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Home My WebLink AboutCouncil Actions 06-13-94MUSSER 32032 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL June 13, 1994 7:30 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Mayor Bowers and Council Member Bowles were absent. The I~voeaaon was delivered by The Reverend W. Wilson Jamison, Pastor, Community Christian Church. The Pledge of Allegiance to the Flag of the United States of America. Corporal James E. Brabham lead the presentation of colors in recognition of Flag Day 1994 by Honor Guards of the Roanoke City Sheriffs Office, the Roanoke City Fire Department, the Roanoke City Police Depastment and the Roanoke Emergency Medical Services Deparlment. Council Member John S. Edwards was designated as Chairperson Pro Tem. Welcome. Chairperson Pro Tem Edwards. PUBLIC HEARINGS Public heating on the request of Berglund Chevrolet, Inc., that two tracts of land located on the north side of Maddock Avenue, N. E., between Williamson Road and Courtland Avenue, N. E., identified as Official Tax Nos. 3080901 and 3080902, be rezoned from RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial District. Daniel F. Layman, Jr., Attorney. Adopted Ordinance No. 32032 on first reading. (5-0) File//51 Public hearing on the request of John A. Bright and William T. Bright that two tracts of land, one located at the northwest intersection of 4th Street and Mountain Avenue, S. E., and the other located at the southwest intersection of the same intersection, and identified as Official Tax Nos. 4021001 and 4020326, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Donald L. Wetherington, Attorney. Adopled Ordinance No. 32033 on first reading. (5--0) File//51 Public hearing on the request of John A. Bright and William T. Bright that a section of Mountain Avenue, S. E., bounded on the west by the right-of-way of Interstate 581 and U.S. 220, on the east by the western line of the right-of-way of 4th Street, S. E., on the south by the northern boundary of Official Tax No. 4021001, and on the north by the southern boundary of Official Tax No. 4020326, be permanently vacated, discontinued and closed. Donald L. Wetherington, Attorney. Adopted Ordinance No. 32034 on first reading. (5-0) File #514 2 Public hearing on the request of the Hotel Roanoke Conference Center Commission that all of that certain public fight-of-way of Wells Avenue, N. E., between the western side of Commonwealth Avenue and the eastern side of Jefferson Street, be permanently vacated, discontinued and closed. Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center. Adopted Ordinance No. 32035 on first reading. (5-0) File//247-249-514 Eo Public hearing on proposed amendments to Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended. W. Robert Herbert, City Manager. Adopted Ordinance No. 32036 on first reading. (5-0) File//24-51 e CONSENT AGENDA (APPROVED 5-0) ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CHAIRPERSON PRO TEM AND MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM, OR FORMS, LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from Mayor David A. Bowers with regard to a suggested schedule for the Capital Improvement Program development process. RECOMMENDED ACTION: Concur in proposed schedule of activities. File g40-53-217 3 C-2 A joint report of the City Manager, Director of Finance, Commissioner of the Revenue and City Treasurer with regard to a review of the feasibility of receiving real estate taxes in installments, with more emphasis on changing the April 5 due date, and consideration of quarterly payments on real estate taxes. RECOMMENDED ACTION: Receive and file. File//34--79-106 C-3 Qualification of George A. McLean, III, as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-304 REGULAR AGENDA 3. HEARING OF CITIZF. NS UPON PUBLIC MATTERS: Presentation by the Roanoke Arts Commission with regard to a Mission Statement and current projects. Mimi Hodgin, Chairperson. (5 minutes) Received and filed. File #110-230 4. PETITIONS AND COMMUNICATIONS: a. (1) A communication from The Honorable Donald S. Caldwell, Commonwealth's Attorney, recommending approval of a contract between the Roanoke City General District Court and the Commonwealth's Attorney relating to establishment of a cost collections program in the Commonwealth Attorney's Office; and appropriation of funds in connection therewith. 4 Adopted Budget Ordinance No. 32037-061394 and Resolution No. 32038-061394. (5-0) File g60-62-133-137 (2) A report of the City Manager concurring in the above recommendation. Received and fried. A communication from the Roanoke City School Board recommending appropriation of funds to certain school grant accounts. Adopted Budget Ordinance No. 32039-061394. (5-0) File//60-236-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: Kit B. Kiser, Director, Utilities and Operations, presented a written report with regard to a 30-inch sewage line leak within the basement wall at the Water Pollution Control Plant. Received and filed. File ff27-50 ITEMS RECOMMENDED FOR ACTION: A report recommending authorization to permit the location of tables and chairs adjoining restaurants in the Downtown Service District, upon certain terms and conditions. Adopted Ordinance No. 32040-061394. (5-0) File g24-57-277-514 5 A report recommending approval of Change Order No. 5 to the City's contract with Crowder Construction Company, in the amount of $84,769.55, in connection with Carvins Cove Filter Plant Improvements, Phase I. Adopted Ordinance No. 32041--061394. (5-0) File 0468--472 A report recommending adoption of a measure in support of Federal legislation which would enable local option to control the end destination of solid waste originating from the City limits. Adopted Resolution No. 32042-061394. (5-0) File 4/137-144-253-468 A report recommending appropriation of $1,000.00 to a grant fund account, representing funds received from the Virginia Department of Motor Vehicles to assist in offsetting the cost of special projects operated by the Office on Youth. Adopted Budget Ordinance No. 32043--061394. (5-0) File//60-163-236-304 A report recommending appropriation of $30,342.45 to a grant fund account, representing funds received from the Project FOCUS Grant for reimbursement of costs relating to the job training camp program operated by the Office on Youth. Adopted Budget Ordinance No. 32~.~.-061394. (5-0) File 060-236-304 A report recommending endorsement of a grant application and acceptance of the subsequent grant award from the U. S. Department of Agriculture, in the amount of $123,090.00, for the Virginia Summer Food Service Program; and appropriation of funds in connection therewith. 6 Adopted Budget Ordinance No. 32045-061394 and Ordinance No. 32046-061394. (5--0) File//60-72-178-226-236-246-467 o A report recommending acceptance of the lowest responsible bids submitted by Security Defense Systems Corporation, in the amount of $15,945.00, and Fire & Safety Equipment, in the amount of $6,464.04, for providing X-Ray inspection system and emergency breathing apparatus equipment for the Sheriff's Department; and appropriation of funds in connection therewith. Adopled Budget Ordinance No. 32047-061394 and Resolution No. 32048-061394. (5-0) File g60-121-270-472 b. DIRECTOR OF FINANCE: A report recommending adoption of certain amendments to the City Code relating to bingo and raffle operations, in order to comply with state laws as a result of the 1994 Legislative session. Adopted Ordinance No. 32049--061394. (5-0) File 824-137-285 A report recommending closeout of Community Development Block Grant year B-91-MC-51-0020; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32050-061394. (5-0) File//60-178-236 A report recommending transfer of appropriations for Internal Service Fund charges. Adopted Budget Ordinance No. 32051-061394. (5-0) File g60-355 7 4. A report recommending transfer of appropriations for employee fringe benefits. Adopted Budget Ordinance No. 32052-061394. (5--0) File g60-184 c. CITY ATTORNEY: A report recommending readoption and reenactment of the Code of the City of Roanoke (1979), as amended, in order to recognize amendments made by the 1994 Session of the General Assembly to provisions of the Code of Virginia (1950), as amended, incorporated by reference in the City Code. Adopted Ordinance No. 32053-061394. (5-0) File//5-24-133-137 6. REPORTS OF COMMITTEES: A report of the Roanoke Valley Regional Cable Television Committee recommending approval of the Committee's fiscal year 1994-95 operating budget, in the amount of $116,057.00, including the City's share in the amount of $66,153.00. Council Member Howard E. Musser, Chairperson. Adopted Resolution No. 32054-061394. (5-0) File g60-448 A report of the committee appointed to tabulate bids received for replacement of the wood stage floor at the Roanoke Civic Center Auditorium, recommending that the one bid received by Williams Painting and Remodeling, Inc., in the amount of $136,950.00, be rejected; and that the project be readvertised. Council Member William White, Sr., Chairperson. Adopted Resolution No. 32055-061394. (5-0) File #192 8 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF ao Ordinance No. 32030, on second reading, authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-l, upon certain terms and conditions. Adopted Ordinance No. 32030-061394. (5-0) File//2-27-28 Ordinance No. 32031, on second reading, authorizing donation and conveyance of the City's interest in property identified by Roanoke City Tax No. 2012716 and commonly known as 111 Wells Avenue to the Roanoke Redevelopment and Housing Authority for relocation of the structure located on the property prior to construction of Second Street/Gainsboro Road Project, upon certain terms and conditions. Adopted Ordinance No. 32031-061394. (5-0) File//2-20-166-178-200-247-288-514 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Chairperson Pro Tem and Members of City Council. bo Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: None. 9 June 17, 1994 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Budget Ordinance No. 32037-061394 Resolution No. 32038-061394 Budget Ordinance No. 32039-061394 Ordinance No. 32040-061394 Ordinance No. 32041-061394 Resolution No. 32042-061394 Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 Ordinance No. 32046-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Budget Ordinance No. 32050-061394 Budget Ordinance No. 32051-061394 Budget Ordinance No. 32052-061394 Ordinance No. 32053-061394 Resolution No. 32054-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm gnc o Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Budget Ordinance No. 32037-061394 Resolution No. 32038-061394 Budget Ordinance No. 32039-061394 Ordinance No. 32040-061394 Ordinance No. 32041-061394 Resolution No. 32042-061394 Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 Ordinance No. 32046-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Budget Ordinance No. 32050-061394 Budget Ordinance No. 32051-061394 Budget Ordinance No. 32052-061394 Ordinance No. 32053-061394 Resolution No. 32054-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. MFP: sm Sincerely, Mary F .~%'~/P~'~Parker, CMC/AAE City Clerk Enc. Room 456, Municipal Building 215 Church Avenue, S.W,, Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pert~n to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Resolution No. 32038-061394 Ordinance No. 32040-061394 Ordinance No. 32041-061394 Resolution No. 32042-061394 Ordinance No. 32046-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 Resolution No. 32054-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. MFP: sm Sincerely, Mary F. Parker, CMC/AAE City Clerk Ene. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32037-061394 Resolution No. 32038-061394 Budget Ordinance No. 32039-061394 Ordinance No. 32041-061394 Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 Ordinance No. 32046-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Budget Ordinance No. 32050-061394 Budget Ordinance No. 32051-061394 Budget Ordinance No. 32052-061394 Resolution No. 32054-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, C~M~ Mary F. Parker, City Clerk MFP: sm Eric. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32037-061394 Resolution No. 32038-061394 Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc· Room 456, Municipal Building 215 Church Avenue, S.W,, Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Ronald S. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albright: I am attaching copy of the following measures that pertain to your department: Resolution No. 32038-061394 Ordinance No. 32040-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F.%arker, CMC/AAE City Clerk MFP: sm Enc. Room 456. Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2.541 June 17, 1994 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Clayne M. Calhoun Law Librarian Roanoke, Virginia Dear Ms. Calhoun: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Patsy Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, City Clerk MFP:sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 961-2541 June 17, 1994 E. Wayne Harris, Superintendent Roanoke City Schools Roanoke, Virginia Dear Mr. Harris: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32039-061394 Ordinance No. 32046-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, CMC/AAE City Clerk MFP: sm Ene, pc: Charles W. Day, Chairperson, Roanoke City School Board, 1830 Grayson Avenue, N. W., Roanoke, Virginia 24012 Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board Room 456, Municipal Building 215 Church Avenue, S.W,, Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Charles A. Harlow Acting Grants Monitoring Administrator Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32039-061394 Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 Ordinance No. 32046-061394 Budget Ordinance No. 32050-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, p~..._ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 Ordinance No. 32046-061394 Budget Ordinance No. 32051-061394 Budget Ordinance No. 32052-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Snc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Kenneth S. Cronin Personnel Manager Roanoke, Virginia Dear Mr. Cronin: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32040-061394 Budget Ordinance No. 32051-061394 Budget Ordinance No. 32052-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456. Municipal Building 215 Church Avenue, S.W.. Roanoke, Virginia 24011 (7'03) 981-2541 June 17, 1994 Phillip F. Sparks Acting Chief Economic Development Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32040-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Ordinance No. 32040-061394 Ordinance No. 32041-061394 Resolution No. 32042-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, p~../~...~_ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456. Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Ordinance No. 32040-061394 Ordinance No. 32041-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 L. Bane Coburn Project Manager Roanoke, Virginia Dear Mr. Coburn: I am attaching copy of the following measure that pertains to the Engineering Department: Ordinance No. 32041-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456. Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 {703) 981-2541 June 17, 1994 Sarah E. Fitton Engineering Coordinator Roanoke, Virginia Dear Ms. Fitton: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. t-"x,~,Sincerely' ~.,~. Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Ellen S. Evans Cost Construction Clerk Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32041-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32041-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municil:)al Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung; I am attaching copy of the following measure that pertains to your department: Resolution No. 32042-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. l~arker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Vickie Lo Price, Administrator Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32045-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, ]994. If you have questions, please do not hesitate to call me. Sincerely, p~_._ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable W. Alvin Hudson City Sheriff Roanoke, Virginia Dear Mr. Hudson: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Deborah J. Moses Chief of Billings and Collections Roanoke, Virginia Dear Ms. Moses: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32049-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. ~arker, CMC/AAE City Clerk MFP: sm Enc. pc: Dana D. Long, Tax Compliance Administration - Bingo/Raffle Compliance Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Gordon E. Peters City Treasurer Roanoke, Virginia Dear Mr. Peters: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32049-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, p~.. Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Marsha Compton Fielder Commissioner of Revenue Roanoke, Virginia Dear Ms. Fielder: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32049-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. MFP: sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Dana D. Long, Tax Compliance Administration - Bingo/Raffle Compliance Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 M. David Hooper Police Chief Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32053-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, MaryF.~arker, City Clerk CMC / AAE MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W,, Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32031-06]394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, CMC / AAE MFP: sm Enc. pc: City Clerk Robert K. Bengtson, Traffic Engineer Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Bobby E. Chapman, Manager Civic Center Facilities Roanoke, Virginia Dear Mr. Chapman: I am attaching copy of the following measure that pertains to your department: Resolution No. 32055-061394 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue. S.W.. Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Kenneth E. Trabue, Chief Judge The Honorable Roy B. Willett, Judge ~rhe Honorable G. O. Clemens, Judge ~The Honorable Clifford R. Weckstein, Judge he Honorable Diane M. Strickland, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge Trabue, Judge Wi]]ett, Judge Clemens, Judge Weckstein and Judge Strickland: I am attaching copy of the following measure that pertains to the Circuit Court: Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, y . er, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 The Honorable Edward S. Kidd, Jr., Chief Judge The Honorable Richard C. Pattisall, Judge ~l~e Honorable Julian H. Raney, Jr., Judge General District Court Roanoke, Virginia Dear Judge Kidd, Judge Pattisall and Judge Raney: I am attaching copy of the following measures that pertain to the General District Court: Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 /"l~he Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Judge Clarke, Judge Ferguson and Judge Trompeter: I am attaching copy of the following measures that pertain to the Juvenile and Domestic Relations District Court: Ordinance No. 32040-061394 Ordinance No. 32049-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32030-061394 Ordinance No. 32031-061394 Ordinance No. 32041-061394 Resolution No. 32042-061394 Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Budget Ordinance No. 32051-061394 Resolution No. 32055-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~i,,~/,~_ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Mueicipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32047-061394 Resolution No. 32048-061394 Budget Ordinance No. 32051-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~ .... Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc, Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 Marion Vaughn-Howard Youth Planner Roanoke, Virginia Dear Ms. Vaughn-Howard: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32043-061394 Budget Ordinance No. 32044-061394 Budget Ordinance No. 32045-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32051-061394 Ordinance No. 32053-061394 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 March 28, 1994 Dear Mayor: National 1301 Pennsylvania Avenue N.W. League Washington, D.C. of 20004 Cities (202) 626-3000 Fax: (202) 626-3043 )'IA.Y 5- Officers Sharpe James I am writing this letter to the leaders of our. n~fi~'s cpi .... ~ v~,,--.-.,w, · ~a a.u towns to encourage you to lead your community in observing Flag Day on Ju/~ 14. a~d to join with other communities thr in this ' - . oughout America year s 15th annual Pause for the~e,~ Allegiance." Whether seen at Olympic ceremonies to honor our medal winners, flying atop the White House, or leading the way for a high school marching band, no symbol represents our ideals so immediately and universally as the American flag. The Pledge of Allegiance has become just as enduring a statement about our nation as the flag it honors; it is an affirmation of our shared beliefs and national spirit. The "Pause for the Pledge" is a call for Americans everywhere to join in reciting the Pledge of Allegiance at 7 p.m. EDT on Flag Day. Conceived in 1980 by the National Flag Day Foundation in Baltimore, this annual event has gained widespread support from the President and Congress, from state and local leaders, and civic, business, service, and educational groups nationwide. The "Pause for the Pledge of Allegiance" was made an official Flag Day ceremony by an Act of Congress in 1985. President Clinton has been invited to lead this year's national" - in Baltimore, where Francis Scott K ,, Pause for the Pledge at Fort McHenry ey wrote the Star Spangled Banner" during the War of 1812. And once again, youth representatives will carry the flags of all 50 states as part of the ceremony. In its eftbrt to spread the word about Flag Day and the Pause for the Pledge of Allegiance, the National Flag Day Foundation and its operating arm, the National Flag Day Committee, have prepared a very useful set of materials about activities, background, promotional ideas, sample resolution, participants, checklists and other suggestions for organizing local Flag Day events. If you would like to obtain this intbrmation for your community, please fill out the enclosed request sheet from the National Flag Day Committee and send it to the address appearing on the Flag Day letterhead. I hope you can join in organizing and helping to lead this unifying event in your community on Flag Day, 1994. Sincerely, ames, ~ ~v~ayor of Newark ew Jersey enclosure Past Pres/dents; Sidney earthe ely, Mayor New Orleans, Louisiana *Ferd Harrison, Mayor, Sc~tlend Neck, Norlh Carolina · Cathy Reynolds, Councilwoman al-Large, Denver, Colorado · D/rectors: Lucy T. A eh, Mayo Louisburg i~orth Carolina · Ann Aza , Mayor Fort Collins Colorado Lock Beachum, Sr., Councilman, Yourlg3town, Ohio · Don eennlnghoverh Executive June 17, 1994 File #40-53-217 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Mayor David A. Bowers with regard to a suggested schedule for the Capital Improvement Program development process, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. On motion, duly seconded and adopted, Council concurred in the proposed schedule of activities. Sincerely, Mary F. Parker, City Clerk CMC/AAE MFP: sm mne. pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 June 10, 1994 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Mrs. Bowles and Gentlemen: Subject: Capital Improvement Program Development Process I have attached for your review a document entitled "Suggested Schedule for Capital Improvement Program" that has been prepared by the City Manager, in consultation with the City Attorney as to legal requirements, and reviewed with me. This document details the sequence of activities that must take place in order that City Council might (1) adopt a new capital improvement program to be primarily funded with general obligation bonds and (2) hold a voter referendum (special election) on the issuance of these bonds in connection with the November 8, 1994, general election. By holding the referendum on November 8th, we will commit to funding in a timely way the necessary capital improvements approved by our citizens, and avoid the inconvenience and expense of holding a special election on an alternate date. This is a very inflexible, bm workable, schedule if City Council commits the necessary time and effort to making it work. There are several state legal requirements which regulate why the process must flow as it is described in the attachment: Special election - voter referendum - Section 24.2-682, Code of Virginia (1950), as amended, requires the Circuit Court to enter the order for a special election, i.e. the voter referendum, at least 60 days prior to the election. If the referendum is to be held on November 8th, then the order must be entered by September 8th. After the court order is entered, the special election must still be approved by the United States Department of Justice under the Voting Rights Act. Also, Section 24.2-612 requires that absentee ballots in any general or special election be delivered