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Home My WebLink AboutCouncil Actions 04-10-95MCCADDEN 32421 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CI~MBER April 10, 1995 3:00p. m. AGENDA FOR THE COUNCIL Call to Order -= Roll Call. Council Member White was absent. The Invocation was delivered by The Reverend Earl P. Robertson, Senior Pastor, First Church of the Nazarene. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: Selection of persons to be accorded the public interview for the position of School Board Trustee. Applicants are: C. Nelson Hams Martin D. Jeffey Melinda J. Payne Ali three applicants will be interviewed on Thursday, April 27, 1995, commencing at 6:00 p.m., in the City Council Chamber. File//467 CONSENT AGENDA (APPROVED 6-0) C-1 C-2 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorfies, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: WITHDRAWN. Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. M/mates of the meeting of the Audit Committee of Roanoke City Council held on Monday, March 27, 1995. 2 C-3 C-4 RECOMMENDED ACTION: Receive and file. File #280-300 A communication fi.om David D. Guerrero tendering his resignation as a member of the Roanoke Arts Commission, effective immediately. RECOMMENDED ACTION: Receive and file the communication and accept File #15-110-2:30 the resignation with regret. Qualification of the following persons: Bittle W. Port,rtl,Id, III, as a member of the Roanoke Valley Resource Authority for a term ending December 31, 1995; and File #15-110-253 Brenda A. Powell as a member of the Fair Housing Board for a term ending March 31, 1998. File #15-110-178 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA HEARING OF CITIZENS UPON PUBLIC MATTERS: a. OTHER HEARINGS OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: 3 BRIEFINGS: A report with regard to the Consolidated Plan required by the U. S. Department of Housing and Urban Development and the Community Development Block Grant, HOME and Emergency Shelter Grant program entitlement funding process. (15 minutes) Received and filed. File #60-178~236 ITEMS RECOMMENDED FOR ACTION: o A status report with regard to the Emergency Medical Dispatch Program and consideration of a measure designating the 1995 Public Safety Telecommunicator of the Year. Adopted Resolution No. :}2421-041095. (6-0) File #184-188-354 A report recommending that a public hearing be scheduled for Monday, May 8, 1995, with regard to the fiscal year 1995-96 HUD Entitlement Fund Program. Concurred in recommendation. File #60-178-236-247-258 A report recommending ratification of steps already taken to acquire and authorize acqtfisition of necessary fights-of-way in connection with the widening and realignment along Second Street/Gainsboro Road. Adopted Ordinance No. 32422-041095. (6-0) File #2-20-102-183-200-247-258-514 A report recommending approval of Change Order No. 7, in the mount of $146,701.75, to the contract with Crowder ConstmctionCompany for construction of Carvins Cove Filter Plant Improvements - Phase I; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32423-041095 and Ordinance No. 32424-041095. (6-0) File #60-183-468 6. REPORTS OF COMMITTEES: A report of the Water Resources Committee recommending acquisition of a 6.377 acre parcel of land located in Roanoke County adjacent to the Carvins Cove Filter Plant from Major Motor Inns, Inc., for the consideration of $260,000.00; and appropriation of funds in connection therewith. Council Member Elizabeth T. Bowles, Chairperson. Adopted Budget Ordinance No. 32425-041095 and Ordinance No. 32426-041095. (6-0) File #2-166-468 A report of the committee appointed to tabulate bids received for alterations and additions to the Mekose Branch Library, recommending award of a contract to Lucas Construction Company, in the amount of $76,900.00; and appropriation of funds in connection therewith. Council Member Wilham White, Sr., Chairperson. Adopted Budget Ordinance No. 32427-041095 and Ordinance No. 32428-041095. (6-0) File #45-60-183-323 5 A report of the committee appointed to tabulate bids received for effluent reaeration at the Water Pollution Control Plant, recommending award of a contract to Breakell, Inc., in the mount of $116,937.00; and appropriation of funds in connection therewith. Council Member William White, Sr., Chairperson. Adopted Budget Ordinance 32430-041095. (6-0) File #27-45-60-183-468 No. 32429-041095 and Ordinance No. 7. UNFINISHED BUSINESS: None. ge INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: None. REGULAR WEEI~ Y SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CHAMBER APRIL 10, 1995 7:00p. m. ,4 GEND,4 FOR THE COUNCIL Call to Order =- Roll Call. Council Member White was absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. WELCOME: PUBLIC HEARINGS: Public hearing on the request of Newbern Properties, L.P., that property located on Tuckawana Circle, N. W., described as Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. David C. Helscher, Attorney. Adopted Ordinance No. 32431 on first reading. (6-0) File #51 Public hearing on the request of Browning-Ferris Industries of South Atlantic, Inc. (BFI), to amend Section 36.1-249, Permitted Uses, in the LM, Light Manufacturing District, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended. Karen Freeland, District Manager, Spokesperson. Adopted Ordinance No. 32432-041095. (6-0) File #24-51-200-282 Public heating on the request of John G. Rocovich, Jr., Trustee of QLC Land Trust, to permanently vacate, discontinue and close the remaining portion of a cul-de-sac at the end of Wyrme Road, S. W., which adjoins Electric Road. John H. Young, Attorney. Adopted Ordinance No. 32433 on first reading. (6-0) File #514 OTI-1ER HEARINGS OF CITIZENS: None. City Clerk's Office City of Roanoke, Virginia April 13, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Resolution No. 32421-041095 Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-O41095 Budget Ordinance No. 32425-O41095 Ordinance No. 32426-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 Ordinance No. 32432-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, ~i~~ Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32422-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Robert K. Bengtson, Traffic Engineer City Clerk's Office City of Roanoke, Virginia April 13, 1995 Robert A. Agnor, Manager Communications Department Roanoke, Virginia Dear Mr. Agnor: I am attaching copy of the following measure that pertains to your department: Resolution No. 32421-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Ronald L. Wade, Communications Superintendent City Clerk's Office City of Roanoke, Virginia April 13, 1995 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measure that pertains to your directorate: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. MFP:sm Enc. pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Kathy Bric, key, Appraiser Aide, Real Estate Valuation City Clerk's Office City of Roanoke, Virginia April13,1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32421-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 The Honorable Julian H. Raney, Jr., Chief Judge The Honorable George W. Harris, Jr., Judge The Honorable John L. Apostolou, Judge The Honorable Vincent A. Lilley, Judge The Honorable William D. Broadhurst, Judge General District Court Roanoke, Virginia Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst: I am attaching copy of the following measure that pertains to the General District Court: Ordinance No. 32432-041095 The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 The Honorable Roy B. Willett, Chief Judge The Honorable G; O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane McQ. Strickland, Judge The Honorable Richard C. Pattisall, Judge The Honorable Robert P. Doherty, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall and Judge Doherty: I am attaching copy of the following measure that pertains to the Circuit Court: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge The Honorable Joseph P. Bounds, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds: I am attaching copy of the following measure that pertains to the Juvenile and Domestic Relations District Court: Ordinance No, 32432-041095 The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~' j~~ Mary F. Parker, CMC/ME City Clerk MFP:sm Snc, City Clerk's Office City of Roanoke, Virginia April13,1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Resolution No. 32421-041095 Ordinance No. 32422-041095 Ordinance No. 32424-041095 Ordinance No. 32426-041095 Ordinance No. 32428-041095 Ordinance No. 32430-041095 Ordinance No. 32432-041095 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's City of Roanoke, Virginia April 13, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-O41095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-O41095 Ordinance No. 32430-041095 Ordinance No. 32432-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoka, Virginia April13,1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 Ordinance No. 32432-041095 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia April 13, 1995 Sarah E. Fitton Real Estate Agent Roanoke, Virginia Dear Ms. Fitton: I am attaching copy of the following measures that pertain to the Engineering Department: Ordinance No. 32422-041095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Ellen S. Evans Construction Cost Technician Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia April 13, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32422-041095 Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 Ordinance No. 32432-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia April 13, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32423-041095 Ordinance No. 32424-041095 Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Ertc, City Clerk's Office City of Roanoke, Virginia April13,1995 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32425-041095 Ordinance No. 32426-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. City Clerk's Or, ce City of Roanoke, Virginia April13,1995 Steven L. Walker, Manager Water Pollution Control Plant Roanoke, Virginia Dear Mr. Walker: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32429-041095 Ordinance No. 32430-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, PO.~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, V~rginia April 13, 1995 M. Emily Keyser Acting City Librarian Roanoke, Virginia Dear Ms. Keyser: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Nelson M. Jackson, Manager Building Maintenance/Custodial Services Roanoke, Virginia Dear Mr. Jackson: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32427-041095 Ordinance No. 32428-041095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 Steven J. Taievi Assistant City Attorney Roanoke, Virginia Dear Mr. Talevi: I am attaching copy of the following measure that pertains to the City Attorney's Office: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Evelyn D. Dorsey Zoning Administrator Roanoke, Virginia Dear Ms. Dorsey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Patsy A. Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 13, 1995 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 Ronald S. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albright: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 13, 1995 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, ~, Pa,~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April13,1995 Clayne M. Calhoun Law Librarian Roanoke, Virginia Dear Ms. Calhoun: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32432-041095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 13, 1995 File ~,467 SANDRA H. EAKIN Deputy City Clerk Mr. Martin D. Jeffrey 2901 Bradley Street, N. E. Roanoke, Virginia 24012 Dear Mr. Jeffrey: At a regular meeting of the Council of the City of Roanoke held on Monday, April 10l 1995, you were selected by the Council to be accorded the formal interview for the position of School Board Trustee. Your interview will be held on Thursday, April 27, 1995, at 7:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. You will be given the opportunity to make an opening statement of not more than five minutes, thereafter, Council may ask such questions as the Council, in its discretion, deems advisable. Upon your arrival, please be seated in the Council's Conference Room which is located adjacent to the Council Chamber, and I will advise you when the Members of Council are ready to proceed with your interview. At the regular meeting of the Council of the City of Roanoke to be held on Monday, May 8, 1995, at 2;00 o.m.. inatead of 3:00 o.m.. Council will hold an election to fill the two vacancies for terms commencing July 1, 1995, and ending June 30, 1998. If I may provide additional information or be of assistance in any way, please do not hesitate to call me at 981-2541. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #-467 Ms. Melinda J. Payne 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: At a regular meeting of the Council of the City of Roanoke held on Monday, April 10, 1995, you were selected by the Council to be accorded the formal interview for the position of School Board Trustee. Your interview will be held on Thursday, April 27, 1995, at 6:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. You will be given the opportunity to make an opening statement of not more than five minutes, thereafter, Council may ask such questions as the Council, in its discretion, deems advisable. Upon your arrival, please be seated in the Council's Conference Room which is located adjacent to the Council Chamber, and I will advise you when the Members of Council are ready to proceed with your interview. At the regular meeting of the Council of the City of Roanoke to be held on Monday, May 8, 1995, at 2;00 mm.. instead of 3:00 o.m.. Council will hold an election to fill the two vacancies for terms commencing July 1, 1995, and ending June 30, 1998. If I may provide additional information or be of assistance in any way, please do not hesitate to call me at 981-2541. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 13, 1995 File #-467 SANDRA H. EAKIN Deputy City Clerk The Reverend C. Nelson Harris 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: At a regular meeting of the Council of the City of Roanoke held on Monday, April 10, 1995, you were selected by the Council to be accorded the formal interview for the position of School Board Trustee. Your interview will be held on Thursday, April 27, 1995, at 6:00 p.m., ih the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W. You will be given the opportunity to make an opening statement of not more than five minutes, thereafter, Council may ask such questions as the Council, in its discretion, deems advisable. Upon your arrival, please be seated in the Council's Conference Room which is located adjacent to the Council Chamber, and I will advise you when the Members of Council are ready to proceed with your interview. At the regular meeting of the Council of the City of Roanoke to be held on Monday, May 8, 1995, at 2;00 ri.m., instead of 3:00 _~.m.. Council will hold an election to fill the two vacancies for terms commencing July 1, 1995, and ending June 30, 1998. If I may provide additional information or be of assistance in any way, please do not hesitate to call me at 981-2541. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFHCE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #467 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: The following School Board interviews have been scheduled for Thursday, April 27, 1995, in the City Council Chamber: 6:00 p.m. C. Nelson Harris 6:30 p.m. Melinda J. Payne 7:00 p.m. Martin D. Jeffrey With warmest personal regards, I am Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, $.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 April10,1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:se MINUTES OF THE AUDIT COI/MITTEE OF ROANOKE CITY COUNCIL 2?, 995 1. Call to order: The meeting of the Roanoke city Audit Committee was called to order at 2:45 p.m. on March 27, 1995, with Chairman, William White, Sr., presiding. · The roll was called by Mrs. Barger Audit Committee Members Present: William White, Sr., Chairman Mayor David A. Bowers John S. Edwards Delvis O. McCadden Others Present: Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager James D. Ritchie, Assistant city Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Marsha C. Fielder, Commissioner of the Revenue Arthur B. Crush, III, Clerk of Circuit Court Jesse A. Hall, Deputy Director of Finance Thomas F. Baldwin, Assistant Municipal Auditor Evelyn W. Barger, Administrative Assistant Deniue E. Stewart, Senior Auditor Judy M. Taylor, Auditor EXTERNAL AUDITS: Auditor of Publio Aooounts - ~une 30, 1994 A. Clerk of Circuit Court The motion was made by Mayor Bowers and seconded by Mr. McCadden to receive and file the Auditor of Public Accounts Clerk of Circuit Court June 30, 1994 report. The motion was approved unanimously. Mr. White recognized Mr. Bird for comments. Mr. Bird introduced our new Auditor Judy Taylor who helped perform some of the work on this audit. This audit is done in lieu of the city being billed for one half the cost for performing the audit by the Auditor of Public Accounts. Denise Stewart reported that transactions of the Pooled Trust Fund were reviewed for the period 7/1/93 - 6/30/94. Nothing came to our attention that would cause our opinion to be less than an unqualified opinion. Mr. Crush was well satisfied with the audit. There were no questions. Audit Committee Meeting Minutes Page 2 INTERNAL AUDITS · Payroll Time Entr~ The motion was made by Mr. McCadden and seconded by Mayor Bowers to receive and file the Payroll Time Entry report. The motion was approved unanimously. Mr. White recognized Mr. Bird who asked Mr. Baldwin to summarize the report. Mr. McCadden asked about the frequency of NLA use. Mr. Baldwin said an NLA is used for each occurrence of leave or overtime. Mr. Edwards asked whether other local governments use positive time reporting or exception based reporting as the City does. He also asked whether one method would be better for compliance. Mr. Bird stated that he did not know how other localities handled time reporting but he would find out. Mr. Bird said positive reporting would result in fewer errors, but it would be more time consuming. Mr. Grisso said the current method does keep data entry to a minimum. Mr. White asked Mr. Grisso to be sure that Finance follows up on the 14 departments not following procedures. Mr. Grisso stated that he has a list of the departments and a memo is being drafted that will offer additional training. UNFINISHED BUSINESS~ Mr. Bird presented a revised 1995 audit plan for the Committee's information. 5e NEW BUSINESS: The future meetings are scheduled for: · June 12, 1995 · September 11, 1995 · December 11, 1995 ADJOURNMENT: There being no further business, 3:00 p.m. the meeting adjourned at William White, Sr., Chairman MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #15-110-230 Mr. David D. Guerrero 2524 Montgomery Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Guerrero; Your communication tendering your resignation as a member of the Roanoke Arts Commission, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. On motion, duly seconded, and adopted, the communication was received and filed and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mr. David D. Guerrero April 13, 1995 Page 2 pc: Mimi Hodgin, Chairperson, Roanoke Arts Commission, 805 Virginia Avenue, Salem, Virginia 24153 Stephanie M. Moon, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk 2524 Montgomery Avenue, S. W. Roanoke, Virginia 24015 April 5, 1995 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Due to other commitments, I am unable to attend the regular meetings of the Arts Commission. Therefore, I must submit my resignation, effective immediately. Sincerely, David D. Guerrero pc: Mimi Hodgin, Chairperson, Roanoke Arts Commission, 805 Virginia Avenue, Salem, Virginia 24153 Stephanie M. Moon, Secretary, Roanoke Arts Commission MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #15-110-253 Gardner W. Smith, Chairperson Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 Dear Mr. Smith: This is to advise you that Bittle W. Porterfield, III, has qualified as a member of the Roanoke Valley Resource Authority for a term ending December 31, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: John H. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Carolyn B. Wagner, Secretary, Roanoke Valley Resource Authority, Hollins Road, N. E., Roanoke, Virginia 24012 Sandra H. Eakin, Deputy City Clerk 1020 Oath or Affirmation of Office Commonwealth of Virgin/a, City of Roanoke, to-wit: I, Bittle W. Porterfield, III, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley lqesource Authority for a term ending December 31, 1995, according to the best of my ability. So help me God. Subscribed and sworn to before me th/s _~D dc~/of /r~ 1995. ARTHUR B. CRUSH, III, CI,ERK , DEPUTY Cf MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanok¢~ Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #15-110-178 Dolores C. Daniels, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Daniels: This is to advise you that Brenda A. Powell has qualified as a member of the Fair Housing Board for a term of three years ending March 31, 1998. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Brenda A. Powell, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will fa/thfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term of three years ending March 31, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this//Z~ dayof/~Fj/ 1995. ARTHUR B. CRUSH, III, CLERK BY Roanoke, Virginia Apri~ ~10~, 1~5 Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Please reserve space on Council's agenda under the City Manager's Briefing section for a presentation on the Consolidated Plan required by the U. S. Department of Housing and Urban Development and the Community Development Block Grant (CDBG), HOME and Emergency Shelter Grant (ESG) program entitlement funding process. Respectfully submitted, W. Robert Herbert City Manager WRH I CaH Imm IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of Apr±l, 1995. No. 32421-041095. A RESOLUTION recognizing MARK C. FULLER as Employee of The Year in the City Communications Department. WHEREAS, the Director of Public Safety has instituted a program to recognize the services and contributions o£one of the employees in his department by designating an Employee of the Year; WHEREAS, the selection of the employee of the year coincides with the observance of National Public Safety Telecommunicator Week, the second week of each April; WHEREAS, Mark C. Fuller is a Public Safety Telecommunicator who, since his employment by the City in July 1992, has exhibited unparalleled professionalism and concern for Roanoke citizens; WHEREAS, Mr. Fuller, a certified Cardiac Technician, recognizing the importance of pre- arrival first aid instruction which could be provided to 9-1-1 callers, researched training programs which would enable Public Safety Telecommunicators to provide callers with critical life-saving instructions, a procedure known as Emergency Medical Dispatch (EMD) programs; WHEREAS, Mr. Fuller assembled a team of regional professionals, coordinated their certification as EMD Training Instructors, and established training for the emire Southwest Virginia Region. Virtually all of the City's 9-1-1 Center Personnel achieved certification. WHEREAS, Mr. Fuller has been selected as the Roanoke Public Safety Telecommunicator of the Year for 1994-95. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council adopt this means of recognizing and commending the services to the City by MARK C. FULLER, Public Safety Telecommunicator of the Year. ATTEST: City Clerk. April10,1995 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Please reserve space on Council's agenda for a briefing on the status of Emergency Medical Dispatch (EMD) and a request for Council Action with regards to a Resolution related to the selection of the 1995 Public Safety Telecommunicator of the Year. Respectfully submitted, W. Robert Herbert City Manager WRH:w cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance CITY OF ROANOKE CITY COUNCIL BRIEFING EMD PROGRAM APRIL 10, 1995 Mayor Bowers, Members of Council, thank you for the opportunity to present to you today a briefing on a new program in your Emergency Communications Center, called Emergency Medical Dispatch. This program consists of the necessary training and certification of Public Safe? Dispatchers to provide critical instructions to 9-1-1 callers, an advance of the arrival of Emergency Medical Service units. It is a part of our continuous improvement process to deliver more service and better service to our citizens. I will first give you some background on how we initiated the program, describe the program, and give you an opportunity to see first hand how it actually functions. The City of Roanoke along with Roanoke County, City of Salem and Town of Vinton started meeting in April of 1993 to discuss 9-1-1 issues that were of interest and concern to all the Valley localities. The Telephone Companies were invited to listen to our issues and try to work out solutions. (1) In June of 1993 it was decided that we would make the 9-1-1 group a formal group and invite other surrounding jurisdictions. The group was named Southwest Virginia Regional 9-1-1 Committee and started meeting monthly to discuss issues and new technology that would affect all 9-1-1 Communication Centers Surrounding Telephone Companies were also invited as the group grew to encompass a seventy mile radius of Roanoke. One issue that immediately came to the surface was how we were being impacted by television shows depicting 9-1-1 centers and their ability of give medical advice over the telephone to callers. We all saw the value of having that capability. Imagine yourself as a parent, spouse, son or daughter, calling for help, but then having to stand by virtually helpless until the arrival of EMS units. Further, imagine yourself as Public Safety Telecommunicator, unable to answer a caller's plea for advice on what to do. The issues are significant, even though only 4 percent of 9-1-1 centers nationwide have that capability. The program to provide that capability is called Emergency Medical Dispatch (EMD). EMD is the result of an experience in the Seattle, Washington region. Initially the Seattle region had a program to train large numbers of citizens in CPR. In one year, the region had certified over 400 thousand people in CPR. However after looking at the statistics a year later, the results were extremely disappointing. All of the certifications produced little reduction in the number of avoidable deaths- lives which could have been saved. Why was this? (2) Simply, the people experiencing heart attacks were primarily middle-aged men, at home with spouses, at night, and not in the company of anyone who had been certified in CPR, such as young office workers downtown in the daytime. The people needing the CPR instructions were not the ones receiving it. What their follow-up study showed was that an unqualified caller, if provided critical instructions carefully worded and with proper delivery by trained dispatchers, could perform CPR as well as a recently certified CPR person. The implication is that life saving instructions are as close as your telephone. The Southwest Virginia 9-1-1 Committee decided that a regional ap.proach, with sharing of resources, such as classrooms, Instructors, and materials, would be the most efficient and effective way of getting EMD capabilities. The regional EMD training program was started in October 1993 with the initial Training of EMD Instructors from the City of Roanoke, City of Salem, City of Covington, County of Roanoke, and Martinsville/Henry County. Other required actions included gaining approval from all Medical Directors on the protocols. A Regional medical instructor manual and training aids package was also developed. With assistance from the Western Virginia Emergency Medical Council, the Southwest Virginia Regional 9-1-1 Committee received a 50 percent grant from the Rescue Squad Assistance Program at the State to assist in the cost of Training instructors, training materials for EMD students and the cost of EMD Flip cards that are used in giving Medical advice by telephone. (3) Dr. Carol Gilbert, Roanoke's Medical Director, has been very supportive of this regional program. Other areas of the State of Virginia have been very interested in starting Similar programs on a regional basis in their areas as well as jurisdictions in other states. Mayor and Members of Council, you have before you a copy of the EMD guide cards which are the basis for providing critical advice to 9-1-1 callers. Each card has been carefully structured and worded to reduce ambiguities. They tell our people what questions to ask, what to look for, and give them the exacting phraseology for delivery of critical instructions. I will now play an actual Roanoke City 9-1-1 call which was handled by an EMD certified Dispatcher. As a matter of fact, this Dispatcher is Ms. Sharon Jennings, whom you recognized last year as Roanoke's First Telecommunicator of the Year. This tape truly shows the value of EMD, for this was a happy ending story. I will start the call, then I will direct you to the right page in your EMD guide cards. (PLAY CALL)..... ....... . Please turn to your card entitled CHOKING, CHILD". The next door neighbor, a nurse, arrived and took charge of this incident, and the child's clear breathing was restored. (4) The certification of Public Safety Telecommunicators, or Public Safety Dispatchers, is a significant accomplishment for our people. Many have not .been involved in the details of life saving, anatomy, or the ade~n~ification or categorization of injuries or illnesses. The certa.fi, cati.on includes a forty hour initial course, annual CPR certaficat~ons, and bi-annual EMD recertification. As of this date the City of Roanoke, City of Salem, Martinsville/Henry County and Botetourt County have completed training of their personnel and are going to complete more on the job training prior to going live with Emergency Medical Dispatch. Our goal here in the City is to implement EMD along with the Fire Department First Responder program in July of 1995. The regional committee plans on public education, so that citizens will know the service they can expect from this program. .We be!ieve the implementation of Emergency Medical Dispatch ~s an amportant step in the improvement of services to our citizens. (5) COMMUNICATIONS DEPARTMENT COUNCIL BRIEFING FOR APRIL 10, 1995 MR GEORGE C. SNEAD: OPENING REMARKS. DISCUSSION OF GROWTH OF 9-1-1 CENTERS NATIONWIDE, STILL NOT AT ALL LOCATIONS. DISCUSSION OF INCREASING EMS CALLS, AND WHAT EMD IS AND HOW IT CAN HELP. MR. RON WADE: OVERVIEW OF ROANOKE EMD PROGRAM MR. W. ROBERT HERBERT: REVIEW OF ACCOMPLISHMENTS OF MR. MARK FULLER/QUALIFIED CARDIAC TECHNICIAN BECAME ROANOKE'S FIRST EMERGENCY MEDICAL DISPATCH INSTRUCTOR/ WROTE THE TRAINING COURSE FOR THE REGION/SCHEDULED AND TAUGHT ALL COURSES RESULTING IN 100 PERCENT QUALIFICATION OF ROANOKE'S DISPATCHERS IN EMERGENCY MEDICAL DISPATCH. MAYOR BOWERS AND CITY MANAGER: JOINT PRESENTATION OF COUNCIL RESOLUTION AND PLAQUE MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #60-178-236-247-258 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report recommending that Council schedule a public hearing on the proposed 1995-96 HUD Entitlement Fund Program, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. On motion, duly seconded and adopted, Council concurred in the recommendation and scheduled a public hearing for Monday, May 8, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner/Zoning Administrator John R. Marlles, Chief, Community Planning W. Robert Herbert April13,1995 Page 2 pc: Glenn D. Radcliffe, Director, Human Resources Vickie L. Price, Administrator, Fifth District Employment and Training Consortium Charles A. Harlow, Acting Grants Monitoring Administrator Dolores C. Daniels, Assistant to the City Manager for Community Relations Phillip F. Sparks, Acting Chief, Economic Development Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Roanoke, Virginia April 10, 1995 95-09 II. Subject: Request for Public Hearing Proposed Fiscal Year 1995-1996 HUD Entitlement Fund Program (former Community Development Block Grant Program (CDBG)) Back~ ao City of Roanoke receives annual entitlemenl from the U.S. Department of Housing and Urban Development (HUD) in the form of a Community Development Block Grant, HOME Partnership Investment Program Fund and Emergency Shelter Grant. Initiallv, HUD reDresentatives informed City staff that Roanoke's overall entitlement will be $2,947,000 for the City's fiscal year 1995-1996, an increase of $5,000 over FY 94 funding. Additionally, revenue is estimated to be available from the following sources for FY 95: $178,496 estimated proqram incom~ generated from prior CDBG projects and $211,575 estimated interest generated by the Hotel Roanoke Section 108 Loan, and 2 o $323,000 of CDBG funds and $240,445 of HOME fund~ available for transfer/carry-over from prior grant entitlement years which is available for continuing projects. In January 1995, HUD representatives verbally informed City staff that there may be a 5% decrease in CDBG funds and 25% decrease in HOME funds for this upcoming 1995-1996 fiscal year due to the disaster relief in California. This would mean a decrease of $268,000 from the FY 94 funding. C. A public meetinq was held to hear citizens' recom- mendations on community needs, on January 19, 1995. Current Situation: A. Council has been briefed by City Manaqe'~' on the newly Members of Council Page 2 Co developed HUD Consolidated Plan and its entitlement programs. Citizen participation requirements call for an eveninq public hearin_~ by City Council prior to submission of the Consolidated Plan to HUD. City is required by HUD to publish a Draft Consolidate~ Plan in the newspaper. A summary version will appear in Neighbors section of the Roanoke Times and World New and in the Roanoke Tribune on Thursday, April 11, 1995. III. Recommendation: Recommend City Council schedule HUD Entitlement Fund Program public hearing on May 8, 1995 at 7:00 p.m. in Council Cham- bers. Respectfully submitted, W. Robert Herbert City Manager WRH:vst cc: Assistant City Manager City Attorney Director of Finance Director of Public Works Acting Chief of Economic Development Chief of Community Planning City Engineer Building Commissioner Assistant to the City Manager for Community Relations Administrator Fifth District Employment & Training Consortium Office of Grants Compliance MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #2-20-102-183-200-247-258-514 Ms. Mary L. Cabbler 4812 Northwood Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Cabbler: I am enclosing copy of Ordinance No. 32422-041095 providing for acquisition of certain property rights needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such property rights by condemnation, under certain circumstances. Ordinance No. 32422-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F, PARKER, CMC/AAE Cily Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Ci y Clerk April 13, 1995 File #2-20-102-183-200-247-258-514 Mr. and Mrs. William Sinkler 17 Halo Avenue Salem, Virginia 24153 Dear Mr. and Mrs. Sinkler: I am enclosing copy of Ordinance No. 32422-041095 providing for acquisition of certain property rights needed by the City for widening and realignment along Second Straet/Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such property rights by condemnation, under certain circumstances. Ordinance No. 32422-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #2-20-102-183-200-247-258-514 Mr. and Mrs. Gerald R. Manning Box 4 Bluefleld, West Virginia 24701 Dear Mr. and Mrs. Manning: I am enclosing copy of Ordinance No. 32422-041095 providing for acquisition of certain property rights needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such property rights by condemnation, under certain circumstances. Ordinance No. 324224341095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #2-20-102-183-200-247-258-514 Neva J. Smith Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Ordinance No. 32422-041095 providing for acquisition of certain property rights needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such property rights by condemnation, under certain circumstances. Ordinance No. 32422-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #2-20-102-183-200-247-258-514 Dr. E. Wayne Harris, Superintendent Roanoke City Schools P. O. Box 13145 Roanoke, Virginia 24031 Dear Dr. Harris: I am enclosing copy of Ordinance No. 32422-041095 providing for acquisition of certain property rights needed by the City for widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire said property; setting a certain limit on the consideration to be offered by the City; and providing for the City's acquisition of such property rights by condemnation, under certain circumstances. Ordinance No. 32422-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of April, 1995. No. 32422-041095. VIRGINIA, AN ORDINANCE providing for the acquisition of certain property rights needed by the City for the widening and realignment along Second Street/Gainsboro Road; ratifying any action already taken to acquire these property rights; setting a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the widening and realignment along Second Street/Gainsboro Road, the City wants and needs certain property rights as set forth in the report and attachments thereto of the City Manager to this Council dated April 10, 1995, on file in the Office of the City Clerk. The proper City officials are authorized to acquire the necessary property rights for the City from the respective owners for such consideration as the City Manager may deem appropriate, subject to the limitation previously set by Council in Ordinance Nos. 30346-121790 and 32385-022795. Any action already taken by the proper City officials to acquire these property rights is ratified. 