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HomeMy WebLinkAboutCouncil Actions 02-22-94EDWARDS 31866 REGULAR WEEKLY SESSION ROANOKE CITT COUNCIL February 22, 1994 2:00 p.m. AGENDA FOR THE COUNCIL 1. Call to Order m Roll Call. Mayor Bowers was absent. The Invocation was delivered by The Reverend George M. Pearson, Jr., Pastor, Southview United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Chairman Pro Tem Elizabeth T. Bowles. 2. CONSENT AGENDA (APPROVED 6-0) ALL MATrERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CHAIRMAN PRO TEM AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 A communication from Mayor David A. Bowers recommending that Council consider adoption of a Resolution honoring the late Dr. James D. McComas, former President of Virginia Polytechnic Institute and State University. RECOMMENDED ACTION: Refer to the City Attorney for preparation of the proper measure. A communication from Mayor David A. Bowers transmitting newspaper articles from the Richmond Times-Dispatch with regard to the plight of cities in Virginia. RECOMMENDED ACTION: Receive and file. A ~cport of thc City Attorney requesting that Council convene in Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel, being the terms and conditions of new gas franchise, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. REGULAR AGENDA 3. HEARING OF C1TIZF~NS UPON PUBLIC MATFERS: None. 4. PETITIONS AND COMMUNICATIONS: ao A communication from Harwell M. Darby, Jr., Attorney, representing the Industrial Development Authority of the City of Roanoke, Virginia, requesting approval of the issuance of not to exceed $8,000,000 of the Authority's revenue bonds to assist Our Lady of the Valley, Inc., in refunding bonds previously issued by the Authority to finance the acquisition, construction and equipping of a residential facility for the aged in the City of Roanoke, and to finance certain improvements to the facility. Adopted Resolution No. 31866-022294. (6-0) 2 A communication from Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, requesting approval of the Airport Commission's 1994-95 proposed Operating and Capital Purchases budget. Adopted Resolution No. 31867-022294. (5-1, Council Member Harvey voted no.) A communication from the Roanoke City School Board recommending appropriation of funds to various school grant accounts. Adopted Budget Ordinance No. 31868-022294. (6-0) 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: A report with regard to the City's Service Excellence at Work Program. Received and filed. ITEMS RECOMMENDED FOR ACTION: o A report recommending amendments to the Community Development Block Grant Statement of Objectives and the Contract for Services with the Roanoke Redevelopment and Housing Authority. Adopted Budget Ordinance No. 31869-022294 and Resolution No. 31870--022294. (6-0) 3 A report recommending establishment of parking lot fees for the Williamson Road and Viaduct parking lots for the period of March 1 through June 30, 1994. Adopted Ordinance No. 31871-022294. (6-0) o A report recommending award of a professional services contract to Law Engineering, on the basis of direct personnel expenses plus customary fringe benefits, for providing up to twenty environmental assessments, at a cost not to exceed $75,000.00. Adopted Budget Ordinance No. 31872-022294 and Resolution No. 31873-022294. (5-1, Council Member McCadden voted no.) b. DIRECTOR OF FINANCE: 1. A financial report for the month of January, 1994. Received and filed. c. CITY CLERK: A report requesting that certain dates be established in connection with the selection process for Trustees of the Roanoke City School Board. (1) Monday, March 14, 1994, at 6:00 p.m. (2) Monday, March 28, 1994, at 2:00 p.m. (3) Monday, April 4, 1994, at 2:00 p.m. (4) Monday, April 18, 1994, at 2:00 p.m. (5) Thursday, April 21, 1994, at 6:00 p.m. (6) Monday, May 9, 1994, at 7:30 p.m. 6. REPORTS OF COMMITTEES: None. 7. UNFINISHF. D BUSINESS: None. 4 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Chairman Pro Tem and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTI-IF~R I-1F. ARINGS OF CITIZI~NS: CERTIFICATION OF EXECUTIVE SESSION. (6-0) 5 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981.2J41 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #80-258 Wilburn C. DibHng, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke held on Tuesday, February 22, 1994, Mayor David A. Bowers recommended that Council consider adoption of a Resolution honoring the late Dr. James D. McComas, former President of Virginia Polytechnic Institute and State University. On motion, duly seconded and adopted, the matter was referred to you for preparation of the proper measure. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 February 16, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Our entire community was deeply saddened by the news of the death of former Virginia Tech President, Dr. James D. McComas. He was a good friend to Roanoke. I think it would be appropriate for Council to request the City Attorney to prepare a Resolution honoring him posthumously. Accordingly, I would respectfully request that this correspondence be placed on the Consent Agenda for our next regular meeting of Council on February 22, 1994, and thereafter referred to the City Attorney for the preparation of an appropriate Resolution. Sincerely, Mayor DAB: jas DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 February 14, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: The Richmond Times-Dispatch has been presenting excellent articles regarding the plight of the cities in Virginia. You will find enclosed an article for January 4, 1994, headlined, "Virginia cities mired in worsening crisis." Also, enclosed is the most recent article from the February 10 Richmond Times-Dispatch in which Professor William Lucy of the University of Virginia is quoted as saying, "Virginia is in the national mainstream as far as City decline goes, while North Carolina is resisting the tide effectively." I just do not know what it is going to take for the citizens of this community to understand the gravity of this situation. I would appreciate this correspondence and the accompaning newspaper articles be placed on the Consent Agenda for the regular meeting of Council on February 22, 1994, and thereafter be received and filed. Sincerely, David A. Bowers Mayor DAB :jas Enclosures WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITYATTORNEYg~ 464MUNICIPALBUILDING ' F~ 22 g? '.~8 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 2~11-1595 February 22, 1994 WILUAM X. PARSONS STEVEN J. TALEVI KATHLEEN MARIE KRONAU GLADYS L. YATES The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that Council convene in Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of new gas franchise pursuant to §2.1-344(A)(7), Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities and Operations MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2~41 SAN1)RA H. EAKIN Deputy City Clerk February 24, 1994 File #53-207-35~ ~ Harwell M. Darby, Jr., Attorney Glenn, Flippin, Feldmann & Darby P. O. Box 2887 Roanoke, Virginia 24001 Dear Mr. Darby: I am enclosing copy of Resolution No. 31866-022294 approving issuance of an amount not to exceed $8,000,000.00 of the Industrial Development Authority's revenue bonds to assist Our Lady of the Valtey, Inc., in refunding bonds previously issued by the Authority to finance the acquisition, construction and equipping of a residential facility for the aged in the City of Roanoke and to finance certain improvements to said Facility. Resolution No. 31866-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994 Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc-' W. Bolling Izard, Chairperson, Industrial Development Authority, 2535 Robin Hood Road, S. E., Roanoke, Virginia 24014 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Phillip F. Sparks, Acting Chief, Economic Development ATLANTA, GEORGIA BRUSSELS, B EIG&U M FAIR fAX, VIRGINIA KNOXVILLE~ TENNESSEE NEW ¥ORK~ NEW YORk HUTTON ~I I ~Z L L ~ ~s 951 East BYrD Street RICHMOND, VIRGINIA 232]9 -4074 TELEPHONE (804) 788-8200 FACSIMILE (804) 788-8218 NORFOLK, VIRGINIA RALEIGH, NORTH CAROLINA VIRGtNIA BEACH~ VIRGINIA WAR SAW~ POLAND WAS h ~ NGT~:: 4084~. 1 ] D~c~ D~L: ($04) 78~7296 March 10, 1994 CERTIFIED RETURN RRCEIPT REOUESTED Clerk, City Council of the City of Roanoke, Virginia Room 456, Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011-1536 Industrial Development Authority of the city of Roanoke, Virginia $7,685,000 Residential Care Facility Mortgage Revenue Refunding Bonds {Our Ladv of the Valley}, Series 1994 Dear Sir: In connection with the above-referenced financing, I enclose for filing on behalf of the Industrial Development Authority of the City of Roanoke, Virginia, Internal Revenue Service Form 8038. Please indicate the receipt of the enclosed form by stamping the enclosed copy of this letter and returning it to me in the enclosed postage-paid envelope. Very truly yours, ~Su z ~anne~(D. ~e l~an/r= Paralegal /00547 Enclosures cc: Industrial Development Authority of the City of Roanoke, Virginia CERTIFICATE A8 TO INTERNAL REVENUE SERVICE FORM 8038 The undersigned Secretary of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), hereby certifies that attached hereto as Exhibit A is a true and correct copy of United States Internal Revenue Service Form 8038 filed with the Internal Revenue Service in connection with the issuance on March 10, 1994, of the Authority's $7,685,000 Resi- dential Care Facility Mortgage Revenue Bonds (Our Lady of the Valley), Series 1994. WITNESS~my~i~ /O"~day of M%rch~ 1994.~/ ' (SEAL) and the seal of the Authority this ~_y, Ind_~_s~ria_l~Dev~I~ Authority 8038 Information Return for Tax-Exempt Private Activity Bond Issues (Under Internal Revenue Code section 149(e)) · See separate instructions. Reporting Authority If Amended Return, check here Industrial DeveloExaent Authority of the City of Rmanoke, V~rgjRia P.O. Box 2887 54 i 1106038 PA19 94 Roanoke, Virginia 24001 March 10, 1994 ? ~,,~e o' ss~e Residential Care Facility Mortgage Revenue Refundi//q Bonds (Our Lady_ of ~h~ Volley) ~(== !gqd 8 CUSIP numOer 770090 Type of Issue (check applicable box(es) and enter the issue price for each) Issue Price 9 Exempt facility bond: ;~ A~rport (sections 142(a)(1) and 142(c)) ................... [] Docks and wharves (sections 142(a}(2) and 142(c)) ............... [] Mass commuting facilities (sections 142(a)(3) and 142(c)) ............. [] Water furnishing facilities (sections 142(a)(4) and 142(e)) ............. [] Sewage facilities (section 142(a)(5)) .................... [] Solid waste disposal facilities (section 142(a)(6)) ................ [] Qualified residential rental projects (sections 142(aX7) and 142(d)). as follows: ...... Meeting 20-50 test (section 142(dX1)(A)) ........... [] Meeting 40-60 test (section 142(d)(1)(B)) ........... [] Meeting 25-60 test (NYC only) (section 142(d)(6)) ........ [] Has an election been made for deep rent skewing (section 142(d)(4){R))? [] Yes [] NO [~ Facilities for the local furnishing of electric energy or gas (sections 142(a)(8) and 142(f)) [] Local dlStnct heating or cooling facilities (sections 142(a}(9) and t42(g)) ........ [] Qualified hazardous waste facilities (sections 142(a)(10) and 142(h)) ......... [] High-speed intercity rail facilities (sections 142(a)(11), 142(C), and 142(i)) ........ Checkboxiftheownerelectednottoclaimdepreciationoranytaxcredit{seeinstructions) · [] [] Environmental enhancements of hydroelectric generating facilities (sections 142(a)(12) and 142~)) .............................. [] Facilities allowed under a transitional rule of the Tax Reform Act of 1986 (see instructions) Facility type .............................................................................................. t 986 Act section ........................................................................................ Qualified mortgage bond (section 143(a)) (see instructions) ............ ~f you elect to rebate arbitrage pcofits to the United States, check box ..... · [] Quaiified veterans' mortgage bond (section 143(0)) ............... If you elect to rebate arbitrage i:~'ofits to the United States, check box ..... · [] Qualified small issue bond (section 144(a)) (see instructions) ............ For $10 million small issue exemption, check box ............ · [] Qualified student loan bond (section 144(o)) ................. Qualified redevelopment bond (section 144(c)) ................ Qualified hospital bond (section 145(c)) (attach schedule-see instructions) ....... Qualified 501 (c)(3) bond other than a qualified hospital bond (attach schedule-see instructions) Nongovernmental output properly bond (treated as private activity bond) (section 141(d)). Other. Describe (see instructions) · 10 [] 11 [] 12 [] 13 [] 14 [] t5 [] 16 ~ t7 18 169.40 Description of Bonds (al lb) lc) (d) (el (fl (gl 19 Final maturity. 7-1-2018 6.25 % $ 613,800 .g0 $ 7,618,169.40 ~~//////~ 20 Entire ,ssue . '//~~~ $620,000.00 $ 7~685r000.00 16.26 years 6.00% 6.08 For Paperwork Reduction Act Notice, see page I of the Instructions. Cat. NO. 49973K Form 803~ IRev 3-93) 5 / [ 7 / 93 Publishe~l Dy Tax Management Inc., a Subsidiary of The Bureau of National Affairs, Inc. 8038. 17 Form 8038 ,Re,, 3-931 ~ Uses of Original Proceeds of Issue (including underwriters' discount) Amount 21 Proceeds used for accrued interest J 21 J.i ,{J3~. 88 22 Issue price of entire issue (enter amount from hne 20. column (c)) .......... i J22 ~/,~l~d,I6~.AU 23 Proceeds used for bond issuance costs (including underwriters' discount) l 23j ].50,363.38 24 Proceeds used for credit enhancement . j 24 j ~~. ¢/~;~4~'/':~//~ ~., 25 Proceeds allocated to reasonably required reserve or replacement fund 125 I ~ ~' 26 Proceeds used to refund prior issues (complete Part VI) I 26 17,107,389.68 27 Total (add lines 23 through 26) ....................... 28 Nonrefundin~ proceeds of the issue/subtract line 27 from line 22 and enter amount here). . . I 28 J 360~4].6 Description of Property Financed by Nonrefunding Proceeds (Do not complete for qualified student loan bonds, qualified mortgage bonds, or qualified veterans' mortgage bonds.) 29 Type of Property Financed by Nonrefunding Proceeds: a Land 29= b Buildings and structures ........... 291: c Equipment with recovery period of more than 5 years ............... d Equipment with recovery period of $ years or less ................ e Other (describe) 129~ 30 Standard industrial a b classification (SIC) of the projects financed by nonrefundinc~ proceeds. Amount 333,848.51 26.567.83 SIC Code Amount of nonrefunding proceeds ; SIC Code Amount of nonrefunding proceeds 8361 $ 360,416.34 $ $ $ De$criptio. of Refunded Bonds (Complete this part only for refunding bonds.) 31 Enter the remaining weighted average matuhty of the bonds to be refunded ........ · 1 6.1 7 5 years 32 Enter the last date on which the refunded bonds will be calted ............. · July 1 r 1998 33 Enter the date(s) the refunded bonds were issued · Auq. 25r 1988 J~j Miscellaneous 34 Name of governmental unit(s) approving issue (see instructions) ·.....C.:i:.'~..C.?__t~...C.~n]: ..O~....-~.~..C. jr~..~:~.~]~..' 36 If you have elected to pay a penalty in lieu of rebate, check box ............ · [] ~ Volume Cap Amount 37 Amount of volume cap allocated to the issuer. Attach copy of stats certification ..... I 37 1 38 Amount of issue subject to the unified state volume cap .............. J 38 1 39 Amount of issue not subject to the unified state volume cap or other volume limitations: ' a Of bonds for governmentally owned solid waste facilities, airports, docks, wharves, environmental enhancements of hydroelectric generating facilities, or high-speed intercity rail facilities .... 39a b Under a carryforward election. Attach a copy of Form 8328 to this return ........ 39b c Under transitional rules of the Tax Reform Act of 1986 ............... ~3~39cJ//~/~ Enter the Act section of the applicable transitional rule ....... I~ ....................... d Under the exception for current refunding (section 1313(a) of the Tax Reform Act of 1986). . . 40 Amount of issue of qualified 501(c)(3) bonds: a Qualified hospital bonds ....................... b Qualified nonhospital bonds ...................... 7,685,000 C Outstanding tax-exempt nonhospital ,bonds .................. J 40c J 6 9 0,0 0 0 41a Amount of issue of qualified veterans mortgage bonds .............. b Enter the state limit on qualified veterans' mort~la~le bonds ............. J 41a j [41bJ Please Sign Here ~[~ Signature °f ;fficer "~4'~ ~ W. Bollin~ Izard ! -- Chaizman 8038.2 Published by Tax Management Inc., a Subsidiary of The Bureau of National Affairs, Inc. 5/17/93 18 Schedule to Form 8038 Organization: Our Lady of the Valley, Inc. Employer Identifioation N,,mber: 54-1278665. Current bond issue: Industrial Development Authority of the city of Roanoke, Virginia $7,685,000 Residential Care Facility Mortgage Reve- nue Bonds (Our Lady of the Valley), Se- ries 1994 Outstanding bond issue: Industrial Development Authority of the city of Roanoke, Virginia $7,025,000 Residential Facility First Mortgage Revenue Bonds (Our Lady of the Valley), Series 1988, $690,000 in principal amount of which is outstanding IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of February, 1994 NO. ~ a Resolution approving the plan of finenoing and refinanoing of the Xnduetrial Development Authority of the City of Roanoke, Virginia, for the benefit of Our Lady of the Valley, Ina., to the extent required by Section X47 of the Internal Revenue code of i9S~, as ~ended. w~gRF~S, the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), has considered the application of Our Lady of the Valley, Inc. (Our Lady of the Valley), whose principal office is at 650 North Jefferson Street, Roanoke, Virginia, 24016, requesting the issuance of the Authority's revenue bonds in an amount estimated at not to exceed $8,000,000 (the "Bonds") to (1) refund bonds previously issued by the Authority to finance the acquisition, construction and equipping of a residential facility for the aged (the "Facility") in the City of Roanoke, Virginia, and (2) finance certain improvements to the Facility, and has held a public hearing thereon on February 10, 1994; and ~HERE~, Section 147(f) of the Internal Revenue Code of 1986, as amended ("the Tax Code"), and Section 15.1-1378.1 of the Code of Virginia, as amended (the "Virginia Code"), provide that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the Bonds; and ~ER~B, the Authority issues its bonds on behalf of the city of Roanoke, Virginia (the "City"), the Facility is located in the City, and the city Council of the City of Roanoke, Virginia (the "Council") constitutes the highest elected governmental unit of the City; and ~ER~S, the Authority recommends that the Council approve the issuance of the Bonds; and ~R~S, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the financing and the Facility have been filed with the Council; THEREFORE~ BE IT RE~OLVED BY THE CIT~ COUNCIL OF THE CITY OF 1. The Council hereby approves the issuance of the Bonds by the Authority for the benefit of the Our Lady of the Valley, as required by Section 147(f) of the Tax Code and Section 15.1-1378.1 of the Virginia Code, as amended, to permit the Authority to issue bonds for the purposes set forth above. 2. Approval of the issuance of the Bonds, as required by Section 147(f) of the Tax Code does not constitute an endorsement of the Bonds or the creditworthiness of Our Lady of the Valley. As required by Section 15.1-1380 of the Virginia Code, as amended, the Bonds shall provide that neither the City nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the City or the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. [SEAL] ATTEST: Clerk of the City Council of the city of Roanoke, Virginia 3 (703) ;~4, -8000 224-8006 February 15, 1994 Honorable David A. Bowers Elizabeth T. Bowles John S. Edwards Delvis O. McCadden James G. Harvey, II Howard E. Musser William White, Sr. Gentlemen and Mrs. Bowles: I am dehvering a packet from the Industrial Development Authority of the City of Roanoke, Virginia asking your approval of a proposed combination refinancing and new money issue for the Our Lady of the Valley facility for the residence and care of the elderly at 650 No~th Jefferson Street in the City of Roanoke. The proposal is that certain of the Industrial Development Authority's Bonds issued in 1988 to finance the facility will be refinanced and that certain improvements will be made to the facility, including a new one-story addition of approximately 1,600 square feet which will include an expansion to the main dining room and heating and air conditioning equipment. Enclosed please find the Authority's Certificate of Public Hearing, a copy of the Certificate of Publication, the Authority's Resolution adopted February 10, 1994, a Fiscal Impact Statement as required by statute, and a Resolution for your consideration at your meeting on February 22, 1994. GLENN, FLIPPIN, FELDMANN ~C DARt$¥ I and a representative of Our Lady of the Valley expect to be present at your meeting on the 22nd. Cordially yours, f~ .,~ Harwell M. Darby,~r¢' HMDJR:mbb:0042090 Enclosures W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., Esq., City Attorney W. Bolling Izard, Chairman, Industrial Development Authority CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the city of Roanoke, Virginia (the "Authority"), hereby certifies as follows: 1. A regular meeting of the Authority was duly called and held on February 10, 1994, at 10:00 o'clock, a.m., in the Board Room, Roanoke Regional Chamber of Commerce, 310 1st Street, S.W., Roanoke, Virginia. The meeting was open to the public, and persons of differing views were given an opportunity to be heard. At such meeting all of the Directors of the Authority were present or absent throughout as follows: PRESENT: W. Bolling Izard, f~airman; Stanley R. Hale, Vice Chairman; Margaret R. Baker, Secretary/Treasurer; John J. Butler, and San~el H. McGhee, III ABSENT: H. Darryl Burks and Russell O. Hannabass 2. The Chairman announced the commencement of a public hearing on the application of Our Lady of the Valley, Inc., and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in a newspaper having general circulation in Roanoke, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of such Notice have been filed with records of the Authority and are attached hereto as Exhibit A. 3. The individuals identified in Exhibit B appeared and addressed the Authority and a reasonable detailed summary of the statements made at the public hearing is included in Exhibit B. The fiscal impact statement required by the Industrial Development and Revenue Bond Act is attached hereto as Exhibit C. 4. Attached hereto as Exhibit D is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the unanimous vote of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my hand and the'tseal 9f February, 1994. Sec (SEAL) uthority this __ day~pf ,t~ry, Indust~ial~ve~en ~q~ty of the city loke~rginia Exhibits A through D to be attached. A - Copy of Notice, Certified by Newspaper B - Summaries of Statements C - Fiscal Impact Statement D - Resolution -2- Exhibit A Copy of Notice, Certified by Newspaper TIMES Pj~LzoH~R'S F=C - $239.2:) DEVELOPMENT BOND ST,NT~ OF viP, Gl'el - CITY ]F ' ~ .... - zFF!D'&VIT "': ' ' !C'~ .J, r'Uct ~ i ISU I, (THE iJ,i©E?SIGN~9) ;CI ;:~JTHO~IZEd RF:PRESEhT,~I'IVE OF THE TIH,.z.£-:4QRLD COT,- FO%~TION, i~HICH COP, POR~TIOr~ iS PU.BLiSHCR []F THE KO~}r~OK~ TI',I~S d '~,]~LO-N~WS, ;, [)kILY N~XSP~P~2 PU~LISi-',~O IN F, OA~IOA=, IN TIlE STqTE OF VI~G!iI:i, DO CEZ~TIFY THAT THE ~fNNcX~D NOTIC= WCS PU~LISd~O I.N SqlO N~WSP$~PZRS Fl4 TH] F;]LLO,iD'~G g&Tz3 01/27/'-~H qJ~<,[ ~,~ WITNESS, may me Authoril~, In the' Boanl of I S~Y OF STATEMENTS MADE AT PUBLIC HEARING CONDUCTED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA, ON FEBRUARY 10, 1994, WITH RESPECT TO THE APPLICATION OF OUR LADY OF THE VALLEY, INC. FOR AUTHORITY FINANCING Exhibit B Robert McNichols appeared on behalf of Our Lady of the Valley, Inc., Harwell Darby, Jr., Esq. appeared on behalf of the Authority, and J. Franklin Williams, Jr., Esq. appeared on behalf of Bond Counsel. They reviewed the information set forth in the application of Our Lady of the Valley, Inc., and answered questions put forth by the Authority. -4- Exhibit D RESOLUTION OF THE INDUSTRIi%L DEVELOPKENT ~UTNORIT¥ OF THE CITY OF ROANOKE, VIRGINIa ~HERE~S, the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority") is empowered by the Industrial Development and Revenue Bond Act (the "Act") (1) to issue its revenue bonds for the purpose of acquiring, improving, maintaining, equipping and disposing of health care facilities and facilities for the residence or care of the aged to the end that the Authority may protect and promote the health and welfare of the inhabitants of the Commonwealth and the care of the aged of the Commonwealth in accordance with their special needs and (2) to refund bonds previously issued for such purposes; and ~HEREAS, the Authority has been requested by Our Lady of the Valley, Inc. ("Our Lady of the Valley"), a non-profit, non-stock virginia corporation, to issue its revenue bonds to (1) refund all or part of the outstanding Revenue Bonds (Our Lady of finance costs of acquiring, Residential Facility First Mortgage the Valley), Series 1988, issued to constructing and equipping a facility for the residence and care of the elderly (the "Facility") known as Our Lady of the Valley and located in the city of Roanoke, Virginia (the "City"), and (2) finance certain improvements to the Facility, including a new one-story addition to the Facility of approximately 1600 square feet, which will include an expansion to the main dining room of approximately 1070 square feet, and heating and air conditioning improvements; WHERE~Sv equipment and landscaping associated with such and after considering the aforesaid undertaking, the Authority has determined that such assistance will reduce the costs of providing facilities for the residence or care of the elderly and to assist in the expansion of such facilities to benefit the residents of the City and the Commonwealth of Virginia; and WHEREAS, the estimated cost of refunding the bonds previously issued by the Authority and financing certain improvements to the Facility and all expenses of issue will require an issue of revenue bonds in aggregate principal amount now estimated not to exceed $8,000,000; NOWv THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE,~VIRGINIA: 5. It is hereby found and determined that (A) the refunding of bonds previously issued by the Authority to finance the acquisition, construction and equipping of the Facility and (B) financing certain improvements to the Facility will be in the public interest of the City, and will benefit the city and its elderly inhabitants by the reducing the cost of operating such facilities and by providing for the expansion, enlargement and improvement of facilities for the residence of the aged in order to provide care for the aged of the Commonwealth in accordance with their special needs. 6. The Authority hereby agrees to assist Our Lady of the Valley in every reasonable way to refund bonds previously issued by -7- the Authority and to finance the construction and equipping of the improvements to the Facility and to undertake the issuance of its revenue bonds in an amount now estimated not to exceed $8,000,000 (the "Bonds"), upon terms and conditions mutually agreeable to the Authority and Our Lady of the Valley and subject to the requirements of the Act. The Bonds shall be issued in form, and pursuant to terms, to be set by the Authority and the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights to payment under such lease, installment sale agreement, agreement of sale or deed of assumption in respect of the Facility and may be additionally secured by a mortgage on the Facility or any other agreement or assignment approved by the Authority. 7. If requested, the Authority shall accept from or on behalf of Our Lady of the Valley conveyance of the personal property consisting of equipment and other depreciable assets, other improvements and the land in the City on which the Facility is located. The officers of the Authority are hereby authorized and directed to accept and have recorded a proper deed or deeds in connection with such conveyance and such other agreements or bills of sale as may be deemed necessary by Our Lady of the Valley. If for any reason the Bonds are not issued, it is understood that the Authority shall convey such property to Our Lady of the Valley or to such other person as Our Lady of the Valley may request, without cost other than the expense of preparation and recordation of such -8- deed or deeds of conveyance or agreements or bills of sale, which costs shall be paid by Our Lady of the Valley. 8. At the request of Our Lady of the Valley, the Authority hereby appoints Hunton & Williams as bond counsel to supervise the proceedings and approve the legality of the issuance of the Bonds, approves Scott & Stringfellow, Inc. as senior managing underwriter of the Bonds, consents to Hunton & Williams' representation of Our Lady of the Valley in connection with the offering and sale of the Bonds and approves Crestar Bank as Trustee (the "Trustee"). 9. All costs and expenses in connection with the refunding of the prior bonds and the financing of improvements to the Facility, including the fees and expenses of bond counsel, Our Lady of the Valley's counsel and Authority's counsel, shall be paid from the proceeds of the Bonds. If for any reason the Bonds are not issued, it is understood that all such costs and expenses shall be paid by Our Lady of the Valley and that the Authority shall not have responsibility therefor. 10. Our Lady of the Valley shall pay as an expense of the Facility any and all costs and expenses incurred by the Authority in connection therewith. If for any reason the Bonds are not issued, it is understood that Our Lady of the Valley will reimburse the Authority for all of its out-of-pocket expenses. 11. Our Lady of the Valley hereby agrees to indemnify and save harmless the Authority, its officers, directors, employees and agents from and against all liabilities, obligations, claims, damages, penalties, fines, losses, costs and expenses in any way -9- connected with Our Lady of the Valley or the issuance of the Bonds relating to the Facility. 12. The Authority hereby agrees that Our Lady of the Valley shall be required to pay the Authority its one-time administrative fee equal to (.001) times the amount of the Bonds issued, payable upon issuance of the Bonds, provided that the amount so paid shall not equal or exceed an amount that would cause the "Yield" on the obligation of Our Lady of the Valley to the Authority or any other "acquired purpose obligation" to be "materially higher" than the yield on the Bonds, as the terms are defined in Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"). 13. In adopting this resolution the Authority intends by this resolution to take "official action" toward the issuance of the Bonds within the meaning of regulations issued by the Internal Revenue Service pursuant to Section 103 of the Code and to confirm all such official action previously taken by it. 10. The Authority hereby recommends that the City Council of the City of Roanoke approve the issuance of the Bonds as required by the Act and Section 147(f) of the Code. 14. This resolution shall take effect immediately upon its adoption and shall expire within one year from the date hereof unless the Bonds are issued within such time. -10- CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority present and voting at a meeting duly called and held on February 10, 1994, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS the 1994. (SEAL) following ~ign~e~his day, of February, Secreit~ar~t~, Industrial Dev~ment A.Ut~l, o.y%ty of the City of Roanoke, VlrVnia, ,. W BOLLING IZFIRD SENT BY:MINTON & ~ILLI~S TEL N0.705-3/13-1268 Feb 15,9zl 11:1:5 P.O1 OUR LADy OF FOR PI~,OPO$I~D TNDUSTR~&L REVENUE BOND FINANCING ~brp~arv 10, 19~J4 Da~ the City of Roanoke, V~rgtnia of Applicant: Ou~ Lady of the Valla¥ Lady Of the Valley Maximum amount o~ financing souqhb Estimated 2a~able valua of the oone~uOted in the ~u~icipality yea~ uming prament %ax rates (Current Servlue Fee) Zmtiaated peraonal property per year u~ng present tax rat~ Ee~J~at~d merchan~s~ cap£tal tax Eati~at~d dollaT valu~ per year goods and sa~Vtcea that will Du~chaaad locally employees on year FoUnd bast~ Average annual nala~, per amplo~aa $ 4,049.&00 $ Average Ailnual salary chahman, r_nd_u_etr~Dev_e o AU or ty Iluesday February 15, 1994 12:1/+pm -- From '703 1/+3 1268' -- Page 1[ KNOXVILLE, TENNESSEE Suzanne D. Whelan, Paralegal Direct Dtal: (804) 788-7296 HUNTO~'I~ WILLIAMS 951 EAST BYRD STREET TeLephone (804) 788-8200 No.: 40846.11 March 5, 1994 Ms. Mary Parker, Clerk Roanoke City Council Municipal Building - 4th Floor 215 Church Avenue, SW Roanoke, VA 24011 Industrial Development Authority of the City of Roanoke, Virginia Residential Care Facility Mortgage Revenue Refunding Bonds (Our Lady of the Valley) Series 1994 Dear Ms. Parker: Enclosed are copies of the Certificate of the Clerk of the City Council, the Certificate of the Clerk of the City Council regarding oaths taken, and City Council Resolution No. 31866- 022294 dated February 22, 1994. Please execute the eight signature pages for each document and return them to me in the enclosed mailer. Please feel free to call if you have any questions. you for your assistance with this matter. Thank Sincerely yours, Suzanne D. Whelan Paralegal /00547 enclosure MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~4011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #9-60 JacqueHne L. Shuck Executive Director Roanoke Regional Airport Roanoke, Virginia Dear Ms. Shuck: I am enclosing copy of Resolution No. 31867-022294 approving the Roanoke Regional Airport Commission's 1994-1995 proposed operating and capital budget, as well as a separate listing of proposed capital expenditures, as more particularly set forth in a report of the Airport Commission under date of February 9, 1994. Resolution No. 31867-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Bob L. Johnson, Chairperson, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission Mark A. Williams, General Counsel, Roanoke Regional Airport Commission Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day cf February, 1994. No. 31867-022294. A RESOLUTION approving the Roanoke Regional Airport Commission's 1994-1995 proposed operating and capital budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act and the Roanoke Regional Airport Commission Contract dated January 28, 1987, the City of Roanoke hereby approves the Airport Commission's 1994-1995 proposed operating and capital budget, as well as a separate listing of proposed capital expenditures, as more particularly set forth in a report from the Commission to this Council dated February 9, 1994. ATTEST: City Clerk. Airpo. ri' Commission Bob L, Johnson, Chairman Kit B, Kiser, Vice Chairman W. Robert Herbert H, Odell Minnix 5202 Aviation Drive Roanoke, Virginia 24012-1148 [703] 362-1999 FAX [703] 563-4838 Jacqueline L, Shuck, Executive Director February9,1994 Honorable Mayor and Members Roanoke City Council Roanoke, virginia Re: Roanoke Regional Airport Commission FiSCal Year 1994-95 Budget and Proposed Capital Expenditures Dear Mrs. Bowies and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commis- sion Act, and the Roanoke Regional Airport commission contract dated January 28, 1987, submitted for your approval is the Airport Commission's 1994-95 proposed Operating and Capital Purchases Budget, as well as a separate listing of proposed capital expendi- tures which are expected to exceed $100,000 and are intended to benefit five or more future accounting periods. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this ma~er. On behalf of the Commission, thank you very much for your help and cooperation. very truly yours, EXeCutive Director JLS:Csp Enclosures CC: Chairman and Members, Roanoke Regional Airport commission Mary F. Parker, Clerk, Roanoke City Council Wilburn C. Dibllng, Roanoke City Attorney Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission 28-Jan-94 ATTACHMENT I RO.4NOKE REGIONAL AIRPORT COMMISSION PROPOSED FY 94.95 BUDGET 1993-94 Budgeted 1994-95 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $1,409,901 $1,497,768 B. Operating Expenditures 1,147,230 1,118,060 C. City Services 621,000 609,000 D. Other Projects 38,000 78,000 Total Operations and Maintenance 3,216,131 3,302,828 2. Non-Operating Expenses A. Interest 594,218 583,766 B. Debt Semice 288,976 288,976 Total Non-Operating 883,194 872,742 3. Capitai Expenses A. Capital Projects and Equipment 57,300 93,500 Total Capital Expenses 57,300 93,500 Total Budgeted Expenditures $4,156,625 $4,269,070 1993-94 Budget 1994-95 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operatin~ Revenues A. Airfield $843,657 $962,642 B. General Aviation 112,625 108,713 C. Terminal Related 2,935,382 2,973,371 D. Other Revenues 169,426 180,330 Total Projected Operating Revenues 4,061,090 4,225,055 2. Non-Operating Revenues A. Interest from Debt Service 27,500 26,000 B. Interest on Investments 175,000 180,000 C. Roanoke County Base Service Fee 264,640 264,640 Total Projected Non-Operating Revenues 467,140 470,640 Total Projected Revenue $4,528,230 $4,695,695 ATTACHMENT II PROPOSED CAPITAL EXPENDITURES (For projects expected to exceed $100,000 In cost and Intended to benefit five or more accounting periods.) PROJECTS: 1. Installation of Additional Elevator in Terminal Description and Justification: The growing number of regional air carrier operations, the wide expanse of ramp used for loading and unloading passengers and the ADA have all combined to give rise to a need for an additional elevator in the terminal. This elevator would be built at the end .of the concourse to meet the needs of a growing number of passengers. Rough Estimate of Cost: S200,000.00 Purchase Snow Removal Equipment Description and Justification: Having finally experienced a more normal winter and while developing an FAA requested snow plan, it has been determined the airport could be opened more quickly and safely main- rained in a more efficient manner If the following pieces of equipment were purchased: ii. iii. IV. Dumptruck with sand spreader and blade; High speed snowbroom with blade; Three replacement plow blades; Chemical spreader truck. b. Estimated cost: S430,000.00 ($70,000 truck with sand spreader, $250,000 snowbroom, $10,000 blades, and S100,000 chemical dispenser truck.) FUNDING SOURCES: Federal Airport Improvement Program Grant Funds Commonwealth Aviation Grant Funds commlsslon Funds City and County Funds $567,000.00 31,500.00 31,500.00 0.00 S630,000.00 Airport Commission Bob'. Johnson, Chairman Kit B. Kiser, Vice Chairman W. Rabert Herbert H. Odell Minnix Jacquellne L. Shuck, Executive Director February9,1994 5202 Aviation Drive Roanoke, Virginia 24012-1148 [703] 362-1999 FAX [703] 563-4838 Honorable Mayor and Members Roanoke City Council Roanoke, virginia Re: Roanoke Regional Airport Commission Fiscal Year 1994-95 Budget and Proposed capital Expenditures Dear Mrs. Bowles and Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commis- sion Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, submitted for your approval Is the Airport Commission's 1994-95 proposed operating and Capital Purchases Budget, as well as a separate listing of proposed capital expendi- tures which are expected to exceed $100,000 and are Intended to benefit five or more future accounting periods. The Commission has been advised by bond counsel that formal approval of the budget bv resolution of each of the participating political subdivisions would be appropriate. The capital expenditure list also requires formal approval. I will be pleased to respond to any questions or comments that you may have with regard to this ma['ter, on behalf of the Commission, thank you very much for your help and cooperation. very truly yours, Executive Director JLS:cSp Enclosures CC: Chairman and Members, Roanoke Regional Airport commission II I III WIIburn C. Dibllng, Roanoke City Attorney Mark Allan Williams, General Counsel, Roanoke Regional Airport commission 28-Jam94 A'I'FACHMENT I ROANOKE REGIONAL AIRPOI~T COMMISSION PROPOSED FY ~4.95 B[IDOET 1993-94 Budgeted 1994-95 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. O[~*eratlone and Malntenar~e Ex~:)enaes A. Salaries, WaBes and Benefits $1,409,901 $1,497,768 B. Operatins Expeeditures 1,147,230 1,118,060 C. City Services 621,000 609,000 D. Other Projects 38,000 78,000 Total Operations and Maintenance 3,216,131 3,302,828 2. Non-Operatin;I Expenses ~. Interest 594,218 583,766 B. Debt Serviee 288,976 288,976 Total Iq'on-Operating 883,194 872,742 3. Capital Expenses A. Capital Projects and ~:luipment 57,300 93,500 Total Capital F. xpeeses 57,300 93,500 Total Budgeted Expenditures $4,156,625 $4,269,070, 1993-94 Budget 1994-95 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operatinc~ Revenues A. .,~rfield $843,657 $962,642 B. C, enera] Aviation 112,625 108,713 C. Terminal Relaa=d 2,935,382 2,973,371 D. Other Revenues 169,426 180,330 Total Projected Operating l~.evenues 4,061,090 4,225,055 2. Non-Operating Revenues A. Interest from Debt Service 27,500 26,000 B. Interest on Investments 175,000 180,000 C. Roanoke County Base Setwice lee 264,640 264,640 Total Projected Non-Operating Revenues 467,140 470,640 Total Projected Revenue $4,528,230 $4,695,695 ATTACHMBNT II PROPOSED CAPITAL EXPENDITURES (For projects expected to exceed $100,00o In cost and Intended to benefit five or moro accounting periods.) PROJECTS: 1. Installation of Additional Elevator In Terminal DescriDtlOn and Ju~flcatlon: The growing number of regional air carrier operations, the wide expanse of ramp used for loading and unloading passengers and the ADA have all combined to give rise to a need for an additional elevator In the terminal. This elevator would be built at the end .of the concourse to meet the needs of a growing number of passengers. b. Rough Estimate of Cost: Purchase Snow Removal Equipment Description and JusUflcation: Having flnalN experienced a more normal winter and while developing an FAA requested snow plan, It has been determined the airport could be opened more quickly and safeN main- tained In a more efficient manner If the following pieces of equipment were purchased: II. IlL Iv. Dumptruck with sand spreader and blade; High speed snowbroom with blade; Three replacement plow blades; chemical spreader truck. b. Estimated Cost: $430,000.00 ($70,000 truck with sand spreader, S250,000 snowbroom, Sl0,000 blades, and $100,000 chemical dispenser truck.) FUNDING SOURCES: Federal Airport improvement Program Grant Funds $567,000.00 Commonwealth Aviation Grant Funds 31,500.00 commission Funds 31,500.00 City and County Funds 0.0q $630,000.00 ~R¥ F. PARKER CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #60-467 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31868-022294 amending and reordaining certain sections of the 1993-94 School Fund Appropriations, providing for appropriation of certain funds to the following school grant accounts: $461.00 - Chapter I Pre-K Expansion Program, $5,000.00 - Chess Program, $12,927.00 - Alternative Education Program, $4,200.00 - 1993-94 Preschool Transition Program, $5,500.00 - Adult Basic Education Program, and $5,688.00 - 1993-94 Apprenticeship Program. Ordinance No. 31868-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson Avenue, N. W., Roanoke, Virginia 24016 E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of February, 1994. No. 31868-022294. AN ORDINANCE to amend and reordain certain sections of the 1993-94 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund ADDrooriations Education Chapter I Pre-K Expansion Program 1993-94 (1) .... Chess Program 1993-94 (2-4) ...................... Alternative Education 1993-94 (5) ................ Preschool Transition 1993-94 (6-9) ............... Adult Basic Education 1993-94 (10) ............... Apprenticeship 1993-94 (11-12) ................... Facilities (13) .................................. Other Uses of Funds (14) ......................... $95,510,721 24 461 5 000 677 927 9 585 139 373 154 705 2,059 941 1,872 056 Reve~us Education Chapter I Pre-K Expansion Program 1993-94 (15)... Chess Program 1993-94 (16) ....................... Alternative Education 1993-94 (17-18) ............ Preschool Transition 1993-94 (19) ................ Adult Basic Education 1993-94 (20) ............... Apprenticeship 1993-94 (21) ...................... $93,000 24 5 677 9 139 154 453 461 000 927 585 373 705 1) Inservice Travel 2) Coordinator 3) Social Security 4) Supplies (030-060-6142-6200--0554) (030-060-6919-6102-0121) (030--060-6919-6102-0201) (030--060-6919-6102-0614) 461 4,180 320 5OO 5) Equipment 6) Transition Coordinator 7) Social Security 8) Materials & Supplies 9) Capital Outlays 10) Instructional Supplies 11) Social Security 12) Part Time Instructors 13) Additional- Machinery & Equipment 14) Transfer to School MY Fund 15) Federal Grant Receipts 16) Contributions 17) Local Match 18) Federal Grant Receipts 19) Federal Grant Receipts 20) Federal Grant Receipts 21) State Grant Receipts (030-060-6442-6300-0801) (030-060-6518-6553-0121) (030-060-6518-6553-0201) (030-060-6518-6553-0614) (030-060-6518-6553-0821) (030-060-6759-6450-0614) (030-060-6761-6138-0201) (030-060-6761-6138-0313) (030-060-6006-6683-0821) (030-060-6007-6999-0911) (030-060-6142-1102) (030-060-6919-1103) (030-060-6442-1101) (030-060-6442-1102) (030-060-6518-1102) (030-060-6759-1102) (030-060-6761-1100) 12,927 620 49 261 3,270 5,500 404 5,284 ( 5,000) 5,000 461 5,000 5,000 7,927 4,200 5,500 5,688 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE, VA. February 22, 1994 '94 FEB17 P3;17 FROM: SUBJECT= Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for six grants in the School Fund. These grants are funded with federal and state funds and contributions. In addition to these funding sources, the Alternative Education grant will require a local match of $5,000. Funding is available in the following account: Additional-Machinery & Equipment (030-060-6006-6683-0821) $5,000 I recommend that you concur with the request of the School Board. JDG:das ~)irector of Finance .,~ Charles W. Day, Chairman M. Wendy O'NeJl, Vice Chairman * Marilyn C. Curtis /,.-Roanoke City School Board C. Nelson Harris Finn D. Pincus Clubert G. Poff James M. Turner, Jr. E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-2951 Februar~ 16, 1994 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its February 15, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school accounts: Grant No. 6142 - $461.00 for the Chapter I Pre-K Expansion Program to provide for the extended day program for at-risk four-year olds at the Chapter I schools. The program is one hundred percent reimbursed by federal funds. Grant No. 6919 - $5,000.00 for the Chess Program to provide for chess instruction and supplies. The funds are provided by a private donation. Grant No. 6442 - $12,927.00 for the Alternative Education Program to provide instruction and guidance services to secondary level students who are at-risk of leaving school. The program is funded by a $5,000.00 local match and by federal funds in the amount of $7,927.00. Grant No. 6518 - $4,200.00 for the 1993-94 Preschool Transition Program to provide therapy and instruction to preschool handicapped students. The program is one hundred percent reimbursed by federal funds. Grant No. 6759 - $5,500.00 for the Adult Basic Education Program to provide for the education of adults who have not completed high school. The funds represent additional federal funds. Grant No. 6761 - $5,688.00 for the 1993-94 Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. The funds represent additional state funds. The Board appreciates the approval of these requests. Sincerely, Clerk of the Board re CC: Mr. Charles W. Day Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert r. Wilburn C. Dibling r' James D. Grisso s. Ila Fa'riss (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQDEST Chapter I Pre-K Expansion Program 93-94 6142 030-060-6142-6200-0554 Appropriation Unit X1U Inservice Travel 461.00 030-060-6142-1102 Federal Grant Receipts 461.00 The Chapter I Pre-K Expansion Program will provide for the extended daf program for at risk four Fear olds at the Chapter I schools, The above appropriation represents additional funds made available to the program. program is one hundred percent reimbursed by federal funds and will end September 30, 1994. The February 15, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chess Program 1993-94 6919 030-060-6919-6102-0121 030-060-6919-6102-0201 030-060-6919-6102-0614 Appropriation Unit X9C Coordinator $ 4,180.00 Social Security 320.00 Supplies $ 500.00 $ 5,000.00 030-060-6919-1103 Contributions $ 5,000.00 The Chess Program will pay for chess instruction and supplies using funds from a private donation. The program will end June 30, 1994. February 15, lq94 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Alternative Education 93-94 6442 030-060-6442-6300-0801 Appropriation Unit X48 Equipment $ 12,927.00 030-060-6442-1101 030-060-6442-1102 Local Match Federal Grant Receipts $ 5,000.00 7,927.00 $ 12,927.00 The Alternative Education program will provide instruction and guidance services to secondary level students who are at risk of leaving school due to poor academic achievement, low or unrealistic self-concept, or a poor understanding of academic preparation required to achieve their career interests. The above additional appropriation represents funds made available for equipment outlays for the program. The additional expenditures will be funded by local match from account 030-060-6006-6683-0821 in the amount of $5,000 and by federal funds in the amount of $7,927. The program will end June 30, 1994. February 15, 1994 ROANOKE CITY SCBOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Preschool Transition 93-94 6518 030-060-6518-6553-0121 030-060-6518-6553-0201 030-060-6518-6553-0614 030-060-6518-6553-0821 Appropriation Unit XSH Transition Coordinator Social Security Materials and Supplies Capital Outlays 620.00 49.00 261.00 3,270.00 $ 4r200.00 030-060-6518-1102 Federal Grant Receipts 4,200.00 The 1993-94 Preschool Transition program will provide therapy and instruction to preschool handicapped students. The above appropriation represents additional funds made available to the program. One hundred percent of expenditures will be reimbursed by federal funds. The program will end September 30, 1994. February 15, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Basic Education 93-94 6759 030-060-6759-6450-0614 Appropriation Unit X7H Instructional Supplies $ 5~500.00 030-060-6759-1102 Federal Grant Receipts $ 5,500.00 The Adult Basic Education program for 1993-94 will provide funds for the education of adults who have not completed high school. The above supplemental appropriation represents additional federal funds made available to provide support to the Literacy Volunteers Pilot Project and the Regional Adult Literacy Coordinating Committee. The program will end June 30, 1994. February 15, 1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REOUEST Apprenticeship 93-94 6761 030-060-6761-6138-0201 030-060-6761-6138-0313 Appropriation XTJ 030-060-6761-1100 Social Security Part Time Instructors State Grant Receipts 404.00 5,284.00 5f688.00 5,688.00 The 1993-94 Apprenticeship program will provide on-the-job and classroom vocational instruction for students in the apprenticeship program. The above appropriation represents additional state funds made available for the program. The program will end June 30, 1994. February 15, 1994 '94 FEB 15 ?~ ,i =.. '=' '> Roanoke, Virginia February 22, 1994 Honorable Mayor and City Council Roanoke, VA Dear Members of Council: SUBJECT: Briefing - Service Excellence at Work Program Please reserve space on Council's agenda on Monday, February 22, 1994, for the above-referenced subject. Respectfully submitted, WRH:mp cc: City Attorney Director of Finance SERVICE EXCELLENCE AT WORK VIRGINIA, CHARTERED 1882 DEVELOPED FOR THE CITY OF ROANOKE DEPARTMENT OF PERSONNEL MANAGEMENT BY: SUSAN L. WILEY TRAINING CONSULTANT OCTOBER, 1992 SERVICE EXCELLENCE AT WORK FACT SHEET TRAINING IMPLEMENTATION - DECEMBER, 1992 - DECEMBER, 1993 * SEA W - Service Excellence At Work (all employees) ** MSE/IW- Managing Service Excellence At Work (supervisors only) MANAGER COUNCIL-APPOINTED CONSTITUTIONAL TOTAL EMPLOYEES , i 68 213 ATrENDEES 59 52 % OF MSEAW 99 "Service Excellence At Work" classes taught 1,684 City employees attended "Service Excellence At Work" (or 87%) 25 "Managing Service Excellence At Work" classes taught 339 City employees attended "Managing Service Excellence At Work" (or 85%) Direct Investment - April 1992 - December 1993 $47 372 00 Investment Per Employee ......................... $ 23.00 -1- EXPECTED OUTCOMES "WHAT WI/J, HAPPEN OVER TIME" The needs of customers will be considered in all decisions and actions. * Employees will think of citizens as customers. Better employee relations will mean better service to citizens. Each employee's words and actions will create a positive image for the entire City of Roanoke. Employees will enjoy their jobs more when they can deal more effectively with customers. -2- CITY OF ROANOKE'S SERVICE STRATEGY ADOPTED BY THE SERVICE EXCELLENCE COMMITTEE JULY 14, 1992 '"We will meet our responsibilities to our customers and to each other in a convenient, fair and timely fashion. This will be accomplished by competent, pleasant people in a cooperative and confidential manner." -3- SERVICE EXCELLENCE COMMITTEE .. 1991-1993 NAME Jim Beatty Michelle Bono Vickey Ch#dress Dolores Daniels Celia Denning Evelyn Dorsey Martha Franklin Sandra Freeman Caroline Highfill Delmar Irving Keith Johnson Emily Keyser Kit Kiser Freda McClung Kathy McMillan Debbie Moses Reva Spencer Roger Thompson Donna Tyree Thomas Tyree Robyn Yates DEPARTMENT Personnel Management City Managefs Office Real Estate Valuation City Managers Office Personnel Management Planning and Community Development Planning and Community Development Fleet Management Social Services Water Department Police Department Library Utilities and Operations Engineering Clerk of Circuit Court Office of Billings and Collections Solid Waste Management Parks and Grounds Maintenance Utility Line Services Fire Department Communications -4- HAPPY THANKSGIVING Your trash will be collected on Monday, November 22, 1993 during Thanksgiving week. · · · · · · · · NO BAGGED LEAF COLLECTION DURING THANKSGIVING WEEK NOVEMBER 22ND THRU NOVEMBER 26TH MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,1011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #178-200-236 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31870-022294 amending the 1993-1994 Final Statement of Community Development Objectives and Projected Use of Community Development Block Grant Funds, as required by the U. S. Department of Housing and Urban Development, to reflect a change in the financial administration and grant of CDBG funds for certain projects as more particularly set forth in a report of the City Manager under date of February 22, 1994, and authorizing execution of an amendment to the agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority dated September 13, 1993, providing for the administration and grant of CDBG funds. Resolution No. 31870-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Wilburn C. Dlbling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development William F. Clark, Director, Public Works Ronald H. Miller, Buliding Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator ~W. Robert Herbert February 24, 1994 Page 2 pc: John R. Marlles, Chief, Planning and Community Development Phillip F. Sparks, Acting Chief, Economic Development Charles A. Harlow, Acting Grants Monitoring Administrator Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 22nd day of February, 1994. No. 31870-022294. A RESOLUTION to amend the 1993-1994 Final Statement of Community Development Objectives and Projected Use of Community Development Block Grant Funds and authorizing execution of an amendment to the agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority providing for the administration and grant of CDBG funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager is authorized to amend the City's Final Statement of Community Development Objectives and Projected Use of Community Development Block Grant ("CDBG") Funds, as required by the U. S. Department of Housing and Urban Development, to reflect a change in the financial administration and grant of CDBG funds for certain projects as more specifically set forth in the City Manager's Report to this Council dated February 22, 1994. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest respectively, an amendment to the agreement between the City and the City of Roanoke Redevelopment and Housing Authority, dated September 13, 1993, for the administration and grant of CDBG Funds, such amendment to be in substantially the form set forth in the City Manager's Report to this Council dated February 22, 1994 and approved as to form by the City Attorney. ATTEST: City Clerk. MARY F. pARKFR City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #60-178-200-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31869-022294 amending and reordaining certain sections of the 1993-94 Grant Fund Appropriations, providing for the transfer and appropriation of funds, in connection with amendments to the Community Development Block Grant Statement of Objectives and the Contract for Services with the Roanoke Redevelopment and Housing Authority. Ordinance No. 31869-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno, pc: Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development William F. Clark, Director, Public Works Ronald H. Miller, Building Commissioner H. Daniel Pollock, Jr., Housing Development Coordinator James D. Grisso February 24, 1994 Page 2 pc' John R. Marlles, Chief, Planning and Community Development Phillip F. Sparks, Acting Chief, Economic Development Charles A. Harlow, Acting Grants Monitoring Administrator Diane S. Akers, Budget Administrator, Office of Management and Budget · N THE COUNCIL OF THE C~TY OF RO]~,NOKE~ V~RG~N~ The 22nd day of February, 1994. No. 31869-022294. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1993-94 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &ppro~riations Community Development Block Grant - FY 93 Community Development Block Grant - FY 92 Community Development Block Grant - FY 91 Revenue community Development Block Grant - FY 93 (1-4) ...... (5-7) ...... (8-1o) ..... (11) ....... $ 2,683,596 2,452,379 2,514,614 2,683,596 1) Deanwood 2) Gainsboro Enhancement II Support 3) Gainsboro Enhancement II 4) Gainsboro Enhancement II- city 5) Gainsboro Professional Park 6) Gainsboro Enhancement Rehabilitation 7) Gainsboro Enhancement Public Works (035-093-9330-5131) $ 99,196 (035-093-9310-5008) 3,000 (035-093-9320-5009) 65,290 (035-093-9320-5199) (68,290) (035-092-9220-5011) 35,000 (035-092-9220-5109) (25,000) (035-092-9237-5164) (10,000) 8) Gainsboro Enhancement II 9) Gainsboro Professional Park 10) Gainsboro Enhancement Rehabilitation 11) Deanwood Expansion Revenue (035-091-9120-5009) $ 61,110 (035-091-9120-5011) 4,553 (035-091-9120-5109) (65,663) (035-035-1234-9426) 99,196 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roang~Vf~ginia F~%~r~ 22, i~94 Honorable Mayor and Members of City Counci~ F[~ 17 P~i[!I Roanoke, Virginia Dear Members of Council: SUBJECT: Amendments to the Community Development Block Grant (CDBG) Statement of Objectives and to the CDBG Contract for Services with the Roanoke Redevelopment and Housing Authority (RRHA). I. Background: ae The (RRHA) administers a variety of CDBG funded programs including projects associated with the Gainsboro Conservation/Redevelopment Plan and various commercial/industrial development projects. A Contract for Services with the RRHA for the administration of these activities in the current fiscal year was approved by City Council on September 13, 1993, by resolution No. 31689-091393. C. Programs addressed in the current contract include: Gainsboro Enhancement Project II To assist the City with a project to relocate the residential structures currently located at 42 and 56 Wells Avenue behind the Hotel Roanoke to a nearby street prior to the realignment of Wells Avenue. Gainsboro Professional Park - To assist the City with a project to relocate and rehabilitate for professional office/businesses the two structures currently located at 110 and 111 Wells Avenue to a nearby street prior to the realignment of Second Street. Deanwood Addition - To assist the City with a project to perform minor site work to enhance the marketability of industrial developmen~ parcels located within the Deanwood Industrial Park. Deanwood Expansion - To assist the City with limited site development and marketing of the properties located within the Deanwood Industrial Park. II. Current Situation: A. The City has received $99,196 in CDBG program income from the sale of industrial land in the Deanwood and Shaffers Crossing Industrial Redevelopment Projects. The following changes are required in this fiscal year: Gainsboro Enhancement Project II - Additional funds in the amount of $61,110 are needed to complete the relocation of the structures located at 42 and 56 Wells Avenue, N.E. prior to July 1, 1994. Gainsboro Professional Park - Although relocation related activities will continue, this project is not scheduled to be completed until after July 1, 1994, and in the 94-95 CDBG fiscal year so all 93-94 funding previously allocated will not be needed. Deanwood Addition - Deanwood Expansion - CDBG Program income has become available from the sale of industrial land in the Deanwood and Shaffers Crossing Industrial Redevelopment Projects. Infrastructure improvements are needed to further implement the redevelopment and sale of sites at the Deanwood Industrial Park. Amendments to the City's Final Statement of Community Development Objectives and Projected Use of Community Development Block Grant Funds is required by HUD to reflect the aforementioned changes (Attachment 1) 1. Gainsboro Enhancement Project Ii the funding by $61r110. To increase e Gainsboro Professional Park - To decrease the CDBG funding for the Project by $61,110, the $85,217 balance remaining to be used for lot acquisition, asbestos removal and related costs· Deanwood Industrial Park - To combine the project currently titled "Deanwood Addition" with the proj- ect currently titled "Deanwood Expansion" and to re- title the entire project "Deanwood Industrial Park" and to increase the CDBG funding for this project by the $99,196 received by the City as program income. Citizens have been notified of and have had the opportunity to comment on the proposed changes in the above referenced programs. Page 2 E. An amendment to the CDBG Contract with the RRHA is necessarM to implement the following changes. (Attachment 2) III · IV. Gainsboro Professional Park - To increase the RRHA budget from $38,000 to $77,553 for additional site preparation and relocation activities for the two (2) structures currently located at 110 and 111 Wells Avenue. Gainsboro Enhancement II To increase the RRHA budget from $23,000 to $152,400 for site preparation and relocation costs for the structures currently located at 42 and 56 Wells Avenue. Deanwood Industrial Park - To increase the RRHA budget for Deanwood activities from $11,727 to $110,923 for needed infrastructure improvements. Issues A. Cost to the City B. Funding C. Administrative Capacity D. Timing E. Compliance with applicable regulations Alternatives A. Authorize the City Manager to: Amend the FY 1993-1994 CDBG Final Statement of Objectives and Projected Use of Funds. (Attachment 1) Execute the CDBG contract amendment with the Roanoke Redevelopment and Housing Authority. (Attachment 2) o Increase the revenue estimate by $99~196 in account 035- 035-1234-9426 and appropriate $99,196 to expenditure account 035-093-9330-5131 for infrastructure improvements at Deanwood Industrial Park. o Adopt the following changes in the CDBG budget: Gainsboro Enh. Rehab.* Gainsboro Prof. Park Gainsboro Enh. II 035-091-9120-5109 (65,663) 035-091-9120-5011 4,553 035-091-9120-5009 61,110 Page 3 Gainsboro Enh. Rehab.* 035-092-9220-5109 Gainsboro Enh. Pub.Wks* 035-092-9237-5164 Gainsboro Prof. Park 035-092-9220-5011 Gainsboro Enh. II city Gainsboro Enh. II Gainsboro Enh. II sup. (25,000) (10,000) 35,000 035-093-9320-5199 (68,290) 035-093-9320-5009 65,290 035-093-9310-5008 3,000 * These three carry-over accounts were previously assigned to the Gainsboro Professional Park project as part of the CDBG Final Statement of Objectives on July 1, 1993 Cost to the City will be $99,196 in CDBG Program Income funds for infrastructure improvements at the Deanwood Industrial Park. This cost will be more than offset by the Program Income that will be generated from the future sale of four industrial sites. Fundin~ is available in the CDBG accounts listed above for the Gainsboro Enhancement II Project and the Gainsboro Professional Park. Funding is available in CDBG account number 035-093-9330-5131 for the Deanwood Industrial Park infrastructure improvements. Administrative Capacity to conduct these programs has been demonstrated by the Roanoke Redevelopment and Housing Authority's previous track record. Timin~ is important. The Gainsboro Enhancement II Project must be completed prior to the realignment of Wells Avenue scheduled to begin May 31, 1994. The Deanwood Industrial Park infrastructure improvements are needed for redevelopment and sale of the industrial sites for economic development. Compliance with applicable regulations is assured through contract review and project monitoring by the City's Office of Grants Compliance. Do not authorize the City Manager to amend the FY 93-94 CDBG Final Statement of Objectives and Projected Use of Funds, execute the CDBG contract amendment with the RRHA, increase the revenue estimate by $99,196 and transfer the CDBG funds. 1. Cost to the City will be nothing. 2. Fundin~ would not be an issue. Page 4 3. Administrative Capacity would not be an issue. 4. Timing would not be an issue. 5. Compliance with applicable regulations would not be an issue. Recommendation: It is recommended that City Council concur in Alternative "A" and authorize the City Manager to: Amend the FY 1993-1994 CDBG Final Statement of Objectives and Projected Use of Funds. (Attachment 1) O Execute the CDBG contract amendment with the Roanoke Redevelopment and Housing Authority. (Attachment 2) Appropriate $99,196 to expenditure account 035- 093-9330-5131 and increase the revenue estimate by $99,196 in account 035-035-1234-9426 and for infrastructure improvements at Deanwood Industrial Park. Transfer the CDBG funds needed for the Gainsboro Enhancement II Project and the Gainsboro Professional Park Project as detailed in IV. A. Respectfully submitted, ert Herbert City Manager WRH/lss Attachments CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Chief of Planning and Community Development Acting Chief of Economic Development Acting Grants Monitoring Administrator Executive Director - RRHA Page 5 Attachment I Pa~e 1 ~ ID ACTIVITY CATEGORY: ACTIVITY NAME: 15 HISTORIC PRESERVATION Gainsboro Enhancement Project II TOTAL PROJECTED REVENUE BY SOURCE ESTIMATED EXPENDITURE CDBG FUNDS TOTAL 1993-94 PRIVATE STATE OTHER REVENUE FY 93-94 PROG INCOME TRANSFER CARRY-OVER $152,400 $152,400 $152,400 IMPLEMENTING AGENCY: city Office of Community Planning and the Roanoke Redevelopment and Housing Authority. DESCRIPTION: The pending Wells Avenue realignment project will require the acquisition and demolition of two historically significant residential structures. This project proposes to move the two houses to an adjacent street and sell them to low/moderate income families for owner-occupied residential use. The two structures, located behind the proposed Hotel Roanoke/conference center, are located at 42 and 56 Wells Avenue, N.E. LOCATION: 42 and 56 Wells Avenue, N.E.; Gainsboro Neighborhood BROAD NAT'L OBJECTIVE: Benefit to low/moderate income persons. REGULATORY CITATION: 24 CFR 570.202(a) - residential rehab and 570.202(d) - historic preservation SCHEDULE OF ACTIVITY: Project will begin as soon as practical after July 1, 1993. BUDGET: Lot Acquisition/ $ 27,000 Attorney Fees Asbestos Abatement 5,000 Site Preparation 25,000 (foundations/utilities) Structure Relocation 70,000 42 Wells (brick) 56 Wells (wood) Utility Line Relocation 14,400 Project Support 11,000 TOTAL Project Cost: $152,400 ENVIRONMENTAL ISSUES: This activity could result in impact to the environment in a number of ways - historic properties, potential archaeological sites, flood plain location and others. Each element will be reviewed for environmental impacts. Attachment 1 Page 2 ;~UD ACTIVITY CATEGORY: ACTIVITY NAME: 17 COMMERCIAL/INDUSTRIAL IMPROVEMENTS Galnsboro Professional Park TOTAL PROJECTED REVENUE BY SOURCE ESTIMATED EXPENDITURE CDBG FUNDS TOTAL 1993-94 PRIVATE STATE OTHER REVENUE FY 93-94 PROG INCOME TRANSFER CARRY-OVER $85,217 $38,000 $47,217 $100,000 $85,217 IMPLEMENTING AGENCY: city of Roanoke Office of Community Planning and the Roanoke Redevelopment and Housing Authority DESCRIPTION: This is a continuation of the "Gainsboro Enhancement - Rehabilitation" project funded initially in the FY 92-93 CDBG budget. Phase I of the project involves the relocation, rehabilitation and adaptive reuse of two vacant, dilapidated structures for professional office/business use. The two structures identified at 110 and 111 Wells Avenue, N.W. are threatened with demolition by the Second Street Improvement Project. LOCATION: 110 and 111 Wells Avenue, N.W. BROAD NAT'L OBJECTIVE: Prevention or elimination of slums and blight. REGULATORY CITATION: 24 CFR 570. 203 (a) SCHEDULE OF ACTIVITY: This is a continuing project. BUDGET: Land Costs/Structure $77,217 Relocation & Asbestos Removal RRHA Support Costs 8,000 TOTAL Project Costs $85,217 ENVIRONMENTAL ISSUES: This activity could result in impact to the environment in a number of ways - historic properties, potential archaeological sites, and others. Appropriate reviews will be conducted prior to construction. Attachment 1 Pase 3 ;'UD ACTIVITY CATEGORY: ACTIVITY NAME: 17 COMMERCIAL/INDUSTRIAL IMPROVE. Deanwood Industrial Park TOTAL PROJECTED REVENUE BY SOURCE ESTIMATED EXPENDITURE CDBG FUNDS TOTAL PRIVATE STATE OTHER REVENUE 1993-94 FY 93-94 PROG INCOME TRANSFER CARRY-OVER $112,298 $1,966 $99,196 $11,136 $112,298 IMPLEMENTING AGENCY: Roanoke Redevelopment and Housing Authority DESCRIPTION: Infrastructure improvements to the Deanwood Industrial Park including improvement of Connecticut and Pocahontas Avenues, storm drains, and sewer line and water line extensions. The sites will then be sold for industrial development. LOCATION: Fronting Orange Avenue on the east side of the entrance to the Deanwood Industrial Park and fronting Hollins Road between the 800 and 900 blocks of Connecticut and Georgia Avenues, N.E. BROAD NAT'L OBJECTIVE: Elimination of slums and blight. REGULATORY CITATION: 24 CFR 570.203 (a) SCHEDULE OF ACTIVITY: On-going project with new funds added. Marketing of sites is on-going. 2/20/94 - Advertise for construction bids 3/15/94 - Open bids 4/21/94 - Notice to Proceed 9/7/94 - Work complete BUDGET: Excavating $ 15,000 Roadway 47,000 Storm Drain 29,000 Sewer 10,000 Water 4,000 Miscellaneous 7,298 TOTAL PROJECT COSTS: $112,296 ENVIRONMENTAL ISSUES: This site is unimproved. Sample core drillings have been conducted to help determine development costs (grading, etc.) Sites are being marketed for industrial development. Attachment 2 Amendment Amendment No. 1 to 1993-1994 Contract for Services THIS AMENDMENT, entered into this __ day of February, 1994 by and between the CITY OF ROANOKE (Grantee) and the CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY (Subgrantee). WHEREAS, the Grantee and the Subgrantee have, by a Contract for Services under the Community Development Block Grant (CDBG) program, dated September 24, 1993, contracted for the provision of certain services by the Subgrantee in relation to the implementation of the City's CDBG program; and WHEREAS, by Resolution No. , adopted , City Council has, and by Resolution No. __, adopted , the Commissioners of the City of Roanoke Redevelopment and Housing Authority have authorized the execution of this amendment to the contract dated September 24, 1993, such amendment to provide for the administration and program activity costs of portions of certain housing programs. NOW, THEREFORE, the Grantee and the Subgrantee do mutually agree to amend: Part I, Section B, subsection 1, to read as follows: Gainsboro Professional Park - As part of the Gainsboro Conservation/Redevelopment Plan, the Subgrantee shall acquire building lots for the physical relocation and rehabilitation of two (2) structures currently located at 110 and 111 Wells Avenue, N.W., and will work in conjunction with the city Office of Planning and Community Development to provide a variety of activities needed to assist in the site preparation and relocation of these structures. CDBG funds available for this project total $69,553. Program delivery costs for this activity shall not exceed $8,000. Total program costs is $77,553. Part I, Section B, subsection 4, to read as follows: Gainsboro Enhancement II The Subgrantee shall acquire appropriate building lots for the physical relocation and preparation for rehabilitation of two (2) structures currently located at 42 and 56 Wells Avenue, N.E. Activities to be completed include the following: o Acquire nearby sites on Gilmer Avenue as shown on the attached map (attachment A) for the physical relocation of the structures currently located at 42 and 56 Wells Attachment 2 Amendment Avenue, N.E. o Acquire 42 and 56 Wells Avenue, N.E. from the Virginia Department of Transportation (VDOT) o Remove the friable asbestos as identified by VDOT's asbestos study of these two buildings. o Prepare the sites - foundations and utilities. o Relocate these two buildings to the nearby sites on Gilmer Avenue. o Relocate the utility lines as needed. o Preparation activities for rehabilitation - such as work write-ups and inspections. o Other related activities as needed. CDBG funds available for this purpose total $141,400 Program delivery costs for this activity shall not exceed $11,000. Total program cost is $152,400. Part 1, Section D, combine subsection 1 and 2, to read as follows: D. Commercial/Industrial Development: Deanwood Industrial Park - The Subgrantee shall continue to implement Redevelopment Plan (1975), as amended by Amendment No. 2, by Resolution No. 27751, adopted by City council on August 16, 1985, to include additional property within the redevelopment area previously referred to as Deanwood Expansion. Additionally, the five (5) acre track previously referred to as Deanwood Addition, fronting on Orange Avenue and Plantation Road, N.E. shall be included in this redevelopment area. Within this entire redevelopment area, the Subgrantee shall perform site development, remove signage if needed, cause infrastructure improvements including improvement of Connecticut and Pocahontas Avenues, storm drains, sewer line and water line extensions, and market the properties during the term of this Agreement. Funds are available to the Subgrantee for this purpose in the amount of $108,957. Program delivery costs, including salaries shall not exceed $1,966. Total program cost is $110,923. Additional funds may be provided from land sale proceeds with City Council authorization. Ail work shall proceed with the assistance of the Grantee's City Engineer and Chief of Economic Attachment 2 Amendment Development who shall approve all requests for proposals, final plans and change orders for this project within ten working days, except for issues requiring action by City Council. All expenses related to Deanwood property acquisition, disposition, site clearance/improvements, maintenance, engineering and plan development shall be charged directly to the Deanwood account and not to the Subgrantee's general program administration. The Agreement shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this amendment as of the date first written above. ATTEST: CITY OF ROANOKE, VIRGINIA By By Mary F. Parker, City Clerk W. Robert Herbert, City Manager WITNESS CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY By By Neva J. Smith, Executive Director Approved as to CDBG Eligibility: Grants Monitoring Administrator Approved as to Form: City Attorney Appropriation and Funds Required for this Contract Certified: Account No. Account No. Account No. Account No. Account No. Account No. Director of Finance Date: Approved as to Execution: City Attorney PATTON 407 4" 18Bg 4" t88g 36' 1946 967 ~V£LL$ 4 VE. PARCEL "A" 2.057 Ac. MARY F. PARKF~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #277-313-3/59/~ W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31871-022294 providing for establishment of fees to be charged at the Williamson Road and Viaduct Parking Lots, effective March 1, 1994, through June 30, 1994. Resolution No. 31871-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: David R. Brown, Vice President, Republic Parking System, 1120 The Healey Building, 57 Forsyth Street, N. W., Atlanta, Georgia 30303 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Deborah J. Moses, Chief of Billings and Collections Kit B. Kiser, Director, Utilities and Operations Stephen A. Mancuso, General Manager, Valley Metro William F. Clark, Director, Public Works Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 22nd day of February, 1994. No. 31871-022294. VIRGINIA, AN ORDINANCE providing for establishment of the fees to be charged at the Williamson Road and Viaduct Parking Lots; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The parking fees for the Williamson Road and Viaduct Parking Lots shall be established in accordance with the following schedule effective March 1, 1994 through June 30, 1994: Williamson Road Parkinq Lot Monthly 40.00 Short-term n/a Viaduct Parking Lot Monthly (non-reserved) Monthly (reserved) Short-term (1/2 hour) Short-term (1 hour) Short-term (1 1/2 hours) Short-term (2 hours) Short-term (after 5:00 p.m.) 35.00 55.00 .50 1.00 1.50 2.00 1.00 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. '94 Fi!t315 !?;:~:1 Roanoke, Virginia February 22, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Parking Lot Fees for Williamson Road and Viaduct Parking Lots I. Backqround: City of Roanoke has leased the Williamson Road and Viaduct parkinq lots to Allright Roanoke Parking Company. Under the terms of these leases, Allright Roanoke Parking Company established the parking fees with the City receiving a percentaqe of the qross receipts. The parking fees charged at the City's five (5) other downtown parking facilities have been established annually by City Council. City of Roanoke recently restructured and consolidated the operation of its seven (7) downtown parking facilities, including the subject parkinq lots, by awarding a contact to Republic Parking Systems that will become effective on March 1, 1994. Under the terms of this contract, Republic Parking Systems will receive a fee for operating all seven (7) of the parking facilities with the City establishing the parking rates and receiving 100 percent of the gross receipts derived therefrom. II. Current Situation: Parkinq lot fees for the Williamson Road and Viaduct parkinq lots need to be established by City Council for the period March 1, 1994 through June 30, 1994. III. Issues: A. Mid-year adjustment to parkinq fees B. Timing IV. Alternatives: City Council approve the followinq DroDosed parkinq lot fees to be effective for the period March 1, 1994 through June 30, 1994. Page 2 Williamson Road Parking Lot Monthly Short-term Current Proposed $ 40.00 $ 40.00 N/A N/A Viaduct Parking Lot Monthly (non-reserved) Monthly (reserved) Current Proposed $ 35.00 $ 35.00 55.00 55.00 Short-term (1/2 hour) .50 .50 Short-term (1 hour) 1.00 1.00 Short-term (1 & 1/2 hours) 1.50 1.50 Short-term (2 hours) 2.00 2.00 Short-term (after 5:00 p.m.) 1.00 1.00 Mid-year adjustment to parkinq fees will not occur (the proposed fees are identical to the current fees), which is consistent with the City's practice of adjusting fees only once per year at the beginning of each new fiscal year. Timing will provide proper instruction regarding the parking fees to be charged prior to Republic Parking Systems beginning operations on March 1, 1994. City Council not establish any parking fees for the Williamson Road and Viaduct parking lots. Mid-year adjustment to parking fees may or may not occur depending on the fees charged in the absence of any specific instruction by City Council. Timinq will delay proper instruction regarding the parking fees to be charged until City Council might choose otherwise. Recommendation: It is recommended that City Council choose Alternative "A", which is to approve the following proposed parking lot fees to be effective for the period March 1, 1994 through June 30, 1994. Williamson Road Parking Lot Monthly Current Proposed $ 40.00 $ 40.00 Short-term N/A N/A Page 3 Viaduct Parking Lot Monthly (non-reserved) Monthly (reserved) Short-term (1/2 hour) Short-term (1 hour) Short-term (1 & 1/2 hours) Short-term (2 hours) Short-term (after 5:00 p.m.) WRH:KBK:afm cc: City Attorney Director of Finance Director of Utilities & Operations Dave Brown, Republic Parking Systems Current Proposed $ 35.00 $ 35.00 55.00 55.00 .50 .50 1.00 1.00 1.50 1.50 2.00 2.00 1.00 1.00 Respectfully submitted, W. Robert Herbert City Manager MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Vir~nia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #28-165-362-405 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 31873-022294 authorizing execution of an agreement with Law Engineering, Inc., to provide engineering services, specifically Phase II environmental assessments for up to 20 sites selected by the Environmental Compliance Officer, as more particularly set forth in a report of the City Manager under date of February 22, 1994, in an amount not to exceed $75,000.00 without further authorization by Council. Resolution No. 31873-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: John H. Thompson, Manager, Law Engineering, Inc., 5312 Peters Creek Road, N. W., Suite A, Roanoke, Virginia 24019 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Environmental Compliance Officer William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Richard V. Hamilton, Engineering Coordinator John A. Peters, III, Civil Engineer II Philip Schirmer, Civil Engineer I Sarah E. Fitton, Construction Cost Technician Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of February, 1994. No. 31873-022294. A RESOLUTION authorizing the execution of an agreement with Law Engineering, Inc., to provide certain engineering services, specifically Phase II environmental assessments at sites selected by the Environmental Compliance Officer. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager, or the Assistant City Manager, and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Law Engineering, Inc., for the provision by such firm of engineering services, specifically, Phase II environmental assessments for up to twenty (20) sites selected by the Environmental Compliance Officer, as more particularly set forth in the February 22, 1994, report of the City Manager to this Council. 2. The agreement amount authorized by this resolution shall not exceed $75,000.00 without further Council consideration. 3. The form of the contract with such firm shall be approved by the City Attorney. ATTEST: City Clerk. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 24, 1994 File #60-28-166-362-405 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 31872-022294 amending and reordaining certain sections of the 1993-94 Generai Fund Appropriations, providing for the transfer of $3,000.00 from B~idge Inspections to Environmental Assessments II, to provide funds to perform Phase II Environmental Site Assessments for up to 20 sites within the City of Roanoke, at a cost not to exceed $75,000.00. Ordinance No. 31872-022294 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: W. Robert Herbert, City Manager Kit B. Kiser, Director, Utilities and Operations Willlam F. Clark, Director, Public Works Charles M. Huffine, City Engineer Richard V. Hamilton, Engineering Coordinator John A. Peters, III, Civil Engineer II Philip Schirmer, Civil Engineer I Sarah E. Fitton, Construction Cost Technician Diane S. Akers, Budget Administrator, Office of Management and Budget 1993-94 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKBt VIRGINIA The 22nd day of February, 1994. No. 31872-022294. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Works Engineering (1-2) ................................. $ 19,974,714 1,221,394 1) Bridge Inspections (001-052-4310-3072) $(3,000) 2) Environmental Assessments II (001-052-4310-3074) 3,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia February 22, 1994 '94 FF 17 ?>:'1 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: PROPERTY INTEREST ACQUISITION ENVIRONMENTAL ASSESSMENTS - PHASE II I. Background: City Council, at its regular meeting of July 26, 1993, adopted Resolution No. 31605-072693 establishing the City's Environmental Policy relating to the Acquisition of Real Property Interests. Policy requires the engagement of a qualified environmental consultant to perform Phase I environmental assessments for those instances where it is determined to be prudent. That was done at City Council's regular meeting of December 13, 1993 by adoption of Resolution No. 31793-121393. Policy also requires the engagement of a separate qualified environmental consultant to perform Phase II environmental assessments for those instances where Phase I assessments indicate need for further investigation. II. Current Situation: Following proper advertisement, fifteen (15) proposals were received on Friday, September 24, 1993. Those firms submitting proposals include: Law Engineering, Inc. Hayes, Seay, Mattern & Mattern, Inc. Marshall Miller & Associates Olver Incorporated Trigon Engineering Consultants, Inc. Froehling & Robertson, Inc. Dewberry & Davis GES Environmental, Inc. Enviro Tech Mid-Atlantic (withdrew) Honorable Mayor and Members of City Council PROPERTY INTEREST ACQUISITION ENVIRONMENTAL ASSESSMENTS - PHASE II Page 2 February 22, 1994 Ce Espey, Huston & Associates, Inc. Laboratory Testing Services Environmental Protection Systems Earth Reach Environmental Consultants, AAS Environmental, Inc. Coastal Remediation Company Inc. The Selection Committee, consisting of Charles M. Huffine, P.E., City Engineer, John A. Peters, III, P.E., Civil Engineer II, Philip C. Schirmer, P.E., Civil Engineer II, and Richard V. Hamilton, Engineering Coordinator, interviewed three (3) of the four (4) most qualified firms. Hayes, Seay, Mattern & Mattern, Inc. withdrew, as they were awarded the contract for Phase I Environmental Assessments. The firms interviewed were: 1. Law Engineering, Inc. 2. Marshall Miller & Associates 3. Olver Incorporated Neqotiations were conducted with the chosen firm of Law Engineering, Inc. to provide Phase II Environmental Site Reports for up to 20 sites within the City of Roanoke: Proposal will be provided describing precisely what is to be done with the cost prior to project assignment by the City. 2. Assessments were grouped together to provide greatest cost reduction. III. Issues in Order of Importance: A. Presentation of strongest "innocent purchaser" defense B. Timeliness of reports C. Cost of investigation reports D. Funding for investigations Honorable Mayor and Members of City Council PROPERTY INTEREST ACQUISITION ENVIRONMENTAL ASSESSMENTS - PHASE II Page 3 February 22, 1994 IV. Alternatives: A. Award a professional services contract to Law Engineering, Inc. on the basis of direct personnel expenses plus customary fringe benefits for up to 20 environmental assessments at a cost not to exceed $75,000. Presentation of strongest "innocent purchaser" defense will be accomplished with reports prepared through this contract. 2. Timeliness of reports will be ensured through the contract. 3. Cost of investigation reports will be minimized through previous negotiations. 4. Funding for investigations will be provided through specific capital project accounts as required by policy. Refuse to award professional services contract to Law Engineering, Inc. Presentation of strongest "innocent purchaser" ~efense will have to be arranged for, on an as- needed basis, with time delays inherent in procurement of professional services. Timeliness of reports will not be possible due to need to first acquire services when needed, then to prepare necessary investigative reports. Cost of investigation reports most certainly will be higher as we are forced to negotiate for individual reports instead of a grouping of up to twenty (20) as recommended. 4. Funding for investigations will not be required. Honorable Mayor and Members of City Council PROPERTY INTEREST ACQUISITION ENVIRONMENTAL ASSESSMENTS - PHASE II Page 4 February 22, 1994 V. Recommendation is that City Council take the following action: A. Concur in the implementation of Alternative "A". Authorize the City Manager to enter into a contractual agreement, in form approved by the City Attorney, with Law Engineering, Inc. Authorize the Director of Finance to establish an account entitled "Environmental Assessments - II" in the Department of Engineering budget and transfer $3,000 from account number 001-052-4310-3072, Bridge Inspections. Respectfully submitted, W. Robert Herbert City Manager WRH/CMH/kh cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Manager, Management and Budget JAMES D. GRISSO Director of Finance CITY OF DEPARTMENT OF FINANCE 215 Chur0h Averlue, .1~1~. P.O. Box 'P~20 Roanoke, Virgi~e 2~6-1220 Telephone: (703) 981-2821 Fax: (703) 981-29~ February 23, 1994 JESSE A. HALL Deputy Director Honorable James G. Harvey, II Member, Roanoke City Council 1904 Westover Avenue, S.W. Roanoke, Virginia 24015 Dear Jimmy: You requested information related to two items on the January 1994 monthly financial report: What amount of water plant expansion bond funds remain unspent? We have spent $16,988,856 of the $29,505,000 bond proceeds. This leaves a balance of $12,516,144. I would also point out that $27,758,292 of the bond proceeds have been appropriated for contracts in progress. We elected to issue $29,505,000 in bonds and estimated we would earn $3 to $3.5 million in interest to fully fund the improvements. Why does the Airport show a loss of $82,337 as of January 31, 19947 Traditionally, the Airport does not generate large net profits. One large income amount that is recognized in June of each year is the County's base service fee of $264,640. Hopefully, as these funds are recognized this June, the Airport will show a net profit. Also, the Airport Use Agreements with the airlines require them to participate in net profits (or net losses) via reduced rental charges the succeeding year. This places some restrictions on the level of profitability of the Airport, and vice versa with losses. Please contact me if you require additional information. Sincerely, Grisso Director of Finance JDO:s Honorable Mayor and Members Roanoke City Council ./~aRObert Herbert, City Manager ry F. Parker, City Clerk ~)EPARTMENT OF F'INANC E CITY OF ROANOKE. VA. February 22, 1994 '94 F,:u 17 .... TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: January Financial Report Attached is the monthly financial report for January. Several categories of revenue and expenditures have variances compared to year-to-date amounts for the same period last year that deserve comment. REVENUE Total General Fund revenues have a positive variance of 2.57% over fiscal year 1993 on a year-to-date basis. This is very close to the overall anticipated increase in revenues in the fiscal year 1994 adopted budget. Variances in the specific categories of revenue are as follows: Other Local Taxes are up 2.02% for the entire category, but there are several revenue sources within this category that are performing well. Utility consumer taxes are up approximately 11%, most of which is from electrical usage related to the extremely hot summer of 1993. Sales tax just received, but not included in the attached financial report, totalled a whopping $1,855,370. This is compared to 91,328,032, an increase of 39.71%, received for the same month last year. These taxes, received in February, are actually generated from purchases during the month of December. Although this percentage of increase is not indicative of the rate of growth of our local economy, certainly it confirms that our local retailers had outstanding sales for the month of December. We monitor this important revenue source very closely and will keep City Council informed. Permits, Fees and Licenses are up 26.28% over last year. This is attributable mostly to increased building related permits. Revenue from Use of Money and Property reflects an increase of 17.83%. Although investment earnings from idle cash are down, we are receiving increased rent from the State for space occupied by Social Services in Municipal North. Honorable Mayor and Members Roanoke City Council February 22, 1994 Page 2 Grants-In-Aid-Federal Government is down considerably from last fiscal year. The City received flood damage reimbursements of approximately $116,000 in fiscal year 1993, which accounts for this noticeable variance. The City received $56,858 this fiscal year for reimbursements related to the snow storm last March. The significant difference in these unanticipated revenues creates the negative variance. Miscellaneous Revenue reflects a negative variance of 60.47% due to the timing of collections for insurance recoveries, and sales of surplus City equipment. Internal Services revenues are up 9.19% over fiscal year 1993. This increase is due partially to increased rates effective at the beginning of the fiscal year, but primarily due to increased engineering work related to Water Fund projects. EXPENDITURES Expenditures for the entire General Fund are down slightly compared to last fiscal year. On a year to date basis, one less payday has occurred this fiscal year compared to last. This accounts for the fact that we have spent slightly less compared to fiscal year 1993. Variances in specific categories are explained as follows: Public Works expenditures are down 9.28% compared to fiscal year 1993. Although the current year paving contract is approximately the same as last year, the timing of payments is such that approximately 9100,000 less has been spent on a year-to-date basis. Also, equipment purchases for Streets and Traffic, Parks Maintenance and Solid Waste Management are significantly less this year than last. This is partially due to timing of purchases of equipment and is expected to even out somewhat as we move through the fiscal year. Health and Welfare expenditures are up 11.44%, primarily due to increased Foster Care expenditures. Parks, Recreation and Cultural expenditures reflect an increase of 7.96% over fiscal year 1993. Most of this increase is due to a current year contribution of 9123,350 to the Hotel Roanoke Conference Center Commission. The 950,000 contribution in fiscal year 1993 was paid from the Capital Projects Fund instead of the General Fund. Also, this category includes funding of 958,454 for the Cable TV Educational Access Channel. Honorable Mayor and Members Roanoke City Council February 22, 1994 Page 3 Community Development expenditures are up slightly for fiscal year 1994 due to a reorganization and transfer of two employees from other departments into the Planning Department. Transfer to Debt Service Fund reflects a 10.36% decrease due to a timing difference of funding provided to the Debt Service Fund. Nondepartmental expenditures are down 11.31% compared to last year. This reduction relates to the timing of transfers of operating subsidies and capital project funding from the General Fund to other funds. The School Fund and Enterprise Funds are on target with the adopted budgets without significant variances, Variances warranting comment will be explained as they occur throughout the fiscal year. I would be pleased to answer any questions that City Council may have concerning the Monthly Financial Report. JDG/pac Attachments ~Director of Finance CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE JANUARY 31, 1994 General Contingency: Balance July 1, 1993 Ord. No. Deoartment CMT Contributions 31624 Transfers 31661 Contributions CMT 31789 31790 31798 31845 Circuit Court City Attorney Risk Management Transfers Snow Removal Purpose Cultural Subsidy Youth Services Grant Match Williamson Road Service District Software Professional Fees Treasurer- Surety Bond Railside Park Snow Emergency Operations $ 365,546 1,000) 1,535) 981 2,352) 90,000) 14,500) 12,000) (12,407) Total Contingency Balance $ 232.733 General Property Taxes Other Local Taxes Permits, Fees and Licenses F~nes and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total CITY OF ROANOKE, VIRGINIA GENERALFUND STATEMENT OF REVENUE Year to Cate for the Period Jull~an 31 Jull~an 31 Percentage 1992-93 1993-94 of Change $ 20,372,851 $ 20,667,293 1.45% 17,715,498 18,073,459 2.02% 336,097 424,428 26.28% 367,277 378,470 3.05% 462,868 545,401 17.83% 13,029,540 13,652,320 4.78% 128,857 69,902 ( 45.75%) 1,310,107 1,336,037 1.98% 161,769 63,942 ( 60.47%) 845,440 923~ 148 9.19% $ 54~730,304 $ 56,134,400 2.57% Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received 54,930,443 37.62% 41,637,306 43.41% 622,000 68.24% 635,000 59.60% 855,702 63.74% 28,430,446 48.02% 89,500 78.10% 2,545,589 52.48% 290.980 21.98% 1,590,300 58.05% 131,627,166 42.65% STATEMENT OF EXPENDITURES AND ENCUMBRANCES General Government 5,260,474 $ 5,450,199 Judicial Administration 2,133,595 2,078,347 Public Safety 18,320,848 18,122,168 Public Works 13,031,072 11,821,994 Health and Welfare 7,886,305 8,788,122 Parks, Recreation and Cultural 2,844,775 3,071,160 Community Development 491,357 564,140 Transfer to Debt Service Fund 6,669,063 5,978,196 Transfer to School Fund 19,291,783 19,729,435 Nondepartmental 2.370.557 2~102,619 Total ~ 78r2991849 $ 77.706.280 Year to Date for the Period Jul 1-Jan 31 Jul 1-Jan 31 Percentage 1992-93 1993-94 of Change $ Current Fiscal Year Unencumbered Revised Budget Balance Appropriations Obligated 3.61% $ 3,937,556 $ 9,387,755 58.O6% 2.59%) 1,568,332 3,646,679 56.99% 1.08%) 13,105,357 31.227,525 58.03% 9.28%) 8,152,720 19,974,714 59.18% 11.44% 8,278,551 17,066,673 51.49% 7.96% 1,552,002 4,623,162 66.43% 14.81% 487,506 1,061,646 53.64% 10.36%) 2.27% 11.31%) 0.76%) 2.336.412 14,092,454 1,971~553 55,482,443 8,314.606 33,821,889 4,074.072 $ 133,188~23 71.90% 58.33% 51.61% 58.34% 2 State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period Jul l~Jan 31 Jul 1-Jan 31 Percentage 1992-93 1993-94 of Change $ 2,693,935 $ 3,586,035 33.12% 10,536,002 13,694,651 29.98% 473,887 767,116 61.88% 937,617 941,458 O.41% 19,291,783 19,862,713 2.96% 4,176,794 4,807,991 15.11% $ 38,110,018 $ 43~659~964 14.56% Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received 7,226,287 49.62% 23,859,029 57.40% 2,052,120 37.38% 2,450,755 38.42% 33,821,889 58.73% 7r396,542 N/A 76,806,622 56.84% Instruction General Support Transportation Operation and Maintenance of Plant Food Services Other Uses of Funds Special Purpose Grants Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Jan 31 Jul 1-Jan 31 Percentage 1992-93 1993-94 of Change $ 27,075,890 $ 26,998,667 ( 0.29%) 1,223,315 1,108,397 ( 9.39%) 1,252,541 1,322,119 5.55% Current Fiscal Year Percent of Unencumbered Revised Budget Balance Appropriations Obligated $ 24,185,348 $ 51,184,015 52.75% 1,555,838 2,664,235 41.60% 1,287,468 2,609,587 50.66% 4,743,763 4,873,890 1,580,997 1,528,904 1,148,671 1,588,549 1,299,368 1,718,358 6,030,857 7,396,542 $ 44,355,402 $ 46,535,42~6 2.74% 3,596,735 8,470,625 57.54% ( 3.29%} 1,530,985 3,059,889 49.97% 38.29% 476,392 2,064,941 76.93% 32.25% 148,688 1,867,056 92.04% 22.64% 7,396,542 N/A 4.91% $ 32,781,464 $ 79,316,890 58.67% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 1994 Expenditures Unexpanded Outstanding Unencumbered Budoet TO Date Balance Encvmbrances Balance $24.957,394 $ 10,339,941 $ 14,617,453 General Government Education 8,295,161 4,052,931 4,242,220 Recreation 60,418 18,208 42,210 Streets and Bridges 7,501,698 3,868,458 3,633,240 Sanitation Projects 7,698.527 2,229,721 5,468,806 Traffic Engineering & Communications 1,280,861 1,215,475 65,386 Other Infrastructure Projects 7,592,099 4,056,728 3,535,371 Capital Improvement Reserve 2.652.343 2,652,343 Total $ 810,724 $ 13,806,729 1,647,738 2,594,482 17,562 24,648 1,342,588 2,290,652 619,174 4,849,632 29,668 35,718 883,339 2,652,032 2,652,343 $601038,491 $ 25,781,462 $ 341257~029 $~5,350,793 $ 28.906.236 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Service Total Operating Revenue 1994 ,846,218 ,694,044 147,859 9,812 743,8OO 182,002 4.623,735 1993 $ 1,426,304 1,383,917 115,057 11,911 806,079 157.941 3,901,209 Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue {Expenses) Interest on Investments Rents Miscellaneous Sale of Land Miscellaneous Total Non-Operating Revenue (Expenses) Net Income 615,912 1,678,067 472.040 2,768.019 1,857,716 46,606 1,825 1,539 49,970 1.907.686 574,110 1,487,426 414,136 2.475,672 1,425,537 43,855 5,650 133 150 1,574) 48,214 $ 1.473.751 5 WATER FUND JANUARY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Vehicular Equipment New Services, Hydrants, Lines Unidentified Plant Replacement Fire Hydrants FC Plans and Specs FY86 Project Design Carvins Cove Improvement Phase I Edgewood Replacement Franklin Road Widening Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Filter Plant Phase II Cont B-2 Carvins Cove Filter Plant Phase II Cont C-1 Carvins Cove Filter Plant Phase II Cont C-2 Water System Leak Survey RCIT Water Storage Tank Carvins Cove Phase II Cont B-1 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 3,252 242,017 154,007 3,461 180,846 12,103 1,596,383 9,007 1,084 860,407 54,380 1,194,172 8,864,815 206,983 1,209,305 614,701 1,522,970 86,843 58,791 901,882 7,777,409 4,491.204 286 205 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Sewage Charges - City Sewage Charges - County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Interest Expense Total Non-Operating Revenue (Expenses) Net (Loss) 1994 $ 2,717,686 486,889 127,864 318,671 37,708 69,548 13.058 3,771 ~424 868,891 2,744,539 565.882 4,179.312 ( 407,888) 28,705 6,109 ( 11,758) 23,056 384,832) 1993 $2,564,637 449,100 123,694 306,320 39,482 40,573 17,454 3,541,260 880,004 2,485,567 560,002 3.925,573 (384,313) 37,293 67,538 (20,283) 84,548 299,765) 7 CITY OF ROANOKE SEWAGE TREATMENT FUND JANUARY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment FY86 Projects Design Franklin Road Widening Peters Creek Flood Reduction Phase Sewershed I/I Project Design Phase Sewershed I/I Reduction II Sewer Replacement Project PC-1 Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures 12,381 66,347 35,967 56,300 143,636 5,255 224.462 544,348 213,297 331.051 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 ROANOKE REGIONAL AIRPORT COMMISSION COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Airfield Revenue General Aviation Revenue Terminal Building Revenue Other Revenue Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Interest Income - Airport Debt Service Accounts Noise Study Grant Runway Maintenance Grant State Promotion Grant - Advertising Miscellaneous Interest Expense Paying Agent Fees Interest Expense 88 Revenue Bond Issue Total Non-Operating Revenue (Expenses) Net (Loss) 1994 467,480 63,964 1,825,677 109,731 2,466,852 768,091 918,840 611,357 2,298,288 168,564 111,472 15,069 18,410 35 ( 39,796) ( 3,726) (352,365) (250.901) $(82.337) 1993 $ 414,323 63,615 1,778,179 134,061 2.390,178 785,922 938,623 616,757 2,341,302 48,876 103,691 15,650 41,600 10,613 14,856 3,313 45,258) 2,327) 304,436) (162,298) 3,422) 9 ROANOKE REGIONAL AIRPORT COMMISSION JANUARY 31, 1994 (CONTINUED) Capital Outlay Not included in Operating Expenses: Proiect Furniture and Equipment Other Equipment Unidentified Construction Refurbish Buildings Replace Security Fencing General Aviation Development Noise Study Acquired Land Cargo Development Airfield Signage Aircraft Lift Device Employee Parking Lot Underground Storage Tank Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 5,956 7,899 7,800 30,035 1,487 981,650 164,401 450,514 4,936 236 135,715 27,073 1,817,702 646,527 $1,171,175 NOTE: Some of these projects are continued from prior years with inception to date totals. 10 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue Operating Supplement interest on Investments Miscellaneous Total Non-Operating Revenue Net Income 1994 $ 269,270 96,991 110,241 1,492 110,630 107,549 34,597 730,770 558,665 518,521 192,578 1,269,764 (538,994) 618,631 9,543 3,822 631.996 $ 93,002 1993 $ 228,612 35,943 110,349 1,066 47,584 71,444 494,997 487,198 416,919 208.821 1,111,938 { 616,941) 678,616 8,072 2,034 688,722 $ 71,781 11 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND JANUARY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Yearto Date ExDenditures 89,578 89,578 $ 89,578 NOTE: Some of these projects are continued from prior years with inception to date totals. 12 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Interest Expense Operating Subsidy for GRTC Total Non-Operating Revenue (Expenses) Net Income (Loss) 1994 167,670 138,002 95,845 259,746 105,731 34,167 801.161 387,851 305.282 693,133 108.028 827,000 1,574 628 (338,516) (425,084) 65,602 $ 173.630 1993 16,909 156,032 113,239 259,232 121,528 34.954 701.894 371,621 305,779 677,400 24,494 719,163 3,750 1,100 338,516) 467.268) (81,771) 57,277) 13 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursement Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue Interest on Investment Operating Supplement Total Non-Operating Revenue Net Income 1994 $ 100,449 144,618 453.678 698,745 675,579 237,685 21,024 934,288 (235,543) 5,775 404,419 410,194 $ 174,651 1993 $ 89,323 149,177 455.771 694,271 676,271 268,589 30,592 975,452 (281,181) 5,865 405.553 411,418 $ 130.237 14 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating (Loss) Add: Non-Operating Revenue City Contributions Contribution from Virginia Tech Total Non-Operating Revenue Net Income 1994 76.758 7~,758 76,758) 123,350 185,564 308,914 232~156 1993 32,033 32,033 32,033) 50,000 50,000 100,000 67.967 15 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Operatina Revenue Charges for Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue Interest Revenue Net Nonoperating Revenue Net Income City Infownation Materials Management Utility Line Fleet Systems Control Services Services Maintenance TOTALS 1994 1993 1,327,338 $ 89,368 ~ 259~165 $ 1,803~845 $ 1~894,785 $ 6,374,491 $ 5,437,016 1~327.338 89~368 259,155 1,803~845 1~894,785 %374~491 5~437,016 719,250 62,145 42,564 1,260,834 679,027 333,320 14,063 179,806 247,127 413,274 128,497 848 25,012 113~824 597,774 1~181,067 67,046 247,371 1,611,785 1,690,075 146,271 22,322 11,784 192,060 204,710 21,496 4,804 4,085 17,006 20,625 21,496 4,804 4~085 17,005 20~525 ~ 167,767 $___27,126 $ 15,869 $ 209 065 $~225,235 2,743,810 2,729,280 1,187,579 1,273,266 866~965 325.293 4,797,344 4~327,829 577,147 1,109~187 67,916 62,553 67~91.S 62,553 645,062 $ 1 171 740 16 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUND JANUARY 31, 1994 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect CIS - Other Equipment MS - Furniture & Equipment MS - Other Equipment ULS - Sewershed Study FM - Furniture & Equipment FM - Vehicular Equipment FM - Other Equipment Total Yearto Date Expenditures 27,242 1,860 13,826 54,149 3,260 492,104 2,412 594.853 17 CITY OF ROANOKE, VIRGINIA CiTY TREASURER'S OFFICE GENER,N~ STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JANUARY 31, 1994 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED JANUARY 31. 1994. WATER 21,515,718.48 352,916.22 1,706,954.30 SEWAGE 1,288,827.66 1,088,032.95 1,178,012.78 AIRPORT 6,176,581.45 448,418.50 301,318.69 CIVIC CENTER 479,24.4.44 203,058.56 193,795.00 TRANSPORTATION 209,571.34 83,732.52 57,962.71 CAPITAL 10,816,595.90 390,190.83 596,635.19 NURSING HOME 34-8,860.37 105,556.14 162,095.85 HOTEL & CONVENTION (429,724.12) 535.33 64,845.20 DEBT SERVICE (2,023,386.17) 2,171,147.50 134,902 11 CIG 1,326,405.79 204,368.17 119 447.45 MATERIALS CONTROL 279,621.62 86,631.36 82,617 62 MANAGEMENT SERVIC 263,643.37 17,829.12 26,815.27 UTILITY LINES SERV 966,220.93 100,921.98 205,178.77 FLEET MAINTENANCE 1,155,185.66 550,6~4-.23 175,323.85 PAYROLL 4,268,198.19 10,506,154.01 9,740,864.59 PENSION (314,698.18) 513,950.56 553,679.84 SCHOOL FUND 4,992,932.60 4,910,925.51 7,32'3,B93.56 FDETC (179,061.54) 579,120.87 297,062.77 GRANT PROGRAMS ~ ~ 836.865.09 TOTAL $46,850,773.63 $31,518,669.68 $31,998,467.79 5,850,314.08 34B,77o.96 333 211.01 18,512,144.38 262,369.23 68,488.9:3 ~,~,~4o.57 285,757.09 ~ ,020,561.~ ~ ,~ 02,205.9~ (5,30~ ,550.3S) ~08,5~ ~ .35 0.00 (~.~82.~ $68,768,9~7.89 HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE. VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 1994 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPO~N-S: CERTIFICATES OF DEPOSIT CENTRAL FIDELITY BANK STATE NON-ARBITRAGE PROGRAM [SNAP') TOT~,- UNITED STATES $22,000,000.00 23,644,475.22 DATE: FEBRUARY 16, 1994 ).2 18 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 7 MONTHS ENDING JANUARY 31, 1994 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1994 $ 3,415,076 2,955,023 3,480,099 140,452 9.990.650 1993 3,411,978 2,357,388 2,355,747 248,456 8,373.569 Expenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 4,188,801 228,296 12,181 349,475 120.718 4,899.471 $ 5,091.179 3,953,591 222,285 19,939 184,694 128,699 4.509.208 3~864~361 19 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JANUARY 31, 1994 Assets Cash Investments: (market value - Due from Other Funds Other Assets Total Assets 1994 $166,331,076 1993 $152,679,829) 1994 1993 $( 368,746) $ 108,468 141,747,791 131,613,228 250,931 18,000 18,000 141,397,045 $ 131.990.627 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Fund Balance Total Liabilities and Fund Balance $ 581,475 $ 688.272 581,475 688,272 135,724,391 127,437,994 5,091,179 3,864,361 140,815,570 131,302,355 $ 141,397,045 $ 131.990.627 20 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 22, 1994 File #467 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as amended, establishing a procedure for the election of School Board Trustees, Council must hold certain meetings and take certain actions during the months of March, April and May to conform with the selection process. Therefore, it is respectfully requested that Council establish specific dates for the following: (2) On or before March 20, Council shall hold an informal meeting which shall be open to the public with all candidates for school trustee. On or before March 31, Council as a Committee of the Whole, shall at a regular meeting, review and consider all candidates for the position of school trustee. At such meeting, Council shall review all applications filed for the position and Council may elect to interview candidates for such positions. (3) (4) On or before April 20, Council shall, by public vote, select from the field of candidates, those candidates to be accorded the formal interview and all other candidates shall be eliminated from the school trustee selection process. The number of candidates to be granted the interview shall not exceed three times the number of positions available on the Roanoke City School Board, should there be so many candidates. Prior to the public interview of candidates for school trustee and prior to April 30, Council shall hold a public hearing to receive the views of citizens. (5) On or before April 30, Council shall hold a meeting for the purpose of conducting a public interview of the remaining candidates for school trustee. The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia February 22, 1994 Page 2 (6) Subsequent to the interview and on or before May 15, Council shall hold an election at a regular or special session of the Council to fill the vacancies on the Roanoke City School Board. Your assistance in establishing specific dates will be appreciated in order that applicants may be apprised of the proposed schedule. Sincerely, City Clerk MFP: sm