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HomeMy WebLinkAboutCouncil Actions 06-06-94HARVEY 32018 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL June 6, 1994 2:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Member Musser was absent. The Invocation was delivered by The Reverend Richard L. Elmore, Pastor, Cave Spring Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. BID OPENINGS Ao Bids for new podium roof membrane for the Municipal Building, 215 Church Avenue, S. W. One bid was referred to a committee composed of William White, Sr., William F. Clark and George C. Snead, Jr., for study, report and recommendation to Council. File//209 1 Bids to replace wood windows with aluminum windows at the Commonwealth Building, 210 Church Avenue, S. W. Three bids were referred to a committee composed of William White, Sr., William F. Clark and George C. Snead, Jr., for tabulation, report and recommendation to Council. File #524 e CONSENT AGENDA (APPROVED 6-0) ALL MATFERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MAYOR AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE 1TEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of Council held on Monday, March 7, 1994, Monday, March 14, 1994, Monday, March 21, 1994, and Monday, March 28, 1994. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. C-2 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. 2 RECOMMENDED ACTION: File #15-110-132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-3 A report of the City Manager requesting an Executive Session to discuss disposition of publicly held property, specifically lease of a public building, and to discuss specific legal matters requiring the provision of legal advice by counsel, specifically the terms and conditions of a lease agreement, pursuant to Sections 2.1-344 (A)(3) and 2.1-344 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File/V2-132 Concur in request for Council to convene in Executive Session to discuss disposition of publicly held property, specifically lease of a public building, and to discuss specific legal matters requiting the provision of legal advice by counsel, specifically the terms and conditions of a lease agreement, pursuant to Sections 2.1-344 (A)(3) and 2.1-344 (A)(7), Code of Virginia (1950), as amended. C-4 A communication from Mayor David A. Bowers with regard to correspondence from the Honorable Roy B. Willett, Judge of the Circuit Court for the City of Roanoke, transmitting the Annual Report of the Board of Equalization for the taxable year July 1, 1994 through June 30, 1995. RECOMMENDED ACTION: Receive and file. File #79-109-214 3 C-5 A communication from Mayor David A. Bowers transmitting correspondence from Leo J. Bevon, Director, Department of Rail and Public Transportation of the Commonwealth, requesting that a City of Roanoke representative be appointed to serve on the committee to select a consultant who will conduct a study of the feasibility of implementing rail passenger service between Bristol and Washington, D. C., and between Bristol and Richmond. RECOMMENDED ACTION: File #110-340-405 Refer to the City Manager for immediate response and appointment of a representative for the City of Roanoke. C-6 A communication from Mayor David A. Bowers transmitting correspondence from the Federal Emergency Management Agency's Disaster Field Office in Richmond, Virginia, with regard to the City's Notice of Interest in applying for federal disaster assistance. RECOMMENDED ACTION: File #188-236 Refer to the City Manager for appropriate action or response. C-7 A report of the City Manager with regard to recommendations of The Enterprise Foundation. RECOMMENDED ACTION: Receive and file. File #178-266 C-8 Qualification of Marjorie S. Smithey as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-304 4 C-9 Qualification of Shirley M. Bethel as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 13, ! 996. RECOMMENDED ACTION: Receive and file. File #15-110-488 C-10Qualification of Michael Brennan as a member of the Roanoke Arts Commission to fill the unexpired term of Fletcher Nichols, resigned, ending June 30, 1996. RECOMMENDED ACTION: Receive and file. File #15-110-230 C-I 1 Qualification of Bernice F. Jones for a term of two years ending June 30, 1996, and F. Wiley Hubbell for a term of four years ending June 30, 1998, as members of the City of Roanoke Pension Plan Board of Trustees. RECOMMENDED ACTION: Receive and file. File #15-110-429 REGULAR AGENDA 3. HEARING OF CITI71~.NS UPON PUBLIC MATTERS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: 5 BRIEFINGS: A report with regard to hearing instruments for use in City Council Chambers in compliance with the Americans With Disabilities Act. (5 minutes) Received and filed. File #132-353 ITEMS RECOMMENDED FOR ACTION: A report with regard to funding for Workers' Compensation Wage and Medical accounts. Adopted Budget Ordinance No. 32018-060694. (6-0) File g60-63-184 A report recommending appropriation of $500,000.00 to expenditure accounts to be established in the Fifth District Employment and Training Consortium fund in connection with a training incentive agreement between the City, the Consortium and First Union National Bank of Virginia. Adopted Budget Ordinance No. 32019-060694. (6-0) File g60-72-246-266--369-450 A report recommending acceptance of a Drug Abuse Resistance Education Grant, in the amount of $20,960.00, awarded through the Office of the Governor and funded by the United States Drug-Free Schools and Communities Act; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32020-060694 and Resolution No. 32021-060694. (6-0) File #5-67-76-236-304-467 6 A report with regard to the Urban Empowerment Zone and Enterprise Communities Program. Adopled Resolution No. 32022-060694. (6-0) File//79-165-178-200-236-266-450 o A report recommending adoption of a measure relating to the impact of a small urbanized area being designated as a Transportation Management Area, resulting in a loss of Federal operating assistance received by other transit systems within the State. Adopted Resolution No. 32023-060694. (6-0) File #55-236-316 o A report recommending acceptance of the lowest responsible bid submitted by Mid-State Equipment Company, Inc., in the amount of $79,502.25, for providing one new recyclables hauler for use by the Solid Waste Management Department; purchase of one mobile radio to be used for said vehicle, at a cost of $940.00; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32024-060694 and Resolution No. 32025-060694. (5-4), Mayor Bowers abstained from voting.) File//45-60-144-183-270-361-472 o A joint report of the City Manager and Director of Finance recommending transfer of personnel lapse funds from departmental accounts to the personnel lapse account. Adopted Budget Ordinance No. 32026-060694. (6-0) File g60-184 7 6. REPORTS OF COMMITI'EES: ao bo A report of the Citizens Services Committee submitting recommendations for funding of qualified agencies for fiscal year 1994-95; recommending negotiation of a contract with The Salvation Army for provision of services to citizens under the Homeless Housing Program and/or Abused Women's Shelter; and transfer of funds in connection therewith. Glenn D. Radcliffe, Chairperson. Adopted Budget Ordinance No. 32027-060694 and Resolution No. 32028-060694. (5-1, Mayor Bowers voted no.) File g60-110-145-318 A report of the Water Resources Committee recommending acceptance of the dedication of certain areas for public right-of-way, as well as adjoining construction easements from H. R. Foundation, Inc. and the City of Roanoke Redevelopment and Housing Authority, in connection with the Pedestrian Bridge Project to connect the Hotel Roanoke Conference Center area with the City Market area. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32029-060694. (6-0) File g2-28-42-102-166-178-247-298-468 A report of the Water Resources Committee recommending abandonment of the old sewer line and vacation of easements which have been replaced by new easements acquired by the City, in connection with construction of the Peters Creek Sewer Replacement Project PC-1. Council Member Elizabeth T. Bowles, Chairperson. Adopted ordinance No. 32030 on first reading. (6-0) File g2-27-28-166-468-514 8 do A report of the Water Resources Committee recommending donation and conveyance of the City's interest in property located at 111 Wells Avenue to the Roanoke Redevelopment and Housing Authority, in connection with construction of the Second Street/Gainsboro Road Street Improvement Project. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32031 on first reading. (6-0) File//2-20-166-178-200-514 7. UNFINISHF. D BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. 10. appointed by Council. OTI-IF~R HEARINGS OF CITIT~.NS: CERTIFICATION OF EXECUTIVE SESSION. Vacancies on various authorities, boards, commissions and committees None. (t~o) Appointed E. Douglas Chittum and David L. Viar as members of the City of Roanoke Pension Plan Board of Directors. File #15-110-429 Reappointed John R. Marries, John S. Edwards and Elizabeth T. Bowles as members of the Fifth Planning District Commission. File #15-110-326 9 Council Member Bowles was designated as Chairperson Pro Tem to preside over the City Council meeting on Monday, June 13, 1994, at 7:30 p.m. File #132 10 MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W,, Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measure that pertains to your department: Resolution No. 32022-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, //~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: H. Daniel Pollock, Jr., Housing Development Coordinator MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~11 Telephone: (703) 981-25~1 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 John W. Coates, Manager Parks, Recreation and Grounds Maintenance Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Owen M. Grogan, Superintendent, Recreation MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32029-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Robert K. Bengtson, Traffic Engineer MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32018-060694 Budget Ordinance No. 32019-060694 Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Resolution No. 32022-060694 Resolution No. 32023-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Budget Ordinance No. 32027-060694 Resolution No. 32028-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~4~s~ Mary F. Parker, CMC/AAE City Clerk MFP: s m Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vir~nia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Resolution No. 32021-060694 Resolution No. 32022-060694 Resolution No. 32023-060694 Resolution No. 32025-060694 Resolution No. 32028-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32018-060694 Budget Ordinance No. 32019-060694 Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Resolution No. 32022-060694 Resolution No. 32023-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Budget Ordinance No. 32027-060694 Resolution No. 32028-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2,g)l 1 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32018-060694 Budget Ordinance No. 32019-060694 Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Resolution No. 32023-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Budget Ordinance No. 32027-060694 Resolution No. 32028-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm El'lC. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~11 Telephone: (703) 981-25,'1 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Resolution No. 32022-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 98D2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measure that pertain to your department: Ordinance No. 32029-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~$1 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measure that pertains to your department: Resolution No. 32022-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. MARY F, PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your department: Resolution No. 32023-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, City Clerk CMC/AAE MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Stephen A. Mancuso General Manager Valley Metro Roanoke, Virginia Dear Mr. Mancuso: I am attaching copy of the following measure that pertains to your department: Resolution No. 32023-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm EBC. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Snc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Budget Ordinance No. 32026-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, '-J~. ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 M. David Hooper Police Chief Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room ~.56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Charles A. Harlow Acting Grants Monitoring Administrator Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32019-060694 Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Resolution No. 32022-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~,~_~. Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4~6 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Phillip F. Sparks Acting Chief Economic Development Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32019-060694 Resolution No. 32022-060694 Resolution No. 32023-060694 Budget Ordinance No. 32024-060694 Resolution No. 32025-060694 Budget Ordinance No. 32026-060694 Budget Ordinance No. 32027-060694 Resolution No. 32028-060694 Ordinance No. 32029-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32018-060694 Budget Ordinance No. 32019-060694 Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 Budget Ordinance No. 32024-060694 Budget Ordinance No. 32026-060694 Budget Ordinance No. 32027-060694 Resolution No. 32028-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~,~__ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Vickie L. Price, Administrator Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32019-060694 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~gL~g.~.~_ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2A011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Kenneth S. Cronin Personnel Manager Roanoke, Virginia Dear Mr. Cronin: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32018-060694 Budget Ordinance No. 32026-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric o MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 Marion V. Howard Youth Planner Roanoke, Virginia Dear Ms. Howard: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32020-060694 Resolution No. 32021-060694 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #209 The Honorable William White, Sr., Chairperson ) William F. Clark ) Committee George C. Snead, Jr. ) Gentlemen: The following bid for a new podium roof membrane for the Municipal Building was opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994: BIDDER BASE BID Consolidated Industrial Roofing, Inc. $27,600.00 On motion, duly seconded and adopted, the bid was referred to you for study, report and recommendation to Council. Sincerely, /~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney v June 8, 1994 File #524 The Honorable William White, Sr., Chairperson ) William F. Clark ) Committee George C. Snead, Jr. ) Gentlemen: The following bids to replace wood windows with aluminum windows at the Commonwealth Building were opened and read before the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994: BIDDER BASE BID American Door and Glass of Southwest Virginia JEFCO, Inc. Williams Painting and Remodeling, Inc. $107,641.00 121,095.00 150,744.00 On motion, duly seconded and adopted, the bids were referred to you for tabulation, report and recommendation to Council. Sincerely, -3. - MaryF.~arker, CMC/AAE City Clerk MFP: sm pc: Wilburn C. Dibling, Jr., City Attorney Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virgi~a 24011-1594 Telephone: (703) 981-2444 June 6, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB: se June 6, 1994 '94 .... 2 ? ? :135 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I request that City Council convene in Executive Session to discuss disposition of publicly held property, specifically lease of a public building, and to discuss specific legal matters requiring the provision of legal advice by council, specifically the terms and conditions of a lease agreement, pursuant to Sections 2.1-344(A)(3) and 2.1-344(A)(7), Code of Virginia (1950), as amended. Respectfully submitted, W. Robert Herbert City Manager WRH/KMK/jms CC' City Attorney Director of Finance Director of Public Works Director of Utilities and Operations DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 -I 594 Telephone: (703) 981-2444 June 1, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: I enclose herewith correspondence dated May 26, 1994, from the Honorable Roy B. Willett, Judge of the Circuit Court for the City of Roanoke, transmitting the 1994 Report of the Board of Equalization. I want to take this opportunity, on behalf of Members of City Council, to thank the Court and the Members of the Board of Equalization for their service to the citizens of Roanoke this year. I would respectfully request that this matter be placed on the Consent Agenda at the next regular meeting of Council to be held on June 6, 1994, with any other appropriate response or action being taken thereafter by the Office of Real Estate Valuation, the City Attorney, or the City Manager, as the case may be. Best personal regards to each of you. Sincerely, Mayor DAB: jas Enclosures pc: The Honorable Roy B. Willett The Honorable Clifford R. Weckstein The Honorable Diane McQ. Strickland Mr. W. G. "Bill" Light, Chairman Members, Board of Equalization Ms. Pat Lam, Executive Secretary to the Board of Equalization TWENTY-THIRD JUDICIAL CIRCUIT OF VIRGINIA RECEIVED MAYOR'S C, ~ .~,~ May 26, 1994 Honorable David A. Bowers, Mayor Members of City Council 215 Church Avenue, S. W., Room 456 Roanoke, VA 24011 Re: 1994 Report of the Board of Equalization Dear Mr. Mayor and Members of Council: I am enclosing the original Report of the Board of Equalization in preparation for the taxable year July 1, 1994 to June 30, 1995, inclusive. The board received 68 appeals; there were 18 commercial and industrial appeals considered, and 50 residential appeals considered. The members of the Board unanimously requested and recommended that the Board's necessary access to computer service continue. The Equalization Board must have computer access to adequately deal with its duties. The Board requested that future Equalization Boards continue to have separate office space from the Real Estate Valuation Office. Additionally, the Board of Equalization requested that the City of Roanoke provide it with a room assignment next year no later than March 1 of 1995. The Board members must be able to begin their work as soon as they have taken their respective oaths of office. The Board advised the undersigned that the location they had during 1994 was convenient, but their space and privacy was inadequate due to other activities in the assigned room. The Board must have a private room of appropriate size to meet with taxpayer citizens who need the Board's undivided attention. The Board's meeting/hearing room should be both private and of adequate size to allow the Board to spread printouts and other large papers on a table for their viewing, as well as viewing by the involved taxpayer. They must be able to maintain a secure, private space. This year the Board of Equalization was assigned to the Civil Defense Room in the basement of the Municipal Building (Room 159). This room is very large and is regularly subject to traffic in and out. Other activities in and near the Civil Defense Room were disruptive to the work of the Board and distracting to the involved taxpayers. The Board needs a room better suited to its needs next year and in the future. Please see to providing the Board of Equalization with adequate and appropriate space and support so that the Board can continue to carry out its responsibilities fairly and efficiently, with as little inconvenience to taxpayers as possible. It would be ideal if the Board of Equalization had a permanently-assigned room, as the assigned space has changed from year to year. Honorable David A. Bowers, Mayor May 26, 1994 Page 2 The members all indicated their gratitude to the Office of Real Estate Valuation for the cooperation they had from persons in that Office. The Office of Real Estate Valuation provided them with needed data and met with Board members as needed. This continued assistance should be available for future Equalization Boards. Of course, the Executive Secretary to the Board of Equalization, Ms. Pat Lam, is and has been an irreplaceable asset. Ms. Lam's efforts and support should be commended. The Board of Equalization could not function without her assistance. I met with the members of the Equalization Board on May 25, 1994 at 8:15 a.m. and generally discussed its activities. Each of