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HomeMy WebLinkAboutCouncil Actions 02-18-95 SpMtgROANOKE CITY COUNCII~ SPECIAL SESSION February 18, 1995 8:30 a.m. ROANOKE REGIONAl. AIRPORT CONFERENCE ROOM AGENDA Statement of Purpose. Mayor Bowers. Opening Comments. City Manager/Director of Finance. Presentation with regard to revenue/expenditure trends. Finance/Budget Administrator. (8:4~- 9:~5 a.m.) Break. (9:~5 - ~:0ga.m.) (8:30- 8:40 a.m.) Deputy Director of Revenue/Expenditure Trends Presentation (continued). (10:~, - 1 1 ;0G a.m.) Comparisor~ot.~ther localities. Director of Finance/Budget/Management Analyst. (~t~j _ 1 1 5[0 a.m.) An.alysis o~.c31~rent year revenues and expenditures. Director of Finance. (Il.g0- ~noon) Lunch (IP.:f~?, - ~ p.m.) 1. Call to Order. 2. Roll Call. 3. Invocation. 4. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Bowers. MARY F. PARKER, CMC/AAE Cit~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 -I 536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Git5 Clerk February 16, 1995 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Pursuant to Resolution No. 32348-012395 adopted on January 23, 1995, Council will hold a special meeting on Saturday, February 18, 1995, at 8:30 a.m., in the Conference Room adjacent to the Administrative Offices of the Roanoke Regional Airport, for the purpose of reviewing financial data and trends to develop a better understanding of the City's financial condition and to identify financial challenges facing the City in the near future. Please park in the short-term parking lot, and I will make arrangements to have your parking tickets validated prior to the end of the meeting. With kindest personal regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: W. Robert Herbert, City Manager James D. Ritchie, Sr., Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Jesse A. Hall, Deputy Director of Finance Robert H. Bird, Municipal Auditor Willard N. Claytor, Director of Real Estate Valuation Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works George C. Snead, Jr., Director, Public Safety Glenn D. Radcliffe, Director, Human Development Diane S. Akers, Budget Administrator, Office of Management and Budget CONTRACTED SERVICESINVENTORY As of February 18, 1995 The following City programs/services have been contracted out to the private sector: HUMAN DEVELOPMENT: Crisis Intervention Center: Contract with RADAR for transportation of residents to and from school, Fifth District Employment and Traininq Consortium: Preparation of food for Summer Food Service Program. Education and training contracts for eligible clients with private for-profit and non-profit businesses. Juvenile Detention Home: Contract with Spray-Away Cleaning Company to provide custodial services for the Juvenile Detention Home. Juvenile and Domestic Relations Court: Contract with regional facilities for housing of City juveniles when no space is available at the Juvenile Detention Home, Social Services: Agreements with foster parents to offer certain services to dependent or neglected/emotionally disturbed children in custody of the City. Agreement with Family Services to provide homemaker services to certain eligible ,c nt . :~eements ~ private Child' plabem6nt agencies to provide service to el[~ibte .., ~ildre~, includi~:j roOm,and board, as Welt .a~.treatment. ,.,~ ~;Pur~be~ e of servi~es from FDETC to deli~ ¢;a~r eXPlbratlon and job training for ~ certain- eligibie~clients- PUBLIC SAFETY: Police Department: Registered nurses drawing blood samples as part of DUI enforcement and evidence. Police Training and Firing Range - Informal agreement with Norfolk-Southern for use of land in northwest city as police range. PUBLIC WORKS: Buildinq Maintenance: Maintenance contracts on various building components, such as elevators, HVAC systems, pest control, emergency generators and fire suppression systems. City Information Systems: Computer hardware and system software maintenance, except.for PCs and PC- related equipment. Certain application software system maintenance. Some computer programming services. Enaineerina: Bridge inspection program. Architectural and engineering design work for large construction projects. Maintenance/repairs to pen plotter, electric typewriter, blue print machine, copier machine and facsimile machine, Fleet Manaqement: Contract to provide towing services after normal work hours. Contract to provide maintenance service to time clock. Contract to provide oil, antifreeze and grease. Parks & Recreation/Grounds Maintenance: Concessions at Rivers Edge and Victory Stadium. Scheduling of officials for indoor soccer, outdoor soccer, football and baseball. Rules official for USTA-sanctioned tennis tournaments. Contracts with instructors for some recreation courses, i.e., Hanging Rock Golf Course, On