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Home My WebLink AboutCouncil Actions 03-27-95BOWLES 32403 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL March 27, 1995 3:00p. m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. ALL PRESENT. The Invocation was delivered by The Reverend W. David Bailey, Pastor, Garden City Church of the Nazarene. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: An informal meeting of the Council with candidates for the position of School Board trustee will be held at 5:15 p.m., in the Lobby of the Municipal Building. Review and consideration by the Mayor and Members of Council of the following applications for appointment to the Roanoke City School Board for terms commencing July l, 1995, and ending June 30, 1998, pursuant to Section 9-19, Preliminary Screening of Applicants, of the Code of the City of Roanoke (1979), as amended: Received and filed. File #467 C. Nelson Harris Martin D. Jeffrey Melinda J. Payne e CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 C-2 Minutes of the joint meeting of City Council, the Roanoke City School Board and City Legislators on Monday, December 12, 1994; and the regular meetings of Council held on Monday, December 12, and Monday, December 19, 1994. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on vahous authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-3 RECOMMENDED ACTION: File #15-110~132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Vir~nia (1950), as amended. A communication from Vice-Mayor John S. Edwards and Council Member Elizabeth T. Bowles requesting that the matter of funding for the Child Health Investment Partnership (CHIP) be referred to fiscal year 1995-96 Budget Study for consideration by Council. RECOMMENDED ACTION: Refer to fiscal year 1995-96 Budget Study. File #60-72-132-387 C-4 A communication fi:om Vice-Mayor John S. Edwards and Council Member Elizabeth T. Bowles requesting that the matter of funding for Virginia's Explore Park be referred to fiscal year 1995-96 Budget Study for consideration by Council. RECOMMENDED ACTION: Refer to fiscal year 1995-96 Budget Study. File #60-132-365 C-5 A communication fi:om Vice-Mayor John S. Edwards and Council Member Elizabeth T. Bowles requesting that funding for the D-Day Memorial be referred to fiscal year 1995-96 Budget Study for consideration by Council. RECOMIVlENDED ACTION: Refer to fiscal year 1995-96 Budget Study. File #60-132- 518 C-6 A communication fi:om Vice-Mayor John S. Edwards requesting that the matter of including City retirees in the City employees' health insurance plan be referred to fiscal year 1995-96 Budget Study for consideration by Council. RECOMMENDED ACTION: Refer to fiscal year 1995-96 Budget Study. File #58-60-132-184-429 C-7 A communication from Vice-Mayor John S. Edwards requesting that the matter of increasing the income limits required for elderly and disabled citizens to qualify for real estate tax relief from $24,000.00 to $26,000.00, be referred to fiscal year 1995-96 Budget Study for consideration by Council. RECOMMENDED ACTION: Refer to fiscal year 1995-96 Budget Study. File #60-79-132-353 C-8 A communication from L. Elwood Norris, Chairperson, Board of Zoning Appeals, transmitting the Board's Annual Report for the year 1994. RECOMMENDED ACTION: Receive and file. File #51-109 REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: a. OTHER HEARING OF CITIZENS: Complaints of residents with regard to crime in the Wasena neighborhood were referred to the City Manager and the Roanoke Neighborhood Parmership for investigation and report to Council. File #5-66-165-488 4. PETITIONS AND COMMUNICATIONS: A comm~mication from Mayor David A. Bowers recommending that the regular meeting of City Council scheduled for Monday, May 8, 1995, convene at 2:00 p.m., instead of 3:00 p.m., in order to accommodate Student Government Day activities; and a report of the City Attorney transmitting a measure in connection therewith. Adopted Ordinance No. 32403-032795. McCadden voted no.) File #132-304 (6-1, Council Member 4 A communication from Hatwell M. Darby, Jr., Attorney, representing the Industrial Development Authority of the City of Roanoke, requesting approval of the issuance of not to exceed $110,000,000 of the Authority's Hospital Revenue Bonds, Series 1995, for the purpose of (1) financing a portion of the costs of a Project, (2) refimding Prior Bonds, (3) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project, and (4) paying certain expenses incurred in connection with authorization and issuance of the Bonds. Adopted Resolution No. 32404-032795. (7-0) File #53-207 A communication from the Roanoke City School Board recommending appropriation of funds to certain school grant accounts; and a report of the Director of Finance concurring in the request. Adopted Budget Ordinance No. 32405-032795. (7-0) File #60-236-467 5. REPORTS OF OFFICERS: a. CITY MANAGER: None. ITEMS RECOMMENDED FOR ACTION; 1. A briefing and request for appropriation of funds in regard to the Roanoke River Flood Reduction Project. Adopted Budget Ordinance No. 32406-032795 and Resolution No. 32407-032795. (7-0) File #60-237-405 5 A report recommending award of concession privileges to Roanoke Valley Youth Soccer Club, Inc., to sell soccer related merchandise at the River's Edge Sports Complex on May 27, 28 and 29, 1995. Adopted OrdInance No. 32408-032795. (7-0) The City Manager and the City Attorney were requested to review Section 24-5, Concessions, of the Code of the City of Roanoke (1979), as amended, to determine if certain requests for concession privileges may be handled administratively, pursuant to specific guidelines to be approved by Council. File #24-58-67-169-304 A report recommending approval of Change Order No. 1 to the City's contract with Aaron J. Conner General Contractor, Inc., in the mount of $28,442.35, in connection with the Carvins Cove Filter Plant Improvements - Phase II, Contract A-1 project. Adopted Ordinance No. 32409-032795. (7-0) File #468 A report recommending authorization to purchase tracks and related equipment for various City departments. Adopted Resolution No. 32410-032795. abstained from voting.) File #20-32-111-144-183-270-472-514 (6-0, Mayor Bowers A report recommending appropriation of htter control supplemental grant funding, in the amount of $3,802.00, for transfer to the Clean Valley Council. Adopted Budget Ordinance No. 32411-032795. (7-0) File #60-236-265 b. DIRECTOR OF FINANCE: A financial report for the month of February, 1995. Received and filed. File #10 A report transmitting the City's 1995 Fee Compendium for consideration by Council. Adopted Resolution No. 32412-032795. (7-0) File #60-289 c. CITY ATTORNEY: A report addressing City Council's role in cable television rate regulation. Received and fried. File #448 A report transmitting a measure providing for one additional regular meeting of City Council for the month of April, 1995 only. Adopted Ordinance No. 32413-032795. (6-1, Council Member McCadden voted no.) File #132-247-258 6. REPORTS OF COMMITTEES: A report of the committee appointed to tabulate bids received for Contract 2, Repairs to the Jefferson Street Bridge over Norfolk Southern Railway, recommending execution of a contract with English Construction Co., Inc., in the amount of $505,725.00; execution of an agreement with Norfolk Southern Railway, in the mount of $7,485.00, for watchman and flagging protection; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance No. 32414-032795 and Resolution No. 32415-032795. (7-0) File #102-223 A report of the Water Resources Committee recommending acquisition of additional property rights needed by the City for the Walnut Avenue Bridge Replacement project. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32416-032795. (7-0) File #2-102-166-468 A report of the Water Resources Committee recommending execution of an agreement with Appalachian Power Company authorizing installation of overhead power lines to serve the Carvins Cove Filter Plant across portions of City-owned property located in Roanoke County and Botetourt County, and assigning to Appalachian Power Company certain easements to be acquired by the City. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32417 on first reading. (7-0) File #28-29-166-468 A report of the Water Resources Committee recommending execution of an agreement with Appalachian Power Company providing for upgrading of existing power lines and relocation of four existing poles across portions of City-owned property located along Bennington Street, S.E. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32418 on first reading. (7-0) File #29-166-468-514 7. UNFINISHED BUSINESS: Consideration of expansion of the Mill Mountain Development Committee. Council authorized expansion of the Mill Mountain Development Committee to a number to be recommended by the Committee, Council Member Wyatt voted no. File #67-110 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: None. CERTIFICATION OF EXECUTIVE SESSION. (7-0) Appointed the following persons: Douglas C. Waters File #15-51-110 Board of Zoning Appeals John D. Baldridge, III File #15-110-450 Economic Development Commission Reappointed W. Robert Herbert as a Commissioner of the Hotel Roanoke Conference Center Commission. File #15-110-247-258 City Clerk's Office City of Roanoke, Virginia March 31, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Resolution No. 32404-032795 Budget Ordinance No. 32405-032795 Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32408-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Budget Ordinance No. 32411-032795 Resolution No. 32412-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No, 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Resolution No. 32404-032795 Resolution No. 32407-032795 Ordinance No. 32408-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Budget Ordinance No. 32411-032795 Resolution No. 32412-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City of Roanoke, Virginia March 31, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Resolution No. 32404-032795 Budget Ordinance No. 32405-032795 Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32408-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Budget Ordinance No. 32411-032795 Resolution No. 32412-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Phillip D. Sparks Acting Chief Economic Development Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measure that pertains to your department: Resolution No. 32404-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32405-032795 Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32408-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Budget Ordinance No. 32411-032795 Resolution No. 32412-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia March 31, 1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measure that pertains to your directorate: Ordinance No. 32413-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measure that pertains to your directorate: Ordinance No. 32413-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32409-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, Mamh 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC, City Clerk's Office City of Roanoke, Virginia March 31, 1995 Ellen S. Evans Construction Cost Clerk Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32409-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Sarah E. Fitton Real Estate Agent Roanoke, Virginia Dear Ms. Fitton: I am attaching copy of the following measure that pertains to the Engineering Department: Ordinance No. 32416-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia March 31, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 John W. Coates, Manager Parks, Recreation and Grounds Maintenance Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32408-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 Deborah J. Moses, Chief Billings and Collections Roanoke, Virginia Dear Ms. Moses: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32408-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 The Honorable Marsha Compton Fielder Commissioner of the Revenue Roanoke, Virginia Dear Ms. Fielder: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32408-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Resolution No. 32410-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measure that pertains to your department: Resolution No. 32410-032795 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 31, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32406-032795 Resolution No. 32407-032795 Ordinance No. 32408-032795 Ordinance No. 32409-032795 Resolution No. 32410-032795 Budget Ordinance No. 32411-032795 Ordinance No. 32413-032795 Budget Ordinance No. 32414-032795 Resolution No. 32415-032795 Ordinance No. 32416-032795 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 March 27, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:se MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File g60-72-132-387 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Vice-Mayor Edwards and Council Member Bowles requested that the matter of funding for the Child Health Investment Partnership (CHIP) be referred to fiscal year 1995-96 Budget Study for consideration by Council. On motion, duly seconded and unanimously adopted, Council concurred in the request and referred the matter to fiscal year 1995-96 Budget Study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Offica of Management and Budget March 27, 1995 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia 24011 Mayor Dear Members of Council: We respectfully request that the following item, Child Health Investment Partnership (CHIP), be referred to the 1995-1996 Budget Study. This program is an invaluable resource in our community and is worthy of further support and consideration. We request that this referral be placed on the Consent Agenda at the March 27, 1995 Council meeting. Sin~e. rely, Elizabeth T. Bowles Council Member John S. Edwards Vice-Mayor MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 95D2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #60-132-365 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Vice-Mayor Edwards and Council Member Bowles requested that the matter of funding for Virginia's Explore Park be referred to fiscal year 1995-96 Budget Study for consideration by Council. On motion, duly seconded and unanimously adopted, Council concurred in the request and referred the matter to fiscal year 1995-96 Budget Study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; M. Rupert Cutler, Executive Director, Virginia's Explore Park, P. O. Box 8508, Roanoke, Virginia 24014-8508 James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget March 27, 1995 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia 24011 Mayor Dear Members of Council: We respectfully request that the following item, Virginia's Explore Park, be referred to the 1995-1996 Budqet Study. This project is an invaluable resource in our communit~ and is worthy of further support and consideration. We request that this referral be placed on the Consent Agenda at the March 27, 1995 Council meeting. Elizabeth T. Bowles Council Member John S. Edwards Vice-Mayor MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #60-132-518 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Vice-Mayor Edwards and Council Member Bowles requested that funding for the D-Day Memorial be referred to fiscal year 1995-96 Budget Study for consideration by Council. On motion, duly seconded and unanimously adopted, Council concurred in the request and referred the matter to fiscal year 1995-96 Budget Study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget March 27, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Members of Council: We respectfully request that the following item, the D-Day Memorial, be referred to the 1995-1996 Budget Study. This project is an invaluable resource in our community and is worthy of further support and consideration. We request that this referral be placed on the Consent Agenda at the March 27, 1995 Council meeting. Elizabeth T. Bowles Council Member John S. Edwards Vice-Mayor MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File g58-60-132-184-429 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Vice-Mayor Edwards requested that the matter of including City retirees in the City employees health insurance plan be referred to fiscal year 1995-96 Budget Study for consideration by Council. On motion, duly seconded and unanimously adopted, Council concurred in the request and referred the matter to fiscal year 1995-96 Budget Study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget March 27, 1995 The Honorable David A. Bowers, and members of City Council Roanoke, Virginia 24011 Mayor Dear Ladies and Gentlemen: This is to request that the matter of including City retirees in the City employee's health insurance plan be included in the 1995-96 budget study. I would request that this referral be placed on the Consent Agenda at the March 27, 1995 Council meeting. Sincerely, John S. Edwards Vice-Mayor JSE/jkl MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk March 30, 1995 File g60-79-132-353 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Vice-Mayor Edwards requested that the matter of increasing the income limits required for elderly and disabled citizens to qualify for real estate tax relief from $24,000.00 to $26,000.00, be referred to fiscal year 1995-96 Budget Study for consideration by Council. On motion, duly seconded and unanimously adopted, Council concurred in the request and referred the matter to fiscal year 1995-96 Budget Study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 27, 1995 The Honorable David A. Bowers, Mayor and Members of the Roanoke City Council Roanoke, Virginia Council Members: Elizabeth T. Bowies John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt Ladies and Gentlemen: As you know, at the present time Roanoke City homeowners 65 years of age or older and persons less than 65 years of age determined to be permanently and totally disabled with a combined gross income not exceeding $24,000.00 and a combined net worth of $75,000.00 are eligible to receive a freeze on real estate taxes. Therefore, I would request that Council consider, during 1995-96 budget study, the matter of increasing the income limits required for elderly and disabled persons to qualify for real estate tax relief from $24,000.00 to $26,000.00. Neighboring jurisdictions in Roanoke County and the City of Salem currently allow real estate tax relief when the gross combined income of the homeowner is under $30,000.00, according to the attached article from the March/April 1995 edition of ~. I have been advised that the current income limit of $24,000.00 with combined net worth of $75,000.00 was set in 1994; in 1993 the income limit was set at $22,000.00 and prior thereto the income level was $20,000.00. In view of normal inflation and the income level of neighboring jurisdictions, it is only equitable and fair to our seniors and disabled persons to include in the 1995-96 budget study the matter of increasing the income limit to at least $26,000.00. Therefore, I would request that the matter be placed on the Consent Agenda for the March 27, 1995, City Council meeting for referral to 1995-96 budget study. Sincerely, John S. Edwards Vice-Mayor JSE:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk March 30, 1995 File #51-109 L. Elwood Norris, Chairperson Board of Zoning Appeals 3818 Park Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Norris: The 1994 Annual Report of the Board of Zoning Appeals was before the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, Board of Zoning Appeals Roanoke City Board of Zoning Appeals March 20, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: 1994 Board of Zoning Appeals Annual Report On behalf of the Board of Zoning Appeals, I am pleased to forward to you the 1994 Annual Report of the Board. As indicated in the report, the Board heard 69 variance requests, 28 special exception requests and two (2) interpretations of the City's zoning ordinance during calendar year 1994. As you may be aware, two (2) long-time Board members, as well as myself, were not eligible for reappointment after our terms expired in 1994. Mr. Walter L. Wheaton served since 1981 and Mr. T. E. Roberts since 1978. ! have also served on the Board since 1957, and to date, continue to serve until my replacement appointment has been made by you.. We were pleased to have two of our three vacancies filled in 1994 by Mr. W. G. "Bill" Light and most recently by the appointment of Ms. Louise Williams. We appreciate the cooperation Council has given us and look forward to another year of service to the citizens of the City of Roanoke. Respectfully submitted, ~'~ ~ _ L. Elwood Norris, Chairman Roanoke City Board of Zoning Appeals /f CC: City Manager City Attorney Zoning Administrator Chief, Planning and Community Development Director of Finance Director of Public Works Room 167 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2250 Roanoke City Board of Zoning Appeals Appointment of the Board The Council of the City of Roanoke appoints a Board of Zoning Appeals in accordance with enabling legislation as set forth by the Commonwealth of Virginia, which provides that the said Board of Zoning Appeals may, in appropriate cases and subject to appropriate conditions and safeguards, vary the application of the terms of the zoning ordinance in harmony with its general purpose and intent and in accordance with general or specific rules therein contained. Membership of the Board The Board of Zoning Appeals shall consist of five members, each to be appointed for a term of three years and removable for just cause by City Council, upon written charges and after a public hearing. Vacancies shall be filled for the unexpired term of any member whose term becomes vacant. Members may be reappointed and may serve up to three consecutive three-year terms. Powers of the Board The Board is appointed by City Council to act as a discretionary administrative body to hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by administrative officials in the enforcement of the zoning ordinance adopted pursuant thereto. The Board is charged with the responsibility to hear, decide and authorize special exceptions to the terms of the zoning ordinance based upon certain criteria and findings as specified in the ordinance; and to hear, decide, and authorize, upon appeal in specific cases, a variance from the terms of the zoning ordinance that would not be contrary to the public interest where a literal enforcement of the provisions of such ordinance would result in unnecessary hardship, provided in all cases, the spirit of the ordinance shall be observed and substantial justice done. Summary of Board Action. 