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Home My WebLink AboutCouncil Actions 07-12-93HARVEY 31563 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call. All Present The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Remarks by Mayor David A. Bowers with regard to the future of the City of Roanoke. Ao BID OPENINGS Bids for construction of Blue Hills Circle, N. E., Roanoke Centre for Industry and Technology. Two bids were referred to a commil~ee composed of William White, Sr., Chairperson, wrffiiam F. Clark and Phillip F. Sparks for tabulation, report and recommendation to Council. 1 B. Bids for Liberty Road Sanitary Sewer Replacement. Four bids were referred to a commi!tee composed of William White, Sr., Kit B. Kiser and Steven L. Walker for tabnlafion, report and recommendation to Council. Bids for construction of Carvins Cove Phase II Water Improvements, Contract B-1. Seven bids were referred to a commiltee composed of William White, Sr., Kit B. Kiser and M. Craig Sluss for tabulation, study and recommendation to Council. PUBLIC HEARINGS Public hearing on the request of Akzo Coatings, Inc., that a 265.15 foot section of Burks Street, S. W., formerly known as Reed Street, be permanently vacated, discontinued and closed. Raymond R. Robrecht, Attorney. Adopted Ordinance No. 31563 on fu-st reading. (7-0) A communication from Harwell M. Darby, Jr., Attorney, t~senling Virginia Scrap Iron and Metal Co., was made a part of the official record. CONSENT AGENDA (APPROVED 7-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE 1TEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. 2 C-I C-2 C-3 C-4 C-5 ITEM C-4 WAS RI~.MOVED FROM THE CONSENT AGENDA FOR DISCUSSION. A communication from Mayor David A. Bowers with regard to the State of the City for fiscal year 1992-93. RECOMMENDED ACTION: Receive and file. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. A communication from Mayor David A. Bowers recommending endorsement of a proposal of Downtown Roanoke, Inc., to construct a Visitor Center on the Blue Ridge Parkway near the Mill Mountain exit. RECOMMENDED ACTION: Receive and file. A communication from Mayor David A. Bowers recommending Council's consideration of hiring a Sports Director to promote and coordinate City sporting events. Referred to the City Manager with thc nxluest that he contact other jurisdictions in the Roanoke Valley to det~,,,line if there is an interest in establishing a position of Regional Sports Director. A list of items pending from February 10, 1992, to June 28, 1993. RECOMMENDED ACTION: Receive and file. C-6 Qualification of Richard C. Maxwell as a member of the Roanoke Arts Commission for a texm of three years ending June 30, 1996. RECOMMENDED ACTION: Receive and file. C-7 Qualification of L. Bane Cobum as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 1996. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HF~ARlNG OF CTIlZF. NS U-PON PUBLIC MATI'ERS: A communication from James L. Cross, Jr., requesting a refund of filing fees and advertising charges relating to his petition to close a portion of Barns Avenue, N. W. Refeg~ed to the City Manager and City Attorney for appropriate disposition. Request to present a briefing on the Hotel Roanoke Conference Center Project. Brian J. Wishneff, Acting Director, Conference Center. No action was taken. 4. PETITIONS AND COMMUNICATIONS: ao A communication from the Roanoke City School Board recommending appropriation of $2,200,000.00 for renovation of Momingside Elementary School; and appropriation of funds to various school grants. Adopted Budget Ordinance No. 31564-071293. Member Musser was out of the Council Chamber.) (6-0, Council 5. RIP. PORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending acceptance of certain bids for furniture and equipment for City departments that will occupy space in the Jefferson Center; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31565-071293 and Resolution No. 31566-071293. (7-0) o A report recommending award of an engineering services contract to O'Brien and Gere Engineers, Inc., in the amount of $99,823.00, to conduct a water system leak and waste survey; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 31567-071293 and Resolution No. 31568-071293. (7-0) A report recommending appropriation of funding, in the amount of $270,615.00, for the Fifth District Employment and Training Consortium, relating to implementation of certain Job Opportunities and Basic Skills activities. Adopted Budget Ordinance No. 31569-071293 and Resolution No. 31570-071293. (7-0) A report recommending award of engineering services contracts to Hayes, Seay, Mattern & Mattern, Inc., in the amount of $68,624.00, and Mattem & Craig, Inc., in the amount of $39,000.00, to provide bridge inspection services for 1993. Adopted Resolution No. 31571--071293. (7-0) 5 bo 5. A report recommending execution of a grant agreement with the Northwest Neighborhood Environmental Organization for rehabilitation of two vacant houses located at 802 and 807 Gilmer Avenue, N. W. Adopted Resolution No. 31572-071293. (7-0) 6. A report recommending purchase of insurance through the State of Virginia's Local Government Risk Management Plan to cover public official and law enforcement liabilities for the City during fiscal year 1993-94. Adopted Resolution No. 31573-071293. (7-0) 7. A report recommending transfer of the 1992 allocation of HOME funds, in the amount of $756,000.00, into accounts for specific programs. Adopted Budget Ordinance No. 31574-071293. (6-0, Council Member Musser abstained from voting.) ACTING DIRECTOR OF FINANCE: 1. A report with regard to transfer of school grants from the Grant Fund to the School Fund. Adopted Budget Ordinance No. 31575-071293. (7-0) 2. A report with regard to reappropriation of outstanding encumbrances as of June 30, 1993. Adopted Budget Ordinance Nos. 31576-071293, 31577-071293, 31578-071293, 31579-071293, 31580--071293, 31581-071293, 31582-071293, 31583-071293, 31584--071293, 31585-071293, 31586-071293 and 31587-071293. (7-0) 6 6. REPORTS OF COMMITTEES: A report of the committee appointed to tabulate bids received for construction of the Sewer Replacement Project PC-l, Peters Creek Sewershed, recommending award of a contract to J. P. Turner and Brothers, Inc., in the amount of $214,207.75; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordhnance No. 31588-071293 and Ordinance No. 31589-071293. (7-0) A report of the Water Resources Committee recommending that the City Manager be authorized to request conveyance of all rights-of- way, including residue parcels associated with the Franklin Road widening project, to the City from the Commonwealth of Virginia. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 31590-071293. (6-0, Council Member Harvey abstained from voting.) Co A report of the Water Resources Committee recommending adoption of certain amendments to Article III of the Sewer Use Standards in order to comply with the Industrial Pretreatment Consent Order. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 31591-071293. (7--0) 7. UNFINISI-IED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 7 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF C1TIZP~NS: None. CERTIFICATION OF EXECUTIVE SESSION. Appointed the following persons: Donnovan M. Young - John H. Parrott - Robert E. Tonkinson, Jr. - (7-0) Special Events Commig~e Roanoke Valley Resource Authority City of Roanoke Pension Plan, Board of Directors NOTICE OF INTENT TO COMPLY WITH THE AMF. RICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide ad~?ntions or accommodnfion$, based on in&vidual needs, for qualified individnais with disabilities, in any program or service offered by the City CleriCs Office, provided that reasonable advanced notification has been received. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #207 The Honorable William White, Sr., Chairperson ) William F. Clark ) Committee Phillip F. Sparks ) Gentlemen: The following bids for construction of Blue Hills Circle, N. E., Roanoke Centre for Industry and Technology, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993: BIDDER BASE BID TOTAL S. R. Draper Paving Co., Inc. W. C. English, Inc. $880,898.00 888,611.50 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ~A. Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #27 The Honorable William White, Sr., Chairperson ) Kit B. Kiser ) Committee Steven L. Walker ) Gent~men: The following bids for Liberty Road Sanitary Sewer Replacement, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993: BIDDER TOTAL AMOUNT E. C. Pace Co., Inc. J. P. Turner & Brothers, Inc. S. C. Rossi & Co., Inc. Aaron J. Conner General Contractor, Inc. $20,520.00 23,010.00 27,580.00 39,550.00 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July l6, 1993 File #468 The Honorable William White, Sr., Chairperson ) Kit B. Kiser ) Committee M. Craig Sluss ) Gentlemen: The following bids for construction of Carvins Cove Phase II Water Improvements, Contract B-1, were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993: BIDDER TOTAL PROJECT COST H. Hamner Gay & Co., Inc. Aaron J. Conner General Contractor, Inc. E. C. Pace Co., Inc. Yates Construction Co., Inc. W~ght & Lopez G. L. Howard, Inc. Ramey, Inc. $2,924,017.00 2,946,698.65 3,103,902.00 3,194,114.60 3,347,732.00 3,369,128.00 3,649,263.50 On motion, duly seconded and unanimously adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, ~(~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 July 12, 1993 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia RE: State of the City 1992-93 Dear Mrs. Bowles, Vice-Mayor Fitzpatrick and Gentlemen: First, please allow me to thank each of you for all of your help, support and advice during my first year as your Mayor. I commend each of you for your service to the citizens of Roanoke, and your willingness to lend your time and interest in solving the problems of our community. I am very grateful for the opportunity to work with this Council. Our first year together has, in baseball parlance, been a "rebuilding year" for this Council. We have had to endure and overcome significant controversies and adversities, i.e. the "2 for 1" controversy, the Joel Schlanger controversy, the Blizzard of '93, etc. We've also been able to accomplish what I believe is the number one economic development and public works project for our community in putting together the financial package for the rehabilitation of the Hotel Roanoke, the building of that new 90,000 square foot conference center, the realignment of Wells Avenue, the Skywalk Pedestrian Bridge for the Hotel to the City Market, and the initial conceptualization of the Railside Linear Parkway along Norfolk Avenue from the pedestrian bridge to the Virginia Museum of Transportation. Whereas many cities in America are investing in the suburbs, these projects total an investment by our City and its citizens in the sum of about $50 million right smack dab in the heart of Roanoke ! This is a most significant indication that we believe in our City and that we will do whatever we must do to see that it thrives in the future. The Honorable Vice-Mayor and Members of the Roanoke City Council July 12, 1993 Page 2 Our tourism initiative must continue. We must adapt the mission of our City, which now reads that the Star City is the finest place to work and live in the South, to make sure that this is the "finest City in the South in which to visit", as well. With hockey coming to the Coliseum, improvements at the Transportation Museum, even more restaurants and shops being added to the downtown and City Market area, we are, indeed, on the right path in making downtown Roanoke a very unique tourist destination center for the middle Atlantic states. We must continue our efforts to market Roanoke successfully through our Convention and Visitors Bureau, of which the City provides 85% of the funding. We need to have better and more informational signs on 1-81, 1-581, and the Blue Ridge Parkway and we need to develop that low band tourist radio for the area so that travelers can hear about the many activities going on in the Roanoke Valley. We must continue to support many activities such as Festival in the Park, the Commonwealth Games, the Chili Cook-Off, the Miss Virginia Pageant and other activities, which are so vital to our efforts to bring people into our Valley, and to our future economic growth. I said during my campaign for Mayor in 1992 that "if there was one thing I could drastically change about the City, .... it would be a better organized and coordinated effort to attract sightseers and visitors." In this first year of our working together, I want to commend my colleagues on Council for joining with me in making sure that our tourism initiative is underway. We have so much more to do. We have made a grand start, but, if we want Roanoke to become the "Tourism Capital of the Blue Ridge," there is still much more for us to do: * AMTRAK extension through the Star City * Julian Wise Foundation Museum established * Office of National Railway Trust * Improved access to Smith Mountain Lake * Golf Roanoke package * Downtown Streetscape improvements Mountainside slope development limitations in conjunction with Roanoke County New 1-581 interchange between Orange Avenue and Hershberger Road * Henry Street development * Monument to U. S. Presidents from Virginia * Low Band Radio and 1-800-THE-STAR informational systems The Honorable Vice-Mayor and Members of the Roanoke City Council July 12, 1993 Page 3 * Improvements to Victory Stadium Railside Linear Park and Virginia Museum of Transportation improvements. The statistical data from the City's Office of Economic Development indicates a significant increase in visitors to our area. Just five years ago, in 1988, the Visitor Information Center showed tourist attendance at less than 500 persons per month. During May of 1993, just two months ago, the Center reported that 4,324 people checked in at the Information Center on the City Market. The statistics for May 1993 are over a thousand persons higher for that month than the same month in 1992. This is evidence, enough, that our tourism initiative is working and is successful. These figures, you should note, only account for those persons who come into the Visitor Information Center, and not the thousands of others who visit Roanoke's attractions without registering at the Center. One thing I learned early in my career as a City Councilman was that good intentions were not enough to make projects become reaiity. The commitment of resources, both human and monetary, are necessary. Again, I must commend myfellow Council Members because, time and time again, when it became necessary to make these commitments, City Council has responded with the net result being jobs for our citizens and investment in our community. The Council responded when it was time to revitalize the downtown area of our City and they responded when it was time to revitalize the Hotel Roanoke to stimulate the tourism and convention trade in our City. The Council has responded to create an economic strategy that combines a mix of industrial development, downtown development and tourism development designed to enhance and foster the future growth of our area. We've had success in areas other than tourism, as indicated again by statistics from our office of Economic Development. I would be remiss if I did not tell you how admirable this Council acted in bringing Blue Cross/Blue Shield, Transkrit and First Union jobs to our City. In fact, according to the statistical data from our Office of Economic Development, which I'm including herewith, the City of Roanoke has created 90% of the net new jobs created in this area during the last four years (from September 1988 through September 1992). The statistics indicate that of the 5,354 new jobs created in the metropolitan area, 4,843 were created in the City. That means approximately 10 new jobs were created within the City of Roanoke for each job created in Roanoke County, Salem City and Botetourt County combined. The statistics up through this month are not yet calculated, but through last September, Roanoke City had a net increase of 440 businesses and our Office of Economic Development reports that these new entities along with the growth from existing businesses created 12,035 net new jobs for an increase of 19.87%. The Honorable Vice-Mayor and Members of the Roanoke City Council July 12, 1993 Page 4 The Roanoke Times, on June 18, 1993, reported that the Virginia Employment Commission stated that Roanoke gained 2,500 jobs in the period from April 1992 to April 1993. While there have been many reports over the last year of job loses, it's also important to remember that there has been a sizeable increase in employment opportunities as well. Finally, I think we should recognize that, in this year, we have made some continuing evolutionary efforts to keep Roanoke City Government open for participation by our citizens. As the Mayor, I always welcome our citizens as they participate in their own democracy. It should be noted that we've had one of the largest numbers of people in attendance at any City Council meeting in about nine years during this past year. Five summits involving over 100 people were held in the City Council Conference Room. There have been three open houses in the Mayor's Office. We've established regular meetings with the School Board and we're soon to have a first regular meeting with the Housing Authority. As an outgrowth of all of this, it's important to note that the visioning process, under the auspices of our City Manager, is beginning to get under way, drawing, once again, hundreds of Roanoke citizens into the process of planning for the future of our City. Needless to say, the attempts by Council to bring local workers into the number one project of our City, the Hotel Roanoke, is just another example of our sincere efforts to make sure that the citizens of this community are involved in the activities down at City Hall. I wanted to merely provide this update in writing in advance for your consideration and ask that this report be made a part of the Consent Agenda at our next regular meeting of Council on July 12, 1993, and thereafter be received and filed. However, I would appreciate the opportunity of addressing you for a few minutes at the beginning of the Council meeting about the future of our great City. Again, it has been a great year for our City, and the leadership of this Council has continued to be progressive and yet, considerate of the needs of our people. You are all to be commended, and I look forward to another year of even greater team work with you during 1993-94. Best personal regards to each of you. Sincerely, Mayor DAB: sm Enc. STATISTICAL DATA OFFICE OF ECONOMIC DEVELOPMENT Between September 1988 and September 1992, 5,354 net new jobs were created in the MSA - 4,843 in the City! That is 90.46% of the net new jobs created or approximately 10 new jobs for each job created in Roanoke County, Salem City and Botetourt County combined. From September 1984 thru September 1992, Roanoke City had a net increase of 444 new businesses. These new entities along with the growth from existing businesses created 12,035 net new jobs for an increase of 19.87%. In fact, the Roanoke area gained 2,389 jobs from September 1991 thru September 1992. During the same period , the Lynchburg MSA gained 525, Richmond MSA had an increase of 1,412 and Norfolk-Newport News MSA enjoyed a gain of 8,160. However, Roanoke's gain was a 2.01% increase while Norfolk-Newport News was 1.43%. COMMONWEALTH OF VIRGINIA REPORT FROM VIRGINIA EMPLOYMENT COMMISSION Roanoke Unseats Bristol as Virginia's Fastest Growing Metro Area Roanoke, Hampton Roads, and Bristol--the same three metro areas that have reported positive employment growth in recent months--were still positive in November, but Roanoke (+ 1.6 percent) replaced Bristol as the leader. Nonagricultural Jobs in Virginia Metropolitan Areas (November 1991 to November 1992) Roanoke - up 1.6 percent or 2,000 to 130,600. Roanoke became Virginia's fastest growing metro area in November because of steady gains in business services and a November spurt of hiring in the area's significant mail-order retail sector. Roanoke Leads the Three Positive Job Growth Areas-- Lynchbure Moves Into the Positive Column for the First Time Since last February. For the Second consecutive month, the Roanoke area recorded the best job growth in Virginia, advancing by 1.3 percent on an annual basis because of continuing strong services growth. Nonagricultural Jobs in Virginia Metropolitan Areas (December 1991 to December 1992) Roanoke - up 1.3 percent or 1,700 to 129,700. Continued strong growth in health and business services has pushed the Roanoke area to the lead in job growth among the eight Virginia metro areas. All Metro Areas Show Annual Job Growth in January with Roanoke Still in the Lead. The metro growth patterns evident in late 1992 continued in January. All eight areas were now exhibiting positive job growth. Roanoke led the state in January with a 3. I percent job gain--mostly in the services industry. Nona~,ricultural Jobs in Vir~,inia Metropolitan Area~ (January 1992 to January 1993) Roanoke - up 3.1 percent or 3,800 to 127,600. As has been the case the past couple of months, Roanoke still leads the eight metro areas in job growth. Roanoke continues to show strengths in business and health services and local government. Manufactured goods, like furniture and machinery, also have added workers as has the wholesale distribution portion of trade. Announced pending finance and trade losses have not yet taken place. Seven Metro Areas See Annual Job Grow~[h in February_: Roanoke Still Leads; Bristol is Unchanged. Seven of Virginia's eight metro areas saw positive job growth in non-farm employment between February 1992 and February 1993. Roanoke, with a 2.8 gain centered in business and health services, led all the areas in February for the fourth consecutive month. Nonagricultural Jobs in Virginia Metropolitan Areas (February 1992 to February 1993) Roanoke - up 2.8 percent or 3,400 to 126,900. Roanoke continued to lead the state in job growth as it has done since November 1992 with strong gains in business and health services. Modest increments in local government, durable manufactured goods, and finance have also helped. Roanoke may not be able to hold on to this lead when already announced layoffs in finance and retailing take place this spring. NON RESIDENTIAL BUILDING PERMITS From fiscal year 1981-82 thru 1991-92, Roanoke City has issued 5,240 non- residential building permits totalling $414,782,759.00. In fact, in the fiscal year 1991-1992, in the midst of one of the nation's worst recessions, the City of Roanoke issued 546 non-residential permits tqtalling $67,498,230.00. This is $26 million above the ten year average for the City of Roanoke. EMPLOYMENT AT RCIT Employment at RCIT is 1,677, investment totals $98.5 million, and the City has recouped $2,759,160 above its investment in local taxes from businesses located there. INCOME Although there is a perception that a disproportionate percentage of Roanoke's new jobs are low paying, the truth is that per capita income in our MSA has risen 10 points since 1980 to 103% of the national average. Of all MSA's in the southeastern portion of the US studied by the Economic Forecasting Center (including Richmond, Norfolk, Charlotte and Greensboro), only Sarasota, Florida, had higher gains in per capita income during this decade. ECONOMIC CONDITION AND OUTLOOK Roanoke, the largest city in the Commonwealth of Virginia west of Richmond, is located at the southern end of the Shenandoah Valley, approximately 170 miles west of Richmond, 235 miles southwest of Washington, D.C., and 250 miles west of Norfolk. This position in the Southeast gives Roanoke ready access to nearly two- thirds of the total population of the United States within a 500 mile radius. Lying at the region's crossroads of major rail and highway systems, the City serves as the principal trade, industrial, transportation, medical, and cultural center of western Virginia. Chartered as a city in 1884, Roanoke encompasses a land area of approximately 43 square miles. The City's population of 96,509 accounts for more than 50% of the population in its metropolitan area, which includes the neighboring City of Salem, the Town of Vinton, and the surrounding counties of Roanoke and Botetourt. The City of Roanoke has been able to minimize the impact of the lengthy economic downturn by emphasizing economic development activity. From December 1991 to December 1992, more than 1,100 net new jobs were created. This helped to offset the layoffs and jobs lost and keep the unemployment rate significantly below the national average. Other positive indicators are that airport boardings for the period of. January thru May 1993 are up 6.3% over the same period in 1992 and air freight is up 19% for the same period (Jan. thru May 1993) over the corresponding period in 1992. The City also issued non-residential building permits totalling over $67 million. The City Council is committed to creating jobs for its citizens and generating new sources of tax revenue by strengthening and diversifying the local economy. The City's efforts to further diversify the local economy are demonstrated by its support of the continued economic development projects within the City. The Dominion Tower, a 220,000 square foot office building with a city-owned parking garage accommodating 750 vehicles and located on the north side of the Historic Farmer's Market, is a $43 million investment in the Central Business District. Eighty-six percent of the space has been leased with total employment expected to be 800. The new Norfolk Southern Building is now the anchor on the south side of the Farmer's Market. This 200,000 square foot office building houses 1,000 Norfolk Southern employees and represents an investment of $25 million. An adjacent parking garage just completed will provide 265 parking spaces for Crestar Bank, 90 spaces for the railroad, with the remainder for other businesses and the public. A 3,800 square foot area on the first floor will be leased as commercial retail or office space. The First Baptist Church completed construction of its 3,000 seat, 70,000 square foot sanctuary at a cost of $8 million. Services are now being conducted at the new facility. Blue Cross and Blue Shield of Virginia leased 42,000 square feet of space in the Signet Bank Building downtown to accommodate a larger staff. The insurance company plans to add more than 160 local employees over the next two years. Carillon Health System is currently in the process of a $55 million expansion and renovation of their Roanoke Memorial Hospital facility. The expansion includes a 300,000 square foot addition to the existing hospital facility, renovation of areas of the current hospital, and purchase of state-of-the-art medical equipment. In addition, the new South Pavilion will feature some of the newest and most sophisticated design elements in the health care industry. It will expand and centralize the hospital's critical care facilities and will provide a convenient link to the acute care units of the existing structure. Community Hospital of Roanoke Valley, operating under Carillon Health System, recently completed a 66,000 square foot office facility at a cost of $5.2 million. Renovation of the old Jefferson High School into the Jefferson Center has begun. This $5.5 million public and private partnership project will house the City's Water and Fire Administrative Offices as well as the Police Academy. Space will also be made available for area cultural groups and social service agencies. CITY'S CONTRIBUTION TO CONVENTION AND VISITORS BUREAU Since 1983, the City's contribution to the Roanoke Valley Convention and Visitors Bureau has grown from $20,000 to $500,000. Our funding alone accounted for 76% of the 1993-94 budget. DISTRIBUTION OF FUNDS While the City spends around $1.4 million annually in support of tourism, the latest available figures for travel expenditures in the City of Roanoke indicates that $146.72 million was spent by visitors here in 1990, an increase of $26.72 million over 1988. This total generated almost $2.94 million in direct local tax revenue--more than double our investment. 'l 06-25-I993 02:52PM FROM ROKE CON I VISITORS CTR TO 981277~ P.02 ROANOKE VALLEY VISITOR INFORMATION CENTER STATISTICS Examples: (1992) APril Total visitors 2,362 ~of States rep. 43 of Countries/Nations' 17 May June July AUOuSf 2,885 3,448 4,118 4,565 38 42 44 48 17 12 16 22 I VA VA VA VA VA 2 NY PA NC NC FL $ NC NY PA FL NY 4 FL CA FL PA NC 5 NJ NC NY NY NJ 6 PA FL MD MD PA 7 MI NJ GA NJ MD 8 WV OH TN TN OH 9 CANADA TX OH TX TX 10 SC MD TX CA CA Foreign Countries/Nations represented April - August 1992.' Germanv New Zealancl Singapore Japan Canada Poland Iran India France Denmarl~ Sweden S, AFrica Switzerland Englanct Netherlands Iceland Russia ItalV Hungary Bulgaria Austral ia Ireland Norway Puerto Rico Spain Israel Mexico Venezuela Greece virgin ISlands SCotland Hong Kong Finland Costa Rico Argentina Belgium Past Attendance Figures: January 312 1,414 1,056 849 1,169 1,559 February 406 521 1,088 1,429 1,528 1,534 March 120 1,264 1,539 2,049 1,795 1,924 April 1,302 1,202 1,876 2,014 2,362 3,321 May 1,844 1,671 2,494 2,793 2,976 4,324 June 1,435 2,016 2,897 3,113 3,448 JulV 2,105 3,206 3,524 4,104 4,118 August 2,128 2,990 3,118 3,458 4,565 September 1,300 1,993 2,612 2,461 3,274 october 474 2,723 2,117 1,929 2,777 4,586 November 674 1,562 1,487 1,115 1,704 2,387 J~ ~ 1.476 ~ 975 1~402 ~ TOTALS 1,408 16,7t3 20,692 24,323 28,153 35,973 · The visitor Information Center moved to Its new IOC~tlon September 28, 1990. * OCtOber 15, 1992 will mark the 5th year of oDer~tion. · For fflore information please contact Catherine Fox (342-6025). CONVENTION NUMBER In 1988, 26,700 people attended conventions at the Civic Center facility. In 1992, that figure had increased to 48,646, an increase of 82.19% over 1988. By including all trade shows and consumer shows attendance at the Civic Center was 125,318 in 1992. In addition, the attendance at the Roanoke Valley Convention and Visitors Bureau, Visitor Information Center has grown from 16,713 people in 1988 to 33,973 in 1992 for an increase of 103.72%. BOND RATING One verification that our diversification efforts are paying off is our recent AA bond rating. Fitch Investors Service put it this way - "With its evolution from its historic position to a more diversified economic base, Roanoke has maintained and enhanced its position as the major city in western Virginia. The City has successfully expanded its employment base into a broad number of sectors and serves as the essential employment center and retail core for a land and population area well in excess of Roanoke itself." ROANOKE OVERVIEW Economic development is a dynamic field with ever-changing criteria. While our past accomplishments are strong on any scale, the City is not resting on its laurels. The reopening of the Hotel Roanoke and the construction of an adjacent conference center are now becoming a reality. Although this endeavor is estimated to cost $45 million, projected new direct taxes will support the debt necessary to bring this project to fruition. Our only conclusion can be not to think of how much it will cost us to do this project, but how much it will cost us if we don't. David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 R~anoke, Virginia 24011-1594 Telephone: (703) 981-2444 July 12, 1993 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia ( 1950 ), as amended. Sincerely, David A. Bowers Mayor DAB: se CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: September 13, 1993 Mayor David A. Bowers Mary F. Parker, City Clerk Mayor, the attached communication with regard to a visitors center on the Blue Ridge Parkway near the Mill Mountain exit was included on the July 12 Consent Agenda and inadvertently, the recommended action assigned by my office was that the letter be received and filed; however, the last paragraph of your letter requested that the matter be referred to the City Manager for comment and to the City Attorney for preparation of the proper measure expressing Council's endorsement. Do you mind if I, again, place your letter on the September 27 Consent Agenda, along with my cover letter expl~in{ug what happened, so that Council may officially refer your communication to the City Manager and the City Attorney as you requested? I apologize for the abovedescribed oversight. MFP:sm Enc. David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 25, 1993 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wanted to share with all of you the enclosed correspondence from Kim Kimbrough, along with a resolution from Downtown Roanoke, Incorporated, endorsing the proposal to build a visitors center on the Blue Ridge Parkway near the Mill Mountain exit. This is an excellent idea, and ties in very well with our *'tourism initiative." With several million people travelling up and down the Blue Ridge Parkway, it would be an excellent opportunity for Roanoke's activities to have a visitors center at that intersection to inform and entice travellers into the City. This project can benefit Mill Mountain Zoo, the Transportation Museum, Center In The Square, and all the other activities available for visitors and residents Alike here in Roanoke. I respectfully request that this item be placed on tho next Consent Agenda of the Council, and, thereafter, be referred to the City Manager for any appropriate comment and to the City Attorney for the preparation of a similar resolution of Council's endorsement of the project. Best personal regerds. Sincerely, David A. Bowers Mayor DAB: jas Enclosures OFFICERS AND DIRECTORS June 14, 1993 The Honorable David A. Bowers Mayor, City of Roanoke 215 Church Avenue Room 452 Roanoke, Virginia 24011 Dear Mayor Bowers: Attached to this correspondence is a resolution recently passed by the Board of Downtown Roanoke Incorporated supporting and encouraging the effort to establish a new (staffed) visitors center on the Blue Ridge Parkway at a site already proposed by Roanoke County and the National Parks Service. Downtown Roanoke Incorporated, as a local economic development organization, realizes the significant economic and marketing impact this would have on the downtown area as well as the entire Roanoke Valley if such a facility were built. As a result, it is our intent to join with the other organizations and local governments which have endorsed and are working to implement this proposal. Through this correspondence, we hope to make you aware of this tremendous opportunity for the Roanoke Valley and the ongoing plans to bring_i~tion. It is furthermore our desire to seek your prelimina~r this initiative. Our organization, along with the businesses and property owners which we represent, would greatly appreciate your support for this far-reaching tourism development project. We likewise continue to appreciate your ongoing support for activities which enhance the economic fortunes of the entire Roanoke Valley. Franklin D. Kimbrough Executive Director enclosure DOWNTOWN ROANOKE, INCORPORATED 310 FIRST STREET SW ,. ROANOKE VIRGINIA 24011 (703) 342-2028 ,., FAX (703) 344-1452 RESOLUTION WHEREAS, approximately eight million vehicles annually travel pass the Roanoke Valley exits on the Blue Ridge Parkway; and WHEREAS, very few actually leave the parkway via these exits due to lack of information about the communities along the route of the parkway; and WHEREAS, downtown Roanoke, only a short distance from the Mill Mountain exit, is the home to Center in the Square, the Virginia Museum Of Transportation, the Historic Farmers Market, the Roanoke Valley Visitors Center, and over a dozen special events and festivals highlighting various aspects of our community and our quality of life; and WHEREAS, the National Park Service, operator of the Blue Ridge Parkway, and the County of Roanoke have proposed the creation and siting of a visitors center on the Parkway to consist of a facility of approximately 11,000 square feet providing interpretive and informational assistance for travelers along the Blue Ridge Parkway in Virginia; and WHEREAS, the preferred site of both of these groups is on the south side of the Roanoke River approximately four miles north of the Blue Ridge Parkway exit leading to Mill Mountain and ultimately downtown Roanoke via the local directional sign matrix system which was installed in September, 1991; and WHEREAS, the proposed Blue Ridge Parkway visitor canter will provide information on recreational opportunities available throughout the region, as well as a 150 seat auditorium for audio-visual media, exhibit space, administrative offices, restrooms, a picnic area, and sufficient parking; and WHEREAS, the siting and building of such a facility at the proposed location would enhance greatly the experience of motorists travelling along the Blue Ridge Parkway as well as the tourism development fortunes of downtown Roanoke and the entire Roanoke Valley. NOW THEREFORE BE IT RESOLVED, that the Board of Directors of Downtown Roanoke Incorporated endorses the proposal to build a visitor center on the Blue Ridge Parkway near the Mill Mountain exit and furthermore offers its support through whatever means necessary and available to further the realization of this proposal, ~J~ Wright President MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDRA H. EAK1N Deputy City Clerk July 16, 1993 File #67-87-317 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Mayor David A. Bowers recommending establishment of a Sports Director position to promote and coordinate City sporting events, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. On motion, duly seconded and unaDimously adopted, the matter was referred to you for the purpose of contacting representatives of other Jurisdictions in the Roanoke Valley to determine if there is an interest in establishing a position of Regional Sports Director. Sincerely, Ma~r F. Parker, CMC/AAE City Clerk MFP: s m Eno. po: Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director, Public Works Lynnis B. Vernon, Acting Manager, Recreation, Maintenance E. Laban Johnson, Special Events Coordinator Parks and Grounds David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 -! 594 Telephone: (703) 981-2444 July 12, 1993 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles, Vice-Mayor Fitzpatrick and Gentlemen: Who would have thought ten or twelve years ago that the City of Roanoke even needed a Special Events Coordinator! Now, due to the good work of Laban Johnson and Joyce Waugh before him, it's hard to understand how we could ever have gotten along without such a position. The number of festivals and special events which the City of Roanoke has been involved with have multiplied and have become larger and more difficult to put on, and we do now realize how much work Laban and his staff do in coordinating these activities with all of our various City departments. It's becoming quite apparent that an outgrowth of those many activities may result in the need for a "Sports Coordinator" with emphasis on "eco-tourism" and "lifestyle tourism". The responsibilities of the Special Events Committee have expanded beyond the coordination of festivals and other events. Already, we have the Commonwealth Games, the Crestar Soccer Tournament, the Dominion/First Union Festival Run, and many other sporting events, including hockey back at the Roanoke Civic Center. I am a firm believer that things just don't happen, people must make them happen. Accordingly, it's important that we consider the addition of a Sports Director who can promote and coordinate the many sporting events which are receiving popular attention from the citizens of Roanoke. It is the City Manager's decision as to whether this position needs to be created, how it is to be funded, and which department it should be listed under (i. e. Special Events Coordinator, Civic Center, or part of the Convention and Visitors Bureau, or a regional office). At any rate, the idea has spawned quite a lot of attention and comment, and I believe it is worthy of review by the City Manager. The Honorable Vice-Mayor and Members of the Roanoke City Council July 12, 1993 Page 2 Accordingly, I would respectfully request that this letter be placed on the Consent Agenda f/or our next meeting of Council on July 12, 1993, and thereafter referred for consideration to the City Manager and/or 1994-95 budget study for further study and report back to Council. Best personal regards to each of you. Sincerely, David A. Bowers Mayor DAB: sm Pending Items from February 10, 1992 through June 28, 1993 Refen'al Date Referred To Item 2/10/92 City Attorney Request to study the matter of regulating the sale of "look- alike" weapons. 9/9/92 Director of Finance Request to provide information with regard to the cost of reducing the number of years to become vested in the City's pension plan from ten to five. 10/12/92 City Planning Commission Remarks with regard to the issue of demolition of buildings as related to economic development, as well as the City's beautification efforts and its impact on downtown Roanoke and adjoining neighborhoods. 1/4/93 City Manager City Attorney Remarks of Mr. Walker Nelms with regard to a proposed animal control ordinance. (See report of City Attorney under date of January 11, 1993.) 3/8/93 Legislative Affairs Committee Concerns expressed by Council with regard to more stringent State law regarding bingo regulations. Pending Items from February 10, 1992 through June 28, 1993 Referral Date Referred To Item 3/22/93 4/26/93 5/3/93 City Manager City Clerk Commissioner of Revenue City Treasurer City Manager Acting Director of Finance City Manager Matter of certain enhancements to the Council Chamber. Matter of developing a procedure whereby property owners may pay their real estate taxes by installments. Matter of developing a railside linear park along the main line of the Norfolk Southern tracks. 5/10/93 6/28/93 Legislative Affairs Committee City Attomey William White, Sr., Chairperson William F. Clark Charles M. HmTme Newspaper articles with regard to the progress made by the City of Charlotte, North Carolina, compared to the City of Richmond, Virginia, over the last 25 years. Bids for Craig-Robertson Road, S.E. Bridge replacement. 2 Pending Items from February 10, 1992 through June 28, 1993 Referral Date Referred To Item 6/28/93 William White, Sr., Chairperson William F. Clark Charles M. Huffine Bids for Bridge Maintenance Projects, Centre and Shenandoah Avenues, N. W. 6/28/93 William White, Sr., Chairperson Kit B. Kiser M. Craig Sluss Bids for construction of the Falling Creek Finished Water Reservoir. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 2A011 Telephone: (703) 981-2541 SANDRA H. EAI{IN Deputy City Clerk July 16, 1993 File #15-110-230 Mimi Hodgin, Chairperson Roanoke Arts Commission 805 Virginia Avenue Salem, Virginia 24153 Dear Ms. Hodgin: This is to advise you that Richard C. Maxwell has qualified as a member of the Roanoke Arts Commission, for a term of three years ending June 30, 1996. Sincerely, j~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission 0-2 Oath or Affirmafi OffiCe ~tate o] Virginia, U_,i~ o] Roanoke, to I, Rioh~rd ~, M~wall '93 Jurt25 All :20 , do solemnly swear (or attlrm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I w~l faithfuHy and impa~ially discharge and pe~orm all the duties incumbent upon me s,s a member of the Roanoke Arts Commission, for a term of three years ending June 30, 1996. according to the best of my ability. So help me God. Subscribed and sworn to before me, this .Deputy Clerk MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #15-110-202 Kenneth S. Cronin Personnel Manager Roanoke, Virginia Dear Mr. Cronin: This is to advise you that L. Bane Coburn has qualified as a member of the Personnel and Employment Practices Commission, for a term of three years ending June 30, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm 0-2 Oa+h or Affirmation of I, L. P,~ne Cnhnrn , do solemnly swear (or affirnl) that I ~1 sup~ the Constitution of the United S~tes, and ~e Constitution of the S~te of Virginia, and ~at I w~ faithfully ~d impa~ially discharge and pe~orm all the duties incumbent u~n me a member of the Personnel and Emplo~ent Practices Co~iss~on, for a ~erm of ~hree years ending June ~0, 1996. according to the best of my ability. So help me God. Subscribed and sworn to before me, this ~ °~0~ ~ ~i~t or~P.~l~ic Works October 15, 1993 Mr. James L. Cross, Jr. 3817-2 Stratford Park Drive Roanoke, Virginia 24018 Dear Mr. Cross: You submitted a communication to Roanoke City Council on July 12, 1993, requesting a refund of filing fees and advertising costs relative to a petition to close a portion of Barns Avenue. Your request was referred to the City administration for appropriate disposition. I am enclosing for your information an interdepartmental communication dated October 8, 1993, which I received from the City Attorney concerning your request. You will note the opinion that neither the City Manager nor City Council have authority under the current City Code to waive the fee or charges which you request. City staff are researching this situation to determine the desirability of recommending to City Council any changes in the current code. Of course, I cannot advise at this time whether any changes, if recommended, would have any bearing on your case. Should the situation change so as to affect your request, you will be advised. If you have any questions concerning this matter, you may contact me at 981-2741. Sincerely, William F. Clark Director of Public Works pr Attachment cc: Mr. W. Robert Herbert, City Manager sr~ Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Mr. John R. Marlles, Chief, Planning & Community Development Mr. Edward R. Tucker, City Planner Room 354, Municipal Building 215 Church Avenue, S, W Roanoke, Virginia 24011-1584 (703) 981-2741 DATE: TO: FROM: SUBJECT: CITY OF ROANOKE i~k:Cui_ ~ £',]77 '~: INTERDEPARTMENTAL COMMUNICATION October 8, 1993 William F. Clark, Director of Public Wo~.k~ Wilburn C. Dibling, Jr., City Attorney James L. Cross~ Jr.~ letter of June 24~ 1993 You have requested my opinion as to the letter of James L. Cross, Jr., dated June 24, 1993. I have completed my review, and I am pleased to advise you as to the position of this Office with respect to Mr. Cross' refund request. As you know, Mr. Cross filed three applications to close a portion of Barns Avenue, N.W. All three of those applications were advertised. The second of the three applications was approved by City Council, but one of the conditions was never met. The condition which was not met related to vesting of the property upon which Barns Avenue, N.W., is located. At no time during the public hearing held on January 9, 1990, did any person voice an objection to the vesting requirement. By letter dated March 1, 1990, a copy of which is attached, however, the Commonwealth of Virginia advised that upon closure, Barns Avenue, N.W., would not be permitted to vest in the adjoining landowners; rather the Commonwealth would only sell such property. The Commonwealth's decision was based upon the determination that the Commonwealth, and not the City, owned Barns Avenue, N.W. The City has no duty to determine the ownership of property subject to a street closure; that duty is upon the petitioner. In light of the late determination of the ownership of the subject property, and the Commonwealth's assertion of its property rights, it was necessary for Mr. Cross to file the third application and have the same advertised. Furthermore, S30-14(2) of the City Code provides that a fee, in an amount prescribed by City Council, shall be charged by the City for processing all applications for the alteration or vacation of any street or alley. That same subsection provides that the City Clerk shall not accept any application, unless such fee is paid. I believe that the clear implication of those two portions of the same subsection is that the City Manager may not waive (or refund) the application fee for a street or alley closure. Inasmuch as the City Code requires the payment of a filing fee and advertising charges whenever an application for the closing of a street is filed, City Council is without authority to waive either the fee or the charges without amending the City Code. WCDj/SJT.