the members of the Board exhibited a oositive attitude toward his work, and the working relationship between the Equalization Board and the Roanoke City Administration. Each is willing to serve next year. If you are aware of any problems, or if you wish to offer any suggestions for the improvement of the appointment process for the Equalization Board, please advise us. I am providing copies of this letter to those persons indicated below. I am enclosing a copy of the Order entered March 7, 1994 appointing the present Board members. It has been a pleasure working with this Board. Please advise me if I can be of further assistance or provide further information. RBW/bc Enclosures cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Honorable Clifford R. Weckstein Honorable Diane McQ. Strickland Mr. W. G. (Bill) Light, Chairman Mr. Rutledge W. Robertson, II, Vice-Chairman Mr. Randolph E. Harrison, Jr., Secretary Mary F. Parker, CMC, City Clerk Ms. Pat Lam, Executive Secretary to the Board of Equalization May 24, 1994 The Honorable Roy B. Willett Judge of the Circuit Court City of Roanoke Roanoke, Virginia 24011 Dear Judge Willett: We wish to inform you that the Board of Equalization has completed its work for the taxable year July 1, 1994 to June 30, 1995. The Board received 68 Appeals. Ail properties were inspected with the following results: 68 Appeals were considered 18 Commercial and Industrial 8 Commercial and Industrial Affirmed Value 10 Commercial and Industrial Decreased Value 50 Residential 27 Residential Affirmed Value 23 Residential Decreased Value Orders dated May 11 and May 16, 1994 were mailed on May 18, 1994 informing each taxpayer of our decision. Our thanks to the Office of Real Estate Valuation , Mr. Ciaytor and his staff-for their cooperation in supplying property data and their time to meet with us on assessed values. We trust that this assistance will be available for future Equalization Boards. It is recommended that future Equalization Boards continue to have access to the computer service in their work. Also, it is strongly recommended that future Equalization Boards be provided with office space that is private and seperate from the Office of Real Estate Valuation. We feel that in order to accomplish our duties as members of the Board of Equalization of Real Estate Assessments for the City of Roanoke, it is critical that proper, private space for the Board to meet with City tax- payers is provided. The Honorable Roy B. Willett Page 2 May 24, 1994 Should you have any questions, please contact us. Very truly yours, Board of Equalization of Real Estate Assessments for the City of Roanoke W. ~. Bill Light, Chairma~ :~ Rut l~e~. Rob 6r t~-2~ic e_Chairman Randolph E. Harrison, J~r/, ~ecretary WGL/pl ElK 0053 PO 00142 VIRGINIA: IN THE CIRCUIT COURT OF THE CITY OF ROANOKE IN RE: CITY OF ROANOKE BOARD OF EQUALIZATION In accordance with Section 32-39, Code of the City of Roanoke, Virginia, and Section 58.1-3370 of the Code of Virginia, of 1950, Randolph E. Harrison, Jr. Willard G. Light and Rutledge ' ~W. Robertson~ freeholders and citizens of the City of Roanoke, Virginia, are hereby appointed to the Board of Equalization of Real Estate Assessment for the City of Roanoke, Virginia, for an additional term beginning March 1, 1994, as provided by law; but before entering upon their duties as such, each shall take and subscribe the oath of office prescribed by law and shall complete the requirements of serving on a board of equalization required by law. It appears and the Court finds that the herein appointees have completed the required basic course of instruction given by the Department of Taxation under Section 58.1-206 of the Code of Virginia. It is further ADJUDGED ORDERED and DECREED that each member of the Board of Equalization of Real Estate Assessment shall be compensated for this duties as such rate as may be fixed by City Council as required by law, and they shall be provided such secretarial and logistical support as Council feels appropriate. 0053 P~] 00143 Enter: hief Judge ~/~Wil~ Judge Weckstein. Judge Diane McQ. Strickland, Judge MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-25~.1 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #110-340-405 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Mayor David A. Bowers transmitting correspondence from Leo J. Bevon, Director, Department of Rail and Public Transportation of the Commonwealth of Virginia, requesting that a City of Roanoke representative be appointed to serve on the committee to select a consultant to conduct a study of the feasibility of implementing rail passenger service between Bristol and Washington, D. C., and between Bristol and Richmond, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. On motion, duly seconded and adopted, the communication was referred to you for immediate response and appointment of a representative of the City of Roanoke. Sincerely, ~gl..~la.a..~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o pc: Leo J. Bevon, Director, Department of Rail and Public Transportation of the Commonwealth of Virginia, 1410 East Broad Street, Richmond, Virginia 23219 CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 1, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Please find enclosed correspondence dated May 26, 1994, from Leo J. Bevon, Director, Department of Rail and Public Transportation of the Commonwealth. Mr. Bevon reports that the General Assembly authorized the hiring of a consultant to study the feasibility of implementing rail passenger service between Bristol and Washington, D.C., and between Bristol and Richmond. Obviously, this is a significant step in our continuing efforts to bring Amtrak and/or intrastate rail passenger service to the Roanoke area. Mr. Bevon requests that a representative from the City of Roanoke serve on the committee that will select the consultant to conduct the study. Accordingly, I would respectfully request that this letter and Mr. Bevon's letter be included in the Consent Agenda for the next regular meeting of Council to be held on June 6, ]994, and thereafter be referred to the City Manager for immediate response to Mr. Bevon's request and the appointment by the City Manager of a representative for the City of Roanoke. Best personal regards to each of you. Sincerely, David A. Bowers Mayor DAB: jas Enclosures COMMONWEALTH of VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION RECEiVeD 1 199 MAYOR'S OFFICE May 26, 1994 Consultant Selection Committee for Bristol Rail Passenger Service Study Mr. David A. Bowers Mayor City of Roanoke 215 Church Ave., S.W. Roanoke, Virginia 24011 Dear Mayor Bowers: The Department of Rail and Public Transportation will be hiring a consultant to conduct a study on the feasibility of implementing rail passenger service between Bristol and Washington, D.C. and between Bristol and Richmond. This study was authorized by the General Assembly in the FY 1995 Budget Bill. I know that the City of Roanoke is very interested in this project, and I want to make sure that you are actively involved in the study from the beginning. I would like to have a representative from the City of Roanoke serve on the committee that will select the consultant to conduct the study. This person will be responsible for evaluating all proposals submitted, rating the proposals, participating in the interviews for the short-listed firms, and making a recommendation for selecting a firm. For your information, I have enclosed a copy of the Request for Proposals issued for this project. The due date for proposals is June 24, 1994. Once we have received proposals, we will distribute copies to the Selection Committee and allow approximately two weeks for the members to review the proposals and return their comments to us. We hope to interview the top two to four tn'ms during the first part of July. We will conduct these interviews in the Roanoke area. We will also be creating an Advisory Committee, which will meet periodically during the life of the project to review the study progress and to provide local input. It will be important for the City to be represented on this committee as well. You may appoint the person who serves on the Selection Committee to this committee as well, or you may appoint someone else. Leading Virginia To Greater Mobility May 26, 1994 Page 2 Thank you so much for you support and encouragement on this project. If you have any questions or comments, please do not hesitate to call me. The project manager for this study will be Alan Tobias of my staff. You may reach him at (804) 786-1063. Sincerely, Leo J. Bevon DirecWr MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #188-236 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Mayor David A. Bowers transmitting correspondence from the Federal Emergency Management Agency's Disaster Field Office in Richmond, Virginia, with regard to the City's Notice of Interest in applying for federal disaster assistance, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, On motion, duly seconded and adopted, the communication was referred to you for appropriate response. Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Robert J. Gunter, Federal Coordinating Office, Federal Emergency Management Agency, Region III Disaster Field Office, Surry Building, Second Floor, 16-1 Rolling Hills Drive, Richmond, Virginia 23229 A. E. Slayton, Jr., State Coordinating Officer, Federal Emergency Management Agency, Region III Disaster Field Office, Surry Building, Second Floor, 16-1 Roiling Hills Drive, Richmond, Virginia 23229 Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 1, 1994 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Please find enclosed correspondence dated May 26, 1994, from the Disaster Field Office in Richmond of the Federal Emergency Management Agency. I would respectfully request that this item be placed on the Consent Agenda for the next regular meeting of City Council on June 6, 1994, so that the Members of Council may have notice of this process, and thereafter that the matter be referred to the City Manager for any appropriate action or response. Best personal regards to each of you. Sincerely, David A. Bowers Mayor DAB :jas Enclosures Federal Emergency Management Agenc7 Region III Disaster Field Office FEMA-1014/1021-DR-VA Surry Building, Second Floor 160l Rolling Hills Drive Richmond, Virginia 23229 (804) 288-0301 Mr. David A. Bowers, Mayer City of Roanoke 215 Church Ave., SW Roanoke, VA 24011 Dear Mr. Bowers: We are pleased to inform you that the process has been partially completed regarding your Notice of Interest in applying for federal disaster assistance. The Disaster Survey Reports (DSR's) generated as a result of your application have been reviewed and those that were for eligible damage and for $1,000 or more have been entered into the FEMA payment system. Your approved DSRs and the associated scope of work and funds are listed on the attached FEMA Project Application Summary report (P2) . Both the scope of work and approved fund amounts should be compared against the initial surveys (DSR yellow sheets) and reviewed for changes. The Commonwealth of Virginia as the grantee for all federal assistance delivered under this declaration has received formal notification that funds have been obligated by FEMA and are available to draw on. Please be aware that in order for you as an applicant to receive eligible funds through the Commonwealth, you may still need to address certain administrative requirements. These would include such critical elements as the designation of your Applicant's Agent and completion of formal application forms. The Applicant's Agent is the individual designated by your governing body to administer the project and is authorized to sign official documents on behalf of the jurisdiction. Your project application cannot proceed beyond its present status and no funds can be distributed until such requirements are met. If you have any questions, please contact the Virginia Public Assistance Officer, Mr. Richard James, at (804) 288-0301. Sincerely, Rob~ Federal Coordinating Officer A. E. Slay~n, Jr.- StateCoor~:[nating Officer cc: Diane Akers FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: P.A. ID: 770-68000 APPLICANT: ROANOKE (Cf OF) SUPPLEMENT NO,: 0 PROJECT APPROVED DSR # CAT COMPL DATE DSR AMOUNT PROJECT DESCRIPTION 54038 A 09/08/94 S181,T'50.00 CAT: A (1DSRS) $181,730.00 $136,298.00 PROJECT TITLE: ICE STORM DEBRIS REMOVAL DAMAGE FACILITY: STREETS, RIGHTS OF WAY AND PUBLIC PROPERTY DAMAGE LOCATION: VARIOUS LOCATIONS IN THE CITY OF ROANOKE DAMAGE DESC: TREES AND TREE LIMBS FELL ON STREETS AND ROWS AND OTHER PUBLIC PROPERTY AS A RESULT OF THE DECLARED ICE STORM EVENT. CUT, REMOVE, AND HAUL TO DISPOSAL SITE. COLLECT AND DISPOSE OF DOWNED TREES AND LIMB~ AND RESEED ONE ACRE. COMMENTS: IN THE EVENi THIS ~ORK (CATEGORIES A & B) IS PERFORMED UTILIZING PERMANENT FORCE ACCCXJNT LABOR, REGULAR TIME WILL NOT BE ELIGIBLE ELIGIBLE 75 % FEDERAL SHARE 54037 B 09/08/94 $67,531.00 CAT: B (1DSRS) PROJECT TITLE: ICE AND SNOW REMOVAL AND EMERGENCY OPERATIONS OAMAGE FACILITY: STREETS, RIGHT OF WAY, AND SCHOOL BUILDING PROPERTY DAMAGE LOCATION: VARIES LOCATIONS THROLJGHOOT CITY OF ROANOKE DAMAGE DESC: ICE AND SNC~ REMOVAL BY STREET DEPT AND BOARD OF EDUCATION. ADDITIONAL STAFFING FOR EMERGENCY VEHICLES ANO FOR SHELTER LOCATED AT ROANOKE CIVIC CENTER. $67,531.00 ELIGIBLE $50,648.00 75 % FEOERAL SHARE FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 2 P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 0 GRAND TOTAL: 2 CATEGORIES 2 DSR(S) ELIGIBLE ,75 % FEDERAL SHARE DSRs: $249,261.00 $186,946.00 SUBGRANTEE ADMIN: $5,985.00 $5,985.00 TOTAL: S255,246.00 $192,931.00 FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 0 SUSPENDED DAMAGE SURVEY REPORTS PROJECT SUSPENDED DSR # CAT COMPL DATE DSR AMOUNT PROJECT DESCRIPTION 54041 E $45,234.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE OESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOTS~ INTERIOR CEILING FILES LIBRARY BLDG., PARSONS HALL, MCQUILKIN HALL, AND GYMNASIUM BUILDING AT PATRICK HENRY HIGH SCHOOL. THE ICE STORM DAMAGED BUILDING AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILDING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUDED IN THE ESTIMATE. REPAIR DAMAGED ROOFS AT LIBRARY BLDG, PARSONS HALL AND MCGUILKIN HALL AND INTERIOR CEILING TILE AT SAME LOCATIONS. REPAIR DAMAGE TO GYMNASIUM FLOUR. ENGINEERING FEES FOR PERMANENT ROOF REPAIRS. THIS DSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND TNE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54043 E $24,137.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND INTERIOR CEILING TILES AND FINISHES ROUNO HILL ELEMENTARY SCHOOL THE ICE STORM DAMAGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF HE BUILDING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUDED '~'rH~ ~STIMATE. REPAIR DAMAGED ROUF AT ROUNO HILL ELEMENTARY SCHOOL, REPLAC~ INTER~")~ CEILING TILES AND ASBESTOS IMPREGNATED FINISH IN OFFICE AREA. ENGINEERING FEES FOR PERMANENT ROUF REPAIRS. THIS DSR IS SUSPENDED PENOING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 4 P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 0 SUSPENDED DAMAGE SURVEY REPORTS DSR # CAT PROJECT SUSPENDED COMPL DATE DSR AMO(JNT PROJECT DESCRIPTION 54044 E $24,760.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND INTERIOR CEILING TILES HURT PARK ELEMENTARY SCHOOL THE ICE STORM D~AGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILOING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUOED IN THE ESTIMATE. REPAIR DAMAGEO ROOF AND INTERIOR CEILING TILES. ENGINEERING FEE ON PERMANENT ROOF REPAIRS.; REPLACE INTERIOR FLOOR TILES OAMAGED BY "SEEP" WATER. THIS OSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE OOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE ANO THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED OAMAGES. 54045 $3,930.OO PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE OESD: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND CEILING TILES FALLON PARK ELEMENTARY SCHOOL'S CAFETERIA AREA THE ICE STORM DAMAGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILDING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUDED IN THE ESTIMATE. REPAIR STORM OAI~AGE TO THE ROOF OF THE SCHOOL IN THE CAFETERIA AREA AND REPLACE CEILING TILES. ENGINEERING FEES ON ROOF REPAIR. fHIS OSR ($ S~PENDEO PEMDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE OODUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE ANO THE AM(]~JNT OF REIMBURSEMENT RECEIVED FOR INSUREO OANAGES. FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 5 P,A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 0 SUSPENDED DAMAGE SURVEY REPORTS PROJECT SUSPENDED DSR # CAT COMPL DATE DSR AMOUNT PROJECT DESCRIPTION 54046 E $4,177.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESD: COiqMENTS: REPAIR STAGE FLOOR AND SATELLITE DISH STAGE FLOOR AND SATELLITE DISH LULY ADDISON MAGRET MIDDLE SCHOOL REPAIR DAMAGED STAGE FLOOR IN AUDITORIUM OF SCHOOL AND SATELLITE DISH ON THE ROOF, THIS DSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING TNE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54048 E $1,200.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED ROOF AND GUTTERS FORREST PARK ELEMENTARY SCHOOL NIGH WINDS AND FLOOOWATERS DAMAGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILOING. COSTS TO PROTECT AND SECURE TEE FACILITY ARE INCLUOED IN THE EST[MATE. REPAIR DAMAGE TO ROOF TILES ANO GUTTERS THIS DSR IS SUSPENDED PENOING THE OETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54042 TOTAL: ( 7 DSRS) $107~118.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: REPAIR CHAIN LINK FENCE CHAIN LINK FENCE ENTRANCE TO PATRICK HENRY HIGH SCHOOL AND PERIMETER FENCE AT PATRICK N HIGN SCHOOL ATHLETIC FIELD REPAIR 200 FT 8~ CHAIN LINK FENCE (VINYL COATED) AND 240 FT OF 5 FT GALVANIZED CHAIN LINK FENCE. THIS DSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIOE OOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. IN THE EVENT THIS ~ORK (CATEGORIES A & B) IS PERFORMEO UTILIZING PERMANENT FORCE ACCOUNT LABOR, REGULAR TIME WILL NOT BE ELIGIBLE DATE: 05/23/94 FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 1 P.A. ID: 770-68G00 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 1 PROJECT APPROVED DSR # CAT COMPL DATE DSR AMOUNT PROJECT DESCRIPTION 54047 E ;.00 CAT: E (1DSRS) PROJECT TITLE: REPAIR VERTICAL SIDING ON MODULAR CLASSROOM DAMAGE FACILITY: VERTICAL SIDING ON CLASSROOM DAMAGE LOCATION: RALEIGH COURT ELEMENTARY SCHOOL DAMAGE DESC: REPAIR/REPLACE 12~ OF VERTICAL METAL SIDING ON MODULAR CLASSROOM #~S 20, 21, & 22. COMMENTS: THIS DSR IS NOT APPROVED AS IT JS UNDER THE $1,000 MINIMUM. $.00 ELIGIBLE $.00 75 % FEDERAL SNARE 54036 CAT: G G 09/08/95 (1DSRS) $7,000.00 PROJECT TITLE: REPAIR OF HANDICAPPED FISHING PIER OAMAGE FACILITY: FISHING PIER DAMAGE LOCATION: CARUINS COVE WATER IMPOUNDMENT DAMAGE DESC: REPAIR THE COLLAPSED FCXJNDATION PILINGS (2 EACH)SUPPORT STRUCTURE AND REALIGN PIER. COMMENTS: IN THE EVENT THIS WORK (CATEGORIES A & S) IS PERFORMED UTILIZING PERMANENT FORCE ACCOUNT LABOR, REGULAR TIME WILL NOT BE ELIGIBLE $7,000.00 ELIGIBLE $5,250.00 75 % FEDERAL SHARE FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 1 GRAND TOTAL: 2 CATEGORIES 2 DSR(S) ELIGIBLE 75 % FEDERAL SHARE DSRs: $7,000.00 $5,250.00 SUBGRANTEE ADMIN: $140.00 $140.00 TOTAL: $7,140.00 $5,390.00 FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 1 SUSPENDED DAMAGE SURVEY REPORTS PROJECT SUSPENDED DSR # CAT CONPL DATE DSR AMOUNT PROJECT DESCRIPTION 54041 E $45,234.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOTS~ INTERIOR CEILING FILES LIBRARY BLDG., PARSONS HALL, MCQUILKIN HALL, AND GYMNASIUM BUILDING AT PATRICK HENRY HIGH SCHOOL. THE 1CE STORM DAMAGED BUILDING AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILDING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUDED IN THE ESTIMATE. REPAIR DAMAGED ROOFS AT LIBRARY BLDG, PARSONS HALL AND MCQUILKIN HALL AND INTERIOR CEILING TILE AT SAME LOCATIONS. REPAIR DAMAGE TO GYMNASIUM FLOOR. ENGINEERING FEES FOR PERMANENT ROOF REPAIRS. THIS DSR IS SUSPENDED PENDING THE OETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54043 E $24,137.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND INTERIOR CEIL]NG TILES AND FINISHES ROUND HILL ELEMENTARY SCHOOL THE [CE STORM DAMAGEO BUIL]DNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BU]LDING. COSTS TO PROTECT ANO SECURE THE FACILITY ARE INCLUDEO IN THE ESTIMATE. REPAIR DAMAGED ROOF AT ROUNO HILL ELEMENTARY SCHOOL, REPLACE INTERIOR CEILING TILES ANO ASBESTOS IMPREGNATED FINISH IN OFFICE AREA. ENG]NEERING FEES FOR PERMANENT ROOF REPAIRS. THIS DSR IS SUSPENDED PENDING THE DETERM]MATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INOICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSUREO DAMAGES. FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 4 P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 1 SUSPENDED DAMAGE SURVEY REPORTS PROJECT SUSPENDED DSR # CAT COMPL DATE DAR AMOUNT PROJEC~ DESCRIPTION 54044 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE DESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND INTERIOR CEILING TILES HURT PARK ELEMENTARY SCHOOL THE ICE STORM DAMAGED BU~L1DNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE SUILDING. COSTS TO PROTECT AND SECURE THE FACILITY ARE INCLUDED IN THE ESTIMATE. REPAIR DAMAGED ROOF AND INTERIOR CEILING TILES. ENGINEERING FEE ON PERMANENT ROOF REPAIRS.; REPLACE INTERIOR FLOOR TILES DAMAGED BY "SEEP" WATER. THIS DSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MiJST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54045 E $3,930.