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HomeMy WebLinkAboutCouncil Actions 04-03-95EDWARDS 32419 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL The Hotel Roanoke & Conference Center Crystal Ballroom April 3, 1995 10:00 a. nr AGENDA FOR THE COUNCIL Call to Order -- Roll Call. Council Members McCadden and Wyatt were absent. The Invocation was delivered by Dr. Noel C. Taylor, Pastor, High Street Baptist Church. The Presentation of Colors was led by Honor Guards of the Roanoke City Emergency Medical Services Department, Fire Department, Police Department and Sheriff's Office. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. The Members of Council welcomed The Monterey Elementary School Chorus. Rose Ann Burgess, Director. File #80-467 Welcome and Opening Remarks. Mayor Bowers. ANNOUNCEMENTS: None. CONSENT AGENDA C-1 (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Qualifications of the following persons: Janie P. Wheeler as a member of the Roanoke Arts Commission to fill the unexpired term of Linda Atkinson, resigned, ending June 30, 1996. File #15-110-230 Daniel E. Kames as a member of the Fair Housing Board for a term of three years ending March 31, 1998. File #15-110-178 RECOMMENDED ACTION: Receive and file. e REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: a. Comments with regard to The Hotel Roanoke & Conference Center. Martha A. Mackey, Executive Director, The Roanoke Valley Convention and Visitors Bureau. Received and filed. File #247-258-293-336 b. Presentation of the Annual Report of The Roanoke Valley Convention and Visitors Bureau. Martha A. Mackey, Executive Director. Received and Irded. File #109-247-258-293-336 c. Brie£mg with regard to The Hotel Roanoke & Conference Center bookings. Gary D. Walton, General Manager. Received and filed. File #247-258 d. Briefing with regard to The Hotel Roanoke Conference Center. Brian J. Wislmeff, Acting Director, Hotel Roanoke Conference Center Commission. Received and filed. File #247-258 e. Presentation in recognition of the support of the Roanoke City Council of The Hotel Roanoke & Conference Center project. Raymond D. Smoot, Jr., Vice President for Finance and Treasurer, Virginia Polytechnic Institute and State University. Received and filed. File #80-1:}2-247-258 f. OTHER HEARINGS OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: 1. A report with regard to the status of roadway projects around The Hotel Roanoke & Conference Center. Received and filed. File #20-77-102-247-258-514 ITEMS RECOMMENDED FOR ACTION: 2. A report recommending execution of the Preliminary Information Form requesting the Virginia Depa~hnent of Historic Resources to consider the Gainsboro Branch Library for inclusion on the Virginia Landmarks Register and the National Register of I-Iistoric Places. Adopted Resolution No. 32419-040395. (5-0) File #51-200-216-323 3. A report recommending appropriation of certain utility funds to reimburse the General Fund for City engineering se~ices. Adopted Budget Ordinance No. 32420-040395. (5-0) File #27-60-183-217-330-468 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: None. go INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32417, on second reading, authorizing execution of an agreement with Appalachian Power Company permitting the installation of overhead power lines across portions of City-owned property located in Roanoke County and Botetourt County and identified by Official Tax No. 18.00-1-9, and assigning to Appalachian easements to be acquired by the City across privately owned property located in Botetourt County and identified by Botetourt County Official Tax Map Nos. 106-1-4 and 106-1-5. Adopted Ordinance No. 32417-040395. (5-0) File #28-29-166-468 Ordinance No. 32418, on second reading, authorizing execution of an agreement with Appalachian Power Company providing for the upgrading of existing power lines and relocation of four existing poles across portions of City-owned property identified by Roanoke City Tax Map No. 4350701 and located along Bennington Street, S. E., upon certain terms and conditions. Adopted Ordinance No. 32418-040395. (5-0) File #29-166-468-514 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: None. City Clerk's Office City of Roanoke, Virginia April 5, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 Budget Ordinance No. 32420-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to cell me. Sincerely, C~MC/M~E Mary F. Parker, City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 5, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 Budget Ordinance No. 32420-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 Budget Ordinance No. 32420-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia April 5, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32419-040395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. rker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 Budget Ordinance No. 32420-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Resolution No. 32419-040395 Budget Ordinance No. 32420-040395 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~) City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Sarah E. Fitton Real Estate Agent Roanoke, Virginia Dear Ms. Fitton: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32417-040395 Ordinance No. 32418-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32417-040395 Ordinance No. 32418-040395 Budget Ordinance No. 32420-040395 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 John W. Coates, Manager Parks, Recreation and Grounds Maintenance Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32418-040395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Off~ce City of Roanoke, Virginia April 5, 1995 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32420-040395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have q.uestions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 5, 1995 Steven L. Walker, Manager Water Pollution Control Plant Roanoke, Virginia Dear Mr. Walker: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32420-040395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, p~ease do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 5, 1995 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measure that pertains to your department: Resolution No. 32419-040395 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 5, 1995 File #5-70-80-121-132-354 Mr. James E. Brabham Box 52, Lakeshore Terrace Hardy, Virginia 24101 Mr. Crosby Grindle 5513 Coleman Road, S. W. Roanoke, Virginia 24018 Mr. Rodger A. Hogan 1044 Highland Road Salem, Virginia 24153 Mr. Scott K Mutter 2410 Owen Drive, S. E. Roanoke, Virginia 24014 Mr. Richard W. Lawson 5518 Wipledale Avenue, N. E. Roanoke, Virginia 24019 Gentlemen: On behalf of the Members of the Roanoke City Council, I would like to express appreciation for your Presentation of Colors at the Roanoke City Council meeting on Monday, April 3, 1995 at The Hotel Roanoke & Conference Center. Your presence on this special occasion was appreciated. With kindest regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 5, 1995 File #80-467 William Lalik, Principal Monterey Elementary School 4501 Oliver Road, N. E. Roanoke, Virginia 24012 Rose Ann Burgess, Director The Monterey Elementary School Chorus Monterey Elementary School 4501 Oliver Road, N. E. Roanoke, Virginia 24012 Dear Mr. Lalik and Ms. Burgess: On behalf of the Members of the Roanoke City Council, I would like to express appreciation to The Monterey Elementary School Chorus for the beautiful choral selections, which were presented at the regular meeting of the Council of the City of Roanoke held on Monday, April 3, 1995 at The Hotel Roanoke & Conference Canter. The presence of the young people and the obvious amount of time that it took to prepare for the event is deeply appreciated. With kindest regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: E. Wayne Harris, Superintendent, Roanoke City Public Schools M. Michelle Bono, Public Information Officer MARY F. PARKER, CMC/AAE Chy Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 5, 1995 File #15-110-230 Mimi Hodgin, Chairperson Roanoke Arts Commission 805 Virginia Avenue Salem, Virginia 24153 Dear Ms. Hodgin: This is to advise you that Janie P. VVheeler has qualified as a member of the Roanoke Arts Commission to fill the unexpired term of Linda Atkinson, resigned, ending June 30, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Janie P. Wheeler, do solernn]y swear (or rff~rm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and imparticd]y discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission, to fill the unexpired term of Linda Atk/nson, resigned, ending June 30, 1996, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~.