HomeMy WebLinkAboutCouncil Actions 04-18-94HARVEY
31951
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
April 18, 1994
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order- Roll Call. All present. (Council Member
Musser arrived at 3:25 p.m.)
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
PUBLIC HEARINGS
A. Public hearing to receive the views of citizens with regard to
candidates for the position of School Board Trustee. Candidates for
the upcoming vacancies are:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
John H. Saunders
CONSENT AGENDA
ALL MATYERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 WITHDRAWN. A communication from Mayor David A. Bowers
requesting an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
REGULAR AGENDA
3. HEARING OF C1TIZENS UPON PUBLIC MATTERS:
None.
2
4. PETITIONS AND COMMUNICATIONS:
A communication from Kit B. Kiser, Roanoke City Representative,
Roanoke Valley Resource Authority, requesting approval of the
Authority's proposed fiscal year 1994-95 budget.
Adopted Resolution No. 31952-041894. (4-2, Council Member
Harvey and Mayor Bowers voted no, and Council Member Musser had
not arrived at the meeting.)
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report and presentation with regard to National Public Safety
Telecommunicators Week. (5 minutes)
Adopted Resolution No. 31951-041894. (5-0, Council Member
McCadden was out of the Council Chamber and Council
Member Musser had not arrived at the meeting.)
A report transmitting the fiscal year 1994-95 operating budget
of the City of Roanoke. (30 minutes)
Received and filed and refened to 1994-95 Budget Study.
The following budget study dates were concreted in by the
Members of Council:
Wednesday, May 4, 1994 - 9:30 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m.
3
Thursday, May 5, 1994 - 9:00 a.m. - 12:00 noon
(Council/Roanoke City School
Board)
1:30 p.m. - 5:00 p.m.
Friday, May 6, 1994
- 9:00 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m.
ITEMS RECOMMENDED FOR ACTION:
A report recommending transfer of funds to cover expenses for
two unscheduled elections in fiscal year 1993-94.
Adopted Budget Ordinance No. 31953-041894. (6--0, Council
Member McCadden voted no.)
A report recommending acceptance of the bid submitted by
Salem Quality Equipment, Inc., in the amount of $37,985.00,
for providing one 18-passenger recreational type vehicle to be
used for transportation of citizen groups, including elderly and
handicapped persons, participating in Parks and Recreation and
other City activities; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 31954-041894 and Resolution
No. 31955-041894. (7-0)
DIRECTOR OF FINANCE:
A report with regard to annual bingo activity for 1993.
Received and filed.
A report recommending an amendment to the City's bingo and
raffle ordinance.
Deferred until the regular meeting of Council on Monday,
April 25, 1994.
4
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS: None.
8.INTRODUCTION AND CONSIDERATION
ORDINANCES AND RFSOLUTIONS: None.
9. MOTIONS AND MISCELLANEOUS BUSINESS:
10.
Inquiries and/or comments by the Mayor and Members
Council.
OF
of City
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
OTHER HEARINGS OF CITIZI~NS: None.
Appointed Douglas C. Dowe to the Advisory Board of Human Development.
5
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
April 18, 1994
2:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call.
The Invocation will be delivered by The Reverend Edward E.
Anderson, Pastor, Virginia Heights Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
will be led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
PUBLIC HEARINGS
A. Public hearing to receive the views of citizens with regard to
candidates for the position of School Board Trustee. Candidates for
the upcoming vacancies are:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
John H. Saunders
e
CONSENT AGENDA
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE RO~ BY THE MAYOR AND
MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION IN THE FORM, OR FORMS, LISTED BEI~W.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
REGULAR AGENDA
e
HEARING OF CITIZENS UI~N PUBLIC MATI'ERS:
None.
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from Kit B. Kiser, Roanoke City Representative,
Roanoke Valley Resource Authority, requesting approval of the
Authority's proposed fiscal year 1994-95 budget.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report and presentation with regard to National Public Safety
Telecommunicators Week. (5 minutes)
A report transmitting the fiscal year 1994-95 operating budget
of the City of Roanoke. (30 minutes)
ITEMS RECOMMENDED FOR ACTION:
A report recommending transfer of funds to cover expenses for
two unscheduled elections in fiscal year 1993-94.
A report recommending acceptance of the bid submitted by
Salem Quality Equipment, Inc., in the amount of $37,985.00,
for providing one 18-passenger recreational type vehicle to be
used for transportation of citizen groups, including elderly and
handicapped persons, participating in Parks and Recreation and
other City activities; and appropriation of funds in connection
therewith.
b. DIRECTOR OF FINANCE:
1. A report with regard to annual bingo activity for 1993.
A report recommending an amendment to the City's bingo and
raffle ordinance.
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: None.
OF
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City
Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIZENS:
CERTIFICATION OF EXECUTIVE SESSION.
NOTICE OF INTENT TO COMPLY WITH
THE AMERICANS WITH DISABILITIES
ACT. Reasonable efforts will be made to
provide adaptations or accommodations,
based on individual needs, for qualified
individuals with disabilities in any program
or service offered by the City Clerk's Office,
provided that reasonable advanced
notification has bccn received.
4
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenae, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
April 18, 1994
The Honorable Members of the
Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
~vid A. Bowers Mayor
DAB: se
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
April 21, 1994
File #60-144-253
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31952-041894 approving the annual budget for
the Roanoke Valley Resource Authority for fiscal year 1994-1995, in the amount of
$10,933,985.00, upon certain terms and conditions. Resolution No. 31952-041894 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
April 18, 1994.
