Loading...
HomeMy WebLinkAboutCouncil Actions 11-15-93HARVEY 31769 REGULAR WEEKLY SESSION ROANOKE CIIY COUNCIL November 15, 1993 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order Roll Call. All eresent. The Invocation will be delivered by The Reverend Joel Buffington, Assistant Pastor, Lakeside Baptist Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor David A. Bowers. The Mayor recognized Masahiro Fukumoto, Okayama Prefecture, Japan, a participant in an exchange program with Roanoke County. 2. CONSENT AGENDA C-1 C-2 C-3 (APPROVED 7-0) ALL MATFERS LISTF. D UNDER THE CONSENT AGENDA ARE CONSIDERF~D TO BE RO~ BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTF. D BY ONE MOTION IN THE FORM, OR FORMS, LISTED B~LOW. THERE WII.I. BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVI~.D FROM THE CONSENT AGENDA AND CONSIDERF. D SEPARATELY. Minutes of the regular meetings of Council held on Monday, September 13, and Monday, September 27, 1993. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. A communication from Alton B. hillaman, Secretary, Roanoke City Electoral Board, transmitting an abstract of votes cast in the general election held in the City of Roanoke on Tuesday, November 2, 1993. RECOMMENDED ACTION: Receive and file. 2 ge REGULAR AGENDA HEARING OF CITIZI~NS UPON PUBLIC MATFERS: None. 4. PETITIONS AND COMMUNICATIONS: 5. REPORTS OF OFFICERS: None. CITY MANAGER: BRIEFINGS: 1. A briefing with regard to the Roanoke City Health Department. Received and filed. 2. A briefing with regard to the Communications Department. Received and filed. ITEMS RECOMMENDED FOR ACTION: 3. A report recommending execution of agreements with the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council in connection with implementation of programs for Program Year 1993-94. Adopted Resolution No. 31769-111593. (7-0) o A report recommending execution of an agreement with the Virginia Housing Development Authority providing for the City's acceptance of an allocation of Single Family Program Funds, in the amount of $200,000.00. Adopted Resolution No. 31770-111593. (7-0) A report recommending execution of a limited concession agreement granting concession privileges to Roanoke Valley Youth Soccer Club, Inc., to sell soccer related merchandise at the River's Edge Sports Complex on November 20 and 21, 1993, during the First Virginia Soccer Classic. Adopted Ordinance No. 31771-111593. (7-0) A report recommending acceptance of the bid submitted by Southern Salt Co., Inc., to supply approximately 1,000 tons of deicing salt to the City, at a cost of $43.10 per ton. Adopted Resolution No. 31772-111593. (7-0) A report with regard to a 108 HUD Loan Agreement between the City, the Roanoke Redevelopment and Housing Authority, and Hotel Roanoke Limited Liability Company. Adopted Budget Ordinance No. 31773-111593 and Resolution No. 31774-111593. (7-0) The City Manager was requested to advise Council with regard to reporting mechanisms for compliance with terms and conditions of the HUD Section 108 Loan Agreements, as well as hiring of minority and women-owned contractors and employees to staff the Hotel Roanoke and Conference Center project. (The City Manager advised that the report will be submitted to Council within approximately three to four weeks.) (Council Member White.) 6. REPORTS OF COMMrlTEES: None. 4 7. UNFINISI-IED BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF Ordinance No. 31761, on second reading, permanently vacating, discontinuing and closing a certain 10-foot alley lying approximately 124.42 feet south of the southwest corner of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Official Tax No. 1013207 and Franklin Road. Adopted Ordinance No. 31761-111593. (7-0) Ordinance No. 31762, on second reading, authorizing execution of a deed conveying City-owned property, identified as Official Tax No. 1221009, to the heirs of Junius B. and Grace P. Fishburn, upon certain terms and conditions. Adopt~i Ordinance No. 31762-111593. (7-0) 9. MOTIONS AND MISCELLANEOUS BUSINF_3S: ao Inquiries and/or comments by the Mayor and Members of City Council. The City Manager was requested to contact appropriate school officials to discuss the matter of offering the DARE Program at the senior high school level. (Council Member McCadden) bo Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTI-1ER I-1EARINGS OF CITIZENS: None. CERTIFICATION OF EXECIJTIVE SESSION. (7-0) 5 Reappointed Ronald H. Miller to the Roanoke Neighborhood Parmership Steering Committee Appointed Mark E. Feldmann to the Roanoke Civic Center Commission NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide adaptptions or accommodations, based on individual needs, for qualified individuals with disab'dities in anY program or service offered by the City Clerk's Office, provided that reasonable advanced notification has been received. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virgin/a 24011-1594 Telephone: (703) 981-2444 November 15, 1993 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB: se MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia ?A011 Telephone: (703) 981-2541 November 19, 1993 SANDRA H. EAKIN Deputy City Clerk File #40 Alton B. Prillaman, Secretary Roanoke City Electoral Board Roanoke, Virginia Dear Mr. Prillaman: Your communication transmitting an Abstract of Votes east in the General Election held on Tuesday, November 2, 1993, was before the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. On motion, duly seconded and unanimously adopted, the Abstract of Votes was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Shelva S. Painter, Registrar November 5, 1993 Roanoke Ci_~, Electoral Board Melba C. Pirkey, Chairman Chmles T. Green, Vice Chairman A~t0n B. Prillaman, Secretary Mrs. Mary F. Parker City Clerk Room 454 Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: Pursuant to Section 24.1-150 of the Virginia Election Laws, attached is a certified copy of the abstract of Votes cast in the General Election held in the City of Roanoke on November 2, 1993. Yours very truly, Alton B. ABP:bw Prillaman, Secretary Roanoke City Electoral Board Attachment Room 109, Municipa] North 215 Church Avenue, S. W, Roanoke, Virginia 240'~ 1 (703) 981-2281 Fax (703) 224~3025 P. O. Box 1095, Roanoke, Virginia 24005 ABSTRACT OF VOTES cast in the ~g~/~ty of. · Virginia, at the November 2, 1998 General Election, for: RO~O~ GOVERNOR OF VIRGINIA GEORGE F. NANCY B. SPANNAUS Mark Barker Donald Duck Brenda Foster Ja~ Foster Gordon Kendail Tim Martin None of the Above 13,106 12,378 230 1 1 1 1 1 1 the und~igned El~toral Board, upon ~mination of th~ off~ial ~ &po~i~ with the Clerk of the Cir=uit Court of the W~e~ion ~ on Nommb~ ~, 1993, do h~by ~ that the abow i~ a trw and correct ~b~.a~t of V~ ~a~t at ~ ~ for Ooo~nor of Wrgini~ Giro. und~ our ~ ~ .-~ -~L~ day of Noowmb~, 1993. Chairman Vice Chairman Secretary Sec~tary, Electoral Board GOVERNOR OF VIRGINIA ~City of ao~o~ Victor Thomas M. Womack November 2, 1993 General Electior- Pa~e 2 of 2 ABSTRACT OF VOTES cast in the ~Wsi/~ty of Virginia, at the November 2, 1993 General Election, for: RO~O~ LIEUTENANT GOVERNOR OF VIRGINIA DONALD S. BEYER~ JR. MICHAEL P. FARRIS Todd Knickel None of Above M. Womack Tota~ vot~ P,~'eiv~d 16,357 8,852 1 1 1 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 2, 1993, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for Lieutenant Governor of Virginia. Given under our hands this ~g~/ day of November, 1993. A copy teste: Chairman Vice Chairman Secretary Secretary, Electoral Board LIELVFENANT GOVERNOR OF VIRGINIA County/City of Noven~her 2, 1993 General Election Page of ABSTRACT OF VOTES cast in the ~y/~W of ROAnOKe. Virginia, at the November 2, 1993 General Election, ~or: A~'rORNEY GENERAL OF VIRGINIA . Wrr.T.T4~I D. DOLAN IH JAMES S. Steve Agee None of Above Ed Shamey John Thisdell Jim Updike M. Womack 13,621 10,938 3 1 1 1 2 1 We, the undersigned Electoral Board, upon examination of th~ official records deposited with the Clerk of the Circuit Court of tlm ele~ion held on November 2, 1993, do hereby ~ertify that the above is a true and correct Abstromt of Votes cast at said election for Attorney General of ~rb-ginia. Given under our hand~ ~ ~ ~L~/ day of Nov~nl~r, 1993. Chairman Vice Chairman Secretary Secretary, Electoral Board A'ITO~ GENERAL OF VIRGINIA County/City of Nove,nber 2, 1993 General Election Page __ of __ ~M Vo~ ABSTRACT OF VOTES cast in the 0~w~t/City of. F~rglnia, at the November 2, 1993 General Election, for: ROANOKE ~/IBER~HOUSE OF DELEGATES I~TH District Clifton A. "Chip" Woodrum 9,342 David Anderson 1 Bud Br,mmit 1 John Edwards 1 Brian T. Goldstein 1 Neil Knox 1 Mac McCadden 1 Lero~ Moran 1 MickeyMouse 1 Mark Oliver 1 Jim Phillips 1 Vicki Price 1 ~ u~k~* ourl. md~ t,'da~d~ o£No.ember, 199S. HOUSE OF D~.~.GATES 16th ... District ~u~y/City of ao~O~E November 2, 1993 C, eneral Election Pa~e 2 of_2~ Wayne Rielly Noel Taylor Don Thacker Victor Thomas M. Womack chip Woodrum 1 1 1 1 1 1 ABSTRACT OF VOTES cast in the ~au~O~/C~ty of, ~Om~OKg V'=_~i.i.~ at the November 2, 1993 General Elect~on, for: MEMBE~ HOUSE OF 177H District A. Victor "Vic" David Anderson Thomas Bud Brummitt Jack Patterson John Sanzo Barry L. VanCleave 8,036 1 1 1 (;ia~ ~ ~ ~ ~ J.'U~doy ofNooe.~r, 199~. Chad-man Chairman S~c~, El~'~ral Board HOUSE OF D~'.~..C,,ATES District County/City of November 2, 1993 General Election Page of ABSTRACT OF VOTES cast i~ the C~lul~City of ROANOK~ Virginia, at the November 2, 1993 General Election, for: COMMONWEALTH,S ATTORNEY Donald S. Caldwell 19,635 Donald Duck 1 John Edwards 1 Vixen Gottstein Mickey Mouse 1 - Philip Sanzo M. Womack 1 ~'e, the undereign~d Electoral Board, upon e~zmination of the official r~ords deposited with the Clerk of the Circuit Court of the election held on November 2, 1993, do hereby ~rtify that the above is a true and correct Abstract of Votes cazt a~. said election and do, th~ore, deterrnin~ and declare that the following person has received the greatest number of votes cast for the above office in said de~tio~. DONALD S. CALD~LL Given under our hand~ ~ ..~ ~ day of lVovernber, 1993. A copy Chairman Vice Chairman Secretary COMMONWEALTH'S A~rORNEY County/City of November 2, 1993 General Election Page __ of ABSTRACT OF VOTES cast in the ~um~City of ROA~OKI~ Virginia, at the November 2, 1993 General Election, for: SHERIFF W. Alvin Hudson 19,827 David Anderson 1 Michael ~i~hop 1 Phzrl~ J~m Philli~z 1 D~ne J~ne gowell Ben ~h~cker M. ~om~e~ We, the ' · · undersigned Eloetoral Board, upon exanunation of the official records deposited with the Clerk of the Circuit Court of the election held on November 2, 1993, de hereby certify that the above is a true and correct Abstract of Votes cast a~ said election and do, therefore, determine and de~lare that the following person has received the greatest number of votes ~st for the above office in said election.. W. ALVIN HUDSON Given under our hands ~ j)~,/t.~ day of lgovember, 1993. copy teste: Chairman Vi~e Chairman Secretary Secretary, Electoral Board S~,RIFF County/City of Nover-her 2, 1993 General Election Page __ of__ ABSTRACT OF VOTES cast i. the ~Wu~y/City of ROA~OK~ Virginia, at the November 2, 1993 General Election, ~r: COMMISSIONER OF REVENUE Marsha Compton Fielder Howard E. Musser Anderson DavidAnderson Donald Anderson 12,869 9,756 298 Howard Anderson ' Mike Anderson Tony Anderson 1 Davidson 2 MARSHA COMPTON FIELDER Oio~n und~ our ~ th~ (~ /~day of Noo~r, 1993. Secretary S~'~r~, El~toral Board COMMISSIONER OF REW'ENUE g~t~t~Ci~ of ROAt~OKE Beth Macy M. womack November 2, 1993 General Electior' Page 2 of 2 1 1 ABSTRACT OF VOTES cast in the Og~l~)gCity of ROASOKE Virginia, at the November 2, 1993 General Election, for: TREASUIIER Gordon E. Peters 21,171 David Anderson Jerry Campbell Anthony Sanzo M. Womack 1 1 We, the undersign~ Electoral Board, upon ex~minution of th~ official records deposited with the Clerk of the Circuit Court of the election held on November 2, 1993, do hereby certify that the above is a true and correct Abstract of Votes cast at said election and do, th~efore, determine and declare that the following person has received the greatest number of vote~ co. st for the above off~ in said ~n: GORDON E. PETERS Given under our hands this ,~ ~/ day of November, 1993. Chairman Vice Chairman Secretary Secretary, Electoral Board TREASURER County/City of November 2, 1993 General Electio~ Page of __ Roanoke, Virginia November 15, 1993 Honorable Mayor and City Council Roanoke, Virginia Members of Council: Please reserve space on Council's Agenda Monday, November 1993, for a briefing by the Roanoke City Health Department. Respectfully submitted, W. Robert Herbert City Manager WRH:gr 15, No. 634 ISSUE BRIEF The CHIP Program: Providing Medical Homes and Integrated Social Services for At-Risk Children A Site Visit to Roanoke, VA Tuesday-Wednesday, November 16-17, 1993 Headquarters - Roanoke Airport Marriott tP_a~ti. ',cipation i.n the sit.e.~sit is BY INVITATION ONLY. If you would like I .~ree 2 Site Visit to Roanoke, VA November 16-17, 1993 Meet with at-risk families as well as community providers and health care administrators to learn about needs and services in the area. Participate in home visits and learn how a model home visiting program delivers social and medical services by linking private providers with public and private resources. See the federal government as provider and payer: · a Medicaid mn~aged care program working through private physician offices and a local pediatric hospital-based clinic; a a unique model of wrap-around health and social services using Medicald's fee-for-service and case management dollars to support care by private physicians along with Title V maternal and child health grants, primary care funds, and public health agency resources; and · a preventive and primary care model offered through a partnership of federal, state, and private interests. Tour community facilities and talk with CH/P program staffand other health leaders and provid- ers. including area public health officials. Participants in this Forum site visit will spend two days examining preventive and primary health care for low-income children in a managed care environment. The Child Health InvesUnent Partnership (CHIP) of Roanoke began in 1988 as an outgrowth of local public health activities and is part of the city's "Total Action Against Poverty," a community action program founded through President Johnson's War on Poverty. A unique home visiting program, CHIP has developed into an active community-wide partnership with public and private sector funding. CHIP today extends social and medical services to low-income families through Title V, W.K. Kellogg Foundation, and other funds wrapped around Medicaid dollars. Viewed as having established a remarkable working relationship with the private physician com- munity, CHIP strives to make medical care available to needy children through a primarily single-tier delivery system. CHIP children (who may enter the program up through age seven) receive primary and preventive medical care as well as dental and pharma- ceutical services from mainstream providers who know them and their spec'iai needs. Links with the public health system allow the sharing of management staff and other reSources. Additionally, much of Roanoke's health leadership is working through a public health and hospital-funded initiative to provide services to adolescents as well. Two new school-based clinics and an after-school Community teen health clinic serve as the bases for these delivery efforts. Site visitors will make home visits and attend a community lunch as well as other sessions to explore the needs of families and discuss resource constraints and possibilities for enhancing Community and public- private Collaboration. They will also visit with CHIP Roanoke and replication site staff and will tour local health facilities. At a dinner featuring keynote speaker Cabeli Brand, a retired business oWner and past chair of the Virg/nia Board of Health who is knoWn as an "entrepreneur in service to the poor," they will hear about the business Community's role in seeing that poor cMldren receive med/cal care. The session will close with a roandtable discussion focusing on the Costs and benefits of providing inte- grated health and soc/al services tn underserved youngsters as well as Medicaid's role in this endeavor, both before and since Virginia's 1992 adoption of a primary cam case management program. It will also look at the efficacy of providing outreach, care Writer/Researcher: Rhona $. Fisher National Health Policy Forum 2021 K Sueet, NW, Suite 800 Washington. DC 20052 202/872-1390 Fax 2021785-0114 Judith Miller Jones, Director Karen R. Matherlce, Co-Directur Michele Black, Associate Director/Editor NltPF is a nonpartisan education and informa- tion exchange for federal health pol/cymakcrs. 3 coordination, and in-home counseling for poor families as well as the maiities of financing this care. In addition, project leaders from locations where similar efforts are under way will present their recommenda~ ~tions on duplicating ~ models of care. This site visit will give participants acces~ to leading players in the state and local health care arena, such as Preston Boggess, M.D., medical director of Cafilion Health System's Pediatric Clinic; Lorraine Klerman, Dr.P.H., evahiator; Bruce Kozlowsld, Virgin- ia Medicaid director; and area public health officials Donald Stero, M.D., Sandra Ryals, R.N., and Molly Hagan, M.D. - Questions to be addressed during the course of the visit include: · How can providers, administrators, policymakers, and others address the special needs of vulnerable families so that medical homes (family doctors who know them and their speciai needs and problems) can be found to meet poor children's health needs? What are the benefits as well as the stumbling blocks to mainstreaming medical care for children in low-income families? · Why were private area physicians not accepting new Medicaid clients prior to CH]P? Why has this changed? How might the move by Virginia Medic- aid towards primary care case management affect programs, such as CHIP, which offer a more com- prehensive benefit package? Given that federal mandates permit states to cover expanded outreach and social services under Medicaid (particularly for · What Plans exist for the future of CHIP and projects like it? Will there be sufficient state or other fund- ing to sustain existing program services beyond what Medicaid covers now? Are more providers likely to participate and other programs likely to start elsewhere as a result of CHIP's efforts? · Are families that are now receiving care coordi- nation and home intervention and outreach services as well as regular medical care for their young children changing in recognizable ways and if so, what are they? Would medical care alone provide comparable results.'? · How do public health efforts and agencies link vAth CHIP Roanoke and replication site programs now? Will public health agencies, such as those in the Roanoke area, continue to offer direct services, or will programs like CHIP make this less necessary? What is likely to happen to CHIP and public health as a result of nationai health reform? If you would like to participate in this site visit, please commit your time from Monday evening, November 15, through Wednesday afternoon, Novem- ber 17. We request this so that you can be there for the entire visit, since airline schedules make it necessary to arrive in Roanoke the night before our program begins. We will conclude after lunch on Wednesday so that participants can leave on a one-hour flight for Washington as early as 2:20 p.m. (to BWI) or 2:45 p.m. (to Dniles). Spaces are limited, so please sign up as quickly as children designated as at-risk), could CHIP's family possible if you would like to participate. suppo~ components beck,me part-of medical assistance plan? CHIP OF THE ROANOF~E VALLEY ACCOMPLISHMENTS 1062 children are enrolled in CHIP as of 10/1/93 ~.~, 584 families are being served by CHIP as of 10/1/93' * 90% of CHIP children have received age appropriate well child exam~ 99.6% of all CHIP children are fully immunized for age 95.5% of children less than 2 years have completed the basic immunization series 85% of CHIP children greater than age 3 have received dental exams 99% of CHIP children have attained appropriate weight for height ?4 p. arents have received thew GED's using ettber CHIP funding or other community ~unmng since fall 1990 * 24 parents have completed post-secondary education/training programs since fall 1990 (including business/computer training, nursing assistant/LPN training, etc.) * 8 parents have completed CPI*. training since fall 1992 * 55 of the 55 .smoke detectors donated by the Safe Kids coalition in December 1992 have been distributed along with home safety educational materials * 576 educational home visits have been provided to CHIP families by family intervention specialists since April, 1992 * 8 families have moved to their own Habitat for Humanity homes since 1991 * 8 parents have received their drivers licenses using either CHIP funds or other cormnunity funding since 1991 * 8 CHIP nurses and the Parent Involvement Specialist have been NCAST certified * 6 Family Intervention Specialists have been cer6f~e for use in assessing family strengths CHIP Comprehensive Health Investment Project 402 Lucl~v. enu~. Roanoke, Virginia 24016 uur ~rew Name: CHILD HEALTH INVEST~I'r PARTNERSHIP (CHIP) (703) 857-6993 Fact Sheet Missior~ The mission of the Child Health investment Partnership (CHIP), is to promote the health of Iow-income children through coordination of their medical care and strengthen their families through the effective coordination of community resources in a pubt~'private partnership. Purpose The Child Health InvesLment Partnership in the Roanoke Va~ey is one of the effective models for providing comprehensive health care for children along with related fam~ resource services. CHIP is a partnership beLween health departments, the private medical and dental community, the Community Action Agency and other public and private providers. The primary purpose of this program is to merge the private and pubr~ health resources to provide comprehensive health and related services to low-income ch~lren, birth through six (6) years of age from families with an income at or below 133% of the federal poverty level ($18,553 for a family of four (4)) on enroE'nent and at or below 150% ( $20,925 for a famliy of four (4)) at recertification each year. Since the beginning of the program the upper age limit has been extended by one year so that an enrolied ch~ does not lose CHIP eligibility due to age. Presently, CHIP,s upper age ~mit is ten (10) years. Through CHIP, private physicians provide a medical home for low-income ch~dren in the Roanoke Valley where preventive and acute care is accessible 24 hours a day, seven days a week Participat~g physicians are reimbursed at Medicaid rates. CHIP also coordinates dental, laboratory, and pharmacy services, and transportation to appointments when no other transportation is available. CHIP public health nurses provide case management, working with families to assess the children's mee~cal needs and developing and foliowing through on plans to meet those needs. Family intervention specialist, teamed with the public health nurses, provide family support services. They work with families to assess other needs such as housing, education and fuel assistance, and to develop and implement plans to meet those needs. Working from the Head Start philosophy that the parent is the child's f~st and most important teacher, CHIP staff members provide materials, activities and parent meetings to strengthen the parent's abliity to encourage their children's growth and development. Service Area: CHIP serves the children in the cities of Roanoke and Salem, and in the counties of Roanoke, Craig and Botetourt, in the state of Virginia. H~l:ory: CHIP is a non-profit, 501 (c) (3) agency founded in 1988 by a local pediatrician, Dr. Douglas Pi~'ce and a local businessman, Cabeli Brand. A community based, cooperative effort of the public and private sectors. Enrollment: 1,067 children are currently enrolled. Cost: The cost of one child in the CHIP program for one day is $2.00, one month $60 and for one year is $750. Staff: CHIP, is headed by Peggy Balla, Director, who has led the program for five years. The remaining staff is made up of public nurse/family intervention specialist teams, a parent involvement specialist, and other supportive personnel Volunteers: Since 1991, members of the Roanoke Academy of Medicine Auxiliary have been volunteering at CHIP. Volunteers are an integral part of the CHIP prograr~ Their duties include organizing and participating in parenting dasses, recording and filing of charts, serving on committees that reflect the various needs and coneems of CF~ fam~es, and addressing birthday cards. Need: Primary health care for Iow-incorne children in Virginia and in much of he nation has been plagued with fragmentation of health supervision (well child care) and illness care. Local health department provide the majority of health supervision care wh~e acute and chronic llhess care are provided by hospital emergency rooms and some private physician. This lack od continuity of care causes frustration for both families and health care providers. Coordination of these services is necessary for decreasing the health risks of at-risk children. According to the 1990 Census, there are over 4,800 children birth to six(6) years below 150°,4 of the poverty level throughout the valley that are eligible for CHIP. Solution: CH~ '93 f,i0¥ 11 Ag:01 Roanoke, Virginia November 15, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda on Monday, for a Briefing concerning communications November 15, 1993, Department video. Respectfully submitted, W. Robert Herbert, City Manager WRH/hw cc: City Attorney Director of Finance Public Safety Director MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #72-236-246 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31769-111593 authorizing execution of an agreement by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium and the Fifth District Employment and Training Consortium's Private Industry Council with regard to respective responsibilities and liabilities of the parties thereto, in connection with implementation of certain programs for program year 1993-1994. Resolution No. 31769-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerelyff'"x ~.~ ~o ' ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: James E. Price, Director, Governor's Employment and Training Department, 4615 W. Broad Street, Richmond, Virginia 23230 Paul J. Woo, Chairperson, Fifth District Employment and Training Consortium's Private Industry Council, P. O. Box 13367, Roanoke, Virginia 24033 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Charles A. Harlow, Acting Grants Monitoring Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1993. No. 31769-111593. A RESOLUTION authorizing the execution of an agreement by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or his designee is authorized to execute an agreement dated July 1, 1993, by and between the City, the Governor's Employment and Training Department, the Fifth District Employment and Training Department, and the Fifth District Employment and Training Consortium's Private Industry Council, which agreement relates to the respective responsibilities and liabilities of the parties thereto with regard to the implementation of certain programs, such agreement to be. in substantially such form as set forth in the City Manager's report of November 15, 1993; such agreement to be approved as to form by the City Attorney prior to its execution. ATTEST: City Clerk. November 15, 1993 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members of Council: Subject: Service Delivery Area Agreements between the Fifth District Employment and Training Consortium and the Governor's Employment and Training Department for Program Year July 1, 1993 through June 30, 1994. BACKGROUND City of Roanoke has been designated as the grant recipient of funds received by the Fifth District Employment and Training Consortium (FDETC) under the Job Training Partnership Act. The City of Roanoke acts as fiscal depository of all Consortium funds, by agreement of the localities in the Fifth Planning District. Fifth Planning District has been designated as a service delivery area (SDA), by the Governor of Virginia. II. CURRENT SITUATION Governor's Employment and Trainino Department requires concurrence with the attached Agreements by the FDETC Policy Board, Private Industry Council and the City, as the depository of the funds. The Agreements, which have not changed significantly from Program Year 1992- 1993, clarify the roles, responsibilities, and liability of the SDA which includes FDETC Policy Board, Private Industry Council, and the grant recipient (City of Roanoke). Contract JTPA #94-113-03 and E-94-113-03 cover funding and obligations related to Titles II-A and II-C, and Title III activities for disadvantaged persons and dislocated workers. Contract OK-94-113-03 covers funding and obligations for the Opportunity Knocks program which provides work experience for young adults, ages 18-25. D. Authority to execute appropriate documentn is needed from City Council. City Council Report November 15, 1993 Page 2 III. ISSUES A. Legal Reauirement~ B. Liability IV. ALTERNATIVES A. Authorize the City Manager or his designee to sign the attoched Agreements. Le a_I-~_g.a._l_R_e_.quirements - The Agreements meet the requirements of the Job Training Partnership Act and review by the City Attorney's office will ensure compliance with local requirements. Liability - Any liability rests with the Policy Board, which is made up of representatives from the Fifth Planning District; however, the City is liable for the proper deposit of these funds. Do not authorize the City Manager or his designee to si~n the on'ached Agreements. Le al Re uirements - The legal requirements of the Job Training Partnership Act would not be met. 2. Liability - With no formal agreement, liability would not be an issue. RECOMMENDATION Adopt Alternative A which authorizes the City Manager or his designee to sign th, attached Agreements with the Governor's Emnloyment and Training Department for Program Year 1993 - 1994. WRH/VLP/kdh Respectfully submitted, W. Robert Herbert City Manager CITY OF ROANOKE BY: DATE: City Manager FDETC POLICY BOARD BY: DATE: Chairman FDETC PRIVATE INDUSTRY COUNCIL BY: DATE: Chairman JTPA #94-113-03 THIS AGREEMENT made July 1, 1993, by andbetween the Governor's Employment and Training Department, herein referred to as the GETD, and the Fifth District Employment and Training Consortium, the Fifth District Employment and Training Consortium's Private Industry Council, Virginia, Parties. (a committee), and the City of Roanoke, herein collectively referred to as the Second to participation in for the purpose thereof; and, W~: WHEREAS, the GL'ID is charged with the responsibility administer the Con~onwealth of Virginia's the Job Training Partnership Act (JTPA) of programs afforded under Title II WHEREAS, the Fifth District Employment and Training Consortium's Private Industry Council has been constituted as the Private Industry Council and Grant Recipient for Service Delivery Area Number Three, and the Fifth District E~ploymentand Training Consortium and the City of Roanoke have been designated as the Administrative Entity and the Grant Recipient, respectively, for the said service delivery area; and, WHEREAS, a Job Training Plan has been prepared for the said service delivery area for the pro~ram year coL~encing on July 1, 1993, and ending on June 30, 1994, and reviewed and approved all in accordance with the applicable provisions of the JTPA; and, WHEREAS, it is necessary to make provision for funding the said Job Training Plan; NOW THEREFORE, that for and in consideration of the mutual covenants hereinafter set forth, the G~l~and the Second Parties agree as follows: 1. From funds made available to the Governor of Virginia by the U.S. Department of Labor pursuant to Sections 201 and 251 of the JTPA, funds shall be allotted to the said service delivery area in accordance with the provisions of Section 202 of the JTPA and delivered to the Grant Recipient by the GETDperiodicallyandbysuch mode as is determined and selected by the GETD. 2. Funds allocated to the said service delivery area and delivered to the Grant Reqipient shall be expended bythe Second Parties to implement and carryout the said Job Training Plan in accordance with the terms thereof as now approved or as the same may hereafter be modified and approved in accordance with the terms of the JTPA for the program year co~nencing on July 1, 1993, and ending on June 30, 1994. 2 3. THIS AGREEMENT IS MADE SUBJECT TO THE AVAILABILITY OF THE SAID FUNDS AND THE Al,lOCATION THEREOF TO THIS AGREEMENT BY THE GL'i'D. The GETD shall exert its best efforts to provide the Second Parties with timely advice of changes in funding levels produced at the federal level or required by circumstances affecting within State allocations pursuant to Section 202 of the JTPA. 4. The Second Parties agree, respectively, in the service capacities specified above to receive, administer, disburse and account for the said funds and such property as may be acquired therewith or otherwise be placed under their control pursuant to the terms of the JTPA or direction of the U.S. Department of Labor, and to implement and carry out the said approved Job Training Plan and perform the related duties imposed upon them by the JTPA, in accordance therewith and the regulations of the U.S. Department of Labor and the GETD, as the same may presently exist or hereafter be amended or enlarged during the period of this Agreement. 5. In pursuance of an agreement between the U.S. Secretary of Labor and the Governor of \~irginia, the GE/ID reserves the right to interpret the requirements of the JTPA and all implementing regulations, consistent with the terms thereof, which by this Agreement are applicable to the Contractor. Such interpretations shall be 3 specifically identified as "JTPA Interpretations or policies" and shall be issued in accordance with the internal policy of the GETD. The Second Parties shall apply and abide by interpretations heretofore issued as well as all such interpretations issued during the term of this Agreement. The GETD shall review these or any subsequent gTPA Interpretation upon its own motion or the request of the Second Parties and the Second Parties shall have such further recourse if they be aggrieved thereby to review under the grievance procedure mandated by the gTPA. 6. The GL'ID recognizes the right of the Second Parties to this Agreement to make provision among or between themselves for division of duties and tasks requisite for the proper performance and administration of this Agreement subject to the provisions of the JTPA and implementing regulations and the terms of that agreement specified in Section 103(b) (1) of the JTPA. The Second Parties agree that they shall not, by act of con~nission or omission, do or fail to do any act in relation to each other which would hin~er, frustrate or delay the performance of this Agreement or any act or duty required hereby. Should the agreement required by Section 103(b) (1) of the JTPA, or any subsidiary agreement made among or between the Second Parties be terminated, or there be a claimmade of default thereon 4 by any Second Party, then the Private Industry Council or Chief Elected Official, as designated in Section 103 (C), shall give written notice of the particulars thereof to the Executive Director of the GETD. In such event, the GETD shall have the right to withhold further funding under this Agreement or terminate this Agreement as to any Second Party upon such notice as may be reasonable under the circumstances, not in lieu of but in addition to any other remedy available under law if such action be deemed reasonably necessary by the GETD to carry out its duty under the JTPA and the laws of the Commonwealth of Virginia. 7. The performance of the Second Parties hereunder shall, for the purpose of Section 106 of the JTPA, be gauged by those performance standards established by the U.S. Secretary of Labor pursuant to Section 106 of the JTPA as the same may be varied by the Governor, for the period of this Agreement. 8. This Agreement shall not be assignable, in whole or part, by any Second Party without the written consent of the GETD; provided, however,,that contractors may be engaged by the Second Parties to provide services or programs to eligible JTPA participants for which provision is made in the said Job Training Plan. In the exercise of the discretion afforded by this provision, the Second Parties shall forth in Section 164 (e) (2) adhere to the standards set of the JTPA, and shall assure 5 that all procurements comply with sound practices and elements of contracting. Whenever the word "contractor" appears in the succeeding provisions of this Agreement, the same shall n~ansuch contractors as are permitted by the terms of this Paragraph 8. Any such contract shall be conditioned to secure the benefits of the succeeding provisions to the Second Parties and the GETD. Subcontracts must be subject to review and approval in writing by the Second Parties and shall be allowed in performance contracts for specialized client service, in a fee payment or cost-reimbursement basis. 9. The Second Parties shall give the GETD timely notification of the possibility of disallowed costs incurred in their administration of this Agreement orby their contractors and use prompt and efficient debt collection procedures to obtain cash repayment of disallowed costs. The Second Parties shall not forego debt collection procedures without the express written approval of the G~'I~. In appropriate cases, the GETD shall petition the U.S. Secretary of Labor to: First: Forgive those costs, if possible; if not to: Second: Accept repayment of those costs in other than cash reimbursement. Nothing in this provision, however, shall be construed to limit or preclude the pursuit of remedies, either legal or administrative, by theGETDor the Second Parties. 6 10. Neither the Governor nor the Conmonwealth of Virginia assur~liabilitybyvirtue of this Agreement for any costs incurred above the amounts provided pursuant to this Agreement or for costs incurred by the Second Parties or their contractors which are determined to be unallowable. Any such costs shall beat the sole risk of the Second Parties or their contractors. The foregoing provisions of this Paragraph are not intended to preclude, and shall not be deemed to preclude the Second Parties or their contractors from asserting any defense which may be asserted by them hereafter. 11. The Second Parties agree to give the GETD prompt notice in writing of any action or suit filed or any claim otherwise made against the Second Parties or their contractors of which they have been notified. 12. The GETD, the U.S. Secretary of Labor, the Comptroller General of the United States, or any of its or their representatives shall have access to work and training sites and to any books, documents, papers, and records of the Second Parties and their contractors provided or made in the performance o~ this Agreement, for the purpose of monitoring, making surveys, audits, examinations, excerpts and transcriptions. 13. No waiver or modification of the terms of this Agreement, including, without limitation, this provision, shall bevalidunless inwritingand duly executed bythe party tobe bound thereby. 7 14. In addition to termination in accordance with the provisions of Paragraph 6, as well as in addition to termination resulting from the non-availability of funds as contemplated by Paragraph 3 hereof, the right to terminate this Agreement in accordance with the applicable provisions of the Job Training Partnership Act is reserved. The GL'iD reserves the right to apply any lesser sanction not proscribed by law or seek any lawful remedy available to it as it may deem requisite to obtain proper performance under this Agreement, to carryout the requirements of the Act and federal and State regulations made pursuant thereto, and to maintain the integrity of programs funded through this Agreement. Unless an emergency exists, the GETD shall not act to impose a sanction except upon reasonable notice and after the Second Parties have opportunity for review in accordance with procedures mandatedbytheJTPA. A sanction imposed in anemergencyshall be subject to subsequent review. 15. This Agreement shall terminate at the close of business on June 30, 1994, provided, however, that the same shall remain in effect thereafter wntil the close of business on September 30, 1994, for the purpose of the conduct of "Sunmer Youth" programs pursuant to Title II-B of the JTPA for which provision is made in the above Job Training Plan, or for which provision is hereafter made in the next succeeding approved Job Training Plan, as the case may be. 8 In witness whereof, the parties have caused this Agreement to be executed by their duly authorized representatives: GOVERNOR'S EMPLOYMENT AND TRAINING DEPARTMENT BY: DATE: Executive Director FI~'~ DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM BY: TITLE: DATE: FI~'±'H DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM PRIVATE INDUSTRY COUNCIL BY: TITLE: DATE: CITY OF ROANOKE, VIRGINIA BY: DATE: TITLE: 9 Contract E-94-113-03 AGREEMENT This AGREEMENT made July 1, 1993, by and between the Governor's Employment and Training Department, herein referred to as the "GETD", and the Fifth District Employment and Training Consortium, herein referred to as the "SDA". WHEREAS, the GETD receives all federal funds allocated under Title III of the Job Training Partnership Act (JTPA), and pursuant to the cooperative agreement between the GETD and the Virginia Employment Commission (VEC) for the GETD to administer the 50% and 10% substate programs of the JTPA Title III, Economic Dislocation and Worker Adjustment Act (EDWAA). NOW, THEREFORE, WITNESSETH The parties hereto mutually agree as follows: 1. This contract shall consist of this signed agreement, the Title II-A signed ~greement, dated, July 1, 1993, by and between the GETD and the SDA, and the EDWAA substate grantee project proposal (The Project), submitted by the SDA, on or before April 12, 1993, and subsequent amendments. The grant period is July 1, 1993 through June 30, 1994. This AGREEMENT is based upon and subject to the condition that funds for the Project will be granted or will continue to be granted by the DOL to the Commonwealth of Virginia. Should funds not be forthcoming or at any time cease, then the Commonwealth shall have no obligation to furnish funds on its own. The SDA shall be reimbursed for Project expenditures upon submission of a request to the GETD on or before the tenth (10th) working day of each month. The effective date for the use of these funds is July 1, 1993. The GETD will not reimburse the SDA for any costs incurred against these funds prior to this date. The SDA, by receipt of and use of these funds, acknowledges its responsibility to insure that the funds are spent in compliance with and for purposes authorized under Title III of the EDWAA. Any federally imposed liability for misexpenditure of such funds shall be a liability of the SDA. The SDA shall administer this grant according to the following standards and procedures: A. Public Law 97-300 (Job Training Partnership Act) as amended by the following: Public Law 102-367 (Job Training Reform Amendments); Public Law 102-235 (Nontraditional Employment for Women Act); and Public Law 102-484 (FY 1993 Department of Defense Authorization Act). Section 165 of the Job Training Partnership Act, "Reports, Record Keeping, and Investigations." 20 CFR, Part 96, "Audits of Federally Funded Grants, Contracts and Agreements." State Plan, Employment and Training Assistance for Dislocated Workers (for Program Year 1993-1994). 6. The SDA shall perform the following functions: Acquire property by rental or purchase in conformity with ,,REGULATIONS: MANAGEMENT REQUIREMENTS FOR JOB TRAINING PARTNERSHIP ACT PROGRAMS AND ACTIVITIES. Use of property which is not expended during this Project shall remain with the SDA and such property shall be used in any subsequent JTPA Title III EDWAA program administered by the SDA, provided, however, that the GETD shall be notified of any such property that becomes surplus for reallocation to other JTPA programs consistent with the requirements of the JTPA. The SDA shall maintain an inventory of property which conforms to state requirements for property records. Retain all records including financial, statistical reports and other documentation and correspondence pertinent to the Project for a period of three (3) years from the end of this AGREEMENT, or until any audit, monitoring report or litigation concerning the Project shall be concluded. Records of participants and unsuccessful applicants shall be subject to each preservation. Ce Maintain a financial management system which shall adequately provide records of all financial transactions under this contract. Such system shall provide generally accepted financial safeguards and methods of administration to insure that expenditures were appropriate and establish auditable record trails. De Comply with all federal and state laws concerning avoidance of employment discrimination. 7 · Evaluation of Program A. Performance 1. At the conclusion of the Project and/or earlier, if the parties shall so agree, a report of all activities undertaken under this contract shall be made by the SDA. Such reports shall adequately describe what progress was made toward accomplishing the stated goals of the Project, what goals were achieved, and by what method or means such work as performed. The GETD shall prepare an evaluation of the Project based upon the SDA's report and any other inquiry made and provide copies of the evaluation to the Secretary of Health and Human Resources, the Governor's Job Training Coordinating Council, the appropriate Private Industry Council(s) and the SDA. Audit The GETD, at its option, shall provide for an official audit satisfactory to the Department of Labor. The audit of the SDA's Project records shall be at the conclusion of the Project or otherwise in accordance with the usual audit requirements of the JTPA, Title II programming. In this event, the SDA will ensure that Title III EDWAA is included in the audits already required of the SDA by Title II of the JTPA. In any event, the cost of the audit shall be in compliance with GETD' s regulations, management requirements for the Job Training Partnership Act program and activities. Audit objections will be resolved in accordance with the provisions of the "REGULATIONS: MANAGEMENT REQUIREMENTS FOR JOB TRAINING PARTNERSHIP ACT PROGRAMS AND ACTIVITIES" relating to audits. WITNESSETH the following signatures: GOVERNOR'S EMPLOYMENT AND TRAINING DEPARTMENT BY: DATE: Executive Director FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM BY: DATE: Administrator CITY OF ROANOKE BY: City Manager DATE: FDETC POLICY BOARD BY: Chairman DATE: FDETC PRIVATE INDUSTRY COUNCIL BY: Chairman DATE: Contract OK-94-113-03 THE AGREEMENT FOR OPPORTUNITY KNOCKS This AGREEMENT made July 1, 1993, by and between the Governor's Employment and Training Department herein referred to as the "GETD" and Fifth District Employment and and Training Consortium, herein referred to as the "SDA". WITNESSETH the GETD and the SDA, in consideration of the mutual covenants, promises and agreements herein contained agree as follows: SCOPE OF SERVICE: The SDA shall provide the services to the GETD as set forth in the contract documents. PERIOD OF PERFORMANCE: July 1, 1993 through June 30, 1994. COMPENSATION AND METHOD OF PAYMENT: The SDA shall be paid as specified in the Contract documents. EXTENSION OF CONTRACT: This contract may be extended by the GETD upon written agreement of both parties and at a reasonable time prior to the expiration date, for up to one year under the terms of the current contract. REPORTING: The SDA shall provide reports as specified in the Contract Documents or as may be requested in writing by the GETD. CONTRACT DOCUMENTS: The contract documents shall consist of: (1) (2) (3) (4) Signed Notice of Award Signed Agreement numbered OK-94-113-03 GETD's RFP dated April 15, 1992, and subsequent amendments The SDA's proposal dated May 15, 1992, and subsequent modifications AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the GETD shall be bound hereunder only to the extent of funds available or which may hereafter become available for the purpose of this contract. IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. GOVERNOR'S EMPLOYMENT AND TRAINING DEPARTMENT BY: DATE: TITLE: FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM BY: DATE: TITLE: CITY OF ROANOKE BY: DATE: City Manager FDETC POLICY BOARD BY: DATE: Chairman FDETC PRIVATE INDUSTRY COUNCIL BY: DATE:. Chairman MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #178-165 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31770-111593 accepting an offer of the Virginia Housing Development Authority for a Singie Family Program aliocation, in the amount of $200,000.00, to support purchase and rehabilitation of approximately six houses, as more particularly set forth in your report under date of November 15, 1993. Resolution No. 31770-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Donald L. Ritenour, Director of Single Family, Virginia Housing Development Authority, P. O. Box 4547, Richmond, Virginia 23220-8547 Florine Thornhill, President, Northwest Neighborhood Environmental Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016 Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, Inc., 145 Campbell Avenue, S. W., Roanoke, Virginia 24011 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator John R. Marlles, Chief, Community Planning Stephanie F. Cicero, Neighborhood Partnership Coordinator IN THE COUNCIL OF THE CITY OF ROANOKE, The 15th day of November, 1993. No. 31770-111593. VIRGINIA, A RESOLUTION accepting a Single Family Program allocation from the Virginia Housing Development Authority and authorizing the execution of the requisite commitment agreement. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The offer of the Virginia Housing Development Authority for a Single Family Program allocation in the amount of $200,000, to support the purchase and rehabilitation of approximately six (6) houses, as more particularly set forth in report to this Council of the City Manager dated November 15, 1993, is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite commitment agreement with the Virginia Housing Development Authority, in order to accept such allocation from said Department; such agreement to be approved as to form by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia November 15, 1993 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Allocation of Funds through the Virginia Housing Development Authority 5% Single Family Program I. Background 5% Single Family Program is a $6.3 million home- ownership program of the Virginia Housing Development Authority (VMDA). In brief, the proc3ram funds provide: Permanent first mortgages at 5% interest for 30 years 2 o Allowing families with incomes between 50-70% of the area median income (e.g. up to $28,560 for a family of 3) 3. to buy their first single family home. Bo City applied for $570,000 from the Single Family Prog_ram to support potential resale of approximately 15 substandard rental properties to be independently acquired and rehabilitated by Total Action Against Poverty's (TAP) Housing Corporation in Southeast City, and Northwest Neighborhood Environmental Organization (NNEO) in Northwest City. II. Current Situation ao VHDA has approved $200.000 allocation of Single Family Program funds for the City. Due to significant demand for the funds, the City did not receive the full amount of funds requested. Bo V~DA allocation specifically identified and approved one (1) NNEO acquired property, and ~ive (5) TAP Housing Corporation acquired properties as eligible for the program. 1. Funds available on first-come first-served basis. 2 o Neither organization is required to sell their properties usingvR]DA funding. November 15, 1993 Page 2 Co Execution of an Agreement to accept the allocation of funds is re_guired (Attachment). III. Issues Consistency with established plans and policiem, specifically: 1. Increase home-ownership opDortunitiem 2. Neighborhood revitalization. B. Cost to ~he Cit~ C. A ini rati n Authorize the City Manager to execute Agreement (Attachment) to accept the $200,000 allocation of Single Family Program funds from VHDA, Agreement to be approved as to form by the City Attorney. Consistency with established plans and policies would be met, specifically, so Home-ownership opportunities would be increased, as 4-5 families would be able to buy their first home. Total monthly payments on a $45,000 home would be from $280 to $300. Neighborhood revitalization would be supported through new construction and rehabilitation of deteriorated houses. t h Ci would be nothing beyond $200,000 of V~DA funds allocated to the City for mortgages to eligible home buyers. The funds will not come directly to the City or any of its agents, and the City will have no liability for loans made by VHDA from the allocation. Administration of the allocated funds are such that loan applications will be processed by private VHDA-approved lenders. The City's Housing Development Office will assist in other aspects of pro~ram administration, e.g. marketing, counseling buyers, monitoring rehabilitation, etc. November 15, 1993 Page 3 DO not authorize the City M~n~ger to execute Agreement (Attachment) to accept the $200,000 allocation of Single Family Program funds from V~IDA, Agreement to be approved as to form by the City Attorney. Consistency with established p]mn~ and policies would not be supported, specifically: Home-ownership opportunities would be lost by not using these attractive funds. Neighborhood revitalizatiom would be hindered as 4-5 deteriorating houses may be left unimproved. Cost to the Cit would be nothing directly, except through the loss of increased tax revenues from improved property. 3. Adrainis r ti n would not be an issue. V. Recon~endation Accept Alternative A, thereby authorizing the City Manager to execute Agreement (Attachment) to accept the $200,000 allocation of Single Family Program funds from VHDA, Agreement to be approved as to form by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager W-RH:BC(CR.111593) Attachment cc: City Attorney Director of Finance Director of Public Works Building Co~,issioner Housing Development Coordinator Neighborhood Partnership Coordinator Attachment VIRGINIA HOUSING DEVELOPMENT AUTHORITY SINGLE FAMILY 5% PROGRAM COMMITMENT AGREEMENT THIS AGREEMENT, made and entered into this 20th day of August , 1993, by and between the VIRGINIA HOUSING DEVELOP~' MENT AUTHORITY, a political subdivision of the Commonwealth of Virginia (hereinafter referred to as the "Authority") and City of Roanoke (hereinafter referred to as the "Sponsor"). WITNES SETH : WHEREAS, the Sponsor has applied to the Authority for mortgage loan financing for purchasers of single family dwelling homes (the "Homes") on the property described in Exhibit B attached hereto; and WHEREAS, the Authority desires to provide such mortgage financing subject to the terms and conditions set forth below. NOW, THEREFORE, in consideration of the mutual covenants herein contained and other good and valuable consideration, the parties agree as follows: Reservation of Funds: Underwritina of Mortaaqe L~ans. Subject to the terms and conditions herein, the Authority hereby agrees to reserve funds in the amount(s) set forth in Exhibit A attached hereto to be used to provide mortgage loans under the Author- ity's Single, Family 5% Program for persons and families of low income who purchase the Homes from the Sponsor. The Sponsor hereby accepts such reservation. The mortgage loans to be financed ~ith the Reserved Funds shall be originated by the Authority's Originating Agents (t~e "Originating Agents") in accordance with the Authority's Rules and Regulations for Single Family Mortgage Loans to Persons and Families of Low and Moderate Income (the "Rules and. Regulations"). In order to be approved for financing under this Agreement, each application for a mortgag~ loan must satisfy and comply with all of the criteria and requirements in the Rules and Regulations and in this Agreement. 5% Program 2/93 ~pservation Period. Subject to the provisions hereof, the Reserved Funds will be reserved for the Sponsor until October 1 , 19 94; provided that if any portion of the Reserved Fun~s are not com- mitted for mortgage loans by September 1 , 199_~_~, ? or are not closed and disbursed by October i , 1994, such portion of the Reserved ~Unds shall no longer be reserved for the Sponsor, except as the Authority may otherwise notify the Sponsor in writing. Rate of Interest and Term of Mortqaqe Loan~.. The interest rate(s) on the mortgage loans to be made from the Reserved Funds will be as set forth in Exhibit A attached hereto. The payment of any amounts to reduce or "buydown,, the interest rate on the Mortgage Loans below 5% will not be permitted by the Authority. The term of such mortgage loans shall be thirty (30) years. 4. Location and Completion o2 Home:~. The Homes fi- nanced from Reserved Funds shall be of the type and number and shall be located as described in Exhibit B attached hereto· In the case of Homes to be constructed or rehabilitated by th~ Sponsor, such Homes shall be constructed or rehabilitated in accordance with this Agreement, the plans and specifications (or, in the case of rehabilitation, such other descriptions of the work to be perform'ed on the Homes as shall be acceptable to the Authori- ty), and the minimum property standards of the U. S. Department of Housing and Urban Development· The sales prices (as determined in accordance with the Authority,s Rules and Regulations) of the Homes shall not exceed the maximum amounts set forth in Exhibit B. 5. Eliaibilit¥ of' PurchaseF~. Notwithstanding any- thing to the contrary in the Rules and Regulations, all purchasers of Homes financed from Reserved l~unds (a) shall not have had a present ownership interest (as defined in the Authori~:y,s Rules and Regulations) in his principal residence at any time during the three years preceding the date of execu- .tion of the mortgage loan documents and (b) shall have gross incomes not in excess of the maximum amounts set forth in Exhibit A attached hereto· It is f~rther understood and ,agreed that in no event shall any purchaser have a gross income in excess of the limit prescribed by the Internal Revenue Code to maintain the federal tax exemption of the Authority's bonds issued to finance the mortgage loans. e 5% Program 2/93 Reduction of Amount of Reserved Fundl'. Upon thirty (30) days prior written notice to t~e Sponsor, the Authority may at any time and from time to time reduce the amount(s) of the Reserved Funds to the extent that the Authority determines that it is unlikely that mortgage loans will be committed by September 1 , 19 9___4 or closed and disbursed by October 1 , 1994. Termination of Aareement and Reservation of Fundm. The Authority shall have the right, upon written notice to the Sponsor, to terminate this Agreement if the Sponsor shall have failed to deliver, or cause to be delivered, to the Authority within 60 days from the date hereof in form and substance acceptable to the Authority all submissions and representations required by the Authority, includ- ing costs and locations of the Homes and, in the case of Homes to be constructed or rehabilitated, the plans and specifications (or, in the ca~e of rehabilitation, such other descriptions of the work to be performed on the Homes as shall be acceptable to the Authority) and the Sponsor's certification that the Homes, when complete, will meet or exceed the minimum property standards of the U. S. Depart- ment of Housing and Urban Development. Announcements and Publicity. The Sponsor shall coordinate in advance with the Authority all an- nouncements and other publicity relating to the Homes or the financing pursuant hereto. ~. This Agreement constitutes the entire and final agreement between the parties with respect to the' Reserved Funds and supersedes all prior negotiations. This Agreement may be amended only in writing signed by both parties. This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia. Ail provi- sions contained herein are severable and should any provision be held invalid by a court of competent jurisdiction the remaining provisions shall remain in full force and effect. 5% Program 2/93 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, by their duly authorized regresentatives, as of the day and'year first above written~ City of Roanoke (Sponsor) By: Its: ~DO~ald L. Ritenour i~ctor of Single Family 5% Program 2/93 Amount(s) of ., EXHIBIT A Interest Rate(s) Per Annum Maximum Gross Incomes Bv Household Size 1. $ 200~000 5.00% . person household - $ 20~400 person household - $ 24,480 or more person household $ 28~560 5% Program 2/93 EXHIBIT B PROPERTY DESCRIPTION Scattered Sites City of Roanoke UNIT DESCRIPTIONS AND MAXIMUM SALES PRICES ADDRESS 611 Dale 909 Penmar 1236 Stewart 948 Morehead 613 Highland 915 Loudon MAX SALES PRICE $53,000 43,000 36,000 38,000 34,000 46,000 '93 i:3Vil -/,,~ Office of the City Manager November 15, 1993 Honorable Mayor and Members of Council Roanoke, Virginia Subject: Council Report regarding Allocation of funds from the Virginia Housing Development Authority Dear Members of Council: On Monday November 15, you are asked to consider approving an allocation of funds made to the City by the Virginia Housing Development Authority (VHDA) to support specific homeownership initiatives. The purpose of this letter is to provide additional information to you regarding those initiatives. In order to receive the allocation of funds from VHDA, we had to identify specifically the houses to which the funds may apply. It is important to understand that these funds from VHDA may be used only as mortgage funds to buyers of these homes who will live in them. The allocation of funds from VHDA cannot be used for these as rental properties. Five of the six houses identified as eligible for assistance to VHDA funds are part of a project undertaken by the TAP Housing Corporation in the southeast part of the City. Each one of these five houses is vacant. All were previously rental properties in poor condition owned by the same private party. TAP Housing Corporation, with technical assistance from my staff, made arrangements to acquire these buildings in order to convert them from low cost rental property to owner-occupied homes. To this time, no City funds of any kind have been committed to this project. The City's only role has been to provide technical assistance to the TAP Housing Corporation and to apply for mortgage funds from VHDA which may be used by qualifying families to buy these homes. The sixth house, 915 Loudon Avenue NW, is a house that was built by the Northwest Neighborhood Environmental Organization a couple of years ago and has been rented by them in hopes of being able to find a homebuyer for it. Thus far they have been unable to do so, but these VHDA funds could be used in the event that they do t-md such a qualifying buyer, such that this neighborhood organization would not have to continue renting this property out. These VHDA funds are only one tool that buyers of these houses may use to finance their purchase. There are other mortgage options available for buyers that would not meet VHDA's criteria, but VHDA's interest rate of 5% will enhance the ability of TAP Housing Corporation and the NNEO to sell these houses on attractive terms. Room 364 Municipal Bui~chng 215 Churo~ A,.,enue 5 W Roanoke Virginia 24.011 (703) 981-2333 November 15, 1993 Page 2 I hope this additional information helps to provide a clearer picture of the issues involved with this specific Council report. If you have additional questions, please let me know. Respectfully submitted, W. Robert Herbert City Manager ~/-gI-I: r s cci Jinl Ritchie, Assistant City Manager Bill Clark, Director of Public Works Ron Miller, Building Commissioner Dan Pollock, Housing Development Coordinator MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 ! Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #67-122-304 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31771-111593 awarding concession privileges to Roanoke Valley Youth Soccer Club, Inc., at River's Edge Sports Complex during the First Virginia Soccer Classic on November 20 and 21, 1993, only, upon certain terms and conditions; and authorizing execution of the requisite concession agl'eement. Ordinance No. 31771-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Danny L. Beamer, Executive Director, Roanoke Valley Youth Soccer Club, Inc., P. O. Box 21848, Roanoke, Virginia 24018 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Deborah J. Moses, Chief of Billings and Collections William F. Clark, Director, Public Works John W. Coates, Manager, Parks, Recreation and Grounds Maintenance Owen M. Grogan, Superintendent, Recreation Diane S. Akers, Budget/Management Analyst, Office of Management and Budget Dolores C. Daniels, Assistant to the City Manager for Community Relations IN THE COUNCIL OF THE CITY OF ROANOKE, The 15th day of November, 1993. No. 31771-111593. VIRGINIA, AN ORDINANCE awarding concession privileges at River's Edge Sports Complex, upon certain terms and conditions; authorizing the execution of the requisite concession agreement; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Roanoke Valley Youth Soccer Club, Inc., is hereby awarded concession privileges to sell soccer related merchandise at River's Edge Sports Complex during the First Virginia Soccer Classic on November 20 and 21, 1993, only. Concession fees to the City are hereby waived. 2. The City Manager, or his representative, is hereby authorized, for and on behalf of the City, to enter into and execute the requisite concession agreement with Roanoke Valley Youth Soccer Club, Inc., the form of such agreement shall be approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia November l5, 1993 Honorable Mayor David A. Bowers and Members of city Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Request from Roanoke Valley Youth Soccer Club, Inc. to sell soccer merchandise at First virginia Soccer classic. I. ~ACKGROUND: First Virqinia Soccer Classic will be held on Saturday and Sunday November 20 and 21, 1993 at the River's Edge Sports Complex. Roanoke Valley Youth Soccer Club, Inc. will conduct this youth sporting event for the third year. II. CURRENT SITUATION: City has been requested by Roanoke Valley Youth Soccer Club, Inc. to permit the sale of soccer related merchandise during the soccer tournament. Refer to attached letter. city Code states, in Section 24-5 Concessions, that only City Council may allow concession privileges unless publicly advertised for sealed bids. Contract Concessionaire deals primarily with the sale of food and beverage items at events. III. ISSUES= A. Compliance with city Code B. Concession fees C. Service D. Revenue Mayor and Members of Council November 15, 1993 Page 2 IV. ~LTERNATIVES: Grant concession privileqes to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on November 20 and 21, 1993 during the First Virginia Soccer Classic. 1. Compliance with city Code would be met. 2. Concession fees would be waived. Service would be provided that is not currently offered by contract concessionaire. Revenue to City may increase due to sales tax on any merchandise sold. Deny concession privileges to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on November 20 and 21, 1993 during the First Virginia Soccer Classic. 1. Compliance with city Code would require an advertisement for bids. 2. Concession fees would not be an issue. 3. Service would not be provided at this time. 4. Revenue to the city would be unknown. RECOMMENDATION: city Council concur with Alternative "A". Grant concession privileges to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex on November 20 and 21, 1993 during the First Virginia Soccer Classic. Mayor and Members of Council November 15, 1993 Page 3 Be Authorize City Manager to execute a Limited Concession Agreement with Roanoke Valley Youth Soccer Club, Inc. in a form as approved by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager WRH/OMG,Jr/jj Attachment cc: Mr. Danny L. Beamer, Executive Director Roanoke Valley Youth Soccer Club, Inc. city Attorney Director of Finance Director of Public Works Manager, Management and Budget Manager, Recreation, Parks and Grounds Maintenance citizen Request for Services Chief, Billings and Collections Superintendent of Recreation Roanoke Valley Youth Soccer Club, Inc. P.O. Box 21848 Roanoke, Virginia 24018 O~tober 26, 1993 Mr. John W. Coa~ Manager Roanoke City Parks & Recreation 210 Reserve Avenue, S.W. Roanoke, Virginia 24018 The Roanoke Valley Youth Soccer Club will hold its 3rd ann~ai First Vir~nia Soccer Classic November 20 & 21, 1993. The tournament i~ requesling permission to sell non-food items such as ff you have any qu~ions pl~a.~ f~.,l fir~ to call tho club offic~ at 772-3871. ]~anny L. B~uaor Execu6~ Direc~ MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #183-410 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31772-111593 accepting the bid of Southern Salt Co., Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $43.10 per ton; and rejecting all other bids made to the City. Resolution No. 31772-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerely, ~Z~.~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. po' Robert T. Taylor, President, Southern Salt Co. Inc., P. O. Box 2556, Norfolk, Virginia 23501 ' Wilburn C. Dibling, Jr., City Attorney James D. Orisso, Director of Finance William F. Clark, Director, Public Works WilLiam L. Stuart, Manager, Streets and Traffic Charles M. Huffine, City Engineer Sarah E. Fitton, Construction Cost Technician Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, General Services Diane S. Akers, Budget/Management Analyst, Office of Management and Budget MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 TReoanoke Virginia 24011 e ephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #183-410 Robert H. Jones Vice President Bidding and Marketing AKZO Salt, Inc. Abington Executive Park Clark Summit, Pennsylvania 18411 Dear Mr. Jones: I am enclosing copy of Resolution No. 31772-111593 accepting the bid of Southern Salt Company, Inc., for supplying 1,000 tons, more or less, of deicing salt to be used by the City, in the amount of $43.10 per ton. Resolution No. 31772-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on deicing salt. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: s m Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, The 15th day of November, 1993. No. 31772-111593. VIRGINIA, A RESOLUTION accepting the bid of Southern Salt Company, Inc., made to the City for furnishing and delivering deicing salt; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Southern Salt Company, Inc., made to the City, offering to supply deicing salt meeting all of the City's specifications and requirements therefor, for $43.10 per ton delivered, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase orders therefor, incorporating into said orders the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. Roanoke, VirginiAi77 November 15, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids on Deicing Salt Bid Number 93-10-67 I. Backqround Deicinq Salt is necessary to provide for a successful snow and ice removal program. October 19~ 1993, request for quotations were sent to eight (8) firms on the City's current bid list for deicing salt. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. November id 1993, bids were received, after due and proper advertisement. All bids so received were publicly opened and read at 2:00 p.m., in the Office of the Manager of General Services. Bid specifications require price to remain firm until March 31, 1994. Deicinq Salt for FY '92-'93 was purchased at $42.80 per ton. The lowest bid submitted for FY '93-'94 will cost $.30 more per ton. Two (2) responses were received. A tabulation of bids received is attached. II. Current Situation Ail bids received were evaluated in a consistent manner by representatives of the following departments: Public Works Street Maintenance General Services The lowest bid meetinq specifications is by Southern Salt Company, Inc. for the $43.10 per ton delivered. submitted amount of Deicing Salt Bid Number 93-10-67 Page 2 III. Issues IV. A. Need B. ~ompliance with Specifications C. Fund Availability Alternatives Council award the bid for Deicinq Salt to Southern Salt Company, Inc. to supply the City 1000 tons, more or less, for the amount of $43.10 per ton delivered. 1. Need - deicing salt is necessary for a successful snow and ice removal program. 2. Compliance with Specifications - all bids received met required specifications. 3. Fund Availability - funds are sufficient in FY '93-'94, Snow Removal cost center 001-052-4140, to provide for the purchase of deicing salt for the total amount of .$43~100.00. B. Reject all bids Need - deicing salt would not be available for removal of snow and ice from City Streets. Compliance with Specifications - would not be an issue with this alternative. Fund Availability - budgeted funds designated for snow and ice removal would not be expended. Recommendation Council concur with Alternative "A" - award the bid, to furnish and deliver 1000 tons, more or less, of deicing salt, to Southern Salt Company, Inc. for the cost of $43.10 per ton. Deicing Salt Bid Number 93-10-67 Page 3 cc: B. Reject all other bids. City Attorney Director of Finance Respectfully Submitted, W. Robert Herbert City Manager 0 01.1 H MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDI~k H. EAKIN Deputy City Clerk November 19, 1993 File #60-178-236-247 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31774-111593 authorizing you to execute a Loan Agreement between the City, the City of Roanoke Redevelopment and Housing Authority and Hotel Roanoke Limited Liability Company; a Contract for Loan Guarantee Assistance under Section 108 of the Housing and Community Development Act of 1974, as amended, 42 U.S.C. Section 5308, between the City of Roanoke and the United States Department of Housing and Urban Development; a Series 1993-A Fiscal Agency Agreement between the City and Chemical Bank, and all other documents necessary or desirable to accomplish the 108 loan transaction; and authorizing the City Attorney to issue requisite opinions required by the United States Department of Housing and Urban Development and Chemical connection with the loan of ~6 nnn ~^~ ......... ' Bank, in ~ ,wv,wv.ur o~ rec~eral ~unas to the City under Section 108 of the Housing and Community Development Act of 1974, as amended, the content of such opinions being more particularly set forth in your report under date of November 15, 1993. Resolution No. 31774-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 W. Robert Herbert November 19, 1993 Page 2 pc: Raymond D. Smoot, Jr., Vice President for Business Affairs and Treasurer, 312 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142 Margie W. Thomas, Secretary of Virginia Tech Board of Visitors, 210 Burruss Hall, Virginia Tech, Blacksburg, Virginia 24061-0142 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Charles A. Harlow, Acting Grants Monitoring Administrator MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #178-247-360 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 15, 1993, Council Member White requested that you advise Council with regard to reporting mechanisms for compliance with terms and conditions of the HUD Section 108 Loan Agreements, as well as hiring of minority/women-owned contractors for construction of and employees to staff the Hotel Roanoke and Conference Center project. Sincerely, City Clerk MFP: sm Enc. pc: The Honorable William White, Sr., Council Member Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Wilburn C. Dibling, Jr., City Attorney James D. Gris$o, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1993. No. 31774-111593. A RESOLUTION authorizing the City Manager to execute a Loan Agreement between the City, City of Roanoke Redevelopment and Housing Authority and Hotel Roanoke, L.L.C., a Contract for Loan Guarantee Assistance under Section 108 of the Housing and Community Development Act of 1974, as amended, 42 U.S.C. §5308, a Series 1993-A Fiscal Agency Agreement and all other documents necessary or desirable to accomplish the 108 loan transaction; authorizing the City Attorney to issue the requisite opinions required by the United States Department of Housing and Urban Development and Chemical Bank; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. W. Robert Herbert, City Manager, is hereby authorized, for and on behalf of the City, to execute an Agreement between the City, City of Roanoke Redevelopment and Housing Authority and Hotel Roanoke, L.L.C., relating to the loan of $6,000,000 of federal funds to Hotel Roanoke, L.L.C., such Agreement being more particularly described in the report of the City Manager to this Council, dated November 15, 1993. 2. W. Robert Herbert, City Manager, is hereby authorized, for and on behalf of the City, to execute a Contract for Loan Guarantee Assistance under Section 108 of the Housing and Community Development Act of 1974, as amended, 42 U.S.C. S5308, between the City of Roanoke and the United States Department of Housing and Urban Development, such Contract being more particularly described in the report of the City Manager to this Council, dated November 15, 1993. 3. W. Robert Herbert, City Manager, is hereby authorized, for and on behalf of the City, to execute a Series 1993-A Fiscal Agency Agreement between the City and Chemical Bank, as more particularly described in the report of the City Manager to this Council, dated November 15, 1993. 4. W. Robert Herbert, City Manager, is hereby authorized, for and on behalf of the City, to execute all other documents necessary or desirable to accomplish the loan of federal funds to the City by the Department of Housing and Urban Development under Section 108 of the Housing and Community Development Act of 1974, as amended. 5. The City Clerk is hereby authorized, for and on behalf of the City, to attest any and all documents executed by the City Manager pursuant to the authority of this resolution. 6. The City Attorney is hereby authorized, for and on behalf of the City, to issue the required legal opinions to the Secretary of the Department of Housing and Urban Development and Chemical Bank in connection with the loan of $6,000,000 to City under Section 108 of the Housing and Community Development Act of 1974, as amended, the content of such opinions being more particularly described in report of the City Manager to this Council, dated November 15, 1993. 7. The form of the Agreements and Contracts and all other documents necessary or desirable to accomplish this transaction shall be approved by the City Attorney. 8. This resolution shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #60-178-247-236 James D. Orisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31773-111593 amending and reordaining certain sections of the 1993-94 Capital Fund Appropriations, providing for appropriation of $6,000,000.00, in connection with a 108 HUD Loan Agreement between the City, the Roanoke Redevelopment and Housing Authority, and Hotel Roanoke Limited Liability Company. Ordinance No. 31773-111593 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 15, 1993. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Barry L. Key, Manager, Office of Management and Budget Charles A. Harlow, Acting Grants Monitoring Administrator 1993-94 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOI~E, VIRGINIA The 15th day of November, 1993. No. 31773-111593. AN ORDINANCE to amend and reordain certain sections of the Capital Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro ri&tions General Government Hotel Roanoke Section 108 Loan (1) ................ $ 27,070,815 6,000,000 Revenu~ Due from Federal Grants - Section 108 Loan (2) .... 1) Appropriation from Federal Grants 2) Section 108 Loan (008-052-9689-9002) $6,000,000 (008-008-1234-1123) 6,000,000 6,000,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. November 15, 1993 '93 ~:_qV 12 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: 108 HUD Loan Agreements I. Background: Ao 108 Loan Funding was awarded for the Hotel Roanoke project by HUD for the City of Roanoke in the fall of 1991. Construction is expected to begin on the hotel shortly causing the need to formalize all loan agreements with the various sources of funding for the Hotel Roanoke project. A Loan A~ between the City of Roanoke and the Roanoke Redevelopment and Housing Authority (RRHA) and the Hotel Roanoke, L.L.C. (HRLLC) has been negotiated (attached). Various other documents between the City and HUD must be signed in order for the project to receive 108 funding. C. Description and/or terms of the various agreements include: A. 108 Loan Agreement between City, RRHA and HRLLC: City will obtain a loan in the amount of $6,000,000 guaranteed by HUD pursuant to {}108 of Housing and Community Development Act of 1974. 2. City will appropriate $6,000,000 in federal funds to RRHA. 3. RRHA will make loan of $6,000,000 in federal funds to HRLLC. HRLLC will use loan proceeds to assist in the rehabilitation and restoration of Hotel Roanoke. 5. Terms of loan by RRHA to HRLLC: 20-year term. Interest at rate charged by City by HUD. Repayment of principal in 20 equal installments of $300,000 each, plus interest. Loan is secured by a second leasehold deed of trust from HRLLC to RRHA. Members of Council November 15, 1993 Page 2 Co Repayment will be made to the extent HRLLC has operating income to pay first its bank loan, secured by a first leasehold deed of trust, and 46% to Virginia Tech Real Estate Foundation's predevelopment and lease expenses and 46% to the City's $6,000,000 {}108 loan and 8% to Doubletree loan. HRLLC is responsible to begin making payments from operating income, if any, when the Hotel reopens with 1st payment due June 1996. Any unpaid principal and interest cumulate over life of loan. HRLLC has agreed to fill 70% of the 300 plus jobs with individuals who are low to moderate income. A special effort will be made to fill those jobs with City and especially, Gainsboro residents. Contract for Loan Guarantee Assistance between City and HUD HUD is guarantor of $6,000,000 loan to City. City repays HUD principal and interest of approximately $525,000 (depending on interest rate) annually with payments divided semi-annually (one in August and February of each year. (See attached schedule). Security for repayment: a. Pledge of all grants made to City by HUD b. Pledge of program income from loan proceeds c. Second leasehold deed of trust on Hotel Roanoke property Fiscal Agency Agreement (Series 1993-A) is an agreement between City of Roanoke and HUD which describes the process on how the money is drawn down by the City from HUD and repaid to HUD by the City. Do Opinion of City Attorney that: Co Pledge of present and future Community Development Block Grant by the City is valid. City has authorized in accordance with applicable State and local law the transaction, including the issuance of the Note, the pledge of grant funds and the execution of all documents necessary or desirable to accomplish the transaction. No outstanding or threatened action, suit or litigation against the City affects the validity of the Note or the security therefor. Members of Council November 15, 1993 Page 3 II. Issues: A. Cost. B. Economic Imoact. C. Timing. IlL Alternatives: Authorize Ci_ty Managcr to execute 108 loan agreement between City, RRHA, and HRLLC, Contract for Loan Guarantee Assistance, Fiscal Agency Agreement, Notes, and all other documents necessa~ or desirable to accomplish the transaction. Authorize City Attorney to issue the legal opinions required by HUD and Chemical Bank to accomplish this transaction. Appropriate $6,000,000 to an account entitled "Hotel Roanoke Section 108 Loan" to be established by the Director of Finance. Cost to the City would be an estimated $525,000 in community development block grant funds annually until such time as the Hotel Roanoke project opened and began paying back the loan. Economic Impact of the project would be significant including the creatkm of 300-400 jobs, a large percentage of which would be hired from thc low to moderate income sector. Timing is important as construction on the project is ready to move forward. City Council not authorize the City Manager to enter into attached loan agreement. Cost to the City would be substantial in the form of lost tax revenue and potential jobs. 2. Economic impact would be negative from not doing the project. 3. Timing would be detrimental in setting the project back significantly. Members of Council November 15, 1993 Page 4 1V. Recommendation: City Council concur in Alternative A authorizing the following: Authorizc City Manager to execute 108 loan agreement between City, RRHA, and HRLLC, Contract for Loan Guarantee Assistance, Fiscal Agency Agreement, Notes, and all other documents necessary or desirable to accomplish the transaction. Authorize City Attorney to issue the legal opinions required by HUD and Chemical Bank to accomplish this transaction. Appropriate $6,000,000 to an account entitled "Hotel Roanoke Section 108 Loan" to be established by the Director of Finance. WRH/BJW:dr Respectfully submitted, W. Robert Herbert City Manager Attachment CC: Director of Finance City Attorney Manager, Management and Budget Acting Director of Conference Center Raymond D. Smoot, Jr. Acting Manager, Grants and Compliance Roanoke Redevelopment & Housing Authority City of Roanoke Summary of Section 108 Note Repayments Note B-91-MC-51-0020 Maturit~ Date 8/1/94 8/1/95 8/1/96 8/1/97 8/1/98 8/1/99 8/1/00 8/1/01 8/1/02 8/1/03 8/1/04 8/1/05 8/1/06 8/1/07 8/1/08 8/1/09 8/1/10 8/1/11 8/1/12 8/1/13 Principal Amount $165 000 $175 000 $185 000 $195 000 $210 000 $220 000 $235 000 $250 000 $260 000 $280 000 $295 000 $310000 $33O 000 $350, ~00 $370, DO0 $395,000 $420, 000 $445, DO0 $470, DO0 $440,000 Total Note Amount $6,000,000 MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #514 Daniel F. Layman, Jr., Attorney Woods, Rogers and Hazlegrove Dominion Tower, Suite 1400 10 S. Jefferson Street Roanoke, Virginia 24011 Dear Mr. Layman: I am attaching copy of Ordinance No. 31761-111593 permanently vacating, discontinuing and closing a certain 10-foot ailey lying approximately 124.42 feet south of the southwest corner of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Official Tax No. 1013207 and Franklin Road. Ordinance No. 31761- 111593 was adopted by the Council of the City of Roanoke on first reading on Monday, November 8, 1993, also adopted by the Council on second reading on Monday, November 15, 1993, and will take effect ten days following the date of its second reading. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Wiliard N. Claytor, Director of Real Estate Valuation Doris K. Layne, Account Technician, Real Estate Valuation William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Daf~iel F. Layman, Jr., Attorney November 19, 1993 Page 2 pc' Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2.4011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #514 The Honorable Arthur B. Crush, III Clerk of the Circuit Court Roanoke, Virginia Dear Mr. Crush: I am enclosing copy of Ordinance No. 31761-111593, for proper recordation in your office, which provides for permanently vacating, discontinuing and closing a certain 10-foot alley lying approximately 124.42 feet south of the southwest corner of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Official Tax No. 1013207 and Franklin Road. Ordinance No. 31761-111593 was adopted by the Council of the City of Roanoke on first reading on Monday, November 8, 1993, also adopted by the Council on second reading on Monday, November 15, 1993, and will take effect ten days following the date of its second reading. Sincerely, ~(~U~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Daniel F. Layman, Jr., Attorney, Woods, Rogers and Hazlegrove, P. O. Box 14125, Roanoke, Virginia 24038 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1993. No. 31761-111593. AN ORDINANCE permanently vacating, discontinuing and closing a certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, Appalachian Power Company, filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by S30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council on November 8, 1993, after due and timely notice thereof as required by S30-14, Code of the City of Roanoke (1979)', as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been Froperly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: A 10-foot alley which lies approximately 124.42 feet south of the southwest corner of Franklin Road, S.W., and First Street, $.W., said western portion lying adjacent to, south of, and between the extended western property line of the lot bearing Official Tax No. 1013207 and Franklin Road, S.W., be, and hereby is, permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other 2 utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's submitting to the City, receiving approval of, and recording a subdivision plat, providing for the disposition of the land within the right-of-way, to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivision, of the City Code, and providing for the retention of appropriate easements, together with the right of public passage over the same, for the purpose of construction, repair and general maintenance of any and all utilities that may exist within said right-of-way; and in the event these conditions have not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within six (6) months from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FINALLY ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Appalachian Power Company and the names of interest who may so request, as Grantees. ATTEST: any other parties in City Clerk. 4 [:!7Y C" i'r- '93 0~1 18 Pig:31 Roanoke City Planning Commission November 8, 1993 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Appalachian Power Company and Young Women's Christian Association, represented by Daniel F. Layman, Jr., attorney, that a certain 10 foot wide alleyway, lying west of First Street, S.W., between Franklin Road and Day Avenue, S.W., be permanently vacated, discontinued and closed. I. Background: Ao Public alley, as requested for closure, extends in an easterly direction from First Street, S.W., along the southerly exterior wall of the Young Women's Christian Association building at 605 First Street, S.W. (see attached map "A"). Bo Portion of this alley (47') was closed and vacated by the City under Ord. No. 30776-111891 on November 18, 1991, in connection with the closure and vacation of two other adjacent alleys. Co Applicant's purpose for the closure of the alleys in 1991 was to allow and provide for the expansion of an adjacent parking lot. Current closure request is for the purpose of adding additional space and land area to the abutting properties. II. Current Situation: A. Application was received on September 15, 1993. Applicants (APCo and YWCA) are the only property owners affected by the closure. APCo owns all of the property abutting the southerly side of the subject alley (tax parcel 1013201) and the YWCA owns all of the property abutting the northerly side of the alley (tax parcel 1013207). See attached Map A. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 III. IV. 2 C. Planning Commission public hearine was held on October 6, 1993. Public opinion and comment was solicited by the Commission, however, no one from the public was present to comment. Issues: A. Community impact. B. Traffic impact. C. Utilities within the right-of-way. D. Creation of a dead-end alley. E. Land use. F. Relationship t0 the comprehensive plan. Alternatives: A. Approve the applicant's request to close the subject alley, subject to certain conditions as outlined in Section V. of this report. 1. Community impact. Closure will not affect any properties other than those owned by the applicants. 2. Traffic impact. Closure will have no affect on traffic or traffic needs in the area. 3. Utilities within the fight-of-way. City has a sanitary sewer line in this alley section. Public easement will be retained for this facility. 4. Creation of a dead-end alley. Closure will not create a dead-end alley. 5. Land use. Alley abuts the property of two landowners. Landowners have stated that the alley serves no useful purpose. Land within the alley fight- of-way could be used more efficiently by the abutting property owners. 6. Relationship to the comprehensive plan. Applicant's request is consistent with the intent of the comprehensive plan that available land be used in the most appropriate manner. 3 Deny the apolicant's reg_uest to close the subject alley. 1. Community_ impact will not be an issue. 2. Traffic imvact will not be an issue. 3. Utilities within the right-of-way will not be an issue. 4. Creation of a dead-end alley. Existing dead-end alley will remain. Relationship to the comprehensive ~)lan. Retaining land within unneeded and unnecessary public fights-of-way is inconsistent with the intent of the comprehensive plan. Recommendation: Planning Commission. by a vote of 5-0-1 (Mrs. Duerk abstainim, from the vote~. recommends that City Council approve Alternative A thereby approving the applicant's request to close the described alley subject to the following conditions: The applicant shall submit to the City for its review and approval, receive approval of, and record in the Office of the Circuit Court, a subdivision plat with said plat providing thereon for the following: The combination of all prperties which would otherwise be landlocked by the requested clsoure, or otherwise disposing of the land within the right- of-way to be vacated in a manner consistent with law. The retention of appropriate easements, together with the right of public passage over the same, for subsurface installation and maintenance of any and all existing utilities that may be located within the right-of-way. If the above-cited conditions have not been met within a period of 6 months from the date of the adoption of the ordinance providing for the closure of the fight-of- way, then such ordinance shall become null and void with no further action by City Council being necessary. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:mpf attachments CCi Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Building Commissioner Attorney for the petitioner 4 V I R G _I N I A:'93 ~EP 1~ .... 2 IN THE CITY COUNCIL OF THE CITY OF ROANOKE IN RE: VACATION OF AN ALLEY LYING WEST OF FIRST STREET, S.W. BETWEEN FRANKLIN ROAD, S.W. AND DAY AVENUE, S.W. APPLICATION OF APPALACHIAN POWER COMPANY AND YOUNG WOMEN'S CHRISTIAN ASSOCIATION TO: THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL: The applicants, Appalachian Power Company and Young Women's Christian Association, by counsel, apply to have a certain alley lying in the block bounded by First Street, .~.W., Day Avenue, S.W., Second Street, S.W., and Franklin Road, S.W., permanently vacated, discontinued and closed, pursuant to Section 15.1-364, Code of Virginia, and Section 30-14, Code of the City of Roanoke, both as amended to date. (2) The alley which is the subject of this request is shown marked in red on the portion of City of Roanoke Appraisal Map No. I01 attached hereto as Exhibit A, and is more particularly described as that certain 10-foot alley which lies approximately 124.42 feet south of the southwest corner of Franklin Road, S.W., and First Street, S.W., said western portion lying adjacent to, south of~ $~d between the extended western property line of the lot bearing O~£1cial Tax No. 1013207 and Franklin Road. (3) T~e ~rou~! for this application are as follows: In November 1991, City Council at Appalachian's request closed most of the alleys in this block, including the western 47 feet of the M$177428 alley which is the subject of this application. The eastern part of the alley, opening onto Franklin Road and running on the south side of the YWCA building, was left open for the benefit of the YWCA. Appalachian does not use this alley, and the YWCA now likewise wishes to discontinue its use. It is a dead-end alley, is of no practical value to the public, and can be better utilized by the adjoining property owners for their individual purposes. (4) The petitioners are the only landowners who will be affected by the proposed closure. WHEREFORE, Appalachian Power Company and Young Women's. Christian Association respectfully request that the above- described alley be permanently vacated, discontinued and closed by the Council of the City of Roanoke in accordance with Section 15.1-364, Code of Virginia, and Section 30.14, Code of the City of Roanoke. Date: September 14, 1993 Respectfully, Daniel F. Layman, Jr. Woods, Roglrl & Haslegrove P. O. BOH ~4125 Roanoke, VA 24038 703/983-?653 APPALACHIAN POWER COMPANY YOUNG WOMEN' S CHRISTIAN ASSOCIATION Of Counsel C./ M#17742S 2 ~XHIBIT A .... ~.,.-~ ..% ...... ~ .~,-. .... ~.--~ ....... I x:, : ~,,, o, ,..~. ~ KIRK ....... o, -~ ...... ,..., . .~ i~ :-- %.-,..., ...-~,~ _:'. c~ ~ ,. ',. . ,, ~$"" · AVENUE ~/ ~ ; · .1I,' I '''ii '....:I F - -~ ,-,, ~~'. 7!= I ='- 'Ii :: .'... J " :-~~~ , . ,.~.. ,... ~~.. ..' ~ ~ ZONING MAP -~. [ SHEET ~ I01 ., ,,.._,,..... . LOCATION J FRANKLtN Ro~D s.w. ' ~'E~U ESTED'~, BLDg. I~ ~zo 7 5'1'. AVENUE 5.w. Ill . dmll~l, MARY F. PARKER City Clerk, CMC/A~E CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 21, 1993 File #514 Daniel F. Layman, Jr., Attorney Woods, Rogers & Hazlegrove Dominion Tower, Suite 1400 10 S. Jefferson Street Roanoke, Virginia 24011 Dear Mr. Layman: Pursuant to Resolution No. 25523 adopted by the Council of the City of Roanoke at a regniar meeting held on Monday, April 6, 1981, a public hearing will be held on Monday, November 8, 1993, at 7:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor of the Municipai Building, 215 Church Avenue, S. W., on the request of Appalachian Power Company and the Young Men's Christian Association that a certain 10-foot alley lying approximately 124.42 feet south of the southwest corner of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Officiai Tax No. 1013207 and Franklin Road, be permanently vacated, discontinued and closed. For your information, I am enclosing copy of a notice of the public hearing and a report of the City Planning Commission with regard to the request for the alley closure. Please review the notice and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. Sincerely, Mary F. l~arker, CMC/AAE City Clerk MFP: sm Nov Eno. ROANOKE TINES & :~ORLO-NEWS A~ NUMBER - 102125335 PUBLISHER'S FEE - ~127.10 DANIEL F LAYMAN 10 S JEFFERSON ST SUITE 1600 PO BOX 16125 ROANOKE VA 26038 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS9 A DAILY NEWSPAPER PUBLISHED IN ROANOKE9 IN THE STATE OF VIRGINIA~ DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 10/23/93 SqTUROAY 10/29/93 MORNING WITNESS, THIS lET DAY OF NOVEMBER 1993 AD NUMBER - 102125335 P~BLISHER'S FEE - $127.10 DANIEL F LAYMAN 10 S JEFFERSON ST SUITE 1400 PO BOX 1~125 ~ ROANOKE VA 2~038 NOV -8 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A OAILY NEWSPAPER PUBLISHED IN ROANOKE~ IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 10/23/93 SATURDAY 10/29/93 MORNING WITNESS, .T~I~,IST pAY OF NOVE~J~ER 1993 AUTHORIZED SIGNATURE P1 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, November 8, 1993, at 7:30 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently abandon, vacate, discontinue and close the following public right- of-way: Vacation of a 10-foot alley which lies approximately 124.42 feet south of the southwest corner of Franklin Road, S.W., and First Street, S.W., said western portion lying adjacent to, south of, and between the extended western property line of the lot bearing Official Tax No. 1013207 and Franklin Road, S.W. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 21st day of October , 1993. Mary F. Parker, City Clerk. Please publish twice in the Roanoke Times and World-News, once on Saturday, October 23, 1993, and once on Friday, October 29, 1993. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Daniel F. Layman, Jr., Attorney Woods, Rogers & Hazlegrove Dominion Tower, Suite 1400 10 S. Jefferson Street Roanoke, Virginia 24011 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, October 6, 1993, at 1:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Appalachian Power Company and Young Women's Christian Association, represented by Daniel F. Layman, Jr., attorney, that a certain 10 foot wide alleyway, lying west of First Street, S.W., between Franklin Road, and Day Avenue, S.W., be permanently vacated, discontinued and dosed. A copy of said application is available for review in the Office of Community Planning, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please run in newspaper on Tuesday, September 21, 1993 and Tuesday, September 28, 1993. Please bill: Daniel F. Layman, Jr., Attorney Woods, Rogers & Hazlegrove Dominion Tower, Suite 1400 10 South Jefferson Street Roanoke, VA 24011 Please send affidavit of publication to: Office of Community Planning Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER City Clerk, CMC/AAI{ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk September 15, 1993 File #514 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an application from Daniel F. Layman, Jr., Attorney, representing Applachian Power Company and the Young Men's Christian Association, requesting that a certain 10-foot alley lying approximately 124.42 feet south of the southwest corner of Franklin Road and First Street, S. W., said western portion lying adjacent to, south of, and between the extended western property line of a lot bearing Official Tax No. 1013207 and Franklin Road, be permanently vacated, discontinued and closed. Sincerely, ~v~/~-- Mary F. Parker, CMC/AAE City Clerk MFP: sm a/ymoa Ene. pc: The Honorable Mayor and Members of the Roanoke City Council Daniel F. Layman, Jr., Attorney, Woods, Rogers & Hazlegrove, Dominion Tower, Suite 1400, 10 S. Jefferson Street, Roanoke, Virginia 24011 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronaid H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #2-67-68-166-178-468 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 31762-111593 authorizing execution of a deed conveying City-owned property, identified as Official Tax No. 1221009, to the heirs of Junius B. and Grace P. Fishburn, upon certain terms and conditions as set forth in a report of the Water Resources Committee under date of October 11, 1993. Ordinance No. 31762-111593 was adopted by the Council of the City of Roanoke on first reading on Monday, November 8, 1993, also adopted by the Council on second reading on Monday, November 15, 1993, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: William S. Hubard, President, Habitat for Humanity in the Roanoke Valley, P. O. Box 8806, Roanoke, Virginia 24014 Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Richard V. Hamilton, Real Estate Agent John W. Coates, Manager, Parks, Recreation and Grounds Maintenance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1993. No. 31762-111593. AN ORDINANCE authorizing execution of a deed conveying City- owned property identified by Official Tax No. 1221009 to the heirs of Junius B. and Grace P. Fishburn, upon certain terms and conditions. WHEREAS, Junius B. Fishburn and Grace P. Fishburn, husband and wife, conveyed certain property identified by Official Tax No. 1221009 (the "Property") to the City by deed dated November 1, 1949, of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia in Deed Book 811, page 399, with the condition that the same be used for public purpose as a public park known as "Spottswood Park" for the use and pleasure of the people of the City of Roanoke and vicinity; and WHEREAS, the City has maintained the Property for the past forty-four (44) years as open space, but has not converted it to a public park, and does not intend to put the Property to use as a public park, as it is neither large enough nor strategically located for such use, and the City has resolved that it would serve the public purpose best to return this Property to the heirs of Junius B. and Grace P. Fishburn, not out of a lack of gratitude but in full recognition of the extensive generosity of the Fishburn family in its donation over many years of extensive gifts to the City of much valuable real estate, including Mill Mountain, an outstanding landmark and recreation center for the residents of the Roanoke Valley and beyond. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Mayor and City Clerk are authorized to execute and attest, respectively, the deed conveying City-owned property identified by Official Tax No. 1221009 and being Block 7, Lots 16, 17, 18, 19 & 20, as shown on the Map of Mountain View Land Company, upon certain terms and conditions as set forth in the report of the Water Resources Committee dated October 11, 1993. 2. Said deed to be in a form approved by the City Attorney. ATTEST: City Clerk. HABITAT FOR HUMANITY iN THE ROANOKE VALLEY P. O. Box 8806, Roanoke, VA 24014 (703) 3¢4-0747 L[l~ Y ~, i i bu~k~ng houses in partnership with God's people in need '93 ~P,I 21 ~1~ :53 October 20, 1993 Ms. Mary F. Parker City Clerk City of Roanoke Municipal Building Roanoke, Virginia 24011 Dear Mary: I would like very much to be able to speak to Roanoke City Council at its November 8, 1993 Council meeting concerning the matter of the City of Roanoke deeding to the Fishburn heirs the residential lots on Spottswood Avenue, S. W., Roanoke, Virginia. Please place this matter on your Council agenda for the 7:30 p.m. meeting of November 8, 1993. I will be out of the City for the next two Mondays. The first meeting that I can attend is the November 8th one. Sincerely, William S. Hubard President HABITAT FOR HUMANITY ~N P. O. Box 8806, Roanoke, VA 24014 (703) 34~0747 b~ildir~j house~ in partne~htP with God's people in need October 13, 1993 Councilman James G. Harvey, Jr. Roanoke City Council Municipal Building Roanoke, Virginia 24011 Dear Jimmy: We feel,thatyour remarks made at last Monday's City Council meeting, concerning the City s efforts to promote having development in the City, were well taken... Surely the City of Roanoke has been in the lead in promoting having opportumUes for low income families. Our mission to provide affordable decent housing for working poor families is consistent with the long-range goals. We do not provide a 'hand-out' but rather a "hand-up". We build and sell homes to the 'working poor' at below market prices and finance these homes without interest. We have built 30 such homes in the City in the past eigh.t years. We estimate that there are at least 1,000 families in the City who could qualify to buy one of our homes. We are not aii~cting low income families to the City. Almost every one of our homeowners have been Roanoke City re3i...'den.ts. Many have lived here for years. All have steady jobs and acceptable credit ralmgs. We have been encourag.ed b.y. public officials to build our homes in Sale.m and Roanoke County. Despite diligent efforts, we have been unable to acqutre affordnhle home sites in either jurisdiction. We will continue our efforts to acquire building lots elsewhere in the Roanoke Valley. We estimate that our homeowners will pay about $15,000.00 in ~ e?,tate taxes to the City of Roanoke in the current fiscal year. Prior to our acqutrmg mese properties the vacant lots generated only about $1,000.00 in real estate taxes. Councilman James G. Harvey, Jr. Roanoke City Council Municipal Building Roanoke, Virginia 24011 We sincerely hope that you will support our continuing mission when this matter next comes before City Council. Sincerely, William S. Hubard President Mayor David Bowers Counselors: Elizabeth Bowles, Beverly Fitzapatrick, Mac McCadden, Howard Musser and William White MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2a,011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 15, 1993 File //2-67-68-178-468 W. Robert Herbert City Manager Roanoke, Virginia William S. Hubard, President Habitat for Humanity in the Roanoke Valley P. O. Box 8806 Roanoke, Virginia 24014 Gentlemen: I am attaching copy of a report of the Water Resources Committee recommending authorization to transfer title to the Spottswood Park Property back to J. B. Fishburn Heirs for donation to Habitat for Humanity in the Roanoke Valley to allow for construction of low-income homes, which report was before the Council of the City of Roanoke at a regular meeting held on Monday, October 11, 1993. On motion, duly seconded and adopted, action on the matter was tabled pending a report from the City Manager with regard to a comprehensive plan to address middle and upper level income housing in the City of Roanoke. Habitat for Humanity in the Roanoke Valley was requested to provide Council with information with regard to the number and location of houses constructed by said organization in the City of Roanoke, the County of Roanoke, the Town of Vinton and the City of Salem. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robert Herbert, City Manager William S. Hubard, President Habitat for Humanity in the Roanoke Valley October 15, 1993 Page 2 pc: Kit B. Kiser, Director, Utilities and Operations Roanoke, Virginia October 11, 1993 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Spottswood Park Official Tax No. 1221009 I. Background: The attached report was considered by the Water Resources Committee (WRC) at its regular meeting on April 26, 1993. II. Current Situation: Mr. William Hubard representing Habitat for Humanity in the Roanoke Valley (Habitat) proposed to the WRC that the property be deeded to Habitat for the proposed residential use. City staff, due to Habitat's religious affiliations and restrictions in the original deed transferring the tract from the Fishburn Family to the City that restrict it to recreational uses, recommended against a direct transfer of title from the City to Habitat. Mr. Hubard, at the suggestion of the WRC agreed to contact the Fishburn Heirs about ways to accomplish the title transfer. At its regular meeting on September 27~ 1993, the WRC received a report from Mr. Hubard regarding his contacts with the Fishburn Heirs. Page 2 III. Recommendation: The Water Resources Committee recommends to City Council that it authorize the transfer of title to the Spottswood Park Property, Official Tax No. 1221009, back to the J. B. Fishburn Heirs for their donation of the tract to Habitat for the construction of several low-income homes. Respectfully submitted, E~z~"~"h-C~T':~ Bo~w~ e~ ~son Water Resources Committee ETB:RVH:afm Attachments cc: City Manager City Attorney Acting Director of Finance Director of Utilities & Operations Manager, Parks, Recreation & Grounds Maintenance CITY OF ROANOKE Interdepartmental Communication DATE: TO: FROM: SUBJECT: April 26, 1993 Membgr~, Water Resources Committee ~F~. Klser thru Mr. Herbert Briefing Memo - Spottswood Park Background: Spottswood Park, which is located across Cleveland Avenue, S.W., south of Mountain View Recreation Center, was, as was "Mountain View", donated to the City by the Fishburn family many years ago. Similar deed restrictions apply to both donated properties, primarily that they be retained by the City for public use. Spottswood Park is currently just mowed and maintained as open space. Lots cannot be conveyed, should the Committee and Council be so inclined, without written agreement of all Fishburn heirs and a legal proceeding to clear title. Current policyI once City-owned land has been declared surplus, is to solicit bids and sell property to the bidder making the bid in the best interest of the City, having taken into considera- tion the proposed purchase price and the proposed use of the property. II. Current Situation: Habitat For Humanity in the Roanoke Valley, through Mr. William Hubard, has verbally expressed a desire to acquire Spottswood Park and develop it for residential use for low income persons. Mr. Hubard DroDosed that he would contact the Fishburn family to arrange to get any restrictions removed from the property. Parksl Recreat'ion and Grounds Department does not favor releasing the property for other than park use. Members, Water Resources Page 2 April 26, 1993 Committee Mr. Hubard intends to attend a Water Resources Committee meeting to present his case for acquisition of Spottswood Park. City staff cannot at this time, recommend that the park area be removed from the City park system. KBK/RVH/kp Attachment cc: City Attorney Director of Finance Director of Public Works Manager, Parks and Recreation William Hubard, Habitat For Humanity MARY F. PARKER City Clerk, CMC/AAE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 19, 1993 File #5-467 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, November 15, 1993, Council Member McCadden requested that you contact appropriate school officials to discuss the matter of offering the DARE Program at the senior high school level. Sincerely, ~O~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: The Honorable Delvis O. McCadden, Council Member Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson Avenue, N. W., Roanoke, Virginia 24016 E. Wayne Harris, Superintendent of Roanoke City Public Schools