2. A public necessity and use exists for the acquisition of said property rights and immediate acquisition by purchase or condemnation is necessary and expedient. 3. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the respective consideration to the owners of the interest conveyed, certified by the City Attorney to be entitled to the same. 4. Should the City be unable to agree with the owners of any property rights to be acquired as to the compensation to be paid or other terms of purchase or settlement, or should the owner be a person under disability lacking capacity to convey said property rights or should the whereabouts of the owner be unknown, the City Attorney, as well as the City Manager, Mayor, Director of Finance and other appropriate City officials shall be authorized and directed to take any and all action necessary in connection with condemnation or legal proceedings to acquire for the City the appropriate property rights under Article 7, Section 33.1-89, et seq, of Chapter 1 of Title 33.1, of the Code of Virginia (1950), as amended, and Chapter 1.1, Section 25-46.1, et seq, of Title 25 of the Code of Virginia (1950) as amended, including, without limitation, issuance, execution, and recordation of an appropriate certificate and accompanying documentation pursuant to Section 33.1-119, et seq, Code of Virginia (1950), as amended, vesting title to the subject property immediately in the City, and the Director of Finance, upon request of the City Attorney, shall be authorized and directed to draw and pay into Court the appropriate sums in connection with such proceedings. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. April 10, 1995 No. 95-129 Honorable David A. Bowers, Mayor and Members of Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Second Street/Gainsboro Road Right-of-Way Acquisition I. Background: City Council, at its meeting on April 13, 1987, requested the Virginia Department of Transportation (VDOT) to program a project for roadway widening and realignment along First Street/Gainsboro Road (from Madison Avenue, N.W. to Salem Avenue, S.W.) and at the intersection of Orange Avenue and Gainsboro Road. Agreement with the VDOT was authorized on July 27, 1987 by City Council (Ordinance No. 28745) through which the City assumed responsibility for administering all aspects of the first Street/Gainsboro Road project. Preliminary engineering phase would be generally handled on the normal 95%-VDOT and 5%-City cost-sharing basis (cost- sharing percentages in effect at that time). Downtown North Development Plan results were released at May 11, 1989 press conference, and included a recommendation to construct a four-lane Second Street bridge instead of a four-lane First Street bridge. The Second Street corridor provides a clearer and more well- defined west circumferential route than First Street (see Attachment A-map). The location and major design features of the widening and realignment of Second Street/Gainsboro Road from Salem Avenue to Orange Avenue were approved by City Council on October 1, 1990. Right-of-way acquisition for 82 parcels on this project was authorized by City Council on December 17, 1990 as described in Ordinance No. 30346-121790. Eleven (11) additional parcels were authorized by City Council on Mayor, Members of City Council Page 2 II. February 27,-1995, as described in Ordinance No. 32385 022795. Current Situation: ae The six (6) parcels identified in Attachment B have either been acquired or have had options signed by the property owner. While the parcel numbers identified here were previously authorized by City Council for acquisition, certain tax numbers within these parcels had been mistakenly omitted. These additional tax numbers need to be authorized to match the legal descriptions for the parcels, thereby allowing the City to properly acquire these properties. These properties did not require any demolition of buildings nor displacement of people. Fundinq for the acquisition of these properties is at no additional cost inasmuch as they were already considered within the metes and bounds description of each acquisition. (The appraisal method for these properties is fair market value, with subsequent negotiations requiring VDOT approval). Two parcels (002 and 008) have been identified through the City's environmental site assessment process as contaminated. The property owners were notified of the contamination and, in accordance with law, provided notification of the contamination to the Department of Environmental Quality (DEQ). Subsequent review by DEQ resulted in the following determinations: Parcel 002 (parking lot on northeast corner of intersection of Salem Avenue & 2nd Street, S.W. which has petroleum contamination): according to the DEQ, "At this time, no further action with respect to this site's petroleum release characterization is required". Soils removed from the site can be reused as fill in other areas of the project. If highly contaminated soils are discovered during excavation, then DEQ must be notified. DEQ can then advise as to what additional action might be required. 2. Parcel 008 (property near intersection of Shenandoah and Centre Avenues where 3-story gray warehouse is Mayor, Members of City Council Page 3 III. IV. located, which contains lead and petroleum contamination): according to DEQ "The site will not require remediation". Soils removed from the site will need to be handled and disposed of properly as part of the roadway construction contract at project expense (2% City share). Offers to purchase both properties have been sent by the City to the property owners. The owner of Parcel 008 returned a signed option dated March 24, 1995 The project schedule currently indicates that the advertisement for construction bids will occur as early as June, 1995. A. Timing B. Legal requirements Alternatives: Ratify any steps already taken to acquire and authorize the acquisition of the necessary right-of-way for 6 tax numbers identified on Attachment B of this report and parcels 002 and 008, and providing for appropriate City officials to have authority for acquisition and condemnation proceedings, as necessary, using Section 33.1-89, et seq., Code of Virginia (1950), as amended. i. Timing of the roadway project can continue toward an June, 1995 advertisement date. 2. Legal requirements for the project are met. Do not ratify any steps already taken to acquire nor authorize the acquisition of the necessary right-of-way for 6 tax numbers and parcels 002 and 008 nor the use of Section 33.1-89, et seq., Code of Virginia (1950), as amended, for this roadway project. 1. Timing of the roadway project would be delayed. 2. Legal requirements are not met. Mayor, Members of City Council Page 4 Recommendation is that City Council ratify any steps already taken to acquire and authorize the acquisition of the necessary right-of-way for 6 tax numbers identified on Attachment B of this report and parcels 002 and 008, and providing for the appropriate City officials to have authority to acquire and conduct condemnation proceedings, as necessary, using Section 33.1-89, et seq., Code of Virginia (1950), as amended. WRH:RKB:gpe Attachments copy: Respectfully submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Manager, Management & Budget City Engineer Traffic Engineer ATTACHMENT A ~ILMEI1 LE~E. IIU. ~ ciIuncI~ · O08 . _. i~OANOKE CJ_V. IC .CENTER /','/Ell BO]£L- ~ND-' Fl~lur ~ Attachment B Appraisal Data Project U000-128-116,PE-101 2ND STREET/GAINSBORO ROAD Parcel Landowner Street Address Mailing Address Tax No. No.* 013 Gerald Ro and 92 Loudon Ave., N.W. Box 4 2013513 Daisy J. Manning Bluefield, WV 24701 2013502 021 William and Loudon Ave., N.W. 17 Hale Ave. 2012934 Marzetta Sinkler Salem, VA 24153 2012948 389-1793 044 Mary L. Watkins Gilmer Ave., N.W. 4812 Northwood 2011716 Cabbler Dr.,N.W. Roanoke, VA 2011717 24017 049 Roanoke Redevelopment Gilmer Ave., N.W. P.O. Box 6359 2011722 & Housing Authority (Pt.Lot 9, B1.2) Roanoke, VA 24017 2011723 983-9281 058 Roanoke Redevelopment Patton Ave., N.W. P.O. Box 6359 2010916 & Housing Authority B1.3 Lot 6, Pt. Lots Roanoke, VA 24017 2010917 7 & 8 983-9281 2010918 2010919 072 City of Roanoke Orange Ave., N.W. P.O. Box 13145 2020408 School Board Roanoke, VA 24031 2020411 2020413 *Acquisition of Tax o,,mhers in bold type was previously authorized by city Council MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #183-468 C. E. Tucker Senior Vice President Crowder Construction Co. P. O. Box 30007 Charlotte, North Carolina 28204 Dear Mr. Tucker: I am enclosing copy of Ordinance No. 32424-041095 approving the City Manager's issuance of Change Order No. 7 to the City's contract with Crowder Construction Co., in connection with Carvins Cove Filter Plant Improvements - Phase I, in the amount of $146,701.75, for a contract amount including Change Order No. 7, of $13,810,271.52. Ordinance No. 32424-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Stewart W. Hubbell, P. E., Mattern & Craig, 701 First Street, S. W., Roanoke, Virginia 24016 IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA, The 10th day of April, 1995. No. 32424-041095. AN ORDINANCE approving the City Manager's issuance of Change Order No. 7 to the City's contract with Crowder Construction Company, in connection with Carvins Cove Filter Plant Improvements - Phase I; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that : 1. The City Manager or the Assistant City Manager is authorized and empowered to issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 7 to the City's contract with Crowder Construction Company in connection with Carvins Cove Filter Plant Improvements - Phase I. 2. Such Change Order shall provide for the following changes in the work to be performed: ORIGINAL CONTRACT AMOUNT $12,682,280.00 Contract amount including Previous Change Orders $13.663.569.78 CHANGE ORDER NO. 7: Repair of cracks inside and out of the intake chamber $ 146,701.75 CONTRACT AMOUNT INCLUDING CHANGE ORDER NO.7 $~ ADDITIONAL TIME REQUIRED FOR CHANGE ORDER 63 days 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROi~OKE, The 10th day of April, 1995. No. 32423-041095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, to read as follows, the Council of the City of the 1994-95 Water Fund and the same are hereby, amended and reordained in part: Capital Outlay Carvins Cove Water Main Extension, Pha.se II, Contract C-2 (1) ........... Carvlns Cove Filter Plant Improvement,'''''''''''' Phase I (2) ........................... ............ 