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HomeMy WebLinkAboutCouncil Actions 11-08-93EDWARDS 31761 REGUIAR WEEKLY SESSION ROANOKE CITT COUNCIL November 8, 1993 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call.Council Member McCadden was absent. The Invocation was delivered by The Reverend William R. Klein, Pastor, Second Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. PUBLIC HEARINGS Public hearing on the request of Appalachian Power Company and the Young Women's Christian Association that a certain 10-foot alley lying approximately 124.42 feet south of the southwest comer of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Official Tax No. 1013207 and Franklin Road, be permanently vacated, discontinued and closed. Daniel F. Layman, Jr., Attorney. Adopted Ordinance No. 31761 on first reading. (6-0) w co Public hearing on the request of Berglund Chevrolet, Inc., that a 100 foot portion of Maddock Avenue, lying west of William- son Road, N. W., located between lots bearing Official Tax Nos. 3080904 and 3080905 on the south, and Official Tax Nos. 3080815 and 3080816 on the north, be permanently vacated, discontinued and closed. Daniel F. Layman, Jr., Attorney. Tabled until the regular meeting of Council on Monday, December 13, 1993, at 7:30 p.m., or as soon thereafter as the matter may be heard. Public hearing on the request of Berglund Chevrolet, Inc., that a tract of land located on the north side of Maddock Avenue, N. W., designated as Official Tax Nos. 3080815, 3080816 and 3080817, and a tract of land located on the south side of Noble Avenue, N. W., designated as Official Tax No. 3080807, be rezoned from RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial District. Daniel F. Layman, Jr., Attorney. Tabled until the regular meeting of Council on Monday, December 13, 1993, at 7:30 p.m., or as soon thereafter as the matter may be heard. CONSENT AGENDA (APPROVED 6-0) ALL MATrERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION lN THE FORM, OR FORMS, LISTED BEI~W. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A report of the City Manager with regard to a traffic signalization study conducted at the intersection of Hunt Avenue and 10th Street, N. W. RECOMMENDED ACTION: Receive and file. C-2 A communication from John S. Edwards tendering his resignation as a member of the Roanoke Civic Center Commission, effective immediately. RECOMMENDED ACTION: Receive and file the communication and accept the resignation with regret. C-3 A communication from Emily Keyser, Acting City Librarian, advising of the resignation of Bonnie A. Nethery as a member of the Roanoke Public Library Board, effective immediately. RECOMMENDED ACTION: Receive and file the communication and accept the resignation with regret. C-4 Qualification of John S. Edwards as a member of the City Council of the City of Roanoke for a term commencing November 1, 1993, and expiring June 30, 1994. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZF. NS UPON PUBLIC MATYERS: ao Request to address Council with regard to the transfer of certain residential lots located on Spottswood Avenue, S. W., from the City to the Fishburn heirs. William S. Hubard, President, Habitat for Humanity. Adopted Ordinance No. 31762 on first reading. (6-0) The City Manager was requested to report to Council within 30 days with information on how he would propose that the City undertake a study in regard to construction of moderate and upper level income 3 housing in the City of Roanoke. The City Manager was further requested to submit the results of the aclaml study to Council no later than June, 1994. Request to address Council with regard to a proposal to provide City police officers and other city employees with employment related parking currently available in City-owned municipal parking lots. Jeffrey D. Rudd, Attorney, and Rodger Hogan, Spokespersons. The matter was referred to the City Manager and the City Attorney for report to Council within 120 days. Council Member White requested that the City Attorney review the question of whether or not a parking violation issued to a firefighter or police officer may be waived when such employee has been unavoidably detained in the line of duty. 4. PETITIONS AND COMMUNICATIONS: A petition signed by 25 City residents requesting that stop signs be erected at the intersection of 26th Street and Stanley Avenue, S. E., in order to provide for a four-way stop intersection. Referred to the City Manager for immediate response. A communication from the Honorable Gordon E. Peters, City Treasurer, requesting that Council prescribe the sum for the City Revenue Bond required of the City Treasurer, and approve surety in order that the new bond may be executed on or before December 31, 1993. Referred to the City Manager, City Attorney and Director of Finance for study and report to Council. 4 Co A communication from the Roanoke City School Board recommending appropriation of funds to certain school grant accounts, as well as appropriation of $415,665.00 from the 1993-94 Capital Maintenance and Equipment Replacement Fund. Adopted Budget Ordinance No. 31763-110893. (6-0) 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending award of a contract for employee health care insurance to Blue Cross and Blue Shield of Virginia for a period of one year beginning January 1, 1994, and ending December 31, 1994. Adopted Resolution No. 31764-110893. (6-0) A report recommending award of a contract to Total Program Administrators for administration of a flexible spending account program for City employees, for a period of one year beginning January 1, 1994, and ending December 31, 1994; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 31765-110893 and Resolution No. 31766-110893. (6-0) A report recommending acceptance of the bid submitted by Handy Dump, Inc., to provide bulk container collection service at a cost of $19.30 per unit, per pick-up, for a period of one year, as well as rental of approximately eight bulk collection units per year for the contract period, at a cost of $40.00 per unit. Adopted Resolution No. 31767-110893. (6-0) 6. REPORTS OF COMMITTEES: A report of the City Planning Commission recommending approval of proposed revisions to the operating criteria for the Regional Solid Waste Transfer Station. Charles A. Price, Jr., Chairperson. Adopted Ordinance No. 31768-110893. (6-0) 7. UNFINISI-1F.D BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF aw Ordinance No. 31759, on second reading, authorizing execution of an agreement with Appalachian Power Company permitting relocation of Appalachian's electric service system to City-owned property on the westerly side of Aerial Way Drive, upon certain terms and conditions. Adopted Ordinance No. 31759-110893. (6-0) Ordinance No. 31760, on second reading, granting revocable license for installation of an awning encroaching over and into the public sidewalk on Church Avenue, S. W., located at 25 Church Avenue, S. W., Official Tax No. 1011819, upon certain terms and conditions. Adopted Ordinance No. 31760-110893. (6-0) 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. A petition signed by 282 persons requesting ins!~llafion of a traffic signal at the comer of Hoilins Road and Old Mountain Road, N. E., was referred to the City Manager for appropriate response. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HFJARINGS OF CITIZENS: None. Reappoin~xl Barbara N. Duerk, Florine Thomhili, Charles W. Hancock, Jan P. Wilkins, Edward S. Allen and James G. Pappas as members of the Roanoke Neighborhood Partnership Steering Committee. Reappointed Bernice F. Jones and The Reverend Frank W. Feather as members of the Advisory Board of Human Development. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide adaptations or accommodations, based on individ-ai needs, for qualified individuals with disabilities in any program or service offered by the City Clerk's Office, provided that reasonable advanced notification has been received. Roanoke, Virginia November 8, 1993 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Members of Council: SUBJECT: Hunt Avenue/10th Street, N.W. Intersection - Traffic Signalization Study I. Backqround: Ae Request from Councilman Delvis O. McCadden was made at City Council's meeting on October 11, 1993 for a traffic signalization study at the intersection of Hunt Avenue and 10th Street, N.W. Citizens had complained of difficulty seeing southbound 10th Street traffic when entering the intersection from Hunt Avenue. Traffic siqnal requests received by the City from the public are evaluated by using the Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD establishes many conditions and guidelines (called warrants) frequently used by traffic engineers. These warrants, when used to determine whether a traffic signal is needed at a particular location, do not establish thresholds above which a traffic signal must be or should be installed. Rather, they establish minimum thresholds below which a traffic signal shall not be installed. (These warrants consider vehicle volumes, delay, pedestrian volumes, school crossings, and accident experience). Determination for the actual need of a warranted traffic signal is aided by a ranking system which considers the degree to which the warrants are met as well as the various physical characteristics of the intersection. Citywide, there are twelve (12) other intersections under consideration for signalization at this time, each having met at least one warrant. Honorable Mayor and Members of Council Page 2 II. III. IV. Current Situation: Traffic study was performed on Thursday, October 21, 1993 and consisted of a turning-movement count of all vehicles from 7:00 a.m. to 7:00 p.m. (see Attachment A). Our review of the results indicates that none of the MUTCD's warrants have been met. Accident records from Police Department reports were reviewed and indicate that there have been four (4) two-vehicle accidents reported at this intersection during the 3-1/2 year period from January 1, 1990 to June 30, 1993, resulting in one personal injury. , The MUTCD signalization warrants do include an evaluation of accident history. One of the conditions to meet this warrant requires there to be five (5) or more reported accidents, of the types susceptible to correction by traffic signal control, that have occurred within a 12-month period. This warrant was not met at any time during this 3-1/2 year period. Issues: A. Warrants B. Cost C. Safety D. Traffic signalization needs Alternatives: City administration not consider installation of a traffic signal at the intersection of Hunt Avenue and 10th Street, N.W. at this time. 1. Warrants from this study were not met, thereby supporting the determination not to install a traffic signal. 2. Cost is zero. 3. Safety of motorists does not change. The existing sight distance from Hunt Avenue to the north along Honorable Mayor and Members of Council Page 3 10th Street is approximately 300 feet which is an acceptable distance. 4. Traffic signalization needs remain intersections throughout the City. at other City administration consider installation of a traffic signa! at the intersection of Hunt Avenue and 10th Street, N.W. Warrants have not been met. The City invites liability problems if unjustified traffic control devices are installed to satisfy an unwarranted request. Also, improper use of traffic signals can result in the Virginia Department of Transportation (VDOT) identifying such as deficiencies. Maintenance payments can be withheld until corrections are made (which in this case could involve removal of the traffic signal). A minimum of 0.! lane mile, and increments of 0.1 mile, can be deleted for payment for each street segment containing deficiencies. Cost for a new traffic signal installation is at least ~75~000, funds for which are presently not identified for any new traffic signals. Safety would not necessarily improve if signalization is installed. When installed under conditions that justify its use, a traffic signal is a valuable device for improving the safety and efficiency of both pedestrian and vehicular traffic. In particular, signals may reduce certain types of accidents, most notably the angle (broadside) collision. Traffic signals can reduce the number of angle collisions at an intersection but can also cause a significant increase in rear-end collisions. Normally, traffic engineers are willing to trade off an increase in rear-end collisions for a decrease in the more severe angle accidents; however, when there is no angle accident problem at an intersection and a signal is not needed for traffic control, there is nothing to trade off and the installation of traffic signals can actually cause a deterioration in the overall safety at the intersection. Honorable Mayor and Members of Council Page 4 Traffic signalization needs at twelve (12) other locations throughout the City would all rank higher based upon our ranking criteria. V. Recommendation: No action is required by City Council. City administration will not consider installation of a traffic signal at the intersection of Hunt Avenue and 10th Street, N.W. at this time. While this administration gives every possible consideration to citizen/neighborhood requests for traffic control devices, we are regulated by VDOT to utilize the guidelines in the Manual On Uniform Traffic Control Devices· We invite liability problems for the City if unjustified installations occur. Respectfully submitted, ~. Robert Herbert City Manager WRH:RKB:jrm Attachment copy: City Attorney Director of Finance Director of Public Works Director of Public Safety Traffic Engineer INTERSECTION MOVEMENT COUNT AT THE ATTACHMENT A INTERSECTION OF 10th Street & Hunt Avenue DATE: October 21, 1993 DAY: Thursday ION 10th Street ION Hunt Avenue I North South East West BOUND BOUND BOUND BOUND HOUR I LEFT THRU RIGHTI LEFT THRU RIGHTI LEFT THRU RIGHTI LEFT THRU RIGHTITOTAL 7:00- 7:30 I 68 27 13 160 2 3 0 0 37 1 6 318 7:30- 8:00 0 152 36 20 292 3 1 1 2 37 2 7 553 8:00- 8:30 0 92 34 16 124 0 1 3 0 21 0 4 295 8:30- 9:00 4 101 32 8 124 3 1 2 4 38 2 4 323 9:00-10:00 10 181 75 14 201 8 4 3 3 75 3 17 594 10:00-11:00 2 161 42 12 194 2 2 i 7 58 4 15 500 11:00-12:00 7 223 62 17 254 6 3 4 10 75 3 15 679 12:00- 1:00 6 320 75 22 281 4 2 2 6 73 2 26 819 1:00- 2:00 1 262 98 16 268 3 4 2 1 78 2 19 754 2:00- 3:00 4 275 93 25 276 7 4 i 5 78 6 22 796 3:00- 4:00 8 364 117 35 393 i 3 3 8 110 3 25 1070 4:00- 4:30 13 201 56 11 145 1 2 2 6 54 1 10 502 4:30- 5:00 3 242 44 11 153 3 3 2 i 41 2 16 521 5:00- 5:30 6 258 59 13 183 5 1 3 3 58 1 16 606 5:30- 6:00 3 143 52 12 118 6 2 2 4 57 0 10 409 6:00- 7:00 8 262 77 22 249 4 6 0 3 91 2 19 743 LOCATION SKETCH 8100 1382 N 9482 RECORDER Office of the Council November 2, 1993 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I have enjoyed serving as a member of the Roanoke Civic Center Commission since January 6, 1986, and wish to express my sincere appreciation to the Mayor and Members of City Council for affording me the opportunity to serve in this capacity. However, in view of my recent appointment