~.05 day of,F~_r~z~ ~ 1995. ARTHUR B. CRUSH, III, Cf.ERK , DEPUTY CT.I~IK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City C~erk April 5, 1995 File #15-110-178 Dolores C. Daniels, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Daniels This is to advise you that Daniel E. Kames has qualified as a member of the Fair Housing Board for a term of three years ending March 31, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: L Daniel E. Kumes, do solemnly swear (or alfirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of Fair Housing Board for a term of three years ending March 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me th~?< ~d~'~"~'"~1995. ARTHUR B. CRUSH, III, Ct .AK March 24, 1995 Valley Corwention & Visitors Bureau Ms. Mary Parker Rke City Clerk Municipal Building 215 Church Avenue Roanoke, VA 24011 Dear Ms. Parker: I would like to request two minutes on the agenda of Roanoke City Council for the April 3, 1995 meeting. I wish to make a few comments regarding the new Conference Center of Roanoke. This request is in addition to our former request for April 10, 1995. Thank you for your consideration of this request. Sincerely, Martha Mackey Executive Director MM/pw "Capital of the Blue Ridge" Marketplace Center 114 Market Street, Roanoke, VA 24011-1402 (703) 342-6025 · Fax: (703) 342-7119 HOTEL RNKE ~ CONF CTR ID:17053452590 MRR 29'95 15:55 No.027 P.02 THE HOTEL ROANOKE & CONFERENCE CENTER ;!!; A DOUBLETREE HOTEL Memorandum From: Date: Subject: Mary Parker Gary D. Walton, General Manager .~'//~ March 29, 1995 City Council Meeting I would like to request an opportunity to speak at the City Council Meeting on, Monday, April 3, 1995. I would like to discuss Conference Center bookings. Thank you. /rgp IlO Sher,arldoah Avenue Roanoke. Virginia 24016 (T) 10)-985-5900 (F) 103'545-2890 F1f:~R-29- J. 995 14:59 J-TEI3345289EI 99X P. 82 Jamcs G. Harvey, II, Chairman Dr. Patfic~ R. L~verpool, Vice ~hairman Dr. Raymond D. Smoot, Jr., Sec~etmy James D. Grisso, ~'easurcr W. Robert Herbert Minnis ~. Ridenour Brian 1. Wishneff, Acting Director March 29, 1995 Ms. Mary F. Parker, City Clerk City of Roanoke 215 Church Avenue, Room 456 Roanoke, Virginia 24011 Dear Mary: The Hotel Roanoke Conference Center Commission would like to be on Roanoke City Council's agenda for the meeting being held on Monday, April 3, 1995 at The Conference Center of Roanoke to make a presentation on the Conference Center. If you have any questions, please feel free to call me. Thank you. Sincerely, Brian J. Wislmeff, Acting Director Hotel Roanoke Conference Center Commission BJW/kdc cc: James D. Ritchie, Assistant City Manager 111 Franklin Plaza, Suite 230, Roanoke, Virsinia 24011 Telephone: 703-981-1170 Facsimile: 703-224-3060 VIRGINIA POLYTECHNIC INSTITUTE 312 Burruss Hall, Blacksburg, Virginia 24061-0[42 AND STATE UNIVERSITY ~, {~ ,03) 23!-~75~ ,Fax: (703) 231-3456 ~'d i giihet: ~m~ii@vtvml March 23, 1995 Ms. Mary Parker Clerk of Council City of Roanoke 215 Church Street, S.W. Roanoke, VA 24011 Dear Ms. Parker: I am requesting to appear before City Council at its meeting at the Hotel Roanoke and Conference Center on the morning of April 3 to make a brief presentation to Council recognizing, on behalf of Virginia Tech, the Council's support of the Hotel Roanoke and Conference Center project. I hope that it will be possible to include this brief presentation on the Council's agenda. Sincerely, Raymond D. Smoot, Jr. Vice President for Finance and Treasurer gmc A Land-Grant University The Commonwealth Is Our Campus An Equal Opportunity / Affirmative Action Institution MAYOR BOWERS AND MEMBERS OF CO~¢IL, GOOD MORNING. I WOULD LIKE TO BRIEFLY COMMENT ON THE STATUS OF ROADWAY PROJECTS AROUND THE HOTEL ROANOKE/CONFERENCE CENTER. IN FEBRUARY, 1993, BEFORE ANY WELLS AVENUE DESIGN WORK HAD BEGUN, A GOAL WAS SET BY THE "WELLS AVENUE DESIGN" TASK FORCE (WHICH IS ONE OF THE GAINSBORO COALITION'S TASK FORCES) TO DEVELOP A PROJECT THAT IS COMPLIMENTARY TO THE GAINSBORO NEIGHBORHOOD AND IS COMPATIBLE WITH THE RENOVATION OF THE HOTELROANOKE/CONFERENCE CENTER. SHORTLY THEREAFTER, ON APRIL 1, 1993, THE DESIGN OF THE WELLS AVENUE PROJECT BEGAN WITH OVER 40 PARTICIPANTS AT A BRAINSTORMING WORKSHOP AT FIRST BAPTIST CHURCH. THIS WAS JUST THE BEGINNING OF A PROCESS THAT SOUGHT CITIZEN INPU"~FOR THE DETAILED DESIGN OF THIS PROJECT. IN THE TWO-YEAR PERIOD THAT HAS FOLLOWED THAT INITIAL WORKSHOP, THIS PROJECTHAS PROCEEDED ON A FAST-TRACK SCHEDULE FROM A CONCEPTUAL DESIGN TO FULLY-ENGINEERED PLANS AND DRAWINGS, THROUGH PUBLIC HEARINGS, RIGHT-OF-WAY ACQUISITION, UTILITY RELOCATION AND ROADWAY CONSTRUCTION. WELLS AVENUE WAS SUCCESSFULLY REOPENED OH THE TARGET OPENING DATE OF MARCH 18, 1995 (JUST OVER TWO WEEKS AGO). ALSO COMPLETED AT THAT TIME WERE MANY OF THE ENHANCEMENT FEATURES THAT CITIZENS SUGGESTED DURING THE DESIGN PROCESS; ITEMS SUCH AS THE PEDESTRIAN PLAZA, BUS SHELTER, BRICK PAVERS, ENTRANC~'WAY SIGNAGEAND ADDITIONAL LANDSCAPING. ANOTHER IMPORTANT ELEMENT OF THIS PROJECT WAS THE REMOVAL OF ALL OVERHEAD UTILITY LINES (IN ACCORDANCE WITH THEREQUIREMENTS FOR UTILITY INSTALLATION IN THE GAINSBORO NEIGHBORHOOD). PLEASE NOTE THAT THERE ARE A FEW POLES WITH OVERHEAD LINES ALONG WELLS AVENUE NEXT TO FIRST BAPTIST CHURCH THAT ARE THERE TO PROVIDE LIGHTING ON A TEMPORARY BASIS. THESE WILL BE REMOVED WITHIN THE NEXT FEW WEEKS FOLLOWING INSTALLATION OF 87 NEW DECORATIVE STREET LIGHTS ALONG WELLS AVENUE, JEFFERSON STREET, AND SHENANDOAH AVENUE. THESE NEW STREET LIGHTS WILL PUT THE FINISHING TOUCHES ON A $5.8 MILLION PROJECT Page 2 THAT WE BELIEVE HAS NET THE GOALS OF BEING COMPL~MENTARY TO THE GAINSBOR0 NEIGHBORHOOD AND COMFERENCE CENTERt LARGELY DUE THEIR IDEAS TO THIS PROJECT. COMPATIBLE WITH THE HOq'EL ROANOKE- TO THE CITIZENS WHO CONTRIBUTED AT THIS TIME, WE ARE ALSO IN THE PROCESS OF INITIATING A PROJECT TO COMPLETE THE WALL OF THE PEDESTRIAN PLAZA. WE WILL AGAIN BE SEEKING NEIGHBORHOOD INPUT ON THE TYPE OF ITEMS THAT SHOULD RE DISPLAYED ON THAT WALL, WHETHER IT BE HISTORICAL PLAQUES OR ARTWORK, OR SOME OTHER FEATURES. STILL TO COME IS TH~ COMPLRTION OF THE NEW $6.8 MILLION PEDESTRIAN BRIDGE PROJECT. THIS TOO WAS A COMMUNITY DRIVEN PROJECT. ITS LOCATION AND ITS DESIGN BENEFITTED DIRECTLY FROM EXTENSIVE CITIZEN PARTICIPATION. WITH A FIXED COMPLETION DATE OF AUGUST 1, 1995, THIS 390-FOOT LONG BRIDGE WILL PROVIDE OUTSTANDING Page 3 ACCESS ACROSS THE RAILROAD FOR HUNDREDS, IF NOT THOUSANDS, OF PEDESTRIANS ON A DAILY BASIS. THE CONTRACTOR WILL BE MAKING EVERY EFFORT TO FINISH AHEAD OF SCHEDULE TO EARN AS MUCH AS SI,S00 PER DAY IN INCENTIVE MONIES, AND TO AVOID THE $1,500 PER DAY PENALTY CLAUSE. AND WHILE THE VIRGINIA DEPARTMENT OF TRANSPORTATION WOULD BE QUICK TO REMIND US T~AT THE CONDENSED SCHEDULE FOR BOTH THE PEDESTRIAN BRIDGE PROJECT AND WELLS AVENUE PROJECT IS THE EXCEPTION RATHER THAN THE RULE, IT IS CLEAR THAT VDOT PLAYED AN INVALUABLE ROLE IN HELPING TO QUICKLY BRING THESE TWO PROJECTS TO REALITY. FINALLY, THE SECOND STRZET/GAINSBORO ROAD PROJECT IS NEARING ITS LONG ANTICIPATED START DATE. RIGHT-OF-WAY ACQUISITION OF TWO PARCELS IS ALL THAT REMAINS BEFORE THE PROJECT CAN BE ADVERTISED FOR CONSTRUCTION IN THE JUNE/JULY TINE PERIOD. THIS MILE LONG PROJECT WILL COMPLETE A FOUR-LANE CONNECTION BEGINNING AT SECOND ST. (WH?CH ~S ALREADY FOUR LANE9 AT SALEN AVENUE) TO GAINSBORO ROAD (WHICH IS ALREADY WIDE ENOUGH FOR FOUR LANES APPROACHING ORANGE AVENUE). THIS LINK INCLUDES A NEW 636-FOOT LONG BRIDGE OVER THE RAILROAD AND SHENANDOAH AVENUE. TOGETHER WITH THE WELLS AVENUE PROJECT, THESE ROADWAYS WILL PROVIDE FOR IMPROVED ACCESSIBILITY