1) Appropriated from Bond Funds 2) Appropriated from Bond Funds (002-056-8372-9001) (002-056-8368-9001) $(146,702) 146,702 $ 32,415,648 2,421,287 13,848,763 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. April 10, 1995 Council Report No. 95-132 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CHANGE ORDER NO. 7 CARVINS COVE FILTER PLANT IMPROVEMENT - PHASE Backqround on the subject in chronological order is as follows: A. Bids for this proiect were received by the Council-appointed bid committee on October 16, 1992. Six (6) bids were received for this proiect with Crowder Construction Company of Charlotte, North Carolina, submitting the Iow bid in the amount of $12,682,280 and 730 consecutive calendar days construction time. Council approved the contract dated November 16, 1992, by Ordinance No. 31247-111692. The Commonwealth of Virginia was in the process of finalizing their changes to the soil and erosion controls and stormwater management which went into effect on January 1, 1993. Roanoke County then completed their plan review in the first week of January, and the notice to proceed to the Contractor was issued to start construction on January 19, 1993. (The result of the new regulations was the main part of Change Order No. 1.) There have been six (6) ao~roved chanqe orders to date with the contract total of $13,663,569.78 and 805 consecutive calendar days. II. Current situation is as follows: A. The original contract amount contained the sum of $81,430.25 for repair of cracks inside and out of the intake chamber at the dam. This figure was based on 16 days of diver labor and 63 cubic feet of grout. When the divers began working on this repair they found the cracks that were anticipated, but as they cleaned the walls of the intake chamber (both inside and out) they found a large quantity of smaller cracks that also needed repair. While these smaller cracks take a great deal of time Honorable Mayor and Members of City Council CHANGE ORDER NO. 7 CARVINS COVE FILTEF PLANT IMPROVEMENT - PHASE I April 10, 1995 Page 2 to grout, it is imperative that they be repaired while diving crews are on the project. The Contractor has consulted with his divinq subcontractor and they have quoted the additional sum not to exceed $146,701.75 for time and material to complete the repair of the inside and outside cracks in the intake chamber. The Contractor was also asked to contact the other diving subcontractor that submitted a bid on the original contract to secure another pricn for this work. The second firm informed Crowder that their mobilization cost would not be justified for this size job and they were not interested in giving them a quotation. III. Issues A. B. C. in order of importance are as follows: EnRineerincl concerns Fundincl of the additional work Time of completion IV. Alternatives in order of feasibility are as follows: Approve the issuance of Chanqe Order No. 7 in the amount not to exceed $146,701.75 and a total of 63 consecutive calendar days for this additional work only. Engineer nq concerns would be met in a timely manner in that the diving subcontractor would complete the repair of the cracks in the intake chamber while he is still on the job. Funding is available in account number 002-056-8372-9001, Carvins Cove Water Main Extension, Phase II, Contract C-2. Time of completion for this additional work only will be 6._.~3 consecutive calendar days. Honorable Mayor and Members of City Council CHANGE ORDER NO. 7 CARVINS COVE FILTER PLANT IMPROVEMENT - PHASE I April 10, 1995 Page 3 Reject the issuance of Change Order No. 7 and do not authorize the additional work as described above. Enqineerinq concerns would not be met in a timely manner. The repairs need to be made while the intake chamber is being bypassed. Work will have to be done later, which would take the intake chamber out of service after the siphon has been removed. 2. Fundinq would remain in the Water Main Extension account. 3. Time of completion would remain the same. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Authorize the City Manager to issue Chanqe Order No. 7 to the contract with Crowder Construction Company in the amount of $146,701.75 and 6._~3 consecutive calendar days, for this additional work only. The total contract amount would then become $13,810,271.52. B. Authorize the Director of Finance to transfer the sum of $146,701.75 from account number 002-056-8372-9001, Carvins Cove Water Main Extension, Phase II, Contract C-2, to account number 002-056-8368- 9001, Carvins Cove Filter Plant Improvement, Phase I. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kh Honorable Mayor and Members of City Council CHANGE ORDER NO. 7 CARVINS COVE FILTER PLANT IMPROVEMENT - PHASE I April 10, 1995 Page 4 Attachment City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Mattern & Craig CONSULTING ENGINEERS · SURVEYORS Mr. Bane Coburn Project Manager Room 350 - Engineering City of Roanoke 215 West Church Avenue Roanoke, Virginia 24011 Re: Carvins Cove Filtration Plant Commission No. 1138 Dear Bane: March 24, 1995 Michael S Agee Steven A Campbell J. Michael Dougherty, Jr. Kyle D. Austin We strongly recommend that the City proceed at this time with the grouting repairs on the exterior of the intake structure at the dam for the reservoir. The Contractor is already mobilized and has gotten the best competitive price from several firms that do this type of work. The repairs will be considerably more expensive if the City waits and has them done in the future. Also, it would be unwise to not do the repairs now andthen have to do them under emergency conditions at some future time. Very truly yours, MATTERN & CRAIG Stewart W. Hubbell, P.E. 701 First Street, S.W. Roanoke, Virginia 24016 (703) 345 9342 Fax (703) 345-7691 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #2-166-468 Walter F. Poff, President Major Motor Inns, Inc. P. O. Box 7036 Roanoke, Virginia 24019 Dear Mr. Poff: I am enclosing copy of Ordinance No. 32426-041095 providing for acquisition of a 6.377-acre parcel of land located in Roanoke County, adjacent to the Carvins Cove Filter Plant, identified by Roanoke County Tax Map Nos. 18.00-1-3, 18.00-1-5, 18.00-1-5.1, 18.00-1-6 and 18.00-1-7, upon certain terms and conditions, for the consideration of $260,000.00. Ordinance No. 32426-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of April, 1995. No. 32426-041095. AN ORDINANCE providing for the acquisition of a 6.377-acre parcel of land located in Roanoke County, adjacent to the Carvins Cove Filter Plant, identified by Roanoke County Tax Map Nos. 18.00- 1-3, 18.00-1-5, 18.00-1-5.1, 18.00-1-6, and 18.00-1-7, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The proper City officials are authorized to acquire for the City from the owner the fee simple title to real estate described as a 6.377-acre parcel, identified by Roanoke County Tax Map Nos. 18.00-1-3, 18.00-1-5, 18.00-1-5.1, 18.00-1-6, and 18.00-1- 7, as more specifically set forth in thereto to this Council dated April 10, of $260,000.00. the report and attachments 1995, for the consideration 2. The City Manager or Assistant City Manager and the City Clerk are authorized to execute and attest, respectively, the necessary agreement for sale of this property. Said agreement to contain such terms as are deemed appropriate by the City Manager and to be in a form approved by the City Attorney. 3. Upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the consideration to the owner, certified by the City Attorney to be entitled to the same. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of April, 1995. No. 32425-041095. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay $ 32,415,648 Carvins Cove Reservoir-Property Acquisition (1)... 261,000 Retained Earning. Retained Earnings - Unrestricted (1) Appropriated from General Revenue (2) Retained Earnings - Unrestricted (2) ............... (002-056-8382-9003) (002-3336) $ 261,000 ( 261,000) $21,890,685 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. F'~ ~ -~,ATTEST City Clerk. April 10, 1995 Report No. 95-315 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Acquisition of Property, Carvins Cove Reservoir The attached report was considered by the Water Resources Committee at its regular meeting on March 13, 1995. The Committee agreed to recommend the acquisition of the property for $255~000. Subsequently, staff advised that due to the poor condition of the improvements on the property, the potential liability of someone getting injured, and the obvious need to demolish the structure, an agreement has been reached to pay the current owners an additional $5~000 to demolish and remove the structures prior to the City taking title. Therefore, this is to recommend that Council take the following action: ao Authorize the acquisition of a 6.377 acre parcel of land located in Roanoke County adjacent to the Carvins Cove Filter Plant from Major Motor Inns, Inc., in a form approved by the City Attorney, for the amount of $260~000. Appropriate $261,000 including $1~000 for incidental expenses, from the Water Fund prior year's retained earnings to an account to be established in the Water Fund by the Director of Finance. ETB:KBK:afm Attachments cc: Respectfully submi~ted, EliZabeth T. Bowles, Chairperson Water Resources Committee W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huffine, City Engineer Sarah E. Fitton, Real Estate Agent Delores D. Daniels, Assistant to City Manager for Community Relations M. Craig Sluss, Manager, Water Department Diane S. Akers, Budget Administrator Walter F. Poff, President, Major Motor Inns Report No. CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION 95-315 DATE: TO: FROM: SUBJECT: March 13, 1995 Memt~ers, W~ater Resources Committee Fdt B.' Kiser, Di~ec.~,,~fities and Operations thru W. Robert Herl~ty Manager ACQUISITION OF PROPERTY, CARVINS COVE RESERVOIR Backqround in chronological order is as follows: City has embarked on a pro.qram to expand and renovate the Carvins Cove Filter Plant buildings and treatment processes. Land area remaininq in the immediate vicinity of the treatment plant limited for potential future new treatment processes. II. Current situation is as follows: A 6.377 acre parcel has been offered for sale to the City. It is located along the north side of State Route 815 (adjacent to the Filter Plant), in Roanoke County, Virginia (offer letter attached). Bo Ne otiated rice for the 6.377 acre parcel identified by Roanoke County Tax Map Nos. 18.00-1-3, 18.00-1-5, 18.00-1-5.1, 18.00-1-6, and 18.00-1-7 is $255,000. This price, which ia approximately $40,000 per acre, is in agreement with the price obtained from an independent appraisal dated February 13, 1995. III. Issues in order ofimportance are: A. Need B. Fundinq C. Timing Members, Water Resources Committee ACQUISITION OF PROPERTY, CARVINS COVE RESERVOIR March 13, 1995 Page 2 IV. Alternatives in order of feasibility are: Committee recommend that City Council authorize the acquisition of ~ 6.377 acre parcel of land located in Roanoke County adjacent to the Carvins Cove Filter Plant from Major Motor Inns, Inc., whose principals are Walter F. and Barbara M. Poff and Maveth W. Clower, for the amount of $255,000 by General Warranty deed, in a form approved by the City Attorney. An additional $1,000 needs to be appropriated to cover incidental expenses such as title search and document recordation. Need for additional land adjacent to the Filter Plant for potential future new treatment processes is met. Funding totaling $256,000 is available in the Water Fund prior year's retained earnings and may be appropriated to an account to be established by the Director of Finance. Timing to acquire property while it is available is critical. If acquired by another party, it may not become available again in the forseeable future. Committee not recommend that City Council authorize the acquisition of a 6.377 acre parcel of land located in Roanoke County adjacent to the Carvins Cove Filter Plant from Major Motor Inns, Inc. for the amount of $255,000 in a form approved by the City Attorney. Need for additional land adjacent to the Filter Plant for potential future new treatment processes is not met. 2. Funding would remain in the Water Fund prior year's retained earnings account. 