to the Roanoke City Council, I would like to submit my resignation as a member of the Roanoke Civic Center Commission, effective immediately. With kindest personal regards, I am Sincerely, John S. Edwards Council Member JSE: sm pc: Vernon M. Danielsen, Chairperson, Roanoke Civic Center Commission, 3260 White Oak Road, S. W., Roanoke, Virginia 24014 Vivian D. Nelson, Secretary, Roanoke Civic Center Commission Room 456, Municipal Building 215 Church Avenue, SW, Roanoke, Virginia 24011 (703) 981-2541 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA II. EAKIN Deputy City Clerk November 12, 1993 File #15-110-323 Ms. Bonnie A. Nethery 3386-A Rasmont Road, S. W. Roanoke, Virginia 24018 Dear Ms. Nethery: At a regular meeting of the Council of the City of Roarioke on Monday, November 8, 1993, Council was advised of your resignation as a member of the Roanoke Public Library Board, effective immediately. On motion, duly seconded and adopted, your eszgnatlon was accepted with regret. The Members of City Council requested that I express their sincere appreciation for the many services you have rendered to the City of Roanoke as a member of the Roanoke Public Library Board. Please find enclosed a Certificate of Appreciation issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie pc: Dr. Frank J. Eastburn, Chairperson, Roanoke Public Library Board, 1810 Denniston Avenue, S. W., Roanoke, Virginia 2401§ M. Emily Keyser, Secretary, Roanoke Public Library Board Sandra H. Eakin, Deputy City Clerk DATE: TO: FROM: SUBJECT. INTERDEPARTMENT COMMUNICATiO/~q, [:~ November 2, 1993 Mary Parker, City Clerk i~~ Emily Keyser, Acting City Librarian LIBRARY BOARD We received a verbal communication from Ms. Bonnie A. Nethery that her employer, Norfolk Southern, has transferred her to the City of Norfolk. Therefore, she must resign immediately from the Roanoke City Library Board. We now have another vacancy. EK/js Oafh or ^ffi. afion of Office '93 't4i~x/-3 ~9 State o~ Vi,t~inia, Oit~l ol Roanol~e, lo John S. Edwards _, do solemnly swear (or affirm) that I, I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me a member of the City Council of the City of Roanoke for a term commencing November 1, 1993 and expiring June 30, 1994. according to the best of my ability. ~o help me God. · 1st d N em 1 9 _ Subscribed and sworn to before me, th] Judge of the '~"~'~r~.'Y/L''~- - , ~ a-~l Circuit of Virginia Circuit Court of the nty-'£nlra ~u ..... MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #67-68-166-178 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 8, 1993, you were requested to report to Council within 30 days with information on how you would propose that the City undertake a study in regard to construction of moderate and upper level income housing in the City of Roanoke. You were further requested to submit the results of the actual study to Council no later than June, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F, PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #5-20-66-70-184 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke held on Monday, November 8, 1993, Council Member William White, Sr., requested that you review the question of whether or not a parking ticket issued to a firefighter or police officer may be waived when such employee has been unavoidably detained in the line of duty. Sincerely, City Clerk MFP: sm The Honorable William White, Sr., Council Member Rodger A. Hogan, 309 Third Street, S. W., Roanoke, Virginia W. Robert Herbert, City Manager George C. Snead, Jr., Director, Public Safety Rawleigh W. Quarles, Fire Chief M. David Hooper, Police Chief 24011 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-254.1 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #5-66-181-184 W. Robert Herbert City Manager Roanoke, Virginia Gentlemen: Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia At a regular meeting of the Council of the City of Roanoke held on Monday, November 8, 1993, Jeffrey D. Rudd, Attorney, and Rodger Hogan, Police officer, addressed Council with regard to a proposal to provide City police officers and other city employees with employment related parking. On motion, duly seconded and adopted, the matter was referred to you for report to Council within 120 days. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Jeffrey D. Rudd, Attorney, p. O. Box 862, Roanoke, Virginia 24005-0862 Rodger A. Hogan, 309 Third Street, S. W., Roanoke, Virginia 24011 jv.__WF .EY_ _D_. RUDD ATTORNEY AT LAW t:lT'r '93 NOV-2 P3:20 November 2, 1993 Ms. Mary Parker City Clerk 215 Church Avenue, S.W. Room 456 Municipal Building Roanoke, Virginia 24016 Dear Ms. Parker: Please be advised I represent the Roanoke City Police Officers who comprise the local chapter of the Southern Police Benevolence Association. I respectfully request, along with Roanoke City Police Officer Rodger Hogan, the opportunity to present to City Council a proposal to provide City Police Officers and other city employees with employment related parking currently available in City owned municipal parking lots. Officer Hogan and I respectfully request we be granted fifteen minutes to make our presentation to City Council on Monday, November 8, 1993 at 7:30 p.m. Should you have any questions or comments, please call me. With best regards, I am JDR/kkl cc: Officer Rodger Hogan Rudd 315 CAMPBELLAVENUE · RO. BOX862 · ROANOKE, VA. 24005-0862 · (703) 342-4016 "93 Office of the City Manager November ]2, 1993 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Council MemberS: Subject: STOP Signs in Residential Areas At your meeting on Monday, November 8, 1993, Council listened to a request from Mr. Nell McNally on behalf of certain residents in South Roanoke for 4-way STOP signs at 26th Street and Stanley Avenue. The City administration has been discussing this request with the residents of this neighborhood for the past couple of years. You may be interested in our findings, copies of some of the pertinent correspondence are included for your information (the traffic engineering study report is available for anyone interested in reviewing same). City Council was given a briefing on September 28, 1992, concerning the Manual on Uniform Traffic Control Devices (MUTCD) and the use of criteria included in this manual when evaluating requests for STOP signs, traffic signals, and other traffic control devices. I hope that our explanation of the importance of these professionally developed technical criteria would be balanced with the emotional appeal of citizens. Let me advise you that the City administration has heard the wishes of City Council in regard to citizen requests for neighborhood STOP signs. We will continue to evaluate similar requests in the future using the criteria of the MUTCD. However, where the requests of neighborhood residents are uniformly in favor of STOP signs, even though the analysis of the criteria would not recommend installation, the sign(s) will be installed. We must of course reserve the right to withhold installation if it is thought that a hazardous condition would be created. Even then, you may expect a direct appeal by citizens to Council. Over time, it is anticipated that two (2) things could happen. Council may hear from other citizens objecting to the proliferation of STOP signs throughout the City. Such can cause unnecessary interruption in the normal flow of vehicular traffic, increase gasoline consumption and air pollution, and create a disrespect for other justified traffic control devices. While Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 981~2333 Mayor Bowers and Council Members Page 2 City employees will not overtly notify the Virginia Department of Transportation (VDOT) of this issue, it likely will become apparent to local VDOT officials as they travel throughout the City. Eventually, we can expect to be notified by VDOT that we are not properly applying MUTCD criteria to our STOP sign installations, and be threatened with the loss of state maintenance payments. The 4-way STOP signs have been installed at 26th Street and Stanley Avenue. Respectfully, W. Robert Herbert City Manager WRH:WFC:pr Enclosures cc: Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Director of Finance Mr. Robert K. Bengtson, Traffic Engineer Director of Pubtic Works June 20, 1991 G. M. Patterson, M.D. Urology Associates, Ltd. Suite 105 102 Highland Avenue, S. E. Roanoke, Virginia 24013 Dear Dr. Patterson: This is in response to your letter dated May 17, 1991, to City Manager W. Robert Herbert concerning traffic conditions in the vicinity of 26th Street and Stanley Avenue, S. W. Mr. Herbert has requested that I correspond directly with you. I realize that you have indicated that you are not interested in receiving additional "traffic science data" concerning this subject. Nevertheless, the City Engineering Department was directed to conduct a comprehensive study of your concerns in order to develop an appropriate response. There are standard traffic engineering methodologies used to analyze the need for the installation of traffic control devices. Referencing the enclosed information, our studies indicate average speed of vehicles on 26th Street as 15 mph and 19 mph on two separate occasions. This is Certainly not excessive and indicates the caution which must be exercised when driving on this relatively narrow residential street. An attempt Was made to analyze the extent to which eastbound vehicles on 26th Street turned left at Cornwallis Avenue, as a measure of the possible thru traffic destined for Yellow Mountain Road. Of the vehicles we were able to track, 44 percent turned left while 56 percent turned right, apparently with destinations in the neighborhood. Our traffic studies do not concur in your request to reverse the direction of STOP signs at the 26th Street and Stanley Avenue intersection. In addition to the fact that 26th Street is obviously the major traffic movement, we are concerned with the safety factor of encouraging northbound traffic on Stanley Avenue to accelerate through this intersection on a 10 percent downgrade. Your questioning of the signage at 27th Street and Jefferson Street will result in our changing the YIELD signs to STOP signs, due to sight distance limitations to the south. Room 354 Municipal Suil¢ling 215 Church Avenue. $. W Roanoke. Virginia 24011 (703) 981-2741 Dr. Patterson June 20, 1991 Page 2 While we do not agree with all of your recommendations, I hope you will agree that a thorough analysis has been made. We receive many requests for installation of traffic control devices, everything from speed limit signs to traffic signals. We feel that it is important to give each request full consideration and apply consistent criteria to our reco~m~endations. If you would like to discuss any aspect of our studies, I invite you to contact me at 981-2741, or the City Traffic Engineer, Bob Bengtson, at 981-2731. .Sincerely, Willta~ F. Clark Director of Public Works Enclosure cc: Councilman Beverly T. Fitzpatrick, Jr. Mr. W. Robert Herbert, City Manager Mr. Robert K. Bengtson, Traffic Engineer Mr. Robert F. Rider, Attorney at Law FILl COPY Streets & Traffic Department Telephone: 981-2686 August 21, 1992 Dr. G. M. Patterson, M.D. Urology Associates, Ltd. Suite 105 102 Highland Avenue, S.E. Roanoke, VA 24013 Dear Dr. Patterson: Your recent request for STOP sign changes or additions at the intersection of Stanley Avenue and 26th Street, S.E. was directed to this office by Mr. William F. Clark, Director of Public Works. We have reviewed the information previously sent to you in June, 1991 and have made a follow-up study as well. Based upon updated information and observations, including the fact that there have been no reported traffic accidents at this intersection since our last study in June, 1991, our previous conclusion remains the same. That is, that the STOP signs not be reversed given that 26th Street is the major traffic movement. Nor do we endorse a four-way STOP since the traffic conditions do not satisfy the requirements for their installation. Generally those conditions include: 1. Three or more correctable accidents in one year. Traffic volumes on each approach are approximately equal and considerably heavier than the volumes at this intersection. 3. Unacceptable line of sight of approaching traffic. It should also be noted that nationwide, the consensus of traffic and safety engineers is that many of the STOP signs installed to control speeding and improve safety on residential streets works to the disadvantage of the public. It is agreed that unnecessary STOP signs (a) cause accidents they are designed to prevent (b) breed contempt for other necessary STOP signs (c) waste millions of gallons of gasoline annually (d) create added noise and air pollution and (e) increase, rather than decrease speeds between intersections. We regret that we are not in a position to honor your request. Please feel free to contact me at 981-2686 if you have any questions concerning this information. Sincerely, Robert K. BengtsO~f, P.E. Traffic Engineer RKB:jrm copy: William F. Clark, Director of Public Works 2 RAY D. PETHTEL COMM,SSIONER COMMONWEALTH o[ VIRGINIA DEPARTMENT OF TRANSPORTATION 714 SOUTH BROAD STREET SALEM, 24153 February 26, 1993 PO Box 3071 Salem, Virginia re - Stop Sign Request City of Roanoke J. A. ECHOLS 24153 Mr. Robert K. Bengtson City of Roanoke Traffic Engineer 1802 Courtland Avenue NE Roanoke, Virginia 24014 Dear Mr. Bengtson: This is in reference to your request for assistance concerning the intersection of Stanley Avenue and 26th Street, Southeast. This intersection does not warrant a four-way stop, in accordance with the MUTCD. The MUTCD is a manual that is the basis for various traffic control items and their implementation. As stated in the MUTCD, "Also, STOP signs should not be used for speed control." The word "should" is not a mandatory condition, but certainly, sound engineering judgement needs to be used when not conforming with this statement. There were no posted speed limit signs on 26th Street, in this vicinity, and installation of such signing would be beneficial to advise of the posted speed limit. There is good sight distance at this intersection and you indicated there is no history of accidents. Therefore, there is no justification for a four-way stop at the intersection, particularly if the primary reason is speed control. Very truly yours, 3.