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Home My WebLink AboutCouncil Actions 02-27-95WHITE 32380 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL February 27, 1995 3:00 p.m. AGENDA FOR THE COUNCIL la, Call to Order Roll Call. All Presem. The Invocation was delivered by The Reverend James D. Smith, Pastor, St. Elizabeth's Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMF. NTS: None. CONSENT AGENDA (APPROVF. D 7-0) ALL MATrERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERF. D TO BE ROUTINE BY THE MF~MBERS OF CITY COUNCIL AND WILL BE ENACTF. D BY ONE MOTION. THFRE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF C-1 C-2 C-3 DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVF. D FROM THE CONSENT AGENDA AND CONSIDF. R~.D SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #15-110-132 Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. A report with regard to the COPS Ahead Program under the Violent Crime Control and Law Enforcement Act of 1994. RECOMMENDED ACTION: Receive and file. File #5-236 Qualification of William L. Bova as a member of the Economic Development Commission for a term ending June 30, 1997. RECOMMENDED ACTION: Receive and file. File #15-110-450 REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATrERS: a. Report with regard to donation of Horton Park to the City of Roanoke. Neva J. Smith, Executive Director, Roanoke Redevelopment and Housing Authority. (5 minutes) Received and f-dod with appreciation. File g67-68-166-178 b. OTHER HEARING OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: A communication from Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, requesting approval of the Airport Commission's 1995-96 proposed Operating and Capital Purchases budget. Adopted Resolution No. 32380-022795. (7-0) File//9--60 A communication from the Roanoke City School Board recommending appropriation of funds to certain school grant accounts; appropriation of $500,000.00 in proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund for the purchase of instructional and administrative equipment; and a report of the Director of Finance concurring in the request. Adopted Budget Ordinance No. 32381-022795. (7-0) File ~60-236-270-467--472 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. ITEMS RECOMMENDED FOR ACTION: A report recommending execution of an agreement with the Northwest Neighborhood Environmental Organization for the grant of City and Community Development Block Grant funds to the organization for acquisition and site work of one vacant house located at 719 Gilmer Avenue, N. W. Adopted Resolution No. 32382-022795. (7-0) File #165-178-236-488 3 A report recommending approval for the second-year match funding, in the amount of $25,000.00, for the Explore Park; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32383-022795. (7-0) File g60-67-236-365 A report recommending approval for the second-year match funding, in the amount of $25,000.00, for the Science Museum of Western Virginia; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32384-022795. (7-0) File g60-236-368-467 A report recommending authorization for acquisition of the right-of-way for eleven parcels needed in connection with the Second Street/Galnsboro Road project. Adopted Ordinance No. 32385-022795. (7-0) File 20-102-178-200-247-258-514 A report recommending approval of the requests of certain property owners for the City to open, grade and pave certain undeveloped sections of Monterey Road, N. E., and Pineland Road, S. W., and further authorizing and directing the City Manager to undertake certain actions. Adopted Ordinance No. 32386-022795. (7-0) File #169-514 A report recommending execution of Amendment No. 2, in the amount of $10,379.00, to the agreemem for engineering services with Hayes, Seay, Mattem and Mattem, Inc., for bridge replacement/repair design. Adopted Resolution bio. 32387-022795. (7-0) File #102-405 o A report recommending acceptance of the bid submitted by Valley Communications, in the amount of $98,838.00, for a Mandown/Radio System for the City Jail; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32388-022795 and Resolution No. 32389-022795. (7--0) File 4/60-121-123-270-472 A report recommending acceptance of a Bright STARS Technical Assistance Planning Grant, in the amount of $7,000.00, from the Virginia Council on Child Day Care and Early Childhood Programs; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32390-022795 and Resolution No. 32391-022795. (7-0) File #72-226-236-467 A report recommending adoption of a Resolution endorsing the inclusion of the Hotel Roanoke as a landmark on the Virginia Landmarks Register and the National Register of Historic Places. Adopted Resolution No. 32392-022795. (7-0) File g216--247-258 DIRECTOR OF FINANCE: 1. A financial report for the month of January, 1995. Received and filed. File #1-10 2. A report with regard to appropriation of Community Development Block Grant program income received from the Roanoke Redevelopment and Housing Authority, and other miscellaneous program income. Adopted Budget Ordinance No. 32393-022795. (7-0) File g60-178-236 6. REPORTS OF COMMITTEES: None. e UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION ORDINANCES AND RESOLUTIONS: None. OF 9. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. The matter of the "Big Boy" sign located on top of a building at 114 of the City's South Jefferson Street, and a review _ _. _~~ce was referred to the City Manager for report ' - to Council. File//51-107 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HRARINGS OF C1TIZF. NS: Ma. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired about the status of a previous request for historic designation for the G'ain.~boro Library. File g66-216-323 CERTIFICATION OF EXECUTIVE SESSION. (6--0, Council Member McCadden was absent.) City Clerk's Office City of Roanoke, Virginia March 2, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32385-022795 Ordinance No. 32386-022795 Resolution No. 32387-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm ~nc. City Clerk's Office City of Roanoke, Virginia March 2, 1995 Ellen S. Evans Construction Cost Clerk Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measure that pertains to the Engineering Department: Resolution No. 32387-022795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to cail me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia March 2, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32380-022795 Budget Ordinance No. 32383-022795 Budget Ordinance No. 32384-022795 Ordinance No. 32385-022795 Budget Ordinance No. 32388-022795 Resolution No. 32389-022795 Budget Ordinance No. 32393-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. City Clerk's Office City of Roanoke, Virginia March 2, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32383-022795 Budget Ordinance No. 32384-022795 Budget Ordinance No. 32388-022795 Resolution No. 32389-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Erie o City Clerk's Office City of Roanoke, Virginia March 2, 1995 Charles A. Harlow Acting Grants Monitoring Administrator Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measure that pertains to your department: Resolution No. 32382-022795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o City Clerk's Office City of Roanoke, Virginia March 2, 1995 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measures that pertain to your department: Resolution No. 32382-022795 Ordinance No. 32386-022795 Resolution No. 32392-022795 Budget Ordinance No. 32393-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Ma~r F. Parker, CMC/AAE City Clerk MFP: sm Enc o City Clerk's Office City of Roanoke, Virginia March 2, 1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: Resolution No. 32382-022795 Ordinance No. 32386-022795 Budgei Ordinance No. 32393-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia March 2, 1995 H. Daniel Pollock, Jr. Housing Development Coordinator Roanoke, Virginia Dear Mr. Pollock: I am attaching copy of the following measures that pertain to the Building Department: Resolution No. 32382-022795 Budget Ordinance No. 32393-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, p~,~, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia March 2, 1995 Corinne B. Gott, Manager Social Services Roanoke, Virginia Dear Ms. Gott: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32390-022795 Resolution No. 32391-022795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (703) 981-2541 February 28, 1995 SANDRA H. EAKIN Deputy City Clerk The Reverend James Drinard Smith Saint Elizabeth's Episcopal Church 2339 Grandin Road Roanoke, Virginia 24015 Dear Reverend Smith: Please accept the appreciation of the Mayor and Members of the Roanoke City Council for giving the invocation at the City Council meeting on Monday, February 27, 1995. It was a pleasure having you present and we look forward to seeing you again in the near future. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:mg DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 February 27, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1- 344 (A) (1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB: se Office of the City Manager February 27, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of Council: SUBJECT: Crime Bill Issue COPS Ahead Program On January 9, 1995, I fop, yarded a letter to you concerning the Violent Crime Control and Law Enforcement Act of 1994, which contained a proposal for 100,000 new police officers under the "COPS Ahead" program (copy attached). To refresh your memory, the program requires that the officers be hired in addition to the current complement of police officers and assigned specifically to community policing programs. This program is administered by the office of Community Oriented Policing Services (COPS) which was established to expedite the hiring of new police officers and to expand community policing programs. In my letter of January 9, 1995, I outlined for you in Attachment A the local and federal costs should we apply for the six officers allocated to Roanoke under the provisions of the grant. For the duration of the grant, applying for all of those officers available, we must proceed by including them in the 1995-96 budget and share costs through the fourth year period. The federal government would provide salaries and benefit costs of $252,557, with a local match cost totalling $543,625, for a total four-year cost of $796,182. After year four, the City of Roanoke would be responsible for 100% of the costs. I also indicated to you that I had asked Chief Hooper to assess our need for additional officers assigned to this activity versus the benefits of the program to our community. We have now completed our assessment and do not recommend a request for additional police officers in the FY 95-96 budget. Our conclusion is that we now have the appropriate number of people assigned to that specific activity and that our development and expansion of the community policing concept is on schedule. Our ongoing goal is to adopt the Community Oriented Policing philosophy and practices throughout the patrol division. With the current fiscal environment at the state and federal level, and the uncertainty about the future of this partially-funded program (whether or not block grants will be available at sometime within the next fiscal year affording greater flexibility for use of grant Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 The Honorable David A. Bowers, Mayor and Members of City Council February 27, 1995 Page Two funds), I do not recommend the City of Roanoke apply by the March 3 deadline for use of grant funds. The opportunity exists in years 2, 3 and 4, should local conditions change. This is provided for your information and no action is necessary. Respectfully, W. Robert Herbert City Manager WRH/dh Attachment CC: City Attorney Director of Finance City Clerk Director of Public Safety Chief of Police Office of the City Manager January 9, 1995 Honorable Mayor and ~ers of City Council Roanoke, Virginia Dear Mayor Bo~ers and M~ers of City Council: Subject: Crime Bill Issue COPS AHEAD Program The Violent Crime Control and Law Enforce~aent Act of 1994, signed into law by President Clinton on Sept~-~er 13, 1994, created a federal local law enforcement partnership and the opportunity to hire 100,000 new officers under the "CP_Q~__AHEAD.. Program. With c~unity policing as its base, the program is intended to encourage the development of police/citizen cooperation to control crime, maintain order, and improve the quality of life. The Office of C~unity Oriented Policing Services (COPS) was established to expedite the hiring of new police officers to expand existing community policing programs. The COPS AHEAD Program is presently funded at a level of 1.33 billion dollars for FY95 with 85% to be used for police hiring. Grants will be funded for three years. The federal funding cannot exceed 75% of the total cost of salary and benefits of career police officers with a cap of $75,000 per officer over three years. A 25% local matching contribution for each grant is required the first year. The federal share must decrease each year with local matching funds increasing. Applicants for these grants are prohibited frc~ supplanting state or local dollars with federal funds. The program grants place certain stipulations on the hiring of these additional officers. The departments cannot reduce the scope of their customary screening and training procedures. The hiring should increase the representation of wc~en and racial and ethnic minorities within the ranks. Officers must be hired no later than the agency's first academy class starting in 1995. The grant application required that a letter of intent expressing an interest in participating be filed by November 10, 1993. This letter was forwarded to the Department of Justice as required in November. On Deck'er 19, 1994, we received'~ response from the U. S. Attorney General's Office. This letter advised that the City of Roanoke may apply for up to six (6) officers under the provisions Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 Honorable Mayor and ~ers of City Council Page 2 January 9, 1995 of the grant process. Final approv&l for hiring is conditional on the satisfactory completion of the application materials and verifications of compliance with all program terms and legal requirements. we are evaluating the cost of the COPS AHEAD Program versus the benefits of the program for our community. Hundreds of cities are rejecting the program because of the long term cost implications. with the current fiscal environment of both state and federal budget concerns, expansion of even highly successful programs must be carefully analyzed to ensure real needs exist and cost r~m~fications are understood. Deadline for application submittal is March 3, 1995. Once we have completely analyzed the COPS AHEAD Program, we will cc~aunicate to Council our recommendation. Respectfully, W. Robert Herbert City Manager WRH/hw Attachment Mary Parker, City Clerk Wilburn Dibling, City Attorney James Grisso, Finance Director Barry Key, Manager, Management and Budget George C. Snead, Director of Public Safety M. David Hooper, Police Chief ATTACHMENT "A" Using the guidelines in the COPS AHEAD application kit, the following is the projected costs of hiring six (6) additional officers authorized by the U.S. Attorney General. SIX (6) OFFICERS FOR FOUR (4) YEARS (Life of the Grant is three (3) years) Salaw one (1) officer Benefits one (1) officer $22,733 4,775 $27,508 X 6 = $165,048 Eauipment: Van (transportation) $17,000 Mobile Radio 3,500 Emergency Lighting 1,100 KDT. 7,000 Handie Talkie Radios 8,400 Uniforms 10.200 $47,200 $ 47,200 Recruiting Background Investigations Psychological Teatin8 $ 800 20,400 2.700 $23,900 $ 23,900 Training $30,000 Total $ 30,000 TOTAL COST $266,148 Federal Share $123,786 Local Matc~ $142,362 (75% Salar,j & Benefits) Salary one (1) officer Benefits one (1) officer Uniform Replacement Overtone TOTAL COST $170,892 Salary one (1) officer Benefits one (1) off~cer Uniform Replacement Overtime TOTAL COST $176,698 $23,415 (3% Increase) 4,917 $28,332 X 6 = $169,992 $ 300 600 $ 900 $ 900 ~;170~892 Federal Share $84,996 Local Match $85,896 (50%) (50% Salary & Benefits) $24,118 (3% Increase) 5.065 $291183 X6-- $175,098 $ 900 700 $ 1,600 Federal Share $4.3,775 Local Match $132,923 (25% Salary & Benefits) $ 1.600 $176.698 2 Salary: Salary (1) officer Benefits one (1) officer Uniform Replacement Overtime $24,842 5217 $30,059 X 6 = $ 1,200 9O0 $ 2,100 $180,354 $182.454 TOTAL COSTS CITY RESPONSIBILITY $182.454 TOTAL FOUR i4} YEAR COSTS Federal Share $252,557 Local Match $543,635 MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Clt.