1994 During calendar year 1994, the Board heard 69 variance requests, 28 special exception requests, and 2 requests for interpretations. The Board granted 3 variances in the floodplain and no decisions of the Board were appealed to Court. A brief synopsis of each request is set out in Appendix A. Summary Variances Approved 63 Variances Denied 3 Variances Approved in the floodplain 3 69 Requests Withdrawn Special Exceptions Approved25 Special Exceptions Denied 3 28 Interpretations 2 Attendance Record - 199'~ During 1994, the Board held 11 public meetings. Attendance was as follows: Board Member Robert R. Copty W. G. "Bill" Light (appointed 2/94) # of Meetings Present 11 10 of 10 L. Elwood Norris 10 Richard A. Rife 9 T. E. Roberts (term expired 1/94) 1 of 1 W. L .Wheaton 7 1994 VARIANCE. REQUESTS 104-94-A Loma M.' Hall 2853 Larkview Circle, SW front yard setback 2/8/94 Gr~nted 105-94-A James and Cynthia Gfifllth 2121 C~rter Road, SW 6' fence in front yard 2/8/94 Granted 106-94-A Coy Bowling 801 Bridge Street, SW front yard ~etback/gas island eanopy 2/8/94 Granted 108-94-A Colette Hin~on 4821/4825 William~on Ro~d new lot width variance 2/8/94 Granted 109.94-A Perception Medi~ Group 1848 Clay Street front yard setback/ 2/8/94 Granted expamion of nonconforming building 11-94-3 Jack Ellinwood/John Penn 1929 Patterson Avenue, SW front/side yard ~etback for existing building 3/8/94 Granted 12-93-A(4) Kermit E. Hale Avenel Avenue ~w~nd front yard setback (10') 4/5/94 Granted 14-94-A(4) Forid Na~ff 1902 Memorial Avenue, SW O' ~etback of commercial parking lot fi'em 4/5/94 Granted 16-94-A(4) Village Store, Inc. 3902 Melrose Avenue, NW front yard setback/gas island canopy 4/5/94 Granted 17-94-A(4) Colin and Ruth Brown 4509 Belford Street, SW front yard setback (porch extension) 4/5/94 Denied 19-94-A(4) Benjamin S. Motley 1702/04 Greenwood Road, step~fi'etaining wall/ 4/5/94 Granted front yard setback 20-94-A(4) Mar~ C. Furr 2412 Labumum Avenue, SW rear yard ~etback for detached garage 4/5/94 Granted 22-94-A(4) Dor~ld E. Wil~ 1307 Summit Avenue front yard setback (20') 4/5/94 Granted 23-94-A(4) D. Jeff./Parkhill 1414 Town Square Blvd parking ~etback fi.om right-of-way 4/5/94 Granted 27-94-A(4) Stuart A. Barbonr, Jr. 239 Ca~ell Lane rear yard ~etback (17') 4/5/94 Granted 28-94-A(4) Grant Communication~ I 2618 Colonial Avenue, SW height of tran~mi~ion tower (60') 4/5/94 Granted 132o94-A(4) Eli~beth Arden 4411 Plantation Road, NE acce~aoty structureffront yard 4/5/94 Gt~nted 104-94-1 Claudine Brooks 1071 Glenn Ridge Road carport extension 1/4/94 Withdrawn 18-94.-5 Roy C. Kinsey 2322/2324 Broadway Avenue front yard setback (20') 5/3/94 Granted 19-94-5 Collette Fields Hinson 3322 Melrose Avenue side yard setback 5/3/94 Granted rear yard setback 21-94-6 Brcaddus and Luann 116 27th Street ' fi'ont yard setback (24.6') 6/7/94 Granted Fitzpatrick 23-24-6 John and William Bright 907 4th Street increase s.f. floor area for miniwarehouse/ 6/7/95 Granted Vacant parcel @ 4th and increar~: in number o~ employees Mountain 25-94-6 Gear/C. Sug~er 2015 Mount Vernon Road rear yard setback (17') 6/7/94 C~nted 26-94-6 Jamea M. johnston 1340 Hidden View Road aide yard setback (2') 6/7/94 Granted 30-944 F~ C. Pace, II Vacant 1o~ on Hollim Road decrease in required s.f. in ol~ce floor 6///94 Granted space/side yard setback (18') 34-9445 A. Nelson Simpron 1924 Main Street second front yard setback (7.2') 6/7/94 Granted 36-94-6 Clark Crawler vacant parcels/Brandon and fiont yard setback (15') 6/7/94 C, tanted Belle Alre Circle 27-94-A Rcaonke City School 1115 Sherwood Avenue nonconforming status continuation/ 7/12/94 Granted Board off-street parking 32-94-A William P. Wallace, Jr. 3125 Scmerset Street, SW side yard setback ac. ee~ssot¥ structure (4') 7/12/94 Granted 33-94-A Richard C. Firebaugh 346 Day Avenue, SW 5 instead of 3 dwelling units/2 located in 7/12/94 Granted accesm~ structure 38-94-A Alfred Cabbler 2012 Rorer Avenue, NW reinstate nonconforming statu~ to property 7/12/94 Granted (commercial use) 40-94-A Keith Austin 2309 Franklin Ruad, SW height for billboard to 30'9' 7/12/94 Granted Lamar Advertising) 41-94-A Southern Clauic Auto Orange/Hotlim, NE front yard setback for canopy (14') 8/9/94 Granted Wash 42-94-A Mike C~rk (Susan Tower) 3296 Somerset Street, SW side yard setback (2.5') 8/9/94 ~nted 'rear yard setback (12.5') 44-94~A Marion B. Williams 1218 6th Street, SE side yard setback (2.6') 8/9/94 Gr~nted 45-94-A Communi~ Hospital 101 Elm Avenue, SE signage (# and # per street front) 8/9/94 ~tanted 46-94-A C~emical & Solvents, Inc. 1140 Industrial Avenue, SE flo~l plain building elevation (0) 8/9/94 Granted 48-94-A Keith Austin 2309 Franklin Road, SW billboard relocation/height variance 05'} 8/9/94 Tabled (Lamar Advertising) 10/4/94 Granted 51-94V-A Joe Lynwood Gfissom Cvrstal Spring/Richelieu front yard setback (20') 9/6/94 Denied side yard setback (5.5') 53-94-A Shelton Reid 3623 Round Hill Avenue, aoeer~ty structure in fiont yard 10/4/94 Granted 54-94V-A Worth, Inc. ! 2635 Robin Hood Road, SE rear yard setback (21') 10/4/94 Granted 55-94V-A Parsell & geigier We*tchester Avenue, SW side yard setback 10/4/94 Tabled/ Withdrawn 57-94V-A Ronald W. Ham 1916 Fallon Avenue, SE front yard ~etback (21') 11/8/94 Denied acoessoty structure in front yard 68-94V-A Chri*topher and Tracv 2211 Wycliffe Avenue, SW rear yard setback (existing/new units) 12/6/94 Tabled Nd*on front yard setback (nonconforming house) subdivision lot square footage 13-94-3 Bland A. Painter 3425 Orange Avenue, NE front yard setback 3/8/94 Withdrawn 59-94V-A D. Jefft¥ Parkhill 4404 Williamson Road, NW rear yard setback (10') 11/8/94 Granted 61-94V-A I.L. Ward, Sr. Melrme/Adawa Sr~et, NW radio trammi~sion tower height 11/8/94 Denied 62-94V-A ! Frank W. Martin 2510 Johmon Avenue, NW off-street parking area right-of-way setback 11/8/94 Granted outdoo~ storage in second front yard setba& O') 64-94V.A Gilbert Butler, Jr. 378'/Southway Drive, SW second front yard setback (5')/ 12/6/94 Granted accessory structure in front yard 65-94V-A Edwin C. Hall Cussell Lane/Baneroft Drive front yard setback (25') 12/6/94 Granted 66-94V-A Grady Gregov/, Jr. 1714 9th Street, SE con*truction in flood plain/O' elevation 12/6/94 Granted front yard setback (12.52') 1994 SPECIAL EXCEPTION REQUESTS 107-94-A R~ M~ 3031 Sh~nd~h Valley tow~eck~ ~ ~th a~ 2~D4 ~nted at~ yard 7-94-1 ~ ~ev~ 422 ~g ~ Av~ue, ~uW ml~e ~u~ti~ 3~4 ~nted SW No t~e l~t 111-94-A Patfic~ ~k~ 1218 ~s Av~ue m~ic ~tudio/du~i~ti~ s~ 2~4 ~nted T~e limit 3 12-94-A Jack ~l~w~ P~ 1929 Patt~ Argue ~p ~re ~cfliw~ cli~ts 3~4 ~nted No t~e I~t 10-94-3 Bland Pa~t~, III 3425 ~n~ Argue, NE f~t f~ r~mumnt 3~4 ~nted 18-94-A(4) ~ M. R~ 1157 K~ Argue, SW ~nal h~e ~u~tio~ cm~ ~g 4/5~4 ~nted No t~e l~t 21-94-A(4) T~ Y~g 3832 Wfll~ Rind ~ ~r I~fincid~tal ~int~n~/re~ 4/5~4 ~ntM 24-94-A(4) J~ ~ P~ 27~ Wfllia~ Rind ~ ~r lotfindd~tal ~t~n~/re~ 4/5~4 ~nted 25-94-A(4) ~ld K. Ste~l~l 1717 Wa~ T~ ~ and ~t 4/5~4 ~ntM S~ 22-94-6 I J~ and Wfll~m B~t ~t ~l~m~ and ~reh~ ~ ~t~g ~tmct~e 6~4 ~nted 4th, SE 28-94-6 New ~fe T~e 5745 ~ R~d ~te ~d~t~n a~d~y 6~4 ~nted No t~e l~t 29-94-6 L C. Pa~, II ~nt Iot~oll~ R~d ~1 and ~ioml ~ 6~4 ~nted 31-94-6 SMr~ ~ Hawl~ 3726 ~ hne fl~l d~l ~ce ~cu~tion 6~4 ~nted No time l~t 35-94-6 Jam~ C. W~t 4313/4331 ~ve R~d ~f dd~g ~n~ 6~4 ~nied 37-94-6 ~an Molim 1146 M~eh~d Avenue t~ re~l t~ts ~ ~rk 6~4 ~nted 1 week t~e l~t 20-94-A Jimmy ~ Ra~ 515 13th Street, SW auto ~int~y shop 7/12~4 ~nied No time limit 39-94-A Alfred Cabbler 2012 Rorer Avenue, NW change from one nonconforming use to 7/12/94 Granted another (restaurant) No time limit 47-94-A Robert Thomas 504 13th Street, SE change from one nonconforming use to 8/9/94 Granted another (used car lot) 30 days to dear the lot 43-94-A BRT Properties, Inc. 1814 Hollins Road, NE tmctor trailer dealership/with incidental 8/9/94 Granted repairs 48-94S-A Tracy Hicks 1021 Mecca Street, NE beauty salon/home occupation 9/6/94 Granted 5 year time limit 49-94S-A Roy J. Mitchell 1003 Lafayette Blvd, NW change in one nonconforming use to 9/6/94 Continued another (antique to beauty salon) 10/4/94 Granted 50-94S-A Luella Wesley 2710 Wilshire Avenue, SW custom sewing service/home occupation 9/6/94 Granted S year time limit 52-94S-A Bland and Betty Painter Wonju and Franklin, SW fast food restaurant 9/6/94 Granted 56-94S-A Jennifer Price and Ethel 1315 Staunton Avenue, NW adult home with 8 clients 11/8/94 Granted Brovm 5 year time limit 58-94S-A Henry and Kimberly Orange and Walton, NE , fast food restaurant 11/8/94 Granted Caldwell 60-94S-A I.L. Ward, Sr. Melrose and Adams, lqW radio transmission tower 11/8/94 Denied 63-94S-A ! Doug Trout 752 Orange Avenue, NE auto paint/hody shop 11/8/94 Granted 1994 INTERPRETATIONS 24-94-6 C~roline M. LaPrad 609 Walnut Avenue definition of kennel 6/7/94 Denied 67-941-A ! Edward A~ Natt C~/stal Spring and Richelieu legal lot of record 12/6/94 Tabled MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I 536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #5-66-165-488 W. Robert Herbert City Manager Roanoke, Virginia Madam K. Alam, Coordinator Roanoke Neighborhood Partnership Roanoke, Virginia Dear Mr. Herbert and Ms. Alam: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, complaints of residents with regard to crime in the Wasena neighborhood were referred to you for investigation and report to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; Mr. Joseph F. Nash, 1202 Kems Avenue, S. W., Roanoke, Virginia 24015 Ms. Terri A. Beck, 1214 Howbert Avenue, S. W., Roanoke, Virginia 24015 Ms. Sonny Widener, 1422 Main Street, S. W., Roanoke, Virginia 24015 William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development George C. Snead, Jr., Director, Public Safety M. David Hooper, Chief, Police Department MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254I March 30, 1995 File #132-304 SANDRA H. EAKIN Deputy City Clerk The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I am enclosing copy of Ordinance No. 32403-032795 providing that the City Count~ meeting of May 8, 1995, will commence at 2:00 p.m., in the Council Chamber, Room 45~., Municipal Building. Ordinance No. 32403-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc~ W. Robert Herbert, City Manager James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney Willard N. Claytor, Director of Real Estate Valuation Robert H. Bird, Municipal Auditor George C. Snead, Jr., Director, Public Safety William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations Glenn D. Radcliffe, Director, Human Resources Marion Vaughn-Howard, Youth Planner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2?th day of March, 1995. No. 32403-032795. AN ORDINANCE providing that the City Council meeting of May 8, 1995, only, will commence at 2:00 p.m. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The regular meeting of City Council to be held on May 8, 1995, shall commence at 2:00 p.m. in the Council Chambers, Room 450, Municipal Building, in the City of Roanoke. In all other respects, such meeting shall conform to City Council's Rules of Procedure as set forth in S2-15, Code of the City of Roanoke (1979), as amended. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. WILBURN C. DIBUNG, JR. CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 March 27, 1995 WILLIAM X. PARSONS STEVEN J. TALEVI KATHLEEN MARIE KRONAU GLADYS I.. YATES The Honorable Mayor and Members of City Council Roanoke, Virginia Re: City Council meeting of May 8~ 1995 Dear Mayor Bowers and Council Members: In order to accommodate Student Government Day, the Mayor has requested that the City Council meeting of May 8, 1995, commence at 2:00 p.m. rather than 3:00 p.m. I am attaching an ordinance which will accomplish this purpose. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f Attachment cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 March 13, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Student Government Day will be held on Monday, May 8, 1995. So that our students will have an opportunity to participate in the City Council meeting, I would respectfully propose that the regular meeting of the Roanoke City Council convene at 2:00 p.m., instead of 3:00 p.m. on that date only. To that end, I have requested that the City Attorney prepare the proper measure for Council's consideration on Monday, March 27, 1995. Best personal regards. Sincerely, David A. Bowers Mayor DAB: sm pc: Wilburn C. Dibling, Jr., City Attorney MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 30, 1995 File #53-207 SANDRA H. EAKIN Deputy City Clerk Ham/ell M. Darby, Jr., Attorney Glenn, Flippin, Feldmann and Darby P. O. Box 2887 Roanoke, Virginia 24001 Dear Mr. Darby: I am enclosing copy of Resolution No. 32404-032795 requesting approval of the issuance of not to exceed $110,000,000.00 aggregate principal amount of one or more series of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project) Sedes 1995, to the extent required by Section 147 of'the Internal Revenue Code of 1986, as amended. Resolution No. 32404-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: W. Bolling Izard, Chairperson, Industrial Development Authority, P. O. Box 2470, Roanoke, Virginia 24010 Margaret R. Baker, Secretary, Industrial Development Authority, 310 First Street, S. W., Roanoke, Virginia 24011 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th Day of March, 1995 No. 32404-032795. A Resolution of the City Council of the City of Roanoke, Virginia authorizing, among other things, the issuance of not to exceed $110,000,000 aggregate principal amount of one or more series of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project) Series 1995, to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended. WHEREAS, the City of Roanoke, Virginia (the "City") is a political subdivision of the Commonwealth of Virginia exercising public and essential governmental functions pursuant to the Constitution and laws of the Commonwealth of Virginia; and WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") is a political subdivision of the Commonwealth of Virginia and is authorized under Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act"), to issue revenue bonds for the purpose of facilitating the financing or refinancing of certain projects required or useful for health care purposes; and WHEREAS, Roanoke Memorial Hospitals ("RMV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHRV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Giles Memorial Hospital, Incorporated ("GMH") is a private nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Pearisburg, Giles County, Virginia; and WHEREAS, The Radford Community Hospital, Incorporated ("RCH") is ~ private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the BWNY/163771.1/64240/00006/1675 March 14, 1995 Commonwealth of Virginia, which owns and operates a health care facility located in the City of Radford, Virginia; and WHEREAS, Bedford County Memorial Hospital, Incorporated ("BCM~") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Bedford, Virginia; and WHEREAS, Franklin Memorial Hospital ("FMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, Saint Albans Psychiatric Hospital, Inc. ("SAPH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in Pulaski County, Virginia; and WHEREAS, the Roanoke Authority has by resolution adopted February 7, 1995 (the "Roanoke Authority Inducement Resolution") evidenced its desire to issue one or more series of its revenue bonds for the following purposes: (I) (a) financing for RMH a portion of the costs of (i) renovating certain portions of the existing RMH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the RM~ hospital facilities (the "RMI{ Project"), (b) financing for CHRV a portion of the costs of (i) renovating certain portions of the existing CHRV hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the CHRV hospital facilities (the "CHRV Project"), (c) financing for GMH a portion of the costs of (i) renovating certain portions of the existing GM}{ hospital faci~ities~ and/or (bi) acquiring certain capital equipment for use in or in connection with the GMH hospital facilities (the "GM}{ Project"), (d) financing for BCMH a portion of the costs of (i) renovating certain portions of the existing BCMI{ hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the BCM~ hospital facilities (the "BCM~ Project"), (e) financing for RCH a portion of the costs of (i) renovating certain portions of the existing RCH hospital facilities, (ii) design, planning, site preparation and construction relating to the building of an approximately 75-bed replacement hospital facility and related parking and other ancillary facilities to be located in Montgomery County, Virginia, and/or (iii) acquiring certain capital equipment for use in or in connection with the RCH hospital facilities (the "RCH Project"), (f) financing for FMH a portion of the costs of (i) renovating certain portions of the existing FM/q hospital facilities, (ii) acquiring, constructing, renovating and equipping an approximately 7,000 square foot BWNY/163771.1/64240/00006/1675 Man:h 14, 1995 2 medical office and professional building and related parking, and/or (iii) acquiring certain capital equipment for use in or in connection with the FM/~ hospital facilities (the "FMM Project,.), and (g) financing for SAPM a portion of the costs of (i) renovating certain portions of the existing SAPH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the SAPM hospital facilities (the "SAPM Project") (the RM~ Project, the CMRV Project, the GMH Project, the BCMM Project, the RCH Project, the FMH Project and the SAPM Project are hereinafter collectively referred to as the "Project"); (II) refunding certain bonds previously issued on February 19, 1992 by the Roanoke Authority for the benefit of RMH, CMRV, GMM, BCMH and RCH (the "Prior Bonds") the proceeds of which were used to (i) finance for RMH a portion of the costs of (a) renovating certain portions of the RMM hospital facilities and (b) acquiring certain capital equipment for use in or in connection with the RM}{ hospital facilities, (ii) finance for CMRV a portion of the costs of (a) renovating certain portions of the CMRV hospital facilities and (b) acquiring certain capital equipment for use in or in connection with the CMRV hospital facilities, (iii) finance for GMM a portion of the costs of (a) expanding and renovating the emergency room, (b) renovating certain other portions of the GMH hospital facilities and (c) acquiring certain capital equipment for use in or in connection with the GMH hospital facilities, (iv) finance for BCMM a portion of the costs of (a) renovating certain portions of the BCMH hospital facilities, and (b) acquiring certain capital equipment for use in or in connection with the BCM~ hospital facilities, (v) finance for RCM a port£on of the costs of (a) expanding and renovating the emergency room, radiology and admissions areas, (b) renovating certain other portions of the RCM hospital facilities, and (c) acquiring certain capital equipment for use in or.in connectio~ with the RCM hospital facilities, (vi) refund certain bonds previously issued on December 11, 1985 by the Roanoke Authority for the benefit of RMH the proceeds of which were used to finance or refinance the acquisition and installation of certain fixtures, furniture, machinery and equipment for use in the RM~ hospital facilities and to refund certain other bonds of the Authority issued on August 31, 1988 for the benefit of RMH; (vii) refund certain bonds previously issued on July 21, 1989 by the Industrial Development Authority of the City of Bedford, Virginia for the benefit of BCM~ the proceeds of which were used to finance the renovation of certain portions of the BCMH hospital facilities and the acquisition of certain capital equipment for use in the BCM~ hospital facilities and to refund certain other existing indebtedness of BCM~ the proceeds of which were used to construct, renovate and equip the BCMH hospital facilities, (viii) refund certain bonds previously issued on July 21, 1989 by the Industrial Development Authority of the City of Bedford, Virginia for the benefit of GMM the proceeds of which were used to finance or refinance renovations to the GMM hospital facilities and the acquisition of BWNY/163771.1/64240/00006/1675 Mar~h 14, 1995 3 certain capital equipment for use in the GMH hospital facilities and to refund certain other existing indebtedness of GMH the proceeds of which were used to renovate, expand and equip the hospital facilities, (ix) refund certain bonds previously issued on September 13, 1990 by the Industrial Development Authority of the City of Radford, Virginia for the benefit of RC~ the proceeds of which were used to finance the acquisition, expansion, renovation and equipping of certain portions of the RCH hospital facilities, expanding and equipping a building at 707 Randolph Street which building is used as office space for RCH and physicians, and to refund certain other existing indebtedness of RCH the proceeds of which were used to finance the construction, renovation and equipping of certain portions of the RCH hospital facilities; (x) refund certain bonds previously issued on July 12, 1984 by the Industrial Development Authority of Giles County, Virginia for the benefit of GMH the proceeds of which were used to finance or refinance the acquisition of certain capital equipment for use in the GM~ hospital facilities, and (xi) refinance a certain taxable loan dated October 22, 1990 to GMH from Dominion Bank, National Association the proceeds of which were used to finance or refinance the acquisition of certain capital equipment for use in the GM2q hospital facilities; (III) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project; and (IV) paying certain expenses incurred in connection with the issuance of the Bonds; and WHEREAS, RMH's principal place of business and the location of its hospital facilities and the RMH Project is Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; C~RV's principal place of business and the location of its hospital facilities and the CHRV Project is 101 Elm Avenue, S.E., Roanoke, Virginia; BCM~'s principal place of business and the location of its hospital facilities and the BCMH Project is 1613 Oakwood Street, Bedford, Virginia; GMH's principal place of business and the location of its hospital facilities and the GMH Project is 235 S. Buchanan Street, Pearisburg, Virginia; RCH's principal place of business and the location of its hospital facilities and the RCH Project (other than the anticipated replacement hospital facility) is 700 Randolph Street, Radford, Virginia; FMH's principal place of business and the location of its hospital facilities and the FM~ Project (other than the anticipated medical office and professional building) is 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and SAPH's principal place of business and the location of its hospital facilities and the SAPH Project is 1/8 of a mile northwest of Memorial Bridge on Route 11, Pulaski County, Virginia. The anticipated location of the medical office and professional building for FM~ is either 234 South Main Street, Rocky Mount, Franklin County, Virginia or North Main Street between Leffler Veterinary Clinic and Ideal Lumber in Rocky Mount, Franklin County, Virginia. The anticipated location of the replacement hospital facility for RCH BWNY/163771.1/64240/00006/1675 March 14, 1995 is either 1 mile south of Rock Road on the west side of Route 177 (Tyler Road) in Montgomery County, Virginia or 2.8 miles south of Rock Road on the east side of the intersection of Route 177 (Tyler Road) and Barn Road in Montgomery County, Virginia; and Wq{EREAS, the Roanoke Authority has by resolution adopted March 15, 1995 (the "Roanoke Authority Resolution") authorized the issuance of one or more series of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project), Series 1995 (the "Bonds") in an aggregate principal amount not to exceed $110,000,000 for the purpose of (i) financing a portion of the costs of the Project, (ii) refunding the Prior Bonds, (iii) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project, and (iv) paying certain expenses incurred in connection with the authorization and issuance of the Bonds; and WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke City Council") must first approve the issuance of the Bonds before the Roanoke Authority can proceed with the financing; and WHEREAS, the Roanoke Authority has delivered or caused to be delivered to the Roanoke City Council the following: (i) a reasonably detailed summary of the comments expressed at the public hearing held by the Roanoke Authority in connection with the issuance of the Bonds, (ii) a fiscal impact statement concerning the Project and the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (iii) a copy of the Roanoke Authority Resolution, which constitutes the recommendation of the Roanoke Authority that the Roanoke City Council approve the financing of the Project, the refunding of the Prior Bonds and the issuance of the Bonds; and WHEREAS, the. Roanoke City Council has determined that it is necessary at this time to approve the issuance by the Roanoke Authority of not to exceed $110,000,000 aggregate principal amount of the Bonds to promote the improvement of health and living conditions of the people of the City of Roanoke and the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of said City and Commonwealth and its inhabitants by improving the hospital facilities of RMH, CHRV, BCM/{, RCH, GM}{, FMH and SAPH, respectively; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke, Virginia: BWNY/163771.1/64240/00006/1675 Mamh 14, 1995 5 SECTION 1. The Roanoke City Council hereby authorizes the issuance by the Roanoke Authority of one or more series of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project), Series 1995 in an aggregate principal amount not to exceed $110,000,000 (the "Bonds") for the purpose of (i) financing a portion of the costs of the Project, (ii) refunding the Prior Bonds, (iii) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project, and (iv) paying certain expenses incurred in connection with the authorization and issuance of the Bonds. SECTION 2. The Mayor or Vice Mayor and the Clerk or any Deputy Clerk of the Roanoke City Council are hereby authorized and directed, on behalf of the Roanoke City Council, to take any and all action necessary, including the execution of any documents, to consummate the sale of the Bonds in conformity with the provisions of this resolution. SECTION 3. The approval of the issuance of the Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended and the Act, does not constitute an endorsement to any prospective purchaser of the Bonds of the creditworthiness of RMV, CHRV, BCM~, RCH, GM}{, FMH or SAPH, and, as required by the Act, the Bonds shall provide that neither the Commonwealth of Virginia, the City nor the Roanoke Authority shall be obligated to pay the principal or purchase price of, the redemption premium, if any, or the interest on the Bonds or other costs incident thereto except from the revenues and funds pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the City nor the Roanoke Authority shall be pledged thereto. SECTION 4. This Resolution shall take effect immediately upon its passage. ATTEST: City Clerk BWNY/163771.1/64240/00006/1675 March 14, 1995 OLENN, FLIPPIN, FELDI~ANN'~' DAi~BY (?OS) HARWI~LL M. DARBY, JR. Direct Dial {703) 224~8006 March 15, 1995 HAND DELIVERED Mary F. Parker, Clerk City of Roanoke 215 W. Church Avenue, S.W. Roanoke, Virginia 24011 Re; Industrial Development Authority of the City of Roanoke, Virginia Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Giles Memorial Hospital, Incorporated, Bedford County Memorial Hospital, incorporated, The Radford Community Hospital, Incorporated, Franklin Memorial Hospital, Saint Albans Psychiatric Hospital, Inc.; $103,800,000 Hospital Refunding and Revenue Bonds Dear Mary: On behalf of the Industrial Development Authority of the City of Roanoke, Virginia which held a public hearing on March 15, 1995 at 11:00 a.m., we are forwarding a Certificate of Public Hearing, (including a statement that no comments were received from the general public on the proposed financing) as well as a Resolution of the Authority recommending that City Council approve the issue. Also enclosed is the form of Resolution to be considered by Council at its meeting now scheduled for March 27, 1995. I and a representative of Carilion Health System expect to be present at the meeting on the 27th. Cordially yours, Harwell M. Darby, Jr. HMDJR:mbb:0042093 Enclosures cc: Wilburn C. Dibling, Jr., Esq. w/enclosures CERTIFICATE OF PUBLIC HEARING The undersigned, Margaret R. Baker, Secretary of the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority"), does hereby certify as follows: 1. Publication of notice of a public hearing of the Authority in accordance with the provisions of § 15.1-1378.1 of the Code of Virginia, 1950, as amended, was made on March 1 and March 8, 1995, in the Roanoke Times and World News, a newspaper of general circulation published in the City of Roanoke, Virginia. Copies of the notices and certificates of publication are attached hereto as Exhibit A. 2. The Authority held a public hearing as advertised on March 15, 1995. 3. No conunem from the general public was received by the Authority at the public hearing. 4. At a special meeting of the Authority on March 15, 1995, at which a quorum of the directors of the Authority was present and acting throughout, the Authority adopted its resolution, a copy of which is attached hereto as Exhibit B. 5. Attached hereto as Exhibit C is a Fiscal Impact Statement in conformance to § 15.1-1378.2 of the Cede. my Margar~ ~ R-%[5/aker, Secretady ~ Industri~ ~6ve~ment Authority of the ?~, Virginia Attachments: A - Copy of Notice and Publisher's Certificate B - Resolution C - Fiscal Impact Statement ~-[] i'HJtI~.~R - 30165566 PUHLISHER~S FEE - GLEN:,i~ FLI PP IN FELDiqgNq D~'~ R ElY 200 FIRST C?*HP~FLL SQ ROr'NOKE V.~ 2~ · STATE OF VIRGINIA CITY OF ROANOKE. ~FFIO~,ViT OF PU3L IC;,T I ON I, (THE UUOERSIGFIED) AN ~UTH'.]RIZED kqPRcSE!'~T~TIV~ OF THF TI,~iES-;.IO&LD COR- PdAATION, WHICH CORPORATION IS PUBLISHE?. OF TH~ RU~%GKE TIH~S ~ WO&LD-NE~S, A DAILY NE~ISPqPER PUBLISHED IN ROqNOKE, IN THE STATE OF V!qGINIP~ DO CERTIFY THST THE aNNEXeD NOTICE ~S PUBLISHED IN SAID NE~'SP~PF:RS ON TH~ FOLLOWING [i~TeS ~JITNESS, THIS ~TH O/~Y Q.F ,MARCH 1995 .......... _ _ _ qUTHORIZED SIGNATURE TI;XES & ,~O'~LD-NE;~S '.' ProJecl, the FMH Pm ec '~nd: NOTICE OF PUBLIC HEARING -' the SAPH Project ~['e ~erelnal-' BY THE INDUSTRIAL tei' collecllvely referred to as , DEVELOPMENT AUTHORITY ,~ thel'Pro ect'); a~d the balance · OFTHECITYOF ROANOKE, of a proximately $55,000,000 V RG NrA' Or t~e purpose of (Il rei~ed- : REGARDINGTHEFINANCING : Ing~cer~aJn bom:is prevousy '- OF HEALTH CARE issued on Feb~ua~'y 19, 1992 ...... ~ for RMN a potiion of the costs .ppmxim~illloY;$~',a~?fl0;lal~n0c~n°,' ~l]ovali. cereal, portions o! . ~als ( R.M~"] a po_~on o1~¥ -tal equipment for use in or in G es Memorial Hospital, lncof (165566) renovation :and .l RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA AUTHORIZING, AMONG OTHER THINGS, THE ISSUANCE OF NOT TO EXCEED $110,000,000 AGGREGATE PRINCIPAL AMOUNT OF HOSPITAL REVENUE BONDS (ROANOKE MEMORIAL HOSPITALS, COMMUNITY HOSPITAL OF ROANOKE VALLEY, BEDFORD COUNTY MEMORIAL HOSPITAL, GILES MEMORIAL HOSPITAL, RADFORD COMMUNITY HOSPITAL, FRANKLIN MEMORIAL HOSPITAL AND SAINT ALBANS PSYCHIATRIC HOSPITAL PROJECT) SERIES 1995 WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia (the "Authority") is a political subdivision of the Commonwealth of Virginia and is authorized under Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (the "Act"), to make and execute financing agreements, contracts, deeds and other instruments necessary or convenient for the purpose of facilitating the financing or refinancing of certain projects required or useful for health care purposes, including furnishings, machinery, equipment, land, rights in land and other appurtenances and facilities related thereto, to the end that the Authority may be able to Promote the improvement of health and living conditions of the people of the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of Virginia and its inhabitants, and to provide such financing through the issuance of revenue bonds; and WHEREAS, Roanoke Memorial Hospitals ("RMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Community Hospital of Roanoke Valley ("CHRV") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Roanoke, Virginia; and WHEREAS, Giles Memorial Hospital, Incorporated ("GMH") is a private nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Pearisburg, Giles County, Virginia; and WHEREAS, The Radford Community Hospital, Incorporated ("RCH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Radford, Virginia; and BWNY/151576.1/64240/O0006/1675 March 13, 1995 WHEREAS, Bedford County Memorial Hospital, Incorporated ("BCMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the City of Bedford, Virginia; and W~EREAS, Franklin Memorial Hospital ("FMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, Saint Albans Psychiatric Hospital, Inc. ("SAPH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in Pulaski County, Virginia; and WHEREAS, the Authority desires to issue one or more series of its revenue bonds for the following purposes: (I) (a) financing for RMH a portion of the costs of (i) renovating certain portions of the existing RMH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the RMH hospital facilities (the "RMH Project"), (b) financing for CHRV a portion of the costs of (i) renovating certain portions of the existing CHRV hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the CHRV hospital facilities (the "CHRV Project"), (c) financing for GMH a portion of the costs of (i) renovating certain portions of the existing GMH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the GMH hospital facilities (the "GMH Project"), (d) financing for BCMH a portion of the costs of (i) renovating certain portions of the existing BCMH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the BCMH hospital facilities (the "BCMH Project"), (e) financing for RCH a portion of the costs of (i) renovating certain portions of the existing RCH hospital facilities, (ii) design, planning, site preparation and construction relating to the building of an approximately 75-bed replacement hospital facility and related parking and other ancillary facilities to be located in Montgomery County, Virginia, and/or (iii) acquiring certain capital equipment for use in or in connection with the RCH hospital facilities (the "RCH Project"), (f) financing for FMH a portion of the costs of (i) renovating certain portions of the existing FMH hospital facilities, (ii) acquiring, constructing, renovating and equipping an approximately 7,000 square foot medical office and professional building and related parking, and/or (iii) acquiring certain capital equipment for use in or in connection with the FMH hospital facilities (the "FMH Project"), and (g) financing for SAPH a portion of the costs of (i) renovating certain BWNY/151576.1/64240/O0006/1675 March 13, 1995 portions of the existing SAPH hospital facilities, and/or (ii) acquiring certain capital equipment for use in or in connection with the SAPH hospital facilities (the "SAPH Project") (the RMH Project, the CHRV Project, the GMH Project, the BCMH Project, the RCH Project, the FMH Project and the SAPH Project are hereinafter collectively referred to as the "Project"); (II) refunding certain bonds previously issued on February 19, 1992 by the Authority for the benefit of RMH, CHRV, GMH, BCMH and RCH (the "Prior Bonds") the proceeds of which were used to (i) finance for RMH a portion of the costs of (a) renovating certain portions of the RMH hospital facilities and (b) acquiring certain capital equipment for use in or in connection with the RMH hospital facilities, (ii) finance for CHRV a portion of the costs of (a) renovating certain portions of the CHRV hospital facilities and (b) acquiring certain capital equipment for use in or in connection with the CHRV hospital facilities, (iii) finance for GMH a portion of the costs of (a) expanding and renovating the emergency room, (b) renovating certain other portions of the GMH hospital facilities and (c) acquiring certain capital equipment for use in or in connection with the GMH hospital facilities, (iv) finance for BCMH a portion of the costs of (a) renovating certain portions of the BCMH hospital facilities, and (b) acquiring certain capital equipment for use in or in connection with the BCMH hospital facilities, (v) finance for RCH a portion of the costs of {a) expanding and renovating the emergency room, radiology and admissions areas, (b) renovating certain other portions of the RCH hospital facilities, and (c) acquiring certain capital equipment for use in or in connection with the RCH hospital facilities, (vi) refund certain bonds previously issued on December 11, 1985 by the Authority for the benefit of RMH the proceeds of which were used to finance or refinance the acquisition and installation of certain fixtures, furniture, machinery and equipment for use in the RMH hospital facilities and to refund certain other bonds of the Authority issued on August 31, 1988 for the benefit of RMH; (vii) refund certain bonds previously issued on July 21, 1989 by the Industrial Development Authority of the City of Bedford, Virginia for the benefit of BCMH the proceeds of which were used to finance the renovation of certain portions of the BCMH hospital facilities and the acquisition of certain capital equipment for use in the BCMH hospital facilities and to refund certain other existing indebtedness of BCMH the proceeds of which were used to construct, renovate and equip the BCMH hospital facilities, (viii) refund certain bonds previously issued on July 21, 1989 by the Industrial Development Authority of the City of Bedford, Virginia for the benefit of GMH the proceeds of which were used to finance or refinance renovations to the GM}{ hospital facilities and the acquisition of certain capital equipment for use in the GMH hospital facilities and to refund certain other existing indebtedness of GMH the proceeds of which were used to renovate, expand and equip the GMH hospital facilities, (ix) refund certain bonds previously issued on September 13, 1990 by BV~N~151576.1/~2~/00(]06/I~5 Ma~h 13, 1995 3 the Industrial Development Authority of the City of Radford, Virginia for the benefit of RCH the proceeds of which were used to finance the acquisition, expansion, renovation and equipping of certain portions of the RCH hospital facilities, expanding and equipping a building at 707 Randolph Street which building is used as office space for RCH and physicians, and to refund certain other existing indebtedness of RCH the proceeds of which were used to finance the construction, renovation and equipping of certain portions of the RCH hospital facilities; (x) refund certain bonds previously issued on July 12, 1984 by the Industrial Development Authority of Giles County, Virginia for the benefit of GMH the proceeds of which were used to finance or refinance the acquisition of certain capital equipment for use in the GMH hospital facilities, and (xi) refinance a certain taxable loan dated October 22, 1990 to GMH from Dominion Bank, National Association the proceeds of which were used to finance or refinance the acquisition of certain capital equipment for use in the GMH hospital facilities; (III) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project; and (IV) paying certain expenses incurred in connection with the issuance of the Bonds; and WHEREAS, RMH's principal place of business and the location of its hospital facilities and the RMH Project is Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CHRV's principal place of business and the location of its hospital facilities and the CRRV Project is 101 Elm Avenue, S.E., Roanoke, Virginia; BCMH's principal place of business and the location of its hospital facilities and the BCMH Project is 1613 Oakwood Street, Bedford, Virginia; GMH's principal place of business and the location of its hospital facilities and the GMH Project is 235 S. Buchanan Street, Pearisburg, Virginia; RCH's principal place of business and the location of its hospital facilities and the RCH Project (other than the anticipated replacement hospital facility) is 700 Randolph Street, Radford, Virginia; FMH's principal place of business and the location of its hospital facilities and the FMH Project (other than the anticipated medical office and professional building) is 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and SAPH's principal place of business and the location of its