriate documentation.
4. Court appearances required of the Contractor ihall be at the rate of
$500.00 per day.
5. This agreement shall expire on October 31, 1994.
6. Services performed under this agreement shall be performed on an
independent contractor basis and under no circumstances shall this agreement be
construed as establishing an employer/employee relationship. Contractor shall
be completely responsible for itl activities in performing services hereunder and
Contractor shall indemnify and hold City harmless from any and all claims or
causes of actions Contractor may have of any nature arising out of the
performance of Contractor's IIZ~iCII hereunder.
7. Under no circumstances shall the amount paid for the work to be
performed under this agreement exceed $45,000.00.
8. Contractor shall be paid monthly, by the city, upon approval of
submitted time sheets, parking receipts, and mileage records.
Witness the following signatures,
Luther W. Nicer
Appropriation and Funds Required
for this Contract Certified
,/~f,~'~ D~rector of Finance
Dat.= / U/~/~u/
Account t(a)
CITY OF
City
This agreement is entered into this 26th day of October, 1992, by and
between John M. ~wma~, (hereinafter referred to aa "Contractor") and the City
of Roanoke, (hereinafter referred to as "City")-
City and Contractor mutually agree and promise as follows:
1. Contractor is available and agrees to perform certain professional
real estate contact and acquisition related services on an independent contractor
basis. City is authorized to enter into this agreement by virtue of Roanoke City
Council Ordinance No. 31218-102692, dated October 26, 1992.
2. City reserves the right to specify the nature and time of each
project to be completed by Contractor on an "aa needed" basis, with a minimum of
25 hours per week work to be performed by contractor hereunder.
3. The work performed hereunder will be assigned to Contractor through
the City Engineer and will be at the rate of $17.06 per hour, plus reimbursement
for mileage and parking expenses. Actual mileage shall be documented and
reimbursed at the currant City rate, and other approved expenses shall be
reimbursed at actual cost with appropriate documentation.
4. This agreement shall expire on October 31, 1994.
5. Services performed under this agreement shall be performed on an
independent contractor basis and under no circumstances shall this agreement be
construed aa establishing an employer/employee relationship, contractor shall
be completely responsible for its activities in performing services hereunder and
Contractor shall indemnify and hold City harmless from any and all claims or
causes of actions Contractor may have of any nature arising out of the
performance of contractor's servicea hereunder.
6. Under no circumstances shall the amount paid for the work to be
perfomned under this agreement exceed $75,000.00.
7. Contractor shall be paid monthly, by the City, upon approval of
submitted time sheets, parking receipts, and mileage records.
Witness the following sign&tufas:
Appropriation and Funds Required
for this contract Certified
CITY OF ROANOKE.'
City Manager
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #17-29-175-467
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31548-062893 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for the transfer of
$28,511.00, in connection with payment of the City's pro rata share of expenses
relating to governmental electric rate negotiations. Ordinance No. 31548-062893 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
Mr. Richard C. Flora, Chairman, VML/VACo APCO Steering Committee, 1001
East Broad Street, Suite LL 20, Richmond, Virginia 23219-1901
Mr. Finn D. Pincus, Chairperson, Roanoke City School Board
Dr. Frank P. Tota, Superintendent of Schools
Mr. Richard L. Kelley, Executive for Business Affairs and
Clerk of the Board
Mr. W. Robert Herbert, City Manager
Mr. Willt~m F. Clark, Director, Public Works
Mr, Charles M. Huffine, City Engineer
Mr. Richard V. Hamilton, Right-of-Way Agent
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. D. Da~ein Roupe, Manager, General Services
Mr. Jesse H. Perdue, Jr., Manager, Utility Line Services
1992-93
emergency.
WHEREAS,
Government of the
exist.
Roanoke
IN THE COUNCIL OF THE CITY OF RO~%NOKE, VIRGINIA
~he 28th day of June, 1993.
No. 31548-062893.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Apnronriations
General Government
Director of Utilities and Operations (1) ..........
$ 8,981,567
218,364
Fund Balance
Capital Maintenance & Equipment Replacement
Program - City Unappropriated (2) ..................
$ 230,579
1) Fees for
Professional
Services (001-056-1250-2010) $ 28,511
2) CMERP - City (001-3323) (28,511)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
(.:ITY{' ~' r
'93 ,Jil~! 22
Roanoke, Virginia
June 28, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Governmental Electric Rate Negotiations and
Fee Proration
I. Backqround:
Governmental electric rates have been established
through contract negotiations for three year term
increments since 1974.
B. Type of rates are:
2.
3.
4.
Schools
Pumping (water and sewage)
Other (general government)
Street lighting - The City of Roanoke, contrary to
some smaller localities, has a separate contract
for street lighting, however, rates are tied to
the general usage contract
Current contract rates for schools, pumping,
lighting, and general government are due for
consideration for change as of July 1, 1993.
street
Electric Company (APCO) recommended a phased two step
increase totalinq 8.9% over the proposed new three year
term of July 1, 1993 thru June 30, 1996.
Potential for a smaller increase exists. This
potential can only be developed through an exchange of
information between representatives of APCO and expert
rate personnel representing us.
City has historically joined with other cities~ towns
and counties served by APCO to negotiate as a block
unit through the Virginia Municipal League (VML) and
Virginia Association of Counties (VACO).
Representatives for the City on the Electrical Rate
Steering Committee include the City Attorney and the
Director of Utilities and Operations with additional
staff support as required.
Page 2
Ail negotiations are subject to final approval of City
Council.
Council has authorized expenditures in FY 1994 for
electrical energy as follows:
General Government
Water & Sewer Funds
Schools
$2,387,173
$ 795,000
$1,259,574
Organizational meetinq of the Steering Committee was
held in Roanoke on June 1, 1993.
II. Current Situation:
A. Rate neqotiations have begun.
B. Proposed rate increase amount is being evaluated.
Co
Assessment to pay for rate experts retained through the
VML and VACO has been received from the VML in the
amount of $28~511. Attached is a self-explanatory
letter from the negotiating committee chairman and
assessment from VACO. The last general assessment was
in 1990 in the amount of $23~420.
Funds~ if any~ left over will be retained and properly
accounted for, by the VML for negotiations. An
additional assessment will be made if there is a short-
fall of funds.
III. Issues in order of consideration:
A. Services rendered
B. Payment for services
C. Return for services rendered
IV. Alternatives:
A. Council authorize:
The payment of $28~511 to VACO as the City's
pro rata share of rate negotiation expenses.
ii.
The transfer of $28,511 from Capital
Maintenance and Equipment Replacement Reserve
to Director of Utilities & Operations Fees
for Professional Services Account No. 001-
056-1250-2010.
Page 3
Services rendered for rate negotiations will
continue.
Payment for services will be authorized and
funded.
Return for services rendered is expected to exceed
the expenses.
B. Council refrain from authorizing payment to the VACO.
Services rendered will cease unless paid by
another locality or unless Council chooses for the
City to contract directly rather than as part of
the block through the VML and VACO.
2. Payment of services will not be made.
3. Return for services rendered will be a moot issue.
V. Recommendation:
Council authorize the followinq:
ao
Payment of the City's pro rata assessment in accordance
with Alternative "A".
Transfer and encumbrance of $28~511 from Capital
Maintenance and Equipment Replacement Reserve to
Director of Utilities & Operations Fees for
Professional Services Account No. 001-056-1250-2010.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
cc:
City Attorney
Acting Director of Finance
Director of Public Works
School Superintendent
Perm w
Peg/on 12
VIRGINIA ASSOCIATION OF COUNTIES
1001 East Broad Street · Suite LL 20 · Richmond, Virginia 23219-1901 · (804) 788-6652 · fax (804) 788-0083
MoEoM. OoPPAoM2DoUoM
TO:
SUBJEOT...
DArIE:
County Administrators and City/Town Managers
in APCO Service Authority
Richard C. Flora, County Administrator of Craig County
Chairman of VMIdVACo APCO Steering Committee
VMIdVACo APCO Negotiations - Assessments
June 3, 1993
As you were recently notified, Appalachian Power Company (APCO) has submitted a
proposal for electric service to local governments for the three year period beginning July 1, 1993.
APCO proposed a 5.0% increase in general rates effective July 1, 1993 which raises additional
revenue of $950,000. Beginning July 1, 1994 rates would increase an additional 3.9% for
additional revenue of $782,000. APCO proposes a 3% to 10% increase for street light rates.
An organizational meeting of the VMIdVACo APCO Steering Committee was held
lune 1, 1993 in Roanoke. The minutes of this meeting are enclosed. The Steering Committee
voted to pursue negotiations with APCO and to seek funds from each locality to cover the expenses
of a utility consultant, legal fees and other expenses associated with negotiations. Each local
~lecovemment is asked to conaibute its proportionate share of $140,000 based on the proportionate
lricity usage for its locality (exclusive of street lights). Funds not used during this negotiation
will be retained in an interest bearing account for future negotiations. Enclosed is an invoice
reflecting your locality's share of negotiating expenses.
In thc past, as a result of thc Steering Committee's efforts, each local government has
always received a savings in its electricity costs substantially greater than its share of negotiating
expenses. For example, during the last negotiations in 1990, APCO initially proposed a 2.6%
eduction in rates ($500,000) during the first year and a second additional reduction of 2.1%
g400,000) effective the second year, thus an overall reduction of $2.3 million during the three
ears. The Steering Committee negotiated an 8.5% reduction the first year ($1.6 million) with the
ares remaining the same in the second and third conlract years; an overall reduction of $4.8 million
'or the three years. Thus local governments saved $2.5 million as a result of the negotiation
~rocess. (A 17:1 return on investment) It is anticipated that local governments will again
;xperience a high return from their invesUnent in the negotiation expenses.
Local governments benefit greatly from speaking with "one voice" during negotiations with
kPCO. It is to our collective benefit to continue negotiations in this manner. We hope your
ocality will choose to pay its proportionate sham of the expenses and not just reap the benefit of
he work of other local governments.
The consultant, Steven Ruback of The Columbia Group, Inc. has begun obtaining
nformation from APCO with which to make a detailed analysis. A Steering Committee meeting
~,ill be scheduled after his analysis is complete in approximately six to eight weeks. Local
;ovemments are encouraged to actively participate in the Steering Committee meetings and
:ommunicate any concerns or questions which should be discussed with APCO.
If you have any questions regarding the assessment or negotiations, please do not hesitate
:o call Flip Hicks at (804) 788-6652, Howard Dobbins or Sarah Finley at (804) 643-1991 or me
tt (703) 864-5010.
~.nclosures
VIRGIh~A ASSOCIATION OF COUNTIES
001 ~T ORC~D ST,, SUITE LL20
RICHMOND, VA 2~1 ~t~0t
ClW ~F ~
RTTH: CI.ERK OF CiXttCIL
218 CHUI~H flUB~E,
ll]ttt{~i 1~ 24011
INVOICE
/ RIr I'IARI~$
NTITY
DESCRIPTION
Iii. E/ItlC ~ IllIll ~ (IIlt)
PLfAIIE MAKE yOUI~I ¢:~I-IIECK PAYASLI:- TO
VAC~o II~,l,I Fund.
UNIT t~ICE
lll,~
TOTAL
AMOUNT
~11,00
lll.~
2~11.00
SO'd SOO'ON ~S:£I £6'£ un£ £800-88Z-~08:931 S3IlNnO3 JO 'NSSU 'UA
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #58-70-123
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31549-062893 amending and reordaining certain
sections of the 1992-93 General Fund Appropriations, providing for the
appropriation of $87,691.00 and transfer of $18,784.00, in connection with
renovations and repairs at the Roanoke City Jail relating to a fire which occurred on
August 31, 1992. Ordlnnnce No. 31549-062893 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
The Honoreble W. Alvin Hudson, City Sheriff
Mr. W. Robert Herbert, City Mnnsger
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. Kenneth S. Cronln, Personnel Manager
Ms. Lauren G. Eib, Risk Management Officer
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93
emergency.
WHEREAS,
Government of the
exist.
Roanoke
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 28th day of June, 1993.
No. 31549-062893.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Government
Risk Management (1) ...............................
Public Safety
Jail (2) ..........................................
Revenue
Miscellaneous
Insurance Recoveries (3) ..........................
$ 8,934,272
392,743
29,970,523
4,738,380
$ 410,687
95,291
1) Insurance
2) Jail - Fire
Repairs
3) Insurance
Recoveries
(001-050-1262-3020) $(18,784)
(001-024-3310-9017) 106,475
(001-020-1234-0862) 87,691
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
'93 JUN 22 P3:29
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Jail Fire and Renovation
Ba~kgru~md:
A. AuEust 31~ 1992 a fire occurred at the Roanoke City Jail.
B. Fire was physically located in the laundry room of the facility.
C. Cause of fire was believed to be spontaneous combustion of damp
rags in the laundry room.
D. Insurance carrier for the city was notified of the fire and the
damages.
E. City's fire insurance coverage by Miller's Mutual includes both
building and contents with a $5,000 deductible per occurrence.
II. Cat gittmtion:
Laundry facility was repaired and renovated to ensure that this
type of accident does not occur again.
Cost of clean up and renovation totaled $106,475.64. The cost of
the fire damage totaled $92,691.38 and was covered by the city's
insurance. The insurance company has reimbursed the city
$87,691.38 which was for the fire expenditures minus the
deductible ($92,691.38 - $5,000).
Co
Outstandin~ charges related to the fire along with the claim's
deductible total $18,784.26. The charges were deemed to be
related to upgrades and therefore not covered under the insurance
policy. The claim is not resolved as to the value of the dry
cleaning machine. Funding for these charges is available in the
Risk Management insurance account.
III. Recommemfatim:
Ao
City Council take the following financial actions:
1. Increase the revenue est~mmte for Insurance Recoveries
(001-020-1234-0862) by $87,691.38;
2. Appropriate $87,691.38 to Jail-Fire Repairs
(001-024-3310-9017); and
Mayor and Members of Council
RE: Jail Fire and Renovation
Page 2
Transfer $18,784.26 from Insurance (001-050-1262-3020) to
3ail-Fire Repairs (001-024-3310-9017).
WRH:LGE:tlw
CC:
Respectfully submitted,
obert Herbert
City Manager
Wilburn C. Dibling, City Attorney
James D. Grisso, Acting Director of Finance
Barry L. Key, Manager of Management and Budget
W. Alvin Hudson, Sheriff
Lauren G. Eib, Risk Management Officer
MARY F. PARKER
City Clerk, CMC/A~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31550-062893 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1993, through June 30, 1994, in the total amount of $260,660.00, based on
estimated quantities. Resolution No. 31550-062893 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno o
po:
Mr. B. L. Driskili, Jr., Regional Sales Manager, Griffin Pipe Products Co.,
Box 740, Lynchburg, Virginia 24505
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Ms. CoPinne B. Gott, Acting Director, Human Development
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #405-468
A & P Water and Sewer Service
Atlantic States Cast Iron Pipe Co.
U. S. Pipe and Foundry Co.
Virginia Water and Waste Supply Co.
Ladies and Gentlemen:
I am attaching copy of Resolution No. 31550-062893 accepting the bid of Griffin Pipe
Products Co., to supply ductile iron water pipe to the City of Roanoke for the period
of July 1, 1993, through June 30, 1994, in the total amount of $260,660.00, based on
estimated quantities. Resolution No. 31550-062893 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 28, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed water pipe.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th~day of June, 1993.
No. 31550-062893.
VIRGINIA,
A RESOLUTION accepting the bid of Griffin Pipe Products Co.,
made to the City for furnishing and delivering ductile iron water
pipe; and rejecting all other bids made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The unit price bid of Griffin Pipe Products Co., made to
the City, offering to supply ductile iron water pipe meeting all of
the City's specifications and requirements therefor, for the total
bid price of $260,660.00, based on estimated quantities, which bid
is on file in the office of the City Clerk is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifications,
the terms of said bidder's proposal and the terms and provisions of
this resolution.
3. Any and all other bids made to the City for the aforesaid
procurement are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
June 28, 1993
'93 JIJtt 22 P3:29
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Ductile
Iron Water Pipe,
Bid Number 93-5-117
I. Background
Bids are received annually on a fiscal year basis,
for supplying to the City estimated quantities of
Ductile Iron Water Pipe. The quantities are
anticipated needs for a period of one (1) year.
Funds are available in various Water Department and
Capital Maintenance accounts to provide for the
purchase of this required material.
Ce
Bid Request with specifications were sent to twelve
(12) vendors shown on the current bid list. A
public advertisement was also published in the
Roanoke Times and Roanoke Tribune.
Bids were received, after due and proper
advertisement, and were publicly opened and read at
2:00 p.m., June 10, 1993, in the Office of the
Manager of General Services.
II.
Current Situation
Five (5) bid responses were received. Bid
tabulation is attached.
B. Ail bids were evaluated in a consistent manner.
The lowest total bid as submitted by Griffin Pipe
Products Co. meets all required specifications.
III. Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Ductile Iron Water Pipe
Bid No. 93-5-117
Page 2
IV.
cc:
Alternatives
A. Accept the lowest responsible total bid, as
submitted by Griffin Pipe Products Co., to ~uppl¥
Ductile Iron Water Pipe for the period July 1, 1993
to June 30, 1994 and reject all other bids.
1. Need - required pipe is necessary to continue
the support of the City's water system,
including new installations and repairs.
2. Compliance with Specifications - the product
to be supplied by Griffin Pipe Products Co.
meets all bid requirements. Prices are firm
for one year.
3. Fund Availability - sufficient funds are
budgeted for the purchase of the water pipe,
in FY '93 -'94 budget.
Reject all bids
1. Need - the need for continued support for the
City's Water systems would not be met.
2. Compliance with Specifications - would not be
a factor in this alternative.
Fund Availability - budgeted funds would not
be expended with this alternative.
VJ
Recommendation
Council concur with Alternative "A" accept the
lowest responsible bid, as submitted by Griffin
Pipe Products Co., to supply Ductile Iron Water
Pipe for the period July 1, 1993 to June 30, 1994.
Reject all other bids
Respect fully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Management & Budget
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 10, 1993
For
Ductile Iron Water Pipe
Bid N,,mher 93--5-117
U.S. Pipe and
Foundry Cu~many
~rif fin Pipe
Products Co.
Atlantic States
Gest Iron Pipe
company
A & P Water & Sewer
Service
Virginia Water and
Waste Supply Co.,
100 L.F. - 3" Pipe,
100 L.F. - 4" Pipe,
1,000 L.F. - 4" Pipe,
100 L.F. - 6" Pipe,
3,000 L.F. - 6" Pipe,
200 L.F. - 8" Pipe,
4,000 L.F. - 8" Pipe,
100 L.F. -10" Pipe,
1,000 L.F. -10" Pipe,
500 L.F. -12" Pipe,
11,000 L.F. -12" Pipe,
100 L.F. -16" Pipe,
2,500 L.F. -16" Pipe,
1,000 L.F. -20" Pipe,
Mechanical Jt. 6.59 ft. 5.39 ft. 5.04 ft. 5.51 ft.
Mechanical Jt. 6.31 ft. 5.77 ft. 6.17 ft. 6.01 ft.
Push-On Joint 5.05 ft. 4.47 ft. 4.92 ft. 4.65 ft.
Mechanical Jt. 6.99 ft. 6.62 ft. 6.83 ft. 6.89 ft.
Push-On Joint 5.19 ft. 4.89 ft. 5.05 ft. 5.09 ft.
Mechanical Jt. 9.59 ft. 9.10 ft. 9.39 ft. 9.47 ft.
Push-On Joint 7.16 ft. 6.72 ft. 6.96 ft. 7.00 ft.
Mechanical Jt. 12.68 ft. 12.06 ft. 12.41 ft. 12.56 ft.
Push-On Joint 9.47 ft. 8.87 ft. 9.20 ft. 9.22 ft.
Mechanical Jt. 16.03 ft. 15.24 ft. 15.68 ft. 15.87 ft.
Push-On Joint 12.11 ft. 11.34 ft. 11.76 ft. 11.81 ft.
Mechanical Jt. 24.49 ft. 23.41 ft. 24.06 ft. 24.38 ft.
Push-On Joint 18.40 ft. 17.35 ft. 17.97 ft. 18.07 ft.
Push-On Joint 24.28 ft. 22.90 ft. 23.69 ft. 23.85 ft.
5.50 ft.
6.01 ft.
4.66 ft.
6.90 ft.
5.09 ft.
9.48 ft.
7.00 ft.
12.56 ft.
9.24 ft.
15.88 ft.
11.81 ft.
24.39 ft.
18.07 ft.
23.85 ft.
Total
277,859.00
* 260,660.00
270,254.00
271,439.00
271,477.00
~ittee:
* Indicates Rec~ndation
D. Darw~.n Boupe
MARY F. PARI~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
June 30, 1993
File #27-405-468
SANDRA H. EAKIN
Deputy City Clerk
Alchem, Inc.
American Cyanamid Company
Cytec Industries
Delta Chemical Cor~poration
General Chemical Corporation
Germany Valley Limestone
Gulbr2ndsen Manufacturing, Inc.
Holland Co., Inc.
Jones Chemicals, Inc.
P. B. & S. Chemical Company, Inc.
Prillaman Chemical Corporation
Rappahannock Wire Co.
Southchem, Inc.
Suffolk Sales and Service Corp.
Van, Waters and Rogers, Inc.
Worth Chemical Corporation
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31551-062893 accepting the bids of Prillaman
Chemical Corporation for supplying standard g~ound alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying Hquid chlorine and sulfur dioxide;
Gulbrandsen Manufacturing, Inc., for supplying aluminum chloride; Rappahannock
Wire Co. for supplying pickle liquor; and Van, Waters and Rogers, Inc., for
supplying sodium hydroxide, said chemicals to be used for water and sewage
treatment for fiscal year 1993-94. Resolution No. 31551-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed chemicals.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31551-062893 accepting the bids of Prillaman
Chemical Corporation for supplying standard ground alum and sodium silico fluoride;
Jones Chemicals, Inc., for supplying liquid chlorine and sulfur dioxide;
Gulbrendsen Manufacturing, Inc., for supplying aivmlnum chloride; Rappahannock
Wire Company for supplying pickle Hquor; and Van, Waters and Rogers, Inc., for
supplying sodium hydroxide, said chemicals to be used for water and sewage
treatment for fiscal year 1993-94. Resolution No. 31551-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eric.
pc-'
Mr. Wilburn C. Dibllng, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Staven L. Walker, Manager, Sewage Treatment Plant
Mr. D. Darwin Roupe, Manager, General Services
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Ms. Sarah E. Fitton, Construction Cost Technician
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31551-062893.
A RESOLUTION accepting bids for water and sewage treatment
chemicals for fiscal year 1993-1994, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described as needed for the period July 1, 1993, to June 30, 1994,
such items being more particularly described in the report of the
City Manager to this Council dated June 28, 1993, and in the City's
specifications and any alternates and in each bidder's proposal,
at the unit purchase prices set out with each
are hereby ACCEPTED,
item:
Item
Number
1
2
Description
Standard Ground Alum
50 lb. bags and
approximately 20 ton
truckload lots
Successful Purchase
Bidder Price
Prillaman
Chemical
Corporation
Liquid Chlorine Jones
125 - 150 lb. cylinders; Chemicals,
45 2,000 lb. cylinders; Inc.
140 - 1 ton cylinders
3 Sodium Silico Fluoride in
50 lb. multi-wall bags, &
in lots of 5,000 lbs. or
10,000 lbs. per shipment
4 Aluminum Chloride -
estimated quantity of
450,000 gallons
5 Sulfur Dioxide
estimated quantity of 140
tons in 1 ton cylinders
Prillaman
Chemical
Corporation
Gulbrandsen
Mfg., Inc.
Jones
Chemicals,
Inc.
$220.00
per ton
$ 23.50
$ 18.9575
$ 18.9575
per cwt
$ 25.80
per cwt
$ .10
per
gallon
$38O.OO
per ton
6
7
Pickle Liquor -
estimated quantity
500,000'gallons
Sodium Hydroxide -
estimated quantity of
24,000 gallons
Rappahannock $.0494
Wire Company per
gallon
Van, Waters & $ .58
Rogers, Inc. per
gallon
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
[:IT'," r' ....
Roanoke, Virginia
June 28, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Water and
Sewage Treatment
Chemicals for
FY '93-'94
I. Background
Funds are desiqnated in FY '93-'94 operating budget
accounts for Water and Sewage Departments for the
purchase of the treatment chemicals identified
herein.
Bid Request with specifications were sent
specifically to twenty-seven (27) firms currently
listed on the City's bid list. A public
advertisement was also published in the Roanoke
Times and Roanoke Tribune.
Bids were received after due and proper
advertisement and were publicly opened and read at
2:00 p.m., on June 10, 1993 in the Office of the
Manager of General Services.
The chemicals being bid are necessary for water and
sewage treatment requirements for the period July
1, 1993 to June 30, 1994.
II.
Current Situation
A. Bid tabulations of those bids received are
attached.
Ail bids were evaluated by representatives of the
following departments:
Utilities and Operations
General Services
Water Department
Sewage Treatment Plant
Chemicals
Page 2
III.
Bid evaluations results are as follows:
Issues
Standard Ground Alum The lowest bid
submitted by Prillaman Chemical Corporation
meets all required specifications. Price is
quoted firm for one (1) year.
Liquid Chlorine - The lowest bid submitted by
Jones Chemicals, Inc. meets all required
specifications. Price quoted is firm for one
(1) year.
Sodium Silico Fluoride - The lowest bid
submitted by Prillaman Chemical Corporation
meets all required specifications. Price is
quoted firm for one (1) year.
Liquid Alum or Aluminum Chloride - The lowest
bid, the alternate bid for Aluminum Chloride
submitted by Gulbrandsen Mfg., Inc. meets all
required specifications. Price is quoted firm
for a period of one (1) year.
Sulfur Dioxide - The lowest bid submitted by
Jones Chemicals, Inc. meets all required
specifications. Price is quoted firm for one
(1) year.
Pickle Liquor The lowest bid
Rappahannock Wire Company meets
specifications. Price is quoted
(1) year.
submitted by
all required
firm for one
Sodium Hydroxide - The lowest bid submitted by
Van, Waters and Rogers, Inc. meets all
required specifications. Price is firm for a
period of one (1) year.
Need
Compliance with Specifications
Fund Availability
Chemicals
Page 3
IV.
Alternatives
Accept the lowest responsible bids for supplying to
the City of Roanoke the annual requirements for
water and sewage treatment chemicals for the period
July 1, 1993 to June 30, 1994 as follows:
Standard Ground Alum - The lowest responsible
bid as submitted by Prillaman Chemical
Corporation, in the amount of $220.00 ton,
price firm for one (1) year.
Liquid Chlorine - The total lowest bid as
submitted by Jones Chemicals, Inc. in the
amount of $23.50 cwt for 150 lb. cylinders and
$18.9575 cwt for 2,000 lb. cylinders, price
firm for one (1) year.
Sodium Silico Fluoride The lowest
responsible bid as submitted by Prillaman
Chemical Corporation, in the amount of $25.80
cwt, price firm for one (1) year.
Aluminum Chloride - The lowest responsible bid
as submitted by Gulbrandsen Mfg., Inc., in the
amount of .10 per qallon, price firm for one
(1) year.
Sulfur Dioxide - The lowest responsible bid,
as submitted by Jones Chemicals, Inc., in the
amount of $380.00 per ton, price firm for one
(1) year.
Pickle Liquor - The lowest responsible bid, as
submitted by Rappahannock Wire Company, in the
amount of $.0494 qallon, price firm for one
(1) year.
Sodium Hydroxide - The lowest responsible bid,
submitted by Van, Water and Rogers, Inc. for
the amount of $.58 qallon, price firm for one
(1) year.
Need - Requested chemicals are necessary
for the proper treatment of water and
sewage.
Chemicals
Page 4
Compliance with specifications - The bids
recommended by this alternative meets all
required specifications.
Fund availability - Sufficient funds are
budgeted in Water and Sewage Funds for FY
'93-'94 to provide for the purchase of
necessary treatment chemicals.
B. Reject all bids
Need The necessary treatment of Water
and Sewage would not be accomplished with
this alternative.
Compliance with specifications would not
be a factor in this alternative.
Fund availability - budgeted funds would
not be expended.
Recommendation
Council concur with Alternative "A" - accept the
lowest responsible bids meeting specifications and
authorize issuance of purchase orders for water and
sewage treatment chemicals for the period July 1,
1993 to June 30, 1994, as follows:
Standard Ground Alum - to Prillaman Chemical
Corporation for $220.00 per ton.
Liquid Chlorine - to Jones Chemicals, Inc. for
$23.50 per cwt for 150 lb. cylinders and
$18.9575 per cwt for 2,000 lb. cylinders.
Sodium Silico Fluoride - to Prillaman Chemical
Corporation, for $25.80 per cwt.
Aluminum Chloride - to Gulbrandsen Mfg., Inc.
for $.10 per qallon.
5. Sulfur Dioxide - to Jones Chemicals, Inc. for
$380.00 per ton.
6. Pickle Liquor - to Rappahannock Wire Company
for $.0494 qallon.
Chemicals
Page 5
cc:
Sodium Hydroxide - to Van, Waters and Rogers,
Inc. for $.58 qallon.
B. Reject all other bids
Respectfully Submitted,
obert Herbert
Manager
City Attorney
Director of Finance
Management & Budget
Bid Tabulation
Bids received and opened in the Offlce of General Services, 2:00 p.m., June 10, 1993
For
Standard Ground Alum
Bld Number 93-5-i09
~ Southchem, . Delta ~ Prillaman ~ P. B. & S. General
Inc. Chemlcal Chemical Chemical Chemical
Corporation Corporation Company, Inc. Corporation
Van, Waters &
Rogers, Inc.
Holland
Company, Inc.
Furnish and deliver,
F.O.B. Carvins Cove Filter
Plant, Holllns, Virginia,
Standard Ground Alum tn 50
lb. bags and approximately
20 ton truckload lots, as
and when requested.
$264.80 ton
$249.00 ton
* $2~0.00 ton
$252.50 ton
$235.00 ton
$300.00 ton
$335.00 ton
Manufacturer Kemire Delta Delta Delta General General Holland
Committee:
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 10, 1993
For
Sodium Silico Fluoride
Bid Number 93-5-112
Southchem, Inc.
Prillaman Chemical
Corporation
P. B. & S. Chemical
Company, Inc.
Jones Chemicals, Inc.
Furnish and deliver, F.O.B.
Carvins Cove Filter Plant
Sodium Siltco Fluoride, in 50
lb. multi-wall bags, and in
lots of 5,000 lbs. or 10,000
lbs., per shipment
$28.79 cwt * $25.80 cwt $43.95 cwt
$31.51 cwt
Manufacturer
Cargill Viaiser Cargill LCI, LTD
Committee:
' - ~ig'SI6ss
D Darwin Roupe ~
* Indicates Recommendation
Furn£sh and deliver, F.O.B. Sewage
Treatment Facility, Liquid Alum
N/B $.4340 gallon $.44444 gallon $.41 gallon N/D
$.4482 gallon
$.347841 gallon
* $.10 gallon N/B N/B $.45 gallon $.737 gallon
N/S
Gulbrandsen Alch~ Delta General Courtney
Courtney
~eneral
Bid Tabulation
Bids received and opened in the office of General Services, 2:00 p.m., June 10, 1993
For
Sulfur Dioxide
Bid Number 93-5-114
Prilla~mn Chemical
Corporation
P. B. & S. Chemical
Company
Jones Chemicals, Inc.
Furnish and deliver, F.O.B.
Sewage Treatment Facility,
Sulfur Dioxide, estimated
quantity 140 tons, in 1 ton
cylinders
$410.00 Ton
+ $750.00 Cylinder
Deposit
$500.00 Ton
$380.00 Ton
$500.00 Ton
Manufacturer
Boliden
Coulton
Boliden
Co~ittee:
Klt B. Kiser
Craig Sluss
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 10, 1993
For
Pickle Liquor
Bid Number 93-5-115
Rappahannock Wire Company
Prillaman Chemical Corporation
Furnish and deliver, F.O.B. Sewage
Treatment Facility, Pickle Liquor,
estimated quantity 500,000 gallons
* $.0494 gallon
Alternate
$.474 gallon
Manufacturer
Rappahannock
Prillaman
Com=~ittee:
Kit B. Ktser
Craig Sluss
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of General Services, 2:00 p.m., June 10, 1993
For
Sodium Hydroxide
Bid N~er 93-5-116
Southchem, Inc.
Worth Chemical
Corporation
Prlllaman P.B. & S.
Chemical Chemical
Corporation Company, Inc.
Van, Waters &
Rogers, Inc.
Jones Chemicals,
Inc.
Furnish and deliver,
F.O.B. Carvins Cove
Filter Plant, sodium
Hydroxide, estimated
24,000 gallons
$.78 gallon
$.696 gallon
$.718 gallon
$.722 gallon
* $.58 gallon
Vulcan PPG Various Olin Van, Waters &
Rogers, Inc.
$1.38 gallon
Olin
Committee:
Kit B. Kiser
* Indicates Recommendation
D. Darwin Roupe
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #68-247-258-293-336-450
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31552-062893 authorizing an agreement with
the Roanoke Valley Convention and Visitor's Bureau, providing for a donation, in
the amount of $500,000.00, for the purpose of promoting tourism and assisting in
marketing the proposed Hotel Roanoke Conference Center, for a term of one year.
Resolution No. 31552-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sand~a H. Eakin
Deputy City Clerk
SHE: sm
Eno.
po:
Ms. Martha Mackey, Executive Director, Roanoke Valley Convention and
Visitor's Bureau, 114 Market Street, S. W., Roanoke, Virginia 24011
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Mr. B~ian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of June, 1993.