Sincerely, ~, ~
Mary F.~arker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jeffrey A. Cromer, Manager, Solid Waste Disposal
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
April 21, 1994
File #60-144-253
Robert W. Benninger, Chairperson
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Benninger:
I am enclosing copy of Resolution No. 31952-041894 approving the annual budget for
the Roanoke Valley Resource Authority for fiscal year 1994-1995, in the amount of
$10,933,985.00, upon certain terms and conditions. Resolution No. 31952-041894 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
April 18, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
EDCo
pc'
John R. Hubbard, Executive Director, Roanoke Valley Resource
Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012
Mary H. Allen, Clerk to the Board, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018-0798
Carolyn S. Ross, Clerk of Council, Town of Vinton, P. O. Box 338, Vinton,
Virginia 24179
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 18th day of April, 1994.
No. 31952-041894.
VIRGINIA,
A RESOLUTION approving the annual budget of the Roanoke Valley
Resource Authority for fiscal year 1994-1995 upon certain terms and
conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the
annual budget for the Roanoke Valley Resource Authority for fiscal
year 1994-1995 in the amount of $10,933,985.00 for the Authority is
hereby approved, all as more particularly set forth in the report
to this council dated April 18, 1994, from the Roanoke City
Representative of the Roanoke Valley Resource Authority.
ATTEST,
City Clerk.
Roanoke, Virginia
April 18, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke Valley Resource Authority
Fiscal Year 1994-95 Budget
The attached budget information is being presented in
accordance with Section 5.9 of the October 12, 1991 Members Use
Agreement. As your representative, I served on the Roanoke
Valley Resource Authority Budget Committee and voted for approval
of the budget at the March 17, 1994 Authority meeting. Tipping
fees are projected to remain at their current level with the
charter member governments' credit reducing from $20.00 per ton
to $10.00 per ton. Also enclosed with the attached information
is a comparison of the 1994-95 budget with the projections made
to finance the capital improvement program.
This report is presented to you with the recommendation that
the proposed fiscal year 1994-95
you grant your approval of
annual budget.
KBK:afm
Attachments
cc:
Respectfully submitted,
~ r City
Ki~Bt B. ~Roanoke
Representative
Roanoke Valley Resource Authority
Mr. Robert Benninger, Chairman, RVRA
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, City Attorney
Mr. James D. Grisso, Director of Finance
Disposal Fees
Interest Income
Be~i.*nnln~, Kqlnnce $
Sale of
Recychble
$ 9.676.500
S~
!
Personnel:
Operofin_~:
Capital:
Transfer to
Debt Service
$ ~.098.s79
$ 37.000
$~
$~
DJsp(ml Fe~
Private
Total:
$ SO per ton
$ SS per ton
CATEGORY BOND F.Y.94/95 ACTUAL
PROJECTION BUDGET
WAs-r~ GENI~,ATION (Tons)
Solid Waste Gen~ated
Residential Waste 82,100 77,700
Commerdal Waste 108,700 105,300
Less: Addifonal Source Rev/ding
Residential Waste ( ~,200) (0)
Cc,.--,er~fl Waste (
Solid Wnste to the Systm~ 178,800 183,000
OPERATING REVENUES
Tipping Fee Revenue Requirement $ 10,$10,~00.M $ ~,676,.~0
Re~,41-g_ Immne '9- 6.0~0
Totnl Ope~l~ng Revenues $ 10,~90,0~0.00 $ ~,933,98~
OPERATING EXPENSES
Lan&"dl & Tr~' $~fiou $ 2,9~,0~0.00 $ 2,415,803
Tota~ OVe~a~ Ex~mses
N~' REVENUES AVAILAI~LE FOR $
DEBT ~VI~E
DEBT ~EgVI~E $
DEPOSITS TO RP.~VE A~COUNT$
~ios~e Fumi $ ~0~,00~.M $
Equipmem P.~s~w~s $
~ Camm~mity lm~vm~m 1~,~.~ I~,MO
To~l l~l~si~ ~o R&~ Fuml $
EXCF.~q~ REVENUF~ $ 1,14~,~.~ $ 98/,515
INDI~I~RE CO¥1~AGE TE~T (.1~ $
MIN.)
ADDITIONAL DE~}~'I~ TO
To~l &~diliom~ l)~m~ ~ ~ $ 1,14~,~.M $ 1,145,0~
SOLID WA~-r~ TIPPING FEF~I($/TON)
l~si&m~l (Mm~ilml) $
13
MEETING:
March 17, 1994
SUBJECT:
1994/95 Annual Budget
BACKGROUND:
Annually, the Resource Authority must prepare, adopt and submit an operating budget
to the Charter Members by April 1. The Charter Members must approve the budget
prior to lune 30.
The proposed budget, prepared for your consideration by the Budget Committee,
represents the first full year of operation in the new facilities. Operating costs have been
based on the best available information, professional judgement and experience with the
existing operations. The budget maintains the current disposal fees, which remain less
than previously projected during the bond sale.
Operating costs include continued funding of recycling and household hazardous waste
collection along with employee pay increases, full funding of all reserves, and credits to
the Charter Members.
The Budget Summary enumerates the projected revenues and expenses, totalling
$10,933,985 and the disposal fees for municipal and private waste of $50/ton and
$55/ton, respectfully. The beginning balance of $1,000,000 cannot be anticipated
annually and is available at this time due to the delay in starting operation of the new
facilities. These additional funds are included as additional deposits to the equipment and
future site development reserves.
Also, of note is the Bond-Budget Comparison that indicates close compliance with
previous bond projections and the indenture coverage.
Added this year is a section on Transferred Assets that identifies funds available through
the Implementation Agreement with the Roanoke Valley Solid Waste Management Board
and the anticipated expenditures of those funds. Please note that the unanticipated ending
balance of $1,264,891 has been allocated to the post-closure and unencumbered line
items in accordance with the Implementation Agreement.
The Budget Committee is pleased to be able to submit a proposed budget that maintains
a stable disposal rate and fulfills the obligations of the Resource Authority to its charter
members.
RECOMMENDATION:
It is my pleasure, acting on behalf of the Budget Committee, to recommend the appwval
of the 1994/95 Annual Budget as submitted, and to recommend authorization for the
Chairman to submit the Budget Summary and Bond Comparison for the Charter
Members' approval.
Respectfully submitted:
lohn R. Hubbard, P.E.
Chief Executive Officer
RESOLUTION No. RA94-97
A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL
BUDGET FOR FISCAL YEAR 1994-95 AND AUTHORIZING
SUBMTITAL OF SUCH BUDGET TO THE GOVERNING
BODIES OF THE CHARTER MEMBER USERS FOR
APPROVAL IN ACCORDANCE WITH THE TERMS OF THE
ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS
USE AGREEME~
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The fiscal year 1994-95 annual budget for the Roanoke Valley Resource Authority,
as set forth in the report and accompanying attachments by the Chief Executive Officer, dated
March 17, 1994, is hereby approved;
2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal
year 1994-95 annual budget to the governing bodies of the Charter Member Users, being the
County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance
with the requirements of the Roanoke Valley Resource Authority Members Use Agreement,
dated October 23, 1991, as amended.
ATTEST:
Carolyn B. ~Vagner, RVRA B~rd Secretary
Mr. Kiser made a motion to approve resolution RA94-97, to approve the 1994-95 annual
budget and authorize its submittal to the Char~ Member Users for approval, seconded by Ms.
Hyatt, and carried by the following recorded vote:
AYES: Ms. Hyatt, Mr. Kiser, Mr. Pan'oR, Mr. Smith, Mr. Robinson, Mr. Benninger
NAYS: None
ABSENT: Ms. Schefsky
COUNTY ADMINISTRATOR
ELMER C. HODGE
(703) 772-2004
P.O. BOX 29800
5204. BERNARD DRIVE
ROANOKE, VIRGINIA 24018-O798
FAX (703) 772-2193
May 3, 1994
BOARD Of SUPERVISORS
(70*3) 772-2005
Mr. Robert W. Benninger, Chairman
Roanoke Valley Resource Authority
1020 Hollins Road
Roanoke, VA 24012
Dear Mr. Benninger:
Attached is a copy of Resolution No. 42694-1 approving the Roanoke
Valley Resource Authority budget for the year ending June 30, 1995.
This resolution was adopted by the Board of Supervisors at their
meeting on Tuesday, April 26, 1994.
If you need further information, please do not hesitate to contact
Sincerely,
bjh
Attachment
cc: Diane D.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Hyatt, Director, Finance
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
~T ~REGULA~EETZNG OF THE BOARD OF BUPERVZBOR8 OF ROANOKE
COUNTy, VZRGZNZ~, HELD~TTHEROANO~BcOU~TYADRZNZSTRATZON CENTER
ON TUESDAY~ APRZL 26~ L994
RESOLUTZON 42694-~ APPROVZNG T]~ RO~IOKE
VALLEY REBOURCB AUTHORZTY BUDGET FOR THE
YEAR ENDZNG ~UNB 30~ ~995~
UPON CERTAZN TERM8 AND CONDZTZON8
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority
Members Use Agreement provides that the Authority shall prepare and
submit its operating budget for the forthcoming fiscal year to the
Board of Supervisors of the County, the City Council of the City of
Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 28, 1994, a copy of which is on
file in the office of the Clerk of the Board, the Chairman of the
Roanoke Valley Resource Authority has submitted a request that the
County approve the budget of the Roanoke Valley Resource Authority
for the year ending June 30, 1995.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia that the budget for the year ending June
30, 1995 for the Roanoke Valley Resource Authority as set forth in
the March 28, 1994, report of the Authority Chairman, a copy of
which is incorporated by reference herein, is hereby APPROVED, and
the County Administrator and the Clerk are authorized to execute
and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
cc:
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
File
Diane D. Hyatt, Director, Finance
Robert W. Benninger, Chairman, R%rRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of April, 1994.
No. 31951-041894.
A RESOLUTION recognizing SHARON F. JENNINGS as Employee of The
Year in the City Communications Department.
WHEREAS, the Manager of the Department of Communications has
instituted a program to recognize the services and contributions of
one of the employees in his department by designating an Employee
of the Year;
WHEREAS, the selection of the employee of the year coincides
with
Week,
the observance of National Public
the second week of each April;
WHEREAS, Sharon F. Jennings
Safety Telecommunicator
is a Public Safety
Telecommunicator who has been employed by the City since April 25,
1979;
WHEREAS, Ms. Jennings has shown exceptional compassion for
citizens in distress while taking 9-1-1 calls, often from injured
or ill persons;
WHEREAS, Ms. Jennings has coordinated the dispatch of police,
fire and emergency rescue units to the scene of thousands of
emergencies in a manner which assured most expeditious response
often for multiple concurrent emergencies; and
WHEREAS, Ms. Jennings has always strived to improve the
system, by identifying inefficiencies, taking corrective action,
and exhibiting true leadership;
WHEREAS, Ms. Jennings has been selected as the Roanoke Public
Safety Telecommunicator of the Year for 1993-94.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council adopt this means of recognizing
commending the services to the City by SHARON F. JENNINGS,
Public Safety Telecommunicator of the Year.