Target, Wildwater Expeditions (rafting), and Back Country Ski and Sports (cross country skiing). Security services with Blue Ridge Security. Entertainment, such as bands, musicians and magicians. Tour guides. Transportation services - Abbott Bus Line service. Equipment repairs and parts cleaning (safety clean). Uniforms. Office equipment repairs. PUBLIC WORKS: (Continued) Solid Waste Management: Contract to provide dumpster service to City-owned dumpsters. Contract to provide maintenance service to time clocks, typewriters and facsimile machine. Street Liqhtin.q: Contract with APCO for installation, operation and maintenance of City's street lighting system (other than downtown lighting which is owned and maintained by the City). Streets & Traffic: Curbing repair and construction on various City streets. Traffic Engineering: Maintenance, service and inspection contracts for fire alarm systems. Assistance with various traffic counts by outside temporary help agency. UTILITIES & OPERATIONS: Civic Center: Food and beverage concessions. · Large maintenance projects. Event support. Sewaqe and Water Funds: · Line extensions and other construction/maintenance projects too large for City forces. Sludge hauling. · Specialized laboratory testing for certification and/or industrial waters. Transportation Fund: · Parking garage operation and management. ALL OTHERS: Billlnqe & Collections: · Contract with local banks to collect water bills. Large mailings contracted out for postage and finishing services (bursting, folding, stuffing). · Document storage (DataSafe). ALL OTHERS: (Continued) City Attorney: · Legal assistance by outside legal firms. Convention and Visitors Bureau: · Contract to provide marketing and promotion of City aimed at attracting convention and tourism business. Finance: Cost allocation plan. · Contract with financial agencies to invest and manage retirement system funds. Manaqement Services: Delivery of books among library branches and Roanoke County; 'and miscellaneous courier service. Presort outbound mail. · Printing services. Miscellaneous: Contract for various management consulting services that City staff cannot provide or cannot provide within the time frame required. Municipal Auditina: · External audits. Personnel Manaflement: · Contract with various agencies for pre-employment and annual public safety employee physicals, JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (703) 981-2821 Fax: (703) 981-2940 JESSE A. HALL Deputy Director DATE: TO: FROM: SUBJECT: February 27, 1995 Honorable Mac McCadden, Member of City Council James D. Grisso, Director of Financ~,~ ~~' Expenditure Information for Parks, Recreation and Cultural Mac, during the Financial Planning Seminar last Saturday you requested_ a breakout of Cultural and Parks and Recreation expenditures for the five year trend presented (reference page 34 in the notebook). The accompanying pag~~ provides that information, Please contact me if you would like additional information. JDG:s Enclosure C: Honorable Mayor and Members of City Council W. Robert Herbert, City Manager a; Urn C. Dibling, Jr., City Attorney F. Parker, City Clerk City of Roanoke Summary of Contributions and Parks/Recreation Expenditures Contrib tions-C t al: Mill Mountain Zoo Convention Bureau WBRA-TV League of Women Voters Center in the Square Virginia Western Comm. College' Fifth Planning District Downtown Service Disbict Harrison Cultural Center Va. Museum of Transportation Regional Economic Develop. Agency (1) Va. Amateur Sports, Inc. Cable TV Educational Access Roanoke Sister Cities Roanoke Arts Commission Hotel Roanoke Conference Center Williamson Rd. Area Service District Smith Mountain Lake 4-H Center Explore Park Science Museum Subtotal Cont]i butions-Cultural FY 8_9-90 FY 90-91 F~Y 91-92 FY 92-93 ~FY~9_3-94 160,000 210,000 223,465 510,000 500,000 2,750 3,000 3,000 3,000 3,000 275 275 275 275 275 150,000 150,000 150,000 150,000 150,000 38,398 5,516 5,479 5,850 40,318 25,250 29,850 28,919 28,919 28,953 127,605 132,000 175,300 203,637 182,215 85,000 85,000 85,000 85,000 85,000 75,000 75,000 75,000 75,000 75,000 101,200 96,397 96,397 96,397 36,315 58,454 1,500 2,500 123,350 47,254 3,000 25,000 25,000 669,278 826,841 877,835 1,229,393 1,482,216 1,287,533 1,199,383 1,114,558 1,257,481 1,375,551 11,267 10,670 13,725 15,398 20,622 1,600,167 1,778,115 1,774,771 1,838,113 1,858,686 61,554 7,468 22,038 10,161 33,823 2,960,521 2,995,636 2,925,092 3,119,153 3,288,682 $3,629,799 $3,82_2,477 $3,802,927 $4,348~546 $4,770,898 Parks and Recrea~on Dept. City Market Library Special Purpose Parks/Rec. Grants Subtotal Parks/Recreation Grand Total-Parks, Recreation & Cultural (1) City also made a $101,200 conbibution to Regional Economic Development Agency in FY 89-90 from a category other than Parks, Recreation, and Cultural.