TO AND FROM DOWNTOWN ROANOKE- THE PROJECT ALSO INCLUDES ENHANCEMENTS SUCH AS BRICK-PATTERNED CROSSWALKS, STREET TREES AND OTHER LANDSCAPING FEATURES, AS WELL AS LOWER HEIGHT STREET LIGHTING IN AN EFFORT TO CREATE A MORE PEDESTRIAN-FRIENDLY ATMOSPHERE. COMPLETION OF THIS $14.5 MILLION PROJECT IS TARGETED FOR MID-1997. THAT CONCLUDES MY REMARKS. I WILL BE HAPPY TO TRY AND ANSWER ANYQUESTIONS YOU MAY HAVE. Page MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 5, 1995 File #51-200-216-323 Dr. John D. Kern Executive Director Roanoke Regional Preservation Office 1030 Penmar Avenue, S. E. Roanoke, Virginia 24013 Dear Dr. Kern: I am enclosing copy of Resolution No. 32419-040395 endorsing the inclusion of the Gainsboro Branch Library as a landmark on the Virginia Landmarks Register and the National Register of Historic Places; authorizing the proper City officials to execute the appropriate documents; and requesting the Roanoke Regional Preservation Office to prepare the final register nomination and include the nomination in the 1995-96 work program. Resolution No. 32419-040395 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 3, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Dr. John D. Kern April 5, 1995 Page 2 pc: Alexander Wise, Executive Director, Virginia Department of Historic Resources, 221 Governor Street, Richmond, Virginia 23219 Evelyn D. Bethel, President, Historic Gainsboro Preservation District, Inc., 35 Patton Avenue, N. E., Roanoke, Virginia 24016 W. L. Whitwell, Chairperson, Architectural Review Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Evelyn S. Lander, Secretary, Architectural Review Board IN THECOUNC~OF THE CITY OF ROANOKE, VIRGFNI& The 3rd day of April, 1995. No. 32419-040395. A RESOLUTION endorsing the inclusion of the Gainsboro Branch Library as a landmark on the Virginia Landmarks Register and the National Register of Historic Places; authorizing the proper City officials to execute the appropriate documents; and requesting the Roanoke Regional Preservation Office to prepare the final register nomination and include the nomination in the 1995- 96 work program. WHEREAS, the Historic Gainsboro Preservation District is applying to the Virginia Department of Historic Resources for official designation of the Gainsboro Branch Library as a landmark on the Virginia Landmarks Register and National Register of Historic Places; WHEREAS, inclusion on the Virginia Landmarks Register and the National Register of Historic Places recognizes the cultural and architectural importance of the Galnsboro Branch Library in Roanoke's early history; WHEREAS, state regulations require the approval of and concurrence in inclusion by the property owner; NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: I. This Council is of the opinion that the Gainsboro Branch Library has considerable cultural, architectural and historical significance and is worthy of inclusion on the Virginia Landmarks Register and the National Register of Historic Places; 2. This Council enthusiastically endorses inclusion of the Gainsboro Branch Library on the Virginia Landmarks Register and the National Register of Historic Places; 3. The City Manager or the Assistant City Manager is hereby authorized to execute on behalf of the City of Roanoke any and all appropriate documents necessary for inclusion of the Gainsboro Branch Library on the Virginia Landmarks Register and the National Register of Historic Places, as more particularly set forth in the report to this Council dated April 3. 1995; and 4. This Council requests that the Roanoke Regional Preservation Office prepare the final register nomination of the Gainsboro Branch Library and include the nomination in the 1995-96 work program. ATTEST: City Clerk Roanoke, Virginia April 3, 1995 95-126 Honorable Mayor and Members of City Council Roanoke, Virginia Honorable Mayor Bowers and Members of Council: SUBJECT: Historic Designation of Gainsboro Branch Library, 15 Patton Avenue, N.W. Historic Gainsboro Preservation District completed a preliminary application nominating the Gainsboro Branch Library to the VirRinia Landmarks Re,qister and the National Register of Historic Places in January, 1992. Procedures for nomination to the Registers require approval and concurrenc~. b the ro ert owner. Application was submitted to the City for approval and signature. Action by the City ManaRer was deferred (see letter of July 2, 1992) because of planning studies in Gainsboro which ultimately would recommend appropriate historic designation for the library and the area. Plannin,q for the area is still under discussion with the Gainsboro Coalition. Local historic designation and degree of regulation is part of that continuing work effort with the Gainsboro community. Neighborhood Design (ND) District was established by City Council in June, 1994 after successful effort to amend city charter. New zoning district recognizes areas of unique architectural value identified in the Comprehensive Plan and administratively regulates the design of new buildings. Comprehensive Plan is in process of being updated to define areas of such value. Gainsboro Preservation District requested on February 27, 1995 that City Council take action on their request for nomination of the Gainsboro Branch Library to the state and national historic registers. II. III, IV. Current Situation: Gainsboro Branch Library (1921) is historically significant because it was the City's first library built specifically for the black community. The building represents "the result of efforts of the community and the city working in tandem to provide the minority citizens of Roanoke, even during this period of legal segregation and separation, with educational opportunity and cultural enlightenment". The building is also architecturally significant to Gainsboro. Listing on the reoisters officially recoRnizes the property as historic,; it does not restrict the owner's right to use, modify or demolish the property unless federal funds are involved. If federal funds are involved in a project, that project must consider the historic nature of the property and avoid or minimize impact on the property. If federal funds are involved in rehabilitation work on the property, the construction must comply with the Secretary of the Interior Standards for Rehabilitation. These ten standards generally advise that construction should maintain the architectural defining features of the building, that features should be maintained rather than replaced, replaced features should match the old, and that new additions should compliment and not destroy those features. Preliminary Information Form must be submitted to allow Vir,qinia Landmark,, Commission review for register eli,qibility. Final written nomination still must be prepared. City signature required on both. Designation of Gainsboro community as historic district still under study. Neighborhood Design District is an option, but Comprehensive Plan must be amended first. Issues: A. Historic reco nition for Gainsboro Branch Library. B. Restrictions on use of the property. C. Preparation of final re,qister nomination. D. Local historic desi,qnation for Gainsboro community. Alternatives: City Council authorize the execution of the Preliminary Information requesting the Virginia Department of Historic Resources to consider nomination of the Gainsboro Branch Library to the state and federal historic registers. 1. Historic reco,qnition for Gainsboro Branch Library pursued. City concurs in request to consider designation. No restrictions on use of City property unless federal funds are involved. Use of federal funds would require a Section 106 review of the project to consider the effect on the historic building and would require that any construction on the building comply with the Secretary of the Interior Standards for Rehabilitation. Application of the standards could in some instances result in higher rehabilitation costs. Final reqister nomination of property must be prepared. Effort can be undertaken by the community at an estimated cost of $1,500 to $5,000 or city can request that it be done by the Roanoke Regional Preservation Office and included in their 1995-96 work program. Local historic desi,qnation not considered at this time. After the Comprehensive Plan is updated, City Council with recommendation from the City Planning Commission, may consider Gainsboro for application of the new Neighborhood Design District. Other alternatives could also be considered after discussion with Gainsboro leaders. B. City Council not authorize the execution of the Preliminary Information Form. 1. Historic recoRnition on state and federal registers not pursued 2. No restrictions on property. 