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HomeMy WebLinkAboutCouncil Actions 02-13-95PARRO1T 32363 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL February 13, 1995 3:00 p.m. AGENDA FOR THE COUNCIL 1. Call to Order -- Roll Call. All Present. The Invocation was delivered by Bishop Robert E. Tonkinson, Jr., Roanoke First Ward, Church of Jesus Christ Latter-Day Saints. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: The City of Roanoke would like to welcome special guests from Florianfipolis, Brazil. The Mayor requested that the City Attorney and City Clerk prepare a Proclamation declaring the City of Florianfipolis, (Santa Catarina), Brazil, as Roanoke's Sister City; and that a resolution be prepared for consideration by Council at its next regular meeling on Monday, February 27, 1995. File #327 The regular meeting of the Greater Roanoke Transit Company Board of Directors has been rescheduled for Monday, February 27, 1995, at 2:30 p.m. Public hearings will be conducted at the 7:00 p.m. session of City Council. e CONSENT AGENDA (APPROVED 7-0) ALL MATI'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, October 10, 1994; a joint meeting of Council and the D-Day Memorial Committee held on Monday, October 10, 1994; and the regular meeting of Council held on Monday, October 24, 1994. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. C-2 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #15-110-132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. 2 C-3 A report of the City Manager requesting an Executive Session to discuss a matter relating to disposition of publicly held property, specifically conveyance of a small portion of a parcel devoted to public use for access purposes, pursuant to Section 2.1-344 (A) (3), Code of Virginia (1950), as amended. C-4 RECOMMENDED ACTION: File g2-132-166 Concur in request for Council to convene in Executive Session to discuss a matter relating to disposition of publicly held property, specifically conveyance of a small portion of a parcel devoted to public use for access purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. A report of the City Manager with regard to personnel lapse for the second quarter of fiscal year 1994-95. RECOMMENDED ACTION: Receive and file. File g60-184-202 C-5 A report of the City Manager recommending appointment of three City representatives to serve on a Citizen Steering Committee to oversee Open Space/Greenway Planning, pursuant to a communication from Wayne G. Strickland, Executive Director, Fifth Planning District Commission. RECOMMENDED ACTION: Concur in the recommendation. File #110-200-229-326-379 C-6 C-7 A communication from Linda Atkinson tendering her resignation as a member of the Roanoke Arts Commission. RECOMMENDED ACTION: Receive and file the communication and File #15-110-230 accept the resignation with regret. A communication from Keith A. Johnson tendering his resignation as a member of the Roanoke Neighborhood Partnership Steering Committee. 3 C-8 RECOMMENDED ACTION: Receive and file the communication File #15-110-488 accept the resignation with regret. Qualification of the following persons: Alphonzo L. Holland, Sr., as a member of the Personnel and Employment Practices Commission for a term ending June 30, 1997. File #15-110-202 and Michael A. Grant as a City representative to the Blue Ridge Community Services Board of Directors for a term of three years ending December 31, 1997. File #15-110-314-335 D. Kent Chrisman as a member of the City Planning Commission for a term of four years ending December 31, 1998. File #15-110-200 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATI'ERS: Report with regard to the status and future plans of The Jefferson Center. Warner N. Dalhouse, Vice President of the Jefferson Center Foundation, and Jane M. Stephenson, Executive Director/Manager. (10 minutes) A request for appropriation of $600,000.00 by the City for improvements and renovations to Fitzpatrick Hall and inclusion of $3.5 million in a future capital improvement program, to be matched by $2 million from the Jefferson Center Foundation, for rehabilitation of the Auditorium at the Jefferson Center, was before Council. 4 The request was referred to the City Manager and to 1995-96 Budget Study for consideration. As a part of the report, the City Manager was requested to provide a historical summary of past projects that have been funded by the City in a similar manner, and whether other Roanoke Valley localities have been invited to provide financial assistance for the Jefferson Center. File g60--217-337 Report with regard to activities of The Roanoke Valley Economic Development Partnership. Beth Doughty, Executive Director. (10 minutes) Received and filed. File g450 c. OTHER HEARING OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report in connection with a briefing, followed by action of Council endorsing, in principle, the Fire and Emergency Medical Services Strategic Plan. Adopted Resolution No. 32363-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File #70-354 5 o A report recommending authorization to submit a street inventory list to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. Adopted Resolution No. 32364-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File #20--77-183-514 A report recommending execution of a lease between the City and Commonwealth Buildings, a Virginia Partnership, for three years, with an option to renew for an additional three years, to provide additional office space for the Office of Real Estate Valuation. Adopted Ordinance No. 32365-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File #58-162-209-373 o A report recommending an amendment to the City's contract with Mattern & Craig, Inc., extending for 90 days the inspection and contract administration for construction of Carvins Cove Filter Plant Expansion, Phase I project; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32366-021395 and Resolution No. 32367-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File g60-405-468 A report recommending execution of a contract, in the amount of $99,856.00, with Heery International, Inc., for a feasibility study for use of Victory Stadium and possible Field House for the City of Roanoke; and appropriation of funds in connection therewith. 6 Adopted Budget Ordinance No. 32368-021395 and Resolution No. 32369-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File g60-67-122-405 A report recommending acceptance of the lowest responsible bids submitted for certain vehicular equipment for various City departments; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32370-021395 and Resolution No. 32371-021395. (5-0, Council Member McCadden was out of the Council Chamber and Mayor Bowers abstained from voting.) File #5-20-27-32-45-60-183-268-270-354-361--472 A report recommending acceptance of a 50/50 grant, in the amount of $10,345.00, from the Commonwealth of Virginia, Department of Health, Division of Emergency Medical Services Rescue Squad Assistance Fund, for purchase of two monitor/defibrillator units for use by the Emergency Medical Services department; and appropriation and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32372-021395 and Resolution No. 32373-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File/V22-60-236-354-472 A report recommending appropriation of additional funds received from the Governor's Employment and Training Department, in the amount of $183,095.00, for the Fifth District Employment and Training Consortium. Adopted Budget Ordinance No. 32374-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File g60--236-246 7 A report recommending adoption of a Resolution in support of continued funding for the Appalachian Regional Commission. Adopted Resolution No. 32375-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File #309-329-450 b. DIRECTOR OF FINANCE: A report with regard to annual bingo activity for 1994. Received and filed. File #109-285 Co CITY A report with regard to appropriation of 1996 Bond funds. Adopted Budget Ordinance No. 32376-021395 and Resolution No. 32377-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File g42-53-60-102-123-217-247-258-270 ATTORNEY: A report transmitting a Resolution with regard to State funding cuts for social services agencies. Adopted Resolution No. 32378-021395. (6--0, Council Member McCadden was out of the Council Chamber.) File #72-137-188-226-229-236-304--305-314-319-326-335- 336-348-425 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: 8 ao A report recommending acceptance of the bid submitted by BFI, Inc., to provide bulk container collection service for a period of 24 months. Adopted Resolution No. 32379-021395. (6-0, Council Member McCadden was out of the Council Chamber.) File//45-144-178-183 8. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: OF Ordinance No. 32354, on second reading, authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing the conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's sixty-four percent interest in such property to the Roanoke Valley Resource Authority. Adopted Ordinance No. 32354-021395. (6-0, Council McCadden was out of the Council Chamber.) File//28-166-253 Member 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. 10. appointed by Council. OTI-IF~R HEARINGS OF CITIZF. NS: CERTIFICATION OF EXECUTIVE SESSION. Appointed the following persons: Vacancies on various authorities, boards, commissions and committees None. (7-o) 9 Carolyn Word File #15-110-304 William L. Bova - File #15-110-450 Recessed at 5:30 p.m. - Youth Services Cilizen Board Economic Development Commission 10 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL February 13, 1995 7:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Member White was absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. WELCOME: The designation of 1994 Sigmund E. Davidson. File//496 Citizen of the Year was awarded to PUBLIC HEARINGS: Aw Continuation of a public heating on the request of Donald R. Alouf and Lee T. Helms, contract purchasers, that certain conditions presently binding upon a tract of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809, which property was previously conditionally rezoned, pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, be amended. Edward A. Natt, Attorney. 11 Concurred in the request of Edward A. Natt, Attorney, to continue the public heating pending further report and investigation by the City Planning Commission. File #51 OTHER HEARINGS OF CITIZENS: Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before Council in connection with an article that appeared in the Sunday, February 12, 1995, edition of the Roanoke Times and World-News, by Bob Jordan entitled, "Cashing In", and spoke in support of certain ideas in regard to the Roanoke area. File g23 Dan E. Mankie, 516 Arbutus Avenue, S. E., addressed the matter of open space and greenways as an alternative mode of lransportation, particularly bicycling needs for the health and safety of the community. File #72-379 12 City Clerk's Office City of Roanoke, Virginia February 16, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32354-021395 Resolution No. 32363-021395 Resolution No. 32364-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32372-021395 Resolution No. 32373-021395 Budget Ordinance No. 32374-021395 Resolution No. 32375-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 Resolution No. 32378-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F.'Parker, CMC/AAE City Clerk MFP: sm Ene. City Clerk's Office City of Roanoke. Virginia February 16, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32354-021395 Resolution No. 32363-021395 Resolution No. 32364-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32372-021395 Resolution No. 32373-021395 Budget Ordinance No. 32374-021395 Resolution No. 32375-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 Resolution No. 32378-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm City Clerk's Office City of Roanoke, Virginia February 16, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Resolution No. 32363-021395 Resolution No. 32364-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32372-021395 Resolution No. 32373-021395 Budget Ordinance No. 32374-021395 Resolution No. 32375-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 Resolution No. 32378-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular~ meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, ry F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 George C. Snead, Jr., Director PubLic Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32363-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32372-021395 Resolution No. 32373-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric o City Clerk's Office City of Roanoke. Virginia February 16, 1995 Wanda B. Reed, Manager Emergency Services Roanoke, Virginia Dear Ms. Reed: I am attaching copy of the following measures that pertain to your department: Resolution No. 32363-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32372-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Rawleigh W. Quarles Fire Chief Roanoke, Virginia Dear Mr. Quarles: I am attaching copy of the following measure that pertains to your department: Resolution No. 32363-021395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. ~.,~ ~, ~Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: ! am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32373-021395 Budget Ordinance No. 32374-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie. City Clerk's Office City of Roanoke, Virginia February 16, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32354-021395 Resolution No. 32364-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measures that pertain to your department: Resolution No. 32364-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric o pc: Robert K. Bengtson, Traffic Engineer C ty Clerk s Off ce City of Roanoke, Virginia February 16, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32354-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. ~Sandra~.Sincerely, {'k i n~~ Deputy City Clerk SHE:sm Eno. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Sarah E. Fitton Engineering Coordinator Roanoke, Virginia Dear Ms. Fitton: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32354-021395 Ordinance No. 32365-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 199§. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32354-021395 Ordinance No. 32365-021395 Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. City Clerk's Office City of Roanoke, Virginia February 16, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm gnc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Nelson M. Jackson, Manager Building Maintenance/Custodial Services Roanoke, Virginia Dear Mr. Jackson: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric o City Clerk's Office City of Roanoke, Virginia February 16, 1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McCiung: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 Resolution No. 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to cail me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm F..nc, City Clerk's Office City of Roanoke. Virginia February 16, 1995 Charles A. Harlow Acting Grants Monitoring Administrator Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32372-021395 Resolution No. 32373-021395 Budget Ordinance No. 32374-021395 Resolution No. 32375-021395 Resolution No. 32378-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno, Cty Clerk s Off ce City of Roanoke, Virginia February 16, 1995 M. David Hooper Police Chief Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno o City Clerk's Office City of Roanoke, Virginia February 16, 1995 Steven L. Walker, Manager Waste Water Pollution Control Roanoke, Virginia Dear Mr. Walker: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm ~..ne. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Jesse H. Perdue, Jr., Manager Utility Line Services Roanoke, Virginia Dear Mr. Perdue: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32370-021395 Resolution No. 32371-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric o City Clerk's Office City of Roanoke. Virginia February 16, 1995 Vickie L. Price, Administrator Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32374-021395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno o City Clerk's Office City of Roanoke. Virginia February 16, 1995 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32366-021395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Ellen S. Evans Construction Cost Clerk Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32366-021395 Resolution No. 32367-021395 Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. City Clerk's Office City of Roanoke, Virginia February 16, 1995 The Honorable W. Alvin Hudson Sheriff Roanoke, Virginia Dear Sheriff Hudson: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32376-021395 Resolution No. 32377-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. City Clerk's Office City of Roanoke, Virginia February 16, 1995 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. DibHng: I am attaching copy of the following measures that pertain to your department: Ordinance No. Resolution No. Resolution No. Ordinance No. Resolution No. Resolution No. Resolution No. Resolution No. Resolution No. Resolution No. Resolution No. Resolution No. 32354-021395 32363-021395 32364-021395 32365-021395 32367-021395 32369-021395 32371-021395 32373-021395 32375-021395 32377-021395 32378-021395 32379-021395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. l~drker, CMC/AAE City Clerk MFP: sm Erie. City Clerk's Office City of Roanoke, Virginia February 16, 1995 John W. Coates, Manager Parks, Recreation and Grounds Maintenance Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32368-021395 Resolution No. 32369-021395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. If you have questions, please do not hesitate to call me. Sincerely City Clerk MFP: sm t~nC o A PROCLAMATION expressing the intent of the City of Roanoke to enter into a new Sister City relationship with the City of Florian6polis, Santa Catarina, Brazil, and authorizing negotiations with the proper City officials of the City of Florian6polis and other parties to establish a Sister City relationship and a cultural exchange program between the two Cities. WHEREAS, the City of Cities program for more than thirty established Sister City relationships Kenya, and Pskov, Russia; Roanoke has participated in the Sister years and has previously with Wonju, Korea, Kisumu, WHEREAS, the City of relationship; WHEREAS, to endorse a it has been suggested that the City of Roanoke and Florian6polis should enter into a Sister City and the Mayor and Council new Sister City Roanoke and the City of Florian6polis, of the City of Roanoke desire relationship between the City of Santa Catarina, Brazil; WHEREAS, the City's participation in this program has resulted in a warm friendship between this City and its Sister Cities and promoted international understanding; WHEREAS, the City of Roanoke was honored by the presence in the City from February 10, 1995, through February 14, 1995, of a delegation from Florian6polis, Santa Catarina, Brazil, consisting of The Reverend Renan Massan Bans, Mr. Jo~o Rosa, Mrs. Regina Rosa, Mrs. Maria Pereira and The Reverend and Mrs. Richard Schisler; WHEREAS, the delegation brought greetings and gifts from The Honorable S~rgio Jos~ Grando, Mayor of the City of Florian6polis; THEREFORE, BE IT PROCLAIMED by David A. Bowers, Mayor of the City of Roanoke, as follows: 1. The City of Roanoke hereby expresses its intent to enter into a new Sister City relationship with the City of Florian6polis, Santa Catarina, Brazil, and implement a cultural exchange program between the two Cities. 2. In implementing a Sister City relationship with the City of Florian6polis, Santa Catarina, Brazil, the Mayor and other officials of the City of Roanoke shall negotiate with the proper officials of the said City of Florian6polis. 3. The Mayor, City Council and the people of the City of Roanoke send their warmest greetings to Mayor Grando, the governing body of Florian6polis and the people of Florian6polis. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES,, FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 February 13, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, ~avid A. Bowers Mayor DAB: se February 13, 1995 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: This is to request an opportunity to meet with Council in Executive Session to discuss the disposition of publicly held property, specifically conveyance of a small portion of a parcel devoted to public use for access purposes, in accordance with Section 2.1-344 (A)(3) of the Code of Virginia (1950), amended, as WRH:WFC:pr Respectfully submitted, W. Robert Herbert City Manager cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations William F. Clark, Director of Public Works February 13,1995 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Personnel Lapse for the Second Quarter of Fiscal Year 1994-95 (October, 1994 - December, 1994) Personnel lapse is generated due to employee turnover and vacancies in City departments. For the current fiscal year, salary savings of $755,000 are projected as a result of these vacancies. The following figures represent the status of Personnel Lapse for Fiscal Year 1994-95 as of December 31, 1994: General Fund: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Reduction First Quarter Revenue Adjustment Net First Quarter Reduction Second Quarter Personnel Lapse Generated October November December Less Revenue Adjustment Net Second Quarter Reduction $285,O99 f24.361~ ($755,000) 260,738 $105,224 146,042 69,245 $320,511 (57,481 } 263,030 Personnel Lapse Balance Remaining after Second Quarter f$231.232~ The status of lapse is now being reported to City Council as a consent agenda item. A fourth quarter report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount and adjusts affected departmental operating budgets. Please let me know if you have any questions. Sincerely, W. Robert Herbert City Manager WRH:abh James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney Barry L. Key, Manager, Management and Budget Diane S. Akers, Budget Administrator Directors MARY F. PARKER, CMC/AAE Cit* Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 240I l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputv Ci y C erk February 16, 1995 File #110-200-229-326-379 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report recommending appointment of three City representatives to serve on a Citizen Steering Committee to oversee Open Space/Greenway Planning, pursuant to a communication from Wayne G. Strickland, Executive Director, Fifth Planning District Commission, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On motion duly seconded and unanimously adopted, Council concurred in the recommended appointments, as follows: Lucy R. Ellett, Valley Beautiful, citizen representative; a member of the Roanoke City Planning Commission to be appointed by the Commission's Chairperson; and John R. Marlles, Chief, Planning and Community Development. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Wayne G. Strickland, Executive Director, Fifth Planning District Commission, P. O. Box 2569, Roanoke, Virginia 24010 Robert H. Fetzer, President, Building Specialists, Inc., P. O. Box 1174, Roanoke, Virginia 24006 Ms. Lucy R. EIlett, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marlles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission Roanoke, Virginia Feb~ary 13, 1995 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Citizen Steering Committee to Oversee Open Space/Greenway Planning As City Council is aware, over the past year there has been considerable interest by citizens in the Roanoke Valley in preserving open space and protecting viewsheds along the Blue Ridge Parkway. More recently, on November 28, 1994, Mr. Robert Fetzer and Mrs. Lucy Ellett made a presentation to City Council emphasizing the importance of greenways (corridors of open space connecting separate recreational, cultural and natural areas) and recommending that City Council appoint a greenways committee. In response to this interest, last spring the City of Roanoke with the cooperation of other Valley governments took a leadership role in requesting the Fifth Planning District Commission to coordinate the preparation of a Valley-wide Open Space Plan to include the identification of possible greenways. The request was approved by the full Commission in May 1994, and staff representatives from Roanoke City, Roanoke County, Salem and Vinton have met on three occasions to develop a scope of work for the project and to begin the process of collecting the information that will be needed to develop a regional open space/greenway plan. I believe that the citizens steering committee currently being organized by the Fifth Planning District Commission (see attached letter from Wayne G. Strickland, Executive Director, Fifth Planning District Commission, dated January 18, 1995} is the best starting point for beginning the process of developing an open space/greenways system for the entire Roanoke Valley. This commission, which will include citizens and representatives from all of the Valley jurisdictions, will help ensure that a regional open space/greenway system is developed in a coordinated and expedient manner. In this regard, I am nominating the following individuals to serve as Roanoke City's representatives on this important committee: Lucy Ellett, Valley Beautiful, citizen representative Member of the Roanoke City Planning Commission to be appointed by the Commission's Chairman. John Marlles, Chief of Planning and Community Development I will keep City Council informed regarding the progress of this exciting new valley-wide effort. If you have any questions or need any additional information, please call me or John Marlles, Chief of Planning and Community Development. Respectfully submitted, W. Robert Herbert City Manager WRH:JRM: mpf attachment cc: Assistant City Manager City Attorney Director of Finance Director of Public Works Chief, Planning and Community Development Wayne G. Stricldand, Executive Director, 5PDC Robert Fetzer Lucy Ellett FIFTH PLANNING Mayor David A. Bowers City of Roanoke 215 Church Avenue, SW Roanoke, Virginia 24011 January 18,1995 Dear Mayor Bowers: The Fifth Planning District Commission, in cooperation with the planning staffs of Roanoke City, Roanoke County, Salem, and Vinton, is preparing an Open Space Plan for the Roanoke Valley. As you may know, local citizens have shown a great interest in greenways in recent months. The timing of this grassroots advocacy coincides with the timing of our open space planning process, giving us an ideal opportunity to involve the public in this type of planning before their momentum fades. Open space planning in any community should be an on-going effort and we hope to be involved with such local efforts in the coming years. However, in setting a June 30, 1995 deadline for our plan, we hope to respond to priority needs while building the groundwork for future open space planning. My purpose in writing to you today is to ask you to appoint three representatives to a Steedng Committee, which will work with staff in preparing the Open Space Plan by June 30. The results of the planning process will help decide how (and if) the Steering Committee evolves after July 1. In selecting your representatives, it is suggested that you appoint at least one person from your Planning Commission. If you are interested in involving any of the citizens that are already advocating greenways, your Planning Director should be able to give you some names. We see the_Steering Committee as a key factor in the success of this effort. Staff members are now preparing an inventory of public land; semi-public open spaces; and rivers, creeks, and reservoirs. The PDC will be using its GIS (computerized mapping) to map the locations of the elements of the inventory. This inventory will be given to the Steering Committee, which will use it to identify opportunities for open space uses and linkages between uses. The Steering Committee can solicit additional public input as needed and recommend further action. Serving Alleghany Count,/, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton Page 2 Please let me know who you appoint to the Steering Committee by February 15, 1995. We hope to call the first meeting of that group shortly thereafter. The Fifth Planning District Commission appreciates your assistance in this effort. Sincerely, Executive Director cc: Mr. W. Robert Herbert, Roanoke City Manager MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240l I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 28, 1995 File #15-110-230 Ms. Linda Atkinson 3142 Lugar Lane Fincastlo, Virginia 24090 Dear Ms. Atkinson: Your communication tendering your resignation as a member of the Roanoke Arts Commission, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On motion, duly seconded, and unanimously adopted, the communication was received and filed and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Mimi Hodgin, Chairperson, Roanoke Arts Commission, 805 Virginia Avenue, Salem, Virginia 24153 Stephanie M. Moon, Secretary, Roanoke Arts Commission Sandre H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #15-110-488 Mr. Keith A. Johnson Route 3, Box 664 Hardy, Virginia 24101 Dear Mr. Johnson: Your communication tendering your resignation as a member of the Roanoke Neighborhood Partnership Steering Committee, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On motion, duly seconded, and unanimously adopted, the communication was received and filed and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Partnership Steering Committee. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. pc: Richard S. Winstead, Chairperson, Roanoke Neighborhood Partnership Steering Committee, 1322 Watauga Street, S. W., Roanoke, Virginia 24015 John R. Marlles, Acting Roanoke Neighborhood Partnership Coordinator Elizabeth Watson, Secretary, Roanoke Neighborhood Partnership Steering Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: /703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #15~110-202 Lewis W. Peery, Chairperson Personnel and Employment Practices Commission 508 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Mr. Perry: This is to advise you that Alphonzo L. Holland Sr., has qualified as a member of the Personnel and Employment Practices Commission for a term ending June 30, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Kenneth S. Cronin, Secretary, Personnel and Employment Practices Commission Sandra H. Eakin, Deputy City Clerk i iT'1' Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Alphonzo L. Holland, Sr., do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a term ending June 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this day of ?e~,~ 1994. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #15-110-314-335 Onzlee Ware, Chairperson Blue Ridge Community Services Board of Directors 104 W. Campbell Avenue Roanoke, Virginia 24011 Dear Mr. Ware: This is to advise you that Michael A. Grant has qualified as a City representative to serve on the Blue Ridge Community Services Board of Directors for a term of three years ending December 31, 1997. Sincerely, --ff. Mary rker, CMC/AAE City Clerk MFP: sm Dr. Fred P. Roessel, Jr., Executive Director, Blue Ridge Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael A. Grant, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative to the Blue Ridge Community Services Board of Directors for a term of three years ending December 31, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ay o t,z~ 199~. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #15-110-200 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: This is to advise you that D. Kent Chrisman has qualified as a member of the City Planning Commission for a term of four years ending December 31, 1998. Sincerely, .~ -. Mary F.O~rker, CMC/AAE City Clerk MFP: sm pc; John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, D. Kent Chrisman, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City Planning Commission for a term of four years ending December 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this 2 day of ~'-~, 1994. ARTHUR B. CRUSH, III, CLERK BY ~ ~ ~--~'~,,D~,i'UTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #60-217-337 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, February 13, 1995, Beverly T. Fitzpatrick, Sr., President, Jefferson Center Foundation Board of Directors, and Warner N. Dalhouse, Vice President, Jefferson Center Foundation Board of Directors, requested an appropriation of $600,000.00 by the City to be used for improvements and renovations to Fitzpatrick Hall, and inclusion of $3.5 million in a future capital improvements program, to be matched by $2 million from the Jefferson Center Foundation, for rehabilitation of the Auditorium at the Jefferson Center. On motion, duly seconded and unanimously adopted, the request was referred to the City Manager and to 199§-96 Budget Study. As a part of your report to Council, you were requested to provide a historical summary of past projects that have been funded by the City in a similar manner, and whether other Roanoke Valley localities have been invited to provide financial assistance for the Jefferson Center. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Beverly T. Fitzpatrick, Sr., President, Jefferson Center Foundation Board of Directors, P. O. Box 8657, Roanoke, Virginia 24014 Warner N. Dalhouse, Vice President, Jefferson Center Foundation Board of Directors, P. O. Box 8657, Roanoke, Virginia 24014 Jane M. Stephenson, Executive Director/Manager, Jefferson Center, P. O. Box 8657, Roanoke, Virginia 24014 James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget JEFFERSON C.E.N.T.E.R JEFFERSON CENTER FOUNDATION P.O. BOX 8657 ROANOKE, VIRGINIA 24014 TELEPItONE (703) 343-2624 .{~FFERSON CENTER FOUNDATION OARD OF DIRECTORS JAMES ATKINSON (Class of "t77 HON, ELIZABETH T. BOWLES (Class of '38) G. FRANK CLEMENT WARNER N, DALHOUSE (Class of 'q2) lACY L. EDWARDS, JR. (Class of '60) HON. BEVERLY T. FITZPATRICK, SR. (Class of '39) ROBERT N. F1SHBURN HEYWOOD FRALIN (Class of '57) EDWIN C. I~\LL (Class of '62) DR. E, WAYNE HARRIS HEIDI F. KRISCH MRS. J, TATE MCBROOM ROSALIE KR{SCII SHAH'MAN (Class of '39! JUNE LEONARI) SI~,I:~IONS (Class of '437 DONALD G. S~IlTtt ! C/ass If MAURY t. STRAUSS (Ciasa cf MRS. ANDREW L. TIJRNER RIClt^RD S. ~'HITNEY, JR. GORDON C, WILLIS, SR. (Class qf ''3a) Ms. Mary Parker City Clerk 215 Church Ave., Room 456 Roanoke, Virginia 24011-1536 December 14, 1994 Dear Ms. Parker, The Jefferson Center Foundation request time to speak with City Council at their regular meeting on February 6, 1994. We respectfully request (20) minutes to make our presentation. Mr. Warner N. Dalhouse, Vice President of the Jefferson Center Foundation, will be making the presentation assisted by myself Jane M. Stephenson, Executive Director/Manager. We want to address Council on our status after having been open for one year here at the Jefferson Center, as well as future plans for the Jefferson Center. Please advise me as soon as possible of the amount of time we will be allowed so that we may plan our presentation accordingly. NEw D~E FOR JEFFERSON HIGH ACEt, rr~ FoR PERFOP. M~G ARTS, EDUCATION, AND SOCIAL SERVICES REMARKS TO ROANOKE CITY COUN(~IL February, 13, 1995 Beth Doughty Executive Director Roanoke Valley Economic Development Partnership THANK YOU FOR THE OPPORTUNITY TO APPEAR BEFORE YOU TODAY. AND TIIANKS TO ROANOKE CITY COUNCIL, CITY ADMINISTRATION, AND THE ECONOMIC DEVELOPMENT STAFF FOR TIlE SUPPORT IT HAS PROVIDED TO THE PARTNERSHIP, AND ME PERSONALLY, SINCE 1983. I AM HERE TO BRING YOU AN ANNUAL REPORT ON ROANOKE'S INVESTMENT IN Tile PARTNERSHIP AND TIlE DIVIDENDS IT HAS PAID. THE ROANOKE REGION IS LEADING VIRGINIA IN ,IOB CREATION, TO QUOTE AN ECONOMIST WITI! THE VIRGINIA EMPLOYMENT COMMISSION, "THE ROANOKE REGION IS CREATING JOBS AS FAST AS ANYWIIERE IN VIRGINIA." PARTNERSHIP ACTIVITY LAST YEAR CERTAINLY BORE THAT OUT. * INQUIRIES WERE IJP IN 1994 BY 8 PERCENT. MAR-g~7-19~5 14:19 34~ 6896 INQUIRIES FROM OUR ADVERTISING AND DIRECT MAIL INCREASED 173 PERCENT. PROSPECT ACTIVITY SET A RECORD. A PROSPECT IS ANY COMPANY TIIAT ACTUALLY VISITS THE REGION AS PART OF ITS SITE SEARCII, OR A LOCAl. F1RM WITll WiIICH WE HAVE SUBSTANTIVE DEALINGS. WE OPENED 52 PROSPECT FILES [,AST YEAR - SHATTERIN(; .THE OLD RECORD By NEARLY 50 PERCENT. PROSPECT ,,VISITS INCREASED By ,4.0 PERCENT AND THE PARTNERSHIP GENERATEi) TWO OF TllOSE PROSPECTS FOR EVERY PROSPECT BROUGHT TO THE VALLEY BY THE VIRGINIA DEPARTMENT OF ECONOMIC DEVELOPMENT. AND FINALLY, THE BOTTOM I,INE. ANNOUNCEMENTS IN 1994. IN ROANOKE, TIIERE WERE SEVERAL SMALL PROJECTS ANNOUNCED... COMPANY EMPLOYMENT Plywood & Plastics (I.) 8 Butler Parachutes (L) 20 Vitramon (E) 30 MAR-O?-1995 14:17 344 6096 ./N VESTMENT n.a. $0.5 million (est.) $12 ~nillion BUT ROANOKE CITIZENS ARE ALREADY ON TIlE JOB AT OTHER COMPANIES TItAT ANNOUNCED LOCATIONS IN 1994... COMPANY MascoT¢ch, Inc, (L) EMPLOYMENT 200 INVESTMENT Hanover Direcl/Apparcl 370 $2-3 million (est.) Hanover Direct/ Domesticatious (L) 276 $12 million .loire Deere Health Care (L) 25 n.a. ITT-Gallium Arscnide (E) 40 n.a. Mel-Rx, Inc. (L) 2-5 $0.5 nfillion (est.) THE GOOD NEWS HAS CONTINUED IN 1995 AS MOST OF THE EXPANSION AND RELOCATION ANNOUNCEMENTS MADE LAST YEAR TAKE FULL EFFECT. AND INCREASED ACTIVITY IN 1994 HAS ALREADY BROUGItT SlX ANNOUNCEMENTS IN 1995 REPRESENTING MORE THAN 800 JOBS AND 25 MILLION DOLLARS IN INVESTMENT... MA~-07-1995 14:18 344 6096 P, 03 FLEETWOOD HOMES, OF COURSE JACUZZI WHIRLPOOL BATH ARKAY PACKAGING RUBATEX SYNCHRONY AND AN EXPANSION OF TRANSKRIT INDUSTRIAL DEVELOPMENT ACTIVITY SUCI! AS I'VE JUST MENTIONED IS DRIVEN BY PRODUCT ~. INDUSTRIAL SITES AND BUILDINGS. THERE HAS BEEN A CRITICAL SHORTAGE OF AVAILABLE PRODUCT IN THE CITY AND IN THE ROANOKE VALLEY. I'D LIKE TO COMMEND CITY COUNCIl, FOR ITS FORESIGIIT IN THE ANNOUNCEMENT MADE EARI,IER THIS YEAR TO BEGIN DEVELOPMENT OF NEW SITES AT THE ROANOKE CENTRE FOR INDUSTRY & TECIINOLOGY. WITH THE COOPERATION OF ROANOKE AND TIlE OTHER SIX GOVERNMENTS IN OUR PARTNERSHIP, 1994 WAS A GOOD YEAR FOR ECONOMIC DEVELOPMENT. AND ! LOOK FOR THE MOMENTUM TO CONTINUE IN 1995. AGAIN, I THANK YOU I,'OR THE MANY CONTRIBUTIONS YOU HAVE MADE AND CONTINUE TO MAKE TO THAT SUCCESS. MAR-O?-1995 14: 19 ~44 6896 P. 04 I11 Franklin Plaza Roanoke, VA 24011 FAX 703 344-6096 FAX D,~E; November 2], 1994 TO: Mary Parker Fl?OM/Dougla~ Burle= TOTAL NUMBER OF PAGES (INCLUDING THIS ~IEET): ] MESSAGE: Would you please put The Roanoke Valley Economic l)evelopmen~ Partnership on the agenda for the January 9th 1995 City Council meeting. Beth Doughty, Executive Director, would like to give council au update of Partnership actiYJcy. Thank You. IF YOU DO NOT RECEIVE ALL PAGES OR HAVE QUESTIONS ABOUT THIS TRANSMISSION, PLEASE CALL 703 343-1550. 344 6~36 91X MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 98D2541 SANDRA H. EAKIN Deputy Ci y Cerk February 16, 1995 File #70-354 Mr. Mitchell L. Mendelson P. O. Box 1931 Roanoke, Virginia 24008-1931 Dear Mr. Mendelson: I am enclosing copy of Resolution No. 32363-021395 endorsing in principle the merger of Fire and Emergency Medical Services into a single department; recognizing the need to provide a continuing role for Emergency Medical Services volunteers; providing for volunteers to be under the same line of authority with paid Emergency Medical Services personnel for day-to-day operations; and authorizing the City Manager to implement the objectives of said resolution. Resolution No. 32363-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. 1NTHECOUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 13th day of February, 1995. No. 32363-021395. A RESOLUTION endorsing in principle the merger of Fire and EMS services into a single department; recognizing the need to provide a continuing role for Emergency Medical Services volunteers; providing for the volunteers to be under the same line of authority with paid EMS personnel for day-to-day operations; and authorizing the City Manager to implement the objectives of this resolution. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. Council endorses in principle the establishment of an organizational structure whereby Fire and Emergency Medical Services activities are combined into one department which is subject to a single line of authority. 2. Council recognizes the vital role played by Emergency Medical Services volunteers and encourages such volunteers to continue to provide valuable services to the citizens of the City. 3. The Emergency Medical Services volunteers shall be subject to day-to-day operational supervision by City stalE. 4. The City Manager is hereby authorized to take any necessary and appropriate steps to accomplish the objectives of this resolution. ATTEST: City Clerk. Hon. Mayor and Members of the City City Clerk's Office Municipal Buildings,Room 456 215 Church Ave., S.W. Roanoke, Va. 24011-1536 ATTN: Mary Parker Council P.O. Box 1931 Roanoke, Va. 24008-1931 February 6, 1995 Dear Mayor Bowers and Members of the City Council: I am writing in SUPPORT of the proposal, reported in the ~oanoke Times & World-News of Feb. 4, 1995, to merge the city's fire and rescue services. I have seen this type of unified service work extremely well in other cities, and I urge you to consider a unified system for Roanoke. Thank you for your attention. Mitchell L. Mendelson P.S. I have no vested, personal or financial interest in this matter. I'm just a civic-minded resident (Old Southwest), and I think a merged system would be better for the city. 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Endorsement in Principle of the Fire/~S Strategic Plan Dear Mayor and Members of Council: I am requesting, on the action agenda of February 13, 1995, Council endorse in principle key points of the Strategic Plan for Fire and Emergency Medical Services. With the presentation of the proposed resolution, we will provide a briefing of the Strategic Plan developed by the Project Management Team. I strongly believe the implementation of these strategies will enable our Fire and EMS services to continue to improve critical public safety services to our citizens. The attached Resolution, if approved by City Council, will endorse in principle the following: e Establishment of an organizational structure by which Fire and ~ergencyMedical Services activities are combined into one department, which is subject to a single line of authority. Recoanition of and continuation of the vital rol~ of volunteers in the Emergency Medical Services system serving our citizens. Providing day to day operational su_DervisiQn for EMS volunteers by city staff. · Authorizing the City Manag~r to take necessary and appropriate steps to accomplish these strategies. Again I thank the employees who have worked for more than one year to develop this Strategic Plan. Respectfully, W. Robert Herbert City 14anager MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #20-77-183-514 M. Scott Hollis, Urban Engineer Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Hollis: I am enclosing copy of Resolution No. 32364-021395 authorizing the City Manager to submit a street inventory for State maintenance payment eligibility to the Virginia Department of Transportation, upon forms prescribed by the Department of Transportation for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for an increase in State maintenance funds, as more particularly set forth in a report of the City Manager under date of February 13, 1995. Resolution No. 32364-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Robert E. Martinez, Secretary of Transportation, Chairperson of the Commonwealth Transportation Board, 1401 E. Broad Street, Room 414, Richmond, Virginia 23219 IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of February, 1995. No. 32364-021395. VIRGINIA, A RESOLUTION authorizing the City Manager to submit a street inventory for State maintenance payment eligibility to the Virginia Department of Transportation (VDOT), upon forms prescribed by VDOT for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for an increase in State maintenance funds. WHEREAS, the Code of Virginia (1950), as amended, establishes eligibility criteria for localities for receiving funds from VDOT for street maintenance purposes; and WHEREAS, inventory additions are required to be submitted to VDOT prior to April 1, 1995, in order to be eligible for payment for the next fiscal year. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is authorized to submit inventory additions to VDOT for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for additional State street maintenance funds, as set forth in the City Manager's report and its attachments, dated February 13, 1995. ATTEST: City Clerk. February 13, 1995 · ~.o. ~ ~ 5~711~0 Honorable David A. Bowers, and Members of Council Roanoke, Virginia Dear Members of Council: Mayor SUBJECT: ~ackground: Street Inventory for State Maintenance Payment Eligibility Code of VirqinJa establishes the eligibility criteria of localities for receiving funds from the Virginia Department of Transportation (VDOT) for street maintenance. It specifies two functional classifications of highways (Principal/Minor Arterials and Collector/Locals) and establishes a base payment rate per lane mile for each classification of roadway. These rates are adjusted annually by VDOT based upon a statewide maintenance index of unit costs for labor, equipment and materials used by VDOT on roads and bridges. ~bility for fiscal year 1994-95 is approximately $6~771~178 in street maintenance payments from VDOT. These funds are used for many maintenance expenditures that the City incurs for streets, sidewalks, curb and gutter, traffic signals, bridges, signs and pavement markings. II. Current Situation: Inventory additions need to be submitted to VDOT prior to April 1, 1995, in order to be eligible for payment for the next fiscal year. These additions are to be submitted on VDOT forms with an accompanying resolution from City Council. III. B. City staff has found that the attached list of streets ~hould be submitted to VDOT before April 1, 1995, to enable their eligibility for payment in the next fiscal year. Approval of this addition to the street inventory could add ~6,165 at current year payment rates. These changes have all occurred within the past year. Issues: A. Maintenance payments Members of City Council Page 2 B. T__iminq IV. Alternatives: Authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. 1. Maintenance payments from VDOT could increase by as much as $6,165 with the State's approval of this list. -- ~iminq is important inasmuch as this list must be submitted to VDOT (Salem Resident Engineer) by April 1, 1995. Do not authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. 1. ~aintenance payments from VDOT are not increased. 2. ~iminq is not an issue. ~ecommendation is that City Council authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for Commonwealth Transnortatio- m ...... approval by the Payment eligibility. ~, ou~ru ~o enable State Maintenance WRH:RKB:gpe Attachments: copy: Respectfully submitted, W. Robert Herbert City Manager Street Listing Director of Finance City Attorney Manager, Office of Management & Budget Director of Public Works Traffic Engineer SUMMARY OF ATTACHED FORMS U-1 "Request for Street Additions/Deletions/Corrections for Municipal Assistance Payments', PRINCIPAL/MINOR ARTERIALS 0 Lane Miles ADDITIONS COLLECTOR/LOCALS 1.70 Lane Miles PRINCIPAL/MINOR ARTERIALS DELETIONS COLLECTOR/LOCALS 0 Lane Miles 0.68 Lane Miles 4 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Depmy City Clerk February 16, 1995 File #58-162-209-373 Charles Nimmo, President F & W Management 2917 Penn Forest Boulevard, S. W. Suite 200 Roanoke, Virginia 24018 Dear Mr. Nimmo: I am enclosing copy of Ordinance No. 32365-021395 authorizing the proper City officials to enter into a lease between the City of Roanoke and Commonwealth Buildings, a Virginia Partnership, or its successor in title, for use of office space on the mezzanine of the Commonwealth Park Building, located at 110 Campbell Avenue, S. W., by the Office of Real Estate Valuation, upon certain terms and conditions. Ordinance No. 32365-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. pc: Willard N. Ciaytor, Director of Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of February, 1995. No. 32365-021395. AN ORDINANCE authorizing the proper City officials to enter into a lease between the City of Roanoke and Commonwealth Buildings for use of office space at 110 Campbell Avenue, S.W. by the Office of Real Estate Valuation, upon certain terms and conditions, and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and City Clerk are authorized to execute and attest, respectively, for and on behalf of the City, in form approved by the City Attorney, with Commonwealth Buildings, a Virginia Partnership, or its successor in title, a lease for 2,453 square feet of office space on the mezzanine of the Commonwealth Park Building, 110 Campbell Avenue, S.W., for use by the Office of Real Estate Valuation, for a three year term with an option to renew for an additional three years, commencing March 1, 1995, at a monthly rental of $2,003.29 for the first year, $2,207.70 for the second year, and $2,412.12 for the third year, as more particularly set forth in the report to this Council dated February 13, 1995. Such lease shall contain such other terms and conditions as are approved and required by the City Manager. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. February 13, 1995 Council Report No. 95-112 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: LEASE AGREEMENT - OFFICE OF REAL ESTATE VALUATION Background on the subject in chronological order is as follows: Additional office space is required by the Office of Real Estate Valuation due primarily to growth in staff since moving into their 1,488 square foot office in the Municipal Building in 1972 with six (6) employees. Staff has increased to fourteen (14), while allocated space has remained at 1,488 square feet, which has negatively impacted efficiency, productivity, and public service due to lack of reception areas and private areas for discussions with citizens. City Council previously authorized the City Mana.qer and Director of Real Estate Valuation to search for additional office spaco for Real Estate Valuation to alleviate overcrowding. II. Current situation is as follows: Public service will continue to be provided in Room 250 of the Municipal Building. Sufficient staff, including the Director, will remain in present location to ensure accessibility. City Manaqer and Director of Real Estate Valuation have located suitabl. space, being 2,453 square feet, on the mezzanine of the Commonwealth Park Building, 110 Campbell Avenue, Tax Map Number 1011516, owned by Commonwealth Buildings, a Virginia Partnership. Site is less than one block from Municipal Complex. Lease terms as follow include basic utilities and ianitorial service,, and are competitive for comparable space close to the Municipal Complex: Lease provides that both landlord and the City aqree to indemnify and hold harmless the other from and against any loss, damage, Honorable Mayor and Members of City Council LEASE AGREEMENT - OFFICE OF REAL ESTATE VALUATION Page 2 February 13, 1995 or liability occasioned by or resulting from any willful or negligent act on its part, its agents, employees, or invitees. Three-year lease commencing on March 1, 1995, and expiring on February 28, 1998. Option to renew for one additional three-year term. Base Rent 3/1/95 - 2/28/96 3/1/96 - 2/28/97 3/1/97 - 2/28/98 Monthly Per Square Foot $2,003.29 ~ 9.80 92,207.70 ~10.80 $2,412.12 ~11.80 III. Issues in order of importance are as follows: A. Service to public B. Department needs C. Funding IV. Alternatives in order of feasibility are as follows: City Council authorize a lease between the City and Commonwealth Buildings, a Virginia Partnership, for three years, with option to renew for an additional three years, at the rate of $2,003.29 per month for the first year, to increase by approximately $204.00 per month each succeeding year thereafter, in a form approved by the City Attorney. Service to public will be enhanced by remodeling Room 250, Municipal Building, to provide a reception/waiting area, more public work space, and more privacy for discussion of assessment matters. Department needs will be met through improvements in efficiency, productivity, and morale as a result of adequate work environment for staff. Funding is available in the Real Estate Valuation operating budget to provide for lease payments, renovations, and equipment needs Honorable Mayor and Members of City Council LEASE AGREEMENT - OFFICE OF REAL ESTATE VALUATION Page 3 February 13, 1995 for the current fiscal year due to supplemental appropriations. Funding for future fiscal years will need to be appropriated as part of the budget process. City Council not authorize a lease between the City and Commonwealth Buildings, a Virginia Partnership, for three years, with option to renew for an additional three years, at the rate of 92,003.29 per month for the first year, to increase by approximately 9204.00 per month each succeeding year thereafter, in a form approved by the City Attorney. 1. Service to public will remain at existing levels. Department needs will not be met and there will not be in increase in efficiency, productivity, and morale due to inadequate work environment for staff. 3. Funding will remain in the Real Estate Valuation operating budget. Recommendation is as follows: City Council concur in alternative "A" and take the following action: City Council authorize a lease between the City and Commonwealth Buildings, a Virginia Partnership, for three years, with option to renew for an additional three years, at the rate of $2,003.29 per month for the first year, to increase by approximately 9204.00 per month each succeeding year thereafter, in a form approved by the City Attorney. Respectfully submitted, W. Robert Herbert City Manager WRH\SEF\kh Honorable Mayor and Members of City Council LEASE AGREEMENT - OFFICE OF REAL ESTATE VALUATION Page 4 February 13, 1995 CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Director of Real Estate Valuation Assistant to City Manager for Community Relations City Engineer Budget Administrator L MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 2401 l-1536 Telephone: (703} 981-254I SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #405-468 Steven A. Campbell, Engineer Mattern and Craig, Inc. Consulting Engineers and Surveyors 701 First Street, S. W. Roanoke, Virginia 24016 Dear Mr. Campbell: I am enclosing copy of Resolution No. 32367-021395 authorizing execution of Amendment No. 4 to the City's agreement with Mattern and Craig, Inc., for additional engineering services in connection with the Carvins Cove Filter Plant expansion, in tho amount of $25,000.00, for a total contract amount of $2,027,564.80. Resolution No. 32367-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGIN]& The 13th day of February, 1995. No. 32367-021395. A RESOLUTION authorizing the execution of an amendment to the City's agreement with Mattern & Craig, Inc., for additional engineering services in connection with the Carvins Cove Filter Plant expansion. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is hereby authorized to execute for and on behaif of the City, upon form approved by the City Attorney, Amendment Number 4 to the City's agreement with Mattern & Craig, Inc., dated September 3, 1991, in order to provide for additional engineering services related to the Carvins Cove Filter Plant expansion. 2. Such amendment shall provide for services as set forth in the City Manager's report to this Council dated February 13, 1995 and the cost of these additional services is $25,000.00 with the total contract amount of $2,027,564.80. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of February, 1995. No. 32366-021395. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay Carvins Cove Phase II Contract Carvins Cove Phase I Contract (2) (1) ........... $ 32,415,648 2,696,054 2,034,400 1) Appropriated from Bond Funds 2) Appropriated from Bond Funds (002-056-8370-9001) $( 25,000) (002-056-8353-9001) 25,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia '~-~ ! ~_5 February 13, 1995 Council Report No. 95-113 Dear Mayor Bowers and Members of Council: Subject: TRANSFER OF FUNDING WITHIN CAPITAL ACCOUNTS CARVINS COVE FILTER PLANT EXPANSION - CONTRACT WITH MATTERN & CRAIG, INC., ENGINEERS, FOR AMENDMENT NO. 4 Backqround on the subject in chronological order is as follows: Carvins Cove Filter Plant Expansion, Phase I contract for desiqn and inspection was approved by City Council to employ Mattern & Craig, Inc., for the sum of $1 969 400.00. Three amendments have been issued for their services to date for a total fee of $2 002 564.89. One of the line items in the original contract was for a full-time project inspector for two years which was the time of completion of the original construction contract. Construction contract was approved by City Council on November 16, 1992. Notice to proceed on construction was not issued until January 19, 1993, because the Commonwealth of Virginia was completing their revised regulations for soil and erosion control and Roanoke County would not approve the building permit until these new regulations had been adopted and the Phase I Contract documents had been revised to reflect these new changes. Chanqe Order Numbers 1 and 3 to the construction contract added 7,r', calendar days to the original construction contract time of 730 calendar days. Most of this time and the project contingency was expended for the pretreatment of the raw water at the dam intake structure (zebra mussel control). II. Current situation is as follows: Contract for full-time inspection plus office administration with Matter~ & Craig, Inc., needs to be extended for 90 consecutive calendar day, to complete the Phase I contract plus the additional work for the new items under a separate construction contract approved by Council on November 28, 1994. Cost of this extended service is $25 000.00. See attached quotation from Mattern & Craig, Inc. Honorable Mayor and Members of City Council TRANSFER OF FUNDING WITHIN CAPITAL ACCOUNTS CARVINS COVE FILTER PLANT EXPANSION - CONTRACT WITH MATTERN & CRAIG, INC., ENGINEERS, FOR AMENDMENT NO. 4 February 13, 1995 Page 2 Bo Proiect continqency was encumbered in the design and construction of the pretreatment of the raw water for the zebra mussel control, the redesign in relation to the new soil and erosion control regulations and other minor changes. Ill. Issues in order of importance are as follows: A. Time of ~ B. Funding IV. Alternatives in order of feasibility are as follows: Approve the extension of the inspection and administration of construction contract with Mattern & Craig, Inc. for 90 consecutive calendar days and .$25,000.00. Approve the transfer of funding within the water project accounts· Time of ~ and administration of the contracts would be extended to the end of the two contracts. Fundinq of $25,000.00 is available in Account No. 002-056- 8370-9001, water fund capital account and needs to be transferred to Account No. 002-056-8353-4001 Carvins Cove Phase I Design. Reject the time extension of the inspection and contract administration and the funding thereof. Time of in_~pection and contract administration would expire before projects are completed· 2. Fundinq would not be provided. Honorable Mayor and Members of City Council TRANSFER OF FUNDING WITHIN CAPITAL ACCOUNTS CARVlNS COVE FILTER PLANT EXPANSION - CONTRACT WITH MATTERN & CRAIG, INC,, ENGINEERS, FOR AMENDMENT NO, 4 February 13, 1995 Page 3 V. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Authorize the City Manaqer to issue a contract amendmer~L to Mattern & Craig, Inc. extending their inspection and contract administration for 90 consecutive calendar days and $25 000.00. Transfer $25 000.00 from Water Fund Capital Account No. 002-056- 8370-9001 to Carvins Cove Phase I Design Account No. 002-056-8353- 9001. C. Total desiqn contract with Change Order No. 4 will be $2 027 564.80. Respectfully submitted, City Manager WRH/LBC/fm Attachment CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Manager, Water Department Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services !994 ,a Jr t ~ , ; '"' aR CONSULTING ENGINEERS. SURVEYORS Mr. L. Bane Cobum Project Manager Office of City Engin~r Room 350 - Engineering 215 West Church Avenue Roanoke, VA 24011 December 23, 1994 Resident Project Representative Service Cat'vim Cove Water Filtration Plant Improvements - Phase I city of '.oanoke Commi~ion No. 1138K At the re~ndnr monthly project meeting held by the Comracmr on December 13, 1994, the Contractor indicated that they would be substantially complete in late March or early April, 1995. Mattern & Craig's agreement with the City for provision of Resident Project l~-presentative Services provided for 24 months of services, which began mid-January, 1993 and which would mn through mid-$amutry, 1995. The agreement also provided for extemion of those services beyond the end of the 24 month term, if the work was not complete. Given that the Contractor expects to be omite for at least three months beyond mid- January, 1995, and that a second conuactor will be omite for about 90 days in early 1995 for replacement of the remaining filter operating valves and piping, and that the SCADA, intake structure and new low lift pump station are not yet on line, I strongly recommend that our Resident Project Representative Services be ¢ontim~ed at least thtOIlgh mid-April, 1995. 701 First Street, SW. Roanoke, Virginia 24016 (703) 345-9342 Fax (703) 345-7691 Mr. L. Bane Coburn Page 2 December 23, 1994 This extension of services would require the addition of 3 months x $8,333.33/month, or $25,000, to our agreement for these services. I would appreciate your initiating the appropriate change order so that these critical services can continue uninterrupted beyond mid-January, 1995. We will have to further evaluate with you the need to further extend these services beyond mid-April, 1995, depending on the actual status of the work at that time. Very truly yours, MATTERN & CRAIG Sam H. McGla~, m, P.E., President SHM/clg cc: Craig Sluss MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Ci y C erk February 16, 1995 File #67-122-405 Michael A. Hollomann, Architect Heery International, Inc. 999 Peachtree Street, N. E. Atlanta, Georgia Dear Mr. Hollemann: I am enclosing copy of Resolution No. 32369-021395 authorizing execution of an agreement with Heery International, Inc., for a feasibility study for use of Victory Stadium and possible field house for the City of Roanoke, in the amount of $99,856.00. Resolution No. 32369-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, ary F. Parker, CMC/AAE City Clerk MFP: sm Eric. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI& The 13th day of February, 1995. No. 32369-021395. A RESOLUTION authorizing the execution of an agreement with Heery International, Inc., for a feasibility study for use of Victory Stadium and possible field house for the City of Roanoke. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Heery International, Inc. for a feasibility study for use of Victory Stadium and possible field house for the City of Roanoke, as more particularly set forth in the February 13, 1995, report of the City Manager to this Council. 2. The contract amount authorized by this resolution shall be $99,856.00. 3. The form of the agreement with such firm shall be approved by the City Attorney. ATTEST: City Clerk. IN TRR COUNCIL OP THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32368-021395. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Recreation Study - Victory Stadium/Field House (1) ............. $ 144,566 99,856 Reserved Fund Balance - Unappropriated 1) Appropriated from General Revenue 2) Reserved Fund Balance - Unappropriated (008-052-9681-9003) (008-3325) (2) ............. $ 99,856 ( 99,856) 616,298 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia February 13, 1995 Council Report No. 95-114 Dear Mayor Bowers and Members of City Council: Subject: ARCHITECTURAL/ENGINEERING SERVICES CONTRACT FEASIBILITY STUDY FOR USE OF VICTORY STADIUM AND FIELD HOUSE FOR CITY OF ROANOKE, VIRGINIA Back rog.EEg_B~d on the subject in chronological order is as follows: Legal advertisement was placed in the Washington Post, Richmond Times~, Ch___~arlotte Observer, Roanoke Tribune, and Roanoke Times & World News soliciting proposals from qualified architectural and planning consultants to review existing plans and the Victory Stadium structure for development of its potential, evaluation of its structural condition, and recommendations for making the stadium more appealing and useful to the citizens of Roanoke. The consultant will talk to local citizens and public-minded servic~ committees, not only for the potential of Victory Stadium, but also for a new Field House, its location, and its potential to serve the community. II. Current sit~uation is as follows: Twenty (20) firms submitted replies to our Request for Proposals. Four (4) firms were selected from the submittals received as follows: 1. Heery International, Inc. 999 Peachtree Street, N.E. Atlanta, GA Associate: Hammer Slier George KPMG Peat Marwick LLP One Progress Place, Suite 1600 St. Petersburg, FL Hellmuth, Obata & Kassabaum 323 West 8th Street, Suite 700 Kansas City, MO Honorable Mayor and Members of City Council ARCHITECTURAL/ENGINEERING SERVICES CONTRACT FEASIBILITY STUDY FOR USE OF VICTORY STADIUM AND POSSIBLE FIELD HOUSE FOR CITY OF ROANOKE, VIRGINIA February 13, 1995 Page 2 Stein & Company 227 West Monroe Street, Suite 3400 Chicago, IL Heery International, Inc., of Atlanta, Georgia, with their Sports Facility Division and their Associate, Hammer Slier George, Economic Feasibility Consultants, also of Atlanta, were selected for this feasibility study. Twenty separate tasks are specifically delineated, at least thirteen trips with a minimum of two people per visit, four scheduled work sessions with local input is the defined scope of work, plus all interim and final reports. By negotiation a lump sum fee of $99,856 was agreed upon to conduct these services, including travel, t~lephone, reproduction, etc. III. Issues in order of importance are: A. En.q neerin.q concerns B. _Funding C. Time IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to Heery International, Inc. of Atlanta, Georgia, with Hammer Silar George as their associate, to perform Feasibility Study for Use of Victory Stadium and Possible Field House for City of Roanoke. Work involved is defined by the Task Work Plan as outlined in Attachment B. Study and reports to be performed for the agreed upon lump sum of $99,856 and in a time of approximately eleven (11) weeks. Honorable Mayor and Members of City Council ARCHITECTURAL/ENGINEERING SERVICES CONTRACT FEASIBILITY STUDY FOR USE OF VICTORY STADIUM AND POSSIBLE FIELD HOUSE FOR CITY OF ROANOKE, VIRGINIA February 13, 1995 Page 3 Bo En_~ineerin~ would be met and recommendations would be received by the City in relation to the use of Victory Stadium and the Feasibility of a Field House in conjunction with the City's recreation programs· Funding is available from undesignated capital funds in the Capital Projects fund. Time. of completion of the studies and reports to the City is defined as eleven (11) weeks. _Do not award an architectural/en.q neerin.q study at this time. 1. Enqineerin.q concerns would not be met in a timely fashion. 2. Funding would not be encumbered at this time. 3. Time of completion of the study would be extended. Recommendation is as follows: City Council concur in Alternative "A" and take the following actions: Authorize the City Manager to enter into a contractual aqreemenl with Heery International, Inc. for Feasibility Study for use of Victory Stadium and possible Field House for City of Roanoke, for the sum of $99,856 and eleven (11) weeks to complete their studies and recommendation reports· Honorable Mayor and Members of City Council ARCHITECTURAL/ENGINEERING SERVICES CONTRACT FEASIBILITY STUDY FOR USE OF VICTORY STADIUM AND POSSIBLE FIELD HOUSE FOR CITY OF ROANOKE, VIRGINIA February 13, 1995 Page 4 A ro riate $99 856 from undesignated capital to a new CapitaI Projects fund account entitled "Feasibility Study, Victory Stadium/Field House. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/fm Attachments CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Manager, Parks and Recreation City Engineer Assistant to the City Manager for Community Relations Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services STAD1UM/FIELDHOUSE FEASIBILITY ANALYSIS ATTACHMENT B ROANOKE, VIRGINIA ESTIMATED FEES Project Senior Staff Develop Develop Admin Total Task Director Professional Architect Architect Analyst Analyst Engineer Estimator Specialist Support Fee i) Initial Work Session *4 12 16 12 1~ $5,448.00 2) Key Interviews ~d Data Gatherings 8 4 12 40 $4~4~.00 3} Stadium Market Analysis 4 32 16 16 $5,188.00 4) Fieldhouse Market Analysis 4 8 24 $2 604.00 5) Stadium Evaluation *2 16 32 8 $4,160.00 6) PrelimJm~ Program 4 2 24 4 8 16 $3,766.00 7) Site Criteria 4 8 4 2 $1,236.00 8) Work Session 2 *3 8 12 8 8 $3 388.00 9) Con~t Development 2 40 100 2 $8,750.00 10} Prelimina~ Site Analysis 2 40~ 40~ 2 $5 450 00 11) Cq~ Models 2 ' 16 $1,~:00 12} ~ating Profile 4 8 16 $~3~212.00 13) Work Session 3 *2 8 12 8 4 ~,464.00 14J Refine Program Con~t 2 36 100 24 $10 550.00 15) Detailed Site Analysis 2 36 80 $7,410.00 ~6) Co~ Update 40 $2,600,00 17) ~ati~ Pro Forma 4 8 24 $2~604.00 18) Funding Op[!0ns 32 8 ~ 5 $5 280.00 19) Work Session 4 *2 8 12 8 4 4 $3~464.00 20) Devel~ment Strategy 8 8 8 8 8 4 $3 896.00 ~TAL HOURS 1i4 i72 32 24 98 BILLING RATE $95.00 $149.00 $75.00 $55.00 $104.00 $49.00 $85.00 $65.00 $80.00 $30.00 Estimated Reimbursable Direct Costq REIMBURSABLES = $12,700.00 Travel * 14 Man trips avg $800 = $11,200.00 Printing, Postage, Tele, Misc= $1,500.00 01/13/95 !0. Use this sPace to provide any additic~l information or descril~ion of resources (including any computer design capabilities) supporting your firm's qualifications for the propped project. In response to your Request for Proposal, we present m this Section 10 the specific reformation requested structured to include the following. · FIRM OVERVIEWS / SERVICES AVAILABLE · APPROACH · RELATED EXPERIENCE FIRM OVERVIEW / SERVICES AVAILABLE HEERY INTERNATIONAL, INC. ...is one of the largest full-service professional design firms in the United States. The firm is known for innovative and award-winning work resulting front a systematic approach to design. A ntuif-disciplinary philosophy combines architecture with all major engineering disciplines--plus interior and graphic design---front concept through execution. In addition, Heery offers the full range of construction program management services. Specifically, the services available to clients include: Master Planning Site Planning Feasibility Studies Structural Engineering Mechanical Engineering Electrical Engineering Civil Engineering Fire Protection Engineering Energy Engineering Costing and Scheduling Facility Planning, Management, and Analysis /lrchitectural Design Programming Interior Design and Space Planning Graphic Design and Signage Programs Construction Program Management Plumbing / Sanitary Engineering Computer Aided Design and Drafting (CADD) Computer Aided Facility Management (CAFM) Landscape Architectural Design HEERY SPORTS FACILITY PRACTICE GROUP The complex requirements of modem, state-of-the-art sports facilities present a number of architectural and engineering design challenges that demand particular expertise to ensure project success. Heery has demonstrated a thorough tmderstandnig of these requirements and the ability to translate contplex programs into successful facilities that are completed on time and within budget. A leader in the industry, Heery has an established track record of success, having contphited more than 100 major sports facility projects in the past 30 years throughout the United States and intemationnlly. In over 30 stadium and arena projects, Heery has never missed an opening date. Heery has achieved a thorough understanding of the needs associated with sports activities, spectators, and facility support/service requirements of the owner. The firm has applied new technology to create movable, telescoping, and rotating stands in multi-purpose facilities, thus ensuring facility flexibility to accommodate a variety of events. 10. Use this space to provide any additional information or description of resources (including any competer design capabilities) supporting your firm's qualifications for the proposed project. Heery's project experience, encompassing both professional and collegiate sports facilities, bas included covered and uncovered facilities for Imsehall, football, soccer, basketball, tennis, racquetball, volleyball, concerts, swimming, and other mass-spectator events. Our collegiate and university experience includes Health, Physical Education, and Recreation (HPER) facilities. Ad&tiunally, our experience includes the design of locker rooms and training areas, team and facility offices, concession and vending needs, press boxes and lounges, private boxes and VIP areas, signage, scorebourds and control booths, and parking and security provisions, all in consideration of design for cost savings and maintenance. Heery's Sports Facility Practice Group was organized in 1963 specifically for the design oftbe Atlanta-Fidton County Stadium, and it has continued to provide professional services at the stadium for nearly three decades. Heery continued in the tradition of sports facihty design excellence as prime architect in a design consortium of five local Atlanta firms for the $210 million Georgia Dome Stadium and Conventiun Center, which was completed on schedule in 1992. Heery's most recent contribution Io the advancement of sports excellence in the U.S. has been as the lead firm in the facilities planmng and documentation to secure the successful international competitive bid for the 1996 Centennial of the modem Olympic Games for Atlanta, the State of Georgia, and the United States. Currently, Heery is part of a joint venture of professional firms counmssioned by the Atlanta Connmttee for the Olympic Games to design the new $5,000-seat Olympic Stadium in Atlanta, which will be converted after the 1996 Olympics for use by The Atlanta Braves as a maJor-league baseball stadium seating 45,000. HAMMER, SILER, GEORGE ASSOCIATES .. provides market, financial, and management consultation to public and private clients on real estate and economic development projects. From its offices in Atlanta, Georgia; Silver Spring, Maryland; Washington, D.C.; and Denver, Colorado, the firm offers its econOmic consulting services in all areas. A broad range of staffcapabilities enables the firm to keep abreast of important changes in financial, technological, market, and governmental factors which directly affect client interests. Four types of economic research represent Ihe bulk of the firm's work in the public sector. The first is concerned with the structure of local and regional economies, analyzing the strengths, weaJmesses, potentials, and development options. The second deals with the feasibility of public investments in infrastructure improvements, public works and community facilities, including their performance and revenue analysis often required for financing. The third evaluates the economic implications of ahemalive public policy decisions -- in land use, resource utilization, service delivery, tas and assessment practices, housing supply, capital budgeting, and development management. The fourth focuses on synthesizing the various predevelopmsnt activities required of public bodies in today's difficult and increasingly competitive and rapidly changing economy. The company has been particularly active in assignments that translate public policies into the actions which support private economic activities. It is through such Private activities that public development goals can be achieved in upgrading the environment, raising employment, and increasing tax 10. Use this space to provide any additional information or description of resources (including any computer design capal~iti~) ~ppo--fi~mg your firm's qualifications for the proposed project. APPROACH FEASIBILLITY STUDY for VICTORY STADIUM and FIELD HOUSE The general approach is to begin the process with a parallel analysis of the physical assets and liabilities of Victory Stadium and a review of alternative sites for a field house while analyzing the market suppofl for bo~ facilities. An integral part of the study process -- building upon the combined experience of both firms constituting the project team - is the regular reporting of progress to the city and steering conUmttee. As choices are m~de, the concept for development will be applied to the selected site and operating and fondmg details added. A final step m the process involves definition of a strategy for development of the project which provides the essential transition between study and implementation. Task 1. Initial Work Session The project will be maugnrated in a meeting of tho consultant team and steering conUmttee. Background reformation will be shared and interviews confirmed as the first round of field work is begun. Task 2. Key Interviews and Data Gathering The cortsulta~t team will conduct a series of interviews with key people in order to develop background information for sub~quent tasks. Task 3. Stadium Market Analysis Existing patterns of use will be reviewed as well as research conducted on the possibility of expanding the range of stadium users. The foil range of plausible activities will be explored. Task 4. Field House Market Analysis Research will focus upon possible users for an indoor arena, or field house, including sports, entertainment and civic events. Other facilities in the Roanoke area which might be competition or might be contributing events will be researched and analyzed. Task 5. Stadium Evaluation The existing stadium will be evaluated from a physical (structural, mechamcal and electrical) and functional point of view. Task 6. Site Analyses Based on the preliminary program, a list of site criteria will be developed for utlization in selecting preliminary sites for analysis. The list will include, but not he limited to, the following: Building and immediate plaza circulatiou area size in acres. Required parking in acres for cars, buses, taxis, etc. including allocation for circulation roadways. --10. Use this space to provide any additional information or d~scription of resources (including any computer - sd~i~ capables) ~upporting your qualifications for the pro~ project. Task 6. Site Analyses - continued Green areas / buffers in acres. General utility demands for water, sewer, electric, gas, commumcatioas. Accessibility to population centers and existing highways. This criteria and others as developed by the consultant and owner team will be configured into a matrix for evaluation of all selected sites. ~nch criterion will be defined in detail and weighted by importance. Detailed reformation will be gathered on each of the selected sites. This will include topography, highway, collector and secondary roadway traffic pattems, soils information, vegetation, flood zones if near the river, visual amenities, surronedmg land use, utilities and environmental issues. This information along with further developed concept plans will be utilized to test each site in detail. The pros and cons of each site will be developed including budget and schedule implications. The site criteria matrix will be revisited and a new evaluation completed. Task 7. Preliminary Program The purpose of this task is to develop a preliminary program of physical requirements. These requirements will be utilized to create site criteria and design concepts which will be cost estimated for use in financial feasibility analysis. Information acquired in the key interviews and market analysis will deternune the activity / event use of the proposed facilities. From the activity / event use list, one or two program scenari~ will be developed. Each will include projected space requirements, utility demands, quality levels and parking requirements. Task 8. Work Session 2 A meeting of the city staff and steering comnUttee will provide the consultant team with the opporunily to report market analysis findings, the preliminary program, and the evaluation of stadium conditions. The work session also will afford the opportunities to review site options for the field honse, make a selection of the preferred site, and provide guidance for remaining tasks. Task 9. Concept Plan(s) / Cost(s) Input and decisions fromTasks 1-8 will he utilized to refine the selected site, develop concept plans and revise the preliminary program. The site analysis will he further detailed to indicate on-site vehicular and pedestrian circulation; retention areas if required; mass parking for general public, I~ses, special VIPs and media; distance to adequate utility supplies or discharge; landecape massing; and facility concept footprint. Concept plans will be developed to indicate special seating areas, support spaces, amemties, press / broadcast spaces, etc., and modified as necessary to with the selected site. The preliminary program will be finahzed to incorporate £mal activity / event selection requirements, re£med concept plans and t'mal site development criteria. 10. Use this space to provide any additional information or description of resources (including any computer desig~pa~m~l~t~oo~g your ~-- qualifications for the proposed project. Task 10. General Cost Estimates One or two program / concept scenarios will be cost budgeted by two separate methods as a check and hilance. First, concepts will be estimated on a per suat basis from our past stadium design experience on similar projects. Secondly, a cost per square foot estimate by individual space type (i.e., storage, toilets, concessions, etc.) will be developed. The two budgets will be compared and any differences reconciled. Facility concel~ budgets are combined wilh site development budgets, land cost allowances, equipment and furnishings allowance, and fees, to establish a total project budget for each site. Based on refined program, site and concepts, the cost budgets will be reviewed to verify earlier assumptions are correct. Any adjustments necessary wdl be made and final project cost budgets established for use in economic feasibility analyses. Task 13. Development Strategy As part of the final report documenting the study, analysis and findings, the consultant team will provide an outline ora development strategy. This strategy, or rondmep for project implemont~tion, will specify key steps in the process, responsibilities and an estimated schedule - all as targets for action. Task 11. Facility Operating Profile Both Victory Stadium and field house potential operating profiles will be def'med specifying events, event days and attendance. The operating profiles will recOgmze current and expended opportunities for the variety of events and activities which constitute a realistic set of expectations for the market realities. Task 12. Work Session//3 The consultant team will present the f'mdings of Tasks 9-11 for conUmttee input. Task 13. Refine Program and Concepts Based upon conUmttee comments in work sessiou//3, the selected concepts will be refined and the program revised accordingly. Task 14. Cost Update Based on refined program, site and concepts, the cost budgets will be reviewed to verify earlier assumptions are correct. Any adjustments necessary will be made and final project cost budgets established for nse in economic feasibility analyses. Task 15. & 16. Operating Pro Forma / Funding Using the operating profile defined m Task I I, estimates of operating revenues (ticket sales, rentals, concessions, parking, etc.) will be measured against expenses (utilities, personnel, supplies, etc.) to arrive at illustrative operating positions for each of the facilities. With cost estimates provided by Heery's in-house staff, sources of hinding will be explored to arrive at the means to cover capital costs. 10. Use this space to ~'ovide any ~dditional information or description of resources-~i~uding any computer~slgn~s~p~-/l~ yonr~i~m~~ qualifications for the proposed p~oject. Task 17. Work Session//4 The steering comUUttee and city staff will j~m the consul~nt team for a final work session in order to review the conceptual developement plan or plans for stadium and field house ~d their ~ssociated costs. To further unde~st~d feasbilitiy, these plans will he complemented by estimated operating income and exponses and the evaluation of funding sources. Task 18. Develop Strategy A strategy which provides the City with a road map to bring the project to fruition will he developed. Our team will also assist the city with funding, the consultant team will develop models, renderings, videos, brochures or other presentation materials. RELATED EXPERIENCE HeeD' and Hamer * Slier * George have extensive experience relevant to the Victory Stadium and Field House project. HeeD' has designed over 100 sports facilities, and conducted numerous stadium feasibility studies. Fuflhermore, HeeD' has extensive field house project experience. Provided below is a listing of mar team's relvant stadium and field house featsibility and master planning experience. HEERY INTERNATIONAL, INC. PROJECT COMPLETION COST/SM DESCRIPTION Atl~nla's 1996 Olympic Stadimn Atlanta, Georgia 1995 $207 Aggic Stadium Expansion 1994 N/A Norlh Carolina A&T Slate University Greensboro~ Norlh Carolina Clinch College Stadium / Arena Study 1993 N/A Wise, Virginia Caner-Finley Stadium Exl~mion 1993 N/A No~h Camfina Slate University Raleigh, Norlh Carolina Full design and planning services for a new outdoor stadium which will seat 85,000 for the 1996 Olympic Games in Atlanta, and will subsequently he converled lo a 45,000-seat l~:nnanent baseball facility which will serve as the home ballpark of the Atlanta Braves. (Services provided as The Atlanta Stadium Design Team, a combined finn joint-venture). Master planning for stadium expansion to 35,000 seals with new press facilities, support spaces, and full track and field facililies. Design for first phase addilion o 3~500 seats and toileas~ restroom, and co~s_i_on space:_ Design services for a master planning study to identify opporlunilies and conslraints for a new football stadium, baseball stadium, and multi-purpose arena proposed for the campus. Advance planning and feasibility study to include programming, budget estimation and schematic design Io expand seating by 40,000 seals Io a Iotal 65,000 seats, and Io upgrade and add a_mcnifies to t_h~e__exisfin~ facility_ . 10. Use this space to provide any additional information or description of resources (including any co-m~--design capabilities) supporting your firm's qualifications for the proposed project. PROJECT COMPLETION COST/SM DESCRIPTION Nashville Stadium Feasibility Study 1993 N/A Nashville, Tmnesse~ Unlvcrsity of Georgia Coliseum 1992 N/A Renovation / Expansion Feasibility Study Athens~ Georgia World Cup Soc. ger Stadium - Rainham 1991 $230 Rainham~ England Louisville Foothall Stadium Study 1991 N/A University of Louisville and Louisville, Kentucky Eastern Michigan University 1991 N/A Arena / Convocation C~mcr Feasibility Study Olympics Bid Preparation to Host the 1996 Games Atlanta, Georgia 1991 N/A University of Kentucky 1989 N/A Privste Boxea Addition Study ___Lexingnon, Kentucky Sanford Stadium Study 1989 $5 University of Georgia Atheasr Georgia Georgia T~ch 1988 $40 Grant Field Master Plan proposed for Atlafltar Genrgla total master plan __ Feasibility study for a multi-use 20,000+ seat AAA baseball and 35,000+ seat football stadium, which will b~ master planmxl for expansion into major league baseball or professional football. Study also includes site selectinn~ analysis and recommendation. Planning and concq~ual design for a feasibility study to consider renovntinn and increased seating capacity for the existing coliseum used for basketball, other spons~ contrast livestock shows & rodeos. Feasibility study on a fast-track basis to de~ermine that the City of Rainham couh suppo~ a 150,000-seat stadium following the World Cup. Feasibility Study including master planning, site evaluation, programming, costing, scheduling, and atcint~:tum for a new 50,000-seat football stadium; indoor and outdoor olninns considerud, with indoor facilities for bask~ball, exhibits, boxing~ and other arena events. Feasibility Study including master planning, site evaluation, programming, archintctun:, costing and scheduling for a new baskolball and multi-purpose arena sealing 10~000 Assistance to the Atlanta Olympic Committe~ in the preparation of all plans, drawings, and proposed facililies design for the International Olympic Committ~:'s consideration of The City of Atlanta Io hosl the 1996 Summer Centennial Olympic Games. Architectural conc~ design and englneermg in suppotl feasibility study to consider adding 26 prival¢ box suites to an exisling coliseum. Feasibility to verify findings of 1986 s~udy to add only 5,000 sects to lower level of West end zone. Master Plan, Feasibility Study and Conccl~Ual Design for rcnovation of stadium and new indoor multlpuq~osc practice facilitl~:_ California Stalc Univcrsity al Fresno Bulldog Stadium Expansion Fecalbility Study and Maslcr Plan Frcsno, California 1988 N/A University of Mississippi Vaughl- Hcmingway Football Stadium Addition 1988 $4.5 proposed for total maslcr plan Feasibility study and Phase I expansion of 30,000-seat football stadium. Study to include phased expansion to ultimate confignmtion of O x fo rd ~ i_s sloss_tRot 10. Use this space to provide any additional information or description of resources (including any computer design capab~lTt~s) supporting your firm's qualifications for the proposed project. PROJECT COMPLETION COST/SM DESCRIPTION Heart O'Texas 1987 N/A Joint Venture with Taylor. Prepared Master State Fairgrounds Plan and budget study for capital improvements Waco, Texas to tho fairgrounds. Associate: James W. Griener Wake Forest Univcnlty Coliseum 1985 N/A Expamion feasibility study to add seats and improve Expansion Study sighllines V~rmaton-Salem, North Carolina Athletic Center Master Plan CbampaiRn-Uffoarm, Illinois Wake Forest University Coliseum Expansinn Study Winston-Salem, North Carolina Health. Physical Education & Recmstion Facility Master Planning / Design University of Southom Mississippi Hanicsburg, Mississippi Florida Field University of Florida Gainesville, Florida Baker Field Athlelic Complex Columbia University New Yorkt New York 1984 N/A 1984 $10.0 1981 $9.8-18 1981 N/A field house, athletic office budding, teonis. * Associate: Dailey & Associates Economic and architeetural feasibility study, as well as planning thmngh conceptual design, to devise cost effective means of providing additional seating and improved sight lines for basketball in an existing coliseum. Office and research complex emcompassing a gymnasium, with multipl~-nse court are.~ for basketball, volleyball, etc., team space for gymnastics, and racquetball courts that include full competition spe~ator capability. Facility includes I 15,990 SF with outdoor 400-meter NCAA track, soccer and jogging lane; research areas for anatomical and hurmm pcrfommncc and dcvclopmcnt; with StCl~Cn H. Blair~ Jr. __ _ Schcmallc Dcsign, Cost Analysis, and Fcasibility Study in joint vcnturc for rdmbilitation of an cxisting stadium and expansion adding 18,000 to 23,000 scats, eliminating 8.000-seat temporary stands; recommendations included renovating or replacing thc p~ss box, adding a 300~ar pm'king deck, rehabilitation of toilcls and concessions, and thc installation of aluminum seating throughout thc stadium. Muter planning and costing services for replacement of athlclic facility; included 20.000-seal foolball, 850-seat baseball. 2.000-seat NCAA Irack~ and 2~000-scat soccer facilities. 10. -Use this space to provide any additional information or description of resources (including any computer desk--ga capabilities) suppoa'mg you~m~ qnalificatiom for the proposed project. HAMMER · SILER · GEORGE HSGA has conducted over 150 studies of facilities having an audience-support (mass attendance, public assembly) orientation. These include spots arenas, convention centers, exhibition halls, arts centers, conference centers, auditoriums, stadiums, museums, and various combinations thereof. While this experience dates from 1955, most of these studies have been conducted since 1975. Their work on audience-support facilities often involves multi-porpose projects that house different combinations of functions either in single stroctures or in integrated sets of buildings. Some of oar studies have resulted in no-go recommeadatiom based on markets, competition, costs, operating arithtuetic, or other factors. Ln most instances, however, the studies have provided the basis for planning feasible projects scaled to the specific markets and financial capacity of the sponsoring institutions. It is significant that results of our research have been directly useful in official statements for bond issues and as guidance for formulating effective stntegies for project implementation. We have described projects which have addressed the issues and concerns under consideration m diverse settings. These projects also represent assignments in various sections of the United States. Nashville Multi-Purpose Stadium. Prepared for the State of Tennessee and Metropolitan Nashville and Davidson County. A multi-jurisdictional task force was form~ to guide a study funded by the state and municipal governments. The task force included representatives of the sponsors as well as the Board of Regents and Temsessee State Umversity. Working with a team selected for the assignment, HSGA reviewed the perceived needs for Tennessee State University football, Nashville Sounds minor league professional haseball, and other civic and entertsinment evems which might use a stadium venue. Various operating profiles were illustrated for altemative stadium sizes. Operating pro formas were tested, drawing upon field visits to comparable multi-use stadiums. Management options were advanced for discussion. An evaluation of stadium economic impact was conducted and results presented for task force review. Century Ill Sports Complex; Nashville, Tennessee. Prepared for the Century III Authority, Nashville, Tennessee. Hammer, Slier, George Associates investigated the feasibility of constructing and operating any one or a combination of new major audience-support facilities on a 120-acre tract adjacent to downtown Nashville. This study addresses needs for a new 55,000-seat multi-purpose stadium; a 15,000-seat arena; a new convention center; and a 6,500-car parking structure. Relative to both stadium and arena marketability, we undertook a major investigation of the possibilities of Nashville obtaining a franchise in any of the five major league sports. We also undertook case studies of arenas and stadiums in comparable cities. In addition to examination of the market demand and potential events for each facility, the consultant -- supplemented by planners and architects -- evaluated development impact costs and staging of the proposal. The Century Ill Authority may elect to undertake some part or all of the concepts tested m the study. Subsequent phases of the investigation include preparation of operating pro formas and financing approaches. 