~ Cie k March 2, 1995 File #1§-110-450 J. Granger Macfarlane, Chairperson Economic Development Commission 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: This is to advise you that William L. Bova has qualified as a member of the Economic Development Commission for a term ending June 30, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Brian J. Wishneff, Secretary, Economic Development Commission, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William L. Bova, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Economic Development Commission for a term ending June 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ 3 day of ~q~*- vT 1995. ARTHUR B. CRUSH, III, CLERK RO~OKE ~ Rmm,'ErOPM~r AND HOUSING Partners in Progress Office of I?r~outi~e Director Honorable Mayor Bowers and Members of City Council Attention: Mary F. Parker, Clerk of City Council 456 Mtmicipal Building 215 Church Ave. Roanoke, VA 24011 Dear Sirs/Madam: As you will recall, on November 14, 1994 Roanoke City Council officially accepted the Roanoke Redevelopment and Housing Authority's donation of Horton Park, a recreational area located near the Lansdowne community. The development of Horton Park would have not been possible without the efforts of city employees. I would like to be placed on the February 27 agenda of the Roanoke City Council meeting in order to officially present the Horton Park deed to City Council members. We are pleased to work in parmership with the City of Roanoke and look forward to joint efforts in the future. Sincerely, Neva J. Smith Executive Director I~O. Box 6359 · Roanoke, Virginia 24017-0359 2624 Salem Turnpike, N. I~ · Roanoke, Virginia 24017-5334 Telephone (703) 983-9281 · TDD (703) 983-9217 · Fax (703) 983-9229 R6,tI~N'OKE ~ R v'ELO AND HOUSING AUTHORITY Partners in Progress The Roanoke Redevelopment and Housing Authority is pleased to work in partnership with over one-hundred agencies and organizations to facilitate personal and community development opportunities. Horton Park (located near Lansdowne Park public housing community) is an excellent example ora joint effort to develop an area for safe recreational, academic, and cultural enrichment activities to reduce drag use and alcohol abuse. In order to fund the development of Horton Park, the Roanoke Redevelopment and Housing Authority sought and received a $120,000 federal Youth Sports Grant from the Department of Housing and Urban Development with the condition that the funds be matched. Specifically, the Authority purchased the site for development and in-kind contributions were provided by a local contractor (Alan Amos) in order to grade the site, the Roanoke City Parks Planner (Lynn Vernon), the City Engineering Department (Charlie Huffine) helped to design and inspect the area, the City Grants Monitor (Vickie Price) assisted with the writing of the youth sports grant, and playground equipment was donated by Total Action Against Poverty. Horton Park, a 4.2 acre-site, is located across from the Lansdowne Park community, adjacent to the Melrose branch of the city library, and back-to-back with Forest Park Elementary School. Horton Park - a four acre recreational facility - is complete with two basketball courts, a baseball field, a playground containing a tot lot (recreational facilities made especially tbr younger children), a water fountain, and a picnic shelter. Today, Roanoke Redevelopment and Housing Authority is proud to present the Horton Park deed to the City of Roanoke. We are pleased that Horton Park is now available to the Roanoke community for use by intramural teams, various clubs and organizations, and the I~O, Box6359 · Roanoke, Virginia 24017-0359 2624 8ah'm Turnpike, N.W. · Roanoke, Virginia 24017-5334 Telephone (703) 983-9281 · TDD (703) 983-9217 * Fax (703) 983-9229 Roanoke community in general. We consider the collaborative effort involved in the creation of Horton Park to be a forerunner of future partnerships. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy C y Cc k March 2, 1995 File//60-178 Jacqueline L. Shuck Executive Director Roanoke Regional Airport Roanoke, Virginia Dear Ms. Shuck: I am enclosing copy of Resolution No. 32380-022795 approving the Roanoke Regional Airport Commission's 1995-1996 proposed operating and capital purchases budget, upon certain terms and conditions. Resolution No. 32380-022795 was adopted by the Council of the City of Roanoke at a regular meeting hold on Monday, February 27, 1995. Sincerely, MFP: s m Eno. pc: Mary F. Parker, CMC/AAE City Clerk Bob L. Johnson, Chairperson, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission Mary H. Allen, Clerk, Roanoke County Board of Supervisors, p. O. Box 29800, Roanoke, Virginia 24018-0798 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of February, 1995. No. 32380-022795. A RESOLUTION approving the Roanoke Regional Airport Commission's 1995-1996 proposed operating and capital purchases budget upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the requirements of the Roanoke Regional Airport Commission Act and the Roanoke Regional Airport Commission Contract dated January 28, 1987, the City of Roanoke hereby approves the Airport Commission's 1995-1996 proposed operating and capital purchases budget, as more particularly set forth in a report from the Commission to this Council dated February 10, 1995. ATTEST: City Clerk Bob L, Johnson, Chairman Kit E~. ~(iser, Vice Chairman W. Robert Herbert Claude N. Smith Arthur M. Whittaker, Sr. 5202Aviation Drive Roanoke, Virginia24012-1148 (703) 362-1999 FAX(703) 563-4838 Jacqueline L. Shuck, Executive Director February 10, 1995 Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re~ Roanoke Regional Airport Commission Fiscal Year 1995-96 Operating Budget and Capital Purchase Budget Dear Members of Council: In accordance with the requirements of the Roanoke Regional Airport Commission Act, and the Roanoke Regional Airport Commission Contract dated January 28, 1987, the Airport Commission's 1995-96 proposed Operating and Capital Pumhases Budget is submitted for your approval. You will note that no deficit is projected. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivisions would be appropriate. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your continued help and cooperation. Very truly yours, Jacqueline L. Shuck Executive Director JLS :csp Enclosures CCi Chairman and Members, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Wilburn C. Dibling, Roanoke City Attorney James Grisso, Director of Finance Dan Neel, Treasurer, RRAC csp020695.h comm\95budget.ltr 30-Jan-95 ATTACHMENT I · ROANOKE REGION/iL AIRPORT COMMISSION PROPOSED FY 95-96 BUDGET 1994-95 Budgeted 1995-96 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $1,497,767 $1,590,095 B. Operating Expenditures 1,727,060 1,833,310 C. Other Projects 78,000 48,500 Total Operations and Maintenance 3,302,827 3,471,905 2. Non-Operating Expenses A. Interest 583,766 555,571 B. Debt Service 288,976 273,226 Total Non-Operating 872,742 828,797 3. Capital Exper~es A. Capital Projects and F-~luipment 93,500 78,100 Total Capital F_.xpenses 93,500 78,100 Total Budgeted Expenditures $4,269,069 $4,378,802 1994-95 Budgeted 1995-96 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operetinc~l Revenues A. Airfield $962,642 $824,295 B. Gcnaral Aviation 108,713 103,112 C. Terminal Related 2,973,371 2,990,404 D. Other Revenues 180,330 213,721 Total Projected Operating Revenues 4,225,056 4,131,532 2. Non-Operatin~ Revenues A. Interest from Debt Service 26,000 28,000 B. Interest on Investments 180,000 250,000 C. Roanoke County Base Service Fee 264,640 264,640 Total Projected Non-Operating Revenues 470,640 542,640 Total Projected Revenue $4,695,696 $4,674,172 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #60-236-270-467-472 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32381-022795 amending and reordaining certain sections of the 1994-95 School Fund and General Fund Appropriations, providing for appropriation of funds to the following school grant accounts: $4,170.00 - School- To-Work Transition Specialist Program, $1,000.00 - Let's Talk Program, and $10,073.00 - 1995 Western Virginia Regional Science Fair; and further appropriating $500,000.00 in proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Program for the purchase of instructional and administrative equipment by the schools. Ordinance No. 32381-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Oper~tions, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1995. No. 32381-022795. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 School Fund and General Fund Appropriations, for an emergency. WHEREAS, for the usual daily operation of City of Roanoke, an emergency is Government of the exist. and providing the Municipal declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 School Fund and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: School Fund Appropriations Education School-To-Work Transition Specialist 1994-1995 (1-2) .................................... $ 28 Let's Talk 1994-1995 (3) ............................ 1 1995 Western Virginia Regional Science Fair (4-9)... 10 Instruction (10) .................................... 54,080 Other Uses of Funds (11) ............................ 1,967 Facilities (12) ..................................... 3,129 870 00O 073 058 417 689 Revenue Education School-To-Work Transition Specialist 1994-1995 (13) ..................................... $ 28,870 Let's Talk 1994-1995 (14) ........................... 1,000 1995 Western Virginia Regional Science Fair (15-16). 10,073 Non-Operating (17) .................................. 36,070,461 General Fund Appropriations Nondepartmental $ 50,070,115 Transfers to Other Funds (18) ...................... 48,633,340 Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (19) ............... $ 1) Specialist 2) Social Security 3) Field Trips 4 Security Services 5 Social Security 6 Contracted Services 7 Travel Expenses 8 Membership Fees 9 Instructional Services 10 Matching Funds 11 Transfer to MY Fund 12) School Technology Initiative Equipment 13) State Grant Receipts 14) Donations 15) Local Match 16) Contributions 17) Transfer from General Fund 18) Transfer to School Fund 19) CMERP-Scho01 (030-060-6770-6333-0124) $ 3,873 030-060-6770-6333-0201) 297 030-060-6929-6000-0583) 1,000 030-060-6930-6311-0201) 111 030-060-6930-6311-0201) 9 030-060-6930-6311-0313) 60 030-060-6930-6311-0554) 7,818 030-060-6930-6311-0581) 500 030-060-6930-6311-0614) 1,575 030-060-6001-6111-0588) ( 2,000) (030-060-6007-6999-0911) 2,000 (030-060-6006-6002-0821) (030-060-6770-1100) (030-060-6929-1103) (030-060-6930-1101) (030-060-6930-1103) (030-060-6000-1037) (001-004-9310-9530) (001-3324) 500,000 4,170 1,000 2,000 8,073 500,000 500,000 500,000 163,477 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. February 27, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for three grants in the School Fund. These grants are funded with state funds and contributions. In addition to these funding sources, the 1995 Western Virginia Regional Science Fair grant requires a local match of $2,000. Funding for the local match is available in the following account: · Matching Funds (030-060-6001-6111-0588) $2,000 This report also appropriates $500,000 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the purchase of instructional and administrative equipment. This is the fourth appropriation of the School Boards FY94 CMERP funding of $2,020,436. This will leave an unappropriated balance of $163,477. I recommend that you concur with this request of the School Board. JDG/ICF/pac Attachments ,//~// Director of Finance c: Ila Farris, Senior Accountant ,.~ C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day /.-Roanoke City School Board Marsha W. Ellison Finn D. Pincus Clubert G. Poff John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board P.O. Box13145. Roanoke, Virginia 24031 * 703o981-2381 * Fax: 703-981-2951 Februa~15, 1995 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Koanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its February 14, 1995 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6770 - $4,170.00 for the School-To-Work Transition Specialist program to provide funds for the terminal leave cost of the specialist upon his retirement. The program is one hundred percent reimbursed by state funds. Grant No. 6929 - $1,000.00 for the Let's Talk program to provide enrichment for economically disadvantaged students through educational field trips. The program is funded through community donations. This is a new grant. Grant No. 6930 - $10,073.00 for the 1995 Western Virginia Regional Science Fair which is being hosted by Roanoke City Schools. The Fair will be funded fi.om contributions from other school districts with a local match cost of $2,000.00 to Roanoke City Schools. The Board further requests $500,000.00 in proceeds fi.om the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used to meet the objectives of the School Technology Initiative, providing for the purchase of instructional and administrative equipment by the schools. Sincerely, une~S. Nolley, CPS~~ Clerk of the Board re cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling d~l~' James D. Grisso s. Ila Farriss (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST School-To-Work Transition Specialist 94-95 6770 030-060-6770-6333-0124 030-060-6770-6333-0201 Appropriation Unit X7S Specialist $ 3,873 92.9 % Social Secudty 297 7.1% 4,170 100.0 % 030-060-6770-1100 State Grant Receipts $ 4,170 The School-To-Work Transition Specialist program has provided funds for the expenses of the Regional Specialist for a six month pedod. The above additional appropriation request represents the terminal leave costs of the specialist upon his retirement. The program is one hundred percent reimbursed by state funds. The program ended December 31, 1994. February 14, 1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Let's Talk 94-95 6929 030-060-6929-6000-0583 Appropriation Unit X9M Field Tdps $ 1~000 100.0 % 030-060-6929-1103 Donations $ 1,000 The Let's Talk Program will use community donations to provide enrichment for economically disadvantaged students through educational field trips. The program will operate February 1, 1995 through September 30, 1995. This is a new grant. February14,1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST 1995 Western Virginia Regional Science Fair 6930 030-060-6930-6311-0195 030-060-6930-6311-0201 030-060-6930-6311-0313 030-060-6930-6311-0554 030-060-6930-6311-0581 030-060-6930-6311-0614 Appropriation Unit X9N Secudty Services $ 111 Social Security 9 Contracted Services 60 Travel Expenses 7,818 Membership Fees 500 Instructional Supplies 1,575 10,073 Local Match 2,000 Contributions 8,073 1.1 % 0.1% 0.6 % 77.5 % 5.1% 15.6 % 100.0 % 030-060-6930-1101 030-060-6930-1103 $ 10,073 90.9 % 80.1% 100.0 % The 1995 Western Virginia Regional Science Fair is being hosted by Roanoke City. School Districts will contribute toward the cost of the fair, with a local match cost to Roanoke City Schools in the amount of $2,000 to be taken from account 030-060-6001-6111-0588. The grant pedod will end September 30, 1995. This is a continuing grant program. February14,1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request IV 030-060-6006-6002-0821 Appropriation Unit ZD1 School Technology Initiative Equipment $ 500,000 100.0 % The above appropriation represents the fourth request for proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used to meet the objectives of the School Technology Initiative, providing for the purchase of instructional and administrative equipment by the schools. The balance of the estimated Capital Maintenance and Equipment Replacement Fund for 1994-95 after the appropriation of the above funds is $163,478. February 14, 1995 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #165-178-236-488 Florine Thornhill, President Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Thornhill: I am enclosing copy of Resolution No. 32382-022795 authorizing the City Manager to execute a g~ant agreement with Northwest Neighborhood Environmental Organization to provide funding in the amount of $10,000.00, for acquisition of one house located at 719 Gilmer Avenue, N. W., and one lot located at 721 Gilmer Avenue, N. W., upon certain terms and conditions. Resolution No. 32382-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27ch day of February, 1995. No. 32382-022795. A RESOLUTION authorizing the City Manager to execute a grant agreement with the Northwest Neighborhood Environmental Organization (NNEO), to provide funding for the acquisition of one house located at 719 Gilmer Avenue, N.W., and one lot located at 721 Gilmer Avenue, NW., upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a grant agreement with Northwest Neighborhood Enviromantal Organization (NNEO), which agreement shall provide for the grant of CDBG funds in the total amount of $10,000.00 to be used for the acquisition of one house located at 719 G-ilmer Avenue, N.W., and one lot located at 721 Gilmer Avenue, NW., and limited site work on the property in accordance with the recommendations contained in the City Manager's report to this Council dated February 27, 1994. 