3. Final re,qister nomination not an issue. 4. Local historic desi.qnation still could be considered, Recommendation: City Council authorize the City Manager to execute the Preliminary Information Fort. requesting the Virginia Department of Historic Resources to consider the Gainsboro Branch Library for inclusion on the Virginia Landmarks Register and the National Register of Historic Places. City Council request that the Roanoke Regional Preservation Office prepare the final ~ nominatio._Qn of the Gainsboro Library and include it in the 1995-96 work program. Respectfully submitted, W. Robert Herbert City Manager WRH: egl CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Development Chief of Community Planning and Development Evelyn D. Bethel, Historic Gainsboro Preservation District John D. Kern, Roanoke Regional Preservation Office Misc. - Council - 7/24/95 H. Al~xand~ Wi~., Jr., Dir~n~or July 6, 1995 COMMONWEALTH of VIRGINIA Depm'tment of Historic Resources 221 Governor Stree~" Richmond. Vir~ini~ 23219 Attn: Evelyn S. lander W. Robert Herbert, Roanoke City Manager City Hall, Room 364 215 Church Avenue, SW Roanoke, VA 24011 RE: Gainaboro Library, City of Roanoke Dear Ms. Lander: The National Register Evaluation Team at the Virginia Department of Historic Resources has recently evaluated the Preliminary Information Form submitted for Gainsboro Library. The Preliminary Information Form will be presented to the State Review Board at its June meeting with the staff recommendation that this property appears to meet the criteria for listing in the National Register of Historic Places. It is the opinion of the Evaluation Team that this property appears to be eligible at the local level for significance in the areas of architecture and ethnic history. This property has been included on the agenda for the Board's utmoming meeting on August 15, 1995, in'Senate Room A at the General Assembly Building, Richmond, Virginia, beginning at 10:00 AM. The meeting is open to the public and you am welcome to attend, although it is not necessary that you be present. Following this meeting, you will be notified by letter of the Board's recommendation. Should you have any questions regarding the staff's review or the registration process, please do not be-~itate to contact me. Sincerely, Christian Hill National Register Coordinator JCH/sdm Tg~ wmHONK' (~04) 786-3143 TDD:. (804) 786-1934 ,in Eq~m~ O~on~0 (800 225.4261 July 6, 1995 Atto: Evelyn S. Lander W. Robert Herbert, Roanoke City Manager Re: Gamsboro Library, City of Roanoke ¢: Mr. lohn R. Marlles, Planning Director City of Roanoke Ms. Carolyn Coles, Chairman City of Roanoke Planning Commission Mr. Wayne Strickland, Executive Director Fifth Planning District Commission Evelyn D. Bethel, President Historic Gainsboro Preservation District, Inc. Office of me City Manager July 2, 1992 Ms. Eunlce Poindexter Honorary Committee Co-Chair Ms. Evelyn D. Bethel Mr. George H. R. Heller Historic Gainsboro Preservation District, Inc. 35 Patton Avenue, NE Roanoke, VA 24016 Dear Ms. Poindexter, Ms. Bethel and Mr. Heller: I am sorry for the delay in responding to your request to sign the Preliminary Information Request application for the Gainsboro Library. Your committee should be commended for its efforts to recognize ~his significant building as part of Roanoke's historical, architectural, and cultural heritage. As you are aware, the City's Architectural Review Board has requested that the Planning Commission study and recommend an appropriate historic designation for this portion of the Galnsboro area including the library. Hill Studio, 9.C., has been hired to assist the Planning Commission in this task. I believe it would be premature on my part to act on your request before receiving the recommendation of the Planning Commission. In an effort to expedite this matter, I have asked John Marlles, Chief of Community Planning, to do what he can to accelerate the planning process for this project. Please do not hesitate to contact me or John Marlles (981- 2344) if you have any questions or would like to discuss this matter further. WRH:JRM:mDf cc: William F. Clark, John R. Sincerely, City Manager Director of Public Works Marlles, Chief, ComJ~unity Planning Room 304 Municipc~l Building 215 Ch urc~ Avenue. $.W Roanoke. Virginia 240'; 1 (703) q81-2333 Historic Gainsboro Preservation District, Inc. 35 Patton Avenue, North East Roanoke, Virginia 24016 (703) 342-0728 Evelyn Davis Bethel. President George H. R. Heller. Vice President Helen E. Davis, Secretary Margie L. Walton, Treasurer Mr. H. Robert Herbert City Manager, Roanoke 215 Church Avenue, S. W. Roanoke, VA 24011 Dear Mr. Herbert: Subject: Gainsboro Branch Library, City of Roanoke; request for nomination to the Virginia Landmarks Register On behalf of the Honorary Committee for the Historic Preservation of Gainsboro Branch Ubrary and other citizens of the City of Roanoke, we with a great deal of pride request that this Library be nominated to the Virginia Landmarks Register. The Gainsboro Library is a very significant part of Roanoke's historical, architectural and cultural heritage. It is situated between St. Andrew's Roman Catholic Church and old First Baptist Church (Arts Place at Old First). Each of these structures is listed on both the Virginia and National Landmarks Register. Enclosed is the Preliminary Information Request application, with supporting documentation, for the Gainsboro Branch Ubrary to determine its qualification for listing. Your signature, or the appropriate designee, is required for processing. If you wish a visit for discussion or additional information is needed, please contact~us at (703) 342-0728. Sincerely yoursC'~ ~) } Eunice Poindexter, ~ Honorary Committee Co-~hair Enclosures: Preliminary Information Request Copy of each of the following: Blueprints Dedication Program for opening of Gainsboro Ubrary List of Honorary Committee Page 46 from 'On The Hill', a book about St. Andrew's Catholic Church, Roanoke,VA Dedication of Afro-American Collection in 1982 with pertinent news article Letter dated May 24, 1991 with attachments from Dr. W. S. Claytor Letter dated June 5, 1991 from Mrs, Virginia C. Reeves for Mrs. Virginia Y. Lee COMMON VEALTH of V!RGINS[A Department of Conxervatlon andHistoric Resotcrces Division of Hbtorlc Landrnark.~ H. raryan Mitchell. Director P R ELIH I NARY I NFORHAT I ON R E~U E S T The followihg constitutes an application for preliminary consideration for the nomination potential of a property to the Virginia Landmarks Register and National Register of Historic Places. This does not mean that a property is being nominated to the registers at this time. Rather, it is being evaluated to determine if it qualified for such listings. As completed by the applicant, the form will be copied and sent to members o£ the State Review 8oard for its consideration. Applicants will be notified of the board's actions in writing shortly after the meeting. Please ~.YPE ~nd, use 8½" x Il" paper if additional space is needed. All submitted materials become the property of the Virginia Division of Historic Landmarks and cannot be re'turned. HISTORIC NAME OF PROPF_2{TY (If historic name is not known, use family name) LOCATION A. Street (or Route) 15 g. County (or Independent CltyJCit;y of Roanoke LEGAL OIrNF. ROE PROPERTY (Hultiple ovners must be listed with addresses) Circle one: Hr., Hrs., Niss, NAME: C~.v ~ ~anoke TELEPHONE ( ) ADDRESS: City Hall, 215 Church Avenue, .q. CITY/STATE: _Roanoke, l/irsinia zip CODE: 2AOll SIGNATURE: DATE: (SIGNATURE REQUIRED FOR PROCESSING ALL APPLICATIONS!) GENERAL DATA A. B. C. D. E. Date or Dates of Building(s): 19Al-19A2 Outbuildings: Yes No XX Approximate Acreage: ~ Architect or Carpenter/Mason (if known):Eubank & Caldwell, Inc. Boxley Blds., Roanoke, VA Use: Originally to circulate books, etc. to the Afro-American community of Roanoke. Now a part of the City-wide network. 