10. Use this space to provide any additional information or description of resources (including any computer design capabilities) ~upportin~ y~ qualifications for the proposed project. Coliseum Market and Location Analysis; Charlotte, North Carolina. Prepared for the City of Charlotte, Office of the City Engineer. The City of Charlotte already had an existing, but aging, 10,000-seat coliseum which had a long history of pr0ducing surplus revenue. It was in a severe state of deterioration and no longer mat the technical requirements of many events. The task of the consulting team, headed by Hanuner, Skier, George Associates and including Odell Associates, was to determine wbelher it was feasible to renovate and expand ~ existing Charlotte Coliseum or build a new coliseum. Primarily because of severe site constraints, renovation on the existing site was ruled out. In order to recommend an optimum size and a typical activity profde, we analyzed the Charlotte Coliseum's past performance for a five-year period, interviewed the promoters of all possible types of events, and studied the characteristics of all competitive facilities. Our study concluded that an 18,000-sent coliseum could be supported by Charlotte by the target opening year of 1988 and that it should be able to attract a total of I, 144,000 Fatrons at events in that year. In a later phase of this study the consulting team evaluated alternative sites for the new coliseum. The Summit; Houston, Texas. Prepared for the First Southwest Company. This study analyzed the feasibility of developing a major new sports arena in downtown Houston, based on current and future needs of the overall Houston market. Given the impressive strength and growth potential of Houston, the report concentrated on developing a program which would maximize utilization of the proposed sports arena. Competitive facilities in the market area were examm I to deteruune the need for a new facility to supplement existing anditoriom and stadium facilities. The analyses also included overall cost-revenue projections, including sonrces of income, operational expenditures, and antictpated audience levels. Cleveland, Ohio, Coliseum. Prepared for Ohio Sports Center, inc. This study examined the market feasibility ora major sports arena serving the 22-county Cleveland-Akron area. Because the audience for the sports and entertainment events which make up an arena's event schedule is a local one, we began with an overview of the economic characteristics of the surrounding population. Case studies of the operating characteristics of nine comparable arenas produced insights as to the potential events and income for the Cleveland facility. Based upon the above data and interviews with potential users of the arena, we projected event schedules, revenue, and expenses. Rosemont Horizon; Rosemont, Illinois. Prepared for the Village of Rosemont, Illinois. This study is an aualysis for a coliseum serving the greater Chicago area to he located in the Village of Rosemont in the vicinity of O'Hare International Airport. Our research evaluated the coliseum concept, citing types of facilities, existing Chicago facilities, and comparisons with other major cities. We concluded that a new facility to serve the g~eater Chicago area was needed. Section [1 analyzes the growth trends in Chicago and summarizes the overall Chicago market, focusing on the elements of support for recreational activities. OUr final product was a five-year projected program for the proposed facility and presents pro forma financial data. The appendices of this report present in tabular form annual estimates of revenues and expenses for the proposed coliseum. -- I0. Use this space to provid~ any additional information or d~scriptiou of resonrces (including any computer design ca~a~o~t~es) supporting qualifications for the proposed project. Expansion Feasibility Analysis, Brown County Memorial Arena; Green Bay, Wisconsin. Prepared for Brown County, Wisconsin, Department of Management and Budget. Brown County Memorial Arena is located next to the Green Bay Packers Lamheau Stadium. It consists of a 7,000-seat arena (concert seating) adjacent to a 43,680-sqnare-foot exhibit hall and the Green Bay Packers Hall of Fame Museum. Brown County retained Hammer, Slier, George Ass~cintes in collaboration with Thompson, Ventulett, Stainback & Associates to prepare a master plan for the arena site with a focus on ~he need for expanded arena seating. We evaluated the event and cost implications of adding seating in the end zones of the existing arena and of building a new arena on site. Other tasks called for in the study included evaluation ora curling club building on si~e, visits to complimentary Wisconsin arena facilities, and preparation of pm fornm revenue and expense statements for the recommended expansion altenmtive. North Charleston Arena Feasibility. Prepared for the City of North Charleston, South Carolina. The firm was engaged to investigate musket potentials for an arena to serve the low country counties centered in the Charleston area. The City of North Charleston, located in the heart of the market and having the advantage of interstate highway and new state expressway access, tcok the initiative to re-examine a question which had been reviewed in previous years. An oppo~umty to capture the growing market for sports and entertainment on a site judged to he superior in most respects resulted in recommendations for a development program linking the city, county, and private resources. Market and Financial Feasibility Study, Cumberland Count~ Coliseum; Cumberland County, North Carolina. Prepared for the Cumberland County Memorial Auditorium/Arena Authority. In this study Hammer, Slier, George Associates evaluated the cun'ent utilization of the inne-year-old Cumberland County Coliseum. This 6,000-seat arena was enjoying substsntial patronage based primarily on concerts and wrestling. This study found that the market would support a substantially larger arena facility. Other parts of this research effort tested alternative sites for the arena, developed an operating profile, and explored financing alternatives. Indianapolis Stadium; Indianapolis, Indiana. Prepared for the Greater Indianapolis Progress Committee Task Force for Urban Growth and Revitalization. The focus of this assignment was to determine the economic impacts of a major new sports stadinm in Indianapolis. Our first step in this analysis was a series of in-depth case studies of the financial characteristics of major comparable stadiums. With this data in hand we were able to project the revenues, purchases, attendances, construction expenses, and employment that would he generated by the new stadium's opera~ions. Our methodology divides local economic impacts into those which are direct, such as wages, purchases, and expenditures, and those which are indirect, such as secondary spending and additional development genera~d by stadium activity. The final product quantified and projected these economic impacts. Market and Utilization Prospects, Multi-Purpose Stadium; Fort Wayne, Indiana. Prepared for the Metro Sports Council. HSGA was retained to stody the feasibility of developing a 10,000- seat stadium which could honse a Triple A baseball franchise and stage a variety of sports and entertainment events not now presented in Fort Wayne because of inadequate stsdium facilities. A major part of our research effort was an in~cpth analysis of the attendance trends of other teams in the Triple A league in Springfield, Memphis, Indianapolis, Evansville, I~.misville, D~nver, and Wichits. Site visits and manager interviews were conducted with most of the teams. The study developed a utilization schedule, provided a pro forma operating statement, and evaluated several proposed sites for the facility. An economic impact analysis was also provided as part of the study process. 10. Use this space to provide any additional information or description of resources (including any computer design capa~i~ies) su~ your firm's qualifications for the proposed project. Detroit Domed Stadium; Detroit, Michigan. Prepared for the City of Detroit. Market, financial, and economic impact analyses of doming Tiger Sladium or coustructing a new stadium at a nearby site. For this study the firm interviewed representatives of ~he six major existing United States domed stadiums and gathered comprehensive data regarding types of utilization, sources of attendance, and operating costa and revenues. These data, along with an evaluation of the unique characteristics of the Detroit market, were used to forecast attendance, operations, and the impact on taxes and employment fi.om the proposed stadium. Hubert Il. Humphrey Metrodome; Minneapolis, Minnesota. Prepared for Sasaki Associates, Inc. The Metaodome stadium concept resulted from both the need for greater seating capacity than wes available at Metropolitan Stadium and the unsiatability of an open stadium in view of ~he area's winter climate. As part of a multi-disciplinary consulting team, HSGA evaluated the economic and other impacts of alternative domed s~dnim proposals to accommodate the Minnesota Twins (baseball), Minneso~ Vikings (fodoall), Minnesota Kickers (soccer), and University of Minnesota Gophers spo~ts teams. In a report prepared for the Miunesota State plamung Agency, HSGA nddressed a.endance and operating cosUrevenua considerations, spectator spending in the local economy and the support available to nearby hotels and eating and drinking establlshmenls. The resulta of the study were used by the Metropolitan Sports Facilities Commission in ira determination of the most approl~ate stadium design and site location. The 62,500-seat Metredome in downtown Minneapolis opened at the start of the 1982 basoba[l season. Texas Stadium Impact. Prepared for the Irving (Texas) Convention and Visitors Bureau. Texas Stadium was designed with a unique roof structure. Offering shelter for most seata but open above the field of play, the stadium hosts professional football, high school football, playoff games, and occasUmal entertainment events. Stadium lessees and the City of lrvtng decided that a fully enclosed stadium could offer the opportunity for increased utilization. Smh increased levels of activity were thought to generate favorable economic impact. The City of Irving retained Hammer, Sihir, George Associates to study the feasibility of dormng Texas stadium and comparing the alternatives of installing or not installing climate control. Case studies of comparable domed stadiums were prepared and present and prospective users of Texas Stadium were interviewed in order to determine the impact of doming. Based on the forecast utilization profile, we estimated the revenue and economic impact associated with the domed stadium. In addition to the sporta facilities listed above, Hamn~r, Siler, George Associates conducted the initial feasibility studies for both the Atlanta-Fulton County Stadium and the OMNI sporta arena, together the home of Atlanta's three major sports teams, and for the Norfolk SCOPE. 1 1. The foreg Signature:~ Typed Name and Title: Michael A. Holiemann. AIA /9/94 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A'~enue~ S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #5-20-27-32-45-183-268-270-354-361-472 Bergiund Chevrolet, Inc. Cavalier Equipment Corp. Dominion Car Co. General Truck Body Co., Inc. Magic City Motor Corp. Pinkerton Chevrolet-GEO Roanoke Welding Co. Truck Body Corp. Ladies and Gentlemen: I am enclosing copy of Resolution No. 32371-021395 accepting the following bids for purchase of vehicular equipment, upon certain terms and conditions; and rejecting all other bids made to the City for such items: Quantity and Description One new 15-passenger window van Successful Total Purchase Bidder Unit Price Price Magic City Motor Corp. $19,963.00 $19,963.00 Two new cargo vans Pinkerton Chevrolet- GEO $15,604.30 $31,208.60 One new fullsize 4-door sedan Pinkerton Chevrolet- GEO $17,272.85 $17,272.85 Seven new one ton pickup truck cab/ chassis (3 with A/C and 4 without A/C) Berglund Chevrolet, Inc. 3@$15,368.38 4~$14,700.23 $46,105.14 $58,800.92 Seven new utility bodies Roanoke Welding Co. $ 2,376.70 $16,636.90 One new utility body Truck Body Corp. $ 2,030.85 $ 2,030.85 Berglund Chevrolet, Inc. Cavalier Equipment Corp. Dominion Car Co. General Truck Body Co., Inc. Magic City Motor Corp. Pinkerton Chevrolet-GEO Roanoke Welding Co. Truck Body Corp. February 16, 1995 Page 2 Quantity and Description One new 1/2 ton pick-up truck Successful Total Purchase Bidder Unit Price Price Bergiund Chevrolet, Inc. $14,892.49 $14,892.49 One new full size 4 w/d utility vehiele Pinkerton Chevrolet- GEO $23,616.07 $23,616.07 One new full size utility vehicle Pinkerton Chevrolet- GEO $20,485.31 $20,485.31 One new 8-passenger Magic City Motor $17,083.00 $17,083.00 van Corp. Resolution No. 32371-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed vehicular equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32371-021395. A RESOLUTION accepting the bids for the purchase of vehicular equipment, upon certain terms and conditions; and rejecting all other bids made for such items. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinal%er set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the purchase price set out with each item: It~n Quantity and Unit Numb~ D~gaSption Su~c~fill Bidder lhSo~ One (1) n~w 15 pas~ng~ M~ic City window v~al MoOr ~eo Two (2) n~w c,~r go yam ~ Chewol~t-GEO Om ( 1 ) new full siz~ 4-door ~lan Pink~m Chowol~-GEO l~rglund Cl~wol~ In*. 5 Roanoke Welding Company 6 Tm~k Body ~ 7 ~ C~I~ ~. 8 ~ ~I~EO 9 P~ ~I~EO 10 M~c C~ M~ ~ $19,963.00 $19,963.00 $15,604.30 $31,208.60 $17,272.85 $17,272.85 3(~$15,368.38 :$46,105.14 4~$14,700.23 $58,800.92 $ 2,376.70 $16,636.90 $ 2,030.85 $ 2,030.85 $14,892.49 $14,892.49 $23,616.07 $23,616.07 $20,485.31 $20,485.31 $17,083.00 $17,083.00 2. The City's Manager of General S~,ices is hereby authorized and directed to issue any required purchase orders for the purchase of such vehicles, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase agreements with respect to the aforesaid vehicles, such agreements to be in such form as shall be approved by the City Attorney. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of February, 1995. No. 32370-021395. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 Utility Line Service Fund Appropriations, and providing for an emergency. WHEREAS, for the Usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Utility Line Service Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay (1) .................................. $ 163,152 Retained Earninq~ Retained Earnings - Unrestricted (2) ................ 1,583,839 1) Vehicular Equipment 2) Retained Earnings - Unrestricted (016-056-2625-9010) $ 83,201 (016-3336) (83,201) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. 95-307 Roanoke, Virginia February 13, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: II. SUBJECT: Bids to Purchase Vehicular Equipment, Bid Number 94-11-52 Backqround on the subject in chronological order is: A. The General Fund Ca_~ital Maintenance and ~ment ~nt Pro_~ has identified some vehicular equipment ~o~ various City departments. B. This report will address Some of the needs for vehicular equipment for Fleet Management, Building Maintenance, Traffic Engineering, Emergency Medical Services, Police, Waste Water Pollution Control and Utility Line Services departments. C. Contacts were mad~ with the Roanoke City Schools and Roanoke Redevelopment & Housing Authority. Neither had requirements for the type of vehicles addressed by this bid. ~ were developed and along with request for quotations were sent to fourteen (14) vendors currently listed on the City's bid list. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were received, publicly opened and read in the Office of the Manager of General Services at 2:00 p.m. on December 9, 1994. A tabulation of the bids received is attached. Current Situation is: Ail bids appropriately received, were evaluated in a consistent manner by representatives of the following departments: Public Works Utility Line Services Fleet Management General Services Vehicular Equipment Bid Number 94-11-52 Page 2 The evaluation of the bids are as 1. follows: Item #1 One (1) New 15 Passenger Window Van for Fleet Management. The lowest bid, submitted by Magic City Motor Corporation took exception to chrome bumpers and speakers. These items are not substantial and are determined to be informalities. That bid is submitted at a cost of $19,963.00. Item #2 - Two (2) New Cargo Vans for Waste Water Pollution Control department. The lowest bid submitted by Pinkerton Chevrolet GEO meets all specifications at a cost of ~15,604.30 per unit. Item #3 - One (1) New Full Size 4-Door Sedan for Fleet Management. a. The lowest bid submitted by Magic City Motor Corporation took exception to engine. This is substantial and cannot be waived as an informality. b. The second lowest bid submitted by Pinkerton Chevrolet-GEO meets all specifications at a cost of ~17~272.85. Item #4 - Seven (7) New One (1) Ton Pickup Cabs/Chassis for Utility Line Services, Building Maintenance and Traffic Engineering Departments. The lowest bid is submitted by Berglund Chevrolet,Inc. meets all specifications. Three (3) units with air conditioning are at a cost of $15,368.38 each and Four (4) units without air conditioning at a cost of $14,700.23 each. .Item #5 Seven (7) New Utility Bodies to be mounted on Item #4. The lowest bid submitted by Roanoke Welding Company meets all specifications at a cost of ~2,376 70 per unit. · Item #5A - One (1) New Utility Body to be mounted on existing Cab/Chassis. The lowest bid, submitted by Truck Body Corporation meets all specifications at a cost of ~2,030.85. Vehicular Equipment Bid Number 94-11-52 Page 3 III. 10. Item #6 - One (1) New 1/2 Ton Pickup Truck for utility Line Services. The lowest bid submitted by Berglund Chevrolet, Inc. meets all specifications at a cost of $14~892.49. Item #7 - One (1) New Full Size utility Vehicle for Emergency Medical Services. a. The lowest bid submitted by Magic City Motor Corporation took exceptions to seats, oil and transmission coolers and cargo lights. These items are substantial and cannot be waived as informalities. b. The second lowest bid submitted by Pinkerton Chevrolet-GEO meets all specifications at a cost of ~23~616.07. Item #8 One (1) New Full Size Utility Vehicle for the Police Department. a. The lowest bid submitted by Magic City Motor Corporation took exceptions to heavy duty battery, transmission and oil coolers, cargo lights and side molding. These items are substantial and cannot be waived as informalities. b. The second lowest bid submitted by Pinkerton Chevrolet-GEO meets all specifications at a cost of $20~485.31. Item #9 - One (1) New 8 Passenger Van for Social Services Department. The lowest bid, submitted by Magic City Motor Corporation meets all specifications at a cost of $17~083.00. Issues in order of importance are: 1. Need 2. Compliance with Specifications 3. Fundinq Vehicular Equipment Bid Number 94-11-52 Page 4 IV. Alternatives in order of Feasibility are: A. City Council accept the lowest responsible meeting specifications as follows: 1. bids One (1) New 15 passenqer Van from Magic City Motor Corporation for the cost of $19~963.00. Two (2) New Carqo Vans from Pinkerton Chevrolet-GEO for the cost of $15~604.30 per unit. One (1) New Full Size 4-Door Sedan from Pinkerton Chevrolet-GEO for the cost of $17~272.85. Seven (7) New One Ton Pickup Trucks from Berglund Chevrolet, Inc. for the cost of Three (3) Units at $15,368.38 per unit and Four (4) units at ~14,700.23 per unit. Seven (7) New Utility Bodies to be mounted on above pickups from Roanoke Welding Company for the cost of ~2,376.70 per unit. One (1) New Utility Body to be mounted on existing Cab/Chassis from Truck Body Corporation for the cost of $2,030.85. One (1) New 1/2 Ton Pickup Truck from Berglund Chevrolet, Inc. for the cost of $14~892.49. One (1) New Full Size Utility Vehiclo from Pinkerton Chevrolet-GEO for the cost of $23,616.07. One (1) New Full Size Utility Vehiclo from Pinkerton Chevrolet-GEO for the cost of .$20,485.31. 10. 9ne (1) New 8 Passenqer Van from Magic City Motor Corporation for the cost of ~17,083.00. Need for the above requested equipment is to provide essential transportation to various departments in order to accomplish assigned duties. Vehicular Equipment Bid Number 94-11-52 Page 5 Compliance with Specifications are met by all vendors recommended in this alternative. Funding for the vehicles requested is available in the Fleet Management Account 017-052-2642-9010, Utility Line Services Prior Year Retained Earnings Account and Waste Water Pollution Control Operating Account 003-056-3150-9010. B. Reject all Bids Need for the most effective continuation of required services would not be accomplished under this alternative. Compliance with Specifications would not be a factor in this alternative. 3. Fundinq designated for purchase of requested vehicles would not be expended. Recommendation is that City Council concur with Alternative "A" and authorize the following: Award the following lowest responsible bids for vehicular equipment: One (1) New 15 Passenger Window Van City Motor Corporation for the total $19~963.00. to Magic cost of Two (2) New Cargo Vans to Pinkerton Chevrolet- GEO for the total cost of $31~208.60. One (1) New Full Size 4-Door Sedan to Pinkerton Chevrolet-GEO for the total cost of $17~272.85. Seven (7) New One (1) Ton Pickup Truck Cab/Chassis from Berglund Chevrolet, Inc. for the total cost of $104,906.06. Seven (7) New Utility Bodies for above Pickups from Roanoke Welding Company for the total cost of $16,636.90. Vehicular Equipment Bid Number 94-11-52 Page 6 cc: One (1) New Utility Body unmounted from Truck Body Corporation for the total cost of $2,030.85. One (1) New 1/2 Ton Pickup Truck from Berglund Chevrolet, Inc. for the total cost of $14,892.49. One (1) New Full Size Utility Vehicle from Pinkerton Chevrolet-GEO for the total cost of $23,616.07. One (1) New Full Size Utility Vehicle from Pinkerton Chevrolet-GEO for the total cost of $20~485.31. 10. One (1) New 8 Passenqer Van from Magic City Motor Corporation for the total cost of $17,083.00. Appropriate $83,200.21 from Utility Line Services Prior Year Retained Earnings account to Utility Line Services account 016-056-2625-9010. All other Funding is available in budget operational accounts. C. Reject all other Bids. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Utilities & Operations Director of Administration Director of Public Works Director of Human Resources Manager, Management & Budget Manager, General Services City Clerk Bid Tabulation Bids were received, publicly opened and read at 2=00 p.m. on Dec--her 9, 1994 For Vehicular Equilm~ent Bid N-mh~r 94--11-52 Cavalier Equipment Corporation Roanoke Welding Co~any General Truck Body Company, Inc. Truck Body Corporation Item #1 1 - 15 New Passenger Window Van delivered F.O.B. Roanoke, Virginia Item #2 2 - New 1/2 Ton Cargo Van delivered F.O.B. Roanoke, Virginia Item #3 1 - New Full Size 4-Door Sedan, delivered F.O.B. Roanoke, Virginia Item #4 7 - New 1 Ton Pickup Truck Cab/Chassis delivered F.O.B. Truck Factory 3 with A/C 4 without A/C Item #5 7 - New Utility Bodies to be mounted on Item #4, delivered F.O.B. Roanoke, Virginia N/B N/B N/B NIB N/B $3,066.00 each N/B N/B N/B N/B N/B * $2,376.70 each N/B N/B N/B $2,695.00 each N/B N/B N/B N/B N/B $2,432.85 each Bid Tabulation Bide were received, publicly opened and read at 2:00 p.m. on Dec--her 9, 1994 For Vehicular Equip~_nt Bid Number 94-11-52 Item #5A 1 - New Utility Body to be mounted on existing Cab/Chassis delivered F.O.B. Roanoke, Virginia Item #6 1 - New 1/2 Ton Pickup Truck delivered F.O.B. Roanoke, Virginia Item #7 1 - New Full Size 4-Wheel Drive Utility Vehicle delivered F.O.B. Roanoke, Virginia Item #8 1 - New Full Size 4-Wheel Drive Utility Vehicle delivered F.O.B. Roanoke, Virginia Item #9 Cavalier Equi~nt Corporation $2,501.00 NIB NIB NIB Roanoke Welding ~an¥ $2,136.70 N/B NIB N/B Truck Body Co~pany, Inc. $2,495.00 N/B N/B N/8 Truck Body Corporation * $2,030.85 N/B N/B 1 - New 8 Passenger Van delivered F.O.B. Roanoke, Virginia N/B N/B N/B N/B Bid Tabulation Bids were received, publicly opened and read at 2:00 p.m. on Dec--her 9, 1994 For Vehicular Equipment Bid Number 94-11-52 Berglund Chevrolet, Inc. Pinkerton Chevrolet-~Eo Do~ i n ion Car C.~ml.,any Magic City Motor Corporation Item #1 1 - 15 New Passenger Window Van delivered F.O.B. Roanoke, Virginia Item #2 2 - New 1/2 Ton Cargo Van delivered F.O.B. Roanoke, Virginia Item #3 1 - New Full Size 4-Door Sedan, delivered F.O.B. Roanoke, Virginia Item #4 7 - New 1 Ton Pickup Truck Cab/Chassis delivered F.O.B. Truck Factory 3 with A/C 4 without A/C Item #5 7 - New Utility Bodies to be mounted on Item #4, delivered F.O.B. Roanoke, Virginia $20,876.11 $15,765.40 each $18,070.67 * $15,368.38 each * $14,700.23 each N/B $20,994.74 * $15,604.30 each $16,631.53 each * $17,272.85 N/B $15,370.33 each $14,710.23 each N/B N/8 $15,419.00 $14,734.00 * $19,963.00 $16,129.00 each $16,743.00 N/B N/B N/B N/B Bid Tabulation Bids were received, publicly opened and read at 2:00 p.m. on Dec--her 9, 1994 For Vehicular Equil~ent Bid Number 94-11-52 Item #SA 1 - New Utility Body to be mounted on existing Cab/Chassis delivered F.O.B. Roanoke, Virginia Item #6 1 - New 1/2 Ton Pickup Truck delivered F.O.B. Roanoke, Virginia Item #7 i - New Full Size 4-Wheel Drive Utility Vehicle delivered F.O.B. Roanoke, Virginia Item #8 1 - New Full Size 4-Wheel Drive Utility Vehicle delivered F.O.B. Roanoke, Virginia Item #9 1 - New 8 Passenger Van delivered F.O.B. Roanoke, Virginia Berglund Chevrolet, Inc. Pinkerton Chevrolet-GEO D~inion Magic City Car Company Motor Corporation N/B N/B N/B NIB $15,559.04 * $14,892.49 $23,928.31 * $23,616.07 $23,651.51 * $20,485.31 $18,019.96 $18,185.38 N/B $15,252.50 N/B $22,893.00 N/B $20,241.00 $17,900.44 * $17,083.00 ~{ ttee: ~- .iliia~ ~ Clark ~ James A. McClung df * Indicates Recommendation D. Darwin Roupe MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit? Clerk February 16, 1995 File #22-236-354-472 Carol Morrow, Coordinator Commonwealth of Virginia Department of Health Division of Emergency Medical Services Rescue Squad Assistance Fund 1538 E. Parkham Road Richmond, Virginia 23228 Dear Ms. Morrow: ! am enclosing copy of Resolution No. 32373-021395 accepting a certain Rescue Squad Assistance Fund Grant, in the amount of $10,345.00, made to the City by the Department of Health of the Commonwealth of Virginia, upon certain terms and conditions; and authorizing execution of required documentation on behalf of the City. Resolution No. 32373-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIk The 13th day of February, 1995. No. 32373-021395. A RESOLUTION accepting a certain Rescue Squad Assistance Fund Grant offer made to the City by the Department of Health of the Commonwealth of Virginia and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Department of Health of the Commonwealth of Virginia of a Rescue Squad Assistance Fund grant in the amount of $10,345.00, such grant being more particularly described in the report of the City Manager, dated February 13, 1995 upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager or the Assistant City Manager is hereby authorized to execute, on behalf of the City, any documentation required in connection with tl~e acceptance of such grant and to furnish such additional information as may be required by the Commonwealth. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32372-021395. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Safety Rescue Squad Assistance Public Safety Rescue Squad Assistance Nondepartmental Transfers to Other Funds Public Safety (2-3) ................ (4) .................... Emergency Medical Services (5) .................. $ 1,672,748 20,690 $ 1,672,748 20,690 $ 49,073,513 48,124,947 32,430,231 1,518,013 1) Other Equipment (035-050-3342-9015) $ 20,690 2) Rescue Squad State Funds (035-035-1234-7187) 10,345 3) Rescue Squad Local Funds (035-035-1234-7188) 10,345 4) Transfer to Grant Fund (001-004-9310-9535) 10,345 5) Other Equipment (001-050-3521-9015) (10,345) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Rescue Squad Assistance Fund Grant Dear Members of Council: II. III. IV. A. In 1984. the City of Roanoke ourchased three (3) Life Pack 5's from Physio Contt01. At that time these units were state of the art in heart monitoring and defibrillation. B. Cardiac related emereencies have increased in the City of RoanoL.. The EMS department experiences approximately 1,300 cardiac related emergencies annually. The three Life Pack 5's vurchased in 1984 are o. tdst~ and worn ool. Additionally, these units are not state of the art, lacking many features such as external cardiac pacing and code summary capabilities. Bo Issues A 50/50 erant has been received from the Rescue Souad Assistance Fund for the vurchase of 2 new monitor/defibrillator units. This grant is in the amount of $10,345. Local matehine funds in the amount of $10.345 to purchase these ~n;t..; are available in Emergency Medical Services account 001-050-3521-9015. Additionally, funding is also available for the purchase of a third defibrillator appropriated through CMERP. B. Funding Alternativ¢~ City_ Council accent the 50/50 erant in the amount of $10.345 from the Commonweallh of Vireinia. Denartment of Health. Division of Emereenev Medical Services Reseu~ Suuad Assistance Fund (RSAF) for the purchase of two monitor/defibrillator units. Level of service - With state of the art monitor/defibrillator units, the City of Roanoke can provide the standard level of care to meet demand for service. Mayor and Members of City Council Page 2 of 2 Fundine - city's share of grant to purchase two monitor/defibrillator units is $10,345 which is available in account 001-050-3521-9015. B. City Council does not acceot the 50/50 grant from RSAF. Level of service will not meet the standard level for care as outline by the State, Department of Health, Office of Emergency Medical Services. 2. ~ - city's cost to purchase same equipment would double ($20,690). City Council adoot a resolution acceotine the Rescue Sauad Assistance Fund gravel and authorize the City Manager to execute the grant agreement. B. ~ $20,690 to the Grant Fund account 035-050-3342-9015. C. Increase the Grant Fund revenue estimate in the amount of $10,345 in state funds. Transfer $10,345 from account 001-050-3521-9015 to a Grant Fund revenue accoum for the local match. Respectfully submitted, W. Robert Herbert, City Manager Attachments (1) WRH/WBR/cw pc~ City Attorney Director of Finance Director of Public Safety Manager of Emergency Services/EMS Carol Gilbert, OMD Budget Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32374-021395. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortium - FY95 ............................... Title II - A (1-10) ............... Other Jurisdictional Contributions (36-37) Title II - Incentive (38) ....................... $2,210,872 507,626 406,684 392,231 10,762 23,876 Fifth District Employment & Training Consortium - FY95 ............................... Title II - A (39) ............................... Title II - C (40) ................ Other Jurisdictional Contributions (42) Title II - Incentive (43) ....................... 1) Administrative Wages 2) Administrative Fringes 3) Administrative Travel 4) Administrative (034-054-9561-8350) $ 18,223 (034-054-9561-8351) 2,750 (034-054-9561-8352) 750 $2,210,872 507,626 406,684 392,231 10,762 23,876 Equipment 5) Administrative Supplies 6) Administrative Insurance 7) Service Wages 8) Service Fringes 9) Service Travel 10) Supportive Services 11) Administrative Wages 12) Administrative Fringes 13) Administrative Equipment 14) Administrative Miscellaneous 15) Administrative Supplies 16) Administrative Insurance 17) Service Wages 18) Service Fringes 19) Service Travel 20) Services Communication 21) Services Supplies 22) Supportive Services 23) Administrative Wages 24) Administrative Fringes 25) Administrative Miscellaneous 26) Administrative Insurance 27) Supportive Services 28) Basic Readjustment Service-Wages 29) Basic Readjustment Service- Fringes (034-054-9561-8359) (034-054-9561-8355) (034-054-9561-8356) (034-054-9561-8030) (034-054-9561-8031) (034-054-9561-8032) (034-054-9561-8461) (034-054-9563-8350) (034-054-9563-8351) (034-054-9563-8359) (034-054-9563-8360) (034-054-9563-8355) (034-054-9563-8356) (034-054-9563-8030) (034-054-9563-8031) (034-054-9563-8032) (034-054-9563-8033) (034-054-9563-8035) (034-054-9563-8461) (034-054-9581-8350) (034-054-9581-8351) (034-054-9581-8360) (034-054-9581-8356) (034-054-9581-8461) (034-054-9581-8066) (034-054-9581-8067) 1,500 25O 900 8,000 1,800 250 15,000 14,750 4,000 4,356 1,000 500 2,000 17,376 3,950 5OO 25O 1,500 8,000 3,000 750 5OO 1,500 2,500 3,375 75O 30) Basic Readjustment Service- Travel 31) Testing Fees 32) Equipment 33) Tuition 34) Retraining- Wages 35) Retraining- Fringes 36) Communication 37) Miscellaneous 38) Funding Authority 39) Title II-A Revenue 40) Title II-C Revenue 41) Title III-F Revenue 42) Other 43) (034-054-9581-8068) (034-054-9581-8431) (034-054-9581-8496) (034-054-9581-8500) (034-054-9581-8061) (034-054-9581-8062) (034-054-9580-8353) (034-054-9580-8360) (034-054-9564-9990) (034-034-1234-9561) (034-034-1234-9563) (034-034-1234-9581) Jurisdictional Revenue (034-034-1234-9580) Title II Incentive Revenue (034-034-1234-9564) $ 1,252 1,500 15,000 13,500 5O0 125 862 6,500 23,876 49,423 58,182 44,252 7,362 23,876 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. February 13, 1995 95-500 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium BACKG_ROUND City of Roanoke is the Grant recipient for Fifth District Employment and Training Consortium (FDETC) fundinG. City council must appropriate the funding for all grants and other funds the FDETC receives. II.CURRENT SITUATION ao Governor's Employment and Traininq Department (GETD) has sent to the Consortium mid-year Allocation Carry-in Adjustment Notices of Award for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education in the.following amounts: Title II-A (Adult-AGes 22 and over) - $49,423.00 (Notice of Award 94~03-07), will be added to current allocation to serve approximately 215 adults. Title II-C (Youth-Ages 16-21) $58,182.00 (Notice of Award 94-03-08), will be added to current allocations to serve approximately 175 youth. 3 o Title III-F (Dislocated Workers) - $44,252.00 (Notice of Award E-05), will be added to current allocations to serve approximately 320 workers. III. GETD has sent to the Consortium Notice of Award # 95-03-03 which is a Title II incentive award to be used for activities. Planned activities include job related education, classroom training, job placement assistance, and remedial education in the amount of: 1. Incentive Award - $23,876.00 Co Jurisdictions in the Fifth Planning District, which include the cities of Roanoke, Salem, Clifton Forge, and Covington, as well as the Counties of Roanoke, Alleghany, Botetourt, and Craig, were requested by the FDETC to contribute a total of $23,018.23, to offset the agency's administrative costs. To date, allocations totalling $7,362.54, have been confirmed from four of the participating jurisdictions, (Botetourt, Covington, Roanoke County and Salem). ~SSUES A. Proqram Operations B. Fundinq C. Timing ALTERNA_~TIVES ao Appropriate the FDETC's additional fundinq totallinq ~ and increase the revenue estimate by $183,095.00 in accounts to be established by the Director of Finance. 1. Proqram Operations - Existing activities will continue, planned programs will be implemented. 