2. The form of the grant agreement shall be approved by the City Attorney. ATTEST: City Clerk. Roanoke, Virginia February 27, 1995 95-04 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Neighborhood Development Grant Agreement with Northwest Neighborhood Environmental Organization (NNEO) I. Backqround: As part of the Community Development Block Grant (CDBG/ application approved by City Council on May 9, 1994, by Resolution No. 31977-050994, City Council authorized a grant for Neighborhood Development Grant program. Bo City funds for the Neiqhborhood Development Grant proqram are available as part of the Department of Planning and Community Development's approved budget. The purpose of the proqram is to provide funding for neighborhood organizations which are members of the Roanoke Neighborhood Partnership for self-help projects that are larger in scope than projects funded through the Mini-grant program including rehabilitation of community centers and purchase and rehabilitation of homes. Do The City has received approval from the U.S. Department of Housinq and Urban Development for the CDBG application by letter dated June 10, 1994. City Council authorized the acceptanc~ of the 1994-95 CDBG Entitlement and Appropriation of Funds for CDBG Activities on June 27, 1994 by Ordinance No. 32072- 062794. II. Current Situation: A proposal has been received by the Roanoke Neighborhood Partnership from NNEO for a grant of City and CDBG funds for the acquisition and site work of one deteriorated and vacant house (719 Gilmer Avenue, N.W.) B. The total cost of the project shall not exceed $10,000 in City and CDBG funds. Members of Council Page 2 III. Issues: A. Cost to B. Funding C. D. the City Impact on neiqhborhood revitalization Compliance with applicable regulations IV. Alternatives: Authorize the City Manaqer to execute an agreement approved by the City Attorney with NNEO for the grant of City and CDBG funds to the NNEO for acquisition and site work of one vacant house (719 Gilmer Avenue, N.W.) (see attachment). Cost to the City will be $10,000 - which consists of $2,339 in City General funds and $7,661 in Community Development Block Grant (CDBG) funds. Funding is available in the amount of $7,661 in the CDBG Account No. 035-094-9437-5028 (Neighborhood Development Grant) and $2,339 is available in the City's General Fund Account No. 001-052-8110-3770 (Neighborhood Development Grant). Impact on neighborhood revitalization will be positive upon the purchase, completion of site work and future rehabilitation of the property. Compliance with applicable regulations will be assured through contract review by the City Attorn- ey's Office and project monitoring by the City's Office of Grants Compliance and the Neighborhood Partnership staff. Do not authorize the City Manager to execute an agree merit approved by the City Attorney with NNEO for acquisition. 1. Cost to the City will not be an issue. 2. Fundinq will not be an issue. 3 o Impact on neighborhood revitalization would be negative as a vacant property would remain vacant and deterioration would continue. Members of Council Page 3 4 o Compliance with applicable requlations would con- tinue to be assured through monitoring by the City's Office of Grants Compliance. Recommendation: City Council concur in the implementation of Alternative A and authorize the City Manager to execute an agreement approved by the City Attorney with the NNEO for the grant of City and CDBG funds to the NNEO for acquisition and site work of one vacant house (719 Gilmer Avenue, N.W.). WRH/vst Attachments Sincerely, W. Robert Herbert City Manager CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Chief of Planning and Community Development Housing Development Coordinator Office of Grants Compliance CITY OF ROANOKE NEIGHBORHOOD DEVELOP~ENT GRANT AGREEMENT THIS AGREEMENT is made this day of , 1995, by and between the CITY OF ROD=NOKE (Grantee) and the NORTHWEST NEIGHBORHOOD ENVIRONMENTAL ORGA/~IZATION, INC. (Subgrantee). The Grantee - City of Roanoke 215 Church Avenue, S.W. Roanoke, Virginia 24011 The Subgrantee - Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N.W. Roanoke, Virginia 24016 The Grantee has been authorized by its City Council pursuant to Resolution No. , adopted , to provide $7,661 in Community Development Block Grant (CDBG) funds and $2,339 in the City's General funds towards the Neighborhood Development Grant program as part of its Community Development Block Grant Program. The parties hereto agree as follows: PURPOSE OF GRANT: The Subgrantee shall purchase one vacant and deteriorated house located at 719 Gilmer Avenue, N.W.. The Subgrantee shall have site work done on the house. The Subgrantee shall obtain bids from contractors for the site work on the property. Prior to awarding the contract for site work, the Subgrantee shall receive written approval from the Neighborhood Partnership Coordinator. The Subgrantee shall submit a proposal for additional federal funds for the rehabilitation of the house located at 719 Gilmer Avenue, N.W., during the 1995-1996 H-trD entitlement funding cycle, unless other funding sources are obtained by the Subgrantee. TIME OF PERFORMANCE: This Agreement shall be for a period of February 27, 1995, through August 30, 1995. BUDGET: The acquisition budget, including closing costs, and site work for this project will be $10,000 in the form of a grant of $7,661 Community Development Block Grant funds and $2,339 City General Funds from the Grantee. The budget for the project will be as follows: Purchase vacant house at 719 Gilmer Site Work and landscaping Closing costs/legal fees $ 6,000 3,300 700 TOTAL $10,000 Agreement Page Two PROPOSED PAYMENT SCHEDULE AND PROCEDU~m~: Request for funds for purchase of property located at 719 Gilmer Avenue, N.W. shall be submitted to the City's Neighborhood Partnership Coordinator not less than 48 hours in advance of the anticipated closing date and shall be accompanied by a copy of the draft settlement state- ment. Upon approval of the request by the City's Office of Grants Compliance, City shall disburse to the Subgrantee funds for closing in an amount not to exceed $6,700. Following closing, the Subgrantee shall submit a copy of the final settlement statement to the City's Neighbor- hood Partnership Coordinator. Any portion of the funds not required as purchase price or necessary closing costs shall be returned to the Grantee within 30 days of closing. Funds for payment for site work shall be available to Subgrantee upon satisfactory completion of such work. Subgrantee shall submit to the City's Neighborhood Partnership Coordinator, a request for payment, documented by invoices from the contractor for the work. Upon approval of the request by the City's Office of Grants Compliance, City shall disburse to Subgrantee an amount not to exceed $3,300. Within thirty (30) days of the site work, the Subgrantee shall submit a final report to the Grantee, documenting all expenses and accomplishments. INDEMNIFICATION: The Subgrantee shall indemnify and hold harmless the Grantee, its officers, agents, consultants, and employees, against any and all loss, cost or expense including reasonable attorney's fees and costs of defense, resulting from any claim, whether or not reduced to a judge- ment, and for any liability of any nature whatsoever, that may arise out of or result from the Subgrantee's intentional or negligent acts or omissions in providing the services under this Agreement including without limitation, fines and penalties, violation of federal, state or local laws, or regulations promulgated thereunder, personal injury, wrongful death or property damage claims. SUSPENSION ;tND TERMINATION: Suspension or termination may occur if the Subgrantee materially fails to comply with any term of this award, and the award may be terminated for convenience by the Grantee or Subgrantee upon written notification to the awarding agency (RTJD), setting forth the reasons for such termination, the effective date, and in the case of partial termination the portion to the terminated. COMPLIANCE WITH FEDERAL REGULATIONS: The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment A, as if it were the Grantee referenced therein, and all other applicable federal regulations relating to specific programs performed hereunder. UNIFORM ADMINISTRATIVE REQUIPm~W~TS: Prior to disbursing CDBG funds, the Grantee shall provide the Subgrantee with training and tecb-nical assistance so that the Subgrantee will be prepared to comply with federal administrative requirements de- tailed in this Agreement. Agreement Page Three The Subgrantee shall comply with the requirements and standards of OMB Circular No. A-122, "Costs Principles for Non Profit Organizations" and with the following Attachments to OMB Circular No. A-il0, if applicable: Attachment A "Cash Depositories"; Attachment B, "Bonding and Insurance"; Attachment F, "Standards for Financial Management Systems"; Attachment H, "Monitoring and Reporting Program Performance', Attachment N, "Property Management Standards"; and Attachment O, "Procurement." 9. PROGP. A~ "Program income" means gross income received by the Grantee or Subgrantee directly generated from the use of CDBG funds. Program income from any and all sources shall be submitted to the Grantee within five (5) days of its receipt by the Subgrantee. Program income does not include proceeds from fund raising activities carried out by the Subgrantee. 10. RECORDS: The Subgrantee shall maintain full and accurate records with respect to all matters covered under this Agreement. All records pertaining to the Agreement and the services performed pursuant to it, shall be retained for a period of three (3) years after the expiration date of this Agreement or its amendments. Appropriate City and /or HUD personnel shall have free access to those records during the Agreement duration and the following three-year time period. 11. CONFLICT OF INTEREST: 12. No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activity, may obtain a personal or financial interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter. REVERSION OF ASSETS: 13. Upon expiration of this Agreement, or amendments thereto, the Subgrantee shall transfer to the Grantee any CDBG or City funds or program income on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. THIRD-PARTy CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. 14. ENTIRE AGREEMENT: This Agreement, including all of its Exhibits, represents the entire agreement between the parties and this Agreement shall not be modified, amended, altered or changed, except by written agreement executed by the parties. 15. GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. Agreement Page Four IN WITNESS THEREOF, the parties hereto have executed this as the day and year hereinabove written: ATTEST: CITY OF ROANOKE By: Mary F. Parker, City Clerk By: W. Robert Herbert, City Manager SUBGRANTEE By: Attest By: Florine Thornhill, President Northwest Neighborhood Environmental Organization, Inc. Approved as to CDBG Eligibility Approved as to Form Office of Grants Compliance Assistant City Attorney Approved as to Execution Approved as to Funds Available Assistant City Attorney Director of Finance Acct.No. 1994-95 General emergency. WHEREAS, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of February, 1995. No. 32383-022795. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council Roanoke that certain sections of the 1994-95 of the City of General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ~&tions Parks, Recreation and Cultural Contributions - Cultural (1) ...................... Public Works Parks Maintenance (2) ............................. $ 5,058,322 1,779,275 $ 21,116,529 3,513,440 1) Explore Park 2) Regular Employee Salaries (001-002-7220-3758) $ 25,000 (001-052-4340-1002) ( 25,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. February 27, 1995 #95-05 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Funding for Explore Park I. Back,qround on the subject in chronological order is as follows: Explore Park received a two-year, $800,000 appropriation from the General Assembly, requiring unrestricted match funds. For every one dollar raised by Explore, the State will provide a matching dollar. B. _The City of Roanoke was requested to provide match fundin.q for the Explore Park. Funding was also requested from other localities. On May 9, 19941 City Council approved the provision of a matchin,q qrahl in the amount of $25,000, with the understanding that an additional $25,000 would be provided during the following fiscal year if funds were available. II. Current Situation is: A. The first-year match fundinq of $25,000 was provided to the Explore Park on May 18, 1994. B. The second-year match fundin.q has been requested by the Explore Park. III. Issues in order of importance are: A. Fundinq. B. Timinq. IV. Alternatives in order of feasibility are: A. City Council approve the expenditure for the second-year match fundinq in the amount of $25,000 for the Explore Park and transfer $25,000 from Account #001-052-4340-1002, to Account #001-002-7220-3758. 1. Fund n,q is available in personnel lapse funds. Honorable Mayor and Members of City Council OFFICE OF MANAGEMENT & BUDGET Page 2 February 27, 1995 2. Timing - The requested capital grant will be provided in the timeframe necessary to secure State capital grant funding. B. De not approve the expenditure for the second-year match fundin,q in the amount of $25,000 for the Explore Park. 1. Funding is not an issue. However, City Council's commitment to fund a two-year matching grant for this program would not be accomplished. 2. Timin,q is not an issue. V. Recommendation: A. Council concur with Alternative "A", and transfer $25,000 from Account #001-052-4340- 1002, into Account #001-002-7220-3758 for the Explore Park. Respectfully submitted, W. Robert Herbert City Manager WRH:DSA:MDS CC: City Attorney Director of Finance Manager, Management & Budget City Clerk Manager, General Services IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1995. No. 32384-022795. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the General Fund Appropriations, and providing for an 1994-95 emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ~ons Parks, Recreation and Cultural Contributions - Cultural (1) ...................... Public Works Parks Maintenance (2) ............................. 1) Science Museum of Western Virginia 2) Regular Employee Salaries (001-002-7220-3759) $ 25,000 (001-052-4340-1002) (25,000) $ 5,033,322 1,754,275 $ 21,141,529 3,538,440 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. February 27, 1995 #95-06 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Funding for the Science Museum of Western Virginia I. Background on the subject in chronological order is as follows: A. The Science Museum of Western Virginia received $625,000 in State funding for the renovation of their fourth floor galleries and the Hopkins Planetarium. This funding requires unrestricted match funds. For every one dollar raised by the Science Museum, the State will provide a matching dollar. B. The City of Roanoke was requested to provide match funding for the Science Museum. Funding was also requested from other localities as follows: Roanoke City Schools - Roanoke City Schools have pledged $25,000, with $12,500 being paid in FY 1994-95, and the remaining $12,500 to be paid in FY 1995-96. Operating funds provided approximate $20,000. Funding is based on a pay-as-you-go basis and varies according to the number of students served. 2. Roanoke County - Roanoke County has pledged "in spirit" to match dollar for dollar what the City of Roanoke gives. City of Salem - The Salem Schools have pledged $15,000 to $25,000, with the specific amount depending on the schools' budget at the end of this fiscal year. In addition, the Science Museum has requested Salem City to fund the satellite down link in the planetarium with a direct grant of $30,000. Botetourt County - The Museum met with Gerald Burgess of Botetourt County last year and, at his suggestion, submitted a request for $25,000 that would be available on July 1, 1995. Franklin County - Franklin County has pledged $10,000 from the county school system, of which $5,000 has already been received, and the remainder will be paid by June 30, 1995. Franklin County has also been requested to make a grant of $25,000 directly to the capital campaign. In addition to the capital support noted above, the Museum receives annual operating grants from the following localities: Roanoke County $10,000 Salem City 10,500 Franklin County 5,000 Honorable Mayor and Members of City Council OFFICE OF MANAGEMENT & BUDGET Page 2 February 27, 1995 C. On May 91 1994, City Council approved the provision of a matching grant in the amount of $25,000, with the understanding that an additional $25,000 would be provided during the following fiscal year if funds were available. II. Current Situation is: A. The first-year match funding of $25,000 was provided to the Science Museum on May 18, 1994. B. The second-year match funding has been requested by the Science Museum. II1. Issues in order of importance are: A. Fundinq.. B. Timing. IV. Alternatives in order of feasibility are: City Council approve the expenditure for the second-year match funding in the amount of $25,000 for the Science Museum and transfer $25,000 from Account #001-052-4340-1002, to Account #001-002-7220-3759. 1. Funding is available in personnel lapse funds. 2. Timing - The requested capital grant will be provided within the proper timeframe necessary to match State grant funding. B. Do not approve the expenditure for the second-year match fundinq in the amount of $25,000 for the Science Museum. 1. Funding is not an issue. However, City Council's commitment to provide a two-year matching grant would not be accomplished. 2. Timing is not an issue. Honorable Mayor and Members of City Council OFFICE OF MANAGEMENT & BUDGET Page 2 February 27, 1995 V. Recommendation: A. Council concur with Alternative "A", and transfer $25,000 from Account #001-002-4340- 1002,into Account #001-002-7220-3759 for the Science Museum. Resp. ectfully submitted, W. Robert Herbert City Manager WRH:DSA:MDS cc: City Attorney Director of Finance Manager, Management & Budget City Clerk Manager, General Services MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703} 981-2541 SANDRA H. EAKIN Deputy Cit? Clerk March 2, 1995 File #20-102-178-200-514 Ms. Elizabeth A. Gilliam 83 Willowbrook Avenue Lansdowne, Pennsylvania 19050 Dear Ms. GilHam: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain reai estate needed by the City for widening and realignment aiong Second Street/Gainsboro Road; ratifying any action aiready taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such reai estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regnlar meeting held on Monday, February 27, 1995. Sincerely, ~(~., /--~Mary F.t~Parker~', CMC/AAE City Clerk MFP: sm F, nc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy C y Clerk March 2, 1995 File #20-102-178-200-514 William S. Hubard, President Habitat for Humanity in the Roanoke Valley, Inc. P. O. Box 8806 Roanoke, Virginia 24014 Dear Mr. Hubard: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and realignment along Second Street / Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eno. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke. Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #20-102-178-200-514 Jeanne Sanborn, Agent Real Estate and Contract Services Norfolk Southern Corporation 110 Franklin Road, S. E. Roanoke, Virginia 24042-0059 Dear Ms. Sanborn: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquira said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #20-102-178-200-514 Mr. and Mrs. Richard A. Dearing 328 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr and Mrs. Dearing: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and realignment along Second Street / Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S~W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy CiIy Clerk March 2, 1995 File #20-102-178-200-514 EHas Hackley Estate c/o Mrs. Gwendolph Lawrence 628 10th Street, N. W. Roanoke, Virginia 24016 Dear Mrs. Lawrence: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and ~ealignment along Second Street/Gainsbo~o Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Eric. MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #20-102-178-200-514 Mr. Robert Daly 2805 Highfields Boulevard Raleigh, North Carolina 27625 Dear Mr. Daly: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and realignment along Second Street/Gainsbore Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #20-102-178-200-514 Neva J. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Ordinance No. 32385-022795 providing for acquisition of certain real estate needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire said p~operty; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such real estate by condemnation, under certain circumstances. Ordinance No. 32385-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc o IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2?th day of February, 1995. No. 32385-022795. AN ORDINANCE providing for the acquisition of certain real estate needed by the City for the widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire this property; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such real estate by condemnation, under certain circumstances; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the widening and realignment along Second Street/Gainsboro Road, the City wants and needs fee simple title, with appurtenant rights to the properties, as set forth in the report and attachments thereto of the City Manager to this Council dated February 27, 1995, on file in the Office of the City Clerk. The proper City officials are authorized to acquire this land for the City from the respective owners for such consideration as the City Manager may deem appropriate, subject to the limitation set out below and subject to applicable statutory guidelines. Any action already taken by the proper City officials to acquire this land is ratified. 2. A public necessity and use exists for the acquisition of said property and immediate acquisition by purchase or condemnation is necessary and expedient. 3. The total consideration offered or expended for the property shall not exceed $16,000.00 without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the respective consideration to the owners of the interest conveyed, certified by the City Attorney to be entitled to the same. 4. Should the City be unable to agree with the owners of any real estate to be acquired as to the compensation to be paid or other terms of purchase or settlement, or should the owner be a person under disability lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney, as well as the City Manager, Mayor, Director of Finance and other appropriate City officials shall be authorized and directed to take any and all action necessary in connection with condemnation or legal proceedings to acquire for the City the appropriate real estate under Article 7, Section 33.1-89, et seq, of Chapter 1 of Title 33.1, of the Code of Virginia (1950), as amended, and Chapter 1.1, Section 25-46.1, et seq, of Title 25 of the Code of Virginia (1950) as amended, including, without limitation, issuance, execution, and recordation of an appropriate certificate and accompanying documentation pursuant to Section 33.1-119, e__~t seq, Code of Virginia (1950), as amended, vesting title to the subject property immediately in the City, and the Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and pay into Court the appropriate sums in connection with such proceedings. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Office of the City Manager February 27, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Attached please find a Council report entitled "Second Street/Gainsboro Road Right-of-Way Acquisition". In brief, this report provides information related to the acquisition of eleven (11) parcels that are needed in finalizing the construction plans for this project. This cover letter is written to assure Council that these eleven (11) parcels do not involve acquisition or demolition of structures, relocation of people or businesses, nor any adversarial condemnations. If you have any questions regarding this or any other matter, please do not hesitate to contact me. Sincerely, W. Robert Herbert City Manager WRH:gpe Attachment C: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, Management & Budget City Engineer Traffic Engineer Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 1591 (703) 981-2333 February 27, No. 95-115 1995 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Second Street/Gainsboro Road Right-of-Way Acquisition I. Background: City Council, at its meeting on April 13, 1987, requested the Virginia Department of Transportation (VDOT) to program a project for roadway widening and realignment along First Street/Gainsboro Road (from Madison Avenue, N.W. to Salem Avenue, S.W.) and at the intersection of Orange Avenue and Gainsboro Road. ~greement with the VDOT was authorized on July 27, 1987 by City Council (Ordinance No. 28745) through which the City assumed responsibility for administering all aspects of the first Street/Gainsboro Road project. Preliminary engineering phase would be generally handled on the normal 95%-VDOT and 5%-City cost-sharing basis (cost- sharing percentages in effect at that time). Downtown North Development Plan results were released at May 11, 1989 press conference, and included a recommendation to construct a four-lane Second Street bridge instead of a four-lane First Street bridge. The Second Street corridor provides a clearer and more well- defined west circumferential route than First Street (see Attachment A-map). The location and major design features of the widening and realignment of Second Street/Gainsboro Road from Salem Avenue to Orange Avenue were approved by City Council on October 1, 1990. Right-of-way acquisition for 82 parcels on this project was authorized by City Council on December 17, 1990 as described in Ordinance No. 30346-121790. Members of City Council Page 2 II. III. IV. Current Situation: ae Roadway construction plans and right-of-way acquisitio~ are nearing completion. Development of the roadway construction plans necessitated the adjustment of property acquisition lines. Additional property is needed on eleven (11) parcels on this project (see Attachment B) to address proper design requirements for various street intersections, street tie-ins, handicap access, and utility relocations. The acquisition of these additional areas is equivalent to six (6) percent of the total area acquired for this project and will not require any additional demolition of buildings nor displacement of people. B. Fundinq for the acquisition of these additional properties is not to exceed $16,000. These funds are available within the project account. (The appraisal method for these properties is fair market value, with subsequent negotiations requiring VDOT approval). C. The project schedule currently indicates that the advertisement for construction bids will occur as early as May, 1995. Issues: A. Timinq B. Legal requirements Alternatives: A. Authorize the acquisition of the necessary right-of-way for 11 parcels identified on Attachment B of this report and providing for appropriate City officials to have authority for acquisition and condemnation proceedings, as necessary, using Section 33.1-89, et seq., Code of Virginia (1950), as amended. 1. Timinq of the roadway project can continue toward an May, 1995 advertisement date. 2. Legal requirements for the project are met. Members of City Council Page 3 Do not authorize the acquisition of the necessary right-of-way for 11 parcels nor the use of Section 33.1-89, et seq., Code of Virginia (1950), as amended, for this roadway project. 1. Timinq of the roadway project would be delayed. 2. Legal requirements are not met. Recommendation is that City Council authorize the acquisition of the necessary right-of-way for 11 parcels identified on Attachment B of this report and providing for the appropriate City officials to have authority to acquire and conduct condemnation proceedings, as necessary, using Section 33.1-89, et seq., Code of Virginia (1950), as amended. WRH:RKB:gpe Attachments Respectfully submitted, City Manager copy: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, Management & Budget City Engineer Traffic Engineer ATTACHMENT A ^VEtlUE , ~. BOANOKE ~_V..IC._C ENTER C nd 9T., 9.W.i GAINgBOttO RI} CONEERENCE-- C_EbLT[R_ 9.LIE Attachment B Appraisal Data Project U000-128-116,PE-101 2NDSTREET/GAINSBOROROAD Parcel Landowner Street Address Mailing Address Tax NO.* No. 024 Roanoke Redevelopment 110 Wells Ave., N.W. P.O. Box 6359 2012921-23 & Housing Authority Roanoke, VA 24017 2012940 983-9281 2012941-42 2012944-47 058 Roanoke Redevelopment Patton Ave., N.W. P.O. Box 6359 2010916 & Housing Authority B1.3 Lot 6, Pt. Lots 7 Roanoke, VA 24017 2010917 & 8 983-9281 2010918 061 Roanoke Redevelopment Gainsboro Rd., N.W. P.O. Box 6359 2010922 & Housing Authority B1.3 Lots 14 & 15 Roanoke, VA 24017 2010908 983-9281 20~0909 066 Innkeeper Motor Lodge 815 Gainsboro Rd., N.W. c/o Robert Daly 2022209 of Roanoke, Inc. 2805 Highfields Blvd 2022202 Raleigh, NC 27625 982-0100 082 Norfolk & Western Shenandoah Ave., N.W. 8 N. Jefferson St. 2014201 Railway Roanoke, VA 24042 083 Not Used 084 Roanoke Redevelopment Loudon Ave., N.W. P.O. Box 6359 2013506 & Housing Authority Roanoke, VA 24017 983-9281 085 Richard A. & Nancy G. 121 Wells Ave., N.W. 328 Mountain Ave. 2012713 Dearing Roanoke, VA 982-2227 086 Elizabeth A. Gilliam, Wells Ave., N.W. 83 Willowbrook Ave. 2012712 et al Lansdowne, PA 19050 087 Roanoke Redevelopment Wells Ave., N.W. P.O. Box 6359 2012916 & Housing Authority Roanoke, VA 24017 983-9281 088 Elias Hackley Estate Wells Ave., N.W. c/o Mrs. Gwendolph 2012915 Lawrence 628 10th Street N.W. Roanoke, VA 24016 089 Habitat for Humanity 116 Harrison Ave., N.W. c/o William Hubard 2010901 in the Roanoke Valley, P.O. Box 8806 Inc. Roanoke, VA 24014 344-0747 on 12/17/90 type was previously authorized by City Council MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #514 Mr. Neil Schlossberg 2333 Kipling Street, S. W. Roanoke Virginia 24018 Dear Mr. Schlossberg: I am enclosing copy of Ordinance No. 32386-022795 authorizing the City Manager to appoint an officer of the City to ascertain what damages, if any, will accrue to the owners of several properties possibly affected by the opening and grading of portions of Monterey Road, N. E., and Pineland Road, S. W., and further authorizing the City Manager to take certain other actions, including directing City forces to open and grade portions of Monterey Road, N. E., and Pineland Road, S. W., under certain circumstances. Ordinance No. 32386-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. ~avker, CMC/AAE City Clerk MFP: sm Enc. MARY F. PARKER, CMC/AAE Cit~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Charch Avenue, S.W. Room 456 Roanoke~ Virginia 24011-1536 Telephone: {703) 981-254~ SANDRA H. EAKIN Deputy Cit? Clerk March 2, 1995 File #514 Mr. and Mrs. Charles C. Duncan 1682 Monterey Road, N. E. Roanoke, Virginia 24012 Dear Mr. and Mrs. Duncan: I am enclosing copy of Ordinance No. 32386-022795 authorizing the City Manager to appoint an officer of the City to ascertain what damages, ff any, will accrue to the owners of several properties possibly affected by the opening and grading of portions of Monterey Road, N. E., and Pineland Road, S. W., and further authorizing the City Manager to take certain other actions, including directing City forces to open and grade portions of Monterey Road, N. E., and Pineland Road, S. W., under certain circumstances. Ordinance No. 32386-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1995. No. 32386-022795. VIRGINIA, AN ORDINANCE authorizing the City Manager to appoint an officer to ascertain what damages, if any, will accrue to the owners of the several properties possibly affected by the opening and grading of portions of Monterey Road, N.E., and Pineland Road, S.W., and authorizing the City Manager to take certain other actions, including directing City forces to open and grade portions of Monterey Road, N.E., and Pineland Road, S.W., under certain circumstances, and providing for an emergency. WHEREAS, Mr. and Mrs. Charles C. and Jean T. Duncan have filed a request to have a portion of Monterey Road, N.E., opened, graded and paved; WHEREAS, Mr. Nell Schlossberg has filed a request to have a portion of Pineland Road, S.W., opened, graded and paved; WHEREAS, at a public meeting held on February 27, 1995, the parties in interest and citizens were afforded an opportunity to be heard on said requests; and WHEREAS, for all of the reasons set forth in the City Manager's report dated February 27, 1995, the City Council believes that it is in the best interests of the general public health, safety and welfare to open, grade and pave the subject portions of Monterey Road, THEREFORE, Roanoke that: N.E., and Plneland Road, S.W. BE IT ORDAINED by the Council of the City of 1. The City Manager is authorized to appoint an officer under his direction to proceed by personal inspection of all of the premises likely to be affected by such opening, grading and paving, to ascertain what damages, if any, will accrue to the owners of the several properties so likely to be affected; 2. In the event that no damages will accrue to the owners of the several properties likely to be affected by the opening, grading and paving, as identified above, a subdivision plat shall be prepared, approved by the City, and filed with the Clerk of the Circuit Court for the City of Roanoke, dedicating sufficient area for the construction of a cul-de-sac and setting forth the new boundaries; 3. In the event that no damages will accrue to the owners of the several properties likely to be affected by the opening, grading and paving, as identified above, the City Manager is authorized to direct City forces to open, grade and pave the subject portions of Monterey Road, N.E., and Pineland Road, S.W.; 4. In the event that no damages will accrue to the owners of the several properties likely to be affected by the opening, grading and paving, as identified above, and City forces open, grade and pave the subject portions of Monterey Road, N.E., and Pineland Road, S.W., the City Manager is authorized to file with the City Clerk an application necessary to close, vacate, or otherwise alter, any residual portion of Monterey Road, N.E., and Pineland Road, S.W. BE IT FURTHER ORDAINED that the City Engineer is hereby directed to ensure that all maps and plats be updated to reflect the change authorized by this measure upon the opening, grading and paving of the subject streets. BE IT FURTHER ORDAINED that, in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia February 27, 1995 95-116 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Request from Charles Duncan and Neil Schlossberg for the City to open, grade, and pave cetlain undeveloped sections of Monterey Road, N.E., and Pineland Road, S.W. Public rightg-of-way, defined on the City's official maps as streets and alleys, are, for the most part, open, developed and paved for public use and access purposes. P._ulllir~rgg~, in some instances, however, have not, to date, been developed. These undeveloped streets or sections therof, commonly referred to as "paper streets," are generally labeled on City maps as "undeveloped." Owners of pr _~es abutting these paper sti'eets occasionally desire to build their homes in the City on various sections of these undeveloped streets. City administration, from time to time, receives requests from these owners for the City to open and pave certain limited sections of these streets. ~ prior to 1987, utilized a standing and routine procedure to respond to these requests. Procedure facilitated the timely opening, paving and extension of public streets for new residential construction. Procedure functioned in the following manner: Procedure was applied and used exclusively to open and extend the pavement of an existing street into any remaining undeveloped section, that by lack of public need or necessity, had not previously been opened and paved. Applications for building permits for residential construction on lots abutting undeveloped sections of existing public streets were processed