hospital facilities and the SAPH Project is 1/8 of a mile northwest of Memorial Bridge on Route 11, Pulaski County, Virginia. The anticipated location of the medical office and professional building for FMH is either 234 South Main Street, Rocky Mount, Franklin County, Virginia or North Main Street between Leffler Veterinary Clinic and Ideal Lumber in Rocky Mount, Franklin County, Virginia. The anticipated location of the replacement hospital facility for RCH is either 1 mile south of Rock Road on the west side of Route 177 (Tyler Road) in Montgomery County, Virginia or 2.8 miles south of Rock Road on the east side of the intersection of Route 177 (Tyler Road) and Barn Road in Montgomery County, Virginia; and BWNY/151576.1/64240/O0006/1675 Ma~h 13, 1995 4 WHEREAS, the Authority has determined that the issuance of its Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project), Series 1995 in the aggregate principal amount not to exceed $110,000,000 will accomplish the purposes of the Act and promote the health and welfare of the inhabitants of the Commonwealth of Virginia, the City of Roanoke, Virginia, the Town of Pearisburg, Giles County, Virginia, the City of Radford, Virginia, the City of Bedford, Virginia, the Town of Rocky Mount, Franklin County, Virginia, Pulaski County, Virginia and Montgomery County, Virginia and surrounding areas by improving the hospital facilities of RM/~, CHRV, BCMH, RCH, GMH, FMH and SAPH; and WHEREAS, the City Council of the City of Bedford, Virginia (the "Bedford Council") must first approve the issuance of the bonds by the Authority before BCMH can participate in the financing; and WHEREAS, the Board of Supervisors of Giles County, Virginia (the "Giles Board,') must first approve the issuance of the bonds by the Authority before GMH can participate in the financing; and WHEREAS, the City Council of the City of Radford, Virginia (the "Radford Council") must first approve the issuance of the bonds by the Authority before RCH can participate in the financing; and WHEREAS, the Board of Supervisors of Pulaski County, Virginia (the "Pulaski Board") must first approve the issuance of the bonds by the Authority before SAPH can participate in the financing; and WHEREAS the Board of Supervisors of Montgomery County, Virginia (the "Montgomery Board") must first approve the issuance of the bonds by the Authority before RCH can participate in the financing with respect to the building of a replacement hospital facility in Montgomery County, Virginia; and WHEREAS, the Board of Supervisors of Franklin County, Virginia (the "Franklin Board") must first approve the issuance of the bonds by the Authority before FMH can participate in the financing; and WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke Council,,) must first approve the issuance of the bonds before the Authority can proceed with the financing; NOW THEREFORE, BE IT RESOLVED by the Industrial Development Authority of the City of Roanoke, Virginia: BWNY/151576.11642401O0006/1675 Ma~ch 13, 1995 5 SECTION 1. Pursuant to the authority granted to it by the Act, the Authority hereby authorizes the issuance of one or more series of the Industrial Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Bedford County Memorial Hospital, Giles Memorial Hospital, Radford Community Hospital, Franklin Memorial Hospital and Saint Albans Psychiatric Hospital Project), Series 1995 in the aggregate principal amount not to exceed $110,000,000 (the "Bonds") for the purpose of (i) financing a portion of the costs of the Project, (ii) refunding the Prior Bonds, (iii) paying a portion of the interest accruing on the Bonds during the acquisition, construction, renovation and equipping of the Project, and (iv) paying certain expenses incurred in connection with the authorization and issuance of the Bonds and such issuance is authorized regardless of whether or not the Bedford Council, the Radford Council, the Giles Board, the Pulaski Board, the Montgomery Board or the Franklin Board consents to the issuance of the Bonds and thus whether or not BCMH, RCH, GMH, FMH or SAPH is eligible to participate in the financing. SECTION 2. The Authority hereby recommends that the Roanoke Council, the Bedford Council, the Radford Council, the Giles Board, the Pulaski Board, the Montgomery Board and the Franklin Board approve the financing of the Project, the refunding of the Prior Bonds and the issuance of the Bonds. SECTION 3. The Chairman or Vice Chairman and the Secretary or any Assistant Secretary of the Authority are hereby authorized and directed to deliver to the Roanoke Council, the Bedford Council, the Radford Council, the Giles Board, the Pulaski Board, the Montgomery Board and the Franklin Board (a) a reasonably detailed summary of the comments expressed at the public hearing held in connection with the issuance of the Bonds, (b) a fiscal impact statement concerning the Project and the Bonds in the form specified in Section 15.1-1378.2 of the Act, and (c) a copy of this resolution, which constitutes the recommendation of the Authority that the Roanoke Council, the Bedford Council, the Radford Council, the Giles Board, the Pulaski Board, the Montgomery Board and the Franklin Board approve the financing of the Project, the refunding of the Prior Bonds and the issuance of the Bonds. SECTION 4. This Resolution shall take effect immediately upon its passage. BWNY/151576.1/64240/O0006/1675 March 13, 1995 6 Industrial Development Authority of the City of Roanoke, Virginia Roanoke Memorial Hospitals, Community Hospital of Roanoke Valley, Giles Memorial Hospital, Incorporated, Bedford County Memorial Hospital, incorporated, The Radford Community Hospital, Incorporated, Franklin Memorial Hospital, Saint Albans Psychiatric Hospital, Inc.; $103,800,000 Hospital Refunding and Revenue Bonds MARCH 15, 1995 FISCAL IMPACT STATEMENT Maximum amount of financing sought Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates Estimated personal property tax per year using present tax rates Estimated dollar value financing sought per year of goods and services that will be purchased locally Estimated number of regular employees on year-round basis (net new jobs) Average annual salary per employee $110,000,000 Refinancing: $54,600,000 of the outstanding principal balance of the Authority's Series 1992A Bonds New Improvements: Roanoke $41,000,000 Giles $1,400,000 Bedford $ 1,400,000 Montgomery/Radfurd $ 9,000,000 Franklin $ 2,000,000 Pulaski $ 600,000 N/A N/A N/A N/A N/A N/A $ 52,500,000 Roanoke $35,000,000 Giles $ 2,000,000 Bedford $ 3,500,000 Franklin $ 3,000,000 Montgomery/Radford $ 8,000,000 Pulaski $1,000,000 N/A N/A $ 22,000 Virginia $ 22,000 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: RE: March 22, 1995 Mary F. Parker, City Clerk Wilburn C. Dibling, Jr., City Attorney IDA Bond Issue in Principal Amount of $110,000,000 finance hospital facilities to At the City Council meeting of March 27, 1995, City Council will be requested to approve the issuance of City of Roanoke Industrial Development Authority bonds in the aggregate principal amount of $110,000,000 for the purpose of financing and refinancing certain health care facility projects. Harwell M. Darby, Jr., on behalf of the Industrial Development Authority, has prepared the attached resolution which I have approved as to form. I understand that Jim Grisso has no objection to City Council's approval of the IDA bond issue and that City Council's approval will not interfere with any bond issuance plans of the City. I am enclosing a copy of the proposed resolution for Mr. Grisso. WCD:f Attachment cc: James D. Grisso, Director of Finance MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l March 30, 1995 File #60-236-467 SANDRA H. EAKIN Deputy City Clerk The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32405-032795 amending and reordaining certain sections of the 1994-95 School and Capital Fund Appropriations, providing for appropriation of funds, in the amount of $200,000.00, in additional 1994 bond issue proceeds in connection with architectural design fees for working drawings and bid specifications for Jackson Middle School and Breckinridge Middle School; and appropriation of $5,000.00 in connection with the Adult Basic Education Program for 1994-95, to provide funds for education of adults who have not completed high school. Ordinance No. 32405-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CTTy OF ROANOKE; The 27th day of March, 1995. No. 32405-032795. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 School and Capital Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City Roanoke that certain sections of the 1994-95 School Fund Appropriations, be, and reordained to read as follows, School Fund the same are hereby, in part: of and Capital amended and A ro iat'ons Education Adult Basic Education 1994-95 (1-3) .............. Revenue Education Adult Basic Education 1994-95 (4) ................ $103,518,461 124,970 101,348,753 124,970 Capital Fund A ro ' 'o s Education Jackson Middle School Renovations (5) ............ Capital Improvement Reserve Public Improvement Bonds - Series 1996 (6) .................................. 1) Teachers 2) Social Security 3) Supplies 4) State Grant Receipts (030-060-6767-6450-0121) (030-060-6767-6450-0201) (030-060-6767-6450-0614) (030-060-6767-1100) 10,790,683 350,000 1,114,912 (1,482,344) 3,715 285 1,000 5,000 5) Appropriated From Bond Funds (008-060-6082-9001) $ 200,000 6) Schools (008-052-9701-9182) (200,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. March 27, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and Bond Proceeds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with 100% state funds. The School Board also requests the appropriation of $200,000 from the 1996 anticipated bond issue proceeds. These funds will be used for architectural design fees for the renovation of Jackson Middle School. Internal Revenue Service regulations (Section 1.150-2) require that the City declare its intent to reimburse itself from the proceeds of its general obligation bonds authorized pursuant to Ordinance 32131-080894, adopted by City Council on August 8, 1994. This action was taken by Resolution No. 32324-010995 which was adopted on January 9, 1995 authorizing the School Board for the City of Roanoke to expend funds at Jackson Middle School and declaring the City's intent to borrow to fund or reimburse such expenditures. I recommend that you concur with this request of the School Board. JDG:pac Director of Finance '~0 C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day x-Roanoke City School Board Marsha W. Ellison Finn D. Pincus Clubert G. Poff John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board P.O. Box 13145, Roanoke, Virginia 24031 · 703-981-238t · Fax: 703-981-2951 March 8, 1995 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its March 7, 1995 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6082 - $200,000.00 in additional 1994 bond issue proceeds to provide funds for architectural design fees for working drawings and bid specifications for Jackson Middle School and Breckinridge Middle School. Grant No. 6767 - $5,000.00 for the Adult Basic Education Program for 1994-95 to provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $97,370.00 with a local match of $22,600.00. Sincerely, Clerk of the Board re cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert ~p,~. Wilburn C. Dibling · James D. Grisso s. Ifa Farriss (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Middle School Renovations 6082 008-060-6082-6896-0851 Appropriation Unit ZMX Architect Fees $ 200,000.00 100.0% 008-060-6082-6896-9001 Bond Issue Proceeds $ 200,000.00 100.0% The additional appropriation of 1994 bond issue pmceds will provide funds for amhitectural design fees for working drawings and bid specifications through the completion of the Stonewall Jackson Middle School design phase and for the start of the James Bmckinddge Middle School project. March 7, 1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Basic Education 94-95 6767 030-060-6767-6450-0121 030-060-6767-6450-0201 030-060-6767-6450-0614 Appropriation Unit X7P Teachers $ Social Security Supplies $ 3,715.00 74.3% 285.00 5.7 1,000.00 20.0 5,000.00 100.0% 030-060-6767-1100 State Grant Receipts $ 5,000.00 100.0% The Adult Basic Education program for 1994-95 will provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $97,370. Matching funds will be provided from account 030-060-6001-6450-0588 in the amount of $22,600. The program will end June 30, 1995. March 7, 1995 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 30, 1995 SANDRA H. EAKIN Deputy City Clerk File #237-405 Arthur W. Nair, P. E. Project Manager Dewberry and Davis 5238 Valleypointe Parkway, N. W. Suite One-B Roanoke, Virginia 24019 Dear Mr. Nair: I am enclosing copy of Resolution No. 32407-032795 authorizing execution of the Second Amendment to the agreement with Dewberry and Davis to provide Phase II-B and other necessary environmental assessment services for the Roanoke River Flood Reduction Project, in the amount of $102,403.00. Resolution No. 32407-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pc: James T. Carper, P. E., Project Manager, Wilmington District, Corps of Engineers, P. O. Box 1890, Wilmington, North Carolina 28402-1890 Kit B. Kiser, Chairperson, Flood Plain Committee IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of March, 1995. No. 32407-032795. A RESOLUTION authorizing the execution of the Second Amendment to the contract with Dewberry and Davis to provide Phase II environmental assessment services for the Roanoke River Flood Reduction Project. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized for and on behalf of the City to execute and attest respectively a Second Amendment to the agreement with Dewberry and Davis for the provision by such firm of Phase II-B and other necessary environmental assessment services for the Roanoke River Flood Reduction Project as more particularly set forth in the March 27, 1995, report of the City Manager to this council. 2. The contract amendment authorized by this resolution shall not exceed the amount of $102,403.00 without further authorization of this Council. 3. The form of the contract amendment with such finn shall be approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCZL OF THE CZTY OF ROANOKE, VIRGZNZA The 27th day of March, 1995. No. 32406-032795. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro 'a io s Other Infrastructure Roanoke River Flood Reduction (1) 1) Appropriated from General Revenue 2) Appropriated From General Revenue (008-056-9620-9003) (008-056-9623-9003) $(102,403) 102,403 $ 7,361,103 1,427,139 1,297,053 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. March 27, 1995 Report No. 95-317 Honorable Mayor and Members Roanoke City Council Dear Mayor and Members of Council: Subject: Briefing and Contract Amendment Relating to Roanoke River Flood Reduction Project This is to request approximately 20 minutes on Council's agenda to provide a detailed briefing regarding the status of the Roanoke River Flood Reduction Project. Also, as will be explained during the briefing, this is to request Council's approval to amend the contract with Dewberry and Davis to provide for additional hazardous waste testing (TCLP) and to compensate for the cost incurred by time delays for a total additional cost of $102,403. This additional $102,403 is requested to be transferred from AccOunt No. Account No. 008-056-9620-9003 008-056-9623-9003 WRH:KBK:afm cc: (Roanoke River Flood Reduction) to (RRFRP-PH II Environmental). Respectfully submitted, w. Robert Herbert City Manager Flood Plain Committee Members Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer James T. Carper, P.E., Corps of Engineers ROANOKE RIVER FLOOD REDUCTION PROJECT BRIEFING Backqround: A. Siqnificant EJ floodinq, or a level equivalent to a 25 year flood, occurred in 1972 for the first time since 1940. · 10 year flood - 1 chance in 10 or 10% chance of occurring during any year. · 25 year flood 1 chance in 25 or 4% chance of occurring during any year. · 50 year flood - 1 chance in 50 or 2% chance of occurring during any year. · 100 year flood 1 chance in 100 or 1% chance of occurring during any year. · Statistical probability changes of levels Growth and development boomed between 1940 and 1972. 1972 floodinq prompted Valley governments to ask the Federal Government to take actions to control flooding in the area. Flood Plain Committee was formed by Council on April 20, 1973. Public Advisory Committee (PAC) was formed in early 70's by the Corps of Engineers (COE) with representatives from interested groups including the local government. Page 2 Fo 9 localized projects with various benefit to cost ratios were rejected in the mid 70's and a viable upstream solution was requested. Best upstream solution was a proposed dry dam in Montgomery County. This solution was rejected when the Montgomery County Board of Supervisors passed a resolution in opposition. 1978 floodinq spurred interest in revisiting a localized solution. 1982 proposal by the COE for a joint local governmental (City, County, Salem, and Vinton) sponsored local channel widening project was not successful when the City was the only local government submitting a non- binding letter of intent. 1984 final feasibility report and environmental impact statement was completed by the COE recommending the project generally as we know it today: however, there have been some revisions, with a benefit to cost ratio of 1.4:1. City submitted a second non-binding letter of intent to be the local sponsor at a locally estimated cost of $7.2 million. 1985 floodinq resulted in a third non-binding letter of intent at a locally estimated cost of $7.9 million. March 1988 fourth letter of intent was required after changing federal regulations and interpretations, Page 3 Mo changing project scope and rising cost resulted in locally estimated cost of $9.0 million. May 1988 fifth non-bindinq letter of intent was required after adding the recreational trail and deciding to replace the low water bridges along Wiley Drive. Benefit to cost ratio was projected at 1.15 to 1 at a locally funded cost of $17 million. 1989 referendum was approved by citizens to fund local cost by an increase in the utility tax (10% to 12%) with a local cost estimated at $14,330,586. (See attached pages 8 and 9 from January 17, 1989 report to Council for more detail). 1989 and 1990 saw aggressive negotiations concerning language dealing with environmental contamination. 1990 Local Cooperative Agreement, a binding document, was executed between the City and the COE. · City responsible for LERR (Lands, Easements, Rights of Way and Relocation). · $34,100,000 total cost. Additional congressional approval required if cost exceeds $39,900,000 adjusted for inflation. · Council approval required if cost exceeds $34,100,000. · Joint decision under CERCLA, City cost. Page 4 II. Current situation: III. Ce Decision Points: ao Bo Completed project elements. Environmental testing/deliberations · Consultant - Phase I, Phase IIA, & Phase IIB. · State - RCRA (Resource Conservation and Recovery Act) · EPA - CERCLA (Comprehensive Environmental Response, Compensation and Liability Act) Expenses to date Project viability · Due to Hazardous Waste Additional testing Hazardous Waste (TCLP) $~0 Complete consultant contract work Testing outside the right-of-way (CERCLA) - City Exposure - 100% Additional Special Handling (RCRA) - City Exposure - 5% Benefit to Cost Ratio vs. City only options 01 -Mar-95 00&056-9618 008-056-9619 008-056-9620 008 056-9623 008-056-9652 Surveying RRFR RRFR-Land Acquisition Roanoke River Flood Reduction RRFR-Phase II Envim Local Cash Share Subtotals Projects dosed in prior years: 008 056-9622 RRFR-Phase Il 008-056-9664 RRFR-Phase I 008 052-9614 Roan. River Corridor 008-056-9651 RRFR-Wiley Drive Subtotals Grand Totals City of Roanoke Summary of Roanoke River Flood Reduction Funding At 3-01-95 Expe~e~ Appropriations Amount $382,073 1,061,867 1,529,542 628,595 4~796,727 $306,980 64,920 649,805 616,387 488,877 2~126,969_ $69,112 0 0 578,263 15,323 662,698 0 152,000 66,375 150,000 __k 368t375 $5,165.102 0 152,000 66,375 150,000 368,375~ $2~495,34~ 0 $662,698 Unmcm~bered Balance $5,981 996,947 879,737 0 124,395 0 0 0 0 0 $2.007.060 c:\123r24~misc\flood.ws TESTING OPTIONS Hazardous Waste Contaminated Waste CERCLA CERCLA + Testing Testing + RCRA + CERCLA RCRA RCRA Off-site Federal State Testing $62,000 $610,613 $672,613 * = $782,613 ** Recommended Option: Available Funds - $578,263 Additional Funds Needed - Plus 1.25% for City Engr. Svcs. $ 94,350 for contract testing 8~408 $102~758 ** Final Price and Work Scope to be Negotiated Page 8 Lessen the cut into the bank at Hannah Trailer Court but construct a vertical structural wall in that area and provide some additional channel widening in the Wasena Park area. The City to use local funding saved in change No. 4 above for critical structure flood proofing upstream of Hannah Trailer Court to attempt to mitigate the effect to upstream property owners for the approximate 0.20 foot stage reduction loss caused by the reduced bench cut at Hannah Trailer Court. 6. City and COg agreement for: a. Improved seed mixture for wildlife support Selection of critical habitat trees to be secured and retained. c. Increased shrubbery plantings Pruning of lower branches from some trees that would otherwise have to be cut Planting of low growing vegetation in areas still requiring to be rip-rapped. Reduction in project estimate for COE approval project elements from $31,010,000 which included $14,490,250 non-federal (local) cost to a current estimate of $27,471,500 to include a non-federal (local) cost of $10,672,925. Note cost section of this briefing for a higher estimate of project cost by City staff to include betterment (project enhancement) costs and inflationary contingency. Increase of the benefit cost ratio from 1.15:1.0 to 1.20:1.0. Cost estimate for City purpose, including a 15% inflation on structural costs, City only cost for betterment, City only cost for replacing the low water bridges, and City only cost for the one pedestrian bridge across the river follows: Previously Discussed Project Elements Total Federal Local Structural Flood Warning Recreations Flood Proofing Incidental Acquisition & Technical Costs $28,295,938 $18,551,236 $9,744,702 127,000 86,250 40,750 4,348,448 1,052,687 3,295,761 374,550 256,874 117,676 381~697 0 381t697 $33,527,633 $19,947,047 $13,580,586 Page 9 City project costs outside of previous project elements: Reserve fund to purchase, flood proof and resell vacant residential structures located in federally defined flood plains on a City wide basis (to maintain housing stock) Total Federal Local $ 500,000 0 $ 500,000 Maximum amount to flood proof critical structures to miti- gate the impact of decreased excavation at Hannah Trailer Court $ 250,000 $ 0 ~ 250,000 $34,277,633 $19,947,047 $14,330,586 * Complete elimination of the recreational enhancemmnt element would reduce the recreational element to a local cost of $1,630,125 for relocation of the low water bridges. H. Budget for payinB the local amount is projected as follows: 1. Estimated City financial commitment 2. Deduct: $14,330,586 a. Land donations b. Water and sewer fund expenditure require- ments c. Funding to date d. State fundinB from current programs relating to recrea- tion e. Federal and State reim- bursements from the 1985 flood damage -$3,920,000 661,137 650,000 782,625 816~824 Total Deductions -$6,830,586 Net Unfunded Local Amount Suggested Bond Referendum Amount Required budget amount on an annual basis is estimated as follows: a. $7,500,000 capitalized over 30 years -6~830~586 $7,500,000 157,500,0001 25 100 y; 20 50 yr I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 25w 20-- 16-- 100 y~ 50 yr 25 y~ 10 yr Bank I 2 3 4 5 6 7 8 9 10 11 12 13 14 16 16 ~'~'~ /RAP OR QABION$ BENCH CUT BENCH CUT CLEVELAND AVENUE TRAINING WALL BENCH CUT-- BRIDGE -- RIP OR RAP GABION$ MEMORIAL BRIDGE HANNAH COURT TRAINING WALL BEGIN TRAIL BENCH CUT TRAINING WALL & RIP RAP OR GABION$ Ld Z CUT LOW WATER BRIDGE -- REPLACE LOW WATER BRIDGE TRAINING AND WALL RIP RAP -- END RECREATION TRAIL --BENCH CUT -- VICTORY STADIUM TRAINING WALLS PHASES OF ROANOKE RIVER FLOOD REDUCTION PROJECT 1.FLOOD WARNING SYSTEM (IFLOWS) PROVIDES EARLY WARNING OF FLOODING IN THE ROANOKE AREA FROM STREAM LEVEL GAUGES AND RAINFALL GAUGES PLACED IN STRATEGIC AREAS OF THE UPPER WATERSHED PRIMARILY IN MONTGOMERY COUNTY. THE SYSTEM IS IN PLACE AND OPERATING. 2.FLOODPROOFING OF CRITICAL FACILITIES A.ROANOKE MEMORIAL HOSPITAL FLOODGATES AT THE MAIN ENTRANCE THAT ARE PUT IN PLACE WHEN FLOODING IS IMMINENT. THIS WORK IS COMPLETE. B. ROANOKE WATER POLLUTION CONTROL PLANT FLOOD PROTECTION BERM AND FLOODGATES TO PROTECT MAIN BUILDING AND PROCESSES. THIS PHASE IS COMPLETE. 3.FLOOD REDUCTION CHANNEL WIDENING AND PROTECTIVE WALLS DESIGNS ARE 90'/, COMPLETE. 4.RECREATION TRAIL AND BRIDGES - THIS WILL CONSIST OF A 12-FOOT WIDE TRAIL ALONG 3 MILES OF THE RIVER AND REPLACEMENT OF 2 LOW WATER BRIDGES ON WILEY DRIVE. SUMMARY OF ROANOKE RIVER FLOOD REDUCTION FUNDING Account Name Aplxoprlotlona Expended/Encumbered Unencumbered Amount Balance ProJocto cumontly In prooooa : 8urvoylng RRFR RRFR-Lond Acqulaltlon Roanoke River Flood Reduction RRFR-Phaoe II Environmental Local Caah 8hare 0382,073 1,061,867 1,82o,842 %1o4,08o 028,505 $$70,002 04,020 640,803 1,104,647 so4~oo $5,981 096,047 870,737 0 124,395 8ubtotala 4,796,727 85,158,042 02,007,060 ProJocto oloaed Jrt I~Jor years : RRFR-Phooo # RRFR-Pluoo I Roan. RIver ConMm RRFR- Wloy Drive 8ubtotala Grand Totalo 0 162,000 88,875 150,000 388,375 $5,105,102 0 152,000 88,375 150,000 308,375 $3,158,042 0 0 0 0 0 $2,007,080 TESTING OPTIONS Hazardous Testing CERCLA Federal Waste Contaminated Testing RECRA State Waste CERCLA RECRA CERCLA + RECRA + Off Site Testing $62,000 $610,613 $672,613 = ~ $782,613 xx x Recommended Option: Ava#able Funds - $578,263 Additional Funds Needed Plus 1.25'/, for City Engr. Svcs. - $ 94,350 for contract testing - 8,408 $102,758 x x Final Price and Work Scope yet to be Negotiated MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #24-58-67-169-304 W. Robert Herbert City Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Gentlemen: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, you were requested to review Section 24-5, ~, of the Code of the City of Roanoke (1979), as amended, to determine if certain requests for concession privileges may be handled administratively, pursuant to specific guidelines to be approved by Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avent~e, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #24-58-67-169-304 Danny L. Beamer Executive Director Roanoke Valley Youth Soccer Club, Inc. P. O. Box 21848 Roanoke, Virginia 24018 Dear Mr, Beamer: I am enclosing copy of Ordinance No. 32408-032795 awarding concession privileges to Roanoke Valley Youth Soccer Club, Inc., to sell soccer related merchandise at the River's Edge Sports Complex during one soccer tournament to be held on May 27, 28 and 29, 1995, upon certain terms and conditions; and authorizing execution of a limited concession agreement. Ordinance No. 32408-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of March, 1995. No. 32408-032795. VIRGINIA, AN ORDINANCE awarding concession privileges at River's Edge Sports Complex, upon certain terms and conditions; authorizing the execution of a limited concession agreement; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Roanoke Valley Youth Soccer Club, Inc., is hereby awarded concession privileges to sell soccer related merchandise at River's Edge Sports Complex during one soccer tournament to be held on May 27, 28 and 29, 1995, as more particularly set forth in the report to this Council dated March 27, are hereby waived. 2. The City Manager, or his representative, Clerk, are hereby authorized, for and on behalf of the enter into and execute, and attest, respectively, a 1995. Concession fees to the City and the City City, to limited concession agreement with Roanoke Valley Youth Soccer Club, Inc., the form of such agreement to be approved by the City Attorney. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Roanoke, Virginia ~4arch 27, 1995 95-122 Dear Mayor and Members of Council: SUBJECT: Request from Roanoke valley Youth Soccer Club, Inc. to sell soccer related merchandise at the River's Edge Sports Complex during one (1) outdoor soccer tournament. BACKGROUND: Roanoke Valley Youth Soccer Club, Inc. has conducted a variety of youth soccer tournaments in the Roanoke Valley for eight (8) consecutive years attracting teams from Virginia and surrounding states. Bo Parks and Recreation Department has worked closely with Roanoke Valley Youth Soccer Club, Inc. in coordinating and scheduling the use of existing facilities in an effort to advance the quality of local youth soccer programs and to enhance the economic benefits derived from these tournaments. Co Crestar Festival Soccer Tournament, hosted by the Roanoke Valley Youth Soccer Club Inc., is scheduled for Saturday May 27, 1995 through Monday, May 29, 1995. II. CURRENT SITUATION: A° City has been requested by Roanoke Valley Youth Soccer Club, Inc. to permit the sale of soccer related merchandise during one (1) soccer tournament. Refer to attached letter. Bo City Code states, in Section 24-5, Concessions, that only City Council may award concession privileges without public advertisement and receipt of sealed bids. C. Contract Concessionaire deals primarily with the sale of food and beverage items at events. Mayor and Members of Council March 27, 1995 Page 2 III. ISSUES: ao B. C. D. Compliance with City Code Concession fees Service Revenue IV. ALTEP. NATIVES: City Council: Grant concession Drivileqes to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex during one (1) requested soccer tournament May 27-29, 1995. 1. Compliance with City Code would be met. 2. Concession fees would be waived. 3. Service would be provided that is not currently offered by contract concessionaire. Revenue to City may increase due to sales tax on any merchandise sold. City Council: Bo Deny concession orivileqes to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex during one (1) requested soccer tournament. 1. Compliance with City Code would require an advertisement for bids. 2. Concession fees would not be an issue at this time. 3. Service would probably not be provided on such a limited basis. 4. Revenue to the City would be unknown. Mayor and Meu%bers of Council March 27, 1995 Page 3 V. RECOM~ENDATION: City Council concur with Alternative "A". ao Grant concession privileges to Roanoke Valley Youth Soccer Club, Inc. to sell soccer related merchandise at River's Edge Sports Complex during the one (1) requested soccer tournament May 27-29, 1995. Authorize City Manager to execute a limited concession agreement with Roanoke Valley Youth Soccer Club, Inc. in a form as approved by City Attorney. Respectfully submitted, W. Robert Herbert City Manager Attachment cc: Mr. Danny L. Beamer, Executive Director Roanoke Valley Youth Soccer Club, Inc. City Attorney Director of Finance Director of Public Works Manager, Management and Budget Manager, Parks & Recreation/Grounds Maintenance Citizen Request for Services Chief, Billings and Collections Commissioner of Revenue Roanoke Valley Youth Soccer Club, Inc. P.O. Box 21848 Roanoke, Virginia 24018 February 24, 1995 Ms. Ruth W~lkinson Roanoke City Parks and Recreation 210 Reserve Avenue, SW Roanoke, VA 24016 Dear Ruth: I am writing you to request permission to vend soccer-related merchandise during our Crestar Festigal Soccer Tournament on May 27 & 28, 1995. If you have any questions regarding this request, please feel free to call me at 772-3871. I look forward to hearing from you soon. Sincerely yours, Danny L. Beamer. Executive Director DLB/rbl MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #~68 Aaron J. Conner Vice-President Aaron J. Conner General Contractor, Inc. P. O. Box 6068 Roanoke, Virginia 24017 Dear Mr. Conner: I am enclosing copy of Ordinance No. 32409-032795 approving the City Manager's issuance of Change Order No. 1 to the City's contract with Aaron J. Conner General Contractor, Inc., in connection with Carvins Cove Filter Plant Improvements - Phase II, Contract A-l, in the amount of $28,442.35, for a contract amount, including Change Order No. 1, of $1,282,617.35. Ordinance No. 32409-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of March, 1995. No. 32409-032795. AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the City's contract with Aaron J. Conner, General Contractor, Inc., in connection with Carvins Cove Filter Plant Improvements - Phase II, Contract A-1; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's contract with Aaron J. Conner, General Contractor, Inc., in connection with Carvins Cove Filter Plant Improvements - Phase II, Contract A-1. 2. Such Change Order shall provide for the following changes in the work to be performed: ORIGINAL CONTRACT AMOUNT $ 1,254,175.00 CHANGE ORDER NO. 1 Cut through an abandoned water main and extend the tunnel under the 1-81 right-of-way 28,442.35 CONTRACT AMOUNT INCLUDING CHANGE ORDERNO. I $ 1,282,617.35 ADDITIONAL TIME REQUIRED FOR CHANGE ORDER NONE 3. In order to provide for the usual dally operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. March 27, 1995 Council Report No. 95-123 Honorable Mayor, and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT A-1 Background on the subject in chronological order is as follows: Acceptance of a bid submitted by Aaron J. Conner, General Contractor, Inc., for Carvins Cove Phase II, Contract A-l, was made by City Council on March 7, 1994. B. Work was started on the project as of June 1, 1994. C. Work is complete on the proiect excepting minor punch list work. II. Current situation is as follows: The proiect extends a water main from the Carvins Cove Filter Plant under Interstate Route 81 to Williamson Road (Route 11) near Hollins College. B. The contractor encountered an abandoned 36" diameter water main while tunneling under the 1-81 right of way. The abandoned water main was not shown on the plan. The contractor incurred additional cost to cut through the abandoned water main and extend the tunnel. The additional cost for this work is $32,253.35. The extra work was authorized in advance to avoid project delays. All items of work on this contract are now complete. Other work items and credits are summarized in Attachment A. The net effect of all changes is a contract increase of $28,442.35. Current funds encumbered for this proiect, being the original contract amount and contingency, in the amount of $1,379,923.00: Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT A-1 March 27, 1995 Page 2 Original Contract Amount Proposed Change Order No. 1 New Contract Amount $1,254, 175.00 28,442.35 $1,282,617.35 Including the proposed change order, total change orders to date are 2.2 9ercent of the original contract amount. II1. Issues ~n order of importance are as follows: A. Funds B. Cost IV. Alternatives in order of feasibility are as follows: A. Approve Chan.qe Order No. 1 to the contract with Aaron J. Conner, General Contractor, Inc., in the amount of $28,442.35. 1. Funds are available in the project contingency account number 002-056-8379-9060 to fund the change. 2. Cost is reasonable and reflects current market conditions. Do not approve Chanqe Order No. 1 to the contract with Aaron J. Conner, General Contractor, Inc., in the amount of $28,442.35. 1. Funds remain available in the project contingency. 2. Cost is not an issue. Honorable Mayor and Members of City Council CHANGE ORDER NO. 1 CARVINS COVE PHASE II CONTRACT A-1 March 27, 1995 Page 3 V. Recommendation is as follows: City Council concur in alternative "A" and take the following action: Authorize the execution of Change Order No. 1 in the amount of $28,442.35 to the contract with Aaron J. Conner, General Contractor, Inc. Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/kh CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator ATTACHMENT A Contract Item Boring @ 1-81 Install 4"arv instead of 6" 36" butterfly valve 6" combination air release 8" blow off valve 60" dia. tunnel Rock excavation Concrete encasement Net Change Order A-1 Unit 1 8 1 1 2 10 605 3 Cost $32,253.35 (895.00) (15,915.00) 5,000.00 (4,640.00 511.50 30.00 93.00 Total $32,253.35 (7, 16O.OO) (15,915.00) 5,000.00 (9,280.00) 5,115.00 18, 150.00 279.00 $28,422.35 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #20-32-111-144-183-270-472-514 Berglund Chevrolet, Inc. Cavalier Equipment Co. Fulton Trucks, Inc. General Truck Body Co., Inc. Highway Motors, Inc. Magic City Motor Corporation Mid-State Equipment Co., Inc. Richmond Machinery and Equipment Co., Inc. Roanoke Welding Co. The Hell Co. Truck Body Corporation Wilbur Truck and Equipment Ladies and Gentlemen: I am enclosing copy of Resolution No. 32410-032795 accepting the following bids for the purchase of trucks and related equipment, upon certain terms and conditions; and rejecting all other bids made to the City: Quantity and Successful Purchase D..~,~&JEtJt~3_ ~ Price One Cab/Chassis for Flat Bed Magic City Motor Corp. $15,575.75 One Flat Bed Body One Cab/Chassis for Dump Truck General Truck Body Co., Inc. Magic City Motor Corp. 2,095.00 37,583.73 One Ten-Ton Dump Body Cavalier Equipment Co. 6,996.74 Berglund Chevrolet, Inc. Cavalier Equipment Co. Fulton Trucks General Truck Body Co., Inc. Highway Motors Magic City Motor Corporation Mid-State Equipment Co. Richmond Machinery and Equipment Co., Inc. Roanoke Welding The Heil Co. Truck Body Corporation Wilbur Truck and Equipment March 30, 1995 Page 2 Quantity and Successful Purchase Descriotion Bidder Price One Midsize Pickup Truck Magic City Motor Corp. $12,528.06 Two Cab/Chassis for Refuse Magic City Motor Corp. 49,956.25 each Two Bodies for Refuse Cab Richmond Machinery and Equipment Co., Inc. 24,710.00 each Resolution No. 32410-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. On behalf of the Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed vehicular equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of March, 1995. No. 32410-032795. A RESOLLrrlON accepting the bids for the purchase of trucks and related equipment, upon certain terms and conditions; and rejecting ail other bids made for such items. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items herdnatter set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the purchase price set out with each item: Quantity Description 1 Cab/Chassis/for Flat B~d 1 Flat Bed Body 1 Cab/Chassis for Dnm,n Truck I 10 Ton Dump Body 1 Midsiz~ Pie. Imp Tmok 2 Cab/Chassis for Rcfu~ 2 Bodies for Refuse Cab Successful Purchase Bidder Price Magic City Motor Corporation $15,575.75 General Truck Body Compeny, Inc. $ 2,095.00 Magic City Motor Corlx~ration $37,583.73 Cavali~ Equipment Company $ 6,996.74 Magic City Motor Corporation $12,528.06 Magic City Motor Corporation $49,956.25 each Richmond Machinery & Equipment Company, Inc. $24,710.00 each 2. The City's Manager of Generai Services is hereby authorized and directed to issue any required purchase orders for the purchase of such parts, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase agreements with respect to the aforesaid vehicles, such agreements to be in such form as shall be approved by the City Attorney. 3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. Roanoke, Virginia March 27, 1995 95-124 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bid Committee Report For Trucks and Related Equipment, Bid No. 95-1-9 I. Background on the subject in chronological order is: The General Fund Capital Maintenance and Equipment Replacement Report has identified Trucks and Related Equipment needed to replace existing units. The units to be replaced are for Building Maintenance, Billings and Collections, Streets and Traffic and Solid Waste Management. Specifications were developed and along with Request For Quotations were sent to Twenty-Two (22) vendors currently listed on the City's Bid List. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Bids were opened at 2:00 p.m. on January 23, 1995 in the Office of the Manager of General Services. II. Current Situation is: A. Twelve (12) bid responses were received. A bid tabulation is attached. Ail bids were evaluated in representatives of Fleet Services and Public Works. a consistent manner by Management, General C. Bid evaluations are as follows: Item #1 - One (1) new Cab/Chassis for Building Maintenance. The lowest bid meeting specifications is submitted by Magic City Motor Corporation at a cost of $15~575.75. Trucks and Related Equipment Bid No. 95-1-9 Page 2 Item #2 - One Flat Bed Body to be mounted on item #1. The lowest bid submitted by Truck Body Corporation has wood flooring. The requested unit is to be all metal construction. This exception is substantial and cannot be waived as an informality. The second lowest bid, submitted by Wilbur Truck and Equipment also took exception to the flooring of wood instead of steel. This exception is substantial and cannot be waived as an informality. The third lowest bid, submitted by General Truck Body Company, Inc. meets all required specifications at a cost of $2~095.00. Item #3 - One (1) New Cab/Chassis for Medium Dump Truck for Streets and Traffic Department. The lowest bid, submitted by Magic City Motor Corporation meets all required specifications at a cost of $37,583.73. Item #4 - One (1) New 10 Ton Rated Dump Body to be mounted on item #3. The lowest bid submitted by Cavalier Equipment Company meets all required specifications at a cost of $6,996.74. Item #5 - One (1) New Midsize Pickup Truck for Billings and Collections. The only bid received for this unit is submitted by Magic City Motor Corporation and meets all required specifications at a cost of $12,528.06. Item #6 One (1) New 1 Ton Pickup, Dual Fuel System. No bids were received. Specifications will be adjusted and this item rebid. Item #7 Two (2) New Cab/Chassis for Refuse Trucks. The lowest responsible bid submitted by Magic City Motor Corporation, meets all required specifications at a cost of $49,956.25 per unit. Item #8 - Two (2) New 20 cu. yd. Refuse Bodies to be mounted on Two (2) of the above Cab/Chassis. The lowest bid, submitted by Richmond Machinery and Equipment Company, Inc., meets all required specifications at a cost of $24,710.00 per unit. Trucks and Related Equipment Bid No. 95-1-9 Page 3 III. IV. Issues in order of importance are: A. Need B. Compliance with Specifications C. Fundinq Alternatives in order of Feasibility are: City Council authorize the purchase of the following Trucks and Related Equipment: One (1) New Cab/Chassis for Flat Bed Truck from Magic City Motor Corporation at a cost of $15~575.75. One (1) New Flat Bed Body to be mounted on above Cab/Chassis as submitted by General Truck Body Company, Inc. at a cost of $2~095.00. One (1) New Cab/Chassis for Medium Dump Truck as submitted by Magic City Motor Corporation at a cost of $37,583.73. One (1) New 10 Ton Rated Dump Body to be mounted on above Cab/Chassis, as submitted by Cavalier Equipment Company at a cost of $6,996.74. 5. One (1) New Midsize Pickup as submitted by Magic City Motor Corporation at a cost of $12,528.06. Two (2) New Cab/Chassis for Refuse Truck as submitted by Magic City Motor Corporation at a cost of $99,912.50. Two (2) New 20 cu. yd. Refuse Bodies to be mounted on above Cab/Chassis as submitted by Richmond Machinery and Equipment Company, Inc. at a cost of $49,420.00. Need for the requested units is to replace old and high maintenance cost units. Trucks Bid No. Page 4 and Related Equipment 95-1-9 Compliance with Specifications has been met by vendors identified in this alternative. Funding is available in Fleet Management account 017-052-2642-9010 to allow for these purchases. City Council not authorize the purchase of various Trucks and Related Equipment. Need for replacement of old vehicles with high maintenance cost would continue to exist. Compliance with Specifications would not be a factor in this alternative. Fundinq designated for the purchase of these units would not be expended at this time. Recommendation is that the City Council concur with Alternative "A" and authorize the purchase of Trucks and Related Equipment as follows: One (1) New Cab/Chassis for Flat Bed Truck from Magic City Motor Corporation for the total cost of $15~575.75. One (1) New Flat Bed Body for above Cab/Chassis, from General Truck Body Company, Inc. for a total cost of $2~095.00. One (1) New Cab/Chassis for Medium Dump Truck from Magic City Motor Corporation for a total cost of $37,583.73. One (1) New 10 Ton Rated Dump Body for above Cab/Chassis from Cavalier Equipment Company for a total cost of $6,996.74. One (1) New Midsize Pickup Truck from Magic City Motor Corporation for a total cost of $12~528.06. Two (2) New Cab/Chassis for Refuse Trucks from Magic City Motor Corporation for a total cost of $99~912.50. Trucks and Related Equipment Bid No. 95-1-9 Page 5 cc: Two (2) New 20 cu. yd. Refuse Bodies to be mounted on above Cab/Chassis, from Richmond Machinery and Equipment Company, Inc. at a total cost of $49~420.00. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Management & Budget Manager, Fleet Management Manager, General Services 0 ~ ° o IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of March, 1995. No. 32411-032795. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE Roanoke that certain sections of the Appropriations, be, and the same are hereby, to read as follows, in part: IT ORDAINED by the Council of the City of 1994-95 Grant Fund amended and reordained A ro riations Public Works Litter Control Grant FY95 Revenue Public Works Litter Control Grant F¥95 (1) .................... $ 9,700 9,700 9,700 9,700 1) Fees for Professional Services 2) Litter Control Grant (035-052-5119-2010) $ 3,802 (035-035-1234-7181) 3,802 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Council March 27, 1995 Report No. 95-125 II. III · Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Council Members: SUBJECT: APPROPRIATION OF LITTER CONTROL SUPPLEMENTAL GRANT FUNDING I. Background on the subject is as follows: City Council designated the Clean Valley Council (CVC) to develop a cooperative litter control program for the entire Roanoke Valley and authorized CVC to apply for grant funds from the Commonwealth for operation of such program. Litter control grant was approved by the Department of Environmental Quality, Office of Litter Prevention and Recycling (DEQ). City received grant funds in the amount of $5,898.00 from the DEQ. Grant funds were appropriated to CVC by adoption of Budget Ordinance No. 32283-121294. CVC applied to the DEQ for supplemental grant funds which are available during 1995. Current Situation is as follows: City has received supplemental grant funds in the amount of $3,802.00 from the DEQ. Issues in order of importance are as follows: A. Legal. B. Financial. March 27, 1995 Council Report No. 95-125 IV. Alternatives in order of feasibility are as follows: City Council appropriate $3~802.00 to Grant Fund Account No. 035-052-5119-2010 and increase the revenue estimate in Account No. 035-035-1234-7181 for transfer to Clean Valley Council. 1. Legal issues will be met. 2. Financial issues will be met. City Council accept supplemental $3,802.00 from DEQ and establish operated litter control program. grant funds of an independent City Leqal issues will not be met since grant funds would not be used for a cooperative litter control program. Financial issues will not be met due to increased cost of operating an independent litter control program. City Council not accept supplemental litter control grant funding and return the $3,802.00 to the DEQ. Leqal issues will be met; however, City will not be included in the litter control programs of the CVC. 2. Financial issues will be met. Recommendation: City Council concur in Alternative "A" and appropriate $3,802.00 to Grant Fund Account No. 035-052-5119-2010 and increase the revenue estimate in Account No. 035-035-1234-7181 for transfer to Clean Valley Council. Resp~ctf,~ully submitt.ed, City Manager WRH:WFC:pr cc: James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Clean Valley Council, P.O. Box 523, Roanoke, VA 24015 Clean Valley Council Hr, James Grtsso Director of Finance City of Roanoke 215 Church Ave., SW Room 461 Roanoke, VA 24011 November 16, 1994 Dear Mr. Grisso: Enclosed is a copy of our applicatioo as the coordinating agency for the DEQ Supplemental Litter Control grant funds. We do not require another signed application from Mr. Herbert, since the Ckty of Roanoke has already agreed to'%he cooperative program in the base grant application previously Submitted. As with the base grant funds, the DEQ will wire transfer the funds directly to the localities represented in the cooperative program. Roanoke City should be receiving ~ funds of $3,602.00 from the DEQ. As the Coordmnating Agency for the cooperative program 'for Botetourt, Roanoke City, Roanoke County, Salem, and Vinton, Clean Valley Counci~ is requesting that the $3,802.00 be forwarded to our .office'when received. Xf any further information or verification is required, please let me know. Thank you for your continued support of Clean Valley Council. Sincerely, Judy cc: Mr. ¥. Robert Herbert, City Manager P.O. BOx S23 · goCWtoKe V~Joy, V'trg/flk32d/]03-0623 · ~ C703) 3dS-M23 ~ ?O~ 345 4417 FIFTH PC'C P.02 00?.?4 DEQ-LPR-SIA SUPPLEMENTAL (FOR COOPERATIVE (MULTI-JURISDICTION) PROGRAMS ONLY)' APPLICATION AND CONTRACT FOR A VIRGINIA LITTER PREVENTION AND RECYCLING GRANT BETWEEN TItE LOCALITIESOF Botetourt Cognt¥, City of ~oanoke. County of Roanoke, City of Salem, and Town of Vinton THE COORDINATING AGENCY.,~.ie~n Vailev councii (THE AGENCY) TIlE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT PERIOD: JULY1, 1994, TO JUNE30, 1995 The Locality ngrees to use these grant funds to perform the litter prevention and recycling acfivitie~ listed below: E (X) ( ) Plannlng & Organization (X} ( ) DEQ's Adopt-a-SpoU$~-eet (X) ( ) Classroom Education (X} ( ) Locallty's Own Adopt Program (X) ( ) Publlc Communications (specify type) (X) ( ) Law Enforcement Adopt-a- (YO (-) Litter Cleanups Adopt-a- (X) ( ) Recycling ( ) ( ) Other (specify). I certify 1hal tile above information is COrrcet and agree to tile terms and conditions contained herein and in the Grant Gulde. Uncs (DEQ-LPR-2). - ~g.oa~i~ture 0f C~hief Administrative Officer I 1 1 -! 6-94 Date Executive Director Title Funds have been approved and will be forwarded within 30 days. GRANT AMOUNT $ 11.237 P.O. Box 523 Roanoke, VA 24003 GRANT# 4-05-9-03-1 Address F~g 5 4 - 1 0 7 6 0 6 8 ~u~lori~ Sig~tu~, DE~ Da{e (~rant cannot be awarded wi{h0ul Federal I.D. · ,~'l ' ~ I "- ~ VOUCHER [/ DALE: I · 515 0 451 ~,~'~ 3~5144o401 951 ] 21 11 ] ~-~ ~ _ _ 4,0, , .... ] . . I .~.-. -_ -/ [ . I 1 I 9371m] 71754 Zi~ter ~ . ~!-[z~.~. ~.. .54-600-1569 :-'-:' : - ' ' ~- VOUCHER # DATE: ~~ .... ~ ....... s~3-z . I I I I 1- /~ '- VOUCHER I/ DAI : '~__ - ' vOUCHER DATE: 208 - ------- L~tter Grant C~OF March 27, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance February Financial Report This financial report covers the first eight months of the 1994-95 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE Total General Fund revenues reflect an increase of 1.78% over fiscal year 1994. Variances in specific categories of revenue are as follows: General Property Taxes collected on a year-to-date basis are approximately $820,000 or 3.72% less than the same period of FY94. This decrease is due to a timing difference in the collection of real estate taxes between the fiscal years. Escrow payments from two large financial institutions were received in February of FY94 but not until early March of FY95, causing this fluctuation. Real estate tax collections are expected to reach budgeted amounts by the fiscal year end. Offsetting the decline in real estate revenue is increased public service corporation tax, collected earlier in FY95 than FY94 since all public service corporation real estate tax was billed in one installment rather than in two as was previously done. Other Local Taxes are up 5.55%, adding $1,485,000 to General Fund revenues. The City has received an additional $950,000 of business license tax revenue on a year-to-date basis over FY94 due to increased business license return auditing implemented by the Commissioner of the Revenue. State sales tax revenue is up 8.46% on a year-to-date basis as well. The prepared food and beverage tax has continued its positive trend, increasing $130,000 since FY94. Motor vehicle license tax is up $80,000, aided by the placement of a Commissioner of the Revenue station at the DMV office and the no-decal parking ticket program. Utility tax decreases of more than $350,000 have occurred in FY95 as the mildest winter on record has reduced utility usage. Fines and Forfeitures reflect a 31.34% increase over FY94 due to a $117,000 increase in General District Court fines resulting from a more aggressive collection approach, increase in caseload, and the new policy of accepting payments by credit card. Revenue from the Use of Money and Property reflects a $67,000 or 9.19% increase over the prior year due to increased investment earnings. This is the result of more efficient investment of idle cash, an expansion in instruments in which the City invests, and higher interest rates available in FY95. Honorable Mayor and Members Roanoke City Council March 27, 1995 Page 2 Grants-in-Aid Federal Government is up significantly due to winter storm reimbursement of $245,000 in FY95 compared to $57,000 in FY94. Charges for Services are up 8,38% due to increased interfund billings by engineering, building maintenance, grounds maintenance, and street maintenance. Circuit court fees are up $32,000. The implementation of the Office of Billings and Collections' City Wide Billing System added $70,000 to this revenue category due to the change to accrual-based recording of bulk garbage, weeds and demolitions, and emergency services revenue. Miscellaneous Revenue has increased significantly due to a $75,000 increase in the amount of surplus property sales proceeds coupled with other miscellaneous revenue accruals. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances for the General Fund are up 6.99% over the last fiscal year. Variances in specific categories are explained as follows: Judicial Administration expenditures have increased 7.28% or $170,000. The Sheriff's department, General District Court, and Juvenile and Domestic Relations Court Clerk departments have had higher capital outlay expenditures. Personal service costs have risen in the Commonwealth's Attorney, Circuit Court, and Clerk of the Circuit Court departments. The Commonwealth's Attorney Cost Collections Unit, with expenditures of nearly $30,000, is a new cost center in FY95. Public Safety expenditures are up $263,000 or 1.28%. Many Public Safety departments have experienced general increases in expenditures for personnel, fleet charges, and training and development. The Jail and Juvenile Detention Home Departments have shown overall expenditure decreases due to higher reimbursements from other governments which offset other expenditure increases. EMS has seen increases in personal service costs due to more overtime and in capital outlay for new equipment. Police Patrol expenditures have risen in the areas of personal services, capital outlay and fleet charges. Public Works expenditures have increased $991,000 or 7.49 %. Street maintenance costs are up with a sizable increase in the City's annual paving contract and an increase in charges for fleet rental and management services. Solid Waste Management's fees for professional services have increased over $300,000 due to timing differences in payments to the Roanoke Valley Resource Authority for landfill charges. Conversely, the Department's salaries and wages costs have declined by $100,000 due to a reduction in labor cost. Communications' telephone expenditures have risen as 911 lines are added City-wide, and capital outlay increased when some previously leased equipment was purchased. Parks Maintenance has incurred greater personal services, administrative, and fleet rental and maintenance costs but lower capital outlay costs. Honorable Mayor and Members Roanoke City Council March 27, 1995 Page 3 Community Development expenditures are up 18.27% due to a new position and the transfer of existing positions into the Department of Planning and Community Development. Transfers to the Debt Service Fund are up 11.48% or $791,000. Although the overall debt service requirements of the City remain fairly consistent from year to year, timing differences in the transfers to this fund have caused a fluctuation on a year-to-date basis. Transfers to the School Board are up 7.35%, or approximately $1,658,000, due to an overall increase in the amount funded the School Board combined with timing differences in the transfers on a cumulative basis. Nondepartmental expenditures have increased 83.41% or $1,752,000. Funding of the City Pension Plan retiree raises has increased from approximately $169,000 to $350,000. Transfers to the Capital Projects Fund are up $1,386,777 due to differences in the project commencement dates in FY95 versus FY94. Fleet Management has received $265,000 in FY95 but received none in the prior year through February, while the Transportation Fund has received $170,000 less this year than in FY94. Slight increases in transfers to the Civic Center and Nursing Home have also occurred. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. JDG/AHA/pac Director of Finance Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE FEBRUARY 28, 1995 General Contingency: 32165 32173 CMT 051 32191 CMT 073 CMT 094 CMT105 CMT 113 32304 CMT120 32350 Contributions Commonwealth's Attorney Commissioner of Revenue Transfer to Capital P~ojecta Office of Management and Budget City Council Personnel Management City Council Personnel Management Personnel Management Grants-in-Aid Federal Government CMT160 CMT161 Commissioner of Revenue Commissioner of Revenue Total Contingoncy Bdonc~ Balance July 1, 1994 Partnership for Urban Virginia Personnel, Furniture and Equipment Furniture - DMV Office Jail Annex Solid Waste Collection Study Fax Machines for Council Members Council Report Writing Training Strategic P~anning Workshop Drug and Alcohol Testing for Commercial Driveda Ucenaes City Employee I~ns Portion of the Virginia Department of Emergency Services 1994 Ice Storm Reimbursement Used to Increase the Contingency Balance 1995-96 Decal Order 1995-96 Decal Order 366,911 lO,O001 13,273) 3,995) 53,589) 2,000) 9O0) 1,656) 3,540) 33,147) 3,020) 85,072 3,500) 5.000i 315.363 1 · Gener.~ Property Taxel Other Local Taxel Permit~. Feel and Licenlel Finea and Forfaltur# Revenue from U# of Money and Property Grant,-in-Aid Commonwealth T~t~l CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Yelr to Dat~ for the Period Jul 1-Feb 28 Jul l~Feb 28 I~r~nt~ 1993-~ 19~-~ of 22,067,916 t 21,247,8~ ( 3.72%) 26,732,420 28,217,349 5.55% 491,9~ 518,794 5.46% ~6,134 572,810 31.34% 724.328 790,923 9.19% 16,231,420 16,1~,055 ( 69,902 263,679 277.21% 1.~2,859 1,628,775 8.38% 71,8~ 184,~2 156.73% 996.124 1.035.~ 3.~% 69.324.~1 ~ 70.559.6~ 1.78~ Currer~t Racll Year Percent of Revi#d Revenue $ 137.24B.74~1 51.41% General Governmem Judioial Admlniltrltion Publio $Me~ ~blio Wo~l HeMth i~ WMf~e Pe~., Reore~on ~ Co~W Tm~er to D~ Tranefer to Sc~ ~ T~ STATEMENT OF EXPENDITURES AND ENCUMBRANCES Yl~r to Date f~ the Jul 1-F~/4 21 Jul 1-~b 28 Petaent~g~ Unenaumbeted RIvi#d Budget 1993-94 1994-9E of Ch~mae Bal~n=e A==r~di6mq Obliaated 6,159,442 $ 6,210,07B .82% $ 3,500,053 $ 9,710,129 63.95% 2,233,40E 2,503,34B 7.28% 1,432,104 3.935,449 63.61% 20,482,601 20,745,100 1.28% 11,680,331 32,425,431 63.98% 13,238,101 14.229,382 7.49% 6,965,985 21.215.367 67.07% 10,016,388 10,204,934 1.89% 8,4~4,040 18,868,974 54.66% 3,320.807 3,472,199 4.56% 1 , 586,123 5,058,322 68.64% 628,961 745.03B 18.27% 407,808 1,152,946 64.63% 6.866.420 7.680.471 11.48% 430,194 8,110,666 22,547,926 24,206,633 7.35% 11,566,034 35,771,667 2.100.111 3.B51.7~1 63.41% 1.410.740 5.252.451 $ 87.717.189 ~ 6.99% $ 47.48111~12 S 141.311.341 94.70% 67.67% 73.19% 56.41% 2 Revenue 8our=~ State Salsa Tax Grom.-in-Aid Commonwealth Gronto-in-Aid Federal Government Charges for Ser~ioea Trenofar from General Fund CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Jul 1-Feb 28 Jul 14:ab 28 Percentage 1993.94 1994-95 of Chanae $ 4,386,464 $ 4,578.040 4.37% 15,584,716 17,967,469 15.42% 957,649 1.173,661 22.56% 1,332,231 1,416,486 6.32% 22,697,726 24,205,633 6.64% 6.451.528 5.393.548 (16.40~(~) S 51.410.314, $ 64.764.837 6.51~ Par~ent of Rsvl~d Revenue Revenue Estimate Estimat# Received $ 7,480,506 61.20% 26,697,649 67.37% 2,342,068 50.11% 2.602.983 54.42% 35,756,394 67.70% 7.963.6~1 N/A S 82.843,221 66.09% General Support Tranaportefion Operation and MMntenenoe of I~ent Food $ewiee~ Facilities Other U,ee of Funds Special Purpoae Grant~ Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Jul 141eb 28 Jul 1.Feb 28 Peruentage Ig93-Gd) 1994-95 of Chanae 31,491,438 $ 33,563.892 6.58% 1,295,290 1,719,329 32.74% 1,533,05~ 1,518,240 ( 0.97%) 5,589,797 $,S01,523 ( 1.58%) Uneneumbemd Revl~ed Budget Balance ADDrOOH&tiofle Oblieated $ 20,516,166 $ 54,080,058 62.02% 1,206,002 2,925,331 58.77% 1,289,731 2.807,971 54.07% 3,443,028 8,944,851 61.51 % 1,797,278 2,020,758 12.43% 1,173,533 3,194,291 1,819,818 2,888,174 42.13% 543,815 3,129,689 1,783,804 1,822,361 2,18% 145,056 1,967,417 8.291.44~ 7.983.821 { 3.95%} 7.963.621 63.801.730 $ 58.e96.898 8.77% $ 28,317.031 ~ 63.26% 82.63% 92.63% 66.69% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF FEBRUARY 28, 1995 Budaat General Government $ 31,568,038 Public Safety 9,169,051 Public Works 31,200 Education 10,590,683 Recreation 146,866 Streets and Bridges 8,349,996 Sanitation Projects 4,010,156 Traffic Engineering & Communications 1,243,300 Other Infrastructure Projects 7,361,103 Capital Improvement Reserve 1.314.912 To~I $ 73.7RB.306 Expenditures Unaxpended Outstendlng Unencumbered T9 Date Balance Encumbrances Balance $27,931,062 $ 3,636,976 $ 1,508,612 $ 2,128,364 1,919.460 7,249,591 6,893,058 356,533 31,200 31,200 7,366,694 3,223,989 2,647,112 576,877 30,023 116,843 116,843 5,435,096 2,914,900 592,352 2,322,548 3,215,292 794,864 676,585 118,279 1,193,090 50,210 50,210 4,345,956 3,015,147 842,849 2,172,298 1.314,912 1,314,912 4, S1.43B.B73 ~ 13.191.768 $ 9.156,864 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 Operating Revenue: Commercial Sales Domestic Sales Industrial Salee Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Personal Sarvicea Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Interest on Investments Rents Operating Supplement from General Fund Miscellaneous Revenue Miscellaneous Expense Total Non-Operating Revenue (Expenses) Nat Income $ 2,154,812 1,903,876 179,359 17,191 1,538,969 300.410 6.094.617 808,029 1,944,453 532.080 2.810.0~ 116,845 2,300 3,465 11,377 1.2451 132.742 $ 2.942.797 (1) 1994 $ 2,093,372 1,925,040 170,525 11,532 864,543 213.647 5.278.659 698,875 1,864,946 540.757 3.104.578 2.174.9~1 53,926 2,300 1,558 57.784 $ 2.231.86~ (1) Reflects increased revenue in current year from settlement of bulk water dispute. 5 CITY OF ROANOKE, VIRGINIA WATER FUND FEBRUARY 28, 1995 (CONTINUED} Capital Outlay Not Included in Operating Expenses: Proiect New Services, Hydrants, and Unee Fire Hydrants FY 86 Project Design Carvine Cove Improvement Phase I Carvine Cove Improvement Phase II Carvine Cove Filter Plant Water Plant Expansion Bonds 92 Carvine Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Phase II Cont B-2 Carvine Cove Phase II Cont C-1 Carvine Cove Phase II Cont C-2 Carvine Cove Phase II Cont A-2 Fifth Street Bridge Replacement RCIT Water Storage Tank Carvina Cove Phase II Cont B-1 RCIT Water Tank Carvins Cove Phase II Cont A-1 VDOT Waterline Betterment Total Project Expenditures Less Prior Year Expenditures Total Current Yeer Expenditures Year to Date ExDenditures 325,208 6,243 12,103 1,875,492 1,222,225 241,052 2,517,050 3,049,870 268,296 2,106,553 1,452,591 2,085,317 1,025,714 63,815 97,419 2,479,193 624,975 1,256,173 988,347 31,097,636 $ 8.465.733 NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 Operating Revenue: Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botstourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Revenue Miscellaneous Expense Interest Expense Total Non-Opereting Revenue {Expenses) Net Income (Loll) 1995 3,758,646 566,719 132,094 429,633 49,363 55.116 38.806 5.030,377 1,048,379 2,794,567 636.178 4.479.124 551.253 33,486 12,046 ( 105) ( 7,500) 37,927 589.180 1994 $3,088,062 602,777 147,693 409,315 42,367 73,021 14,723 4,377,958 983,486 3,081,952 646.723 4.712,161 (334,203) 31,903 6,726 ( 13.438) 25,191 $( 309.012i 7 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND FEBRUARY 28, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proie;t Other Equil3ment FY86 Projects Design Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewershed I/I Reduction STP Expansion Bonds - 94 Issue WPCP - Chemical Storage Tanks RCIT Sewer Line Extension Tinker Creek Interceptor Sewer Roanoke River Interceptor Sewer Renovation/Expansion - Water Pollution Control Total Project Expenditures Less Prior Year Expenditures Total Current Year Expandituraa Year to Date 18,783 66,347 283,951 127,118 292,091 233,527 168,982 64,459 10,990 7,330 1,276,275 $ 575.050 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Operating Supplement Interest on Investments Miscellaneous Total Non-Operating Revenue Net Loss 1995 297,817 126,403 111,811 1,930 124,435 173,929 26,966 863,291 662,473 709,913 224.668 1.596,954 733,663! 644,196 22,032 9.558 675,786 $! 57.877) 1994 $ 306,505 127,128 116,854 1,837 136,253 107,549 38.080 834,206 644,942 610,254 220.089 1~475.285 641,079} 618,631 11,348 4,238 634,217 $ ! 6.862) 9 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND FEBRUARY 28, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Parking Lot Paving Other Equipment Auditorium Floor Replacement Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exnenditures $ 189,519 26,118 75.000 290,637 $ 290.637 10 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 Operating Revenue: Century Station Parking Garage VVilliamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Operating Subsidy for GRTC Interest Expense Total Non-Operating Income Net Income 1995 202,682 162,496 109,582 287,875 155,964 74.240 992.839 390,580 347.245 255.014 1994 194,320 157,536 108,135 296,072 119,867 37.276 913.206 410,277 348,893 759,170 154.036 657,211 827,000 823) 2,183 3,901 738 400,000) ( 397,645) 471,882) ( 485.810i (211.593) $ 43.421 ( 53,534} $ 100.502 11 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 ODeratino Revenue Charges for Services Total Operating Revenue c~ Infonnatina Materiels Management Utalty Line Fleet Systems Contr~ 8ervk:# ~en~lc~ Msnaoement TOTALS 1999 1994 $ 1.599.508 $108.379 ~ ~91,;73 $ 2.097.768 $ 2.258.371 $ 6.355.300 $ 6.048.670 1.599.508 108.379 291.273 2,097,769 2,258,371 6,355,300 6,046,870 Personal Services 876,856 66,242 49,184 1,442,613 759,610 3,183,505 3,118,774 Operating Expenses 378,206 19,866 210,288 316,610 447,414 1,372,384 1,370,569 Depreciation 138,981 1.186 25.077 113.476 683,245 961,964 989,663 Total Operating Expenses 1,394.043 78,293 284.549 1,872.699 1,890,269 5,$17.853 5,478,996 Opersting Income 206.465 32.086 6.724 225.070 368.102 837.447 567.874 Interest Revenue 31,085 5.111 4,960 27,752 22,697 91,595 79,507 Operating Supplement from General Fund 264.644 264.644 Net Nonopersting Revenue 31.O85 5.111 4.960 27,762 287,341 356,239 79,507 Net Income $ 236,950 $ 37,197 ~ 11i~74~ $ 252.822 ~ 655i44~ $ lt193~68~1 $ 647(381 15 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28. 1995 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses 1995 $ 95,586 173,550 546,360 815.496 807,146 320,196 16.024 1.143,366 1994 $ 119,424 165,473 513.444 798.341 763,206 265,588 24.028 1,052,822 Operating Loss Add: Non-Operating Revenue Interest on Investments Operating Supplement Total Non-Operating Revenue Net Income ¢ 327,870) 9,988 440.750 450.738 $ 122.868 (254,481) 6,627 404,419 411.04~ $ 156.565 12 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating Loss Add: Non-Operating Revenue City Contribution Contribution from Virginia Tech Proceeds from Brick Sales Interest on Investments Total Non-Operating Revenue Net Income 1995 1994 262,365 90.657 262,365 80.657 ~ ( 80,657i 276,500 123,350 276,500 92,782 (1) 55,791 7.743 616.534 216.132 $ 354.169 $ 135.475 (1) Virginia Tsch paid $30,568 for feasibility study and received credit toward its operating subsidy for that amount. 13 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND FEBRUARY 28, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ ~,413,094 9,413,094 3,256,136 ~ ~156.958 Note: This project is continued from prior years with inception to date totals. 14 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS FEBRUARY 28, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment MS - Other Equipment MS - Furniture and Equipment ULS * Furniture and Equipment ULS - Vehicular Equipment ULS - Other Equipment ULS - Sewershed Study FM - Vehicular Equipment FM - Other Equipment Tot,d Year to Date Expenditures $ 75,643 1,100 2,615 2,399 91,451 59,725 14,309 500,128 17,533 $ 764,903 16 CITY OF RO,~IO~E, VIRGINIA CITY TREASURER'G OFFICE 6ENF_RA~ ~I'ATEMENT OF ACCOUNTABLITY FOR THE MONTH ENDED FEBRUARY 28, 1 ~g6 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED FEBRUARY 28, 1995. GENERAL ($6,261,41825) $1105700071 $12169172.22 iii~~: $2222,072.1 WATER 9,349,429 34 385,174.06 1 542 944.97 ?:::~ii:ii~~ i 18,434,041.50 SEWAGE 18,572,8~4.45 1,451,088.30 1,525,846.38 ?=i!iii:~~i:': 16,874,743.70 AIRPORT 5,447.97 0.00 0.00 6,335,699.54 CIVIC CENTER 675,508.02 158,166.18 266,114.17 TRANSPORTATION 101,194.30 178,299.21 273,789.21 CAPITAL 14,870,097.51 476,137.6~ 2,892,949.61 NURSING HOME 424,546.19 105,120.65 167,528.13 RKE CONFERENCE CEN 6,626,561.20 15,345.54 658,169.71 DEBT SERVICE 7,716,320.71 1,944,982.34 1,703,064.22 els 1,503,428.74 80,892.95 65,860.87 MATERIALS CONTROL 270,736.19 87,925.76 94,791.21 MANAGEMENT SERVICE 251,459.02 9,799.82 22,564.61 UTILITY LINES SERV 1,301,701.10 158,851.70 84,808.27 FLEET MAINTENANCE 1,686,120.78 106,638.64 88,190.60 PAYROLL (550,615.11) 10,807,890.14 10,337, PENSION 484,379.41 508,762.30 392,452.62 SCHOOL FUND 9,637,202.77 3,942,638.56 4,876,150.39 FDETC 144,431.95 143,094.78 279,218.00 GRANT PROGRAMS ~ ~ 413.74.0.47 TOTAL $66,036,953.20 $31,750,778.91 $37,844,913.48 473,374.22 46,551.55 15,312,946.96 327,944.42 12,851,601.54 (1,018,787.42) 1,486,677.36 295,762.33 254,487.86 1,257,340.66 1,598,805.12 (1,013,529.66) (946,394.27) 7,932,900.11 101,975.54 I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED FEBRUARY 28, 1995 THAT SAID FOREGOING: CA~H: CASH tN HAND CASH IN BANK INVF-.~TMENTS ACQUIRED FROM COMPETmVlE PROPO~LG: REPURCHABE AGREEMENTS U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) COMMERCIAL PAPER TOTAL DATE: MARCH 15. 1995 17 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 8 MONTHS ENDING FEBRUARY 28, 1995 R~venu8 City's Contributions Investment Income Gain on Sale of investments Bond Discount Amortization Total Revenue 1995 1994 $ 4,135,020 $ 4,122,240 4.283,145 3,698,366 5,582,891 4,149,791 170,313 153,543 14,171.369 Exoenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Nat Income Year to Date $ 4,876,836 $ 4,764,029 345,544 330,978 12,181 263,876 396,883 141.342 120.845 ~ ~f499.024 18 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF FEBRUARY 28, 1995 Assets Cash Investments: (market value - Due from Other Funds Other Assets Total Assets 1995 $170,026,613 1994 $164,157,570) 1995 1994 599,987 $( 345,819) 153,655,027 2,029 1~.ooo 143,127,390 18.000 liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Total Fund Balance Total Liabilities and Fund Balance 613.842 ~ ~7~.156 613.842 576.156 145,117,430 135,724,391 ~.543.771 ~,499.024 19 IN THE COUNCIL OF THE CITY OF ROANOKE, The 27th day of March, 1995. No. 32412-032795. VIRGINIA, A RESOLUTION establishing certain fees, rates, assessments and charges to be levied by the City. WHEREAS, it is the policy of this Council that City fees for special services should approximate the cost of such services; WHEREAS, the Director of Finance has by report dated March 27, 1995, transmitted to City Council a Fee Compendium including a schedule of most fees, rates, penalties, assessments and charges imposed by the City; and WHEREAS, this Council is desirous of establishing the schedule of fees, rates, penalties, assessments and charges of the City to ensure that all such charges are equitable, up-to-date and easily accessible to the public; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The fees, rates, penalties, assessments and charges set out in the document labeled "Fee Compendium - March, 1995" attached to the Director of Finance's report dated March 27, 1995, are hereby adopted and established. 2. This resolution shall have no effect as to any fee, rate, penalty, assessment or charge which may be legally assessed only after public notice and/or hearing. Compendium and State Code or City Code, prevail. 4. The fees, established by the Fee amended by this Council. In case of any conflict or inconsistency between the Fee the appropriate Code shall rates, penalties, assessments and charges Compendium shall remain in effect until ATTEST: City Clerk. JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 46I I~O. Box 1220 Rom~oke, Virginia 24006-1220 Telephone: (703) 981-2821 Fax: (703) 981-2940 March 27, 1995 JESSE A. HALL Honorable Mayor and Members of City Council Roanoke, Virginia Honorable Mayor and Members of Council: We are pleased to present to you for your consideration our City's 1995 Fee Compendium. Immediately following the transmittal letter to you at the front of the Compendium is an Executive Summary which contains new, changed, and deleted fees since the last publication in November, 1991. All fee modifications have been previously approved by City Council. I would like to personally acknowledge Ila Farris, Senior Accountant, for her dedicated work on the fee compendium and assistance from the Office of Management and Budget and the City Attorney's Office for their review of this publication. We would be pleased to answer any questions. Sincerely, ~'James D Grisso Director of Finance JDG:s Attachment C; W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Barry Key, Manager, Management and Budget Mary F. Parker, City Clerk Ila Farris, Senior Accountant CITY OF ROANOKE OFFICE OF CITYATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011o1595 TELEPHONE: 703-gEl1-2431 WILBURN C. DIBMNG, JR. CITY ATTORNEY March 27, 1995 WILLIAM X PARSONS STEVEN J. TALEVI KATHLEEN MARIE KRONAO GLADYS L. YATES ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Cable Television Rate Requlation Dear Mayor Bowers and City Council Members: I have recently been advised of consumer complaints as to recent cable television channel line-up changes and a rate increase of $1.61 per month implemented by Cox Cable Roanoke, Inc. ("Cox") for the tier of service above basic service which Cox refers to as Cox Preferred Service ("CPS"). This report addresses City Council's role in cable television rate regulation. The City has taken all required action under federal law to perfect its right to regulate basic cable television rates. On October 4, 1993, City Council adopted Resolution No. 31729-100493 authorizing the filing of FCC Form 328. By filing this form with the FCC, the City obtained "certification" to regulate basic cable television rates. On October 11, 1993, City Council adopted Ordinance No. 31740-101193 governing procedures and standards for regulation of cable television rates. This ordinance stipulated that the City would abide by the FCC's rate regulations. By sending to Cox written notification informing Cox that the two foregoing steps had been completed and that Cox should submit necessary FCC rate regulation information to the City, the City completed all steps required to regulate rates charged by Cox for the basic tier of cable television service. Cox has maintained a basic monthly rate of $7.63 for City customers since July 14, 1994. Cox recently made changes in channel line-up and charges for CPS. The channel line-up changes and rate increase of $1.61 per month became effective February 1, 1995. Under federal law, the City does not have the authority to regulate the rates charged by Cox for its CPS tier. FCC regulations, however, allow any cable television subscriber within the City to submit a complaint to the FCC which would trigger FCC oversight of the CPS tier. Citizens The Honorable Mayor and Members of City Council March 27, 1995 Page 2 who recently appeared before the Roanoke Valley Regional Cable TV Committee were advised of the requirement that any complaints with respect to rates charged for the CPS tier should be directed to the FCC. Citizens were also advised that complaints about provisions of the applicable federal law or FCC regulations should be addressed to our Congressional delegation. I shall be pleased to address any questions City Council may have with respect to this matter. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f cc: W. Robert Herbert, City Manager Alfred Beckley, Jr., Member, Roanoke Valley Regional Cable Television Committee Michelle Bono, Member, Roanoke Valley Regional Cable Television Committee Gretchen Shine, Vice-President and General Manager, Cox Cable Roanoke, Inc. IN THE COUNCIL OF THE CITY OF The 27th day of March, 1995. No. 32413-032795. ROANOKE, VIRGINIA, AN ORDINANCE providing for one additional regular meeting of City Council for the month of April, 1995, only. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. On April 3, 1995, meeting commencing at 10:00 Roanoke Conference Center, in the City of Roanoke. Such meeting of City Council shall be in addition to the meetings on the second and fourth Mondays of April, 1995. 2. City Council's regular meetings on the second and fourth Mondays of April, 1995, shall be unaffected by this ordinance, and the regular meetings on the second and fourth Mondays of April, 1995, shall be held at the place and time and follow the procedures established by City Council's Rules of Procedure as set forth in S2-15, Code of the City of Roanoke (1979), as amended. municipal ordinance City Council shall hold a regular a.m. in the Crystal Ballroom, Hotel regular regular In order to provide for the usual daily operation of the government, an emergency is declared to exist, and this shall be in full force and effect upon its adoption. ATTEST: City Clerk. CITY OF ROANOKE. OFFICE OF CITY ATTORNEY 464 MUNICIPAL I~UILDING 215 CHURCH AVENUE. SW ROANOKE, VIRGINIA 24011-1595 WILBURN C. DIBLING, JR. March 27, 1995 WILLIAM X PARSONS STEVEN J. TALEVI KATHLEEN MARIE KRONAU GLADYS L YATES ASSISTANT CITY A~FORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers Re: City Council Meeting at Hotel Roanoke Conference Center and Council Members: I understand that, in connection with the opening of the Hotel Roanoke and Conference Center, City Council desires to hold the first official meeting in the new Conference Center on April 3, 1995. It is my further understanding that the meeting will commence in the Crystal Ballroom at 10:00 a.m. and that the agenda will include special briefings with respect to the Hotel Roanoke and Conference Center as well as regular agenda items suggested by the City Council and the City Manager. Accordingly, I have prepared the attached ordinance which provides that for the month of April, 1995, only City Council will hold three regular meetings. The regular meeting of April 3, 1995, will commence at 10:00 a.m. in the Crystal Ballroom. The regular meetings to be held on the second and fourth Mondays are unaffected by the attached ordinance. I trust that the attached ordinance is consistent with Council's intent. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f Attachment cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #102-223 Edwin Bond Chief Engineer Bridges and Structures Norfolk Southern Corporation 99 Spring Street, S. W. Atlanta, Georgia 30303 Dear Mr. Bond: I am enclosing copy of Resolution No. 32415-032795 accepting the bid submitted by English Construction Co., Inc., for Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western Railway, in the amount of $505,725.00, upon certain terms and conditions; and rejecting all other bids made to the City. Resolution No. 32415-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 30, 1995 File #102-223 John M. Jordan, Jr. Vice President English Construction Co., Inc. P. O. Box P-7000 Lynchburg, Virginia 24505 Dear Mr. Jordan: I am enclosing copy of Resolution No. 32415-032795 accepting the bid submitted by English Construction Co., Inc., for Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western Railway, in the amount of $505,725.00, upon certain terms and conditions; and rejecting all other bids made to the City. Resolution No. 32415-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. Sincerely, Mary F. Parker, CMc/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 30, 1995 File #102-223 SANDRA H. EAKIN Deputy City Clerk Alan G. Soltis, Vice President Lanford Brothers Co., Inc. P. O. Box 7330 Roanoke, Virginia 24019 William H. Robertson, President Robertson Construction Co., Inc. P. O. Box 607 Salem, Virginia 24153 Loyd D. Johnson, President Wilkins Construction Co., Inc. Route 1 Amherst, Virginia 24521 Gentlemen: I am enclosing copy of Resolution No. 32415-032795 accepting the bid submitted by English Construction Co., Inc., for Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western Railway, in the amount of $505,725.00, upon certain terms and conditions; and rejecting all other bids made to the City. Resolution No. 32415-032795 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 27, 1995. On behalf of the Mayor and Members of City Council, I would like to express appreciation for submitting your bids on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 27th day of I~tarch, 1995. I%. 324.15-032795. A RESOLUTION accepting the bid for Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western Railway, upon certain terms and conditions; and rejecting all other bids made for such items. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The bid submitted by English Construction Company, Inc., for Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western Railway for a total of $505,725.00, as more particularly set forth in the March 27, 1995, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract with such firm based on its bid to the City and the City's specifications therefor, such contract to be approved as to form by the City Attorney. 3. Any and all other bids made to the City for the aforesaid are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 27th day of March, 1995. No. 32414-032795. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: & ro riations Streets & Bridges $ 8,913,206 Contract 2, Jefferson Street Bridge (1) ............ 563,210 Capital Improvement Reserve Public Improvement Bonds - Series 1996 (2) ......... 755,134 (1,845,554) 1) Appropriated from Bond Funds (008-052-9698-9001) $ 563,210 2) Bridges (008-052-9701-9190) (563,210) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. March 27, 1995 Council Report No. 95-121 Honorable Mayor and Members of Roanoke, Virginia Dear Members of City Council: City Council SUBJECT: Bid Committee Report Contract 2, Repairs to Jefferson Street Norfolk Southern Railway #8003 Bridge over I concur with the Bid Committee Report recommendations relative to the above referenced project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/JGB/fm cc: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations Construction Cost Technician Accountant, Contracts & Fixed Assets Budget Administrator Manager, General Services Tax Compliance Auditor March 27, 1995 Council Report No. 95-121 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Bid Committee Report Contract 2, Repairs to Jefferson Street Bridge over Norfolk Southern Railway #8003 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, illiam White, C~airman l ~hn H.~Parrott - William F. Clark Charles M. Huffine ~ Attachment: Bid Committee Report CC: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Tax Compliance Auditor March 27, 1995 Council Report No. 95-121 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Bid Committee Report Contract 2, Repairs to Jefferson Street Bridge over Norfolk Southern Railway #8003 Background on the subject in chronological order is as follows: Jefferson Street Bridqe Contract 1 was completed September 30, 1994, for the replacement of a Retaining Wall and Pilaster. Bo Project was properly advertised and bids were publicly opened and read aloud by D. Darwin Roupe, Manager of General Services, on Tuesday, February 21, 1995, for Contract 2, Repairs to Jefferson Street Bridge over Norfolk Southern Railway. Four (4) bids were received with English Construction Company, Inc. submitting the Iow bid in the amount of $505,725.00. Norfolk Southern will require and provide, on a force account basis watchman service and flagman protection they deem necessary for the safety of the Railway operators at an estimated amount of $7,485.00. III. II. Current situation is as follows: A. Bridqe repair project has been bid and now needs to be constructed. Proiect consists of bridge cleaning, patching exposed rebars and spalls, pressure injecting concrete in cracks and joints, repairing expansion joint, installing a tie-back system for retaining wall, and bridge lighting. Issues in order of importance are as follows: A. Cost B. Funding Honorable Mayor and members of City Council BID COMMITTEE REPORT CONTRACT 2, REPAIRS TO JEFFERSON STREET BRIDGE OVER NORFOLK SOUTHERN RAILWAY #8003 March 27, 1995 Page 2 IV. Alternatives. in order of feasibility are as follows: A. Authorize the City Manaqer to: Execute a unit price contract, in a form approved by the City Attorney, with English Construction Company, Inc. in the amount of $505,725.00 with 280 calendar days for completion with a project contingency of $50,000. Cost is below Engineers' estimate and was competitively bid. Funding will be provided by the anticipated bond proceeds of the 1996 bond issue. Internal Revenue Service regulations require that the City declare its intent to reimburse itself $555,725.00 from the proceeds of its general obligation bonds authorized to be issued pursuant to Ordinance No. 32131-080894, adopted by City Council on August 8, 1994. Execute an agreement with Norfolk Southern Railway for watchman and flagging protection in the amount of 97,485.00. Cost is an estimate provided by Norfolk Southern Railway based on 30 days working above their tracks. Fundinq will be provided by the anticipated bond proceeds of the 1996 bond issue. Internal Revenue Service regulations require that the City declare its intent to reimburse itself 97,485.00 from the proceeds of its general obligation bonds authorized to be issued pursuant to Ordinance No. 32131-080894, adopted by City Council on August 8, 1994. Do not authorize the City Manager to: 1. Execute a contract with English Construction Company, Inc. Honorable Mayor and members of City Council BID COMMITTEE REPORT CONTRACT 2, REPAIRS TO JEFFERSON STREET BRIDGE OVER NORFOLK SOUTHERN RAILWAY //8003 March 27, 1995 Page 3 a. Cost would be based on future bids. Funding would remain in the anticipated bond proceeds of the 1996 bond issue. 2. Execute an agreement with Norfolk Southern Railway. ao Cost would not be an issue as Norfolk Southern's services would not be needed if the bridge is not repaired. Funding would remain in the anticipated bond proceeds of the 1996 bond issue. V. Recommendation is as follows: City Council concur in alternative "A", and take the following actions: Authorize the City Mana.qer to execute a unit price contract with English Construction Company, Inc. for Contract 2, Repairs to Jefferson Street Bridge over Norfolk Southern Railway in the amount of $505,725.00 and authorize a project contingency of $50,000. Authorize the City Manager to execute an agreement with Norfolk Southern Railway for watchman and flagging protection in the amount of ~7485.00. Appropriate $563,210.00 from anticipated 1996 bond proceeds to a new account to be established by the Director of Finance in the Capital Projects Fund called Contract 2, Jefferson Street Bridge. .. Adopt a resolution indicating the City's intent to reimburse itself in the amount of $563,210.00 from anticipated 1996 general obligation bond proceeds to be issued pursuant to Ordinance No. 32131-080894 adopted August 8, 1995. 5. Reiect the other bids received. Honorable Mayor and members of City Council BID COMMITTEE REPORT CONTRACT 2, REPAIRS TO JEFFERSON STREET BRIDGE OVER NORFOLK SOUTHERN RAILWAY #8003 March 27, 1995 Page 4 WW/JGB/kr Attachment: Tabulation of Bids CC; City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Tax Compliance Auditor TABULATION OF BIDS CONRACT 2, REPAIRS TO JEFFERSON STREET BRIDGE OVER NORFOLK SOUTHERN RAILWAY Bids opened by D. D. Roupe, Manager, General Services, on Tuesday, February 21, 1995, at 2:00 p.m. Contractor Bid Bond Bid Amount English Construction Company, Inc. Yes $505,725.00 Lanford Brothers Company, Inc. Yes $525,727.00 Wilkins Construction Company, Inc. Yes 9572,950.00 Robertson Construction Company, Inc. Yes $629,826.50 Engineers Estimate: $507,000.00 Mattern & Craig, Inc. 701 First Street, S.W. Roanoke, Virginia 24016 Office of the City Engineer Roanoke, Virginia Attachment - for Report Reviewers Jefferson Street Bridge over Norfolk Southern Railway #8003: Note: Project estimated cost as adopted in the Capital Improvement Program is $621,650 (page 23, item 5 in CIP document): · Engineering Cost · Construction Cost Total Estimated Cost Current Project CostJFunding Sources: 008-052-9548 Engineering 008-052-9691 Jefferson St. Bridge 1996 Bond Issue Total Project Cost $110,660 510,990 $621,650 Unoblig. Current Current Budget Budget Expenditures Balance $114,795 $110,660 $4,135 160,990 127,664 33,326 345,865 0 345,865 $621,650 $238,324 $383,326 New project estimated cost is $805,669 leaving an unfunded balance of $184,019. The additional funding will come from the anticipated proceeds of the 1996 bond issue earmarked for the First Street Bridge over Railroad, S.W. #8002. Proposed New Project Cost: $805,669 Engineering (052-008-9548) Jefferson Street Bridge (008-052-9691) Anticipated 1996 Bond Issue Anticipated 1996 Bond Issue earmarked for the First Street Bridge #8002 Total Project Cost $114,795 160,990 345,865 184,019 $805,669 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 27th day of March, 1995. No. 32416-032795. AN ORDINANCE providing for the acquisition of property rights needed by the City for the Walnut Avenue Bridge Replacement Project; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; authorizing the City to make motion for the award of a right of entry on any of the parcels for the purpose of commencing the project; and providing for an emergency. WHEREAS, by Ordinance No. 32362-012395, adopted on January 23, 1995, this Council authorized acquisition of certain property rights for the Walnut Avenue Bridge Replacement Project ("Project") provided there were no insurmountable environmental problems; WHEREAS, a Phase I Environmental Assessment on Tax Map No. 4031501 owned by Gate Petroleum Company indicates a minimal environmental risk associated with acquisition when compared to the benefits of the Project; and WHEREAS, additional property rights are needed for this project. THEREFORE,' BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the Project, the City wants and needs certain property rights, together with rights of ingress and egress, as more specifically set forth in the report and attachments thereto to this Council dated March 27, 1995, City Clerk. for the City rights with parcels, for appropriate, applicable statutory guidelines. 2. The total consideration offered or expended the property rights needed for this project shall $60,000.00 without further authorization of Council. on file in the Office of the The proper City officials are authorized to acquire from the respective owners the necessary property appropriate ancillary rights with respect to the such consideration as the City Manager may deem subject to the limitation set out below and subject to for all of not exceed Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the respective consideration to the owners of the interest conveyed, certified by the City Attorney to be entitled to the same. 3. Should the City be unable to agree with the owner of any real estate or should any owner be a person under a disability and lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the City the appropriate property rights. 4. In instituting or conducting any condemnation proceeding, the City Attorney is authorized to make motion on behalf of the City for entry of an order, pursuant to S25-46.8, Code of Virginia (1950), as amended, granting to the City a right of entry for the purpose of commencing the project. The Director of Finance, upon request of the City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the respective owners. municipal ordinance In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this shall be in full force and effect upon its passage. ATTEST: City Clerk. March 27, 1995 Report No. 95-309 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Walnut Avenue Bridge Over Roanoke River Acquisition of Additional Property Rights The attached report was considered by the Water Resources Committee at its regular meeting on March 13, 1995. The Committee recommends that Council authorize the acquisition of additional property rights, as more specifically identified in the attached report, by making offers based on appraisals and institute condemnation, if necessary, for the Walnut Avenue Bridge project. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Sarah E. Fitton, Real Estate Agent Delores D. Daniels, Assistant to City Manager for Community Relations Ellen S. Evans, Construction Cost Technician Rosemary Trussell, Accountant, Contracts & Fixed Assets Diane S. Akers, Budget Administrator Report No. CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION 95-309 DATE: TO: FROM: SUBJECT: March 13, 1995 IV~embers~Water Resources Committee '~l~m~r,~ire~tilities and Operations, thru W. Robert Herll~t,~ City Manager WALNUT AVENUE BRIDGE OVER ROANOKE RIVER ACQUISITION OF ADDITIONAL PROPERTY RIGHTS Background on the subject in chronological order is as follows: A. Walnut Avenue Bridqe over the Roanoke River was built in the 1890's. B. The bridge was raised to match the grade of the new bridge over the railway tracks in the 1920's. C. Last major work was done in 1977 when the bridge was painted. D. Inspection of the brid.qe is made on an annual basis. In the last several years, inspection has determined that the major components of the bridge are in marginal or poor condition. E. Load ratinq analysis was performed in November, 1993. The posted limit has been reduced from 10 tons to 8 tons. This reduction limits the use of the bridge. F. Preliminary engineerinq report has been completed. G. Additional properties (Temporary Construction Easements) have been identified in the final design. H. Authorization was granted by City Council on January 23, 1995, to move forward with title work, appraisals, negotiation, and closings for acquisitional property rights, as listed on Attachment "A". Members, Water Resources Committee WALNUT AVENUE BRIDGE OVER ROANOKE RIVER ACQUISITION OF PROPERTY RIGHTS March 13, 1995 Page 2 II. Current situation is as follows: A. Walnut Avenue Bridge replacement is currently under design, and construction is scheduled for the Fall of 1995. Authorization is needed to move forward with additional title work, appraisals, negotiations, and closings for acquisition of property rights. Additional property rights to be acquired are shown on Attachment B. Ill. Issues in order of importance are as follows: A. Need B. Timinq C. Funding IV. Alternatives in order of feasibility are as follows: Committee recommends that City Council authorize the acquisition of additional property rights needed in connection with the Walnut Avenue Bridge project currently being designed, and providing no insurmountable environmental problems are identified. Said property rights are identified in Attachment B. Need for property rights acquisition has been established by design of the Walnut Avenue Bridge project. Timing of property rights acquisition is critical to avoid delay of project schedule. Funding totaling $60,000.00 was appropriated to the Walnut Avenue Bridge Replacement account number 008-052-9684-9003 by City Council January 23, 1995, and is adequate to cover the additional property rights required. Members, Water Resources Committee WALNUT AVENUE BRIDGE OVER ROANOKE RIVER ACQUISITION OF PROPERTY RIGHTS March 13, 1995 Page 3 Committee recommends that City Council not authorize the acquisition of additional property riqhts. 1. Need for property rights acquisition established by design of the Walnut Avenue Bridge project would not be met. 2. Timinq would cause delay of the project if property rights are not acquired. 3. Funding would remain in the Walnut Avenue Bridge Replacement account. Recommendation is as follows: Committee recommends that City Council concur in Alternative "A" and take the following action: Authorize the acquisition of additional property rights as more specifically identified in Attachment B by making offers based on appraisals and institute condemnation if necessary for the Walnut Avenue Bridge project. WRH/JGB/SEF/fm Attachments cc: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator ATTACHMENT A WALNUT AVENUE BRIDGE PROPERTY OWNER TAX NO. Claude N. Smith James B. Robertson Gate Petroleum Company Appalachian Electric Power 4030615 4031115 4031501 4031301 ~.'/7.. tic. 2&/. ~ % EASEMENT ' ',, v~N I~ I I~ I' ~acK 0~, No. 122q ii '1 [ 1 40 ATTACHMENT B WALNUT AVENUE BRIDGE PROPERTY OWNER TAX NO. Claude N. & Madeline B. Smith Electric Railway Company Scottie T. Price Gate Petroleum Company 4030614 4030306 4030303 4030304 4031502 ~' ENVIRONMENT & RE IVED INFRASTRUCTURE MATTF. RN & ORAIG January 13, 1995 Mr. Steve Campbell, P.E.' Mattem and Craig 701 First Street, SW Roanoke, Virginia 24016 Re: Results of Soil and Ground-Water Investigation Proposed Walnut Avenue Bridge Site RUST Environment & Infi'astructure Project No. 32144.300 Dear Mr. Campbell: This letter presents a summary of the results of soil and groundwater investigation and analysis performed by RUST Environment & Infrastructure (RUST E&F) of Richmond, Virginia for Mattem & Craig of Roanoke, Virginia. The investigation was performed along the proposed storm sewer aligament, the proposed bridge abutment area, a~d tlu~e small parcels of the subject properties to be acquired by the City of Roanoke to accommodate the increased turning radius at the intersection. Figure 1 presents the site location and topograpby. Storm Sewer Alignment Six soil borings were advanced fi.om which sample~ were collected at t~ve foot intervals to characterize potential impacts along the proposed storm sewer aligament and the proposed bridge abutment. Soil borings SB-3, SB-4, SB-5, a~d SB-6 were installed along the storm sewer alignment. SB-I was advanced in the vi,~ity of the proposed bridge abutment and monitoring well I (MW-l) was in~allad in SB-I. SB-2 w~ advanoed between ~ Terminex facility and Moody printing along Piedmont Avenue. Monitoring Well 2 (MW-2) was installed in SB-2. Figure 2 presents the locations of the borin~ and wells. Individual samplea were screened in the field for volatile orgarfi¢ compounds (VOCs) and · vertically integrated composite sample fi.om each boring was submitted to aa analytical labomo~ for evaluation. Groundwater samples were collected laboratory for analysis fi.om the two monitoring walls. All installation, samplIng, and arutlysis was performed to industry standards. All soil samples were analyzed for 'rPH and BTEX constituents and the sample for SB-5 was also analyzed for VOCs, PCBs, pesticides, and hestficides. The only detection reported from the laboratmT analysis was fi.om soil boring SB-6, located between the Gates Petroleum Company property and the Roanoke River beside the proposed storm sewer. The analysis indicated a benzene concentration of 0.5 m~/Ks, · toluene concentration of 0.2 rog/Kg, and a xylene concentration ofO 1 m~g, These levels are only slightly I~reater than the reporting limit of 0 I mg/Kg for each constituent. They are f~r h~lo~ty th~ i.a,,.,.4.l nnd ronirt~.ntial I:xpnsure [-~vels and are not thought to pose any significant risk to workers. No other samples showed levels greater than the reporting limits. No VOCs, pesticides, PCBs, or herbicides were detected in the sample collected from soil boring SB-5, located between the TemUnex facility and the Smith Properly. .. Field screemng of the soll samples for VOCs indicated pockets of orgamc vapor in the subsurface, the greatest reading for organic vapor was 120 ppm in boring SB-5. The lowest reading for organic vapor was 0 ppm in boring SB-2. Other soil samples showed vapor readings ranging from I to 100 ppm. In general, the greatest reading for each individual boring was found in the shallowest sample for that boring, which is consistent with minor impacts associated with the overlying asphalt cover. Comparison of these results with those from the laboratory indicates that cause of the readings is not persistem and must dissipate rapidly in the ambient air. Ground-water samples were collected from the two monitoring wells installed at the site. Samples were analyzed for TPI-I, BTEX, VOCs, PCBs, pesticides and herbicides. Results of the analysis indicate no ground-water contamination of sisnlficance. The oniy compound detected above laboratory detection limits was chloroforn~ in well MW-2 at a concentration of 8 micrograms per liter (us/L). Chloroform is a common laboratory contaminant. The detected value is only slightly greater than the reporting limit of 5 uf/L and is significantly less than drinking water standards and maximum comanunant levels (MCLs). P~oper~ Acqui. v!~n A Phase I Environmental Assessment (EA) was performed on the Moody Graphics and Termmex facilities. These facilities are located in the vicinity of the intersection of Peidmont Avenue and Walnut Avenue. The City will have to acquire a small parcel of both the properties to accommodate the increas~ turning radii proposed for the intersection. Additionally the City will have to acquire two small p~rcel of the Gates Petroleum Service Station for the same purpose. The EA did not speciiically address the Gates Site as a do~tmented release 9f liouid oetroleum ~ha,m ~ reported at t-hat site and a Site Characterization Report (SCR) was submitted to the Virginia Del)re'inmont of Environmental Quality (DEQ). Fism'e 2 presents the locations of the prop~ties and the soil bonng and monitorin8 well locations. The Phase I FA. did not identifi] any sigaificant potential environmental threats to the environment associated with the Moody Cnlphics Facility. Soil samples collected from SB-2 (upgradient and adjacent to the facility) and SB-I (down gradient of the facility) did not show any detectable concentrations of contamination. Ground water samples from the monitoring wells installed in those borings (MW-I and MW-2, respectively) did not indicate any contamination of sigrUficance Terminex Facility Mr Campbell. P E. J~nuasT 13.1995 Page 3 The Phase I EA did'h~t identify any sigmficant potential environmental threats to the environment associated with the Terrain.ex Facility. Soil samples collected from SB-4 and SB-5 (down gradient of the facility) did not show any detectable concentrations of contamination. Ground water samples from the momtoring wells installed in boring SB-2 (MW-2) did not indicate any contamination of significance. Gates PetroLeum A SCR was performed on the site by CBM Environmental Services, Inc. of Charlotte, NC., and is dated June 14, 1994. A copy of the SCR was included in the Phase I EA performed by RUST E&I. The report indicates that dissolved impacts are limited to the interior of the Gates property and that off-site migration of contaminati0n is minimal. The data presented in the SCR indicate that contamination beneath the two.small parcels to be acquired by the City i. is~s also minimal. Soil boring SB-6 (down gradient of the site) showed extremely low level concentrations o~fBTEX, and SB-3 (down gradient of the site) showed no detectable impacts. Summary Based on the results of the sampling performed at the site, it does not appear that any sigmficam risk of environmental exposure exists. Activities associated with the construction of the Walnut Avenue Bridge and associated roadwork should not be adversely impacted by any subsurface contamination. No approvals or p~mits should he reauired frg~ the Vir,,mnia DEOfor handling or disposal of the soil and ground wnt~ as ~-widanc. ed b~t the r~ults of this study. Addition~ly. t~e investigation results indicate minimal liability associated with the acquisition oftbe subjec~ properties by the city of Roanoke. ^ppfied Sciaflc~ uepartment Manager MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy C/t5 Clerk March 30, 1995 File ~67-110 Carl H. Kopitzke, Chairperson Mill Mountain Development Committee 4581 Oakland Boulevard, N. E. Roanoke, Virginia 24012 Dear Mr. Kopitzke: At a regular meeting of the Council of the City of Roanoke held on Monday, March 27, 1995, Council authorized expansion of the Mill Mountain Development Committee to a number to be recommended by the Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: W. Robert Herbert, City Manager William F. Clark, Director, Public Works John W. Coates, Manager, Parks and Recreation/Grounds Maintenance Lynnis B. Vernon, Parks Planner