~S~ Attac.~m6nt_ cc: -Mary F. Parker, City Clerk W. Robert Herbert, City Manager Ted Tucker, City Planner ~AY COMMONWEALTH o[ VIRGINIA March ], 1990 PO Box 3071 Salem, Virgln~a ZJl~] re - 01d Route 117 (0117-080-202) Roanoke County Mr. Edward R. Tucker Agent to the Planning Camisston for Land Sub<ltvtsio~ 215 Church Avenue $W IIool 355 Roanoke, Virginia ~4011 Deer Mr. Tucker: I Im ~tttng in reference to ya~r le~ of 3enuery 30, lggO, concerning the fei stmllle title to 01d liable 117, e#d ~ City's r~uest for the CIIl~ of Vt~tntl ~ Itma ,Kb title of rt~t-of-~y to the City of ~e~e. The Co~.m~41th clItlll I ~O-Fei~ ~lt~'lctod fei right-of-way on Route llY. Flirts cu~aatly aa file f~ ~ 117 IMiuto ~t g~rtles along this told ~ lltd ~ ~ ~1~ ~tZt~ ~t ~ 117 wes 60-F~t wiUe. ~.eW ~M rt~M~..~!~. ~f~, tf t~ City of Roe~ke ,isles ~ Lf Z ml~ ..~.~. of fur~er assistance, plaaaa call. Years trgly, S. I. lucre. Sll:es F. C. AIttzer, 3r. ~st~t F.~I nNr MARY F. PA~KF~I/ City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 ~ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File//514 W. Robert Herbert Ctty Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Gentlemen: I am attaching copy of a communication from James L. Cross, Jr., requesting a refund of filing fees and advertising costs ~lative to his petition to close a portion of Barns Avenue, N. W., which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. On motion, duly seconded and unanimously adopted, the ~equest was refer~ed to you for app~opriata disposition. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: s m Ene. pc: Mr. James L. Cross, Jr., 3817-2 Stratford Park Drive, S. W., Roanoke, Virginta 24018 kEOEP./7 ? 3817-2 STRATFORD PARK DRIVE SW ROANOKE, VA 24O18 '93 24 June 1993 CITY OF ROANOKE Mary F. Parker, city Clerk 215 Church Avenue SW Room 456 Roanoke, VA 24011 Dear Ms. Parker I appeared before city Council on 12 April 1993 regarding my request to close a portion of Barns Avenue NW. I requested a refund of filing fee and advertising charges in the amount of $ 293.20 on the basis I had paid these fees on the previous application. My petition was very near the end of the agenda, and possibly due to the late hour, council took no action on my request. Please advise Council of the oversight and request that these expenses be reimbursed. Thank you for your attention to this request. Ja~es L. Cross, Jr. / counc.4 James G. Harvey, 1I, Chairman Dr. Patrick R. Liverpool, Vice Chairman Dr. Raymond D. Smoot, Jr., Secretary James D. Grisso, Treasurer W. Robert Herbert Minnis E. Ridenour Brian J. Wishneff, Acting Director '93 J/iL -8 PI2:1 6 July 8, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Council Members: Please reserve space on the Council agenda for July 12, 1993 for a presentation about the Hotel Roanoke Conference Center project. Sincerely, Brian J. Wislmeff Acting Director of Conference Center BJW/dff 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Telephone: 703-981-1170 Facsimile: 703-224-3060 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011 Telephone: (703) 981-2S41 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-467 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31564-071293 amending and reordaining certain sections of the 1993-94 School and Capital Projects Fund Appropriations, providing for appropriation of $2,200,000.00 to renovate Morningside Elementary School; and appropriation of funds to the following school grant accounts: $2,787,490.00 - Chapter I Winter Program, $42,221.00 - 1993 Summer Youth Employment Program, $46,362.00 - 1993 Summer School Without Walls Program, $665,000.00 - Alternative Education Program, $95,917.00 - Special Education Jail Grant, $109,887.00 - Regional Adult Literacy and Basic Education Program, $35,163.00 - Regional Adult Education Specialist Program, $8,006.00 - GED Testing Program, $47,065.00 - Specialist for Occupationai Transition Program, $4,337.00 - Adult Education in the Jails Program, and $30,000.00 - Impact Aid Program. Ordinance No. 31564-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~l~._ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Charles W. Day, Chairperson, Roanoke City School Board E. Wayne Harris, Superintendent of Schools, Roanoke City Public Schools Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools June S. Noliey, Clerk of the Roanoke City School Board Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 12th day of July, 1993. No. 31564-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 School and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 School and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund Education $ 75,465,034 Chapter I Winter 1993-94 (1-37) .................... 2,787,490 Summer Youth Employment 1993 (38-43) ............... 42,221 Summer School Without Walls 1993 (44-51) ........... 46,362 Alternative Education 1993-94 (52-63) ....... Special Education Jail Grant 1993-94 (64-74) Regional Adult Literacy and Basic Education 1993-94 (75-77) ............................ Regional Adult Education Specialist 1993-94 (78-83) .................................... GED Testing 1993-94 (84-85) ................. Specialist for Occupational Transition 1993-94 (86792) ......... ~ .......... Impact Amd 1993-94 (94-98) ............... Instruction (99-100) ........................ ....... 665,000 ....... 95,917 ....... 109,887 ....... 35,163 ....... 8,006 47,065 ....... 50,592,166 Education Chapter I Winter 1993-94 (101) ..................... Summer Youth Employment 1993 (102) ................. $ 75,465,034 2,787,490 42,221 Summer School Without Walls 1993 (103} ............. $ Alternative Education 1993-94 (104-105) ............ Special Education Jail Grant 1993-94 (106) ......... Regional Adult Literacy and Basic Education 1993-94 (107) ..................................... Regional Adult Education Specialist 1993-94 (108) ............................................. GED Testing 1993-94 (109) .......................... Specialist for Occupational Transition 1993-94 (110) ..................................... Adult Education in the Jails 1993-94 Impact Aid 1993-94 (112) ............. !~!]~]]~]~ 46,362 665,000 95,917 109,887 35,163 8,006 47,065 4,337 30,000 CaPital Pro4ects Fund Education Renovation of Morningside Elementary School $ 13,710,656 (113).. 2,425,000 Due from State Literary Loan (114) ................ $ 2,200,000 6) 7) 8) 9) 10) 11) 12) 13) 1) Elementary Teachers 2) 'Substitute Teachers 3) Coordinators 4) Teachers Aides 5) Extended Day/IEP Supplements Social Security Retirement Health (030-060-6141-6000-0121) $ 899,518 (030-060-6141-6000-0021) 8,000 (030-060-6141-6000-0124) 90,945 (030-060-6141-6000-0141) 347,309 (030-060-6141-6000-0129) (030-060-6141-6000-0201) (030-060-6141-6000-0202) Insurance (030-060-6141-6000-0204) Instructional Travel (030-060-6141-6000-0551) Instructional Equipment (030-060-6141-6000-0821) Secondary Teachers Parent Involvement Team Parent Involvement Aide (030-060-6141-6100-0121) (030-060-6141-6100-0123) (030-060-6141-6100-0141) 74,225 108,292 151,971 198,200 2,500 49,178 184,425 48,236 3,218 14) Social Security 15) Retirement 16) Health Insurance 17) Administrator 18) Dissemination Specialist 19) Clerical 20) Social Security 21) Retirement 22) Health Insurance 23) Indirect Costs 24) Clerical Substitute 25) Contracted Community Services 26) Service Contracts 27) 28) (030-060-6141-6100-0201) $ 16,515 (030-060-6141-6100-0202) 24,524 (030-060-6141-6100-0204) 20,920 (030-060-6141-6200-0114) 51,789 (030-060-6141-6200-0138) 23,391 (030-060-6141-6200-0151) 27,219 (030-060-6141-6200-0201) 7,834 (030-060-6141-6200-0202) 11,633 (030-060-6141-6200-0204) 7,578 (030-060-6141-6200-0212) 46,550 (030-060-6141-6200-0321) ~,500 (030-060-6141-6200-0313) (030-060-6141-6200-0332) Dissemination Services (030-060-6141-6200-0351) Parent Involvement Travel (030-060-6141-6200-0551) 29) Administra- tive Travel (030-060-6141-6200-0554) 30) Transporta- tion Services (030-060-6141-6200-0583) 31) Evaluation Materials (030-060-6141-6200-0584) 32) Parent Involvement (030-060-6141-6200-0585) 33) Inservice Training (030-060-6141-6200-0129) 34) Office Supplies (030-060-6141-6200-0601) 35) Food (030-060-6141-6200-0602) 36) Instructional Supplies (030-060-6141-6200-0614) 37) Maintenance of Equipment Replacement (030-060-6141-6200-0801) 38) Teachers (030-060-6440-6449-0121) 39) Social Security (030-060-6440-6449-0201) 40) Travel (030-060-6440-6449-0551) 26,300 52,900 3,500 900 2,950 98,255 '7,500 24,600 15,655 3,900 19,360 105,200 20,000 17,150 1,312 5,296 41) Student Participant Allowances (030-060-6440-6549-0129) Student Trade 42) Helpers 43) Social Security 44) Teachers 45) Social Security 46) Travel 47) Student Participant Allowances 48) Contractual Services 49) 5o) 51) 52) 53) 54) 55) 56) 57) 58) 59) 6o) 61) 62) $ 10,557 (030-060-6440-6549-0183) 7,344 (030-060-6440-6549-0201) 562 (030-060-6441-6449-0121) 14,058 (030-060-6441-6449-0201) 1,075 (030-060-6441-6449-0551) 1,890 (030-060-6441-6549-0129) (030-060-6441-6549-0331) Miscellaneous Materials (030-060-6441-6549-0523) Insurance (030-060-6441-6549-0538) Instructional Material (030-060-6441-6549-0614) Secondary Teachers (030-060-6442-6100-0121) Coordinator (030-060-6442-6100-0123) Inservice (030-060-6442-6100-0129) Teacher Aides(030-060-6442-6100-0141) Social Security (030-060-6442-6100-0201) State Retirement (030-060-6442-6100-0202) Health Insurance (030-060-6442-6100-0204) Instructional Travel Clerical Social Security State Retirement 63) Health Insurance 64) Teachers 65) Clerical 66) Social Security 67) State Retirement 68) Health Insurance 69) Contracted (030-060-6442-6100-0551) (030-060-6442-6300-0151) (030-060-6442-6300-0201) (030-060-6442-6300-0202) (030-060-6442-6300-0204) (030-060-6516-6554-0121) (030-060-6516-6554-0151) (030-060-6516-6554-0201) (030-060-6516-6554-0202) (030-060-6516-6554-0204) Psychological Services (030-060-6516-6554-0311) Travel (030-060-6516-6554-0554) 25,415 2,019 5O 150 1,705 384,530 31,673 15,000 51,544 38,255 53,477 62,760 9,635 13,033 997 1,481 2,615 58,813 4,804 4,500 4,370 5,230 3,000 70) 2,450 71) 72) 73 74 75 76 77 78 79 80 Office Supplies (030-060-6516-6554-0601 Instructional Supplies (030-060-6516-6554-0614 Instructional Equipment (030-060-6516-6554-0821 Administrative Equipment (030-060-6516-6554-0826 Administrative Services Social Security Contracted Services Specialist Clerical Social Security Communi- cations Travel (030-060-6762-6550-0121 (030-060-6762-6550-0201 (030-060-6762-6550-0313 (030-060-6763-6351-0124 (030-060-6763-6351-0151 (030-060-6763-6351-0201) (030-060-6763-6351-0523) (030-060-6763-6351-0551) 82) 83) Instructional Supplies 84) GED Examiners 85) Social Security 86) Specialist 87) Social Security 88) State Retirement 89) Health Insurance 90) Local Travel 91) Conference Travel 92) Office Supplies 93) Contracted Services 94) Clerical 95) Social Security 96) Retirement 97) Health Insurance 98) Office Supplies 99) Matching Funds 100) Retirement- VSRS (030-060-6763-6351-0614) (030-060-6764-6550-0121) (030-060-6764-6550-0201) (060-060-6765-6333-0124) (030-060-6765-6333-0201) (030-060-6765-6333-0202) (030-060-6765-6333-0204) (030-060-6765-6333-0551) (030-060-6765-6333-0554) (030-060-6765-6333-0601) (030-060-6766-6550-0313) (060-060-6910-6307-0151) (030-060-6910-6307-0201) (030-060-6910-6307-0202) (030-060-6910-6307-0204) (030-060-6910-6665-0601) (030-060-6001-6400-0588) (030-060-6001-6000-0202) $ 1,000 5,000 750 6,000 2,198 156 107,533 17,000 7,500 1,875 2,588 4,000 2,200 7,500 506 33,568 2,568 3,814 2,615 3,500 5OO 500 4,337 17,127 1,310 1,939 2,615 7,009 (405,120) (165,880) 101) Federal Grant Receipts (030-060-6141-1102) $ 2,787,490 102) Federal Grant Receipts (030-060-6440-1102) 42,221 103) Federal Grant Receipts (030-060-6441-1102) 46,362 104) Local Match (030-060-6442-1101) 571,000 105) Federal Grant Receipts (030-060-6442-1102) 94,000 106) State Grant Receipts (030-060-6516-1100) 95,917 107) Federal Grant Receipts (030-060-6762-1102) 109,887 108) State Grant Receipts (030-060-6763-1100) 35,163 109) Fees (030-060-6764-1103) 8,006 110) State Grant Receipts (030-060-6765-1100) 47,065 111) Federal Grant Receipts (030-060-6766-1102) 4,337 112) Federal Grant Receipts (030-060-6910-1102) 30,000 113) Appropriation From Literary Loan (008-060-6080-6896-9006) 2,200,000 114) Due From State Literary (008-1275) 2,200,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. DEPARTMENT OF FINANCE cmr or .OANOKE, VA. , '.' RE July 12, 1993 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance School Board Request for the Appropriation of Funds I have reviewed the attached request of the School Board to appropriate funding into two funds. This report will appropriate $2,200,000 in State Literary Loan Funds in the Capital Projects Fund for the renovation of Morningside Elementary School. This report also appropriates eleven grants in the School Fund. All of the grants are funded with federal and state funds and fees. In addition to these funding sources, the Alternative Education grant will require a local match of $571,000. Funding for the local match is available in the following accounts: ALTERNATIVE EDUCATION: · Matching Funds · Retirement-VSRS (030-060-6001-6400-0588) $ 405,120 (030-060-6001-6000-0202) 165,880 I recommend that you concur with this request of the School Board. JDG:pac attachment A~fng Director of Finance ,~ Finn D. Pincus, Chairman Charles W. Day, Vice Chairman Marilyn C. Curtis /,.-Roanoke -, City School Board C. Nelson Harris Martha W. O'Neil Clubert G. Poff James M. Turner. Jr. Frank P. Tota, Superintendent Richard L. Kelley. Clerk of the Beard P.O. Box 13145, Roanoke, Virginia 24031 "' 703-98t-2381 ,, Fax: 703-981-295t June 30,1993 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its June 29, 1993 meeting, the Board respectfully requests City Council to appropriate $2,200,000.00 for the renovation of Morningside Elementary School. A Literary Fund loan in the said amount has been approved for the project. The Board further requests the appropriation of funds to the following school grants: Grant No. 6141 - $2,787,490.00 for the Chapter I Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. The program will be one hundred reimbursed by federal funds. Grant No. 6440 $42,221.00 for the 1993 Summer Youth Employment Program to provide training and hands-on experience for building trades students. The program will be one hundred percent reimbursed by federal funds. Grant No. 6441 $46,362.00 for the 1993 Summer School without Walls Program to provide remedial and basic education in the areas of English, Math, Science and Social Studies. The program will be one hundred percent reimbursed by federal funds. Grant No. 6442 - $665,000.00 for the Alternative Education Program to provide instruction and guidance services to secondary students who are at-risk of leaving school. The program will be funded by federal funds and local match. Grant No. 6516 - $95,917.00 for the Special Education Jail Grant to provide funds for special education and related services to eligible inmates in the Roanoke City Jail. The program will be reimbursed one hundred percent by state funds. Grant No. 6762 - $109,887.00 for the Regional Adult Literacy and Basic Education Program for 1993-94 to provide funds for the administration of adult literacy programs. The program will be subcontracted through Total Action Against Poverty. Excellence in Education ~' ,~embers of Council Page 2 June 30, 1993 Grant No. 6763 - $35,163.00 for the Regional Adult Education Specialist Program to provide ancillary and support services for the Adult Literacy and Basic Education Program. The program will be one hundred percent reimbursed by state funds. Grant No. 6764 - $8,006.00 for the GED Testing Program to provide instructors for GED preparation classes and for the administration of the GED examinations. The source of funds will be student fees. Grant No. 6765 - $47,065.00 for the Specialist for Occupational Transition Program to provide funds for the expenses of the Regional Specialist. The program will be one hundred percent reimbursed by state funds. Grant No. 6766 - $4,337.00 for the Adult Education in the Jails Program for 1993-94 to provide pass through funds to be used for instruction to inmates in the Roanoke City and Roanoke County Jails to aid in their acquisition of the GED Certificate. The program will be reimbursed one hundred percent by federal funds. Grant No. 6910 - $30,000.00 for the Impact Aid Program to provide funds for salary and fringe benefits of the grant office secretary and for operating supplies of the grants office. The program will be reimbursed one hundred percent by federal funds. The Board appreciates the approval of these requests. Richard L. Kelley Executive for Business Affairs and Clerk of the Board rge CC: Mr. Finn D. Pincus Dr. Frank P. Tota Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling v/~lr. James D. Grisso s. Ila Farriss (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Renovation of Norningside Elementary School 6080 008-060-6080-6896-0851 Appropriation Unit ZMW 008-060-6080-6896-90{37' Alterations to Buildings State Literary Fund Loans $ 2,200,000.00 $ 2 200 000.00 The renovation of Morningside Elementary School is the sixth in a series of seven schools constructed prior to 1930 which are scheduled to be remodeled. A Literary fund loan in the amount of 82,200,000 has been approved for this project. June 29, 1993 ROANOKE CITY SCffOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chapter I Winter, 124-94-1 6141 030-060-6141-6000-0121 030-060-6141-6000-0021 030-060-6141-6000-0124 030-060-6141-6000-0141 030-060-6141-6000-0129 030-060-6141-6000-0201 030-060-6141-6000-0202 030-060-6141-6000-0204 030-060-6141-6000-0551 030-060-6141-6000-0821 030-060-6141-6100-0121 030-060-6141-6100-0123 030-060-6141-6100-0141 030-060-6141-6100-0201 030-060-6141-6100-0202 030-060-6141-6100-0204 030-060-6141-6200-0114 030-060-6141-6200-0138 030-060-6141-6200-0161 030-060-6141-6200-0201 030-060-6141-6200-0202 030-060-6141-6200-0204 030-060-6141-6200-0212 030-060-6141-6200-0321 030-060-6141-6200-0313 030-060-6141-6200-0332 030-060-6141-6200-0351 030-060-6141-6200-0551 030-060-6141-6200-0554 030-060-6141-6200-0583 030-060-6141-6200-0584 030-060-6141-6200-0585 030-060-6141-6200-0129 030-060-6141-6200-0601 030-060-6141-6200-0602 030-060-6141-6200-0614 030-060-6141-6200-0801 Appropriation Unit X1T 030-060-6141-1102 Elementary Teachers Substitute Teachers Coordinators Teacher Aides Extended Day/IEP Supplements Social Security Retirement Health Insurance Instructional Travel Instructional Equipment Secondary Teachers Parent Involvement Team Parent Involvement Aide Social Security Retirement Health Insurance Administrator Dissemination Specialist Clerical Social Security Retirement Health Insurance Indirect Costs Clerical Substitute Contracted Community Services Service Contracts Dissemination Services Parent Involvement Travel Administrative Travel Transportation Services Evaluation Materials Parent Involvement Inservice Training Office Supplies Food Instructional Supplies Maintenance of Equipment - Replacement $ 899,518.00 8,000.00 90,945.00 347,309.00 74,225.00 108,292.00 151,971.00 198,200.00 2,500.00 49,178.00 184,425.00 48,236.00 3,218.00 16,515.00 24,524.00 20,920.00 51,789.00 23,391.00 27,219.00 7,834.00 11,633.00 7,578.00 46,550.00 2,500.00 26,300.00 52,900.00 3,500.00 900.00 2,950.00 98,255.00 7,500.00 24,600.00 15,655.00 3,900.00 19,360.00 105,200.00 20,000.00 $ 2,787,490.00 Federal Grant Receipts $ 2 787 490.00 The Chapter I Winter Program will provide remedial reading, language arts and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds and will end June 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Sumer Youth E~ployment 1993 6440 030-060-6440-6449-0121 030-060-6440-6449-0201 030-060-6440-6449-0551 030-060-6440-6549-0129 030-060-6440-6549-0183 030-060-6440-6549-020] Appropriation Unit X46 Teachers Social Security Travel Student Participant Allowances Student Trades Helpers Social Security $ 17,150.00 1,312.00 5,296.00 10,557.00 7,344.00 562.00 $ 42~221.00 030-060-6440-1102 Federal Grant Receipts $ 42,221.00 The Summer Youth Employment Program for the summer o[ 1993 will provide training and hands-on experience for building trades students. The program will be one hundred percent reimbursed by federal funds, and will end September 30, 1993. June 29, 1993 RO~OKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Summer School Without Walls 1993 6441 030-060-6441-6449-0121 030-060-6441-6449-0201 030-060-6441-6449-0551 030-060-6441-6549-0129 030-060-6441-6549-0331 030-060-6441-6549-0523 030-060-6441-6549-0538 030-060-6441-6549-0614 Appropriation Unit X47 030-060-6441-1102 Teachers Social Security Travel Student Participant Allowances Contractual Services Miscellaneous Materials Insurance Instructional Materials Federal Grant Receipts 14,058.00 1,075.00 1,890.00 25,415.00 2,019.00 50.00 150.00 1,705.00 $ 46~362.00 $ ~62.00 The Summer School Without Walls Program for the summer of 1993 will provide remedial and basic education in the areas of English, Math, Science and Social Studies. The program will be one hundred percent reimbursed by federal funds, and will end September 30, 1993. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Alternative Education 93-94 6442 030-060-6442-6100-0121 030-060-6442-6100-0123 030-060-6442-6100-0129 030-060-6442-6100-0141 030-060-6442-6100-0201 030-060-6442-6100-0202 030-060-6442-6100-0204 030-060-6442-6100-0551 030-060-6442-6300-0151 030-060-6442-6300-0201 030-060-6442-6300-0202 030-060-6442-6300-0204 Appropriation Unit X48 Secondary Teachers Coordinator Inservice Teacher Aides Social Security State Retirement Health Insurance Instructional Travel Clerical Social Security State Retirement Health Insurance 384,530.00 31,673.00 15,000.00 51,544.00 38,255.00 53,477.00 62,760.00 9,635.00 13,033.00 997.00 1,481.00 2,615.00 $ 665 000.00 030-060-6442-1101 030-060-6442-1102 5ocal Match Federal Grant Receipts 571,000.00 94,000.00 $ 665{000.00 The Alternative Education program will provide instruction and guidance services to secondary level students who are at risk of leaving school due to poor academic achievement, low or unrealistic sell-concept, or a poor understanding of academic preparation required to achieve their career interests. Program expenditures will be funded by local match from accounts 030-060-6001-6400-0588 in the amount oi $405,120 and account 030-060-6001- 6000-0202 in the amount of $165,880 and by [ederal [unds in the amount of $94,000. The program will end June 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Special Education Jail Grant 1993-94 6516 030-060-6516-6554-0121 030-060-6516-6554-0151 030-060-6516-6554-0201 030-060-6516-6554-0202 030-060-6516-6554-0204 030-060-6516-6554-0311 030-060-6516-6554-0554 030-060-6516-6554-0601 030-060-6516-6554-0614 030-060-6516-6554-0821 030-060-6516-6554-0826 Appropriation Unit X5F Teachers $ 58,813.00 Clerical 4,804.00 Social Security 4,500.00 State Retirement 4,370.00 Health Insurance 5,230.00 Contracted Psychological Services 3,000.00 Travel 2,450.00 Office Supplies 1,000.00 Instructional Supplies 5,000.00 Instructional Equipment 750.00 Administrative Equipment 6,000.00 $ 95,917.00 030-060-6516-1100 State Grant Receipts 95,917.00 The Special Education Jail Grant will provide funds for special education and related services to eligible inmates in the Roanoke City Jail. One hundred percent of expenses are reimbursed by state funds. The program will operate July 1, 1993 through dune 30, 1994. June 29, 1993 ROANOKE ¢I~9 SCBO06 BOARD Roanoke, Virginia APPROPRIATION REQUEST Regional Adult Literacy and Basic Education 93-94 6762 030-060-6762-6550-0121 030-060-6762-6550-0201 030-060-6762-6550-0313 Appropriation Unit X7K 030-060-6762-1102 Administrative Services Social Security Contracted Services Federal Grant Receipts $ 2,198.00 156.00 $ 107,533.00 $ 109~887.00 $ 109,887.00 The Regional Adult Literacy and Basic Education program for 1993-94 will provide funds for the administration of adult literacy programs in Alleghany County, Roanoke County and the Cities of Covington, Clifton Forge and Salem. The program will be subcontracted through Total Action Against Poverty (TAP), and federal funds in the amount of $98,898 from the Department of Education and $10,988 from TAP will pass through the Roanoke City Schools, except for a two percent administration cost to be reimbursed to Roanoke City. The program will operate September 1, 1993 through June 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Regional Adult Education Specialist 93-94 6763 030-060-6763-6351-0124 030-060-6763-6351-0151 030-060-6763-6351-0201 030-060-6763-6351-0523 030-060-6763-6351-0551 030-060-6763-6351-0614 Appropriation Unit X7L Specialist Clerical Social Security Communications Travel Instructional Supplies $ 17,000.00 7,500.00 1,875.00 2,588.00 4,000.00 2,200.00 35,163.00 030-060-6763-1100 State Grant Receipts $ 35__,163.00 The Regional Adult Education.Specialist program will provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district which includes the Cities of Roanoke, Salem, Covington and Clifton Forge and the Counties of Roanoke, Craig, Botetourt and Alleghany. The program is one hundred percent reimbursed by state funds. The program will end dune 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST GED Testing 1993-94 6764 030-060-6764-6550-0121 030-060-6764-6550-0201 Appropriation Unit X7M GED Examiners Social Security $ 7,500.00 506.00 $ 8,006.00 030-060-6764-1103 Fees $ 8,006.00 The GED Testing program will provide instructors for GED preparation classes and for the administration of the GED examinations. The source o[ funds will be student fees. The program will operate July 1, 1993 through June 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Specialist for Occupational Transition 93-94 6765 030-060-6765-6333-0124 030-060-6765-6333-0201 030-060-6765-6333-0202 030-060-6765-6333-0204 030-060-6765-6333-0551 030-060-6765-6333-0554 030-060-6765-6333-0601 Appropriation Unit X7N Specialist Social Security State Retirement Health Insurance Local Travel Conference Travel Office Supplies $ 33,568.00 2,568.00 3,814.00 2,615.00 3,500.00 5O0.O0 500.00 $ 47,065.00 030-060-6765-1100 State Grant Receipts $ 47,065.00 The Specialist for Occupational Transition program will provide funds for the expenses of the Regional Specialist. The program is one hundred percent reimbursed by state funds. The program will end June 30, 1994. June 29, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Education in the Jails 93-94 6766 030-060-6766-6550-0313 Appropriation Unit X70 Contracted Services $ 4 337.00 030-060-6766-1102 Federal Grant Receipts $ 4~337.00 The Adult Education in the Jails program for 1993-94 will provide pass through funds to be used for instruction to inmates in the Roanoke City and Roanoke County Jails to aid in their acquisition of the GED Certificate. The program will be reimbursed one hundred percent by federal funds. The program will operate September 1, 1993 through June 30, 1994. June 29, 1993 ROANOKg CITY ~CItOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Impact Aid 93-94 6910 030-060-6910-6307-0151 030-060-6910-6307-0201 030-060-6910-6307-0202 030-060-6910-6307-0204 030-060-6910-6665-0601 Appropriation Unit X93 Clerical Social Security Retirement Health Insurance Office Supplies $ 17,127.00 1,310.00 1,939.00 2,615.00 7,009.00 $ 30 000.00 030-060-6910-1102 Federal Grant Receipts 30,000.00 The Impact Aid program will provide funds for salary and fringe benefits of the grants office secretary and for operating supplies of the grants office. One hundred percent of expenditures will be provided by federal funds. The program will end June 30, 1994. June 29, 1993 MARy F, PARKER City Clerk. CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 July 16, 1993 SA~DP~ H. EAKIN Deputy City Clerk File/'5'70-337-468-472 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31566-071293 accepting the bid of Lee Hartman and Sons, Inc., in the amount of $29,985.00, to supply audio-visual equipment for the Jefferson Center, and rejecting ail other bids received by the City. Resolution No. 31566-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm ]~nc. Lee Hartman, President, Lee Hartman and Sons, Inc., p. O. Box 13365, Roanoke, Virginia 24033 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Direet.o.r of Finance William p. Clark, Director, Public Works Charles M. Huffine, City Engineer L. Bane Coburn, Project Manager Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations M. Craig Sluss, Manager, Water Department D. Darwin Roupe, Manager, General Services George C. Snead, Jr., Director, Public Safety Rawleigh hr. Quarles, Fire Chief M. David Hooper, Police Chief Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, /he 12th day of July, 1993. No. 31566-071293. A RESOLUTION accepting the bid of Lee Hartman and Sons, Inc. made to the City for furnishing equipment for the Jefferson Center; made to the City. and delivering audio-visual and rejecting all other bids BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Lee Hartman and Sons, Inc., made to the City, offering to supply audio-visual equipment for the Jefferson Center, meeting all of the City's specifications and requirements therefor, for the total bid price of $29,985.00, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir/inia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-5-70-337-468-472 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31565-071293 amending and reordaining certain sections of the 1993-94 General and Capital Fund Appropriations, providing for the transfer of $16,600.00 for furniture and equipment for certain City departments that will occupy space in the Jefferson Center. Ordinance No. 31565-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works Charles M. Huffine, City Engineer L. Bane Coburn, Project Manager Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations M. Craig Sluss, Manager, Water Department D. Darwin Roupe, Manager, Generai Services George C. Snead, Jr., Director, Public Safety Rawleigh W. Quarles, Fire Chief M. David Hooper, Police Chief Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA THe 12th day of July, 1993. No. 31565-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 General and Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1993-94 General and Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental Transfers to Other Funds (1) ........................ Fund Balance Capital Maintenance & Equipment Replacement Program - city Unappropriated (2) .................. Capital Fund Appropriations General Government Jefferson High School Foundation (3) ................ $129,730,452 46,757,840 147,279 $ 19,092,034 3,516,600 1) Transfer to Capital Fund 2) CMERP - City (001-004-9310-9508) (001-3323) $ 16,660 (16,660) 3) Appropriated from General Revenue (008-052-9645-9003) $ 16,660 BE IT FURTHER Ordinance shall be ORDAINED in effect that, an emergency from its passage. existing, this ATTEST: city Clerk. '93 ,311! -7 :':5 Roanoke, Virginia July 12, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER 540 CAMPBELL AVENUE, S.W. ROANOKE, VIRGINIA I. Background: ae City Council, at its May 17, 1993 meeting, rejected the bids received for furnishings for Jefferson Center because of the amount of the bid exceeded the estimated cost. However, Council did authorize the purchase of the items of furniture as manufactured by Virginia Correctional Enterprises to be purchased directly from them. Be The City Engineer, with the help of the three departments that will occupy Jefferson Center, reviewed existing items that could be moved to the new office space and deducted these items from the materials and items to be supplied under this contract. Corrected bid from Virginia Correctional Enterprise was solicited when deductions as listed under I-B had been made plus movable office partitions that were not included in their original bid. Purchase Order has been issued to VCE according to Resolu- tion No. 31474-051793. $ 64_____,696.12 Purchase Orders have also been issued to the vendors and suppliers of the following items that bid the original contract package through the prime bidder. See also purchase order to Lee Hartman & Sons, Inc. Passon's Sports For physical fitness equipment for Fire Department and the Police Academy. 1,958.30 Honorable Mayor and Members of City Council FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER Page 2 July 12, 1993 J. G. Chairs Lecture Hall chairs and installa- tion. Sole source of supply for this item. Lee Hartman and Sons Audio-Visual Equipment This bid item was publicly advertised with only one bid being received. Remaining items of furniture and equipment supplied by vendors other than VCE will have to be re- advertised and re-bid. Estimated cost $ 10,577.50 29,985.00 18~000.00 Total for Furniture and Equipment $125,216.92 Original bid for these items to be supplied and installed by one contractor was $149~954.00. Furniture will still be delivered, unpacked, and set in the space where it belongs. Items that have to be installed, such as chinning bars, climbing ropes, etc., will be installed by City workers. Items not included in the above quotations but needed by the Departments to occupy the office space and function are as follows: Telephone systems (3): Ail present systems in use within the City offices were installed by AT&T. Estimated cost for these systems are as follows: Fire Department $ 12,000.00 Police Academy 4,000.00 Water Department 2~000.00 $ 18,000.00 Honorable Mayor and Members of City Council FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER Page 3 July 12, 1993 Public Address Systems Computer Hook-ups, particularly the Fire and Water Departments These items will be purchased and installed by Purchase Order. Project Contingency Total of items C & D $ 10,000.00 8,090.60 5~292.48 $166,600.00 II. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bids. C. Funding of the projects. D. Time of delivery. III. Alternatives are: Award purchase order to Lee Hartman and Sons, Inc. in the amount of $29,985.00 (Virginia Correctional Enterprises Purchase Order has already been executed). Re-advertise remaining furniture and equipment items. Delivery time of all items is still September 1-25, 1993. Total of these items is $125~216.92 including the estimated cost of $18,000.00 for the remaining items of furniture and equipment. Authorize the finalization and award purchase orders for the telephones, public address system, computer connections, and contingency in the amount of $41~383.08. 1. Compliance of each bidder with the requirements of the contract documents was met. Honorable Mayor and Members of City Council FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER Page 4 July 12, 1993 Amount of the low bidder for each of the bid items listed is acceptable. 3. Funding is available for these contracts as follows: Reserved in Jefferson High School Foundation Account No. 008-002-9654-9065 $150,000.00 From CMERP 16~600.00 Total $166,600-0___________90 Time of completion of the individual contracts is September 25, 1993. B. Reject all bids and do not award the purchase orders. Compliance of the bidders with the requirements of the contract documents would not be an issue. 2. Amount of the low bids would probably change. 3. Fundinq would not be encumbered at this time. Time of completion and delivery would be extended. It is quite possible that all furnishings and equipment would not be in place for the departments to move. IV. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Accept the bid as submitted by Lee Hartman and Sons, Inc. and authorize the Manager of General Services to purchase the items listed on the bid form: Honorable Mayor and Members of City Council FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER Page 5 July 12, 1993 Virginia Correctional Enterprises Passon's Sports J. G. Chairs Lee Hartman and Sons Estimated cost of remaining items of furniture and equipment Additional items to be purchased and Three Telephone Systems Fire Department Police Academy Water Department Public Address Systems Computer Hook-ups Contingency (3) Total of Items Authorize the Director of Finance $166,600.00 from CMERP to Account 9065. Reject all other bids received. Respectfully submitted, W. Robert Herbert City Manager $ 64,696.12 1,958.30 10,577.50 29,985.00 18,000.00 $125,216,92 installed: $ 12,000.00 4,000.00 2,000.00 $ 18,000.00 10,000.00 8,090.60 5,292.48 $ 41,383.08 $166,600.00 to appropriate #008-002-9654- WRH/LBC/kp Honorable Mayor and Members of City Council FURNITURE AND OTHER REQUIRED ITEMS JEFFERSON CENTER Page 6 July 12, 1993 cc.* City Attorney Director of Finance Director of Public Works Director of Administration and Public Safety Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Manager, General Services Accountant, Contracts and Fixed Assets Manager, Water Department Fire Chief Police Chief Manager, Office of Management and Budget MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #405-468-183-268 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31568-071293 authorizing execution of a contract with O'Brien & Gere Engineers, Inc., in the amount of $99,823.00, to provide certain engineering services, specifically a system-wide water system leak survey. Resolution No. 31568-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Robert J. Dudley, Senior Project Engineer, O'Brien & Gere Engineers, Inc., 8201 Corporate Drive, Suite 1000, Landover, Maryland 20785 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Philip C. Schirmer, Project Manager Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Utility Line Services Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31568-071293. A RESOLUTION authorizing the execution of a contract with O'Brien & Gere Engineers, Inc. to provide certain engineering services, specifically a system-wide water system leak survey. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with O'Brien & Gere Engineers, Inc. for the provision by such firm of engineering services, specifically, a system-wide water system leak survey, as more particularly set forth in the July 12, 1993, report of the City Manager to this Council. 2. The contract amount authorized by this resolution shall be in the amount of $99,823.00. 3. The form of the contract with such firm shall be approved by the City Attorney. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 21~ Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File//60-183-268-405-468 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31567-071293 amending and reordaining certain sections of the 1993-94 Water Fund Appropriations, providing for the transfer of $105,000.00, in connection with a system-wide water leak survey. Ordinance No. 31567-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. W. Robert Herbert, City Manager William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Philip C. Schirmer, Project Manager Sarah E. Fitton, Construction Cost Technician Kit B. Klser, Director, Utilities and Opez~ttons Jesse H. Perdue, Jr., Manager, Utility Line Services Barry L. Key, Manager, Office of Management and Budget · N THE COUNCIL OF THE CITY OF RO~OKE~ VIR~INI~ THe 12th day of July, 1993. No. 31567-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay Water System Leak Survey (1) ........................ Retaine~ E&rnin~s Retained Earnings - Unrestricted (2) ................ 1) Appropriations from General Revenue 2) Retained Earnings - Unrestricted (002-056-8374-9003) (002-3336) $ 105,000 (105,000) $29,938,077 105,000 $17,769,639 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. CITY C~ ~': ...... '93 Roanoke, Virginia Honorable Mayor & Members of City Council Roanoke, Virginia SUBJECT: WATER SYSTEM LEAK SURVEY I. Backqround: ae The City of Roanoke has conducted system-wide water system leak surveys periodically since 1931. The last survey was conducted in the late 1960's and early 1970's over a four (4) year period. The purpose of these surveys is to identify and locate system leakaqe and unauthorized water usage. System leakage results in significant costs for water produced and not sold. Unauthorized water usage, by under registration of commercial and industrial meters, illegal connections and other means reduces potential revenue. The system leak survey can locate these problems and also identify inefficient pumping, inadequate pressures, water mains corroded by time and nature as well as inadvertently closed valves. All of these factors, when corrected, translate into more water available for sale, water conserved, and a higher ratio of water produced to water sold plus greater pressures for consumption and fire protection. B. Engineerinq Services to be Provided: Provide production estimates for the three (3) water plants supplying water to the City's water system. These plants are Carvins Cove, Falling Creek and Crystal Spring. Each site will be instrumented and monitored to determine accurate estimates of water produced at each site. Acoustic Survey of the Water System will be conducted using electronic listening devices to locate system leakage. All transmission and distribution mains in the system will be surveyed. Approximately 500 miles of main is expected to be surveyed. Repairs to identified leaks will be performed by the City of Roanoke Utility Line Services. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Water System Leak Survey Page 2 Calibration of Larqe Water Meters for up to 20 commercial and industrial meters will be performed under this contract. The specific meter location is to be determined by the Water Department and Utility Line Services. Summary Reports documenting findings for each of the project phases noted above will be prepared for reference and future use. II. Current Situation: aJ Request for Professional Services with qualifying proposals was advertised in the Roanoke Times and World News on Sunday, November 22, 1992, for a Water System Leak and Waste Survey with the following firms responding: 1. O'Brien & Gere Engineers, Inc., Syracuse, New York. 2. Pitometer Associates, Chicago, Illinois. Personal Interviews were conducted in the Office of the City Engineer on January 21, 1993, with the following persons serving on the selection committee representing the City of Roanoke: 1. Charles M. Huffine, P.E., City Engineer 2. M. Craig Sluss, Manager, Water Department 3. Philip C. Schirmer, P.E., L.S., Civil Engineer 4. L. Bane Coburn, Civil Engineer 5. Jesse H. Perdue, Jr., Manager, Utility Line Services Honorable Mayor & Members of City Council Roanoke, Virginia RE: Water System Leak Survey Page 3 Interview Process, following presentations of proposals in accordance with Request for Professional Services, determined that Pitometer Associates of Chicaqo~ Illinois, was the top rated offerer to perform the work. The City of Roanoke staff attempted to negotiate a scope of work and agreement for professional services with Pitometer Associates. Unfortunately, an agreement could not be reached with Pltometer Associates due to the firm's failure to provide required professional liability insurance coverage. Negotiations with Pitometer Associates were formally terminated by letter dated March 23, 1993. Neqotiations were then initiated with O'Brien & Gere Enqineers~ Inc. of Syracuse~ New York, to provide leak detection services to the City of Roanoke. O'Brien & Gere Enqineers~ Inc. have agreed to perform the work stipulated in the contract for a fee of $99~823.00. The consultant has conformed with City requirements for insurance coverage. The Contract time to complete the work is 270 calendar days. III. Issues in Order of Importance: A. Operational Concerns for the location and repair of unknown water leakage and unauthorized consumption. B. Schedules to provide completion of the system-wide survey and report in a timely manner. C. Reasonableness of Fees proposed by the selected firm. D. Fundinq Honorable Mayor & Members of City Council Roanoke, Virginia RE: Water System Leak Survey Page 4 IV. Alternatives: Award engineering services contract as stipulated in the Request for Professional Services to O'Brien & Gere Engineers, Inc. in the amount of $99,823.00. Operational concerns will be addressed by the location and repair of system leakage and identification of unauthorized consumption. Schedules to meet established work tasks have been incorporated into the consultant's contract. 3. Reasonableness of Fees have been confirmed, based on the Scope of Work involved. 4. Fundinq is available in the Water Fund Retained Earnings to fund this contract. Do not award engineering services contract as stipulated in the Request for Professional Services to O'Brien & Gere Engineers, Inc.: 1. Operational concerns of leakage detection and unauthorized water consumption will not be met. 2. Schedules for survey of the water system will not be satisfied. 3. Reasonableness of fees will have to be re- established at a later date. 4. Fundinq will not be an issue at this time. V. Recommendation is that the City: Award engineering services contract, in a form acceptable to the City Attorney, to O'Brien & Gere Enqineers, Inc. in the amount of $99t823.00. Honorable Mayor & Members of City Council Roanoke, Virginia RE: Water System Leak Survey Page 5 ADDropriate $105t000.00 from Water Fund Retained Earnings to an account entitled Water System Leak Survey. This funding will provide for advertising expenses of approximately Sit000.00 already incurred and the balance of $4,177.00 will be a contract contingency amount. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/fm cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Construction Cost Technician CITY OF ROANOKE, VIRGINIA AGREEMENT FOR CONSULTANT SERVICES This AGREEMENT, made at Roanoke, Virginia, this __ day of in the year 19 , by and between the City of Roanoke, Virginia (hereinafter referred to as the "Owner"), and O'Brien &Gere Engineers, Inc. (hereinafter referred to as "Consultant"). WITNESSETH: WHEREAS, the O~r~er intends to sponsor the accomplishment of a water production estimate for the Falling Creek, Carvins Cove and Crystal Sprin8 water plants, acoustic survey of City water transmission and distribution svmtmmm and m,,rh other investisations necessary to complete a water audit. and other additional services as defined herein. , and WHEREAS, the~to furnis~ification of Consultan~"~'~certain professional architectural, engineering,-~'a~_land sur- veyin~oesas appropriate and enumerated hereinafter, in oonnectl~..~wi~th /reject. ~ NOW THEREFORE, for and in consideration of the benefits which will accrue to the parties hereto by virtue of the Agreement and the ~espeotive Covenants herein contained, IT IS MUTUALLY COVENANTED AND AGREED AS FOLLOWS: -1- CONSULTANT SERVICES FOR PHASE I - PRELIMINARY described in attached letter dated May 19, 19~ Consultant shall provide the" ........ . ~ ~. ~...i .... 1 servicesVin connec- tion ith ......... ~' f ................. de ly w .... D.~.-t~v.- c - - -- the or r ~ of the Project, 1. Consistent with the Owner's intent to proceed as rapidly as possible 'zith ::n~tructicn, the Consultant will emphasize, ~ ~ati~n cf th:~-cvc-=-n~n-~ , ~ ~.~..-~--, the early identification of priorities in the project. CONSULTANT SERVICES FOR PHASE II - DESIGN Consultant agrees to furnish and perform the various profes ts required for the design of the Project upon of the scope of work and upon written notice to proc as follows: 1. Attend rives and other detailed conferences with les involved in the representa- of the Project. 2. Prepare ta, where nec applioations required by for regulatory permit Federal authorities. 3. Furnish Owner up to five and other contract authority. )les of drawinEs, specifications, review by Owner and approving q. Render provisions ~ation of the and if such clarification is and special provi- necessary. detailed Project Cost Estimate and :tion for the Owner. equence of -2- staff ~nish the Owner up to five (5) copies of approved ~ations and other contract documents for use by the 'InE construction. 7. Pre Issue to three advertisements for the Project for use by the its for construction. Conduct pre-bid conf. for up nstruction contracts developed from pro~ desiEn. 