and reviewed by appropriate City agencies. Building permits for abutting lots, Members of Council Page 2 l~tL~l~l~l.!LmjiJ~, beyond the end of the existing street pavement were, in most cases, approved and issued with the understanding that the City would extend the street to the lots during the course of its regular street paving schedule. Legal opinion issued in 1987 by the City Attorney concluded that under the provisions of Section 15.1-368 of the Virginia Code (1950) only City Council had the authority to determine and decide which streets should be opened and the manner in which such streets should be graded and constructed (see attached opinion dated July 22, 1987). Administrative procedure ~Y.a,Ll:Rmigl~ at that time. 22. Current policy and procedure requires that all requests for the City to open platted, but undeveloped streets, be reviewed by City staff and a report with a recommendation is to thereafter be forwarded to City Council for its consideration and final disposition (see attached directive dated July 24, 1987). II. C, llxrg, lll_Siglali~: Owners of properties abutting certain undeveloped sections of Pineland Road, S.W.. and Monterey Road. N.E. have submitted written requests for the City to open and extend limited sections of both streets (see attached letters - Duncan and Schlossberg). Pro_nerty identified as Official Tax No. 7310111 is owned by Charles Duncan. Mr. Duncan's attorney states in his letter that Mr. Duncan was informed by the City, prior to his purchase of a lot on Monterey Road, N.E., that the City would, in fact, extend this street to the lot, if and when a house was constructed thereon (see attached map A). This contention cannot be confirmed. Property identified as Official Tax No. 5010320 is owned by Neil Schlossberg_ Mr. Schlossberg states in his letter that it is his intention to build and maintain his home in the City on a lot that is located on an undeveloped section of Pineland Road, S.W. Mr. Schlossberg is requesting that the City open, grade and pave a limited section of this street in order to provide proper public street access to his new residence (see attached map B). Do Building permits have been issued to Messrs. Duncan and Schlossberg and new upper-income single family dwellings are in the process of being constructed on both lots. Permits were issued on the basis of the following: Division of Zoning and Development was advised by the City Engineering Department that the City would extend Monterey Road, N.E. to the front of Mr. Duncan's lot. Members of Council Page 3 Mr. Schlossberg complied with standard development procedures. He submitted plans for the extension of the necessary section of Pineland Road, S.W., and posted a performance bond guaranteeing that the street section will be constructed in the event that his request is denied by the City. Undevel _oped streets and sheet sections, similar to that of the subject Monterey and Pineland Roads, continue to exist and remain at numerous locations within the City's overall street system. These streets are affected by the following: Vacant lands, otherwise suitable as building sites, are located on many of these undeveloped streets. Lack of street improvements; i.e., street pavement and water and sewer services, keep these properties in a vacant, unproductive and landlocked status. Standard administrative procedures are needed to effectively promote and attract new construction of middle and upper-income housing in the City. Report and recommendations for the establishment of efficient administrative procedures to facilitate the opening of undeveloped streets for new residential construction will be forwarded to City Council in the near future. III. Issues: A. Incentive for new single family construction. B. Initial costs to City for street construction. C. Revenue enhancement/cost offset. D. Public street access for new residences. IV. /[Ilt, IIlltiY_~: Approve the requests of Charles Duncan and Neil Schlossberg for the City to open, grade and pave certain undeveloped sections of Monterey Road, N.E., and Pineland Road, S.W., as described on attached Maps "A" and "B", thereby authorizing and direc6ng the City Manager to undertake certain actions as outlined in Part V. of this report. Members of Council Page 4 1. Ineenfive.q for new single family construction, ao Opening and extending of undeveloped streets by the City to encourage new single-family construction ~ incentive for owners to build on lots that, to date, have remained vacant and unproductive. bo Recommendation is consistent with the incentive program previously recommended to City Council as a part of the City's proposed Market Rate Houfing Strategy. The overall concept of the Market Rate Housing Strategy was approved by City Council on June 20, 1994. 2. Initial costs to City for street constructioll: City cost for the improvement of the specified section of Monterey Road, N.E., would be approximately $6.000. City cost for the improvement of the specified section of Pineland Road, S.W., would be approximately $7.500 c. Total City cost is approximately $13,500. d. Funds are available in the operating budget of the Street Maintenance Department. 3. Revenue enhancement/cost offset: Estimated value of the land and building improvements to be constructed on Monterey Road, N.E., is approximately ~LSf/AX~ bo Estimated value of the land and building improvements to be constructed on Pineland Road, S.W., is approximately $300,000. Estimated total annual real estate taxes to be generated by new land and building improvements on both lots is approximately $_6A12~ d. City will recoup its initial cost outlay Public street access for new residences will be provided for both lots and residences. 5. ~ would be met. Members of Council Page 5 Approve the reo_ne-~ts of Charles Duncan and Neil Schlo.q~qber~, to open, grade and pave cextain sections of Monterey Road, N.E., and Pineland Road, S.W., at their cost, thereby authorizing and directing the City Manager to take the following action: To appoint an officer under his direction to review and determine by personal inspection of the premises likely to be affected by the proposed grading aa to what damages, if any, will accrue to the owners of any other properties abutting thereto. If it is determined that no damages will accrue to any other abutting property, the City Manager, upon approval of appropriate plans, shall authorize the requestors (Duncan and Schlossberg) to open, grade and pave the subject sections of Monterey Road, N.E., and Pineland Road, S.W. (1) Incentive for new single family constructioll: Owners of other properties abutting undeveloped street sections ~dlLa/g~,~llgmll~.~ to build on their properties. (2) Initial costs to the Ci_ty for street construction. City will not incur street construction costs. (3) Revenue enhancement/cost offset. Potential for increased revenues from new construction on other undeveloped streets in the City (4) Public street access for new residences will be provided to both lots and residences. (5) l.ggltLr~gl~ll.ql~ would be met. Co Deny the requests of Charles Duncan and Neil Schlossberg for the City to open, grade and pave certain sections of Monterey Road, N.E., and Pineland Road, S.W. 1. Incentive for new single-family construction: ao Incentive for new single family construction on undeveloped street sections will not be provided. Members of Council Page 6 1.ands that could otherwise be developed for new middle and upper- income housing will remain vacant and unproductive. 2. ~ would not be an issue. Revenue enhancement/cost offset City will still realize the enhancement of revenue from the subject new real estate construction. Public street access for new residences: Proper public s~xeet access and frontage will not be provided for new residences. 5. ~ would not be an issue. t ' , thereby approving the requests of Charles Duncan and Nell Schlossberg, for the Ci_ty to _open, grade and construct certain limittnt sections of Monterey Road, N.E., and Pineland Road, S.W,, as described on attached maps "A" and "B" of this report and further authorizing and directing the City Manager to undertake the following action: To appoint an officer under his direction to review and determine by personal inspection of the premises likely to be affected by the proposed grading, as to what damages, if any, will accrue to the owners of any properties abutting thereto; to file with the City Clerk, on behalf of the City, any and all applications necessary to close, vacate or otherwise alter any residual portion of Pineland Road, S.W., as may be deemed necessary; and in the event it is determined that no damages will accrue to any other abutting property, as a result of the proposed grading, the City Manager shall thereafter direct City forces to open, grade and pave the subject sections of Monterey Road, N.E., and Pineland Road, S.W. Respectfully submitted, W. Robert Herbert City Manager Members of Council Page 7 WRH:ERT:mpf attachments cc: City Attorney Director of Finance Director of Public Works Chief of Planning and Community Development City Engineer Building Commissioner DATE: July 22, 1987 ~ TO: William F. Clark, Director, Public Works FROM: William M. Hackworth, Assistant City Attorney RE: Grading streets This is in response to your inquiry 'as to whether the City administration may on its own permit private citizens to grade and open previously platted, but unopened public streets and alleys. It is my opinion that whenever the provisions of §15.1-368, Code of Virginia (1950), as amended, (a copy of which is attached) apply, they apply regardless of whether such grading and opening of a pre- viously unopened public street or alley is performed by, or on behalf of, the City or some citizen or private entity. It is therefore my opinion that neither you, as Director of Public Works, nor any other City officer has the authority, without Council authorization, to authorize an unopened public street or alley to be graded and opened, regardless of who does, or arranges for, the grading. As we discussed, Council has already authorized the City Manager, by provisions in the City Code to permit some types of work by others in public strets, such as street excava- tions (see §30-45 et seq.), sidewalk crossings (see §30-77 et ~eq.), and sidewalk and driveway encroachments (see §30- 9 et seq.), and the like, but it has not authorized the City Manager to permit others to grade and open public streets or alleys. We discussed of the attorneys WMH: f f this matter at our staff meeting, and all in our Office concur in this opinion. Attachment ce: William X Parsons, Assistant City Attorney Opinion City Attorney- 7/22/87 :66 on o£ .'ed :nd md his 68. The tee :o § }76, ,ion net :ail am ovi- and the uch § 15 1-367 COUNTIES. CITIES AND TOWNS § 15.1-369 vacation: provided, however, such person or per~,ons shall be the owner of all land that abuts on such public )ands for which a vacation is sought: and provided further, that the parties agree as to the value of such property or easement-(1979, c. 241.) § 15.1-367: Reserved. § 15.1-368. Grading streets; etc. -- Whenever the council of any city or town or any administrative board of any city or town, created under the charter of such city or town and by such charter authorized to exercise powers and functions df an administrative character, shall deem it desirable to grade any street, alley or other public place belonging to the city or town. they shall.,by resolution or ordinance, aa the ca!e may be. direct the same to be done ann if the improvement be such as may cause damage to the abutting owners, the resolunon or ordinance shall designate and direct some committee of the coun- cil or some officer of the city or town. when the determination is made by the ~o~uncil and the board itself, when the determination is made by an a~i. min- ati;e board, to proceed by personal inspection of all of the premises hkely to be affected by such grading to ascertain what damages, if any, will accrue to the owners of the several properties so likely to be affected, iCode 1950, § I5-767; 1962. c. 623.) pave. and what shall be the character of the grading or paving. In matters of this character. the decmion of the council is, in the absence of controile~ by the court, udies~ the council Mainous. !.21 Va. 666. 93 $.E. 566 A decree of court requiring the council of grade and fill th the street fronting com. established by the town and shown by the report of i~ engm~er, and further requiring the tewn to construct and complete a concre:e sidewalk fronting complainant's property tn accordance with established grades and in con- formity to concrete sidewalks heretofore con- it infringes upon the discretionary powers of the council. Town of Appalachia v. Mainous. 121 Va. 666. 913 $.E..566 ILPl?L of damages. -- A resolution of the adrnmiscra- uve board of the city of Richmond directing the grading to be done mu~t precede the ascer- tainment of damages to landowner~ by the board as in cases of proceedin~ by councils of cities and towna. In the instant case the admln- isu'auve board asaesaed the damages before they adoptod the resolution directing the grading to be done. The board went on the premises before they had detenllined to have the work done, ~for the pm'pose of detorrmnthg the quesnons involved in esm. blichthg the proposed &~ade." and this question was not settled until the next meeting, yet while upon the prommos they asaeesed the damages. It was held that this wan not a sufficient compliance with the statute. City of Richmond v. Childrey. 127 Va. 261. 103 q.E. 630 11.9201. § 15.1-.369. Notice to abutting l .andowner, ,how served. -- ,The Fo_ ~r~__t_- tee, officer or board, aa the case may Oe, upon SUCh ascertainment navtng oeeu 189 Sec. 15.1-368, Code of Virginia (1950 CITY OF ROANOKE INT~ RD~PARTMENT COMMUNICATION DATE: Jttly 24, 1987 FROM: Charles M. Huffine, City Engineer John R. Marlles, Chief of Commttnity Planning R~nald H. Miller, Building Co~ssioner William F. Cl k/m* ar , irector of Public Works SUBJECT: Grading Streets There have previously been discussions and opinions concerning the opening of dedicated, but unimproved, public rights-of-way, frequently called "paper strmets". I was laboring under the opinion t.hat City Council authority to grade such rights-of~wa~ was required if City forces were to be involved in work, but that we could auuboriz% by permit, subdividors or developers to improve such rights-of-way for public use. My understanding is apparently somewhat in error, in that the City Attorney's Office has expressed the opinion that only City Council can authorize grading on previously platted, but unopened, public rights-of-way, regardless of who is perfoz~ng the work. This would not apply in event of a brand new subdivision, because the rights-of-way would technically r,main t_he property of the developer tmtil t-hey ~ere improved to City standards and accepted for City ~,~ntenance. In the future when any platted, but =-~p. roved, public right-of-way is proposed for development, we must an~cipate the need for the matter to be ~aken to City Council for their approval, regardless of who is proposed to perform the work. Please call me, or you may contact the City Attorney's Office, with any quest-tons regarding t. his mat~erl WFC:pr cc: William M. Hac. kworth, Assistant City Attorney Directive - 7/24/87 BIRD, KINDER & HUFFMAN. ATTORNEYS AT L~W 22 CHURCH AVENUE, $.W. ROANOKE, VIRGINIA 24,011 October 28, 199~ TELEPHONE (703) 982 ~755 FAX (703) 343-5727 Edward R. Tucker City Planner Division of Zoning and Development City of Roanoke Municipal Building Roanoke, VA 2a011 HAND DELIVERED Re: Charles C, and Jean T. Duncan Dear Mr. Tucker: As you are aware, our firm represents Mr, and Mrs. Duncan who recently purchased undeveloped property on Monterey Road in the City of Roanoke. This property was purchased wi~h the intent of building a residence on the property. The property was shown as fronting on a public road, but the road had never been opened by the City. Prior to purchasing ~he property, Mr. Duncan discussed the matter with ~he City Engineering Department, and he was advised that the City would be responsible for opening and developing the road at his property. Mr. Duncan has advised ~hat he was so advised by a Mr. Minnix in July, 1994, and was so advised again by Mr. Minnix ~he Tuesday following Labor Day. It was with these assurances that Mr. Duncan proceeded with ~he purchase of ~he unimproved property. Mr. Duncan has now been advised that he will be responsible for opening and improving the street for a distance of 50 feet wi~h a cul-de-sac. We understand that City Council may provide for the street improvement, and we are requesting that such be done. I would like to point out that Mr. and Mrs. Duncan are building a home on ~he property which will exceed $200,000.00 i~ value, which will be a significanz in taxes to the Ci%y. Additionally, th~ City will not be providing any additional services to this property. In view of the fac% that the Duncan's are developing a piece ~ proper%y that has been lying vacant for many years and that they were specifically advised by the City Engineering Department, before their purchase, that the City would install the road, we feel that it is only fair that The City do so. We request that this matter be presented to counsel at your earliest convenience. Letter - Duncan Edward Ro Tucker October 28, 1994 Page 2 Thank you for your cooperation in this matter. Very truly yours, BIRD, KINDER & HUFFMAN, P.C. CLK/ckk John Marlles Room 162 Municipal Roanoke VA Building December 7, 1994 Dear Mr. Marlles: I am the owner of a lot that is situated