HomeMy WebLinkAboutCouncil Actions 02-03-03ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY3, 2003
9:00 A.M.
CITY COUNCIL CHAMBER
AGENDA
DOWE
36225-020303
1. Call to Order--Roll Call. (Council Member Carder was absent.)
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
IMMEDIATELY RECONVENED IN THE EMERGENCY
OPERATIONS CENTER CONFERENCE ROOM, ROOM 159.
COUNCIL WORK SESSION
FEBR UAR Y 3, 2003
9:00 A.M.
ROOM 159
AGENDA
Items suggested by the Mayor and Members of Council for discussion/Items
listed on the 2:00 p.m., Council docket requiring questions/discussion/
clarification. (20 minutes)
Additions/deletions to the 2:00 p.m., Council docket. (5 minutes)
Briefings by City staff:
First Street Bridge (30 minutes)
Wildlife Task Force (20 minutes)
Church Avenue Parking Study (30 minutes)
Franklin Road Culvert (10 minutes)
Legislative Update (10 minutes)
Zoning Ordinance Update (15 minutes)
2
ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY3, 2003
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order.-Roll Call. (Council Member Carder was absent.)
The Invocation was delivered by The Reverend Robert L. Beasley, Chief
Pastor, St. John's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Ralph K. Smith.
Welcome. Mayor Smith.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 6, 2003,
at 7:00 p.m., and Saturday, February 8, 2003, at 4:00 p.m. Council meetings
are now being offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR
CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF
THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL,
GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEGOV.COM,
CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON
MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE
REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO
IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER.
ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE
ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY
COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR
COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEGOV. COM, TO OBTAIN AN APPLICATION.
4
2. PRESENTATIONS AND ACKNOWLEDGMENTS:
Proclamation declaring the week of February 9 - 15, 2003 as Career and
Technical Education Week.
File #3-467
CONSENT AGENDA
C-1
C-2
(APPROVED 6-0)
(Item C-5 was withdrawn)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
December 16, 2002, and recessed until Wednesday, December 18, 2002.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor Ralph K. Smith requesting that Council
convene in a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in the request.
File #110-132
C-3
A communication from the City Attorney requesting a Closed Meeting
to consult with legal counsel on a matter of pending litigation, pursuant to
Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in the request.
File #83-132
5
C-4
A communication from the City Manager requesting that Council
schedule a public hearing for Tuesday, February 18, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, in connection with a revocable
license to the property owner at One West Campbell Avenue, for installation
of an awning that encroaches into the right-of-way of Jefferson Street, S.W.
RECOMMENDED ACTION: Concur in the request.
File #107-322
C-5
A communication from the City Manager requesting that Council
schedule a public hearing for Tuesday, February 18, 2003, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to conveyance of a
public right-of-way to Liberty Property Limited Partnership.
RECOMMENDED ACTION: Concur in the request.
Withdrawn.
C-6
A communication from Lynn D. Avis, Chair, Industrial Development
Authority of the City of Roanoke, advising of the resignation of Stark H. Jones
as a Director of the Industrial Development Authority of the City of Roanoke.
RECOMMENDED ACTION: Receive and file.
File #15-110-207
C-7
Qualification of the following persons:
Nelett H. Lor as a member of the Roanoke Arts
Commission, for a term ending June 30, 2005; and
Robin Murphy-Kelso as a member of the Roanoke
Neighborhood Partnership Steering Committee, for a term
ending November 30, 2005.
RECOMMENDED ACTION: Receive and file.
File #15-110-230-488
6
REGULAR AGENDA
4. PUBLIC HEARINGS:
ao
Continuation of a public hearing on the request of the Northwest
Neighborhood Environmental Organization and Robert Crowder to
rezone nine tracts of land located on the south side of the 500 block of
Loudon Avenue, N. W., identified as Official Tax Nos. 2013101 -
2013109, inclusive, from RM-2, Residential Multi-family, Medium
Density District, to RM-3, Residential Multi-family, High Density
District, subject to certain conditions; and three tracts of land located on
the north side of the 500 block of Centre Avenue, N. W., identified as
Official Tax Nos. 2013117 - 2013119, inclusive, from LM, Light
Manufacturing District, to RM-3, Residential Multi-family, High
Density District, subject to certain conditions proffered by the
petitioners. James Lesniak, Executive Director; and Mr. Robert
Crowder, Spokespersons. (The public hearing was continued at the
January 21, 2003 meeting of Council.)
Adopted Ordinance No. 36225-020303. (6-0)
File #51
Continuation of a public hearing on the request of the Northwest
Neighborhood Environmental Organization that all of the alley from 6th
Street to 5th Street, N. W., in the block lying between Loudon Avenue
and Centre Avenue, beginning at the east side of 6th Street, between lots
beating Official Tax Nos. 2013101 and 2013115, and extending east to
its intersection with 5th Street, between lots beating Official Tax Nos.
2013114 and 2013123, extending north, and on the west extending
along the east border of the lot beating Official Tax No. 2013109 and on
the east extending along the west border of lots beating Official Tax
Nos. 2013114 - 2013110, inclusive, extending north to its intersection
with Loudon Avenue, be permanently vacated, discontinued and closed.
James Lesniak, Executive Director; and Mr. Robert Crowder,
Spokespersons. (The public hearing was continued at the January 21,
2003 meeting of Council.)
Adopted Ordinance No. 36226-020303. (6-0)
File #514
7
5. PETITIONS AND COMMUNICATIONS:
ao
bo
A report with regard to activities of the Roanoke Valley Economic
Development Parmership. Phillip F. Sparks, Executive Director.
(10 minutes) (Sponsored by the City Manager.)
The matter was deferred until a later date.
A request of The Angels of Assisi to address Council with regard to
amendment to permitted exemptions in the C-3, Central Business
District. Norman D. Mason, President, Board of Directors. (10 minutes)
(Sponsored by Council Members Bestpitch and Carder.)
The request was referred to the City Planning Commission for
study, report and recommendation with regard to a text amendment
for a special exception to be added to the C-3 zoning classification.
File #51-54-200
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
Citizen Survey Results. (15 minutes)
Received and filed.
File #563
ITEMS RECOMMENDED FOR ACTION:
A communication with regard to transfer of funds from the 1999
Public Improvement Bond Series to various capital project
accounts, and a portion of the 2002 Public Improvement Bond
Series for implementation of certain projects.
Adopted Budget Ordinance No. 36227-020303.
Mayor Harris abstained from voting.)
File #60-217
($-0, Vice-
o
A communication recommending execution of a Waiver of
Provision of Deed of Restriction for Elizabeth Arden, Inc., and
Liberty Property Partnership Limited, for expansion purposes at
the Roanoke Centre for Industry and Technology.
Adopted Resolution No. 36228-020303. (6-0)
File #207
A communication recommending transfer of funds for
improvements to Phase I, Public Works Service Center projects.
Adopted Budget Ordinance No. 36229-020303. (6-0)
File #60-183
A communication recommending acceptance of a V-STOP
Domestic Violence Grant from the Virginia Department of
Criminal Justice Services, in the amount of $32,403.00; and
appropriation of funds.
Adopted Budget Ordinance No. 36230-020303 and Resolution
No. 36231-020303. (6-0)
File #5-60-236
A communication recommending transfer of funds for traffic
calming initiatives.
Adopted Budget Ordinance No. 36232 on first reading. (6-0)
File #20-60-316
A communication with regard to the Virginia Pollutant Discharge
Elimination System General Permit Registration Statement for
Stormwater Discharges.
Adopted Resolution No. 36233-020303. (6-0)
File #27-468
9
o
A communication recommending transfer of funds
implementation of traffic signal systems.
Adopted Budget Ordinance No. 36234-020303. (6-0)
File #20-60-264
for
b. CITY ATTORNEY:
A report transmitting an ordinance in connection with certain land
within the boundary of Kennedy Park for use by the Roanoke
Academy of Mathematics and Science.
Adopted Ordinance No. 36235-020303. (6-0)
File #60-67-467
c. CITY CLERK:
A report advising of expiration of the three-year terms of office
ofF. B. Webster Day, Marsha W. Ellison and Gloria P. Manns as
Trustees of the Roanoke City School Board on June 30, 2003, and
applications for the upcoming vacancies will be received in the
City Clerk's Office until 5:00 p.m., on Monday, March 10, 2003.
Received and filed.
File #467
d. DIRECTOR OF FINANCE:
Financial report for the month of December 2002.
Received and filed.
File #1-10
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
10
9. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 36223, on second reading, authorizing and directing the
proper City officials to enter into a lease extension between the City, the
School Board of the City of Roanoke and the Young Men's Christian
Association of Roanoke, Virginia, for use of the Jefferson High School
gynmasium, upon certain terms and conditions.
Adopted Ordinance No. 36223-020303. (6-0)
File #100-373-467
bo
An Ordinance amending and reordaining certain sections of the 2002-
2003 Risk Management Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
Adopted Budget Ordinance No. 36236-020303. (6-0)
File #60-396
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member Cutler advised of a Tree Virginia Workshop to be
held on March 5, 2003, at Virginia Western Community College.
File #240
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY
MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
11
Ms. Josephine Hudson, 1111 Loudon Avenue, N. W., addressed Council
with regard to real estate taxes, the water rate increase and the job market
in the Roanoke area.
File #66-79-468
12. CITY MANAGER COMMENTS:
The City Manager advised of two new programs to be initiated by the
City; i.e.: a "citizen university" which will afford citizens the opportunity
to receive indepth exposure to various aspects of City government; and the
City's version of a "welcome wagon" which is designed to provide new
residents to the City of Roanoke with information that will acclimate them
to life in the Roanoke Valley.
File #175
CERTIFICATION OF CLOSED SESSION. (5-0, Council Member Cutler
was out of the Chamber when the vote was recorded.)
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 4:35
P.M., TO BE IMMEDIATELY RECONVENED IN ROOM 159 FOR A
CONTINUATION OF COUNCIL BRIEFINGS.
AT 5:00 P.M., THE COUNCIL MEETING WAS DECLARED IN
RECESS UNTIL TUESDAY, FEBRUARY 4, 2003, AT 8:30 A.M., FOR
THE ROANOKE CITY COUNCIL/ROANOKE CITY SCHOOL BOARD
RETREAT AT THE VINTON WAR MEMORIAL, 814 WASHINGTON
AVENUE, VINTON, VIRGINIA.
12
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3, 2003
Honorable Ralph K. Smith, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Subject: First Street Bridge
This is to request space on Council's regular agenda for a 30-minute briefing on
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Attorney
Director of Finance
City Clerk
CiTY OF ROANOKE
A Presentation to Roanoke Ci~ Council
February 3, 2003
Why Now?
The adoption of VJsJon 2001-2020,
the City's Comprehensive Plan
· Sets policy that guides land use decisions
· Need zoning r~julations to help
implement the initiatives of V/s/on 2~71-
2020
· Last overall update, 1987
THE PROCESS:
THREE PHASES
Phase l: Phase II,' Phase ZII:
Reconnaissance Ordinance Draft Hearings
and and
Public Comment Adoption
3u~/- IVovember ~nuary - 3une 3u~/ -
2002 2003 Sep~m~r
2003
Update I Recommendations
Wildlife Task Force
F_~3~t_?~,~, - Fimt meeting held by Task Force (inclusion of citizens,
staff, regional and local experts)
Public forum held at Higher Ed Center, 50 in attendance, 24
spoke
~- Wildlife Task Force Report submitted to City Manager
Se te ber 3 2002 - Received Minority Report of Wildlife Task Force
~ - Letter sent to Task Force asking them to reconvene with the
task of producing the statistics to support recommendations
fl_~L~t~_~[~- Wildlife Task Force met and voted to stand on original
recommendations of August 30
~ - Staff recommendations to Council regarding Wildlife Task
Force Report
Wildlife Task Force Recommendation #6: Culling the deer herd
SHARPSHOOTING PROTOCOL
Subsequent to a decision by the landowner/s and the state wildlife management agency to
implement a controlled deer reduction using White Buffalo, Inc. the following procedures are
used:
1) Pdor to initiating any field activities the target area/s and surrounding properties are
thoroughly surveyed using topographic maps and aerial photographs followed by
field confirmation. By knowing the location of every occupied structure and areas of
human use we are better able to work safely, discretely, and efficiently;
2) Bait sites are selected with the involvement of the landowneds and the cooperating
state agency. Each site is.selected based on safety concerns and deer activity;
3)
We conduct field operations during hours of lowest human activity. In addition,
during the removal operation we search intensively for people and non-target
animals to avoid mishaps;
4)
Deer of all ages and sexes are harvested, however, adult does are prioritized. Deer
are shot from a vehicle with a dfle dudng the night with the aid of sPotlights. Some
deer are shot over bait from a tree stand with a rifle during the day or at night.
Night-vision equipment and suppressed firearms (only in states where they are legal
to possess) are used to expedite field procedures and to ensure discrete operations;
5)
Dudng suburban deer reductions there will be continuous open communication
between community members, municipality officials, and White Buffalo, Inc. to keep
people well informed regarding field activities to avoid conflicts;
6) All deer carcasses are transported and dressed with the highest degree of
discretion;
7)
When desired, we are willing to be responsible for the disposal of all by-products
and transport of deer carcasses to a USDA inspected facility for processing and
subsequent donation to the needy.
The following are reasons why White Buffalo, Inc. is on the leading edge of urban deer
management:
1)
We have the best available equipment with numerous hours of hands-on use to
ensure precise shot placement. This results in safe use of equipment and humane
treatment of target animals;
2)
We have spent the last 8 years committed to improving both technology and
techniques to maximize safety and efficiency for the management of white-tailed
deer (i.e., ballistics testing, bullet development, baiting techniques, adaptation of
other technologies for use in deer management, including night vision scopes and
suppressors);
3)
We have thoroughly tested and selected bullets, in addition to having developed
specialized bullets. As a result of our extensive testing, we have found that no bullet
fragments with significant size or inertia exit the target animal;
4)
We have extensive experience in both killing (>2500 deer) and capturing deer (>750
deer) in a variety of human occupied environments without incident. We have used
our discretion in the selection of shooting sites with complete satisfaction of both
state officials and property owners;
5)
We collect all pertinent data related to herd health, advancements in management
techniques, and other aspects of each rerooval program which will be included in
scientific journals, professional conferences, or written reports submitted to the
landowner and cooperating state agency.
In conclusion, although safety is the pdmary issue to be considered when
implementing a sharpshoot to reduce deer numbers, with the above precautionary
measures and the expertise of White Buffalo, Inc., it need not be a concern.
POPULATION REDUCTION PROGRAMS
We have a 100% success rate for deer reduction programs. To date, WHITE
BUFFALO, INC. personnel have removed over 3200 deer. As a result of these programs more
than 80,000 pounds of venison have been donated to vadous food shelters.
Bumsville, Minnesota (38 square miles):
November 2001 - 21 'deer harvested in 2 days
November 2002 - 67 deer harvested in 10 days
Crystal Airport, Minnesota:
October 2000 - 11 deer were removed regional airport, over 2 days,
to eliminate the chance of deer stdkes on the runway
Dune Acres, Indiana (1 square mile):
February 1998 - 50 deer harvested over 5 days
Eden Prairie, Minnesota (36 square miles):
November 1997 - 160 deer harvested over 15 days
November 1998 - 124 deer harvested over 11 days
November 1999 - 125 deer harvested over 8 days
November 2001 - 125 deer harvested over 7 days
November 2002 - 154 deer harvested over 14 days
Edina, Minnesota:
December 1999 - 40 deer harvested in I day
November 2001 - 30 deer harvested over 3 days
November 2002 - 26 deer harvested over 4 days
George Reserve (UniverSity of Michigan), Pinckney, Michigan (2 square miles enclosed):
March 2001 - 103 deer harvested over 3 days for tuberculosis testing of an
enclosed research population
Iowa City, Iowa (6 square mile area):
January 2000 - 360 deer harvested over 10 days
December/January 2001 - 340 deer harvested over 21 days
December 2001 - 250 deer harvested over 18 days
Long Island, New Hampshire (2 square mile peninsula):
November 1996 - 90 deer harvested over 3 days
Monhegan Island, Maine (1 square mile):
April 1997 - 52 deer harvested over 3 days
April 1998 & March 1999 - remaining 27 deer harvested *
· Successful eradication of all deer on the island
Northern Indiana Public Service Company, Wheatfield, Indiana:
MarCh 1996 - 100 deer harvested over 4 days from a 2500 acre enclosed facility *
· Population estimated at 130 deer prior to reduction.
Office of the Mayor
CITY OF ROANOKE
[FHEREAS, the Association for Career and Technical Education has
designated February 9 - 15, 2003, os Career and Technical Education Week; and
WHEREAS, profound economic and technological changes in our society are
rapidly reflected in the structure and nature of worlc thereby placing new and
additional responsibilities on our educational system; and
WHEREAS, career and technical education provides Americans with a school-
to-careers connection and is the backbone of a strong, well-educated workforce,
wh, ich fosters productivity in business and industry and contributes to America's
leadership in the international marketplace; and
RZHEREAS, career and technical education gives high school students
experience in practical, meaning)Cul applications of basic skills such as reading,
writing and mathematics, thus improving the quality of their educatior~
motivating potential dropouts and giving all students leadership opportunities in
their fields and in their communities; and
WHEREAS, career and technical education offers individuals lifelong
opportunities to learn new skills, which provide them with career choices and
potential satisfaction; and
WHEREAS, the ever-increosing cooperative efforts of career and technical
educators, business and industry stimulate the growth and vitality of our local
economy and that of the entire nation by preparing graduates for career fields
forecast to experience the largest and fastest growth in the next decade.
NOgF, THEREFORE, 1, Ralph K. Smith, Mayor of the City of Roanoke, Virginia,
urge aH citizens to become familiar with the services and benefits offered by the
career and technical education programs in this community and to support and
participate in these programs to enhance their individual work skills and
productivity, and do hereby proclaim February 9 - 15, 2003, throughout this
great All-America City, as
CAREER AND TECHNICAL EDUCATION FI/EEK.
Given under our hands and the '~eal of the City of Roanoke this third day of
February in the year two thousand and three.
ATTEST:
Mary F Parker
City Clerk
Ralph K. Smith
Mayor
C-1
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
December 16, 2002
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 16, 2002, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, with Mayor Ralph K. Smith presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reqular Meetincjs, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor
Ralph K. Smith .................................................................................................. 7.
ABSENT:None ..................................................................................... ~.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The meeting was opened with a prayer by The Reverend Jeffrey V. Doremus,
Minister of Leadership and Family Life, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS.RED CROSS: The Mayor presented a proclamation
declaring Tuesday, December 17, 2002, as Red Cross "Donorama" Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to two Closed Meetings to discuss vacancies
on various Council Appointed committees, and performance evaluations of three
Council Appointed Officers.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
October 15, 2002, recessed until Thursday, October 17, 2002, recessed until Friday,
October 18, 2002, and recessed until Thursday, October 31, 2002; and the regular
meeting of City Council held on Monday, November 4, 2002, and recessed until
Thursday, November 7, 2002, were before the body.
Mr. Carder moved that the reading of the minutes be dispensed with and that
the minutes be approved as recorded. The motion was seconded by Mr. Dowe and
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith .................................................................................................... -7.
NAYS:NONE ........................................................................................ 0.
COMMITTEES.CITY COUNCIL: A communication from Mayor Ralph K. Smith
requesting a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of the Mayor to convene
in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended. The motion was seconded by Mr. Dowe
and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith .................................................................................................... 7.
NAYS:NONE ........................................................................................ 0.
COMMITTEES.CITY COUNCIL: A communication from Vice-Mayor C. Nelson
Harris, Chair, City Council Personnel Committee, requesting a Closed Meeting to
discuss the performance of three Council-Appointed Officers, pursuant to Section
2.2-3711(A)(1), Code of Virginia (1950), as amended, was before the body.
Mr. Carder moved that Council concur in the request of Vice-Mayor Harris to
convene in a Closed meeting to discuss the performance of three Council-Appointed
Officers, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
MayorSmith ................................................................................................... 7.
NAYS:NONE ........................................................................................ 0.
CITY MANAGER-WATER RESOURCES: A communication from the City
Manager requesting that Council schedule a public hearing for Tuesday, January 21,
2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
an increase in water rates, was before the body.
Council Member Cutler advised that while the elected officials of Roanoke City
and Roanoke County have agreed to stay out of ongoing staff level discussions on
regional water authority negotiations, he would like to express his confidence in the
eventual outcome of the process. He stated that he is appreciative of City staff
bringing the water rate increase proposal forward because adoption of a water rate
increase will help to lay the groundwork for the regional water authority.
Specifically, he added that the proposed water rate increase will help fund additional
water projects, and lead to development of additional water resources and
construction of additional water line interconnections with Roanoke County. He
stated that with adoption of the proposal, Council will be expressing its confidence
that the right path is a water authority, in partnership with Roanoke County. He
added that a Regional Water Authority will come with a price tag, and the
responsible course of action is to raise water rates just enough to cover costs to
ensure that the City of Roanoke does not find itself facing another water shortage.
Mr. Carder moved that Council concur in the request of the City Manager to
hold a public hearing on increasing water rates. The motion was seconded by
Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith ............................................................................................ -7.
NAYS:NONE ....................................................................................... ~.
OATHS OF OFFICE-TRAFFIC-COMMITTEES-ROANOKE CiViC CENTER-
ROANOKE VALLEY RESOURCE AUTHORITY-TRANSPORTATION SAFETY: The
following reports of qualification were before Council:
Monica S. Prince as a member of the Roanoke Civic
Center Commission, for a term ending September 30,
2005;
David Fifer as a member of the City of Roanoke
Transportation Safety Commission, for a term ending
October 31, 2004; and
Robert K. Bengtson as a member of the Board of
Directors, Roanoke Valley Resource Authority, for a term
ending December 31, 2006.
Mr. Carder moved that the reports of qualification be received and filed. The
motion was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith ..................................................................................................... 7.
NAYS:NONE ........................................................................................ 0.
REGULAR AGENDA
PUBLIC HEARINGS:NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A communication from
Donald S. Caldwell, Commonwealth's Attorney, advising that the Department of
Criminal Justice Services has awarded the City of Roanoke a Virginia Exile Grant
for calendar years 2002 and 2003, in the amount of $156,613.00; associated with the
grant, the City appropriated a required match in the amount of $17,401.00; and the
local match equaled ten per cent of total available funding of $174,014.00, was
before Council.
It was further advised that during the 2002 General Assembly, the budget was
restructured to provide that the two year grant was terminated on June 30, 2002,
after only six months of funding, and a one fiscal year grant was approved in the
amount of $58,177.00 which did not require a local match; however, due to further
budget restructuring, the grant is also being terminated effective December 31,2002,
allowing only one half of the original State grant funding totaling $29,089.00; and the
grant has not yet been accepted by Council, nor appropriated in the Grant Fund.
It was explained that continued funding of the Exile Grant will allow the
continued utilization of a prosecutor to focus on convicted felons who possess
weapons and drugs and weapons on school property; and the program has had
great success during its existence and should be continued while the State is willing
to provide the majority of funding.
The Commonwealth's Attorney recommended that Council amend the CY2002-
2003 Exile Grant previously approved by decreasing State funding from $156,613.00
to $33,818.00 and local funding from $17,401.00 to $3,758.00, which adjusts the grant
funding to an amount equal the total expenditures incurred by the City through
June 30, 2002, related to the Exile Grant; funding is allocated between the State and
the City at the same ratio initially authorized, 90 per cent and ten per cent
respectively; therefore, the unused local match of $13,643.00 may be transferred
back to the General Fund and may be used in the General Fund to decrease the
current year Transfer to Grant Fund and increase the City Manager's Contingency.
It was further recommended that Council accept 2003 State funding of the
Exile Grant, in the amount of $29,089.00, to be appropriated to revenue and
expenditure.
A communication from the City Manager concurring in the recommendation
of the Commonwealth's Attorney, was also before Council.
Mr. Dowe offered the following budget ordinance:
(#36154-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 General and Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 2.)
Mr. Dowe moved the adoption of Ordinance No. 36154-121602. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
Mr. Carder offered the following resolution:
(#36155-121602) A RESOLUTION amending the previously approved 2002-2003
Exile Grant (02-C3527PX02) and accepting the 2003 Virginia Exile Grant offer (03-
D3527PX03) made to the City by the Department of Criminal Justice Services and
authorizing execution of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 67, page 4.)
Mr. Carder moved the adoption of Resolution No. 36155-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
COMMITTEES.BLUE RIDGE COMMUNITY SERVICES: Robert Williams,
Member, Board of Directors, Blue Ridge Behavioral Healthcare, presented a report
on services provided by Blue Ridge Behavioral Healthcare during the past fiscal
year. He advised that in fiscal year 2002, staff of the organization delivered over
300,000 units of service to over 10,000 Roanoke City residents, at a calculated value
of $12 million; the City's local tax contributions to the agency's operation was
approximately $400,000.00, which means that Roanoke received approximately
$31.00 worth of service for each tax dollar allocated to the community service board,
or an increase of over $2 per tax dollar over last year. He stated that the Child and
Family Services division moved its operation to the corner of Liberty and Williamson
Roads, which has provided improved access, and Blue Ridge Behavioral Healthcare
has taken over operation of the Burrell Nursing Center and is currently in the
process of space and program planning and development of a renovation design
that will respect the architecture and legacy of the historic structure; and the
Shenandoah Recovery Center admitted 163 City residents who met the criteria for
temporary detention orders and/or civil commitment orders.
He advised that one of the main goals of Blue Ridge Behavioral Healthcare is
to keep down admissions to State hospitals so that patients may be treated on the
local level and returned to the community; a full-time child and adolescent
psychiatrist was been added to the staffto provide medical support to children with
behavioral health disorders, and the psychiatric system program has served more
than 834 City of Roanoke clients this year, with a treatment program at Highland
Park and Lincoln Terrace Elementary Schools, The Roanoke Academy for
Mathematics and Science, and Addison Aerospace Middle School. He noted that
the Adult Resources Management Program and Mental Health and Mental
Retardation, along with the assisted living facilities program, serve 767 adults in
Roanoke City; and a contractual agreement with KUUMBA Community Health and
Wellness Center has provided 52 City residents with mental health, and substance
abuse counseling and 103 City residents with case management services. He called
attention to statements by the Governor that a major reconfiguration of the public
system of care for the mentally disabled is in the works, and the Roanoke area has
been working with senior staff in the Department of Mental Health, Mental
Retardation and Substance Abuse in Richmond on a restructured process, with the
goal of bringing staff from State hospitals into the community to help localities offset
any loss of funds, which is hoped to bring a positive change in the system of mental
health care, both statewide and locally, in the near future.
Mr. Williams stated that Blue Ridge Behavioral Healthcare is experiencing an
increased demand for its services, while at the same time, it is experiencing
significant funding cuts and the organization will do everything within its power to
minimize the impact on the citizens of Roanoke. He advised that when Blue Ridge
Behavioral Healthcare submits its funding request for fiscal year 2004, it will be with
the full recognition that Virginia's budget cuts have affected all citizens and
organizations, and trusts that the City of Roanoke will continue to provide financial
support to the best of its ability. By the same token, he stated that Blue Ridge
Behavioral Healthcare pledges to provide the best of services that can be provided
to those citizens who need to be served.
Council Member Wyatt inquired about the impact of the Olmstead Act on the
City of Roanoke; whereupon, S. James Sikkema, Executive Director, advised that a
major task force is addressing Olmstead planning for the Commonwealth of Virginia;
however, at this point there is a broad base of representation, not only from persons
experiencing mental disabilities, but physical disabilities as well. He stated that
plans are being developed, all stakeholders are at the table, and the task force is
defining the scope in which Virginia will address the Olmstead Act, the Federal
responsibility that the Act entails, and additional reports will be forthcoming in
February/March, 2003.
7
Council Member Bestpitch addressed deinstitutionalization and advised that
it appears that each time there is another restructuring, there is more responsibility
at the local level without sufficient additional resources to meet the responsibilities.
He expressed concern that persons from a local community, who are commil~ted to
State hospitals, are admitted without cost to the localities; however, it would seem
that localities would be better served if more of those dollars were distributed
among the localities to provide services on a local level, and then if a person has to
be sent to a State hospital, some of the dollars would go with that individual. He
inquired if the State is giving consideration to that concept.
Mr. Sikkema responded that the Governor has allowed the Roanoke
department to develop a reinvestment plan which identifies resources in the
institution to reinvest in the community, and the proposal Blue Ridge Behavioral
Healthcare has developed is intended to blend resources and to develop a single
continuum of care.
Without objection by Council, the Mayor advised that the annual report would
be received and filed.
POLICE DEPARTMENT-FIRE DEPARTMENT: Robert L. Humphreys, Vice-
Chair, Roanoke Arts Commission and liaison from the Arts Commission to the
Roanoke Firefighters Memorial Committee, appeared before Council on behalf of the
Roanoke Firefighters Association. He presented a token of appreciation to Council
for funding the Roanoke Fallen Firefighters Memorial, which is a bronze casting of
the original design by Ms. Betty Branch and is one of an edition of ten that the
Roanoke Firefighters Association commissioned Ms. Branch to create at the time
she designed the larger fallen firefighter sculpture.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ROANOKE PASSENGER STATION RENOVATION PROJECT-TEA-21:
The City Manager submitted a communication advising that the Western Virginia
Foundation for the Arts and Sciences (WVFAS) received notification in July, 2002
that its application for Transportation Enhancement funds through the
Transportation Equity Act for the 21st Century (TEA-21) for the Roanoke Passenger
Station Renovation Project was approved, in the amount of $500,000.00, which is in
addition to the $488,000.00 in Enhancement funds approved in 2001, bringing the
total to $988,000.00; and other State-provided funding of $500,000.00 has been
committed to the project which currently totals approximately $1.9 million,
considering both State and local funding; the City of Roanoke must enter into
separate supplemental agreements with the WVFAS and the Virginia Department of
Transportation (VDOT), which define the responsibilities of each party; authority for
the VDOT agreement was previously authorized by action of Council on January 22,
2002, pursuant to Resolution No. 35734-012202; authorization for the WVFAS
agreement is needed from Council; the WVFAS would be responsible for the match
requirement of $125,000.00; and the $500,000.00 of TEA-21 Enhancement funds need
to be appropriated (to be reimbursed by VDOT)to Project Account No. 008-530-9900-
9007 for disbursement to the Western Virginia Foundation for the Arts and Sciences.
The City Manager recommended that she be authorized to execute all
necessary and appropriate agreements with the Western Virginia Foundation for the
Arts and Sciences, in such form as is approved by the City Attorney; that Council
appropriate $500,000.00 of TEA-21 Enhancement funds (to be reimbursed by VDOT)
to Project Account No. 008-530-9900-9007 for disbursement to the WVFAS; and
establish a revenue estimate of the same for State reimbursement through the TEA-
21 program.
Mr. Carder offered the following budget ordinance:
(#36156-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 5.)
Mr. Carder moved the adoption of Ordinance No. 36156-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
Mr. Carder offered the following ordinance:
(#36157-121602) AN ORDINANCE authorizing the City Manager to enter into
an Agreement between the City of Roanoke and the Western Virginia Foundation for
the Arts and Sciences ("WVFAS"), and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 6.)
Mr. Carder moved the adoption of Ordinance No. 36157-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS: None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY CODE-PROCUREMENT CODE: The City Manager submitted a
communication advising that certain sections of the Virginia Public Procurement Act
(VPPA) apply to all localities; other sections may be replaced by a local alternative;
and in 1982, the City of Roanoke adopted Chapter 23.1 Procurement, as a local
alternative.
It was further advised that a proposed ordinance repeals Chapter 23.1,
Procurement and replaces the chapter with a new chapter, Chapter 23.2,
Procurement, which fully implements the Virginia Public Procurement Act; Chapter
23.2 will apply to all Council-Appointed Officers, Constitutional Officers, divisions,
departments, offices, boards, agencies, and commissions of the City, except the
School Board which has its own procurement policy; Chapter 23.2 establishes the
City Manager's authority to execute contracts, promulgate procedures, and
determine the method of procurement; where required, the new chapter
supplements the VPPA; for example, the VPPA allows a debarment procedure, but
only if adopted by local ordinance.
It was explained that adopting Chapter 23.2 has several advantages which will
further Council's goal to streamline its agenda process:
]0
Council will delegate to the administration the authority to
decide whether competitive sealed bidding or competitive
negotiation is the appropriate form for various
procurements. There were nine such reports in the past
year.
Council will delegate the authority to the City Manager to
accept or reject bids/proposals for procurements. There
were 55 reports accepting bids/proposals last fiscal year
and five reports rejecting bids/proposals over $75,000.00
in the past 12 months.
A local procurement manual based on well established
State procedures can be implemented.
It was further explained that the risk of error by Purchasing staff will be
reduced by having a single source for law and procedures instead of dealing with
a City Code and State Code that may conflict.
The City Manager advised that Council must be kept informed; the Purchasing
Division posts all solicitations and awards over $30,000.00 to the Purchasing web
page on roanokegov.com; and by adding bid tabulations to the awards section and
extending the time each award is posted, Council will have the opportunity to review
major procurements.
The City Manager recommended that Council adopt an ordinance amending
the Code of the City of Roanoke (1979), as amended, by repealing Chapter 23.1
Procurement, and adopting a new Chapter 23.2 Procurement, in order to revise and
update the City's regulations pertaining to procurement and to conform such
regulations to State law.
Mr. Carder offered the following ordinance:
(#36158-121602) AN ORDINANCE amending the Code of the City of Roanoke
(1979), as amended, by repealing Chapter 23.1, Procurement, and adopting a new
Chapter 23.2, Procurement, in order to revise and update the City's regulations
pertaining to procurement and to conform them to State law; and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 7.)
Mr. Carder moved the adoption of Ordinance No. 36158-121602. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris,
and Mayor Smith ............................................................................................ 6.
NAYS:None ......................................................................................... 0.
(Council Member Wyatt was out of the Council Chamber when the vote was
recorded.)
CITY MARKET-BUDGET-CITY PROPERTY: The City Manager submitted a
communication advising that on December 31, 2002, the current lease agreement
with Downtown Associates for the Market Building will expire; and as the City
prepares to assume operation of the building on January 1, 2003, a budget must be
adopted and appropriate revenue and expenditure accounts established, which will
enable the City to continue operation of the facility until the end of the fiscal year
when a complete budget will be drafted and adopted for next fiscal year.
It was further advised that Spectrum Design completed a Conditions
Assessment Study of the Roanoke City Market Building on October 2, 2002, and
identified numerous deficiencies and other needed repairs to enhance usability of
the facility totaling $293,975.00; and a list of budget accounts totalling $140,000.00
for monthly rental deposits and monthly expenditures associated with operation of
the Market Building must be established prior to January 1,2003, when the first rent
payments are due to be mailed to the City.
It was noted that total repairs currently needed to address the most critical
concerns are estimated to cost $295,000.00, which amount only begins to address
the many repairs that are needed; and funds can be appropriated from Capital
Projects Fund Account No. 008-052-9575-9173.
The City Manager recommended that Council authorize the Director of Finance
to establish a new fund, the Market Building Operations Fund, and adopt the
proposed operating budget; and further authorize appropriation of $295,000.00 from
Account No. 008-052-9575-9173 to a capital account to be established by the Director
of Finance in the Market Building Operations Fund for repairs to the Market Building.
Mr. Carder offered the following budget ordinance:
(#36159-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 9.)
Mr. Carder moved the adoption of Ordinance No. 36159-121602. The motion
was seconded by Mr. Dowe.
Council Member Cutler inquired if there are long term plans to address the
City Market Building and how do the repairs rank in the City's capital projects plan.
The City Manager responded that a significant and identified need is replacement of
the heating and air conditioning system, which ranges from approximately
$600,000.00 - $900,000.00, staff is investigating the possibility of a mutual
arrangement with the Art Museum and Center in the Square, but for the upcoming
summer season, it is intended to use temporary air conditioning to facilitate
operation of the building. She called attention to certain other long term repairs that
are needed over the next three to five years, some of which will be deferred pending
receipt of a comprehensive plan for use or re-use of the second and third floors of
the building. She explained that the $95,000.00 is sufficient to meet all of the
immediate needs for a one to two year period, and a three to five year plan will be
submitted following a study related to the best use of the additional floors.
Ordinance No. 36159-121602 was adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. Dowe offered the following ordinance:
(#36160-12~1602) AN ORDINANCE establishing the Market Building Fund
effective January 1, 2003 and adopting the annual Market Building Fund
Appropriation of the City of Roanoke for fiscal year 2003 for the period beginning
January 1,2003, and ending June 30, 2003; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 10.)
Mr. Dowe moved the adoption of Ordinance No. 36160-121602. The motion
was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
BUDGET-PARKS AND RECREATION: The City Manager submitted a
communication advising that in 1999, the City of Roanoke issued general obligation
bonds to finance various capital improvement projects; among the projects were
repairs and improvements to the parks system; and in August 2000, $3,688,369.00
of bond funds were appropriated to 12 different capital accounts, with each account
dealing with a different category of park improvement or repair.
It was further advised that among the 12 capital accounts, one was
established for Athletic Field Lighting and Improvements, while another was
established for Comfort Station Replacement; all projects originally identified for
Account No. 008-620-9738 have been completed, with funds remaining in the
account; Account No. 008-620-9742 lacks sufficient funding, as prices for
replacement of the five restrooms are greater than originally anticipated; and unused
funds from Account No. 008-620-9738 may be transferred to Account No. 008-620-
9742 so that the five restroom replacements may be completed.
The City Manager recommended that Council approve the transfer of
$143,126.00 from Account No. 008-620-9738 to Capital Account No. 008-620-9742.
Mr. Dowe offered the following budget ordinance:
(#36161-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 11.)
Mr. Dowe moved the adoption of Ordinance No. 36161-121602. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
14
SEWERS AND STORM DRAINS-BUDGET-WATER RESOURCES: The City
Manager submitted a communication advising that drainage problems have existed
for many years along Summit Drive within the Edgewood-Morwanda Summit Hills
neighborhood; problems have included some flooding of residences along Summit
Drive; and the project received a high priority rating, and funding was established
in the 1997 Bond Referendum.
It was further advised that Phase I, completed last year, installed storm drain
and curbing eastward along Summit Drive from the intersection with Glenn Ridge
Road to the cul-de-sac; Phase II continues installation of storm pipe and curbing
westward from Glenn Ridge Road to the western end of Summit Drive; and following
advertisement for and receipt of eight bids, S.C. Rossi & Co., Inc., submitted the Iow
bid, in the amount of $158,000.00, with construction time of 180 consecutive
calendar days, beginning in early February 2003.
It was explained that funding in the amount of $181,700.00 is needed for the
project; additional funds that exceed the contract amount will be used for
miscellaneous project expenses, including advertising, printing and unforeseen
project expenses; and funding is available from Public Improvement Bonds- Series
1999, Account No. 008-052-9709-9176.
The City Manager recommended that Council accept the bid of S.C. Rossi &
Co., Inc., in the amount of $158,000.00, with 180 consecutive calendar days to
construct the project; reject all other bids received by the City; and transfer
$181,700.00 from Public Improvement Bond Series 1999, Account No. 008-052-9709-
9176, to an account to be established by the Director of Finance entitled, Summit
Hills Storm Drain Project- Phase II.
Mr. Carder offered the following budget ordinance:
(#36162-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 12.)
Mr. Carder moved the adoption of Ordinance No. 36162-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
Mr. Carder offered the following ordinance:
(#36163-121602) AN ORDINANCE accepting the bid ofS. C. Rossi & Company,
Inc., for installation of storm pipe and curbing westward from Glenn Ridge Road to
the western end of Summit Drive, upon certain terms and conditions and awarding
a contract therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the work; and
dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 13.)
Mr. Carder moved the adoption of Ordinance No. 36163-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
SIDEWALK/CURB AND GUTTER-BUDGET-STREETS AND ALLEYS: The City
Manager submitted a communication advising that Council was recently briefed on
the categories toward which curb and sidewalk projects are being focused using the
$5 million in bond funds generated for this purpose; new construction of curbs and
sidewalks based upon neighborhood plans and their priorities was one such
category; Old Southwest is one of the first such neighborhoods for which the funds
have been identified, and the project consists of installing approximately 7,000
square feet of sidewalk, 6,760 linear feet of curb and 2,500 square feet of entrances
on various streets within the Old Southwest section of the City.
It was further advised that following advertisement, three bids were received
with S. Co Rossi & Co., Inc., submitting the Iow bid, in the amount of $203,065.00, and
construction time of 240 consecutive calendar days.
It was explained that funding, in the amount of $223,370.00, is needed for the
project; additional funds that exceed the contract amount will be used for
miscellaneous project expenses, including advertising, prints, test services, minor
variations in bid quantities and unforeseen project expenses; and funding in the
amount of $223,370.00 is available in Public Improvement Bonds - Series 2002,
Streets and Sidewalks, Account No. 008-530-9711-9195.
The City Manager recommended that Council accept the bid of S. C. Rossi &
Co., Inc., in the amount of $203,065.00, with 240 consecutive calendar days, for
completion of the work; reject all other bids received by the City; and transfer
$223,370.00 from Public Improvement Bonds - Series 2002, Account No. 008-530-
9711-9195, to an account to be established by the Director of Finance entitled, Curb,
Gutter and Sidewalk, Phase VII.
Mr. Carder offered the following budget ordinance:
(#36164-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 14.)
Mr. Carder moved the adoption of Ordinance No. 36164-121602. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ........................................................................................ -0.
Mr. Carder offered the following ordinance:
(#36165-121602) AN ORDINANCE accepting the bid of S. C. Rossi & Company,
Inc., for installing approximately 7,000 square feet of sidewalk, 6,760 linear feet of
curb and 2,500 square feet of entrances on various streets within the Old Southwest
section of the City, upon certain terms and conditions and awarding a contract
therefor; authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and dispensing
with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 15.)
]7
Mr. Carder moved the adoption of Ordinance No. 36165-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ......................................................................................... 0.
HUMAN DEVELOPMENT: The City Manager submitted a communication
advising that the Comprehensive Services Act was legislated by the Commonwealth
of Virginia in 1992, and was designed to create a collaborative system of services
and funding for troubled and at-risk children; and the Act covers children who are
in foster care, who have special education needs, children appointed by the courts
for certain services, and children with emotional or behavioral problems that require
extensive services beyond the capacity of one agency.
It was further advised that each locality is responsible for funding a share of
the costs of services provided under the Comprehensive Services Act; the
proportion was initially set based upon historic spending on similar services prior
to enactment of the Act; the City of Roanoke is currently responsible for
approximately 31 per cent of the expenses incurred under the Act; and localities can
apply for and receive supplemental allocations from the State when service costs
exceed those budgeted, however, localities must cover their proportion of additional
costs.
It was stated that in 1998, due to continuing escalation in costs for services,
the State issued additional guidelines requiring localities to adopt a utilization
management program which requires cases to be reviewed individually and
collectively to evaluate quality of services and cost savings opportunities; and
localities may contract with utilization management services, follow a State model,
or design their own model to meet State guidelines.
It was further stated that the case management process is paper intensive and
time consuming; many forms for case management are completed on a weekly,
monthly, quarterly, or annual basis, depending on the severity of the case; forms are
hand written, which requires the caseworker to rewrite the entire form each time;
case files for long-term cases become very thick and difficult to manage; and
compiling, searching, and analyzing data from individual cases or cases collectively
is much more difficult, and in some cases, impossible when data is handwritten
rather than in electronic format.
It was advised that among those recommendations made by the Municipal
Auditor's Office was that an application software system be implemented for case
management, fiscal management, and utilization management; a system that
integrates the service and fiscal data for all cases is necessary before effective
utilization management can be undertaken; and such a system would significantly
improve the documentation process for case workers and capture case data in an
electronic format that can be easily managed, searched, and analyzed; based on
research completed by the Department of Social Services, systems are available and
have been successfully implemented in other localities; and the Department of
Social Services should seek technical support from the City's Department of
Technology in order to develop a recommendation for the Interagency Council to
consider.
It was noted that staff of the City's Social Services, Purchasing and
Technology departments researched potential software solutions to effectively
support CSA requirements; it has been determined that HarmonylS is the sole
source for the application software, and was determined to be the sole source
vendor of CSA software by Hanover, Henrico and Fairfax Counties; the City
developed a requirements document that encompassed the functional requirements
from Social Services Administration, Family Assessment and Planning Teams, City
of Roanoke Schools, as well as technical requirements per the Department of
Technology standards; HarmonylS responded to the requirements document and
was determined to be able to provide the CSA applications software that would
enable the City to effectively manage its CSA case load, in the amount of
$125,718.75; and funds have been appropriated in Account No. 013-430-9853-9015.
The City Manager recommended that she be authorized to enter into a contract
with Harmony Information Systems, Inc., of Alexandria, Virginia, such contract to be
approved as to form by the City Attorney, in the amount of $~125,718.75; and funding
for the project is available in Account No. 013-430-9853-9015.
Mr. Cutler offered the following resolution:
(#36166-121602) A RESOLUTION authorizing a contract with Harmony
Information Systems, Inc. of Alexandria, Virginia, for software and services in
connection with the Comprehensive Services Act ("CSA"), and concurring with the
determination of the Director of General Services that such firm is the only source
practicably available to perform such work.
(For full text of Resolution, see Resolution Book No. 67, page 17.)
Mr. Cutler moved the adoption of Resolution No. 36166-121602. The motion
was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
HOUSING/AUTHORITY-COMMUNITY PLANNING-ZONING: The City Manager
submitted a communication advising that on August 12, 1985, the Board of
Commissioners of the Roanoke Redevelopment and Housing Authority ("RRHA")
approved the Redevelopment Plan for the Shaffer's Crossing Community
Development Project dated July 1985, as amended by Amendment No. 1 dated March
1988, and on August 26, 1985, Council approved and adopted the Plan; as part of the
Plan, approximately 18 parcels of land were acquired and disposed to desirous
owners within seven years of the Plan being approved; five lots were designated not
to be acquired and two lots met land use standards, therefore, property owners were
not approached for acquisition purposes; in order to complete the Plan, 22 lots were
identified as lots to be acquired and disposed of in the area; and an estimate of
$1,237,000.00 is required to complete property acquisition and disposition in the
redevelopment area.
It was further advised that the RRHA has undertaken and completed a
thorough and extensive review of the Plan, including Plan objectives, actions taken,
and results accomplished pursuant to terms of the Plan, including acquisition and
disposition of real property pursuant to the Plan; the RRHA has determined that
continued existence of the Plan is no longer necessary and property owners within
the boundaries of the Plan will not be adversely affected by termination of the Plan.
It was explained that on June 10, 2002, the Board of Commissioners of the
Roanoke Redevelopment and Housing Authority adopted a resolution terminating
the Redevelopment Plan for the Shaffer's Crossing Community Development Project
and recommended that Council consider and approve such action; and the RRHA
has given appropriate Notice of Termination of the Plan to all land owners within
Plan boundaries and no objections to Plan termination have been expressed.
The City Manager recommended that Council approve deletion of the portion
of the July 19, 1985, Redevelopment Plan, as amended, in regard to the Shaffer's
Crossing Community Development Project.
Mr. Carder offered the following resolution:
(#36167-121602) A RESOLUTION concurring in the deletion of the portion of
the July 19, 1985, Redevelopment Plan, as amended, pertaining to Shaffer's
Crossing Community Development Project.
(For full text of Resolution, see Resolution Book No. 67, page 18.)
Mr. Carder moved the adoption of Resolution No. 36167-121602. The motion
was seconded by Mr. Dowe.
Ms. Lourice Thomas, 4053 Clairmont Drive, S. W., addressed Council in
connection with property that she owns in the Shaffers Crossing Redevelopment
area. She stated that she was advised, through her attorney, that City staff
previously indicated that it would be pointless to file a rezoning petition for C-2
inasmuch as the total area is designated Light Manufacturing District in a long range
plan, and in view of the fact that the parcel of land contains less than two acres. If
the Shaffers Crossing project is resolved, she suggested that the City consider
reinstating previous zoning in which C-2 Commercial would be allowed in a Light
Manufacturing District.
Following discussion, Resolution No. 36167-121602 was adopted by the
following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
It was the consensus of Council that the concerns of Ms. Thomas would be
referred to the City Manager for report.
COMMUNITY PLANNING-STREETS AND ALLEYS-HOUSING/AUTHORITY: The
City Manager submitted a communication advising that the City currently owns a
29.2 acre tract of land located at the edge of the City limits on Colonial Avenue,
S. W., adjacent to Carilion Medical Center; on October 20, 2002, the City advertised
a Request For Proposal entitled, "Colonial Avenue Development project" requesting
proposals for development of an upscale, mixed-use community; and in response
to the request, two proposals were received, one of which was submitted after the
deadline and the other proposal was not responsive inasmuch as it failed to provide
all required information.
It was further advised that according to the Comprehensive Plan, Vision 2001 -
2020, the City will have a balanced, sustainable range of housing choices in all price
ranges and design options throughout the City that encourage social and economic
diversity; and neighborhoods will function as villages, offering opportunities to live,
work, shop, play and interact in a neighborhood setting.
It was explained that analysis of the site revealed that the property is ideal for
development of an upscale, "traditional neighborhood development" that includes
residential single-family, multi-family, retail and live/work space; and the City
expects the project to reflect state of the art construction methods for apartments,
town homes and single-family houses, while providing alternative residential options
within the context of the Comprehensive Plan.
The City Manager recommended that Council reject all proposals and that she
be authorized to revise and re-advertise the project in an effort to secure a
development team to develop a first-class, mixed-use community.
Mr. Carder offered the following resolution:
(#36168-121602) A RESOLUTION rejecting all proposals received in response
to the Request for Proposals for the development for an upscale, mixed.use
community for a 29.2 acre tract of land situated at the edge of the city limits on
Colonial Avenue and adjacent to the Carilion Medical Center.
(For full text of Resolution, see Resolution Book No. 67, page 19.)
Mr. Carder moved the adoption of Resolution No. 36168-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS:None ......................................................................................... 0.
PARKS AND RECREATION-DONATIONS/CONTRIBUTIONS-ACTS OF
ACKNOWLEDGEMENT: The City Manager submitted a communication advising that
the LifeNet Donor Memorial Foundation Inc., (LifeNet) of Roanoke Virginia, an organ
donation resource entity, contacted the Department of Parks and Recreation with the
proposal to sponsor a small portion of the Roanoke River Greenway located along
Wiley Drive; and the proposal is to establish an enhanced recreational experience
area for greenway users that would include a soft, sustainable landscape design
consistent with both Roanoke's Vision 2020 and the Parks and Recreation Master
Plan.
It was further advised that the Department of Parks and Recreation has
examined the proposal to provide funding for amenities, landscaping, and signs for
an area approximately 200'X18' along the renovated section of the Roanoke River
Greenway through Wiley Drive, located between the Franklin Road underpass and
terminus of the greenway section at Wiley Drive; in reviewing the proposed
partnership with LifeNet, Parks and Recreation included both initial costs for
materials, as well as on-going maintenance costs required to address improvements
to the site for a ten-year period; and LifeNet proposes to provide the City with a one-
time donation of $5,000.00 to subsidize the City's expenses for site amenities and
maintenance costs.
The City Manager recommended that she be authorized to execute a contract
on behalf of the City of Roanoke and accept the $5,000.00 donation from the LifeNet
Donor Memorial Foundation, Inc.; and that Council appropriate $5,000.00 to Parks
and Recreation, Account No. 001-620-4340-3011, to offset project expenditures and
establish a revenue estimate in the same amount.
Mr. Carder offered the following budget ordinance:
(#36169-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 General Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 20.)
Mr. Carder moved the adoption of Ordinance No. 36169-121602. The motion
was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ -0.
Mr. Carder offered the following ordinance:
(#36170-121602) AN ORDINANCE authorizing the City Manager to enter into
an Agreement between the City of Roanoke and LifeNet Donor Memorial Foundation,
Inc. ("LifeNet"), for sponsorship of a small portion of the Roanoke River Greenway
located along Wiley Drive, accepting a one-time donation of $5,000.00, and
dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 21 .)
Mr. Carder moved the adoption of Ordinance No. 36170-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
It was the consensus of Council that the LifeNet Donor Memorial Foundation,
Inc., will be presented with a "Shining Star" award at a future City Council meeting.
PARKS AND RECREATION-SPECIAL EVENTS: The City Manager submitted
a communication advising that Easter Seals of Virginia has operated musical
concerts for years to benefit citizens and visitors of the Roanoke Valley, which
concerts have included various jazz and swing bands that attract more than 2,000
attendees to each performance; and the concerts have promoted a positive impact
upon the City of Roanoke, while enhancing the cultural and social opportunities
available in this area.
It was further advised that as specified in the Agreement, Easter Seals of
Virginia is interested in promoting an event in Elmwood Park for a period of three
years, ending on December 31, 2005; annually, each of the approximately 19
concerts will be held from 5:30 p. m. - 8:30 p. m., but Easter Seals of Virginia will
have access to the park until 11:00 p. m., for clean-up; in conjunction with Easter
Seals of Virginia, the City will co-sponsor this event by providing security, parking,
and manpower through the Sheriff's Department and Police Department, pursuant
to conditions set forth in the Agreement; and based upon the expected economic
impact, the City's return shall more than exceed expenses of the program.
The City Manager recommended that she be authorized to execute an
Agreement, to be approved as to form by the City Attorney, between the City of
Roanoke and Easter Seals of Virginia, for a period of three years, and to take such
further action as reasonably necessary to implement and administer the Agreement.
Mr. Carder offered the following ordinance:
(#36171-121602) AN ORDINANCE authorizing the City Manager to enter into
an Agreement between the City of Roanoke and Easter Seals of Virginia for use of
a portion of certain City-owned property known as Elmwood Park, to operate a
series of musical concerts, and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 22.)
Mr. Carder moved the adoption of Ordinance No. 36171-121602. The motion
was seconded by Mr. Dowe and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ -0.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A communication from the Roanoke City School Board
requesting the following appropriation of funds to various school accounts; and a
report of the Director of Finance recommending that Council concur in the request,
were before the body.
$34,961.00 from School Food Services fund balance available for
appropriation for food service equipment.
$46,213.00 for the FY2001-02 Title I Local Delinquent Children Grant to
provide transition services to youth exiting the Juvenile Detention
Center and youth entering Youth Haven. This continuing program is
100 per cent reimbursed by Federal funds.
$55,252.00 for the FY2002-03 Title I Local Delinquent Children Grant to
provide transition services to youth exiting the Juvenile Detention
Center and youth entering Youth Haven. This continuing program is
100 per cent reimbursed by Federal funds.
$763,520.00 for the Title I Winter program to provide remedial reading,
language arts and mathematics instruction for students in targeted
schools. This continuing program is 100 per cent reimbursed by
Federal funds.
$281,628.00 for the Title II, Part A program to provide funds for the
placement of classroom teachers in grades one th rough three to reduce
class size and provide funds for teacher and principal training. This
continuing program will be reimbursed by Federal funds.
$10,559.00 for the Title II program to provide services to students with
limited English proficiency and to immigrant children. This continuing
program will be funded with Federal funds.
$421,144.00 for the Flow Through program to provide aid for the
education and guidance of handicapped students. This continuing
program will be 100 per cent reimbursed by Federal funds.
$90.00 for the Preschool Incentive program to provide orientation and
evaluation of handicapped students who will be entering the public
school system for the first time during the fall. This continuing
program will be reimbursed 100 per cent by Federal funds.
$42,165.00 for the Special Education Capacity Building (Sliver) program
to provide funds to assist the division in providing direct services and
in making systemic change to improve results for children with
disabilities. This continuing program will be reimbursed 100 per cent
by Federal funds.
$30,000.00 for the Blue Ridge Technical Academy Bio-Medical Career
Laboratory program, to provide for the installation and operation of a
bio-medical career laboratory at the Academy. A corporate donation
has been received.
$37,642.00 for the Adult Basic Education program to provide funds for
the education of adults who have not completed high school. This
continuing program will be reimbursed 100 per cent by Federal funds.
$62,173.00 for the Regional Adult Literacy program to provide funds for
the administration of adult literacy programs. This continuing program
will be reimbursed 100 per cent by Federal funds.
$98,494.00 for the Drug Free Schools program to provide funding for
one student assistance counselor at the secondary level to work with
substance abuse issues. This continuing program will be reimbursed
100 per cent by Federal funds.
$121,695.00 for the Enhancing Education Through Technology grant to
provide materials and training to implement mobile wireless
laboratories at six elementary schools. This new program will be
reimbursed 100 per cent by Federal funds.
$2,640.00 for the PASS Initiative for Roanoke Academy for Mathematics
and Science to provide funds for contracted technical assistance at the
school. This new program will be reimbursed 100 per cent by State
funds.
Mr. Harris offered the following budget ordinance:
(#36172-121602) AN ORDINANCE to amend and reordain certain sections of
the 2002-2003 School and School Food Services Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 67, page 23.)
Mr. Harris moved the adoption of Ordinance No. 36172-121602. The motion
was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt and
Mayor Smith .................................................................................................. 7.
NAYS: None ....................................................................................... -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS: NONE.
OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION (ROANOKE
VALLEY/ALLEGHANY REGIONAL COMMISSION): Mr. Bestpitch offered the following
resolution authorizing execution of an Early Action Compact for the Roanoke
Metropolitan Statistical Area:
(#36186-121602) A RESOLUTION authorizing execution of an Early Action
Compact for the Roanoke Metropolitan Statistical Area.
(For full text of Resolution, see Resolution Book No. 67, page 50.)
27
Mr. Bestpitch moved the adoption of Resolution No. 36186-121602. The
motion was seconded by Mr. Cutler and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith .......................................................................................... 7.
NAYS: None ........................................................................................ 0.
BUSES-CITY EMPLOYEES: Council Member Wyatt suggested that the City
Manager study the feasibility of offering incentives to those City em ployees who ride
Valley Metro to work, in lieu of driving their personal vehicles.
Council Member Cutler advised that the City of Chattanooga, Tennessee, uses
electric buses, and inquired if Valley Metro could move in that direction over time;
whereupon, the City Manager advised that the inquiry will be reviewed by staff.
BUDGET-SNOW REMOVAL-EQUIPMENT: Council Member Wyatt inquired as
to whether vehicles were rented from a local construction company in connection
with recent snow removal efforts, and, if so, what were the costs incurred by the
City.
BUDGET-CITY GOVERNMENT: Council Member Wyatt requested a status
report on those services that have been contracted out by the City, the cost of such
services prior to contracting out, and cost savings to the City, if any, as a result of
contracting for the services.
WATER RESOURCES: Council Member Carderadded hissupportto previous
remarks offered by Council Member Cutler with regard to a public hearing on an
increase in City water rates. He also spoke in support of an independent water
authority.
DOWNTOWN ROANOKE, INCORPORATED-SPECIAL EVENTS: Due to
inclement weather, Council Member Carder advised that the annual Christmas
Parade, which was scheduled for Friday, December 13, was postponed and has been
rescheduled for Friday, December 20, at 6:30 p.m.
ACTS OF ACKNOWLEDGEMENT.CITY EMPLOYEES-WATER RESOURCES:
The Mayor advised that the year 2002 was filled with trials and tribulations with
regard to the City's water supply as a result of the lack of rainfall; whereupon, he
commended the City Manager and City staff on their efforts to identify additional
sources of water. He advised that it has been an honor to serve as Mayor during the
past calendar year, and he looks forward to many successes in the year 2003. He
extended best wishes to the citizens of the City of Roanoke for a happy and joyous
holiday season.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, report and
recommendation to Council.
No citizen requested to be heard.
CITY MANAGER COMMENTS:
CITY EMPLOYEES-SNOW REMOVAL-WATER RESOURCES: The City Manager
commended City staff on snow removal efforts during a recent snow event. She
advised that the snow was followed by rainfall which caused the water level at
Carvins Cove Reservoir to rise to 18.8 feet below spillway, and even though the
water level has risen, she encouraged citizens of the City of Roanoke to continue
their efforts to conserve water.
WATER RESOURCES: The City Manager called attention to a ceremony
dedicating the Crystal Spring Filtration Plant on Wednesday, December 18, 2002, at
12:30 p.m.
ZONING-CITY COUNCIL-COMMUNITY PLANNING: The City Manager proposed
that Council and the City Planning Commission hold a joint public hearing on
Tuesday, January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, with regard to a measure regulating tattoo
parlors in the City of Roanoke.
REFUSE COLLECTION-CITY EMPLOYEES: On behalf of City staff, the City
Manager expressed appreciation to the Mayor and Members of Council for granting
December 24, 2002, as an additional holiday for City employees. She advised that
Solid Waste personnel will collect refuse during the week of Christmas on Monday,
Tuesday, Thursday and Friday and will take the additional holiday at a later date.
CITY MANAGER-CITY COUNCIL: Ms. Burcham expressed appreciation for the
opportunity to serve as City Manager of the City of Roanoke. She advised that she
looks forward to a prosperous new year for the citizens of Roanoke and for the
Mayor and Members of City Council.
At 3:40 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in City Council's Conference Room for a briefing with regard to certain
traffic calming proposals.
At 3:45 p.m., the Council meeting reconvened in the Council's Conference
Room for briefings on traffic calming, with all Members of the Council in
attendance, Mayor Smith presiding.
TRAFFIC: The City Manager introduced a briefing with regard to traffic
calming in the Grandin Road area and the Bullit-Jamison corridor in southeast
Roanoke.
Robert K. Bengtson, Director of Public Works, advised that the City's
Comprehensive Plan, Vision 2001-2020, identifies actions needed with respect to
streetscape and traffic calming on Roanoke's road system. He further advised that
due to the presence of traffic barrels currently in use for the control of traffic
approaching the Memorial Avenue Bridge project, staff has discovered that the
12,000 vehicles that use this roadway on a daily basis can be reasonably
accommodated using two of the four travel lanes of Memorial Avenue from Grandin
Road to the Memorial Bridge, and continuing for a short distance on 13th Street,
S.W.
Mr. Bengtson and Kenneth H. King, Traffic Engineer, presented a concept plan
demonstrating how this portion of Memorial Avenue could be repaved and remarked
for two lanes of traffic instead of the existing four lanes, with the remaining two
lanes that would no longer be used for traffic to be dedicated to full time use for on-
street parking (rather than used during the peak hour with parking restricted);
additional enhancement features include certain areas of textured pavement,
landscaped traffic islands, street trees and gateway signage for the village center
area. It was noted that sidewalk replacement and sidewalk/curb extensions may
also be incorporated into the design; and plans will continue to be developed prior
to a staff presentation of plans to the Greater Raleigh Court Civic League at its
meeting on January 9, 2003.
Mr. King advised that one block of Grandin Road (Memorial Avenue to
Westover Avenue) can be repaved and restriped to provide for two traffic lanes and
"back-in" diagonal parking on the west side of the block to narrow the perceived
width of the road; additional enhancement features include textured crosswalks and
sidewalk/curb extensions that can provide opportunity areas for landscape
enhancements; drainage inlets in the curb may require adjustments due to the curb
extension; and diagonal parking fits better on the west side of the block due to the
offset in the alignment of the next block of Grandin Road.
Vice-Mayor Harris suggested that the fence at Virginia Heights Elementary
School also be evaluated for possible upgrade.
Christopher Chittum, Senior Planner, Department of Planning, Building and
Development, presented a briefing on traffic calming in the Bullitt-Jamison corridor
and showed a typical intersection along the corridor. He advised that although the
overall goal of the plan is to improve the livability along the street, the focus of the
traffic calming strategy is on narrowing both the perceived and real width of the
street to slow down traffic, which could be accomplished through tree planting,
curb extensions, on-street parking, a colored shoulder, and colored crosswalks.
Mr. King advised that other traffic calming measures could be used in addition
to those shown, and Mr. Chittum noted that the project could be completed within
a period of two years. He added that City staff is currently working on certain two-
way scenarios, which would involve longer term projects.
The City Manager noted that the project would not prevent a futu re conversion
to two-way traffic if the traffic calming measures are not effective.
Council Member Wyatt advised that motorists tend to build up speed as they
enter the City of Roanoke from the Town of Vinton, and requested that City staff
look at Dale Avenue between the Town of Vinton and 13th Street, S. E.
Following the briefings, the Mayor declared the Council meeting in recess for
one Closed Session to discuss vacancies on certain Council-Appointed Committees.
Following the Closed Session, the Mayor declared the meeting in recess until
5:00 p.m., for dinner, to be followed by a Closed Session on a personnel matter,
being the mid-year performance evaluations of three Council-Appointed Officers.
At 7:00 p.m., on Monday, December 16, 2002, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with the
following Council Members in attendance, Mayor Smith presiding.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor
Ralph K. Smith .............................................................................................. 7.
ABSENT: None .................................................................................... 0.
3!
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Council Member
Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Smith.
COUNCIL: With respect to the two Closed Meetings concluded earlier in the
day, Mr. Harris moved that each Member of City Council certify to the best of his or
her knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Carder and adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ....................................................................................... -0.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor advised that Shining Star
Awards are presented to those persons who go above and beyond the call of duty
to be of service to their fellow man and woman and to their community; whereupon,
he advised that Shining Star Awards would be presented to Dr. Carol Gilbert, the
Garden City Recreation Club, and the Garden City Civic League.
He advised that Dr. Gilbert has received numerous awards and citations for
her outstanding contributions, but locally she has served as the Operational
Medical Director for Roanoke Fire/EMS since 1988. Without request for
compensation, the Mayor advised that Dr. Gilbert has given countless hours toward
development, growth and improvements in EMS delivery in the City of Roanoke, she
served on the EMS Advisory Board during the mid to late 1980's, which provided
guidance in development of the City's paid EMS program; and she is actively
involved in providing medical direction, training and quality assurance for EMS
providers, both volunteer and career, in the City of Roanoke.
The Mayor further advised that the Garden City Recreation Club and the
Garden City Civic League jointly donated a picnic shelter for Garden City Park; they
have worked with the Recreation Department for the betterment of the community
for a number of years and they have been instrumental in making numerous
improvements to Garden City Park. He stated that present Garden City Park
amenities include only a playground, restrooms and athletic fields, so the picnic
shelter will be a welcomed addition for not only Garden City residents, but all City
residents to enjoy.
The Mayor presented Dr. Gilbert, Ms. Diane Alexander representing the
Garden City Recreation Club, and Mr. Charles Hancock representing the Garden
City Civic League, with Shining Star Award trophies.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of Dudley Automotive Corp. to rezone a tract of land lying on
Campbell Avenue, S. W., Official Tax No. 1220415, from RM-2, Residential Multi-
family, Medium Density District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the purpose of the
request for rezoning is to use the subject property for temporary parking and
storage of vehicles waiting for service or repairs at the petitioner's garage; and at
a public hearing which was held on Thursday, November 21, 2002, the petitioner's
attorney agreed to amend proffered conditions to include limited access to the
subject property, installation of a vinyl fence, and setback of the fence from property
lines on the western and northern boundaries, ten feet and five feet respectively,
with landscaping buffers installed on the outside of the fencing in those areas, was
before Council.
The City Planning Commission recommended that Council approve the
request for rezoning, with amended proffers. It was advised that given the adjacent
land uses and zoning patterns, the requested C-2, General Commercial District, is
appropriate, provided the integrity of the adjacent residential neighborhood is
protected and amended proffers provide a reasonable approach to buffering the
residential neighborhood from the proposed use.
Mr. Dowe offered the following ordinance:
(#36173-121602) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 112, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this ordinance
by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 27.)
Mr. Dowe moved the adoption of Ordinance No. 36173-121602. The motion
was seconded by Mr. Harris.
Roy V. Creasy, Attorney, appeared before Council on behalf of the request of
his client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the request for rezoning. There being none, he declared
the public hearing closed.
There being no discussion by Council, Ordinance No. 36173-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS:None ......................................................................................... 0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Dudley Automotive Corp. that an alley lying between
Official Tax Nos. 1220415 and 1220416, be permanently vacated, discontinued and
closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the petition is
concurrent with the petitioner's request to rezone Official Tax No. 1220415 from
RM-2, Residential Multi Family, to C-2, General Commercial District; and the
petitioner intends to add the alley to the site where he operates an automotive repair
shop, was before Council.
The City Planning Commission recommended that Council approve the
request, subject to certain conditions.
Mr. Dowe offered the following ordinance:
(#36174-121602) AN ORDINANCE permanently vacating, discontinuing and
closing certain public rights-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 29.)
Mr. Dowe moved the adoption of Ordinance No. 36174-121602. The motion
was seconded by Mr. Harris.
Roy V. Creasy, Attorney, appeared before Council in support of the request
of his client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the closure of rights-of-way. There being none, he
declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36174-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................. 7.
NAYS: None .......................................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of WS Associates of Virginia, L. L. C., to rezone two tracts of land
located at the intersection of 1261 Riverland Road and Garden City Boulevard, S. E.,
identified as Official Tax Nos. 4360104 and 4360103, from RM-1, Residential Multi-
family, Low-Density District, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Saturday, November 30, 2002, Saturday, December 7, 2002, and Saturday,
December 14, 2002.
A report of the City Planning Commission advising that the petitioner plans
to construct a "country-store style" neighborhood convenience store, with gasoline
sales, and incorporate a fast food restaurant tenant, which use requires a special
exception from the Board of Zoning Appeals, was before Council.
The City Planning Commission recommended that Council approve the
request for rezoning, advising that given the proffered uses, consistency of the
location with the "Automobile-Oriented Village Center" concept, and proffered
conditions that address development issues of off-street parking, signage, and a gas
pump island canopy, the request for rezoning to General Commercial, with proffered
conditions, is an appropriate use of the property.
Mr. Carder offered the following ordinance:
(#36175-121602) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 436, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 31.)
Mr. Carder moved the adoption of Ordinance No. 36175-121602. The motion
was seconded by Mr. Dowe.
Maryellen F. Goodlatte, Attorney, appeared before Council in support of the
request of her client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the request for rezoning. There being none, he declared
the public hearing closed.
There being no discussion by Council, Ordinance No. 36175-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ....................................................................................... -0.
ZONING-Y.M.C.A.-CITY PROPERTY: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, December 16, 2002, at 7:00 p.m., or as soon thereafter
as the matter may be heard, with regard to a proposal of the City of Roanoke to
convey, by exchange, a portion of City-owned property bearing Official Tax Nos.
1113418 and 1113419, for development and use of a new facility between the Young
Men's Christian Association (YMCA) and the City of Roanoke, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, December 8, 2002.
The City Manager submitted a communication advising that in July 2001,
Council approved execution of the collaborative Agreement for partnering on the
development and use of a new facility between the YMCA and the City of Roanoke;
progress of the Agreement was halted when it was discovered that a parking
arrangement with a nearby church was not taken into consideration; while
reassessing terms and provisions of the agreement, other facts became apparent;
and the original Agreement did not take into consideration several issues that the
proposed new Agreement addresses.
It was further advised that in the original Agreement the YMCA made certain
warranties with regard to the property; the YMCA was to convey to the City as to the
environmental representations known; however, an environmental site assessment
has since been completed, which has determined that there is an underground fuel
storage tank and friable asbestos insulation in certain parts of the YMCA structure
that may require removal, mitigation, or encapsulation; the new Agreement takes
into account environmental issues discovered and mitigation expenses associated
with such environmental concerns; and provisions have been included in the
Agreement for the sharing of mitigation costs and a cap has been placed on City
commitments.
It was explained that in order to resolve newly identified issues, it is
necessary to alter the Agreement with the YMCA; the Agreement has been changed
to stipulate that the YMCA will ensure that the underground fuel tank will be removed
according to accepted environmental standards identified by the City, and the YMCA
will share in costs associated with mitigation of the asbestos, which will be done
prior to the City taking title to the property.
It was noted that when the properties are transferred, the City will not obtain
the title to the YMCA property until the YMCA has received a certificate of occupancy
for the new facility; the YMCA will use its existing property, as well as the two
parcels of land provided by the City, as collateral with its lender; no terms were
identified in the original Agreement as to the preferred delivery of the property for
the City, and since that time, language has been incorporated that determines that
property for the City be delivered free of all liens and liabilities.
The City Manager advised that originally, the $200,000.00 annual payments
were to begin on September 1,2001 to the YMCA; due to environmental and property
issues, the first payment will not begin until April 1,2003; as a result of the delay in
finalizing the original Agreement, it has been requested that certain target dates be
adjusted; and funding for the City's ten year, $2.0 million commitment ($200,000.00
per year) is to be provided annually through interest earnings in the Capital Projects
Fund.
The City Manager recommended that she be authorized to execute the revised
Purchase and Sale Agreement, to be approved as to form by the City Attorney, and
any other documents necessary to implement the terms of the Agreement.
Mr. Carder offered the following ordinance:
(#36176-121602) AN ORDINANCE authorizing the City Manager to enter into
an agreement between the City of Roanoke and the YMCA of the Roanoke Valley,
Inc., for the development and use of a new facility, and dispensing with the second
reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 33.)
Mr. Carder moved the adoption of Ordinance No. 36176-121602. The motion
was seconded by Mr. Dowe.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion by Council, Ordinance No. 36176-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ....................................................................................... -0.
Council Member Bestpitch stated that his spouse is an employee of the
YMCA of the Roanoke Valley, Inc., and he has been advised by the City Attorney
that inasmuch as no funds are being appropriated, he is not required to abstain from
voting on the matter.
ZONING-Y. M. C. A: Pursuant to Resolution No. 25523 adopted by Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to the request of the YMCA of the Roanoke Valley, Inc., to rezone tracts
of land lying between Campbell Avenue, Fifth Street, Luck Avenue and Sixth Street,
S. W., comprising approximately 2.89 acres, more or less, and identified as Official
Tax Nos. 1113401, 1113408 - 1113412, inclusive, and 1113414 - 1113425, inclusive,
from C-1, Office District, to C-3, Central Business District, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission, advising that the YMCA of the
Roanoke Valley, Inc., plans to construct a new YMCA facility; and upon completion,
the new facility will replace the YMCA Central Branch currently located at the
northeast corner of Church Avenue and Fifth Street, S. W.
The City Planning Commission recommended that Council approve the
request for rezoning to C-3, Central Business District, advising that given the
development and success of the Jefferson Center and the YMCA's role in helping
to solidify an anchor for the western edge of downtown, the rezoning request allows
for an appropriate and desirable use of the properties.
Mr. Dowe offered the following ordinance:
(#36177-121602) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 111, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City, subject to certain conditions
proffered by the applicant; and dispensing with the second reading of this
ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 34.)
Mr. Dowe moved the adoption of Ordinance No. 36177-121602. The motion
was seconded by Mr. Carder.
James F. Douthat, Attorney, appeared before Council in support of the
request of his client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the matter. There being none, he declared the public
hearing closed.
There being no discussion by Council, Ordinance No. 36177-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
CITY PROPERTY-WESTERN VIRGINIA FOUNDATION FOR THE ARTS AND
SCIENCES-IMAX THEATRE: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, with regard to conveyance of a portion of City-owned property, identified
as Official Tax No. 4010217, to the Western Virginia Foundation for the Arts and
Sciences, for design, development and construction on the property of a new
building or complex to house an art museum and IMAX Theatre, subject to terms of
an Agreement dated April 16, 2001, and any subsequent amendments to such
Agreement between the City and the Foundation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
The City Manager submitted a communication advising that an agreement
between the City of Roanoke and the Art Museum of Western Virginia for design,
development and construction of a new building or complex to house the art
museum and IMAX Theatre was entered into on October 4, 2000; part of the
Agreement, as amended, involves the donation of certain property to the Foundation
for its new building; the City desires to convey additional property which is needed
for construction containing 0.052 acre identified as Official Tax No. 4010217 to the
Western Virginia Foundation for the Arts and Sciences; this parcel of land is
4O
currently assessed at $14,800.00; and actual conveyance would not be made until
such time as the Foundation certifies to the City that the Art Museum has a binding
contract with a contractor to commence construction of the project and that the
property is needed for such purpose.
The City Manager recommended, following the public hearing, that she be
authorized to execute an amendment to the Agreement dated October 4, 2000, to
provide for donation of Official Tax No. 4010217 to the Western Virginia Foundation
for the Arts and Sciences, subject to terms applicable to other property to be
donated to the Foundation, such document to be approved as to form by the City
Attorney; and the Foundation will be responsible for all title work, surveying, plat
preparation, and preparation of legal documents.
Mr. Bestpitch offered the following ordinance:
(#36178-121602) AN ORDINANCE authorizing the City Manager to execute
Amendment No. I to the Agreement dated April 16, 2001, between the City of
Roanoke and the Western Virginia Foundation for the Arts and Sciences
("Foundation"), such Agreement dated April 16, 2001, providing for the conveyance
of property for the development and construction of a new building or complex to
house an art museum and an IMAX Theatre, and such Amendment No. 1 providing
for the conveyance of additional property from the City to the Foundation, the
extension of a deadline therein, and the ability of the Foundation, or its successors
in interest, to relocate utilities in First Street, S. E., to private property, upon certain
terms and conditions, and dispensing with the second reading of this ordinance by
title.
(For full text of Ordinance, see Ordinance Book No. 67, page 35.)
Mr. Bestpitch moved the adoption of Ordinance No. 36178-121602. The
motion was seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to be heard
in connection with the matter. There being none, he declared the public hearing
closed.
Council Member Dowe advised that he serves on the Board of Directors of the
Art Museum of Western Virginia and inquired if he should abstain from voting on
the matter; whereupon, the City Attorney stated that serving on the Board of
Directors would not represent a conflict of interest.
4]
There being no discussion by Council, Ordinance No. 36178-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
WESTERN VIRGINIA FOUNDATION FORTHEARTS AND SCIENCES-STREETS
AND ALLEYS-IMAX THEATRE: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may
be heard, with regard to the request of the Western Virginia Foundation for the Arts
and Sciences, a Virginia non-stock corporation, that portions of Norfolk Avenue and
First Street, S. E., adjacent to Official Tax No. 4010205, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the petitioner
requests closure of two portions of right-of-way: Ist Street, S. E., between Norfolk
and Salem Avenues, and a portion of Norfolk Avenue that adjoins the
aforementioned portion of First Street; and the petitioner plans to combine the
subject portions of rights-of-way with Official Tax Nos. 4010205 and 4010217 to
develop an art museum/IMAX theater complex, upon acquisition of the properties
from the City of Roanoke, was before Council.
The City Planning Commission recommended approval of the request, subject
to certain conditions listed below, advising that a land conveyance agreement is
being negotiated between the petitioner and the City, which will allow the petitioner
to combine Official Tax No. 4010217 with the subject portions of rights-of-way and
Official Tax No. 4010205; and it is further recommended that the petitioner not be
charged for the portions of rights-of-way.
Mr. Carder offered the following ordinance:
(#36179-121602) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 37.)
Mr. Carder moved the adoption of Ordinance No. 36179-121602. The motion
was seconded by Mr. Dowe.
Stephen W. Lemon, Attorney, appeared before Council in support of the
request of his client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the closure of right-of-way. There being none, he
declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36179-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
FLOOD REDUCTION/CONTROL-STREETS AND ALLEYS: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City
Clerk having advertised a public hearing for Monday, December 16, 2002, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the
request of Martha G. Hayes and Stanley C. Simmons, Jr., that a certain portion of
an alley lying between Official Tax Nos. 4151204 and 4151205, extending from its
southerly boundary at Arbutus Avenue, S. E., to the boundary of property acquired
by the Roanoke River Flood Reduction Project, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the City has acquired
property from the petitioner as a part of the Flood Reduction Project; in exchange,
the Department of Engineering assisted the petitioners in filing the petition; and the
subject alley is not developed and does not serve any function for City services, or
for access to parking for the adjoining property owners, was before Council.
The City Planning Commission recommended approval of the request, subject
to certain conditions; and further recommended that the petitioners not be charged
for the alley inasmuch as closure will not result in any additional development
potential for adjoining properties.
Mr. Carder offered the following ordinance:
(#36180-121602) AN ORDINANCE permanently vacating, discontinuing and
closing certain public rights-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 40.)
Mr. Carder moved the adoption of Ordinance No. 36180-121602. The motion
was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like to address
Council in connection with the closure of public rights-of-way. There being none,
he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36180-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ........................................................................................ 0.
NEIGHBORHOOD ORGANIZATIONS/PLANS-COMMUNITY PLANNING:
Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday, December 16, 2002,
at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to an
amendment to Vision 2001-2020, the City's Comprehensive Plan, to include the
Peters Creek North Neighborhood Plan and the Loudon-Melrose/Shenandoah West
Neighborhood Plan as elements of Vision 2001-2020, the City's Comprehensive Plan,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that Vision 2001-2020
recommends that detailed neighborhood plans be developed and adopted for each
of Roanoke's neighborhoods; and the plan for Peters Creek North has been
reviewed by the neighborhood, by City staff and by the Long Range Planning
Committee of the City Planning Commission, was before Council.
44
The City Planning Commission recommended the Peters Creek North
Neighborhood Plan for adoption as a component of Vision 2001-2020.
Mr. Dowe offered the following ordinance:
(#36181-121602) AN ORDINANCE approving the Peters Creek North
Neighborhood Plan, and amending Vision 2001-2020, the City's Comprehensive Plan,
to include the Peters Creek North Neighborhood Plan; and dispensing with the
second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 42.)
Mr. Dowe moved the adoption of Ordinance No. 36181-121602. The motion
was seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to address
Council in connection with the Peters Creek North Neighborhood Plan. There being
none, he declared the public hearing closed.
There being no discussion by Council, Resolution No. 36181-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ......................................................................................... 0.
A report of the City Planning Commission advising that the Loudon-
Melrose/Shenandoah West Neighborhood Plan comprises two neighborhoods in the
northwest quadrant of the City; Loudon-Melrose is one of the City's rehabilitation
districts, and was recently selected by Council as one of six potential revitalization
areas for the allocation of Community Development Block Grant (CDBG) funds; the
area is bounded by Orange and Melrose Avenues to the north, the railroad tracks to
the south, 24th Street to the west, and 14th Street to the east; and Shenandoah West
is bound by Melrose Avenue to the north, the railroad tracks to the south, 31st Street
to the west, and 24th Street to the east, was before Council.
It was further advised that Loudon-Melrose is a traditional neighborhood that
was primarily developed in the 1920s with single-family homes; Shenandoah West
was developed much later with primarily industrial and multi-family residential
complexes; and both areas are bound by industrial and commercial development.
The City Planning Commission recommended approval of the Loudon-
Melrose/Shenandoah West Neighborhood Plan for adoption as a component of
Vision 2001-2020.
Mr. Harris offered the following ordinance:
(#36182-121602) AN ORDINANCE approving the Loudon Melrose/Shenandoah
West Neighborhood Plan, and amending Vision 2001-2020, the City's Comprehensive
Plan, to include the Loudon Melrose/Shenandoah West Neighborhood Plan; and
dispensing with the second reading of this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 43.)
Mr. Harris moved the adoption of Ordinance No. 36182-121602. The motion
was seconded by Mr. Carder.
The Mayor inquired if there were persons present who would like to address
Council in connection with the Loudon Melrose/Shenandoah West Neighborhood
Plan. There being none, he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36182-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... 7.
NAYS: None ....................................................................................... -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to a request of Roanoke Valley Harley Davidson Owners Group, Inc., for
amendment of proffered conditions regarding a parcel of land lying on the east side
of Peters Creek Road, N. W., designated as Official Tax No. 6380101 (1925 Peters
Creek Road, N. W.), containing a total of 9.1218 acres; and to amend, repeal or
replace proffered conditions authorized by Ordinance No. 35030-090500 presently
binding upon Official Tax No. 6380101, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
The City Planning Commission submitted a written report advising that in
September, 2000, pursuant to Ordinance No. 35030-090500 certain proffers were
repealed and Official Tax Nos. 6370306, 6380101, 6380102, and 6380104 were
rezoned from RS-3, Single Family Residential, to C-2, General Commercial, subject
to certain proffered conditions; subsequently, the tax parcels were combined into
one tax parcel identified as Official Tax No. 6380101, the subject of the petition to
amend proffered conditions; and eight conditions are presently binding upon the
subject property as a result of the conditional C-2, General Commercial rezoning in
2000; the petitioner requests that Proffer No. 2 (That the property shall be used only
for the purpose of selling motorcycles, motorcycle accessories and related clothing
and the servicing of motorcycles.) be amended, as follows:
2. That the property shall be used only for the purpose of selling
motorcycles, motorcycle parts and accessories and other related items
and including the servicing of motorcycles, and clubs, lodges and
fraternal organizations incidental to, and accessory to, the use of the
property to sell motorcycles, motorcycle parts and accessories and
other related items, and servicing of motorcycles, subject to the
following restrictions:
a) That no alcoholic beverages shall be permitted on the
premises.
b) That the use of the facility for club, lodge and fraternal
organization activities shall not extend beyond 10:00 p.m.
The City Planning Commission recommended that Council approve the
amendment of proffers on the subject property.
Mr. Carder offered the following ordinance:
(#36183-121602) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the
City of Roanoke (1979), as amended, and Sheet No. 638, Sectional 1976 Zone Map,
City of Roanoke, in order to amend certain conditions presently binding upon certain
property previously conditionally rezoned from RS-3, Single Family Residential
District, to C-2, General Commercial District, subject to certain conditions proffered
by the applicant; and dispensing with the second reading of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 44.)
47
Mr. Carder moved the adoption of Ordinance No. 36183-121602. The motion
was seconded by Mr. Harris.
Edward A. Natt, Attorney, appeared before Council in support of the request
of his client.
The Mayor inquired if there were persons present who would like to address
Council in connection with the amended conditions to rezoning. There being none,
he declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36183-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ........................................................................................... -7.
NAYS: None ........................................................................................ 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to the request of Bland A. Painter, III, Betty J. Painter and FR-1
Investments, L. L. C., to rezone approximately 7.292 acres of land, more or less, on
Franklin Road, S. W., identified as Official Tax Nos. 1272504, 1272505, 1150103, and
a portion of 1150106, from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioners, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the petitioner
proposes to develop a shopping center on the site of the rezoning request (although
such development is not proffered by site plan or in language); the proposed
development also incorporates the property at the corner of Franklin Road and
Wonju Street, which property is owned by the petitioner and is zoned C-2, General
Commercial District; the subject site is undeveloped, with the exception of a stone
veneer structure that currently houses a massage and spa establishment (Official
Tax No. 1150103) and a 32,882 square foot warehouse (formerly Holdren's) located
on Official Tax No. 1150106; and two outdoor advertising structures are located on
the site.
It was further advised that an amended petition, with conditions, was filed on
November 19, 2002, and a second amended petition was filed on December 5, 2002,
with certain proffered conditions.
The City Planning Commission recommended that Council approve the
rezoning request, with amended proffers.
Mr. Dowe offered the following ordinance:
(#36184-121602) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet Nos. 127 and 115, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City, subject to certain
conditions proffered by the applicant; and dispensing with the second reading of
this ordinance by title.
(For full text of Ordinance, see Ordinance Book No. 67, page 46.)
Mr. Dowe moved the adoption of Ordinance No. 36184-121602. The motion
was seconded by Mr. Carder.
Maryellen F. Goodlatte, Attorney, appeared before Council in support of the
request of her client and advised that the petitioner seeks to down zone property at
the intersection of Wonju Street and Franklin Road, S. W., from LM to C-2, with
proffered conditions, in order to develop an up scale retail shopping center, and has
proffered a gourmet specialty grocery store as one of its users. She stated that the
petitioner has been working with the Wild Oats chain, which is a gourmet grocery
store, and if efforts are successful, the City of Roanoke will have the first Wild Oats
location in Virginia. She explained that the City Planning Commission spent
considerable time and consideration in redefining the petition for rezoning during
its public hearing and a number of additional proffers were made by the petitioner
to meet the concerns of the City Planning Commission, most notable the tying of a
Wild Oats, or a competitor of Wild Oats, to the property via proffers and, if a Wild
Oats, or one of its competitors, does not locate on the site, the petitioner must come
back to the City, which proffer, coupled with certain other proffers contained in the
petition, places a large hammer over the head of the developer.
The Mayor inquired if there were persons present who would like to address
Council in connection with the request for rezoning; whereupon, Mr. David Tenzer,
3072 Poplar Lane, S. W., spoke in support of the development as a quality of life
issue for those persons who have lived in the area for a long period of time who
have been waiting for a Wild Oats, or gourmet type grocery store, to locate in the
Roanoke area. He stated that a Wild Oats store will provide a positive draw for
young professionals and encouraged Council to approve the request for rezoning.
There being no further speakers, the Mayor declared the public hearing
closed.
Council Member Cutler expressed concern that Ore Branch bisects the
property and there will be a challenge in addressing the flow of a creek that
originates in the Route 220 area, along with storm water from the parking lots at Wal-
Mart, Lowe's, Tanglewood Shopping Mall, etc., coming down Franklin Road onto the
property in question. Although a large culvert is envisioned to handle the flow of
water, he questioned how water quality protection responsibilities will be addressed.
A representative of Hayes, Seay, Mattern and Mattern, Engineers, advised that
there are two components to the water issue on the site: (1) water that passes
through the site, but does not originate on the site, will be addressed by certain
actions that are designed to keep water off of the site; and (2) water that falls on the
site will be subject to requirements that apply to every other site in the area with
regard to containment and treatment, the normal method being through a detention
pond to detain the water, or allow the water to evaporate and release slowly through
an outlet structure, etc. He stated that the petitioner has not reached the point of
preparing a detailed design, but the site will be subject to the same requirements
that are imposed on other developers.
Council Member Bestpitch referred to certain language contained in the
petition for rezoning which states that the property is located at a key commercial
intersection, and the property has the potential to physically enhance the Franklin
Road corridor, while providing significant economic benefits beyond its current use.
He concurred in the statement and advised that the most important way, as
identified through the Comprehensive Plan process, to visually enhance these types
of corridors is by situating the buildings close to the street and not continuing to
build strip commercial centers where all buildings are at the rear of the property and
nothing exists between the street and the businesses except asphalt. He expressed
concern that there is nothing in the rezoning petition to prevent that from happening.