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE OESC: COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED BUILDING ROOF AND CEILING TILES FALLON PARK ELEMENTARY SCHOOL'S CAFETERIA AREA THE ICE STORM DAMAGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILDING. COSTS TO PROTECT ANO SECURE THE FACILITY ARE INCLUDED IN THE ESTIMATE. REPAIR STORM DAMAGE TO THE ROOF OF THE SCHOOL IN THE CAFETERIA AREA AND REPLACE CEILING TILES. ENGINEERING FEES ON ROOF REPAIR. THIS DSR IS SUSPENDED PENDING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. FEDERAL EMERGENCY MANAGEMENT AGENCY P.2 - PROJECT APPLICATION SUMMARY DISASTER #: 1014 PAGE: 5 P.A. ID: 770-68000 APPLICANT: ROANOKE (CITY OF) SUPPLEMENT NO.: 1 SUSPENDED DAMAGE SURVEY REPORTS PROJECT DSR # CAT COMPL DATE SUSPENDED DSR AMOUNT PROJECT DESCRIPTION 54046 E $4,~ 7.00 PRO::ECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: DAMAGE OESC: COMMENTS: REPAIR STAGE FLOOR AND SATELLITE DISH STAGE FLOOR AND SATELLITE DISH LULY ADDISON MAGRET MIDDLE SCHOOL REPAIR DAMAGED STAGE FLOOR IN AUDITORIUM OF SCHOOL AND SATELLITE DISH ON THE ROOF. THIS DSR IS SUSPENOEO PENOING THE DETERMINATION OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE OOCUMENTAT[ON INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVEO FOR INSURED DAMAGES. 54048 E $1,200.00 PROJECT TITLE: DAMAGE FACILITY: OAM~Z~E LOCATION: DAMAGE 3ESC~ COMMENTS: PUBLIC BUILDING/CONTENTS DAMAGED ROOF AND GUTTERS FORREST PARK ELEMENTARY SCHOOL HIGH ~INDS AN~ FLOOO~ATERS DAHAGED BUILIDNG AND CONTENTS THROUGHOUT THE INTERIOR OF THE BUILDING. COSTS TO PROTECT ANO SECURE THE FACILITY ARE INCLUDED IN THE EST[MATE. REPAIR DAMAGE TO ROOF TILES ANO GUTTERS THIS OSR IS SUSPENDED PENDING THE OETERMINATIOM OF INSURANCE COVERAGE. APPLICANT MUST PROVIDE OOCUMENTATION INOICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. 54042 G $3,680.00 TOTAL: ( ? DSRS) $107,118.00 PROJECT TITLE: DAMAGE FACILITY: DAMAGE LOCATION: COMMENTS: REPAIR CHAIN LINK FENCE CHAIN LINK FENCE ENTRANCE TO PATRICK HENRY HIGH SCHOOL AND PERIMETER FENCE AT PATRICK H HIGH SCHOOL ATHLETIC FIELD ~EPAIR 200 FT 8~ CHAIN LINK FENCE (VINYL COATEO) AND 240 FT OF 5 FT GALVANIZED CHAIN LINK FENCE. THIS DSR IS SUSPENDED PENOING THE OETERMINATIOM OF INSURANCE COVERAGE. APPLICANT MUST PROVIOE DOCUMENTATION INDICATING THE EXTENT OF INSURANCE COVERAGE AND THE AMOUNT OF REIMBURSEMENT RECEIVED FOR INSURED DAMAGES. IN THE EVENT THIS 14OAK (CATEGORIES A & B) IS PERFORMEO UTILIZING PERMANENT FORCE ACCOUNT LABOR, REGULAR TIME MILL NOT BE ELIGIBLE June 6, 1994 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: SUBJECT: Recommendations of The Enterprise Foundation I. Backqround: Ao The Roanoke Reqional Housinq Network presented to City Council last year the executive summary of the regional housing assessment conducted by The Enterprise Foundation. Bo Fundinq for this study by The Enterprise Foundation was provided by the City of Roanoke, the City of Salem, the County of Roanoke, the Roanoke Redevelopment and Housing Authority, the United Way, and TAP. C o The focus of this study generally was the status of "affordable housing" in the Roanoke Valley as a whole. Amon~ the numerous findings of this reDor~ regarding the status of affordable housing in the Roanoke area, without comment on their validity, were: Capacity -- The region has the institutional infrastructure to address housing problems, including the City Housing Development Office, the RRHA, TAP, numerous community groups supported by the Neighborhood Partnership, social service agencies, interested banks and bank community development corporations, and the Regional Housing Network. Nonetheless, the capacity of existing organizations to develop housing in significant numbers is very limited, as is the experience of Roanoke County and Salem. ° Inadequate code enforcement capabilities -- Current staff levels restrict ability to address aging and deteriorating housing. o 4 o Development review -- Process of review of housing development proposals is complex and uncoordinated, with no structure for constructive dialogue with the development community. "NIMBY .... Public perception of "affordable housing" and its low-income, rent-subsidized, AIDS- June 6, 1994 Page Two infected, or other types of potential residents hinder development potential. Poor Communication Amonq Players -- Inadequate communication, understanding and coordination among the private sector, non-profits, and the public sector hinder capitalizing on development opportunities. There is a general low level of understanding and appreciation of housing issues by public officials and community leaders. Inadequate Transportation to Employment and Services -- There is little mass transit available outside the City and major corridors. The resulting difficulty for many in accessing jobs or needed services restricts their selection of housing to areas served by public transportation or within walking distance. Aqe of Housinq Stock -- Older houses tend to require more repair and more expensive maintenance than newer, more modern houses. This trend is likely to become increasingly significant in the County and Salem as well as the City, as the housing stock ages. o ° 10. Low Level of Significant Community Involvement in Revitalizatio________sn -- The number of residents actively involved in addressing planning and development issues of their communities is fairly small and largely limited to a few neighborhoods. Racial and Income concentration of residents impact on Seqreqation -- Patterns of low-income and/or minority their housing opportunities. Historic Rehabilitation Requirements -- Historic preservation restrictions can hinder repair and maintenance of buildings in areas that may be considered historic, which may contribute to neighborhood decline, displacement of low-income residents, or increased portions of income paid for maintenance. II. Current Situation: A° City Council asked for study and City Administration regarding Enterprise Foundation. recommendations fro~ the report of The June 6, 1994 Page Three B. Significant recommendations of The Enterprise Foundation report of particular relevance to the City, with comment and/or recommendation on each, follow: 1. EnterDrise: City Housing Development Office should: ao Be repositioned within the administrative structure to report directly to the City Manager. Cemment: The City is continually reviewing its organizational structure for ways to be most efficient and effective. This suggestion will continue to be considered. Recommendatioo; believe it organizational time. The City Manager does not necessary to change the structure in this way at this bo Increase its code enforcement capabilities by adding at least 2 Building Maintenance Inspectors. Recommendation: Proposals for additional code enforcement personnel for fiscal year 1994-95 were considered for both the General Fund and CDBG budgets. Although desirable, funding priorities do not make this possible at this time. C o Expedite City handling of proposals affordable housing developments. for do Comment: Recent reorganization of the Planning, Engineering and Building Departments has streamlined the City's development review process for all proposals. Regular quarterly meetings are conducted amonq housing and development review staff and t~e Regional Home Builders Association. Consideration is being given to additional arrangements to encourage development of moderate and higher level housing, in addition to affordable housing. Revise, simplify, and market programs in consultation with private sector actors. Comment: The private sector generally is consulted by housing staff during the process of designing housing programs or funding mechanisms. This will continue to be done. June 6, 1994 Page Four In addition, all reasonable efforts will continue to be made to make programs as simple as possible, while optimizing the benefits to be gained by them. Encourage building of capacity by non-profit agencies. Recommendagio~ Additional staff attention should be directed to recruiting and assisting community organizations wishing to undertake housing development projects. A portion of the City's HOME allocations is required to be used to support the operations of such organizations, and it is recommended that a portion of the HOME funding received by the City be used to enhance the ability of Housing Development staff to assist with this activity. Propose including boarding houses and single room occupancies (SROs) in the zoning ordinance, and identify other regulatory obstacles to them. Comment: -- The zoning ordinance does not allow boarding houses or SROs in any part of the City under any circumstances. (The "SROs" being developed by the Blue Ridge Housing Development Corporation, previously TAP Housing Corporation, technically are standard apartment units and not "single room occupancy" units.) High concentration of such establishments in any one neighborhood could discourage investment in other types of residential uses. Recommendation: Without objection from Council, the City Manager will request the Planning Commission to hold a hearing to consider whether and under what conditions boarding houses and SROs should be permitted by the zoning ordinance, and to make recommendations to Council. Enterprise: The Real Estate Valuation Office and the Office of Community Planning should develop a data base to track housing conditions. June 6, 1994 Page Five o RecoInmendation: Without objection from Council, the City Manager will ask the Information Technology Committee to study and recommend how housing and development information collected regularly by the Office of Real Estate Valuation can be made available to other offices of the City as needed. Included in these considerations will be the feasibility of a geographical information system (GIS). Enter rise: HOME Consortium -- The City should consider inviting Roanoke County and Salem to join it to form a HOME consortium, in order to increase the amount of HOME funds received and to be available throughout the Region. comment: It is unclear whether joining with the rest of the Valley jurisdictions would increase the amount of HOME allocations to the area, and whether doing so would be in the City's best interests, considering the potential uses for HOME funds within the City. Recommendation; Without objection from Council, the Administration will direct inquiries to HUD to determine the likely effect on funding allocations by formation of such a consortium. If it is determined that it may result in additional resources being made available to the region, the City Manager will ask Council for its authorization to contact Roanoke County and the City of Salem to determine their level of interest in joining a HOME consortium. Ente~ Regulatory Reforms -- The City should investigate allowing density bonuses and waiving hook-up fees for affordable housing developments. Cemment~ At this time, such incentives are not expected to be significantly effective in encouraging new development. Also, the focus of development incentives and policy of the City should be to encourage construction of housing that is not of low cost, but rather that contributes to the balance of the City's population. Such incentives targeted specifically to low-cost housing is likely to be incompatible with that intent. June 6, 1994 Page Six EnterPrise: ~he Roanoke Redevelonm~nt and Housinq Author_~i~_y should become a consolidated regional authority, in order to receive more rental subsidies to the region and undertake various projects outside the City upon the concurrence or request of other governing bodies. New construction of subsidized housing within other jurisdictions is not recommended. CommEnt; Apparently the RRHA now is empowered to undertake projects outside the bounds of the City, upon request of the government of that area. It is not clear what would be required in order for the RRHA legally to become regional, or whether on balance such a change would be in the City's best interest, considering that not all of the Board of Commissioners would be appointed by City Council. Recozmmendation: City Council should encourage the RRHA Board of Commissioners to explore with other localities in the region possible projects which the RRHA may undertake within those areas under its current composition, without changing fundamentally its charter. EnterPrise: Certain neiqhborhood association~, specifically the Northwest Neighborhood Environmental Organization (NNEO), should acquire staff to be a "project manager". The Gainsboro Neighborhood Development Corporation (GNDC) should facilitate and coordinate with other agencies the completion of the redevelopment of the Gainsboro community. comment: The City funds qualified neighborhood organizations that undertake housing development projects with operating funds or developer's fees to enable them to support a staff person and/or hire private sector expertise. The City continues to work with and encourage neighborhood associations to participate fully and to lead the planning of the area's future. Work with neighborhood residents and groups to prepare the Enterprise Communities application is a recent example. Enterprise: A new reqional development corporation should be formed to augment the limited capacity of individual neighborhood organizations for development of housing through the region. June 6, 1994 Page Seven Comment~ The City is watching with interest the activities of the Blue Ridge Housing Development Corporation (BRHDC) (previously the TAP Housing Corporation; developer of the Section 8 single-room occupancy housing funded by the City and currently under construction) regarding housing development in the City and elsewhere in the region. The Roanoke Regional Housing Network has endorsed the BRHDC as the regional development corporation recommended by The Enterprise Foundation. The City Housing Development Coordinator is a technical advisor to the Board of BRHDC. It is hoped that the BRHDC will develop increased capacity to competently administer these projects. ~ .The Roanoke Req~nal Housinq Network should acquire staff to fulfill its potential for education, coordination, and advocacy regarding housing. comment: The Regional Housing Network requested $4500 each from the City, Roanoke County and Salem to support its planned activities in the coming fiscal year. The City's Comprehensive Housing Affordability Strategy (CHAS) identifies the Network to coordinate or perform several of the components planned. III. Recommendation: While the City should be willing generally to provide financial support to the Network, with the parallel support of the County and Salem, to assist in the improvement of housing conditions in the region, the funding requested of the City is not recommended for the coming year. Recommendation: Receive and file. Respectfully submitted, W. Robert Herbert City Manager WRH/hdp (enterrpt) CC: City Attorney Director of Finance Director of Public Works June 6, 1994 Page Eight Director of Human Development Director of Real Estate Valuation Building Commissioner Chief of Community Planning Acting Chief of Economic Development Housing Development Coordinator Acting Grants Monitoring Administrator Manager, City Information Systems Human Development Coordinator Executive Director, RRHA President, Roanoke Regional Housing Network MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $,W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #15-110-304 Thomas H. Miller, Chairperson Youth Services Citizen Board 3429 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Miller: This is to advise you that Marjorie S. Smithey has qualified as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Marion V. Howard, Youth Planner Sandra H. Eakin, Deputy City Clerk Oath or Affirmation Offl e Commonwealth of Virginia, City of Roanoke, to-wit: I, Mariorie S. Smithey , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. according to the best of my ability. So help me God. Subscribed and swom to before me, this ~ //~ day of V ARTHUR B. CRUSH, III, CLERK ,DEPUTY CLERK MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDILA H. EAKIN Deputy City Clerk June 8, 1994 File #15-110-488 Lawrence M. Taylor, Chairperson Roanoke Neighborhood Partnership Steering Committee 5121 Meadow Valley Circle, S. W. Roanoke, Virginia 24018 Dear Mr. Taylor: This is to advise you that Shirley M. Bethel has qualified as a member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 13, 1996. Sincerely, ~L.x../a~-.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Stephanie F. Cicero, Roanoke Neighborhood Partnership Coordinator Sandra H. Eakin, Deputy City Clerk Oath or Affirmati0 Commonwealth of Virginia, City of Roanoke, to-wit: I, Shirley M. Bethel , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me asa member of the Roanoke Neighborhood Partnership Steering Committee for a term ending November 13, 1996. according to the best of my ability. So help me God. Subscribed and swom to before me, this ~(~ ~ day of 19"/'5/ ARTHUR B. CRUSH, III, CLERK MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room ,;.56 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #15-110-230 Mimi Hodgin, Chairperson Roanoke Arts Commission 805 Virginia Avenue Salem, Virginia 24153 Dear Ms. Hodgin: This is to advise you that Michael Brennan has qualified as a member of the Roanoke Arts Commission to fill the unexpired term of Fletcher Nichols, resigned, ending June 30, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk Oath or Affir hati' of i ffice Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael Brennan , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission to fill the unexpired term of Fletcher Nichols, resigned, ending June 30, 1996, according to the best of my ability. So help me God. Subscribed and sw°rn t° before me, this ~¢---~ ~'''~'- d;y o:[ ARTHUR B. CRUSH, Ill, CLERK CLERK June 8, 1994 File #15-110~429 F. Wiley Hubbell, Chairperson City of Roanoke Pension Plan Board of Trustees 3712 Peakwood Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Hubbell: This is to advise you that Bernice F. Jones has qualified as a member of the City of Roanoke Pension Plan Board of Trustees for a term of two years commencing July 1, 1994 and ending June 30, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc.' James D. Grisso, Director of Finance Doris B. Peters, Retirement Administrator Sandra H. Eakin, Deputy City Clerk Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Bernice F. Jones , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Pension Plan Board of Trustees for a term of two years ending June 30, 1996, according to the best of my ability. So help me God. Subscribed and swom to before me, this ~'~ day of /'/~/~ 19 ~.~ June 8, 1994 File #15-110-429 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: This is to advise you that F. Wiley Hubbell has qualified as a member of the City of Roanoke Pension Plan Board of Trustees for a term of four years commencing July 1 1994 and ending June 30, 1998. ' Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: s m pc: Doris B. Peters, Retirement Administrator Sandra H. Eakin, Deputy City Clerk Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 Oath or Affirmation of Office '9~. , ~-1 /~ ,,? Commonwealth of Virginia, City of Roanoke, to-wit: I, F. Wiley Hubbell , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon measa member of the City of Roanoke Pension Plan Board of Trustees for a term of four years ending June 30, 1998. according to the best of my ability. So help me God. Subscribed and sworn to before me, this ARTHUR B. CRUSH, III, CLERK 5.a. 1. Roanoke, Virginia June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda on Monday, June 6, 1994, for a Briefing on ADA Hearing Instruments for Council Chambers. Respectfully submitted, W. Robert Herbert City Manager WRH/hw cc: City Attorney Director of Finance Public Safety Director IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. No. 32018-060694. 1993-94 General emergency. WHEREAS, Government of the exist. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations General Government $ Risk Management (1) ................................ Billings and Collections (2) Commissioner of Revenue ::::::::::::::::::::::::::: Real Estate Valuation (4) .......................... Judicial Administration Sheriff (5) Public Safety ........................................ Jail (6-7)..~ ..... ~... Police Administration ::::::::::::::::::::::::::::: Police Investigation (9). .. Police Patrol (10-11) .... ]~ii~ii~]~]]i Fire Administration (12) ........................ Fire Technical Services (13) ................... Fire Operations (14-15) ..................... Emergency Medical Services (16-17) .......... Building Inspections (18) ................... Juvenile Detention Home (19) ................ Youth Haven I (20) .......................... Crisis Intervention (21) .................... Public Works 9,495,309 544.134 1,077.065 810.223 788797 3,644025 1,403497 31,782 475 4,937,797 231,074 2,441 696 7,690 379 203 636 289 094 9,742 886 1,390 503 698 294 759 369 371 848 414 584 20,709,876 Communications (22) ................. Streets and Traffic (23) ............ Traffic Engineering (24-25) ......... Solid Waste Management (26-27) ...... Recycling (28-29) ................... Custodial Services (30) ............. Building Maintenance (31-32) ........ Parks Maintenance (33-34) .......................... Health and Welfare Income Maintenance (35-36) ......................... Parks, Recreation & Cultural Recreation (37) .................................... Community Development Economic Development (38) .......................... Nondepartmental Residual Fringes (39-40) ........................... 1,786,425 2,189,149 1,283,729 4,251,672 432,223 888,173 3,026,639 3,428,233 17,129.310 3,950396 4,667457 1,343 276 1,048 412 314 759 45,393 597 210 522 1) 2) 3) 4 5 6 7 8 9 10 11 12 13 14 15) 16) 17) 18) Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Medical '001-002-1262-1140 '001-004-1232-1140 001-022-1233-1140~ 001-023-1235-1140 001-024-2140-1140 001-024-3310-1135 001-024-3310-1140 001-050-3111-1140 001-050-3112-1135 (001-050-3113-1135 (001-050-3113-1140 (001-050-3211-1140 (001-050-3212-1135) (001-050-3213-1135) (001-050-3213-1140) (001-050-3521-1135) (001-050-3521-1140) (001-052-3410-1140) 13 547 16 2,827 300 5,375 29,506 905 5,290 110,533 137,731 20 12,600 65,545 128,801 13,742 26,526 6 19 20 21 22 23 24 25 26 27 28) 29) 30) 31) 32) 33 34 35 36 37 38 39 40~ Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Medical Worker's Comp. Wages Worker's Comp. Medical 001-054-3320-1140) 001-054-3350-1140) 001-054-3360-1140) 001-050-4130-1140) 001-052-4110-1140) 001-052-4160-1135) 001-052-4160-1140) 001-052-4210-1135) (001-052-4210-1140) 001-052-4211-1135) '001-052-4211-1140) '001-052-4220-1140 001-052-4330-1135' 001-052-4330-1140 001-052-4340-1135 (001-052-4340-1140 (001-054-5313-1135 (001-054-5313-1140 (001-052-7110-1140 (001-002-8120-1140) (001-004-9110-1135) (001-004-9110-1140) 248 374 55 1,582 20,214 5,944 5,339 10,897 21,589 5,726 152 1,443 12,921 10,599 11,570 43,370 1,806 5,356 254 278 (350,000) (350,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 6,1994 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Funding for Workers' Compensation Wage and Medical Accounts Dear Members of Council: Workers' Compensation is defined as "exclusive remedy, under law, for all covered employees for compensating injuries and occupational diseases arising in the course of and within the scope of employment." B. Self-insured - City is entirely self-insured for Workers' Compensation liability. Fundinq in the amount of $700,000 has been budqeted for the current fiscal year to cover workers' compensation wage and medical payments. These tvoes of fdnRe benefits are budqeted in the non-departmental cateqory because annual charges for each department are difficult to accurately project. II. Current Situatior~: Workers' compensation expenditures for Fiscal Year 1993-94 are projected to be $700,000. This information is based on actual expenditures through April 30, 1994, and projected expenditures for May and June, 1994 (see Attachment A). Fund n.q to cover Fiscal Year 1993-94 Workers' Compensation claims is adequate and needs to be allocated to departmental accounts from the non-departmental catego~. IlL Issues: A. Mandated Proqram B. Fund nq Avalability IV. Alternatives: A. City Council authorize the transfer of fund n~ to cover workers' compensation claims during the current fiscal year. Honorable Mayor and Members of City Council Page 2 Pro ram is mandated by State and Federal regulations for the City of Roanoke to provide workers' compensation benefits to its workers. Funds were included in the adopted (~eneral Fund budqet to provide for this annual expenditure. City Council not authorize the transfer of fundinq to cover workers' compensation claims during the current fiscal year. Pro ram is mandated by State and Federal regulations for the City of Roanoke to provide workers' compensation benefits to its workers. Funds available during this fiscal year in the General Fund would not be expended for actual workers' compensation expenses. City Council implement Alternative A, and authorize the transfer of funding to cover workers' compensation claims. Transfer funding in the amount of $700,000 to departmental workers' compensation accounts (see Attachment A) from the following sources: Fundin~ Sources: 001-004-9110-1135 (Workers' Compensation - Wages) 001-004-9110-1140 (Workers' Compensation - Medical) $350,000 350,000 Total Funding Sources $700.000 WRH:DSA Attachment cc: City Attorney Director of Finance Budget Administrator Respectfully submitted, W. Robert Herbert City Manager WORKERS' COMPENSATION WAGE AND MEDICAL ACCOUNTS ~ 'Attachment A Buds]; t t ~diustne tts fo~ ¥'orke~ s' Comoensafion Exp thru Exp for May Budget Fund: Aocv : Oro_n _- O~j Department Name 4/30/94 and June Adiustment W/C -i~V; ges 001 - 024- 331¢- 1135 Jail $4,967 $408 $5,375 001 - 05( - 3112 - 1135 Police- Investigation 4,322 968 5,290 001 - 05( - 3113 1135 Police - Patrol 85,592 24,941 110,533 001 - 05( - 3212 1135 Fire- Technical Services 12,100 500 12,600 001 - 05( - 3213 1135 Fire- Operations 57,023 8,522 65,545 001 - 05( - 3521 1135 Emergency Medical Services 11,836 1,906 13,742 001 - 05; - 416(~ 113~ TrafficEngineedng 5,444 500 5,944 001 - 05; - 421(~ 113.~ Solid Waste Management 6.589 4,308 10,897 001 - 05; - 4211 113.~ Recycling 3,964 1,762 5,726 001 - 05; - 4330 - 113! Building Maintenance 8,411 4,510 12,921 001 - i 052 - 4340 - 113! Parks Maintenance 8,254 3,316 11,570 001 - 054 - 5313 - 113.~ Social Services- Services 1,306 500 1,806 001 - 004 - 9110 - 113.~ Residual Fdnge Benefits 0 0 (350,000) IN/C -M, ~dical 001 - 002 - 1262 - 114( Risk Management $13 $0 $13 001 - 002 - 8120 - 114( Econom'ic Development 278~ 0 278 001 - 004 - 1232 - 114( Billings and Collections 421 126 547 001- 022- 1233- 114( Gommissioner of Revenue 16 0 16 001 023 - 1235 - 114( Real Estate Valuation 2,019 808 2,827 001 024- 2140- 114( Shedff 300 0 300 001 024- 3310- 114( Jail 25,506 4,000 29,506 001 050 - 3111 - 114 ~olice - Administration 905 0 905 001 050 - 3113 - 114( Police - Patrol 106,691 31.040 137,731 001 050 - 3211 - 114( Fire- Administration 20 0 20 001- 050- 321.',- 114( Fire-Operations 113,601 15,200 128,801 001 - 050 - 3521 - 114( Emergency Medical Servcms 14,059 12,467 26,526 001- 050- 413( - 114( Communications 1,382 200 1,582 001 - 052 - 341(i - 114C Building Inspections 6 0 6 001- 052- 411( - 1t4¢ Streets and Traffic 17,542 2,672 20,214 001 - 052 - 416( - 114C Traffic Engineering 5,239 100 5,339 001 - 052 - 421( - 114¢ Soldi Waste Management 20,189 1,400 21,589 001- 052- 4211- 1141 Recycling 152 0 152 001 - 052 - 422( - 114~ Custodial Services 1,171 272 1,443 001 - 05; - 433( - 114{~ Buildin~ Maintenance 9,649 950 10,599 001- 05; - 434(- 114(~ ParksMaintenanca 23,504 19,866 43,370 001 - 05; - 711( - :114(~ Recreation 254 0 254 001 - 05~1 - 332( - 14(~ Juvenile Detention Home 248 0 248 001 - 05z!- 335( - 114(~ Youth Havenl 374 0 374 001 - 05z - 336( -114(3 Crisis Intervention 55 0 55 001 - 05z - 531.~ -114(3 Social Servcies- Servcies 5,356 0 5,356 001 - 004 - 911( -114(3 Residual Fdn~e Benefits 0 0 (350,00C Total $558.758 $141.242 1993-94 emergency. WHEREAS, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. No. 32019-060694. AN ORDINANCE to amend and reordain certain sections of the Consortium Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke THEREFORE, BE that certain Appropriations, be, to read as follows, IT ORDAINED by the Council of the City of sections of the 1993-94 Consortium Fund and the same are hereby, amended and reordained in part: Appropriations Fifth District Employment & Training Consortium - FY94 ...... $2,709,683 500,000 R~venu~ Fifth District Employment & Training Consortium - F¥94 $2,709,683 500,000 1) Training Incentive FUNB (034-054-9493-8505) $500,000 2) Training Incentive Revenue (034-034-1234-9493) 500,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: Funding for the Fifth District Employment and Training Consortium I. BACKGROUND The City of Roanoke (City), Fifth District Emnloyment and Training, Consortium (FDETC) and First Union National Bank of Virginia (FUNB) have entered into an agreement in connection with training incentive funds for jobs created or relocated by FUNB in the City's Enterprise Zone for the 18 month period, beginning April 1, 1993. City of Roanoke identified funding for this effort and named the FDETC as the agency responsible for administration of these training funds. City Council must appropriate all such funding the FDETC receives. II. CURRENT SITUATION The Council of the City of Roanoke approved the agreement at a regular meeting held on Monday, March 14, 1994. Resolution Number 31908-031494 was adopted by Council on that date. III. ISSUES A. Timing B. Funding IV. ALTERNATIVES A~ro~riate $500,000.00 to expenditure accounts to be established in the FDETC fund for the training incentive agreement and increase the revenue estimate by $500,000.0O. Timing is critical in that FUNB has created or relocated more than 200 jobs in the Enterprise Zone and training has started. Funding has already been approved by Council, by Ordinance Number 31906-031494 on March 14, 1994 in the City's Capital Projects Fund. B. Do not appropriate $500,000.00 to expenditure accounts to be established in the FDETC fund for the training incentive agreement. 1. Timing would be negatively impacted since First Union has moved more than 200 jobs into the Enterprise Zone and training has already started. 2. Funding - No impact. RECOMMENDATION Approve Alternative A: Appropriate $500,000.00 to expenditure accounts to be established in the FDETC fund for the training incentive agreement and increase the revenue estimate by $500,000.00. City Manager WR/-I: GDR/lr Director of Finance City Attorney Director of Human Development FDETC Administrator Acting Chief of Economic Development June 8, 1994 File #5-67-76-236-304-467 Leslie Henderson Ellis Grant Programs Manager Commonwealth of Virginia Office of the Governor Richmond, Virginia 23219 Dear Ms. Ellis: I am enclosing copy of Resolution No. 32021-060694 authorizing acceptance of a Drug Abuse Resistance Education Grant made to the City of Roanoke by the Commonwealth of Virginia, in the total amount of $20,960.00, and authorizing acceptance, execution and filing of all appropriate documents to obtain such grant. Resolution No. 32021- 060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~o~j,~' Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, lhe 6th day of June, 1994. No. 32021-060694. A RESOLUTION authorizing the acceptance of a Drug Abuse Resistance Education Grant made to the City of Roanoke by the Commonwealth of Virginia and authorizing the acceptance, execution and filing of all appropriate documents to obtain such grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Drug Abuse Resistance Education Grant in the total amount of $20,960.00 from the Commonwealth of Virginia. 2. The City Manager or the Assistant City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all appropriate documents required to obtain such grant, as more particularly set forth in the report to this Council dated June 6, 1994. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of such grant or with such project. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. 1993-94 General emergency. WHEREAS, Government of the exist. No. 32020-060694. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Parks, Recreation & Cultural Recreation (1) .................................... $ 4,688,163 1,363,982 Revenue Grants-in-Aid Commonwealth Other Categorical Aid (2) ......................... 28,461,641 11,369,732 1) Youth Activities (001-052-7110-2157) $ 20,960 2) DARE Camp Grant (001-020-1234-0689) 20,960 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia June 6, 1994 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Drug Abuse Resistanoe Eduo&tion (DARE) ~r&nt I. AC~OUND: Roanoke City Public SchQo]s applied for a $20.000 grant through Office of the Governor for Roanoke City DARE Camp in April, 1993. Grant was funded by United States Drug-Free Schools and Communities Act. Virginia Governor awarded a modified state grant in amount of $20.960 .to Roanoke City Public Schools in May, 1993. Refer to attached' letter from Grant Programs Manager. Grant was awarded prior to City Council establishment of Youth Activities Account within Parks & Recreation Department budget for FY 94. Roanoke City DARE Camp was successfully conducted during summer of 1993 by Roanoke City Police Department with program expenses funded through Roanoke City Parks & Recreation Department accounts. Ii. CURRENT SITUATION: Virginia Grant Programs Manaqer has approved recommendation of Roanoke- City Public Schools that DARE Camp Grant funds and administration be conveyed to City of Roanoke in order to simplify processing reimbursement of funds. Cit Council approval is necessary to officially accept DARE Camp Grant from state and appropriate funds for reimbursement of related expenses. III. ISSUES: A. Need B. Funding C. Timing IV. ALTERNATIVES: Accept DARE Camp Grant and appropriate $20.960 to Parks & Recreation Department budget. Need to have state grant conveyed from Roanoke City Public Schools to City of Roanoke would be achieved. Mayor and Members of Council June 6, 1994 Page 2 2e ~ would be appropriated to reimburse expended accounts within Parks & Recreation Department budget. ~ to receive reimbursement from state within FY 94 would be met. Reiect DARE Camp Grant and not appropriate $20.960 to Parks & RecreatlonDepartment budget. me Need to have state grant conveyed from Roanoke City Public Schools to City of Roanoke would not be accomplished. ~ would not be appropriated and expenses may be absorbed by Parks & Recreation Department. 3e Timing to receive reimbursement from state within FY 94 would most likely not be met. V. RECOMMENDATION: City Council concur with Alternative "A" and: Accept DARE Camp Grant from state and appropriate $20.960 to Youth Activities Account within Parks & Recreation Department General Fund budget (Account No. 001-052-7110-2157). ncr~revenue estimate in General Fund revenue account 001-020- 1234-0689 in amount of $20.960. ~ City Manager or his designee to execute documents with regard to this grant. any necessary WRH/LBV/cs Attachment Respectfully submitted, W. Robert Herbert City Manager Leslie Henderson Ellis, Grant Programs Manager, Commonwealth of Virginia City Attorney Director of Finance Director of Public Safety Director of Public Works Chief of Police Manager, Parks & Recreation/Grounds Maintenance Superintendent of Recreation Lawrence DOuglas Wilder COMMONWEALTH of VIRQINIA Office of the Governor Richmond 23219 May 28, 1993 (804) 786.22ll TDD (804} 371.8015 Mr. Frank P. Tota Superintendent Roanoke city Schools 40 Douglass Avenue Roanoke, Virginia 24012 Dear Mr. Tota: I am pleased to inform you that Governor Wilder has awarded the Drug Abuse Resistance Education (DARE) program a grant in the amount of $20,960.00. Your new Governor's grant account number is DAR-204-667. All corresDondence reqardin~ this qrant should be referenced by this qrant account numbe~. Expenditures must be in accordance with the Drug-Free .Schools and Communities Act of 1986 (DFSCA) guidelines. I have enclosed a copy for your use. If there are any questions regarding the appropriateness of expenditures please call the Governor's Office to confirm that these expenses are allowed for reimbursement. Expenditures toward these funds may be less than, but cannot exceed, the amount stated. This grant'provides for reimbursement payment to you only after costs are incurred. You may begin incurring expenses toward these funds on July 1, 1993. The termination date of this grant is June 30, 1994. All expenditures must be incurred prior to the termination date. The following are conditions of acceptance of this grant. -These funds are awarded for reimbursement of travel, meals, salary and training materials relevant to the DA~E camp objectives. Any funds remaining at the end of the grant period will be retained by the Governor's Office for redistribution to other grant programs Unless otherwise noted in writing. Once expenditures have been incurred it is recommended that you request reimbursements not less than quarterly. Reimbursement request forms are enclosed. ALL REIMBURSEMENT REOUESTB ~UST B~ CLEARLY IDENTIFIED WITH YOUR GR/tNT ACCOUNT NUMBER, Final reimbursement requests must be submitted to this office within thirty days of the end of the grant period. Documentation of all expenses must be kept in your files and made readily available upon request by the federal government, this office or its designee. This grant is being funded by the United States Drug-Free Schools and Communities Act (DFSCA). Announcements and other public communications about this project should indicate that support is being received from Governor Wilder using DFSCA funds. The GoVernor,s Office looks forward to working with you on this worthwhile project. Please sign and return the enclosed copy of this letter as soon as possible. If you have any questions or need further assistance, please feel free to contact me. Sincerely, Leslie Henderson Ellis Grant Programs Manager Enclosures Copy of Letter for Signature Reimbursement Request Forms DFSCA Robert B. Northern Dr. Leu Talbutt I agree to the conditions outlined in this Signa~Chlef Administrative Official letter. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #79-165-178-200-236-266-450 E. Cabell Brand, Chairperson Total Action Against Poverty P. O. Box 429 Salem, Virginia 24153 Dear Mr. Brand: I am enclosing copy of Resolution No. 32022-060694 authorizing the City Manager to submit the application for nomination for Federal Empowerment Zone and Enterprise Community Designation and to execute any required documentation on behalf of the City. Resolution No. 32022-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE Citer Clerk MFP: sm Enc. pc; Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, 145 Campbell Avenue, S. W., Roanoke, Virginia 24011 Neva H. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. No. 32022-060694. A RESOLUTION authorizing the City Manager to submit the application for nomination for Federal Empowerment Zone and Enterprise Community Designation and to execute any required documentation on behalf of the City. WHEREAS, the City of Roanoke is eligible for designation as an Urban Empowerment Zone and Enterprise Community under Title XII of the Omnibus Budget Reconciliation Act of 1993; and WHEREAS, the City has defined the area to be nominated as a contiguous area located wholly within the City of Roanoke, meeting all statutory requirements for consideration and designation,; and WHEREAS, a strategic plan has been prepared by citizens of the area to be nominated in partnership with 52 participating entities and the City; and WHEREAS, such strategic plan embodies the following four principles: economic opportunity, sustainable community development, community-based partnerships, and a strategic vision for change through a citizen-based invent the planning approach and community revitalization ; and organization which would re- implementation process for WHEREAS, the City intends to implement the recommendations of the strategic plan commensurate with both the growth in local resources and receipt of federal and state funds including the incentive funds which would b~ available if the City receives the designation. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is hereby authorized to submit the application for Nomination for Federal Enterprise Community Designation and to documentation on behalf of the city. Empowerment Zone and execute any required ATTEST: City Clerk Roanoke, Virginia June 6, 1994 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Urban Empowerment Zone and Enterprise Communities Program I. Backeround: Urban Empowerment Zone and Enterprise Communities Pro~ram was announced in January, 1994, and is the central element of the federal government's community revitalization agenda. Bo Communities selected for Enterprise Communities designation will receive the following benefits. Apvroximately $3 million in Empowerment Zone/Enterprise Community Social Service Block Grant funds (passed through the state) to assist in implementation of approved activities identified in the community's strategic plan. Eligibility for new Tax Exempt Facility Bonds intended to serve as a tax incentive to finance purchases of business property and land within the nominated area. Special consideration in competition for funding under numerous federal programs. In many cases, special points, set-asides, or other opportunities for special consideration will be provided to designated communities. Special attention from the federal government on working cooperatively to overcome regulatory impediments, to permit flexible use of existing federal funds, and to meet essential mandates. o Automatic designation of the entire Enterprise Community area as a State Enterprise Zone which offers State tax incentives to qualified business Honorable Mayor and City Council June 6, 1994 Page 2 firms which locate or expand within the area including State income tax credits, unemployment credits, credits against State franchise tax on net capital, and State sales tax refunds. Program rea_uirement$ stipulate that interested communities must prepare a strategic plan for the nominated area that includes: (1) an overall vision for revitalization; (2) identifies how critical concerns will be addressed in a comprehensive and coordinated fashion; (3) describes how governmental, non- profit and private resources will be used to implement the plan; and (4) describes how the plan will be implemented and evaluated. Do Framework of the program is embodied in four key principles which are the basis for the selection criteria and must be addressed thoroughly in the strategic plan: Economic O~ortunity - creating jobs within the community and throughout the region, expanding residents' access to jobs outside the designated area, attracting private investment and promoting self- sufficiency of area residents. Sustainable Community Development - balancing economic reviatlization and community growth with environmental protection as well as making neighborhoods safer and more livable through sound urban design. Community-Based Partnerships -involving the participation of ail segments of the community including the political and governmental leadership, community groups, health and social service groups, environmental groups, religious organizations, the private and non-profit sectors, centers of learning and other community institutions; and 4. Strategic Vision for Chance - vision should identify what the community will become in the future. The vision should build on assets and coordinate a response to community needs in a comprehensive fashion. It should also set goals and performance benchmarks for measuring progress and establish a framework for evaluating and adjusting the plan, as needed. City Council. on March 14, 1994, authorized the City Manager to submit a Notice of Intent to Participate in the program to HIJD and to negotiate an agreement with a professional service firm to coordinate the citizen participation process and assist with development of the strategic plan. City Council. on April 4. 1994, authorized the City Manager to execute an agreement with K. W. Poore and Associates, Inc., to provide required professional services. Honorable Mayor and City Council June 6, 1994 Page 3 II. Current Situation: Roanoke Enterprise Community Strategic Plan was guided by a Steering Committee representing public housing, the neighborhoods, the private sector, the non-profit sector, and local government (See Attachment "A" for list of Steering Committee Members). Work of develo¢ing the vision, obiectives, strategies and implementation ~roeram of the strategic plan was done by an Advisory Task Force consisting of the following seven subcommittees: (1) economic development; (2) social/human services; (3) transportation; (4) housing; (5) sustainable community development and the environment; (6) public safety and drug abuse prevention; and (7) education. Total of 175 individual~ representing themselves, and 52 neighborhood organizations, churches, public agencies, advisory groups, non-profit organizations, and private businesses served on the Advisory Task Force or otherwise assisted in the development of Roanoke's Proposed Enterprise Community Strategic Plan. Copy of Draft Enterprise Community Strategic Plan including Executive Summary is attached to this report (See Attachment "B"). Area nominated for designation is shown on Map 1 and includes all or portions of the Galnsboro, Gilmer, Loudon-Melrose, Melrose-Rugby, Hurt Park, Mountain View, Old Southwest and Southeast neighborhoods. E. Strategic ~lan and an~licafion must be submitted to HUD by June 30, 1994. Commonwealth of Virginia must endorse City's application; so if City Council approves, application package must be submitted to State offices on Tuesday. June 7. 1994. HUD had mandated that starting next Federal fiscal year, all entitlement communities will be required to undertake a similar planning process. III. Issues: A. Timing. B. Community revitalization efforts C. COst. D. Commitment. Honorable Mayor and City Council June 6, 1994 Page 4 IV. Alternatives: Authorize th~ City Manager to submit the City's Nomination for Federal Empowerment Zone and Enterprise Community Designation. Tim,m, is critical. Application and strategic plan must be submitted to State for endorsement on Tuesday. June 7. 1994. and to HUD by June 30. 1994. Community revitalization efforts will be impacted positively. Roanoke's Enterprise Community area will benefit from a strategic planning process that includes a comprehensive assessment of the area's assets and problems, creation of a vision for a better future and by structuring a plan for achieving that vision. Cost of addressing problems and barriers in the Enterprise Community area will be less over the long term due to more effective utilization of community resources and less duplication of effort. City's recommended commitment includes: (1) committing 85 percent of the Community Development Block Grant Budgets for the next five years to activities which accomplish the goals, objectives and strategies identified in Roanoke's Enterprise Community Strategic Plan; and (2) provide some administrative funding support for the Community Development Corporation (CDC) to be formed to implement the City's Enterprise Communities programs. Do not go~horize the City Manager tO ,~bmit the City's Nomination for Federal Empowerment Zone and Enterprise Community Designation. Timing will not be an issue this fiscal year. HUD has indicated that all entitlement communities will be required to undertake a similar comprehensive planning process next year. 2 CommuniW revitalization efforts will continue without the benefit of a comprehensive and coordinated strategic plan or a clear vision for the Cost of addressin~ oroblems and barriers in area could be higher over the long term and would be less effective and efficient. City's commitment will still be an issue to the extent that citizens and agency staff who participated in the process expressed a strong desire that Honorable Mayor and City Council June 6, 1994 Page 5 the strategic planning process continue regardless of whether the City receives an Enterprise Community designation from the Federal Government. V. Recommendations; It is recommended that City Council concur in Alternative "A# and authorize the City Manager to submit the City's Nomination for Federal Empowerment Zone and Enterprise Community Designation. It is recognized that this is a 10-year strategic plan. Certain recommendations and their ultimate implementation will be commensurate with both the growth in local resources and receipt of federal and state funds including the $3,000,000 in incentive funds. Respectfully submitted, W. Robert Herbert City Manager WRH:JRM:mpf attachment cc: City Attorney Director of Finance Assistant City Manager Chief of Community Planning Acting Chief of Economic Development Executive Director of TAP Grants Monitoring Administrator Enterprise Community Steering Committee Attachment "A" EMPOWER3~NT ZONE/ENTERPRISE COMMUNITIES PROGRAM STEERING COMMITTEE Neighborhood Representative (rotating member from one of the 8 eligible neighborhoods) Martin Jeffrey, Total Action Against Poverty John Stroud, Executive Director, Roanoke Regional Chamber of Commerce Jamle Booker, President, Joint Resident Council John Marlles, Chief of Planning and Community Development, Roanoke City Government Lawrence Taylor, Chairman, Roanoke Neighborhood Partnership Roanoke, Virginia June 6, 1994 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Urban Empowerment Zone and Enterprise Communities Program Please reserve space on Monday's agenda for a report on the above-referenced matter. Respectfully submitted, W. Robert Herbert City Manager WRH:mpf Office of the City Manager June 1, 1994 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Urban Empowerment Zone/Enterprise Community Program This is to inform you that a public meeting to present the recommendations of the draft Roanoke Enterprise Community Strategic Plan (attached) will be held on Thursday, June 2, 1994, at 6:30 p.m., in the auditorium at Lucy Addison Middle School, Fifth and Orange, N.W. As you will recall, City Council must take action on the proposed plan at your meeting on Monday, June 6, 1994, in order for the City's application to be forwarded to the State for co-nomination on June 7, 1994. If you have any questions prior to Monday's City Council meeting, please call me or John Marlles, Chief of Planning and Community Development (981-2356). WRH:mpf attachment CC: Sincerely, W. Robert Herbert City Manager J. D. Ritchie, Assistant City Manager W. C. Dibling, Jr., City Attorney J. D. Grisso, Director of Finance B. L. Key, Manager, Management and Budget M. F. Parker, City Clerk W. F. Clark, Director of Public Works G. C. Snead, Jr., Director of Public Safety G. D. Radcliffe, Director of Human Development K. B. Kiser, Director of Utilities and Operations I. R. Marlles, Chief of Planning and Community Development P. F. Sparks, Acting Chief of Economic Development Room 364 Municipal Building 215 Church Avenue, S W. Roanoke Virgima 24011-1591 (703) 981-2333 Misc. 6/13/94 - Council, CMgr. June 3,1994 The Honorable David H. Bowers 2_15 Church Avenue, SW Rod~-4~.~.~.~.~.~.~.~.~.~2, Municipal Building Roaneke, VA 24011 Dear Mr. Bowers: SIGNET RECEIVED JUN 6 199 IVIAYOR'S OFFICE It is with pleasure that Signet Banking Corporation supports the application of the City of Roanoke, Virginia, for Enterprize Zone designation. The long-standing commitment of Roanoke to its neighborhoods is rare among similarly-sized cities, and its success in integrating public, pdvate, and community resources serves as a model for other localities. Financial institutions are perhaps in a rather unique position to study and evaluate the commitment of local jurisdictions to their neighborhoods. Through community reinvestment programs, substantial resoumes are used to assess the planning strategies and action plans for each locality where loans and deposits are taken. Signet has taken this responsibility quite seriously, and through the employment of consultants and a Community Reinvestment Officer has identified local governments which ara interested in partnership and organized to accomplish bottom-line results, We believe that the City of Roanoke is organized for success, Beginning in the early 1980's, the City initiated a planning process which is based in neighborhood development. Soon after the City created the Neighborhood Assistance Office, an office specifically focused on support of neighborhood organizations and leadership. Staffed by a specialist in neighborhood revitalization, the Office has developed strong relationships with leaders in each of these living areas, Through the years, the City has actively provided technical assistance for neighborhood organizing and the creation of community groups, Efforts have included courses in leadership building and organizational development, educational courses in small business creation and retention, marketing of local neighborhood initiatives through brochures and posters, and a Roanoke Neighborhood Fair, In addition, the City has coordinated the work of all City redevelopment agencies, provided financial incentives for housing and small business redevelopment, and enlisted the support of the pdvate sector as a partner in these efforts. In short, the City has chosen a long term strategy which uses all available partners and acknowledges that long term revitalization is founded in improving the quality of life for all persons. The impressive results of these efforts can be seen in the information which the City has provided in its application. Signet considers the City to be a valuable redevelopment ally and hopes that the Enterpdze Zone program will provide the next critical step in Roanoke's vision of safe, productive, and vital lives for all of its citizens. Malcolm S. McDonald President & Chief Operations Officer MSM:mt Recovery Systems Inc. 957 KimeLane p. O. Box 429 Salem, Virginia 24153 (703) 387-5402 June 3, 1994 Mayor David Bowers 215 Church Avenue Roanoke, VA 24011 Dear Mayor Bowers: As you are aware, TAP continues to seek every possible resource to assist low income individuals, families and communities to reach their full potential. We believe that the Empowerment Zone/Enterprise Com~nunity program presents the City with an exciting opportunity, not only to compete for significant dollars, but to develop a sound plan with citizen Participation for the renewal and empowerment of the center core of this city. I want to compliment City Manager, Bob Herbert, and his staff for taking the initiative and doing what was almost impossible in the few months they had at their disposal. I have read the draft reports. Through TAP staff i have suggested some minor changes. Yet I am deeply impressed with the work that has been done. It was citizen oriented, fully participative, inclusive of all segments'bf the community and boch cogent and realistic in its scope. Like everyone in this room, we want to win this competition. It not only means up front resources, but every federal application coming from Roanoke will be significantly weighted in our favor. It gives access to tax credits and inducement for business expansion and new business starts. Nevertheless, whether we win the competition or not, it is important that we go forward with the plan as outlined. It is important that we adopt this plan with is process for constant update and revision as the means for tackling the problems that the inner city faces and maximizing the great potential of its people, its neighborhoods, and existing businesses. To that end, TAP has received a federal grant for $10,000 for which we will find a dollar for dollar match to contribute as start up resources for the development of the Enterprise Community/Community Development Corporation described on page 62 of the report as the implementing arm of this ambitious project. Again congratulations to the participating citizens, the neighborhoods, the business amd agencies, and the city staff on a project well done. We stand ready to help in its implementation. This project and its plan deserve your full support. Sincerely your. s, E. Cabell Brand, Chairman Total Action Against Poverty cc: Members of Roanoke City Council '94 Office of the City Manager lune 3, 1994 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Urban Empowerment Zone/Enterprise Community Program This is to advise you that the public meeting to present the recommendations of the draft Enterprise Community Strategic Plan (attached) was held on Thursday evening, June 2, 1994, at Lucy Addison Middle School. Approximately 35 citizens and agency staff attended the meeting. The majority of the comments made by citizens at the meeting were supportive of the draft plan and the process used in its development. A number of minor changes were suggested, such as ensuring that all agencies or organizations that can assist with the implementation of specific strategies be identified. There was also a strong sentiment that the strategic planning process should continue regardless of whether the City receives a Federal Enterprise Community designation. If you have any questions prior to Monday's City Council meeting, please call me or John Marlles, Chief of Planning and Community Development (981-2356). Sincerely, WLRobert Herbert City Manager WRIt:JRM:mpf enclosure cc: J.D. Ritchie, Assistant City Manager W. C. Dibling, Jr,. City Attorney Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011-~591 (703) 981-2333 J. D. Grisso, Director of Finance B. L. Key, Manager, Management and Budget M. F. Parker, City Clerk W. F. Clark, Director of Public Works G. C. Snead, Ir., Director of Public Safety G. D. Radcliffe, Director of Human Development K. B. Kiser, Director of Utilities and Operations J. R. Marlles, Chief of Planning and Community Development P. F. Sparks, Acting Director of Economic Development MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #55-236-316 Leo J. Bevon, Director Virginia Department of Rail and Public Transportation 1401 E. Broad Street, Room 1404 Richmond, Virginia 23219 Dear Mr. Bevon: I am enclosing copy of Resolution No. 32023-060694 requesting the Governor of the Commonwealth of Virginia to take appropriate action to either reverse the designation of the Tri-Cities Area Metropolitan Planning Organization as a Transportation Management Area or to protect the other transit systems from a loss in federal operating assistance by providing additional state operating assistance in an amount equal to the loss in federal operating assistance resulting from such designation. Resolution No. 32023-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Si~)cerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARy F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #55-236-316 The Honorable George Allen Governor of Virginia Richmond, Virginia 23219 Dear Governor Allen: I am enclosing copy of Resolution No. 32023-060694 requesting the Governor of the Commonwealth of Virginia to take appropriate action to either reverse the designation of the Tri-Cities Area Metropolitan Planning Organization as a Transportation Management Area or to protect the other transit systems from a loss in federal operating assistance by providing additional state operating assistance in an amount equal to the loss in federal operating assistance resulting from such designation. Resolution No. 32023-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. MFP: sm Sincerely, City Clerk Eric. MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #55-236-316 The Honorable Robert E. Martinez Secretary of Transportation Commonwealth of Virginia 1401 E. Broad Street, Room 414 Richmond, Virginia 23219 Dear Mr. Martinez: I am enclosing copy of Resolution No. 32023-060694 requesting the Governor of the Commonwealth of Virginia to take appropriate action to either reverse the designation of the Tri-Cities Area Metropolitan Planning Organization as a Transportation Management Area or to protect the other transit systems from a loss in federal operating assistance by providing additional state operating assistance in an amount equal to the loss in federal operating assistance resulting from such designation. Resolution No. 32023-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Si~?erely, ~gL~..~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. June 8, 1994 File #55-236-316 Leo J. Bevon, Director Virginia Department of Rail and Public Transportation 1401 E. Broad Street, Room 1404 Richmond, Virginia 23219 Dear Mr. Bevon: I am enclosing copy of Resolution No. 32023-060694 requesting the Governor of the Commonwealth of Virginia to take appropriate action to either reverse the designation of the Tri-Cities Area Metropolitan Planning Organization as a Transportation Management Area or to protect the other transit systems from a loss in federal operating assistance by providing additional state operating assistance in an amount equal to the loss in federal operating assistance resulting from such designation. Resolution No. 32023-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, MFP: sm Enc. Mary F. Parker, CMC/AAE City Clerk Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. No. 32023-060694. A RESOLUTION requesting the Governor of the Commonwealth of Virginia to take appropriate action to either reverse the designation of the Tri-Cities Area Metropolitan Planning Organization ("MPO") as a Transportation Management Area ("TMA") or to provide additional state operating assistance equal to the amount lost in federal operating assistance to other localities as a result of the Tri-Cities Area MPO designation as a TMA. WHEREAS, the Intermodal Surface Transportation Efficiency Act ("ISTEA") allows for the formation of Transportation Management Areas ("TMA's") in small urbanized areas to foster consideration at the local level of all modes available to the region for transportation improvements; and WHEREAS, designation of the suballocation of the Governor's Section 9 apportionment to TMA's was made mandatory in the federal Fiscal Year 1993 Appropriations Bill by a technical amendment to the Federal Transit Act; and WHEREAS, such designation of the suballocation of the Governor's Section 9 apportionment severely affects federal funding to transit systems of those small urbanized areas not designated as TMA's ; and WHEREAS, this Council understands that the action which resulted in the Tri-Cities Area MPO being designated as a TMA was done without the knowledge or support of the Virginia Association of Public Transportation Officials or the Virginia Department of Rail and Public Transportation; and WHEREAS, this Council is vitally concerned with the effect such designation will have on the amount of federal operating assistance received by the Greater Roanoke Transit Authority. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council requests that the Governor take the appropriate action either to reverse the designation of the Tri- Cities Area MPO as a TMA or to protect the other transit systems from a loss in federal operating assistance by providing additional state operating assistance in an amount equal to the loss in federal operating assistance resulting from such designation. 2. The City Clerk is directed to forward a copy of this resolution to the Honorable George Allen, Governor, Commonwealth of Virginia, The Honorable Robert E. Martimez, Secretary of Transportation, and Mr. Leo J. Bevon, Director, Virginia Department of Rail and Public Transportation. ATTEST: City Clerk Roanoke, Virginia June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Attached is a copy of a report to the Greater Roanoke Transit Company Board of Directors concerning the impact of a small urbanized area being designated as a Transportation Management Area. The recommendation contained therein was approved by the GRTC Board of Directors on May 23, 1994. I concur with this recommendation and therefore request that Roanoke City Council adopt the requested resolution. Respectfully submitted, W. Robert Herbert City Manager WRH:SAM:afm Attachment cc: City Attorney Director of Finance Director of Utilities & Operations General Manager, Valley Metro May 23, 1994 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Tri-Cities Area Metropolitan Planning Organization Transportation Management Area Designation's Impact on GRTC Funding I. Background: Federal operating assistance provided to GRTC and the other transit systems within each State in areas between 50,000 and 200,000 in population (small urbanized areas) has always been subject to the Governor's Allocation in lieu of the Federal Formula Apportionments. Technical amendment to the Federal Transit Act. that was contained in the federal Fiscal Year 1993 Appropriations Bill provided, for the first time, small urbanized areas with the means by which they could circumvent the Governor's Allocation, and thereby receive the amount of federal operating assistance apportioned by formula regardless of need and without any requirement that the funds be spent on transit. Accomplishing the latter required only that the small urbanized area be designated as a Transportation Management Area (TMA), with such designation being achieved upon approval by the urbanized area's Metropolitan Planning Organization and the concurrence of the Governor. Co Tri-Cities Area Metropolitan Planning Organization (TCAMPO), in the fall of 1992, expressed an interest in having the Petersburg, Virginia area designated as a TMA. Realizing that such a designation would adversely impact the federal operating assistance received by the other transit systems in small urbanized areas, management sent a letter of concern to then Secretary of Transportation, John G. Milliken (see attachment one). Secretary Milliken responded that the matter would be given "full consideration when and if a small urbanized area requests designation as a TMA" (see attachment two). Virginia Association df Public Transit Officials (VAPTO) also considered the issue of a small urbanized area being designated as a TMA and formally adopted a resolution in opposition to any such designation (see attachment three). Former Governor L. Douglas Wilder, on his last day in Office, took action which has since resulted in the Petersburg area being designated as a TMA (see attachments four and five). Management was unaware that any such action was even being considered, as was the VAPTO and the Virginia Department of Rail and Public Transportation (VDRPT). II. Current Situation: Federal operating assistance received by the transit systems in small urbanized areas for fiscal year 1995-96 is estimated by the VDRPT to be as follows: Urbanized Area Operating Assistance Change from FY 94-95 Bristol $ 73,938 ($ 7,296) Charlottesville 565,816 ( 55,834) Danville 181,855 ( 17,945) Lynchburg 812,401 ( 80,165) Petersburg 525,111 246,976 Roanoke 868,888 ( 85,739) Action by the Board of Directors is needed if GRTC a chance of avoiding the $85,739 loss in federal assistance described immediately above. III Issues~ is to have operating A. Appropriateness of request B. Federal and State operating assistance C. Timing IV. Alternatives: Board of Directors request Roanoke City Council to adopt a resolution requesting that the Governor take the appropriat~ action to either reverse the designation of Petersburg as a TMA or to protect the affected transit systems from a loss in operating assistance by providing an additional amount of state operating assistance equal to the loss in federal operating assistance. 8 o Appropriateness of request to the Governor is evidenced first by the assurance that was made with regard to "full consideration" and by what was apparently a complete disregard of this assurance. It is also evidenced by the fact that the vast majority of each transit system's loss in federal operating assistance will no longer be used for providing transit service, given that the transit system in Petersburg is eligible for only $31,O50 in additional federal operating assistance. Unless the TMA designation is reversed, therefore, there will effectively be a $215,926 reduction in federal operating assistance provided to the small urbanized area transit systems within the state. These funds would be used to satisfy the additional planning and congestion management requirements associated with a TMA. Federal and State operating assistance may or may not change depending on the Governor's response to this request. Timing will permit submission of the request to the Governor as soon as possible which is considered important in improving the chance of receiving a favorable response. Adopt a resolution requesting that the Roanoke Valley Area Metropolitan Planning Organization (RVAMPO) seek TMA designation. Appropriateness of request is limited to the fact that this is the only other alternative GRTC has to avoid losing the $85,739 in Federal operating assistance. Federal and State operating assistance may or may not change depending on the RVAMPO's and the Governor's response to this request. Even if the Roanoke urbanized area is designated as a TMA, however, the GRTC is only likely to "break even" as the additional planning and congestion management requirements associated with a TMA are likely to cost just as much as the $49,998 in additional funds that would be provided to the Roanoke urbanized area. In addition, the distribution of Federal Surface Transportation Program (STP) funds may no longer be decided by the various jurisdictions within the urbanized but instead by local MPO. Relinquishment of this decision-making power could affect the amount of STP funds received by GRTC's owner, the City of Roanoke. Timing will permit immediate submission of the request which is considered important in improving the chance of a favorable response. V. Recommendation: It is recommended that the Board approve of Alternative A which is to request Roanoke City Council to adopt a resolution requesting that the Governor take appropriate action to either reverse the designation of Petersburg as a TMA or to protect the affected transit systems from a loss in operating assistance by providing additional State operating assistance equal to the loss in Federal operating assistance. Respectfully Submitted, St~o General Manager Vice President of Operations Legal Counsel Treasurer Secretary Director. of Utilities and Operations, City of Roanoke Chairperson, Roanoke Valley Area Metropolitan Planning Organization ATTACHMENT ONE ~. B~ 13247 no~,fl~ ~. 240~2 January 7, 1993 The Honorable John G. Hllltken Secretary of Transportation Commonwealth of Ulrgi~vla 9th ~tr~e~ Office Building Ri=hmond, Virginia 23219 Dea= Secretary Milliken, It has come to our a~=entlon that certain urbanized areas within Vtr~inla between 50,000 and 200,000 in population may be attempting to be designated as a Transportation Management Area (TMA}. As a result, they would obtain, regardless of need, the full federal allocation of federal Section 9 funding as opposed to receiving an amount of federal Section 9 funding that has historically been determined by the Governor's apportionment of all such funds to each of the aforementioned urban/zed areas. The requirement that a TMA obtain the f~ll ~ederal allocation of Section 9 fending is the result of a t~ohnt~al amendment to the Federal Transit Act that was contained in the federal Fiscal Year 1993 Appropriations 8111 that was signed into law On October 6, 1992. Being designated as a TMA requires only the request of the appropriate Metropolitan ~lanning Organization and the coRcurrence of ~he Governor. We are extremely concerned that the Governor's apportionment can now he oirc~m¥ented by the establishment of a TMA given that the ~esulting distribution of iederal Section 9 funding will have a potentially disastrous effect on the financial stability of certain transit properties within the Commonwealth (please refer to the attached for specific info~mation). We hope you share our concern and ti%a% you recommend against the e=tablishment of any such TMA, at least until such time as the impact of the same is fully and completely ~tudled. Thank you for your time and consideration. We will appreciate receiv~ng your thoughte and comments concern£~g this matter. We look forward to hearing from you in the near future. Re~pectfully, Manager, GRTC Sco~ K. Lansing General Manager, GLTC ATTACHMENT T~O John G. Milliken Sec~ of Transpoffa~ COMMONWEALTH of VIRGINIA Office o~ the Governor Richmond 23219 (804) 786-8032 TDD (804) 786-7765 January 26, 1993 Mr. Stephen A. Mancuso General Manager Greater Roanoke Transit Company Post Office Box 13247 Roanoke, Virginia 24032 Mr. Scott K. Lansing General Manager Greater Lynchburg Transit Company Post Office Box 797 Lynchburg, Virginia 24505 Dear Messrs. Mancuso and Lansing: Thank you for your recent letter concerning the formation of Transportation Management Areas (TMAs) in small urbanized areas of the Commonwealth. Under the provisions of the federal Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991, the implications of receiving TMA status are quite significant for a Metropolitan Planning Organization (MPO). The planning requirements and the transportation project selection and prioritization responsibilities are increased greatly for MPOs that are classified as TMAs. These requirements must be understood · thoroughly by the MPO for a small urbanized area and it must be fully capable and prepared to meet these responsibilities before it considers seeking TMA status. I am advised that the MPO for the Petersburg urbanized area currently is considering seeking TMA status. However, I do not believe that they have reached any decision on this matter and I do not yet have any information which would enable me to endorse such a request. I understand your concerns regarding the Governor's apportionment of FTA Section 9 funds. I will give this and all other factors full con~ideration.w~en and if a small urbanized area requests designation as a.TMA-1 I appreciate your interest~/in/this matter. / Sinc~rely, n d. Mli~k~~%/~ cc: Mr. Leo J. Bevon ATTACHMENT THREE RE~OLUTION ON IMPACT O~ FORMATION OF TRANSPORTATION MANAGMENT AREAS AMONG SMALL URBANIZED AREAS IN THE COMMONWEALTH OF VIRGIMIA WIr~REAS, the I~tennodal Sufl'a0e T(ansportation Efficiency Act (ISTEA) allows for the fonllation of Transport~,tion Managenl~t Areas (ltercaffer referred to as TMAs) in small urbariized areas (under 200,000 population) to foster consideration at the local level of~ll mod~ available to th~ re8ion for ttanspormion improvements; W~RE~$, the eannarkini ofthe suballocatzon of the Governor's Section 9 apportionment to small urbanized ttea~ ~everely affects those transit systen~ presently scrvJ~$ the Commonwealth; and ' WIt]gREA$, stleh eam~arldn$ was not specified ba ISTEA but was caade mandatory for formed in small urbanized areas by the FY 1993 apportionment8 and allocations; WNI~.REAS, ISTEA ompha~iz,s flexlblb fundin8 but the FY 1993 appropmfiom and ~10~o~ r~uire ~ ~r~t all~afiOn of ~t ~nds to a d~ignatod ~& b~ed up~ population ~d do~ not r~uke ~r~ ~o~ti~ of~ghway ~nds ~ a s~ar m~er. NOW, TltEREFORE, BE IT RESO~VED that the Virginia Association of Public Trandt Officials (VAPTO) urges the O~'emor to seek Vil'gin~ia Congressional delegation support 11o modify the federal 1994 appropriations bill or mended Fl( 1993 bill to remove lallSuage which requires fund~ attributed to a TMA which cootains an urbanized area under 200,000 ill population must be obligated in that area, and to restore the Governor's alloe..ation of such lands to TM. As; and until such action is takelx, BE 17' FURTHER RESOLVED that the Governor carefuly consider the intpact of auch dssianation of addilion~ ~ on ~ t~sit op~tors in ~1 urbm~ ~i ~in the Con~o~e~th. Adopted by the VAPTO Membership .lunc 11, 1993 ATTACHMENT FOUR COM,% ON%TEALTH of VIRGINIA O~ice o~ the Got~nmr ~/¢lmlo,d 23229 Nr. Go~don 3. Listen Roou 400 Seventh ~treiC~ wash~ng~0n, D.C. 305~0 Dea~ ~r. Listen: reques~ b~ ~his o£~ico f~ cbs designation et the ?ii-.Cities Area Chesterfield, Dlnwiddia, and PrAnce GeOrge, And ~he cities of Xan&gement A~ea. Th~a request is sade i~ aooorda~oe With ~3 USO The Tri-cities Area NeCropoliSes ~lsnning Or~S~Lxation represents an vr~anizsd Area wl~h a population belo~ ~00,000. Additionally, three o~ l~e ~enber ~uriedictions have convehience l~ pos~ Wllh bee% v~shes, I am Admihie~FsCor, Federal ~ighway Admin~etr~0n Aching secretary of T~a~Gportat~on The Honorable Rose,ye R, Dance ~ayor, City of Petersburg ATTACHMENT FIVE The Honorable ~eorge Allen Oovarno~ of Virginia Richmond, Virginia 23219 Dear Oovernor Allen1 This in in response to format ~varno~ Wllder'$ letter dated Janue~'~ 11, 1994~ requesting designation of a.T~ana~ortetton Dinwiddia, and Prlncc George, and the cit£ee of Colonial He~ghte, Hopewell. and Po~srebur~ A copy Of his l¢=~sr is enclosed. Sec=ions 3012 and 1024(a) o~ the Inte~.odal Sur[ace Transporta~ion Eff£cicnc¥ Act Of 1991 a~nded ~he metropolitan planning provis~ns of the Federal Transi~ AcC, aa emended, and Title 23, U.S.C. (H~ghways) to require the Secretary of · T=ensportaCion to designate an area aB & TM~ Upon the re~es~ O~ 2hi ~ve~or and ~he Metropolitan Planning 0rgan~za2ion (MPO) or 23 U.S.C. Section 134(i)). ~ecauue =ha T=i-Cl~ies MP0~ which designation, the s~atu~o~ requirem~nc~ for designation have been fulfilled. The Federal Trane/CAdminil~ra~or a~ ~h~ Federal making chess deai~nations on behalf of the SecreCa~. This la~er, theregore, official2~ designates 2he a~oremen~ioned options thac would be ~vntlable Co chemz 1) chG ~bility bo congestion man&g~ment system oU~ld~ ~he ~ro~litan pla~tng with a nu~er of requirements cha~ are no~ applta~le to ~0~-~. gpeci~'ically, the followin~ reqU~re~ntu ate im~oed on transportation autivlctel within ~he nn~i=e ~darie~ o~ ~he Plrat, aa in all metropolitan planning area boundaries surrounding urbanized areas of SO,OOO people o~ more, transpOrtation plane and progYams within any part of ~he TMA ~ueC be based on a eon~inu~ng and comprehensive planning process carried OUt by the MPC in cooperation w~th the sCa~e end tranei~ operator~, second, the project selection p~oceduree must follow the re~uirements of Section 450.332(b! Of the Joint FHWA and ~XfA Statewid~ and Metropolitan Planning Regulations issued on October 20, 1~93. -2- Next, the transpo~tati0n planning process within the TMAm~s~ include development o~ a congestion management ayatem chat provides fo~ effeative management of new and existing tranaportation fa~ilitiea ~h~oughthe uae of t~avel demand reduction a~d operational manag&men~ at~a~egias. ~inally, the plannin~ proomsa within ~ach TW~ muat be federally car~i[£ad aa =o its compliance wi~h aDpl£cable proviaiona of Federal law at leaa~ once eve~ ~h~ao 7~ar~. Federal Transit Aclmlr~i~ration June 8, 1994 File #45-144-183-270-361-472 Magic City Motors Solid Waste Equipment Co. of Va. Wilbar Truck Equipment Ladies and Gentlemen: I am enclosing copy of Resolution No. 32025-060694 accepting the bid of Mid-State Equipment Co., Inc., made to the City for supplying one new recyclables hauler, in the amount of $79,502.25, authorizing funding for the purchase of one mobile radio to be used for the recyclables hauler, in the amount of $940.00, and rejecting all other bids received by the City. Resolution No. 32025-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed equipment. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Snc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 8, 1994 File #45-144-183-270-361-472 R. A. Booker Vice President Mid-State Equipment Co., Inc. P. O. Box 249 Buchanan, Virginia 24066 Dear Mr. Booker: I am enclosing copy of Resolution No. 32025-060694 accepting the bid of Mid-State Equipment Co., Inc., made to the City for supplying one new recyclables hauler, in the amount of $79,502.25, authorizing funding for the purchase of one mobile radio to be used for the recyclables hauler, in the amount of $940.00, and rejecting all other bids received by the City. Resolution No. 32025-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of June, 1994. No. 32025-060694. A RESOLUTION accepting the lowest responsible bid made to the City for furnishing and delivering one recyclables hauler, authorizing the funding for the purchase of one mobile radio to be used for the recyclables hauler, and rejecting all other bids. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Mid-State Equipment Company, Inc., made to the City, offering to supply one (1) new recyclables hauler, meeting all of the City's specifications and requirements therefor, for a total bid price of $79,502.25, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The funding for the purchase of one mobile radio to be used for the above recyclables vehicle for a total price of $940.00 is hereby AUTHORIZED. 3. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bid, and the terms and provisions of this resolution, as more particularly set out in a report to this Council dated June 6, 1994. 4. Any and all other bids made to the City for the aforesaid equipment are hereby REJECTED, notify each such bidder and appreciation for such bid. and the City Clerk is directed to to express to each the City's ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 6th day of June, 1994. No. 32024-060694. AN ORDINANCE to amend and reordain certain sections of the 1993-94 General and Fleet Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 General and Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Oeneral Fund Appropriations Nondepartmental Transfers to Other Funds Fund Balance CMERP - City - Unappropriated (2) ................... Fleet ManaGement Fund Appropriations Capital Outlay (3) .................................. $ Revenue Transfers from General Fund (4) ..................... $ 46,165,562 45,667,155 770,184 3,362,777 131,690 1) Transfer to Fleet Manage- ment Fund 2) CMERP - City - Unappropriated 3) Vehicular Equipment 4) Transfers from General Fund (001-004-9310-9506 (001-3323) (017-052-2642-9010 (017-020-1234-0951 $ 80,443 ( 80,443) 80,443 80,443 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, June 6, Virginia 1994 '~4 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bid to Purchase Recyclables Hauler, Bid No. 94-3-58 I. Background Capital Maintenance and Equipment Replacement Program has identified the need for a vehicle to address the needs of the City's recycling program in the Solid Waste Management Department. March~ 1994 specifications were developed for One (1) New Recyclables Hauler. Those specifications and a request for quotation were sent to twenty-one (21) vendors that are currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were received, after due and proper advertisement, until 2:00 p.m. on April 6, 1994, at which time all bids appropriately received, were publicly opened and read in the Office of the Manager of General Services. A bid tabulation is attached. Conversations with the Roanoke City Schools and Roanoke Redevelopment and Housing Authority have determined that neither organization have a need for a unit of this type. II. Current Situation Ail bids received were evaluated by representatives of the following Departments: Public Works Solid Waste Management Fleet Management General Services State Contracts were reviewed. No state contracts currently exist for this type of equipment. Recyclables Hauler Bid No. 94-3-58 Page 2 III. IV. C. Bid Evaluations are as follows: The lowest bid, submitted by Solid Waste Equipment Company of Virginia took exception to the low entry requirement which is substantial and cannot be waived as an informality. The second lowest bid, the base bid submitted by Mid-State Equipment Company, Inc. meets all required specifications. Requested Unit will also require a mobile radio for communication purposes. The necessary radio is available at a cost of $940.00. Issues A. Need B. Compliance with Specifications C. Fund Availability Alternatives Council accept the lowest bid, meeting specifications, for One (1) New Recyclables Hauler, as submitted by Mid-State Equipment Company, Inc. for a total cost of, including performance bond, of $79~502.25. Need - Requested Unit is necessary to continue the program schedule for collection of recyclable items. Compliance with Specifications - The Unit recommended by this alternative meets all required City specifications. Fund Availability - Funds are designated in the Capital Maintenance and Equipment Replacement Program to provide for this purchase. Recyclables Hauler Bid No. 94-3-58 Page 3 cc: B. Reject all bids. Need - This alternative would not allow for the continued expansion of collection of recyclable materials. Compliance with Specifications would not be a factor in this alternative. Bund Availability - Designated Funds would not be expended under this alternative. V. Recommendation Council concur with alternative "A" accept the lowest bid meeting specifications for One (1) New Recyclables Hauler, as submitted by Mid-State Equipment Company, Inc. for the total cost, including performance bond, of $79,502.25. Council authorize the funding for the purchase of One (1) mobile radio to be used for the above recommended vehicle at a cost of $940.00. Appropriate $80,443.00, from Capital Maintenance and Equipment Replacement Program to be transferred to Fleet Management account 017-052-2642-9010 to provide for above purchases. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Management & Budget o o o tO 0 o 0 4~ 0 rJ O 0 0 0 BED FORM FOR RECYCLABLES HAULER cAB/CHASSIS AND BODY BID NUMBER 94-3-58 To the City of Roanoke, Va. The undersigned offers to furnish, and deliver, in accordance with all specifications, terms, conditions and request for bids, to the City of Roanoke, the following: Unit cost ITEM i - New Cab/Chassis and Body for Recyclables Hauler in accordance with all City of Roanoke specifications and delivered fob Roanoke, Virginia Cost of 100% performance bond (if required) ~',-~;~;'~- Delivery of the above equipment to be within ~/~3 calendar days after receipt of purchase order. BY ADDRESS DATE 1993-94 General emergency. WHEREAS, Government of the exist. Roanoke IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 1994. No. 32026-060694. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund A ro riations City Council (1) ................................. City Clerk (2) ................................... City Manager (3) ................................. Nondepartmental (4-5) ............................ Office of Management and Budget (6) .............. Personnel Management (7) ......................... Risk Management (8) .............................. Economic Development (9) ......................... Grant Compliance (10) ............................ City Attorney (ll) ............................... Director of Finance (12) ......................... Billings & Collections (13) ................... Municipal Auditing (14) ................... Registrar (15) .......................... City Treasurer (16) .................... Commissioner of Revenue (17) ........... Real Estate Valuation (18) ............. Sheriff (19) ........................... Jail (20) .............................. Commonwealth's Attorney (21) ........... Clerk of Circuit Court (22) .............. $ 213 260 294.827 506.547 109.640 315.761 656.355 490~639 329.785 25933 649362 1,324 357 1,055 569 411 627 209 021 765 105 797 496 777 218 1,389 960 4,843 217 732 755 936 541 Director of Public Safety (23) ........ Police - Administration (24) ........ Police - Investigation (25) ......... Police - Patrol (26) ................ Police Services (27) .............. Police - Training (28) .............. Fire - Administration (29) .................. Fire - Technical Services (30) ................. Fire - Operations (31) ........................... Fire - Training & Safety (32) .................... Emergency Services (33) .......................... Emergency Medical Services (34) .................. EMS Temporary Wages (35) ......................... Animal Control (36) .............................. Communications (37) ............................ Director of Public Works (38) .............. Building Inspections (39) .................. Streets and Traffic (40) ................... Street Lighting (41) ....................... Traffic Engineering (42) ................... Solid Waste Management/Refuse (43) ......... Solid Waste Management/Recycling (44) ...... Custodial Services (45) .............. Engineering (46) ..................... Building Maintenance (47) ............ Park Maintenance (48) ................ Recreation (49) ...................... Community Planning (50) .............. Director of Human Development (51) ....... Law Library (52) ......................... Juvenile Detention Home (53) ............. Crisis Intervention (54) ........... Social Services - Administration (55i::::::::::: Social Services Income Maintenance (56) ....... Social Services Services (57) ................. Social Services - Employment Services Libraries (59) ........................ !~![[ii[i Community Education (60) ........................ General Services (61) ........................... Director of Utilities and Operations (62) ....... Circuit Court (63) .............................. Revenue Grants-in-Aid Co~onwealth Welfare (64-65) .................................. 1) Regular Employee Salaries 2) Regular Employee Salaries 3) Regular Employee Salaries (001-001-1110-1002) $( 969) (001-001-1120-1002) ( 851) (001-002-1211-1002) 7,855 $ 196,416 229,444 2,562,549 7,135,918 1,537,922 232,568 187,383 263,507 9,613,528 138~976 197~234 1,348,787 127330 289 653 1,779 071 122 600 705 162 2,129 099 919 139 1,263 877 4,167 001 459 201 836 677 1,192 456 2,974 267 3,435 619 1,340 335 579 370 148 420 144 093 774 121 414 195 528 657 3,831,408 5,627,942 654,204 1,836,080 50,296 227,734 147,754 166,223 $28,343,492 11,692,489 13) 14) 15) 16) 17) 18) 19) 20 21 22 23 24 25 26 27 28 29~ 30 31 4) CSA Contingency 5) Salary Lapse 6) Regular Employee Salaries 7) Regular Employee Salaries 8) Regular Employee Salaries 9) Regular Employee Salaries 10) Regular Employee Salaries 11) Regular Employee Salaries 12) Regular Employee Salarzes Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries (001-002-9410-2244 (001-002-9410-1090 001-002-1212-1002 001-002-1261-1002 001-002-1262-1002 001-002-8120-1002 001-002-8123-1002) 001-003-1220-1002) '001-004-1231-1002) 001-004-1232-1002) 001-005-1240-1002) 001-010-1310-1002) 001-020-1234-1002) 001-022-1233-1002) 001-023-1235-1002 001-024-2140-1002 001-024-3310-1002 (001-026-2210-1002 (001-028-2111-1002 (001-050-1260-1002 (001-050-3111-1002 (001-050-3112-1002~ (001-050-3113-1002 (001-050-3114-1002 (001-050-3115-1002 (001-050-3211-1002) (001-050-3212-1002) (001-050-3213-1002) $(158,200) 725,000 4,981 ( 6,336) ( 53,482) 15,304 ( 19,185) ( 3,388) ( 65,393) ( 20,949) ( 11,652) 178 5,002 ( 12,711 ( 8,752 ( 15,237 ( 59,699 ( 20,666 ( 2,825 ( 479) ( 725) 126,143 (306,197) 19,042 ( 621) ( 16,233) ( 12,987) 64,988 32) Regular Employee Salaries 33) Regular 34) 35) 36 37' 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52) 53 54 55 56 57 58' (001-050-3214-1002) Employee Salaries (001-050-3520-1002) Temporary Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salarles Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries (001-050-3521-1002) (001-050-3521-1004) 001-050-3530-1002) 001-050-4130-1002 001-052-1280-1002 001-052-3410-1002 001-052-4110-1002 001-052-4150-2022 001-052-4160-1002 '001-052-4210-1002 (001-052-4211-1002) (001-052-4220-1002) (001-052-4310-1002) (001-052-4330-1002) (001-052-4340-1002) (001-052-7110-1002) (001-052-8110-1002) (001-054-1270-1002) (001-054-2150-1002) (001-054-3320-1002) (001-054-3360-1002) (001-054-5311-1002) (001-054-5313-1002) (001-054-5314-1002) (001-054-5316-1002) $( 7,797) ( 101) ( 1,448) 35,000 (14,713) ( 5,772) ( 458) 6,874 ( 39,836 33,000 ( 8,569 ( 52,185 32,856 (50,053) (30,248) (28,852) 62,326 ( 2,687) ( 2,482) 6,925 ( 11,130) 15,000 ( 334) 3,947 (111,826) (56,691) ( 43,250) 59 60 61 62 63 64 65 Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries Regular Employee Salaries General Administration Employment Services 001-054-7310-1002) 001-054-8170-1002) 001-056-1237-1002) '001-056-1250-1002) 001-072-2110-1002) 001-020-1234-0676) 001-020-1234-0681) $ 4,680 1,633 ( 776) ( 501) ( 677) (53,939) ( 43,250) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 6, 1994~ ~i -2 ~ :~ Honorable Mayor and Members of Council Roanoke, Virginia Subject: Fund Appropriations - Personnel Lapse Report Dear Mayor and Members of Council: I. Backeround: Personnel lanse is generated due to employee turnover and vacancies in City departments. For the current Fiscal Year, salary savings of $725,000 are projected as a result of these vacancies. Current Situation: To provide timely information to City Council and increase administrative efficiency, the status of lapse was reported quarterly to City Council for the first 2 quarters as a Consent Agenda item. This quarterly report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount and adjusts affected departmental operating budgets. B. First Quarter net personnel lapse generated was $269,159. C. Second Quarter net personnel lapse generated was $211,643. Third Quarter Actual and Fourth Quarter estimated personnel lapse generated is $ 244,198. This funding will be allocated as shown on Attachment "A" of this report. Personnel lapse generated is in excess of the estimated savings of $725,000. This additional $68,000 savings will be transferred to the following depart- ments to fund operating needs. ISSUES: A. Funding B. Timing Emergency Medical Services - $35,000 will be transferred to temporary employee wages to cover shortages in the account due to declining volunteer participation. ~ - $33,000 will be transferred to the electric account to cover shortages in the account due to a rate increase which took place after the budget was adopted. IV. Alternatives: Authorize the transfer of personnel lapse funds from departmental accounts to personnel lapse account 001-002-9410-1090 as listed on Attachment "A" of this report. Funding - excess funding is available in the salary account due to turnover and vacancies in City departments. Timing - is important since funds needs to be transferred prior to June 30, 1994. Do not authorize the transfer of personnel lapse fund~ from departmental accounts to personnel lapse account 001-002-9410- as listed on Attachment "A" of this report. Funding - excess funding would remain in departmental budgets and salary lapse savings would not be transferred to salary lapse account 001-002-9410-1090. 2. Timing - is not an issue. V. Recommendation: Recommend Council concur with Alternative "A" to authorize the transfer of funding from departmental accounts to personnel lapse account 001-002-9410-1090 as listed on Attachment "A". Respectfully Submitted, W.Robert Herbert City Man~. ~ Director of Finance Attachment CC~ Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Glenn D. Radcliffe, Director of Human Development George C. Snead, Director of Public Safety Diane S. Akers, Budget Administrator ATTACHMENT A ONNEL LAPSE ADMUSTMENTS 001-001-1110 100; CITYCOUNCIL (969~, 001-001-1120 1002 .~ITYCLERK (851~ (8~1~ 001-002-1211 1002 ;ITYMANAGER 7,855 7,855 001-002-9410- 224z ,?.SA CONTIGENCY (158,20C (158,20~ 001-002-1212 1002 OMB 4,981 4,981 001-002-1261 1002 PERSONNEL MANAGEMENT (6,336) (6,33E 0OI-002-1262 1002 RISKMANAGEMENT (53,482 (53,482 001-002-8120 1002 ECONOMIC DEVELOPMENT 15,304 15,304 001-002-8123 1002 GRANTS COMPLIANCE (19,185 (19,185 0OI-003-1220 1002 CITYATrORNEY (3,388 001-004-1231 1002 FINANCE (65,393 (65,393 001-004-1232 1002 BILLINGS&COLLECTIONS (20,949 (20,949 001-005-1240 1002 MUNIClPALAUDITING (11,652 (11,652 001-010-1310 1002 REGISTRAR 178 178 001-020-1234 1002 CITYTREASURER 5,002 5,002 001-022-1233 1002 COMMISSIONER REVENUE (12,71' (12,711 001-023-1235 1002 REAL ESTATE VALUATION (8,75; (8,75; 001-023-1236 1002 BOARD EQULIZATION 0 0 001-024-2140 1002 SHERIFF (15,23; (15,23; 001-024-3310 1002 JAiL (59,6~ (59,6~ 001-026-2210 1002 ~OMMONWEALTH'SATrORNEY (20,66( (20,66( 001-028-2111 1002 ~LERKOFCIRCUITCOURT (2,82.; (2.B?.· 001-050-1260 1002 ~)IRECTOR OF PUBLIC SAFETY (4791 (479~, 001-050-3111 1002 ~OLICE-ADMiNiSTRATiON (725] (725~, 001-050-3112 1002 POLICE-INVESTIGATION 126,143 126,143 001-050-3113 1002 POLICE-PATROL (306,197 (30~,197 001-050-3114 1002 POLICE-SERVICES 19,042 001-050-3115 1002 POLICE-TRAINING (621) (621) 001-050-3211 1002 FIRE-ADMINISTRATION (16,233 (16,233 001-050-3212 1002 FIRE-TECHNICALSERVlCES (12,987 (12,987 001-050-3213 1002 FIRE-OPERATIONS 64,988 64,988 001-050- 3214 1002 FIRE - TRAINING & SAFET'( (7,797 (7,797 001-050-3520 1002 EMERGENCYSERVICES (101 (101 001-050-3521 1002 EMERGENCY MEDICAL SERVlCES (1,448 (1,448 001-050-1004- 1004 EMS TEMPORARY WAGES 35,000 35,0_-_- 001-050-3530 1002 ANIMAL CONTROL (14,71.' (14,713 001-050-4130 1002 COMMUNICATIONS (5,77; (5,77: 001-052-1280 1002 DIRECTOR OF PUBLIC WORKS (4581 (.~r.~ 001-052-3410 1002 BUILDING INSPt:L;IIONS 6,874 6,874 001-052-4110 1002 STREETS&TRAFFIC (39,83( (39,83( 0OI-052-4140 1002 SNOW REMOVAL 0 0 001-052-4150- 2022 STREET LIGHTING 33,0~O 33,000 001-052-4160 1002 tRAFFIC ENGINEERING (8,56~ (8,56~c 001-052-4210 1002 SOLIDWASTE MGMNT/REFUSE (52,18~ (52,18~ 001-052-4211 1002 SOLIDWASTE MGMNT/RECYCLING 32,856 32,856 001~052-4220 1002 CUSTODIAL SERVICES (50,053 (50,053 001-~52-4310 1002 ENGINEERING (30,248 (30,248 001-052-4330 1002 BUILDING MAINTENANCE (28,852 (28,852 001-052-4340 1002 PARKS MAINTENANCE 62,326 62,326 001-052-7110 1002 RECREATION (2,687 (2,687 001-052-8110 1002 COMMUNITY PLANNING (2,482 (2,482 001-054-1270 1002 DIR OF HUMAN DEVELOPMENT 6,925 6,925 001-054-2150 1002 LAWLISRARY (11,129 (11,129 001-054-3320 1002 JUVENILE DETENTION HOME 15,000 15,000 001-054-3330 1002 OUTREACH DETENTION 0 0 001-054-3350 1002 YOUTH HAVEN I 0 0 0OI-054-3360 1002 CRISIS INTERVENTION (3341 (3341 001~054-3361 1002 FAMILY-ORIENTEDGRP 0 0 001-054-5311 1002 ~OCIALSVCS-ADMIN 3,947 1,974 1,974 001-054-5313 1002 ~OClAL SVCS- INCOME MNT (111,82( (55,913 (55,91~ 0OI-054-5314 1002 ~OClAL SVCS- SERVICES (56,691 0 (56,691 001-054-5316 1002 SOCIALSVCS-EMPLOYMENT (43,25C (43,25( 0 001-054-7310 1002 LIBRARIES 4,680 4,~'~ 0OI-054.8170 1002 COMMUNITY EDUCATION 1,633 1,633 001-056-1237 1002 GENERAL SERVICES (776 (776) 0OI-056-1250 1002 DIRUTILITIES&OPERATIONS (501 (501 001-072- 211 0- 1002 CIRCUIT COURT (677 (677) 001-002-9410- 1090 PERSONNEL LAPSE 725,000 TOT L MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 June 8, 1994 SANDRA H. EAK1N Deputy City Clerk File #110-145-318 Dan L. Delaney Commanding Officer The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Delaney: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95; and authorizing the City Manager to negotiate a contract for up to $22,700.00 with The Salvation Army for provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting heid on Monday, June 6, 1994. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: Glenn D. R~dcliffe, Chairperson, Citizens' Services Committee June 13, 1994 File #318 Peggy Balla Executive Director Child Health Investment Partnership 402 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Balla: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Child Health Investment Partnership, in the amount of $6,600.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~g~k~---_ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Stuart Israel Executive Director TRUST Roanoke Valley Trouble Center, Inc. P. O. Box 2826 Roanoke, Virginia 24001-2826 Dear Mr. Israel: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to TRUST, in the amount of $7,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028- 060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~gb~- Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Roger Matthews Executive Director Tinker Mountain Industries P. O. Box 4§8 Troutville, Virginia 2417§ Dear Mr. Matthews: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for ailocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Tinker Mountain Industries, in the amount of $18,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~_,~ Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Richard R. Hawkins Executive Director Roanoke Valley Speech and Hearing Center 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Hawkins: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Roanoke Valley Speech and Hearing Center, in the amount of $2,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Chet E. Hart Executive Director Big Brothers/Big Sisters of Roanoke Valley, Inc. 2728 Colordal Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Hart: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscai year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Big Brothers/Big Sisters of Roanoke Valley, Inc., in the amount of $4,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary r , MC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S,W,, Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Rebecca G. Burruss Executive Director Bethany Hall Recovery Home for Chemically Dependent Women 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Ms. Burruss: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Bethany Hall Recovery Home for Chemically Dependent Women, in the amount of $5,200.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~&~e.c.-- Mary F .°~Park CMC/AAE City Clerk MFP: sm Ene. pc' James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Kathleen V. Ross Community Developer Community Organization for Research and Development 401 First Street, N. W. Roanoke, Virginia 24016 Dear Ms. Ross: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Community Organization for Research and Development, in the amount of $1,850.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 v June 13, 1994 File #318 Susan W. Jennings, Director Arts Council of the Blue Ridge 20 E. Church Avenue Roanoke, Virginia 24011 Dear Ms. Jennings: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Arts Council of the Blue Ridge, in the amount of $2,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Mariellen Heron Executive Director Adult Care Center c/o Veterans Medical Center Building No. 76-1 Salem, Virginia 24153 Dear Ms. Heron: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscai year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Adult Care Center, in the amount of $4,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~tl~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Richard Dickson Executive Director ARC Roanoke, Inc. P. O. Box 6157 Roanoke, Virginia 24017 Dear Mr. Dickson: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to ARC Roanoke, Inc., in the amount of $29,300.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Dr. Nancy D. Connelly Executive Director Roanoke Valley History Museum P. O. Box 1904 Roanoke, Virginia 24008 Dear Dr. Connelly: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Roanoke Valley History Museum, in the amount of $500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. MFP:sm Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Carol B. Key, Director Court Appointed Special Advocate Roanoke Valley CASA Foundation P. O. Box 8638 Roanoke, Virginia 24014 Dear Ms. Key: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Roanoke Valley CASA Foundation, in the amount of $2,250.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Carolyn A. Smith Director of Development Science Museum of Western Virginia One Market Square Roanoke, Virginia 24011 Dear Ms. Smith: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Science Museum of Western Virginia, in the amount of $1,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~gl.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Une. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Garry Lautenschlager Executive Director Western Virginia Emergency Medical Services Council P. O. Box 926 Salem, Virginia 24153 Dear Mr. Lautenschlager: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Western Virginia Emergency Medical Services Council, in the amount of $8,093.