HomeMy WebLinkAboutCouncil Actions 01-09-95EDWARDS
32321
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 9, 1995
10:00 a.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Bowles was
absent.
The Invocation was delivered by the Reverend David L. Henderson,
Pastor, Central Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
ANNOUNCEMENTS:
The regular meeting of the Greater Roanoke Transit Company Board
of Directors will be held at 11:30 a.m. in the Council Chamber.
A joint meeting of Council with the Roanoke County Board of
Supervisors will be held at 12:30 p.m. in the Library at the Highland Park
Learning Center Magnet School, 1212 Fifth Street, S. W.
Public hearings will be conducted during the 7:00 p.m. session of City
Council.
ts
CONSENT AGENDA
(APPROVED 6-0)
ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1
C-2
Minutes of the regular meeting of Council held on Monday,
September 12, 1994; the joint meeting of Council and the Roanoke County
Board of Supervisors held on Monday, September 12, 1994; the regular
meeting of Council held on Monday, September 26, 1994; and the joint
meeting of Council and the City Planning Commission held on Monday,
September 26, 1994.
RECOMMENDED ACTION: Dispense with the reading thereof and
approve as recorded.
A communication from Mayor David A. Bowers requesting an
Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section
2.1-344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File #110-132
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
2
C-3
C-4
A communication from Mayor David A. Bowers transmitting a
newspaper article which appeared in the Roanoke Times, regarding the
reversion of the City of South Boston to town status as of July 1, 1995; and
referring to continuing news reports about developments in the City of
Bedford and the County of Bedford.
RECOMMENDED ACTION:
File//91-132-175-227
Request that the City Attorney provide a status
report within 60 days with regard to the
matter, along with info..ation as to what
impact such occurrences might have for the
Roanoke Valley.
A communication from Mayor David A. Bowers transmitting
correspondence from Donald T. King, Acting Project Manager of the
Appalachian National Scenic Trail, a division of the United States
Department of the Interior and the National Park Service, inquiring as to
whether the City of Roanoke would renew discussions with the Appalachian
National Scenic Trail for a permanently protected corridor for the Trail across
the City's watershed lands near Carvins Cove in Botetourt and Roanoke
Counties.
C-5
RECOMMENDED ACTION: Refer to the City Manager for report within
File #132-254-379-468 120 days.
A communication from Mayor David A. Bowers transmitting
correspondence from the United States Department of Housing and Urban
Development advising that the City is eligible to receive a fiscal year 1995
consolidated formula allocation of $2,947,000.00, which is available for
housing, homeless and community development purposes; and
correspondence from the Richmond Field Office of the United States
Department of Housing and Urban Development addressed to the Executive
Director of the Roanoke Redevelopment and Housing Authority advising that
the Housing Authority has been approved for a 1994 comprehensive grant,
in the amount of $2,005,240.00.
RECOMMENDED ACTION: Receive and file.
File #72-178-200-236
3
C-6
C-7
A communication from Mayor David A. Bowers with regard to the
issue of the merger of the City's Fire and Rescue Departments.
RECOMMENDED ACTION: Refer to 1995-96 Budget Study for further
File//70-132-188 consideration by Council.
Minutes of the meeting of the Audit Committee of Roanoke City
Council held on Monday, December 19, 1994.
RECOMMENDED ACTION: Receive and file.
File//300
C-8
C-9
A report of the City Manager requesting an Executive Session to
discuss a matter relating to disposition of publicly held property, specifically
the possible conveyance of an interest in land, pursuant to Section 2.1-344-
(A) (3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
File//132-166
Concur in request for Council to convene in
Executive Session to discuss a matter relating
to disposition of publicly held property,
specifically the possible conveyance of an
interest in land, pursuant to Section 2.1-344
(A) (3), Code of Virginia (1950), as
amended.
A report of the City Manager requesting an Executive Session to
discuss specific legal matters requiring the provision of legal advice by
counsel, being the terms and conditions of a loan agreement for economic
development purposes, pursuant to Section 2.1-344 (A) (7), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION:
File//132-450
Concur in request for Council to convene in
Executive Session to discuss specific legal
matters requiring the provision of legal
advice by counsel, being the terms and
conditions of a loan agreement for economic
4
development purposes, pursuant to Section
2.1-344 (A) (7), Code of Virginia (1950), as
amended.
C-10 A report of the City Manager recommending formal approval of the
budget study schedule for fiscal year 1995-96.
RECOMMENDED ACTION: Concur in recommendation.
File g60
C-Ii A communication from Molly L. Rutledge, M.D., Acting Health
Director, transmitting the Annual Report of the Roanoke City Health
Department for fiscal year 1994.
RECOMMENDED ACTION: Receive and file.
File #10-22
C-12 A communication from June S. Nolley, Clerk of the Roanoke City
School Board, transmitting the Schools' Comprehensive Annual Financial
Report.
RECOMMENDED ACTION: Receive and file.
File #10-467
C-13
Qualification of the following persons:
Lu Jean Bedard as a member of the Roanoke Arts
Commission to fill the unexpired term of Betty Carr
Muse, resigned, ending June 30, 1997;
File #15-110-230
Gilbert E. Butler, Jr., as a member of the City Planning
Commission for a term of four years ending December 31,
1998;
File #15-110-200
5
Melvin L. Hill as a member of the City Planning Commission
for a term of four years commencing January 1, 1995, and
ending December 31, 1998; and
File 15-110-200
Kit B. Kiser as a member of the Roanoke Valley Resource
Authority Board for a term of three years ending December 31,
1997.
File #15-110-253
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. I-~AR1NG OF C1TIZI~NS UPON PUBLIC MATTERS:
Request to address Council with regard to an increase in compensation
for Officers of Election who serve the City of Roanoke during each
election. Alton B. Prillaman, Secretary, Roanoke City Electoral Board.
(5 minutes)
Referred to 1995-96 budget study and to the City Manager for report.
File ~40
b. OTHER HEARING OF CITIZENS: None.
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school grant accounts; and
appropriation of $121,412.00 in proceeds from the 1994-95 Capital
Maintenance and Equipment Replacement Fund, to be used for
purchase of vehicles, computers, furniture and equipment, and
alteration of grounds and facilities; and a report of the Director of
Finance concurring in the request.
6
Adopted Budget Ordinance No. 32321-010995 and Resolution No.
32322-010995. (6-0)
File 860-236-270-467-472
A communication from the Roanoke City School Board requesting
approval of a State Literary Fund loan application, in the amount of
$2.5 million, for the Jackson Middle School renovation.
Adopted Resolution Nos. 32323-010995 and 32324-010995. (6-0)
File #53-217-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to the City's Recycling Program. (12
minutes)
Received and filed.
File #144-183-282
ITEMS RECOMMENDED FOR ACTION:
o
A report recommending an amendment to the City Code to
allow educational leave to be granted to two employees at any
one time, such amendment to be conditioned upon not allowing
more than one person from the same directorate to be on
educational leave at the same time.
Adopted Ordinance No. 32325-010995. (6-0)
File g24-184
A report recommending award of concession privileges to the
Roanoke Valley Youth Soccer Club, Inc., to sell soccer related
7
merchandise at the gymnasium in the Parks and Recreation
office during one requested indoor soccer tournament on
January 14 and 15, 1995.
Adopted Ordinance No. 32326-010995. (6-0)
File g67-169
A report recommending acceptance of the bids submitted by
International Business Machines Corporation, in the amount of
$1,229,000.00, and Federal Data Corporation, in the amount of
$106,600.00, for providing certain computer hardware which
will allow for new projects to be implemented by the City
Information Systems department in order to meet the City's data
processing needs; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 32327-010995 and Resolution
No. 32328-010995. (6-0)
File g60-301-472
A report recommending acceptance of the bid submitted by
Spacesaver Storage Systems, Inc./Business Equipment and
Systems, Inc., in the amount of $29,346.00, to provide and
install a Mobile Storage/File System in the Office of the Clerk
of the Juvenile and Domestic Relations Court; and appropriation
of funds in connection therewith.
Adopted Budget Ordinance No. 32329-010995 and Resolution
No. 32330-010995. (6-0)
File g60-382-472
A report recommending appropriation of funds from the Capital
Maintenance and Equipment Replacement Program, in the
amount of $338,011.00, to various City departments to provide
for acquisition of necessary operational equipment and supplies.
Adopted Budget Ordinance No. 32331-010995. (6--0)
File//5-60-67-123-192-262-268-270-323-354-472
8
o
A report recommending execution of service delivery area
agreements between the Fifth District Employment and Training
Consortium and the Governor's Employment and Training
Department for the program year July 1, 1994 through June 30,
1995.
Adopted Resolution No. 32332-010995. (6-0)
File//72-236-246-326
b. DIRECTOR OF FINANCE:
A report recommending appropriation of partial funding for the
retirees' cost-of-living raise approved by Council on May 9,
1994.
Adopted Budget Ordinance No. 32333-010995. (6-0)
File g60-429
c. CITY CLERK:
1. A report advising of expiration of the three year terms of
C. Nelson Harris and Clubert G. Poff as Trustees of the
Roanoke City School Board on June 30, 1995, and that
applications for the upcoming vacancies will be received in the
City Clerk's Office until 5:00 p.m. on Friday, March 10, 1995.
Received and filed.
File g467
d. CITY ATFORNEY:
A report transmitting a Resolution amending Resolution No.
32222-101094 supporting tax exemption of property owned by
the House of Care of Southwest Virginia, Inc., in the City of
Roanoke used by it exclusively for charitable purposes on a
non-profit basis.
9
Adopted Resolution No. 32334-010995. (6-0)
File #79-137-169
A report transmitting a Resolution relating expressing the
opposition of City Council to certain charter schools currently
under consideration.
Adopted Resolution No. 32335-010995. (6-0)
File #137-467
6. REPORTS OF COMMITFEES:
A report of the committee appointed to tabulate bids received for
grading, storm drains and erosion control to Site G in the Roanoke
Centre for Industry and Technology addition, recommending award of
a contract to Thomas Bros., L.C., in the amount of $571,025.22; and
appropriation of funds in connection therewith. Council Member
William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32336--010995 and Ordinance No.
32337-010995. (6--0)
File g27-60-207
A report of the committee appointed to tabulate bids received for
modifications and repairs to the Hollins Road/Norfolk Avenue Bridge
over Lick Run, recommending award of a contract to Robertson
Construction Co., Inc., in the amount of $260,026.50; execution of an
agreement with Norfolk Southern Railway for watchman and flagging
protection, in the amount of $55,491.00; execution of Amendment
No. 3 to the engineering services agreement with Mattern & Craig,
Inc., in the amount of $4,100.00; and appropriation of funds in
connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 32338-010995 and Ordinance No.
32339-010995. (6-0)
File g60-102-223
10
7. UNFINISHF~D BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS:
OF
Ordinance No. 32316, on second reading, authorizing vacation of
portions of sanitary sewer easements across properties identified by
Roanoke City Tax Nos. 3071003, 3071005, and 3071008 through
3071019, inclusive, in connection with the Williamson Road Storm
Drain Project, upon certain terms and conditions.
Adopted Ordinance No. 32316-010995. (6-0)
File 827-468
Ordinance No. 32319, on second reading, authorizing the renewal of
a lease agreement between the City and Old Southwest, Inc., of a
certain City-owned structure known as the Alexander-Gish House,
located in Highland Park, together with an outbuilding and parking lot,
upon certain terms and conditions.
Adopted Ordinance No. 32319-010995. (6-0)
File//67-165-169-373-468
Ordinance No. 32320, on second reading, granting a conditional permit
for a private pressurized sewer line, encroaching over and into the
right-of-way of Belle Aire Circle, S. W., upon certain terms and
conditions.
Adopted Ordinance No. 32320-010995. (6-0)
File #27-169-468-514
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
11
The City Attorney was requested to prepare the proper measure
providing that Council meetings will convene at 3:00 p.m. on the
second and fourth Mondays of each month and public hearings will
continue to be held on the second Monday at 7:00 p.m.
File #132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIZENS:
Hoskins M. Sclater, 2723 Crystal Spring Avenue, S. W., appeared before
Council in connection with the Hotel Roanoke/Conference Center skywalk.
File O247-258
Recessed at 11:40 a.m.
Reconvened at 12:13 p.m.
CERTIFICATION OF EXECU'IT~ SESSION. (6-0)
Recessed at 12:15 p.m.
Reconvened at 3:00 p.m.
CERTIFICATION OF EXECUTIVE SESSION. (5-0, Council Member
White was absent.)
Adopted Resolution No. 32340-010995 authorizing execution of an
agreement with Trompeter Brothers, L.C., for use of the CDBG funded
Economic Development Investment Fund for the rehabilitation of 311, 313
and 315 Market Street and 24 Church Avenue. (6-0)
File #216-236-450
Reappointed Michael A. Grant to the Blue Ridge Community Services Board
of Directors.
File 15-110-314-335
12
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
January 9, 1995
7:00 p.m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Bowles was
absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
WELCOME:
PUBLIC HEARINGS:
Public heating on the request of Manley C. Butler, Jr., that a certain
segment of 19th Street, N. W., located between Loudon Avenue to the
north and Centre Avenue to the south, and bounded by Block 23 of
Hyde Park Subdivision to the west and by Block 22 of Hyde Park
Subdivision to the east; and a certain segment of a 15-foot wide alley
running from 19th Street eastward approximately 240 feet to the
westernmost boundary of the tract referred to as Official Tax No.
2211814, being the same portion of the alley located directly south of
the applicant's property, be permanently vacated, discontinued and
closed. Manley C. Butler, Jr., Spokesperson.
13
Adopted Ordinance No. 32341 on first reading.
Members McCadden and Parrott voted no.)
File #514
(4-2, Council
Public hearing on the request of Wayne L. Cook that a 10-foot wide
alley extending from 25th Street to an alley running from Shenandoah
Avenue to 24th Street, N. W., be permanently vacated, discontinued
and closed. Wayne L. Cook, Spokesperson.
Adopted Ordinance No. 32342 on first reading. (6--0)
File #514
Ce
Public hearing on the request of Community Hospital of Roanoke
Valley and Communicorp, Inc., that a certain segment of First Street,
S. E., located in the Orchard Hill Subdivision, adjacent to property at
21 Highland Avenue, S. E., identified as Official Tax Nos. 4021501,
4021502, 4021409 and 4021401; and a certain segment of an alley
which divides the property fronting on the 900 block of South
Jefferson Street and property fronting on First Street, S. W., identified
as Official Tax Nos. 1021811, 1021808, 1021807, 1021805, 1021812,
1021813, 1021814, 1021815, and 1021810, be permanently vacated,
discontinued and closed. Robert B. Manetta, Attorney.
Adopted Ordinance No. 32343 on first reading. (6-0)
File #514
De
Public hearing on the request of I. Wayne Ayers that a tract of land
located at 5175 Peters Creek Road, N. W., described as Official Tax
No. 6600102, be rezoned from LM, Light Manufacturing District, to
C-I, Office District, subject to certain conditions proffered by the
petitioner. Edward A. Natt, Attorney.
Adopted Ordinance bio. 32344 on first reading. (6-0)
File #51
Ee
Public hearing on the request of Donald R. Alouf and Lee T. Helms,
contract purchasers, that certain conditions presently binding upon a
tract of land located at 1910 McVitty Road, S. W., described as
14
Official Tax No. 5100809, which property was previously conditionally
rezoned, pursuant to Ordinance No. 31826-011894 adopted by the
Council of the City of Roanoke on Tuesday, January 18, 1994, be
amended. Edward A. Natt, Attorney.
The public hearing was continued until the regular meeting of Council
on Monday, February 13, 1995, at 7:00 p.m., or as soon thereafter as
the matter may be heard and the request was referred back to the City
Planning Commission for further study and mediation, if possible.
File #51
Continuation of a public hearing on the request of Douglas Basham
that a 15-foot wide public alley lying between Official Tax Nos.
1551132 and 1551104 extending in a southeasterly direction from
Lofton Road, S. W., for a distance of approximately 160 feet, be
permanently vacated, discontinued and closed. Douglas Basham,
Spokesperson.
DENIED.
File #514
Public hearing to consider previously received applications for federal
funds available through the Intermodal Surface Transportation
Efficiency ACT (ISTEA) for transportation enhancement projects in
fiscal year 1995-1996. W. Robert Herbert, City Manager.
Adopted Resolution No. 32345-010995. (6-0)
File g20-77
OTHER HEARINGS OF CITIZENS:
Lola R. Reynolds-Lee, 902 Patterson Avenue, S. W., appeared before
Council in connection with acquiring, at no charge, a City of Roanoke
business license to operate as a gypsy palm reader.
The matter was referred to the City Manager and the City Attorney for
appropriate response.
File g66-322
15
Ms. Reynolds-Lee also raised question as to the responsible party to
pay for damages to a rock wall in the vicinity of her property. The
matter was referred to the City Manager and the City Attorney for
appropriate response.
File ~
NOTICE OF INTENT TO COMPLY WITH THE
AMERICANS WITH DISABILITIES ACT. Reasonable
efforts will be made to provide adaptations or
accommodations, based on individual needs, for qualified
individuals with disabilities in any program or service
offered by the City Clerk's Office, provided that
reasonable advanced notification has been received.
16
City Clerk's Office
CiTy of Roanoke, Virginia
January 17, 1995
Glenn A. Asher
Risk Management Officer
Roanoke, Virginia
Dear Mr. Asher:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32320-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CM~/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Vickie L. Price, Administrator
Fifth District Employrnent and
Training Consortium
Roanoke, Virginia
Dear Ms. Price:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32332-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene o
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Doris B. Peters
Retirement Administrator
Roanoke, Virginia
Dear Ms. Peters:
I am attaching copy of the following measure that pertains to the Finance
Department:
Budget Ordinance No. 32333-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
y F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
Cily of Roanoke, Virginia
January 17, 1995
Robert J. Agnor, Manager
Communications
Roanoke, Virginia
Dear Mr. Agnor:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, C
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke. Virginia
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
January 17, 1995
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Budget Ordinance No. 32321-010995
Resolution No. 32322-010995
Resolution No. 32323-010995
Resolution No. 32324-010995
Ordinance No. 32325-010995
Ordinance No. 32326-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
Budget Ordinance No. 32331-010995
Resolution No. 32332-010995
Budget Ordinance No. 32333-010995
Resolution No. 32334-010995
Resolution No. 32335-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
Resolution No. 32340-010995
Resolution No. 32345-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
MFP: sm
Sincerely,
Mary F. Parker, CMC~AAE
City Clerk
Eric ·
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Budget Ordinance No. 32321-010995
Resolution No. 32322-010995
Resolution No. 32323-010995
Resolution No. 32324-010995
Ordinance No. 32325-010995
Ordinance No. 32326-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
Budget Ordinance No. 32331-010995
Resolution No. 32332-010995
Budget Ordinance No. 32333-010995
Resolution No. 32334-010995
Resolution No. 32335-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
Resolution No. 32340-010995
Resolution No. 32345-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/-AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures
that pertain to your department:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Resolution No. 32322-010995
Ordinance No. 32325-010995
Ordinance No. 32326-010995
Resolution No. 32328-010995
Resolution No. 32330-010995
Resolution No. 32332-010995
Resolution No. 32334-010995
Ordinance No. 32337-010995
Ordinance No. 32339-010995
Resolution No. 32340-010995
Resolution No. 32345-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms. Akers:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32321-010995
Resolution No. 32322-010995
Resolution No. 32323-010995
Resolution No. 32324-010995
Ordinance No. 32325-010995
Ordinance No. 32326-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
Budget Ordinance No. 32331-010995
Budget Ordinance No. 32333-010995
Resolution No. 32334-010995
Resolution No. 32335-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
Resolution No. 32340-010995
Resolution No. 32345-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno,
City Clerk's Office
Cily of Roanoke, Virginia
January 17, 1995
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Ordinance No. 32325-010995
Ordinance No. 32326-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32331-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
Resolution No. 32345-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
Cily Clerk's Office
Cily of Roanoke. Virginia
January 17, 1995
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Ellen S. Evans
Construction Cost Clerk
Roanoke, Virginia
Dear Ms. Evans:
I am attaching copy of the following measures that pertain to the Engineering
Department:
Budget Ordinance No. 32336-01099§
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-01099§
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC'/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
Cily of Roanoke, Virginia
January 17, 1995
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
Ordinance No. 32320-010995
Ordinance No. 32325-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
Budget Ordinance No. 32331-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
Resolution No. 32340-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/A~AE
City Clerk
MFP: sm
City Clerk's Office
Cily of Roanoke, Virginia
January 17, 1995
D. Darwin Roupe, Manager
General Services
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
Budget Ordinance No. 32331-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Jesse H. Perdue, Jr., Manager
Utility Line Services
Roanoke, Virginia
Dear Mr. Perdue:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32320-010995
Budget Ordinance No. 32331-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Budget Ordinance No. 32338-010995
Ordinance No. 32339-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/KAE
City Clerk
MFP: sm
Enc.
Cily Clerk's Office
City of Roanoke, Virginia
January 17, 1995
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32325-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32331-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene o
City Clerk's Office
Cily of Roanoke. Virginia
January 17, 1995
Glenn D. Radcliffe, Director
Human Development
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32325-010995
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
Budget Ordinance No. 32331-010995
Resolution No. 32332-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC~/AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32320-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32345-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
pc:
Martha P. Franklin, Secretary, City Planning Commission
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
John R. Marlles
Acting Neighborhood Partnership Coordinator
Roanoke, Virginia
Dear Mr. Marlles:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32319-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
M. David Hooper
Police Chief
Roanoke, Virginia
Dear Mr. Hooper:
! am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-01099§
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 199§.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CM(~/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Clayne M. Calhoun
Law Librarian
Roanoke, Virginia
Dear Ms. Calhoun:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
Bobby D. Casey
Office of the Magistrate
Roanoke, Virginia
Dear Mr. Casey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMCTAAE
City Clerk
MFP: sm
Enc.
City CIcrk's Office
Cily of Roanoke, Virginia
January 17, 1995
Ronald S. Albright, Clerk
General District Court
Roanoke, Virginia
Dear Mr. Albright:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Counci! of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1994.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
Cily of Roanoke, Virginia
January 17, 1995
The Honorable Donald S. Caldwell
Commonwealth's Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. ~arker,
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
The Honorable Julian H. Raney, Jr., Chief Judge
The Honorable George W. Harris, Jr., Judge
The Honorable John L. Apostolou, Judge
The Honorable Vincent A. Lilley, Judge
The Honorable William D. Broadhurst, Judge
General District Court
Roanoke~ Virginia
Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge
Broadhurst:
I am attaching copy of the following measure that pertains to the General District
Court:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC'/AAE
City Clerk
MFP: sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
The Honorable Roy B. Willett, Chief Judge
The Honorable Kenneth E. Trabue, Judge
The Honorable G. O. Clemens, Judge
The Honorable Clifford R. Weckstein, Judge
The Honorable Diane McQ. Strickland, Judge
The Honorable Richard C. Pattisall, Judge
Twenty-Third Judicial Circuit
Roanoke, Virginia
Dear Judge Willett, Judge Trabue, Judge Clemens, Judge Weckstein, Judge
Strickland and Judge Pattisall:
I am attaching copy of the following measure that pertains to the Circuit Court:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
The Honorable Joseph M. Clarke, II, Chief Judge
The Honorable John B. Ferguson, Judge
The Honorable Philip Trompeter, Judge
The Honorable Joseph P. Bounds, Judge
Juvenile and Domestic Relations District Court
Roanoke, Virginia
Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds:
I am attaching copy of the following measure that pertains to the Juvenile and
Domestic Relations District Court:
Ordinance No. 32325-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
F, ne.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32345-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
Robert K. Bengtson, Traffic Engineer
City Clerk's Office
Cily of Roanoke. Virginia
January 17, 1995
Bobby E. Chapman, Manager
Civic Center Facilities
Roanoke, Virginia
Dear Mr. Chapman:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
Cily Clerk's Office
City of Roanoke. Virginia
January 17, 1995
The Honorable W. Alvin Hudson
Sheriff
Roanoke, Virginia
Dear Mr. Hudson:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Wanda B. Reed, Manager
Emergency Services
Roanoke, Virginia
Dear Ms. Reed:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, ~MC"]AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
M. Emily Keyser
Acting City Librarian
Roanoke, Virginia
Dear Ms. Keyser:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32331-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke. Virginia
January 17, 1995
Charles A. Harlow
Acting Grants Monitoring Administrator
Roanoke, Virginia
Dear Mr. Harlow:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32332-010995
Resolution No. 32340-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, C
City Clerk
MFP: sm
Eno.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Sarah E. Fitton
Engineering Coordinator
Roanoke, Virginia
Dear Ms. Fitton:
I am attaching copy of the following measures that pertain to the Engineering
Department:
Ordinance No. 32316-010995
Ordinance No. 32319-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Kenneth S. Cronin
Personnel Manager
Roanoke, Virginia
Dear Mr. Cronin:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32320-010995
Ordinance No. 32325-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMCTAAE
City Clerk
MFP: sm
Ene.
City Clerk's Office
City of Roanoke, Virginia
January 17, 199§
John W. Coates, Manager
Parks, Recreation and Grounds Maintenance
Roanoke, Virginia
Dear Mr. Coates:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32326-01099§
Budget Ordinance No. 32331-01099§
The abovereferenced measures were adopted by the Counci! of the City of Roanoke
at a regular meeting held on Monday, January 9, 199§.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC~'AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Deborah J. Moses
Chief of Billings and Collections
Roanoke, Virginia
Dear Ms. Moses:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32319-010995
Ordinance No. 32326-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Archie W. Harrington, Manager
City Information Systems
Roanoke, Virginia
Dear Mr. Harrington:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32327-010995
Resolution No. 32328-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Patsy A. Bussey, Clerk
Juvenile and Domestic
Relations District Court
Roanoke, Virginia
Dear Ms. Bussey:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32325-010995
Budget Ordinance No. 32329-010995
Resolution No. 32330-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
January 17, 1995
Phillip F. Sparks
Acting Chief
Economic Development
Roanoke, Virginia
Dear Mr. Sparks:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32334-010995
Budget Ordinance No. 32336-010995
Ordinance No. 32337-010995
Resolution No. 32340-010995
The abovereferenced measures were adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pc: E. Douglas Chittum, Economic Development Specialist
City Clerk's Office
City of Roanoke, Virginia
January 31, 1995
E. Wayne Harris
Superintendent of Roanoke City Public Schools
Roanoke, Virginia
Dear Mr. Harris:
I am attaching copy of the following measure that pertains to the Roanoke City School
system:
Budget Ordinance No. 32321-010995
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
January 4, 1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.1-
344 (A) (1), Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB: se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virgin/a 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy Cit~ Cterk
January 13, 1995
File #91-132-175-227
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. DibHng:
I am attaching copy of a communication from Mayor David A. Bowers transmitting a
newspaper article which appeared in the Roanoke Times, regarding the reversion of
the City of South Boston to town status as of July 1, 1995, and referring to
continuing news reports about developments in the City of Bedford and the County
of Bedford, which communication was before the Council of the City of Roanoke at
a regular meeting held on Monday, January 9, 1995.
On motion, duly seconded and adopted, the communication was referred to you to
provide a status report within 60 days with regard to the matter, along with
information as to what impact such occurrences might have for the Roanoke Valley.
Sincerely,
Mary F. Parker, CMC'/AAE
City Clerk
MFP: sm
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pc: W. Robert Herbert, City Manager
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
December 28, 1994
Mr. Wilburn C. Dibling, Jr.
City Attorney
City of Roanoke
215 Church Avenue, S. W., Room 464
Roanoke, Virginia 24011
Dear Will:
I noticed in the Roanoke Times on December 23, 1994, another article regarding the
reversion of the City of South Boston to town status as of July 1, 1995. This issue
and the continuing news reports about developments in the City of Bedford and the
County of Bedford should be of great interest to the people of our community. While
citizens of other communities in western Virginia are interested in urban reform for
the good of their respective area, we should be ever mindful of the need to continue
to advise the people of the Roanoke community of these trends, and what positive
impact they might have in the Roanoke Valley.
Accordingly, I would respectfully request that you provide the Members of Roanoke
City Council within 60 days with a brief status report of these two occurrences, and
what impact they might have for the Roanoke Valley.
I would respectfully request that this correspondence be placed on the Consent
Agenda for the regular meeting of Council on January 9, 1995.
Sincerely,
David A. Bowers
Mayor
DAB: jas
c~ted. All across Virginia,
S. Boston
fO revert
(o town
sets July 1 changes
"'" Associated Press
HALIFAX -- South Boston on
July l will become the first Virginia
city to revert to town status, aban-
doning the designation it has held
since 1960 for what officials hope is
a chance to grow and save money.
South Boston reached an agree-
r~nt this week with the Halifax
C~unty Board of Supervisors that
sets the date and spells out changes
tO be made in elections andpublic
s.choo[s for the soon-to-be*former
cit'~ of 6,997.
· The county and South Boston
IJ~th will save money by consolidat-
iq'~ many offices and services that
cannot now transcend city-county
jurisdictions, said City Manager
Gary Christie. In the end, taxpayers
v~fll win, he said.
a. State law bars cities from
an0exing, ,. land in neighboring' coun-
ties. Revers on w I a low South
O~)ston to expand its boundaries,
"That's real important to the
townspeople, because we will be an
equal partner. You want to be able to
pa.~icipate in tho~ elections ... on
afl. equal footing, Christie said.
% County Administrator William
D. Sleeper said Halifax will take
over all schools in the county and
town, as well as about $1.i million
in debts from recent school
improvements. The city now oper-
al~ two elementary schools, while
die)county and city share the middle
and high schools.
Halifax fought the reversion for
fruit years, claiming that providing
ektra services for the new town
would cost about $! million annual-
ly. The city says the county will gain
a .b~..ut $1 million a year n new town
taxss, offsetting the new expenses.
' '~',.The Virginia Supreme Court
ruled in February that South Boston
could revert to a town, but did not
s~.'a date. Christie said setting a date
itt'~he agreement ensures there will
b~'.'no more court battles.
'~'~; A three-judge panel is expected
to approve the agreement by the end
of the month, making South Boston
t~tCfirst city to revert to town status
since th~ General Assembly enacted'
Cftristie said. .. ,at - a law in the mid-1980s allowing it.
· ' ' Vir inia's cities
Acoordmg to the new agree- .~ g are separate
n~t, South-1~3~ton will elect its, fr~ln counties, while towns pay
nc~ Town Council on May 2. And taxes to counties and share many
I~Eause residenls of the new town services with them.
~'ill help elect the co,unty board,
Hglifax will redraw votm8 ,districts
to"Jnclude the town n time for ,'~ -, e, ~ , ·
t~/ember s elections.
The county also will set young.
dgiiricts for the new Halifax County
School Board, which will be elected
ia November.
MARY F. PARKER, CMC/AAE
Cily Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.~ Room 456
Roanoke. Virginia 24011.1536
Telephone: (703) 981-254!
SANDRA H. EAKIN
Depuly Cily Clerk
January 13, 1995
File #132-254-379-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers
correspondence from Donald T. King, Acting Project Manager of the transmitting
National Scenic Trail, a division of the United States Department of the Interior and
Appalachian
the National Park Service, inquiring as to whether the City of Roanoke would renew
discussions with the Appalachian National Scenic Trail for a permanently protected
Corridor for the Trail across the City's watershed lands near Carvins Cove in
Botetourt and Roanoke Counties, which communication was before the Council of the
City of Roanoke at a regular meeting held on MOnday, January 9, 1995.
On motion, duly seconded and adopted, the matter was referred to you for report to
Council within 120 days.
Sincerely,
MFP: sm
]~ne.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
January 3, 1995
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please find enclosed correspondence dated December 23, 1994, from Donald T. King,
Acting Project Manager of the Appalachian National Scenic Trail, a division of the
United States Department of the Interior and the National Park Service. Mr. King
has written to my office to inquire as to whether the City of Roanoke would renew
discussions with the Appalachian National Scenic Trail for a permanently protected
corridor for the Trail across the City of Roanoke's watershed lands near Carvins
Cove in Botetourt and Roanoke Counties.
I am requesting that this matter be placed on the Consent Agenda at the next regular
meeting of Council to be held on January 9, 1995, and thereafter be referred to the
City Manager for any appropriate action, with a report back to Council within 120
days. I would respectfully request your concurrence in that request.
I shall not prejudge the decision of the City Administration, but there are two
interesting aspects of this proposal which I would like to comment on.
First, I do not believe that anyone needs to worry about the infringement of our
watershed land in the Carvins Cove area, as I believe it is a permanent decision of
this City that that land be environmentally protected from any kind of development
whatsoever. However, if we can be of assistance to the Parks Service in assuring
that future protection, then I think we should at least consider it.
Secondly, if there is any funding received from the Federal Government to the City
of Roanoke for this protected space, then I would like to suggest, preliminarily, that
some or all of that funding be specially designated in a "greenways trust" for the
development of pedestrian/bicycle parkways within our City. As you know, Bob
Fetzer and others came to our City Council last month encouraging us to proceed
with the development of greenways in Roanoke, and this opportunity for additional
funding from the Federal Government may be just what we need to match our efforts
in that regard. If extra money is derived from the Federal Government as a result
from our cooperation with them, then I would like to see that funding go for
greenway development in Roanoke.