He called attention to those individuals who have commented on the fact that they
do not understand why anyone would be concerned about making the development
accessible to walkers, bicyclists, or to those persons who are not in automobiles,
because they cannot imagine anyone wanting to walk to this intersection. He added
that as long as the City does not change the way it plans, designs and develops
these types of properties, the City will never reach the point where anyone can
imagine that these types of projects can be built in a pedestrian friendly manner. He
referred to models all across the country where communities are doing exactly that
which is the vision that was outlined in the City's Comprehensive Plan. He strongly
encouraged those persons involved in the project to begin work early in the process
to site some of the buildings as close to the street as possible.
Council Member Carder advised that the project offers something for
everyone, and he intends to support the rezoning. He advised that the Wild Oats
chain shares Roanoke's vision as stated in its Comprehensive Plan, and Wild Oats
locations are generally constructed fairly close to roads, with considerable
landscaping.
Council Member Dowe applauded the process, and stated that when the plan
first came forth, it was somewhat nebulous in nature and throughout the planning
process, an agreement came to fruition. He commended the City Planning
Commission, staff, and the petitioner on their cooperation in bringing the project to
a worthwhile conclusion. He echoed the sentiments of Mr. Bestpitch and called
attention to future possibilities as aesthetically pleasing buildings and landscaping,
etc., are phased in.
The Mayor advised that the Painter family has a reputation for being grocers,
and he is confident that they will locate a Wild Oats, or its equivalent, on the area in
question.
There being no further discussion, Ordinance No. 36184-121602 was adopted
by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS: None ......................................................................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 16, 2002, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to amendment of Sections 36.1-206, Permitted uses, C-2, General
Commercial District, and 36.1-228, Special Exception Uses, C-3, Central Business
District, Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended, to
provide standards for motor vehicle service station canopies in said zoning districts,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, November 29, 2002, and Friday, December 6, 2002.
A report of the City Planning Commission advising that the proposed
amendment was initiated as a result of a July, 2002, joint meeting of the
Architectural Review Board and City Council, with similar concerns reiterated at a
joint meeting of the City Planning Commission and City Council in August, 2002; and
the directive was that the zoning ordinance should regulate the maximum height and
illumination of canopies being constructed over gas pump islands, was before
Council.
It was further advised that the proposed amendment provides regulations for
canopies over gas pump islands in the districts where gas stations and
neighborhood and highway convenience stores are currently permitted, i.e.: C-2,
General Commercial District (permitted uses), and C-3, Central Business District (by
special exception); and more specifically, the proposed amendment incorporates
new regulations for motor vehicle service station canopies in the C-2, General
Commercial District, permitted uses section, and modifies and expands current
regulations of such canopies by special exception in the C-3, Central Business
District.
The City Planning Commission recommended that Council approve the
proposed text amendments, which will enhance streetscapes, reduce visual clutter,
limit the scale of signs, and reduce light pollution, consistent with recommendations
of Vision 2001-2020.
Mr. Carder offered the following ordinance:
(#36185.121602) AN ORDINANCE amending and reordaining §36.1-206,
Permitted uses, of Subdivision C, C-2; General Commercial District, of Article III;
District Regulations; and §36.1-228, Special exception uses, of Subdivision D, C-3;
Central Business District, of Article III, District Regulations, of the Code of the City
of Roanoke (1979), as amended, to provide standards for motor vehicle service
station canopies in those zoning districts; and dispensing with the second reading
by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 67, page 47.)
Mr. Carder moved the adoption of Ordinance No. 36185-121602. The motion
was seconded by Mr. Cutler.
The Mayor inquired if there were persons present who would like to address
Council in connection with the proposed amendment. There being none, he
declared the public hearing closed.
There being no discussion by Council, Ordinance No. 36185-121602 was
adopted by the following vote:
AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt
and Mayor Smith ............................................................................................ 7.
NAYS:None ......................................................................................... 0.
ZONING-COMMITTEES-OATHS OF OFFICE: The Mayor advised that there are
two vacancies on the Board of Zoning Appeals, whereupon, he opened the floor for
nominations.
Mr. Carder placed in nomination the names of William D. Poe and Joseph
Miller.
There being no further nominations, Mr. Poe was reappointed and Mr. Miller
was appointed as members of the Board of Zoning Appeals, for terms ending
December 31, 2005, by the following vote:
FOR MESSRS. POE AND MILLER: Council Members Bestpitch, Carder, Cutler,
Dowe, Harris, Wyatt and Mayor Smith ............................................................... 7.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that
Council sets this time as a priority for citizens to be heard, and matters requiring
referral to the City Manager will be referred immediately for any necessary and
appropriate response, recommendation or report to Council.
CITY EMPLOYEES-COMPLAINTS: Mr. Robert Gravely, 729 Loudon Avenue,
N. W., addressed Council with regard to insufficient wages for City employees, lack
of progress by the City of Roanoke, misappropriation of City funds, and the City's
lack of concern for its disadvantaged citizens.
At 8:05 p.m., the Mayor declared the meeting in recess until Wednesday,
December 18, 2002, at 2:00 p.m., at the Hotel Roanoke and Conference Center,
Appalachian Room, 110 Shenandoah Avenue, N. W., for the City Council's Planning
Retreat.
The City Council meeting reconvened on Wednesday, December 18, 2002, at
2:00 p.m., in the Appalachian Room, The Hotel Roanoke and Conference Center, 110
Shenandoah Avenue, N. W., for a continuation of the Council's Planning Retreat
which was held on Thursday, October 17, 2002.
PRESENT: Council Members William D. Bestpitch, William H. Carder,
M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor
Ralph K. Smith ................................................................................................ 7.
ABSENT: None ....................................................................................... 0.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker, City
Clerk.
OTHERS PRESENT: Rolanda B. Russell, Assistant City Manager for
Community Development; George C. Snead, Jr., Assistant City Manager for
Community Development; and Lyle Sumek, representing Lyle Sumek Associates,
Inc., facilitator.
Mr. Sumek advised that the retreat was a follow up to a previous Council
retreat which was held on October 17, 2002, to review goals and objectives that were
identified by the Council.
The following summary of the October 17, 2002, meeting was presented:
Major Achievements Include:
Comprehensive Plan - Adoption
City's Response - Water Crisis
Southeast by Design
Stadium/Amphitheater Project
Redirecting CDBG Funding - Neighborhood Impact
Budget - Process and Document
Riverside Development
Air Service Strategy
Civic Center Expansion
Fire-EMS
Greenway and Trail System
First Floor - Improvements
Environmental Action
Support for Special Events
Housing Developments - Opportunities for More Housing
and Choices
Mr. Sumek reviewed impacts on the City of Roanoke; i.e.:
Builds Community Pride, Confidence in Roanoke's Future, Growing
Positive Reputation
Focus on the Future - Achieve Goals, Completing Projects
Emphasis - Sustainability - Long-Term Perspective, Best for Roanoke's
Future
Progressive - Creative Solutions to Problems and Issues, to be More
Responsive to Citizens
Public.Private-Teamwork - Partnering on Major Projects, Maximizing
the Community's Resources
More Attractive City - Cleaned Up Neighborhoods and Buildings
Growing Economy and Revenues New Businesses, Growing
Businesses
More Livable City - In Creating Housing Opportunities, More Amenities Valued by Citiz
Better Environmental Stewardship - Green and Clean City; Protection
of Natural Resources, Cleaner and More Usable River
Foundation for Events - A Festival City - "A Cool Factor"
Enhances Tourism Opportunities - Dollars to Roanoke, Customers to
Roanoke
Want to Live and Visit Roanoke
Mr. Sumek reviewed the following items listed by the Mayor and Members of
Council in looking to Roanoke's future:
Vibrant Town - Exciting for Young Persons
Diversity
National Tourist Attraction
Connectivity with College
Consider Roanoke as a Place to Live
Riverside Centre
Improved Housing - No Substandard Housing
24/7 Downtown
Greenway
Healthy Arts, Culture, Museum
First Rate Schools
Mobility to Outside World
Water Resources
Live for All
No. 1 Livable
Vibrant - Neighborhoods
Downtown
Major Festival
Regional Cooperation
Destination Opportunities
Business Center
Value
Entertainment Center for Region
Capital of Western Virginia
Mr. Sumek advised that the major challenges listed by the Mayor and
Members of Council are:
Economic Development - Lack
State Budget/Dillon Rule
Comprehensive Plan - Implementation Independent Cities
No Regionalization
Politics vs. Governance
Correcting Misinformation
57
Overcoming "Roanoke Not Ready for It" - Resistance to Change
Financial Creativity
Patience
Fear
Competent Council
Disadvantaged Neighborhoods
Air Quality Deterioration
Resistance by Developers
Go Back to 1920's
Balance in Community
Citizens - Ambassador for Community
Transportation Link
Connections with University
Regional Competitiveness
Internal Branding - City of Roanoke
Mr. Sumek reviewed the following opportunities on the horizon from the
perspective of the Mayor and Members of Council:
Comprehensive Plan - Implementation Actions
Space for Upper Income Housing
Downtown Investment
Water Management - Regional Cooperation
Village Centers
Better Use of Parking Lots - Building Safe, Clean Place to Live
City as Region Leader
Riverside Development - Retail Mix; Incorporating River, Effective Use
of Riverfront
Attractions - Major Sporting Events
Attractions - Events, Festivals
Air Service and Passenger Rail Service
Downtown - Trolley System
Regional Economic
Mr. Sumek reviewed the following principles to guide Roanoke's
Roanoke 2012 - Its Vision:
Recognized as the Capital of Western Virginia Economic,
Government, Service, Culture
Strong Neighborhoods - Quality City Infrastructure, Livable Homes
Recognized for Educational Excellence First Rate Schools,
Preschools to Universities
City Connectivity with Universities and Colleges
Riverfront Developed as an Exciting, Mixed Use Focal Point - To Live,
To Work, To Play
Protection of Roanoke's Natural Beauty and Resources
Reuse and Redevelopment of Land for Better Uses
Businesses and Individuals Investing in Roanoke, in Downtown
future -
Entertainment Destination Point - Major Events, Sports and Festivals
Young Adults Choose to Live in Roanoke - Reputation as an Exciting
Place to Live
Ease in Travel To and From Roanoke - Air, Rail, Highway
Quality Water Supply -Adequate, Affordable Costs Meeting Community
Needs
Strong Community Pride in Roanoke
Financially Sustainable City Government with Cost-Effective Service
Delivery
Mr. Sumek advised that the majority of the remainder of the retreat would
center around a discussion regarding the four major goals identified by the Mayor
and Members of Council:
Healthy Local Economy
Strong Neighborhoods
Vibrant Greater Downtown
Quality Services - Responsive, Cost Effective
GOAL NO. 1 - HEALTHY LOCAL ECONOMY:
Objectives include:
Promote Development of Upper End Housing Opportunities
Partner with Other Localities to Attract Businesses to the Roanoke
Valley
Actively Promote and Market "Roanoke" - Our Brand
Support Retention and Expansion of Local Businesses and Increase
Participation by All Businesses
Strengthen the Roanoke Valley Link to Other Metropolitan Areas Via
Air Service, Rail Service and Interstate Highways
Diverse Local Economy - Medical, Government, Tourism, Small
Businesses
Place for Businesses to Start and Grow
Development of a Quality Workforce Linked to Job Opportunities
Raise Per Capita Income at Level to Support Families
Wastewater, Water Capacity to Support Businesses, Including Water
Reuse
Expanded Outdoor Activities in the Natural Area
More Unique, Distinctive Shopping Opportunities Attracting Shoppers
and Producing Sales Tax
Mr. Sumek requested that Council Members, individually, rank the top six of
the above listed objectives; whereupon, the following were submitted:
Promote Development of Upper End Housing Opportunities
Actively Promote and Market "Roanoke" - Our Brand
Support the Retention and Expansion of Local Businesses and
Increase Participation by All Businesses
Diverse Local Economy - Medical, Government, Tourism, Small
Businesses
Development of a Quality Workforce Linked to Job Opportunities
More Unique, Distinctive Shopping Opportunities Attracting Shoppers
and Producing Sales Tax
Mr. Sumek reviewed the following challenges and opportunities for a Healthy
Local Economy:
Strong Link to Virginia Tech
Non-College Degreed Jobs
Vocational Training - School System
Keep College Graduates in Roanoke
Tourism Promotion
Employees Prepared for Business Opportunities
Attracting Distinctive High-End Shopping Opportunities
Mr. Sumek reviewed the following actions listed by Council for 2002-2003 to
promote the goal of a Healthy Local Economy:
Economic Development - Game Plan (Link to Regional Alliance)
Air Service - Expansion
Civic Center - Expansion
Stadium-Amphitheater Project
Marketing and Branding Program - Region (Internal/External)
High Schools - Direction
Rail Service
1-73 Direction
1-81/I-S81
Riverside Development
Partnering With Developers for Quality Projects:
Develop action plan to change mind set
Strengthen relationships with local developers/realtors including their
understanding of the City's design standards
Better understanding of what the design standards are and how they
can be utilized by the community
Evaluate incentives for developers - attract new developers and local
developers adherence
Ensure adherence to development standards and design standards
approved by Council
Upscale Retail Attraction Project
Mr. Sumek requested that Council Members rank their top four choices from
the above listed actions to be accomplished during the next year; whereupon, the
following received the highest ranking:
Economic Development - Game Plan (Link to Regional Alliance)
Air Service - Expansion
Stadium/Amphitheater Project
Marketing/Branding Program - Region - Internal/External
GOAL NO. 2 - STRONG NEIGHBORHOODS:
Objectives include:
Improving Property Maintenance through Prevention and
Enforcement - Including Removal of Blighted/Worn-out Structures
Involving Citizens as Responsible Partners in Enhancing Quality of
Neighborhoods and Addressing Neighborhood Problems
Supporting Homeownership and Well-Maintained, Safe Homes - Range
of Homes Available at Affordable Prices
Developing and Using Realistic, Usable Neighborhood Plans that Link
to Comprehensive Plan and Guides the Future of the Neighborhood
Protecting the Integrity of the Neighborhood Through
Design/Development Standards, Standards for Infill
Preserving Roanoke's Community Heritage - Its Architecture,
Neighborhoods, and Housing Options
Significant Improvement in Specific Targeted Neighborhoods
Linking Neighborhoods to Amenities
Pedestrian-Friendly Street Designs and Neighborhoods
Diverse Incomes Living in Neighborhoods
Maintaining/Improving City Infrastructure - Streets, Streetscapes
Mr. Sumek requested that Council Members individually rank the top six most
important objectives over the next five years; whereupon, the following received the
highest ranking:
Improving Property Maintenance through Prevention and
Enforcement - Including Removal of Blighted/Worn-out Structures
Involving Citizens as Responsible Partners in Enhancing Quality of
Neighborhoods and Addressing Neighborhood Problems
Developing and Using Realistic, Usable Neighborhood Plans that Link
to Comprehensive Plan and Guides the Future of the Neighborhood
Protecting the Integrity of the Neighborhood through
Design/Development Standards, Standards for Infill
Significant Improvement in Specific Targeted Neighborhoods
Maintaining/Improving City Infrastructure - Streets, Streetscapes
Mr. Sumek advised that challenges and opportunities include:
Responsibility of City - Abandoned Homes
Implementation of Comprehensive Plan
Infill and Neighborhood Integrity
Diversity of Income Levels
Variety of Housing Choices
Downtown Living Opportunities
Focusing Dollars for Maximum Impact
Pedestrian Friendly - Applications to Specific Neighborhoods and
Projects
Maintaining City infrastructure
Mr. Sumek advised that actions in regard to Strong Neighborhoods include
the following:
Zoning Ordinance
Neighborhood Design Ordinance - Decision Implementation
Williamson Road - Direction
Jamison Corridor Direction
Streets (Neighborhood) - Direction and Funding
Abandoned Homes - Policy, Direction
Upper Income Housing - New or Upgrade
Incentives for Housing
Neighborhood Amenity Strategy
Strengthening Neighborhood Associations and Making Them More
Effective
Mr. Sumek requested that Council Members individually rank the top five
choices of the above listed actions; whereupon, the following received the highest
ranking:
Zoning Ordinance
Upper Income Housing/New or Upgrade
Incentives for Housing
Neighborhood Amenity Strategy
Strengthening Neighborhood Associations and Making Them More
Effective
GOAL NO. 3 - VIBRANT GREATER DOWNTOWN:
Objectives include:
Increasing Residential Opportunities in the Downtown Area, Including
Attracting Support Business - Supermarket, Drugstore, Other Retail
Expanding Downtown Revitalization into Areas Surrounding
Neighborhoods
Supporting Major Projects - Education Center, Riverside Centre -Job
Opportunities, Building/Infrastructure Development
Enhancing Downtown Aesthetics and Cleanliness - Greenspaces,
Trees, Streets and Streetscapes
Protecting Quality of Downtown Development Through Zoning,
Development Standards, Quality Infrastructure
More Adequate, Accessible Parking to Support Downtown
Revitalization
Developing Reputation as a Center for Culture and Arts, Entertainment
Expanding Entertainment Opportunities
Developing Connecting Districts - Market, Financial, Rail
Alive 24/7
Maintaining Integrity for Downtown
Determining Best Land Use in Downtown
Becoming Destination Point - People Coming to and Attracted to
Downtown
Mr. Sumek requested that Council Members individually rank the top six ofthe
above listed objectives; whereupon, the following received the highest ranking:
Increasing Residential Opportunities in Downtown Area, Including
Attracting Support Businesses- Supermarket, Drugstore, Other Retail
Supporting Major Projects - Education Center, Riverside Center- Job
Opportunities, Building Infrastructure Development
Protecting Quality of Downtown Development Through Zoning,
Development Standards, Quality Infrastructure
Developing Reputation as Center for Culture and Arts, Entertainment
Expanding Entertainment Opportunities
Becoming Destination Point - People Coming to and Attracted to
Downtown
Mr. Sumek reviewed the following challenges and opportunities for a
vibrant and greater downtown:
Residents Image - Boundary of Downtown
Connecting District
Transit Services Within Downtown
Living in Downtown
Parking
Linking River, Central Business District and Adjacent Neighborhoods
67
Best Land Use - Decision
Mr. Sumek reviewed the following actions for a Vibrant Greater Downtown:
Civic Center Project
Stadium Project
Artspace Direction
E-Town
Trolley System
Stormwater Management
Wastewater Treatment
Roanoke River Strategy
Greenway - Linear Park Development
Downtown Residential Strategy (Second Level and Up)
A Master Plan for Downtown Including Amenities and Residential
Opportunities
Mr. Sumek requested that Council Members individually rank the top four of
the above listed actions; whereupon, the following received the highest ranking:
E-Town
Downtown Residential Strategy (Second Level and Up)
Master Plan for Downtown Including Amenities for Residential
Opportunities
The Mayor left the meeting at 5:00 p.m.
GOAL NO. 4 - QUALITY SERVICES: RESPONSIVE, COST EFFECTIVE:
Mr. Sumek reviewed the following objectives:
Investing and Using Technology in Service Delivery and Management
Evaluating City Performance Through City Surveys and Benchmarks
Developing and Retaining Productive, Motivated Workforce with Well-
Trained, Competent and Diverse Employees
Process of Continuous Improvement Empowering Employees to Offer
Ideas and to Try a New Approach
Quality City Facilities and Buildings
Streamlining Service Delivery
Focusing on Core Competency of City
City Providing Valued Services, Responsive Delivery
Use of Green Technology and Resources by City Government
Customer Service Valued and Demonstrated by City Employees
Greater Accountability for Services, Results
Mr. Sumek requested that Council Members individually rank the top five of
the above listed objectives; whereupon, the following received the highest ranking:
Investing and Using Technology in Service Delivery and Management
Developing and Retaining Productive, Motivated Workforce with Well-
Trained, Competent and Diverse Employees
Process of Continuous Improvement Empowering Employees to Offer
Ideas and to Try a New Approach
Quality City Facilities and Buildings
Customer Service Valued and Demonstrated by City Employees
Mr. Sumek reviewed the following challenges and opportunities:
Public Education - Service, Trade Off
Contracting Services
New Markets and "Business" Opportunities
Use of Technology
Continuously Improving Service Delivery
Defining "Core Competency" of City of Roanoke
Customer Service
Funding City Service, Service Levels
State Actions
Mr. Sumek reviewed the following actions for 2002-03 as expressed by the
Members of Council:
State Lobbying - Revenues, Finances
Budget Strategy - Next Year
Streamlining City Government - Evaluation
Services - Evaluation and Business Plan
Citizen Involvement Strategy
Recycling- Evaluation
State Lobbying - Revenues, Finances
Mr. Sumek requested that Council Members individually rank the top four
actions; whereupon, the following received the highest ranking:
7O
State Lobbying - Revenues, Finances
Services - Evaluation and Business Plan
Water Structure, infrastructure and Finance Strategy
Employee Attitude Evaluation/Actions
At 5:15 p.m., the meeting was declared in recess for dinner.
The meeting reconvened at 6:55 p.m., in the Appalachian Room of the Hotel
Roanoke and Conference Center.
The following items were identified as the Policy Agenda for 2003:
Branding and Marketing Program
Riverside Development Action
Quality Development Strategy - Residential/Retail
Upscale Retail/Attraction Strategy
Incentives for Housing
Neighborhood Amenities - Strategy
Art Space Direction
E-Town
State Lobby - Revenue - Finances
Water Policy Directions
At 8:00 p.m., Council Member Dowe left the meeting.
From the above listed policy items, Mr. Sumek requested that Council
Members individually rate the top five; whereupon, the following received the
highest ranking:
7]
Water Policy Directions
Incentives for Housing
Quality Development Strategy - Residential/Retail
Branding and Marketing Program
State Lobby - Revenue - Finances
Mr. Sumek advised that the Management Agenda for 2003 includes the
following:
Zoning Ordinance
Upper Income Housing Strategy
Strengthening Neighborhood Associations and Action Plan
Downtown Residential (Upper Floors/Strategy/Action)
Master Plan Having Downtown Amenities/Residential Opportunities
Service Evaluation, Business Plan
Employee Attitude
Mr. Sumek requested that Council Members individually rank the top four of
the above listed management items; whereupon, the following received the highest
ranking:
Zoning Ordinance
Upper Income Housing Strategy
Strengthening Neighborhood Associations and Action Plan
Master Plan Having Downtown Amenities/Residential Opportunities
There was discussion with regard to streamlining the agenda, more Council
briefings, strategic planning, etc.; whereupon, it was the consensus of Council that
Council meetings will convene on the first Monday of each month at 9:00 a.m., for
briefings, closed sessions, strategic planning, etc., and the regular meeting of
Council will convene at 2:00 p.m., with the understanding that Council meetings will
conclude at approximately 5:00 p.m.
Other suggestions discussed were holding a planning retreat every two to
three months at a location away from the Municipal Building complex, holding a
third Council meeting each month to address public hearings only; orientation for
new Council Members; and pay increases for Council Members; whereupon, it was
the consensus of Council that Council raises will be routinely included as a part of
the fiscal year budget process.
Mr. Sumek advised that a written summary of the meeting will be provided to
the City Manager.
At 8:30 p.m., the meeting was declared in recess until Monday, January 6,
2003, at 9:00 a.m., in the City Council Chamber.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Ralph K. Smith
Mayor
73
C-2
RALPH K. SMITH
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
February 3, 2003
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss a special award, being the Shining Star
Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
Mayor
RKS:sm
WILLIAM M. HACK"WORTH
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540'853-243 I
FAX: 540-g53-122l
EMAIL: cityatty@ci.roanoke.va.us
ELIZABETH K. DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASglgTANT Crl~ ATTOR2qEYS
February 3, 2003
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Smith and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of pending litigation, pursuant to §2.2-3711.A.7, Code of Virginia
(1950), as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
William M. Hackworth
City Attorney
CC:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Encroachment into Public Right-of-Way
Awning at 1 West Campbell Avenue
Tax No. 1011127
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public
hearing on the proposed encroachment into public right-of-way. This is to request that a public
hearing be advertised on the above matter for Council's regular meeting to be held on Tuesday,
February 18, 2003. A full report will be included in the February 18, 2003, agenda material for your
consideration.
DLB/SEF
C:
Respectfully submitted,
Darlene L. Burcham
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Engineering Coordinator
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.corn
February 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Background:
Subject:
Request for Public Hearing for
Conveyance of Public Right-of-Way to
Liberty Property Limited Partnership
Elizabeth Arden, Inc., a tenant in a 250,000 square foot facility at the Roanoke Centre for
Industry and Technology (RCIT), and Liberty Property Limited Partnership (Liberty), the
property owner, wishes to expand at the present site. This expansion will require a waiver
from the present Restrictive Covenants at RCIT. The covenants require a 75-foot setback for
both the building and the parking lot. The size and layout of the site expansion requires the
setback be 41 feet for the parking lot and 35 feet for the building. However, the building
setback would be in compliance if the City of Roanoke conveys 0.16 acres of public right-of-
way off of Blue Hills Cimle to Liberty.
Recommended Action:
Schedule a Public hearing on February 18, 2003, to consider the conveyance of the 0.16
acres of land to Liberty.
Re~spectfuily submitted,
Darlene L. Burcham
City Manager
DLB/sem
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director of Economic Development
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke,va,us
February 7, 2003
File #15-110-207
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. ltARTMAN
Assistant City Clerk
Mr. Stark H. Jones
2225 Mercer Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Jones:
Your communication tendering your resignation as a member of the Industrial Development
Authority of the City of Roanoke, effective immediately, was before the Council of the City
of Roanoke at a regular meeting which was held on Monday, February 3, 2003.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Industrial Development
Authority of the City of Roanoke from December 7, 1998 to February 3, 2003. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley
which was issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke, 3848
Bosworth Drive, S. W., Roanoke, Virginia 24014
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03\February 3, 2003 correspondence.wpd
~ITY CLERK 03,J~--IN ~ PM03:~
Lynn D. Avis, Chairman
Industrial Development Authority
of the City of Roanoke, Virginia
Roanoke City Department of Economic Development
Suite 200, Franklin Plaza
Roanoke, VA 24011
January 24, 2003
Mary F. Parker
City Clerk, City of Roanoke, Virginia
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
RE: Industrial Development Authority of the City of Roanoke, Virginia
Resignation of Stark Jones
Dear Mary:
We regret to inform the City Council that Stark Jones has resigned as a Director of the
IDA.
We would very much appreciate the Council's considering the application of Damon
Williams which I believe has been submitted/~ur office.
~'fin D. Avis,'Chairma/a v
Industrial Development Authority
for the City of Roanoke, Virginia
HMDJR:lww:0042000
C: Mr. Stark Jones
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #15-110-230
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Judith M. St. Clair, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. St. Clair:
This is to advise you that Nelett H. Lor has qualified as a member of the Roanoke Arts
Commission, for a term ending June 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
H:~Agenda.03\February 3, 2003 correspondence.wpd
CITY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Nelett H. Lor, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Arts Commission, for a term ending June 30, 2005,
according to the best of my ability.
Subscribed and sworn to before me this J [~ day of ~' o, ~ 2003.
ARTHUR B. CRUSH, III, CLERK
,DEPUTYCLERK
H:~Agenda.03~January 6, 2003 Oaths.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #15-110-488
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Stephen S. Niamke, Neighborhood Partnership Coordinator
Roanoke Neighborhood Partnership Steering Committee
Roanoke, Virginia
Dear Mr. Niamke:
This is to advise you that Robin Murphy-Kelso has qualified as a member of the Roanoke
Neighborhood Partnership Steering Committee, for a term ending November 30, 2005.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
pc: Stephanie M. Moon, Deputy City Clerk
HSAgenda.03\February 3, 2003 correspondence.wpd
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robin Murphy-Kelso, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 30, 2005, according to the best of my ability.
Subscribed and sworn to before me this __ day of 20~),2.
ARTHUR B..~RUSH, III, CLERK
/
, DEPUTY CLERK
N:\CKMH%Agenda.02\December 2, 2002.Oaths.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va-us
February 7, 2003
File #51
STEPHAN1E M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Mr. Robed Crowder
522 Loudon Avenue, N.W.
Roanoke, Vi~inia24021
Gentlemen:
I am enclosing copy of Ordinance No. 36225-020303 rezoning nine tracts of land located
on the south side of the 500 block of Loudon Avenue, N. W., identified as Official Tax Nos.
2013101 -2013109, inclusive, from RM-2, Residential Multi-family, Medium Density
District, to RM-3, Residential Multi-family, High Density District, subject to certain
conditions; and three tracts of land located on the north side of the 500 block of Centre
Avenue, N. W., identified as Official Tax Nos. 2013117 - 2013119, inclusive, from LM, Light
Manufacturing District, to RM-3, Residential Multi-family, High Density District, subject to
certain conditions proffered by the petitioners; and dispensing with the second reading by
title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc:
G. Michael Pace, Jr., Attorney, Gentry, Locke, Rakes and Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
H:~Agenda,03\February 3, 2003 correspondence.wpd
James Lesniak, Executive Director, and
Mr. Robert Crowder
February 7,2003
Page 2
pc:
Donald C. Harwood, Project Manager, Hill Studio, P. C., 120 West Campbell
Avenue, Roanoke, Virginia 24011
Mr. and Mrs. Carl Bova, P. O. Box 4462, Roanoke, Virginia 24015
Nestle Brooke, L.L.C., P. O. Box 2544, Roanoke, Virginia 24010
Ms. Natalie F. Roberts, c/o Mr. Andrew Roberts, 711 5th Street, S. W., Roanoke,
Virginia 24016
St. John Grand Lodge, 531 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. Edward Keeling, 7092 Starlight Lane, S. W., Roanoke, Virginia 24018
Mr. Clarence Wallace, 1602 Gilmer Avenue, N. W., Roanoke, Virginia 24017
Mr. Xavier Fox, P. O. Box 6597, Roanoke, Virginia 24017
Ms. Delina A. Powell and Mr. Harold Lynwood, 1726 Patterson Avenue, S. W.,
Roanoke, Virginia 24016
Mr. and Mrs. Charles Williamson, 212 Eugene Drive, N. W., Roanoke, Virginia
24017
Ms. Laura M. White, c/o Ms. Virginia Dungee, 521 Loudon Avenue, N. W.,
Roanoke, Virginia 24016
Mr. and Mrs. Edward Dungee, c/o Ms. Virginia Dungee, 517 Loudon Avenue, N. W.,
Roanoke, Virginia 24016
Mr. Arthur Gravely, 236 Union Street, Salem, Virginia 24153
St. Paul United Methodist Church, 502 Gilmer Avenue, N. W., Roanoke, Virginia
24016
Ms. Lillian Rodgers, P. O. Box 641773, Omaha, Nebraska 68114
Mr. Harold C. Franklin, 607 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mincon, Inc., P. O. Box 13886, Roanoke, Virginia 24038
Darlene L. Burcham, City Manager
Rolanda A. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Elizabeth A. Neu, Director, Economic Development
H:~Agenda.03\February 3, 2003 correspondence,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of February, 2003.
No. 36225-020303.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 201, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City; and dispensing with the second reading of this ordinance by title.
WHEREAS, Northwest Neighborhood Environmental Organization and Robert
Crowder, have made application to the Council of the City of Roanoke to have the
hereinafter described property rezoned as follows:
(1) That tract of land lying on the south side of the 500 block of Loudon Avenue,
N.W., identified as Official Tax Nos. 2013101 through 2013109, inclusive, from RM-2,
Residential Multi-family District, Medium Density District, to RM-3, Residential Multi-
family, High Density District; and
(2) That tract of land lying on the north side of the 500 block of Centre Avenue,
N.W., identified as Official Tax Nos. 2013117, 2013118 and 2013119, from LM, Light
Manufacturing District, to RM-3, Residential Multi-family, High Density District.
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public heating was held by City Council on said application at its
meeting on February 3, 2003, after due and timely notice thereof as required by {}36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet
No. 201 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following
particular and no other:
That tract of land on the south side of the 500 block of Loudon Avenue, N.W.,
identified as Official Tax Nos. 2013101 through 2013109, inclusive, and designated on Sheet
No. 201 of the Sectional 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from
RM-2, Residential Multi-Family, Medium Density District, to RM-3, Residential Multi-
family, High Density District, subject to the Amended Petition filed in the Office of the City
Clerk on December 31, 2002, and that Sheet No. 201 of the Zone Map be changed in this
respect; and
2. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet
No. 201 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following
particular and no other:
That tract of land lying on the north side of the 500 block of Centre Avenue, N.W.,
identified as Official Tax Nos. 2013117, 2013118 and 2013119, and designated on Sheet No.
201 of the Sectional 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from LM,
Light Manufacturing District, to RM-3, Residential Multi-family, High Density District,
subject to the Amended Petition filed in the Office of the City Clerk on December 31,2002,
and that Sheet No. 201 of the Zone Map be changed in this respect.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectural Review Board
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning(~ci.roanoke.va.us
Janua~ 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Request from Northwest Neighborhood Environmental
Organization (NNEO) and Robert Crowder that nine tracts of
land located on the south side of the 500 block of Loudon
Avenue, N.W., identified as Official Tax Map Numbers
2013101,2013102, 2013103, 2013104, 2013105, 2013106,
2013107, 2013108, and 2013109, be rezcned from RM-2,
Residential Multifamily, Medium Density District, to RM-3,
Residential Multifamily, High Density District, such rezoning
to be subject to certain conditions, and that three tracts of
land located on the north side of the 500 block of Centre
Avenue, N.W., identified as Official Tax Map Numbers
2013117, 2013118, and 2013119, be rezoned from LM, Light
Manufacturing District, to RM-3, Residential Multifamily, High
Density Disb'i~;t., such rezoning to be subject to certain
conditions.
Planning Commission Action:
Public hearing was held on Thursday, December 19, 2002, and by a vote of 6.-0
(Mr. Williams absent), the Plar, nii'~g Commission recommended approval of the
request, as proffered.
Background:
A petition to rezone:
Approximately 0.812 acres, more or less, owned by the Northwest
Neighborhood Environmental Organization (NNEO), and consisting of
seven parcels located within the 500 blocks of Centre and Loudon
Avenues, designated as Tax Map Numbers 2013101 through 2013103,
Tax Map Numbers 2013105 through 2013107, and Tax Map Number
2013109 from RM-2, Residential Multifamily, Medium Density District, to
RM-3, Residential Multifamily, High Density District;
Approximately 0.462 acres, more or less, consisting of four parcels
located within the 500 blocks of Centre and Loudon Avenues, for which
NNEO has Purchase Agreements, and designated as Tax Map Number
2013108 (zoned RM-2, Residential Multifamily, Medium Density District)
and Tax Map Numbers 2013117, 2013118, and 2013119 (zoned LM, Light
Manufacturing District) to RM-3, Residential Multifamily, High Density
District; and
Approximately 0.113 acres, more or less, owned by Robert Crowder, and
consisting of one parcel located within the 500 block of Loudon Avenue,
designated as Tax Map Number 2013104, from RM-2, Residential
Multifamily, Medium District, to RM-3, Residential Multifamily, High
Density District.
A Petition to Rezone was filed on November 7, 2002. The Planning Commission
heard the request on December 19, 2002, and recommended approval, subject
to the filing of An Amended Petition, to include one proffered condition as agreed
upon in the hearing. Said Amended Petition to Rezone was filed on December
31,2002, subject to the following condition proffered by the petitioner:
Development along Centre Avenue shall not be set back any further than
15 (fifteen) feet from the property line as it abuts the street.
Improvements on the subject properties include a 5,360 square foot, one-story
structure formerly used for automobile repair and service (Tax Map No.
2013101), a boarded up converted duplex (Tax Map No. 2013103), three
boarded up single-family residential structures (Tax Map Numbers 2013102,
2013106, and 2013107), an occupied single-family residential structure (Tax Map
No. 2013104) and a 1,500 square foot masonry structure formerly used for
automobile repair (Tax Map No. 2013117). The other parcels in the petition are
vacant.
Considerations:
The subject properties are located within the block bounded by Loudon Avenue
N.W., Fifth Street, Centre Avenue N.W., and Sixth Street and are currently zoned
RM-2, Residential Multifamily, Medium Density, and LM, Light Manufacturing. An
2
L-shaped alley that is the subject of a petition to close and vacate separates
some of the subject properties.
Surrounding zoning is LM, Light Manufacturing, C-2, General Commercial, and
RM-2, Residential Multifamily, Medium Density.
· The abutting property to the west on the north side of Centre Avenue is
zoned LM, Light Manufacturing (Saint John Grand Lodge of Virginia), as is
the property to the west of Sixth Street (Mincom, Inc.).
· The abutting properties to the east on the north side of Centre Avenue are
also zoned LM, Light Manufacturing (3 parcels of vacant land, one of
which is owned by NNEO).
· Properties on the south side of Centre Avenue between Fifth and Sixth
Streets, across the street from the subject properties, are zoned LM, Light
Manufacturing, and include the site of Quality Produce Co. warehouse and
cooler facility.
· Properties on the west side of Sixth Street on both the north and south
sides of Loudon Avenue are zoned RM-2, Residential Multifamily, Medium
Density, as are the properties on the north side of Loudon Avenue across
from the subject properties (includes four vacant pamels, two vacant
single-family residential structures, and two occupied single-family
residential structures).
· Abutting properties on the west side of Fifth Street are zoned C-2, General
Commercial and include three vacant parcels and one vacant structure
owned by NNEO and one other vacant parcel.
· The property on the east side of Fifth Street is zoned LM, Light
Manufacturing, and is the site of the Coca Cola (Wometco) facility.
Northwest Neighborhood Environmental Organization plans to develop "Fifth
Street Gateway" on the subject properties, providing 25 units of high density,
affordable housing and a community center. NNEO proposes to develop the 25
housing units by a combination of renovation/conversion, infill, and new
construction.
One of the City's goals in Vision 2001.2020 is "a balanced, sustainable housing
supply." (p. 42, NH A23) The proposed use of the property is consistent with that
goal and the following housing and neighborhoods policies in Vision 2001-2020:
Housing choice: The City will have a balanced, sustainable range of
housing choices in all price ranges and design options that encourage
social and economic diversity throughout the City. (p. 40, NH P5)
Housing clusters: Development of housing clusters will be used to
encourage and promote neighborhood revitalization, replace derelict or
neglected structures, and complement the surrounding neighborhood. (p.
40, NH P6)
· Affordable housing: Affordable housing will be available in all parts of the
City. (p. 41, NH PT)
Identify and assemble vacant or underutilized land for the development of
housing clusters. Consider using public or community development
corporations to assemble property for housing development. (NH A27)
NNEO owns or has an executed option to purchase six of the eight adjacent C-2,
General Commercial, properties fronting on the west side of Fifth Street between
Loudon and Centre Avenues. The master plan for the "Fifth Street Gateway"
includes a contemplated future rezoning of those properties to CN, Neighborhood
Commercial, with the development of commercial uses on the first floors and
residential on the second floors. This neighborhood commercial/mixed use
cluster would be consistent with the village center concept outlined in Vision
2001-2020 whereas it is located on a major thoroughfare and its neighborhood
commercial uses could serve the immediately adjacent high-density residential
area. (p. 97, Small Village/Neighborhood Center)
The properties that are the subject of this current rezoning petition would give
definition to a higher density residential area adjacent to a potential
neighborhood village center. Vision 2001-2020 includes the following principles
and policies regarding village centers:
Village centers are characterized by a mixture of high-density uses,
including neighborhood-oriented retail, office, and residential uses.
Buildings are typically set close to the street and often adjoin each other;
parking is located to the side or rear of principal buildings. (p. 91, Village
centers)
Higher-density residential development should be concentrated within and
immediately adjacent to village centers; housing density should decrease
with distance away from the village center. (p. 91, Village centers, Design
principles)
Parking should be located on the street or to the rear or side of principal
buildings, and on-street parking should be encouraged. (p. 91, Village
centers, Design principles)
The application of the RM-3, Residential Multifamily, High Density District, to the
subject properties is appropriate and is consistent with the housing and village
center concepts discussed in Vision 2001-2020. The proposed development on
the subject properties could, in fact, help to solidify the definition of a village
center in this area. The proposal's combination of renovation, infill, and new
construction is consistent with Vision 2001-2020's goals of maintaining the
viability of Roanoke's neighborhoods and revitalizing underutilized land and
underutilized, neglected structures.
4
During the Planning Commission public hearing, Mr. James Lesniak, Executive
Director of NNEO, Don Harwood, project architect, and Susheela Shende,
consultant, gave the presentation. Nancy Snodgrass presented the staff report.
Mr. Eddie Bova, owner of Quality Produce Co. at 116 Fifth Street (directly across
from the Centre Avenue subject properties), spoke at the hearing. He pointed
out that he has a well-established, viable business at that location that (1)
operates seven days a week and includes night hours, (2) includes noisy truck
traffic, and (3) includes employee parking on the street.
Mr. Rife's discussion with the petitioner focused on the concept plan:
· The plan appears to be more suburban in character rather than urban;
· The plan should show buildings pulled up closer to the street, particularly
along Centre Avenue; and
· Parking areas should be located to the rear of buildings and not between
buildings and the street.
Mr. Harwood responded that the presentation was only a concept plan and not a
proffered site plan. Mr. Hill stated that this area was in great need of
revitalization and development, and the requested rezoning to permit NNEO's
project would be beneficial to the community.
Concerns over buildings being set back from Centre Avenue, with parking
between the buildings and the street, resulted in discussion of, and agreement to,
a proffered condition limiting the distance that buildings along Centre Avenue
could be set back from the street.
Recommendation:
Planning Commission recommended approval of the request, as amended.
Given the adjacent land uses and zoning patterns and the underutilization of
these properties, RM-3, Residential Multifamily, High Density District, is an
appropriate application.
Respectfully submitted,
obert B. Manetta, Chairman
Roanoke City Planning Commission
CC~
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Donald C. Harwood, Project Manager
PROFFERED CONDITIONS FOR REZONING APPLICATION
OF
NORTHWEST NEIGHBORHOOD ENVIRONMENTAL ORGANIZATION
AND
ROBERT CROWDER
WHEREAS, the Petitioners recognize Quality Produce's tight to continue to lawfully
operate its business in the LM zone and desire to proffer conditions designed to mitigate
conflict between their multi-family housing land use and the Quality Produce
industrial land use;
WHEREAS, Quality Produce Company has operated its business at 116 Fifth Street,
NW (official Tax Map No. 2013704) on LM zoned property in the City of Roanoke for more
than 12 years;
WHEREAS, Quality Produce's property is directly across Centre Avenue, NW fi.om
the Petitioners' property which the Petitioners are requiting be rezoned from RM-2 and LM
to RM-3, to provide multi-family housing;
THEREFORE, the Petitioners agree that, if their property is rezoned, the property
will be subject to the following proffered conditions:
1. The Petitioners will work with Quality Produce to install landscaping (at no
cost to Quality Produce) that will function as a sound buffer.
2. All buildings to be located on the no~th side of the 500 block of Centre
Avenue, NW will have all bedrooms located toward the rear of the buildings.
3. Petitioners recognize that the warehouse operation of Quality Produce
Company at 116 Centre Avenue, NW (Official Tax Map No. 2013704) generates
normal truck traffic and noise from the daily operation of its business.
4. Petitioners agree to inform any potential resident of the existence and
operation of Quality Produce Company.
Respectfully submitted,
NORTH~ST NEIGHBORHOOD
ENV] ~I~XYMENTAL ORGANIZATION
'~nd } ~RT CROWDER
Feb 06 03 0~:21a Lizbeth (540)343-94?4 p.3
4. Petitioners agree to inform any potential resident of the existence and
operation of Quality Produce Company.
Respectfully submitted,
NORTHWEST NEIGHBORHOOD
ENVIRONMENTAL ORGANIZATION
and ROBERT CROWDER
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of nine tracts of land located on the south side of the 500 block of Loudon
Avenue, N.W., identified as Official Tax Map Numbers 2013101, 2013102, 20~c~3103, 2013104,
2013105, 2013106, 2013107, 2013108, and 2013109, from RM-2, Residential Multifamily,
Medium Density District to RM-3, Residential Multifamily, High Density District, such rezonirig
to be subject to certain conditions, and rezoning of three tracts of land located on the north side
of the 500 block of Centre Avenue, N.W., identified as Official Tax Map Numbers 2013117,
2013118, and 2013119, from LM, Light Manufacturing District to RM-3, Residential
Multifamily, High Density District, such rezoning to be subject to certain conditions.
AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE CO.UNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Northwest Neighborhood Environmental Organization, owns land in the
City of Roanoke containing .812 acres, more or less, located within the 500 blocks of Centre and
Loudon Avenues, designated as Tax Map Numbers 2013101 through 2013103, Tax Map
Numbers 2013105 through 2013107, and Tax Map Number 2013109. The Petitioner, Northwest
Neighborhood Environmental Organization, has Purchase Agreements on land in the City of
Roanoke containing .462 acres, more or less, located within the 500 blocks of Centre and
Loudon Avenues, designated as Tax Map number 2013108 and Tax Map numbers 2013117,
2013118, and 2013119. The Petitioner, Robert Crowder, owns land in the City of Roanoke
containing .113 acres, more or less, located within the 500 block of Loudon Avenue, identified
as Tax Map Number 2013104. Tax Map Numbers 2013101 through 2013109 are currently
zoned RM-2, Residential Multifamily, Medium Density District. ~Tax Map Numbers 2013117
through 2013119 are currently zoned LM, Light Manufacturing District. A map of the properties
to be rezoned showing their current zoning is attached as Exhibit A.
Pursuant to section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioners request that the said properties be rezoned from RM-2, Residential Multifamily,
Medium Density District and LM, Light Manufacturing District, to RM-3, Residential
Multifamily High Density District, conditional, for the purpose of providing 25 units of high
density, affordable housing involving a combination of renovation, infill, and new construction,
and associated off-street parking.
The Petitioners believe the rezoning of the said tracts of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will provide an
additional 25 housing opportunities to the neighborhood, and provide a strong mix of renovated
residential structures with infill and new construction.
The Petitioners agree that, if the property is rezoned, the property will be subject to the
following condition:
1. Development along Centre Avenue shall not be set back any further than
15 (fifteen) feet from the property line as it abuts the street.
A map of the proposed rezoning is attached as Exhibit B.
A Conceptual Comprehensive Development Plan is attached as Exhibit C.
Attached a Exhibit D are the names, addresses and tax numbers of the owner or owners
of all lots or property immediately adjacent to and immediately across a street or road from the
property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this thirty first day of December, 2002.
Respectfully submitted,
By: '~:~
James L~sni~k, Executive Director, NNEO (Owner)
Robert Crowder, Owner
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization
802 Loudon Avenue, NW
Roanoke, VA 24016
Telephone: (540) 343-5674
Robert Crowder
522 Loudon Avenue, NW
Roanoke, VA 24016
Telephone: (540)~?~5- bCjtT~
Donald C. Harwood, Project Manager
Hill Studio, P.C.
120 West Campbell Avenue
Roanoke, VA 24011
Telephone (540) 342-5263
HSPC Project #: 0152
I
I
I
I
J
0
Rezoning:
Loudon & Centre Ave, NW
2013704
540,983o9300
FacsirnJle 540.983,9400
Direct Dial: (540) 983-9312
mike_pace @ gentrylocke.com
GENTRY LOCKE
RAKES & M(3DRE
A Limited Liability Partnership
January21,2003
I0 Franklin Road, S E
Post Office Box 40013
Roanoke. Vicgin[a 24022 0013
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Ms. Darlene L. Burcham
City Manager
Roanoke, Virginia
Mr. Brian Townsend
Director of Planning
Roanoke, Virginia
Re: Quality Produce
Dear Ladies and Gentlemen:
We represent Quality Produce Co., a corporate citizen since 1929, that has operated its
warehousing business at 116 5th Street, N. W., for the past twelve years. Quality Produce desires
to continue to conduct its business at this location, but is concerned that a rezoning on the
January 21, 2003, agenda of City Council will seriously impair its ability to carry on its
operations as it has over a long period of time.
Facts
Quality Produce is located in an LM, light manufacturing district, in the City of Roanoke.
Quality Produce's warehouse operation commences daily at 4:30 a.m. and continues until 9:30
p.m. Beginning at 4:30 a.m., tractor trailers queue up in the street to the side of Quality Produce
on Centre Avenue, waiting for their turn to unload their cargo. Again, in the evening, from
approximately 6:00 p.m. to 9:00 p.m., trucks will queue up in the street in front of Quality
Produce waiting in turn to load up with cargo to be transported to Quality Produce's customers.
Immediately across the street from Quality Produce, there is a proposal to construct 25 units of
housing. An application to rezone the property across the street from RM-2, residential multi-
{ W:\transacfiS002\9000\00936125.DOC }
GENTRY LOCKE
RAKES & MCDRE
The Honorable Mayor and Members of City Council
Ms. Darlene L. Burcham
Mr. Brian Townsend
January 21, 2003
Page 2
family district, medium density district, to RM-3, residential multi-family district, high density
district, is pending before City Council.
Quality Produce is concerned that tenants of the multi-family housing project will complain to
municipal authorities concerning the track noise generated by the Quality Produce warehouse
operation. Residents might also complain about the lining up of the tracks in the public street in
front of Quality Produce. There is concern that the City might react with noise control measures
or traffic control measures that would severely limit the way in which Quality Produce uses its
property.
Quality Produce has expansion plans that could be negatively impacted by concerns that the City
might interfere with its operations. The Company, which employs a number of residents of the
neighborhood and pays $8.50 to $12 an hour, is considering additional refrigeration of its
warehouse at a cost of $350,000.
The LM District
The LM District is intended primarily for light manufacturing, processing, storage, wholesaling
and distribution, and also general service establishments. See § 36.1-248, City Code. Among
the permitted uses in LM are general storage and warehousing establishments and tractor trailer
depots. See § 36.1-249(16) and (21). Quality Produce's operation is precisely the type of land
use that is envisioned in the LM district. Tractor trailer traffic, and the noise and fumes that are
necessarily attendant to such traffic, are reasonably expected in LM districts. Quality Produce is
concerned, however, that complaints from new residents of the proposed multi-family housing
project might induce the City officials to attempt enforcement actions that could violate the
rights of Quality Produce.
Zonin~ Performance Standardn
The City Code establishes minimum performance standards for all zoning districts with respect
to noise, vibration, steam, heat, glare, and electromagnetic interference. See § 36.1-415.
Importantly, noise produced by the operation of motor vehicles or other transportation facilities
shall not be included in determining the maximum permitted decibel levels when determining
permissible noise. See § 36.1-415(c)(1). Quality Produce, therefore, is not in breach of the
City's zoning performance standards as to noise. Any amendment of the performance standards
to address the noise created by idling trucks would apply to business establishments in LM and
{ W:\t~ansact~5002\9000~0936125.DOC }
GENTRY LOCKE
RAKES & MOORE
The Honorable Mayor and Members of City Council
Ms. Darlene L. Burcham
Mr. Brian Townsend
January 21, 2003
Page 3
other commemial and industrial districts throughout the City. Thus, any such amendment would
have a serious negative effect on commerce throughout the City.
The City's Noise Control Ordinance
In 1991, the City adopted a noise control ordinance that imposes a Class 2 misdemeanor penalty
for creating a "noise disturbance". A "noise disturbance" is defined as any sound which by its
character, intensity and duration (1) "endangers or injures the health or safety of persons" or (2)
"annoys or disturbs reasonable persons of normal sensitivities". See § 21.205.
It is doubtful that credible expert testimony could be produced that the mere idling of track
engines produces noise that endangers or injures the health or safety of persons. Applying the
reasonable person standard, it would appear that such noise would also not annoy or disturb
reasonable persons of normal sensitivities.
It is unlikely that the City could tailor its noise control ordinance to specifically address noise
emanating from trucks delivering or picking up cargo at Quality Produce because any such
amendment would necessarily apply to trucks operating throughout the City.
Traffic Reeulation
There is no question as to the authority of the City to regulate traffic, including the stopping or
standing of vehicles in travel lanes, and it is already prohibited for any vehicle to stop in a travel
lane. See § 20-66. The City's ordinance, however, has never been enforced to deter commerce
in the City. Reasonable use of the streets to make deliveries and pick-ups of cargo has always
been permitted in the City of Roanoke and in urban areas throughout the country.
Should the City seek to enforce § 20-66 or a similar traffic regulation against trucks making
deliveries or pick-ups at Quality Produce, such effort would seem to be counter-productive from
the standpoint of persons occupying adjoining residential property. There is no reason why
tracks making deliveries or pick-ups from Quality Produce could not simply slowly circle the
block until they are able to enter the Quality Produce property. Trucks slowly moving around
and around the block would seem to produce more noise and congestion, and would appear to be
more detrimental to the residential quality of life than allowing the trucks to line up at the
entrance to Quality Produce.
{ W:\transact~5002\9000\00936125.DOC }
GENTRY LOCKE
RAKES & MOORE
The Honorable Mayor and Members of City Council
Ms. Darlene L. Burnham
Mr. Brian Townsend
January 21, 2003
Page 4
The Proposed Rezonine
The proposed rezoning of property adjacent to Quality Produce to RM-3 to permit a 25-unit
residential development appears to be an example of questionable planning because it sets up an
inevitable conflict between new tenants and an adjoining industrial property owner which is
carrying out operations that are clearly permitted within an LM district. Indeed, § 36.1-144,
which establishes the legislative intent with respect to the RM-3 and RM-4 districts, states that
these two districts are intended to provide for high population densities "in areas of the City
where such development is in keeping with the surrounding neighborhood." Clearly, the
proposed high density residential development is not compatible with the surrounding
neighborhood.
QualiW, Produce's Request
Quality Produce does not seek the defeat of the proposed zoning. Quality Produce's sole interest
is that it continue to have the right to conduct its lawful operations on its LM zoned property as it
has over many years. To this end, Quality Produce proposes:
That the rezoning be conditioned upon additional soundproofing of residential units and
the provision of an appropriate buffer consisting of trees and/or a sound bamer between
the residential units and the LM property of Quality Produce;
That the rezoning applicant recognize Quality Produce's warehousing operation will
cause noise and traffic congestion that may result in complaints from new residents of the
proposed multi-family housing project and that Quality Produce should not be expected
to alter its operations to address such complaints; and
o
That appropriate officials of the City provide written assurances to Quality Produce that
the requested rezoning will not result in demands from City officials that Quality Produce
alter its operations as currently conducted.
{ W:\transac65002\9000X00936125.DOC }
GENTRY LOCKE
RAKES & MOORE
The Honorable Mayor and Members of City Council
Ms. Darlene L. Burcham
Mr. Brian Townsend
January 21, 2003
Page 5
Qua!!ty Produce hasmade a considerable investment in its LM property and desires to make
~,~.~ad~Jx~vestme~[s to modernize its OperfitiO.~ We are, therefore, hopeful that City Council
Mll act tO address the concerns of Quality Produce that create a disincentive to further
investment in this property.
We look forward to addressing any questions you may have as to the matters addressed by this
letter.
GMP/bd
C~
Very truly yours,
GENTRY LOCKE RAKES & MOORE
·
G. Michael Pace, Jr.
Elizabeth Neu, Economic Development Office
{ W:~ansacfiS002\9000\00936125.DOC }
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
.................................................. + ...........................
NORTHWEST NEIGHBORHOOD ENV.
832 LOUDON AVE NW
ENVIRONMENTAL ORGANI
ROANOKE VA 24016
REFERENCE: 80088257
02049621 rezoning
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-world Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~nia. Sworn and subscribed before me this
J_?__'~__ day of January 2003. Witness my hand and
My~com~isslon expires J~_ ~ -
PUBLISHED ON: 01/03 01/10
TOTAL COST: 317.40
FILED ON: 01/17/03
Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Tuesday, January 21, 2003, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., on:
(1) the question of rezoning from RM-2, Residential Multi-Family, Medium
Density District, to RM-3, Residential Multi-family, High Density District, the follo~ving
property:
That tract of land lying on the south side of the 500 block of Loudon Avenue,
N.W., identified as Official Tax Nos. 2013101 through 2013109, inclusive;
and
(2) the question of rezoning from LM, Light Manufacturing District, to RM-3,
Residential Multi-family, High Density District, the following property:
That tract of land lying on the north side of the 500 block of Centre Avenue,
N.W., identified as Official Tax Nos. 2013117, 2013118 and 2013119.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
If you are a person with a disability who needs accommodations for this public
hearing, contact the City Clerk's Office, 853-2541, by Thursday, January 16, 2003.
GIVEN under my hand this 30th day of December , 2002.
Mary F. Parker, City Clerk.
Notice to Publisher:
Publish in the Roanoke Times once on Friday, January 3, 2003, and once on Friday,
January 10, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
James Lesniak, Executive Director, NNEO
802 Loudon Avenue, N.W.
Roanoke, Virginia 24016
(540) 343-5674
and
Robert Crowder
522 Loudon Avenue, N.W.
Roanoke, Virginia 24016
(540) 343-5674
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fox: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
January 28, 2003
File #51-514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Mr. Robert Crowder
522 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 21,2003, a public hearing was held on the request of the Northwest Neighborhood
Environmental Organization and Mr. Robert Crowder, that nine tracts of land located on
the south side of the 500 block of Loudon Avenue, N. W., identified as Official Tax Nos.
2013101-2013109, inclusive, be rezoned from RM-2, Residential Multi-family, Medium
Density District, to RM-3, Residential Multi-family, High Density District, subject to certain
conditions; and that three tracts of land located on the north side of the 500 block of Centre
Avenue, N. W., identified as Official Tax Nos. 2013117-2013119, inclusive, be rezoned
from LM, Light Manufacturing District, to RM-3, Residential Multi-family, High Density
District, subject to certain conditions proffered by the petitioners.
The public hearing was continued until the regular meeting of Council on Monday,
February 3, 2003, at 2:00 p.m., or as soon thereafter as the matter may be heard, in order
to address certain concerns raised by Quality Produce Co.
Mary F. Parkerl CMC
City Clerk
MFP:mh
pc:
G. Michael Pace, Jr., Attorney~:Gentry, Locke, Rakes and Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Donald C. Harwood, Project, Manager, Hill Studio, P. C., 120 West CamPbell
Avenue, Roanoke, Virginia 2401 !
;;~ ~ H:~Agenda.03~lanuary 21, 2003 correspondence.wp.
James Lesniak, Executive Director, and
Mr. Robert Crowder
January 28,2003
Page 2
pc:
Mr. and Mrs. Carl Bova, P. O. Box 4462, Roanoke, Virginia 24015
Nestle Brooke, L.L.C., P. O. Box 2544, Roanoke, Virginia 24010
Ms. Natalie F. Roberts, c/o Mr. Andrew Roberts, 711 5th Street, S. W., Roanoke,
Virginia 24016
St. John Grand Lodge, 531 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. Edward Keeling, 7092 Starlight Lane, S. W., Roanoke, Virginia 24018
Mr. Clarence Wallace, 1602 Gilmer Avenue, N. W., Roanoke, Virginia 24017
Mr. Xavier Fox, P. O. Box 6597, Roanoke, Virginia 24017
Ms. Delina A. Powell and Mr. Harold Lynwood, 1726 Patterson Avenue, S. W.,
Roanoke, Virginia 24016
Mr. and Mrs. Charles Williamson, 212 Eugene Drive, N. W., Roanoke, Virginia
24017
Ms. Laura M. White, cio Virginia Dungee, 521 Loudon Avenue, N. W., Roanoke,
Virginia 24016
Mr. and Mrs. Edward Dungee, cio Virginia Dungee, 517 Loudon Avenue, N. W.,
Roanoke, Virginia 24016
Mr. Arthur Gravely, 236 Union Street, Salem, Virginia 24153
St. Paul United Methodist Church, 502 Gilmer Avenue, N. W., Roanoke, Virginia
24016
Ms. Lillian Rodgers, P. O. Box 641773, Omaha, Nebraska 68114
Mr. Harold C. Franklin, 607 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mincon, Inc., P. O. Box 13886, Roanoke, Virginia 24038
Darlene L. Burcham, City Manager
Rolanda A. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Elizabeth A. Neu, Director, Economic Development
: ~. ;~H:~~21, 2003 correspondence.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanok¢.va.us
January 9, 2003
File #51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Mr. Robert Crowder
522 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Tuesday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of the Northwest Neighborhood Environmental
Organization and Robert Crowder to rezone nine tracts of land located on the south side
of the 500 block of Loudon Avenue, N. W., identified as Official Tax Nos. 2013101-
2013109, inclusive, from RM-2, Residential Multi-family, Medium Density District, to RM-3,
Residential Multi-family, High Density District, subject to certain conditions; and three tracts
of land located on the north side of the 500 block of Centre Avenue, N. W., identified as
Official Tax Nos. 2013117-2013119, inclusive, from LM, Light Manufacturing District, to
RM-3, Residential Multi-family, High Density District, subject to certain conditions proffered
by the petitioners.
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning, Building and Development at 540-853-1730.
It will be necessary for you, or your representative,' to be present at the January 21
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
H:\Public Headngs.03~January 21 .att-po.lttrs.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOK'E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
F~x: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
Januaw 9,2003
File ¢/-51
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Donald C. Harwood
Mr. and Mrs. Carl Bova
Nestle Brooke, L.L.C.
Ms. Natalie F. Roberts,
cio Mr. Andrew Roberts
St. John's Grand Lodge
Mr. Edward Keeling
Mr. Clarence Wallace
Mr. Xavier Fox
Delinda A. Powell and H. Lynwood
Mr. and Mrs. Charles Williamson
Ms. Laura M. White, c/o Virginia Dungee
Mr. and Mrs. Edward Dungee,
cio Virginia Dungee
Mr. Arthur Gravely
St. Paul United Methodist Church
Commonwealth of Virginia
Ms. Lillian Rodgers
Mr. Harold C. Franklin
Mincon, Inc.
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Tuesday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of the Northwest Neighborhood Environmental
Organization and Robert Crowder to rezone nine tracts of land located on the south side
of the 500 block of Loudon Avenue, N. W., identified as Official Tax Nos. 2013101-
2013109, inclusive, from RM-2, Residential Multi-family, Medium Density District, to RM-3,
Residential Multi-family, High Density District, subject to certain conditions; and three tracts
of land located on the north side of the 500 block of Ceptre Avenue, N. W., identified as
Official Tax Nos. 2013117-2013119, inclusive, from LM, Light Manufacturing District, to
RM-3, Residential Multi-family, High Density District, subjectto certain conditions proffered
by the petitioners.
The City Planning Commission is recommending that Council approve the request for
rezoning. If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
H:\Public Hearings.03\Januai~' 21 .att-po,lttrs.wpd
Interested Property Ownerand/or
Adjoining Property Owner
Januaw 9,2003
Page 2
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning, Building and Development at 540-853-1730.
Sincerely,
Mary F.
City Clerk
CMC
MFP:mh
H:\Public Hearings.O3\January 21.att-po.lttrs.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOK'E
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
January 3, 2003
File #51
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an amended petition received in the City Clerk's Office on
December 31,2002, from the Northwest Neighborhood Environmental Organization and
Robert Crowder, Petitioners, requesting that nine tracts of land located on the south side
of the 500 block of Loudon Avenue, N. W., identified as Official Tax Nos. 2013101-
2013109, inclusive, be rezoned from RM-2, Residential Multi-family, Medium Density
District, to RM-3, Residential Multi-family, High Density District, subject to certain
conditions; and that three tracts of land located on the north side of the 500 block of Centre
Avenue, N. W., identified as Official Tax Nos. 2013117-2013119, inclusive, be rezoned
from LM, Light Manufacturing District, to RM-3, Residential Multi-family, High Density
District, subject to certain conditions proffered by the petitioners.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
N:\CKMHl\Rezonings Street. Alley Closings.03\Northwest Neighborhood Environmental
Organization.Crowder. Rezoning.amended.wpd
Robert B. Mane~a, Chair
Januaw 3,2003
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Robert Crowder, 522 Loudon Avenue, N. W., Roanoke, Virginia 24016
Donald C. Harwood, Project Manager, Hill Studio, P. C., 120 West Campbell
Avenue, Roanoke, Virginia 24011
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney ,
N:\CKMHl\Rezonings Street. Alley Closings.03\Northwest Neighborhood Environmental
Organization,Crowder. Rezoning.amended.wpd
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
NNEO and Robert Crowder on Loudon and Centre Avenues, N.E. )AFFIDAVIT
Tax Nos. 2013101-2013109, and 2013117-2013119 from RM-1 )
and LM, to RM-3 )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the 3rd
day of December, 2002, notices of a public hearing to be held on the 19th day of
December, 2002,on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
2013704 Carl and Mary Bova
2013703 Nestle Brooke, LLC
2013115
2013116
2013120
2013121
2013123
St. John Grand Lodge
Edward Keeling
Clarence Wallace
2013113 Delinda Powell & H. Lynwood
2012111
2012112
2012113
2012114
Charles and Hazel Williamson
Laura Mae White
cio Renee White
Edward and Hazel Dungee
c/o Virginia Dungee
Arthur Gravely
Mailing Address
P O Box 4462
Roanoke, VA 24015
P O Box 2544
Roanoke, VA 24010
531 Centre Avenue, NW
Roanoke, VA 24016
7092 Starlight Lane, SW
Roanoke, VA 24018
1602 Gilmer Avenue, NW
Roanoke, VA 24016
1726 Patterson Avenue,
SW
Roanoke, VA 24016
212 Eugene Drive, NW
Roanoke, VA 24017
521Loudon Avenue,NW
Roanoke, VA 24016
517 Loudon Avenue, NW
Roanoke, VA 24016
236 Union Street
Salem, VA 24153
2012115 St. Paul United Methodist Church 502 Gilmer Avenue, NW
2012116 Roanoke, VA 24016
2112212
2012016
2112221
2013122
2013110
2013111
2013112
2013114
2012109
2012110
2012119
Lillian Rodgers
Harold C. Franklin
Mincon inc.
Petitioner
Commonwealth of VA
P O Box 641773
Omaha, NE 68114
607 Loudon Avenue, NW
Roanoke, VA 24017
P O Box13886
Roanoke, VA 24038
c/o City of Roanoke
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 3rd day of December, 2002
/Notary Public
My Commission Expires:
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk(~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
November 11,2002
File #51
Robert B. Marietta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on November 7, 2002,
from the Northwest Neighborhood Environmental Organization and Robert Crowder,
Petitioners, requesting that nine tracts of land located on the south side of the 500 block
of Loudon Avenue, N. W., identified as Official Tax Nos. 2013101-2013109, inclusive, be
rezoned from RM-2, Residential Multi-family, Medium Density District, to RM-3, Residential
Multi-family, High Density District; and that three tracts of land located on the north side of
the 500 block of Centre Avenue, N. W., identified as Official Tax Nos. 2013117-2013119,
inclusive, be rezoned from LM, Light Manufacturing District, to RM-3, Residential
Multi-family, High Density District.
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosures
N:\CKMHl\Rezonings Street.Alley Closings.02\Northwest Neighborhood Environmental
Organization. Crowder. Rezoning.wpd
Robert B. Manetta, Chair
November11,2002
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, 802 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Robert Crowder, 522 Loudon Avenue, N. W., Roanoke, Virginia 24016
Donald C. Harwood, Project Manager, Hill Studio, P. C., 120 West Campbell
Avenue, Roanoke, Virginia 24011
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
H :~Rezonings - SU:eet. Alley Closings.02~qorthwest Neighborhood Environmental Organization. Crowder. Rezoning.wpd
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOIrE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011- I $36
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanokc.v~.us
February 7, 2003
File #514
STEPHAN1E M. MOON
D~puty City Clerk
SHE1LA N. HARTMAN
Assistant City Clcrk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Donald C. Harwood, Project Manager
Hill Studio, P. C.
120 West Campbell Avenue
Roanoke, Virginia 24011
Gentlemen:
I am enclosing copy of Ordinance No. 36226-020303 vacating, discontinuing and closing
all of the alley from 6th Street to 5th Street, N. W., in the block lying between Loudon
Avenue and Centre Avenue, beginning at the east side of 6th Street, between lots bearing
Official Tax Nos. 2013101 and 2013115, and extending east to its intersection with 5th
Street, between lots bearing Official Tax Nos. 2013114 and 2013123, extending north, and
on the west extending along the east border of the lot bearing Official Tax No. 2013109
and on the east extending along the west border of lots bearing Official Tax Nos. 2013114
- 2013110, inclusive, extending north to its intersection with Loudon Avenue; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F.;ark~,e, CMC
City Clerk
MFP:mh
Enclosure
pc:
G. Michael Pace, Jr., Attorney, Gentry, Locke, Rakes and Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Mr. and Mrs. Robert Crowder, 522 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Ronald Buckner, P. O. Box 6597, Roanoke, Virginia 24017
H:~Agenda 03\February 3. 2003 correspondence.wpd
James Lesniak, Executive Dire~or, and
Donald C. Harwood, Proje~ Manager
February 7,2003
Page 2
pc:
Mr. Jeffrey Persinger, 3518 Toms Road, Barboursville, Virginia 22923
St. John's Grand Lodge, 531 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. Walter S. Bandurski and Mr. Michael Bandurski, cio Virginia Container, 701
Irvine Street, S. W., Roanoke, Virginia 24015
Mr. Walter S. Bandurski and Mr. Michael Bandurski, 6152 Twine Hollow Road,
Salem, Virginia 24153
Mr. Edward Keeling, 7092 Starlight Lane, S. W., Roanoke, Virginia 24018
Mr. Clarence Wallace, 1602 Gilmer Avenue, N. W., Roanoke, Virginia 24017
Eric Evans and C. Powell, 3913 Plantation Road, N. E., Roanoke, Virginia 24012
Ms. Delinda Powell and Mr. Harold Johnson, 1726 Patterson Avenue, S. W.,
Roanoke, Virginia 24016
The Honorable David C. Anderson, City Treasurer
Darlene L. Burcham, City Manager
Rolanda A. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Elizabeth A. Neu, Director, Economic Development
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of February, 2003.
No. 36226-020303.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
rights-of-way in the City of Roanoke, Virginia, as more particularly described hereinafter;
and dispensing with the second reading of this ordinance by title.
WHEREAS, Northwest Neighborhood Environmental Organization (NNEO) filed an
application dated November 7, 2002, to the Council of the City of Roanoke, Virginia, in
accordance with law, requesting the Council to permanently vacate, discontinue and close the
public rights-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by §30-14, Code of the City of Roanoke (1979), as amended, and after
having conducted a public heating on the matter, has made its recommendation to Council;
and
WHEREAS, a public heating was held on said application by the City Council on
February 3, 2003, after due and timely notice thereof as required by §30-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public tights-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that no inconvenience
will result to any individual or to the public from permanently vacating, discontinuing and
closing said public fights-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia,
that the public fights-of-way situate in the City of Roanoke, Virginia, and more particularly
described as follows:
All of the alley from 6th Street, N.W. to 5th Street, N.W., in the block lying
between Loudon Avenue, N.W., and Centre Avenue, N.W., beginning at the
east side of 6th Street, N.W., between lots bearing Official Tax Nos. 2013101
and 2013115, and extending east to its intersection with 5th Street, N.W.,
between lots beating Official Tax Map Numbers 2013114 and 2013123,
extending north, and on the west extending along the east border of lot beating
Official Tax Map Number 2013109 and on the east extending along the west
border of lots beating Official Tax Map Numbers 2013114 through 2013110,
extending north to its intersection with Loudon Avenue
be, and are hereby permanently vacated, discontinued and closed, and that all tight and
interest of the public in and to the same be, and hereby is, released insofar as the Council of
the City of Roanoke is empowered so to do with respect to the closed portion of the fights-of-
way, reserving however, to the City of Roanoke and any utility company, including,
specifically, without limitation, providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water mains, television cable,
electric wires, gas lines, telephone lines, and related facilities that may now be located in or
across said public fights-of-way, together with the fight of ingress and egress for the
maintenance or replacement of such lines, mains or utilities, such fight to include the fight to
remove, without the payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other encroachments on or over the easement
which impede access for maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later abandonment of use or
permanent removal from the above-described public rights-of-way of any such municipal
installation or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the
City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of the City of Roanoke,
Virginia, as Grantor, and in the name of the Petitioner, and the names of any other parties in
interest who may so request, as Grantees, and pay such fees and charges as are required by
the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in said Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met within
a period of one (1) year from the date of the adoption of this ordinance, then said ordinance
be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of {}12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
Architectural Review Board
Board of Zoning Appeals
Planning Commission
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning~ci.roanoke.va.us
January 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable William D. Bestpitch, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Request from Northwest Neighborhood Environmental
Organization that an alley running from 5t' to 6th Street, N.W.,
between Loudon and Centre Avenues, N.W., as well as an alley
extending in a southerly direction from Loudon Avenue, N.W., to
the aforesaid alley, lying between Official Tax Nos. 2013109
through 2013114, inclusive, be permanently vacated, discontinued
and closed.
Planning Commission Action:
Public hearing was held on Thursday, December 19, 2002, and by a vote of 6-0
(Mr. Williams absent), the Planning Commission recommended approval of the request.
Background:
The petitioner, Northwest Neighborhood Environmental Organization (NNEO),
has filed a rezoning petition for Official Tax Map Numbers 2013101,2013102,
2013103, 2013104, 2013105, 2013106, 2013107, 2013108, and 2013109, concurrently
with this petition. Combined, these two petitions request what is needed for the
petitioner to develop all but five parcels of a Northwest City block bounded by 5th Street
to the east, 6th Street to the west, Loudon Avenue to the north, and Centre Avenue to
the south.
The portion of the subject alley that runs east to west is open to traffic, but is not
paved. The other portion of the alley that runs north to south and connects to Loudon
Avenue is not open to traffic.
Considerations:
The parcels to the north of the subject alley are zoned RM-2, Residential Multi-
family Medium Density District. To the south the zoning is LM, Light Manufacturing.
The subject alley is the zoning line between these two districts. To the east the zoning
is C-2, General Commercial District, on the western side of 5th Street and LM on the
eastern side. The petitioner's rezoning petition requests that the aforementioned
parcels be rezoned to RM-3, Residential Multifamily, High Density District.
To the north and west of the subject alley is a single-family residential
neighborhood. To the south are several vacant parcels and some small industrial uses.
East of the subject alley on 5th Street is a stretch of commercially-zoned properties that
are either vacant or contain vacant buildings.
The area is served by public utilities. Staff received comments from American
Electric Power (AEP), Verizon and Roanoke Gas, all of whom stated no objection to the
request. Verizon stated that it would need to maintain a public utility easement.
The City Engineer advised that a sanitary sewer line runs under the subject alley,
and the petitioner will be responsible for providing easements or relocating the line if
necessary.
The requested closure will not have a discernible impact on traffic in the area.
Staff did not receive any comments opposing this request.
Vision 2001-2020 contains several references to the function of alleys in the City.
The Transportation element of the plan states:
"Access to parking by alleys can be an alternative to reduce the impact of cars
entering and exiting lots on neighborhood streets (p.66)."
The City Design chapter of the plan states:
"Where possible, alleys should be created to serve rear access garages and
parking areas (p.100)."
In addition, the City Design chapter states that alleys are one of the attributes of
downtown neighborhoods, and that relocation of utilities to alleys should be examined in
the future.
While the petitioner's request does not adhere to the design principles regarding
alleys stated in Vision 2001-2020, the petitioner's rezoning request and proposed use
of the subject alley are consistent with several policies and actions stated in the plan,
namely NH P5, NH P6, NH P7, and NH A27, as outlined in the concurrent rezoning
request. Approval of the petitioner's request will allow the development of underutilized
land in one of the City's Rehabilitation Districts.
During the Planning Commission public hearing, Mr. James Lesniak, Executive
Director of NNEO, and Don Harwood, project architect, presented the request on behalf
of NNEO. Frederick Gusler gave the staff report.
Recommendation:
The Planning Commission recommended approval of the petitioner's request to
vacate, discontinue and close the subject alley, subject to the conditions listed below
and does not recommend that the petitioner be charged for this piece of property. No
public inconvenience would result by the vacation of the right-of-way. The petitioner is
a non-profit organization and their use of the property will assist them in obtaining
federal tax credits.
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Said plat shall combine
all properties which would otherwise dispose of the land within the right-of-
way to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way, including the right of
ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall be
null and void with no further action by City Council being necessary.
Respectfully submitted,
Robe. rt B. Manetta, Chairman
Roanoke City Planning Commission
CC:
Darlene L. Burcham, City Manager
Rolanda Russell, Assistant City Manager for Community Development
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Petitioner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Application of Northwest Neighborhood
Environmental Organization (NNE0)
for vacation alley
)
)
)
)
)
APPLICATION FOR VACATING,
DISCONTINUING AND
CLOSING OF ALLEY
Northwest Neighborhood Environmental (NNEO), petitioner, applies to have all of the alley
from 6th Street, NW to 5th Street, NW in the block lying between Loudon Avenue, NW and Centre
Avenue, NW, in the City of Roanoke, Virginia, permanently vacated, discontinued and closed,
pursuant to Virginia Code Section 15.2-2006 and Section 30-14, Code of the City of Roanoke (1979),
as amended. This alley is more particularly described on the map attached and as follows:
Beginning at the east side of 6th Street, NW between lots bearing Official Tax Map Numbers
2013101 and 2013115 and extending east to its intersection with 5th Street, NW between lots bearing
Official Tax Map Numbers 2013114 and 2013123.
Extending North from the alley described in the preceding paragraph, on the West extending
along the east border of lot bearing Official Tax Map Number 2013109 and on the East extending
along the West border of lots bearing Official Tax Map Numbers 2013114 through 2013110.
extending north to its intersection with Loudon Avenue.
NNEO states that the grounds for this application are as follows:
(1) The applicant desires to use the property to be vacated for development of a low-to-
middle income housing development.
(2) The applicant's development will take away the functions of the alley, using the vacated
area for green space and pedestrian walkways.
(3) The alley's functions (water, sanitary sewer, and trash pickup) MI1 be relocated and
served within the applicant's development.
(4) The applicant's development cannot function as designed with the alley in service.
NNEO
802 Loudon Avenue, NW
Roanoke, VA 24016
Phone Number: 540-343-5674
WHEREFORE, NNEO respectfully requests that above-described alley be vacated by the
Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.2-2006 and
Section 30-14, Code of the City of Roanoke (1979), as amended·
bmitted
Hil'l~t~c'[io, P.C. Date
Agent for NNEO
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-
Alley Closure,
5th & 6th St, NW
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk(~ci.roanok¢.va, us
January 28, 2003
File #51-514
STEPHANIE M. MOON
Deputy City Clcrk
SHEILA N. HARTMAN
Assistant City Clerk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Donald C. Harwood, Project Manager
Hill Studio, P. C.
120 West Campbell Avenue
Roanoke, Virginia 24011
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 21,2003, a public hearing was held on the request of the Northwest Neighborhood
Environmental Organization, that all of the alley from 6th Street, N W. to 5th Street N. W.,
in the block lying between Loudon Avenue and Centre Avenue, beginning at the east side
of 6th Street between lots bearing Official Tax Nos. 2013101 and 2013115, and extending
east to its intersection with 5th Street, between lots bearing Official Tax Nos. 2013114 and
2013123, extending north, and on the west extending along the east border of the lot
bearing Official Tax No. 2013109 and on the east extending along the west border of lots
bearing Official Tax Nos. 2013114 - 2013110, inclusive, extending north to its intersection
with Loudon Avenue, be permanently vacated, discontinued and closed.
On motion, duly seconded and unanimously adopted, the public hearing was continued
until the regular meeting of Council on Monday, February 3, 2003, at 2:00 p.m., or as soon
thereafter as the matter may be heard, in order to address certain concerns raised by
Quality Produce Co.
Mary F. Parker, CMC
City Clerk
MFP:mh
pc:
G. MichAel Pace, Jr., Attorney, Gentry, Locke, Rakes and 'Moore, P. O. Box40013,
Roanoke, Virginia 24022-0013
Mr. and Mrs. Robert Crowder, 522 Loudon Avenue, N. W., Roanoke, Virginia 24016
Mr. Ronald Buckner, P. O. Box 6597~ Roanoke: Virginia 24017
Mr. Jeffrey Persinger, 3518. Toms Road, Barboursville, Virginia 22923
'*~ H:~Agenda.03~January 21,2003 correspondence.wp ,
James Lesniak, Executive Dire~or, and
Donald C. Harwood, Project Manager
January 28,2003
Page 2
pc:
St. John's Grand Lodge, 531 Centre Avenue, N. W., Roanoke, Virginia 24016
Mr. Walter S. Bandurski and Mr. Michael Bandurski, cio Virginia Container, 701
Irvine Street, S. W., Roanoke, Virginia 24015
Mr. Walter S. Bandurski and Mr. Michael Bandurski, 6152 Twine Hollow Road,
Salem, Virginia 24153
Mr. Edward Keeling, 7092 Starlight Lane, S. W., Roanoke, Virginia 24018
Mr. Clarence Wallace, 1602 Gilmer Avenue, N. W., Roanoke, Virginia 24017
Eric Evans and C. Powell, 3913 Plantation Road, N. E., Roanoke, Virginia 24012
Ms. Delinda Powell and Mr. Harold Johnson, 1726 Patterson Avenue, S. W.,
Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
Rolanda A. Russell, Assistant City Manager for Community Development
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackwor[h, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Elizabeth A. Neu, Director, Economic Development
~ ' I-#~"~altlJ~¥ 21.2003 correspond en ce .wpd
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
UTY CLE K'Oa
The Roanoke Times
+
NORTHWEST NEIGHBORHOOD ENV.
832 LOUDON AVE NW
ENVIRONMENTAL ORGANI
ROANOKE VA 24016
REFERENCE: 80088257
02049441 Alley Closing
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir,g~ia. Sworn and subscribed before me this
_/_~_ .... day of January 2003. Witness my hand and
~//~~_~~ Notary Public
PUBLISHED ON: 01/03 01/10
NOTIOE OF PLr~uo. HE. NO
may a~ear On the
I'
TOTAL COST: 317.40
FILED ON: 01/17/03
.................................................. + ...........................
Signature: ............ , Billing Services Representative
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Tuesday,
January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on
an application to permanently abandon, vacate, discontinue and close, to the extent the City
has any legal interest in said public right-of-way, the following public right-of-way:
All of the alley from 6th Street, N.W. to 5th Street, N.W., in the block lying
between Loudon Avenue, N.W., and Centre Avenue, N.W., beginning at the
east side of 6th Street, N.W., between lots bearing Official Tax Nos. 2013101
and 2013115, and extending east to its intersection with 5th Street, N.W.,
between lots bearing Official Tax Map Numbers 2013114 and 2013123,
extending north, and on the west extending along the east border of lot bearing
Official Tax Map Number 2013109 and on the east extending along the west
border of lots bearing Official Tax Map Numbers 2013114 through 2013110,
extending north to its intersection with Loudon Avenue.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on
the above date and be heard on the question. If you are a person with a disability who needs
accommodations for this public hearing, contact the City Clerk's Office, 853-2541, by
Thursday, January 16, 2003.
GIVEN under my hand this 30th day of December ,2002.
Mary F. Parker, City Clerk.
H/NOTICES/N CLOSE-ALLEYSTH&6THST012103 DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, January 3, 2003, and once on Friday,
January 10, 2003.
Send affidavit to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
James Lesniak, Executive Director, NNEO
802 Loudon Avenue, N.W.
Roanoke, Virginia 24016
(540) 343-5674
and
Robert Crowder
522 Loudon Avenue, N.W.
Roanoke, Virginia 24016
(540) 343-5674
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clcrk~ci.roanoke.va.us
January 9, 2003
File #514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
James Lesniak, Executive Director
Northwest Neighborhood
Environmental Organization
802 Loudon Avenue, N. W.
Roanoke, Virginia 24021
Donald C. Harwood, Project Manager
Hill Studio, P. C.
120 West Campbell Avenue
Roanoke, Virginia 24011
Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by tl~e Council of the City of
Roanoke on Tuesday, April 6, 1981, I have advertised a pu§lic hearing for Tuesday,
January 21,2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of the Northwest Neighborhood Environmental
Organization that all of the alley from 6th Street, N. W. to 5th Street N. W., in the block
lying between Loudon Avenue, N. W., and Centre Avenue, N. W., beginning at the east
side of 6th Street between lots bearing Official Tax Nos. 2013101 and 2013115, and
extending east to its intersection with 5th Street, N. W., between lots bearing Official Tax
Nos. 2013114 and 2013123, extending north, on the west extending along the eaSt border
of the lot bearing Official Tax No. 2013109 and on the east extending along the west
border of lots bearing Official Tax Nos. 2013114 - 2013110, extending north to its
intersection with Loudon Avenue, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a report of the City Planning Commission, a
notice of the public hearing and an Ordinance. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at
540-853-2431. Questions with regard to the City Planning Commission report should be
directed to the Department of Planning, Building and Development at 540-853-1730.
It will be necessary for you, or your representative, to be present at the January 21
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely
Mary F. Pa er, CMC
City Clerk
MFP:mh
Enclosure
H:~Public Headngs,03~January 21.att-po.lttrs.wpd
MARY F, PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.manoke.va, us
January 9, 2003
File #514
STEPItANIEM. MOON
Deputy CityClerk
SHE1LA N. HARTMAN
Assistant City Clerk
Mr. and Mrs. Robert Crowder
522 Loudon Avenue, N. W.
Roanoke, Virginia 24016
Mr. Ronald Buckner
P. O. Box 6597
Roanoke, Virginia 24017
Mr. Jeffrey Persinger
3518 Toms Road
Barboursville, Virginia 22923
St. John's Grand Lodge
531 Centre Avenue, N. W.
Roanoke, Virginia 24016
Mr. Walter S. Banduski and
Mr. Michael Bandurski,
c/o Virginia Container
701 Irvine Street, S. W.
Roanoke, Virginia 24015
Mrl Walter S. Bandurski and
Mr. Michael Bandurski
6152 Twine Hollow Road
Salem, Virginia 24153
Mr. Edward Keeling
7092 Starlight Lane, S. W.
Roanoke, Virginia 24018
Mr. Clarence Wallace
1602 Gilmer Avenue, N. W.
Roanoke, Virginia 24017
Eric Evans and C. Powell
3913 Plantation Road, N. E.
Roanoke, Virginia 24012
Ms. Delinda Powell and
Mr. Harold Johnson
1726 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Ladies and Gentlemen:
Pursuant to previsions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Tuesday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 21, 2003, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, on the request of the Northwest Neighborhood Environmental
Organization that all of the alley from 6th Street, N. W. to 5th Street N. W, in the block
lying between Loudon Avenue, N. W., and Centre Avenue, N. W., beginning at the east
side of 6th Street between lots bearing Official Tax Nos. 2013101 and 2013115, and
extending east to its intersection with 5th Street, N. W., between lots bearing Official Tax
Nos. 2013114 and 2013123, extending north, on the west extending along the east border
of the lot bearing Official Tax No. 2013109 and on the east extending along the west
border of lots bearing Official Tax Nos. 2013114 - 2013110, extending north to its
intersection with Loudon Avenue, be permanently vacated, discontinued and closed.
H:\Public Headngs. O3\January 21.att-po. Ittrs.wpd
Intemsted P~perty Ownerand/or
Adjoining Property Owner
January 9,2003
Page 2
The City Planning Commission is recommending that Council approve the request for alley
closure. If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the
Department of Planning, Building and Development at 540-853-1730.
Sincerely,
Mary F. Parker, CMC/
City Clerk
MFP:mh
H:\Public Headngs. O3~January 21.att-po.lttrs.wpd
TO THE CiTY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE CLOSURE REQUEST OF:
6th N ' and alley extending )AFFIDAVIT
NNEO for alley running from 5th to , .vv.,
southerly from Loudon Avenue, N.W. )
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) TO-WIT:
)
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary
to the Roanoke City Planning Commission, and as such is competent to make this
affidavit of her own personal knowledge. Affidavit states that, pursuant to the
provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the
Planning Commission of the City of Roanoke, she has sent by first-class mail on the 3rd
day of December, 2002, notices of a public hearing to be held on the 19th day of
December, 2002,on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name
Mailinq Address
2013101 Petitioner
2013102
2013103
2013105through 2013109
2013117 through 2013119
2013122
2013110 thmugh 2013112
2013104
RobeA and Joy Crowder
522 Loudon Avenue, NW
Roanoke, VA 24016
2013114
Ronald Buckner
P O Box 6597
Roanoke, VA 24017
2013108
Jeffrey Persinger
3518 Toms Road
Barboursville, VA 22923
2013115
2013116
St. John's Grand Lodge
531 Centre Avenue, NW
Roanoke, VA 24016
2013117
Walter S. and Michael Bandurski
c/o Virginia Container
701 Irvine Street, SW
Roanoke, VA 2405
2013119
Walter and Michael Bandurski
6152 Twine Hollow Road
Salem, VA 24153
2013120
2013121
Ed Keeling
7092 Starlight Road
Roanoke, VA 24018
2013123
Clarence Wallace
1602 Giimer Avenue
Roanoke, VA 24017
2013113 Eric Evans & C. Powell 3913 Plantation Road
Roanoke, VA 24012
Delinda Powell and Harold Johnson 1726 Patterson Avenue
Roanoke, VA 24016
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 3rd day of December, 2002
Notary Public
My Commission Expires: ~'~-~¢-~g/,~ ._~C_2~ ~ g
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on Thursday, December
19, 2002, at 1:30 p.m., or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to consider the
following:
Request from Northwest Neighborhood Environmental Organization and Robert
Crowder to rezone properties on the south side of the 500 block of Loudon Avenue,
N.W., identified as Official Tax Nos. 2013101 through 2013109, inclusive, from RM-2,
Residential Multifamily, Medium Density District, to RM-3, Residential Multifamily,
High Density District; and properties on the north side of the 500 block of Centre
Avenue, N.W., identified as Official Tax Nos. 2013117, 2013118 and 2013119, from
LM, Light Manufacturing District, to RM-3, Residential Multifamily, High Density
District; and that an alley running from 5th Street to 6th Street, N.W., between Loudon and
Centre Avenues, N.W., as well as alley extending in a southerly direction from Loudon
Avenue, N.W., to the aforesaid alley, lying between Official Tax Nos. 2013109 through
2013114, inclusive, be permanently vacated, discontinued and closed.
A copy of said applications are available for review in the Department of Planning
Building and Development, Room 166, Noel C. Taylor Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person who needs accommodations for this hearing, please contact the
Department of Planning Building and Development at 853-1730 before 12:00 noon on the
Monday before the date of the hearing listed above.
Martha P. Franklin, Secretary
City of Roanoke Planning Commission
· Please prim in newspaper on December 3 and 10, 2002
Please bill:
James Lesniak, Executive Director
Northwest Neighborhood Environmental Organization
832 Loudon Avenue
Roanoke, VA 24016
Please send affidavit of publication to:
Deparlment of Planning Building and Development
Room 166, Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
MARY F. PARK~R~ CMC
Ci~ Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va, us
November 11,2002
File #514
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N, HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application received in the City Clerk's Office on November 7, 2002, from the Northwest
Neighborhood Environmental Organization, Petitioner, requesting that all of the alley from
6th Street to 5th Street, N. W., in the block lying between Loudon Avenue and Centre
Avenue, N. W., be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker CMC
City Clerk
MFP:mh
Enclosures
H:\Rezonings - Street. Alley Closings.02\Northwest Neighborhood Environmental Organization.alley closing.wpd
Robert B. Manetta, Chair
November 11,2002
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
James Lesniak, Executive Director, Northwest Neighborhood Environmental
Organization, 602 Loudon Avenue, N. W., Roanoke, Virginia 24016
Donald C. Harwood, Project Manager, Hill Studio, P. C., 120 West Campbell
Avenue, Roanoke, Virginia 24011
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
H:~,.ezonings - Street. Alley Closings.02\Northwest Neighborhood Environmental Organization.alley closing.wpd
FAX TRANSMISSION
CITY OF ROANOKE
CITY COUNCIL/CITY CLERK
215 CHURCH AVENUE, S.W., ROOM 456
ROANOKE, VIRGINIA 24011-1536
(540) 853-2541
FAX: (540) 853-1145
To:
Mayor and Members of Council
City Manager
City Attorney
Director of Finance
Date: January 31, 2003
Fax #: Pages: 9, including this cover
sheet.
From: Stephanie M. Moon, Deputy City Clerk
Subject: 5.a. - Roanoke Valley Economic Development Parmership Presentation
For your information, attached is a copy of a report that will be presented by Phillip
Sparks, Executive Director, Roanoke Valley Economic Development Partnership, at
the 2:00 p.m., Council meeting on Monday, February 3, 2003.
sm
RNKE ECON DE~ PRRTNERS Fax=540-344-6096 5an 31 '03 13:43 P.02/09
Roanoke Valley Economic Development Partnership
FY2002-03
Proposed Program of Wo~
RNKE ECON DEr PRRTNERS Fax:540-544-6096 Jan 31 '05 13:43 P.05/09
Roanoke Valley Economic Development Partnership
Mission:
To successfully recruit new businesses to our area while fostering expansion of
our existing Industrial base.
Goals and Strategies:
Goal #1: Attraction of New Business
Significantly inc~,ease the growth of quality jobs end capital investment in the Roanoke
Valley region through aggressive new business recruitment sfralegies.
~trateay #1:
Leverage our existing advantages to result ta~g~t industry
clusters including tmnsportatlon equipment, optics, printing and
packaging, bio-technology projects, information technology, and
large retail projects. Enhance the business climate to support the
expansion and attraction of these specific indust~es in our region.
Strateev #2:
Develop and maintain an inciustry-leading prospect response,
handling and closure program surpassing that of our direct
competitors.
Stmteav#3:
Develop enhanced data systems and research capability which
provide current end acourata information to support the decision
making of business leaders and economic development
strategists.
Goal #2: Implement~tion of MaW, eting Strategies
Effectively promote the Roanoke Valley region to enhance our image es a preferred end
stmte~ic business Ioce#on,
Strategy #1: Develop the finest ecanomic development maff, etlng materials
and products, with a special emphasis on new technologies.
Stmteov #2: Increase mcagnition of the Roanoke region as a preferred
business location,
Stmtenv #3: Expand local and national mart:eting efforts promoting our region
as the preferred location for business expansion.
RNKE ECON DE~ PRRTNERS Fax:540-544-6096 9an 51 '05 15:4~ P.04/09
Goal #3: Economic Development Advocacy
· The Partnership serves as the Roanoke Valleys external marketing organization andin
support of that mission will work to coordinate and support the economic development
efforts of the vadous public secior entities within the seven localities in the region.
Strategy#I:
Tl~e Partnership will provide a neutral forum at which public sector
officials, and business and community leaders from throughout the
Roanoke Valley can discuss economic development issues and
challenges which cross our region (i.e. transportation,
infrastructure, won~force development/recruitment, etc.)
Goal ~4: Local Industry Outreach
The Partnership will work to ensure continued growth of our local economic base by
facilitating expansion efforts of p#mary sector businesses throughout the Roanoke
Valley region.
Strategy #1;
In conjun~on with our investor relations ancl calling program,
Partnership staff and volunteer leaders will regularly visit with local
manufacturers and othe¢ base industries to identify local business
issues and opportunities.
RNKE ECON DE~ PRRTNERS Fax:540-544-6096 3an $1 '05 13:44 P.05/09
Opportunity Generation
As of December 31, 2002
FY 2002/03 Advertisine Placement
Since Nov 30 Total YTD. FY Target %'of Goal
Ads Placed 2 17 53 32.1%
Reach 90,000 84~981 2~2~.9~424 37.4%
Qualified Leads 4 63 150 42.0%
Website Visits 1~403 10~0~7 30~000 33.4%
Website Hits 5,690 41,806 90~000 46.5%
Website Inquiries ... 2 25 50 50.0%
Suspects 4 9 52 17.3%
Prospect Visits (web & ads) 0 2 5 S0.0%
Ads placed in:
Business Facilities (Aug & Nov)
* Expansion Management (July, Sept, Nov, Dec)
· Site Selection
· Expansion Solutions
· Plants Sites & Parks
· Virginia Business
Area Development (Sept, Oct & Nov)
Site Selection (Nov, Dec.)
· SiteNet Dispatch (internet)
· Southern Business & Development (Nov)
FY2002/03Markefine
..... Since Nov 30 Total YTD FY Target % of Goal
Number of Shows 0 6 9** 66~7%
Exposure to Co. 0 6,007 12~000' 50.1%
Inquiries 1 18 200 9.0%
..Qualified Leads 3 14 50 2.8%
Suspects 0 ......... 6 25 24%
Prospects 0 2 5 40.0%
Site Location Consu'it~nts 24 26 36 72.20/0
VEDP Mktg Managers 0 19 15 126.7%
RNKE ECON DE~ PARTNERS Fax:5~O-5~-6096 Jan $1 '05 15:44 P.06/09
** VEDP has dropped 3 trade shows that we normally work with them, For the
purposes of this report, dropping the Hannover Germany show drops the FY Target from
10 to 9
* Because of the above-mentioned development, the exposure target should drop from
13,000 to 12,000
Shows Upcoming:
, Society of Automotive Engineers
West Pack (medical design & mfg)
FY 2002/03 Marketing Missions
Since Nov 30 Total YTD FY Target. % of Goal
Number of Missions 0 I 3 33.3%
Qualified Leads 0 6 30. . 20.0%
0 6 10 60%
Suspects ....
Prospects 0 I 5 20%
.FY 2002/03 Site Location Consultants
Since Nov 30 Total YTD FY Target % of Goal
Newsletter 0 4 12 33.3%
Annual Report 0 1 I 1~ ....
Visits 0 1 3 33.3%
Trade Show Contacts .... 1 27 .20 135%
prpspects .... 3
· A consultant visit will Hkely occur in early 2003
FY 2002/03 VEDP Mark~,g. Mananers
Since Nov 30- Total YTD FY Target , % of Goal
VEDP Visits 2 " $ 10 50.0%
Contact Mkt Manager 14 25 40 62.5%
Contact Mkt Mgr/Trade show 0 I,~,, 15 126.7%
Rke Visits/Tours 0 1 4, 25%
Prospect VEDP..,, 2 3 6 50.0%
RNKE ECON DEU PRRTNERS Fax:540-344-6096 Jan 31 '03 13:45 P.07/09
FY 2002103 Existinp Business Develop, meat Tareets
Since Nov 3.0 Total YTD FY Target % of Goal.
Partner Visits (Phil) 22 26 104 25.0%
Existing Business Visits (staff) 8 29 52 partner 55.7%
6 22 52 new 43.3%
Business Co_m_m_!ttee I 2 4 50%
Advisory Committee 4
Roundtnbles ' i 4 12 33.3 °~o
· Advisory committee meeting is scheduled for early 2003
FY 2002/03 Relationshin Building - NRV Alliauce
Since Nov 30 Total YTD FY Target % of Goal
Marketing Missions 2
Trade Sbo.w,s., 2
Regionnl Marketing piece 1
VEDP Tours 0 1 .... 2 ,. 50.0%
Regional marketing piece is in production
Will work SAE 2003 (automotive show) with NRVA/Wlll have appointments set
with companies at the show
FY 2002/03 Resource Network Action Plan Target
R.e~ntion/Plcdges
New Pledges
Since Nov 30
$11,750
Total YTD
FY Target % of Goal
90% 65.2%
$40,000 24.3%
$174,950
{$1,$oo $9,?so
RNKE ECON DEr PRRTNERS Fax:5~O-$44-6096 5an 51 '05 15:45 P.08/09
FY2002/03 Editorial Placement
Since Nov 30 Total YTD FY Target % of Goal
Placement 11 30 36.7%
Reach $08~000 2 M 2~.4%
Cluster Reach 100~000 900,000 13.4%
Biotech 45,000 5.0%
Automotive. . ..
MicroElectronics
Primar~
Return on Investment 4.1 to 1
Editorial in:
* Site Selection Online Insider
Site Selection
· Expansion Management
Business Facilities
· Expansion Solutions
· Plants Sites & Parks
* Southern Business & Development (2 articles)
· Virginia Business
Potomac Tech Journal
Site Selection (Virginia section)
RNKE ECON DEU P~RTNERS Fax:5~O-$44-6096 Jan 31 '03 13:45 P, 09/09
Active Prospects
As of December 31, 2002
Praposals,P.ending
Employment Investment Source
~394 300 $40M Trade Show
0427 400-700 $30M Website
Total Proposal Pending 700-1000 $70M _
~ctivelv Conslderint~ _ No Prooosnl Yet
Employment Investment Source
0419 25 $2M Local
~29 25-100 $12-15M VEDP
0432 220 $1-5M LO,cai
0433 35 $2. M Ad
0436 N/A N/A Lg.cnl
0438 ........ N/A N/A VEDP
0439 75 $30M VEDP
0440 10.50 N/A Called
Total Actively Considering 390-505 $47-54M
Lon~ Range
~ ~mployment Investment Spur,ce
~405 ' ~$ $40M ., VF. DP
#424 80 ....... $12M. Consultant
Total LOng Range lS5 SS2M
Total number of current prospects: 12
Total projected employment for afl prospects: 1245-1660
Total projected investment for all prospects: $169-176M
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3, 2003
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Roanoke Valley Economic Development
Partnership in which they will present their annual report of activities at the
regular meeting of City Council on Monday, February 3, 2003.
DLB:sm
c: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
City Manager
RNKE ECON DEV P~RTNER$ Fax:540-344-6096 Jan 24 '03 1~:57 P.O~zO~
January 24, 2003
TO: StephanieMoon
Fax853-1145
FR:
RE:
FayeRichardson
Annual Partnership report to Roanoke City Council
This is to .request time on the February 3rd, 2:00 p,m. Roanoke city council's agenda to present a brief
annual report of activities of the Roanoke Valley Economic Development Partnership.
Please call 343-1550 to confirm date and time.
Thank you~
FayeRichardson
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
T¢lephonc: (540) 853-2541
Fax: (540) 853-1145
E-mail: ¢lerk~¢i.roanoke.v a.us
February 7, 2003
File #51-54~200
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Robert B. Manetta, Chair
City Planning Commission
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Manetta:
I am enclosing copy of a communication from The Angels of Assisi requesting amendment
of permitted exceptions in the C-3, Central Business District, to permit veterinary services,
which communication was before the Council of the City of Roanoke at a regular meeting
on Monday, February 3, 2003.
On motion, duly seconded and adopted,.the request was referred to the City Planning
Commission for study, report and recommendation with regard to a text amendment for a
special exception to be added to the C-3 zoning classification.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Enclosure
pc~
Norman D. Mason, President, Board of Directors, The Angels of Assisi, P. O. Box
6129, Roanoke, Virginia 24017-0129
Darlene L. Burcham, City Manager
Willard N. Claytor, Director, Real Estate Valuation
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Building Commissioner
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
HSAgenda.03~February 3, 2003 correspondence.wpd
RALPH K, SMITH
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 3, 2003
Council Members:
William D. Bestpitch
William H. Carder
M. Rupert Cutler
Alfred T. Dowe, Jr.
C. Nelson Harris
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
We jointly sponsor a request of The Angels of Assisi to address Council with regard to an
amendment to permitted exemptions in the C-3, Central Business District, at the regular
meeting of City Council on Monday, February 3, 2003, at 2:00 p.m.
Sincerely,
William D. BestI
Council Member
Council Member
WDB:WHC:sm
pc: Darlene L. Burcham, City Manager
N;~CKSMI ~AGENDA 02/COUNCIL FORM LETTER FOR AGENDA ITEMS DOC
81/38/2883 14:34 5482657742 ABC TV APP PA~E 82
To Thc Honorablc Mayor of The City of Roanoke
And the Honorable Members of City Council
January 30, 2003
Dear Mayor & Members:
I would like to appear bctbm the Mayor and Council to present a petition on behalf of
The Angels of Assisi requesting a change in thc exemptions pcnnism'ble for the curt'em
C3 zoning. The Angels of Assisi is a clu~rity whose purpose is to provide low income p~t
owners with affordable veterinnry s~vic~. Since its inception in August 2001 The
An/cls of Assisi surgical unit has pedortned in Roanoke and in thc Roanoke Valley ow~
9000 spays or neuters for low income owners of pets and for locsl humane shelters.
In August 2002 The Angels of Assisi opted · small full-servic~ clinic providin~
outpatient medical service~ and surgeries to low income citizens of Roanoke and the
Roanoke Valley. Although rcslrictcd in space and opened initially only three (3) days a
week, this clinic has provided service to over 1100 patients through January 2003.
The Angels of Assisi would like to expand its charitable scl'vices to the Roanoke
community by scquirin~ n lerner clinic facility. We have located and placed on contract
the buildin$ located at 415 Campbell Ave. (the former Plasma Clinic). Unfortunately, this
location is zoned C3 for which there does not exist an exemption for vet~ hospitals
or clinics for the Board of Zo~ Appeals to consider. If we are dole to purchase and
improve this property (which has been vacant for over two (2) y~rs), we feel we can
better serve the needs of Roanoke citizens and at the same ~me enhance a portion of o~
"downtown" which has be~m filled largely with vacant building and wm~ouses, This
localiun is also near the City Police Deptuh,,em which would nllow us to provide free
service to the city's canine "ottic~s" in the K-9 corp.
Assisi Animal Clinics of Virginia, inc.
A Non-Profit Organization
i-888-661-1113
P.O. Box 6129~Roanoke, Virginia 2401743129
Without Council acting to add this exemption possibility for thc BZA to consider this
~xpended clinic will not happen in the city. Please keep in mind we will not be housing
animals outside and we have plans to sisuificanfly improve the eu~ire look of this now
vacant building and back pzrlcln~ lot. Please also considor Tl~e Angels of Assisi is a
charity operating in the City of Roanoke without receiving e single l~mY of state, local
or federal money. Its ~ntire funding is derived from thc donations of two Roanoke-based
businesses. Wc seek only the Council's suppo~ to implement ,, cl~nge in the C3 zoning
code to allow for ~n exemption to be oonsidered by the BZA. We feel our pt~ce at
location will enhance the neighborhood and will also provide desperately needed services
for those fun'y friends who can not speak for themselves but who bring such joy and
comfort to thc lives of us ~.
Norman D. Mason, Presider
Board of Directors, The Angels of Assisi
Roanoke, VA
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable Dr. M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of Council:
Su~e~:
Citizen Survey Results
Please reserve space on Council's regular agenda for a 15-minute briefing on the
above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/sms
c: City Attorney
Director of Finance
City Clerk
City of Roanoke Citizens
Survey 2002
Conducted by:
The Virginia Tech Center for Survey Research
Methodology
· Random Sampling Design
· Survey Instrument Focus: New Items and Comparability
· Dates of Administration: 10/9/03-11/12/03
· Survey Pre-test
· Survey Administration Via Telephone
· 501 Completed Telephone Interviews
· Sampling Error: _+4.5 percent
· Survey Length: 20 Minute Average
Citizen Ratings of the City of Roanoke
As A Place To Live: 2000-2002
100
90
80
70
60
50
40
30
20
10
0
83.4
78.8 78.7
[] 2000
· 2001
· 2002
20.0 20.8
16.4
0.2 1.2 0.6
Excellent/Good Fair/Poor Don't know/Refuse
Citizen Ratings of Quality of Life in the
City of Roanoke
100'
90-
80
70
60-
50
40
30
20
10
0
79.4 79.2
2000 2002
Percentage of 'Excellent' and 'Good' Responses
2
Citizen Agreement on Roanoke Strategic
Issue Survey Items 2002
Survey Item % Agree
i Cit~ government should encourage land developers to preserve more ~ spaee/trees 90.0:
Roanoke's neighborhoods are ~ places to live 87.4
Downtown is vibrant/dy~m!c destination offering mix of restaurants/en[~ainment/attract ons: 84.8
Clean alr~ and~ water are v~ued by the eat~ Roanoke con!munity 80.0
.C!ty ~ ~e4~ goed job offering multic¢!~?~ eyents.and attractions 79.0
:Cit7 government does goal job of historical preservation/proteetion in the City 788:
Neighborhoeds provide needed businesseqservieeqactivit es 78 0:
There is a good m!x of housing types and affordability in Roanoke 77.0
Effectiveness of City government in handling community needs* 74.3
Transportation system allows good mix oftransportat on tions 74
City promotes lifelong learning, encourages institutions that reco ize chang~g'n economy/world 73.9
* Response Category Difference
Citizen Agreement on Roanoke Strategic
Issue Survey Items 2002
Surve~ Item % A~ree
Roanoke's downtown is becoming the region's economic engine and cultura~ center 73.5
Schg01 programs ensure children get quality education for workplace entry/higher education 73.1
Roanoke pr0¥!de~ recreational facilities~programsthat meet ne~ghborh~od/commun ~ needs 72.7
Roanok~ .does good jobprgviding health/human services to citizens who nced hem 72.5
Roanoke has balanced population m terms of age/income/background/lifestyle 70.5
The services provided by the City are worth the taxes paid by citrons 70.3
More trees should be planted in parks/public areas within your mghborhood 69.9
Roanoke does good job developing/attracting businesses in biotechnology, op lCS. and I T 69.7
Regional. lgeenwnTsyst em effeeti ely links neighborhoods/downtown to outdoor attractions 67.7
City g0vernment does a good job of educaling citizens abou City services 66.3
City officials actively ~nvotve c~nzens in City government business 65.5
3
Citizen Agreement on Roanoke Strategic
Issue Survey Items 2002
Survey Item % A~ree
City doe? good job promoting Roanoke as t~ tourist destination for outdoor/famil3 vacations 65.1
Educa[ional reanprces and opportunities available in Roanoke * . 64,3
Citygovernment does good job develo, pin~ redeveloping commercial/industrial areas in Cit y 63.7
City government performance is improving in Roanoke 63.1
Roanoke's air tran~or~tinn system effectively links region to major national destinations 59.5
Roanoke focuses on mprovingstudent skills and workforce to match needs of employers 59.5
Roanoke. does good j'ob focusin g on unique needs of youths 56.3
Roanoke actively expanding cooperative efforts with local govemmems ~n regm 53.7
How much of the time do you th~nk you can trust the City to do what is fight · 49.3
City officials do good job bringing higher paying jobs to City 44.1
City government's efforts to improve the local economy * 40.5
* Response Category Difference
Level of Citizen Satisfaction With
Overall Quality of City Services:
2000-2002
92
91
90
89
88
87
86
85
1.0
87.0
2000 2001 2002
'Very' or 'Somewhat' Satisfied
4
Citizen Ratings of City Services as
'Excellent' or 'Good': 2002
(93) Emergency and Rescue Services
(91) Fire Protection Services
(89) Public Library Services
(88) Weekly Trash Collection
(87) Mowing of City Parks
(84) City Beautification Programs
(83) Sewer Utility Services
(83) Mowing Street Medians/Roadsides
(83) Emergency Call Center
(83) Convenience of Paying Bills
(82) Recreation Facility Maint.
(81) Police Services
(80) Large Item/Brash Pick-up
(78) Cultural Activities/Events
(77) Animal Control
(77) Recycling Services
(77) Leaf Collection
(76) Removal of Snow and Ice
(75) Street Lighting
(73) Information to Citizens
Citizen Ratings of City Services as
'Excellent or 'Good': 2002
(72) Water Utility Services
(72) Street Sweeping
(70) Recreation Programs
(70) Storm Drainage Maintenance
(69) City-owned Building Maint.
(64) Emergency/Disaster Mgmt.
(64) Street Paving/Maint./Repair
(63) Neighborhood Org. Support
(62) Health Department
(61) Roanoke Public Schools
(60) Curbs/Gutters/Sidewalks
(60) Traffic Planning
(58) Valley Metro Bus Services
(55) Building Inspections
(54) Economic Development Assist.
(53) Regulation/Land Use Zoning
(52) City Parking Facilities
(49) Weed Abatement
(46) Response to Citizen Complaint~,
(44) Building Permit Process
5
Services With Largest Favorable Percentage
Increase Since 2001
Increase of
10% or More '~
City Service Listed by Percentage Increase Since 2001
Maintenance of Storm Drainage Systems (20)
Curb/Gutter/Sidewalk Repair/Construction (19)
Mowing Medians/Roedsides (19)
Street Sweeping (19)
Animal Control (17)
Regulation/Zoning for Land Use (16)
Special Cultural Activities/Events (16)
Convenience of Paying City Bills (I 5)
Removal of Snow and Ice (15)
Building Inspections (14)
Sewer Utility Services (14)
Street Paving, Maintenance and Repair 03)
Trash Pick-up of Large llem~Brush (13)
Weed Abatement (13)
Leaf Collection (13)
Maintenance of City-owned Buildings (13)
Maintenance of Parks and Rec. Facilities (13)
Economic Development Assistance to Business (12)
Service/Activity Information to Citizens (12)
Weekly Trash Colleetion (12)
Transportation Planning for Traffic (I 1)
Building Permit Application/Review (10)
City Parking Facilities (10)
City Support of Neighborhood Orgs. (10)
Citizen-proposed
Cost Savings Measures
· New open-ended survey item in 2002 in response to
City government's efforts to reduce spending
· Respondents asked for opinions on services that could
be reduced or eliminated
· 96 out of 501 respondents provided a suggestion
· Most suggestions mentioned only once, a small number
of suggestions mentioned by more than one respondent
6
Opinions Regarding Customer Service
2001-2002 Comparison
Levels of Agreement (Strongly and Somewhat)
+ Government employees are generally, friendly, courteous and helpful:
down 3% to 85%
It is easy to contact the appropriate government office when you need a
particular service or have a question: down 1% to 70%
· Government employees provide prompt service: same at 77%
Government employees treat citizens fairly: up 3% to 82%
· Convenient parking at government offices is generally available: down
1% to 43%
· Government office locations are convenient: down 1% to 74%0
Government office hours are convenient: up I% to 79%
New Item in 2002: City parking facility attendants and management staff
are generally polite and responsive: 80%
7
CITY OF ROANOKE CITIZENS SURVEY 2002
Record Number
Phone Number
FIPS
Respondent Number
Status
CALL RECORD
Priority
Interviewer ID
Number of Attempts
Callback Date/Time
Interviewer Message
Cur
Answering Machine
Automated Refusal SerVice
Busy Signal
Callback
Hard Refusal
Hello, my name is and I'm calling from Virginia Tech on behalf of the
City of Roanoke. We are interested in your opinions about important city issues, services, and
programs. JIF NECESSARY: I need to speak with an adult in your household (AGE 18 OR
OLDER). Would that be you?l
[GO TO Q1] YES 1
NO 2
B. May I speak with that person?
[REPEAT FIRST TWO SENTENCES OF A, GO TO Q1] YES 1
NO 2
C. When may I call back to speak with (him/her)?
D. Just so that I will know whom to ask for, what is (his/her) first name?
QI. First, do you live in the City of Roanoke?
YES [GO TO Q2] 1
NO 2
DK/RF 3
Endl: I'm sorry, our study requires that we speak only with individuals living in Roanoke.
Thank you very much for your time.
A1
Q2.
How would you rate Roanoke as a place to live today, in 2002? Would you say excellent, good,
fair or poor?
EXCELLENT 1
GOOD 2
FAIR 3
POOR 4
DK/RF 5
Q3. How would you rate the City government's efforts to improve the local economy?
Q4.
EXCELLENT 1
GOOD 2
FAIR 3
POOR 4
DK/P,X 5
How would you rate the educational resources and opportunities available to you and your
family in Roanoke?
Q5. How would you rate the quality of life in the community?
Q6.
EXCELLENT 1
GOOD 2
FAIR 3
POOR 4
DK/KF5
Q7.
EXCELLENT 1
GOOD 2
FAIR3
POOR 4
DKIRF5
How would you rate the effectiveness of the City of Roanoke government in meeting
community needs? Would you say very effective, somewhat effective, somewhat ineffective or
not at all effective?
VERY EFFECTIVE 1
SOMEWHAT EFFECTIVE 2
SOMEWHAT INEFFECTIVE 3
NOT AT ALL EFFECTIVE 4
DK/RF 5
Now I'm going to ask your opinion about some issues that are important in the City of
Roanoke. For each statement please indicate your level of agreement.
The first statement is...Roanoke
city officials actively involve
citizens in the business of city
government. Do you...
strongly somewhat somewhat or strongly
agree, agree, disagree, disagree?
DK
A2
b. City government performance is STRONGLY SOMEWHAT
improving in Roanoke. AGREE AGREE
c. Roanoke city officials do a good
job of bringing higher paying STRONGLY SOMEWHAT
jobs to the city. AGREE AGREE
d. There is a good mix of housing
types and aflbrdability in
Roanoke.
e. Roanoke's transportation system
allows for a good mix of
transportation options like auto,
public transit, pedestrian, and
bicycle traffic.
f. Roanoke's neighborhoods are
good places to live.
g. Roanoke's neighborhoods
provide the necessary
businesses, community services,
and activities that people need.
h. Roanoke does a good job of
focusing on the unique needs of
STRONGLY
youths. AGREE
i. The city does a good job of
offering multicultural events STRONGLY
and attractions.
AGREE
j. Roanoke is actively expanding
cooperative efforts with other STRONGLY
local governments in our region. AGREE
k. Roanoke does a good job of
developing existing businesses
and am'acting new businesses in
the fields of biotechnology,
optics, and information STRONGLY SOMEWHAT
technology. AGREE AGREE
1. Clean air and water are valued
by the entire Roanoke STRONGLY SOMEWHAT
community. AGREE AGREE
m. The services provided by the
City of Roanoke are worth the
taxes paid by citizens.
n. Roanoke has a balanced
population in terms of age,
income, background and
lifestyle.
o. Roanoke's air transportation
system effectively links the
region to major national
destinations.
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT
AGREE DISAGREE
SOMEWHAT SOMEWHAT
AGREE DISAGREE
STRONGLY
DISAGREE
STRONGLY
DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
A3
p. The regional greenway system
effectively links neighborhoods
and downtown to outdoor
attractions.
q. More trees should be planted in
parks and public areas within
your neighborhood.
r. City government should
encourage land developers to
preserve more green space and
trees.
s. City government does a good
job of educating citizens about
City services.
t. Roanoke's downtown is
becoming the region's economic
engine and cultural center.
u. City government does a good
job of promoting Roanoke as a
top tourist destination for
outdoor and family vacations.
v. Roanoke does a good job of
providing health and human
services to its citizens who need
them.
w. Roanoke provides recreational
facilities and programs that meet
neighborhood and community
needs.
x. City government does a good
job developing or redeveloping
commercial and industrial areas
in Roanoke.
y. City government does a good
job of historical preservation
and protection in the City.
z. Roanoke Ibcuses on improving
the skills of students and the
workforce to match the needs of
employers.
aa. Downtown is a vibrant and
dynamic destination offering a
good mix of restaurants,
entertainment, and cultural
attractions.
bb. The City promotes lifelong
learning for citizens by
encouraging the development of
academic and vocational
institutions that recognize our
changing economy and world.
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
STRONGLY SOMEWHAT
AGREE AGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE
STRONGLY SOMEWHAT
AGREE AGREE
SOMEWHAT STRONGLY
DISAGREE DISAGREE
DK RE
DK RF
DK RE
DK RF
DK RE
DK RF
DK RE
DK RF
DK RF
DK RF
DK RF
DK RE
DK RF
A4
Q8.
Qg.
CC.
Roanoke's schools provide
education programs that ensure
its children receive a quality
education for entry into the
workplace or participation in
higher education.
STRONGLY SOMEWHAT SOMEWHAT STRONGLY
AGREE AGREE DISAGREE DISAGREE DK
How much of the time do you think you can trust the City to do what is right? Would you say,
just about always, most of the time, only some of the time or never?
JUST ABOUT ALWAYS 1
MOST OF THE TIME 2
ONLY SOME OF THE TIME 3
NEVER 4
DK/RF 5
Now I'm going to ask your opinion about some services offered by the City of Roanoke. Using
the terms excellent, good, fair and poor, please tell me how you would rate each service.
a. EXCELLENT GOOD
b. EXCELLENT GOOD
c. EXCELLENT GOOD
d. EXCELLENT GOOD
f.
g.
h.
j.
k.
First, fire protection services? FAIR POOR NOT FAMILIAR DIUILF
emergency and rescue services? FAIR POOR NOT FAMILIAR DK/RF
the Health Department? FAIR POOR NOT FAMILIAR DIURF
Roanoke Public Schools? FAIR POOR NOT FAMILIAR DIURF
response to citizen complaints and
requests? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
sewer utility services? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DICJRF
How about water utility services? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
weekly trash collection? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/R.F
trash pick-up of large items and
brush? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
recycling services? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
police services'? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
public library services? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
City parking facilities? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DIqURF
management of emergency
situations like natural disasters? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
mowing right of ways, street
medians, and roadsides? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
removal of snow and ice from City
streets? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
street lighting? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/P,.F
street paving, maintenance and
repair? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DKALF
street sweeping? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DI~ILF
the 911 emergency call center? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DKfRF
transportation planning for traffic? EXCELLENT GOOD FAIR POOR NOT FAMILIAR DK/RF
Valley Metro bus transportation
services?
EXCELLENT GOOD FAIR POOR NOT FAMILIAR DI/URF
A5
w. How about new curb, gutter and
sidewalk repair andconstmction? EXCELLENT GOOD FAIR POOR
x. How about the City's recreation
programs? EXCELLENT GOOD FAIR POOR
y. special cultural activities and events
in the City'? EXCELLENT GOOD FAIR POOR
z. maintenance of parks and recreation
facilities? EXCELLENT GOOD FAIR POOR
aa. mowing of City parks? EXCELLENT GOOD FAIR POOR
bb. animal control? EXCELLENT GOOD FAIR POOR
cc. City beautification programs? EXCELLENT GOOD FAIR POOR
dd. regulation and zoning for land use? EXCELLENT GOOD FAIR POOR
ee. weed abatement, or the cutting of
weeds on vacant lots? EXCELLENT GOOD FAIR POOR
ff. economic development assistance to
businesses? EXCELLENT GOOD FAIR POOR
gg. citizens getting information about
City services and activities? EXCELLENT GOOD FAIR POOR
hh. the convenience of paying City
bills? EXCELLENT GOOD FAIR POOR
ii. leaf collection'? EXCELLENT GOOD FAIR POOR
jj. maintenance of the storm drainage
systems? EXCELLENT GOOD FAIR POOR
kk. maintenance of City-owned
buildings? EXCELLENT GOOD FAIR POOR
11. building inspections'? EXCELLENT GOOD FAIR POOR
mm. the building permit application and
review process? EXCELLENT GOOD FAIR POOR
rm. City government support of
neighborhood organizations? EXCELLENT GOOD FAIR POOR
oo. the availability of parking at the
Roanoke Civic Center? EXCELLENT GOOD FAIR POOR
pp. the quality of the sporting events
offered by the Civic Center? EXCELLENT GOOD FAIR POOR
qq. the quality of entertainment events
like concerts and circuses offered by
the Civic Center? EXCELLENT GOOD FAIR POOR
rr. the quality of cultural events like
musicals and plays offered by the
Civic Center? EXCELLENT GOOD FAIR POOR
NOT FAMILIAR DK/RF
NOT FAMILIAR DKJRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DK]RF
NOT FAMILIAR DK/RF
NOT FAMILIAR DK/RF
NOT FAMILIAR DKJRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DK/RF
NOT FAMILIAR DKJRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DI(dRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DKJRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DKJRF
NOT FAMILIAR DK/RF
NOT FAMILIAR DK]RF
NOT FAMILIAR DK/RF
NOT FAMILIAR DK/RF
NOT FAMILIAR DKfRF
NOT FAMILIAR DIGRF
A6
Q9.1a-Q9.1rr lFor each item Q9a-Q9rr, CATI loops for every FAIR or POOR response] What would
you like to see improved about this service?
Q10. Thinking of all the services I've asked about, is there any service you feel could be reduced or
eliminated to help the City save costs in the future to preserve other services?
YES (Please specify service and preference for reduction or elimination):
INTERVIEWER: If respondent says "no" or doesn't want any service
cut, prompt: "with cutbacks by the State, the City wants to know where
citizens think there could be cost savings and to better understand which
services are most important to citizens."
)1
NO 2
DIGRF 3
Qll.
Finally, how satisfied are you with the overall quality of services that the City of Roanoke
government provides? Would you say very satisfied, somewhat satisfied, somewhat
dissatisfied, or very dissatisfied?
VERY SATISFIED 1
SOMEWHAT SATISFIED 2
SOMEWHAT DISSATISFIED 3
VERY DISSATISFIED 4
DIGRF 5
Q12. Now I'm going to ask you about your feelings of safety in the City of Roanoke. How safe do you
feel after dark in your neighborhood? Would you say you feel very safe, somewhat safe,
somewhat unsafe, or not at all sate?
VERY SAFE 1
SOMEWHAT SAFE 2
SOMEWHAT UNSAFE 3
NOT AT ALL SAFE 4
DK 5
RF6
QI3. How safe do you feel after dark in the park or recreation facility closest to your home?
VERY SAFE 1
SOMEWHAT SAFE 2
SOMEWHAT UNSAFE 3
NOT AT ALL SAFE 4
DKJDON'T GO THERE 5
RF6
A7
Q14. How safe do you feel downtown alter dark?
VERY SAFE 1
SOMEWHAT SAFE 2
SOMEWHAT UNSAFE 3
NOT AT ALL SAFE 4
DK/DON'T GO THERE 5
RF6
Q15. How safe do you feel in the City's parking garages after dark?
VERY SAFE 1
SOMEWHAT SAFE 2
SOMEWHAT UNSAFE 3
NOT AT ALL SAFE 4
DK/DON'T GO THERE 5
RF6
Q16. How safe do yon feel at the Civic Center parking lot after dark?
VERY SAFE 1
SOMEWHAT SAFE 2
SOMEWHAT UNSAFE 3
NOT AT ALL SAFE 4
DK/DON'T GO THERE 5
RE6
Q17. Overall, how would you rate the quality of the Roanoke government quarterly magazine called
Roanoke Citizen? Would you say, excellent, good, fair or poor?
EXCELLENT 1
GOOD 2
FAIR 3
POOR ,4
NOT FAMILIAR WITH IT/DK 5
RF6
Q18. Overall, how would you rate the quality of the Roanoke government Internet site called
roanokegov dotcom?
EXCELLENT 1
GOOD 2
FAIR 3
POOR 4
NOT FAMILIAR WITH IT/DK 5
RF6
A8
Q19. Overall, how would you rate the quality of the Inside Roanoke or Roanoke Talk television
shows on Roanoke Valley Television Channel 3?
EXCELLENT 1
GOOD 2
FAIR 3
POOR 4
NOT FAMILIAR WITH THEMfDK 5
RF6
Q20. What method of communication do you prefer for receiving information from the City of
Roanoke government?
CHOOSE ALL THAT APPLY
MAGAZINE 1
NEWSLETTER/MAILING WITH UTILITY BILLS 2
RESPONDENT PHONE CALL 3
INTERNET/EMAIL 4
TELEVISION 5
NEWSPAPER/RADIO 6
OTHER (Please specify: 3 7
DK/RF 8
Q21. Now I'd like to ask you a few questions about the City's customer service in general. Please tell
me how much you agree with each statement.
a. City government employees are
generally friendly, courteous, strongly
and helpful. Do you.., agree,
b. City parking facility attendants
and management staff are STRONGLY
generally polite and responsive. AGREE
c. It is easy to contact the
appropriate City government
office when you need a
particular service or have a
STRONGLY
question. AGREE
d. City government employees STRONGLY
provide prompt service. AGREE
e. City government employees STRONGLY
treat citizens fairly. AGREE
f. Convenient parking at city
government offices is generally STRONGLY
available. AGREE
g. City government office STRONGLY
locations are convenient. AGREE
h. City government office hours STRONGLY
are convenient. AGREE
somewhat somewhat or strongly
agree, disagree disagree?
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
SOMEWHAT SOMEWHAT STRONGLY
AGREE DISAGREE DISAGREE
DK RF
DK RE
DK RF
DK RF
DK RF
DK RF
DK RF
DK RF
A9
Q22. In what year were you born?
Q23.
Q24.
Q25. GENDER
19
DKYRF 1999
Do you consider yourself to be White, African American, Asian, Hispanic or a member of some
other ethnic group?
WHITE 1
AFRICAN AMERICAN (BLACK) 2
ASIAN 3
HISPANIC (LATINO) 4
(SPECIFY: .) OTHER 5
DKJRF 6
I'm going to read several income brackets to you. Please stop me when I get to the bracket
that includes your best estimate of your total family income before taxes last year.
less than $15,0007 1
between $15,000 and less than $25,000? 2
between $25,000 and less than $35,000? 3
between $35,000 and less than $50,000? 4
between $50,000 and less than $75,000 5
between $75,000 and $100,000 6
over $100,000 7
DK/RF 8
MALE 1
FEMALE 2
Those are all of my questions. Thank you for your help with our study. Have a nice day/evening.
Al0
QI Reside in the City of Roanoke
Valid Yes
Frequency Percent Valid Percent
501 100.0 100.0
Cumulative
Percent
100.0
Q2 Rating of Roanoke as a place to live today, in 2002
Cumulative
Frequency Pement Valid Pement Percent
Valid Excellent 119 23.8 23.8 23.8
Good 275 54.9 54.9 78.6
Fair 87 17.4 17.4 96.0
Poor 17 3.4 3.4 99.4
DK/RF 3 .6 .6 100.0
Total 501 100.0 100.0
Q3 Rating of the City government's efforts to improve the local economy
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 23 4.6 4.6 4.6
Good 180 35.9 35.9 40.6
Fair 198 39.5 39.5 80.0
Poor 71 14.2 14.2 94.2
DK/RF 29 5.8 5.8 100.0
Total 501 100.0 100.0
Q4 Rating of the educational resources and opportunities available in
Roanoke
CumuJative
Frequency Percent Valid Percent Percent
Valid Excellent 87 17.4 17.4 17.4
Good 235 46.9 46.9 64.3
Fair 100 20.0 20.0 84.2
Poor 34 6.8 6.8 91.0
DK/RF 45 9.0 9.0 100.0
Total 501 100.0 100.0
Q5 Rating of the quality of life in the community
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 94 18.8 18.8 18.8
Good 303 60.5 60.5 79.2
Fair 82 16.4 16.4 95.6
Poor 18 3.6 3.6 99.2
DKJRF 4 .8 .8 100.0
Total 501 100.0 100.0
B1
Q6 Rating of the effectiveness of the City of Roanoke government in handling
community needs
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Effective 41 8.2 8.2 8.2
Somewhat Effective 331 66.1 66.1 74.3
Somewhat Ineffective 78 15.6 15.6 89.8
Not at all Effective 33 6.6 6.6 96.4
DK/RF 18 3.6 3.6 100.0
Total 501 100.0 100.0
Q7A Roanoke city officials actively involve citizens in the business of city
government.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 40 8.0 8.0 8.0
Somewhat Agree 288 57.5 57.5 65.5
Somewhat Disagree 101 20.2 20.2 85.6
Strongly Disagree 42 8.4 8.4 94.0
DK 30 6.0 6.0 100.0
Total 501 100.0 100.0
Q7B City government performance is improving in Roanoke,
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 55 11.0 11.0 11.0
Somewhat Agree 261 52.1 52.1 63.1
Somewhat Disag tee 97 19.4 19.4 82.4
Strongly Disagree 51 10.2 10.2 92.6
DK 36 7.2 7.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7C Roanoke city officials do a good job of bringing higher paying jobs to the city.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 32 6.4 6.4 6.4
Somewhat Agree 189 37.7 37.7 44.1
Somewhat Disagree 145 28.9 28.9 73.1
Strongly Disagree 99 19.8 19.8 92.8
DK 36 7.2 7.2 100.0
Total 501 100.0 100.0
B2
Q7D There is a good mix of housing types and affordability in Roanoke.
Cumulative
Frec~uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 175 34.9 34.9 34.9
Somewhat Agree 211 42.1 42.1 77~0
Somewhat Disagree 47 9.4 9.4 86.4
Strongly Disagree 42 8.4 8.4 94.8
DK 26 5.2 5.2 100.0
Total 501 100.0 100.0
Q7E Roanoke's transportation system allows for a good mix of transportation
options like auto, public transit, pedestrian, and bicycle traffic.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 161 32.1 32.1 32.1
Somewhat Agree 210 41.9 41.9 74.1
Somewhat Disagree 52 10.4 10.4 84.4
Strongly Disagree 45 9.0 9.0 93.4
DK 32 6.4 6.4 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7F Roanoke's neighborhoods are good places to live.
Cumulative
Frec]uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 188 37.5 37.5 37.5
Somewhat Agree 250 49.9 49.9 87.4
Somewhat Disagree 32 6.4 6,4 93.8
Strongly Disagree 23 4.6 4.6 98.4
DK 7 1.4 1.4 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7G Roanoke's neighborhoods provide the necessary businesses, community
services, and activities that people need.
Cumulative
Frec]uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 130 25.9 25.9 25.9
Somewhat Agree 261 52.1 52.1 78.0
Somewhat Disagree 57 11.4 11.4 89.4
Strongly Disagree 45 9.0 9.0 98.4
DK 8 1.6 1.6 100.0
Total 501 100.0 100.0
B3
Q7H Roanoke does a good job of focusing on the unique needs of youths.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 78 15.6 15.6 15.6
Somewhat Agree 204 40.7 40.7 56.3
Somewhat Disagree 98 19.6 19.6 75.8
Strongly Disagree 64 12.8 12.8 88.6
DK 57 11.4 11.4 100.0
Total 501 100.0 100.0
QTI The city does a good job of offering multicultural events and attractions.
Cumulative
Frequency Pement Valid Percent Percent
Valid Strongly Agree 175 34.9 34.9 34.9
Somewhat Agree 221 44.1 44.1 79.0
Somewhat Disagree 46 9.2 9.2 88.2
Strongly Disagree 34 6.8 6.8 95.0
DK 25 5.0 5.0 100.0
Total 501 100.0 100.0
Q7J Roanoke is actively expanding cooperative efforts with other local governments
in our region.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 72 14.4 14.4 14.4
Somewhat Agree 197 39.3 39.3 53.7
Somewhat Disagree 84 16.8 16.8 70.5
Strongly Disagree 49 9.8 9.8 80.2
DK 97 19.4 19.4 99.6
RF 2 .4 .4 100.0
Total 501 100.0 100.0
Q7K Roanoke does a good job of developing existing businesses and attracting new
businesses in the fields of biotechnology, optics, and information technology.
Cumulative
Frequency Percent Valid Percent Pement
Valid Strongly Agree 116 23.2 23.2 23.2
Somewhat Agree 233 46.5 46.5 69.7
Somewhat Disagree 64 12.8 12.8 82.4
Strongly Disagree 34 6.8 6.8 89.2
DK 54 10.8 10.8 100.0
Total 501 100.0 100.0
B4
Q7L Clean air and water are valued by the entire Roanoke community.
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Strongly Agree 214 42.7 42.7 42.7
Somewhat Ag ree 187 37.3 37.3 80.0
Somewhat Disagree 44 8.8 8.8 88.8
Strongly Disagree 44 8.8 8.8 97.6
DK 12 2.4 2.4 100.0
Total 501 100.0 100.0
Q7M The services provided by the City of Roanoke are worth the taxes paid by
citizens.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 104 20.8 20.8 20.8
Somewhat Agree 248 49.5 49.5 70.3
Somewhat Disagree 63 12.6 12.6 82.8
Strongly Disagree 69 13.8 13.8 96.6
DK 16 3.2 3.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7N Roanoke has a balanced population in terms of age, income, background and
lifestyle.
Cumulative
Frequency Percent Vatid Percent Percent
Valid Strongly Agree 132 26.3 26.3 26.3
Somewhat Ag ree 221 44.1 44.1 70.5
Somewhat Disagree 55 11.0 11.0 81.4
Strongly Disagree 44 8.8 8.8 90.2
DK 47 9.4 9.4 99.6
RF 2 .4 .4 100.0
Total 501 100.0 100.0
Q70 Roanoke's air transportation system effectively links the region to major
national destinations.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 114 22.8 22.8 22.8
Somewhat Agree 184 36.7 36.7 59.5
Somewhat Disag tee 80 16.0 16.0 75.4
Strongly Disagree 77 15.4 15.4 90.8
DK 43 8.6 8.6 99.4
RF 3 .6 .6 100.0
Total 501 100.0 100.0
B5
Q7P The regional greenway system effectively links neighborhoods and downtown
to outdoor attractions.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 110 22.0 22.0 22.0
Somewhat Agree 229 45.7 45.7 67.7
Somewhat Disagree 46 9.2 9.2 76.8
Strongly Disagree 29 5.8 5.8 82.6
DK 86 17.2 17.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7Q More trees should be planted in parks and public areas within your
neighborhood.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 213 42.5 42.5 42.5
Somewhat Agree 137 27.3 27.3 69.9
Somewhat Disag tee 89 17.8 17.8 87.6
Strongly Disagree 42 8.4 8.4 96.0
DK 19 3.8 3.8 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7R City government should encourage land developers to preserve more green
space and trees.
Cumulative
Frec]uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 302 60.3 60.3 60.3
Somewhat Agree 149 29.7 29.7 90.0
Somewhat Disagree 26 5.2 5.2 95.2
Strongly Disagree 13 2.6 2.6 97.8
DK 11 2.2 2.2 100.0
Total 501 100.0 100.0
Q7S City government does a good job of educating citizens about City services.
Cumulative
Frec~uenc¥ Percent Valid Pement Pement
Valid Strongly Agree 117 23.4 23.4 23.4
Somewhat Agree 215 42.9 42.9 66.3
Somewhat Disagree 95 19.0 19.0 85.2
Strongly Disagree 58 11.6 11.6 96.8
DK 16 3.2 3.2 100.0
Total 501 100.0 100.0
B6
Q7T Roanoke's downtown is becoming the region's economic engine and cultural
center.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 135 26.9 26.9 26.9
Somewhat Agree 233 46.5 46.5 73.5
Somewhat Disagree 60 12.0 12.0 85.4
Strongly Disagree 41 8.2 8.2 93.6
DK 32 6.4 6.4 100.0
Total 501 100,0 100.0
Q7U City government does a good job of promoting Roanoke as a top tourist
destination for outdoor and family vacations.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 96 19.2 19.2 19.2
Somewhat Agree 230 45.9 45.9 65.1
Somewhat Disagree 78 15.6 15.6 80.6
Strongly Disagree 65 13.0 13.0 93.6
DK 32 6.4 6.4 100.0
Total 501 100.0 100.0
Q7V Roanoke does a good job of providing health and human services to its citizens
who need them.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 133 26.5 26,5 26,5
Somewhat Agree 230 45,9 45.9 72.5
Somewhat Disagree 51 10.2 10.2 82.6
Strongly Disagree 46 9.2 9.2 91.8
DK 41 8.2 8.2 100.0
Total 501 100.0 100.0
Q7W Roanoke provides recreational facilities and programs that meet neighborhood
and community needs.
Cumulative
Frec~uenc¥ Percent VaJid Pement Percent
Valid Strongly Agree 110 22.0 22.0 22.0
Somewhat Agree 254 50.7 50.7 72.7
Somewhat Disagree 63 12.6 12.6 85.2
Strongly Disagree 51 10.2 10.2 95.4
DK 23 4.6 4.6 100.0
Total 501 100.0 100.0
B7
Q7X City government does a good job developing or redeveloping commercial and
industrial areas in Roanoke.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 73 14.6 14.6 14.6
Somewhat Agree 246 49.1 49.1 63.7
Somewhat Disagree 81 16.2 16.2 79.8
Strongly Disagree 48 9.6 9.6 89.4
DK 53 10.6 10.6 100.0
Total 501 100.0 100.0
Q7Y City government does a good job of historical preservation and protection in
the City.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 148 29.5 29.5 29.5
Somewhat Agree 247 49.3 49.3 78.8
Somewhat Disagree 44 8.8 8.8 87.6
Strongly Disagree 37 7.4 7.4 95.0
DK 24 4.8 4.8 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q7Z Roanoke focuses on improving the skills of students and the workforce to
match the needs of employers.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 83 16.6 16.6 16.6
Somewhat Agree 215 42.9 42.9 59.5
Somewhat Disagree 90 18.0 18.0 77.4
Strongly Disagree 41 8.2 8.2 85.6
DK 71 14.2 14.2 99.8
RF 1 .2 ,2 100.0
Total 501 100.0 100.0
Q7AA Downtown is a vibrant and dynamic destination offering a good mix of
restaurants, entertainment, and cultural attractions.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 220 43.9 43.9 43.9
Somewhat Agree 205 40.9 40.9 84.8
Somewhat Disagree 43 8.6 8.6 93.4
Strongly Disagree 23 4.6 4.6 98.0
DK 10 2.0 2.0 100.0
Total 501 100.0 100.0
B8
Q7BB The City promotes lifelong learning for citizens by encouraging the
development of academic and vocational institutions that recognize our changing
economy and world.
Cumulative
Frequency Percent Valid Percent Percent
Valid StrongLy Agree 136 27.1 27.1 27.1
Somewhat Agree 234 46.7 46.7 73.9
Somewhat Disag tee 64 12.8 12.8 86.6
Strongly Disagree 21 4.2 4.2 90.8
DK 46 9.2 9.2 100.0
Total 501 100.0 100.0
Q7CC Roanoke's schools provide education programs that ensure its children
receive a quality education for entry into the workplace or participation in higher
education.
Cumulative
Frequency Percent Valid Percent Percent
Valid Stron91y A9ree 145 28.9 28,9 28.9
Somewhat Agree 221 44.1 44.1 73.1
Somewhat Disagree 43 8.6 8.6 81.6
Strongly Disagree 34 6.8 6.8 88.4
DK 55 11.0 11.0 99.4
RF 3 .6 .6 100,0
Total 501 100.0 100.0
Q8 How much of the time do you think you can trust the City to do what is right?
Cumulative
Frequency Percent Valid Percent Percent
Valid Just about always 39 7.8 7.8 7.8
Most of the time 208 41.5 41.5 49.3
Only some of the time 222 44.3 44.3 93.6
Never 28 5.6 5.6 99.2
DK/RF 4 .8 .8 100.0
Total 501 100.0 100.0
Q9A fire protection services
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 261 52.1 52,1 52.1
Good 193 38.5 38.5 90.6
Fair 24 4.8 4.8 95.4
Poor 1 .2 .2 95,6
Not Familiar 15 3,0 3,0 98.6
DK/RF 7 1,4 1.4 100.0
Total 501 100.0 100.0
B9
Q9B emergency and rescue services
Cumulative
Frequency Percent Valid Percent Pement
Valid Excellent 258 51.5 51.5 51.5
Good 208 41.5 41.5 93.0
Fair 20 4.0 4.0 97.0
Poor 4 .8 .8 97.8
Not Familiar 9 1.8 1.8 99.6
DK/RF 2 .4 .4 100.0
Total 501 100,0 100.0
Q9C Health Department
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Excellent 106 21.2 21.2 21.2
Good 207 41.3 41.3 62.5
Fair 65 13.0 13.0 75.4
Poor 6 1.2 1.2 76.6
Not Familiar 82 16.4 16,4 93.0
DK/RF 35 7,0 7,0 100.0
Total 501 100.0 100.0
Q9D Roanoke Public Schools
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 97 19.4 19.4 19.4
Good 210 41.9 41.9 61,3
Fair 98 19.6 19.6 80.8
Poor 31 6.2 6.2 87.0
Not Familiar 38 7.6 7.6 94.6
DKJRF 27 5.4 5.4 100.0
Total 501 100.0 100.0
Q9E response to citizen complaints and requests
Cumulative
Frec]uenc¥ Percent Valid Percent Percent
Valid Excellent 43 8.6 8.6 8,6
Good 186 37.1 37,1 45.7
Fair 139 27.7 27,7 73.5
Poor 58 11.6 11.6 85.0
Not Familiar 35 7.0 7.0 92.0
DK/RF 40 8.0 8.0 100.0
Total 501 100.0 100.0
BIO
Q9F sewer utility services
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 106 21.2 21.2 21,2
Good 312 62.3 62.3 83.4
Fair 44 8,8 8.8 92.2
Poor 12 2.4 2,4 94,6
Not Familiar 13 2.6 2.6 97,2
DKJRF 14 2.8 2.8 100.0
Total 501 100.0 100.0
Q9G water utility services
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Excellent 95 19.0 19.0 19.0
Good 267 53.3 53.3 72.3
Fair 74 14.8 14.8 87,0
Poor 52 10.4 10.4 97.4
Not Familiar 5 1,0 1,0 98,4
DK/RF 8 1.6 1.6 100.0
Total 501 100.0 100.0
Q9H weekly trash collection
Cumulative
Fre§uenc¥ Percent Valid Percent Percent
Valid Excellent 179 35.7 35.7 35,7
Good 262 52.3 52.3 88.0
Fair 33 6.6 6.6 94.6
Poor 16 3.2 3.2 97.8
Not Familiar 7 1.4 1.4 99.2
DK/RF 4 .8 .8 100.0
Total 501 100.0 100.0
Q91 trash pick-up of large items and brush
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 162 32.3 32.3 32.3
Good 240 47.9 47.9 80.2
Fair 56 11.2 11.2 91,4
Poor 18 3,6 3.6 95.0
Not Familiar 17 3.4 3,4 98.4
DKJRF 8 1.6 1.6 100.0
Total 501 100.0 100.0
Bll
Q9J recycling services
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 134 26.7 26.7 26.7
Good 253 50.5 50.5 77.2
Fair 44 8.8 8.8 86.0
Poor 20 4.0 4.0 90.0
Not Familiar 32 6.4 6.4 96.4
DK/RF 18 3.6 3.6 100.0
Total 501 100.0 100.0
Q9K police services
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Excellent 157 31.3 31.3 31.3
Good 251 50.1 50.1 81.4
Fair 57 11.4 11.4 92.8
Poor 20 4.0 4.0 96.8
Not Familiar 12 2.4 2.4 99.2
DK/RF 4 .8 .8 100.0
Total 501 100.0 100.0
Q9L public library services
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 186 37.1 37.1 37.1
Good 262 52.3 52.3 89.4
Fair 16 3.2 3.2 92.6
Poor 6 1.2 1.2 93.8
Not Familiar 17 3.4 3.4 97.2
DKJRF 14 2.8 2.8 100.0
Total 501 100.0 100.0
Q9M City parking facilities
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 49 9.8 9.8 9.8
Good 213 42.5 42.5 52.3
Fair 122 24.4 24.4 76.6
Poor 81 16.2 16.2 92.8
Not Familiar 21 4.2 4.2 97.0
DK/RF 15 3.0 3.0 100.0
Total 501 100.0 100.0
B12
Q9N management of emergency situations like natural disasters
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 91 18.2 18.2 18.2
Good 231 46.1 46.1 64.3
Fair 26 5.2 5.2 69.5
Poor 4 .8 .8 70.3
Not Familiar 75 15.0 15.0 85.2
DK/RF 74 14.8 14.8 100.0
Total 501 100.0 100.0
Q90 mowing right of ways, street medians, and roadsides
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 97 19.4 19.4 19.4
Good 319 63.7 63.7 83.0
Fair 59 11.8 11.8 94.8
Poor 15 3.0 3.0 97.8
Not Familiar 2 .4 .4 96.2
DK/RF 9 1.8 1.8 100.0
Total 501 100.0 100.0
Q9P removal of snow and ice from City streets
Cumulative
Frec]uenc¥ Percent Valid Percent Percent
Valid Excellent 94 18.8 18.8 18.8
Good 286 57.1 57.1 75.8
Fair 80 16.0 16.0 91.8
Poor 25 5.0 5.0 96.8
Not Familiar 6 1.2 1.2 98.0
DKJRF 10 2.0 2.0 100.0
Total 501 100.0 100.0
Q9Q street lighting
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 83 16.6 16.6 16.6
Good 291 58.1 58.1 74.7
Fair 94 18.8 18.8 93.4
Poor 29 5.8 5.8 99.2
DK/RF 4 .8 .8 100.0
Total 501 100.0 100.0
B13
Q9R street paving, maintenance and repair
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 56 11.2 11.2 11.2
Good 263 52.5 52.5 63.7
Fair 123 24.6 24.8 88.2
Poor 58 11.6 11.6 99.8
DKJRF 1 ,2 .2 100.0
Total 501 100.0 100.0
Q9S street sweeping
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 58 11.6 11.6 11.6
Good 304 60.7 60.7 72.3
Fair 57 11.4 11.4 83.6
Poor 35 7.0 7.0 90.6
Not Familiar 23 4.6 4.6 95.2
DK/RF 24 4.8 4.8 100.0
Total 501 100.0 100.0
Q9T 911 emergency call center
Cumulative
Frequency' Percent Valid Percent Percent
Valid Excellent 211 42.1 42.1 42.1
Good 205 40.9 40.9 83.0
Fair 17 3.4 3.4 66.4
Poor 2 .4 .4 86.8
Not Familiar 39 7.8 7.8 94.6
DK/RF 27 5.4 5.4 100.0
Total 501 100.0 100.0
Q9U transportation planning for traffic
Cumulative
Freciuenc¥ Percent Valid Percent Percent
Valid Excellent 48 9.6 9.6 9.6
Good 252 50.3 50.3 59.9
Fair 95 19.0 19.0 78.8
Poor 47 9.4 9.4 88.2
Not Familiar 29 5.8 5.8 94.0
DK/RF 30 6.0 6.0 100.0
Total 501 100.0 100.0
B14
Q9V Valley Metro bus transportation services
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 90 18.0 18.0 18.0
Good 200 39.9 39.9 57.9
Fair 24 4.8 4.8 62.7
Poor 20 4.0 4.0 66.7
Not Familiar 112 22.4 22.4 89.0
DK/RF 55 11,0 11.0 100.0
Total 501 100.0 100.0
Q9W new curb, gutter and sidewalk repair and construction
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 55 11.0 11.0 11.0
Good 246 49.1 49.1 60.1
Fair 84 16.8 16.8 76.8
Poor 38 7.6 7.6 84.4
Not Familiar 34 6.8 6.8 91.2
DK/RF 44 8.8 8.8 100.0
Total 501 100.0 100.0
Q9X the City's recreation programs
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 93 18.6 18.6 18.6
Good 256 51.1 51.1 69.7
Fair 43 8.6 8.6 78.2
Poor 17 3.4 3.4 81.6
Not Familiar 53 10.6 10.6 92.2
DKJRF 39 7.8 7.8 100.0
Total 501 100.0 100.0
Q9Y special cultural activities and events in the City
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 105 21.0 21.0 21.0
Good 284 56.7 56.7 77.6
Fair 51 10.2 10,2 87.8
Poor 14 2.8 2.8 90.6
Not Familiar 29 5.8 5.8 96.4
DK/RF 18 3.6 3.6 100.0
Total 501 100.0 100.0
B15
Q9Z maintenance of parks and recreation facilities
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 93 18.6 18.6 18.6
Good 316 63.1 63.1 81.6
Fair 51 10.2 10.2 91.8
Poor 16 3.2 3.2 95.0
Not Familiar 11 2.2 2.2 97.2
DK/RF 14 2.8 2.8 100.0
Totai 501 100.0 100.0
Q9AA mowing of City parks
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 109 21.8 21.8 21.8
Good 328 65.5 65.5 87.2
Fair 24 4.8 4.8 92.0
Poor 6 1.2 1.2 93.2
Not Familiar 14 2.8 2.8 96.0
DK/RF 20 4.0 4.0 100.0
Total 501 100.0 100.0
Q9BB animal control
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 80 16.0 16.0 16.0
Goad 308 61.5 61.5 77.4
Fair 45 9.0 9.0 86.4
Poor 30 6.0 6.0 92.4
Not Familiar 19 3.8 3.8 96.2
DK/RF 19 3.8 3.8 100.0
Total 501 100.0 100.0
Q9CC City beautification programs
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 113 22.6 22.6 22.6
Good 308 61.5 61.5 84.0
Fair 43 8.6 8.6 92,6
Poor 13 2.6 2.6 95.2
Not Familiar 12 2.4 2.4 97.6
DKJRF 12 2.4 2.4 100.0
Total 501 100.0 100.0
B16
Q9DD regulation and zoning for land use
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 35 7.0 7.0 7.0
Good 232 46.3 46.3 53.3
Fair 47 9.4 9.4 62.7
Poor 20 4.0 4.0 66.7
Not Familiar 94 18.8 18.8 85.4
DK~RF 73 14,6 14.6 100.0
Total 501 100.0 100.0
Q9EE weed abatement, orthe cutting of weeds on vacant lots
Cumulative
Frequency Pement Valid Percent Percent
Valid Excellent 25 5.0 5.0 5.0
Good 223 44.5 44.5 49.5
Fair 112 22.4 22.4 71.9
Poor 79 15.8 15.8 87.6
Not Familiar 28 5.6 5.6 93.2
DK/RF 34 6.8 6.8 100.0
Total 501 100,0 100.0
Q9FF economic development assistance to businesses
Cumulative
Frec{uenc¥ Pement Valid Percent Pement
Valid Excellent 41 8.2 8.2 8.2
Good 228 45.5 45.5 53.7
Fair 44 8.8 8.8 62.5
Poor 13 2,6 2.5 65.1
Not Familiar 85 17.0 17.0 82.0
DK/RF 90 18.0 18,0 100.0
Total 501 100.0 100.0
Q9GG citizens getting information about City services and activities
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 61 12.2 12.2 12.2
Good 307 61.3 61.3 73.5
Fair 77 15.4 15.4 88.8
Poor 30 6.0 6.0 94.8
Not Familiar 11 2.2 2.2 97,0
DK/RF 15 3.0 3.0 100.0
Total 501 100.0 100.0
B17
Q9HH convenience of paying City bills
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Excellent 101 20.2 20.2 20.2
Good 315 62.9 62.9 83.0
Fair 44 8.8 8.8 91.8
Poor 15 3.0 3.0 94.8
Not Familiar 10 2.0 2.0 96.8
DK/RF 16 3.2 3.2 100.0
Total 501 100.0 100.0
Q911 leaf collection
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 87 17.4 17.4 17.4
Good 297 59.3 59.3 76.6
Fair 57 11.4 11.4 88.0
Poor 16 3.2 3.2 91.2
Not Familiar 26 5.2 5.2 96.4
DK/RF 18 3.6 3.6 100.0
Total 501 100.0 100.0
Q9JJ maintenance of the storm drainage systems
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 58 11.6 11.6 11.6
Good 295 58.9 58.9 70.5
Fair 36 7.2 7.2 77.6
Poor 23 4.6 4.6 82.2
Not Familiar 44 8.8 8.8 91.0
DK-JRF 45 9.0 9.0 100.0
Total 501 100.0 100.0
Q9KK maintenance of City-owned buildings
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 50 10.0 10.0 10.0
Good 297 59.3 59.3 69.3
Fair 43 8.6 8.6 77.8
Poor 18 3.6 3.6 81.4
Not Familiar 44 8.8 8.8 90.2
DK/RF 49 9.8 9.8 100.0
Total 501 100.0 100.0
B18
Q9LL building inspections
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 48 9.6 9.6 9.6
Good 229 45.7 45.7 55.3
Fair 29 5.8 5.8 61.1
Poor 21 4~2 4.2 65.3
Not Familiar 108 21.6 21.6 86.8
DK/RF 66 13.2 13.2 100.0
Total 501 100.0 100.0
Q9MM the building permit application and review process
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 36 7.2 7.2 7.2
Good 184 36.7 36.7 43.9
Fair 25 5.0 5.0 48.9
Poor 10 2.0 2.0 50.9
Not Familiar 155 30.9 30.9 81.8
DK/RF 91 18.2 18.2 100.0
Total 501 100.0 100.0
Q9NN City government support of neighborhood organizations
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 53 10.6 10.6 10.6
Good 261 52.1 52.1 62.7
Fair 64 12.8 12.8 75.4
Poor 14 2.8 2.8 78.2
Not Familiar 58 11.6 11.6 89.8
DK/RF 51 10.2 10.2 100.0
Total 501 100.0 100.0
Q9OO availability of parking at the Roanoke Civic Center
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 59 11.8 11.8 11.8
Good 240 47.9 47.9 59.7
Fair 88 17.6 17.6 77.2
Poor 65 13.0 13.0 90.2
Not Familiar 29 5.8 5.8 96.0
DKJRF 20 4.0 4.0 100.0
Total 501 100.0 100.0
B19
Q9PP quality of the sporting events offered by the Civic Center
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 74 14.8 14.8 14.8
Good 248 49.5 49.5 64.3
Fair 61 12.2 12.2 76.4
Poor 21 4.2 4.2 80.6
Net Familiar 49 9.8 9.8 90,4
DK/RF 48 9,6 9.6 100,0
Total 501 100.0 100.0
Q9QQ quality of entertainment events like concerts and circuses offered by
the Civic Center
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 88 17.6 17.6 17.6
Good 263 52.5 52.5 70.1
Fair 87 17.4 17.4 87.4
Poor 21 4.2 4.2 91.6
Not Familiar 21 4.2 4.2 95.8
DK/RF 21 4.2 4.2 100.0
Total 501 100.0 100.0
Q9RR quality of cultural events like musicals and plays offered by the Civic
Center
Cumulative
Frec~uenc¥ Percent Valid Percent Percent
Valid Excellent 93 18.6 18.6 18.6
Good 283 56.5 56.5 75.0
Fair 60 12.0 12.0 87.0
Poor 6 1.2 1.2 88.2
Not Familiar 35 7.0 7.0 95.2
DK/RF 24 4.8 4,8 100.0
Total 501 100.0 100.0
Qll How satisfied are you with the overall quality of services that the City of Roanoke
government provides?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Satisfied 135 26.9 26,9 26.9
Somewhat Satisfied 321 64.1 64.1 91.0
Somewhat Dissatisfied 32 6.4 6.4 97.4
Very Dissatisfied 10 2,0 2.0 99.4
DK/RF 3 .6 ,6 100.0
Total 501 100.0 100.0
B20
Q12 How safe do you feel after dark in your neighborhood?
Cumulative
Frequency' Percent Valid Percent Percent
Valid Very Safe 217 43.3 43.3 43.3
Somewh at Safe 206 41.1 41.1 84.4
Somewhat Unsafe 51 10.2 10.2 94.6
Not at all Safe 26 5.2 5.2 99.8
DKJDon't go there 1 .2 ,2 100.0
Total 501 100.0 100.0
Q13 How safe do you feel after dark in the park or recreation facility closest to
your home?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Safe 69 13.8 13.8 13.8
Somewhat Safe 162 32,3 32.3 46.1
Somewhat Unsafe 96 19,2 19.2 65.3
Not at all Safe 78 15.6 15.6 80.8
DKJDon't go there 95 19.0 19.0 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q14 How safe do you feel downtown after dark?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Safe 107 21.4 21.4 21.4
Somewhat Safe 215 42.9 42.9 64.3
Somewhat Unsafe 46 9.2 9.2 73.5
Not at all Safe 46 9.2 9.2 82.6
DK/Don't go there 87 17.4 17.4 100.0
Total 501 100.0 100.0
Q15 How safe do you feel in the City's parking garages after dark?
Cumulative
Frequency Percent Valid Percent Percent
Valid Very Safe 40 8.0 8.0 8.0
Somewhat Safe 153 30,5 30.5 38.5
Somewhat Unsafe 80 16.0 16.0 54.5
Not at all Safe 102 20.4 20.4 74.9
DK/Don't go there 126 25.1 25.1 100.0
Total 501 100.0 100.0
B21
Q16 How safe do you feel at the Civic Center parking lot after dark?
Cumulative
Frequency Percent Valid Pement Pement
Valid Very Safe 138 27.5 27.5 27.5
Somewhat Safe 244 48.7 48.7 76.2
Somewhat Unsafe 30 6.0 6.0 82.2
Not at ail Safe 31 6.2 6.2 88.4
DKJDon't go there 58 11.6 11.6 100.0
Total 501 100.0 100.0
Q17 Overall, how would you rate the quality of the Roanoke government quarterly
magazine called Roanoke Citizen?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 66 13.2 13.2 13.2
Good 219 43.7 43.7 56.9
Fair 56 11.2 11.2 68.1
Poor 13 2.6 2.6 70.7
Not Familiar with it/DK 145 28.9 28.9 99.6
RF 2 .4 .4 100.0
Total 501 100.0 100.0
Q18 Overall, how would you rate the quality of the Roanoke government Internet site
called roanokegov.com?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 49 9.8 9.8 9.8
Good 114 22.8 22,8 32.5
Fair 30 6.0 6,0 38.5
Poor 6 1.2 1.2 39.7
Not Familiar with it/DK 300 59.9 59,9 99.6
RF 2 .4 .4 100.0
Total 501 100.0 100.0
Q19 Overall, how would you rate the quality of the Inside Roanoke or Roanoke Talk
television shows on Roanoke Valley Television Channel 3?
Cumulative
Frequency Percent Valid Percent Percent
Valid Excellent 60 12,0 12.0 12.0
Good 217 43.3 43.3 55.3
Fair 47 9,4 9.4 64.7
Poor 13 2.6 2.6 67,3
Not Familiar with it/DK 162 32,3 32,3 99.6
RF 2 .4 .4 100.0
Total 501 100.0 100.0
B22
Q20_1 Preferred method of communication from City: Magazine
Cumulative
Frequency Percent Valid Percent Percent
Valid Not Chosen 445 88.8 88.8 88.8
Chosen 56 11.2 11.2 100.0
Total 501 100.0 100.0
Q20_2 Preferred method of communication from City: Newsletter/Mailing
with utility bills
Cumulative
Fre§uenc¥ Percent Valid Percent Pement
Valid Not Chosen 264 52.7 52.7 52.7
Chosen 237 47.3 47.3 100.0
Total 501 100.0 100.0
Q20_3 Preferred method of communication from City: Respondent phone
call
Cumulative
Fre({uenc¥ Percent Valid Pement Percent
Valid Not Chosen 476 95.0 95.0 95.0
Chosen 25 5.0 5.0 100.0
Total 501 100.0 100.0
Q20_4 Preferred method of communication from City: Internet/Email
Cumulative
Frequency Percent Valid Percent Percent
Valid Not Chosen 438 87.4 87.4 87.4
Chosen 63 12,6 12.6 100.0
Total 501 100.0 100.0
Q20_5 Preferred method of communication from City: Television
Cumulative
Frequency Percent Valid Percent Percent
Valid Not Chosen 320 63.9 63.9 63.9
Chosen 181 36.1 36.1 100.0
Total 501 100.0 100.0
Q20_6 Preferred method of communication from City: Newspaper/Radio
Cumulative
Frequency Pement Valid Pement Percent
Valid Not Chosen 342 68.3 68.3 68.3
Chosen 159 31,7 31.7 100.0
Total 501 100.0 100.0
B23
Q20_7 Preferred method of communication from City: Other
Cumulative
Frequency Percent Valid Percent Pement
Valid Not Chosen 489 97.6 97.6 97.6
Chosen 12 2.4 2.4 100.0
Total 501 100.0 100.0
Q20_8 Preferred method of communication from City: DK/RF
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Not Chosen 486 97.0 97.0 97.0
Chosen 15 3.0 3.0 100.0
Total 501 100.0 100.0
Q21A City government employees are generally friendly, courteous, and helpful.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 159 31.7 31.7 31.7
Somewhat Agree 269 53.7 53.7 85.4
Somewhat Disagree 41 8.2 8.2 93.6
Strongly Disagree 20 4.0 4.0 97.6
DK 12 2.4 2.4 100.0
Total 501 100.0 100.0
Q21B City parking facility attendants and management staff are generally polite and
responsive.
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Strongly Agree 124 24.8 24.8 24.8
Somewhat Agree 275 54.9 54.9 79.6
Somewhat Disagree 25 5.0 5.0 84.6
Strongly Disagree 5 1.0 1.0 85.6
DK 71 14.2 14.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q21C It is easy to contact the appropriate City government office when you need a
particular service or have a question.
Cumulative
Frec~uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 123 24.6 24.6 24.6
Somewhat Agree 228 45.5 45.5 70.1
Somewhat Disagree 78 15.6 15.6 85.6
Strongly Disagree 43 8.6 8.6 94.2
DK 29 5.8 5.8 100.0
Total 501 100.0 100.0
B24
Q21D City government employees provide prompt service.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 106 21.2 21.2 21.2
Somewhat Agree 282 56.3 56,3 77.4
Somewhat Disagree 64 12.8 12.8 90.2
Strongly Disagree 25 5.0 5.0 95.2
DK 24 4,8 4,8 100,0
Total 501 100.0 100.0
Q21E City government employees treat citizens fairly.
Cumulative
Fre<:]uenc¥ Percent Valid Percent Percent
Valid Strongly Agree 139 27.7 27.7 27,7
Somewhat Agree 270 53.9 53.9 81.6
Somewhat Disagree 37 7.4 7.4 89.0
Strongly Disagree 23 4.6 4.6 93,6
DK 31 6.2 6.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q21F Convenient parking at city government offices is generally available.
Cumulative
Frequency/ Percent Valid Percent Percent
Valid Strongly Agree 51 10.2 10,2 10.2
Somewhat Agree 165 32.9 32.9 43.1
Somewhat Disagree 125 25.0 25.0 68.1
Strongly Disagree 103 20.6 20.6 88.6
DK 56 11.2 11,2 99.8
RF 1 ,2 .2 100.0
Total 501 100.0 100.0
Q21G City government office locations are convenient.
Cumulative
Frequency Percent Valid Percent Percent
Valid Strongly Agree 122 24.4 24.4 24.4
Somewhat Agree 246 49.1 49.1 73.5
Somewhat Disagree 59 11.8 11.8 85.2
Strongly Disagree 42 8.4 8.4 93.6
DK 32 6.4 6.4 100.0
Total 501 100.0 100,0
B25
Q21H City government office hours are convenient.
Cumulative
Frequency' Percent Valid Percent Percent
Valid Strongly Agree 151 30.1 30.1 30.1
Somewhat Agree 245 48.9 48.9 79.0
Somewhat Disagree 45 9.0 9.0 88.0
Strongly Disagree 23 4.6 4.6 92.6
DK 36 7.2 7.2 99.8
RF 1 .2 .2 100.0
Total 501 100.0 100.0
Q23 Do you consider yourself to be White, African American, Asian, Hispanic or a
member of some other ethnic group?
Cumulative
Frequency Percent Valid Percent Percent
Valid White 376 75.0 75.0 75.0
African American (Black) 101 20.2 20.2 95.2
Asian 3 .6 .6 95.8
Hispanic (Latino) 2 .4 .4 96.2
Other 7 1.4 1.4 97.6
DK/RF 12 2.4 2.4 100.0
Total 501 100.0 100.0
Q24 Estimate of total family income before taxes last year
Cumulative
Frecluenc¥ Percent Valid Percent Percent
Valid less than $15,000 76 15.2 15.2 15.2
between $15,000 and 80 16.0 16.0 31.1
less than $25,000
between $25,000 and
less than $35,000 87 17.4 17.4 48.5
between $35,000 and 77 15.4 15.4 63.9
less than $50,000
between $50,000 and
less than $75,000 68 13.6 13.6 77.4
between $75,000 and
$100,000 39 7.8 7.8 85.2
over $100,000 21 4.2 4.2 89.4
DKJRF 53 10.6 10.6 100.0
Total 501 100.0 100.0
Q25 Gender
Cumulative
Frequenc)/ Percent Valid Percent Percent
Valid Male 200 39.9 39.9 39.9
Female 301 60.1 60.1 100,0
Total 501 100.0 100.0
B26
INCOME CSR constructed income from Q24
Cumulative
Frequency Percent Valid Percent Percent
Valid less than $50,000 320 63.9 71.4 71.4
$50,000 or more 128 25.5 28.6 100.0
Total 448 89.4 100.0
Missing System 53 10.6
Total 501 100.0
AGE CSR constructed age from Q22
Cumulative
Frequency Percent Valid Percent Percent
Valid less than 40 years old 167 33.3 33.5 33.5
40 years or older 331 66.1 66.5 100.0
Total 498 99.4 100.0
Missing System 3 .6
Total 501 100.0
B27
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #60-217
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36227-020303 amending and reordaining certain
sections of the 2002~03 Capital Projects Fund Appropriations, providing for transfer of
funds, in connection with the 1999 Public Improvement Bond Series, to various capital
project accounts, and a portion of the 2002 Public Improvement Bond Series for
implementation of certain construction projects; and dispensing with the second reading
by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
po:
Darlene L. Burcham, City Manager
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36227-020303.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Flood Reduction $ 18,695,464
Peters Creek Flood Mitigation Phase 4 (1) .............................................. 73,355
General Government $ 8,561,801
Public Works Service Center Phase 1 (2) ............................................... 412,993
Streets and Bridges
First Street Pedestrian Bridge (3) ............................................................
Road Safety Improvement Program (4) ...................................................
Walnut Avenue Bridge Project (5) ...........................................................
Williamson Road Improvements (6) ........................................................
VDOT Highway Projects (7) ....................................................................
Curb, Gutter, and Sidewalk #1 (8) ...........................................................
Curb, Gutter, and Sidewalk #2 (9) ...........................................................
Curb, Gutter and Sidewalk #3 (10) ..........................................................
Curb, Gutter and Sidewalk #4 (11 ) ..........................................................
Curb, Gutter and Sidewalk #5 (12) ..........................................................
Curb, Gutter and Sidewalk #6 (13) .........................................................
$ 26,404,534
887 257
322 704
369 080
143859
410 000
891 630
500 000
500 000
500 000
500 000
500 000
Storm Drains
Trout Run Culvert Repairs (14) .............................................................
Barnhart Street Drainage Improvements (15) ........................................
$ 3,516,831
114,000
204,000
Traffic Engineering $ 4,673,181
Traffic Signals (16) ................................................................................ 127,414
Capital Improvement Reserve
Public Improvement Bonds - Series 1999 (17-20) .................................
Public Improvement Bonds - Series 2002 (21) ......................................
579,593
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
2O)
21)
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
2002 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Appropriated from Series
1999 Bond Issue
Storm Drains
Buildings
Bridges
Streets and Sidewalks
Curb, Gutter and
Sidewalk Improvements
(008-530-9801-9001) $ 73,355
(008-530-9776-9001) 9,169
(008-052-9574-9001) 750,00
(008-052-9606-9001) 17,340
(008-530~9511-9001) 59,080
(008-530-9802-9001) 143,859
(008-530-9803-9001) 410,000
(008~530-9804-9076) 891,630
(008-530-9805-9076) 500,000
(008-530-9806-9076) 500,000
(008-530-9807-9076) 500,000
(008-530-9808-9076) 500,000
(008-530-9809-9076) 500,000
(008-530-9810-9001 ) 114,000
(008-530-9811-9001) 204,000
(008-530-9812-9001 ) 127,414
(008-052-9709-9176) (391,355)
(008-052-9709-9183) ( 9,169)
(008-052-9709-9190) (809,080)
(008-052-9709-9191) (698,613)
(008-530-9711-9195) (3,391,630)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
Fobruary 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Transfer of Bond Funds to
Capital Funds
Capital Projects of all types have been approved by City Council in the Capital Improvement
Program.
Bond funds from the 1999 Bond issue need to be transferred to capital project accounts
along with a portion of the 2002 Bond issue for implementation of construction projects.
The following transfers are recommended:
$391,355 from Public Improvement Bonds Series 1999 - Storm Drains, Account No. 008-
052-9709-9176, to the following new accounts to be established by the Director of Finance;
$ 73,355
114,000
2O4,00O
Peters Creek Flood Mitigation Phase 4
Trout Run Culvert Repairs
Barnhart Street Drainage Improvements
$9,169 from Public Improvement Bonds Series 1999 - Buildings, Account No. 008-052-9709-
9183, to Account No. 008-530-9776, Public Works Service Center Upgrade Phase I.
$809,080 from Public Improvement Bond Series 1999 - Bridges, Account No. 008-052-9709-
9190, to the following accounts;
$ 750,000 First Street Pedestrian Bridge, Account No. 008-052-9574
$ 59,080 Walnut Avenue Bridge over Railroad, Account No. 008-530-9511
Honorable Mayor and Members of City Council
February 3, 2003
Page 2
$698,613 from Public Improvement Bonds Series 1999 - Streets, Account No. 008-052-
9709-9191, to the following new accounts to be established by the Director of Finance;
$143,859
$127,414
$ 410,000
$ 17,340
Williamson Road Improvements
Traffic Signals
VDOT Highway Projects
Roadway Safety Improvement Project, Account No. 008-052-9606
$3,391,630 from Public Improvement Bonds Series 2002 - Curb & Gutter, Account No. 008-
530-9711-9195, to the following new accounts;
$ 891,630
$ 500,000
$ 500,000
$ 5OO,OOO
$ 5OO,OOO
$ 500,000
Curb, Gutter and Sidewalk #1
Curb, Gutter and Sidewalk #2
Curb, Gutter and Sidewalk #3
Curb, Gutter and Sidewalk #4
Curb, Gutter and Sidewalk #5
Curb, Gutter and Sidewalk #6
Recommended Action:
Adopt the attached budget ordinance to transfer funding to existing project accounts and/or
new accounts to be established by the Director of Finance.
Respectfully submitted,
Darlene L. B~
City Manager
DLB:JGB:na
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
#CM03-00015
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #207
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36228-020303 providing certain waivers and
consents by the City of certain restrictive covenants in connection with certain property
located at the Roanoke Centre for Industry and Technology and owned by Liberty Property
Limited Partnership and occupied by Elizabeth Arden, Inc.; and authorizing the proper City
officials to execute any other required documents to conclude the proposed expansion of
the facility occupied by Elizabeth Arden, Inc., at the Roanoke Centre for Industry and
Technology.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Roy Drilon, Vice-President Operations, Elizabeth Arden, Inc., 1751 Blue Hills Drive,
N. E., Roanoke, Virginia 24012
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director, Economic Development
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THECOUNCILOFTHECITYOF ROANOKE, VIRGINIA,
The 3rd day of February, 2003.
No. 36228-020303.
A RESOLUTION to provide for certain waivers and consents by the City of certain restrictive
covenants in connection with certain real proper~y located at the Roanoke Centre for Industry and
Technology (RCIT) and owned by Liberty Property Limited Partnership (Liberty) and occupied by
Elizabeth Arden, Inc.; authorizing the proper City officials to execute such waivers and consents on behalf
of the City in connection with those restrictive covenants; and authorizing the proper City officials to
execute any other documents to conclude the proposed expansion of the fac'flity occupied by Elizabeth
Arden, Inc., at RCIT.
WHEREAS, Liberty owns certain real property at RCIT that is occupied by Elizabeth Arden, Inc.,
and these parties wish to expand the facility at the present site. Under the current provisions of the
Restrictive Covenants at RCIT recorded in the Roanoke City Circuit Court Clerk's Office, Deed Book
1495, at page 1797, paragraph 6(c), certain setbacks are required for any building or slmcture on such
property. However, the proposed expansion requires a setback of 41 feet for the parking lot and 35 feet for
the expanded building and the parties have requested that the City waive the restrictive covenants in
accordance with the terms of the Deed of Restriction; and
WHEREAS, the City has agreed to waive the setback requirements in the Deed of Restriction and
has also obtained the required number of consents and approvals from other propen'y owners as set forlh in
paragraph 13 of the Deed of Restrietion in order to provide for the setbacks requested by Liberty and
Elizabeth Arden, Inc.
THEREFORE, BE 1T RESOLVED by the Council of the City of Roanoke as follows:
1. The City waives the restrictive covenant provisions contained in paragraph (ftc) of the Deed
of Restriction for Liberty's property in RCIT regarding required setbacks for buildings or structures to the
extent necessary to allow Liberty and Elizabeth Arden, Inc., to provide for expansion of the facility with a
H:\Measures\Elizabeth Arden Deed of Restrictions.docl
setback of 41 feet for the parking lot and 35 feet for the building expansion from the right-of-way and in
order to allow the construction of those items, all as more particularly set forth in the City Manager's letter
to Council dated February 3, 2003.
2. The City Manager and the City Clerk are hereby authorized and directed to execute and
attest, respectively, for and on behalf of the City, a Waiver of the Provision of the Deed of Restriction for
Elizabeth Arden's expansion substantially similar to the one attached to the above mentioned City
Manager's letter, with the form of such Waiver to be approved by the City Attorney, and to take such
further action and to execute and provide such further documents as may be necessary to allow for the
above expansion.
ATIEST:
City Clerk.
H:\Measures\Elizabeth Arden Deed of Restrictions.doc2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 8~3-2333
Fax: (540) 853-1138
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Waiver of Provision of Deed of
Restriction for Elizabeth Arden, Inc.
and Liberty Property Partnership
Limited Expansion at Roanoke
Centre for Industry and Technology
Background:
Elizabeth Arden, Inc., a tenant in a 250,000 square foot facility at the Roanoke Centre for
Industry and Technology (RCIT), and Liberty Property Limited Partnership (Liberty), the
property owner, wishes to expand at the present site. This expansion will require a waiver
from the present Restrictive Covenants at RCIT. The covenants require a 75-foot setback
for both the building and the parking lot. However, the size and layout of the site expansion
requires the setback be 41 feet for the parking lot and 35 feet for the building. (Note: If an
application for the vacation of a City of Roanoke right-of-way at the site is approved, the
setback for the building will be in compliance.)
The Restrictive Covenants state in paragraph 6 that the above requirement may be waived
by the City of Roanoke. However, the requirements of paragraph 13 must also be met.
That provides as follows: 13. Amendments. Except as herein provided, each of the
foregoing Restrictive Covenants may as to all persons and property be waived, released,
rescinded, modified, altered or amended by the City at the request of and with the consent
of the owners or lessees from the City of property for terms of five (5) years or more of
more than fifty percent (50%), in area, of the lots or sites within the Centre which have
been sold by the City for development.
Six tenants at RCIT have signed off on the waiver, representing over 50% of the
tenants/owners by area of the park, and this meets the amendment requirements of the
Restrictive Covenants.
Honorable Mayor and Members of Council
February 3, 2003
Page 2
Considerations:
Elizabeth Arden (EA) employs 538 employees in Roanoke, and this expansion will enable
EA to continue to grow in employment and marks a significant investment in RCIT.
Recommended Action:
Approve a waiver of the setback requirements as set forth above and authorize the City
Manager to execute a Waiver of the Provision of the Deed of Restriction for Elizabeth
Arden's expansion substantially similar to the one attached hereto, and to take such further
action and execute any other documents necessary for the above expansion.
R~spectfully submitted,~
Darlene L. Bbrcl~am
City Manager
DLB/sem
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Elizabeth A. Neu, Director of Economic Development
# CM03-00018
Schedule A
Real estate lying within the Roanoke Centre for Industry and Technology, in the City of
Roanoke, Virginia, and described as follows:
ALL that certain lot, piece or parcel of land with all improvements thereon and
appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia,
more particularly shown on plat of survey dated April 15, 1994, prepared by Mattern &
Craig, entitled "ALTA/ACSM Land Title Survey for Liberty Property Limited
Partnership, On Property of Arden Associates, L.P., Recorded in Deed Book 1631, page
410, Section 2, Parcel 4, of Roanoke Centre for Industry and Technology, Map Book 1,
page 959, City of Roanoke, Virginia," and described thereon as follows:
Parcel No. 4 of the Roanoke Centre for Industry and Technology being situated in the
Roanoke Centre for Industry and Technology in the City of Roanoke, VA. Recorded in
the Clerk's Office of the Circuit Court of the City of Roanoke, VA in Map Book 1, Page
959. Being further described as:
Parcel 4
Beginning at Point No. 1, said point being an iron pin found at the intersection of the
easterly right of way line of Blue Hills Circle N.E. and the northerly fight of way line of
Blue Hills Drive N.E., and being the point of curvature of a 50.00' radius curve to the
right. Thence with said right of way and along said curve with a central angle of
082°15'51'', a tangent of 43.67', an arc of 71.79', and a chord of N31°2T50"W 65.78' to
Point No. 2, an iron pin found. Thence; with said right of way N09°40'06"E 394.85' to
Point No. 3, an iron pin found, and being the point of curvature of a 723.64' radius curve
to the left. Thence; with said right of way and along said curve with a central angle of
024°24'17", a tangent of 156.49', an arc of 308.23', and a chord of N02°32'03"W 305.90',
to Point No. 4, an iron pin found. Thence, with said right of way N14°44'1 i"W 106.00'
to Point No. 5, an iron pin found. Thence; with said right of way N27°33'44"E 81.46' to
Point No. 6 an iron pin found. Thence; with said right of way N36°50'29"W 126.00' to
Point No. 7, an iron pin found. Thence, leaving said right of way N38° 15'25"E 559.39' to
Point No. 8, an iron pin found. Thence; S47°21'54"E 1180.48' to Point No. 9, an iron pin
found. Thence; S40°08'24"W 1220.60' to Point No. 10, an iron pin found on the
northerly right of way of Blue Hills Drive N.E. Thence; with said right of way
N49°51'36"W 255.08' to Point No. 11, an iron pin found, and being the point of curvature
of a 540.00' radius curve to the left. Thence; along said curve with a central angle of
022044'09", a tangent of 108.57', an arc of 214.28', and a chord of N61°13'41 "W 212.88',
to Point No. 1, being the point of beginning of this description and containing 27.257
acres more or less.
BEING the same real estate conveyed to Liberty Property Limited Partnership, a
Pennsylvania limited partnership, by deed from Arden Associates, L.P., a Virginia
limited partnership, dated as of March 1, 1995, recorded March 6, 1995, in the Clerk's
Office, Circuit Court, City of Roanoke, Virginia, in Deed Book 1733, page 124.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #60~183
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36229-020303 amending and reordaining certain
sections of the 2002-03 Capital Projects and Fleet Management Funds Appropriations,
providing for transfer of $1,000,000.00, in connection with improvements to Phase I, Public
Works Service Center projects; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Philip C. Schirmer, City Engineer
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36229-020303.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
Capital Projects and Fleet Management Funds Appropriations and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED bythe Council of the City of Roanoke that certain sections of
the 2002-2003 Capital Projects and Fleet Management Funds Appropriations be, and the
same are hereby, amended and reordained to read as follows, in part:
Capital Projects Fund
Appropriations
General Government $ 9,183,139
Public Works Service Center Phase I (1) ........................................... 1,034,331
Streets and Bridges $ 26,251,777
Brandon Avenue Widening (2) ............................................................ 56,101
Revenues
Nonoperating $ 2,253,603
Transfer from General Fund (3) ......................................................... 2,211,663
Transfer from Fleet Management Fund (4) ......................................... 41,940
Fund Balance
Reserved Fund Balance - Unappropriated
Fund Balance Available for Appropriation (5) ..................................... $ 57,185
Fleet Management Fund
Appropriations
Operating $ 7,511,590
Transfers to Other Funds (6) .............................................................. 41,940
Retained Earnin.qs
Retained Earnings Available for Appropriation (7) .............................. $
278,060
1) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Transfer from
General Fund
4) Transfer from Fleet
Management Fund
5) Other Fund Balance
Available
6) Transfer to Capital
Projects Fund
7) Retained Earnings
Available for
Appropriations
(008-530-9776-9003) $ 621,338
(008-052-9604-9003) (152,757)
(008-110-1234-1037) 170,000
(008-110-1234-1186) 41,940
(008-3349) (256,641)
(017-440-2643-9508) 41,940
(017-3348) (41,940)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Hards, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Transfer of funds for Public Works Service
Center Phase I Improvements Projects
In July 2002, the City advertised for a consultant to prepare a master plan for the Public Works
Service Center (PWSC). That plan proposes a phased implementation of improvements to PWSC
to centralize functions and improve efficiency of operations. The following items, listed by
organization, are to be implemented as the first phase of improvements to the PWSC facility.
Transportation Division:
· Salt Storage Building - new salt storage facility to include approximately half of the sheds
required for the storage of salt spreaders, snow plows, etc.
· Landscape Maintenance Equipment Shop - modifications to existing warehouse as needed
to perform maintenance and repair of equipment. This will allow activity to move from the
Reserve Avenue site to PWSC.
Fleet Maintenance Division:
· Fleet Maintenance Doors - Installation of three overhead doors along west wall of Fleet
Maintenance Shop. These doors will improve efficiency and productivity of the facility by
allowing access to service bays from outside of the building.
Solid Waste Division:
· Solid Waste Island - new concrete median strip with electrical receptacles to serve diesel
engine block heaters of Solid Waste trucks. Existing median to be displaced by new Salt
Storage Building.
Funding in the amount of $1,000,000 is needed for these projects, and is available from the
following sources to be transferred into Public Works Service Center account 008-530-9776, which
currently has a balance of $378,662.
Transfer to Capital Projects Fund (001-250-9310-9508)
Undesignated fund balance (008-3349)
Brandon Avenue Widening (008-052-9604)
Fleet Maintenance Retained Earnings
$170,000
$256,641
$152,757
$ 41,940
Recommended Action:
Transfer funding as outlined above to the Public Works Service Center account number 008-530-
9776 to provide total funding of $1,000,000 for these projects.
Respectfully submitted,
Dadene~
City Manager
DLB/SEF
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
#CM03-00019
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36231-020303 accepting the Virginia Services,
Training, Officers, Prosecution Violence Against Women Grant offer made to the City by
the Virginia Department of Criminal Justice Services, in the amount of $32,403.00, and
authorizing execution of any required documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Rolanda A. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of February~ 2003.
No. 36231-020303.
A RESOLUTION accepting the Virginia Services, Training, Officers, Prosecution
(VSTOP) Violence Against Women Grant offer made to the City by the Virginia Department of
Criminal Justice Services and authorizing execution of any required documentation on behalf of
the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City &Roanoke does hereby accept the Virginia Services, Training, Officers,
Prosecution (VSTOP) Violence Against Women grant offered by the Virginia Department of
Criminal Justice Services in the amount of $32,403 upon all the terms, provisions and conditions
relating to the receipt of such funds.. The grant which requires a $23,127 in-kind match by the
City and a cash match of $3,136 is more particularly described in the letter of the City Manager,
dated February 3, 2003.
2. The City Manager and the City Clerk, are hereby authorized to execute, seal and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
including any documents providing for indemnification from the City that may be required for
the City's acceptance of this grant, all such documents to be approved as to form by the City
Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #5-60-236
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36230-020303 amending and reordaining certain
sections of the 2002-03 Grant Fund Appropriations, providing for appropriation of
$32,403.00, in connection with acceptance of a V-STOP Domestic Violence Grant from the
Virginia Department of Criminal Justice Services; and dispensing with the second reading
by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Rolanda A. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36230-020303.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read as follows, in part:
Appropriations
Public Safety $ 2,488,134
VSTOP CY03 (1-8) ................................................................................. 35,539
Revenues
Public Safety
VSTOP CY03 (9-10) ...............................................................................
1) Regular Employee
Salaries
2) ICMA RC Retirement
3) FICA
4) Health Insurance
5) Dental Insurance
6) Administrative Supplies
7) Local Mileage
8) Other Equipment
9) Local Match
10) State Grant Receipts
(035-640-3325-1002) $ 27,145
(035-640-3325-1115) 2,647
(035-640-3325-1120) 2,036
(035-640-3325-1125) 1,903
(035-640-3325-1126) 185
(035-640-3325-2030) 460
(035-640-3325-2046) 663
(035-640-3325-9015) 500
(035-640-3325-3325) 3,136
(035-640-3325-3326) 32,403
$ 2,488,134
35,539
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFHCE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: wv~,.rpanokegov~.con~ .. A-
t-eDruary ;~,
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr. Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Police Department Domestic
Violence Program Grant
Background:
The Virginia Department of Criminal Justice Services (DCJS) provides grant funding for
programs and activities which increase the apprehension, prosecution and adjudication
of persons committing violent crimes against women. The program, "Virginia Services,
Training, Officers, Prosecution Violence Against Women" (VSTOP) has funded the
establishment of a Domestic Violence Unit within the Police Department since 1999.
On December 19, 2002, DCJS awarded the Police Department $32,403 to employ its
full-time, non-sworn Domestic Violence Specialist thereby allowing continuance of the
Domestic Violence Unit in calendar year 2003. The required City in-kind match of
$23,127 will be met through salary paid to current Police Department personnel. The
required local cash match of $3,136 will be met through State Asset Forfeiture Funds,
account # 035-640-3302.
The Domestic Violence Unit collects and interprets relevant domestic violence offense
data which allows proactive case intervention and cultivation of the cooperative working
relationships with clients and service/adjudication agencies. The program produces
more equitable victim-offender criminal justice dispositions related to domestic violence
offenses.
The Honorable Mayor and Members of Council
February 3, 2003
Page 2
Recommended Action:
Accept the V-STOP grant described above and authorize the City Manager to execute
the grant agreement and any related documents. Appropriate State grant funds of
$32,403 with a corresponding revenue estimate in accounts established by the Director
of Finance in the Grant Fund. Additionally, transfer local match of $3,136 from the State
Asset For[eiture Funds account (035-640-3302) to the same Grant Fund account.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:fjd
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda Russell, Assistant City Manager
A. L. Gaskins, Chief of Police
CM03-0017
6oa.6.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
February 3,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Transfer of Funds for
Traffic Calming Initiatives
City Council has been briefed on several ongoing transportation projects that have the goal of
calming traffic and making the City's transportation corridors more pedestrian friendly. Areas of
improvement include, but may not be limited to, Memorial Avenue, Grandin Road, Williamson
Road, Jamison Avenue and Bullitt Avenue.
These traffic calming initiatives are preliminary in nature; therefore, a firm cost estimate has not
been established for each of these projects. However, funding in the amount of $236,870 has
been identified as available to support the further development and implementation of these
initiatives.
Recommended Action(s):
City Council approve the transfer of $236,870 from the Valley View Boulevard Interchange
Account (#008-052-9545) into a new account to be titled Traffic Calming Initiatives.
Respectfully submitted,
Darlene L. Burcham'
City Manager
DLB/KHK/gpe
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Robert K. Bengtson, P.E,, Director of Public Works
Kenneth H. King, P.E., Manager, Division of Transportation
CM03-0020
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #27-468
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36233-020303 authorizing the City Manager to
execute, for and on behalf of the City of Roanoke, a Virginia Pollutant Discharge
Elimination System General Permit Registration Statement for storm water discharges from
small municipal separate storm sewer systems with the Virginia Department of
Environmental Quality, upon certain terms and conditions, and authorizing the City
Manager to take such further action and to execute and provide such further documents
as may be necessary to comply with or implement the provisions of that Registration
Statement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003.
MFP:mh
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc: Jesse A. Hall, Director of Finance
Philip C. Schirmer, City Engineer
Jeffrey H. Powell, Director, General Services
Robert H. Bird, Acting Manager, Purchasing
Paul J. Truntich, Environmental Administrator
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THECOUNCILOFTHEC1TYOF ROANOKE, VIRGINIA,
The 3rd day of February, 2003.
No. 36233-020303.
A RESOLUTION authorizing the City Manager to execute, for and on behalf of the City of
Roanoke, a Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration
Statement for storm water discharges from small municipal separate storm sewer systems with the Virginia
Department of Environmental Quality, upon certain terms and conditions; and authorizing the City
Manager to take such further action and to execute and provide such further documents as may be
necessa~ to comply with or implement the provisions of that Registration Statement.
BE IT RESOLVED by the Council of the Cily of Roanoke as follows:
1. The Cily Manager and the City Clerk are hereby authorized and directed to execute and
attest, respectively, for and on behalf of the City of Roanoke, a Virginia Pollutant Discharge Elimination
System General Permit Registration Statement for storm water discharges from small municipal separate
storm sewer systems with the Virginia Department of Environmental Quality, upon certain terms and
conditions, with the form of the Registration Statement to be approved by the City Attorney, all as set forth
in the City Managor's letter to Council dated February 3, 2003.
2. The Registration Statement shall contain terms and conditions as mentioned in the above
Cily Manager's letter and will be substantially similar to the Registration Statement attached to such letter.
3. The City Manager is also authorized to take such further action and to execute and provide
such further documents as may be necessary to comply with or implement the provisions of the Registration
Statement and the filing requirements for such Registration Statement, including, but not limited to any
necessary contracts or agreements with third parties to implement and complete the items outlined in the
Registration Statement
H:\Measures\VA Polluntant Discharge Reg Statement.doc1
4. By adopting this Resolution~ City Council hereby expresses its inte~! to fund, either through
prior, simultaneous, or future appropriations, the funds required for complying with the terms of the above
mentioned Registration Statement.
A'I-IEST:
CityClerk.
H:\Measures\VA Polluntant Discharge Reg Statement.doc2
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.reanokegov.com
February 3, 2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject:
Virginia Pollutant Discharge
Elimination System General Permit
Registration Statement for Storm
Water Discharges
Mandated by Congress under the Clean Water Act, the National Pollutant Discharge
Elimination System Storm Water Program is a comprehensive program for addressing the
urban soumes of storm water pollution. This program uses the State's permitting authority to
require implementation of storm water management controls. Under this law, the City of
Roanoke is required to submit a Registration Statement outlining the specific ways the City
proposes to comply with the program's requirements. The Registration Statement must be
submitted to the Virginia Department of Environmental Quality by Mamh 10, 2003.
City staff has completed a Registration Statement outlining the minimum measures the City
proposes to comply with this new law. Commitments include: City-wide public education and
participation, identifying and removing non-storm water flows, pre and post construction site
runoff controls, and pollution prevention measures for municipal operations. These efforts
are estimated to cost between $190,000 and $225,000 per year, and will begin in March
2003, with the initial permit period lasting five years.
Recommended Action:
Authorize the City Manager to execute a Virginia Pollutant Discharge Elimination System
(VPDES) General Permit Registration Statement for Storm Water Discharges from Small
Municipal Separate Storm Sewer Systems [VAR040], on behalf of the City, with the Virginia
Department of Environmental Quality, with conditions substantially similar to the draft
Registration Statement attached to this letter.
Authorize the City Manager to take such further action and execute and provide further
documents as may be necessary to comply with and implement the VPDES General Permit,
including necessary contracts or agreements with third parties, to complete the activities
outlined in the VPDES General Permit.
Respectfully submitted,
City Manager
DLB/JGR/bls
Attachment
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Paul J. Truntich, Environmental Administrator
Philip C. Schirmer, City Engineer
Robert H. Bird, Acting Purchasing Manager
CM03-00024
City of Roanoke, Virginia
VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES)
GENERAL PERMIT REGISTRATION STATEMENT
FOR STORM WATER DISCHARGES
FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS
[VAR040]
March 2003
City Of Roanoke
VPDES Phase II Registration Statement
Table of Contents:
Table of Contents. ............................................................................................................. 2
Executive Summary ........................................................................................................ 4
Required Information ...................................................................................................... 6
List of Receiving Waters .............................................................................................. 7
Figure 1: Map of Receiving Waters ........................................................................ 7
Certification .......................................................................................................................... 9
Storm Water Quality Management Program .................................................. 10
Minimum Control Measure 1: Public Education and Outreach
BMP: 1-1. Review and Inventory publications and educational programs produced
by the City and cooperators .......................................................................................... 10
BMP: '/-2. Produce a Storm Water Quality Informational Brochure ........................... 1'/
BMP:I.3. Provide Stream School Seminars in Cooperation with Virginia Save Our
Streams ........................................................................................................................... f2
BMP:I-4. Provide Storm water education programs for school children .................. 13
BMP:f-5 Produce Supporting Documents/Other media products, such as magazine
articles, Web site conten~ Inside Roanoke segmen~ and other items ...................... f4
Minimum Control Measure 2: Public Participation and Involvement.
BMP: 2-1. Establish a Storm Water Quality Management Program Citizen
Workgroup ...................................................................................................................... 15
BMP:2-2.. Hold annual public meetings with all groups/stakeholders to receive input
on the City's Storm Water Quality Management Program .......................................... 16
BMP: 2.3. Coordinate, Implement and Support a City wide Storm Drain Stenciling
ProJec£ ............................................................................................................................ f 7
Minimum Control Measure 3: Illicit Discharge Detection and
Elimination
BMP: 3.1. Develop A Storm Drain System Map ........................................................... '/8
BMP: 3-2. Develop regulations and an enforcement program for a Storm Water
Ordinance preventing illegal discharges Into the storm drain system ...................... 19
BMP: 3-3. Pilot project for Illicit Discharge Detection and Elimination Program.... 20
BMP: 3-4. Identify and enforce correction of illicit connections ............................... 21
BMP: 3-5. Provide an Illicit discharge/illegal dumping hotllne for Public Reporting 22
2 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 4: Construction Site Runoff Control
BMP: 4.1. Require Erosion and Sediment Control plans for any land disturbance
greater than 2,000 square fee£ ...................................................................................... 23
BMP: 4-2. Identify current Erosion and Sediment Control certified employees and
develop a program for additional certifications and cross training ........................... 24
BMP: 4-3. City sponsored certification and awards program for Exemplary Erosion
and Sediment Control Compliance ............................................................................... 25
Minimum Control Measure 5: Post Construction storm water management
in new development and redevelopment
BMP: 5-1. Develop, Adopt and Enforce an ordinance addressing water quality in
post construction site storm water runoff. ................................................................. 26
BMP: 5-2. Develop a storm water design manual that Includes performance
standards designed to control runoff lmpacts on receiving waters ........................ 27
BMP: 5-3. Develop an Inspection and Enforcement program for maintenance of Post
Construction structural storm water quatity controls ................................................ 28
Minimum Control Measure 6: Pollution Prevention/Good
Housekeeping
BMP: 6.1. Develop Spill Prevention and Control Plans for Municipal Facilities ....... 29
BMP: 5-2, Household Hazardous WastePregram (HHHHO .......................................... 30
BMP: 6-3. Develop and Maintain a Program for Maintenance of Pubtic Storm Drain
Systems. .......................................................................................................................... 3'/
BMP: 6-4, Maintain a Program for Street Sweeping In the City of Roanoke, Virginia.
BMP: 6-5. Develop and maintain Pollution Prevention and Hazardous Waste training
programs for municipal employees, grounds maintenance workers and landscaping
crews ............................................................................................................................... 33
3 1/30/2003
City Of Roanoko
VPDES Phase II Registration Statement
Executive Summary:
Storm Water Quality Management Program: City of Roanoke, Virginia.
Since the passage of the Clean Water Act (CWA), the quality of our Nation's
waters has improved dramatically. Despite this progress, however, degraded
waterbodies still exist. The Virginia Pollutant Discharge Elimination System
(VPDES) Storm Water Phase II Final Rule is the next step in the Environmental
Protection Agency's (EPA) effort to preserve, protect, and improve the Nation's
water resources from polluted storm water runoff. The Phase II program requires
that operators of small Municipal Separate Storm Sewer Systems (MS4s) in
urbanized areas and operators of small construction sites file general VPDES
permits to implement programs and practices to improve the quality of polluted
storm water runoff.
VPDES Phase II is intended to further reduce adverse impacts to water quality
and aquatic habitat by instituting the use of controls on the unregulated sources
of storm water discharges that have the greatest likelihood of causing continued
environmental degradation. Storm water discharges from MS4s in urbanized
areas are a concern because of the high concentration of pollutants found in
these discharges. Concentrated development in urbanized areas substantially
increases impervious surfaces, such as City streets, driveways, parking lots, and
sidewalks, on which pollutants from concentrated human activities settle and
remain until a storm event washes them into nearby storm drains. Common
pollutants include pesticides, fertilizers, oils, salt, litter, sediment and other
debris. Another concern is the possible illicit connections of sanitary sewers,
which can result in bacterial contamination of the storm sewer system and
receiving waterways. Storm water runoff picks up and transports these and other
harmful pollutants then discharges them - untreated - to waterways via storm
sewer systems. When left uncontrolled, these discharges can result in
fish kills, the destruction of spawning and wildlife habitats, a loss in aesthetic
value, and contamination of drinking water supplies and recreational waterways
that can threaten public health.
The City of Roanoke is built around the Roanoke River and the resources it
provides. The City's current comprehensive plan, Vision 2001-2020, includes a
commitment to "protect the environment and ensure quality air and water for the
citizens of the region". The City places special emphasis on the Roanoke River
and its tributaries and has made a strong effort to addressing storm water
management on both the regional and local basis. In response to the CWA's
VPDES Phase II General Permit requirements, the City of Roanoke has
developed a comprehensive and proactive Storm Water Quality Management
Program. The City's plan includes a strong emphasis on 3rd to 8th grade
education, and adult and professional training. The Storm Water Quality
4 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Management Program is built upon a foundation of cooperation with the City's
neighborhoods and communities. The plan includes a comprehensive and
proactive assessment of the storm sewer system which includes drainage
system mapping, drainage system maintenance and an in-house
education/training component. Major components of the program include
development and adoption of ordinances that include water quality assessment
in site design and review. These ordinances also include the consideration of
water quality Best Management Practices in new development and re-
development. Additionally, the plan includes a City commitment to initiate spill
prevention plans at City facilities, and to maintain its current drainage system
maintenance program and street sweeping operations.
Strong regional cooperation has been pursued in the areas of education, public
involvement and pollution prevention. The City intends to participate in a regional
effort to educate the public with articles placed in the "Citizens" magazine,
promotional videos on storm water education produced by Roanoke Valley
Television (RVTV) and with the continuation of the Household Hazardous Waste
Collection Day. The City also has the opportunity to continue to cooperate in the
development of greenways and to consider regional cooperation as the
discussion of a regional storm water utility is pursued. The City intends to provide
coordination for annual regional meetings and will continue to cooperate in the
regional storm drain stenciling educational project. Continued regional
cooperation and discussion will be economically sound, and instrumental in the
effective reduction of pollutants into the region's rivers and streams.
The VPDES Phase II regulations are currently not funded at the state or Federal
level. The City of Roanoke is making a substantial commitment to this un-funded
Federal mandate. Cost projections for the City's Storm Water Quality
Management Program ara estimated to be one million dollars for the five years of
the first permit period. Regional partners are looking at similar implementation
costs. Maintenance and fulfillment of this program will need a secure and
reliable funding source as the implementation of the program progresses. The
initial commitment to develop and establish a comprehensive program that
protects the City's storm water quality has been made and will continue over the
permit term to provide the region's citizens with clean water now and well into the
future.
5 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES)
GENERAL PERMIT REGISTRATION STATEMENT FOR STORM WATER
DISCHARGES
FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS
[VAR040]
(Please Type or Print All Information)
1. Regulated Small MS4
Name:
City of Roanoke
Location (City):
Roanoke, Virqinia
2. Regulated Small MS4 Owner
Name:
City of Roanoke
Address:
City of Roanoke
Attention: City Manager
Noel C Taylor Municipal Building
215 Chumh Avenue, S.W., Room 364
City: Roanoke
State: Virqinia Zip: 24011-1591
Phone: (540) 853-2333
6 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
3. Name(s) of the receiving water(s) into which the small MS4 discharges:
Barnhardt Creek
Glade Creek
Mudlick Creek
Roanoke River
Tinker Creek
Carvins Creek
Gum Sprin.q Branch
Murdock Creek
Ore Branch
Trout Run
Garnand Branch
Lick Run
Murray Run
Peters Creek
West Fork Carvins Creek
Figure: 1 Map of Receiving Waters for the Municipal
Separate Storm Sewer System, City of Roanoke, Virginia.
7 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
4. Attach a description of the Best Management Practices (BMP's) that the
owner or another entity proposes to implement for each of the following
storm water minimum control measures:
(1) public education and outreach on storm water impacts,
(2) public involvement/participation,
(3) illicit discharge detection and elimination,
(4) construction site storm water runoff control,
(5) post-construction storm water management in new development
and redevelopment, and
(6) pollution prevention/good housekeeping for municipal
operations.
5. For each of the BMP's described in (4), list the measurable goals for each
BMP including, as appropriate, the years in which the required actions will
be undertaken, including interim milestones and the frequency of the
action.
6. Attach a list of the person or persons responsible for implementing or
coordinating the small MS4 storm water management program.
Storm Water Quality Management Program Administrator:
Paul Truntich, Environmental Administrator, City of Roanoke
215 Chumh Avenue, S.W.
Noel C. Taylor Municipal Building Room 364
Roanoke, VA 24011
(540) 853-2425
8 1/30/2003
City Of Roanok~
VPDES Phase II Registration Statement
7. Certification:
"1 certify under penalty of law that this document and all attachments were
prepared under my direction or supervision in accordance with a system
designed to assure that qualified personnel propedy gather and evaluate the
information submitted. Based on my inquiry of the person or persons who
manage the system or those persons directly responsible for gathering the
information, the information submitted is to the best of my knowledge and belief
true, accurate, and complete. I am aware that there are significant penalties for
submitting false information including the possibility of fine and imprisonment for
knowing violations."
Print Name:
Darlene L. Burcham
Title:
City Manaqer
Signature:
Date:
For Department of Environmental Quality Use Only DEQ-WATER FORM
SWGP-MS4-OO1.RS (12/02)
Accepted/Not Accepted by:
Date:
Basin Stream Class
Section
Special Standards
9 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Storm Water Quality Management Program:
Minimum Control Measure 1: Public Education and Outreach.
10 1/30/2003
City Of Roanok-
VPDES Phase II Registration Statement
Responsible Party: Office of Communications
Target Task Measurable Goal Notes
Date
Brochures will be distributed online, at
Develop a storm water library branches, at neighborhood
March 10, quality informational
2004 brochure, meetings, schools, stream schools,
and City buildings. A copy of the
brochure will be provided to the DEQ.
Continue to provide brochures online,
March Develop an updated storm at library branches, at neighborhood
10, 2005 water quality informational meetings, schools, stream schools,
brochure, and at City buildings. A copy of the
brochure will be provided to the DEQ.
Brochures will be distributed online, at
March Develop an updated storm library branches, at neighborhood
10, 2006 water quality informational meetings, schools, stream schools,
brochure, and at City buildings. A copy of the
brochure will be provided to the DEQ.
Continue to provide brochures online,
March Develop an updated storm at library branches, at neighborhood
10, 2007 water quality informational meetings, schools, stream schools,
brochure, and at City buildings. A copy of the
brochure will be provided to the DEQ.
Continue to provide brochures online,
March Develop an updated storm at library branches, at neighborhood
10, 2008 water quality informational meetings, schools, stream schools,
brochure, and at City buildings. A copy of the
brochure will be provided to the DEQ.
11 1/30/2003
City Of Roanok~
VPDES Phase II Registration Statement
Responsible Party: Office of Communications
Target Task Measurable Goal Notes
Date
Organize stream schools
in cooperation with the
March 10, Roanoke River Senior Conduct two stream school
seminars and document
2004 Environment Corps and
Virginia Save our attendance.
Streams.
Organize stream schools
in cooperation with the Conduct two stream school
March 10, Roanoke River Senior
seminars and document
2005 Environment Corps and attendance.
Virginia Save our
Streams
Organize stream schools
in cooperation with the
March 10, Roanoke River Senior Conduct two stream school
seminars and document
2006 Environment Corps and attendance.
Virginia Save our
Streams
Organize stream schools
in cooperation with the
March 10, Roanoke River Senior Conduct two stream school
seminars and document
2007 Environment Corps and
Virginia Save our attendance.
Streams
Organize stream schools
~n cooperation with the
March 10, Roanoke River Senior Conduct two stream school
2008 Environment Corps and seminars and document
Virginia Save our attendance.
Streams
12 1/30/2003
City Of Roano!~n
VPDES Phase II Registration Statement
March Continue to provide and Continue to document
10, 2007 update storm water program implementation
and numbers of children
education programs, reached.
March Continue to provide and Continue to document
10, 2008 update storm water program implementation
and numbers of children
education programs, reached.
13 1/30/2003
City Of Roanoko
VPDES Phase II Registration Statement
Responsible Party: Office of Communications
Target Task Measurable Goal Notes
Date
Produce a feature program Produce at least one supporting
on Inside Roanoke, in the
March 10, Roanoke "Citizen" document/other media product per
2004
magazine, and in other year.
media products.
Produce a feature program
March on Inside Roanoke, in the Produce at least one supporting
10, 2005 Roanoke "Citizen" document/other media product per
magazine, and in other year.
media products.
Produce a feature program
March on Inside Roanoke, in the Produce at least one supporting
10, 2006 Roanoke "Citizen" document/other media product per
magazine, and in other year.
media products.
Produce a feature program
March on Inside Roanoke, in the Produce at least one supporting
10, 2007 Roanoke "Citizen" document/other media product per
magazine, and in other year.
media products.
Produce a feature program Produce at least one supporting
March on Inside Roanoke, in the
10, 2008 Roanoke "Citizen" document/other media product per
magazine, and in other ~ear.
media products.
14 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 2: Public Participation and Involvement.
Responsible Party: Environmental and Emergency Management
Target Date Task Measurable Goal Notes
A citizen workgroup
will be established.
The group will meet
four times a year to
The Storm Water Quality
be updated on the
March 10, Storm Water Quality Management Program Citizens
Workgroup will meet four times.
2004 Management Gro(~p activities and meeting
Program and to
review informational minutes will be reported to the
materials and DEQ.
education
components of the
program.
Document and
March 10, continue to have an
Continue to document group
2005 active workgroup
which meets four activities and meeting minutes.
times per year.
Document and
March 10, continue to have an
2006 active workgroup Continue to document group
which meets four activities and meeting minutes.
times per year.
Document and
March 10, continue to have an Continue to document group
2007 active workgroup
which meets four activities and meeting minutes.
times per year.
Document and
March 10, continue to have an
2008 active workgroup Continue to document group
which meets four activities and meeting minutes.
times per year.
15 1/30/2003
City Of Roanok~
VPDES Phase II Registration Statement
Responsible Party: Environmental and Emergency Management
Target
Date Task Measurable Goal Notes
An annual public meeting
will be held to get public
input on the PROGRAM.
The coordination meeting
will involve Meeting minutes and
March 10, municipalities, regulatory attendance records will be
2004 agencies, and interested supplied to all participants and
stakeholders to discuss to the DEQ.
progress of the storm
water management
program and the next
year's activities.
Continue to provide
March 10, Hold annual public participants and DEQ with
2005 meeting, meeting minutes and attendant
list.
Continue to provide
March 10, Hold annual public participants and DEQ with
2006 meeting, meeting minutes and attendant
list.
Continue to provide
March 10, Hold annual public participants and DEQ with
2007 meeting, meeting minutes and attendant
list.
Continue to provide
Mamh 10, Hold annual public participants and DEQ with
2008 meeting, meeting minutes and attendant
list.
16 1/30/2003
City Of Roanoko
VPDES Phase II Registration Statement
Responsible Party: Transportation Division
Target
Date Task Measurable Goal Notes
The City will have Records will be kept for:
an active Storm Number of Drains stenciled.
March Drain Stenciling Number of Groups participating,
10, 2004 Program and the data sheets recording
throughout the storm drain locations and
permit period, conditions.
The City will have Records will be kept for:
an active Storm Number of Drains stenciled.
March Drain Stenciling Number of Groups participating,
10, 2005 Program and the data sheets recording
throughout the storm drain locations and
permit period, conditions.
The City will have Records will be kept for:
an active Storm Number of Drains stenciled.
March Drain Stenciling Number of Groups participating,
10, 2006 Program and the data sheets recording
throughout the storm drain locations and
permit period, conditions.
The City will have Records will be kept for:
an active Storm Number of Drains stenciled.
March Drain Stenciling Number of Groups participating,
10, 2007 Program and the data sheets recording
throughout the storm drain locations and
permit period, conditions.
The City will have Records will be kept for:
an active Storm Number of Drains stenciled.
March Drain Stenciling Number of Groups participating,
10, 2008 Program and the data sheets recording
throughout the storm drain locations and
permit period, conditions.
17 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 3: Illicit Discharge Detection and Elimination.
Responsible Party: Engineering
Target Task Measurable Goal Notes
Date
Develop Complete map of 10% of all storm drain
March 10, storm sewer
2004 outfall map pipe 15-inch and larger within City limits.
March 10, Develop Complete map of 50% of all storm drain
storm sewer
2005 system map pipe 15-inch and larger within City limits.
Develop a Complete map of 100% of all storm
March 10, ; storm sewer
drain pipe 15-inch and larger within City
2006 system limits.
map.
Develop
March 10, storm sewer Complete database for all storm drain
2007 system pipe 15-inch and larger within City limits.
database
Maintain
March 10, storm sewer Continue to maintain and update
database for all storm drain pipe 15-inch
2008 system
database and larger within City limits.
18 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Engineering
Target Task Measurable Goal Notes
Date
March 10, Develop an ordinance Draft ordinance ready for City
2004 prohibiting illegal discharges Council approval.
into the storm drain system.
;
Adopt and enforce an
March 10, ordinance prohibiting illegal Council adoption of illegal
2005 discharges into the storm drain discharge ordinance and
system, documentation of enforcement.
Continue to enforce an
March 10, ordinance prohibiting illegal Continue documentation of
2006 discharges into the storm drain enforcement.
system.
Continue to enforce an
March 10, ordinance prohibiting illegal Continue documentation of
2007 discharges into the storm drain enforcement.
system.
Continue to enforce an
March 10, ordinance prohibiting illegal Continue documentation of
2008 discharges into the storm drain enforcement.
system.
19 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Engineering
Target
Date Task Measurable Goal Notes
March 10, N/A N/A
2004
Implement a pilot project for Complete dry weather visual
March 10, Illicit Discharge Detection inspections of all storm drains 15-
2005 and Elimination in the Forest inch and larger. TV inspection of
Park Neighborhood any storm drain with suspicious
(Horton's Branch). dry- weather flow.
March 10, N/A N/A
2006
March 10, N/A N/A
2007
March 10, N/A N/A
2008
20 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Engineering
Target Task Measurable Goal Notes
Date
March
N/A N/A
10, 2004
March
N/A N/A
10, 2005
Conduct dry weather
survey of 10% of Document the number of storm
March storm sewer system drain outfalls surveyed, number
10, 2006 outfalls 15 inch of illicit connections identified,
diameter or greater and the number of illicit
to identify non-storm connections corrected.
water flows.
Continue dry weather Continue to document the
March survey of storm number of storm drain ouffalls
10, 2007 sewer system
outfalls 15 inch surveyed and the number of illicit
diameter or greater, connections identified.
Continue dry weather Continue to document the
March survey of storm number of storm drain outfalls
10, 2008 sewer system
outfalls 15 inch surveyed and the number of illicit
diameter or greater, connections identified.
21 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Housing and Neighborhood Services
Target Notes
Date Task Measurable Goal
Develop an issue type within the Suite
Response Service for citizens to
report illegal dumping and suspicious Issue type within the Suite
March 10, discharges. The phone number and Response Service
2004 contact information will be advertised developed and ready to be
in the Storm Water Quality advertised.
Informational Brochure developed
through BMP 1-2.
Maintain an issue type within the
Suite Response Service for citizens to
report illegal dumping and suspicious
March 10, discharges. The phone number and Document the number of
2005 contact information will be advertised calls and call responses on
in the Storm Water Quality an annual basis,
Informational Brochure developed
through BMP 1-2 and on the City's
website.
Maintain an issue type within the
Suite Response Service for citizens to
report illegal dumping and suspicious
March 10, discharges. The phone number and Document the number of
2006 contact information will be advertised calls and call responses on
in the Storm Water Quality an annual basis.
Informational Brochure developed
through BMP 1-2 and on the City's
website.
Maintain an issue type within the
Suite Response Service for citizens to
report illegal dumping and suspicious
March 10, discharges. The phone number and Document the number of
2007 contact information will be advertised calls and call responses on
in the Storm Water Quality an annual basis.
Informational Brochure developed
through BMP 1-2 and on the City's
website.
Maintain an issue type within the
Suite Response Service for citizens to
report illegal dumping and suspicious
March 10, discharges. The phone number and Document the number of
2008 contact information will be advertised calls and call responses on
in the Storm Water Quality an annual basis.
Informational Brochure developed
through BMP 1-2 and on the City's
website.
22 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 4: Construction Site Runoff Control.
Responsible Party: Planning, Building and Development
Target
Date Task Measurable Goal Notes
Require Erosion and
Sediment Control plans for Make sure that current city regulations and
any land disturbance greater Erosion and Sediment control programs are
fully compliant with the VPDES Phase II
March 10, than 2,000 square feet and
2004 continue to be compliant regulations and track regulated land disturbing
with all state and federal activities. A report of the total number of
guidelines regarding regulated land disturbing activities and the
construction site runoff total acreage disturbed will be included in the
controls. DEQ required reporting.
Require Erosion and
Sediment Control plans for Make sure that current city regulations and
any land disturbance greater Erosion and Sediment control programs are
than 2,000 square feet and fully compliant with the VPDES Phase II
March 10, regulations and track regulated land disturbing
2005 continue to be compliant
with all state and federal activities. A report of the total number of
guidelines regarding regulated land disturbing activities and the
construction site runoff total acreage disturbed will be included in the
controls. DEQ required reporting.
Require Erosion and
Sediment Control plans for Make sure that current city regulations and
any land disturbance greater Erosion and Sediment control programs are
March 10, than 2,000 square feet and fully compliant with the VPDES Phase II
2006 continue to be compliant regulations and track regulated land disturbing
with all state and federal activities. A report of the total number of
guidelines regarding regulated land disturbing activities and the
construction site runoff total acreage disturbed will be included in the
controls. DEQ required reporting.
Require Erosion and
Sediment Control plans for Make sure that current city regulations and
any land disturbance greater Erosion and Sediment control programs are
than 2,000 square feet and fully compliant with the VPDES Phase II
March 10, regulations and track regulated land disturbing
2007 continue to be compliant
with all state and federal activities. A report of the total number of
guidelines regarding regulated land disturbing activities and the
construction site runoff total acreage disturbed will be included in the
controls. DEQ required reporting.
Require Erosion and
Sediment Control plans for Make sure that current city regulations and
any land disturbance greater Erosion and Sediment control programs are
March 10, than 2,000 square feet and fully compliant with the VPDES Phase II
2008 continue to be compliant regulations and track regulated land disturbing
with all state and federal activities. A report of the total number of
guidelines regarding regulated land disturbing activities and the
construction site runoff total acreage disturbed will be included in the
controls. DEQ required reporting.
23 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Planning, Building and Development
Target
Date Task Measurable Goal Notes
Identify the number of
currently certified Erosion
and Sediment Control
employees and develop a
program for additional Document the number of
March 10, certifications and employees trained and
2004 employee training, certified in Erosion and
Additionally, develop a list Sediment Control
of City positions whose job procedures.
responsibilities necessitate
Erosion and Sediment
control certification and
training.
Maintain Erosion and Document the number of
March 10, Sediment Control training employees trained and
2005 and/or certifications for certified in Erosion and
Sediment Control
City employees, procedures.
Maintain Erosion and Continue to document the
March 10, Sediment Control training number of employees
2006 and/or certifications for trained and certified in
City employees. Erosion and Sediment
Control procedures.
Maintain Erosion and Continue to document the
March 10, Sediment Control training number of employees
2007 and/or certifications for trained and certified in
City employees. Erosion and Sediment
Control procedures.
Maintain Erosion and Continue to document the
March 10, Sediment Control training number of employees
2008 and/or certifications for trained and certified in
City employees. Erosion and Sediment
Control procedures.
24 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Planning, Building and Development
Target Task Measurable Goal Notes
Date
Develop an awards
program to recognize
developers/contractors
who incorporate water Document the number of
March quality best management
10, 2004 practices and innovative awards given and award
technologies in site recipients.
design and development
projects.
March Continue to document the
10, 2005 Maintain awards program, number of awards given and
award recipients.
March Continue to document the
10, 2006 Maintain awards program, number of awards given and
award recipients.
March Continue to document the
10, 2007 Maintain awards program, number of awards given and
award recipients.
March Continue to document the
10, 2008 Maintain awards program, number of awards given and
award recipients.
25 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 5: Post Construction storm water management
in new development and redevelopment.
Responsible Party: Planning, Building and Development
Target Task Measurable Goal Notes
Date
Develop, in conjunction with
current sub-division revision
review, an ordinance that
specifically addresses storm
water quality controls in
March accordance with the current Final version of Ordinance
10, 2004 Virginia Storm Water ready for council approval.
Management Handbook and
provides for surety in post
construction long term
operation and maintenance of
storm water BMPs.
Adopt an ordinance that
specifically addresses storm
water quality controls in
accordance with the current
March Virginia Storm Water City Council Adoption of
10, 2005 Management Handbook and post construction storm
provides for surety in post water quality Ordinance.
construction long term
operation and maintenance of
storm water BMPs.
Document the number of
March Enforce post construction BMPs installed, the number
10, 2006 storm water quality of ordinance violations and
Ordinance. the total number of
developments/projects
affected by the Ordinance.
Continue to document the
number of BMPs installed,
March Continue enforcement of the the number of ordinance
10, 2007 post construction storm water violations and the total
quality Ordinance. number of
developments/projects
affected by the Ordinance.
Continue to document the
number of BMPs installed,
March Continue enforcement of the the number of ordinance
10, 2008 ~ost construction storm water violations and the total
quality Ordinance. number of
developments/projects
affected by the Ordinance.
26 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Planning, Building and Development
Target Task Measurable Goal Notes
Date
Develop a storm water
design manual that
includes performance
March 10, standards designed to Preliminary design manual
2004 control runoff impacts completed.
on receiving waters
and includes a menu of
appropriate water
quality BMPs
Finalize storm water
March 10, Final design manual
2005 design manual
revisions, completed.
Design manual Design manual printed and
March 10, implemented and
2006 design standards made available through the
enforced. City's website.
Design manual revised
March 10, to incorporate Design manual updated to
reflect latest technology.
2007 developing BMPs and Updates posted to the
innovations in
technology. City's website.
Design manual revised
March 10, to incorporate Design manual updated to
reflect latest technology.
2008 developing BMPs and Updates posted to the
innovations in
technology. City's website.
27 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Planning, Building and Development
Target Task Measurable Goal Notes
Date
Review and Evaluate
current Erosion and
Sediment Control
plans. Initiate a
program for inspection
of facilities. Develop
the program to include
March 10, a component that Document structure of program
2004 allows for tracking cf and proposed schedule for
current and future inspections.
plans and a schedule
for inspection of all
facilities on a bi-annual
basis with
consideration for
emergency and wet
weather inspections.
Document the number of storm
March 10, Conduct an inventory water quality controls in place
of structural runoff
2005 and the number of controls
controls.
inspected.
Develop a GIS to
integrate the location
of these controls with
schedules for regular
inspection and Continue to document the
March 10, maintenance. Conduct number of storm water quality
2006 two inspections of controls in place and the
each structural control number of controls inspected.
per year and conduct
regular maintenance
as prescribed for each
type of practice.
Continue schedule of Continue to document the
March 10, inspection and number of storm water quality
2007 maintenance of controls in place and the
facilities, number of controls inspected.
Continue schedule of Continue to document the
March 10, inspection and number of storm water quality
2008 maintenance of controls in place and the
facilities, number of controls inspected.
28 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Minimum Control Measure 6: Pollution Prevention/Good Housekeeping.
Responsible Party: Environmental and Emergency Management
Target Task Measurable Goal Notes
Date
Evaluate currant city Ouantif7 number of city
March 10, facilities/departments facilities/depar/ments that
2004 for development of require development of spill
spill prevention and prevention and control plans
control plans
Prepare spill
prevention and Prapare up to thrae (3) spill
March 10, i control plans and prevention and control plans and
2005 conduct associated conduct training associated with
i training for city each plan
employees
Prapara spill
prevention and Prepara up to (3) spill prevention
March 10, control plans and and control plans and conduct
2006 conduct associated training associated with each
training for city plan
employees
Prepare spill
prevention and Prepare up to (3) spill prevention
March 10, control plans and and control plans and conduct
2007 conduct associated training associated with each
training for city plan
employees
Prapare spill
prevention and Prepare up to (3) spill prevention
March 10, control plans and and control plans and conduct
2008 conduct associated training associated with each
training for city plan
employees
29 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Environmental and Emergency Management
Target Task Measurable Goal Notes
Date
Conduct a HHHW
Collection Event and
distribute materials to Conduct one (1) HHHW
March 10, citizens on proper Collection event and distribute
2004 storage and disposal of informational materials to a
HHHW and alternatives minimum of 1,000 citizens
to using hazardous
materials
Conduct a HHHW
Collection Event and
distribute materials to Conduct one (1) HHHW
March 10, citizens on proper Collection event and distribute
2005 storage and disposal of informational materials to a
HHHW and alternatives minimum of 1,000 citizens
to using hazardous
materials
Conduct a HHHW
Collection Event and
distribute materials to Conduct one (1) HHHW
March 10, citizens on proper Collection event and distribute
2006 storage and disposal of informational materials to a
HHHW and alternatives minimum of 1,000 citizens
to using hazardous
materials
Conduct a HHHW
Collection Event and
distribute materials to Conduct one (1) HHHW
March 10, citizens on proper Collection event and distribute
2007 storage and disposal of informational materials to a
HHHW and alternatives minimum of 1,000 citizens
to using hazardous
materials
Conduct a HHHW
Collection Event and
distribute materials to Conduct one (1) HHHW
March 10, citizens on proper Collection event and distribute
2008 storage and disposal of informational materials to a
HHHW and alternatives minimum of 1,000 citizens
to using hazardous
materials
30 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Transportation Division
Target Task Measurable Goal Notes
Date
Develop and
maintain a
Document the commitment of 1600 labor
March 10, program for
hours towards the storm sewer systems
2004 storm sewer
maintenance program.
systems
maintenance
Maintain a
March 10, program for Document the commitment of 2000 labor
2005 storm sewer hours towards the storm sewer systems
systems maintenance program.
maintenance
Maintain a
program for Document the commitment of 2400 labor
March 10, storm sewer hours towards the storm sewer systems
2006
systems maintenance program.
maintenance
Maintain a
March 10, program for Document the commitment of 2600 labor
2007 storm sewer hours towards the storm sewer systems
systems maintenance program.
maintenance
Maintain a
March 10, program for Document the commitment of 3000 labor
2008 storm sewer hours towards the storm sewer systems
systems maintenance program.
maintenance
31 1/30/2003
City Of Roanok,,
VPDES Phase II Registration Statement
Responsible Party: Transportation Division
Target Task Measurable Goal Notes
Date Develop a
/ March 10, Program for Sweep an annual total of 800 lane
~2004 Street miles of arterial streets and 1,000
Sweeping. lane miles of residential streets.
Maintain a
~ March 10, Program for Sweep an annual total of 800 lane
2005 Street miles of arterial streets and 1,000
Sweeping. lane miles of residential streets.
Maintain a
! March 10, Program for Sweep an annual total of 800 lane
J2006 Street miles of arterial streets and 1,000
Sweeping. lane miles of residential streets.
Maintain a
~ March 10, Program for Sweep an annual total of 800 lane
007 Street miles of arterial streets and 1,000
Sweeping. lane miles of residential streets.
Maintain a
' March 10, Program for Sweep an annual total of 800 lane
2008 Street miles of arterial streets and 1,000
Sweeping. lane miles of residential streets.
32 1/30/2003
City Of Roanoke
VPDES Phase II Registration Statement
Responsible Party: Environmental and Emergency Management
Target Task Measurable Goal Notes
Date
Develop Pollution
Prevention and
Hazardous Waste Document the number of classes
March 10, training programs for held, the number of workers attending
2004 municipal employees, and the material covered by the
grounds maintenance training.
workers and
landscaping crews.
Continue to document the number of
March 10, Maintain training classes held, the number of workers
2005 programs, attending and the material covered by
the training.
Continue to document the number of
March 10, Maintain training classes held, the number of workers
2006 programs, attending and the material covered by
the training.
Continue to document the number of
March 10, Maintain training classes held, the number of workers
2007 programs, attending and the material covered by
the training.
Continue to document the number of
March 10, Maintain training classes held, the number of workers
2008 programs, the attending training, and the material covered by
33 1/30/2003
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #20-60-264
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36234-020303 amending and reordaining certain
sections of the 2002-03 General and Capital Projects Funds Appropriations, providing for
transfer of $330,000.00, in connection with implementation of traffic signal systems; and
dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Public Works
Kenneth H. King, Jr., Manager, Streets and Traffic
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36234-020303.
AN ORDINANCE to amend and reordain certain sections of the 2002-2003
General and Capital Projects Funds Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that cedain sections of
the 2002-2003 General and Capital Projects Funds Appropriations be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Works
Transportation ~ Street Paving (1) .......................................................
Nondepartmental
Transfers to Other Funds (2) ..............................................................
Capital Projects Fund
Appropriations
Traffic Engineering $
Traffic Signal Systems (3) ...................................................................
Capital Improvement Reserve $
Capital Improvement Reserve (4) .......................................................
Revenues
Nonoperating $
Transfer from General Fund (5) ..........................................................
1) Fees for Professional
Services
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
4) Streets and Bridges
(001-530-4120-2010)
(001-250-9310-9508)
(008-530-9800-9003)
(008-052-9575-9181 )
$ (266,156)
266,156
330,000
63,844)
$ 24,717,329
2,437,183
$ 75,175,922
72,185,704
5,240,051
330,000
515,749
515,749
2,519,759
2,477,819
5) Transfer from
General Fund
(008-110-1237-1037) $ 266,156
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (~40) 853-1138
CityWeb: www.roanokegov.com
February 3,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Transfer of Funds for the
Implementation of Traffic
Signal Systems
City Council has been briefed on the need to make improvements to the City's traffic signal
systems to reduce congestion and improve the City's ability to effectively manage the existing
public street infrastructure. Initial improvements will focus on the Orange Avenue corridor
between Gainsboro Road and Gus Nicks Boulevard. These systems will support the daily
demands of rush hour traffic as well as the occasional demands created by the Roanoke Civic
Center and future Stadium/Amphitheater facility.
Recommended Action(s):
City Council approve the transfer of $266,156 from the Paving Program (001-530-4120-2010)
and $63,844 from the Streets & Bridges Capital Improvement Reserve (008-052-9575-9173)
into a new account in the Capital Projects Fund to be entitled Traffic Signal Systems.
DLB/KHK/gpe
Darlene L. Burcham
City Manager
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H, King, Jr., P.E., Manger, Division of Transportation
CM03-0021
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #60-67-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36235-020303 authorizing the City Manager to
execute a Release and Transfer of Terms, Conditions, Covenants and Restrictions
transferring the terms, conditions, covenants and restrictions from a 3.217+ acre tract of
land lying within the boundary of Kennedy Park, to enable the Roanoke City School Board
to use the property for educational purposes, namely the Roanoke Academy of
Mathematics and Science; and dispensing with the second reading by title of this
ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Gloria P. Manns, Chair, Roanoke City School Board, 1727 Staunton Avenue, N. W.,
Roanoke, Virginia 24017
Jesse A. Hall, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
'the 3rd day of February, 2003.
lqo. 36235-020303.
AN ORDINANCE authorizing the City Manager to execute a Release and Transfer of Terms,
Conditions, Covenants and Restrictions transferring the terms, conditions, covenants and restrictions
from the 3.2174. acre tract lying within the boundary of Kennedy Park, to enable the Roanoke City
School Board to use the property for educational purposes, namely Roanoke Academy of
Mathematics and Science; and dispensing with the second reading by title of this ordinance.
WHEREAS, on May 28, 1965, the National Park Service, pursuant to the Federal Property
and Administrative Services Act of 1949 conveyed, by deed, 7.83 acres of land to the City (Tax
Parcel #2340121), the deed is recorded in the Circuit Court for the City of Roanoke in Deed Book
1179, at page 244. This conveyance included certain terms, conditions, covenants and restrictions
that required the property to be used and maintained for public park or public recreational purposes;
and
WHEREAS, on January 22, 2002, Council approved Resolution No.35728-012202
authorizing the Roanoke City School Board to use approximately 8.5 acres of land on the comer of
19t~ Street and Andrews Road for the new Roanoke Academy of Mathematics and Science. That
measure contained a provision that the School Board receive the required approval from the United
States Department of Interior for a land exchange. On November 21, 2002, such approval was
obtained and approval has been obtained for the release and transfer of terms, conditions, covenants
and restrictions from the above described property. As a result of this action, the City proposes to
remove the terms, conditions, covenants and restrictions enumerated in the 1965 conveyance fi-om a
3.2174. acre tract, lying within the boundary of Kennedy Park, to enable the School Board to use the
property for educational purposes, and to transfer these same terms, conditions, covenants and
restrictions to a 1.039~ acre tract located at Rivefland Road Addition (Roanoke River Greenway
properties).
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, a Release and Transfer of Terms, Conditions, Covenants and Restrictions transferring
the terms, conditions, covenants and restrictions from the 3.217± acre tract lying within the boundaD'
of Kennedy Park, to enable the Roanoke City School Board to use the property for educational
purposes, in a form approved by the City Attorney, all as set forth in the City Attorney's Letter to
Council dated February 3, 2003.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with..
ATTEST:
City Clerk.
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BU1LDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-243 I
FAX: 540-853-1221
E-MAIL: eiiyatty@ci roanoke va.us
ELIZABETH lC DILLON
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
CAROLYN H. FURROW
ASSISTANT CITy ATTORNEYS
February 3, 2003
The Honorable Mayor and
Members of Roanoke City Council
Roanoke, VA
Re: Roanoke Academy of Mathematics and Science
Dear Mayor Smith and Council Members:
On May 28, 1965, the National Park Service, pursuant to the Federal Property and
Administrative Services Act of 1949 conveyed, by deed, 7.83 acres of land to the City (Tax
Parcel #2340121), the deed is recorded in the Circuit Court for the City of Roanoke in Deed
Book 1179, at page 244. This conveyance included certain terms, conditions, covenants and
restrictions that required the property to be used and maintained for public park or public
recreational purposes.
On January 22, 2002, Council approved Resolution No.35728-012202 authorizing the
Roanoke City School Board to use approximately 8.5 acres of land on the comer of 19th Street
and Andrews Road for the new Roanoke Academy of Mathematics and Science. That measure
contained a provision that the School Board receive the required approval from the United States
Department of Interior for a land exchange. On November 21, 2002, such approval was obtained
and we have now received the approval, release and transfer of terms, conditions, covenants and
restrictions from the above described property. As a result of this action, the City proposes to
remove the terms, conditions, covenants and restrictions enumerated in the 1965 conveyance
from a 3.2174- acre tract, lying within the boundary of Kermedy Park, to enable the School Board
to use the property for educational purposes, and to transfer these same terms, conditions,
covenants and restrictions to a 1.039± acre tract located at Riverland Road Addition (Roanoke
River Greenway properties).
Attached for your consideration is an Ordinance authorizing the City Manager to sign a
Release and Transfer of Terms, Conditions, Covenants and Restrictions transferring the terms,
conditions, covenants and restrictions from the 3.217± acre tract lying within the boundary of
Kennedy Park, to enable the School Board to use the property for educational purposes, namely
Roanoke Academy of Mathematics and Science, transferring these same terms, conditions,
covenants and restrictions to a 1.039± acre tract of land located at Riverland Road Addition and
Primrose Avenue.
Please let me know if you have any questions about this matter.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH/EKD/lsc
Attachment
ec: Darlene L. Burcham, City Manager
Dr. E. Wayne Harris, Superintendent
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
H:hMeasures\Council Letter RAMS.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
STEPHANIE M. MOON
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
February 3, 2002
File #467
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Smith and Members of Council:
Pursuant to Chapter 9, Education, Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, this is to advise you that the
three-year terms of office of F. B. Webster Day, Marsha W. Ellison and Gloria P. Manns
will expire on June 30, 2003. Ms. Ellison is ineligible to serve another term inasmuch as
she has served three consecutive three year terms of office.
Pursuant to Section 9-16 of the Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall announce its intention to elect Trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Council and (2)
advertisement of such intention in a newspaper of general circulation in the City twice a
week for two consecutive weeks.
N:XCKSMI\SCHOOt 03\NOTIFICATION LE~ER ON VACANCIES,DOC
The Honorable Mayor and Members
of the Roanoke City Council
February 3, 2003
Page 2
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Application forms will be available in the City Clerk's
Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday. Information describing the duties and responsibilities of School Trustees
will also be available.
With kindest regards, I am
Sincerely, ,.~~
Mary F. Parker, CMC
City Clerk
MFP:sm
N:\CKSM 1~S~III~OL.03\NOTIFICATION LETTER ON VACANCIES DOC
JESSE A. HALL
Director of Finance
email: jcsschall~ci roanoke.va.us
February 3, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann shawver~ci.roanoke.va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
SUBJECT: December Financial Report
This financial report covers the first six months of the 2002-2003 fiscal year. The following narrative discusses revenues
and expenditures to date.
REVENUE
General fund revenues are up 2.27% compared to the same period last year. The City was notified in October of
approximately $387,000 in State revenue reductions. Additional cuts totaling approximately $94,000 were proposed in
Governor Wamer's recommended budget revisions presented on December 20, 2002. Cuts were made to the following
revenue sources: reimbursement received from the State Compensation Board for shared expenses of the constitutional
offices, law enforcement funding received under HB599, library funding, abc and wine tax, and mobile home sales and
use tax. A funding reduction to the Roanoke Valley Detention Commission will have a direct impact to Roanoke,
increasing the per diem cost to house juveniles at the Center. No budgetary adjustments have been made for these
reductions. On a positive note, street maintenance funding is projected to increase $322,000 in the current year.
Variances in specific categories of revenues are as follows:
General Property Taxes increased 5.89% or $1,508,000. Real estate taxes, which were due October 5, increased 5.04%,
and achieved 51.11% of the estimate. Public service corporation taxes declined almost 14%, partially offsetting these
increases. There have been more refunds in FY03 than in the prior year. Additionally, billing of this tax was later than in
the prior year, causing a timing difference in collections. Penalties and interest also declined.
Other Local Taxes increased 3.56% or $634,000. Electric utility consumer tax, which is based on usage, was up due to
the warmer than normal summer weather. As of December 31st, sales tax revenues were up I% compared to the prior
year. However, inclusive of the mid-January collection, which represented retail sales activity for the month of
November, sales tax is now down 1% on a year-to-date basis when compared to the prior year. Cellular phone tax
revenue has increased due to efforts to ensure service providers correctly remit revenues to the proper jurisdictions.
Effective July 1, 2002, admissions tax rates were increased from 5% to 6.5%, and collections for the current year
increased more than anticipated. Transient room tax also increased from the prior year. These increases are partially
Honorable Mayor and Members of Council
February 3, 2003
Page 2
offset by a decline in telecommunications right of way use fees. The Virginia Department of Transportation calculates
this fee annually. Effective July 1, 2002, the fee was reduced from $.63 per access line to $.60 per access line. Telephone
utility consumer tax also decreased. Many consumers are using cellular telephones and prepaid phones, which negatively
impacts both telecommunications right of way use fees and telephone utility consumer tax.
Permits, Fees and Licenses declined 15.18% or $76,000. Permit valuations for commercial projects during the first six
months of the current fiscal year were lower than the same period in the prior year, having a negative impact on building,
plumbing and heating inspection fees. In addition, the number of building permits issued for commercial and residential
projects has declined. Elevator inspection has been privatized with the majority of fees paid directly to a third party,
causing a decline in elevator inspection revenues. There was also an expenditure decline related to this privatization
effort.
Fines and Forfeitures increased 35.84% or $I66,000. Parking ticket revenue was up almost $126,000 from the prior
year. In late fall of the prior year, the ticketing function was civilianized. As a result, the number of parking tickets issued
increased substantially. Also, the penalty for late payment of parking tickets was increased effective July 1, 2002,
generating additional parldng ticket revenue. General District Court fines were up due to an increased caseload, much of
which was related to the increased number of parking tickets.
Revenue from Use of Money and Property increased 6.37% or $30,000 due to a timing difference in the receipt of rent
from the Commonwealth for space occupied by Social Services in the Municipal Building
Charges for Services rose 8.80% or $181,000. Several new fees were authorized by the 2002 General Assembly and
were effective July 1, 2002, including a courthouse security fee, inmate processing fee and DNA sampling fee. Circuit
Court Clerk fees were up due to the recording of deeds for a number of high value property sales in the current year. A
new fee structure for bulk garbage collection generated additional revenue. While overall revenue in this category is up
from the prior year due to fee increases and the establishment of new fees, several of these fees are under performing their
estimates.
Miscellaneous Revenue declined 57.30% or $125,000. In the prior year, funding was transferred from the Parking Fund
to partially support the subsidy provided to the Greater Roanoke Transit Company (GRTC). This subsidy is completely
funded by the General Fund in the current year while the Parking Fund is covering the debt service on $2.5 million Series
2002 bonds issued to construct the Gainsboro Parking Garage. In addition, a larger amount of surplus property sales
proceeds were received in the prior year.
Internal Services decreased 7.48% or $94,000. Airport billings are based on operating costs of the fire station located
adjacent to the airport. Personal services costs of the airport fire station were down, causing a decline in airport billings.
Due to operating reductions at the Occupational Health Clinic, billings to the Risk Management Fund declined in the
current year. The Clinic is funded through the City's self-insurance program, which is accounted for in the Risk
Management Fund. Internal billings for street and building maintenance were also down.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have increased 2% or $2,062,000 compared to FY02. In previous months,
expenditures have been down from the prior year due to a hiring slowdown and spending cuts. In FY03, three paydays
fell in December. Thus, expenditures for the current year reflect charges for an additional pay period as compared to the
prior year. Other variances in individual expenditure categories are discussed as follows:
Honorable Mayor and Members of Council
February 3, 2003
Page 3
Judicial Administration expenditures increased 9.58% or $274,000. Expenditures of Juvenile and Domestic Relations
Court Services increased. Payments to Roanoke Valley Detention Commission for housing juvenile offenders were
higher than the prior year due to utilization of the new post-dispositional detention program. This program allows
juveniles to be held for a longer per/od of time, increasing expenditures. Circuit Court expenditures increased due to
renovation costs and furniture purchases.
Health and Welfare expenditures rose 13.06% or $1,466,000. Timing differences in payment to the Health Department
contributed to this increase. Expenditures under the Comprehensive Services Act (CSA) ~vere up due to a substantial
increase in the number of children in foster care.
Parks, Recreation and Cultural expenditures declined 5.66% or $143,000. Personal services costs of the Recreation
department decreased. Several labor-intensive program cuts, the elimination of a project assistant position and shortened
hours at pool facilities caused temporary wage costs to decline. In addition, pool supplies, a scoreboard and
miscellaneous furnishings and appliances for the fitness centers were purchased in the prior year.
Community Development expenditures rose 10.96% or $288,000 due to an increase in Housing and Neighborhood
Services costs. In September of FY02, this department was reorganized, and additional positions were added to handle
changes in the code enforcement area. Thus, the first months of FY02, prior to reorganization, reflected lower personal
services costs. Department of Technology charges were also higher in the current year.
Transfer to Debt Service Fund increased 47.08% or $4,014,000. The current fiscal year was the first year principal and
interest payments were required for the Series 2002A General Obligation Bonds, and a larger principal payment was
required on the Series 1997B Bonds, increasing the required transfer amount. The final principal and interest payments
were made in the prior fiscal year for Series 1992 Refunding Bonds, partially offsetting these increases.
Nondepartmental expenditures decreased 50.46% or $4,978,000. A timing difference in the transfers to Capital Projects
Fund contributed to this variance. Essentially all transfers to the Capital Projects Fund were made at the beginning of
FY02. In FY03, a portion of these transfers were made mid-year and the remaining are planned for the end of the year,
consistent with other General Fund budgeted transfers. The amount to be transferred to the Capital Projects Fund in FY03
is lower than the prior year. In addition, a larger amount of CMERP funding was transferred to the Capital Projects and
Department of Technology Funds in the prior year.
I would be pleased to answer questions City Council may have regarding the monthly financial statements.
JAH/tht
Attachments
/,/- Director ~f ~'inance
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
DECEMBER 31, 2002
Transfer
Number Date
General Fund:
CMT-1368 09/03/02
CMT-649 09/26/02
CMT-651 11/12/02
CMT-653 11/11/02
CMT-657 12/02/02
CMT-663 12/04/02
CMT-659 12/06/02
CMT-1403 12/18/02
Explanation From T._~o Amount
The Art Project Feasibility Study
American Flag Inventory
Terrorism Conference
Terrorism Conference
Reorganization of Neighborhood
Partnership
Parking Lot Paving at Mountain
View Recreation Center
Victory Stadium Parking Lot
Grading
Temporary Wages
Contingency*
Police Patrol
Fire-Support
Police Training
Planning, Building and
Development
Police Patrol
Parks and Recreation
Administration
Crisis Intervention
Capital Proiects Fund:
CMT-646 09/20/02 Century Square Project
CMT-646 09/20/02 Century Square Project
CMT-1385 10/31/02 Final Household Hazardous
Waste Collection Day
CMT-1385 10/31/02 Final HouseholdHazardous
Waste Collection Day
Special Park Project
Grants
Roanoke River Center
Phase I
Capital Improvement
Reserve
Capital Improvement
Reserve
Available Contiu.qency
Balance of Contingency at July 1,2002
*Contingency Transfers From Above
Contingency Appropriations Through Budget Ordinances:
BO 36022 08/19/02 Drug Prosecutor Local Match Contingency
BO 36154 12/16/02 Virginia Exile Grant Unused Transfer to Grant
Local Match Fund
Available Contingency at December 31,2002
Memberships and
Affiliations
Transportation-Engineering
and Operations
Environmental Services and
Emergency Management
Environmental Services and
Emergency Management
Neighborhood Partnership
Parks
Transportation-Streets and
Traffic
Youth Haven
Total General Fund
$ 37,500
5,100
1,195
669
13,659
11,900
3,900
3,800
$ 77,723
Sister City Century Square
Upgrade $ 145
Sister City Century Square
Upgrade 3,855
Environmental issues-
PWSC 5,000
Settlement State DEQ-
PWSC 60,000
Total Capital Projects Fund $ 69,000
$ 476,300
(37,500)
Transfer to Grant Fund (9,381)
Contingency 13,643
$ 443,062
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid .Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July I - Dec 31 July 1 - Dec 31
2001-2002 2002-2003
Percentage
of Change
$ 25,588,273 $ 27,096,353
17,819,313 18,453,299
498,979 423,228
462,378 628,087
476,238 506,582
17,245,165 16,510,512
17,179 17,179
2,058,366 2,239,468
218,416 93,267
1 ~253~383 1 ~159~667
$ 65 637 690 $ 671127~642
Current Fiscal Year
Percent of
Revlead Revenue
Revenue Estimate
Estimates Received
5.89 % $ 78,340,707 34.59%
3.56 % 59,301,164 31.12%
-15.18 % 1,030,694 41.06%
35.84 % 1,116,350 56.26%
6.37 % 1,082,729 46.79%
-4.26 % 45,687,395 36.14%
0.00 % 34,300 50.08%
8.80 % 4,353,761 51.44%
-57.30 % 315,045 29.60%
-7.48 % 2~302~219 50.37%
2.27 % $~ 193~564~364 34.68%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July 1 - Dec 3t July t - Dec 31 Percentage
200t-2002 2002-2003 of Change
5,782,789 $ 5,797,274 0.25
2,865,448 3,139,825 9.58
22,980,464 23,552,930 2.49
13,667,976 13,164,268 -3.69
11,228,120 12,694,470 13.06
Current Fiscal Year
Percent of
Unencumbered Revised Budget
Balance Appropriations Obligated
% $ 5,823,719 $ 11,620,993 49.89%
% 3,153,581 6,293,406 49.89%
% 22,963,291 46,516,221 50.63%
% 11,819,217 24,983,485 52.69%
% 14,754,283 27,448,753 46.25%
2,535,772 2,392,289 -5.66 %
2,631,924 2,920,336 10.96 %
2,413,840 4,806,129 49.78%
2,582,447 5,502,783 53.07%
8,525,807 12,540,057
22,993,834 24,050,183
9~864~272 4~886~690
$ 103 076 406 $ 105 138 322
47.08 % 4,306,985 18,847,042 74.43%
4.59 % 23,358,373 47,408,556 50.73%
-50.46 % 5,767,478 10,654,168 45.87%
2.00 % $ 9619431214 $'~ 2021081,536 52.03%
Note:
Prior year financial statements have been restated to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July 1 - Dec 31 July 1 - Dec 31
2001-2002 2002.2003
2,912,553 $ 2,802,648
18,555,102 18,576,355
37,077 33,379
334,509 289,322
22,993,834 24,050,183
4~457~758 4,061,134
Percent of
Revised Revenue
Percentage Revenue Estimate
of Change Estimates Received
-3.77% $ 9,226,504 30.38 %
0.11% 43,236,695 42.96 %
-997% 115,298 28~95 %
-13~51% 2,127,968 13.60 %
4.59 % 47,408,556 50.73 %
-8.90 % 6,827,643 NA
$ 49,290,833 $ 49,813,021
1.06 % $ 108,942,664 45.72 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July I - Dec 31 July I - Dec 31 Percentage Unencumbered
Expenditures 2001-2002 2002-2003 of Change Balance
Instruction $ 33,284,594 $ 34,047,566
General Support 1,624,073 1,850,860
Transportation 1,625,700 1 ~734,656
Operation and
Maintenance of Plant 4,460,117 5,243,400 17.56 % 5,898,013
Facilities 1,334,947 1,451,332 8.72 % 637,234
Other Uses of Funds 5,435,665 5,521,418 1.58 % 1,548,301
Special Purpose Grants 7~128~391 6~827~643 -4.22 %
Total $ 54,893,487 $ 66,676,875 3.25 % $ 54,209,166
Percent of
Revised Budget
Appropriations Obligated
2.29 % $ 41,858,944 $ 75,906,510 44.85 %
13,96 % 2,183,112 4,033,972 45.88 %
6.70 % 2,283,562 4,018,218 43.17 %
10,941,413 47,92 %
2,088,566 69.49 %
7,069,719 78.10 %
6~827~643 NA
$ 110,886,041 51.11%
Note:
Prior year financial statements have been restated to conform to current year presentation.
CITY OF ROANOKE, VIRGINIA
SCHOOL FOOD SERVICES FUND STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Revised Revenue
July I - Dec 31 July I - Dec 31 Percentage Revenue Estimate
Revenue Source 2001-2002 2002-2003 of Change Estimates Received
Grants-in-Aid Commonwealth $ 84,483 $ 85,171 0.81% $ 84,464 10084 %
Grants-in-Aid Federal Government 809,107 1,200,456 48.37 % 2,747,730 43.69 %
Charges for Services 673,113 592,692 -11.95 % 1,689,923 35.07 %
Total $ 1,566,703 $ 1,878,319 19.89 % $ 4,522,117 41.54 %
SCHOOL FOOD SERVICES FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Percent of
July I - Dec 31 July 1 - Dec 31 Percentage Unencumbered Revised Budget
Expenditures 2001-2002 2002-2003 of Change Balance Appropriations Obligated
Food Services $ 1~977,053 $ 2,072,800 4.84 % $ 2,452,691 $ 4,525,491 4580 %
Facilities 24,092 100.00 % 25,315 49,407 4876 %
Total $ 1,977,053 $ 2,096,892 6.06 % $ 2,478,006 $ 4,574,898 45.83 %
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 2002
Budget
General Government $ 9,824,640
Flood Reduction 18,622,109
Economic Development 24,759,375
Community Development 6,937,394
Public Safety 8,234,803
Recreation 25,570,198
Streets and Bridges 21,107,625
Storm Drains 3,198,831
Traffic Engineering 4,545,767
Capital Improvement Reserve 6,840,116
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$ 8,225,394 $ 1,599,246 $ 306,655 $ 1,292,591
7,537,270 11,084,839 181,514 10,903,325
15,338,239 9,421,136 92,723 9,328,413
4,846,072 2,091,322 643,096 1,448,226
6,931,063 1,303,740 17,996 1,285,744
4,616,426 20,953,772 1,674,132 19,279,640
17,131,494 3,976,131 967,826 3,008,305
2,157,108 1,041,723 320,030 721,693
4,215,536 330,231 206,523 123,708
6,840,116 6,840,116
Total $ 129,640,858 $ 70,998,602 $ 58,642,256 $ 4,410,495 $ 54,231,761
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 2002
Elementary Schools Renovation
Middle Schools Renovation
High Schools Renovation
Transportation Facility Renovation
Interest Expense
Capital Improvement Reserve
Expenditures Unexpended Outstanding Unobligated
Bud~let To Date Balance Encumbrances BaJance
10,596,091 $ 5,680,220 $ 4,915,871 $ 303,739 $ 4,612,132
1,005,104 935,508 69,596 29,048 40,548
275,763 277,526 (1,763) 153 (1,916)
1,000,000 35,276 964,724 52,474 912,250
262,929 236,841 26,088 26,088
1,051,271 1,051,271 1,051,271
Total $ 14,191,158 $ 7,165,371 $ 7,025,787 $ 385,414 $ 6,640,373
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE SIX MONTHS ENDING DECEMBER 31, 2002
Interest Revenue:
Interest on Bond Proceeds
Interest on SunTrust Lease
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government:
FEMA - Regional Mitigation Project
Commonwealth:
Passenger Station Improvement - ISTEA
VDES - Garden City Mitigation Project
Mill Mountain Greenway - ISTEA
Virginia Transportation Museum - ISTEA
Railside Linear Walk - ISTEA
Total Intergovernmental Revenue
Revenue from Third Parties:
Advance Stores Governor's Opportunity Fund Agreement
First Union Job Grant Repayment
Trigon Insurance - Land Sale
Times-World Corporation - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Transfers from Water Fund
Total Other Revenue
Total
FY 2003
$ 547,813
451
162,353
710,617
279,790
89,128
357,791
298,277
1,024,986
170,000
170,000
1,662,843
1,662,843
$ 3,568,446
FY 2002
$ 295,180
9,910
288,474
593,564
19,223
10,143
16,176
45,542
44,400
100
3,100
47,600
5,147,517
375,000
5,522,517
$ 6,209,223
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE SIX MONTHS ENDING DECEMBER 31, 2002
FY2003
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Botetourt
County of Bedford
Customer Services
Charges for Services
2,127,390
1,602,170
288,653
11,504
17,781
110,808
3,581
181,321
1,294,450
Total Operating Revenues
5,637,658
Operating Expenses
Personal Services
Operating Expenses
Purchased Water - Roanoke County
Purchased Water - City of Salem
Depreciation
2,236,214
2,550,832
875,212
395,897
838,836
Total Operating Expenses
6,896,991
(1,259,333)
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Transfer to Department of Technology
Interest and Fiscal Charges
Net Nonoperating Expenses
53,273
57,929
35,654
(41,146)
(479,961/
(374,251)
Net Income (Loss)
$ (1,633,584)
Note: Pdor year financial statements have been restated to conform to current year presentation.
FY 2002
$ 2,103,988
1,488,085
364,178
14,849
12,685
101,905
6,950
321,081
1,392,391
5,806,112
2,060,613
2,402,604
842,167
5,305,384
500,728
106,650
40,956
42,468
(516,875)
(326,801)
$ 173,927
7
CITY OF ROANOKE, VIRGINIA
WATER POLLUTION CONTROL FUND
COMPARATIVE INCOME STATEMENT
FOR THE SlX MONTHS ENDING DECEMBER 31, 2002
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Intedund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Capital Contributions - Other Jurisdictions
Transfer to Department of Technology
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Loss
FY 2003
$ 2,869,738
485,346
93,607
349,502
77,735
137,796
85,478
4,099,202
1,096,077
2,365,613
944,642
4,406,332
(307,130)
78,979
321
14,203
(27,248)
(371,945)
(305,690)
$ (612,820) $
FY 2002
$ 3,147,414
312,860
91,727
327,496
59,380
121,740
88,728
4,149,345
1,049,484
3,294,376
858,625
5,202,485
(1,053,140)
104,342
91
(379,788)
(275,355)
(1,328,495)
Note: Prior year financial statements have been restated to conform to current year presentation.
8
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE SlX MONTHS ENDING DECEMBER 31, 2002
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Interest on Investments
Transfer from General Fund
Transfer from Capital Projects Fund
Transfer to Debt Service Fund
Transfer to Department of Technology Fund
Miscellaneous
Total Nonoperating Revenues
Net Loss
FY 2003
$ 142,002
73,058
6,000
104,933
5,870
44,739
44,235
3,964
44,387
373,750
6,415
849,353
942,883
875,457
319,060
2,137,400
(1,288,047)
16,446
726,843
(50,546)
(47,754)
936
645,925
$ (642,122)
FY 2002
$ 172,857
74,329
75,200
47,511
12,920
7,129
51,331
20,791
5,620
370,360
4,343
842,391
881,636
843,706
249,653
1,974,995
(1,132,604)
11,699
726,843
385,000
460
1,124,002
$ (8,602)
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE SlX MONTHS ENDING DECEMBER 31, 2002
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Other Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer From General Fund
Transfer to General Fund
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Expenses
Net Income
FY 2003
$ 183,426
187,372
117,628
224,425
191,629
17,118
37,311
28,907
18,172
16,243
1,022,231
480,163
278,815
758,978
263,253
5,796
115,000
(293,905)
(173,109)
$ 90,144
FY 2002
$ 187,455
196,933
112,056
227,707
185,694
35,819
19,145
13,586
978,395
325,090
273,211
598,301
380,094
6,913
32,000
(104,918)
(248,561)
1,068
(313,498)
$ 66,596
10
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER COMMISSION
COMPARATIVE INCOME STATEMENT
FOR THE SlX MONTHS ENDED DECEMBER 31, 2002
Operating Expenses
Salaries and Fringe Benefits
Fees fer Professional Services
Administrative Expenses
Total Operating Expenses
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Construction Repairs
Interest on Investments
Net Nonoperating Revenues
Net Income Before Depreciation
Depreciation Expense
Net Loss
FY 2003 FY 2002
25,308 $ 22,902
32,976 31,588
1,868 35,807
60,152 90,297
62,500 87,500
62,500 87,500
(36,224)
36,963 64,995
161,963 203,771
101,811 113,474
(255,618) (227,296)
$ (153,807) $ (113,822)
Note: Financial information represents activity of the Commission as accounted for in the City's
financial records.
11
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE SlX MONTHS ENDING DECEMBER 31, 2002
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Interest Expense
Transfers From Other Funds
Loss on Disoposal of Fixed Assets
Other Revenue
Net Nonoperating Revenues
Net Income (Loss)
Department
of Fleet Risk TOTALS
Technology Management Management FY 2003 FY 2002
$ 2,063,398 $ 2,615,689 $ 5,101,810 $ 9,780,897 $ 8,954,076
2,063,398 2,615,689 5,101,810 9,780,897 8,954,076
1,143,366 655,777 78,448 1,877,591 1,782,375
624,204 920,599 5,935,033 7,479,836 6,649,896
363,609 1,037,469 1,401,078 1,244,755
2,131,179 2,613,845 6,013,481 10,758,505 9,677,026
(67,781) 1,844 (911,671} (977,608) (722,950)
47,075 10,505 103,446 161,026 275,777
(4,394) (38,828) (43,222) (33,663)
745,377 817,338 1,562,715 3,025,886
(1,504) (1,504) (44,035)
10,184
788,058 787,511 103,446 1,679,015 3,234,149
$ 720,277 $ 789,355 $ (808,225) $ 701,407 $ 2,511,199
Note: Prior year financial statements have been restated to conform to current year presentation.
12
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 2002
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2002.
BALANCE AT
FUND NOV 30, 2002 RECEIPTS DISBURSEMENTS
GENERAL
WATER
WATER POLLUTION CONTROL
C V C FAC L TIES
PARKING
CAPITAL PROJECTS
CONFERENCE CENTER
RKE VALLEY DETENTION COMM
DEBT SERVICE
DEPT OF TECHNOLOGY
MATERIALS CONTROL
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
PENSION
i SCHOOL FUND
SCHOOL CAPITAL PROJECTS
SCHOOL FOOD SERVICE
FDETC
GRANT
TOTAL
BALAN~AT BALANCE AT
DEC 31, 2002 DEC 31, 2001
($5,398,759.07) $11,263,142.93 $14,153,894.79 ($8,289,510.93)
5,520,097.86 374,276.27 515,391.80 5,378,982.33
8,893,258.56 1,900,126.88 1,123,466.23 9,669,919.21
2,314,230.64 356,604.57 629,218.46 2,041,616.75
274,872.97 154,502.98 152,536.99 276,838.96
58,454,951.63 440,536.62 912,817.25 57,982,671.00
4,503,284.54 2,606.44 687,936,71 3,817,954.27
0.00 000 000 0.00
14,411,202.05 19,025.82 523,60185 13,906,626.02
5,627,795.30 182,894.21 260,911.97 5,549,777.54
0.00 0.00 0.00 0.00
1,536,292.27 104,594.76 471,821.38 1,169,065.65
(13,937,487.34) 14,879,369.75 17,011,519.07 (16,069,636.66)
11,792,208.50 654,105.95 699,045.98 11,747,268.47
897,789.41 1,387,130 66 1,378,547.17 906,372.90
8,520,144.23 6,645,601.39 6,607,701.99 8,558,043.63
8,882,558.79 3,829.00 120,929.95 8,765,457.84
119,781.57 486,458.15 611,03481 (4,795.09)
($7,824,757.36)!
7,118,756,19
7,560,538 12:
1,053,752.61
483,272.17
28,168,854.44!
4,053,670.17
2,091,185.54
12,901,945.73
5,672,973.98
315,625.19
942,884,67
(14,809,772.95)
12,112,575.90
887,16622
10,428,050.43
2,504,785.16
(415,370.65
139,821.62 67,078.44 121,323.33 85,576.73 73,127.101
1,394,376.06 339,328.51 262,077,57 1,471,627.00 750,886.17
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31, 2002.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$14,177.68
2,387,471.18
8,463,381.50
21,181,871.79
10,315,700.92
$,000,000.00
15,304,125.00
44,297,127.58
$106~963 855.62
DATE: JANUARY 14, 2003
13
CiTY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SlX MONTHS ENDED DECEMBER 31, 2002
Additions:
Employer Contributions
Investment Income
Net Appreciation(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
FY 2003 FY 2002
$ 2,019,773 $ 1,914,072
(18,295,981) (4,693,916)
1,132,729 1,791,198
(17,163,252) (2,902,718)
116,798 (174) (1)
(17,280,050) (2,902,544)
$ (15,260,277) $ (988,472)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance, July 1
Fund Balance, December 31
$ 8,204,758 $ 7,311,817
282,507 264,432
8,487,265 7,576,249
(23,747,542) (8,564,721)
289,534,315 326,337,980
$265,786,773 $317,773,259
(1) Negative amount reflects the reversal of accrual accounting entries made for fiscal year-end financial
reporting purposes where current year actual expenses had not yet offset.
14
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
DECEMBER 31, 2002
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2003
$ 878,346
266,541,399
1,590
5,785
$ 267,427,120
FY 2002
886,971
318,360,025
5,434
$ 319,252,430
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,632,400
7,947
1,640,347
289,534,315
(23,747,542)
265,786,773
$ 267,427,120
$ 1,469,322
9,849
1,479,171
326,337,980
(8,564,721)
317,773,259
$ 319,252,430
15
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #100-373-467
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 36223-020303 authorizing and directing the proper
City officials to enter into a lease extension between the City of Roanoke, the School Board
of the City of Roanoke and the Young Men's Christian Association of Roanoke, Virginia,
for use of the Jefferson High School gymnasium, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Jesse A. Hall, Director of Finance
Wanda B. Reed, Acting Manager, Building Services
Barry L. Key, Director, Office of Management and Budget
Dana D. Long, Manager, Billings and Collections
Scott L. Motley, Economic Development Specialist
H:~Agenda.03\February 3, 2003 correspondence.wpd
131 THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36223-020303.
AN ORDINANCE authorizing and directing the proper City officials to enter into a lease
extension between the City, the School Board of the City of Roanoke and the Young Men's
Christian Association of Roanoke, Virginia, for use of the Jefferson High School gymnasium,
upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the
City Clerk are authorized to execute and attest, respectively, a lease extension in form approved
by the City Attorney, providing for use and occupancy of the Jefferson High School gymnasium
by the Young Men's Christian Association of Roanoke, Virginia. The School Board for the City
of Roanoke shall also be a party to such lease. The lease shall provide for a six month extension.
Such lease extension shall commence on January 19, 2003 and end on July 18, 2003.
A~est:
City Clerk.
H:~vleasu~s~Jease exte~ with YMCA for Jeff*er*on
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
January 21,2003
Honorable Ralph K. Smith, Mayor
Honorable C. Nelson Harris, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable William H. Carder, Council Member
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Council Member
Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Lease of Jefferson High School
Gymnasium
Background:
The Young Men's Christian Association (YMCA) of Roanoke, Virginia, currently
leases the Jefferson High School Gymnasium from the School Board for the City of
Roanoke. The current lease agreement expired January 18, 2003. This lease is a
three party agreement among the City of Roanoke, the School Board for the City of
Roanoke and the YMCA. The YMCA is interested in continuing its use of this
space and has notified the School Board of its intention to negotiate a new lease of
this property.
As a condition of the current lease agreement, the School Board acts as Lessor,
until such time the facility is no longer dedicated for school purposes; the City of
Roanoke then becomes Lessor. It is anticipated that the School Board will
approve the lease extension at its January 14, 2003, meeting and will provide
notice to the City that it no longer wishes to act as Lessor as its current use of this
facility is very limited.
Considerations:
Currently, the YMCA pays the School Board one dollar ($1.00) per year to lease
this space. The YMCA is required to handle all operational expenses according to
the current agreement. The YMCA desires to continue its lease of this property
and incorporate the gym into the operations of its proposed new facility. Currently,
Mayor Smith and Membem of Council
Page 2
January 21,2003
an agreement is being negotiated that would transfer ownership of this facility to
the YMCA in exchange for services provided to the citizens of the City of Roanoke.
To accommodate the time needed to negotiate an exchange agreement, the
YMCA has requested a six (6) month extension of the current agreement.
Recommended Action:
Following the public hearing, authorize the City Manager to execute an extension
of the existing lease among the City of Roanoke, the School Board for the City of
Roanoke and the YMCA, permitting a six-month term in the amount of $1.00 to
allow appropriate time for the YMCA and the City to negotiate conditions for a
transfer of ownership. This six-month extension period will begin January 19,
2003, and end July 18, 2003.
Respectfully submitted,
City Manager
DLB:slm
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Barry L. Key, Director of Department of Management and Budget
Wanda Reed, Acting Building Services Manager
Dana Long, Manager of Billings and Collections
Scott L. Motley, Economic Development Specialist
CM02-00291
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
ITY CLERK r c, JF"N 15
The Roanoke Times
.................................................. + ...........................
ROANOKE CITY CLERK'S
215 CHURCH AVE. RM 456
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE: 80023382
02052972
Jefferson HS Gym
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
~ day of January 2003. Witness my hand and
.... ~__L~--__~.Q ~ ......... Notary Public
My commiss~o~'expires
PUBLISHED ON: 01/10
TOTAL COST:
FILED ON:
124.20
01/13/03
NOI1CE OF PIJ~C
Signatu ___, Billing Services Representative
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to authorize the extension of a lease entered into by the City
and City's School Board of a portion of the City-owned property, known as the Jefferson High
School Gymnasium, located at 540 Church Avenue, S.W., (Official Tax Map No. 1113414) to the
Young Men's Christian Association of Roanoke, Virginia, for a period of 6 months.
Pursuant to the requiremems of ~15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on January 21, 2003, commencing at
7:00 p.m., in the Council Chambers of the Noel C. Taylor Municipal Building, located at 215 Church
Avenue, S.W., Roanoke, Virginia 24011.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this heating, please
contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, January 16, 2003.
GIVEN under my hand this 7th day of January ,2003.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Friday, January 10, 2003.
Send Publisher's Affidavit and bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
February 7, 2003
File #60-396
Stephanie M. Moon
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Ordinance No. 36236-020303 amending and reordaining certain
sections of the 2002-03 Risk Management Fund Appropriations, providing for appropriation
of $100,000.00, in connection with settlement of claims; and dispensing with the second
reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 3, 2003, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:mh
Attachment
pc:
Darlene L. Burcham, City Manager
Kenneth S. Cronin, Director, Human Resources
Barry L. Key, Director, Office of Management and Budget
H:~Agenda.03\February 3, 2003 correspondence.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of February, 2003.
No. 36236-020303.
AN ORDINANCE to amend and reordain cedain sections of the 2002-2003 Risk
Management Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2002-2003 Risk Management Fund Appropriations be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Risk Management Administration (1) ...................................................... $ 1,202,710
Retained Earnings
Retained Earnings (2) ............................................................................. $ 4,771,201
1) Settlements (019-340-1262-2179) $100,000
2) Reserve for Self-Insured
Claims (019-3327) (100,000)
Pursuant to the provisions of Section 12 of the City Charier, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
JESSE A. HALL
Director of Finance
emai]: jesse hall~ci roanoke va.us
February 3, 2003
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 46 l
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
cmml: ann_shawver~ci.roanoke va.us
The Honorable Ralph K. Smith, Mayor
The Honorable C. Nelson Harris, Vice Mayor
The Honorable William D. Bestpitch, Council Member
The Honorable William H. Carder, Council Member
The Honorable M. Rupert Cutler, Council Member
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Smith and Members of City Council:
Subject: Appropriation of Funds
The City is self insured for certain types of claims and insurance deductibles. Funds are
included in the Risk Management budget to pay small claims and settlements. Additional
funds totaling $100,000 are needed to pay claims for the remainder of the year. Funds are
available in the Risk Management fund retained earnings.
Recommendation:
City Council adopt the attached budget ordinance appropriating $100,000 from the Risk
Management fund retained earnings for settlement of claims.
Respectfully submitted,
Jesse A. Hall
Director of Finance
JAH/pac
attachment
C:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Barry L. Key, Director of Management and Budget
Kenneth S. Cronin, Director of Human Resources