HomeMy WebLinkAboutCouncil Actions 10-25-93WHITE
31743
REGULAR WEEKLY SESSION
ROANOKE CIIT COUNCIL
October 25, 1993
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Musser was
absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
A request of the Mayor that Council convene in Executive Session to
discuss a personnel matter, being the appointment of a member of City
Council to fill a portion of an unexpired term, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. Council concurred in the
request. (5-0)
Certification of Executive Session. (5-0)
Adopted Resolution No. 31743-102593 appointing John S. Edwards
as a member of the City Council of the City of Roanoke for a term
commencing November 1, 1993, and expiring June 30, 1994. (5-0)
Presentation of a Proclamation proclaiming October 23 - 31, 1993, as
Red Ribbon Week.
e
Presentation of a Proclamation proclaiming October 27, 1993, as
Unfunded Mandates Day in Roanoke.
Adop~l Resolution No. 31744-102593 imploring the Federal and
State. governments to reduce the burden of unfunded mandates on local
governments and on our citizens, and endorsing the efforts of the United
States Conference of Mayors, the National League of Cities and the Virginia
Municipal League with regard to such unfunded mandates. (5-0)
PUBLIC HEARINGS
Public hearing to consider proposed amendments to Chapter 36.1,
Zoning, of the Code of the City of Roanoke (1979), as amended, such
amendments to clarify and make consistent with Federal Insurance
Administration and Federal Emergency Management Agency
regulations certain sections of the floodplain zoning regulations.
Charles A. Price, Jr., Chairperson, City Planning Commission.
Adopled Ordinance No. 31745 on first reading. (5-0)
CONSENT AGENDA
(APPROVED 5-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF
CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE
FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
2
C-1
C-2
Minutes of the special meeting of Council held on Monday, July 12,
1993; the regular and special meetings held on Monday, August 9, 1993; and
the regular and special meetings held on Monday, August 23, 1993.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor David A. Bowers advising that the
Virginia Municipal League has selected the City of Roanoke as the site for
its 1996 State Convention.
C-3
C-4
C-5
C-6
RECOMMENDED ACTION: Receive and file.
Minutes of the meeting of the Audit Committee of Roanoke City
Council held on Monday, October 4, 1993.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager with regard
to recommended
expenditures to address critical Capital Maintenance and Equipment
Replacement needs.
RECOMMENDED ACTION: Receive and file.
A report of the City Manager with regard to personnel lapse for the
first quarter of fiscal year 1993-94.
RECOMMENDED ACTION: Receive and file.
Qualification of Lynn D. Avis as a member of the Board of
Adjustments and Appeals, Building Code, for a term of five years ending
September 30, 1998.
RECOMMENDED ACTION: Receive and file.
3
C-7 Qualification of Vemon M. Danielsen as a member of the Roanoke
Civic Center Commission for a term of three years ending September 30,
1996.
RECOMMENDED ACTION: Receive and file.
C-8 Qualification of Kenneth L. Motley and W. L. Whitwell as members
of the Architectural Review Board for terms of four years each, ending
October 1, 1997.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. I-1F. ARING OF CITIZENS UPON PUBLIC MATTERS:
a. Request to address Council with regard to the closing of the
Woolworth's Department Store located on Campbell Avenue in
downtown Roanoke. Laurence Buckner, Jr., Spokesperson.
4. PETITIONS AND COMMUNICATIONS:
a. A communication from the Roanoke City School Board recommending
appropriation of funds to certain school grant accounts.
Adopted Budget Ordinance No. 31746-102593. (5-0)
b. A communication from The Honorable W. Alvin Hudson, Sheriff,
recommending appropriation and transfer of additional grant funds to
provide a full time Adult Basic Education program for the Roanoke
City Jail.
Adopted Budget Ordinance No. 31747-102593. (5-0)
5. REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending adoption of a Resolution in support of
the alignment for Interstate 73 through the Commonwealth of
Virginia.
Adopted Resolution No. 31748-102593. (5-0)
2. A report recommending execution of a contract with the State
Department of Health for operation of the City's local health
department.
Adopted Resolution No. 31749-102593. (5-0)
3. A report recommending adoption of a measure to rescind
Sections 23-35 through 23-43, of Article III, Chapter 23, of the
Code of the City of Roanoke (1979), as amended, relating to
accreditation standards for the Auxiliary Police Unit.
Adopted Ordinance No. 31750-102593. (5-0)
4. A report recommending appropriation of $24,026.00, to provide
funds for the purchase of three photocopiers for City
departments.
Adopted Budget Ordinance No. 31751-102593. (5-0)
Council Member White requested a private briefing with regard
to photocopiers within the City govclament slrueture, as well as
the City's Print Shop, i.e.: number of copiers, cost of operating
copiers, cost of maintenance, and volume of copies, etc. He also
inquired as to whether or not there are certain city services and
certain school services that could be combined in order to save
money.
A report recommending appropriation of $39,900.00, from the
Capital Maintenance and Equipment Replacement Program
account, to provide for payment to York International, Inc. for
repairs made to an air conditioning unit in the Roanoke City
Jail.
Adopted Budget Ordinance No. 31752-102593. (5-0)
A report recommending acceptance of the bid submitted by
Cleaning Services Management, Inc., to provide custodial
services to various libraries as well as Parks and Recreation
Centers, at an annual cost of $55,200.00.
Adopted Resolution No. 31753-102593. (5-0)
o
A report recommending award of a contract to Quantum
Medical Business Service to provide a billing and collection
service for Emergency Medical Services provided by the City.
Adopted Resolution No. 31754-102593. (5-0)
DIRECTOR OF FINANCE:
1. A financial report for the month of September, 1993.
Received and filed.
6. REPORTS OF COMMITFEES:
6
A report of the committee appointed to tabulate bids received for
alterations to Aeration Basins 7 and 9, and Nitrification Basins 1, 2, 3
and 4, at the Water Pollution Control Plant, recommending award of
a contract to Breakell, Inc., in the amount of $157,800.00. Council
Member William White, Sr., Chairperson.
Adopted Ordinance No. 31755-102593. (5-0)
A report of the committee appointed to tabulate bids received for
management and operations of parking structures and parking lots,
recommending award of a contract to Republic Parking Systems, and
transfer of an additional subsidy to Greater Roanoke Transit Company,
effective March 1, 1994. Council Member William White, Sr.,
Chairperson.
Adopted Ordinance No. 31756-102593. (5-0)
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
Ordinance No. 31731, on second reading, rezoning a tract of land
located at the northeast comer of Hollins Road and Orange Avenue,
N. E., bearing Official Tax Nos. 3042143 and 3042120 from LM,
Light Manufacturing District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner.
Adopted ordinance No. 31731-102593. (5-0)
Ordinance No. 31732, on second reading, permanently vacating,
discontinuing and closing a certain 10-foot alley, identified as Official
Tax Nos. 3042121 and 3042141, running in a semi-circle to a point
identified as Official Tax No. 3042129, and passing in its course the
rear boundaries of lots identified as Official Tax Nos. 3042121 -
3042129, inclusive.
Adopted Ordinance No. 31732-102593. (5-0)
7
Ordinance No. 31733, on second reading, permanently vacating,
discontinuing and closing a portion of Hollins Road, formerly Read
Road, beginning at its intersection with existing Hollins Road, running
814.00 feet in a northerly direction to a point in common with a
section of Hollins Road previously closed.
Adopted Ordinance No. 31733-102593. (5-0)
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Adopted Resolution No. 31757-102593 excusing the Honorable
Howard E. Musser, Member of City Council, for his recent absences
from regular meetings of City Council which occurred when he was
regrettably incapacitated by illness and hospitalized. (5-0)
Council Member White referred to items that have been referred by
Council to the City Manager for investigation and discussion of certain
cost savings and revenue enhancements with officials of the School
system and the Roanoke Redevelopment and Housing Authority, and
requested that the City Manager give top priority to those items in
order that they may be addressed by Council as soon as possible to
enable inclusion in the fiscal year 1994-95 budget.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF C1TIT] .NS: None.
8
NOTICE OF INTENT TO COMPLY WlTH
THE AMERICANS WITH DISABILITIES
ACT. Reasonable efforts will be made to
provide adaptations or accommodations,
based on individual needs, for qualified
individuals with disabilities in any program
or service offered by the City Clerk's Office,
provided that reasonable advanced
notification has been received.
9
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
October 25, 1993
The Honorable Members of
the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss a personnel matter, being the
appointment of a member of City Council to fill a portion of an unexpired term,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: sm
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31743-102593.
VIRGINIA,
A RESOLUTION appointing John S. Edwards as a member of the
City Council of the City of Roanoke for a term commencing November
1, 1993, and expiring June 30, 1994.
WHEREAS, the Honorable Beverly T. Fitzpatrick, Vice-Mayor and
member of City Council, has announced his resignation from Council
effective October 15, 1993, and this Council has by motion adopted
on October 11, 1993, accepted
effective October 15, 1993;
WHEREAS, S4 of the Charter
Mr. Fitzpatrick's resignation
of the City of Roanoke provides
that vacancies in the Council shall be filled within thirty days by
majority vote of the remaining members of Council;
WHEREAS, S4 also requires that at the next regular
Councilmanic election (May 3, 1994), a Council member shall be
elected for the remaining portion of Mr. Fitzpatrick's unexpired
term (July 1, 1994, through June 30, 1996); and
WHEREAS, this Council is desirous of appointing John S.
Edwards to fill the Council vacancy created by the resignation of
Mr. Fitzpatrick for the time period of November 1, 1993, through
June 30, 1994;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. John S. Edwards is hereby appointed as a member of the
Council of the City of Roanoke for a term commencing November 1,
1993, and expiring June 30, 1994.
2. Pursuant to §59 of the City Charter, before entering upon
the duties of a member of City Council, Mr. Edwards shall qualify
for office by taking the oath prescribed by general law of the
Commonwealth.
ATTEST:
City Clerk.
Office of the Mayor
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke ttu's twenty-first day
of October nineteen hundred and ninety-three.
WHEREAS,
the Red Ribbon Campaign was initiated in 1985 by the Virginia
Federation of Communities for Drug-Free Youth following the
murder of Federal Agent Enrique Camarena by drug traffickers;
WH~ ,
WHEREAS,
WHEREAS,
the Red Ribbon was designated as the symbol of intolerance of
illegal drug use and a commitment to a drug-free lifestyle; and
RAYSAC, the Roanoke Area Youth Substance Abuse Coalition, is
promoting Red Ribbon Week in the Roanoke Valley as an excellent
way to demonstrate our commitment to a drug free community; and
the Roanoke Valley Drug and Alcohol Abuse Council, RAYSAC,
and the City of Roanoke have joined together in illuminating the
Mill Mountain Star in red as a visible symbol of the desire of the
citizens of the Roanoke Valley to live in a society that is free of
drugs.
NOW, THF. RF_,FORE, L David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim October 23 - 31, 1993, as
ATTEST:
City Clerk
Mayor
Roanoke Area
Youth Substance Abuse
Coalition
EO. Box 13543
Roanoke, Va. 24035
(703) 982-1427
Executive (;ommittee
Stuart lsr'ael
Chairman
Steven D. Goodwin
Vice Chairman
Mary Gwen Parker
~5~cretary/Treasurer
October 11, 1993
Ms. Mary Parker
Roanoke City Clerk of Court
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Parker:
I am writing to request that Suellen Hodges be
put on the agenda for the October 25, 1993 Roanoke
City Council meeting. As you may be aware, RAYSAC
has been making plans with the Roanoke Drug and
Alcohol Abuse Council regarding the October 22nd
press conference at Mill Mountain Star. We are
thrilled that the City of Roanoke will be
demonstrating their commitment to becoming a drug
free community by illuminating the star red for Red
Ribbon Week. We are proud to be recipients of the
Proclamation designating the last week of October
as Red Ribbon Week for Roanoke City, and would like
to say a few words about Red Ribbon Week at your
October 25th meeting.
Thank you for this opportunity to provide to
members of City Council some additional information
about Red Ribbon Week.
Sincerely,
Mary Gwen Parker
Secretary/Treasurer
mg/
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (?03) 981-2541
October 27, 1993
File #60-137-175
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments and,
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
MARY F.
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21.5 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Jerry Abramson, President
The United States Conference of Mayors
1620 Eye Street, N. W.
Washington, D.C. 20006
Dear Mr. Abramson:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments an~
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours,
1
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
Mr. R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments ande
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours,/,~
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
Mr. Donald J. Borutt, Executive Director
National League of Cities
1301 Pennsylvania Avenue, N. W.
Washington, D.C. 20004
Dear Mr. Borutt:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments anc~
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours,
Mary F. Parker, CMC/AAE
City Clerk
MFP: gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable John W. Warner
Member, United States Senate
Room 225, Russell Senate Office Building
Washington, D.C. 20510
Dear Senator Warner:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments anO.
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely youre, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
MARY F. PARLOR
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Charles S. Robb
Member, United States Senate
Room 493, Russell Senate Office Building
Washington, D.C. 20510
Dear Senator Robb:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments anc~
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours, /~
Mary F. Parker, CMC/AAE
City Clerk
MFP: gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 2~011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable J. Brandon Bell
Member, Senate of Virginia
P. O. Box 11341
Roanoke, Virginia 24022
Dear Senator Bell:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments and
on the citizens of the City of Roanoke, and endorsing efforts of The United States"
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours
City Clerk
MFP:gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Thomas:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments and,
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours, ~O..~.~(~
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Roora 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 1371
Roanoke, Virginia 24007
Dear Mr. Woodrum:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State
governments to reduce the burden of unfunded mandates on local governments and'
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a ragular meeting held on Monday,
October 25, 1993.
M~ary F.~_~ark~e.r, ~,~._~.Sincerely yours 'CMC/AAE
City Clerk
MFP:gd
Enclosures
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 27, 1993
SANDRA H. EAKIN
I~puty City Clerk
The Honorable Robert W. Ooodlatte
Member, House of Representatives
540 Crestar Plaza
10 Franklin Road, S. E.
Roanoke, Virginia 24011
Dear Congressman Goodlatte:
I am enclosing copy of Resolution No. 31744-102593 imploring the Federal and State,
governments to reduce the burden of unfunded mandates on local governments and
on the citizens of the City of Roanoke, and endorsing efforts of The United States
Conference of Mayors, the National League of Cities and the Virginia Municipal
League with regard to such unfunded mandates. Resolution No. 31744-102593 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely yours,
Mary F. Parker, CMC/AAE
City Clerk
MFP:gd
Enclosures
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31744-102593.
A RESOLUTION imploring the Federal and State governments to
reduce the burden of unfunded mandates on local governments and on
our citizens, and endorsing the efforts of the United States
Conference of Mayors, the National League of Cities and the
Virginia Municipal League with regard to such unfunded mandates.
WHEREAS,
Legislative
according to the Commonwealth of Virginia's Joint
Audit and Review Committee, Virginia's local
Federal and
recent years;
WHEREAS, Federal and State mandates require cities, counties
and towns to perform duties without consideration of local
circumstances, costs or capacity, and subject such local
governments to civil or criminal penalties for noncompliance;
WHEREAS, in some cases, mandates require local governments to
redirect their priorities to meet Federal and State objectives
regardless of other pressing local needs and priorities affecting
the health, safety and welfare of their citizens;
WHEREAS, excessive Federal and State regulations on local
governments impose harsh pressures on local budgets, often
requiring increases in local taxes and fees, and/or reduced local
services for citizens;
governments are subject to 391 Federal and State mandates;
WHEREAS, unfunded mandates imposed on local governments by the
State governments have increased significantly in
WHEREAS, Federal and State mandates are too often inflexible,
one-size-fits-all requirements that impose unrealistic time frames
and specify procedures or facilities where less costly alternatives
might be just as effective;
WHEREAS, the Federal
imposing, but not funding,
and State governments' practice of
costly mandates on local governments,
coupled with dramatic cuts in federal urban aid over the last
decade and pending cuts in State aid, is now adding significantly
to the already serious financial problems of these governments;
WHEREAS, the cumulative impact of these legislative and
regulatory actions directly affect the citizens of our cities,
counties and towns; and
WHEREAS, the Virginia Municipal League and the Virginia
Association of Counties are working with localities, the National
League of Cities, and the United States Conference of Mayors to
begin a public education campaign to help citizens understand and
then reduce the burden and inflexibility of unfunded mandates,
beginning with the National Unfunded Mandates Day on October 27,
1993;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The City of Roanoke endorses the efforts of the Virginia
Municipal League, the Virginia Association of Counties, the
National League of Cities and the United States Conference of
Mayors and supports working with these groups to fully inform our
citizens about the impact of Federal and State mandates on our
governments and the pocketbooks of our citizens.
2. The City of Roanoke endorses organizing and participating
in events to begin this process on October 27, 1993, and has
proclaimed October 27, 1993, as "Unfunded Mandates Day in Roanoke",
in observance of National Unfunded Mandates Day.
3. The City of Roanoke resolves to double its efforts to
inform members of our Congressional and General Assembly
delegations about the impact of Federal and State mandates and to
work with the delegations to take actions necessary to reduce the
burden of unfunded mandates on our citizens.
4. The City Clerk is directed to forward an attested copy of
this Resolution to the Honorable John W. Warner, United States
Senator, the Honorable Charles S. Robb, United States Senator, the
Honorable Robert W. Goodlatte, Member, House of Representatives,
the Honorable J. Brandon Bell, Member, Senate of Virginia, the
Honorable A. Victor Thomas, Member, House of Delegates, the
Honorable Clifton A. woodrum, III, Member, House of Delegates, and
to the Virginia Municipal League, National League of Cities and
United States Conference of Mayors.
ATTEST:
City Clerk.
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
October 20, 1993-
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am pleased to inform you that the VML has approved the selection of Roanoke for
its 1996 State Convention. The decision was made on Sunday, October 17, 1993, by
the Virginia Municipal League Executive Committee after an excellent presentation
was made on behalf of the City of Roanoke by Kelly Burd-Adams, Director of Sales
of the Roanoke Valley Convention and Visitors Bureau, and Gary Crizer, Director
of Sales and Marketing of the Hotel Roanoke. They are both to be congratulated
upon a fine presentation.
I know that you join with me in welcoming this terrific news in conjunction with our
tourism initiative. It will be great to have our colleagues from cities, counties, and
towns from across Virginia visiting with us in Roanoke at the refurbished Hotel
Roanoke and new conference center in 1996.
I merely wanted to share this success with you. Please allow this letter to be placed
on the Consent Agenda of Council, and thereafter be received and flied.
DAB: jas
Sincerely,
Mayor
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
October 4, 1993
1. Call to order: '93
The meeting of the Roanoke City Audit Committee was called to
order at 1:07 p.m. on October 4, 1993, with Chairman, William
White, Sr., presiding.
· Silent prayer
· The roll was called by Mrs. Barger
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David A. Bowers
Delvis O. McCadden
Others Present:
Robert H. Bird, Municipal Auditor
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Kit B. Kiser, Dir. of Utilities & Operations
George C. Snead, Jr., Director of Public Safety
Ronald H. Miller, Building Commissioner
D. Darwin Roupe, Manager, General Services
Barry K. Agnew, Personnel Administrator
Kenneth F. Mundy, Controller School Board
Evelyn W. Barger, Administrative Assistant
Thomas F. Baldwin, EDP Audit Supervisor
F. Michael Taylor, Audit Supervisor
Denise E. Stewart, Auditor
Joel Turner, Press
EXTERNAL AUDITS:
A. School Activity Funds June 30, 1993
The motion was made by Mayor Bowers and seconded by Mr.
McCadden to receive and file the School Activity Funds June
30, 1993 audit report. The motion was approved unanimously.
Mr. Bird reported that this report was distributed to the
School Board Audit Committee on September 21, 1993.
B. citizens, Services Committee
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the Citizens' Services Committee
report. The motion was approved unanimously.
Mr. Bird called on Mr. Taylor the auditor in-charge to give
a brief discussion and answer questions from the Committee.
There were no questions.
Audit Committee Minutes
..Page 2
October 4, 1993
3e
INTERNAL AUDITS:
A. Control Evaluations - Purchasing
The motion was made by Mayor Bowers and seconded by Mr.
McCadden to receive and file the Purchasing audit report.
The motion was approved unanimously.
Mr. Bird called on Mr. Taylor the auditor in-charge to give
a brief discussion and answer questions from the Committee.
Mr. White asked Mr. Bird if he tested to see whether
purchases had been split to reduce them below $15,000. Mr.
Bird said that he did not test for this, but he did not
encounter any split orders. Mr. White ask that this type of
testing be done in a future assignment.
Substantive Testing:
a Expenditure Transactions
· Personnel Management
· Firefighters' Payroll
· Civic Center Box Office
· School Board Expenditures
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to receive and file the Substantive Testing audit
reports. The motion was approved unanimously.
Mr. Bird called on Mr. Baldwin the auditor in-charge to give
a brief discussion of each report and answer questions from
the Committee.
Expenditure Transactions:
There were no questions on Expenditure Transactions.
Personnel Management:
Mr. White asked if there were any legal problems based on
the two audit findings in the Personnel Management audit.
Mr. Dibling responded that there has never been any legal
problems with personnel records and that Personnel had
always been able to locate personnel records and track who
had applied for various jobs.
Firefiqhters' Payroll:
Mr. McCadden asked why the firefighters were on a 27 day pay
cycle. Mr. Baldwin gave a detailed explanation of the
firefighters' payroll system.
Audit Committee Minutes
~,Page 3
Ootober 4, 1993
Civic Center Box Office:
Mr. McCadden asked whether the Civic Center Box Office audit
was a follow-up of the audit work done at the time of the
termination of two employees. Mr. Baldwin responded yes.
Mr. Baldwin commented that the new Box Office Supervisor was
making every effort to further make the Box Office run more
efficiently. Mr. McCadden said that he thought the new Box
Office Supervisor was performing beautifully and doing a
great job.
School Board Expenditures:
Mr. White called on Mr. Mundy, Controller for the School
Board to comment on the School Board Expenditures. Mr.
Mundy explained that initially the School Board's inventory
system was intended to track small inventory items and that
it was not a Fixed Asset System. The School Board is
currently in the process of changing the system to track
items $500 and greater to meet the same requirements as the
City.
C. Audit Findings Follow-up
The motion was made by Mayor Bowers and seconded by Mr.
McCadden to receive and file the Audit Findings Follow-up
audit reports. The motion was approved unanimously.
Mr. Bird briefed the Committee on the seven overdue audit
findings. Mr. White asked if Mr. Bird could drop the two
findings regarding the Office of Billings and Collections.
Mr. Bird said that it would be logical to drop these
findings until City-Wide Procedures are completed.
The motion was made by Mr. McCadden and seconded by Mayor
Bowers to drop the two audit findings regarding the Office
of Billings and Collections from the Audit Findings Follow-
up. The motion was approved unanimously.
4. UNFINISHED BUSINESS - None
NEW BUSINESS:
A. Real Estate Valuation
B. Personal Property Billing
Mr. Bird reported that audit work is completed and reports
are being drafted for the December 6, 1993 meeting.
Audit Committee Minutes
YPage 4
October 4, 1993
Mayor Bowers asked Mr. Bird if the city's audit office or
the State would be performing a turnover audit on the
outgoing Commissioner of Revenue, Mr. Howard. Mr. Bird said
no formal turnover audit is scheduled, but he had plans to
get together with the new Commissioner of Revenue when that
person comes on board in January, 1994.
5. ADJOURNMENT:
There being no further business, the meeting adjourned at
1:45 p.m.
William White, Sr., Chairman
'93
Office of the City Manager
October 25, 1993
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject:
Recommended Expenditures to Address Critical
Capital Maintenance & Equipment Replacement
Needs
During the past three months, the City Administration
has been working to identify and prioritize capital
maintenance and equipment replacement needs. Operating
departments submitted over $6.3 million in capital requests
for needed vehicles, equipment replacement and maintenance.
Critical capital needs in the amount of $3.052.081 were
identified through a process of prioritizing requests based
on city-wide evaluation criteria. The criteria for
evaluation included the following:
o
0
o
0
Improvement of health, safety and welfare;
Improvement of quality of services to citizens
and/or city staff;
Compliance with legal or regulatory mandates; and
The impact on productivity and operating costs.
A list of the items recommended for purchase is attached for
your information.
The Fiscal Year 1992-93 General Fund Balance designated
for Capital Maintenance and Equipment Replacement (CMERP) is
$2,561,827. This funding is divided between the City
Administration ($1,333,907) and School Administration
($1,227,920) on the basis of previously established policy.
After allowance for appropriations already approved by City
Council, $1,317,247 is available for City Administration
purchases of vehicles, equipment and maintenance items.
Supplementing this funding source is Fleet Management
vehicular replacement funding ($800,000 budgeted for FY 1993-
94), Retained Earnings from Proprietary Funds and General
Fund operating dollars. The General Fund operating dollars
are available due to the fact that additional funding
budgeted to pay for City health insurance premiums for the
upcoming calendar year will not be needed based on
Room 364 MunJcffDOI Building 215 Church Avenue SW Roanoke, Virginia 24011 (703) 981-2333
negotiations with insurance providers. As you will recall
from the budget process, $200,000 was included in the FY
1993-94 budget to cover possible increases in our health
insurance policy. This funding can now be redirected to
replace a small portion of our fleet of motorized vehicles
and equipment. These purchases allow us to maintain
dependable and reasonably economical operations.