8. Assist the bid results, contract [up to in securinE bids, tablulations ~rnish recommendations on the 'ee (3)]. analysis of of construction 9. Assist in the award of contracts ration of formal contrac documents for the 10. -3- III. !ANT SERVICES FOR PHASE III - CONSTRUCTION Upon r's written direction to Consultant"to proceed and upon %e parties' written a~reement as to Consultant's for rendered therefore, the Consultant aErees to perform professional services required for of the Proje as follows: Phase ~ensation rnish and construction A. Office ~tion: :he pre-construction meeting(s), Consult advise the Owner during cons~ to three (3). ~tion. Prepare sketches and sketches required problems arising actual field con- ditions tered. Prepare docume for Change Orders where re. 3. Check detailed ~struction, shop, mitred by for erection drawings sub- with design concept. Review and approve uests for contractors, based and final payment to visits. Prepare "As Built" on information provided the Owner's inspector. F reproducible drawings. (without professional se Autocad format (i verify final quantities based contractors and verified by Owner one (1) set of ~rylar Owner one (1) set of drawings 3-1/2" computer discs in B. Field Consulta 1. Conduct least four (4) field overviews per ~tion Contract during the construction between such inspections) to confirm with the approved plans and spec th on each he Project -4- Render a semi-final inspection report including a punch lis of uncompleted items on the project work to the Owner, final report or reports that shall certify to the owner work involved has been completed in substantial with the plans, specifications and contract do as same may have been modified, or supplemente¢ change order upplementary contract, or otherwise and such work ceptable or shall indicate in what re: the work is and what steps need to be taken render the work acce lc. Observe the order to on the part of however, is not a safety in, on, or Consultant is not in equipment, building, work aids; nor is Consultant the work. and advise the Owner of les in Owner against defe and deficiencies of the Contra. Consultant, of the tractor's work, or Job si Owner recognizes that safety or adequacy of any ~affolding, forms or other for superintending Provide assistance, as uired an~requested, to the Owner, as an expert witness ,tigation ~sing from the develop- ment or construction~s~ .iated with ~e Project, for a fee to be negotiatedyhe time assistance~equested. // IV. SCHEDULE FON DELIYENY OF WORK BY CONSULTANT The Consultant shall accomplish the work with due diligence and complete work as follows: A. Phase I - Within sixty (60} days of Authorization. -5- Be Phase II - Two hundred and ten (210) days after approval of Phase I Report. C. Phase III - V. PAYMENT FOR CONSULTANT SERVICES The Owner agrees to pay the Consultant as compensation for rendering the professional services above described as follows: As ~ in proposal letter dated May 19, 1993. If a major change or addition to the scope of work is required or extensions of time for completion of the projects are required (not caused by the Consultant),a change to this a~reement will be parties ""- ........ i ........ ' ...... negotiated by the ............................. brzmk~;wn zh~w.~ in Attaz:~.znt ~'_ Pa~ents shall be ~de in pro- portion to services performed as determined by the O~er. Requests for payment received by the ~er by the 20th of the month will be paid by the loth of the following month. rvices outlined Section II - Design, a fee not to exc~ Ir a ~o~ change or a~~eope of work is required (not caused by the Consultan~ch~e to this ~reement will be ne~otiated by the par~a~e~ ~ ~de as in A above. C. For services outl~n Section III - Co~ction, a fee not to exceed / % -6- ~ge or addition to the scope of wor~.~i~required (not ca~sedby~'-~CConsultant), a cha.g~' ~ agreement will be ~~0~)~)~.~'6ent of the fee for ~ held by the Owner pe~dins ~.~'~l~r.~opriate amounts may be ~e re~by the Owner. .It.is constr truction D. l~q~ersonnel Expense is defined as the salaries~ fessiona~CF-~oal, and ulerioal employees?~J~a~on the ~e cos~_._t~e/~ndatorY and ~ustomary ~~eebe~em~s,'insurance, ~Ts-~-~--~=da~ory a~d customary fringe b of salaries. ,imbursable Expenses are: ~o and from Roanoke 1. ~enses of transport~tion and living expenses for require ,~-~ travel~in connection with the Project. claimed shall not exceed Runzheimer Meal - Cost ~ket Guide, latest edition, amounts for near~ loca- lities ted to places traveled. 2. Fees paid Consultant for securing of authori- ties having diction over the project. Costs to the tt for aerial metric mapping off eot as are prior to obtaining Costs to the Consultant for and laboratory testing approved by the Owner pi Costs to the this Project as the services. or photogram- ,roved by the Owner ide consulting geoteuhnical for this Project as are the services. 5. for outside ~sulting services for .roved by the Own~rior tO obtaining 6. Other costs the Consultant for this ProJec~ase approved O~ner p~ior to obtaining theseres. 7. All reimbursable expenses shall be billed ~the a~ the direct cos~ to the Consultant ~ltipli~ ~ -7- ~n~ usetant's Computer Aided Drafting and Design (CADD)~ shall be billed to ~h'e O~rner at ~h~ly rate set forth xhibit A to this Agreement. ~NDITIONS A. rt iS ~d by the Parties he~eto ~h~~oduci~ COpy each of the dr~F~2 tracings, cons~r~n plans~ S?eoifl- catio~~r the ts~ms of the contr~~ome the property of the O er .om .u. at ons and ot~~ upset by the O~e~ witho~ on thei~ use. ~anb shall delay mat B. It is fu~the~ agreed by the Pa~ties he~eto that the Consultant shall p~oceed to fu~nish~~ se~viees on any phase of the Pro]ec~ ~der the terms provided in this Agreement, only afte~ the Notice ~o Proceed has been given in ~itinE by the O~e~. Each party binds itself, its principals, successors,, executors, administrators and assigns to perform all covenants of this Agreement. Except as above noted, neither the Owner nor the Consultant shall assign, or transfer his interest in this AF~eement without the written consent of the other Party hereto. This agreement expires upon final approval and acceptance of the completed Project by Owner and any participating agencies. The Consultant asrees to conduct the services in compliance with all the requirements imposed by or pursuant to Title VI of the Civil Rights Act of 1964, Part 21 of the Regulations of the Secretary of Transportation and Executive Order No. 11246, "Equal Employment Opportunity" as supplemented in Department of Labor Regulations (49 CFR, Part 60); and a~rses to comply with appli- cable standardst orders or regulations issued pursuant of the Clean Air Act of 1970; and will ~aintain an Affi~mative Action Program. -8- Owner advises Consultant that failure of Consultant to carry out the requirements set forth in 45 Federa~ Register 21186, Section 23.43 (a) (1980) dealing with minority business enterprise, where appropriate, shall constitute a breach of contract and may result in termination of this agreement or such remedy as Owner deems appropriate. Owner requires Consultant to comply with any and all applicable and lawful Federal regulations, as they may be from time to time amended. The Consultant agrees that the Owner, and any approving Federal or State Agency or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the Consultant which are direotty pertinent to any specific grant program with respect to this Project for the purpose of making audit, examinations, excerpts and transcriptions. Consultant shall maintain insurance with a quality company during the life of the Contract and furnish Owner Certificates of Insurance naming the Owner, its officers, agents, and employees as additional insureds, providing coverage against any and all claims and demands made by any per.on or persons whomsoever for property damages or bodily injury (including death) incurred in connection with the services to be provided under this Agreement. Minimum limits of liability shall be as indicated below: Commercial General Liability: $2,000,000 Combined Single Limit to include Contractual, Owners and Contractors Protective, and Personal Injury (Libel, Slander, Defamation of Character, etc.) Automobile Liability: $1,000,000 Combined Single Limits. The above amounts may be met by an umbrella liability policy followir~ form of the underlying primary coverage in a minimum amount of Two Million Dollars ($2,000,000). c. Professional Liability: $1,000,000 per claim/ $2,000,000 aggregate. The Consultant shall indemnify and hold harmless Owner and its offioers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, cost, and expenses, including reasonable attorney's fees, resulting from or arising out of Consultant's negligent activities or omissions on Owner,s property or arising out of or resulting from Consultant's negligence in providing the services under this Agreement, including, without limitation, fines and penalties, violations of federal, state or local-laws, or regulations pro- mulsated thereunder, personal injury, wrongful death or property damage claims. -9- 11/26/91 While on Owner's property and in its performance of this Agreement, Consultant shall not transport, dispose of or release any hazardous substance, material or waste, except as necessary in performance of its work under this Agreement and Consultant shall comply with all federal, state and local laws, rules, regulations and ordinances controlling air, water, noise, solid wastes and other pollution, and relating to the storage, transport, release or disposal of hazardous materials, substances or waste. Regardless of Owner's acquiescence, Consultant shall indemnify and hold Owner, its officers, agents, and employees, harmless from all costs, liabilities, fines or penalties, including attorney's fees resulting from violation of the preceding paragraph and.agrees to reimburse Owner for all costs and expecses incurred by Owner in eliminatinB or remedying such violations. Consultant also agrees to reimburse Owner and hold Owner, its officers, agents, and employees harmless from any and all costs, expenses, attorney's fees and all penalties or civil Judgments obtained against the OwNer as a result of Consultant's use or release of any hazardous substance or waste onto the ground, or into the water or air from or upon Owner's premises. The Consultant agrees to waive any and all statutes of limitations applicable to any controversy or dispute arising out of the pre- ceding paragraphs and Consultant further agrees that it will not raise or plead a statute of limitations defense against Owner in action arising out of Consultant's failure to comply with the pre- ceding paraBraphs. VII. SPECIAL PROVISIONS Be If any of the services outlined in Section I, II or III are fur- nished by the Consultant by obtaining such services outside the Consultant's organization, the Consultant shall provide an exe- cuted contract between the person(s) or firm and the Consultant shall outline the services to be performed and the charges for the same. Two copies of the executed contract shall be submitted to the Owner for approval prior to the services being performed. Approvals stall not be unreasonably withheld. The consultant shall comply with the provisions of Roanoke City Code 23.1-20, a copy of which is attached. The Owner shall make available to the Consultant all technical data that is in the Owner's possession, including maps, surveys, property descriptions, borings, and other information required by the Consultant and relating to his work. The Owner shall designate, in writing to the Consultant, the name o~ the Owner's project manager for the Project. The Owner shall pay for publishing costs for advertisements of notices, public hearings, requests for'~ids, and other similar items; shall pay for all permits and licenses that may be required by Local, State or Federal authorities; and shall secure the necessary land, easements, right-of-way required for the Project. The Owner and Consultant, by seven days written notice, may ter- minate this a~reement in whole or in part at any time, because of the failure of the other party to fulfill its' a~reement obliga- tions. Upon receipt of such notice, the Consultant shall: (1) Immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the Owner all data, drawings, specifications, reports, estimates, summar'les and such other information and materials as may have been accumulated by the Consultant in performing this agreement whether completed or in process. If the termination is due to the failure of the Consultant to fulfill his agreement obligations, the Owner may take over the work and prosecute the same to completion by agreement or otherwise. In such case, the Consultant shall be liable to the Owner for any damages allowed by law, and upon demand of Owner shall promptly pay the same to Owner. Should the agreement be terminated, the Consultant shall be entitled to and shall receive a fee based on cost plus a fixed fee to the day of notification, provided such fee be approved by any applicable Federal or State approving agency. For services completed the Consultant shall receive payment for his costs plus a percentage of the fixed payment as described in Section V. The percentage shall represent the amount of work completed to date compared to the estimated amount of work to complete the total project. The rights and remedies of the Owner provided in this Section are in addition to any other rights and remedies provided by law or under this a~reement. If the~eee~'~e plans are completed in accordance with cri- teria and/or decisions made by the Owner and the said construction plans are substantially changed or revised, for any reason other than the fault of the Consultant in preparin~ same, then the Consultant shall be entitled to compensation for rendering the services necessary to complete the changes. The amount of this fee shall be negotiated between the parties, with the concurrence of any applicable Federal or State approving agency, prior to authorizing the Consultant to proceed with the changes. The fee for the changes shall be due and payable when the revisions are approved by the Owner. Owner agrees to provide consultant access to public or private property where services are to be performed. -11- IN WITNESS ~REOF, the parties hereto have affixed their hand and seals. O'BRIEN & GERE ENGINEERS, Prestdent/%~ CITY OF ROANOKE, INC. (SEAL) (SEAL) ATTEST: By City Manager City Clerk Approved as to form: City Attorney Appropriation and Funds Required for this Contract Certified Director of Finance Date: Account #: -12- ROANOKE CODE Sec. 23.1-20. Every contract of over ten thousand dollars which the City is a par~y shall contain the subparagraphs (a) and (b) herein= Employmen~ discrimination by contractor prohibited. ($10,000.00) to provisions in (a) During the performance of t-his contract, .~grees as follows: (2) the contractor The contractor will not discriminate against any subcontract, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bonafide occupational qualification reasonable necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The contractor, in all solicitations or adver~isements for employees placed by or on behalf of the contractor, will s~ate that such contractor is an equal employment oppo~cunity employer. (3) Notices, adver~isemen~sand solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of. meeting the requirements of this section. (b) The con,rancor will include ~he provisions of the foregoing subparagraph (a)(1), (2) and (3), in every subcontrac~ or purchase order of over ~en thousand ($10,000.00) dollars , so that the provisions will be binding upon each subcontractor or vendor. (Ord." No. 26298, & 1, 12-6-82) Sec. 23.1-21. Debarment. Prospe~ive contractors may be debarred from con~racting for pa~cicular t-fpee of supplies, services, insurance or construction for specifiedperiods of time. Any debarment procedure, which may provide for debarment on the basis of a contrac~or'sunsatisfactory performance of the City or for violation of federal or state laws relating to antitrust or federal or state law or local ordinance. CERTIFICATION OF CONSULTANT I hereby certify ~hat I am the .... President and duly authorized (Title) representative of the firm of O'Brien & Care Engineers. Inc. , and that neither I nor the above firm I'here represent has: (a) employed or retained for a commission, percentage, brokerage contingent fee, or other consideration, any firm or person (other than a bonafide employee working solely for me or the above consultant) to solicit or secure this contract; (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the contract; or, (c) paid or agreed to pay any firm, organization, or person (other than a bgnafide employee working solely for me or the above consultant) any fee contri- bution, donation, procuring or carrying out the contract, except as here expressly stated (if any); NONE acknowledge chaC chis certificate is furnished to the City of Roanoke in con- necCion with this contract and is sub~ect co applicable scats and federal laws, both criminal and civil. DATE t I" O'BRIEN 5 GERE ENGINEERS, INC May 19, 1993 i, A¥ 2 0 95 OFT, iCE OF CITY I~O^NO~E, VA ~0!! Mr. Philip C. Schirmer, P.E., L.S. Office of the City Engineer Municipal Building, Room 350 Roanoke, VA 24011 Re: Revised Water System Leak Detection Proposal File: 1042.479.321 Dear Mr. Schirmer: Based on comments provided by the City of Roanoke, O'Brien & Gere Engineers, Inc. and our sub-contractors OBG Operations, Inc., and Fluid Conservation Systems (FCS) are pleased to submit the following revised scope of work and fee proposal for leak detection services. The City's scope requirements are shown in italics. Pha~e I: Provide instrumentation and analysis to provide estimates of water production at our three (3) plant sites (Falling Creek, Carvin~ Cove, and Crystal Spring) consumed water and unaccounted water. It is our understanding that master meters exist at the Falling Creek and Crystal SPring plants, while production rates at the Carvins Cove plant are estimated based on discharge pressure and pump station hydraulics. Our scope presented below includes testing of the two master meters to identify their accuracy. For the Carvins Cove plant, one 24 hour flow monitoring will be performed to estimate production. Testing of the master meters will be accomplished using the Polcon pipe caliper, Polcon pitot rod, and the Polcon Sentry Electronic Recorder. The testing is done at an existing corporation stop. The pipe is first calipered to determine the area of the pipe. Then the pitot rod is installed and connected to the Polcon Sentry, which is then programmed via notebook computer. The Sentry unit, developed by Carl F. Buettner, eliminated the use of manometers and toxic indicating liquids. This device converts the differential pressure to a 4 - 20 mA si~,mal that it then records at predesignated intervals. This data can then be down loaded into a computer for analysis. This same equipment will be used to perform a 24-hour flow monitoring of the Carvins Cove Plant. An estimate of the total water production from the three plants can be developed. O'Brien & Gere Engineers, Inc., an O'Brien & Gere Company 8201 Corporate Dr, / Suite 1000 ! Landover, MD 20785 / (301) 731-5622 FAX (301) 577-4737 ,..and offices in major U.S. cities City of Roanoke, VA May 19, 1993 Page 2 As part of Phase I, an analysis will be conducted to estimate the unaccounted for water in the system and compare it to industry standards. This analysis will compare the water production from the three plants to the historic consumption data for the service area. For the purposes of this proposal, it has been assumed that the City of Roanoke will supply O'Brien & Gere Engineers, Inc. with consolidated meter information for the system. If consolidated information for areas served by each of the plants is available, a percentage of unaccounted for water will also be developed for each of these service areas. City of Roanoke Responsibilities: The City will be responsible for providing general assistance, traffic control where applicable, and any necessary barricading to protect equipment, technicians, and the general public. At each plant there must be a one inch corporation stop that is located 10 pipe diameters from any type of obstruction, valve, reducer, elbow, or tee. The corporation stop, if not inside the plant, must be in a vault. If both the meter and the corporation stop are in vaults, then the City should provide personnel to assist during the confined space entry. If the corporation stop is in an open trench, then an OSHA approved trench box will be installed by the City. Phase II: Perform an acoustic survey of the City's water transmission and distribution system. This phase should aiso provide for testing of 20 major meters (those meters 6" and larger) to be specified by the City. A. Test 20 large water meters for accuracy of registration Testing of the 20 major meters, will be performed by FCS technicians. To minimize cost, this proposal is based on the assumption that the 20 major meters will be tested concurrently with the meter testing in Phase I. The meters will be tested at flow rates in accordance with American Water Works Association (AWWA) Standards. Testing is done by comparative methods using a certified test meter or a pitot rod (high flows) to test the meter within its normal operative range. Comparative test meters are Sensus (formerly Rockwell) meters that record total volume and current velocity for each of the 3 to 6 tests conducted with "Electronic Registers" which are reset to zero after each test. Meters located in "confined space", such as pit and vault installations, will be tested in accordance with OSHA requirements of sampling the space for toxic or combustible gases and setting up a tripod and body harness hoist mechanism and using approved blower for proper ventilation. O'BRIEN & GERE ENGINEERS City of Roanoke, VA May 19, 1993 Page 3 City Responsibilities: The City will be responsible for providing general assistance to establish appointments for testing of the large meters, traffic control where applicable, and any necessary barricading to protect equipment, technicians, and the general public. For those meters where a pitot rod is used, there must be a one inch corporation stop that is located 10 pipe diameters from any type of obstruction, valve, reducer, elbow, or tee. The corporation stop, if not inside, must be in a vault. If both the meter and the corporation stop are in vaults, then the City should provide personnel to assist during the confined space entry. If the corporation stop is in an open trench, then an OSHA approved trench box will be installed by the City. B. Acoustic Leak Survey We propose to approach the leak detection and leak location operations by utilizing the following methodologies: Basic Surface Sounding Survey / Surface Sounding Pinpointing Appurtenance Acoustic Survey / Correlator Pinpointing Advanced Survey / Correlator Pinpointing In order to minimize costs, we propose to utilize the Aqualog - 50 Leak Analyzer for leak detection for 68 miles of the system. The 68 miles would be identified by O'Brien & Gere after the leakage survey has started. If leaks are identified, one of the above leak detection methods would be use to further pinpoint the leak. As part of the leakage survey process, the O'Brien & Gere team approach addresses two primary objectives: 1) survey area priority scheme (immediate and long term) 2) doo~mentation 1. Survey Area Priority Scheme This objective establishes a logical survey priority scheme based on dMding the distribution system into sub areas or zones, to address the areas of highest suspected leakage first, and the areas of lowest suspected leakage last, possibly not at all. Additionally, this involves the establishment of a permanent and ongoing survey documentation program for identification of resurvey intervals for each established area, beyond the scope of the initial survey. This includes: O'BRIEN & GgRE ENGINEERS City of Roanoke, VA May 19, 1993 Page 4 a) Development and implementation of a "Zone Matrix Survey Program". This documentation approach sub-divides the distribution system into zones equivalent in size to one week of survey, and establishes individual Zone Profiles (characteristic data). b) Initial zone survey priorities will be established based upon known system information (pressures, surfacing leaks, pipe materials, soil compositions, etc.). c) Each zone is surveyed and managed individually. Techniques are employed on a zone by zone basis. Progress and results for each zone are individually monitored. d) By incorporating the data gained with the Zone Matrix Survey Program, manpower and equipment resources can be better allocated to maximize survey program performance. e) Appropriate resurvey intervals are established based on f'mdings within each zone. f) The established Zone Matrix Program and data collected is provided to the City to establish an effective and efficient ongoing survey program, either in-house or through continued contract services. The principal benefits of this documentation program are to establish appropriate re-survey intervals on a zone by zone basis to: 1) 2) 3) 4) maximize future survey resources direct these resources only to those established areas of reoccurring leakage, while avoiding areas of no and non-reoccurring leakage minimize future increases in unaccounted for water loss due to leakage direct future leak survey programs whether in-house or through contract services 2. Documentation The documentation objective establishes an initial and ongoing documentation program that encompasses the Zone Matrix Survey Program, and is suitable for future and ongoing programs. O'BRIEN & GERE ENGINEERS City of Roanoke, VA May 19, 1993 Page 5 Individual leak reports, on a daily basis, indicating each leak identified and/or pinpointed, its location, best estimate of leakage (GPD) for repair prioritization and if pinpointed with correlator. Where necessary to properly locate and excavate the leak, a field sketch of the immediate area will be included. Daily progress reports indicating zones worked in, miles of pipe surveyed, number of sounding points utilized and other observations relevant to the work in progress. Monthly and a Final Report that include: Executive summary showing time required for surveying (sounding), leak pinpointing (correlating) and other tasks, daily miles of pipe surveyed, approximate water losses (GPD) discovered, types and quantities of leak found. 2. Review of overall survey procedure and methodology. Daily survey reports indicating areas covered, number and type of contact points utilized and observation of any water system irregularities found. Individual leak reports with drawings for each leak location determined, type of leak found, estimate of loss (GPD), type of ground cover and how pinpointed. 5. The Final Report shall be submitted in triplicate. Upon completion of field work, we will make available for review by the City, copies of the field maps utilized which indicate sounding points monitored during the survey and the readings obtained. C. Evaluation and Recommendations Upon completion of the Acoustic Leak Survey, the estimated leakage will be compared to the estimate for unaccounted for water developed in Phase I. This will demonstrate how much of the unaccounted for water can be attributed to system leakage. To further delineate potential sources for unaccounted for water, limited surveys with City personnel will be conducted to estimate water usage for such items as line flushing, fire fighting, etc. O'8RIEN & GERE ENGINEERS City of Roanoke, VA May 19, 1993 Page 6 Using the data obtained from this survey, unaccounted for water may be broken down into separate components. Based on the results from this analysis, O'Brien & Gere Engineers, Inc. will develop an outline of additional studies that may be required for the project under Phase III. The scope of these studies will be dependent upon the leakage found and the percentage of unaccounted for water in the system. City of Roanoke Responsibilities: Experienced knowledgeable staff who are familiar with the distribution system to assist the leak detection crews. o Access to any maps of the system with three copies provided. All curb keys and valve box keys/openers that may be required to complete any leak verification. o Assist in controlling traffic as necessary. Phase III: Perform any additional investigation to complete the water audit. (Not a part of this fee proposal) As outlined above, the scope for additional studies that may be required for the project under Phase III is dependent upon the results obtained from Phases I and II. Potential additional studies in Phase III include: 1. Cost effectiveness evaluation for repair of each leak identified in the system. 2. Additional studies to further delineate sources of unaccounted for water. 3. Billing system study. 4. Sub-district step testing flow measurements. Manpower has not been included at this time to conduct these additional Phase m studies. If additional studies are required, manpower estimates will subsequently be developed for the City. This should be considered after completion of Phases I and II and if acoustic survey and conditions warrant this more advanced approach. O'8RIEN & GERE ENGINEERS City of Roanoke, VA May 19, 1993 Page 7 Fe~$: The fee for Phases I and II, as set forth and described in the above scope, shall be the lump sum of $99,823 and shall be invoiced monthly on the basis of the percent of the services completed. Phase II $12,575 I Plant Meters/Unaccounted Phase II $8,500 A. Meter Testing $70,198 B. Acoustic Survey (520 miles) $8,550 C. Eval. & Recommendations Total I $99,823 As requested, we have enclosed: 1) the original signature page of the Contract, and 2) a revised schedule page of the Contract. Please insert these pages into the Contract which was attached to our proposal letter of April 20, 1993. The other item requested by the City was original insurance certificates. These will be forwarded to the City under separate cover. We look forward to working with you on this project. If you have any questions, please contact the undersigned or Mr. Robert J. Dudley at (301) 731-5622. Very truly yours, O'BRIEN & GERE ENGINEERS, INC. George B. Rest, P.E. Vice President GBR:mjh Attachments CC: Richard Elander (OBG Operations) Robert J. Dudley O'BRIEN & GERE ENGINEERS 6/21/93 P~oooc~. THI$CERTIFIC.'~TEISI UED~aM/ 'TEROFI~ O:IMA~OHOHLYAHD CONFERS NO RIGHTS UPON THE CER~FIC&T~ HOLDER. THIS CERTIFICATE Mars1~ & MO18/1/1~# 'r~o. DOESNOTAMEND, EXTENDOd~ALTERTHECOVERAGEAFFORDEDBYTHE Byraouse Offioa POLICIES BELOW. One Park Plaoa 8yraouse, NY 13202 COMPANIES AFFORDING COVERAGE ~,,~ A NATION~Ja DNION FZP~ INa. CO. mSU=D 2,,~ B HARTFORD FIRE INSURANCE CO o,Brien & Gore Engineers, Ino. P.O. BOX 4873 Byraouse ~ NY 13221 TH~S ~S TO C~,TI~ ~T TH~ mUDISS O~ ~U~.U~ ,S~O BELOW ~V~ B~, ~SSUEO TO ~ I~SUBE~ ~.~O*aOW ~OR T~ mUC~ ~,~OO INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM O~ CONDITION OF ANY CONTRACT OR OTH~R DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY* P~RTAJN, THE INSURANC~ AFFORED BY TH~ POLICIES UESCRIBEO HEREIN I$ SUBJECT TO ALL THE TERMS, A IO~LU~BBJTY gL 590-68-90 1/01/93 1/01/94 ~EHE~L~Q~E~ ~ 2000000 ?:~t~Io.~,,= k,,,~E ]'~-[oco:R. ~.,.o,~.~,~v..,,,~, * ~oooooo OWNEr'S & co~r~Pacro~'s ~o~. ~ occ~c~ $ ~o00oo0 ~X Co~traotual ~E~.) s 5oooo x Broad Form PD PaEO. E~'EN~E(A,,/~.p.,,.,) $ 5ooo B Ao*r~Momz Lr~m.nY 01~NDB7'I07 1/01/93 1/01/94 & Excmu. mn~ BS 308-79-98 1/01/93 1/01/94 F.,~OCCU~nEHCE 8 SOO0000 C,W~RELLA r-O~f~ A~F~=e,~ $ 5000000 B w~m~ ~N 01WBCP6686 1/01/93 1/01/94 X ~XXX C£t,~ of ito&noke ~XXXX office of the c£t! IBng£neor ~H~XXX Nun~c~p&l Bu~ld£ng, Room 350 ~ ~~XYYXX Roanoke, VA 2¢011 !~i A()4tltlt. Lucas & 0a&s Co.w ZK. 2700 Elagood Avenue Rochester, llen Tork 14618 ISSUE DATE (MM/DD/YY) 611819] THIS CERTIFICAIE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW COMPANIES AFFORDING COVERAGE COMPANY A LETTER INSURED COMPANY LETTER a COMPANY C LETTER O'Brion & Gore Engineers. ]nC. Syracuse M~ 13221 LETTER COMPANY LE~ER E qecurit v [nsuranco THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MMIOD/YY} DATE (MM/DD/YY) ALL LIMITS IN THOUSANDS TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR. OWNER'S & CONTRACTOR'S FRET. AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY EXCESS LIABILITY OTHER THAN UMBRELLA FORM GENERAL AGGREGATE PRODUCTS-COMPIOPS AGGREGATE PERSONAL & ADVERTISING INJURY EACH OCCURRENCE FIRE DAMAGE (Any one fire) MEDICAL EXPENSE (Any one person) COMBINED SINGLE $ LIMIT BODILY INJURY $ (Per person) BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ EACH OCCURRENCE S AGGREGATE $ WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY OT.E. t~'of. 8/3tl92 6/31/93 STATUTORY {EACH ACCIDEN~ {DISEASE--POLICY LIMI~ (DISEASE--EACH EMPLOYEE S1.000 I S1,000 DESCRIPTION OF OPERATIONSILOCATION~EHICLE~/~FEC~AL ITEMS AZ1 oosrations of tho named Insured including Project b. 1042.4Z9. A SSO0,000 deductible applLes to profeaslonaZ Office of thl Cttj En~Lneor #uicipel 8uJlding~ Room 350 toe. kew YA 2&011 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, T)~E ISSUING C~OMPANY WILL MAIL llODAYS WRITTEN NO~I~ '0 T/~I~j~IEIC~TE H(~DER NAMED 'O THE ................... u~ ~"~F' ~ ~ ................ MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room ,S56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #72-246 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31570-071293 authorizing two contracts to be entered into between the City of Roanoke and the Fifth District Employment and Training Consortium, providing for delivery of employment and training program services to economioaliy disadvantaged citizens, from June 1, 1993 through May 31, 1994, the first contract to provide assessment for employment, job readiness activity, work supplementation, basic education skills training, job skills training, long-term training, work experience and related activities, in the amount of $227,460.00, and the second contract to provide for purchase by the City of job readiness activities for food stamp recipients, in the amount of $25,410.17. Resolution No. 31570-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Glenn D. RadcLiffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Marie T. Pontius, Grants Monitoring Administrator Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31570-071293. A RESOLUTION authorizing two contracts to be entered into between the City of Roanoke and the Fifth District Employment and Training Consortium, each contract providing for a purchase by the City of employment and training programs targeted to economically disadvantaged citizens. WHEREAS, the City of Roanoke is the grant recipient from the Commonwealth of Virginia Department of Social Services, of funds for the Fifth District Employment and Training Consortium ("FDETC"); and WHEREAS, City Council intends to appropriate such grant funds to FDETC and simultaneously authorize services by the City from FDETC; THEREFORE, BE IT RESOLVED by the Roanoke as follows: 1. That the City Manager is the purchase of certain Council of the City of hereby authorized, for and on FDETC, each behalf of the City, to enter into two contracts with contract being for a term of June 1, 1993, through May 31, 1994, and providing for the delivery of employment and training program services to economically disadvantaged citizens. The first contract in an amount not to exceed $227,460.00 shall provide for assessment for employment, job readiness activity, work supplementation, basic education skills training, Job skills training, long-term training, work experience and related activities. The second contract in an amount not to exceed $25,410.17 shall provide for the purchase by the City from FDETC of job readiness activities for food stamp recipients. 2. Each of the above-described contracts, which shall be upon such terms and conditions as are described in the report of the City Manager dated July 12, 1993, and upon such other terms and conditions as are provided therein, the City Attorney. shall be approved as to form by ATTEST: City Clerk. ~RY F. PARKER [ty Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2~41 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-72-246 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31569-071293 amending and reordaining certain sections of the 1993-94 Consortium Fund Appropriations, providing for appropriation of $270,615.00, in connection with implementation of certain Job Opportunities and Basic Skills activities, from June 1, 1993 through May 31, 1994. Ordinance No. 31569-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Marie T. Pontius, Grants Monitoring Administrator Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOEE~ V~R~INI~ The 12th day of July, 1993. No. 31569-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortium - FY94 JOBS - Roanoke city Social Services ............... FSET - Roanoke City Social Services ............... JOBS - Roanoke County social Services ............. Reven~ Fifth District Employment & Training Consortium - FY94 JOBS - Roanoke City Social Services ............... FSET - Roanoke city Social Services ............... JOBS - Roanoke County social Services ............. 1) Trade Administration 2) Trade Wages 3) Trade Fringes 4) Trade communications 5) Trade Supplies 6) Work Experience Administration 7) Work Experience Wages (034-054-9469-8409) $ 348 (034-054-9469-8421) 2,576 (034-054-9469-8422) 753 (034-054-9469-8424) (034-054-9469-8425) 22 75 (034-054-9469-8412) 3,640 (034-054-9469-8260) 25,978 357,204 227,460 25,410 16,100 357,204 227,460 25,410 16,100 8) Work Experience Fringes 9) Work Experience Travel 10) Work Experience Communications 11) Work Experience Supplies 12 Career Explore Administration 13 Career Explore Wages 14 Career Explore Fringes 15 Career Explore Travel 16 Career Explore Communications 17 Career Explore Supplies 18 Career Explore Leases 19) Career Explore Insurance 20) Career Explore Radar 21) Job Club Administration 22) Job Club Wages 23) Job Club Fringes 24) Job Club Travel 25) Job Club Communications 26) Job Club Supplies 27) Job Skills Administration 28) Job Skills Wages 29) Job Skills Fringes 30) Job Skills Travel 31) Job Skills Communications 32) Job skills Supplies 33) Job. Skills Contract Services 34) Post Secondary Administration '034-054-9469-8261' 034-054-9469-8262' 034-054-9469-8263 034-054-9469-8266 034-054-9469-8420 034-054-9469-8110 034-054-9469-8111 034-054-9469-8112 034-054-9469-8113 (034-054-9469-8115 (034-054-9469-8118 (034-054-9469-8410 (034-054-9469-8513 (034-054-9469-8417 (034-054-9469-8315 (034-054-9469-8316) (034-054-9469-8477) (034-054-9469-8419) (034-054-9469-8418) (034-054-9469-8503 (034-054-9469-8504 (034-054-9469-8505 (034-054-9469-8506 (034-054-9469-8507 (034-054-9469-8508 (034-054-9469-8509) (034-054-9469-8514) $ 9,089 360 85 314 6,236 32,994 9,580 96 320 1,841 6,900 650 9,000 1,261 8,995 2,532 43 73 766 3,020 8,304 2,285 374 235 25 18,500 1,377 35) Post Secondary Wages 36) Post Secondary Fringes 37) Post Secondary Travel 38) Post Secondary Communications 39) Post Secondary Supplies 40) Post Secondary Contract Services 41) Education Activities Administration 42) Education Activities Wages 43) Education Activities Fringes 44) Education Activities Travel 45) Education Activities Communications 46) Education Activities Supplies 47) Education Activities Contract Services 48) Esteem Building Administration 49) Esteem Building Wages 50) Esteem Building Fringes 51) Esteem Bui%ding Travel 52) Esteem Building Communications 53) Esteem Building supplies 54) Esteem Building Contract Services 55) Job Club Administration 56) Job Club Wages (034-054-9469-8515) $ 3,613 (034-054-9469-8516) 988 (034-054-9469-8517) 84 (034-054-9469-8518) 44 (034-054-9469-8519) 25 (034-054-9469-8520) 8,800 (034-054-9469-8521) 3,930 (034-054-9469-8522) 10,499 (034-054-9469-8523) 2,909 (034-054-9469-8524) 127 (034-054-9469-8525) 121 (034-054-9469-8526) 20 (034-054-9469-8527) (034-054-9469-8528 (034-054-9469-8529 (034-054-9469-8530 (034-054-9469-8531 (034-054-9469-8532 (034-054-9469-8533 (034-054-9469-8534) (034-054-9472-8417) (034-054-9472-8315) 25,000 1,167 3,745 1,009 31 76 5 6,620 4,560 15,152 57) 58) 59) 60) 61) 62) 63) Job Club Fringes Job Club Travel Job Club Communications Job Club Supplies Work Experience Administration Work Experience Wages Work Experience Fringes 64) Work Experience Travel 65) Work Experience Communications 66) Work Experience Supplies 67) Career Explore Administration 68) Career Explore Wages 69) Career Explore Fringes 70) Career Explore Travel 71) Career Explore Communications 72) Career Explore Supplies 73) Career Explore Leases 74) Career Explore Insurance 75) Career Explore Radar 76) Job Club Administration 77) Job Club Wages 78) Job Club Fringes 79) Job Club Travel 80) Job Club Communications 81) Job Club Supplies 82) Funding Authority 83) JOBS Revenue 84) FSET Revenue 85) Roanoke County JOBS (034-054-9472-8316 (034-054-9472-8477 (034-054-9472-8419 (034-054-9472-8418 (034-054-9470-8412 (034-054-9470-8260 (034-054-9470-8261 (034-054-9470-8262 (034-054-9470-8263 (034-054-9470-8266 (034-054-9470-8420 (034-054-9470-8110 (034-054-9470-8111 (034-054-9470-8112 (034-054-9470-8113 (034-054-9470-8115 (034-054-9470-8118 (034-054-9470-8410 (034-054-9470-8513 (034-054-9470-8417 (034-054-9470-8315 (034-054-9470-8316) (034-054-9470-8477) (034-054-9470-8419) (034-054-9470-8418) (034-054-9470-9990) (034-034-1234-9469) (034-034-1234-9472) (034-034-1234-9470) $ 4,200 78 46 1,374 217 1,543 540 22 6 19 1,118 5,914 1,718 19 58 331 1,237 117 110 286 2,039 574 10 17 174 31 227,460 25,410 16,100 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. · ~ ~'~" July 12, 1993 R~_CE, =~ ,~ Honorable Mayor and City Council Roanoke, Virginia '93 JUl-8 All :01 Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium I. BACKGROUND no The Fifth District Employment and Training Consortium (FDETC) has received funding to perform a joint contract with the City of Roanoke's Department of Social Services from June 1, 1993 through May 31, 1994. Planned programs include assessment for employment, career exploration, job club, work experience, work supplementation, adult basic education and General Education Development (GED) preparation, job skills training, long-term skill training, and motivational and esteem-building training. 844 eligible Roanoke City residents will be served during the contract year. Bo FDETC has received funding to perform a second joint contract with the City of Roanoke's Department of Social Services from June 1, 1993 through May 31, 1994. Planned programs for Food Stamp recipients include job seeking and retention techniques, as well as motivational and attitudinal preparation for the world of work. FDETC has received funding to perform a joint contract with the County of Roanoke's Department of Social Services from June 1, 1993 through May 31, 1994. 1. Planned programs include assessment for employment, career exploration, work experience, and job club. Do City of Roanoke is the grant recipient for the FDETC funding. City Council must appropriate the funding for all grants the FDETC receives and authorize execution of requisite contracts. II. CURRENT SITUATION Roanoke City's Department of Social Services and the FDETC have negotiated a financial contract in the amount of $227,460.00 for Job Opportunities and Basic Skills (JOBS) activities for certain clients during the period June 1, 1993 through May 31, 1994. 1. This is a twelve-month contract to provide services as follows: III . IV. Planned Programs # of Participants Career Exploration Job Club Project Trade ABE/GED Specific Job Skills Training Work Experience 279 210 16 45 49 320 Roanoke City's Department of Social Services and the FDETC have also negotiated a financial contract in the amount of $25,410.00 for JOBS activities for Food Stamp recipients during the period June 1, 1993 through May 31, 1994. Co Roanoke County's Department of Social Services and the FDETC have negotiated a financial contract in the amount of $17,745.00 for JOBS activities for certain clients during the period June 1, 1993 through May 31, 1994. 1. This is a twelve month contract to provide services as follows: Planned Programs # of Participants Career Exploration Job Club Work Experience 5O 17 19 ISSUES A. Program Operations B. Funding C. Timing ALTERNATIVES Appropriate the FDETC's funding for the three (3) JOBS contracts totalling $270,615.00; authorize the City Manager or his designee to execute the related City of Roanoke contracts; and increase the revenue estimate by $270,615.00 in accounts to be established by the Acting Director of Finance. 1. Program Operations - Planned programs will be implemented by FDETC's Policy Board and Private Industry Council. 2 o Funding Funds are available from the Grantor agency at no additional cost to the City. 3 o Timing Immediate action will allow programs to be implemented and completed within planned time frames. B. Do not appropriate the FDETC's fundinq for the three (3) JOBS contracts totalling $270,615.00. Proqram Operations - Planned programs to serve participants would be delayed. 2. Fundinq - Not a factor. 3 o Timinq - Delay will cause late start-up of programs, inability to fully serve some participants, and underexpenditure of available funds. RECOMMENDATION Approve Alternative A: Appropriate the FDETC's fundinq for the three /3) JOBS contracts totallinq $270,615.00; authorize the City Manaqe~ or his desiqnee to execute the related City of Roanoku contracts; and increase the revenue estimate by $270,615.00 in accounts to be established by the Acting Director of Finance. Respectively submitted, W. Robert Herbert City Manager CBG:lr CC: Acting Director of Finance City Attorney Acting Director of Human Development FDETC Administrator MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #9-102-181-313-405-516 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31571-071293 authorizing you to enter into three-year engineering services reimbursement, with cost ceiling contracts, with Hayes, Seay, Mattern and Mattern, Inc., in the amount of $68,624.00, for the first year (1993), and Mattern and Craig, Inc., in the amount of $39,000.00, for the first year (1993), for performance of certain bridge, tunnel, overhead sign, and parking garage inspection services, with cost ceiling contracts for year two (1994) and year three (1995) to be negotiated according to scope of work for those years, subject to approval by Council. Resolution No. 31571-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. ~'~'~ a.~ ~.SincerelY, f~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Steven A. Campbell, Engineer, Mattern and Craig, Inc., 701 First Street, S. W., Roanoke, Virginia 24016 Steve J. Chapin, Structural Engineer, Hayes, Seay, Mattern and Mattern, Inc., P. O. Box 13446, Roanoke, Virginia 24034 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Kit B. Kiser, Director, Utilities and Operations Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Jan G. Bruce, Engineering Technical Supervisor' Sarah E. Fitton, Construction Cost Technician IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31571-071293. A RESOLUTION authorizing the City Manager to enter into three-year engineering services reimbursement with cost ceiling contracts with certain engineering firms, providing for the performance of certain bridge, tunnel, overhead sign, and parking garage inspection services. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and to attest, respectively, a three-year engineering services reimbursement with cost ceiling contract with Hayes, Seay, Mattern & Mattern, Inc. for the provision by such firm of bridge, tunnel, overhead sign, and parking garage inspection services, as more particularly set forth in the July 12, 1993, report of the City Manger to this Council, for an amount not to exceed $68,624.00 for the first year (1993). The cost ceiling for year two (1994) and year three (1995) shall be negotiated according to the work scope for those years and shall be subject to approval by this Council. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an engineering services reimbursement with cost ceiling contract with Mattern & Craig, Inc., for provision by such firm of bridge inspection services, as more particularly set forth in the July 12, 1993, report of the City Manager to this Council, for an amount not to exceed $39,000.00 for the first year (1993). The cost ceiling for year two (1994) according to the work scope approval by this Council. 3. The form of the City Attorney. and year three (1995) shall be negotiated for those years and shall be subject to the contract with each firm shall be approved by ATTEST: City Clerk. Honorable ~ayor and ~ember~ of City Council Roanoke, Virginia Dear Members of Council: Subject: BRIDGE INSPECTION PROGRAM Roanoke, Virginia July 12, 1993 I. Backqround: 1978 Surface Transportation Act enacted by Congress requires that all bridges, including "off Federal Aid System" structures, must be included in the bi-annual inspection program. Be SuDplementary Bridqe Inspection Reports are required on sixty-five (65) structures in the City of Roanoke this year. Forty-one (41) structures (40 bridges and 1 tunnel) are inspected annually while twenty-five (25) structures are inspected bi-annually. Federal Hiqhway Administration has established a new requirement that overhead sign structures are to be inspected on an annual basis. Fourteen (14) of these structures exist within the City. D. Inspection of three (3) parking structures are required every four years by prudent engineering practices. Airport tunnel, under Runway 23, is required to be inspected annually to ensure safety and to keep deterioration under control. F. 1992 Inpsections were performed by: 1. Hayes, Seay, Mattern & Mattern, Inc. 3 Parking Garages, 14 Overhead Signs, and 22 Bridges at a cost of $51,349.70. 2. Mattern & Craig, Inc. 1 Airport tunnel and 53 bridges at a cost of $56,779.82. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 12, 1993 2 of 6 II. Current situation is that Engineering Services Qualification Proposals for the necessary technical inspection and reports were publicly advertised and received from: Dewberry & Davis Hayes, Seay, Mattern & Mattern, Inc. Mattern & Craig, Inc. A. Selection of the firms for consideration was based on the following criteria: 1. Qualification of personnel 2. Time available to meet schedule 3. Experience in performing bridge inspections 4. Ability to produce project on time 5. Local accessibility for project coordination cooperation 6. Response to request for proposal 7. Past record with City of Roanoke and De Interviews were held with three (3) qualified firms. Staff team included Charles M. Huffine, P.E., City Engineer, Earl Sturgill, Civil Engineer I, Philip C. Schirmer, P.E., Civil Engineer I, and Jan G. Bruce, Engineering Technical Supervisor. Complexity of Bridge Inspections select two (2) qualified firms portions of work. again led the staff to to complete two (2) Negotiations were conducted with the two (2) most qualified firms (Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc.) for the necessary technical inspections and reports. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 12, 1993 3 of 6 E. Scope of work to be performed includes: Field investiqations of bridges by each firm to include pertinent roadway approaches, waterways, piers and abutments, bearings, stringers, beams, girders, decks, expansion joints, curbs, sidewalks, bridge railings, culverts, and signing. Hayes, Seay, Mattern & Mattern, Inc. will be responsible for inspecting the sign structures, 33 bridges and the Airport Tunnel. Mattern & Craig, Inc. will be responsible for inspecting 32 bridges. Inspection reports to be prepared with and/or photographs to adequately deficiencies and problem areas. sketches describe Final inspection documents completed in accordance with the Federal, State and City criteria regarding the bridge inspection program. All reports to be completed before the end of 1993. In-depth inspections have been stressed by Federal and State Highway agencies related to a particular aspect of bridge inspection as a result of catastrophic bridge failures in other states in recent years. The agencies require: Underwater bridge inspections require more care to detect possible erosion of support in waterways beneath bridge structures. Many of the City's bridges being inspected are above waterways, the majority of which have structural supports underwater. These structures must be analyzed physically and mathematically to determine catastrophic scour potential. Cost reimbursement fee for engineering services is based on actual manhours used to physically review each component of the bridges, signs, parking garages, and tunnel. Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc., in following this billing procedure, offer reasonable manhour pay rates and an acceptable cost ceiling. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 12, 1993 4 of 6 III. Issues in evaluating the proposal and awarding contracts to firms known to be qualified are: A. Inclusion of proper work scope B. Ability to meet time schedules C. Reasonableness of fee D. Availability of fundinq IV. Alternatives for providing the necessary work are: Award enqineerinq services reimbursement with cost ceiling contracts to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $68~624.00 and $39,000.00 respectively. 1. Inclusion of proper work scopes has been reviewed and verified. 2. Ability to meet time schedule has been reviewed and verified. Reasonableness of fee has been established through negotiation. Hayes, Seay, Mattern & Mattern, Inc. has set a cost ceiling in their proposal of $68~624.00 due to the fact that this is the initial inspection for the overhead signs requiring extensive sketching and analysis, while Mattern & Craig, Inc. has set a cost ceiling in their proposal of $39,000.00. 4. Availability of fundinq exists as follows: Account #001-052-4310-3072 #004-058-4401-7070 $106,624.00 i~000.00 $107,624.00 Do not award engineerinq services contracts to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $687624.00 and $39,000.00 respectively. 1. Inclusion of proper work scope would have to be deferred to the City or other consultants. Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 12, 1993 5 of 6 2. Ability to meet time schedule would be Jeopardized. 3. Reasonableness of fee cannot be assured. 4. Availability of fundinq would remain in the respective accounts. V. Recommendation is that the City: Award three (3) year engineering services reimbursement contracts in forms approved by the City Attorney to Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in amounts of $68,624.00 and $39t000.00 respectively for the first year (1993). Year 2 (1994) and 3 (1995) shall be negotiated with Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. according to the work scope for that year. C. Fundinq is available for the first year contracts in the FY 1993-94 Adopted Budget as follows: Hayest SeayI Mattern & Mattern~ Inc.: 14 Overhead Sign Inspections and 33 Bridge Inspections 001-052-4310-3072 1 Airport Tunnel Inspection 004-058-4401-7070 $67,624.00 ll000.00 TOTAL CONTRACT AMOUNT $68,624.00 WRH/JGB/fm Mattern & Craiq~ Inc.: 33 Bridge Inspections 001-052-4310-3072 TOTAL CONTRACT AMOUNT $39,000.00 Respectfully submitted, W. Robert Herbert City Manager Honorable Mayor and Members of City Council RE: Bridge Inspection Program July 12, 1993 6 of 6 City Attorney Director of Finance Director of Public Works Director of Utilities & Operations City Engineer Assistant to City Manager for Community Relations Construction Cost Technician Accountant, Contracts & Fixed Assets BRIDGE INSPECTIONS 1992 MATTERN & C~AIG, INC. Contract Spent * 56 Bridges 1 Tunnel $57,600.00 800.00 $58,400.00 $55,979.82 800.00 $56,779.82 4 Bridges Deleted and added to HSMM contract HSMM 19 Bridges 3 Parking Structures 16 Overhead Signs $22,450.00 13,000.00 38t470.00 $73,920.00 $22,154.92 9,576.82 19t617.96 $51,349.70 1993 MATTERN & CRAIG, INC. 33 Bridges $39,000.00 N/A HSMM 33 Bridges I Tunnel 14 Overhead Signs $37,978.00 1,000.00 29~646.00 $68,624.00 N/A MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #165-178-236-488 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31572-071293 autho~izing you to execute a gxmnt agreement with the Northwest Neighborhood Environmental Organization, Inc., to p~ovide for use of HOME funds, in the amount of $79,320.00, to be used for rehabilitation of two houses located at 802 Gilmer Avenue, N. W., and 807 Gilmer Avenue, N. W. Resolution No. 31572-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. ~'-'X~,Sincerely' ~.~_ Max~r F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Florine Thornhill, President, Northwest Neighborhood Environmental Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance William F. Clark, Director, Public Works Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator John R. Marlles, Chief, Community Planning Stephanie F. Cicero, Neighborhood Partnership Coordinator Marie T. Pontius, Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31572-071293. A RESOLUTION authorizing the City Manager to execute a grant agreement with the Northwest Neighborhood Environmental Organization (NNEO), to provide funding for the rehabilitation of two vacant houses located at 802 Gilmer Avenue, N.W., and 807 Gilmer Avenue, N.W., upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a grant agreement with Northwest Neighborhood Environmental Organization (NNEO), which agreement shall provide for the use of HOME funds in the amount of $79,320.00 to be used in the rehabilitation of two houses located at 802 Gilmer Avenue, N.W., and 807 Gilme~ Avenue, N.W., in accordance with the recommendations contained in the City Manager's report to this Council dated July 12, 1993. 2. The form of the grant agreement shall be approved by the City Attorney. ATTEST: City Clerk. '93 JIJL-8 /],11:00 Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke, July 12, Dear Members of Council: Subject: Grant Agreement with the Northwest Neighborhood Environmental Organization (NNEO) Virginia 1993 I. Background: City has funded eight rehabilitation or new construction projects in partnership with NNEO through Community Development Block Grant (CDBG) and City General Funds since 1982. Be NNEO submitted a proposal for CDBG funds for rehabilitation of 802 and 807 Gilmer Avenue N.W. of the CDBG budget process in spring 1993. as part CDBG Review Committee recommended using HOME funds for this project instead of CDBG. HOME Investment Partnership Program (HOME) allocation from HUD was approved by Council on June 22, 1992 by Resolution No. 31070-062292, and funds appropriated by Budget Ordinance No. 31069-062292. Of the $7~6{000 HOME funds allocated in 1992 program year, a minimum of 15% or $113,400 must be given to a Community Housing Development Organization (CHDO). NNEO qualifies as a CHDO. II. Current Situation: Total project costs are estimated to be $144,727 for purchase and rehabilitation of 802 and 807 Gilmer Ave N.W. (Attachment A) These houses are currently vacant and will be sold to low or moderate income home buyers. Be NNEO received confirmation of a grant of $12,000 from the Allstate Foundation to purchase the two houses. Ce NNEO has a loan commitment from Signet Bank for one half the rehabilitation costs for the two houses -- or approximately $53,407. De NNEO has requested $79~320 in HOME funds from the City to provide the balance of rehab costs, audit, architect's and legal fees, and CHDO operating expenses to NNEO to provide administration of the project. Members of Council page 2 III. Program income of up to $25,000 is expected to return to the City's HOME fund on the sale of the houses to low and moderate income home buyers. Issues: Consistency with the City's Comprehensive Housing Affordability Strategy (CHAS). B. Cost to the City. C. Funding. D. Administrative capacity IV. Alternatives: Authorize the City Manager to execute a grant agreement with NNEO for the rehabilitation of two vacant houses located at 802 Gilmer Avenue N.W. and 807 Gilmer Avenue N.W, such agreement to be in a form acceptable to the City Attorney. Consistency with the City's Comprehensive Housing Affordability Strateg~ (CHAS) will be achieved since this document recommends rehabilitation of substandard properties and the provision of homeownership opportunities; and both these activities are included as eligible activities in the City's HOME Program Description. 2. Cost to the City will be $79,320 in HOME funds. Funding is available in HOME account no. 035-052- 5300-2036. Administrative capacity of NNEO has been shown by the many successful community development projects they have administered in the past ten years. In addition, a small amount of administrative funds built into this project will assure stability. Do not authorize the City Manager to execute a grant agreement with NNEO for the rehabilitation of two vacant houses located at 802 Gilmer Avenue N.W. and 807 Gilmer Avenue N.W. Consistency with the City's Comprehensive Housing Affordabilit¥ Strategy (CHAS) would not be an issue. No progress toward CHAS objectives would be realized. 2. Cost to the City would be lost property taxes on Members of Council page 3 rehabilitated, owner-occupied structures. 3. Funding would not be an issue. Administrative capacity would not be an issue for this project, however, organization would not benefit from administrative funds built into project, so would have to find those funds elsewhere. V. Recommendation: Adopt Alternative A thereby authorizing the City Manager to execute a grant agreement with NNEO for the rehabilitation of two vacant houses located at 802 Gilmer Avenue N.W. and 807 Gilmer Avenue N.W, such agreement to be in a form acceptable to the City Attorney. Respectfully submitted, W. Robert Herbert City Manager attachments WRH/SFC/MTP CC: Assistant City Manager City Attorney Acting Director of Finance Director of Public Works Housing Development Coordinator Grants Monitoring Administrator Roanoke Neighborhood Partnership Coordinator President, Northwest Neighborhood Environmental Organization ML:NNEOHOME.RPT ATTACHMENT A PROJECT BUDGET Rehabilitation of 802 and 807 Gilmer Avenue N.W. Expenditures: Acquisition existing structures Site Work Rehabilitation 2 houses 15% contingency Architect's fee Title, appraisal, settlement, insurance, Required financial audit CHDO operating expenses (11% of $130,385 project cost) to NNEO. Total project costs: etc. 12,000 500 92,883 13,932 5,570 3,500 2,000 14,342 $144,727 Revenue: Allstate Foundation (grant) Crestar Bank (loan) City of Roanoke HOME funds (grant) Total project revenue: 12,000 53,407 79,320 $144,727 ML:NNEOHOME.BUD MARY F. PAR~I~R City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #5-58-184-175 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31573-071293 authorizing participation of the City and its officers, agents or employees in a plan of insurance established by the State Department of General Services, through its Division of Risk Management, to provide protection against liability resulting from any claim made against the City or its officers, agents or employees for acts or omissions of any nature while in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization, in the amount of $99,875.00 for a term of one year; and such plan shall provide public officials liability and law enforcement officers liability coverage up to one million doliars over the City's self-insured retention of $25,000.00. Resolution No. 31573-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. g-"'"' ~'~ ~'Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o pc: Robert C. Vogt, Risk Manager, Virginia Department of General Services, Division of Risk Management, 109 Governor Street, Richmond, Virginia 23219 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Glenn D. Radcliffe, Direetor, Human Development Kenneth S. Cronin, Personnel Manager Barry K. Agnew, Acting Risk Management Officer Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of July, 1993. No. 31573-071293. VIRGINIA, A RESOLUTION authorizing participation of the City and its officers, agents or employees in a plan of insurance established by the State Department of General Services, Division of Risk Management, providing protection against liability for the City and its officers, agents or employees resulting from acts or omissions of any nature while in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization; and authorizing the City Manager to execute any documents required for participation by the City and its officers, agents and employees in such plan. WHEREAS, §2.1-526.8:1, Code of Virginia (1950), as amended, requires the State Department of General Services, Division of Risk Management, to establish an insurance plan to provide protection against liability resulting from any claim made against any local government or its officers, agents or employees for acts or omissions of any nature while in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization; and WHEREAS, participation approval of City Council; THEREFORE, BE IT RESOLVED Roanoke as follows: of the City in such plan requires by the Council of the City of 1. The City and its officers, agents or employees are hereby authorized to participate in a plan of insurance established by the State Department of General Services, through its Division of Risk Management, to provide protection against liability resulting from any claim made against the City or its officers, agents or employees for acts or omissions of any nature While in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization. 2. Such plan of insurance shall provide public officials liability and law enforcement officers liability coverage up to one million dollars over the City's self-insured retention of $25,000, and for such coverage the City shall pay a premium of $99,875.00 for a term of one year. 3. The City Manager is hereby authorized, for and on behalf of the City, to execute any documents, which shall be approved as to form by the City Attorney, required for the City's participation in the above-described plan of insurance established by the State Department of General Services, Division of Risk Management. ATTEST: City Clerk. '93 ,lt t Honorable Mayor and Members of City Council Roanoke, Virginia Roanoke,Virginia July 12, 1993 Dear Mayor Bowers and Members of Council: Subject: Insurance coverage for the City of Roanoke's public official and law enforcement liabilities. Hackaround: Insurance Pools were created for both law enforcement (LEL) and public official (POL) liabilities by the Commonwealth of Virginia under Section 2.1-526.8.1 of the Code of Virginia because of the difficulty and expense local governments were having in the 1980's in procuring insurance for these liability exposures. Participation in the pools is voluntary and must be approved by the local governing bodies. PurPose of the state Droqram is to enable localities to purchase insurance coverages at an affordable price for exposures that are governmental in nature. Insurance coveraae for law enforcement includes coverage for liability exposures that may result in claims of excessive force, false arrest or that arise from authorized moonlighting. Insurance coveraqe for public officials includes any act or omission arising from any act while in a governmental or proprietary capacity while in the scope of employment or authorization such as: civil rights claims, employment issues or zoning issues. II. Current Situation= Local aovernments are being sued more frequently both in Virginia and throughout the United States. City is self-insured for both public official and law enforcement liabilities. The city incurs expenses for both defense and settlement costs. The future claims' cost and number are unknown and could result in significant financial liabilities for the city. City is totally liable for any event which may occur that results in a claim being made against the city. The expenses related to a claim include actual settlement or judgement costs, and city attorney's cost of defense or cost of defense by special counsel in small number of cases where outside counsel is retained. Mayor and Members of Council Insurance coverage for the City of Roanoke's public official and law enforcement liability Page 2 Insurance is offered through the Commonwealth of Virginia's Local Government Risk Management Plan. Under the state's Plan, the city retains a self-insurance level (SIR) and if a claim exceeds the SIR, the claim is transferred to the Plan for defense and settlement. The Plan covers any claim up to one million dollars ($1,000,000) over the local government's self-insured level. The Plan's coverage limit of $1 million per occurrence is for settlement or judgement only and does not include the cost of defense. The Plan does not have a limit on the number of claims it will respond to in a single policy year. The enclosed attachment sets forth the terms and conditions of the Plan in more detail. III · A. Insurance Coveraqe: B. Cost: C. Control: IV. Alternatives= Authorize the purchase of insurance for public official and law enforcement liabilities for the city. Insurance coveraqe would spread the risk between the city and the state's Plan since the city's total exposure would be $25,000 for any one claim. The cost for the $1 million dollars of coverage per claim for public official and law enforcement is $99,875 per year and is available in the Risk Management budget. Control of a claim's defense and settlement will be maintained by the city for the majority of claims. The risk and the defense of infrequent but potentially high dollar claims will be transferred to the Plan. Do not authorize the purchase of insurance from the state pool for public official and law enforcement liabilities. Insurance coveraqe will not be an issue as the city will continue to be at risk for the total cost of all claims by not paying to transfer any of the risk to another entity through insurance. Costs will continue to be uncertain as the city does not know what situation or claims may arise in the next twelve months. Mayor and Members of Council RE: Insurance coverage for the City of Roanoke's public official and law enforcement liability Page 3 Control will remain totally with the city as the risk is not being shared with the Plan. Council concur with Alternative A and authorize the purchase of insurance through the State of Virginia's Local Government Risk Management Plan to cover public official and law enforcement liabilities for the city during the 1993-94 fiscal year. WRH:LGE:tlw W. Robert Herbert City Manager Respectfully submitted, Wilburn C. Dibling, City Attorney James D. Grisso, Acting Director of Finance Barry L. Key, Manager of Management and Budget Lauren G. Eib, Risk Management Officer Public Official and Law Enforcement Insurance Terms and Conditions Summary Introduction: The Plan is administered by the Commonwealth of Virginia's Division of Risk Management. The Plan's funding comes solely from local entities in Virginia. Currently, five hundred (500) entities are members of the Plan. The funds are invested by the Treasurer of Virginia and the investment income is credited back to the Plan. Funds are used for the payment of settlements and judgements as well as various administrative expenses. The fund balance as of 3-31-93 was $6,139,701.51. The plan has received $1,984,979 in member contributions for Fiscal Year 1993. Expenses have averaged less than $1,000,000 per year for the Plan. Terms and Conditions: The Plan has a limit of one million dollars ($1,000,000) per claim in excess of the city's self-insured retention (SIR) limit of twenty-five thousand dollars ($25,000) per claim for public official (POL) and law enforcement (LEL) liabilities. The SIR and the Plan's limits apply to judgements and settlements only and do not include any costs for defense. The Plan's defense costs are not chargeable to the city. Coverage - The Plan will pay, above the city's SIR, on all claims the city is legally obligated to pay tha~ arise Rut of acts or omissions of any nature while acting in an authorized governmental or proprietary capacity and in the course and scope of employment or authorization. a. Examples of coverage exclusions to the Plan: Contractual liability Moonlighting unless: it has been approved by the department, the employee is wearing the law enforcement uniform of the city, and the employee is performing in a recognized law enforcement context. A covered party who has gained any profit or advantage illegally, acted in a fraudulent or dishonest manner, or committed a willful and wanton or intentional act. The Plan will defend the Covered Parties in claims that contain any of these allegations, except where a court or other trier of fact has determined that any of these three acts has occurred. Administrative hearings or procedures, (such as EEOC or grievance panels). The payment of back pay, compensation of back pay, or other monetary relief has no impact on the hearing or procedure being excluded as a claim by the Plan. The coverage is on a claims-made basis, therefore any claims brought forth during the policy period will be covered, regardless of when the alleged incident occurred. A covered party is defined as= a. The city as well as commissions, boards, authorities or other similar units under the exclusive control of the city. Any elected or appointed official, employee, agent or authorized volunteer of the city while acting in an authorized governmental or proprietary capacity and within the course and scope of employment or authorization. The Plan will pay for the following expenses related to claims covered by the Plan: a. Ail expenses incurred by the Plan, including defense costs. Interest on the entire amount of any judgement prior to the Plan paying its part of the judgement. Reasonable expenses incurred at the request of the Plan, except salaries (such as loss control or training costs). do Premiums on appeal bonds. Court costs applicable to defense. f. Attorney's fees awarded pursuant to 42 U.S.C. Section 1988. General liability coverage - As a separate part of the Plan, the Plan also covers all other liabilities the city may have except workers' compensation, owned automobile and pollution exposures. The general liability portion of the Plan is written od an excess basis. The Plan's coverage of one million dollars ($1,000,000) is in excess of the city's insurance or SIR of one million dollars ($1,000,000). The Plan requires that the city have an insured or self-insured policy or document defining the coverage provided to the city. The document is require so the Plan's excess liability coverage can "wrap around" the city's primary general liability coverage. (Note: no written plan is needed for POL or LEL coverage). Claims with a potential settlement or judgement value of fifty percent (50%) or more of the SIR must be reported to the Plan's administrator, the Division of Risk Management (DR}{). Settlements - DRM will seek the city's permission before settling any claims for less than the SIR amount as well as for claims that are up to twice the city's SIR amount. Cancellation - the Plan may not be canceled mid-term. Cancellation notice must be given thirty (30) days prior to the anniversary date (July 1) of coverage. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virsinia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN I~puty City Clerk July 16, ~993 File #60-178-236 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31574-071293 amending and reordaining certain sections of the 1993-94 Grant Fund Appropriations, providing for the transfer of $756,000.00, in connection with the 1992 allocation of HOME funds to certain accounts for specific programs. Ordinance No. 31574-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 W. Robert Herbert, City Manager William F. Clark, Director, Public Works John R. Marlles, Chief, Community Planning Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator Glenn D. Radcliffe, Director, Human Development Marie T. Pontius, Grants Monitoring Administrator Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROI~IOKE~ VIRGINI~ The 12th day of July, 1993. No. 31574-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1993-94 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &DDro~r~ations Community Development HOME Investment Partnership 1992 (1-6) ............ $ 1,281,850 756,000 1) HOME Program (035-052-5300-2036) $(756,000) 2) Owner/Occupied Rehabilitation (035-052-5300-5235) 200,000 3) Rental Rehabilitation (035-052-5300-5236) 204,400 4) Assistance to Homebuyers (035-052-5300-5237) 162,500 5) CHDOS (035-052-5300-5238) 113,500 6) Administration- RRHA (035-052-5300-5239) 75,600 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. CITY ~' July 12, 1993 Honorable Mayor and Members of Counc~ Roanoke, Virginia Dear Members of Council: Subject: Allocation of 1992 HOME Funds to Program Accounts I. Backqround The City of Roanoke received an allocation of funds from the Department of Housing and Urban Development, called the "HOME Investment Partnership Program." HOME fundinq is intended to be a "housinq block qrant" to be used exclusively for housing for low-moderate income households. Roanoke's allocation of HOME funds was $756,000 in FY 1992, and $498,000 in FY 93. II. Current Situation ao City Council authorized acceptance of the 1992 allocation of $756,000 on June 22, 1992. Bo 1992 HOME Proqram Description provided for the allocation to be distributed as follows: 1. Rehabilitation of owner/occupied houses $200,000 2. Rehabilitation of rental properties $260,000 3. Assistance to first-time homebuyers $182,500 4. Set aside for community housing development organizations (CHDOS) - $113,500 TOTAL $756,000 1992 allocation was never formally allocated into accounts for specific programs, so all HOME Program activities have drawn from one single account (035-052- 5300-2036). Do Program accounts need to be established, with adjustments to Program allocations as follows: 4 o Owner/Occupied Rehabilitation - $200,000 Rental Rehabilitation - $204,400 Assistance to Homebuyers (loan supplements) - $162,500 Set aside for community housing development organizations (CHDOS) - $113,500 Administration (City/RRHA) - $ 75,600 TOTAL - $756,000 July 12, Page 2 Eo 1993 These adjustments to Proqram allocations results from regulatory changes allowing use of some of the HOME allocation for administrative expenses, and the development of funding needs for these and other Program activities. III. Issues Consistency with the City's Comprehensive Housinq Affordability Strateqy (CHAS). B. City's community development objectives. C. Cost to the City. D. Timinq. IV. Alternatives A. Authorize the transfer of the 1992 allocation of HOME funds $756,000) into five separate accounts to be established by the Acting Director of Finance, as detailed above (section II. D.). Consistency with the City's CHAS will be achieved, as use of these allocated funds will support the rehabilitation of substandard properties, encourage homeownership opportunities, and support housing development organizations. 2 o City's community development objectives would be pursued through the improvement of City's housing stock and increasing the proportion of homeowners. Cost to the City will not exceed HOME funds already appropriated. A portion of the allocation ($75,600 for administration) will be used in place of CDBG funds for costs incurred by the RRHA in administration of HOME Program activities under contract with the City. Timinq is such that on-going Program activities may continue, but approval will allow charges against the 1992 allocation to be distributed to programs as incurred, rather than retroactively. Do not authorize the apDroDriation of HOME funds to separate accounts as described. Consistency with the City's CHAS may be delayed, as authority to draw funds for Program activities from one central account may have to be clarified. July 12, 1993 Page 3 City's community development objectives may be delayed for the same reason. o Cost to the City may be increased from use of CDBG funds for administrative expenses of the RRHA for Program activities. Timinq is such that either Program activities requiring drawdowns must be suspended, or accounting adjustments will have to be made retroactively to reflect Program activities. V. Recommendation Adopt Alternative A, thereby authorizing the transfer of the 1992 allocation of HOME funds {$756,000) into six separate accounts to be established by the Acting Director of Finance as detailed above (section II. D.). Respectively submitted, W. Robert Herbert City Manager WRH:rs (CR071293) cc: City Attorney Acting Director of Finance Director of Public Works Building Commissioner Housing Development Coordinator Grants Monitoring Administrator Executive Director, RRHA MARY F. pARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I Telephone: (703) 981.2~41 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-467 James D. Grisso Acting Director of Finance Roanoko, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31575-071293 amending and reordaining certain sections of the 1993-94 Grant and School Fund Appropriations, providing for the transfer $12,053,221.00, to provide funds for 63 school grants in the new School Fund. Ordinance No. 31575-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~tg~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Charles W. Day, Chairperson, Roanoke City School Board E. Wayne Harris, Superintendent of Schools, Roanoke City Public Schools Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board Barry L. Key, Manager, Office of Management and Budget · N THE COUNCIL OF THE C~TY OF RO~OKE~ V~RGIN~& The 12th day of July, 1993. No. 31575-071293. · ~N ORDINANCE to amend and reordain certain sections of the 1993-94 Grant and School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1993-94 Grant and School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Gr&nt Fund Appropriations Education (1-63) ............................ $ Revenue Education (64-126) .......................... $ 7,980,929 7,980,929 School Fund Appropriations Education Revenue Education (127-189) ......................... $ (190-252) ......................... $ 87,518,255 87,518,255 1) CHAPTER I WINTER 2) CHAPTER I PRE-K EXPANSION PROGRAM (035-060-6137) (035-060-6138) 3,313,067) 40,000) 3) EISENHOWER/MATH SCIENCE TITLE II 91-92 4) CHAPTER II 91-92 5) CHAPTER II 92-93 6) EISENHOWER/MATH SCIENCE TITLE II 92-93 7) ALTERNATIVE (035-060-6230) (035-060-6231) (035-060-6232) (035-060-6233 (035-060-6436 (035-060-6438 (035-060-6439 EDUCATION (035-060-6434 8) ALTERNATIVE EDUCATION COMPUTER EQUIPMENT (035-060-6435 9) VOCATIONAL EDUCATION TEEN MOTHER 10) TITLE II-A OK PROJECT 11) TITLE III WORD PERFECT CLASS 12) SPECIAL EDUCATION INTERPRETER TRAINING (035-060-6500) TRANSITION-VOCATIONAL (035-060-6501) (035-060-6502) (035-060-6503) (035-060-6504 (035-060-6505 (035-060-6506' (035-060-6507 (035-060-6508 (035-060-6509 (035-060-6510 (035-060-6591 (035-060-6596 (035-060-6597 (035-060-6598 (035-060-6599 (035-060-6750 13) 14) 15) 16) 17) lS) 19 20' 21' 22 23 24 25 26 27 28 EVALUATION CHILD DEVELOPMENT CLINIC CHILD SPECIALTY SERVICES JUVENILE DETENTION HOME FLOW THROUGH SPECIAL EDUCATION JAIL PRESCHOOL INCENTIVE PROGRAM SPECIAL EDUCATION TUITION EARLY INTERVENTION HOME TRANSITIONAL SERVICES 92-93 PARENT RESOURCE CENTER SPECIAL EDUCATION TUITION SPECIAL EDUCATION INSERVICE TRANSITIONAL SERVICES 91-92 PRESCHOOL INCENTIVE PROGRAM PERKINS ACT FUND 91-92 $ ( ( ( 34,208) 165,893) 136,387) 55,099) 468,924) 8,000) 10,000) 2,584) 1,615) ( 2,395) ( 675) ( 53,934) ( 66,920) ( 80,597) ( 828,291) ( 100,000) ( 60,455) ( 350,000) ( 11,175) ( 6,692) 4,000) 325,000) 5,827) 9,792) 95,654) 285,053) 29) SPECIAL FOR OCCUPATIONAL TRANSITION (035-060-6752) 30) APPRENTICESHIP (035-060-6753) 31) ADULT BASIC EDUCATION (035-060-6754) 32) GED TESTING (035-060-6755) 33) REGIONAL ADULT EDUCATION SPECIAL (035-060-6756) 34) PERKINS ACT FUND 92-93 (035-060-6757) 35) REGIONAL ADULT LITERACY & BASIC EDUCATION (035-060-6758) 36) ARTIST IN EDUCATION (035-060-6816) 37) PROJECT YES (035-060-6900) 38) HURT PARK TUTORIAL (035-060-6901) 39) HOMELESS ASSISTANCE PROGRAM (035-060-6902) 4O) FISHBURN PARK ENVIRONMENTAL (035-060-6903) 41) 1993 WESTERN VIRGINIA REGIONAL SCIENCE FAIR (035-060-6904) 42) CHESS PROGRAM (035-060-6905) 43) AVIATION MAGNET SCHOOL (035-060-6906) 44) ADOLESCENT HEALTH SUMMER (035-060-6907) 45) ENVIRONMENTAL EDUCATION MINI- GRANT (035-060-6970) 46) ADOPT A BOOK (035-060-6976) 47) MAGNET SCHOOL 91-92 (035-060-6980) 48) STUDENT ASSISTANCE PROGRAM (035-060-6981) 49) MENTOR-TEACHER PROGRAM (035-060-6982) 50) DRUG FREE SCHOOLS 91-92 (035-060-6983) 51) IMPACT AID 91-92 (035-060-6985) 52) GRANTS MANAGEMENT (035-060-6987) 53) ENVIRONMENTAL EDUCATION GRANT (035-060-6989) 54) GOVERNOR'S SCHOOL (035-060-6990) 55) MAGNET SCHOOL 92-93 (035-060-6991) 56) STUDENT ASSISTANCE PROGRAM (035-060-6992) 57) FAMILY ERA PROGRAM (035-060-6993) 58) HURT PARK EARLY CHILDHOOD (035-060-6994) $ ( ( 45,862) 168,421) 156,019) 11,372) 35,163) 314,114) 73,953) 16,512) 256,296) 4,700) ( 60,000) ( 4,425) ( 9,500) ( 30,000) ( 20,000) ( 74,537) ( 3,500) ( 5,000) ( 1,414,555) ( 73,876) 7,799) 155,109) 48,789) 39,012) ( 750) ( 790,066) ( 1,121,540) ( 143,774) ( 29,557) ( 156,417) 59) DRUG FREE SCHOOLS 92-93 60) SAT PREPARATION 61) IMPACT AID 92-93 62) AUDIO VISUAL PROGRAM 63) LET'S TALK 64) CHAPTER I WINTER 65) CHAPTER I PRE-K EXPANSION PROGRAM 66) EISENHOWER/MATH SCIENCE TITLE II 91-92 67) CHAPTER II 91-92 68) CHAPTER II 92-93 69) EISENHOWER/MATH SCIENCE TITLE II 92-93 70) ALTERNATIVE EDUCATION (035-060-6995 (035-060-6996 (035-060-6997 (035-060-6998 (035-060-6999 (035-060-6137 (035-060-6138) (035-060-6230) (035-060-6231) (035-060-6232) (035-060-6233) (035-060-6434) 71) ALTERNATIVE EDUCATION COMPUTER EQUIPMENT (035-060-6435) 72) VOCATIONAL EDUCATION TEEN MOTHER 73) TITLE II-A OK PROJECT 74) TITLE III WORD PERFECT CLASS 75) SPECIAL EDUCATION INTERPRETER TRAINING (035-060-6500) TRANSITION-VOCATIONAL EVALUATION (035-060-6501) 76) 77) CHILD DEVELOPMENT CLINIC 78) CHILD SPECIALTY SERVICES 79) JUVENILE DETENTION HOME 80) FLOW THROUGH 81) SPECIAL EDUCATION JAIL 82) PRESCHOOL INCENTIVE PROGRAM 83) SPECIAL EDUCATION TUITION 84) EARLY INTERVENTION HOME 85) TRANSITIONAL SERVICES 92-93 86) PARENT RESOURCE CENTER (035-060-6436) (035-060-6438) (035-060-6439) (035-060-6502) (035-060-6503) (035-060-6504 (035-060-6505 (035-060-6506 (035-060-6507 (035-060-6508 (035-060-6509 (035-060-6510 (035-060-6591 161,248) 2,500) 91,690) 3,928) 1,000) 3,313,067) 40,000) ( 34,208) ( 165,893) ( 136,387) ( 55,099) ( 468,924) ( 8,000) ( 10,000) 2,584) 1,615) 2,395) 675) ( 53,934) ( 66,920) ( 80,597) ( 828,291) ( 100,000) ( 60,455) ( 350,000) ( 11,175) ( 6,692) ( 4,000) 87) SPECIAL EDUCATION TUITION 88) SPECIAL EDUCATION INSERVICE 89) TRANSITIONAL SERVICES 91-92 90) PRESCHOOL INCENTIVE PROGRAM 91) PERKINS ACT FUND 91-92 92) SPECIAL FOR OCCUPATIONAL TRANSITION 93) APPRENTICESHIP 94) ADULT BASIC EDUCATION 95) GED TESTING 96) REGIONAL ADULT EDUCATION SPECIAL 97) PERKINS ACT FUND 92-93 98) REGIONAL ADULT LITERACY & BASIC EDUCATION 99) ARTIST IN EDUCATION 100) PROJECT YES 101) HURT PARK TUTORIAL 102) HOMELESS ASSISTANCE PROGRAM 103) FISHBURN PARK ENVIRONMENTAL 104) (035-060-6596) (035-060-6597) (035-060-6598) (035-060-6599) (035-060-6750) (035-060-6752) (035-060-6753) (035-060-6754) (035-060-6755) (035-060-6756) (035-060-6757) (035-060-6758) (035-060-6816) (035-060-6900) (035-060-6901) (035-060-6902) (035-060-6903) 1993 WESTERN VIRGINIA REGIONAL SCIENCE FAIR 105) CHESS PROGRAM 106) AVIATION MAGNET SCHOOL 107) ADOLESCENT HEALTH SUMMER 108 ) ENVIRONMENTAL EDUCATION MINI- GRANT 109) ADOPT A BOOK 110) MAGNET SCHOOL 91-92 111) STUDENT ASSISTANCE PROGRAM 112 ) MENTOR-TEACHER PROGRAM 113) DRUG FREE SCHOOLS 91-92 114) IMPACT AID 91-92 (035-060-6904) (035-060-6905) (035-060-6906) (035-060-6907) (035-060-6970) (035-060-6976) (035-060-6980) (035-060-6981) (035-060-6982) (035-060-6983) ' (035-060-6985) $ ( 325,000) ( 5,827) 9,792) ( 95,654) ( 285,053) ( 45,862) ( 168,421) ( 156,019) ( 11,372) ( 35,163) ( 314,114) ( 73,953) ( 16,512) ( 256,296) ( 4,700) ( 60,000) ( 4,425) ( 9,500) ( 30,000) ( 20,000) ( 74,537) ( 3,500) ( 5,00o) ( 1,414,555) ( 73,876) ( 7,799) ( 155,109) ( 48,789) 115) GRANTS MANAGEMENT 116) ENVIRONMENTAL EDUCATION GRANT 117) GOVERNOR'S SCHOOL 118) MAGNET SCHOOL 92-93 119) STUDENT ASSISTANCE PROGRAM 120) FAMILY ERA PROGRAM 121) HURT PARK EARLY CHILDHOOD 122) DRUG FREE SCHOOLS 92-93 123) SAT PREPARATION 124) IMPACT AID 92-93 125) AUDIO VISUAL PROGRAM 126) LET'S TALK 127) CHAPTER I WINTER 128) CHAPTER I PRE-K EXPANSION PROGRAM 129) EISENHOWER/MATH SCIENCE TITLE II 91-92 130) CHAPTER II 91-92 131) CHAPTER II 92-93 (035-060-6987) (035-060-6989) (035-060-6990) (035-060-6991) (035-060-6992) (035-060-6993) (035-060-6994) (035-060-6995) (035-060-6996) (035-060-6997) (035-060-6998) (035-060-6999) (030-060-6137) (030-060-6138) (030-060-6230) (030-060-6231) (030-060-6232) 132) EISENHOWER/MATH SCIENCE TITLE II 92-93 133 ALTERNATIVE EDUCATION 134 ALTERNATIVE EDUCATION COMPUTER EQUIPMENT 135 VOCATIONAL EDUCATION TEEN MOTHER 136 TITLE II-A OK PROJECT 137 TITLE III WORD PERFECT CLASS 138 SPECIAL EDUCATION INTERPRETER TRAINING 139) '030-060-6233 '030-060-6434 030-060-6435 030-060-6436 030-060-6438 030-060-6439 (030-060-6500) TRANSITION-VOCATIONAL (030-060-6501) (030-060-6502) (030-060-6503) (030-060-6504) (030-060-6505) (030-060-6506) EVALUATION 140) CHILD DEVELOPMENT CLINIC 141) CHILD SPECIALTY SERVICES 142) JUVENILE DETENTION HOME 143) FLOW THROUGH 144) SPECIAL EDUCATION JAIL ( 39,012) ( 750) ( 790,066) ( 1,121,540) ( 29,557) ( 156,417) ( 143,774) ( 161,248) ( 2,500) ( 91,690) ( 3,928) ( 1,o00) 3,313,067 40,000 34,208 165,893 136,387 55,099 468,924 8,000 10,000 2,584 1,615 2,395 675 53,934 66,920 80,597 828,291 100,000 145 PRESCHOOL INCENTIVE PROGRAM 146 SPECIAL EDUCATION TUITION 147 EARLY INTERVENTION HOME 148 TRANSITIONAL SERVICES 92-93 149 PARENT RESOURCE CENTER 150 SPECIAL EDUCATION TUITION 151 SPECIAL EDUCATION INSERVICE 152) TRANSITIONAL SERVICES 91-92 153) PRESCHOOL INCENTIVE PROGRAM 154) PERKINS ACT FUND 91-92 155) SPECIAL FOR OCCUPATIONAL TRANSITION 156) APPRENTICESHIP 157) ADULT BASIC EDUCATION 158) GED TESTING 159) REGIONAL ADULT EDUCATION SPECIAL 160) PERKINS ACT FUND 92-93 161) REGIONAL ADULT LITERACY & BASIC EDUCATION 162) ARTIST IN EDUCATION 163) PROJECT YES 164) HURT PARK TUTORIAL 165) HOMELESS ASSISTANCE PROGRAM 166) FISHBURN PARK ENVIRONMENTAL (030-060-6507 (030-060-6508 (030-060-6509 (030-060-6510 (030-060-6591 (030-060-6596 (030-060-6597 (030-060-6598 (030-060-6599 (030-060-6750 (030-060-6752) (030-060-6753) (030-060-6754) (030-060-6755) (030-060-6756) (030-060-6757) (030-060-6758) (030-060-6816) (030--060-6900) (030-060-6901) (030-060-6902) (030-060-6903) 167) 1993 WESTERN VIRGINIA REGIONAL SCIENCE FAIR 168) CHESS PROGRAM 169) AVIATION MAGNET SCHOOL 170) ADOLESCENT HEALTH SUMMER 171 ) ENVIRONMENTAL EDUCATION MINI- GRANT (030-060-6904) (030-060-6905) (030-060-6906) (030-060-6907) (030-060-6970) 60,455 350,000 11,175 6,692 4,000 325,000 5,827 9,792 95,654 285,053 45,862 168,421 156,019 11,372 35,163 314,114 73,953 16,512 256,296 4,700 60,000 4,425 9,500 30,000 20,000 74,537 3,500 172) ADOPT A BOOK 173) MAGNET SCHOOL 91-92 174) STUDENT ASSISTANCE PROGRAM 175) MENTOR-TEACHER PROGRAM 176) DRUG FREE SCHOOLS 91-92 177) IMPACT AID 91-92 178) GRANTS MANAGEMENT 179) ENVIRONMENTAL EDUCATION GRANT 180} GOVERNOR'S SCHOOL 181) MAGNET SCHOOL 92-93 182) STUDENT ASSISTANCE PROGRAM 183) FAMILY ERA PROGRAM 184) HURT PARK EARLY CHILDHOOD 185) DRUG FREE SCHOOLS 92-93 186) SAT PREPARATION 187) IMPACT AID 92-93 188) AUDIO VISUAL PROGRAM 189) LET'S TALK 190) CHAPTER I WINTER 191) CHAPTER I PRE-K EXPANSION PROGRAM 192) EISENHOWER/HATH SCIENCE TITLE II 91-92 193) CHAPTER II 91-92 194) CHAPTER II 92-93 195) EISENHOWER/MATH SCIENCE TITLE II 92-93 196 ALTERNATIVE EDUCATION (030-060-6976) (030-060-6980) (030-060-6981) (030-060-6982) (030-060-6983) (030-060-6985) (030-060-6987) (030-060-6989) (030-060-6990) (030-060-6991) (030-060-6992) (030-060-6993) (030-060-6994) (030-060-6995) (030-060-6996) (030-060-6997) (030-060-6998) (030-060-6999) (030-060-6137) (030-060-6138) (030-060-6230) (030-060-6231) (030-060-6232) (030-060-6233 (030-060-6434 197 198 199 200 201' 202) ALTERNATIVE EDUCATION COMPUTER EQUIPMENT VOCATIONAL EDUCATION TEEN MOTHER TITLE II-A OK PROJECT TITLE III WORD PERFECT CLASS SPECIAL EDUCATION INTERPRETER TRAINING (030-060-6435 (030-060-6436' (030-060-6438 (030-060-6439 (030-060-6500) TRANSITION-VOCATIONAL EVALUATION (030-060-6501) 5,000 1,414,555 73,876 7,799 155,109 48,789 39,012 750 790,066 1,121,540 29,557 156,417 143,774 161,248 2,500 91,690 3,928 1,000 3,313,067 40,000 34,208 165,893 136,387 55,099 468,924 8,000 10,000 2,584 1,615 2,395 675 203) CHILD DEVELOPMENT CLINIC 204) CHILD SPECIALTY SERVICES 205) JUVENILE DETENTION HOME 406 FLOW THROUGH 207 SPECIAL EDUCATION JAIL 208 PRESCHOOL INCENTIVE PROGRAM 209 SPECIAL EDUCATION TUITION 210 EARLY INTERVENTION HOME 211 TRANSITIONAL SERVICES 92-93 212' PARENT RESOURCE CENTER 213 SPECIAL EDUCATION TUITION 214 SPECIAL EDUCATION INSERVICE 215 TRANSITIONAL SERVICES 91-92 216 PRESCHOOL INCENTIVE PROGRAM 217 PERKINS ACT FUND 91-92 218 SPECIAL FOR OCCUPATIONAL TRANSITION 219) APPRENTICESHIP 220) ADULT BASIC EDUCATION 221) GED TESTING 222) REGIONAL ADULT EDUCATION SPECIAL 223) PERKINS ACT FUND 92-93 224) REGIONAL ADULT LITERACY & BASIC EDUCATION 225) ARTIST IN EDUCATION 226) PROJECT YES 227) HURT PARK TUTORIAL 228) HOMELESS ASSISTANCE PROGRAM 229) FISHBURN PARK ENVIRONMENTAL (030-060-6502) (030-060-6503) 030-060-6504 030-060-6505 030-060-6506 030-060-6507 030-060-6508' 030-060-6509 030-060-6510 030-060-6591 030-060-6596 '030-060-6597 '030-060-6598 ~030-060-6599 (030-060-6750 (030-060-6752) (030-060-6753) (030-060-6754) (030-060-6755) (030-060-6756) (030-060-6757) (030-060-6758) (030-060-6816) (030-060-6900) (030-060-6901) (030-060-6902) (030-060-6903) 53,934 66,920 80,597 828,291 100,000 60,455 350,000 11,175 6,692 4 000 325 000 5 827 9 792 95 654 285053 45,862 168,421 156,019 11,372 35,163 314,114 73,953 16,512 256,296 4,700 60,000 4,425 230) 1993 WESTERN VIRGINIA REGIONAL SCIENCE FAIR 231) CHESS PROGRAM 232) AVIATION MAGNET SCHOOL 233) ADOLESCENT HEALTH SUMMER 234) ENVIRONMENTAL EDUCATION MINI- GRANT 235) ADOPT A BOOK 236) MAGNET SCHOOL 91-92 237) STUDENT ASSISTANCE PROGRAM 238) MENTOR-TEACHER PROGRAM 239) DRUG FREE SCHOOLS 91-92 240) IMPACT AID 91-92 241) GRANTS MANAGEMENT 242) ENVIRONMENTAL EDUCATION GRANT 243) GOVERNOR'S SCHOOL 244) MAGNET SCHOOL 92-93 245) STUDENT ASSISTANCE PROGRAM 246) FAMILY ERA PROGRAM 247) HURT PARK EARLY CHILDHOOD (030-060-6904) (030-060-6905) (030-060-6906) (030-060-6907) (030-060-6970) (030-060-6976) (030-060-6980) (030-060-6981) (030-060-6982) (030-060-6983) (030-060-6985) (030-060-6987) (030-060-6989) (030-060-6990) (030-060-6991) (030-060-6992) (030-060-6993) (030-060-6994) 9,500 30,000 20,000 74,537 3,500 5,000 1,414,555 73,876 7,799 155,109 48,789 39,012 750 790,066 1,121,540 29,557 156,417 143,774 248) DRUG FREE SCHOOLS 92-93 (030-060-6995) 161,248 249) SAT PREPARATION (030-060-6996) 2,500 250) IMPACT AID 92-93 (030-060-6997) 91,690 251) AUDIO VISUAL PROGRAM (030-060-6998) 3,928 252) LET'S TALK (030-060-6999) 1,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk · OI~PARTM£NT OF FINANCE CiTY OF ROANOKE, VA. July 12, 1993 '93 JtJL -8 P3:53 TO= FROM~ SUBJECT= Honorable Mayor and Members of city Council James D. Grisso, Acting Director of Finance Transfer of School Grants from Grant Fund to School Fund On March 22, 1993, city Council concurred with the recommendation to establish a new School Fund effective on July 1, 1993. The purpose of this fund is to account for all School expenditures in one fund. School grants have previously been appropriated and accounted for in the City's Grant Fund. The attached budget ordinance will appropriate and establish revenue estimates for sixty-three school grants in the new School Fund. The ordinance will eliminate appropriations and revenue estimates for these same grants in the Grant Fund. The expenditures to date, revenue realized, and existing encumbrance amounts will also be transferred from the Grant Fund to the School Fund. The total grants budget being transferred is as follows: A_Rp~priations Revenue Estimate $12,053,221 $12,053,221 I recommend that city Council adopt the attached budget ordinance to transfer these grants to the School Fund. JDG:pac attachment ing Director of Finance MARY F. PARKF~R City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virgirfia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-467 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31587-071293 amending and reordaining certain sections of the 1993-94 School Fund Appropriations, providing for reapprepriation of $1,596,103.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31587-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. po: W. Robert Herbert, City Manager Charles W. Day, Chairperson, Roanoke City School Board E. Wayne Harris, Superintendent of Schools, Roanoke City Public Schools Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31587-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AmmroDriations Instruction (1-71) ................................. $ 52,478,965 General Support (72-86) ............................ 2,652,464 Transportation (87-89) ............................. 2,638,531 Operation/Maintenance of Plant (90-109) ............ 8,478,125 Food Services (110-114) ............................ 3,059,889 Facilities (115-122) ............................... 1,150,776 1) Supplements (030-060-6001-6000-0129) $ 386 2) Mileage (030-060-6001-6000-0551) 86 3) Educational Supplies (030-060-6001-6100-0614) 9,992 4) Field Trips (030-060-6001-6111-0583) 205 5) Office Supplies(030-060-6001-6200-0601) 276 6) Educational Supplies 109 7) Maintenance Service Contracts 600 8) Educational Supplies 777 9) Books and Subscriptions (030-060-6001-6204-0613) 60,709 10) Educational Supplies (030-060-6001-6204-0614) 460 11) Books and Subscriptions (030-060-6001-6205-0613) 488 (03~--060-6001-6201-0614) (03~-060-6001-6202-0332) (030-060-6001-6202-0614) 12) Educational Supplies 13) Books and Subscriptions 14) Educational Supplies 15) Repair and Maintenance Payments 16) Educational Supplies 17) Lease/Rent of Equipment 18) Conventions/ Education 19) Testing/ Evaluation 20) Educational Supplies 21) Other Opera- tion Supplies 22) Conventions/ Education 23) Inservice Workshops 24) Inservice Supplies 25) Mileage 26) Educational Supplies 27) Mileage 28) Books and Subscriptions 29 Lease/Rent of Buildings 30 Inservice Workshops (030-060-6001-6206-0614) $ 2,791 (030-060-6001-6208-0613) 78,347 (030-060-6001-6208-0614) 373 (030-060-6001-6209-0331) (030-060-6001-6209-0614) (030-060-6001-6213-0541) (030-060-6001-6213-0554) (030-060-6001-5213-0584 (030-060-6001-6213-0614 (030-060-6001-6213-0615 (030-060-6001-6214-0554 (030-060-6001-6214-0587 (030-060-6001-6214-0617 (030-060-6001-6215-0551 (030-060-6001-6217-0614 (030-060-6001-6218-0551 (030-060-6001-6218-0613 (030-060-6001-6229-0542 (030-060-6001-6229-0587 31 32 33 34 35 36) 37) Other Operation Supplies (030-060-6001-6229-0615 Educational Supplies Lease/Rent of Buildings Educational Supplies Maintenance Service Contracts Educational Supplies Replacement Machinery and Equipment (030-060-6001-6246-0614 (030-060-6001-6300-0542 (030-060-6001-6301-0614 (030-060-6001-6302-0332) (030-060-6001-6302-0614) (030-060-6001-6302-0801) 1,982 467 240 739 9,032 1,150 165 1,941 2,583 715 16 48 9 2,204 100 10 751 712 1,410 53 358 2,882 9,409 38) Vehicle and Equipment Fuel 39) Books and Subscriptions 40) Other Professional Services 41) Replacement - Machinery and Equipment 42) Mileage 43) Books and Subscriptions 44) Educational Supplies 45) Books and Subscriptions 46 Educational Supplies 47 Books and Subscriptions 48 Educational Supplies 49 Books and Subscriptions 50 Educational Supplies 51 Lease/Rent of Equipment 52 Testing/ Evaluation 53 Office Supplies 54 Other Opera- tion Supplies 55 Conventions/ Education 56 Inservice Workshops 57 Lease/Rent of Equipment 58 Other Opera- tion Supplies 59 Mileage 60 Books and Subscriptions 61) Tuition - Private Schools 62) Tuition-In- State 63) Other Opera- tion Supplies (030-060-6001-6303-0609) $ 424 (030-060-6001-6305-0613) 166,762 (030-060-6001-6306-0613) 3,886 (030-060-6001-6306-0801) (030-060-6001-6307-0551) (030-060-6001-6307-0613) (030-060-6001-6307-0614 (030-060-6001-6308-0613 (030-060-6001-6309-0614 (030-060-6001-6311-0613 (030-060-6001-6311-0614 (030-060-6001-6312-0613 (030-060-6001-6312-0614 (030-060-6001-6313-0541 (030-060-6001-6313-0584 (030-060-6001-6313-0601 (030-060-6001-6313-0615 (030-060-6001-6314-0554 (030-060-6001-6314-0587 (030-060-6001-6315-0541) (030-060-6001-6315-0615) (030-060-6001-6318-0551) (030-060-6001-6321-0613) (030-060-6001-6329-0312) (030-060-6001-6329-0382) (030-060-6001-6329-0615) 1,600 150 225 5,491 161,356 4,483 10,087 236' 2,425 3,429 239 729 188 1,717 3,154 2O 839 36 2O 456 7,626 3,125 938 64) Education Supplies 65) Maintenance Service Contracts 66) Mileage 67) Education Supplies 68) Field Trips 69) Education Supplies 70) Other Opera- tion Supplies 71) Additional Machinery and 72) 73) Printing and Binding Services 74) Conventions/ Education 75) Office Supplies 76) Conventions/ Education 77) Health IRsurance 78) Lease/Rent of Equipment 79) Office Supplies 80) Maintenance Service Contracts 81) Office Supplies 82) Replacement Machinery and Equipment 83) Other Professional Services 84) Testing/ Evaluation 85) Office Equipment 86) Education Supplies 87) Office Supplies (030-060-6001-6331-0614) $ (030-060-6001-6343-0332) (030-060-6001-6434-0551) (030-060-6001-6346-0614) (030-060-6001-6355-0583) (030-060-6001-6355-0614) (030-060-6001-6355-0615) Equipment (030-060-6001-6355-0821) Dues and Assoc. Memberships (030-060-6002-6661-0581) (030-060-6002-6662-0351) (030-060-6002-6662-0554) (030-060-6002-6663-0601) (030-060-6002-6664-0554) (030-060-6002-6666-0204) (030-060-6002-6666-0541) (030-060-6002-6668-0601) (030-060-6002-6669-0332) (030-060-6002-6669-0601) (030-060-6002-6669-0801) (030-060-6002-6673-0313) (030-060-6002-6674-0584) (030-060-6002-6674-0601) (030-060-6002-6674-0614) (030-060-6003-6675-0601) 450 299 272 874 485 2,770 3,935 625 21,250 103 185 621 8 164 8,399 19,347 156 415 1,771 1,985 3,060 12 24 20 88) Replacement Machinery and Equipment 89) Vehicle and Equipment Supplies 90) Other Professional Services 91) Water and Sewer Services 92) Telecommunica- tions 93) Janitorial Supplies 94) Repair and Maintenance Supplies 95) Replacement Machinery and Equipment 96) Replacement Other Capital Outlays 97) Additional Furniture and Fixtures 98) Maintenance Service Contracts 99) Lease/Rent of Equipment 100) Repair and Maintenance Supplies 101) Repair and Maintenance Payments 102) Maintenance Service Contracts 103) Repair and Maintenance Supplies 104) Replacement Machinery and Equipment 105) Vehicle and Equipment Supplies 106) Purchased Services (030-060-6003-6675-0801) (030-060-6003-6678-0610) (030-060-6004-6681-0313) (030-060-6004-6681-0513) (030-060-6004-6681-0523) (030-060-6004-6681-0606) (030-060-6004-6681-0608) (030-060-6004-6681-0801) (030-060-6004-6681-0809) (030-060-6004-6681-0822) (030-060-6004-6682-0332) (030-060-6004-6682-0541 (030-060-6004-6682-0608 (030-060-6004-6683-0331) (030-060-6004-6683-0332) (030-060-6004-6683-0608 (030-060-6004-6683-0801 (030-060-6004-6684-0610 (030-060-6004-6685-0381) $ 4,383 1,542 500 95 318 7,572 80,625 47,675 115,915 5,225 1,845 2,746 1,489 4,000 82O 63 12,962 3,558 845 107) Police Supplies 108) Wearing Apparel 109) Replacement Machinery and Equipment 110) Other Professional Services 111) Mileage 112) Food Service Supplies 113) Repairs and Maintenance Supplies 114) Replacement Machinery (030-060-6004-6685-0611) (030-060-6004-6685-2064) (030-060-6004-6686-0801) (030-060-6005-6788-0313) (030-060-6005-6788-0551) (030-060-6005-6788-0603) (030-060-6005-6788-0608) and Equipment (030-060-6005-6788-0801) (030-060-6006-6302-0806) (030-060-6006-6676-0821) (030-060-6006-6681-0802) (030-060-6006-6681-0809) (030-060-6006-6681-0821) (030-060-6006-6682-0809)~ (030-060-6006-6683-0824) (030-060-6006-6896-0851) 115) Replacement Data Processing Equipment 116) Additional Machinery and Equipment 117) Replacement Furniture and Fixtures 118) Replacement Other Capital Outlays 119) Additional Machinery and Equipment 120) Replacement Other Capital Outlays 121) Additional Motor Vehicles and Equipment 122) Buildings $ 6,190 6,190 1,695 2,200 106 728 523 1,671 16,165 206,593 238,286 26,223 17,953 95,803 20,807 23,346 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. MARY F. PA~KER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July l6, 1993 File #60-361 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31586-071293 amending and reordaining certain sections of the 1993-94 Fleet Maintenance Fund Appropriations, providing for reappropriation of $1,038,735.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31586-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, f~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Barry L. Key, Manager, Office of Management and Budget AN IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31586-071293. ORDINANCE to amend and reordain certain sections of the 1995-9~ emergency. WHEREAS, Government of exist. THEREFORE, Roanoke that certain Appropriations, be, to read as follows, Fleet Maintenance Fund Appropriations, and providing for an for the usual daily operation of the Municipal the City of Roanoke, an emergency is declared to BE IT ORDAINED by sections of the lggJ-g~ and the same are hereby, in ~art: the Council of the City of Fleet Maintenance Fund amended and reordained Aomromrlation$ Fleet Management FEES FOR PROFESSIONAL SERVICES 2) ADMINISTRATIVE SUPPLIES 5) EXPENDABLE EQUIPMENT 4) CHEMICALS 5) PROJECT SUPPLIES 6) FURNITURE AND EQUIPMENT 7) VEHICULAR EQUIPMENT (017-052-26A1-2010} $ 27,961 [017-052-26A1-20~0) (017-052-2GA1-20~$) [017-052-2GA1-20AS) [017-052-26~1-~005) (017-052-26A1-9005) (017-052-26~1-9010) 792 $79 3,781 &58 3,260 1,002,10A $ ~,880,690 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2a011 Telephone: (?03) 981-2541 SANDRA H. EAKIN I~puty City Clerk July l6, 1993 File #60-268 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31585-071293 amending and reordaining certain sections of the 1993-94 Utility Line Services Fund Appropriations, providing for reappropriation of $121,060.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31585-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, fO.~aA~-- Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o pc-' W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Utility Line Services Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of July, 1993. No. 31585-071293. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the lgg$-g~ Utility Line Services Fund Appropriations, and providing for an emergency. WHEREAS, for the usuel daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Services Fund Appropriations, be, and the same amended and reordained to read as follows, in part: Council of the City of 1993-9~ Utility Line are hereby, Appropriations Utility Line Services {1 - 6) ........................... $ 2,975,081 1) FEES FOR PROFESSIONAL SERVICES (016-056-2625-2010) 2) ADMINISTRATIVE SUPPLIES [016-056-2625-2030) $] EXPENDABLE EQUIPMENT [016-0S6-2625-20~5] A] MAINTENANCE - EQUIPMENT [01G-OSG-2G25-20AS) 5) PROJECT SUPPLIES (016-056-2625-~005) 6) SEWERSHED STUDY/ PROJECT ID (016-056-2625-902~) $ 6,5~6 3,751 529 ~,902 10~, BE IT FURTHER ORDAINED that, an emergency existing, Ordinanoe shall be in effect from its passage. ATTEST: this City Clerk MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-299 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31584-071293 amending and reordaining certain sections of the 1993-94 Management Services Fund Appropriations, providing for reappropriation of $6,343.00 to the current year budget, in order that certain encumbrances maybe properlyliquidated. Ordinance No. 31564-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~1~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31584-071293. AN ORDINANCE to amend and reordatn certain sections of the WHEREAS, Government of the exist. THEREFORE, Roanoke that certain to read as follows, Management Services Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by the Council of the City of sections of the 1995-9& Management Services Fund end the same ara hereby, amended and reordained in part: Appropriations Management Services (1) ................................. $ ~8,255 1) ADMINISTRATIVE SUPPLIES (015-002-1617-2050) $ 8E IT Ordinance shall FURTHER ORDAINED that, an emergency existing, this be in effect from its passage. ATTEST: City Clerk MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-301 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31583-071293 amending and veordalnlng certain sections of the 1993-94 City Information Systems Fund Appropriations, providing for reapprepviation of $43,808.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31583-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AA~ City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works Archie W. Harrington, Manager, City Information Systems Barry L. Key, Manager, Office of Management and Budget AN IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31583-071293. ORDINANCE to amend and reordain certain sections of 19g$-9~ City Information Systems providing for an emergency. WHEREAS, for the usual daily Government of the exist. Fund Approcriations, City of Roanoke, an emergency the mnd operation of the Municipal is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-9~ City Information Systems Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations City Information Systems (1 - 5) ........................ $ 2,252,075 1] ADMINISTRATIVE SUPPLIES 2) EXPENDABLE EQUIPMENT PUBLICATIONS AND SUBSCRIPTIONS TRAINING AND DEVELOPMENT 5) OTHER EQUIPMENT (015-052-1601-2050) $ 7,2~1 (015-052-1601-2055) &,6&& (015-052-1601-20&0) g2& (015-052-1601-20~) ~,BOO (015-052-1601-9015) 26,199 Ordinance shall FURTHER ORDAINED that, an emergency existing, this be in effect from its ~assage. ATTEST: City Clerk MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-247 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31582-071293 amending and reordaining certain sections of the 1993-94 Hotel Roanoke Conference Center Appropriations, providing for reapproprlation of $49,066.00 to the current year budget, in order that certain encumbrances may be properly Liquidated. Ordinance No. 31582-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, fp.~_,~. MaT F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc; W. Robert Herbert, City Manager Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA '!.~m The 12th day of July, 1993. ~ No. 31582-071293. 5SIo~ AN ORDINANCE to amend and reordain certain sections of the 1993-94 Hotel Roanoke Conference Center/Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the CounCil of the City of Roanoke that certain sections of the 1993-94 Hotel Roanoke Conference Center Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Operating Contractual Services (1) .......................... Other Charges (2) ................................. 49,064 41,448 7,616 1) Fees for Professional Services 2) Administrative Supplies 3) Training & Development (010-002-9500-2010) $ 41,449 (010-002-9500-2030) 4,090 (010-002-9500-2044) 3,527 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File 4/60-72-44 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31581-071293 amending and reordaining certain sections of the 1993-94 Nursing Home Appropriations, providing for reapprepriation of $206.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31581-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Robert F. Hyatt, Manager, Nursing Home Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31581-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Nursing Home Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke Appropriations, be, to read as follows, THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1993-94 Nursing Home and the same are hereby, amended and reordained in part: Operating Other Charges (1-2) ............................... $ 1,556,817 24,781 1) Expendable Equipment (009-054-5340-2035) $ 50 2) Medical (009-054-5340-2062) 156 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAk'IN Deputy City Clerk July 16, 1993 File #60-331 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31580-071293 amending and reordainlng certain sections of the 1993-94 Transportation Fund Appropriations, providing for reappropriation of $1,585.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31580-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, F~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Stephen A. Mancuso, General Manager, Valley Metro Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE C~TY OF ROANOKE~ The 12th day of July, 1993. No. 31580-071293. V~R~INIA AN ORDINANCE to amend and reordain certain sections of the 1993-94 Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &DDroDrlations Century Station Parking Garage Other Charges (1) ................................ Williamson Road Parking Garage Other Charges (2-3) .............................. Market Square Parking Garage Other Charges (4-5) .............................. Tower Parking Garage Other Charges (6) ................................ 77,578 37,078 219,528 49,808 118,774 27,025 110,283 58,883 1) Administrative Supplies 2) Administrative Supplies 3) Maintenance Building 4) Administrative Supplies 5) Expendable Equipment 6) Administrative Supplies (007-056-8200-2030 (007-056-8205-2030 (007-056-8205-2050 (007-056-8215-2030 (007-056-8215-2035 (007-056-8225-2030 $ 33 50 1,404 17 23 58 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July16, 1993 File #60-192 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31579-071293 amending and reordalnlng certain sections of the 1993-94 Civic Center Appropriations, providing for reappropriation of $14,155.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31579-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clark MFP: sm Eric. pc.' W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Bobby E. Chapman, Manager, Civic Center Facilities Barry L. Key, Manager, Office of Management and Budget 1993-94 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF RO~NOKE, VIRGINIA The 12th day of July, 1993. No. 31579-071293. AN ORDINANCE to amend and reordain certain sections of the Civic Center Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Civic Center Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Operating $ Other Charges (1-4) ............................... Capital Outlay Capital Outlay - Equipment (5) ..................... 1,602,306 550,427 61,815 61,815 1) Administrative Supplies (005-056-2105-2030) $ 1,020 2) Expendable Equipment (005-056-2105-2035) 99 3) Maintenance Buildings (005-056-2105-2050) 440 4) Project Supplies (005-056-2105-3005) 781 5) Other Equipment (005-056-8600-9015) 11,815 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: city Clerk. MARY F. PARKER City Clerk, CMC/AAE C1TY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-27 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31578-071293 amending and reordaining certain sections of the 1993-94 Sewage Fund Appropriations, providing for reappropriation of $402,167.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31578-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Barry L. Key, Manager, Office of Management and Budget ~N THE COUNCIL OF THE C~TY OF ROiqNOKE~ V~R~N[~ The 12th day of July, 1993. No. 31578-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, to read as follows, the Council of the City of the 1993-94 Sewage Fund and the same are hereby, amended and reordained in part: A ro ri&tions Administration Contractual Services Maintenance Other Charges (2-5) Operations Other Charges (6-7) Laboratory Other Charges (8-11) $ 1,895,866 1,188,454 783,631 423,587 2,073,279 1,164,964 247,874 43,435 1) Fees for Professional Services 2) Administrative Supplies 3) Expendable Equipment 4) Maintenance Equipment 5) Maintenance Building 6) Chemicals 7) Maintenance of Infra- structures 8) Administrative Supplies (003-056-3150-2010) $ 387,954 (003-056-3155-2030) 60 (003-056-3155-2035) 140 (003-056-3155-2048) 851 (003-056-3155-2050) 10,236 (003-056-3160-2045) 1,150 (003-056-3160-3055) (003-056-3165-2030) 341 178 9) Chemicals (003-056-3165-2045) 303 10) Pretreat- ment (EPA Regulations) (003-056-3165-2047) 223 11) Maintenance of Infra- structures (003-056-3165-3055) 731 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EA Deputy City Clerk July 16, 1993 File #60-468 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31577-071293 amending and reordaining certain sections of the 1993-94 Water Fund Appropriations, providing for reappropriation of $53,019.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31577-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker~ CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations M. Craig Sluss, Manager, Water Department Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 12th day of July, 1993. No. 31577-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT Roanoke that certain Appropriations, be, to read as follows, ORDAINED by the Council of the City of sections of the 1993-94 Water Fund and the same are hereby, amended and reordained in part: A ro riations Operating $ Other Charges (1-2) .................................. Pumping Stations Other Charges (3-5) .................................. Purification Other Charges (6-7) ................................... 2,166,456 42,356 616,989 414,213 1,109,589 397,816 Capital Outlay from Revenue 2,477,505 Capital Outlay (8-9) .................................. 2,477,505 1) Administrative Supplies (002-056-2160-2030) $ 136 2) Expendable Equipment (002-056-2160-2035) 810 3) Administrative Supplies (002-056-2165-2030) 63 4) Expendable Equipment (002-056-2165-2035) 209 5) Maintenance - Buildings (002-056-2165-2050) 546 6) Chemicals (002-056-2170-2045) 24,729 7) Maintenance - Buildings (002-056-2170-2050) 405 8) Vehicular Equipment (002-056-2178-9010) 3,252 9) New Service, Hydrants, Lines (002-056-2178-9025) 22,869 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. ~S~Ry F. PARKER City Clerk. CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31576-071293 amending and reordaining certain sections of the 1993-94 General Fund Appropriations, providing for ~eappropriation of $1,149,574.00 to the current year budget, in order that certain encumbrances may be properly liquidated. Ordinance No. 31576-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Barry L. Key, Manager, Office of Management and Budget AN 1995-9~ WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of July, 1993. No. 31576-071293. ORDINANCE to amend and Generml Fund VIRGINIA reordain certain sections of the Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Acpropriations, be, and the same are hereby, to read as follows, in Dart: Council of the City of 1995-9~ General Fund amended and reordained Appropriations General Government (1-55) ............................... $ Judicial Administration (5~-67) ......................... Public Safety (68-151) .................................. Public Works {152-185) .................................. Health and Welfare {18&-190) ........................... Parks, Recreation and Cultural [191-202) ................ Community Development [205-212) ......................... 9,2~,080 5,650,790 51,197,679 19,782,05~ 16,992,058 &,~OO, l&l 1,025,166 Fund Balance Reserve For Prior Year Encumbrances (215) ................. $ [1,1Ag,57A] 1) ADMINISTRATIVE SUPPLIES 2] GRATUITIES 5) ADMINISTRATIVE SUPPLIES PUBLICATIONS AND SUBSCRIPTIONS (001-001-1110-2050) (001-001-1110-2155) (001-001-1120-2050) (001-001-1120-20~0) $ ~01 556 257 110 5) FEES FOR PROFESSIONAL SERVICES 6) ADMINISTRATIVE SUPPLIES 7) EXPENDABLE EQUIPMENT 8) EMPLOYEE NEWSLETTER 9) FURNITURE AND EQUIPMENT 10) TELEPHONE 11) ADMINISTRATIVE SUPPLIES 12} EXPENDABLE EQUIPMENT 13) TRAINING AND DEVELOPMENT FURNITURE AND EQUIPMENT EMPLOYEE PHYSICALS 16) ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT 18) MEDICAL 19} INSURANCE 20) ADMINISTRATIVE SUPPLIES 2I) EXPENDABLE EQUIPMENT 22) PUBLICATIONS AND SUBSCRIPTIONS FURNITURE AND EQUIPMENT ADMINISTRATIVE SUPPLIES 25) EXPENDABLE EQUIPMENT 26) PUBLICATIONS AND SUBSCRIPTIONS 27) FURNITURE AND EQUIPMENT 28) ADMINISTRATIVE SUPPLIES 29) EXPENDABLE EQUIPMENT $0) PUBLICATIONS AND SUBSCRIPTIONS 31) DELINQUENT TAX COLLECTIONS 32) FURNITURE AND EQUIPMENT 33) FEES FOR PROFESSIONAL SERVICES $4) ADMINISTRATIVE SUPPLIES EXPENDABLE EQUIPMENT 36) OTHER EQUIPMENT 37) ADMINISTRATIVE SUPPLIES (001-002-1211-2010) (001-002-1211-2030) (001-002-1211-2035) (001-002-1211-20~1) (001-002-1211-9005) (001-002-1212-2020) (001-002-1212-2030) (001-002-1212-2035) (001-002-1212-20~) (001-002-1212-9005) (001-002-1261-2110) (001-002-1261-2030) (001-002-1261-2035) (001-002-1261-2062) (001-002-1262-5020) (001-005-1220-2030) (001-003-1220-203S) (001-003-1220-20~0) (001-003-1220-900S) (001-00~-1231-2030) (001-00~-1231-2035} (001-00~-1231-20~0). (001-00~-1231-9005) (001-00~-1232-2030} (001-00~-1232-2035} (001-00~-1232-20~0} (001-00~-1232-2161) (001-00~-1232-9005} (001-005-12~0-2010) (001-005-12~0-2030) (001-005-12~0-2035) (001-005-1240-9015) (001-020-125~-2030) 650 ~&O 603 1,000 2,285 1,255 253 895 3,8~6 7,710 350 17~ 1,0S5 801 1,396 4,176 1,586 2~9 5,&06 2,2~5 100 6,769 58,200 B1 910 2,020 1,2~3 $8) FURNITURE AND EQUIPMENT $9) ADMINISTRATIVE SUPPLIES 40] ADMINISTRATIVE SUPPLIES 41) FURNITURE AND EQUIPMENT 42) ADMINISTRATIVE SUPPLIES 45) FEES FOR PROFESSIONAL SERVICES · ~) ADMINISTRATIVE SUPPLIES ~$) FEES FOR PROFESSIONAL SERVICES &6) ADMINISTRATIVE SUPPLIES ~7} EXPENDABLE EQUIPMENT ~8} JUVENILE CURFEW PROGRAM · 9) ADMINISTRATIVE SUPPLIES 50) EXPENDABLE EQUIPMENT 51) MAINTENANCE - EQUIPMENT 52) FEES FOR PROFESSIONAL SERVICES 53) ADMINISTRATIVE SUPPLIES S~} ADMINISTRATIVE SUPPLIES 55) EXPENDABLE EQUIPMENT 56) ADMINISTRATIVE SUPPLIES 57} FEES FOR PROFESSIONAL SERVICES 58) ADMINISTRATIVE SUPPLIES 59} EXPENDABLE EQUIPMENT 60} FURNITURE AND EQUIPMENT 61} OTHER EQUIPMENT 62} EXPENDABLE EQUIPMENT 63) FURNITURE AND EQUIPMENT 6~} ADMINISTRATIVE SUPPLIES 65) OTHER EQUIPMENT 66) EXPENDABLE EQUIPMENT 67) ADMINISTRATIVE SUPPLIES 68) ADMINISTRATIVE SUPPLIES 69) EXPENDABLE EQUIPMENT (001-020--125~--9005) (001-022-1255--2050) {001-02~--1255--2030) (001-023-1235-9005) (001--050--1260--2030) (001-052-1280-2010) (001-052-1280-2030) (001-05~-1270-2010) (001-05~-1270-2030) (001-05~-1270-2035) (001-056-1237-2030) (001-056-1257-2035) (001-056-1237-20&B) (001-056-1250-2010) (001-056-1250-2030) (001-02~-21~0-2050) (001-026-2210-2030) (001-02S-2111-2010) (001-02S-2111-20S0) (001-02S-2111-2035) (001-028-2111-9005) (001-02B-2111-9015) (001-070-2120-2035) (001-070-2120-9005) (001-072-2110-2030) (001-072-2110-9015) (001-076-2130-2035) (001-078-2131-2030) $ 8,359 103 526 &5 &9 508 13,097 130 15~ 72 5O0 5,925 58 907 1,~O& 3,257 2,001 12,070 1,002 751 11,622 7,515 5,672 27 4,500 1,210 1,109 5,127 70) TRAINING AND DEVELOPMENT 71) MEDICAL 72) WEARING APPAREL 75) PRO3ECT SUPPLIES 74) FURNITURE AND EQUIPMENT 75) OTHER EQUIPMENT 76) PUBLICATIONS AND SUBSCRIPTIONS 77) FURNITURE AND EQUIPMENT 78) RENOVATION CONSTRUCTION 79) MAINTENANCE CONTRACTS 80) ADMINISTRATIVE SUPPLIES 81) EXPENDABLE EQUIPMENT 82) PUBLICATIONS AND SUBSCRIPTIONS 85) RENOVATION CONSTRUCTION 84) ADMINISTRATIVE SUPPLIES 85) EXPENDABLE EQUIPMENT 86) WEARING APPAREL BT) FURNITURE AND EQUIPMENT 88) MAINTENANCE CONTRACTS 89) ADMINISTRATIVE SUPPLIES 90) EXPENDABLE EQUIPMENT 91) PUBLICATIONS AND SUBSCRIPTIONS 92) FURNITURE AND EQUIPMENT 95) RENOVATION CONSTRUCTION 94) ADMINISTRATIVE SUPPLIES 95) EXPENDABLE EQUIPMENT 96) PUBLICATIONS AND SUBSCRIPTIONS 97) FURNITURE AND EQUIPMENT 98) ADMINISTRATIVE SUPPLIES 99) EXPENDABLE EQUIPMENT 100) WEARING APPAREL 101) OTHER EQUIPMENT i02) MAINTENANCE CONTRACTS i05) ADMINISTRATIVE SUPPLIES 10~) EXPENDABLE EQUIPMENT 105) PUBLICATIONS AND SUBSCRIPTIONS {001-024-5510-2044) (001-024-$310-2062) {001-02~-5510-2064) {001-024-$510-5005) (001-024-5510-9005) [001-024-5510-9015) (001-050-5111-2040) (001-050-5111-9005) (001-050-5111-9020) (001-050-5112-2005) (001-050-5112-2050) (001-050-5112-2055) (001-050-5112-20~0) (001-050-5112-9020) {001-050-5115-2050) (001-050-5115-2055) (001-050-5115-206~) (001-050-5115-9005) (001-050-5114-2005) (001-050-5114-2050) (001-050-5114-2055) (001-050-5114-2040) (001-050-5114-9005) (001-050-5114-9020) (001-050-5115-2050) (001-050-5115-2055) (001-050-5115-2040) (001-050-5115-9005) (001-050-5215-2050) (001-050-5215-2055) (001-050-5215-206&) (001-050-5215-9015) (001-050-~520-2005) (001-050-5520-2050) (001-050-5520-2055) (001-050-5520-20~0) 560 492 2,S70 2,226 2,575 11,124 655 1,929 675 87 11,837 2,945 248 1.190 6~ 5,156 16,555 5,67~ 105 4,829 85 1,586 5,890 4,716 2,575 79~ 9,525 757 952 5,208 2,495 207 1,772 26,.8 106) TRAINING AND DEVELOPMENT 107) MAINTENANCE - EQUIPMENT 108) FURNITURE AND EQUIPMENT 109) OTHER EQUIPMENT 110) FEES FOR PROFESSIONAL SERVICES 111) TRAINING AND DEVELOPMENT 112) WEARING APPAREL 115) FEES FOR PROFESSIONAL SERVICES 114) ADMINISTRATIVE SUPPLIES 115) EXPENDABLE EQUIPMENT 116) PUBLICATIONS AND SUBSCRIPTIONS 117) DEMOLITION OF STRUCTURES 118} FURNITURE AND EQUIPMENT 119) ADMINISTRATIVE SUPPLIES 120) MEDICAL 121) USDA - EXPENDITURES 122) HOUSEKEEPING SUPPLIES 125) EXPENDABLE EQUIPMENT 124) MAINTENANCE - EQUIPMENT 125) USDA - EXPENDITURES 126) TRAINING AND DEVELOPMENT 127) MAINTENANCE - EQUIPMENT 128) PROGRAM ACTIVITIES 129) USDA EXPENDITURES 150) PURCHASED SERVICES 151) OTHER EQUIPMENT 152) MAINTENANCE CONTRACTS 155) FEES FOR PROFESSIONAL SERVICES 154) ADMINISTRATIVE SUPPLIES 155) EXPENDABLE EQUIPMENT 156) MAINTENANCE - EQUIPMENT 157) PROJECT SUPPLIES 158) OTHER RENTAL 159) OTHER EQUIPMENT 140) ADMINISTRATIVE SUPPLIES 141) EXPENDABLE EQUIPMENT 142) MAINTENANCE - EQUIPMENT 145) PROJECT SUPPLIES (001-050--5520-2044) (001-050-5520-2048) (001-050-5520-9005) (001-050-5520-9015) (001-050-5521-2010) (001-050-5521-2044) (001-050-5521-2064) (001-052-3410-2010) (001-052-5410-2050) (001-052-5410-2055) (001-052-5410-2040) (001-052-5410-7500) (001-052-5~10-9005) (001-054-5520-2050) [001-054-5520-2062) (001-054-5520-5000) (001-054-5550-2032) (001-054-3350-2055] [001-054-5550-204B] [001-054-3550-5000) (001-054-5560-2044) (001-054-5560-204B) (001-054-5560-2066) (001-054-5560-5000) (001-054-5560-5160) (001-054-5560-9015) (001-050-4150-2005) (001-050-4150-2010) (001-050-4130-2050) (001-050-A150-2055) (001-050-4150-5005) (001-050-4150-5075) (001-050-4150-9015) (001-052-4110-2030) (001-052-4110-2055) (001-052-4110-2048) (001-052-4110-5005) 542 519 1,131 489 13,897 2,698 1,287 50 2,145 122 296 242 569 6,500 5,746 550 250 546 2,167 2,265 88 894 5,048 100 1,094 54,682 12,133 151 ~52 17 15,025 144) MAINTENANCE OF INFRASTRUCTURES 145) FURNITURE AND EQUIPMENT l&6) OTHER EQUIPMENT 147) FEES FOR PROFESSIONAL SERVICES 148) FEES FOR PROFESSIONAL SERVICES 149) MAINTENANCE - EQUIPMENT 150) ADMINISTRATIVE SUPPLIES 151) EXPENDABLE EQUIPMENT 152) MAINTENANCE - EQUIPMENT 155) MAINTENANCE OF INFRASTRUCTURES 154) MAINTENANCE PARTY CONTRACT 155) FURNITURE AND EQUIPMENT 156) OTHER EQUIPMENT 157) ADMINISTRATIVE SUPPLIES 158) PUBLICATIONS AND SUBSCRIPTIONS 159) WEARING APPAREL 160) EQUIPMENT RENTAL 161) ADMINISTRATIVE SUPPLIES 162) EXPENDABLE EQUIPMENT 165) FURNITURE AND EQUIPMENT 16~) OTHER EQUIPMENT 165) FEES FOR PROFESSIONAL 166) ADMINISTRATIVE SUPPLIES 167) EXPENDABLE EQUIPMENT 168) FURNITURE AND EQUIPMENT 169) ADMINISTRATIVE SUPPLIES 170) EXPENDABLE EQUIPMENT 171) PROJECT SUPPLIES 172) MAINTENANCE - GENERAL FUND 175) MAINTENANCE - ENTERPRISE FUNDS 174) MAINTENANCE 5RD PARTY CONTRACT 175) OTHER EQUIPMENT 176) EXPENDABLE EQUIPMENT 177) MAINTENANCE - EQUIPMENT 17B) MAINTENANCE - BUILDINGS (001-052-~110-5055) (001-052-~110-9015) (001-052-~120-2010) (001-052-&150-2010) (001-052-4150-2048) (001-052-4160-20~0) {001-052-4160-204B) (001-052-4160-5056) (001-052-4160-9005) (001-052-4160-9015) (001-052-4210-2050) (001-052-4210-20~0) (001-052-~210-206~) (001-052-~210-5070) (001-052-4211-2050) ~001-052-4211-2055) (001-052-4211-9005) (001-052-4211-9015) (001-052-4~10-2010) (001-052-4510-2055) (001-052-~$10-9005) (OO1-O52-&5~O-5051) (001-052-4350-3056) (001-052-4350-9015) (001-052-&5~0-2035) (001-052-~5~0-20~B) (001-052-43~0-2050) $ 57,708 1,278 17,612 12,567 8,172 1,611 4,126 10,576 3,467 2,325 1,254 20,686 282 1,~79 4,000 56 2,563 1,396 14,988 13,975 557 12 13,784 329 732 1,887 17,659 539 165,850 1,879 2,155 3,951 1,035 179) WEARING APPAREL 180) PROJECT SUPPLIES 181) FURNITURE AND EQUIPMENT 182) VEHICULAR EQUIPMENT 183) OTHER EQUIPMENT 18~) ADMINISTRATIVE SUPPLIES 185) EXPENDABLE EQUIPMENT 186) FURNITURE AND EQUIPMENT 187) ADMINISTRATIVE SUPPLIES 188) EXPENDABLE EQUIPMENT 1&9) PURCHASED SERVICES 190) FURNITURE AND EQUIPMENT 191) ADVERTISING 192) ADMINISTRATIVE SUPPLIES 193) EXPENDABLE EQUIPMENT 19~) CHEMICALS 195) PROGRAM ACTIVITIES 196) SPECIAL EVENTS 197) FURNITURE AND EQUIPMENT 198) OTHER EQUIPMENT 199) ADMINISTRATIVE SUPPLIES 200) EXPENDABLE EQUIPMENT 201) PUBLICATIONS AND SUBSCRIPTIONS 202) FURNITURE AND EQUIPMENT 203) FEES FOR PROFESSIONAL SERVICES 20~) ADMINISTRATIVE SUPPLIES 205) TRAINING AND DEVELOPMENT 206) FEES FOR PROFESSIONAL SERVICES 207) ADMINISTRATIVE SUPPLIES 208) EXPENDABLE EQUIPMENT 209) TRAINING AND DEVELOPMENT 210) FURNITURE AND EQUIPMENT 211) ADMINISTRATIVE SUPPLIES 212) SUBSIDIES 213) RESERVE FOR PRIOR YEAR ENCUMBRANCES (O01-052-A3AO-206A) (001-052-A3~0-3005) (001-052-~3A0-9005) (001-052-~3~0-9010) (001-052-~3~0-9015) (001-05~-5313-2030) (001-05~-5313-2035) (001-05A-5313-9005) (O01-05&-531~-203D) (001-05~-531~-2035) (001-05&-531~-3160) (001-05~-531&-9005) (001-052-7110-2015) (001-052-7110-2030) (001-052-7110-2035) (001-052-7110-20~5) (001-052-7110-2066) (001-052-7110-2125) (001-052-7110-9005) (001-052-711D-9015) (O01-05A-731D-2030) (O01-05A-7310-20AO) (001-05~-7310-90051 (001-002-8120-2010) (001-002-8120-2030} (001-002-8120-20A&) (001-052-8110-2010) (001-052-8110-2030) (001-052-8110-2035) (001-OS2-811D-20~A) (001-052-8110-9005) (001-05&-8170-2030) (001-05~-8210-3700) [001-3331) 16,828 1,880 17,~69 26,877 793 ~99 829 779 1,~08 829 5,53& 1,238 1,~31 5,05& 12,159 A9 6,013 1&,927 7,893 2,25~ 330 7,086 9,8~7 780 1,101 1,027 587 2,502 17 1,~50 (1,1~9.57~) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its ~assage. ATTEST: this City Clerk 'DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. July 12, 1993 '93 JIJL-8 P3:3-~, TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Acting Director of Finance Reappropriation of Outstanding Encumbrances as of June 30, 1993 and Reappropriation of Funding for Hotel Roanoke Conference Center Fund At the close of fiscal year 1993, budget funds were obligated for outstanding encumbrances. Purchase orders or contracts have been issued for the goods and services as of the close of fiscal year 1993, but delivery of the goods, or performance of the services has not been completed. Reappropriation of these funds brings forward the unspent budget funds that were originally appropriated and obligated contractually for the goods and services. This report will also reappropriate $48,369 in unspent funds in the Hotel Roanoke Conference Center Fund. These funds were unspent at June 30, 1993 and are being carried forward to remain available for expenditure in fiscal year 1994. The appropriation amounts are as follows: · General Fund Open Encumbrances $ 1,149,574 · Water Fund Open Encumbrances $ 53,019 · Sewage Fund Open Encumbrances $ 402,167 Honorable Mayor and Members of City Council July 12, 1993 Page 2 · Civic Center Fund Open Encumbrances $ 14,155 · Transportation Fund Open Encumbrances ~ · Nursing Home Fund Open Encumbrances $ 206 · Hotel Roanoke Conference Center Fund Open Encumbrances and Carryover Funding $ 49.066 · City Information Systems Fund Open Encumbrances $ 43,808 · Management Services Fund Open Encumbrances ~ 6,343 · Utility Line Services Fund Open Encumbrances ~ · Fleet Maintenance Fund Open Encumbrances $ 1,038,735 · School Fund Open Encumbrances $ 1,596,103 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these encumbrances may be properly liquidated. JDG:s Attachments ~cting Director of Finance NL~R¥ F. PARKF~ City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #27 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31589-071293 accepting the bid of J. P. Turner and Brothers, Inc., in the amount of $214,207.75, for replacement of the sewer line located in the Peters Creek Sewershed, referred to as Sewer Replacement Project PC-1, upon certain terms and conditions, and rojecting all other bids received by the City. Ordinance No. 31589-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. /~-~'Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP: sm gne o pc: Don Doyle, Vice-President, J. P. Turner & Brothers, Inc., 800 Eighth Street, Salem, Virginia 24153 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Earl Sturgill, Project Manager Sarah E. Fitton, Construction Cost Technician Barry L. Key, Manager, Offica of Management and Budget MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 July 16, 1993 SANDRA H. EAKIN Deputy City Clerk File #27 Aaron J. Conner General Contractor, Inc. Dixon Contracting, Inc. E. C. Pace Co., Inc. S. C. Rossi & Co., Inc. F. L. Showaiter, Inc. Gentlemen: I am enclosing copy of Ordinance No. 31589-071293 accepting the bid of J. P. Turner and Brothers, Inc., in the amount of $214,207.75, for replacement of the sewer line located in the Peters Creek Sewershed, referred to as Sewer Replacement Project PC-1, upon certain terms and conditions, and rejecting all other bids received by the City. Ordinance No. 31589-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of July, 1993. No. 31589-071293. VIRGINIA, AN ORDINANCE accepting the bid of J.P. Turner and Brothers, Incorporated for the replacement of the sewer line located in the Peters Creek Sewershed, referred to as Sewer Replacement Project PC-l, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The bid of J.P. Turner and Brothers, Incorporated, in the total amount of $214,207.75, for the replacement of the sewer line located in the Peters Creek Sewershed, referred to as Sewer Replacement Project PC-l, as more particularly set forth in the July 12, 1993 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal ordinance shall be in full In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk. CMC/AA~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #60-27 James D. Grisso Acting Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31588-071293 amending and reordaining certain sections of the 1993-94 Sewage Fund Appropriations, providing for the transfer of $235,628.00, in connection with construction of Sewer Replacement Project PC-I, Peters Creek Sewerehed. Ordinance No. 31588-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie. po: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utiilties and Operations Steven L. Walker, Manager, Water Pollution Control Plant William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Earl Sturgiil, Project Manager Sarah E. Fitton, Construction Cost Technician Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of July, 1993. No. 31588-071293. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Capital Outlay from Revenue Sewer Replacement Project PC-1 (1) ................ $ 641,475 235,628 Retaine~ Earninqs Retained Earnings - Unrestricted (2) .............. 1) Appropriation from General Revenue 2) Retained Earnings - Unrestricted (003-056-8461-9003) (003-3336) $ 235,628 (235,628) 15,985,933 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECEI"E.O £;ITY r]L~/': .... '93 ,!tll-7 ~11 :?5 Roanoke, July 12, Virginia 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT SEWER REPLACEMENT PROJECT PC-1 PETERS CREEK SEWERSHED I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/ES/kp cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Roanoke, Virginia July 12, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT SEWER REPLACEMENT PROJECT PC-1 PETERS CREEK SEWERSHED I. Background: Bids, following proper advertisement, were publicly opened and read aloud before City Council on Monday, June 14, 1993, for the replacement of old, badly deteriorated sewer lines in the upper reaches of the Peters Creek sewershed. Six (6) bids were received with J. P. Turner Brothers, Incorporated submitting the low bid in the amount of $214,207.75 with 180 consecutive calendar days for completion. The work consists primarily of replacing some 4,000 feet of sewer line along its existing alignment and profile and restoring all disturbed areas to a satisfactory condition. De Sewer Replacement Pro~ect PC-1 will reduce the groundwater infiltration into the system. Flow data recorded during dry and wet weather revealed the following flow conditions: Rain event infiltration Dry weather infiltration . 954,400 gals./month 3t923~800 gals./month Total 4,878,200 gals./month II. Issues: A. Compliance of the bidders with the requirements of the contract documents. B. Amount of the low bid. C. Fundinq for the project. D. Time for completion of the project. Honorable Mayor and Members of City Council BID COMMITTEE REPORT SEWER REPLACEMENT PROJECT PC-1 PETERS CREEK SEWERSHED Page 2 July 12, 1993 III. Alternatives: Award a unit price contract to J. P. Turner Brothers, Incorporated in the amount of $214,207.75 with 180 consecutive calendar days for the completion of Sewer Replacement Project PC-1 in accordance with the contract documents prepared by Mattern & Craig, Inc. of Roanoke, Virginia. Compliance of the bidders with the requirements of the contract documents is met. Amount of low bid is acceptable since it was 33.91% below the engineering estimate and by comparisons with other unit prices. Fundinq is available in the current Sewer Fund Retained Earnings account. Time for completion of 180 consecutive calendar days is acceptable in maintaining current infiltration/inflow reduction schedules. Reject all bids and do not award a contract at this time. Compliance of the bidders with the requirements of the contract documents would not be an issue at this time. 2. Amount of low bid would probably increase if re-bid at a later date. 3. Fundinq would not be an issue at this time. Time for completion would have to be extended and current infiltration/inflow reduction schedules could not be maintained. IV. Recommendations are that City Council take the following actions: A. Concur with the implementation of Alternative "A". Honorable Mayor and Members of City Council BID COMMITTEE REPORT SEWER REPLACEMENT PROJECT PC-1 PETERS CREEK SEWERSHED Page 3 July 12, 1993 Authorize the City Manager to enter into a contractual agreement, in a form suitable to the City Attorney, with J. P. Turner Brothers, Incorporated for the construction of Sewer Replacement Project PC-1 in accordance with the contract documents in the amount of $214,207.75 with 180 consecutive calendar days for completion. Authorize the Director of Finance to appropriate the sum of $235,628.00 from the current Sewer Fund Retained Earnings account to a new account entitled "Sewer Replacement Project PC-l". The total sum appropriated will be $214,207.75 for the contract amount and $21,420.25 for contingency. Reject all other bids received. Respectfully submitted, tam hi e, Sr., ¥~airman Charles M. Hu~fine~t/P.~. WW/ES/kp Attachment: Tabulation of Bids cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets ?ABULATIO~ OF BIDS SEWER REPLACEMENT PROJECT PC-1 PETERS CREEK SEWERSHED JOB NUMBER 6245 Bids opened before City Council on Monday, June 14, 1993 at 7:00 p.m. BIDDER I LUMP SUM J. P. Turner & Brothers, Inc. $214,207.75 E. C. Pace Company, Inc. $306,592.00 Aaron J. Conner, General Contractor, Inc. $345,216.00 S. C. Rossi & Company, Inc. $364,000.00 F. L. Showalter, Inc. $393,601.00 Dixon Contracting, Inc. $496,360.00 Estimated Cost: $324~100.00 will 1 :~e~Sr. ,~ hair]· . '~ L. i man ~KI~B Le'r Charles M. .E. Office of City Engineer Roanoke, Virginia June 14, 1993 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 16, 1993 File #77-166-468-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31590-071293 authorizing you to request the Virginia Department of Transportation to convey to the City all rights-of-way, including residue parcels, associated with the Franklin Road widening project, upon certain terms and conditions. Ordinance No. 31590-071293 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 12, 1993. Sincerely, ~v~ Mary F. Parker, CMC]AAE City Clerk MFP: sm Enc. pc~ Jack Orr, District Right-of-Way Manager, Virginia Department of Transportation, p. O. Box 3071, Salem, Virginia 24153 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance William F. Clark, Director, Public Works Charies M. Huffine, City Engineer William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer John R. Mariles, Chief, Community Planning Phillip F. Sparks, Acting Chief, Economic Development E. Douglas Chittum, Economic Development Specialist IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31590-071293. AN ORDINANCE authorizing the City Manager to request that the Virginia Department of Highways (VDOT) convey to the City all rights-of-way including residue parcels associated with the Franklin Road widening project, upon certain terms and conditions; and providing for an emergency. WHEREAS, by Ordinance City requested VDOT acquire project and convey said appropriate time; WHEREAS, said project was seven residue parcels totalling No. 29579, adopted May 22, 1989, the all rights-of-way necessary for this rights-of-way to the City at the completed in November 1992, and 1.028 acres and identified in the attachment to report to this Council dated July 12, 1993, remain titled in the name of the Commonwealth of Virginia; and WHEREAS, VDOT has agreed to convey these seven residue parcels in addition to said rights-of-way at no cost to the City. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager is authorized to request the Virginia Department of Transportation to convey at no cost to the City the seven residue parcels in addition to all rights-of-way associated with the Franklin Road widening project, as more particularly set forth in the report to this Council dated July 12, 1993. The instruments conveying said parcels and rights-of-way to be in such form as approved by the City Attorney. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. '93 J!lL-5 P;!:11 Roanoke, Virginia July 12, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Conveyance by Commonwealth of Virginia to City of Roanoke of Franklin Road Residue Parcels The attached report was considered by the Water Resources Committee at its meeting on June 28, 1993. The Committee recommends that Council authorize the City Manager to request that all rights-of-way including residue parcels associated with the Franklin Road Widening Project be conveyed to the City of Roanoke from the Commonwealth of Virginia in accordance with conditions stated in the attached report. Elizabeth T. Bowles, Chairman Water Resources Committee WRH:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Works City Traffic Engineer Chief of Community Planning CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION TO: FROM: THRU: Members, Water Resource Committee Doug Chittum, Economic Development Specialist W. Robert Herbe ,r~ity Manager DATE: June 28, 1993 SUBJECT: Conveyance by Commonwealth of Virginia to City of Roanoke of Franklin Road Residue Parcels I. Background Franklin Road Widening Project was constructed in concurrence with the 1995 Roanoke Valley thoroughfare plan. Ordinance No. 29579 was adopted by City Council on 5/22/89 approving location and major design features of the Franklin Road widening project and requesting the Virginia Dept. of Transportation to acquire and convey all rights-of-way to the City at the appropriate time. Co Franklin Road/Elm Avenue Corridor Master Plan was prepared in 1990 at the request of neighborhood and downtown business and resident interests. Plan was endorsed by Roanoke City Economic Development Commission and Planning Commission, Downtown Roanoke Incorporated and Old Southwest Incorporated. Do The Primary Goal of the Master Plan was to create an entryway into downtown compatible with the Southwest Historic District and encourage appropriate real estate development. Control of Real Esta~ within highway project boundaries is necessary to insure implementation of Master Plan recommendations. II. Current Situation A. Franklin Road Widening Project was completed in November, 1992. III. IV. Co Eo Issues A. B. C. D. E. Seven Residue Parcels totalling 1.028 acres remain titled in the name of the Commonwealth of Virginia. Apuraised Value of the residue parcels is $355,652. Commonwealth of Virginia has agreed to convey the residue parcels to the City of Roanoke in addition to ail rights-of-way at no cost to the City. All monies realized from the sale of the residue parcels will be revenue to the City. Residue Parcel~ have been subject to environmental testing by the Commonwealth and no environmental hazards were discovered. The City does not propose to initiate further tests. Need Timing Cost to City Economic Development Revenue Generation Alternatives Recommend to City Council that it authorize the City Manager to request that all rights-of-way including residue parcels associated with the Franklin Road Widening Project be conveyed to the City of Roanoke from the Commonwealth of Virginia. 1. Need to control the real estate within project boundaries is met. Timing is critical as the City needs to respond to VDOT's offer of conveyance. Cost to City is zero as there will no be consideration involved and VDOT has agreed to prepare the necessary deeds. Economic Development opportunity will be seized enabling orderly and appropriate development to occur within the project boundaries. 5. Revenue Generation will occur when parcels are sold for development. B. Do Not Recommend to City Council that it authorize the City Manager to request conveyance of residue parcels to the City. 1. .Need to control the real estate within the project boundary will not be met. 2. Timing with not be an issue. 3. Cost to City will still be zero. 4. Economic Development opportunity will be missed. 5. Revenue Generation by the City will not occur. V. Recornmendatlon: Committee recommend to City Council that it authorize the City Manager to request that all rights-of-way including residue parcels associated with the Franklin Road Widening Project be conveyed to the City of Roanoke from the Commonwealth of Virginia. WRH:EDC/bw CCi City Attorney Assistant City Manager Director of Finance Director of Utilities and Operations Director of Public Works City Traffic Engineer Chief of Community Planning VDOT Parcel No. RESIDUE PARCELS Franklin Road Widening Project VDOT Acquired Residue Parcel From: Area Sq. Ft. Consideration 0O6 OO7 OO8 OO9 011 012 013 Emmitt Ellis & Bonny W. Aesy David L. & Teresa Crandall Leo A. Maier June B. Burgess John P. & Patricia H. Joplin Professional Opthalmic Laboratories, Inc. John & Katherine W. Prosak 2,032 3,434 2,853 1,476 16,405 17,786 789 16,076 $ 32,585 19,728 6,273 131,753 143,574 5,663 TOTAL 44,775 $355,652 (or 1.028 acre) 2./ 2 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir//nia 24011 Telephone: (703) 981-2541 SANDRA Il. EAKIN Deputy City Clerk July 16, 1993 File #24-27-468 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31591-071293 amending and reordaining the Code of the City of Roanoke (1979), as amended, by repeaiing Article III, Sewer Use Standards, of Chapter 26, Sewers and Sewage Disposal, and by enacting a new Article III, Sewage Use Standards, of Chapter 26, Sewers and Sewage Disposal, said new article to provide standards for use of the City's sewers and wastewater treatment facilities and to protect wastewater treatment facilities from harmful discharges. Ordinance No. 31591-071293 was adopted by the Council of the City of Roanoke at a ~egular meeting held on Monday, July 12, 1993. ~"'~ ~'~"~ "-~ 'Sincerely, ~O~/~-- Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable Kenneth E. Tr~bue, Chief Judge, Circuit Court, 305 East Main Street, Salem, Virginia 24153 The Honorable G. O. Clemens, Judge, Circuit Court, P. O. Box 1016, Salem, Virginia 24153 The Honorable Roy B. Willett, Judge, Circuit Court The Honorable Clifford R. Weckstein, Judge, Circuit Court The Honorable Diane M. Strickland, Judge, Circuit Court The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Mr. W. Robert Herbert July 16, 1993 Page 2 pc: The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations District Court The Honorable Edward S. Kidd, Jr., Chief Judge, General District Court The Honorable Julian H. Raney, Jr., Judge, General District Court The Honorable Richard C. Pattisal, Judge, General District Court The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Arthur B. Crush, III, Clerk, Circuit Court . ~tsy Bussey, Clerk, Juvenile and Domestic Relations District Court Ronald Albright, Clerk, General District Court Clayne M. Calhoun, Law Librarian Bobby D. Casey, Office of the Magistrate Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Robert L. Laslie, Vice President - Supplements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Phillip F. Sparks, Acting Chief, Economic Development E. Douglas Chittum, Economic Development Specialist IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of July, 1993. No. 31591-071293. AN ORDINANCE amending and reordaining the Code of the City of Roanoke (1979), as amended, Standards, of Chapter 26, enacting a new Article III. Sewers and Sewage DisDosal, by repealing Article III. Sewer Use Sewers and Sewage Disposal and by Sewaqe Use Standards, of Chapter 26, such new article to provide standards for the use of the City's sewers and wastewater treatment facilities and to protect the wastewater treatment facilities from harmful discharges; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 26-43 through Section 26-68, inclusive, of Article III. Sewaqe Use Standards, of Chapter 26, Sewers and Sewage Disposal, of the Code of the City of Roanoke (1979), as amended, is hereby REPEALED. 2. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of a new Article III, Sewage Use Standards, to Chapter 26, Sewers and Sewage Disposal, such new Article to read and provide as follows: ARTICLE III. SEWER USE STANDARDS Sec. 26-43. Definitions. For the purpose of this article, the words and phrases set out in this section shall have the following meanings: 1 Act means the Federal Water Pollution, also known as the Clear Water Act, 33 U.S.C. 1251, et seq., as amended. BOD (biochemical oxygen demand) means the quantity of oxygen by weight, expressed in mg/1, utilized in the biochemical oxidation of organic matter under standard laboratory conditions for five (5) days at a temperature of twenty (20) degrees centigrade. Building Sewer means the extension from the building drain to the public sewer or other place of disposal (also called house lateral and house connection). ByDass means the intentional diversion of wastestreams from any portion of a user's treatment facility. Capital Costs means a sum sufficient recovered by user changes computed by using the capital recovery factor for the average life of all capital items including capitalized O & M charges (unless collected separately) on which expenditures have been made or will have to be made for wastewater treatment facilities, processes or transmission lines. Capital costs may be adjusted from time to time to reflect cost experience. Cateqorical Standards means national categorical pretreatment standards or pretreatment standard. Class I user means any person discharging normal domestic wastewater into a sanitary sewer and any industrial user discharging Group B wastewater into the sanitary sewer. Class II user means any person discharging Group A wastewater into the sanitary sewer. COD (chemical oxygen demand) means the measure, expressed in mg/1, of the oxygen consuming capacity of inorganic and organic matter present in water or wastewater, expressing the amount of oxygen consumed from a chemical oxidant in a specific test, but not differentiating between stable and unstable organic matter and thus not necessarily correlating with biochemical oxygen demand. COD-BOD ratio means the ratio of the value of COD to BOD as these values are defined above. COD (soluble) means the COD of the filtrate from wastewater that is filtered through a gooch crucible as required by the suspended solids test in "Standard Methods." Control Authority for purposes of this article only shall mean the City Manager or his duly authorized representative. 2 Control manhole means a manhole giving access to a building sewer at some point before the building sewer discharge mixes with other discharges in the public sewer. Control point means a manhole giving access to a course of discharge before the discharge mixes with other discharges in the public sewer. Discharqe means any introduction of substances into the sanitary sewer. Garbaqe means animal and vegetable wastes and residue from the preparation, cooking and dispensing of food, and from the handling, processing, storage and sale of food products and produce. Group A wastewater means wastewater discharged into the sanitary sewers in which any one of the parameters below are more than the given loading: Parameter Average Daily Monthly Composite Total Suspended solids (TSS) 62.5 lbs/day 75 Biochemical oxygen demand (BOD) 62.5 lbs/day 75 Total phosphorus (TP) 3.75 lbs/day 4.6 Total KJeldahl nitrogen (TKN) 4.50 lbs day 5.4 lbs/day lbs/day lbs/day lbs/day Group B wastewater means the discharge of permitted industrial wastewater not otherwise qualifying as Group A wastewater. Hazardous Waste means a waste, or combination of wastes, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may: (1) cause, or significantly contribute to, an increase in mortality or an increase in serious, irreversible, or incapacitating reversible illness; or (2) pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of or otherwise managed; and (3) normally not be discharged into a sanitary sewer, subject to regulated disposal. Incompatible waste means a waste which is not susceptible to adequate treatment by the wastewater treatment plant. Industrial user means any user that discharges non-domestic pollutants into the sanitary sewer or plant, regulated by Sections 307(b), (c) and (d) of the Act, or any User of publicly owned 3 treatment works identified in the Standard Industrial Classification Manual, 1987, Office of Management and Budget, as amended and supplemented, under divisions A, B, D, E and I, including governmental facilities that discharge wastewater to the sanitary sewer or plant. Industrial waste means waste resulting from any process of industry, manufacturing, trade or business from the development of any natural resource, or any mixture of the waste with water or normal wastewater, or distinct from normal wastewater. Infiltration means water entering a sewer system, including but not limited to, defective pipes, pipe joints, connections or manhole walls. Infiltration does not include, and is distinguished from inflow. Inflow means water discharged into a sewer system, including service connections, from such sources as, but not limited to, roof leaders, cellar, yard and area drains, foundation drains, cooling water discharges, drains from springs and swampy areas, manhole covers, cross connections from storm sewers, catch basins, storm waters, surface runoff, street wash waters, or drainage. It does not include, and is distinguished from, infiltration. Interference means a discharge which, alone or in conjunction with a discharge or discharges from other sources, (1) inhibits or disrupts the plant, its treatment processes or operations, or its sludge processes, use or disposal or (2) causes a violation of the plant's VPDES permit. Milliqrams per liter (mq/1) Interference means the same as parts per million and is a weight to volume ratio; the milligram-per- liter value multiplied by the factor 8.34 shall be equivalent to pounds per million gallons of water. National cateqorical pretreatment standard or pretreatment standard means any regulation containing pollutant discharge limits promulgated by the EPA in accordance with Sections 307(b) and (c) of the Act (33 U.S.C. 1317) and 40 C.F.R. Subchapter N (Parts 401- 471) as amended, which applies to a specific category of industrial users. Natural outlet means any outlet into a watercourse, ditch, lake or other body or surface water or groundwater. New Source means: (1) Any building, structure, facility, or installation from which there is (or may be) a discharge of pollutants, the construction of which commenced after the publication of proposed pretreatment standards under Section 307(c) of the Act which will be applicable to such source if such 4 (3) standards which are thereafter promulgated in accordance with that section, provided that: (a) The building, structure, facility, or installation is constructed at a site at which no other source is located; or (b) The building, structure, facility, or installation totally replaces the process or production equipment that causes the discharge of pollutants at an existing source; or (c) The production or wastewater generating processes of the building, structure, facility, or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent ~o which the new facility is integrated with the existing plant, and the extent to which the new facility is engaged in the same general type of activity as the existing source, should be considered. Construction on a site at which an existing source is located results in a modification rather than a new source if the construction does not create a new building, structure, facility, or installation meeting the criteria of Section (1)(b) or (c) above but otherwise alters, replaces or adds to existing process or production equipment. Construction of a new source as defined under this paragraph has commenced if the owner or operator has: (a) Begun, or caused to begin, as part of a continuous on-site construction program: (i) any placement, assembly, or installation of facilities or equipment; or (ii) significant site preparation work including clearing, excavation, or removal of existing buildings, structures, or facilities which is necessary for the placement, assembly, or installation of new source facilities or equipment; or (b) Entered into a binding contractual obligation for the purchase of facilities or equipment which are intended to be used in its operation within a reasonable time. Options to purchase or contracts which can be terminated or modified without substantial loss, and contracts for feasibility, engineering, and design studies do not constitute a contractual obligation under this paragraph. Normal wastewater means wastewater discharged into the sanitary sewers in which the average concentration of total suspended solids and BOD is not more than 250 mg/1, total phosphorus is not more than 15 mg/1, total Kjeldahl nitrogen is not more than 18 mg/1 and total flow is not more than 25,000 gallons per day. Overload means the imposition of organic or hydraulic loading on a treatment facility in excess of its engineered design capacity. Pass throuqh means a discharge which exits the plant into water of the United States in quantities which may cause a violation of the plant's VPDES permit. Person includes individual, corporation, organization, government or governmental subdivision or agency, business trust, estate trust, partnership, association and any other legal entity. DH means the logarithm (base 10) of the reciprocal of the hydrogen ion concentration expressed in grams per liter. Plant means the City of Roanoke Regional Sewage Treatment Plant. Phosphorus (total) means the sum of the various types of phosphate expressed as elemental phosphorus found in wastewater. The various forms include ortho phosphate, condensed phosphates (pyro-, meta-, and poly-phosphates), and organically bound phosphates. The concentration of total phosphate is determined by the "Standard Methods" test procedure. P.O.T.W. means a publicly owned treatment works; a "treatment works" as defined by Section 212 of the Act (33 U.S.C. Sec. 1292) which is owned by the City. This definition includes any devices or systems used in the collection, storage, treatment, recycling, and reclamation of sewage or industrial wastes of a liquid nature and any conveyances which convey wastewater to a treatment plant. Pollutant means dredged spoil, solid waste, incinerator residue, filter backwash, sewage, garbage, sewage sludge, munitions, medical wastes, chemical wastes, biological materials, radioactive materials, heat, wrecked or discarded equipment, rock, sand, cellar dirt, municipal, agricultural and industrial wastes, and certain characteristics of wastewater (e.g., pH, temperatures, TSS, turbidity, color, BOD, COD, toxicity, or odor). Public Sewer means pipe or conduit carrying wastewater or unpolluted drainage in which owners of abutting properties shall have the use, subject to control by the City. Sanitary sewer means a public sewer that conveys domestic wastewater or industrial wastes or a combination of both, into which storm water, surface water, groundwater and other unpolluted wastes are not intentionally passed. Severe property damaqe means substantial physical damage to property, damage to the treatment facilities which causes them to become inoperable, or substantial and permanent loss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. Siqnificant Industrial User means: (1) A user subject to categorical pretreatment standards; or (2) A user that: (a) Discharges an average of twenty-five thousand (25,000.) gpd or more of process wastewater to the POTW (excluding sanitary, non-contact cooling, and boiler blowdown wastewater); or (b) Contributes a process wastestream which makes up five (5) percent or more of the average dry weather hydraulic or organic capacity of the POTW; or (c) Is designated as such by the control authority on the basis that it has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement. (3) Upon a finding that a user meeting the criteria in Subsection (2) has no reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement, the control authority may at any time, on its own initiative or in response to a petition received from a user, and in accordance with procedures in 40 CFR 403.8(f)(6), determine that such user should not be considered a significant industrial user. Significant Non-Compliance (SNC) means an industrial user is in significant noncompliance if its violation meets one or more of the following criteria: (1) Chronic violations of wastewater discharge limits, defined here as those in which sixty-six percent or more of all of the measurements taken during a six month period exceed (by any magnitude) the daily maximum limit or the average limit for the same pollutant parameter; 7 (2) Technical Review Criteria (TRC) violations, defined here as those in which thirty-three percent or more of all of the measurements for each pollutant parameter taken during a six month period equal or exceed the product of the daily maximum limit or the average limit multiplied by the applicable TRC (TRC=i.4 for BOD, TSS, fats, oil, and grease, and 1.2 for all other pollutants except pH; (3) Any other violation of a pretreatment effluent limit (daily maximum or longer-term average) that the control authority determines has caused, alone or in combination with other discharges, interference or pass through (including endangering the health of POTW personnel or the general public); (4) Any discharge of a pollutant that has caused imminent endangerment to human health, welfare or to the environment or has resulted in the POTW's exercise of its emergency authority under 40 CFR 403.8 paragraph (f)(1)(vi)(B) of this section to halt or prevent such a discharge; (5) Failure to meet, within 90 days after the schedule date, a compliance schedule milestone contained in a local control mechanism or enforcement order for starting construction, completing construction, or attaining final compliance; (6) Failure to provide, within 30 days after the due date, required reports such as baseline monitoring reports, 90- day compliance reports, periodic self-monitoring reports, and reports on compliance with compliance schedules; (7) Failure to accurately report non-compliance; (8) Any other violation or group of violations which the control authority determines will adversely affect the operation or implementation of the local pretreatment program. Slug means any discharge of water, wastewater or industrial waste which, in concentration of any given constituent or in quantity of flow, exceeds for any period longer than fifteen (15) minutes, more than five (5) times the average twenty-four (24) hour concentration or flows during normal operation. Standard industrial classification (SIC) pursuant to the Standard Classification Executive Office of Management and Budget, means classification Manual issued by the 1987, as amended. Standard Methods means the examination and analytical procedures set forth in the latest edition, at the time of analysis, of 8 "Standard Methods for the Examination of Water and Wastewater" as prepared, approved and published jointly by the American Public Health Association, the American Water Works Association and Water Environment Federation. Storm sewer means a public sewer which carries storm and surface waters and drainage and into which domestic wastewater or industrial wastes are not intentionally passed. Storm Water means rainfall or any other forms of precipitation. Suspended solids means solids measured in mg/1 that either float on the surface of, or are in suspension in, water, wastewater or other liquids, and which are largely removable by a laboratory filtration device. To discharge includes to deposit, conduct, drain, emit, throw, run, allow to seep or otherwise release or dispose of, or to allow, permit or suffer any of these acts or omissions. Total K~eldahl nitrogen means the combined ammonia and organic nitrogen in a given wastewater, as measured by the "Standard Methods" test procedure. It does not include nitrite and nitrate nitrogen. Trap means a device designed to skim, settle or otherwise remove grease, oil, sand, flammable wastes or other harmful substances. Unpolluted wastewater means water containing: (1) No free or emulsified oil. (2) No acids or alkalis. (3) No phenols or other substances producing taste or odor receiving water. (4) No toxic or poisonous substances in suspension, colloidal state or solution. (5) No noxious or otherwise obnoxious or odorous gases. (6) Not more than ten (10) mg/1 each of suspended solids and BOD. (7) Color not exceeding fifty (50) units, as measured by the Platinum-Cobalt method of determination, as specified in "Standard Methods for the Examination of Water and Wastewater". Upset means an exceptional incident in which there is unintentional and temporary noncompliance with categorical pretreatment standards 9 because of factors beyond the reasonable control of the user. An upset does not include noncompliance to the extent caused by operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventive maintenance, or careless or improper operation. User charqe means the charge made to those persons who discharge normal wastewater into the city's sewer system. This charge shall include a proportionate share of any capital improvements to the system (capital costs). User surcharqe means the charge made, in excess of the user charge, for all wastewater over and above the loading defined as normal wastewater. Waste means rejected, unutilized or superfluous liquid, gaseous or solid form, resulting agricultural or industrial activities. substances, in from domestic, Wastewater means a combination of the water-carried waste from residences, business buildings, institutions and industrial establishments, together with any ground, surface and storm water that may be present. Wastewater facilities includes all facilities for collection, pumping, treating and disposing of wastewater and industrial wastes. Wastewater treatment plant means any city-owned facilities, devices and structures used for receiving, processing and treating wastewater, industrial wastes and sludge from the sanitary sewers. Wastewater service charqe means the charge on all users of the public sewer whose wastes are treated at the plant and is the appropriate sum of the user charge and user surcharge. Watercourse means a natural or man-made channel in which a flow of water occurs, either continuously or intermittently. Sec. 26-44. General requirements. Ail discharges into public sewers shall conform to requirements of this article; however, the federal categorical pretreatment standards as amended, 40 C.F.R. Chapter I, Subchapter N, Parts 401-471, or any standards imposed by the Department of Environmental Quality, Water Programs or its successor in authority, as amended, are hereby incorporated by reference where applicable and where such standards are more stringent than those set forth in this article. 10 (b) (c) (d) (e) (f) No significant industrial user or other user as determined by the control authority shall discharge industrial wastewaters into the sanitary sewer system without an appropriate industrial waste discharge permit as provided in this article. Unless exception is granted by the control authority or by other provisions of this chapter, the public sewer system shall be used by all persons discharging wastewater, industrial waste, polluted liquids or unpolluted waters or liquids. Unless authorized by the Department of Environmental Quality, Water Programs or its successor in authority, no person shall deposit or discharge any waste included in subsection (c) of this section on public or private property in or adjacent to any natural outlet, watercourse, storm sewer or other area within the jurisdiction of the City. The control authority shall determine, prior to discharge, that wastes to be discharged will receive such treatment as is required by the laws, regulations, ordinances, rules and orders of federal, state and local authorities, or such discharge shall not be permitted. Each industrial user discharging industrial wastewaters into the sanitary sewer system shall provide protection from slug or accidental discharge of prohibited materials or other substances regulated by this article. At least every two (2) years, the control authority shall evaluate whether each significant industrial user needs an accidental discharge/slug control plan. The control authority may require any user to develop, submit for approval, and implement such a plan. Alternatively, the control authority may develop such a plan for any user. An accidental discharge/slug control plan shall address, at a minimum, the following: (1) Description of discharge practices, including non-routine batch discharged. (2) Description of stored chemicals. (3) Procedures for immediately notifying the authority of any accidental or slug discharge. control (4) procedures to prevent adverse impact from any accidental or slug discharge. Such procedures include, but are not limited to, inspection and maintenance of storage areas, handling and transfer of materials, loading and unloading operations, control of plant site runoff, worker training, building of containment structures or equipment, measures for containing toxic organic 11 (g} (h) pollutants, including solvents, and/or measures and equipment for emergency response. Facilities to prevent accidental discharge of prohibited materials shall be provided and maintained at the owner's or user's own cost and expense. Detailed plans showing facilities and operating procedures to provide this protection shall be submitted to the control authority for review, and shall be approved by the control authority before construction of the facility. No such user who commences operation after the effective date of this section shall be permitted to introduce pollutants into the system until accidental discharge procedures have been so approved. Review and approval of such plans and operating procedures shall not relieve the industrial user from the responsibility to modify the user's facility as necessary to meet the requirements of this article. In the case of an accidental discharge it is the responsibility of the user to immediately telephone and notify the control authority of the incident. The notification shall include location of any accidental discharge or any discharge that may cause problems including a slug, type of waste, concentration and volume, and corrective actions. Within five (5) days following an accidental discharge, or any discharge that may cause problems including a slug, the user shall submit to the control authority a detailed written report describing the cause of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the sewer systems or treatment plant, fish kills, or any other damage to person or property; nor shall such notification relieve the user of any fines, civil penalties, or other liability which may be imposed by this article or other applicable law. A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees whom to call in the event of a dangerous discharge. Employers shall insure that all employees who may cause or suffer such a dangerous discharge to occur are advised of the emergency notification procedure. In the event of an emergency, as determined by the control authority, the control authority shall be authorized to immediately halt any actual or threatened discharge. A person discharging in violation of the provisions of this article, within thirty (30) days of the date of such discharge, shall sample, analyze and submit the data to the control authority. 12 Sec, 26-45. Prohibited discharges generally. No person shall discharge into public sewers any waste which, by itself or by interaction with other wastes, may: 1) Injure or interfere with wastewater treatment processes or facilities; 2) Constitute a hazard to humans or animals; or 3) Create a hazard in receiving waters of the wastewater treatment plant. (4) Generate heat in amounts which will inhibit biological activity in the plant resulting in interference, and in no case heat in such quantities that the temperature at the plant exceeds forty (40) degrees Centigrade (one hundred four (104) degrees Fahrenheit) unless the control authority approves alternate temperature limits. (b) Discharges into public sewers shall not contain: (1) Antifreeze. (2) Fluoride other than that contained in the public water supply greater than 10.0 mg/1. (3) Benzene, toluene, ethylbenzene and xylene (BTEX) greater than 5.0 mg/1. (4) Pollutants which create a fire or explosive hazard in the P.O.T.W., including, but not limited to, wastestreams with a closed-cup flashpoint of less than one hundred forty (140) degrees Fahrenheit (sixty (60) degrees Centigrade) using the test methods specified in 40 CFR 261.21. (5) Substances causing a chemical oxygen demand (COD) greater than 1,500 mg/1 in the wastewater. (6) Strong acid or concentrated plating solutions, whether neutralized or not. (7) Fats, wax, grease or oils, whether emulsified or not, in excess of 200 mg/1 or containing substances which may solidify or become viscous at temperatures between thirty-two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0° and 65° Centigrade). (8) Obnoxious, toxic or poisonous solids, liquids, gases, vapors, or fumes in quantities sufficient to violate the provisions of subsection (a) of this section. 13 Waste, wastewater or any other substance having a pH lower than 5.5 or higher than 9.5, or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. 10) Substances which cause a COD to BOD ratio greater than 5 to 1. ii) Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other taste-and-odor producing substances that have not been minimized. 12) Antimony and beryllium greater than 1.0 mg/1. (13) Hazardous Wastes. (14) Trucked or hauled pollutants, except at discharge points designated by the control authority. (15) Trucked or hauled industrial wastewater. (16) After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. (c) Prohibited toxic materials include, but are not limited to: (1) Herbicides. (2) Fungicides. (3) Pesticides. Sec. (a) (b) 26-46. Discharge of heavy metals and toxic materials. Discharges shall not greater than amounts section. contain concentrations of heavy metals specified in subsection (b) of this The maximum allowable concentrations of heavy metals stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: 0.25 mg/1. (2) Barium: 5.0 mg/1. (3) Boron: 1.0 mg/1. 14 (c) (d) Sec o (4) (5) (6) (7) (9) (10) Mercury: (11) Nickel: (12) Selenium: (13) Silver: (14) Zinc: (15) Cyanide: In addition, Cadmium: 0.02 mg/1. Chromium (total): 2.0 mg/1. Chromium VI: 0.011 mg/1. Copper: 1.0 mg/1. Lead: 0.3 mg/1. Manganese: 1.0 mg/1. 0.005 mg/1. 2.0 mg/1. 0.02 mg/1. 0.1 mg/1. 2.0 mg/1. 1.0 mg/1. if it is determined that any one of these parameters exceeds the state effluent requirements for the wastewater treatment plant, an adjustment in the given parameter concentration limit will be required. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to insure compliance. No other heavy metals or toxic materials shall be discharged into public sewers without a permit from the control authority specifying conditions of pretreatment, concentrations, volumes and other applicable provisions. Prohibited heavy metals and toxic materials include, but are not limited to: (1) Herbicides. (2) Fungicides. (3) Pesticides. 26-47. Discharge of garbage. No person may discharge garbage into public sewers, unless it is shredded to a degree that all particles can be carried freely under the flow conditions normally prevailing in public 15 (b) sewers. Particles greater than one-half inch in any dimension are prohibited. The control authority shall have the right to review and approve the installation and operation of any garbage grinder equipped with a motor of three-fourths horsepower (0.76 hp metric) or greater. Sec. 26-48. Discharge of storm water and other unpolluted drainage. (a) No person shall discharge into public sanitary sewers: (1) Unpolluted storm water, surface water, groundwater, roof runoff or subsurface drainage. (2) Other unpolluted drainage. (b) The control authority shall designate storm sewers and other water courses into which unpolluted drainage described in subsection (a) of this section may be discharged. Sec. 26-49. Temperature of discharges. No person shall discharge liquid or vapor having a temperature higher than one hundred fifty (150) degrees Fahrenheit (sixty five (65) degrees centigrade), or any substance which causes the temperature of the total wastewater treatment plant influent to increase at a rate of ten (10) degrees Fahrenheit or more per hour, or a combined total increase of plant influent temperature to one hundred four (104) degrees Fahrenheit. Sec · (a) (b) 26-50. Discharge of radioactive wastes. No person shall discharge radioactive wastes or isotopes into public sewers, without the permission of the control authority. The control authority reserves the right to establish, in compliance with applicable state and federal regulations, regulations for discharge of radioactive waste into public sewers. 16 Sec o (a) (b) 26-51. Discharge of substances capable of impairinq, etc.~ facilities. No person shall discharge into public sewers any substance capable of causing: (1) Obstruction to the flow in sewers; (2) Interference with the operation of treatment processes or facilities; or (3) Excessive loading of treatment facilities. Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations of: (1) Inert suspended solids greater than 250 mg/1 including, but not limited to Fuller's earth, lime slurries and lime residues; (2) Dissolved solids greater than 500 mg/1 including, but not limited to sodium chloride and sodium sulfate; (3) Excessive discoloration including, but not limited to dye wastes and vegetable tanning solutions. Color (due to dye): 500. A.D.M.I.; or (4) Wastes having a COD to BOD ratio greater than 5 to 1. Industries having wastewater of this nature shall provide pretreatment as required by the control authority. (c) No person shall discharge into public sewers any substance that may: (1) Deposit grease or oil in the sewer lines in such a manner as to clog the sewers; (2) Overload skimming and grease handling equipment; (3) Pass to the receiving waters without being effectively treated by normal wastewater treatment processes due to the non-amenability of the substance to bacterial action; or (4) Deleteriously affect the treatment process due to excessive quantities. (d) No person shall discharge incompatible waste into public sewers which: 17 (e) (f) (1) Is not amenable to treatment or reduction by the wastewater treatment processes and facilities employed; or (2) Is amenable to treatment only to such a degree that the treatment plant effluent cannot meet the requirements of other agencies having Jurisdiction over discharges to the receiving waters. Subsection (b)(3) of this section illustrates the types of substances intended to be regulated by this subsection. The control authority shall regulate the flow and concentration of slugs. All industrial users shall notify the control authority of all discharges including slug loadings which may: (1) Impair the treatment process; (2) Cause damage to collection facilities; (3) Incur treatment costs exceeding those for normal wastewater; or (4) Render the waste unfit for stream disposal or industrial use. Industrial operations which, on occasion, release slugs of waterborne wastes into the sewers, or which, on occasion, release any significant quantities of materials which adversely influence the effectiveness of treatment in the wastewater treatment Plant shall notify the Plant in advance of their release, and shall control, at the discretion of the control authority, the rate of release of these wastes. Permission for such planned releases shall not be unreasonably withheld. Persons failing to comply with these requirements shall be subject to a fine of not more than one thousand dollars ($1,000.00) per incident, and shall also be liable for the payment of any damages caused, either directly or indirectly, by the unapproved discharge. No person shall discharge into public sewers solid or viscous substances which violate subsection (a) of this section, if present in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. 18 (g) (h) Sec. (a) (5) Straw. (6) Shavings. (7) Metal. (8) Glass. 9) Rags. 10) Feathers. 11) Tar. 12) Plastics. 13) Wood. 14) Unground garbage. 15) Whole blood. 16) Paunch manure. 17) Hair and fleshing. 18) Entrails. 19) Paper products, either grinders. (20) Slops. (21) Chemical residues. (22) Paint residue. (23) Bulk solids. whole or ground by garbage No person shall discharge into the public sewers pollutants which cause interference or pass through. No persons shall discharge into the public sewers pollutants with a high flow rate or concentration of pollutants as to interfere with the Plant. 26-52. Right to require pretreatment and control of~ or to reject discharges. If discharges or proposed discharges into public sewers may deleteriously affect wastewater facilities, processes, 19 (b) (c) equipment or receiving waters; create a hazard to life or health; or create a public nuisance; the control authority shall require: (1) Pretreatment to an acceptable condition before discharge into public sewers; (2) Control over the quantities and rates of discharge; and (3) Payment to cover the cost of handling and treating the wastes, in addition to capital costs. The control authority shall have the right to determine whether a discharge or proposed discharge is included under subsection (a) of this section. The control authority shall reject wastes when he determines that a discharge is included under subsection (a) of this section and the discharger does not meet the requirements of subsection (a) of this section. (d) No persons shall utilize dilution as a means of treatment. Sec. (a) (b) 26-53. Designt installation and maintenance of pretreatment and control facilities. If pretreatment or control is required, the control authority may, at his sole discretion, require, review and approve the design and installation of equipment and processes and require the installation of monitoring equipment for inspection and enforcement purposes. The design and installation of such equipment and processes shall conform to all applicable statutes, codes, ordinances, and other laws, including federal categorical pretreatment standards. Any person responsible for discharges requiring pretreatment, flow-equalizing or other facilities shall provide and maintain the facilities in effective operating condition at his own expense. Sec. 26-54. Requirements for traps. (a) Discharges requiring a trap include: (1) Grease or waste containing grease in excessive amounts; (2) Oil; (3) Sand; 20 (b) (4) Flammable wastes; and (5) Other harmful substances. Any person responsible for discharges requiring a trap shall, at his own expense and as required by the control authority: (1) Provide equipment and facilities of a type and capacity approved by the control authority; (2) Locate the trap in a manner that provides ready and easy accessibility for cleaning and inspection; and (3) Maintain the trap in effective operating condition. Se(:: · (b) (c) 26-55. Measurement~ sampling~ etc.~ and report of discharqes. The owner of each facility discharging other than normal wastewater or discharging Group A wastewater shall submit monthly, or at other frequency as may be required by the control authority, to the city, on forms supplied by the city, a certified statement of the quantities of its wastes discharged into the sewers and sewage works of the city or into any sewer connected therewith. Copies of pertinent water bills may be required to be submitted with the above statement. Such documents shall be filed with the city not later than the tenth day of the following month. A separate statement shall be filed for each industrial Plant. The total quantities of wastes to be measured and certified by the person so discharging shall be established by the control authority and shall, as a minimum, include: (1) Liquid in gallons. (2) Five-day BOD in pounds. (3) Suspended solids in pounds, on a dry solids basis. (4) Total phosphorus in pounds. (5) Total Kjeldahl nitrogen in pounds. (6) COD in pounds. Unless otherwise provided, each measurement, test, sampling, or analysis required to be made hereunder shall be made in accordance with 40 C.F.R. Part 136, as amended. In order to provide for accurate sampling and measurement of industrial wastes, each person discharging Group A wastewater, 21 or other regulated wastewater, if deemed necessary by the control authority, shall provide and maintain, on each of its industrial waste outlet sewers, a large manhole or sampling chamber to be located outside or near its Plant boundary line, where feasible. If inside the Plant fence, there shall be a gate near the sampling chamber with a key furnished to the city. There shall be ample room provided in each sampling chamber to enable convenient inspection and sampling by the city. (d) Each sampling chamber shall contain a Parshall flume, accurate weir or similar device, with a recording and totalizing register for measurement of the liquid quantity; or the metered water supply to the industrial Plant may be used as the liquid quantity, where it is substantiated that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment can be made in the metered supply to determine the liquid quantity. (e) Samples shall be taken every hour, properly refrigerated and composited in proportion to the flow for a representative twenty-four hour sample. For oil and grease, pH, phenols, cyanide, volatile toxic organics and other .appropriate pollutants, proper grab sampling shall be performed. Such sampling shall be repeated on as many days as necessary to insure representative quantities for the entire reporting period. Industrial plants with wide fluctuations in quantities of wastes shall provide an automatic sampler paced automatically by the flow-measuring device. (f) Minimum requirements for representative quantities under this section shall include a re-evaluation during each twelve (12) month period. The frequency of sampling, sampling chamber, metering device, sampling methods and analyses of samples shall be subject, at any time to inspection and verification by the city. Sampling and measuring facilities shall be such as to provide access for authorized personnel of the city for making such inspection and verification. (g) Plans for sampling chambers, with their location shown on a site plan, shall be submitted to the city. (h) Ail owners of facilities governed by this section shall also comply with any applicable monitoring requirements and regulations established by the control authority which are hereby incorporated by reference. (i) All owners of facilities governed by this article shall comply with the applicable requirements of 40 C.F.R. 403.12, as amended, which is incorporated by reference herein, including, without limitation, the signatory, certification and record keeping requirements of 40 C.F.R. 403.12(c), (d), and (1). 22 Ail records shall be retained for a minimum of three (3) years and this retention period shall be extended during litigation or upon request of the control authority. Sec. (a) (b) (c) (d) 26-56. Discharge permits for industrial waste. It shall be unlawful for any significant industrial user or other user as determined by the control authority to discharge industrial waste into the public sanitary sewer system unless an appropriate industrial discharge permit has been issued by the control authority. In order to obtain an industrial discharge permit, such person shall: (1) Su~mit a complete application at least ninety (90) days prior to the date proposed for initial discharge on forms supplied by the control authority. The control authority will act upon the application within sixty (60) days. (2) Comply with all requirements for the discharge permit including, but not limited to, provisions for payment of charges, installation and operation of pretreatment facilities and sampling and analysis to determine quantity and strength. (3) Provide a sampling point subject to the provisions of this article and approval of the control authority. (4) Comply with the requirements of federal categorical standards, where applicable, including the development of any required compliance schedules or the applicable provisions of this article. An industrial user applying for a new discharge shall meet all conditions of subsection (a) of this section and shall secure a permit prior to discharging any waste. Prior advance notification by the discharger to the control authority of any substantial change in volume or character of the discharge shall be required. Upon such notification, the control authority shall have the legal authority to deny or condition any new or increased discharge or any changes in the nature of the discharge if the discharge does not meet pretreatment standards, requirements or if the discharge would cause the Plant to violate its Virginia Pollutant Discharge Elimination System (VPDES) permit. A person not applying for a discharge permit within the allotted time and continuing to discharge an unpermitted discharge shall be deemed to be in violation of this article. 23 (e) (f) (g) (h) (i) (J) A permit issued under this section shall be valid for up to five (5) years from its date of issuance, after which time the industrial user shall be required to obtain a new discharge permit. An industrial user governed by this section may allow any bypass to occur which does not cause pretreatment standards or requirements to be violated, but only if it also is for essential maintenance to assure efficient operation. These bypasses are not subject to the provision of paragraphs (g) and (h). If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10) days before the date of the bypass, if possible. An industrial user shall submit oral notice to the control authority of an unanticipated bypass that exceeds applicable pretreatment standards within twenty-four (24) hours from the time it becomes aware of the bypass. Bypass is prohibited, and the enforcement action against an unless: control authority may industrial user for a take an bypass, (1) Bypass was unavoidable to prevent loss of life, personal injury, or severs property damage; (2) There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities, retention of untreated wastes, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventive maintenance; or (3) The industrial user submitted notices as required under paragraph (c) of this section. The control authority may approve an anticipated bypass, after considering its adverse effects, if the control authority determines that it will meet the three conditions listed in paragraph (h) of this section. An upset shall constitute an affirmative defense to an action brought for noncompliance with categorical pretreatment standards if the following requirements are met: (1) An industrial user who wishes to establish the affirmative defense of upset shall demonstrate, through properly signed, contemporaneous operating logs or other relevant evidence that: 24 (k) An upset occurred and the industrial user can identify the cause(s) of the upset. The facility was at the time being prudent and workman-like manner and with applicable operation and procedures. operated in a in compliance maintenance The industrial user has submitted the following information to the control authority within twenty- four (24) hours of becoming aware of the upset [if this information is provided orally, a written submission must be provided within five (5) days]: (i) A description of the indirect discharge and cause of noncompliance; (ii) The period of noncompliance, including exact dates and times, or if not corrected, the anticipated time the noncompliance is expected to continue; and (iii) Steps being taken and/or planned to reduce, eliminate, and prevent recurrence of the noncompliance. (2) In any enforcement proceeding, the industrial user seeking to establish the occurrence of an upset shall have the burden of proof. (3) Industrial users will have the opportunity for a judicial determination on any claim of upset only in an enforcement action brought for noncompliance with categorical pretreatment standards. (4) Industrial users shall control 'production of all discharges to the extent necessary to maintain compliance with categorical pretreatment standards upon reduction, loss, or failure of its treatment facility until the facility is restored or an alternative method of treatment is provided. The requirement applies in the situation where, among other things, the primary source of power of the treatment facility is reduced, lost, or fails. Ail owners of facilities governed by industrial wastewater permits issued pursuant to this section shall also comply with any applicable reporting requirements, including but not limited to: 25 (1) Baseline Monitoring Reports Within either one hundred eighty (180) days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing categorical users currently discharging to or scheduled to discharge to the POTW shall submit to the control authority a report which contains the information listed in paragraph (b), below. At least ninety (90) days prior to commencement of their discharge, new sources, and sources that become categorical users subsequent to the promulgation of an applicable categorical standard, shall submit to the control authority a report which contains the information listed in paragraph (b), below. A new source shall report the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged. be Industrial users described above shall submit the information set forth below. Identifying Information. The name and address of the facility, including the name of the operator and owner. 2. Environmental Permits. A list of any environmental control permits held by or for the facility. Description of Operations. A brief description of the nature, average rate of production, and standard industrial classifications of the operation(s) carried out by such industrial user. This description should include a schematic process diagram which indicates points of discharge to the POTW from regulated processes. Flow Measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined wastestreams formula set out in 40 CFR 403.6(e). 5. Measurement of Pollutants. 26 The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the industrial user to meet the applicable pretreatment standards (such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation). No increment referred to above shall exceed nine (9) months. The industrial user shall submit a progress report to the control authority no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the industrial user to return to the established schedule. d. In no event shall more than nine (9) months elapse between such progress reports to the control authority. (3) Reports on Compliance with Cateqorical Pretreatment Standard Deadline Within ninety (90) days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source following commencement of the introduction of wastewater onto the POTW, any industrial user subject to such pretreatment standards and requirements shall submit to the control authority a report containing the information described in Section 26-55(k)(1)(b)(4-6). For industrial users subject to equivalent mass or concentration limits established in accordance with the procedures in 40 CFR 403.6(c), this report shall contain a reasonable measure of the industrial user's long-term production rate. For all other industrial users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the industrial user's actual production during the appropriate sampling period. All compliance reports must be signed and certified in accordance with Section 26-55 (l). 28 (a) The categorical pretreatment standards applicable to each regulated process. (b) The results of sampling and analysis identifying the nature and concentration, and/or mass, where required by the standard or by the control authority, of regulated pollutants in the discharge from each regulated process. Instantaneous, daily maximum, and long- term average concentrations, or mass, where required, shall be reported. The sample shall be representative of daily operations and shall be analyzed in accordance with procedures set forth in Section 26-55(b) of this article. (c) Sampling must be performed in accordance with procedures set forth in Section 26- 55 of this article. Certification. A statement, reviewed by the user's authorized representative and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O&M) and/or additional pretreatment is required to meet the pretreatment standards and requirements. Compliance Schedule. If additional pretreatment and/or O&M will be required to meet the pretreatment standards, the shortest schedule by which the industrial user will provide such additional pretreatment and/or O&M. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. Slqnature and Certification. Ail baseline monitoring reports must be signed and certified in accordance with Section 26-55 (i). (2) Compliance Schedule Progress Reports The following conditions shall schedule required by Section article: apply to the compliance 26-56(k)(1)(7) of this 27 (1) (4) Periodic Compliance Reports Ail significant industrial users shall, at a frequency determined by the control authority but in no case less than twice per year, submit a report indicating the nature and concentration of pollutants in the discharge which are limited by pretreatment standards and the measured or estimated average and maximum daily flows for the reporting period. All periodic reports must be signed and certified in accordance with Section 26- 55(i). The control authority may sample and analyze user discharges in lieu of requiring the industrial users to conduct sampling and analysis. All wastewater samples must be representative of the industrial user's discharge. Wastewater monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all times. The failure of an industrial user to keep its monitoring facility in good working order shall not be grounds for the industrial user to claim that sample results are unrepresentative of its discharge. If an industrial user subject to the reporting requirement in this section monitors any pollutant in accordance with approved procedures more frequently than required by the control authority, the results of this monitoring shall be included in the report. A wastewater discharge permit shall include such conditions as are deemed reasonably necessary by the control authority to prevent pass through or interference, protect the quality of the water body receiving the treatment plant's effluent, protect worker health and safety, facilitate sludge management and disposal, and protect against damage to the POTW. (1) Wastewater discharge permits must contain: A statement that indicates wastewater discharge permit duration, which in no event shall exceed five (5) years; A statement that the wastewater discharge permit is nontransferable without prior notification to the control authority, and provisions for furnishing the new owner or operator with a copy of the existing wastewater discharge permit; 29 (2} Effluent limits based on applicable pretreatment standards; Self monitoring, sampling, reporting, notification, and record-keeping requirements. These requirements shall include an identification of pollutants to be monitored, sampling location, sampling frequency, and sample type based on Federal, State or local law; and A statement of applicable civil and criminal penalties for violation of pretreatment standards and requirements, and any applicable compliance schedule. Such schedule may not extend the time for compliance beyond that required by applicable Federal, State or local law. Wastewater discharge permits may contain, but need not be limited to, the following conditions: Limits on the average and/or maximum rate of discharge, time of discharge, and/or requirement for flow regulation and equalization; be Requirements for the installation of pretreatment technology, pollution control, or construction of appropriate containment devices, designed to reduce, eliminate, or prevent the introduction of pollutants into the treatment works; Requirements for the development and implementation of spill control plans or other special conditions including management practices necessary to adequately prevent accidental, unanticipated, or non-routine discharges; Development and implementation minimization plans to reduce the pollutants discharged to the POTW; of waste amount of The unit charge or schedule of industrial user charges and fees for the management of the wastewater discharged to the POTW; Requirements for installation and maintenance of inspection and sampling facilities and equipment; A statement that compliance with the wastewater discharge permit does not relieve the permittee of responsibility for compliance with all applicable Federal and State pretreatment standards, including 30 those which become effective during the term of the wastewater discharge permit; and Other conditions as deemed appropriate by the control authority to ensure compliance with this ordinance, and State and Federal laws, rules and regulations. Sec. 26-57. Waiver or modification of requirements of article.. The control authority shall have the right to waive or modify, on an interim basis to be noted in any permit issued under this article, the requirements of this article as they pertain to strength of contaminants. No such waiver or modification shall be granted contrary to any city, state or federal regulation and no waiver or modification shall be granted, if it would result in the city violating its discharge permit, as it is now issued or as such permit may be amended. Sec. 26-58. Charges generally. Persons making discharges of industrial waste shall pay a charge to cover the cost of collection and treatment in addition to capital costs. When a permit application for industrial waste is approved, the city or its authorized representative shall issue a permit stating: (1) The terms of acceptance by the city; and (2) The basis of payment. Sec · (a) (b) 26-59. User charges and added costs. If the volume or character of the waste to be treated by the city meets the requirements of other provisions of this article and does not cause overloading of the sewage collection, treatment or disposal facilities of the city, the control authority shall require that the discharger pay a charge to be determined from the schedule of charges which shall include capital costs. If proposed discharge of waste is responsible for exceeding the existing capacity of the wastewater treatment facilities and the wastewater treatment plant must be upgraded, expanded or enlarged in order to treat the wastewater, the control authority shall require that the discharger pay in full all added costs which shall include capital costs the city may incur due to acceptance of the wastewater. 31 (c) The schedule of charges pursuant to subsection (a) of this section shall include, but not be limited to: Capital costs, including debt retirement and interest on debt, of the city's cost on all capital outlays for collecting and treating the waste, including new capital outlay and the proportionate part of the value of the existing system used in handling and treating waste; and (2) Operation and maintenance costs (capitalized), including but not limited to, salaries and wages, power costs, costs of chemicals and supplies, proper allowances for maintenance, depreciation, overhead and office expense. Sec. 26-60. Schedule of charges. (a) Persons discharging wastewater shall pay a charge to cover the capital cost and the cost of collection and treatment of all wastewater discharged. Ail Class I users discharging normal wastewater or Group B wastewater shall pay a user charge computed upon costs per volume of wastewater discharged. (2) Ail Class II user discharging Group A wastewater shall have their user charge computed upon a cost per unit volume basis for the base amount plus the unit cost of treatment for all over the base amount for volume, biochemical oxygen demand (BOD), suspended solids (SS), phosphorus (P), and total KJeldahl nitrogen (N). In computing the contaminant loading, the parameter concentrations for normal wastewater will be considered as standard strength in determining the base amount in the effluent discharge flow. Initially, the responsibility for determining the contaminant loading for each category of establishment will be that of the control authority. However, each establishment must verify its own contaminant loading monthly by initiating a sampling and analytical program at its own expense and with the approval of the control authority. (b) The unit costs to be used to compute the charge for Class I and II users shall be established by the control authority. The unit costs for all users and the allowances for normal wastewater for users may be revised as necessary to correspond to current costs and experience. Revisions may be made, no more often than once per year, upon approval of the control authority. The user charge for users shall be computed as follows: 32 Class I Users: Class II Users: And: Cu = Vu x Vd C, = Vu x Vd + V, + Vc + B, + Bc + Sc Sc + P, Po + N, Nc Cu = Charge for Class I users C, = Charge for Class II users Vu = Unit cost of treatment chargeable to normal wastewater ($/1,000 gal.) Vd = Volume of wastewater from normal wastewater (1,000 gals.) V, = Volume of Class II wastewater (1,000 gals.) in excess of Class I wastewater Vc = Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.) B, = Class II wastewater BOD contribution in excess of Class I wastewater limit (lbs.) Bo = Cost of treating Class II BOD contribution (S/lb.) S, = Class II wastewater SS contribution in excess of Class I wastewater limit (lbs.) Sc = Cost of treating Class II SS contribution (S/lb.) P, = Class II wastewater phosphorus contribution in excess of Class I wastewater limit (lbs.) Po = Cost of treating Class II phosphorus contribution (S/lb.) Class II wastewater contribution in excess limit (lbs.) unoxidized nitrogen of Class I wastewater N~ = Cost of treating Class II phosphorus contribution (S/lb.) 33 Sec. (b) 26-61. Adjustment of charges. The city may adjust charges at least annually to reflect changes in the characteristics of wastewater based on the results of sampling and testing. The city shall review at least annually the basis for determining charges and shall adjust the unit treatment cost in the formula to reflect increases or decreases in wastewater treatment costs based on the previous year's experience. Sec. (a) (b) 26-62. Billing and payment of charges. The city may bill the discharger by the month or by the quarter and shall show waste charges as a separate item on the regular bill for water and sewer charges. The discharger shall pay in accordance with practices existing for payment of sewer charges. In addition to sanctions provided for by this article, the city is entitled to exercise sanctions provided for by the other ordinances of the city for failure to pay the bill for water and sanitary sewer service when due. Sec · (a) (b) 26-63. Right of entry to enforce article. The control authority and other duly authorized employees of the city bearing proper credentials and identification shall be authorized to enter any public or private property at any reasonable time for the purpose of enforcing this article for sampling purposes, inspect monitoring equipment and to inspect and copy all documents relevant to the enforcement of this article, including, without limitation, monitoring reports. Appropriate information submitted to the control authority pursuant to these regulations excluding any information utilized in determining effluent limits may be claimed as confidential by the submitter at the time of submission by stamping the words "confidential business information" on each page containing such information. If a claim is asserted, the information shall be treated in accordance with applicable law. Sec · (a) 26-64. Authority to disconnect service. The city reserves the right to terminate water and wastewater disposal services and disconnect a customer from the system and revoke any discharge permit issued under this article when: 34 (b) (1) (2) Acids or chemicals damaging to sewer lines or treatment process are released into the sewer causing rapid deterioration of these structures or interfering with proper conveyance and treatment of wastewater; A governmental agency informs the city that the effluent from the wastewater treatment plant is no longer of a quality permitted for discharge into a watercourse, and it is found that the customer is delivering wastewater to the city's system that cannot be sufficiently treated or requires treatment that is not provided by the city as normal domestic treatment; or (3) The customer: (4) If this (1) (2) (3) Discharges industrial waste or wastewater that is in violation of the permit issued by the control authority; b. Discharges wastewater at an uncontrolled, variable rate in sufficient quantity to cause an imbalance in the wastewater treatment system; Fails to pay monthly bills for water and sanitary sewer services when due; or d. Repeats a discharge of prohibited wastes into public sewers. The permittee has engaged in fraudulent reporting to the control authority or failed to report adequately as required changes in discharge. service is disconnected pursuant to subsection (a)(2) of section, the city shall: Disconnect the customer; Supply the customer with the governmental agency's report and provide the customer with all pertinent information; and Continue disconnection until such time as the customer provides additional pretreatment or other facilities designed to remove the objectionable characteristics from his wastes. Sec. 26-65. Notice of violations. The control authority shall serve persons discharging violation of this article with written notice stating 35 in the nature of the violation and requiring immediate satisfactory compliance. The control authority shall have the authority to publish annually in the Roanoke Times and World News newspaper or a newspaper of general circulation in the Roanoke area a list of persons which were not in compliance with the terms of this article at least once during the twelve (12) previous months. Sec · (a) (b) (c) (d) 26-66. Penalty for violations. A persons who violates the provisions of this article shall be guilty of a Class I misdemeanor and upon conviction is punishable by a fine of one thousand dollars ($1,000.00) per violation per day and confinement in jail for not more than twelve (12) months, either or both. In the event of a violation, the control authority shall also have the right to terminate the sewer and water connection. In addition to proceeding under authority of subsection (a) of this section, the city is entitled to pursue all other criminal and civil remedies to which it is entitled under authority of state statutes or other ordinances of the city against a person conducting a prohibited discharge or violating a pretreatment standard or requirement, including, without limitation, injunctive relief. Any person who knowingly makes any false statements, representations or certifications in any application, record, report, plan or other document files required to be maintained pursuant to this article, or wastewater permit, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this ordinance shall, upon conviction, be punishable by a fine of one thousand dollars ($1,000.00) per violation, per day, or imprisonment for not more than one (1) year, or both. The control authority shall be authorized to implement such other program and enforcement mechanisms as are consistent with regulatory guidelines and are deemed appropriate. Sec · 26-67. Payment of costs for work required by prohibited deposits. In any case where a sewer main or pipe connection is stopped or choked by any materials or rubbish being deposited therein contrary to the provisions of this article, by any tenant or property owner, upon due ascertainment by the city manager, he shall cause the main pipe connection to be opened, cleaned or repaired, and shall cause the cost of doing such work to be collected from the property owner. The payment of such cost 36 shall not relieve any person from the prosecution for a violation of this article. Sec. 26-68. Public access to data. Effluent data compiled as part of the control authority's pretreatment program shall be available to the public. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. 37 '93 JIJL-7 P~%noke, Virginia July 12, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Amendments to Article III Sewer Use Standards to Comply with Industrial Pretreatment Consent Order The attached report was considered by the Water Resources Committee at its meeting on June 28, 1993. The Committee recommends that Council repeal the existing Article III of the sewer use standards and enact the revised edition in accordance with conditions stated in the attached report. Respectfully submitted, Bowles, Chairman Water Resources Committee WRH:KBK:afm Attachment cc: City Manager City Attorney Director of Finance Director of Utilities Manager, STP & Operations DATE: June 28, 1993 TO: Chairman and Membe~ater Eesources Comittee thru Mr. Herbert~l~k~-4~.-, ; o FROM: Steven L. Walke~thru K. B. Kiser SUBJECT: Amendments to Article III. Sewer Use Standards to comply with Industrial Pretreatment Consent Order I. BackKround: A. Industrial Wastewater discharges are regulated by the City's pretreatment program in accordance with Federal and State requirements. B. Pretreatment Pro~rams protect wastewater treatment facilities from harmful industrial discharges. C. Consent Order, dated August 10, 1992 was signed by the City Manager. Appendix "B" of order requires certain pretreatment items be completed. ("See attachment A"). D. Sewer Use Amendments are required to satisfy the Consent Order. II. Current Situation: A. Requirements as stated in Appendix "B" of the Consent Order are fulfilled except for Sewer Use Amendments. B. Article III of the Sewer Standards has been revised as requested by the State and EPA. The revisions are high- lighted as indicated ("See attachment B"). C. City Attorney's office has reviewed the revisions and find them to be proper. III. Issues in order of importance: A. Effect B. Need B. Timing C. Benefit D. FundinE Page 2 IV. Alternatives: A. Council repeal the existing Article III of the sewer use standards and enact the revised edition. 1. Effect of changes are as follows: a. Compliance with EPA pretreatment program requirements. b. Enforcement discretion for only discharges of concern. c. Technical based discharge limits. d. Definitions added to include pretreatment issues. e. Permit requirements for industry's that are regulated. 2. Need to comply with consent order will be met. 3. TiminK is important to prevent further enforcement action. 4. Benefit will be derived from legal authority to implement the industrial pretreatment program. 5. Fundin~ is not necessary. B. Council not repeal the existing Article III of the sewer use standards and not enact the revised edition. 1. Effect of changes is a moot issue. 2. Need to comply with the consent order will not be met. 3. TiminK is a moot issue. 4. Benefit of legal authority to implement the industrial pretreatment program will not be met. 5. PundinK is not necessary. IV. Recom~nendation is that Council approve Alternative "A", repealing Article III of the Sewer Use Ordinance and enacting the revised edition. CC: City Attorney Director, Utilities and Operations Manager, STP Attachment A City of Roanoke Article III. SEWER USE STANDARDS Section 26-43. Definitions. For the purpose of this article, the words and phrases set out in this section shall have the following meanings: Act means the Federal Water Pollution, also known as the Clean Water Act, 33 U.S.C. 1251, et seq., as amended. Aeerev~me-Aa~her~v-~er-purpeses-e~-~h~s-ar~e~e-em~y-she~-meem be-e~a~e~-~e-ee~e~-e~he~y~ BOD (biochemical oxygen demand) means the quantity of oxygen by weight, expressed in mg/1, utilized in the biochemical oxidation of organic matter under standard laboratory conditions for five (5) days at a temperature of twenty (20) degrees centigrade. Buildina Sewer means the extension from the building drain to the public sewer or other place of disposal (also called house lateral and house connection). By. ass means the intentional diversion of wastestreams from any portion of a user's treatment facility. Capital Costs means a sum sufficient recovered by user charges computed by using the capital recovery factor for the average life of all capital items including capitalized O & M charges (unless collected separately) on which expenditures have been made or will have to be made for wastewater treatment facilities, processes or transmission lines. Capital costs may be adjusted from time to time to reflect cost experience. Cateaorical Standards means national categorical pretreatment standards or pretreatment standard. Class I user means any person discharging normal domestic wastewater into a sanitary sewer and any industrial user discharging Group B wastewater into the sanitary sewer. Class II user means any person discharging Group A wastewater into the sanitary sewer. COD (chemical oxygen demand) means the measure, expressed in mg/1, of the oxygen consuming capacity of inorganic and organic matter present in water or wastewater, expressing the amount of oxygen consumed from a chemical oxidant in a specific test, but not differentiating between stable and unstable organic matter and thus not necessarily correlating with biochemical oxygen demand. COD-BOD ratio means the ratio of the value of COD to BeD as these values are defined above. COD (soluble) means the COD of the filtrate from wastewater that is filtered through a gooch crucible as required by the suspended solids test in "Standard Methods." Control Authority for purposes of this article only shall mean the City manager or his duly authorized representative. Control manhole means a manhole giving access to a building sewer at some point before the building sewer discharge mixes with other discharges in the public sewer. Control point means a manhole giving access to a course of discharge before the discharge mixes with other discharges in the public sewer. Discharge means any introduction of substances into the sanitary sewer. Garbage means animal and vegetable wastes and residue from the preparation, cooking and dispensing of food, and from the handling, processing, storage and sale of food products and produce. Group A wastewater means wastewater discharged into the sanitary sewers in which any one of the parameters below are more than the given loading: Parameter Total suspended solids (TSS) .... Biochemical oxygen demand (BED). Total phosphorus (TP) ........... Total Kjeldahl nitrogen (TKN)... Average Monthly 62.5 lbs/day 62.5 lbs/day 3.75 lbs/day 4.50 lbs/day Daily Composite 75 lbs/day 75 lbs/day 4.5 lbs/day 5.4 lbs/day Group B wastewater means the discharge of permitted industrial wastewater not otherwise qualifying as Group A wastewater. Hazardous Waste means a waste, er combination of wastes; which because of its quantity, concentration, or physical, chemical, or infectious characteristics may: Cause, or significantly contribute to, an increase in mortality or an increase in serious, irreversible, or incapacitating reversible illness; or Pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of or otherwise managed; and 3. Normally not be discharged into a sanitary sewer; subject to regulated disposal. Incompatible waste means a waste which is not susceptible to adequate treatment by the wastewater treatment plant. Industrial user means any user that discharges non-domestic pollutants into the sanitary sewer or plant, regulated by Sections 307 (b), (o) and (d) of the Act, or any user of publicly owned treatment works identified in the Standard Industrial Classification Manual, 1987, office of Management and Budget, as amended and supplemented, under divisions A, B, D, E and I, including goverumental facilities that discharge wastewater to the sanitary sewer or plant. Industrial waste means waste resulting from any process of industry, manufacturing, trade or business from the development of any natural resource, or any mixture of the waste with water or normal wastewater, or distinct from normal wastewater. Infiltration means water entering a sewer system, including not limited to, defective pipes, pipe joints, connections or manhole walls. Infiltration does not include, and is distinguished from inflow. Inflow means water discharged into a sewer system, including service connections, from such sources as, but not limited to, roof leaders, cellar, yard and area drains, foundation drains, cooling water discharges, drains from springs and swampy areas, manhole covers, cross connections from storm sewers, catch basins, storm waters, surface runoff, street wash waters, or drainage. It does not include, and is distinguished from, infiltration. Interference means a discharge which, alone or in conjunction with a discharge or discharges from other sources, (1) inhibits or disrupts the plant, its treatment processes or operations, or its sludge processes, use or disposal or (2) causes a violation of the plant's VPDES permit. Milligrams Der liter Cm~/1)Interferenc~ means the same as parts per million and is a weight to volume ratio; the milligram-per- liter value multiplied by the factor 8.34 shall be equivalent to pounds per million gallons of water. National cateaorical Dretreatment standard or pretreatment standard means any regulation containing pollutant discharge limits promulgated by the EPA in accordance with Sections 307(b) and (c) of the Act (33 U.S.C. 1317) and 40 C.F.R. Subchapter N (Parts 401-471) as amended, which applies to a specific category of industrial users. Natural outlet means any outlet into a watercourse, ditch, lake or other body of surface water or groundwater. New Source means: {1) any building, structure, facility, or installation from which there is (or may be) a discharge of pollutants, the construction of which commenced after the publication of proposed pretraatment standards under Section 307(c) of the Act which will be applicable to such source if such standards ara thereafter promulgated in accordance with that section, provided that: (a) The building, structure, facility, or installation is constructed at a site at which no other source is located; or (b) The building, structure, facility, or installation totally replaces the process or production equipment that causes the discharge of pollutants at an existing source; or (c) The production or wastewater generating processes of the building, structure, facility, or installation are substantially independent of an existing source at the same site. In determining whether these are substantially independent, factors such as the extent to which the new facility is integrated with the existing plant, and the extent to which the new facility is engaged in the same general type of activity as the existing source, should be considered. (2) (3) Construction on a site at which an existing source is located results in a modification rather than a new source if the construction does not create a new building, structure, facility, or installation meeting the criteria of Section (X)(h) or (c) above but otherwise alters, replaces or adds to existing process or production equipment. Construction of a new source as defined under this paragraph has commenced if the cwner or operator has: (a) Begun, or caused to begin, as part of a continuous onsite construction program (i) any placement, assembly, or installation of facilities or equipment; or significant site preparation work including clearing, excavation, or removal of existing buildings, structures, or facilities which is necessary for the placement, assembly, or inatallation of new source facilities or equipment; or Entered into a binding contractual obligation for the purchase of facilities or equipment which are intended to be used in its operation within a reasonable time. Options to purchase or contracts which can be terminated or modified without substantial loss, and contracts for feasibility, engineering, end design studies do not constitute · contractual obligation under this paragraph. Normal wastewater means wastewater discharged into the sanitary sewers in which the average concentration of total suspended solids and BOD is not more than 250 mg/1, total phosphorus is not more than 15 mg/1, total Kjeldahl nitrogen is not more than 18 mg/1 and total flow is not more than Z$,000 gpd Overload means the imposition of organic or hydraulic loading on a treatment facility in excess of its engineered design capacity. Pass throuqh means a discharge which exits the plant into water of the United States in quantities which may cause a violation of the plant's VPDES permit. Person includes individual, corporation, organization, government or governmental subdivision or agency, business trust, estate, trust, partnership association and any other legal entity. DH means the logarithm (base 10) of the reciprocal of the hydrogen ion concentration expressed in grams per liter. Plant means the city of Roanoke Regional Sewage Treatment Plant. Phosphorus ftotal) means the sum of the various types of phosphate expressed as elemental phosphorus found in wastewater. The various forms include ortho phosphate, condensed phosphates (pyro-, meta-, and poly-phosphates), and organically bound phosphates. The concentration of total phosphate is determined by the "Standard Methods" test procedure. Pollutant means dredged spoil, solid waste, incinerator residue, filter backwash, sewage, garbage, sewage sludge, munitions, medical wastes, chemical wastes, biological materials, radioactive materials, heat, wrecked or discarded equipment, rock, sand, cellar dirt, municipal, agricultural and industrial wastes, and certain characteristics of wastewater ( e.g., pH, temperature, T.S.S., turbidity, color, B.O.D., C.O.D., toxicity, or odor). P.O.T.W. means a publicly owned treatment works; · "treatment works" as defined by Section 212 of the Act (33 U.B.C. Sect. 1292) which is owned by the City. This definition includes any devices or systems used in the collection, storage, treatment, recycling, and reclamation of sewage or industrial wastes of a liguid nature and any conveyances which convey wastewater to a treatment plant. Public sewer means pipe or conduit carrying wastewater or unpolluted drainage in which owners of abutting properties shall have the use, subject to control by the City. Sanitary sewer means a public sewer that conveys domestic wastewater or industrial wastes or a combination of both, which storm water, surface water, groundwater and other unpolluted wastes are not intentionally passed. into Severe nronerty damage means substantial physical damage to property, damage to the treatment facillties which causes them to become inoperable, or substantial and permanent loss of natural resources which can reasonably be expected to occur in the absence of a bypass. Severe property damage does not mean economic loss caused by delays in production. Si=nifloant Industrial User means: (1) A user subject to categorical pretreatment standards; or (Z) A user that: (a) Discharges an average of twenty-five thousand (25,000.) gpd or more of process wastewater to the POTW (excluding sanitary, nonoontact cooling, and boiler blowdown wastsweter); (b) Contributes a process wastestream which makes up five ($) percent or more of the average dry weather hydraulic or organic capacity of the POTW; or (c) Is designated as such by the control authority on the basis that it has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement. (:3) Upon a finding that a user meeting the criteria in Subsection (2) has no reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or recluirement, the control authority may at any time, on its own initiative or in response to a petition received from a user, and in accordance with procedures in 40 CFR 403.8(f)(6), determine that such user should not be considered a significant industrial user. Sianificant Non-Comoliance (SNC) means an industrial user is in significant noncompliance if its violation meets one or more of the following criteria: (X) Chronic violatlons of wastewater discharge limits, defined here as those in which sixty-six peroent or more of all of the measurements taken during a six- month period exceed ( by any magnitude) the daily maximum limit or the average limit for the same pollutant paremeter~ Technical Review Criteria (TRC) violations, defined here as those in which thirty-three percent or more of all of the measurements for each pollutant parameter taken during a six-month period equal or exceed the product of the daily maximum limit or the average limit multiplied by the applicable TRC (TRC=I.4 for BCD, T88, fats, oil, and grease, and 1.2 for all other pollutants except pH. (c) Any other violation of a pretreatment effluent limit (daily maximum or longer-term average} that the control authority determines has caused, alone or in combination with other discharges, interference or pass through (including endangering the health of POTW personnel or the general public)~ (D) Any discharge of a pollutant that has caused imminent endangerment to human health, welfare or to the environment or has resulted in the POTN's exercise of its emergency authority under 40 CFR 403.8 paragraph (f)(l)(vi}(B) of this section to halt or prevent such a discharge~ (E) Failure to meet, within 90 days after the schedule date, a compliance schedule milestone contained in a local control mechanism or enforcement order for starting construction, completlng construction, or attaining final compliance~ (~,) Failure to provide, within 30 days after the due date, required reports such as baseline monitoring reports,90-day compliance reports, periodic self- monitoring reports, and reports on compliance with compliance schedules~ (G) Failure to accurately report non-compllance; · ~ny other vioXation or group of violations which the control authority determines will adversely affect the operation or implementation of the local pretreatment program. Slug means any discharge of water, wastewater or industrial waste which, in concentration of any given constituent or in quantity of flow, exceeds for any period longer than fifteen (15) minutes, more than five (5) times the average twenty-four (24) hour concentration or flows during normal operation. Standard industrial classification (SIC) means classification pursuant to the Standard Classification Manual issued by the Executive Office of Management and Budget, 1987, as amended. Standard Methods means the examination and analytical procedures set forth in the latest edition, at the time of analysis, of "Standard Methods for the Examination of Water and Wastewater" as prepared, approved and published jointly by the American Public Health Association, the American Water Works Association and The-We~e~-Pe~e~-ee~e~-~e~e~at~e~ Water Environment Federation. Storm sewer means a public sewer which carries storm and surface waters and drainage and into which domestic wastewater or industrial wastes are not intentionally passed. Storm water means rainfall or any other forms of precipitation. Suspended solids means solids measured in mg/1 that either float on the surface of, or are in suspension in, water, wastewater or other liquids, and which are largely removable by a laboratory filtration device. To discharge includes to deposit, conduct, drain, emit, throw, run, allow to seep or otherwise release or dispose of, or to allow, permit or suffer any of these acts or omissions. Total Kgeldahl nitroqen means the combined ammonia and organic nitrogen in a given wastewater, as measured by the "Standard Methods" test procedure. It does not include nitrite and nitrate nitrogen. Trap means a device designed to skim, settle or otherwise remove grease, oil, sand, flammable wastes or other harmful substances. Unpolluted wastewater means water containing: (1) No free or emulsified oil. (2) No acids or alkalis. (3) No phenols or other substances producing taste or odor receiving water. (4) No toxic or poisonous substances in suspension, colloidal state or solution. (5) No noxious or otherwise obnoxious or odorous gases. (6) Not more than ten (10) mg/1 each of suspended solids and BOD. (7) Color not exceeding fifty (50) units, as measured by the Platinum-Cobalt method of determination, as specified in "Standard Methods for the Examination of water and Wastewater" Upset means an exceptional incident in whioh there is unintentional and temporary noncompliance with categorical pretreatment standards because of factors beyond the reasonable control of the user. ~nupset does not include noncompliance to the extent caused by operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventive maintenance, or careless or improper operation. User charge means the charge made to those persons who discharge normal wastewater into the city's sewage system. This charge shall include a proportionate share of any capital improvements to the system (capital costs). User surcharge means the charge made, in excess of the user charge, for all wastewater over and above the loading defined as normal wastewater. Waste means rejected, unutilized or superfluous substances, liquid, gaseous or solid form, resulting from domestic, agricultural or industrial activities. in Wastewater means a combination of the water-carried waste from residences, business buildings, institutions and industrial establishments, together with any ground, surface and storm water that may be present. Wastewater facilities includes all facilities for collection, pumping, treating and disposing of wastewater and industrial wastes. Wastewater treatment plant means any city-owned facilities, devices and structures used for receiving, processing and treating wastewater , industrial, waste and sludges from the sanitary sewers. Wastewater service charge means the charge on all users of the public sewer whose wastes are treated at the plant and is the appropriate sum of the user charge and user surcharge. Watercourse means a natural or man-made channel in which a flow of water occurs, either continuously or intermittently. (Ord. No.23599, Sect. 1,5-2-77; Ord. No.25484, Sect. 1,2-9-81; Ord. No.27103, Sect. 1, 7-9-84; Ord. No.29632, Sect. 1, 7-10-89; Ord. No.29829, Sect. 1, 11-13-89) Section 26-44. General requirements. (a) Ail discharges into public sewers shall conform to requirements of this article; however, the federal categorical pretreatment standards as amanda4, 40 C.F.R. Chapter I, Subchapter N, Parts 401-471, or any standards imposed by the Department of Environmental Quality, Water Programs or its successor in authority, as amende~, are hereby incorporated by reference where applicable and where such standards are more stringent than those set forth in this article. (b) No significant industrial user or other user as determined by the control authority shall discharge industrial wastewaters into the sanitary sewer system without an appropriate industrial waste discharge permit as provided in this article. (c) Unless exception is granted by the app~e¥~n~ control authority e~ or by other provisions of this chapter, the public sewer system shall be used by all persons discharging wastewater, industrial waste, polluted liquids or unpolluted waters or liquids. (d) Unless authorized by the Department of Environmental Quality, water Programs or its successor in authority, no person shall deposit or discharge any waste included in subsection (c) of this section on public or private property in or adjacent to any natural outlet, watercourse, storm sewer or other area within the jurisdiction of the city. (e) The ep~ew~n~ control authority shall determine, prior to discharge, that wastes to be discharged will receive such treatment as is required by the laws, regulations, ordinances, rules and orders of federal, state and local authorities, or such discharge shall not be permitted. (f) Each industrial user discharging industrial wastewaters into the sanitary sewer system shall provide protection from slug or accidental discharge of prohibited materials or other substances regulated by this article. At least every two (2) years, the Control Authority shall evaluate whether each significant industrial user needs an a~oidental disoh&rge/slug control plan. The Control Authority may require any user to develop, submit for approve1, and implement such · plan. &lternetively, the Control Authority may develop such a plan for any user. An accidental discharge/slug control plan shall address, at a minimum, the following: (1) Description of discharge practices, including nonroutine batch discharges; (2) Description of stored chamloels; (3) Procedures for immediately notifying the Control Authority of any accidental or slug discharge; (4) Procedures to prevent adverse impact from any accidental or slug discharge. Such procedures include, but are not limited to, inspection and maintenance of storage areas, handling end transfer of materials, loading and unloading operations, control of plant site runoff, worker training, building of containment structures or equipment, measures for containing toxic organic pollutants, inoludlng solvents, and/or measures and equipment for emergency response. Facilities to prevent accidental discharge of prohibited materials shall be provided and maintained at the owner's or user's own cost and expense. Detailed plans showing facilities and operating procedures to provide this protection shall be submitted to the app~ev~§ control authority for review, and shall be approved by the ap~re¥~ control authority before construction of the facility. A}$-sHeh ..... eM~st~-~se~s-sh~-eem~e~e-s~eh-a-p~e~-by-~e-~7---~98~? No such user who commences operation after the effective date of this section shall be permitted to introduce pollutants into the system until accidental discharge procedures have been so approved. Review and approval of such plans and operating procedures shall not relieve the industrial user from the responsibility to modify the user's facility as necessary to meet the requirements of this article. In the case of an accidental discharge it is the responsibility of the user to immediately telephone and notify the e~re¥~m~ aontrol authority of the incident. The notification shall include location of any accidental discharge or any discharge that may amuse problems including a slug, type of waste,concentration and volume, and corrective actions. Within five (5) days following an accidental discharge, or any discharge that may cause problems including & slug, the user shall submit to the ~e¥im~ control authority a detailed written report describing the cause of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the sewer system or treatment plant, fish kills, or any other damage to person or property; nor shall such notification relieve the user of any fines, civil penalties, or other liability which may be imposed by this article or other applicable law. A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees whom to call in the event of a dangerous discharge. Employers shall insure that all employees who may cause or suffer such a dangerous discharge to occur are advised of the emergency notification procedure. (g) In the event of an emergency, as determined by the aDp~ev~ control authority, the a~ev~ control authority shall be authorized to immediately halt any actual or threatened discharge. (h) A person discharging in violation of the provisions of this article, within thirty (30) days of the date of such discharge, shall sample, analyze and submit the data to the app~ control authority ~ess-the-ee~e~-eu~he~y-e~ee~s ~e-~e~e~-s~eh-sam~. (Ord. No.23599, Sections 2,3, 10-5-77; Ord. No.2703, Sections 1, 2, 7-9-84; Ord. No.29632, Sections 1, 2, 7-10-89; Ord. No.29829, Sect. 1, 11-13-89) Section 26-45. Prohibited discharges generally. (a) No person shall discharge into public sewers any waste which, by itself or by interaction with other wastes, may: (1) Injure or interfere with wastewater treatment processes or facilities; (2) Constitute a hazard to humans or animals; or (3) Create a hazard in receiving waters of the wastewater treatment plant. (4) Generate heat in amounts which will inhibit biological activity in the plant resulting in interference, and in no case heat in such quantities that the temperature at the plant exceeds forty (40) degrees Celsius (one hundred four (104) degrees Fahrenheit) unless the control authority approves alternate temperature limits. (b) Discharges into public sewers shall not contain: (1) Antifreeze. (2) Fluoride other than that contained in the public water supply greater than 10.0 mg/1. (3) Benzene, toluene, ethylbenzene and xylene (BTEX) greater than 5.0 mg/1. (4) F~emmmb~e-e~-e~p~es~ve-~qu~7-se~d-er-~es_~m ..... hazardeus-ame~m~s~ Pollutants ~hich create a fire or explosive hazard in the P.O.T.W., includln~, but not limited to, wastestreams with a closed-cup fleshpoint of less than (X40) degrees Fahrenheit (60) degrees Centigrade using the test methods specified in 40 CFR 261.21. (5) Substances causing a chemical oxygen demand (COD) greater than 1,500 mg/1 in the wastewater. (6) Strong acid or concentrated plating solutions, whether neutralized or not. (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) Fats, wax, grease or oils, whether emulsified or not, in excess of 200 mg/1 or containing substances which may solidify or become viscous at temperatures between thirty two (32) degrees and one hundred fifty (150) degrees Fahrenheit (0° and 65© Centigrade). Obnoxious, toxic or poisonous solids, liquids, gases, vapors, or fumes in quantities sufficient to violate the provisions of subsection (a) of this section. Waste, wastewater or any other substance having a pH lower than 5.5 or higher than 9.5, or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. Substances which cause a COD to BeD ratio greater than 5 to 1. Waste, wastewater or any other substance containing phenols, hydrogen sulfide or other taste-and-odor producing substances that have not been minimized. Antimony and beryllium greater than 1.0 mg/1. Hazardous Wastes. Trucked or hauled pollutants, except at discharge points designated b~ the control authority. Trucked or hauled industrial wastewater. After treatment of the composite wastewater, effluent concentration limits may not exceed the requirements established by state, federal or other agencies with jurisdiction over discharges to receiving waters. (c) but are not limited to: Prohibited toxic materials include, (1) Herbicides. (2) Fungicides. (3) Pesticides. (Ord. No.23599, Sections 2, 3, 5-2-77; Ord. No.27103, Sect. 2, 7-9-84; Ord. No.29529, Sect. 1, 11-13-89; Ord. No.30393, Sect. 1, 2-4-91; Ord. No.30741, Sect. 1, 10-14-91) Section 26-46. (a) (b) Discharge of heavy metals and toxic materials. Discharges shall not contain concentrations of heavy metals greater than amounts specified in subsection (b) of this section. The maximum allowable concentrations of heavy metals stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: 0.25 mg/1. (2) Barium: 5.0 mg/1. (3) Boron: 1.0 mg/1. (4) Cadmium: 0.02 mg/1. (5) Chromium (total): 2.0 mg/1 (6) Chromium VI: 0.011 mg/1. (7) Copper: 1.0 mg/1. (8) Lead: e=~-m~ 0.3 mg/1. (9) Manganese: 1.0 mg/1. (10) Mercury: 0.005 mg/1. (11) Nickel: 2.0 mg/1. (12) Selenium: 0.02 mg/1. (13) Silver: 0.1 mg/1. (14) Zinc: 2.0 mg/1. (15) Cyanide: 1.0 mg/1. In addition, if it is determined that any one of these parameters exceeds the state effluent requirements for the wastewater treatment plant, an adjustment in the given parameter concentration limit will be required. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to insure compliance. (c) No other heavy metals or toxic materials shall be discharged into public sewers without a permit from the app~e¥~ oontrol authority specifying conditions of pretreatment, concentrations, volumes and other applicable provisions. (d) Prohibited heavy metals and toxic materials include, but are not limited to: (1) Herbicides. (2) Fungicides. (3) Pesticides. (Ord. No.23599, Sect. 4,5-2-77; Ord. No.29829, Sect. 1, 11-13-89) Section 26-47. Discharge of garbage. (a) No person may discharge garbage into public sewers, unless it is shredded to a degree that all particles can be carried freely under the flow conditions normally prevailing in public sewers. Particles greater than one-half inch in any dimension are prohibited. (b) The epp~ev~§ oontrol authority shall have the right to review and approve the installation and operation of any garbage grinder equipped with a motor of three-fourths horsepower (0.76 hp metric) or greater. (Ord. No.23599, Sect. 5, 5-2-77) Section 26-48. D charge of storm water and other unpolluted drainage. (a) No person shall discharge into public sanitary sewers: (1) Unpolluted storm water, surface water, groundwater, roof runoff or subsurface drainage. (2) Other unpolluted drainage. (b) The ap~ev~ oo~trol authority shall designate storm sewers and other water courses into which unpolluted drainage described in subsection (a) of this section may be discharged. (Ord. No.23599, Sect. 6, 5-2-77; Ord. No.30393, Sect. 1, 2-4-91) Section 26-49. Temperature of discharges. No person shall discharge liquid or vapor having a temperature higher than one hundred fifty (150) degrees Fahrenheit (sixty-five (65) degrees centigrade), or any substance which causes the temperature of the total wastewater treatment plant influent to increase at a rate of ten (10) degrees Fahrenheit or more per hour, or a combined total increase of plant influent temperature to one hundred four (104) degrees Fahrenheit. (Ord. No.23599, Sect. 7, 5-2- 77; Ord. No.27103, Sect. 1, 7-9-84) Section 26-60. Discharge of radioactive wastes. (a) No person shall discharge radioactive wastes or isotopes into public sewers, without the permission of the aDprev~ oontro! authority. (b) The apDr~w~ oontrol authority reserves the right to establish, in compliance with applicable state and federal regulations, regulations for discharge of radioactive waste into public sewers. (Ord. No.23599, Sect. 8, 5-2-77) Section 26-61. Discharge of substances capable of impairing, etc., facilities. (a) No person shall discharge into public sewers any substance capable of causing: (1) Obstruction to the flow in sewers; (2) Interference with the operation of treatment processes or facilities; or (3) Excessive loading of treatment facilities. (b) Discharges prohibited by subsection (a) of this section include, but are not limited to, materials which exert or cause concentrations of: (1) Inert suspended solids greater than 250 mg/1 including, but not limited to Fuller's earth, lime slurries and lime residues. (2) Dissolved solids greater than 500 mg/1 including, but not limited to sodium eh~e~e ohloride and sodium sulfate. (3) Excessive discoloration including, but not limited to dye wastes and vegetable tanning solutions. Color (due to dye): SO0. A.D.M.I. (4) Wastes having a COD to BOD ratio greater than 5 to 1. Industries having wastewater of this nature shall provide pretreatment as required by the eppr~v~ oontrol authority. (c) No person shall discharge into public sewers any substance that may: (1) Deposit grease or oil in the sewer lines in such a manner as to clog the sewers; (2) Overload skimming and grease handling equipment; (3) Pass to the receiving waters without being effectively treated by normal wastewater treatment processes due to the nonamenability of the substance to bacterial action; or (4) Deleteriously affect the treatment process due to excessive quantities. (d) No person shall discharge incompatible waste into public sewers which: (1) Is not amenable to treatment or reduction by the waste- water treatment processes and facilities employed; or (2) Is amenable to treatment only to such a degree that the treatment plant effluent cannot meet the requirements of other agencies having jurisdiction over discharges to the receiving waters. Subsection (b) (3) of this section illustrates the types of substances intended to be regulated by this subsection. (e) The ap~eve~ oontrol authority shall regulate the flow and concentration of slugs.-whe~-~hey-mey All industrial users shall notify the oontrol authority of all dlsoharges inoluding slug loadings whioh may: (1) Impair the treatment process; (2) Cause damage to collection facilities; (3) Incur treatment costs exceeding those for normal wastewater; or (4) Render the waste unfit for stream disposal or industrial use. Industrial operations which, on occasion, release slugs of waterborne wastes into the sewers, or which, on occasion, release any significant quantities of materials which adversely influence the effectiveness of treatment in the wastewater treatment Plant shall notify the. Plant in advance of their release, and shall control, at the discretion of the app~va~ ~ontrol authority, the rate of release of these wastes. Permission for such planned releases shall not be unreasonably withheld. Persons failing to comply with these requirements shall be subject to a fine of not more than one thousand dollars ($1,000.00) per incident, and shall also be liable for the payment of any damages caused, either directly or indirectly, by the unapproved discharge. (f) No person shall discharge into public sewers solid or viscous substances which violate subsection (a) of this section, if present in sufficient quantity or size, including but not limited to: (1) Ashes. (2) Cinders. (3) Sand. (4) Mud. (5) Straw. (6) Shavings. (7) Metal. (8) Glass. (9) Rags. (10) Feathers. (11) Tar. (12) Plastics (13) Wood. (14) Unground garbage. (15) Whole blood. (16) Paunch manure. (17) Hair and fleshings. (18) Entrails. (19) Paper products, either whole or ground by garbage grinders. (g) (h) (20) Slops. (21) Chemical residues. (22) Paint residues. (23) Bulk solids. No person shall discharge into the public sewers pollutants which cause interference or pass through. No person shall discharge into the public sewers pollutants with a high flow rate or concentration of e~¥e~e~a~ pollutants as to interfere with the Plant. (Ord. No.23599, Sect. 9, 5-2-77; Ord. No.29632, Sect. 2, 7-10-89) Section 26-52. Right to require pretreatment and control of, or to reject discharges. (a) If discharges or proposed discharges into public sewers may deleteriously affect wastewater facilities, processes, equipment or receiving waters; create a hazard to life or health; or create a public nuisance; the apD~ev~ oontrol authority shall require: (1) Pretreatment to an acceptable condition before discharge into the public sewers; (2) Control over the quantities and rates of discharge; and (3) Payment to cover the cost of handling and treating the wastes, in addition to capital costs. (b) The epp~v~m~ control authority shall have the right to determine whether a discharge or proposed discharge is included under subsection (a) of this section. (c) The mp~ew~m~ oontr01 authority shall reject wastes when he determines that a discharge is included under subsection (a) of this section and the discharger does not meet the requirements of subsection (a) of this section. (d) No person shall utilize dilution as a means of treatment. (Ord. No.23599, Sect. 11, 5-2-77; Ord. No.29632, sect. 2, 7- 10-89) Section 26-53. Design, installation and maintenance of pretreatment and control facilities. (a) (b) If pretreatment or control is required, the approving control authority may, at his sole discretion, require, review and approve the design and installation of equipment and processes and require the installation of monitoring equipment for inspection and enforcement purposes. The design and installation of such equipment and processes shall conform to all applicable statutes, codes, ordinances, and other laws, including federal categorical pretreatment standards. Any person responsible for discharges requiring pretreatment, flow-equalizing or other facilities shall provide and maintain the facilities in effective operating condition at his own expense. (Ord. No. 23599, Sect. 12, 5- 2-77; Ord. No.27103, Sect. 1, 7-9-84) Section 26-54. Requirements for traps. (a) Discharges requiring a trap include: (1) Grease or waste containing grease in excessive amounts; (2) Oil; (3) Sand; (4) Flammable wastes; and (5) Other harmful substances. (b) Any person responsible for discharges requiring a trap shall, at his own expense and as required by the epprev~g control authority: (1) Provide equipment and facilities of a type and capacity approved by the approving authority; (2) Locate the trap in a manner that provides ready and easy accessibility for cleaning and inspection; and (3) Maintain the trap in effective operating condition. (etd. No.23599, Sect. 13, 5-2-77) Section 26-55. Measurement, sampling, etc., and report of discharges. (a} The owner of each facility discharging other than normal wastewater or discharging Group A wastewater shall submit monthly, or at other frequency as may be required by the ep~rev~ng control authority, to the city, on forms supplied by the city, a certified statement of the quantities of its wastes discharged into the sewers and sewage works of the (b) (c) (d) (e) city or into any sewer connected therewith. Copies of pertinent water bills may be required to be submitted with the above statement. Such documents shall be filed with the city not later than the tenth day of the following month. A separate statement shall be filed for each industrial Plant. The total quantities of wastes to be measured and certified by the person so discharging shall be established by the app~v~ oomtrol authority and shall, as a minimum, include: (1) Liquid in gallons. (2) Five-day BOD in pounds. (3) Suspended solids in pounds, on a dry solids basis. (4) Total phosphorus in pounds. (5) Total Kjeldahl nitrogen in pounds. (6) COD in pounds. Unless otherwise provided, each measurement, test, sampling, or analysis required to be made hereunder shall be made in accordance with 40 C.F.R. Part 136, as amended. In order to provide for accurate sampling and measurement of industrial wastes, each person discharging Group A wastewater, or ot~er regulated was~swa~er if deemed necessary by the Control Authority shall provide and maintain, on each of its industrial waste outlet sewers, a large manhole or sampling chamber to be located outside or near its Plant boundary line, where feasible. If inside the Plant fence, there shall be a gate near the sampling chamber with a key furnished to the city. There shall be ample room provided in each sampling chamber to enable convenient inspection and sampling by the city. Each sampling chamber shall contain a Parshall flume, accurate weir or similar device, with a recording and totalizing register for measurement of the liquid quantity; or the metered water supply to the industrial Plant may be used as the liquid quantity, where it is substantiated that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment can be made in the metered supply to determine the liquid quantity. Samples shall be taken every hour, properly refrigerated and composited in proportion to the flow for a representative twenty-four hour sample. For oil and grease, pH, phenols, cyanide, volatile toxic organics and other appropriate pollutants, proper grab sampling shall be performed. Such sampling shall be repeated on as many days as necessary to (f) (g) (h) (i) insure representative quantities for the entire reporting period. Industrial plants with wide fluctuations in quantities of wastes shall provide an automatic sampler paced automatically by the flow-measuring device. Minimum requirements for representative quantities under this section shall include re-evaluation during each twelve (12) month period. The frequency of sampling, sampling chamber, metering device, sampling methods and analyses of samples shall be subject, at any time to inspection and verification by the city. Sampling and measuring facilities shall be such as to provide access for authorized personnel of the city for making such inspection and verification. Plans for sampling chambers, with their location shown on a site plan, shall be submitted to the city. Ail owners of facilities governed by this section shall also comply with any applicable monitoring requirements and regulations established by the app~ev~ oentrol authority which are hereby incorporated by reference. Ail owners of facilities governed by this article shall comply with the applicable requirements of 40 C.F.R. 403.12, ms amendod, which is incorporated by reference herein, including, without limitation, the signatory, certification and record keeping requirements of 40 C.F.R. 403.12(c), (d), and (1). All records shall be retained for a minimum of three (3) years and this retention period shall be extended during litigation or upon request of the app~ev~ control authority. (Ord. No.23599, Sect. 14, 5-2-77; Ord. No.27103, Sect. 2, 7-9-84; Ord. No.29632, Sections 1, 2, 7-10-89) Section 26-56. Discharge permits for industrial waste. (a) It shall be unlawful for any significant industrial user or other user as determined by the ap~¥~ oo~trol authority to discharge industrial waste into the public sanitary sewer system unless an appropriate industrial discharge permit has been issued by the a~e¥~m~ control authority. In order to obtain an industrial discharge permit, such person shall: (1) Submit a complete application at least ninety (90) days prior to the date proposed for initial discharge on forms supplied by the a~p~e¥~ ~o~Nol authority. The a~e~ oo~trol authority will act upon the application within sixty (60) days. (2) Comply with all requirements for the discharge permit including, but not limited to, provisions for payment of charges, installation and operation of pretreatment facilities and sampling and analysis to determine quantity and strength. (3) Provide a sampling point subject to the provisions of this article and approval of the ap~e¥~ control authority. (4) Comply with the requirements of federal categorical standards, where applicable, including the development of any required compliance schedules or the applicable provisions of this article. (Ord. No.29829, Sect. 1, 11-13-89) (b) An industrial user applying for a new discharge shall meet all conditions of subsection (a) of this section and shall secure a permit prior to discharging any waste. (c) Prior advance notification by the discharger to the control authority of any substantial change in volume or character of the discharge shall he resulted. Upon such notlfiontion, the a~D~e¥~ control authority shall have the .... ~h~-~e-~eee~-~---~egeet-~my-~me~e~ses-~m-~aw-e~ .... .... po~uee,~s-unae~-eM~se&,~-eF---new-peFm~es legal authority to deny or condition any new or increased discharge or any changes in the nature of the discharge if the discharge does not meet pretreatment standards, requirements er if the discharge would cause the Plant to violate its Virginia Pollutant Discharge Elimination System (VPDEH) permit. (d) A person not applying for a discharge permit within the allotted time and continuing to discharge an unpermitted discharge shall be deemed to be in violation of this article. (e) A permit issued under this section shall be valid for up to five (5) years from its date of issuance, after which time the industrial user shall be required to obtain a new discharge permit. (Ord. No.23599, Sect. 15, 5-2-77; Ord. No.27103, Sections 1, 2, 7-9-84; Ord. No. 29632, Section 1, 7-10-89; Ord. No.29829, Sect. 1, 11-13-89) (f) An industrial user governed by this section may allow any bypass to occur which does not cause pretreatment standards or requirements to be violated, but only if it also is for essential maintenance to assure efficient operation. These bypasses ere not subject to the provision of paragraphs (g) and (h). (g) If an industrial user knows in advance of the need for a bypass, it shall submit prior notice to the control authority, at least ten (10} days before the date of the bypass, if possible. An industrial user shall submit oral notice to the control authority of an unanticipated bypass that exceeds applicable pretreatment standards within twenty- four (24) hours from the time it becomes aware of the bypass. The-eeNTReB-AUTHeR~T~-mey-weve-the-wr~%ten ............. ~eper%-en-a-eese-hy-ease-bes*s-~-the-era~-hes-been ............. ~ece*ved-w*th*n-twenty-~eH~-~4~-heu~sv Bypass is prohibited, and the control authority may take an enforcement action against an industrial user for a bypass, unless: (1) Bypass wes unavoidable to prevent loss of life, personal injury, or severs property damage; There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities, retention of untreated wastes, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventive maintenance; and (3) The industrlal user submitted notloes as required under paragraph (o) of this section. (i) The control authority may approve an anticipated bypass, after considering its adverse effects, if the control authority determines that it will meet the three conditions llsted in paragraph (h) of this section. (j) An upset shall constitute an affirmative defense to an action brought for nonoompllanoe with categorical pretreatment standards if the following requirements are met: (l) An industrial user who wishes to establish the affirmative defense of upset shall demonstrate, through properly signed, contemporaneous operating logs, or other relevant evidence that: (a) An upset occurred and the industrial user can identify the cause(s) the upset; (b) The facility was et the time being operated in a prudent and workmen-Ilks manner and in compllanoe with applicable operation and maintenance procedures; and (c) The industrial user has submitted the following information to the control authority within twenty-four (24) hours of becoming aware of the (k) upset [if this information is provided orally, · written submission must be provided within five (5) days]: (i) (ii) {iii} & description of the indirect discharge and cause of noncompliance; The period of noncompliance, including exact dates and times or, if not corrected, the anticipated time the noncompliance is expected to continue; and Steps being taken and/or planned to reduce, eliminate, and prevent recurrence of the noncompliance. Xn any enforcement proceeding, the industrial user seeking to establish the occurrence of an upset shall have the burden of proof. (3) Industrial users will have the opportunity for a judicial determination on any claim of upset only in an enforcement action brought for noncompliance with categorical pretreatment standards. (4) Industrial users shall control production of all discharges to the extent necessary to maintain compliance with categorical pretreatment standards upon reduction, loss, or failure of its treatment facility until the facility is restored or an alternative method of treatment is provided. The requirement applies in the situation where, among other things, the primary source of power of the treatment facility is reduced, lost, or fails. All owners of facilities governed by industrial wastewater permits issued pursuant to this section shall also comply with any appllcable reporting requirements, including but not limited to: (I) Baseline Honitorinu Renorts (a) Within either one hundred eighty (180) days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing categorical users currently discharging to or scheduled to discharge to the POTN shall submit to the control authority a report which contains the information listed in paragraph (b), below. ~t least ninety (90) days prior to commencement of their discharge, new sources, and sources that become categorical users subsequent to the promulgation of an applicable categorical standard, shall submit to the control authority a report which contains the information llsted in paragraph (b), below. A new source shall report the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged. Industrial users described above shall submit the information set forth below. (x) Identifvina Informat$on. The name and address of the facility, includlng the name of the operator and owner. (2) Environmental Permits. A list of any enviro-mental control permits held by or for the facility. (3) Description of Operations. & brief description of the nature, average rate of production, and standard industrial classifications of the operation(s) carried out by such industrlal user. This description should include a schematic process diagram which indicates points of discharge to the POTW from regulated processes. (4) Flow Measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTN from regulated process streams and other streams, as necessary, to allow use of the combined wastestream formula set out in 40 CFR 403.6(e). (5) Measurement of Pollutants. Ca) The categorical pretreatment standards applicable to each regulated process. (b) The results of sampling and analysis identifying the nature and concentration, and/or mass, where required by the standard or by the control authority, of requlated pollutants in the discharge from each regulated process. Instantaneous, daily maximum, and long-term average concentrations, or mass,where required, shall be reported. The sample shall be representative of daily operations and shall be analyzed in accordance with procedures set forth in section 26-55(b) of this ordinance. sampling must be performed in accordance with procedures set forth in Section 26-55 of this ordinance. (6) Certification. A statement, reviewed by the user's authorized representative and certified by a qualified (II) professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether addltlonal operation and maintenance (CAM) and/or addltional pretreatmont is required to meet the pretreatment standards and requirements. (7) Comnliance Schedule. If additional pretreatment and/or O&M will be required to meet the pretreatment standards, the shortest schedule by which the industrial user will provide such addltional pretreatment and/or O&M. The completion date in this schedule shall not he later than the compliance date established for the applicable pretreetment standard. (8) Slonature and Certification. All baseline monitoring reports must be signed and certified in accordance with section 26-55 (i). Comnliance Schedule Proqress Reports The following conditions shall apply to tho compliance schedule required by Section 16-56{k)(I){?) of this ordinance= The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the industrial user to meet the applicable pretreatment standards ( such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation); B. No increment referred to above shall exceed nine (9) months. Ce The industrial user shall submit a progress report to the control authority no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimun, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the industrial user to return to the establlshed schedule; and D. In no event shall more than nine (9) months elapse between such progress reports to the control authority. (III) Reports on Compliance with Cateqorical Pretreatment Standard Deadline Within ninety (90) days following the date for final compliance with applloable categorlcal pretreatment standards, or in the case of a new source following commencement of the introduction of wastswater onto POTW, any industrial user subject to such standards and requiremsnts shall submit to the control Beotlon-26-56(k)(I)(b)(4-6). For industrial users subject to equivalsnt mass or concsntratlon limits established in accordance with the procedures in 40 CFR 403.$(c), this report shall contain a reasonable measure of the industrial user's long-term production rats. For all other industrial users subject to categorical protreatment standards expressed in terms of allowable pollutant discharge per unit of produotlon ( or other measure of operation), this report shall include the industrial user's actual production during the appropriate sampling period. All compliance reports must be signed and osrtlflsd in accordance section 26-55 (IV) Periodic Comnlianoe Reports A All significant industrial users shall, at a frequency determined by the control authority but in no case less than twice per year, submit a report indicating the nature and concentration of pollutants in the discharge which ars limited by prstreatmsnt standards and the measured or estimated average and maximum daily flows for the reporting period. All periodic reports must be signed and certified in accordance with section 26-55 (i). The control authority may sample and analyze user discharges in lieu of requiring the industrial users to conduct sampling and analysis. B All wastswater samples must be representative of the industrial user's discharge, wastewater monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all times. The failure of an industrial user to keep its monitoring facillty in good working order shall not be grounds for the industrial user to claim that sample results are unrepresentative of its discharge. C If an industrial user subject to the reporting requirement in this section monitors any pollutant in accordance with approved procedures more frequently than required by the control authority, the results of this monitoring shall be included in the report. (1) A wastewater discharge permit shall include such conditions as ere deemed reasonably necessary by the control authority to prevent pass through or interference, protect the quality of the water body receiving the treatment plant's effluent, protect worker health and safety, facilitate sludge management and disposal, and protect against damage to the POTN. (i) Wastewater discharge permits must contain: (a) & statement that indicates wastewater discharge permit duration, which in no event shall exceed five ($) years; (b) A statement that the wastewater discharge permit is nontransferable without prior notification to the control authority, and provisions for furnishing the new owner or operator with a copy of the existing wastewater discharge permit; (c} Effluent limits based on applicable pretraatment standards; (d) Self monitoring, sampling, reporting, notification, and record-keeping requirements. These requirements shall include an identification of pollutants to be monitored, sampling location, sampling frequency, and sample type based on Federal, State, or local law. (e) A statement of applicable civil and criminal penalties for violation of pretreatment standards and requirements, and any applicable compliance schedule. Such schedule may not extend the time for compliance beyond that required by applicable Federal, State, or local law. (2) Wastewater discharge permits may contain, but need not be limited to, the following conditions: (a) Limits on the average and/or maximum rate of discharge, time of discharge, and/or requirements for flow regulation and equalization; (b) Requirements for the installation of pretreatment technology, pollution control, or construction of appropriate containment devices, designed to reduce, eliminate, or prevent the introduction of pollutants into the treatment works; (c) Requirements for the development and implementation of spill control plans or other special conditions including management praotlces necessary to adequately prevent accidental, unanticipated, or nonroutine discharges; (d) Development and implementation of waste minimization plans to reduce the amount of pollutants discharged to the POTW; (e) (f) (g) (h) The unit charge or schedule of industrial user charges and fees for the management of the wastewatar discharged to the POTW; Re~ulremants for installation and maintenance of inspection and sampling facilities and equipment; X statement that compliance with the wastewater discharge permit does not relieve the perm/tree of responsibility for compliance with all applicable Federal and Stats pretreatment standards, including those which become effective during the term of the wastewater discharge permit; end Other conditions as deemed appropriate by the control authority to ensure compliance with this ordinance, and state and Federal laws, rules, and regulations. Section 26-57. Waiver or mod/f/cat/on of requirements of art/cie. The appre¥~m~ control authority shall have the right to waive or modify, on an interim basis to be noted in any permit issued under this article, the requirements of this article as they pertain to strength of contaminants. No such waiver or modification shall be granted contrary to any city, state or federal regulation and no waiver or modification shall be granted, if it would result in the city violating its discharge permit, as it is now issued or as such permit may be amended. (Ord. No.23599, Sect. 15, 5-2-77) Section 26-58. Charges generally. Persons making discharges of industrial waste shall pay a charge to cover the cost of collection and treatment in addition to capital costs. When a permit application for industrial waste is approved, the city or its authorized representative shall issue a permit stating: (1) The terms of acceptance by the city; and (2) The basis of payment. (Ord. No.23599, Sect. 16,5-2-77) Section 26-59. User charges and added costs. (a) If the volume or character of the waste to be treated by the city meets the requirements of other provisions of this article and does not cause overloading of the sewage collection, treatment or disposal facilities of the city, the spprew~ control authority shall require that the (b) (c) discharger pay a charge to be determined from the schedule of charges which shall include capital costs. If proposed discharge of waste is responsible for exceeding the existing capacity of the wastewater treatment facilities and the wastewater treatment Plant must be upgraded, expanded or enlarged in order to treat the wastewater, the epp~ev~n~ oontrol authority shall require that the discharger pay in full all added costs which shall include capital costs the city may incur due to acceptance of the wastewater. The schedule of charges pursuant to subsection (a) of this section shall include, but not be limited to: Capital costs, including debt retirement and interest on debt, of the city's cost on all capital outlays for collecting and treating the waste, including new capital outlay and the proportionate part of the value of the existing system used in handling and treating waste. (2) Operation and maintenance costs (capitalized), including but not limited to, salaries and wages, power costs, costs of chemicals and supplies, proper allowances for maintenance, depreciation, overhead and office expense. (Ord. No.23599, Sect. 17, 5-2-77; Ord. No.25454, Sect. 1, 2-9-81) Section 26-60. Schedule of charges. (a) Persons discharging wastewater shall pay a charge to cover the capital cost and the cost of collection and treatment of all wastewater discharged. (1) Ail Class I users discharging normal wastewater or Group B wastewater shall pay a user charge computed upon cost per volume of wastewater discharged. (2) Ail Class II users discharging Group A wastewater shall have their user charge computed upon a cost per unit volume basis for the base amount plus the unit cost of treatment for all over the base amount for volume, biochemical oxygen demand (BOD), suspended solids (SS), phosphorus (P) and total Kjeldahl nitrogen (N). In computing the contaminant loading, the parameter concentrations for normal wastewater will be considered as standard strength in determining the base amount in the effluent discharge flow. Initially, the responsibility for determining the contaminant loading for each category of establishment will be that of the a~p~ev~ control authority. However, each establishment must verify its own contaminant loading monthly by inititating a sampling and analytical program at its own expense and with the approval of the ep~e¥~ control authority. (b) The unit costs to be used to compute the charge for Class I and II users shall be established by the a~ev~m~ oontrol authority. The unit costs for all users and the allowances for normal wastewater for users may be revised as necessary to correspond to current costs and experience. Revisions may be made, no more often than once per year, upon approval of the agp~ew~m~ oontrol authority. The user charge for users shall be computed as follows: Class I Users: Cu = Vu x Vd Class II Users: Cs = Vu x Vd + Vs Vc + Bs Bc +Sc Sc + Ps Pc + Ns Nc And: Cu = Charge for Class I users Cs = Charge for Class II users Vu = Unit cost of treatment chargeable to normal wastewater ($/1,000 gal.) Vd = Volume of wastewater from normal wastewater (1,000 gals.) Vs = Volume of Class II wastewater (1,000 gals.) in excess of Class I wastewater Vc = Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.) Bs = Class II wastewater BOD contribution in excess of Class I wastewater limit (lbs.) Bc = Cost of treating Class II BOD contribution (S/lb.) Ss = Class II wastewater SS contribution in excess of Class I wastewater limit (lbs.) Sc = Cost of treating Class II SS contribution (S/lb.) Ps = Class II wastewater phosphorus contribution in excess of Class I wastewater limit (lbs.) Pc = Cost of treating Class II phosphorus contribution (S/lb.) Ns = Class II wastewater unoxidized nitrogen contribution in excess of Class I wastewater limit (lbs.) Nc = Cost of treating Class II phosphorus contribution (S/lb.) (Ord. No. 23599, Sect. 18, 5-2-77; Ord. No.25484, Sect. 1, 2-9-81) Section 26-61. Adjustment of charges. (a) The city may adjust charges at least annually to reflect changes in the characteristics of wastewater based on the results of sampling and testing. (b) The city shall review at least annually the basis for determining charges and shall adjust the unit treatment cost in the formula to reflect increases or decreases in wastewater treatment costs based on the previous year's experience. (Ord. No.23599, Sect. 19, 5-2-77) Section 26-62. Billing and payment of charges. (a) The city may bill the discharger by the month or by the quarter and shall show waste charges as a separate item on the regular bill for water and sewer charges. The discharger shall pay in accordance with practices existing for payment of sewer charges. (b) In addition to sanctions provided for by this article, the city is entitled to exercise sanctions provided for by the other ordinances of the city for failure to pay the bill for water and sanitary sewer service when due. (Ord. No.23599, Sections 19, 25, 5-2-77) Section 26-63. Right of entry to enforce article. (a) The epp~ev~ ~ontrol authority and other duly authorized employees of the city bearing proper credentials and identification shall be authorized to enter any public or private property at any reasonable time for the purpose of enforcing this article for sampling purposes, inspect monitoring equipment and to inspect and copy all documents relevant to the enforcement of this article, including, without limitation, monitoring reports. (b) Appropriate information submitted to the app~ev~mg control authority pursuant to these regulations excluding any information utilized in determining effluent limits may be claimed as confidential by the submitter at the time of submission by stamping the words "confidential business information" on each page containing such information. If a claim is asserted, the information shall be treated in accordance with applicable law. (Ord. No.23599, Sect. 20, 5- 2-77; Ord. No.29632, Sect. 1, 7-10-89) Section 26-64. Authority to disconnect service. (a) The city reserves the right to terminate water and wastewater disposal services and disconnect a customer from the system and revoke any discharge permit issued under this article when: (1) Acids or chemicals damaging to sewer lines or treatment process are released into the sewer causing rapid deterioration of these structures or interfering with proper conveyance and treatment of wastewater; (2) A governmental agency informs the city that the effluent from the wastewater treatment Plant is no longer of a quality permitted for discharge into a watercourse, and it is found that the customer is delivering wastewater to the city's system that cannot be sufficiently treated or requires treatment that is not provided by the city as normal domestic treatment; or (3) The customer: a. Discharges industrial waste or wastewater that is in violation of the permit issued by the approving authority; b. Discharges wastewater at an uncontrolled, variable rate in sufficient quantity to cause an imbalance in the wastewater treatment system; c. Fails to pay monthly bills for water and sanitary sewer services when due; or d. Repeats a discharge of prohibited wastes into public sewers. (4) The permittee has engaged in fraudulent reporting to the app~eva~ control authority or failed to report adequately as required changes in discharge. (b) If service is disconnected pursuant to subsection (a)(2) of this section, the city shall: (1) (2) (3) Disconnect the customer; Supply the customer with the governmental agency's report and provide the customer with all pertinent information; and Continue disconnection until such time as the customer provides additional pretreatment or other facilities designed to remove the objectionable characteristics from his wastes. (Ord. No.23599, Sect. 21, 5-2-77; Ord. No.27103, Sections 1, 2, 7-9-84) Section 26-65. Notice of violations. The epp~ev~m~ oontrol authority shall serve persons discharging in violation of this article with written notice stating the nature of the violation and requiring immediate satisfactory compliance. The ep~v~m~ oontro1 authority shall have the authority to publish annually in the Roanoke Times and World News newspaper or a newspaper of general circulation in the Roanoke area a list of persons which were not in compliance with the terms of this article at least once during the twelve (12) previous months. (Ord. No.23599, Sections 22, 23, 5-2-77; Ord. No.27103, Sect. 1,7-9-84; Ord. No.29632, Sect. 1,7-10- 89) Section 26-66. Penalty for violations. (a) A person who violates the provisions of this article shall be guilty of a Class I misdemeanor and upon conviction is punishable by a fine of one thousand dollars ($1,000.00) per violation per day and confinement in jail for not more than twelve (12) months, either both or both. In the event of a violation, the e~ew~ control authority shall also have the right to terminate the sewer and water connection. (b) In addition to proceeding under authority of subsection (a) of this section, the city is entitled to pursue all other criminal and civil remedies to which it is entitled under authority of state statutes or other ordinances of the city against a person conducting a prohibited ~isoharge or violating a pretreatment standard or requirement, ~eh~b&te~-~&sehe~es, including, without limitation, &mgHmet&em injunctive relief. (c) Any person who knowingly makes any false statements, representations or certifications in any application, record, report, plan or other document files required to be maintained pursuant to this article, or wastewater permit, or show falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under (d) this ordinance shall, upon conviction, be punishable by a fine of one thousand dollars ($1,000.00) per violation, per day, or imprisonment for not more than one (1) year, or both. The a~e¥~ oontrol authority shall be authorized to implement such other program and enforcement mechanisms as are consistent with regulatory guidelines and are deemed appropriate. (Ord. No.23599, Sect. 24, 5-2-77; Ord. No.29632, Sect. 1, 11-13-89) Section 26-67. Payment of costs for work required by prohibited deposits, In any case where a sewer main or pipe connection is stopped or choked by any materials or rubbish being deposited therein contrary to the provisions of this article, by any tenant or property owner, upon due ascertainment by the city manager, he shall cause the main pipe connection to be opened, cleaned or repaired, and shall cause the cost of doing such work to be collected from the property owner. The payment of such cost shall not relieve any person from the prosecution for a violation of this article. (Code 1956, Tit. XVII, Ch. 7, Sect. 11) Section 26-68. Public access to data. Effluent data compiled as part of the approving authority's pretreatment program shall be available to the public. (Ord. No.29632, Sect. 2, 7-10-89) Attachment B city of Roanoke Consent Special Order me APPENDIX B Evaluate industrial users and POTW monitoring data from 1991 in terms of criteria for significant noncompliance as defined in 40 CFR Part 403.8 (f) (2) (vii). Publish the names of those industries determined to be in significant noncompliance, as accurately identified by State and Federal regulatory definitions, in the largest daily newspaper in the municipality and initiate appropriate enforcement action against such industrial users. Minimum level of enforcement for violators in significant noncompliance shall consist of an administrative order with a compliance schedule, including provisions for initiation of judicial proceedings with monetary penalties if the final compliance date is not achieved. The preceding shall be accomplished as soon as possible but no later than September 1, 1992. Correct the Enforcement Response Plan (the "ERP") to conform with 40 CFR Part 403.8 (f) (5) in accordance with the comments outlined in correspondence dated March 11, 1992 from Robert K. Johnson, State Water Control Board Environmental Engineer to Mr. Steven L. Walker, Manager, Roanoke Regional Sewage Treatment Plant. A corrected ERP shall be submitted for the State Water Control Board Executive Director's approval as soon as possible, but no later than September 1, 1992. In accordance with Section 7.7 (B) (1) of VR 680-14-01, submit local ordinance and local limits for formal approval by the State Water Control Board's Executive Director. This submittal shall be submitted as soon as possible, but no later than September 15, 1992. In accordance with Section 7.7 (B) (3) of VR 680-14-01, amend interjurisdictional agreements for Roanoke and Botetourt Counties, to require quarterly reporting. The agreements shall be amended as soon as possible, but no later than September 1, 1992. Review and correct local and categorical limits in permits and industrial user classification, by December 1, 1992. Implement approved local ordinance (including the Interjurisdictional Agreement), local limits and Enforcement Response'Plan within 30 days of approval by the Board's Executive Director or his designee. City of Roanoke Consent Special Order Appendix B Page 2 No later than fourteen (14) calendar days following the dates identified in the above paragraphs, Roanoke shall submit to the Board's office of Enforcement, at P. O. Box 11143, Richmond, VA 23230-1143, a written notice of compliance, or noncompliance, with the requirements of said paragraphs. In the case of noncompliance, the notice shall include the cause of noncompliance and any remedial actions taken to address such noncompliance.