on a public street in the Southwest section of the city. The street, Pineland Road SW, currently provides access to eight single family residences. The particular section of this street that lies in front of my lot however, has not to date, been developed or paved by the city. I have lived in this section of Roanoke all my life. My place of employment is within the city and for some time it has been my desire and intent to build upon this lot and continue my residence within the city. I have on numerous occasions discussed my intentions with various city agencies of the possibility of the city constructing this short section of public street. On each occasion I have been told that if the street is opened, I would have to assume the total cost of such opening and construction. The basic cost of building a quality home, as you are aware is in itself an extremely expensive undertaking and the unusual and extra cost of building a section of public street is sufficient cause for second thoughts. For this reason I have debated the question for some time. In discussing the matter with the office of planning and community development, I was recently informed that if I wanted the city to develop this section of street that I should put my request in writing to the city. The request, I was told, would be reviewed by the city and a recommendation would be forwarded to city council for its consideration. This letter represents my request to have this street extended. I have provided for the preparation, by a licensed, professional engineering firm, of a plan with profile for the construction of this short section of street. I have also provided for the preparation of a subdivision plat that includes the dedication of a portion of my property for a cul-de-sac, or turnaround that I understand is required at the dead end of all public streets. I have attached this plan and plat for the city's review and consideration. Before I purchased this property I worked with city engineering and developed a plan for the extension of this road. Recently I approached your department to find that the original specifications were not acceptable, hence I went to the great expense of having the current plans developed. When I originally purchased this lot on Pineland Road, I thought it would be a Letter - Schlossberg relatively simple matter to have the city extend this limited section of street to the front of my lot. I have since learned that the city has no policy or procedure in place for the extension of these undeveloped streets. Nevertheless, I am still committed to building my house on this lot, and if the city can offer me no other alternative or relief, then I am reluctantly prepared as an individual property owner to build my house on this public street in the city. On that basis I am humbly requesting that city council relieve me of this added financial burden by authorizing the city to undertake the construction of this short section of the public street known as Pineland Road SW. Sin~c~rely, ~ ~ ~ Neil Schlossberg ~ Charles Duncan Tax Parcel No. 7310111 Paving Monterey Golf Course ~.~ [ MapA Neil Schlossberg Tax Parcel No. 5010320 O' Area to be vacated eo Paving. ,to7 : tO ":. :. MapBI MARY F. PARKER. CMC/AAE Cily Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #102-405 Steven J. Chapin Structural Engineer Hayes, Seay, Mattern and Mattern P. O. Box 13446 Roanoke, Virginia 24034 Dear Mr. Chapin: I am enclosing copy of Resolution No. 32387-022795 authorizing execution of Amendment No. 2 to the City's agreement with Hayes, Seay, Mattern and Mattern, Inc., for additional engineering services to be performed in connection with the Bridge Replacement/Repair Design project, in the amount of $10,379.00, for a total contract amount of $231,138.00. Resolution No. 32387-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of February, 1995. No. 32387-022795. A RESOLUTION authorizing the execution of an amendment to the City's agreement with Hayes, Seay, Mattern & Mattern, Inc., for additional engineering services to be performed in connection with the Bridge Replacement/Repair Design project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is hereby authorized to execute for and on behalf of the City, upon form approved by the City Attorney, Amendment Number 2 to the City's agreement with Hayes, Seay, Mattern & Mattern, Inc., dated September 14, 1992, in order to provide for additional engineering services related to the Bridge Replacement/Repair Design project. 2. Such amendment shall provide for services as set forth in the City Manager's report to this Council dated February 27, 1995 and the cost of these additional services is $10,379, with the total contract amount of $231,138.00. ATTEST: City Clerk. Honorable Mayor and Members of City CoL~i~il I Roanoke, Virginia February 27, 1995 Council Report No. 95-117 Dear Mayor Bowers and Members of Council: Subject: AMENDMENT NO. 2 AGREEMENT FOR ENGINEERING SERVICES WITH HAYES, SEAY, MATTERN & MATTERN, INC. FOR BRIDGE REPLACEMENT/REPAIR DESIGN Backqround on the subject in chronological order is as follows: The City awarded an Enqineerin.q Services contract to Hayes, Seay, Mattern and Mattern, Inc. (HSMM) on September 14, 1992, in the amount of $212,959.00 for four (4) bridge structures. Bridge structures and desi.qn phases are as follows: Structure No. 8042 on Shenandoah Avenue crossing an unnamed branch for Phase I, Preliminary Design, Phase II, Final Design, and Phase Ill, Contract Administration. Design and construction are complete. Structure No. 8060 on Centre Avenue crossing an unnamed branch for Phase I, Preliminary Design, Phase II, Final Design, and Phase III, Contract Administration. Design and construction are complete. o Structure No. 1822 on Main Street crossing Roanoke River for Phase I, Preliminary Design, with cost estimate. Phase I is complete. Structure No. 8064 on Ninth Street crossing Roanoke River for Phase I, Preliminary Design, with cost estimate. Phase is complete. Amendment No. 1 in the amount of $7,800.00 was for en.qineermg report to confirm the specific repairs necessarv to maintain the integrity of the First Street bridge over the railroad. Funds in the amount of $28,278.00 remain in project account No. 008- 052-9548-9055. Honorable Mayor and Members of City Council AMENDMENT NO.2 AGREEMENT FOR ENGINEERING SERVICES WITH HAYES, SEAY, MATTERN & MATTERN, INC. FOR BRIDGE REPLACEMENT/REPAIR DESIGN February 27, 1995 Page 2 II. Current situation is as follows: Structure No. 1822 (Wasena Bridge) on Main Street crossing Roanoke River and NS Railroad, Phase I, Preliminary Design, is complete. Plans need to be developed for repairs and maintenance of the bridges. Structure No. 8064 on Ninth Street crossing Roanoke River, Phase I, Preliminary Design, is complete. Plans need to be developed for repairs and maintenance of the bridge. III. Issues A. B. C, __ in order of importance are as follows: Reasonableness of fee Funding Ability to meet time schedules IV. Alternatives in order of feasibility are as follows: City Council authorize the City Manager to execute Amendment No. ? in the amount of $10,379 to the Agreement for Engineering Services with Hayes, Seay, Mattern & Mattern, Inc., dated August 17, 1992 (Ordinance No. 31187-91492) in a form suitable to the City Attorney. The new contract amount will be $231,138. Reasonableness of fee has been established according to the task to be performed. Fundinq is available in the project account, account number 008- 052-9548-9055. Ability to meet time schedules will be met and both bridges should be ready for advertisement in the Fall of 1995. Honorable Mayor and Members of City Council AMENDMENT NO.2 AGREEMENT FOR ENGINEERING SERVICES WITH HAYES, SEAY, MATTERN & MATTERN, INC. FOR BRIDGE REPLACEMENT/REPAIR DESIGN February 27, 1995 Page 3 Do not authorize the City Mana.qer to execute Amendment No. 2. Reasonableness of fee will not be an issue at this time. Funding will remain in the project account· Ability to meet time schedules will not be met. V. Recommendation is as follows: City Council concur in Alternative "A" and take the following actions: Ao Authorize the City Manager to execute Amendment No. 2 in the amount of $10,379 to the Agreement for Engineering Services with Hayes, Seay, Mattern & Mattern, Inc. Current Contract Amount Amount for Amendment No. 2 $220,759 10,379 Revised Contract Amount $231,138 Respectfully submitted, City Manager WRH/JGB/kh CC: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #121-123-270 Mark W. Cronk, President Valley Communications P. O. Box 598 Salem, Virginia 24153 Dear Mr. Cronk: I am enclosing copy of Resolution No. 32389-022795 accepting the bid submitted by Valley Communications to purchase a mandown/radio system by the Sheriff's Department, upon certain terms and conditions, in the amount of $98,838.00. Resolution No. 32389-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: The Honorable W. Alvin Hudson, Sheriff IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27t:h day of February, I995. Iq'o. 32389-022795. A RESOLUTION accepting the bids for the purchase of mandown/radio system by the Sheriff's Department, upon certain terms and conditions; and rejecting all other bids made for such items. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The bid submitted by Valley Communications to purchase the mandown/radio system for a total cost of $98,838.00, is hereby ACCEPTED. 2. The City's Manager of Crenerai Services is hereby authorized and directed to issue any required purchase orders for the purchase of such equipment, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase agreements with respect to the aforesaid equipment, such agreements to be in such form as shall be approved by the City Attorney. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. %N THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, 1995. No. 32388-022795. 1994-95 General emergency. WHEREAS, Government of the exist. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDrooriations Public Works Communications (1) ................................ $ 21,265,367 2,093,664 Fund Balance Reserved Capital Maintenance and Equipment Replacement Program (2) .......................... 1) Other Equipment 2) Reserved CMERP (001-050-4130-9015) $ 98,838 (001-3323) (98,838) $ 1,138,306 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia February 27, 1995 95-403 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID ON MANDOWN/RADIO COMMUNICATION SYSTEM, BID NUMBER 95-01-13 I. ~.ag_kgr_qlk~ on the subject in chronological order is: The General Fund Capital Maintenance and Equipment Replacement Pro,am has identified the need for a new Mandown/Radio System at the City Jail. The Mandown/Radio System consists of a portable radio for each deputy which will automatically send a request for help, to the jail control center, if it is tilted more than 60 degrees(deputy knocked down). The deputy can also manually send a request for help by pushing the emergency button~ Specifications were developed and sent, along with request for quotations, to five(5) vendors for two-way radio equipment. The bid was publicly advertised in the Roanoke Times and Roanoke Tribune. The specifications included a requirement for a raised emergency button for Jail personnel to summon help. Valley Communications equipment contains a modification to include the raised emergency button. Although other equipment manufacturers could have provided this modification, no other vendors chose to do so and did not participate in this bid. Bids were received al~er due and proper advertisement, until 2:00 PM, on January 20, 1995, at which time all bids were publicly opened and read in the office of the Manager of General Services. Current situation is: ~lg~L3~lg~lc, e~l: That bid, submitted by, Valley Communications meets all required specifications. Honorable Mayor and Members of City Council Page 2 IlL The bid was evaluated by representatives of Communications and General Services. Though only one bid was received, it was compared with estimates of other mandown/radio systems and found to be lower than most. For example, if Motorola had chosen to modify their portables and submit a bid, the City estimates that the system would cost $117,000. The difference in the systems are the consoles. The system requires three (3) consoles. Under the accepted bid, these three (3) consoles cost $7.500 each. Motorola consoles cost approximately $25.000 each, and contain applications which exceed our requirements. The bid provides for the installation of three monitoring consoles, associated equipment, and 42 portable radios. Issues in order of importance are: A. Need B. Compliance with specifications C. Funding IV. Alternatives in order of feasibility are: ~ily~21~!llg~t~ll the bid as submitted by Valley Communications which meets all required specifications for the Mandown/R~dio System at the City Jail, for a total cost of $98_838.00. Need for essential communication for the City Jail will be provided by this alternative. Compliance with specifica, l[jon~ is provided by the bid submitted by Valley Communications. F_ul:glLo. g is available through the General Fund Capital Maintenance Equipment Replacement Program. ~ of installation would be supportive of critical needs for security in the currently over-crowded Jail. The installation provides for service to the new Jail Annex. Honorable Mayor and Members of City Council Page 3 CCZ B. City_ Council not authorize the purchase of mandown/radio system for the City Jail. 1. Need for reliable communications for the City Jail would be compromised. 2. Compliance with specifications would not be a factor under this alternative. 3. Funding for this project would not be expended under this alternative. ~ requirements for meeting the immediate security needs and activation of the Jail Annex will not be met. ~ is that City Council authorize the purchase ofthe Mandown/Radio System from Valley Communications for a total cost of $98.838.00. City_ Council appropriate $98,83~00 fi~om the General Fund Capital Maintenance and Equipment Replacement Account to Communications Account 001-050-4130-9015. Respectthlly submitted, W. Robert Herbert, City Manager Mr. Wilburn Dibling, City Attorney Mr. James G-fisso, Director, Finance Mr. George C. Snead, Director, Public Safety Sheriff Alvin Hudson, Sheriff Department Mr. D. Darwin Roupe, Manager, General Services Mr. Barry Key, Manager, OMB Ms. Ma~j Parker, City Clerk MARY F. PARKER, CMC/AAE C/tv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 2401 l-1536 Telephone: (703) 981-254I SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #72-226-236-467 Dr. Elizabeth Ruppert, Executive Director Virginia Council on Child Day Care and Early Childhood Programs Washington Building, llth Floor Suite 1116 1100 Bank Street Richmond, Virginia 23219 Dear Dr. Ruppert: I am enclosing copy of Resolution No. 32391-022795 authorizing acceptance of the Bright STARS Technical Assistance Planning Grant from the Virginia Council on Child Day Care and Early Childhood Programs, and authorizing execution of the necessary agreements with Total Action Against Poverty in Roanoke Valley, Inc., and Roanoke City Public Schools to plan and develop a program services grant application, in tho amount of $7,000.00. Resolution No. 32391-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC]AAE City Clerk MFP: sm Erie. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (703) 98~-2541 SANDRA H. EAKIN Deput~, Cit? CIerk March 2, 1995 File #72-226-236-467 Theodore J. EdHch, III Executive Director Total Action Against Poverty in Roanoke Valley, Inc. P. O. Box 2868 Roanoke, Virginia 24001-2868 E. Wayne Harris, Superintendent Roanoke City Public Schools P. O. Box 13145 Roanoke, Virginia 24031 Gentlemen: I am enclosing copy of Resolution No. 32391-022795 authorizing acceptance of the Bright STARS Technical Assistance Planning Grant from the Virginia Council on Child Day Care and Early Childhood Programs, and authorizing execution of the necessary agreements with Total Action Against Poverty in Roanoke Valley, Inc., and Roanoke City Public Schools to plan and develop a program services grant application, in the amount of $7,000.00. Resolution No. 32391-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. pc: Cleo Simms, Director, Total Action Against Poverty Head Start, P. O. Box 2868, Roanoke, Virginia 24001 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of February, I995. No. 32391-022795. VIRGINIA, A RESOLUTION authorizing acceptance of the Bright STARS Technical Assistance Planning Grant from the Virginia Council on Child Day Care and Early Childhood Programs, and authorizing execution of the necessary agreements with Total Action Against Poverty in the Roanoke Valley, Inc. and Roanoke City Public Schools to plan and develop a program services grant application. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager, W. Robert Herbert, or Assistant City Manager, James D. Ritchie, is authorized to accept the Bright STARS Technical Assistance Planning Grant from the Virginia Council on Child Day Care and Early Childhood Programs, in the amount of $7,000.00, to be used for those purposes and subject to the conditions identified in the report of the City Manager dated February 27, 1995. 2. The City Manager, W. Robert Herbert, or Assistant City Manager, James D. Rltchie, is authorized to execute the requisite grant documents in order to accept said grant on behalf of the City. Said dDcuments to be in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Council on Child Day Care and Early Childhood Programs in connection with the City's acceptance of said grant. 4. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, agreements with Total Action Against Poverty in Roanoke Valley, Inc. and the Roanoke City Public Schools, which agreements shall provide for development of a program services grant application as provided in the application for the Bright STARS Technical Assistance Planning Grant and in accordance with the City Manager's report to this Council dated February 27, 1995. The form of the agreements shall be approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEt The 27th day of February, 1995. No. 32390-022795. VIRGINIA Government of the exist. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Health and Welfare Bright STARS Technical Assistance Grant (1) ...... R~V~U~ $ 1,495,623 7,000 Health and Welfare $ 1,495,623 Bright STARS Technical Assistance Grant (2) ...... 7,000 (035-054-5163-2010) $ 7,000 (035-035-1234-7189) 7,000 1) Fees for Professional Services 2) State Grant Receipts BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. February 27, 1995 Roanoke, Virginia 95-501 Honorable Mayor and City Council Roanoke, Virginia Members of Council: SUBJECT: Bright STARS Technical Assistance Grant I. BACKGROUND Bright STARS Technical Assistance Grant Fund~ are available through the Virginia Council on Child Day Care and Early Child Programs to serve at-risk 4 year old children. These children have been identified as needing pre-school educational services to reduce disparities upon formal school entry, and to reduce or eliminate those risk factors that lead to early academic failures. ApDlication for the qrant was made at the request of TAP/Head Start and Roanoke City Public Schools. TAP/Head Start, Roanoke City Schools, and Roanoke City Department of Social Services will be working cooperatively on this project. II. CURRENT SITUATION Notification from the Virqinia Council on Child Day Care and Early Childhood Proqrams has been received that the application was approved and a planning grant of $7~000 is available. The planninq grant will be used to develop a program services grant application requesting funding in an amount up to $90,000 for the 1995-96 school year from the state to expand the preschool programs in Roanoke City Schools. III. ISSUES Need for Funding. Timing Cost to the City. IV. ALTERNATIVES City Council accept the $7,000 Bright STARS Technical Assistance Planning Grant from the Virginia Council on Child Day Care and Early Childhood Programs. Need for Funding. TAP/Head Start will serve as the lead agency using funding to expand preschool programs for at-risk children. Timing. Acceptance of the planning grant will allow the public schools, TAP Head Start, and the Department of Social Services to develop a proposal for a program grant which must be accepted and properly executed papers returned to the Virginia Department of Education for funding under the Virginia Preschool Initiative, no later than May 15, 1995. 3. Cost to the City. No local match is required. City Council not accept the $7~000 grant from tho Virginia Council on Child Day Care and Early Childhood Programs. Need for Funding. The Roanoke City Schools, Roanoke City Department of Social Services, and TAP/Head Start will lose $7~000 in planning grant funding plus up to $90,000 in future program grant funding for the 1995-96 school year which would be used to expand preschool programs for at-risk children. 2. Timing. 3. Cost to the City. No Impact. V. RECOMMENDATION aJ City Council concur with Alternative A and accept the $7,000 grant from the Virginia Council on Child Day Care and Early Childhood Programs. Appropriate $7~000 to accounts to be established by the Director of Finance in the Grant Fund. Authorize the City Manager or his designee to execute the Bright STARS Technical Assistance Planning Grant on behalf of the City of Roanoke. Authorize the City Manager or his designee to execute the appropriate agreements with Total Action Against Poverty in Roanoke Valley and Roanoke City Public Schools to ensure compliance with the grant requirements. WRH/GDR:gr Respectfully submitted, obert Herbert City Manager cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Diane Akers, Budget Administrator Glenn D. Radcliffe, Director of Human Development E. Wayne Harris, Superintendent, Roanoke City Public Schools Cleo Simms, Director, TAP Head Start MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 2, 1995 File #216-247-258 Alexander Wise, Executive Director Virginia Department of Historic Resources 221 Governor Street Richmond, Virginia 23219 Mode A. Johnson, Project Manager H. R. Foundation, Inc. 111 Franklin Plaza, Suite 230 Roanoke, Virginia 24011 Gentlemen: I am enclosing copy of Resolution No. 32392-022795 endorsing the inclusion of the Hotel Roanoke as a landmark on the Virginia Landmarks Register and the National Register of Historic Places. Resolution No. 32392-022795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 27, 1995. MFP: sm Eno. pc: Sincerely, ary F. Parker, CMC/AAE City Clerk Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011 Dr. John Kern, Executive Director, Roanoke Regional Preservation Office, 1030 Penmar Avenue, S. E., Roanoke, Virginia 24013 W. L. Whitwell, Chairperson, Architectural Review Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Evelyn S. Lander, Secretary, Architectural Review Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of February, 1995. No. 32392-022795. A RESOLUTION endorsing the inclusion of the Hotel Roanoke as a landmark on the Virginia Landmarks Register and the National Register of Historic Places. WHEREAS, H.R. Foundation, Inc., owner of the Hotel Roanoke, is applying to the Virginia Department of Historic Resources for official designation of the Hotel Roanoke as a landmark on the Virginia Landmarks Register and National Register of Historic Places; WHEREAS, inclusion on the Virginia Landmarks Register and the National Register of Historic Places recognizes the cultural importance of the Hotel Roanoke in Roanoke's early railroad history and the meritorious Old English style architecture of the structure; WHEREAS, state regulations require an endorsement of inclusion by the local governing body; NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council is of the opinion that the Hotel Roanoke has considerable cultural, architectural and historical significance and is worthy of inclusion on the Virginia Landmarks Register and the National Register of Historic Places; 2. This Council enthusiastically endorses inclusion of the Hotel Roanoke on the Virginia Landmarks Register and the National Register of Historic Places; and 3. The City Clerk is directed to forward attested copies of this resolution to the Virginia Historic Landmarks Commission and H.R. Foundation, Inc. ATTEST: City Clerk Office of the City Manager Februaw 27,1995 The Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia 24011 Dear Mayor and Members of Council: SUBJECT: Historic Designation of Hotel Roanoke H. R. Foundation, Inc. is applying to the Virginia Department of Historic Resources for official designation of Hotel Roanoke as a landmark on the Virginia Landmarks Register and the National Register of Historic Places. This designation is considered a great honor and recognizes the hotel's cultural importance in Roanoke's early railroad history and its meritorious Old English style architecture. The inclusion of the hotel on the state and national registers will provide the hotel with significant public recognition. In accordance with state regulations, the local governing body must endorse the inclusion of the property on the registers. Therefore, I am requesting that City Council support the Foundation's application by adopting the attached resolution. I am pleased that H. R. Foundation, Inc. is agreeable to placing the Hotel Roanoke on these recognized historic registers. The inclusion is a positive step in preserving our community's important historic properties and in acknowledging the architectural and cultural assets of our region. Sincerely, W, Robert Herbert City Manager WRH/dh cc: City Attorney City Clerk Director of Finance Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 {703) 981-2333 FAX (703) 224-3138 February 27, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance January Financial Report This financial report covers the first seven months of the 1994-95 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE General Fund revenues reflect an overall increase of 6.59% over fiscal year 1994 on a year-to-date basis. This is an increase of approximately $3.7 million. Variances in specific categories of revenue are as follows: General Property Taxes, the largest category of general fund revenues, have increased total revenue by $275,000, although the percentage increase is just 1.33%. The increased revenue reflects modest growth in real estate tax coupled with an increase of about $120,000 in public service corporation tax. Other Local Taxes are up 9.81%, adding almost t~1,775,000 to General Fund revenues. Most local taxes have shown slight to moderate increases, and a few categories have shown significant increases. Through January, the City has received an additional $920,000 of business license tax revenue since that of FY94 due to increased business license return auditing implemented by the Commissioner of the Revenue and enhanced administrative procedures within the Treasurer's office. Another large increase is from State sales tax, up 7.3% over FY94. A third category reflecting a positive trend is the prepared food and beverage tax which has risen $100,000 since FY94. This is due to new restaurant business within the City, but more importantly is a promising economic indicator. Utility taxes are the only local tax reflecting a decline due to a much milder winter season in 1995 that has resulted in a lower utility tax base. Permits, Fees and Licenses are up 7.29% or approximately $30,000 from last year. This is attributed to increased plumbing inspection fees and street opening permits. Fines and Forfeitures reflect a 30.66% increase over FY94 largely due to a 50% increase in General District Court fines. This is caused by a more aggressive collection approach encouraged by the State, an increase in caseload, and the new policy of accepting payment by credit card. Court judgment fees collected by the new Commonwealth's Attorney Cost Collections Unit have also provided $31,000 in revenue. Revenue from the Use of Money and Property reflects a 39.26% increase over the prior year. Investment earnings are up approximately $64,000 due to increased investment of idle cash and an expansion in instruments in which~the City invests to include commercial paper and treasury notes that produce higher yields than investments traditionally held. The City has also received more rent from the State for space occupied by Social Services in Municipal North. Honorable Mayor and Members Roanoke City Council February 27, 1995 Page 2 Grants-in-Aid Commonwealth is up 6.17% or $843,000 due to increases in non-categorical aid, shared expenses, and welfare grants. State recordation tax has increased approximately $200,000 from FY94. FY95 reflects accrual based revenue for rental car tax and shared expenses, rather than cash based as in FY94, causing an increase of over $600,000. Welfare revenues have increased with more Comprehensive Services Act (CSA) and other grant revenues. CSA was new for the City in FY94, and State reimbursements have occurred more promptly in FY95. Grants-in-Aid Federal Government is up significantly due to Winter storm reimbursement of $244,825 in FY95 compared to $56,500 in FY94. Charges for Services are up 11.21 % due to increases in revenue collected in numerous areas including circuit court, court maintenance, law library, and police fees. Furthermore, bulk garbage collection, weeds and demolitions, and emergency services charges are on an accrual basis in FY95 due to the implementation of the Office of Billings and Collections' City Wide Billing System. Miscellaneous Revenue has more than doubled since the prior year due to an increased amount of surplus property sold. EXPENDITURES AND ENCUMBRANCER Expenditures and encumbrances for the General Fund are up 6.51% over the last fiscal year. Variances in specific categories are explained as follows: General Government expenditures are up 2.21% or approximately $121,000. This is the result of several departments with increases offset by several with decreases. The City Attorney's department has seen a reduction in personal services and in contractual services since FY94. The Department of Finance, fully staffed in FY95, has seen increases in personal service and administrative costs and in CIS billings for its Online Payroll project. The Office of Billings and Collections has reduced FY95 expenditures approximately $123,000 with lower CIS charges and fewer equipment purchases. The City Wide Billing System was initiated in FY94, causing greater expenditures in these categories that year. The Commissioner of the Revenue has incurred more CIS charges in FY95 for changes to its personal property and business licensing systems. Personnel Management expenditures for salaries and wages have increased due to a vacant position having been filled, and fees for professional services have risen due to the police sergeant assessment center and mandatory drug testing. Finally, Risk Management expenditures have grown in FY95 as the department is again fully staffed and has experienced increased insurance costs due to timing differences in the terms of policies. Judicial Administration expenditures have increased 5.79% from additional CIS billings to the Commonwealth's Attorney and Clerk of the Circuit Court, equipment purchases in the Juvenile and Domestic Relations Court Clerk and Sheriff's Departments, increased personal service expenditures in the Circuit Court, and new Commonwealth's Attorney Cost Collections Unit. Honorable Mayor and Members Roanoke City Council February 27, 1995 Page 3 Public Works expenditures are up approximately $900,000 or 7.63% due to an increase of $278,000 in the City's annual paving contract, an expansion of the Recycling Department, and higher charges for fleet rental and street maintenance in Streets and Traffic. Solid Waste Management's fees for professional services have increased over $300,000 due to timing differences in payments to the Roanoke Valley Resource Authority for landfill charges. Conversely, the department's salaries and wages costs have declined by roughly $90,000 due to a reduction in the number of employees. Communications telephone expenses have increased as more 911 lines are added City-wide, and equipment purchases in FY95 increased when some previously leased equipment was purchased. Parks Maintenance has incurred greater personal services and fleet rental and maintenance costs. Parks, Recreation and Cultural expenditures show an increase of 5.95%. This is due to an increased subsidy in FY95 for the Hotel Roanoke Conference Center Commission of over $150,000 and smaller increases in the contributions to the Downtown Service District and Regional Economic Development Agency. Community Development expenditures are up 18.40% due to a new position and the transfer of existing positions into the Department of Planning and Community Development. Expenditures are also up from last year due to the payment of subsidies to the Virginia Tech Cooperative Extension Agency earlier in FY95 than in FY94, although the budgeted total subsidy is the same for both years. Transfers to the School Board are up 5.50% or approximately $1,000,000, which is in line with budgeted increases for FY95. Nondepartmental expenditures consist mainly of transfers to other funds. Timing differences have resulted in transfers to the Capital Projects Fund of $1,910,777 in FY95 with none in FY94 through January. The Fleet Management Fund has received $265,000 in FY95 but received none through the same month of FY94 while the Transportation Fund has received $170,000 less in FY95 than in FY94. Funding provided to the City Pension Plan has also increased from approximately $169,000 to $350,000. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. JDG/AA/pac Director of Finance Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE JANUARY 31, 1995 General Contingency: Ord. No. 32165 32173 CMT 051 32191 CMT 073 CMT 094 CMT 105 CMT 113 32304 CMT 120 32350 Deoa~tmen~ Contributions Commonwealth's Attorney Commissioner of Revenue Transfer to Capital Projects Office of Management and Budget City Council Personnel Management City Council Personnel Management Personnel Management Grants-in-Aid Federal Government Total Contingency Balance Balance July 1, 1994 Partnership for Urban Virginia Personnel, Furniture and Equipment Furniture - DMV Office Jail Annex Solid Waste Collection Study Fax Machines for Council Members Council Report Writing Training Strategic Planning Workshop Drug and Alcohol Testing for Commercial Driver's Licenses City Employee Pins Portion of the Virginia Department of Emergency Services 1994 Ice Storm Reimbursement Used to Increase the Contingency Balance 366,911 10,000) 13,273) 3,995) 53,589) 2,000) 9OO) 1,656) 3,540) 33,147) 3,020) 85,072 General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Jul 1-Jan 31 Jul l-Jan 31 Percentage 1993-94 1994-95 of Change 20,667,293 $ 20,941,617 1.33% 18,073,459 19,846,135 9.81% 424,428 455,389 7.29% 378,470 494,508 30.66% 545,401 759,518 39.26% 13,652,320 14,495,283 6.17% 69,902 264,329 278.14% 1,336,037 1,485,832 11.21% 63,942 143,841 124.96% 923,148 948r295 2.72% 59,134~400 $ 5%834,747 6.59% Percent of Revi~ed Revenue Revenue Eetirnate Estimatem Received 56,201,000 37.26% 43,697,750 45.42% 724,500 62.86% 716,992 68.97% 1,026,600 73.98% 29,916,682 48.45% 285,825 92.48% 2,671,399 55.62% 287,500 50.03% 1,718,500 55.18% 137,246,748 43.60% General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Oebt Service Fund Transfer to School Fund Nondepartmental Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Jan 31 1993-94 5,450,199 2,078,347 18,122,168 11,821,994 8,788,122 Current Fiscal Year Jul 1-Jan 31 Percentage Unencumbered Revised 1994-95 of Change Balance Appropriations $ 5,570,762 2.21% $ 4,120,902 $ 9,691,664 2,198,639 5.79% 1,736,310 3,935,449 18,334,873 1.17 % 14,106,703 32,440,576 12,723,601 7.63% 8,442,928 21,166,529 8,946,760 1.81% 9,722,214 18,668,974 Percent of Budget Obligated 57.48% 65.87% 56.52% 60.11% 47.92% 3,071,160 3,253,811 5.95% 1,759,676 5,013,487 64.90% 564,140 667,923 18.40% 484,923 1,152,846 57.94% 5,978,196 19,729,435 2.102.519 77~7061280 5,977,564 ( 0.01%) 2,133,101 8,110,665 20,814,125 5.50% 14,457,542 35, 271,667 4~278r490 103.49% 1,506,156 5,784,646 $ 82f766~548 6.51% $ 581469f955 $ 141~2361503 73.70% 59.01% 73.96% 58.60% 2 State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period Jul 1-Jan 31 Jul 1-Jan 31 Percentage 1993-94 1994-95 of Change 3,586,035 $ 3,805,758 6.13% $ 13,694,651 15,921,042 16.26% 767,116 757,709 ( 1.23%) 941,458 919,135 ( 2.37%) 19,862,713 20,814,125 4.79% 4r807,991 5,243,975 9.07% 43f659f964 $ 47r461f744 8.71% $ Percent of Revised Ravenue Estimates Received 7,480,506 50.88% 26,697,649 59.63% 2,342,068 32.35% 2,602,983 35.31% 35,256,394 59.04% 6,897,225 N/A 81r276r825 58.40% Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Jan 31 Jul 1-Jan 31 Percentage 1993-94 1994-96 of Chance 26,998,667 $ 28,686,661 6.25% 1,108,397 1,513,952 36.59% 1,322,119 1,306,778 ( 1.16%) 4,873,890 4,852,973 ( .43%) Current Fiscal Year Percent of Unencumbered Revised Budget Balance Appropriations Obligated $ 25,395,397 $ 54,082,058 53.04% 1,411,379 2,925,331 51.75% 1,501,193 2,807,971 4~.54% 4,091,578 8,944,551 54.26% 1,528,904 1,731,533 13.25% 1,462,758 3,194,291 54.21% 1,588,549 2,608,488 64.21% 21,201 2,629,689 99.19% 1,718,358 1,816,404 5.71% 149,013 1,965,417 92.42% 7,396.542 6,897,225 ( 6.75%) 6,897.225 N/A 46.535.426 $ 49 414 014 ~ 34.032.519 $ 83,446,533 ~ 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, 1995 BudQet General Government $ 31,568,O38 Public Safety 9,169,051 Public Works 31,200 Education 10,590,683 Recreation 44,710 Streets and Bridges 8,349,996 Sanitation Projects 4,010,156 Traffic Engineering & Communications 1,243,300 Other Infrastructure Projects 7,361,103 Capital improvement Reserve 1,317,212 Total $ 73;685;449 Expenditures Unexpended Outstanding Unencumbered To Date Balance Encumbrances Balance $ 25,950,938 $ 5,617,100 $ 731,380 $ 4,885,720 1,639,672 7,529,379 7,172,845 356,534 31,200 31,2OO 6,914,153 3,676,530 2,791,868 884,662 30,023 14,687 14,687 5,213,O54 3,136,942 667,356 2,469,586 3,087,907 922,249 802,220 120,029 1,193,090 50,210 50,210 4,337,212 3,023,891 849,369 2,174,522 1,317.212 1,317.212 $ 48,366,049 $ 25f319r400 $ 13r046~238 $ 12;273~162 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue Interest on Investments Rents Operating Supplement from General Fund Miscellaneous Revenue Total Non-Operating Revenue Net Income 1995 $ 1,905,448 1,879,403 157,498 15,171 1,389,677 274,596 5,421.793 713,509 1,723,214 465.702 2,902.425 2,519.368 112,429 1,650 3,465 10,535 128,079 $ 2~647~447 1994 $1,846,218 1,694,044 147,859 9,812 743,800 182,002 4.623,735 615,912 1,678,067 472,04Q 2,766,019 1,857,716 46,606 1,825 1,539 49,970 lf907~686 5 CITY OF ROANOKE, VIRGINIA WATER FUND JANUARY 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project New Services, Hydrants, and Lines Fire Hydrants FY 86 Project Design Carvins Cove Improvement Phase I Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Phase II Cont B-2 Carvins Cove Phase II Cont C-1 Carvins Cove Phase II Cont C-2 Fifth Street Bridge Replacement RCIT Water Storage Tank Carvins Cove Phase II Cont B-1 RCIT Water Tank Carvins Cove Phase II Cont A-1 Carvins Cove Phase II Cont A-2 VDOT Waterline Betterment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 287,216 5,666 12,103 1,868 143 1,205 323 239 905 2,400 481 12,926 813 268 296 2,106 553 1,444,261 2,085,317 63,815 97,249 2,479,193 613,513 1,255,423 929,819 46,593 30,335,682 22.631.903 $ 7.703.779 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income {Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Interest Expense Total Non-Operating Revenue {Expenses) Net Income (Loss) 1995 3,266,204 473,136 112,489 344,268 43,826 55,337 30,647 4.325.907 923,0O5 2,496,738 556.844 3.976.587 349.320 27,635 10,966 ( 6,668) 31,933 1994 82,717,686 486,889 127,864 318,671 37,708 69,548 13,058 3,771,424 868,891 2,744,539 565,882 4,179,312 (407,888) 28,705 6,109 ( 11,758) 23,056 $ 381~253 ~) 7 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND JANUARY 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment FY86 Projects Design Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewershed I/I Reduction WPCP-Chemical Storage Tanks STP Expansion Bonds - 94 Issue RCIT Sewer Line Extension Tinker Creek Interceptor Sewer Roanoke River Interceptor Sewer Renovation/Expansion - Water Pollution Control Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Ex=enditures $ 18,743 66,347 278,467 124,186 292,091 167,516 148,270 64,459 10,990 6,139 1,466 1,178,674 701 225 $ 477,449 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Operating Supplement Interest on Investments Miscellaneous Total Non-Operating Revenue Net Income (Loss) 1995 244,353 101,068 93,660 1,725 104,071 141,416 21,748 708.041 572,333 612,471 196,417 1.381.221 ( 673.180) 644,196 19,612 7,965 671,773 ${ 1~407) 1994 269,270 96,991 110,241 1,492 110,630 107,549 34.597 730,770 558,665 518,521 192,578 1.269.764 538.994) 618,631 9,543 3.822 631.996 $ 93,002 9 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND JANUARY 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Parking Lot Paving Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 189,519 3,426 192,945 $ 192.~45 10 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Operating Subsidy for GRTC Interest Expense Total Non-Operating Revenue (Expenses) Net Income 1995 $ 164,171 123,861 95,981 238,422 128,405 64.086 814,926 316,124 303,869 619,993 194,933 1994 167,670 138,002 95,845 259,746 105,731 34,167 801.161 387,851 305.282 683.133 108.028 657,211 827,000 ( 727) 1,574 3,595 628 ( 400,000) ( 425,084) ( 412,897) ( 338,516) 52,818) $ 42r115 65,602 $ 173~630 11 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Interest on Investments Operating Supplement Total Non-Operating Revenue Net Income 1995 85,660 150,866 474,20~ 710,732 715,768 285,188 14,164 1.015.120 ( 304.388) 8,880 440,750 449,63O 145.242 1994 100,449 144,618 453.678 698,745 675,579 237,685 21.024 934,288 235.543) 5,775 404,419 410,194 $ 174f651 12 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating Loss Add: Non-Operating Revenue CiW Contribution Contribution from Virginia Tech Proceeds from Brick Sales Interest on Investments Total Non-Operating Revenue Net Income 1995 1994 254,332 76,758 254.332 76,758 254.332) ( 76.758) 276,500 123,350 276,500 92,782 (1) 42,300 5.562 600,862 2161132 $ 346.530 $ 139 374 (1) Virginia Tech paid 830,568 for feasibility study and received credit toward its operating subsidy for that amount. 13 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND JANUARY 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Expenditures $ 8.812.395 8,812,395 3.256,136 $ 5.556.259 Note: This project is continued from prior years with inception to date totals. 14 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1995 ODeratJnQ Revenue Charges for Services Total Operating Revenue Ooeratinn Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperatin~l Revenue Interest Revenue Operating Supplement from General Fund Net Nonoperating Revenue Nat Income City Information Materials Management Utility Line Fleat Syatems Control Service. Services Management TOTALS 1995 1994 1.418.106 ~ 94,974 ~ 2611434 $1.761.108 ~ 211111505 $ 5.647.127 ~ 5r374,491 1,418,108 94,974 261,434 1,761~108 2,111,505 5,647,127 8,374,491 775,195 47,404 44,265 1,268,215 671,078 2,806,157 2,743,810 332,277 15,958 170,785 285,292 386,237 1,190,549 1,187,579 121,749 1,033 22.005 99,588 597,838 842,213 865~955 1.229,221 64,395 237,055 1,653,095 1,655,153 4.838.919 4.797.344 188r885 30~579 24~379 108,013 456,352 808,208 677~147 26,872 4,423 4,276 24,101 18,090 77,762 67,915 26.872 4.423 $ 215 757 $ 35,002 $ 264r644 264,644 4.276 24~101 282,734 342.406 67~915 28.655 $ 132.114 $ 739,086 $ I 150 614 $ 645~062 15 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS JANUARY 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect CIS - Other Equipment MS - Other Equipment MS - Furniture and Equipment UL$ - Furniture and Equipment ULS - Vehicular Equipment ULS - Other Equipment ULS - Sewershed Study FM - Vehicular Equipment FM - Other Equipment Total Year to Date Exaenditures $ 50,646 1,100 2,615 86O 91,451 44,673 13,133 448,866 13,8o8 667.152 16 CITY ~RER'8 OFFICE GENERAL STATEMENT OF ACCOUNTABLrrY FOR THE MONTH ENDED JANUARY 31, 1985 TO THE DIRECTOR OF FINANCE: GENERAL. STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CrTY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED JANUARY 31,1995. GENERAL ($712,999.04) $6,851,303.61 $12,399,722.82 WATER 9,601,174.66 249,917.74 501,663.06 SEWAGE 17,589,681.58 2,449,849.16 1,466,646.29 AIRPORT 5,447.97 0.00 0.00 CIVIC CENTER 812,143.47 125,682.79 262,318.24 TRANSPORTATION 80,668.29 112,312.35 91,786.34 CAPITAL 17,017,157.45 58,316.60 2,205,376.54 NURSING HOME 536,100.17 97,916.11 208,471.09 RKE CONFERENCE CEN 6,011,379.61 177,779.90 562,598.31 DEBT SERVICE 7,312,767.25 720,508.94 316,955.48 CIS 1,517,009.90 43,729.90 57,311.06 MATERIALS CONTROL 255,285.9~ 97,407.86 81,957.~3 MANAGEMENT SERVICE 242,815.79 43,578.64 34,935.41 UTILITY LINES SERV 1,326,452.20 22,514.91 47,266.01 FLEET MAINTENANCE 1,177,447.28 543,486.88 34,813.38 PAYROLL (4,684,698.01) 13,254,380.02 9,120,297.12 PENSION 725,889.11 508,613.74 750,123.44 ~::~HOOL FUND 7,400,632.94 6,262,009.06 4,045,439.22 FI)ETC 122,116.00 353,662.20 331,335.25 G RANT PROGRAMS 84.667.19 971.854.41 ~ TOTAL $66,420,138.77 $32,964,814.81 $33,349,000.38 ($4,324,533.17) 20,161 ,fl80.40 1,198,847.83 6,323,681.26 488,S08.00 235,341.15 10,610,151.54- 292,320.66 (494,033.99) 12.860.22 1,411,326.51 283,735.46 254,657.22 861,964.14 1,530,556.04 5,033,487.61 (354,427.46) 2,5~0,264.56 102,996.56 161.590.99 $46,370,976.52 I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE. VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 1995 THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOS,N.S: REPURCHASE AGREEMENTS U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOT.eJ.. DATE; FEBRUARY 16, 1995 GORDON E. PETERS, TREASURER 17 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 7 MONTHS ENDING JANUARY 31, 1995 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amoritization Total Revenue 1995 1994 3,626,500 $3,415,076 2,425,744 2,955,023 6,750,976 3,480,099 145.460 140,452 $12.948.680 $ 9.990.650 Expenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 4,266,247 $4,188,801 231,152 228,296 12,181 242,157 349,475 140,298 120,718 4,879,854 4,899,471 ~ $ 5,091.179 18 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF JANUARY 31, 1995 Assets Cash Investments: (market value - Due from Other Funds Other Assets Total Assets 1995 8162,507,245 1994 $166,331,076) 1994 484,235 1993 8( 368,746) 152,964,605 352,488 18,000 141,747,791 18.000 $153.819,328 $ 141.397.045 Liebilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Total Fund Balance Total Liabilities and Fund Balance 633,072 633.072 145,117,430 8,068,826 153,186.256 153.819.328 581,475 581,475 135,724,391 5,091,179 140.815,570 141 397045 19 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of February, 1995. No. 32393-022795. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Community Development Block Grant FY94 Unprogrammed CDBG (1-5) ............................. Economic Development (6) ............................ Community Development Block Grant FY95 Economic Development (7) ............................ Unprogrammed CDBG (8) ............................... Revenue Community Development Block Grant FY94 (9-21) ....... Community Development Block Grant FY95 (22-24) ...... 1) Unprogrammed CDBG - Rental Rehabilitation Loans 2) Unprogrammed CDBG - williamson Road Garage 3) Unprogrammed CDBG - Other 4) Unprogrammed CDBG-Home Purchase Program (035-093-9340-5180) $ 16,531 (035-093-9340-5182) 20,436 (035--093-9340-5189) 32,099 (035-093-9340-5192) 10,082 $2,877,561 124,542 1,019,665 $3,067,491 1,167,545 67,239 $2,877,561 3,067,491 5) Unprogrammed CDBG - RRHA 6) Hotel Roanoke Section 108 Interest 7) Hotel Roanoke Section 108 Interest 8) Unprogrammed CDBG - Other 9) Parking Lot Income - RRHA 10) Other Program Income - RRHA 11) Williamson Road Garage Income 12) Loan Payment - NNEO 13) UDAG Program Income 14) Critical Home Repair 15) Chemical and Paper Loan Payment 16) TAP-SRO Loan Repayments 17) Home Ownership Assistance Program 18) Interest on Program Income 19) Partnership Manual 20) Rental Rehabilitation Repayments 21) Conference Center Section 108 Interest Income 22) Shaffers Crossing Land Sale 23) Gainsboro Land Sale 24) Conference Center Section 108 Interest Income (035-093-9340-5197) $ 45,394 (035-093-9330-5135) 69,423 (035-094-9430-5135 035-094-9440-5189 035-035-1234-9402 035-035-1234-9403 035-035-1234-9407 035-035-1234-9409 035-035-1234-9412 035-035-1234-9413 (035-035-1234-9415) (035-035-1234-9420) (035-035-1234-9422) (035-035-1234-9424) (035-035-1234-9425) (035-035-1234-9440) (035-035-1234-9442) (035-035-1234-9527) (035-035-1234-9528) (035-035-1234-9542) 142,152 67,239 ( 1,209) 46,603 20,436 313 17,840 1,000 ( 10) 11,237 10,082 1,474 245 16,531 69,423 26,000 41,239 142,152 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANGE~ CiTY OF ROANOKE, VA. February 27, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of CDBG Program Income Received from Roanoke Redevelopment and Housing Authority and Other Miscellaneous Program Income Prooram Income from Roanoke Redevelopment and Housing Authority By agreement with the City of Roanoke, the Roanoke Redevelopment and Housing Authority administers a large segment of the City's Community Development Block Grant Program. The Housing Authority receives program income during the course of its administration of various projects by renting properties and by receiving loan repayments from project area residents. The Housing Authority is required to transfer this program income to the City of Roanoke. The City of Roanoke is required to use the income for community development activities. The Housing Authority has made payments to the City in the amount of $129,164 from July 1, 1993 through January 31, 1995, for the following program income: · $16,531 in rental rehabilitation loan repayments. $45,394 in other program income in excess of income previously appropriated. Other program income is primarily received from loan repayments and parking lot rentals. · $67,239 for the sale of land in Shaffers Crossing and Gainsboro. Miscellaneous ProGram Income The City has received the following miscellaneous program income: $211,575 in interest earned through January 31, 1995 on the Conference Center Section 108 $6,000,000 funds. These earnings are required by HUD to be spent on Section 108 loan repayments. · $20,436 in rental income from the Williamson Road Garage. Honorable Mayor and Members of City Council Page 2 February 27, 1995 $10,082 in loan repayments received by the City under the Home Purchase Assistance program. $32,099 in other program income relating to TAP-SRO loan repayments, interest earned on program income, and other loan repayments. This is the difference between what was previously appropriated and actually received. I recommend that City Council appropriate the total $403,356 in program income as follows: $69,423 to account 035-093-9330-5135, Hotel Roanoke Section 108 Interest. $16,531 to account 035-093-9340-5180, Unprogrammed CDBG - Rental Rehabilitation Loans. $20,436 to account 035-093-9340-5182, Unprogrammed CDBG - Williamson Road Garage. $32,099 to account 035-093-9340-5189, Unprogrammed CDBG - Other. $10,082 to account 035-093-9340-5192, Unprogrammed CDBG - Home Purchase Assistance Program. $45,394 to account 035-093-9340-5197, Unprogrammed CDBG Roanoke Redevelopment and Housing Authority. $142,152 to account 035-094-9430-5135, Hotel Roanoke Section 108 Interest. $67,239 to account 035-094-9440-5189, Unprogrammed CDBG Other. Honorable Mayor and Members of City Council February 27, 1995 Page 3 The amounts being appropriated to Unprogrammed accounts will be available for further appropriation transfers for community development purposes. Director of Finance JDG/pac Attachments c: Ila Farris, Senior Accountant MARY F. PARKER, CMC/AAE City CIerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W.. Room 456 Roanoke. Virginia 24011-1536 lelephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit) Clerk March 2, 1995 File #51-107 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, February 27, 1995, the matter of the "Big Boy" sign located on top of a building at 114 S. Jefferson Street, and a review of the City's sign ordinance was referred to you for report to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm pc: Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marlles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission