HomeMy WebLinkAboutCouncil Actions 01-24-94MUSSER
31835
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 24, 1994
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order Roll Call. All Present.
The Invocation was delivered by The Reverend John D. Cannon,
Associate Pastor, North Roanoke Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Adopted Resolution No. 31835-012494 commending and
congratulating the Virginia Tech football team and Coach Frank Beamer for
an outstanding season, culminating in the team's 45-20 victory over the
University of Indiana in the Independence Bowl. (7-0)
CONSENT AGENDA
(APPROVED 7-0)
ALL MATrERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF erFY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
1
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
Extracts of minutes of the regular meetings of Council held on
Monday, December 13, 1993, and Monday, December 20, 1993; and minutes
of the special meeting of Council held on Tuesday, January 18, 1994.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
C-2
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-3
A report of the City Attorney requesting that Council convene in
Executive Session to discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions of a new gas
franchise, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, being the terms and
conditions of a new gas franchise, pursuant
to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended.
C-4
A report of the City Manager with regard to personnel lapse for the
second quarter of fiscal year 1993-94.
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
HF. ARING OF CITIZF~NS UPON PUBLIC MATTERS:
None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to the City's Community Oriented Policing
Effort (COPE).
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
2. A report with regard to snow emergency operations for the
months of December, 1993, and January, 1994.
Adopted Budget Ordinance No. 31845-012494. (7-0)
o
A report recommending execution of Amendment No. 9 to the
City's engineering contract with Mattern & Craig, Inc.,
Consulting Engineers, for additional engineering services in
connection with the "Widening and Realignment of Second
Street/Gainsboro Road and Wells Avenue" projects, to provide
an increase of $26,705.30, for a total not to exceed
$2,484,462.60; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 31846-012494 and Resolution
No. 31847-012494. (7-0)
A report recommending acceptance of the bids submitted by
KME Fire Apparatus, in the amount of $233,390.00, for one
new fire pumping engine, and Fire Brand, Inc., in the amount
of $22,862.70, for miscellaneous operational equipment for use
in the Fire Department.
Adopted Resolution No. 31848-012494. (7-0)
A report recommending acceptance of the bid submitted by
Linear Dynamics, Inc., in the amount of $37,746.00, for
providing 7,200 gallons of traffic paint for use in marking City
streets.
Adopted Resolution No. 31849-012494. (7-0)
b. DIRECTOR OF FINANCE:
1. A financial report for the month of December, 1993.
Received and filed.
c. CITY ATTORNEY:
A report recommending adoption of a resolution authorizing the
City Manager to file an application with the State Council on
Local Debt seeking qualification of the Hotel Roanoke/
Conference Center Project for certain sales tax rebates under the
Public Facilities Act.
Adopted Resolution No. 31850-012494. (7-0)
CITY CLERK:
A report advising of expiration of the three year terms of
Marilyn L. Curtis, M. Wendy O'Neil and James M. Turner, Jr.,
as Trustees of the Roanoke City School Board on June 30,
1994, and that applications for the upcoming vacancies will be
received in the City Clerk's Office until 5:00 p.m. on Thursday,
March 10, 1994.
Received and filed.
6. REPORTS OF COMMITTEES: None.
7. UNFINISHF~D BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10.
OTHER HEARINGS OF CITIZI~.NS: None.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed Pearl Fu as a member of the Special Events Committee.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of January, 1994.
No. 31835-012494.
A RESOLUTION commending and congratulating the Virginia Tech
football team and Coach Frank Beamer for an outstanding season,
culminating in the team's 45-20 victory over the University of
Indiana in the Independence Bowl.
WHEREAS, on December 31, 1993, the Virginia Tech football team
defeated the University of Indiana 45-20 in the Independence Bowl
at Shreveport, Louisiana;
WHEREAS, in defeating an excellent Indiana team, which was
ranked 21st in the Associated Press poll, Virginia Tech broke
Independence Bowl records for most points scored (45), most points
in a quarter (21) and fewest first downs allowed (11);
WHEREAS, Virginia Tech's offense gained 318 yards against the
Indiana defense, ranked 10th nationally, and Virginia Tech's
defense sacked Indiana's quarterback seven times and held Indiana's
offense to twenty yards rushing;
WHEREAS, Coach Frank Beamer's Virginia Tech football team
finished an outstanding season with a 9-3 record and ranked 22nd in
the Associated Press poll; and
WHEREAS, in their outstanding performance the Virginia Tech
football team has brought great honor and acclaim to Virginia
Polytechnic Institute & State University and the Commonwealth of
Virginia;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. City Council adopts this resolution as a means of
congratulating and commending the Virginia Tech football team,
Roanoke's hometown team, and Coach Frank Beamer on their
outstanding 9-3 season, culminating in a 45-20 Independence Bowl
victory over the University of Indiana.
2. The City Clerk is directed to forward an attested copy of
this resolution to Dr. Paul E. Torgersen, President, Virginia
Polytechnic Institute & State University, David Braine, Athletic
Director, and Coach Frank Beamer.
ATTEST:
City Clerk.
MARY F. PAI~ K~.i~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virsinia 24011
Telephone: (703) 981-2~41
January 21, 1994
SANDRA H. EAKIN
Deputy City Clerk
Coach Frank Beamer
Virginia Polytechnic Institute
and State University
253 Jamerson Athletic Center
Blacksburg, Virginia 24061,0502
Dear Coach Beamer:
Pursuant to my telephone conversation with your secretary on Thursday, January
20, 1994, this is to confirm your attendance at the Roanoke City Council meeting
scheduled for 2:00 p.m., on Monday, January 24, 1994, for a presentation by the
Mayor and Members of Council of a Resolution commending and congratulating the
Virginia Tech football team and its coach for an outstanding season.
The meeting will be held in City Council Chambers, Room 450 of the Municipal
Building, 215 Church Avenue, S. W., in downtown Roanoke. (In the event that you
are not familiar with the downtown Roanoke area, you will need to exit from 1-81 onto
1-581 south, follow I-$81 south to the Downtown exit, take the Downtown exit to
Williamson Road, follow Wililamson Road approximately 1/2 mile to Church Avenue,
S. W., turn right onto Church Avenue, go approximately 4 blocks, and the Municipal
Building is located on the right side of Church Avenue between Second Street and
Third Street, S. W.)
If you have any questions, please do not hesitate to call me at (703) 981-2541. We
look forward to seeing you on January 24.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:e
pc: Mr. Dave Breine, Athletic Director, Virginia Polytechnic Institute and State
University, 253 Jamerson Athletic Center, Blacksburg, Virginia 24061-0502
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
January 24, 1994
The Honorable Members of the
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
WILBURN C. DIBUNG, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-9~ 1-2431
TELECOPIER: 703-224.3071
January 24, 1994
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mrs. Bowles and Gentlemen:
This is to request that Council convene in Executive Session
to discuss specific legal matters requiring the provision of legal
advice by counsel being the terms and conditions of a new gas
franchise pursuant to ~2.1-344(A)(7), Code of Virginia (1950), as
amended.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities and Operations
'9zl J~N20 P?:12
January 24, 1994
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Personnel Lapse for the Second Quarter of Fiscal Year 1993-94
Dear Mayor and Council Members:
Personnel lapse is generated due to employee turnover and vacancies in City departments.
For the current fiscal year, salary savings of $725,000 are projected as a result of these vacancies.
The following figures represent the status of Personnel Lapse for Fiscal Year 1993-94 as of
December 31, 1993:
General Fund:
Total Budgeted Personnel Lapse
($725,000)
First Quarter Personnel Lapse Generated
Second Quarter Personnel Lapse Generated
October $96,800
November 64,346
December 85,157
Less Revenue Adjustment
Net Second Quarter Reduction
Personnel Lapse Balance Remaining
after First and Second Quarters
$246,303
(34,660)
$269,159
211,643
($244,198)
To provide timely information to City Council and increase administrative efficiency, the
status of lapse is now being reported quarterly to City Council as a Consent Agenda item. A
fourth quarter report will provide a budget ordinance that encompasses all quarters, eliminates the
budgeted lapse amount and adjusts affected departmental operating budgets. Please let me know
if you have any questions.
Sincerely,
W. Robert Herbert
City Manager
WRH:DSA
CC~
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Diane S. Akers, Budget Administrator
Directors
Roanoke, Virginia
January 24, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda on Monday,
January 24, 1994, for a Briefing concerning Community Oriented
Policing Effort (COPE).
Respectfully submitted,
obert Herbert
City Manager
WRH/hw
cc: City Attorney
Director of Finance
Public Safety Director
MARY F. PARKER
City Clerk, CMC/AA~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 27, 1994
File #60-20-183=410-514
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31845-012494 amending and reordaining certain
sections of the 1993-94 General Fund Appropriations, providing for the
appropriation and transfer of funds to certain accounts in connection with snow
emergency operations for the months of December, 1993 and January, 1994.
Ordinance No. 31845-012494 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 24, 1994.
e-~'x' ~'~~'Sincerely' ~A~ .
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc;
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
1993-94 General
emergency.
WHEREAS,
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIa
The 24th day of 3anuary, 1994.
No. 31845-012494.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
& ro rlations
Public Works
Streets and Traffic (1) ...........................
Snow Removal (2-4) ................................
Nondepartmental
Contingency - General Fund (5) ....................
Grants-in-Aid Commonwealth
Other Categorical Aid (6) .........................
$ 19,974,714
2,138,561
167,200
46,210,569
232,733
$ 28,430,446
11,348,772
1) Maintenance of
Infrastructures
2) Overtime Wages
3) FICA
4) Chemicals
5) Contingency
6) Street Maintenance
(001-052-4110-3055) $(16,000)
(001-052-4140-1003) 10,000
(001-052-4140-1120) 765
(001-052-4140-2045) 46,315
(001-002-9410-2199) (12,407)
(001-020-1234-0650) 28,673
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
January 24, 1994
The Honorable David A. Bowers,
and Members of City Council
Roanoke, Virginia
Mayor
Dear Mayor Bowers and Council Members:
Subject: Snow Emergency Operations -
December 1993 and January 1994
I. Background:
Major snow storms occurred in the Roanoke Valley on
December 20, 25, 27, 1993, and January 3 and 17, 1994.
These storms deposited nearly 17 inches of snow
accumulation at the Roanoke Regional Airport.
1993-94 Budget included $110,120 for snow removal from
the City streets and rights-of-way, for overtime
salaries, supplies, and chemicals; other operating
accounts are used for regular salary and equipment costs.
II.
Current Situation:
City employees continue to struggle with the extreme cold
and icy conditions.
Approximately 5,943 hours of regular time and 3,144
hours of overtime have been expended to date plowing and
spreading salt and abrasives on streets, keeping
equipment in service, etc. This salary cost to date has
been approximately $94,871.
City equipment has operated more than 5~184 hours. Cost
of fuel, parts~ and supplies to date is in excess of
$7,089.
III .
2~480 tons of rock salt and abrasives have been spread on
streets and bridges. The values of these products has
been more than $94,392.
Total cost to the City for snow removal efforts so far
this season has been approximately $196~352.
Issues:
A. Overtime Accounts.
B. Supplies and Materials.
C. Funding.
Mayor Bowers and Council Members
Page 2
IV. Alternatives:
City Council authorize the Director of Finance to
increase the revenue estimate for Street Maintenance
(Account No. 001-020-1234-0650) and appropriate $28,673
to the Snow Removal Budget; actual State Highway
Maintenance allocation for FY94 ($6,489,873) is greater
than the FY94 adopted revenue estimate ($6,461,200).
Additionally, City Council authorize the transfer of
$16~000 from the General Fund Streets & Traffic
Maintenance Account No. 001-052-4110-3055 and $12~407
from the General Fund Contingency Account
No. 001-002-9410-2199 to the Snow Removal Budget.
Overtime Accounts can be returned to a reasonable
level of funding to handle the need for employees
to work at nights and weekends on snow emergency
duties.
2. Supplies and Materials can be restored to a
comfortable level in anticipation of more wintery
weather this season.
Fundinq is available in the suggested accounts to
provide these essential services.
City Council not authorize the Director of Finance to
increase the revenue estimate for Street
Maintenance (Account No. 001-020-1234-0650) and not
appropriate $28,673 to the Snow Removal Budget; actual
State Highway Maintenance allocation for FY94
($6,489,873) is greater than the FY94 adopted revenue
estimate ($6,461,200). Additionally, City Council not
authorize the transfer of $16~000 from the General Fund
Streets & Traffic Maintenance Account No. 001-052-4110-
3055 and $12~407 from the General Fund Contingency
Account
No. 001-002-9410-2199 to the Snow Removal Budget.
Overtime Accounts could not be returned to a
reasonable level of funding. In the event of
additional snowfall, the City would be unable to
provide adequate service to ensure public safety.
Supplies and Materials could not be restocked and
we would soon be completely out of salt and
abrasives to spread on icy streets and bridges.
3. Fundinq would remain available in the existing
accounts.
Mayor Bowers and Council Members
Page 3
v. Recommendation:
City Council approve Alternative A, thus authorizing the
Director of Finance to increase the revenue estimate for
Street Maintenance Account No. 001-020-1234-0650 and
appropriate $28,673; transfer $16,000 from the General Fund
Streets & Traffic Account No. 001-052-4110-3055 and $12,407
from the General Fund Contingency Account
No. 001-002-9410-2199 all to the following Snow
accounts:
Overtime
FICA
Chemicals
No. 001-052-4140-1003 $10,000
No. 001-052-4140-1120 765
No. 001-052-4140-2045 46~315
$57~080
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
cc:
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Director of Finance
Mr. William F. Clark, Director of Public Works
Mr. William L. Stuart, Manager, Streets & Traffic
Removal
MARY F. PA~KEi~
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ~,56
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 27, 1994
File #20-77-200-247-258-405-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31847-012494 authorizing Amendment No. 9 to
the City's engineering services contract with Matters & Craig, Inc., Consulting
Engineers, under date of January 26, 1988, to provide for additional engineering
services related to the widening and realignment of Second Street/Gainsboro Road
and Wells Avenue Projects, as more particularly described in your report under date
of January 24, 1994, in an amount not to exceed $26,705.30, for a total contract
amount not to exceed $2,484,462.60, including Amendment No. 9. Resolution No.
31847-012494 was adopted by the Council of the City of Roanoke at a regnlar meeting
held on Monday, January 24, 1994.
Sincerely,
City Clerk
MFP: sm
Enc.
pc:
Gene R. Cress, Consulting Engineer, Mattern & Craig, Inc., 701 First Street,
S. W., Roanoke, Virginia 24011
Wilburn C. Dibling, Jr., City Attorney
James D. Gvisso, Director of Finance
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Chavlas M. Huffine, City Engineer
W. Robert Herbert
January 27, 1994
Page 2
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Charles A. Harlow, Acting Grants Monitoring Administrator
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of January, 1994.
No. 31847-012494.
A RESOLUTION authorizing an Amendment to the City's
engineering services contract with Mattern & Craig, Inc.,
Consulting Engineers, to provide for additional engineering
services relating to the widening and realignment of Second
Street/Gainsboro Road and Wells Avenue Projects.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized to execute and attest,
respectfully, Amendment Number 9 to the City's engineering services
contract with Mattern & Craig, Inc., Consulting Engineers, dated
January 26, 1988, to provide for additional engineering services
related to the Widening and Realignment of Second Street/Gainsboro
Road and Wells Avenue Projects, as more particularly described in
the City Manager's Report to this Council dated January 24, 1994.
2. Such amendment shall provide for services in an amount
not to exceed $26,705.30 with the total contract amount not to
exceed $2,484,462.60.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~/nia 22011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 27, 1994
File #60=20-77-200=247-258-405-514
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear M~. Grisso:
I am attaching copy of Ordinance No. 31846-012494 amending and reordaining certain
sections of the 1993-94 Capital Fund Appropriations, providing for appropriation of
$28,041.00 in connection with Amendment No. 9 to the City's engineering contract
with Mattern & Craig, Inc., Consulting Engineers, for additionai engineering
services related to the widening and realignment of Second Street/Gainsboro Road
and Wells Avenue Projects. Ordinance No. 31846-012494 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, January 24, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Charles M. Huffine, City Engineer
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Charies A. Hariow, Acting Grants Monitoring Administrator
Diane S. Akers, Budget Administrator, Office of Management and
Budget
1993-94
emergency.
WHEREAS,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 24th day of January, 1994.
No. 31846-012494.
AN ORDINANCE to amend and reordain certain sections of the
Capital Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro ri&tions
Streets & Bridges $
2nd Street / Gainsboro Rd / Wells Ave (1-2) ........
Capital Improvement Reserve
Public Improvement Bonds - Series 1992A (3) ........
R~V~U~
Due from State - VDOT 2nd St (4)
7,501,698
5,373,147
5,017,066
17,065
3,296,474
1) Appropriated
from Bond
Funds
2) Appropriated
from State
3) Streets &
Bridges
4) Due from VDOT
(008-052-9547-9001) $ 1,336
(008-052-9547-9007) 26,705
(008-052-9700-9181) ( 1,336)
(008-1233) 26,705
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
January 24, 1994
Honorable David A. Bowers,
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Mayor
SUBJECT:
Request for Authorization to Execute Amendment 9 of
the Contract with~attern & Craig, Inc., for
Additional Enqineertng Servlces for "Widening and
Realignment of Second Street/Galnsboro Road and
Wells Avenue" Projects
Background:
ae
On April 13~ 1987 City Council requested the Virginia
Department of Transportation (VDOT) to program projects
for roadway widening and realignment to include:
1. Wells Avenue, N.W. from Williamson Road to First
Street, N.W.
2. First Street/Gainsboro Road from Madison Avenue,
N.W. to Salem Avenue, S.W. and Intersection of
Orange Avenue and Gainsboro Road.
Redevelopment proposed for the Henry Street Area and
improved access to downtown Roanoke required that a more
expeditious method be found to proceed with improvements
on First Street/Gainsboro Road and Wells Avenue.
On July 27~ 1987 City Council authorized agreements with
the VDOT by which the City assumed responsibility for
administering all aspects of the First Street/Gainsboro
Road and Wells Avenue projects. Preliminary engineering
phase would be generally handled on the normal 95%-VDOT
and 5%-City cost-sharing basis (cost-sharing percentages
in effect at that time).
De
On December 21~ 1987 City Council awarded an engineering
services reimbursement with a cost ceiling contract to
Mattern & Craig, Inc., Consulting Engineers, in an amount
not to exceed $1~002~342.24 and appropriated $50~117.00
for payment of invoices from the VDOT for the City's five
percent share of this contract.
Scope of Work to be performed by Mattern & Craig, Inc.,
Consulting Engineers, consists of the preparation of
complete surveys, right-of-way and construction plans and
Members of City Council
Page 2
II.
plats, utilities, signs, signals, pavement markings,
lighting and landscaping plans, structures, traffic data,
environmental assessment, geological borings and testing,
construction administration, and inspection of
construction.
Downtown North Development Plan results were released at
May 11, 1989 press conference, and included a
recommendation to construct a four-lane Second Street
bridge instead of a four-lane First Street bridge. The
Second Street corridor provides a clearer and more well-
defined west circumferential route than First Street (see
Attachment A - map).
On October 1t 1990 City Council approved the location and
major design features of the widening and realignment of
Second Street/Gainsboro Road from Salem Avenue to Orange
Avenue.
On August 9, 1993 City Council approved the location and
major design features of the realignment of Wells Avenue,
N.W. from Williamson Road to Second Street, N.W.
H. Amendments to this agreement are summarized on Attachment
B.
Total costs invoiced by Mattern & Craig, Inc., for this
project through December 4, 1993, include $1,385,244.58
for Second Street/Gainsboro Road and $390~265.04 for
Wells Avenue. Tasks accomplished include aerial
photography, base mapping, surveying, traffic data,
collection and analysis, roadway design and intersection
plan design for Gainsboro Road at Orange Avenue. The
City's share of these costs is $162~419.
Current Situation:
SupDlemental agreement to the contract with Mattern &
Craig, Inc., Consulting Engineers (proposedAmendment No.
9) is needed to address the following engineering
services:
Redesign of the bridge railing for the Second
Street/Gainsboro Road bridge to enhance the
appearance of the bridge. Bridge rail originally
planned consisted of 3 aluminum rails which is a
standard feature on many bridges in Virginia.
The proposed bridge rail is a single black rail of
equivalent cost that has a greater aesthetic
quality. The redesign effort is primarily
associated with redesign of the bridge support
structure for the proposed bridge rail.
Members of City Council
Page 3
III.
IV.
Design effort to incorporate underground placement
of APCO's facilities in the roadway plans. This
will make roadway contractor responsible for this
construction rather than APCO. This will reduce the
amount of time that Wells Avenue will be disrupted,
and will be advantageous by making the contractor
solely responsible for this effort rather than risk
delays that could be caused by others.
Issues:
A. Reasonableness of fee
B. Fundinq
C. Schedule
Alternatives:
Authorize Amendment Number 9 of the engineering contract
with Mattern & Craig, Inc., Consulting Engineers for
additional engineering services for "Widening and
Realignment of Second Street/Gainsboro Road and Wells
Avenue" to provide an increase of $26,705.30 (subject to
VDOT approval) for a total not to exceed $2~484t462.60.
Reasonableness of fee has been established through
"cost ceiling". Mattern & Craig, Inc., Consulting
Engineers, has reset a total cost ceiling in their
amendment proposal of $2t484~462.60. The additional
$26,705.30 (see attachment C - fee proposal)
includes the necessary engineering services.
Fundinq for the City's share needs to be
appropriated from the Streets and Bridges category
of the 1992A Bond Series to account number 008-052-
9547-9007. City share is $1~335.27 (which is 5% of
the $26,705.30). The billing procedures between
Mattern & Craig, Inc., Consulting Engineers, VDOT,
and the City require that $28~040.57 be appropriated
and that the receivable account be increased by
$26~705.30.
Schedule for Mattern & Craig, Inc.,
Engineers, to proceed with work on this
take effect immediately.
Consulting
item would
B. Do not authorize the amendment for the additional
engineering services with Mattern & Craig, Inc.,
Consulting Engineers.
Members of City Council
Page 4
1. Reasonableness of fee is not an issue. Existing
contract fee remains in effect.
2. Funding for existing contract has previously been
appropriated.
Schedule for beginning project construction in 1994
would be jeopardized, as proper plans could not be
developed.
V. Recommendation is that City Council:
Authorize Amendment Number 9 of the engineering services
contract with Mattern & Craig, Inc., Consulting
Engineers, for additional engineering services for
"Widening and Realignment of Second Street/Gainsboro Road
and Wells Avenue" to provide an increase of $26,705.30
(subject to VDOT approval) for a total amount not to
exceed $2,484,462.60.
Appropriate $28,040.57 to account number
008-052-9547-9007, $11335.27 of which is to be
transferred from the Streets and Bridges category of
1992A Bond Series, and $261705.30 to be reimbursed by the
Virginia Department of Transportation.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:RKB:jrm
Attachments:
A - Map
B - Amendment Summary
C - Fee Proposal
copy:
Director of Finance
City Attorney
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Accountant, Contracts & Fixed Assets
Construction Cost Technician
ORANGE
AVENUE
C
MADISON
GILMER
LEGEND
~ CHURCH
~ SCHOOL
o LIBRARY
O PARK
ATTACHMENT A
RTE. 460
nd ET.,
QAINEBORO RD,
--WELL8
AVENUE
CONNECTION
THE
PROPOSED
PROJECT
Figure I
Z
ATTACHMENT C
CRAIG
Project U000-128-116, PE-101, RW-201, C-501, B-610
Project U000-128-117, PE-101, RW-201, C-501
2ND STREET/GAINSBORO ROAD & WELLS AVENUE, CITY OF ROANOKE
COST PLUS FIXED FEE CON'r~ACT
(Computation of ~ee)
Co
D.
E.
F.
G.
H.
= $ 7,907.24
DIRECT LABOR, ESTIMATED
PAYROLL BURDEN & GENERAL
ADMINISTRATIVE OVERHEAD
7,907.24 X 1.7274' = 13,658.97
FEE BA~E (A+B) = 21,566.21
NET FEE (0.125) (C) = 2,695.78
NONS~-LARY DIRHCT COSTS, ESTIMATE = 1,300.00
TOTA~ ESTIMATED COSTS (C=D=E) = 25,561.99
CONTINGENCY (C+E) x 0.05 = 1,!43.31
LIMITING FEE (Maximum Total Compensation) = 26,705.30
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOK
OFFICE OF THE CITY CLERK
21 $ Church Avenue, S.W., Room 456
Roanoke, Vir//nia 2~011
Telephone: (?03) 981-2.~1
SANDRA H. EAKIN
Deputy City Clerk
January 27, 1994
File #70-270-361-472
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31848-012494 accepting bids submitted by KME
Fire Apparatus, in the amount of $233,390.00 and Fire Brand, Inc., in the amount
of $22,862.70, to furnish and deliver one new fire pumping engine, and certain
miscelianeous peratlonalequlpment, as more particularly described in Attachment A
O *
to a report of the City Manager under date of January 24, 1994. Resolution No.
31848-012494 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 24, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Erie.
pc:
John J. Kovatch, III, Vice-President, KME Fire Apparatus, One Industrial
Drive, Nesqueshoning, Pennsylvania 18240
Russell G. Bold, Sales Manager, Fire Brand, Inc. 3025 S. Military Highway,
Chesapeake, Virginia 23323 '
Wilburn C. DibLing, Jr., City Attorney
James D. Orisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Rawleigh W. Quarles, Fire Chief
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
Diane S. Akere, Budget Administrator, Office of Management and
Budget
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
January 27, 1994
File #70-270-361-472
American Fire Apparatus, Inc.
Atlantic Fire Systems of Salem
Chief's' Fire and Rescue
Colonial Fire and Rescue Equipment
East Coast Fire and Safety Equipment
Ferrara Fire Apparatus, Inc.
Fire and Safety Equipment Co.
Fire Equipment and Supply Co., Inc.
Fire X Corp.
Guardian Fire and Safety Equipment Co.
LaFrance Equipment Corporation
Pierce Manufacturer
Response Vehicles of Virginia, Inc.
Seagreve Fire Apparatus, Inc.
Slagie's Fire and Equipment Supply Co., Inc.
3-D Manufacturing Co.
TBC Fabrication, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 31848-012494 accepting bids submitted by KME
Fire Apparatus, in the amount of $233,390.00 and Fire Brand, Inc., in the amount
of $22,862.70, to furnish and deliver one new fire pumping engine, and certain
miscellaneous operational equipment, as more particularly described in Attachment A
to a report of the City Manager under date of January 24, 1994. Resolution No.
31848-012494 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 24, 1994.
An~erican Fire Apparatus, Inc.
Atlantic Fire Systems of Salem
Chief's Fire and Rescue
Colonial Fire and Rescue Equipment
East Coast Fire and Safety Equipment
Ferrara Fire Apparatus, Inc.
Fire and Safety Equipment Co.
Fire Equipment and Supply Co., Inc.
Fire X Corp.
Guardian Fire and Safety Equipment Co.
LaFrance Equipment Corporation
Pierce Manufacturer
Response Vehicles of Virginia, Inc.
Seagrove Fire Apparatus, Inc.
Slagle's Fire and Equipment Supply Co., Inc.
3-D Manufacturing Co.
TBC Fabrication, Inc.
January 27, 1994
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed equipment.
Sincerely, ~d~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of January, 1994.
No. 31848-012494.
A RESOLUTION accepting bids made to the City for furnishing
and delivering one new fire pumping engine and miscellaneous
operational equipment; and rejecting all other bids made to the
City.
BE IT RESOLVED by the Council of the City of Roanoke that:
i. The bid of KME Fire Apparatus, made to the City, offering
to furnish and deliver one new fire pumping engine, meeting all the
City's specifications and requirements therefor, for a total cost
of $233,390.00, which bid is on file in the Office of the City
Clerk, is hereby ACCEPTED.
2. The bid of Fire Brand, Inc., made to the City, offering
to furnish and deliver certain miscellaneous operational equipment,
more particularly described in Attachment A to the report of the
City Manager, dated January 24, 1994, meeting all the City's
specifications and requirements therefor, for a total cost of
$22,862.70, which bid is on file in the Office of the City Clerk,
is hereby ACCEPTED.
3. The City's Manager of General Services is hereby
authorized to issue the requisite purchase orders therefor,
incorporating into said orders the City's specifications, the terms
of said bidders' proposals and the terms and provisions of this
resolution.
procurement are hereby REJECTED,
notify each such bidder and
appreciation for such bid.
Any and all other bids made to the City for the aforesaid
and the City Clerk is directed to
to express to each the City's
ATTEST:
City Clerk.
Roanoke, Virginia
January 24, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bids for Fire Pumping Engine,
Bid No. 93-11-49 and
Miscellaneous Operational
Equipment, Bid No. 93-11-50
I. Backqround
Capital Maintenance and Equipment ReDlacement
Proqram has identified the need to replace one (1)
Fire Pumping Engine complete with operational
equipment.
Specifications were developed and along with
Request For Quotation were sent to thirty-two (32)
vendors for the Fire Pumping Engine and to thirty-
three (33) vendors for the Miscellaneous
Operational Equipment. A public advertisement was
also published in the Roanoke Times and Roanoke
Tribune.
The operational equipment items are shown on
Attachment "A" of this report.
December 13~ 1993 bids were received, publicly
opened and read in the Office of the Manager of
General Services.
Bond requirements A performance bond in the
amount of 100% of the bid on the Fire Pumping
Engine was specifically identified in the
specifications as a requirement.
Ten (10) bid responses were received on the Fire
Pumping Engine. Thirteen (13) bid responses were
received on the Miscellaneous Operational
Equipment. Bid tabulations are attached.
II. Current Situation
Ail bid responses were evaluated in a
manner by representatives of the
departments:
consistent
following
Public Safety
Fire Department
General Services
Fire Pumping Engine, Bid No. 93-11-49
Miscellaneous Operational Equipment, Bid No.
Page 2
93-11-50
Bid evaluations on the Fire Pumping Engine are as
follows:
The lowest bid, submitted by American Fire
Apparatus, Inc. took sixteen (16) exceptions
to the specifications. These exceptions are
substantial and cannot be waived as
informalities.
The second lowest bid, submitted by 3-D
Manufacturing Company took twelve (12)
exceptions to the specifications. These
exceptions are substantial and cannot be
waived as informalities.
The third lowest bid, the alternate bid,
submitted by Response Vehicles of Virginia,
Inc. is on a Demo unit and not a new unit as
specified. There were also fourteen (14)
exceptions taken to the specifications. These
exceptions are substantial and cannot be
waived as informalities.
The lowest bid~ meetinq specifications is
submitted by KME Fire Apparatus, for the cost
of, including the 100% performance bond,
$233~390.00.
Bid evaluations on the Miscellaneous Operational
Equipment are as follows:
The lowest bid, submitted by Colonial Fire and
Rescue, did not bid on twenty-four (24)
required operational items.
The second lowest bid, submitted by LaFrance
Equipment Corporation, did not bid on four (4)
substantial operational items.
o
The third lowest bid, submitted by American
Fire Equipment, did not bid on four (4)
substantial operational items.
The fourth lowest bid, submitted by Slagle's
Fire Equipment and Supply Company, Inc. did
not bid on three 3) substantial operational
items.
Fire Pumping Engine, Bid No. 93-11-49
Miscellaneous Operational Equipment, Bid No.
Page 3
93-11-50
III.
IV.
The fifth lowest bid, submitted by Atlantic
Fire Systems of Salem, did not bid on four (4)
substantial operational items.
The sixth lowest bid, submitted by Chief's
Fire and Rescue, did not bid on three (3)
substantial operational items.
The lowest bid, on all items and meeting
required specifications, is submitted by Fire
Brand, Inc. for the total cost of $22~862.70.
Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
A. Council accept the lowest responsible bids as
follows:
One (1) New Fire Pumping Engine from KME Fire
Apparatus for the total cost of $233~390.00.
Miscellaneous Operational Equipment from Fire
Brand, Inc. for the total cost of $22~862.70.
Need - Requested equipment is needed for
and will provide necessary fire
protection to the citizens of the City of
Roanoke.
Compliance with Specifications - The bids
recommended by this alternative meets all
required specifications.
Fund Availability Funds are available
in Fleet Management Account 017-052-2642-
9010 to provide for this purchase.
Fire Pumping Engine, Bid No. 93-11-49
Miscellaneous Operational Equipment, Bid No.
Page 4
93-11-50
B. Reject all Bids.
Need - With this alternative, the
necessary fire protection to citizens
would not be accomplished in the most
efficient and effective manner.
Compliance with Specifications would not
be a factor in this alternative.
Fund Availability - Designated Funds
would not be expended under this
alternative.
Recommendation
Council concur with Alternative "A" - accept the
lowest responsible bids as follows:
One (1) New Fire Pumping Engine from KME Fire
Apparatus for the total cost of $233,390.00.
Miscellaneous Operational Equipment from Fire
Brand, Inc. for the total cost of $22~862.70.
Reject all other Bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
cc:
City Attorney
Director of Finance
Management & Budget
Attachment "A"
Miscellaneous Operational Equipment
For Fire Pumper
1. Three (3) sets Spanner Wrench Holder Sets Redhead Style 146-2.
2. Three (3) Redhead Style 107 Hydrant Wrenches.
3. Two (2) Redhead Style 54 RL 2 1/2" male x 3 1/2" female
swivel.
4. Three (3) Redhead Style 36 2 1/2" M x 2 1/2" M adapters.
5. Three (3) Redhead Style 35 2 1/2" F x 2 1/2" F adapters.
6. Three (3) Redhead Style 37 3 1/2" F x 2 1/2" M adapters.
7. Four (4) Redhead No. 35 3 1/2" F x 3 1/2" F adapters.
8. Three (3) Redhead No. 36 3 1/2" M x 3 1/2" M adapters.
9. One (1) Akron Style 1581 2 1/2" F x 1 1/2" M x 1 1/2" M Gated
Wye.
10. Four (4) Redhead Style 54 - LH 3 1/2" M x 2 1/2" F swivel
adapter.
11. Two (2) Redhead Style 37 RL Hard-coated 3 1/2" M x 2 1/2" F.
12. Two (2) Akron Style 1129 2 1/2" Ball Shut-Off Nozzles with
standard 1 1/8" tip.
13. Two (2) Akron Style 1 1/4" tips for Style 1129 Nozzle.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Two (2) Akron Style 1725 2
Three (3) Akron Style 1715
(1) Akron Style 1701 1"
1/2" Turbojet Nozzle s.
1 1/2" Turbojet Nozzles.
Turbojet Booster Nozzle.
One
One (1) Akron Style 2285 2 1/2" Gated Valve (lightweight).
One (1) Partner Hooligan Bar.
Four (4) MSA #484928 breathing apparatus 30 minute size
lightweight, with 2 large & 2 medium facepieces, with nose
cups a total of four mask.
Four (4) MSA lightweight spare cylinders.
Two (2) lightweight salvage covers, size 141 x 12'.
Two (2) rubber mallets, Nupla #4 or equal.
Attachment "A"
Page 2
23. One
24. One
25.
26.
27.
28.
29.
30.
NOTE:
(1) Scoop Shovel to be mounted under tail step.
(1) Akron style 588 hose clamp.
All 1 1/2", 2 1/2", and 3 1/2" hoses are to be color
woven yellow ponn golden supreme or fire-equipment
only.
(28) 50 foot sections 2 1/2" D.J. Fire Hose with Redhead
forged couplings. Hose rated at 800 psi.
(24) 50 foot sections 3 1/2" D.J. Supply line hose, with
Redhead couplings. Hose rated at 800 psi.
Twelve (12) 50 foot sections 1 1/2" D.J. Fire Hose with
forged couplings. Hose rated at psi.
Four (4) 50 foot sections of 1' booster hose with Barway
couplings, 800 psi test.
One (1) 3 1/2" F x 2 1/2" M x 2 1/2" M Gated Wye.
Full size skull saver ladder cover is to be furnished for the
end of the ladder.
o
o
o
o
0
0
o
0
0
0
o
o
0
o
o
0
0
0
0
i
0
January 24, 1994
'94 ,Ja,~l 20 p i:Si~
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
December Financial Report
Attached is the monthly financial report for December. This report marks the
halfway point of fiscal year 1994. National economic indicators are encouraging. The
housing industry is showing sustained growth and the big three auto makers ended
1993 with an approximate 10% increase in s,ales compared to 1992. Hopefully these
growth trends will continue through 1994. We would like to point out several items
of General Fund Revenue and Expenditures that deserve comment.
REVENU.__~___~E
Total General Fund revenues have a positive variance of 3.81% over fiscal year
1993 on a year-to-date basis. This is very close to the anticipated increases in
revenues in the fiscal year 1994 adopted budget. Variances in the specific categories
of revenue are as follows:
General Property Taxes show an increase of 2.45% over last fiscal year. This
increase is right on target with the revenue estimate.
Other Local Tax collections have a favorable variance of 7.21% over fiscal year 1993.
C & P Telephone Company was late with their December payment of approximately
$207,000 due to processing delays. This payment has now been received, and would
have made the positive variance for Local Taxes even larger had it been received in
the applicable month. The largest contributor to the favorable variance is increased
utility tax collected on electrical usage, due to the extremely hot summer of 1993.
Sales taxes are up 4.33% on a year-to-date basis over last year, slightly ahead of the
3% increase projected in the FY94 budget. Cigarette taxes are up 18%, slightly less
than the 21% increase in the tax rate effective July 1, 1993. Also, Meals Tax
revenues are showing a favorable variance with a 14% increase over last fiscal year.
Permits, Fees and Licenses are up 23.47% over last year. This is attributable mostly
to increased building related permits.
Honorable Mayor and Members
Roanoke City Council
January 24, 1994
Page 2
Fines and Forfeitures are showing a positive trend of 4.5%, due primarily to increased
collections from parking tickets. An automated system for management of parking
tickets was installed last fiscal year and has improved the efficiency and effectiveness
of collections.
Revenue from Use of Money and Property is down somewhat due to lesser interest
income earned by the General Fund. This is due primarily to the movement of
operating cash from the General Fund to the newly established School Fund.
Grants-In-Aid-Commonwealth reflects a small positive variance and is on target with
the estimate.
Grants-In-Aid-Federal Government is down considerably from last fiscal year. The City
received flood damage reimbursements of approximately $116,000 in fiscal year
1993, which accounts for this noticeable variance. The City received $56,858 this
fiscal year for reimbursements related to the snow storm last March.
Miscellaneous Revenue reflects a negative variance of 71.79% due to the timing of
collections for insurance recoveries, and sales of surplus City equipment.
Internal Services Revenues are up 4.95% over fiscal year 1993 due to increased rates
effective at the beginning of the fiscal year.
EXPENDITURE~S
Expenditures for the entire General Fund are up only 0.96% compared to last fiscal
year. On a year-to-date basis, one less payday has occurred this fiscal year compared
to last. This accounts for the unusually small growth in expenditures compared to
fiscal year 1993. Variances in specific categories are explained as follows:
Public Works expenditures are down 11.21 % compared to fiscal year 1993. Although
the current year paving contract is approximately the same as last year, the timing of
payments is such that approximately $113,407 less has been spent on a year-to-date
basis. Also, equipment purchases for Streets and Traffic, Parks Maintenance and
Solid Waste Management are significantly less this year than last. This is partially due
to timing of purchases of equipment and is expected to even out somewhat as we
move further into the fiscal year.
Honorable Mayor and Members
Roanoke City Council
January 24, 1994
Page 3
Health and Welfare expenditures are up 11.88%, primarily due to increased Foster
Care expenditures.
Parks, Recreation and Cultural expenditures reflect an increase of 10.69% over fiscal
year 1993. Expenditures in this category include a current year contribution of
$123,350 to the Hotel Roanoke Conference Center Commission. The $50,000
contribution in fiscal year 1993 was paid from the Capital Projects Fund. Also, this
category includes increased contributions to the Convention Bureau, and funding of
$58,454 for the Cable TV Educational Access Channel.
Community Development expenditures are up slightly for fiscal year 1994 due to
expenditures for professional services related to development of the City's long range
strategic plan.
Transfer to Debt Service Fund reflects an 10.49% increase due to the first principal
payments on the 1992 bond issue being paid this fiscal year.
The School Fund and Enterprise Funds are on target with the adopted budgets without
significant variances. Variances warranting comment will be explained as they occur
throughout the fiscal year. I would be pleased to answer any questions that City
Council may have concerning the Monthly Financial Report.
JDG/pac
Attachments
Director of Finance
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
DECEMBER 31,1993
General Contingency:
Balance July 1, 1993
Ord.
No. Deoartment
CMT Contributions
31624 Transfers
31661 Contributions
CMT Circuit Court
31789 City Attorney
31790 Risk Management
31798 Transfers
Puroose
Cultural Subsidy
Youth Services Grant
Match
Williamson Road Service
District
Software
Professional Fees
Treasurer- Surety Bond
Railside Park
365,546
1,000)
1,535)
981
( 2,352)
( 90,000)
( 14,500)
( 12,000)
Total Contingency Balance
245,140
Other Local Taxes
Permits, Fees and Licenses
Fines end Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Jul 1-Dec 31 Jul 1*Dec 31 Percentage
1992-93 1993-94 of Chanue
19,879,206 $ 20,365,846 2.45%
13,078,898 14,022,224 7.21%
293,909 362,878 23.47%
316,088 330,141 4.45%
375,778 358,084 ( 4.71%)
9,316,694 9,603,502 3.08%
128,857 69,902 ( 45.75%)
1,079,740 1,163,826 7.79%
158,612 44,751 ( 71.79%)
759,416 797,0OO 4.95%
45,387,198 $ 47,118,154 3.81%
Current Fiscal Year
Percent of
Revi.ed Revenue
Revenue Estimate
Estimates Received
$ 54,930,443 37.08%
41,637,306 33.68%
622,000 58.34%
635,000 51.99%
855,702 41.85%
28,401,773 33.81%
89,500 78.10%
2,545,589 45.72%
290,880 15.38%
1 ~590,300 50.12%
$ 1311598~493 35.80%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Jul 1-Dec 31 Jul 1-Dec 31 Percentage Unencumbered
1992-93 1993-94 of Change Balance
General Government $ 4,535,258
Judicial Administration 1,828,523
Public Safety 15,975,861
Public Works 11,754,253
Health and Welfare 6,729,215
Parks, Recreation and
Cultural 2,508,779
Community Development 423,969
Transfer to Debt Service
Fund 5,409,171
Transfer to School Fund 16,535,814
Nondepartmental 2r 118~876
Total $ 671819,719
$ 4,699,188 3.61% $ 4,687,067
1,807,075 ( 1.17%) 1,839,604
15,738,350 ( 1.49%) 15,490,675
10,436,O51 { 11.21%) 9,497,583
7,528,600 11.88% 9,538,073
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$ 9,386,256 50.06%
3,646,679 49.55%
31,229,O25 50.40%
19,933,634 62.35%
17,066,673 44.11%
2,776,946 10.69% 1,846,216 4,623,162 60.07%
500,962 18.16% 550,684 1,051,646 47.64%
5,976,802 10.49% 2,337,806
16,910,945 2.27% 16,910,944
2,097,973 ( .99%) 1,988,606
$ 68,472,892 0.96% 64,687,158
8,314,608 71.88%
33,821,889 60.00%
4,086,479 51.34%
$ 133,160,050 51.42%
2
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
Jul 1-Dec 31 Jul 1-Dec 31 Percentage Revenue Estimate
1992-93 1993-94 of Change Estimates Received
$ 2,693,935 $ 2,668,329 ( 0.95%) $ 7,226,287 36.93%
1 O, 536,002 11,862,363 12.59% 23,859,029 49.72%
473,887 524,417 10.66% 2,052,120 25.56%
937,617 841,450 ( 10.26%) 2,450,755 34.33%
16,535,817 17,027,701 2.97% 33,821,889 50.35%
2,882,963 4,450,624 54.38% 6,631,766 N/A
$ 34 060 221 $ 37,374,884 69% $ 76,041,846 50.60%
Instruction
General Support
Transportation
Operatfon and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Data for the Period Currant Fiscal Year
Percent of
Jul 1-Dec 31 Jul 1-Dec 31 Percentage Unencumbered Revised Budget
1992-93 1993-94 of Change Balance Appropriations Obligated
22,678,677 $ 22,584,924 ( 0.41%) $ 28,604,091 $ 51,189,015 44.12%
1,037,925 917,048 ( 11.65%) 1,742,186 2,859,235 34.49%
1,066,478 1,146,851 7.54% 1,462,736 2,609,587 43.95%
4,116,628 4,206,816 2.19% 4,263,809 8,470,625 49.66%
1,245,736 1,282,457 2.95% 1,777,432 3,059.889 41.91%
1,030,765 1,557,879 51.14% 507,062 2,064,941 75.44%
1,130,673 1,588,271 40.47% 278,785 1,867,056 85.07%
5,194.119 6,631,766 27.68 %. 6,631,766 NA
371501~001 ~ 39r916r013 6.44% $ 38r636,101 $ 78,552~114 50.81%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 1993
Expenditures Unexpended Outstanding Unencumbered
Budaat To Date Balance Encumbrances Balance
General Government
Education 8,295,151 3,859,160 4,435,991
Recreation 60,418 18,208 42,210
Streets and Bridges 7,473,657 3,684,457 3,789,200
Sanitation Projects 2,978,753 2,229,550 749,203
Traffic Engineering & Communications 1,280,861 1,215,475 65,386
Other Infrastructure Projects 7,582,099 4,053,725 3,538,374
Capital Improvement Reserve 5,018,402 5,018,402
Total
$24,952,558 $ 10,287,799 $ 14,664,759
848,957 $ 13,815,802
1,821,756 2,614,235
17,562 24,648
1,525,192 2,264,008
619,346 129,857
29,668 35,718
886,308 2,652,066
5,018,402
57.651,899 $ 2513481374 ~ 32,303.525 $ 5~748f789 $ 26r554f736
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Service
Total Operating Revenue
1993
$1,602,844
1,466,068
128,094
8,758
652,025
166,458
4,024,247
1992
$1,234,661
1,197,189
100,496
10,639
719,820
147,256
3,410,061
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue
Interest on Investments
Rents
Miscellaneous
Sale of Land
Total Non-Operating Revenue
Net Income
535,326
1,348,362
404,605
2 288 293
1,735,954
39,285
1,650
1,503
42,438
$1 778 392
499,657
1,251,093
354,973
2 105 723
1,304.338
35,156
5,475
126
150
40,907
$1.345.245
5
WATER FUND
DECEMBER 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
Vehicular Equipment
New Services, Hydrants, Lines
Unidentified Plant Replacement
Fire Hydrants
FC Plans and Specs
FY86 Project Design
Carvins Cove Improvement Phase I
Edgewood Replacement
Franklin Road Widening
Carvins Cove Improvement Phase II
Carvins Cove Filter Plant
Water Plant Expansion Bonds 92
Carvins Cove Filter Plant Phase I
Falling Creek Finished Water Res.
Carvins Cove Filter Plant Phase II Cont B-2
Carvins Cove Filter Plant Phase II Cont C-1
Carvins Cove Filter Plant Phase II Cont C-2
Water System Leak Survey
RCIT Water Storage Tank
Carvins Cove Phase II Cont B-1
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 3,252
221,440
114,478
3,461
180,846
12,103
1,577,543
9,007
1,084
829 r584
54,380
1,098 600
8,351 124
206 131
958 489
493 055
1 ,293 608
85,276
2,627
648,879
16,144,967
4~491,204
$11,653,763
NOTE: Some of these projects are continued from prior years with inception to date totals.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Sewage Charges - City
Sewage Charges - County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Miscellaneous
Interest Expense
Total Non-Operating Revenue (Expenses)
Net (Loss)
1993
2,362,277
396,465
110,061
251,551
32,615
67,589
10,020
3,230,578
752,462
2,392,421
485,042
3,629,925
(399,347)
25,507
5,589
( 10.078)
21,018
1992
2,235,014
378,925
106,182
264,492
33,617
37,597
14,977
3.070.804
765,456
2,194,335
480,002
3,439,793
368,989)
32,342
58,854
( 17,385)
73,811
$(295.178)
7
CITY OF ROANOKE
SEWAGE TREATMENT FUND
DECEMBER 31, 1993
(CONTINUED)
Capital Outlay Not included in Operating Expenses:
Proiect
Other Equipment
FY86 Projects Design
Franklin Road Widening
Peters Creek Flood Reduction Phase I
Sewershed I/I Project Design Phase I
Sewer Replacement Project PC-1
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoendltures
$ 12,381
66,347
35,967
56,300
148,890
207,991
527,876
213,297
$ 314,579
NOTE: Some of these projects are continued from prior years with inception to date totals.
8
ROANOKE REGIONAL AIRPORT COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Airfield Revenue
General Aviation Revenue
Terminal Building Revenue
Other Revenue
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Add: Non-Operating Revenue (Expenses)
Interest on Investments
Interest Income - Airport Debt Service Accounts
Noise Study Grant
Runway Maintenance Grant
State Promotion Grant - Advertising
Miscellaneous
Interest Expense
Paying Agent Fees
Interest Expense 88 Revenue Bond Issue
Total Non-Operating Revenue (Expenses)
Net (Loss)
1993
$ 394,522
54,399
1,492,658
91,819
2,033.398
657,136
823,469
524,020
28,773
94,8O3
12,819
18,410
35
( 34,111)
( 2,320)
(309.699)
220.063)
191,290)
1992
$ 344,514
50,681
1,542,255
121,189
2,058.639
681,527
846,312
528.649
2.056.488
2,151
87,807
13,265
41,600
10,613
14,856
3,291
( 38,793)
( 2,327)
(260,945)
(130,633)
$(128,482)
9
ROANOKE REGIONAL AIRPORT COMMISSION
DECEMBER 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Furniture and Equipment
Other Equipment
Unidentified Construction
Refurbish Buildings
Replace Security Fencing
General Aviation Development
Noise Study
Acquired Land Cargo Development
Airfield Signage
Aircraft Lift Device
Employee Parking Lot
Underground Storage Tank
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
Exoenditures
$ 5,235
7,899
7,8O0
30,035
1,487
981,650
164,401
450,514
4,936
236
135,715
27,073
1,816,981
646,527
$1,170,454
NOTE: Some of these projects are continued from prior years with inception to date totals.
10
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Rentals
Parking Fee
Event Expenses
Advertising
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
Operating Supplement
Interest on Investments
Miscellaneous
Total Non-Operating Revenue
Net Income
1993
$ 210,131
81,116
70,960
1,342
62,569
76,431
27,871
483,206
391,880
165,067
1,040,153
(50g,733i
618,631
8,222
2,005
628,858
$ 119 125
1992
$ 214,648
33,587
102,260
965
40,882
58,060
450,402
429,734
342,072
178,990
95O,796
(500,394)
678,616
6,991
2,005
687,612
$ 187 218
11
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
DECEMBER 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Project
Other Equipment
Total Project Expenditures
Less Prior Year Expenditures
Total Current Year Expenditures
Year to Date
$ 80 592
80,592
$ 80,592
NOTE: Some of these projects are continued from prior years with inception to date totals.
12
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
1993 1992
$ 153,460 $ 4,235
133,817 118,942
84,877 96,957
234,680 214,377
83,100 106,800
29,149 29,414
718,083 570,725
341,278 313,595
261,670 262,097
602,948 575,692
115,135 ( 4,967)
Add: Non-Operating Revenue (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Interest Expense
Operating Subsidy for GRTC
Total Non-Operating Revenue (Expenses)
Net Income (Loss)
827,000 719,163
966 2,892
618 1,070
( 364,358) (404,018)
( 338,516) (338,516)
125,710 ( 19,409)
$ 240¢845 $(24,376)
13
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursement
Total Operating Revenue
Less: Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
Interest on Investment
Operating Supplement
Total Non-Operating Revenue
Net Income
1993
$ 81,699
· 123,326
388.527
593,552
586,419
210,223
18,021
814,663
(221,111)
4,923
404,419
4O9,342
$188~231
1992
$ 75,598
126,162
395,910
597,670
585,150
235,652
26.222
847,024
(249.354)
4,872
405.553
410,425
$ 16%071
14
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Operating Revenue:
Operating Revenue
Total Operating Revenue
Less: Operating Expenses
Operating Expenses
Total Operating Expenses
Operating (Loss)
Add: Non-Operating Revenue
City Contributions
Contribution from Virginia Tech
Total Non-Operating Revenue
Net Income
69.070
69,070
69,070)
123,350
185.564
308.914
239r844
1992
29.538
29,538
29.538)
50,000
50.000
100,000
70,462
15
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Charges for Services
Total Operating Revenue
Ooeratina Expenses
C#y
Information Materials Management Utility Line Fleet
Systems Control Services Services Maintenance
TOTALS
1993 1992
$ 1,140,649 ~ 78,192 $ 213,380 $1,274,498 ~ 1,744,289 $ 4,451,008 ~ 4,825,850
1,140,649 78,192 213,380 1,274,498 1,744~289 4,451,008 4,825,850
Personal Services 620,913 44,881
Operating Expenses 284,577 13,189
Depreciation 11 O, 140 727
Total Operating Expenses 1.015.630 58,797
Operating Income (Loss) 125,019 19,395
Nonoperating Revenue
Interest Revenue 17,746 4,048
Net Nonoperating Revenue 17,746 4,048
Net Income (Loss) ~ 142,765 $ 23~443
36,898 1,069,318 588,907 2,360,917 2,374,578
145,083 210,767 388,196 1,011,812 1,096,644
21,438 97,564 512,378 742r247 278,823
203,419 1,377,849 1,459,481 4,114,976 3,750,045
9,961 { 103~151) 284~808 336,032 1~O75~805
3,394 14,415 16,719 56,322 52~377
3,394 14.415 16~719 56,322 52.377
1.____3,355 ${ 88.73__6) ~ 301,527 ~ 392,354 $ 1.128,182
16
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUND
DECEMBER 31, 1993
(CONTINUED)
Capital Outlay Not Included in Operating Expenses:
Proiect
CIS - Other Equipment
MS - Other Equipment
ULS - Sewershed Study
FM - Furniture & Equipment
FM - Vehicular Equipment
Total
Year to Date
Exoenditures
$ 26,128
13,826
54,149
3,260
451,721
549.084
17
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF AC¢OUNTABIMTY
FOR THE MONTH ENDED DECEMBER 31, 1993
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE
FUNDS OF SAID CITY THE MONTH ENDED DECEMBER 31. 1993.
GENERAL $398,9i9.35 $3,915,335.13 $9,367,126.21 $7,288,570.88
WATER 24,191,312.05 497,299.36 3,172,892.93 32,155,660.70
SEWAGE 1,505,543.45 1,181,145.47 1,397,861.26 1,644,856.09
AIRPORT 6,276,213.45 225,016.18 324,648.18 5,986,482.36
CIVIC CENTER 549,910.31 202,512.02 273,177.89 450,025.59
TRANSPORTATION 172,440.20 157,543.19 120,412.05 287,392.28
CAPITAL 12,177,852.02 36,164.09 1,397,420.21 19,353,068.98
NURSING HOME 405,862.71 109,386.04 166,388.38 423,019.39
HOTEL & CONVENTION (495,935.71) 92,848.00 26,636.41 73,858.44
DEBT SERVICE 151,320.76 330.76 2,175,036.68 4,790,414.26
C~S 1,360,930.98 180,251.11 214,776.30 1,225,507.32
MATERIALS CONTROL 283,605.62 100,515.54 104,499.54 297,092.68
MANAGEMENT SERVIC 266,659.00 49,314.91 52,330.54 259,956.10
UTILITY LINES SERV 757,336.79 485,529.46 276,645.32 = 928,414.63
FLEET MAINTENANCE 1,240,350.24 77,215.26 162,379.84 1,002,687.80
PAYROLL 3,929,047.77 13,365,335.27 13,026,184.85 (9,966,561.63)
PENSION (234,100.28) 503,966.74 584,564.64 230,672.42
SCHOOL FUND $,$80,634.1 $ 3,571,926.76 7,459,628.34 0.00
FDETC (88,099.37) 249,294.98 340,25'7.15 144,322.91
GRANT PROGRAMS 610.676.00 ~ 278.395.85 ¢536.601.08)
$62,340,479.51 $25,431,556.89 $40,921,262.57 ~;~::!i $68,036,840.12
TOTAL
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE.