2. Fundinq - Funds are available from the Grantor agency at no additional cost to the City. 3. Timing - Immediate action will allow programs to be implemented and completed within planned time frames, July 1, 1994 through June 30, 1995. Bo 2 o Do not appropriate the FDETC's fundinq totalling $183,095.00. Proqram Operations - Planned programs to serve participants would be delayed or never initiated. Fundinq - Would not be a factor. Timinq - Delay will cause late or failed start-up of programs and possible under expenditure of available funds. Vo RECOMME__NDATION Approve Alternative A: Appropriate the FDETC's fundinq totallinq $183,095.00 and increase the revenue estimate by $183,095.00, in accounts to be established by the Director of Finance. WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Administrator Respectively submitted, W. Robert Herbert City Manager MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit~ C e k February 15, 1995 File #309-329-450 The Honorable George Allen Governor of Virginia Office of the Governor Third Floor, State Capitol Richmond, Virginia 23219 Dear Governor Allen: I am enclosing copy of Resolution No. 32375-021395 supporting the inclusion of the City of Roanoke in membership of the Appalachian Regional Commission and continuation of funding for said Commission. Resolution No. 32375-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o MARY F. PARKER, CMC/AAE Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File //309-329-450 The Honorable Charles S. Robb Member, United States Senate Russell Senate Office Building, Room 493 Washington, D. C. 20510 Dear Senator Robb: I am enclosing copy of Resolution No. 32375-021395 supporting the inclusion of the City of Roanoke in membership of the Appalachian Regional Commission and continuation of funding for said Commission. Resolution No. 32375-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, P~a.~,~_ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S,W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File #309-329-450 The Honorable Robert W. Goodlatte Member, House of Representatives Cannon House Office Building, Room 214 Washington, D. C. 20515 Dear Congressman Goodlatte: I am enclosing copy of Resolution No. 32375-021395 supporting the inclusion of the City of Roanoke in membership of the Appalachian Regional Commission and continuation of funding for said Commission. Resolution No. 32375-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm EllC. MARY F. PARKER, CMC/AAE Git/,, Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy C/t/,' Clerk February 15, 1995 File //309-329-450 The Honorable John W. Warner Member, United States Senate Russell Senate Office Building, Room 225 Washington, D. C. 20510 Dear Senator Warner: I am enclosing copy of Resolution No. 32375-021395 supporting the inclusion of the City of Roanoke in membership of the Appalachian Regional Commission and continuation of funding for said Commission. Resolution No. 32375-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THECOUNCILOF THE CITY OF ROA_NOICE, VIRGINIA, The 13th day of February, 1995. No. 32375-021395. A RESOLUTION supporting the inclusion of the City of Roanoke in the Appalachian Regional Commission and continuation of funding for the Commission. WHEREAS, the Appalachian Regional Commission ("ARC") was formed in 1965 to enhance the economic development and the quality of life of the people in the Appalachian area of the United States; and WHEREAS, ARC, through its federal, state and local partnership, has pursued its mission in a very effective manner by supporting local economic development projects and could be of great assistance to the City of Roanoke in its economic development efforts; and WHEREAS, the City of Roanoke has significant economic linkages with the counties and cities in the ARC region of southwestern Virginia and southeastern West Virginia, and recognizes the need to approach economic development from a regional perspective; and WHEREAS, the ARC region currently includes three counties which, along with the City of Roanoke, are members of the Fifth Planning District Commission ("FPDC"); and WHEREAS, the FPDC has worked with the ARC for over two decades to enhance economic development, educational opportunities and community development; and WI-IEREAS, the improvements mentioned, as well as other projects funded in the Fifth Planning District over the last two decades, exceed $10 million in support from ARC for economic and community development; and WHEREAS, ARC provides funding to the FPDC to support staff assistance to local governments in the preparation of grants and to provide other technical assistance to member governments in the ARC region; and WHEREAS, the City of Roanoke's ability to promote industrial growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the ARC. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City of Roanoke requests Senators John Warner and Charles Robb, Congressman Robert Goodlatte and Governor George Allen to support the continuation of funding for the Appalachian Regional Commission and pursue the inclusion of the City of Roanoke in the membership of the Appalachian Regional Commission. 2. The City Clerk is directed to transmit to Senators John Warner and Charles Robb, Congressman Goodlatte and Governor Allen attested copies of this resolution. ATTEST: City Clerk. Office of the City Manager February 13, 1995 Mayor and Members of City Council Roanoke, Virginia Subject: Resolution in Support of Continued Funding for the Appalachian Regional Commission Dear Mayor Bowers and Members of City Council: Attached you will find a Resolution adopted by the Fifth Planning District Commission at its January 26, 1995, meeting requesting that our Congressional representatives support continued funding of the Appalachian Regional Commission (ARC). The ARC has provided many benefits to jurisdictions within the Fifth Planning District over the last three decades. The Fifth Planning District Commission feels that the economic and community development support provided by this federal/state/local partnership is important to the region's future. The Commission requests that the City of Roanoke adopt a Resolution in support of continued funding for the Appalachian Regional Commission. In addition, I believe that the City should again through this Resolution request inclusion of the City of Roanoke in the ARC. This request was made by City Council on May 11, 1992, by Resolution No. 31009-051192, copy attached. I recommend that City Council pass the attached Resolution in support of the Fifth Planning District Commission's Resolution to continue funding for ARC and including a request for inclusion of the city of Roanoke in ARC. Sincerely, W. Robert Herbert City Manager WRH:js Enc. Room 364 Municipal Building 215 Church Avenue: S.W. Roanoke, Virginia 24011 (703) 98t -2333 January 30,1995 FIFTH PLANNING DISTRICT COMMISSION 313 Luck A~-'i~: ~ Post O,f,C~Box 2569 Roanoke,/~ginia 24010 (703)343-4417 · f~?'703)34 ~.~16 MEMORANDUM TO: FROM: County Administrators, City and Town Managers in the Fifth Planning District Wayne G. Strickl~d, Executive Director SUB J: Resolution in Support of Continued Funding for the Appalachian Regional Commission Enclosed you will find a resolution adopted by the Fifth Planning District Commission at' its January 26 meeting requesting that our Congressional representatives support continued funding of the Appalachian Regional Commission (ARC). The ARC has provided many benefits to jurisdictions within the Fifth Planning District over the last three decades and we feel that the economic and community development support provided by this federal/state/local partnership is important to the region's future. The Fifth Planning District Commission requests that your local jurisdiction adopt a resolution in support of continued funding for the Appalachian Regional Commission. We appreciate your willingness to consider this request. We understand that the issue of continued funding for ARC will come before Congress in late February, so your adoption of a resolution in the near future wilt be most helpful. If you have any questions, please do not hesitate to contact me. WGS:jlp Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton FIFTH PLANNING DISTRICT COMMISSION 313 Luck Avenue, SW Post Office Box 2569 Roanoke, Virginia 24010 (703)343-4417 · fax (703)343-,4416 The 26th day of January, 1995 RESOLUTION In Support of Continued Funding for the Appalachian Regional Commission WHEREAS, the Appalachian Regional Commission (ARC) was founded in 1965 as a partnership between the federal, state and local governments for improving the quality of life for residents of the Appalachian region of the United States; and WHEREAS, ARC programs focus directly on the most pressing problems facing Appalachian communities; and WHEREAS, over the last thirty years ARC has improved the quality of life of Appalachian residents by constructing more than 2,100 miles of highways; funding more than 400 clinics and hospitals to provide health care to 4 million people each year; funding more than 2,000, industrial water and sewer systems which create private sector jobs and have stimulated the region's economy; funding more than 700 vocational and technical schools providing needed skills to 500,000 people each year; and WHEREAS, the Fifth Planning District Commission has worked with the Appalachian Regional Commission for over two decades to enhance economic development, educational opportunities, and community development; and WHEREAS, ARC has provided funding support for many important projects in the Fifth Planning District, such as the Covington Industrial Park, the Alleghany County Industrial Park, road access improvements to the CFW Communications Center in Clifton Forge, water system improvements along Route 11 in Botetourt County, funding to support the Pulp and Paper Technology Program at Dabney S. Lancaster Community College, special grants and funding for the Jackson River Vocational School and Botetourt County Vocational Center; and Serving Alleghany County, 8otetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke Count~, 5alem, and the Town of Vinton RESOLUTION Page 2 WHEREAS, the improvements mentioned, as well as other projects funded in the District over the last two decades, exceed $10 million in support from ARC for economic and community development in the Fifth Planning District Commission; and. WHEREAS, ARC provides funding to the Fifth Ptanning District Commission to support staff assistance to local govemments in the preparation of grants and to provide other technical assistance to member governments in the ARC region, NOW THEREFORE BE IT RESOLVED, that the Fifth Planning'. District Commission respectfully requests that Senators John Wamer and Charles Robb, Congressmen Robert Goodlatte and Frederick Boucher, and Govemor George Allen support the continuation of funding for the Appalachian Regional Commission so that ARC can continue to promote economic and community development projects in the Fifth Planning District, and NOW THEREFORE BE IT FURTHER RESOLVED, that the Fifth Planning District Commission requests its member governments to adopt resolutions of support for. continued funding of the Appalachian Regional Commission and its programs. ATTEST: NAME NAME LOCALITY U LOCALITY LOCALITY 24 RESOLUTION Page 3 NAME LOCALITY / NAME LOCALI'f'~' _./ NAME LOCALITY/ / I/.-~CALITY NAME / NAME/ LOCALITY RESOLUTION Page 4 ,._ NAIVE NAME LOCALITY NAME NAME '~¢OCALITY f 2~ IN THE COUNCIL OF THE CITY OF ROANOKE, The llth Day of May, 1992. No. 31009-051192. VIRGINIA, A RESOLUTION requesting the U.S. Congressman for the Sixth District to pursue the inclusion of the City of Roanoke in the Appalachian Regional Commission. WHEREAS, the Appalachian Regional Commission (ARC) was formed in 1965 to enhance the economic development and the quality of life of the people in the Appalachian area of the United States; and WHEREAS, ARC, through its federal, state and local partnership, has pursued its mission in a very effective manner by supporting local economic development projects and could be o~ great assistance to the City of Roanoke in its economic development efforts; and WHEREAS, the City of Roanoke has significant economic linkages with the counties and cities in the ARC region of western/southwestern Virginia and southeastern West Virginia, and recognizes the need to approach economic development from a regional perspective; and WHEREAS, the ARC region currently includes three counties adjacent to and having close economic and social ties with the City of Roanoke; and WHEREAS, the City of Roanoke's ability to p[omote industrial growth within this region of the Commonwealth of Virginia could be greatly enhanced by participation in the Appalachian Regional Commission. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City of Roanoke, Virginia requests Sixth District Congressman Jim Olin to pursue the inclusion of the City of Roanoke in the membership of the Appalachian Regional Commission. 2. The City Clerk is directed to transmit Congressman Olin an attested copy of this resolution. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. February 13, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Annual Bingo Activity Report 1994 The following schedule of Bingo Activity by Organization is a compilation of Financial Reports prepared by the five bingo permittee organizations for the twelve months ended September 30, 1994. Bingo, a form of gambling, is permitted so that money can be generated to benefit lawful, religious, charitable, community oreducational purposes. If profits are not shown to benefit charity, then the purpose for which this gambling is permitted is not met. It is important to note that 73% of the profits were spent for charitable purposes during this period compared to 51% in 1993 and 53% in 1992. The average profit percentage for the organizations conducting bingo increased slightly. In 1994, the profit percentage was 7.1% of the total gross receipts compared to 6% in 1993. In 1992, the profit percentage was 7% and in 1991, itwas 10%. (Profit is the amount left after expenses are deducted from gross receipts). In 1994, 5.2% of the total gross receipts was spent for charitable purposes as compared to 3% spent in 1993. Legislation passed in 1994 required localities to set a predetermined percentage of gross receipts from bingo games and raffles that must be used for charitable purposes. City Council adopted an ordinance in 1994 establishing a requirement that no less than 4% of the gross receipts must be spent annually and no less than 8% of gross receipts averaged for three annual financial reporting periods must be spent for charitable purposes. This requirement became effective with the financial reporting period that began October 1, 1994. Each organization with gross receipts in excess of $250,000 was required to submit an opinion by a certified public accountant that their financial report was fairly stated and that all proceeds were spent for lawful, religious, charitable, community Honorable Mayor and Members of City Council February 13, 1995 Page 2 or educational purposes for which the organization is specifically chartered or organized. All five organizations submitted the required opinion. In addition, numerous compliance audits were conducted on each organization during 1994 on their recordkeeping, operating, and accounting procedures. In 1993, a senate joint resolution was passed establishing a joint subcommittee to investigate frauds and abuses in bingo throughout the Commonwealth of Virginia and to re-evaluate the existing laws governing bingos and raffles. This study continued through 1994. The joint subcommittee has proposed that a state gaming commission be established to regulate and to enforce the state laws pertaining to bingo and raffles. This report is being submitted to you for your information and no action is required. A special note of thanks goes to Deborah J. Moses, Chief of Billings and Collections, who administers this program, to Dana D. Long, our Sr. Tax Compliance Administrator, and to Gladys L. Yates, Assistant City Attorney for providing legal assistance in administering the ordinances relating to bingo and raffles. JDG:s Enclosures // Director of Finance C: W. Robert Herbert, City Manager Wilburn C. Diblin9, Jr., City Attorney Mary F. Parker, City Clerk Deborah J. Moses, Chief, Billings and Collections City of Roanoke, Virginia SCHEDULE OF BINGO ACTIVITY BY ORGANIZATION Listed in Alphabetic Order For the Fiscal Year Ended September 30, 1994 , NOT~ NOT'B: Blue Ridge Council $858,471 $648,492 $182,856 $27,123 3.2% <$11,372> $15,751 $33,208 $48,959 1.3% of the Blind, Inc. Knights of $228,847 $173,634 ~27,504 ~27,709 12.1% < ~22,832> ~4,877 ~10,021 ~ 14,898 10.0% Columbus Northwest Recreation ~693,821 ~571,906 ~88,501 ~33,414 4.8% < ~97,645 > < ~64,231 > 887,338 ~23,107 14.1% Club, Inc. Veterans of Foreign $758,081 ~551,714 ~144,436 ~61,931 8.2% <~11,659> ~50,272 ~163,611 ~213,883 1.5% Wars Voice of the Blue ~912,654 ~635,642 ~183,499 ~93,513 10.2% <~34,982> ~58,531 ~72,002 ~130,533 3.8% Ridge, Inc. CITY OF ROANOKE, VIRGINIA SCHEDULE OF BINGO ACTIVITY BY ORGANIZATION For the Fiscal Year Ended September 30, 1994 NOTES A B C D E Net Profit is computed by subtracting the Prizes Paid and Other Expenses from the Gross Receipts. Column (1) minus Column (2) minus Column (3). Profit available for charity as a percent of gross receipts. Column (4) divided by Column (1). Profit (proceeds) derived from bingo games must be used for lawful, religious, charitable, community or educational purposes for which an organization is specifically chartered or organized. Proceeds may also be spent for expenses relating to the acquisition, construction, maintenance or repair of any interest in real property involving the operation of the organization and used for lawful, religious, charitable, community or educational purposes. Column (6) is the amount of proceeds listed on the financial report as spent for charitable purposes. Proceeds set aside for future use such as in savings accounts is not considered to have been spent. Profit Retained is computed by subtracting Net Profit from Proceeds Spent. Column (4) minus Column (6). This is the amount of profit or proceeds that was not spent towards a charitable purpose and carried over as a part of the Year End Cash Balance. Profit (proceeds) spent for charity expressed as a percent of gross receipts. Column (6) divided by Column (1). The Code of Virginia requires each locality to require that a predetermined percentage of gross receipts from bingo games be spent for charitable purposes. In 1994, the City of Roanoke adopted an ordinance requiring that no less than 4% of the gross receipts must be spent annually and no less than 8% of gross receipts averaged for three annual financial reporting periods must be spent. This requirement became effective with the financial reporting period that began October 1, 1994. (This schedule compiles information from Financial Reports for the period of October 1, 1993 through September 30, 1994) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #42-53-102-123-217-247-258-270 Brian J. Wishneff, Acting Director Hotel Roanoke Conference Center 111 Franklin Plaza, Suite 230 Roanoke, Virginia 24011 Dear Mr. Wishneff: I am enclosing copy of Resolution No. 32377-021395 declaring the City's intent to reimburse itself from the proceeds of its general obligation public improvement bonds authorized to be issued, pursuant to Ordinance No. 32131-080894, adopted August 8, 1994, for certain expenditures in connection with construction of the Roanoke City Jail Annex and the new pedestrian bridge between the Hotel Roanoke and Conference Center and the City Market, effective February 13, 1995. Resolution No. 32377- 021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, The 13th day of February, 1995. No. 32377-021395. VIRGINIA, A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its general obligation public improvement bonds authorized to be issued pursuant to Ordinance No. 32131- 080894, adopted August 8, 1994, for certain expenditures in connection with construction of the Roanoke City Jail Annex and the new pedestrian bridge between the Hotel Roanoke and Conference Center and the City Market; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby declares that it reasonably expects and intends to reimburse $524,000, appropriated by Ordinance No. 32191- 092694, adopted by the City Council on September 26, 1994, for the construction of the Roanoke City Jail Annex from the proceeds of its general obligation public improvement bonds authorized to be issued pursuant to Ordinance No. 32131-080894, adopted by the City Council on August 8, 1994, in the principal amount of $23,000,000 for the purpose of providing funds to defray the cost of needed permanent public improvements of and to school buildings, public buildings, public bridges, streets and sidewalks, storm drains, parks, economic development and acquisition of real property for the foregoing. Ordinance No. 32132-080894, adopted by City Council on August 8, 1994, provided for the holding of an election to determine whether the qualified voters of the City of Roanoke would approve Ordinance No. 32131-080894, and at an election held on November 8, 1994, the qualified voters of the City approved Ordinance No. 32131-080894. The maximum principal amount of debt expected to be issued for the construction of the Roanoke City Jail Annex is $524,000. 2. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby declares that it reasonably expects and intends to reimburse $252,810, appropriated by Ordinance No. 32181- 092694, adopted by the City Council on September 26, 1994, for the construction of the construction of a new pedestrian bridge between the Hotel Roanoke and Conference Center and City Market from the proceeds of its general obligation public improvement bonds authorized to be issued pursuant to Ordinance No. 32131-080894, adopted by the City Council on August 8, 1994, in the principal amount of $23,000,000 for the purpose of providing funds to defray the cost of needed permanent public improvements of and to school buildings, public buildings, public bridges, streets and sidewalks, storm drains, parks, economic development and acquisition of real property for the foregoing. Ordinance No. 32132-080894, adopted by City Council on August 8, 1994, provided for the holding of an election to determine whether the qualified voters of the City of Roanoke would approve Ordinance No. 32131-080894, and an election held on November 8, 1994, the qualified voters of the City approved Ordinance No. 32131-080894. The maximum principal amount of debt expected to be issued for the construction of the new pedestrian bridge between the Hotel Market is $252,810. 3. to U. S. intent is being declared not later than payment of the expenditures authorized by this Resolution. Roanoke and Conference Center and City This is a declaration of official intent adopted pursuant Treasury Regulations, Section 1.150-2. This official sixty days after the Paragraphs 1 and 2 of 4. The City Clerk is directed to file this Resolution among the permanent papers of the City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act, ~2.1-340 et seq., Code of Virginia (1950), as amended. 5. This Resolution shall be effective on and after the date of its adoption. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32376-021395. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: C&Ditel Pro~eots Fund A o 'at'o General Government Pedestrian Bridge and Atrium (1-2) .............. Public Safety City Jail Expansion (3-4) ....................... Capital Improvement Reserve Public Improvement Bonds - Series 1996 Reserve Fund Balance - Unappropriated o ia 'OhS Nondepartmental Transfers to Other Funds (5-6) .... (7) ....... (8) .................... $ 30,938,038 777,171 $ 9,169,051 9,144,051 $ 1,381,933 ( 1,217,623) $ 968,964 $ 48,539,168 2,076,326 Fun Ba~ Capital Maintenance and Equipment Replacement Program - City - Unappropriated (9) ............... $ 1,761,144 1) Appropriated from General Revenue (008-052-9673-9003) $( 252,810) 2) Appropriated from Bond Funds (008-052-9673-9001) 252,810 3) Appropriated from General Revenue (008-052-9685-9003) ( 524,000) 4) Appropriated from Bond Funds (008-052-9685-9001) 524,000 5) Buildings (008-052-9701-9183) ( 524,000) 6) Streets and Sidewalks (008-052-9701-9191) ( 252,810) 7) Reserved Fund Balance - Unappropriated (008-3325) 252,810 8) Transfer to Capital Project Fund (001-004-9310-9508) ( 524,000) 9) CMERP - City (001-3323) 524,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTME:NT OF FINANCIE Cl'l~t' OF I~OANOKE, VA. February 13, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of 1996 Bond Funds Roanoke City voters approved by an 81% margin a $23 million capital improvement bond referendum in November of 1994. In anticipation of approval of the referendum, funds for the construction of the Roanoke City Jail Annex and a new pedestrian bridge between the Hotel Roanoke and Conference Center and the City Market were appropriated by City Council in Ordinances 32191-092694 and 32181-092694, respectively. The City's Capital Improvement Program stipulated these two projects were to receive partial funding from 1996 bond proceeds. The aforementioned budget ordinances appropriated CMERP funding of $524,000 for the Jail Annex and $252,810 of undesignated capital funds for the pedestrian bridge. Funding needs to be appropriated from the anticipated proceeds of the 1996 bond issue, and funding from CMERP and general revenue will be deappropriated. Overall funding for the projects will remain the same. This report also allows the City to indicate its intent to reimburse front funding with bond funds upon issuance of the 1996 bonds. Internal Revenue Service regulations (Section 1.150-2) require that the City declare its intent to reimburse itself $776,810, the total of the two appropriations discussed previously, from the proceeds of its 1996 general obligation bonds. These bonds were authorized for referendum and issuance pursuant to Ordinance 32131-080894, adopted by City Council on August 8, 1994. Honorable Mayor and Members of City Council Page 2 February 13, 1995 I recommend that City Council take the following action: Appropriate $776,810 of 1996 bond funds to the Capital Projects Fund accounts entitled "Jail Expansion" and "Pedestrian Bridge and Atrium", respectively. (Account Number 008-052-9685-9001 and 008-052-9673-9001). Deappropriate CMERP and undesignated Capital Funds totaling $776,810 from the same projects (account numbers 008-052-9685-9003 and 008-052-9673-9003). Adopt the attached resolution indicating the City's intent to reimburse front funding with bond proceeds upon sale of the 1996 bonds. U'Director' of Finance JDG/RT/pac MARY F. PARKER, CMC/AAE Citx Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.~ Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Depuly City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319_ 326-335-336-348-425 The Honorable A. Victor Thomas Member, House of Delegates 814 General Assembly Building Capitol Square Richmond, Virginia 23219 Dear Delegate Thomas: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 The Honorable Clifton A. Woodrum, III Member, House of Delegates 810 General Assembly Building Capitol Square Richmond, Virginia 23219 Dear Delegate Woodrum: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the soclal services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319. 326-335-336-348-425 The Honorable George Allen Governor of Virginia Office of the Governor Third Floor, State Capitol Richmond, Virginia 23219 Dear Governor Allen: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cily Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314.319_ 326-335-336-348-425 Forest G. Jones Clerk of Council City of Salem P. O. Box 869 Salem, Virginia 24153 Dear Mr. Jones: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F. PARKER, CMC/AAE Cit) Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.~ Room 456 Roanok¢~ Virginia 2401 l-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Parker CMC/AAE Mary F. , City Clerk MFP:sm Snc o MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 The Honorable C. Richard Cranwell Member, House of Delegates 607 General Assembly Building Capitol Square Richmond, Virginia 23219 Dear Delegate Cranwell: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: s m Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W.. Room 456 Roanoke. Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 Carolyn S. Ross Clerk of Council Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: s m Ene. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W.. Room 456 Roanoke, Virginia 2401 l-I 536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit~ Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 The Honorable H. Morgan Griffith Member, House of Delegates 447 General Assembly Building Capitol Square Richmond, Virginia 23219 Dear Delegate Griffith: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 lelephone: (703) 981-2541 SANDRA H. EAKIN Deput.~ Cit~ Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 The Honorable Malfourd W. Trumbo Member, Senate of Virginia State Capitol P. O. Box 396 Richmond, Virginia 23203 Dear Senator Trumbo: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 15, 1995 File#72-137-188-226-229-236-304-305-314-319- 326-335-336-348-425 The Honorable J. Brandon Bell Member, Senate of Virginia State Capitol P. O. Box 396 Richmond, Virginia 23203 Dear Senator Bell: I am enclosing copy of Resolution No. 32378-021395 urging the Governor and General Assembly to amend the proposed budget for the second year of the 1994-1996 Biennium to meet the social services needs of Roanoke Valley residents. Resolution No. 32378-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of February, 1995. No. 32378-021395. A RESOLUTION urging the Governor and General Assembly to restore for the second year of the 1994-1996 Biennium social services funding required to meet the needs of Roanoke Valley residents. WHEREAS, for the second year of the 1994-1996 Biennium, the Governor has recommended cuts of $6.3 million in General Relief, $1.0 million in the Juvenile Block Grant, which supports operation of the Detention Home, Youth Haven I and Sanctuary, and $7.0 million in the Comprehensive Services Act, which funds residential and non-residential placements of at risk children; WHEREAS, the Governor has also recommended a cut of $2.1 million from the Community Services Block Grant which funds the State's twenty-six Community Service Agencies of which Total Action Against Poverty (TAP) is one, and the resulting loss of funding to TAP is $135,846; WHEREAS, TAP's mission throughout its twenty-nine years of existence has been the reduction of poverty in the City (currently at the level of 16%) and the surrounding jurisdictions of the Fifth Planning District Commission, and the City has worked cooperatively with TAP in this mission; WHEREAS, TAP is the type of private, non-profit organization providing much needed services to the poor and disadvantaged that has often been mentioned as a replacement for governmental programs; WHEREAS, other budgetary amendments recommended by the Governor could also cause a significant loss of funding to Blue Ridge Community Services, a multi-jurisdictional agency addressing mental health, mental retardation and substance abuse needs, and ARC Roanoke, Inc.; and WHEREAS, unless these budgetary cuts are withdrawn, the poor, children and the disadvantaged will suffer; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Governor and General Assembly are urged to amend the proposed budget for the second year of the Biennium to meet the social services needs of Roanoke Valley residents. 2. The City Clerk is directed to forward an attested copy of this resolution to The Honorable George Allen, Governor; the Honorable J. Brandon Bell, Member, Senate of Virginia; The Honorable Malfourd W. Trumbo, Member, Senate of Virginia; The Honorable A. Victor Thomas, Member, House of Delegates; The Honorable Clifton A. Woodrum, III, Member, House of Delegates; The Honorable C. Richard Cranwell, Member, House of Delegates; The Honorable H. Morgan Griffith, Member, House of Delegates; and the Clerks of the governing bodies of Roanoke County, the City of Salem and the Town of Vinton. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 703-g61-2431 TELECOPIER: 703-224-3071 WILBURN C, DIBLING, JR. February 13, 1995 WILLIAM X PARSONS STEVEN J. TALEVI KATHLEEN MARIE KRONAU GLADYS L YATES The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Fundinq of Social Services Agencies Dear Mayor Bowers and Council Members: At City Council's last meeting it adopted a resolution supporting restoration of funding for Roanoke Valley Cultural Agencies. Subsequently, several members of City Council requested a similar resolution supporting funding of social services programs. I am pleased to present this resolution for the consideration of City Council. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, City Attorney Jr. WCD:f cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk Glenn D. Radcliffe, Director of Human Development MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 lelephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #45-144-178-183 Donald R. Benson Operation Manager Virginia Container Service 701 Irvine Street, S. W. Roanoke, Virginia 24015 Richard Burke General Manager Waste Management of Virginia 2508 W. Main Street Salem, Virginia 24153 Dear Mr. Benson and Mr. Burke: I am enclosing copy of Resolution No. 32379-021395 accepting the bid of BFI, Inc., made to the City for providing bulk container collection service, for a period of twenty-four months, at a cost of $25.00 per unit, per pick-up, and to rent approximately eight bulk collection units per year for the contract period for various speciai events at a cost of $1.50 per unit per day; and rejecting all other bids made to the City. Resolution No. 32379-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed bulk container collection service. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: 1703} 981-2541 SANDRA H. EAKIN Deputy C/t) Clerk February 16, 1995 File #45-144-178-183 Karen D. Freeland District Manager BFI, Inc. 341 24th Street, N. W. Roanoke, Virginia 24017-5343 Dear Ms. Freeland: I am enclosing copy of Resolution No. 32379-021395 accepting the bid of BFI, Inc., made to the City for providing bulk container collection service, for a period of twenty-four months, at a cost of $25.00 per unit, per pick-up, and to rent approximately eight bulk collection units per year for the contract period for various special events at a cost of $1.50 per unit per day; and rejecting all other bids made to the City. Resolution No. 32379-021395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Neva J. Smith, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of February, 1995. No. 32379-021395. A RESOLUTION accepting a bid made to the City for providing bulk container collection service; and rejecting all other bids made to the City. BE 1. provide, IT RESOLVED by the Council of the City of Roanoke that: The low bid of BFI, Inc., made to the City, offering to for a period of twenty-four (24) months, Bulk Container Collection Service at a cost of $25.00 per unit, per pick-up, and to rent approximately eight (8) bulk collection units per year for the contract period for various special events at a cost of $1.50 per unit per day, which bid is on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized to issue the requisite purchase order therefore, incorporating into said order the City's specifications, the terms of said bidder's proposal, and the terms and provisions of this measure, as more particularly set out in a report to this Council dated February 13, 1995. 3. Any and all other bids made to the City for the aforesaid service are hereby REJECTED; and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for each bid. ATTEST: City Clerk. Office of the City Manager Roanoke, Virginia February 13, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bulk Container Collection Service On January 23, 1995 a report was presented to City Council for the award of a bid for Bulk Container Collection Services. Due to a question that was asked by Council, that award was postponed until the question could be answered. The question that was asked is why is the cost increase so much more than the prior year. The research has been completed on that question and I am pleased to offer the following answers. Roanoke County has recently contracted for this service at a cost of $27.90 per pickup. The City of Lynchburg is in the third year of a three year contract with a private individual to provide this service. Currently they are paying $21.00 per pickup. Their tipping fee is $49.00 per ton. Their contract is scheduled to be rebid in September 1995. The Town of Blacksburg is currently contracted with a private individual at a cost of $20.00 per pickup. Their tipping fee at the Montgomery Landfill is $38.00 per ton for Brush and $53.00 per ton for all other. Their service is for only eight (8) containers. Local Businesses pay between $35.00 to $40.00 per pickup. Our research has identified that the vendors that service our area installed, in August 1994, scales on their trucks that allows them to get the actual weight of the pickup. In prior years this weight factor was estimated. Due to the estimate weight factor we were receiving very good prices. Vendors have stated that the scales were essential because they were actually losing money on the estimate weight. Room 346 Municipal Building 215 Chumh Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 Bulk Container Collection Service Page 2 Another factor for the increased prices is the tipping fee charged, to all who use the landfill, has increased our prior years. The containers that are picked up for the City are monitored on a regular basis to determine if the amount of waste and number of pickups are appropriate in order to maximize the service. The request for the award of the bid for Bulk Container Collection Service will appear on the Council's agenda for February 13, 1995, under the Old Business portion of that agenda. I hope you find the aforementioned answer to your question appropriate for your purpose. Respectfully Submitted, W. Robert Herbert City Manager Roanoke, Virginia January 23, 1995 95-109 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids on Bulk Container Collection Service, Bid Number 94-10-15 I. Background on the subject in chronological order is: Bulk Refuse Containers are located at various City Facilities and require collection services to be performed on a scheduled basis. The container locations and pick up schedule is shown on Attachment "A" of this report. In a cooperative effort with Roanoke Redevelopment and Housing Authority, specifications were developed and along with request for quotations were sent to seven (7) vendors currently listed on the City's Bid List. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. The Roanoke City Schools could not participate at this time because they are currently under an agreement for bulk collection service. On December 2f 1994 all bids appropriately received were publicly opened and read at 2:00 p.m. in the Office of the Manager of General Services. A tabulation of the bids received is attached. The eight (8) cu. yd. containers are the City's. The others belong to the Housing Authority. II. Current Situation is: Currently the City's Bulk Collection Service is being provided by Handy Dump, Inc. at a cost of $19.30 per unit, per pickup. Handy Dump, Inc. and BFI, Inc. have merged their operations, since the last bid was taken. Bulk Container Collection Service Bid Number 94-10-15 Page 2 III. IV. Ail bids were evaluated in a consistant manner by representatives of Public Works, Solid Waste Management, General Services, and Roanoke Redevelopment and Housing Authority. C. Bids were requested and received for a 12 month period and for a 24 month period. D. The lowest responsible bid is submitted by BFI, Inc. for the 24 month period meeting all required specifications. Issues in order of importance are: A. License requirements B. Compliance with Specifications C. Fundinq Alternatives in order of Feasibility are: City Council award the bid to provide Bulk Container Collection Service to BFI, Inc. for a twenty-four (24) month period for the cost of $25.00 per unit, per pickup. Also the rental of approximately eight (8) containers per year for various weekend special events during the contract period at a cost of $1.50 per unit, per day. License requirements to operate a bulk container collection service have been met by BFI, Inc. 2. Compliance with Specifications has been met with the bid submitted by BFI, Inc. 3. Fundinq for this service is available in the Solid Waste Management operating account 001- 052-4210-2010. B. Reject all Bids 1. License requirement would not be an issue in this alternative. Compliance with Specifications would not be a factor in this alternative. Bulk Container Collection Service Bid Number 94-10-15 Page 3 cc: Fundinq available for this service would not be expended under this alternative. Ve Recommendation is that City Council concur with alternative "A" to award the bid to provide Bulk Container Collection Service to BFI, Inc., for a period of twenty-four (24) months at a cost of $25.00 per unit, per pickup, and to rent approximately eight (8) containers per year for special events at a cost of $1.50 per unit per day. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, General Services Manager, Management & Budget Manager, Solid Waste Management MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-254! SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #28-166-253 Carolyn S. Ross Clerk of Council Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Ordinance No. 32354-021395 authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's 64 percent interest in said property to the Roanoke Valley Resource Authority. Ordinance No. 32354-021395 was adopted by the Council of the City of Roanoke on first reading on Monday, January 23, 1995, also adopted by the Council on second reading on Monday, February 13, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie. MARY F. PARKER, CMC/AAE C/tv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 lelephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #28-166-253 Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Ordinance No. 32354-021395 authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's 64 percent interest in said property tothe Roanoke Valley Resource Authority. Ordinance No. 32354-021395 was adopted by the Council of the City of Roanoke on first reading on Monday, January 23, 1995, also adopted by the Council on second reading on Monday, February 13, 1995, and will take effect ten days following the date of its second reading. Sincerely, p~ Mary F. , CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File//28-166-253 Gardner W. Smith, Chairperson Roanoke Valley Resource Authority 1020 Hoilins Road, N. E. Roanoke, Virginia 24012 Dear Mr. Smith: I am enclosing copy of Ordinance No. 32354-021395 authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's 64 percent interest in said property to the Roanoke Valley Resource Authority. Ordinance No. 32354-021395 was adopted by the Council of the City of Roanoke on first reading on Monday, January 23, 1995, also adopted by the Council on second reading on Monday, February 13, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. pc: John R. Hubbard, Executive Director, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Carolyn Wagner, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #28-166-253 Kal Fallon, Esquire U. S. Department of the Interior 75 Spring Street, Suite 304 Atlanta, Georgia 30303 Dear Mr. Failon: I am enclosing copy of Ordinance No. 32354-021395 authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's 64 percent interest in said property to the Roanoke Valley Resource Authority. Ordinance No. 32354-021395 was adopted by the Council of the City of Roanoke on first reading on Monday, January 23, 1995, aiso adopted by the Council on second reading on Monday, February 13, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court Willard N. Claytor, Director of Real Estate Valuation Kathy Brickey, Account Technician, Real Estate Valuation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of February, 1995. No. 32354-021395. AN ORDINANCE authorizing the application of restrictive covenants to the former landfill property located in the Dundee Section of Southeast Roanoke County; authorizing the conveyance of an easement over such property to the United States of America for right-of-way for a Blue Ridge Parkway spur; and authorizing conveyance of the City's sixty-four percent (64%) interest in such property to the Roanoke Valley Resource Authority. WHEREAS, the City is the owner of a sixty-four percent (64%) interest in approximately 257.08 acres located in the Dundee Section of Southeast Roanoke County (the "Property") which was previously used as a regional sanitary landfill pursuant to an agreement between the city, the County of Roanoke and the Town of Vinton dated July 29, 1975; and WHEREAS, the Property is no longer being used as a sanitary landfill and it is in the best interest of the City to ensure proper post-closure management and use of the Property; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Mayor and City Clerk are authorized, respectively, to execute and attest, for and on behalf of the city, and to provide for the recordation of the Declaration of Protective Covenants setting out restrictions for the Property, as such covenants have been submitted to Council by a report from the city Manager dated January 23, 1995, and subject to any amendments as to form that might be deemed necessary by the City Attorney prior to recordation. 2. The request by the Department of Interior of the United States of America for an easement consisting of approximately 89.964 acres over the Property, as more specifically described in the Declaration of Protective Covenants, for the purpose of locating, constructing, managing, reconstructing, altering and maintaining a spur road of the Blue Ridge Parkway is hereby approved. 3. The Mayor and the City Clerk are authorized, respectively, to execute and to attest, for and on behalf of the City, and to provide for the recordation of the City's deed of conveyance of its interest in the easement to the Department of Interior of the United States of America ("DOI"). Such deed shall be in form approved by the City Attorney, shall contain the City's Special Warranty of title and shall contain such language as deemed appropriate by the City Attorney to protect the DOI from pre- existing environmental liability and to protect the City from environmental liability resulting from the exercise of the rights provided for in the easement. 4. The conveyance to the Roanoke Valley Resource Authority of the City's 64% interest in the fee simple title to the Property is hereby approved. 5. The Mayor and the City Clerk are authorized, respectively, to execute and to attest, for and on behalf of the City, and to provide for the recordation of the City's deed of conveyance of the City's 64% interest in the fee simple title to the Property to the Roanoke Valley Resource Authority. Such deed shall be in form approved by the city Attorney and shall contain Special Warranty of title. 6. The foregoing approvals and authorizations of the covenants and conveyances are expressly conditioned on the Board of Supervisors of Roanoke County and the Town Council of the Town of Vinton authorizing similar Town, respectively. actions on behalf of the County and ATTEST: city Clerk. Repo~'~No. 94-03 January 23, 1995 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Title Transfer - Former Landfill Property Located in Dundee Section of Southeast Roanoke County Backqround: A. The City of Roanoke is the owner of 64.0% interest in a tract of land encompassing approximately 241 acres in Southeast Roanoke County. The other property interests are owned as follows: Roanoke County - 31.2% Town of Vinton - 4.8% Subject property, or portions thereof, have been used since 1976 by the Roanoke Valley Regional Solid Waste Management Board (Board) to dispose of solid waste pursuant to the July 23, 1975 agreement (Landfill agreement) between the City of Roanoke, Roanoke County, and Town of Vinton. Landfill aqreement provides that "should the agreement be terminated or should none of the parties desire to establish a regional recreational area or other authorized use as hereafter agreed by the parties, the property utilized for landfill purposes shall be sold at public auction to the highest bidder". Sale of property used as a landfill is not feasible due to State and Federal regulations. These regulations require stringent closure and post closure procedures. Very few entities now wish to own a closed landfill and the party responsible for operating a landfill must ensure continuing compliance with State and Federal regulations. That agreement expires on July 31, 1995. Closure and post closure care responsibilities have been contracted by the City, County, Town and Board to the Roanoke Valley Resource Authority (Authority). Interest and discussion in recent months concerning eventual disposition of this property has centered around conveying an easement interest to the U. S. Department of the Interior for a Blue Ridge Parkway spur and protection buffers leading to the Explore Project and a lease or fee simple sale to the Virginia Page 2 II. Recreation Authority of certain surface rights, to manage projects such as animal grazing, nature trails, etc. Ho Donation by the City, County, and Town of fee simple title to the Authority has been suggested by letter dated January 24, 1994 from the Authority, copy attached. A condition of acceptance of title by the Authority is guidance, if any, the current property holders would care to recommend regarding subsequent property disposition, management and utilization. Disposal of solid waste at this landfill ceased on May 14, 1994. Restrictive use covenants have been requested by the National Park Service and are necessary to protect the Authority and the City, County and Town from future environmental liability. These uses are more fully described by the attached Declaration of Protective Covenants. Issues: ae Guidance for eventual subsequent disposition of property rights B. Management and monitoring responsibilities Ce Timing Roanoke Valley Regional Solid Waste Manaqement Board (Board) III. Alternatives: A. Council authorize the execution and recordation of the attached Declaration of Protective Covenants, a deed of easement of a certain 89 acre + easement (being the unfilled portion of the property) to the Federal government, and a deed for donation of City's remaining interest in the real estate formerly used as a sanitary landfill in Southeast Roanoke County to the Roanoke Valley Resource Authority subject to the following conditions: · Subsequent transfer(s) of property right(s) are to be at no expense to the Authority. Page 3 The County and Town agree to execute and record the attached Declaration of Protective Covenants, agree to deed of easement to the Federal government and agree to donate their property interest to the Authority. Guidance for eventual subsequent disposition of property rights is provided. Management and monitoring responsibilities to protect the Authority, City, County, and Town will rest with the Authority which already has the contractual responsibility. Timing of a transfer in the near future will permit a single entity, the Authority, to deal with subsequent transfers rather than five (5) entities, i.e. Authority, Board, City, County and Town, as currently structured. Roanoke Valley Regional Solid Waste Management Board (Board) will automatically be dissolved by the City, County, and Town since the Board will not have any continuing management responsibilities upon expiration of the Landfill Agreement in July 31, 1995. Council not authorize in the real property currently managed by the Board and contractually operated by the Authority for solid waste disposal in Southeast Roanoke County. Guidance for eventual subsequent disposition of property rights will be dealt with by all entities involved as different requests are received. Management and monitoring responsibilities will remain with the Authority, Board, City, County, and Town as their interest may from time to time be affected. 3. Timinq is a moot issue. Roanoke Valley Regional Solid Waste Management Board (Board) may need to continue to exist should the parties to the Landfill Agreement still have a percentage interest in the property. Page 4 IV. Recommendation: Council approve the execution and recordation of the attached Declaration of Protective Covenants, and a deed of easment for a certain 89 acre + easement to the Federal government and a deed of donation of City's interest in the former landfill property in Southeast Roanoke County to the Roanoke Valley Resource Authority (Authority) in accordance with Alternative "A". Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachment cc: Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Gardner Smith, Authority Chairman John H. Parrott, Board Chairman Elmer C. Hedge, Roanoke County Administrator B. Clayton Goodman, III, Vinton Town Manager John R. Hubbard, Authority Executive Director TEL No.?0~-S65-~$$$ 3a~ 21,9~ 15:~0 ~o.022 P.02 ROANOKE V LL ' RESOURCE AI/rHORrlW January 21, The Honorable Chairman and Members Roanoke County Board of Supervisors The Honorable Mayor and Noshers Roanoke City Council The Honorable Mayor and Members Vinton Town Council 1994 Re: Transfer of ~xtsting Landfill Proper~y To Roanoke Valley Resource Authority Dear Gentlemen and Mrs. Bowles: Aa you know, the existing landfill proper~y located off Rutrough Road is owned jointly by the City of Roanoke, ~he County' of Roanoke, and the Town of Vinton under the operation of the Roanoke Valley Regional Solid Waste Managelent Board ("Board"). Aa you also are aware, with the formation of the Roanoke Valley Resource Authority ("Authority") in 1991, the Authority assumed responsibility for closure and post-closure care of =he existing landfill. Pursuant to agreement among the parties, the personal property and certain financial alletl at the exleting landfill were alao traneferred to the Authority, In addition. Board employeem wars permitted to transfer their employment to the Authority. Recently, the Board and the Jurisdictions es Joint owners have received requests relating to the disposition and uae of the real property upon closure of the existing land£111. It hag been suggested that because the Authority will be sd~lntaterinq the closure and post closure activities, it may be more efficient to also transfer a~tu~l ownar~hip of the landfill property to tho Authority. In this manner, there would be a single entity to address su~h requests and coordinate future uses of the closed landfill. · herefore, on behalf of the Authority, I have been authorized to oo~munioate to you the AUthOri~y,a willingness to accept ownership of the existing landfill property, subject to the jurisdictions' specific direction and guidance regarding usage of the property after closure. We believe that it ia critical prior to any ouch transfer that the Juriadiot£one eet&bliah clear guidelines regarding the typo and manner of permitted uses of the property. At a minimum, we believe that thoro should be no physical invasion or use of any of property until closure has actually been completed. In addition, we believe that it would be appropriate to bar forever any physical disturbance oft he actual fill area, and to retain permanent access to all areas that may be necessary for required post-closure care or Ionitorina activities. ~'anuary 21, '1994 page 2 I ~ould b~ pleaaed to raapond to any comments or quas~tons that you may have or to discuss thia mattar at your convenience. Rober~ Benningar Chairman cc: Ma~ra, Roano~a Valley Reaource Authority DECLARATION OF PROTECTIVE COVENANTS These PROTECTIVE COVENANTS made and entered into this day of , 1995, by and between the CITY OF ROANOKE, a municipal corporation of the commonwealth of Virginia, the COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia, and the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to collectively as the "OWNERS." WHEREAS, the OWNERS by agreement dated July 29, 1975 agreed to acquire real and personal property for the operation of a regional sanitary landfill; and, WHEREAS, the July 29, 1975 agreement further provided that, upon the full utilization of the real estate for landfill purposes, said real estate might be maintained and operated as a regional recreational facility or area or for any other authorized use for the citizens of the OWNERS; and WHEREAS, this real estate acquired by the OWNERS for the operation of a regional sanitary landfill pursuant to the aforesaid agreement consists of approximately 257.08 acres, being the 273.67 acres originally conveyed to OWNERS by deed dated October 10, 1973, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Deed Book 983, at page 113, less the approximately 16.59 acres conveyed to the United States Department of Interior, National Park Service by the OWNERS by deed dated , recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia in Deed Book , at page , shall be the subject of the protective covenants and shall hereafter be referred to as the "Property"; and WHEREAS, the United States of America, by and through its Department of Interior, National Park Service, has requested that the OWNERS limit the use of the Property to park, recreational, and open space purposes, in connection with an extension of the Blue Ridge Parkway and Explore Park; and WHEREAS, in order to establish a general plan for the improvement, development, and use of the Property in accordance with the general plan for the development of the Blue Ridge Parkway, OWNERS desire to subject the Property to certain Protective Covenants. NOW THEREFORE, WITNESSETH THAT the OWNERS do hereby declare and covenant that the Property shall be held, improved and conveyed subject to the following covenants which shall be enforceable in accordance with this Declaration by OWNERS: 1. These protective covenants apply to the Property, as described above, consisting of approximately 257.08 acres. OWNERS, however, recognize that OWNERS or their immediate successor in title intend to convey an easement over the Property to the United States of America, Department of Interior over 89.964 acres as identified on a Plat by T.P. Parker and Son, Engineers - Surveyors - Planners, dated August 12, 1993, revised August 1994, and entitled National Park Reference Tract #15-114, Parcel 004, Boundary Survey for Virginia Department of Transportation. OWNERS further recognize that the purpose of such easement shall be for the location, construction, management, reconstruction, alteration, and maintenance of a spur road of the Blue Ridge Parkway and that to the extent necessary for these limited purposes, these protective covenants shall not apply to such easement. 2. Except as provided in paragraph 1, OWNERS declare that the Property is now held, and shall be transferred, sold, leased, conveyed, and occupied subject to the restrictions and covenants herein set forth, each and all of which is and are, for and shall inure to the benefit of and pass with each and every parcel of the Property and apply to and bind the heirs,assignees, and successors in interest of each and every owner of a parcel or parcels of the Property. 3. Each purchaser of any parcel of the Property covenants and agrees with OWNERS, their successors and assigns to use the Property only in accordance with the restrictions herein set forth and to refrain from using the Property in any way inconsistent with or prohibited by the provisions of this Declaration. 4. The Property is restricted to the following permitted uses and shall not be used for any other purpose: (i) That portion of the Property which has not been used for the disposal of municipal solid waste may be used for the following purposes only and shall not be used for any other purpose: a) Walking, hiking, and jogging paths; b) Bicycle paths and equestrian trails; c) Boating and canoeing; d) Camping; e) Scenic overlooks and waysides; f) g) Playgrounds; Visitor center, interpretative, administrative, and parking facilities; operational, h) Picnic areas; and i) (ii disposal purposes a) Leaf mulching. ) That portion of the Property which has been used for the of municipal solid waste may be used for the following only and shall not be used for any other purpose: Walking, hiking, and jogging paths; b) Bicycle paths; c) Picnic areas; and, d) Leaf mulching. 5. Any use of the Property shall be in compliance with regulations now in effect or as may in the future be adopted by the Virginia Department of Environmental Quality or any successor agency, and the United States Environmental Protection Agency or any successor agency with respect to closure and post-closure use and care requirements for waste disposal facilities, and the OWNERS reserve unto themselves and their immediate successor in title a perpetual right-of-access and permanent easement in and upon the Property to perform any and all actions deemed necessary related to closure and post-closure care of the Property including, without limitation, monitoring surface and ground waters and performance of any remedial action that may be required. There shall be no grading, construction, drilling, or other intrusive uses of the portions of the Property which have been used for the disposal of municipal solid waste except as may be deemed necessary by OWNERS or their immediate successor in title. OWNERS reserve unto themselves and their immediate successor in title: (i) the right to maintain existing roadways located upon the Property; (ii) the right to construct such additional access trails or roadways as may be deemed necessary; (iii) the right to establish and impose in the future by deed or otherwise such additional restrictions and covenants as may deemed necessary and appropriate related to the Property and activities and uses that may affect the Property. 6. OWNERS reserve the right to convey all or any portion of this real estate, or any interest therein, to any other person or party, subject to the terms and conditions of this Declaration. 7. OWNERS reserve the right to assign the benefits and obligations of these Protective Covenants to any other person, corporation, or governmental authority. 8. The term of these Protective Covenants shall be for forty years from the date of recordation. 9. During the term of these covenants, the OWNERS agree to abide by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against any person because of race, color, religion, sex, or national origin. The OWNERS will take affirmative action to insure that applicants are employed without regard to their race, color, religion, sex or national origin. No member or delegate to Congress, or resident Commissioner, shall be admitted to any share or part of this Declaration, or to any benefit that may arise therefrom, but this provision shall not be construed to extend to this Declaration if made with a corporation for its general benefit. 10. Enforcement. Violation or breach of any restriction and covenant herein contained shall give to OWNERS, the right to prosecute a proceeding at law or in equity against the person or persons who have violated or are attempting to violate any of these restrictions and covenants to enjoin or prevent them from doing so, to cause said violation to be remedied or to recover damages for said violation. The failure of OWNERS to enforce any restriction herein contained shall in no event be deemed to be a waiver of the right to do so thereafter nor of the right to enforce any other restriction or covenant. 