HomeMy WebLinkAboutCouncil Actions 01-03-94EDWARDS
31816
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 3, 1994
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Bowles was
absent.
The Invocation was delivered by The Reverend Michael R. Nevling,
Pastor, Colonial Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
PUBLIC HEARINGS
Public hearing to determine whether the 1994 Session of the General
Assembly of Virginia shall be requested to enact certain amendments
to the Roanoke Charter of 1952, as amended. Wilbum C. Dibling, Jr.,
City Attorney.
Adopted Resolution No. 31816-010394. (6-0)
2. CONSENT AGENDA
(APPROVED 6-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
C-2
C-3
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
A communication from Mayor David A. Bowers with regard to the
City's relationship with the Explore Park.
RECOMMENDED ACTION: Refer to the City Manager and to 1994-95
Budget Study for consideration.
A communication from Mayor David A. Bowers with regard to the
Transcontinental 1-66 Corridor Project.
RECOMMENDED ACTION:
Refer to the City Manager for appropriate
contact with the 1-66 lobbying group, as
well as to the City Attorney for preparation
of necessary measures endorsing the project.
C-4 A report of the City Manager with regard to a comprehensive
diversified housing strategy for the City of Roanoke.
RECOMMENDED ACTION: Receive and file.
C-5 A report of the City Manager recommending approval of a proposed
schedule for the fiscal year 1994-95 budget study process.
RECOMMENDED ACTION: Concur in recommendation.
C-6 Qualification of Barbara N. Duerk as a member of the Roanoke
Neighborhood Partnership Steering Committee for a term of one year ending
November 9, 1994.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. I-IF~ARING OF CITIZI~.NS UPON PUBLIC MATTERS:
None.
PETITIONS AND COMMUNICATIONS: None.
®
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of an agreement with the
Roanoke Valley Society for the Prevention of Cruelty to
Animals, authorizing a change in the method of payment for
boarding and disposition of animals impounded by the City.
Adopted Budget Ordinance No. 31817-010394 and Resolution
No. 31818-010394. (6-0)
A report recommending appropriation of $6,900.00 to provide
funds for purchase of computer hardware and software for use
by the Department of Social Services, Food Stamp Employment
and Training Program.
Adopted Budget Ordinance No. 31819-010394. (6-0)
o
A report with regard to proposed Virginia Housing Development
Authority financing in connection with the sale and renovation
of Countryside Estates, Highland Road, N. W.
Adopted Resolution No. 31820-010394. (5-1,Council Member
McCadden voted no.)
6. REPORTS OF COMMITTEES:
A report of the committee appointed to tabulate bids received for
construction of Project PC-2, Peters Creek Sewershed,
Infiltration/Inflow Reduction Program, recommending award of a
contract to J. P. Turner and Brothers, Inc., in the amount of
$291,524.00; and appropriation of funds in connection therewith.
Council Member William White, Sr., Chairperson.
Adopted Budget Ordinance No. 31821-010394 and Ordinance No.
31822-010394. (6-0)
bo
A report of the Water Resources Committee recommending execution
of a lease with the Roanoke Valley Graduate Center for use of three
parking spaces in the Municipal Parking Garage for installation of a
satellite dish antenna. Council Member Elizabeth T. Bowles,
Chairperson.
Adopted Ordinance No. 31823 on first reading. (6-0)
Co
A report of the Water Resources Committee recommending the
donation of a certain street right-of-way and temporary construction
easement in Entranceway Park to the Virginia Department of
Transportation in connection with the Wells Avenue Street
Improvement Project. Council Member Elizabeth T. Bowles,
Chairperson.
Adopted Ordinance No. 31824 on first reading. (6-4))
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City
Council.
The City Attorney was requested to prepare the proper measure
congratulating Virginia Tech on its win over Indiana University in the
Independence Bowl on Friday, December 31, 1993.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
5
10. OTHER HEARINGS OF CITIZENS:
A communication from Rupert Cutler, Executive Director of Explore Park,
was received and fried and refc.~d to the City Manager for consideration.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Appointed Ann J. Francis as a member of the Blue Ridge Community
Services Board.
NOTICE OF INTENT TO COMPLY WITH
THE AMERICANS WITH DISABILITIES
ACT. Reasonable efforts will be made to
provide adaptations or accommodations,
based on individn:al needs, for q. alified
individuals with disabilities in any program
or service offered by the City Clerk's Office,
provided that reasonable advanced
notification has been received.
6
MARy F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2~s c?_9 *?~y.e, s.w., ~Zoom ~
T~k~.oi(e, virginia 24011
etep~one: (703) 981-2-$41
SANDRA H. EAKIN
D~puty City Clerk
January 5, 1994
File #1'34-50-51-79-137
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of Resolution No. 31816-010394 requesting the 1994 Session of
the General Assembly of Virginia to enact certain amendments to the Roanoke Charter
of 1952, as amended. Resolution No. 31816-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely, ~A.~
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
pc:
The Honorable Gordon E. Peters, City Treasurer
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John R. Marlles, Chief, Community Planning
Evelyn D. Dorsey, Acting Zoning Administrator
Ronald H. Miller, Building Commissioner
L. Elwood Norris, Chairperson, Board of Zoning Appeais
Martha p. Franklin, Secretary, Board of Zoning Appeals
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #1-34-50-51-79-137
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 1371
Roanoke, Virginia 24007
Dear Delegate Woodrum:
I am enclosing two certified copies of Resolution No. 31816-010394 requesting the
1994 Session of the General Assembly of Virginia to enact certain amendments to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendments be placed in the form of a bill to be introduced at the 1994 Session of the
General Assembly. Resolution No. 31816-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely, ~d_~
Mary F. Parker, CMC/AAE
City Clerk
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Eno.
MARY F, PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #1-34-50-51-79-137
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
Dear Delegate Thomas:
I am enclosing two certified copies of Resolution No. 31816-010394 requesting the
1994 Session of the General Assembly of Virginia to enact certain amendments to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendments be placed in the form of a bill to be introduced at the 1994 Session of the
General Assembly. Resolution No. 31816-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
MARY F. PARICER
City Clerk, CMC/AAE
CITY OF ROANOK
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #1-34-50-51-79-137
The Honorable J. Brandon Bell, Senator
Senate of Virginia
P. O. Box 11341
Roanoke, Virginia 24022-1341
Dear Senator Bell:
I am enclosing two certified copies of Resolution No. 31816-010394 requesting the
1994 Session of the General Assembly of Virginia to enact certain amendments to the
Roanoke Charter of 1952, as amended. It is respectfully requested that the
amendments be placed in the form of a bill to be introduced at the 1994 Session of the
Generai Assembly. Resolution No. 31816-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely, ~-4~_
Mary F. Parker, CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE,
lhe 3rd day of January, 1994.
No. 31816-010394.
VIRGINIA,
A RESOLUTION requesting the 1994 Session of the General
Assembly of Virginia to enact certain amendments to the Roanoke
Charter of 1952, as amended.
WHEREAS, at a regular meeting of the City Council held on
January 3, 1994, at 2:00 p.m., in the Council Chamber, 215 Church
Avenue, S. W., Roanoke, Virginia, after due and proper publication
of the notice of public hearing pursuant to ~15.1-835, Code of
Virginia (1950), as amended,
informative summary of the
Charter of 1952 hereinafter
which notice contained inter alia, an
proposed amendments to the Roanoke
referred to, a public hearing with
respect to such proposed amendments was held before the City
Council at which all citizens so desiring were afforded opportunity
to be heard to determine if the citizens of the City desire that
the City request the General Assembly to amend its existing Charter
in the form and manner hereinafter referred to and as provided in
the aforesaid notice; and
WHEREAS, upon conclusion
consideration of the proposed
of such public hearing and upon
amendments to such Charter, the
Council is of opinion that the 1994 Session of the General Assembly
should be requested to amend this City's Charter as hereinafter set
forth.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 4th day of January, 1993.
No. 31295-010493.
VIRGINIA,
AN ORDINANCE granting a
limit established by S2-281.1, Code of the City of Roanoke
as amended, for the incumbent members of the Board of
Appeals who would otherwise be subject to such term limit.
limited exception to the three term
(1979),
Zoning
WHEREAS, the Board of Zoning Appeals ("Board~) is a quasi-
Judicial body charged with the responsibility under ~2 of the City
Charter of hearing and deciding appeals from administrative orders
or decisions made by administrative officials in the enforcement of
the City's zoning regulations, hearing and deciding special
exceptions to the zoning regulations and authorizing variances from
the zoning regulations;
WHEREAS, the terms of each of the five members of the Board
expire on December 31, 1992, or as soon thereafter as a successor
is appointed and qualified;
WHEREAS, under S2-281.1, Code of the City of Roanoke (1979),
as amended, four of the five members of the Board of Zoning Appeals
will have completed three consecutive complete terms of office
after the date of adoption of ~2-281.1 and are, therefore,
ineligible for reappointment;
WHEREAS, by Chapter 466 of the 1991 Acts of Assembly, ~62(8)
of the City Charter was amended to provide for staggered terms for
members of the Board of Zoning Appeals appointed after the
expiration of the terms of the incumbent members;
WHEREAS, the intent of the General Assembly in amending S62(8)
to provide for staggered terms for members of the Board of Zoning
Appeals was to promote uniformity and consistency in interpretation
and enforcement of the City's zoning regulations;
WHEREAS, the Board of Zoning Appeals follows the principle of
stare decisis in rendering its quasi-Judicial decisions, and loss
of four of the five incumbent members of the Board at one time may
have a prejudicial effect on uniform and orderly enforcement and
interpretation of the City's zoning regulations; and
WHEREAS, City Council desires to grant a limited exception
from the terms of S2-281.1 of the City Code with respect to the
incumbent members of the Board who would otherwise be subject to
such term limits;
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke as follows:
1. The four incumbent members of the Board of Zoning Appeals
who are subject to the term limitation established by ~2-281.1,
Code of the City of Roanoke (1979), as amended, shall be eligible
for one additional term (which may be a full or partial term) after
December 31, 1992, and, upon the expiration of the additional term
permitted by this ordinance, each such member shall be subject to
the term limitation of ~2-281.1.
2. Upon the expiration of the terms of the incumbent members
of the Board of Zoning Appeals on December 31, 1992, two members
shall be appointed for terms of three years each, commencing
January 1, 1993, and expiring December 31, 1995; two members shall
be appointed for terms of two years each, commencing January 1,
1993, and exgiring December 31, 1994; and one member shall be
appointed for a term of one year, commencing January 1, 1993, and
exgiring December 31, 1993.
3. Section 2-281.1 is hereby amended to the
inconsistency with this ordinance.
4. In order to 9rovide for the usual daily ogeratlon of the
municipal government, an emergency is deemed to
ordinance shall be effective immediately upon its
ATTEST:
extent of any
exist, and this
adoption.
City Clerk.
1. The General Assembly of Virginia is hereby requested at
its 1994 Session to amend ~25.1, Director of Finance, and §62,
Zoning, of the Roanoke Charter of 1952, as presently amended, by
adding the words hereinafter shown as underscored and deleting the
words hereinafter shown as stricken:
~25.1. Director of Finance.
(k) The director of finance shall have the power
and the authority to use any and all collection
methods available to the treasurers of the counties
and cities under general law to collect delinquent
real estate taxes provided the responsibility for
such collection has been transferred to the
director of finance by ordinance adopted by city
council.
§62.
Zoning.
(8) The board of zoning appeals shall consist of
five members, each to be appointed for a term of
three years and removable for cause by the
appointing authority, upon written charges and
after public hearing. The preceding sentence
notwithstandinq~ at the expiration of the terms of
the members serving on the board of zoning appeals
as of January 1, 1991, two members shall be
appointed for terms of three years each, two
members shall be appointed for terms of two years
each, and one member shall be appointed for a term
of one year. Thereafter~ all members shall be
appointed for terms of three years each. Vacancies
shall be filled for the unexpired term of any
member whose term becomes vacant.
2. The City Clerk is directed to forthwith, as provided by
~15.1-834, Code of Virginia (1950), as amended, transmit to each of
the members of the General Assembly of Virginia representing the
City of Roanoke at the 1994 Session of the said General Assembly
two copies of this resolution setting forth the requested
amendments to the Roanoke Charter of 1952, as presently amended, to
be put into the form of a bill to be introduced at the 1994 Session
of the General Assembly.
ATTEST:
City Clerk.
'93 [{030 A!0:09
~FFIDaVIT 3F
PU~L lC ATION
l, (THE UNqYRSIGNED) ~N qUTHORIZED
:P~SS~NTATIv] 3F THE TIMES-WORLD COR-
)R~FION, mdiCH CORPORATION IS PUBLISHER
TH~ ROqNOKE TIMES 6 WORLD-NEWS, A
:ILY NUWSH~P6q PUSLISHEO IN ROANOKE, IN
STATE ~lF V!~'SINI~, DO C~RTIFY THAT
~NNEXGD NOTICE ~AS PUBLISHED IN SAID
-.SPAPERS J,~ THf FOLLOWING DATES
12123/93
AUTHORIZED SIGNATURE
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room '~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
December 23, 1993
File #1-137-51-50-467-79
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I am enclosing copy of Resolution No. 31815-122093 adopting and endorsing a
Legislative Program for the City to be presented to the City's delegation to the 1994
Session of the General Assembly. Resolution No. 31815-122093 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, December 20,
1993.
Pursuant to the abovereferenced resolution, Council authorized a public hearing to
be held on Monday, January 3, 1994, at 2:00 p.m., or as soon thereafter as the
matter may be heard, with regard to certain proposed City Charter amendments.
A special meeting of Council with the City's delegation to the 1994 Session of the
Virginia General Assembly and Members of the Roanoke City School Board will be
held on Monday, January 3, 1994, at 11:30 a.m. in the City Council's Conference
Room. '
Sincerely, /?~A~
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Wiilard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
NOTICE OF PUBLIC HEARING
'93
TO CITIZENS OF THE CITY OF ROANOKE:
? 717
NOTICE IS HEREBY GIVEN that the Council of the City of Roanoke
will, pursuant to S15.1-835, Code of Virginia (1950), as amended,
hold a public hearing on Monday, January 3, 1994, at 2:00 p.m., in
the Council Chamber, Municipal Building, 215 Church Avenue, in the
City of Roanoke, Virginia, at which time citizens of the City of
Roanoke shall have an opportunity to be heard to determine if such
citizens desire Council to request the General Assembly of Virginia
to make certain amendments to the Roanoke Charter of 1952, as
amended, which amendments are informatively summarized as follows:
Amend §25.1, Director of Finance, by adding a
new subsection (k) providing that the Director
of Finance, in collecting delinquent real
estate taxes, shall have the powers and
authorities of the treasurers of the counties
and cities under general law.
o
Amend subsection (8) of S62, Zoninq, to
provide for staggered three (3) year terms for
the members of the Board of Zoning AppealS.
The full text of the proposed amendments to S25.1, Director
of Finance, and ~62, Zoninq of the Charter is on file in the office
of the City Clerk of the City, Municipal Building, Room 456, 215
Church Avenue, S. W., Roanoke, Virginia.
GIVEN under my hand this 20th day of December, 1993.
Mary F. Parker, City Clerk
Note to Publisher:
Please publish in full once on Thursday, December 23, 1993, in the
Roanoke Times & World News.
Please send bill and Publisher's Certificate to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
Roanoke, Virginia 24011
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
January 3, 1994
The Honorable Members of the
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #60-20-67-87-137-175-200-336-365
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers with regard to
the City's relationship with Explore Park, which communication was before the
Council of the City of Roanoke at a regular meeting held on Monday, January 4,
1994.
On motion, duly seconded and adopted, the communication was referred to you and
to 1994-95 Budget Study for consideration.
I am also attaching copy of a communication from M. Rupert Cutler, Executive
Director, Explore Park, in connection with the above communication, which
communication was received and filed and referred to you for consideration.
f-'"a~-Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
pc:
M. Rupert Cutler, Executive Director, Explore Park, 101 S. Jefferson Street,
Roanoke, Virginia 24011
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
December 21, 1993
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Time and again throughout the last year, I have continued to witness, along with
each of you, the excitement of developments at the Explore Park off of the Blue
Ridge Parkway. The Park will open on May 3, 1994, just a few months away.
As you may also know, I was an early opponent of the Park. Back when it was first
proposed, I thought it was the wrong idea at the wrong place.
Explore, however, will be a reality. That seems certain now. In some form or
fashion, there will be an Explore Park at the site along the Blue Ridge Parkway and
Roanoke River east of our City. If that is the case, then I can only wonder what
relationship that entity should have with our City government. That is the reason
for my writing to you.
I think it is appropriate for the City of Roanoke to inquire, examine, and analyze
what relationship, if any, we should have to the Explore Park.
At the outset, I would want the City to have a connection with the state agency
which governs the Park, and not any foundation or private entity which might be
involved in the development of the Park.
I would respectfully request that the Council allow this inquiry to be placed on the
Consent Agenda for our next meeting of Council on January 3, 1994, and thereafter
be referred to the City Manager and to Budget Study for any further considerations.
I know that, in the past, there has been some discussion of the following:
Temporary loan of a member of the City staff to the
Explore organization for planning and interpretation, etc.
A donation to Explore, with the possibility of a match from
other jurisdictions for similar organizations which exist
within the City of Roanoke; i.e., "dollar for dollar
exchange."
The Honorable Members of
Roanoke City Council
Page 2
December 21, 1993
Improvements of Virginia Route 116 from downtown
Roanoke and Jefferson Street or Elm Avenue/Interstate 581
to the Park site and eastward to the Smith Mountain Lake
area.
4. Improved signage on the Blue Ridge Parkway.
5. An appointed City liaison to the state authority.
I am not speaking for any other member of this Council, or for the City Manager.
Furthermore, I have not yet, in my own mind, decided how it would be prudent for
the City of Roanoke to participate in Explore. I am merely stating the fact that the
Explore Park will be a reality, opening in May, 1994, and it is right for us to
inquire, examine, and analyze our relationship with the state authority which
governs that project.
Happy New Year to each of you!
Sincerely,
David A. Bowers
Mayor
DAB: jas
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #60
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending approval of a proposed schedule for the fiscal year
1994-9§ Budget Study process, was before the Council of the City of Roanoke at a
regular meeting held on Monday, January 3, 1994.
On motion, duly seconded and adopted, Council concurred in the proposed schedule.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson
Avenue, N. W., Roanoke, Virginia 24016
E. Wayne Harris, Superintendent of Roanoke City Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director of Real Estate Valuation
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
January 3, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Proposed Budget Study Schedule - Fiscal Year
1994-95
Dear Mayor and Members of Council:
On December 20, 1993 I forwarded to you a proposed
schedule for the Fiscal Year 1994-95 budget study process.
My letter requested that you review the proposed schedule and
advise my office if any of our suggested dates and times
conflicted with your schedules. In that we have received no
changes from any member of Council, this is to request that
you formally approve the attached schedule of activities,
dates and times in order that we might finalize all the
arrangements necessary to move forward with the budget study
process.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:DSA
Attachment
cc:
Chairman, Roanoke City School Board
Superintendent of Schools
Assistant city Manager
Budget Administrator
City Attorney
city Clerk
Deputy Director of Finance
Director of Finance
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
PROPOSED BUDGET STUDY SCHEDULE
FOR CITY COUNCIL
FISCAL YEAR 1994-95
Date
April 18,
1994
April 18, 1994
April 25, 1994
May 4 - 6, 1994
May 9, 1994
Budqet Preparation Activities
Public presentation of Fiscal Year 1994-
95 recommended budget to City Council by
city Manager.
Advertisements of public hearings on
recommended budget and tax rates appear
in newspapers.
Public hearings on recommended budget and
tax rates.
city Council budget study work sessions.
City Council adopts General Fund, Special
Revenue Fund - Schools and Proprietary
Fund budgets and approves an annual
appropriation ordinance.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #77-137-207-336
W. Robert Herbert
City Manager
Roanoke, Virginia
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Gentlemen:
I am attaching copy of a communication from Mayor David A. Bowers with regard to
the Transcontinental 1-66 Corridor Project, which communication was before the
Council of the City of Roanoke at a regular meeting held on Monday, January 3,
1994.
On motion, duly seconded and adopted, the communication was referred to the City
Manager for contact with the 1-66 lobbying group and to the City Attorney for
preparation of the proper measure endorsing the project.
Sincerely, ~x.~.___
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Walter B. Wildman, President, 1-66 Project, Inc., 1021 Kingsway, Suite No. 6,
Cape Girardeau, Missouri 63701
James D. Grisso, Director of Finance
Phillip F. Sparks, Acting Chief, Economic Development
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
January 3, 1994
~5'P, 30 P~:23
The Honorable Members of
the Roanoke City Council
Roanoke, Virginia
Re: 1-66/Transcontinental Highway
Dear Mrs. Bowles and Gentlemen:
There has been a lot of discussion lately about the proposed 1-73 highway project
running from Detroit, Michigan, through Ohio, West Virginia, the Roanoke area of
Virginia, and North Carolina on down to the Myrtle Beach, South Carolina area.
This is, obviously, a very exciting economic development project for our region. It
is my understanding that Senator Charles Robb, on his recent visit to Roanoke, and
Governor-Elect George Allen both recently expressed interest in bringing that
highway through the Roanoke area, since we are the largest metropolitan area in
western Virginia. Those sentiments bode well for providing 1-73 access for our
citizens to the Carolina metropolitan areas.
I wanted to take this opportunity to also inform you of the Interstate 66 project
which is also known as the Transcontinental Highway. You will find enclosed
correspondence from Mr. Walter B. Wfldman of the 1-66 Project, which is
headquartered in Wichita, Kansas. This proposed interstate would link California,
via mid-America, to the Tidewater region of Virginia.
Presumably that route, a map of which is enclosed in your packet, would run right
through the Roanoke area on the way to Lynchburg, Richmond and on down to
Norfolk. However, I have learned that we cannot assume anything, but that we must
work hard to obtain positive results which benefit the citizens of our City and this
region. ! am a firm believer that "things just don't happen, people make them
happen".
As you know, Roanoke lost the battle several decades ago when 1-64 skipped
northward through Charlottesville. Time and again, as I more often travel 1-64 to
Richmond, I am chagrined that Roanoke and Lynchburg did not obtain a direct
interstate link to the Richmond metropolitan area and on down to the Virginia Beach
area. This 1-66 proposal can and should provide that interstate access.
The Honorable Members of
the Roanoke City Council
January 3, 1994
Page 2
Needless to say, interstate highway development is expensive, controversial and
long term. However, I believe it behooves our City to be fully informed as to this
Transcontinental 1-66 Corridor Project so that we might position ourself effectively
to benefit by having the 1-66 route come through the Roanoke area.
Accordingly, I respectfully request that this matter be placed on the consent agenda
for our next regular meeting of Council on January 3, 1994, and thereafter be
referred to the City Manager for any appropriate response or contact to the 1-66
lobbying group, and to the City Attorney for the preparation of any necessary
resolutions endorsing the project.
Thank you and Happy New Year.
Sincerely,
David A. Bowers
Mayor
DAB: gd
Enclosure
INTERSTATE 66 PROJECT, INC.
NATIONA. L HEADQUARTERS
City Hall 455 N. Main St.
Wichita, KS 67202
Glen Dockery, Executive Director
(316) 268-4632
BRANCH OFFICE J~v/J'~¥-: - : ~'', , :
1021 Kingsway · Suite #6
Cape Girardeau, MO 63701
Walter Wildman, Associate Director
(314) 334-4142
December 13, 1993
Mayor David A. Bowers
City of Roanoke
215 Church Ave. SW, Room #452
Roanoke, VA 24011-1594
Dear Mayor Bowers:
It was unfortunate that you were unable to attend the 1-66
Project, Inc. meeting in St. Louis, Missouri on November 17, 1993.
I have enclosed information about that meeting. We feel this
coming year will be an important one for this project and many
things need to be done in a very short period of time.
Please look over the enclosed material and let me know if you
can help. You can call us at 1-800-I66-7715. We need to raise
funds for our budget in order to fulfill our goals.
We look forward to hearing from you.
Sincerely,
Mr. Walter B. Wildman
President
1-66 Project, Inc.
WBW:dh
Enclosures
W~AT THIS PACKET CONTAINS
A)
C)
D)
~.)
F)
Minutes (11-17-93 1-66 Project Meeting)
Organizational Structure
Proposed Route Specific Statement
Budget
Plan of Action
List of Attendees (11/17/93 1-66 Project Meeting)
Handouts
MINUTES OF 1-66 MEETING
November 17, 1993
St. Louis, Missouri
The meeting was called to order by Walter Wildman at 10:10
a.m. Introductions of each person present was conducted. Mr.
Wildman explained that the Mayor of Wichita, Kansas and party had
experienced mechanical problems with their charted flight and would
not be attending. Mayor Broadfoot sent her regrets and stated her
and the cities full support of the project. A complete list of
those attending is attached.
The morning portion of the meeting was started by Mr. Earl
Norman. Mr. Norman gave a presentation of the history and
importance of the 1-66 Project. Mr. Norman spoke of the potential
of the project to all cities and counties along the proposed
corridor, copies of Mr. Norman's handouts are attached and
considered part of these minutes.
Following Mr. Norman's presentation, brief comments were given
by the following:
Ae
Mr. Frank Hawkins of Colorado discussed the importance of
North-South corridors to the 1-66 Project.
Mr. Bill Sheppard of Sverdrup Corp. told of his
company's interest in the 1-66 Project and interest in
working with us in the future.
Ce
Dr. Lonnie Haefner told of the importance of the project
and some of the impact of the ISTEA bill on this project.
Dr. Haefner was the one who developed the working paper
used in the start up of this project.
The speaker for lunch was Mr. Joe Guyton of Howard Needles.
Mr. Guyton went through the results of the Feasibility Study to
date. Most of what Mr. Guyton presented was available in the three
newsletters published by the group doing the study. It was
indicated by Mr. Guyton that the 1-66 group would be invited to
attend the last of the meetings held by the Steering Committee
administering the study.
One factor that was reacted to by the people attending was a map
that showed an alternative route through Arkansas and Oklahoma.
This map can be seen in the third newsletter that was published by
the study group.
Page 2 - 1-66 Project meeting (11-17-93)
After a break, the business meeting started and was conducted
by Mr. Walter Wildman. There was lengthy discussion about the
future of the project. The following motions were made by the
group present:
1)
To accept the present Board of Directors as listed on the
corporate papers and to add additional members to what will be
known as a Task Force, not to exceed 25 members. This motion
was made by Mr. John Mahre and seconded by Mr. Jim Holton. It
received unanimous approval by voice vote.
2)
The 1-66 Project will lobby the 1994 Congressional session to
secure funding for the design/build portion of the 1-66 with
route specific language. This motion was made by Mr. Jim
Polley and seconded by Ms. Delphine Operle. It received
unanimous approval on voice vote.
It was announced that the 1-66 Project now has a new telephone
number that will connect you with the Cape Girardeau office. It is
1-800-I66-7715.
The following are areas of discussion that led up to the above
motions but did not result in actual motions:
l)
The task force should a have conference call once all members
have been added and they should plan on attending a meeting in
Washington when the Task Force makes its presentation to
Congress.
2)
Once the Task Force is set up, the Chairman should send a
letter to the Steering Committee conducting the study asking
or demanding a meeting to discuss the status and conclusions
of the Study.
3)
The Task Force members will need to assist in selling this
project to their respective communities. The 1-66 Project
will need to provide demographics, cost estimates, standard of
living increaseS, economic impact numbers, construction
payrolls, etc. Dr. Haefner indicated that he had such
information from his last work with this project and would be
willing to work with us on this effort.
4)
It was commented that Universities and Colleges along the
corridor should be able to assist in the promotion of this
project.
5)
The Task Force needs to develop a route specific endorsement
for the communities and also for the Congressional Delegations
along the route. The Task Force needs to act in unity and
fight for each others areas to prevent the group from becoming
splintered.
PAGE 3 1-66 Project meeting (11-17-93)
6)
It was generally agreed that funds needed to be raised
immediately in order to start this process. Information that
will assist in this process will be sent out from the Cape
Girardeau office and request for such material should be made
to that office.
Respectfully submitted,
Secretary/Treasurer
1-66 Project, Inc.
JUDITIt K. MORIARTY, Secret;Iry Of State
1993 ANNUAL REGISTRATION REPORT
(Not-For-Profit Corporations)
CI I I.X'k #:
A IOUN I:
CorporationParposc
· o ~romo~e ~he
fundin~ & ¢on~r
1 of highway 9ro~e
~nown as 1-66
:t
NOTE: TO CIIANGEREGISTFREDAGENTOR OFFICE
SItOWN DII~F.C'I'I,Y BELOW, REQUEST FORM #59
FROM TDE SECRETARY OF STATE.
N00039996
1-66 PRO,TECT, INC.
WAL~1~R WILDMAN
1021KINGSWAY, SU. 6
CAPE OlRARDEAU
MO 63701
IIPRINCII'AL PLACE OF
2lst, s,,~r-ss ou CORPORATE
-- I It EADQUARTERS:
1021 Kin~swa~, Suite #6
~l~r Otrardeau, MO 63701
el'fY/grATE ZiP
NAMES AND RESIDENCE ADDRESSES OF OlqqCERB: NAMES AND RESIDENCE ADDRESS'ES OF BOARD OF
(MUST LIST FOUR OFFICERS) I DIRECTORS: (MUST HAVE AT LEAST 3 DIRECTORS)
an YiLqil ~1It;. tJt}~ --
I.R~s Walter Wi.~_.~...m. .............................. NAM~ .................................
' eu s ~ar~morman
[s~ ........... ~!.~tt ~.....l._iO~. ................................... ~i~[ ............................. : .......................................................
ISTRt~eT RI ~2 ............................................................ I nRta/RT-7'-"-[~lll'"'l' ..............................................................
I~,**,'~;*Ti};i;' a';¢';girardea~t ~0 63701I CI~ATE, Im :aoa ~irardeau, ~0 637011
~T,,~7~Ci~i.~.~.~. ............................................................. I ~,~/,*.....~.0~e~ ................................................
ATTACH NAMES AND ADDRESSES OF ALL OTHER OFHCERS AND D1RE~ORS
141
The undersigned understands that false statements made in this report are punishMde for the crime of making
· f~. d~,-,.t'.T' .*~r~.~. s~s.o~,s~
IOF, CERS,O,,..,,,.,
I
ATFACIIED IS TIlE REGISTRATION FEE OF: I N00039996
I ~'[ ~ S1.00 On or before July 31st. I
IOl $11.00 Filing fee Augu~ Ist thru December 31st AR 1112991
I C°rlm~aticm will be Ibrfcited if not filed by December ajar. AG 0713992
COMPLETE ALL BOXES OR FORM WILL BE RETURNED
RETURN THIS COPY TO SECRETARY OF STATE
P.O. [lOX 1366, JEFFFI~,SO\ CITY, MO 65102
ORGANIZATIONAL STRUCTURE
1-66 PROJECT, INC.
The present Board of Directors of this organization is the one
that is listed on our Incorporation documents with the State of
Missouri (see attached). It is the intent to fill these seats with
members of the Task Force as the group is completed. Thus, we will
eventually have an Executive Board made up of members of the Task
Force. The Task Force will be compiled of representatives of the
various regions along the corridor.
At present, the Task Force is made up of the following:
1. Eastern Virginia
2. Western Virginia
3. West Virginia
4. Eastern Kentucky
5. Western Kentucky
6. Paducah Kentucky
7. Eastern Missouri
8. Western Missouri
9. Eastern Kansas
10. Wichita area
Western Kansas
12. Southern Colorado
13. Northern New Mexico
14. Northern Arizona
15. Las Vegas area
16. Mid California
OPEN
Ron Brunetti, Covington
OPEN
Jim Holton, Summerset
John Mahre, Hopkinsville
Mayor Montgomery, Paducah
OPEN
Mel Walbridge, Joplin
OPEN (Posebily Parson, KS)
Mayor Broadfoot
Ken Stobel
OPEN
OPEN
OPEN
Diane Dickereon-Merica,
OPEN
Las Vegas
Additional seats to this Task Force will be at the pleasure of
the group. Work is under way to fill the open spots.
PROPOSED ROUTE SPECIFIC STATEMENT
FOR THE 1-66 PROJECT
Commencing in the area of Norfolk, Virginia running wes{ to the
area of 1-64 & 1-81 in western Virginia. Then following generally
1-64 westernly to Beckley and then on southwest to the area of
Welch and Williamson. Entering the State of Kentucky in the area
of Pikeville and then continuing on west near the cities of
Jenkins, Hazard, London, Somerset, Columbia, Bowling Green, and
Hopkinsville. Then leaving the State of Kentucky at Paducah to
enter the State of Illinois around Metropolis and continuing on
west near Ulin and East Cape Girardeau. Entering the State of
Missouri around Cape Girardeau and on west near Jackson, Marble
Hill, Greenville, Piedmont to join route 60 near Van Buren and then
then to follow US 60 on west to Springfield, Carthage and Joplin.
Then entering the State of Kansas in the Southeast corner going
west near Parsons and on west to Wichita and on west to the area of
Dodge City. Entering the State of Colorado in the Southern portion
of the state and following generally the route of US 160. Leaving
the State of Colorado to intesect with the City of Farmington, New
Mexico. On west to the City of Shiprock. Then on west generally
along the Northern boarder of Arizona to intersect with the City o~
Page. On west in Arizona until it joins with 1-15 and following 1-
15 into the Les Vegas, Nevada area. West of Les Vegas it would
leave 1-15 to go west into the State of California. West in
California through the dessert area and into the mountains along
the gerneral route of US 190 into the San Joaquin Valley and on
west to the coast to connect with a deep water port.
PROPOSED BUDGET FOR 1-66
BEGINNING JANUARY 1994
INCOME:
Funds from regional groups
EXPENDITURES:
Salary & Fringe:
Lobbyist/President
Administrative Assitant
Fringe @ 13%
TOTAL SALARY/FRINGE
Office rental
office supplies
Printing & promotional materials
Travel expense:
Lobbyist/President
Task Force members
TOTAL TRAVEL EXPENSE
Telephone
Consultant
Insurance: Car & general
Postage
Car lease (one year)
Office equipment
Debt reduction to R.C.G.A.
TOTAL EXPENDITURES
$35,000
18.000
$53,000
6.890
$20,000
%5,000
Liability
$395,000
$ 59,890
$ 12,000
$ 4,000
$ 15,000
$ 35,000
$ 5,500
$120,000
$ 4,000
$ 4,000
$ 4,200
$ 6,000
$ 30.000
$299,590
TOTAL RESERVE $ 95,410
The following is a breakdown of the regions along the proposed
1-66 corridor. The amounts are to be considered minimums and are
needed now in order to continue work towards the goal of obtaining
funds from Congress in 1994.
1. VIRGINIA
A. Eastern $ 50,000
B. Middle 15,000
C. Western 15.000
STATE TOTAL $ 80,000
WEST VIRGINIA
STATE TOTAL $ 10,000
KENTUCKY
A. Eastern $ 15,000
B. Middle 15,000
C. Paducah 25.000
STATE TOTAL $ 55,000
MISSOURI A. Eastern
B. Western
STATE TOTAL
$ 25,000
30.000
$ 55,000
KANSAS
A. Eastern $ 15,000
B. Wichita 25,000
C. Western 15.000
STATE TOTAL $ 55,000
FOUR CORNER STATES
STATES TOTAL
$ 40,000
7. NEVADA
STATE TOTAL $ 50,000
8. CALIFORNIA
STATE TOTAL $ 50.000
GRAND TOTALS $395,000
This regional breakdown includes the California income, which does
not seem to be possible within the time limits we have. Thus, the
other amounts that would exclude the $50,000 from California would
total $345,000 which would be a reasonable and obtainable amount.
I feel the money from the Califonia area will be possible later and
could allow us to continue to operate into the summer of 1994.
This effort will require work well into next fall in order to reach
our goals.
PLAN OF ACTION
At the November meeting, we established goals for the coming
year. The goals that were set were simple to state, but will
require a great deal of work to accomplish.
GOAL # 1. To establish a Task Force and Executive Board to serve
as a governing body for the 1-66 Project, Inc.
GOAL # 2.
To lobby Congress in 1994 to secure funding for the
design/build phase of the Project. This legislation
would contain route specific language from Virginia to
California.
The following are steps that will be needed to accomplish
these goals. The steps are not listed in any order of sequence due
to the need to do most of them concurrently:
Step # 1. The budget needs to be raised from regions along the
corridor. The only change that needs to be made to the budget as
it was presented at the 1-66 meeting is that the line item of the
funds owed to the R.C.G.A. should be added. The updated budget is
included in this mailing. The figure of $30,000 was accepted by
the R.C.G.A. Board of Directors as a reasonable amount. It should
be noted that this figure allows a donation of approximately
$ 15,000 by the R.C.G.A. for expenses incurred over the last year
for travel and office expense.
Simply stated, this budget is our operating budget and without it,
we will not operate. The manner in which the funds are spent will
be under the control and monitoring of the Task Force. A CPA firm
has been contracted to supply timely financial reports to all who
assist in raising funds.
Step # 2. In the past year, I have discussed the need for an
endorsement letter to be signed by up to 22 Senators and 26
Congressman that would have a route specific statement in the
letter. These discussions have taken place with key Congressional
staff that would be willing to assist in getting this letter around
the appropriate offices for signatures. This kind of letter would
require input and support from regional groups. They would need to
assist in the making of the statement and then let their
Congressional Delegation know of their support for the letter.
Working from the regional level and the Washington level at the
same time is a very effective way of getting such a letter signed
very quickly.
This letter would then become part of our presentation to Congress
in the Spring. The people who represent this corridor in Congress
are very important figures in the arena in Washington.
Page 2 Plan of Action
Step # 3. We would need to schedule our group before the
appropriate committee or sub-committee. The reason I break this
out from other activity is that it is important that we do this
early, even though the study may not be back to Congress at the
time we schedule our presentation.
As part of this step, I would include the acceleration of the study
as much as we can. This would require work with the Steering
Committee, as well as the Federal Highway Administration (FHWA).
Step # 4. To provide regional groups with economic impact
information by county. This will need to be purchased and then
distributed to each group. The firm represented by Dr. Lonnie
Haefner has offered to supply such information. I have ask Dr.
Haefner to supply us with a statement of cost for such information.
This information should go out as soon as possible in order to help
in the fund raising effort.
In addition to the above mentioned information, the Cape Girardeau
office will supply all needed material for use by regional groups.
We have a large supply of the brochure that was printed by Ashland
Oil Company last year. We also have information folders with basic
information about the project.
We will start publishing the newsletter known as the "Mile Marker"
after the first of the year. This i as good method of
communication and promotion. It would then be our plan to have a
quarterly newsletter.
Step # 5. We would need to hire a Consultant that would assist in
the preparation and delivery of our request to Congress. The task
we want completed by the Consultant should be clearly spelled out
in a request for proposal (RFP). The Task Force would then be able
to choose a Consultant before we had the funds needed to enter into
a contract. The more we have completed the better, when we have
such little time to do what needs to be done.
Step # 6. In an effort to facilitate the route specific statement
development, I have enclosed a version that should be considered a
starting point. Each region of the corridor will need to accept or
modify the statement as soon as possible. This statement will then
be used in our work with Congress and the letter of support
mentioned earlier.
NAME AND ADDRESSES OF INDIVIDUALS PRESENT
NATIONAL 1-66 PROJECT MEETING (11-17-93)
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
Mr. Ron Brunetti
1404 S. Midland Heights
Covington, VA 24426
Dr. L.E. Haefner
L.E. Haefner Enterprises,
10 Finlay Rd.
Kirkwood, MO 63122
Inc.
Mayor Gene Rhodes
City of Cape Girardeau
P.O. Box 557
Cape
Mr. Don Mayhew
MHTD
P.O. Box 270
Jefferson City, MO
65102
Mr. Jim Grebing
Southeast Missourian
P.O. Box 699
Cape
Mr. Gary Rust
Southeast Missourian
P.O. Box 699
Cape
Mr. Earl Norman
Health Services Corporation of America
P.O. Box 1689
Cape
Mr. Don Weiland
Weiland & Associates
P.O. Box 270
Fredericktown, MO 63645
Mr. John Mehner
Cape Girardeau Chamber of Commerce
601 N. Kingshighway
Cape
Mr. Ron McCulley
President, RCGA Board of Directors
c/o Sunshine Villa
2520 James St.
Scott City, MO 63780
Page 2
Ms. Delphine Operle
City of Paducah
P.O. Box 2267
Paducah, KY 42002-2267
12)
Mr. Ken Strobel
City of Dodge City
P.O. Box 39
Dodge City, KS 67801
13)
Mr. Bernie Koch
Wichita Chamber of Commerce
350 W. Douglas
Wichita, KS 67203
Mr. Tom Martin
City of Dodge City
P.O. Box BB0
Dodge city, KS 67801-0880
15)
Mr. Frank Hawkins
2343 S. Vaughn Way,
Aurora, CO 80014'
#104
16)
Mr. Bill Sheppard
Sverdrup Corp.
13723 Riverport Dr.
Maryland Heights,~ MO
63043
17)
Mr. Ernie Beussink
Mid-America Distributing
P.O. Box 2105
Cape
18)
Mr. Duane Beussink
Mid-America Distributing
P.O. Box 2105
Cape
19)
Mr. Martin Jansen
Columbia Construction
P.O. Box 1332
Cape
20)
Mr. Virgil Elfrink
209 Camellia
Cape
21)
Mr. Greg Williams
1807 Stoddard St.
Cape
Page
22)
23)
24)
25)
26)
27)
28)
Mr. Jim Maevers
Maevers Management
410 D. West Main
Jackson, MO 63755
Mr. Joe Guyton
Howard Needles Tammen & Bergendoff
P.O. Box 419299
Kansas City, MO 64141
Mr. James Polley
Pike Co. Chamber of Commerce
P.O. Box 1400
Elk_horn City, KY 41522
Mr. Jim Holton
Somerset/Pulaski Co.
P.O. Box 450
Somerset, KY 42501
Industrial Foundation
Mr. John C. Mahre
P.O. Box 31
Hopkinsville, KY 42241
Mr. Dan Houser
Booker Associates
St. Louis, MO
Mr. Bob Turner
Dept. of Public Works
City of Springfield
840 Boonville, P.O. Box 8368
Springfield, MO 65801-8368
The following information was presented by the Sverdrup
Corporation during a presentation to the Feasibility Study Steering
Committee. The information is very interesting when the possible
impact of this project is put in the form they have. The following
is reprinted with permission of the Sverdrup Corporation.
STANDARD OF LIVING
The following diagram shows the likely socio-economic growth
of the states and counties along the proposed 1-66 Corridor (see
attached graph). It can be seen that, in the 1950's the standard
of living in the corridor fell dramatically in relation to the
national average. Furthermore, it is likely that, if current
developmental and transportation/land-use policies continue, the
standard of living in the corridor will continue to fall so that,
by the year 2010, the level of economic well-being will be at least
20 percent below the national average and even further behind the
richer areas of the country.
The development of the 1-66 Corridor could do much to change
that picture, providing increases in growth that, conservatively,
by the year 2030, would give a standard of living between 90 and
100 percent of the national average, and possibly even equal to the
national average. The level of growth will be determined in the
study by measuring the economic growth effects of the "do nothing"
option and of the "do something" corridor investment options.
Using the Aschauer and Rents economic models, the impact on
standard of living will be quantified and the effects of different
transportation strategies will be compared to show which will
create the greatest improvement in standards of living in the
corridor.
$20,000
i
15,000
10,000
STANDARD OF LIVING FOR
THE 1-66 CORRIDOR RELATIVE
TO U.S. AVERAGE
NATIONAL AVERAGE · ·
STATE
CORRIDOR
TRANSPORTATION ~tRATEGY ~2
NO ACTION
1980 1990 2000 2010
,~TANDARD OF UVING
the EoUoW'U'~ diagram shows the likely socio-
_-conomic growth of the states and counties along
~e propo~°d 1-66 Corridor. It can be seen that, in
:he 1980's the standard of living in the corridor fell
~ramatically in relaQon to the naQor~l average.
7urthermore, it is likely that, i/c'url~nt develop-
,-nental and transportation/land-use policies
:ontinue, the standard of living in the corridor
.,All contS, nue to fall so that, by the year 2010, the
._~vel of economic weLl-being will be at least 20
vercent below the national average and even
urther behind the richer areas of the counlzy.
T~e development of the 1-66 Comdor could do mud
to change that pi~ providing increases in growth
that, conservaUvely, by the yea,- 2030, would give a
standard of living between 90 and 100 p~,~.=~,t of the
national average, and possibly even equal to the
naQonal average. The level of growth will be deter-
mined in the study by measuring the economic
growth effects of the "c~o nothing" option and of the
"do something" corridor investment options. Using
the A.sc. hauer and RE.N~fS econorruc models, the
/.mpact on standard of living w~ll be quantified and
the effects of dfffenmt transportanon strategies w~II
be compared to show which w~!l create the greatest
improvement in s~andards of living in the corridor.
FAR EAST TO U.S. CONTAINERS
18.1 Million Metric Tons Annually
(3 Million TEU's)
TO 'WEST COAST
TO EAST COAST:
Land Bridge
Panama Canal
7.9
6.3
3.9
18.1
January 3, 1994
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Diversified Housing Strategy
At your regular meeting on Monday, November 8, 1993, Council
adopted a motion requesting a preliminary report within 30 days
and a final report by June 30, 1994, on a comprehensive
diversified housing strategy for the City of Roanoke. This
letter is intended as that preliminary report.
This subject has been under consideration for an extensive
period of time. It is an outgrowth of a concern expressed by
Council members that Roanoke's housing efforts have not been
balanced, focusing primarily on programs to assist low-moderate
income residents through the use of federal community development
block grants.
Although other efforts have consumed the attention of City
staff, notably the Hotel Roanoke/Conference Center project, there
has been considerable progress on developing a diversified
housing strategy for consideration by Council. At this time we
do not see the need to engage consultant assistance to complete a
report well within Council's expressed target date of
June 30, 1994. If that opinion changes we will advise Council
promptly.
Respectfully,
W. Robert Herbert
City Manager
WRH:WFC:pr
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. John R. Marlles, Chief, Community Planning
Mr. E. Douglas Chittum, Economic Development Specialist
Mr. H. Daniel Pollock, Housing Development Coordinator
MARY F. PARLOR
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #15-110-488
Charles W. Hancock, Chairperson
Roanoke Neighborhood Partnership
Steeling Committee
1016 Estates Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Hancock:
This is to advise you that Barbara N. Duerk has qualified as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term of one year ending
November 9, 1994.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator
Sandra H. Eakin, Deputy City Clerk
Oafh or Aff;~rna:fiO~~ of Office
Sta~ °l Virginia, Oit~/ o] Roanoke, to.~it: '93 [~P~16 P3:17
I,_ Barbara N. Duerk
-- , do solemnly Swear (or affirm) that
I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as_.~
a member of the Roanoke Neighborhood Partnership Steering Committee for
a one year term ending November 9, 1994.
according to the best of my ability. So help me God.
th' /~- '~ ~ ~
-- ~eputy Clerk
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #5-54
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31818-010394 authorizing and providing for an
agreement between the City of Roanoke and the Roanoke Valley Society for the
Prevention of Cruelty to Animals, in order to increase the consideration paid by the
City to $6.00 per day for each animal impounded at the request of the City for the
minimum number of days the animal is required to be impounded. Resolution No.
31818-010394 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 3, 1994.
Sincerely, ~5-,~-*~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
po:
Steve Davidson, President, Roanoke Valley Society for the Prevention of
Cruelty to Animals, 1313 Eastern Avenue, N. E., Roanoke, Virginia 24012
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Deborah J. Moses, Chief of Billings and Collections
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Police Chief
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of 3anuary, 1994.
No. 31818-010394.
A RESOLUTION authorizing and providing for an agreement
between the City of Roanoke and the Roanoke Valley Society for the
Prevention of Cruelty to Animals, in order to increase the
consideration paid by the City to the Society.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is
authorized and empowered to issue, for and on behalf of the City,
upon form approved by the City Attorney, a written agreement
between the City and the Roanoke Valley Society for the Prevention
of Cruelty to Animals, relating to the operation of an animal
shelter by the Society, said agreement to be in substantially the
form attached to the City Manager's report dated January 3, 1994.
2. Such agreement shall provide that the City shall pay
$6.00 per day for each animal impounded at the request of the City
for the minimum
impounded.
number of days the animal is required to be
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #60-5-54
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31817-010394 amending and reordaining certain
sections of the 1993-94 General Fund Appropriations, providing for the transfer of
$19,§00.00 from Police Patrol - Regular Employee Salaries, to Animal Control - Fees
for Professional Services, to provide funds for a change in the method of payment
to the Roanoke Valley Society for the Prevention of Cruelty to Animals for boarding
and disposition of animals impounded by the City from a monthly fee to a per animal,
per day cost of $6.00 to be billed on a monthly basis. Ordinance No. 31817-010394
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, January 3, 1994.
Sincerely,
City Clerk
CMC/AAE
MFP: sm
Enc.
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Police Chief
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
Deborah J. Moses, Chief of Billings and Collections
IN THE COUNCIL OF THE CITY OF RO/~NOKE,
1993-94
emergency.
WHEREAS,
Government of the
exist.
THEREFORE,
VIRGINIA
The 3rd day of January, 1994.
No. 31817-010394.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
BE IT ORDAINED by
Roanoke that certain sections of the
Appropriations, be, and the same are hereby,
to read as follows, in part:
the Council of the City of
1993-94 General Fund
amended and reordained
Appropriations
Public Safety
Animal Control (1) ................................
Police Patrol (2) .................................
1) Fees for Professional
2)
$ 31,189,317
305,229
7,412,482
Services
Regular Employee
Salaries
(001-050-3530-2010)
(001-050-3113-1002)
$ 19,500
(19,500)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
January 3, 1994
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Authorization to Enter Into a New Agreement
with the S.P.C.A.
I. Back~
First written agreement between the City of Roanoke and the Roanoke Valley
Society for the Prevention of Cruelty to Animals relating to the operation of an
animal shelter by the Society and the boarding, collecting of fees and disposition
of animals impounded by the City was entered into on May 25, 1979.
Agreement was amended by Ordinance No. 25612, June 12, 1981, Ordinance No.
27968 on January 20, 1986, and by Resolution #30272-101590 on October 15,
1990, which adjusted the monthly fee to its present rate of $4,080 per month
effective September 1, 1990.
II. Current Situation:
S.P.C.A., through its president, requests consideration of a change in the fee
structure from the $4,080 per month to a per animal cost of $6.00 per day.
S.P.C.A. is the only organization and facility practically available to provide
these services.
S.P.C.A. has requested the City appropriate funds for the new fee structure
effective January 1, 1994.
Do
Law reouires the City retain custody of impounded animals for a minimum of five
(5) days if the animal is not released to the owner. After the five days, the animal
may be transferred to the custody of the S.P.C.A. for disposition. This is a
valuable service to the community and one which the City strives to assume its
reasonable share of impoundment costs for animal control services.
Honorable Mayor and Members of City Council
Page 2
HI.
IV:
Issues:
A. Service Availability
B. COSt
C. Equity
D. Fundin~
Alternatives:
Ci Coun il rov execution of a contractual agreement in form approved by
the City Attorney authorizing a change in the method of payment from a monthly
fee to a per animal, per day cost of $6.00 billed on a monthly basis.
1. Serv~ will be assured.
Cost will be increased by $2.64 per animal, per day, from January 1,
1994, through June 30, 1994, for a total additional cost of $19,500 for
fiscal year 1993/94.
Ea_uity in sharing of actual cost for City impounded animals will be
addressed.
~ is available in Police Patrol Salary Lapse Account
//001-050-3113-1002.
B. ~ a contract amendment to increase the S.P.C.A. monthly fees.
1. Service availability will be jeopardized.
2. Cost would be immediately increased.
~ of actual cost of services received by the City will not
be addressed.
4. Fundim, will not be required.
Honorable Mayor and Members of City Council
Page 3
A. City anprove the contractual agreement with the S.P.C.A. as outlined in
Alternative A.
B. Authorize the City Manager to execute an amended contract with the S.P.C.A.
as approved to form by the City Attorney.
C. Transfer $19.500 to Animal Control. Account g001-050-3530-2010 from the
Police Patrol Salary Lapse Account//001-050-3113-1002 to provide an increase
of $2.64 per animal, per day cost effective January 1, 1994.
Respectfully submitted,
W. Robert Herbert
City Manager
WRI-I:MDI-I:mr
attachment
cc'
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Director, Public Safety
Barry L. Key, Office of Management and Budget
Steve Davidson, President, S.P.C.A.
Diane Akers, Budget Administrator
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #60-72-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31819-010394 amending and reordaining certain
sections of the 1993-94 General Fund Appropriations, providing for appropriation
of $6,900.00, to provide funds for purchase of computer hardware and software to
be used by the Department of Social Services, Food Stamp Employment and Training
Program. Ordinance No. 31819-010394 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
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pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Corinne B. Gott, Manager, Social Services
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
1993-94
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCI-L OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of January, 1994.
No. 31819-010394.
AN ORDINANCE to amend and reordain certain sections of the
General Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Health and Welfare
Employment Services (1-2) .........................
Revenue
Grants-in-Aid Commonwealth Welfare (3) .......................................
1) Expendable
Equipment
2) Other
Equipment
3) Employment
Services
(001-054-5316-2035) $ 2,400
(001-054-5316-9015) 4,500
(001-020-1234-0681) 6,900
$ 17,055,173
698,695
$ 28,401,773
11,779,443
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
~ne Honorable Mayor and
Me~bers of City Council
Roanoke, Virginia
Mayor andM~mt~_rsofCouncil:
The Food Stamp z.p, l~q,ment and Traininq Proqram (FSST) m-.ovi~---~
fcxxl ~ recipients with ~,,,?!oyment and traininq proqrams tn
assist th~ in reachinq their qoal of full-tlm~, unsubsidized
B. Department of Social Services has assisted over 200 citizens in
finding ~,EJloyment through FSEr programs in 1993.
The State Department of Social Servl,.-~_c: currently Drovldmm
autcm~ted case manao~nt m~,n~9o__rt for all proq~ms except F~R~P.
Staff in this program ~ust mintain manual records for report
preparation.
II. OJRRB{~ SITUATION
A. The State department of Social Services has m~d, aval lahlP
fundinq for cc~,,,,..~lt.~_.r s¥'st~='~ at 100% re~t.
Az~p/isition of this e~,i.n~nt would allow staff in FSET to
automate case manaqement and reDortinq functions.
III. ISSUES
B. Need for eouin~nent and software.
ae
City Council aporove this r~._,~t and ann~opri~ State revenum
of $6,900 to provide for cost of equipment and software.
Funding is 100% reimbursed by the State Department of Social
Services.
Need for eouinm~_nt and softwarm to automate case management
and reporting functions.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #178
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31820-010394 authorizing the Mayor to execute
a Certification of Disapproval with respect to the proposed partial financing by the
Virginia Housing Development Authority of certain improvements to an apartment
development known as Countryside Estates in the City of Roanoke. Resolution No.
31820-010394 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 3, 1994.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
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Ene.
pc:
William B. Litton, Senior Vice President and Managing Director, Harvey
Lindsay, 1400 Dominion Tower, 999 Waterside Drive, Norfolk, Virginia 23510-
3300
Charles W. Wilson, Vice President, Harvey Lindsay, 1400 Dominion Tower, 999
Waterside Drive, Norfolk, Virginia 23510-3300
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Ronald H. Miller, Building Commissioner
H. Daniel Pollock, Jr., Housing Development Coordinator
John R. Marlles, Chief, Community Planning
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #178
John Ritchie, Jr.
Executive Director
Virginia Housing Development Authority
601 S. Belvidere Street
Richmond, Virginia 23220
Dear Mr. Ritchie:
I am enclosing copy of Resolution No. 31820-010394 authorizing the Mayor to execute
a Certification of Disapproval with respect to the proposed partial financing by the
Virginia Housing Development Authority of certain improvements to an apartment
development known as Countryside Estates in the City of Roanoke. Resolution No.
31820-010394 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 3, 1994.
Pursuant to Paragraph 2 of the abovereferenced resolution, I am enclosing copy of
the Certification of Disapproval signed by the Mayor on behalf of the City of
Roanoke.
Sincerely, ~gL~Ya~_~_
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day ~ 3anuary, 1994.
No. 31820-010394.
A RESOLUTION authorizing the Mayor to execute a Certification
of Disapproval with respect to the proposed partial financing by
the Virginia Housing Development Authority of certain improvements
to an apartment development known as Countryside Estates in the
City of Roanoke.
WHEREAS,
has requested
Certification
the Virginia Housing Development Authority ("VHDA")
that City Council authorize its Mayor to execute a
of Disapproval or Certification of Approval with
respect
development known as Countryside Estates,
financed in part by VHDA; and
WHEREAS, City Council is of the
transaction is presently structured, it
interest.
to improvements to a multi-family residential housing
such improvements to be
opinion that, as this
is not in the public
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Pursuant
to $36-55.39(B), Code of Virginia (1950), as
amended, the Mayor of the City of Roanoke is hereby authorized to
execute a Certification of Disapproval in connection with VHDA's
proposed financing of Countryside Estates.
2. The City Clerk is directed to forward the Certification
of Disapproval to VHDA with an attested copy of this resolution
attached thereto.
ATTEST:
City Clerk.
CERTIFICATION OF DISAPPROVAL
In accordance with Virginia Code Section 36-55.39(B), the
City Council of Roanoke , Virginia,
hereby certifies to the Virginia Housing Development Authority
its disapproval of the proposed multi-family residential housing
development called Countryside Estates
as expressed in its resolution duly adopted on 3anuar¥ 3 ,
19.9~ , a certified copy of which is attached hereto.
Optional: Such development is disapproved for the following
reasons: Proposed financinE arrangements would result in inappropriate
~nd excessive concentration of low-income residents in a development with
realistic potential for a mix of incomes.
City Council of
Roanoke , Virginia
By:~.
Its Mayor
Approved as to form
Assistant City Attorney
Roanoke, Virginia
January 3, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Proposed VHDA Financing for Sale and Renovation of Countryside Estates,
Highland Road NW
I. Background:
Castle Development Corporation, a real estate developer from Richmond, has
proposed buying the 108-unit Countryside Estates on Highland Road NW, using
financing in two parts:
A $3.185.000 mortgage loan from Vireinia Housing Development Authority
(VHDA) to finance approximately 85 % of the cost for the purchase and
renovation of the development.
Federal "Low-Income Housing Tax Credits" (LII-ITC) to produce the
remaining 15% of the cost.
B. Exnected inmrovements, totaling al~l~roximatelv $850.000, include.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
New heating and air-conditioning
Window replacement
New exterior siding
New bath fixtures
Refinishing or replacement of kitchen cabinets and countertops
New floor coverings
New kitchen appliances
Repairs to sidewalks
Exterior lighting
Additional landscaping
Playground equipment
C. Conditions of the fmancin~ from VI-IDA include:
40% of the units will be reserved for occupancy by households with incomes
not exceeding 60% of the area median income (approximately $21,120 for a
family of three, $23,460 for a family of four, $25,320 for a family of five) for
the 25-year term of the financing.
A maintenance/replacement reserve escrow account be established with VHDA
to finance continued maintenance; and
3. Insoections by VHDA twice a year.
January 3, 1994
Page Two
Conditions of the LIHTC include that all units be reserved for occupancy by
households with incomes not exceeding 60% of the area median income. Because
these conditions of occupancy are more restrictive than those of VHDA loan financing
alone, these more restrictive requirements will apply to the project.
Intended buyer-developer intends to apply policy of not renting to any tenant that
would be paying more than 30% of their income for rent. This would have the effect
of setting a minimum income of $15,000.
II.
F. Development will have 24-hour on-site management by Boston Financial Corporation.
Current Situation:
A. Incomes of current residents reportedly are as follows:
Less than $15,000 -- 11 (New tenants of less than $15,000 would not be
allowed, based on new owner's policy)
$15,000 - $25,000 -- 35 (Income range of tenants allowed by LIHTC)
$25,000 - $35,000 -- 16 (These would be over-income)
More than $35,000 -- 8 (These would be over-income)
Therefore, 24 of the 70 occupied units are occupied by residents with incomes greater
than those which would be allowed by LIHTC. Another 11 resident households have
incomes less than would be allowed by the new owner's policy.
Current rents are approximately $365 for a two-bedroom unit and $410 for a three-
bedroom unit. Projected rents after renovation are $385 for a two-bedroom unit and
$440 for a three-bedroom unit.
C. Approximately 35 % of the units are vacant now, primarily due to their condition.
VHDA has invited, as required by law, the City's official endorsement or disapproval
of the request for financing by VHDA (Attachments A-1 and A-2). The City is given
through January 3 to approve or disapprove the proposal.
City staff originally was told only 40% of the units would be reserved for households
with incomes less than 60% of median income and evaluated the proposal in regard to
priorities of the City based on that information. However, it was learned recently that
LIHTC are intended for all units, and therefore all units would be reserved for low-
income residents for 15 years. This factor requires reconsideration of the merits of
the proposal.
The City has no opportunity to approve or comment on the provision of LIHTC
separately. Therefore, the only opportunity to affect the proposal is involved with the
VHDA financing. However, the proposed project relies upon both parts of the
financing.
January 3, 1994
Page Three
III. Issues:
Consistency with policies and priorities of the City, including attracting economically
diverse residents and deconcentration of very low-income residents.
B. Likely future physical condition of apartment complex.
C. Cost to the City
D. Probability of VHDA approval of request for funding
E. Impact upon existing tenants
IV. Alternatives:
Authorize the Mayor to certify to VHDA the City's interim disapproval of the request
for VHDA financing of improvements to Countryside Estates, as provided by
Attachment A-l, while reserving the option of rescinding its disapproval based on
further analysis of options and implications of the redevelopment not occurring as
proposed; and authorize the City Manager to explore with the proposed developer
and/or current owners alternative means to achieve the improvement of the property
while preserving an appropriate economic mix of residents.
Consistency with policies and priorities of the City, particularly those
concerns regarding concentration of low-income households, would be met if
improvements to the property can be arranged otherwise and the current
income mix can be maintained. However, the property owner may be
unable to arrange acceptable alternative financing to upgrade the apartment
units.
Likely future physical condition of apartment complex may decline, if
improvements cannot be financed or otherwise are not made. This may result
in increased concentration of very Iow-income residents.
Cost to the City would be nothing initially, but tax revenues from the property
may decrease if improvements are not made.
Probability of VHDA approval of request for funding would be reduced but
may not be eliminated. City's disapproval would cause VItDA to reject the
funding request initially; however, if the City later rescinds its disapproval in
time for VHDA to extend financing for the development, the proposal may
proceed.
Impact upon existing tenants would be negligible. None would be forced to
relocate involuntarily.
January3, 1994
Page Four
Authorize the Mayor to certify to VHDA the City's endorsement of the request for
financing to be provided by VHDA regarding Countryside Estates, as provided by
Attachment A-2.
Consistency with policies and priorities of the City would be met partially by
encouraging the maintenance and improvement of existing rental units in need
of modernization. However, the LIHTC requirement for all units to be
occupied by residents of less than 60% of median income would result in a
greater concentration of households of lower income than is currently in
residence.
Likely future physical condition of apartment complex would likely be
preserved, as VHDA requires periodic inspections, professional management,
and maintenance reserve funds put on deposit.
Cost to the City would be nothing. All funds loaned for the development are
provided by VHDA. Revenues to the City may be increased or preserved
through tax assessments on the property. The City incurs no liability by
giving favorable comment to the development.
Probability of VHDA approval of request for funding will be enhanced by
City's endorsement of the proposal.
Impact upon existing tenants would be negative. The approximately 24
households with incomes above limits allowed by LIHTC would be required to
move upon expiration of their current leases, to be replaced with tenants of
eligible income. The 11 households with incomes below $15,000 may also be
required to vacate, based on the policy against paying excessive proportions of
income toward rent.
Take no position and make no comment to VHDA regarding the financing proposal
for Countryside Estates.
Consistency with policies and priorities of the City would depend on whether
VHDA eventually approves the financing and the sale and remodeling of the
project occur, with the projected income mix of the residents. Existing units
would be improved physically, but a greater concentration of households of
lower income would also occur.
Likely future physical condition of apartment complex would likely be
preserved, as VHDA probably would approve financing and improvement and
maintenance of units would occur.
Cost to the City would be nothing. All funds loaned for the development are
provided by VHDA. Revenues to the City may be increased or preserved
through tax assessments on the property.
January 3, 1994
Page Five
Probability of VHDA approval of request for funding will be high and would
be based on generally conventional commercial real estate loan underwriting
criteria used by VHDA.
Impact upon existing tenants would be negative, if financing and LIHTC are
approved, requiring tenants with too small or too high incomes to move, at
least upon expiration of their current leases.
V. Recommendation:
Adopt Alternative A, thereby authorizing the Mayor to certify to VHDA the City's interim
disapproval of the request for VHDA financing of improvements to Countryside Estates, as
provided by Attachment A-l, while reserving the option of rescinding its disapproval based on
further analysis of options and implications of the redevelopment not occurring as proposed;
and authorize the City Manager to explore with the proposed developer and/or current owners
alternative means to achieve the improvement of the property while preserving an appropriate
economic mix of residents.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
WRH:HDP:rs(CRaltern)
CC:
City Attorney
Director of Finance
Director of Public Works
Building Commissioner
Housing Development Coordinator
Chief of Community Planning
Attachment A-1
CERTIFICATION OF DISAPPROVAl.
In accordance with Virginia Code Section 36-55.39(B), the
City Council of
, Virginia,
hereby certifies to the Virginia Housing Development Authority
its disapproval of the proposed multi-family residential housing
development called
as expressed in its resolution duly adopted on
19 , a certified copy of which is attached hereto.
Optional:
reasons:
Such development is disapproved for the following
City Council of
, Virginia
By:
Its Mayor
Attachment A-2
CERTIFICATION OF APPROVAl,
In accordance with Virginia Code Section 36-55.39(B), the
City Council of , Virginia, hereby
certifies to the Virginia Housing Development Authority its
approval of the proposed multi-family residential housing
development called
as expressed in its resolution duly adopted on
19~, a certified copy of which is attached hereto.
City Council of
· Virginia
By:
Its Mayor
§ 36-55.39. Proced ...... . '
· uff. e prior to ~lnancing of housing developments
und.er, taken b.y housing_ sp.onsors. A NotwithstandIn an
rsvtslon of this cha ter ' ' g y" other
~evelo-ment ,,-~A~a-~J- ' ,HDA ,is not empowered to finance an u '
· r ,,,,~=,~en o a no ' y ho sing
.36-55.33:1 and 3~ .~.~ o.., kY... .us!rig sp. onsor pursuant to §§ 36-55.2·
-- t~ousing develo.~,;o~_°~_cn~Is cn..a~p~.er unless, prior to the financin~ of-~'~
· r -' '"~ un. ere em. sts a shortage of decent · ."
· entals~or~pnceswhlchperso ~nd t'=~aio-_~,safe, and sanitar~ housing at
- can anord within the-.en~us~&~.'.~'..'_''''-" o[?.w Income or. mocterate incSme
· .. .prOposed housing devel~m~zT~ .o~mg marker area to Oe served by the
~ 2. That-rivate --~- =- " · · ' ·
,~_... ~ . e~erpnse and investment have been · ·
.. _~s.~ance, to provide the need d~c~nt . un.able, without
~r prices which persons or fa~i~l/e~-~",'-':--saf~e~and s, anl.ta~, housing at rentals
to provide sufficient ,~-,~~~-A ~.-- o.~ ~ow~ aha moderate income can afford
by such n~r~n,- - '~,-,~.,s.~s~ ~m~ncmg ior residential hou=~- r ...... or
3. That the housing sponsor or sponsors undertaking the proposed housin
,deve!opm~ent in this Commo..n. wealth will supply well-planned, well-designe~
~oUSn~l~grs i°a~reP~l~n~l~ rfa~l~o~ls?~l~W and moderate income and that such
· of4t-hiTsha, t.th.e hous. i. ng~evel~ment, ~o be assisted UrSua . .
= ~, chap:er, w~llbe of ,~ublic us~ ~-~ ...... P .. nt to t..he provlsi0ns
· ~ ~na, t.the housing devefonment wa~ ~.~ --~-~ ~ a..p.ubt~.c benefit.
con~e~a I~y this chapter un~ I-IDA -~,~.~.~rr~..en ~w~mn the authority
~. ~A shall also find ~/n c .... ~..,,~_ ,~.~,~o.us, Ing~ sponsor or s ousors.
con. s,tru~.tion, or substantial rehabili~-~ -~ nnancm, g of.~e new
re, s.~a, entia.l, noosing development, tha~"..~.~_~a~_-y l~r°lp°s_e~ multi-family
wmcn SUCh housin~ development is '- ~ ,s~.~ ,r~.ng ~oay of the locality in
after written not"~cation ~ -~- w ye lo, ca_tea r~us not, within sixty daw
governing body bY HD~, ~:-',~'-~ .pr,ol~_osea Unancing has been se~t ~;
· - . --, ~=,~,nea ~o ~A i ............
P?. pos, ed m...ultl-family residential housin. de~e,-w~_~tIng. i.~.,dIsapproval of the
_olt_a,e locality h.a~., so certified its disau~roval t^ ~p~m, en.,~. 1I ~n.e governing body
~ev~o~e SUCh certification ofdisappro~,~ at a~,~..~ ~ne ~o. vermn~ body may
and upon receipt of such written ~;0~ ~r~'~~ ;.,,,;.e fly written notice to HDA,
t~h.e finding required by this ~t~'t~.~.a~~' !_o~r the purpose ofmak/ng
alsapprovah Furthofrnore no findi ..... ~ ~ . :n c. ertlfication of
HDA shall have receive~ from th~-~nTne .m, aa,e un. der this subsection if
~ ug oouy ~ts certified, resolution
approving the proposed housing development. (1972 ·
c. 297; 1982, c. 175; 1990, c. 461.) , c. 830, 1975, c. 536; 1978,
'93 D2C 30 P.?,2(
Office of the City Manager
January 3, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Subject: Council report regarding Countryside Estates
Dear Members of Council:
Council has publicly expressed a policy that supports short-
term maintenance of the current balance of housing with a long-
term interest in creating incentives to add middle-income,
market-rate housing. The attached request violates Council's
policy in that a 108-unit apartment development, currently
available without income restrictions, be converted to 100%
occupancy by families who earn no more than 60% of median area
income.
In brief, Countryside is a 108-unit apartment complex near
William Fleming High School and on Countryside Golf Course. The
development is in physical decline, apparently due to deferred
maintenance and the aging of 22-year-old buildings. About one-
third of the units are vacant. The current management reports
there is a mix of incomes of residents, including a fair
proportion above $30,000.
The development is for sale, and the intended buyer intends
to put about $850,000 into repairs and modernization of the
development. The proposed financing package for the sale and
remodeling, specifically the maximum federal low income housing
tax credits, requires that all units be rented to households with
incomes of less than 60% of the area median income, or about
$21,000-$25,000.
Within approximately a third of a mile, there are three
apartment developments covering a sizeable range of incomes of
residents. On one end is the 228-unit Ferncliff and Ferncliff
South, with all low-income residents. On the other end and
across the street from Countryside is Sterlingwood, a successful
160-unit market-rate development of about the same age as
Countryside but renting primarily to professional middle and
upper-middle income tenants. Between these two types currently
is Countryside. The income restrictions proposed for Countryside
would likely move it more toward the Ferncliff characteristics
than Sterlingwood. Furthermore, doing so may in fact have a
spin-off effect on Sterlingwood's ability to continue to attract
its clientele.
Room 364 Municipal Building 215 Church Avenue, S.W. Roonoke, Virginia 24011 (703)981-2333
Page Two
These requirements of occupancy became known only recently,
and there has been insufficient time to consider all the
ramifications of this concentration, or of the proposed financing
and sale dying. Therefore, I am recommending that Council
disapprove the financing for the time being, to allow us time to
explore with the interested buyers and/or the current owners
alternatives that would be compatible with Council's policies.
Respectfully submitted,
W. Robert Herbert,
City Manager
WRH/hdp
cc:
Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
HARVEY LINDSAY
1400 Dominion Tower
999WatersideDfive
Norfolk, Virginia 23510-3300
(804) 640-8700
Fax (804) 640-8213
December 29, 1993
The Honorable David A. Bowers
Mayor, City of Roanoke
335 Church Avenue, S.W.
Roanoke, VA 24016
Mrs. Elizabeth T. Bowles
Member, Roanoke City Council
3637 Grandview Avenue, N.W.
Roanoke, VA 24012
Mr. John S. Edwards
Member, Roanoke City Council
3745 Forest Road, S.W.
Roanoke, VA 24015
Mr. James G. Harvey, II
Member, Roanoke City Council
1904 Westover Avenue, S.W.
Roanoke, VA 24015
Mr. Devlis O. "Mac" McCadden
Member, Roanoke City Council
325 Noble Avenue, N.E.
Roanoke, VA 24012
Mr. Howard E. Musser
Member, Roanoke City Council
110 Mountain Avenue, S.W., Apt. 3
Roanoke, VA 24016
Mr. William White, Sr.
Member, Roanoke City Council
3698 Partridge Lane, N.W.
Roanoke, VA 24017
RE: COUNTRYSIDE APARTMENTS
JANUARY 3, 1994 COUNCIL MEETING
Dear Council Member:
We are writing on behalf of the prospective purchaser of Countryside Apartments which
is subject to City Council consideration on January 3, 1994. Council will be asked at that
hearing to vote on the proposed financing of the property offered by Virginia Housing
Development Authority ("VHDA"). We would like to take this opportunity to outline the
pending transaction, the purchaser's plans for the property including its extensive renovation and
the terms of the VHDA fmancing subject to your vote.
Our Role. Our firm, Harvey Lindsay Commercial Real Estate, is a 50 year old general
commercial real estate firm based in Norfolk. During the past ten years, we have served as the
company's mortgage banking division specializing in multi-family properties. During this time
we have successfully arranged over $250,000,000 of financing and equity transactions. Over
$140,000,000 of this has been with VHDA as either a lender or buyer. We are intimately
Sales ** Leasing · Management · Investment Properties · Industrial Properfies
Shopping Center Development · Office Building Development · Mortgage Banking
familiar with VHDA's loan programs and the State's multi-family marketplace in general. We
have acted as the real estate agents for the pending sale of Countryside Apartments to Castle
Development and also arranged the pending financing with VHDA.
Status of Property. Countryside Estates is a 22 year old property consisting of 102 two
and three bedroom units. The property is currently owned by Countryside Associates which is in
bankruptcy Chapter 11 proceedings. The property presently is 70% leased and in substantial
need of renovation. While structurally sound, the property's condition continues to deteriorate.
We feel without the contemplated renovation, the property's leasing performance will continue
to increasingly suffer and the quality of the tenants in this community will drastically decline.
P_.ell0.illg_~_~l~. Castle Development Corporation has entered a contract to purchase
Countryside Apartments subject to successfully obtaining the pending VHDA financing. The
sale was approved by the U.S. Bankruptcy Court in Roanoke with the consent of the creditors,
including representatives of the current tenants.
Purchaser. Castle Development is a Richmond based firm owned by Michael C.
McNamara. Mr. McNamara has extensive multi-family experience in the Commonwealth of
Virginia and has participated in the development of over 500 multi-family units. Since forming
Castle Development, Mr. McNamara has probably been the most active multi-family developer
in the State, including the successful development of projects in Newport News, Winchester,
Williamsburg and Dahlgren. Mr. McNamara's resume is attached as Exhibit A.
Renovation Plans. In today's tight real estate credit market, there are few sources of
financing available for older, 70% leased multi-family properties. Indeed, without the pending
VHDA financing, Mr. McNamara will have to withdraw from this purchase. The financing
through VHDA, however, will allow and require Mr. McNamara to conduct an extensive
renovation of the property. This will include completely renovating the exterior to provide a new
vinyl and brick exterior appearance and refurbishing the interior units with completely
modernized kitchens. This overall renovation costs will exceed $970,000 or about 41% of the
purchase price. A cost breakdown of these renovations are included as Exhibit B. VHDA
probably has more multi-family renovation experience than any firm in the State. Their goal is
the significant extension of the life and the improvement of quality of these multi-family
communities. We have successfully worked with VHDA on renovation projects in Chesapeake,
Norfolk, Newport News and Portsmouth and urge you to contact these municipalities to confirm
the results of this program. Mr. McNamara will also engage Boston Financial Corporation to
professionally manage the property. Boston Financial Corporation will become a limited parmer
in the ownership of the property with a significant cash contribution of approximately $680,000.
Boston Financial is one of the five largest owners and managers of multi-family properties in the
United States and currently manages Mr. McNamara's other properties as well.
VHDA Financine. The pending VHDA financing offers the owner long-term, fixed rate
financing which provides the stability necessary to ensure a successful project. The program
requires the extensive renovations described above. In order to qualify for this financing, the
owner must agree to two major restrictions regarding a tenant's income and the rents that are
charged. Ironically, a significant majority of the existing tenants already qualify under these
income levels and the rents to be charged after the renovation will actually be higher than those
currently being achieved. The result of this financing, simply, is that:
(i) The property will be significantly renovated;
(ii) The income levels of the tenants generally will not decline; and
(iii) The rents will be significantly higher.
We certainly appreciate your interest and sensitivity regarding the furore of this project.
While the proposed loan program contains certain income and rent restrictions, they essentially
are already being met at the property. Instead, the result of the pending transaction will be to
significantly improve the physical structure of the property and increase the rents. We are not
aware of any other source of financing available in the marketplace which economically permits
and requires this form of extensive renovations. Not only will the quality of the physical
structure improve, the quality of the community will improve as well. We strongly urge you to
contact the other municipalities which we have mentioned to confirm the very positive impact
similar communities have enjoyed. We sincerely appreciate your time and interest on behalf of
the City of Roanoke and look forward to appearing before you on January 3, 1994. Please feel
free to contact either of us at our office or home numbers listed below for any questions you may
have. Meanwhile, we wish each of you an enjoyable holiday season.
Sincerely,
William B. Litton
Senior Vice President and Managing Director
Charles W. Wilson
Vice President
CWW/lea
cc: Michael C. McNanara
EXHIHIT B
VIRGINIA HOUSING DEVELOPMENT AUTHORITY
TRADE PAYMENT BREAKDOWN
DATE:
VHDA #:
DEVELOPMENT NAME:
LOCATION:
SPONSOR/MORTGAGOR:
CONTRACTOR:
BUILDING IDENTIFICATION:
October 20, 1993
Countryside Estate Apts.
Roanoke, VA
Castle Dev. Corp.
ITEM TRADE COST
1 HVAC $180,000
2 Windows Installed 78,000
3 Entry Doors Installed 24,300
4 Storage Closet Doors Installed 15,700
5 Mechanical Closet Doors Installed 15,700
6 Siding 46,500
7 Exterior Painting 20,000
8 Carpet Entry Stairs 9,000
9 Carpet Interior 110,000
10 Vinyl in Kitchens and Baths 27,000
11 Kitchen and Vanity Tops 20,500
12 Bath Sinks 13,100
13 Repair/Clean Ceramic Tile 8,100
14 Appliances 87,000
15 Interior Light Fixtures 21,600
16 Exterior Light Fixtures 4,800
17 Refinish Cabinets and Vanities 12,000
18 Replace Water Heaters 16,500
19 Install Blinds 6,000
20 Landscaping 10,000
21 Repair Railings 1,000
22 Cover Mall Box Holes 300
23 Replace Kitchen Faucets 4,300
24 Replace Bath Faucets 13,300
25 Miscellaneous Carpentry 10,000
26 Miscellaneous Electrical 10,000
27
28
29
3O
31
32
33
34
35
36
37
38
39
40
41
42
Repairs to Playgrounds
New Locks for all Exterior Doors
Remove 6 Fire Escapes
Remove Old Carpet
New Site Signs
Replace Louvers-Mechanical Closet
Sidewalk Repairs
Downspout Repairs
Minor Brick Repair
Lumber for Exterior Trim Repairs
Fence Around Dumpsters
Interior Painting
Sub-Total
General Requirements
Overhead
Builder's Profit
Letter of Credit
Total
3,000
12,500
3,000
1,900
4,000
5,400
3,000
6O0
50O
2,000
3,000
47,000
$850,600
$ 32,000
16,700
68,200
2,100
$969,600
CASTLE DEVELOPMENT
Michael C. McNamara is President and Chief Executive Officer of Castle Development
Corporation of Midlothian, Virginia. Mr. McNamara is a certified public accountant and was
formerly Vice President and Chief Financial Officer of Amurcon Corporation of Virginia. While
at Amurcon, he was instrumental in the successful development of approximately 3,000 multi-
family units, which included moderate income rental units, affordable housing units constructed
under Section 42 of the Internal Revenue Code, Congregate Care and Section 8 Subsidized
Apartment Complexes.
Mr. McNamara left Amurcon in 1990 to form his development company which has
successfully completed the Pilot House Apartment development in Newport News. This 120-
unit apartment community received permanent and construction financing for Virginia Housing
Development Authority and the Low Income Housing Tax Credits were required for Boston
Financial Corporation. He similarly developed properties in Warrington, Dahlgren and
Williamsburg, Virginia, all of which have been financed by VHDA and tax credits, acquired by
Boston Financial Corporation. Mr. McNamara also is planning low income developments to get
underway in Fairfax County and Roanoke County, Virginia. Both of these properties are the
recipients of 1993 low income housing tax credits and also are the recipients of additional loan
funds from the Virginia Housing Partnership Fund.
Mr. James Dailey, Vice President, Boston Financial Corporation - 617/439-3911
Mr. H. Larkin Goshorn, Director of Multi-Family Development, Virginia Housing
Development Authority - 804/782-1986
Housing Deve;opmen~
January 3, 1994
Mr. Dennis Yeates, Development Officer
Virginia Housing DevelopmentAuthority
P. O. Box 4547
Richmond, VA23220-8547
SUBJECT: Countryside Estates, City of Roanoke
Dear Mr. Yeates:
Attached please find the City of Roanoke's Certification of Disapproval of the
Countryside Estates proposal for multi-family residential housing development. As you know
from previous conversations, the reason for the City's disapproval is the 100% set-aside of
the development for residents with incomes not exceeding 60% of income. We realize this is
a condition of the Low-Income Housing Tax Credits and not of the VHDA financing.
Nonetheless, this characteristic of the development is unacceptable to the City at this time.
We do intend to maintain contact with Castle Development Corporation to explore
other alternatives for the improvement of this development. It is possible within the next
month or so that the City's stand on the development will change, based on those discussions.
If you have further questions regarding this, please let me know. Thank you for the
opportunity to take a position on this development.
Sincerely,
H. Daniel Pollock
Housing Development Coordinator
HDP:rs
Attachments
CCi
Mr. W. Robert Herbert, City Manager
Mr. William F. Clark, Director of Public Works
Mr. Michael L. McNamara
Mr. William B. Litton
Room 170, Municipal Building 215 Church Avenue, S.W. Roanoke. Virginia 24011 (703) 981-1208 Fax
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 951-2541
January 4, 1994
SANDRA H. EAKIN
Deputy City Clerk
William B. Litton
Senior Vice President
and Managing Director
Harvey Lindsay
1400 Dominion Tower
999 Waterside Drive
Norfolk, Virginia 23510-3300
Charles W. Wilson
Vice President
Harvey Lindsay
1400 Dominion Tower
999 Waterside Drive
Norfolk, Virginia 23510-3300
Gentlemen:
I wish to acknowledge receipt of your communication under date of December 29,
1993, addressed to the Honorable Mayor and Members of the Roanoke City Council,
with regard to the sale and renovation of Countryside Estates located on Highland
Road, N. W.
Please be assured that a copy of your communication was forwarded to the Mayor and
Members of the City Council for consideration in connection with a report of the City
Manager with regard to the matter.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 426
Roanoke, Virginia 2a011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #27
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31822-010394 accepting the bid of J. P. Turner
and Brothers, Inc., for construction of corrective action projects for
Infiltration/Inflow Reduction to the City sewer system, upon certain terms and
conditions, in the amount of $291,524.00; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the
City for the work. Resolution No. 31822-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc'
Donald L. Dye, Vice-President, J. P. Turner and Brothers, Inc., 800 8th
Street, Salem, Virginia 24153
Wilburn C. Dibling, Jr., City Attorney
Kit B. Kiser, Director, Utilities and Operations
Steven L. Walker, Manager, Water Pollution Control Plant
Jesse H. Perdue, Jr., Manager, Utility Line Services
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
MARY F. PARKER
City Clerk, CMC/AAE
C1TY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #27
Aaron J. Conner General Contractor, Inc.
Dixon Contracting, Inc.
E. C. Pace Co., Inc.
Prillaman and Pace, Inc.
F. L. Showalter, Inc.
S. C. Rossi and Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31822-010394 accepting the bid of J. P. Turner
and Brothers, Inc., for construction of corrective action projects for
Infiltration/Inflow Reduction to the City sewer system, upon certain terms and
conditions, in the amount of $291,524.00; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the
City for the work. Resolution No. 31822-010394 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 3, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of 3anuary, 1994.
No. 31822-010394.
AN ORDINANCE accepting the bid of J. P. Turner and Brothers,
Incorporated, for the construction of corrective action projects
for Infiltration/Inflow (I/I) Reduction to the City sewer system,
upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of J. P. Turner and Brothers, Incorporated, in
the total amount of $291,524.00, for construction of corrective
action projects for Infiltration/Inflow (I/I) Reduction to the City
sewer system, as more particularly set forth in the January 3,
1994, report of the City Manager to this Council, such bid being in
full compliance with the City's plans and specifications made
therefor and as provided in
bidder, which bid is on file
and is hereby ACCEPTED.
the contract documents offered said
in the Office of the City Clerk, be
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by ~ouncil.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be in full
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2A011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #60-27
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31821-010394 amending and reordaining certain
sections of the 1993-94 Sewer Fund Appropriations, providing for the transfer of
$306,100.00 from Retained Earnings - Unrestricted, to Capital Outlay - Peters Creek
Sewershed, Infiltration/Inflow Reduction, in connection with construction of
corrective action projects for Infiltration/Inflow Reduction to the City sewer system.
Ordinance No. 31821-010394 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 3, 1994.
Sincerely, ~du~a.~,~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Steven L. Walker, Manager, Water Pollution Control Plant
Jesse H. Perdue, Jr., Manager, Utility Line Services
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget/Management Analyst, Office of Management and
Budget
IN THE COUNCL~ OF THE C%TY OF ROi%NOKE~ V%RG%N%A
The 3rd day of January, 1994.
No. 31821-010394.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Sewer Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1993-94 Sewer Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
~&tions
Capital Outlay $
Peters Creek Sewershed,
Infiltration/Inflow Reduction (1) ...................
1,314,583
306,100
Retained Earnings
Retained Earnings - Unrestricted (2)
(1)
(2)
Appropriated from
General Revenue (003-056-8463-9003)
Retained Earnings
Unrestricted (003-3336)
$ 306,100
( 306,100)
15,400,988
BE IT FUl~THER ORDAINED that, an emergency existing, this
ATTEST:
Ordinance shall be in effect from its passage.
City Clerk.
Roanoke, Virginia
January 3, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT, PROJECT PC-2
PETERS CREEK SEWERSHED, INFILTRATION/INFLOW
REDUCTION PROGRAM
I concur with the Bid Committee recommendations relative to the
above referenced project and recommend it to you for appropriate
action.
Sincerely,
.~Robert Herbert
City Manager
WRH/ES/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Office of Management and Budget
Roanoke, Virginia
January 3, 1994
Honorable Mayor and
Members of City Council
Dear Members of Council:
SUBJECT: BID COMMITTEE REPORT, PROJECT PC-2
PETERS CREEK SEWERSHED, INFILTRATION/INFLOW
REDUCTION PROGRAM
Background:
A. Bids, following proper advertisement, were publicly
opened and read aloud before City Council on November 22,
1993, for the construction of the subject project. This
project represents the second of a series of corrective
action projects now scheduled for Infiltration/Inflow
(I/I) Reduction to the City sewer system. It involves
the replacement of 4,000 feet of 14, 12, and 8 inch
deteriorated sewer lines running from Green Ridge Road to
Peters Creek Road, more or less parallel to Laura Road in
the upper regions of the Peters Creek sewersheds.
B. Seven (7) bids were received with J. P. Turner and
Brothers, Incorporated, submitting the low bid in the
amount of $291,524.00. (See Attachment I for additional
background.)
II.
Issues
A.
in order of importance:
Compliance of bidders with requirements of the contract
documents.
Funding for the project.
Time of completion.
III. Alternatives are:
Award a unit price contract to J. P. Turner and Brothers,
Incorporated, in the amount of $291~524.00 to be
completed within 180 consecutive calendar days.
Mayor and Members of City Council
Bid Committee Report/PC-2, Peters
January 3, 1994
Page 2
Creek SS, I&I
1. Compliance of the bidders with requirements of the
contract documents was met.
2. Fundinq for the project is available in the current
sewer fund retained earnings account.
3. Time for completion is adequate for the scope of
work involved.
Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of
the contract documents would not be an issue at this
time.
2. Fundinq for the project would not be encumbered at
this time.
3. Time of completion would be extended.
IV.
Recommendation is that City Council take the following
action:
A. Concur with the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual
agreement, in a form approved by the City Attorney, with
J. P. Turner and Brothers, Incorporated, for the
construction of the subject project in accordance with
the contract documents in the amount of $291~524.00 with
180 consecutive calendar days for completion.
ADpropriate the sum of $3061100.00 from the current Sewer
Fund Retained Earnings Account to a new account to be
entitled Sewer Replacement PC-2.
Contract Amount
Contingency
Total Encumbered
$291,524.00
141576.00
$306,100.00
Mayor and Members of City Council
Bid Committee Report/PC-2, Peters Creek SS,
January 3, 1994
Page 3
I&I
D. Reject all other bids received.
Respectfully Submitted,
William White, S~.
Kit B. l~iser
~. Perdue, J~
ES/fm
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
TABULATION OF BIDS
PETERS CREEK SEWERSHED
INFILTRATION/INFLOW REDUCTION PROGRAM
PROJECT PC-2
ROANOKE, VIRGINIA
Bids opened before City Council on Monday, November 22, 1993 at
2:00 p.m.
BIDDER LUMP SUM
j. p. Turner and Brothers, Incorporated $291,524.00
Prillaman & Pace, Inc. $379,975.10
Dixon Contracting, Inc. $392,631.00
E. C. Pace Company, Inc. $413,691.00
F. L. Showalter $447,707.00
Aaron J. Conner, General Contractor, Inc. $450,338.05
S. C. Rossi & Company, Inc. $460,022.50
Engineering Estimate: $417,200.00
William White Sr. ~ Chairman
Kit B. Kiser
OJesse H. Perdu~r.
Office of City Engineer
Roanoke, Virginia
January 3, 1994
Attachment I
Additional Background
Sewer Replacement Project (PC-2) will reduce the groundwater
infiltration into the sanitary sewer system. Flow data recorded
during dry and wet weather revealed the following flow conditions:
Rain Event Infiltration 4,408,700 gallons/month
Dry Weather Infiltration 4~492~500 gallons/month
Total 8,901,200 gallons/month
City Council authorized expenditures of up to $3,000,000 to remove
groundwater infiltration into the City's sanitary sewage trans-
mission lines. Completion of construction on PC-2 will leave the
following funding status:
Original Sewershed studies
Design Funding Committed
Construction of PC-1
Construction of PC-2
Costs
$300,000.00
475,802.02
217,026.95
306,100.00
Balance
Remaining
$3,000,000.00
2,700,000.00
2,224,198.00
2,007,172.00
1,701,072.00
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 C~urch Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 5, 1994
File #258-80
Wilburn C. DibHng, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke held on Monday,
January 3, 1994, you were requested to prepare the proper measure congratulating
Virginia Tech on its win over Indiana University in the Independence Bowl on
Friday, December 31, 1993.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Presentation/Submission to Roanoke City Council
By M. Rupert Cutler, Park Director
Virginia's Explore Park
January 3, 1994
Mayor Bowers, Members of Council, I appreciate your attention. 1'11 be brief.
Thank you, Mr. Mayor, for your letter to Council of December 21 in which
you suggest that Council address what kind of relationship the City should have
with Explore. Let me comment on some of the possibilities you raised in your
letter:
Two of your action items pr. obably could be taken care of with a
conversation between Mr. Herbert and myself, if you all will give us the green light
to proceed. These are (a) the matter of the temporary loan of a member of the
City community planning staff to help Explore staff draft the interpretive plan for its
historic settlement and (b) the matter of an appointed City liaison to the Virginia
Recreational Facilities Authority which administers Explore Park. I strongly
support both ideas and have people in mind for both positions, but I acknowledge
and respect Mr. Herbert's leading role in resolving these questions. Please let us
know if you would like the two of us to proceed on these fronts as executive staff
matters.
For three years I have been working with others representing Roanoke Valley
tourism and economic development interests to encourage the National Park
Service to allow better signage on the Blue Ridge Parkway near Roanoke, to inform
travellers of the existence and whereabouts of the City of Roanoke, Center in the
Square, the Regional Visitor Center, and Mill Mountain Zoo, among other things.
Clearly we share the goal of getting more informative visitor-information signs
erected on the Parkway as soon as possible, to direct more tourists into downtown
Roanoke as well as to Explore Park. We will continue to pursue this goal, as well
as the goal of seeing large signs built on Interstate 81, directing interstate travellers
to Explore Park via interchanges with the Parkway at U.S. 460, State Route 24, the
Mill Mountain Parkway, and U.S. 220. Improvements to State Route ] 16 between
Jefferson Street and Explore Park also would be welcomed, particularly in the near
term; long-term access to Explore Park will be only via the Blue Ridge Parkway
spur road to be completed in late ]996 or early ]997.
Needless to say, a financial donation to Explore Park--particularly in the
current fiscal year--would be deeply appreciated. Perhaps you could authorize the
use of $25,000 from your current economic development budget for this purpose.
Clearly the build-out and opening of Explore Park will mean more economic
activity in the City of Roanoke, both in terms of jobs and in terms of local tax
revenue. With respect to the Mayor's reference to "dollar-for-dollar exchanges"
with other local governments, I cannot comment except to say we welcome this
approach. We at Explore Park have a strong interest in seeing the Mill Mountain
Zoo succeed because we are partners in an endangered species captive breeding
program at Explore, and we have encouraged Roanoke County to increase its
support for the zoo, particularly if that will in turn make it easier for the City to
support Explore.
Finally, we would appreciate your sending letters of support for Explore's
request for state funding to the members of the General ASSembly delegation from
our region. That would not cost the City very much, and would help us with the
legislature. And of course you all are cordially invited to attend the grand opening
of Explore Park, now scheduled for 11:00 a.m. on Wednesday, May 4. We've
changed the date because Mayor Bowers noted that our previous date, May 3, was
election day--not a good day to open our park!
Thank you.
J.~VUARY 1994
The grand .plan for Virginia's Grande Park
By ROBERT L. ROGERS, AIA arts, Virginia Museum of Natural Demonstration and Leadership electronic park (electronic linkages
(Robert L Rogers, president of
Architectural Alternatives in
Bluclatburg, is a founding member
of the New River Valley Economic
Development Alliance, a former
president of the Blac~'burg Chum-
ber of Commerce and a member of
the New Century Council.)
Imagine that we defined our New
Century Region or Blue Ridge Re-
gion, etc., I
national
park. F,o,r
call it "The
Virginia
Grand
Park
meaning
Global Re-
source ibr Bob Rogers
the Arts,
Nature, Diversity and Education).
If we draw an identification
boundary around our chunk of Vir-
ginia and decide that we already
have international-quality amenities
and programs that could be shared
quality of life, and economic devel-
Imagine a "national park" with
its own boundary, upiqna settings
and programs, quality of design, ori-
our mom than 400,000 persons (in
Roanoke and New River Valleys)
.be?me I~ "pm'k range rs" w ho share
Imagine world.class programs
and t~cal areas:
Trails and Parkways: Blue
Ridge Parkway, Appalachian Trail,
"Sram Road," National Bike Trail,
formed by the people).
Theme Canters: Explore Park,
Rocky Knob Bi-Courtly Project,
Homefflngles Feny, Smithfield Plan-
rite Cascades, Center in me Squm'e,
History at Virginia Tech, etc.
Learning and Innovation Con-
ters: Hotel Rnanoke-Virgiala Tech
programs, Radford University's
College of G[obal S tudies, programs
of colleges in Western Virginia, Job
Corps Ccnrers, Elderhnstel pro-
Vision
Projects for the 21st Century:Vir-
ginia T¢ch Corporate Re,arch Cen-
ter, Biacksburg's Electronic Village
and greenway projects, magnet and
governor's schools, standard
schools, agricalteml research cen-
ters such ~ Whitehome Plantation,
demonstration industrial pa~ks, the
From Page S
Recreational Sit~s and Activi-
ties: Smith Mountain Lake and
Ciaytor t.ak~ State Parks. Jefferson
National Forest, Douthat and Hun-
gry Mother State Parka, New River
Greonway in Giles County, numer-
ous golf courses, Tour DuPont bi-
cycle race, sports at colleges and
universities, etc.
Welcome Centers, Support
Network~ and People: Welcome
ccnter~ at many cntry portals into
the Grande Park {ranging in size
from a welcon~ sign and botmn-
emblazonod gas station attendant to
a fully staffed in t c mational-oricnte, d
center in Roanoke International .SAr.
pon -- we may not have the intema-
tlonal flights, but we have the inter-
national fliers); licensing for bust-
of training, operation, marketing and
public relations; summer leadership
and job programs for youth;
starytclling by the clderly, crc.
Imagine the marketing of an in-
ternational park:
"We may not he a hub, but wc
sum am a great destinafionl"
"Our idea of muhi-transportation
network includes thc Appalachian
Trail. Blue Ridge Parkway, scenic
roads, greonways, nationalbihe wail, .
steam trains and nature walks!"
"We may not havc internafional
flights, but wc say "welcome" in
250 languages to our international
visitora~"
"If you've never heard of a
Grande Park. think of us as a mix-
ture of Yellowstone, thc Re~nareh
Triangle, and pastoral England,"
"Grandeparkcrs -- a breed of
Wcmm Virginians whose first word
"You can't retire in a national
park, but you can retire in a Grande
Parkl"
lmnglna thc diary of a visitor:
"Bcfore we arrived at RIA
(Roanoke International Aiq~ort), we
were given brochures dcscribing thc
Virginia Grande Pm'k. Airline allen-
dams wore "Grandeparker' buttons
[an odd name with a warm and fuzzy
image tike 'grandparent']. In the ter-
minal wc wcrc grotto4 by words of
wclcomc in 250 languagcs. At thc
bottom of the escalators, a large
welcome center and more
apple cider made in Grande Park,
and showed us where to go for bags
and transportation...."
Following is our itinerary:
Day 1: F~.plore Park; visit to
Roanoke River Gorge and re-crc- __
ated village.
Day 2: Seminars at the Hotel
Roanoke, browsing in the City Mar.
ket and Center in the Square.
Day 3: Blue Ridge Parkway --
leisurely trip to Rocky Knob, Mabry
Mill, Chateau Morcisette, returning
to Floyd for the night and a blue-
grass music festival.
Day 4: Travel to Radtbrd, t~,l-
lowing Grande Park "scenic back
roads"; visit to Newborn, Pulaski
and Radlbrd Arts and antique cen-
ters, culminating with 'q'he Long
Way Home."
Day S: Program on international
relations at thc College of Global
Studics, followed by travel to
Blackaherg and visits to Smithfield
Plantation, Virginia Museum of
Natural History and hands-on dis-
plays at thc Electronic Village. On
to Mountain Lake for a rest.
Day 6: Programs and hikes at the
Mountath Lake Conservancy, with
a side trip to Pcarlsharg and thc
Narrows two-stare arts comer. Op-
tions include hiklng the Appalachian
Trail and canocthg and fishing the
New River.
Day ?: Back to RIA via hack
roads in Craig Couaty, passing by
several old resort springs. Departure,
b~aring another Grande Park medal-
lion for uur growing collection.
There's not even time for a side _
trip to thc new Disney Center this
trip. Since we have barely snaaed
exploring this region, we'll have to
and retreat possibilities (this region
live in thc future while respecting
the past-- a unique challenge), fes-
tivals, farm visils, white water raft-
ing, theme camps, next-generation
projects, travels to Lynchharg. Lex-
ington, Botetourt County and hay-
ters for children and adults.
Thc intent of all this is to say that
we create our future by thc images
stitotlons we build to hold our
hnaginc another whole scenario
of the Grande Park for those special
visitors called university students
dents aged 0- 100. hnagine the use of
projects for learning, creation of at-
the 21st century, hnagine also thc
~mplications IBr stew~dship of our
many diverse people. That's pan of
the challenge.
Why nm envision ourselves as a
one-or,a-kind region (which we arc)
and share our enthusiasm with thc
rest of the planet?
for all components of this project),
National Service Centers, Grande
Park training center (to help other
regions develop Grande Parks). care
concepts for the 21 st cemury (dem-
onstration sites for health.child and
adult care), etc,
See V1SION, Page 12