~. Echols Resident Engineer JAE:es TRANSPORTATION FOR THE 21 ST CENTURY MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #20-66-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a petition signed by 25 City residents requesting that stop signs be erected at the intersection of 26th Street and Stanley Avenue, S. E., in order to provide for a four-way stop intersection, which petition was before the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. On motion, duly seconded and adopted, the matter was referred to you for immediate response. Sincerely, ~d-~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Mr. Neil E. McNally, 2531 Stanley Avenue, S. E., Roanoke, Virginia William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer Charles M. Huffine, City Engineer 24014 November 8, 1993 The Honorable David A. Bowers, Esq. and Members of City Council 215 Church Ave., S.W. Roanoke, VA 24Dll RE: REQUEST FOR PLACEMENT OF STOP SIGNS ON 26th STREET S.E. AT THE INTERSECTION WITH STANLEY AVENUE Dear Mayor Bowers and Members of Council: The undersigned live at or in close proximity to the intersection of 26th Street and Stanley Avenue, S.E. Currently, there are stop signs on Stanley Avenue at that intersection, making it a 2-way stop. We are requesting that stop signs be placed on 26th Street so as to make the intersection a 4-way stop. This request is being made for the protection of at least ten (10) children all under the age of nine {9) that live in the immediate vicinity of the intersection. As children will naturally do, they move from yard to yard as they play. This mo"ement creates constant crossings of 26th Street, particularly between Jefferson Street and Stanley Avenue. Motorists who tm~vel on 26th Street, for whatever reason, have the tendency to do so at excebsive speeds, which of ~ourse creates a threat to the safety of the children. It is our position that by making the intersection a 4-way stop motorists will be required to travel at a reduced rate of speed or at a minimum at the posted speed limit. The placement of stop signs on 26th Street would deter motorists from accelerating from the direction of Jefferson Street and slow down motorists coming from Cornwallis. The Roanoke City Traffic Division this matter but has refused to install the signs will not hinder traffic flow but will children. has previously been contacted on requested stop signs. The stop help preserve the safety of the The Honorable David A. Bowers, Esq. Page Two Accordingly. we are requesting that Council direct the City Traffic Division to immediately place stop signs on 26th Street at the intersection with Stanley Avenue so as to make it a 4-way stop intersection. Very truly yours, NAME SIGNATURE ADDRESS (o~n¢o. il v., &¢-. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2A011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #34-53-58 W. Robert Herbert City Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Gentlemen: I am attaching copy of a communication from The Honorable Gordon E. Peters, City Treasurer, requesting that Council prescribe the sum for the City Revenue Bond required of the City Treasurer, and approve surety in order that the new bond may be executed on or before December 31, 1993, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. On motion, duly seconded and adopted, the matter was referred to you for study and report to Council. Sincerely, ~m_~_.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: The Honorable Gordon E. Peters, City Treasurer CITY OF R ANQ ! TREASURER S OFFI PO BOX 1451 ROANOKE,~I'RGINIA 24007- 1451~ TELEPHONE: (703) 981-2561 TELECOPIER: (703) 224-301 GORDON E. PETERS TREASURER DAVID C. ANDERSON CHIEF DEPUTY November 3, 1993 Honorable Mayor and Members of City Council Roanoke, Virginia RE: City Revenue Bond - $1,000,000.00 Dear Mayor Bowers and Members of City Council: On November 2, 1993, I was re-elected Roanoke City Treasurer for a four-year term commencing January 1, 1994. Section 37 of the City Charter reads in part, "The city Treasurer shall give bond in such sum as the Council may prescribe with surety to be approved by Council." I would like to request that City Council prescribe the sum for the City Revenue Bond and approve surety so that the new bond might be executed on or before December 31st in order that I might be properly bonded beginning my new term. The present public officials bond is with the Fidelity and Deposit Company of Maryland, a corporate bonding company, authorized to transact business as a surety in the Commonwealth of Virginia. This bond is in the amount of $1,000,000.00 with expiration of January 1, 1994. I would appreciate your earliest consideration on this request. city Treasurer GEP/agv c: Wilburn C. Dibling, Jr. - City Attorney W. Robert Herbert - city Manager James D. Grisso - Director of Finance MARy F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #60-236-467 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31763-110893 amending and reordaining certain sections of the 1993-94 School and General Fund Appropriations, providing for appr°priati°n of funds to the following school grant accounts: $65,156.00- 1992-93 Eisenhower Project Title II Program, $19,072.00 - Artist in Education Program, $24,000.00 - Chapter I Pre-K Expansion Program, $4,329.00 - Title II-A OK Project, $4,280.00 - Special Education Interpreter Training Program, $8,903.00 - Adult Basic Education Program, and $59,027.00 - 1993-94 Grants Management Program; and further appropriating $415,665.00 from the 1993-94 Capital Maintenance and Equipment Replacement Fund for purchase of school-based technology equipment, school priority I instructional equipment, furniture and equipment for Morningside Elementary School, and three maintenance vehicles. Ordinance No. 31763-110893was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. Sincerely, ~/~ Mary F. Parker, CMC/AAE City Clerk MFP: sm gnc. pc: Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson Avenue, N. W., Roanoke, Virginia 24016 E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Executive for Business Affairs, Roanoke City PubLic Schools June S. Nolley, Clerk of the Roanoke City School Board W. Robert Herbert, City Manager Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of November, 1993. No. 31763-110893. AN ORDINANCE to amend and reordain certain sections of the 1993-94 School and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 School and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund Appropriations Education Eisenhower Project Title II 1992-93 (1-9) ........ Artist in Education 1993-94 (10-11) .............. Chapter I Pre-K Expansion Program 1993-94 (12-19) Title II-A OK Project 1993-94 (20-21) ............ Special Education Interpreter Trainin~ 1993-94 (22-24) .... Grants Management 1993-94 (26-30) ................ Instructions (31-33) ............................. Facilities (34-37) ............................... $95,464,945 65,156 19,072 24,000 5,329 4,280 133,873 59,027 51,166,842 2,064,941 Education Eisenhower Project Title II 1992-93 (38) ......... Artist in Education 1993-94 (39-40) ............ Chapter I Pre-K Expansion Program 1993-94 (41)... Title II-A OK Project 1993-94 (42) ............... Special Education Interpreter Training 1993-94 (43) .......................... Adult Basic Education 1993-94 (44) ............... Grants Management 1993-94 (45) ................... Non-operating Other (46) ....................................... $93,868,842 65,156 19,072 24,000 5,329 4,280 133,873 59,027 34,736,054 34,736,054 General Fund ADDroDrlatlons Nondepartmental Transfers to Other Funds (47) .................... Fund Balanoe Capital Maintenance and Equipment Replacement Program - School Unappropriated (48) ............. $ 45,417,799 44,543,468 313,755 1) Math Curriculum Development 2) Substitute Teachers 3) Social Security 4) Contractual Services 5) Conference Attendance 6) Conference Registration 7) Tuition Costs 8) Resource Books 9) Equipment 10) Contracted Artists 11) Instructional Supplies 12) Teacher 13) Aide 14) Social Security 15) Retirement 16) Health Insurance 17) Printing 18) Inservice Travel 19) Instructional Supplies 20) Instructor 21) Social Security 22) Purchased Services 23) Conference Attendance 24) Instructional Materials 25) Teachers 26) Director 27) Recruiter 28) Social Security (030-060-6235-6308-0129) (030-060-6235-6308-0021) (030-060-6235-6308-0201) (030-060-6235-6308-0331) (030-060-6235-6308-0553) (030-060-6235-6308-0554) Roanoke Catholic (030-060-6235-6308-0587) (030-060-6235-6308-0613) (030-060-6235-6308-0821) (030-060-6817-6201-0381) (030-060-6817-6201-0614) (030-060-6142--6000-0121) (030-060-6142-6000-0141) (030--060-6142-6000-0201) (030--060-6142-6000-0202) (030-060-6142-6000-0204) (030-060-6142-6200-0351) (030-060-6142--6200-0554) (030-060-6142-6200-0614) (030-060--6444-6334-0121) (030-060-6444-6334--0201) (030-060-6519-6174-0313) (030-060-6519-6174-0554) (030-060-6519-6174-0614) (030-060-6759-6450-0121) (030-060-6917-6307-0114) (030-060-6917-6307-0138) (030-060-6917-6307-0201) $ 28,985 7,430 2,787 375 15,260 4,000 571 1,748 4,000 18,428 644 9,391 5,625 1,150 1,067 1,046 250 1,000 4,471 4,950 379 2,900 930 45O 8,903 40,847 6,554 3,626 29) 30) 31) 32) 33) 34) 35) 36) 37) 38) 39) 40) 41) 42 43 44 45 46 47 48 State Retirement Health Insurance Matching Funds Matching Funds Matching Funds School-Based Technology School Priority I Instructional Equipment Furniture & Equipment Morningside Maintenance Vehicles Federal Grant Receipts Local Match State Grant Receipts Federal Grant Receipts Federal Grant Receipts Federal Grant Receipts Federal Grant Receipts Federal Grant Receipts Transfer from General Fund Transfer to School Fund CMERP-Schools (030-060-6917-6307-0202) (030-060-6917-6665-0204) (030-060-6001-6201-0588) (030-060-6001-6301-0588) (030-060-6001-6204-0588) (030-060-6006-6302-0826) (030-060-6006-6683-0821) $ 5,385 2,615 ( 5,000) ( 5,000) ( 4,750 60,000 196,700 (030-060-6006-6683-0822) 125,000 (030-060-6006-6683-0824) 33,965 030-060-6235-1102) 65,156 030-060-6817-1101) 14,750 030-060-6817-1100) 4,322 030-060-6142-1102) 24,000 030-060-6444-1102) 5,329 030-060-6519-1102) 4,280 030-060-6759-1102) 8,903 030-060-6917-1102) 59,027 030-060-6000-1037) 415,665 001-004-9310-9530) 415,665 001-3324) ( 415,665 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF' I~ANOKI[, VA. ~iI]'¥ · ; November 8, 1993 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for seven grants in the School Fund. These grants are funded with federal and state funds. In addition to these funding sources, the Artist in Education grant will require a local match of $14,750. Funding is available in the following accounts: Matching Funds Matching Funds Matching Funds (030-060-6001-6201-0588) $5,000 (030-060-6001-6301-0588) 5,000 (030-060-6001-6204-0588) 4,750 This report will also appropriate $415,665 from the School portion of the CMERP funds for the purchase of school based technology equipment, school priority I instructional equipment, furniture and equipment for Morningside Elementary School and three maintenance vehicles. This is the second appropriation of the School Board's FY93 CMERP funding of $1,227,920. This will leave an unappropriated balance of $313,755. I recommend that you concur with the request of the School Board. JDG:das lrector of Finance ~)'~'~'"'~l Charles W. Day, Chairman M. Wendy O'Neil, Vice Chairman Marilyn C. Curtis //.Roanoke City School Board P.O. Box 13145, Roanoke, Virginia 24031 · C. Nelson Harris Finn D. Pincus Clubert G. Poff James M. Turner, Jr. E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board 703-981-238t ° Fax: 703-981-2951 November 3, 1993 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its November 2, 1993 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6235 - $65,156.00 for the 1992-93 Eisenhower Project Title II program to provide funds for activities to improve the skills and knowledge of mathematics and science teachers while facilitating greater communication and collaboration between disciplines and across grade levels. The program will be reimbursed one hundred percent by federal funds. Grant No. 6817 - $19,072.00 for the Artist in Education program to provide funds for the enhancement of the district's arts program. The program will be reimbursed by state funds in the amount of $4,322.00 with a local match of $14,750.00. Grant No. 6142 - $24,000.00 for the Chapter I Pre-K Expansion program to provide for the extended day program for at-risk four year olds. The program will be reimbursed one hundred percent by federal funds. Grant No. 6~.~.~. - $4,329.00 for the Title II-A OK Project to provide for adult basic education and preparation for the GED examination. The program will be reimbursed one hundred percent by federal funds. Grant No. 6519 - $4,280.00 for the Special Education Interpreter Training program to provide funds for the development of training curriculum for the hearing impaired program. The program will be reimbursed one hundred percent by federal funds. Grant No. 6759 - $8,903.00 for the Adult Basic Education program to provide funds for the education of adults who have not completed high school. The supplemental appropriation represents additional federal funds to provide instruction to inmates in the Roanoke City lail toward their acquisition of the GED certificate. Excellence in Education Members of Council Page 2 November 3, 1993 Grant No. 6917 - $59,027.00 for the 1993-94 Grants Management program to provide partial funding for salary and fringe benefits of the magnet program director and magnet recruiter. The program will be reimbursed one hundred percent by federal funds. The Board further requests the appropriation of $415,665.00 from the 1993-94 Capital Maintenance and Equipment Replacement Fund. The funds will be used for the purchase of school-based technology equipment, school priority I instructional equipment, furniture and equipment for Morningside Elementary School, and three maintenance vehicles. Sincerely, Clerk of the Board CC' Mr. Charles W. Day Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Ir. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling v~ss James D. Orisso i Ila Farriss (with accounting details) RO/~OK~ City SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Eisenhower Project Title II 92-93 6235 030-060-6235-6308-0129 030-060-6235-6308-0021 030-060-6235-6308-0201 030-060-6235-6305-0331 030-060-6235-6308-0553 030-060-6235-6308-0554 030-060-6295-6308-05S7 030-060-6235-6308-0613 030-060-6235-6308-0S21 Appropriation Unit X2B Math Curriculum Development Substitute Teachers Social Security Contractual Services Conference Attendance Conference Registration Roanoke Catholic Tuition Costs Resource Books Equipment 28,985.00 7,430.00 2,787.00 375.00 15,260.00 4,000.00 571.00 1,748.00 4,000.00 030-060-6235-1102 Federal Grant Receipts $ 65,156.00 The 1992-93 Eisenhower Project Title II program will provide for activities to improve the skills and knowledge of mathematics and science teachers while facilitating greater communication and collaboration between disciplines and across grade levels. The program will be reimbursed one hundred percent by federal funds and will end September 30, 1994. November 2, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Artist in Education 93-94 6817 030-060-6817-6201-0381 030-060-6817-6201-0614 Appropriation Unit XSK Contracted Artists Instructional Supplies $ 18,428.00 644.00 $ 19,072.00 030-060-6817-1101 030-060-6817-1100 Local Match State Grant Receipts $ 14,750.00 4,322.00 $ 19 072.00 The Artist in Education program provides funds for the enhancement of the district's arts program by bringing experts into the schools for student workshops. The program is reimbursed in the amount of $4,322 by state funds. Local match in the amount of $14,750 will be provided from accounts 001-060-6001-6201-0588 ($5,000), 001-060-6001-6301-0588 ($5,000) and 001-060- 6001-6204-0588 ($4,750). The program will end June 30, 1994. November 2, 1993 ROANOKE CITY SCBOOn BOARD Roanoke, Virginia APPROPRIATION REQUEST Chapter I Pre-K Expansion Program 93-94 6142 030-060-6142-6000-0121 030-060-6142-6000-0141 030-060-6142-6000-0201 030-060-6142-6000-0202 030-060-6142-6000-0204 030-060-6142-6200-0351 030-060-6142-6200-0554 030-060-6142-6200-0614 Appropriation Unit X1U Teacher Aide Social Security Retirement Health Insurance Printing Inservice Travel Instructional Supplies 9,391.00 5,625.00 1,150.00 1,067.00 1,046.00 250.00 1,000.00 4,471.00 24,000.00 030-060-6142-1102 Federal Grant Receipts $ 24,000.00 The Chapter I Pre-K Expansion Program will provide for the extended daf program for at risk four Fear olds at the Chapter I schools. The program is one hundred percent reimbursed by federal funds and will end September 30, 1994. November 2, 1993 RO/~Og~ CITY SCltOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Title II-A OK Project 93-94 6444 030-060-6444-6334-0121 030-060-6444-6334-0201 Appropriation Unit X4A Instructor $ 4,950.00 Social Security 379.00 $ 5 329.00 030-060-6444-1102 Federal Grant Receipts $ 5r329.00 The Title II-A OK Project will provide for adult basic education and preparation for the GED examination. The program will be reimbursed one hundred percent by federal funds. The program will end June 16, 1994. November 2, 1993 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Special Education Interpreter Training 93-94 6519 030-060-6519-6174-0313 030-060-6519-6174-0554 030-060-6519-6174-0614 Appropriation Unit XSI Purchased Services Conference Attendance Instructional Materials 2,900.00 930.00 450.00 S 4r280.00 030-060-6519-1102 Federal Grant Receipts The Special Education Interpreter Training program will provide funds for the development of training curriculum for the hearing impaired program. The program is one hundred percent reimbursed by federal funds and will end June 30, 1994. November 2, 1993 ROANOKE CITY SCROOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Basic Education 93-94 6759 030-060-6759-6450-0121 Appropriation Unit X7H Teachers $ 8f903.00 030-060-6759-1102 Federal Grant Receipts $ 8,903.00 The Adult Basic Education program for 1993-94 will provide funds for the education of adults who have not completed high school. The above supplemental appropriation represents additional federal funds made available to provide instruction to inmates in the Roanoke City Jail toward their acquisition of the GED Certificate. The program will end June 30, 1994. November 2, 1993 ROANOKE CITY $C~001, BOARD Roanoke, Virginia APPROPRIATION REQUEST Grants Management 1993-94 6917 030-060-6917-6307-0114 030-060-6917-6307-0138 030-060-6917-6307-0201 030-060-6917-6307-0202 030-060-6917-6665-0204 Appropriation unit X9A Director Recruiter Social Security State Retirement Health Insurance 40,847.00 6,554.00 3,626.00 5,385.00 2,615.00 59,027.00 030-060-6917-1102 Federal Grant Receipts 59,027.00 The 1993-94 Grants Management program will provide partial funding for salary and fringe benefits of the magnet program director and magnet recruiter. Expenditures will be one hundred percent reimbursed by federal funds. The program will end June 30, 1994. November 2, 1993 ROANOK~ CITY SCNOOL BOARD Roanoke. Virginia APPROPRIATION REOUEST Capital Maintenance and Equipment Replacement Funds Request II 030-060-6006-6302-0826 030-060-6006-6683-0821 030-060-6006-6683-0822 030-060-6006-6683-0824 Appropriation Unit ZD1 School-Based Technology School Priority I Instr. Equipment Furniture & Equipment - Morningside Maintenance Vehicles S 60,000.00 196,700.00 125,000.00 33,965.00 S 415,665.00 The above appropriation represents the second request for proceeds from the 1993-94 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of school-based technology equipment, school priority I instructional equipment, furniture and equipment to be placed in Morningside Elementary School, and three maintenance vehicles. The balance in the 1993-94 Capital Maintenance and Equipment Replacement Fund is $313,755. November 2, 1993 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room a,56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #58-184-501 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31764-110893 authorizing execution of a contract and related documents with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health insurance for employees of the City and members of their families, for a term of one year beginning January 1, 1994, and ending December 31, 1994, as more particularly set forth in your report under date of November 8, 1993. Resolution No. 31764-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. g-"'x ~.~ ~,Sincerely, ~D.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm gnc. pc: Wilburn C. DibHng, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Kenneth S. Cronin, Personnel Manager Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of November, 1993. No. 31764-110893. VIRGINIA, A RESOLUTION authorizing the execution of a contract and related documents with Blue Cross and Blue Shield of Virginia to provide group hospitalization and health insurance for employees of the City and members of their families. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to execute a contract with Blue Cross and Blue Shield of Virginia, for group hospitalization and health insurance for a term of one year beginning January 1, 1994, and ending December 31, 1994, and any other necessary and appropriate documents setting forth the obligations of each party thereto, and setting forth such terms as shall be consistent with the terms negotiated by and between the City and Blue Cross and Blue Shield of Virginia and described in a report to Council by the City Manager dated November 8, 1993, and the attachments thereto. 2. Said contract shall be delivered, if possible, to the City not later than December 15, 1993, fully executed by Blue Cross and Blue Shield of Virginia and ready for execution by the City. Such contract and any other necessary appropriate documents shall be in form approved by the City Attorney. ATTEST: City Clerk. '93 -) ~onorable ~yor an~ City Council Roanoke, Virginla Dear Members of Council: November 8, 1993 RENEWAL OF HR~LTH INSURANCE PROVIDER FOLLOWING '1'~ EXPII~ATION OF THE coHRENT CON'£RACT ON DEC]~BER 31, 1993. I. BACKGROUND The present Comprehensive Health Insuranco contract with Blue Cross and Blue Shield of Virginia (BC/BS) expires December 31, 1993. City currently contributes 90% towards the "employee only" rate. II. uu~ENT SITUATION Total medical claims paid in the current review period of August 1, 1992 through July 31, 1993, were virtually the same as the previous year which is significant based on the City's previous claims experience and the fact that medical inflation has been in the 17% to 21% range. Health Benefits Awareness Committe~ members played an active role in reviewing the City proposed options. The Committee evaluated the City's current plan as well as an optional plan presented by Blue Cross and Blue Shield of Virginia. After careful consideration, the Committee recommended to the Personnel Manager that the current program be continued. The optional plan is included as Alternative B. Rates for the three levels of coverage, employee only, employee/child and family will remain unchanged for the contract year January 1, 1994 to December 31, 1994. Retiree health car~ will be provided to existing employees who retire during the period January 1, 1994 to December 31, 1994 after COBRA eligibility ceases. Employees who are eligible include 1) future retirees under age 65 with 15 or more years of continuous service and future retirees who retire due to line-of-duty injuries. All coverage ceases at age 65. Honorable Mayor and City Council Page 2 III. ISSUES A. Coveraqe B. Oualifications of Blue Cross and Blue Shield of Virqinia C. Cost D. Fundinq IV. ALTERNATIVES Council approve the award of a contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1994 and ending December 31, 1994. The City contribution will continue to be 90% of the "employee only" premium cost. Coveraqe provides for substantially the same benefits including a comprehensive range of health maintenance benefits or "wellness" benefits such as well baby care coverage while at the same time encouraging cost awareness. (See Attachment A for current employee and retiree coverage) Oualifications of Blue Cross and Blue Shield of Virginia include: Local marketing representatives to service the account by providing up-to-date information on benefits, trouble shooting problem areas and establishing a contact between physicians and employees. Established workinq relationship with the City and a clear understanding of the group's needs. ParticiDatinq Network of doctors, hospitals and other providers of health care services that file and accept Blue Cross and Blue Shield's determination of the usual, customary, and reasonable fee as payment in full. Special Customer Service Unit to specifically handle City claim problems on a timely basis. Honorable Mayor and City Council Page 3 ee COBRA Administration which allows employees who leave the City and their dependents to continue their coverage for eighteen or thirty-six months under the City's plan would be provided for 2% of each continuing participant's monthly premium. 4. Cost ae Mont~ for the new contract remain the same and are as follows: Employee $205.36 Employee/Child 295.76 Family 480.62 be Em lo ee Cost after City Contribution remains the same: MONTHLY SEMI-MONTHLY COST COST Employee $ 20.36 $10.18 Employee/Child 110.76 55.38 Family 295.62 147.81 Ce Maximum Potential Cost - The health insurance premiums for 1993 are projected at $4,600,000 based on the current enrollment data. Retiree rate~ which are paid in total by the retiree for those who retire during the period January 1, 1994 to December 31, 1994 are the same as current employees during enrollment in COBRA. After the provisions of COBRA, the following rates would apply: Retiree $295.00 Retiree/Child 425.00 Family 690.00 5. Fundinq Continuation of the 90% contribution toward the "employee only" rat~ will not require additional funding in the FY92-93 operating budget. Council_i_~_p_prove the award of a contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1994 and ending December 31, 1994. The City contribution will continue to be 90% of the "employee only" premium cost. Honorable Mayor and City Council Page 4 Coverage is provided through a preferred provider organization (PPO). Benefits are outlined in Attachment B. Oualifications of Blue Cross and Blue Shield of Virginia include: Local marketing representatives to service the account by providing up-to-date information on benefits, trouble shooting problem areas and establishing a contact between physicians and employees. Established workinq relationship with the City and a clear understanding of the group's needs. ParticiDatinq Network of doctors, hospitals and other providers of health care services that file and accept Blue Cross and Blue Shield's determination of the usual, customary, and reasonable fee as payment in full. Special Customer specifically handle on a timely basis. Service Unit to City claim problems COBRA Administration which allows employees who leave the City and their dependents to continue their coverage for eighteen or thirty-six months under the City's plan would be provided for 2% of each continuing participant's monthly premium. Cost Monthlv rates for the new contract are as follows: Employee $190.92 Employee/Child 275.02 Family 446.92 ~ee Cost after city Contribution would be: MONTHLY SEMI-MONTHLY COST COST Employee $ 18.92 $ 9.46 Employee/Child 103.02 51.51 Family 274.92 137.46 Honorable Mayor and City Council Page 5 5. Funding Continuation of the 90% contribution toward the "employee only" rat, will not require additional funding in the FY92-93 operating budget. ~ATIONS Coun~ the award of the contract for Health Care Insurance to Blue Cross and Blue Shield of Virginia for the period of one (1) year beginning January 1, 1994 and ending December 31, 1994 for the coverage and rates described under Alternative A of this report, and under the terms and conditions contained in the City's present contract with such firm, except as otherwise noted in said report, and authorize the City Manager to execute the same in form as approved by the City Attorney and with the understanding that Blue Cross and Blue Shield of Virginia provide the City Manager with said contract, for execution no later than December 15, 1993. WRH: jh Respectfully submitted, W. Robert Herbert City Manager Lifetime Max/mum Individual Calendar Year Deductible Family Caler~a~ Year Deductible (a~.3~agat~) Payment Level Individual Out-of-Pocket Maximum Family Out-of-Pocket Max/mum (aggr~ate) Inpatient Mental Health Care/ Outpatient Mental Health Care Outpatient Treatment of Accidental Injuries Emergency Roc~ Deductible (Voluntary) Well-Baby Care Managed Care 1993 B]~T.~g ~u~*~ Current E~ployea $1,000,000 $100 $200 80% $750 $1,500 30 days per calemdmr year 50% payment up to $1,000 per calemt~? year 100% payment of first $300 per caler~- year; then 80% after calendar year deductible 90% payment (deductible applies) $30 (applies to all Emergency Ro(xa visits unless admitted directly frc~ the ~mergency Room) 80% (deductible applies) 80%; $500maxhumper calendar year for spinal manipulations 80% (deductible applies) (thru end of calemt~r year in which child turns five) 80% (deductible applies) Birth Control Pills and Nicorettes included Required; $250 penalty for circumvention of reviews Retires $300 $600 75% $3oo0 $600o 100% payment of first $300 per calendar year; then 75% after caler~a~ year deductible 75% (deductible applies) 75%; $500 maximum per caler~a~ year for spinal manipulations 75% (deductible applies) (thru end of cale~ck year in which child turns five) 75% (deductible applies) Birth Control Pills and Nioorettes included Doctor's Office, Emergicenter, Hc~ns Visit Radiation Therapy, Chemotherapy, Renal Dialysis, I V Therapy X-Rays, Tests, Therapeutic Injections, Allergy Shots Accidental Injury Treatment Hc~e Health Care * Emergency Room deductible (waived if admitted directly frc~ f~ergency Roc~) Physical q~mrapy Outpatient Surgery Outpatient T ah and X-Ray Spinal Manipulations (max/mm of $5o0 per cal. yr.) Well Baby Care (to age 6) Outpatient Mental }~alth Care (~lu~ng ~t~e a~se) $1000 calendar year maximum Durable Medical ~quipment Preventive Care 80% 80% 5O% 8O% 80% 5O% 80% 80% 50% 100% of first 100% of first 70% of first $300 per cal. $300 per cal. $300 per cal. yr. ~ 80% yr. then 80% yr. then 50% deductible deductible deductible 80% 80% O% 80% 80% 50% $30 $30 $30 80% 8O% 50% 90% 80% 50% 8O% 8O% 5O% 8O% 8O% 80% 80% 80% 50% 80% 8O% 50% 50% 50% 50% 80% 8O% 8O% ~ons 100% no~e kl.