to the registrar at least 45 days prior to the date of the election. There must also be some additional lead time to allow checking of ballot proofs and printing of the ballots, so a 60 day lead time for the delivery of absentee ballots is quite likely. Issuance of general obligation bonds - Section 15.1-171.1 requires that City Council must hold a public hearing before adopting any ordinance authorizing the issuance of bonds. Section 15.1-504 requires that the public hearing be advertised once a week for two consecutive weeks prior to the date of the public hearing. City Council's new meeting schedule requires the holding of any public hearings on the second Monday of each month at 7:00 p.m. Unless City Council calls a special session for the required public heating on the issuance of bonds, the only possible date for the hearing is August 8th. The designated date for public hearings during September is September 12th, which falls after the 60-day cutoffdate for the entry of a court order by the Circuit Court for the special election. And the designated date for public hearings in July is July 1 lth, which does not allow adequate time for the two weekly advertisements of the public hearing at~er City Council agrees on the content of the capital improvement program and the amount of bonds necessary to adequately fund it. Because of the stated legal requirements, I strongly suggest to you that this schedule must be followed very closely if City Council desires to adopt a new capital improvement program, fund it through the issuance of general obligation bonds, and submit the issuance of such bonds to voter approval via referendum on November 8th, 1994. City Council's active involvement in the process would consist of the following activities on the dates indicated: Individual introductory briefings by City staff during the week of June 27th through JuN 1st - these briefings will be approximately 2 hours in length and will be scheduled at your convenience by the City Manager's office. These briefings will be held in the City Manager's Conference Room. A City Council capital improvement program development workshop with City staffon Tuesday, July 5th, that will begin immediately following City Council's organizational meeting at 2:00 p.m., and continue until approximately 5:00 p.m. This meeting will be held in Room 306, Municipal North. Adoption of a resolution endorsing the pro~ects to be included in the capital improvement program and the amount of general obligation bonds to be submitted to voter approval at City Council's regularly scheduled meeting on Monday, July 1 lth, at 10:00 a.m. Participation in a public hearing on the issuance of bonds on Monday, August 8th, at 7:00 p.m. After the public hearing, City Council must adopt ordinances authorizing the issuance of bonds and the holding of the special election to insure a November 8th, 1994 referendum. Please review this schedule prior to the regularly scheduled meeting of City Council on Monday, June 13th, and advise me of any concerns that you may have. It is my intention to submit this schedule for adoption by City Council as part of the consent agenda on that date. Sincerely, Mayor Attachment CC; W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance SUGGESTED SCHEDULE FOR CAPITAL IMPROVEMENT PROGRAM Date June 27 - July 1 (tobe scheduled) Tuesday, July 5 2:30 p.m. - 5:00 p.m. Monday, July 11 10:00 a.m. Wednesday, July 20 Friday, July 22 Sunday, July 24 Monday, July 25 10:00 a.m. Act~i~ City Manager and Director of Finance conduct individual meetings with City Council members to review: Status of current capital improvement projects - New capital improvement project requests City's financial capacity for funding new projects - Proposed criteria to be used in evaluating the relative priority of new projects Time schedule necessary to prepare for a November, 1994 bond referendum Workshop with City Council members: Public review and discussion of information shared with City Council members during individual briefings City Council refers capital projects requiring funding to City Manager for application of evaluation criteria and generation of recommended capital improvement program for July 1 lth City Council meeting City Council adopts resolution endorsing projects to be included in capital improvement program, aggregate amount of bond issue, amount of bond issue to be dedicated to each category of public capital improvement, date of referendum and question to be placed before electorate Public heating advertisement on ordinances authorizing the issuance of bonds delivered to newspaper Bond issuance ordinances must be approved by bond counsel and election ordinance must have been approved by State Board of Elections Advertisement of public hearing on ordinances authorizing the issuance of bonds appears in newspaper; ordinances on file in City Clerk's Office Recommended capital improvement program document forwarded to City Council by City Manager Sunday, July 31 Second advertisement of public hearing on ordinance authorizing the issuance of bonds appears in newspaper Date Monday, August 8 7:00 p.m.. Tuesday, August 9 ? Same day Circuit Court enters order Tuesday, November 8 Activity Public hearing by City Council, adoption of ordinance authorizing the issuance of bonds and adoption of ordinance directing and providing for a bond referendum Motion presented to Circuit Court Circuit Court enters order of referendum Request approval of Department of Justice with respect to bond referendum No objection of Department of Justice as to bond referendum Bond referendum June 13,1994 Honorable Mayor and Members City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: City Council requested the City Treasurer, Director of Finance, Commissioner of the Revenue, and City Manager to review the feasibility of receiving real estate taxes in installments, with more emphasis on changing the April 5 due date, and consideration of quarterly payments on real estate taxes. Real estate taxes are billed in two installments, due October 5 and April 5, of each fiscal year. These payment dates were established in 1981 when the City changed the real estate assessment year from calendar to fiscal year to coincide with the fiscal year budget. In addition, the City also changed from quarterly to semiannual real estate tax payments. Various factors were considered when these changes were put into effect. Under the quarterly payment system property owners were mailed an annual tax bill. Property owners that pay directly to the City Treasurer, rather than through escrow companies, had to remember to make their quarterly payments. The City believed that customer service would be improved if the property owners were mailed a bill when taxes were due. Processing and mailing approximately 42,000 tax bills involves considerable administrative effort and approximately $10,000 in postage for each mailing. Taking this into account, City Council concurred that two installments were preferable. The following factors were considered when establishing the payment dates: Periods of heavy cash outflow for property owners, e.g., vacations, beginning of school year, Christmas, other tax due dates; Property owners typically receive tax refunds from state and federal returns that may be used to help pay other taxes; and Cash flow needs of the City. There are in excess of 42,000 parcels of real estate in the City of Roanoke. The taxes on 40% of these parcels are paid by escrow companies that receive monthly payments from property owners. The remaining 60% of parcels are paid Honorable Mayor and Members City Council June 13, 1994 Page 2 directly to the Treasurer by the property owner. There are approximately 25 property owners who now make partial payments on their real estate taxes to the City Treasurer. The Treasurer will accept partial advance payments from any property owner who would like to do so. The Committee recommends that all taxpayers be informed with their initial FY 1994-95 tax bill that they may make advance installment payments on their taxes. (Copy attached as Exhibit I). This method allows taxpayers even more flexibility to help accommodate their budgets. The Committee recognizes that some citizens who do not make monthly mortgage and escrow payments may need the opportunity to make advance partial payments of their real estate taxes as opposed to two payments per year. Citizens will be informed of the availability of this service with a notice to be included with the original real estate tax ticket mailing in August, 1994. The Committee recommends that April 5 is an appropriate due date for the second installment of real estate taxes. The April 5 due date was established to allow reasonable time after the holiday season yet before the personal property due date. State and Federal Tax deadlines that fall near this due date were also taken into consideration. A majority of homeowners receive refunds from their state and federal returns and have the option to increase payroll tax deductions or increase quarterly tax payments. It is very difficult to identify dates within the calendar year that do not coincide with other potential payment dates for the typical property owner. The Committee further reiterates that by allowing citizens the ability to make partial advance payments on their real estate taxes affords them a greater degree of flexibility. Attempting to establish more due dates/deadlines creates more "conflict resolution" situations for our citizens City Manager ~,Commissione~- of the Revenue JDG/JAH:s Attachment ~Direct°r'of Finance City Treasurer Exhibit I CITY OF ROANOKE, VIRGINIA PLEASE READ Enclosed is your 1993-94 Real Estate Tax Bill(s). The tax is payable in two installments on or before October 5th and April 5th. The Treasurer's Office will accept partial advance payments of your real estate tax. Full payment of each installment is required prior to the semi-annual due dates of October 5th and April 5th. Any remaining balance due after each due date is subject to the standard 10% non-payment penalty. If monthly or quarterly Real Estate Tax payments would assist you in budgeting your annual income, please call (703) 981-2561 and a representative of the City Treasurer's Office will assist you. June 17, 1994 File #15-110-304 Thomas H. Miller, Chairperson Youth Services Citizen Board 3429 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Miller: This is to advise you that George A. McLean, III, has qualified as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: s m pc: Marion Vaughn-Howard, Youth Planner Sandra H. Eakin, Deputy City Clerk Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981.2541 Oath or Affirmation of O~Ice~l: -8 ?1 :~,' Commonwealth of Virginia, City of Roanoke, to-wit: I, George A. McLean, III , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term of three years ending May 31, 1997. according to the best of my ability. So help me God. Subscribed and sworn to before me, this ~ ~ ~ day of ~ :!,i~o~. 197'/ ARTHUR B. CRUSH, III, CLERK ,DEPUTYCLERK ROANOKE ARTS COMMISSION MISSION STATEMENT The mission of the Roanoke Arts Commission, appointed by the Roanoke City Council, is to serve citizens of the City of Roanoke, Virginia, by advancing the quality and availability of public art, arts education and humanities. GOAL I: To increase the quality and availability of public art in the City of Roanoke. Objective I: To advocate with City Council for the permanent allocation of One percent of all capital construction projects toward the purchase/inclusion of appropriate art; Objective II: To advise the City Manager and City Council on the design appropriateness of all proposed public art projects; Objective III: To plan, solicit, and select with the City Manager's Office and other participants, public art for inclusion in The Hotel Roanoke's renovation and associated downtown construction; Objective IV: To plan, and advise on Sister Cities monument; Objective V: To complete the airport sculpture by installing suitable lighting; and Objective VI: To take appropriate actions to document and conserve existing public art. GOAL II: Enhance the urban environment by integrating aesthetic consideration into the local decision-making process. Objective I: To increase the involvement of artists, crafts- people, and arts professionals within the government structure; Objective II: Create a program of public art and design for private development, industrial development and public construction; and Objective III: To develop criteria for the City and Downtown Roanoke, Inc., on the design of public signage and information kiosks. GOAL Ill: To increase public knowledge of the arts and their impact on the local community. Objective I: To continue the High School Art Show in 1994 in partnership with another arts group (s) for eventual production by others and sponsorship by the Commission; Objective II: To develop with the Arts Council of the Blue Ridge · a guide to public art; Objective III: To encourage cooperative activities between City schools and arts organizations; and Objective IV: To promote the arts' contributions to multi-cultural understanding. GOAL IV: To participate with the City Manager's Office in the City's budget process as it relates to the arts. Objective I: To assist City Government in identifying possible funding sources and preparation of grants as they relate to the arts; Objective II: To advise City Councii on distribution of all State and Federal arts funding; and Objective III: To assign a specific liaison for the Arts Commission in the City Manager's Office with an Arts Commission telephone listing. June 17, 1994 File #62-133-137 Robert H. Baldwin Executive Secretary Supreme Court of Virginia Administrative Office Third Floor 100 North Ninth Street Richmond, Virginia 23219 Dear Mr. Baldwin: I am enclosing copy of Resolution No. 32038-061394 authorizing execution of a contract between the City of Roanoke, the Clerk of the Roanoke City General District Court and the Commonwealth's Attorney for the City of Roanoke to provide for establishment of a cost collection program, including a cost collection unit, for the collection of fines and court costs which are ninety days or more past due. Resolution No. 32038-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. P~rker, CMC/AAE City Clerk MFP: sm ERe. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIk The 13th day of June, 1994. No. 32038-061394. A RESOLUTION authorizing the execution of a contract between the City of Roanoke, the Clerk of the Roanoke City General District Court and the Commonwealth's Attorney for the City of Roanoke to provide for the establishment ora cost collection program. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager, for and on behalf of the City, is hereby authorized to enter imo a contract with the Clerk of the Roanoke City General District Court and the Commonwealth's Attorney for the City of Roanoke to provide for the establishmem of a cost collection program, including a cost collection unit, for the collection of frees and court costs which are ninety days or more past due. 2. The contract shall further provide that the City shall from-fund operation of the cost collection unit. Thirty-five percent (35%) of revenues collected by such unit shall be deemed a collection fee, and the City shall be reimbursed for the funding of operation of the unit out of the cost collection fee, with the ranminder oftbe fee to be divided equally between the City and the Commonwealth of Virginia. 3. The comract shall be in substantially the same form as that attached to the June 13, 1994 report oftbe Commonwealth's Attorney to this council, and the contract shall be approved as to form by the City Attorney. ATTEST: City Clerk. 1994-95 emergency. WHEREAS, Government of the exist. IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA The 13th day of June, 1994. No. 32037-061394. AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Judicial Administration Commonwealth Attorney (1-14) ...................... $ 3,712,717 822,413 Revenue Fines & Forfeitures (15) ............................ $ 703,992 1) Regular Employee Salaries 2) Temporary Employee Wages 3) City Retirement 4) FICA 5) Hospitilization Insurance 6) Dental Insurance 7) Life Insurance 8) Telephone 9) Administrative Supplies 10) City Information Systems 11) Management Services (001-026-2211-1002) $ 25,000 (001-026-2211-1004) 1,920 (001-026-2211-1105) 3,080 (001-026-2211-1120) 1,912 (001-026-2211-1125) 2,220 (001-026-2211-1126) 96 (001-026-2211-1130) 164 (001-026-2211-2020) 5,000 (001-026-2211-2030) 500 (001-026-2211-7005) 200 (001-026-2211-7015) 200 12) Expendable Equipment <$500 13) Furniture & Equipment >$500 14) Other Rental 15) Court Judgement Collection Fees (001-026-2211-2035) 9,200 (001-026-2211-9005) 7,500 (001-026-2211-3075) 12,000 (001-020-1234-0404) 68,992 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia June 13, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia SUBJECT: Establishing a Cost Collections Unit of the Roanoke City Commonwealth's Attorney Office Dear Mayor and Members of City Council: I concur with the Roanoke City Commonwealth's Attorney's recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/dh Attachment CC: City Attorney Director of Finance Budget Administrator Commonwealth's Attorney DONALD S CALDWELL COMMONWEALTN S A3~-ORNEY c,,.,MMoNWEALTH' OF NI4- CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S A~ORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 AREA CODE 703 TEL NO 981-2626 June 13, 1994 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, VA Subject: Establishing A Cost Collections Unit of the Roanoke city Commonwealth's Attorney Office Dear Mayor Bowers and Members of City Council: I. Backqround The Commonwealth's Attorney has the responsibility to institute proceedings for the collection and satisfaction of judgements issued in Courts of the Commonwealth. §§19.2-348 & 19.2-349 Code of Virginia. To enhance collection efforts, Sl-26 of Chapter 994 of the 1993 Acts of Assembly authorizes the Commonwealth's Attorney and the Locality to enter into a contractual agreement with the Court system to establish and fund formal collection programs. The fundinq of the proqram is from costs collected and the Locality shares on a 50-50 basis any revenue above expenses with the State. No local funds are required for the program. By letter dated April 25, 1994, Robert N. Baldwin, Executive Secretary of the Virginia Supreme Court, has approved the establishment of a collection program in Roanoke City. Copies of Donald S. Caldwell's letter outlining the proposal and Mr. Baldwin's letter approving same are attached for your review. Members of City Council Subject : Establishing A Cost Collections Unit of the Roanoke City Commonwealth's Attorney Office June 13, 1994 Page 2 II. Current Situation ae In attempting to collect judgements, the Commonwealth's Attorneys office is forced to use secretarial staff to do this duty as an additional responsibility. While the return for this effort is very good, this situation provides no oPPortunitY to receive fundinq to invest in imDrovin~ the collection effort. The Locality currently has no means to receive a portion of state fine and costs assessed and collected. III. Issues Approve contract between Roanoke City General District Court and the Roanoke City Commonwealth's Attorney for the cost collections program. Fundinq for the collection program will be recovered from costs collected. IV. Alternatives ae City Council approve contract between the Roanoke City District Court and the Roanoke City Commonwealth's Attorney, and appropriate $68,992 to accounts to be established by the Director of Finance. 1. Cost collection efforts will be enhanced because: a) a full time position will be dedicated to collection; b) funding will be available for part-time evening help to man phone banks for direct contact with debtors; c) funding for necessary resources will be available to aid in debtor location and researching debtor assets (VEC reports, credit bureau reports, tax set-off information); The entire cost of the proqram will be funded out of the proceeds of the money collected. 3. The City will have an opportunity to share in state revenue. Members of City Council Subject : Establishing A Cost Collections Unit of the Roanoke City Commonwealth's Attorney office June 13, 1994 Page 3 City Council not approve the contract between the Roanoke City General District Court and the Roanoke Commonwealth's Attorney. 1. Collection efforts will remain the same as now; Costs would remain the same but a substantial amount of unpaid judgements which are collectable will not be collected because of a lack of resources. 3. Opportunity to share in State revenue lost. V. Recommendation City Council concur with alternative "A" and allow and approve the contract between the Roanoke City General District Court and the Roanoke City Commonwealth's Attorney. Authorize the City Manager to sign and execute all appropriate documents pertaining thereto. Appropriate the followinq budqet for the Cost Collections Unit of the Commonwealth's Attorney Office to accounts to be established by the Director of Finance: 1. Expenses: a) b) c) d) e) f) g) h) i) J) k) l) m) n) Salaries $25,000.00 Temporary Wages 1,920 00 City Retirement 3,080 00 Employer FICA 1,912 00 Hospitalization Insurance 2,220 00 Dental Insurance 96 00 Life Insurance 164 00 Telephones 5,000 00- Administration Supplies 500 O0 Internal Services - CIS 200 00 Management Services (copies) 200 00 Expendable Equipment 9,200 00, Furniture & Equipment 3,500 00. Computer Software 4,000.00* O0 O0 o) Rent $12,000. Total $68,992. * start up expenses - After initial start up expenses, estimated that the annual budget for the program will be approximately $50,000. it is Members of City Council Subject : Establishing A Cost Collections Unit of the Roanoke City Commonwealth's Attorney Office June 13, 1994 Page 4 2) Estimated Revenues: Court Judgement Collection Fees $68,992.00 (Note that any excess in revenue shall be split equally between the City and the State.) Respectfully submitted, Donald S. Caldwell Commonwealth's Attorney DSC:wbw cc: City Manager City Attorney Director of Finance Budget Administrator SUPREME COURT OF VIRGINIA ADM INISTRAT~VE OFFICE THIRD FLOOR [00 NORTH NINTH STREET R[CHMOND~ VIRGINIA 23219 April 25, 1994 Mr. Donald S. Caldwell Commonwealth Attorney City of Roanoke 315 Church Ave. Roanoke, Virginia 24016 RE: Fines and Cost Collections by the Roanoke City Commonwealth's Attorney Office for the Roanoke City General District Court Dear Don: I am writing in response to your request of March 9, 1994 regarding the modification of your existing collection process. We have reviewed the proposal submitted by your office and the Roanoke City General District Clerk's Office. It appears this proposal will provide enhancements to the current method of collection. Our office will approve this proposal as long as the conditions previously discussed and outlined below are met. The basic procedures agreed upon by all parties are as follows: Collection efforts are made on 90 day and over past due accounts: (the clerk will continue to give a list of such accounts to the Commonwealth's Attorney for institution of collection procedures) Money subject to collection is received from the defendant by the clerk's office through the existing automated financial system; o The General District Court Clerk's Office determines collection revenue received from the 90 day and over past due accounts on a daily basis from the Receipts to Collection Accounts Report (BU003) (State and Local); o The General District Court Clerk would determine the percentage fee for collections to be subtracted from the local or state fines and journal voucher to the appropriate revenue holding account. The Management Information System Department recommends the use of Revenue Account Code 404 - Collection Account Receipts. These funds will be transmitted to the Roanoke City Director of Finance on a weekly basis. The Clerk of the General District Court then distributes the appropriate portion of the remaining money collected to the State and Locality by check using forms 270 and DC-14 to the Circuit Court as is the current weekly closeout procedure. The Locality pays the actual expenses of the Commonwealth Attorney's Collection Program from the percentage fee received from the General District Court and then divides the remaining funds 50/50 between the Locality and the State. The remaining portion due the State is remitted to the Circuit Court Clerk. Procedures are to be established to document the actual expenses incurred by the Commonwealth Attorney's Office for submission to the City of Roanoke Director of Finance. A written contract shall be established containing these procedures with the stipulation of termination of the contract for any reason whatsoever by any party to the contract. The proposed contract shall be reviewed and approved by the Supreme Court of Virginia, Office of the Executive Secretary and the Office of the Auditor of Public Accounts. 10. Once review and approval has been received, the contract shall be signed by the Roanoke City Commonwealth Attorney, the Clerk of the City of Roanoke General District Court, and the Director of Finance for the City of Roanoke. I hope this letter outlines the necessary steps towards implementation of your proposal. If we can be of any assistance, please feel free to call on us. .~rel~, ~-~c~ert N. Baldwin cc: Joe Stepp Jim Grisso Ron Albright GoHMONWEALTI+ OF VIR61NiA. CITY OF ROANOKE March 9, 1994 Mr. Donald R. Lucido Supreme Court of Virginia 100 North Ninth Street Third Floor Richmond, VA 23219 P~E: Fines and Cost Collections by the Roanoke City Commonwealth's Attorney Office for the Roanoke City General'District Court Dear Don: In anticipation of our meeting scheduled for March 30, 1994, I thought I would write a letter to apprise you of the nature of our idea and provide you an opportunity to consider it because I truly believe that, if afforded the opportunity to try this idea, it can be shown to be a more effective, cost-efficient way for a governmental unit to collect court costs. The hurdle is to be given the opportunity to prove this by deviating from the procedure suggested by the Auditor. In reviewing the following information, please bear in mind that this proposal has been reviewed by and is acceptable to the Roanoke City General District Clerk's Office. As you may know, these two offices have and do work well together and have collected a significant amount of money by cooperation and innovation. In essence, the proposal is to establish a collection program which mirrors the current collection practices of private and governmental collection programs except that the Clerk of the General District Court would actually (1) receive the money paid into the court and (2) determine and pay over the appropriate percentage of state and local money to the locality collection fund. Page 2 March 9, 1994 The General District Court Clerks Office and this Office feel that the merit of this proposal lies in the fact that: (1) it incorporates an existing asset to receipt the money collected (the clerk's office as opposed to the hiring of additional personnel by a collection agency) with minimal additional workload for the Clerk's staff; (2) upon receipt of the money it allows the Clerk to immediately provide the debtor with a receipt and Operator's License Reinstatement Form (DC-30) without any delay; (3) it provides the State a clear audit trail; (4) it eliminates the possibility of embezzlement or fraud beyond the clerk's office; (5) it eliminates the necessity to bond additional personnel to handle money; (6) it provides a simple method to determine total dollar amounts collected as well as the percentage to go to the locality collection fund by utilization of the existing Court's computer based financial system; and (7) it avoi'ds governmental waste of resources by eliminating unnecessary duplication of accounting work. The basic procedure can be outlined as follows: (1) Collection efforts are made on 90 day and over past due accounts; (the clerk will continue to give a list of such accounts to the Commonwealth's Attorney for institution of collection procedures) (2) Money subject to collection is received and coded by the Clerk through the existing automated financial system; (3) The General District Court Clerk determines collection revenue from 90 day and over past due accounts on a daily basis from the Receipts to Collection Accounts form (BU003) (State and Local); (4) The General District Court Clerk, on a weekly basis, would directly remit to the locality the percentage fee for collections. .This would be accomplished through the use of an existing but currently unused revenue account on the computer financial system. (example: Code 237 - Local Miscellaneous Cost) (5) The General District Court Clerk then distributes the appropriate portion of the remaining money collected from 90 day and over past due accounts to the State and Locality by check with forms 270 and DC14 to Circuit Court as is the current procedure; Page 3 March 9, 1994 (6) The Locality pays actual expenses of the collection program from the percentage fee collected and then divides remainder 50/50 with the State. The portion due the State is remitted to the Circuit Court Clerk. I hope that this letter will help explain our proposal. We are anxious to expand our collection efforts, but, until now, have been limited by lack of resources to do the job properly. It would have been easier to simply incorporate the proposal as originally sent out but in this day of tight resources, I am asking to be allowed the opportunity to try to show a better way. Sincerely, Donald S. Caldwell Commonwealth, s Attorney City of Roanoke DSC:wbw cc: Joe Stepp Jim Grisso Robert Byrd Ron Albright Carolyn S!usher SUPREME COURT OF' VIRGINIA ADMINISTRATIVE OFFICE THIRD FLOOR lO0 NORTH NINTH STREET RICHMOND, VIRGINIA 23219 (804) 7 E~6-645S June 1, 1994 Mr. Malcolm McL. Doubles Assistant Commonwealth's Attorney Office of The Commonwealth's Attorney City of Roanoke 315 Church Avenue Roanoke, Virginia 24016 Dear Mr. Doubles: Our office has reviewed your proposed contract for collection services within the City of Roanoke Commonwealth Attorney's Office. It appears that all necessary provisions have been addressed, therefore our office is willing to approve the contract as submitted. I have taken the liberty to fax a copy of the contract to Mr. Joe Stepp, Audit Director for the Auditor of Public Accounts. Our office has requested their review and approval prior to implementation. Our fax to Joe Stepp included a request that his office also mail to you, their comments or corrections along with their willingness to approve or disapprove the proposed contract. We appreciate your office's work in this effort, and if we can be of further assistance please feel free to contact us. With kind regards and best wishes, I am Sincerely, This contract, made and entered into this day of ., 1994, by and between the Clerk of the Roanoke City General District Court, the Commonwealth's Attorney for the City of Roanoke, and the City of Roanoke provides as follows: 1. PURPOSE: The purpose of this contract is to outline the proper proceedings to be instituted for the collection and satisfaction of delinquent accounts and interest thereon subject to collection by the Commonwealth's Attorney. Court-ordered payment of restitution to the victims of crimes and monies collected by the Department of Taxation under the Set-Off Debt Collection Act are excluded from the terms of this contract. 2. EFFORTS: The Commonwealth's Attorney shall make reasonable and diligent efforts by lawful means to collect all delinquent accounts. 3. ASSIGNMENT OF CONTRACT: This contract shall not be assignable by the Commonwealth,s Attorney, in whole or in part. However, private legal counsel may be retained for the assistance of collection efforts on individual cases when the debtor is located in a jurisdiction outside the City of Roanoke if, in the opinion of the Commonwealth,s Attorney, this would be cost effective. Such a subcontract must be reduced in writing by the Commonwealth,s Attorney. Any legal counsel retained in such a case must be located in the state in which the debtor is found and be subject to the rules and regulations promulgated by the Executive Secretary of the Supreme Court of Virginia, the Auditor of Public Accounts, and the Attorney General. This provision does not prohibit the use of other lawyers or nonlawyer staff in the Commonwealth's Attorney office. 4. AMENDMENTS: This contract is subject to amendment at any time by provisions approved by the parties, the Office of the Attorney General and the Office of the Executive Secretary of the Supreme Court upon reasonable notice. Further, the parties understand that there may be legislative changes which may necessitate alteration of this contract. If any such alteration is unacceptable, any party to the contract may terminate the contract as provided in paragraph 6 of this contract. 5. ADHERENCE: The Commonwealth's Attorney covenants that he will at all times abide by current guidelines then in force and effect as they are agreed upon, promulgated and/or amended by the Office of the Attorney General and the Office of the Executive Secretary of the Supreme Court. 6. TERMINATIONS: The parties to this contract have the right to terminate this contract upon six months notice for any reason whatsoever. 8. FUNDING AND DISBURSEMENT: The Commonwealth's Attorney Cost Collection Unit shall be funded from a percentage of the money collected, such percentage herein after referred to as the "collection fee". This collection fee shall be 35% of the delinquent accounts collected by the Commonwealth's Attorney Cost Collection Unit and paid to the General District Court Clerk pursuant to paragraph 13. 9. FORM OF REFERRAL: By statute (Va. Code § § 19.2-340 and 19.2-349), all unpaid fines, costs, and penalties constitute a judgment in favor of the Commonwealth for which "execution may issue thereupon in the same manner as upon any other monetary judgment." Therefore, the clerk of court will provide to the Commonwealth's Attorney the automatically generated Listing of Unpaid Fines & Cost report of delinquent accounts. The Commonwealth's Attorney will not be provided the case files or copies of the files on a routine basis. 10. REFERRAL PERIOD: All delinquent accounts shall be transferred to the Commonwealth's Attorney until the accounts are collected in full. 11. SETTLEMENT OF CLAIMS: The Commonwealth's Attorney has no authority whatsoever to compromise or otherwise settle any case for less than the amount of the judgment plus any accrued interest. 12. DEFINITION OF DELINQUENT ACCOUNT: Delinquent account is defined as all fines, costs, forfeitures, and penalties which are delinquent more than ninety days. 13. RECEIPT OF MONEY COLLECTED: The General District Court Clerk's office shall receive money subject to collection through the existing automated financial system. 14. DETERMINATION OF COLLECTION FEE: The General District Court Clerk's office shall determine the collection fee, as defined above, received from the delinquent accounts on a daily basis from the Receipts and Collection Accounts report. The Clerk shall then subtract the collection fee from the collection revenue received and make journal vouchers to the appropriate revenue holding account. The collection fees will be transmitted to the Roanoke City Director of Finance on a weekly basis. The remaining collection revenue received is distributed to the State and Locality using the current weekly closeout procedure. 15. FUNDING OF COLLECTION PROGRAM: The collection program established herein shall be funded using the collection fees. Roanoke City shall pay the actual expenses with the collection fees received from the Clerk's office. Roanoke City shall maintain distinct records of the collection fees received and the actual expenses of the collection program. Roanoke City shall report annually to the Commonwealth's Attorney regarding the expenses of the collection program and the collection fees collected, such report shall be due no later than 45 days after the annual accounting period. Simultaneously therewith, Roanoke City shall divide the collection fees remaining after the payment of the collection program~& actual expenses equally between the Locality and the State. The portion due the State shall be remitted to the Roanoke City Circuit Court Clerk. 16. INSPECTION AND RETENTION OF RECORDS: The Commonwealth's Attorney expressly agrees to allow inspection and audit at any time by the Auditor of Public Accounts of all records and files pertaining to accounts referred under this contract. The Commonwealth's Attorney further expressly agrees to retain the records of transactions under this contract for a period of no less than five years. 17. CIVIL LIABILITY: engage in any unethical or The Commonwealth's Attorney shall not illegal actions in the collection of these accounts. 18. APPLICABLE LAW AND COURTS: This contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Commonwealth's Attorney shall comply with any applicable federal, state and local laws and regulations. 19. POSTAGE METER, ETC.: The Commonwealth's Attorney Cost Collection Unit will provide a postage meter, to be located in the Clerk's office, adequate for use by the Clerk, for all Court mailings as well as for the Collection Unit's mailings. Provision may also be made for other court expenses related to this contract. 20. OBLIGATION OF CLERK: The Clerk shall have no obligation to provide services to the Collection Unit not specifically required by this contract. The Collection Unit staff shall have access to the Clerk's records to obtain information in addition to that provided by the Clerk. As used in this contract: --"Accounts" means all individual listing of unpaid fines, costs, penalties, and interest provided by the court. --"Forms" means official forms approved by the office of the Attorney General and the Supreme Court of Virginia and printed by the Office of the Executive Secretary of the Supreme Court of Virginia; --"Instructions" means the printed official directions for completing and distributing official forms. These instructions will be printed by the office of the Executive Secretary of the Supreme Court of Virginia and distributed through the Clerk. --"Clerk" means the Clerk of the General District Court for the city of Roanoke and his staff. IN WITNESS THEREOF the parties have caused the contract to be executed by the following duly-authorized officials: Commonwealth's Attorney for the city of Roanoke Date Donald S. Caldwell Clerk of the Roanoke city General District Court Ronald S. Albright Date City Manager of the City of Roanoke W. Robert Herbert Date IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32039-061394. AN ORDINANCE to amend and reordain certain sections of the 1994-95 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Education Chapter II 1994-95 (1-11) ........................... Governor's School 1994-95 (12-51) ................... Family ERA Program 1994-95 (52-71) .................. Summer Youth Employment 1994 (72-75) ............... Flow Through 1993-94 (76-77) ....................... Flow Through 1994-95 (78-94) ..................... Adult Basic Education 1994-95 (95-108) ........... Apprenticeship 1994-95 (109-115) ................. Perkins Act Funds 1994-95 (116-123) .............. Instruction (124-126) ............................ Other Uses of Funds (127-128) .................... $95,771,007 158,000 876,795 141,978 76,763 838,166 860,000 119,970 167,567 318,535 51,586,820 1,324,945 Rev~nu~ Education Chapter II 1994-95 (129-130) ........................ Governor's School 1994-95 (131-133) ................ Family ERA Program 1994-95 (134) ................... Summer Youth Employment 1994 (135) ................. Flow Through 1993-94 (136) ......................... Flow Through 1994-95 (137-138) ..................... Adult Basic Education 1994-95 (139-140) ............ Apprenticeship 1994-95 (141-142) ................... Perkins Act Funds 1994-95 (143) .................... $95,771,007 158 000 876 795 141 978 76 763 838 166 860 000 119 970 167 567 318 535 1) Visiting Teacher (030-060-6236-6231-0123) $ 96,723 2) Social Security (030-060-6236-6231-0201) 7,399 3) 4) 5) 6) 7) 8) 9) 10) ll) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21 22 23 24 25 26 27 28) 29) 3o) 31) 32) 33) 34) 35) 36) State Retirement Health Insurance Group Life Insurance Administrator, Grants and Research Social Security State Retirement Health Insurance Group Life Insurance Instructional Materials Teachers Substitute Teachers Regional Outreach Social Security State Retirement Health Insurance Group Life Insurance Local Travel Conference Travel Field Trips Textbooks Software Director Clerical Social Security State Retirement Health Insurance Group Life Insurance Local Travel Conference Travel Administrative Supplies Inservice Service Contracts Instructional Technology Purchased Services (030-060-6236-6231-0202) (030-060-6236-6231-0204) (030-060-6236-6231-0205 (030-060-6236-6665-0114 (030-060-6236-6665-0201 (030-060-6236-6665-0202) (030-060-6236-6665-0204) (030-060-6236-6665-0205) (030-060-6236-6318-0613 (030-060-6304-6146-0121 ~030-060-6304-6146-0021 030-060-6304-6146-0129 030-060-6304-6146-0201 030-060-6304-6146-0202 030-060-6304-6146-0204 030-060-6304-6146-0205 030-060-6304-6146-0551 030-060-6304-6146-0554 030-060-6304-6146-0583 030-060-6304-6146-0613 030-060-6304-6146-0614 030-060-6304-6319-0126 030-060-6304-6319-0151 030-060-6304-6319-0201 (030-060-6304-6319-0202) (030-060-6304-6319-0204) (030-060-6304-6319-0205) (030-060-6304-6319-0551) (030-060-6304-6319-0554) (030-060-6304-6319-0601) (030-060-6304-6346-0129) (030-060-6304-6346-0332) (030-060-6304-6346-0351) (030-060-6304-6346-0381) 10,823 6,763 170 26,662 2,040 2,983 1,352 47 3,038 436,366 6,260 8,000 44,285 48,830 29,755 767 40O 1,438 1,200 4,900 3,200 61,871 22,399 6,447 9,430 5,410 148 520 800 6,400 2,900 6,764 6,000 9,563 37) Tuition 38) Library Materials 39) Instructional Supplies 40) Other Materials 41) Equipment 42) Custodian 43) social Security 44) City Retirement 45) Health Insurance 46) Group Life Insurance 47) Utilities 48) Telecommunica- tions 49) Maintenance Supplies 50) Furniture Replacement 51) Debt Service 52) Project Director 53) Family Services Coordinator 54) Parent Aides 55) Substitute Teachers 56) Teacher Training 57) Social Security 58) State Retirement 59) Health Insurance 60) Group Life Insurance 61) Travel Expenses 62) Classroom Supplies 63) office Supplies 64) Medical Supplies 65) Other Supplies 66) Management Equipment 67) Inservice Training 68) Social Security 69) Contracted Evaluation Services (030-060-6304-6346-0382) (030-060-6304-6346-0613) (030-060-6304-6346-0614) (030-060-6304-6346-0615) (030-060-6304-6346-0802) (030-060-6304-6681-0192) (030-060-6304-6681-0201) (030-060-6304-6681-0203) (030-060-6304-6681-0204) (030-060-6304-6681-0205) (030-060-6304-6681-0511) (030-060-6304-6681-0523) (030-060-6304-6681-0608) (030-060-6304-6681-0802) (030-060-6304-6998-0901) (030-060-6305-6000-0124) 030-060-6305-6000-0121 030-060-6305-6000-0141 030-060-6305-6000-0021 030-060-6305-6000-0129 030-060-6305-6000-0201 030-060-6305-6000-0202 030-060-6305-6000-0204~ 030-060-6305-6000-0205 030-060-6305-6000-0554 (030-060-6305-6000-0614) (030-060-6305-6200-0601) (030-060-6305-6200-0605) (030-060-6305-6200-0615) (030-060-6305-6200-0821) (030-060-6305-6200-0129) (030-060-6305-6200-0201) (030-060-6305-6200-0311) $ 750 250 26,110 6,900 7,000 15,239 1,166 1,920 2,705 27 15,500 6,765 6,350 2,000 60,060 27,834 28,511 2,000 1,620 1,800 4,310 6,401 5,334 513 4,775 1,100 980 2,000 2,850 3,675 6,967 533 36,850 70) Contracted Community Agency Resources 71) Communications 72) Teachers (030-060-6305-6200-0313) (030-060-6305-6200-0523) (030-060-6445-6449-0121) 2,925 1,000 22,942 73) 74) 75) 76) 77 78 79 80 81 82 83 84) 85) 86) 87) 88) 89) 90) 91) 92) 93) 94) 95) 96) 97) 98) 99) Social Security Travel student Participant Allowances Contracted Health Services Supplies Coordinators Teachers Psychologist Classroom Aides Social Security State Retirement Health Insurance Group Life Insurance Bus Aides Social Security Health Insurance Group Life Insurance Contracted Health Services Service Contracts Travel Inservice Supplies Teachers Counselor Aides Social Security State Retirement 100) Health Insurance 101) Group Life Insurance 102) Instructional Travel 103) Instructional Supplies 104) Clerical 105) Social Security (030-060-6445-6449-0201) (030-060-6445-6449-0551) (030-060-6445-6549-0129) 030-060-6511-6553-0311) 030-060-6511-6553-0614) 030-060-6520-6453-0124) 030-060-6520-6453-0121) 030-060-6520-6453-0132) 030-060-6520-6453-0141) 030-060-6520-6453-0201) (030-060-6520-6453-0202 (030-060-6520-6453-0204 (030-060-6520-6453-0205 (030-060-6520-6553-0142) (030-060-6520-6553-0201 (030-060-6520-6553-0204 (030-060-6520-6553-0205 (030-060-6520-6553-0311) 030-060-6520-6553-0332 030-060-6520-6553-0554 030-060-6520-6553-0587 030-060-6520-6553-0614 030-060-6767-6450-0121 030-060-6767-6450-0123 030-060-6767-6450-0141 030-060-6767-6450-0201 (030-060-6767-6450-0202) (030-060-6767-6450-0204) (030-060-6767-6450-0205) (030-060-6767-6450-0551) (030-060-6767-6450-0614) (030-060-6767-6550-0151) (030-060-6767-6550-0201) 1,755 6,166 45,900 36,533 899 73,166 348,734 16,903 79,825 39,675 60,242 60,051 911 39,015 2,985 18,935 69 102,839 1 550 3 400 1 300 10 400 68 112 3 207 5 363 5 328 5,044 2,705 79 2,500 4,400 17,248 1,319 106) State Retirement 107) Health Insurance 108) Group Life Insurance 109) Coordinator 110) Social Security 111) State Retirement 112) Health Insurance 113) Group Life Insurance 114) Part Time Instructors 115) Travel 116) Teachers 117) Inservice Education 118) Social Security 119) State Retirement 120) Health Insurance 121) Group Life Insurance 122) Trades Supplies 123) Trades Equipment 124) Retirement-VSRS 125) Matching Funds 126) Tuition - In State 127) Matching Funds 128) Transfer to School MY Fund 129) Federal Grant Receipts 130) Local Match 131) State Grant Receipts 132) Local Match 133) Fees From Other School Divisions 134) Federal Grant Receipts 135) Federal Grant Receipts 136) Federal Grant Receipts 137) State Grant Receipts 138) Federal Grant Receipts 139) Local Match (030-060-6767-6550-0202) (030-060-6767-6550-0204) (030-060-6767-6550-0205) (030-060-6768-6138-0121) (030-060-6768-6138-0201) (030-060-6768-6138-0202) (030-060-6768-6138-0204) (030-060-6768-6138-0205) (030-060-6768-6138-0313) (030-060-6768-6138-0551) (030-060-6769-6138-0121) (030-060-6769-6138-0129) (030-060-6769-6138-0201) (030-060-6769-6138-0202) (030-060-6769-6138-0204) (030-060-6769-6138-0205) (030-060-6769-6138-0614) (030-060-6769-6138-0821) (030-060-6001-6000-0202) (030-060-6001-6450-0588) (030-060-6001-6346-0382) (030-060-6007-6998-0588) (030-060-6007-6999-0911) (030-060-6236-1102) (030-060-6236-1101) (030-060-6304-1100) (030-060-6304-1101) (030-060-6304-1103) (030-060-6305-1102) (030-060-6445-1102) (030-060-6511-1102) (030-060-6520-1100) (030-060-6520-1102) (030-060-6767-1101) 1,930 2,705 30 47,123 12,616 5,273 2,705 83 98,767 1,000 154,588 13,934 12,572 17,298 13,525 272 21,046 85,300 43,639) 22,600) 243,980) 60,060) 370,279 114,361 43,639 340,955 304,040 231,800 141,978 76,763 37,432 100,000 760,000 22,600 140) Federal Grant Receipts (030-060-6767-1102) $ 97,370 141) State Grant Receipts (030-060-6768-1100) 67,678 142) Fees (030-060-6768-1103) 99,889 143) Federal Grant Receipts (030-060-6769-1102) 318,535 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: city Clerk. June 13, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for nine grants in the School Fund. These grants are funded with federal and state funds and fees. In addition to these funding sources, the Chapter II, Governor's School and Adult Basic Education grants require local match for a total of $370,279. Funding for the local matches are available in the following accounts: Chapter II: Retirement-VSRS Governor's School: Tuition In-State Matching Funds Adult Basic Education: Matching Funds (030-060-6001-6000-0202) $ 43,639 (030-060-6001-6346-0382) $ 243,980 (030-060-6007-6998-0588) 60,060 (030-060-6001-6450-0588) $ 22,600 I recommend that you concur with this request of the School Board. JDG:pac UDirecto~ ~f-'Finance '~,,.~1~ Charles W. Day. Chairman M. Wendy O'Neil. Vice Chairman Marilyn C. Cun'is /.-Roanoke-,, City School Board C. Nelson Harris Finn D. Pincus Cluber~ G. Poff E. Wayne Harns. Su~ennrendent June S. Notley. Clerk of the Board P.O. Box 13145, Roanoke, Virginia 24031 * 703-981-2381 · Fax: 703-981-295t June 8, 1994 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its June 7, 1994 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6236 - $158,000.00 for the 1994-95 Chapter II program to provide funds for the improvement of instructional services in the school district. The program will be reimbursed by federal funds in the amount orS114,361.00 with a local match of $43,639.00. Grant No. 6304 - $876,795.00 for the 1994-95 Governor's School program to provide instruction in science and math to high school students. The program will be supported by state funds in the amount of $340,955.00, a local match of $304,040.00, and $231,800.00 from tuition collected from participating school districts. Grant No. 6305 - $141,978.00 for the 1994-95 Family ERA program to provide for a family-school partnership to promote family education and student readiness and achievement. The program is one hundred percent reimbursed by federal funds. Grant No. 6445 - $76,763.00 for the 1994 Summer Youth Employment program to provide training and hands-on experience for building trades students. The program will be one hundred percent reimbursed by federal funds. Grant No. 6511 - $37,432.00 for the 1993-94 Flow Through program to provide aid for the education and guidance of handicapped students. The program will be reimbursed one hundred percent by state and federal funds. Grant No. 6520 - $860,000.00 for the 1994-95 Flow Through program to provide aid for the education and guidance of handicapped students. The program will be one hundred percent reimbursed by state and federal funds. Excellence in Education Members of Council Page 2 June g, 1994 Grant No. 6767 - $119,970.00 for the 1994-95 Adult Basic Education program to provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $97,370.00 with a local match of $22,600.00 Grant No. 6768 - $167,567.00 for the 1994-95 Apprenticeship program to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. Revenue will be provided by state funds and fees paid by participants. Grant No. 6769 - $318,535.00 for the 1994-95 Perkins Act program to provide funds for vocational instructors and equipment. The program will be one hundred percent reimbursed by federal funds. The Board appreciates the approval of these requests. Sincerely, ~un; S. Noiley, CPS Clerk of the Board re cci Mr. Charles W. Day Mr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilbum C. Dibling Mr. James D. Gfisso yMrs. Ila Farriss (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Chapter II 94-95 6236 030-060-6236-6231-0123 030-060-6236-6231-0201 030-060-6236-6231-0202 030-060-6236-6231-0204 030-060-6236-6231-0205 030-060-6236-6665-0114 030-060-6236-6665-0201 030-060-6236-6665-0202 030-060-6236-6665-0204 030-060-6236-6665-0205 030-060-6236-6318-0613 Appropriation Unit X2C Visitfng Teachers Social Security State Retirement Health Insurance Group Life Insurance Administrator, Grants & Research Social Security State Retirement Health Insurance Group Life Insurance Instructional Materials $ 96,72300 7.399 00 10,52300 6,76300 170 00 26662 00 2.04000 2,98300 1,352.00 4700 3.038.00 $ 158.000.00 030-060-6236-1102 030-060-6236-1101 Federal Grant Receipts $ 114, 361 00 Local Match 4363900 $ 158.000.00 The 1994-95 Chapter II program wilt provide funds for the improvement of instructional services in the school district. The program will be reimbursed by federal funds m the amount of $114,361 and local match in the amount of $43,639 provided from account 030-060-6001-6000-0202. The program will end June 30, 1995. June 7,1994 ROANOKE CITY SCHOOL BOAI~D Roanoke, Virginia APPROPRIATION REQUEST Governor's School 1994-95 6304 030-060-6304-6146-0121 030-060-6304-6146-0021 030-060-8304-6146-0129 03C 060-6304-6146-0201 030-060-6304-6146-0202 030-060-8304-6146-0204 030-060-6304-6146-0205 030-060-6304-6146-0551 030-060-6304-6146-0554 030-060-6304-6146-0583 030-060-6304-6146-0613 030-060-6304-6146-0614 030-060-8304-6319-0128 030-060-6304-8319-0151 030-060-6304-6319-0201 030-060-6304-6319-0202 030-060-6304-8319-0204 030-060-6304-6319-0205 030-060-6304-6319-0551 030-060~6504-6319-0554 030-060-6304-6319-0601 030-060-6304-6346-0129 030-060-6304-6346-0332 030-060-6304-6346-0351 030-060-6304-8346-0381 030-060-6304-6346-0382 030-060-6304-6346-0613 030-060-6304-6346-0614 030-060-6304-8346-0615 030-080-8304-8340-0802 030-060-6304-6681-0192 030-060-6304-6681-0201 030-080-8304-6681-0203 030-060-6304-6681-0204 030-060-6304-6681-0205 030-060-6304-6681-0511 030-060-6304-6681-0523 030-060-6304-6681-0608 030-060-6304-6681-0802 030-060-6304-6998-0901 Teachers S 436,36600 Substitute Teachers 6r260 O0 Regional Outreach 8000 O0 Social Security 44,285,00 State Retirement 48,830.00 Health Insurance 29,75500 Group Life insurance 767 00 Local Travel 400.00 Conference Travel 1,438 O0 Field Trips 1,200.00 Textbooks 4,900 O0 Software 3,200. O0 Director 61,871 O0 Clerical 22.399 O0 Social Securit7 6.447 O0 State Retirement 9,430.00 Health insurance 5,410.00 Group Life Insurance 14800 Local Travel 520.00 Conference Travel 800.00 Administrative Suppties 6,400.00 Inserv~ce 2,900.00 Service Contracts 6,764 00 Instructional Technology 6,000~-00 - Purchased Services 9,563 00 Tuition 75000 Library Materials 250,00 Instructional Supplies 28,110 00 Other Materials 6,900.00 Equipment 7,00000 Custodian 15,239.00 Social Security 1,166.00 City Retirement 1 92000 Health Insurance 2,705.00 Group Life Insurance 27 00 Utilities 15,500.00 Telecommunications 6,765.00 Maintenance Supplies 6,35000 Furniture Replacement 2,00000 Debt Service 60.060,00 Appropriation Unit X3D $ 876.79500 030-060-6304-1100 030-o60-6304-1101 030-000-0304-1103 State Grant Receipts Local Match Fees from other SCI~OOl Divisions 340,955.00 304,040.o0 231000 O0 $ 876.795.00 The 1994-g5 GovernoFs School program W~ll provide instruction in science and math to high school students. The program will be supported by state funds and tuition collected from participating school districts. Tuition from Roanoke Citywill be transferred from account 030-060-6001-6346-0382 ($243,980) and 030-060-6007-6998-0588 ($60,060). The program Will end June 30, 1995 June 7~1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Family ERA Program t994-95 6:305 030-060-6305-6000-0124 030-060-6305-6000-0121 030-060-6305-6000-0141 030-060-6305-6000-0021 030-060-6305-6000-0129 030-060-6305-6000-0201 030-060-6305-6000-0202 030-060-6305-6000-0204 030-060-6305-6000-0205 030-060-6305-6000-0554 030-060-6305-6000-0614 030-060-6305-6200-0601 030-060-6305-6200-0605 03~060-6305-6200-0615 030-060-6305-6200-0821 030-060-6305-6200-0129 030-060-6305-6200-O201 030-060-6305-6200-0311 030-060-6305-6200-0313 030-060-6305-6200-0523 Appropriation Unit X3E Project Director Family Services Coordinator Parent Aides Substitute Teachers Teacher Training Social Security State Retirement Health Insurance Group Life Insurance Trave~ Expenses Classroom Supplies Office Supplies Medical Supplies Other Suppties Management Equipment Inservice Training Social Security Contracted Evaluation Services Contracted Community Agency Resources Communications 27,834 O0 28,51100 2,000.00 1,620.00 1,800.00 4,31000 6,40100 5,33400 513.00 4,775.00 1,100.00 980.00 2,000.00 2,850.00 3,675.00 6,96700 533.00 36,850.00 2,92500 1~000 00 $ 141.97800 030-060-6305-1102 Federal Grant Receipts $ 141.97800 The Family ERA Program for 1994-95 will provide for a family-school partnership to promote family education and student readiness am3 achievement. The program is one hundred percent reimbursed by federal funds and will end June 30, 1995. June 7,1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APP_ROPRIATION REQUEST Summer Youth Employment t~)94 6445 030-060-6445-6449-0121 030-060-6445-6449-0201 030-060-6445-6449-0551 030-060-6445-6549-0129 Appropriation Unit X48 030-060-0446-1102 Teachers $ 2294200 Social Security 1 ?5500 Travel 6,168.00 Student Participant Allowances 45900 00 Federal Grant Receipts 76 763 O0 76,703 00 The Summer Youth Employment Program for the summer of 1994 will provide training and hands.on experience for building trades students. The program will be one hundred percent reimbursed by federal funds, and will end September 30, 1994. June 711994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Flow Through 93-94 6511 030-060-6511-6553-0311 030-060-6511-6553-0614 Appropriation Unit XSA Contracted Health Se~ices $ 36,533 00 Supplies 899.00 $ 3743200 030-060-6511-1102 Federal Grant Receipts $ 37 432.00 The 1993-94 Flow Through program W~ll provide aid for the education and guidance of handicapped students The above appropriation represents the final allocation of federal funds to the program One hundred percent of expenditures will be reimbursed by state and federal funds. The program will end June 30, 1994. June 7,1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Flow Through 94-95 6520 030.060-6520-6453-0124 030-060-6520-6453-0121 030-060-6520-6455-0132 030-060-6520~453-0141 030-060-6520-6453-0201 030-060-6520-6453-0202 030-060-6520-6453-0204 030-060-6520-6453-0205 030-000-0520-6553-0142 030-060-6520-6553-0201 030-060-6520-6553-0204 030-060-6520~553-0205 030-060-6520-6553-0311 030-060-6520-6553-0332 030-060-6520-6553-0554 030-060-6520~553-0587 030-060-6520-6553-0614 Appropriation Unit X5J Coordinators $ 73,16600 Teachers 348,734 00 Psychologist 16,903.00 Classroom Aides 79,825 00 Social Security 39~675.00 State Reft rement 60 242 00 Health Insurance 60,051.00 Group Life insurance 911 00 Bus Aides 39,015.00 Social Security 2,98500 Health Insurance 18,935.00 Group Life Insurance 69.00 Contracted Health Services 102,839.00 Service Contracts 1,550 00 Travel 3,400.00 Inservice 1,300.00 Su pplies 10.400 00 $ 860.000 O0 030-060-6520-1100 030-060-6520-1102 State Grant Receipts Federal Grant Receipts 100,000 O0 760,000.00 860.00Q00 The 1994-95 Flow Through program will provide aid for the education and guidance of handicapped students. One hundred percent of expenditures will be reimbursed by state and federal funds The program will end June 30, 1995. June 7,1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Basic Education 94.95 6767 030-060-6767-6450-0121 030-060-6767-6450-0123 030-060-6767-6450-0141 030-060-6767-6450-0201 030-060-6767-6450-0202 030-060-6767-6450-0204 030-060-6767-6450-0205 030-060-6767-6450°0551 030-000-07~7-0450-0614 030-060-6767-6550-0151 030-060-6767-6550-0201 030-060-6787-8550-0202 030-060-6707-6550-0204 030-060-6767-6550-0205 Appropriation Unit X7P Teachers $ 6811200 Counselor 3,207 O0 Aides 5,383.00 Social Security 5,328.00 State Retirement 5,044.00 Health Insurance 2,70500 Group Life Insurance 79.00 Instructional Travel 2,500.00 Instructional Supplies 4,400.00 Clerical 17,248.00 Social Security 1,319.00 State Retirement 1,930.00 Health Insurance 2,705.00 Group Life Insurance 30.00 $ 119,970 O0 030.060-6767-1101 030-060-6767-1102 Local Match $ 22,~00.00 Federal Grant Receipts 97,370.00 $ 119.970 00 The Adult Basic Education program for 1994-95 will provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $97,370, Matching funds will be provided from account 030-060-6001-6450-0588 in the amount of $22,600. The program will end June 30, 1995. June 7, 1Ha ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Apprenticeship 94-95 6768 030-060-6768-6138-0121 030-060-6768-8138-0201 030-060-6768-8138-0202 030-060-8768-8138-0204 030-060-6768-6138-0205 030-060-6768-6138-0313 030-060-6768-6138-0551 Appropriation X7Q Coordinator $ 47,12300 Social Security 12,616 00 State Retirement 5,273.00 Health insurance 2,705.00 Group Life Insurance 83.00 Part Time Instructors 98,76700 Travel 1 ~000.00 $ 167,567 00 030-060-6768-1100 030-060-6788-1103 State Grant Receipts $ 87,678.00 Fees 99,889 00 $ 167.56700 The 1994-95 Apprenticeship program will provide on-the-job and classroom vocational instruction for students in the apprenticeship program. Revenue will be provided by state funds and fees paid by participants. The program will end June 30, 1995. June 7,1994 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Perkins Act Funds 94-95 6769 030-060-6769-6138-0121 030-060-676g-6138-0129 030-060-6769-6138-0201 030-060-6769-6138-0202 030-060-6769-6138-0204 030-060-6769-6138-0205 030-060-6769-6138-0614 030-060-6769-6138-0621 Appropriation X7R Teachers Inservice Education Social Security State Retirement Health Insurance Group Life Insurance Trades Supplies Trades Equipment $ 154,58800 13,934 O0 12,572.00 17,298.00 13,525.00 272.00 21,046.00 85.300.00 $ ~18.535.00 030-060-~7~9-1102 Federal Grant Receipts $ 318.535.00 The 1994-95 Peri(ins Act program will provide funds for vocational instructors and equipment. One hundred percent of expenditures will be reimbursed by federal funds. The program will end June 30, 1995. June 7, 1994 Roanoke, Virginia June 13, 1994 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Council Members: Subject: 30-inch Sewage Line Leak within Basement Wall Approximately six (6) months ago we repaired a 90 foot run of 48 inch sewer pipe as it passed underground and passed through two (2) structural wall sections. Last week, another line, namely a 30-inch cast iron raw sewage pump discharge line began leaking within a basement wall section. Repairs to this line will entail cutting out a section of the line outside the wall, installing a blind flange, applying plastic coating to the damaged section, then installing a spool piece section to put the pump and line back in service. This work has been initiated under the emergency work provisions of the City Code due to the possibility of this section of line completely failing (rupturing) rather than just leaking. Estimated repair cost is $20,000-$25,000. A detail report will be provided to Council after repairs are made. WRH:KBK;pr Respectfully, W. Robert Herbert City Manager cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Steven L. Walker, Manager, Water Pollution Control Charles M. Huffine, City Engineer Plant June 17, 1994 File #24-57-277-514-285-137 Evelyn Jefferson Vice President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32040-061394 amending the Code of the City of Roanoke (1979), as amended, by enacting a new Section 30-9.1, Sidewalk obstructions, to delegate to the City Manager the authority to issue permits for movable sidewalk obstructions under certain terms and conditions. I am also enclosing copy of Ordinance No. 32049-061394 adopting certain amendments to the Code of the City of Roanoke (1979), as amended, in connection with bingo and raffle operations in order to comply with state laws as a result of the 1994 legislative session. Also, please find enclosed a copy of Ordinance No. 32053-061394 readopting and reenacting the Code of the City of Roanoke (1979), as amended. Please include the abovereferenced measures in Roanoke City Code Supplement No. 32. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #24-57-277-514 Robert M. Kennell Executive Director Downtown Roanoke, Inc. 310 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Kennell: I am enclosing copy of Ordinance No. 32040-061394 amending the Code of the City of Roanoke (1979), as amended, by enacting a new Section 30-9.1, Sidewalk obstructions, to delegate to the City Manager the authority to issue permits for movable sidewalk obstructions under certain terms and conditions. Ordinance No. 32040-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Ashley Waldvogel, Marketing Manager, Downtown Roanoke, Inc., 310 First Street, S. W., Roanoke, Virginia 24011 Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-254'~ June 17, 1994 File #24-57-277-514-285-137 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32040-061394 amending the Code of the City of Roanoke (1979), as amended, by enacting a new Section 30-9.1, Sidewalk obstructions, to delegate to the City Manager the authority to issue permits for movable sidewalk obstructions under certain terms and conditions. I am also enclosing copy of Ordinance No. 32049-061394 adopting certain amendments to the Code of the City of Roanoke (1979), as amended, in connection with bingo and raffle operations in order to comply with state laws as a result of the 1994 legislative session. Also, please find enclosed a copy of Ordinance No. 32053-061394 readopting and reenacting the Code of the City of Roanoke (1979), as amended. The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. If you have questions, please do not hesitate to call me. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. Room 456, Municipal E]uilding 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-254t IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of June, 1994. No. 32040-061394. VIRGINIA, AN ORDINANCE amending the Code of the City of Roanoke (1979), as amended, by enacting new S30-9.1, Sidewalk obstructions, to delegate to the City Manager the authority to issue permits for movable sidewalk obstructions under certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke follows: as §30-9.1. Sidewalk obstructions. The city manager shall be authorized to issue permits to authorize placement of tables and chairs upon designated portions of sidewalks in the public right-of- way of any area of the city zoned C-3, Central Business District. Such permits may be issued to the owner or owners, or lessee or lessees, of the property contiguous to the sidewalk area designated for such tables and chairs on the following terms and conditions: (1) Such permits shall be revocable at the pleasure of the city manager. Upon revocation of a permit and notice to the permittee, the city manager shall be authorized to remove any such tables and chairs previously permitted to remain in the public right-of-way and dispose of the same. (2) The issuance of such permits shall be conditioned upon the permittee's agreement to indemnify and hold harmless the City, its officers, employees and agents, from all claims, demands, damages, actions, causes of action, or suits of any kind whatsoever, either at law or in equity, including any claim for court costs or attorney fees, for theft, damage to property, injury to 1. The Code of the City of Roanoke (1979), as amended, is amended and reordained by the addition of the following new section: person, or death, arising out of the construction, maintenance, operation or removal, of any such obstruction. (3) The issuance of such permits shall be conditioned upon the permittee's, or their grantee's or successor's in interest, maintaining general public liability insurance, naming the City, ~ts officers, employees and agents, as additional insureds with respect to the construction, maintenance, operation, or removal, of any such obstruction in such policy limits as the City's risk manager shall deem appropriate. (4) Application for all of such permits shall be made on forms provided by the City and shall be approved as to form by the city attorney. (5) The city manager may promulgate additional terms or conditions applicable to any or all of such permits issued. (6) Upon the issuance of any permit under this section, the city manager shall specifically designate the portion or portions of public sidewalk upon which tables and chairs may be placed. (7) Nothing contained in this section shall be construed to relieve any permittee, or his grantee or successors in interest, from liability for any negligence or recklessness with respect to the placement or maintenance of tables and chairs or any other exercise of the privileges authorized by such permit. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia June 13, 1994 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Council Members: Subject: Sidewalk Cafe's I. Background: Chapter 30~ Streets & Sidewalks, of the Code of the City of Roanoke, includes provision regulating obstructions to the public streets, alleys, sidewalks, and gutters of the City. Sidewalk sales are permitted in the Downtown Service District under limited circumstances approved by City Council in 1989. II. Current Situation: Downtown Roanoke~ Inc. (DRI), on behalf of downtown restaurateurs, has requested permission from the City to allow sidewalk tables and chairs on which to serve food and beverages (non-alcoholic). B. Key provisions of the request include the following: 1. Applications would be made through DRI. Tables and chairs would be located in an area extending no more than three feet (3 ft.) from adjoining restaurants, and leave no less than three feet (3 ft.) of unobstructed area for pedestrians. 3. Furniture design would be approved by DRI. At the end of the business day, all sidewalk furniture would be removed from the public sidewalk or securely chained to the adjoining building. Mayor Bowers and Council Members Page 2 5. No alcoholic beverages would be served. III. Issues: Trash would be frequently monitored and removed from the area. A. Economic Development B. Public Liability IV. Alternatives: We City Council authorize the City Manager to permit sidewalk tables and chairs in the Downtown Service District under guidelines to protect the City's image and public safety (as set forth in Section V). Economic Development will be enhanced as downtown Roanoke becomes an even more inviting location for tourists, visitors, and daily patrons. Public Liability is protected through the requirement for insurance to be provided by any restaurateur desiring to locate tables and chairs on public sidewalks adjoining their establishment. City Council not authorize the City Manager to permit sidewalk tables and chairs in the Downtown Service District under guidelines to protect the City's image and public safety. Economic Development opportunity may be missed due to the additional commercial activity which might otherwise be stimulated by the atmosphere of sidewalk cafe's. 2. Public Liability will be moot. Recommendation: City Council approve Alternative "A~" thereby authorizing the City Manager to permit the location of tables and chairs adjoining restaurants in the Downtown Service District under the following terms and conditions: the entire area occupied by such street furniture may .extend no further than three (3) feet from the adjoining building and in no case shall remaining unobstructed sidewalk width be less than five (5) feet Mayor Bowers and Council Members Page 3 between such furniture and any other permanent sidewalk amenity such as street trees, trash receptacles, benches, street light standards, or traffic control devices all sidewalk furniture must be removed from the public right-of-way each day after business hours, or secured; no furniture shall be anchored to the public sidewalk City reserves the right to approve the design of all street furniture no alcoholic beverages shall be served or consumed on public right-of-way permittee shall indemnify and hold harmless the City, its officers, agents, and employees, from any and all claims, injuries, or damages to persons or property which may result from the location of such street furniture; the permittee shall present evidence of public liability insurance in an amount established by the City's Risk Management Officer the permittee shall frequently monitor the area for garbage, trash, refuse, other waste materials, and adequate sidewalk clearance the City Manager shall be authorized to promulgate such other rules and procedures appropriate to implementing such use of the public sidewalks. Respectfully, W. Robert Herbert City Manager WRH:WFC:pr cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Ashley Waldvogel, Marketing Manager, Downtown Roanoke, Inc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 2401 l Telephone: (703) 981-2541 REVISED SANDRA H. EAKIN Deputy City Clerk August 9, 1994 File g468-472 C. E. Tucker Senior Vice-President Crowder Construction Co. P. O. Box 30007 Charlotte, North Carolina 28210 Dear Mr. Tucker: I am enclosing copy of Ordinance No. 32041-061394 approving the City Manager's issuance of Change Order No. 5 to the City's contract with Crowder Construction Co., in connection with Carvins Cove Filter Plant Improvements - Phase I, in the amount of $84,769.55, for a total contract amount, including Change Order No. 5, of $13,663,569.78. Ordinance No. 32041-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm ERe. pc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Philip C. Schirmer, Acting City Engineer L. Bane Coburn, Project Manager Ellen S. Evans, Cost Construction Clerk Kit B. Kiser, Director, Utilities and Operations M. Craig Sluss, Manager, Water Department Diane S. Akers, Budget Administrator, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of June, 1994. No. 32041-061394. AN ORDINANCE approving the City Manager's issuance of Order No. 5 to the City's contract with Crowder Company, in connection with Carvins Cove Filter Plant - Phase I; and providing for an emergency. Change Construction Improvements BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 5 to the City's contract with Crowder Construction Company in connection with Carvin's Cove Filter Plant Improvements - Phase I. 2. Such Change Order shall provide for the following changes in the work to be performed: ORIGINAL CONTRACT AMOUNT $12,682,280.00 Contract amount including Previous Change Orders $13~663,569.78 CHANGE ORDER NO. 5: 1. Leak repairs and other work around two 30" pipe sleeves at the west end of the filter building. $ 17,625.00 2. Replace four (4) 20" valves at the existing Aeration Basins. 17,784.12 Replace four (4) 20" valves at the existing Aeration Basins· Additional 16" butterfly valve at the new backwash water storage reservoir. Continuous chlorine residual monitoring system. Place aluminum toe boards on existing walkways at basin handrails. 17,784.12 5,000.00 29,250.22 15,110.21 TOTAL AMOUNT OF CHANGE ORDER NO. 5 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. ADDITIONAL TIME REQUIRED FOR CHANGE ORDER 84,769.55 NONE 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. June 17, 1994 File #468-472 C. E. Tucker Senior Vice-President Crowder Construction Co. P. O. Box 30007 Charlotte, North Carolina 28210 Dear Mr. Tucker: I am enclosing copy of Ordinance No. 32041-061394 approving the City Manager's issuance of Change Order No. 5 to the City's contract with Crowder Construction Co., in connection with Carvins Cove Filter Plant Improvements - Phase I, in the amount of $84,769.55, for a total contract amount, including Change Order No. 5, of $13,748,339.33. Ordinance No. 32041-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 Roanoke, Virgini~ a Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: CHANGE ORDER NO. 5 CARVINS COVE FILTER PLANT IMPROVEMENTS - PHASE I ROANOKE, VIRGINIA I. Background: A. Bids for this project were received by the Council- appointed bid committee on October 16, 1992. Six (6) bids were received for this project with Crowder Construction Company of Charlotte, North Carolina, submitting the low bid in the amount of $12~682~280.00 and 730 consecutive calendar days construction time. Council approved the contract dated November 16, 1992, by Ord. #31247-111692. The Commonwealth of Virqin]a was in the process of finalizing their changes to the soil and erosion controls and storm water management which went into effect January 1, 1993. Roanoke County then completed their plan review in the first week of January and the notice to proceed to the contractor was issued to start construction on January 19, 1993. There have been four (4) aDDroved chanqe orders to date with the contract total of $13~663~569.78 and 805 consecutive calendar days. The oriqinal contract amount, contained the sum of $259,280.00 to cover the cost of items that would be uncovered during the course of construction that were not specifically addressed in the contract documents; but, once discovered, could be replaced while the other work was being accomplished. II. Current Situation: A. The following chanqes to the contract need to be approved. Honorable Mayor and Me~ers of City Council RE: Change Order No. 5/Carvins Cove Filter Plant - Phase I June 6, 1994 2 of 5 Leak repairs and other work around two 30" pipe sleeves at the west end of the filter building. The turbidity of the water would increase drastically whenever it rained which had been happening for some time (more than 6 months). It was discovered that the concrete wall around these pipe sleeves had cracked and was letting ground water infiltrate into the effluent channel at the filters. This meant uncovering the west end of the filter building to make the required repairs. Cost of repairs: $ 17~625.00 Because of the regulations of the Health Department, this work has already been completed. Replace four (4) 20" valves at the existing Aeration Basins. $ 17~784.12 These valves were not scheduled to be replaced. One of the valves stuck in the open position and the flow of water to the basin could not be controlled. We discovered that the part required to repair the valve can not be purchased because the valve is obsolete (1945 Vintage). Additional 16" butterfly valve at the new backwash water storage reservoir. $ 5~000.00 The original backwash reservoir and the new reservoir are side by side and connected with a 16" ductile iron pipe. However, no valve was provided in the connecting piping. To isolate either tank, for any purpose, requires that the valve be installed. 4. Continuous chlorine residual monitorinq system: $ 29r250.22 This is required by a new regulation that you must monitor the water continuously for chlorine residual before it goes into the delivery system. The price includes a house to protect the monitoring equipment, controls, piping, etc. Honorable Mayor and Members of City Council RE: Change Order No. 5/Carvins Cove Filter Plant - Phase I June 6, 1994 3 of 5 5. Place aluminum toe boards on existing walkways at basin handrails: $ 15,110.21 This is also a new requirement to keep operators or visitors from kicking debris into the treatment basins. TOTAL OF CHANGES: $ 84,769.55 NO ADDITIONAL TIME OF CONSTRUCTION IS REQUIRED. Ail proposed change order item prices have been reviewed by the design team and have been approved as being within range of anticipated costs; see letter attached. III. Issues in order of importance are: A. Enqineerinq concerns. B. Fundinq. C. Time of completion. IV. Alternatives are as follows: ae Approve the issuance of Change Order No. of $84,769.55 and -0- additional construction time. 5 in the amount calendar days Engineerinq concerns would be met in a timely manner while construction is in progress to assist in making the operation run more smoothly. The consultant has recommended these items for inclusion in the contract (except for Item 1 which was an emergency issue). Fundinq for these changes was provided for in the original contract bid price. Since the contract was to remodel a plant built in 1945 and added to in 1954 it was anticipated that items would be encountered during the time of construction that would have to be repaired or replaced and therefore a sum was included in the contract price for such repair/replacement. 3. Time of completion will not change. Honorable Mayor and Members of City Council RE: Change Order No. 5/Carvins Cove Filter Plant - Phase I June 6, 1994 4 of 5 Reject the issuance of Change Order No. 5 and do not authorize the additional work as described above. Enqineerinq concerns would not be met in a timely fashion. Most of what is proposed will either have to be done now or in the near future. It is more prudent to perform the work now than to interrupt the plant operation again with another contractor. To date there has not been a service interruption caused by the construction. Fundinq would not be encumbered for the additional work. The lump sum total in the original bid would remain the same. 3. Time of completion would remain the same. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative "A". Be Authorize the City Manager to issue Change Order No. 5 to the contract with Crowder Construction Company in the amount of $84~769.55 and -0- consecutive calendar days additional construction time. The total contract amount of $13~663~569.78 would not change. The contract allowance for repair/replacement would be reduced by the sum of $84,769.55. Fundinq is already available in the lump sum bid for additional work required during the time of construction. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/fm Honorable Mayor and Members of City Council RE: Change Order No. 5/Carvins Cove Filter Plant - Phase ! June 6, 1994 5 of 5 cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator 05,'20/94 07:59 '~?05 345 7691 ~AI-II:kN'&CRAIG RK -+-,-~ CITY ENGIS'. RKE ~001,'001 Mattern & Craig ~ Wasa Cr~l May 20, 1994 Mr. Bane Coburn Project Manager Room 350 - Engineering 21S West Church Avenue Roanoke, VA 24011 Re: Cavins Cove Filtration Plant C~ssion No. 1138 Dear Regarding Change Order No. 5, all proposed change order prices have been reviewed by uhe design teamandha~been approved as being wiuhin the range of anti¢ipa=ed costs. Very truly yours, MATT~RIq & CRAIG Stewart W. Hubbell SWH/pfm Fk,-st Strew. S.W. ~ Vmgima ~,0~6 703 34~-9:M~, F-~ 703 34~-~81 June 17, 1994 File #137-144-253-468 Robert W. Benninger, Chairperson Roanoke Valiey Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 Dear Mr. Benninger: I am enclosing copy of Resolution No. 32042-061394 supporting United States Senate Bill 1634 authorizing local governments to exercise solid waste flow control. Resolution No. 32042-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 15, 1994 File #137-144-253-468 The Honorable Charles S. Robb United States Senator Room 493 Russell Senate Office Building Washington, D. Co 20510 Dear Senator Robb: I am enclosing copy of Resolution No. 32042-061394 supporting United States Senate Bill 1634 authorizing local governments to exercise solid waste flow control. Resolution No. 32042-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 15, 1994 File #137-144-253-468 The Honorable John W. Warner United States Senator Room 225 Russell Senate Office Building Washington, D. C. 20510 Dear Senator Warner: I am enclosing copy of Resolution No. 32042-061394 supporting United States Senate Bill 1634 authorizing local governments to exercise solid waste flow control. Resolution No. 32042-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 15, 1994 File #137-144-253-468 The Honorable Robert W. Goodlatte Member of Congress 6th District, Virginia 540 Crestar Plaza 10 Franklin Road, S. E. Roanoke, Virginia 24011 Dear Congressman Goodlatte: I am enclosing copy of Resolution No. 32042-061394 supporting United States Senate Bill 1634 authorizing local governments to exercise solid waste flow control. Resolution No. 32042-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32042-061394. A RESOLUTION supporting United States Senate Bill 1634 authorizing local governments to exercise solid waste flow control. WHEREAS, solid waste flow control ordinances are one means by which local governments may protect disposal revenues in order to finance and implement solid waste management plans, thereby assisting local governments in meeting their responsibility to protect public health, safety and welfare; and WHEREAS, a recent Supreme Court decision has placed the constitutionality of local flow control measures in question; and WHEREAS, federal legislation is needed to preserve solid waste flow control as an option for local governments; and WHEREAS, the City of Roanoke is a Charter Member Jurisdiction of the Roanoke Valley Resource Authority ("Authority"), a regional entity which has recently permitted and constructed a transfer station, solid waste disposal facility and a rail system to transport waste from the transfer station to the solid waste disposal facility; and WHEREAS, although the Authority is not currently dependent upon flow control measures to accomplish the repayment of the bonded indebtedness incurred to pay for its facilities, the Authority supports preserving the option of future flow control measures so that local government solid waste management plans can be lawfully and effectively financed and implemented; and WHEREAS, United States Senate Bill 1634 specifically authorizes the use of solid waste flow control by local governments; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council endorses United States Senate Bill 1634 and similar legislation to be introduced in the United States House of Representatives which specifically authorizes the use of solid waste flow control by local governments. 2. The Clerk is directed to forward attested copies of this resolution to the Honorable John W. Warner, United States Senator, the Honorable Charles S. Robb, United States Senator, and the Honorable Robert W. Goodlatte, Member, House of Representatives. ATTEST: city Clerk. Roanoke, Virginia June 13, 1994 The Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: The attached letter of May 24, 1994 from the Roanoke Valley Resource Authority Chairman requests that Roanoke City Council support federal legislation that would enable local option to control the end destination of solid waste originating from the City limits. This is to request that City Council pass a resolution signifying Council's support of federal Senate Bill 1634 and similar legislation that would specifically authorize solid waste flow control and ask that copies of that resolution be sent to our federal elected representatives. WRH:KBK:afm Attachment cc: City Attorney Director of Finance RVRA Chairman RVRA Representatives Respectfully submitted, W. Robert Herbert City Manager ROANOKE VALLEY RESOURCE AUTHORITY Mr. W. Robert Herbert Roanoke City Manager 215 Church Ave. Roanoke, VA 24011 Dear Mr. Herbert: May 24, 1994 Re: Solid Waste Flow Control; U. S. Senate Bill S, 1634 I am writing to you as Chairman of the Roanoke Valley Resource Authority to update you on recent developments regarding flow control. As you know, flow control ordinances are normally used by local governments to protect disposal revenues by requiring that all solid waste generated within a particular jurisdiction be delivered to the governmental disposal facility. You are also aware that, to date, the Charter Member lurisdictions have not relied upon flow control measures. It is my understanding that you are also aware of increasing private competition and disposal opacity in Virginia. On May 16, 1994, the United States Supreme Court decided C.A. Carbone. Inc. v. Town of Clarkstown, a case which involved a challenge to flow control measures. It is my understanding from the Authority's legal counsel that this decision may be applied to render current flow control measures unconstitutional. It is further my understanding that in light of this decision, unless the United States Congress adopts legishtion specifically authorizing local flow control, all future local government flow control measures may be considered unconstitutional and invalid. It is likely that lobbying efforts in Congress on flow control will intensify. The National Association of Counties, the National League of Cities, and the Solid Waste Association of North America are supporting $. 1634, which wonid authorize local flow control. The Authority has previously placed our congressional representatives and the Charter Member Jurisdictions on notice of the need for federal legislation preserving flow control as an option for local governments. As downward pressure on tipping fees increases, flow control may prove to be a useful option to have available in the future. Following the Carbone decision, it may be in the Authority's interests to consider additional efforts in support of federal flow control legislation. On behalf of the Authority, I request that the Charter Member Jurisdictions also consider 1020 Hollins Road Roanoke, Virginia 24012 . (703) 85%5050 Fax (703) 85%5056 Flow Control (cont.) 5/24/94 Page 2 renewed support for S. 1634 and similar legislation in the United States Representatives that would specifically authorize the use of flow control. Thank you for your consideration of this matter. Sincerely, enclosure cc: Authority Members $ohn R. Hubbard, Chief Executive Officer Mark Allan WiJliams, General Counsel House of IN THE coUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32043-061394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of that certain sections of the 1993-94 Appropriations, be, to read as follows, declared to the City of Grant Fund and the same are hereby, amended and reordained in part: Approorlations Health and Welfare DMV Mini-Grant FY94 Revenue Health and Welfare DMV Mini-Grant FY94 (1) .......................... (2) .......................... $ 1,834,349 1,000 $ 1,834,349 1,000 1) Special Projects Youth Services (035-054-8842-2034) $ 1,000 2) DMV Mini-Grant Revenue (035-035-1234-7157) 1,000 Ordinance BE IT FURTHER ORDAINED that, an emergency existing, this shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia June 13, 1994 The Honorable Mayor and Members of city Council Roanoke, Virginia Subject: Funds for Special Projects From Virginia State Department of Motor Vehicles II. III. I. Background: A. office on Youth received funds from the Virginia State Department of Motor Vehicles for special projects. The need for the funds is to assist in offsetting the cost of special projects which are operated by the office on Youth during program year 1993-1994. Fundin~ in the amount of $1,000,00 was received by the office on Youth on December 9, 1993 from the Department of Motor Vehicles. Current situation: Funds were received from the Department of Motor Vehicles for the implementation of special projects such as Student Government Day, special programs, and closing exercises for the job training camps. Office on Youth operates various programs to improve the quality of life for children and youth. Appropriation of these funds into the special projects account will be a reimbursement of program costs. Issues: A. Funds B. Special projects for children and youth C. Programs and services Page 2 IV. Alternatives: A. ~ ~ to a Grant fund special projects expenditure account with corresponding revenue estimate to be established by the Director of Finance. 1. Funds in the amount of $1,000.00 have been received in revenue account 035-035-1234-7157. 2. S ecial ro'ects will be continued. 3. Proqram and services will be implemented. B. Do not apnroDriate 1 0~.00 to a special projects account. 1. Funds will go unspent and cost will be assumed by the office on Youth. 2. S ecial ro'ects will not be continued. 3. Proqram and services will not be reimbursed. Recommendation: city Council adopt Alternative "A" to appropriate ~ to a Grant fund special projects expenditure account with a corresponding revenue estimate to be established by the Director of Finance. Respectfully submitted, W. Robert Herbert city Manager cc: city Attorney Director of Finance office on Management & Budget Director of Human Development Youth Planner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32044-061394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Health and Welfare Jobs Training Camp-FOCUS Revenue Health and Welfare Jobs Training Camp-FOCUS (1) ..................... $ 1,833,349 30,343 $ 1,833,349 30,343 1) Special Projects Youth Services 2) Project FOCUS Revenue (035-054-8841-2034) (035-035-1234-7162) $ 30,343 30,343 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia June 13, 1994 The Honorable Mayor and Members of city Council Roanoke, Virginia Subject: Funds for the office on Youth to Operate Job Training Camp I. Backqround: II. office on Youth received funds from Project FOCUS Grant to operate an job training camp program for youth (teens) ages 12 -15 years old. The need for the Dro~ram was expressed during the Teen Summit meetings of 1992 because teens felt that there was "nothing to do" and the majority of them were too young to get jobs. A Summer Job Trainin~ Camp was offered during the summer of 1993 with FOCUS funds. The goal was to enroll 40 youth to complete the program, however, due to a large interest, 62 youth were given the opportunity to learn about the world of work. The program was a great success. The trainin~ camp provided opportunities for the teens to learn about the world of work through classroom training which includes but is not limited to: role playing, speakers, career exploration, and goal setting, etc. Ee Funding, in the amount of $30,342.45, was transferred in May, 1994 from the Project FOCUS grant to the office on Youth for the implementation of the job training camp program. Current situation: Funds were transferred from the Project FOCUS grant for the implementation of the job training camp program which began in April, 1994. Office on Youth is operating the program which has been providing job related training opportunities. Appropriation of funds into a special account for reimbursement of program costs will be coordinated by the office on Youth. Page 2 III. IV. Ve Issues: A. Funds B. Job related opportunities for youth C. Program coordination Alternatives: Appropriate $30,342.45 to an account to be established by the Director of Finance in the Grant Fund for use by the Office on Youth to operate the job training camp. 1. Funds in the amount of $30,342.45 have been received in revenue account 035-035-1234-7162. 2. Job related opportunities for youth will be continued. Program services and coordination will be implemented. Do not appropriate $30,342.45 for the operation of the job training camp. Funds will go unspent and cost will be assumed by Office on Youth. Job related opportunities for youth will not be continued. Program services and coordination will not be reimbursed or continued. Recommendation: City Council adopt Alternative "A" to appropriate $30.342.45 to a Grant Fund expenditure account with a corresponding revenue estimate to be established by the Director of Finance. Respectfully submitted, W. Robert Herbert city Manager Page 3 WRH IMVH Imm City Attorney Director of Finance Office of Management & Budget Director of Human Development Youth Planner June 17, 1994 File #72-178-226-236-246-467 Neva H. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Ordinance No. 32046-061394 authorizing execution of a grant application made on behalf of the City of Roanoke for the United States Department of Agriculture 1994 Summer Food Service Program, acceptance of the subsequent grant award from the United States Department of Agriculture, in the amount of $123,090.00, and negotiation and execution of appropriate interagency agreements, including an agreement with Roanoke City Schools in order to implement the program funded by the grant, as requested in a report of the City Manager under date of June 13, 1994. Ordinance No. 32046-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #72-178-226-236-246-467 Theodore J. Edlich, III Executive Director Total Action Against Poverty 145 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Edlich: I am enclosing copy of Ordinance No. 32046-061394 authorizing execution of a grant application made on behalf of the City of Roanoke for the United States Department of Agriculture 1994 Summer Food Service Program, acceptance of the subsequent grant award from the United States Department of Agriculture, in the amount of $123,090.00, and negotiation and execution of appropriate interagency agreements, including an agreement with Roanoke City Schools in order to implement the program funded by the grant, as requested in a report of the City Manager under date of June 13, 1994. Ordinance No. 32046-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of June, 1994. No. 32046-061394. AN ORDINANCE authorizing the execution of a grant application made on behalf of the City of Roanoke for the United States Department of Agriculture 1994 Summer Food Service Program, the acceptance of the subsequent grant award, the negotiation and execution agreement emergency. of the appropriate interagency agreements, including an with Roanoke City Schools; and providing for an BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager, W. Robert Herbert, or the Assistant City Manager, is hereby authorized to execute for and on behalf of the City of Roanoke the grant application for the United States Department of Agriculture 1994 Summer Food Service Program, and accept the grant award in the amount of $123,090.00 from the United States Department of Agriculture. 2. The City's Director of Human Development is authorized to execute any grant conditions or assurances related thereto and to negotiate and execute appropriate interagency cooperation agreements, including an agreement with Roanoke City Schools in order to implement the program funded by the grant, as requested in a report to this Council dated June 13, 1994. Said agreements to be in such form as approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32045-061394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Ammromriations Fifth District Employment & Training Consortium - FY94 ........... $2,845,103 123,090 Revenue Fifth District Employment & Training Consortium - FY94 ........... $2,845,103 123,090 1) Administrative Wages 2) Administrative Fringes 3) Administrative Communications 4) Administrative Supplies 5) Program Wages 6) Program Fringes 7) Program Travel 8) Program Supplies (034-054-9485-8350) $ 6,930 (034-054-9485-8351) 034-054-9485-8353) 1,458 530 034-054-9485-8355) 50 034-054-9485-8050) 10,283 034-054-9485-8051) 2,020 034-054-9485-8052) 50 034-054-9485-8055) 1,000 9) Contract Services (034-054-9485-8057) 100,769 10) Summer Food Revenue (034-034-1234-9485) 123,090 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk r:!TY r,: Roanoke, Virginia June 13, 1994 Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: Virginia Summer Food Service Program Grant Application to the U.S. Department of Agriculture I. BACKGROUND The U.S. Department of A~riculture (USDA) has solicited applications from municipalities to participate in the 1994 Virginia Summer Food Service Program. The ~uroose of the program is to provide nutritionally balanced, healthy meals to children, ages 1 through 18, of low-income families (less than 185% of poverty) during the Summer months of 1994. Cost reimbursements are made to program sponsors (City of Roanoke), by the U. S. Department of Agriculture, at a rate of approximately $1.36 per meal consumed by a participating eligible youth. $15,245.00 has been allocated by City Council in the 1994-95 budget to the Director of Human Development to support the staffing and administration of this program. The Virginia Summer Food Service Program is similar in concept to the National School Lunch Program and the participants' eligibility is comparable to that used to determine eligibility for free, or reduced price, meals during the school year. Roanoke operated this program last year serving approximately 1,310 eligible youth daily at thirteen feeding locations in the City. Approximately 39,000 meals were consumed during the entire Summer. Roanoke City Schools sponsored a similar program in 1985 and has elected to provide food service this year. The need for this program and potential operational plans were originally explored and developed by a task force of the City Manager's Human Development Steering Committee. Agencies represented included the Department of Social Services, the Fifth District Employment and Training Consortium (FDETC), with the assistance of City Parks and Recreation, Roanoke Redevelopment and Housing Authority, and Total Action Against Poverty. City Council Report June 13, 1994 Page 2 The U. S. Department of Agriculture is supportive of efforts by the City of Roanoke to continue this program and has expressed its interest in providing whatever supportive assistance necessary to accomplish the program's objectives. II. PRESENT SITUATION A grant application for the Virginia Summer Food Service Program has been prepared by the Fifth District Employment and Training Consortium, on behalf of the City of Roanoke, for consideration by the U. S. Department of Agriculture for funding this Summer, for the period June 20 through September 2, 1994. (Notice of the grant award is expected by June 14, 1994. 1,335 daily meals, are proposed for youths participating at these sites: Jamestown Housing Project, Indian Village Housing Proiect, Hurt Park Housing Project, Lincoln Terrace Housing Project, Landsdowne Housing Project, Bluestone Housing Project, YMCA Family Center, Hunt Manor Housing Project, YMCA (at Westside Elementary), Ruffner Middle School, and Housing Authority off-site center - Copper Hill, Virginia (Apple Ridge Farms). It is estimated that over 38,000 meals will be served through this project. The eleven proposed feeding locations reflect both the success of last year's program and the broad need existing for such a program for needy youth in the City. The Directorate of Human Development is proposed to administer the project through interagency agreements with the FDETC, Office on Youth and Roanoke Redevelopment and Housing Redevelopment and Housing Authority (RRHA); an informal written agreement with the Depattment of Social Services, and a contract with Roanoke City Schools to prepare and deliver the meals, daily, to the project sites. DSS -- Monitoring and project support. FDETC -- Monitoring, administration, and daily project support. Office -- on Youth Project Support Provision of site facilities at seven Housing Project sites. City -- Will prepare and deliver over 38,000 meals Schools to eleven sites. City Council Report June 13, 1994 Page 3 E. There are approximately 1,335 meals proposed to be provided on each of the fifty-four (54) meal service days, between June 20 and September 2, 1994 (Monday through Friday). F. All costs reimbursable by the U. S. Department of Agriculture are based upon the number of meals consumed by eligible youth participants. G. Cost projections from USDA funding total $123,090.00 1. Operational Costs: $114,122.00 (Including approximately $104,000.00 for reimbursement to vendor.) 2. Administrative Costs: $8,968.00 (Program management and monitoring.) III. IV. ISSUES A. B. C. Cost to the City Need for Food Services in the Community Effective and Efficient Delivery of Services ALTERNATIVES A. Endorse the application submitted, and Accept the subsequent grant award from the U.S. Department of Agriculture, in the amount of $123,090.00. Authorize the Director of Human Development or his/her designee, to negotiate and execute appropriate interagency agreements to facilitate the success of the project; Appropriate $123,090.00 of USDA funding with a corresponding revenue estimate, to an account to be established in the Consortium Fund by the Director of Finance, for the Virginia Summer Food Service Program. City Council Report June 13, 1994 Page 4 Cost to the City - $12,330.00 has been appropriated by City Council in the 1994-95 budget to the Director Human Development to support the additional staffing and administration of this program. There will be no additional cost to the City, since remaining expenses are reimbursable through the USDA or budgeted through FDETC funds. Need for Food Services in the Community - Need is wide-spread and project will accommodate targeted efforts, to provide nutritionally balanced meals to 1,335 needy youths, daily. Effective and Efficient Delivery of Services - Interagency agreements with DSS, FDETC, Office on Youth, and RRHA, and a contract with Roanoke City Schools will promote both the effective and efficient delivery of services, to Roanoke City residents, whom the project is designed to assist. Do not endorse the grant application; and 1. Do not accept grant award from the U.S. Department of Agriculture; a. Cost to the City - No direct cost impact to the City. b. Need for Food Services in Community - Need will continue, without program of intervention for 1,335 youths. c. Effective and Efficient Delivery of Services - Potential interagency services would not be utilized to address needs, without U.S. Department of Agriculture resources. RECOMMENDATIONS Approve Alternative A: A. Endorse the application submitted, and 1. Accept the subsequent grant award from the U.S. Department of Agriculture, in the amount of $123,090.00; City Council Report June 13, 1994 Page 5 Authorize the Directorate of Human Development, to negotiate and execute a contract for food service with Roanoke City Schools as well as appropriate interagency agreements with FDETC, Office on Youth and RRHA to facilitate the success of the project; and Appropriate $123,090.00 with a corresponding revenue estimate, to an account to be established in the Consortium Fund by the Director of Finance, for the Virginia Summer Food Service Program. ~obert Herbert City Manager WRH/VLP/kdh XC: Director of Finance City Attorney Director of Human Development FDETC Administrator June 17, 1994 File #121-270-472 John R. Levereth Sales Manager Security Defense Systems Corporation P. O. Box 243 Nutley, New Jersey 07110-0243 Margie H. Carson Sales Representative Fire and Safety Equipment P. O. Box 938 Concord, Virginia 24§38 Dear Ms. Carson and Mr. Levereth: I am enclosing copy of Resolution No. 32048-061394 accepting the bids of Security Defense Systems Corporation, in the amount of $1§,94§. 00, for an X-Ray Inspection System to enhance court security; and Fire and Safety Equipment, in the amount of $6,464.04, for emergency breathing apparatus for use in the City Jail, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for said items. Resolution No. 32048-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #121-270-472 Control Screening LP EG&G Astrophysics Research Corporation MSA Ladies and Gentlemen: I am enclosing copy of Resolution No. 32048-061394 accepting the bids of Security Defense Systems Corporation, in the amount of $15,945.00, for an X-Ray Inspection System to enhance court security; and Fire and Safety Equipment, in the amount of $6,464.04, for emergency breathing apparatus for use in the City Jail, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for said items. Resolution No. 32048-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2,541 IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of June, 1994. No. 32048-061394. VIRGINIA, A RESOLUTION accepting bids for an X-Ray Inspection System and for emergency breathing apparatus for the City jail upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the these items. BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as The bid of Security Defense Systems Corporation, in the total amount of $15,945.00, particularly set forth Manager to this Council, for an X-Ray Inspection System as more in the June 13, 1994 report of the City such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The bid of Fire & Safety Equipment, in the total amount of $6,464.04, for emergency breathing apparatus as more particularly set forth in the June 13, 1994 report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 3. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidders, based on their proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 4. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of June, 1994. 1993-94 General emergency. WHEREAS, Government of the exist. Roanoke VIRGINIA No. 32047-061394. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~iations Public Safety Jail (2) Fund Balance CMERP-City-Unappropriated (3) ..................... 1) Other Equipment 2) Other Equipment 3) CMERP-City- Unappropriated $ 31,267,628 1,419,142 4,909,381 $ 545,571 (001-024-2140-9015) $ 15,945 (001-024-3310-9015) 6,465 (22,410) (001-3323) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, June 13, Virginia 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Bids to Purchase X-Ray Inspection System and Emergency Breathing Apparatus Bid No. 94-5-36 & 94-4-43 I. Background Capital Maintenance and Equipment Replacement Proqram has identified the need to acquire an X-Ray Inspection System to enhance court security and Emergency Breathing Apparatus for use in the City Jail. Requested X-Ray Inspection System will provide a method of inspection of hand-carried baggage, packages and mail. The existing security devices, walk through units, primarily detect metal objects. The X-Ray unit will provide additional security as it will detect weapons, narcotics, explosives and other dangerous items through an advanced image process. The requested unit will be used in conjunction with existing units to provide a maximum protection to the Courts, its officers and citizens. Aprilt 1994 specifications were developed and along with request for quotations were sent to nine (9) vendors of X-Ray Security Systems and three (3) vendors of Emergency Breathing Apparatus. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were received after due and proper advertisement and were publicly opened and read in the Office of the Manager of General Services. Bid tabulations are attached. II. Current Situation Ail bids received were evaluated by representatives of the City Sheriff's Department and General Services. State contracts were reviewed. No state contract currently exists on this type of equipment. X-Ray Inspection System, Bid No. 94-4-43 Emergency Breathing Apparatus, Bid No. 94-5-36 Page 2 III. IV. C. Bid evaluations are as follows: X-Ray Inspection System - The lowest bid, submitted by Security Defense Systems Corporation, meets all required specifications for a cost of $15~945.00. Emerqency Breathinq Apparatus The lowest bid, submitted by Fire & Safety Equipment, meets all required specifications for a cost of $6~464.04. Issues A. Need B. Compliance with Specifications C. Fund Availability Alternatives Council accept the lowest bids for Equipment for the Sheriff's Department as follows: One (1) New X-Ray Inspection System for court security from Security Defense Systems Corporation for a total cost of $15~945.00. Need - Requested equipment will enhance and more effectively provide security for the courts. Compliance with Specifications - The unit recommended by the alternative meets all specifications. Fund Availability - Funds are available in the Capital Maintenance and Equipment Replacement Program. Emergency Breathinq Apparatus from Fire & Safety Equipment for the total cost of $6,464.04. Need - Requested equipment will provide breathing support to members of the City Sheriff's Staff in the event of an emergency. X-Ray Inspection System, Bid No. 94-4-43 Emergency Breathing Apparatus, Bid No. 94-5-36 Page 3 cc: Compliance with Specifications The units recommended in this alternative meets all required specifications. Fund Availability - Funds are available in the Capital Maintenance and Equipment Replacement Program. B. Reject all bids. Need Enhanced court security and emergency breathing capability will not be accomplished under this alternative. Compliance with Specifications would not be a factor in this alternative. Fund Availability - Designated Funds would not be expended under this alternative. V. Recommendation Council concur with Alternative "A" accept the lowest bids for Equipment for the Sheriff's Department as follows: One (1) New X-Ray Inspection System from Security Defense Systems Corporation for the cost of $15,945.00. Emerqency Breathinq Apparatus from Fire Safety Equipment for the cost of $6,464.04. Reject all other Bids. CJ Appropriate $22~410 from Capital Maintenance and Equipment Replacement Program as follows: $15~945 to Account 001-024-2140-9015 $ 6,465 to Account 001-024-3310-9015 Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Management & Budget 0 0 I~ r,j o 0 0 n. c .p ~0 0 U C 0 U C IN THE COUNCIL OF THE CITY OF The 13th day of June, 1994. No. 32049-061394. ROANOKE, VIRGINIA, AN ORDINANCE raffles - definitions; subsections Requirement of issuance of permit; subject to regulation; subsection to amend and reordain §21-66, Bingo games and (a)(1), (2), and (3) of §21-68, where valid; duration; permits (c) of §21-69, Limitation on frequency and duration of conducting bingo games; subsection (d) of §21-70, "Instant bingo"; §21-71, Reports of gross receipts and disbursements required; form of reports; failure to file; certificate of compliance; right of entry upon premises; records; independent accounting procedure, by adding new subsection (h); subsection (e) of §21-73, Prohibited practices; and §21-73, Prohibited practices by adding new subsection (g) and redesignating current subsections (g) through (p) as subsections (h) through (q), of Article II. Gambling, of the Code of the City of Roanoke (1979), as amended, to provide for the regulation of bingo and raffle games in the City; providing for an emergency, and an effective date. WHEREAS, numerous changes have been made to the Code of Virginia (1950), as amended, regarding bingo and raffle operations during the 1994 Session of the General Assembly; WHEREAS, this Council desires to incorporate these changes in the Code of the City of Roanoke (1979), as amended; and WHEREAS, this Council desires to empower the Director of Finance to continue to effectively administer and monitor bingo and raffle operations; THEREFORE, Roanoke that: 1. Sec. BE IT ORDAINED by the Council of the City of 21-66, Bingo qames and raffles - definitions; subsections (a)(1), (2), and (3) of S21-68, Requirement of issuance of permit; where valid; duration; permits subject to regulation; subsection (c) of §21-69, Limitation on frequency and duration of conducting bingo games; subsection (d) of §21-70, "Instant bingo"; new subsection (h) of §21-71, Reports of gross receipts and disbursements required; form of reports; failure to file; certificate of compliance; right of entry upon premises; records; independent accounting procedure; subsection (e), new subsection (g), and current subsections (g) through (p) to be redesignated as (h) through (q), of Article II. Gambling, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: ARTICLE II. GAMBLING. S21-66. Bingo qames and raffles; definitions. The following words shall have the following meanings: "Bingo" means a specific game of chance played with individual cards having randomly numbered squares ranging from one (1) to seventy-five (75), in which prizes are awarded on the basis of designated numbers on such cards conforming to a predetermined pattern of numbers selected at random. Such cards shall have five (5) vertical rows headed respectively by the letters B.I.N.G.O., with each row having five (5) randomly numbered squares. "Building" means a structure located on a single lot enclosed by a continuous exterior wall regardless of the configuration of the interior walls. 2 "Calendar day" means the period of twenty-four (24) consecutive hours commencing at 12:01 a.m. and concluding the following 12:01 a.m. "Calendar week" means the period of seven (7) consecutive calendar days (as defined above) commencing at 12:01 a.m. on Sunday and ending at 12:01 a.m. the following Sunday. "Instant Bingo" means a specific game of chance played by the random selection of one or more individually prepacked cards, with winners being determined by the preprinted appearance of the letters B.I.N.G.O. in any prescribed order on the reverse side of such card. "Jackpot" means a bingo card played as a part of a bingo game defined in this section in which all numbers on the card are covered, each number being selected at random, and with no more than one free or "wild" number. "Landlord" means any person or his agent, firm, association, organization, partnership, or corporation, or employee thereof, which owns and leases, or leases any premise devoted in whole or in part to the conduct of bingo games, and any person residing in the same household as a landlord. "Organization" means any one of the following: (1) A voluntary fire department or a voluntary rescue squad or auxiliary unit thereof which has been recognized by an ordinance or resolution of City Council as being a part of the safety program of the City; (2) An organization operated exclusively for religious, charitable, community or educational purposes; (3) Association of war veterans or auxiliary units thereof organized in the United States; or (4) A fraternal association operating under the lodge system. "Raffle" means a lottery in which the prize is won by (i) a random drawing of the name or prearranged number of one (1) or more persons purchasing chances or (ii) a random contest in which the winning name or preassigned number of one or more persons purchasing chances is determined by a race involving inanimate objects floating on a body of water, commonly referred to as a "duck race". However, nothing in this article shall prohibit an organization from using the State Lottery Department's Pick-3 number as the basis for determining the winner of 3 a lottery. For purposes of this definition, "raffle" shall include determining the winner of a lottery by use of prepackaged pull-tab devices which are devices made completely of paper or paper products with concealed numbers or symbols that must be exposed by the player to determine wins or losses and may include the use of a seal which conceals a number or symbol that has been designated in advance as a prize winner including but not limited to pull-tab devices commonly known as a tip boards or seal cards. S21-68. Requirement of issuance of permit; where valid; duration; permits subject to regulations. (a) Prior to the iSSuance of any permit, the applicant organization shall meet each of the following requirements: (2) Except for recently established volunteer fire and rescue companies or departments, as defined in this article, the organization shall have been in existence and met on a regular basis in the City of Roanoke, City of Salem, County of Roanoke or Town of Vinton for a period of at least five years immediately prior to applying for a permit. The organization shall have a membership consisting of at least fifty percent (50%) residents of the Commonwealth and shall furnish a complete list of its membership, identifying permanent place of residence for each member, in order for the local governing body to ascertain the percentage of Virginia residents. In no case shall the organization apply for or receive more than one permit. However, this requirement shall not apply (i) to any lodge or chapter of a national or international fraternal order or a national or international civic organization which is exempt under S501(c)(3) of the United States Internal Revenue Code and which has a lodge or chapter holding a bingo permit issued in accordance with the Code of Virginia anywhere within this Commonwealth, or (ii) where the Director of Finance provides for the issuance of a bingo or raffle permit for school sponsored activities to booster clubs which have been operating for less than five years, and which have been established solely to raise funds for school-sponsored activities in public schools which are less than five years old. A permit shall be valid only in the City and only at the locations designated in the permit application. However, a permit may be issued to an organization which relocates its meeting place on a permanent basis from one jurisdiction to another and complies with the requirements of subsection (1) of this section and provided further that the organization was the holder of a valid permit at the time of its relocation. An organization which has obtained a permit under this article to conduct a raffle may sell raffle tickets both in and out of the City and may conduct its drawing either in the jurisdiction in which a majority of the tickets were sold or in the City, except that pull-tab devices as defined in §21-66 used as part of a raffle may be sold only upon the premises owned or exclusively leased by such organization and at such times as it is not open to the public, except to members and their guests. (3) The organization shall be operating as a nonprofit organization and shall have always been operated in the past as a nonprofit organization and shall have been in existence as a nonprofit organization for a period of at least five years immediately prior to seeking a permit as hereinafter provided. §21-69. Frequency, duration, and conduct of bingo qames. (c) The sponsoring organization shall accept only cash or, at its option, checks in payment of charges or assessments for players to participate in bingo games or raffles. However, no organization shall accept postdated checks in payment of any charges or assessments for players to participate in bingo games. No organization or any person on the premises shall extend lines of credit or accept any credit or debit card or other electronic fund transfer in payment of any charges or assessments for players to participate in bingo. S21-70. "Instant binqo". (d) No organization shall sell an "instant bingo" card to any individual below eighteen years of age. S21-71. Reports of gross receipts and disbursements required; form of reports; failure to file; certificate of compliance; right of entry upon premises; records; independent accounting procedure. 5 (h) Any organization which ceases to exist or ceases its bingo or raffle operations must file all financial reports, disclosures, and audit fee payments within thirty (30) days of ceasing operations, and on a quarterly basis until all its bingo or raffle funds have been disbursed. §21-73 Prohibited practices. In addition to those other practices prohibited by this article, the following acts or practices shall also be prohibited under the provisions of this article: (e) Except for persons employed as clerical assistants by organizations composed of or for deaf or blind persons, only bona fide members of any such organization who have been members of such organization, as reflected on the organization's list of members filed with the Director of Finance for at least ninety days prior to such participation, shall participate in the management, operation or conduct of any bingo game or raffle. Notwithstanding the foregoing, employees of corporate sponsors of a qualified organization may participate in the management, operation or conduct of one raffle per year. The spouse of any such bona fide member or a fire fighter or rescue squad member employed by a political subdivision with which the volunteer fire fighter or rescue squad member is associated may participate in the operation and conduct of a bingo game or raffle if a bona fide member is present. (g) No landlord shall, at bingo games conducted on the landlord's premises, (i) participate in the conduct, management, or operation of any bingo games; (ii) sell, lease or otherwise provide for consideration any bingo supplies, including, but not limited to, bingo cards, instant bingo cards, markers, or other game pieces; or (iii) require as a condition of the lease or by contract that a particular manufacturer, distributor or supplier of bingo supplies or equipment be used by the organization. If equipment or services are included by a landlord in any lease or contract, the lease or contract shall itemize the amount attributable to the rent of the premises, equipment, and each service to be provided by the landlord. 6 The provisions of this subsection shall not apply to any charitable organization conducting bingo games on their own behalf; provided, the organization owns the premises where such bingo games are held. (h) No person shall participate in the operation of bingo games or pull-tab raffles for more than one organization in any one (1) calendar year. A calendar year shall run from January 1 through December 31. (i) No person shall manage, operate or conduct bingo games or raffles if, within the past five (5) years, he has been convicted of a felony or a crime involving moral turpitude, or has operated a bingo game or raffle in violation of state law or local ordinance. (j) No organization shall enter into any contract with or otherwise employ or compensate any member of that organization regarding the sale of bingo or raffle supplies or equipment. (k) No organization shall award any bingo prize money or any merchandise valued in excess of the following amounts: (i) no bingo door prize shall exceed twenty-five dollars ($25.00), (ii) no regular bingo or special bingo game shall award a prize in excess of one hundred dollars ($100.00), (iii) no instant bingo prize for a single card shall exceed five hundred dollars ($500.00), and (iv) no bingo jackpot of any nature whatsoever shall exceed one thousand dollars ($1,000.00), nor shall the total amount of bingo jackpot prizes awarded in any one calendar day exceed one thousand dollars ($1,000.00). (1) Except as provided herein, no organization shall award any raffle prize valued at more than one hundred thousand dollars ($100,000.00). The one hundred thousand dollar ($100,000.00) limitation shall not apply to a raffle conducted no more than once per calendar year by an organization qualified as a tax-exempt organization pursuant to S501(c)(3) of the Internal Revenue Code for a prize consisting of a lot improved by a residential dwelling where one hundred percent (100%) of the moneys received from such a raffle, less deductions for the fair market value for the cost of acquisition of the land and materials, are donated to lawful religious, charitable, community, or educational organizations specifically chartered or organized under the laws of the Commonwealth and qualified as a S501(c)(3) tax-exempt organization. The award of any prize money for any bingo or raffle shall not be deemed to be part of any gaming contract within the purview of ~11-14, Code of Virginia (1950), as amended. 7 (m) Any bingo game in which all the gross receipts from players for that game are paid as prize money back to the players shall not be subject to the limitations of subsection (j) of this section, but there shall not be more than one (1) such game per calendar day of play and the prize money from any such game shall not exceed one thousand dollars ($1,000.00). (n) No person shall participate in the management, operation or conduct of any bingo game or raffle if, within the preceding five years, he has been convicted of a felony or crime of moral turpitude. Further, no person shall participate in the management, operation or conduct of any bingo game or raffle if that person, within the past five years, has participated in the management, operation, or conduct of any bingo game or raffle which was found by a local permitting authority or by a court of competent jurisdiction to have been operated in violation of state law or local ordinance. (o) No raffle shall be conducted in conjunction with bingo sessions nor shall raffle drawings be held or raffle tickets or chances sold at, during or between bingo sessions. (p) An organization using or selling bingo or raffle supplies, including instant bingo supplies, which have been tampered with in any way, including seals broken on packets, or the tampering with bingo or raffle supplies by the organization shall result in the revocation of a permit. (q) No prize shall be awarded to the winner of a bingo game or raffle other than as advertised by the organization. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1994. ATTEST: City Clerk. 8 DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. June 13,1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Changes in the Bingo and Raffle Ordinance Numerous changes were made to the Code of Virginia regarding bingo and raffle operations as a result of the 1994 legislative session. These changes will go into effect on July 1,1994. The highlights of those changes are outlined as follows: Previously certain organizations had to have been in existence and met on a regular basis for at least two years prior to applying for a permit. This will be changed to five years. Organizations sponsoring bingo games may accept cash or checks as payment for players to participate in bingo games. Language was added to provide that postdated checks may not be accepted and that lines of credit may not be extended. Additionally, credit or debit cards or other electronic fund transfers may not be used as payment for charges to participate in bingo games. The sale of instant bingo cards to anyone below sixteen years of age is now prohibited. The age limit will be raised to eighteen years of age. In addition to the definitions of organization, bingo, raffle, instant bingo, and jackpot, the definition of a landlord will be added. A landlord will be defined as any person or his agent, firm, association, organization, partnership, or corporation, or employee thereof, which owns and leases, or leases any premise devoted in whole or in part to the conduct of bingo games, and any person residing in the same household as a landlord. Employees of a corporate sponsor of a qualified organization will be allowed to participate in the management, operation or conduct of one raffle per yea~'. Honorable Mayor and Members City Council June 13, 1994 Page 2 6. Landlords will be prohibited from the following: Participating in the conduct, management, or operation of any bingo games; Selling, leasing or otherwise providing for consideration any bingo supplies; Requiring as a condition of a lease that a particular manufacturer, distributor or supplier of bingo supplies be used by the organization. Further, an addition to §21.71 of the Code of the City of Roanoke is recommended concerning organizations that discontinue their raffle or bingo operations with unspent proceeds which should be reported until all have been properly spent. Currently, an organization with unexpended cash balances could cease its bingo or raffle operations and they would not be required to report whether those cash proceeds were ever spent for charitable purposes. Therefore, we recommend a provision stating that organizations which either cease to exist or cease their bingo or raffle operations must file reports on a quarterly basis until all cash proceeds have been properly spent. This will allow us to monitor and to ensure that all bingo or raffle proceeds are indeed spent for charitable purposes. it is important that we be consistent with the Code of Virginia especially in the matter of bingo games and raffles. In order to accomplish these changes, the attached ordinance amends certain sections of the City Code relating to bingo and raffle operations. Adoption of these amendments will allow us to continue to effectively administer bingo and raffle operations in compliance with state laws. Accordingly, I recommend to you adoption of the proposed ordinance. I will be pleased to answer any questions that you might have on this matter. Director of Finance JDG:s Attachment cc: W. Robert Herbert, City Manager Wilburn C. Dibiing, Jr., City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32050-061394. AN ORDINANCE to amend and reordain certain sections of the 1993-94 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1993-94 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Community Development Block Grant 1991-92 Community Development Block Grant 1992-93 (1-22)... (23-44).. $2,338,590 2,628,403 Revenue Community Development Block Grant 1991-92 Community Development Block Grant 1992-93 1) Hotel Roanoke/ MBE 2) Fleet Management 3) Gainsboro Enhancement II 4) Gainsboro Professional Park 5) Housing Marketing 6) Demolition 7) Gainsboro Enhancement Rehabilitation 8) L/M Housing Downpayment Assistance 9) Marketing Video 10) Self-Help Manuals (45) ..... (46) ..... (035-091-9115-5010) $( 1,376) (035-091-9118-7025) ( 921) (035-091-9120-5009) (035-091-9120-5011) (035-091-9120-5103) (035-091-9120-5108) ( 61,110) 4,553) 6,760) 2,004) (035-091-9120-5109) ( 7,664) (035-091-9120-5216 (035-091-9125-5014 (035-091-9125-5196 14,220) 5,795) 6,414) $2,338,590 2,628,403 11) Mini-Grant Southeast Action Forum 12) Mini-Grant Wasena Neighborhood 13) First Street (Henry Street) 14) Henry Street City 15) Deanwood Addition 16) WVA Revolving Loan Fund 17) Neighborhood Plans 18) Preservation Technical Assistance 19) Downtown Facade Grants 20) Stabilize Old First Baptist 21) Operation Bootstrap 22) Adolescent Detoxification 23) Hotel Roanoke/ MBE 24) Fleet Management 25) Gainsboro Enhancement II 26) Gainsboro Professional Park 27) Housing Marketing 28) Demolition 29) Gainsboro Enhancement Rehabilitation 30) L\M Housing Downpayment Assistance 31) Marketing Video 32) Self-Help Manuals 33) Mini-Grant Southeast Action Forum 34) Mini-Grant Wasena Neighborhood 35) First Street (Henry Street) 36) Henry Street - city 37) Deanwood Addition (035-091-9125-5226 (035-091-9125-5227 (035-091-9130-5144 (035-091-9130-5156 (035-091-9130-5157 (035-091-9130-5174 (035-091-9137-5163 (035-091-9137-5170 (035-091-9137-5201 (035-091-9137-5215) (035-091-9138-5212) (035-091-9138-5213) (035-092-9215-5010) (035-092-9218-7025) (035-092-9220-5009) (035-092-9220-5011) (035-092-9220-5103) (035-092-9220-5108) (035-092-9220-5109) (035-092-9220-5216) (035-092-9225-5014) (035-092-9225-5196) (035-092-9225-5226) (035-092-9225-5227) (035-092-9230-5144) (035-092-9230-5156) (035-092-9230-5157) 1,500) 245) 2,322) 462) 3,019) 11,413) 5,001) 2,800) 25,000) 9,809) 2,123) 1,513) 1,376 921 61,110 4,553 6,760 2,004 7,664 14,220 5,795 6,414 1,500 245 2,322 462 3,019 38) WVA Revolving Loan Fund 39) Neighborhood Plans 40) Preservation Technical Assistance 41) Downtown Facade Grants 42) Stabilize Old First Baptist 43) Operation Bootstrap 44) Adolescent Detoxification 45) CDBG Entitlement B91MC510020 46) CDBG Carryover- 1992 (035-092-9230-5174 (035-092-9237-5163 035-092-9237-5170 035-092-9237-5201~ 035-092-9237-5215 035-092-9238-5212 035-092-9238-5213 035-035-1234-9201 035-035-1234-9323 11,413 5,001 2,800 25 000 9 809 2 123 1 513 (176 024) 176 024 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 13, 1994 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: Closeout of Community Development Block Grant Year (B-91-MC-51-0020) The Community Development Block Grant program is accounted for on the City's financial records by program year. Three years are currently appropriated. HUD allows localities to determine the number of CDBG program years to retain on their records. Reprogramming these funds allows the City to maintain a minimum number of program years on its records. The earliest Community Development Block Grant year (B-91-MC-51-0020) may be closed by reprogramming the unspent funds in this program year to the next subsequent program year, (B-92- MC-51-0020). These unspent funds totaling $176,024 will be used for the same activities for which they are currently appropriated. Recommendations: · Transfer unspent funds of $176,024 to Community Development Block Grant year B-92-MC-51-0020 as shown on the accompanying budget ordinance. · Close Community Development Block Grant year B-91-MC-51-0020. JDG/pac attachment IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32051-061394. AN ORDINANCE to amend and reordain 1993-94 General Fund emergency. WHEREAS, for the Appropriations, usual daily Government of the City of Roanoke, exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, and the same are hereby, to read as follows, in part: certain sections of the and providing for an operation of the Municipal an emergency is declared to the Council of the City of the 1993-94 General Fund amended and reordained ~ions General Fund (1-83) ................................. 1) city Information Systems 2) CIS - Personal Computer Rent/ Maintenance 3) City Information Systems 4) CIS - Personal Computer Rent/ Maintenance 5) City Information Systems 6) CIS - Personal Computer Rent/ Maintenance 7) City Information Systems 8) City Information Systems 9) CIS - Personal Computer Rent/ Maintenance (001-001-1120-7005) (001-001-1120-7007) (001-002-1211-7005) (001-002-1211-7007) (001-002-1212-7005) (001-002-1212-7007) (001-002-1261-7005) (001-002-8120-7005) (001-002-8120-7007) $(4,004) 1,578) ( 2,381) ( 1,142) 3,966 ( 1,535) 10,736) 1,633) 2,070) $133,969,908 10) City Information Systems 11) City Information Systems 12) CIS - Personal Computer Rent/ Maintenance 13) City Information Systems 14) CIS - Personal Computer Rent/ Maintenance 15) City Information Systems 16) CIS - Personal Computer Rent/ Maintenance 17) Fleet Management 18) CIS - Personal Computer Rent/ Maintenance 19) CIS - Personal Computer Rent/ Maintenance 20) City Information Systems 21) City Information Systems 22) CIS - Personal Computer Rent/ Maintenance 23) CIS - Personal Computer Rent/ Maintenance 24) CIS - Personal Computer Rent/ Maintenance 25) Fleet Management 26) City Information Systems 27) CIS - Personal Computer Rent/ Maintenance 28) Fleet Management 29) City Information Systems 30) CIS - Personal Computer Rent/ Maintenance 31) city Information Systems 32) CIS - Personal Computer Rent/ Maintenance (001-002-8123-7005) (001-003-1220-7005) (001-003-1220-7007) (001-004-1231-7005) (001-004-1231-7007) (001-004-1232-7005) (001-004-1232-7007) (001-004-1232-7025) (001-004-9140-7007) (001-005-1240-7007) (001-020-1234-7005) (001-022-1233-7005) (001-022-1233-7007) (001-023-1235-7007) (001-024-2140-7007) (001-024-2140-7025) (001-024-3310-7005) (001-024-3310-7007) (001-024-3310-7025) (001-026-2210-7005) (001-026-2210-7007) (001-028-2111-7005) (001-050-3111-7007) $( 1,430) 3,452) 2,367) 55,589 2,988) 168,310 2,837) 2,911) 45,690 ( 2,902) ( 39,641) 7,935 ( 1,414) 1,235) ( 4,857) 3,552 ( 15,674) 2,958 3,816) 3,469) 1,461) 8,264 6,743) 33) Fleet Management 34) Fleet Management 35) Fleet Management 36) city Information Systems 37) CIS - Personal Computer Rent/ Maintenance 38) Fleet Management 39) Fleet Management 40) Fleet Management 41) Fleet Management 42) Fleet Management 43) City Information Systems 44) Fleet Management 45) City Information Systems 46) Fleet Management 47) Fleet Management 48) City Information Systems 49) Fleet Management 50) Fleet Management 51) Fleet Management 52) City Information Systems 53) Fleet Management 54) City Information Systems 55) CIS - Personal Computer Rent/ Maintenance 56) Fleet Management 57) Fleet Management 58) Fleet Management 59) city Information Systems 60) CIS - Personal Computer Rent/ Maintenance 61) Fleet Management 62) city Information Systems 63) Fleet Management 64) city Information Systems 65) CIS - Personal Computer Rent/ Maintenance 66) Fleet Management 67) city Information Systems (001-050-3111-7025) (001-050-3112-7025) (001-050-3113-7025) (001-050-3114-7005) (001-050-3114-7007) (001-050-3114-7025) (001-050-3211-7025) (001-050-3212-7025) (001-050-3213-7025) (001-050-3214-7025) (001-050-3520-7005) (001-050-3520-7025) (001-050-3521-7005) (001-050-3530-7025) (001-050-4130-7025) (001-052-3410-7005) (001-052-3410-7025) (001-052-4110-7025) (001-052-4140-7025) (001-052-4160-7005) (001-052-4160-7025) (001-052-4210-7005) (001-052-4210-7007) (001-052-4210-7025) (001-052-4211-7025) (001-052-4220-7025) (001-052-4310-7005) (001-052-4310-7007) (001-052-4310-7025) (001-052-4330-7005) (001-052-4330-7025) (001-052-4340-7005) (001-052-4340-7007) (001-052-4340-7025) (001-052-7110-7005) $ 1,136) 10,342 72,148 52,895 1,144 2,307) 8,974) 5,634) 603) 3,041) 2,321 7,653) (30,847) 3,443 ( 1,537) (94,278) ( 7,590) (13,087) ( 1,725) ( 1,837) 71,770 ( 3,278) 3,228) 610) 4,627) 2,296) 6,847) 2,551) 2,859) 3,805) 8,046) 27,145) 1,112) 72,763) (60,769) 68) CIS - Personal Computer Rent/ Maintenance 69) Fleet Management 70) City Information Systems 71) CIS - Personal Computer Rent/ Maintenance 72) Fleet Management 73) Fleet Management 74) City Information Systems 75) CIS - Personal Computer Rent/ Maintenance 76) Fleet Management 77) CIS - Personal Computer Rent/ Maintenance 78) City Information Systems 79) CIS - Personal Computer Rent/ Maintenance 80) Fleet Management 81) city Information Systems 82) Fleet Management 83) Fleet Management (001-052-7110-7007 (001-052-7110-7025 (001-052-8110-7005 (001-052-8110-7007 (001-054-3350-7025 (001-054-3360-7025 (001-054-5311-7005) $ (2,143) (1,060) (14,520) ( 1,215) (3,290) ( 1,973) 1,379 (001-054-5311-7007) ( 2,224) (001-054-5314-7025) (1,106) (001-054-5316-7007) ( 1,487) (001-054-7310-7005) 28,752 (001-054-7310-7007) (001-054-7310-7025) 2,703) 1,348) (001-056-1237-7005) 3,665) (001-056-1237-7025) 2,332) (001-056-1250-7025) 1,069 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 13, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriations Transfer of Internal Service Funds Charges The City of Roanoke's Internal Service Funds account for certain services provided to departments of the General Fund. The service providing departments within the internal Service Funds recover their costs by charging the receiving departments. Budgeted funds for internal services are allocated in each fiscal year's budget throughout the various departments based on estimated usage. Usage usually varies from the original estimates. Each fiscal year at this time it is necessary to make appropriation transfers between several of the departments to provide sufficient funds for internal services for the remainder of the fiscal year. These transfers do not increase the original overall budget, but only reallocate amounts between departments. The attached budget ordinance will accomplish the required transfers. I recommend it for your approval. Director of Finance JDG:s Attachments IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of June, 1994. No. 32052-061394. to amend and reordain Fund Appropriations, certain sections of the and providing for an AN ORDINANCE 1993-94 General emergency. WHEREAS, for Government of the exist. the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1993-94 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations General Fund (1-90) $133,969,742 1) Life Insurance 2) Life Insurance 3) Unemployment Wages 4) Life Insurance 5) Life Insurance 6) Life Insurance 7) Life Insurance 8) Termination Leave Wages 9) Life Insurance 10) Life Insurance 11) Termination Leave Wages 12) Life Insurance 13) Termination Leave Wages 14) Life Insurance 15) Life Insurance 16) Life Insurance 17) Unemployment Wages (001-001-1110-1130) ( 610) (001-001-1120-1130) ( 1,089) (001-001-1120-1145) 2,654 (001-002-1211-1130) ( 2,059) (001-002-1212-1130) ( 1,236) (001-002-1261-1130) ( 2,025) (001-002-1262-1130) ( 778) (001-002-1262-1150) 3,605 (001-002-8120-1130) ( 1,327) (001-001-8123-1130) ( 250) (001-002-8123-1150) 6,215 (001-003-1220-1130) ( 2,349) (001-003-1220-1150) 1,985 (001-004-1231-1130) (4,058) (001-004-1232-1130) (3,090) (001-004-9110-1130) 266,478 (001-004-9110-1145) (35,000) 18) Termination Leave Wages 19) Life Insurance 20) Termination Leave Wages 21) Life Insurance 22) Life Insurance 23) Life Insurance 24) Termination Leave Wages 25) Life Insurance 26) Life Insurance 27) Termination Leave Wages 28) Life Insurance 29) Termination Leave Wages 30) Life Insurance 31) Life Insurance 32) Life Insurance 33) Life Insurance 34) Life Insurance 35) Life Insurance 36) Unemployment Wages 37) Termination Leave Wages 38) Life Insurance 39) Life Insurance 40) Life Insurance 41) Life Insurance 42) Life Insurance 43) Life Insurance 44) Life Insurance 45) Life Insurance 46) Life Insurance 47) Termination Leave Wages 48) Termination Leave Wages 49) Life Insurance 50) Life Insurance 51) Life Insurance 52) Life Insurance 53) Unemployment Wages 54) Termination Leave Wages 55) Life Insurance 56) Life Insurance 57) Unemployment Wages 58) Termination Leave Wages 59) Life Insurance 001-004-9110-1150) 001-005-1240-1130) 001-005-1240-1150) 001-010-1310-1130) 001-020-1234-1130) 001-022-1233-1130) 001-022-1233-1150) 001-023-1236-1130) 001-024-2140-1130) 001-024-2140-1150) 001-024-3310-1130) 001-024-3310-1150 001-026-2210-1130 001-028-2111-1130 001-050-1260-1130 001-050-3111-1130 001-050-3112-1130 001-050-3113-1130 001-050-3113-1145) 001-050-3113-1150 001-050-3114-1130 001-050-3115-1130 001-050-3211-1130 001-050-3212-1130 001-050-3213-1130 001-050-3214-1130 001-050-3520-1130 001-050-3521-1130 001-050-3530-1130 108,099) 1,322) 5,274 437) 2,303) 2,814) 16,456 3,142) 6,344) 4,130 19,538) 16,526 3,524) 3,754) 563) 983) 10,298) 31,048) 8,900 3,362 5,687 767 943 1,1751 42,168 706 602 3,841) 1,012) (001-052-4210-1145) 7,993 (001-052-4210-1150) 500 (001-052-4211-1130) ( 1,060) (001-052-4110-1150) 9,699 (001-052-4160-1130) ( 3,498) (001-052-4210-1130) ( 10,161) (001-052-4110-1145) 4,767 (001-050-4130-1150) 3,164 (001-050-7210-1130) ( 6,241) (001-052-1280-1130) ( 546) (001-052-3410-1130) ( 2,350) (001-052-4140-1130) ( 6,134) (001-050-3530-1150) 6,823 60) 61) 62) 63) 64) 65) 66) 67) 68) 69) 70) 71 72 73 74 75 76 77 78) 79) 8o) 81) 82) 83) 84) 85) 86) 87) 88) 89) 9o) Life Insurance Termination Leave Wages Life Insurance Unemployment Wages Termination Leave Wages Life Insurance Life Insurance Unemployment Wages Termination Leave Wages Life Insurance Unemployment Wages Life Insurance Life Insurance Life Insurance Life Insurance Life Insurance Life Insurance Unemployment Wages Life Insurance Life Insurance Life Insurance Termination Leave Wages Life Insurance Termination Leave Wages Termination Leave Wages Life Insurance Life Insurance Life Insurance Life Insurance Life Insurance Life Insurance (001-052-4220-1130) (001-052-4220-1150) (001-052-4310-1130) 3,293) 3,000 4,773) (001-052-4310-1145) 4,397 (001-052-4310-1150) 1,182 (001-052-4330-1130) ( 6,303) (001-052-4340-1130) ( 10,975) (001-052-4340-1145) 14,618 (001-052-4340-1150) 3,000 (001-052-7110-1130) ( 3,230) (001-052-7110-1145) 1,673 (001-052-8110-1130) ( 1,986) (001-054-1270-1130) ( 546) (001-054-2150-1130) ( 352) (001-054-3320-1130) ( 2,857) (001-054-3330-1130) ( 749) (001-054-3350-1130) ( 1,441) (001-054-3350-1145) 4,619 (001-054-5110-1130) ( 1,353) (001-054-5311-1130) ( 2,069) (001-054-5313-1130) ( 12,406) (001-054-5313-1150) 3,456 (001-054-5314-1130) ( 11,322) (001-054-5314-1150) 3,228 (001-054-5316-1150 (001-054-5317-1130 (001-054-7310-1130 (001-054-8170-1130 (001-056-1237-1130 (001-056-1250-1130 (001-072-2110-1130 1,873 1,931) 6,604) 211) 974) 588) 849) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 13, 1994 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Transfer of Appropriations for Employee Fringe Benefits The fiscal year 1993-94 General Fund included funds in the nondepartmental category for payment of life insurance, termination (vacation) leave and unemployment wages. These types of employee fringe benefits are budgeted at estimated amounts in each department or in the nondepartmental category because annual charges for each department are difficult to accurately project. The actual costs are charged to the applicable department in anticipation of budget transfers to cover these costs. The attached budget ordinance transfers funds between departments and from the nondepartmental category to the applicable departmental budgets. A summary of the total transfers in the attached budget ordinance is as follows: GENERAL FUND Life Insurance $ 266,478 Termination (Vacation) Leave Wages $ 108 099 Unemployment Wages $ 35,000 The attached budget ordinance will accomplish the required transfers, recommend your approval. JDG:s Attachment and I D~rector of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of June, 1994. No. 32053-061394. VIRGINIA, AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and providing for an emergency. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, said Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly; THEREFORE, BE IT Roanoke that: 1. The Code of ORDAINED by the Council of the City of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. In order to provide for the usual daily operation of the municipal government, ordinance shall be in an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. WILBURN C. DIBLING, JR, CITY OF ROANOKE OFFICE OF CITYATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 June 13, 1994 WIllIAM X PARSONS STEVEN J. TA/.EVI KATHLEEN MARIE KRONAU GLADYS L. YATES The Honorable Mayor of City Council Roanoke, Virginia and Members Re: Reenactment of City Code Dear Mayor Bowers and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the current provisions of State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under such City Code sections. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f Attachment The Honorable Mayor and Members of City Council June 13, 1994 Page cc: The Honorable John H. Parrott, Member-Elect, Roanoke City Council The Honorable Linda F. Wyatt, Member-Elect, Roanoke City Council W. Robert Herbert, City Manager George C. Snead, Director, Public Safety The Honorable Donald S. Caldwell, Commonwealth's Attorney M. David Hooper, Chief of Police Mary F. Parker, City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of June, 1994. No. 32054-061394. A RESOLUTION approving the annual operating budget of the Roanoke Regional Cable Television Committee for Fiscal Year 1994- 1995. WHEREAS, the Roanoke Regional Cable Television Committee Agreement requires that the governing bodies of the County of Roanoke, Town of Vinton and City of Roanoke each approve the Committee,s proposed operating budget for the forthcoming fiscal year; WHEREAS, the Committee submitted to this Council a proposed operating budget showing estimated revenues and expenses for Fiscal Year 1994-1995, each in the amount of $116,057, with the City's share based on the number of cable television subscribers in the City (57%) being set at $66,153; and WHEREAS, this Council desires to approve such proposed operating budget; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the annual operating budget for the Roanoke Regional Cable Television Committee for Fiscal Year 1994-1995 in the amount of $116,057, with the City's share of operating expenses being established at $66,153, is hereby approved. ATTEST: City Clerk. June 13, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Budget for Government and Educational Access Cable Television Studio I. Background: City Council approved the Roanoke Reaional Cable Television Committee Aareement on June 8, 1992. B. Basic terms of the aoreement are as follows: One of the Primary PurPoses of the Committee is to develop, administer, and operate cable television educational and institutional facilities and programming, as a joint and cooperative undertaking of the City of Roanoke, County of Roanoke, and Town of Vinton. Capital ~nd operating costs of the Committee are to be funded from two primary sources: Capital grant funds provided under the franchise agreement by Cox Cable Roanoke, Inc., for the purpose of developing a studio and acquiring necessary equipment, and ODeratino funds provided by the City, County and Town up to a maximum of one percent of the gross revenues of Cox Cable Roanoke from each jurisdiction, based upon such receipts for the last calendar year. Each locality contributes a percentage of the total operating budget, based on that Iocality's percentage of Cox Cable subscribers. -2- OPerating budaet f~)r the Committee must be approved by the City, County and Town governing bodies and the governing bodies must appropriate funds to the Committee to support necessary operating expenses. II. Current situation: The Roanoke Reoi0nal Cable Television Committee recommended a_ fiscal year 1994-95 budder of $116,057 on March 2, 1994. Cost increases are primarily in the following areas: Rent. The Government and Educational Access Studio (RVTV) is under construction at the Jefferson Center with an anticipated move-in date of mid-June. Rent will be $26,600. Temporary office space was previously being provided free of charge at Patrick Henry High School. The studio is beino constructed in the former shop area, behind the Roanoke Police Academy offices. Renovations to the space, estimated at $159,000 will be paid by the Jefferson Center, leaving the capital grant from Cox Cable intact for purchase of equipment for the studio. Part-time HelD. As RVTV comes into full operation in the new studio, it will expand its duties to include maintaining office hours, producing and airing governmental meetings, maintaining a schedule of on-air programming, and taking over total production of the City's monthly tv show "The Roanoke City Manager's Report," and its counterpart in Roanoke County. Part-time production assistants will be hired to meet these commitments. Mileage. A vehicle will be purchased to use in transporting equipment and personnel to and from location shoots. The vehicle will be purchased with funds from the Cox Cable capital grant, however mileage and minor maintenance will be covered in the operating budget. The total RVTV FY 1994-9~ oDeratino budget of $116,057 is separated as follows based on the number of Cox Cable subscribers in each locality: Roanoke (57 percent) $66,153 Roanoke County (36 percent) $41,780 Vinton (7 percent) $ 8,124 -3- The RVTV Qg_e~ budaet for 1993-94 was $99,802. Approximately $91,000 will be expended by the end of the fiscal year. The remaining balance, as per action previously approved by City Council, will roll over into the station's own Capital Account for future equipment purchases. Durinq the current fiscal year. RVTV Droiects for the City have included videos on the Sewage Treatment Plant Expansion, 1993 Summer Youth Programs, Roanoke Civic Center Hockey Setup, Communications Department operations, as well as a video for the Virginia Urban School League, and assisting VICA program students in producing 2 videos. Assistance and video footage has also been provided for the monthly TV Show, "Roanoke City Manager's Report." III. Issues A. Leaal B. Financial C. Ooerational IV. Alternatives: Aoorove the $116,057 budaet approved by the Committee, including the City's share of the budoet {$66.153), Lecal - requirements of the Regional Cable Television Committee Agreement would be met. Financial- funding was included in the FY 1994-95 General Fund Budget for operation of the studio in account O01-002-7220-3717. Operational - the regional Government and Educational Access Studio will become fully on-line, furthering its mission to educate and inform citizens of the Roanoke Valley in regard to local government and education issues and services. Do not approve the $116.057 budaet aDoroved bv the Committee, includinq the City's share of the budaet ($66.153). -4- Leeal - requirements of the Regional Cable Television Committee Agreement would not be met, Financial - funding included in the FY 1994-95 General Fund Budget for operation of the studio in account 001-002-7220- 3717 would not be utilized. Operational - the regional Government and Educational Access Studio would not come fully on-line, and its mission to educate and inform citizens of the Roanoke Valley in regard to local government and education issues and services would not be fulfilled. V. Recommendation: Aoorove the $116.0~7 budoet aoDroved bv the Committee. includina the City's share of the budoet {$66,153), Howard E. Musser, Chairman Roanoke Valley Regional Cable Television Committee MMB/dh CC: Mr. W.' Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Grisso, Director of Finance Ms. Michelle Bono, Roanoke Regional Cable Television Committee Member Mr. Alfred Beckley, Roanoke Regional Cable Television Committee Member Mr. David Baker, Roanoke Regional Cable Television Committee June 17, 1994 File #192 George A. Williams, President Williams Painting and Remodeling, Inc. 2314 Ridgefield Street, N. E. Roanoke, Virginia 24012 Dear Mr. Williams: I am enclosing copy of Resolution No. 32055-061394 rejecting all bids for replacement of the wood stage floor at the Roanoke Civic Center Auditorium. Resolution No. 32055-061394 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 13, 1994. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, p~.~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of June, 1994. No. 32055-061394. A RESOLUTION rejecting ail bids for replacement of the wood stage floor at the Roanoke Civic Center Auditorium. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. All bids received by the City for replacement of the wood stage floor at the Roanoke Civic Center Auditorium are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk, Roanoke, Virginia June 13, 1994 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM 710 WILLIAMSON ROAD, N.W. ROANOKE, VIRGINIA I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report cc: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Manager, Civic Center Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Manager, Office of Management and Budget Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM 710 WILLIAMSON ROAD, N.W. ROANOKE, VIRGINIA Roanoke, Virginia June 13, 1994 Background: Bids~ following proper advertisement, were publicly opened and read aloud before City Council on May 23, 1994, for the above project. Only one (1) bid was received, from Williams Painting and Remodeling, Inc., in the amount of $136~950.00 and 9--0 consecutive calendar days. C. Work consists of the following: Remove the existing pine wood floor, leaving the subfloor in place, on the stage floor and the floor of the orchestra lift. Provide and install new 1~" rift grain pine floor and then sand and finish as specified in the contract documents as prepared by the Office of the City Engineer. II. Issues in order of importance are: A. Compliance of the bidders with the requirements contract documents. B. Amount of the low bid. C. Funding of the project. D. Time of completion. of the III. Alternatives are: A. Reject the lump sum bid of Williams Painting and Remodeling, Inc. in the amount of $136~950.00 and 90 Honorable Mayor and Members of City Council BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM June 13, 1994 Page 2 consecutive calendar days to replace the stage floor at the Roanoke Civic Center Auditorium in accordance with the contract documents as prepared by the Office of the City Engineer. City Administration review the project for changes in scope and timing and then readvertise. 1. Compliance of the bidder with the requirements of the contract documents would not be an issue. 2. Amount of the one (1) bid exceeds the estimated cost. 3. Fundinq would not be encumbered at this time. Time of completion would be extended. Effort will be extended to have some flooring specialty subcontractors to bid on this project. Accept the lump sum bid of Williams Painting and Remodeling, Inc. in the amount of $136,950.00 and 90 consecutive calendar days to replace the stage floor ~-~ the Roanoke Civic Center Auditorium in accordance with the contract documents as prepared by the Office of the City Engineer. 1. Compliance of the bidder with the requirements of the contract documents for bidding was met. 2. Amount of the one (1) bid exceeded the funding for this project. 3. Fundinq would have to be increased to the amount of the bid price. 4. Time of completion would remain as quoted. Recommendation is that City Council take the following action: A. Concur with the implementation of Alternative 'A'. B. Reject the one (1) bid received. Honorable Mayor and Members of City Council BID COMMITTEE REPORT REPLACE WOOD STAGE FLOOR ROANOKE CIVIC CENTER AUDITORIUM June 13, 1994 Page 3 Respectfully submitted, Wil~li~mv White, Sr.-,/Chairman Bob C hapm~n~ WW/LBC/kh cc: City Manager City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Manager, Civic Center Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Manager, Office of Management and Budget June 17, 1994 File #2-27-28 Mr. Dick A. Cook 7403 WilHamson Road, N. E. Roanoke, Virginia 24019 Dear Mr. Cook: I am attaching copy of Ordinance No. 32030-061394 authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-1, upon certain terms and conditions. Ordinance No. 32030-061394 was adopted by the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #2-27-28 Mr. and Mrs. Brice Johnston, Jr. 3840 Apple Tree Road, N. E. Roanoke, Virginia 24019 Dear Mr. and Mrs. Johnston: I am enclosing copy of Ordinance No. 32030-061394 authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-1, upon certain terms and conditions. Ordinance No. 32030-061394 was adopted by the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. Sincerely, p~.~,~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #2-27-28 Mr. and Mrs. Randel E. Tare 1806 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Mr. and Mrs. Tare: I am enclosing copy of Ordinance No. 32030-061394 authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-1, upon certain terms and conditions. Ordinance No. 32030-061394 was adopted by the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. ~.,~./?,~/~_Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o Room 456, Municipal Building 215 Church Avenue, S,W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #2-27-28 Mr. Calvin R. Bell, Jr. 517 Walnut Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Bell: I am enclosing copy of Ordinance No. 32030-061394 authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-1, upon certain terms and conditions. Ordinance No. 32030-061394 was adopted by the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. Sincerely, F~ 5. . Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 June 17, 1994 File #2-27-28 Trustees of Maple Camp No. 66 Woodsmen of the World 2306 Peters Creek Road, N. W. Roanoke, Virginia 24017 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 32030-061394 authorizing vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430, in connection with the Peters Creek Sewer Replacement Project PC-l, upon certain terms and conditions. Ordinance No. 32030-061394 was adopted by' the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. Sincerely, Mary F.~rker, CMC/AAE City Clerk MFP: sm Enc. Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of June, 1994. No. 32030-061394. AN ORDINANCE authorizing the vacation of a portion of sanitary sewer easements across Nos. 6120434 - 6120438, 6120417X, and 6120430, Replacement Project PC-l, properties identified by Roanoke City Tax 6120443, 6140714, 6160633, 6120418-6120429, in connection with the Peters Creek Sewer upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, appropriate documentation providing for the vacation of a portion of sanitary sewer easements across properties identified by Roanoke City Tax Nos. 6120434 6120438, 6120443, 6140714, 6160633, 6120418-6120429, 6120417X, and 6120430, upon certain terms and conditions as more particularly described in the report to this Council from the Water Resources Committee dated June 6, 1994. ATTEST: City Clerk. Roanoke, Virginia June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Abandonment of Sanitary Sewer Easements Peters Creek Sewer Replacement Project PC-1 The attached report was considered by the Water Resources Committee at its regular meeting on May 23, 1994. The Committee recommends that Council authorize the abandonment of the old sewer line and vacation of easements which have been replaced by new easements acquired by the City in connection with the construction of the PC-1 Sewer Replacement Project, in accordance with conditions stated in the attached report. Respectfully submitted, Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: City Manager City Attorney Director of Finance Director of Utilities & Operations City Engineer Real Estate Agent Dick A. Cook Randel E. & Laura Jean Tate Calvin R. Bell, Jr. Woodmen of the World Brice & Mary Teresa Johnston INTERDEPARTMENTAL COMMUNICATION DATE: May 23, 1994 TO: Members,~Water Resources Committee FROM: t~t B~. 'is~er, Director, ~es & Operations through W. Robert Herber~ity Manager SUBJECT: ABANDONMENT OF SANITARY SEWER EASEMENTS PETERS CREEK SEWER REPLACEMENT PROJECT PC-1 I. Background: ae New sanitary sewer easements were required for construction of a sanitary sewer inflow/infiltration reduction project, making certain previous easements no longer necessary. New easements have been donated by property owners with the understanding that the easements for the old sewer line would be vacated when the sewer was abandoned. The easements to be vacated are shown on the attached plats. Property owners involved are Randel E. & Laura Jean Tate, Dick A. Cook, Calvin R. Bell, Jr., Woodmen of the World, and Brice Jr. and Mary Teresa Johnston. II. Current Situation: A. Construction is complete, the necessary new easements have been obtained, and the old sewer line has been abandoned. Existing sewer easements must be vacated by City Council. The parcels involved are Tax Nos. 6120434 - 6120438, 6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X, and 6120430. All are shown on the attached plats. III. Issues: A. Need B. Property Owners Concerns Water Resources Committee RE: Abandonment of Sanitary Sewer Easements Peters Creek Sewer Replacement Project PC-1 my 23, 1994 Page 2 V. Alternatives: The Committee recommends that City Council authorize the vacation of existing easements replaced by new easements associated with the construction of the PC-1 Sewer Replacement Project. (See attached plats.) 1. Need to vacate easements and remove unnecessary encumbrances on these parcels will be met. Property owners concerns to regain utilization of their property will be met and the City will be relieved of maintenance obligations. B. Committee not recommend that City Council authorize the vacation of existing easements. 1. Need to vacate easements and remove unnecessary encumbrances on these parcels will not be met. Property owners concerns will be the restricted use of their property and the City will be responsible for maintaining the old sewer line. VI. Recommendation: The Committee recommends that City Council authorize the abandonment of the old sewer line and vacation of easements which have been replaced by new easements acquired by the City in connection with the construction of the PC-1 Sewer Replacement Project as shown on the attached map, in accordance with Alternative "A". KBK/SEF/fm Attachments cc: City Attorney Director of Finance Director of Public Works City Engineer Dick A. Cook Randel E. & Laura Jean Tare Calvin R. Bell, Jr. Woodmen of the World Brice & Mary Teresa Johnston '' MERIDIAN Z NAD03 LEGEND O-IRON PIN FOUND 122.00' RANDEL E, G LAURA dER TATE D.B. t440 PG. 923 TAX NO. 6120434-6120438 NOTE: THIS PLAT IS THE AESULT OF AN ACTUAL FIELD SURVEY CONDUCTED IN MAY OF 1993. 226.75' ,/~'~ICK A. COOK ~ O.S. 1525 Rs. 930 ~ TAX NO. 6120a43 EX;STING 20' SANITARY SEllER EASEMENT M.I ! PG. 246 (TI VACATED} 20' SAN. SEW. ESMT. 2,595 SQ. FT. (0,060 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED. I OFFICE OF CITY ENGINEER IROANOKE VIR6INIA ~ PLAT SHOWING I SANITARY SEWER EASEMENT I TO .E )CATEO I ON PROPERTY OF · IDATE FEB. 3, t994 LEGEND · -IRON PIN FOUND DICK A. COOK D.B. 1616 PG. 1308 TAX NO. 6120417X MERIDIAN LEON T. MCGHEE GINGER M. MCGHEE D.B, 153~ PG. 665 TAX NO. 8140707 NO0 ' 36 ',~6"E 226.75' (TOTAL) Z NAD83 6140711 .EXISTING t5' SANITARY SEWER EASEMENT O,B. 828 PG. 428 DICK A. COOK O.D. '1525 PG. 930 TAX NO. 6'120443 CALVIN R. BELL, JR. D.B. 1645 PG. 1144 TAX NO. 6140714 EXISTING 20' SANITARY SEWER EASEMENT 4.B. I PG. 245 FO BE VACATED) NOTE: THIS PLAT IS THE RESULT OF AN ACTUAL FIELD SURVEY CONDUCTED IN MAY OF 1993. 20' SAN. SEW. ESMT. 2, 317 SQ. FT. (0.053 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED. I OFFICE OF CITY ENGINEER I ROANOKE VIRGINIA I PLAT SHOWING I SANITARY SEWER EASENENT I TO .E T.E CITY ROANOK I ON PROPERTY OF SCALE ~" = 50' IAPPROVED: PLAN NO. 52~5-G I CITY ENGT~ LEGEND · -IRON PIN FOUND MERIDIAN Z NAD83 DICK A. COOK D.B. 1616 PG. 1308 TAX NO. 6120417X LEON T. MCGHEE GINGER M. MCGHEE D.B. 1531 PG. 885 TAX NO. 6140707 N19' 17'2~"W 8140711 NOO'3S'46"E 226.75' (TOTAL) S67'55' 38"W DICK A. COOK O.B. 1525 PG. 930 TAX NO. 6120443 N32'02' 15"E ~-M~ · 0 1'2t"W t0.58' St8'40'13"W 8.88 Stg't7'25'E 33.g6° ;TING 15' SANITARY~ SEWER EASEMENT D.B. 826 PG. 428 (TO BE VACATED) CALVIN R. ~LL, ~ D.B. ~646 PG. ~44 TAX ~. 8~407~4 NOTE: THIS PLAT IS THE RESULT OF AN ACTUAL FIELD SURVEY CONDUCTED IN MAY OF 1993. 15' SAN. SEW. ESMT. 625 SQ. FT. (0.014 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED. I OFFICE OF CITY ENGINEER I ROANOKE VIRGINIA I PLAT SHOWING I SANITARY SEWER EASEMENT I BE yACATED I ON PROPERTY OF I CALVIN R. BELL, JR, · }~} ~PLAN NO, E245-R I CITY ENGIffI~R DIM2ID: 1245P: NOTE: THIS PLAT IS THE RESULT OF AN ACTUAL FIELD SURVEY CONDUCTED IN MAY OF 1993. 20' SAN. SEN. ESMT. -- P.B. 8 PG. 45 (ROANOKE COUNTY) N03'44' 30'W tG. 6t60634 LOT 3 614i004 LOT 4 N40'! '§g"w EXISTING 20' SANITARY -- SEWER EASEMENT P.D. 3 PG. 119 (TO BE VACATED) 6141006 LOT 5 NOt*LmO' ii'W 34.76' N74*47'22"W 9.47' / / /S82'4S' 27' E PAUL A. & GAAY DUNCAN D.B. 1550 PG. 1216 TAX NO. 6141403 SOio3g'4g"W 44.50' TRUSTEES OF MAPLE CAMP #56 WOODMEN OF THE WORLD D.B. 827 PG. 400 TAX NO. 6t60633 LE~ENO ·-IRON PIN FOUND 20' SAN. SEW, ESMT. 6,313 50. FT. (0.122 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED. OFFICE OF CITY ENGINEER ROANOKE VIRGINIA PLAT SHOWING [~ #ATTERN & CRAIG 701 FIRST STREET ROANOKE. VIRGINIA 24016 TELEPHONE (703) 346-9342 SCALE DATE MAR, PLAN NO. SANITARY SEWER EASEMENT TO BE VACATED THE CITY~ ROANOKE ON PROPERTY OF TRUSTEES OF MAPLE CAMP #66 WOOBSMEN OF THE WORLD t, 1994 6a4§-L [ C~TY E~GINE~ ' I NCTE THiS PLAT IS THE RESULT O, AN ACTUAL FIELD SURVEY CONDUCTED ZN NAY OF 1993. DICK A. COOK D.B. ~52§ PG. g30 TAX NO. 6~20443 \ NO3" 20 ' 5~"E 12.07' 'KYLE D AUSTZN 1483 ~ NATTERN & CRAIG 70~ , !RS, STREET ROANOKE, V!RGINZ~ 2~0~6 ~HEPHGNE 1703) 345-9342 BRICE, JR ~ NARY TERESA D B. ~484 PG ~930~ JOHNSTON/ / TAX NO 5120430 S89o23'14"E 88 N89"23'~4"W 150.00' 20' SAN. SEW. ESMT. 10,052 SD FT. (0.231 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED OFFICE OF CITY ENGINEER ROANOKE SCALE DATE MAR, PLAN NO. VIRGINIA PLAT SHOWING SANITARY SEWER EASEMENT TO BE YACATED BY THE CITY OF ROANOKE ON PROPERTy BELONGING TO DICK A. COOK - 50' APPROVED: , 8245-I CiTY ENG I NE~.W~~ LEGEND · -IRON PIN FOUND NA083 ~ERIDIAN Z / / OTCK A. COOK ~//~'~,~/ D.B. 16&6 PG. ~308 /~ ~ TAX NO. 6~204~7X 100.00' (TOT~ NOOOBC'dC"E 226.75' (TOTAL) ~ ~22,00' //- S88'4~'56"E ~ ~ 50.46' ~ ~ ~ ~ m ~ DICK A, COOK St9'03'38"E E~NT % ~ O.B. ~525 PG. 930 53.~0' D~699 PG. 22 ~ TAX NO. 6~20443 (TO BE VACATED) -EXZSTZNG 20' SANZTARY i SE~ER EASEMENT ~RANDEL E. g LAURA JEA~ PG. 246 N,B, TATE (TO BE VACATED) D.B. ~440 PG. 923 TAX NO. 6~20434 THRU 6120438 EXZSTZN6 20' SANZTARY SE~ER EASEHENT CE, JR. ~ NARY TERESA N.B. ~ PG. 246 JOHNSTON (TO BE VACATED) D.B. ~484 PC. 930 TAX NO. 6~20430 NOTE: TH[S PLAT IS THE RESULT OF AN ACTUAL FZELD SURVEY CONDUCTED [N HAY OF ~993. 20' SAN, SEH. ESNT, ~, 659 SQ. FT. (0.038 ACRES) SHADED AREA DENOTES EASENENT TO BE VACATED. ROANE OFF[CE OF CITY E~[~ER V[RG[N[A I PLAT SHOWING I SAN[TARY SE"ER EASE~NT NOTE: THIS PLAT IS A RESULT OF AN ACTUAL FIELD SURVEY CONDUCTED IN MAY OF 1993. ~ OICK A. COOK EXISTING 20' SAN. ~ ~ . ,O B ,6,6 PG. ,~08 \. \ SEWER EASEk~_~T_ % ~J J' , ~ (TO ~ VACATED) ~ ' ' t 03' 'E 6120443 D~CK k. C00K D.B. ~5~ PG. 895 TAX HO. 6~04~8-6~E04~9 20' SAN. SEN. ESMT. 2.054 SQ. FT. (0.047 ACRES) SHADED AREA DENOTES EASEMENT TO BE VACATED. I OFF[CE OF C[TY I ~ VI~INZ~ PLAT S~WING SANITARY ~R EA~NT TO ~ ~CAT~ T~ CITY ~ ~A~E ON PROPERTY BEL~GI~ TO ~[CE. ~. ~ NARY TE~SA ~STON ~ ~TT~ & ~16 ~PPROVED: ROANOKE. VIRGINIA 240~6 DATE NAR. S. S~4 TELEPHONE (703) 345-9342 PLAN ~. 6245-J / CITY ENGIN~ ' June 17, 1994 File #2-20-166-178-200-247-288-514 Neva H. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Ordinance No. 32031-061394 authorizing donation and conveyance of the City's interest in property identified by Roanoke City Tax No. 2012716 and commonly known as 111 Wells Avenue to the Roanoke Redevelopment and Housing Authority, with special warranty, upon certain terms and conditions. Ordinance No. 32031-061394 was adopted by the Council of the City of Roanoke on first reading on Monday, June 6, 1994, also adopted by the Council on second reading on Monday, June 13, 1994, and will take effect ten days following the date of its second reading. Sincerely, C~M~ Mary ~rker, City Clerk MFP: sm Eno o Room 456, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2541 IN THE COUNCIL OF THE CITY OF The 13th day of June, 1994. No. 32031-061394. ROANOKE, VIRGINIA, AN ORDINANCE authorizing the donation and conveyance of the City's interest in property identified by Roanoke City Tax No. 2012716 and commonly known as 111 Wells Avenue to the Roanoke Redevelopment and Housing Authority for relocation of the structure located on the property prior to construction of Second Street/Gainsboro Road Project, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, the necessary document to donate and convey a fee simple interest in property identified by Roanoke City Tax No. 2012716 and commonly known as 111 Wells Avenue, to the Roanoke Redevelopment and Housing Authority, with special warranty, upon certain terms and conditions, as more particularly set forth in the report of the Water Resources Committee dated June 6, 1994. ATTEST: City Clerk. Roanoke, Virginia June 6, 1994 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Title Transfer & Relocation of Structure at 111 Wells Avenue Prior to Construction of 2nd Street/Gainsboro Road Project The attached report was considered by the Water Resources Committee at its regular meeting on May 23, 1994. The Committee recommends that Council authorize the City Manager to execute the appropriate document(s) conveying fee simple title by special warranty deed to the property at 111 Wells Avenue to the Roanoke Redevelopment and Housing Authority, in a form acceptable to the City Attorney, in accordance with conditions stated in the attached report. ETB:KBK:afm Attachments cc: Respe. ctfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee City Manager City Attorney Director of Finance Director of Utilities & Operations City Engineer Traffic Engineer Real Estate Agent CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: May 23, 1994 TO: ~at~ R~sources Committee thru W. Robert Herber~Manager SUBJECT: TITLE TRANSFER & RELOCATION OF STRUCTURE AT 111 WELLS AVENUE PRIOR TO CONSTRUCTION OF 2ND STREET/GAINSBORO ROAD PROJECT I. Background: Location and major design features of the 2nd Street/Gainsboro Road Pro~ect were approved by City Council on August 9, 1993, by Resolution No. 31622-080993. ~mendment NO. i to the contract between the City and the Roanoke Redevelopment and Housing Authority (RRHA) provides for RRHA to relocate the structure at 111 Wells Avenue. Following relocation, RRHA will rehabilitate the structure as part of the Gainsboro Professional Park. Title to the property at 111 Wells Avenue is held by the City. II. III. Current Situation: A. RRHA has the responsibility for the project; therefore, title to the property should be transferred to RRHA. B. RRHA is responsible for the removal of friable asbesto~ as identified by Virginia Department of Transportation (VDOT) asbestos study of this structure and for the relocation of the structure. A ~ortion of the subject property is needed to construct the proposed 2nd Street/Gainsboro Road Street Improvement Project. The property should be conveyed to the RRHA subject to the condition that all right-of-way and easements needed for the construction of the 2nd Street/Gainsboro Road Street Improvement Project (as shown on the attached sketch) will be conveyed back to the City of Roanoke without cost. This conveyance will occur after the existing structure is removed from the property. A. Need B. Cost C. Timing Water Resources Con~ittee REt RELOCATION OF STRUCTURE AT 111 WELLS AVENUE May 23, 1994 Page 2 IV. Alternatives: The committee recommends that City Council authorize the City Manager to execute the appropriate documents to convey fee simple title by special warranty deed to the property known as 111 Wells Avenue, N.W., to the RRNA, in a form acceptable to the city Attorney. This conveyance is subject to the condition that all right-of-way and easements needed for construction of the 2nd Street/Gainsboro Road Street Improvement Project (as shown On the attached sketch) shall be conveyed back to the City of Roanoke without cost. 1. Need to convey title to the appropriate agency would be met. 2. Cost would be limited to the expense of deed preparation. 3. Timing is critical to avoid delays in construction of 2nd Street/Gainsboro Road Project while structures are removed. Committee does not recommend that City Council authorize the City Manager to execute the appropriate document(s) conveying title to the property at 111 Wells Avenue to RRHA, in a form acceptable to the City Attorney. 1. Need to convey title to the appropriate agency is not met. 2. Cost is not an issue. 3. Timing may cause delays in construction of 2nd Street/Gainsboro Road Project while structures are removed. Recommendation: The Committee reconmlends that city Council authorize the City Manaqer to execute the a~pro~riate document(s) conveying fee sim~]p title by special warranty deed to the property at 111 Wells Avenue to RRHA, in a form acceptable to the City Attorney in accordance with Alternative "A". KBK/SEF/fm CC: City Attorney Director of Finance Director of Public Works City Engineer Traffic Engineer iq ::i!::