5. GENERAL ARCHITECTURAL DESCRIPTION (Number of stories, unusual architectural features, additions, remodelings, any features not apparent in photographs) 5: GENERAL ARCHITECTURAL DESCRIPTION - DETAILED DESCRIPTION -- PLEASE SEE ATTACHED DESCRIPTION: and 6. HISTORY 6: Briefly note any significant events, personages and/or families associated with the property. (Detailed family genealogies are not necessary.) Please lis~ an,:' additional sources of information. 0nly material contained on the form wili be forwarded to the Review Board members. HISTORY - A DETAILED DESCRIPTION PLEASE SEE ATTACHED DESCRIPTION WHICH INCLUDES SIGNIFICANT DATES (HISTORY)! Are there any known manuscripts or family papers, drawings, or old photographs that could be made available to the VHLC staff? YesXX No 5: GENERAL ARCHITECTURAL DESCRIPTION - DETAILED DESCRIPTION Gainsboro Library occupies a site at the northeast corner of Patton Avenue and Gainsboro Road, a few blocks north of Roanoke's commercial downtown. It is a significant component of the historic Gainsboro neighborhood. The one- story, seven-bay, L-plan brick library was built in 1941-42 and features a gable roof with flared eaves. A center front gable, with a decorative wooden pendant and flared eaves, marks the entrance to the main reading room of the library. The Tudor style influences are evident in the detailing of the library's exterior. The interior plan includes a main reading room, and a rear ell for additional meeting spaces and service functions. Gainsboro Library is constructed of red brick laid in a five-course American bond (Flemish variant). The front (south) elevation is divided into seven bays, with the building's principal entrance at the center. The original wooden doors at this entrance and at the side (west) entrance reflect Tudor style influences, with their ogee-arched glass panels, which are then set into an ogee-arched opening. The entrances are 'further ornamented with smoothly finished stonework; original hardware and lighting fixtures remain intact at the front entrance. The front facade is divided into two sections by the central entrance; each section is dominated by a five-sided bay window that is flanked by paired casement windows. Each gable end of the main portion of the library is punctuated by a grouping of four casement windows (in a pattern of four-over-ten panes), placed high enough on the elevations to avoid being blocked by the bookshelves inside. The gable roof is sheathed in dark grey slate shingles, and features flaring eaves and upward kicks in the ridge at each gable end. The rear ell of the library building was built contemporarily with the main section, and incorporates similar construction materials and stylistic details. The building's secondary entrance is located on the ell's west elevation, with three paired casements (in a pattern of four- over-six panes) further embellish that facade. A brick chimney, apparently only decorative, anchors the north facade of the library's rear ell. The library's interior is dominated by the large open space of the main reading room, which comprises the whole front portion of the building. The original cove ceiling, with dark beams at regular intervals, running perpendicular to the length of the room, remains unaltered except for the installation of hanging fluorescent lights. Wood board-and- batten doors, door and window trim, and the balustrade for the staircase leading to the basement remain unchanged. In addition, most of the original interior furnishings, including the movable Mission-style bookcases and some tables and chairs, also remain in use in the library at present. Architectural Deec=iption - Pag? 1 of 2 pages 6: HISTORY - A DETAILED HISTORY The origins of the Gainsboro Branch Library date back to October 9, 1920. A letter from Rev. A. L. James to the City of Roanoke's Library Board requested that provisions be made for a library branch for colored people. A committee composed of Rev. A. L. James, pastor, First Baptist Church, Rev. L. L. Downing, Fifth Avenue Presbyterian Church, and Miss Lucy Addison, Principal, Harrison High School met with the Library Board November 6, 1920. It was agreed to formulate plans for the Library and select a suitable site. The building (new) built by the Odd Fellows at the corner of Pattdn Avenue and Gainsboro Road, N. W. was chosen as the locatiQn for the branch library. In October, 1921, the name Gainsboro was selected, after the name of the first town in the vicinity. The first Librarian, Miss Ella Bowden, was appointed and worked to set up the library for opening. The Gainsboro Branch Library was opened officially on December 13, 1921, with the principal speaker, John M. Gandy, President of Virginia. Normal and Industrial Institute (now Virginia State University), Petersburg, virginia. The first library opened with 2,230 volumes. At that time, the City of Roanoke became the second city in the State of Virginia, and only the fourth, in the. entire United States, to have a library for its "colored" citizens. The other branches were located in Norfolk, Virginia.; Louisville, Kentucky; and Atlanta, Georgia. The present Gainsboro Branch Library developed from the efforts of the Black community, and especially the Librarian Mrs. Virginia Young Lee, to secure a larger building and more. suitable site. Mrs. Lee's efforts led to the direct involvement of the Pope in Rome, and was successful in securing the present site which was then leased by Shank and Goins which had a foundry located there. In February, 1941, the City of Roanoke acquired the property after unususal negotiations between the Vatican, the local Catholic Church (St. Andrew's) and Shank and Goins. Mrs. Lee sketched the design for the Library. After many arduous hours of planning and negotiations, the necessary funds were secured from the Library Bond Issue in the amount of $20.000.00, with the City contributing $1,000.00 for equipment. The dedication program for the "new" Gainsboro Branch Library was held on Sunday, May 10, 1942. This building was a result of efforts by members of the Black con~nunity and the City working in tandem to provide the minority citizens of Roanoke, even during this period of legal segregation and separation, with educational opportunity and cultural enlightenment. This building stands as not only a unique architectural gem in Roanoke, a tribute to all of the people who made it possible. A detailed hist?z-; - Page 1 of ~ pages Honorary Committee Members for the Historic Preservation of Gainsboro Branch Library, Roanoke, VA Mrs. Virginia Young Lee*, Chair c/o Mrs. Virginia Reeves Mrs. Almond Crocker, Co-Chair Hiss Eunice Poindexter, Co-Chair Rev. E. T. Burton Dr. Walter S. Claytor Hrs. Mary Davis Mr. Stan Male Mr. A1 L. Holland Ms. Arleen Ollie Mr. Bailey Wharton Rev. Kenneth B. Wright *deceased January 11, 1992 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of April, 1995. No. 32420-040395. AN ORDINANCE to amend 1994-95 Water and Sewage Fund emergency. WHEREAS, for the usual Government of the City of Roanoke, and reordain certain sections of the Appropriations, and providing for an daily operation of the Municipal an emergency is declared to exist. THEREFORE, that certain sections of the 1994-95 Appropriations, be, and the same are hereby, read as follows, in part: Water - Operating Internal Services (1) .............................. Retained Earninq~ Retained Earnings - Unrestricted (2) ............... BE IT ORDAINED by the Council of the City of Roanoke Water and Sewage Fund amended and reordained to $ 2,324,338 1,901,954 $ 22,096,685 Sewage - Administration $ 1,767,780 Internal Services (3) .............................. 616,386 Capital Outlay Tinker Creek Interceptor Sewer (4-5) .............. Roanoke River Interceptor Sewer (6-7) ............. Renov/Expan-Water Pollution Control (8-9) ......... RCIT Sewer Line Extension (10) .................... Sewershed I/I Reduction - II (11) ................. Sewershed I/I Reduction - PC - 2 (12) ............. STP Expansion - 1994 Bonds (13) ................... $ 20,213,658 450,000 1,875,000 2,296,338 65,000 251,741 311,100 13,948,791 Retained Earninam Retained Earnings - Unrestricted (14) .............. Due from Other Governments (1) Engineering (2) Retained Earnings - Unrestricted (3) Engineering (4) Appropriated From Bond Funds (5) Appropriated From Other Governments (6) Appropriated From Bond Funds- (7) Appropriated From Other Governments (8) Appropriated From Bond Funds (9) Appropriated From Other Governments (10) Appropriated From General Revenue (11) Appropriated From General Revenue (12) Appropriated From General Revenue (13) Appropriated From Bond Funds (14) Retained Earnings- Unrestricted (15) Due From Roanoke County (16) Due from City of Salem (17) Due from Botetourt County (18) Due from Town of Vinton (15-18) .................. (002-056-2160-7070) (002-3336) (003-056-3150-7070) (003-056-8468-9001) (003-056-8468-8999) (003-056-8469-9001) (003-056-8469-8999) (003-056-8470-9001) (003-056-8470-8999) (003-056-8467-9003) (003-056-8460-9003) (003-056-8463-9003) (003-056-8465-9001) (003-3336) (003-1072) (003-1071) (003-1073) (003-1074) $ $ 55,000 ( 55,000) 40,000 22,950 27 050 73 400 126,600 93,250 156,750 5,000 12,000 5,000 (189,600) ( 62,000} 148,650 119,650 27,550 14,550 $ 16,324,251 310,400 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. April 3, 1995 Report No. 95-316 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: City Engineering Service - Cost and Funding for Utility Projects I. Background: Services budgeted in the General Fund but provided to the Water and Sewage Funds are billed to those utility funds through our internal billing system. This billing process insures the utility funds continue to function as independent operations. City engineering services are usually billed to a general account in those utility funds. Specific project billings need to be established for those projects that benefit other jurisdictions in order to be able to account for cost for billing those jurisdictions. D. TyDes of engineering services include: 1. Design 2. Inspection So o Contract Administration - Either as the project design engineer or as the City representative when there is a consultant that has designed the project. Sewer line extension estimates for citizen and developer. Many construction projects are on-going in the utility funds as the result of the $30,000~000 water capital improvement program, the infiltration and inflow control program and the start of the $41,500~000 sewage facilities capital improvement program. Page 2 II. Current situation: Insufficient funds have been appropriated in the utility funds to reimburse the General Fund for City engineering services. Additional accounts need to be established in certain capital project accounts where those project costs can potentially be prorated and billed to other jurisdictions. Expenses for future capital projects in the utility funds should anticipate City engineering services and be funded accordingly when the project accounts are initially established. Needed funding and current funding are projected as follows: Utility Fund Water, General Current Account and Appropriation 002-056-2160-7070, $45,000 Proposed Total Appropriation $100,000 Sewage, General 003-056-3150-7070, $60,000 $100,000 Sewage, Tinker Cr. Int. None $ 50,000 Sewage, R.R. Int. None $200,000 Sewage, Plant Exp. None $250,000 Sewage, RCIT None $ 5,000 Sewage, I/I Red. II None $ 12,000 Sewage, PC-2 None $ 5,000 III. Issues in order of consideration are: Current projects wholly funded by the City Current projects partially funded by other jurisdictions C. Future projects D. Needed funding Page 3 IV. Alternatives: Council approve the following appropriations: · From Water Fund Previous Year's Retained Earnings to: Account No. 002-056-2160-7070 From Sewage Fund Previous Year's Retained Earnings to: $ 55,000 Account No. 003-056-3150-7070 $ 40,000 Account No. 003-056-8460-9003 $ 12,000 Account No. 003-056-8463-9003 $ 5,000 Account No. 003-056-8467-9003 $ 5,000 Transfer bond funds from STP Extension Account (003-056-8465-9001) to: Account No. 003-056-8468-9001 $22,950 Account No. 003-056-8469-9001 $73,400 Account No. 003-056-8470-9001 $93,250 Increase receivable amounts due from other governments and appropriate the following accounts: Account No. Account No. Account No. 003-056-8468-8999 003-056-8469-8999 003-056-8470-8999 $ 27,050 $126,600 $156,750 Current projects wholly funded by the City will have sufficient funds in the general Water and Sewer Fund accounts to reimburse the General Fund for City engineering services. Current projects partially funded by other ~urisdictions will have project funds established for appropriate accounting of City engineering services. Council refrain from appropriating the utility needed to reimburse the General Fund. Future pro~ects will have accounts recommended to be established as the project account is set up. Needed fundinq is available in the Water and Sewer Funds to reimburse the General Fund. funds Page 4 1. Current projects wholly funded by the City will have insufficient funds appropriated to reimburse the General Fund for City engineering services. 2. Current projects partially funded by other jurisdictions will not have project funds established to reimburse the General Fund for those specific projects. 3. Future projects may be addressed as those project accounts are initially established. 4. Needed fundinq will remain unappropriated in the Utility Fund's Previous Year's Retained Earnings. Recommendation: City Council approve the appropriations outlined in Alternative "A". Respectfully submitted, W. Robert Herbert City Manger WRH:KBK:afm cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance M. Craig Sluss, Water Department Manager Steven L. Walker, Sewage Treatment Plant Manager Charles M. Huffine, City Engineer Diane S. Akers, Budget Administrator MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I 536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 5, 1995 File #28-29-166-468 R. H. Payne Right of Way Agent Appalachian Power Company 40 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Payne: I am enclosing copy of Ordinance No. 32417-040395 authorizing execution of an agreement with Appalachian Power Company permitting installation of overhead power lines to serve the Carvins Cove Filter Plant across portions of City-owned property located in Roanoke County and Botetourt County, identified by Official Tax No. 18.00-1-9, and assigning easements to Appalachian to be acquired by the City across privately owned property located in Botetourt County and identified by Botetourt County Official Tax Map Nos. 106-1-4 and 106-1-5. Ordinance No. 32417-040395 was adopted by the Council of the City of Roanoke on first reading on Monday, March 27, 1995, also adopted by the Council on second reading on Monday, Apdl 3, 1995, and will take effect ten days following the date of its second reading. MFP:sm Sincerely, Mary F. Parker, CMC/AAE City Clerk Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of April, 1995. No. 32417-040395. AN ORDINANCE authorizing execution of an agreement with Appalachian Power Company ("Appalachian") permitting the installation of overhead power lines across portions of City-owned property located in Roanoke County and Botetourt County and identified by Official Tax No. 18.00-1-9, and assigning to Appalachian easements to be acquired by the City across privately owned property located in Botetourt County and identified by Botetourt County Official Tax Map Nos. 106-1-4 and 106-1-5. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are authorized to execute and attest, respectively, in form approved by the City'Attorney, an agreement with Appalachian Power Company permitting the installation of overhead power lines to serve the Carvins Cove Filter Plant across portions of City-owned property located in Roanoke County and Botetourt County, identified by Official Tax No. 18.00-1-9, and assigning to Appalachian easements to be acquired by the City across privately owned property located in Botetourt County and identified by Botetourt County Official Tax Map Nos. 106-1-4 and 106-1-5, and being more particularly described in the report and attachments dated March 27, 1995. ATTEST: City Clerk. March 27, 1995 Report No. 95-310 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Carvins Cove Improvements - Phase I Easement for Appalachian Power Company The attached report was considered by the Water Resources Committee at its regular meeting on March 13, 1995. The Committee recommends that Council authorize the execution of the appropriate document with Appalachian Power Company for easements across City-owned and private property in accordance with conditions stated in the attached report. Re~ct fully submi~d, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments CC: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Sarah E. Fitton, Real Estate Agent Delores D. Daniels, Assistant to City Manager for Community Relations CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION Report No. 95-310 DATE: TO.' FROM: SUBJECT: March 13, 1995 W~R.bers, Water Resources Committee ~;?er,'"Dire~,t~(~es and Operations thru · obert Herbe~,"City Manager CARVINS COVE IMPROVEMENTS - PHASE I EASEMENT FOR APPALACHIAN POWER COMPANY Background on the subject in chronological order is as follows: Preliminary engineering study by Mattern & Craig, Inc., identified certain improvements needed at the Carvins Cove Filter Plant (Phase I) and to various Waterlines (Phase II) needed to supply the City of Roanoke well into the next century. Construction contract for Phase I improvements at the Carvins Covn Filter Plant was awarded to Crowder Construction Company of Charlotte, North Carolina, in the amount of $12,682,280 on November 16, 1992, by Ordinance No. 31247-111692. Authority to acquire necessary property riqhts and execute certain permits and a.qreements was qranted February 8, 1993, by Ordinance No. 31339-020893. Authority to qrant or convey easements, either across City-owned property or acquired by city, was not included in request of February 8, 1993. II. Current situation is as follows: Construction is nearinq completion at the filter plant. Electricity at the dam is required for the plant to be fully operational. Easements across four (4) parcels are required by Appalachian Power Company (APCO) in order to install a power line to the dam. Members, Water Resources Committee CARVINS COVE IMPROVEMENTS - PHASE I EASEMENT FOR APPALACHIAN POWER COMPANY March 13, 1995 Page 2 The City needs to grant to APCO easements across two (2) parcel~ of City-owned property, and convey to APCO easements to be acquired by the City across private property. Ill. Issues in order of importance are as follows: A. Need B. Timing IV. Alternatives in order of feasibility are as follows: Committee recommends that City Council authorize the execution of an agreement with APCO for easements across four (4) parcels of property, as listed on Attachment A and shown on attached Drawing No. R-2976 prepared by APCO. Said easements to be for the installation and maintenance of overhead electrical lines, in a form approved by the City Attorney. Need for easements to allow installation of power lines to provide electrical service to dam is met. Timing to provide electrical service in order for filter plant to be fully operational as soon as construction is complete is met. Committee does not recommend that City Council authorize thn execution of an agreement with APCO for easements across four (4) parcels of property, as listed on Attachment A and shown on attached Drawing No. R-2976 prepared by APCO. Said easements to be for the installation and maintenance of overhead electrical lines, in a form approved by the City Attorney. Need for easements to allow installation of power lines to provide electrical service to dam is not met. Timinq to provide electrical service in order for filter plant to be fully operational as soon as construction is complete is not met. Members, Water Resources Committee CARVlNS COVE IMPROVEMENTS - PHASE I EASEMENT FOR APPALACHIAN POWER COMPANY March 13, 1995 Page 3 Committee's recommendation is that City Council authorize execution of the appropriate document with Appalachian Power Company for easements across City-owned and private property in accordance with Alternative "A". WRH/KBK/SEF/kh Attachments CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer ATTACHMENT A Easements Required by Appalachian Power Company Located in Botetourt County: Property of Bernard R. and Sheila F. Stover, Tax Number 106-1-5 Property of Bernard R. and Sheila F. Stover, Tax Number 106-1-4 Located in Both Botetourt County and Roanoke County: Property of City of Roanoke, Tax Number 18.00-1-9 ~ OF RO~eOK£ D.B. 509 PG. ,~7 TAX f 18.00-1-9 ~-0' PROPOSED LINE EASEMENT EASEMENT LINE SHADED AREA DENOTES PROPOSED POWER LINI, EASEMENT. WITHIN EXISTING WATERUNE ESMT. 14,918 SO. AREA OUTSIDE EXISTING WATERLINE I'SMT. 4',0e5 SO. FT. TOTAL PROPOSED POWER EASEMENT la,ge3 S~. Fr. (0.4.56 ACRE) PLAT D.I~ Me, F~. 2O7 TAX NO, 1".00--1-2 VINS COVE/ COUNTY OF' 13OTI:'-r'OURT VIRGINIA TAX D~$TRICT 667000 VALLEY MAGISTERIAL DISTRICT -308 CARVIN CREEK - 206.5 -306 o%-~y - 305 ~ 303 ~ 2064- - 2063 -2062 -2067 15~-2050 i8 - 6103 PLA/VTATION COUNTY OF ROANOKE VIRGINIA TAX DISTRICT 665000 HOLLIN5 MAGISTERIAL DISTRICT MAP SECTIONS 3780-157D, 158A& 2061 C(~dPANY PROI~OS~D RI6HT OF' WAY FOR CARVIN$ COVE FILTER PLANT IMPPOVEMENTS roMAR. 15,1993 DI~tIIIlI~ NO. R - 2976 D R A F T MAP NO. 3780-157D-158A-158B PROPERTY NO. 3 W. O. 750-0011 J. O. 94-2834 THIS AGREEMENT, made this 11th day of January, 1994, by between the CITY OF ROANOKE, a municipal corporation Virginia, COMPANY, a and Filtration Plant in the Hollins area on Angel Lane and Plantation Road in Roanoke County. The location of said electric facilities being shown on print of Appalachian Power Company's Drawing R-2976 dated March 15, 1993, and entitled, "Proposed Right of Way for Carvins Cove Filter Plant Improvements" attached hereto and made a part hereof. TOGBTHE~ with the right to said APPALACHIAN, its successors and assigns, to place, maintain, and existing under the laws of the Commonwealth of herein called "GRANTOR," and ~PP~/~CHIAN pO~BR Virginia corporation, herein called "~PPAL~CHIAN." W I TN E S SETH: TNAT FOi ~ND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to ~PPAL~CHIAN, its successors and assigns, and the right, privilege and authority to said APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or lines for the purpose of transmitting electric power overhead on the property of the City of Roanoke, in the County of Roanoke. BBIMG a right of way, in, on, along, through, over, across or under said lands ' for the purpose of installing new, and relocating existing power lines to allow the city of Roanoke to expand and do improvements to the Carvins Cove Reservoir inspect, and add to the number of poles, croesarms, wires, cables, transformers, guys, and anchors in, on, and under the above referred to premises; and at Appalachian~s option, remove from said premises any obstruction which may endanger the safety or interfere with the use of said poles, crossarms, cables, transformers, guys and anchors; and the reasonable right of ingress and egress to and over the premises above referred to and any of the adjoining lands of the party of GP~NTOH, at any and all reasonable times, for the purpose of patrolling the line, or repairing, renewing or adding to the number of said poles, crossarms, wires, cables, transformers, guys and anchors; and for doing anything necessary or useful or convenient for the enjoyment of the rights herein granted; also the privilege of removing at any time any or all of said improvements erected in, on, or under said land. The GP~NTOH hereby grants, conveys and warrants to Appalachian Power Company a non-exclusive right of way easement for electric facilities. In the event APPALACHIAN Appalachian's facilities from then all of the rights, title APPALACHIAN in the right of granted, shall revert to the assigns. should remove all of said the lands of the GI~ANTOR, and interest of the