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31, 1993
THAT SAID FOREGOING:
CA~H:
CASH IN HAND
CASH IN BANK
INVF. Sf'MENTS ACQUIRED FROM COMPETITIVE PROPO~,N.S:
CERTIFICATES
CENTRAL FIDELITY BANK
SIGNET BANK
STATE NON-ARBITRAGE PROGRAM (SNAP)
TOTAL
DATE: JANUARY 12.1994
uNrrED STATES
SECURITIES
$2,000,000.00
25,178,657.30
18
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 6 MONTHS ENDING DECEMBER 31, 1993
Revenue
City's Contributions
Investment Income
Gain on Sale of Investments
Income from Bond Discount Amortization
Total Revenue
1993
2,903,976
2,629,174
2,979,155
121,857
$ 8.634.162 $
1992
2,689,687
2,033,911
2,240,741
220,971
7,185,310
Expenses
Pension Payments
Fees for Professional Services
Active Service Death Benefit
Expense From Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income Year to Date
3,608,243
191,199
12,181
294,938
120,630
4,227,191
4.406.971
3,382,492
198,881
19,939
156,854
11,696
3,769,862
3.415.448
19
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
AS OF DECEMBER 31, 1993
Assets
Cash
Investments:
(market value -
Due from Other Funds
Other Assets
Total Assets
1993 $162.746,720
1992 $149,508,487)
1993 1992
$( 314,698) $ 226,660
140,956,057
160,000
18.000
$140,819,359
131,176,031
1,426
18,000
$ 131~422~117
Liabilities and Fund Balance
Due to Other Funds
Total Liabilities
Fund Balance, July 1
Net Income Year to Date
Fund Balance
Total Liabilities and Fund Balance
687,997
687,997
135,724,391
4,406,971
140.131,362
140.819.35~9
568,675
568,675
127,437,994
3,415,448
130,853,442
2O
MARY F. PARKER
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room
Roanoke, Virginia 24011
Telephone: (70~) 981-2~1
SANDRA H. EAI/IN
Deputy City Clerk
January 27, 1994
File #53-79-137-175-247-258
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31850-012494 authorizing you to file an
application with the State Council on Local Debt seeking qualification of the Hotel
Roanoke and Conference Center Project for certain sales tax rebates under the
Public Facilities Act; and authorizing the Director of Finance and the City Attorney
to take certain other required actions. Resolution No. 31850-012494 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, January 24,
1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
The Honorable Maraha Compton Fielder, Commissioner of Revenue
The Honorable Gordon E. Peters, City Treasurer
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Deborah J. Moses, Chief of Billings and Collections
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111
Franklin Plaza, Suite 230, Roanoke, Virginia 24011
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 24th day of January, 1994.
No. 31850-012494.
A RESOLUTION authorizing the City Manager to file an
application with the State Council on Local Debt seeking
qualification of the Hotel Roanoke and Conference Center Project
for certain sales tax rebates under the Public Facilities Act;
authorizing the Director of Finance and City Attorney to take
certain other required actions; and providing for an effective
date.
WHEREAS, the Public Facilities Act (~S15.1-227.66 through
15.1-227.69, Code of Virginia (1950), as amended), enacted by the
1992 Session of the General Assembly, provides that a municipality
which has issued bonds for a "public facility" shall be entitled to
certain sales tax revenues generated by transactions taking place
in such facility for the life of the bonds not to exceed thirty
years; and
WHEREAS, the City of Roanoke ("City") has issued general
obligation bonds on behalf of City-owned portions of the Hotel
Roanoke and Conference Center, and this Council desires that the
City qualify to receive sales tax rebates with respect to sales tax
revenues generated by transactions taking place in the Hotel
Roanoke and Conference Center ("Project") for the thirty year life
of its general obligation bonds;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. The City Manager is hereby authorized to make application
to the State Council on Local Debt pursuant to the "Guidelines for
the Approval of Public Facility Projects" to obtain approval of the
debt service structure and feasibility of the Hotel Roanoke and
Conference Center Project by the State Council on Local Debt under
the Public Facilities Act.
2. The City Manager shall be authorized to issue a
certificate that he has read and understands the Public Facilities
Act and that the proposed Project is eligible pursuant to §15.1-
227.66, Code of Virginia (1950), as amended ("Code").
3. The Director of Finance shall be authorized to provide to
the State Council on Local Debt an analysis of estimated sales tax
and Sales Tax Revenues to be generated by the operation of the
Project.
4. The Director of Finance shall establish and describe to
the State Council procedures and policies in place to ensure that
all Sales Tax Revenues are applied to the repayment of bonds of the
City pursuant to S15.1-227.67 of the Code.
5. The City Attorney shall be authorized to prepare and
present for consideration of the Council on Local Debt a resolution
approving the debt service structure and feasibility of the Project
and finding the Project to be in compliance with the "Guidelines
for the Approval of Public Facility Projects".
6. The City Attorney shall issue or cause to be issued an
opinion acceptable to the State Council on Local Debt as to whether
the Project meets the requirements of an "eligible public facility"
under §15.1-227.66 of the
2.2(a)(2 of the Guidelines.
7. Upon completion of the Project,
certify an writing to the State Council
Code, if applicable under Section
the City Manager shall
on Local Debt that all
construction and renovation has been completed as soon as possible
after the completion date.
8. The City Manager, Director of Finance and City Attorney
or any of them shall be authorized to take any and all other
necessary and proper action required to obtain rebate to the City
of sales tax revenue from transactions occurring with the Project.
9. This resolution shall be in full force and effect on and
after January 24, 1994.
ATTEST:
City Clerk.
WILBURN C, DIBUNG, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
January 24, 1994
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Hotel Roanoke and Conference Center - Qualification
for sales tax rebates under Public Facilities Act
Dear Mrs. Bowles and Gentlemen:
As City Council is aware, the Hotel Roanoke and Conference
Center Project may be eligible for certain sales tax rebates under
the Public Facilities Act. This report requests that City Council
adopt a resolution authorizing the City Manager to file the
required application with the State Council on Local Debt and that
the Director of Finance and the City Attorney take certain other
required actions.
By way of background, the 1992 Session of the General Assembly
enacted the Public Facilities Act. Sections 15.1-227.66 through
15.1-227.69, Code of Virginia (1950), as amended. The Act provides
that a municipality which has issued bonds for a "public facility",
as defined by the Act, shall be entitled to sales tax revenues (not
including the one-half percent of sales tax paid to the
Transportation Trust Fund or the one percent distributed on the
basis of school age population) generated by transactions taking
place in such facility for the life of the bonds not to exceed
thirty years. Section 15.1-227.67. All sales tax revenues shall
be applied to repayment of the bonds, and no remittances will be
made by the State Department of Taxation until construction is
complete. Section 15.1-227.67.
No municipality shall be entitled to receive any sales tax
revenue unless the State Council on Local Debt has approved the
debt service structure and feasibility of the municipality's
project. Section 15.1-227.69. The State Council is also required
by the Act to develop guidelines to assist municipalities in
developing feasibility studies to demonstrate the financial
soundness of public facility projects. Section 15.1-227.69.
The Honorable Mayor and Members
of City Council
January 24, 1994
Page 2
To meet its obligations under the Public Facilities Act, the
State Council on Local Debt has promulgated "Guidelines for the
Approval of Public Facility Projects". The Guidelines require a
feasibility study with respect to the public facility project and
that an application for approval of the project be submitted to the
State Council at least three weeks prior to its scheduled meeting.
The application must be authorized by a resolution of the
municipality's governing body.
Therefore, I am recommending that City Council adopt the
attached resolution authorizing the City Manager to file an
application pursuant to the Guidelines of the State Council on
behalf of the Hotel Roanoke and Conference Center Project.
Adoption of the resolution will allow the City Manager to file the
application three weeks in advance of the State Council's scheduled
meeting of February 16, 1994, at which the City will be represented
by the City Manager, Director of Finance and the City Attorney or
bond counsel. The resolution also authorizes the City Manager to
provide a certain certification that the Hotel Roanoke and
Conference Project is an eligible project under the State Code; the
Director of Finance to provide an analysis of estimated sales tax
and sales tax revenues to be generated through operation of the
facility and to establish procedures and policies to ensure that
all sales tax revenues rebated to the City are applied to the
repayment of the City's bonds; and the City Attorney to prepare a
resolution by which the State Council may approve the Hotel Roanoke
and Conference Center Project and issue or cause to be issued an
opinion that the Project meets the requirements of an "eligible
public facility" under the Act.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
Attachment
cc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
MARY F.
City Clerk, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Av~ue, S.W., Room ~,~6
Roanoke, Virginia 24011
Telephone: (703) 9~1-2541
5.d.1,
SANDRA H. EA/~N
Deputy City Clerk
January 24, 1994
File #467
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this
is to advise you that the terms of Marilyn L. Curtis, M. Wendy O'Neil, and James M.
Turner, Jr., will expire on June 30, 1994.
Pursuant to Section 9-16 of the City Code, on or before February 15 of each year,
Council shall announce its intention to elect trustees of the Roanoke City School
Board for terms commencing July 1 through (1) public announcement of such
intention at two consecutive regular sessions of the Council and (2) advertisement
of such intention in a newspaper of general circulation in the City twice a week for
two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City
Clerk's Office by March 10 of each year. Application forms will be available in the
City Clerk's Office and may be obtained between the hours of 8:00 a.m., and 5:00
p.m., Monday through Friday. Information describing the duties and
responsibilities of School Board Trustees will also be available.
Over the next four months, I will keep the Council informed as to the various steps
required to be followed throughout the selection process.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm