HomeMy WebLinkAboutCouncil Actions 03-07-94MCCADDEN
31880
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
March 7, 1994
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order
Roll Call. Counci~ Member Bowles was
absent.
The Invocation was delivered by The Reverend Larry D. Atkin, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
BID OPENINGS
A. Bids for improvements to the Deanwood Industrial Park area.
Three bids were referred to a commiltee composed of W'dliam White,
Chairperson, William F. Clark and Charles M. Huffine for tabulation,
report and recommendation to Council.
2. CONSENT AGENDA
C-1
C-2
C-3
(APPROVED 6-0)
ALL MA2TERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
Qualification of Willard G. Light as a member of the Board of Zoning
Appeals for a term ending December 31, 1996.
RECOMMENDED ACTION: Receive and file.
Qualification of Reginald P. Church as a member of the Board of
Building Code Appeals for a term ending September 30, 1995.
RECOMMENDED ACTION: Receive and file.
2
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATI'ERS:
None.
4. PETITIONS AND COMMUNICATIONS:
5. REPORTS OF OFFICERS:
None.
CITY MANAGER:
BRIEFINGS:
1. A report with regard to the City's Special Events program.
Received and filed.
2. A report with regard to the Urban Empowerment Zone and
Enterprise Communities Program.
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
3. A report recommending appropriation of $179,799.00 to various
City department accounts to provide funds for the procurement
of Capital Maintenance and Equipment Replacement items.
Adopted Budget Ordinance No. 31880-030794. (6-0)
4. A report recommending an amendment to the March 15, 1991
agreement between the City of Roanoke and Appalachian Power
Company by approval of a rate schedule for the purchase of
electricity and for street lighting.
Adopted Resolution No. 31881-030794. (6-0)
3
A report recommending execution of an agreement with the
Virginia Department of Transportation for construction of
waterline betterments for Phase II Improvements to the Carvins
Cove Filter Plant, in the amount of $526,549.82; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 31882-030794 and Ordinance
No. 31883-030794. (6-0)
6. REPORTS OF COMMITFEES:
A report of the Water Resources Committee recommending that a
revocable permit be granted to owners of property located at 1134
Highland Avenue, S. E., thereby allowing the structure situated on
such property to encroach into the alley behind said structure. Council
Member James G. Harvey, II, Member, Water Resources Committee.
Adopted Ordinance No. 31884 on first reading. (6-0)
A report of the Water Resources Committee recommending that a
revocable permit be granted to owners of property located at 2120
Carter Road, S. W., allowing a detached garage situated on such
property to encroach into the right-of-way of a twenty foot wide alley
known as Arbutus Lane. Council Member James G. Harvey, II,
Member, Water Resources Committee.
Adopted Ordinance No. 31885 on first reading. (6-0)
A report of the Water Resources Committee recommending the
abandonment and transfer of portions of Blue Hills Circle in the
Roanoke Centre for Industry and Technology to Blue Hills Golf
Corporation, and acceptance of a sanitary sewer easement from Blue
Hills Golf Corporation. Council Member James G. Harvey, II,
Member, Water Resources Committee.
Adopted Ordinance No. 31886 on first reading. (6-0)
4
A report of the Water Resources Committee recommending execution
of a new lease, on a month-to-month basis, between the City and
Crystal Tower Building Corporation, for office space for the Regional
Drug Prosecutor in the Crystal Tower Building. Council Member
James G. Harvey, II, Member, Water Resources Committee.
Adopted Ordinance No. 31887-030794. (6-0)
eo
A report of the Water Resources Committee recommending
abandonment of the existing old sewer line under the structure to be
occupied by Crisis Pregnancy Center of the Roanoke Valley, Inc.,
located at 3110 Williamson Road, N. W., and acceptance of the
dedication of new easements in order to move the sewer line. Council
Member James G. Harvey, II, Member, Water Resources Committee.
Adopted Ordinance No. 31888 on first reading. (6-0)
A report of the committee appointed to tabulate bids received for
construction of a 500,000 gallon elevated storage water tank in the
Roanoke Centre for Industry and Technology, recommending award
of a contract to Caldwell Tanks, Inc., in the amount of $571,000.00;
and appropriation of funds in connection therewith. Council Member
William White, Sr., Chairperson.
Adopted Budget Ordinance No. 31889-030794 and Ordinance No.
31890-030794. (6-0)
A report of the committee appointed to tabulate bids received for
construction of 2,843 feet of water main and an access road to the
proposed water tank in the Roanoke Centre for Industry and
Technology, recommending award of a contract to J. P. Turner and
Brothers, Inc., in the amount of $171,036.50; and transfer of funds in
connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31891-030794 and Ordinance No.
31892-030794. (6-0)
5
ho
A report of the committee appointed to tabulate bids received for
Carvins Cove Filter Plant Improvements, Phase II, Contract A-l,
installation of water lines from the Carvins Cove Filter Plant to the
VDOT Williamson Road Project near Hollins College, recommending
award of a unit-price contract to Aaron J. Conner, General Contractor,
Inc., in the amount of $1,254,475.00; and transfer of funds in
connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31893-030794 and Ordinance No.
31894-030794. (6-0)
A report of the committee appointed to tabulate bids received for
Carvins Cove Filter Plant Improvements, Phase II, Contract A-2,
installation of water lines from the Boxley Hills Pump Station to the
VDOT Williamson Road Project near Plantation Road, recommending
award of a unit-price contract to Laramore Construction Company,
Inc., in the amount of $1,469,735.00; and transfer of funds in
connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 31895-030794 and Ordinance No.
31896-030794. (6-0)
7. UNFINISI-1ED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
Ordinance No. 31874, on second reading, authorizing the execution of
certain documents relating to the exchange of certain property between
the City and James L. Trinkle, subject to various terms and conditions.
Adopted Ordinance No. 31874-030794. (6-0)
6
10.
b. A Resolution memorializing the late Donald Bartol.
Adopted Resolution No. 31897-030794. (6-0)
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City
Council.
The City Attorney was requested to prepare the proper measures
memorializing Bob M¢Clelland and John Hancock.
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
OTI4ER HEARINGS OF CITI7]~NS:
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W., and Ms.
Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed Council in connection
with 5.A.2., Urban Empowerment Zone and Enterprise Communities
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Appointed David Hill as a member of the Roanoke Arts Commission.
7
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir ~inia 2~1011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #207
The Honorable WilLiam White, Sr., Chairperson )
William F. Clark ) Committee
Charles M. Huffine )
Gentlemen:
The following bids for improvements to the Deanwood Industrial Park area were
opened and read before the Council of the City of Roanoke at a regular meeting held
on Monday, March 7, 1994:
BIDDER
Adams Construction Co.
S. R. Draper Paving Co., Inc.
S. C. Rossi & Co., Inc.
TOTAL AMOUNT
$235,570.00
246,284.30
258,577.50
On motion, duly seconded and adopted, the bids were referred to you for tabulation,
report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Wilburn C. DibLing, Jr., City Attorney
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 2401 1-1594
Telephoae: (703) 981-2444
March 7, 1994
The Honorable Members of the
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB: se
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir ~inia 22011
Telephone: (703) 981-2~41
Deputy City C~erk
March 14, 1994
File #15-51-110
L. Elwood Norris, Chairperson
Board of Zoning Appeals
3818 Park Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Norris:
This is to advise you that Willard G. Light has qualified as a member of the Board of
Zoning Appeals for a term ending December 31, 1996.
Sincerely, ~C~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
pc:
Evelyn D. Dorsey, Acting Zoning Administrator
Martha P. Franklin, Secretary, Board of Zoning Appeals
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Willard G. Liqht (W. G. "Bill" Light) , do solemnly swear (or affirm) that l
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me asa member of the Board of Zoning Appeals for a term ending December 31,
1996.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this ~,~o? '~-?' day f~_~,~/~'~- 19
ARTHUR B. CRUSH, III, CLERK
BY
MARY F. pAIaKFJ~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir ~inia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #15-32-110
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
This is to advise you that Reginald P. Church has qualified as a member of the Board
of Building Code Appeals for a term ending September 30, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc: Patti C. Hanes, Secretary, Board of Building Code Appeals
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Regi nal d P. Church , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon measa member of the Board of Building Code Appeals for a term ending
September 30, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this ~- ~ day of ~~
19 q~
ARTHUR B. CRUSH, III, CLERK
BY ~ '~¥l°-~'~')~(<~,-~, DEPUTY CLERK
Roanoke, Virginia
March 7, 1994
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subject: Briefing - Special Events
Please reserve space on your agenda for a briefing regarding
the above subject.
WRH:WFC:pr
cc: City Attorney
Director of Finance
Respectfully,
W. Robert Herbert
City Manager
Director of Public Works
A Briefing on Special Events in the city of Roanoke
Prepared by Laban Johnson, Special Events Coordinator
For Roanoke city Council
February 28, 1994
It was just six years ago, Monday evening June 20, 1988,
the dedication of the
Mayor Taylor told Mr.
Roanoke as Virginia's Festival city when he gave his annual state
of the city address to city Council.
at
new marquee sign at the civic center that
Herbert and me that he planned to declare
Since that time nothing has been the same - for Roanoke or the
Office of Special Events. At this point we thought you might like
to know what's happened since that night and where we are headed.
Council appointed a Special Events committee and a Coordinator
early in 1983 as successors to similar positions created for our
centennial in 1982. Many of those events were carried over by the
new Special Events Committee. Indeed, there are still four of them
going on - the Class Reunion Party, the carnival, the Beach Party
and the Lighting of the Community Tree at Thanksgiving.
However, all four of these remaining original events of the
Special Events Committee have changed over the years or are about
to change. The Class Reunion Party will become an alternative
1
music festival and warm up event for the Tour Du Pont. The Great
James H. Drew Exposition at the civic center has become the
carnival, replacing the old one at Victory Stadium. The Beach
Party will move to the
significantly enlarged.
has been moved from the
stadium this year in August and will be
And finally, the Tree Lighting Ceremony
front of the municipal building where we
could never get an evergreen to grow to Lee Plaza because there's
more room for the ever growing crowd on Thanksgiving night.
Of course there are many other projects your committee
supports. They have joined with other organizations to present
events that no one could undertake alone such as the Conservation
Festival at the zoo and the Brown Bag Arts Series all summer long
at Crestar Plaza.
Street Heritage
instrumental in
They have helped
Festival and the
rescuing the Chili
Ceremonies of the Commonwealth Games.
fund and establish the Henry
Railway Festival and were
Cookoff and the Opening
The committee has in fact
done what it set out to do from the beginning - to both present and
foster events in the city. The committee, as well as the office of
Special Events, is particuarly grateful to Mayor Bowers who has
continued to support and nurture the Festival city concept.
The impact of the Festival city designation has been dramatic.
It has succeeded far beyond our expectations. The Roanoke city
office of Special Events now serves as the central clearing house
for event schedules in Western Virginia. Our listings of events
for 1993 numbered 1,911. How many of those events were in Roanoke?
Here the accounting for 1993.
· 204 permits were issued last year for events. Don't be
fooled by that small number because it reflects only those events
held out of doors. We estimate that the total number of events
held in the city last year to be well in excess of 500.
· 24 large festivals were held in the Magic city in 1993.
These include everything from Festival in the Park to Roanoke
Catholic's Carousel. Many of these events last for more than one
day and draw thousands of people.
· 28 fund raising events were held in public places. You
could walk your legs off if you participated in all of the walks on
our streets and at Victory stadium each year.
· 4 patriotic events were scheduled, mostly at the War
Memorial outside in Lee Plaza.
· 11 parades marched along our thoroughfares including two by
the Kazim Temple, led by someone looking suspiciously like the
3
sheriff and the small but delightful neighborhood Christmas Parade
on Grandin Road. As we all know, especially the Special Events
Coordinator, we would have had our usual large Christmas parade had
it not been for torrential rains on December 4.
· 10 runs kept the athletically inclined in shape last year,
again giving our pavements the pounding of thousands of feet.
· 6 special, one-time sporting events were conducted on city
properties such as the Jaycees' 3 on 3 Basketball Tournament.
Dozens of other sporting events attracted thousands of athletes to
the valley who ate in our restaurants and slept in our hotels and
motels.
· Our spiritual natures rejoiced as 26 religious events were
scheduled
our parks to a corner of the market.
· 39 protests or demonstrations were
right-of-ways. That number, incidentally,
years,
·
in locations ranging from the stadium to small tents in
conducted along city
is down from previous
reflecting perhaps, a city with fewer conflicts.
20 block parties entertained our citizens in their own
neighborhoods using our streets as festival areas and bringing old
friends together one more time.
· There were 37 miscellaneous events in the total including
the SPCA's Bark in the Park, an event for dogs and a couple of
press conferences for traveling politicians who were real glad to
be here.
Not covered in these figures are numerous little bitty events
that snuck in with out asking. But we can deal with them if they
didn't leave a mess, bother anybody and snuck out again when they
were done.
The one thing that all of these events had in common was that
they all needed help of some kind from the city.
stage, or two stages, or an electrical hook-up,
cans,
side
Maybe it was a
or extra trash
or police to lead the parade or keep the protesters on one
from bopping the other side with their signs.
Some groups were grateful for our assistance. Others were
not. Some planned carefully for their needs. Many did not. The
bottom line is that although we now have more events than you can
shake a stick at as my grandmother used to say - we have exceeded
the limit of what we can do with the resources we have.
Most of these events occur between mid April and mid October.
By September the overload light is flashing and everyone is
5
budget resources to
provide 10 off-duty
stressed out. It is very hard to do those things that citizens
have every right to expect such as mow the grass and patrol the
neighborhoods and pick up the garbage and still find the time and
put up the stage somewhere on the market,
officers for security and haul off two truck
loads of trash somebody forgot.
Other city departments must also attempt to collect admission
and prepared food taxes.
inspect carnival rides
tents. Who answers questions such as "why do we have to
much liability insurance?"
others must try to enforce zoning laws or
and temporary structures such as revival
have so
It is hard to communicate the terror you feel when you
discover in the newspaper that some large organization is planning
to have an event in downtown with bands and vendors and thousands
of people and not one iota of planning has been done with the city
who will be expected to supply several thousands of dollars of
services and equipment and smiling, pleasant employees that will
overcome every obstacle - before 10 am.
You may ask, "how much does all this cost?
6
What is the return
on the city's investment?" These are good questions but they are
very hard to answer. In anticipation of them, we've prepared a few
figures that might interest you.
We have pulled out the examples as representatives of the
broad range of events in the last fiscal year. These are all fine
events and by using them as examples we are not being critical.
Indeed they help generate the positive environment that is so
important to our future. They are just part of a cross section.
A small event that generated no income for the city through
sales, prepared food or admission taxes was a program by People
Against Impaired Drivers in Lee Plaza. Great event, small turnout
and a cost to our Building Maintenance department of $108. That's
what it cost to turn on the electricity and provide a set up. No
charge was made for the electricity used.
A big event, Downtown Roanoke's Chili Cookoff,
little or nothing in direct
Maintenance $971 in labor and
also generated
tax revenues but cost Building
materials. Add the clean up plus
stage and canopy from Parks and Recreation and the figure jumps to
nearly $2,000.
7
If you look at the biggest event, Festival in the Park, the
difference in income and expenditure is even greater. In 1993
Festival generated about $10,270 in admission and prepared food
taxes but cost the city in excess of $30,000 in labor and materials
or "real dollars". For the puposes of this report, "real dollars"
refer to direct expenditures and revenues and not to values placed
on such things as media exposure, image building and the
enhancement of our quality of life.
Even if there was a way to determine the city's share of the
state sales taxes generated by Festival, and there isn't, and even
if we could tell whether or not anybody spent the night in a motel
within the city while they were at the Festival, and we can't, we
are still not breaking even in terms of real dollars.
Even something as small as a barricade can cost a bundle. In
the last fiscal year we delivered and subsequently picked up 1,954
barricades for 101 events. Every block party costs about $50 for
pick up and delivery of barricades. By the way, I wondered how
much the barricades cost. The answer is $50 each and if you get
one with a light, it's $75. Sometimes we don't have enough
barricades to go around and we have to rent them. Minimum rental
fees are $25 per 24 hours. In FY '93, we rented 100 of them.
The Police Department also takes it on the chin with many
events. Just one foot race, the Star city Half Marathon, in
November, cost $1021 in police overtime. High school football at
the stadium soaks up over $1,100 in police overtime during one
season and that's beyond the amount the school system pays directly
for police.
What do we actually derive from these events. For some, like
the Commonwealth Games and the Crestar Soccer Tournament, we
believe that we are doing quite well in terms of "real dollars".
The heads are on the beds of our motels, the restaurants are full
for days and when the participants leave town, there are additional
dollars in the city treasury.
To be fair, we know also, that even though folks going to
Dickens of a Christmas are not spending a dime on admissions to
anything, they are filling our restaurants and we all benefit
through the meals tax.
We must also salute First Fridays at 5. They pay every
9
applicable tax and city fee, thereby generating considerable direct
revenues for the city and they contribute thousands of dollars to
charities that would otherwise be on your doorstep at budget time.
Yes, by using those economic development multipliers, an event
can claim to be generating millions of dollars. Those figures are
sometimes
producing
those monies will,
overstated but we do believe that our events are
substantial revenues for city businesses and some of
over time, trickle into the city coffers.
Just as important as those "real
broader purpose of our events program.
price on the feeling of pride in our community.
great pleasure to all of us when we see the
faces at our events. The value to our city
dollars" however is the
It is impossible to put a
It is a source of
thousands of happy
of those smiling,
energetic young athletes at the Commonwealth Games in the video you
just saw is worth more than diamonds. It is that image we must
keep in mind as we try to balance our books.
And as we work on those books I must remind you, that since
1983 when the Special Events Coordinator's position was created,
not one additional employee has been hired to support Special
Events and because of budget cuts, the city's annual line-item
appropriation is actually smaller. Not one penny additional has
been added to any departmental budget to cover the cost of these
events. Every department touched by the events has absorbed the
costs and all tax revenues from the events go into the general
fund, not back into the departmental budgets.
The point is that we are the Festival city. We have a
burgeoning number of festivals. The economic potential is
substantial but so are the costs. Our current resources have been
exceeded. How do we get our hands around this issue before it
becomes a crisis?
We have been working
festivals ordinance.
ordinances now in the
for more than a year on a plan, a new
It would bring together many of the
city code that affect festivals and other
public gatherings. It would allow our citizens a realistic look at
what is required to put on an event on public property and it would
require those presenting events that generate profits to
participate in funding themselves.
We are not yet ready to bring it to you.
11
We need to get out
and talk to those who will be affected - both event producers and
the public, but with your blessing and their cooperation, we will
be Virginia's Festival city and live to tell about it.
Incidentally - my grandmother used to say that too.
'94 t':!~-2 !-12:57
Roanoke, Virginia
March 7, 1994
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Urban Empowerment Zone and Enterprise Communities Program
Please reserve space on Monday's agenda for a briefing on the above-
referenced matter.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH: mpf
EMPOWERMENT ZONE AND ENTERPRISE COMMUNITY
KEY PRENC IP_[~S
The Empowerment Zone and Enterprise Community program was created to afford
communities real opportunities for growth and revitalization. The framework of the program
is embodied in four key principles. We should be guided by these pnnciples ~hicb serve as
the basis for the key criteria which will be used to evaluate the strategic plan.
I. ECONOMIC OPPORTUNITY
The first priority in revitalizing distress~ communities is achieving economic opportunities--
jobs and work--for all residents. The creation of jobs, both within the community, and
throughout the region, provides the found,anon on which communities may revitalize
themselves and help their residents become economically self-sufficient.
ff. COMMUNITY DEVELOPMENT
Economic opportunity is the critical fi.r~t step toward the creation of a liveable and vibrant
community where human initiative and endeavor and stable ramifies can flourish. A
community where the streets axe safe to walk, the air and water axe clean, housing is secure,
and human services are accessible, and where a vital civic spirit is nurtured by innovative
design, is a community that can be a source of strength and hope to its residents. This
imtiative seen to empower communities by supporting local plans to txansform
neighborhoo:is, reinvigoratmg economic development and social service programs which
create new opportunities for people and busineraea, and supporting community-based
orgaviTations.
III. COMMUNITY PARTNERSHIPS
The road to economic u~-pormnity and community development sram with broad participation
by all segments of the community. This may include, among others, the residents of the
target community, the political and governmental !,-'~,ter-~tip, community groups, health and
social service groups, religious orgamzations, private and non-profit sectors, educational
institutions, and other permanent commumty msutuuons.
Communities that stand together are communities that can rise together. Communities can
not succeed with public re~oumes alone. Private and non-profit sut~port is critical to the
succ. e~ of a community se~tdng revitalization.
Partnerships also must be created within and among the levels of government. Government
departments and agencies on all levels must work together to ensure their respective
programs can be used in a strategic, coordinated and timely fashion.
Through the Empowerment Zone and Enterprise Community process, the federal government
offers a partnership agreement with communities and state and local governments: If you
plan strategically and comprehensively, if you create a plan that is realistic and doable, we,
the federal government, will waive burdensome regulations, overcome other regulator7
impediments and work with you to make our programs responsive to your plan. Show us an
innovative vision with performance-based benchmarks and we will invest in your future.
Waive regulations
Simplify program rules
Coordinate programs
invest broad resources
Allocate a portion of
private activity bond cap
Invest state resources anti
federal funds provided
to the state
P~s through EZTEC SSBG
funds
Coordinate programs and agencies
Plan comprehensively
Leverage private resources
Involve the entire
community
Streamline local
government
IV. STRATEGIC VISION FOR Cl~SNGE
A community's vision must identify clear goals, establish priorities, and outline a future that
will revitalize the area. The vision must be strategic: It must coordinate community need
and assets in a comprehensive fa.~hion so that economic development, housing, community
development, public safety, human and social m-vices, and env~nmental needs all
contribute to civic spirit and mutual responsibility among M1 residents. It must also form the
basis of a realistic stramgi¢ plan which identifies M~'ifi¢ tasks for implementation and
establishes concrete benchmatk~ for measuring community progre~ and ass~sing how new
experienCe and knowledge can be incorporated into a succ,~ul implementation strategy.
CO~ WIN in the Designation as an ENTERPRISE COMMUNITY:
The comn~unity is eligible for new Tax-Exempt Facility Bonds for certmn private
business activities.
States with designated communities are awarded up to $2,947,368 in Empowerment
Zone/Enterprise Cormnunity - Social Service Block Grant (EZ/EC SSBG) funds to
pass through to the community.
Communities receive special consideration in competition for funding under numerous
Federal Progrnmn, including the new National Service and Community Policing
Initiatives.
The Federal government will focus special attention on working cooperatively with
designated communities to overcome regulatory impediments, to permit flexible use
of existing Federal funds, and to meet essential mandates.
MARY F. PARK~.I~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #1-5-22-34-45-60-67-72-83-106-162-189-
202-262-270-280-299-301-354-36]-472-497
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31880-030794 amending and reordaining certain
sections of the 1993-94 Generai, City Information Systems, Management Services,
and Fleet Management Fund Appropriations, providing for appropriation of
$179,799.00 to various City department accounts in connection with procurement of
Capital Maintenance and Equipment Replacement items. Ordinance No. 31880-030794
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
The Honorable Gordon E. Peters, City Treasurer
The Honorable Marsha Compton Fielder, Commissioner of Revenue
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
John W. Coates, Manager, Parks, Recreation and Grounds Maintenance
J~mes D. Grisso
March 14, 1994
Page 2
pc:
George C. Snead, Jr., Director, Public Safety
M. David Hooper, Police Chief
Wanda B. Reed, Manager, Emergency Services
Robert J. Agnor, Manager, Communications
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
Archie T. Harrington, Manager, City Information System
Glenn D. Radcliffe, Director, Human Development
Kenneth S. Crordn, Personnel Manager
Corinne B. Gott, Manager, Social Services
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Shelva S. Painter, City Registrar
Molly L. Hagan, Acting Director, Health Department
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of March, 1994.
No. 31880-030794.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1993-94 General, City Information Systems, Management Services, and
Fleet Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke
that certain sections of the 1993-94 General, City Information Systems,
and Management Services Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
General Fund
A ro riations
General Government
City Treasurer (1)...
General Services (2).~i~i~i~~~
Public Safety
Police Patrol (3) ..................................
Emergency Medical Services (4) .....................
Nondepartmental
Transfer to Other Funds (5-6) ......................
Fund Balanoe
CMERP - City - Unappropriated (7) ....................
$ 9,389,025
761,758
229,200
31,242,031
7,432,645
1,353,467
46,273,627
45,538,465
1,071,946
Citv Information Systems Fund
A ro riations
Operating Expenses (8) ................................
Capital Outlay (9) ....................................
2,057,761
364,451
Revenue
Nonoperating Revenue (10) .............................
50,000
Retained Earnlnqs
Retained Earnings (11) ................................
Manaaement Services Fund
A ro riations
Operating Expenses (12) ...............................
Capital Outlay (13) ...................................
Retained Earnings
Retained Earnings (14) ................................
Fleet Manaqement Fund
A ro riations
Capital Outlay (15) ...................................
Revenue
Nonoperating Revenue (16) .............................
1,018,904
421,648
61,197
331,737
2,885,172
13,808
1) Expendable
Equipment
2) Expendable
Equipment
3) Other
Equipment
4) Other
Equipment
5) Transfer to
CIS Fund
6) Transfer to
Fleet Manage-
ment Fund
7) CMERP - City -
Unappropriated
8) Expendable
Equipment
9) Other
Equipment
10) Transfer from
General Fund
(001-020-1234-2035)
(001-056-1237-2035)
(001-050-3113-9015)
(001-050-3521-9015)
(001-004-9310-9513)
(001-004-9310-9506)
(001-3323)
(013-052-1601-2035)
(013-052-1602-9015)
(013-020-1234-1037)
770
5OO
506
14,000
50,000
13,808
79,584)
10,104
137,298
50,000
11
12
13
14
15
16
Retained
Earnings
Expendable
Equipment
Other
Equipment
Retained
Earnings
Other
Equipment
Transfer from
General Fund
'013-3336)
015-002-1617-2035)
015-002-1618-9015)
015-3336)
017-052-2642-9015)
017-020-1234-1037)
97,402)
253
2,560
2,813
13,808
13,808
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke ,~ ~;irctinia
March 7,~9~-2 ?~.7~,:
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Fund Appropriations
I. Background
Capital Maintenance and EquiDment Replacement needs
have been identified for various departments.
Identified items are needed for the continued
efficient and most effective performance of
assigned duties and responsibilities.
Attachment "A" is a listing of those identified
items that are anticipated to cost less than
$15,000 per single item.
Single purchases, which will cost less than $15,000
will be procured in accordance with the Procurement
section of the Code of the City of Roanoke.
II. Current Situation
Council's apDropriation of Funds are necessary to
provide for the purchase of those items as listed
on Attachment "A".
III. Issues
A. Need
B. Timeliness
C. Fund Availability
IV. Alternatives
Council appropriate $179~799 to various City
department accounts to provide for the procurement
of Capital Maintenance and Equipment Replacement
items as listed on Attachment "A" of this report.
Need - Items requested are necessary for the
continued performance of those departments
listed.
Fund Appropriations
Page 2
Timeliness - Requested items can be procured
in the most timely fashion with this
alternative.
Fundinq - Designated Funds are available in
the Capital Maintenance and Equipment
Replacement Program, City Information Systems
Prior Year Retained Earnings Account and
Management Services Prior Year Retained
Earnings Account to provide for the purchase
of requested items.
B. Do not appropriate Funds.
Need - Required duties in various departments
would not be accomplished in the most
efficient manner.
2. Timeliness - would not be a factor in this
alternative.
Fund Availability - Designated Funds would not
be expended under this alternative.
Recommendation
Council concur with Alternative "A" - appropriate
$179,799 from Capital Maintenance and Equipment
Replacement Program, City Information Systems Fund
Prior Year Retained Earnings, and Management
Services Fund Prior Year Retained Earnings to
various accounts as follows:
Capital Maintenance and Equipment Replacement Proqr~m
$13,808 to Fleet Management Account 017-052-2642-
9015
2. $770 to City Treasurer Account 001-020-1234-2035
3. $506 to Police Department Account 001-050-3113-9015
$14,000 to Emergency Medical Services Account 001-
050-3521-9015
5. $500 to General Services Account 001-056-1237-2035
6. $50,000 to City Information Systems Account 013-
052-1602-9015
Fund Appropriations
Page 3
cc:
City Information Systems Fund Prior Year Retained
Earninqs
7. $87,298 to City Information Systems Account 013-
052-1602-9015
8. $10,104 to City Information Systems Account 013-
052-1601-2035
Management Services Fund Prior Year Retained Earnings
$2~560 to Management Services Account 015-002-1618-
9015
10. $253 to Management Services Account 015-002-1617-
2035
Respectfully Submitted,
W. Robert Herbert
City Manager
Director of Finance
City Attorney
Management & Budget
Attachment "A"
Fleet Manaqement
2 - Animal Transport Bodies For Pickup Trucks
$13,808
City Treasurer
5 - Office Calculators
770
Emerqency Medical Services
9 - Opticon Units
14,000
General Services
Table and Cabinet For Mail Room
500
Personnel Manaqement
2 - Personal Computer Processor
2 - 3270 Connections
2 Printer Cables and 1 Switch
3,800
1,354
164
Real Estate Valuation
7 - Personal Computer Processors
7 3270 Adapters & Software
7 - Wordperfect Software 5.1
14,420
4,739
1,771
Police
4 - Personal Computer Processors
1 - Epson Printer
4 3270 Adapters & Software
3 - Wordperfect Software 6.0 Upgrade
2 - Professional File Software
8,240
219
2,708
272
336
Police Traffic Bureau
2 - Personal Computer Processors
2 - Wordperfect Software
2 - Professional File Software
2 - Forms Tool Software
2 - 3270 Adapters & Software
1 - Laserjet Printer W/Envelope & Sheet Feed
1 - Surveillance Camera
4,120
506
336
200
1,354
2,081
506
Attachment "A"
Page 2
City Attorney
1 - Personal Computer Processor
1 - Wordperfect Software
1 - Deskjet 500 Printer
2,060
253
249
City Information Systems
1 - Personal Computer Processor & Monitor
5 - Personal Computer Processors
3,445
10,300
Social Services
8 - Personal Computer Processors
1 - NEC Printer
1 - 3270 Adapter and Software
6 - Wordperfect Software
2 - Lotus 1-2-3 Software
4 - Printer Cables & 2 Auto Boxes
4 - HP Laser Printers
Recreation
1 - Personal Computer Processor & Monitor
1 - 8 MB Memory Upgrade
1 - Token Ring Hardware
1 - Network Software
1 - Intellegent TR Concentrator
Cabling Supplies
1 - Smart UPS 600
1 - Powerchute Software For UPS
1 - Tape Backup System
Data Cartridges
1 - 2400 Baud External Modem
1 - Facility Management System
1 - Mailing List, Labels and Demograph Software
1 - Upgrade to Registration Software
Parallel Line Ext. and Cable
16,480
539
677
1,518
642
328
2,340
2,383
372
6,408
2,145
3,395
450
380
76
273
245
119
2,490
490
2,000
106
Reqistrar
1 - Personal Computer Processor
1 - 3270 Adapter and Software
1 - Wordperfect Software 5.1
2,060
677
253
Attachment "A"
Page 3
Communications
1 - Win 486 DX 2.50 Personal Computer
1 - Deskjet Printer
1 - Trac Disk 1.2
1 - Hayes Accra Modem
1 CD/Ram
1 - Dbase IV Software
1 - Harvard Graphic Software
1 - Wordperfect Upgrade
1 - Lotus 1-2-3 Software
2,317
503
40
192
359
388
298
91
321
Health
1
1
Department
- Wordperfect Software Upgrade
- Modem for Zenith Notebook
91
130
Commissioner of Revenue
1 - Personal Computer Processor
1 - Laserjet Printer
1 - Wordperfect Software
1 - 3270 Adapter and Software
Printer Cables and Auto Switch
2,060
585
253
677
199
Management & Budqet
1 - Personal Computer Processor
2 - Lotus Smartsuite Upgrade
1 - Personal Computer Processor
1 14" Color Display
1 - Wordperfect Upgrade for Windows
2,383
650
2,035
525
253
Finance Department
7 - Personal Computer Processors W/Monitors
1 - Display Monitor
1 - Modem
6 - HP Lazerjet Printers
19,104
5O0
100
3,510
Municipal Auditing
1 - Personal Computer Processor W/Monitor
2~878
Total $179,799
MARY F. PARKF~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #17-29-46-175-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31881-030794 authorizing you to enter into
contractuai agreements with Appalachian Power Company providing for revised
general service electrical rates and revised street lighting rates, effective
retroactive to July 1, 1993, and approving certain rate schedules, upon certain
terms and conditions, as more particularly set forth in a report of the City Manager
under date of March 7, 1994. Resolution No. 31881-030794 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Joseph H. Vipperman, President, Appalachian Power Company, P. O. Box
2021, Roanoke, Virginia 24022-2121
R. C. Wagner, Marketing and Customer Services Manager, Appalachian Power
Company, P. O. Box 2021, Roanoke, Virginia 24022-2121
Richard C. Flora, Chairman, VML/VACO APCO Steering Committee, 1001
East Broad Street, Suite LL 20, Richmond, Virginia 23219-1901
Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson
Avenue, N. W., Roanoke, Virginia 24016
E. Wayne Harris, Superintendent of Roanoke City Public Schools
~lg. Robert Herbert
March 14, 1994
Page 2
pc:
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public
Schools
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of March, 1994.
No. 31881-030794.
VIRGINIA,
A RESOLUTION authorizing the City Manager to enter into the
appropriate contractual agreements with Appalachian Power Company
providing for revised general service electrical rates and revised
street lighting rates effective retroactively to July 1, 1993, and
approving certain rate schedules, upon certain terms and
conditions.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager and the City Clerk are authorized to
execute and attest, respectively, in form approved by the City
Attorney, contractual agreements with Appalachian Power Company
providing for revisions in general service electric rates
applicable to municipal corporations and revisions in street
lighting rates applicable to lighting service sold for the lighting
of public streets, highways and other public outdoor areas in
municipalities and political subdivisions where such service can be
supplied from the existing general distribution system, all such
rates effective retroactive to July 1, 1993; such agreements shall
include such other terms and conditions as are deemed appropriate
by the City Manager.
2. City Council hereby approves the general service and
street lighting electric rates, effective retroactive to July 1,
1993, as shown on Public Authority Tariff No. 6, issued by
Appalachian Power Company on January 14, 1994, consisting of a
cover and four pages, a copy of which is attached to the report of
the City Manager dated March 7, 1994.
ATTEST:
City Clerk.
Roanoke,
March 7,
Virginia
1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Approval of New Electrical Rates
I. Background:
Proposed revised electrical rates to be effective July
1, 1993 were received June 29, 1993 per the attached
letter from Appalachian Power Company (APCO).
Announced increases were to be 5% effective July 1~
1993 and an additional 3.9% effective July 1~ 1994 for
an additional two years. Additionally street lighting
rates were to increase an additional 3% to 10%.
Negotiations with APCO were authorized on June 28, 1993
by City Council through the Virginia Municipal League
and Virginia Association of Counties.
APCO billed the increased rates effective July 1, 1993,
and the increased rates were paid as negotiations
continued.
Agreement with APCO~ proposed to be effective
retroactive to July Ir 1993~ has been reached, per the
attached memorandum dated January 19, 1994 from Mr.
Richard Flora, subject to City Council approval, which
essentially provides for the following:
General usage rates will increase 5% over the
June 30, 1993 rates for the period of July 1,
1993 through December 31, 1993.
General usage rates will increase 1.6% over
the June 30, 1993 rates for the period of
January 1, 1994 through June 30, 1995. This
is in effect a 3.4% reduction to the rates
paid in December 1993.
General usage rates will increase 0.9% July
1, 1995 through June 30, 1996, for a total
increase of 2.5% over the June 30, 1993 rate
schedule.
Page 2
Street lighting rates will increase 6.9% over
June 30, 1993 rates for the period of July 1,
1993 through December 31, 1993.
Street lighting will be decreased to provide
for a 1.5% increase over the June 30, 1993
rates for the period January 1, 1994 through
June 30, 1996.
It should be noted that the above percentages are
approximate. The precise proposed rates are shown by
the attached rate schedules contained in a document
entitled Public Authority Tariff No. 6 issued January
14, 1994 from Joseph H. Vipperman, President of
Appalachian Power Company. Generally, the general
usage rates are a little higher and the street lighting
rates are a little lower than the above percentages.
It is anticipated this is due to Fuel Adjustment Clause
impact.
II. Issues:
A. Neqotiation Benefit
B. Fundinq
III. Alternatives:
Council approve the attached Public Authority Tariff
No. 6 for rates and fees as an amendment to the March
15, 1991 agreement between the City of Roanoke and
Appalachian Power Company for the purchase of
electricity and for street lighting, which expired
December 31, 1992.
Negotiation benefit will be realized by lower
rates than those initially proposed by APCO.
Fundinq is available in the current year's budget
and will be anticipated in upcoming year's budget
requests.
Council not approve the attached proposed rate
schedule.
Negotiation benefit will not be realized and APCO
may resume billing at the higher rates.
Page 3
Fundinq will be more speculative depending on the
rates billed.
IV.
Recommendation: Council approve the attached rate
schedule as provided by Alternative "A".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachments
cc:
City Attorney
Director of Finance
Office of Management & Budget
Director of Utilities & Operations
Executive for Business Affairs, Roanoke City Schools
PO Box 2021
Roanoke, VA 24022-2121
703 985 2300
June 28, 1993
Mr. W. Robert Herbert, City Manager , ~
City of Roanoke % ~
215 Church Avenue, S.W. " "'"'
Roanoke, Virginia 24011 ~!~ . ''
Dear Mr. Herbert:
JUN .993
This letter is to advise you that Appalachian Power Company's contract
for the sale of electricity to all public authority accounts will
expire June 30, 1993. We have been in contact with your negotiating
comittee, but an agreement will not be reached by the expiration date.
The Company has proposed increased rates to reflect the higher costs of
providing service These revised rates will be ~laced in effect July ir
1993, on a prorate~ basks, penoing the outcome of the negotiations.
As you 'are aware, over the past six years the rates for electric
service to public authority customers have been reduced three times.
On July 1, 1987, rates were reduced by approximately $2 million, or 10
percent, on an annual basis. Again, on January 1, 1988 rates were
reduced an additional $1 million, or $ percent annually. These two
decreases combined to lower your rates by 15 percent on an annual basis
for the contract period July 1, 1987 through June 30, 1990. Then, as
e result of negotiations for the loon-to-end contract period beginning
July 1, 1990, rates were reduced by $1.6 million or 8.5 percent on an
annual basis.
Given this history of rate decreases and subsequent increases in the
Company's cost of providing service, the Company's rates must now
increase by a relatively ~o~est a~unt. The proposed rates will
provide for a~nincrease in two phm~see. The first phase will involve an
increase of $ percent, effective for the period of~u~v 1, 1993 through
June 30, 1994. The second phase will provide for an aBditional
increese in the ~unt of ~, effective for the two-year
perio~ of Jul~ 1, 1994 through June 30, 1996. Monthly rates for Street
~l~.~ll~.*~e will be increased from 3 ~ercent to 10 percent
depending upon l~mp size and facilities.
The ~pany continues to strive to provide safe and reliable electric
le~vice to its cuetmrs et the lowest reasonable cost. We value you
as a P~lic Authority custer and look forward to working with your
negotieting c~it~ee to finalize the contract and rates to be effec-
tive for the contract period of July 1, 1993 through June 30, 1996.
Sincerely,
R. C. Wagner
Marketing & Customer
ds
Region 5
Region 9
VIRGINIA ASSOCIATION OF COUNTIES
1001 East Broad Street · Suite LL 20 · Richmond, Virginia 23219-1901 · (804) 788-6652 · fax (804) 788-0083
MoEoMoOoPPAoNoDoUoM
TO:
FROM:
SUBJECT.:
DATE:
County Administrators and City/Town Managers
in APCO Service Authority
Richard C. Flora, County Administrator of Craig County
Chairman of VMIJVACo APCO Steering Committee
VML/VACo APCO Negotiations - Assessments
June 3, 1993
As you were recently notified, Appalachian Power Company (APCO) has submitted a
proposal for electric service to local governments for the three year period beginning July 1, 1993.
APCO proposed a 5.0% increase in general rates effective July 1, 1993 which raises additional
revenue of $950,000. Beginning July 1, 1994 rates would increase an additional 3.9% for
additional revenue of $782,000. APCO proposes a 3% to 10% increase for street light rates.
An organizational meeting of the VML/VACo APCO Steering Committee was held
June I, 1993 in Roanoke. The minutes of this meeting are enclosed. The Steering Committee
~oted to pursue negotiations with APCO and to seek funds from each locality to cover the expenses
)f a utility consultant, legal fees and other expenses associated with negotiations. Each local
government is asked to contribute its proportionate share of $140,000 based on the proportionate
flectricity usage for its locality (exclusive of street lights). Funds not used during this negotiation
~ill be retained in an interest bearing account for future negotiations. Enclosed is an invoice
:erecting your locality's share of negotiating expenses.
In the past, as a result of the Steering Committee's efforts, each local government has
always received a savings in its electricity costs substantially greater than its share of negotiating
.~xpenses. For example, during the last negotiations in 1990, APCO initially proposed a 2.6%
:eduction in rates ($500,000) during the first year and a second additional reduction of 2.1%
$400,000) effective the second year, thus an overall reduction of $2.3 million during the three
'ears. The Steering Committee negotiated an 8.5% reduction the first year ($1.6 million) with the
ates remaining the same in the second and third contract years; an overall reduction of $4.8 million
For the three years. Thus local governments saved $2.5 million as a result of the negotiation
?rocess. (A 17:1 return on investment.) It is anticipated that local governments will again
~xperience a high return from their investment in the negotiation expenses.
Local governments benefit greatly from speaking with "one voice" during negotiations with
APCO. It is to our collective benefit to continue negotiations in this manner. We hope your
locality will choose to pay its proportionate share of the expenses and not just reap the benefit of
[he work of other local governments.
The consultant, Steven Ruback of The Columbia Group, Inc. has begun obtaining
aformation from APCO with which to make a detailed analysis. A Steering Committee meeting
~ill be scheduled after his analysis is complete in approximately six to eight weeks. Local
,,overnments are encouraged to actively participate in the Steering Committee meetings and
:ommunicate any concerns or questions which should be discussed with APCO.
If you have any questions regarding the assessment or negotiations, please do not hesitate
o call Flip Hicks at (804) 788-6652, Howard Dobbins or Sarah Finley at (804) 643-1991 or me
~t (703) 864-5010.
:.nclosures
EXHIBIT B
PUBLIC AUTHORITY TARIFF NO. 6
App~J~A~HIi~N POW~.h-. COMPA.~Y
RATE SCHEDULE
TERMS AND CONDITIONS OF SERVICE
GO~u~ING
SALE OF ELECTRICITY
TO PUBLIC AUTHORITIES
JOSEPH H. VIPPEI~IAN, PRESIDENT
ISSUED: January 14, 1994 EFFECTIVE: July 1, 1993
APPALACHIAN POWER COMPANY EXHIBIT
P~gel of 2
PUBUC AUTHORITY TARIFF NO. 6
SCHEDULE PJ~.
AVAILABIUTY OF SERVICE
Avetleb}e for general nervtce to municipal corporettone end state govarmmfltal enttttno, exclndtng Pub]tc
Houstng Authorities and the Cm,.onm~lth of Virginia, es those ten~ are u~¢l tn ~i56-Z3Z end E34 of the
~ of Vtrgtnia end-tn pertinent de¢tstma of the Supra.~ ~rt of Virginia.
MONTHLY RATE (Tertff Codes 804, 805, 806)
711/93-1E/3119~
CUSTOHER
I~r
SC~LS (8~)
ALL 0T~R (805)
~ATER P~PI~. S~AGE P~PIN6. ~0 S~A6E
DISPOSAL SERVICE (806)
~ cofll~ 4.523t,~rL
~r
Effective
1/1/94-6/30/95 7/1/9S-6/30/96
S0.15 ,~ r $9.25
5.3Z6¢/'15' 5.3864
4.072¢ ~- 5.0zea
4.365s ,' 4.414a
MEASUREMENT OF ENERGY
Energy supptted hereunder will he delivered through not more than one single phase end/or one ~l~hes.
FUEL ADJUSTMENT CLAUSE
8tlls cm~uted according to the rates set forth herein etll bo increased or decreased by a FueJ
Ad~uemont Factor per ~ calculated tn campltanc8 with the Fuel A~usment Cleuno attached hereto.
PAYMENT
Bills are due upon presentation and payable at the stain or branch offtcee of the Cempany. On all
accounts not so paid, a charge of 1-1/~ per mmth ~t11 bo e~lied to any account balances not received
by the Company by the next bi1] date. If tbo ~u~eny f&tls to mi1 bills premtly after the billing
detl, the dui detI will be extinded accordiflgly. Tbo Cuetlr my d~ig~tI ltl billlng iddreII.
SPECIAL TERMS
This schedule t~ subject to al1 term and conditions contained in the agreement for electric servtce
entered into hettmon the Cempafly end each city, county and imm govermmntal authority.
Issued: Januarf 14, 1994
I~sued By
Joseph H. V1pp~mln, Pr~tidmt
Effective: July 1, 1993
APPALACHIAN POWER COMPANY EXHIBIT B
P~ge 2 of 2
PUBUC AUTHORITY TARIFF NO. 6
SCHEDULE P.A.
FUEL ADJUSTMENT CLAUSE
~lhe. the actlemted untt cost of fuel (Fm/Sm) used to meet Apbelechton Poner ~ny's ~t Energy
R~ui~nt less losses (~) ts a~ve or ~lw tM ~le ~tt cost of IZ.B~ .ills ~r ktt~4tt~ur (Fb/Sb),
4n a~ltt~l c~ or c~lt ~1 to t~ prat of t~ mct~l kll~tt~ro ~ ~ m f~l clause
ndJue~nt factor (Al s~ll ~ m~, ~ (Al, calculat~ to t~ n~et 0.~1 mill ~r kll~tt~ur, is
as Mfi~ ~1~:
AdJueme~t Factor (Al - F.~ - Fb
Se Sb
Any difference between the esttmeted cast ef fuel used to mt Al)palachton Poser ~any's Net Energy
Requirement and the &clue1 cost of such fuel will be reflected tn the uelculatton of the Fuel Adjustment
Factor in the second succeeding mma~th.
In the above formula (Fl is the expense of fosstl and nuclacr fuel in the bale (be and current (me
periods; and (se is the kq~ sales in the base and current periods, all as defined bel~:
Fuel Costa (Fl sball be the cost of:
(e) foactl end nuclear fuel consmmed in Aabelechlon Poner CMqaany'a plante, end ~o~alachtan Power
Ca~qaany's share of fossil and nuclecr fuel consumed in Jointly mmed or lecled plants;
(be the actual tdenttft&ble fossil end nuclacr fual coots satiated with energy bercbasod for reasons
other then idacttfted in (ce helM;
(c)
the net energy coat of energy purchesac, exclusive of capacity or a-=nd charges (trresbecttve of
the destgnmtton asstgued to s~h transits) ~ s~h ~ I1 ~ ~ ~ ~o~tc dis~tch
~mis (IKI~ tM~in sMll ~ sKh ~sts ua t~ CMOS for K~ ~y ~ses and t~
cM~ac as m ~sult of K~l~ ~ta~, all ~h kt~ of w~y ~tng ~KMm~ by ~Mlachian
P~r ~ny to substitute for its ~ ht~r c~t ~), ~ lacs;
(d) the cost of fossil end n~clacr fuel recovered through inter-system lelac tonluding the fuel casts
related to econmy energy ualac end other energy sold on on econamtc dispatch basis.
Salac (se sball he equated to the sam of (al generation, (be beroham, lc) toterohenpa-ln, less (d)
energy associated with p~mlled storage Mr&lions, lacs (ce Inter-system isles referred to in (de above, less
(fl total system loacac.
Selac (se shell be modified to reflect Ioleac of 10.51% associated with Apbelachton Power Company's
deliveries to customers served under this schedule.
The edJue~t factor develobed eccondtng to the pre.tithE paragraptm may ba further eodlfted to all~
the recovery of groac racetpts or other sheller rtwemm baaed tax charges occaatonnd by the fuel adjustment
The cost of roost1 fuel shall tnclndl no item other thin thole listed in Accmmt 151 of the C~mmisston's
Untfom System of Ac'counts for Public Utiltttac end Lloon~ams. The cost of m~$acr fuel shill be that as
shem in Account 519, I~-I~t that if Account 516 also contetol' any exbe~le for foactT fuel ~tch hes alracdy
been tncluded Iff the cost of fossil fuel, it shell be deducted fr~m this account. All references to the
C~mnisston's Unifome System of Acco~qts for Public Uttlttion and Lluanleac shall he to such Uniform System
of Accounts for Public Utllttiac and LIconsmes &s 1! in effect le of Oemlmd)lr 1, 1975.
I~ued: Januan/14, 1994
Jose;h H. V1ppMmafl, Preddent
EffeGdve: July 1, 1993
V]rglnM - Street Ughtlng Rate~
AVAILABIUTY OF SERVICE
Available for lighting service sold for the 11ghttng of public streets, public htghways and other publlc
outdoor areas tn municipalities and political subdivisions where such servtce can be eupplled from the existing
generel distribution system.
MONTHLY RATE
Fr~m 97/01/93 to 12/31/93
Coot of Facilities
5/lamo [ncluddd tn Rates
From 01/01/94 to 06/30/96
Coat of Facilities
311em~ Included tn Rates
A. Overhead Servtce on Extsttna Secondary 01strtbuttnc Facilities
3,500 Loman .... 4.05
4.10
The 3,500 leman lomtnatre ts no longer available for
rmplacamnt or for additional Installations.
7,000 L~ .... 5.72 292.00 5.53 262.00
11,000 Lumen* .... 5.62 334.00 6,39 323.00
21,000 L~en .... 8.14 364.00 7.87 372.00
58,000 Lu~n .... 14.25 595.00 13.80 4~0.00
3. ~tqh pressure Sodtem
5,800 Lmmn .... 5.18 289,00 4.87 272.00
0,500 Luemn .... 5.67 310.00 5.33 291.00
16,000 Lumen .... 6.05 310.00 5.68 250.00
22,000 Lumen .... 7.34 383.00 6.90 360.00
50,000 Lomlm .... 9.72 458.00 9.14 431.00
B. Se~vt~ qn Soectal ~.n¥O1~'ned Standard ~tal. Concrete. or Oreem~tal
P91es. or good Poles Served free Underereund Distribution
7,000 L~men .... 12.21 598.00 12.03 688.00
11,000 t.u~.n* .... 13.96 783.00 13.75 772.00
21,000 Lom~ .... 15.71 846.00 15.48 634.00
58,000 Lumom .... 22.35 1069.00 22.03 990.00
2. Mercury Veoor Post Too
7,000 Lmmn .... 6.30 395.00 5.89 364.00
5,600 Lomen .... 11.71 708.00 11.32 685.00
9,500 L~m~n .... 12.18 726.00 11.77 702.00
16,000 L~mem .... 13.65 790.00 13.20 750.00
22,000 Lumn .... 14.70 649.00 14.21 821.00
50,000 L~ .... 17.96 973.00 17,36 941.00
4. Htqh pressure Sodit~
Post Too
9,500 Lumen .... 6.16 394.00 5,68 363.00
Issued: January 14, 1994
Issued By
Joseph H. Vipperm~n, PreMdent
Roanoke, V~rglnfa
Effective: July 1, 1993
APPALACHIAN POWER COMPANY Page 2 of 2
Wglnla. Street Uohtbg Rat#
SPECZAL TERNS AND CONDITIONS
The above rates under Seettons A and O ars based on the Cc.pony's making an investment tn ne~ standard
factlittex in the ~mount ee sho~ adjacent to the rate. When the investment in nw standard facilities,
Including costs for service frco underground, exceeds the predeacrtbed amount, the difference wtll be paid to
the Company by the Cunt,mr aa a Contribution in Aid of Construction.
Decorative and other non-standard fixtures and/or poles sro not tnoluded Iff the standard street 1tabling rats
but my be Installed at the Coml~ny's optlno. For n~ tnotallattoaa of more than 50 deeorsttva or nonstandard
fixtures and rslated feellttlas by s stngla customer, th, Cmapan¥ will teats11 and saint,tn the nonstandard
facilities subject to the monthly charges far a standard street light of edulvalent watt&ge In Sections A and
B above and subject to the Comp&ny'l recovering the dtffare,ce batwalll the Installed colt of the nonstandard
facilities and the Cost of Facilities tnoluded In the rates tn $lcttonl A and R above. The cuntcoer agrnol to
mat,tala a stock of replace,ual pole", flxtursa and la,ps ~htch the C=,~ny wtll acquire. &s needed to
sccompi:sh replecw~ents. Charges and provisions of ser~tca for rmv tnltallattons of 1eel tban 50 nonstandard
fixtures and/or poles w111 bi subject to tndlvtdcol negotiations.
Customers by requelt that extsttng 14ersury Vapor lights bi removed end ~placed by High Prsseers Sodtgn
Vapor lights. Veers such a request ts medl. the Company sad the cultomr wtll ldenttfy an orderly and mutually
acceptable schedule for eeco,pllshtng the requested co,var,lea. V~re 3.500 1~nen Hercury Vapor street lights
are to be repleeed with $odtmn Vapor street 11ghts. such changes wtll bi made. pursuant to an agreed schedule.
at no charge to the ccotog~mr. For conversion af all other I#rcury Vapor street lights, tho cunt~er sgrewa to
pay to the Compony. prtor to such ce,var, ton. an ~enunt eduil to the remove1 colt of $45 per street light plul
the rm~tnlng unused 11fa of the Nlrcury Vapor factllttec being rmovld. In thole tnltanoee ~here the Hlrcury
Vapor feetllttee batng ri,red have ~ 1natal)ed for ZO ye, re or 1eager. there wtl] bi no charge for the
r~mtnlng unused life of the factlttlee batn~ fleered.
Exlsttng street lighting feetlltlen served on special Company amid mtn1. ce,crete, or orn~mmtal pole".
and i~od poles served from underground dtstrtbuttun will ba billed under the tirol contetnnd tn Sucttun B.
SerYtca to Custer o~ feetlltlen, such al brtdge 11ghtlngo sic.. w111 be btlled under the rats, cant,teed
tn Sectton A,
~tth the sffentlve data of this rata schedule, the 250 watt ll,OOO lumen mercury vapor lamp will no longer be
available for nb installations or for rap~tr or replacem~t of extatlng unite.
Ism]od: January 14, 1994
issued By
Joseph H, ~ppennan, Pre.icl"at
Roanoke, VTrginll
Effective: July 1, 1993
o~moke~ ~ ~d-News
'OPINION
Bury all
utility
lines
I DON'T think anyone will soon for-
get the icy conditions we have been faced
'with during this winter.
One reminder is higher rates that
Appalachian Power Co. has been reaping
from us since May 1993. Though entitled
only to a 1.2 percent increase, it's asked
for, and been granted, a 5.5 percent
increase in rates to improve its financial
position.
Apco President Joseph Vipperman
blames part of the need for these higher
rates on abnormal weather we experienced
this past winter, and th/s winter, too. Nam-
rally, part of Apco's yearly budget includes
allocation of funds for repairs to storm-
damaged lines.
The State Coqaorafion Corem/salon
should consider demanding that all utii/ty
lines be placed underground. There'll
always be abnormal weather that damages
lines, be it hun/canes, tornadoes, ice or
heavy snow. Since these cimumstances
happen with enough regularity to force
Apco to allocate funds for them every year,
wouldn't the natural progression be to .find
a way to eliminate most of this recurnng
expense? The initial higher cost of placing
cables underground would be off. set over
the years by t~duction in repa/r costs
caused by weather. The seconda~ benefit
of this plan would be the immediate
hlcreased aesthetic appeal in all areas now
encumbered by a multitude of overhead
lines.
I recommend that the State Coll~ora-
tion Commission allow' Apco's slightly
higher rates iftbese funds would go solely
toward placing all of its u'ansmission lines
underground.
DOUG ZIRK~
ROANOK~
LE'rI'ERS
, :.THURSDAY, MARCH 3, 1994
MARY F. pA~Kl~JI
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20-27-77=468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31883-030794 approving execution of an
agreement between the City and the Virginia Department of Transportation to
provide for installation of a 36-inch waterline, in the amount of $526,549.82, in
connection with the Department of Transportation's U.S. Route 11 highway
improvement project, which waterline betterment is required by Phase II of the
City's Carvins Cove Filter Plant Improvements, upon certain terms and conditions,
as more specifically set forth in a report of the City Manager under date of March 7,
1994. Ordinance No. 31883-030794 was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
M. Scott Hollis, Urban Engineer, Virginia Department of Transportation, 1401
East Broad Street, Richmond, Virginia 23219
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
M. Craig Sluss, Manager, Water Department
Steven L. Walker, Manager, Water Pollution Control Plant
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
· W. Robert Herbert
March 14, 1994
Page 2
pc:
John A. Peters, Project Manager
Sarah E. Fitton, Construction Cost Technician
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31883-030794.
AN ORDINANCE approving execution of an agreement between the
City and the Virginia Department of Transportation (VDOT) to
provide for the installation of a 36-inch waterline in connection
with VDOT's U.S. Route 11 highway improvement project, which
waterline betterment is required by Phase II of the City's Carvins
Cove Filter Plant Improvements; and providing for an emergency.
are hereby authorized to execute and
behalf of the City, in form approved
agreement between the City and the
Transportation (VDOT) providing for the
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager and City Clerk
attest, respectively, on
by the City Attorney, an
Virginia Department of
installation of a 36-inch
waterline as part of VDOT's U.S. Route 11 highway improvement
project, which waterline betterment is required by Phase II of the
City's Carvins Cove Filter Plant Improvements, and providing for
payment by the City in the amount of $526,549.82 to VDOT for such
waterline installation,
specifically set forth
Council dated March 7,
upon certain terms and conditions, as more
in the report of the City Manager to this
1994.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PAI~K~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20-27-60-77-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31882-030794 amending and reordaining certain
sections of the 1993-94 Water Fund Appropriations, providing for the transfer of
$526,550.00 from Retained Earnings - Unrestricted, to Capital Outlay - Carvins Cove
Phase II, VDOT Waterline Betterment, in connection with installation of a 36-inch
waterline for the Virginia Department of Trensportationts U. S. Route 11 highway
improvement project, which waterline betterment is required by Phase II of the
City's Carvins Cove Filter Plant Improvements. Ordinance No. 31882-030794 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc;
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
M. Craig Sluss, Manager, Water Department
Steven L. Walker, Manager, Water Pollution Control Plant
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
John A. Peters, Project Manager
Sarah E. Fitton, Construction Cost Technician
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of March, 1994.
No. 31882-030794.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke
that certain sections of the 1993-94 Water Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in
part:
~ions
Capital Outlay
Carvins Cove Phase II,
VDOT Waterline Betterment
(1) ....................
$ 30,557,229
526,550
Retained Earninas
Retained Earnings - Unrestricted (2) ................
(1) Appropriated
from General
Revenue
2) Retained
Earnings
Unrestricted
(002-056-8380-9003) $ 526,550
(002-3336) (526,550)
18,951,835
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
-3 l
Roanoke,
March 7,
Virginia
1994
Honorable Mayor and Members of City Council
City of Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
CARVINS COVE WATERLINE PROJECT
Waterline Betterment, VDOT Project
Wllliamson Road Project
Background:
A. Carvins Cove Filter Plant Improvement includes expansion
of the Filter Plant at Carvins Cove (Phase I) and the
installation of over 70,000 linear feet of waterline from
Carvins Cove to the Crystal Springs Pump Station (Phase
II).
B. William~on Road Pro~ect betterment includes the
installation of water lines from Carpet World near
Plantation Road to the Hollins College property. This
portion of the waterline project was included in the VDOT
Project (widening Route 11 from Plantation Road to
Hollins College) to alleviate a serious coordination
problem between the proposed storm drain, sanitary sewer
and waterline. Due to the number and locations of
conflicting utilities in this area, it was anticipated
that the unit price cost for this portion of the
waterline project would be extremely expensive.
C. Previous contracts awarded for Carvins Cove Waterline are
as
follows:
Contract B-i, Awarded on September 13, 1993 to H.
Hamner Gay, Total Contract Amount with contingency:
$3f216~417.00.
2. Contract B-2, Awarded on June 28, 1993 to Aaron J.
Conner, Total Contract Amount with contingency:
$2f721~053.94.
3. Contract C-l, Awarded on June 28, 1993 to E. C. Pace,
Total Contract Amount with contingency:
$1~634~574.48.
4. Contract C-2, Awarded on June 28, 1993 to H. Hamner
Gay, Total Contract Amount with contingency:
$2~567f988.50.
Members of City Council
Carvins Cove Waterline Project
VDOT Waterline Betterment
Page 2
II.
Current Situation:
A.
Bids were received by VDOT, as part of the U.S. Rt. 11
road improvement project, with the low bidder pricing
the "waterline betterment" at $5261549.82.
III. Issues:
A. Cost
B. Fundinq
IV.
Alternatives:
A. Authorize the City Manaqer to execute an aqreement with
VDOT in a form approved by the City Attorney in the
amount of $5261549.82 to install a 36 inch waterline with
appurtenances as shown in the project plans.
1. Cost was competitively bid.
2. Fundinq is available in Water Fund Retained
Earnings.
B. Do not authorize the City Manager to execute an agreement
with VDOT .
1. Cost would be based on a future bid, and would
require working in more difficult conditions after
the VDOT project is complete.
2. Funds would remain available in Water Fund Retained
Earnings.
V. Recommendation: Alternative A
Authorize the City Manager to execute an agreement with
VDOT to construct waterline betterments for Phase II
Improvements to the Carvins Cove Filter Plant in the
amount of $526,549.82.
Be
Appropriate $526~550.00 from Water Fund Retained Earnings
to a new account to be established entitled Carvins Cove,
Phase II, VDOT Waterline Betterment.
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
VDOT Waterline Betterment
Page 3
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JAP/fm
cc: City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Management & Budget
Manager, Water Department
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts & Fixed Assets
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vh'giMa 2~1011
Telephone: (703) 981-2.541
Deputy City Clerk
March 14, 1994
File #76-133-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31887-030794 authorizing the proper City
officials to enter into a lease between the City of Roanoke and Crystal Tower
Building Coz~ooration, for use by the multi-jurisdictional drug prosecutor on a
month-to-month basis, commencing January 1, 1994, to be terminable by either party
upon a two-month prior written notice, at a monthly rental rate of $640.00, as more
particularly set forth in a report of the Water Resources Committee under date of
February 28, 1994. Ordinance No. 31887-030794 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, March 7, 1994.
Sincerely, ~._~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc:
Marigay H. Piersall, Director of Properties, Crystal Tower Building
Corporation, 145 W. Campbell Avenue, S. W., Roanoke, Virginia 24011
Alice L. Ekirch, Regional Drug Prosecutor, 145 W. Campbell Avenue, Suite
318, Roanoke, Virginia 24011
The Honorable Donald S. Caldwei1, Commonwealth's Attorney
Wilburn C. Dibling, Jr., City Attorney
James D. Orisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31887-030794.
AN ORDINANCE authorizing the proper City officials to enter
into a lease between the City of Roanoke and Crystal Tower Building
Corporation for use by the multi-jurisdictional drug prosecutor,
upon certain terms and conditions, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute
and attest, respectively, for and on behalf of the City, in form
approved by the City Attorney, with Crystal Tower Building
Corporation or its successor in title, a lease of Suites 316, 317
and 318 on the third floor of the Crystal Tower Building, 145 W.
Campbell Avenue, for use by the multi-jurisdictional drug
prosecutor, on a month-to-month basis, commencing January 1, 1994,
to be terminable by either party upon a two-month prior written
notice, at a monthly rental of $640.00, as more particularly set
forth in the report of the Water Resources Committee dated February
28, 1994. Such lease shall contain such other terms and conditions
as are approved and required by the City Manager.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roan ke
March 7,
Virginia
1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease Agreement - Regional Drug Prosecutor's
Office
The attached report was considered by the Water Resources
Committee at its regular meeting on February 28, 1994. The
Committee recommends that Council authorize a new month-to-month
lease between the City and Crystal Tower Building Corporation for
office space for the Regional Drug Prosecutor, in accordance with
conditions stated in the attached report.
Respectfully submitted,
Eliz~(beth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Commonwealth's Attorney
Regional Drug Prosecutor
Marigay H. Piersall, Director of Properties,
Crystal Tower
CITY OF ROANOKE
Interdepartmental Communication
DATE: February 28, 1994
TO: ~rs, ~Resources Committee
FROM: /l~lt B.~K~
er, Dir~.~, Utilities and Operations thru
W. Robert Herber~nager
SUBJECT: Lease Agreement - Regional Drug Prosecutor's Office
Backqround:
A. Current lease agreement between the City and Crystal
Towers Building Corporation expired December 31, 1993.
II. Current Situation:
Need for additional space, effective July 1, 1993, has
caused the office to move to new larger quarters in the
Crystal Tower Building.
Lease addendum to cover cost of move to new space from
July 1, 1993, through December 31, 1993, was authorized
by Council by Ordinance No. 31694-091393.
C. Additional cost of lease to be absorbed by a grant to
Commonwealth Attorney's Office.
III.
Issues:
A. Need
B. Timinq
C. Cost to City
IV.
Alternatives:
A. Committee recommend to City Council that it authorize a
new lease between the City and Crystal Tower Building
Corporation on a month-to-month basis, lease to be
cancelled by either party with two (2) months prior
notice beginning January 1, 1994, with lease fee to be
Page 2
$7t680.00 per annum in monthly installments of $640.00.
Lease to be prepared by the Commonwealth Attorney's
Office and the landlord in a form approved by the City
Attorney.
1. Need by Regional Drug Prosecutor for office space
is met.
Timinq to confirm existing situation as quickly as
possible is met.
Cost to City
Commonwealth
Council.
to be absorbed by a grant from the
Attorney's Services and Training
Committee not recommend to City Council that it authorize
an extension of the lease for office space in the Crystal
Tower Building for the Regional Drug Prosecutor's Office.
1. Need for office space is not met.
2. Timinq to confirm existing situation as soon as
possible is not met.
3. Cost to City is not an issue.
Recommendation: Committee recommend to City Council that it
authorize a new month-to-month lease between the City and
Crystal Tower Building Corporation for office space for the
Regional Drug Prosecutor in accordance with Alternative "A".
KBK/WRH/RVH/kh
Attachment
cc:
City Attorney
Director of Finance
Commonwealth's Attorney
Regional Drug Prosecutor
Marigay H. Plersall, Director of Properties, Crystal Tower
MMoNWEALTI+ OF
O~ce
~1~ O~ ROANOKE
REGIONAL DRU~ ~OSECUTOR
145 w ~M~EL1 AVE.. SUITE ~ 318
January 3, 1994
Mr. W. Robert Herbert, City Manager
City of Roanoke
MuniciDal Building, Room 364
215 Church Avenue, SW
Roanoke, Vfrginia 24011
Re: Lease Agreement/Regional Drug Prosecutor's Office
Dear Mr. Herbert:
The current Le~se Agreement between ~he City of Roanoke and
Cr~stal TowereAs~oc~atw£or the ~1 ~os~tor's~f~ce
~r~ D~e~= 31, 1993. I h,ve f~mrd~ ~e new Lease, which
~ 2he ~ fr~ Jmnu~ 1, 1~4, on a ~n2h-to-month
~s~s, ~o ~l ~F A~eF's office for re~ and a~r~al. As
~ ~, ~~~-~ thim o~f~ ~e~11 be ~rbed by
~in~ ~nds 111~-~der Che ~-~g ~se Act of 1986.
I~~,~ ~ ~, ~ r~fnlly ask that ~ou
re~el~ au~i~~-mau~e ~e ~n~-~ Lease for the
~'~~~:~f~in t~CA~al To, rs Building.
S~l~ ~~esti~l, please ~11
Alice L. Ekirch
Sp~ciel- All, italY. Commonwealth' s AttorneF
cc: Kathleen M. Kronau, ~q.
LEASE AGRE~
THIS LBASE~ made as of this 22nd day of December
I993. by and between CRYSTAL TOWER BUILDING CORPORATION,
hereinafter called "Landlord", and City of Roanoke
· hereinafter called 'Tenant'
through N/A , Agents.
WITNESSETH:
1. Definitions. I%~e following terms and expressions shall
have the respective definitions set forth in this Section 1
unless a contrary meaning is elsewhere in this Lease:
(a) Building: Crys:al Tower BuildinK
145 W. Campbell Ave.~ RoanokeI VA 24011
(b) Premises: Office space designated Suite No. 316, 317,,318
on the 3rd floor, in the Building. further defined in Section 2
hereof.
(c) Term: The period shall begin on January 1, 1994
or on the date ss of which Tenant con,nonces business in the
Premises whichever occurs later plus the part of a month, if any.
from the date of co~*flencement to the first full calendar month in
the term: and shall %ermlnate on month-to-month *
(d) Annual Base Rent: $ N/A , payable in
monthly installments of S 640.00 each.
(e) The Prom:sos constitute N/A · of all rentable area
in the Building.
786 sq. ft.
2. Premlsp~, Landlord leases to Tenant and Tenant hires
from Landlord that certain office space designated by the Suite
D~mher set forth in Section I hereof, {hereinafter called
"Premises") in the building identified in Bection i (hereinafter-
called "Building") together with all appurtenances from time to
time thereto belonging, including, but not limited to, the
privilege in coarsen with others to use the lobbies, stairways.
and other public and service portions ("Co,on Areas") of the
Building for the respect/va purposes for which they are
designated by the Landlord from time to time.
3. Term. The term of this Lease shall be for the period of
time defined in Section 1 as "Term". but this Lease may terminate
sooner under certain circumstances, as hereinafter provided. 2~ne
Term shall be deemed to con. hence at 12:01 a.m. on the first day
thereof and to expire at 11:59 p.m. on the last day thereof.
4. Possession. Landlord shall deliver possession of the
Premises to Tenant at the commencement of the Term.
5. Use. Tenant shall use Premises only for office purposes
and shall permit no operation or activity that causes an
additional premium to be payable for insurance on Premises or the
Building agalnst fire of other hazard, or which might render void
or voidable any such insurance. Tenant covenants that. at its
own expense, it shell comply with all laws. ordinances, and
regulations, now or hereafter enacted by the Federal, State~
County or City governments, or other duly constituted public
authority having /urisdiction over the Premises. Tenant agrees
that is shall comply, and cause its employees and agents to
comply, with such rules and regulations as Landlord may prescribe
from time to time for the safety, care, and cleanliness of the
Building and the safety, comfort, quiet and convenience of
OCCUpants of the Building.
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*Tenan= agrees co give Landlord two mon=hs' notice prior =o vaca=ing premises.
as Base Rent for the Premises, the sum of money defined in
Section 1 hereof as "Annual Rent", payable in sgua! monthly
installments in advance on ths first day of each month during the
term hereof, at such place es Landlord shall designated. Tenant
and Landlord agree that a 54 late charge will be charged for any
rents paid after the fifth (§th) day of each month.
7. Adjustment to Annual Base Ren~.
Landlord and Tenant recognize that real estate tax
and direct expenses of the Building will vary from ) to
year res that the Annual Base Rent shall be adjustec
computed paid as herein set forth, to reflect incres !s or
decreases real estate therein. Tenant shall pay as .tional
rent a pro :ionate share of the increase end if ther a
decrease the: n, Tsnant's additional rent shall be by
the pro share of the decrease, all to the
hereinafter ;ecificslly provided.
7.2 Follow: the calendar year during wh: the Term
comences (herein ~erred to as "Base Year"), Annual Base
Rent shall be or decreased, as the may be, by a
proportionate part increase or decree in direct expenses
paid or incurred by during the Bas Year on account of
its ownership, operatiol maintenance or of the
Building above or below :h direct expel or incurred by
Landlord for the year the Bas Tenant's
proportionate part of any :h increas decrease shall be the
percentage set forth in
A nual Base Ren. Tenant shall pay to Landlord annually
on any date other than
the increase or decrease
Year in which termination
following the end of
to tbs nua~ber of days of
any necessary adjustment
upon demand on the
ithstandi the prior termination of
7.3 If this Lease shall
the last day of the calendar
in Annual Base Rent for the Cal,
occurs, as finally determined
that year. shall be prorated
the Term during that
between the partiss shall due and
party entitled thereto,
this Lease.
7.4 The term "di expenses" as herein shall include
costs and expense to of the 3n, ownership.
management and mair of the Building shall include the
following items: property taxes, stand sewer charges,
insurance pre~ai~ fees of legsl counsel, hea~ light, power,
janitorial ssrvt air conditioning. ~
?.§ The~n~ determination and statement o~ said direct
expense~ sha~ be made and prepared ~ Landlord. ~copy of said
· ~a~ement s~ll be made avaXlable ~o Tenan~ upon demand. ~ fi~al
statement~ ~aid accounting shall be final an~ind~ upon
Landlord~nd~enan~, and pa~ent shall be due within t~rty (30)
days or/eceipt of bill. A 5~ late cha~ge will be assayed on
/7.6 .~ot~ithstanding any contra~ prov~s~ns of this ~
Se~t~9, the A~nual Base Rent payable ~ Tenant--s ad3usted~
~i~g to_this Section 7, shall in no event be less than t~e
~nual Base Rent specified in Section i hereof.
8. N iv ov
8.1 Tenant shall not commit or permit any act which results
in any wasting of the Premises other than that attributed to
ordinary wear and tear.
8.2 Tenant shall not, without the prior written consent of
Landlord, mortgage, pledge or encumber its interest in this
Lease. This covenant is expressly made binding upon the legal
representative, heirs, successors and assigns of Tenant.
8.3 Tenant shall not vacate or abandon the Premises during
the Term of t~is Lease. except temporarily for necessary repairs.
8.4 Tenant shal! not permit any equipment of the Premmses.
the use of which would place an unreasonable demand on the
Building's electrical, water, heating or air conditioning
systems.
9. Improvements: Cars and Repair.
9.1 Tenant shall make no improvements, alterations or
additions to or deletions from the Premises or the improvements
therein placed by Landlord without Landlord's prior written
consent. Landlord's consent when given shall nevertheless be no
consent by Landlord to subject its interest in the Premises,
Building or the land of which they ere a part to any mechanic's
liens that may be filed following any alterations, additions,
changes or improvements made by or on behalf of Tenant.
9.2 In the event any lien shall st any time be filed
against the Premises by reason of work, labor or services
performed or materie!s furnished to Tenant or to anyone holding
the Premises through or under the Tenant. Tenant shall forthwith
cause the same to be discharged of record or bonded to
satisfaction of Landlord. If Tenant shall fail to cause such
lien to be so discharged or bonded within five days after being
notified of the filing thereof, then Landlord, in addition to any
other right or remedy, shall have the right to cause the lien to
be discharged or to declare ell rentals for the balance of the
Term in~nediatsly due and payable and shall have the right also to
order and cause any further work and the supply of materials in
and about the Premises to be stopped. Landlord's costs and
expenses in connection with the enforcement of any rights and
remedies shall be due and payable by Tenant to Landlord as
additional rent.
9.3 All improvements made to the Premises which ere so
installed or attached that they cannot be removed without damage
to the remainder of the Premises shall become the property of
Landlord upon installation.
9.4 Tenant shall maintain Premises in the same good
condition as they shall be at the commencement of this Lease,
ordinary wear and tear excepted. Tenant, at its sole expense,
and not as the agent of Landlord, shall make repairs to the
Premises and the fixtures thereof, necessitated by the negligence
or misuse of Tenant, its employees, agents, and guests. All
damage or injury to the Premises and to /ts fixtures,
appurtenances and equipment or to the Building or to its
fixtures, appurtenances and equipment caused by Tenant's moving
property in or out of the Building or by installation or removal
of furniture, fixtures or other property, and for which Landlord
has not been or will not be reimbursed by insurance, shall be
repaired, restored or replaced promptly by Tenant st its sole
cost and expense, which repairs, restorations and replacements
shall be in quality and class equal to the original work or
installations. If Tenant fails to make such repairs,
restorations or replacements, then the same may be made by
Landlord at the expense of Tenant and such expense shall be
collectible as additional rent and shall be paid by Tenant upon
Landlord's demand.
9.5 Landlord shall make all repairs and structural
replacements necessary or desirable in the discretion of Landlord
to keep the Building in good order and repair, but Landlord shall
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have no obligation to repair Tenant's trade fixtures, property or
installations or to make repairs that Tenant is obligated to make
pursuant to the provisions of the Lease. At its sole cost and
expense no later than the last day of the Term, Tenant shall
remove all of its personal property and peacefully surrender the
Premises in as good condition as they were at the beginning of
the Term, ordinary wear and tear excepted.
9.6 All property remaining in the Premises after the
expiration of the Term of this Lease shall be deemed abandoned
and may be removed by Landlord, and Tenant shall reimburse
Landlord for the cost of such removal. Landlord shall have the
right, but no obligation, to store any such property at Tenant's
risk and expense.
Services
10.1 Landlord shall furnish adequate heat end air-
conditioning, subject to regulation by governmental authority, as
needed on business days. For purposes of this Section 10,
"Business Days" are defined as Monday through Friday, inclusive.
from 8 a.m. to 6 p.m., and Saturday from 8:30 a.m. to 12:30 p.m.,
except legal holidays recognized by the Merchant's Association of
the City of Roanoke, Virginia.
10.2 Landlord shall furnish hot and cold water for
lavatory, drinking and office cleaning purposes.
I0.3 Landlord shall furnish light Janitorial and cleaning
services as provided in comparable office buildings in the area.
10.4 Landlord shall provide adequate electricity for
lighting and for the operation of Tenant's business equipment
during business hours.
10.5 Landlord shall provide 2* parking space(s) for
the use of the Tenant and his employees.
1i. d ' --]/ . Landlord shall not be
responsible for any defect or change in the condition of
premises, or of the Building, or for any resulting damage to
person or property occurring in the Building or Premises.
Landlord shall not be liable for loss to any property of Tenant
as a result of theft or misplacement not attributable to the
Landlord's negligence. Landlord shall not be liable for any
death, injury, loss or damage to persons or property occurring in
the Premises or in or near the Building not attributable to the
negligence of the Landlord, /ts agents, employees or customers.
~ ~ Tenant agrees to indemnify Lao~!~'d
against ~a~ility. cost, expense, claims, or
arising fr~m.~ry to person, property, or bu~ia~-occasioned
by or resulting f~enant's default he~r or the negligent
or intentional.act or--ion of T~ ~s ag~ or - -
emPl°~~he-Building by
Tenant~~-~ep in
13. Fire.
13.1 If the Building is d~aged by fire or any other
casualty at such an extent that the Premises are untenantable for
a period of thirty (30) days, then the Tenan% may give notice
the Landlord of an election to resinate this Lease, effective as
of the date of the notice.
13.2 If the Tenant declines to resinate this Lease under
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It Is a~reed by Tenant and Landlord that this provision (10.5) ~y be revoked
upon writ=eh notice at any =i~ durin8 the Lease =e~ based upon lmpendin~
plans for ~he Second Street brid~e construction.
Initials
Section 13.1 hereof, Landlord shall endeavor to restore the
Building and Premises with reasonable dispatch. Landlord shall
have no obligation to restore fixtures, improvements and other
property installed or owned by Tenant.
13.3 If the Premises are rendered untenantable by fire or
other casualty not due to the negligence or Wrongdoing of Tenant,
/ts agents, employees, invites or licensees, Landlord shall
allow an equitable reduction in the rental due from Tenant
depending on the period of time during which the Premises are
untsnantable. In no other event shall the rental hereunder
abate.
13.4 Landlord shall insure the Building of which the
Premises are a part (and Tenant shall insure the Premises, its
fixtures, and contents) against fire and other perils included in
standard fire and extended coverage by policies which shall
include a waiver by the insurer of all right of subrogation
against either Landlord or Tenant in connection with any loss or
damage thereby insured against. Neither party, not /ts agents,
employees or representatives shall be liable to the other party
for loss or damage caused by any risk that was or could have been
covered by standard fire and extended coverage insurance.
14. Conde~ulatiQn.
14.1 If all or part of the Building or the land comprising
the site on which the Building is situated shall be taken or
condemned (or sold under threat of such taking) by a competent
authority for any public or quasi-public uss or purpose, and if
the taking of any part of the Building or land shall deprive
Tenant permanently of its use of the entire Premises, then either
Landlord or Tenant may, by notice to the other, terminate this
Lease.
14.2 If any such taking or condemnation does not
permanently deprive Tenant of its use of the entire Premises,
then this Lease shall not terminate, except at the option of
Landlord.
14.3 In the event of s termination pursuant to Section 14.1
hereof, this Lease shall terminate on the date when title vests
pursuant to such taking or on the date when title permanently
deprived of possession Of the Premises, whichever first occurs.
Tenant shall have the right to establish ss against the
condemning authority the value of any fixtures and improvements
owned by Tenant and moving expenses and other consequential
damages but Tenant shall have no right to participate in any
condemnation award to Landlord. and all compensation awarded for
any taking of the fee and the leasehold shall belong to and be
the property of Landlord. All rental hereunder shall be
apportioned as of the date of such title vesting any rent paid in
advance beyond such date shall be refunded to the Tenant.
14.4 If this Lease shall continue after any such taking.
Landlord shall promptly restore the remaining Premises to a
tenantable condition and rent shall be equitably adjusted by
Landlord ss of the date on which title to the part of the
Premises taken vests in the condemning authority.
15. Default. Upon the occurrence of any of the following
events, there shall be an "Event of Default":
(a) The commencement of any debtor relief proceeding
whereby the rental hereunder is to be reduced or deferred.
(b) Tenant's adjudication as insolvent or bankrupt in an
involuntary proceeding, state or federal, or the appointment of a
receiver or trustee for the Tenant or its property in such
proceeding.
5
(c) Tenant's assignment for the benefit of creditors or its
commencement of any action under any voluntary insolvency or
bankruptcy act.
(d) Tenant's failure to effect the release of judgment lien
docketed against Tenant's equipment and furnishings on or in the
Premises within ten (10) days.
(e) Tenant's failure to pay promptly when due without
demand, any installment of the Annual Base Rent.
(f) Tenant's failure to perform any of the other covenants
or conditions herein contained.
(g) Tenant's death, dissolution, termination of existence,
the initiation of any proceeding to dissolve Tenant or Tenant's
business failure.
i6. Landlord's Remedies Upon an Event of Default.
16.1 If Tenant shall fail to pay the Annual Base Rent to
Landlord promptly when due, without de,and, time being of the
essence, or if. es to any other event of Default set forth in
Section 17 hereof. Tenant shall fail to commence curative efforts
promptly upon notice from Landlord and thereafter prosecute its
efforts with diligence to completion, within ten (10) days. then
in addition to ell other remedies of Landlord at law or in
equity, Landlord shall have the right:
(a) To enter the Premises to cure a nonmonetary default by
Tenant and add the cost of such cure, with interest at the rate
of ten (10) percent par annu~, to the amount of the next monthly
installment of Annual Base Rent to be paid by Tenant hereunder.
Such curing shall not be deemed a waiver or release of any other
or future default.
[b] To cancel and terminate this Lease effective upon
written notice to Tenant. Thereupon. Tenant shall quit and
peaceably surrender the Premises to Landlord, but Tenant shall
remain liable for all rentals then accrued, but unpaid. Upon
such termination, ~andlord may resume possession of Premises by
any lawful means, w~th or without legal process, and remove
Tenant and its effects and hold Premises as if this Lease has not
been mede.
(c) To enter the Premises without terminating this Lease
and prepare the Premises for reletting and occupy or relet the
Premises or any part thereof as agent of Tenant or otherwise for
a term or terms to expire prior to, at the sams time as, or
subsequent to the expiration of the Term of this Lease. at
Landlord's option, end receive the rent therefore, applying the
same first to the payment of such reasonable expenses as Landlord
shall have incurred in resuming possession and reletting,
including brokerage and reasonable attorney's fees. and then to
the payment of d~gee in amounts equal to the total rental
remaining due hereunder. Regardless of whether Landlord has
relet the Premises. Tenant shall pay to Landlord damages equal to
the remaining ine%ell~ents of the Annual Base Rent payable
hereunder and all other rental end sums herein agreed to be paid
by Tenant. less the proceeds of the reletting, if any, as
ascertained from time to time, and the same shall be payable by
Tenant on the several rental payment dates specified herein for
the remainder of the Term. No such reletting shall constitute a
surrender and acceptance or be deemed evidence thereof. Tenant
waives all rights of redemption to which Tenant or any person
claiming under Tenant may be entitled by any law now or
hereafter in force.
16.2 Failure of Landlord to reenter the Premises, or to
exercise any of its rights hereunder upon any default, shall not
be deemed a waiver of any subsequent default or defaults. All of
Landlord's rights shall be cumulative and shall not preclude
Landlord's exercising any other rights or remedies at law or in
equity.
16.3 Tenant covenants and agrees to pay Landlord. as an
additional rental, an amount equal to Landlord's cost and
expense, including a reasonable attorney's fee. incurred by
Landlord on account of any Event of Default hereunder.
17. No Waiver. No failure of Landlord to insist upon
strict observance of any provision of this Lease and no custom or
practice of the parties at variance with the terms hereof shall
be deemed a waiver of any provision of this Lease in any
instance. No payment by Tenant or receipt by Landlord of an
amount less than the ~u~ount of rental and other sums claimed due
from Tenant from time to time shall be deemed to be other than a
partial payment on account, and no endorsement or statement on
any check or letter accompanying s check for payment of any
rental due hereunder shall be deemed an accord and satisfaction.
and Landlord may accept any such check or payment in any amount
without prejudice to Landlord's right to recover the balance of
rental claimed by it due from Tenant or to pursue any other
remedy provided in or contemplate by this Lease.
18. Subordination. This Lease is subject and subordinate
to all ground or underlying leases and to all mortgages or deeds
of trust which may now or hereafter affect such leases, the
Building, or site composes of the land on which the Building is
situated, and to all renewal, modifications, replacements and
extensions thereof. The foregoing provisions shall be self-
operative and not further instrument of subordination shall be
required by any mortgagee or other interested party: provided
however, that in confirmation of such subordination Tenant shall.
upon request from Landlord, execute and deliver, in rscordable
form an instrument of subordination. Tenant agrees in the event
any proceedings are brought for the foreclosure of or in the
event of the exercise of the power of sale under any deed of
trust or mortgage made by Landlord covering the Building, to
recognize and attorn to the purchaser at foreclosure as Landlord
under this Lease, and Tenant hereby waives the provisions of any
law or statute, now or hereafter enacted that give or purport to
give Tenant the right to treat this Lease as terminated or
modified. Any such mortgage or deed or trust may, at any time,
at the request of the holder of the note secured thereby, be
subordinated to this Lease, and to that end Tenant. at Landlord's
request, shall execute, acknowledge and deliver such instruments
as are in the judgment of such holder required.
19. ~ . Tenant agrees that at any time
and from time to time by reasonable intervals, with ten (10) days
after written request by Landlord. Tenant will execute,
acknowledge and deliver to Landlord or to such assignee or
mortgagee as m~y be designated by Landlord a certificate stating
(a) that the Lease is unmodified and in force and effect (or if
there have been modifications, that the Lease is in force and
effect as modified, and identifying the modification agreements.
or if the Lease is not in force and effect, the certificate shall
so state): (b) the date to which rental has been paid under the
Lease; (c) whether there is any existing default by Tenant in the
payment of any rent or other sum~ of money under the Lease, and
whether or not there is any other existing default by either
party under the Lease with respect to which a notice of default
has been served, and if there is any such default, specifying the
nature and extent thereof: (d) whether there are any set-offs,
defenses or counterclaims under the Lease; and (e) all other
reasonable information respecting the Lease so requested by
Landlord.
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20. Notices. Any notice by either party to the other shall
be in writing and shall be deemed to be duly given only if
delivered personally or mailed by registered or certified mail,
properly addressed with sufficient postage paid (a) if to Tenant.
at the Building. and (b) if to Landlord, at Landlord's address
first above set forth, or at such other addresses as Tenant or
Landlord, respectively, may designate in writing. Notice shall
be deemed to have been duly given, if delivered personally, upon
delivery, and if mailed, upon the third day after the mailing
hereof.
21. Landlord's Riaht to Inspect and Repair. Landlord and
its agents, officers, employees, or licensees may enter the
Premises st any reasonable time for inspection or for making
repairs, replacements and additions in, to, on or about the
Premises or the Building.
22. Landlord's Riaht to Show. During business hours
Landlord may show the Premises to prospective purchasers.
tenants, and mortgagees during the Term of this Lease.
23. Asw~nmsnt and Sublessina: Successors and Assians.
23.1 Tenant agrees that it will not transfer or assign this
Lease. or lease or sublease the whole or any part of the
premises, without the written consent of the Landlord. Consent
by Landlord to any assignment or sublease shell not be
unreasonably withheld, but no such assignment or sublease shall
release Tenant from liability hereunder. Consent by Landlord to
any assignment or sublease shall not constitute a waiver of the
necessity of such consent to any subsequent assignment or
subletting.
23.2 This Lease and all the terms, covenants, conditions
and provisions herein contained shall be binding upon and shall
inure to the benefit of the parties hereto and their respective
personal representatives, heirs, successors, end assigns (if
assigned in accordance with the terms herein set out above).
24. ~ Subject to the performance by Tenant
of this Lease and subject to the terms and conditions elsewhere
herein contained, Landlord covenants that Tenant, upon performing
ail its obligations hereunder, shall have quiet and peaceable
possession of Premises during the Term hereof.
2§. Si=ns. Landlord agrees that Tenant shell have the
right to appropriately display its occupancy of the Building by
lettering its name at its entrance door. Such lettering shall
conform to Landlord's requirements and the expense of such
lettering shall be borne by the Tenant.
26. Entire Aaresment: Modification. This Lease contains
the entire agreement between Landlord and Tenant relating to the
Premises and supersedes ali prior negotiations, understandings
and agreements, written or oral, between the parties, except that
a prior or contemporaneous work-letter respecting the Premises
and any other agreement that specifically refers to this Lease
shall have full force and effect. This Lease shall not be
amended or modified except by a written instrument executed by
both parties.
27. NO Representations. Neither party has made any
representations or promises except as contained herein or in some
future writing signed by the party making such representation or
promise.
28. NQ Partnsrehiu. Landlord shall not in any way for any
purpose become or be deemed to be, a partner of Tenant in the
conduct of its business.
29. Ri hts C ulativ . All rights, powers end privileges
conferred hereunder upon the parties hereto shall be cumulative,
but not restricted to those given by law.
30. Title and Para,tach Headinoe. The titles and paragraph
headings used herein for convenience only and are not substantive
in any way.
31. Separability Clause. Should any provisions of this
Lease be or become void or unenforceable, the remaining
provisions hereof shall remain in full force and effect to the
extent that the surviving provisions do not work a gross inequity
on either of the parties.
32. ~ This Lease shall become binding upon its
execution by the parties.
33. ~ This Lease is to be governed and
construed in all respects and enforced according to the laws of
the Co~onwealth of Virginia.
34. N9 OPtion. The submission of this Lease for
examination does not constitute a reservation of or option for
the Premises, and this Lease becomes effective only upon
execution and delivery thereof by Landlord.
35. n N . Feminine or masculine pronouns
shall be substituted for those of the masculine form, and the
plural shall be substituted for those of the singular number, in
any place or places herein in which the context may require such
substitution.
3~. ~snewal. This Lease shall terminate at the end. of..~J~,
Term s~d herein, provided, however, if neither the~d}ord
or Tenant no~'~ the other at least thirty (30)~s~_prior ~o
expiration of the~ the Lease shall imed~ be renewed
for a period of one 7es _~f~__.~.the end of~t~r~s./ ap? s?~_ _.
that.Umw.
~T.9~. Tenant shall indem~ify and hold Lsndl,
from by any real estate agent or broker than
in connection with
origination, ttation and execution of the ~r in any way
related to or from this Lease.
38.
(a) Tenant shall
which shall be held by
performance by Tenant of all
by Tenant to be performed
bs payable by Tenant on or
hereof.
sum of $
for the faithful
covenants and conditions
The Security Deposit shall
first day of the term
(b) If Tenant to comply with an"~'~e~form any of the
terms, covenants~ onditione of this Lease.~4~n¢luding the
payment of rent./~ ' other sums payable by Ten~ to %apdlord
hereunder. L~lord ~y, at its sole discretiop~d1%~°n to_
any other~ght or remedy available to Landlord, appr~late aha
apply ~uch of the SecuFity Deposit as ~y be d~m~n~ssa~
to c~ sate Landlord for all lose or d~age susta~ea or~
~ Landlord ~ reason of the default ~ Tenant and a~
incurred ~ Landlord in correcting Tenant's default.
(~k. Whenever any part of the Security Deposit is/
appropria~ and applied by Landlord. Tenant shall pro~y pay
to Landlord ~ sums necessary to replenish the Sec~'fty Depos:t
to the full amo~et forth in paragraph (b)~__
(d) Upon any tr~fer of the Landlor~ interest in this
Lease or a successor, or~'~signee, Lan~'6~d may deliver the
Security Deposit then held~,,~i~ to~ch successor or assignee.
the~ignee for the return of
the ~i~Y be re quire~....~ ......
nan~maining barrage of any
~"~g signatures and seals.
LANDLORD: CRYSTAL TOWER BUILDING CORP.
Marisay H. Piersall
Title: Director of pronerties
CI~ OF RO~OKE
By:
Title:
10
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W,, Room ,$56
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H, EAKIN
Deputy City Clerk
March 14, 1994
File//207-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31890-030794 accepting the bid of Caldwell
Tanks, Inc., in the amount of $571,000.00, for construction of a 500,000 gallon
elevated storage water tank in the Roanoke Centre for Industry and Technology
referred to as Contract I, upon certain terms and conditions; authorizing the proper
City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Ordinance No. 31890-030794 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, March 7, 1994.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
pr:
C. R. Spangler, III, Regional Sales Manager, Caldweli Tanks, Inc., P. O. Box
35770, Louisville, Kentucky 40219
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
M . Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Philip C. Schirmer, Project Manager
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Phillip F. Sparks, Acting Chief, Economic Development
MARY F. pA~ Kg~l~
City Clerk
ClTY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #207-468
Brown Steel Contractors, Inc.
CBI Na-Con, Inc.
Phoenix Fabricators and Erectors, Inc.
PDM, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31890-030794 accepting the bid of Caldwell
Tanks, Inc., in the amount of $571,000.00, for construction of a 500,000 gallon
elevated storage water tank in the Roanoke Centre for Industry and Technology
referred to as Contract I, upon certain terms and conditions; authorizing the proper
City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Ordinance No. 31890-030794 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, March 7, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely, FC.~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31890-030794.
AN ORDINANCE accepting the bid of Caldwell Tanks, Inc., for
construction of a 500,000 gallon elevated storage water tank in the
Roanoke Centre for Industry and Technology referred to as Contract
I, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
The bid of Caldwell Tanks, Inc., in the total amount of
$571,000.00, for construction of a 500,000 gallon elevated storage
water tank in the Roanoke Centre for Industry and Technology
referred to as Contract I, as more particularly set forth in the
March 7, 1994, report of the City Manager to this Council, such bid
being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered
said bidder, which bid is on file in the Office of the City Clerk,
be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. pA~KFR
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Vir/inia ~lOl 1
Telephone: (703) 981-2..~.1
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #60-207=468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31889-030794 amending and reordaining certain
sections of the 1993-94 Water Fund Appropriations, providing for the transfer of
$644,000.00 from Retained Earnings - Unrestricted to Capital Outlay, RCIT Water
Tank, in connection with construction of a 500,000 gallon elevated storage water tank
in the Roanoke Centre for Industry and Technology. Ordinance No. 31889-030794
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
M . Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Philip C. Schirmer, Project Manager
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Phillip F. Sparks, Acting Chief, Economic Development
· N THE COUNCIL OF THE C~TY OF ROANOKE~ V~RGZN~
The 7th day of March, 1994.
No. 31889-030794.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council of
that certain sections of the 1993-94
Appropriations, be, and the same are hereby,
to read as follows, in part:
declared to
the city of
Water Fund
amended and reordained
ADDroDriatlons
Capital Outlay
RCIT Water Tank
$ 30,030,679
644,000
Retained Earnings
Retained Earnings - Unrestricted (2) ..............
18,834,384
1) Appropriated
from General
Revenue (002-056-8378-9003) $ 644,000
2) Retained
Earnings -
Unrestricted (002-3336) (644,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK - CONTRACT I
I concur with the Bid Committee recommendations relative to
the above projects and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/fm
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Me~%bers of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK - CONTRACT I
Backqround
A. Invitation to bid was advertised on January 2, 1994. A
non-mandatory pre-bid conference was held on January 20,
1994.
Bids, following proper advertisement, were publicly
opened and read aloud before the City Council on
February 7, 1994, for the construction of a 500,000
gallon elevated storage water tank in the Roanoke Centre
for Industry and Technology.
Five (5) bids were received with Caldwell Tanks, Inc. of
Louisville, Kentucky submitting the low bid in the amount
of $571~000 and two hundred seventy (270) consecutive
calendar days.
D. The work consists of a 500,000 gallon water tank,
grading, and pile foundations.
II.
Issues:
A. Compliance of bidders
contract documents.
B. Amount of the low bid.
C. Fundinq for the project.
D. Time of completion.
with the requirements of the
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK - CONTRACT I
March 7, 1994
Page 2
III.
Alternatives:
Award a contract to Caldwell Tanks, Inc. of Louisville,
Kentucky in the amount of $571,000 and two hundred
seventy (270) consecutive calendar days for the
construction of a 500,000 gallon elevated storage water
tank in the Roanoke Centre for Industry and Technology in
accordance with the contract documents.
1. Compliance of the bidders with the requirements of
the contract documents was satisfied.
2. Amount of the bid is acceptable. The low bid is 32%
below the project estimate of $836,950.
3. Funding for the project is available from Water Fund
Retained Earnings to fund this contract.
4. Time of completion is two hundred seventy (270)
consecutive calendar days, which is acceptable.
Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of
the contract documents would not be an issue.
2. Amount of the bid would probably increase if rebid at
a later date.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended.
IV.
Recommendation is that City Council take the following
action:
A. Concur in the implementation of Alternative "A".
Authorize the City Manager to enter into a contractual
agreement, in a form approved by the City Attorney, with
Caldwell Tanks, Inc. of Louisville, Kentucky in the
amount of $571,000 and two hundred seventy (270)
consecutive calendar days for the construction of a
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK - CONTRACT I
March 7, 1994
Page 3
Ce
500,000 gallon elevated storage water tank in the Roanoke
Centre for Industry and Technology in accordance with the
contract documents.
Appropriate $644,000 from Water Fund Retained Earnings to
a new account entitled "R.C.I.T. Water Tank". The
contract contingency amount noted below will provide for
a 10 percent contract contingency, the cost of extending
public utilities (telephone and electric lines), and
approximately $1,000 in advertising expenses already
incurred.
Contract Amount
Contingency
Utilities
Advertising
$571,000
57,000
15,000
1~000
$644,000
D. Reject the other bids received.
Respectfully submitte~_
William white, Sr., C~r~{~'n
WW/PCS/kh
Attachment: Tabulation of Bids
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK - CONTRACT I
March 7, 1994
Page 4
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
TABULATION OF BIDS
CITY OF ROANOKE
500,000 GALLON WATER TANK
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ROANOKE, VIRGINIA
JOB NO. 6260
Bids opened before City Council on Monday, February 7, 1994 at 2:00
p.m.
Caldwell Tanks, Inc. $571,000.00 $686,600.00 270 Yes
Phoenix Fabricators $586,107.00 $705,727.00 270 Yes
CBI Na-Con No Bid $686,600.00 270 Yes
PDM, Inc. No Bid $795,000.00 270 Yes
Brown Steel Fabricators $670,480.00 $822,280.00 270 Yes
*Consecutive Calendar Days
Base Bid: 500,000 Gallon Multi-legged Water Tank & Foundations
Total Alternate A: 500,000 Gallon Pedisphere Water Tank and
Foundations
Estimated Cost: $836,950.00
William White , Sr., Chairmani
Kit ~. Kiser
Office of the City Engineer
Roanoke, Virginia
March 7, 1994
MARY F. PAI~g~R
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir~/nia 24011
Telephone: (703) 981-2541
March 14, 1994
File #207-405-468
SANDRA H. EAKIN
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31892-030794 accepting the bid of J. P. Turner
and Bros., Inc., in the amount of $171,036.50, for construction of the water main
and access road to the water tank in the Roanoke Centre for Industry and
Technology referred to as Contract II, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. Ordinance No. 31892-
030794 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, March 7, 1994.
Sincerely, ~].~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc;
Donald Dye, Vice-President, J. p. Turner and Bros., Inc., 800 8th Street,
Salem, Virginia 23153
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
M . Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charies M. Huffine, City Engineer
Philip C. Schirmer, Project Manager
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Phillip F. Sparks, Acting Chief, Economic Development
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
Maroh 14, 1994
File #207-405-468
Aaron J. Conner General Contractor, Inc.
Dixon Contracting, Inc.
C. R. Meador General Contractor
E. C. Pace Co., Inc.
Prillaman & Pace, Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31892-030794 accepting the bid of J. P. Turner
and Bros., Inc., in the amount of $171,036.50, for construction of the water main
and access road to the water tank in the Roanoke Centre for Industry and
Technology referred to as Contract II, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. Ordinance No. 31892-
030794 was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, March 7, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of March, 1994.
No. 31892-030794.
VIRGINIA,
AN ORDINANCE accepting the bid of J. P. Turner and Brothers,
Incorporated, for construction of the water main and access road to
the water tank in the Roanoke Centre for Industry and Technology
referred to as Contract II, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of J. P. Turner and Brothers, Incorporated, in
the total amount of $171,036.50 for contruction of the water main
and access road to the water tank in the Roanoke Centre for
Industry and Technology referred to as Contract I, as more
particularly set forth in the March 7, 1994, report of the City
Manager to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be in full force and effect upon its
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
passage.
ATTEST:
City Clerk.
MARY F. PAilK~R
City Clerk
CITY OF ROANOKF
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~,01 I
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #60-207-405-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31891-030794 amending and reordaining certain
sections of the 1993-94 Water Fund Appropriations, providing for transfer and
appropriation of funds in connection with construction of 2,843 feet of water main
and an access road to the proposed water tank in the Roanoke Centre for Industry
and Technology. Ordinance No. 31891-030794 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, March 7, 1994.
Sincerely, ~a~c._~.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
M . Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Philip C. Schirmer, Project Manager
Sarah E. Fitton, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Phillip F. Sparks, Acting Chief, Economic Development
IN THE COUNCIL OP THE CITY OF ROANOKE, VIRGINIA
The 7th day of March, 1994.
No. 31891-030794.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Outlay
RCIT Water Tank (1 2) $ 30,030,679
Water Plant Expansion Bonds 1992 (3) 190,000
Retained Earnings
Retained Earnings - Unrestricted (4) .............. 19,418,383
1) Appropriated
from Bond
Funds (002-056-8378-9001) $ 129,999
2) Appropriated
from General
Revenue (002-056-8378-9003) 60,001
3) Appropriated
from Bond
Funds (002-056-8366-9189)
4) Retained (129,999)
Earnings -
Unrestricted (002-3336) ( 60,001)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Members of
Roanoke, Virginia
Dear Members of City Council:
City Council
SUBJECT:
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER MAIN AND ACCESS ROAD - CONTRACT II
I concur with the Bid Committee recommendations relative to
the above projects and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Men%hers of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT: BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER MAIN AND ACCESS ROAD - CONTRACT II
I. Backqround:
Invitation to bid was advertised on January 2, 1994. A
non-mandatory pre-bid conference was held on January 20,
1994.
B$
Bids, following proper advertisement, were publicly
opened and read aloud before the City Council on
February 7, 1994, for the construction of 2,843' of water
main and an access road to the proposed water tank in the
Roanoke Centre for Industry and Technology.
Six (6) bids were received, with J. P. Turner and
Brothers, Incorporated of Roanoke, Virginia submitting
the low bid in the amount of $171t036.50 and three
hundred (300) consecutive calendar days.
The work consists of a gravel access road, 2,843' of 16"
diameter water main, and modifications to the Statesman
pump station.
II.
Issues:
A. Compliance of bidders
contract documents.
B. Amount of the iow bid.
C. Fundinq for the project.
D. Time of completion.
with the requirements of the
III.
Alternatives:
Award a contract to J. P. Turner and Brothers,
Incorporated of Roanoke, Virginia in the amount of
$171,036.50 and three hundred (300) consecutive calendar
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK, WATER MAIN, AND ACCESS ROAD - CONTRACT II
March 7, 1994
Page 2
days for the water main and access road to the proposed
water tank in the Roanoke Centre for Industry and
Technology in accordance with the contract documents.
1. Compliance of the bidders with the requirements of
the contract documents was satisfied.
2. Amount of the bid is acceptable. The low bid is 9%
below the project estimate of $188,600.
Funding for the project is available in the Water
Plant Expansion Bonds 1992 account and from Water
Fund Retained Earnings to fund this contract.
4. Time of completion is three hundred (300) consecutive
calendar days, which is acceptable.
B. Reject all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of
the contract documents would not be an issue.
2. Amount of the bid would probably increase if rebid at
a later date.
3. Funding would not be encumbered at this time.
4. Time of completion would be extended.
IV. Recommendation is that City Council take the following
action:
A. Concur in the implementation of Alternative "A".
Be
Authorize the City Manager to enter into a contractual
agreement, in a form approved by the City Attorney, with
J. P. Turner and Brothers, Incorporated of Roanoke,
Virginia in the amount of $171~036.50 and three hundred
(300) consecutive calendar days for the water main and
access road to the proposed water tank in the Roanoke
Centre for Industry and Technology in accordance with the
contract documents.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
WATER TANK, WATER MAIN, AND ACCESS ROAD - CONTRACT II
March 7, 1994
Page 3
Authorize the Director of Finance to transfer $129,999.00
from the Water Plant Expansion Bonds 1992 account to a
new account entitled "R.C.I.T. Water Tank" and
appropriate $60,001.00 from Water Fund Retained Earnings.
The contract contingency amount noted below will provide
for a 10 percent contract contingency and approximately
$1,000 in advertising expenses already incurred.
Contract Amount
Contingency
Advertising
$171,036.50
17,963.50
1~000.00
$190,000.00
Reject the other bids received.
Respectfully Submitt~, ~
Wlllf~m ~£te,-'Sr., Chairman-
Kit B. Kiser
WW/PCS/kh
Attachment: Tabulation of Bids
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
TABULATION OF BIDS
CITY OF ROANOKE
WATER MAIN AND ACCESS ROAD
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ROANOKE, VIRGINIA
JOB NO. 6260
Bids opened before City Council on Monday, February 7, 1994 at
2:00 p.m.
J. p. Turner and Brothers, Incorporated $171,036.50 300 Yes
Dixon Contracting $176,736.00 300 Yes
Prillaman & Pace $180,008.00 300 Yes
E.C. Pace $195,064.00 300 Yes
Aaron J. Conner $256,359.63 300 Yes
C.R. Meador Construction $272,046.00 300 Yes
*Consecutive Calendar Days
Estimated Cost: $188~600.00
Will~iam~ite , Sr., C~/ai/~han
· Kit iser
Office of the City Engineer
Roanoke, Virginia
March 7, 1994
MARy F. PAR]~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4~6
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20-77-405-468-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31894-030794 accepting the bid of Aaron J.
Conner General Contractor, Inc., in the amount of $1,254,475.00, for construction
of a portion of the waterline frem Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract A-1, Upon certain terms and conditions; authorizing
the proper City officials to execute the requisite contract for such work; and
rejecting all other bids made to the City for the work. Ordinance No. 31894-030794
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, March 7, 1994.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
pc:
M. Scott Hollis, Urban Engineer, Virginia Department of Transportation, 1401
East Broad Street, Richmond, Virginia 23219
Aaron J. Conner, Vice President, Aaron J. Conner General Contractor, Inc.
P. O. Box 6068, Roanoke, Virginia 24017 ,
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
M. Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
MARY F.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Tel~hanOke. Virginia 24011
elephone: (703) 981-2~41
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20-77-405-468-514
B~'ant Electric Co., Inc.
Casper Colosimo and Son, Inc.
Dixon Contracting, Inc.
W. L. Halley & Co., Inc.
Laramore Construction Co., Inc.
E. C. Pace Co., Inc.
F. L. Showalter, Inc.
Yates Construction Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31894-030794 accepting the bid of Aaron J.
Conner General Contractor, Inc., in the amount of $1,254,475.00, for construction
of a portion of the waterline from Carvins Cove Filter Plant to Cr~stal Springs Pump
Station referred to as Contract A-1, upon certain terms and conditions; authorizing
the proper City officials to execute the roquisite contract for such work; and
rejecting all other bids made to the City for the work. Ordinance No. 31894-030794
was adopted by the Council of the City of Roanoke at a regular meeting held on
Monday, March 7, 1994.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sinceroly, f/~..~.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31894-030794.
AN ORDINANCE
Contractor, Inc.,
from Carvins Cove
accepting the bid of Aaron J. Conner, General
for construction of a portion of the waterline
Filter Plant to Crystal Springs Pump Station
referred to as Contract A-I, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials
to execute
other bids
emergency.
the requisite contract for such work; rejecting all
made to the City for the work; and providing for an
BE
follows:
1.
Phase II
A-l, in
IT ORDAINED by the Council of the City of Roanoke as
The bid of Aaron J. Conner, General Contractor, Inc., for
Improvements to the Carvins Cove Filter Plant, Contract
the total amount of $1,254,475.00, for construction of a
portion of the waterline from Carvins Cove Filter Plant to Crystal
Springs Pump Station referred to as Contract A-l, as more
particularly set forth in the March 7, 1994, report of the City
Manager to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2~41
Deputy City Clerk
March 14, 1994
File #20-60-77-405-468-514
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31893-030794 amending and reordaining certain
sections of the 1993-94 Water Fund Appropriations, providing for the transfer of
$1,379,923.00 from Retained Earnings - Unrestricted, to Capital Outlay - Carvins
Cove Phase II, Contract A-l, in connection with Carvins Cove Filter Plant
Improvements, Phase II, Contract A-l, installation of water lines from the Carvins
Cove Filter Plant to the VDOT Williamson Road Project near Hollins College.
Ordinance No. 31893-030794 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 1994.
MFP: sm
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
M. Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
John A. Peters, Project Manager
Sarah E. Fitton, Construction Cost Technician
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
Dolores C. Daniels, Assistant to the City Manager for Community
Relations
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF RO~%NOKEt VIRGINI~
The 7th day of March, 1994.
No. 31893-030794.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
& ro iations
Capital Outlay
Carvins Cove Phase II,
Contract A-1
(1) ...........
Retained Earninqs
Retained Earnings - Unrestricted (2) ..............
$ 31,410,602
1,379,923
18,098,462
1) Appropriated
from General
Revenue (002-056-8379-9003) $ 1,379,923
2) Retained
Earnings -
Unrestricted (002-3336) (1,379,923)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
Honorable Mayor and Members of City Council
City of Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE WATERLINE PROJECT
CONSTRUCTION CONTRACT AWARD, CONTRACT A-1
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/PCS/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Members of City Council
City of Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE WATERLINE PROJECT
CONSTRUCTION CONTRACT AWARD, CONTRACT A-1
I. Backqround:
Carvins Cove Filter Plant Improvement includes expansion
of the Filter Plant at Carvins Cove (Phase I) and the
installation of over 70,000 linear feet of waterline from
Carvins Cove to the Crystal Springs Pump Station (Phase
II).
Be
Contract A-1 of Phase II includes the installation of
water lines from the Carvins Cove Filter Plant to the
VDOT Willtamson Road Project near Hollins College. This
project has an Engineer's Estimate of ~2,100,000.00.
Previous contracts awarded for Carvins Cove Waterlino are
as follows:
Contract B-i, Awarded on September 13, 1993 to H.
Hamner Gay, Total Contract Amount with contingency:
$3~216~417.00.
Contract B-2, Awarded on June 28, 1993
Conner, Total Contract Amount with
$2~721~053.94.
to Aaron J.
contingency:
Contract C-i, Awarded on June 28, 1993 to E. C. Pace,
Total Contract Amount with contingency:
$1~634~574.48.
Contract C-2, Awarded on June 28, 1993 to H. Hamner
Gay, Total Contract Amount with contingency:
$2~567~988.50.
II. Current Situation:
Bids were received on February 7, 1994 from nine (9)
contractors. The apparent low bidder was Aaron J. Conner,
General Contractor, Inc. with a bid of $1~254~475.00 .
(See attached Bid Tabulation.)
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-1
Page 2
III. Issues:
A. Cost
B. Funding
IV. Alternatives:
Authorize the City Manager to execute a unit price
contract in a form approved by the City Attorney with,
Aaron J. Conner, General Contractor, Inc. in the amount
of $1,254~475.00 with a project contingency of
$125~447.50, and allow an additional 45 days for a total
contract time of 315 days for the contractor to complete
the work at Hollins College between June 1 and August 15.
Cost is below Engineer's Estimate (40.2%) and was
competitively bid. The difference between the
contractors bid and the Engineer's Estimate is due
to a superior method of tunneling under 1-81.
2. Funding is available in Water Fund Retained
Earnings.
Do not authorize the City Manager to execute a unit price
contract with Aaron J. Conner, General Contractor, Inc.
1. Cost would be based on a future bid.
Funds would remain available in Account No. 002-056-
8366.
V. Recommendation: Alternative A
Authorize the City Manager to execute a unit-price contract
with Aaron J. Conner, General Contractor, Inc., for Phase II
Improvements to the Carvins Cove Filter Plant, Contract A-l,
in the amount of $1~254~475.00 with a project contingency of
$125,447.50 and appropriate $1~379~922.50 from Water Fund
Retained Earnings to a new account to be established entitled
Carvins Cove, Phase II, Contract A-1.
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-1
Page 3
Respectfully submitted,
William White, Chairman
Kit B. Kiser
M. Cra~l~ss
WRH/JAP/fm
cc:
City Attorney
Acting Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Management & Budget
Manager, Water Department
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-1
Page 4
Contractor
BID TABULATION
AMOUNT BID BOND
2.
3.
4.
5.
6.
7.
8.
9.
Aaron J. Conner, General Contractor, $1,254,475.00 Yes
Inc. (Alt. B 45 days)
Bryant Electric Company, Inc. $1,296,788.00 Yes
(Alt. B $0.00)
Yates Construction Co., Inc. $1,316,690.00 Yes
(Alt. B $20,000.00)
F. L. Showalter, Inc. $1,601,220.00 Yes
(Alt. B $0.00)
E. C. Pace $1,604,900.00 Yes
(Alt. B $20,000.00)
W. L. Halley & Co., Inc. $1,622,500.00 Yes
(Alt. B $10,000.00)
Casper Colosimo and Son, Inc. $1,714,150.00 Yes
(Alt. B $3,000.00)
Dixon Contracting, Inc. $1,854,100.00 Yes
(Alt. B $117,000.00)
Laramore Construction
$1,862,185.00 Yes
(Alt. B $69,750.00)
Alternate B is
and August
Engineering Estimate:
$2,100,000.00
for work to be performed between June 1
15
William White, Chairman
M.~aig Sluss
MARY F. PAI~KgJ~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virg/nia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20=77-405=468=514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31896-030794 accepting the bid of Laramore
Construction Co., Inc., in the amount of $1,469,735.00, for construction of a portion
of the waterline from Carvins Cove Filter Plant to Crystal Springs Pump Station
referred to as Contract A-2, upon certain terms and conditions; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting
all other bids made to the City for the work. Ordinance No. 31896-030794 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 7, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
pc:
M. Scott Hollis, Urban Engineer, Virginia Department of Transportation, 1401
East Broad Street, Richmond, Virginia 23219
John H. Laramore, President, Laramore Construction Co., Inc., P. O. Box
1656, Danville, Virginia 24543
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
M. Craig Sluss, Manager, Water Department
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (?03) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #20-77-405-468-514
Casper Colosimo and Son, Inc.
Aaron J. Conner General Contractor, Inc.
W. L. Harley & Co., Inc.
F. L. Showalt~r, Inc.
Yates Constraction Co., Inc.
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 31896-030794 accepting the bid of Laramore
Construction Co., Inc., in the amount of $1,469,735.00, for construction of a portion
of the waterline from Carvins Cove Filter Plant to Crystal Springs Pump Station
referred to as Contract A-2, upon certain terms and conditions; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting
ali other bids made to the City for the work. Ordinance No. 31896-030794 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
March 7, 1994.
On behaff of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 7th day of March, 1994.
No. 31896-030794.
VIRGINIA,
AN ORDINANCE accepting the bid of Laramore Construction
Company, Incorporated, for construction of a portion of the
waterline from Carvins Cove Filter Plant to Crystal Springs Pump
Station referred to as Contract A-2, upon certain terms and
conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The bid of Laramore Construction Company, Incorporated,
for Phase II Improvements to the Carvins Cove Filter Plant,
Contract A-2, in the total amount of $1,469,735.00, for
construction of a portion of the waterline from Carvins Cove Filter
Plant to Crystal Springs Pump Station referred to as Contract A-2,
as more particularly set forth in the March 7, 1994, report of the
City Manager to this Council, such bid being in full compliance
with the City's plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid
is on file in the Office of the City Clerk, be and is hereby
ACCEPTED.
2. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore or simultaneously
appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
work are hereby REJECTED, and the City Clerk is directed to notify
each such bidder and to express to each the City's appreciation for
such bid.
4.
municipal
ordinance shall be in full
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of March, 1994.
No. 31895-030794.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Capital Outlay
Carvins Cove Phase II, Contract A-2 (1) ...........
Water Plant Expansion Bonds 1992 (2) ..............
$ 30,030,679
1,616,709
129,999
1) Appropriated
from Bond
Funds
2) Appropriated
from Bond
Funds
(002-056-8373-9001)
(002-056-8366-9189)
$ 1,616,709
(1,616,709)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke,
March $~,
1994~- ~
Honorable Mayor and Members of City Council
City of Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE WATERLINE PROJECT
CONSTRUCTION CONTRACT AWARD, CONTRACT A-2
I concur with the Bid Committee recommendations relative to the
above projects and recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/PCS/fm
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Roanoke, Virginia
March 7, 1994
Honorable Mayor and Members of City Council
City of Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
CARVINS COVE WATERLINE PROJECT
CONSTRUCTION CONTRACT AWARD, CONTRACT A-2
I. Background:
Carvins Cove Filter Plant Improvement includes expansion
of the Filter Plant at Carvins Cove (Phase I) and the
installation of over 70,000 linear feet of waterline from
Carvins Cove to the Crystal Springs Pump Station (Phase
II).
Contract A-2 of Phase II includes the installation of
water lines from the Boxley Hills Pump Station to the
VDOT Williamson Road Project near Plantation Road. This
project has an Engineer's Estimate of $1,600t000.00.
C. Previous contracts awarded for Carvins Cove Waterline are
as
follows:
Contract B-i, Awarded on September 13, 1993 to H.
Hamner Gay, Total Contract Amount with contingency:
$3~216t417.00
2. Contract B-2, Awarded on June 28, 1993 to Aaron J.
Conner, Total Contract Amount with contingency:
$2~721t053.94
Contract C-l, Awarded on June 28, 1993 to E. C. Pace,
Total Contract Amount with contingency:
$1t634~574.48.
4. Contract C-2, Awarded on June 28, 1993 to H. Hamner
Gay, Total Contract Amount with contingency:
$2t567~988.50
II. Current Situation:
Bids were received on February 7t 1994 from six (6)
contractors. Subsequently, the apparent low bidder (Yates
Construction) withdrew their bid due to a mathematical
error. (See attached Bid Tabulation)
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-2
Page 2
III. Issues:
A. Cost
B. Fundinq
IV. Alternatives:
Authorize the City Manaqer to execute a unit price
contract in a form approved by the City Attorney with
Laramore Construction Co., Incorporated, in the amount of
$1~469~735.00 with a project contingency of $146~973.50.
1. Cost is below Engineer's Estimate (8.1%) and was
competitively bid.
2. Funding is available in Account No. 002-056-8366
entitled Water Fund - Water Plant Expansion Bonds
'92.
B. Do not authorize the City Manager to execute a unit price
contract with Laramore Construction Co., Inc.
1. Cost would be based on a future bid.
2. Funds would remain available in Account No. 002-056-
8366.
V. Recommendation: Alternative A
Authorize the City Manager to execute a unit-price
contract with Laramore Construction Co., Incorporated,
for Phase II Improvements to the Carvins Cove Filter
Plant, Contract A-2, in the amount of $1~469,735.00 with
a project contingency of $146~973.50.
Transfer $1~616,708.50 from Account No. 002-056-8366,
Water Fund - Water Plant Expansion Bonds '92 to a new
account to be established entitled Carvins Cove, Phase
II, Contract A-2.
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-2
Page 3
Respectfully submitted,
William ~hlte, ~h~irm~n
K.~?~ B.~ s~e'r
M. Crai~Sluss
WRH/JAP/fm
cc: City Attorney
Acting Director of Finance
Director of Public Works
Director of Utilities and Operations
Manager, Management & Budget
Manager, Water Department
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Members of City Council
Bid Committee Report
Carvins Cove Waterline Project
Construction Contract Award, Contract A-2
Page 4
Contractor
BID TABULATION
AMOUNT BID BOND
1. Yates Construction Company,
2. Laramore Construction Co.,
Incorporated
3. F. L. Showalter, Inc.
4. Casper Colosimo and Son, Inc.
5. W. L. Hailey& Co., Inc.
6. Aaron J. Conner General
Contractor
Inc. $1,254,475.00 Yes (a)
$1,469,735.00 Yes
$1,470,648.00 Yes
$1,480,155.00 Yes
$1,599,500.00 Yes (b)
$1,734,967.70 Yes (c)
Notes:
1.
Withdrew bid by letter dated February 9, 1994 due to
mathematical error.
Bid Deduct of $50,000 for Contract A-1 & A-2.
Bid Deduct of $15,000 for 48" Casing Pipe.
Engineering Estimate: , '~ /~
William W~ite, Chairma~
Kit B. Kiser
Roanoke, Virginia
March 7, 1994
MARY F. PABKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2Md
SANDRA H. EAKIN
l~puty City Clerk
March 14, 1994
File #2-28-58-70-166-169-216-468-481
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 31874-030794 authorizing execution of certain
documents exchanging a City-owned five foot wide strip of property, formerly the
southerly one-half of an alley, along the rear of property commonly known as 118,
120 and 122 Campbell Avenue, S. W., for T rinkle-owned property described as a 6.5
foot by 25.0 foot area upon which a portion of a two story addition on the ~ear of 124
Campbell Avenue, S. W., encroaches, upon certain terms and conditions; and
further authorizing an air rights agreement permitting existing fire escapes at the
rear of the buildings at 118 and 122 Campbell Avenue to remain in place over the five
foot wide strip to be conveyed to Mr. Trinkle, upon certain terms and conditions,
as more particularly set forth in a report of the Water Resources Committee under
date of August 23, 1993 and February 28, 1994. Ordinance No. 31874-030794 was
adopted by the Council of the City of Roanoke on first reading on Monday,
February 28, 1994, also adopted by the Council on second reading on Monday,
March 7, 1994, and will take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
Mr. James L. Trinkle, 305 First Street, S. W., Roanoke, Virginia
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
24011
W/Robert Herbert
March 14, 1994
Page 2
pc:
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Phillip F. Sparks, Acting Chief, Economic Development
George C. Snead, Jr., Director, Public Safety
Rawleigh W. Quarles, Fire Chief
Glenn D. Radcliffe, Director, Human Development
Kenneth S. Cronin, Personnel Manager
Glenn A. Asher, Risk Management Officer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31874-030794.
AN ORDINANCE authorizing the execution of certain documents
relating to the exchange of certain property between the City and
James L. Trinkle, subject to various terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Mayor and City Clerk are authorized to execute and
attest, respectively, the necessary documents exchanging a City-
owned five foot wide strip of property, formerly the southerly one-
half of an alley, along the rear of property commonly known as 118,
120 and 122 Campbell Avenue, S.W., for Trinkle-owned property
described as a 6.5 foot by 25.0 foot area upon which a portion of
a two (2) story addition on the rear of 124 Campbell Avenue, S.W.,
encroaches, upon certain terms and conditions as set forth in the
report to the Water Resources Committee dated August 23, 1993 and
the report to this Council dated February 28, 1994.
2. The City Manager and the City Clerk are authorized to
execute and attest, respectively, an air rights agreement
permitting existing fire escapes at the rear of the buildings at
118 and 122 Campbell Avenue to remain in place over the five (5)
foot wide strip to be conveyed to Mr. Trinkle, upon certain terms
and conditions as set forth
Committee dated August 23,
dated February 28, 1994..
3. All of these documents to be in a
City Attorney.
in the report to the Water Resources
1993 and the report to this Council
form approved by the
ATTEST:
City Clerk.
Roanoke, Virginia
February 28, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
SUBJECT: PROPERTIES AT 118 124 CAMPBELL AVENUE, S.W.
ACCESS EASEMENT FROM KIRK AVENUE, S.W.
Dear Members of City Council:
I. Backqround:
Permission to exchange properties, establish temporary access
easement across Trinkle parking lot to rear of structures,
and acquire permit agreement to allow fire escapes to
overhang Trinkle property was considered and approved by City
Council at it's meeting on September 13, 1993, by Ordinance
No. 31695-091393.
II. Current Situation:
Indemnification of property owner (Trinkle) for use of access
easement across parking lot from Kirk Avenue, S.W., to and
from City-owned structures by the City, it's employees, and
invitees, and to allow fire escapes to overhang Trinkle
property, is required. Indemnification was not an issue and
was not requested when this matter was before City Council on
September 13, 1993.
III.
Recommendation: City Council authorize the City Attorney to
prepare a deed of easement and permit agreement for the
property owner's signature wherein the City indemnifies the
property owner (Mr. Trinkle) from damages relative to the use
of the temporary easement and fire escapes by the City, it's
employees, and invitees, for the term of the easement.
WRH/RVH/kh
Respectfully submitted,
W. Robert Herbert
City Manager
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Acting Chief, Economic Development
Risk Management Officer
James L. Trinkle, C. W. Francis Realtors
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 27th day of September, 1993.
No. 31695-092793.
AN ORDINANCE authorizing the execution of certain documents
relating to the exchange of certain property between the City and
James L. Trinkle, subject to various terms and conditions.
BE
1.
attest,
IT ORDAINED by the Council of the City of Roanoke that:
The Mayor and City Clerk are authorized to execute and
respectively, the necessary documents exchanging a City-
owned five foot wide strip of property, formerly the southerly one-
half of an alley, along the rear of property commonly known as 118,
120, 122 and 124 Campbell Avenue, S.W., for Trinkle-owned property
described as a 6.5 foot by 25.0 foot area upon which a portion of
a two (2) story addition on the rear of 124 Campbell Avenue, S.W.,
encroaches, upon certain terms and conditions as set forth in the
report to the Water Resources Committee dated August 23, 1993.
2. The City Manager and the City Clerk are authorized to
execute and attest, respectively, an air rights agreement
permitting existing fire escapes at the rear of the buildings at
118 and 122 Campbell Avenue to remain in place over the five (5)
foot wide strip to be conveyed to Mr. Trinkle, upon certain terms
and conditions as set forth in the report to the Water Resources
Committee dated August 23, 1993.
3. All of these documents to be in a form approved by the
City Attorney.
ATTEST:
City Clerk.
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
August 23, 1993
Members, Water Resources Committee
Kit B. Kiser, Director, Utilities and Operations
W. Robert Herbert, City Manager
PROPERTY EXCHANGE
118-124 CAMPBELL AVENUE, S.W.
thru
I. Background:
City acquired 118, 120,
from James L. Trinkle
Campbell Avenue.
122 & 124 Campbell Avenue, S.W.,
to preserve historic facades on
Acquisition included a five (5) foot strip of property,
formerly the southerly one-half of an alley, along the
rear of and the full width of the four (4) adjoining
properties.
Metal fire escapes exist on the rear of the buildings at
118 & 122 Campbell Ave., S.W., over the five (5) foot
strip.
City did not acquire a portion of a two (2) story
addition on the rear of 124 Campbell Avenue, S.W., that
encroaches approximately 6.50 feet by 25.0 feet over a
portion of Mr. Trinkle's remaining property (parking lot
facing Kirk Avenue, S.W.).
II. Current Situation:
Agreement to exchange properties has been worked out
between Mr. Trinkle and City staff. The five (5) foot-
wide City-owned strip behind 118, 120, and 122 Campbell
Avenue, S.W., which functions as a portion of Mr.
Trinkle's parking lot (and that he did not intend to
include in the original sale to the City) is to be
exchanged for the 6.5 foot by 25.0 foot parcel which
includes portions of Mr. Trinkle's Lots bearing Official
Tax Nos. 1010522 and 1010523, Lots 21 & 22, Official
Survey, SW-1, containing portions of the two-story
addition on the rear of 124 Campbell Avenue, S.W. An air
rights agreement is to be worked out to permit fire
1 of 3
Ce
escapes to remain in place over the five (5) foot strip
as well as a right-of-access to the rear of the
structures across Mr. Trinkle's parking lot to remain in
effect until those properties are developed.
When/if development takes place on Mr. Trinkle's Kirk
Avenue parking lots, the then current owner(s) of 110-124
Campbell Avenue will be required to provide internal fire
escape facilities exiting onto Campbell Avenue. Air
rights for rear fire escapes and access easement can then
be abandoned.
Boundary adjustment to be accomplished by subdivision
plat (see Plan 6244, attached).
III. Issues:
A. Need
B. Timinq
IV. Alternatives:
Committee recommend to City Council that it authorize an
exchange of properties between the City and James L.
Trinkle involving a 5.0' by approximately 81.5' strip of
City-owned property and a 6.5' by 25' strip of property
owned by Mr. Trinkle, as well as an air rights agreement
permitting fire escapes to remain in place over the 5.0'
strip and a right of access to 118, 120, 122 and 124
Campbell Avenue, S.W., from Kirk Avenue, S.W., across Mr.
Trinkle's parking lot which encompasses Official Tax Nos.
1011522 & 1011523, details more fully explained in Item
II, A (above). Deeds of exchange accomplishing the
exchange of properties to be prepared by the City
Attorney's Office.
Need by City for clear ownership of two (2) story
addition to 124 Campbell Avenue, S.W. and real
estate under it is met, need by Mr. Trinkle to re-
acquire the five (5) foot wide by 81.5 foot long
strip now used for parking is met.
Timinq to permit City to establish clear ownership
of building addition quickly as to permit marketing
of structure(s) is met.
Be
Committee not recommend to City Council that it authorize
an exchange of properties with Mr. James L. Trinkle
regarding properties at 118-124 Campbell Avenue, S.W.
2 of 3
Need by City and Mr. Trinkle to clear up real estate
problems not met.
Timinq to accomplish exchange quickly is not met.
Recommendation: Committee recommend to City Council that it
authorize an exchange of properties with Mr. James L. Trinkle
(Francis Realtors) in accordance with Alternative "A".
KBK/RVH/fm
Attachments
cc: City Attorney Director of Finance
Acting Chief, Economic Development
James L. Trinkle, Francis Realtors
3 of 3
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21~ Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. ~
Deputy City Clerk
March 14, 1994
File #80-467
Ms. Nan T. Bartol
2011 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Bartol:
I am enclosing copy of Resolution No. 31897-030794 memorializing your husband, the
late Donald Bartol, a respected educator, community leader and former member of
the Roanoke City School Board; and recognizing the contributions of Mr. Bartol to
his community and its school children as coach, teacher, educator and friend.
Resolution No. 31897-030794 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 1994.
On behalf of the Mayor and Members of the Roanoke City Council, the City Manager
and citizens of the City of Roanoke, I wish to express deepest regrets and sympathy
upon the passing of Mr. Bartol.
Sincerely, ~tJ~._._
Mary F.°~Ferker, CMC/AAE
City Clerk
MFP: sm
Eno.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Vir$inia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
March 14, 1994
File #80-467
Dr. Dennie T. Bartol
c/o Ms. Nan T. Bartol
2011 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Dr. Bartol:
I am enclosing copy of Resolution No. 31897-030794 memorializing your father, the
late Donald Bartol, a respected educator, community leader and former member of
the Roanoke City School Board; and recognizing the contributions of Mr. Bartol to
his community and its school children as coach, teacher, educator and friend.
Resolution No. 31897-030794 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 7, 1994.
On behalf of the Mayor and Members of the Roanoke City Council, the City Manager
and citizens of the City of Roanoke, I wish to express deepest regrets and sympathy
upon the passing of Mr. Bartol.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of March, 1994.
No. 31897-030794.
A RESOLUTION memorializing the late Donald Bartolo
WHEREAS, the members of this Council have learned, with
sorrow, of the passing on February 26, 1994, of Mr. Donald Bartol,
a respected educator, community leader and former member of the
Roanoke City School Board;
WHEREAS, Mr. Bartol taught and coached at Jefferson High
School and Patrick Henry High School, served as principal of
Stonewall Jackson Junior High School for sixteen years and, after
his retirement as an employee of the Roanoke City School Division,
City Council as a member of the Roanoke City
was appointed by
School Board;
WHEREAS, Mr.
Bartol gave unselfishly of his time and ability,
spending a lifetime in service to his community and its school
children as coach, teacher, educator and friend; and
WHEREAS, this Council desires to take special note of
passing of this dedicated public servant who was held in
the
high
esteem by members of City Council and the citizens of the City;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. Council adopts this means of recording its deepest
regrets at the death of Donald Bartol and extends to Mrs. Nan
Thomasson Bartol, his widow, and his son, Dennie T. Bartol, M.D.,
the sympathy of this Council and that of the citizens of the City
whom he faithfully served; and
2. The City Clerk is directed to forward an attested copy of
this resolution to Mrs. Bartol.
ATTEST:
City Clerk.