party of way and license herein above GP~NTOR, its successors and APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and all loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or any other person or corporation, arising in any manner from the negligent construction, operations, or maintenance, or failure to properly construct, operate, or maintain said Appalachian's facilities. TO HAV~A~DTO HOLD the same unto Appalachian Power Company, ite successors and assigns. Upon recordation of this agreement Appalachian accepts the terms and conditions contained therein. NITNESS the signature of the City of Roanoke by , its City Manager, and ire municipal seal hereto affixed and atteeted by MARY F. PARKER, its City Clerk pursuant to Ordinance No. adopted on CITY OF ROANOKE ATTEST: CITY MARAGER CITY CLERK STATE OF VIRGINIA) ) CITY OF ROANOKE ) TO-WIT: I, , a Notary Public in and for the City and Commonwealth At Large, do certify that and , City Manager and City Clerk, respectively, of the City of Roanoke, whose names as such are signed to the writing above, bearing date the __ day of , 19 __, have each acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of , 19 __. My Commission Expires NOTARY PUBLIC AGRMTS / CTYOHRES. WPF MARY F. PARKER, CMC/AAE City CLerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 5, 1995 SANDRA H. EAKIN Deputy City Clerk File #29-166-468-514 R. H. Payne Right of Way Agent Appalachian Power Company 40 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Payne: I am enclosing copy of Ordinance No. 32418-040395 authorizing execution of an agreement with Appalachian Power Company providing for the upgrading of existing power lines and relocation of four existing poles across portions of City-owned property, identified by Roanoke City Tax Map No. 4350701 and located along Bennington Street, S. E., upon certain terms and conditions. Ordinance No. 32418-040395 was adopted by the Council of the City of Roanoke on first reading on Monday, March 27, 1995, also adopted by the Council on second reading on Monday, Apdl 3, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of April, 1995. No. 32418-040395. AN ORDINANCE authorizing the execution of an agreement with Appalachian Power Company ("Appalachian") providing for the upgrading of existing power lines and relocation of four (4) existing poles across portions of City-owned property identified by Roanoke City Tax Map No. 4350701 and located along Bennington Street, S.E., upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, an appropriate agreement with Appalachian providing for the upgrading of existing power lines and relocation of four (4) existing poles across portions of City-owned property identified by Roanoke City Tax Map No. 4350701 and located along Bennington Street, S.E., upon certain terms and conditions, as more particularly set forth in the report to this Council dated March 27, 1995. ATTEST: City Clerk. March 27, 1995 Report No. 95-311 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Easement on City Owned Property Appalachian Power Company Official Tax No. 4350701 The attached report was considered by the Water Resources Committee at its regular meeting on March 13, 1995. The Committee recommends that Council authorize the execution of the appropriate document granting an easement across City-owned property to Appalachian Power Company in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Sarah E. Fitton, Real Estate Agent Delores D. Daniels, Assistant to City Manager for Community Relations John Coates, Manager, Parks & Recreation R. H. Payne, Right of Way Agent, APCO CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION Report No. 95-311 DATE: TO: FROM: SUBJECT: March 13, 1995 ~t B.mbers, Water Resources Committee ser, Dire~t~lities and Operations thru W. Robert HerbeYt,~City Manager EASEMENT ON CITY OWNED PROPERTY APPALACHIAN POWER COMPANY OFFICIAL TAX NO. 4350701 Backqround in chronological order is as follows: A. Appalachian Power Company (APCO) power line facilities between Bennin.qton Street, S.E., and the Roanoke River need replacement. Existinq power line facilities scheduled to be replaced are located within the franchise area with the exception of four (4) poles, which would be located on City-owned property. II. Current situation is as follows: A. Replacement of existinq power line facilities needs to be dorm in order to continue to provide reliable service in the area. An easement across City-owned property identified as Tax No. 4350701 and beinq that strip of land between Roanoke River and Bennin.qton Street, S.E., has been requested by APCO for the four (4) poles that need to be realigned outside of the franchise area. Ill. Issues in order of importance are' A. Need B. Timing IV. Alternatives in order of feasibility are: Committee recommends that City Council authorize the execution of thn appropriate document, in a form approved by the City Attorney, granting an easement to APCO across City-owned property. Said easement shall be Members, Water Resources Committee EASEMENT ON CITY OWNED PROPERTY APPALACHIAN POWER COMPANY OFFICIAL TAX NO. 4350701 March 13, 1995 Page 2 for the purpose of upgrading the existing overhead electric power lines and relocating four (4) existing poles along Bennington Street, S.E., with any future removal, relocation, or adjustment at the sole expense of the grantee. Additionally, this easement shall be subservient to any existing City utilities or City-owned facilities. 1. Need for easement to allow replacement of electric power lines is met. 2. Timing to allow replacement as soon as possible is met. Committee does not recommend that City Council authorize the execution of the appropriate document, in a form approved by the City Attorney, granting an easement to APCO across City-owned property. Said easement shall be for the purpose of upgrading the existing overhead electric power lines and relocating four (4) existing poles along Bennington Street, S.E., with any future removal, relocation, or adjustment at the sole expense of the grantee. Need for easement to allow replacement of electric power lines is not met. 2. Timing to allow replacement as soon as possible is not met. Committee's recommendation is that City Council authorize execution of the appropriate document granting an easement across City-owned property to Appalachian Power Company in accordance with Alternative "A". WRH/KBK/SEF/kh Attachments CC: City Attorney Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Manager, Parks and Recreation Appalachian Power Company PO 5e~ 192! Roanoke VA 24022-2121 703 985 2300 January 11, 1995 ~O~ Ms. Sarah Fitton Engineering Department City of Roanoke Room 350, Municipal Building Roanoke, VA 24011 RE: APCO Easement/Bennington Street Dear Sarah: In reference to the above, enclosed is a Right of Way Agreement to be executed on behalf of the City of Roanoke. Please review, and if this meets with your approval, have the proper signature notarized and return to me. In our continuing efforts to provide reliable service, the above mentioned agreement is needed to upgrade and replace our existing facilities along Bennington Street. Ail of the existing facilities are located within the franchise and will be replaced at their present location with the exception of four (4) poles. These poles will be located outside of the franchise on City Property, their proposed new location is indicated on the map attached to the agreement. Your cooperation in this matter will be greatly appreciated. If assistance, please 427-3605. Right of Way Agent you have any questions, or if I may be of any further do not hesitate to call me at (703) skg FITTON. WPF 279-1172 ~ ~ 78 -7594 278,-7573 '/ / 278-7567-R&"/OCA/'E /9'F'.qOM ROAD 279- 1680 ..~'£0CA T£ IX' FROM /?OAD 279-1679-R£LOCAT"g ?' ~ ,qOAD 279-~7o/ / 27g- 1877/' / / 279_1015 ~/~/ 279- 1014~ fZ 279-1013 4 ( 279.1011 279-1061 ; 279-1010/ / / ALL POL£$ /N REPLACED A~' EXISThVG LOC,4 F/ON CITY OF ROANOKE VIRGINIA MAP SE. CT. 3780- 278D4, 279-B2 ROANOKE VIRGINIA ROANOF~ DIVISION T,&.D. DEPARTMENT PROPOSED RIGHT OF WAY ON PROPERTY OF CITY OF ROANOKE --' L.M.A. I~t NOV. 4., ,gg4 a~,.m J. 15. A. TIT NONE ,3086