The Honorable Members of
Roanoke City Council
Page 2
January 3, 1995
At any rate, I would appreciate your referring this matter to the City Manager for
his further comment.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB :jas
Enclosure
pc:
Donald T. King, Acting Project Manager, Appalachian National Scenic Trail
Robert H. Fetzer, President, Building Specialists, Inc. P. O. Box 1174,
Roanoke, Virginia 24006 '
REPLy REFER TO:
December 23, 1994
United States Department of the Interior
NATIONAL PARK SERVICE
Appalachian National Scenic Trail
c/o Harpers Ferry Center
Harpers Ferry, West Virginia 25425
RECEIVED
DEC 2 8
MAYOR'S
Honorable David A. Bowers
Mayor of Roanoke
215 W. Church Avenue
Roanoke, Virginia 24011
Dear Mayor Bowers:
As the National Park Service (NPS) looks toward completion of its land
protection program for the Appalachian National Scenic Trail (A.T.), we would
like to renew discussions with the City of Roanoke for a permanently protected
corridor for the Appalachian National Scenic Trail across City of Roanoke
watershed lands in Botetourt and Roanoke Counties.
I have enclosed a map which shows the A.T. corridor from Tinker Mountain above
Carvin Cove Reservoir south to McAfee Knob. Included in this corridor is a
preliminary corridor design on City of Roanoke watershed lands that, as
depicted, includes approximately 850 acres. A little over four miles of the
A.T. footpath is actually located on city lands, with several more miles
located on NPS-acquired adjacent lands in a corridor that at the present time
is of insufficient width to provide adequate permanent protection. I have
enclosed also for your information a copy of the Com reh
~ion Mana e~en~.-~evol ........... ~en~ve Plan for the
~ j .... ~,,~u ~ in place Ior the Trail.
We would welcome the opportunity to meet with you to discuss our protection
objectives, and/or to make a presentation to the City Council, if that would
be more appropriate. This is truly a spectacular section
Trail that, in addition to bein- -art of a . ~ of the Appalachian
~ F nationally significant resource
represents a valuable regional asset. I am pleased to think that we share a
concern for assuring its protection. In fact, because of the high value of
this section of the Trail with its extensive views of the surrounding
countryside, we would be interested in exploring with you ways that we might
accomplish some broader level of protection for this viewshe~, in addition to
the basic corridor.
Please contact me at the above address or by calling (304) 535-6278 to advise
me of how you would like to proceed. I will look forward to hearing from you.
Sincerelv,
Donald T. King
Acting Project Manager
cc: Jimmy Whitney, Roanoke Appalachian Trail Club
Mike Dawson, Appalachian Trail Conference
Gene Repoff, NPS Land Acquisition Office
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
January 3, 1995
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please find enclosed two letters which were received in my office just after
Christmas. The first letter dated December 20, 1994, fromAndrew Cuomo, Assistant
Secretary of the United States Department of Housing and Urban Development,
advises us that the City of Roanoke is eligible to receive a Fiscal Year 1995
consolidated formula allocation of $2,947,000, which is available for housing,
homeless, and community development purposes.
The second letter dated August 18, 1994, and addressed to Ms. Neva J. Smith from
Andre' S. Basmajian, Director of the Public Housing Division of the Richmond Field
Office of the United States Department of Housing and Urban Development, advises
the Roanoke Housing Authority that they have been approved for a 1994
comprehensive grant in the amount of $2,005,240.
I wanted to provide this news to the Members of Council and the community, and
would ask that these letters be placed on the Consent Agenda of the next regular
meeting of Council to be held on January 9, 1995, and thereafter be appropriately
received and filed.
Best personal regards for the New Year to each of you.
DAB: jas
Sincerely,
Davi~'IBSwers
Mayor
Enclosures
OFFICE OF ~IE ASSISTANT SECRETARY FOR
COMMUNI"~Y PLANNING AND DEVELOPMENT
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, O.C. 20410-7000
Honorable David Bowers
Mayor of Roanoke
Roanoke, VA 24011
Dear Mayor Bowers:
I am pleased to inform you that the City of Roanoke is
eligible to receive a Fiscal Year 1995 consolidated formula
allocation of $2,947,000. This money is available for housing,
homeless, and community development purposes.
This allocation is comprised of: Community Development
Block Grant (CDBG) $2,214,000; HOME Investment Partnerships
(HOME) $651,000; and Emergency Shelter Grant (ESG) $82,000. In
prior years, the Department of Housing and Urban Development
(HUD), Office of Community Planning and Development (CPD),
treated CDBG, HOME, ESG, and HOPWA formula allocations
separately. This year, we are announcing the total amount which
State and local jurisdictions are eligible to receive under the
consolidated formula allocation together to give you as much
flexibility as possible in using these funds in a coordinated
fashion. To provide you with as much time to plan your
expenditures as possible, we are also notifying you of these
amounts earlier than we have in the past.
This grant announcement reflects the Consolidated Plan
concept which we, together with States and localities, have
developed to address local problems more comprehensively. It is
an important part of Secretary Cisneros' overall efforts to make
HUD a more effective partner with localities. The Consolidated
Plan was developed in response to your requests that we help
jurisdictions to reduce paperwork and, at the same time, to
address urban problems comprehensively. The Consolidated Plan
combines the planning, application, and reporting requirements
for the CPD formula programs for which you are eligible, by
condensing seven separate submission requirements into one
document.
2
If a CDBG eligible metropolitan city has entered into a
joint grant agreement with an urban county, the CDBG allocation
amount is being provided to the urban county. If your
jurisdiction is a member of a HOME consortium, the HOME
allocation amounts are being provided to the lead agency and are
to be shared by consortium members.
Our Field Offices stand ready to assist you in developing
effective partnerships to address your housing and community
development needs. We are committed to working closely with you
to ensure speedy approval of your Consolidated Plan so that you
will be able to access these funds promptly. We look forward to
working with you in your efforts to build and strengthen your
communities and neighborhoods.
If I can be of further assistance, please do not hesitate to
contact me.
~e~in~ yours, Assistant Secretary
RECEIVED
MAYOR'S OFFi;.':
Ms. Neva J. Smith
Executive Director, Roanoke
Redevelopment and Housing Authority
P. O. Box 6359
Roanoke, VA 24017
Dear Mr. Smith:
SUBJECT: Fiscal Year 1994 Comprehensive Grant Program (CGP)
Reservation No. VA36P011703-94; Funding: $2,005,240
This letter is to inform you that your Annual Statement and
revised Five Year Action Plan for the 1994 Comprehensive Grant
Program (CGP) is approved in the amount of $2,005,240. The
Comprehensive Plan approved with your first year CGP submission
is binding upon HUD and the authority until such time as it is
amended by the authority and approved by HUD. ~
This approval is based on the funding amount identified
above which was furnished to you as a presumptive estimate. As
advised in the Assistant Secretary's February 28, 1994
correspondence, the proposed CGP rule provides for the issuance
of only one formula amount in a federal fiscal year. If the
Department is successful in publishing a final rule this fiscal
year, it is intended that the presumptive estimate also will be
the final formula amount for fiscal year 1994. If that occurs,
the Comprehensive Plan/Annual Statement that is approved on the
basis of the presumptive estimate will not have to be revised.
This approval does not constitute an endorsement of the
authority's improvement strategies, fundin~ priorities, or
Section 504 Needs Assessment and Transition Plan. It constitutes
our determination that the plan complies with regulatory and
handbook provisions and is, therefore, acceptable for
implementation by the authority.
The activities set forth in the Annual Statement shall be
undertaken in accordance with the implementation requirements set
forth in the CGP Handbook 7485.3 Particular attention should be
given to: '
a. Resident and local government participation
requirements during the implementation and monitoring
of the Comprehensive Plan and Annual Statement
contained in Chapter 5.
b. Requirements for amending the Comprehensive Plan and
Action Plan contained in Chapter 6, paragraph 6-14.
c. Requirements for amending the Annual Statement contained
in Chapter 8, paragraph 8-9.
d. Conduct of approved activities contained in Chapter 11.
e. Annual reporting requirements contained in Chapter 12.
As noted above, the proposed rule for Amen~dments to the
Comprehensive Grant Program was published March 8, 1994, with
comments being due April 22, 1994. When amendments are published
as a final rule, some of the administrative requirements listed
above may be changed. We will keep you informed of program
changes as they are issued.
The environmental requirements as contained in 24 CFR Part
50 have been met.
Enclosed,
a.
bo
Co
please find the following:
An original and two copies of HOD Form 52840,
Comprehensive Grant Amendment to Consolidated Annual
Contributions Contract. Please sign and return the
original and one copy within seven calendar days of
receipt. No board resolution is required.
Executed copy of the approved revised Annual Statement
and Five Year Action Plan.
HUD Form 27054, LOCCS-VRS Access Authorization. At
your option, you may add/change staff persons under this
authorization. Your agency has LOCCS-VRS access for the
Comprehensive Grant Program.
3
You are reminded of the December 6, 1994 deadline for
completing lead-based paint testing, and the July 11, 1994
deadline date for ~o~eting all requirements pertaining to 504
handicapped accessibility.
Copies of this notification letter will be provided to the
local elected officials of the area served by your housing
authority and resident leaders of your public housing
communities.
We would like to take this opportunity to wish you success.
We are confident that this program will continue to increase the
welfare, health, and safety of your residents, as well as improve
the management capability of your authority.
For more information, please contact Linda Doane, Urban
Revitalization Specialist for Facilities Management, at (804)
278-4559.
Enclosures
Ve~sincerel~? yo~,
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virgin/a 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #70-132-188
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers with regard to
the issue of the merger of the City's Fire and Rescue Departments, which
communication was before the Council of the City of Roanoke at a regular meeting
held on Monday, January 9, 1995.
On motion, duly seconded and adopted, the matter was referred to the 1995-96
budget study for further consideration by Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
pe:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 ~ 1594
Telephone: (703) 981-2444
January 5, 1995
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Nineteen ninety-five may be a year in which we will positively reflect on the future
of our Fire Department. With the retirement of our fine Fire Chief Rawleigh W.
Quarles and the introduction of a new chief, we can only anticipate good and positive
things happening in that department, which is one of the City's oldest municipal
departments, and certainly one of our finest.
I have discussed that status of the Fire/EMS study with the City Manager and have
urged him to bring his recommendation forward in a timely manner. It behooves the
Members of City Council to consider bringing these two departments together if it
can produce a better response and better delivery of services.
I would respectfully request that this issue of the merger of our Fire and Rescue
Departments be referred to the 1995 Budget Study for further consideration by
Roanoke City Council.
Accordingly, I would ask that this letter be placed on the Consent Agenda of the
next regular meeting of Council to be held on January 9, 1995, and thereafter refer
the matter to Budget Study, with the request that all information regarding this
issue be provided prior to Budget Study to the Members of Council for our further
consideration.
DAB :jas
Sincerely,
David A. Bowers
Mayor
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
December 19, 1994
1. Call to order:
The meeting of the Roanoke city Audit Committee was called to
order at 1:45 p.m. on December 19, 1994, with Chairman, William
White, Sr., presiding.
· The roll was called by Mrs. Barger
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David A. Bowers
John S. Edwards
Delvis O. McCadden
Others Present:
Robert H. Bird, Municipal Auditor
W. Robert Herbert, city Manager
James D. Ritchie, Assistant City Manager
William X Parsons, Assistant City Attorney
James D. Grisso, Director of Finance
Marsha C. Fielder, Commissioner of the Revenue
Kit B. Kiser, Dir. Utilities & Operations
Jesse H. Perdue, Manager Utility Line Services
Kenneth F. Cronin, Manager Personnel Management
Kenneth F. Mundy, Controller RCSB
Evelyn W. Barger, Administrative Assistant
T. Douglas McQuade, KPMG
Robert N. Collis, KPMG
Dan Casey, Press
EXTERNAL
KPMG Peat Marwick June 30, 1994 Final Reports
A. Evaluation of Municipal Audit Department
B. Letter of Recommendation on Procedures and Controls
C. Comparative Report Transmittal Forms
D. city - Report to Audit Committee
E. School Board - Report to Audit Committee
F. Letter to Pension Committee
The motion was made by Mr. McCadden and seconded by Mr.
Edwards to receive and file the KPMG Peat Marwick June 30,
1994 final reports. The motion was approved unanimously.
Mr. White recognized Mr. McQuade for comments. Mr. McQuade
had no prepared remarks but offered to answer questions.
There were no questions.
Audit committee Meeting Minutes Page
Roanoke City School Board
G. Component Unit Financial Report - June 30, 1994
The motion was made by Vice Mayor Edwards and seconded by
Mr. McCadden to receive and file the Roanoke city School
Board's Component Unit Financial Report for June 30, 1994.
The motion was approved unanimously.
Mr. White recognized Mr. Mundy for comments. There were no
questions or comments.
Auditor of Public Accounts - June 30, 1994
H. city of Roanoke Juvenile and Domestic Relations Court
The motion was made by Vice Mayor Edwards and seconded by
Mr. McCadden to receive and file the city of Roanoke
Juvenile and Domestic Relations Court for June 30, 1994.
The motion was approved unanimously.
Mr. White recognized Mr. Bird for comments. There were no
questions or comments.
INTERNAL AUDITS
· Meter Shop
· Expenditure Transactions
· Personnel
The motion was made by Vice Mayor Edwards and seconded by
Mr. McCadden to receive and file the Substantive Testing
Audit Reports. The motion was approved unanimously.
Mr. White recognized Mr. Bird who highlighted some details
of each audit. Mr. White asked if replacing water meters
instead of repairing them would at no cost increase our
revenue. Mr. Herbert replied that it was not that simple.
Mr. Herbert intends to study the situation and report back
to the Audit Committee in June 1995. Mr. White said that
the city Manager should also inform the committee of
progress regarding the other internal audit recommendations.
UNFINISHED BUSINESS=
None.
NEW BUSINESS:
Future meeting are scheduled at 9:00 a. m.
· March 13, 1995
· June 12, 1995
· September 11, 1995
· December 11, 1995
for:
Audit committee Meeting Minutes Page
~DJOURNI~NT ~
There being no further business,
2:15 p.m.
the meeting adjourned at
William White, Sr., Chairman
January 9, 1995
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss disposition of publicly held property, specifically the
possible conveyance of an interest in land, pursuant to Section
2.1-344(A)(3), Code of Virginia (1950), as amended.
WRH/lsc
cc:
Very truly yours,
W. Robert Herbert
City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
vL ri
January 9, 1995
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of a loan
agreement for economic development purposes, pursuant to Section
2.1-344(A)(7), Code of Virginia (1950), as amended.
KMK/lsc
Very truly yours,
W. Robert Herbert
City Manager
cc: Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #60
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending formal approval of a proposed schedule for the fiscal year
1995-96 budget study process, was before the Council of the City of Roanoke at a
regular meeting held on Monday, January 9, 1995.
On motion, duly seconded and adopted, Council concurred in the proposed budget
study schedule.
Sincerely,
Mary F. Parker, CMC/A3~E
City Clerk
MFP: sm
pc:
The Reverend C. Nelson Harris, Chairperson, Roanoke City School Board,
2813 Edgewood Street, S. W., Roanoke, Virginia 24015
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Wilburn C. Dibling, Jr., City Attorney
James D. Grisao, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director of Real Estate Valuation
William F. Clark~ Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Diane S. Akers, Budget Administrator, Office of Management and Budget
January 9, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Proposed Budget Study Schedule - Fiscal Year 1995-96
Dear Mayor and Members of Council:
On December 12, 1994 1 forwarded to you a proposed schedule for the Fiscal Year
1995-96 budget study process. My letter requested that you review the proposed schedule and
advise my office if any of our suggested dates and times conflicted with your schedules. In that
we have received no changes from any member of Council, this is to request that you formally
approve the attached schedule of activities, dates and times in order that we might finalize all the
arrangements necessary to move forward with the budget study process.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:DSA
Attachment
CC~
Chairman, Roanoke City School Board
Superintendent of Schools
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Deputy Director of Finance
Director of Finance
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
Manager, Management and Budget
PROPOSED BUDGETSTUDYSCHEDULE
FOR CITYCOUNCIL
HSCAL YEAR1995-96
Date
April 24, 1995
April 24, 1995
May 1, 1995
May 2 - 5, 1995
May 8, 1995
and/or
May9 - 12
May 15, 1995
Budget Preparation Activities
Public presentation of Fiscal Year 1994- 95 recommended budget to City
Council by City Manager.
Advertisements of public hearings on recommended budget and tax rates
appear in newspapers.
Public hearings on recommended budget and tax rates.
City Council budget study work sessions.
City Council adopts General Fund, Special Revenue Fund - Schools and
Proprietary Fund budgets and approves an annual appropriation ordinance.
* Additional City Council budget study work sessions.
* City Council adopts General Fund, Special Revenue Fund - Schools and
Proprietary Fund budgets and approves an annual appropriation ordinance.
City Council has the option of extending the budget study work sessions to May 9 - 12,
1995 and adopting budgets on May 15, 1995, if necessary.
COMMONWEALTH of VIRGINIA
December 22, 1994
Roanoke City Health Department
515 EIGHTH STREET, S.W.
ROANOKE. VIRGINIA 24016
(703) 857-76O0
MOLLY L. RUTLEDGE, MD
ACTING H~,LTH DIRECTOR
Ms. Mary F. Parker, City Clerk
Roanoke City Clerk's Office
215 Church Avenue, S.W., Room 456
Roanoke, VA 24011
Dear Ms. Parker:
Please find a copy of our Annual Report for fiscal year 94 enclosed. We are very proud of our
accomplishments during the past year and want to share them with you in our annual report.
Thank you for your support of our efforts in keeping our community healthy and safe. Our
staff has actively promoted healthy life-styles, responded to disease outbreaks, monitored
health trends, protected your living environment, and implemented disease prevention
strategies. Additionally, we participate in many collaborative planning efforts currently under
way for a healthier community.
I hope this report helps you understand the services available from us and insures that we are
striving toward our mission of promoting health and preventing disease.
Sincerely,
Molly L. Rutledge, M.D.
Acting Health Director
L'de _sh-le CHOICES*- Publk Health In A Climate Of
The Gi'eatest Killers Health Care Reform
P~x)r health habits conrclbute are concerned over the health
to 51% of deaths in the U.S. their u~rk f~rce.
Mostly, these deaths are ftom The~' health promotion
chronic diseases such as hea~ are skilled in a~semng the health
disease, stroke, cancer and needs of workmites and marshaling
accidents, resources that concemrat~ on
The b~d news is that employers wellness. Paxmershipmwi~local
pay for the poor health of their pmvidm of worksite health
insurance claims, 10% to 2556 are C~cupatinnal ~ emure
related costs. InVu'ginia, 49%of momtup-to4ateandcomlxehe~.
the health can~ claims are for sive wellne~ prognava available.
iif~style-related problems. Fulflic health ~ ixovide
The good news is that heakh the financial suppo~ for uesc~ur~
promotion programs enable center staff so that employers can
people to change their behaviors, he ~i,'l~'l in irapkumm6,,g co~t.
reducing premature death and effective health ixtmmmim
related costs. Fanpioyees who programm.
take pan in such programs me The Virsnims Worki~ Well
much kss than throe who don't.
life in the Roanoke Valley, ixogra~a that mcrea~e the level
joined hemis with it s neighlx~r in ~ ~
the Alleghany Healti~ Dimict to ~ ~
Workp~ce. 'rl~uga tim [ ~
cenm', ptovid~ educatioml "~
support to area busines~s who *Source: U.S. Pub{/c
HeahA Sen%
Public health deserves credit
for many of the cent'ur/'s
unlXOVements in life expectan.
cies. Our efforts, such as the
reducUOn in the numbers of
cases of mead~, typhoid,
unprOVed pregnancy outcomes,
and quality food and water, a~
often fo~,otten as the ~ssues of
high tech medicine become
featured. Fo~ bealth care
reform to be effective, tha
nation's pubiic health s~tern
must be st~ngt~ and
more collalxa-ative effom with
the medical care ~tem begun.
Population based semces
account for only about one
percent of the national health
expenditure. A successful
health care reform plan should
increase that to about s~x
per.cent of the health care
budget, or approXmUately SI(X)
per pem:~u
Public health advocates have
public health functions which
should be promoted in lleu of a
changing health care ~tem.
Pdd'K-Prka I'Wtnershbs.
THE FUTURE OF PUBLIC HEALTH
ship, e~mblishing the Te~ Health
Cenux and sch~ M~a clinics to
grau~ imlxoving the health d die
· ad hec public educatlou cOrareat.
te~ addresv*g c, itical pulse
healfl~ mu~ like cortanunical~
a ~int dinic site at
Th~ mmvafive cuo~-a~
inc~v~uak/m,~, and the
communuv in the proud tradi~on
~ ~ Public Health
Nurses work cooperatively
with registered nurses em-
ployed by the Roanoke Git./
Schools to provide supportive
health services to students.
health screenings, health
assessments, injury and illness
referral for health problems.
The Health Department also
provides nursing supervision
and coordination of services
for school nurses employed by
the school division. Every year
the Roanoke City Health
Department in cooperation
with Roanoke City Schools
screens over 8,(g30 children for
vision, hearing, dental, and
spine curvature problems.
Staffin the school health
program follow-up on those
children with abtmnnalities to
make sure that evaluation &
treatment is obtained.
For ia/onaa~ call
857-;666
The Virginia Department of
Health provides specialized
medical-surgical care for
children with special health
care needs including children
of all ages who have health
and related problems requiring
intervention beyond routine
and basic care, such as chil-
dren with disabilities and
handicapping conditions,
chronic illnesses and condi-
tions, health.related educa-
tional and behavioral prob-,
lems and those who are at-risk
for such conditions. A public
health nurse coordinates the
referral application and
provides needed follow.up for
Roanoke City children up to
age 21 years. Fees based on
patient income.
For in/orma~n c. all
85?-?666
tions are provided flee. These
include Diphtheria, Tetanus,
Rubella, Polio, Measles,
Mumps, and Hemophilus b~
For cl/n/c in/o~matioa ~:
857-7600
~ ~ ~ Pedlar-
ric clinics provide health care
for children 0-18 years. Fees
are based on patient income.
Services include: well child
check-ups, EPSDT for Medic-
aid recipients, routine physical
exams (day care, camps, and
school entrance), non-emer.
gency sick care, cbildhood
immutmations, screening for
lead poisoning, nutrition
coumeling, health education,
outreach, and transportation.
Clinic locatiom include
Lincoln Terrace, The P~by-
terian Communiry Center,
Lansdoame and 8th St~et
SLO.
857- 7603 or 857.760~
For ~,.~
t~7~7666
CHIP is a private/public
partnership with the Roanoke
City Health Depamnent;
Alleghany Health District,
Total Action Against Poverty,
private medical doctors and
local businesses including Blue
Cross and Blue Shield and
Carilion Health Systems. The
purpose of CHIP is to provide
access to basic and preventive
health care for children and
smlYdize families. This is done
by azs/gning a CHIP child a
private pediatrician or family
practice physician. CHIP aho
helpe familias obtain the care
they need through case man.
agament and helps families
problems that add to ill health
through family support ser-
Fo~ informatloa co/l
857-6995
~ ~ BabyCare is a
service program designed to
assure that pregnant women
and infants gain access to
medical, social, educational
and other services.
An important component of
BabyCare is Matemal Infant
Care Coordination (MICC).
This is a case management
program supporting the pri-
mary provider's efforts through
home visiting, telephone calls
and or frequent contacts and
client teaching. Other services
include: Childbirth classes
and nutritional counseling.
Pregnant women up to 60
days aker delivery, and infants
up to age 2 who are "high risk"
and have a current Medicaid
I.D. number may receive
services.
For/af~nmloa call
857-76~5
The Roanoke Adolescent
Health Pmmetship is a coali-
titm'of The Roanoke City
Health Department, Roanoke
City Schools, Roanoke Rede-
vefosaaent and Housing
Authority, and ~
Health S~tems.
RAHP is dedicated to
improving the lives of
Roanoke's teenagers by
making comprehensive health
care services easily accessible.
The project provides services
at school and in the commu.
nity. It believes healthier
students are more academi.
cally and socially productive,
better able to learn, and less
likely to drop out. It seeks to
treat the whole student,
addressing emotional and
mental health issues as well as
a physical illness.
To meet the needs of the
11,000 adolescents in
Roanoke City, RAHP pro-
vid~ services through three
Teen Health Centers. In
addition to traditional medical
services, the staffworks with
groups in the classroom to
promote self-esteem and
provide instruction in health
related issues.
PATRICK HENRY TEEN
HEALTH C~.
224-3016
RUFFNER TEEN HEALTH
CENTER- 224-3085
Pnject I~mv - 857-7284
~'~ ~ Targets males
between the ages of 10 to 21
to increase awerene~s of
human sexuality, Sexually
Tranmitted Diseases/AIDS,
contraception, sexual respon.
sibility and many other issues
facing male youth in Roanoke
City.
For iaformatina call
$63-5290
~omen before and after
delivery. Fee based on patient
income. Services include
prenatal growth and develop-
ment, and prepared child birth
education. Home visitation
and case management services
are available. Clinic located
at 8th street office.
857-7666
guidance and assistance, such
as transportation to pregnant/
parenting teens. Offers
assistance in obtaining needed
services for the pregnant teen.
Helps teem to stay in school.
For i~4,,.,,~
857-7849
~ ~ ~ Provides
birth control, birth control
education, pelvic and breast
exams. Fee based on patient ]
income. Birth control avail-
able includes pills, condoms,
foam, sponges, Norplant,
diaphragms.
Clinics located at 8th Street
Ofi3.ce, & Hunt Park.
For a/~ofatment call
857-7603 or ~7-7604
carl 857-7600
For ir4msn~i~ call
Jal/a Adams. 857-760O
~ {$1~}1 Provides cordl.
dential testing and treatment
of STD's, To anyone free of
charge. Clinic located at 8th
Street Office.
For in[ormatio~ call
857-7600
I~/~1~ Illalu Counseling,
confidential testing, referral
and educational programs are
available free of charge. AXT
can be provided for HIV/
AIDS clients at a cost based
on income. Clinic located at
8th Street Office.
For in.nat/on cai[
Les Womom RN
857-7653
Reported communicable
diseases arf investigated with
contact tra, '~g, education and
follow-up. The client is
assisted by coordinating care
given by the private physician,
immunization nurse etc.
Extensive teaching about
disease transmission, preven-
tion, treatment and follow up
is provided to the individual
client, health professional and
community.
For ,~aing co.mum/ca~
diseases or idormaaon call
Adde gmat'dy, RN . 857-7600
Tul,~mlosh ~ (11)t
The TB program provides
services in health department
clinics for x-rays, TB skin
testing/reading and refogee
follow-up. Evaluation for TB
infection is provided to jail
inmates, health care providers,
students, and other groups.
Drug refill/monitoring and
general follow-up is provided
for ail patients, and for those
with a positive 'lB skin test.
TB education is provided to
health care providers, nursing
homes, and other community
groups.
For/nf~nat/on ca//
Lex G/bson at 857-7643
Provides medical management,
health education and screen-
ings for hypertensive, diabetic
and other chronic disease
clients. Pharmacy and
laboratov/sen, ices are avail.
able to income eligible clients.
Clinics located at 8th Street
Office, Lincoln Terrace,
Mommgside, and Marmot.
~57-760~ or ~57-7604
~~ The
Adult Immunization Program
provides overseas and adult
immunizations for a set fee.
Clinic located at 8th St.
Office.
857-7639
~ ~ In-home skilled
and personnel care, provided
by Registered Nurses, Thera-
pists, Social Workers, Home
Health Aides, and Nutrition-
ists. Medication may be
available from the Health
Department for clients of
home health care services.
For informmlon cai/
982.2463
~ ~ Provides
education programs and
consultation to Roanoke area
businesses, and to the commu.
nity. Also, provides heath
risk screening and education
to adults in Roanoke City.
For in/onnat/on call
Donna Proctor - 857-7136
Food Services Inspection:
Inspects alt places requiring a
state permit where food is
prepared and served. This
includes fairs and festivals as
well as restaurants, even
minute markets sen, ing only
hot do~.
Kavm Mu~, at 857.7663
I~ll~ ~l~ Our
homing program works in
partnership with the City of
Roanoke Building Inspection
Department to inspect houses
for safe & sanitary conditions.
If ~m lia~ a con~plo~nt call
~ ~ 857.766~
~ ~ Conduct
rabies vaccination cliincs at
low cost for cats & dogs.
s~ And Wa#f I~B~
?rov~ petmits ~r sepric
tan~drainfield se~ge dis-
posal systems, private or smaR
public water syste~ and
septage pu~ and Mul busi-
ness (septic ta~ pum~rs).
F~~
~7-7~
Provides testing of house paint
for lead. Exposure can lead to
elevated blood levels of lead.
Physicians may request lead
testing in the homes of their
patients with high lead levels.
8574663
~ A state inspection
program of motels and hotels.
' ' ' LI~A"--; 2;__
~ Roanoke City has
nearly 50 pools ~th public
access, that are evaluated
~ Address complaints
about trash, garbage, rats,
insects, and other health or
environment related items
For in/ormafion or ~ register a
comfla~t call. 857-7663
Registration and filing of local
births, deaths, and fetal
deaths, issuance of certified
copies of death certificates or
applications for birth certifi.
cares.
The Dental Clinic provides
comprehensive care for finan-
cially eligible children. Lim-
ited emergency care is avail.
able for adults who quali6/.
For al~pointment call
857.7695
Medications are provided for
eligible Health Department
clients at a reduced rate.
For ~ caa
857-7697 or 857-7698
Provides Lab support for all
clinics & special testing for
community agencies.
Jackie ~ at 857-7627
Heallh Director's Message...
Dear'~ '~em of Roanoke,
Durmg the past 12 months, the staffat the Roanoke
City Health Department has continued to really make a
difference in your quality of life. Through expanding
choices in health de·ivey/service sites, we have hope-
fully hnproved accessibility for health care to many of
you. Our staff has actively promoted healthy life-styles, responded to
disease outbreaks, monitored health trends, protected your livmg
en'nronment, and implemented disease prevention s~ategies. Addi-
tionally, we parucipated in the many collahararive plannmg efforts
currently under way for a heakhier community.
I hope this report heI~ you understand the services available form
us and insures that we are strivmg toward our rmss~on of promoring
health and preventmg disease' ~
Molly L Rutledge, M.D.
Acting Director- Roanoke City Health Department
RES .UR. CE MOMS -
problem for Roanoke, with a rate
that ~s twice that of the state.
What's worse, many of thoe, e teen
child hefore reaching the age 20.
One proven strategy for helping
teen morro deal with the prob-
lems of pregnancy, c hlla~xh,
Mothers Program. Resource
Moms, paraprofes~mls with
specialized tealning, work one-to-
· ·
provide guidance and sulh~ort. In
many cases, tha Resource Moth.
ers may he the only stable force in
a m~ubled young woman's life.
to keep teenage mom.s in school,
thus incr~mng her chances
of successful parenting and
decreagmg the likelihood of
sub~quent pregnancies.
If ~u know a teenager wNS is
pregoant and in need of assts.
tance, call Resource Morns.
The Communicable Di.~ease
Program provides surveilhnce
and inten, ention for the co·mu.
nicable diseases which afflict the
co·mu·ry.
TuherculoC, s (TB) is still a
concern as its numhe~ have
increased nationally for several
yeats. Virginia led the nativn
with a 20% ·crease in 1992. TI3
in Roanoke hes remained stabte
with four to six crees annually.
helped keep this numher Iow by
providing 536 skin tern for TB in
the last fiscal year. Succe~ in
the connol of TB in the Roanoke
because of a grant from the
Tuherculogts Foundauon.
Southwest %'ginia more than
doubled its 5-year mean of animal
rabies cases in 1993 with 76
repotted cases. Roanoke repo~ted
thit. e of these. Rabies is e.,qaected
to comlnue its 'ncrea~e in this
area.
One case of L~me disease wa*
reported in 1994.
No food borne disease out-
breaks occuned in the last year,
althongh some diseases as··ted
with contammated food have
been noted as fmgte cases.
Twenty-one c. mes of Salmonella
and 14 cases of Campykihacter
mE CIMIIGING FAC! OF
The HW/AIDS Program was
awarded a grant from the Virginia
Department of Health's Bureau of
STD/AiDS to develop a case
management program for women
mfected with HIV. A full.nme
Women's HW Coordinator was
hired to unplement this pix:gram.
Grant funds provide quarterly
"pa·es" for women who are HIV
or who are affected by the dlsease.
(ie. spouses, mothers, caregivers,
etc.). The parties combine fun,
fo~d, and education. The kick-off
pare/(Fall 93) was enrifled
"Maintaining a Pc~irive Image:
the Face of HIV". Local hair
stylists and make-up artists
volunteered their ~me and talents
for this very successful event.
Other themes were, nuu~rion
and healthy grocery shopping,
medicinal hed~ and an H1V/
AIDS utxlete.
The Women's HIV Coordma-
tot is present at CarilloNs OB/
GYN Center t ~.ce weekly to
H1V to pregnant teen&
· · ·
sen,ice restaurau~l/und
Dog Sme. k Bar it:To,eh and
~m~A~.
~ch ~ fm
a~
~h~as~
~t~n.
SHOOT'ElY1!
It's hard to believe that in this
antibiotic abundant society
children are still dying of
oldfashioned, e~sfly preventable
diseases like measles, whooping
cough, and diphtheria, but they
are! Curing eanches, sore
throats and any number of
obildhood complaints is so s~mple
these days. Drop by the doctoCs
office for a hotde of pink, "bubble
gum" medicine (Ammil~) and
after a couple of doses, the pain,
fever, and crankiness are gone.
Great, huh? Yes; but - some
illnesses cannot he cured with
antibiotics, and can he fatal.
Parents have become used to
the quick fix when it comes to a
sick baby and have forgotten that
many dlsea~es must he prevented
through immunizations, or shots,
rather than treated with
"miracle" drags - that meam
taking the baby to the doctor or
health depart:merit when he is not
sick!
It is es·hated that a.s many a~
5~ of children under 2 in
Roanoke are not adequately
kmmuraZed. That means these
kxds are not protected from
diseases that could kill them.
That's a sad fact considering the
health department provides flee
tramuniranon to all the children
of Roanoke without regard to
mcome aligibility. The tmmuniza-
tion program at the health
department is worldng with the
Community Based Health Care
Project Coa[inon to examme and
attack the problem of under
immunized children in the city.
Numerous ffee immunization
clinics have been offered to city
residents, some with transporta-
tion provided. On-going clmics
are located around the cie/and
operate on various schedules.
If you think your chid may be
lacking mununizanom, or ffyou
have misplaced Ns or her shot
records, call your doctor or local
health deperrment for help - Call
today. Your child's life may
depend upon it.
State Grants Roanoke City Revenue
$1,510, I19 $677,577 $1,021,938 $1,092,319
Insect & Rodent
Control
303
Pool Visits
e and
21
C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
/,..Roanoke
City School Board
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-238t · Fax: 703-98t-295t
December 14, 1994
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA
Dear Mrs. Parker:
Please include the Schools' Comprehensive Annual Financial Report on City Council's
agenda for January 9, 1995 as information only. The report will be submitted to the
Government Finance Officers' Association and Association of School Business OFficials for
award of the Certificate of Excellence iu Financial Reporting.
Sincerely,
June S. Nolley, CPS
Clerk of the Board
re
Enc.
cc: Rev. C. Nelson Harris Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Excellence in Education
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Depaty City Clerk
January 13, 1995
File #15-110-230
Mimi Hodgin, Chairperson
Roanoke Arts Commission
805 Virginia Avenue
Salem, Virginia 24153
Dear Ms. Hodgin:
This is to advise you that Lu Jean Bedard has qualified as a member of the Roanoke
Arts Commission to fill the unexpired term of Betty Cart Muse, resigned, ending
June 30, 1997.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
I T¥
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lu Jean Bedard, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Aris Commission, to fill the unexpired term of Betty Cart Muse, resigned, ending
June 30, 1997, according to the best of my ability. So help me God.
Subscribed and sworn to before me this~,~ day of 1994.
ARTHUR B. CRUSH, III, CLERK
,DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #15-110-200
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
This is to advise you that Gilbert E. Butler, Jr., has qualified as a member of the
City Planning Commission for a term of four years ending December 31, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Martha p. Franklin, Secretary, City Planning Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gilbert E. Butler, Jr., do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the City Planning Commission for a term of four years ending December 31, 1998,
according to the best of my ability. So help me God.
/
Subscribed and sworn to before me this ~ day of /Q~cot~/,,q994'
ARTHUR B. CRUSH, III, CLERK
MARY F. PARKER, CMC/AAE
Cii? Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #15-110-200
John R. Marlles, Agent
City Planning Commission
Roanoke, Virginia
Dear Mr. Marlles:
This is to advise you that Melvin L. Hill has qualified as a member of the City
Planning Commission for a term of four years commencing January 1, 1995 and ending
December 31, 1998.
Sincerely,
Mary F. Parker, CME/AAE
City Clerk
MFP: sm
pc: Martha P. Franklin, Secretary, City Planning Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Melvin L. Hill, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the City
Planning Commission for a term of four years commencing January 1, 1995 and ending
December 31, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this 2 2.~ day of /~ ~,-~1994.
ARTHUR B. CRUSH, III, CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City C erk
January 13, ~995
File #15-110-253
Gardner W. Smith, Chairperson
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24018-0798
Dear Mr. Smith:
This is to advise you that Kit B. Kiser has qualified as a member of the Roanoke
Valley Resource Authority Board for a term of three years ending December 31,
1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
John H. Hubbard, Chief Executive Officer, Roanoke Valley Resource
Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012
Carolyn B. Wagner, Secretary, Roanoke Valley Resource Authority,
1020 Hoilins Road, N. E., Roanoke, Virginia 24012
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kit B. Kiser, do solemnly swear (or aff'mn) that I will support the Constitution of the
United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully
and impartially discharge and perform all the duties incumbent upon me as a member of the
Roanoke Valley Resource Authority Board for a term of three years ending December 31,
1997, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~ day of ~ 1994.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
DepmvCiyCek
January 13, 1995
File #40
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Alton B. Prillaman, Secretary, Roanoke
City Electoral Board, requesting an increase in compensation for Officers of Election
who serve the City of Roanoke during each election, which communication was before
the Council of the City of Roanoke at a regular meeting held on Monday, January 9,
1995.
On motion, duly seconded and adopted, the request was referred to you for report
and to the 1995-96 budget study.
Sincerely,
y F. Parker, CMC/AA~
City Clerk
MFP: sm
pc:
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Shelva S. Painter, Registrar
Alton B. Prillaman, Secretary, Roanoke City Electoral Board
Roanoke City EI6~to[a; Boahl
December 30, 1994
Gilbert E. Butler, Jr., Chairman
Charles T. Green, Vice Chairman
Alton B. Prillaman, Secretary
Honorable Mayor and Members of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
This is to request time on City Council agenda on January 9, 1995,
that we may request an increase in compensation for the Officers of
Election who serve the City of Roanoke during each election.
The present rate of pay is.
Chief Officers - $105.00 plus $15.00 for attending training class.
Other Officers - $ 70.00 plus $15.00 for attending training class.
The Electoral Board requests consideration of the following
increase to be effective July 1, 1995:
Chief Officers - $110.00 plus $20.00 for attending training class.
Other Officers - $ 75.00 plus $20.00 for attending training class.
The total increase is $10.00 per Officer or approximately $2230.00
for each election to compensate 33 Chief Officers and approximately
190 Officers of Election.
Respectfully submitted,
Alton B. Prillaman, Secretary
Roanoke City Electoral Board
ABP:bw
c:
W. Robert Herbert, City Manager
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Room 109, Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011 (703) 981-2281 Fax (703) 224-3025
P.O. Box 1095, Roanoke, Virginia 24005
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
TO:
FROM:
Mary F. Parker, City Clerk
Shelva S. Painter,~Registrar
DATE: December 28, 1994
SUBJECT: City Council Meeting - January 9, 1995
This is to request that Alton B. Prillaman, Secretary, Roanoke City
Electoral Board be given time on City Council's agenda for Monday,
January 9, 1995 at 10:00 a.m. to request an increase in
compensation for the Officers of Election who serve the City of
Roanoke during each election.
Thank you.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-I536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #236-270-467-472
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32322-010995 authorizing the School Board for
the City of Roanoke to expend out of the City's capital projects fund up to
$188,675.00 for the cost of installation of computer networks in the twenty
elementary schools in the City, and declaring the City's intent to borrow to fund or
reimburse such expenditures. Resolution No. 32322-010995 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 9,
1995.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Eric.
pc:
E. Wayne Harris, Superintendent of Roarioke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Wilburn C. Dibling, Jr., City Attorney
William X Parsons, Assistant City Attorney
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 9th day o£ January, 1995.
No. 32322-010995.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
installation of computer networks in the twenty elementary schools in the City and declaring the City's
intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The school board of the City of Roanoke is authorized to expend out of the City's
capital projects fund up to $188,675.00 for the cost of installation of computer networks in the
twenty elementary schools in the City.
2. In accordance with U. S. Treastuy Regulations §1.150-2, it is hereby declared that the
City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be
incurred by the City. The maximum principal amount of debt expected to be issued for the project
is $188,675.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
4. The City Clerk is directed to make a copy of this resolution available for public
inspection at the City Clerk's Office, 456 Municipal Building, Roanoke, Virginia 24011, within thirty
(30) days fxom the date hereof until the date of issuance of the debt fxom the proceeds of which the
expenditures for the project are to be reimbursed.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRQINIA
The 9th day of January, 1995.
No. 32321-010995.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 School, General and Capital
providing for an emergency.
WHEREAS, for the usual daily
Government of the City of Roanoke, an emergency
exist.
THEREFORE, BE IT ORDAINED by the Council of
Roanoke that certain sections of the 1994-95 School,
Capital Fund Appropriations, be, and the same are hereby,
and reordained to read as follows, in part:
Fund Appropriations, and
operation of the Municipal
is declared to
the City of
General and
amended
A ro iat'ons
Education $103,003,218
Day Care II Program 1994-95 (1-2) 13,457
nstruotion .................. 54,439,158
Other Uses of Funds (4) 1,965,417
Revenue
Education
Day Care II Program 1994-95 (15-16) ................
Non-Operating (17) .................................
100,833,510
13,457
35,570,461
A o ' at' ns
Nondepartmental 48,458,687
Transfers to Other Funds (18) ...................... 47,718,758
Fund Ba__a]~D~_9
Capital Maintenance and
Equipment Replacement Program -
School Unappropriated (19) .........................
663,477
A ro riations
Education
Jackson Middle School Renovations (20) .............
Elementary School Computer Network (21) ............
Capital Improvement Reserve
Public Improvement Bonds Series 1996 (22) ........
1) Day Care
Provider
2) Social
Security
3) Tuition
Instate
4) Transfer to
MY Fund
5) Data
Processing
Equipment
6) Replacement
of
Equipment
7) Replacement
of
Furniture
8) Alteration
of
Facility
9) Grounds
Services
Equipment
10) Alteration
of
Grounds
11) Replacement
of
Maintenance
(030-060-6526-6553-0151)
(030-060-6526-6553-0201)
(030-060-6001-6229-0382)
(030-060-6007-6999-0911)
(030-060-6006-6302-0826)
(030-060-6006-6681-0801)
(030-060-6006-6681-0802)
(030-060-6006-6681-0851)
(030-060-6006-6682-0829)
(030-060-6006-6682-0851)
(030-060-6526-1102)
Equipment (030-060-6006-6683-0801)
12) Replacement
of
Motor
Vehicles (030-060-6006-6683-0808)
13) Addition of
Maintenance
Equipment (030-060-6006-6683-0821)
14) Replacement of Support
Equipment (030-060-6006-6662-0801)
15) Local Match (030-060-6526-1101)
16) Federal
Grant
Receipts
12,500
957
(5,957)
5,957
9,293
7,524
11,270
10,567
2,520
1,955
26,057
49,024
3,000
202
5,957
7,500
$ 10,525,962
150,000
188,675
1,381,933
(1,217,623)
17) Transfer
from
General
Fund (030-060-6000-1037)
18) Transfer
to School
Fund (001-004-9310-9530)
19) CMERP-
School (001-3324)
20) Appropriated
From Bond
Funds (008-060-6082-9001)
21) Appropriated
From Bond
Funds (008-060-6083-9001)
22) Schools (008-052-9701-9182)
$ 121,412
121,412
121,412
150,000
188,675
(338,675)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
January 9, 1995
TO:
Honorable Mayor and Members of City Council
FROM:
James D. Grisso, Director of Finance
SUBJECT: School Board Request for the Appropriation of School Funds, CMERP
Funds and Bond Proceeds
I have reviewed the attached request to appropriate funding for the School
Board. This report will appropriate funding for a new grant in the School Fund. This
grant is funded with federal funds and a local match of $5,957. Funding for the local
match is available in the following account:
Tuition In-State (030-060-6001-6229-0382) $5,957
This report also appropriates $121,412 from the School portion of the Capital
Maintenance and Equipment Replacement Program. The CMERP funds will be
used for the purchase of maintenance vehicles, the purchase of instructional and
administrative computers, the purchase of operational and instructional furniture and
equipment, and the alteration of grounds and facilities. This is the third appropriation
of the School Board's FY94 CMERP funding of $2,020,436. This will leave an
unappropriated balance of $663,477.
The School Board further requests the appropriation of $338,675 from 1996
anticipated bond issue proceeds. The amount of $150,000 will be used for
architectural design fees for the renovation of Jackson Middle School. The amount
of $188,675 will be used for the installation of computer networks in the twenty
elementary schools. Internal Revenue Service regulations (Section 1.150-2) require
that the City declare its intent to reimburse itself from the proceeds of its general
obligation bonds authorized pursuant to Ordinance 32131-080894, adopted by City
Council on August 8, 1994. A resolution of this type accompanies the School
Board's request for approval of the Literary Fund loan application for Jackson Middle
School. A similar resolution which is attached to this report pertains to the computer
network installation.
I recommend that you concur with this request of the School Board.
JDG:s
Attachment
C;
Ila Farris, Senior Accountant - Grants
,~ C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
x-Roanoke
City School Board
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
P,O. Box13145, Roanoke, Virginia 24031 * 703-98t-2381 * Fox: 703-98t-2951
December 14, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its December 14, 1994 meeting, the Board
respectfully requests City Council to appropriate funds to the following school grants:
Grant No. 6526 - $13,457.00 for the 1994-95 Day Care Program to provide day care and
infant stimulation for infants of teen mothers while the mothers attend school at the Maternal and
Infant Education Center. The program is a first-time grant and will be reimbursed in the amount
of $7,500.00 by Federal Community Development Block Grant funds with a local match of
$5,957.00.
Grant No. 6082 - $150,000.00 from 19/94 bond issue proceeds to provide funds for
architectural design fees for the completion of working drawings and bid specifications for the
Jackson Middle School project.
Grant No. 6083 - $188,675.00 from 199~4' bond issue proceeds to provide funds for the
installation of computer networks in the twenty elementary schools.
The Board further requests the appropriation of $121,412.00 in proceeds from the
1994-95 Capital Maintenance and Equipment Replacement Fund. The funds will be used to
.purchase maintenance vehicles, instructional and administrative computers, operational and
Instructional furniture and equipment, and the alteration of grounds and facilities.
Excellence in Education
Members of Council
Page 2
December 14, 1994
re
The Board appreciates the approval of these requests.
Sincerely,
5une S. Nolley, CPS
Clerk of the Board
CC.'
Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
s ' Wilbum C. Dibling
· lames D. Grisso
· lla Farriss (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Day Care II Program
6526
030-060-6526-6553-0151
030-060-6526-6553-0201
Appropriation Unit X5P
030-060-6526-1101
030-060-6526-1102
Day Care Provider $ 12,500 92.9%
Social Security 957 7.1%
$ 13,457 100.0%
Local Match $ 5,957 44.3%
Federal Grant Receipts 7,500 55.7%
$ 13,457 100.0%
The 1994-95 Day Care Program will provide day care and infant stimulation for infants of teen mothers
while the mothers attend school at the Maternal and Infant Education Center. The program will provide
services for 15 infants and 15 adolescent mothers who do not qualify for Aid to Dependent Children.
Revenues will be provided by Federal Community Development Block Grant funds in the amount of
$7,500 and local match from account number 030-060-6001-6229-0382 in the amount of $5,957. The
program will end June 30, 1995.
December 13, 1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request III
030-060-6006-6302-0826
030-060-6006-6681-0801
030-060-6006-6681-0802
030-060-6006-6681-0851
030-060-6006-6682-0829
030-060-6006-6682-0851
030-060-6006-6683-0801
030-060-6006-6683-0808
030-060-6006-6683-0821
030-060-6006-6662-0801
Appropriation Unit ZD1
Data Processing Equipment
Replacement of Equipment
Replacement of Furniture
Alteration of Facility
Grounds Services Equipment
Alteration of Grounds
Replacement of Maintenance Equipment
Replacement of Motor Vehicles
Addition of Maintenance Equipment
Replacement of Support Equipment
$ 9,293 7.6%
7,524 6.2%
11,270 9.3%
10,567 8.7%
2,520 2.1%
1,955 1.6%
26,057 21.4%
49,024 40.4%
3,000 2.5%
202 0.2%
$ 121,412 100.0%
The above appropriation represents the third request for proceeds from the 1994-95 Capital Maintenance
and Equipment Replacement Fund. The proceeds will be used for the purchase of maintenance vehicles,
the purchase of instructional and administrative computers, the purchase of oPerational and instructional
furniture and equipment, and the alteration of grounds and facilities. The balance of the estimated Capital
Maintenance and Equipment Replacement Fund for 1994-95 after the appropriation of the above funds is
$663,478.
December 13, 1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Middle School Renovations
6082
008-060-6082-6896-0851
Appropriation Unit ZMX
Architect Fees $
150.000.00
008-060-6082-6896-9001
Bond Issue Proceeds
$ 15o.ooo,Q0
The appropriation of 1994 bond issue proceeds will provide funds for architectural design fees for the
completion of working drawings and bid specifications for the Jackson Middle School project.
December 13, 1994
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Elementary School Computer Network
6083
008-060-6083-6896-0826
Appropriation Unit ZMY
Computer Network $
188.675.00
008-060-6083-6896-9001
Bond Issue Proceeds
$ 188.675.0q
The appropriation of 1994 bond issue proceeds will provide funds for the installation of computer
networks in the twenty elementary schools.
December13,1994
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: 1703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #217-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32324-010995 authorizing the School Board for
the City of Roanoke to expend out of the City's capital improvement fund up to
$5,500,000.00 for the cost of adding to and improving the present school building at
Jackson Middle School, and declaring the City's intent to borrow to fund or
reimburse such expenditures. Resolution No. 32324-010995 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 9,
1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
pc:
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Wilburn C. Dibling, Jr., City Attorney
William X Parsons, Assistant City Attorney
IN THECOUNCILFOR THE CITY OF ROANOKE, VIRGINIA
The 9th day of January, 1995.
No. 32324-010995.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Jackson Middle School and declaring the
City's intern to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The school board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $5,500,000.00 for the cost of adding to and improving the presem
school building at Jackson Middle School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be
incurred by the City. The maximum principal amount of debt expected to be issued for the project
is $5,250,000.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
4. The City Clerk is directed to make a copy of this resolution available for public
inspection at the City Clerk's Office, 456 Municipal Building, Roanoke, Virginia 24011, within thirty
(30) days fi.om the date hereof until the date of issuance of the debt fi.om the proceeds of which the
expenditures for the project are to be reimbursed.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #53-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32323-010995 authorizing the School Board for
the City of Roanoke to make application for a loan from the State Literary Fund for
modernizing Jackson Middle School, in the amount of $2,500,000.00, to be paid in
twenty annual installments, and the interest thereon at four per cent paid annually.
Resolution No. 32323-010995 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Wilburn C. Dibling, Jr., City Attorney
William X Parsons, Assistant City Attorney
IN THECOUNCILFOR THE CITY OF ROANOKE, VIRGI2qlA
The 9th day of January, 1995.
No. 32323-010995.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Jackson Middle School.
WHEREAS, the School Board for the City of Roanoke, on the 9th day of lanuary, 1995,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing fi'om the Literary Fund $2,500,000.00, for modernizing and improving the
present school building at Jackson Middle School, to paid in twenty (20) annual installments, and
the interest thereon at four percem (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Xqrginia for a loan of $2,500,000.00 from the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said mount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation su~cient for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
DEI~AI~TME:NT OF FINANCI[
CITY OF ROANOKE. VA.
January 9, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Approval of State Literary Fund Loan
Application
I have reviewed the attached request by the School Board to apply for a State
Literary Loan in the amount of $2,500,000. The loan proceeds will be used for the
Jackson Middle School renovations. This loan will be indebtedness of the School
Board and will be repaid by the School Fund.
I recommend that you concur with this request of the School Board.
JDG:s
Attachment
Director of Finance
c: Ila Farris, Senior Accountant - Grants
'"~'~1 C. Nelson Harris, Chairman
Marilyn L. Curtis. Vice Chairman
Charles W. Day
-Roanoke
City School Board
Marsha W. EiJison
Finn D. Pfncus
Clubert G, Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
P.O. Box13145, Roanoke, Virginia 24031 · 703-981-2381 * Fax: 703-981-2951
December 14, 1994
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result o£of~cial School Board action at its meeting on December 14, 1994, the
School Board respectfully requests City Council to approve a State Literary Fund loan
application in the amount of $2.5 million for the Jackson Middle School renovation. The
loan application includes resolutions required by the Literary Fund for a site waiver and
architectural supervision. The debt service on the loan will increase the Board's debt service
expenditure by $ 212,500 in FY97-98, but no debt service liability is incurred until funds are
drawn against the loan account.
The Board appreciates the approval of this request.
Sincerely,
S. Nolley, CPS v '
Clerk of the Board
re
Eric.
CC:
Rev. C. Nelson Harris
Mr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
~r. Wilburn C.
Dibling
vMr. James D. Grisso
Excellence in Education
NO.¸
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School Stonawa~l *Tack,an Midd~ ~hnn] Name of~d/aX"Y~-City
To THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
The School Board for the C~aX~City of Roanoke hereby makes application for a
loan of $ 2.5 million from the Literary Fund of Vir~nia for the purpose of e~cting, enlat~ng, or altering
1022 Ninth Street, S. E.
(making permanent improvement to) a school building Ioca~d at Roanoka. VA 240] 3 , as ~llows:
(Describe briefly) Addition and permanent improvements en ,Ta~k~nu ~aa]~ ~h~ ~n~ ~h=
I. The said building, addition, or permanent improvement described above, to be of brick
(Type of construction, brick, frame, etc.)
will be used as a middle school building, and is estimated to cost $ 5.5 mill±on
(Elem., H. S., Comb. Elern. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ 7,522. 500.00
ors
3. There is at present a loan from the Literary Fund on this
Jackson Middle School
(Building or school plant)
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this building, addition, or permanent improvement, will be located contains __ 3.8
of which 3.8
acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if tke plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
Permanent improvements are reouired to modernize electrical, olumbin~, m~chan~ca]. ~nd
structural components of the school; modernize cafeteria, auditoriu, and gym; and Drovide
handicap access.
8. The present total indebtedness of the County-City for school buildings is $_ 16,886,208.92
1,788,000.00
is owed to the Literary Fund.
, of which
9. This C~l/I/g/-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
I0. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
12. This loan is to be rrmde for 20 years, and is to be paid in 20
5 to 20 5 to 20
the rate of 4
per centum per annum, pay:~ble annually.
annual installment% with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to prov de for the repayment of this loan.
I4. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any Ioan from the Literary Fund.
Given under my hand this the 13th day of December
,19 94
THE SCHOOL BOARD OF ROANOKE
, Chairman.
SEAL
(2)
3ke,
C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
City School Board
P.O. Box13145, Roanoke, Virginia 24031 o 703-981-2381 · Fax: 703-98t-2951
December 13, 1994
RESOLUTION
WHEREAS, the Roanoke City School Board has undertaken a project to improve Jackson
Middle School; and
WHEREAS, Jackson Middle School is located on approximately 3.8 acres of property and
the state requirement for a school of this size is twenty acres; and
WHEREAS, Jackson Middle School is located within a densely populated residential area
of the City and the acquisition of additional real estate for the school is not feasible; and
WHEREAS, the School Board will ensure that appropriate bus boarding zones are
included in the building plans; and
WHEREAS, Jackson Middle School has the use of a City park for outdoor recreation
activities adjacent to the school:
THEREFORE, BE IT RESOLVED that the School Board of the City of Roanoke,
Virginia requests the State Department of Education to grant a site waiver for the addition and
improvements to Jackson Middle School.
E. Wayne Har~, Supen~ntendent
C. NelSon Harris, Chairman
Excellence in Education
-~, C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
fRoanoke
City School Board
Marsha W. Ellison
Finn D. Pincus
Clubert G. Poff
John H. Saunders
E. Wayne Harris. Superintendent
June S. Nolley, Clerk of the Board
P.O. Box13145, Roanoke, Virginia 24031 · 703-981-2381 · Fax: 703-981-2951
December 13, 1994
RESOLUTION
WHEREAS, the Roanoke City School Board has approved the design plans for Jackson
Middle School and actual construction is scheduled to proceed in June, 1995; and
WHEREAS, State Literary Fund Loan regulations require that professional supervision be
provided by the School Board for all projects funded by Literary Fund loans.
THEREFORE, BE IT RESOLVED that the Roanoke City School Board agrees to retain
professional services (the architectural firm of Motley + Associates) to supervise the addition and
improvements to Jackson Middle School.
E. Wayne Haiffis, Superintendent
C. NelSon Harris, Chairman
Excellence in Education
Roanoke, Virginia
January 9, 1995
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
SUBJECT: Briefing - Recycling Program Update
Please find below detailed information on the status of the
curbside recycling program as well as a brief description of other
current recycling programs. Portions of this information are being
furnished in response to a specific council request.
I. RESIDENTIAL CURBSIDE RECYCLING
Proaram Backqround - Phase I of the curbside residential
recycling program began in March 1991. At that time 4,000
residents from all four quadrants of the city were served
on a weekly basis. Portions of the following neighborhoods
were included:
Mon: Fairview, Shenandoah West and Wilmont
Tues: Round Hill
Wed: Monterey, Garden City
Thurs: Franklin Road and Colonial Heights
Fri: Raleigh Court
Phase II began in July 1992. At that time the recycling
schedule was changed to every other week to improve the
efficiency of collection. This change expanded the program
to serve 16,000 residences in portions of the following
neighborhoods (in addition to those listed above):
Mon: Washington Heights, Norwood, Ridgewood, and Cherry
Hill
Tues: Airport North and Williamson Road
Wed: Riverdale, Southeast, and Southern Hills
Thurs: Raleigh Court, Wasena, South Roanoke, and Jefferson
Hills
Fri: Greater Deyerle and Grandin Court
Honorable Mayor David A. Bowers
and Members of City Council
Page 2
Phase III Route Expansion - Planning for this phase is now
underway and is being targeted for an early 1995
implementation date. After the Phase III expansion,
approximately 65% of households serviced by the city will
receive curbside recycling collection. Although the
expansion routes have not been finalized, portions of the
following neighborhoods are under consideration:
Mon: N.W. Environmental Organization, Upper Loudon, Loudon
Melrose, Melrose Rugby and Norwood
Tues: Williamson Road
Wed: Wildwood, Southeast, Hollins Road
Thurs: Grandin Court, South Roanoke, Wasena, Old Southwest
Fri: Grandin Court, Greater Deyerle and Raleigh Court
(FY 93/94 Collection and Disposal Only)
1. Gross Collection Cost
Per Ton
1993-1994 SWM - Recycling costs
$142,283 + 1,253 tons/year =
$113.55
2. Minus Material Revenues
$1,032/month = $12,384/year
$142,283 $12,384 = $130,013 + 1,253
tons/year =
Minus Landfill Diversion
$103.76
e
1,253 tons/year x $30/ton = $37,590
1.f. diversion
$130,013 - $37,590 = $92,527 + 1,253
tons/year =
Minus Landfill Grant Monies
$ 73.84
Landfill grant money = $82,080/year
$92,527 - $82,080 = $10,447 + 1,253
tons/year =
8.34
Honorable Mayor David A. Bowers
and Members of City Council
Page 3
Per Ton Costs (7/1/94 - 12/31/94 Collection and Disposal
Only)
Gross ~olleotion ~os~
Per Ton
$79,463 + 570 tons/6 mos. =
Minus Material Revenues
$139.41
$2,400/month = $14,400/6 mos.
$79,463 - $14,400 = $65,063 + 570
tons/6 mos. =
Minus Landfill Diversion
$114.15
570 tons/6 mos. x $40/ton = $22,800
1.f. diversion
$65,063 - $22,800 = $42,263 + 570
tons/6 mos. =
Minus Landfill Grant Monies
$ 74.15
Landfill grant money = $41,040/6 mos.
$42,263 $41,040 = $1,223 + 570
tons/6 mos. =
Conclusion: As tipping fees continue to
increase, we will soon reach the break-
even point on the cost of collecting and
disposing recyclables.
$ 2.15
E. Participation Rates
Phase Date ~mo. Partic. Rat______ge
I 3/91 - 7/92 4 68%
II 8/92 - pres. 2 40%
The drop in the recycling participation rates from Phase I
to Phase II can be explained by the change from weekly to
every other week collection. National studies have shown
that a drop in participation is typical when changing from
weekly to biweekly collection. The cost savings from the
change usually justifies the drop in participation, but
mandating recycling collection or charging for refuse
collection will usually increase participation.
Honorable Mayor David A. Bowers
and Members of City Council
Page 4
Rec c 'n Ra es - are based on residential, commercial and
industrial recycling materials generated from entities
within the city limits. Based on Solid Waste Management
collection data and other information from recycling
businesses, the measured rates are as follows:
Year Stat~ Measured Rate
1991 10% 15%
1993 15% 30%
1995 25% ?
The Virginia Department of Environmental Quality (DEQ)
currently requires that localities submit recycling reports
only for the years listed above. The city's 1993 measured
recycling rate of 30% has been submitted, but has yet to be
approved by DEQ.
Material Recovery Facility (MRF) - At the present time all
recycling materials collected by the city are taken to a
local recycler. A Request For Proposal seeking competitive
bids for recycling commodities is currently being
advertised. The anticipated award date for bids is March 1,
1995.
GarbaGe Art Calendars - Prior to changing the curbside
collection schedule to every other week in July 1992, it
was realized that a public information piece would be
required to keep participants on schedule. It was decided
that an annual garbage art calendar would be a creative way
to involve the arts community and to inform the public
about the recycling program.
The first calendar (1993) was submitted for a national
award and won an honorable mention from the City County
Communications (3CMA) organization. The 1995 calendar has
been mailed to all curbside recycling households.
II.
CENTRAL BUSINESS DISTRICT (CBD) MIXED PAPER PROGRAM
This program offers service to over 500 businesses in the
downtown area Monday through Friday. Mixed paper in
transparent blue bags and corrugated cardboard are collected
after 8 p.m. Recyclables collected during the 1993-1994
fiscal year totalled 690 tons which is approximately one-third
of the total waste collected from the downtown area. This
resulted in a savings of $20.700 in landfill tipping fees.
Honorable Mayor David A. Bowers
and Members of City Council
Page 5
III.
IV.
Currently ordinance changes are being developed to
encourage participation and increase diversion rates.
BAGGED LEAVES - curbside collection service is offered six or
seven weeks in the fall. During the last few years, leaves
have been debagged and mulched at a site where rental costs
for the leased property, tub grinder and front loader were
shared by the city and county. The leaf mulch is annually
offered free to the public.
Over a four-year period (1990-1993) an average of 450
~ of bagged leaves were collected by city vehicles.
This resulted in an average savings of ~ in tipping
fees. The overall average collection cost to the city was
~ and mulching costs averaged ~.
During the 1994 leaf season residents were offered weekly
curbside bagged leaf collection service from October 31
through December 16 (with the exception of Thanksgiving week).
CHRISTMAS TREES - are collected at the curb during two
weeks after the New Year. Some years the Christmas trees were
taken to the landfill and the city was charged the reduced
brush tipping fee. Other years the trees have been taken to
another site where rental costs for the leased property, tub
grinder and front loader are shared by the city and county.
Annually the Christmas tree mulch is offered free to the
public.
Over a five-year period (1990-1994), an average of 85
tons/year of Christmas trees were collected. This has resulted
in an average savings of ~ in tipping fees. Overall
the average collection cost to the city was ~ and
mulching costs averaged ~.
BULK BRUSH - curbside collection is provided to citizens on an
every other week, call-in basis. Residents must schedule pick-
up for brush quantities greater than a four foot long x four
foot wide x four foot high pile (4x4x4). This service is
provided by one crane-type truck operated by a
Sanitation Driver/Leader. Mulch is offered free of
charge to the public at the transfer station and at the
Courtland Road city lot.
From August 1993 through June 1994 approximately 2.230 tons of
brush was collected by city vehicles. Approximately half of
Honorable Mayor David A. Bowers
and Members of City Council
Page 6
VI.
VII.
the tonnage (1,160 tons) was a result of broken limbs from
winter ice storms. The rental of brush mulching equipment (tub
grinder and front loader) cost $51.000 ($8,500/month for six
months). The landfill diversion costs however for 2,230 tons
of brush at $30/ton was $66,900. Current tipping fees for
brush at the landfill are $35/ton.
BULK ITEM - curbside collection is provided to citizens on an
every-other-week basis. Residents must call to schedule a
pick-up for a maximum of six items per collection. Bulk items
are serviced by one crane-type truck operated by a Sanitation
Driver/Leader.
During the 1993-1994 fiscal year, approximately 776 tons of
bulk items were landfilled (at $30/ton) at a cost of $23,280
in tipping fees. The current tipping fees are $40/ton for
these materials but an alternate disposal program is being
developed by the Resource Authority. This program will provide
for the removal of capacitors and freon so that the remaining
scrap metal can be marketed for recycling. A program start-up
date will not be announced for a year or more.
During March and April 1994, a special bulk blitz was
conducted in certain areas of the city to clean-up unsightly
piles. Approximately 46.5 tons of bulk materials were
collected and landfilled at a cost of $1.395. Manpower wages
(primarily overtime) totalled $2,654.
BACKYARD COMPOSTING - in 1991 a committee was formed to
develop a demonstration site and a program for backyard
composting in the Roanoke Valley. A demonstration site is now
open at Virginia Western Community College where workshops
were offered to residents this fall.
City extension agent, John Arbogast, conducted four workshops
where residents learned how to divert organic household wastes
from the landfill and turn them into a valuable product. A
$7,000 state grant secured through the Clean Valley Council
was used to purchase composting bins for workshop
participants. Due to the overwhelming response, additional
workshops will be conducted in the spring including some
sponsored by the city.
Honorable Mayor David A. Bowers
and Members of City Council
Page 7
Representatives of the Department of Solid Waste Management
will present Council information concerning the City's
Recycling Program at your meeting on January 9, 1995. We
will welcome any questions you have concerning the above
information.
Respectfully,
W. Robert Herbert
City Manager
WRH:JAM:mc
pc: City Clerk
City Attorney
Director of Finance
Director of Public Works
Manager, Solid Waste Management
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #24-184
Evelyn Jefferson
Vice President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 32325-010995 amending and reordaining
subsection (d) of Section 2-45, Leave of absence for educational purposes, Code of
the City of Roanoke (1979), as amended, to provide that as many as two City
employees may be on educational leave at any given time, provided that the
employees are not in the same directorate. Ordinance No. 32325-010995 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday,
January 9, 1995.
Please include Ordinance No. 32325-010995 in Supplement No. 33 to the Roanoke City
Code.
Sincerely,
Mary F. Parker, E
City Clerk
MFP: sm
Ene.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #24-184
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32325-010995 amending and reordaining
subsection (d) of Section 2-45, Leave of absence for educational purpose,, Code of
the City of Roanoke (1979), as amended, to provide that as many as two City
employees may be on educational leave at any given time, provided that the
employees are not in the same directorate. Ordinance No. 32325-010995 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday,
January 9, 1995.
Sincerely,
Mary F. Parker, CM~/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32325-010995.
AN ORDINANCE amending and reordalning subsection (d) of §2-45, l~e~lb~ly~e,~
~laLi~!alm~, Code of the City of Roanoke (1979), as amended, to provide that as many as
two City employees may be on educational leave at any given time, provided that the employees are
not in the same directorate; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (d) of §245, Leave of absence for educational purp_ O~, Code of the City
of Roanoke (1979), as amended, is hereby amended and reordained as follows:
§2-45. Leave of absence for educational putout.
(d) As many as two employees of the City may be granted or be on such
educational leave at any one time, provided that the employees shall not be in the
same directorate. No employee shall be granted such leave unless, in the opinion of
the City Manager, his duties and responsibilities will be adequately performed and
assumed by other proper persons presently in the employment of the City.
In order to provide for the usual daily operation of the municipal government, an emergency
is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
January 9,
95-01
1995
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: T.R%VE OF ABSENCE FOR EDUCATIONAL PURPOSES
BACKGROUND ON '£H~ SUBJECT BASED ON LEGAL REQu~E~TS ARE AS
FOT.TOWS:
ae
Leave of Absence for Educational PurDoses and
and re~ were questioned by Councilman
September 14, 1992 City Council meeting.
slated rulen
White at the
Code of the City of Roanoke 1979 as amended, Chapter 2,
Section 2-45, sets out the following criteria for leave of
absence for educational purposes.
Leave of absence, not to exceed 12 consecutive months
for educational purposes, may be granted to a City
employee upon approval of the City Manager and Council
if the course of instruction will be of continuous
benefit to the City in the employee's performance of
his or her assigned duties.
Employee Granted such leave shall be compensated in an
amount not exceeding 50% of the rate of compensation
received by the employee at the commencement of the
leave.
Employee shall agree to remain in the employment of tho
City for a period of three consecutive years following
termination of the leave or if employment is terminated
employee will reimburse the City for all compensation
(including fringe benefits) paid to him during the
leave. Such reimbursement is subject to proration if
the employee returns for a portion of the three year
period.
Only one employee of the City shall be qranted or be on
educational leave at any one time, and his or her
duties and responsibilities must be adequately
performed by another person employed by the City.
The Cit Mana er is authorized to promulgate such rules
and regulations as he may deem necessary to carry out
and administer the granting of leaves of absence for
educational purposes.
Honorable Mayor and City Council
Page 2
Code of the City of Roanoke does not set out the minimum
time-in-service an employee must serve before becoming
eligible for Leave of Absence for Educational Purposes.
II. cua~l~T SITUATION IS AS FOLLOWS:
In accordance with authority aranted to him to promulgate
rules implementing this program, the City Manager has issued
a rule that future employees must have been a full-time
regular City employee for at least three years before a
leave of absence for educational purposes will be
considered.
Allowina only one employee at a time to be ~ranted
educational leave limits departmental flexibility as there
are times when offering this benefit to more than one person
would be beneficial to the City and the employee.
III.
ISSUES
A. Flexibility
B. Benefit to the City.
IV. ALTEI~ATIVES IN Ol%Dl~ OF FEASIBILIT~ Al~ AS FOLLOWS:
Council a rove an amendment to Sec. 2-45 of the City Code
to allow granting of educational leave for two employees at
any one time. This amendment is conditioned upon not
allowing more than one person from the same directorate to
be on educational leave at the same time.
~ will be enhanced by allowing two employees
to be on leave at any one time.
Benefits to the City will accrue by virtue of having
more educated employees which in turn should lead to
increased commitment to the City and to the work they
perform.
Be
Council take no action, thus allowing only one employee to
be granted educational leave at any one time.
Flexibilit to offer this benefit will be restricted to
one person at any given time.
Benefits to City will be restricted because only one
person may receive this benefit at a time.
Honorable Mayor and City Council
Page 3
~ECOMMENDATION
Council a~rove an amendment to Sec. 2-45 of the City Code
to grant educational leave for two employees at any one time
as specified in Alternative A above.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH: jh
MARY F, PARKER, CMC/AAE
C/tv Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254I
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #67-169
Danny L. Beamer
Executive Director
Roanoke Valley Youth
Soccer Club, Inc.
P. O. Box 21848
Roanoke, Virginia 24018
Dear Mr. Beamer:
I am enclosing copy of Ordinance No. 32326-010995 awarding concession privileges
to the Roanoke Valley Youth Soccer Club, Inc., to sell soccer related merchandise
at the gymnasium in the Parks and Recreation Office during one soccer tournament
to be held on January 14 and 15, 199§, upon certain terms and conditions; and
authorizing execution of a limited concession agreement. Ordinance No. 32326-
01099§ was adopted by the Council of the City of Roanoke at a regular meeting held
on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, I995.
No. 32326-010995.
AN ORDINANCE awarding concession privileges to the Roanoke
Valley Youth Soccer Club, Inc., upon certain terms and conditions;
authorizing the execution of a limited concession agreement; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Roanoke Valley Youth Soccer Club, Inc., is hereby awarded
concession privileges to sell soccer related merchandise at the
gymnasium in the Parks and Recreation Office during one soccer
tournament to be held on January 14 and 15, 1995, as more
particularly set forth in the report to this Council dated January
9, 1995. Concession fees to the City are hereby waived.
2. The City Manager, or his representative, and the City
Clerk, are hereby authorized, for and on behalf of the City, to
enter into and execute, and attest, respectively, a limited
concession agreement with Roanoke Valley Youth Soccer Club, Inc.,
the form of such agreement to be approved by the City Attorney.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
January 9, 1995
95-105
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
Request from Roanoke Valley Youth Soccer Club, Inc.
to sell soccer related merchandise at the gymnasium
in the Parks & Recreation office during one (1)
indoor soccer tournament.
BACKGROUND:
ao
Roanoke Valley Youth Soccer Club, Inc. has conducted a
variety of youth soccer tournaments in the Roanoke Valley
for eight (8) consecutive years attracting teams from
Virginia and surrounding states.
Parks and Recreation Department has worked closely with
Roanoke Valley Youth Soccer Club, Inc. in coordinating
and scheduling the use of existing facilities in an
effort to advance the quality of local youth soccer
programs and to enhance the economic benefits derived
from these tournaments.
Soccer Stop Indoor Classic Tournament is scheduled for
Saturday, January 14, 1995 and Sunday, January 15, 1995.
II. CURRENT SITUATION:
ao
City has been requested by Roanoke Valley Youth Soccer
Club, Inc. to permit the sale of soccer related
merchandise during one (1) soccer tournament. Refer to
attached letter.
Bo
City Code states, in Section 24-5, Concessions, that only
City Council may award concession privileges without
public advertisement and receipt of sealed bids.
C°
Contract Concessionaire deals primarily with the sale of
food and beverage items at events.
Mayor and Members
January 9, 1995
Page 2
of Council
III. ISSUES:
ao
B.
C.
D.
Compliance with City Code
Concession fees
Service
Revenue
IV. ALTERNATIVES:
City Council:
Grant concession privileqes to Roanoke Valley Youth
Soccer Club, Inc. to sell soccer related merchandise at
the gymnasium in the Parks & Recreation office during one
(1) requested indoor soccer tournament January 14 & 15,
1995.
1. Compliance with City Code would be met.
2. Concession fees would be waived.
3. Service would be provided that is not currently
offered by contract concessionaire.
4. Revenue to City may increase due to sales tax on
any merchandise sold.
City Council:
Denv concession privileqes to Roanoke Valley Youth Soccer
Club, Inc. to sell soccer related merchandise at the
gymnasium in the Parks & Recreation office during one (1)
requested indoor soccer tournament.
1. Compliance with City Code would require an
advertisement for bids.
2. Concession fees would not be an issue at this time.
3. Service would probably not be provided on such a
limited basis.
4. Revenue to the City would be unknown.
Mayor and Members of Council
January 9, 1995
Page 3
V. RECO~ENDATION: City Council concur with Alternative "A".
ao
Grant concession privileges to Roanoke Valley Youth
Soccer Club, Inc. to sell soccer related merchandise at
the gymnasium in the Parks & Recreation office during the
one (1) requested soccer tournament January 14 & 15,
1995.
Authorize City Manager to execute a limited concession
agreement with Roanoke Valley Youth Soccer Club, Inc. in
a form as approved by City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RMW/mb
Attachment
CC:
Mr. Danny L. Beamer, Executive Director
Roanoke Valley Youth Soccer Club, Inc.
City Attorney
Director of Finance
Director of Public Works
Manager, Management and Budget
Manager, Parks & Recreation/Grounds Maintenance
Citizen Request for Services
Chief, Billings and Collections
Roanoke Valley Youth Soccer Club, Inc.
P.O. Box 21848
Roanoke, Virginia 24018
CITY
'O4 D£C 20 Al0:47
Mr. John Coates
Roanoke City Parks and Recreation
210 Reserve Avenue, SW
Roanoke, VA 24016
VIA FAX~ 981-1287
Dear John:
I am writing you to request permission to vend soccer-related
merchandise during our Soccer Stop Indoor Classic Tournament on
January 14 & 15, 1995.
If you have any questions regarding this request, please feel free to
call me at 772-3871. Thank you.
Sincerely yours,
Danny L. Beamer,
Executive Director
DLB/rbl
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy Cit5 Clerk
January 13, 1995
File #301-472
Michael W. Triplett
Public Sector Business Unit Executive
International Business Machines Corporation
Three James Center
1051 East Cary Street
Richmond, Virginia 23219
Michael T. Sutherland
Manager, Financial Services
Federal Data Corporation
4800 Hampden Lane
Bethesda, Maryland 20814
Gentlemen:
I am enclosing copy of Resolution No. 32328-010995 accepting the bid of International
Business Machines Corporation, in the amount of $1,229,000.00, for purchase and
installation of the central processing unit and disk storage equipment groups for use
by the City Information Systems, upon certain terms and conditions; accepting the
bid of Federal Data Corporation, in the amount of $106,600.00, for provision and
installation of the tape storage and miscellaneous equipment groups for use by CIS,
upon certain terms and conditions; authorizing the proper City officials to execute
the requisite contracts; and rejecting the other bids made to the City. Resolution
No. 32328-010995 was adopted by the Council of the City of Roanoke at a regular
meeting held on Monday, January 9, 1995.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed computer hardware.
Sincerely,
Mary F. Parker, CMC/AP~E
City Clerk
MFP: sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32328-010995.
A RESOLUTION accepting the bid of International Business
Machines Corporation for the provision and installation of the
central processing unit and disk storage equipment groups for use
by the City Information Systems, upon certain terms and conditions,
and awarding a contract therefor; accepting the bid of Federal Data
Corporation for the provision and installation of the tape storage
and miscellaneous equipment groups for use by the City Information
Systems, upon certain terms and conditions, and awarding a contract
therefore; authorizing the proper City officials to execute the
requisite contracts; and rejecting the other bids made to the City.
BE IT RESOLVED
follows:
1. The bid of
("IBM"), in the
installation of
equipment groups
by the Council of the City of Roanoke as
International Business Machines Corporation
amount of $1,229,000.00, for the purchase and
the central processing unit and disk storage
for use by the City Information Systems ("CIS"),
as more particularly set forth in the January 9, 1995, report of
the City Manager to this Council, such bid being the lowest
responsive bid made therefor, which bid is on file in the Office of
the City Clerk, be and is hereby ACCEPTED.
2. The bid of Federal Data Corporation ("FDC"), in the
amount of $106,600.00, for the provision and installation of the
tape storage and miscellaneous equipment groups for use by CIS, as
more particularly set forth in the January 9, 1995, report of the
City Manager to this Council, such bid being the lowest responsive
bid made therefor, which bid is on file in the Office of the City
Clerk, be and is hereby ACCEPTED.
3. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, the requisite contracts with the
successful bidders, based on their proposal made therefor and the
City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work
to be paid for out of funds heretofore appropriated or
simultaneously appropriate by Council.
4. The other bids made to the
equipment groups are hereby REJECTED,
directed to notify such bidders and
appreciation for such bids.
City for the aforesaid
and the City Clerk is
to express the City's
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of January, 1995.
No. 3232?-010995.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1994-95 City Information Systems Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 City Information
Systems Fund Appropriations, be, and the same are hereby,
and reordained to read as follows, in part:
amended
Capital Outlay (1) .................................. $ 1,675,257
Retained Earninqs
Retained Earnings - Unrestricted (2) ................
1) Other Equipment (013-052-1602-9015)
2) Retained Earnings -
Unrestricted (013-3336)
$ 1,335,600
(1,335,600)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
January 9, 1995
HONORABLE MAYOR and MEMBERS OF CITY COUNCIL
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
subject=
City Information Systems
Bid Award for:
Computer Hardware
Bid N-mher 94-10-1
BACKGROUND on the Subject in Chronological order is.
A. Citv Information System~ (CIS) provides data processing
services and support for all City departments.
City Council authorized the purchase of the current
Equipment: Tape and Disk Storage in 1983 and Central
Processing Unit (CPU) in 1987.
Computer e~uipment currently in use was appropriate for
the technology and service level at that time. It has
operated effectively and has provided the City with the
capability to implement and enhance a large number of
City services.
Current e=uipment has limitations due to age,
processing capability, and an increasing number of
hardware failures.
Updated and improved system will allow for new projects
to be implemented in order to meet the City's data
processing needs.
Fe
Bid specifications were developed for equipment groups
as follows:
Group 1- CPU
Group 2- Disk storage
Group 3- Tape storage
Group 4- Miscellaneous
Bid specifications allowed for a bid award to be made
to multiple vendors by equipment groups. Specifications
were sent to seventeen (17) vendors on October 4, 1994.
A public advertisement was also published in the
Roanoke Times and Roanoke Tribune on October 9, 1994.
Bid responses were received, publicly opened and read
in the office of General Services at 2:00 PM on
November 11, 1994.
II. CURRENT SITUATION is:
Four (4) bid responses were received from two vendors.
They are:
1. Federal Data Corporation (FDC)
2. International Business Machines Corporation (IBM)
a. Base Bid
b. Alternate 1 Bid
c. Alternate 2 Bid
All bid responses were evaluated in a consistent
manner. (See ATTACHMENT A - BID RESPONSE VALIDATION,
ATTACHMENT B - VENDOR BID SUMMARY and
ATTACHMENT C - SEVEN YEAR LIFE CYCLE COST SUMMARY)
The FDC bid was deemed compliant only for Equipment
Groups Three (3) and Four (4). They did not meet
mandatory requirements of the bid specifications for
Groups One (1) and Two (2).
The IBM bid was compliant for all Equipments Groups
that were bid. IBM did not bid on one item in Group
four (4).
The IBM Alternative i and Alternative 2 bids includes
a price package for three (3) years of hardware
maintenance and software license fees in addition
to the purchase price of the hardware. This is
referred to as the Entry Server Offering (ESO).
The IBM Base bid and the FDC bid include the price of
hardware only. These proposals do not include hardware
maintenance or software license costs.
Ge
A comparison of the bid responses was developed by
using a seven (7) year life cycle cost including
all costs to the City over the seven (7) years for
purchase of hardware, hardware maintenance and
system software license fees. (See ATTACHMENT C)
The IBM Alternate 2 bid for Equipment Groups One (1)
and Two (2) is the lowest based on a seven year life
cycle cost.
The FDC bid for Equipment Groups Three (3) and Four (4)
is the lowest based on a seven year life cycle cost.
The Information Technoloq¥ Comm{ttee (ITC) has reviewed
and approved the bid evaluations and recommendation of
CIS. Members of the ITC are:
Mr. James D. Ritchie, Chairman
Mr. Robert J. Agnor
Mr. Robert H. Bird
Mr. William F. Clark
Mr. James D. Grisso
Mr. Archie W. Harrington
Mr. Barry L. Key
Mr. Gordon E. Peters
Mr. George C. Snead
III.
ISSUES
B.
C.
D.
are:
E i ment Needs
Comnliance with Bid S~ecifications
Costs
Fundinq
IV. ALTERNATIVES in order of feasibility are:
City Council award bid to the vendors meeting
specifications, and with the lowest life cycle cost as
follows:
IBM Alternate 2 for Equipment
Groups 1 and 2
FDC for Equipment Groups 3 and 4
TOTAL
$1,229,000
106m600
$1,335,600
1. E i ment needs will be met.
2. Comnliance with bid specifications has been met by
the Bidders recommended in this alternative.
3. Costs of the project in Fiscal Year 1995 are
$1,335t600.
4. Fundinq is available in CIS Prior Year Retained
Earnings.
B. City Council not award bid(s) for the purchase of the
CIS Equipment.
E i ment needs will not be met with this
alternative.
Comnliance with bid specifications will not be a
factor.
3. Costs will not be a factor.
e
Fundino available for this project will not be
expended at this time.
RECOMMENDATIONS
Ae
City Council aDorove Alternative A - Award bids for the
purchase of CIS Equipment Groups One (1) and Two (2) to
IBM for $1,229.000 and Groups Three (3) and Four (4) to
FDC for $106.600 making a total of $1.335,600.
Be
Authorize the City Manager to execute the appropriate
contracts approved as to form by the City Attorney.
APPropriate $1,335,600 for the award of the above bids
from CIS Prior Year Retained Earnings to the
following account:
$1,335,600 to CIB Equipment Account 013-052-1602-9015
Respectfully Submitted,
W. Robert Herbert
City Manager
CC:
city Attorney
Director of Finance
City Clerk
Management and Budget
Director of Utilities and Operations
Director of Public Works
Director of Public Safety
Director of Human Resources
Manager, City Information Systems
SECTION
NUMBER
1.4
1.10
1.11
1.15
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
3.3
/%TTACHMENT A
BID RESPONSE VALIDATION
CHECKLIST
SECTION FDC
HEADING
Closing Date Yes
Deliver and Install Yes
Proposal Submission Yes
Bid Bond Yes
Software Compatibility Yes
Group i-CPU No
Group 2-Disk Storage No
Group 3-Tape Storage Yes
Group 4-Miscellaneous Yes
Equipment Availability Yes
System Services No
Third Party Equipment Yes
Prime Contractor Yes
Hardware Maintenance Yes
Hardware Installation Yes
Shipping Cost Yes
Warranty Yes
System References Yes
Proposed Contracts No
Physical Plan. Manuals Yes
Planning and Support Yes
IBM
BASE
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
*Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
IBM
ALT1
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
*Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
IBM
ALT2
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
*Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
* - IBM did not bid on one item
· %TT~CHMENT B
VENDOR B1'D SUMI~RY
CTS E~U1'PMEI~
IBM IBM IBM FDC
BASE Alternate i /~lternate 2
EQUIPMENT ESO* EBO*
GROUP 9221-191 9221-191 9672-211 9221-191
INDIVIDUAL
G1 CPU 395,000 832,000 963,000 282,110 NC
G2 DASD 277,000 275,000 275,000 NC
: ~:~ :-::~: :~:': ~ .:~ ~:~:-:.~:~ ..... 139,226 139,226 139,226
TOTAL 811,226 1,246,226 1,377,226
G1 & G3 534,226 971,226 1,102,226 370,000
G2 & G3 416,226 414~226 414~226 NC
Gi~G2,G3 776~000 1~239,000 1~367,000 NC
G4-SWITCH 4,855 4,855 4,855 600
G4-TAPE NO Bid NO Bid NO Bid 2,100
G4-3174 19,962 19,962 19,962 14~000
NC= NON-COMPLIANT
NA= NOT APPLICABLE
*ESO (Entry Server Offering) is a price package offered by IBM
which includes the purchase of the equipment and a three (3)
year agreement for maintenance services and software licenses.
Seven year life cycle costs of the four (4) bids are shown on
ATTACHMENT C.
ATTACHMENT C
SEVEN YEAR LIFE CYCLE COST SUMMARY
CIS EQUIPMENT
IBM IBM IBM FDC
EQUIPMENT BASE Alternate i Alternate 2
ESO* EBO*
OROUP 9221-191 9221-191 9672-Rll 9221-191
INDIVIDUAL
G1 CPU 1,892,586 1,694,852 1,691,961 1,788,968 NC
G2 DASD 325,949 308,587 308,587 NC
..~.. ~: ~:.: :~ ........ 209,848 209,848 209,848 ~ ::~:: ...... i...:: :: ::::
TOTAL 2,428,383 2,213,287 2,210,396
G1 & G3 2,102,434 1,904,700 1,901,809 1,958,080
G2 & G3 535,797 518,435 518,435 NC
G1,G2,G3 2,393,158 2,206,061 2,200,170 NC
G4-SWITCH 4,855 4,855 4,855 600
G4-TAPE NO Bid NO Bid NO Bid 2,100
G4-3174 22,050 22,050 22,050 16·436
NC= NON-COMPLIANT
NA= NOT APPLICABLE
*ESO (Entry Server Offering) is a price package offered by IBM
which includes the purchase of the equipment and a three (3)
year agreement for maintenance services and software licenses.
William F. Clark
Archie W. Harrington
Manager, City Information Systems
D. Darwin Roupe
Manager, General Services
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,W. Room 456
Roanoke. Virginia 24011-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #382-472
Richard A. Austin
Secretary/Treasurer
Spacesavev Storage Systems, Inc. /
Business Equipment and Systems, Inc.
1450 Janesville Avenue
Fort Atkinson, Wisconsin 53538
Dear Mr. Austin:
I am enclosing copy of Resolution No. 32330-010995 accepting the bid of Spacesaver
Storage Systems, Inc./Business Equipment and Systems, Inc., made to the City to
furnish, deliver and install in the Clerk's Office of the Juvenile and Domestic
Relations District Court one new Mobile Storage/File System meeting all of the City's
specifications and requirements therefor, in the amount of $29,346.00; and rejecting
all other bids made to the City. Resolution No. 32330-010995 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, January 9,
1995.
Sincerely,
Mary F. Parker, CMCJ/AAE
City Clerk
MFP: s m
Eno o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of January, 1995.
No. 32330-010995.
A RESOLUTION accepfmg a bid for furnishing, delivering and installing a Mobile
Storage/File System in the Clerk's Office of the Juvenile and Domestic Relations District Court; and
rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid of Spacesaver Storage Systems, Inc./Business Equipment and Systems, Inc.,
made to the City, offering to furnish, deliver and install in the Clerk's Office of the Juvenile and
Domestic Relations District Court, one new a Mobile Storage/File System meeting all of the City's
specifications and requirements therefor, for a total bid price of $29,346.00, which bid is on file in
the Office of the City Clerk, is hereby ACCEPTED.
2. The City's Manager of General Services is hereby authorized and directed to issue the
requisite purchase order therefor, incorporating into said order the City's specifications, the terms of
said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in
a report to this Council dated January 9, 1995.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 9th day of January, 1995.
No. 32329-010995.
1994-95 General
emergency.
WHEREAS,
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&mmromriations
Judicial Administration $ 3,918,949
Juvenile & Domestic Relations
Court Clerk (1) .................................. 58,941
Fund Balance
Capital Maintenance and Equipment
Replacement Program - city
Unappropriated (2) ...............................
1) Other Equipment
2) CMERP - City
Unappropriated
(001-078-2131-9015)
(001-3323)
$ 29,346
(29,346)
1,543,812
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
95-301
Roanoke, Virginia
i!~January 9, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Purchase of Mobile
Storage/File System,
Bid Number 94-10-38
I. Background on the subject in chronological order is:
The prior year General Fund Capital Maintenance and
Equipment Replacement Program identified the need
for a Mobile Storage/File System for the Office of
the Clerk of Court, Juvenile and Domestic Relations
Court.
A Mobile Storaqe/File System is movable, high
density file and storage equipment that will
provide for increased storage capacity for required
files located in the Office of the Clerk of Court,
Juvenile and Domestic Relations Court.
Specifications for the requested system were
developed and along with request for quotation,
were sent to seven (7) vendors. A public
advertisement was also published in the Roanoke
Times and Roanoke Tribune.
II. Current Situation is:
One (1) bid response was received. That response
was submitted by Spacesaver Storage Systems,
Inc./Business Equipment and Systems, Inc. for a
total project cost of $29~346.00.
The bid received was evaluated by representatives
of Juvenile and Domestic Relations Court and
General Services.
This system is very similar to the system approved
by City Council for the Clerk of the Circuit Court.
Spacesaver Storage System, Inc./Business Equipment
and Systems, Inc. was the provider of that system.
Two bids were received for the Clerk of Circuit
Court System. After this bid was received, the
second bidder was contacted. They stated they were
not competitive on that bid and probably could not
be competitve on this bid, so they chose not to bid
this time.
Mobile Storage/File
Bid Number 94-10-38
Page 2
System
III.
IV.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Fundinq
Alternatives in order of Feasibility are:
City Council accept the bid for a Mobile
Storage/File System to be installed in the Office
of the Clerk of Court, Juvenile and Domestic
Relations Court, from Spacesaver Storage Systems,
Inc./Business Equipment and Systems, Inc. for a
total cost of $29,346.00.
Need for the storage, control and maintenance
of required files would be accomplished with
this alternative.
Compliance with Specifications has been met by
the responses from Spacesaver Storage Systems,
Inc./Business Equipment and Systems, Inc.
3. Fundinq is available in FY '93-'94 General
Fund Capital Maintenance and Equipment
Replacement Program.
City Council not accept the bid submitted for
Mobile Storage/File System.
Need for storage, control and maintenance of
required files in the Office of the Clerk of
Court, Juvenile and Domestic Relations Court
would not be addressed.
Compliance with Specifications would not be a
factor in this alternative.
Fundinq designated for this purpose would not
be expended under this alternative.
Recommendation is that City Council concur with
Alternative "A" and accept the bid submitted by
Spacesaver Storage Systems, Inc./Business Equipment and
Storage, Inc. to provide and install a Mobile
Storage/File System in the Office of the Clerk of Court,
Juvenile and Domestic Relations Court for a cost of
$29~346.00.
Mobile Storage/File System
Bid Number 94-10-38
Page 3
cc:
Appropriate $29t346.00 from the FY '93-'94 General
Fund Capital Maintenance and Equipment Replacement
Program to Office of the Clerk of Court, Juvenile
and Domestic Relations Court, Account Number 001-
078-2131-9015.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
City Clerk
Director of Utilities & Operations
Manager, General Services
J & D, Clerk of Court
Management & Budget
IN THE COUNCHL OF THE CHTY OF ROANOKE,
The 9th day of January, 1995.
No. 32331-010995.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 General, Civic Center and Utility Line Services Fund
Appropriations, and providing for an emergency.
Government of the
exist.
THEREFORE,
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General, Civic Center
and Utility Line Services Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Public Works $ 21,136,014
Communications (1) 1,994,614
Parks Maintenance i~[~[~[~[[~~ 3,563,276
Public Safety 32,457,288
Emergency Medical Services (3) ...................... 1,528,570
Police Patrol (4) ................................... 7,299,748
Jail (5) ..... ~ ...................................... 5,181,656
Parks, Recreation and Cultural 4,965,288
Recreation (6) 1,307,324
Fund Balance
Reserved Capital Maintenance and
Equipment Replacement Program -
City (8) ............................................
C~v~c center Fund
AnnroDriations
1,266,490
Capital Outlay (9) ................................... 2,628,901
Retained Earninas
Retained Earnings -
Unrestricted (10) ................................... $
Utility Line Services Fund
Appropriations
Capital Outlay (11) ..................................
Retained Earninas
Retained Earnings - Unrestricted (12) ..................................
2,103,774
3,215,856
1,655,697
1) Other Equipment
2) Other Equipment
3) Other Equipment
4) Other Equipment
5) Maintenance
Equipment
6) Expendable
Equipment
7) Fees for
Professional
Services
8) Reserved CMERP -
City
9) Other Equipment
10) Retained
Earnings -
Unrestricted
11) Other Equipment
12) Retained
Earnings -
Unrestricted
(001-050-4130-9015)
(001-052-4340-9015)
(001-050-3521-9015)
(001-050-3113-9015)
(001-024-3310-2048)
(001-052-7110-2035)
(001-054-7310-2010)
(001-3323)
(005-056-8600-9015)
(005-3336)
(016-056-2626-9015)
(016-3336)
67,500
67,400
28,800
33,000
72,968
22,000
15,000
(306,668)
20,000
(20,000)
11,343
(11,343)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
95-304
Roanoke, Virginia
January 9, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Fund Appropriations
I. Backqround on the subject in chronological order is:
The General Fund Capital Maintenance and Equipment
Replacement Program has identified operational
needs for various City departments.
A listinq of the requested operational items that
are anticipated to cost less than $15~000 per
single item, has been developed. Attachment "A" of
this report is that listing.
Ail items listed on Attachment "A" will be procured
in accordance with the procurement policies as
identified in the Code of the City of Roanoke.
A similar Fund Appropriation request was approved
by Council on November 28, 1994 for items that had
been identified at that time. This request is for
the funding of items that has been identified since
the November request.
II. Current Situation is:
It is necessary for City Council to appropriate
funds from the General Fund Capital Maintenance and
Equipment Replacement Program to provide for the
purchase of the items listed.
III. Issues in order of importance are:
A. Need
B. Fundinq
C. Timinq
IV. Alternatives in order of Feasibility are:
City Council appropriate to $338,011 to various
City department accounts to provide for the
acquisition of requested items listed on Attachment
"A" of this report.
Fund Appropriations
Page 2
Need for requested items has been justified as
operational needs for those departments
listed.
Fundinq totalling $338~011 is available in the
General Fund Capital Maintenance and Equipment
Replacement Program, Civic Center Prior Year
Retained Earnings and Utility Line Services
Prior Year Retained Earnings.
3. Timing will allow the requested items to be
procured in the most efficient manner.
City Council not appropriate $338~011 to various
City accounts.
Need for the acquisition of necessary
operational equipment and supplies would not
be addressed by this alternative.
Fundinq for the equipment and supplies
requested in this alternative would not be
expended at this time.
Timinq in the acquisition of needed equipment
and supplies would not be accomplished in the
most expedient manner under this alternative.
Recommendation is that City Council concur with
Alternative "A" and appropriate $338,011 as follows:
$306~668 from General Fund Capital Maintenance and
Equipment Replacement Program as follows:
$67~500 to Communications Account Number 001-
050-4130-9015
$28~800 to Emergency Medical Services Account
Number 001-050-3521-9015
3. $33,000 to Police Department Account Number
001-050-3113-9015
$22~000 to Recreation Account Number 001-052-
7110-2035
5. $67~400 to Parks and Grounds Maintenance
Account Number 001-052-4340-9015
6. $15~000 to Library Account Number 001-054-
7310-2010
7. $72~968 to Jail Account Number 001-024-3310-
2048
Fund Appropriations
Page 3
cc:
Bo
$20,000 from Civic
Earnings Account to
8600-9015
Center Prior Year
Civic Center Account
Retained
005-056-
$11,343 from Utility Line Services Prior Year
Retained Earnings Account to Utility Line Services
Account 016-056-2626-9015
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Director, Administration
Director, Public Works
Director, Human Resources
Manager, General Services
Management & Budget
Attachment "A"
Communications
Replacement of Sixteen (16) existing Mobile
Radios in Police Department
Four (4) New Mobile Radios, Eight (8) New
Portable Radios with Chargers for EMS
Fourteen (14) New Communication Receivers
for Fire and EMS Stations
150 New Shoulder Microphone Attachments for
Existing Portable Radios for Police, Fire
and Rescue
$19,500
15,000
14,000
19,000
EMS
New Medical Equipment for Ambulances consisting
of Backboards, Suction Equipment, Splints, etc.
Two (2) New Monitor/Defibrillator Units with
External Paging Capability and Battery
7,000
21,800
Police
New Computer Equipment consisting of Nine (9)
PC's, Monitors, Printers and necessary
Software to Network Police Records Management
System
Fifteen (15) Replacement Emergency Bar Lights
for Police Vehicles
21,000
12,000
Recreation
Two (2) New Automated Chemical Control Units
for Pools
One (1) New Tree Spade with Stabilizer for Case
Loader
12,000
10,000
Parks and Grounds Maintenance
Fifty (50) Replacement Trash Recepticals
Two (2) Replacement Vacuum Leaf Loaders
Two (2) Sets of Metal Playground Equipment to
replace existing Wooden Structures. New Units
to be Handicapped Accessable
20,000
17,400
30,000
Attachment "A"
Page 2
Library
City's share (50%) of Comprehensive Library Study
on site location and space needs
15,000
City Sheriff/Jail
Deputy Sheriff Uniforms and Accessories consisting
of Trousers, Shirts, Hats, Jackets, Ties, Nameplates
and Emblems
Project Supplies consisting of Sheets, Pillow Cases,
Mattresses and Blankets
46,364
26,604
Civic Center
Replace Two (2) Super Trooper Carbon Arc Spotlights
20,000
Utility Line Services
Replace One (1) Trailer Mounted Air Compressor
11~343
TOTAL $338,011
MARY F. PARKER. CMC/AAE
Cit? Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.. Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (703} 981-254I
SANDRA H. EAKIN
Deputy Ci y Cerk
January 13, 1995
File #72-236-246-326
Clarence Carter
Executive Director
Governor's Employment and
Training Department
4615 W. Broad Street
Richmond, Virginia 23230
Dear Mr. Carter:
I am enclosing copy of Resolution No. 32332-010995 authorizing execution of an
agreement by and between the City, the Governor's Employment and Training
Department, the Fifth District Employment and Training Consortium, and the Fifth
District. Employment. and Training. Consortium's Private Industry Council with regard
to Implementation of certain programs as more particularly set forth in a report of the
City Manager under date of January 9, 1995. Resolution No. 32332-010995 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #72-236-246-326
Wayne G. Strickland
Executive Director
Fifth Planning District Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Stricklancl:
I am enclosing copy of Resolution No. 32332-010995 authorizing execution of an
agreement by and between the City, the Governor's Employment and Training
Department, the Fifth District Employment and Training Consortium, and the Fifth
District Employment and Training Consortium's Private Industry Council with regard
to implementation of certain programs as more particularly set forth in a report of the
City Manager under date of January 9, 1995. Resolution No. 32332-010995 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
January 9, 1995.
Sincerely,
Mary F. Parker, CMC//AAE
City Clerk
MFP: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9ch day of January, 1995.
No. 32332-010995.
A RESOLUTION authorizing the execution of an agreement by and between the City, the
Governor's Employment and Training Department, the Fffih District Employment and Training
Consortium, and the Fifth District Employment and Training Consortium's Private Industry Council.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or Assistant
City Manager is authorized to execute an agreement by and between the City, the Governor's
Employment and Training Department, the Fifda District Employment and Training Consortium, and
the Fifth District Employment and Training Consortium's Private Industry Council, which agreement
relates to the respective responsibilities and liabilities of the parties thereto with regard to the
implementation of certain programs, such agreement to be in substantiaily such form as set forth in
the City Manager's report of January 9, 1995; such agreement to be approved as to form by the City
Attorney prior to its execution.
ATTEST:
City Clerk.
January 9, 1994
Roanoke, Virginia
94-525
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Service Delivery Area Agreements between the Fifth District Employment
and Training Consortium and the Governor's Employment and Training
Department for Program Year July 1, 1994 through June 30, 1995.
BACKGROUND
City of Roanoke has been designated as the grant recipient of funds received by
the Fifth District Employment and Training Consortium (FDETC) under the Job
Training Parmership Act.
The Ci_ty of Roanoke acts as fiscal depository of all Consortium funds, by
agreement of the localities within the Fifth Planning District.
Fifth Planning District has been designated as a service delivery area (SDA), by
the Governor of Virginia.
II.
CURRENT SITUATION
Governor's Employment and Training Department requires concurrence with the
attached Agreements by the FDETC Policy Board, Private Industry Council and
the City, as the depository of the funds.
The A~reements, which have not changed significantly from Program Year 1993-
1994, clarify the roles, responsibilities, and liability of the SDA which includes
FDETC Policy Board, Private Industry Council, and the grant recipient (City of
Roanoke).
Contract JTPA #95-113-03 covers funding and obligations related to Title II for
economically disadvantaged youth and adults.
Contract E-95-113-03 covers funding and obligations related to Title III activities
for dislocated workers, persons who have been laid off or terminated through no
fault of their own.
D. Authority to execute appropriate documents is needed from City Council.
City Council Report
January 9, 1994
Page 2
III.
ISSUES
A. Legal Requirements
B. Liability
IV.
ALTERNATIVES
A. Authorize the City Manager, or his designee, to sign the attached Agreements.
Legal Requirements - The Agreements meet the requirements of the Job
Training Partnership Act and review by the City Attorney's office will
ensure compliance with local requirements.
Liability - Pursuant to a separate agremment between the Policy Board
and the member jurisdictions, any liability rests with the Policy Board,
which is made up of representatives from the Fifth Planning District;
however, the City is liable for the proper deposit of these funds.
Do not authorize the City Manager, or his designee, to sign the attached
Agreements.
Legal Requirements - The legal requirements of the Job Training
Parmership Act would not be met.
2. Liability - With no formal agreement, liability would not be an issue.
RECOMMENDATION
Adopt Alternative A which authorizes the City Manager, or his desi~,nee, to si~n the
attached Agreements with the Governor's Employment and Training Department for
Program Year 1994 - 1995.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/VLP/kdh
~TPA #95-113-03
THIS AG~:~:~NT made July 1, 1994, by and between the
Governor ' s Employment and Training Department, herein
referred to as the G~.'rD, and the Fifth District
Employment and Training Consortium, the Fifth District
E~ployment and Training Consortium's Private Industry
Council, (a co~ttee), and the City of Roanoke,
Virginia, herein collectively referred to as the Second
Parties.
WHEREAS, the GETD is char~ed with the responsibility
to administer
participation in
for the purpose
thereof; and,
the C~u~nwealth of Virginia's
the Job Training Partnership Act (JTPA)
of programs afforded under Title II
WHEREAS, the Fifth District Employment and Training
Consortium's Private Industry Council has been
constituted as the Private Industry Council and Grant
Recipient for Service DeliveryArea Number Three, and the
Fifth District EmploymentandTraining Consortium and the
City of Roanoke have been designated as the
Administrative Entity and the Grant Recipient,
respectively, for the said service delivery area; and,
NOW THEREFORE, that for and in consideration of the
mutual covenants hereinafter set forth, the ~.'rD and the
Second Parties agree as follows:
1. From funds made available to the Governor of
Virginia by the U.S. Department of Labor pursuant to
Sections 201 and 251 of the JTPA, funds shall be allotted
to the said service delivery area in accordance with the
provisions of Section 202 of the JTPA and delivered to
the Grant Recipient by the GL'i'D periodically and by such
mode as is determined and selected by the
2. Funds allocated to the said service delivery
area and delivered to the Grant Recipient shall be
expended by the Second Parties to implement and carry out
the said Job Training Plan in accordance with the terms
thereof as now approved or as the same may hereafter be
modified and approved in accordance with the terms of the
JTPA for the program year co~raencing on July 1, 1994, and
ending on June 30, 1995.
2
3. THIS AG~.RN~ENT IS MADE SUBJECT TO THE AVAILABILITY
OF THE SAID FUNDS AND THE .AL TOCATION THEREOF TO THIS
AGPW.~ENT BY THE GETD. The G~ID shall exert its best
efforts to provide the Second Parties with timely advice
of changes in funding levels produced at the federal
level or required by circumstances affecting within State
allocations pursuant to Section 202 of the JTPA.
4. The Second Parties agree, respectively, in the
service capacities specified above to receive,
administer, disburse and account for the said funds and
such property as may be acquired therewith or otherwise
be placed under their control pursuant to the terms of
the JTPA or direction of the U.S. Department of Labor,
and to implen~nt and carry out the said approved Job
Training Plan and perform the related duties imposed upon
them by the JTPA, in accordance therewith and the
regulations of the U.S. Department of Labor and the GETD,
as the same may presently exist or hereafter be amended
or enlarged during the period of this Agreement. In
accordance with 20 ~'~ 627.702 (e), by receipt of said
funds, the Second Parties shall be accountable for
misexpenditure of said funds not repaid by or from any
other source which may be held liable thereof.
5. In pursuance of an agreement between the U.S.
Secretary of Labor and the Governor of Virginia, the GETD
reserves the right to interpret the requirements of the
3
JTPA and all in~plementing regulations, consistent with
the terms thereof, which by this Agreement are applicable
to the Contractor. Such interpretations shall be
specifically identified as "JTPA Interpretations or
policies" and shall be issued in accordance with the
internal policy of the G~.HrD. The Second Parties shall
apply and abide by interpretations heretofore issued as
well as all such interpretations issued during the term
of this Agreement. The G~:'±~ shall review these or any
subsequent JTPA Interpretation upon its own motion or the
request of the Second Parties and the Second Parties
shall have such further recourse if they be aggrieved
thereby to review under the grievance procedure mandated
by the JTPA.
6. The GETD recognizes the right of the Second
Parties to this Agreement to make provision among or
between themselves for division of duties and tasks
requisite for the proper performance and administration
of this Agreerm~nt subject to the provisions of the JTPA
and implementing regulations and the terms of that
agreement specified in Section 103(b) (1) of the JTPA.
The Second Parties agree that they shall not, by act of
con~nission or omission, do or fail to do any act in
relation to each other which would hinder, frustrate or
delay the performance of this Agreement or any act or
duty required hereby. Should the agreement required by
4
Section 103(b) (1) of the JTPA, or any subsidiary
agreement made among or between the Second Parties be
terminated, or there be a claim made of default thereon
by any Second Party, then the Private Industry Council or
Chief Elected Official, as designated in Section 103 (c),
shall give written notice of the particulars thereof to
the Executive Director of the G~.'l~. In such event, the
GETD shall have the right to withhold further funding
under this Agreement or terminate this Agreement as to
any Second Party upon such notice as may be reasonable
under the circumstances, not in lieu of but in addition
to any other remedy available under law if such action be
deemed reasonably necessary by the GETD to carry out its
duty under the JTPA and the laws of the Co~nonwealth of
Virginia.
7. The performance of the Second Parties hereunder
shall, for the purpose of Section 106 of the JTPA, be
gauged by those performance standards established by the
U.S. Secretary of Labor pursuant to Section 106 of the
JTPA as the sam~ may be varied by the Governor, for the
period of this Agreement.
8. This Agreement shall not be assignable, in
whole or part, by any Second Party without the written
consent of the G~:TD; provided, however, that contractors
may be engaged by the Second Parties to provide services
or programs to eligible JTPA participants for which
5
provision is made in the said Job Training Plan. In the
exercise of the discretion afforded by this provision,
the Second Parties shall adhere to the standards set
forth in Sections 107(e), 164(a) (3) and 164(e) (2) of the
JTPA, and shall assure that all procurements comply with
sound practices and elements of contracting. Whenever
the word "contractor" appears in the succeeding
provisions of this Agreement, the same shall mean such
contractors as are permitted by the terms of this
Paragraph 8. Any such contract shall be conditioned to
secure the benefits of the succeeding provisions to the
Second Parties and the G~%D. Subcontracts must be
subject to review and approval in writing by the Second
Parties and shallbeallowed in performance contracts for
specialized client service, in a fee payment or cost-
reimbursement basis.
9. The Second Parties shall give the GETD timely
notification of the possibility of disallowed costs
incurred in their administration of this Agreement orby
their contractors and use prompt and efficient debt
collection procedures to obtain cash repayment of
disallowed costs. The Second Parties shall not forego
debt collection procedures without the express written
approval of the G~'±~. In appropriate cases, the
shall petition the U.S. Secretary of Labor to:
First: Forgive those costs, if possible; if not to:
6
Second: Accept repayment of those costs in other than
cash reimbursement. Nothing in this provision/however,
shall be construed to limit or preclude the pursuit of
remedies, either legal or administrative, by the GETDor
the Second Parties.
10. Neither the Governor nor the Commonwealth of
Virginia assume liability by virtue of this Acjreement for
any costs incurred above the amounts provided pursuant to
this Agreement or for costs incurred by the Second
Parties or their contractors which are determined to be
unallowable. Any such costs shall beat the sole risk of
the Second Parties or their contractors. The foregoing
provisions of this Para~aph are not intended to
preclude, and shall not be deemed to preclude the Second
Parties or their contractors from asserting any defense
which maybe asserted bythem hereafter.
11. The Second Parties a~ree to give the GETD
prompt notice in writing of any action or suit filed or
any claim otherwise made against the Second Parties or
their contractors of which they have been notified.
12. The G~'ID, the U.S. Secretary of Labor, the
Comptroller General of the United States, or any of its
or their representatives shall have access to work and
training sites and to any books, documents, papers, and
records of the Second Parties and their contractors
provided or made in the performance of this Agreement,
7
for the purpose of monitoring, making surveys, audits,
examinations, excerpts and transcriptions.
13. No waiver or r~Ddification of the terms of this
A~reement, including, without limitation, this provision,
shall be valid unless in writing and duly executed by the
party to be bound thereby.
14. In addition to termination in accordance with
the provisions of Paragraph 6, as well as in addition to
termination resulting from the non-availability of funds
as contemplated by Paragraph 3 hereof, the right to
terminate this A~reement in accordance with the
applicable provisions of the Job Training Partnership Act
is reserved. The G~.'I'D reserves the right to apply any
lesser sanction not proscribed by law or seek any lawful
remedy available to it as it may deem requisite to obtain
proper performance under this Agreement, to carry out the
requirements of the Act and federal and State regulations
made pursuant thereto, and to maintain the integrity of
programs funded through this Agreement. Unless an
emergency exists, the GE'rD shall not act to impose a
sanction except upon reasonable notice and after the
Second Parties have opportunity for review in accordance
with procedures mandated by the JTPA. A sanction imposed
in an emergency shall be subject to subsequent review.
15. This A~reement shall terminate at the close of
business on June 30, 1995, provided, however, that the
8
same shall remain in effect thereafter until the close of
business on September 30, 1995, for the pUrpOse of the
conduct of "Sur~ner Youth" programs pursuant to Title II-B
of the JTPA for which provision is made in the above Job
Training Plan, or for which provision is hereafter made
in the next succeeding approved Job Training Plan, as the
case may be.
9
In witness whereof, the parties have caused this
Agreement to be executed by their duly authorized
representatives:
GOVERNOR'S ~PLOYMENTANDTRAINING DEPARTMENT
BY: DATE:
Executive Director
FI~'IH DISTRICT 5UiPLOYMENTAND TRAINING CONSORTIUM
BY: DATE:
TITLE:
FIp'iH DISTRICT 5~4PLOYMENTAND TRAINING CONSORTIUM
PRIVATE INDUSTRY COUNCIL
BY: DATE:
CITY OF ROANOKE, VIRGINIA
BY:
10
Contract E-95-113-03
This AGREEMENT made July 1, 1994, by and between the
Governor's Employmentand Training Department, herein referred
to as the "GETD", and the Fifth District Employment and
Training Consortium, herein referred to as the "SDA".
WHEREAS, the Gm'l~ receives all federal funds allocated under
Title III of the Job Training Partnership Act (JTPA), and
pursuant to the cooperative agreement between the Gm'±~and the
Virginia Employment Commission (VEC) for the Gm'lb to
administer the 50%and 10% substate programs of the JTPA Title
III, Economic Dislocation and Worker Adjustment Act (EDWAA).
NOW, THEREFORE, WITNESSETH
The parties hereto mutually agree as follows:
1. This contract shall consist of this
signed
agreen~nt, the Title II-A signed agreement, dated,
July 1, 1994, by and between the GETD and the SDA,
and the EDWAA substate grantee project proposal
(The Project), submitted by the SDA, on or before
April 12, 1993, and subsequent amendments.
The grant period is July 1, 1994 through
June 30, 1995·
o
This AGREEMENT is based upon and subject to
the condition that funds for the Project will
be granted or will continue to be granted by
the DOL to the Co~nonwealth of Virginia.
Should funds not be forthcoming or at any tim~
cease, then the Conxnonwealth shall have no
obligation to furnish funds on its own.
The SDA shall be reimbursed for Project
expenditures upon submission of a request to
the G~.'I~ on or before the tenth (10th) working
day of each month. The effective date for the
use of these funds is July 1, 1994. The GETD
will not reimburse the SDA for any costs
incurred against these funds prior to this
date. In accordance with 20 CFR 627.702 (e),
the SDA, by receipt of and use of these funds,
acknowledges its responsibility to insure that
the funds are spent in compliance with and for
purposes authorized under Title III of the
EDWAA. Any federally imposed liability for
misexpenditure of such funds shall be a
liability of the SDA.
2
The SDA shall administer this grant according
to the following standards and procedures:
A. Public Law 97-300 (Job Training
Partnership Act) as amended by the
following: Public Law 102-367 (Job
Training Reform Amendments); Public
Law 102-235 (Nontraditional
E~ployment for Women Act); and
Public Law 102-484 (FY 1993
Department of Defense Authorization
Act).
Bo
Section 165 of the Job Training
Partnership Act, "Reports, Record
Keeping, and Investigations."
Co
20 CFR, Part
Federally Funded
and Agreements."
96, "Audits of
Grants, Contracts
Do
State Plan, Employment and Training
Assistance for Dislocated Workers
(for Program Year 1994-1995).
6. The SDA shall perform the following functions:
no
Acquire property by rental or purchase in
conformity with "REGULATIONS: MANAGS~T
REQUIREMENTS FOR JOB TRAINING PARTNERSHIP
ACT PROGRAMS AND ACTIVITIES. Use of
property which is not expended during
this Project shall remain with the SDA
and such property shall be used in any
subsequent JTPA Title III EDWAA program
administered by the SDA, provided,
however, that the GETD shall be notified
of any such property that becomes surplus
for reallocation to other ~PA programs
consistent with the requirements of the
JTPA. The SDA shall maintain an
inventory of property which conforms to
state requirements for property records.
Bo
Retain all records including financial,
statistical reports and other
documentation and correspondence
pertinent to the Project for a period of
three (3) years from the end of this
AGREEMENT, or until any audit, monitoring
report or litigation concerning the
Project shall be concluded. Records of
4
participants and unsuccessful applicants
shall be subject to each preservation.
Co
Maintain a financial management system
which shall adequately provide records of
all financial transactions under this
contract. Such system shall provide
generally accepted financial safeguards
and r~thods of administration to insure
that expenditures were appropriate and
establish auditable record trails.
Comply with all federal
concerning avoidance
discrimination.
and state laws
of employment
7. Evaluation of Prcgram
A. Performance
1. At the conclusion of the
Project and/or earlier, if the
parties shall so a~ree, a
report of all activities
undertaken under this contract
shall bemadebythe SDAo Such
reports shall adequately
describe what progress was made
toward accomplishing the stated
5
goals of the Project, what
goals were achieved, and by'
what method or means such work
as performed.
o
The H~±~ shall prepare anevaluation
of the Project based upon the SDA's
report and any other inquiry made
and provide copies of the evaluation
to the Secretary of Health and Human
Resources, the Governor's Job
Training Coordinating Council, the
appropriate Private Industry
Council(s) and the SDA.
Audit
The GETD, at its option, shall provide
for an official audit satisfactory to the
Department of Labor. The audit of the
SDA's Project records shall be at the
conclusion of the Project or otherwise in
accordance with the usual audit
requirements of the JTPA, Title II
Procjrar~ning
6
In this event, the SDA will ensure that
Title III EDWAA is included in the audits
already required of the SDA by Title II
of the JTPA. In any event, the cost of
the audit shall be in compliance with
GETD ' s regulations, management
requirements for the Job Training
Partnership Act program and activities.
Audit objections will be resolved in
accordance with the provisions of the
"REGULATIONS: MANAGS~ENT REQUIREMENTS
FOR JOB TRAINING PARTNERSHIP ACT PROGRAMS
AND AC~fIVITIES'' relating to audits.
WITNESS~I~ the following signatures:
GOVERNOR'S 5~4PLOYMENTAND TRAINING DEPARTMENT
BY: DATE:
Executive Director
FI~'±H DISTRICT 5~4PLOYMENTAND TRAINING CONSORTIUM
BY: Dkl~:
Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of January, 1995.
No. 32333-010995.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
1994-95 General
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riations
Nondepartmental
Residual Fringe Benefits (1) ......................
Fund B la es
Reserved Fund Balance
Reserve for Pension Contribution (2) ..............
1) City Retirement (001-004-9110-1105) $ 350,000
2) Reserve for
Pension
Contributions (001-3341) (350,000)
$ 46,687,275
1,326,275
7,507,145
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
January 9, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
City of Roanoke Pension Plan Cost-of-Living Raise
On May 9, 1994 City Council approved a 3% permanent cost-of-living
raise for eligible members of the City of Roanoke Pension Plan by Ordinance No.
31981-050994.
On July 29, 1994, 969 retirees received this increase based on the
following qualifications:
· retired on or before June 30, 1993;
· earned 120 months (10 years) of creditable service before
retirement (except occupational disability); and
· spousal qualifications based on above requirements for
employee/retiree.
The July 29, 1994 monthly increase in pensions for the cost-of-living
adjustment was $15,955, which equates to an annual amount of $191,460. The
total estimated cost of this increase is $1,370,000 based on current actuarial
assumptions.
In order to oartially address the funding requirements of this pension
increase, a one-time lump sum payment of $350,000 was designated from the
FY1994 year-end fund balance. The attached budget ordinance appropriates
$350,000 in the General Fund, account number 001-004-9110-1105, to be
transferred to the City of Roanoke Pension Plan.
Honorable Mayor and Members of
City Council
January 9, 1995
Page 2
I recommend your approval of this budget ordinance.
Director ~'f Finance
JDG:pac
C;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Doris Peters, Retirement Administrator
· oh~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 9, 1995
File #467
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this
is to advise you that the three year terms of The Reverend C. Nelson Harris and
Clubert G. Pelf will expire on June 30, 1995.
Pursuant to Section 9-16 of the City Code, on or before February 15 of each year,
Council shall announce its intention to elect trustees of the Roanoke City School
Board for terms commencing July 1 through (1) public announcement of such
intention at two consecutive regular sessions of the Council and (2) advertisement
of such intention in a newspaper of general circulation in the City twice a week for
two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City
Clerk's Office by March 10 of each year. Application forms will be available in the
City Clerk's Office and may be obtained between the hours of 8:00 a.m., and
5:00 p.m., Monday through Friday. Information describing the duties and
responsibilities of School Board Trustees will also be available.
During the next four months, I wili keep the Council informed as to the various steps
required to be followed throughout the selection process.
With kindest personal regards, I am
~,.~ ~ ~Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
MARY F. PARKER, CMC/AAE
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #79-137-169
Sara B. Winn, Attorney
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Ms. Winn:
I am enclosing copy of Resolution No. 32334-010995 amending Resolution No. 32222-
101094 supporting tax exemption of property owned by the House of Care of
Southwest Virginia, Inc., in the City of Roanoke used by it exclusively for
charitable purposes on a non-profit basis; and providing that except as amended by
Resolution No. 32334-010995, Resolution No. 32222-101094 shall remain in full force
and effect. Resolution No. 32334-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
MARY F. PARKER, CMC/AAE
Cilv Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #79-137-169
The Honorable Marsha Compton Fielder
Commissioner of the Revenue
Roanoke, Virginia
The Honorable Gordon E. Peters
City Treasurer
Roanoke, Virginia
Dear Ms. Fielder and Mr. Peters:
I am enclosing copy of Resolution No. 32334-010995 amending Resolution No. 32222-
101094 supporting tax exemption of property owned by the House of Care of
Southwest Virginia, Inc., in the City of Roanoke used by it exclusively for
charitable purposes on a non-profit basis; and providing that except as amended by
Resolution No. 32334-010995, Resolution No. 32222-101094 shall remain in full force
and effect. Resolution No. 32334-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
_...--
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #79-137-169
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
810 General Assembly Building
Richmond, Virginia 23219
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 32334-010995 amending Resolution No. 32222-
101094 supporting tax exemption of property owned by the House of Care of
Southwest Virginia, Inc., in the City of Roanoke used by it exclusively for
charitable purposes on a non-profit basis; and providing that except as amended by
Resolution No. 32334-010995, Resolution No. 32222-101094 shall remain in full force
and effect. Resolution No. 32334-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32334-010995.
A RESOLUTION amending Resolution No. 32222-101094 supporting
tax exemption of property owned by the House of Care of Southwest
Virginia, Inc., in the City of Roanoke used by it exclusively for
charitable purposes on a non-profit basis.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Paragraph 3 of Resolution No. 32222-101094 supporting tax
exemption of property owned by the House of Care of Southwest
Virginia, Inc., in the City of Roanoke used by it exclusively for
charitable purposed on a non-profit basis is hereby amended to read
and provide as follows:
In adopting this Resolution, the Council has
examined and considered the provisions of
Subsection B of §30-19.04, Code of Virginia (1950),
as amended. Pursuant to Subsection C of the same
section, Council recognizes that the House of Care
of Southwest Virginia, Inc., owns personal property
currently assessed at $16,567, representing a
personal property tax liability of $854.81 for the
1994 tax year, and Council recommends to the
General Assembly that the specific classification
shall be charitable.
2. The City Clerk is directed to forward an attested copy of
this Resolution to the Honorable Clifton A. Woodrum and to Sara
Bugbee Winn, counsel for House of Care of Southwest Virginia.
3. Except as amended by this Resolution, Resolution No.
32222-101094 shall remain in full force and effect.
ATTEST:
City Clerk
WILBURN C. DIBLING, JR.
CITY ATTORNEY
CITY OF ROANOKR
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
January 9,1995
WILLIAM X PARSONS
STEVEN J. TALL=VI
KAI~4LEEN MARIE K~ONAU
GLADy$ L. YATE$
The Honorable Mayor and Members
Roanoke City Council
Roanoke, Virginia
ge~
Amendment of Resolution supporting tax exemption for
House of Care of Southwest Virginia, Inc.
Dear Mayor Bowers and Members of Council:
On October 10, 1994, you adopted a resolution supporting the request of House of Care of
Southwest Virginia, Inc. for tax exempt status from the General Assembly. My office has been
contacted by the Division of Legislative Services of the Commonwealth of Virginia advising that in
order to satisfy state law the supporting resolution must contain language acknowledging the assessed
value of the property owned by the organization and the corresponding amount of tax.
I am pleased to provide an amendment to your earlier resolution containing the language
requested by the State for your consideration and adoption.
Please do not hesitate to contact me if you have any questions concerning this matter.
With kindest personal regards, I am
Sincerely
Wilburn C. Dibling, Jr.
City Attorney
KMK
Enclosure
cc: The Honorable Clifton A. Woodrum, III
The Honorable Marsha Compton Fielder, Commissioner of Revenue
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
E. Douglas Chittum, Economic Development Specialist
Sara B. Winn, Esquire
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #137-467
The Honorable C. Richard Cranwell, Member
House of Delegates
607 General Assembly Building
Capitol Square
Richmond, Virginia 23219
Dear Delegate Cranwell:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for all children in terms of access,
funding and program quality and which are not under the jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Ccrk
January 11, 1995
File #137-467
The Honorable A. Victor Thomas, Member
House of Delegates
814 General Assembly Building
Capitol Square
Richmond, Virginia 23219
Dear Delegate Thomas:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for all children in terms of access,
funding and program quality and which are not under-~e jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER, CMC/AAE
Cit* Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #137-467
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
810 General Assembly Building
Capitol Square
Richmond, Virginia 23219
Dear Delegate Woodrum:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for all children in terms of access,
funding and program quality and which are not under-~e jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: s m
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #137-467
The Honorable H. Morgan Griffith
Member, House of Delegates
447 General Assembly Building
Capitol Square
Richmond, Virginia 23219
Dear Delegate Griffith:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for al._~l children in terms of access,
funding and program quality and which are not under the jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER, CMC/AAE
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #137-467
The Honorable Malfourd W. Trumbo, Member
Senate of Virginia
State Capitol
P. O. Box 396
Richmond, Virginia 23203
Dear Senator Trumbo:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for all children in terms of access,
funding and program quality and which are not under-~e jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Eric.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 11, 1995
File #137-467
The Honorable J. Brandon Bell, Member
Senate of Virginia
State Capitol
P. O. Box 396
Richmond, Virginia 23203
Dear Senator Bell:
I am enclosing copy of Resolution No. 32335-010995 opposing diversion of public
funds to charter schools that do not insure equity for all children in terms of access,
funding and program quality and which are not under-{~e jurisdiction of local school
boards. Resolution No. 32335-010995 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of January, 1995.
No. 32335-010995.
VIRGINIA,
A RESOLUTION expressing the opposition of City Council to
certain charter schools currently under consideration.
WHEREAS, the Roanoke City School Board adopted its Legislative
Program on November 8, 1994;
WHEREAS, in its Legislative Program, the School Board
recommended support for "legislation that allows local school
boards to establish charter schools" while opposing charter schools
"outside the jurisdiction of the local school board";
WHEREAS, on November 28, 1994, City Council adopted its
Legislative Program incorporating the School Board's entire
Legislative Program, including the statement on charter schools;
WHEREAS, it later became apparent that charter schools being
proposed in Virginia might operate outside the jurisdiction of
local school boards, and at its meeting of December 13, 1994, the
School Board adopted a resolution opposing such charter schools;
WHEREAS, City Council is likewise desirous of expressing its
opposition to charter schools of the type opposed by the School
Board;
WHEREAS, public schools currently offer a variety of
educational options through magnet schools, vocational schools and
other specialized programs, such as the Governor's School, CITY
School and Plato Program, all of which insure equal access to all
students; and
WHEREAS, if certain State laws or regulations hamper the goal
of educational excellence, these laws or regulations should be
identified and addressed to provide relief to all schools and
students;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. City Council opposes diversion of public funds to charter
schools that do not insure equity for all children in terms of
access, funding and program quality and which are not under the
jurisdiction of local school boards.
2. The City Clerk is directed to forward an attested copy of
this resolution to The Honorable J. Brandon Bell, Member, Senate of
Virginia,
Virginia,
Delegates,
Delegates,
Delegates
Delegates,
The Honorable Malfourd W. Trumbo, Member, Senate of
The Honorable C. Richard Cranwell, Member, House of
The Honorable A. Victor Thomas, Member, House of
The Honorable Clifton A. Woodrum, III, Member, House of
and The Honorable H. Morgan Griffith, Member, House of
and to the Clerk of the Roanoke City School Board.
ATTEST:
City Clerk.
WILBURN C. DIBLING, JR.
CiTY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING ~_~ ~'
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 703-~1-2431
January 9, 1995
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY &TYOFINE¥S
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Charter Schools
Dear Mayor Bowers and Council Members:
This is in response to the request of the Council, made at the
December 19, 1994, meeting, that I review the legislative position
of the City with respect to charter schools.
On November 28, 1994, City Council adopted its Legislative
Program including a statement on charter schools. City Council's
statement, based on the position adopted by the Roanoke City School
Board, opposed charter schools "outside the jurisdiction of the
local school board". Subsequent to City Council's action, it
became apparent that charter schools being proposed in Virginia
might operate outside the jurisdiction of local school boards.
Thereafter, at its meeting of December 13, 1994, the School Board
adopted a resolution opposing such charter schools.
By the attached resolution, City Council may express its
opposition to charter schools of the type opposed by the School
Board. The attached resolution opposes diversion of public funds
to charter schools that do not insure equity for all children in
terms of access, funding and program quality and which are not
under the jurisdiction of local school boards.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
cc: W. Robert Herbert, City Manager
June S. Nolley, Clerk, Roanoke City School Board
E. Wayne Harris, Superintendent
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-207
Joseph C. Thomas, Jr., President
Thomas Bros., L.C.
494 Glenmore Drive
Salem, Virginia 24153
Dear Mr. Thomas:
I am enclosing copy of Ordinance No. 32337-010995 accepting the bid of Thomas
Bros., L.C., in the amount of $571,025.22, for the grading, storm drains and
erosion control to Site G in the addition to the Roanoke Centre for Industry and
Technology, upon certain terms and conditions; authorizing the proper City officials
to execute the requisite contract for such work; and rejecting all other bids made to
the City for the work. Ordinance No. 32337-010995 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker,
City Clerk
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ERe.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
'~15 Church Avenue, S.W.. Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-207
Larry G. Conner, Sr., President
Aaron J. Conner General
Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
John H. Laramore, President
Laramore Construction Co., Inc.
P. O. Box 1656
Danville, Virginia 24543
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2920 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
Ralph Shivers, President
Branch Highways, Inc.
P. O. Box 40004
Roanoke, Virginia 24022
Gentlemen:
I am enclosing copy of Ordinance No. 32337-010995 accepting the bid of Thomas
Bros., L.C., in the amount of $571,025.22, for the grading, storm drains and
erosion control to Site G in the addition to the Roanoke Centre for Industry and
Technology, upon certain terms and conditions; authorizing the proper City officials
to execute the requisite contract for such work; and rejecting all other bids made to
the City for the work. Ordinance No. 32337-010995 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, January 9, 1995.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32337-010995.
AN ORDINANCE accepting the bid of Thomas Bros., L.C., for the grading, storm drains and
erosion control to Site G in the addition to the Roanoke Centre for Industry and Technology, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; v~jecting all other bids made to the City for the work;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
I. The bid of Thomas Bros., L.C., in the total amount of $571,025.22, for the grading,
storm drains and erosion control to Site G in the addition to the Roanoke Centre for Industry and
Technology, as more particularly set forth in the January 9, 1995 report of the City Manager to this
Council, such bid being in full compliance with the City's plans and specifications made therefor and
as provided in the contract documents offered said bidder, which bid is on file in the Office of the City
Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of January, 1995.
No. 32336-010995.
1994-95 Capital
emergency.
WHEREAS,
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 Capital Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Government $
RCIT Site G Grading (1) ............................
Fund Balan~e
Reserved Fund Balance - Unappropriated (2) .................................
1) Appropriated
from General
Revenue
2) Reserved Fund
Balance -
Unappropriated
(008-052-9694-9003)
(008-3325)
$ 630,000
(630,000)
31,143,038
630,000
1,041,154
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
January 9, 1995
Council Report No. 95-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
CITY OF ROANOKE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION
PHASE II GRADING
I concur with the recommendations of the attached Bid Committee Report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
January 9, 1995
Council Report No. 95-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
CITY OF ROANOKE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION
PHASE II GRADING
We, the undersigned Bid Committee, hereby submit the attached report for
your consideration.
Respectfully submitted,
Willia-~"White, ~., Cyairman
/_~ihn H. Parrott
William F. Clark
WW/LBC/kh
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
! :' January 9, 1995
Council Report No. 95-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
CITY OF ROANOKE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION
PHASE II GRADING
Back.qround on the subject in chronological order is as follows:
Ao
Invitation to bid was advertised on October 30, 1994. A nonmandatory
prebid conference was held on November 22, 1994.
Bids, followinq proper advertisement, were publicly opened and read
aloud before the Manager of General Services on November 29, 1994.
II.
Current situation is as follows:
Five (5) bids were received with Thomas Bros., L.C. of Salem, Virginia
submitting the Iow bid in the amount of $571,025.22 and one hundred
twenty (120) consecutive calendar days.
The work consists of .qrading, storm drains, and erosion control to Site G
in the addition to the Roanoke Centre for Industry and Technology. The
work will grade Site G to a finished building site and fill the existing
storm detention pond at the Vitramon site.
III.
Issues
A.
B.
C.
__ in order of importance are as follows:
Compliance of bidders with the requirements of the contract documents
Amount of the Iow bid
Fundinq for the proiect
D. Time of completion
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
CITY OF ROANOKE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION
PHASE II GRADING
January 9, 1995
Page 2
IV.
Alternatives in order of feasibility are as follows:
A. Award a contract to Thomas Bros., L.C. in accordance with the contract
documents.
1. Compliance of the bidders with the requirements of the contract
documents was satisfied.
2. Amount of the Iow bid is acceptable. The Iow bid is 17% below
the project estimate of $689,760.
3. Funding for the proiect is available in undesignated capital funds
for this contract.
4. Time of completion is one hundred twenty (120) consecutive
calendar days, which is acceptable.
Reiect all bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the contract
documents would not be an issue.
2. Amount of the Iow bid would probably increase if rebid at a later
date.
3. Fundinq for the proiect would not be encumbered at this time.
4. Time of completion would be extended.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action.
Authorize the City Manager to enter into a contractual agreement, in a
form acceptable to the City Attorney, with Thomas Bros., L.C. in the
amount of $571,025.22 and one hundred twenty (120) consecutive
calendar days for grading, storm drains, and erosion control to Site G in
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
CITY OF ROANOKE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION
PHASE II GRADING
January 9, 1995
Page 3
the addition to the Roanoke Centre for Industry and Technology in
accordance with the contract documents.
Appropriate $630,000.00 from undesignated capital funds to a new
Capital Projects Fund account entitled R.C.I.T. Site G Grading. The
contract contingency.amount noted below will provide for a ten percent
(10%) contract contingency and approximately $1,000.00 in advertising
expenses already incurred.
Contract Amount
Contingency
Advertising
$571,025.22
57,974.78
1,000.00
$630,000.00
Reject the other bids received.
LBC/kh
Attachment:
Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
TABULATION OF BIDS
CITY OF ROANOKE
R.C.I.T. ADDITION PHASE II
ROANOKE, VIRGINIA
JOB NO. 6281
Bids opened by D. Darwin Roupe, Manager, General Services, on Tuesday,
November 29, 1994, at 2:00 p.m.
BIDDER I Base Bid I Time* I Bond
Thomas Bros., L.C. $571,025.22 120 Yes
Allegheny Construction Co., Inc. $634,565.00 120 Yes
Laramore Construction Co., Inc. $696,377.50 120 Yes
Branch Highways, Inc. $720,940.00 120 Yes
Aaron J. Conner General Contractor, Inc. $999,202.40 120 Yes
*Consecutive Calendar Days
Estimated Cost: $689,760.00
Office of the City Engineer
Roanoke, Virginia
January 9, 1995
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #102-223
William H. Robertson, President
Robertson Construction Co., Inc.
P. O. Box 607
Salem, Virginia 24153
Dear Mr. Robertson:
I am enclosing copy of Ordinance No. 32339-010995 accepting the bid of Robertson
Construction Co., Inc., in the amount of $260,026.50, for modifications and repairs
to the Hollins Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions; authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; authorizing
execution of Amendment No. 3 to the City's contract with Mattern and Craig, Inc.,
in the amount of $4,100.00, for a total contract of $277,500.00, for additional
services to be performed in connection with the Hollins Road/Norfolk Avenue Bridge
over Lick Run; and authorizing execution of an agreement and related documents
with Norfolk Southern Corporation or its subsidiary railroads, in the amount of
$55,491.00, for watchman and Hagging protection in connection with the modification
and repair of Hollins Road/Norfolk Avenue Bridge over Lick Run. Ordinance No.
32339-010995 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker,
City Clerk
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MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.. Room 456
Roanoke~ Virginia 2401 I-1536
Telephone: {703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #102-223
Ed Bond
Chief Engineer
Bridges and Structures
Norfolk Southern Corporation
99 Spring Street, S. W.
Atlanta, Georgia 30303
Dear Mr. Bond:
I am enclosing copy of Ordinance No. 32339-010995 accepting the bid of Robertson
Construction Co., Inc., in the amount of $260,026.50, for modifications and repairs
to the Hollins Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions; authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; authorizing
execution of Amendment No. 3 to the City's contract with Mattern and Craig, Inc.,
in the amount of $4,100.00, for a total contract of $277,500.00, for additional
services to be performed in connection with the Hollins Road/Norfolk Avenue Bridge
over Lick Run; and authorizing execution of an agreement and related documents
with Norfolk Southern Corporation or its subsidiary railroads, in the amount of
$55,491.00, for watchman and flagging protection in connection with the modification
and repair of Hollins Road/Norfolk Avenue Bridge over Lick Run. Ordinance No.
32339-010995 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/.~AE
City Clerk
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MARY F. PARKER, CMC/AAE
£?itx Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenuc, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #102-223
Steven A. Campbell, Engineer
Mattern and Craig, Inc.
Consulting Engineers and Surveyors
701 First Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Campbell:
I am enclosing copy of Ordinance No. 32339-010995 accepting the bid of Robertson
Construction Co., Inc., in the amount of $260,026.50, for modifications and repairs
to the Hollins Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions; authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; authorizing
execution of Amendment No. 3 to the City's contract with Mattern and Craig, Inc.,
in the amount of $4,100.00, for a total contract of $277,500.00, for additional
services to be performed in connection with the Hollins Road/Norfolk Avenue Bridge
over Lick Run; and authorizing execution of an agreement and related documents
with Norfolk Southern Corporation or its subsidiary railroads, in the amount of
$55,491.00, for watchman and Hagging protection in connection with the modification
and repair of Hollins Road/Norfolk Avenue Bridge over Lick Run. Ordinance No.
32339-010995 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CM~/AAE
City Clerk
MFP: sm
Ene.
MARY F. PARKER, CMC/AAE
Cily Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
'~15 Church Avenue. S.W., Room 456
Roanoke~ Virginia 240~ !-1536
Telephone: (703) 981-254!
SANDRA H. EAKIN
Deputy Ciy Clerk
January 13, 1995
File #102-223
William D. Gee, President
H & S Construction
P. O. Box 6226
Roanoke, Virginia 24017
Alan G. Soltis, Vice President
Lanford Brothers Co., Inc.
P. O. Box 7330
Hollins, Virginia 24019
Gentlemen:
I am enclosing copy of Ordinance No. 32339-010995 accepting the bid of Robertson
Construction Co., Inc., in the amount of $260,026.50, for modifications and repairs
to the Hollins Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions; authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; authorizing
execution of Amendment No. 3 to the City's contract with Mattern and Craig, Inc.,
in the amount of $4,100.00, for a total contract of $277,500.00, for additional
services to be performed in connection with the Hollins Road/Norfolk Avenue Bridge
over Lick Run; and authorizing execution of an agreement and related documents
with Norfolk Southern Corporation or its subsidiary railroads, in the amount of
$55,491.00, for watchman and flagging protection in connection with the modification
and repair of Hollins Road/Norfolk Avenue Bridge over Lick Run. Ordinance No.
32339-010995 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, January 9, 1995.
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for submitting your bids on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Erie.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32339-010995.
AN ORDINANCE accepting the bid of Robertson Construction Co., Inc., for modification
and repairs to the Hollins Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting ail other bids made to the City for the work; authorizing
the execution of Amendment No. 3 to the City's contract with Mattern & Craig, Inc., for additionai
services to be performed in connection with the Hollins Road/Norfolk Avenue Bridge over Lick Run;
authorizing the execution of an agreement and related documents with Norfolk Southern
Corporation or its subsidiary railroads for watchman and flagging protection in connection with the
modification and repair of Hollins Road/Norfolk Avenue Bridge over Lick Run; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Robertson Construction Co., Inc., in the totai amount of $260,026.50, for
the modifications and repairs to the Hollins Road/Norfolk Avenue Bridge over Lick Run, as more
particularly set forth in the January 9, 1995 report of the City Manager to this Council, such bid
being in full compliance with the City's plans and specifications made therefor and as provided in the
contract documems offered said bidder, which bid is on file in the Office of the City Clerk, be and is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposai made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4.
The City Manager orthe Assistant City Manager is authorized to execute, for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. 3 to the City's contract
with Mattern & Craig, Inc., dated August 6, 1992, in order to provide for additional services in
connection with the Hollins Road/Norfolk Avenue Bridge over Lick Run as more specifically set forth
in the City Mangers report to Council dated Januasy 9, 1995; such amendment shall be in the amount
of $4,100.00, with the total contract to be in the amount of $277,500.00.
5. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, for and on behalf of the City to execute and attest, respectively, an agreement, upon form
approved by the City Attorney, with Norfolk Southern Corporation or its subsidiary railroad for
watchman and flagging protection in connection with the modification and repair of Hollins
Road/Norfolk Avenue Bridge over Lick Run in the amount of $55,491.00 and any other necessary
and appropriate documents setting forth the obligations of each party thereto, upon such terms and
conditions deemed necessary by the City Manager.
6. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNC%L OF THE CITY OF ROANOKE, V%RGINI&
The 9th day of January, 1995.
No. 32338-010995.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 Capital Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the
that certain sections of the
Roanoke
Appropriations, be, and the same are hereby,
to read as follows, in part:
Council of the City of
1994-95 Capital Fund
amended and reordained
A_~_~_~p_~ations
Streets & Bridges
Nollins Road/Norfolk Ave Bridge
$
(1) ................
1)
Appropriated
from General
Revenue
(008-052-9596-9003)
$ 340,518
8,289,996
340,518
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
January 9, 1995
Council Report No. 95-102
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/NORFOLK AVENUE
BRIDGE OVER LICK RUN
I concur with the Bid Committee's recommendation relative to the above project
and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGB/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and 'Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
January 9, 1995
Council Report No. 95-102
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
White,//9
~n H. Parrott
Chairman
William F. Clark
Charles M. Huffine ul/
WW/JGB/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
January 9, 1995
Council Report No. 95-102
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Membersof City Council:
Subject: BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
Background on the subject in chronological order is as follows:
Bridqe was originally bid on May 23, 1994. Bids were rejected by
Council on July 11, 1994, due to the high amount of the Iow bid of
$370,668.
Project was properly readvertised and bids were publicly opened and read
aloud by D. Darwin Roupe, Manager of General Services, on Tuesday,
December 13, 1994, for the modifications and repairs to Hollins
Road/Norfolk Avenue Bridge over Lick Run.
Three (3) bids were received with Robertson Construction Co., Inc.,
submitting the Iow bid in the amount of $260,026.50.
Norfolk Southern will require and provide, on a force account basis,
watchman service and flagman protection they deem necessary for the
safety of Railway operators at an estimated amount of $55,491.00.
Eo
Additional enqineerin.q services were required of Mattern & Craig, Inc.,
Consulting Engineers, in the amount of $4,100.00 due to modification
of the plans and readvertisement of the project.
II.
Current situation is as follows:
A. Bridge repair project has been bid and now needs to be constructed
B. Project consists of replacinq the Hollins Road span across Lick Run and
repairs to the span along Norfolk Avenue.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
January 9, 1995
Page 2
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
A. Authorize the City Manaqer to:
Execute a unit price contract, in a form approved by the City
Attorney, with Robertson Construction Co., Inc., in the amount of
$260,026.50 with 180 calendar days for completion, with a
project contingency of $25,000.00.
Cost is 15.8% below Engineers' estimate and was
competitively bid.
Funding totaling $285,026.50 is available in Transfer to
Capital Projects account number 001-004-9310-9508 and
may be appropriated to a new account to be established by
the Director of Finance.
Execute an agreement with Norfolk Southern Railway for
watchman and flagging protection in the amount of $55,491.00.
Cost is an estimate provided by Norfolk Southern Railway
based on the contract time of 180 calendar days.
Funding totaling $55,491.00 is available in Transfer to
Capital Projects account number 001-004-9310-9508 and
may be transferred to a new account to be established by
the Director of Finance.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
January 9, 1995
Page 3
Bo
o
Execute Amendment No. 3 to the Engineerinq Services Agreement
with Mattern & Craig, Inc. in the amount of $4,100.00.
Resolution authorizing original agreement authorized an amount
not to exceed $272,700.00. Amount of agreement with
Amendment Nos. 1 and 2 is $273,400.00; therefore, Amendment
No. 3 requires Council authorization.
Cost is based on manhours required to make revision and
printing cost for readvertisement of the project.
Funding is available from the project contingency in account
number 003-056-8463-9055.
Do not authorize the City Manaqer to:
1. Execute a contract with Robertson Construction Co., Inc.
a. Cost would be based on future bids.
Fundinq would remain in account number 001-004-9310-
9508.
2. Execute an aqreement with Norfolk Southern Railway.
Cost would not be an issue as Norfolk Southern's services
would not be needed if the bridge is not repaired.
b. Funding would remain in the account.
3. Execute Amendment No. 3 with Mattern & Craig, Inc.
a. Cost would remain as services have been provided.
b. Funding would remain in project contingency.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
January 9, 1995
Page 4
V. Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute a unit price contract with
Robertson Construction Co., Inc., for modifications and repairs to the
Hollins Road/Norfolk Avenue Bridge over Lick Run in the amount of
$260,026.50 and authorize a project contingency of $25,000.00.
o
Authorize the City Manager to execute an agreement with Norfolk
Southern Railway for watchman and flagging protection in the amount
of $55,491.00.
Authorize the City Manager to execute Amendment No. ,3 to the
Engineering Services Agreement with Mattern & Craig, Inc., in the
amount of $4,100.00. Funds are available in project contingency
account number 003-056-8463-9055.
Appropriate $340,518.00 to a new account to be established by the
Director of Finance in the Capital Projects Fund.
5. Reiect the other bids received.
WRH/JGB/kh
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
Tax Compliance Auditor
TABULATION OF BIDS
MODIFICATIONS AND REPAIRS TO HOLLINS ROAD/
NORFOLK AVENUE BRIDGE OVER LICK RUN
Bids opened by D. D. Roupe, Manager, General Services, on Tuesday, December 13, 1994, at 2:00
p.m.
Bid Alternates
Bid Base Bid +
Contractor Bond Base Bid A B C Bid Alternates
Robertson Construction Yes 9210,026.50 925,000.00 $20,000.00 95,000.00 9260,026.50
Co., Inc.
Lanford Brothers Co., Inc. Yes 300,073.00 21,000.00 18,000.00 2,700.00 341,773.00
H & S Construction Yes 424,250.00 20,000.00 18,000.00 3,000.00 465,258.00
Estimated Cost: $308,800.00
Mattern & Craig, Inc.
701 First Street, S.W.
Roanoke, Virginia 24016
Office of the City Engineer
Roanoke, Virginia
January 9, 1995
MAR~, F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-468
Mr. Charles C. Harris
5956 Cove Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Harris:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Oeputv City Clerk
January 13, 1995
File #27-468
Ms. Betty A. Kiser
P. O. Box 7456
Roanoke, Virginia 24019
Dear Ms. Kiser:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Eno.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke. Virginia 240l 1-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-468
Ms. Doris E. Lackey
c/o First California Mortgage
Tax Department
P. O. Box 10328
Reno, Nevada
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CM~/AAE
City Clerk
MFP: sm
Ene.
MARY F. PARKER, CMC/AAE
City Clark
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 2401 I-1536
lelephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-468
Mr. James C. Rodgers, Jr.
P. O. Box 67
Cloverdale, Virginia 24077
Dear Mr. Rodgers:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Wiiliamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenuc~ S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-254I
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File //27-468
Ms. Gloria H. Smith
1615 Wayne Street, N. E.
Roanoke, Virginia 24012
Dear Ms. Smith:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC'/AAE
City Clerk
MFP: sm
Erie.
MARY F. PARKER, CMC/AAE
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deput.~ City Clerk
January 13, 1995
File #27-468
Mr. James R. Willis
1000 Mountain View Road
Vinton, Virginia 24179
Dear Mr. Willis:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City CIcrk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City C erk
January 13, 1995
File #27-468
Mr. Calvin E. Ashe
c/o First Virginia Mortgage
Tax Department
P. O. box 6530
Falls Church, Virginia 22646
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMCP~AE
City Clerk
MFP: sm
Eno o
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.~ Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-468
Mr. and Mrs. James L. Crosby
2027 Orchard Lane Drive
DaleviIle, Virginia 24083
Dear Mr. and Mrs. Crosby:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F~ Parker, CMCTAAE
City Clerk
MFP: sm
Eric
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deput~, City Clerk
January 13, 1995
File #27-468
Mr. Coy R. Lamm, Jr.
1012 Hamilton Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Lamm:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 1995, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eric o
MARY F. PARKER, CMC/AAE
C/ty Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File//27-468
Dana A. Walker
Hall Associates, Inc.
213 S. Jefferson Street
Suite 1007
Roanoke, Virginia 24011
Dear Ms. Walker:
I am enclosing copy of Ordinance No. 32316-010995 authorizing vacation of portions
of sanitary sewer easements across properties identified by Roanoke City Tax Nos.
3071003, 3071005, and 3071008 through 3071019, inclusive, in connection with the
Williamson Road Storm Drain Project, upon certain terms and conditions. Ordinance
No. 32316-010995 was adopted by the Council of the City of Roanoke on first reading
on Monday, December 19, 1994, also adopted by the Council on second reading on
Monday, January 9, 199§, and will take effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC[AAE
City Clerk
MFP: sm
Enc o
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of January, 1995.
No. 32316-010995.
VIRGINIA,
AN ORDINANCE authorizing the vacation of portions of sanitary
sewer easements across properties identified by Roanoke City Tax
Nos. 3071003, 3071005, and 3071008 through 3071019,
connection with the Williamson Road Storm Drain
certain terms and conditions.
inclusive, in
Project, upon
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney,
appropriate documentation providing for the vacation of portions of
sanitary sewer easements across properties identified by Roanoke
City Tax Nos. 3071003, 3071005, and 3071008 through 3071019,
inclusive, upon certain terms and conditions as more particularly
described in the report to this Council dated December 19, 1994.
ATTEST:
City Clerk.
1,_gDecember 19, 1994
Report No. 94-340
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Abandonment of Sanitary Sewer Easements
Williamson Road Storm Drain Projects
The attached report was considered by the Water Resources
Committee at its regular meeting on December 12, 1994. The
Committee recommends that Council authorize the abandonment of
existing sanitary sewer easements no longer needed, in accordance
with conditions stated in the attached report.
Respectfully submitted,
E 1 i~z~ t h~T .~ Bo~w~ e s ,~C h~a i r~ e~z s o n
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
City Engineer
Dana A. Walker, Hall Associates, Inc.
CITY OF ROANOKE
Interdepartmental Communication
DATE:
TO:
FROM:
SUBJECT:
December 12, 1994
Members, Water Resources Committee
~(it I~.'Kiser, Director, Utilities and Operations thru
W. Robert Herbert, City Manager
ABANDONMENT OF SANITARY SEWER EASEMENTS
WlLLIAMSON ROAD STORM DRAIN PROJECTS
Background on the subject in chronological order is as follows:
Williamson Road Storm Drain project easements were, whenever
possible, used to accommodate both storm drain and sanitary sewer
lines.
The new sewer line is in place and portions of the old sewer line have
been abandoned.
II.
Current situation is as follows:
Vacation of the easements for unused portions of sewer line for three
lots on Compton Street has been requested by the property owner. An
abandoned sewer line on adjacent lots is also recommended to be
included in the vacation of these easements.
Exist n.q sewer easements must be vacated by City Council. The parcels
involved are Tax Numbers 3071003, 3071005, and 3071008 through
3071019. All are shown on the attached map.
III.
Issues in order of importance are:
A. Need
B. Property owner's concerns
Members, Water Resources Committee
ABANDONMENT OF SANITARY SEWER EASEMENTS
WlLLIAMSON ROAD STORM DRAIN PROJECTS
December 12, 1994
Page 2
IV.
Alternatives in order of feasibility are:
Committee recommend that City Council authorize the vacation of
existing sanitary sewer easements no longer needed. (See attached
map.)
1. Need to vacate easements and remove unnecessary
encumbrances on these parcels will be met.
Property owner's concern to regain full utilization of their property
will be met and the City will be relieved of maintenance
obligations.
Committee not recommend that City Council authorize the vacation of
existing easements.
Need to vacate easements and remove unnecessary
encumbrances on these parcels will not be met.
Property owner's concern will be the restricted use of their
property and the City will be responsible for maintaining the old
sewer line.
Mo
Recommendation is that Committee recommend that City Council authorize the
abandonment of the old sewer line and easement as shown on the attached
map, in accordance with Alternative "A".
KBK/SEF/kh
Attachments
CC.'
City Attorney
Director of Finance
Director of Public Works
City Engineer
Dana A. Walker, Hall Associates, Inc., 213 S. Jefferson Street, Suite 1007,
Roanoke, Virginia 24011
TAX # OWNERS NAME
5071001 LEO W. & NORMA J' YEASS
5071003 COY ROGER I. AMM JR.
3071005 CHARLES C. HARRIS
5071008 DANA A. WALKER
5071009 DANA A. WALKER
5071010 DANA A. WALKER
5071011 JAMES L. & LINDA S. CROSBY'
3071012 CALVIN E. AS;ME
5071015 CALVIN E. ASHE
3071014- JAMES R. WILDS
3071015 GLORIA H. SMITH
3071016 JAMES C. RODGERS JR.
5071017 DORIS E. LACKEY
30'71018 BETTY ARLENF CARTER KISER
5071019 BETTY ARLENE CARTER KISER
,307102O CARROLL L. CROFT
3071021 DOROTHY O. (;USllN
,;¢¥c, 77
MARY F. PARKER, CMC/AAE
Cit? Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #67-165-169-373-468
Richard Willis, President
Old Southwest, Inc.
614 Walnut Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Willis:
I am enclosing copy of Ordinance No. 32319-010995 authorizing renewal of a lease
agreement between the City and Old Southwest, Inc., of a certain City-owned
structure known as the Alexander-Gish House, located in Highland Park, together
with an outbuilding and parking lot, said lease renewal term to be for a period of five
years, with no lease fee, commencing January 1, 1995 and terminating December 31,
1999, upon certain terms and conditions. Ordinance No. 32319-010995 was adopted
by the Council of the City of Roanoke on first reading on Monday, December 19,
1994, also adopted by the Council on second reading on Monday, January 9, 1995,
and will take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/KAE
City Clerk
MFP: sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of 3anuary, 1995.
No. 32319-010995.
AN ORDINANCE authorizing the renewal of a lease agreement
between the City and Old Southwest, Inc., of a certain City-owned
structure known as the Alexander-Gish House, located in Highland
Park, together with an outbuilding and parking lot, upon certain
terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and
attest, respectively, on behalf of the City, a renewal of the lease
agreement dated December 22, 1989, between the City and Old
Southwest, Inc., providing for the lease of a certain City-owned
structure known as the Alexander-Gish House, located in Highland
Park, together with an outbuilding and parking lot, said lease
renewal term to be for a period of five (5) years with no lease
fee, and to commence as of January 1, 1995 and terminate December
31, 1999; such lease to be in form approved by the City Attorney
and to contain such other terms and conditions as are approved and
required by the City Manager, as more fully set out in the report
to this Council dated December 19, 1994.
ATTEST:
City Clerk.
December 19, 1994
Report No. 94-343
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Alexander-Gish House Lease Renewal
641 Walnut Avenue, S.W.
The attached report was considered by the Water Resources
Committee at its regular meeting on December 12, 1994. The
Committee recommends that Council authorize the appropriate City
officials to execute a lease agreement in a form acceptable to
the City Attorney for the Alexander-Gish House, for a five (5)
year term, January 1, 1995 through December 31, 1999, for a lease
fee of One Dollar ($1.00) per year, in accordance with conditions
stated in the attached report.
Respectfully submitted,
Elizabeth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Real Estate Agent
Chief, Billings & Collections
Neighborhood Partnership Coordinator
Old Southwest, Inc.
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE: December 12, 1994
TO: IV~emJ3ers, Water Resources Committee
FROM[x` c~.Ki~_,,~se~ Director, Utilities and Operations thru
"~'VV. RobeCt'Herbert, City Manager
SUBJECT: ALEXANDER-GISH HOUSE LEASE RENEWAL
641 WALNUT AVENUE, S.W.
Background in chronological order is as follows:
Orig na Lease with Old Southwest Neighborhood Alliance was authorized
December 10, 1979, by Ordinance No. 24929.
Lease assignment from the Alliance to the Old Southwest Neighborhood
Foundation, Inc. was made in 1981.
Lease has been extended for two additional five year periods by Ordinance
No. 27521, adopted April 22, 1985, and Ordinance No. 29874-121189,
adopted December 11, 1989.
D. Old Southwest, Inc. is the current name of the former Old Southwest
Neighborhood Foundation, Inc.
II. Current situation is as follows:
A. Lease will expire on December 31, 1994.
Extension of Pease for a term of five (5) years, from January 1, 1995,
through December 31, 1999, has been requested by Old Southwest, Inc.
Lease fee to be One ($1.00) Dollar per year.
Members, Water Resources Committee
ALEXANDER-GISH HOUSE LEASE RENEWAL
641 WALNUT AVENUE, S.W.
December 12, 1994
Page 2
III. Issues in order of importance are:
A. Neiqhborhood orqanization support
B. Timing
C. Maintenance cost
D. Utility costs
E. Liability insurance and indemnification
IV. Alternatives in order of feasibility are:
Committee recommend that City Council authorize the appropriate City
officials to execute a lease agreement in a form acceptable to the City
Attorney for the Alexander-Gish House, for a five (5) year term, January 1,
1995, through December 31, 1999, for a lease fee of One ($1.00) Dollar
per year·
Neighborhood orqanization support will be provided by Council to
permit the continued use and maintenance of the facility,
Timinq to accomplish execution of lease prior to expiration of current
lease is met.
Maintenance cost for routine maintenance will be provided by the
lessee.
4. Utility costs will be funded by the lessee.
5. Liability insurance and indemnification to be provided as specified in
Attachment A.
Members, Water Resources Committee
ALEXANDER-GISH HOUSE LEASE RENEWAL
641 WALNUT AVENUE, S.W.
December 12, 1994
Page 3
Committee not recommend that City Council authorize the appropriate City
officials to execute a renewal of the lease for the Alexander-Gish House.
1. Neighborhood organization support for the continued use and
maintenance of the facility will be in question.
2. Timing to accomplish execution of lease prior to expiration of current
lease is not met.
3. Maintenance cost will revert to the City.
4. Utility costs, if any, will revert to the City.
5. Liability insurance and indemnification would not be an issue.
Recommendation: Committee recommend that City Council authorize the
appropriate City officials to execute a lease agreement in a form acceptable to
the City Attorney for the Aiexander-Gish House, for a five (5) year term,
January 1, 1995, through December 31, 1999, for a lease fee of One (81.00)
Dollar per year.
WRH/KBK/SEF/kh
CC:
City Attorney
Director of Finance
Chief, Billings & Collections
Neighborhood Partnership Coordinator
Old Southwest, Inc., 641 Walnut Avenue, S.W., Roanoke, Virginia 24016
ATTACHMENT A
INSURANCE FOR ALEXANDER-GISH HOUSE
Old Southwest, Inc. agrees that it will protect, indemnify and save harmless the City
from the claims of all persons arising as the result of the activities of Old Southwest,
its members, employees, and agents, in the leased premises and on the accompanying
grounds, and that it will secure, maintain, pay for and keep in force, until the
expiration of this lease, commercial general liability insurance written on an occurrence
basis with a limit of no less than $1,000,000 (one million dollars). Old Southwest,
Inc. shall name the City of Roanoke, its officials, officers, employees, agents and
volunteers as additional insureds on said policy, and shall provide the City with a copy
of the certificate of insurance prior to January 31 of each year of the lease.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #27-169-468-514
Ms. Hunter H. Burrow
4323 Belle Aire Circle, S. W.
Roanoke, Virginia
Dear Ms. Burrow:
I am enclosing copy of Ordinance No. 32320-010995 granting a conditional permit for
a private pressurized sewer line, encroaching no more than 7.5 feet over and into
the right-of-way of Belle Aire Circle, S. W., upon certain terms and conditions.
Ordinance No. 32320-010995 was adopted by the Council of the City of Roanoke on
first reading on Monday, December 19, 1994, also adopted by the Council on second
reading on Monday, January 9, 1995, and wili be in full force and effect at such time
as the City Engineer approves the design of the private pressurized sewer line and
a copy, duly signed, sealed, attested, and acknowledged by the permittee, has been
admitted to record, at the cost of the permittee, in the Office of the Clerk of the
Circuit Court of the City of Roanoke, and shall remain in effect only so long as a
valid, current certificate evidencing the general public liability insurance required
in Paragraph 5 of the abovereferenced ordinance is on flie in the Office of the City
Clerk.
Please sign and return two copies of Ordinance No. 32320-010995, as weli as the
Certificate of Insurance, to the City Clerk's Office, Room 456, Municipal Building,
215 Church Avenue, S. W., Roanoke, Virginia 24011-1536.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of January, 1995.
No. 32320-010995.
AN ORDINANCE granting a conditional permit for a private
pressurized sewer line, encroaching over and into the right-of-way
of Belle Aire Circle, S.W., upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the current owner, Hunter H.
Burrow, her grantees, assignees, or successors in interest
("Permittee"), of the property bearing Official Tax No. 5140207,
otherwise known as 4323 Belle Aire Circle, S.W, within the City of
Roanoke, to construct and maintain a private pressurized sewer line
encroaching no more than 7.5 feet over and into Belle Aire Circle,
as more fully described in a report of the Water Resources
Committee dated December 19, 1994, on file in the Office of the
City Clerk.
2. Said permit, shall be revocable at the pleasure of the
Council of the City of Roanoke. If the City revokes this permit,
relocation of the private pressurized sewer line shall be at the
sole expense of Permittee.
3. It shall be agreed by the Permittee that, in
constructing, using and maintaining such encroachment, the
Permittee covenants and agrees to indemnify and save harmless the
City of Roanoke, its officials, officers and employees from all
claims for injuries or damages to persons or property that may
arise by reason of the above-described encroachment over public
right-of-way.
4. Permittee shall maintain or
pressurized sewer line, even in the event
caused by City personnel or contractors.
5. Permittee shall for the duration
repair the private
of damage to the line
of this permit, with
respect to claims arising out of the construction, maintenance and
use of the private pressurized sewer line and areas permitted to
encroach into City right-of-way hereunder, maintain on file with
the City Clerk's Office evidence of general public liability
insurance, with limits of liability of not less that $500,000 (Five
Hundred Thousand Dollars) combined bodily injury liability,
including death, and property damage liability for any one
occurrence, and including the City of Roanoke, its officers,
employees and agents as additional insureds. Such insurance may
not be canceled without 10 days written advance notice of
cancellation being provided to the City of Roanoke.
6. Permittee shall pay for any and all construction cost of
the private pressurized sewer line. Permittee shall pay any and
all inspection and/or permit fees subject to connection through a
private easement. Permittee shall also pay the appropriate
connection fees.
7. This ordinance shall be in full force and effect at such
time as the City Engineer approves the design of the private
pressurized sewer line and a copy of this ordinance, duly signed,
sealed, attested, and acknowledged by Permittee, has been admitted
to record, at the cost of the Permittee, in the Office of the Clerk
of the Circuit Court of the City of Roanoke and shall remain in
effect only so long as a valid, current certificate evidencing the
insurance required in Paragraph 5 above is on file in the office of
the City Clerk.
ATTEST:
City Clerk.
ACCEPTED and EXECUTED by the undersigned this
· 19
Hunter H. Burrow
COMMONWEALTH OF VIRGINIA S
S To-Wit:
The foregoing instrument
jurisdiction aforesaid this
Hunter H. Burrow.
My Commission expires:
day of
(SEAL)
was acknowledged before me in my
__ day of , 19 , by
Notary Public
December 19, 1994
Report No. 94-344
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Revocable Permit - Private Pressurized
Sewer Line in Public Right-of-Way
The attached report was considered by the Water Resources
Committee at its regular meeting on December 12, 1994. The
Committee recommends that Council authorize a revocable permit to
Hunter Burrow, her successor and assigns to the house at 4323
Belle Aire Circle providing those successor(s) and assign(s)
agree to the conditions stated in the attached report and
providing the City Engineers approve the design of the private
pressurized sewer line to be constructed in the permit area.
Respectfully submitted,
EliZabeth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
City Engineer
ULS Manager
Building Commissioner
Risk Manager
Ms. Hunter Burrow
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
December 12, 1994
~4~mbers~ Water Resources Committee
~B. /{-~ser, Director of Utilities & Operations thru
W. Robert Herbert, City Manager~__--~ ~ ~
Revocable Permit - Private Press~ized Sewer Line
in Public Right-of-Way
Background on the subject in chronological order is:
A single family home is being constructed by Hunter
Burrow on Belle Aire Circle as shown on the attached
map.
Water service is available from a water line existing
in the street in front of the lot.
Sewer service is not available under normal conditions
pertaining to the extension of sewer service. The
location of the proposed home is several feet lower in
elevation than of the current terminus of the existing
public gravity sewer lines in Belle Aire Circle and
Crestmoor Drive.
A private pressurized sewer line is needed to transmit
the sewage from the proposed home to the existing
manhole on the end of the line in Belle Aire Circle.
Construction permit was issued to contractor for Ms.
Burrow for her home construction on assurance that a
private easement for the private sewer line would be
provided to Ms. Burrow across the lot located at 4307
Belle Aire Circle. That property owner reversed his
decision on the day of closing for the easement.
II. Current situation is as follows:
Revocable permit to encroach in the public right-of-way
is necessary in order to provide public sanitary sewer
service as requested per attached letter.
III. Issues in order of importance are:
A. Need for revocable encroachment permit
B. Cost to City for construction, maintenance, and/or
relocation
Page 2
IV. Alternatives in order of feasibility are:
A. Committee recommend that Council authorize a revocable
permit to permit the construction and maintenance of a
pressurized sewer line in a 7.5 foot wide area of the
public right-of-way as shown on the attached map.
Conditions the applicant has agreed to in order to
receive the permit are:
Construction cost will be at the applicant's
expense
Maintenance cost will be at the applicant's
expense
Relocation cost, if required, will be at the
applicant's expense.
Repair cost, including cost of repairs to the City
street, regardless of the cause, will be at the
applicant's expense.
Standard connection fees and permits will apply to
the applicant
Public indemnification liability insurance naming
the City as co-insured up to $500,000 limit will
be provided by the applicant at her expense and
remain in full force and effect during the life of
the encroachment.
1. Need for revocable encroachment permit is met.
Cost to the City for construction, maintenance,
and/or relocation is zero.
Committee recommend that Council refrain from
authorizinq the revocable permit.
1. Need for the revocable permit is not met.
2. Cost to the City becomes a moot issue.
Recommendation: Committee recommend that Council authorize
a revocable permit to Hunter Burrow, her successor and
assigns to the house on Belle Aire Circle, providing those
Page 3
successor(s) and assign(s) agree to the previously stated
conditions, in accordance with Alternative "A" and providing
the City Engineers approve the design of the private
pressurized sewer line to be constructed in the permit area.
KBK:afm
Attachments
CC:
City Attorney
Director of Finance
City Clerk
City Engineer
ULS Manager
Building Commissioner
Risk Manager
Hunter Burrow
December 1, 1994
Kit B. Kiser
Director of Utilities and Operations
215 Church Ave., SW
Room 354
Roanoke, VA 24011
Dear Mr. Kiser,
Having exhausted all other feasible options to acquire sewer service for my
new home to be located at 4323 Belle Aire Circle, Roanoke, VA, I am now
requesting a revokable license to encroach in the public right-of-way, by no
more than 7.5 feet, to construct and maintain a private pressurized sewer
line.
I will agree to the following restrictions~
1) To maintain the line, understanding that the City of Roanoke has no
duty to maintain or repair this line, even in the event of damage to
the line caused by city personnel.
2) Relocation of this line if required by the city, at my expense.
3) To maintain public liability insurance, naming the City of Roanoke
as "additional insureds" in the amount of $1,000,000.00 during the
life of the encroachment license.
4) To pay any and all inspection and/or permit fees subject to
connection through a private easement.
5) I agree to pay the appropriate connection fees to the existing line.
I greatly appreciate your consideration of this request.
Sincerely,
Hunter H. Burrow
×o~
2Z6.0
MARY F. PARKER, CMC/AAE
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #66-322
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
At a regular meeting of the Council of the City of Roanoke held on Monday,
January 9, 1995, Ms. Lola R. Reynolds-Lee appeared before Council in connection
with acquiring, at no charge, a City of Roanoke business license to operate as a
gypsy palm reader; and also raised question as to the responsible party to pay for
damages to a rock wall in the vicinity of her property.
On motion, duly seconded and adopted, the matter was referred to you for
appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc: Ms. Lola R. Reynolds-Lee, 902 Patterson Avenue, S. W., Roanoke, Virginia
24016
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #216-236-450
Maryellen F. Goodlatte, Attorney
200 First Campbell Square
Roanoke, Virginia 24011
Dear Ms. Goodlatte:
I am enclosing copy of Resolution No. 32340-010995 authorizing execution of an
agreement with Trompeter Brothers, L.C. for use of the CDBG funded Economic
Development Investment Fund for the rehabilitation of 311,313 and 315 Market Street
and 24 Church Avenue, as more particularly set forth in a report of the City
Manager under date of January 9, 1995. Resolution No. 32340-010995 was adopted
by the Council of the City of Roanoke at a regular meeting held on Monday,
January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Ene.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of January, I995.
No. 32340-010995.
A RESOLUTION authorizing execution of an agreement with Trompeter Brothers, L.C.
("TBLC") for use of the CDBG funded Economic Development Investment Fund, for the
rehabilitation of 311, 313 and 315 Market Street and 24 Church Avenue.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistance City Manger and the City Clerk are hereby authorized on behaifofthe City to execute and
attest, respectively, an agreement with Trompeter Brothers, L.C. for the use of the CDBG funded
Economic Development Investment Fund for the rehabilitation of 311, 313 and 315 Market Street
and 24 Church Avenue, all as more particularly set forth in the City Manager's report to Council
dated January 9, 1995, said agreement to be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
'January 9, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Background:
A.
Bo
Co
Approval of Loan Agreement for use of the CDBG Funded Economic
Development Investment Fund
Economic Development Investment Fund is a CDBG funded program authorized
by City Council, Resolution No. 31977-050994, adopted May 9, 1994.
Purpose of the program is to provide funding for the rehabilitation of eligible
historic properties located within the Downtown Service District.
~ are as follows:
· $100,000 available
· may be a grant or loan
CDBG funds can only represent one-fourth of total project expenditure
· buildings must be eligible for historic designation
II.
Current Situation:
Ao
An application to participate in the Economic Development Investment Fund
program has been received by the City from Phillip Trompeter, representing
TROMPETER BROTHERS, L.L.C. (TBLLC).
Bo
Subject property to be renovated is owned by TBLLC and is located at 311,313
and 315 Market Street and 24 Church Avenue in the historic City Market. Lack
of maintenance is causing these historic buildings to deteriorate.
Co
Rehabilitation of these structures is proposed by TBLLC in a three-phase process
at a total cost of $700,000.
Honorable Mayor and Members of City Council
Page 2
January 9, 1995
Do
A loan aereement with the following terms has been negotiated by the applicant
and the City:
$100,000 will be loaned to TBLLC to assist in phase I of the rehabilitation
project, involving stabilization of the structures
· interest rate is 3%
no interest or principal payments will be required for the first two years;
at the end of the second year (March 30, 1997), accrued interest for the
first two years shall be paid
years 3-10 require principal and interest payments based on a 20 year
amortization schedule
· loan will balloon at the end of 10 years (payable in full)
if a minimum of $400,000 has not been invested by TBLLC within 5
years, the loan is payable in full to the City
10% of the funds may be used for architectural and engineering services,
the remaining for actual construction
· total investment by TBLLC shall not be less than $700,000
Phase I Stabilization work to be completed according to the conditions of the loan
agreement is as follows:
· replacement of roof
· replacement of windows
· repair and replacement of cornices
· removal of brick infill windows at 24 Chruch Avenue and replacement
with new windows
· cleaning of exterior masonry
· removal of all signage
Honorable Mayor and Members of City Council
Page 3
January 9, 1995
III.
Issues:
A.
B.
C.
D.
E.
Funding
Timing
Compliance with applicable regulations
Historic Preservation
Economic/Community Development
IV. Alternatives:
Ao
Authorize the City Manager to execute an Agreement with TBLLC, in a form
approved by the City Attorney, loaning $100,000 in CDBG funds for the
stabilization of 311, 313 and 315 Market Street and 24 Church Avenue on the
terms and conditions set forth above.
1. Funding is available in Account No. 035-092-9230-5136.
Timing is critical in that TBLLC desires to stabilize the structures before
severe winter weather can further deteriorate them.
o
Compliance with applicable regulations is assured through contract review
by the City Attorney's office and project monitoring by the City's Office
of Grants Compliance.
Historic Preservation program by the City will be enhanced by the
stabilization and complete rehabilitation of three historic structures.
Economic Development program of the City will be advanced in terms of
enhanced downtown image due to rehabilitation of historic buildings.
Bo
Do not authorize the City Manager to execute an A~,reement with TBLLC, in a
form approved by the City Attorney, loaning $100,000 in CDBG funds for the
stabilization of 311, 313 and 315 Market Street and 24 Church Avenue on the
Honorable Mayor and Members of City Council
Page 4
January 9, 1995
terms and conditions set forth above.
1. Funding for future eligible projects will remain in Account No. 035-092-
9230-5136.
2. Timing will not be met to stabilize the buildings before severe winter
weather.
Compliance with applicable re~,ulations is not an issue.
Historic Preservation program will not be advanced.
Economic Development opportunity will be lost.
V. Recommendation:
Authorize the City Manager to execute an Agreement with TBLLC, in a form
approved by the City Attorney, loaning $100,000 in CDBG funds for the
stabilization of 311, 313, and 315 Market Street and 24 Church Avenue on the
terms and conditions set forth above.
Respectfully submitted,
City Manager
WRH/EDC/ga
Attachments
CC:
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Charles A. Harlow, Grants Compliance
Kit B. Kiser, Director, Utilities and Operations
MARY F, PARKER, CMC/AAE
Chy Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
January 13, 1995
File #514
Mr. Douglas Basham
2542 Lofton Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Basham:
At a regular meeting of the Council of the City of Roanoke held on Monday,
January 9, 1995, a public hearing was held on your request that a 15-foot wide
public alley lying between Official Tax Nos. 1551132 and 1551104 extending in a
southeasterly direction from Lofton Road, S. W., for a distance of approximately 160
feet, be permanently vacated, discontinued and closed.
On motion, duly seconded and adopted, the request was denied.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
pc:
Mr. and Mrs. Gary W. Hutchinson, 2453 Livingston Road, S. W., Roanoke,
Virginia 24015
Mr. Billy Sowers, Route 1, Box 696, Vinton, Virginia 24179
Ms. Marion J. Thacker, 2467 Livingston Road, S. W., Roanoke, Virginia
24015
Mr. Andrew S. Hamer, 2449 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Donald R. Proffit, 2445 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Dan O. McConnell, 2441 Livingston Road, S. W., Roanoke, Virginia 24015
Messrs. Jeffrey T. Cochran and Robert Mulhasuer, 2437 Livingston Road,
S. W., Roanoke, Virginia 24015
Mr. Douglas Basham
January 13, 1995
Page 2
po:
Ms. Edith Driscoll, et al, c/o T. Jo Driscoll, 2433 Livingston Road, S. W.,
Roanoke, Virginia 24015
Ms. Ellen Louise Gott Shaw, 2429 Livingston Road, S. W., Roanoke, Virginia
24015
Mr. William R. Poff, 2425 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Steven M. Wilhelm, 24~q Livingston Road, S. W., Roanoke, Virginia 24015
Three Putt Properties, 2415 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Robert Mitchell, Jr., 2416 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Francis R. Wright, 2420 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Dennis R. Brickey, 2424 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. James R. Eaton, 2428 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Ferris J. Goria, Jr., 2432 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. John B. Clarke, 2436 Lofton Road, S. W., Roanoke, Virginia 24015
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Roanoke City Planning Commission
January 9, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application of Douglas Basham to close and vacate a portion of an alley
extending in a southeasterly direction from Lofton Road, S.W., for a
distance of approximately 160 feet.
I. BackgLound:
Apolication of Douglas Basham was initially submitted to the City on June 7,
1994, requesting the closure and vacation of a portion of an alley shown on the
City's official maps as a part of the City's public alley system.
Official disposition of Mr. Basham's application has been complicated by the
following issues:
The subject alley was created in 1924 as a part of a residential
subdivision, plated by the Weaver Heights Corporation. This subdivider
and owner specifically provided thereon that the alleys within the
subdivision area not intended or dedicated for public use. City maps
indicate that the alley is part of the City's system of streets and alleys.
Accordingly, there is doubt as to the City's interest in the subject
property.
City, over the span of the past 70 years, has apparently made no effort to
open, construct or prepare the subject alley for public use or for use of
any abutting property owner.
Neighborhood opinion is divided on the issue. Twenty-nine lots abut the
alley system in this residential block. Public comment and written
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of Council
Page 2
statements provided to the Planning Commission indicate that community
opinion on the issue is divided as follows:
a. 17 property owners are in favor of closing the alley.
3 property owners o__~pose the closure of the alley.
c. 9 property owners have not re _s~onded to the issue.
1 of the property owners listed in Co.) above, wants the City to
open the alley.
C. Official action on Mr. Basham's application has progressed as follows:
Planning Commission initially reviewed the application on July 6, 1994,
and by a vote of 3-2 recommended that City_ Council approve Mr.
Basham's request to close and vacate the subject alley section.
i ncil rev, wed the application and the recommendation of the
Planning Commission on September 12, 1994. City Council referred the
amflicafion back to the Planning Commission for further study and
recommendation.
Plannine Commission staff, on October 19, 1994, met with the applicant
and other affected property owners to discuss the possibility of reaching
a mutual agreement on the future use of the subject alley. Property.
wn Id not a tee on the future status of the subject alley.
o
Application was scheduled to be reheard by the Planning Commission on
November 2, 1994. Application was subsequently carried over to the next
scheduled meeting at the request of an abutting property owner and with
the consent of the applicant.
Planning, Commission reviewed the application a~,ain at its regular meeting of
December 7, 1994. Commission members heard the recommendation of the
Planning staff, which included the following:
1. City had no interest in title to the subject alley.
City had apparently not used or maintained the alley for public use, at any
time, since its original platting.
Disposition and future use of the alley should be decided by owners of lots
within the subdivision.
Members of Council
Page 3
II.
Issues:
A.
B.
C.
D.
E.
F.
Commission should recommend that City Council approve the applicant's
request,, thereby vacating such interest as the City may have, if any, in
the subject alley.
Plannin~ Commission heard comments from the following property owners:
Mr. Basham and Ms. Margaret Keyser (2701 Guilford Avenue) spoke in
favor of the requested closure.
Mrs. Kathy Hutchinson (2453 Livingston Road) and Mr. Gary Thacker
(2567 Livingston Road) spoke in opposition to the requested closure.
Mr. Basham submitted the signed statements of 17 abutting property
owners to the Commission.
Traffic impact.
Utilities within the subject alley.
Creation of a dead-end all~y.
Land use.
Alternatives:
Deny the applicant's request to close and vacate the subject section of alley.
1. N ihb rhood im a : Applicant and other property owners in
subdivision will retain the option of resolving the alley issue by other legal
means as provided for by law.
~ will not be an issue.
Utilities within the subject alley will not be an issue.
Creation of a dead-end alley will not be an issue.
Land use will not be an issue.
3.
4.
5.
Members of Council
Page 4
6. Relationship to the comprehensive plan will not be an issue.
Aoprove the applicant's reeue~t to close and vacate the described section of alley,
thereby vacating such interests as the City may have, if any, in such alley section.
Neighborhood impact. Abutting property owners, Kathy Hutchinson,
Gary Thacker and Andrew Hamer (2497 Livingston Road), and owners
of other lots in the subdivision, would retain the option of resolving the
issue of the alley's disposition and future use by other legal means as
provided for by law.
2. Traffic impact would not be an issue.
Utilities within the subject alley. There are no utilities within the subject
alley section.
Creation of a dead-end alley. Closure and vacation as requested would
create a dead-end alley. It is unlikely, however, that the remaining
section of this alley would ever be opened due to the number of trees and
encroaching buildings that are located within its boundaries, assuming that
the City has authority to open the remaining alley.
Relationshio to the comprehensive plan Vacation of the City's interest
would facilitate the resolution of the alley's status as publicly- or
privately-owned property. Separation of publicly- and privately-owned
land would be consistent with the intent of the comprehensive plan.
IV. ~:
Planning Commission, by a vote of 5-1-1 (Mr. Price voting for the closure, Mr.
Bradshaw abstaining from the vote) recommends that City Council deny the applicant's
request to close and vacate the subject alley section.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
Members of Council
Page 5
CAP:ERT:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Petitioner
Roanoke City Planning Commission
November 2, 1994
Mr. Charles A. Price, Jr., Chairman
and Members of the Planning Commission
Roanoke, Virginia
Dear Members of the Commission:
Subject:
Update: Application of Douglas Basham to close and vacate a portion of
an alley extending in a southeasterly direction from Lofton Road, S.W.,
for a distance of approximately 160 feet.
~, on/uly 6, 1994, recommended by a vote of 3-2 that City
Council approve the above-cited application to vacate the subject 160 foot section
of alley.
City_ Council, on September 12, 1994, reviewed the subject application and thc
recommendation of the Planning Commission. Planning staff advised Council of
the following issues:
City staff had been unable to find any evidence that the City had any
interest in title to the subject undeveloped alley section.
City staff had been unable to find any evidence that the City had, at any
time, made any effort to open or maintain the subject alley section for any
purpose of public or private use, since its original platting as a part of the
Grandin Court subdivision in 1924.
If the City elected to vacate the subject alley it would merely be vacating
such interest as the City may have, if any, in the alley section. The City
would not, in fact, be conveying any portion of the alley section to any
abutting property owner.
o
Disposition of the land within the alley or its potential use for access by
the abutting property owners would have to be decided by the owners of
the lots within the subdivision.
Room 162 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 (703) 981-2344
Members of the Commission
Page 2
City_ Council inuuired of the City_ Att0rn~y as to why the City was being asked
to vacate the alley if it did not, in fact, own the alley? City Attorney responded,
in general, as follows:
It has been the customary practice of the City under the provisions of
Section 30-14 of the City Code to require that application be made to the
City prior to the vacation of any right-of-way where such right-of-way has
previously been shown and designated on the City's official maps as a
public street or alley; and,
by reason of the fact that any such right-of-way has been so shown and
designated on such official maps as a public street or alley, it could be
argued by an attorney that the City has some degree of interest in such
street or alley.
City_ Council referred the matter back to the Planning, Commissi9~ for the purpose
of meeting with the petitioner and affected property owners to determine if a
mutual agreement could be reached that would be acceptable to both sides of the
pending issue.
~, on October 19, 1994, met with the applicant and the affected
property owners to discuss the possibility of reaching a mutual agreement on the
future use of the subject alley section.
Accord could not be reached in view of the fact that positions of the affected
property owners are conclusively and fmuly set on the issue of vacation versus
opening of the alley for public use.
Conclusions:
Planning staff retains the opinion that the City has no interest in title to the subject alley
section, and theffore, the current issue of the alley's disposition or future use for access
should be decided and determined by the owners of the properties in the subdivision.
The Planning staff's recommendation remains unchanged that the Ci_ty should vacate ~ny
such interests it has. if any. in the subiect alley, thereby clearing the way for the abutting
property owners to settle the matter in a legal and appropriate manner as provided for
by law.
Planning staff recommends that the Planning Commission's initial report and
recommendation to City Council be revised only to delete the condition requiring the
Members of the Commission
Page 3
applicant to submit to the City, receive approval thereof, and record with the Clerk, a
subdivision plat within a specified period of time.
Respectfully submilted,
Jo~n/R. Marlles, Agent
R~laitoke City Planning Commission
JRM:ERT:mpf
attachment
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Zoning Administrator
Petitioner
Department of Planning and Community Development
Planning Division
September 12, 1994
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Douglas Basham to close and permanently vacate
a portion of a public alley extending in a southeasterly
direction from Lofton Road, S. W., for a distance of
approximately 160 feet.
I. Background:
ADDlication is a request for the City to close and permanently
vacate a certain section of a platted ("paper") alley system, as
the same extends from Lofton Road between, and alongside the
properties located at 2452 and 2454 Lofton Road, S. W. (See
attached Map A.)
Portion of alley requested for closure is a 15-foot wide, 160-foot
long section of a ~latted, but undeveloped alley system that
extends into this community block (Block 4) from both Lofton Road
and Livingston Road, S. W. Overall alley system abuts 28
residential lots and has a combined length of approximately 1,100
feet.
Residential lots and the sub,eot alley system were originally
platted as a part of the Grandin Court subdivision (Weaver Heights
corporation, 1924). This plat specifically reserved the exclusive
rights to the streets, roads and alleys shown on such plat, for
Weaver Heights Corporation.
Alley system, however, has been shown on all official city map~,
as a part of this subdivision for many years. City, however, has
apparently made no effort on its own, or on behalf of any abutting
property owner(s) to open and develop any part of this alley
system for public use during this long and extended period of
time.
Notification of this request for closure was mailed to 20
individual owners of properties that abut the main portion of this
alley right-of-system.
II. Current Situation:
Planning Comiseion reviewed Mr. Basham'e application at its
regular meeting of July 6, 1994.
ApDlicant {Haeham) owns the ~ro~erty (2452 Loft~n Road) abutting
the easterly side of the section of alley requested for closure.
Applicant stated that his purpose in requesting the closure of the
subject alley section was as follows:
1. To preserve the existing peace and privacy of his property,
as well as that of his immediate and adjacent neighbor.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 2.4011 (703) 981-2344
Honorable Mayor and Members of City Council
Page 2
.To avoid any future nuisance and noise of traffic passing
alongside the yard and side entrance to his residence.
To preserve and maintain the area in the alley right-of-way,
aa he has done for the past ? years, without complaint, as
an adjunct to his and his neighbor's (Sowers) properties
(yards).
Owners of other properties abutting the section of alley requested
for closure are as follows:
Billy and Virginia Sowers - Tax No. 1551132
2454 Lofton Road
2. Marion Thacker - Tax No. 1551133
246? Llvington Road
Public comment and concerns expressed during the public hearinq by
individual property owners, other than the applicant, were as
follows:
Mrs. Virginia Sowers of 2454 Lofton Road stated that she was
in favor of closing the alley. Mrs. Sowers noted the
following concerns:
The alley right-of-way, if opened, would allow traffic
to pass within 6 feet of the side of her house.
Traffic passing through the alley would be a nuisance,
as numerous children play on the sidewalks and in the
adjacent yards.
The alley is undeveloped and if it were opened
vehicles would have to back out of the alley because
there would be no area for these vehicles to turn
around in.
Mrs. Kathy Hutchinson of 2253 Livington Road, S. W., stated
that she was opposed to the closure of the alley section.
Mrs. Hutchison expressed the following concerns:
She had plans to o~en this section of the alley for
use by her vehicles, as well as a motor home, as she
wanted to park the motor home and trailer off the
street.
There are large trees in the longer alley (section
extending from the east) which would prohibit them
frum getting to their property.
she and her husband had purchased the property with
the k~owledge that the alley was there.
Mr. Gary Thacker, at 2467 Livington Road, S. W., stated that
he would like to see the alley r~ain open. Mr. Thacker
noted the following concerns:
Honorable Mayor and Members of City Council
· Page 3
III.
That access to properties was very critical in
property valuation.
Closure of the alley would affect the economic value
of the property at 246? Livington Road. The property
would be more valuable if the alley was left open.
Mr. Andrew Harner, at 2449 Livington Road, S. W., stated
that he would like to know that he had a perpetual easement
over the subject alley right-of-way. Mr. Namer's
statements included the following=
He could possibly need access to the rear of his
property at sometime in the future.
Ne did not want the potential for future access to his
back yard cutoff, as he had bought the property
knowing that this access was there.
E. City staffr in response to ~uestions from the Commission~ provided
the following related information=
The overall alley system in this block abuts 28 residential
properties. None of these properties have been provided
with any public alley access to their properties over any
part of this abutting alley system.
The distance between the structures at 2452 and 2454 Lofton
Road is a~roxi~ately 22 feet. The subject alley right-of-
way is 15 feet wide. The alley right-of-way, if opened,
would be established at approximately 5 feet from the
exterior wall of 2454 Lofton, and at approximately 2 feet
from the side entrance steps to 2452 Lofton.
The alley ayatm extending through this community block has
rmainad in an undeveloped and dormant state for many years.
The land within the alley system has consequently taken on
the appearance and character of the abutting residential
land uses (encroaching buildings, large trees, grassy lawns,
etc.).
B.
C.
D.
E.
Ne£ghborhood impact.
Traffic impact.
Utilitiel in the public right-of-way.
Creation of a dead-end alley.
Land use.
F. com~rehensive ~lan.
Honorable Mayor and Members of City Council
Page 4
IV. Alternatives:
Approve the applicant's request to close and vacate the alley
section as described, thereby vacating such interest as the City
may have, if any, in said alley section, subject to conditions as
set out in section V of this report.
1. Neighborhood impact=
(a)
The applicant Douglas Basham, who is the owner of the
property abutting the easterly side of the subject
alley, and Mrs. Virginia Sowers, the owner of the
property abutting the westerly side of the subject
alley, will be enabled to retain the land within the
alley section as an adjunct to their existing yards.
(h)
Mrs. Hutchinson of 2253 Living~on Road will not be
enabled to apply to the city to have the subject alley
section opened and improved (developed) for public
(c)
Mr. Thacker at 2467 Living=on Road will oppose the
closure on the basis of his previously stated
(d)
Mr. Hamer of 2449 Livington Road will oppose the
closure on the basis of his previously stated
concerns.
4e
Traffio impact:
Alley system does not currently serve any abutting
properties. Closure of this undeveloped alley section will
have no effect on traffic or traffic needs.
Utilities within the right-of-way:
There are no City utilities within the subject alley right-
of-way. The City will, however, retain an easement for any
utility that may be located therein.
Creation of a dead-end alley:
Closure will create a dead-end (paper) alley. Remaining
section of the alley system is occupied by large trees and
certain structures. Opening of the remaining section of
this alley system, in the future, would be impractical due
to high develop.eh= costs. Providing a turnaround for this
remaining section would be a useless provision.
Land use:
(a)
Closure and vacation of the subject alley section will
result in the creation of new lot lines. Subdivision
plat should be required to legally establish new
division lines.
(b) Available records indicate that the alley rights-of-
way in this subdivision were never dedicated to the
Honorable Mayor and Herabers of City Council
Page 5
City for public use. Closure and vacation of this
section, by the City, will, in effect, divest the City
of any such interests that it may have, if any, in the
subject alley section and remove the subject alley
right-of-way from all official City maps.
(c)
Final ownership and ultimate use of the subject alley
section could possibly be the subject of future
litigation between the opposing property owners.
6. Relationshl~ to the Com~rehensive Plans
Alley section has remained undeveloped, unproductive and in
a non-taxable status for 40 years or more. Closure and
combination of the land within the right-of-way with
abutting properties, would be consistent with the intent of
the comprehensive plan.
Deny the applicant's rec~uest to close and vacate the subject
section of alley.
1. Neighborhood im~act~
Mr. Douglas Basham at 2452 Lofton Road, $. W., and
Mrs. Virginia Sowers at 2454 Lofton Road, S. W., will
not be enabled to preserve and mintain the land area
within the subject alley right-of-way as an adjunct to
their propeL~cies (yards).
Mrs. Kathy Hutchinson at 2253 Livington Road will
retain the option of requesting the City to open and
develop the subject alley section for public use.
(c)
Mr. Gary Thacker of 2467 Living~on Road and Mr. Andrew
Hamer of 2449 Livington Road will be satisfied that
the subject alley section will rmmin available for
their future uses.
2. Traffic
Denial will have no impact on traffic or traffic needs in
the are~.
3. Utilities in the ~ublic right-of-way
Denial will have no impact on utilities.
4. Creation of a dead-end alle~:
(a) Denial will not affect the issue of a dead-end alley.
Dead-end alley could be an issue if the subject 150-
foo~ section of alley is opened in the future.
5. Land use:
(a) Alley right-of-way systom is occupied at numerous
points by large trees, utility buildings and other
Honorable Mayor and Members of City Council
Page 6
Ve
structures. Alley system abuts 28 individual
properties. Alley system has remained inactive and
undeveloped to date. Elements of community peace and
privacy are firmly fixed and well established in this
residential community, city should vacate any
interests it may have, if any, in this entire alley
system. Denial of the current request for partial
closure will in effect retain such interests that the
City may have (if any) in a non-productive and
potentially contestable land use.
(b)
Denial will enable abutting property owners to apply
to the City to have a portion of this alley system
opened and improved for public use. O~ening of this
section of alley will have a disruptive and negative
affect on the immediate and adjacent land uses.
6. Relationship to the Comprehensive Plan:
Retaining interests in unproductive and undeveloped alley
rights-of-way would be inconsistent with the intent of the
comprehensive plan, that available land should be used in
the most advantageous and productive manner.
Recommendation:
Planning Commission by a vote of 3 to 2, Mr. Bradshaw and Mrs. Coles
absent, recommends that City Council approve the applicant's request to
close and vacate the described section of alley right-of-way, thereby
vacating such interests as the City may have, if any, in said alley,
subject to the following conditions:
The applicant shall submit to the City for its review and
approval, receive approval of, and record in the office of the
Roanoke City Circuit Court, a subdivision plat, providing for the
followings
The disposition of the land within the right-of-way to be
vacated, in a manner consistent with the requirements of
Chapter 31, Subdivisions, of the Code of the city of Roanoke
(1979), as amended.
The retention of appropriate easements, together with the
right of public passage over the same, for surface and
subsurface installation and maintenance of any and all
existing utilities that may be located within the alley
right-of-way.
If a plat of subdivision is not approved by the City and recorded
by the applicant within a period of 12 months from the date of the
adoption of the ordinance providing for the closure of the subject
Honorable Mayor and Members of City Council
Page ?
CAP/ERT/&
right-of-way, then said ordinance Bhall be null and void with no
further action by City Council being necessary.
Respectfully submitted,
Charles A. Price, Jr., Chairman
Roanoke City Planning Commission
Attachments
CC=
Assistant City Attorney
City Engineer
Building Commissioner
Attorney for the Petitioner
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: )
)
Application of Douglas Basham )
for vacation of a certain 15' )
wide public alley. )
APPLICATION FOR VACATING,
DISCONTINUING AND CLOSING
OF ALLEY
MI~.MBERS OF COUNCIL:
Douglas Basham applies to have a 15' wide public alley lying between official tax
parcel~ #1551132 and #15511(M, in the City of Roanoke, Virginia, permanently vacated,
discontinued and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14,
Cede of the City of Roanoke (1979), as amended. This alley is more particularly
described on the plat attached and as follows: a portion of that 15' wide alley extending
in a Southeuteriy direction from Lotion Road SW for a distance of approximately 160'.
Douglas Bashmn states that the 8rounds for this application are as follows:
1) Ail landowners whose property adjoins the property to be vacated have
been notified.
2)
adjacent lot.
The property to be vacated is presently undeveloped.
The applicant desires to use the property to be vacated as adjunct to his
WHEREFORE, applicant respectfully requests that the above described alley, be
vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia
Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as
~mended.
Respectfully submitted,
ALLEY CLOSURE
Lotion Ro~l, SW are,~
1)
2)
10)
Property Owners Affected by AHey Closure
Mr. Billy Sowers
2454 Lotion Road, SW
Roanoke, VA 24015
Ms. Marion J. Thacker
Barham Road, SW
Roanoke, VA 24015
Gary W. Hutchinson
2453 Livingston Road, SW
Roanoke, VA 24015
Mr. Andrew S. Hamer
2449 Livingston Road, SW
Roanoke, VA 24015
Mr. Donald R. Profrit
2445 Livingston Road, SW
Roanoke, VA 24015
Mr. Dan Owen McConnell
2441 Livingston Road SW
Roanoke, VA 24015
Mr. Jeffrey T. Cochran
2437 Livingston Road, SW
Roanoke, VA 24015
Ms. Edith Et Al Drlseoli
2433 Livinaston Road, SW
Roanolm, VA 24015
Ms. Ellen Louise Gott Shaw
2429 Livingston Road, SW
Roanoke, VA 24015
Mr. William R. Poff
2425 Livingston Road, SW
Roanoke, VA 24015
11)
12)
14)
IS)
16)
17)
18)
19)
20)
Mr. Steven M. Wilhelm
2419 Livingston Road, SW
Roanoke, VA 24015
Three Putt Properties
2415 Livingston Road, SW
Roanoke, VA 24015
Mr. Robert Mitchell, Jr.
2416 Lotion Road, SW
Roanoke, VA 24015
Mr. Francis R. Wright
2420 Lotion Road, SW
Roanoke, VA 24015
Mr. Dennk R. Brickey
2424 Lotion Road, SW
Roanoke, VA 24015
Mr. ~ames R. Eaton
2428 Lotion Road, SW
Roanoke, VA 24015
Mr. Ferris Joseph Goria, Jr.
2432 Lotion Road, SW
Roanoke, VA 24015
Mr. John B. Chrke
2436 Loftoa Road, SW
Roanoke, VA 24015
Ms. Jean G. Robertson
2420 Lofloll Road, SW
Roanoke, VA 24015
Mr. James R. lVlcLau~n*~
2~kl8 Lotion Road, SW
Roanoke, VA Z4015
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature' ~--~ ID~i~.~~
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question~ am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature
Address
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Address ~2)" ' / ' -' ~ '! ~'
Date
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature ~L~c~ [~ ' ~_/~'''~ -
Address ~7~ ~--0?~ ~.
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
Signature '"~/~'~:,'~ ~/-)
Addr~
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
This is to state that I, the undersigned owner of abutting property to the alley in
question, am in favor of closing this alley.
S,gnature
Address
Date ,/.L ' 5"'- ~,~//
PETITION TO MAINTAIN ALLEYWAY
W~EREAS Livingston Road is a narrow two lane city street which has been
regularly used as a route for emergency vehicles, and
W~EREAS Livingston Road is designated as a City School bus route, and a
Valley Metro bus route, and
WHEREAS Livingston Road is a designated Snow Plow route, and
WHEREAS crowded resident parking necessarily interferes with the above
uses, and
W~EREAS the residences were designed at a time when onecar families
were the norm, and
W~EREAS today, in modern atomic age, Livingston Road families have in
use two or three motor vehicles, thus creating parking congestion and
hazardous driving conditions.
NOW THEREFORE, the undersigned, petition the Roanoke City Council to
maintain open and available, in its present condition, the alleyway, or
portion there of, between Livingston Road and Lofton Road.
NAME ADDRESS
PETITION TO MAINTAIN ALLEYWAY
WHEREAS Livingston Road is a narrow two lane city street which has been
regularly used as a route for emergency vehicles, and
WHEREAS Livingston Road is designated as a City School bus route, and a
Valley Metro bus route, and
W/~EREAS Livingston Road is a designated Snow Plow route, and
WHEREAS crowded resident parking necessarily interferes with the above
uses, and
WHEREAS the residences were designed at a tim~ when one car families
were the norm, and
WHEREAS today, in modern atomic age, Livingston Road families have in
use two or three motor vehicles, thus creating parking congestion and
hazardous driving conditions.
NOW T~EREFORE, the undersigned, petition the Roanoke City Council. to
maintain open and available, in its present condition, the alleyway, or
portion there of, between Livingston Road and Lofton Road.
NAME ADDRESS
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. SW. Room 456
Roanoke, Virginia 24011-1536
Telephone: 17031 981-2541
SANDRA lt. EAKIN
Deputy Cit? Clerk
December 22, 1994
File #514
Mr. Douglas Basham
2542 Lofton Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Basham:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
January 9, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
your request that a 15-foot wide public alley lying between Official Tax Nos. 1551132
and 1551104 extending in a southeasterly direction from Lofton Road, S. W., for a
distance of approximately 160 feet, be permanently vacated, discontinued and
closed.
For your information, I am enclosing copy of a notice of the public hearing, an
Ordinance and a report of the City Planning Commission with regard to the request
for alley closure. Please review the documents and if you have questions, you may
contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with
regard to the Planning Commission report should be directed to John R. Marlles,
Chief of Community Planning, at 981-2344.
It will be necessary for you or your representative to be present at the January 9
public hearing. Failure to appear could result in a deferral of the request for
closure until a later date.
Sincerely,
Mary F. Parker,
City Clerk
MFP: sm
Jan
Eno.
Mr. Douglas Basham
December 22, 1994
Page 2
Mr. and Mrs. Gary W. Hutchinson, 2453 Livingston Road, S. W., Roanoke,
Virginia 24015
Mr. Billy Sowers, Route l, Box 696, Vinton, Virginia 24179
Ms. Marion J. Thacker, 2467 Livingston Road, S. W., Roanoke, Virginia
24015
Mr. Andrew S. Hamer, 2449 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Donald R. Proffit, 2445 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Dan O. McConnell, 2441 Livingston Road, S. W., Roanoke, Virginia 24015
Messrs. Jeffrey T. Cochran and Robert Mulhasuer, 2437 Livingston Road,
S. W., Roanoke, Virginia 24015
Ms. Edith Driscoll, et al, c/o T. J. Driscoll, 2433 Livingston Road, S. W.,
Roanoke, Virginia 24015
Ms. Ellen Louise Gott Shaw, 2429 Livingston Road, S. W., Roanoke, Virginia
24015
Mr. William R. Poff, 2425 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Steven M. Wilhelm, 2419 Livingston Road, S. W., Roanoke, Virginia 24015
Three Putt Properties, 2415 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Robert Mitchell, Jr., 2416 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Francis R. Wright, 2420 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Dennis R. Brickey, 2424 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. James R. Eaton, 2428 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Ferris J. Goria, Jr., 2432 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. John B. Clarke, 2436 Lofton Road, S. W., Roanoke, Virginia 24015
~D NUMBER - 122341190
PUBLISHER'S FEE - $95.20
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 450 MUNICIPAL BLOC
ROANOKE VA 24011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF
PUBLICATION
I, (THE UNDERSIGNED) AN AUTHORIZED
REPRESENTATIVE OF THE TIMES-WORLD COR-
PORATION, WHICH CORPORATION IS PUBLISHER
OF THE ROANOKE TIMES & WORLD-NEWS, A
DAILY NEWSPAPER PUBLISHEO IN ROANOKE~ IN
THE STATE OF VIRGINIA, DO CERTIFY THAT
THE ANNEXED NOTICE NAS PUBLISHED IN SAID
NEWSPAPERS ON THE FOLLOWING DATES
12/23/94 MORNING
12/30/94 MORNING
WITNESS9
THIS 1S~ D/~Y ~/, JANUARY 1995
AUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, January 9, 1995, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, $.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following
public right-of-way:
A 15' wide public alley lying between Official Tax Nos.
1551132 and 1551104 extending in a southeasterly
direction from Lofton Road, $.W., for a distance of
approximately 160 feet.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 215t day of December , 1994.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times and World-News, once on Friday, December 23, 1994,
and once on Friday, December 30, 1994.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
# of
Post-it= Fax Note 7671 :)ate %~1, i ~L[ Ipages' [
TO THE CITY C!~.RK OF TH~ CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE ALLEY CLOSURE REQUES~bF!:~ ~ :i 'i
Request from Douglas Basham to close a portion of a 15' )AFFIDAVIT
wide alley, in Lofton Road, S.W. area )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of
the City of Roanoke Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-
341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City
of Roanoke, she has sent by first-class mail on the 28th day of November, 1994, notices of a
public hearing to be held on the 7th day of December, 1994, on the closure captioned above to
the owner or agent of the parcels listed below at their last known address:
Parcel
1551132
1551133
1551115
Owner. A~ent or Occu_oant
Billy Sowers
Marion J. Thacker
Gary W. Hutchinson
Andrew S. Hamer
Donald R. Proffit
Dan O. McConnell
Robert Mulhasuer
Edith Driscoll, et al
c/o T. J. Driscoll
Ellen Louise Gott Shaw
William R. Poff
Steven M. Wilhelm
1551116
1551117
1551118
1551119
1551120
1551121
1551123
1551124
Address
Route 1, Box 696
Vinton, VA 24179
2467 Livingston Road, SW
Roanoke, VA 24015
2453 Livingston Road, SW
Roanoke, VA 24015
2449 Livingston Road, SW
Roanoke, VA 24015
2445 Livingston Road, SW
Roanoke, VA 24015
2441 Livingston Road, SW
Roanoke, VA 24015
2437 Livingston Road, SW
Roanoke, VA 24015
2433 Livingston Road, SW
Roanoke, VA 24015
11630 Edenberry Drive
Richmond, VA 23236
2429 Livingston Road, SW
Roanoke, VA 24015
2425 Livingston Road, SW
Roanoke, VA 24015
2419 Livingston Road, SW
Roanoke, VA 24015
1551125
1551113
1551112
1551111
1551110
1551109
1551108
1551107
1551105
1551106
Three Putt Properties
Robert Mitchell, Jr.
Francis R. Wright
Dennis R. Brickey
James R. Eaton
Ferris J. Goria, Jr.
John B. Clarke
Jean G. Robertson
James R. McLaughlin
2415 Livingston Road, SW
Roanoke, VA 24015
2416 Lofton Road, SW
Roanoke, VA 24015
2420 Lofton Road, SW
Roanoke, VA 24015
2424 Lofton Road, SW
Roanoke, VA 24015
2428 Lofton Road, SW
Roanoke, VA 24015
2432 Lofton Road, SW
Roanoke, VA 24015
2436 Lofton Road, SW
Roanoke, VA 24015
2440 Lofton Road, SW
Roanoke, VA 24015
2448 Lofton Road, SW
Roanoke, VA 24015
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 28th day of November, 1994.
My Commission Expires:
//- ?:/
Notary ~Public
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE ALLEY CLOSURE REQI. J~T oF..--' '~
Request from Douglas Basham to close a portion of a 15' )AFFIDAVIT
wide alley, in Lofton Road, S.W. area )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of
the City of Roanoke Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-
341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City
of Roanoke, she has sent by first-class mail on the 24th day of October, 1994, notices of a
public hearing to be held on the 2nd day of November, 1994, on the closure captioned above
to the owner or agent of the parcels listed below at their last known address:
Parcel
1551132
1551133
1551115
1551116
1551117
1551118
1551119
1551120
1551121
1551123
Owner. Agent or Occupant
Billy Sowers
Marion J. Thacker
Gary W. Hutchinson
Andrew S. Hamer
Donald R. Proffit
Dan O. McConnell
Robert Mulhasuer
Edith Dfiscoll, et al
c/o T. J. Driscoll
Ellen Louise Gott Shaw
William R. Poff
Steven M. Wilhelm
1551124
Address
Route 1, Box 696
Vinton, VA 24179
2467 Livingston Road, SW
Roanoke, VA 24015
2453 Livingston Road, SW
Roanoke, VA 24015
2449 Livingston Road, SW
Roanoke, VA 24015
2445 Livingston Road, SW
Roanoke, VA 24015
2441 Livingston Road, SW
Roanoke, VA 24015
2437 Livingston Road, SW
Roanoke, VA 24015
2433 Livingston Road, SW
Roanoke, VA 24015
11630 Edenberry Drive
Richmond, VA 23236
2429 Livingston Road, SW
Roanoke, VA 24015
2425 Livingston Road, SW
Roanoke, VA 24015
2419 Livingston Road, SW
Roanoke, VA 24015
1551125
1551113
1551112
1551111
1551110
1551109
1551108
1551107
1551105
1551106
Three Putt Properties
Robert Mitchell, Jr.
Francis R. Wright
Dennis R. Brickey
James R. Eaton
Ferris J. Goria, Jr.
John B. Clarke
Jean G. Robertson
James R. McLaughlin
2415 Livingston Road, SW
Roanoke, VA 24015
2416 Lofton Road, SW
Roanoke, VA 24015
2420 Lofton Road, SW
Roanoke, VA 24015
2424 Lofton Road, SW
Roanoke, VA 24015
2428 Lofton Road, SW
Roanoke, VA 24015
2432 Lofton Road, SW
Roanoke, VA 24015
2436 Lofton Road, SW
Roanoke, VA 24015
2440 Lofton Road, SW
Roanoke, VA 24015
2448 Lofton Road, SW
Roanoke, VA 24015
Mar~ha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 24th day of October, 1994.
Notary/Public
My Commission Expires:
I
Roanoke City Planning Commission
September 28, 1994
Dear Adjoining Property Owner:
Subject:
Request from Douglas Basham to close and permanently vacate a portion
of a public alley extending in a southeasterly direction from Lofton Road,
S.W., for a distance of approximately 160 feet.
On September 26, 1994, you were mailed notice of a public hearing on the above-
referenced matter, scheduled for October 5, 1994. As of this date, our office has been unable
to schedule a joint meeting between certain affected property owners, as requested by the City
Planning Commission. Therefore, a public hearing will not be held on October 5, 1994, as we
previously advised you.
You will be renotified at a later date as to when the matter will be heard by the Planning
Commission. If you have any questions, please contact Mr. Edward R. Tucker at 981-1322.
Thank you.
Sincerely,
Martha P. Franklin, Secretary
Roanoke City Planning Commission
/f
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
(.
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE ALLEY CLOSURE REQUEST OF:
Request from Douglas Basham to close a portion of a 15' )AFFIDAVIT
wide alley, in Lofton Road, S.W. area )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary of
the City of Roanoke Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-
341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City
of Roanoke, she has sent by first-class mall on the 26th day of September, 1994, notices of a
public hearing to be held on the 5th day of October, 1994, on the closure captioned above to the
owner or agent of the parcels listed below at their last known address:
Parcel
1551132
1551133
1551115
1551116
1551117
1551118
1551119
1551120
1551121
1551123
Owner. Agent or Occupant
Billy Sowers
Marion J. Thacker
Gary W. Hutchinson
Andrew S. Hamer
Donald R. Proffit
Dan O. McConnell
Robert Mulhasuer
Edith Driscoll, et al
c/o T. J. Driscoll
Ellen Louise Gott Shaw
William R. Poff
Steven M. Wilhelm
1551124
Addr~$~
Route 1, Box 696
Vinton, VA 24179
2467 Livingston Road, SW
Roanoke, VA 24015
2453 Livingston Road, SW
Roanoke, VA 24015
2449 Livingston Road, SW
Roanoke, VA 24015
2445 Livingston Road, SW
Roanoke, VA 24015
2441 Livingston Road, SW
Roanoke, VA 24015
2437 Livingston Road, SW
Roanoke, VA 24015
2433 Livingston Road SW
Roanoke, VA 24015
11630 Edenberry Drive
Richmond, VA 23236
2429 Livingston Road, SW
Roanoke, VA 24015
2425 Livingston Road, SW
Roanoke, VA 24015
2419 Livingston Road, SW
Roanoke, VA 24015
1551125
1551113
1551112
1551111
1551110
1551109
1551108
1551107
1551105
1551106
Three Putt Properties
Robert Mitchell, Jr.
Francis R. Wright
Dennis R. Brickey
James R. Eaton
Ferris J. Goria, Jr.
John B. Clarke
Jean G. Robertson
James R. McLaughlin
2415 Livingston Road, SW
Roanoke, VA 24015
2416 Lofton Road, SW
Roanoke, VA 24015
2420 Lofton Road. SW
Roanoke, VA 24015
2424 Lofton Road SW
Roanoke, VA 24015
2428 Lofton Road, SW
Roanoke, VA 24015
2432 Lofton Road, SW
Roanoke, VA 24015
2436 Lofton Road, SW
Roanoke, VA 24015
2440 Lofton Road, SW
Roanoke, VA 24015
2448 Lofton Road, SW
Roanoke, VA 24015
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 26th day of September, 1994.
Nota6 eubli
My Commission Expires:
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 10, 1994
Mr. Douglas Basham
2452 Lofton Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Basham:
I am enclosing copy of an invoice from the Roanoke Times & World-News for
advertising the notice of public hearing on Friday, August 26, 1994, and Friday,
September 2, 1994, in connection with your request that a 15 foot wide public alley
lying between Official Tax Nos. 1551132 and 1551104, extending approximately 160
feet in a southeasterly direction from Lofton Road, S. W., be permanently vacated,
discontinued and closed.
Please remit your check, made payable to the City of Roanoke, in the amount of
$91.00, to the City Clerk's Office, Room 456, Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia 24011-1536, by Friday, October 21, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc.
MARY F. PARKER, CMC/AAE
City C~erk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 240 t 1
Telephone: (7031 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 14, 1994
Mr. Douglas Basham
2452 Lofton Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Basham:
I am enclosing copy of an invoice from the Roanoke Times & World-News for
advertising the notice of public hearing on Friday, August 26, 1994, and Friday,
September 2, 1994, in connection with your request that a 15 foot wide public alley
lying between Official Tax Nos. 1551132 and 1551104, extending approximately 160
feet in a southeasterly direction from Lofton Road, S. W., be permanently vacated,
discontinued and closed.
Please remit your check, made payable to the City of Roanoke, in the amount of
$91.00, to the City Clerk's Office, Room 456, Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia 24011-1536, by Friday, September 30, 1994.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
F,,nc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 2401l
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 13, 1994
File #514
Charles A. Price, Jr., Chair
City Planning Commission
Roanoke, Virginia
Dear Mr. Price:
At a regular meeting of the Council of the City of Roanoke held on Monday,
September 12, 1994, a public healing was held on the request of Douglas Basham that
a 15 foot wide public alley lying between Official Tax Nos. 1551132 and 1551104,
extending approximately 160 feet in a southeasterly direction from Lofton Road,
S. W., be permanently vacated, discontinued and closed.
Following discussion of the request, on motion, duly seconded, and adopted, the
matter was referred back to the City Planning Commission for the purpose of meeting
with the petitioner and affected property owners to address issues of concern, with
further report and rocommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
po:
Mr. Douglas Basham, 2452 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. and Mrs. Gary W. Hutchinson, 2453 Livingston Road, S. Il/. Roanoke,
Virginia 24015 '
Mr. Billy Sowers, Route 1, Box 696, Vinton, Virg/n~n 24179
Ms. Marion J. Thacker, 2467 Livingston Road, S. W., Roanoke, Virginia
24015
Mr. Andrew S. Hamer, 2449 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Donald R. Proffit, 2445 Livingston Road, S. W., Roanoke, Virginia 24015
Charles A. Price, Jr.
September 13, 1994
Page 2
pc:
Mr. Dan O. McConnell, 2441 Livingston Road, S. W., Roanoke, Virginia 24015
Messrs. Jeffrey T. Cochran and Robert Mulhasuer, 2437 Livingston Road,
S. W., Roanoke, Virginia 24015
Ms. Edith Driscoll, et al, c/o T. J. Driscoll, 2433 Livingston Road, S. W.,
Roanoke, Virginia 24015
Ms. Ellen Louise Gott Shaw, 2429 Livingston Road, S.W. Roanoke, Virginia
24015 '
Mr. WilLiam R. Poff, 2425 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. StevenM. Wilhelm, 2419 Livingston Road, S. W., Roanoke, Virginia 24015
Three Putt P~operties, 2415 Livingston Road, S. W., Roanoke, Virginia 24015
Mr. Robert Mitchell, Jr., 2416 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Francis R. Wright, 2420 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Dennis R. Brickey, 2424 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. James R. Eaton, 2428 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. Ferris J. Goria, Jr., 2432 Lofton Road, S. W., Roanoke, Virginia 24015
Mr. John B. Clarke, 2436 Lofton Road, S. W. ,.Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Doris K. Layne, Account Technician, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of UtiLities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Evelyn D. Dorsey, Acting Zoning Administrator
MAR~t · · ~ ".RKER. CMC ~.AE
Cit~ CIerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (7031 981-254I
SANDRA H. EAKIN
Deputy Cit? Clerk
January 24, 1995
File #20-77
M. Scott Hollis, Urban Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 32345-010995 requesting the Commonwealth
Transportation Board to establish a project for the construction of the Railside
Linear Park Project. Resolution No. 32345-010995 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Enc o
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City C e k
January 13, 1995
File #20-77
The Honorable Robert E. Martinez
Secretary of Transportation
Chairman of the Commonwealth
Transportation Board
1401 E. Broad Street
Room 414
Richmond, Virginia 23219
Dear Mr. Martinez:
I am enclosing copy of Resolution No. 32345-010995 requesting the Commonwealth
Transportation Board to establish a project for the construction of the Railside
Linear Park Project. Resolution No. 32345-010995 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, January 9, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP: sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 9th day of January, 1995.
No. 32345-010995.
VIRGINIA,
A RESOLUTION requesting the Commonwealth Transportation Board
to establish a project for the construction of the Railside Linear
Park Project.
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the City of Roanoke; and
WHEREAS, Council supports construction of the Railside Linear
Park Project to enhance the pedestrian link between various
downtown attractions;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City hereby requests the Commonwealth Transportation
Board to establish a project for the construction of the Railside
Linear Park Project to enhance the pedestrian link between various
downtown attractions.
2. Pursuant to the Intermodal Surface Transportation
Efficiency Act (ISTEA), the City hereby agrees to pay sixty percent
(60%) of the total cost of planning and design, right-of-way
acquisition, and construction of this project, and that if the City
subsequently elects to cancel this project, the City hereby agrees
to reimburse the Virginia Department of Transportation (the
"Department") for the total amount of the costs expended by the
Department through the date the Department is notified of such
cancellation.
3. The City Manager or Assistant City Manager and the City
Clerk are hereby authorized, on behalf of the City, to execute and
attest, respectively, all necessary and appropriate agreements with
the Department providing for the programming of such project, said
agreements to be in such form as is approved by the City Attorney.
4. The City Clerk is directed to forward a copy of this
resolution to the appropriate
Transportation Board.
officials at the Commonwealth
ATTEST:
City Clerk.
Roanoke City Planning Commission
January 5, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Intermodal Surface Transportation Efficiency Act (ISTEA) Enhancement
Project Application -Railroad Linear Park
At a special meeting on January 4, 1995, the Roanoke City Planning Commission's
Transportation/Utilities/Facilities Subcommittee unanimously endorsed the City's project
application for ISTEA funding described in Attachment A.
In our review of the proposed project, we discussed the relationship of the proposed
Railroad Linear Park to the Pedestrian Bridge connecting the Hotel Roanoke/Conference Center
to the historic Market area and the Henry Street Revival Area. Members also discussed the
importance of accommodating bicyclists whenever possible.
Respectfully submitted,
Barbara N. Duerk, Chairman
Transportation/Utilities/Facilities Subcommittee
BND:JRM:mpf
attachments
cc: W. Robert Herbert, City Manager
William F. Clark, Director of Public Works
Members, Roanoke City Planning Commission
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
ATTACHMENT A
APPLICANT-: Cit___~f Roan~ooke_
pROJECT/DESCRIPTION:
The Railside Linear park will provide an essential link between
Roanoke's famous Market district, The Hotel Roanoke and
conference Center, central business district, Gainsboro
neighborhood and the Virginia Museum of Transportation. The
pedestrian walkway will serve as a spine from which each of
these downtoWn attractions can be approached- At the east end
of the walkway is the Market area with the historic open-air
farmer'S market at its core. Anchoring the west end of the
proposed linear parkway is the Virginia Museum of
Transportation- a e pedestrian traffic along Norfolk
The challenge to encour g .... ~e met through the creation
railroad tracKS ~ ~ .
Avenue and the ution addresses the ,,railroad
of an elevated walkway- Th~_~n,er station platf°~m~_~e
~eme" by alluding to .a ~= --~asis of the railroaa ~=~_ '
~. - -:--- the strong l~near em~ ~,~r feet above gra~e,
re~nzor~ ~ _~,.,a~, three ~o ~- ~ ~ alon~ the
In raising the .w=~L~a from vehicular ~ra~
pedestrians will De pzuu
· . fording spectators a dramatic
..... ~ k Avenue while ~f . =- ~ e vicinity of _th~
two-lane ~u~l ~--~=. Beg~nnlng ~ ~ .... the 15-~oo~
view of passl~g_ ~j~'~treet with Norfolk .ave~U~io~_Southern
i~tersection oz ma~ narallel the existing
wide pedestrian way w~ = the First Street bridge where
railroad tracks until it reaches
it transitions to the front (south) side of ,,Warehouse Row", a
series of former warehouse buildings now listed on the historic
This concept affords an opportunity for a
~egistry. ,, path.
multi-experiential pedestrian
January 9, 1995
No. 95-104
Honorable David A. Bowers,
and Members of Council
Roanoke, Virginia
Mayor
Dear Members of Council:
SUBJECT: Intermodal Surface Transportation Efficiency Act
(ISTEA) Enhancement Project Application
I. Background:
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law in December, 1991, providing
new transportation legislation that places the power of
decision-making with state and local governments.
BJ
ISTEA requires state departments for transportation to
set aside a MINIMUM of 10 percent of their Surface
Transportation Program (STP) allocation each year to be
used for the following types of "enhancement" activities:
1. Provision of facilities for pedestrians and bicycles
2. Acquisition of scenic easements and scenic or
historic sites
3. Scenic or historic highway programs
4. Landscaping and other scenic beautification
5. Historic preservation
Rehabilitation and operation of historic
transportation buildings, structures or facilities
(including historic railroad facilities and canals)
Preservation of abandoned railway corridors
(including the conversion and use thereof for
pedestrian or bicycle trails)
8. Control and removal of outdoor advertising
Members of Council
Page 2
II.
9. Archaeological planning and research
10. Mitigation of water pollution due to highway runoff
These projects enhance the physical environment, and
allow the State to do more than would normally be done on
a proposed project. An enhancement may also be
accomplished as a stand-alone project, although it must
relate to a transportation mode and meet the eligibility
criteria. In Virginia, this minimum 10 percent figure
equals $7.5 million in enhancement funds annually. While
any one locality is not assured any of these funds, the
State wants to ensure geographic distribution of the
money across the state.
Virginia Department of Transportation (VDOT) held a
public meeting regarding the ISTEA enhancement program in
Christiansburg on November 1, 1994 at which citizens were
able to ask questions and learn more about this program.
Information packet concerning ISTEA Enhancement Program
was mailed directly to over 60 persons and organizations
in Roanoke that were identified as having possible
interest in this program. The packet included the
timetable for the project application process in Roanoke.
Current Situation:
One (1) enhancement project application (summarized on
Attachment A) is presented to Council for its
endorsement. This is Roanoke's only project application
for this year's ISTEA Enhancement program.
Project application must be formally endorsed by City
Council and the Metropolitan Planning Organization (prior
to submittal to VDOT by January 31, 1995). Project
selection by the State will use criteria listed on the
attached page from VDOT's Enhancement Program brochure
(Attachment B).
An Advisory Committee has been selected by the
Commonwealth Transportation Board, with each of the
interests in the 10 categories listed above in I.B.
represented on the Committee. Employees of VDOT are not
on the committee. The committee will be responsible for
Members of Council
Page 3
III.
ranking projects and then making recommendations to the
Environmental Subcommittee of the Transportation Board
who then will refer recommendations to the full Board for
approval, which is expected to be done in June, 1995.
City Council resolution that would endorse this project
application also requires, according to VDOT, that the
City of Roanoke agree to pay a minimum of 20 percent of
the total cost for planning and design, right-of-way, and
construction of the project, and that, if the City
subsequently elects to cancel the project, the City
agrees to reimburse VDOT for the total amount of the
costs expended by VDOT through the date of cancellation.
Roanoke's Bond Referendum approved by voters on November
8, 1994 included $1,500~000 for Phase I of this project
which would provide the boardwalk and lighting. Phase II
would provide the remaining benches and landscaping at an
estimated cost of $1,034,500. This application requests
$1,000~000, which is the maximum amount that can be
awarded for an individual project. Therefore, this
application proposes that Roanoke can pay 60% of the
total project cost (Phase I and II combined).
Issues:
A. Timing
B. Funding
IV.
Alternatives:
ao
City Council endorse the project application which is
described in Attachment A, and agree to pay 60 percent of
the total project cost for the project.
1. Timing is important. The project application must
be submitted to VDOT by January 31, 1995.
Funding for the project, if approved by the State,
is a maximum of 40 percent federal funds and a
minimum of 60 percent local funds. (VDOT requires
the City to agree to pay a minimum of 20 percent of
the total project cost for this project).
Members of Council
Page 4
B. City Council not endorse the project application
described in Attachment A.
1. Timing would not be an issue.
2. Fundinq, in the amount of 40 percent federal funds,
would not be available.
Recommendation is that City Council approve Alternative "A"
and:
A. Endorse by resolution the project application which is
summarized in Attachment A.
Be
Agree to pay 60 percent of total project cost and that,
if the City elects to cancel the project, the City would
reimburse VDOT for the total amount of costs associated
with any work completed on the project through the date
of cancellation notice.
Respectfully submitted,
City Manager
WRH:RKB:gpe
Attachment
copy:
City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning and Community Development
Traffic Engineer
ATTACHMENT A
ISTEA
ENIIANCEMENT
APPIJCA'I'ION
APPLICANT : City of Roanoke
PROJECT / DE SCRI PT I ON:
The Railside Linear Park will provide an essential link between
Roanoke's famous Market district, The Hotel Roanoke and
Conference Center, central business district, Gainsboro
neighborhood and the Virginia Museum of Transportation. The
pedestrian walkway will serve as a spine from which each of
these downtown attractions can be approached. At the east end
of the walkway is the Market area with the historic open-air
farmer's market at its core. Anchoring the west end of the
proposed linear parkway is the Virginia Museum of
Transportation.
The .challenge to encourage pedestrian traffic along Norfolk
Avenue and the railroad tracks can be met through the creation
of an elevated walkway. The solution addresses the "railroad
theme" by alluding to a passenger station platform while
reinforcing the strong linear emphasis of the railroad tracks.
In raising the walkway three to four feet above grade,
pedestrians will be protected from vehicular traffic along the
two-lane Norfolk Avenue while affording spectators a dramatic
view of passing trains. Beginning in the vicinity of the
intersection of Market Street with Norfolk Avenue, the 15-foot
wide pedestrian way will parallel the existing Norfolk-Southern
railroad tracks until it reaches the First Street bridge where
it transitions to the front (south) side of "Warehouse Row", a
series of former warehouse buildings now listed on the historic
registry. This concept affords an opportunity for a
"multi-experiential" pedestrian path.
ATTACHMENT B
roject Selection
Final selection of projects ',viii be done by thc
Commoowealth Transportation Board working
throogh its Enviromnental Cot~fittee. ~ outside
committee will assist io the evahmtioo of projects.
VDOT a~ld Federal I lighway Adnfinislration stall'
will screen projects based upnn thc following
criteria. 'l]~cse criteria must be satisfied for thc
application to receive fi~rther consideralion.
· Illeels at least one ellhflllCelllelll catego~
· connectivity to Iransportatioa facilities
· public hearing held
· MPO elldorselllelll ifllCCessaq,
· endorsemeot by appropriate gnvernmenlal
jorisdiclion or enti~
· local government comments if application I)y
SOllle other entity
$ illaxillltlnl federal share no lllore than 80%
· matching fonds available
· over aod above BOrlllal lrflnsporlallOll praclice
Projects which meet the screening criteria will
be evaluated by thc fnllowing:
· mllllbcr of federal ellchallcemellt categories
· inclusioo in a state, regional, or local plan
· poblic/private venture~cooperalion (multi-
jorisdiclional)
· total project cost
· matching filllds in excess of illioilllUlll
· dcnlOllslrable need, conlmtlnity inlprOvclnCllt
· originaliLy
· cOIllllltlllily support
· poblic acccssibiliLy
· compatibility with adjacem land use
· ~sibility from a public right of way
· ellvirnnn]elllal alld ecological bcoefits
· air qualiq, benefit
· historical criteria met
· significant aesthelic valoe to be achieved
· economic inlpact
$ effect Oll toLirisnl
Other [actors:
* 'flit prnject finalists chosen as a result of lilt:
above two sets of criteria would rd]ct] be
reviewed in light of"distribution" criteria or
factors, stlc[I as geographic;d dislributioo and
urban and total representation.
'ille above criteria are not lislcd in order of
[mporlatlce.
Additional Information and Assistance
For more information on this progranL please
contact our Enhancenlent Staff, at 1-800-44-IS'1 .'EA
( 1-800-44,1-7832 ), or Tcleconmmnications
Device for thc Deaf ('I'DI)) for hearing- or speech-
impaired, 804-786-44 lO. hi the Richmond area,
please call (804) 786-0765.
IO II
NOTICE OF PUBLIC HEARING
BEFORE THE
ROANOKE CITY COUNCIL
The Roanoke City Council will hold a public hearing on Monday,
January 9, 1995, at 7:00 p.m., or as soon thereafter as the matter
may be heard, in the City Council Chamber, fourth floor of the
Municipal Building, in order to consider previously received
applications for federal funds available through the Intermodal
Surface Transportation Efficiency Act (ISTEA) for transportation
enhancements projects in FY 1995-1996.
Applicants must submit their project applications to the
Virginia Department of Transportation by January 31, 1995 with
formal endorsement of the jurisdiction in which the project would
be constructed.
More details of the ISTEA program are available in the Traffic
Engineering Office (981-2686) or the ~'ommunity Planning Office
(981-2344).
If you are a person with a disability who needs accommodations
for this public hearing, contact 981-1580 (TDD).
Given under my hand this 22nd day of December, 1994.
Mary Parker
City Clerk
Please publish in Thursday, December 29, 1994 edition of the
Roanoke Times & World News and in the Roanoke Tribune. Publish in
display ad format, not legal ad.
Bill to:
Traffic Engineer
Public Works Service Center
1802 Courtland Road, N.E.
Roanoke, Virginia 24012
Attention: Bob Bengtson 981-2686