ATTEST:
and
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2~011
Telephone: (703) 981-2541
SANDRA H. EAKIN
I~puty City Clerk
April 21, 1994
File #60
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
The following dates have been approved by Council for fiscal year 1994-95 budget
study sessions:
May 4:
9:30 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m. (Council/Roanoke City School Board)
May 5: 9:00 a.m. - 12:00 noon )
1:30 p.m. - 5:00 p.m. )
) If Needed
May 6: 9:00 a.m. - 12:00 noon )
1:30 p.m. - 5:00 p.m. )
All budget study sessions will be held in the Social Services Conference Room,
Room 306, Municipal North.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc.'
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director of Real Estate Valuation
Charles W. Day, Chairperson, Roanoke City School Board
E. Wayne Harris, Superintendent of Roanoke City Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Apd114,1994
The Honorable David A, Bowers, Mayor
and Members of City Council
Roanoke, Virginia 24011
Dear Mayor Bowers and Members of Council:
I am pleased to provide you with an advance copy of the Recommended
Fiscal Year t994-95 General Fund Budget totaling $136,811,536.
I will release this information to the Press at 10:00 a.m. on April 18, 1994 and
make a formal submission at the 2:00 p.m. regular Council meeting on that date. I
look forward to a positive, productive budget development process with City Council.
Sincerely,
W. RobeR HerbeR
City Manager
WRH/dh
A~achment
cc: Ms. Mary F. Parker, City Clerk
Church Avenue, $'~v'. P, oonoke. Virginio 240'~ 9
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room ~.56
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
April 21, 1994
File #40-60-189
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31953-041894 amending and reordaining certain
sections of the 1993-94 General Fund Appropriations, providing for the transfer of
$30,000.00 to cover expenses for two unscheduled elections in fiscal year 1993-94.
Ordinance No. 31953-041894 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 18, 1994.
Sincerely, ~D.~/.~~
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc'
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and
Budget
Shelva S. Painter, Registrar
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
1993-94 General
emergency.
WHEREAS,
The 18th day of April, 1994.
No. 31953-041894.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1993-94 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A_p~Rpriations
General Government
Registrar (1 3)
Nondepartmenta~ ...................................
Contingency - General Fund (4) ....................
$ 9,484,806
208,843
46,079,937
( 425,200)
1) Temporary
Employee Wages
2) FICA
3) Fees for
Professional
Services
4) Contingency
(001-010-1310-1004) $ 27,200
(001-010-1310-1120) 2,080
(001-010-1310-2010) 720
(001-002-9410-2199) (30,000)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
'9~ I~:i?,13 t!!!:1
April 18, 1994
Honorable Mayor and Members of Council
Roanoke, Virginia
Subject: Funding for T~o Unscheduled Elections in FY
1993-94
Dear Mayor and Members of Council:
II.
III.
ae
The Office of the General Reqistrar and Electoral Board
are charged with the responsibility of holding elections
in the City of Roanoke in compliance with Section 24.2 of
the Code of Virginia.
B. We are required to hold an election each November and a
May election every even numbered year. We cannot always
anticipate Primary and Special Elections at the time the
budget is prepared.
C. $36,000 was budqeted for Fiscal Year 1993-94 for Fees for
Professional Services to cover the cost of the November 93
and May 94 elections. (Money budgeted for the May 94
election was used for the March 1, 1994, Primary election)
Current Situation:
The Roanoke City Democratic Party called for a March 1,
1994, Primary election and the State has issued an order
for a June 14, 1994, Senatorial Primary to be held.
Fundinq, in the Registrar's Budget, for two additional
elections is not adequate. Estimated expenses for the
May 3 Councilmanic election will be $16,295 and $12,720
for the June 14 Primary election.
Issues:
A. Leqal Requirements - (Section 24.2 of the Code of
Virginia)
B. Fundinq Availability
IV. Alternatives:
City Council transfer $30,000 from General Fund Contin-
qency Account #001-002-9410-2199 to Office of the General
Registrar, $27,200 Temporary Wages #001-010-1310-1004,
$2,080 FICA #001-010-1310-1120, and $720 Fees for
Professional Services #001-010-1310-2010.
Legal Requirements - Elections are conducted in
compliance with Section 24.2 of the Code of
Virginia.
2. Fundin~ Availability - Funding to pay for additional
elections is available in contingency account.
Do not transfer $30,000 from General Fund Contingency
Account ~001-002-9410-2199 to Office of General Registrar
$27,200 Temporary Wages #001-010-1310-1004, $2,080 FICA
#001-010-1310-1120, and $720 Fees for Professional
Services #001-010-1310-2010.
Legal Requirements - Elections could not be held in
compliance with Section 24.2 of the Code of Virginia.
Fundin~ Availability - Funding would still need to
be identified to pay for two unscheduled elections.
V. Recommendation
City Council concur in Alternative A, and transfer $30,000
from General Fund Contingency Account #001-002-9410-2199 to
Office of General Registrar, $27,200 Temporary Wages
#001-010-1310-1004, $2,080 FICA #001-010-1310-1120, and
$720 Fees for Professional Services #001-010-1310-2010.
Respectfully submitted,
W. Robert Herbert
City Manager
pc:
James D. Grisso, Director of Finance
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Diane S. Akers, Budget Administrator
Shelva S. Painter, General Registrar
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
I~puty City Clerk
April 21, 1994
File #67-183-270-353-361-472
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 31955-041894 accepting the bid submitted by
Salem Quality Equipment, Inc., in the amount of $37,985.00, for furnishing one demo
recreational vehicle, which will be handicapped accessible in compliance with the
Americans with Disabilities Act. Resolution No. 31955-041894 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, April 18, 1994.
Sincerely, /~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Charles E. Gillispie, President, Salem Quality Equipment, Inc., 501 8th
Street, Salem, Virginia 24153
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks, Recreation and Grounds Maintenance
James A. McClung, Manager, Fleet and Solid Waste Management
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 18th day of April, 1994.
No. 31955-041894.
VIRGINIA,
A RESOLUTION accepting the only bid made to the City for
furnishing and delivering one demo recreational vehicle.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The only bid made to the City submitted by Salem Quality
Equipment, Inc., offering to furnish and deliver to the City, one
demo recreational vehicle, meeting all of the City's specifications
and requirements, including being handicapped accessible in
compliance with the American Disabilities Act, for the total bid
price of $37,985.00, which bid is on file in the Office of the City
Clerk, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby
authorized and directed to issue the requisite purchase order
therefor, incorporating into said order the City's specifications,
the terms of said bidder's proposal, and the terms
of this measure, as more particularly set out in a
Council dated April 18, 1994.
and provisions
report to this
ATTEST:
City Clerk.
MARY F. PARKER
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDILA H. EAKIN
Deputy City Clerk
April 21, 1994
File #60-67-183-270-353-361-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 31954-041894 amending and reordaining certain
sections of the 1993-94 General and Fleet Management Appropriations, providing for
appropriation of $37,985.00 from Capital Maintenance and Equipment Replacement
Program to Fleet Management, in connection with the purchase of one 18-passenger
recreational type vehicle to be used for transportation of citizen groups, including
elderly and handicapped persons, participating in Parks and Recreation and other
City activities. Ordinance No. 31954-041894 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, April 18, 1994.
Sincerely, /.~
Mary F.~P rker, CMC/AAE
City Clerk
MFP: sm
Eno.
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks, Recreation and Grounds Maintenance
James A. McClung, Manager, Fleet and Solid Waste Management
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, General Services
Diane S. Akers, Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of April, 1994.
No. 31954-041894.
AN ORDINANCE to amend and reordain certain sections of the
1993-94 General and Fleet Management Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1993-94 General and Fleet
Roanoke
Management Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
A ro riations
Nondepartmental
Transfers to Other Funds
Fund Balance
CMERP - City - Unappropriated (2) ...................
Fleet ManaGement Fund
A ro riations
Capital Outlay
Capital Outlay (3) ................................
Revenue
Operating Supplement General Fund (4) ...............
$ 46,147,922
45,586,712
932,238
$ 3,282,334
3,282,334
51,247
1) Transfer to
Fleet Manage-
ment (001-004-9310-9506) $ 37,985
2) CMERP - City -
Unappropriated (001-3323) (37,985)
3) Vehicular
Equipment (017-052-2642-9010) 37,985
4) Operating
Supplement (017-020-1234-0951) 37,985
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
April 18, 1994
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Bid to Purchase
One 18 Passenger Van
Suitable For Use By
Elderly and Handicapped,
Bid No. 94-3-77
I. Background
Capital Maintenance and Equipment Replacement
Program has identified the need for a recreational
type vehicle equipped for handicapped access. The
unit primarily will be used for Parks and
Recreational activities but will be made available
for city wide use.
Requested Unit will also be used for out of town
trips and must comply with American Disabilities
Act. (ADA)
Ce
Specifications were developed and along with
Request for Quotations were sent to four (4)
vendors known for their ability to provide this
type of equipment. A public advertisement was also
published in the Roanoke Times and Roanoke Tribune.
Bids were received, until 2:00 p.m. on April 1,
1994, at which time all bids received were publicly
opened and read in the Office of the Manager of
General Services.
E. Bids were requested on a New Unit and also on a
used or Demo Unit.
II. Current Situation
One (1) bid response was received. That response,
submitted by Salem Quality Equipment, Inc., quoted
prices on a New Unit and also on a Demo Unit with
less than 3,000 miles recorded on its odometer.
These bids were evaluated in a consistent manner by
representatives of the following departments:
Public Works
Fleet Management
Parks and Recreation
General Services
18 Passenger Van Suitable For
Elderly and Handicapped
Bid No. 94-3-77
Page 2
III.
IV.
C. The evaluation is as follows:
The New Unit meets all required specifications
at a cost of $41,619.00. This cost exceeds
the Funds that have been designated for the
purchase of the vehicle.
The Demo Unit also meets required
specifications and can be purchased within the
amount of Funds that are designated.
Inquiries with the Roanoke City Schools and Roanoke
Redevelopment and Housing Authority has determined
that neither organization has a need for this
unique type of vehicle.
Issues
A. Need
B. Compliance with Specifications
C. Fund Availability
Alternatives
Council accept the alternate bid submitted by Salem
Quality Equipment, Inc. for One (1) 1993
Recreational Vehicle for the total cost of
$37,985.00.
Need - This unit is necessary to provide
appropriate transportation to citizens groups
participating in Parks and Recreation
activities. The unit will also be used
through out the City as the need arises.
Compliance with Specifications - The alternate
bid meets all specifications as required.
Fund Availability - Funds are designated in
the Capital Maintenance and Equipment
Replacement Program to provide for this
purchase.
'i8 Passenger Van Suitable For
Elderly and Handicapped
Bid No. 94-3-77
Page 3
cc:
B. Reject all Bids.
Need - The need for appropriate transportation
for city activities would not be accomplished
in the most effective and efficient manner.
Compliance with Specifications would not be a
factor in this alternative.
Fund Availability - Designated Funds would not
be expended.
V. Recommendation
Council concur with alternative "A" accept the
alternate bid submitted by Salem Quality Equipment,
Inc., for One (1) 1993, Demo Recreational Vehicle
for the total cost of $37,985.00.
Appropriate $37,985.00 from Capital Maintenance and
Equipment Replacement Program to Fleet Management
account 017-052-2642-9010 to provide for this
purchase.
Respectfully Submitted,
W~Robert Herbert
City Manager
City Attorney
Director of Finance
Management & Budget
o
o
DEPARTMENT OF F'INANC~:
CITY OF ROANOKe. VA.
April18,1994
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Annual Bingo Activity Report 1993
The following schedule of Bingo Activity by Organization is a compilation of
Financial Reports prepared by the bingo permittee organizations for the twelve
months ended September 30, 1993.
Bingo, a form of gambling, is permitted so that money can be made to benefit
lawful, religious, charitable, community or educational purposes. If profits are not
shown to benefit charity, then the purpose for which this gambling is permitted is not
met. It is important to note that 51% percent of the profits were spent for charitable
purposes during this period compared to 53% spent in 1992.
The average profit percentage for the organizations conducting bingo is
declining. In 1993, the profit was 6% of the total gross receipts. In 1992, profit was
7% and in 1991, it was 10%. (Profit is the amount left after expenses are deducted
from the gross receipts).
Three percent (3%) of the total gross receipts were spent for charitable
purposes in 1993. Legislation passed in 1994 that becomes effective on July 1,1994
will require localities to set a predetermined percentage of gross receipts from bingo
games or raffles that must be used for charitable purposes. In 1993, localities were
authorized at their option to set a percentage
Honorable Mayor and Members
City Council
April 18, 1994
Page 2
Each organization with gross receipts in excess of $500,000 submitted an
opinion by a certified public accountant that their annual financial report was fairly
stated. In addition, numerous compliance audits were conducted on each
organization during 1993 on their recordkeeping, operating, and accounting
procedures.
In 1993, a senate joint resolution was passed establishing a joint subcommittee
to investigate frauds and abuses in bingo throughout the state of Virginia and to re-
evaluate the existing laws governing bingos and raffles. This committee has
suggested many changes to the existing laws and their study will continue during
1994. The outcome of this study may have a large impact on the existing laws that
govern bingo and raffle operations.
This report is being submitted to you for your information only and no action
is required. A special note of thanks goes to Deborah J. Moses, Chief of Billings and
Collections, who administers this program, Dana D. Long, our Tax Compliance
Administrator, and the City Attorney's Office for their dedication in providing legal
assistance in administering the ordinances related to bingo.
JDG:dl
Attachment
Director of Finance
CC:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Deborah J. Moses, Chief of Billings and Collections
CITY OF ROANOKE, VIRGINIA
SCHEDULE OF BINGO ACTIVITY BY ORGANIZATION
For the Fiscal Year Ended September 30, 1993
NOTES
A
Net Profit is computed by subtracting the Prizes Paid and Other Expenses
from the Gross Receipts. Column (1) minus Column (2) minus Column (3).
B
Profit available for charity as a percent of gross receipts. Column (4) divided
by Column (1).
C
Proceeds derived from bingo games must be used for lawful, religious,
charitable, community or educational purposes for which an organization is
specifically chartered or organized. Proceeds may also be spent for expenses
relating to the acquisition, construction, maintenance or repair of any interest
in real property involving the operation of the organization and used for lawful,
religious, charitable, community or educational purposes. Column (6) is the
amount of proceeds listed on the financial report that was spent for charitable
purposes. Proceeds set aside for future use such as in savings accounts is
not considered to have been spent.
D
Proceeds Retained is computed by subtracting Net Profit from Proceeds
Spent. Column (4) minus Column (6). This is the amount of profit or proceeds
that was not spent towards a charitable purpose and carried over as a part of
the Year End Cash Balance.
E
Proceeds (profit) spent for charity as a percent of gross receipts. Column (6)
divided by Column (1).
F
This organization placed $5,081 in a restricted fund to be spent at a future
date.
G This organization placed $65,000 in certificates of deposit for a building fund.
H
This organization placed $50,000 in a restricted fund for the future purchase
of equipment and services for reading services for the blind.
IIF~AMEOFO~GANIZAI'ION: BLUE RIDGE COUNCIL OF' TH~ BLIND~ INC.
~ADORESS: P.O. BOX 4506, ROANOKE, VIRGINIA 24015
BINGO IS HELD: 3371 SHENANDOAH AVENUE, ROANOKE, VIRGINIA 24017
PREPAR!NG R~O~7: REID W. AMMEN, CPA DA~IMS TSLSPNONS ~: 344-8585
~100 ~OaW~IC~T~IS~ORTiSFiC~: FOR THE YEAR ENDED SEPTEMBER 30, 1993
1. Beginning ~n',< Balance from Bingo
s 53r015.61
I s 7~.~$
53,754.26
~,. Admisaion (Regular and F-xtra Cards)
Is 406,383.00
8. instant Bingo Sales I $ 273,993.00
8. Miscellaneous Bales (Excluding Food & Beverages) Ex~lain: FLOORWORKER, WTA [ $ 121 , 171 . 00
7. Pier · Explain: [ s 4,669.71
11.