3. Timinq to acquire property while it is available is not met. Committee recommend that City Council take the following action in accordance with Alternative "A": Ac Authorize the acquisition of a 6.377 acre parcel of land located in Roanoke County adjacent to the Carvins Cove Filter Plant from Major Motor Inns, Inc., in a form approved by the City Attorney, for the amount of $255,000. Members, Water Resources Committee ACQUISITION OF PROPERTY, CARVINS COVE RESERVOIR March 13, 1995 Page 2 Appropriate $256,O00, includinR $1,000 for incidental expenses, from the Water Fund prior year's retained earninq.~ to an account to be established in the Water Fund by the Director of Finance. WRH/KBK/SEF/kh Attachment CC; Mr. Walter F. Poff, President, Major Motor Inns, Inc. City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Manager, Water Department Budget Administrator February 27,1995 Mr. Kit Kiser Director of Utilities & Operations 215 Church Ave. S.W. Roanoke,Virginia 24011 Dear Mr. Kiser: Pursuant to our conversation of February 27,~995, on behalf of Major Motor Inns, Inc.,I offer to the City of Roanoke,a certain parcel of land, consisting of five tracts; approximately 6.37 acres,adjacent to the Filtration Plant of the City of Roanoke. There are two easements that have been granted,one being to Appalachian Power Co., and the second for egress to the Pultz property. This property is offered at a price of Two Hundred Fifty Five Thousand Dollars. Thank you for your consideration. Very trgJy your~s_~ F. PoffjS~.,President Major Motor Inns,lnc. P.O. Box 7036 Roanoke,Virginia 240~9 C 0 SURVEY FOR MARY F. PARKER, CMC/AAE C/ty Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #45-60-183-323 Acorn Construction, Ltd. Braakell, Inc. Construction Services of Roanoke, Inc. Morrison Mechanical and Building Services, Inc. Payne Construction Co. Williams Painting & Remodeling, Inc. Ladies and Gentlemen: I am enclosing copy of Ordinance No. 32428-041095 accepting the bid of Lucas Construction Co., for alterations and additions to the Melrose Branch Library, in the amount of $76,900.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32428-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. On behalf of the Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #.45-60-183-323 John J. Jones Vice-President Lucas Construction Co. 2030 Shenandoah Valley Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Jones: I am enclosing copy of Ordinance No. 32428-041095 accepting the bid of Lucas Construction Co., for alterations and additions to the Melrose Branch Library, in the amount of $76,900.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32428-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of Apr±~, 1995. ~o. 32~28-06~095. A ORDINANCE accepting the bid of Lucas Construction Company, for alterations and additions to the Melrose Branch Library, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Lucas Construction Company for alterations and additions to the Melrose Branch Library, in the total amount of $76,900.00, as more particularly set forth in the April 10, 1995, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of April, 1995. No. 32427-041095. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General and Capital Projects Fu~d Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Nondepartmental Transfers from Other Funds (1) .................. Reserved Capital Maintenance and Equipment Replacement Program - City (2) ................ Ca~ital PFogects Fund Parks, Recreation, and Cultural Renovation of Melrose Branch Library (3) ........ 1) Transfer to capital Projects Fund (001-004-9310-9508) $ 83,400 $ 49,311,623 48,203,085 $ 1,348,600 $ 230,266 83,400 2) Reserved CMERP - City (001-3323) $( 83,400) 3) Appropriated from General Revenue (008-052-9661-9003) 83,400 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia April 10, 1995 Council Report No. 95-127 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT ALTERATIONS AND ADDITIONS MELROSE BRANCH LIBRARY 2607 SALEM TURNPIKE, N.W. ROANOKE, VIRGINIA I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Development Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services Manager, Building Maintenance Acting City Librarian Roanoke, Virginia April 10, 1995 Council Report No. 95-127 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT ALTERATIONS AND ADDITIONS MELROSE BRANCH LIBRARY 2607 SALEM TURNPIKE, N.W. ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, 'lliam~Whit , Sr., C~airman WW/LBC/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Development Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services Manager, Building Maintenance Acting City Librarian Roanoke, Virginia April 10, 1995 Council Report No. 95-127 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: BID COMMITTEE REPORT ALTERATIONS AND ADDITIONS MELROSE BRANCH LIBRARY 2607 SALEM TURNPIKE, N.W. ROANOKE, VIRGINIA I. Background of the project is as follows: Bids, following proper advertisement, were publicly opened and read aloud, by D. Darwin Roupe, Manager of General Services, on March 8, 1995, at 2:00 p.m. Seven (7) bids were received with Lucas Construction Company, Roanoke, Virginia, submitting the Iow bid in the amount of $76,900.00 and 9__~_0 consecutive calendar days. C. Project consists of the following: A. Remodel Men and Women toilets to comply with ADA Compliance (physically impaired). B. Add a new office, meeting room and storage room with mechanical and electrical additions. C. Other miscellaneous items to complete the alterations and additions. II. Current situation is as follows: A. The items listed above have been properly advertised, the bids received, and now need to be constructed. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ALTERATIONS & ADDITIONS MELROSE BRANCH LIBRARY April 10, 1995 Page 2 III. issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents for bidding. B. Amount of the Iow bid. C. Funding of the proiect. D. Time of Completion. IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to Lucas Construction Company, Roanoke, Virginia, in the amount of ~76,900.00 and 90 consecutive calendar days construction time for Alterations and Additions to the Melrose Branch Library in accordance with the contract documents as prepared by the City Engineer's Office. Compliance of the bidders with the requirements of the contract documents for bidding was met. Amount of the Iow bid is acceptable. Note the closeness of bids on the Bid Tabulation sheet. Funding of the project is available from CMERP Funds designated for this project. 4. Time of completion is quoted as 9._Q0 consecutive calendar days which is acceptable. B. Reiect all bids and do not award a contract at this time. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ALTERATIONS & ADDITIONS MELROSE BRANCH LIBRARY April 10, 1995 Page 3 1. Compliance of the bidders with the requirements of the contract documents for bidding would not be an issue. 2. Amount of the Iow bid would probably increase when rebid at a later date. 3. Funding of the proiect would not be encumbered at this time. 4. Time of completion would be extended. V. Recommendation is as follows: A. City Council concur in Alternative "A" and take the following action: Authorize the City Manager to enter into a contractural agreement, in form approved by the City Attorney, with Lucas Construction Company, Roanoke, Virginia, for the Alterations and Additions to the Melrose Branch Library in accordance with the contract documents as prepared by Office of City Engineer in the amount of $76,900.00 and 90 consecutive calendar days. C. Appropriate $83,400.00 from CMERP funds to be transferred to a new Capital Projects fund account entitled Melrose Branch Library as follows: Contract amount Project contingency Total contract amount 976,900.00 6,500.00 $83,400.00 Honorable Mayor and Members of City Council BID COMMITTEE REPORT ALTERATIONS & ADDITIONS MELROSE BRANCH LIBRARY April 10, 1995 Page 4 D. Reject the other bids received. Attachment: Tabulation of Bids cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Development Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts & Fixed Assets Manager, General Services Manager, Building Maintenance Acting City Librarian TABULATION OF BIDS ALTERATIONS & ADDITIONS MELROSE BRANCH LIBRARY 2607 SALEM TURNPIKE, N.W. ROANOKE, VIRGINIA PROJECT %13-94B BID %95-1-3 Bids were opened in General Services on Wednesday, March 8, 1995, at 2:00 p.m. ~~----'------ DAYS BIDDER LUMP SUM BOND 176,900.00 YES 90 Lucas Construction Company ~_ Acorn Construction, Ltd. $77,200.00 YES 150 ~illiams Painting & Remodeling, $77,500.00 YES 150 Inc. _______----------~- Breakell, Inc. $79,650.00 YES 150 Construction Services of Roanoke, Inc. $84,240.00 YES 120 Payne Construction Company $84,300.00 YES 110 Morrison Mechanical and Building $87,138.00 YES ~ Estimated Cost: $75,000 to $80,000 office of City Engineer Roanoke, Virginia April 10, 1995 MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 13, 1995 File #27-45-60-183-468 SANDRA H. EAKIN Deputy City Clerk 'W. Daniel Andrews, President Andrews Large & Whidden, Inc. P. O. Box 527 Farmville, Virginia 23901 Tony B. Blevins, Vice-President Crowder Construction Co. P. O. Box 3246 Bristol, Tennessee 37625 Joseph W. Connor, President Montvale Construction, Inc. P. O. Box 184 Montvale, Virginia 24122 Dewey G. Lusk, Jr., President Structures & Utilities Co., Inc. P. O. Box 2218 Christiansburg, Virginia 24068 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 32430-041095 accepting the bid of Breakell, Inc., to provide and install an affluent reareration system at the Water Pollution Control Plant, in the amount of $116,937.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32430-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. On behalf of the Members of City Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #27-45-60-183-468 Stanley G. Breakell, President Breakell, Inc. P. O. Box 6414 Roanoke, Virginia 24016 Dear Mr. Breakelh I am enclosing copy of Ordinance No. 32430-041095 accepting the bid of Breakell, Inc., to provide and install an effluent reareretion system at the Water Pollution Control Plant, in the amount of $116,937.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32430-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The i0th day of Apr±l, 1995. No. 32430-041095. AN ORDINANCE accepting the bid of Breakell, Inc., to provide and install an effluent reareration system at the Water Pollution Control Plant, upon certain terms and conditions, awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Breakell, Inc., to provide and install an effluent reareration system at the at the Water Pollution Control Plant, in the total amount of $116,937.00, as more particularly set forth in the April 10, 1995, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual dally operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. %N THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 10th day of April, 1995. No. 32429-041095. WHEREAS, Government of the exist. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Sewage Fund Appropriations, and providing for an emergency. for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay Effluent Reaeration (1) ........................... Retained Earninq~ Retained Earnings - Unrestricted (2) ................ $ 19,782,358 130,700 $ 16,255,551 1) Appropriated from General Revenue 2) Retained Earnings Unrestricted (003-056-8456-9003) (003-3336) $ 130,700 (130,700) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia April 10, 1995 Council Report No. 95-128 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Resources Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services Manager, Water Pollution Control Plant Roanoke, Virginia April 10, 1995 Council Report No. 95-128 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, William White, Sr., ,Chairman ._n H. Parrott ~Kit B. Kiser WW/LBC/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Resources Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services Manager, Water Pollution Control Plant Roanoke, Virginia April 10, 1995 Council Report No. 95-128 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA I. Backqround of the project is as follows: Bids, followinq proper advertisement, were publicly opened and read aloud, by D. Darwin Roupe, Manager of General Services, on March 8, 1995, at 2:00 p.m. Five (5) bids were received with Breakell, Inc. of Roanoke, Virginia, submitting the Iow bid in the amount of t~116,937.00 and 150 consecutive calendar days. C. Proiect consists of the following: Contractor shall provide and install complete as shown on contract drawings the concrete pad for three (3) pad mounted blowers and installation of air distribution piping and diffusers to provide a complete reaeration system in an existing chlorine contact basin. Work is being done to comply with the requirements of the Department of Environmental Quality (DEQ) as relating to the plant operating permit in order to maintain the required level of disolved oxygen in the effluent. II. Current situation is as follows: A. The items listed above have been properly advertised, the bids received, and now need to be constructed. Honorable Mayor and Members of City Council BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT April 10, 1995 Page 2 III. Issues in order of importance are: A. Compliance of the bidders with the requirements of the contract documents for bidding. Amount of the Iow bid. Funding of the project. Time of Completion. IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to Breakell, Inc. of Roanoke, Virginia, in the amount of $116,937.00 and 150 consecutive calendar days construction time for the Effluent Reaeration at the Water Pollution Control Plant in accordance with the contract documents as prepared by Mattern & Craig, Inc., Consulting Engineers, of Roanoke, Virginia. 1. Compliance of the bidders with the requirements of the contract documents for bidding was met. 2. Amount of the Iow bid is acceptable. 3. Fundinq of the proiect is available in the Retained Earnings Account. 4. Time of completion as specified is 150 consecutive calendar days, which is acceptable. Honorable Mayor and Members of City Council BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT April 10, 1995 Page 3 Reject all bids and do not award a contract at this time. 1. Compliance of the bidders with the requirements of the contract documents for bidding would not be an issue. 2. Amount of the Iow bid would probably increase when rebid at a later date. 3. Funding of the project would not be encumbered at this time. 4. Time of completion would be extended. V. Recommendation is as follows: A. City Council concur in the implementation of Alternative "A". Authorize the City Manager to enter into a contractural agreement, in form approved by the City Attorney, with Breakell, Inc. of Roanoke, Virginia, for Effluent Reaeration at the Water Pollution Control Plant in accordance with the contract documents as prepared by Mattern & Craig, Inc., Consulting Engineers, of Roanoke, Virginia, in the amount of 8116,937.00 and 150 consecutive calendar days. C. 'Appropriate 8130,700.00 from the Sewage Fund Retained Earnings to a new Sewage Fund account entitled Effluent Reaeration as follows: Contract amount Contingency 1 ~% for Internal Engineering Fees Total contract amount 6,937.00 2,OOO.OO 1,763.00 30,700.00 Honorable Mayor and Members of City Council BID COMMITTEE REPORT EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT April 10, 1995 Page 4 D. Reiect the other bids received. WRH/LBC/fm Attachment: Tabulation of Bids cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Human Resources Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts & Fixed Assets Manager, General Services Manager, Building Maintenance TABULATION OF BIDS EFFLUENT REAERATION WATER POLLUTION CONTROL PLANT 1402 BENNINGTON STREET, S.E. ROANOKE, VIRGINIA Bids were opened in General Services on Wednesday, March 8, 1995, at 3:00 p.m. BIDDER LUMP SUM BOND DAYS Breakell, Inc. $116,937.00 Yes 150 Structures & Utilities Co., Inc. $118,450.00 Yes 150 Crowder Construction Company $123,000.00 Yes 150 Montvale Construction, Inc. $127,895.00 Yes 150 Andrews Large & Whidden, Inc. $133,100.00 Yes 150 Mattern & Craig, Inc. Consulting Engineers Roanoke, VA Office of City Engineer Roanoke, Virginia April 10, 1995 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #24-51-200-282 · Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven; I am enclosing copy of Ordinance No. 32432-041095 amending and reordaining subsection 19 of Section 36.1-249, P_~, of Subdivision A, J.~ ~, Division 4, ~, of Article III, J~j~L~g!JJ~JJ~, of Chapter 36.1, Zonina, of the Code of the City of Roanoke (1979), as amended, to allow recycling establishments to process other household waste materials. Ordinance No. 32432-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #24-51-200-282 Evelyn Jefferson Vice President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32432-041095 amending and reordaining subsection 19 of Section 36.1-249, P_~, of Subdivision A, ~ · ' ' , Division 4, JJ3~, of Article III, ~, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to allow recycling establishments to process other household waste materials. Ordinance No. 32432-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Please include Ordinance No. 32432-041095 in Supplement No. 34 to the Roanoke City Code. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 13, 1995 File #24-51-200-282 ' Karen Freeland District Manager BFI, Inc. 341 - 24th Street, N. W. Roanoke, Virginia 24017-5343 Dear Ms. Freeland: I am enclosing copy of Ordinance No. 32432-041095 amending and reordaining subsection 19 of Section 36.1-249, ~, of Subdivision A, J.M,_LJg~ ~l~JJJBJ3g~, Division 4, Jl3~J~aJ~JJt~, of Article III, [~[~j.~lJ~JJgi~, of Chapter 36.1, Zonina, of the Code of the City of Roanoke (1979), as amended, to allow recycling establishments to process other household waste materials. Ordinance No. 32432-041095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc~ Leman Dudley, Bashka, L. P., 1710 Dawn Lane, S. W., Roanoke, Virginia 24018 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marlles, Agent City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of April, I995. No. 32432-041095. AN ORDINANCE amending and reordaining subsection 19 of Section 36.1-249, Permitted uses, of Subdivision A, LM~ Liqht Manufacturinq District, Division 4, Industrial Districts, of Article III, District Requlations, of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as amended, to allow recycling establishments to process other household waste materials; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Subsection 19 of Section 36.1-249, Permitted uses, of Subdivision A, LM~ Llqht Manufacturinq District, of Division 4, Industrial Districts, of Article III, District Requlations, of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as is hereby amended and reordained to read and provide as amended, follows: Sec. (19) 36.1-249. Permitted uses. Recycling establishments limited to the processing of paper and plastic products, glass, aluminum, food and beverage containers, oils and batteries, where all activities and storage are wholly enclosed in a building. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke City Planning Commission April 10, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Request from Browning-Ferris Industries of South Atlantic, Inc. (BFI), that an amendment be made to Chapter 36.1, Zoning, of the Code of the City of Roanoke, 1979, as amended; requested amendment is to Section 36.1 -249, Permitted Uses, of the LM, Light Manufacturing District. I. Background: Purnose of the proposed ordinance text amendment is to allow recycling establishments to process other household waste materials in addition to paper products, glass and aluminum as currently set forth in the Code. The current code provision reads as follows: Section 36.1-249, (Permitted uses in the LM, Light Manufacturing District), item (19): (19) Scrap materials recycling establishments limited to the salvage and recycling of paper products, glass and aluminum where all activities and storage are wholly enclosed in a building." Petition to amend the zoning ordinance was filed on February 6, 1995. The following text was proposed by the petitioner: Amend Section 36.1-249, item (19) to read as follows: (19) Materials recycling facilities where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building. Ordinance and Names Subcommittee held a discussion with the City's Community Planning staffto evaluate the proposed text amendment and revision to the existing regulations. Mr. John Bradshaw, Chairman of the Committee informed staff.that in Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 April 10, 1995 the interest of time and in response to the needs of the service industry and general community, the Subcommittee recommends approval of the following text amendment as modified: (19) .... v ........... Recycling establishments limited to the :a!;'agz ~_a recycling processing of paper 0n~l t~lastic products, glass~ aluminum, oils. batteries and other similar mal;erials where all activities and storage are wholly enclosed in a building. Plannin~ Commission nublic hearing was held on Wednesday, March 1, 1995. Ms. Karen Freeland, District Manager for BFI, appeared before the Commission and discussed the history of her recycling business. She also informed the Commission that the proposed ordinance amendment was due in part to the fact that her company had abid in with the City of Roanoke to acquire recycled materials but due to some of the materials collected, they were not eligible for bid award because certain materials were not allowed to be processed at their present location as the current code reads. Ms. Freeland stated that the amendment would help the company to be more flexible and have the capability to process anything that might be recyclable provided everything was inside the building and have no outside storage. Mr. Marlles gave the staffreport. He informed the Commission that staff had worked with the petitioner as well as the Ordinance and Names Subcommittee relative to wording to identify the additional products that the company would like to recycle in their current establishment. He also stated that the outstanding issue was that the Subcommittee would like to provide some flexibility in the amendment so that the ordinance would not have to be amended each time there was a new material to be recycled. Mr. Bradshaw gave the report of the Ordinance and Names Subcommittee. He summarized the discussion of the committee members and stated that the ordinance needed to be a little bit broader and suggested the wording "other economically recyclable products" be added to the proposed text in lieu of the wording "and other similar uses" as presented. No one from the audience appeared before the Commission to speak for or against the proposed text amendment. Considerable discussion took place among the Commission members, staff and the petitioner about what other recyclable materials should be included, the regulatory agencies that monitor, review and license recycling establishments, and what types Members of Council Page 3 ' April 10, 1995 of materials should be allowed to be recycled in the light manufacturing zoning district. As a result, Mr. Marlles stated that the text of the proposed amendment to read as follows: "Recycling establishments limited to the processing of paper and plastic products, glass, .aluminum, food and beverage containers, oils and batteries, where all activities and storage, are wholly enclosed in a building." Ms. Freeland advised that the proposed amendment, as revised, would permit BFI to be eligible to bid award from the City. Mr. Bradshaw made a motion that the text as read be approved and that the 'staff study this section of the ordinance in hopes of relaxing some of the requirements. II. Alternatives:: 17~L]~lllgJDll~r~g the proposed text amendment as presented by the Ordinance andNames Subcommittee. Recycling establishments located in the LM, Light