11. All restrictions, covenants and agreements contained herein are made for the direct, mutual, and reciprocal benefit of each and every part and parcel of said Property; shall create mutual, equitable servitudes upon each parcel in favor of every other parcel; and shall create reciprocal rights and obligations between the respective owners of all parcels of the Property and privity of contact and estate between all grantees of said parcels, their heirs, successors and assigns. In addition, all restrictions contained herein shall operate as covenants running with the land for the benefit of the land described in paragraph 1 above and shall inure to the benefit of all grantees of said land, their heirs, successors and assigns, and shall apply to and bind the grantees of any and all parcels of the Property, their heirs, successors, and assigns. WITNESS the following seals and signatures: ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk ATTEST: COUNTY OF ROANOKE 4 By. ATTEST: TOWN OF VINTON By 5 CITIZEN OF THE YEAR MONDAY, FEBRUARY 13, 1995 -- 7:00 P.M. ROANOKE CITY COUNCIL MEETING MAYOR DAVID A. BOWERS ON BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL, IT IS MY PLEASURE THIS EVENING TO INTRODUCE ROANOKE'S 1994 CITIZEN OF THE YEAR. OUR HONOREE IS A NATIVE ROANOKER AND A GRADUATE OF JEFFERSON HIGH SCHOOL AND ROANOKE COLLEGE. THE RECIPIENT OF THIS SPECIAL AWARD SERVES ON THE JULIAN S. WISE FOUNDATION BOARD, IN WHICH CAPACITY HE HAS BEEN EXCEPTIONALLY DEDICATED AND COMMITTED TO THE MISSION OF THE NATIONAL, "TO THE RESCUE EXHIBIT AND RESCUE SQUAD HALL OF FAME". HE IS A STRONG BELIEVER IN, AND ADVOCATE OF, VOLUNTEER EMERGENCY MEDICAL SERVICES. HE NOT ONLY WORKS WITH THE BOARD, BUT HE HAS CONTINUED TO CHALLENGE BUSINESSES AND RESIDENTS OF VIRGINIA TO RECOGNIZE THE OUTSTANDING ACHIEVEMENTS AND EFFORTS OF THE THOUSANDS OF VOLUNTEERS WHO HAVE DEDICATED COUNTLESS HOURS AND SERVICE TO THEIR COMMUNITY. IN ADDITION, HE SERVES AS PRESIDENT OF LITERACY VOLUNTEERS AND HOLDS LEADERSHIP POSITIONS WITH CENTER IN THE SQUARE, THE ROANOKE VALLEY CHAPTER OF THE FELLOWSHIP OF CHRISTIANS AND JEWS, AND HE SERVES ON THE BOARD OF TRUSTEES OF ROANOKE COLLEGE. LADIES AND GENTLEMEN, IF YOU HAVE NOT ALREADY GUESSED, I AM PLEASED TO ANNOUNCE THAT ROANOKE'S 1994 CITIZEN OF THE YEAR IS SIGMUND E. "SIG" DAVIDSON. SIG, WOULD YOU AND YOUR WIFE, HARRIET, JOIN ME AT THE PODIUM. AS OF THIS EVENING, SIG'S NAME WILL JOIN THE RANKS OF OTHER OUTSTANDING ROANOKERS WHO HAVE BEEN HONORED BY THE MEMBERS OF THE ROANOKE CITY COUNCIL FOR THE SIGNIFICANT CONTRIBUTIONS THEY HAVE MADE TO THE TOTAL LIFE OF THE ROANOKE COMMUNITY BY DEMONSTRATING A PERSONAL 2 CONCERN FOR THE CITY'S WELL-BEING AND PROGRESSIVE DEVELOPMENT ON A VOLUNTARY BASIS. OUR PAST HONOREES ARE: 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 ROBERT W. WOODY DOROTHY L. GIBBONEY HAZEL B. THOMPSON GEORGE B. CARTLEDGE, SR. G. FRANK CLEMENT WILLIAM "HAM" FLANNAGAN LEWIS W. PEERY CLAY H. TURNER GEORGE F. POLLASH FLORINE L. THORNHILL GEORGE W. SANDERSON JOSEPH W. GAITHER PEARL FU AFTER RETURNING FROM THE ARMED FORCES AT THE END OF WORLD WAR II, SIG WENT TO WORK IN HIS FATHER'S CLOTHING 3 BUSINESS, JOSEPH DAVIDSON'S, INC. BY 1949, HE BECAME PRESIDENT AND CEO OF DAVIDSON'S, INC., WHICH WAS EVENTUALLY EXPANDED TO INCLUDE SIX STORES. HE RETIRED FROM THE FAMILY BUSINESS IN 1985. MR. AND MRS. DAVIDSON ARE THE PROUD PARENTS OF THREE CHILDREN: BONNIE, LARRY AND STEPHEN. SIG, I AM HONORED THIS EVENING TO UNVEIL OUR CITIZEN OF THE YEAR PLAQUE WHICH DISPLAYS YOUR PHOTOGRAPH AS ROANOKE'S 1994 CITIZEN OF THE YEAR. THIS PLAQUE WILL BE ON DISPLAY IN THE LOBBY OF THIS BUILDING FOR ALL TO OBSERVE THE HIGH HONOR THAT YOUR CITY HAS BESTOWED UPON YOU. ALSO, I WOULD LIKE TO PRESENT YOU WITH YOUR OWN PERSONALIZED PLAQUE. AND FINALLY, IT IS MY PLEASURE, ON BEHALF OF THE MEMBERS OF THE CITY COUNCIL, TO PRESENT YOU WITH THE HIGHEST AND THE MOST PRESTIGIOUS GIFT THAT THE CITY HAS TO BESTOW, OUR "KEY TO THE STAR CITY". 4 TO MRS. DAVIDSON, I AM PLEASED TO PRESENT THIS CRYSTAL STAR AS A TOKEN OF OUR APPRECIATION FOR SHARING HER HUSBAND IN SO MANY WAYS WITH THE CITY OF ROANOKE. SIG, WE CONGRATULATE YOU, WE APPLAUD YOU AND WE EXPRESS OUR APPRECIATION TO YOU. THE CITY OF ROANOKE IS MOST FORTUNATE TO HAVE SUCH A TRUE BELIEVER IN COMMUNITY SERVICE WHO ACTIVELY WORKS TO PROMOTE A BETFER AND A MORE GENTLE COMMUNITY. 5 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 16, 1995 File #51 Edward A. Natt, Attorney P. O. Box 20068 Roanoke, Virginia 24018 Dear Mr. Natt: Your communication requesting a continuation of the public hearing on the request of Donald R. Alouf and Lee T. Nelms, contract purchasers, that certain conditions presently binding upon a tract of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809, which property was previously conditionally rezoned, pursuant to Ordinance No. 31826-011894 adopted by City Council on Tuesday, January 18, 1994, be amended, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 13, 1995. On motion, duly seconded and adopted, Council concurred in your request to continue the public hearing pending further report and investigation by the City Planning Commission. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc.' Dr. Lee T. Helms and Mr. Donald R. Alouf, 1960 Electric Road, S. W., Roanoke, Virginia 24018 Coots Ward Management Co., 1930 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Gregory J. Tinaglia, 4112 Laurelwood Drive, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Joseph L. Mullins, 5047 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Edward A. Natt February 16, 1995 Page 2 pc: Mr. and Mrs. Gene C. Comer, 5053 Gatewood Avenue, S. Wo Roanoke, Virginia 24018 ' Mr. E. J. Ewen, 5024 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Charles R. Clark, Sr., 2154 McVitty Road, S.W. Roanoke, Virginia 24018 ' Mr. Luther W. Nicar, Jr., 2020 McVitty Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Eugene A. Galvin, 5040 Gatewood Avenue, S. W. Roanoke, Virginia 24018 ' Ms. Margaret Thomas, 1727 Driftwood Lane, S. W., Roanoke, Virginia 24018 First Virginia Bank, 1828 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Ira H. Hurt, Jr., 1910 Airview Road, S. W., Roanoke, Virginia 24018 Mr. Richard M. Duddy, 1816 Greenfield Street, S. W. Roanoke, Virginia 24018 ' Mr. George M. McMilian, 5034 Oakleigh Avenue, S. W., Roanoke, Virginia 24018 Mrs. Timothy L. Strawn, 4710 Norwood Street, S. W., Roanoke, Virginia 24018 H. P. Properties, c/o Dro Lee T. Helms, 1960 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Destacy R. Kiliinger, 4935 Woodmar Drive, S. W., Roanoke, Virginia 24018 Ms. Anna L. Stone, c/o Mrs. R. Pau! Burton, 102 Knoll Court, Vinton, Virginia 24179 Gofland, Ltd., c/o Osterhoudt, Ferguson, Natt, Aheron & Agee, 1919 Electric Road, S. W., Roanoke, Virginia 24018 Good Shepherd Lutheran Church, 1887 Electric Road, S. W., Roanoke, Virginia 24018 Mr. R. Craig Balzer, BaIzer and Associates, 1208 Corporate Circle, S. W., Roanoke, Virginia 24018 Mr. M. T. McWhorter, 5006 Gatewood Avenue, S. W., Roanoke, Virginia 24018 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Willard N. Claytor, Director of Real Estate Valuation Kathy Brickey, Appraiser Aide, Rea! Estate Valuation Kit B. Kiser, Director of Utilities and Operations Wiliiam F. C!ark, Director of Public Works Charles M. Huffine, City Engineer RonaId H. Mliler, Building Commissioner John R. Marlies, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA OF: PERTAINING TO THE CHANGE IN CONDITIONS R~QIJEST Donald R. Alouf and Lee T. Helms for property located at 1910 ) Mcvitty Road, SW, Tax No. 5100809. )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mall on the 23rd day of January, 1995, notices of a public hearing to be held on the 1st day of February, 1995, on the amendment captioned above to the owner or agent of the parcels listed below at their last known address: Parcel Owner. A~ent or Occuvant 5090209 Coots Ward Management Co. 500020 5100525 5100526 5100527 5100528 5100808 Gregory J. Tinaglia Joseph L. and Mary M. Mullins Gene C. and Cathy H. Comer Charles R. Clark, Sr. Rebecca H. Clark Eugene A. Galvin Carol A. Galvin First Virginia Bank 5100901 5090278 H. P. Properties c/o Dr. Lee T. Helms 5090210 Address 1930 Electric Road, SW Roanoke, VA 24018 2121 Electric Road, SW Roanoke, VA 24018 1940 Electric Road, SW Roanoke, VA 24018 5047 Gatewood Avenue, SW Roanoke, VA 24018 5053 Gatewood Avenue, SW Roanoke, VA 24018 2154 McVitty Road, SW Roanoke, VA 24018 5040 Gatewood Avenue, SW Roanoke, VA 24018 1828 Electric Road, SW Roanoke, VA 24018 P. O. Box 7585 Roanoke, VA 24019 1960 Electric Road, SW Roanoke, VA 24018 Destacy R. Killinger 4935 Woodmar Drive, SW Roanoke, VA 24018 5100524 Anna Lee Stone ¢/o Mrs. R. Paul Burton 102 Knoll Court Vinton, VA 24179 County Gofland, Ltd. 1919 Electric Road, SW c/o Osterhoudt, Ferguson, Natt, Aheron & Agee Roanoke, VA 24018 County Good Shepherd Lutheran Church qMartha Pace Franklin 1887 Electric Road, SW ~ , VA 24018 SUBSCRIBED AND SWORN to/before me, a-Notary Virginia, this 23rd day of Janua~ 19~5. /5v // d~ No~k'yf) lbuhli~ ' / My Commission Expires: ~_~ ~// /~ ~ // / Public, in the City of Roanoke, Notices were also sent to speakers from Planning Commission hearing: Joe Mullins 5047 Gatewood Avenue Roanoke, VA 24018 Harry Moore 3758 Chesterton Street Roanoke, VA 24018 E. J. Ewen 5024 Gatewood Avenue Roanoke, VA 24018 Luther Nicar 2020 McVitty Road Roanoke, VA 24018 Margaret Thomas 1727 Driftwood Roanoke, VA 24018 Ira Hurt 1910 Airview Road, SW Roanoke, VA 24018 Mike Duddy 1816 Greenfield Street Roanoke, VA 24018 Raymond Patterson 5126 Greenfield Street Roanoke, VA 24018 Debbie Strawn 4710 Norwood Street Roanoke, VA 24018 CHARLES H. OSTE~HOUDT MICHAEL S. FERGUSON EDWARD A. NATT MICHAEL J. AH ERON G, STEVEN AGEE OSTERHOUDT, FERGUSON, NATT, AHERON ~ A~©EE 24018 February 9, 1995 VIA TRn~AX Mary F. Parker, City Clerk City of Roanoke 215 Church Avenue, S.W. Room 456 Roanoke, VA 24011-1536 RE: Request of Donald R. Alouf and Lee T. Helms Dear Ms. Parker: I have previously forwarded to you a copy of my letter of February 7, 1995, addressed to Carolyn Coles, Chairman of the Roanoke City Planning Commission. That letter requested the Planning Commission's consideration of the above matter, previously set for February 8, 1995, be delayed for further report and investigation. Since this matter was set on the Roanoke City Council Agenda for February 13, 1995, and since we have requested the above continuance, this letter is written to respectfully request that Roanoke City Council continue generally the above matter until the Planning Commission has once again considered the request. Should you have any questions, please advise. Very truly yours, Edward A. Natt EAN/sse pc: Carolyn Coles, Chairman Roanoke city Planning Commission Room 162, Municipal Bldg. 215 Church Avenue, SW Roanoke, VA 24011 Lee T. Helms 1960 Electric Road Roanoke, VA 24018 Donald R. Alouf c/o Lee T. Helms 1960 Electric Road Roanoke, VA 24018 Lacy Carter (Via Telefax 342-5961) Bud McWhorter 5006 Gatewood Roanoke, VA 24018 George McMillan (Via Telefax 981-2396) Craig Balzer Balzer & Associates 1208 Corporate Circle Roanoke, VA 24018 Steve Talevi, Asst. city Atty. 464 Municipal.Bldg. 215 Church Avenue, SW Roanoke, VA 24011 OSTER. HOLIDT, FER. GU$ON, NATT, AHEP~©N G ~GEE ~o~ ~L~.~C ,.o^~, s. ~. P.o. sox~oo~. 'c~q i ::-? "~ '; February 7, 1995 VI~ ~ELEFAX (224-3088) Carolyn Coles, Chairman Roanoke City Planning Commission Room 162, Municipal Bldg. 215 Church Avenue, SW Roanoke, VA 24011 RE: Request of Donald R. Alouf and Lee T. Helms Dear Chairman and Members: The above matter is set for your consideration at 4:00 p.m. on February 8, 1995. On behalf of my clients, I am hereby requesting that the matter be continued with the request that the appropriate City Departments and/or other parties undertake an investigation regarding the traffic patterns at the intersection of State Route 419 and Gatewood. As you know, the Planning Commission recommended approval of this request at its meeting on December 7, 1994. The matter was then sent on to Roanoke City Council which referred the matter to the Planning Commission for further study and review. City Council also requested that the Petitioners meet with area resident groups in an attempt to iron out the concerns of the citizens. · '-~o meetings have been held with representatives of the various citizens' groups and representatives of the Petitioners. On behalf of the Petitioners, I am of the opinion that matters relating to stormwater runoff and drainage as well as building size and orientation have been adequately addressed by the Petitioners. While all the neighbors will not necessarily agree with the position of the Petitioners, we feel that substantial progress has been made to the point that a resolution of those particular issues has been reached. However, the major impasse at this point relates to the proposed exit from the project onto Gatewood. The citizens in the area, while not unanimous, are still very strongly opposed to any such entrance. The request for the continuance is based upon the Petitioners' desire to have the traffic situation on Gatewood further investigated. It is the Petitioners' understanding that the major concerns of the citizens deal with vehciles exiting Gatewood and trying to make left turns on Route 419 as well as traffic traveling north on 419 and making a sudden right onto Gatewood and then a sudden left onto McVitty. Both of these turning moves were described to the Petitioners by the citizens as being very dangerous and having the potential to cause accidents. Therefore, the Petitioners would like to suggest that a traffic island be installed at the intersection of Gatewood and 4t9. The purpose of the traffic island would be twofold: (a) to prohibit left turns from Gatewood onto 419 and (b) to force a reduced speed and a more definitive turning movements when leaving 419 and entering McVitty Road. Since the only movement being prohibited would be the left turn from McVitty onto 419, the alternative would be for individuals on Gatewood to take a right hand turn on McVitty and go to the traffic light. This is not a significant time or distance problem and would, in our opinion, provide a reasonable alternative to this situation. While we may not agree with them, we certainly understand the citizens' concerns. We have listened and have, obviously, made efforts and reached potential solutions in some areas. This proposal is aimed at reaching a satisfactory resolution to the last criticaI area to be discussed and we would, therefore, respectfully request a continuance in general until such a study could be undertaken and completed with a report back to the Planning Commission and City Council. Respectfully, Edward A. Natt Counsel for Petitioners EAN/sse pc: Mary F. Parker, City Clerk city of Roanoke 215 Church Avenue, S.W. Room 456 Roanoke, VA 24011-1536 Lee T. Helms 1960 Electric Road Roanoke, VA 24018 Donald R. Alouf Lacy Carter Bud McWhorter George McMillan Craig Balzer Balzer & Associates 1208 Corporate Circle Roanoke, VA 24018 TIMES ., 753~_ 11 PU:~LISHER' S F t} ::7 CITY OF C/O H~RY F Pe. RKFR CITY CLERKS DFEICE POOH e56 MUNICIPAL u, OANL]KE VA 24011 ST&T: OF ViRGIhlla CI~FY !IF RQt~NCIKE ,,,FFIu~VIT i3F PUBLICATION I, (TfiE UNDERSIbNEO) ~:'4 AUTHORIZEO REPRES~_NT~TIVE OF THE TI~,bS-WORLD COR- PORATIOn,s, ,~HICH CORPORATION IS PUBLISHER UF TtfiF RQ,ANUKE TIM~S g wORLD-NEWS~ q DAILY NEWSPAPER aU3LISdED IN ROANOKE:~ IN THE ST~TE OF VIRG[NIA~ UO CERTIFY THAT TH=- ~NUE~=L NOTICE ~AS PU~$LISHEO IN SAID NENSPAP~RS ON TtiS FOLL{3~ING OATES 01/27/95 M3RNIN:$ MtDR4 ~ ~ 02703/95 'r~,, - WITNFSS~ ThIS 7TH/~9,,:y'~ (]F,~FEBRUARY 1995 MJTHORIZ.D SIGN~,TURE NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, February 13, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of amending conditions proffered on the rezoning of a tract of land located at 1910 McVitty Road, S.W., and designated as Official Tax No. 5100809. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 25thday of Janua~ , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, January 27, 1995, and once on Friday, February 3, 1995. Send publisher's affidavit and bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk January 13, 1995 File #51 John R. Marlles, Agent City Planning Commission Roanoke, Virginia Dear Mr. Marlles: At a regular meeting of the Council of the City of Roanoke held on Monday, January 9, 1995, a public hearing was held on the request of Donald R. Alouf and Lee T. Helms, contract purchasers, that certain conditions presently binding upon a tract of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809, which property was previously conditionally rezoned, pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, be amended. Following discussion of the request, on motion, duly seconded, and adopted, the public hearing was continued until the regular meeting of Council on Monday, February 13, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard and the request was referred back to the City Planning Commission for further study and mediation, if possible. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Martha P. Franklin, Secretary, City Planning Commission MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk January 13, 1995 File #51 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron and Agee, P. C. 1919 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Natt: At a regular meeting of the Council of the City of Roanoke held on Monday, January 9, 1995, a public hearing was held on the request of Donald R. Alouf and Lee T. Helms, contract purchasers, that certain conditions presently binding upon a tract of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809, which property was previously conditionally rezoned, pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, be amended. Following discussion of the request, on motion, duly seconded, and adopted, the public hearing was continued until the regular meeting of Council on Monday, February 13, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard and the request was referred back to the City Planning Commission for further study and ,mediation, if possible. Sincerely, Mary F. Parker, CMCT'AAE City Clerk MFP: sm Coots Ward Management Co., 1930 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Gregory J. Tinagiia, 1940 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Edward A. Natt January 13, 1995 Page 2 pc: Mr. and Mrs. Joseph L. Mullins, 5047 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Gene C. Comer, 5053 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Charles R. Clark, Sr., 2154 McVitty Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Eugene A. Galvin, 5040 Gatewood Avenue, S. W., Roanoke, Virginia 24018 First Virginia Bank, 1828 Electric Road, S. W., Roanoke, Virginia 24018 H. P. Properties, c/o Dr. Lee T. Helms, 1960 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Destacy R. Killinger, 4935 Woodmar Drive, S. W., Roanoke, Virginia 24018 Ms. Anna L. Stone, c/o Mrs. R. Paul Burton, 102 Knoll Court, Vinton, Virginia 24179 Gofland, Ltd., c/o Osterhoudt, Ferguson, Natt, Aheron & Agee, 1919 Electric Road, S. W., Roanoke, Virginia 24018 Good Shepherd Lutheran Church, 1887 Electric Road, S. W., Roanoke, Virginia 24018 Roanoke City Planning Commission The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Donald R. Alouf and Lee T. Helms, represented by Edward A. Natt, attorney, that conditions proffered in the rezoning of a tract of land located at 1910 McVitty Road, S.W., designated as Official Tax No. 5100809, be amended and that new proffers be accepted. Pumose of the rezoning request is to amend proffered conditions approved in conjunction with a previous rezoning for the purpose of using the subject property as a commercial office development. ~ of subject property was approved by City Council on January 10, 1994. Existing proffers are as follows: Renovations and alterations will be made to the interior of the existing structure only. No renovations or alterations will be made to the exterior of said structure. The rezoned property shall be used for the purpose of a professional office building. Current petition to amend proffered conditions was filed on November 16, 1994. Amended proffered conditions are as follows: That the property will be developed in substantial conformity with the concept plan prepared by Balzer and Associates under date of November 11, 1994, a copy of which is attached to the petition to Amend Proffered Conditions as Exhibit B. Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 That the total building square footage of the property will be limited to 8,000 square feet in a maximum of three (3) buildings. The architectural features of the development and restrictions and covenants will be substantially similar to those of the adjoining development, Sugar Loaf Crossing, Phase I. Second petition to amend proffered condifion,~ was filed on December 16, 1994. Amended proffered conditions are as follows: That the property will be developed in substantial conformity with the site plan prepared by Balzer & Associates under date of November 11, 1994, a copy of which is attached to the Petition to Amend Proffered Conditions as Exhibit B except as the same may be modified during site plan review. That the total building square footage on the property will be limited to 8,000 square feet in a maximum of three (3) buildings. That the use of the property will be limited to the following uses permitted in CN districts: Non-profit counseling facilities and services; General and professional offices including financial institutions; Medical clinics; and Medical offices. The exterior architectural features of the existing structure on the subject property shall be substantially similar to the artist's rendering, dated November I1, 1994, prepared by Balzer and Associates. The exterior architectural features of the proposed new structure shall be substantially similar to the six (6) photographs made a part of the record. In addition to the landscaping requirements imposed by the City Code, the Petitioner will provide a single row of small to mid-size shrubs along the parking area facing Gatewood Avenue and two (2) deciduous trees on the Gatewood Avenue frontage. Three neighborhood meeting~ have been held to discuss concerns with the proposed development. At the meeting sponsored by the petitioner on November 30, 1994, approximately 15 residents attended. Mr. Natt summarized the proposed development noting that the purpose of the meeting was to answer any questions residents may have. The major concerns expressed by residents in attendance had to do with storm drainage, the location and orientation of the two new office buildings, and the proposed driveway on Gatewood Avenue. Members of Council Page 3 Planning Commission aublie hearing was held on December 7, 1994. Mr. Ed Natt summarized the application on behalf of the petitioners. Mr. Natt summarized the amended proffers. He presented photographs of the existing Sugar Loaf Crossing development and noted that Phase 2 would be similar. Mr. Natt stated that he had met with the neighborhood on November 30. He noted that the citizens had three basic concerns: (1) storm water drainage; (2) orientation of the buildings; (3) traffic on Gatewood Avenue. In response to neighborhood concerns, Mr. Natt stated that storm water management would be addressed by City staff during comprehensive site plan review. He also noted that the proposed driveway off Gatewood had been re-oriented so as to discourage traffic from entering the neighborhood. Finally, Mr. Natt stated that additional shrubs and deciduous trees would be planted along Gatewood Avenue. Mr. Marlles gave the staff report. He stated that he had received approximately 20 calls from neighborhood residents expressing concerns with the proposed development. He noted that the number one concern expressed by residents was the potential for increased traffic through the neighborhood. Mr. Marlles stated that the City Traffic Engineer estimated that there would only be a small increase (50 vehicles per day) in traffic through the neighborhood generated from the proposed development. Mr. Marlles noted that any traffic generated from the proposed development would also add to the traffic congestion at the intersection of Route 419 and Gatewood Avenue. Five residents, including Greg Tinaglia (4112 Laurelwood Drive, $.W.); E. J. Ewen (5024 Gatewood Avenue); Luther Nicar (2020 McVitly Road); Margaret Thomas (1727 Driftwood Avenue); and Gene Galvin (5040 Gatewood Avenue) appeared before the Commission in support of the project. Four residents, including Ira Hurt (1910 Airview Road); Mike Duddy (1816 Greenfield Street); Raymond Patterson (5126 Greenfield Street); and Debbie Strawn (4710 Norwood Street) appeared before the Commission in opposition to the proposed development. Mr. Duddy submitted a petition (attached) signed by 81 citizens opposing the proposed development. The major concerns expressed by citizens at the public hearing were the potential for increased traffic in the neighborhood, increased traffic congestion at the intersection of Route 419 and Gatewood Avenue, storm drainage and the lack of buffering (see attached draft Planning Commission minutes for additional information). In response to a question from Mr. Buford regarding whether the City had any future plans to improve the intersection of Route 419 and Gatewood Avenue, Mr. Bengtson noted that the intersection is located in Roanoke County. He further stated that he believed that the proposed development would not compound the problems and that traffic could be adequately addressed. Members of Council Page 4 II. Issues: ~ of the subject property is conditional CN, Neighborhood Commercial District. The surrounding zoning pattern in the area is as follows: to the north and east is RS-l, Residential Single Family District; to the northwest and to the immediate south is C-1, Office District; and to the west is a mix of residential and commercial zoning in the County. Land use of the subject property is a vacant, two-story single family residence with two (2) detached accessory structures located in the rear portion of the lot. Surrounding land uses in the area are as follows: to the north and east are single family residences; to the northwest is a bank and insurance office; to the west is a church and service station; and to the south is a professional office park. Access to the property is from the adjoining public streets, Electric and McVitty Roads. Traffic counts indicate that approximately 1,000 vehicles travel on Gatewood Avenue each day. The City Traffic Engineer has estimated that approximately 275 additional vehicle trips per day would be generated by the proposed development of which 20% or approximately 50 vehicles per day would be expected to make a right hand turn (into the neighborhood) from the proposed driveway on Gatewood Avenue. Neighborhood organization is the Greater Deyerle Neighborhood Association. The Planning office notified the organization of the proposed rezoning on November 23, 1994. Staff has received approximately 20 phone calls from nearby property owners expressing concern with the size and location of the proposed two new office buildings, potential for increased traffic on adjoining residential streets, and storm water runoff. E. Greater Deyerle Neighborhood Plan recommends that: Single family character of the neighborhood should be maintained. New development along the perimeter of the neighborhood in areas zoned for commercial and multifamily development should be well designed and compatible with adjoining residential areas. Signage in commercial areas and at neighborhood entrances should be minimized to maintain the arm's residential character. F. C m reh n iv PI recommends that: Members of Council Page 5 HI. Alternatives: Expansion of commercial development is carefully evaluated to ensure minimal conflict with residential areas and to promote good land use. Neighborhood character and environmental quality be protected. Ao the requested change in proffered conditions: ~ of the subject site would remain conditional CN, Neighborhood Commercial District with amended proffers which would permit the construction of a commercial office development. 2. Land use would become a commercial office development. Traffic and access would still be an issue. Neighborhood residents have indicated that Oatewood Avenue experiences a high volume of cut-through traffic from Route 419, especially during morning and evening rush hours. The proposed location of the driveway on Oatewood Avenue would increase traffic on adjoining residential streets by approximately 50 vehicles per day. The design of the proposed driveway on Gatewood Avenue will help discourage traffic exiting the site from turning into the neighborhood. ~ would still be an issue. The location and architectural style of the two new proposed office buildings are still a concern to some neighborhood residents. Other residents have expressed their approval of the design and layout of the proposed commercial office development. Staff members are continuing to work with the petitioner to address resident concerns. 5. ~ issues as set forth have been addressed. 6. ~o~l~issuesassetforthhavebeen addressed. the requested change in proffered conditions: ~ of the subject property would remain conditional CN, Neighborhood Commercial District, and the adaptive reuse of the existing structure for professional offices as approved in the original rezoning would still be allowed to take place. The proposed construction of the new office buildings and the substantial exterior alterations to the existing two-story structure would not be allowed to occur. Members of Council Page 6 Land use would remain a two-story residential structure which could be adaptively reused for professional offices. Off-strcet parking and buffering requirements would still need to be addressed as part of the site plan review process. ~ from the adaptive reuse of the existing two-story residential structure for professional offices would be minimal. 4. i]~e~,.h__b_QL~ issues as set forth would be addressed. 5. ~igh[~tll2[l~I~ issues as set forth would be addressed. 6. ~ issues as set forth would be addressed. By a vote of 64) (Mr. Price absen0 the Roanoke City Planning Commission voted to recommend approval of the request to amend the proffered conditions approved in connection with the previous rezoning of this property to permit the use of the subject property as a commercial office development. Respectfully submitted, Charles A. Price, Jr., Chairman Roanoke City Planning Commission JRM:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Zoning Administrator Building Commissioner Attorney for the Petitioner ~IRGINIA: IN THE COUNCIL OF THE C,T, OF ROANOKE RE: SECOND AMENDMENT TO PETITI6N TO AMEND PROFFERED CONDITIONS IN CONJUNCTION WIT~[ THE REZONING OF A TRACT OF LAND LOCATED AT 1910 MCV!TTY ROAD, $.W., DESIGNATED AS OFFICIAL TAX NO. 5100809 OF THE CITY OF ROANOKE TO THE HONORABLE MAYOR AND MEI~BERS OF THE COUNCIL OF THE CITY OF ROANOKE The Petitioners, Donald R. Alouf, Owner and Lee T. Helms, -~ontract Purchaser, own land in the City of Roanoke containing ,1.07 acres, more or less, located at 1910 McVitty Road, S.W. in the City of Roanoke, Virginia, more specifically identified as Tax Map No. 5100809; said property being situated east of Electric Road and south of Gatewood Avenue in the City of Roanoke. Said property is currently zoned CN, Neighborhood Commercial District and a map of the subject property is ettached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke 1979), as amended, the Petitioners hereby request that the ,reviously approved proffers on said property be revised for the urpose of using said property as a commercial office development. The Petitioners believe the amendment of proffers on said :tact of land will further the intent and purposes of the City's ~oning Ordinance and its comprehensive plan, in that it will allow for the expansion of an existing commercial office development onto the subject property and will further conform to the uses of the comprehensive plan of the City of Roanoke. The Petitioners hereby request that the following proffers ~pproved as part of the rezoning of the subject property by City Council by Ordinance No. 31826-011894, be repealed: 1. Renovations and alterations will be made to the interior of the existing structure only. No renovations or alterations will be made to the exterior of said structure. 2. The rezoned property shall be used for the purpose of a professional office building. The Petitioners hereby request that the following proffers be accepted in lieu of the original proffers previously stated and that the Petitioners will abide by the following conditions: 1. That the property will be developed in substantial conformity with the site plan prepared by Balzer & Associates under date of November 11, 1994, a copy of which is attached to the Petition to Amend Proffered Conditions as Exhibit B except as the same may be modified during site plan review. 2. That the total building square footage on the property ~ill be limited to $,000 square feet in a maximum of three (3) :uildings. 3. That the use of the property will be limited to the following uses permitted in C-N districts: (A) Non-profit counseling facilities and services; (B) General and professional offices including financial institutions; (C) Medical clinics; and (D) Medical offices. 4. The exterior architectural features of the existing ~tructure on the subject property shall be substantially similar to the artist's rendering dated November 11, 1994, prepared by Balzer & Associates. The exterior architectural features of the proposed new structure shall be substantially similar to the six (6) photographs made a part of the record. 5. In addition to the landscaping recp/irements imposed by the City Code, the Petitioner will provide a sinqle row of small to mid-size shrubs along the parking area facing Gatewood Avenue and two (2) deciduous trees on the Gatewood Avenue frontage. Attached as Exhibit D are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described amended proffers be approved in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this ~- day of ~ [994. ~dward A. Natt, Esq. DSTERHOUDT, FERGUSON, NATT, AHERON & AGEE, P.C. ~919 Electric Road, S.W. Roanoke, Virginia 24018 (703) 774-1197 ~SB ~1104 Respectfully Submitted, DONALD R. ALOUF LEE T. HELMS Of Counsel Donald R. Le~ T. Helms z:\uPSO\sce~\he~msZ.~t:sse12/08/9~ n zO ~-0 v PROPOSED CHANGE IN CONDITIONS \0 'AC WE. the Undersigned Neigi~bo,s oJ'liiddcn 'v alley i.~states, are opposed to the development of Sugar Loaf Crossing 1I as proposed. W~, the Undersigned Neighbors of tlidden Yaiicy i,:statcs, are opposed Io d~e development of' Sugar Loaf Crossing Ii as proposed. U /--- 17. 18. 19. 20. 21. 22. 23. 24. 25. WE; the Undersigned i'4eigi~bors of Hidden Vaiiey i'~states, are opposed to the development of Sugar Loaf Crossing l1 as proposed. Name Address O0 WE, ~he Undersigned Neighbors ofilidden Vaiiey Estates, are oppbsed ~o [he deveiopmem of Susar Loaf Crossing il as proposed. Address 10. 11. 12. 13. 14. 15. 16. 17. 15. 19. 20. 21. 22. 23. 24. 25. WE, the Undersigned Neighbors of the Grea~er Deyerie Neighborhood Associaton, are opposed to thc dev¢lopmem of Sugar Loaf Crossing ii as proposed. Name: Address 18. 19. 20. 21. 22. 23. 24. Roanoke City Planning Commission Page 11 December 7, 1994 At this point, Mr. Natt said that he would like to withdraw the request and perhaps bring it back at a later date. Mr. Talevi advised the Commission that no further discussion or action would be required. Mr. Price left the meeting at this time (3:30 p.m.). After a short recess Mr. Buford called the meeting to order. Donald R. Alouf and Lee T. Helms Tax No. 5100809. 1916 McVitty Road. S.W, Amendment of Proffered Conditions Ed Natt appeared before the Commission on behalf of Dr. Helms who had a contract to purchase property of Dr. Alouf. He said that the request was to amend the previously proffered conditions be deleting them and adding new conditions. He said that he would be filing a first amended petition, which set out the following new conditions: (1) That the property will be developed in substantial conformity with the site plan prepared by Balzer and Associates under date of November 22, 1994, a copy of which is attached to the petition to amend proffered conditions as Exhibit B except as the same may be modified during site plan review; (2) that the total building square footage on the property will be limited to 8,000 square feet in a maximum of three (3) buildings; (3) that the use of the property will be limited to the following uses permitted in CN districts: (a) non-profit counseling facilities and services; (b) general and professional offices including financial institutions; (c) medical clinics; and (d) medical offices; (4) that architectural features of the development will be substantially similar to those of the adjoining development Sugar Loaf Crossing, Phase 1. Mr. Natt presented photographs of the current Sugar Loaf Crossing development and noted that Phase 2 would be simihr. Mr. Natt also presented and discussed the site plan prepared by Balzer and Associates. He noted that three structures were proposed, 1 1/2 swries in height at Route 419 and at the rear of the site. Mr. Natt noted that he had met with the neighborhood on November 30 and approximately 15 people had attended. He said that since that meeting, two changes had been made to the site plan. He noted that the citizens had three basic concerns: (1) storm water drainage off- site. He said that residents had been advised of the Code requirements and that the developer would have to follow certain guidelines when development his property; (2) orientation of the buildings. He said that the original site plan showed the buildings located 35 feet off of Gatewood Avenue, but citizens in the area did not like that and wanted the entrance moved back. He said that the new site plan showed the enWance moved back almost even with the 1 1/2 story buildings, substantially off of the right-of-way. (3) traffic Roanoke City Planning Commission Page 12 December 7, 1994 and safety. He said that was the most critical concern. He said that the current Phase 1 development would be connected to the Phase 2 development and the Route 419 entrance would be used by both phases, however, a new driveway off Gatewood would be added to provide ingress and egress to the development. He said that the Gatewood egress had been reoriented so that the driveway would discourage traffic from entering the neighborhood when leaving the site. He said that his concern was the left turn at the intersection with Route 419. He noted there was controlled traffic in the area and a traffic light one block away. Mr. Natt also noted that the neighborhood had been concerned about buffering and screening the site. He said that a landscape plan had been prepared which indicated that additional shrubs and deciduous trees would be planted on the Gatewood Avenue frontage. He said that there would also be more parking spaces than required, at the request of Dr. Helms. He also showed a proposed architectural drawing, which depicted the front of the house toward Gatewood Avenue. Mr. Natt said that he felt he had addressed the neighborhood's as well as staff's concerns. He noted that Dr. Helms had proven himself in the development of the property and felt that the proposed development would not detract from the appearance of his office or the neighborhood. He also noted that Dr. Helms had full support of the other clients of the office park and some of the adjoining neighbors. He requested the Commission approve the amended proffers. Mr. Marlles gave the staff ~aort. He said that based on the attendance at the neighborhood meeting, the major concern of the residents in the neighborhood was the amount of traffic that would be generated by the development with the driveway on Gatewood Avenue. He said that the City Traffic Engineer had recently conducted a traffic count and according to the counts, approximately 1,000 vehicles travel on Gatewood Avenue per day. He said that the number of vehicles that would be generated by the Helms development would be approximately 275 vehicles and because of the connections of phases I and 2, the Uaffic generated from phase one would have to be added. He said that approximately 825 vehicles would be generated by the development. He said that it was estimated that about 20% (or 50 vehicles) would turn into the neighborhood. Mr. Marlles also commented that a lot of new information was being presented today that staff had not seen or studied. He said that the petitioner and design team were malting a good faith effort to address the issues. He said that staff felt that the design of the driveway as proposed on Gatewood would help deter traffic, but it would not prevent a right hand turn if someone really wanted to go that way. He said that the congestion problem at Route 419 and Gatewood still remained and new development would add to that congestion. Mr. Marlles further stated that the orientation and design of the office buildings were an Roanoke City Planning Commission Page 13 December 7, 1994 improvement, but staff did not have any renderings that had actually been proffered. He said that the drainage issue was a concern, but staff was fairly confident that with the City's current drainage policy, they would be able to keep the problem from worsening. Mr. Bradshaw asked if a reversion clause had been an original proffer. Mr. Marlles noted that there was no reversion clause. Mrs. Coles asked if there were plans for a phase 3. Mr. Natt said there was no land available for phase 3. Mr. Buford asked for comments from the audience. Greg Tinaglia (4112 Laurelwood Drive, SW) appeared before the Commission and stated that he owned an office building in Phase 1 of Sugar Loaf Crossing. He said that the proposed development would be directly behind his current office. Mr. Tinaglia discussed the route he took to and from work and said that the entrance on Oatewood Avenue would not increase the traffic going down Oatewood Avenue. He said that any traffic wanting to go into the neighborhood would go down Oatewood anyway. He said that the entrance would benefit the entire piece of property. He said that if there was a concern about the intersection becoming more congested, a sign could be posted advising motorist of a stop light one block down. He said that most of the public going into the development would do so from Route 419. He said he hoped the Commission would support the request. Mr. Ira Hurt (1910 Airview Road, SW) appeared before the Commission and stated that he objected to the request because it would put more traffic in the neighborhood. He said that it was already a dangerous situation and an angled exit would not help much. He said he hoped the Commission would not allow it. Mike Duddy (1816 Greenfield Street) appeared before the Commission and presented a petition containing 81 signatures of persons opposing the development as proposed. He stated that he was opposed to the development as proposed. He noted that he objected because the development was from Route 419, but there was no ingress or egress from Route 419. He said that the only main entrance was from Gatewood Avenue, which was a residential street. He said that he also objected because of the traffic situation that the development would cause. He said that the area was currently very congested and this would make the situation worse. He further stated that the previous CN zoning which allowed only the existing building was approved in part because it served as a buffer or transitional area. He said that as proposed, there was no buffer. Mr. Duddy commented on the drainage problems in the area and questioned whether or not what was written on paper would work Roanoke City Planning Commission Page 14 December ?, 1994 in reality. He said he needed to know what recourse the citizens would have if the drainage problem was made worse by the development. He also discussed the parking spaces, noting that the square footage required 28 parking spaces and 42 were proposed. He said that a parking lot was not his idea of a buffer and would prefer to see more green space. He said that this project had turned into a Gatewood Avenue project, not a Route 419 project as had been approved. Mr. Buford clarified that access could be from either Route 419 or Gatewood Avenue. Raymond Patterson (~5126 Greenfield Street) appeared before the Commission and stated that he objected to the development as proposed. He said that his primary concern was the exit onto Gatewood Avenue. Mr. Patterson discussed the signage situation on Gatewood, McVitty and Route 419 and commented on the congestion at the intersection at the current time. He said that he believed traffic would increase in the neighborhood as a result of the development. He said he was also concerned about the amount of parking. Debbie Strawn (4710 Norwood Street) appeared before the Commission and discussed her objection to the en~nce on Gatewood Avenue. In response to a comment from Mr. Bradshaw about traffic turning onto (3atewood after exiting the property, it was noted by Ms. Strawn that the traffic would go from Gatewood onto Norwood, through the neighborhood because it was more convenient. Ms. Strawn said that she did not object to the development and felt the current development was an asset, however, she was concerned about phase two and potential flooding because of the extra parking spaces. She said that green areas absorbed water and would hope that the developer would take that into consideration. Mr. Bradshaw commented that the drainage had to be complied with under the City's ordinance. He said that the question was whether this development was going to be any worse than when it was rezoned earlier this year. E. $. Ewen (5024 Gatewood Avenue) appeared before the Board and said that he had bought his home 35 years ago. He mid that when he bought his house he knew it was a throughway, but he had heard more problems discussed today than he had seen in his 35 years at his residence. He further stated that the proposed development would cause low to moderate traffic during the day and almost none at night or on the weekend. He said he felt the development was as good as could be gotten on the site and it was his feeling that the neighborhood should take this as a good offer. Mr. Talevi asked if the additional buffering were a proffer. Mr. Natt responded that he had verbally proffered that but had not put it in writing. He said that he would be filing a second amended petition if the Commission recommended approval. Roanoke City Planning Commission Page 15 December 7, 1994 Mr. Talevi said that he was concerned about the City's ability to enforce the fourth proffer relative to the architectural features since there was no rendering. He asked Mr. Natt if he would proffer the photographs. Mr. Natt said that he would and that he would reword the fourth proffer to include wording that would satisfy Mr. Talevi's concerns. Luther Nicar (2020 MeVitty Road) appeared before the Commission and stated that he had moved into the area in 1930. He said the development would be a tremendous asset to the community and that the site could be development in ways that were not as good as the proposed development. He noted, however, that he was concerned about motorists coming out of the present Sugar Loaf Crossing that wanted to go south on Route 419. He said it was a very dangerous situation. Margaret Thomas (1727 Driftwood) appeared before the Commission and said that she was a new resident in the area, but was familiar with Dr. Helms' development. She said that she did not see any problem with the second phase, but was concerned about the entrance on Gatewood Avenue and the number of parking spaces. Mrs. Duerk said that she lived by a medical facility and did not like on-street parking, nor did she like through traffic through neighborhoods. She said that she felt with the additional traffic on Route 419, that more people would use Keagy Road. She noted that she was comfortable with the design of the development. FIax~ Moore (3758 Chesterton Street) appeared before the Commission and said that his concerns had been addressed, but would like to know where the detention pond would be located. Mr. Natt responded that the engineering plans were not complete, and he could not po'mt out where the detention area would be located at this time. Mr. Moore continued to state his concern about the paved area and potential runoff. Joe Mullins (5047 Gatewood Avenue) appeared before the Commission and stated that he was not opposed to the Gatewood Avenue exit, but was concerned about the water runoff. Mr. Buford asked Mr. Bengtson if the City had any future plans for the intersection of Route 419 and Gatewood Avenue. Mr. Bengtson said that was located in the County and under the State Highway Department. Roanoke City Planning Commission Page 16 December 7, 1994 Mr. Buford asked if there were any plans to realign McVitty Road. Mr. Bengtson responded that there were no plans. Mr. Buffer asked Mr. Bengtson how he felt about the road situation. Mr. Bengtson said that he felt the new development would not compound the problem severely. He said that the traffic would still be adequately handled and that a traffic signal was located one block away which would help the access. Mr. Marlles commented that as agent he would bring the comprehensive development plan back to the Commission for review and approval. He noted that given the concerns about storm drainage, he felt fairly certain he would bring the plan to the Commission for review. Gene Galvin (5040 Gatewood Avenue) appeared before the Commission and stated that he was totally in favor of the project. Mr. Daddy again appeared before the Commission and said that he must be missing something because he could not understand how people would want to cross two lanes of traffic. He said that his main objection dealt with the intersection at Gatewood Avenue. He said that when the property was rezoned earlier in the year, it was a Route 419 development and now it had completely turned around. There being no further discussion of the request, Mr. Buford call for a roll call vote on the amended petition. The request was approved by a roll call vote as follows: Mr. Bradshaw yes Mr. Buffer yes Mr. Buford yes Mrs. Coles yes Mrs. Duerk yes Mr. Jones yes Request from Wa_vne Ayers 5175 Peters Creek Road. Tax No. 6600107 Rezone from LM to C-I. condllignal Ed Natt, attorney, appeared before the Commission on behalf of Mr. Ayers. He said that the request for rezoning was to make an existing nonconforming structure conforming. He advised that a site plan had been submitted as pan of the rezoning package and further advised that the staff report recommended approval. ~LL ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 2i5 Church \\L']IL[C S \V, ROb/Tn 456 December 22, 1994 File #51 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt~ Aheron and Agee, P. C. 1919 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Natt: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, January 9, 1995~ at 7:00 p.m., or as soon thereafter as the matter may be iheard, on the request of Donald R. Alouf and Lee T. Helms, contract purchasers, that certain conditions presently binding upon a tract of land located at 1910 MeVit. ty Read, S.W., described as Official Tax No. 5100809, which property was previouMy conditionally rezoned, pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, be amended. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Mar[les, Chief of Community Planning, at 981-2344. It will be necessary for you or a representative to be present at the January 9 public hearing. Failure to appear could result in a deferral of the request for rezoning until a later date. Sincerely, Mary F. Parker, CMC?AAE City Clerk MFP:sm Jan Eno. Edward A. Natt, Attorney December 22, 1994 Page 2 pe' Coots Ward Management Co., 1930 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Gregory J. Tinagiia, 1940 Electric Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Joseph L. Mullins, 5047 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Gene C. Comer, 5053 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Charles R. Clark, Sr., 2154 McVitty Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Eugene A. Galvin, 5040 Gatewood Avenue, S. W., Roanoke, Virginia 24018 First Virginia Bank, 1828 Electric Road, S. W., Roanoke, Virginia 24018 H. P. Properties, c/o Dr. Lee T. Helms, 1960 Electric Road, S. W., Roanoke, Virginia 24018 Mr. Destacy R. Killinger, 4935 Woodmar Drive, S. W., Roanoke, Virginia 24018 Ms. Anna L. Stone, c/o Mrs. R. Paul Burton, 102 Knoll Court, Vinton, Virginia 24179 Gofland, Ltd., c/o Osterhoudt, Ferguson, Natt, Aheron & Agee, 1919 Electric Road, S. W., Roanoke, Virginia 24018 Good Shepherd Lutheran Church, 1887 Electric Road, S. W., Roanoke, Virginia 24018 ~q NUMBER - 122341191 PUBLISHER'S FEE - EDWARD A NATT 1919 ELECTRIC RD SW $75°40 '95 ROANOKE V4 24018 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, wHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ROANOKE, IN THE STATE OF VIRGINIA, DO CERTIFY THAT THE ANNEXED NOTICE WAS PUBLISHED IN SAID NEWSPAPERS ON THE FOLLOWING DATES 12/2B/94 MORNING 12/30/94 MORNING WITNESS, THIS 1Z>T ~AY~E JANUARY 1995 ,, AUTHORIZED SIGNATURE NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, January 9, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of amending conditions proffered on the rezoning of a tract of land located at 1910 McVitty Road, $.W., and designated as Official Tax No. 5100809. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 215t day of December , 1994. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, December 23, 1994, and once on Friday, December 30, 1994. Send publisher's affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Send bill to: Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron and Agee 1919 Electric Road, S. W. Roanoke, Virginia 24018 MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City CIerk December 19, 1994 File #51 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a second amended petition from Edward A. Natt, Attorney, rapresenting Donald R. Alouf and Lee T. Helms, contract purchasers, requesting an amendment to the p~evious p~offerad conditions approved pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, in conjunction with the rezoning of a parcel of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809. Sincerely, MFP: sm r/alouf pc: Mary F. Parker, CMC/AAE City Clerk The Honorable Mayor and Members of the Roanoke City Council Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron and Agee, P. C., 1919 Electric Road, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE CONDITIONS IN CONJUNCTION WITH THE REZONING OF A TRACT OF LAND LOCATED AT 1910 MCVITTY ROAD, S.W., DESIGNATED AS OFFICIAL TAX NO. 5100809 OF THE CITY OF ROANOKE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE The Petitioners, Donald R. Alouf, Owner and Lee T. Helms, Contract Purchaser, own land in the City of Roanoke containing 1.07 acres, more or less, located at 1910 McVitty Road, S.W. in the City of Roanoke, Virginia, more specifically identified as Tax Map No. 5100809; said property being situated east of Electric Road and south of Gatewood Avenue in the City of Roanoke. Said property is currently zoned CN, Neighborhood Commercial District and a map of the subject property is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners hereby request that the previously approved proffers on said property be revised for the purpose of using said property as a commercial office development. The Petitioners believe the amendment of proffers on said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will ~llow for the expansion of an existing commercial office ~evelopment onto the subject property and will further conform :o the uses of the comprehensive plan of the City of Roanoke. The Petitioners hereby request that the following proffers ~pproved as part of the rezoning of the subject property by City Council by Ordinance No. 31826-011894, be repealed: 1. Renovations and alterations will be made to the interior of the existing structure only. No renovations or alterations will be made to the exterior of said structure. 2. The rezoned property shall be used for the purpose of a professional office building. The Petitioners hereby request that the following proffers be accepted in lieu of the original proffers previously stated and that the Petitioners will abide by the following conditions: 1. That the property will be developed in substantial conformity with the site plan prepared by Balzer & Associates under date of November 11, 1994, a copy of which is attached to the Petition to Amend Proffered Conditions as Exhibit B except as the same may be modified during site plan review. 2. That the total building square footage on the property will be limited to 8,000 square feet in a maximum of three (3) buildings. 3. That the use of the property will be limited to the following uses permitted in C-N districts: (A) Non-profit counseling facilities and services; (B) General and professional offices including Financial institutions; (C) Medical clinics; and (D) Medical offices. 4. The exterior architectural features of the existing ~tructure on the subject property shall be substantially similar 2 to the artist's rendering dated November 11, 1994, prepared by Balzer & Associates. The exterior architectural features of the proposed new structure shall be substantially similar to the six (6) photographs made a part of the record. 5. In addition to the landscaping requirements imposed by the City Code, the Petitioner will provide a single row of small to mid-size shrubs along the parking area facing Gatewood Avenue and two (2) deciduous trees on the Gatewood Avenue frontage. Attached as Exhibit D are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above-described amended proffers be approved in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this %Q- day of 1994. Edward A. Natt, Esq. DSTERHOUDT, FERGUSON, NATT, AHERON & AGEE, P.C. 1919 Electric Road, S.W. ~oanoke, Virginia 24018 (703) 774-1197 ~SB #1104 Respectfully Submitted, DONALD R. ALOUF LEE T. HELMS Of Counsel Le~ T. Helms z:\wp50\steph\he[msZ.amd:sse12/08/94 4 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE CHANGE IN CONDITIONS REQUEST OF: Donald R. Alouf and Lee T. Helms for property located at 1910 ) Mcvitty Road, SW, Tax No. 5100809. )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, 0950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 28th day of November, 1994, notices of a public hearing to be held on the 7th day of December, 1994, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parco1 Owner. A~ent or Occupant Address Coots Ward Management Co. 1930 Electric Road, SW Roanoke, VA 24018 2121 Electric Road, SW Roanoke, VA 24018 5090277 Gregory J. Tinaglia 1940 Electric Road, SW Roanoke, VA 24018 5100525 Joseph L. and Mary M. Mullins 5047 Gatewood Avenue, SW Roanoke, VA 24018 5100526 Gene C. and Cathy H. Comer 5053 Gatewood Avenue, SW Roanoke, VA 24018 5100527 5100528 5100808 5100901 Charles R. Clark, Sr. Rebecca H. Clark Eugene A. Galvin Carol A. Galvin First Virginia Bank 2154 McVitty Road, SW Roanoke, VA 24018 5040 Gatewood Avenue, SW Roanoke, VA 24018 1828 Electric Road, SW Roanoke, VA 24018 5090278 5090210 H. P. Properties cio Dr. Lee T. Helms Destacy R. Killinger P. O. Box 7585 Roanoke, VA 24019 1960 Electric Road, SW Roanoke, VA 24018 4935 Woodmar Drive, SW Roanoke, VA 24018 5100524 Anna Lee Stone 102 Knoll Court ¢/o Mrs. R. Paul Burton Vinton, VA 24179 County Gofland, Ltd. 1919 Electric Road, SW c/o Osterhoudt, Ferguson, Natt, Aheron & Agee Roanoke, VA 24018 County Good Shepherd Lutheran Church 1887 Electric Road, SW ~t..q~d,~.~ 7~.~e_~ ~ VA 24018 LMartha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 28th day of November, 1994. Notary Public My Commission Expires: NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM1T MAY CONCERN: '% I !? 1~ i'!~:! The Roanoke City Planning Commission will bold a public hearing on Wednesday, December 7, 1994, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Donald R. Alouf and Lee T. Helms, represented by Edward A. Natt, attorney, that conditions proffered in the rezoning of a tract of land located at 1910 McVitty Road, S.W., designated as Official Tax No. 5100809, be repealed and that new proffers be accepted. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, November 22, 1994 and Tuesday, November 29, 1994 Please biH: Edward A. Natt, Esquire Osterhoudt, Ferguson, Natt, Aheron & Agee 1919 Electric Road, S.W. Roanoke, VA 24018 (703) 774-1197 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S2W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240l 1-1536 Telephone: {703) 981-2541 SANDRA H. EAKIN Deputy Cily Clerk November 16, 1994 File #51 Charles A. Price, Jr., Chairperson City Planning Commission Roanoke, Virginia Dear Mr. Price: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Edward A. Natt, Attorney, representing Donald R. Alouf and Lee T. Helms, contract purchasers, requesting an amendment to the previous proffered conditions approved pursuant to Ordinance No. 31826-011894 adopted by the Council of the City of Roanoke on Tuesday, January 18, 1994, in conjunction with the rezoning of a parcel of land located at 1910 McVitty Road, S. W., described as Official Tax No. 5100809. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm r/alouf Enc. pc: The Honorable Mayor and Members of the Roanoke City Council Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron add Agee, P. C., 1919 Electric Road, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission Evelyn D. Dorsey, Acting Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney ;IRGINIA: RE: IN THE COUNCIL OF THE CITY OF ROANOKE CONJUNCTION WITH THE REZONING OF A TRACT OF LAND LOCATED AT 1910 MCVITTY ROAD, S.W., DESIGNATED AS OFFICIAL TAX NO. 5100809 OF THE CITY OF ROANOKE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE The Petitioners, Donald R. Alouf, Owner and Lee T. Helms, ~ontract Purchaser, own land in the City of Roanoke containing [.07 acres, more or less, located at 1910 McVitty Road, S.W. in the City of Roanoke, Virginia, more specifically identified as Tax Map No. 5100809; said property being situated east of Electric Road and south of Gatewood Avenue in the City of Roanoke. Said property is currently zoned CN, Neighborhood 2ommercial District and a map of the subject property is ~ttached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners hereby request that the )reviously approved proffers on said property be revised for the )urpose of using said property as a commercial office development. The Petitioners believe the amendment of proffers on said ~ract of land will further the intent and purposes of the City's ~oning Ordinance and its comprehensive plan, in that it will ~llow for the expansion of an existing commercial office ~evelopment onto the subject property and will further conform to the uses of the comprehensive plan of the City of Roanoke. The Petitioners hereby request that the following proffers ~pproved as part of the rezoning of the subject property by City by Ordinance No. 31826-011894, be repealed: 1. Renovations and alterations will be made to the interior of the existing structure only. No renovations or ions will be made to the exterior of said structure. 2. The rezoned property shall be used for the purpose of professional office building. The Petitioners hereby request that the following proffers accepted in lieu of the original proffers previously stated that the Petitioners will abide by the following conditions: 1. That the property will be developed in substantial ~onformity with the concept plan prepared by Balzer & Associates date of November 11, 1994, a copy of which is attached to Petition to Amend Proffered Conditions as Exhibit B. 2. That the total building square footage on the property be limited to 8,000 square feet in a maximum of three (3) 3. That architectural features of the development and =estrictions and covenants will be substantially similar to of the adjoining development, Sugar Loaf Crossing, Phase 05TERHOUDT, FERGUSDN, NATT, AHERDN & AGEE ATTORNEYS-AT-LAW Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots or property ~tely adjacent to immediately across a street or road from property to be rezoned. WHEREFORE, the Petitioners request that the above-described d proffers be approved in accordance with the provisions Df the Zoning Ordinance of the City of Roanoke. Respectfully submitted this L994. day of ~e%%~f Edward A. Natt, Esq. )STERHOUDT, FERGUSON, NATT, AHERON & AGEE, P.C. [919 Electric Road, S.W. Roanoke, Virginia 24018 (703) 774-1197 .104 Respectfully Submitted, DONALD R. ALOUF LEE T. HELMS of Counsel :\wpSO\ste~\he[ms. Pet:sse11/16/94 EL£G'~R%C ROlO [ RO~ ~i iilii] Tax MaD No. 5090209 5090277 5100525 5100526 5100527 5100528 5100808 5100901 ADJOINING PROPERTY OWNERS Owner's Name and Address Coots Ward Management Co. 1930 Electric Road, S.W. Roanoke, VA 24018-1621 Gregory J. Tinaglia 1940 Electric Road, S.W. Roanoke, VA 24018-1621 Joseph L. and Mary M. Mullins 5047 Gatewood Avenue, S.W. Roanoke, VA 24018-1607 Gene C. and Cathy H. Comer 5053 Gatewood Avenue, S.W. Roanoke, VA 24018-1607 Charles R. Clark, Sr. Rebecca H. Clark 2154 McVitty Road, S.W. Roanoke, VA 24018-1642 Charles R. Clark, Sr. Rebecca H. Clark 2154 McVitty Road, S.W. Roanoke, VA 24018-1642 Eugene A. Galvine Carol A. Galvine 5040 Gatewood Avenue, S.W. Roanoke, VA 24018-1608 First Virginia Bank 1828 Electric Road, S.W. Roanoke, VA 24018-1619 Gofland, Ltd. c/o Osterhoudt, Ferguson, Aheron & Agee, P.C. 1919 Electric Road, S.W. Roanoke, VA 24018 Natt, Good Shepherd Lutheran Church 1887 Electric Road, S.W. Roanoke, VA 24018 MARY F. PARKER, £MC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Vicginia 24011-1536 Telephone: (703) 981-254I February 17, 1995 SANDRA H. EAKIN Deputy CiI~, Clerk Mr. Dan E. Mankie 516 Arbutus Avenue S. E. Roanoke, Virginia 24013 Dear Mr. Mankie: On Monday, February 13, 1995, you addressed Roanoke City Council with regard to the matter of open space and greenways as an alternative mode to transportation, particularly bicycling needs for the health and safety of the community. Mayor Bowers requested that I furnish you with the names of individuals who have previously addressed Roanoke City Council in connection with the greenways issue; therefore, I am pleased to provide the following information: Robert H. Fetzer, President Building Specialists, Inc. P. O. Box 1174 Roanoke, Virginia 24006 Lucy Ellett Board of Directors Valley Beautiful 3752 Brandon Avenue, S. W. Roanoke, Virginia 24015 (home address) James M. Whitney, Jr., President Roanoke Appalachian Trail Club 1910 Warrington Road, S. W. Roanoke, Virginia 24015 (home address) If I may provide additional information, please do not hesitate to call me. Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Robert H. Fetzer, President, Building Specialists, Inc., P. O. Box 1174, Roanoke, Virginia 24006 Ms. Lucy Ellett, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24015 Mr. James M. Whitney, Jr., 1910 Warrington Road, S. W., Roanoke, Virginia 24015 CZ) CZ) C) CZ) 0