In the coming weeks and months the City Administration
will bring to Council recommendations on award of contracts
for vehicles, equipment, and maintenance items which will
have been bid under the city's normal procurement procedures.
Council will also be requested to appropriate funds for
expenditure items not exceeding $15,000 each. If any member
of Council has a question regarding this matter, I invite you
to contact me or the City's Budget Administrator, Diane
Akers.
Respectfully,
W. Robert Herbert
City Manager
WRH:DSA
Attachment
cc:
City Clerk
City Attorney
Director of Finance
Budget Administrator
Directors
Manager, Fleet Management
Manager, General Services
Manager, City Information Systems
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM - RECOMMENDED EXPENDITURES Page 1
:ngineering :ord Sedan $9,500
:ngineering .~hevrolet Sedan 9,500
)olice .~hevrolet Caprice 14,000
Streets & Traffic )odge Stake Body Truck 22,000
Building Maintenance WABCO Air Compressor 12,000
Engineering Chevrolet Sedan 9,500
Civic Center Yale Fork Lift 30,000
Engineering Ford Van 15,000
Police Dodge Van 17,500
Grounds Maintenance Ford Pick-up Truck 14,000
Solid Waste Management Chevrolet Sedan 9,500
Police Chevrolet Caprice 14,000
Solid Waste Management White Packer 93,000
=olice Chevrolet Caprice 14,000
=olice 3hevrolet Caprice 14,000
~olice 3hevrolet Caprice 14,000
=olice 3hevrolet Caprice 14,000
:~rounds Maintenance =ord Stake Body 32,000
Srounds Maintenance 3ase W14 Wheel Loader 60,000
=olice 3hevrolet Pick-up Truck 14,000
Srounds Maintenance Slant Vac Leaf Loader 7,000
Fraffic Engineenng 3hevrolet Truck 22,000
.~rounds Maintenance .;hevrolet Pick-up Truck 14,000
-Ire :ord/Oren Pumper 275,000
~ocial Services .~hevrolet Station Wagon 14,000
Social Services )lymouth Sedan 8,500
Police .~hevrolet Caprice 14,000
Police .~hevrolet Caprice 14,000
Police Chevrolet Caprice 14,000
Police Chevrolet Caprice 14,000
Grounds Maintenance GMC Pick-up Truck 14,000
Grounds Maintenance Jeep Pick-up 12,000
Traffic Engineering Ford Utility Body/Aerial Lift 55,000
Building Maintenance Chevrolet Van 14,000
Grounds Maintenance Giant Vac Leaf Loader 7,000
Building Maintenance Kohler Generator 14,500
=olice 3hevrolet Caprice 14,000
.~rounds Maintenance nternational Dump Truck 60,000
=olice 3hevrolet Capnce 14,000
Streets & Traffic 3ase Loader/Backhoe 60,000
3uilding Maintenance 3hevrolet Dump Truck 38,000
~olice 3hevrolet Capnce 14,000
~olice 3hevrolet Caprice 14,o00
)olice 3hevrolet Caprice 14,000
~olid Waste Management Nhite Packer 93,000
rotal Vehicular Replacements [ $1,265,5OO
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM - RECOMMENDED ED~'ENDITURES Page 2
3ENERAL FUND:
31erk of Circuit Court Vtobile Storage System w/4-Post Steel Shelving $33,850
-tealth ~,utomated Chemistry Analyzer 29,000
:;lecreation ',40 Tons) - Turface Regular @ ($200 ton) 8,000
-tealth A-Dec Dental Unit 2046 w/1020 Chair 8,000
3olice - Animal Control r,2)-Shoreline Airmobile Bodies @ ($6,707 ea) 13,414
:leal Estate Valuation ',7) -Micro Computer Work Stations @ ($1,905 ea) 13,333
3ity Council Sound System 1,219
:~ecreation 3asher Boards for Soccer Program 9,300
=arks & Grounds Special Events ',20)-4 X 8 Section of Stage @ ($522 ea) 12,040
---MS :ire/EMS Planning Project 75,000
3ommunity Planning 3omprehensive Planning Update 25,000
---MS :lesponder Equipment and three external defibrillators. 15,082
Social Services 169) - Computer Work Station @ ($450 ea) 31,050
.~eneral District Court 18) - Typewriters - Phase II Upgrade @ ($709 ea) 5,672
3olice - Services :ax Machine 600
_ibraries - Raleigh Court :lemove wall, repair floor, and replace carpet 10,000
~/WCC 3ity share to construct classroom and a laboratory building 34,633
3ommunications :{ecording Equipment 60,000
Youth Haven I ll)-Compact Station Wagon 14,000
--MS 19) -Opticon Units 12,735
=olice - Investigation [16)-Emergency lights and siren @ ($475 ea) 7,600
Traffic Engineering 3erber Scientific Sign Marker II 15,000
Social Services - Admin. JBM/Mux-16 Unisys Multiplexers 1,400
=arks & Grounds Special Events [2)-20 X 48 Canopies @ ($4,500 ea) 9,000
3ffice of Management & Budget Automated Budgeting & Expenditure Variance Software 20,000
3olice - Services 3omputer Equipment 8,139
;ocial Services - Income Maint. :ax Machine 1,100
iocial Services - Income Maint. ..aminating Equipment & supplies 400
3imuit Court Vlita 3585 Copier 5,673
--MS :ord E350 Ambulance 40,000
EMS '~12)-Protective Clothing and Equip. @ ($600 aa) 7,200
:lecreation ',95)-Dozs of Worth RIF Baseballs @ ($54 ea) 5,130
Solid Waste M~lrmt/Recycling 3ar Vision System 2,000
3ircuit Court Surveillance Camera Equipment 7,865
=olice - Investigation Surveillance Camera Equipment 3,567
:{ecreation ',1) - 16 Passenger Two Chair Vehicle 38,000
3ity Attorney ',1)-Micro computers/Software/Printers 2,406
iMS Vlonitor/Defibrillator Unit w/pacing capability 10,900
--MS ;2)-Automatic External Defibrillators @ ($5,300 ea) 10,600
3otice - Investigation training for Backster School of Lie Detection 7,930
=olice - Patrol ;2)-VCR Video Camera Systems @ ($1,030 ea) 2,060
3ommunications :2)-Dispatcher Units @ ($17,000 ea) 34,000
traffic Engineering :2)-Traffic Signal Controllers @ ($15,000 ea) 30,000
3ersonnel Management :2) -Micro computers/Software/Printer 2,617
3ommissioner of Revenue :1)-PC w/Emulation Board 3,000
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM - RECOMMENDED EXPENDITURES Page 3
.~ommunications i15)-Radios ~ ($1,000 ea) 15,000
Solid Waste Management '.1)-Recycling Truck 80,000
~olid Waste M.qrmt/Recyclinp 5400 carts/600 bins) - ~ ($22/cart ea) ($5/bin ea) 121,800
~ocial Services BM PS/2 Computer w/Color Monitor 3,500
~ocial Services - Services ',6) - IBM PS/2, & WP Software @ ($3,000 aa) 18,000
~ocial Services BM PS/2 Computer w/hardware, & Printer 3,000
:{ecreation Software to be incorporated into LAN System 9,540
:~egistrar ',1 ) - PC/Work Stations 3,479
~ersonnel Management 14) W P 5.1 Software @ ($333 ea) 1,332
:{ecreation ocal Area Network System 11,000
--inance i12)-Lotus ~:~ ($290 ea), & (12)-W P ~ ($225 ea) 6,180
=legistrar Vlonroe RL-022Z Copier 3,085
3ommunications ~ C hardware/software (Short's equipment) 4,500
-{ealth ',3)-Word processing/spreadsheet software @ ($126 ea) 379
-{ealth ',4) - Computer Terminals @ ($494 ea) 1,976
-{ealth ',5) - Computer Printers @ ($520 ea) 2,600
-tealth ~ortable P C w/modem, telephone, w/battery charger 2,410
-{ealth _awn Mower 1,200
~C Rental ~C Rental - Replacement Funding 50,000
Street Paving :unding for Street Paving Program 350,000
l'otal - General Fund $1,376,496
~URSING HOME FUND:
~,lursing Home 10) -Shelves for Walk-in Coolers/Freezer @ ($210 ea) $2,100
~lursing Home Nurses Call System for Resident Rooms 10,000
~,lursing Home Vacuum Cleaner w/Carpet Sweeper 400
~lursing Home =ave (asphalt) Driveway and Parking Lot 12,000
~ursing Home [2) -Linen Hampers w/covers & footpedal @ ($450 ea) 900
~lursing Home [4)-Stainless Steel Carts @ ($150 aa) 600
~lursing Home =ood Processor 62~0
Total - Nursing Home $26,620
3.1VIC CENTER FUND:
3ivic Center Fund $2,000 sq. ft. tongue-n-groove maple flooring $75,000
3ivic Center Fund =ave, Seal and restripe parking lot 155,865
Total - Civic Center Fund $230,865
CAPITAL MAINTENANCE AND EQUIPMENT REPLACEMENT PROGRAM - RECOMMENDED EXPENDITURES Page 4
JTILITY LINES FUND:
SF - Utility Lines :2) - 14" Multi-Purpose Pipe Saws @ ($800 ea) $1,600
SF - Utility Lines :2) - 2100 Watt Generators @ ($500 ea) 1,000
SF - Utility Lines :3) - 3" Diaphragm Pump @ ($1,100 ea) 3,300
SF - Utility Lines :2) - Trench Shields @ ($11,500 ea) 23,000
SF - Utility Lines --lectronic Leak Detector 3,200
SF - Utility Lines ~ower Valve Key 2,000
SF - Utility Lines Seal and Mark Parking Lot 4,500
SF - Utility Lines 'ideo Cable for Ques, T.V. Truck 4,000
SF - Utility Lines [1) Sewer Flusher 45,000
SF - Utility Lines 3ick-up 17,000
SF - Utility Lines ::)ump Truck 38,000
SF - Utility Lines 'railer Mounted Air Compressor (LeRoi) 10,000
]'otal - Utility Lines $152,600
]'otal - All Funds - New Vehicles, Eclu )ment and Maintenance Items $1,786,581
Total - Vehicular Replacements, N, ~w Vehicles, Equipment and Maintenance Items: $3.o52,o81
FUNDING SOURCES:
CMERP $1,317,247
:leet Management - Vehicular Replacement Funding 800,000
Fleet Management Working Capital 218,500
Operating Funding - Excess Health Insurance Funding 200,000
City Information Systems Working Capital 117,391
Management Services Working Capital 10,858
Nursing Home Working Capital 4,620
Civic Center Working Capital 230,865
Utility Lines Working Capital 152,600
Total Funding Sources $3.o52.o81
,,,-,',r 'Qiffic,~ ~f',,~ City Manager
October 25, 1993
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Personnel Lapse for the First Quarter of
Fiscal Year 1993-94
Personnel lapse is generated due to employee turnover
and vacancies in City departments. For the current fiscal
year, salary savings of $725,000 are projected as a result of
these vacancies.
The following figures represent the status of Personnel
Lapse for Fiscal Year 1993-94 as of September 30, 1993:
General Fund:
Total Budgeted Personnel Lapse
($725,000)
First Quarter Personnel Lapse Generated
July $101,827
August 102,462
September 99.811
$304,100
Less Revenue Adjustment
(34,941)
Net First Quarter Reduction
269.159
Personnel Lapse Balance Remaining
after First Quarter
($455,841)
To provide timely information to City Council and
increase administrative efficiency, the status of lapse is
now being reported quarterly to city Council as a Consent
Agenda item. A fourth quarter report will provide a budget
ordinance that encompasses all quarters, eliminates the
budgeted lapse amount and adjusts affected departmental
operating budgets.
Room 364 Municipal Building 215 Church Avenue, fW. Roanoke, Virginia 2401 t (703) 981-2333
Please let me know if you have any questions.
Sincerely,
W. Robert Herbert
City Manager
WRH:DSA
cc:
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Diane S. Akers, Budget Administrator
Directors
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #15-110-32
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
This is to advise you that Lynn D. Avis has qualified as a member of the Board of
Adjustments and Appeals, Building Code, for a term of five years ending
September 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Patti C. Hanes, Secretary, Board of Adjustments and Appeals, Building Code
Sandra H. Eakin, Deputy City Clerk
0-2
Oafh or Affirmation of ~tt~c;e '~ ~
'93 OCT 15 P3:00
I, l.ynn D. Avis , do solemnly swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
! will faithfully and impartially discharge and perform all the duties incumbent upon me as
a member of the Board of Adjustments and Appeals, Building Code, for a term of five
years ending September 30, 1998.
according to the best of my ability. ~o help me God. ~~ //~
Subscribed and sworn to before me, this ~ ]~day of ~ 0~'~ ~LL/{ ~ ] ~q--~
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #15-110-192
Bobby E. Chapman, Manager
Civic Center Facilities
Roanoke, Virginia
Dear Mr. Chapman:
This is to advise you that Vernon M. Danielsen has qualified as a member of the
Roanoke Civic Center Commission for a term of three years ending September 30,
1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
Sandra H. Eakin, Deputy City Clerk
0-2
Oath or Afflrmafio!r o!f O (fice
8tatz o] Virginia, Oit~l o~ Roanoke, to
I, Vernon M. Danielsen
'93 Cl~l 18 P3:36
, do ~olemnly awear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I willfaithfully and impartially discharge and perform all the duties incumbent upon me
a member of the Roanoke Civic Center Corm~ission for a term of three years ending
September 30, 1996.
Deputy Clerk
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #15-110-249
John R. Marlles, Chief
Community Planning
Roanoke, Virginia
Dear Mr. Marlles:
This is to advise you that Kenneth L. Motley and W. L. Whitwell have qualified as
members of the Architectural Review Board for terms of four years each, ending
October 1, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Evelyn S. Gunter, Secretary, Architectural Review Board
Sandra E. Eakin, Deputy City Clerk
0-2
Affi '~- ~-"'~
Oafh or rmafion of~i'ce ~
I, Kenneth L, Motley . do ~olemnly swear (or affum) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me mR
a member of the Architectural Review Board for a term of four years ending October 1,
1997.
Snbse.bed .nd sworn to be~o,e he. ,h', /~ , day o~ ~CA~ / /9l~
0-2
Oath or Affirmation of C)ff~e~ ,' ~
'Pti [IP, T 14 P3:08
I, ~, L, Wh~t~e11 , do solemnly swear (o~ ~) ~t
I ~ sup~ ~e Constitution of the United S~tes, and ~e Constitution of ~e S~te of V~gin~, and ~t
I w~l faithfully and impa~ially discharge and ~fform all the duties incumbent u~n me ~
a member o~ the Arch~rec~ura~ Review Board ~or a ~erm o~ four years end~ng October 1,
1997.
· Deputy Clerk
October 19~ 199~
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to request an opportunity to appear before Council on Monday, October 2§,
1993, at 2:00 p.m., in order to discuss the closing of the Woolworth's Department
Store located on Campbell Avenue in downtown Roanoke.
Sincerely,
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~11
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #60-236-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31746-102593 amending and reordaining certain
sections of the 1993-94 School Fund Appropriations, providing for appropriation of
certain funds to the following school grant accounts: $5,000.00 - 1993-94 Preschool
Transition Program, $156,400.00 - 1993-94 Family ERA Program, $1,460.00 - 1993-94
Nutrition Education and Training Program, and $4,700.00 - Hurt Park Tutorial
Program. Ordinance No. 31746-102593 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC£AAE
City Clerk
MFP: sm
Enc.
pc:
Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson
Avenue, N. W., Roanoke, Virginia 24016
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Charles A. Harlow, Acting Grants Monitoring Administrator
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 25th day of October, 1993.
No. 31746-102593.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 School Fund Appropriations, and providing for an emergency.
W~EREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Education $94,695,953
Preschool Transition 1993-94 ..................... 5,000
Family Era Program 1993-94 ....................... 156,400
Nutrition Education & Training 1993-94 ........... 1,460
Hurt Park Tutorial Program 1993-94 ............... 4,700
Rev~nu~
Education
Preschool Transition 1993-94 .....................
Family Era Program 1993-94 .......................
Nutrition Education & Training 1993-94 ...........
Hurt Park Tutorial Program 1993-94 ...............
$93,099,850
5,000
156,400
1,460
4,700
1) Transition
Coordinator
2) Social
Security
3) Materials &
Supplies
4) Capital
Outlays
5) Project
Director
6) Family
Services
Coordinator
7) Parent
Aides
(030-060-6518-6553-0121)
(030-060-6518-6553-0201)
(030-060-6518-6553-0614)
(030-060-6518-6553-0821)
(030-060-6914-6000-0124)
(030-060-6914-6000-0121)
(030-060-6914-6000-0141)
600
46
800
3,554
35,638
27,230
2,513
8) Substitute
Teachers
9) Teacher
Training
10) Social
Security
11) State
Retirement
12) Health
Insurance
13) Travel
Expenses
14) Instructional
Supplies
15) Inservice
Training
16) Social
Security
17) Contracted
Evaluation
Services
18) Contracted
Community
Agency
Resources
19) Field Trips
20) Communications
21) Nutrition
Materials
22) Instructional
Supplies
23) Classroom
Incentives
24) Teachers
25) Social
Security
26) Travel
27) Instructional
Supplies
28) Federal Grant
Receipts
29) Federal Grant
Receipts
30) Federal Grant
Receipts
31) State Grant
Receipts
030-060-6914-6000-0021
030-060-6914-6000-0129
030-060-6914-6000-0201
030-060-6914-6000-0202
'030-060-6914-6000-0204
'030-060-6914-6200-0554
~030-060-6914-6200-0614
030-060-6914-6200-0129
030-060-6914-6200-0201
(030-060-6914-6200-0311)
(030-060-6914-6200-0313)
(030-060-6914-6200-0583)
(030-060-6914-6200-0523)
(030-060-6915-6000-0603)
(030-060-6915-6000-0614)
(030-060-6915-6000-0615)
(030-060-6916-6000-0121)
(030-060-6916-6000-0201)
(030-060-6916-6000-0554)
(030-060-6916-6000-0614)
(030-060-6518-1102)
(030-060-6914-1102)
(030-060-6915-1102)
(030-060-6916-1100)
1,200
1,500
5,209
8,073
5,230
10,357
5,175
8,710
665
36,850
2,925
4,125
1,000
455
355
650
1,858
142
1,024
1,676
5,000
156,400
1,460
4,700
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
CITY OF ROANOKE. VA. [:fTY '~ ~ , ~:-
October 25, 1993
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Appropriation of School
Funds
I have reviewed the attached request to appropriate
funding for the School Board. This report will appropriate funding
for four grants in the School Fund. These grants are funded with
100% federal
I
School Board.
and state funds.
recommend that you concur with the request of the
JDG:das
D~ector of 'Finance
'~'~ Chortes W. Ooy,,ChQirman
M Wendy 0 Ne , Vice Chairman
Marilyn C. Curtis
fRoanoke
City School Board
C. Nelson Harris
Finn D. Pincus
Cluberr G. Poff
James M. Turner, Jr.
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 * 703-981-238t · Fax: 703-98%2951
October 6, 1993
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its October 5, 1993 meeting,
the Board respectfully requests City Council to appropriate funds to the following
school grants:
Grant No. 6518 - $5,000.00 for the 1993-94 Preschool Transition Program to
provide therapy and instruction to preschool handicapped students. The program will
be one hundred percent reimbursed by federal funds.
Grant No. 6914 - $156,400.00 for the 1993-94 Family ERA Program to
provide for a family-school partnership to promote family education and student
readiness and achievement. The program will be one hundred percent reimbursed by
federal funds.
Grant No. 6915 - $1,460.00 for the 1993-94 Nutrition Education and Training
Program to promote nutrition education in elementary schools.
Grant No. 6916 - $4,700.00 for the Hurt Park Tutorial Program to continue
the after-school tutorial program at Hurt Park. The program is one hundred percent
funded by the Department of Education and Central Fidelity Banks, Inc.
Sincerely,
June S. Nolley
Clerk of the Board
re
cc:
Mr. Charles W. Day
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
/Mr. Wilburn C. Dibling
/Mr. James D. Grisso
~] Ms. Ila Farriss (with accounting details)
Excellence in Education
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Preschool Transition 93-94
6518
030-060-6518-6553-0121
030-060-6518-6553-0201
030-060-6518-6553-0614
030-060-6518-6553-0821
Appropriation Unit X5H
Transition Coordinator
Social Security
Materials and Supplies
Capital Outlays
600.00
46.00
800.00
3,554.00
$ 5~000.00
030-060-6518-1102
Federal Grant Receipts
$
The 1993-94 Preschool Transition program will provide therapy and instruction
to preschool handicapped students. One hundred percent of expenditures will
be reimbursed by federal funds. The program will end September 30, 1994.
October 5, 1993
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Family EPA Pr~ram 1993-94
6914
030-060-6914-6000-0124
030-060-6914-6000-0121
030-060-6914-6000-0141
030-060-6914-6000-0021
030-060-6914-6000-0129
030-060-6914-6000-0201
030-060-6914-6000-0202
030-060-6914-6000-0204
030-060-6914-6200-0554
030-060-6914-6200-0614
030-060-6914-6200-0129
030-060-6914-6200-0201
030-060-6914-6200-0311
030-060-6914-6200-0313
030-060-6914-6200-0583
030-060-6914-6200-0523
Appropriation Unit X97
Project Director
Family Services Coordinator
Parent Aides
Substitute Teachers
Teacher Training
Social Security
State Retirement
Health Insurance
Travel Expenses
Instructional Supplies
Inservice Training
Social Security
Contracted Evaluation Services
Contracted Community Agency Resources
Field Trips
Communications
35,638.00
27,230.00
2,513.00
1,200.00
1,500.00
5,209.00
8,073.00
5,230.00
10,357.00
5,175.00
8,710.00
665.00
36,850.00
2,925.00
4,125.00
1,000.00
$ 156~400.00
030-060-6914-1102
Federal Grant Receipts
156,400.00
The Family ERA Program for 1993-94 will provide for a family-school
partnership to promote family education and student readiness and
achievement. The program is one hundred percent reimbursed by federal funds
and will end June 30, 1994.
October 5, 1993
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Nutrition Education & Training 1993-94
6915
030-060-6915-6000-0603
030-060-6915-6000-0614
030-060-6915-6000-0615
Appropriation Unit X98
Nutrition Materials
Instructional Supplies
Classroom Incentives
$ 455.00
355.00
650.00
030-060-6915-1102
Federal Grant Receipts
$ 1,~60.00
The 1993-94 Nutrition Education & Training Program will expend federal funds
to promote nutrition education in elementary schools. The program will end
June 30, 1994.
October 5, 1993
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Hurt Park Tutorial Program 93-94
6916
030-060-6916-6000-0121
030-060-6916-6000-0201
030-060-6916-6000-0554
030-060-6916-6000-0614
Appropriation Unit X99
Teacher $ 1,858.00
Social Security 142.00
Travel 1,024.00
Instructional Supplies 1,676.00
$ 4f700.00
030-060-6916-1100
State Grant Receipts
4,700.00
The Hurt Park Tutorial Program is one hundred percent funded by the Department
of Education and Central Fidelity Banks, Inc. The program will continue the
after school tutorial program at Hurt Park Elementary School. The program
will end June 30, 1994.
October 5, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #60-123-236-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31747-102593 amending and reordaining certain
sections of the 1993-94 General and Grant Fund Appropriations, providing for
appropriation and transfer of additional grant funds, in connection with continuation
of a staffed educational program for inmates at the Roanoke City Jail. Ordinance No.
31747-102593 was adopted by the Councli of the City of Roanoke at a regular meeting
held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
po:
The Honorable W. Alvin Hudson, City Sheriff
Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson
Avenue, N. W., Roanoke, Virginia 24016
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
June S. Nolley, Clerk of the Roanoke City School Board
Lloyd W. Enoch, Director, Division of Instruction, Department of Business,
Technical and Adult Education, Roanoke City Public Schools
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Charles A. Harlow, Acting Grants Monitoring Administrator
IN THE COUNCIL OF THE CITY OF ROI~OKE, VIRGINIA
The 25th day of October, 1993.
No. 31747-102593.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 General and Grant Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 General and Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
G~&nt Fund
Appropriations
Public Safety $ 1,515,682
Adult Basic Education FY94 (1-2) .................. 28,225
Revenue
Public Safety
Adult Basic Education FY94 (3-4) ...................
General Fun~
Appropriations
Nondepartmental
Transfer to Other Funds (5) ........................
Public Safety
Jail (6) ...........................................
1) Temporary
Wages (035-024-5005-1004) $ 9,189
1,515,682
28,225
$45,836,286
44,961,955
31,208,879
4,908,747
2) FICA (035-024-5005-1120) 703
3) State Funds (035-035-1234-7145) 8,903
4) Local Funds (035-035-1234-7146) 989
5) Transfer to
Grant Fund (001-004-9310-9535) 2,822
6) Fees for
Professional
Services (001-024-3310-2010) $( 2,822)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
R6~?'Virgihia
October 25, 1993
'93 0~ 21 ~1:28
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: State Department of Education
Adult Basic Education Funds
Dear Members of City Council:
I. Back~round:
ae
In 1987, Governor Baliles initiated a Literacy Program
for inmates incarcerated in the Virginia Department ot
Corrections. This program was intended to reduce
recidivism among inmates by encouraging inmates to obtain
a G.E.D. level of education and thereby increase their
abilities to obtain jobs once released from custody.
Since fiscal year 1988-89, federal ~rant funds have been
made available to local jails to provide educational
programs for inmates at the local level. The Roanoke City
Jail has received these grant funds for the past 5 fiscal
years to employ a part time teacher necessary to provide
an educational program to the inmates in the Roanoke City
Jail so that they may obtain a G.E.D. level of education.
For the past five years, the educational pro~ram serving
the inmates in the Roanoke City Jail has proven
successful. Utilizing a paid part time teacher in
addition to community volunteers from community churches
and other organizations, the jail has been able to
provide quality educational opportunities to inmates
within the jail.
A total of 583 inmates have been enrolled in the
educational program since fiscal year 1988-89.
A total of 202 inmates have completed the
educational program while incarcerated in the
Roanoke City Jail. Of these inmates, 85 inmates
were tested by the State Department of Education
and received their G.E.D. certificates while still
incarcerated in the Roanoke City Jail and 12 more
inmates have been tested and are waiting for the
results.
Roanoke City School Division requested and received
approval for the continued funding of the Roanoke City
Jail's educational program for fiscal year 1993-94. This
"institutional adult plan" request was submitted again as
part of the Annual Program Application for adult
education under the State Adult Literacy and Adult
Education Act. These funds are administered by the Adult
Education Service of the State Department of Education
through local school divisions. (See attached letter
dated June 15, 1993.)
1. Federal funds not to exceed the amount of $16,500
have been approved to reimburse Roanoke City for
90% of the total cost to continue to pay a part
time teacher to operate the educational program in
the Roanoke City Jail for 52 weeks.
Roanoke City was required to provide a local 10%
cash match or $1,833.00 in order for the Roanoke
City Jail to continue to participate in this
program.
The total cost of the program will be $18,333.00.
The program cost will not exceed $16,500.00 from
the State Department of Education plus a $1,833.00
local cash match.
City Council approved this request on August 9, 1993.
II. Current Situation:
Roanoke City School Division requested and received
approval for additional federal grant funding to provide
a "full time education program" for the Roanoke City Jail
during fiscal year 1993-94. This request for additional
federal funding was submitted as a follow up to the
Annual Program Application for adult education under the
State Adult Literacy and Adult Education Act. These funds
are administered by the Adult Education Service for the
State Department of Education through local school
divisions. (See attached letter dated October 7, 1993)
1. Additional federal funds not to exceed the amount
of $8,903.00 have been approved to reimburse
Roanoke City for 90% of the total cost to provide a
"full time teacher" to operate the educational
program in the Roanoke City Jail for 52 weeks.
e
Roanoke city is required to provide a local 10%
cash match or $989.00 in order for the Roanoke City
Jail to provide for a "full time teacher" to
operate the adult education program.
3. The total cost for additional funds for this
program will be $9,892.00. The program cost will
not exceed $8,903.00 from the State Department of
Education plus a $989.00 local cash match.
III.
Issues:
Continuation of a staffed education program in the
Roanoke City Jail which would be expanded to a "full time
program" in order to sufficiently meet the educational
needs of the inmates.
B. Funding.
IV. Alternatives:
A. City Council authorize the Director of Finance to
increase the revenue estimate for FY 1993-94 by $9,892.00
for a total of $28,225.00 and appropriate this additional
amount to the accounts established in the Grant Fund
(Personal Services - Temporary Employee Wages and FICA)
for this program.
1. Continuation of a staffed educational program in
the Roanoke City Jail which would be expanded to a
"full time program" in order to sufficiently meet
the educational needs of the inmates..
Additional Funding of the $9,892.00 would be
accomplished with the receipt of $8,903.00 in
federal funds and with a local cash match of
$989.00 which is set aside in the Roanoke City
Jail's fee account for professional services
(2010).
Local cash match funding of $1,833.00 from the
initial grant approval, Ordinance No. 31621-
080993, was to be paid by the Roanoke City
Jail's Canteen Fund. These Funds are now
available in the Roanoke City Jail's "Fees For
Professional Services" (001-024-3310-2010).
3
City Council not authorize the Director of Finance to
increase the revenue estimate for FY 1993-94 by $9,892.00
and appropriate this amount to the Grant Fund for the
Roanoke City Jail's educational program.
The Roanoke City Jail's educational program would
continue on a part time basis. However, a "full
time" program sufficient to meet the educational
needs of the jail would not be provided.
e
Additional Fundin~ for the Roanoke City Jail's
educational program in the amount of $9,892.00
would be lost by the City of Roanoke.
Recommendation:
A. City Council concur with Alternative "A" by:
Increase revenue estimate for the Adult Basic
Education Grant in the amount of $8,903.00 in
federal funds (035-035-1234-7145) and $989.00 in
local cash match (035-035-1234-7146). Transfer the
total local match funding of $2,822.00 from the
Roanoke City Jail's "Fees for Professional Services
Account" (001-024-3310-2010).
Appropriate $9,892.00 in the Grant Fund to the
following accounts: Temporary Wages $9,189.00
(035-024-5005-1004) and FICA $703.00 (035-024-
5005-1120).
Respectfully Submitted,
W. Alvin Hudson
Sheriff
WAH/gm/cp
4
Roanoke
City Public Schools
Division of Instruction · P O, Box 13145, Roanoke, Virginia 24031
Department of Business, Technical, and Adult Education
October 7,1993
Sheriff W. Alvin Hudson, Jr.
City of Roanoke
P.O. Box 494
Roanoke, Virginia 24003
Dear Sheriff Hudson:
The State Department of Education has approved an
additional $8,903 for the GED program in the Roanoke City
Jail for the period beginning July 1, 1993 and ending June
30, 1994. This will need to be matched with $989.22 in cash.
That cash match can come from funds which you use to purchase
supplies and materials or pay salaries and/or fixed benefits
to employees in the GED instructional program.
We will be contacting you periodically to secure numbers
of hours which individuals have worked so that we can claim
reimbursement for this program from the State. We will
forward funds to your office upon receipt.
We appreciate your interest in this program and are
grateful for your support and that of Charlie Poff. He has
been very effective in his work with our department and we
appreciate those efforts. We also look forward to working
with your instructional staff in professional development in-
service programs for teachers during the school year.
Sincerely,
Lloyd W.
Director
Enoch,
C: /Charlie Poff
Dot Hayes
Excellence in Education
Roanoke
City Public Schools
Division of Instruction ', P O. Box 13145. Roanoke, Virginia 24031
Department of Business, Technical, and Adult Education
June 1S, 1993
Sheriff w. Alvin Hudson,
City of Roanoke
P.O. Box 494
Roanoke, Virginia 24003
Jr.
Dear Sheriff Hudson:
The State Department of Education has approved $16,500
for the GED program in the Roanoke City Jail for the period
beginning July I, 1993 and ending June 30, 1994. This will
need to be matched with $1,833 in cash. That cash match can
come from funds which you use to purchase supplies and
materials or pay salaries and/or fixed benefits to employees
in the GED instructional program.
We have spoken to the appropriate personnel in the State
and they are aware of your need for more funds. As you know,
JoAnne Wray of the State staff has visited your facility and
knows the need first-hand and has agreed to work toward
increased funding.
We will be contacting you periodically to secure numbers
of hours which individuals have worked so that we can claim
reimbursement for this program from the State. We will
forward funds to your office upon receipt.
We appreciate your interest in this program and are
grateful for your support and that of Charlie Poff. He has
been very effective in his work with our department and we
appreciate those efforts. We also look forward to working
with your instructional staff in professional development
service programs for teachers during the schaol year.
C: ~Charlie Poff
Dot ltayes
Sincerely,
Lloyd W.
Director
Enoch,
Excellence in Education
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
October 26, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #20-77-137-450
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of T~ansportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
pc:
M. Scott Hollis, Urban Engineer, Virginia Department of Transportation, 1401
East Broad Street, Richmond, Virginia 232~9
Wilburn C. Dibling, Jr., City Attorney
James D. Gl~isso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
John R. Marlles, Chief, Community Planning
Phillip F. Sparks, Acting Chief, Economic Development
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20-77-137-450
Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Ross:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City CIcrk
October 26, 1993
File #20-77-137-450
John G. Miliken, Chairperson
Commonwealth Transportation Board
Department of Transportation
613 Ninth Street
Richmond, Virginia 23219
Dear Mr. Miliken:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/P~AE
City Clerk
MFP: sm
Ene.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20-77-137-450
Mary H. Allen
Clerk to the Board
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/~AE
City Clerk
MFP: sm
Eno.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20~77-137-450
Forest G. Jones
Clerk of Council
City of Salem
P. O. Box 869
Salem, Virginia 24153
Dear Mr. Jones:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia foliowing U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20-77-137-450
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 1371
Roanoke, Virginia 24007
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC~AAE
City Clerk
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MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20-77-137-450
The Honorable A. Victor Thomas, Member
House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
Dear Delegate Thomas:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #20-77-137-450
The Honorable J. Brandon Bell, Member
Senate of Virginia
P. O. Box 11341
Roanoke, Virginia 24022
Dear Senator Bell:
I am enclosing copy of Resolution No. 31748-102593 urging the Virginia
Transportation Commission and the Virginia Department of Transportation to support
an alignment of 1-73 within the Commonwealth of Virginia following U. S. Route 460
from the West Virginia line to Roanoke and U. S. Route 220 from Roanoke to the
North Carolina line. Resolution No. 31748-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31748-102593.
VIRGINIA,
A RESOLUTION urging that Interstate 73 in the Commonwealth of
Virginia follow the U.S. Route 460 and U.S. Route 220 corridor
alignment.
WHEREAS, the Intermodal Surface Transportation Efficiency Act of
1991 ("ISTEA") authorized the development of a National Highway System
to "...provide an interconnected system of principal arterial routes
which will serve major population centers, international border
crossings, ports, airports, public transportation facilities, and other
intermodal transportation facilities and other major travel
destinations; meet national defense requirements; and serve interstate
and interregional travel";
WHEREAS, ISTEA further identified in Section 1105, the Interstate
73 Corridor from Charleston, South Carolina, to Detroit, Michigan, as
being a high priority;
WHEREAS, the States of West Virginia and North Carolina have
established proposed alignments for 1-73;
WHEREAS, the Commonwealth of Virginia has not yet decided where 1-
73 should be located within the Commonwealth;
WHEREAS, travel and economic development of the Roanoke and New
River Valleys would be better served by virtue of an 1-73 alignment
following U.S. Routes 460 and 220;
WHEREAS, the interests of the Commonwealth of Virginia would be
better served by an 1-73 alignment following U.S. Routes 460 and 220
because such alignment would provide improved access to areas having
the largest population as well as providing access to the medical and
financial centers of Southwestern Virginia and the largest airport in
Southwestern Virginia;
WHEREAS, the alignment of 1-73 along the U.S. Route 460 and 220
corridors would strengthen both interstate and intrastate commerce and
provide direct economic benefits to the Commonwealth; and
WHEREAS, the Executive Committee of the Blue Ridge Region of
Virginia, Inc., has by resolution supported the U.S. Route 460/220
corridor alignment for 1-73;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Commonwealth Transportation Board and the Virginia
Department of Transportation are urged to support an alignment of 1-73
within the Commonwealth of Virginia following U.S. Route 460 from the
West Virginia line to Roanoke and U.S. Route 220 from Roanoke to the
North Carolina line.
2. The City Clerk is directed to forward an attested copy of
this resolution to the Honorable Jo Brandon Bell, Member, Senate of
Virginia, the Honorable A. Victor Thomas, Member, House of Delegates,
the Honorable Clifton A. Woodrum, III, Member, House of Delegates, the
Commonwealth Transportation Board, and the Clerks of the governing
bodies of Roanoke County, the City of Salem and the Town of Vinton.
ATTEST:
City Clerk.
Roanoke, Virginia
October 25, 1993
Honorable David A. Bowers,
and Members of Council
Roanoke, Virginia
Mayor
Dear Members of Council:
SUBJECT: Interstate 73
I. Background:
The Intermodal Surface Transportation Efficiency Act of
1991 (ISTEA), authorized the development of a National
Highway System (NHS) to "... provide an interconnected
system of principal arterial routes which will serve
major population centers, international border crossings,
ports, airports, public transportation facilities, and
other intermodal transportation facilities and other
major travel destinations; meet national defense
requirements; and serve interstate and interregional
travel."
ISTEA further identified in Section 1105 (High Priority
Corridors on National Highway System), the Interstate 73
(I-73) corridor from Charleston, South Carolina to
Detroit, Michigan.
City Council, at its meeting on September 27, 1993,
directed the City Manager to determine the status of the
1-73 plans and advise the council on what it needs to do
to lobby for the road.
II. Current Situation:
ae
West Virginia has established their portion of 1-73 to
follow the current alignment of U.S. Route 52 from
Huntington to Bluefield.
B. North Carolina has legislation pending that addresses the
need for the 1-73 corridor to serve Winston-Salem.
Virginia Department of Transportation (VDOT) has not yet
studied nor decided where 1-73 should be located in
Virginia. VDOT officials hope to meet in the near future
with West Virginia and North Carolina representatives to
jointly study the corridor opportunities in Virginia. At
least six (6) potential 1-73 corridors have been
Honorable Mayor and Members of Council
Page 2
III.
IV.
suggested by various elected officials, civic
organizations and concerned citizens across southwestern
Virginia.
These include:
1. Route 23 Corridor (Route 23 from Kentucky, through
Virginia to the Tennessee State Line)
Routes 460/16/58 Corridor (Route 460 to Tazewell,
Route 16 to Marion and then overlapping the
Commonwealth Transportation Board approved Route 58
corridor to North Carolina)
3. Existing 1-77 Corridor
Routes 460/100/52 Corridor (Route 460 to Pearisburg,
then Route 100 to Hillsville and then follow Route
52 to North Carolina)
Se
Routes 460/8 Corridor (Route 460 from West Virginia
to Christiansburg to Route 8 South to the North
Carolina State Line)
6. Routes 460/220 Corridor (Route 460 from West
Virginia to Roanoke and Route 220 from Roanoke to
the North Carolina State Line)
U.S. Route 460/220 Corridor alignment is supported by the
Executive Committee of the Blue Ridge Region of Virginia,
Inc. Their resolution in support of this project further
resolved that localities and other interested parties
along this alignment take similar positions endorsing the
development of 1-73 along the proposed corridor.
Issues:
A. Travel and economic development
B. Funding
C. Timing
Alternatives:
City Council adopt a resolution in support of the
alignment for 1-73 through Virginia that would generally
follow Route 460 from the West Virginia line to Roanoke
Honorable Mayor and Members of Council
Page 3
and Route 220 South from Roanoke to the North Carolina
line, and request the Virginia Department of
Transportation to actively study the 1-73 alignment
through Virginia and urge other localities and interested
parties along the proposed alignment to take similar
positions endorsing development of 1-73 along this
proposed corridor.
Travel and economic development of the Roanoke and
New River Valleys would be better served by virtue
of more efficient access to major population
centers. Likewise, the Commonwealth of Virginia
would realize more of a benefit from this alignment
(than the other alternatives) by improving access to
our region which has the largest population, medical
and financial centers, as well as the largest
airport, in western Virginia (These characteristics
match those associated with the National Highway
System, to which 1-73 would belong). This
strengthens both interstate and intrastate commerce
which is of direct economic benefit to the state.
2. Funding amounts and sources remain unknown at this
time.
3. Timinq for this project remains unknown at this
time.
B. City Council do nothing to support the 1-73 corridor.
1. Travel and economic development opportunities may be
missed.
2. Funding is not an issue.
3. Timing is not an issue.
Recommendation is that City Council adopt a resolution in
support of the alignment for 1-73 through Virginia that would
generally follow Route 460 from the West Virginia line to
Roanoke and Route 220 South from Roanoke to the North
Carolina line, and request the Virginia Department of
Transportation to actively study the 1-73 alignment through
Virginia and urge other localities and interested parties
along the proposed alignment to take similar positions
endorsing development of 1-73 along this proposed corridor.
Honorable Mayor and Members of Council
Page 4
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:jrm
copy: M. Scott Hollis, State Urban Engineer, VDOT
City Attorney
Director of Finance
Office of Management & Budget
Director of Public Works
Chief, Economic Development
Chief, Planning & Community Development
Traffic Engineer
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #22-72
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31749-102593 authorizing you or your designee
to enter into a contract with the Virginia Department of Health relating to operation
of the local Health Department, upon certain terms and conditions. Resolution No.
31749-102593 was adopted by the Council of the City of Roanoke at a regxxlar meeting
held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CIVrC/AAE
City Clerk
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Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Donald R. Stern, M. D., Director, Health Department
Glenn D. Radcliffe, Director, Human Development
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31749-102593.
VIRGINIA,
A RESOLUTION authorizing the City Manager or his designee
enter into a contract with
relating to the operation of
certain terms and conditions.
to
the Virginia Department of Health
the local Health Department, upon
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or his designee, and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest,
respectively, the requisite contract with the Virginia Department
of Health, pursuant to S32.1-31, Code of Virginia (1950), as
amended. Said contract established the financial contributions of
the City and the Commonwealth to the local Health Department and
the public health services to be rendered by such Department. Said
contract to be in form approved by the City Attorney.
ATTEST:
City Clerk.
RECEI' ?
£:ITY c' '
Roanoke, Virginia
October 25, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA STATE DEPARTMENT OF HEALTH AND
OF ROANOKE CONTRACT FOR SERVICES
THE CITY
I. BACKGROUND
Local commitment statement was used in previous
years to certify that City Council appropriated a
given amount for the support of the Roanoke City
Health Department.
Health Laws of Virqinia, Chapter 1, Article 5,
Paragraph 32.1-31, "Operation of local health
department under contract with Board; district
health departments," states (in part):
A governing body of a City may enter into a
contract with the Board for the operation of the
local health department in such City. The
contract between the City and the Board shall
specify the services to be provided in addition to
the services required by law and shall contain
other provisions as the Board and the governing
body may agree upon.
II. CURRENT SITUATION
Local commitment statement was declared obsolete
July 1, 1987 and replaced by attached contract and
services checklist.
Contract and services checklist must be completed
per instructions received by the State Health
Department from Dr. Robert B. Stroube, Deputy
Commissioner for Community Health Services, dated
September 27, 1988. Contract between the
Commonwealth of Virginia and City of Roanoke is
necessary for proper billing to localities for
health and environmental services.
Contract establishes that legal defense with
respect to services performed pursuant to local
ordinance, services performed pursuant to State
enabling legislation set out in Title 15.1 of the
State Code, and other services set out in
Attachment A(2) of the contract will be provided
by the City Attorney. This requirement will
continue to impose an additional burden on this
office.
III.
A.
The 1993-94 Health Department Budget is based
on approved funding as follows:
a. State $1~510~119.00
b. Local Match - $1~021~938.00
ISSUES
Services to citizens.
B. Funding.
C. Legal.
IV. ALTERNATIVES
City Council authorize the City Manager or his
designee to execute a contract approved by the
City Attorney with the State Health Department as
provided for in the Health Laws of Virginia.
1. Services to citizens would be continued.
2. Funding has been approved by the State and
City.
3. Legal requirements would be met.
Do not authorize the City Manager or his designee
to execute a contract with the State Health
Department as provided for in the Health Laws of
Virginia.
Services to citizens could be discontinued by
the State, and eligible Roanoke City citizens
would not receive health department services.
2. Funding would not be made available by the
State.
3. Legal requirements and compliance with Health
Laws of Virginia would not be met.
V. RECOMMENDATION
City Council concur in the implementation of
Alternative A and authorize the City Manager or his
designee to execute a contract, form approved, by the
City Attorney with the State Health Department as
provided for in the Health Laws of Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DRS/GDR/gor
cc:
James Grisso, Acting Director of Finance
Wilburn C. Dibling, City Attorney
Glenn D. Radcliffe, Director of Human Resources
Dr. Donald R. Stern, Director,
Roanoke City Health Department
Attachment
COMMONWEALTH Of VIRGINIA
DEPARTMENT OF HEALTH
STATEMENT OF AGREEMENT WITH
of the City of RO~anoke
of County or City)
City Council
(Board of Supervisors or City Council
Under this agreement, which is created in satisfaction of the requirements of R 32.1-31 of
the Code of Virginia (1950), as amended, the Virginia Department of Health, over the course
of one fiscal year, will pay an amount not to exceed $ 1,510,119 , in
accordance with appropriations by the General Assembly, and in like timeframe, the
City Council (Board of SupervisorsorCityCouncil),
will provide by appropriation a sum of $ 1~021,93~ These joint funds will be
distributed in timely installments, as services are rendered in the operation of the
Roanoke City Health Department, which shall perform public health
services to the Commonwealth as indicated in Attachment A(I.), and will perform services
required by local ordinances as indicated in Attachment A(2.).
The term of this agreement is one year, beginning July 1, 1993.
The parties agree that:
1. Under this agreement, as set forth in paragraphs A, B, C, and D
below, the Commonwealth of Virginia and the Virginia Department of Health shall be
responsible for providing liability insurance coverage and will provide legal defense for
state employees of the local health department for acts or occurrences arising from
performance of activities conducted pursuant to state statutes and regulations.
A. The responsibility of the Commonwealth and the Virginia
Department of Health to provide liability insurance coverage shall be limited to and
governed by the Self-Insured General Liability Plan for the Commonwealth of
Virginia, established under R 2.1-526.8 of the Code of Virginia. Such insurance
coverage shall extend to the services specified in Attachments A(I.) and A(2.),
unless the locality has opted to provide coverage for the employee under the Public
Officials Liability Self-insurance Plan, established under R 2.1-526.8:1 of the Code,
or under a policy procured by the locality.
B. The Commonwealth and the Virginia Department of Health will
be responsible for providing legal defense for those acts or occurrences arising from
the performance of those services listed in Attachment A(I.), conducted in the
performance of this contract, as provided for under the Code of Virginia and as
provided for under the terms and conditions of the Self-insured General Liability
Plan for the Commonwealth of Virginia.
C. Services listed in Attachment A(2.), any services performed pursuant to a local
ordinance, and any services authorized solely by Title 15.1 of the Code of Virginia,
when performed by a state employee, are herewith expressly excepted from any
STATEMENT OF AGREEMENT
pa.ne 2
requirements of legal defense or representation by the Attorney General or the
Commonwealth. _For purposes of assuring the eligibility of a state employee
performing such services for liability coverage under the Self-Insured General
Liability Plan of the Commonwealth of Virginia, the Attorney General has approved,
pursuant to R2.1-121 of the Code of Virginia and the Self-Insured General Liability
Plan of the Commonwealth of Virginia, the legal representation of said employee by
the city or county attorney, and the City Counci~
(Board of Supervisors or City Council) hereby
expressly agrees to provide the legal defense or representation at its sole expense
in such cases by its local attorney.
D. In no event shall the Commonwealth or the Virginia, Department of Health
be responsible for providing legal defense or insurance coverage for local
government employees.
2. Title to equipment purchased with funds appropriated by the local
government and transferred to the state, either as match for state dollars or as a purchase
under appropriated funds expressly allocated to support the activities of the local health
department, will be retained by the Commonwealth and will be entered into the Virginia
Fixed Asset Accounting and Control System. Local appropriations for equipment to be
locally owned and controlled should not be remitted to the Commonwealth, and the local
government's procurement procedures shall apply in the purchase. The locality assumes
the responsibility to maintain the equipment and all records thereon.
3. Amendments to or modifications of this contract must be agreed to
in writing and signed by both parties.
State Health Commissioner
Virginia Department of Health
Date
Approved as to form:
(Office of the Attorney General)
Date
Attachments:
Local authorizing officer
Title
Date
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1.)
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT Ail.)
VIRGIHIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
HEDICAL CARE SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY
DEPARTMENTS
INDIGENT (32.1-11)
For Each Service Provided, Check Block
COMMUNICASLE DISEASE SERVICES
Childhood Immunizations
As provided for in 32.1-46
SexuaLly transmitted disease screening,
diagnosis, treatment, & surveillance
32.1-57
Surveittance of reportable communicabte
diseases, food borne disease outbreaks,
and other unusuat disease outbreaks
32.1-39 and Rutes and ReguLations
Tubercutosis control screening,
diagnosis, treatment, and surveiitance
32.1-49 and 32.1-54
CHILD HEALTH SERVICES
Chitdren SpeciaLty services; diagnosis
treatment, foLtow-up, and parent
teaching
32.1-77, 32.1-89 and32.1-90
Screening for genetic traits and inborn
errors of metabotism, and provision of
dietary supptenmnts
32.1-65 and32.1-69
~eli child care up to again(enter year)
EPSDT (Medicaid)
for Highest lnco~ne Lever Served I
A [ a ) C ) 0 I E )
x I x [ x I x I x I x I
x I x I x [ x I x I x I
x I x I x I x I x I x I
I I I I I I
I I I I I I
x I x I x I x I x I x I
At Bi C I O I E I FI
x I x I X I x I X I X I
I I I I I I
I I I I I I
I I [ I I I
X I X I X I X I X [ X I
I I I I I I
X I X I X [ X IX IX I
x I x I x I x I [ I
x I x I x I x i x i x I
REVISED JUNE, 1991
PAGE 1 OF 8 PAGES OF ATTACHMENTS
LOCAL DOVERNHENT AGREBHENT~ ATTACHMEHT A(1.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH BBRVICB$
MEDICAL CARE SERVICES CONTINUED
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
~NCOME LEVEL A JS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY ~NDIGENT
For Each Service Provided, Check BLock for Highest Income Level Served
MATERNAL HEALTH SERVICES
Prenatal and pos: partt~'~ care for
risk and intermediate risk women
A
Pregnancy testing and counseling
X
X
BaPycare Services X X X
~IC X X X X
FAMILY PLANNING SERVICES A B C D E F
Clinic services including drubs and
contraceptive supplies X X X X X X
X X X X X
X
REVISED JUNE, 1991
PAGE 2 OF E PAGES OF ATTACHMENTS
LOCAL GOVERRMENT AGREEHERTi ATTACHMENT Ail.)
OTBER PUBLIC HEALTH SBRVICES
The following services perform~ in J
accordance with the provisions of the !
Code of Virgin(a, the regulations of theJ
Board of Health and/or the policies and
STATE
Medicaid Nursing Home Screening X
Medicaid Preauthorizations X
Vital Records (geach Certificates) X
Other (List)
Comprehensive Services Act
for At-Risk Youth & Families x
EarlS intervention services
for infants and toddlers with
disabilities x
I
REVISED JUNE. 1991
PAGE ~ OF 8 PAGEg OF ATTACRMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACMMENT
For Each Service Provided, Check Block for Bighes: Income Level Served
GENERAL MEDICAL SERVICES A B C D E F
Activities of Daily Living X X X X X X
Community Education X X X X X X
General CLinic Services X X X X X
Home Health Services (skilled nursing
and ~herapy)
X
X
X
X
Outreach X X X X X X
Occupational Health Services X X X X X X
Personal Care X X X X X
Pharmacy Services X X X X X X
Hypertension screening, referral, and
X X X X X X
counseling
Other: City Empl,~, Wellness Cln. I x x x x x x
SPECIALITY CLINIC SERVICES (List) A ~ C 0 E I
Refugee Clinic
Pharmacy Services
~ree ~lioic~ General Relief
ity dali, ue~entlon
· ~ome, LOA!
m
OENTAL HEALTH SERVICES
X
X
I x
I x
I x
[ X
I x
[ x
I x
x x J x
o I E I
X I
x I
x I x
Preventive CLinic Services - Children J X
Preventive Clinic Services - Adults I x
Rest:rative CLinic Services J X
Co~mm~nity Education I x
Other: J
REVISED JUNE, 1991
PAGE 6 OF 8 PAGES OF ATYACNMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACRMENT A(2,)
V1RDINIA DEPARTHENT OF HEALTH
COMMUNITY NEALTR SERVICES
PUBLIC HEALTN SERVICES PROVIDED UNDER
LOCA~OROINAHCES OR CONTRACT WITH LOCAL GOVERNMENTS
For Each Service Provided, Check BLock for RiBhes[ income Level Served
x I x ix x Ix
I I I
I I i
E~oLoyee Physicals
Primary Care for ir~aates in Local
jails or correctional institutions
Other Medical Services (List)
X
REVISED JURE, 1991
PAGE 8 OF 8 PAGES OF ATTACHMENTS
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF HEALTH
Addendum to STATEM]~NT OF AGREEMENT with City Council
(Board of Supervisors or City Council
of
beginning July 1, 1993
Both parties agree that in order to meet critical public health needs
of the Commonwealth, should a local health department have an emergent
need for a given resource, the State Health Commissioner reserves the
option of moving state resources on a temporary basis from one locality
to another to meet these needs. Documentation detailing the use and
costs of these resources will be maintained by the District office
having administrative supervision of the local health department(s)
receiving the service. Reimbursement of the donor locality's share of
the resource so used will be made from the recipient locality's share
of the funds deposited with the Treasurer of Virginia to support the
operating budget for t'h~ recipient locality. Such transfer of funds
will be the responsibility of District management and must occur within
the same Fiscal Year in which the service was provided.
State Health Commissioner
Virginia Department of Health
Local Authorizing Officer
Title
Date date
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #5-24-184
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31750-102593 amending the Code of the City of
Roanoke (1979), as amended, by repealing Article III, Auxiliary Police of
Chapter 23, Police, to abolish the auxiliary police force of the City. Ordinance No.
31750-102593 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CM~'/AAE
City Clerk
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pc:
The Honorable Kenneth E. Trabue, Chief Judge, Circuit Court
The Honorable G. O. Clemene, Judge, Circuit Court
The Honorable Roy B. Wiliett, Judge, Circuit Court
The Honorable Diane M. Strickland, Judge, Circuit Court
The Honorable Clifford R. Weckstein, Judge, Circuit Court
W. Robert Herbert
October 26, 1993
Page 2
pc:
The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable
District Court
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
John B. Ferguson, Judge, Juvenile and Domestic Relations
Edward S. Kidd, Jr., Chief Judge, General District Court
Julian H. Raney, Jr., Judge, General District Court
Richard C. Pattisal, Judge, General District Court
Donald S. Caldwell, Commonwealth's Attorney
Arthur B. Crush, III, Clerk, Circuit Court
Patsy Bussey, Clerk, Juvenile and Domestic Relations District Court
Ronald Albright, Clerk, General District Court
Bobby D. Casey, Office of the Magistrate
Clayne M. Calhoun, Law Librarian
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Police Chief
Glenn D. Radcliffe, Director, Human Development
Kenneth S. Cronin, Personnel Manager
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Sandra H. Eakin, Deputy City Clerk
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia
Building, Roanoke, Virginia 24011
Robert L. Laslie, Vice President - Supplements, Municipal Code
Corporation, P. O. Box 223§, Tal]ahassee, Florida 32304
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31750-102593.
AN ORDINANCE amending the Code of the City of Roanoke (1979),
as amended, by repealing Article III, Auxiliary Police of
Chapter 23, Police, to abolish the auxiliary police force of the
City; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is
amended and reordained by repealing Article III, Auxiliary Police
of Chapter 23, Police, which Article consists of the following
sections: S23-35. Authority to appoint and use; limitation on
membership; removal of members; S23-36. Waiver of city's liability
for damages; ~23-37. Oath of office; ~23-38. Time of service;
~23-39. General authority and immunity; ~23-40. Training; duty
assignments, uniforms~ etc.; S23-41. Operation of police department
vehicles; ~23-42. Acting beyond city limits; and ~23-43. Revocation
of authority; disbanding force.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
EEC? ~'
CITY CL F* :
'93 OOT 20
Honorable Mayor and City Council
Roanoke, Virginia
h9:lR
Roanoke, Virginia
October 25, 1993
SUBJECT: CITY CODE REVISION CONCERNING AUXILIARY POLICE UNIT
I. BACKGROUND
The Police Department is presently in the final stages of
the National Accreditation Process.
The Accreditation Standards for the use of civilian
volunteers are not compatible with the departments
current practices. The departments practices are based on
the City Code, Chapter 23, Article III Sections 23-35
thru 23-43.
Ce
The Auxiliary Police Unit with roots extending back to
the office of Civil Defense, was established in 1965.
The members have donated thousands of hours of service to
the community through support and assistance of police
officers in the performance of their duties.
II. CURRENT SITUATION
The Auxiliary is presently composed of volunteers who
have specific authority and requirements governed by the
City Code:
2.
3.
4.
Authority to carry firearms,
Limited arrest authority,
Limited training requirements
Exemption from city liability coverage.
Accreditation standards define armed civilian volunteers
having arrest authority as "Reserve Officers" and
require:
Appointment, traininq, and liability coverage equal
to full time sworn police officers.
Civilian volunteers may meet accreditation training
standards by attending the police department's basic
training academy. This requires fourteen (14)
consecutive weeks of attendance and places an extreme
burden on the volunteer.
Council Report Page 2
Auxiliary Police Unit
Four (4) of the seventeen (17) members of the Auxiliary
Unit meet accreditation training standards.
Auxiliary Police ReDresentatives met with the Chief of
Police and appropriate staff members to participate in
the interim step to meet accreditation standards. Those
representatives concurred fully with the recommendations
of this report.
III.
A. Accreditation Standards
B. Accreditation time constraints
IV. ALTERNATIVES
City Council take immediate action to rescind City Code
Chapter 23, Article III Sections 23-35 thru 23-43. Upon
the successful completion of the Accreditation Process,
representatives of the Auxiliary Unit and the Police
Department will develop a citizen volunteer program which
meets the accreditation standards.
1. Accreditation Standards are no longer an issue.
2. Accreditation time constraints would no longer be
an issue.
B. City Council delay action.
1. Accreditation Standards can not be met.
Accreditation time constraints could not be met
resulting in substantial monetary penalties if the
Accreditation process is continued.
RECOMMENDATION
That City Council approve Alternative "A" and rescind Sections
23-35 thru 23-43 of Article III, Chapter 23 of the City Code
and formally recognize the Auxiliary Police Unit for its'
outstanding service to the community, dedication to duty and
personal sacrifice of the members.
Respectfully~ -~~sub~
W. Robert Herbert
City Manager
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #5-60-62-103-299-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31751-102593 amending and reordaining certain
sections of the 1993-94 Management Services Appropriations, providing for the
transfer of $24,026.00 from Retained Earnings - Unrestricted, to Other Equipment,
in connection with purchase of three photocopiers for use by the Clerk of Circuit
Court, General District Court and the Police Department. Ordinance No. 31751-
102593 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC~'AAE
City Clerk
MFP: sm
Eno.
pe:
The Honorable Arthur B. Crush, III, Clerk, Circuit Court
Ronald Albright, Clerk, General District Court
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Police Chief
Barry L. Key, Manager, Office of Management and Budget
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 25th day of October, 1993.
No. 31751-102593.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Management Services Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Management Services
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Capital Outlay
Capital Outlay (1) .................................
Retained Earninqm
Retained Earnings - Unrestricted (2)
472,259
472,259
310,524
1) Other
Equipment
2) Retained
Earnings -
Unrestricted
(015-002-1618-9015) $ 24,026
(015-3336) (24,026)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 25, 1993
Honorable Mayor and Members of Council
Roanoke, Virginia
Subject:
Appropriation of Funds for Replacement of Photocopiers -
Bid Number 93-7-16
Dear Mayor and Members of Council:
I. Background:
Ae
The Department of Manaqement Services is charqed with the responsibility of
providinq/maintaininq photocopy equipment capable of reproducinq an averaqe of
210,000 copies per month for all City departments and agencies. These copiers are
strategically located throughout the Municipal Complex, Courthouse and at outlying
City facilities.
B. The followinq equipment needs to be replaced in order to maintain the current level
of productivity:
Clerk of Circuit Court - A Monroe RL-940DX copier was purchased in July, 1990
and is currently used to reproduce an average of 20,000 - 25,000 copies per
month. The average useful life of a copier is five (5) years; however, this
particular copier has become unreliable due to maintenance requirements/
downtime.
General District Court Clerk's Office - A Xerox 1050 copier is currently used to
provide approximately 10,000 - 20,000 copies per month. The average useful
life of a copier is five (5) years. This particular copier is seven (7) years old and
has become unreliable due to maintenance requirements/downtime.
Police Department - Services Division - A Monroe RL-945DX copier was
purchased in June, 1991, for use by the Services Division of the Roanoke City
Police Department. Although this copier has been in use for only 26 months, it
has become unreliable and unable to meet their 24-hours, 7 days per week,
copying needs due to maintenance requirements and constant downtime.
C. City Council must authorize the appropriation from a retained earnings account in
order to purchase the needed equipment.
Honorable Mayor and Members of City Council
Page 2
II. Current Situation:
A. Bid requests were specifically sent to thirteen (13) firms currently listed on the City's
bid list with nine (9) firms responding.
Bids were received, after due and proper advertisement, until 2:00 p.m., on July 21,
1993, at which time, all bids so received were publicly opened and read in the Office
of the Manager of General Services.
C. All bids were evaluated in a consistent manner by representatives of Management
Services and General Services. Bid tabulation is attached.
D. All bids meetinR specifications were then compared to State Contract for pricing.
E. The lowest responsible bid, meetinq specifications, and State Contract Price(s) for
each copier is as follows:
1. Clerk of Circuit Court:
Bids - The lowest responsible bid, meeting specifications was submitted by
Monroe Systems for Business, Inc., for a Monroe RL-946DX Copier at a total
cost of $6,788 (including $250 trade-in allowance).
State Contract Pricinq also considered in addition to bids:
Monroe Systems for Business
Cobb Office Products, Inc.
RL-945DX $7,515
Mita DC-4585 $7,340
2. General District Court Clerk's Office:
Bids - The lowest responsible bid, meeting specifications was submitted by Cobb
Office Products, Inc., for a Mita DC-7090 Copier at a total cost of $10,200 (no
trade-in allowance offered).
State Contract Pricinq also considered in addition to bids:
Cobb Office Products
Monroe Systems for Business
The Copy Machine Store
H&R Office Systems
Mita DC-7090
RL-970DS
Mita DC-7090
Mita DC-7090
$13,000
$13,120'
$10,796'
$11,164'
* Equipment is not available on State Contract in our zone.
· Honorable Mayor and Members of City Council
Page 3
3. Police Department:
Bids - The lowest responsible bid, meeting specifications was submitted by
Monroe Systems for Business, Inc., for a Monroe RL-946DX Copier, at a cost of
$6,238 (including $800 trade-in allowance). Cost without trade-in is $7,038.
At this time, we do not wish to take advantage of the trade-in, but rather, relocate
the current copier to the 1st floor of the Municipal Building to allow more efficient
use of City assets and enhance employee productivity (no copy machine is
available on the 1st floor). Therefore, the total cost is $7,038.
State Contract Pricinq also considered in addition to bid.~:
Monroe Systems for Business
Cobb Office Products, Inc.
RL-945DX $7,515
Mita DC-4585 $7,340
All other bids were either not the lowest bid or took exceptions to the specifications
that were substantial and could not be waived as informalities as per attached tables.
III,
Issues:
^. Need.
B. Compliance with specifications.
C. Fund availability.
IV. Alternatives:
Council appropriate funds totalinq $24,026 to allow the purchase of one (1) Mita DC
7090 Copier as submitted by Cobb Office Products, Inc., at a cost of $10,200; and
two (2) Monroe RL-946DX copiers as submitted by Monroe Systems for Business,
Inc., one at a cost of $6,788 to include trade-in, and one at a cost of $7,038 to
exclude trade-in offered.
Need - Requested equipment is needed to replace existing equipment which is
unreliable and/or inadequate to meet the copying needs of three operating
departments.
2. Compliance with Specifications - The units recommended in this alternative meet
required specifications developed jointly with the departments.
Honorable Mayor and Members of City Council
Page 4
3. Fund Availability - Funds are available in Management Services Retained
Earnings for equipment replacement.
B. Do not appropriate funds and reiect all bids for the purchase of three (3)copiers.
Need - Required replacement equipment would not be purchased resulting in
copying needs of three departments not being met in a timely and cost effective
manner.
2. Compliance with Specifications - would not be a factor in this alternative.
3. Fund Availability - Available funds would not be expended.
V. Recommendation:
Ao
Council concur with Alternative "A", thereby appropriating $24,026 from Management
Services Retained Earnings to Management Services' "Other Equipment" account
#015-002-1618-9015 for these purchases.
Respectfully submitted,
WRH/BLK/MDS
W. Robert Herbert
City Manager
Attachments
CC:
City Attorney
Director of Finance
Manager, Management & Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #45-299-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday,
October 25, 1993, Council Member White requested a private briefing with regard to
photocopiers in use within the City government structure, as well as the City's Print
Shop, i.e.: number of photocopiers, cost of operating and maintaining
photocopiers, and volume of copies, etc. He also inquired as to whether or not there
are certain city services and certain school services in regard to printing that could
be combined as a cost saving measure.
Sincerely,
Mary F. Parker, CMC/A~AE
City Clerk
MFP: sm
pc:
The Honorable William White, Sr., Council Member
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #58-60-123-183-270-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31752-102593 amending and reordaining certain
sections of the 1993-94 General Fund Appropriations, providing for the transfer of
$39,900.00 from Capital Maintenance and Equipment Replacement Program - City
Unappropriated, to Building Maintenance - Maintenance Outside Contract, to provide
funds for payment to York International, Inc., for repairs made to an air
conditioning unit in the Roanoke City Jail. Ordinance No. 31752-102593 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday,
October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
The Honorable W. Alvin Hudson, City Sheriff
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Kenneth S. Cronin, Personnel Manager
Barry K. Agnew, Acting Risk Management Officer
Barry L. Key, Manager, Office of Management and Budget
Sandra H. Eakin, Deputy City Clerk
IN T~ COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA
The 25th day of October, 1993.
No. 31752-102593.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
1993-94
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Works
Building Maintenance (1) ..........................
Fund Balance
Capital Maintenance & Equipment Replacement Program -
city - Unappropriated (2) .........................
$ 19,816,354
3,026,019
1,623,315
1) Maintenance
Outside
Contracts (001-052-4330-3056) $ 39,900
2) CMERP City (001-3323) (39,900)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and City Council
Roanoke, Virginia
CiTY i 'Roanoke, Virginia
October 25, 1993
Dear Members of City Council:
Subject: Fund Appropriation
Jail Air Conditioner Repairs
Background
A. Air Conditioner at the City Jail failed and first call
was made to servicer on May 28, 1993.
B. Report was submitted to City Council on June 28, 1993,
on the state of the emergency.
Emergency measures were taken to initiate repairs
on June 28, 1993, under City Code Section 23.1 - 6
"Exceptions to requirements of competitive procurement
(b.) where an emergency procurement is made pursuant to
Section 41 of the City Charter".
go
York International, Inc., the equipment manufacturer,
made repairs and re-installed Air Conditioner on
July 18, 1993.
Cost of Repairs and installation is $39,900.00.
II.
Current Situation
Unit was repaired and put back into service in an
expedient fashion.
Funding is needed to pay York International, Inc.
$39,900.00 for the repairs, that were made to the
Jail Air Conditioner.
III.
Issues
A.
B. Timeliness
Page 2
IV.
Alternatives
Approve appropriation of $ 39,900.00 from Capital
Maintenance and Equipment Replacement Program
(CMERP) account to Building Maintenance Outside
Contracts Account #001-052-4330-3056.
o
Funding needs would be met. Funds were retained
from 92/93 CMERP in anticipation of this need.
Timeliness payment to York International, Inc.,
would be made in a timely fashion.
Reject request for appropriation of funds.
1. Funding would not be available.
2. Timeliness - Payment to York International,
could not be met.
Inc.
Recommendation
Ao
Council concur with Alternative "A" - appropriate
$39,900. from CMERP Account to Building Maintenance,
Outside Contracts Account #001-052-4330-3056, to provide
for the payment of above required repairs.
R~ectfully,
W. Robert Herbert
City Manager
pc:
Director of Finance
City Attorney
Management & Budget
Director of Public Works
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ~,56
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDi~A H. EAKIN
Deputy City Clerk
October 26, 1993
File #32-67-183-323
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31753-102593 accepting the bid of Cleaning
Services Management, Inc., in the totai amount of $55,200.00, to provide custodiai
services at certain City facilities for the period beginning November 1, 1993, and
ending October 31, 1994, with an option to renew for two additional one-year terms
at the same annual rate, upon certain terms and conditions; authorizing the proper
City officiais to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Resolution No. 31753-102593 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 25,
1993.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Eno.
pc:
David L. Odell, Jr., Vice-President, Cleaning Services Management, Inc.,
P. O. Box 8936, Roanoke, Virginia 24014
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Nelson M. Jackson, Manager, Custodial Services
John W. Coates, Manager, Parks, Recreation and Grounds Maintenance
Glenn D. Radcliffe, Director, Human Development
M. Emily Keyser, Acting City Librarian
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File //32-323-67-405
A-1 Professional Cleaning Service
Southwest Virginia Janitorial Supply, Inc.
Property Management Corporation
Triad Cleaning Service
W. E. Clean, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31753-102593 accepting the bid of Cleaning
Services Management, Inc., in the total amount of $55,200.00, to provide custodial
services at certain City facilities for the period beginning November 1, 1993, and
ending October 31, 1994, with an option to renew for two additional one year terms
at the same annual rate, upon certain terms and conditions; authorizing the proper
City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Resolution No. 31753-102593 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 25,
1993. '
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed services.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31753-102593.
VIRGINIA,
A RESOLUTION accepting the bid of Cleaning Services
Management, Inc., to provide custodial services at certain City
facilities, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute
the requisite contract for such work; and rejecting all other bids
made to the City for the work.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
The bid of Cleaning Services Management, Inc., made to
the City in the total amount of $55,200.00 for providing custodial
services at certain City facilities, for the period beginning
November 1, 1993, and ending October 31, 1994, with the option to
renew for two (2) additional one (1) year terms at the same annual
rate, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office
of the City Clerk. be and is here by ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney.
3. An and all other bids made to the City for the aforesaid
services are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for such bid.
ATTEST:
City Clerk.
[qTY "; r'
October 25, 1993
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Custodial Services
Bid No. 93-8-54
I. Backqround
II.
Januaryt 1990 a study was completed relative to the
possible reduced cost in custodial service for
various libraries and Parks and Recreation Centers.
The original contract awarded in August, 1990 is
$55~195.46.
Annual operatinq cost for this service to be
provided in-house is approximately $90,000 per
year.
Auqust~ 1993 specifications were developed and
along with a request for quotation was sent to
eighteen (18) firms that can provide the desired
service. A public advertisement was also published
in the Roanoke Times and Roanoke Tribune.
Current Situation
Bids were received, after due and proper
advertisement, until 2:00 p.m. on August 25, 1993,
at which time all bids so received were publicly
opened and read in the Office of the Manager of
General Services.
Six (6) bid responses were received. A bid
tabulation is attached.
Ail bids were evaluated in a consistent manner by
representatives of Building Maintenance and General
Services.
The lowest bid, submitted by Cleaning Services
Management, Inc. meets all specifications for an
annual cost of $55,200.00.
Custodial Services
Bid No. 93-8-54
Page 2
III. Issues
IV.
1. Need
2. Compliance with Specifications
3. Fundinq
Alternatives
Accept the lowest responsible bid as submitted by
Cleaning Services Management, Inc. to provide
custodial services to various libraries and Parks
and Recreation Centers at the annual cost of
$55f200.00.
Need - This requested service will provide for
custodial services to various libraries and
Parks and Recreation Centers for the least
expensive cost.
Compliance with Specifications - The bid
submitted by the low bidder, Cleaning Services
Management, Inc. meets all required
specifications.
Fundinq Funds are available in Building
Maintenance account #001-052-4220-2010 to
provide for the requested service.
B. Reject all Bids.
Need - Custodial Services to various libraries
and Parks and Recreation Centers could not be
provided in the most efficient and effective
way.
Compliance with Specifications would not be a
factor in this alternative.
Fundinq - designated Funds would not be
expended with this alternative. Additional
Funding would be needed to accomplish this
task with in-house staff.
Custodial Services
Bid No. 93-8-54
Page 3
V. Recommendation
Council concur with Alternative "A" - accept the
bid from Cleaning Services Management, Inc. to
provide Custodial Services for the period of
November 1, 1993 through October 31, 1994 with the
option to renew for Two (2) additional One (1) year
periods, for the annual cost of $55~200.00.
B. Reject all other Bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc: City Attorney
Director of Finance
0
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2,g)l 1
Telephone: (703) 981.2541
SANDRA H. EAICIN
Deputy City Clerk
October 26, 1993
File #111-354
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31754-102593 authorizing you to enter into a
contract with Quantum Medical Business Service to provide billing and collection
services for Emergency Medical Services, for a monthly rate of 10 per cent of the
first $50,000.00 of net collections per month, and 13 per cent of net collections over
$50,000.00 per month, commencing November 1, 1993, and ending October 31, 1994,
with an option to renew said contract for two additional one year terms. Resolution
No. 31754-102593 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
R. Dan Smith, President, Quantum Medical Business Service, 2840 Electric
Road, Suite 111, Roanoke, Virginia 24018
Wilburn C. Dibllng, Jr., City Attorney
James D. Grisso, Director of Finance
Deborah J. Moses, Chief of Billings and Coliections
George C. Snead, Jr., Director, Public Safety
Wanda B. Reed, Manager, Emergency Services
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31754-102593.
A RESOLUTION authorizing the City Manager to enter into a
contract with Quantum Medical Business Service to provide Emergency
Medical Service billing and collection services.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, an agreement with Quantum Medical
Business Service to perform Emergency Medical Service billing and
collection services for a monthly rate of 10% of first $50,000 of
net collections per month, and 13% of net collections over $50,000
per month.
2. The term of the agreement shall commence November 1, 1993,
and end October 31, 1994, with the City Manager's having an option
to renew the contract on behalf of the City for two (2) additional
one (1) year terms.
3. The contract shall contain such other terms and
conditions deemed appropriate by the City Manager, and the form of
the contract shall be approved by the City Attorney.
ATTEST:
City Clerk.
October 25, 1993
'93 [~C1 2t ~11:28
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Billing and Collection Service for Emergency Medical Services
Proposal Number 93-7-22
I. BACKGROUND
City_ Council approved $130,000 in fiscal year 1993-94 budget for a Billing
and Collection Service for Emergency Medical Services.
Contract with Health East. Inc., who currently provides this billing and
collection service, expired on June 30, 1993. Contract has been extended
on a month-to-month basis pending re-advertisement for proposals.
A Public Advertisement for this billing and collection service was placf, xt
in the Roanoke Times and World News and Roanoke Tribune on July 18,
1993.
II.
Specifications along with Request for Proposals were mailed specifically to
28 firms who are known to provide this type of service.
CURRENT SITUATION
Ten (10~ proposals were received. All proposals were evaluated in a
consistent manner, pursuant to criteria in the Request for Proposals, by
representatives of the following departments:
General Services
Emergency Services/EMS
Billings and Collections
Interviews were cond~Jcted with all ten (10) companies. A ranking of the
top three (3) companies are as follows:
Quantum Medical Business Service
Proclaim Services, Inc.
Carilion Professional Billing Services
Honorable Mayor and City Council
October 25, 1993
Page 2
Negotiations were conducted with Quantum Medical Business Service, the
firm determined to be best qualified to perform billing and collection
services, following the guidelines of the City's procurement code.
III. ISSUES
A. Oualification of Firm
B. Timing
C. Cost
D. Funding
IV. ALTERNATIVES
City. Council award a contract for a Billing and Collection Service for
Emergency Medical Services to Quantum Medical Business Service.
Oualification of firm was verified during the proposal review and
interview for this project.
Timing of award is important due to the June 30, 1993 expiration of
our current contract. Services are currently being provided on a
month-to-month basis.
Based on current gross revenue estimate of $678,000 for this
program, contract cost would be approximately $70,140 payable as
follows:
a. 10% of first $50,000 of net collections per month; and,
b. 13 % of net collections over $50,000 per month.
Funding - Funds are available in Emergency Medical Services
existing account (001-050-3521-2010).
Honorable Mayor and City Council
October 25, 1993
Page 3
B. City Council not award contract for a Billing and Collection Service.
1. ~ would not be an issue in this alternative.
Timin fg_q.__~_l~! - Failure to award contract might jeopardize the
City's ability to collect projected revenues to offset the cost of
providing Emergency Medical Services.
Cost - Cost of awarding this service to another firm or servicing in-
house would be substantially greater than that which is being
recommended.
4. Funding would remain unobligated at this time.
RECOMMENDATION
City Council authorize the City Manager to award a contract with Ouantum
Medical Business Service to provide a Billing and Collection Service for
Emergency Medical Services for the period November 1, 1993 through
October 30, 1994, with an option to renew for two (2) additional one (1)
year periods, in a form approved by the City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/WBR/cw
CC:
City Attorney
Director of Finance
Director of Public Safety
Manager of Emergency Services
Manager of General Services
Manager of Management & Budget
C11~1~ OF I~OANOK£' VA' CITY
October 25, 1993
'93 L T21 P3:51
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
September Financial Report
Attached is the monthly financial report for September, marking the end of the
first quarter of fiscal year 1994. The annual external audit is now complete, I am
pleased to report to you that the unaudited Capital Maintenance and Equipment
Replacement Program (CMERP) amount of ~2,561,827 reported to you on July 26,
1993 has now been certified as correct. Based ona previously established policy, this
funding will be divided between the City and School Administration in the amounts
of $1,333,907 and ~1,227,920 respectively. This is discussed in more detail in a
separate report on today's City Council agenda addressing Critical Capital
Maintenance and Equipment Replacement Needs.
There are several items of General Fund Revenue and Expenditures that deserve
comment.
REVENUE
General Property Taxes appear to be down 4.35% for the current year. The
variation is due to timing of receipt of payments as we approached the October 5
payment due date. Collections are on target with the revenue estimate.
Other Local Tax collections have a favorable variance of 10.94% over last year.
The largest contributor to the favorable variance is increased utility tax collected on
electrical usage, due to the extremely hot summer. Sales tax is up approximately 5%
over last year, an encouraging trend. Also, cigarette taxes are up approximately 13%
due to the increased tax rate effective July 1, 1993.
Permits, Fees and Licenses are up 17.33% over last year. This is attributable
to increased elevator and electrical inspection fees, along with increased street
opening permits.
Honorable Mayor and Members
Roanoke City Council
October 25, 1993
Page 2
Fines and Forfeitures are showing a positive trend of 10.52%, due primarily to
increased collections from parking tickets. An automated system for management of
parking tickets was installed last fiscal year and has improved the efficiency and
effectiveness of collections by the Office of Billings and Collections.
Revenue from Use of Money and Property is down due to the timing of
payment from the State for Social Services office space rent in Municipal North. Also,
interest income for the General Fund is down compared to last year because of the
transfer of operating cash to the newly established School Fund.
Grants-lmAid-Federat Government is down considerably from last fiscal year but
has still exceeded the current year budget. The City received flood damage
reimbursements of approximately $116,000 in fiscal year 1993 which accounts for
this noticeable variance. The City received $56,858 this fiscal year for reimbursement
related to the snow storm last March. These funds were not anticipated in the 1994
adopted budget.
Miscellaneous Revenue reflects a negative variance due to the timing of
collections for insurance recoveries, and timing of sales of surplus City equipment.
Internal Services Revenues are up due to increased rates effective at the
beginning of the fiscal year. Additionally, more work has been performed for the
Enterprise funds by General Fund service departments thus far this year compared to
last.
EXPENDITURES
Expenditures for the entire General Fund are up only 0.59% compared to last
fiscal year. On the year to date basis, one less payday has occurred this fiscal year
compared to last. This accounts for the unusually small growth in expenditures
compared to fiscal year 1993. Variances in some specific categories are explained as
follows:
Public Works expenditures are down in several departments. Although the
current year paving contract is approximately the same as last year, the timing of
payments is such that approximately $148,000 less has been spent on a year to date
basis. Also, equipment purchases for Streets and Traffic, Communications and Solid
Waste Management are less this year than last.
Honorable Mayor and Members
Roanoke City Council
October 25, 1993
Page 3
Health and Welfare expenditures are up primarily due to increased Foster Care
expenditures.
Parks, Recreation and Cultural expenditures include a current year contribution
of 9123,350 to the Hotel Roanoke Conference Center Commission. The 8§0,000
contribution in fiscal year 1993 was funded from the Capital Projects Fund.
Community Development expenditures are up slightly for fiscal year 1994 due
to expenditures for professional services related to development of the City's long
range strategic plan.
Transfer to Debt Service Fund reflects an 18.69% increase due to the first
principal payments on the 1992 bond issue being paid this fiscal year.
The School Fund and Enterprise funds are on target with the adopted budgets
without significant variances. Noteworthy variances will be explained as they occur
throughout the fiscal year. I would be pleased to answer any questions that City
Council may have concerning the Monthly Financia~ Statements.
Director of Finance
JDG/pac
Attachments
CITY OF ROANOKE, VIRGINIA
GENERALFUND
CONTINGENCY BALANCE
SEPTEMBER 30,1993
General Contingency:
Balance July 1, 1993
Ord.
No. DePartment
CMT Contributions
31624 Transfers
31661 Contributions
Purpose
Cultural Subsidy
365,546
Youth Services Grant
Match
Williamson Road Service
District
( 1,000)
1,535)
981
Total Contingency Balance
363,992
1
General Property Taxes
Other Local Taxes
Permits, Fees, and Licenses
Fines and Forfeitures
Revenue From Use of Money and
Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Jul 1-Sep 30 Jul 1-Sep 30 Percentage
1992-93 1993-94 of Chanqe
10,295,810 $ 9,847,593 ( 4.35%)
5,597,190 6,209,305 10.94%
154,067 180,771 17.33%
154,467 170,717 10.52%
Current Fiscal Year
Revised Percent of
Revenue Revenue Estimate
Estimates Received
54,930,443 17.93%
41,637,306 14.91%
622,000 29.06%
636,000 26.88%
169,367 119,476 (29.45%) 855,702 13.96%
3,460,943 3,597,657 3.95% 28,362,789 12.68%
121,226 63,290 (47.79%) 33,000 191.79%
392,438 420,196 7.07% 2,545,589 16.51%
75,991 9,902 (86.97%) 290,880 3.40%
203,623 267,944 31.66% 1,690,300 16.85%
$ 20,625~009 1.27~ $ 131,503~009 15.88~%
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Percent of
Jul I -Sep 30 Jul 1 -Sep 30 Percentage Unencumbered Revised Budget
1992-93 1993-94 of Chanqe Balance Appropriations Obligated
$ 2,327,889
935,650
7,595,333
6,660,885
3,302,638
1,307,313
209,338
3,632,203
8,267,907
1,961~856
$ 36 201 012
2,357,349 1.27% $ 6,895,955 $ 9,253,304 25.48%
913,286 ( 2.39%) 2,717,504 3,630,790 25.15%
7,351,925 ( 3.20%) 23,860,754 31,212.679 23.55%
5,724,212 ( 14.06%) 14,052,242 19,776,454 28.94%
3,607,324 9.23% 13,410,665 17,017,989 21.20%
1,455,942 11.37% 3,122,603 4,578,546 31.80%
257,048 22.79% 768,118 1,025,166 25.07%
4,311,099 18.69% 4,003,509 8,314,608
8,465,472 2.27% 25,366,417 33,821,889
1,981,675 1.01% 2,216,144 4,197,819
$ 36~41S,332 0.59% $ 96,413~911 $ 132~829,243
51.85%
25.00%
47.21%
27.42%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Revised Percent of
Jul 1-Sap 30 Jul 1-Sap 30 Percentage Revenue Revenue Estimate
1992-93 1993-94 of Chanqe Estimates Received
$ 1,173,448 ~ 1,194,618 1.80% $ 7,226,287 16.53%
5,418,382 5,789,778 6.85% 23,859,029 24.27%
( 58,293) 64,002 209.79% 2,052,120 3.12%
129,638 369,963 186.38% 2,450,786 18.10%
8,267,908 8,498,136 2.78% 33,821,889 26.13%
1,254,718 2,254,382 79.67%. 2,254,382 N~A
$16 185 801 $18~170,879 12.26% $ 71~664,462 25.36%
Expenditure Category
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
TotaJ
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Percent of
Jul 1-Sep 30 Jul 1-Sep 30 Percentage of Unencumbered Revised Budget
1992-93 1993-94 Chanqe Balance Appropriations Obliqated
8,246,996 $ 7,729,825 ( 6.27%) $ 43,451,767 $ 51,181,592 15.10%
369,803 313,908 (15.11%) 2,338,556 2.652,464 11.83%
306,662 367,180 19.74% 2,271,351 2,638,531 13.92%
2,040,762 2,391,724 17.20% 6,078,901 8,470,625 28.24%
298,515 185,783 ( 37.76%) 2,874,106 3,059,889 6.07%
873,424 1,150,776 31.75% 1,160,776 100.00%
748,931 1.513,521 102.09% 338,784 1,852,306 81.71%
2~842~576 3~299~600 16.08% 3~299~600 N/A
$ 15~727,659 $ 16,652,317 7.79._._.__.__~% $ 57,353,46~5 $?____4,305,783 22.81%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 1993
General Government
Education
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unencumbered
8udqet To Date Balance Encumbrances Balance
$21,070,815 $ 9,031,285 $ 12,039,530 $ 391,890 $ 11,647,640
13,935,656 8,831,185 5,104,471 2,486,031 2,618,440
393,140 344,972 48,168 17,250 30,918
8,954,810 4,640,032 4,314,778 1,803,837 2,510,941
3,077,679 2,143,093 934,586 766,597 167,989
1,389,028 1,332,218 56,810 12,783 44,027
8,882,922 5,311,020 3,571,902 902,168 2,669,734
5,045,402 5,045,402 5,045,402
$62749452 $ 31~633,805 $ 31,115~647 (~ 6~380,556 ~ 24__735091
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Service
Total Operating Revenue
1993
841,245
772,871
67,353
4,585
328,028
83,557
2,097,639
1992
635,760
610,958
52,887
3,659
239,596
84,699
1,627,559
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
256,798
530,439
202,303
989,540
1,108,099
246,450
473,750
177,487
897,687
729,872
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Rents
Miscellaneous
Total Non-Operating Revenues (Expenses)
Net Income
14,576
825
977
16,378
91,124,477
72,533
4,825
268
77,626
807,498
5
WATER FUND
SEPTEMBER 30, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiecl~
Vehicular Equipment
New Service, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Carvins Cove Filter Plant Phase I
Falling Creek Finished Water Res.
Carvins Cove Filter Plant Phase II Cont B-2
Carvins Cove Filter Plant Phase II Cont C-1
Carvins Cove Filter Plant Phase II Cont C-2
Water System Leak Survey
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
3,252
163,891
71,962
3,092
180,846
12,103
1,476,562
9,007
1,084
788,059
47,570
1,020,596
4,102,816
55,377
392
523
342,811
876
8,280,819
4,491,204
3,789,615
NOTE: Some of these projects are continued from prior years with inception to date totals,
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Add: Non-Operating Revenue {Expenses)
Interest on Investments
Miscellaneous
Interest Expense
Total Non-Operating Revenue (Expenses)
Net Income {Loss)
1993
1,239,597
191,103
56,442
127,200
16,417
41,748
7,040
1,679,547
346,797
1,151,063
242,521
1,740,381
( 60,834)
13,959
3,513
5,039)
12,433
48,401 )
1992
1,144,619
179,861
51,941
156,221
15,853
20,971
5,891
1,575,357
381,775
911,672
240,001
1,533,448
41,909
10,928
32,482
( 8,693)
34,717
$ 76,626
7
CITY OF ROANOKE
SEWAGE TREATMENT FUND
SEPTEMBER 30, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Prqiect
Other Equipment
FY86 Projects Design
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Sewershed I/I Project Design Phase I
Sewer Replacement Project PC-1
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
869
66,347
35,950
56,300
128,168
86,345
373,979
213,297
$ 160,682
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Interest Income Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant
Miscellaneous
Interest Expense
Interest Expense 88 Revenue Bond Issue
Paying Agent Fees
Total Non-Operating Revenue (Expenses)
Net (Loss)
1993
201,573
26,649
779,221
49,474
1,056,917
298,211
460,583
262,010
1,020,804
36,113
47,732
7,104
18,410
( 17,056)
(127,998)
( 2,320)
( 74,128)
1992
200,259
24,873
760,821
81,081
1,067,034
330,142
481,550
264,324
1,076,016
8,982)
27,683
6,991
41,600
10,613
14,856
12
(19,396)
( 130,473)
(
( 48,114)
$( 57,096)
9
ROANOKE REGIONAL AIRPORT COMMISSION
SEPTEMBER 30, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses
Proiect
Furniture and Equipment
Other Equipment
Refurbish Buildings
Replace Security Fencing
General Aviation Development
Noise Study
Airfield Signage
Aircraft Lift Device
Employee Parking Lot
Underground Storage Tank
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
3,223
7,899
21,947
1,487
921,008
164,401
341
236
30,086
27,073
1,177,701
646,527
531,174
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
Interest on Investments
Miscellaneous
Operating Supplement
Total Non-Operating Revenue
Net Income
1993
79,528
11,045
29,769
552
21,140
16,603
158,637
189,146
2O2,677
82,533
474,356
(315,719)
3,110
645
618,631
622,386
306,667
1992
68,485
6,468
11,670
415
2,822
26,123
115,983
192,341
175,176
89,495
457,012
( 341,029)
1,396
571
678,616
680,583
339,554
11
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
SEPTEMBER 30, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses
Proiect
Other Equipment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Expenditures
11,815
11,815
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Non-Operating Revenue (Expenses)
Net Income
1993
70,991
76,023
43,108
124,680
40,353
14,358
369,513
183,229
130,835
314,064
55,449
827,000
156
(250,000)
(182,179)
394,977
$ 450,426
1992
76,543
53,991
113,363
65,316
13,910
323,123
153,443
131,048
284,491
38,632
719,163
1,064
651
275,000)
214,268)
231,610
270,242
13
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating {Loss)
Add: Non-Operating Revenue
Interest on Investment
Operating Supplement
Total Non-Operating Revenue
Net Income
1993
35,424
61,835
184,749
282,008
268,624
78,387
9,010
356,021
{ 74,013)
1,852
404,419
406,271
$332,258
1992
30,128
66,086
191,094
287,308
283,869
65,695
13,111
362,675
75,367)
942
405,553
406,495
$ 331,128
14
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenues
City Contributions
Contribution from Virginia Tech
Total Non-Operating Revenues
Net Income
1993
28,203
28,203
(28,203)
123,350
123,350
~_~95,147
1992
12,944
12,944
12,944)
50,000
50,000
100,000
$____87,056
15
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
City
Information Materials Management Utility Line Fleet
Systems Control Services Services Maintenance
Charges for Services ~ 579,671
Total Operating Revenue 579~671
Operatino Expenses
TOTALS
1993 1992
$ 38~391 G 109~767 $ 688,178 $ 892~202 $ 2r308~206 ~ 1~860,187
38~391 109~767 688~175 892~202 2~308,206 1~860~187
Personal Services 283,833 20,700 17,048
Operating Expenses 144,797 8,890 71,253
Depreciation 55,070 364 10~719
Total Operating Expenses 483~700 29~954 99,020
Operating Income 95~971 8~437 10,747
Interest Revenue 8,004 2,010 1,482
Net Nonoperating Revenue 8,004 2,010 1,482
Net Income $ 1031975 $ 10~447 $ 12,22~9
493,349 271,725 1,086,655 1,172,914
106,833 169,463 501,236 475,447
48,782 256,189 371,124 139,411
648~964 697,377 1~959~015 1~787,772
39,211 194,825 349,191 72~418
7,688 7,844 27,028 16,982
7~688 7,844 27~028 16;982
$ 46,899 $ 2021669 $ 376,21~9 $ 89,39~7
16
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUND
SEPTEMBER 30, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses
Proiec~
CIS - Other Equipment
ULS - Sewershed Study
FM - Furniture & Equipment
FM - Vehicular Equipment
Total
Yearto Date
Expenditures
19,372
50,209
3,260
287,266
$ 360,107
17
CFI-Y OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAI- STATEMENT OF ACCOUNTASILITY
FOR THE MONTH ENDED SEPTEMBER 30, 1993
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED SEPTEMBER 30, 1993.
GENERAL ($9,545,992.01) $13,513,532.01 $9,816,746.17 $15,799,520.89
WATER 28,726,908.01 589,729.54 1,622,994.91 31,043,383.05
SEWAGE 1,573,586.00 1,216,667.16 1,282,388.87 2,078,866.15
AIRPORT 6,367,097.88 612,170.20 560,655.46 5,472,318.09
CIVtC CENTER 706,830.97 60,755.02 121,276.97 604,089.06
INTERNAL SERVICE '2~.34 0.00 0.00 0.00
TRANSPORTATION 187,455.51 93,025.88 93,758.53 270,849.49
CAPITAL 16,359,644.27 48,933.63 642,728.99 19,524,035.16
NURSING HOME 471,334.99 98,943.55 113,678.09 429,721.28
HOTEL & CONVENTIOf~ (250,309.78) 21.00 153,762.12 (225.00)
DEBT SERVICE 7,106,989.56 12,902.70 893.65 $7, i~8~i6~ 7,006,089.82
CiG 1,191,544.48 226,526.73 157.089.49 $~: 1,000,967.67
MATERIALS CONTROL 281 113.76 87,573.75 90,679.24 ' ~7~[~ 242,658.83
MANAGEMENT SERVIC 242,523.99 36,396.61 32,350.84 $246~ 212,326.47
UTILITY LINES SERV 875,141.96 265,705.16 223,584.56 758,308.84
FLEET MAINTENANCE 940,662.80 83,465.80 142,386.02 ~.1,74~ 818,973.55
PAYROLL 2,548,688.99 8,199,613.60 10,053,956.78 (5,817,198.96)
PENglON 209,040.59 494,728.78 587,082.06 134.39
SCHOOL FUND 9,770,692.27 4,471,497.60 4,371,189.45 0.00
FDETC 88,079.53 145,134.09 199,493.81 352,871.60
GRANT PROGRAMS 52.382.95
TOTAL $67,903,643.06 $30,381,437.26 $30,467,580.39 ~,~ $77,510,696.27
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30. 1993
THAT SAID FOREGOING:
CASH:
CASH IN BANK
UNITED STATES
SECURITIES
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
CERTIFICATES
OF DIEPO~rr
CENTRAL FIDELITY BANK
SIGNET ~SANK
STATE NON-ARBITRAGE PROGRAM ~SNAP)
TOTAL
$18,ooo,ooo.oo
15,ooo,ooo.oo
DATE: OCTOBER 19, 1993
GORDON E. PETERS, TREASURER
18
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1993
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1993
1992
1,273,493 $ 1,243,705
1,223,089 685,193
2,507,686 1,321,421
78,037 124,485
5,O82,305
3.374,804
Exoenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
,899,796
343) (1)
12,181
107,245
2.302
2,021.181
061 124
1,693,035
113)
66,496
5,063
1.764,481
1.610,323
{2}
(1) Reversal of accruals as of June 30, 1993
{2) Reversal of accruals as of June 30, 1992
19
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF SEPTEMBER 30, 1993
Assets
Cash
Investments:
(market value -
Due from Other Funds
Other Assets
Total Assets
1993 ~160,185,931
1992 $146,024,491)
1993
116,629
139,221,539
228
18,000
$139,356.396
1992
86
129,599,227
99
18,000
129,617,412
Liabilities and Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
570,881 ~ 569,095
570,881 569,095
135,724,391 127,437,994
3,061,124 1,610,323
138,785,515 129,048,317
139,356,396 $ 129,6~7,412
20
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #27-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31755-102593 accepting the bid of Breakell,
Inc., in the total amount of $157,800.00, for alterations to Aeration Basins Nos. 7
and 9, and Nitrification Basins Nos. 1, 2, 3 and 4 at the Water Pollution Control
Plant, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the
City for the work. Ordinance No. 31755-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Stanley G. Breakell, President, Breakell, Inc., P. O. Box 6414, Roanoke,
Virginia 24017
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Steven L. Walker, Manager, Water Pollution Control Plant
M. Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineei~
L. Bane Coburn, Civil Engineer
Sarah E. Fitton, Construction Cost Technician
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #27-65-405-468
Acorn Construction, Ltd.
S. C. Rossi & Co., Inc.
Montvale Construction, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31755-102593 accepting the bid of Breakell,
Inc., in the total amount of $157,800.00, for alterations to Aeration Basins Nos. 7
and 9, and Nitrification Basins Nos. 1, 2, 3 and 4 at the Water Pollution Control
Plant, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the
City for the work. Ordinance No. 31755-102593 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 25, 1993.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedeseribed project.
Sincerely,
Mary F. Parker, CMC/AA]~
City Clerk
MFP: s m
gnc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31755-102593.
VIRGINIA,
AN ORDINANCE accepting the bid of Breakell, Inc., for
alterations to Aeration Basins Nos. 7 and 9, and Nitrification
Basins Nos. 1, 2, 3 and 4 at the Water Pollution Control Plant,
upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Breakell, Inc., in the total amount of
$157,800.00, for the alterations to Aeration Basins Nos. 7 and 9,
and Nitrification Basins Nos. 1, 2, 3 and 4 at the Water Pollution
Control Plant, as more particularly set forth in the October 25,
1993, report of the City Manager to this Council, such bid being in
full compliance with the City's plans and specifications made
therefor and as provlded in the contract documents offered said
bidder, which bid is on file in the Office of the City Clerk, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 25, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
ALTERATIONS TO AERATION BASINS 7 AND 9 AND
NITRIFICATION BASINS 1, 2, 3, AND 4
ROANOKE, VIRGINIA
PROJECT NO. 19-93A
I concur with
Committee Report.
the recommendations of the
Respectfully submitted,
W. Robert Herbert
City Manager
attached Bid
WRH/LBC/kh
Attachment: Bid Committee Report
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Water Pollution Control Plant
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Roanoke, Virginia
October 25, 1993
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
ALTERATIONS TO AERATION BASINS 7 AND 9 AND
NITRIFICATION BASINS 1, 2, 3, AND 4
ROANOKE, VIRGINIA
PROJECT NO. 19-93A
I. Background:
City Council, at its October 4, 1993 meeting, publicly
opened and read aloud the bids received for Alterations
to Aeration Basins 7 and 9 and Nitrification Basins 1,
2, 3, and 4 at the Water Pollution Control Plant.
Four (4) bids were received with Breakell, Inc.
submitting the low bid in the amount of $157~800.00 and
190 consecutive calendar days construction time.
Work consists of the replacement of the air delivery
system in the aeration basins. Air is delivered to
provide oxygen to support the biological treatment
process of raw sewage (anerobic digestion). Current air
application requires twelve (12) separate air supplies
to each basin. The new system requires only four (4).
This contract also includes the replacement of
approximately 4,000 feet of 3" galvanized cooling pipe
for blower engines (the engines' radiators plus heating
the sludge to assist in the digestion process) with 3"
stainless steel piping.
II.
Issues in order of importance are:
A. Compliance of the bidders with the requirements
contract documents.
B. Amount of the low bid.
C. Funding for the project.
D. Time of completion.
of the
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ALTERATIONS TO AERATION BASINS 7 AND 9 AND
NITRIFICATION BASINS 1, 2, 3, AND 4
October 25, 1993
Page 2
III.
Alternatives are:
Award a lump sum contract to Breakell, Inc., in the
amount of $157~800.00 and 190 consecutive calendar days
for Alterations to Aeration Basins 7 and 9 and
Nitrification Basins 1, 2, 3, and 4 at the Water
Pollution Control Plant in accordance with the contract
documents as prepared by the Office of the City
Engineer.
1. Compliance of the bidders with the requirements of
the contract documents was met.
2. Amount of the low bid of $157,800.00 is acceptable.
3. Fundinq for this project is available in the Sewage
Maintenance Account No. 003-056-3155-2048.
4. Time of completion is acceptable.
B. Do not award a contract at this time.
Compliance of the bidders with the requirements of
the contract documents would not be an issue.
2. Amount of the low bid would probably change if re-
bid at a later date.
3. Fundinq would not be encumbered at this time.
Time of completion would be extended. The new air
delivery system is needed to assist in saving
energy, and the new stainless steel cooling coils
are needed for more efficiency of operation of the
blower engine(s).
IV.
Recommendation is that City Council take the following
action.
A. Concur with the implementation of Alternative 'A'.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ALTERATIONS TO AERATION BASINS 7 AND 9 AND
NITRIFICATION BASINS 1, 2, 3, AND 4
October 25, 1993
Page 3
Authorize the City Manager to enter into a contractual
agreement, in form approved by the City Attorney, with
Breakell, Inc. of Roanoke, Virginia, for Alterations to
Aeration Basins 7 and 9 and Nitrification Basins 1, 2,
3, and 4 at the Water Pollution Control Plant in
accordance with the contract documents as prepared by
the Office of the City Engineer in the amount of
$157~800.00 and 190 consecutive calendar days.
C. Fundinq is available in Sewage Maintenance Account
number 003-056-3155-2048 as follows:
Contract Amount
Project Contingency
TOTAL PROJECT AMOUNT
$157,800.00
7~900.00
$165,700.00
D. Reject the other bids received.
Respectfully submitted,
Wi-lliam Whit~e, Sr/, Chairman
Kit B. Kiser
M. Craig ~us~
WW/LBC/kh
Attachment: Tabulation of Bids
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ALTERATIONS TO AERATION BASINS 7 AND 9 AND
NITRIFICATION BASINS 1, 2, 3, AND 4
October 25, 1993
Page 4
cc:
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Water Pollution Control Plant
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Manager, Office of Management and Budget
TABULATION OF BIDS
ALTERATIONS TO AERATION BASINS 7 AND 9
AND NITRIFICATION BASINS 1, 2, 3, AND 4
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
PROJECT NO. 19-93A
Bids opened before City Council on Monday, October 4, 1993, at
2:00 p.m.
Breakell, Inc. $157,800.00 190 YES
Acorn Construction, Ltd. $158,800.00 150 YES
S. C. Rossi and Company, Inc. $178,500.00 180 YES
Montvale Construction, Inc. $279,775.00 180 YES
Estimated Cost: $170,000.00
William White, Srf, Chairman
Kit B. Kiser
M .~raig Sluss
Office of the City Engineer
Roanoke, Virginia
October 25, 1993
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #55-181-302-303-313-356-516
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31756-102593 accepting the bid of Republic
Parking Systems, in the base amount of $829,044.00 over a five year period, for
management and operation for a five-year term of the following facilities: Church
Avenue Parking Facility, Tower Parking Garage, Market Square Parking Garage,
Century Station Parking Garage, Viaduct Parking Lot and Wiliiamson Road Parking
Garage, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract; and rejecting all other bids made to the City.
Ordinance No. 31756-102593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
David R. Brown, Vice Pvesidont, Republic Parking System, 1120 The Healey
Building, 57 Forsyth Street, N. W., Atlanta, Georgia 30303
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Deborah J. Moses, Chief of Billings and Collections
Kit B. Kisev, Director, Utilities and Operations
Stephen A. Mancuso, Generai Manager, Valley Metro
William F. Clark, Director, Public Works
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-254.1
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #55-181-302~303-313-356-516
Allright Roanoke Parking, Inc.
Central Parking System
Century Parking, Inc.
Valley Metro, Greater Roanoke Transit Company
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31756-102593 accepting the bid of Republic
Parking Systems, in the base amount of $829,044.00 over a five year period, for
management and operation for a five-year term of the following facilities: Church
Avenue Parking Facility, Tower Parking Garage, Market Square Parking Garage,
Century Station Parking Garage, Viaduct Parking Lot and Williamson Road Parking
Garage, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract; and rejecting all other bids made to the City.
Ordinance No. 31756-102593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 25, 1993.
On behalf of the Mayor and Mere.bets of City Council, I would like to
Sincerely,
Mary F. Parker, CMCffAAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE City OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31756-102593.
AN ORDINANCE accepting the bid of the Republic Parking Systems
for management and operation of certain parking facilities for a
term of five years, upon certain terms and conditions; awarding a
contract therefor; authorizing the proper City officials to execute
the requisite contract; rejecting all other bids made to the City;
and providing for an emergency.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
The bid of Republic Parking Systems in the base amount of
$829,044.00 over a five year period for the
operation for a five year term of the following facilities:
Avenue Parking Facility, Tower Parking Garage, Market
Parking Garage, Century Station Parking Garage, Viaduct
management and
Church
Square
Parking
Lot, Williamson Road Parking Garage, as more particularly set forth
in the October 25, 1993, report of the Bid Committee to this
Council, such bid being in compliance with the City's
specifications and as provided in the contract documents offered
said bidder and modified to clarify the level of maintenance and
custodial effort required, which bid is on file in the Office of
the City Clerk, be and is hereby ACCEPTED.
2. The City Manager of the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid
services are hereby REJECTED, and the City Clerk is directed to
notify each such bidder and to express to each the City's
appreciation for such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk
REfiEiVF~
(tiT':" ql .....
Roanoke, Virginia
October 25, 1993
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Bid Committee Report - Parking Management
and Operations
I concur in the recommendation of the Bid Committee Report
regarding the subject bids.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
cc: City Attorney
Director of Finance
Director of Utilities & Operations
¥~inia
1993
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Bids for Management and Operations of Parking
Structures and Parking Lots
Backqround:
Bids were received on September 27, 1993 after proper
public advertisement for management and operations of
the following facilities effective as of March 1, 1994:
1. Church Avenue Parking Facility
2. Tower Parking Garage
3. Market Square Parking Garage
4. Century Station Parking Garage
5. Viaduct Parking Lot
6. Williamson Road Parking Garage
Hours and methods of operation for each facility were
identified with the bidders bidding on providing garage
keepers liability insurance, attendants, custodial/
maintenance personnel, management and internal office
supplies. Security, structural maintenance, utilities,
operating supplies, etc. will be expenses of the City
through our normal budgeting process. This method of
operations is identical to the process currently used
at the parking structures.
II. Current Situation:
A. Bids received are shown on the attached tabulation.
These tabulated bids are for the base fee to be paid
over a five (5) year period. Additionally, each bidder
provided a per hour bid for extra operating hours when
deemed appropriate by the City.
Parking Manaqement of Southwestern Virginia (PMSV), a
subsidiary of Greater Roanoke Transit Company (GRTC),
Page 2
currently operates the Tower Parking Garage, Market
Square Parking Garage, Century Station Parking Garage
and Williamson Road Parking Garage.
Allriqht Roanoke Parkinq~ Inc. currently operates the
Church Avenue parking facility and the two surface
lots.
Additionally~ a portion of the ATE Manaqement Fee paid
by GRTC is prorated to the garages operated by GRTC.
The City provides supplemental funding support to GRTC
through the budget process.
Republic Parkinq System, the apparent low bidder, did
not provide the detail staffing breakdown requested in
the Instruction to Bidders, nor did two other bidders.
However, since the attendant hours were specified and
with the attached October 11, 1993 clarification
concerning maintenance and custodial effort, it is
recommended that the requirement for detailed staffing
breakdown be waived as an informality, which does not
substantially affect the price, quality, quantity or
delivery schedule for the services and which does not
compromise the integrity of the competitive process.
Republic Parking System has been in operation since
1966 on locations shown by the attached.
Evaluation of the Republic Parking System bid is shown
below on an annual basis calculated to show what's in
the best interest of the City:
Current Estimated
Expenses
GRTC/PMSV
Proposed Expenses if
Republic Parking System
Bid is Accepted
$266,112 Republic $165,809
Refund to
GRTC from
Parking *
36,189
Allright
Roanoke
Total
121~139 GRTC ** 99~068
$387,251 $301,066
Transfer from parking as anticipated revenue for
GRTC. The anticipated unexpended balance from
parking operations goes toward GRTC funding support
in subsequent year.
Page 3
** Reimbursement (additional subsidy support) for ATE
fee not prorated directly to the garages. Actually,
GRTC is expected to still act as contract adminis-
trators of the parking contract and of the
Transportation Fund.
III. Issues:
A. Compliance with specifications
B. Best interest of the City
C. Funding for Parking Operation and Management
D. Funding for additional GRTC subsidy
IV. Alternatives:
A. Council authorize the followinq:
Acceptance of the bid of Republic Parking
Systems and the execution of a contract
document, as that document was provided to
prospective bidders but modified to clarify
the level of maintenance and custodial effort
required, in a form approved by the City
Attorney.
ii. Authorize the transfer of additional subsidy
to GRTC from the Transportation Fund in an
amount not to exceed $45,085.68 for the four
(4) months of March, April, May and June,
1994. This represents one-third of the total
of $36,168 and $99,068 shown on the previous
Evaluation section of this report. This
subsidy is required once GRTC does not
prorate any expenses toward operation and
management of parking facilities.
Compliance with specifications is deemed to be
appropriate.
2. Best interest of the City will be served.
Funding for Parking Operations and Management is
available in the different account centers in the
Transportation Fund as a fee for Professional
Service for the remainder of fiscal year 1993-94.
Funds will need to be appropriated in subsequent
years.
Page 4
Funding for additional GRTC subsidy is available
in the different account centers in the
Transportation Fund as a fee for Professional
Service for the remainder of fiscal year 1993-94.
Reject all bids and maintain the current method and
vendors for management and operations.
Compliance with specifications becomes a moot
issue.
2. Best interest of the City is not served.
Fundinq for Parkinq Operations and Management is
available in current budgets.
Fundinq for additional GRTC subsidy is a moot
issue.
Recommendation: Council authorize a contract with
Republic Parking System and additional subsidy to GRTC, both
effective March 1, 1994, in accordance with Alternative "A".
Respectfully submitted,
William White, Sr., Chairman
William F. Clark
Kit B. Kiser
KBK:afm
Attachments
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
GRTC General Manager
Allright Roanoke Parking, Inc.
Manager, Office of Billings & Collections
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PARKING MANAGEMENT BIDS
BID TABULATION
BIDDER
Republic Parking System
Allright Roanoke Parking, Inc.
Central Parking System of Virginia
Century Parking
Valley Metro
BASE BID AMOUNT
$ 829,044.00
830,252.00
1,015,996.00
1,047,500.00
1,106,996.00
BID COMMITTEE:
William Whit%, Sr.~, Chairman
William F. Clark
120 THE HEALEY BUILDING * 57 FORSYTH STREET NW · ATLANTA, GEORGIA 30303 · 404/577-4132 · FAX: 404/577-2190
O~ober 11, 1993
Mr. Kit B. Kiser
Director of Utilities and Operations
City of Roanoke
Room 354, Municipal Building
215 Church Avenue SW
Roanoke, Virginia 24011
Re: Parking Management Bid
Dear Mr. Kiser:
Pursuant to our conversations of last week, I have reviewed our maintenance
coverage for the City of Roanoke parking facilities. Our bid includes two full-time
custodial positions and one part-time weekend position. Cdven the size and nature of the
Roanoke facilities, these positions will enable us to maintain clean, presentable and
sanitary conditions at all times.
I recommend that the City of Roanoke include specific language in the text of the
operating agreement which would ensure the cleanliness of the facilities. Sample language
you may want to consider is as follows:
"The operator agrees to inspect all facilities on a daily basis
and maintain them in a clean and presentable condition; not allow
dirt, paper or other trash of any kind to accumulate on the premises.
Operator will monitor trash receptacles and replace trash bags as
necessary. Operator will perform all custodial duties in a manner
satisfactory to the City."
Please call me if you have any additional questions concerning this matter. We
look forward to working with the City of Roanoke with their parking facilities.
AJW/bd
VALLEY METRO
Greater Roanoke Transit Company
RO. Box 13247
Roanoke, Va. 24032
703-982-0305
September 27, 1993
Mr. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Dear Hr. Herbert:
The Greater Roanoke Transit Company is pleased to submit the enclosed
bids for the management and operation of the Century Station, Church
Avenue, Market Square, Tower, and Williamson Road Parking Garages and
the Viaduct and Williamson Road Parking Lots. This bid package
contains three copies of the bids and a bid bond in the form of a
certified check in the amount of $1,000.00.
Please do not hesitate to contact me if you have any questions. I
look forward to the City's response.
General Manager
1120 THE HEALEY BUILDING · 57 FORSYTH STREET NW · ATLANTA, GEORGIA 30303 · 404/577-4132 · FAX: 404/577-2190
September 28,1993
Mr. Kit B. Kiser
Director of Utilities and Operations
City of Roanoke
Room 354, Municipal Building
215 Church Avenue SW
Roanoke, Virginia 24011
Re: City of Roanoke Parking Management Bid
Dear Mr. Kiser,
Republic Parking System is excited by the results of yesterday's parking
management bid. We are commited to providing optimum service quality while insuring
the maximum return of revenue to the City of Roanoke.
Please let us know if we can provide any additional information concerning our
company or any aspect of our bid.
David R. l~own
Vice President
DRB/bd
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1993
File #55-181-302-303-313-356-516
Stephen A. Mancuso
General Manager
Valley Metro
Po O. Box 13247
Roanoke, Virginia 24032
Dear Mr. Mancuso:
I am returning a certified check, in the amount of $1,000.00, which was deposited
with your bid for management and operation of the following parking facilities:
Church Avenue Parking Facility, Tower Parking Garage, Market Square Parking
Garage, Century Station Parking Garage, Viaduct Parking Lot and Williamson Road
Parking Garage.
Please sign and return the enclosed receipt for my files.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1993
File #55-181-302-303-313-356-516
Jeffrey S. Okyle
Executive Vice President
Century Parking, Inc.
3200 Wilshire Boulevard
14th Floor -- North Tower
Los Angeles, California 90010-1300
Dear Mr~ Okyle:
I am returning a cashier's check, in the amount of $1,000.00, which was deposited
with your bid for management and operation of the foliowing parking facilities:
Church Avenue Parking Facility, Tower Parking Garage, Market Square Parking
Garage, Century Station Parking Garage, Viaduct Parking Lot and Williamson Road
Parking Garage.
Please sign and return the enclosed receipt for my files.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1993
File #55-181-302-303-313-356-516
David R. Brown
Vice President
Republic Parking System
1120 The Healey Building
57 Forsyth Street, N. W.
Atlanta, Georgia 30303
Dear Mr. Brown:
I am returning an official check, in the amount of $1,000.00, which was deposited
with your bid for management and operation of the following parking facilities:
Church Avenue Parking Facility, Tower Parking Garage, Market Square Parking
Garage, Century Station Parking Garage, Viaduct Parking Lot and Williamson Road
Parking Garage.
Please sign and return the enclosed receipt for my files.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. pARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1993
File #55-181-302-303-313-356-516
Steven Aiello
General Manager
Central Parking System
501 North 7th Street
Richmond, Virginia 23219
Dear Mr. Aiello:
I am returning a cashier's check, in the amount of $1,000.00, which was deposited
with your bid for management and operation of the following parking facilities:
Church Avenue Parking Facility, Tower Parking Garage, Market Square Parking
Garage, Century Station Parking Garage, Viaduct Parking Lot and Williamson Road
Parking Garage.
Please sign and return the enclosed receipt for my files.
f-"~ ~'~ ~'Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1993
File #55-181-302-303-313-356-516
Timothy W. Milliron
Vice President
Allright Roanoke Parking, Inc.
P. O. Box 116
Roanoke, Virginia 24002
Dear Mr. Milliron:
I am returning a certified check, in the amount of $1,000.00, which was deposited
with your bid for management and operation of the following parking facilities:
Church Avenue Parking Facility, Tower Parking Garage, Market Square Parking
Garage, Century Station Parking Garage, Viaduct Parking Lot and Williamson Road
Parking Garage.
Please sign and return the enclosed receip~ for my files.
Sincerely, ~/~du,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
EriC.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-25,'1
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #51
Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 31731-102593 rezoning a tract of land located
at the northeast corner of Hollins Road and Orange Avenue, N. E., bearing Official
Tax Nos. 3042143 and 3042120, from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by the
petitioner. Ordinance No. 31731-102593 was adopted by the Council of the City of
Roanoke on first reading on Monday, October 11, 1993, also adopted by the Council
on second reading on Monday, October 25, 1993, and will take effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
Ms. Mary C. Gardner, 1001 Pocahontas Avenue, N. E., Roanoke, Virginia
24012
Brabham Petroleum Co., P.O. Box 218, Vinton, Virginia 24179
Mr. and Mrs. John S. Robertson, 1001 Pocahontas Avenue, N. E., Roanoke,
Virginia 24012
Mr. James R. Shively, P. O. Box 8691, Roanoke, Virginia 24014
Mr. Robert L. Offutt, 405 Pomona Drive, Greensboro, North Carolina
27407
Daniel F. Layman, Jr., Attorney
October 26, 1993
Page 2
pc:
Mr. and Mrs. John E. Thornhill, 3915 Winding Way Road, S. W., Roanoke,
Virginia 24015
Exxon Corporation, P. O. Box 53, Houston, Texas 77001
Virginia Foundry Company, P. O. Box 12806, Roanoke, Virginia 24028
Racetrac Petroleum, Inc., 300 Technology Court, Smyrna, Georgia 30082
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Doris K. Layne, Appraiser Aide, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Acting Zoning Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31731-102593.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 304, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, application has been made to the Council of the City
of Roanoke to have the hereinafter described property rezoned from
LM, Light Manufacturing District, to C-2, General Commercial
District, subject to certain conditions proffered by the applicant;
and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on October 11, 1993, after due and
timely notice thereof as required by ~36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that S36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 304 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
A tract of land located at the northeast corner of Hollins
Road and Orange Avenue, N.E., and designated on Sheet No. 304 of
the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos.
3042143 and 3042120, be, and is hereby rezoned from LM, Light
Manufacturing District, to C-2 General Commercial District, subject
to the following proffers: (1) the property will be used for an
automatic automobile washing facility and for no other purpose; (2)
the property will be developed in substantial conformity with the
site plan attached to the Petition, subject to any changes required
by the City during site plan review; and (3) if no building permit
has been issued or construction commenced within three (3) years
from the effective date of this rezoning, the subject property
will automatically revert from C-2, General Commercial District, to
LM, Light Manufacturing District, without further action required
by City Council, as more fully set forth in the Petition, filed in
the Office of the City Clerk on August 11, 1993, and that Sheet No.
304 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke City Planning Commission
October 11, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Southern Classic Soft Cloth Auto
Wash, Inc., represented by Daniel F. Layman,
Jr., attorney, that property located at the
northeast corner of Hollins Road and Orange
Avenue, N.E., bearing Official Tax Nos.
3042143 and 3042120, be rezoned from LM, Light
Manufacturing District to C-2, General
Commercial District, such rezoning to be
subject to certain conditions proffered by the
petitioner.
I. Backqround:
Purpose of the rezoning request is to place the subject
property into a zoning classification that would permit
the construction of an automatic automobile washing
business.
Petition to rezone was filed on August 11, 1993. The
following conditions were proffered by the petitioner:
1. The property will be used for an automatic
automobile washing facility and for no other
purpose.
The property will be developed substantially in
accordance with the site plan filed herewith,
subject to applicable landscaping and other
requirements and such changes as shall be required
by City planning officials in the course of the
site plan review process.
If construction of the petitioner's automobile
washing facility has not begun on the property
within three (3) years from the date on which the
rezoning ordinance becomes effective, the zoning
classification of the property will automatically
revert to LM, Light Manufacturing District.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
Members of City Council
Page 2
October 11, 1993
Plannin~ Commission public hearing was held on Wednesday,
September 1, 1993. Mr. Daniel Layman, attorney, appeared
before the Commission on behalf of the petitioner. Mr.
Layman summarized the petition and informed the
Commission that the rezoning request had been previously
granted by them as well as City Council but due to
financial circumstances, the time period under which the
petitioners had to begin construction lapsed before they
were able to do so.
No one from the audience appeared before the Commission
to speak in favor of or in opposition to the request.
Staff recommended approval of the request.
II. Issues:
Zoning of the subject property is LM, Light Manufacturing
District. The zoning pattern in the area is as follows:
to the north is proposed conditional LM, Light
Manufacturing District (property was recently recommended
to City Council for rezoning from RM-1 to LM) and RM-1,
Residential Multifamily, Low Density District; to the
west is LM, Light Manufacturing District; and to the
south, across Orange Avenue, is C-2, General Commercial
District.
Be
Land use of the subject property is currently vacant,
undeveloped land. Surrounding land uses in the area are
as follows: to the north (previously mentioned property
currently in rezoning process has proffered to be a
excavation, grading, and demolition business) is
currently vacant, undeveloped; to the immediate west and
east is vacant, undeveloped land; to a portion of the
north, are two (2) single family residences and vacant,
undeveloped land; and across Orange Avenue is a gas
station/highway convenience store. Other land uses in the
area surrounding the site is a mixture of commercial and
industrial uses.
Utilities are available and of adequate capacity to serve
the proposed development on the site; storm drainage and
other engineering design concerns would be addressed and
resolved during comprehensive site development plan
review and approval process.
De
Access to the property is from the adjoining public
streets, Hollins Road and Orange Avenue. The City Traffic
Engineer has stated that no traffic impacts are
anticipated from the proposed development of the site.
Members of City Council
Page 3
October 11, 1993
Furthermore, that the existing medians in Orange Avenue
and Hollins Road will help to limit turning movement and
limit any additional congestion.
Industrial land in the City has been identified as a
valuable economic asset and should be protected. The
subject parcel, due to it's unusual configuration, is not
considered valuable for industrial development.
Comprehensive Plan recommends that we encourage
appropriate infill commercial development on appropriate
sites and minimizing land use conflicts.
III. Alternatives:
A. City Council approve the rezoning request.
Zoning of the subject property would become
conditional, C-2, General Commercial District and
the proposed development on the site would be
allowed to take place.
Land use would become an automatic automobile
washing facility.
Utilities are available and of adequate capacity to
serve the proposed development. All engineering and
storm water management issues would be addressed
and resolved as part of the comprehensive site
development plan review process.
Access to and from the site can safely be provided
by the adjoining public streets, Hollins Road and
Orange Avenue. No traffic impacts are anticipated
from the proposed development of the site.
Industrial land, although not preserved for
industrial development purposes, is appropriately
developed given its location and physical site
constraints.
6. Comprehensive Plan issue as set forth would be
followed.
B. city Council deny the rezoning request.
Zoninq of the subject property would remain LM,
Light Manufacturing District. The proposed
development of the site would not be allowed to
occur.
Members of City Council
Page 4
October 11, 1993
Land use would remain vacant, undeveloped property
and given the configuration of the site, long and
narrow with the rear portion bounded by a sheer
cliff, the property does not lend itself to infill
industrial development.
3. Utilities would be unaffected.
4. Access to the site would not be an issue.
Industrial land remains protected despite the fact
that the site is not suitable for infill industrial
development.
6. Comprehensive Plan issue as set forth could be
followed at a later date.
IV. Recommendation:
The Planning Commission, by a vote of 5 to 0 (Messrs. Bradshaw
and Price absent), recommended approval of the requested
rezoning based on the finding that the rezoning would be a
logical extension of the adjoining C-2, General Commercial
District located to the south of the property and that the
location and physical constraints of the site are more
conducive to highway oriented commercial development as an
appropriate land use than industrial development.
CAP:EDD:mpf
attachments
cc:
Sincerely,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Zoning Administrator
Economic Development Specialist
Attorney for the Petitioner
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
IN RE:
Rezoning of the Lot at the
northeast corner of Hollins
Road and Orange Avenue, N.E.
from LM, Light Manufacturing
District, to C-2, General
Commercial District
TO:
PETITION FOR
REZONING
The Honorable Mayor and Members of the Council of the City
of Roanoke
(1) The petitioner, SOUTHERN CLASSIC SOFT CLOTH AUTO WASH,
INC., is the owner of a parcel of land located at the northeast
corner of Hollins Road and Orange Avenue, N.E. containing
approximately 1.5 acres and bearing Official Tax Nos. 3042143 and
3042120. A copy of a portion of Appraisal Map Sheet 304 showing
this parcel is attached to this petition as Exhibit A.
(2) This property is currently zoned LM, Light
Manufacturing District. It was conditionally rezoned to C-2,
General Commercial District, at the request of this petitioner in
June 1990, but the zoning has reverted to LM effective in June
1993 because of a condition in the rezoning ordinance which
required commencement of construction of the proposed
improvements within three (3) years from the effective date of
the ordinance. Construction was not so commenced because
necessary financing was not available on feasible terms.
(3) The shape of this property is such that its development
for industrial purposes is impracticable. It is long and narrow,
M#171878
just over eighty (80) feet deep at its most narrow point, and
bounded on the north by a sheer cliff. Petitioner operates an
automatic automobile washing business, the standard layout for
which is ideally suited for a parcel of this configuration. The
proposed facility consists of a single long, narrow building,
through which vehicles make one trip for a complete cleaning.
This site will permit the installation of this building and
sufficient "stacking" lanes to serve anticipated traffic volume
at peak hours.
(4) Given the location of this property in an area
characterized by commercial uses and its unsuitability for
industrial development, the petitioner believes that rezoning for
commercial use represents the best use of the parcel.
(5) Accordingly, pursuant to Article VII of Chapter 36.1 of
the Code of the City of Roanoke (1979), petitioner Southern
Classic Soft Cloth Auto Wash, Inc. requests that the above-
described parcel be rezoned from LM, Light Manufacturing
District, to C-2 General Commercial District, subject to the
following conditions, which petitioner hereby proffers and by
which petitioner hereby agrees to abide in development and use of
said property:
(a) The property will be used for an automatic
automobile washing facility and for no other purpose.
(b) The property will be developed substantially in
accordance with the site plan filed herewith, subject to
applicable landscaping and other requirements and such
M#171878 2
changes as shall be required by City planning officials in
the course of the site plan review process.
(c) If construction of the petitioner's automobile
washing facility has not begun on the property within three
(3) years from the date on which the rezoning ordinance
becomes effective, the zoning classification of the property
will automatically revert to LM.
(6) A list of the owners of adjoining properties is
attached to this petition as Exhibit B.
(7) This request constitutes an extension of an existing
C-2 district and therefore does not violate the restriction in
S36.1-690(g) of the City Code.
WHEREFORE, Southern Classic Soft Cloth Auto Wash, Inc.
requests that the above-described parcel be rezoned as herein set
forth in accordance with the provisions of the Zoning Ordinance
of the City of Roanoke.
Daniel F.
Woods, Rogers & Hazlegrove
P. O. Box 14125
Roanoke, VA 24038
703-983-7653
Counsel
Respectfully submitted,
SOUTHERN CLASSIC SOFT CLOTH AUTO
WASH, INC.
2855 N. Franklin Street
Chrtstiansburg, VA 24073
Its President
for Southern Classic Soft Cloth Auto Wash, Inc.
M#171878
3
Exhibit A
ZO.NING MAP
CITY O~r ROANOKE. , V~.
$#E~T ~ 304.
3042003
3042004
3042007
3042008
3042110
3042111
3042112
3042114
3042121
3042122
3042123
3042124
Exhibit B
Howard Kirby
25 Westbury Drive
Cherry Hill, NJ 08003
Elizabeth B. Gibson
3621 Poplar Drive, S.W.
Roanoke, VA 24018
Allen B. Fine
P. O. Box 13326
Richmond, VA 23225
Brabham Petroleum Co.
P. O. Box 218
Vinton, VA 24179
Mary Catherine Caudle Gardner
1001 Pocahontas Avenue, N.E.
Roanoke, VA 24012
Mary Catherine Caudle Gardner
1001 Pocahontas Avenue, N.E.
Roanoke, VA 24012
John S. and Geneive Robertson
1015 Pocahontas Avenue, N.E.
Roanoke, VA 24012
James Robert Shively
P. O. Box 8691
Roanoke, VA 24014
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
M#171878
3042125
3042126
3042127
3042128
3042129
3012141
3042133
3042142
3030403
3050207
3050315
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
Robert L. Offutt
405 Pomona Drive
Greensboro, NC 27407
John E. and Geneva M. Thornhlll
3915 Winding Way Road, S.W.
Roanoke, VA 24015
John E. and Geneva M. Thornhill
3915 Winding Way Road, S.W.
Roanoke, VA 24015
Exxon Corporation
P. O. Box 53
Houston, TX 77001
Virginia Foundry Company
P. O. Box 12806
Roanoke, VA 24028
Racetrac Petroleum, Inc.
300 Technology Court
Smyrna, GA 30082
M#171878
CITY OF
ROANOKE
LOCATION-,,
Z-
N
MARY F. PARKER
City Clerk, CMC,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 4~6
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
SANDRA FI. EAKIN
City Clerk
September 23, 1993
File #51
Daniel F. Layumn, Jr., Attorney
Woods, Rogers and Hazlegrove
Dominion Tower, Suite 1400
10 S. Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Layman:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular m~ting held on Monday, April 6, 1981, a public hearing will be held on
Monday, October 11, 1993, at 7: 30 p.m., or as soon thereaftel' as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Southern Classic Soft Cloth Auto Wash,
Inc., that a tract of land located at the northeast corner of Hollins Road and Oran~
Avenue, N. E., bearing Official Tax Nos. 3042143 and 3042120, be rezoned from LM,
Light Manufacturing District, to C-2, General Com~mrcial District, subject to certain
conditions proffered by the petitioner.
For your information, I am encloain{ copy of a notioa of the public hearing, an
Ordinanoa and a raport of the City planning Commission with ra~ard to the
abovedescribed razonin~. Plaase z~view the documants and if you have questions,
you may contact Steven J. Talevi, Assistant City Attotmey, at 981-9-431. Questions
with regaz, d to the pl,nntn{ Commiasion rapol't should be diz~eted to John R.
Marlles, Chief of Community pl.nnin~, at 981-2344.
Sinc~raly, /~~
Mar~y F. Parker, CMCIAAE
City Clel~k
MFP: sm
Oct
Eno.
Daniel F. Layman, Jr., Attorney
September 23, 1993
Page 2
pc:
Ms. Mary C. Gardner, 1001 Pocahontas Avenue, N. E., Roanoke, Virginia
24012
Brabham Petroleum Co., P.O. Box 218, Vinton, Virginia 24179
Mr. and Mrs. John S. Robertson, 1001 Pocahontas Avenue, N. E., Roanoke,
Virginia 24012
Mr. James R. Shively, P. O. Box 8691, Roanoke, Virginia 24014
Mr. Robert L. Offutt, 405 Pomona Drive, Greensboro, North Carolina
27407
Mr. and Mrs. John E. Thornhill, 3915 Winding Way Road, S. W., Roanoke,
Virginia 24015
Exxon Corporation, P. O. Box 53, Houston, Texas 77001
Virginia Foundry Company, P. O. Box 12806, Roanoke, Virginia 24028
Racetrac Petroleum, Inc., 300 Technology Court, Smyrna, Georgia 30082
~D NUHBER 922271~2
PU~LISHFR'S FEE ~9~,.70
DANIFL F LAYMAN
10 S JFFFERSON ST
SUITF 1400
PO BOX 1%125
KOANOKE VA 2~038
STATF OF VIRGINI~
CITY OF ROANOKE
AFFIDAVIT
PUGLICATION
:ECE
'93 O~i 11 PI:?--/
I, (THE UNDERSIGNED) AN AUTHORIZED
~EPRFSENTATIVE DF THE TIMES-wORLD COR-
PORATIDN~ ~HICH CORPORATION IS PUBLISHER
OF Tt~E ROANOKE TIMES C WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHED IN ROANOKE~ IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTIC~ WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING OATES
09/2~/93 MORNING
]0/01/93 MORNIN~
........... ~ ........... Ct___'
AUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, October 11,
1993, at 7:30 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
LM, Light Manufacturing District, to C-2, General Commercial
District, the following property:
A tract of land located at the northeast corner of
Hollins Road and Orange Avenue, N.E., bearing Official
Tax Nos. 3042143 and 3042120, such rezoning to be subject
to certain proffered conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 22nd day of September , 1993.
Mary F. Parker, City Clerk.
Publish twice in the Roanoke Times and World-News, once on Friday, September 24,
1993, and once on Friday, October 1, 1993.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building, S. W.
Roanoke, Virginia 24011-1536
Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazle§rove
Dominion Tower, Suite 1400
10 S. Jefferson Street
Roanoke, Virginia 24011
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERI~?( ~
The Roanoke City Planniigg3 Cfi~m~sio~ 3~ hold a public hearing on Wednesday,
September 1, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to
consider the following:
Request from Southern Classic Soft Cloth Auto Wash, representexl by Daniel F. Layman,
Jr., attorney, that lots located at the northeast corner of Hollins Road and Orange
Avenue, N.E., bearing Official Tax Nos. x3042143 and x3042120, containing
approximately 1.5 acres, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, such rezoning to be subject to certain conditions proffered
by the petitioner.
A copy of said application is available for review in the Office of Community Planning, Room
162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please run in newspaper on Tuesday, August 24, 1993 and Tuesday, August 31, 1993.
Please bill: Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 South Jefferson Street
Roanoke, VA 24011
Please send affidavit of publication to:
Office of Community Planning
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
August 11, 1993
SANDRA H. EAKIN
Deputy City Clerk
File #51
Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as
amended, I am enclosing copy of a petition from Daniel F. Layman, Jr., Attorney,
representing Southern Classic Soft Cloth Auto Wash, Inc., requesting that a parcel
of land located at the northeast corner of Holltns Road and Orange Avenue, N. E.,
containing approximately 1.5 acres, identified as Official Tax Nos. 3042143 and
3042120, be rezoned from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
Sineeroly,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
r/southern
Enc.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, p. O. Box
14125, Roanoke, Virginia 24038
John R. Mariles, Agent, City Planning Commission
Evelyn D. Dorsey, Acting Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Taievi, Assistant City Attorney
KECE!"~E
[' Ty "! :: '
TO THE CITY CLERK OF THE CITY OF ROANOKE,
VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
'93 / I.JF 24
Request from Southern Classic Soft Cloth Auto Wash,
represented by Daniel F. Layman, Jr., Attorney, that
property located at the northeast intersection of
Hollins Road and Orange Avenue, N.E., bearing
Official Tax Nos. 3042143 and 3042120, be rezoned
from LM, Light Manufacturing District to C-2, General
Commercial District, subject to certain conditions
proffered by the petitioner.
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn,
states that she is Secretary of the City of Roanoke Planning
Commission, and as such is competent to make this affidavit of her
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of
Roanoke, she has sent by first-class mail on the 27th day of
August, 1993, notices of a public hearing to be held on the 1st day
of September, 1993, on the rezoning closure captioned above to the
owner or agent of the parcels listed below at their last known
address:
Parcel Owner, Aqent or Occupant
Address
3042110 Mary C. C. Gardner 1001 Pocahontas Ave.
3042111 Roanoke, VA 24012
3042008
3042112
3042114
3042123-
3042129
3012141
Brabham Petroleum Co.
John S. and Geneive Robertson
James Robert Shively
Robert L. Offutt
3042133
3042142x
3040403
3050207
3050315
P. O. Box 218
Vinton, VA 24179
1001 Pocahontas Avenue
Roanoke, VA 24012
P. O. Box 8691
Roanoke, VA 24014
405 Pomona Drive
Greensboro, NC 27407
John E. and Geneva Thornhill
3915 Winding Way Road
Roanoke, VA 24015
Exxon Corporation
Virginia Foundry Company
Racetrac Petroleum, Inc.
P. O. Box 53
Houston, TX 77001
P. O. Box 12806
Roanoke, VA 24028
300 Technology Court
Smyrna, GA 30082
Maf~a Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the
City of Roanoke, Virginia, this 23rd day of August, 1993.
Notary Public
My Commission Expires:
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #252-514
Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 31732-102593 permanently vacating,
discontinuing and closing a certain ten-foot alley, identified as Official Tax Nos.
3042121 and 3042141, running in a semi-circle to a point identified as Official Tax No.
3042129, and passing in its course the rear boundaries of lots identified as Official
Tax Nos. 3042121 - 3042129, inclusive. Ordinance No. 31732-102593 was adopted by
the Council of the City of Roanoke on first reading on Monday, October 11, 1993,
also adopted by the Council on second reading on Monday, October 25, 1993, and will
take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CM
City Clerk
MFP: sm
Enc.
pc:
Mr. Robert L. Offutt, 405 Pomona Drive, Greensboro, North CaroLina 27407
W. Robert Herbert, City Manager
Wilburn C. DibLing, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Doris K. Layne, Appraiser Aide, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. MarLies, Agent, City Plar~ning Commission
Evelyn D. Dorsey, Acting Zoning Administrator
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telel~hone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #514
The Honorable Arthur B. Crush, III
Clerk of the Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing copy of Ordinance No. 31732-102593, for proper recordation in your
office, which provides for permanently vacating, discontinuing and closing a certain
ten-foot alley, identified as Official Tax Nos. 3042121 and 3042141, running in a
semi-circle to a point identified as Official Tax No. 3042129, and passing in its course
the rear boundaries of lots identified as Official Tax Nos. 3042121 - 3042129,
inclusive. Ordinance No. 31732-102593 was adopted by the Council of the City of
Roanoke on first reading on Monday, October 11, 1993, also adopted by the Council
on second reading on Monday, October 25, 1993, and will take effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc: Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O. Box
14125, Roanoke, Virginia 24038
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 25th day of October, 1993.
No. 31732-102593.
AN ORDINANCE permanently vacating, discontinuing and closing
a certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, Southern Classic Soft Cloth Auto Wash, Inc., and Alan
L. Amos, Inc., filed an application to the Council of the City of
Roanoke, Virginia, in accordance with law, requesting the Council
to permanently vacate, discontinue and close the public right-of-
way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by §30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on October 11, 1993, after due and timely notice
thereof as required by S30-14, Code of the City of Roanoke (1979),
as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That certain ten (10) foot alley beginning at a point
marked by the north boundary line (extended) of the lots
bearing City of Roanoke Official Tax Nos. 3042121 and
3042141, running in a semi-circle to a point marked by
the north boundary line (extended) of the lot bearing
Official Tax No. 3042129, and passing in its course the
rear boundaries of the lots bearing Official Tax Nos.
3042121, 3042122, 3042123, 3042124, 3042125, 3042126,
3042127, 3042128, and 3042129,
be, and hereby is, permanently vacated, discontinued and closed,
and that all right and interest of the public in and to the same
be, and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
2
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant's submitting to the
City, receiving approval of, and recording a subdivision plat,
providing for the disposition of the land within the right-of-way,
to be vacated, in a manner consistent with the requirements of
Chapter 31, Subdivision,
retention of appropriate
public passage over the
of the City Code, and providing for the
easements, together with the right of
same, for the purpose of construction,
repair and general maintenance of any and all utilities that may
exist within said right-of-way; and in the event these conditions
have not been met and the said plat has not been recorded in the
Office of the Clerk of Circuit Court within twelve (12) months from
the effective date of this ordinance, this ordinance shall become
null and void with no further action by City Council being
necessary.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and page of ordinances and
resolutions of the Council of the City of Roanoke, Virginia,
wherein this ordinance shall be spread.
BE IT FINALLY ORDAINED that the Clerk of the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of Southern
Classic Soft Cloth Auto Wash, Inc., and Alan L. Amos, Inc., and the
names of any other parties in interest who may so request, as
Grantees.
ATTEST:
City Clerk.
Roanoke City Planning Commission
October 11, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Southern Classic Soft Cloth Auto Wash, Inc., and Alan L.
Amos, Inc., represented by Daniel F. Layman, Jr., attorney, that a certain
10 foot wide alley abutting and extending along the rear of tax parcels
3042121 through 3042129, be permanently vacated, discontinued and
closed.
I. Backeround:
Ao
Alley requested for closure extends through properties located at the northeast
comer of Hollins Road and Orange Avenue/U.S. 460E. Alley is undeveloped
(see attached Map A).
Mao of Fairmont Corporation (Plan 1316-unrecorded) originally platted this alley
and other abutting lots in March, 1919. Subsequent lot conveyances have
referenced this unrecorded plat.
Co
Aptflieations to close and vacate this alley and to rezone the abutting 1.5 acre
parcel of property (tax parcel 3042143x) belonging to Southern Classic Soft Cloth
Auto Wash, Inc. from LM to C-2 were filed and subsequently approved by the
City in 1990. Ordinances providing for the closure and the rezoning were
adopted on December 10 and June 11, 1990, respectively, subject to the
applicant complying with certain conditions within a prescribed period of time.
Applicant failed to comply with these conditions. Ordinances providing for the
closure of the alley and for the rezoning of the land expired. Alley closure was
not effected. Zoning of the land reverted to LM.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
Members of City Council
Page 2
October 11, 1993
II. Current Situation:
Application to close this alley is a refiling of the same application that was filed
in 1990 with the exception that an abutting property owner, Alan Amos, is co-
applicant on the current application.
Alan L, Amos owns property abutting the north side of this semi-circular shaped
alley. Mr. Amos recently applied to the City for the closure of two adjacent
alleys and the rezoning of his abutting properties from LM to C-2. The Planning
Commission, on August 4, 1993, recommended that City Council approve both
requests, subject to the applicant complying with certain conditions.
Southern Classic Soft Cloth AUtO Wash, Inc., in conjunction with the refiling of
this alley closure application, has also refiled an application to rezone its property
(tax parcel 3042143x) from LM to C-2.
Aoplicant desires to proceed with plans to construct a car wash facility on this
property which would be accessed via Hollins Road and Orange Avenue, N.E.
City had reviewed preliminary plans for this facility back in 1990. Final plans
for this proposed facility have not been approved by the City.
III. Issues:
A. Neighborhood impact.
B. Traffic impact.
C. Utilities.
D. Creation of a dead-end alley.
E. Relationship to the comprehensive plan.
F. Land use.
IV. Alternatives:
Am~rove the aoolicant's request subject to the conditions outlined in Section V.
of this report.
Members of City Council
Page 3
October 11, 1993
~,J~. Alley has remained undeveloped for many years.
Closure should have no impact on the neighborhood.
~. Closure should have no impact on traffic or traffic needs
in the area.
Utilities. There are no public or private utilities within the alley right-of-
way.
4. Creation of a dead-end alley. Closure will not create a dead-end alley.
Relationship to the comorehensive plan. Alley has not been needed for
access purposes since its original platting in 1919. Closure and use for
productive purposes would be consistent with the intent of the
comprehensive plan that available land be used in the most appropriate
manner.
Land use. Land within the alley right-of-way should be combined with
the applicants' abutting properties. Subdivision plat should be required to
effect an appropriate disposition of the land within the right-of-way.
Comprehensive development plan for the proposed developments of
Southern Classic Soft Cloth Auto Wash, Inc., and Alan L. Amos will be
required by the provisions of the City's zoning ordinance.
B. Deny the applicant's request.
1. ~ would not be an issue.
2. ~ would not be an issue.
3. Utilities would not be an issue.
4. Creation of a dead-end alley would not be an issue.
Relationshio to the comprehensive plan. Denial of this request would be
inconsistent with the intent of the comprehensive plan. Land within the
alley right-of-way should not be left in an unproductive and useless state.
Lond use. Denial of the applicant's request would result in the City
retaining this land as a public right-of-way. Retaining this land as a right-
of-way, in view of the fact that is has never been used or needed for such
Members of City Council
Page 4
October 11, 1993
purposes during its 74 year existence, would be an inappropriate use of
the land.
V. Recommendation:
Planning Commission, by a vote of 5-0 (Messrs. Bradshaw and Price absent)
recommended that City Council approve the request, subject to the following conditions:
The applicant shall submit to the City for its review and approval, receive
approval of, and record in the Office of the Clerk of Circuit Court, a subdivision
plat with said plat providing thereon for the following:
The disposition of the land within the rights-of-way to be vacated, in a
manner consistent with the requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as amended.
The retention of appropriate easements, together with the fight of public
passage over the same, for subsurface installation and maintenance of any
and all existing utilities that may be located within the fight-of-way.
If the above conditions have not been met within a period of twelve months from
the date of the adoption of the ordinance providing for the closure of the subject
fight-of-way, then said ordinance shall become null and void with no further
action by City Council being necessary.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
JRM:ERT:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Zoning Administrator
Attorney for the Petitioner
MARY F, PARKER
City Clerk, CMC/A~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 11, 1993
File//514
Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 30-14, Procedure for altering ox' vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am eneloaing
copy of an application from Daniel F. Layman, .Ir., Attorney, representing Southern
Classic Soft Cloth Auto Wash, Inc., and Alan L. Amos, Inc., requesting that a
certain ten foot alley lying near the northeast intersection of Oreng~ Avenue and
Hollins Road, N. E., be permanently vaoatod, discontinued and closed.
Y-~ ~'~'~ ~'Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
s / southern
Ene.
pc:
The Honoreble Mayor and Members of the Roanoke City Council
Daniel F. Laynmn, Jr., Attorney, Woods, Rogers and Hazleg~eove, P. O.
Box 14125, Roanoke, Virginia 24038
~T6hn R. Mariles, Agent, City Planning Commission
Ronaid H. Miller, Building Commissioner
Steven J. Taievi, Assistant City Attorney
VIRGINIA: '~3
IN THE COUNCIL OF THE CITY OF ROANOKE
IN RE:
Vacation of Alley Lying
Near the Northeast Inter-
section of Orange Avenue
and Hollins Road, N.E.
APPLICATION OF
) SOUTHERN CLASSIC SOFT
) CLOTH AUTO WASH, INC.
) AND ALAN L. AMOS, INC.
TO: The Honorable Mayor and Members of City Council
(1) The applicants, Southern Classic Soft Cloth Auto Wash,
Inc. and Alan L. Amos, Inc., by counsel, apply to have a certain
unopened alley lying near the northeast intersection of Orange
Avenue and Holltns Road, N.E., permanently vacated, discontinued
and closed, pursuant to Section 15.1-364, Code of Virginia, and
Section 30-14, Code of the City of Roanoke, both as amended to
date. This alley is shown marked on the portion of City of
Roanoke Appraisal Map No. 304 attached hereto as Exhibit A, and
is more particularly described as follows:
That certain ten (10)-foot alley beginning at a
point marked by the north boundary line (extended)
of the lots bearing City of Roanoke Official Tax
Nos. 3042121 and 3042141, running in a semi-circle
to a point marked by the north boundary line
(extended) of the lot bearing Official Tax No.
3042129, and passing in its course the rear
boundaries of the lots bearing Official Tax Nos.
3042121, 3042122, 3042123, 3042124, 3042125,
3042126, 3042127, 3042128, and 3042129.
(2) The grounds for this application are as follows:
M#22432
(a) The subject alley has never been opened on the
ground, and, due to the topography of the land (which
includes a sheer cliff dividing the alley), it is unlikely
that it will ever be opened.
(b) All property bordering the alley has other public
street access. No one will be inconvenienced by the
proposed closing.
(c) Applicant Southern Classic wishes to construct an
automatic car wash facility on its property lying south of
the alley and in order to meet City siting requirements will
need t6 place its proposed facility as far north on the
property as possible. The additional five-foot strip made
available by closure of the alley will permit the required
site design.
(3) Alan L. Amos, Inc. is the contract purchaser of all
land bordering the alley other than that owned by Southern
Classic (i.e., the lots bearing Official Tax Nos. 3042141 and
3042121-2129). That land is owned (until the closing of the Amos
purchase) by Robert L. Offutt, 405 Pomona Drive, Greensboro, NC
27407, who is the only other person affected by the proposed
alley closing and who has no objection to the proposed closing.
WHEREFORE, Southern Classic Soft Cloth Auto Wash, Inc. and
Alan L. Amos, Inc. respectfully request that the above-described
alley be permanently vacated, discontinued and closed by the
Council of the City of Roanoke in accordance with Section 15.1-
M~22432
364, Code of Virginia,
Roanoke.
Date: ~[~
Daniel F. Layman, Jr.
Woods, Rogers & Hazlegrove
P. O. Box 14125
Roanoke, VA 24038
(703)983-7653
and Section 30-14, Code of the City of
Respectfully,
SOUTHERN CLASSIC SOFT CLOTH AUTO
WASH, INC.
ALAN %. AMOS, INC.
Of Counsel ~ ~
M#22432
./
'~ I~GA#M'ITAS
AP PRAI SAt. .MAP
CITY OF
ROANOKE
"MAP A"-
m ~
'i
ff .Ill
MARY F. PARKER
City Clerk. C5,IC, ~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ~,56
Roanoke, Virginia 2.~011
Telephone: (703) 981.2541
SANDRA H. EAKIN
Deputy Cit~. Cterk
September 23, 1993
File #252-514
Daniel F. Layman, Jr., Attorney
Woods, Rogers and Hazlegrove
Dominion Tower, Suite 1400
10 S. Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Layman:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public heeling ~ be held on
Monday, October 11, 1993, at 7: 30 p.m., or as soon thai'carter as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Southern Claaaie Soft Cloth Auto Wash,
Inc., and Alan L. Amos, Inc., that a certain 10-foot ~dley, identlflad aa Official Tax
Nos. 3042121 and 3042141, runnil~ in a semi-eh*cie to a point identified as Official
Tax No. 3042129, and passing in its eouree the lear boundalies of lots identified as
Official Tax Nos. 3042121 - 3042129, inclusive, be permanently vacated, discontinued
and closed.
For your information, I am enclosing copy of a notice of the public healing, an
Ordinance and a report of the City planning Commission with regard to the
abovedasclibed alley closure. Pleeee review the documents and if you have
questions, you may contaot Steven J. Talevi, Assistant City Attorney, at 981-2431.
Questions with re~ard to the planning Commimaton report should be directed to
John R. Marllea, Chief of Community planning, at 981-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Cle~*k
MFP: sm
Oct
pc: Mr. Robert L. Offutt, 405 Pomona Drive, Greensboro, North Carolina 27407
.qD NOM~ER - 9222409~'
PUc, LISHER'S FEE - ~ltg.~E!
OANIEL F LAYMAN
10 S JEFFERSON ST
SUIT~ 1400
PO ~OX 14125
ROANOKE VA 24038
'93 0CTll P!:2-1
STATE £]F VIRGINI~
CITY OF RO&NOKE
aFFIDAVIT OF PUBLICATION
I, {THE UNDSRSIGNED] AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, wHICH CORPORATION IS PUBLISHER
OF THE R[]ANOKE TIMES ~ WORLD-NEWS~ A
DAILY NEWSPAPER PUBLISHED IN ROANOKE~ IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
T}t£ ANNEXED NOTICE WAS PU&LISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
09/24/93 MORNING
lO/O1/gB MORNING
aUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, October 11, 1993, at 7:30 p.m., or as soon thereafter as
the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, $.W., on an application to permanently
abandon, vacate, discontinue and close the following public right-
of-way:
That certain ten (10) foot alley beginning at a point
marked by the north boundary line (extended) of the lots
bearing City of Roanoke Official Tax Nos. 3042121 and
3042141, running in a semi-circle to a point marked by
the north boundary line (extended) of the lot bearing
Official Tax No. 3042129, and passing in its course the
rear boundaries of the lots bearing Official Tax Nos.
3042121, 3042122, 3042123, 3042124, 3042125, 3042126,
3042127, 3042128, and 3042129.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 22nd day of September , 1993.
Mary F. Parker, City Clerk.
Publish twice in the Roanoke Times and World-News, once on Friday, September 24,
1993, and once on Friday, October 1, 1993.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building, S. W.
Roanoke, Virginia 24011-1536
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 S. Jefferson Street
Roanoke, Virginia 24011
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY
COMMISSION
TO WHOM IT MAY CONCERN:
PLANNING
The Roanoke City Planning Commi~on~[~ilt 7hoI~la' ~ublic hearing on Wednesday,
September 1, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to
consider the following:
Request from Southern Classic Soft Cloth Auto Wash and Alan L. Amos, Inc.,
represented by Daniel F. Layman, Jr., attorney, that a certain semi-circular ten foot wide
alley lying near the northeast intersection of Orange Avenue, N.E. and Hollins Road,
N.E., be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Office of Community Planning, Room
162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please run in newspaper on Wednesday, August 18, 1993 and Tuesday, August 24, 1993.
Please bill:
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove
Dominion Tower, Suite 1400
10 South Jefferson Street
Roanoke, VA 24011
Please send affidavit of publication to:
Office of Community Planning
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 11, 1993
File #514
Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing
copy of an application from Daniel F. Layman, Jr., Attorney, representing Southern
Classic Soft Cloth Auto Wash, Inc., and Alan L. Amos, Inc., requesting that a
certain ten foot alley lying near the northeast intersection of Orange Avenue and
Holiins Road, N. E., be permanently vacated, discontinued and closed.
/'~ ~'~J ~'Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
s / southern
Ene.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegpove, p. O.
Box 14125, Roanoke, Virginia 24038
John R. Marlles, Agent, City Planning Commission
Ronaid H. Miller, Building Commissioner
Steven J. Taievi, Assistant City Attorney
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #514
R. A. Bays
Right-of-Way Supervisor
Appalachian Power Company
P. O. Box 2021
Roanoke, Virginia 24022-2121
Dear Mr. Bays:
I am enclosing copy of Ordinance No. 31733-102593 permanently vacating,
discontinuing and closing a portion of Hollins Road, formerly Read Road, beginning
at its intersection with existing Hollins Road, running 814.00 feet in a northerly
direction to a point in common with a section of Hollins Road previously closed.
Ordinance No. 31733-102593 was adopted by the Council of the City of Roanoke on
first reading on Monday, October 11, 1993, also adopted by the Council on second
reading on Monday, October 25, 1993, and will take effect ten days following the date
of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Lever Brothers Company, 800 Sylvan Avenue, Englewood Cliffs, New Jersey
07632
First National Bank of Christiansburg, c/o Randy Aubrey, 50 N. Franklin
Street, Christiansburg, Virginia 24073
Norfolk Southern Corporation, C/o C. J. Wehrmeister, 110 Franklin Road,
S. E., Roanoke, Virginia 24042-0053
R. A. Bays
October 26, 1993
Page 2
po:
W. Robert Herbert, City Manager
Wi]burn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Doris K. Layne, Appraiser Aide, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Acting Zoning Administrator
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S W, Room 4
Roanoke, Vir~i. ~, 56
October 26, 1993
File #514
SANDRA H. EA~IN
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of the Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing CoDy of Or '
office, whichprovi~-- ~ dlnance No. 31733-1oo~no ~
~ IOrpermanentl,, ..... -v,o~o, rot DrOner r^ ~ .
of Holl/ns Road, formerly Read Road,
Hollins Road, running 814.00 be~nning at its intersection with existing
~, ~-o~-tmumg and closlDg a portion
a section of HolHns feet in a northerly direction to a point in
Road Previously closed. Ordinance No. 31733-102593 was adopted
by the Council of the City of Roanoke on first reading on Monday, COmmon ~th
also adopted by the Council on Second reading on Monday, October 11, 1993,
take effect ten days follo~ng the date of its second reading. ~11
October 25, 1993, and
Sincerely,
MFP:sm
Parker.
~ity Clerk ..... ~ '~'~-~
Eric.
Dc:
R. A. Bays, Right-of-Way Supervisor, ApPalachian Power Company,
Box 9.021, ROanoke, Virginia 24022-2121 P.O.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31733-102593.
VIRGINIA,
AN ORDINANCE permanently vacating, discontinuing and closing
a certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, Appalachian Power Company, filed an application to
the Council of the City of Roanoke, Virginia, in accordance with
law, requesting the Council to permanently vacate, discontinue and
close the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by S30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on October 11, 1993, after due and timely notice
thereof as required by S30-14, Code of the City of Roanoke (1979),
as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
A portion of Hollins Road, formerly Read Road, beginning
at its intersection with the existing Hollins Road,
running 814.00 feet in a northerly direction to a point
in common with a section of Hollins Road previously
closed,
be, and hereby is, permanently vacated, discontinued and closed,
and that all right and interest of the public in and to the same
be, and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant's submitting to the
City, receiving approval of, and recording a subdivision plat,
providing for the disposition of the land within the right-of-way,
to be vacated, in a manner consistent with the requirements of
Chapter 31, Subdivision, of the City Code, and providing for the
retention of appropriate easements, together with the right of
public passage over the same, for the purpose of construction,
repair and general maintenance of any and all utilities that may
exist within said right-of-way; and in the event these conditions
have not been met and the said plat has not been recorded in the
Office of the Clerk of Circuit Court within twelve (12) months from
the effective date of
null and void with
necessary.
this ordinance, this ordinance shall become
no further action by City Council being
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and page of ordinances and
resolutions of the Council of the City of Roanoke, Virginia,
wherein this ordinance shall be spread.
BE IT FINALLY ORDAINED that the Clerk of the Council deliver
to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
3
City of Roanoke, Virginia, as Grantor, and
Appalachian Power Company and the names of any
interest who may so request, as Grantees.
ATTEST:
in the name of
other parties in
City Clerk.
4
Roanoke City Planning Commission
October 11, 1993
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Appalachian Power Company, represented by R. A. Bays,
Right-of-Way Supervisor, that a portion of old Hollins (Read) Road,
beginning at its intersection with the existing Hollins Road and running
814.0 feet, more or less, in a northerly direction to a point in common
with a section of Hollins Road, closed by City Council by Ordinance No.
15303, dated 7/15/93, be permanently vacated, discontinued and closed.
S tion f R d Road as requested for closure extends in an easterly direction
from Hollins Road, N.E., for a distance of approximately 814 feet.
Street portion is a remnant of the original old Hollins Road which was a part of
the early county road system in this area of the City. Street right-of-way varies
from 30' to 50' in width.
Read Road (old Hollins Road) originally extended from the current Hollins Road
to Preston Avenue, N.E. Remaining section of this right-of-way was closed and
vacated by the City on July 15, 1963.
Intersection of this portion of Read Road at the north end of the bridge spanning
the Norfolk and Southern Railway is a detriment to the efficient flow of traffic
along Hollins Road. Intersection, in conjunction with the opposing connection
of Whiteside Boulevard, adds confusion and congestion to this traffic flow.
II. Current Situation:
APCo desires to use the land within the right-of-way (if vacated) for access,
expansion, construction, operation and maintenance of its adjacent substation.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
Members of Council
Page 2
October 11, 1993
APCo states in its application that the right-of-way is currently being used as a
dump site for debris and garbage. Staff review of the site noted that the street
terminus was littered with miscellaneous junk, old mattresses, etc.
Owners of all other uroc~erties abutting this section of Read Road (old Hollins
Road) have been notified by the Secretary to the Planning Commission. To date,
staff has not received any comment or objection to the proposed closure of the
subject street.
III. Issues:
A. Neighborhood impact.
B. Traffic impact.
C. Utilities.
D. Creation of a dead-end street.
E. Relationship to the Comprehensive Plan.
F. Land use.
IV. Alternatives:
~ of the applicant's request to close and vacate this section
of Read Road, N.E. (old Hollins Road) subject to certain conditions outlined in
Section V. of this report.
~I~,Illl~rllI~LilD~. Inspection of the street right-of-way indicates that
no other abutting property uses the right-of-way for access purposes.
Closure should not adversely affect other properties in the area.
Traffic impact. Closure will improve traffic conditions at Hollins Road,
N.E.
.Utilities. Public storm drain system extends through this right-of-way.
There are no other public or private utilities located within the street.
Easement will be retained for this storm drain system.
Creation of a dead-end street. Closure will not create a dead-end street.
Closure will eliminate an existing dead-end street (undeveloped section).
Members of Council
Page 3
October 11, 1993
Relationship to the Comprehensive Plan. City has no existing or future
plans or needs for this street right-of-way. Closure would return the land
within the right-of-way to a productive status. Closure would be
consistent with the intent of the comprehensive plan that available land be
used in the most appropriate manner.
Land use. Street right-of-way abuts four (4) separate parcels of land.
Tire to the land within the right-of-way (if vacated), under general
operation of law, will vest in more than one abutting property owner.
Closure should be made subject to the condition that the owner shall
submit to the City, receive approval thereof, and record a subdivision plat
to provide for the proper disposition of the vacated right-of-way.
B. Recommend denial of the applicant's request to close this section of street.
1. Neighborhood impact would not be an issue.
2. Traffic impact. Undesirable intersection with Hollins Road would remain.
3. Utilities would not be an issue.
Creation of a dead-end street. Existing dead-end of the undeveloped
portion of the right-of-way would remain.
Relationship to the Comprehensive Plan. Right-of-way would remain in
a non-productive state.
6. Land use would be a moot point.
V. Recommendation:
The Planning Commission, by a vote of 5-0 (Messrs. Bradshaw and Price absent)
recommended that City Council approve the applicant's request to close this section of
Read Road, N.E. (old Hollins Road) subject to the following conditions:
The applicant shall submit to the City, receive approval of, and record with the
Clerk of Circuit Court, a subdivision plat with said plat providing thereon for the
following:
Disposition of the land within the vacated right-of-way in a manner
consistent with the requirements of Chapter 31, Subdivision, of the Code
of the City of Roanoke, (1979), as amended.
Members of Council
Page 4
October 11, 1993
o
The retention of appropriate easements, together with the fight of public
passage over the same, for subsurface installation and maintenance of any
and ail existing utilities that may be located within the right-of-way.
If the above-cited conditions have not been met within a period of twelve months
from the date of the adoption of the ordinance providing for the closure of the
street, then such ordinance shall become null and void with no further action by
City Council being necessary.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
JRM:ERT: mpf
attachment
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Attorney for the Petitioner
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room ~,56
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
MARY F. PA~R
City Clerk, CMC/AAE
SANDRA H. EAKIN
Deputy City Clerk
August 5, 1993
File #514
Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
CITY OF ROANOKE
DEPA,RTUENT OF PLANNING AND
COUuuNITy DEVELOPt~£NT
Dear Mr. Price:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing
copy of an application from R. A. Bays, Right-of-Way Supervisor, Appalachian
Power Company, requesting that a portion of old Hollins Road, formerly Read Road,
beginning at its intersection with the existing Hollins Road, runntug 814.00 feet,
mo~e or less, in a northerly direction to a point in common with a section of Hollins
Road, which was previously closed pursuant to Ordinance No. 15303, adopted by
Council on July 15, 1963, be permnnentiy vacated, discontinued and closed.
Sincerely, f~
Ma~ F. Parker, CMC/AAE
City Clerk
MFP: sm
s/apI~lnehtan
Eric o
pc:
The Honorable Mayo~ and Members of the Roanoke City Council
R. A. Bays, Right-of-Way Supervisor, Appalachian Power Company,
P. O. Box 2021,Roanoke, Virginia 24022-2121
~ohn R. Mariles, Agent, City plaontng Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevt, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: )
)
Application of APPALACHIAN POWER COMPANY )
for vacation of a portion of Hollins (Read) Road)
MEMBERS OF COUNCIL:
APPLICATION FOR
VACATING
DISCONTINUING AND
CLOSING OF A
PORTION OF HOLLINS
(READ) ROAD
APPALACHIAN POWER COMPANY applies to have a portion of Hollins
(Read) Road, in the City of Roanoke, Virginia, permanently vacated,
discontinued and closed, pursuant to Virginia Code Section 15.1-364
and Section 30-14, Code of the City of Roanoke (1979), as amended.
This street is more particularly described as follows:
As shown in red on the attached print of Roanoke City Map
No. 328, and being further described as a portion of the Old
Hollins (Read) Road, beginning at its intersection with the
existing Hollins Road and running 814.00 feet, more or less, in a
northerly direction to a point in common with a section of
Hollins Road, which section was closed by the Council of the City
of Roanoke by Ordinance No. 15303, dated July 15, 1963.
APPALACHIAN POWER COMPANY states that the grounds for this
application are as follows:
1) All landowners whose property adjoins the property to be
vacated have been notified and are in agreement with this application.
2) The property to be vacated is presently being used as an area
for improper dumping of debris and garbage.
3) The applicant desires to use the property to be vacated for
the access, expansion, construction, operation and maintenance of its
existing electrical substation.
WHEREFORE, APPALACHIAN POWER COMPANY respectfully requests that
the above described street be vacated by the Council of the City of
Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364
and Section 30-14, Code of the City of Roanoke (1979}, as amended.
Respectfully submitted,
APPALACHIAN POWER COMPANY
Date: · -~ .~ BY: '/ )~/~J
R. A. Bays,,
Right of Way Supervisor
Property Owners Affected by the Proposed
Closure of Hollins (Read) Road
1.)
Tax Map Parcel No. 3280101
First National Bank of Christiansburg
Attn: Randy Aubrey
50 North Franklin Street
Christiansburg, VA 24073
Tele: (703) 381-6708
2.)
Tax Map Parcel Nos. 3280103 and 3280202
Appalachian Power Company
P. O. Box 2021
Roanoke, VA 24022-2121
3.)
Norfolk Southern Corporation
c/o C. J. Wehrmeister, Division Supt.
110 Franklin Road, S.£.
Roanoke, VA 24042-0053
CITY OF
ROANOKE
129
Warehouses
_, ~z I ~ 'F'~ t I '~
~ ; k t ',~ ~ ~j x City Utmty
-~:,'~ I~ / ~:,~.~ I~ ~ I/~1 ~ I
Inters~tlon,' ~ J
~~ ~AP A"
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 23, 1993
File #514
R. A. Bays
Right of Way Supervisor
Appalachian Power Company
P. O. Box 2021
Roanoke, Virginia 24022-2121
Dear Mr. Bays:
Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, April 6, 1981, a public hearing will be held on
Monday, October 11, 1993, at 7:30 p. tn., or as soon thereafter as the matter may be
heard, in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., on the request of Appalachian Power Company that a portion
of Hollins Road, formerly Read Road, beginning at its intersection with existing
Hollins Road, running 814.00 feet in a northerly direction to a point in common with
a section of Hollins Road previously closed, be permanently vacated, discontinued
and closed.
For your information, I am enclosing copy of a notice of the public hearing, an
Ordinance and a report of the City Planning Commission with regard to the
abovedescribed street closure. Please review the documents and if you have
questions, you may contact Steven J. Talavi, Assistant City Attorney, at 981-2431.
Questions with regard to the Planning Commission report should be directed to John
R. Marlles, Chief of Community Planning, at 981-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Oct
~,,nc.
R. A. Bays
September 23, 1993
Page 2
pc:
Lever Brothers Company, 800 Sylvan Avenue, Engiewood Cliffs, New Jersey
07632
First National Bank of Christiansburg, c/o Randy Aubrey, 50 N. Fran~ n
Street, Christiansburg, Virginia 24073
Norfolk Southern Corporation, c/o C. J. Wehrmeister, 110 Franklin Road,
S. E., Roanoke, Virginia 24042-0053
~OALiO~,E TIi,~,SS &
~r) NUMBER 92300173
PUBLISHER'S
APPALACHIAN POWER
P O BOX 2021
COHPAN
Jl 11
ROANOKE VA 24022
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBL ICAT ION
I, (THE UNOFRSIGNED] AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, wHICH CORPORATION IS PUBLISHER
OF THF ROANOKE TIMES & WORLD-NEWS, A
DAILY NFWSPAPER PUBLISHED IN ROANOKE, IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTICE WAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
09/24/93 MORNING
10/01/93 MORNING
WIINESS,
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, October 11, 1993, at 7:30 p.m., or as soon thereafter as
the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close the following public right-
of-way:
A portion of Hollins Road, formerly Read Road, beginning
at its intersection with the existing Hollins Road,
running 814.00 feet in a northerly direction to a point
in common with a section of Hollins Road previously
closed.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this ??nd day of S~t~mhpr , 1993.
Mary F. Parker, City Clerk.
Publish twice in the Roanoke Times and World-News, once on Friday,
September 24, 1993, and once on Friday, October 1, 1993.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building, S. W.
Roanoke, Virginia 24011-1536
R. A. Bays, Right of Way Supervisor
Appalachian Power Company
P. O. Box 2021
Roanoke, Virginia 24022-2121
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION ~ i! C.: [ ~
TO WHOM IT MAY CONCERN:
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The Roanoke City Planning t. omm~ss~on wm hold a public hearing on Wednesday,
September 1, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to
consider the following:
Request from Appalachian Power Company, represented by R. A. Bays, Right-of-Way
Supervisor, that a portion of old Hollins (Read) Road, beginning at its intersection with
the existing Hollins Road and running 814.0 feet, more or less, in a northerly direction
to a point in common with a section of Hollins Road, closed by City Council by
Ordinance No. 15303, dated 7/15/93, be permanently vacated, discontinued and closed.
A copy of said application is available for review in the Office of Community Planning, Room
162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please run in newspaper on Tuesday, August 24, 1993 and Tuesday, August 31, 1993.
Please bill: R.A. Bays
Right of Way Supervisor
Appalachian Power Company
P. O. Box 2021
Roanoke, VA 24022-2121
Please send affidavit of publication to:
Office of Community Planning
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, V^ 24011
M~RY F~ PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 5, 1993
File #514
Charles A. Price, Jr., Chairperson
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys;
fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing
copy of an application from R. A. Bays, Right-of-Way Supervisor, Appalachian
Power Company, requesting that a portion of old Hollins Road, formerly Read Road,
beginning at its intersection with the existing Hollins Road, running 814.00 feet,
more or less, in a northerly direction to a point in common with a section of Hollins
Road, which was previously closed pursuant to Ordinance No. 15303, adopted by
Council on July 15, 1963, be permanently vacated, discontinued and closed.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
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The Honorable Mayor and Members of the Roanoke City Council
R. A. Bays, Right-of-Way Supervisor, Appalachian Power Company,
P. O. Box 2021,Roanoke, Virginia 24022-2121
John R. Marlies, Agent, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINI~;ITYF'!!~' ~i'~'
PERTAINING TO THE STREET CLOSURE OF:
'93 AU 24 P3:li)
Request from Appalachian Power Company, represented )
by R. A. Bays, Right-of-Way Supervisor, that a portion )
of old Hollins (Read) Road, beginning at its intersection)
with the existing Hollins Road and running 814.0 feet, )
more or less, in a northerly direction to a point in )
common with a section of Hollins Road, closed by City )
Council by Ordinance No. 15303, dated 7/15/93, be )
permanently vacated, discontinued and closed. )
COMMONWEALTH OF VIRGINIA)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn,
states that she is Secretary of the City of Roanoke Planning
Commission, and as such is competent to make this affidavit of her
own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.1-341, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of
Roanoke, she has sent by first-class mail on the 23rd day of
August, 1993, notices of a public hearing to be held on the 1st day
of September, 1993, on the street closure captioned above to the
owner or agent of the parcels listed below at their last known
address:
Parcel
3280101
N & S
Owner, Aqent or Occupant
Address
First National Bank of
Christiansburg
Attn: Randy Aubrey
50 N. Franklin Street
Christiansburg, VA
24073
Norfolk Southern Corporation 110 Franklin Road, SE
c/o C. J. Wehrmeister Roanoke, VA 24042
-0053
Ma~tha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the
City of Roanoke, Virginia, this 23rd day of August, 1993.
N~otary Public
My Commission Expires:
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #132
The Honorable Howard E. Musser
Council Member
110 Mountain Avenue, S. W.
Apartment 1
Roanoke, Virginia 24016
Dear Mr. Musser:
I am enclosing copy of Resolution No. 31757-102593 excusing your absences from the
regular meetings of City Council held on August 23, 1993, September 13, 1993,
September 27, 1993, October 4, 1993, October 11, 1993, and October 25, 1993, which
occurred when you were regrettably incapacitated by illness and hospitalized.
Resolution No. 31757-102593 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 25, 1993.
Sincerely,
Mary F. Parker' CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE,
The 25th day of October, 1993.
No. 31757-102593.
VIRGINIA,
A RESOLUTION excusing the Honorable Howard E. Musser, Member
of City Council, for his recent absences from regular meetings of
City Council which occurred when he was regrettably incapacitated
by illness and hospitalized.
WHEREAS, Sll of the Roanoke Charter of 1952 provides that
absences from five consecutive regular meetings shall operate to
vacate the seat of a member of City Council, unless the absence is
caused by his being incapacitated by sickness or is excused by the
Council by a resolution setting forth the reason thereof and
entered upon the journal;
WHEREAS, the Honorable Howard E. Musser, Member of City
Council, was absent from the regular meetings of City Council on
August 23, September 13, September 27, October 4, October 11, and
October 25, 1993;
WHEREAS, each of Mr. Musser's absences was caused by his
regrettable incapacitation by illness and hospitalization; and
WHEREAS, this Council is advised that Mr. Musser will return
to full duties as a member of City Council on November 1, 1993, and
Council is desirous of the fact of Mr. Musser's incapacitation and
this Council's excuse for his unavoidable absences being entered
upon the journal;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. This Council finds that the Honorable Howard E. Musser,
Member of City Council, was regrettably incapacitated by sickness
and hospitalized during the regular City Council meetings of August
23, 1993, September 13, 1993, September 27, 1993, October 4, 1993,
October 11, 1993, and October 25, 1993.
2. City Council hereby excuses Mr. Musser for his
regrettable absence from the foregoing regular meetings of City
Council.
3. City Council notes with pleasure the intended return of
Mr. Musser to his full duties as a member of City Council on
November 1, 1993, and extends its heartfelt best wishes to Mr.
Musser upon his return.
the journal of Council and
permanent papers of the City.
The City Clerk is directed to enter this resolution upon
to file such resolution among the
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 98t-2541
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1993
File #60-178-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday,
October 25, 1993, Council Member White called attention to items that have been
referred by Council to you for investigation and discussion of certain cost savings
and revenue enhancements with officials of the School system and the Roanoke
Redevelopment and Housing Authority, and requested that you give top priority to
said items in order that they may be addressed by Council as soon as possible to
enable inclusion, if necessary, in the fiscal year 1994-95 budget.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
The Honorable William White, Sr., Council Member
Barry L. Key, Manager, Office of Management and Budget