-~ B-2 Hospital Bed Patient Care Skilled Nursing H~me * (including substance abuse) 30 days maxi.mum per cal. yr., 90 day lifetime maximum on 80% 80% 50% 80% 80% 50% 80% 8O% 50% Life Maximum Individual Caler~mr Y~r Deductible Family Caler~mr Year Deductible (aggregate) Individual Out of Pocket Maximum Family Out of Pocket Maximum Call One AdmissionReview Prescription Drug Coverage (includes birth control pills and Nicorettes) $1,000,000 $100 $200 $1,000,000 $1,000,000 $200 $20o $400 $400 $750 $1,500 Required ($250 penalty for circumvention) 80% 80% $1,000 not applicable see out of pocket limit exclusi~ $2,000 not applicable see out of pocket limit exclusions Inco~x~ated Re~ ~ ~ed ($250 penalty for circumvention Rx Alternatives Prescription Network $15 brand name $15 ~andname with 30% $7 Generic $7 Generic with 30% penalty MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #60-58-79-184 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31766-110893 authorizing you to enter into a contract with Total Program Administrators for a one-time implementation fee of $3,000.00, a $50.00 per month alntenance fee, and a $3.40 per month per m ' participant fee, to provide flexible spending account services to the City for a period of one year, commencing January 1, 1994, and ending December 31, 1994. Resolution No. 31766-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Elizabeth Phares, Consultant, Total Program Administrators, p. O. Box 85636, Richmond, Virginia 23285 Wilburn C. DibHng, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Kenneth S. Cronin, Personnel Manager Barry K. Agnew, Acting Risk Management Officer Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, General Services Barry L. Key, Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of November, 1993. No. 31766-110893. A RESOLUTION authorizing the City Manager to enter into a contract with Total Program Administrators to provide flexible spending account services to the City. BE IT RESOLVED by the Council of 1. Clerk are agreement the City of Roanoke that: The City Manager or Assistant City Manager and the City authorized to execute and attest, respectively, an with Total Program Administrators for the provision by such firm of flexible spending account services to the City for a period of one year commencing January 1, 1994 and ending December 31, 1994, as more fully described in the City Manager's report to Council dated November 8, 1993. 2. Such contract shall provide for a one-time implementation fee of $3,000.00, a $50.00 per month maintenance fee, and a $3.40 per month per participant fee.. 3. The form of such contract shall be approved by the City Attorney. ATTEST: City Clerk. MARY F, PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-254.1 SANDRA H. EAK1N Deputy City Clerk November 12, 1993 File #60-58-79-184 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31765-110893 amending and reordaining certain sections of the 1993-94 General Fund Appropriations, providing for the transfer of $7,380.00 from FICA to Flexible Spending Plan Administration, in connection with a contract with Total Program Administrators for flexible spending account services to the City for a period of one year, commencing January 1, 1994, and ending December 31, 1994. Ordinance No. 31765-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o pc: W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Kenneth S. Cronin, Personnel Manager Barry K. Agnew, Acting Risk Management Officer Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, General Services Sandra H. Eakin, Deputy City Clerk Barry L. Key, Manager, Office of Management and Budget 1993-94 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 8th day of November, 1993. No. 31765-110893. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Government Personnel Management (1) .......................... Public Works Police Patrol (2) ................................. Public Works Building Maintenance (3) 1) Flexible Spending Plan Administration 2) FICA 3) FICA 4) FICA $ 9,261,662 663,542 31,206,701 7,446,544 19,813,974 3,025,019 3,372,711 (001-002-1261-2007) $ 7,380 (001-050-3113-1120) ( 5,000) (001-052-4330-1120) ( 1,000) (001-052-4340-1120) ( 1,380) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. (;IT',/ November 8, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: SRLRCTION OF AN AD~INISTRATOR FOR FLRgfIBLE SPENDING ACCOUNTS I. BACKGROUND Section 125 of the Internal Revenue Coda allows for health care premium conversion plans, in which employees make pre-tax contributions to cover their portion of health care premiums. The City of Roanoke began offering this pre-tax premium program on January 1, 1988. Section 125 of the Internal Revenue Cod~ also allows flexible spending account plans in which employees may reduce their salaries to make pre-tax contributions to pay for uncovered health care expenses such as medical plan deductibles or a benefit the employer does not offer at all like vision care or child care. Specifications proposals for program. were developed to obtain competitive a possible flexible spending account Request for proposals were completed which included a one year contract for provision of these services. Advertisement of the request for proposals was published in the Roanoke Times and World News on September 5, 1993 and The Roanoke Tribune on September 9, 1993. Fe Twenty-one proposals. attached. aqents/brokers were mailed request for A listing of those agents/brokers is (Attachment A) Ge Six resDonses for flexible benefits flexible spending account administrators were received and publicly opened at 2:00 p.m. on September 23, 1993 in the Office of the Manager of General Services. (Attachment B) Honorable Mayor and City Council Page 2 II. currENT SITUATION Bid committee consisting of seven members was responsible for reviewing proposals. Two members of this committee were volunteers from the Employee Benefits Awareness Committee. Initial evaluations were completed by the bid committee. Bid committee held interviews with the two most qualified companies to evaluate their proposals. C. Rates for provision of services were very competitive for the companies interviewed. Based on interviews and evaluations of proposals by the bid committee, negotiations were conducted with the company determined to be most qualified, Total Proqram Administrators. Total Proqram Administrators was selected because of their competitive rates and the quality of their proposed employee communication program. III. ISSueS A. Services provided. B. Cost. C. Funding. IV. ALTERNATIVES ae Council approve the award of the contract for flexible spending account administration to Total Program Administrators for the period of one year beginning on January 1, 1994 and ending December 31, 1994. The City of Roanoke will pay the cost for program administration. 1. Services provided include the following: Establishment of spendinq accounts for each employee electing to participate. Honorable Mayor and City Council Page 3 Reimbursement on a semi-monthly basis. Requests received by the fifth of the month will be reimbursed on the fifteenth and requests received by the twentieth will be reimbursed on the thirtieth of the month. Each reimbursement stub shows year to date activity. Payment will be made to the participant through direct deposit. Provision of claims formm for use by employees and claims processing to include verification of documentation of the expense for the reimbursement due. de Statement is provided to all participants three months prior to the end of the plan year showing the funds contributed to the accounts, claims paid, claims received but not yet paid and balance remaining in the account. A notice also appears on this statement reminding participants the plan year is coming to a close and that expenses must be incurred during the plan year to zero out their account(s). Three full days of enrollment meetings for employees interested in participating in this program. f. One thousand customized enrollment brochure~ which explain the benefits of this program including qualifying expenses that can be pre-taxed and commonly asked questions regarding this program. Toll-free customer service number and a dedicated customer service representative for City employees. Cost for this Droar~m includes a one-time implementation fee of $3,000 which covers the cost of completing Internal Revenue Service plan documents, on site meetings and enrollment packages. Actual program administration costs will be as follows: $50 per month maintenance fee and $3.40 per month, or $40.80 per participant per year. Estimated cost of the program during fiscal year 1993-94 based on participation of two hundred employees is $7,380. Honorable Mayor and City Council Page 4 3. Fundinq ae Funding for this proqram is available in the following social security fringe benefit accounts: 001 050 3113 1120 - $5,000 001 052 4340 1120 - 1,380 001 052 4330 1120 - 1,000 $7,380 It should be noted that since the City will not be required to pay Social Security taxes on the amount of money pre-taxed, the funds identified above are available and additional funding will not be required to fund this program. Furthermore, the employee will realize a tax benefit in that federal, state and social security taxes are not required to be deducted on the amount of money contributed. Council not approve the award of a contract for flexible spending accounts. 1. Services would not be provided. 2. Cost would not be an issue. 3. Fundinq would not be an issue. V. I~CO~ENDATION City Council concur in Alternative A, thereby approving a flexible spending account program for City employees, and transfer $7,380 from the accounts identified in IV.A.3.a to a new account in the Department of Personnel Management, entitled "Flexible Spending Plan Administration". Funding for fiscal year 1994-95 will also come from social security tax savings and will be included in the recommended budget. Respectfully submitted, W. Robert Herbert City Manager WRH: jh cc: City Attorney Director of Finance Manager, Management and Budget Alta Equitable Bank Center, 100 S. Charles St. Baltimore, MD 21201 10th Floor Benefit Consultant Services P O Drawer 12569 Norfolk, VA 23502 Benefit Plan Administrators 101 S. Jefferson St. Roanoke, VA 24011 Blue Cross/Blue Shield of Va. P O Box 13047 Roanoke, VA 24045 Blue Cross/Blue Shield TPA P O Box 85636 Richmond, VA 23285 Corporate Systems Administration P O Box 4985 Johnson City, TN 37602-4985 Duke and Company P O Box 25 Richmond, VA 23204 Guardian 6800 Paragon Place, Richmond, VA 23230 Suite 584 Liberty Mutual P O Box 85059 Richmond, VA 23260-5059 Mutual of Omaha 1819 L. Street NW 6th Floor Washington, DC 20036 Pru-Care of Richmond 1000 Boulders Parkway Richmond, VA 23225 Colonial Life and Accident P O Box 218 Midlothian, VA 23113 Flexible Benefits Corp. P O Drawer 8188 Virginia Beach, VA 23450 Anthem Life Insurance P 0 Box 660238 Dallas, TX 75266-0238 Chaney, Thomas, Stephenson P O Box 1600 Roanoke, VA 24007-1600 & Hill Alexander & Alexander of Va. P O Box 1177 Richmond, VA 23209 Johnson & Higgins of Va. P O Box 2470 Roanoke, VA 24010 Charles Lunsford, P O Box 2571 Roanoke, VA 24010 RHH Thomas Rutherfoord Ins. P O Box 12748 Roanoke, VA 24028 CO. McDonough Caperton P 0 Box 1300 Roanoke, VA 24006 Mutual of NY Campbell Sq., Suite 110 34 Campbell Ave. SW Roanoke, VA 24011 Benefit Plan Administrators, Inc. Colonial Life & Accident Company, Flexible Benefit Administrators, Mutual of Omaha Pru-Care of Richmond Total Program Administrators Inc. Inc. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #144-178-467-472 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31767-110893 accepting a bid submitted by Handy Dump, Inc., to provide bulk container collection service for a period of one year, at a cost of $19.30 per unit, per pick-up, and to rent approximately eight bulk collection units per year for the contract period for various weekend events, at a cost of $40.00 per unit; and rejecting all other bids made to the City. Resolution No. 31767-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. Sincerely, f~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: Leman Dudley, President, Handy Dump, Inc., 1132 River Avenue, S. E., Roanoke, Virginia 24013 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 E. Wayne Harris, Superintendent of Roanoke City Public Schools Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, General Services MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room ,*56 Roanoke, Virginia 2a011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #144-178-467-472 Dee Crigger Sales representative BFI Industries P. O. Box 10185 Lynchburg, Virginia 24506 Dear Ms. Crigger: I am enclosing copy of Resolution No. 31767-110893 accepting a bid submitted by Handy Dump, Inc., to provide bulk container collection service for a period of one year, at a cost of $19.30 per unit, per pick-up, and to rent approximately eight bulk collection units per year for the contract period for various weekend events, at a cost of $40.00 per unit; and rejecting all other bids made to the City. Resolution No. 31767-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed collection service. Sincerely, ~aJa~.~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of November, 1993. No. 31767-110893. VIRGINIA, A RESOLUTION accepting a bid made to the City for providing bulk container collection service; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The low bid of Handy Dump, Inc., made to the City, offering to provide, for a period of one (1) year, Bulk Container Collection Service at a cost of $19.30 per unit, per pick-up, and to rent approximately eight (8) bulk collection units per year for the contract period for various weekend events at a cost of $40.00 per unit, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase order therefore, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated November 8, 1993. 3. Any and all other bids made to the City for the aforesaid service are hereby REJECTED; and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for each bid. ATTEST: City Clerk. Roanoke, Virginia Nove~3er~i~,-~ 9913 © Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids on Bulk Container Collection Service, Bid No. 93-9-28 I. Background September~ 1993 specifications were developed and along with request for quotations were sent to seven (7) vendors currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. September 27~ 1993 all bids appropriately received were publicly opened and read at 2:00 p.m. in the Office of the Manager of General Services. II. Current Situation A. Two (2) bids were received. bids is attached. A tabulation of the B. The current contract price is $11.00 per unit. Bid Price increase over prior year is the result of substantial increases in Land Fill Fees. D. Schedule of container locations and required service is shown on Attachment "A". One (1) year term will allow for possible cooperative agreement with the Roanoke City Schools and Roanoke Redevelopment and Housing Authority next year. III. Issues A. License requirement. B. Rental charqes per unit. C. Compliance with specifications. D. Fund availability. Bulk Container Collection Service Bid No. 93-9-28 Page 2 IV. We Alternatives ao Award a contract for a period of One (1) year to Handy Dump, Inc., the lowest responsible bid, at the price of $19.30 per unit for a total of sixty-four (64), more or less, units. License requirements to operate bulk container collection service have been met by Handy Dump, Inc. o Rental of approximately eight (8) containers per year for various weekend events during the contract period will be provided at a cost of $40.00 per unit. The bid provided by Handy Dump, Inc. meets all required specifications. 4. Funds are available in FY 93-94 Budget in Solid Waste Management Department account #001-052-4210-2010 to provide for this service. B. Reject all bids 1. License requirement would not be an issue in this alternative. 2. Rental containers would not be used if no collection services is available. Compliance with specifications would not be a factor in this alternative. Fund availability - designated Funds would not be expended under this alternative. Recommendation A. Council concur with Alternative "A" - award a contract to Handy Dump, Inc. to provide Bulk Container Collection Service to the City at a cost of $19.30 per unit for each time the container is emptied for the period of One (1) year (November 1, 1993 through October 31, 1994). Also rental of approximately 8 containers per year for various weekend events during the contract period at a cost of $40.00 per unit. Bulk Container Collection Service Bid No. 93-9-28 Page 3 B. Reject other bid. cc: City Attorney Director of Finance Respectfully Submitted, W. Robert Herbert City Manager m 00,121 -~0 ,-M ~,. .~0 ~>O~l 0 ~>mO ~ 0 ~0 O~ ~ r..) 0'~ ~>~ ~0 mol(..) o o ,--q I> ,-~ ~o 0~0 -IJ~O ~ ~ (~ 0 ~ ~)m 0 O~ ~ rj ~>0 0 0.> o o o MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #144-200-253 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31768-110893 approving proposed amendments to the Solid Waste Transfer Facility Operating Criteria, dated May 21, 1991. Ordinance No. 31768-110893 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 8, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: John R. Hubbard, Chief Executive Officer, Roanoke Valiey Resource Authority, 3433 Brambleton Avenue, S. W., Roanoke, Virginia 24018 Gardner W. Smith, Chairperson, Roanoke Valley Resource Authority, P. O. Box 29800, Roanoke, Virginia 24018-0798 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Wiliiam F. Clark, Director, Public Works Charles A. Price, Jr., Chairperson, City Planning Commission John R. Marlles, Chief, Community Planning IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 8th day of November~ 1993. No. 31768-110893. AN ORDINANCE approving proposed amendments to the operating criteria for the Solid Waste Transfer Station; and providing for an emergency. BE IT ORDAINED by the Council 1. The amendments to the Solid Waste Operating Criteria, dated May 21, 1991, and Council on October 21, 1991, by Ordinance No. of the City of Roanoke that: Transfer Facility approved by this 30755-102191, said amendments submitted to this Council by report dated November 8, 1993, are hereby APPROVED and the City Manager or the Assistant City Manager is authorized to take such actions as are deemed necessary for their implementation. 2. In order to provide for the usual daily operation of the municipal government, an emergency is declared to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. · no 26 Al! :27 Roanoke City Planning Commission November 8, 1993 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Proposed Revisions to Operating Criteria - Regional Solid Waste Transfer Station I. Background: Adopted design and operating criteria were developed by Planning Commission's Long-Range Planning Subcommittee with the assistance of a 7-member citizens advisory committee. Criteria were approved by the full Planning Commission at their June 5, 1991, regular meeting. Criteria were developed to serve as guidelines for the design and operation of the solid waste transfer station and address such issues as access/internal circulation, landscaping/buffeting, outdoor storage, architectural compatibility, off-site access, and property value protection. Proposed design and operating criteria for regional solid waste transfer station (attached) currently under construction on Hollins Road, N.E., were adopted by City Council on October 21, 1991 by Ord. No. 30775-102191. II. Current Situation: Regional solid waste transfer station is expected to be substantially completed by November, 1993. Roanoke Valley Resource Authority is considering certain modifications to the adopted operating criteria outlined in the attached letter from John R. Hubbard, Chief Executive Officer, dated March 29, 1993. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Proposed modifications are intended primarily to clarify the sections of the operating criteria addressing property value protection. Do Planning Commission reviewed the proposed revisions to the operating criteria at their regular meeting on July 7, 1993. Mr. John Hubbard summarized the requested changes. Mr. Hubbard stated the proposed changes would clarify the operating criteria and that the Authority considered the changes to be more of a housekeeping matter. III. Recommendation: The Planning Commission, by a vote of 6-0-1 (Mr. Jones abstaining) recommended approval of the proposed changes to the criteria. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission CAP:JRM: mpf attachments cc: Assistant City Attorney Director of Public Works Director of Utilities and Operations City Engineer Building Commissioner Chief Executive Officer, RVRA ROANOKE VALLEY RESOURCE AUTHORITY 3433 Bramble. ton Avenue, SW Roanoke, Vi~inia ~t018 (7o ) 77 - 1 o March 29, 1993 Mr. Iohn Marries Chief Community Planner City of Roanoke 215 Church Avenue Roanoke, VA 24011 Dear John: Roanoke Valley Resource Authority Transfer Station Policies As part of the permit issued by the City of Roanoke, several policies were attached that spec'tried certain operating rules. The Resource Authority is considering modifications to the policies and would like a determination of what process is required, if any at all, to enact such changes. I have attached a copy of the Property Protection Policy that shows the proposed changes as shaded. In general, the changes are: 1. Clarifies meaning of 'Resident'. Clarifies the need to pwvide Roanoke Valley Resource Authority with 'Right of First Refusal'. 3. Offer must be 80% of assessed value. Provides Roanoke Valley Resource Authority 60 days in lieu of 30 days to exercise option. 5. Protected area only covers portion within 5000 feet. 6. Increases allowable value of assessment to be 105% in lieu of 100% of value. 8. Requires prope~ owner to provide clear rifle. 9. Clarifies 'heir'. I would appreciate your thoughts and guidance and will be glad to discuss these in more detail, if needed. Your assistance is appreciated. Sincerely, John R. Hubbard, P.E. Chief Executive Officer 0 ROAD IMPRO~ AND ACCESS The Transfer Station Operator will properly maintain all on-site entrance roads and driveways in good, safe repair. The Transfer Station Operator will keep ail designated access roads and the adjoining rights-of-way and properties fr~e and clean of litter and debris origina~g from vehicles Waveling to and from the transfer facility. Utter pickup is to be made at least once each week or whenever needed, weather permitting. Government-owned refuse vehicles will be required, and all other vehicles will be encouraged to use roads designated by the City of Roanoke to access the proposed transfer facility. The Transfer Station Operator will keep ali designated access roads and the adjoining fights-of-way and properties free and clean of any liquid residue originaling from public or private collection vehicles. Street cleaning is to be performed whenever needed, weather permitting. APPEALS A telephone number shall be provided for use of surrounding residents to call-in complaints about noise, dust, odor, pests, or other problems associated with the operation. These calls shall be recorded and corrective actions documented. In order to provide a timely and inexpensive method for parties that may be damaged by the Iransfer station l~.~tit conditions and policies, any disagreement between a property owner and the responsible Transfer Station Opem~g Agency concerning operating problems may be resolved through the provisions of the Uniform Arbitration A~t, Article 2 of Title 8.01 of the Code of Vh-ginia (Section 8.01-581.01 ~,~). PROPERTY VALUE PROTEC~ON The Transfe~ Station Operating Agency will t~l~,_ ail necessary action as required by federal, state or local laws or regulations, including permit conditions, to assure residents surrounding the lransfer station site that ~eir propet~ values will not be adversely impacted by the facih'ty. within 1,000 feet of the transfer stalion si~e borde~ on ~e day the ~ 7 TRANSFI~ STATION OPERATING POLICIF~ becom~ operational may ~ eligible for comlxmmion if the7 can prov~ their proper~ ~ devalued u a result of the tm~er station. The resident must establish the value of the affected property _iust _o~or to ..... '~ .... "' ~'""' ......... "" ~' ............ :;-"-: ~fl~.t .~.~.~..~-; ..-'..... --.. cnw _f .L .... · At ,~.. :-:,=.~ ..... :._~ ......... ,_,_~ Any resident who sells their prOlX~y for an amount (Sale Value) which is less than the ~ ~ Value, de~-tined under paragraph c, will be eligible for compensation from the r~ponsible Agency for the amount of this difference, subject to the following conditions: The responsible Transfer Station Operating Agency must be given the '~j~ to buy any property ~ ~ for which a ~ bom fide offer to purchase TRANSFI~R STATION OPERATING POLICIES 8 bo The responsible Transfer Station Operatin$ Agency paragraph D days of the date ~ bon~ fide purchase offe~ Appraisal shall r~t~. into account condition of properly and whether the loss of property value would occur for any other permit~! use under current zoning designation. The foregoing n~eemen~ ~ to compensate residents for loss in property values will only apply to properties sold before the termination date, which is defined as ~ af~ the date the transfer station is operationgl~ heirs of re, dents ~ .... · .~ ...... qualifying under ~ ~ ~ will be eh'gible for compensation under the terms of this E~igibflit~ for compensalion will be extended under the same terms to include any Roanoke City resident owning residential propmy adjoining any road used as the main n__~ce_~s road to the transfer st2tiofl s~. TitAN$1m_~ STATION OPerATING POLICIF~ 9 Any resident who is eligible for compensation for property devaluation or .fo reimbursemmt for the Interest Differential between their eyas~ng mortgage loan and any new loan assumed on any replacement property within ~he boundaries of Roanoke City. This reimbursement will be defined as the present value of the remaining principal payments, discounted at the difference between the interest rates on the original loan and on the replacement loan. It shall be the responsibility of the resident to carry adequate ~ insurance to cover any loss ha,ards. In the event that a total loss does occur, the Transfer Station Operating Agency will compensate the resident (who qualifies under the preceding terms of ag~n~,m ~) for the difference between the Assessed Value and the Insurance Settlement. However, if the Insurance Settlement is for any amount less than the Sale Value, the amount of compensations will be the difference between the Assessed Value and the Sale Value. For purposes of this p~ovision, the Sale Value is understood ~o be the Replacement Value of the property on the date of the insurance loss. 10 TRANSFER STATION OPERATING POLIClI~ SOLID WASTE TRanSFER FACILITY OPERATING CRITERIA MAY 21, 1991 II. Types of Waste No hazardous waste will be received or stored at this facility. Only properly approved solid waste may be accepted and transported from this facility. In the event that any hazardous waste, as defined by the Virginia Department of Waste M~nagement, is discovered on the site of the proposed Solid Waste Transfer facility, the Transfer Station Operating Agency will immediately contact the City's Hazardous Material Coordinator who shall take all necessary steps to insure that the hazardous waste is properly contained and disposed of in accordance with the Department of Hazardous Waste regulations. Any person, firm, or corporation who knowingly transports hazardous waste, as defined by the Virginia Department of Solid Waste Management, into the proposed Solid Waste Transfer Station shall be s~bject to prosecution under applicable criminal statute~ and shall be liable for the full cost incurred by the Transfer Station Operator for proper clean-up and disposal of such material in a licensed facility. Operating Hours A. Normal working hours shall not exceed: Delivery of Waste Operation of Ail Equipment Monday-Friday 7:00 am-7:00 pm Saturday 8:00 am-5:00 pm 7:00 am-9:00 pm 8:00 am-7:00 pm Emergency operations shall allow for extended hours on all days and Sundays whenever an emergency has been duly declared by the Roanoke City Manager. Residential drop-off areas will operate during the hours of normal operation. D. Maximum operating hours cam only be changed by action of Roanoke City Council. III. Performance Standards A. Noise B. Dust Noise levels generated by transfer station machinery and equipment may not exceed the following amounts: 80 db (decibels) - Transfer station borders 65 db (decibels) Surrounding residences Equipment used at the transfer station should be as noise free as possible. Fugitive dust emissions shall be controlled by an authorized agent of the City of Roanoke or by the Transfer Station Operators for compliance with state and/or local regulations. C · Odor Problem areas arising during dry seasons shall be controlled. De Internal access roads shall be cleaned and dust controlled if excessive amounts of dust are generated. Tipping areas shall be washed down at the close of operations each day.. If problem odors exist that adversely impact surrounding residents, deodorizing agents should be used. Ail leachate shall be handled in a closed systems. Lights Sufficient lighting must be maintained at all times to facilitate normal operations and to provide adequate security over ~he Transfer Station. Lighting must be directed to keep the main body within the transfer station site. Adjoining property owners should be considered as to light placement, direction and height. IV. Site A. Be Ce Road A. Pests A bonded, licensed pest control company shall be retained by the Transfer Station Operating Agency throughout the active life of the facility to provide preventive inspections and treatments. Adjoining property owners who incur pest problems that are proven to be directly related to the Transfer Station must be provided proper extermination at the expense of the Transfer Station Operating Agency. Breeding areas for