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc.' James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Katheryn R. Hale Executive Director West End Center for Youth P. O. Box 4562 Roanoke, Virginia 24015 Dear Ms. Hale: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to West End Center for Youth, in the amount of $5,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Humari Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Pamela Kestner-Chappelear Associate Executive Director Information and Referral Center of Southwest Virginia P. O. Box 598 Roanoke, Virginia 24004 Dear Ms. Kestner-Chappelear: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Information and Referral Center of Southwest Virginia, in the amount of $5,600.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 John F. Pendarvis Executive Director Family Service of Roanoke Valley P. O. Box 6600 Roanoke, Virginia 24017 Dear Mr. Pendarvis: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Family Service of Roanoke Valley, in the amount of $35,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm EFIC. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Katherine G. Stockburger Executive Director Conflict Resolution Center, Inc. P. O. Box 1185 Roanoke, Virginia 24006 Dear Ms. Stockburger: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Conflict Resolution Center, Inc., in the amount of $2,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2544 June 13, 2994 File #318 Joseph S. Gaither Athletic Director Inner City Athletic Association 419 Rutherford Avenue, N. E. Roanoke, Virginia 24011 Dear Mr. Gaither: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Inner City Athletic Association, in the amount of $1,800.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Linda Webb, Director Marketing and Development Mill Mountain Theater One Market Square Roanoke, Virginia 24011 Dear Ms. Webb: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Mill Mountain Theater, in the amount of $1,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Julie Hollingsworth, Coordinator RAM House Roanoke Area Ministries 824 Campbell Avenue, S. W. Room No. 5 Roanoke, Virginia 24016 Dear Ms. Hollingsworth: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to RAM House, in the amount of $27,150.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Dr. Ruth S. Appelhof Executive Director Art Museum of Western Virginia One Market Square Roanoke, Virginia 24011 Dear Dr. Appelhof: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Art Museum of Western Virginia, in the amount of $500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, f~_.~__ Mary F.°~Par , CMC/AAE City Clerk MFP: sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Curtis Andrews Executive Director RADAR Unified Human Transportation Systems P. O. Box 13825 Roanoke, Virginia 24037-3825 Dear Mr. Andrews: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to RADAR, in the amount of $22,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028- 060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Dawn Townsend Executive Director Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Townsend: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Northwest Child Development Center, in the amount of $13,032.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Shannon Brabham Executive Director Child Abuse Prevention Council of Roanoke Valley 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Brabham: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Child Abuse Prevention Council of Roanoke Valley, in the amount of $2,500.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~gLa_~,~___ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc.' James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S1W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Susan B. Williams Executive Director League of Older Americans P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to re]ease funds to League of Older Americans, in the amount of $24,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Katherine Garvin Chapter Services Coordinator Blue Ridge Chapter National Multiple Sclerosis Society 3959 Electric Road, S. W., Suite 310 Roanoke, Virginia 24018 Dear Ms. Garvin: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to the Blue Ridge Chapter of the National Multiple Sclerosis Society, in the amount of $1,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Laurie Gubala, Director Development and Public Relations Roanoke Symphony Society 541 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Gubala: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens' Services Committee and the Director of Human Development to release funds to Roanoke Symphony Society, in the amount of $4,000.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 13, 1994 File #318 Estelle K. Nichols Executive Director Bradley Free Clinic of Roanoke Valley 1240 Third Street, S. W. Roanoke, Virg/nia 24016 Dear Ms. Nichols: I am enclosing copy of Resolution No. 32028-060694 concurring in recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1994-95, as more particularly set forth in a report of the Committee under date of June 6, 1994; and further authorizing the Chairperson of the Citizens, Services Committee and the Director of Human Development to release funds to Bradley Free Clinic of Roanoke Valley, in the amount of $17,800.00, providing that objectives, activities, and other reassurances have been submitted and accepted. Resolution No. 32028-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, City Clerk CMC/AAE MFP: sm gnc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and ha~rperson, C ' Citizens' Services Committee Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of June, 1994. No. 32028-060694. A RESOLUTION concurring in the recommendations of the Citizens' Services Committee for allocation of City funds to various nonprofit agencies. WHEREAS, the Fiscal Year 1994-95 budget approved by City Council for the Citizens' Services Committee provides for funding in the amount of $288,075.00; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the City administration; and WHEREAS, 32 requests for City funds in the total amount of $598,994.00 were received by the Citizens' Services Committee from various agencies. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council concurs in the recommendations of the Citizens' Services Committee as to the allocations for funding of various nonprofit agencies as more particularly set forth in the attachment to the Committee Report submitted to this Council dated June 6, 1994. 2. The Chairman of the Citizens' Services Committee and the Director of Human Development are authorized to release funds to the appropriate agency, provided that objectives, activities, and other reassurances have been submitted and accepted. 3. The City Manager, or his designee, is authorized to negotiate a contract for up to $22,700.00 with the Salvation Army for the provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter, the terms of such contract to be approved by City Council when negotiated. ATTEST: City Clerk. 1994-95 emergency. WHEREAS, Government of the exist. Roanoke IN THE COUNCIL OF THE CITY OF ROi%NOKE, VIRGINIA The 6th day of June, 1994. No. 32027-060694. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Health and Welfare Citizen Services Committee (1-32) ................ $ 17,122,148 288,075 1) Fees for Professional Services 2) Subsidies 3) Family Service Protective Services 4) Free Clinic 5) League of Older Americans 6) Roanoke Area Ministries 7 ) RADAR 8) Association for Retarded Citizens 9) Bethany Hall (001-054-5220-2010) $ 8,000 (001-054-5220-3700) (288,075) (001-054-5220-3720) 35,500 (001-054-5220-3721) 17,800 (001-054-5220-3722) 24,000 (001-054-5220-3723) 27,150 (001-054-5220-3725) 22,000 (001-054-5220-3726) 29,300 (001-054-5220-3728) 5,200 10) Big Brothers 11) Child Abuse and Neglect 12) CORD 13) Information and Referral 14) Blue Ridge Multiple Sclerosis 15) NW Child Development 16) Roanoke Symphony Society 17) Roanoke Valley Arts Council 18) Roanoke Valley Speech and Hearing 19) TRUST 20) Western VA Emergency Medical Services 21) Inner City Athletic Association 22) West End Community Center 23) Adult Day Care 24) Tinker Mountain Industries 25) Conflict Resolution Center, Inc. 26) Mill Mountain Theatre 27) Roanoke Museum of Fine Art 28) Roanoke City Health Department (CHIP) 29) The Salvation Army 30) Science Museum of Western VA 31) Court Appointed Special Advocate (CASA) 32) Roanoke Valley History Museum (001-054-5220-3729) (001-054-5220-3730) (001-054-5220-3731) (001-054-5220-3732) (001-054-5220-3733) (001-054-5220-3734) (001-054-5220-3736) (001-054-5220-3737) (001-054-5220-3738) (001-054-5220-3740) (001-054-5220-3741) (001-054-5220-3744) (001-054-5220-3745) (001-054-5220-3746) (001-054-5220-3747) (001-054-5220-3748) (001-054-5220-3749) (001-054-5220-3750) (001-054-5220-3751) (001-054-5220-3752) (001-054-5220-3774) (001-054-5220-3775) (001-054-5220-3776) 4,300 2,500 1,850 5,600 1,000 13,032 4,000 2,500 2,300 7,500 8,093 1,800 5,000 4,300 18,300 2,500 1,000 50O 6,600 22,700 1,000 2,250 5OO BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Office of the City Manager June 17, 1994 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Council Members: Subject: Citizen Services Committee Funding for Smith Mountain Lake 4-H Center At your meeting on Monday, June 6, 1994, there was a question regarding the Citizen Services Committee Report, specifically the Smith Mountain Lake 4-H Center application. The following is in response to that matter. The 4-H Center at Smith Mountain Lake has been sent an application for Citizen Services Committee funding each year since 1991. Particular effort was made this year to ensure that the 4-H Center received an application in light of their request through the City Manager's Office for funding in the summer of 1993. The application for funding from the 4-H Center was not returned to the Citizen Services Committee for consideration of funding for the 1994-95 fiscal year. If you desire additional information, please contact me at 981-2302. Respectfully, W. Robert Herbert City Manager WRH:GDR:pr cc: ~ary F. Glenn D. Parker, City Clerk Radcliffe, Director of Human Development Room 364 Municipal Budding 215 Church Avenue, S W Roanoke V~rgm~a 24011 1591 (7031 981-2333 June 6, 1994 Roanoke, Virginia Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: RECOMMENDATIONS FOR CITIZENS SERVICES COMMITTEE FOR FUNDING OF QUALIFIED AGENCIES I. BACKGROUND The Citizens Services Committee budget was established by City Council, Ordinance #31979-050994, by which the General Fund Budget for Fiscal Year 1994 - 1995 was adopted May 9, 1994. B. Requests from 32 aqencies were received for $598,994 Individual study of each application was made by Committee members, and public hearings were held March 31 and April 5, 1994 to consider the requests and hear applicants. Agencies were notified of tentative recommendations and advised they could Committee's tentative recommendations. allocation appeal the II. CURRENT SITUATION The budqet for Fiscal Year 1994 1995, approved by City Council for the Citizens Services Committee, provides for funds available for allocation in Fiscal Year 1994-1995 in the amount of $288,075.00. Performance audits were conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs. Citizens Services Committee requests that $8,000.00 be designated in the Citizen's Services Committee budget upon approval of City Council to cover monitoring expenses. Performance audits will be conducted by the Council of Community Services in conjunction with the City's Director of Human Development. Performance audits were adopted in 1981 to ensure City funds are being used for the purpose for which they are requested and to further assure that citizens of the City are benefitting from their use. 3. The Committee is pleased with the contents and accuracy of the audits performed during the past year. D. Agencies submit a budget by objective and activity when applying for funds through the Citizens Services Committee. 1. Agency plan of objectives and activities to be accomplished with City funding. 2. Total agency budget and amount of funds generated to the agency by City funding. Regional agencies are required to apply for funding from other localities. The Committee is concerned that some regional agencies are not funded by the other localities (Attachment B). Attached schedule shows recommended funding for allocation to the various agencies. 1. Most agencies are funded for less than their request. Recommended funding amounts reflect the best judgment of the Committee in serving the citizens of the City of Roanoke through these programs. F. Committee deliberations are contained in minutes of meetings on file with the City Clerk. G. Appeals of Committee recommendations, as provided by Council policy, were received after notification to each agency of its tentative recommended allocation. One (1) appeal was filed and was heard May 20, 1994. CHIP requested an appeal to ask the Committee to reconsider their decision. Because of limited funds, the appeal was denied. Bethany Hall -- $5~200.00. The Committee recommends a payment of $20.00 per day for Roanoke City residents, up to a maximum of $5,200.00. The Salvation Army -- $22~700.00. The Committee recommends that $22,700.00 be allocated to The Salvation Army and a contract be executed with The Salvation Army for the provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter. Unified Human Transportation Systems~ Inc. (RADAR) -- $22~000.00. The Committee recommends that $22,000.00 be allocated to Unified Human Transportation Systems, Inc. (RADAR) through Valley Metro in order that Valley Metro may receive credit for providing transportation to the III. A. handicapped. Inner City Athletic Association. The Committee recommends that $1,800 be allocated to Inner City Athletic Association through CORD. RECOMMENDATIONS City Council concur with the funding of agencies in the amounts recommended as indicated on the attached schedule (Attachment A). City Council authorize the Chairman of the Citizens Services Committee and the Director of Human Development to not authorize payment of funds to any agency until objectives, activities, and other reasonable requests of the monitoring staff are submitted and accepted. Transfer $288~075 from the Citizens Services Committee account #001-054-5220-3700, to new line items to be established within the Citzens' Services Committee budget by the Director of Finance. Authorize the City Manager or his designee to negotiate a contract for $22,700.00 with The Salvation Army for the provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter. Council will be asked to authorize the execution of the contract after it has been negotiated. Respectfully submitted, Glenn D. Radcliffe, ChairmanU/! Citizens Services Committee Harold Kyle, Vice Chairman Raleigh Campbell Reverend Frank Feather Stanley Hale Bernice Jones A1 McCain JDR/gr Attachments W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane Akers, Budget Administrator 0 C~ L~ U H MARY F. PARKER City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 8, 1994 File #2-28-42-102-166-178-247-298-468 Neva H. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Mode A. Johnson Project Manager H. R. Foundation, Inc. 11 Franklin Road, S. W. Suite 230 Roanoke, Virginia 24011 Dear Ms. Smith and Mr. Johnson: I am enclosing copy of Ordinance No. 32029-060694 authorizing acceptance of the dedication of a 8,483 square foot area for public right-of-way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc., and a 918 square foot area for public right-of-way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority for use in the Pedestrian Bridge Project, upon certain terms and conditions. Ordinance No. 32029-060694 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. po: Dr. Raymond D. Smoot, Jr., Vice President for Business Affairs and Treasurer, Virginia Tech, 312 Burruss Hall, Blacksburg, Virginia 24061-0142 Margie W. Thomas, Secretary of Virginia Tech Board of Visitors, 210 Burruss Hall, Blacksburg, Virginia 24061-0142 Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of June, 1994. No. 32029-060694. AN ORDINANCE authorizing the acceptance of the dedication of (1) a 8,483 square foot area for public right-of-way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc., and (2) a 918 square foot area for public right-of-way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority for use in the Pedestrian Bridge Project, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The appropriate City officials are authorized to accept the dedication of (1) a 8,483 square foot area for public right-of- way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc., and (2) a 918 square foot area for public right-of-way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority, as more particularly set forth in the report of the Water Resources Committee dated June 6, 1994. Said property to be conveyed at no cost to the City. The instruments conveying said rights-of-way to be in such form as approved by the City Attorney. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Pedestrian Bridge Report - Right-of-Way Dedication The attached report was considered by the Water Resources Committee at its regular meeting on May 23, 1994. The Committee recommends that Council accept the dedication of (1) an 8,483 square foot area for public right-of-way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc., and (2) a 918 square foot area for public right-of-way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority for use in the Pedestrian Bridge Project, in accordance with conditions stated in the attached report. Also, it was noted during the Water Resources Committee discussion that approximately one-third of the green space between Norfolk Avenue and Salem Avenue beside First Union Tower Garage will be dedicated by subdivision plat to right-of-way purpose to provide space and access to the southern end of the pedestrian bridge. Respectfully submitted, Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities Traffic Engineer & Operations CITY OF ROANOKE Interdepartmental Communication DATE: TO: FROM: SUBJECT: May 23, 1994 Members,.Water Resources Committee ~ ~ ~ lltles and '~t ~.mK~e~m& Director, Uti ' ' Operations thru ~o-b~--f~-H~Ebert, City Manager Pedestrian Bridge Report - Right of Way Dedication Backqround: A. H. R. Foundation~ Hotel Roanoke is Inc. owns the property upon which the located. B. City of Roanoke Redevelopment and Housinq Authority owns the property upon which the Conference Center is located. II. Current Situation: Property acquisition for the Pedestrian Bridge Project is being handled by the City and the Virginia Department of Transportation (VDOT). The project is being fast-tracked in an effort to have the bridge open by Spring, 1995. Pedestrian bridge will require the dedication of public right of way and temporary construction easement on the northern end of this bridge. (See attached plat showing right of way needed in red and the temporary construction easement in yellow.) Two (2) deeds will be prepared that would allow (1) a portion of the property owned by H. R. Foundation, Inc. to be dedicated to the City for public right of way and an adjoining temporary construction easement, and (2) a portion of the property owned by the City of Roanoke Redevelopment and Housing Authority to be dedicated to the City for public right of way and an adjoining temporary construction easement as needed for the Pedestrian Bridge Project. III. Issues: A. Need B. Timinq Members, Water Resources Committee Pedestrian Bridge Project May 23, 1994 Page 2 IV. Alternatives: A. Committee recommend to City Council that it accept the dedication of (1) a 8,483 square Ioot area for public right of way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc., and (2) a 918 square foot area for public right of way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority for use in the Pedestrian Bridge Project. 1. Need by VDOT for public right of way and easement is met. Timing to provide right of way for the Pedestrian Bridge as soon as possible is met. Committee not recommend to City Council that it authorize the acceptance of public right of way and temporary construction easement for the Pedestrian Bridge project. 1. Need for right of way is not met at this time. 2. Timing to establish right of way as quickly as possible is not met, potentially adding delays to the pedestrian bridge project. Recommendation: Committee recommend to City Council that it accept the dedication of (1) a 8,483 square foot area for public right of way and an adjoining 10,318 square foot temporary construction easement from H. R. Foundation, Inc.%. and (2) a 918 square foot area for public right of way and an adjoining 941 square foot temporary construction easement from the City of Roanoke Redevelopment and Housing Authority for use in the Pedestrian Bridge Project in accordance with Alternative "A". KBK/WRH/RKB/kh Attachment CC: City Attorney Director of Finance Director of Public Works Traffic Engineer