No. 31552-062893.
VIRGINIA,
A RESOLUTION authorizing an agreement with the Roanoke Valley
Convention and Visitor's Bureau for the purpose of increasing
tourism in the Roanoke Valley and to assist in marketing the
proposed Hotel Roanoke Conference Center.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized to execute and attest,
respectively, an agreement with the Roanoke Valley Convention and
Visitor's Bureau, for a term of one year, unless sooner terminated
in accordance with the provisions of the agreement, and to provide
for a donation of $500,000 for the promotion of tourism and to
assist in the marketing of the proposed Hotel Roanoke Conference
Center, all as more particularly set forth in the City Manager's
report to this Council dated June 28, 1993.
2. Said agreement shall be
the City Attorney.
in such form as is approved by
ATTEST:
City Clerk.
RECEI¥1 h
CITY "7 '-" ..... ' -
'93 J!IN 24 AP:04
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Council Members:
Subject: Roanoke Valley Convention and Visitors Bureau
A. City Council voted to fund the City's donation to the Roanoke Valley
Convention and Visitors Bureau (RVCVB) for FY 93/94 at $500,000.
B. City Council requests assistance from the RVCVB in marketing and selling the
new Hotel Roanoke Conference Center and desires assurance that the funds
will be used for these purposes.
C. ~ is negotiating an agreement to assure that its donated funds
be used for these purposes.
II. CURRENT SITUATION:
A. RVCVB has submitted for approval, bv the City Manager, a budget setting
forth the anticipated expenditures of City funds involved.
III.
A. E3.1n0Jng for RVCVB.
B. Timing.
IV.
A. City Council authorize the donation of $500.000 to the RVCVB and authorize
the City manager to execute an agreement which provides for a term of one
year with RVCVB for the express purpose of increasing tourism in the
Roanoke Valley and to assist in the marketing and selling the new Hotel
Roanoke Conference Center.
Council Membe~
June 28, 1993
Page 2
Funding is available in the Fiscal Year 1993/94 General Fund budget in
Account Number
Iimillg would allow the City to make its first installment to RVCVB by
the last day of July, 1993 as provided for in the proposed agreement.
Economic Development would continue as the promotion of the
proposed new Hotel Roanoke Conference Center would begin.
Bo
City Council not approve the donation or not authorize the City Manager to
execute an agreement with the RVCVB for the express purpose of marketing
and selling the new Hotel Roanoke Conference Center.
1. ' ' would be jeopardized.
Timing would not allow the City to make its first installment to
RVCVB by the last day of July, 1993 as provided for in the proposed
agreement.
~ would be negatively impacted due to lack of
marketing and promotional activity to support the new Hotel Roanoke
Conference Center.
V. RECOMMENDATION:
City Council authorize the donation $500.000 to the RVCVB and authorize the City
Manager to execute an agreement which provides for a term of one year with RVCVB
for the express purpose of increasing tourism in the Roanoke valley and assisting in
the marketing and selling the new Hotel Roanoke Conference Center.
Respectfully submitted:
erbert
City Manager
WRH/BJW/kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
June 28, 1993
'93 Jgg 24 ? 2'.1 g
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso
Financial Report for May, 1993
Attached are the monthly financial statements for the period ending May
31, 1993. As in prior months, I would like to highlight several General Fund revenue
and expenditure items.
Revenue
April 5 was the due date for the second installment of real estate taxes.
As of May 31, we were within approximately $91,000 of collecting the $35,495,845
adopted revenue estimate. Collections through the month of June should put us right
on target with this major revenue source.
May 31 was the due date for Personal Property taxes. Based on current
collections, this tax should exceed the $14,258,000 budgeted estimate by
approximately $50,000.
May 31 was also the deadline for the second installment of business
license taxes. Based on a review of collections through the middle of June, this
revenue should exceed the adopted estimate of $7,525,000 by approximately
$300,000.
Honorable Mayor and Members of City Council Page 2
June 28, 1993
Sales tax collections are up 4.5% year-to-date compared to last fiscal year.
Collections for the month of May, compared to last May, are down .68%. Year-to-
date collections are short of the estimate by approximately 1% with one month
remaining.
Utility tax collections are still ahead of the estimate, but cigarette and
transient room taxes are not performing up to the estimate. Additionally, bank stock
tax collections are short of the $875,000 estimate by $192,155. The favorable and
unfavorable variances within this group of taxes should essentially offset each other.
Other General Fund revenue collections are on target with the adopted
estimates.
Exoenditures
General Fund expenditures are up 5.52% overall compared to last fiscal
year. The majority of this increase is due to increased salary and fringe benefits.
The Judicial Administration category expenditures are slightly higher than
average due to professional services for children within the Juvenile and Domestic
Relations Court system.
Expenditures for the Public Works and Parks, Recreation and Cultural
categories are up due to equipment purchases and payments to the Fleet Maintenance
Fund for equipment rental.
Community Development expenditures are up due to the encumbrance
of a contract for review of the City's architectural guidelines.
Honorable Mayor and Members of City Council Page 3
June 28, 1993
Debt Service expenditures are down 9.72% due to the net reduction of
principal and interest payments related to refunding of 1985 General Obligation bonds.
The Nondepartmental category is up significantly, but is due only to the
timing of transfers of operating subsidies to other funds. These transfers normally
occur in June of each fiscal year, but were transferred earlier this fiscal year to
provide adequate cash flow for operations for the Nursing Home and Civic Center
funds.
I will provide City Council with a detailed review, including the enterprise
funds, with the June financial statements marking the end of fiscal year 1993. I
would be pleased to answer any questions Council may have.
JDG/pac
Attachment
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
AS OF MAY 31, 1993
General Contingency:
Balance July 1, 1992
Ord.
No. Department
31100 Transfers
31107 Recreation
CMT Human Resources
CMT Municipal Auditing
CMT Human Resources
31256 Director of Utilities
and Operations
CMT Building Inspection
CMT Parks
CMT J & D Relations
Court Clerk
CMT Director of Public Works
31372 Social Services
CMT Treasurer
Purpose
Grant Local Match
Youth Summit
Uniforms for Conservation Corp.
Quality Control Review
Juvenile Curfew
Gas Franchise Study
Housing Needs Assessment
Excess Funds
Storage Fees
Municipal Building Space Study
Foster Care Local Match
Automated Mailing Services
317,779
1,800)
29,914)
4,600)
1,605)
4,000)
16,500)
2,000)
3,080
9O8)
5,O00)
254,000)
299
340
Maintenen;e of Fixed Assets Contingency:
Balance July 1, 1992
200,000
Ord.
No.
CMT
Department
Nondepartmental
Fully Fund Fleet Maintenance
Fleet Rental Budget
200,000)
Supplemental Budgets - Employee Compensation
Ord,
No.
31244
Balance July 1, 1992
Department
Nondepartmental
Pu~os®
Health Insurance
Total Contingency Balance
25,000
25,000)
$ 340
1
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Data for the Period
Jul 1-May 31 Jul 1-May 31
Revenue Source 1991-92 1992-93
General Property Taxes $ 51,161,960 ~ 63,360,166
Other Local Taxes 32,407,679 35,058,649
Permits, Fees, and Licenses 484,968 578,622
Fines and Forfeitures 519,872 582,063
Revenue From Use of Money and
Property 641,736 721,185
Education 27,843,235 30,368,071
Grants-in-Aid Commonwealth 20,846,392 21,945,241
Grants-in-Aid Federal Government 30,592 135,289
Charges for Services 2,613,567 1,864,663
Miscellaneous Revenue 239,649 402,183
Internal Services 1 ~361 ~938 1 ~ 193~496
Total
$138f151;378 $146f20%516
Current Fiscal Year
Revised Percent of
Peroentage Revenue Revenue Estimate
of Change Estimates Received
4.30% $ 63,308,845 100.10%
8.18% 39,883,333 87.90%
19.31% 523,250 110.58%
11.96% 593,000 98.16%
12.38% 827,652 87.14%
9.07% 34,874,503 87.08%
5.27% 25,494,709 86.08%
342.24% 153,332 88.23%
(28.65%) 2,542,042 73.35%
67.89% 322,996 124.52%
{ 12.37%) 11493,581 79.91%
5.83% $ 160¢017f243
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Judicial Administration
Public Safety
Public Works
Health and Welfare
Cultural
Education
Debt Service
Total
Year to Date for the Period
Current Fiscal Year
Jul 1-May 31 Jul 1-May 31 Percentage Unencumbered Revised Budget
1991-92 1992-93 of Change Balance Appropriations Obligated
~ 7,825,506 $ 8,047,063 2.83% $ 905,993 $ 8,953,056 89.88%
3,026,764 3,251,925 7.44% 255,253 3,507,178 92.72%
26,846,679 27,651,128 3.00% 2,211,220 29,862,348 92.60%
17,382,913 18,720,169 7.69% 1,955,912 20,676,081 90.54%
13,214,562 13,367,441 1.16% 1,236,190 14,603,631 91.54%
3,499,753 4,108,545 17.40% 268,181 4,376,726 93.87%
753,020 831,186 10.38% 103,361 934,547 88.94%
59,070,106 63,167,722 6.94% 7,218,086 70,385,808 89.74%
7,922,159 7,152,317 ( 9.72%) 7,152,317 100.00%
1.466,710 2~497.732 70.29% 3.911 ~529 6,409.261 38.97%
$141.008.172 ~148f795r228 5.52% $ 181065¢725 $ 166r860~953
89.17%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 1993
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unaxpended Outstanding Unencumbered
BudQet To Date Balance Encumbrances Balance
$21,097,350 $ 7,517,960 $ 13,579,390 $ 756,677 $ 12,822,713
11,735,656 8,061,116 3,674,540 729,886 2,944,654
352,140 338,632 13,508 4,480 9,028
8,183,760 4,475,226 3,708,534 1,493,215 2,215,319
2,221,561 1,923,173 298,388 81,638 216,750
1,389,028 1,313,689 75,339 13,216 62,123
8,834,104 5,010,812 3,823,292 1,244,401 2,578,891
5.079.229 5.079.229 5,079,229
58.892,828 ~ 28.640.608 ~ $ 4.323.51~3 $ 25,928,707
4
CITY OF ROANOKE
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
General Expenses
Pumping Stations and Tanks
Purification
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Income
Income Before Non-OPerating Expenses
Less: Non-Operating Expenses
Miscellaneous
Total Non-Operating Expenses
Net Income
1993
$ 2,183,907
2,129,430
180,592
16,800
1,163,972
246.445
5,921.146
889,948
1,551,508
338,49O
282,928
3.062.874
2,858,272
650,784
2.207.488
69,917
6,950
1,010
150
78,027
2,285,515
1,576
1,576
$ 2.283.9~
1992
$1,504,453
1,772,060
118,216
15,595
1,219,861
303,884
4,934,069
811,741
1,249,280
359,256
283.294
2,703,571
2,230,498
654.864
1.575.634
115,169
5,075
4,021
124.265
1,699,899
5
WATER FUND
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Vehicular Equipment
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
Expand Carvins Cove Plant
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Falling Creek Plant Rehabilitation Phase I
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Carvins Cove Filter Plant Phase I
Falling Creek Finished Water Res.
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 42,721
274,882
317,161
4,166
1,276
178,676
12,103
1,240,720
9,007
1,424,202
1,084
692,669
43,982
838,232
739,571
26,046
5,846,498
3,399,568
2,446.930
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income (Loss)
Add: Non-Operating Income
Interest on Investments
Miscellaneous
Total Non-Operating Income
Income (Loss) Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1993
4,035,324
779,759
209,400
673,927
73,300
76,926
24,720
5,873.356
1,346,794
3,621,594
4,968,388
9O4,968
880,003
24,965
52,688
14,167
66,855
91,820
1992
3,987,476
564,472
177,662
678,125
49,929
89,376
20.939
5.567.979
1,265,796
3,636,503
4,902,299
665,680
886.652
(220,972)
91,411
97.582
188,993
( 31,979)
31,873 45,900
31.873 45,900
$ 59.947 $I 77,879)
7
SEWAGE TREATMENT FUND
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Vehicular Equipment
Other Equipment
Unidentified Construction
FY86 Projects Design
Roanoke Diesel Engine #6
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Oakland Blvd Sanitary Sewer Replacement
Sewershed I/I Project Design Phase I
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 27,363
17,172
67,762
61,897
821,476
35,938
56,300
34,778
42,760
1,165,446
878,252
$ 287~94
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating Income
Add: Non-Operating Income
Interest on Investments
Interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Total Non-Operating Income
Income Before Non-Operating Expenses
Less: Non-Operating Expenses
Interest Expense
Paying Agent Fees
Interest Expense 1988 Revenue Bond Issue
Total Non-Operating Expenses
Net Income (Loss}
1993
655,272
97,821
2,667,317
193,223
3.613,633
1,182,637
1,408.266
2,590.909
1,022,730
969.189
53.541
163,281
23,619
41,600
I0,613
14,856
3,702
257.671
311,212
71,120
2,326
478,399
551.845
1992
988,35O
97,220
2,354,560
112,237
3,552,367
1,041,710
1,304,478
2,346.188
1,206,179
983,473
222,706
232,810
39,126
62,305
11,815
1,115
347.171
569,877
78,863
2,304
482.863
564.030
$( 240.633) $ 5~847
9
ROANOKE REGIONAL AIRPORT COMMISSION
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Furniture and Equipment
Vehicular Equipment
Other Equipment
Unidentified Construction
Refurbish Buildings
Paint and Repair Buildings
Fire Fighting Vehicle
General Aviation Development
FAR Part 150 Noise Study
Perimeter Road and Electric Projects
Snowblower/AIP 11
Underground Storage Tank
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
24,805
22,688
4,776
27,600
40,178
2,400
206
374,498
150,049
801,223
3,356
27,073
1,478,852
749,022
729.830
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating:
Personal Services
Fringe Benefits
Contractual Services
Internal Services
Utilities and Communications
Other Charges
Rental and Leases
Promotional Expenses:
Personal Services
Fringe Benefits
Contractual Services
Other Charges
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Supplement From General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
{Loss) Before Non-Operating Expenses
1993
397,842
93,195
203,126
1,665
114,948
134.968
945,744
551,643
146,145
116,728
58,606
312,645
157,804
3,243
87,572
6,643
9,617
{ 1.598)
1,449.048
( 5O3,3O4)
328.148
( 831,452)
678,616
10,949
4.823
694.388
137,064)
1992
407,750
96,980
203,548
1,300
115,344
127,678
952,600
413,950
99,733
76,820
454,342
268,531
65,48O
2,831
82,778
6,280
54,586
( 2,241)
1.523.090
( 570,490)
329.576
{ 900.066)
695,821
101,271
797.092
( 102,974)
11
CIVIC CENTER FUND
MAY 31, 1993
(CONTINUED)
Less: Non-Operating Expenses
Miscellaneous
Total Non-Operating Expenses
Net (Loss)
${ 137,064)
17,878
17,878
$(120.85.~2)
12
CIVIC CENTER FUND
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Vehicular Equipment
Other Equipment
Asbestos Abatement
Acoustical Enclosure Removal
Air Conditioning in Coliseum
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
10,513
62,330
233,835
118,800
17.635
443,113
233,835
209,278
NOTE: Some of these projects are continued from prior years with inception to date totals.
13
CITY OF ROANOKE
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Operating Expenses
Total Operating Expenses Before Depreciation
Operating Income Before Depreciation
Less: Depreciation
Operating income
Add: Non-Operating Income
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Non-Operating Income
income Before Non-Operating Expenses
Less: Non-Operating Expenses
Transfer to GRTC Fund
Interest Expense
Total Non-Operating Expenses
Net Income (Loss)
1993
103,726
217,501
168,257
392,510
179,386
53.865
1,115,245
600,503
600.503
514,742
480.510
34.232
719,163
5,081
1,902
726.146
760,378
338,516
721,143
1.059.659
$¢ 299.281)
1992
215,120
173,640
405,881
131,979
53,381
980.001
421,096
421.096
558,905
350.442
208.463
502,598
2,543
1.483
506.624
715,087
338,516
241,706
580.222
$ 134~5
14
CITY OF ROANOKE
NURSING HOME FUND
INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses Before Depreciation
Personal Services
Operating Expenses
Total Operating Expenses Before Depreciation
Operating (Loss) Before Depreciation
Less: Depreciation
Operating (Loss)
Add: Non-Operating Income
Interest on Investments
Operating Supplement
Total Non-Operating Income
Net Income
1993
145,815
233,878
705,886
1.085,579
1,027,184
382,534
1,409,718
324,139)
48,074
372,213)
7,720
405,553
413,273
41,060
15
NURSING HOME FUND
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Total Project Expenditures
Year to Date
Exeenditure$
$ 9.079
$ 9 079
16
CITY OF ROANOKE
HOTEL ROANOKE CONFERENCE CENTER FUND
INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Income
Contribution from Capital Fund
Contribution from Virginia Tech
Interest on Investments
Total Non-Operating Income
Net Income
1993
47,211
47.211
( 47,211)
50,000
50,000
1,121
101.121
$ 53 910
17
CITY OF ROANOKE
INTERNAL SERVICE FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1993
1993
Operating Revenue:
Charges for Services $ 8.159.147
Total Operating Revenue 8.159,147
Less: Operating Expenses Before Depreciation
Personal Services 4,151,254
Operating Expenses 1,897.685
Total Operating Expenses Before Depreciation 6.048.939
Operating Income Before Depreciation 2,110,208
Less: Depreciation 511,175
Operating Income 1.599.033
Add: Non-Operating Income
Interest on investments 102,259
Insurance Recoveries
Total Non-Operating Income 102.269
Net Income ~ 1~701.292
1992
$ 6,626,813
6,626,813
3,933,878
1,796,184
5,730,062
896,751
561,390
335,361
160,713
40,000
200,713
~ 536.074
18
INTERNAL SERVICE FUND
MAY 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Management Services - Furniture and Equipment
Management Services - Other Equipment
City Information Systems - Other Equipment
City Information Systems - Library Automation Equipment
Fleet Management - Furniture and Equipment
Fleet Management - Vehicular Equipment
Fleet Management * Other Equipment
Utility Line Services - Vehicular Equipment
Utility Line Services - Other Equipment
Utility Line Services - Sewershed Study
Total
Year to Date
Expenditures
$ 15,172
106,118
73,611
10,035
4,438
720,679
1,329
101,084
107,665
185,343
$1 325 474
19
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL. STATEMENT OF ACCOUNTABILITY
FORTHE MONTH ENDED MAY 31, 1993
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED MAY 31, 1993.
GENERAL $13,216,129.67 $23,076,656.74 $13,156,376.86 ~t~:; $20,171,782.18
WATER 31,481,523.73 403,558.23 233,993.40
SEWAGE 1,505,006.09 1,100,037.29 944,878.17
AIRPORT 6,281,195.17 257,682.18 226,333. 06
CIVIC CENTER 200,421.19 141,444.32 109,230.,54
INTERNAL SERVICE 4,126,531.79 325,074.36 591,282.55
TRANSPORTATION 189,353.90 83,158.94 90,431.22
CAPITAL 16314 044.09 215~886.12 777,332.05
NURSING HOME 195,161.16 87,623.74 104,338.80
HOTEL & CONVENTION 64,638.32 359.31 218,675.17
DEBT SERVICE 6,622,968.70 526,456.07 0.00
PENSION 2,683.59 466,548.61 732,954.80
FDETC 224,320.78 170,585.89 222,344.02
GRANT PROGRAMS (276,732.14) 701,220.39 944,
PAYROLL (0,176.785.86) 10.290.147.01 10,4~5,836.84
31,535,718.53
1,630,780.43
5,070,710.80
(537,935.37)
3,781,508.48
203,038.44
20,064,809.02
0.00
0.00
7,063,745.32
(6,387.09)
(266,184.80)
(704,373.54)
(6.994.704.04)
TOTAL $73,969,460.18 $37,846,439.20 $28,847,936.20 $81,012,508.36
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 31, 1993
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN SANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPO.~'~J..S:
CERTIFICATES
OF DEPOSIT
CENTRAL FIDELITY SANK
FIRb-q' UNION OF VA
SIGNET BANK
STATE NON-ARBITRAGE PROGRAM (SNAP)
TOTAL
UNITED STATES
SECURITIES
$24,000,000.00
5,000,000.00
37,762,179.17
DATE: JUNE 16, 1993
GORDON E. PETERS, ROANOKE CITY TREASURER
2O
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDING MAY 31, 1993
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1993
$ 5,521,896
4,812,204
2,596,014
342,426
13,272.540
1992
$ 4,893,533
4,945,211
8,775,183
256,739
$18,870.666
Exoense$
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
$ 6,23O,706
576,155
19,939
320,160
13Q,182
7,277,142
$ 5.995.398
$ 5,969,820
443,702
232,602
123,757
6,769,881
$ 12 100 785
21
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF MAY 31, 1993
Assets
Cash
Investments:
(market value -
Due From Other Funds
Other Assets
Total Assets
1993 $156,377,649
1992 $141,829,470)
$(
1993 1992
267,133) $( 103,805)
134,253,501
18,000
126,020,498
445
18,000
Liabilities and Fund Balance
Due to Other Funds
Total LiabiLities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
570,976 $ 547,194
570,976 547,194
127,437,994 113,287,159
5.995,398 12,100,785
133.433.392 125 387 944
134,004,368 $ 125 935 138
22
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-183-217-270
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31553-062893 amending and reordaining certain
sections of the 1992-93 Capital Fund Appropriations, providing for the transfer of
funds to appropriate capital improvement reserve accounts in order to close out
certain completed capital projects. Ordinance No. 31553-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. Kit B. Kiser, Director, Utilities and Operations
Ms. Corinne B. Gott, Acting Director, Human Development
Mr. George C. Snead, Jr., Director, Public Safety
Mr. Barry L. Key, Manager, Office of Management and Budget
1992-93 Capital
emergency.
WHEREAS,
Government of the
exist.
Roanoke
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28~h day of June, 1993.
No. 31553-062893.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1992-93 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Government
Miscellaneous General Government (1-2) ............
Crisis Intervention Center (3) ....................
city Jail - and Floor Pod (4) .....................
Streets and Bridges
Miscellaneous Streets and Bridges (5) .............
Franklin Road Widening (6) ........................
Hershberger Road Extension (7-8) ..................
Fifth Street Bridge Replacement (9-10) ............
Realignment of Thirlane Road NW (11) ..............
Sanitation
Neighborhood Storm Drains PH II 92 (12) ...........
Miscellaneous Storm Drain Projects (13) ...........
Traffic Engineering
Traffic Signals - General (14) ....................
Colonial Avenue/Overland Road Traffic (15) ........
Other Infrastructure
Downtown Improvements Project - Non-Building (16).
Capital Improvement Reserve
Capital Improvement Reserve (17) ..................
Public Improvement Bonds - Series 1992 (18) .......
$ 21,097,350
25,735
618,115
487,233
8,153,846
10,400
158,924
4,853
71,432
1,451,783
2,221,561
27,058
22,942
1,389,028
647,603
62,092
8,834,103
484,991
5,127,664
330,916
4,755,748
1)
Floor Pod
3) Appropriation
from General
Revenue
4) Appropriation
from General
Revenue
5) Franklin Road
Widening
6) Appropriation
from General
Revenue
7) Appropriation
from Bond
Funds
8) Appropriation
from General
Revenue
9) Appropriation
from Bond
Funds
10) Appropriation
from General
Revenue
11) Appropriation
from General
Revenue
12) Appropriation
from General
Revenue
13) Appropriation
from General
Revenue
14) Appropriation
from General
Revenue
15) Appropriation
from General
Revenue
16) Appropriation
from Bond
Funds
17) Streets and
Bridges
18) Streets and
Bridges
Crisis Interven-
tion Center (008-052-9660-9038)
city Jail - 2nd
(008-052-9660-9040)
(008-052-9637-9003)
(008-052-9681-9003)
(008-052-9601-9043
(008-052-9596-9003
(008-052-9600-9001
(008-052-9600-9003
(008-052-9599-9001
008-052-9599-9003
008-052-9630-9003
008-052-9683-9003
008-052-9688-9003
(008-052-9560-9003
(008-052-9586-9003
008-052-9649-9001
(008-052-9575-9181)
(008-052-9700-9181)
2,268
23,467
( 2,268)
(23,467)
10,400
( 10,400)
( 147)
( 41,785)
147
41,785
( 48,434)
( 7,943)
7,943
2,908
( 2,908)
( 1)
48,434
1
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
RECEi' ~[:
I;ITY C!_E? [
JUN 24 11:53
Roanoke, Virginia
June 28, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
Close Out of Accounts
for Completed Capital
Projects
I. Background:
Capital projects of all types have been approved by
Council for construction over the past years. These
projects have included construction in major categories
for buildings, parks, highways, sanitary sewers, and
storm drains.
Funding is established for each project when Council
approves the construction based on the bids for the
various construction costs, as well as extra funding for
possible contingencies.
Completed projects have relatively small amounts of
contingency funds remaining after final bills are paid
because most projects are completed within the
established budgets.
II. Current Situation:
Council authorization to close out projects is needed in
order to clear the completed projects from the current
project listing.
Remaining funds need to be transferred from the completed
projects to capital projects still under construction or
to capital improvement reserve accounts for other future
construction.
Honorable Mayor and city Council Page 2
June 28, 1993
III. Recommendations:
A. Authorize the close out of completed capital projects.
B. Transfer funds into appropriate capital accounts as
included on the accompanying budget ordinance:
JDG:pac
attachment
cc: W. Robert Herbert, city Manager
Charles M. Huffine, City Engineer
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EA~IN
Deputy City Clerk
June 30, 1993
File #24-137
Mr. W. Robert Herbert
City Manager
RoanOke, Virginia
Deer Mr. Herbert:
I am attaching copy of Ordinance No. 31554-062893 readopting and reenacting the
Code of the City of Roanoke (1979), as amended. Ordinance No. 31554-062893was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Enc.
pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court
The Honorable G. O. Clemens, Judge, Circuit Court
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Diane M. Strickiand, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Fred L. Hoback, Jr., Judge, Juvenile and Domestic Relations
District Court
The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court
The Honorable Julian H. Raney, Jr., Judge, General District Court
The Honorable Richard C. Pattisal, Judge, General District Court
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Mr. W. Robert Herbert
June 30, 1993
Page 2
pc.*
Ms. Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Mr. Ronald Albright, Clerk, General District Court
Mr. Bobby D. Casey, Office of the Magistrate
Ms. Clayne M. Calhoun, Law Librarian
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. William F. Clark, Director, Public Works
Ms. Col-inne B. Gott, Acting Director, Human Development
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. George C. Snead, Jr., Director, Public Safety
Mr. M. David Hooper, Police Chief
Mr. Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Mr. Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 2235, Tallabassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31554-062893.
AN ORDINANCE to readopt and reenact the Code of the City of
Roanoke (1979), as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this
Council adopted and enacted a new code for the City of Roanoke
entitled the Code of the City of Roanoke (1979) (hereinafter
sometimes referred to as the "City Code");
WHEREAS, said Code, as amended, contains certain provisions
which incorporate by reference portions of the Code of Virginia
(1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code
sections which are incorporated by reference in the City Code have
been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which
are set forth in the Acts of Assembly and supplements and
replacement volumes of the State Code; and
WHEREAS, it is the desire of this
provisions of the City Code which adopt by
provisions shall be fully consistent with
Council that those
reference State Code
enactments of the most
recent Session of the General Assembly;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, a
copy of which is on file in the City Clerk's Office, consisting of
Chapters 1 through 36, each inclusive, is hereby readopted and
reenacted. Such Code amendments heretofore and hereafter adopted
shall continue to be known as the Code of the City of Roanoke
(1979), as amended.
2. With respect to sections or provisions of the State Code
incorporated by reference in the City Code, Council recognizes any
amendments made to such sections or provisions of the State Code by
the most recent Session of the General Assembly and hereby
expresses the intent and ordains that such amendments to sections
or provisions of the State Code incorporated by reference in the
City Code shall be included in the City Code verbatim as enacted by
the most recent Session of the General Assembly.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
WILBURN C, DISLING,JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-981-2431
TELECOPIER: 703-981-2940
June 28, 1993
RECEi',~n
CITY '~' ~": "~:'r
'93 JUN 24
WILLIAM X PARSONS
STEVEN J, TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mrs. Bowles and Gentlemen:
Since 1982, City Council has reenacted and recodified the City
Code on an annual basis in order to properly incorporate in the
Code amendments made by the General Assembly at the previous
Session to State statutes that are incorporated by reference in the
City Code. This procedure ensures that the ordinances codified in
our Code incorporate the current provisions of State law.
Incorporation by reference is frequently utilized in local
codes to preclude having to set out lengthy provisions of State
statutes in their entirety. In addition, the technique ensures
that local ordinances are always consistent with the State law as
is generally required.
The procedure whereby a local governing body incorporates
State statutes by reference after action of the General Assembly
has been approved by the Attorney General. See Report of the
Attorney General (1981-1982) at 272. I recommend that Council
adopt the attached ordinance to readopt and reenact the Code of the
City of Roanoke (1979). If the attached ordinance is not adopted,
City Code sections incorporating provisions of the State Code
amended at the last Session of the General Assembly may be
impermissibly inconsistent which could result in the dismissal of
criminal prosecutions under such City Code sections.
With kindest personal regards, I am
Wilburn C. Dibling,
WCD:f City Attorney
Attachment
cc: W. Robert Herbert, City Manager
George C. Snead, Director, Public Safety
Donald S. Caldwell, Commonwealth's Attorney
M. David Hooper, Chief of Police
Mary F. Parker, City Clerk
Sincerely yours,
Jro
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31556-062893 accepting the bid of H. Hamner
Gay and Co., Inc., in the amount of $2,334,535.00, for construction of that portion
of the 13.5 mile waterline from Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract C-2. Ordinance No. 31556-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. Alien M. Hamblen, President, H. Hammer Gay & Co., Inc., P. O. Box
11908, Lynchburg, Virginia 24506
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
MARY F. PAgKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011
Telephone: (703) 981-2,541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Aaron J. Conner General Contractor, Inc.
E. C. Pace Co., Inc.
Ramey, Inc.
Yates Construction Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31556-062893 accepting the bid of H. Hamner
Gay and Co., Inc., in the amount of $2,334,535.00, for construction of that portion
of the 13.5 mile waterline from Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract C-2. Ordinance No. 31556-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of June, 1993.
No. 31556-062893.
VIRGINIA,
AN ORDINANCE accepting the bid of H. Hamner Gay & Company,
Inc., for construction of that portion of the 13.5 mile waterline
from Carvins Cove Filter Plant to Crystal Springs Pump Station
referred to as Contract C-2, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of H. Hamner Gay & Company, Inc., in the total
amount of $2,334,535.00, for construction of that portion of the
13.5 mile waterline from Carvins Cove Filter Plant to Crystal
Springs Pump Station referred to as Contract C-2, as more
particularly set forth in the June 28, 1993, report of the City
Manager to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be in full
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~rlia 2~11
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-27-405-468
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31555-062893 amending and reordaining certain
sections of the 1992-93 Water Fund Appropriations, providing for the transfer of
$2,567,989.00, in connection with award of a contract to H. Hamner Gay and
Company, Inc., for construction of Cavvins Cove Filter Plant Improvements, Phase
II, Contract C-2. Ordinance No. 31555-062893 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc-'
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, P~oject Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28~h day of June, 1993.
No. 31555-062893.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Outlay $31,272,272
Water Plant Expansion Bonds - 92 (1) .................. 9,909,795
Carvins Cove Phase II, Contract C-2 (2) ............... 2,567,989
1) Appropriations
from Bond Funds (002-056-8366-9189) $(
2) Appropriations
from Bond Funds (002-056-8372-9001)
2,567,989)
2,567,989
BE IT FURTHE~ ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE II
AWARD OF CONSTRUCTION CONTRACT FOR CONTRACT C-2
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
~ Robert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Manager, General Services
City Engineer
Manager, Building Maintenance
Assistant to City Manager for Community Relations
Construction Cost Technician
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-2
I. Background:
ae
Construction plans for the proposed project were
developed by Dewberry & Davis as part of the
overall 13.5 mile waterline design from Carvins
Cove Filter Plant to the Crystal Springs Pump
Station.
Be
Contract C-2 was advertised on March 28~ 1993.
This project consists of a 24 inch waterline from
the Sewage Treatment Plant to the Crystal Springs
Pump Station. Also included in this project is a
pump station and water tank for Mount Pleasant and
a water tank on Mill Mountain property below the
Flshburn Parkway on the Garden City side of the
mountain.
II.
Current Situation:
A. Bids for Contract C-2 were received on April 26~
1993 from the following contractors:
H. Hamner Gay & Company,
Inc.
I. $2,379~035.00
II. $2,334,535.00
III. $2,361~035.00
Aaron J. Conner~ General
Contractor~ Inc.
I. $2~556~020.20
II. $2~536,682.20
III. $2t532,914.20
3. E.C. Pace Company~ Inc.
I. $2~681~695.00
II. $2,681,695.00
III. $2~681~695.00
Yates Construction Co.~
Inc.
I. $3~108,880.20
II. $3,074,880.20
III. $3,058,880.20
Honorable Mayor and Members of City Council
Page 2
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-2
June 28, 1993
5. Ramey~ Inc.
I. $3~535~000.00
II. $3~511~000.00
III. $3,500~000.00
* Option I: Steel Tank at Mill Mountain
Option II: Pre-stressed Concrete Tank at Mill Mountain
Option III: Glass lined Steel Tank at Mill Mountain
Be
Staff has determined that H. Hamner Gay & Company~
Inc. is the lowest responsible bidder and that
Option II utilizing a pre-stressed concrete water
tank at Mill Mountain is the best, least expensive
option.
III. Issues:
A. Cost
B. Funding
C. Timinq
IV.
Alternatives:
Award a unit price contract with H. Hamner Gay &
Company, Inc. for $2,334,535.00 with a ten (10)
percent contingency of $233~453.50 for a total
contract amount of ~2~567~988.50.
1. Cost for this contract is $832~011.50 below
the engineer's estimate of $3~400t000.00.
Funding is available in Account No.
002-056-8366, entitled Water Fund - Water
Plant Expansion Bonds 92.
Timinq for the construction of the 13.5 mile
waterline projects area is becoming critical.
The filter plant at Carvins Cove is currently
under construction and the waterlines need to
be in place when the new plant facilities are
activated.
Honorable Mayor and Members of City Council
Page 3
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-2
June 28, 1993
Do not award a unit price contract with H. Hamner
Gay & Company, Inc. for $2t334t535.00.
Cost for this portion would be predicated on a
future re-bid of this project.
Fundinq remains available in Account No.
002-056-8366 entitled Water Fund - Water Plant
Expansion Bonds 92.
Timinq for the construction of the 13.5 mile
waterline projects will be even more critical
if portions of these projects are delayed for
rebidding.
Recommendation:
Authorize the City Manaqer to execute a Unit Price
Contract with H. Hamner Gay & Company, Inc. for
$2,334,535.00 with a contingency of $233,453.50 in a form
approved by the City Attorney, and authorize the Director
of Finance to transfer $2t567,988.50 from Account No.
002-056-8366 to a new account entitled Carvins Cove Phase
II, Contract C-2.
Respectfully Submitted,
William White, Sr., Chairman,
Bid Committee
~ Director
Utilities and Operations
JP/kp
M. Craig/~fusF, Manager
Water D~artment
Honorable Mayor and Members of City Council
Page 4
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-2
June 28, 1993
cc:
City Manager
City Attorney
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Project Manager
TABULATION OF BIDS
CARVINS COVE FILTER pLANT IMPROVEMENTS
pHASE II
ROANOKE, VIRGINIA
CONTRACT C-2
Bids opened before City Council on Monday, April 26, 1993 at 2:00 p.m.
BIDDER
H. Hamner Gay & Co., Inc.
Aaron J. Conner, General
Contractor, Inc. ~
E. C. Pace Co., Inc._____
Yates Construction Co.,
Inc~. ~
Ramey, Inc.
OPTION I
$2,379,035.00
$2,556,020.20
$2,681,695.00
$3,108,880.20
OPTION II
$2,334,535.00
$2,536,682.20
$2,681,695.00
$3,074,880.20
OPTION III
$2,361,035.00
$2,532,914.20
$2,681,695.00
$3,058,880.20
$3,511,000.00 $3,500,000.00
Estimated Cost: $3,400,000.00
William White, Sr., Chal~m
' M./alg Sluss
Office of City Engineer
Roanoke, Virginia
April 26, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31558-062893 accepting the bid of E. C. Pace
Co., Inc., in the amount of $1,485,976.80, for construction of that portion of the
13.5 mile waterline from Carvins Cove Filter Plant to Crystal Springs Pump Station
referred to as Contract C-i. Ordinance No. 31558-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE:sm
Enc.
pc:
Mr. E. C. Pace, III, President, E. C. Pace Co., Inc., P. O. Box 12685,
Roanoke, Virginia 24027
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Direetor, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Mr. Aaron J. Conner
Vice-President
Aaron J. Conner General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Mr. Wayne A. Dixon
President
Dixon Contracting, Inc.
P. O. Box 108
Fincastle, Virginia 24090
Gentlemen:
I am enclosing copy of Ordinance No. 31558-062893 accepting the bid of E. C. Pace
Co., Inc., in the amount of $1,485,976.80, for construction of that portion of the
13.5 mile waterline from Carvins Cove Filter Plant to Crystal Springs Pump Station
referred to as Contract C-1. Ordinance No. 31558-062893 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
EII~.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31558-062893.
AN ORDINANCE accepting the bid of E. C. Pace Company, Inc.,
for construction of that portion of the 13.5 mile waterline from
Carvins Cove Filter Plant to Crystal Springs Pump Station referred
to as Contract C-l, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
The bid of E. C. Pace Company, Inc., in the total amount
of $1,485,976.80, for construction of that portion of the 13.5 mile
waterline from Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract C-l, as more particularly set forth
in the June 28, 1993, report of the City Manager to this Council,
such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be in full
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-27-405-468
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31557-062893 amending and reordainlng certain
sections of the 1992-93 Water Fund Appropriations, providing for the transfer of
$1,634,575.00, in connection with award of a contract to E. C. Pace Co., Inc., for
construction of Carvins Cove Filter Plant Improvements, Phase II, Contract C-1.
Ordinance No. 31557-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eric.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF RO/%NOKB, VIRGINIA
The 28th day of June, 1993.
No. 31557-062893.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1992-93 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
APpropriations
Capital Outlay $31,272,272
Water Plant Expansion Bonds - 92 (1) .................. 10,843,209
Carvins Cove Phase II, Contract C-1 (2) ............... 1,634,575
1) Appropriations
from Bond Funds
2) Appropriations
from Bond Funds
(002-056-8366-9189)
(002-056-8371-9001)
$( 1,634,575)
1,634,575
BE IT FURTHER ORDAINED that, an emergency existing, this
ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE II
AWARD OF CONSTRUCTION CONTRACT FOR CONTRACT C-1
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
W~lRobert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Manager, General Services
City Engineer
Manager, Building Maintenance
Assistant to City Manager for Community Relations
Construction Cost Technician
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-1
I. Background:
Construction plans for the proposed project were
developed by Dewberry & Davis as part of the
overall 13.5 mile waterline design from Carvins
Cove Filter Plant to the Crystal Springs Pump
Station.
Contract C-1 was advertised on April 11~ 199~.
This project consists of a 24 inch waterline from
the intersection of Hollins Road and Orange Avenue,
following 13th Street to the Sewage Treatment Plant
adjacent to the Roanoke River.
II.
Current Situation:
A. Bids for Contract C-1 were received on May 10~
Staff has determined that E. C. Pace Compan¥~
lowest responsible bidder.
from the following contractors:
1. E.C. Pace Company~ Inc.
2. Yates Construction Co.~ Inc.
3. Aaron J. Conner~ General
Contractor~ Inc.
4. Dixon Contracting~ Inc.
Inc
1993
$1~485~976.80
$1~505~406.78
$1~916~185.89
$1~992~340.00
is the
III. Issues:
A. Cost
B. Funding
C. Timing
Honorable Mayor and Members of City Council
Page 2
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-1
June 28, 1993
IV.
Alternatives:
A. Award a unit price contract with E. C. Pace
Company, Inc. for $1,485,976.80 with a ten (10)
percent contingency of $148,597.68 for a total
contract amount of $1~634~574.48.
Cost for this contract is $365~425.52 below
the engineer's estimate of $2,000,000.00.
Fundinq is available in Account No.
002-056-8366, entitled Water Fund - Water
Plant Expansion Bonds 92.
Timinq for the construction of the 13.5 mile
waterline projects area is becoming critical.
The filter plant at Carvins Cove is currently
under construction and the waterlines need to
be in place when the new plant facilities are
activated.
Do not award a unit price contract with E. C. Pace
Company, Inc. for $1~485~976.80.
Cost for this portion would be predicated on a
future re-bid of this project.
Fundinq remains available in Account No.
002-056-8366 entitled Water Fund - Water Plant
Expansion Bonds 92.
Timinq for the construction of the 13.5 mile
waterline projects will be even more critical
if portions of these projects are delayed for
rebidding.
Recommendation:
Authorize the City Manaqer to execute a Unit Pric~
Contract with E. C. Pace Company, Inc. for $1~485~976.80
with a contingency of $148~597.68 in a form approved by
the City Attorney, and authorize the Director of Finance
to transfer $1,634,574.48 from Account No. 002-056-8366
Honorable Mayor and Members of City Council
Page 3
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract C-1
June 28, 1993
to a new account entitled Carvins Cove Phase II,
Contract C-1.
Respectfully Submitted~
W itc, Sr.~ Chairman
Bid Committee
Kit B. Klser, Director
Utilities and Operations
M. Crai~Iuss, Manager
Water ~partment
JP/kp
CC:
City Manager
City Attorney
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Project Manager
TABULATION OF BIDS
CARVINS COVE FILTER PLANT IMPROVEMENTS
PHASE II
ROANOKE, VIRGINIA
CONTRACT C-1
Bids opened before City Council on Monday, May 10, 1993 at
7:00 p.m.
BIDDER I LUMP SUM
E. C. Pace Company, Inc. $1,485,976.80
Yates Construction Co., Inc. $1,505,406.78
Aaron J. Conner, General Contractor, Inc. $1,916,185.89
Dixon Contracting, Inc. $1,992,340.00
Estimated Cost: $2,000,000.00
William White, Sr., C~airman
Kit B. Kiser
P M.~aig Sluss
Office of City Engineer
Roanoke, Virginia
May 10, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31560-062893 accepting the bid of Aaron J.
Conner General Contractor, Inc., in the amount of $2,473,685.40, for construction
of that portion of the 13.5 mile waterline from Carvins Cove Filter Plant to Crystal
Springs Pump Station referred to as Contract B-2. Ordinance No. 31560-062893 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 28, 1993.
Sincerely,
Sandra H. Eak/n
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. Aaron J. Conner, Vice-President, Aaron J. Conner General Contractor,
Inc., P. O. Box 6068, Roanoke, Virginia 24017
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #27-405-468
G. L. Howard, Inc.
Ramey, Inc.
Yates Construction Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31560-062893 accepting the bid of Aaron J.
Conner General Contractor, Inc., in the amount of $2,473,685.40, for construction
of that portion of the 13.5 mile waterline from Carvins Cove Filter Plant to Crystal
Springs Pump Station referred to as Contract B-2. Ordinance No. 31560-062893 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
June 28, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Sandra H. F, ekln
Deputy City Clerk
SHE: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31560-062893.
AN ORDINANCE accepting the bid of Aaron J. Conner, General
Contractor, Inc., for construction of that portion of the 13.5 mile
waterline from Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract B-2, upon certain terms and
conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
The bid of Aaron J. Conner, General Contractor, Inc., in
the total amount of $2,473,685.40, for construction of that portion
of the 13.5 mile waterline from Carvins Cove Filter Plant to
Crystal Springs Pump Station referred to as Contract B-2, as more
particularly set forth in the June 28, 1993, report of the City
Manager to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AA~E
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #90-27-405-468
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31559-062893 amending and reordaining certain
sections of the 1992-93 Water Fund Appropriations, providing for the transfer of
$2,721,054.00, in connection with award of a contract to Aaron J. Conner, General
Contractor, Inc., for construction of Carvins Cove Filter Plant Improvements, Phase
II, Contract B-2. Ordinance No. 31559-062893 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director, Public Works
Mr. Charles M. Huffine, City Engineer
Mr. John A. Peters, III, Project Manager
Ms. Sarah E. Fitton, Construction Cost Technician
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. M. Craig Sluss, Manager, Water Department
Mr. Barry L. Key, Manager, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE; VIRGINIA
The 2~th day of June, 1993.
No. 31559-062893.
AN ORDINANCE to amend and reordain certain sections of the
1992-93 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1999-93 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Outlay
Water Plant Expansion - Bonds 92 (1) .............
Carvins Cove Phase II, Contract B-2 (2) ..........
$ 31,272,272
1) Appropriation
from Bond
Funds
2) Appropriation
from Bond
Funds
(002-056-8366-9189)
(002-056-8370-9001)
$(2,721,054)
$ 2,721,054
9,756,730
2,721,054
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE FILTER PLANT IMPROVEMENTS, PHASE II
AWARD OF CONSTRUCTION CONTRACT FOR CONTRACT B-2
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
bert Herbert
Ci%~y Manager
WRH/LBC/fm
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Human Resources
Manager, General Services
City Engineer
Manager, Building Maintenance
Assistant to City Manager for Community Relations
Construction Cost Technician
Roanoke, Virginia
June 28, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract B-2
I. Backqround:
A. Construction plans for the proposed project were
developed by Dewberry & Davis as part of the
overall 13.5 mile waterline design from Carvins
Cove Filter Plant to the Crystal Springs Pump
Station.
Contract B-2 was advertised on April 25t 1993. This
project consists of a 24 inch waterline from Orange
Avenue along Hollins Road to the Utility Lines
Office. In addition, this project includes a major
interconnect from Williamson Road along Orange
Avenue to an existing line on the west side of
1-581.
II.
Current Situation:
Bids for Contract B-2 were received on May 24~ 1993
from the following contractors:
1. Aaron J. Conner~ General
Contractor~ Inc.
2. G.L. Howard~ Inc.
3. Ramey~ Inc.
4. Yates Construction Co.t Inc.
Staff has determined that Aaron J.
$2~473~685.40
$2~822~392.00
$2~782~834.00
$3~080~066.00
Conner~ Genera]
Contractor~ Inc. is the lowest responsible bidder.
Honorable Mayor and Members of City Council
Page 2
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract B-2
June 28, 1993
III. Issues:
A. Cost
B. Funding
C. Timing
IV.
Alternatives:
Award a unit price contract with Aaron J. Conner,
General Contractor, Inc. for $2~473t685.40 with a
ten (10) percent contingency of $247t368.54 for a
total contract amount of $2,721,053.94.
1. Cost for this contract is $278~946.06 below
the engineer's estimate of $3,000,000.00.
Fundinq is available in Account No.
002-056-8366, entitled Water Fund - Water
Plant Expansion Bonds 92.
Timing for the construction of the 13.5 mile
waterline projects area is becoming critical.
The filter plant at Carvins Cove is currently
under construction and the waterlines need to
be in place when the new plant facilities are
activated.
Do not award a unit price contract with Aaron J.
Conner, General Contractor, Inc.for $2~473~685.40.
Cost for this portion would be predicated on a
future re-bid of this project.
Funding remains available in Account No.
002-056-8366 entitled Water Fund - Water Plant
Expansion Bonds 92.
Timing for the construction of the 13.5 mile
waterline projects will be even more critical
if portions of these projects are delayed for
rebidding.
Honorable Mayor and Members of City Council
Page 3
Carvins Cove Filter Plant Improvements, Phase II
Award of Construction Contract for Contract B-2
June 28, 1993
Recommendation:
Authorize the City Manager to execute a Unit Price
Contract with Aaron J. Conner, General Contractor, Inc.
for $2t473,685.40 with a contingency of $247,368.54 in a
form approved by the City Attorney, and authorize the
Director of Finance to transfer $2t721~053.94 from
Account No. 002-056-8366 to a new account entitled
Carvins Cove Phase II, Contract B-2.
Respectfully Submitted,
William White, Sr., Cb~irman,
Bid Committee
t~B.' Ki~% ~e'ctor
Utilities and Operations
M."Crai~//~lus~, Manager
Water ~partment
JP/kp
cc:
City Manager
City Attorney
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Project Manager
TABULATION OF BIDS
CARVINS COVE FILTER PLANT IMPROVEMENTS
PHASE II
ROANOKE, VIRGINIA
CONTRACT B-2
Bids opened before City Council on Monday, May 24, 1993 at
2:00 p.m.
BIDDER I LUMP SUM
Aaron J. Conner, General Contractor, Inc. $2,473,685.40
G. L. Howard, Inc. $2,822,392.00
Ramey, Inc. $2,782,834.00
Yates Construction Co., Inc. $3,080,066.00
Estimated Cost: $3,000,000.00
M. C~g Sluss
Office of City Engineer
Roanoke, Virginia
May 24, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #110-318-145
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31562-062893 concurring in ~ecommendations
of the Citizens' Services Committee for allocation of City funds to var/ous nonprofit
agencies for fiscal year 1993-94, in the amount of $279,685.00; and further
authorizing you to negotiate a contract for up to $22,600.00 with the Salvation Army
for p~ovision of services to City citizens under the Homeless Housing Program and/or
Abused Women's Shelter. Resolution No. 31562-062893 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandva H. Eakin
Deputy City Clerk
SHE:sm
Enc.
pc:
Mr. Dan L. Delaney, Commanding Officer, The Salvation Army, 724 Dale
Avenue, S. E., Roanoke, Virginia 24013
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Acting Director of Finance
Mr. James D. Ritchie, Chairperson, Citizens' Services Committee
Ms. Donna S. Norvelle, Human Resources Coordinator
Mr. Barry L. Key, Manager, Office of Management and Budget
MARY F, PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July9, 1993
File #318
Ms. Kathy Stockburger
Executive Director
Conflict Resolution Center, Inc.
P. O. Box 1185
Roanoke, Virginia 24006
Dear Ms. Stockburger:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as mo~e particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Conflict Resolution Center, Inc., in the amount of $2,500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
po:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. John Pendarvis, Director
Family Service of Roanoke Vailey
P. O. Box 6600
Roanoke, Virginia 24017
Dear Mr. Pendarvis:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Family Service of Roanoke Valley, in the amount of $35,500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eric.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. ~AKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Raleigh Campbell
Information and Referral
P. O. Box 598
Roanoke, Virginia 24004
Dear Mr. Campbell:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Information and Referral, in the amount of $5,500.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
F. nc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Susan Williams
League of Older Americans
P. O. Box 14205
Roanoke, Virginia 24038
Dear Ms. Williams:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to League of Older Americans, in the amount of $24,000.00, p~oviding that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chair~person,
Citizens' Services Committee
MARY F, PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Judy Mitchell
Director of Marketing and Development
Mill Mountain Theatre
One Market Square
Roanoke, Virginia 24011
Dear Ms. Mitchell:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Mill Mountain Theatre, in the amount of $1,000.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Fay Painter
National Multiple Sclerosis Society,
Blue Ridge Chapter
P. O. Box 6808
Charlottesville, Virginia 22906
Dear Ms. Painter:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to National Multiple Sclerosis Society, Blue Ridge Chapter, in the amount of
$1,000.00, providing that objectives, activities, and other reassurances have been
submitted and accepted. Resolution No. 31562-062893 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr~ James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Harriet Lewis
Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Lewis:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Northwest Child Development Center, in the amount of $12,500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 21011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Richard Dickson
ARC Roanoke, Inc.
P. O. Box 6157
Roanoke, Virginia 24017
Dear Mr. Dickson:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to ARC Roanoke, Inc., in the amount of $29,300.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr. James D. Orisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Betty Burris
Adult Care Center
2707 Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Ms. Burris:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Adult Care Center, in the amount of $4,200.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/~E
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roznoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Terri L. Cornwell
Executive Director
Arts Council of Roanoke Valley
20 E. Church Avenue
Roanoke, Virginia 24011
Dear Ms. Cornwell:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Arts Council of Roanoke Valley, in the amount of $2,500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PABI~F~I~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK~
Deputy City Clerk
July 9, 1993
File #318
Ms. Gaff Burruss
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Ms. Burruss:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to ~elease funds
to Bethany Hall, in the amount of $5,000.00, providing that objectives, activities,
and other reassurances have been submitted and accepted. Resolution No. 31562-
062893 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eric.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
July 9, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #318
Mr. Chet E. Hart
Executive Director
Big Brothers/Big Sisters
of Roanoke Valley
l12-A West Kirk Avenue
Roanoke, Virginia 24011
Dear Mr. Hart:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Big Brethere/Big Sisters of Roanoke Valley, in the amount of $4,300.00, p~oviding
that objectives, activities, and other reassurances have been submitted and
accepted. Resolution No. 31562-062893 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Estelle K. Nichols
Bradley Free Clinic of
Roanoke Valley, Inc.
1240 Third Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Nichols:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Bradley Free Clinic of Roanoke Valley, Inc., in the amount of $17,800.00,
providing that objectives, activities, and other reassurances have been submitted
and accepted. Resolution No. 31562-062893 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PAI~KF~R
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Kathy J. Jarrell
Child Abuse Prevention Council
of Roanoke Valley
325 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Jarrell:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Child Abuse Prevention Council of Roanoke Valley, in the amount of $2,500.00,
providing that objectives, activities, and other reassurances have been submitted
and accepted. Resolution No. 31562-062893 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE: sm
Enc.
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I
Telephone: (703) 981-2541
SA~DRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Kathleen Ross
Community Organization for Research
and Development, Inc.
410 First Street, N. W.
Roanoke, Virginia 24016
Dear Ms. Ross:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Community Organization for Research and Development, Inc., in the amount of
$1,850.00, providing that objectives, activities, and other reassurances have been
submitted and accepted. Resolution No. 31562-062893 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc.'
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F~ PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, V/rginia 24011
Telephone: (703) 98 I-2~41
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Joseph Gaither
Inner City Athletic Association
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24011
Dear Mr. Gaither:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Inner City Athletic Association, in the amount of $1,800.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
pe:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Julie Hollingsworth
Roanoke Area Ministries
824 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hollingsworth:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Roanoke Area Ministries, in the amount of $26,700.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/A~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chttreh Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Dr. H. Preston Boggess, Chairperson
Roanoke City Health Department (CHIP)
402 Luck Avenue, S. W.
Roanoke, Virginia 24016
Dear Dr. Boggess:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Roanoke City Health Department (CHIP), in the amount of $5,200.00, providing
that objectives, activities, and other reassurances have been submitted and
accepted. Resolution No. 31562-062893 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairpsrson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia .2,4011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Dr. Ruth A. Appelhof
Executive Director
Roanoke Museum of Fine Arts
One Market Square
Roanoke, Virginia 24011
Dear Dr. Appelhof:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizenst Services Committee and the Director of Human Development to release funds
to Roanoke Museum of Fine Arts, in the amount of $500.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
I~RY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Margarite Fourcroy
Roanoke Symphony Society
P. O. Box 2433
Roanoke, Virginia 24010
Dear Ms. Foureroy:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Roanoke Symphony Society, in the amount of $4,000.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Eno.
pc:
Mr. James D. Orisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
~RY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Richard Hawkins
Roanoke Valley Speech and
Hearing Center
2030 Colonial Avenue, S.
Roanoke, Virginia 24015
Dear Mr. Hawkins:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Roanoke Valley Speech and Hearing Center, in the amount of $2,200.00, providing
that objectives, activities, and other reassurances have been submitted and
accepted. Resolution No. 31562-062893 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Rodney Byrd
Tinker Mountain Industries
P. O. Box 458
Troutville, Virginia 24175
Dear Mr. Byrd:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Tinker Mountain Industries, in the amount of $18,000.00, providing that
objectives, activities, and other reassurances have been submitted and accepted.
Resolution No. 31562-062893 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Ene.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAIH~
Deputy City Clerk
July 9, 1993
File #318
Mr. Stuart Israel
TRUST
360 Washington Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Israel:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to TRUST, in the amount of $7,400.00, providing that objectives, activities, and
other reassurances have been submitted and accepted. Resolution No. 31562-062893
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Curtis Andrews
Unified Human Transportation
Systems
306 Sixth Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Andrews:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Unified Human Transportation Systems, in the amount of $22,000.00, providing
that objectives, activities, and other reassurances have been submitted and
accepted. Resolution No. 31562-062893 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Enc.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Ms. Katheryn Hale
West End Center
P. O. Box 4562
Roanoke, Virginia 24015
Dear Ms. Hale:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to West End Center, in the amount of $4,183.00, providing that objectives,
activities, and other reassurances have been submitted and accepted. Resolution
No. 31562-062893 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, June 28, 1993.
Sincerely,
Sandre H. Eakin
Deputy City Clerk
SHE: sm
Eno.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #318
Mr. Garry Lautenschlager
Western Virginia Emergency
Medical Services Council
P. O. Box 926
Salem, Virginia 24153
Dear Mr. Lautenschlager:
I am enclosing copy of Resolution No. 31562-062893 concurring in recommendations
of the Citizens' Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1993-94 as more particularly set forth in a report of the
Committee under date of June 28, 1993; and further authorizing the Chairman of the
Citizens' Services Committee and the Director of Human Development to release funds
to Western Virginia Emergency Medical Services Council, in the amount of $ 7,652.00,
providing that objectives, activities, and other reassurances have been submitted
and accepted. Resolution No. 31562-062893 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
Ene.
pc:
Mr. James D. Grisso, Acting Director of Finance
Mr. Glenn D. Radcliffe, Director, Human Development and Chairperson,
Citizens' Services Committee
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of June, 1993.
No. 31562-062893.
A RESOLUTION concurring in the recommendations of the
Citizens' Services Committee for allocation of City funds to
various nonprofit agencies.
WHEREAS, the Fiscal Year 1993-94 budget approved by City
Council for the Citizens' Services Committee provides for funding
in the amount of $279,685.00; and
WHEREAS, performance audits are to be conducted for each
agency receiving funds through the Committee to evaluate the
effectiveness and efficiency of funded programs; and
WHEREAS, in order to obtain an allocation for such funds, it
was necessary for agencies to file applications with the City
administration; and
WHEREAS, 33 requests for City funds in the total amount of
$609,945.00 were received by the Citizens' Services Committee from
various agencies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council concurs in the recommendations of the Citizens'
Services Committee as to the allocations for funding of various
nonprofit agencies as more particularly set forth in the attachment
to the Committee Report submitted to this Council dated June 28,
1993.
2. The Chairman of the Citizens' Services Committee and the
Director of Human Development are authorized to release funds to
the appropriate agency, provided that objectives, activities, and
other reassurances have been submitted and accepted.
3. The City Manager, or his designee, is authorized to
negotiate a contract for up to $22,600.00 with the Salvation Army
for the provision of services to City citizens under the Homeless
Housing Program and/or Abused Women's Shelter.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 30, 1993
File #60-110-318
Mr. James D. Grisso
Acting Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31561-062893 amending and ~eordaining certain
sections of the 1993-94 General Fund Appropriations, allocating certain funds to
qualified agencies, pursuant to recommendations of the Citizens' Services Committee
for fiscal year 1993-94. Ordinance No. 31561-062893 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, June 28, 1993.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:sm
Eno.
pc:
Mr. W. Robert Herbert, City Manager
Mr. James D. Ritchie, Chairperson, Citizens' Services Committee
Ms. Donna S. Norvelle, Human Resources Coordinator
Mr. Barry L. Key, Manager, Office of Management and Budget
1993-94
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCIL OF THE CITY OF RO/%NOKE, VIRGINIA
The 2~th day of June, 1993.
No. 31561-062893.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1993-94 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ADDrouriations
Health and Welfare
citizen Services Committee (1-29) .................
1) Fees for
Professional
Services
2) Subsidies
3) Family Service
Protective
Services
4) Free Clinic
5) League of Older
Americans
6) Roanoke Area
Ministries
7) RADAR
8) Association for
Retarded
citizens
9) Bethany Hall
10) Big Brothers
11) Child Abuse and
Neglect
12) CORD
(001-054-5220-2010) $
(001-054-5220-3700)
8,000
(279,685)
(001-054-5220-3720) 35,500
(001-054-5220-3721) 17,800
(001-054-5220-3722) 24,000
(001-054-5220-3723) 26,700
(001-054-5220-3725} 22,000
(001-054-5220-3726) 29,300
(001-054-5220-3728) 5,000
(001-054-5220-3729) 4,300
(001-054-5220-3730)
(001-054-5220-3731)
2,500
1,850
$ 15,324,094
279,685
13) Information and
Referral
14) Blue Ridge
Multiple
Sclerosis
15) NW Child
Development
16) Roanoke
Symphony
society
17) Roanoke Valley
Arts Council
18) Roanoke Valley
Speech and
Hearing
19} TRUST
20) Western VA
Emergency
Medical
Services
21) Inner City
Athletic
Association
22) West End
Community
Center
23) Adult Care
Center
24) Tinker Mountain
Industries
25) Conflict
Resolution
Center, Inc.
26) Mill Mountain
Theatre
27) Roanoke Museum
of Fine Art
28) Roanoke City
Health Depart-
ment (CHIP)
29} The Salvation
Army
(001-054-5220-3732) $ 5,500
(001-054-5220-3733) 1,000
(001-054-5220-3734) 12,500
(001-054-5220-3736) 4,000
(001-054-5220-3737) 2,500
(001-054-5220-3738) 2,200
(001-054-5220-3740) 7,400
(001-054-5220-3741)
7,652
(001-054-5220-3744) 1,800
(001-054-5220-3745) 4,183
(001-054-5220-3746) 4,200
(001-054-5220-3747) 18,000
(001-054-5220-3748) 2,500
(001-054-5220-3749) 1,000
(001-054-5220-3750) 500
(001-054-5220-3751) 5,200
(001-054-5220-3752) 22,600
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 7, 1993
File #51
Mr. Donald L. Wetherington, Attorney
Wetherington & Melchionna
P. O. Box 90
Roanoke, Virginia 24002
Dear Mr. Wetherington:
I am attaching copy of Ordinance No. 31505-062893 rezoning Lots 3 and 4, Block 1,
Section 2, Map of Oregon Park, located at the northeast intersection of Shenandoah
Avenue and Westwood Boulevard, N. W., designated as Official Tax Nos. 2640526 and
2640527, from C-l, Office District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner. Ordinance No. 31505-062893 was
adopted by the Council of the City of Roanoke on first reading on Monday, June 14,
1993, also adopted by the Council on second reading on Monday, June 28, 1993, and
will take effect ten days following the date of its second reading.
Sincerely,
Sandea H. Eakin
Deputy City Clerk
SHE: sm
Eno.
Mr. Donald L. Wetherington, Attorney
July 7, 1993
Page 2
pc:
Mr. and Mrs. Bobby Barker, 513 Westwood Boulevard, N. W., Roanoke,
Virginia 24017
Messrs. Jack H. Chappel and Robert D. Chappel, 3343 Clara Road, S. W.,
Roanoke, Virginia 24018
Ms. Doris B. Newcomb, 5252 Shelby Drive, S. W., Roanoke, Virginia 24018
JMJ Properties, 1115 Patterson Avenue, S. W., Roanoke, Virginia 24016
Mr. and Mrs. Calvin R. Hodges, 411 Juniper Street, N. W., Roanoke, Virginia
24017
Mr. Gerald E. Williams, 360 Oak Drive, Blue Ridge, Virginia 24064
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner
Mr. John R. Marlles, Agent, City Planning Commission
Ms. Evelyn D. Dorsey, Acting Zoning Administrator
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th d~y~of June, 1993.
No. 31505-062893.
VIRGINIA,
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 264, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City
of Roanoke to have the hereinafter described property rezoned from
C-i, Office District, to C-2, General Commercial District, subject
to certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as
public hearing on the matter,
Council; and
WHEREAS, a public hearing was
application at its meeting on June
amended, and after conducting a
has made its recommendation to
held by City Council on said
14, 1993, after due and timely
notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 264 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
Lots 3 and 4, Block 1, Section 2, Map of Oregon Park, located
at the northeast intersection of Shenandoah Avenue and Westwood
Boulevard, N.W., and designated on Sheet No. 264 of the Sectional
1976 Zone Map, City of Roanoke, as Official TaX Nos. 2640526 and
2640527, respectively, be, and are hereby rezoned from C-l, Office
District, to C-2, General Commercial District, subject to those
conditions proffered by and set forth in the First Amended
Petition, filed in the Office of the City Clerk on May 11, 1993,
and that Sheet No. 264 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke City Planning Commission
June 14, 1993
The Honorable David A. Bowers, Mayor
and Members of city Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Robert John King, represented by
Donald L. Wetherington, attorney, that two
parcels of land located on Shenandoah Avenue,
N.W., designated as Official Tax Nos. 2640526
and 2640527, be rezoned from C-i, office
District to C-2, General Commercial District,
such rezoning to be subject to certain
conditions proffered by the petitioner.
I. Backqround:
Purpose of the rezoning request is to provide for the use
of the two (2) properties for commercial purposes
consistent with those in the surrounding area.
Petition to rezone was filed on April 9, 1993· The
following conditions were proffered by the petitioner:
Lot 3 (Tax Map No. 2640526) will be developed, if
at all, in substantial conformity with the concept
plan attached as Exhibit A.
No use will be permitted as a principal use in
either property, except those uses specified in
this condition, each of which is currently allowed
under the C-2, General District classification.
For convenience of reference, the subdivision
number of each specified use as it appears in
Section 36.1-206 of the Code of the city of Roanoke
(1979), as amended, appears at the end of each
specified use.
Nonprofit counseling facilities and services.
(2)
b. Day care centers with unlimited capacity
subject to the requirements of Section 36.1-
Room 355 Municipal Building 215 Churd~ Avenue, S W Roanoke, Virginia 24011 (703) 981-2344
Members of City Council
Page 2
Churches, synagogues and other places of
worship including accessory columbariums. (7)
Libraries, museums, art galleries and art
studios and other similar uses including
associated educational and instructional
activities. (8)
General and professional offices including
financial institutions. (23)
f. Medical clinics. (24)
g. Medical offices. (25)
General service establishments primarily
engaged in the repair and maintenance of goods
or items except automobiles, trucks or
construction equipment, and including the
provision of business and personal services
and other similar uses. (26)
General retail establishments primarily
engaged in the retail sale or rental of
merchandise, goods, or products except
automobiles, trucks, or construction
equipment; and including the incidental repair
and assembly of merchandise, goods or products
to be sold on the premises. (31)
Open air markets selling farm produce, crafts,
plants, secondhand merchandise and other
merchandise. (32)
Neighborhood and highway convenience stores·
(34)
Auto accessory sales with related
installation. (38)
me
Storage and warehouse activities which area
accessory to a retail use where all storage
activities are wholly enclosed in a building
which is located on the same lot as the retail
use and where the gross floor area of
buildings used for storage activities does not
exceed fifty (50 percent of the gross floor
area of the retail use. (43)
NOTE: These conditions are proffered separately for each
lot. Furthermore, condition (1) listed as listed only
Members of City Council
Page 3
relates to Lot #3 (Tax Map No. 2640526).
Previous rezonin~ of Lot #4, Tax Map No. 2640527, was
done by Ordinance No. 27351, dated December 17, 1984 and
amended by Ordinance No. 27599, dated June 17, 1985,
changed the property from C-I, office District to C-2,
General Commercial District, subject to the
following proffered conditions:
The property shall be used only for television and
appliance sales and repair, with no outside storage
of merchandise.
There shall be landscape buffer placed between the
property and the adjoining residential property.
In the event the petitioner does not open the
appliance sales and repair business by June 1,
1985, the property zoning shall revert to C-i,
Office and Institutional District. The purpose of
this request is to permit the operation of a
business office out of this building.
Planninq Commission public hearinq was held on Wednesday,
May 5, 1993. Mr. Donald Wetherington, attorney, appeared
before the Commission on behalf of the petitioner. Mr.
Wetherington summarized the purpose of the rezoning
request and the proffered conditions as set forth in the
petition. He then informed the Commission of two (2)
proposed revisions to the proffered conditions as
follows: 1) proffered use condition (xi) which reads
"neighborhood and highway convenience stores" is revised
to read "neighborhood convenience stores"; and 2) the
petitioner would like to add a new proffered condition to
read "that a six (6) foot high board-on-board fence will
be installed along the rear property line of both lots
adjoining the residential district to the rear of those
lots".
Mrs. Dorsey gave the staff report. She stated that the
rezoning request, given the revised proffered conditions,
would place the subject property and its use more in
keeping with the commercial uses along Shenandoah Avenue
as well provide a good transitional land use/buffer area
between the more intensive commercial uses and the single
family areas to the north of the site.
No one appeared from the audience to speak in favor or in
opposition to the request.
Some discussion took place between the Commission members
Members of City Council
Page 4
and the petitioner regarding the exterior appearance of
the proposed structure on Lot #3 (Tax Map No. 2640526)
and the installation of the buffer.
E. First amended petition to rezone was filed on May 11,
1993. The following conditions were proffered by the
petitioner:
Lot #3 (Tax Map No. 2640526) will be developed, if
at all, in substantial conformity with the concept
plan attached as Exhibit A.
No use will be permitted as a principal use in
either property, except those uses specified in
this condition, each of which is currently allowed
under the C-2, General District classification.
For convenience of reference, the subdivision
number of each specified use as it appears in
Section 36.1-206 of the Code of the city of Roanoke
(1979), as amended, appears at the end of each
specified use.
Nonprofit counseling facilities and services.
(2)
be
Day care centers with unlimited capacity
subject to the requirements of Section 36.1-
510 et seq. (6)
Churches, synagogues and other places of
worship including accessory columbariums. (7)
Libraries, museums, art galleries and art
studios and other similar uses including
associated educational and instructional
activities. (8)
General and professional offices including
financial institutions. (23)
f. Medical clinics. (24)
g. Medical offices. (25)
he
General service establishments primarily
engaged in the repair and maintenance of goods
or items except automobiles, trucks or
construction equipment, and including the
provision of business and personal services
and other similar uses. (26)
Members of city Council
Page 5
General retail establishments primarily
engaged in the retail sale or rental of
merchandise, goods, or products except
automobiles, trucks, or construction
equipment; and including the incidental repair
and assembly of merchandise, goods or products
to be sold on the premises. (31)
Open air markets selling farm produce, crafts,
plants, secondhand merchandise and other
merchandise. (32)
Neighborhood convenience stores (34), but not
highway convenience stores.
Auto accessory sales with related
installation. (38)
Storage and warehouse activities which are
accessory to a retail use where all storage
activities are wholly enclosed in a building
which is located on the same lot as the retail
use and where the gross floor area of
buildings used for storage activities does not
exceed fifty (50) percent of the gross floor
area of the retail use. (43)
A 6.0 foot board-on-board fence will be constructed
on, or near and parallel to, the northern (rear)
boundary line of Lot #4 as a buffer between that
lot and the adjoining residential property.
These conditions are proffered separately for each
lot. Accordingly, the zoning classification C-2,
General Commercial District for each lot will be
subject to compliance with all conditions as they
apply to that lot, but no violation of any
condition on one of the lots will jeopardize the
zoning classification of the other lot or cause a
reversion of the zoning classification for that
lot. Condition (1) above relates only to Lot #3.
Condition (3) above relates only to Lot #4.
II. Issues:
Zoninq of both lots is currently C-i, office District.
The surrounding zoning pattern in the area is as follows:
to the north is RS-3, single Family Residential; to the
east is C-i, office District and LM, Light Manufacturing
District; to the west is C-2, General Commercial District
and to the south is C-2 and C-i, Office District.
Members of City Council
Page 6
Land uses in the area are as follows: to the north and
northwest is single family residential; to the west is a
restaurant, contractor supply company and other support
commercial uses; to the southwest is a car sales lot, a
restaurant and a convenience mart; to the immediate south
is single family residential and to the east are four (4)
vacant, undeveloped lots
CJ
Access to the subject property is provided by Shenandoah
Avenue, a major thoroughfare corridor. City Traffic
Engineer has stated that no traffic impacts are
anticipated from the proposed rezoning and proposed
use(s) of the site.
DJ
Neiqhborhood is comprised of predominantly single family
residential with strip commercial development along the
Shenandoah Avenue road frontage. There is no
neighborhood organization in this area.
E. Comprehensive Plan recommends:
Discourage new strip commercial development,
speculative development and land use conflicts.
2e
Residential areas should be protected from
incompatible development, both visually and
physically, by proper zoning, landscaping and
buffering.
III. Alternatives:
A. City Council approve the requested rezoning.
Zonin~ of the subject property (both Lots 3 and 4)
would become conditional, C-2, General Commercial
District. The existing commercial structure on Lot
4 (Tax Map No. 2640526) could be utilized in a more
productive manner, i.e., support commercial
services, to the immediate residential
neighborhood. Proffered future development on Lot
3 (Tax Map No. 2640527) would also be in keeping
with the same support service establishments as set
fourth in the use proffers.
2J
Land use of the subject property will be those uses
as listed in proffered condition no. 2, general
office/institutional uses with some support retail
commercial uses oriented towards the surrounding
residential development.
3. Access to the subject property can easily be
Members of City Council
Page 7
provided by the adjoining public street, Shenandoah
Avenue. No traffic impacts are anticipated from
the proposed use(s) on the subject property.
Neiahborhood area would be enhanced by the adaptive
reuse of the existing commercial building on Lot 4
(Tax Map No. 2640526) and by the proposed
construction on the adjoining Lot 3 (Tax Map No.
2640527). Adequate screening and buffering will be
assured through site development plan review of the
site. The proposed uses(s) of the property would
be compatible with the existing uses along this
segment of Shenandoah Avenue and would benefit the
immediate neighborhood as well.
5. Comprehensive Plan issues as set fourth would be
followed.
B. City Council deny the rezoning request.
Zonina of the subject property would remain C-i,
office District. Any future development or
redevelopment of the two (2) lots will be in
accordance to the uses permitted in that district.
Such development would serve as a transitional land
use from the more intensive commercial uses along
Shenandoah Avenue to the single family residential
areas to the north of the subject property.
Land use will remain a commercial building,
currently used for a church facility, and a vacant,
undeveloped lot subject to development in
accordance with the uses of the C-i, office
District.
3. Access and traffic would not be an issue.
Neiqhborhood area would not be further affected by
any additional, nonresidential development in the
area.
5. Comprehensive Plan issues as set forth could be
followed at a later date.
IV. Recommendation:
The Planning Commission, by a vote of 5 to 0 (Mr. Price absent
and Mr. Ferguson resigned) recommended approval of the
requested rezoning, subject to the revised proffered
conditions as stated, finding that the proffered uses of the
subject property are more in keeping with those that are
Members of City Council
Page 8
permitted in the current zoning district classification, with
the exception of the limited retail uses as specified.
Commission members also felt the requested rezoning would
provide a good transitional land use/buffer area between the
more intensive commercial uses along Shenandoah Avenue and the
adjoining single family residential areas to the north of the
site.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
CAP:EDD:bjw
Attachments
cc: Mr. William F. Clark, Director of Public Works
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Attorney for the Petitioner
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
Re:
Rezoning of two adjacent tracts
of land at the northeast
intersection of Shenandoah
Avenue and Westwood Boulevard
from C-1 Office District
to C-2 General Commercial
District, subject to certain
conditions
FIRST AMENDED
PETITION TO REZONE
May 6, 1993
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
Preface
This amended petition to rezone amends the initial petition
of Robert John King by amending the proffered condition
designated 5(a)(xi), amending original condition 5(c) and
inserting a new condition 5(c). In all other respects, this
amended petition restates the initial petition verbatim.
Petition
1. Robert John King (hereinafter "King"), the petitioner,
owns two tracts of land in the City of Roanoke, Virginia, being
Lots 3 and 4, Block 1, Section 2, of Oregon Park, both as shown
on the concept plan attached as Exhibit A. Lot 4 contains 0.177
acre, is located at the northeast intersection of Shenandoah
Avenue and Westwood Boulevard and is designated Official Tax No.
2640526 on the Roanoke City Appraisal Map.
acre, adjoins the east side of Lot 4 and
Avenue, and is designated Official Tax No. 2640527 on
Roanoke City Appraisal Map. The total lot area requested
rezoning contains .364 acre or 15,856 square feet.
Lot 3 contains 0.187
fronts on Shenandoah
the
for
2. Both Lot 3 and Lot 4 are presently zoned C-1 Office
District. Lot 4 evidently reverted to C-1 Office District on
June 1, 1985. Lot 4 had previously been rezoned from the C-1
District to C-2 General Commercial District by Ordinance No.
27351, dated December 17, 1984, subject to the following
conditions:
(a) The property shall be used only for
television and appliance sales and repair, with no
outside storage of merchandise.
(b) There shall be landscape buffer placed
between the property and the adjoining residential
property.
(c) In the event petitioner does not open the
appliance sales and repair business within one (1)
C-1
year of rezoning, the property shall revert to
zoning.
Subsequently, by Ordinance No. 27599, dated June 17, 1985, at
the request of one who had contracted to purchase the property,
condition C was amended to read as follows:
(c) In the event the petitioner does not open
the appliance sales and repair business by June 1,
1985, the property zoning shall revert to C-I, Office
and Institutional District. The purpose of this
request is to permit the operation of a business
office out of this building.
Available evidence indicates that the then p~titi~ner requested
this amendment to condition (c) with the full expectation that
the zoning classification of Lot 4 would revert to C-1 Office
District, free of conditions. The relative location of the two
subject lots and the classification and extent of adjacent
zoning districts are shown on Exhibit B, consisting of two
sheets.
3. Lot 3
is currently undeveloped. King wishes to
construct a building on this property and otherwise improve the
property in accordance with the concept plan attached as Exhibit
A and operate a business in the property for the repair of small
engines. King also wishes to have flexibility in the future to
use this property for other commercial purposes consistent with
the character of the area.
4. A building on Lot 4 is currently used by a church,
primarily on Sundays, and pursuant to a month-to-month tenancy.
King wishes to have flexibility in the future to use this
property for other commercial purposes consistent with the
character of the area.
5. King requests that Lot 3 and Lot 4 be rezoned from C-1
Office District to C-2 General Commercial District. The
rezoning of each of the two Lots, if granted, will be subject to
the following conditions:
(a) Lot 3 will be developed, if at all, in
substantial conformity with the concept plan attached
as Exhibit A.
3
(b) No use will be permitted as_a principal use
in either property, except those uses specified in
this condition, each of which is currently allowed
under the C-2 General Commercial District
classification. For convenience of reference, the
subdivision number of each specified use as it appears
in Section 36.1-206 of the Code of the City of Roanoke
(1979), as amended, appears at the end of each
specified use.
(l) Nonprofit counseling facilities and
services (2).
(ii)
Day care centers with unlimited
capacity subject to the
requirements of Section 36.1-510 e__t
seq. (6).
(iii)
Churches, synagogues and other
places of worship including
accessory columbariums (7).
(iv)
Libraries, museums,
and art studios and
uses including
educational and
activities (8).
art galleries
other similar
associated
instructional
(v)
General and professional offices
including financial institutions
(23).
(vi) Medical clinics (24).
(vii) Medical offices (25).
(viii)
General service establishments
primarily engaged in the repair or
maintenance of goods or items
except automobiles, trucks or
construction equipment, and
including the provision of business
and personal services and other
similar uses (26).
4
(ix)
General retail establishments
primarily engaged in the retail
sale or rental of merchandise,
goods', or products except
automobiles, trucks , or
construction equipment; and
including the incidental repair and
assembly of merchandise, goods or
products to be sold on the premises
(31).
(x)
Open air markets selling farm
produce, crafts, plants, secondhand
merchandise and other miscellaneous
items (32).
(xi)
Neighborhood convenience stores
(34), but not highway convenience
stores.
(xii) Auto accessory sales with related
installation (38).
(xiii)
Storage and warehouse activities
which are accessory to a retail use
where all storage activities are
wholly enclosed in a building which
is located on the same lot as the
retail use and where the gross
floor area of buildings used for
storage activities does not exceed
fifty (50) percent of the gross
floor area of the retail use (43).
(c) A 6.0 foot board-on-board fence will be
constructed on, or near and parallel to, the northern
(rear) boundary line of Lot 4 as a buffer between that
lot and the adjoining residential property.
(d) These conditions are proffered separately
for each Lot. Accordingly, the zoning classification
C-2 General Commercial District for each lot will be
subject to compliance with all conditions as they
apply to that Lot, but no violation of any condition
on one of the Lots ~ill jeRpardiz~ the zoning
classification of the other Lot or cause a reversion
of the zoning classification for that Lot. Condition
(a) above relates only to Lot 3. Condition (c) above
relates only to Lot 4.
6. Rezoning the Lots as requested will further the intent
and purpose of the City's Zoning Ordinance and its comprehensive
plan by facilitating the creation of a convenient,
and attractive community while encouraging and
economic development activities that provide
harmonious
promoting
desirable
with applicable provisions of the Zoning Ordinance of the
of Roanoke.
Donald L. Wetherington
Wetherington & Melchionna
Post Office Box 90
Roanoke, Virginia 24002
(703) 982-3800
Counsel for Petitioner
City
Respectively submitted,
Robert John King
of Counsel
6
employment and enlarge the tax base.
7. Attached as Exhibit C are the names and addresses of
the owners of all property adjacent to the property for which
rezoning is requested.
WHEREFORE, Robert John King, by counsel, requests that the
above-described tracts be rezoned as requested in accordance
1
ils :
· ~'[ ]
ORD.
2~¢0~07
REVERTED BACK TO C-I
BY ORD. N? 27599-061785
EXHIBIT B
(Page I of 2 pages)
REVERTED BACK TO C-I
BY ORD. N? 27599-~1785
;I
EXHIBIT B
(Page'2 of 2 pages)
EXHIBIT C
Tax Map Property Property Owner's
No.--- Address Owner Address
2640513 513 Westwood Blvd. Bobby P. Barker 513 Westwood Blvd.
Roanoke, VA Roanoke, VA 24017
2640528 Shenandoah Avenue 'Jack H. Chappell 3343 Clara Road
Roanoke, VA Roanoke, VA 24018
2640435 3501-3507 Shen. Doris B. Newcomb 5252 Shelby Drive
Roanoke, VA Roanoke, VA 24018
2640430 514 Westwood Blvd. JMJ Properties 1115 Patterson Ave.
Roanoke, VA Roanoke, VA 24016
2631101 Shenandoah Avenue Calvin R. Hodges 411 Juniper Street
Roanoke, VA Roanoke, VA 24017
2630607
Shenandoah Avenue
Roanoke, VA
Gerald E. Williams 360 Oak Drive
Blue Ridge, VA 24064
2630606 Shenandoah Avenue Gerald E. Williams
Roanoke, VA
2630604
3514 Shenandoah
Roanoke, VA
Gerald E. Williams
360 Oak Drive
Blue Ridge, VA
360 Oak Drive
Blue Ridge, VA
24064
24064
2&4'04./0 39
~
NO r~
$£E A.~T-~,R~IAI tlIGI/bq~AY
2~,mo~09
REVERTED BACK TO C-I
BY ORO. N? 27599-061785
fid NUMBER - 52612035
PUBLISHER'S FEE - $109.20
WETHER I NG TON/MELC HI ONNA
1100 CRESTAR BANK
P 0 BOX 90
ROANOKE VA 24002
RECE: 'i [
'P3 JU ,! 14 P?:I
STATE i]F VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
I, (TH~ UNDERSIGNED} AN &UTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, wHICH EORPORATION IS PUBLISHER
OF THE ROANOKE TIMES ~ WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSP~PFRS ON THE FOLLOWING DATES
05/28/93 MORNING
06/04/g3 MORNING
WITNESS,
THIS 9TH DAY OF JUNE 199B
MARY F. PA~K~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 11, 1993
File #51
Mr. Donald L. Wetherington, Attorney
Wetherington & Melchionna
P. O. Box 90
Roanoke, Virginia 24002
Dear Mr. Wetherington:
I am enclosing copy of an ordinance rezoning Lots 3 and 4, Block 1, Section 2, Map
of Oregon Park, located at the northeast intersection of Shenandoah Avenue and
Westwood Boulevard, N. W., designated as Official Tax Nos. 2640526 and 2640527,
from C-l, Office District, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioner, which ordinance will be considered by the
Council of the City of Roanoke at a public hearing to be held on Monday, June 14,
1993, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber. Please review the measure and if you have questions, you may
contact Mr. Steven J. Taievi, Assistant City Attorney, at 981-2431.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
May 27, 1993
File #51
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised public heavings for Monday,
June 14, 1993, at 7:30 p.m., on the following matters:
Request of Robert John King that Lots 3
and 4, Block 1, Section 2, Map of Oregon
Park, located at the northeast intersection of
Shenandoah Avenue and Westwood
Boulevard, N. W., designated as Official Tax
Nos. 2640526 and 2640527, be rezoned from
C-l, Office District, to C-2, General
Commercial District, subject to certain
conditions proffered by the petitioner.
Consideration of applications for federal funds available through
the Intermodal Surface Transportation Efficiency Act (ISTEA)
for transportation enhancement projects in FY 1993-1994.
For your information, I am enclosing copy of the City Planning Commission report
with regard to the rezoning request.
The Honorable Mayor and Members
of the Roanoke City Council
May 27, 1993
Page 2
If you desire additional information prior to the public hearings, please do not
hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
June
Ene o
pc:
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. Steven J. Talevi, Assistant City Attorney
Mr. Willard N. Claytor, Director of Real Estate Valuation
Mr. William F. Clark, Director of Public Works
Mr. Kit B. Kiser, Director of Utilities and Operations
Mr. Charles M. Huffine, City Engineer
Mr. Ronald H. Miller, Building Commissioner/Zoning
Administrator
Mr. John R. Mariles, Agent, City Planning Commission
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
Mr. Phillip F. Sparks, Acting Chief, Economic Development
Ms. Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Ms. Corinne B. Gott, Acting Director, Human Development
Ms. Vickie L. Price, Administrator, Fifth District Employment and
Training Consortium
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Vir~rda 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 27, 1993
File #51
Mr. Donald L. Wetherington, Attorney
Wetherington & Melehionna
P. O. Box 90
Roanoke, Virginia 24002
Dear Mr. Wetherington:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public hearing will be held on
Monday, June 14, 1993, at 7:30 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Robert John King that Lots 3 and 4,
Block 1, Section 2, Map of Oregon Park, located at the northeast intersection of
Shenandoah Avenue and Westwood Boulevard, N. W., designated as Official Tax
Nos. 2640526 and 2640527, be rezoned f~om C-l, Office District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of th~ public hearing providing
for the rezoning, which notice was prepared by the City Attorney's Office. Please
review the document and if you have questions, you may contact Mr. Steven J.
Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the City
Planning Commission report should be directed to Mr. John R. Marlles, Chief of
Community Planning, at 981-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
June
Eno.
Mr. Donald L. Wetherington
May 27, 1993
Page 2
pc:
Mr. and Mrs. Bobby Barker, 513 Westwood Boulevard, N. W., Roanoke,
Virginia 24017
Messrs. Jack H. Chappel and Robert D. Chappel, 3343 Clara Road, S. W.,
Roanoke, Virginia 24018
Ms. Doris B. Newcomb, 5252 Shelby Drive, S. W., Roanoke, Virginia 24018
JMJ Properties, 1115 Patterson Avenue, S. W., Roanoke, Virginia 24016
Mr. and Mrs. Calvin R. Hodges, 411 Juniper Street, N. W., Roanoke, Virginia
24017
Mr. Gerald E. Williams, 360 Oak Drive, Blue Ridge, Virginia 24064
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, June 14,
1993, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, $.W., on the question of rezoning from
C-l, Office District, to C-2, General Commercial District, the
following property:
Lots 3 and 4, Block 1, Section 2, Map of
Oregon Park, located at the northeast
intersection of Shenandoah Avenue and Westwood
Boulevard, N.W., and being designated as
Official Tax Nos. 2640526 and 2640527, such
rezoning to be subject to certain proffered
conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 26 day of Ma~ , 1993.
Mary F. Parker, City Clerk.
Please publish in full twice, once on Friday, May 28, 1993, and once on Friday,
June 4, 1993, in the Roanoke Times and World-News.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Donald L. Wetherington, Attorney
P. O. Box 90
Roanoke, Virginia 24002
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, May
5, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the
following:
Request from Robert John King, represented by Donald L. Wetherington, Attorney, that
two parcels of land located on Shenandoah Avenue, N.W., designated as Official Tax
Nos. 2640526 and 2640527, be rezoned from C-l, Office District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions proffered by the
petitioner.
A copy of said application is available for review in the Office of Community Planning,
Room 355, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
John R. Marlles, Agent
Roanoke City Planning Commission
Please run in newspaper on Tuesday, April 20, 1993 and Tuesday, April 27, 1993.
Please bill to:
Donald L. Wetherington
Wetherington & Melchionna
P. O. Box 90
Roanoke, VA 24002
(703) 982-3800
Please send affidavit of publication to:
Office of Community Planning
Room 355, Municipal Building
215 Church Avenue, $.W.
Roanoke, VA 24011
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 426
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
April 12, 1993
File #51
Mr. Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition from Donaid L. Wetherington, Attorney,
representing Robert John King, requesting that two adjacent tracts of land located
at the northeast intersection of Shenandoah Avenue and Westwood Boulevard, N. W.,
described as Lots 3 and 4, Block !, Section 2, Map of Oregon Park, containing . 364
acre, mo~e or less, Official Tax Nos. 2640527 and 2640526, be rezoned from C-l,
Office and Institutional District, to C-2, General Commerciai District, subject to
certain conditions proffered by the petitioner.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sw
r/king
Eno.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. Donald L. Wetherington, Attorney, P. O. Box 90, Roanoke, Virginia
24002
Mr. John R. Marlles, Agent, City Planning Commission
Mr. Ronald H. Miller, Building Commissioner/Zoning Administrator
Ms. Evelyn D. Dorsey, Acting Assistant Zoning Administrator
Mr. Steven J. Talevi, Assistant City Attorney
VIRGINIA:
Re:
IN THE COUNCIL OF THE CITY OF ROANOKE'93 /~,?I?-~Q ~:[~7
Rezoning of two adjacent tracts
of land at the northeast
intersection of Shenandoah
Avenue and Westwood Boulevard
from C-1 Office District
to C-2 General Commercial
District, subject to certain
conditions
PETITION TO REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
1. Robert John King (hereinafter "King"), the petitioner,
owns two tracts of land in the City of Roanoke, Virginia, being
Lots 3 and 4, Block 1, Section 2, of Oregon Park, both as shown
on the concept plan attached as Exhibit A. Lot 4 contains 0.177
acre, is located at the northeast intersection of Shenandoah
Avenue and Westwood Boulevard and is designated Official Tax No.
2640526 on the Roanoke City Appraisal Map. Lot 3 contains 0.187
acre, adjoins the east side of Lot 4 and fronts on Shenandoah
Avenue, and is designated Official Tax No. 2640527 on the
Roanoke City Appraisal Map. The total lot area requested for
rezoning contains .364 acre or 15,856 square feet.
2. Both Lot 3 and Lot 4 are presently zoned C-1 Office
District. Lot 4 evidently reverted to C-1 Office District on
June 1, 1985. Lot 4 had previously been rezoned from the C-1
District to C-2 General Commercial District by Ordinance No.
27351, dated December 17, 1984, subject to the following
conditions:
(a) The property shall be used only for
television and appliance sales and repair, with no
outside storage of merchandise.
(b) There shall be landscape buffer placed
between the property and the adjoining residential
property.
(c) In the event petitioner does not open the
appliance sales and repair business within one (1)
year of rezoning, the property shall revert to C-1
zoning.
Subsequently, by Ordinance No. 27599, dated June 17, 1985, at
the request of one who had contracted to purchase the property,
condition C was amended to read as follows:
(c) In the event the petitioner does not open
the appliance sales and repair business by June 1,
1985, the property zoning shall revert to C-l, Office
and Institutional District. The purpose of this
request is to permit the operation of a business
office out of this building.
Available evidence indicates that the then petitioner requested
this amendment to condition (c) with the full expectation that
the zoning classification of Lot 4 would revert to C-1 Office
District, free of conditions. The relative location of the two
subject lots and the classification and extent of adjacent
zoning districts are shown on Exhibit B, consisting of two
sheets.
2
3. Lot 3 is currently undeveloped. King wishes to
construct a building on this property and otherwise improve the
property in accordance with the concept plan attached as Exhibit
A and operate a business in the property for the repair of small
engines. King also wishes to have flexibility in the future to
use this property for other commercial purposes consistent with
the character of the area.
4. A building on Lot 4 is currently used by a church,
primarily on Sundays, and pursuant to a month-to-month tenancy.
King wishes to have flexibility in the future to use this
property for other commercial purposes consistent with the
character of the area.
5. King requests that Lot 3 and Lot 4 be rezoned from C-1
Office District to C-2 General Commercial District. The
rezoning of each of the two Lots, if granted, will be subject to
the following conditions:
(a) Lot 3 will be developed, if at all, in
substantial conformity with the concept plan attached
as Exhibit A.
(b) No use will be permitted as a principal use
in either property, except those uses specified in
this condition, each of which is currently allowed
under the C-2 General Commercial District
classification. For convenience of reference, the
subdivision number of each specified use as it appears
in Section 36.1-206 of the Code of the City of Roanoke
3
(1979), as amended, appears at the end of each
specified use.
(i) Nonprofit counseling facilities and
services (2).
(ii)
Day care centers with unlimited
capacity subject to the
requirements of Section 36.1-510 et
seq. (6).
(iii)
Churches, synagogues and other
places of worship including
accessory columbariums (7).
(iv)
Libraries, museums, art galleries
and art studios and other similar
uses including associated
educational and instructional
activities (8).
(v)
General and professional offices
including financial institutions
(23).
(vi) Medical clinics (24).
(vii) Medical offices (25).
(viii)
General service establishments
primarily engaged in the repair or
maintenance of goods or items
except automobiles, trucks or
construction equipment, and
including the provision of business
and personal services and other
similar uses (26).
(ix)
General retail establishments
primarily engaged in the retail
sale or rental of merchandise,
goods, or products except
automobiles, trucks , or
construction equipment; and
including the incidental repair and
assembly of merchandise, goods or
products to be sold on the premises
(31).
(x)
Open air markets selling farm
produce, crafts, plants, secondhand
(xi)
(xii)
(xiii)
merchandise and other miscellaneous
items (32).
Neighborhood and highway
convenience stores (34).
Auto accessory sales with related
installation (38).
Storage and warehouse activities
which are accessory to a retail use
where all storage activities are
wholly enclosed in a building which
is located on the same lot as the
retail use and where the gross
floor area of buildings used for
storage activities does not exceed
fifty (50) percent of the gross
floor area of the retail use (43).
(c) These conditions are proffered separately
for each Lot. Accordingly, the zoning classification
C-2 General Commercial District for each lot will be
subject to compliance with all conditions as they
apply to that Lot, but no violation of any condition
on one of the Lots will jeopardize the zoning
classification of the other Lot or cause a reversion
of the zoning classification for that Lot. Condition
(a) above relates only to Lot 3.
6. Rezoning the Lots as requested will further the intent
and purpose of the City's Zoning Ordinance and its comprehensive
plan by facilitating the creation
and attractive community while
economic development activities
of a convenient, harmonious
encouraging and promoting
that provide desirable
employment and enlarge the tax base.
above-described tracts be rezoned as requested in
with applicable provisions of the Zoning Ordinance
of Roanoke.
7. Attached as Exhibit C are the names and addresses of
the owners of all property adjacent to the property for which
rezoning is requested.
WHEREFORE, Robert John King, by counsel, requests that the
accordance
of the City
Respectively submitted,
Robert John King
By:~
Donald L.'Wetheringto~
of Counsel
Donald L. Wetherington
Wetherington & Melchionna
Post Office Box 90
Roanoke, Virginia 24002
(703) 982-3800
Counsel for Petitioner
V ~IEIHXZ --
NO TS
SEE ~
~',~A/~G£S
,~.R £ A .
ORD.
REVERTED BACK TO C-I
BY ORD. N? 27599-061785
EXHIBIT B
(Page 1 of 2 pages)
REVERTED BACK TO C-I
BY ORD. N,'27599-061785
EXHIBIT B
(Page 2 of 2 pages)
EXHIBIT C
Tax Map Property Property Owner's
No. ~ Address Owner Address_
2640513 513 Westwood Blvd. Bobby P. Barker
Roanoke VA
513 Westwood Blvd.
Roanoke, VA 24017
2640528 Shenandoah Avenue Jack H. Chappell
Roanoke VA
3343 Clara Road
Roanoke, VA 24018
2640435 3501-3507 Shen. Doris B. Newcomb 5252 Shelby Drive
Roanoke VA Roanoke, VA 24018
2640430 514 Westwood Blvd. JMJ Properties 1115 Patterson Ave.
Roanoke VA Roanoke, VA 24016
2631101 Shenandoah Avenue Calvin R. Hodges 411 Juniper Street
Roanoke VA Roanoke, VA 24017
2630607 Shenandoah Avenue Gerald E. Williams 360 Oak Drive
Roanoke VA Blue Ridge, VA 24064
2630606 Shenandoah Avenue Gerald E. Williams 360 Oak Drive
Roanoke VA Blue Ridge, VA 24064
2630604
3514 Shenandoah
Roanoke VA
Gerald E. Williams 360 Oak Drive
Blue Ridge, VA 24064
W. eth, .' .et tgton
& Melcmonna
ATTORNEYS AND COUNSELORS
1100 CRESTAR BANK BUI).,[;)I~
POST OFFICE BOX 90
ROANOKE, VIRGINIA 24002
TELEPHONE TELEOOPIL~ q
703-982-3800 703-342-44~e" /~PR-9 P2:07
April 9, 1993
HAND DELIVERED
Mary F. Parker, Clerk
City of Roanoke
215 Church Avenue, S.W.
Roanoke, VA 24016
Re:
Petition to Rezone
Robert John King
Property on Shenandoah Avenue
Dear Ms. Parker:
I enclose the following:
1. Original and two copies of Petition to Rezone for
filing.
2. This firm's check payable to the City of Roanoke in
the amount of $310.
Thank you for your assistance.
please call.
If you have any questions,
Sincerely,
snc:1950.01
Enclosures
TO THE CITY CLERK OF THE CIT~ OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING OF'.~ ~ 26 ?~ ''%~
Robert John King, represented by Donald L. Wetherington,
Attorney, that two parcels of land located on Shenandoah
Avenue, N.W., designated as Official Tax Nos. 2640526 and
2640527, be rezoned from C-i, office District to C-2,
General Commercial District, conditional.
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
The affiant,
states that she
TO-WIT:
Martha Pace Franklin, first being duly sworn,
is Seretary of the city of Roanoke Planning
Commission, and as such is competent to make this affidavit of her
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, Code of Virginia, (1950), as
amended, on behalf of the Planning commission of the city of
Roanoke, she has sent by first-class mail on the 26th day of April,
1993, notices of a public hearing to be held on the 5th day of May,
1993, on the captioned above to the owner or agent of the parcels
listed below at their last known address:
Address
Parcel Owner. Aaent or Occupant
Bobby and Patricia Barker
513 Westwood Blvd.
Roanoke, VA 24017
2640513
Jack H. Chappel
Robert D. Chappel
3343 Clara Road
Roanoke, VA 24018
2640528
2640435 Doris B. Newcomb 5252 Shelby Drive
Roanoke, VA 24018
JMJ Properties
1115 Patterson Avenue
Roanoke, VA 24016
2640430
Calvin R. Hodges
Garnett M. Hodges
411 Juniper Street
Roanoke, VA 24017
2631101
Gerald E.
Williams
360 Oak Drive
Blue Ridge, VA
24064
Maf~ha~ Pace Franklin
2630607
2630606
2630604
in the
SUBSCRIBED. AND SWORN to before me, a Notary Public,
City of Roanoke, Virginia, this 26th day of April, 1993.
Notary Pu~%i~
My Commission Expires:
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 2~1011
Tolephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1993
File #123-472
Mr. W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, June 28,
1993, Council Member James G. Harvey, II, requested that you take the necessary
steps to ensure that the air conditioning system is adequately designed for the new
addition to the Roanoke City Jail so that there is no possibility that the Jail will be
without air conditioning in the event of a mechanical breakdown.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE: sm
pc: The Honorable W. Alvin Hudson, City Sheriff