12.
13.
1~,. Permit Fee
15. Prizes Awarded
IB. Jackpot Awards
17. Ins'.l~t Bingo Awards
18. Rent
I~. Audit Pee
Bingo Supplles
Instant Bingo Suoolles
Ot~er Sup¢ies & Equipment - Expialn:
$ 22,821 .62
s 10,868.00
200.00
315r199.50
101,99~ ¢q
192,416.00
102,000.00
-- $ 14t629.22
~20. O~er (A~-~ach O~t~il~ ~xplana~ion) $ 41 r 482.84
~1. ~sh Oiffer~c~ , ' S 183.61
~.. to~A~......~.. ~~..~ ..; ~ ......... . .: :...~.:: ....:,~ .................. ~ .......... · I ......
~ "..'-,'~ ~~;~:~:~:;C>;~:: ,: "'. ';'":'::" ': :"::: :::'::;:: :: 798 79
~3. USE OF P~OC~S ~a~ O~m~led Schedule}
5~DING BANK 8A~NCE FROM 81NGO (El
~eNDING BANK BALANCE FROM BINGO - RESTRICTED
~':'CASH ON HAND
28.TOTAL CASH ACCOUNTED FOR $ 859,970.97
and I/Itementl itl t~e, NIl, I~ correct to the belt of my know edge end be ef ~
CITY OF ROANOKE BINGO FINANCIAL REPORT APPENDI;
DDRESS WHERE BINGO IS HELD: ~-'7 ~'0
PERIOD FOR WHICH THIS REPORT IS FILED:
I. BEGINNING BA~NCES '
1, Beginning Bank Batance from Bingo
2. Cash on Hand
3. TOTAL
II. GROSS RECEIPTS
~,. Admission (Regular and Extra Cards)
5. Instant Bingo Sales
6. Miscellaneous Sales (Excluding Food & Beverages) Explain:
7. Other - Explain: .' $ /~--'~'
8. Cash Differences $
9. TOTAL (B)
10. TOTAL CASH AVAILABLE (A + B)
IlL OPERATING COSTS (EXCLUDING FOOD AND BEVERAGES)
? 1. Bingo Supplies
12. Instant Bingo Supplies s ? d' ~. ~'''-'~ .
13. Other Supplies & Equipment - Explain: $
14. Permit Fee s c~' ~ *~'*' '~-'~
15. Prizes Awarded
16. Jackpot Awards
17. Instant Bingo Awards
18. Rent
19. Audit Fee
{C)
(D) $
(C+D) $
(E) $
(F) S
(C+D~-E+F)
20. Other (A~ach Detailed Explanation)
21. Cash Differences
22. TOTAL ::
23. USE OF PROCEEDS (At~ach Detailed Schedule)
2~,~ TOTAL EXPENDITURES : .... "
25. ENDING BANK BALANCE FROM BINGO
26. CASH ON HAND
~?. TOTAL CASH ACCOUNTED FOR
A~ach a detailed explanation for any entries on lines S, 7, 13, 20 or 23. A~ach the Certificate of Use.
~ CITY OF ROANOKE BINGO FINANCIAL REPORT APPENOIX O
NA~'~. OF ORGANIZATION: NORTHWEST RI~(~REATION CLUB. TNC.
ADDRESS:POST OFFICE BOX 6232 ROANOKE, VA 24017 ADDRESS WHERE BINGO IS HELD:152q WILLIAMSON.~D. _
PERSON PREPARING REPORT: SAUNDERS & WHITE, CPA's DAYTIME TELEPHONE #:
PERIOD FOR WHICH THIS REPORT IS FILED: YEAR ~.~n~n g;PT~1BFR ~ 1 qq~
I. BEGINNING 8ALANCES
1. Beginning Bank Balance from Bingo $ 80,698
2. Cash on Hand $ t,000
3. TOTAL iA) S 81,658
I1.: GROSS RECEIPTS
~.. Admission (Regular and Extra Cards) $ ?57 ~ 663
E. Instant Bingo Sales $
6. Miscellaneous Sales (Excluding Food & Beverages Explain:~FF. ATTACHNENTS $1.48~7~8
7. Other - Explain: BE'TURN CHECKS AND INTEREST INCOME $ 4,053
8. Cash Differences $ (76)
9. TOTAL: ' : (S)' $703,736
10. TOTAL CASH AVAILABLE (A + S) s785,394
IlL OPERATING COSTS (EXCLUDING FOOD AND BEVERAGESl
11. Bingo Supplies $ 7,745
12. Instant Bingo Supplies $
13. Other Supplies & Equipment - Explain: SEE ATTACHMENTS S 2.215
14. Permit Fee S 470
15. Prizes Awarded S 2~ ,~03
16. Jackpot Awards $ t0~,000
17. Instant Bingo Awards $ 205,979
18. Rent $
$ 12,~13
19. Audit Fee _ C, TTY OF Rn~n~.
s 25,623
20. Other (Attach OetailB~ ~_~!!,~ti~) ~F.~ ATI'AC[-~IENTS
s 269
21. Cash Differences _
· ' :' : ,:.':: . (C} $ 669,03t
22. TOTAL .
23. USE OF'PROCEEDS (Attacl~ Detailed Schedule) ~EE ATTACHMENTS iD) $ 2q. 02B
24. TOTAL EXPENDITURES i [C+O) $ 6c~8,056
25. ENDING BANK BALANCE FROM BINGO (E} $ 86,338
26. CASH ON HAND IF) $ 1-,000
27. TOTAL CASH ACCOUNTED FOR (C+D+E+F) $ 785,394
A~acb a detai=eo explanation for any entries on lines 6, 7, 13, 20 o¢ 23. Attach the Certific~
S'J~CRI~EC ANG ~,?~ORN 70 BEFORE ME ~1~ ~ OAY ~ DECEMBER ,19~
3. TOTAL
:i,i"::G,OsS" ECa"Ts ';::. : :,:":
4. Admission (Regular and Extra Cards~
5. instant Bingo Bales
B, Miscellaneous Sales (Excluding Food & Beverages) Explain:
NAME OF ORGANIZATION: V~ POST 1264
ADDRESS: 3B05 Melrose Avenue NH, Roanoke, Virginia
AL. DREBS ~E BINGO IS H~D: ~69 Shenandoah Avenue NH, Roanoke~ V~q~n~a
P~SON PR~ARING R~RT: Cassel s ~ CPA, PC OA~ME T~HONE ~: (703)989_7695
P~IOO FOR ~I~H ~lS RE~RT IS FI~: Twelve mon:hs ending Sep:embe~ 30~ [993
· i::BEaINNiNG 8A~NCES: :?:~:::~;.~:; F:. ':: ~ .::. : . ~
1. Beginning Bank Balance from Bingo I * 35,3e4. is
2. CashonHand ~ ~ [,000.00
(A) * 36,364.~5
$ 352,588.00
$ 269,064.00
$ 129,53i.00
_ I.~t~rest. lncome: 1.414.79 .Bank error: 8,965.74
7. Other - ~.x;lain: ~eoeposlt returns4 checks. 2.115.00 $ 12,495.53
8. Cash Differences { , 214.25
10. TOTAl CASH AVAILABLE
IIi::. oF~]=IAT]NG'COsTs (EXCLUDING FOOD AND BEVERAGES}
11. Bingo SulilJlie$
12. Instant Bingo Su!;giies
13. Other Supplies & Equigment - Explain:
14. Rermit Fee
15. Prizes Awarded
1 B. Jackpot Awards
17. Instant Bingo Awards
18. Rant
I B. Audit Fee
20. Other (Attach Detailed Jxglanatlon)
21. Cash Differences
797,956.93
$ .21,236.81
$ 10,241.00
$ -0-
$ 200.00
$ 249,791.00
$ 103,997.00
$ 189,198.00
$ 71~250.00
$ 1~,560.84
$ 19,518.02
$ 309.75
i 678,302.42
$ 76,789.65
$':, 755,092.07
S 41,864.86
$ 1,000.00
:797,956.93
25. ENDING BANI( BALANCE FROM BINGO (E)
26. CASH ON HAND (F)
27~ ToTAL:CASH ACCouNTED FOR: ' ' (C'+D+E+F)
Attach a detailed explanation for any entries on lines B, 7, 13, 20 or 23. Attach the Cl~flcatl of Use.
~ereby ,wear or effltrn under penalties of perjury as ~ forth in ~Ue 11.2-434 et the C~e of ~r~e, ~t ~e ~eve info~e~en is true to the best of m~
y cammslon ex~rel /- ~/ ~ , ~ ..... ~. Z, /Nota~ ~biC
AMS OF OaGANIZAr~ON: VOICE OF THE BLUE RIDGE, ][NC.
~no~S$: 4~35 Elect;ric Road. Roanoke. VA 24Q1~
APPE~NC!A
~OoRESSWHSRB S:NGO IS HELD: 3371 Shenandoah Avenue N.W. Roanoke, VA 24017
PREPARING REPORT: ReAd W. Ammen, CPA OAY-nMBT~..FPHON~ ~: 344-8585
,SRiGDFORWH~CHTMiBRF-:ORTtEPILED: For the year ended Segtember 30, 1993
--I. Beginning Bank Balance from Binge I $ 23 ~ 768.55
--
2. Cash 0n Hand $ 1 ,000.00
3. TOTAL $ 24t768-55
4. Admission {Regular and Exzra Cards)
5. Ins:an= Bingo Bales
6. Miscellaneous Bales (Excludinc] Food & Beverages) Ex,lain:
7. Other - Exglain:
8. Cash Differences
10. TOTAL CASH AVAILABI.~
(A ~- B)
tS 555¢325.00
$ 274,050.00
$
4,491.64
$ 85Ot635.19
COSTS [EXC~:UO NG,. ~00D.~,NI~BEV. E~AGcS'~::., :. ?:: ~ ·., .~:
11. Bingo Sul~olies
12. Instant Bingo Suoolies
13. Other Suoplies & Ecluigmen= - Explain:
1~,. Permi~ Fee
28,942.0t
13,062.50
lB. Prizes Awarded
16. Jack0ot Awards
17. Ins:an( Bingo Awards
18. Ren~
lB. Audit Fee
21. Cash Differences
2Z.:' TOTAL:
23. UBE OF PROC-~'m'~B
$ 103,000.00
1 ).00
$ 11 667.98
31 637.96
$ 439.46
002.30
858,635.19