flying insects must be treated as often as is necessary to prevent the breeding cycle~ Litter pick-up on the site is to be performed at least once each week or whenever needed, weather permitting. Security Ail facilities shall be surrounded on all sides by natural barriers, fencing, or an equivalent means of controlling vehicles access and preventing illegal disposal. Ail access will be limited by gates, and such gates shall be securable and equipped with locks. Ail fencing utilized at the facility shall be adequate to control unauthorized access. Gates shall be at the main entrance as well as the entrance to additional service areas. Access to the solid waste transfer facility shall be permitted only when an attendant is on duty and only during normal operating hours, ~nless otherwise specified in the facility permit. Dusk to dawn lights shall be placed around buildings and at all security gates· Improvements and Access The Transfer Station Operator will properly maintain all on-site entrance roads and driveways in good, safe repair. VI. The Transfer Station Operator will keep all designated access roads and the adjoining rights-of-way and properties free and clean of litter and debris originating from vehicles traveling to and from the transfer facility. Litter pickup is to be made at least once each week or whenever needed, weather permitting. Government-owned refuse vehicles will be required, and all other vehicles will be encouraged, to use roads designated by the of Roanoke to access the proposed transfer facility. City The Transfer station Operator will keep all designated access roads and the adjoining rights-of-way and properties free and clean of any liquid residue originating from public or private collection vehicles. Street cleaning is to be performed whenever needed, weather permitting. Appeals A telephone number shall be provided for use of surrounding residents to call-in complaints about noise, dust, odor, pests, or other problems associated with the operation. These calls shall be recorded and corrective actions documented. In order to provide a timely and inexpensive method for parties that may be damaged by the transfer station permit conditions and policies, any disagreement between a property owner and the responsible Transfer Station Operating Agency concerning operating problems may be resolved through the provisions of the Uniform Arbitration Act, Article 2 of Title 8.01 of the Code of Virginia (Section 8.01- 581.01 et seq.). VII. Property Value Protection (new) The Transfer'Station Operating Agency will take all necessary action as required by federal, state or local laws or regulations, including permit conditions to assure residents surrounding the transfer station site that their property values will not be adversely impacted by the facility. Any resident owning property within 1,000 feet of the transfer station site border on the day the site becomes operational may be eligible for compensation if they can prove their property was devalued as a result of the transfer station. The resident must establish the value of the affected property just prior to the sale date (Appraised value) by either obtaining an appraisal by a "Professionally Certified Appraiser" or by use of the current Roanoke City tax assessments. Tax assessments must reflect 100% of fair market value. The responsible transfer Station Operating Agency will pay 50% of the cost of the initial appraisal up to a total of $150. Appraisals to be made as if the transfer station was not existing. Any resident who sells their property for an amount (Sale Value) which is less than the Appraised Value, determined under paragraph C, will be eligible for compensation from the responsible Agency for the amount of this difference, subject to the following conditions: The responsible Transfer Station Operating Agency must be given the "Right of First Refusal" to buy any property for which a bona fide offer to purchase has been received in an amount below the Appraised Value. The responsible Transfer Station Operating Agency must exercise their rights under paragraph D within 30 days of the date they are notified by the resident of a bona fide purchase offer. Appraisal shall take into account condition of property and whether the loss of property value would occur for any other permitted use under current zoning designation. The foregoing agreement to compensate residents for loss in property values will only apply to properties sold before the termination date, which is defined as 5 years after the date the transfer station is operational. Heirs of residents qualifying under paragraph 2 will be eligible for compensation under the terms of this agreement. Eligibility for compensation will be extended under the same terms to include any Roanoke City resident owning residential property adjoining any road used as the main access road to the transfer station site. Any resident who is eligible for compensation for property devaluation under the foregoing terms of this agreement will also qualify for reimbursement for the Interest Differential between their existing mortgage loan and any new loan assumed on any replacement property within the boundaries of Roanoke City. This reimbursement will be defined as the present value of the remaining principal payments, discounted at the difference between the interest rates on the original loan and on the replacement loan. It shall be the responsibility of the resident to carry adequate property insurance to cover any loss hazards. In the event that a total loss does occur, the Transfer Station Operating Agency will compensate the resident (who qualifies under the preceding terms of agreement for the difference between the Assessed Value and the Insurance Settlement. However, if the Insurance Settlement is for any amount less than the Sale Value , the amount of compensations will be the difference between the assessed Value and the Sale Value. For purposes of this provision, the Sale Value is understood to be the Replacement Value of the property on the date of the insurance loss. MARY F. PAR~:~R City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703)981-2541 October 23, 1991 File//144 SANDBA lt. F. AKIN De~W City Cl~-k Mr. W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of OrdinAnce No. 30755-102191 approving the proposed design and operating cldteria for the proposed Solid Waste Transfer Station, and approving the Holltn~ Road South Site for the location of such Transfer Station, upon certain terms and conditions. Ordinanc~ No. 30755-102191 was adopted by the Council of the City of Roanoke at a ragnlar me.ting held on Monday, October 21, 199t .' Sincerely, ~~ Mar~r F. Parker, CMC/AAE City Clerk MFP:ra Il. nc. pc: Mr. Wi11fAm F. Clark, Dlrectol' of Public Works Mr. John R. Manilas, Chief of Com~-ntty pi,tuning IN THE COUNCIL OF THE CITY OF ROANOKE, The 215t D~y of October. 1991. No. 30755-102191. VIRGINIA, AN ORDINANCE approving proposed design and operating criteria for the proposed Solid Waste Transfer Station, and approving the Hollins Road South Site for the location of such Transfer Station, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Solid Waste Transfer Facility Design Criteria, dated March 19, 1991, and the Solid Waste Transfer Facility Operating Criteria, dated May 21, 1991, as previously approved by the Roanoke City Planning Commission and submitted to this Council by report dated July 8, 1991, are hereby APPROVED and the City Manager or the Assistant City Manager is authorized to take such actions as are deemed necessary for their implementation. 2. The Hollins Road South Site is hereby deemed at this time to be the most suitable site for the location of the proposed Solid Waste Transfer Station, and the City Manager or the Assistant City Manager is hereby authorized to take such actions as are deemed necessary for such site selection, as more particularly set forth in the repor~ to this Council dated July 8, 1991, subject to execution by all required parties of the Roanoke Valley Resource Authority Members Use Agreement. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #28-29-70-166-468-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31759-110893 authorizing execution of an agreement with Appalachian Power Company for relocation of one existing Appalachian power pole to a City-owned 1.36 acre site, along the westerly side of Aerial Way Drive, upon certain terms and conditions. Ordinance No. 31759-110893 was adopted by the Council of the City of Roanoke on first reading on Monday, November 1, 1993, also adopted by the Council on second reading on Monday, November 8, 1993, and will take effect ten days following the date of its second reading. Sincerely,f-~ ~ ~' Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: C. A. Simmons, Vice President, Appalachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022-2121 Billy T. Altice, Engineering Technologist, Appalachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022-2121 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works W. Robert Herbert November 12, 1993 Page 2 pc: Charles M. Huffine, City Engineer Richard V. Hamilton, Real Estate Agent William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer George C. Snead, Jr., Director, Public Safety Rawleigh W. Quarles, Fire Chief IN THE COUNCIL OF THE CITY OF ROANOKE, The 8th day of November, 1993. No. 31759-110893. VIRGINIA, AN ORDINANCE authorizing the execution of an agreement with Appalachian Power Company "Appalachian") permitting relocation of Appalachian's electric service system to City-owned property on the westerly side of Aerial Way Drive, upon certain terms and condi- tions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, an appropriate agreement with Appalachian for the relocation of one (1) existing Appalachian power pole to a City-owned 1.36 acre site, along the westerly side of Aerial Way Drive, upon certain terms and conditions, as more particularly set forth in the report to this Council dated November 1, 1993. ATTEST: City Clerk. (:ITY Roanoke, Virginia November 1, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Appalachian Power Company (APCO) Agreement Future Aerial Way Drive Fire Station Site The attached report was considered by the Water Resources Committee at its regular meeting on October 25, 1993. The Committee recommends that Council authorize the execution of an agreement providing APCO with a PUE needed on Aerial Way Drive, S. W., in connection with the Peters Creek Road Extension project, in accordance with conditions stated in the attached report. Respectfully submitted, Eliz~ ~eth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Public Safety Fire Chief Traffic Engineer Billy T. Altice, Engineering Technologist, APCO INTERDEPARTMENTAL COMMUNICATION DATE: October 25, 1993 TO: ~s~ter Resources Committee, FROM: B. ~i~r, Di~e~p~ of Utilities & Operations, W. Robert Herber~3,'~y Manager SUBJECT: APPALACHIAN POWER COMPANY (APCO) AGREEMENT FUTURE AERIAL WAY DRIVE FIRE STATION SITE thru I. Backqround: City purchased 1.36 acre site on the westerly side of Aerial Way Drive in 1977 for use as the site of a permanent fire station to replace temporary Fire Station No. 4 on Aerial Way Drive, S.W., and temporary Fire Station No. 12 on Salem Turnpike, N.W. Purpose of site, when Peters Creek Road Extension provides access across the river and railroad, is to provide a site for a new permanent fire station that can serve areas both north and south of the site which are now served by the two leased temporary stations. The two leased stations were activated at the time of annexation in 1976. Peters Creek Road Extension Project is now expected to begin construction in September 1994. This project will install a new parallel bridge over the Norfolk Southern tracks west of the existing bridge. This will necessitate the relocation of some utilities. II. Current Situation: Agreement proposed by APCO (attached) would provide for a new public utility easement (PUE) across the front of the 1.36 acre City-owned site permitting the utility to move its poles and lines to the west out of the way of the road project (see attached map showing the existing power line in red, the proposed line in green and the proposed new PUE in yellow). III. Issues: A. Need B. Timinq Water Resource Committee Members RE: APCO AGREEMENT/AERIAL WAY DRIVE FIRE STATION SITE Page 2 IV. Alternatives: Committee recommend to City Council that it authorize the City Manager and City Clerk, respectively, to execute and attest an Agreement submitted by APCO that will provide them a new PUE across the front of a 1.36 acre City-owned site identified by Official Tax Map No. 5200112, located on the westerly side of Aerial Way Drive, S.W. Need by APCO for the new easement to move its facilities out of the way of road construction is met. Timinq to permit installation of new and removal of old equipment prior to beginning road construction is met. Committee not recommend to City Council that it authorize the execution of an APCO Agreement providing them a new PUE on City-owned property on Aerial Way Drive, S.W. 1. Need by petitioner for easement not met. 2. Timinq to permit petitioner to move out of way of highway project in a timely manner not met. Ve Recommendation: Committee recommend to City Council that it authorize the execution of an agreement providing APCO with a PUE needed on Aerial Way Drive, $.W., in connection with the Peters Creek Road Extension project in accordance with Alternative "A". KBK/RVH/fm Attachments cc: City Attorney Director of Finance Director of Public Safety Fire Chief Traffic Engineer Billy T. Altice, Engineering Technologist, APCO Appalachian Power Compafly 7© Box 202~ RoanoKe VA 24022-2121 703 985 2300 September 23, 1993 APPALACHIAN ROWER Mr. Richard V. Hamilton Engineering Coordinator/ Right of Way Agent Room 350 - Municipal Building 215 Church Avenue, SW Roanoke, VA 24011-1587 RE: Peters Creek Road Extension Dear Mr. Hamilton: Enclosed is a Right of Way Agreement that is needed from the City giving APCO the right to relocate an existing line along Aerial Way Drive in Blue Ridge Industrial Park for the construction of the Peters Creek Road Extension. Enclosed also is a reduced size copy of VDOT's map showing APCO's existing line in red, the proposed line in green, and the yellow area is the requested easement area. Please have this document You will note that it has Vice President. executed and already been return to me. signed by our Please call me if there are any questions regarding this at 703 983-1807. Sincerely, Bi~ L. Altice Engineer ing Technologist skg HAMILTON.WPF MAP NO. 3780-276-C3 PROPERTY NO. 5 EAS. NO. W. O. 750-0011 J. O. 93-2055 THIS ]~GH~, made this 30th day of August, 1993, by and between ~he CIT~ OP ROAwOF~, a municipal corporation existing under ~he laws of the Commonwealth of virginia, herein called "~.ANTOR~# and ~PPALAC~IAN PONER COMPANY, a Virginia corporation, herein called "~PPAL~CHIAN.