Manufacturing District would be allowed to process food and beverage comainers, plastic products, oils and batteries in addition to paper products, glass and aluminum. Sound waste management practices would continue to be promoted within the community. Current recycling establishments would be operating in a conforming local and state zoning status. ~ the proposed text amendment as presented by the Ordinance and Names Subcommittee. Recycling establishmems curremly located and operating in the LM, Light Manufacturing District, would be required to discominue their processing of waste materials other than paper products, glass and aluminum to be in compliance with currem zoning regulations. Cfiven the mandated waste management requirements set forth by Federal and State regulations, the community's efforts to educate, promote and facilitate recycling activities would be hampered and thereby, less effective and cost efficient. The petitioner would either have to discontinue or relocate that portion of its operation which processes materials other than paper products, glass and Members of Council Page 4 April 10, 1995 aluminum to an area zoned HM, Heavy Manufacturing District. Furthermore, the petitioner would be required to apply for and obtain a special exception use permit through the Roanoke City Board of Zoning Appeals prior to commencement of such processing operations at the HM (Heavy Manufacturing) zoned location. The Planning Commission, by a vote of 6 to 0, recommended am~roval of the proposed zoning ordinance text amendment as presented by the Ordinance and Names Subcommittee finding that the amendment would place existing Recycling operations into a conforming zoning status as well as facilitate effective waste management activities beneficial to the entire community: CHC:EDD:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner Sincerely, Carolyn H. Coles, Chairman Roanoke City Planning Commission MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 7, 1995 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Karen Freeland, District Manager, Browning-Ferris Industries of South Atlantic, Inc., and Leman Dudley, representing Bashka, L.P., requesting that Chapter 36.1, Zoning, Section 36.1-249(19), "Scrap materials recycling establishments limited to the salvage and recycling of paper products, giass and aluminum where all activities and storage are wholly enclosed in a building" be amended as follows: "Materials recycling facilities where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building". Sincerely, Mary F.' Parker, CMC/AAE City Clerk MFP: sm Eric. pc: The Honorable Mayor and Members of the Roanoke City Council Karen Freeland, District Manager, BFI, Inc., 341 - 24th Street, N. W., Roanoke, Virginia 24017-5343 Leman Dudley, Basks, L.P., 1710 Dawn Lane, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission ~artha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney Waste SystemsTM BROWNING-FERRIS INDUSTRIES IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Amendment of Section 36.1-249 (19) "Permitted Uses" (Light Manufacturing District) of the Code of City of Roanoke (1979), as amended. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: Browning-Ferris Industries of South Atlantic, Inc. ("BFI") and Bashka L.P. (collectively "the Petitioners") are, respectively, lessees and owners of land in the City of Roanoke containing approximately one (1) acre, located at 341 24th Street, N.W. Said property is identified as Tax Map #2323215, Lts 1-15 and PT ST BLK B Horton Point (SP.). Said property is currently zoned LM, Light Manufacturing District, and a materials recycling facility is currently operated on the property. In order to assist Petitioners in the further development of the material recycling facility, which currently services commercial, residential and municipal customers, the Petitioners wish to amend the above described section of the City Zoning Ordinance. Pursuant to Section 336.1-690, of the Code of the City of Roanoke (1979), as amended, the Petitioners hereby request that Section 36.1-249(19): (19) Scrap materials recycling establishments limited to the salvage and recycling of paper products, glass and aluminum where all activities and storage are wholly enclosed in a building. be amended to read: (19) Materials recycling facilities where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building. Subsidiary of BFI of South Atlantic 341 24TH ST., N.W. · ROANOKE, VA 24017-5343 · PHONE: (703) 982-5710 · BLACKSBURG: (703) 951-1510 ,, FAX: (703) 344~488 Recycled paper The Petitioners believe that the amendment as herein described is appropriate and beneficial in that it will: (1) facilitate the recycling of materials that would otherwise be landfilled; (2) assist local governments in meeting state-mandated recycling goals; and (3) provide citizens, businesses and municipalities in the Roanoke Valley with facilities for the processing of their recyclables. Wherefore, the Petitioners request that the above referenced amendment to Section 36.1-249(19) of the Code of the City of Roanoke (1979), as amended, be made. Respectively submitted this 6th day of February, 1995. ~aren Freeland,' ~ls-~rict Manager~ Browning-Ferri~ Industries Roanoke Valley District 341 24th Street, N.W. Roanoke, Virginia 24017 of South Atlantic, Inc. Bashka, L.P. 1710 Dawn Lane Roanoke, Virginia 24018 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.~ Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 23, 1995 File #51 Karen Freeland District Manager BFI, Inc. 341 - 24th Street, N. W. Roanoke, Virginia 24017-5343 Dear Ms. Freeland: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public headng for Monday, Apd110, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Browning-Ferris Industries of South Atlantic, Inc., that Chapter 36.1, Zonina, Section 36.1-249(19), "Scrap materials recycling establishments limited to the salvage and recycling of paper products, glass and aluminum where all activities and storage are wholly enclosed in a building" be amended as follows: "Recycling establishments limited to the processing of paper and plastic products, glass, aluminum, food and beverage containers, oils and batteries, where all activities and storage are wholly enclosed in a building". For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the zoning amendment. Please review the documents and if you have questions, you may contact Staven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. Karen Freeland March 23, 1995 Page 2 It will be necessary for you or a representative to be present at the April 10 public hearing. Failure to appear could result in a deferral of the zoning amendment request until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Leman Dudley, Bashka, L.P., 1710 Dawn Lane, S. W., Roanoke, Virginia 24018 ([~Y 'r ' ' ?/24/ ~6 ' ' NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of S15.1-431, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, April 10, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following section of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1950), as amended: S36.1-249(19), such amendment shall facilitate the recycling of materials that would otherwise be landfilled, assist in meeting state-mandated recycling goals, and provide public with facilities for processing recyclables. A copy of said proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal Building. Questions about the content of the proposed regulation should be directed to the Office of Community Planning, 981-2344. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 22nd day of March , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, March 24, 1995, and once on Friday, March 31, 1995. Send publisher's affidavit: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Karen Freeland District Manager BFI, Inc. 341 - 24th Street, N. W. Roanoke, Virginia 24017-5343 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CItY PLANNING COMMISSION TO WHOM IT MAY CONCERN: '~3 i 'I ?". The Roanoke City Planning Commission will hold a public hearing on Wednesday, March 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from BFI Waste Systems that Section 36.1-249(19) of the Code of the City of Roanoke, (1979), as amended, be amended as follows:"Materials ..... recychng factht~es where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building." A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, February 14, 1995 and Tuesday February 21, 1995 Please bi~: BFIWaste Sy~ems 341 24thStre~,N.W: Roanoke, VA 24017-5343 (703) 982-5710 Please send affidavit of publication to: Department ofPlanningand Community Development Room162, Municipfl Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 7, 1995 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Karen Freeland, District Manager, Browning-Ferris Industries of South Atlantic, Inc., and Leman Dudley, representing Bashka, L.P., requesting that Chapter 36.1, Zoning, Section 36.1-249 (19), "Scrap materials recycling establishments limited to the salvage and recycling of paper products, giass and aluminum where all activities and storage are wholly enclosed in a building" be amended as follows: "Materials recycling facilities where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building". Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Ene o pc: The Honorable Mayor and Members of the Roanoke City Council Karen Freeland, District Manager, BFI, Inc., 341 - 24th Street, N. W., Roanoke, Virginia 24017-5343 Leman Dudley, Baska, L.P., 1710 Dawn Lane, S. W., Roanoke, Virginia 24018 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney Waste Systems llROWNING-FERRIS INDUSTRIES Recycled IN THE COI/NCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Amendment of Section 36.1-249 (19) "Permitted Uses" (Light Manufacturing District) of the Code of City of Roanoke (1979), as amended. TO THE HONORABLE MAYOR AND MEMBERS OF THE COI/NCIL OF THE CITY OF ROANOKE: Browning-Ferris Industries of South Atlantic, Inc. ("BFI") and Bashka L.P. (collectively "the Petitioners") are, respectively, lessees and owners of land in the City of Roanoke containing approximately one (1) acre, located at 341 24th Street, N.W. Said property is identified as Tax Map #2323215, Lts 1-15 and PT ST BLK B Horton Point (SP.) . Said property is currently zoned LM, Light Manufacturing District, and a materials recycling facility is currently operated on the property. In order to assist Petitioners in the further development of the material recycling facility, which currently services commercial, residential and municipal customers, the Petitioners wish to amend the above described section of the City Zoning Ordinance. Pursuant to Section 336.1-690, of the Code of the City of Roanoke (1979), as amended, the Petitioners hereby request that Section 36.1-249(19): (19) Scrap materials recycling establishments limited to the salvage and recycling of paper products, glass and aluminum where all activities and storage are wholly enclosed in a building. be amended to read: (19) Materials recycling facilities where materials are processed for delivery to markets, provided all processing and storage are conducted in a wholly enclosed building. Subsidiary of BFI of South Atlantic 341 24TH ST., N.W. · ROANOKE, VA 24017-5343 · PHONE: (703) 982-5710 · BLACKSBURG: (703) 951-1510 · FAX: (703) 344~88 Recycled paper The Petitioners believe that the amendment as herein described is appropriate and beneficial in that it will: (1) facilitate the recycling of materials that would otherwise be landfilled; (2) assist local governments in meeting state-mandated recycling goals; and (3) provide citizens, businesses and municipalities in the Roanoke Valley with facilities for the processing of their recyclables. Wherefore, the Petitioners request that the above referenced amendment to Section 36.1-249(19) of the Code of the City of Roanoke (1979), as amended, be made. Respectively submitted this 6th day of February, 1995. ~aren Freeland,' ~rict Manager~ Browning-Ferris Industries of South Atlantic, Roanoke Valley District 341 24th Street, N.W. Roanoke, Virginia 24017 Bashka, L.P. 1710 Dawn Lane Roanoke, Virginia 24018