- W I TN E S S E T H: · TN~tT FO~ AND IN ~ON~ZDmTION of the sum of ONE DOLLAR ($1.00), the receipt of which Is hereby acknowledged, the GP~TOR hereby gives licenae and permit to ~PP~LAC~I~N, its succeesora and assigns, and the right, privilege and authority to aaid APPALACHIAN, its auccaasore and assigns, to construct, erect, operate, and ~aintain a line or lines for the purpose of relocating power linea for the construction of Peters Creek Road Extension (S-117). BIZN~ a right, of way, in, on, along, over, ~hrough~ across or under said landa for the purpose of ~aking ~ora reliable electric service available to facilities located in The City of Roanoke. Said rights and Eaae~enta for relocating one (1) pale 276-5049, as ~ho~ on APPALACHIAN POWER COMPANY Drawing No. R-3006 dated Augnst 26, 1993, entitlnd Proposed Right of way on Proper~y of City of Roanoke, attached hereto and Bade a part hereof. The location of said electric facilities being along Aerial Way Drive, s.w. (Proposed Peters Creek Road Extension - S-117) in Blue Ridge Industrial Park. It is understood and agreed, in the future, Appalachian, upon written notice from GRANTOR, shall relocate, for one (1) time only, at Appalachian's expense, said facilities to another location on said premises provided the Grantors, their successors or alsigne, furnish without cost to Appalachian, a satisfactory new location for said facilities. TO~H with the right to said APPALACHIAN, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew and add to the number of poles, croeearm~, wires, cables, transformers, guys, and anchors in, on, and under the premises above referred to; with prior consent in writing of the GI~NTOR, to remove from said premises any trees or other obstructions which may endanger the ~afety or interfere with the use of said poles, reasonable right of ingress and egress to and over the premises above referred to and any of the adjoining lands of the party of the GRANTOR, at any and all reasonable times, for the purpose of patrolling the line, or repairing, renewing or transformers, guys and anchors; mod for doing anything necessary or useful or convenient for the enjoyment Of the rights herein granted; also the privilege of removing at any said land. The GI~/~TOR hereby grants, conveys and warrants to Appalachiun Power company a nonexclusive right of way easement for electric facilities. - 2- All of the right, title, and interest of APPALACHIAR in the right-of-way and license previously granted to APPALACHIAN on property owned by the GRANTOR along Aerial Way Drive, S.W. (Proposed Peters Creek Road Extension - S-117) in Blue Ridge Industrial Park and being from approximately 1600 feet north of Brandon Avenue (U.S. Route 11) in City of Roanoke to approximately 1800 feet north of Brandon Avenue shall revert to the GRANTOR, its successors and assigns, upon APPALACHIAN'S removal of its existing poles, croeearme, wires, cables, transformers, guys and anchors. In the event APPA~.ACHIAN should remove all of its poles, crosaarms, wires, cables, transformers, guys and anchors; from the lands of the GRANTOR, then all of the rights, title and interest of the party of APPALACHIAN in the right of way and license hereinabeve grante~, shall revert to the G~%NTOR, its successors and assigns. APPALACHIAN agrees GRANTOR against any end to indemnify and save harmless the all loss or day,age, accidents, or injuries, to permane or proper~y, whether of the GRANTOR or any o~her person or corporation, arising in any manner from the ~ligent oon~truction, operations, or maintenance, or fail,re ~0 properly construct, operate, or maintain the said anchors of A~PALACHIAN. TO w~ ~ TO ~ the sane unto A~palachian Power its eucoeeeore and assigns. - 3- WITNESS the signature of the City of Roanoke by , its City Manager, and its municipal seal hereto affixed and attested by MARY F. PARKER, its City Clerk pursuant to Ordinance No. adopted on CITY OF ROANOKE ATTEST: CITY MANAGER CITY CLERK APPALACHIAN POWER COMPANY STATE OF VIRGINIA} ) TO-WIT: CITY OF ROANOKE City and Commonwealth and and city Clerk, respectively, , a Notary Public in and for the At Large, do certify that , city Manager of the City of Roanoke, whose names as such are eignnd to the ~riting above, bearing date the -- day of , 19 __, have each acknowledged the mamm before me in my Jurimdic~ion aforeeaid. Given under By hand this day of , 19 __. My Commission Expires: NOTARY PUBLIC - 4- APPALACHIAN POWER CO. ROANO EAL ESTATE OFFICE STATE OF VIRGINIA) ) To-wit~ CITY OF ROANOKE ) The foregoing instrument was acknowledged before me this 2~ day of ~o~ , 19 ~_~, by C. A. Simmone, Vice Preeident of Appalachian Power Company, a virginia corporation, for an on behalf of eaid corporation. Ny Co~mieeion expiree: AGRI4TS / CTYROA1 .WPF NOTA~ PUBLIC - 5- POLE 276~5034 C/TY OF ROAIVO~ FOt. E 276-504! CITY OF ROANOKE, VA T.D. 665020 MAP SECTION 3780-276C3  APPALACHIAN POWER COMPANY · ROANOKE VIRGINIA .  f~ANOKE DIVISION 'I'&D DEPARTIV~N~ PROPOSED RIGHT OF WAY ON PROPERTY OF CITY OF ROANCY~E euw..Y R.V.M. DATE 8 --26 -- 93 ^m'. sY J. B. A. 'ITt SCALE 1" = 50 ' '+ D~AW~NG NO. R- MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City CIerk November 12, 1993 File #$7-166-169-468 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31760-110893 granting a revocable license to N & W Properties, a Virginia partnership, for installation of an awning encroaching over and into the public sidewalk on Church Avenue, S. W., located at 2§ Church Avenue, S. W., Official Tax No. 1011819, upon certain terms and conditions. Ordinance No. 31760-110893 was adopted by the Council of the City of Roanoke on first reading on Monday, November 1, 1993, also adopted by the Council on second reading on Monday, November 8, 1993, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works John R. Marlles, Chief, Community Planning Ronald H. Miller, Building Commissioner Charles M. Huffine, City Engineer Richard V. Hamilton, Real Estate Agent Kit B. Kiser, Director, Utilities and Operations Kenneth S. Cronin, Personnel Manager Barry S. Agnew, Acting Risk Management Officer MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #57-166-169-468 Michael E. Warner, Partner N & W Properties 4914 Buckhorn Road, S. W. Roanoke, Virginia 24014 Dear Mr. Warner: I am enclosing four copies of Ordinance No. 31760-110893 granting a revocable license to N & W Properties, a Virginia partnership, for installation of an awning encroaching over and into the public sidewalk on Church Avenue, S. W., located at 25 Church Avenue, S. W., Officiai Tax No. 1011819, upon certain terms and conditions. Ordinance No. 31760-110893 was adopted by the Council of the City of Roanoke on first reading on Monday, November 1, 1993, also adopted by the Council on second reading on Monday, November 8, 1993, and shall be in full force and effect at such time as a copy, duly signed, seaied, attested, and acknowledged by the licensee, has been admitted to record at the cost of the licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a vaiid, current certificate evidencing the insurance required in Paragraph 4 of said ordinance is on file in the Office of the City Clerk. Please sign and return three copies of Ordinance No. 31760-110893 to the City Clerk's Office, Room 456, Municipai Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011-1536. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court Donald C. Harwood, Project Manager, Hill Studio, P. C., P. O. Box 1204, Roanoke, Virginia 24011 IN THE COUNCIL OF THE CIT~ OF ROANOKE, VIRGINI' The 8th day of No. 31760-110893. AN ORDINANCE granting revocable license for the installation of an awning encroaching over and into the public sidewalk on Church Avenue, S.W., located at 25 Church Avenue, S.W., Official Tax No. 1011819, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A revocable license shall be and is hereby granted the current owner, N&W Properties, a Virginia partnership, its grantees, assignees, or successors in interest, of the property bearing Official Tax No. 1011819, otherwise known as 25 Church Avenue, S.W., within.the City of Roanoke, to install and maintain an awning to be erected over the doorway; the awning will be 6' 10" wide and extend 3' 6" over the public sidewalk on Church Avenue, S.W., as more fully described in a report of the Water Resources Committee dated November 1, 1993, on file in the Office of the City Clerk. 2. Said license, granted pursuant to S15.1-376, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in S15.1-376. 3. It shall be agreed by the licensee that, in maintaining such encroachment, said licensee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employ- ees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way. 4. Licensee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the maintenance and use of the awning and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of general public liability insurance with limits of not less than $300,000.00 combined bodily injury liability, including death, and property damage liability for any one occurrence, and including the City of Roanoke, its officers, employees and agents as additional insureds. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the public liability insurance required in paragraph 4 above is on file in the Office of the City Clerk. ADOPTED ~w'~/~ x., , 1993. ATTEST: (title) ATTEST: ~ City Clerk. z~ and EXECUTED by the undersigned this /~'-- day of N&W PROPER~TIES · ~ General Partner 2 STATE OF VIRGINIA S § To-Wit: CITY OF ROANOKE S I hereby certify that ~ foregoing instrument was acknowledged before me this /~--day of //~;/~-~'6-, 19~3, by /~/ ~, ~/~F/--, a General Partner of N&W Properties, a Virginia partnership. My Commission expires: fl-3/- ?,,,' (;IT' :., , ~. Roanoke, Virginia November 1, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Sidewalk Encroachment, Canopy 25 Church Avenue, $.W. The attached report was considered by the Water Resources Committee at its regular meeting on October 25, 1993. The Committee recommends that Council authorize a revocable license permitting the installation of a canopy over the entrance to 25 Church Avenue, S.W., in accordance with conditions stated in the attached report. Respectfully[~za4th~?.- submitt~~~, Eli Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities & Operations Chief, Community Planning Donald C. Harwood, AIA, Hill Studio, P.C. INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: October 25, 1993 f/..-~ ,F~n~ers" ~ater Resources Committee ~B.~'Ki~er D1 Utlll · , '{~_~, ' 'ties & Operations, thru W. Robert Herber~,~-~Ity Manager SIDEWALK ENCROACHMENT, CANOPY 25 CHURCH AVENUE, S.W. I. Background: Structure at 25 Church Avenue~ S.W. immediately west of Tudor's Biscuits, was formerly occupied by a bank downstairs and another business upstairs. It has been vacant for some time. II. Current Situation: A. Renovation of structure for new tenants is currently underway. Doorway of renovated structure will be almost flush with sidewalk. Hill Studio, P.C., architects for the renovation, have requested that the City grant a revocable license permitting an awning to be erected over the doorway. The awning will be 6' 10" wide and extend 3' 6" over the sidewalk (see attached letter and drawings). No special permit is required to allow a doorway to open outward into the sidewalk right-of-way. C. Encroaching structures exist over the sidewalk on two businesses immediately to the east of this building. III. Issues: A. Need B. Timing C. Indemnification and General Liability Insurance Water Resources Committee Members October 25, 1993 Page 2 IV. Alternatives: Committee recommend to City Council that it authorize a revocable license permitting the erection of a 6' 10" x 3' 6" awning over the public right-of-way (sidewalk) at 25 Church Avenue, S.W. 1. Need by petitioner for cover over the entrance to the structure is met. 2. Timinq to permit installation to be accomplished while structure is being renovated is met. Indemnification and General Liability Insurance to be provided by petitioner, N&W Properties, in amounts and form approved by Risk Manager and City Attorney. Committee not recommend to City Council that it authorize a revocable license permitting the installation of a canopy over the entrance to 25 Campbell Avenue, S.W. 1. Need by petitioner for cover over entrance not met. 2. Timinq to permit installation during renovation not met. Indemnification and General Liability Insuranc~ are not an issue. Recommendation: Committee recommend to City Council that it authorize a revocable license permitting the installation of a canopy over the entrance to 25 Church Avenue, S.W., in accordance with Alternative "A". WRH/KBK/fm Attachments cc: City Attorney Director of Finance Chief, Community Planning Donald C. Harwood, AIA, Hill Studio, Poe. October 1, 1993 Off /Q~ : ZO-A Mr. Richard V. Hamilton Right of Way Agent, City of Roanoke Room 350, Municipal Building 21:5 Church Avenue Roanoke, VA. 24011 RE: Renovations to Building at 25 West Church Avenue Thank you for taking the time Thursday to discuss the issues involved with projections or encroachments on any Roanoke City sidewalk or right of way. As Architect for the Ownem, N&W Properties, I respectfully request that Roanoke City Council authorize the placement of an awning and the use of an outward swinging entxy door at the above referenced project. I have included a building elevation and awning profile for your consideration. I have discussed the outward swinging door issue with Ron Miller and other City Building Officials. The Buik~ng Inspections Depamnent has indicated that it does not have a problem with the door's operation. The door meets all requirements of the Uniform Statewide Building Code of Virginia. ff you have any questions or concerns please don't hesitate to call. Sincerely, HILL STUDIO, P.C. Donald C. Harwood, AIA Project Manager £,~X: 705 cc: Mike Warner, N&W Properties Michael Waldvogel, Waldvogel, Poe, and Cronk Worth Boone, Worth, Inc. Ron Miller, City Building Inspections File: 9319.01 5'~ First ~ ~' $. '~V, .. ,rte .... -- ~4~-Z,;o ~ / DATE .3 ¢ 19 Roanoke, Virginia N~E ~ ADDRE~ ~-' ~ ~ ~RIAL ST~K ORDER,, Order No. Ocr. Salesman ~._~~ HO1 ~ ~IZIIOI )ZIIOI ~ i ~/.1101 I 60gllOJ £181~01 NOSEI3_-i-43P ~ kO-A/.// I MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 12, 1993 File #20-66 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 8, 1993, the Mayor requested that I forward to you for appropriate response copy of the attached petition signed by 282 persons requesting installation of a traffic signal at the corner of Hollins Road and Old Mountain Road, N. E. Sincerely, ~g~, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer November 2, 1993~ RECEIVED MAYOR'S Or ~.: Mayor David Bowers 215 Church Ave. Room 452 Municipal Building Roanoke, Virginia 24011 Dear Mayor Bowers: We, the undersigned, request your immediate attention to the enclosed partition requesting a traffic signal at the corner of '{uilins and Old Mountain Roads. You may contact J. $62-1~01 from 8:00 M. Wald~on, II{Mickey) from 8:0{}-4:30 at to 4:30 ( Monday-Thursday) 8:00 4:00 Friday. Sincerely, J. M. Waldron, II Timothy W. Atki~-~son