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Home My WebLink AboutCouncil Actions 04-24-95PARROTT 32434 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CHAMBER April 24, 1995 3:00p. m. AGENDA FOR THE COUNCIL 1. Call to Order -- Roll Call. Council Member McCadden was absent, and Council Member Wyatt arrived during the discussion relating to Item 5.a.l. The Invocation was delivered by Rabbi Jerome S. Fox, Beth Israel Jewish Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: The Council will conduct interviews for the position of School Trustee on Thursday, April 27, 1995, at 6:00 p.m., in the City Council Chamber. The Council will hold a public heating on Monday, May 1, 1995, at 7:00 p.m., in the Exhibit Hall of the Roanoke Civic Center, with regard to the City's fiscal year 1995-96 budget and tax rates. Fiscal year 1995-96 budget study sessions have been tentatively scheduled for the week of May 2 - 5, 1995, from 9:00 a.m. until 12:00 noon and from 1:00 until 4:00 p.m., as needed. The Members of City Council and the School Board will meet in joint budget study session on Tuesday, May 2 at 9:00 a.m. All budget study sessions will be held in Room 306, Municipal North. SPECIAL PRESENTATIONS: Proclamation declaring Monday, May 1, 1995, as Tour DuPont Day in the City of Roanoke. PUBLIC HEARINGS: Public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees. Applicants are: C. Nelson Harris, Martin D. Jeffrey and Melinda J. Payne. Received and filed. File #467 0 CONSENT AGENDA C-2 C-3 C-1 (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the City Council's Planning Workshop held on JanualT 5 - 7, 1995; the regular meeting of Council held on January 9, 1995; a joint meeting of Council and the Roanoke County Board of Supervisors held on January 9, 1995; and the regular meeting of Council held on January 23, 1995. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. A communication from Mayor David A. Bowers transmitting correspondence from the Mayor of the City of Florian6pohs, Santa Caterina, Brazil, extending an invitation for a delegation from the City of Roanoke to visit Florian6polis on August 8 - 18, 1995. RECOMMENDED ACTION: Receive and file. File #132-327 Qualification of the following persons: Roy E. Bucher, Jr., as a member of the Roanoke Civic Center Commission for a term ending September 30, 1997; and File #15-110-192 3 Douglas C. Waters as a member of the Board of Zoning Appeals, for a term ending December 31, 1997. File #15-51-110 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request to discuss City support for the West End Center. Karen W. Ramsey, Past President. (5 minutes) A request of West End Center for funding in the additional amount of $50,000.00 for fiscal year 1995-96 was referred to 1995-96 budget study for consideration by Council. File #60-296-318-304 b. OTHER HEARINGS OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: A communication fi:om the Roanoke City School Board requesting appropriation of funds to certain School grants, and further requesting that $163,478.00 in proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund be used to purchase furniture and equipment for Wasena Elementary School and Patrick Henry High School; and a report of the Director of Finance concurring in the requests of the School Board. Adopted Budget Ordinance No. 32434-042495. (5-0) File #60-236-270-467-472 4 A report of Kit B. Kiser, Roanoke City's Representative to the Roanoke Valley Resource Authority, recommending approval of the proposed fiscal year 1995-96 annual budget of the Authority, in the mount of $10,394,950.00. Adopted Resolution No. 32435-042495. (5-0) File #60-253 5. REPORTS OF OFFICERS: a. CITY MANAGER: The Director of Public Safety presented a status report in regard to fire damage to the former First Baptist Church building located at 407 N. Jefferson Street. The City Attorney was requested to prepare a measure of concern to be addressed to the congregation of First Baptist Church and to the Gainsboro community. File #70-215-216 A report with regard to the recommended 1995-96 fiscal year budget. Referred to 1995-96 budget study. File #60 ITEMS RECOMMENDED FOR ACTION; 2. A report with regard to privatization of health care services at the City Jail. Concurred in recommendation, Council Member Wyatt voted no. File #60-121-123 5 A report recommending that the City Manager be authorized to submit an application to the Depashuent of Criminal Justice Services for a grant to continue the 23rd Judicial District Juvenile Drug Dealer's Program. Adopted Resolution No. 32436-042495. (6-0) File #76-133-236-304-382 A report recommending issuance of Amendment No. 1 to the contract with Mattem and Craig, Inc., for the Roanoke Sewershed Implementation Plan, in the amount of $29,180.00; and transfer and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32437-042495 and Resolution No. 32438-042495. (6-0) File 027-60-183-405 A report recommending appropriation of $181,000.00 to cover the cost of certain operating expenses at the Roanoke Civic Center. Adopted Budget Ordinance No. 32439-042495. (6-0) File #60-192 A report recommending appropriation of $26,000.00 bom Utility Line Services Fund Prior Year Retained Earnings to Coyner Springs Water Main Account, in connection with a proposed contract with Mattem & Craig, Inc., for water main design. Adopted Budget Ordinance No. 32440-042495. (6-0) File #60-183-268-305-405-468 A report recommending appropriation of $194,526.00 to provide fimds for the purchase of certain equipment to be used by the Fleet Management Department, for replacement of a portion of the 6 concrete floor in the No. 1 Fire Station, and to bring Mill Mountain Zoo restrooms into compliance with the Americans With Disabilities Act. Adopted Budget Ordinance No. 32441-042495. (6-0) File/t32-45-60-70-183-270-353-361-472 b. DIRECTOR OF FINANCE: A report in connection with personal property tax for motor vehicles -- change in reporting to Commissioner of the Revenue and due date. WITHDRAWN. File #24-79-106 2. Financial report for the month of March, 1995. Received and filed. File 01-109 6. REPORTS OF COMMITTEES: a# A report of the Water Resources Committee recommending that Council authorize the lease of 7.41 acres of City-owned land at Coyner Springs to Richard B. and Ned B. Jeter, upon certain terms and conditions. Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32442 on first reading. (6-0) File #166-305-373-468 A report of the committee appointed to tabulate bids received by the City for modernization of elevators in the Municipal Parking Garage; and a report of the City Manager concurring in the recommendation. William White, Sr., Chairperson. Adopted Budget Ordinance No. 32443-042495 and Ordinance No. 32444-042495. (6-0) File #60-181-183-472 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32431, on second reading, rezoning two tracts of land located on Tuckawana Circle, S. W., described as Lots 1 and 2, Block 20, Map of Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, fi-om RM-2, Residential Multifamily, Medium Density District, to LM, Light Manufacturing Dislrict, subject to certain proffers contained in the Second Amended Petition filed in the City Clerk's Office on March 6, 1995. Adopted Ordinance No. :12431-042495. (6-0) File #51 bo Ordinance No. 32433, on second reading, vacating, discontinuing and closing the remaining section of a cul-de-sac at the end of Wynn Road, which adjoins Electric Road, S. W. Adopted Ordinance No. 32433-042495. (6-0) File #514 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The City Manager was requested to report to Council during fiscal year 1995-96 budget study with recommendations in regard to future funding guidelines for cultural and human service agencies. File #60-72-318 8 Vacancies on various authorities, boards, commissions and committees appointed by Council. Vacancy of David D. Guerrero on the Roanoke Arts Commission was assigned to Council Member Wyatt. File #110-230 10. OTHER HEARINGS OF CITIZENS: None. 9 City Clerk's Office City of Roanoke, Virginia April 27, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32431-042495 Ordinance No. 32433-042495 Budget Ordinance No. 32434-042495 Resolution No. 32435-042495 Resolution No. 32436-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32439-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. City Clerk's Office City of Roanoke, Virginia April 27, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32434-042495 Resolution No. 32435-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32439-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April27,1995 Wilburn C, Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32431-042495 Ordinance No. 32433-042495 Resolution No. 32435-042495 Resolution No. 32436-042495 Resolution No. 32438-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32434-042495 Resolution No. 32435-042495 Resolution No. 32436-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32439-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32~,!,~,-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32436-042495 Budget Ordinance No. 32440-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 27, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32431-042495 Ordinance No. 32433-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32431-042495 Ordinance No. 32433-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Ellen S. Evans Construction Cost Technician Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovere~erenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to cell me. ~'~'"~--~'Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32435-042495 Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32439-042495 Budget Ordinance No. 32440-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, -~, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC. City Clerk's Office City of Roanoke, Virginia April 27, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 Budget Ordinance No. 32441-042495 Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Steven L. Walker, Manager Water Pollution Control Plant Roanoke, Virginia Dear Mr. Walker: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32437-042495 Resolution No. 32438-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Nelson M. Jackson, Manager Building Maintenance/Custodial Services Roanoke, Virginia Dear Mr. Jackson: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32441-042495 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Steven J. Talevi Assistant City Attorney Roanoke, Virginia Dear Mr. Talevi: I am attaching copy of the following measures that pertain to the City Attorney's Office: Ordinance No. 32431-042495 Ordinance No. 32433-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32431-042495 Ordinance No. 32433-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Evelyn D. Dorsey Zoning Administrator Roanoke, Virginia Dear Ms. Dorsey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32431-042495 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Marsha F. Compton Commissioner of the Revenue Roanoke, Virginia Dear Ms. Compton: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32443-042495 Ordinance No. 32444-042495 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia April 27, 1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32441-042495 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Jesse H. Perdue, Jr., Manager Utility Line Services Roanoke, Virginia Dear Mr. Perdue: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32440-042495 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Bobby E. Chapman, Manager Civic Center Facilities Roanoke, Virginia Dear Mr. Chapman: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32439-042495 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia April 27, 1995 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32431-042495 Ordinance No. 32433-042495 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Kathy Brickey, Appraiser Aide, Real Estate Valuation Office of the Mayor CITY OF ROANOKE ro( m iOn Given under our hands and the Seal of the Oty of Roanoke' this twenty-fourth day of April nineteen hundred and ninety-five. WHEREAS, the Tour DuPont is the premier cycling event in North America with professionals from seventeen countries; and WHEREAS, the 1995 Tour DuPont will offer its most balanced and second longest course to date when it routes through the States of Delaware, Virginia, North Carolina, and South Carolina on April 26 through May 7; and WHEREAS, total distance for this year's Tour DuPont will be approximately 1,130 miles, and cyclists will be battling for $250,000. O0 in cash and prizes; and last year, more than two million spectators witnessed the Tour DuPont, and approximately 200 million watched on regional, national and international television during the 12 days of the 1994 event; and WHE~, Tour DuPont events scheduled in the Roanoke Valley are the culmination of the hard work and dedication of numerous indiv/&,,',ls, local gove.anent officials, sponsors and volunteers; and WHEREAS, citizens of the City of Roanoke wish all sponsors and cycling participants a safe and successful competition. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim, throughout the City of Rocmoke, May 1, 1995, as TOUR DuPONT DA Y.. A T1EST: Mary F. Parker City Clerk David A. Bowers Mayor MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Vh~ginia 24011-1594 Telephone: (703) 981-2444 April 11, 1995 The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I am enclosing for review correspondence from Mayor Grando of the City of Florian6polis in the State of Santa Catarina, Brazil, inviting a delegation from the City of Roanoke to visit between the dates of August 8 - 18, 1995. It is my intention to visit our newest Sister City in Brazil during that time period, and I wanted to invite the Members of Council to visit, if your schedule permits. The next meeting of the Florian6polis Sister City Committee will be held on Wednesday, May 3, 1995, at 5:30 p.m. in the City Council Conference Room. Please let my secretary, Mrs. Sink, know if you wish to attend. I respectfully ask that this matter be placed on the Consent Agenda for the next meeting of Council and thereafter be received and filed. DAB :mrg Sincerely, David A. Bowers Mayor Enclosure RECEIVED !-t~ 2 7 19,95 , MAYOR'S OFFICE 0 )279 i~u8 Abnimnte Ah~in, n ° 491 - Cemro no15-30o. ~. sc · r~.: (o4~) ~.aaas Fas: MAR-2?-1995 15:52 ~1~ 83X P.02 MARY F. PARKER, CMC/AAE Cit? Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #15-110-192 Vernon M. Danielsen, Chairperson Roanoke Civic Center Commission 3260 White Oak Road, S. W. Roanoke, Virginia 24014 Dear Mr. Danielsen: This is to advise you that Roy E. Bucher, Jr., has qualified as a member of the Roanoke Civic Center Commission for a term ending September 30, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; Kit B. Kiser, Director, Utilities and Operations Bobby E. Chapman, Manager, Civic Center Facilities Vivian D. Nelson, Secretary, Roanoke Civic Center Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Roy E. Bucher, Jr., do solemnly swear (or rfff~rm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virg/rfia, and that I will f~ithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Comm/ssion for a term ending September 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ der:,' of (~ ~ 1995. ARTHUR B. CRUSH, III, C!,EBK BY /~ ~ , DEPUTY CT.F~K MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #15-51-110 Richard A. Rife Vice-Chairperson Board of Zoning Appeals 2301 Lincoln Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: This is to advise you that Douglas C. Waters has qualifie.~.as-~ member of the Board of Zoning Appeals for a term ending December 31, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: John R. MaHles, Chief, Planning and Community Development Martha P. Franklin, Secretary, Board of Zoning Appeals Evelyn D. Dorsey, Zoning Administrator Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Douglas C. Waters, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals for a term ending December 31, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~'5 day of ~ 1995. ARTHUR B. CRUSH, III, CLERK ,DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File ~0-296-318-304 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, April 24, 1995, a request of Karen W. Ramsey, Past President, West End Center, for funding in the additional amount of $50,000.00 for fiscal year 1995-96 was referred to 1995-96 budget study for consideration by Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Kamn W. Ramsey, Past President, West End Center, 2231 Grandin Road, S. W., Roanoke, Virginia 24015 James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget 5400 Fallowater Lane, S.W. P.O. Box 13726 Roanoke, Virginia 24036 , 703-776-3845 C. ox oble Roanoke. Inc. April 7, 1995 Ms. Mary F. Parker City Clerk 2 l 5 Church Avenue, SW Roanoke, Virginia 24011 Dear Ms. Parker: This letter serves to confirm my conversation with your office on April 6 to include me on the Agenda for the City Council meeting scheduled for April 24, 1995 at 3:00pm As a resident of the City, I wish to discuss City support of the West End Center for Youth. Thank you. Please call me at 776-3844, ext. 150 if you have any questions. Sincerely, ~K/aren~' ~amSepast Pre~ide, nt, ~ff ~est End~C~ -ter ~ MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File g60-236-270-467-472 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32434-042495 amending and reordaining certain sections of the 1994-95 School and General Fund Appropriations, providing for appropriation of $25,000.00 for the Southern Regional Education Program and $125,000.00 for Food Service; and further appropriating $163,477.00 in proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund to be used to purchase furniture and equipment for Wasena Elementary School and Patrick Henry High School. Ordinance No. 32434-042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. The Reverend C. Nelson Harris April27,1995 Page 2 pc: E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of April, 1995. No. 32434-042495. AN ORDINANCE to amend and reordain certain sections of the 1994-95 School and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the Roanoke that certain sections of the 1994-95 School Fund Appropriations, be, and the same are hereby, reordained to read as follows, in part: City of and General amended and School Fun~ ADDroDriations Education Southern Regional Education Program (1) .......... Food Services (2) ................................ Facilities (3-4) ................................. Revenue Education Southern Regional Education Program (5) .......... Charges for Services (6) ......................... Non-Operating (7) ................................ Nondepartmental Transfers to Other Funds (8) ..................... Capital Maintenance and Equipment Replacement Program - School Unappropriated (9) .............. $ 103,836,938 25,000 3,319,291 3,293,166 $ 101,667,230 25,000 2,413,916 36,233,938 $ 49,252,979 48,330,172 -0- 1) Inservice Education (030-060-6932-6114-0129) $ 25,000 2) Food (030-060-6005-6788-0602) 125,000 3) Furniture and Equipment (030-060-6006-6000-0822) 125,000 4) Language Laboratory (030-060-6006-6004-0826) 38,477 5) Contribution (030-060-6932-1103) 25,000 6) Cafeteria Receipts (030-060-6000-0811) 125,000 7) Transfer from General Fund (030-060-6000-1037) 163,477 8) Transfer to School Fund (001-004-9310-9530) 163,477 9) CMERP - School (001-3324) 163,477 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. April 24, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with contributions. The School Board is also appropriating an additional $125,000 in cafeteria revenues for the student lunch program. This report also appropriates $163,477 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the purchase of furniture, equipment and language learning laboratory equipment. This is the fifth and final appropriation of the School Board FY94 CMERP funding of $2,020,436. I recommend that you concur with this request of the School Board. Director of Finance JDG/ICF/pac Attachments c: Ila Farris, Senior Accountant April 24, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds I have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with contributions. The School Board is also appropriating an additional $125,000 in cafeteria revenues for the student lunch program. This report also appropriates $153,477 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the purchase of furniture, equipment and language learning laboratory equipment. This is the fifth and final appropriation of the School Board FY94 CMERP funding of $2,020,436. I recommend that you concur with this request of the School Board. Director of Finance JDG/ICF/pac Attachments c: Ila Farris, Senior Accountant '~l C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day /~Roanoke City School Board Marsha W. Ellison Finn D. Pincus Clubert G. Poff John H. Saunders E. Wayne Harris, Superintendent June S. Nolley, Clerk of the Board P.O, Box13145, Roanoke, Virginia 24031 * 703-981-2381 * Fax: 703-981-2951 April 12, 1995 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of offlcial School Board action at its April 11, 1995 meeting, the Board respectfully requests City Council to appropriate funds to the following school grants: Grant No. 6932 - $25,000.00 for the Southern Regional Education Program to provide leadership training to members of the City Schools' top management team in order to assist the district in accomplishing its long-term educational goals. The program is a new grant and the monies have been received. Food Service - $125,000.00 in an additional appropriation of cafeteria revenues to the Schools' General Fund is required to recognize the higher level of participation in the student lunch program and the resulting higher level of expenses for food purchases. 7 The Board further requests $163,47K00 in proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund to purchase furniture and equipment for Wasena Elementary School and to purchase language learning laboratory equipment for Patrick Henry High School. Sincerely, · S. Nolley, CPS Clerk of the Board re cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. William L. Murray, Jr. Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling Mr. James D. Grisso a~ars. Ila Fan'is (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Food Sen~lce 030-060-6005-6788-0602 Appropriation Unit ZA5 Food $ 125,000.00 100.0% 030-060-6000-0811 Cafeteria Receipts $ 125,000.00 100.0% The additional appropriation of cafeteria revenues to the Schools' General Fund is made to recognize the higher level of participation in the student lunch program and the resulting higher level of expenses required for food purchases. April 11, 1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATIQN REQUEST Southern Regional Education Program 6932 030-060-6932-6114-0129 Appropriation Unit X9P Inservice Education $ 25,000.00 100.0 % 030-060-6932-1103 Contribution $ 25,0(X).00 100.0 % The Southern Regional Education Program will provide leadership training to members of the City Schools' top management team in order to assist the distdct in accomplishing its long-term educational goals. The contribution has been received. The initial grant pedod will end March 1, 1996. This is a new grant program. April 11, 1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenunce and Equipment Replacement Funds Request V 030-060-6006-6000-0822 030-060-6006-6004-0826 Appropriation Unit ZD1 Fumiture and Equipment Language Laboratory 125,000.00 76.5 % 38,4781.00 23.5 % 163,47J-.00 100.0 % The above appropriation represents the fifth and final request for proceeds from the 1994-95 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used to purchase furniture and equipment for Wasena School and for the purchase of language learning laboratory equipment at Patrick Henry High School. The balance of the estimated Capital Maintenance and Equipment Replacement Fund for 1994-95 after the appropriation of the above funds is $0. April 11, 1995 MARY F. PARKER, CMC/AAE Cit? Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Depaty City Ce k April 27, 1995 File #60-144-253 Gardner W. Smith, Chairperson Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 Dear Mr. Smith: I am enclosing copy of Resolution No. 32~2495 approving the annual budget for the Roanoke Valley Resource Authority for fiscal year 1995-1996, in the amount of $10,394,950.00, upon certain terms and conditions. Resolution No. 32435-042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: John R. Hubbard, Executive Director, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Carolyn Wagner, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of April, 1995. No. 32435-042495. VIRGINIA, A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for fiscal year 1995-1996 upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for fiscal year 1995-1996 in the amount of $10,394,950.00 is h~reby approved, all as more particularly set forth in the report to this Council dated April 24, 1995, form the Roanoke City Representative of the Roanoke Valley Resource Authority. ATTEST: City Clerk. Roanoke~, Virginia April'24, 1995 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke Valley Resource Authority Fiscal Year 1995-96 Budget The attached budget information is being presented in accordance with Section 5.9 of the October 12, 1991 Members Use Agreement. As your representative, I served on the Roanoke Valley Resource Authority Budget Committee and voted for approval of the budget at the March 22, 1995 Authority meeting. Tipping fees are projected to remain at their current level with the charter member governments' credit reducing from $10.00 per ton to $5.00 per ton. Also enclosed with the attached information is a comparison of the 1995-96 budget with the projections made to finance the capital improvement program and a financial statement of operations for the first seven (7) months of the 1994-95 budget year. This report is presented to you with the recommendation that you grant your approval of the proposed fiscal year 1995-96 annual budget in the total amount of $10,394,950. Respectfully submitted, B. Kiser, Roanoke City Representative Roanoke Valley Resource Authority KBK:afm Attachments cc: Mr. Gardner Smith, Chairman, RVRA Mr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, City Attorney Mr. James D. Grisso, Director of Finance Mr. W. Robert Herbert City Manager City of Roanoke 215 Church Avenue Roanoke, VA 24011 ROANOKE, VALLEY RESOUR Dear Mr. Herbert: On March 22, 1995, the Roanoke Valley Resource Authority approved its 1995-96 annual budget. The budget totals $10,394,950 and represents a 5% decrease from the 1994-95 budget total. The Resource Authority will maintain the current disposal fees through June 30, 1996 of $50/ton for municipal waste and $55/ton for commercial waste. However, ~e disposal rates will be increased to recover contracted costs for disposal. As noted in the budget preface, the Resource Authority has had a very successful beginning, which has allowed the current disposal fees to be maintained for several years and we anticipate a bright future. Planning for future landfill consWaction, while maintaining rates below those projected during financing, will be a goal for the coming years. Again this budget year, the Resource Authority will be providing a charter member credit on disposal charges at the rate of $5.00 per ton. I am pleased to submit this annual budget in accordance with the Member Use Agreement for the City Council's approval. Attached is a summary of the budget and a comparison of the budget and the bond projections. A detailed budget is available if additional information is needed. The Roanoke Valley Resource Authority looks forward to our continued success serving the City and the other charter members along with the residents and businesses of the Roanoke Valley. Sincerely, Chairman 1020 Hollins Road Roanoke, Virginia 24012 (703) 85%5050 Fax (703) 857-5056 Expenses Disposal Fees Interest Income $ Begi_'n*~i,~ Balance $ Sale of Recyclable Personnel: Ope~fln_o: Capital: Transfer to Reserves Debt Service Disposal Fees Mnnicipal Private $~ $ 12.000 $ 27.100 $ $ S0 ~per ton $ SS perton CATEGORY BOND F.Y.95196 ACTUAL PROJECTION BUDGET WA.~-I~E GEh'ERATION (Tom) Solid Was~ R~slde~ial Waste 82,2~ 80.410 I~SS: Addiliomi Source Recyc/ing C~mertlai Solid Waste to tl~ Sysmn 179.100 187.000 Tipping Fee Revenue Requirement $ 10.6~2.0~0 $ 9.882~o0 Total Operating Revmms $ 10.971.000 $ 10.394.950 OPERATING EXPENSES Landfill & Transfer $~afion $ 3.080.000 $ 2.767.290 ?o~ Opemi~ ~xpemes $ 4.77~.000 $ 4.374.090 DEBT ~/~VICE DEBT.VICE $ 3.110.000 $ 2.93~.860 DEPOt/TS TO RF~VE ACCOUNTS CIm Fund $ ~0O,000 $ $0~,~0~ Rmew~ & l~eplamnm(s l~md Equipmmt Re~we~ $ 70O,O~ $ 7~,0~0 H~st CGmmuni~ Impr~vemem 10,000 10,000 Total D~M*t to R&R Fund $ 1,040,000 $ 1,040,000 HOST F~-q $ 400,000 $ 400,000 EXC~'-~S REVENUES $ 1,145,000 $ 1.145.000 INDE~I'UBE CO'vy. aAGE TEST (.10 $ .37 .39 MIN.) *'* ADDITION,S~L D~ TO RESERVES Total Additional l~ls to Res~'v~ $ 1,145,000 $ 1,145,000 SOLID WA~-r~ Tu~N*G lb~ddmt~d (Mun~pal) $ ~6.68 $ 50 Camnm'cial $ 61.68 $ 55 1:3 RESOLUTION No. ~ A RESOLUTION APPROVING THE AUTHOR1TY'S ANNUAL BUDGET FOR FISCAL YF_.AR 1995-96 AND AUTHOI~I'~ZING SUBMITTAL OF SUCH BUDGET TO ~ 'GOVERNING BODn=.g OF THE CHARTER MEMBER USERS FOR APPROVAL IN ACCORDANCE WITH THE TERMS OF THE ROANOKE VAf.f.~=.y I~-~OURCE AUTHORITY MEMBERS USE BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 1995-96 annual budget for the Roanoke Valley Resource Authority, as set forth in the report and accompanying attachments by the Chief Executive Officer, dated March 22, 1995, is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 1995-96 annual budget to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as amended. A'I'I'I~;ST: ~~ Carolyn W ,ne , Mr. Kiser made a motion to approve resolution RA -~.rl~ to approve the 1995-96 annual budget with the following changes: an increase of $8,000 to Clean Valley Council, an increase of $3,500 to Auditing Services, the necessary adjustment to the unapprop~ted balance; and to authorize its submittal to the Charter Member Users for approval, seconded by Ms. Hyatt, and carried by the following recorded vote: AYES: Mr. Goodman, Ms. Hyatt, Mr. Kiser, Mr. Robinson, Ms. Schefsky, Mr. Smith NAYS: None ABSENT: Mr. Porterfield Statement of Operations For the Seven Months Ended Janaury 31, 1995 (C~t, Operating Revenues Tipping Fees Miscellaneou~ Total Operating Revenue Operating Expenses Personnel Ol~ating Capital Unappropriated Balance Total Operating Expense Income from Operations Non Operating Revenues (Expenses) Investment Income Interest Expense Non Operating F-~mes (net) Income (loss) before Operating Tram£ers Operating Transfers Transfers to Reserves Net Incomc Actua/ Annual Expenditures Budget To Date _ --Percentage $ 9,676,500 $ 5,811,350 60% 6,000 18,889 315% 9,682,500 5,830,239 60% 1,253,324 703,862 56%. 2,981,229 1,306,538 44% 37,000 36,362 98% 109,150 0 0% 4~380,703 ... 2,046,762 47% __ 5,301,797 3,783,477 251,485 58,391 23% (1,786,600) . (1,048,75~. 59% (1,535,115) (990,368) 65% 3,766,682 2,793,109 74% (3,527,5152 __ (2,057~717) 58% ~ $,$ 735,39~2 Respectfixlly Submitted. Diane D. Hyatt ~ Treasurer MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254i S.4aNDRA H. EAKIN Deputy CiI¥ Clerk April 27, 1995 File #60-121-123 W. Robert Herbert City Manager Roanokel Virginia Dear Mr. Herbert: Your report recommending that Council endorse the decision of the Sheriff to privatize the delivery of health care services at the City Jail and agree to provide funding in the 1995-96 General Fund Supplemental Budget, was before the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. On motion, duly seconded and adopted, Council concurred in the recommendation. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: The Honorable W. Alvin Hudson, Sheriff James D. Grisso, Director of Finance George C. Snead, Jr., Director, Public Safety Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, General Services Diane S. Akers, Budget Administrator, Office of Management and Budget Roanoke, Virginia April 24, 1995 95406 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Privatization of Health Care Services at the City Jail. on the subject is as follows: The nrovision of health care services for inmates of the City Jail must be ensured by the Sheriff in accordance with Section 53.1-68 of the Code of Virginia and the Minimum Standards For Local Jails and Lockups. The Sheriff may be held liable for a federal civil rights violation as a result of deliberate indifference to the health care needs of inmates. The current method of health care service nrovision is "in~house", with a seven bed medical unit staffed by employees of the Sheriff's Department/City Jail. The seven bed medical unit is not classified as an infirmary because a registered nurse is not on staff. Ancillary health care services are also provided and funded from the City Jail budget. The medical unit is accredited by the American Correctional Association (ACA) and the National Commission on Correctional Health Care (NCCHC). Staffing for the provision of health care services includes a medical supervisor, six paramedics, and a physician employed on a contract basis. Ancillary health care services must be provided off-site more expensively because of the lack of specialized care facilities and an infirmary. Ancillary health care services include: 1. ~ when required and recommended by the physician on-staff. 2. Dental services when the health of the inmate is in jeopardy. 3. Laboratory and radioloeical services when required and recommended by the physician on-staff. 4. ~ such as obstetrics/gynecology, cardiology, neurology, and general surgery when required and recommended by the physician on staff. 5. Provision of orescriDtion and over-the-counter drues. The estimated FY 1995-96 cost for the continued provision of health care services in-house is $521,449. Honorable Mayor and Members of City Council Page 2 The Sheriff's Department receives reimbursement from the Commonwealth of Virginia for personnel costs in the amount of $12.464 for each of the six paramedics. The Common- wealth of Virginia also provides an $8 00 per diem allowance for each inmate for general jail expenses and an additional $6.00 per diem allowance for state responsible inmates sixty (60) days after final sentencing. Curr~ is as follows: The orivatizati0n of health care services is being considered as the result of: 1. Recruitment and retention ~roblern~ associated with health care staff working in a corrections facility environment. During the past year, five of the seven medical staff members have been replaced due to resignations. 2. The risine cost of off-site services, especially hospital care, as the result of the seven bed medical unit not being classified as an infirmary. Services, such as intravenous feeding and treatment for serious infections, that could be provided on-site in the seven bed medical unit must be done off-site via hospital care at a higher cost. Liability exposure associated with the provision of health care services. Approximately 17 of the 19 pending lawsuits against the Sheriff's Office are related to health care services. Revised NCCHC accreditation standards require the implementation of quality improvements for continued accreditation. In lawsuits, some federal courts use NCCHC accreditation as a measure to determine if adequate health care is being provided. At a minimum, the revised NCCHC standards will require the following improvements at the City Jail: a. The provision of a dental screening within thirty (30) days of intake and a dental examination within ninety (90) days of intake. Dental services are currently provided only in emergency cases when the health of the inmate is in jeopardy. b. The availability of a mental health professional to address the mental health needs of the inmates. c. The implementation of a quality improvement program and a methodology for assessing the quality of services provided. 5. Health care provision is a hieMv s~eclali?od riehl which requires expertise in the management of health care service delivery. 6. A number of localities, statewide and nationwide, have I~rivatiz~l the provision of health care services in an attempt to increase the quality of services provided, ensure continued accreditation, and reduce the level of primary risk exposure. A study erou~ was established to examine the cost and feasibility of privatizing the provision of health care services at the City Jail. The feasibility of enhancing the in-house delivery of health care services was also examined. Honorable Mayor and Members of City Council Page 3 A reauest for Dronosals (RFP) was mailed on January 9, 1995 to private providers of correctional health care. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Formal nroDosals were received in the Office of General Services on February 15, 1995 from five correctional health care oroviders. An evaluation committee reviewed the proposals and interviewed all providers that submitted a proposal. Proposals were received from the following providers: 1. Correctional Care 2. Correctional Healthcare Solutions, Inc. 3. Correctional Medical Services, Inc. 4. Correctional Physician Services, Inc. 5. Prison Health Services, Inc. Correctional Medical Services. Inc. (CMS) has been ranked first in accordance with the requirements of the procurement section of the Code of the City of Roanoke. In Virginia, CMS currently provides health care services at the Albermarle/Charlottesville, Alexandria, Arlington County, and Virginia Beach correctional facilities. A contract between the Sheriff and CMS for the provision of health care services at the City Jail needs to be executed by May 1, 1995 to enable CMS to begin the required transition and start-up activities so that service delivery can commence on July 1, 1995. I~$ues A. B. C. D. E. F. G. H. in order of importance are as follows: Quality of Service Liabilit Ex osure Accreditation Off-site Services Cost Containment Cost Funding Staff Recruitment and Retention Imoact on Employees I. Contract Term~ Honorable Mayor and Members of City Council Page 4 Alternatives in order of feasibility are: A. Endorse the Sheriff's decision to t~rivatize the delivery of health care services at the City Jail and agree to provide funding in the FY 1995-96 General Fund Supplemental Budget. 1. Oualitv of service will be improved as the result of the following: .The ~rovision of health services bv a orivate ~rovider with a ~roven track record m the delivery and management of health services in a correctional facility environment. A health care ~roeram which meets the reauirement~ of the City Jail and standards established by ACA, NCCHC and the Virginia Department of Corrections (VDOC). Soecific staff enhancements include the addition of two registered nurses, a medical records clerk, a dentist (part-time), a dental assistant (part-time), a psychiatrist (part-time) to address mental health issues, a medical secretary (part- time), and the increased availability of a physician. Proeram suooort services which include a medical audit committee, quality improvement program, and cost containment program. e. The classification of the seven bed medical unit as an infirmasy, allowing many hospital services to be done on-site. Services currently orovided off-site (dental, laboratory, radiology) will be provided on-site more cost effectively. Dental screenings and examinations will be done in compliance with the revised standards. Liability exvosure will be shared with CMS. Accreditation by ACA and NCCHC will not be jeopardized. CMS will ensure continued accreditation and compliance with standards. Off-site services cost containment ~rogram will be implemented by CMS and include measures such as the use of the on-site infirmary, centralized utilization review of hospital serviees, negotiated discounted rates for off-site services, and third-party provider billing. Cost will be $620.756. Cost is $99.307 more than the anticipated FY 1995-96 expenditure for current in-house health care services at the Jail, but $62.101 less than the cost to provide enhanced services in-house (Alternative B). ~ is recommended and included in the FY 1995-96 General Fund Supplemental Budget. Staff recruitment and retention will be the responsibility of CMS. CMS has experience in recruiting health care staff to work in a corrections environment. Honorable Mayor and Members of City Council Page 5 8. Impact on em~lovees will be minimized by the following measures: a. The chief corrections paramedic and assistant chief corrections paramedic are sworn deputy sheriffs and will be transferred into vacant sworn positions. Both employees will be compensated with a continuity bonus of 2.5 % of annual salary for continued service during the evaluation and transition period. b. Three corrections paramedics will be hired by CMS at current salary levels and comparable benefits for a minimum of one year as mandated by the contract. All three employees will be compensated with a continuity bonus of 2.5% of annual salary for continued service during the evaluation and transition period. c. The remaining two corrections paramedic positions are occupied by employees recently hired on a full-time temporary basis and will be given first hire consideration as mandated by the contract. These employees will not be entitled to the continuity bonus due to their temporary status. d. The net impact will be a reduction of seven full-time equivalent Sheriff's Deoartment positions. 9. Contract term~ will contain the following provisions: Time of Performance and Renewal The initial term of this agreement will be one year commencing July 1, 1995 and ending June 30, 1996. The Sheriff will have the option to extend the contract for additional one year terms, up to a maximum of five years including the initial one year term. b. Cost Increases Annual cost increases will be capped at the lesser of the annual increase in the Medical Care Component of the Consumer Price Index, or 5%. Iml~rove the delivery of health care services to inmates at the City Jail with in-house stall'. 1. Oualit¥ of service issues will be partially addressed as a result of the following: a. A health care oroeram which meets the reuuirements and standards established by ACA, NCCHC, and VDOC. Staff enhancements which include the addition of a registered nurse to serve as the health care administrator, a corrections paramedic, a medical records clerk, a dentist (part-time), a dental assistant (part-time), and a psychiatrist (part-time) to address mental health issues. The classification of the seven bed medical unit as an infirmary, allowing many hospital services to be done on-site. Honorable Mayor and Members of City Council Page 6 7. 8. 9. Dental services will be done on-site. Dental screening and examinations will be done in compliance with the revised standards. Other services such as laboratory and radiology will continue to be provided off-site. Pro ram su oft servi e such as a medical audit committee, quality improve- ment program, and cost containment program will have to be developed by in- house staff. 2. Liability exposure will continue for the Sheriff's Office. 3. ~ by ACA and NCCHC will not be jeopardized. 4. Off-site services cost containment orogram will have to be developed and implemented by in-house staff. Cost will be $682.857. Cost is ~;161,408 more than the anticipated FY 1995-96 expenditure for current in-house health care services at the City Jail, and $62.101 more than the cost of~ services (Alternative A). Funding in the amount of $62.101 will need to be included in the FY 1995-96 General Fund Supplemental Budget to supplement the amount budgeted for privatized service. Staff recruitment and retention will continue to be a problem for the Sheriff's Office and City Jail. ImDact on em01ovees will not be an issue. ~ will not be an issue. ~2ontinue to provide the existine level of health care services with in-house staff. 1. Ouality of Service issues will not be addressed. 2. Liability exposure will continue for the SheriWs Office. Liability exposure may increase significantly as the result of quality improvements not being implemented. 3. Accreditation by ACA and NCCHC will be jeopardized and ultimately revoked. 4. Off-site services cost containment oro~ra,,, will not be implemented. As a result, the cost of off-site services, especially hospital care, will continue to rise. 5. Cost will be $521.449. 6. ~ totaling $99.307 included in the FY 1995-96 General Fund Supplemental Budget for privatized service will not be required. 7. _Staff recruitment and retention will continue to be a problem. Honorable Mayor and Members of City Council Page 7 8. Impact on eml~lovees will not be an issue. 9. Contract terms will not be an issue. Reconunendation: Clt Council concur ~n Al rnat~ve "A" and endorse the Sh nff's decision to rivatize the deliver of health care s rvices a theCi J il and agree to provide funding in the FY 1995-96 General Fund Supplemental Budget. CCi Respectfully submitted, W. Robert Herbert City Manager Assistant City Manager City Attorney City Clerk Director of Finance Director of Public Safety Manager of General Services/Supply Management Manager of Management and Budget Sheriff MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.~ Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #76-133-236-304-382 Martin B, Malt Deputy Director Virginia Department of Criminal Justice Services 805 East Broad Street Richmond, Virginia 23219 Dear Mr. Malt: I am enclosing copy of Resolution No. 32436-042495 authorizing application to ~e Virginia Department of Criminal Justice Services for continuation of the 23rd Judi¢ al District Juvenile Drug Dealers' Intervention Program Grant, and authorizing executior' of any and all necessary documents pertaining to such application. Resolution No. 32436- 042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. Sincerely, Mary F. Parker, CMC/.a~,E City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of April, 1995. No. 32436-042495. A RESOLUTION authorizing the application to the Virsinia Department of Criminai Justice Services on behaifofthe City, for the continuation of the 23rd Judicial District Juvenile Drug Dealers' Intervention Program Grant, and authorizing execution of any and ail necessary documents pertaining such application. BE IT RESOLVED by the Council oftha City of Roanoke that W. Robert Herbert, City Manager, or his designee, is hereby authorized to execute any and ail requisite documents pertaining to the City's application to the Virginia Department of Criminai Justice Services, for the continuation of the 23rd Judicial District Juvenile Drug Dealers' Intervention Program Grant, as set forth in the City Manager's report dated April 24, 1995, and to furnish such additionai information as may be required in connection with the City's application for the foregoing grant. All documents shail be approved by the City Attorney. ATTEST: City Clerk. April 24, 1995 95-502 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: Application to the Department of Criminal Justice Services for Continuance of the Juvenile Drug Dealer's Intervention Program Grant Members of Council: BACKGROUND A. The 23-A Judicial District Court Service Unit had been funded for the Juvenile Drug Dealer's Intervention Program through a grant from the State Department of Youth & Family Services. Fundinq from the State Department of Youth and Family Services for this program was discontinued by the State Department of Criminal Justice Services June 30, 1994. Roanoke City submitted an application and received funding from the Anti-Drug Abuse Act of 1988 for a Juvenile Drug Dealers' Intervention Program from the State Department of Criminal Justice Services. The amount of $38,625 was awarded for the program year beginning July 1, 1994 and ending June 30, 1995 to continue the program. II. CURRENT SITUATION The Juvenile Drug Dealer's Intervention Proqram is currently meeting the needs of a special population of individuals convicted of trafficking drugs. The program provides intensive supervision, treatment, and surveillance for Juvenile Drug Dealers and their families. The program is designed to serve up to 10 juveniles. The Department of Criminal Justice Services notified the city of Roanoke of federal funds available on a competitive basis for continuance of this program. III. ISSUES A. Proqram Operations B. Fundinq C. Timinq IV. ALTERNATIVES ae Authorize the City Manaqer or his desiqnee to submit an apDlication to the Department of Criminal Justice Services for a grant to continue the 23rd Judicial District Juvenile Drug Dealers Intervention Program. Proqram Operations - Existing program activities will continue. Funds will provide for salaries, group, and in-home family counseling sessions, job training/mentoring, and substance abuse counseling/treatment. Fundinq - Funding is available from the State Department of Criminal Justice Service. This is a four year grant, renewable each year. Fiscal year 1995-96 will be the third year. The matching funds ($16,387) is to be taken from the 1995-96 city budget for the 23-A Court Service Unit. Timinq - Immediate action will allow programs to continue without interruption of services. Do not authorize the City Manaqer or his designee to aDDI¥ for the 23rd Judicial District Juvenile Drug Dealer's Grant award. Proqram Operations - Planned programs to serve participants would be delayed. 2. Fundinq - Not a factor Timinq - Delay will cause disruption of continuing services to clients in the programs and under- expenditure of available funds. RECOMMENDATION It is recommended that City Council adopt Alternative A which would: Authorize the City Manager or his desiqnee to submit an application to the Department of Criminal Justice Services for a grant to continue the 23rd Judicial District Juvenile Drug Dealer's Program. Respectfully submitted, W. Robert Herbert City Manager cc: Director of Finance City Attorney Director of Human Development Director of 23-A Court Service unit Budget Administrator MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #27-183-405 Steven A. Campbell, Engineer Mattern and Craig, Inc. Consulting Engineers and Surveyors 701 First Street, S. W. Roanoke, Virginia 24018 Dear Mr. Campbell: I am enclosing copy of Resolution No. 32438-042495 authorizing execution of Amendrr nt No. 1 to the City's contract with Mattern & Craig, Inc., dated November 2, 1992 or additional engineering services to be performed in connection with the Roar Sewershed Implementation Plan, in the amount of $29,180.00, and 90 consect.tive calendar days, for a total contract amount of $229,180.00. Resolution No. 32438-042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. 1NTHECOUNCILOF THE CITY OF ROANOKE, VIRGINIP~ The 24th day of Apr±l, 1995. No. 32438-042495. A RESOLUTION authorizing the execution of an amendment to the City's contract with Mattern & Craig, Inc., for additional engineering services to be performed in connection with the Roanoke Sewershed Implementation Plan. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is hereby authorized to execute for and on behalf of the City, upon form approved by the City Attorney, Amendment Number 1 to the City's contract with Mattern & Craig, Inc., dated November 2, 1992, in order to provide for additional engineering services related to the Roanoke Sewershed Implementation Plan. 2. Such amendment shall provide for services as set forth in the City Manager's report to this Council dated April 24, 1995, in the amount of $29,180.00, and 90 consecutive calendar days, with the total contract becoming $229,180.00. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of April, 1995. No. 32437-042495. Government of the exist. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: APProPriation Capital Outlay Roanoke Sewershed Implementation Plan (1-2) ..... STP Expansion Bonds 94 (3) ...................... Revenue Due from Other Governments (4-7) ................ 1) Appropriated from Bond Funds (003-056-8471-9001) $ 10,884 2) Appropriated from Other Governments (003-056-8471-8999} 18,296 3) Appropriated from Bond Funds (003-056-8465-9001) ( 10,884) 4) Due from Roanoke County (003-1072) 8,520 5) Due from Botetourt County (003-1073) 2,043 $ 19,669,954 29,180 14,127,507 $ 18,296 6) Due from Town of Vinton (003-1074) $ 1,634 7) Due from City of Salem (003-1071) 6,099 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. , ~:ii' April 24, 1995 Council Report No. 95-133 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: AMENDMENT NO. 1 ENGINEERING SERVICES AGREEMENT ROANOKE SEWERSHED IMPLEMENTATION PLAN OVERFLOW MEASURING Background on the subject in chronological order is as follows: Ao City Council approved the employment of Malcolm Pirnie, Consulting Engineers, of Newport News, Virginia, at its October 10, 1994 meeting, for engineering services in connection with the renovation and expansion of the Water Pollution Control Plant with Mattern & Craig, Inc. as their associates. Notice to proceed was issued for January 2, 1995. On March 2, 1995, Malcolm Pirnie, Mattern & Craig, Inc., and City personnel met with the Department of Environmental Quality (DEQ). The concept was presented in the meeting, that in the expansion of the Water Pollution Control Plant, the concentrations of various pollutants allowed to be discharged at the plant remain the same and that credit be given at the plant for reducing pounds of pollutants discharged during sewer system overflows. This reduction would be accomplished by the trunk line construction on Tinker Creek and Roanoke River which will eliminate some or all of the overflow. The Commonwealth of Virginia Department of Health (DOH) was also presented the same concept and they agreed with DEQ. Each department, however, requested that the City of Roanoke should quantify and qualify the amount of sewer system overflow following extended periods of rainfall. Mattern & Craig, Inc. was employed by the City of Roanoke for the Roanoke Sewershed Implementation Plan overflow measuring for the sum of $200,000. The measurement of this overflow and establishing the amount of solids should be an addition to this contract. The original contract amount is $200,000. II. Current Situation is as follows: Mattern & Craig, Inc. is under contract with the City of Roanoke for the Roanoke Sewershed Implementation Plan (inflow and infiltration). This contract needs to be extended to do the following: Honorable Mayor and Members of City Council AMENDMENT NO. 1 ENGINEERING SERVICES AGREEMENT ROANOKE SEWERSHED IMPLEMENTATION PLAN OVERFLOW MEASURING Page 2 April 24, 1995 The City of Roanoke will locate four (4) manholes that have known overflows during extended rain periods. (Manholes will have to be in areas other than streets.) Mattern & Craiq, Inc. will fabricate containment structures on top of these manholes that will capture the overflow and direct it through meters that will measure total overflow. The City will provide the meters to Mattern & Craig, Inc., and they will install and monitor. Mattern & Craig, Inc. will provide automatic samplers for each manhole. The samples will be collected weekly, or after extended rainfall, as often as necessary. Samples will be delivered to the laboratory at the Water Pollution Control Plant for analysis of amount of solids present in the composite samples. Period of quantity measurement and solids samplings will be three months. Meters are to be maintained in working condition at all times during this period. Cost of the monitoring for three months is as follows: Construct containment structure on each manhole and install flow measuring weir: $2,000 per manhole x 4 manholes = 8,000 b. Perform the following tasks: Task per manhole (4) per month (3) = 12 Automatic Sampler $ 855 Maintenance labor (2 hours per week per site) 330 Event (2 per month per site) labor precheck and post event 165 Management and reports per site 270 $ 1,620 $1,620 x 4 x 3 $19,440 Honorable Mayor and Members of City Council AMENDMENT NO. 1 ENGINEERING SERVICES AGREEMENT ROANOKE SEWERSHED IMPLEMENTATION PLAN OVERFLOW MEASURING Page 3 April 24, 1995 Install equipment per site (290 x 4) Remove equipment per site (145 x 4) Total Amount of Change: Contain manholes Other events as listed (4) Install and remove meters, etc. 1,160 580 1,740 8,000 19,440 1,740 III. Issues in order of importance are as follows: A. Engineering concerns B. Funding C. Time IV. Alternatives in order of feasibility are as follows: Approve the issuance of Amendment No. 1 with Mattern & Craig, Inc. to the Roanoke Sewershed Implementation Plan contract in the amount of $29,180 and 9__Q0 consecutive calendar days. Engineering concerns would be met in a timely manner· The City will establish an amount of overflow from the sewer system in wet weather as well as establish the amount of solids entering the river before being transported to the plant. This quantity will be used in the evaluation of what can be removed at the Water Pollution Control Plant as established by DEQ and DOH. Fundinq for the City's share ($10,884) is available in Sewage Fund account number 003-056-8465-9001, Sewage Treatment - 1994 Bonds. Funding in the amount of $18,296 will be provided by the other localities participating in the Water Pollution Control Plant expansion project. Honorable Mayor and Members of City Council AMENDMENT NO. 1 ENGINEERING SERVICES AGREEMENT ROANOKE SEWERSHED IMPLEMENTATION PLAN OVERFLOW MEASURING Page 4 April 24, 1995 3. Time of completion of the study is 90 consecutive calendar days. Reject the issuance of Amendment No. 1 and do not authorize the additional work as described above. Engineering concerns would not be met in a timely manner. The Water Pollution Control Plant expansion would not get credit for the overflow solids that now flow untreated down the river. The plant design capacity would have to be increased to treat the added loading. 2. Funding would not be encumbered at this time. Time of completion would not increase if either alternative is approved. This work will be accomplished at the same time the original contract is being accomplished. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Authorize the City Manager to issue Amendment No. 1 to the Roanoke Sewershed Implementation Plan overflow measuring contract with Mattern & Craig, Inc. in the amount of $29,180 and 90 consecutive calendar days. The total contract would then become $229,180. Transfer $10,884 from Sewage Fund account number 003-056-8465- 9001 to a new Sewage Fund account to be established. Appropriate $18,296 to the same account from funds to be provided by other jurisdictions, and establish accounts receivable accounts in the same amount. Respectfully submitted, W. Robert Herbert City Manager Honorable Mayor and Members of City Council AMENDMENT NO. 1 ENGINEERING SERVICES AGREEMENT ROANOKE SEWERSHED IMPLEMENTATION PLAN OVERFLOW MEASURING Page 5 April 24, 1995 WRH/LBC/kh CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 24th day of April, 1995. No. 32439-042495. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Operating Personal Services (1) ............................. Contractual Services (2) .......................... Promotional Personal Services (3) ............................. Operating Civic Center Fees /4-10) Nonoperat lng Other (17-18) ..................................... 1) Overtime Wages 2) Fees for Professional Services 3) Temporary Employee Wages 4) Coliseum Rental (005-056-2105-1003) $ 28,000 (005-056-2105-2010} 100,000 (005-056-2106-1004) 53,000 (005-020-1234-0936) ( 9,500) $ 2,209,920 746,775 530,827 140,915 119,015 $ 1,481,199 1,011,999 190,200 279,000 682,096 682,096 5) Auditorium Rental 6) Exhibit Hall Rental 7) Parking Fees 8) Admission Taxes 9) Novelty Fees 10) Ice Rental 11) Advance Ticket Sales 12) Cashiers 13) Security Guards 14) Ushers and Ticket Takers 15) Equipment Rental 16) Concessions 17) Interest on Investments 18) Miscellaneous (005-020-1234-0937) (005-020-1234-0938) (005-020-1234-0939) (005-020-1234-0941) (005-020-1234-1070) (005-020-1234-1140) (005-020-1234-0942) (005-020-1234-0944) (005-020-1234-0945) $ 22,800 7,300 53,000 48,000 ( 25,500) 17,899 5,600 4,200 ( 11,400) (005-020-1234-0947) 12,000 (005-020-1234-0948) ( 7,600) (005-020-1234-0950) 59,000 (005-020-1234-0913) 17,400 (005-020-1234-0917) 3,500 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. . .~. Roanoke, Virginia '· April 24, 1995 95-32I Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Civic Center Request for Appropriation Back~round The oriainal FY '95 Civic Center budaet appropriation was 60~2_~_Q~u_~Q~ including operations, promotions, depreciation and capital outlay. Budget adiustmen~ through March, 1995 total $20.000. The current Civic Center budget as of March, 1995 totals $2.628.901. ~ for FY '95 are now estimated to be ~, an increase of 81~_]=$~_~Q_Q9 over the current budget. De The primary reasons for over budget expenditures are the increase in number of events as well as a direct increase in expenses attributed to those events. Facility usage was higher than anticipated. In addition, a major portion of expenses is related to maintenance of the refrigeration system and other ice making equipment. E. ~ synopsis is as follows: Current Civic Center Expense Budget Estimated Expenditures for FY '95 Additional Funding Required Estimated Collections for FY '95 Current Revenue Estimate Revenue in Excess of Estimated Less: Additional Funding Required Remaining Unappropriated Contingencies for FY '95 II. Current Situation $2,628,901 2.809.901 $2,163,295 1.966.596 $ 196,699 181.000 $ 15.699 APpropriation of funds from revenues is requested to cover the cost of additional operational expenses as detailed in I., E. ~ is available from Civic Center revenues due to an increase in the total number of events. There were substantial increases in concessions, admissions taxes and parking fees collected. III. Issu~ A. Justification of Need Ae APProve the appropriation of ~ to cover cost of certain operating expenses. Justification of need has been verified through analysis of the Civic Center operating budget. F d' u for operational expenses is available from revenues realized in excess of estimate. ~ the appropriation of $181.000 to cover cost of certain operating expenses. Justification of Deed has been verified. This alternative will not provide for over expenditure of certain operating expenses. ~l~l~A~gwould not be an issue for consideration. Rec~ is that City Council approve Alternative A, as listed below: A. Ad%ust revenue estimates as follows: ~ Interest on Investments by S17.400. (Account ~005-020-1234-0913) ~ Miscellaneous by $3,500. (Account #005-020-1234-0917) ecD_gg~=~_~ Coliseum Rental by $9.500. (Account #005-020-1234-0936) · Rg=~=s~Auditorium Rental by $22,800. (Account #005-020-1234-0937) I~crease Exhibit Hall Rental by $7,300· (Account #005-020-1234-0938) ~ Parking fees by $53,000. (Account $005-020-1234-0939) 7. Increase Admission Taxes by $48.000. (Account $005-020-1234-0941) Se Increase Advance Ticket Sales by $5.600. (Account #005-020-1234-0942) 9e Increase Cashiers by $4.200. (Account #005-020-1234-0944) 10. Decrease Security Guards by 11.400. (Account $005-020-1234-0945) 11. Increas~ Ushers and Ticket Takers by $12.000. (Account $005-020-1234-0947) 12. Decrease Equipment Rental by $7.600. (Account $005-020-1234-0948) 13. Increase Concessions by $59.000. (Account #005-020-1234-0950) 14. Decrease Novelty Fees by $25.~0Q. (Account ~005-020-1234-1070) 15. Increase Ice Rental by $17.899. (Account #005-020-1234-1140) ~ funds to cover cost of operating expenses as follows: Appropriate $28,000 to Overtime Wages. (Account #005-056-2105-1003) Appropriate $100,000 to Fees for Professional Service. (Account #005-056-2105-2010) ADDroDria~e $53,QQ0 to Temporary Employees Wages. (Account ~005-056-2106-1004) Respectfully submitted, City Manager WRH:vn City Attorney Director of Finance Director of Utilities and Operations Chairman and Members, civic Center Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 24th day of April, 1995. No. 32440-042495. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Utility Line Services Fund Apropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Utility Line Services Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay Capital Outlay (1) ................................ Retained E&rninqs $ 411,730 411,730 Retained Earnings - Unrestricted (2) $ 1 643 939 1) Coyner Springs Water Main (016-056-2626-9039) $ 26,000 2) Retained Earnings - Ur~restricted (016-3336) (26,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. April 24, 1995 Council Report No. 95-131 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: COYNER SPRINGS WATER SYSTEM Backqround on the subject in chronological order is as follows: Ao The City owns and operates a nursing home and two juvenile homes located in Botetourt County. Drinking water service to these facilities has been provided by a spring as the water source. The Virginia Department of Health (VDH) has determined that the spring may be influenced by surface water. This potential for contamination requires that the City evaluate water treatment or alternative drinking water sources for the existing facilities. Current situation is as follows: Advertisement for qualified engineer ncl consultants was placed in the January 29, 1995 edition of the Roanoke Times & World News and the January 26, 1995 edition of the Roanoke Tribune. B. Three consultants were invited for interviews held on March 2, 1995. Selection Committee: Jesse H. Perdue, Jr., Manager, Utility Line Services M. Craig Sluss, Manager, Water Department Charles M. Huffine, P.E., City Engineer Philip C. Schirmer, P.E., Civil Engineer II Consultants Interviewed: Mattern & Craig, Inc. L.M.W., P.C. Dewberry & Davis Honorable Mayor and Members of City Council COYNER SPRINGS WATER SYSTEM April 24, 1995 Page 2 Following presentations and interviews of all consultants, Mattern and Craiq, Inc. was selected as the best qualified consultant to prepare plans and specifications to support construction of a public water main to the Coyner Springs facility. Mattern & Craig, Inc. has submitted a lump sum proposal in the amount of $23,100 for the proposed work. III. Issues A. B. C. D. __ in order of importance: Capital cost Maintenance cost Service Funds IV. Alternatives in order of feasibility are as follows: A. Extend public water mains to the facility. This alternative would involve extending an existing County-owned water main located on Route 460 approximately 5,500 feet to the site. This alternative will provide adequate quantity and quality of drinking water at a fixed cost. The selection committee considered this alternative to be the most feasible long-term solution. The proposed contract with Mattern & Craig, Inc. will provide for the design of the water main. Capital cost of constructing a public water main is approximately $250,000. Staff will negotiate possible cost sharing with Botetourt County. Maintenance cost for the water main will be zero. The line is proposed to be owned and maintained by Botetourt County. It is anticipated that the City will purchase water from Botetourt County. The cost of purchasing water will be a long-term expense for the facilities being operated at Coyner Springs. Honorable Mayor and Members of City Council COYNER SPRINGS WATER SYSTEM April 24, 1995 Page 3 Service will be improved. A public water main will provide adequate and reliable water service to City-owned facilities· Funds are available in the Utility Line Services Fund previous year retained earnings to pay the cost of the professional services agreement· Provide treatment of the existinq water sourcP.. This alternative would most likely provide a micro-filtration system. Capital cost of this system is expected to be in the range of $75,000 to $100,000. Maintenance cost of this system will require a qualified operator and therefore would incur long-term operation and maintenance expenses. 3. Service will be unchanged. Funds are available in the Utility Line Services Fund previous year retained earnings to pay the cost of the professional services agreement. Develop new water sources. This alternative would involve drilling a well. Wells may be subject to the same surface water influence as springs· Several unknown factors accompany the well alternative· These are water quality, quantity and cost. These factors cannot be adequately addressed prior to drilling the well. Capital cost is subject to site conditions and is unknown at this time. Order of magnitude cost are in the range of $50,000 to 975,000 for well system. Treatment cost, if required, will be comparable to the treatment alternative. Maintenance cost of this system may require a qualified operator and therefore would incur long-term operation and maintenance expenses. Service will not be improved. Water quality and quantity are uncertain. Wells are also subject to surface water contamination. Honorable Mayor and Members of City Council COYNER SPRINGS WATER SYSTEM April 24, 1995 Page 4 Funds are available in the Utility Line Services Fund previous year retained earnings to pay the cost of the professional services agreement. Recommendation is that City Council concur in Alternative "A" and take the following specific action: Appropriate $26,000 from Utility Line Services Fund prior year retained earnings to a capital account to be entitled Coyner Springs Water Main. Contract Amount $23,100 Contingency for Advertisement and Miscellaneous Expenses 2,900 Total $26,000 Respectfully Submitted, W. Robert Herbert City Manager WRH/PCS/kh CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Director of Human Development Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator IN THE COUNCIL OF THE CITY OF ROi~OKEt The 24th day of April, 1995. No. 32441-042495. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 General and Fleet Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General and Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A o r'at'o s Public Works Building Maintenance (1) ........................ Reserved CMERP - City (2) ....................... Capital Outlay Capital Outlay (3) .............................. Retained Earnings Retained Earnings - Unrestricted (4) ............ 1) Maintenance 3rd Party Contract (001-052-4330-3056) $ 24,898 $ 21,450,948 3,004,281 $ 1,362,103 $ 2,840,137 2,840,137 $ 1,258,532 2) Reserved CMERP - City 3) Vehicular Equipment 4) Retained Earnings - Unrestricted (001-3323) $(24,898) (017-052-2642-9010) 169,628 (017-3336) (169,628) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. 95-135 Roanoke, Virginia April 24, 1995 Honorable Mayor and Member of City Council Roanoke, Virginia Dear Mayor Bowers and Members Of Council: SUBJECT: Fund Appropriations I. Background on the subject in chronological order is: The General Fund Capital Maintenance and Equipment. Replacement Program has identified operational needs for various City departments. Items identified are needed to provide for continued efficient and effective performance of assigned responsibilities and duties. A listing of those items identified that are anticipated to cost less than $75,000, per single item, has been developed. Attachment "A" of this report is that listing. City Managers approval is required for purchases of items costing less than $75,000 per single item. Ail items listed on Attachment "A" will be procured in accordance with the procurement section of the Code of the City of Roanoke. II. Current Situation is: It is necessary for City Council to appropriate Funds to allow for the acquisition of those items listed on Attachment "A" of this report. III. Issues in order of importance are: A. Need B. Fundinq C. Timing IV. Alternatives in order of feasibility are: City Council appropriate $194~526 to various accounts to provide for the appropriate purchase of the items listed on Attachment "A" of this report. Fund Appropriations Page 2 cc: Need for the requested items has been justified as necessary operational needs for the departments listed. Funding is available in the General Fund Capital Maintenance and Equipment Replacement Program account and Fleet Management Prior Year Retained Earnings account to provide for the requested items. Timing will allow the requested items to be procured in the most expedient manner. B. City Council not appropriate $194~526. Need for the acquisition of necessary items and equipment would not be addressed. Funding designated to address the requested needs would not be expended at this time. Timing of the purchase of requested items would not be in the most efficient manner. Recommendation is that City Council concur in Alternative "A" and appropriate $194~526 as follows: $169~628 from Fleet Management Prior Year Retained Earnings account to Fleet Management account 017- 052-2642-9010 to allow for the purchase of identified vehicular equipment. $24~898 from the General Fund Capital Maintenance and Equipment Replacement Program to Building Maintenance account 001-052-4330-3056 to allow for the purchase of the remaining identified items. City Attorney Director of Finance City Clerk Respectfully Submitted, W. Robert Herbert City Manager Director of Utilities & Operations Director of Public Works Management & Budget Manager, General Services Manager, Fleet Management Manager, Building Maintenance Attachment "A" Fleet Management Refuse/Recycle Truck Body Aerial Lift and Truck Body Hydraulic Crane and Body Truck Cab/Chassis For Aerial Lift Aerial Lift and Body Subtotal 57,000 19,778 12,000 35,092 45~758 169~628 Building Maintenance Replace Portion of Concrete Floor in No. 1 Fire Station American Disabilities Act Compliance at Mill Mountain Zoo Restrooms Subtotal 17,935 6~963 24,898 Total 194,526 Roanoke, Virginia · . April 24, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Subject: Personal Property Tax for Motor Vehicles - Change in Reporting to Commissioner and Due Date I. Background: Proration of personal property tax began January 1, 1991. Proration calculates personal property tax for the period of time that the vehicle has a tax situs (date tax is assessable by City) in the City of Roanoke. City Code currently reauires that a motor vehicle owner declare such property with the Commissioner of the Revenue within thirty days of property registration date with State Department of Motor Vehicles ('°DMV") for an assessment on such property. Thereafter, the tax is due and payable to the City Treasurer within sixty days of such registration date or May 31 of the tax year, whichever occurs later. Failure to comply with either of these dates results in penalty and interest added to the account. All personal property tax shall be paid prior to ssuance cfa City decal. The City Code currently requires the decals to be purchased within thirty (30) days of acquisition of tax situs or May 31, whichever occurs later. II. Current Situation: Owner or ourchaser of property must declare such property with Commissioner of the Revenue within thirty (30) days after property registration date with DMV. Tax becomes due and payablQ within sixty days from property registration date or May 31 of the tax year, whichever occurs later. Failure to pay tax by due date results in penalty and interest calculations. Page 2 Co ~ (License Tax) after January 1 of any year shall be paid within thirty (30) days of acquisition of tax situs in the City or by May 31 of same year, whichever occurs later. (City Code, Section 20-31) However, decal cannot be issued without payment of personal property tax. Do Police Department issue~ parking violation notices if current decal not displayed. Payment of these violations must be made within ten (10) days, however the personal property tax may not be due for up to sixty days. No decal can be issued prior to payment of personal property tax. Ill. Issues in order of importance are: A. Timing B. Customer Service IV. Alternatives in order of feasibility are as follows: City Council adopt the attached ordinance establishing dates for filing with the Commissioner of the Revenue and payment to City Treasurer of personal property taxes. 'riming - Filing Date - Owner or purchaser of property must declare such property with the Commissioner of the Revue within thirty (.30) days of Purchase date or date property reauires a ta_',; J~I4~[J:L~[[~ ' - Payment DatR - Tax becomes due and payable within thirty (30) days of purchase date or May 31st of the tax yes,, whichever occurs later. - ° ~ ~ Service to the citizens will improve with same date for obtaining decal and paying personal property taxes. Page 3 City Council not adopt the attached ordinance to change dates for filing with the Commissioner of the Revenue and payment to the City Treasurer of personal property taxes. -~i[J3JD.g~~ - Required to report to Commissioner pursuant to current code thirty (30) days after DMV registration which may be after date required to have a decal. ~ - Tax becomes due and payable within sixty (60) days from DMV registration which is after date required to obtain a decal. ~;~SJQQ~,J~[C~ - Service is weakened by confusion of varied due dates. Recommendation is that City Council approve Alternative "A" and adopt the attached ordinance establishing dates for filing and paying personal property tax, effective July 1, 1995. Respectfully submitted, ~ Marsha Compton Fielder Commissioner of the Revenue Director of Finance MCF/JDG:s Attachment C: W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney Gordon E. Peters, Treasurer Mary F. Parker, City Clerk DEPARTMENT OF FINANCE CITY OF ROANOKE, VA. April 24, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance March Financial Report This financial report covers the period July through March of the 1994-95 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE Total General Fund revenues reflect an increase of 4.18% over fiscal year 1994 on a year-to-date basis. This is an increase of nearly 83.5 million. Variances in specific categories of revenue are as follows: General Property Taxes, the largest category of general fund revenues, are approximately $657,000 or 2.10% over that of FY94. This is a reflection of the anticipated growth in real estate taxes. Other Local Taxes are up 5.96%, adding 81,748,000 to General Fund revenues. Most local taxes have shown slight to moderate increases, and a few categories have shown significant increases. The City has received nearly 81.0 million of additional business license tax revenue over FY94 due to increased business license return auditing implemented by the Commissioner of the Revenue. Another increase is in state sales tax revenue, up 6.70% since FY94. The prepared food and beverage tax has grown more than 8150,000 since FY94 due to an expanded economy and new restaurant business within the City. Motor vehicle license tax is up, aided by the placement of a Commissioner of the Revenue station at the DMV office and the no-decal parking ticket program. Utility taxes are the only local tax reflecting a decline due to a much milder winter season in 1995 that has lowered this tax. Fines and Forfeitures reflect a 32.22% increase over FY94 due to a significant increase in General District Court fines resulting from a more aggressive collection approach, increase in caseload, and the new policy of accepting payments by credit card. Court judgment collection fees of 845,000 have also been collected in FY95 by the newly established Cost Collections Unit. Grants-in-Aid Commonwealth is up 3.12%, adding 8558,000 to General Fund revenues. This is partially due to the quarterly remittance of state recordation tax which will be collected all of FY95 but was collected only the latter half of FY94. Revenue from rental Honorable Mayor and Members Roanoke City Council April 24, 1995 Page 2 car tax and shared expenses has increased in FY95 as well due to the change from cash to accrual-based accounting. Street maintenance categorical aid is also up, in line with budgeted increases. Grants-in-Aid Federal Government is up significantly due to winter storm reimbursement of $245,000 in FY95 compared to $57,000 in FY94. FEMA reimbursements are also up slightly in FY95. Miscellaneous Revenue has increased 88.94% due to an increase in surplus property sales proceeds coupled with other miscellaneous revenue accruals. Internal Services revenue is up 14.71% or $157,000 due to increases in billings by street maintenance, building maintenance, grounds maintenance, and engineering. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances for the General Fund are up 7.01% over the last fiscal year. Variances in specific categories are explained as follows: Judicial Administration expenditures have increased 6.76% or $177,000. Equipment purchases by the Clerk of the Circuit Court, Juvenile and Domestic Relations Court Clerk, and Sheriff's Departments have contributed to this. Increased CIS billings have also been incurred by the Clerk of the Circuit Court and Commonwealth's Attorney. The Commonwealth's Attorney Cost Collections Unit, with expenditures of approximately $36,000, is a new department in FY95. Public Works expenditures have increased $1,351,000 or 9.19%. Street paving costs have increased $278,000 on a year-to-date basis due to timing differences in the performance of annual street paving. This is expected to approximate the FY94 level by year end. Solid Waste Management's fees for professional services have increased nearly $400,000 due to timing differences in payments to the Roanoke Valley Resource Authority for landfill charges. Conversely, the department's salaries and wages costs have declined by $100,000 due to a reduction in employees, its costs for equipment rental have also dropped. Expenditures for equipment purchases in the Communications department have risen as some previously leased equipment was purchased. Expenditures in Parks Maintenance for building maintenance and project supplies have increased due to the renovation of several City parks. The Building Maintenance department has incurred increased fleet rental and maintenance costs, costs to maintain City property, and air conditioning expenses. Honorable Mayor and Members Roanoke City Council April 24, 1995 Page 3 Parks, Recreation and Cultural expenditures have increased 6.12% or $224,000. This is substantially caused by an increase in cultural contributions. The largest single increase is to the Hotel Roanoke Conference Center Commission ($276,500 in FY95 versus $123,350 in FY94), but there have also been increased contributions to the Downtown Service District, Regional Economic Development Agency, Explore Park and the Science Museum of Western Virginia. A decrease in Recreation expenditures resulting from higher reimbursements for the use of facilities offsets increases in Library expenditures for capital outlay and personal services. Community Development expenditures are up 16.20% or $115,000 due to a new position and the transfer of existing positions into the Department of Planning and Community Development. Transfers to the Debt Service Fund are up 11.49% or $792,000. Although the overall debt service requirements of the City remain fairly consistent from year to year, timing differences in the transfers to this fund have caused a fluctuation on a year-to-date basis. Transfers to the School Board are up 6.88%, or approximately $1,746,000, due to an overall increase in the amount funded the School Board combined with timing differences in the transfers on a cumulative basis. Nondepartmental expenditures, consisting mainly of transfers to other funds, have increased 90.24% or $1.9 million. Budgeted increases in transfers to these funds account for some of this, but the increase is mostly due to transfers being made earlier in FY95 than in FY94. Transfers to the Capital Projects Fund are up nearly $1.5 million due to earlier project commencement dates in FY95. Fleet Management has received $265,000 in FY95 but received none in the prior year through March, while the Transportation Fund has received $170,000 less this year than in FY94. Transfers to the Nursing Home have also increased $82,000, and slight increases in the transfers to the City Information System, Civic Center and Grant Funds have occurred. Funding provided to the City Pension Plan has increased from approximately $175,000 to $350,000. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. JDG/AHA/ps Attachments ~ Directo'r of Finance CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE MARCH 31, 1995 General Contingency: Ord. N~. 32165 32173 CMT 051 32191 CMT 073 CMT 094 CMT 105 CMT 113 32304 CMT 120 32350 Deoartmant Contributions Commonwealth's Attorney Commissioner of the Revenue Transfer to Capital Projects Office of Management and Budget City Council Personnel Management City Council Personnel Management Personnel Management Grants-in-Aid Federal Government CMT 160 CMT 161 32401 CMT 183 CMT 185 CMT 191 CMT 196 CMT 208 CMT 210 Commissioner of the Revenue Commissioner of the Revenue Snow Removal City Attorney City Attorney City Attorney City Manager City Manager Personnel Management Total Contingency Balance Balance July 1, 1994 Puroosa Partnership for Urban Virginia Personnel, Furniture and Equipment Furniture - DMV Office Jail Annex Solid Waste Collection Study Fax Machines for Council Members Council Report Writing Training Strategic Planning Workshop Drug and Alcohol Testing for Commercial Driver's Licenses City Employee Pins Portion of the Virginia Department of Emergency Services 1994 Ice Storm Reimbursement Used to Increase the Contingency Balance 1995-96 Decal Order 1995-96 Decal Order Overtime Wages & Chemicals Fees for Professional Services Fees for Professional Services Fees For Professional Services Citizen's Handbook Fees for Professional Services Equipment Costs 366,911 10,000) 13,273) 3,995) 53,589) 2,000) 9OO) 1,656) 3,540) 33,147) 3,020) 85,072 3,5OO) 5,000) 61,875) 5,000) 5,000) 5,OOO) 5,000) 5,000) 1,0001 230,488 General Property Taxes Other Local Taxes Permits, Fees and Licensee Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Miscellaneous Revenue Internal Services Total CITY OF ROANOKE, VIRGINIA GENERALFUND STATEMENT OF REVENUE Year to De~ for Se Period Ju11-Mar31 Ju11-Mar31 1993-94 1994-95 $ 31,336,714 $ 31,993,591 29,343,993 31,092,265 569,895 559,474 496,478 656,443 872,329 850,357 17,870,068 18,427,749 75,245 269,627 1,844,966 1,805,911 101,218 191,245 1.065.983 1.222.752 $ 83(576~889 ~ 871069,414 Current Fiscal Year Percent of Revised Revenue Percentage Revenue E~timate of Change Estimates Received 2.10% $ 56,201,000 56.93% 5.96% 43,697,750 71.15% 1.83%) 724,500 77.22% 32.22% 716,992 91.56% 2.52%) 1,026,600 82.83% 3.12% 29,916,682 61.60% 258.33% 285,825 94.33% 2.12%) 2,671,399 67.60% 88.94% 287,500 66.52% 14.71% 1.718.500 71.15% 4.18% $ 137,246~748 63.44% General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to Sohool Fund Nondepartmental Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of Jul 1-Mar 31 Jul 1-Mar 31 Percentage Unen=umbered Revised Budget 1993-94 1994-95 of Change Balance A=l)ronriations Obligated 6,937,588 $ 6,978,015 .58% $ 2,772,570 $ 9,750,585 71.57% 2,607,165 2,783,508 6.76% 1,151,941 3,935,449 70.73% 22,899,560 23,184,007 1.24% 9,282,911 32,466,918 71.41% 14,707,286 16,058,460 9.19% 5,367,590 21,426,050 74.95% 11,397,459 11,591,022 1.70% 7,077,952 18,668,974 62.09% 3,659,057 3,883,114 6.12% 1,213,208 5,096,322 76.19% 713,768 829,371 16.20% 323,475 1,152,846 71.94% 6,889,420 7,680,723 11.49% 429,942 8,110,665 94.70% 25,366,417 27,112,415 6.88% 8,659,252 35,771,667 75.79% 2.105,375 4,005.270 90.24% 1.201~900 5.207,170 76.92% 97f2831095 ~ 104~105r905 7.01% $ 37~480~741 $ 141,586r646 73.53% 2 State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total CITY OF ROANOKE, VIRGINIA SCHOOLFUND STATEMENT OF REVENUE Year to Da~ for the Period Jul 1-Mar 31 Jul 1-Mar 31 Percentage 1993-94 1994-95 of Chance $ 4,917,267 $ 9,118,833 4.10% 17.679,977 20,258,472 14.58% 1,123,195 1,173,661 4.49% 1.553,055 1,771,340 14.06% 25,526,757 27,112,415 6.21% 7,444,438 7,236,850 ( 2.79%) $ 58f244;689 $ 62f671;571 7.60% Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 7,480,506 68.43% 26,697,649 75.88% 2,342,068 50.11% 2,602,983 68.05% 35,756,394 75.83% 8,675,583 N/A $ 83~555~183 75.01% General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Jul 1-Mar 31 Jul 1-Mar 31 Percentage 1993-94 1994-95 of Change 36,068,821 $ 38,188,557 5.88% 1,542,382 1,916,174 24.23 % 1,793,316 1,752,417 (2.28%) Balance 15,891,501 1,009,157 1,055,554 6,308,423 6,284,792 ( 0.37%) 2,659,759 2,166,358 2,236,062 3.22% 958,229 1.963,681 3,056,822 55.67% 72,867 1,783,803 1,824,361 2.27% 143,056 9.123,824 8~675,583 ( 4.91%) 601750~608 ~ 631934~768 5.24% $ 21,790,123 Revised Aperonriations $ 54,080,058 2,925,331 2,807,971 Percent of Budget Obligated 70.61% 65.50% 62.41% 8,944,551 70.26% 3,194,291 3,129,689 1,967,417 8,675,583 $ 85,7241891 70.00% 97.67% 92.73% N/A 74.58% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MARCH 31, 1995 Buduet General Government $ 31,568,038 Public Safety 9,169,051 Public Works 33,210 Education 10,790,683 Recreation 146.866 Streets and Bridges 8,927,206 Sanitation Projects 4,010,156 Traffic Engineering & Communications 1,243,300 Other Infrastructure Projects 7,361,103 Capital Improvement Reserve 541.134 TotaJ $ 73,790f747 Expenditures Unexpended Outstanding Unencumbered To Date Balance Encumbrances Balance $ 28,257,429 $ 3,310,609 $ 1,559,191 $ 1,751,418 2,639,866 6,529,185 6,196,201 332,984 10,379 22,831 20,821 2,010 7,844,450 2,946,233 2,528,239 417,994 30,023 116,843 14,717 102,126 5,547,081 3,380,125 802,992 2,577,133 3,414,451 595,705 477,426 118,279 1,193,090 50,210 50,210 4,354,958 3,006,145 833,983 2,172,162 [~41,134 ~41,134 53,291,727 $ 12,433,570 $ 8,065,450 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Commercial Sales Domestic Sales Industrial Sales Town of Vinton Roanoke County Customer Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) 1995 2,399,575 2,128,903 198,486 19,449 1,673,847 334.~49 6.754,909 905,653 2,209,975 598.458 3.714,086 3,040,823 Interest on Investments 121,984 Rents 2,475 Operating Supplement from General Fund 3,465 Miscellaneous Revenue 14,485 Miscellaneous Expense { 1,245) Total Non-Operating Revenue (Expenses) 141,144 Net Income $ 3.181.967 (1) 1994 $ 2,332,264 2,153,126 193,636 12,560 959,715 239,937 779,370 2,077,109 606,908 3.463,387 2,427,851 61,137 2,650 839 1,2~3) 63,343 2,491.194 (1) Reflects increased revenue in current year from settlement of bulk water dispute. 5 CITY OF ROANOKE, VIRGINIA WATER FUND MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment New Services, Hydrants, and Lines Fire Hydrants FY 86 Project Design Carvins Cove Improvement Phase I Carvins Cove Improvement Phase II Carvins Cove Filter Plant Water Plant Expansion Bonds 92 Carvins Cove Filter Plant Phase I Falling Creek Finished Water Res. Carvins Cove Phase II Cont B-2 Carvins Cove Phase II Cont C-1 Carvins Cove Phase II Cont C-2 Carvins Cove Phase II Cont A-2 Fifth Street Bridge Replacement RCIT Water Storage Tank Carvins Cove Phase II Cont B-1 RCIT Water Tank Carvins Cove Phase II Cont A-1 VDOT Waterline Betterment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expendltures Year to Date Exoenditures $ 10,980 354,123 7,360 12,103 1,893,656 1,226,240 242,358 2,630,574 13,334,201 268,296 2,106,553 1,452,591 2,146,569 1,133,741 63,815 99,385 2,512,489 674,046 1,257,040 405.648 31,831,768 22.631.907 $ 9.199.86~ NOTE: Some of these projects are continued from prior years with inception to date totals. 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Add: Non-Operating Revenue (Expenses) Interest on Investments Miscellaneous Revenue Bond Issuance Miscellaneous Expense Interest Expense Total Non-Operating Revenue (Expenses) Net Income {Loss) 199~ $ 4,247,381 641,366 147,705 494,33O 54,905 92,282 48.607 5,726.576 1,173,147 2,986,639 715,512 851,278 41,249 13,987 303} 8,438) 46.49~ ~ 897~77~ 1994 $3,510,681 736,967 171,846 554,183 46,39O 75,207 16,387 5,111.661 1,102,068 3,336,520 727.563 5,160,151 ( 54.490) 34,367 7,119 57,522) 329) 15,117) ( 31 ~482) 7 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Other Equipment FY86 Projects Design Sewershed I/I Project Design Phase I Sewershed I/I Reduction II Sewershed I/I Reduction I/I Property Rights Acquisition STP Expansion Bonds - 94 Issue WPCP - Chemical Storage Tanks RCIT Sewer Line Extension Tinker Creek Interceptor Sewer Roanoke River Interceptor Sewer Renovation/Expansion - Water Pollution Control Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditure~ 18,783 66,347 293,232 129,317 292,091 3O6 227,459 171,158 65,832 64,540 46,550 28.604 1,404,219 701.225 NOTE: Some of these projects are continued from prior years with inception to date totals. 8 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Operating Supplement Interest on Investments Miscellaneous Total Non-Operating Revenue Net Income {Loss) 1995 $ 344,241 162,239 131,018 2,190 151,924 219,851 27,854 1,039.317 748,910 829,993 252,719 1,831.822 644,196 25,O43 9,809 679.048 $ (113.257) $ 390,515 159,718 156,014 2,277 182,821 184,063 1,113,666 727,238 717,066 247,600 1.691,904 618,631 12,287 5,476 636.394 $ 58f156 9 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proie;l~ Parking Lot Paving Other Equipment Auditorium Floor Replacement Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exeenditures $ 189,519 36,983 75,0~0 301,502 $ 301,502 10 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Less: Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Add: Non-Operating Revenue (Expenses) Transfer from General Fund Interest on Investments Miscellaneous Operating Subsidy for GRTC Interest Expense Total Non-Operating Income Net Income 1995 244,270 192,195 124,876 327,256 175,934 84.380 1.148.911 441,948 390.621 832.569 316.342 1994 $ 232,705 194,465 122,502 340,920 148,228 49,§44 1.088.4~4 546,532 392.504 939.07§ 149,428 657,211 827,000 768) 1,958 4,103 833 400,000) ( 397,645) 530.867) ( 546.537) (270.321) $ 46.021 (114.391) 35.037 11 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Less: Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Add: Non-Operating Revenue Interest on Investments Operating Supplement Total Non-Operating Revenue Net Income 1995 $ 114,101 197,865 918.591 898,043 352,825 17.884 1.268.752 ( 350.1611 11,191 485.75Q 496,941 $ 146~780 1994 140,349 187,346 594.6~6 922.361 851,210 296,947 27,031 1.175.188 252.827) 7,259 404.419 411,678 $ 158.851 12 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Proiect Other Equipment Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures $ 36.983 36,983 $ 36.983 13 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Operating Revenue: Operating Revenue Total Operating Revenue Less: Operating Expenses Operating Expenses Total Operating Expenses Operating Loss Add: Non-Operating Revenue City Contribution Contribution from Virginia Tech Proceeds from Brick Sales Interest on Investments Total Non-Operating Revenue Net Income 1995 1994 332,790 139,995 332,790 139,995 ~) (139,9~) 276,500 123,350 276,500 92,782 56,541 10,145 619,686 216,132 286,896 $ 76,137 (1) (1) Virginia Tech paid $30,568 for feasibility study and received credit toward its operating subsidy for that amount. 14 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project Conference Center Total Project Expenditures Less Prior Year Expenditures Total Current Year Expenditures Year to Date Exoenditures 11.853,1§0 11,853,160 3,256,136 8,597,024 Note: This project is continued from prior years with inception to date totals. 15 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 9 MONTHS ENDING MARCH 31, 1995 Ooeratina Revenue Charges for Services Total Operating Revenue Ooeratinn Exoenses C~y Information Meten~al~ Management Utility Line Fleet Systems Control Servloes Servioes Manaaemen! TOTALS 1995 1994 1.810.399 $122.015 $ 323~021 $2.251.265 $ 2.485.371 $ 6~992,O71 ~ 6,794,952 1.810.399 122.015 323.021 2.251.265 2.485.371 6,992,071 6.794.952 Personal Servicee 983,538 62,463 53,085 1.612.170 848.401 3,559,667 3,476,085 Operating Expenses 486.712 22,706 237,955 371.582 524.342 1,643,297 1.546.583 Depreciation 156.213 1~337 28~149 127~364 768.652 1,081,715 1~113,372 Total Operating Expenses 1.626.463 86~806 319,189 2.111.116 2.141.398 8.284.669 6,136,040 Operating Income 183,936 35,509 3.832 140.149 343~976 707.402 658,912 Miscellaneous Operating Supplement from General Fund Net Nonopereting Revenue Net Income 33,506 5,866 5,632 32,163 27,814 104,981 89,188 358 60.000 264,644 314,644 83,506 5.866 5~632 32.163 292,458 419.625 89,546 267,442 ~ 41,375 $ 91464 $ 172,312 $ 636;434 $ 1;127¢027 $ 748~458 16 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS MARCH 31, 1995 (CONTINUED) Capital Outlay Not Included in Operating Expenses: Project CIS - Other Equipment MS - Other Equipment MS - Furniture and Equipment ULS - Furniture and Equipment ULS - Vehicular Equipment ULS - Other Equipment ULS - Sewershed Study FM - Vehicular Equipment FM - Other Equipment Total Year to Date ExDenditure~ $1,399,770 14,675 2,615 2,399 91,451 59,725 16,434 604,445 17.533 17 CITY OF ROANOKE, VIR~IINIA CITY TREASURER'S OFFICE GENERAL b"'I'ATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MARCH 31, 19~5 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY THE MONTH ENDED MARCH 31, 1995. GENERAL ($7,373,589.76) $16,905,740.32 WATER 8,191,658.42 411,969.27 SEWAGE 18,498,126.37 1,415,878.77 AIRPORT 5,447.97 0.00 CIVIC CENTER 567,560.03 175,595.31 TRANSPORTATION 5,704.30 156,3~4.35 CAPITAL 12,453,285.65 384,175.44 NURSING HO ME 372,137.71 103,805.48 RKE CONFERENCE CEN 4,983,737.03 2,669.35 DEBT SERVICE 7,958,238.83 18,538.04 Cl5 1,518,460.82 83, 823. 70 MATERIALS CONTROL 263,870.74 87,292.81 MANAGEMENT SERVICE 238,694.23 24,887.50 UTILITY LINE5 5ERr 1,375,744.53 161,059.17 FLEET MAINTENANCE 1,704,568.82 40,636.95 PAYROLL (80,282.89) 10,780,286.82 PENSION 600,689.09 713,247.16 SCHOOL FUND 8,703,690.94 5,014,98,6.11 FDSTC 8,308.70 221,121.15 GRANT PROGRAMS {54.232.90~ 167.498.97 TOTAL $59,g41,818.63 $36,869,576.67 $10,072,739.41669,006.60 1,218,191.78 o.oo 197 225.44 129,762.47 2,378,489.12 252.45 107 581.10 52, o.38 174,2~.89 $7,356,952.52 17,257,214.86 16,979,367.05 6,858,321.12 596,675.86 128,666.07 21,094,344.89 374,178.77 11,418,778.03 (194,023.09) 1,519~005.84 270,703.52 261,199.62 1,315,259.54 1,681,679.46 (5~165,309.31) (419,547.55) 7,638,851.61 47,9~6.73 211.184.42 ~;~.RTIFIC~TE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MARCH 31,1995 THAT SAID FOREGOING: CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: REPURCHASE AG REEMENT~ U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) COMMERCIAL PAPER TOTAL DATE: APRIL 10, 1995 GO'~DON E. PETERB, "~EASURER 18 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 9 MONTHS ENDING MARCH 31, 1995 Revenue City's Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1995 1994 $ 4,844,778 $ 4,618,515 4,720,409 4,327,126 6,400,708 4,135,885 199.484 173.845 $16.165.379 $13.255.371 Exoenses Pension Payments Fees for Professional Services Active Service Death Benefit Bond Premium Amortization Administrative Expense Total Expenses Net Income Year to Date $ 5,494,870 $ 5,342,845 360,218 327,739 12,181 285,741 451,848 145.144 121,~42 6.285,973 ~,2~6.155 $ 9.879.406 $ 6~99~16 19 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AS OF MARCH 31, 1995 Assets Cash Investments: (market value - Due from Other Funds Other Assets Total Assets 1995 9172,754,287 1994 $158,588,773) 1995 1994 685,586 9( 423,051) 154,914,790 143,708,009 2,622 18,000 18.000 $155.620.998 $143.302.958 Liabilities and Fund Balance Due to Other Funds Total Liabilities Fund Balance, July 1 Net Income Year to Date Total Fund Balance Total Liabilities and Fund Balance 624.162 $ 579.351 624.162 579.351 145,117,430 135,724,391 9.879.406 6.999.216 154,~96.836 142.723.607 155.620.998 $143~302.958 2O MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #181-183-472 Bart Stephan Vice President Service Sales and Modernization Montgomery KONE, Inc. 6-B Oak Branch Drive Greensboro, North Carolina 27407 Dear Mr. Stephan: I am enclosing copy of Ordinance No. 32444-042495 accepting the bid of Montgomery KONE, inc., to modernize and upgrade the three elevators in the Municipal Parking Garage, upon certain terms and conditions, in the total amount of $233,388.00; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32444-042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #181-183-472 Cynthia Varney, Manager General Elevator Co., Inc. 5815 Airport Road, Suite B-2 Roanoke, Virginia 24012-1009 Dear Ms. Varney: I am enclosing copy of Ordinance No. 32444-042495 accepting the bid of Montgomery KONE, Inc., to modernize and upgrade the three elevators in the Municipal Parking Garage, upon certain terms and conditions, in the total amount of $233,388.00; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32444-042495 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 24, 1995. On behalf of the Members of Council, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of April, 1995. No. 32444-042495. AN ORDINANCE accepting the bid of Montgomery KONE Inc., to modernize and upgrade the three elevators in the Municipal Parking Garage, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Montgomery KONE Inc., which includes Additive Bid Item Numbers 1 and 2, to modernize and upgrade the three elevators in the Municipal Parking Garage, in the total amount of $233,388.00, as more particularly set forth in the April 24, 1995, report of the City Manager to this Council, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA The 24th day of April, 1995. No. 32443-042495. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General Fund, Materials Control and Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council Qf the City of Roanoke that certain sections of the 1994-95 General Fund, Materials Control and Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund A o' ' Nondepartmental Transfers to Other Funds (1) .................... Reserved CMERP - City (2) ......................... Materials Control Materials Control Other Charges (3) ............................... Retained Earninas Retained Earnings - Unrestricted (4) ............ $ 49,196,119 48,274,800 $ 1,278,896 $ 237,260 94,841 $ 569,822 Transportation Fun~ a ~ $ Capital Outlay Modernization of Elevators-Municipal Garage (5).. Retained Earninas Retained Earnings - Unrestricted (6) ............. $ Revenu~ Non-Operating $ Other (7-8) ...................................... 1) Transfer to Transportation Fund 2) Reserved CMERP-City 3) Transfer to Transportation Fund 4) Retained Earnings - Unrestricted 5) Appropriated from General Revenue 6) Retained Earnings - Unrestricted 7) Transfer from General Fund 8) Transfer from Materials Control (001-004-9310-9507) $ 108,105 (001-3323) (108,105) (014-056-1613-9507) 91,208 (014-3336) ( 91,208) (007-056-8700-9003) 261,208 (007-3336) ( 61,895) (007-020-1234-1037) 108,105 (007-020-1234-1120) 91,208 $ 261,208 261,208 584,999 859,024 859,024 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia April 24, 199~5 i' :'i!. ' i:~' Council Report No. 95-134 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE 121 CHURCH AVENUE, S.W. ROANOKE, VIRGINIA We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted/,~ · White Sr., irm n William F. Clark WW/CMA/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Utilities & Operations Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services Commissioner of Revenue April 24, 1995 Council Report No. 95-134 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE 121 Church Avenue, S.W. Roanoke, Virginia II. Backqround on the subject in chronological order is as follows: Construction on the Municipal Parking Garage was completed circa 1976. The Garage includes three elevators within two stair/elevator towers. These elevators, with over fifteen years of service, are mechanically outdated, require almost continual maintenance and are aesthetically deficient. Current Situation: A. Invitation to bid for modernization of elevators was advertised in Roanoke Times &World News and Roanoke Tribune on or about February 12, 1995. A non-mandatory pre-bid conference was held on March 2, 1995. Separate quotations were requested from six mechanical contractors to provide work deleted from the elevator bid package. It was felt that the mechanical work could be better provided under a separate contract rather than by the elevator contractor. Co Bids to upgrade elevators, following proper advertisement, were publicly opened and read aloud before the Manager of General Services on March 14, 1995. Two (2) bids for elevator work were received with Montgomery KONE Inc. of Greensboro, North Carolina submitting the Iow bid in the amount of $233,388.00 with two hundred sixty-four (264) consecutive calendar days as the time for completion. Additive Bid Item Nos. 1 and 2 are included with the base bid. The decision was made not to accept Additive Bid Item No. 3 to provide a computer monitor package because it was not an essential component to the operation/maintenance of the elevators. BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE April 24, 1995 Page 2 Bids for the related mechanical work were publicly opened and read aloud before the Manager of General Services on March 23, 1995. Three bids for this work were received with S. J. Conner & Sons, Inc. of Roanoke submitting the Iow bid in the amount of $4,800.00. Subsequent to receipt of bids, it was learned that S. J. Conner & Sons, Inc. had not included all work required by the bid documents and consequently this bid was deemed non-responsive. The lowest responsive bid was received from Hardy Plumbing & Heating Corp. in the amount of $5,800.00. The work required under the elevator package consists of removing the existing drive system,, door operators, and car/signal control systems; removal of existing floor, wall and ceiling finishes and replacing these with new components/systems (Additive Bid Item No. 1); and, replacement of existing traction (hoist) cables (Additive Bid Item No. 2). The work under the mechanical package includes the replacement of existing window type air-conditioners with new packaged heating and air conditioning units in each of the two machine rooms to provide proper environmental/ temperature controls for the new elevator equipment. II1. Issues in order of importance are as follows: A. "Service Excellence" to those who use the Parking Garage. B. Compliance of bidders with the requirements of the contract documents. C. Total amount of the Iow bids. D. Funding for the project. E. Time of Completion. IV. Alternatives in order of feasibility are as follows: Award a contract for elevator modernization to Montgomery KONE Inc. in accordance with the contract documents. Issue a purchase order for mechanical work to Hardy Plumbing & Heating Corp. in accordance with the documents prepared for that work. BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE April 24, 1995 Page 3 "Service Excellence" will be enhanced because modernization project will greatly improve performance and efficiency of elevators. 2. Compliance of bidders with the requirements of the contract documents was satisfied. Total cumulative amount of the two bids is higher than anticipated, however, given the changes described in the scope of work, the amount is acceptable. (The estimate to modernize the elevators was obtained from an elevator vendor who ultimately did not bid the project. The estimate was based on reconditioning existing equipment and not upgrading that equipment to increase response times and overall improve the efficiency of the elevator system.) Fundinq for both projects was identified under 1994-1995 Capital Maintenance & Equipment Replacement Program ($108,105.00), Transportation Fund Retained Earnings ($61,895.00), and Materials Control Retained Earnings ($91,208.00). Time of completion to upgrade elevators is two hundred sixty-four (264) consecutive calendar days, which is acceptable. Time of completion of mechanical work will easily fall within the elevator time frame. B. Reiect all bids and do not award a contract at this time. 1. "Service Excellence" will be diminished because elevators will continue to operate poorly. Compliance of the bidders with the requirements of the contract documents would not be an issue. Amount to execute this work would probably increase if rebid at a later date. 4. Fundinq would not be encumbered at this time. 5. Time of completion would be extended, BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE April 24, 1995 Page 4 V. Recommendation is as follows: City Council concur with Alternative A, and take the following actions: Authorize the City Manager to enter into a contractual agreement, in a form acceptable to the City Attorney, with Montgomery KONE Inc., in the amount of $233,388.00 and two hundred sixty-four (264) consecutive calendar days to modernize and upgrade the three elevators in the Municipal Parking Garage in accordance with the contract documents, and approve funding for a purchase order to Hardy Plumbing & Heating Corp. to provide the packaged heating and air-conditioning units in the amount of 85,800.00. Authorize the Director of Finance to transfer the following funding from CMERP ($108,105.00) and Materials Control Retained Earnings ($91,208.00) into a new Transportation Fund account established for this work. Appropriate $61,895.00 from Transportation Fund Retained Earnings into the same account. The breakdown below provides for a contract contingency of approximately three percent (3%), $250.00 in advertising expenses already incurred, and for services provided by the Office of City Engineer. Contract Amount (Elevator) Purchase Order (HVAC) Contingency Advertising City Engineers' Services Total 233,388.00 5,800.00 7,000.00 250.00 14,770.00 261,208.00 C. Reiect all other bids received. BID COMMITTEE REPORT CITY OF ROANOKE MODERNIZATION OF ELEVATORS, MUNICIPAL PARKING GARAGE April 24, 1995 Page 5 CMA/fm Attachment: Tabulation of Bids (each project) CC: City Attorney City Clerk Director of Finance Director of Utilities and Operations Director of Public Works Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services Commissioner of Revenue 0 0 0 0 0 BID TABULATION AIR CONDITIONING OF ELEVATOR MACHINE ROOMS MUNICIPAL PARKING GARAGE 121 Church Avenue. S.W. Roanoke. Virginia Job Number 08-95B Bid Number 95-3-57 Bids Received: 3:00 p.m., Thursday, March 23, 1995 BIDDER BASE BID Hardy Plumbing & Heating Corp. $ 5,800.00 S. J. Conner and Sons, Inc. $ 4,800.00 Woods Air Conditioning & Heating, Inc. ~ 7,786.00 Estimated Cost: $5,000 - 910,OOO Office of the City Engineer Roanoke, Virginia MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #51 David C. Helscher, Attorney Jolly, Place, Fralin and Prillaman 3912 Electric Road, S. W. Roanoke, Virginia 24018-0049 Dear Mr. Helscher: I am enclosing copy of Ordinance No. 32431-042495 rezoning two tracts of land located on Tuckawana Circle, N. W., described as Lots 1 and 2, Block 20, Map of Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain proffers contained in the Second Amended Petition filed in the City Clerk's Office on March 6, 1995. Ordinance No. 32431-042495 was adopted by the Council of the City of Roanoke on first reading on Monday, Apd110, 1995, also adopted by the Council on second reading on Monday, April 24, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. David C. Helscher April 27, 1995 Page 2 pc~ U. S. Golf Properties, 9540 Center Street, Suite 300, Manassas, Virginia 22110 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N W., Roanoke, Virginia 24017 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 24th day of April, 1995. No. 32431-042495. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 647, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Newbern Properties, L.P., has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-2, Residential Multifamily, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on April 10, 1995, after due and timely notice thereof as required by S36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 647 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Two tracts of land located on Tuckawana Circle, N.W., being Lots 1 and 2, Block 20, Map of Arrow Wood Subdivision, and designated on Sheet No. 647 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 6472001 and 6472002, be, and are hereby rezoned from RM-2, Residential Multifamily, Medium Density District, to LM, Light Manufacturing District, subject to the proffers contained in the Second Amended Petition filed in the Office of the City Clerk on March 6, 1995, and that Sheet No. 647 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke City Planning Commission April 10, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Newbern Properties, L.P., represented by David C. Helscher, attorney, that property located on Tuckawana Circle, N.W., and described as Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Back~,round: Purnose ofrezoning request is to place two (2) lots, comprising 1.46 acres, into a zoning classification that would permit the expansion of the adjoining heating and air conditioning business onto the property. Expansion would include: (1) construction of 5,000 square foot metal building for the purpose of storing inventory and parts; and (2) additional parking spaces necessary for employees and visitors to the business. Petition to rezone was filed on February 9, 1995, and an amended petition was submitted on February 24, 1995, prior to the Commission's public hearing on March 1, 1995. The following conditions were proffered by the petitioner: "That the property will be developed in substantial conformity with the site plan prepared by Gifford O. Vernon, AIA, dated 2/8/95, a copy of which is attached hereto as Exhibit "C", subject to any changes required by the City during site plan review." "The building, as shown on the attached site plan (Exhibit "C") will be of the same design, height, color, and materials as the existing brown, metal, pre-engineered building currently located on the property to the rear of the corporate offices." Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 "There will be no outside storage or display of materials or inventory on the site." 4. "There will be no additional advertising signage on the site." "A buffer of at least thirty (30) feet, incorporating as many of the existing trees as possible, will be established and maintained on the site along the southerly and westerly property lines and will be supplemented where necessary with pines or other evergreen trees or shrubs in order to provide effective visual screening from the adjoining golf course as well as Route 581." "That if no building permit has been issued and no construction commenced within three (3) years fi.om the date of final rezoning approval, the zoning shall revert to RM-2 without further action by City Council." "That the building to be constructed by Petitioner will be used for storage of heating and air conditioning parts and supplies and for parking." Plannin~ Commission public hearing was held on Wednesday, March 1, 1995. Mr. David C. Helscher, attorney, appeared before the Commission on behalf of the petitioner and briefed the Commission as to the purpose of the rezoning request. Mr. Helscher stated the rezoning was being requested to allow for additional parking as well as a warehouse to accommodate a greater parts inventory for the heating and air conditioning business. Mr. Helscher then reviewed the visual issues which led to the petitioner proffering additional conditions in the amended petition: the appearance of the warehouse, outdoor storage, signage and buffering/screening along the southerly and westerly property lines. Mr. Marlles presented the staff report. He informed the commission that appearance of the property fi.om 1-581 had been a key issue in the original rezoning and that since staffs initial concerns relative to that, specifically, building appearance, outdoor storage, screening, and signage, had been addressed in the amended petition, staffwas recommending approval of the rezoning. Mr. Talevi asked Mr. Helscher if he would be willing to revise the language in proffer #4 to read, "There will be no signs on the site other than directional signs." Mr. Helscher said that would be satisfactory. Based on Mr. Helscher's suggestion that the words" and for parking" in proffer #7 be crossed out to clarify its meaning, Mr. Talevi advised Mr. Helscher that the wording should be revised and submitted as part of a second amended petition. Members of Council Page 3 There were no additional questions or discussion on the part of the Commission and no one from the audience appeared before the Commission to speak on behalf of, or in opposition to, the request. Seconded amended netifi0n was filed on March 6, 1995. The folloWing revisions to the conditions were made: 1. Proffer #4: "No signs other than directional signs will be used on the site. Proffer #7: "That the building to be constructed by the Petitioner will be used for storage of heating and air conditioning parts and supplies." II. Issues: Zoning of the subject property is RM-2, Residential Multifamily, Medium Density District. The surrounding zoning pattern in the area is as follows: to the north, south and west is Residential Multi-family, Medium Density District, RM-2; immediately to the east and across 1-581, is Light Manufacturing, LM. To the north, a natural ridge separates the existing residential uses from the subject property. Land use surrounding the currently vacant subject property is as follows: to the north and east is 1-581; to the west are apartment buildings; immediately to the south is a golf course and farther south are apartment buildings. Access to the property is currently by way of Highland Farm Road, the Frontage Road and Peters Creek Road and would not change if the rezoning is approved.. Building appearance would be substantially similar to the existing building at the back of the property - a pre-engineered, one-story structure with metal fi.me and roof and of the same color. Buffering of the property would be required by City's zoning ordinance because the proposed Light Manufacturing- zoned land would be contiguous to residentially zoned property on north, west and south. Existing vegetation currently screens subject property from multi-family residential uses and golf course to west and south. Petitioner has indicated that all of the vegetation not in the building footprint would be left on site and that additional landscaping would be considered if needed to screen the building. Si~nage would remain as it is currently since no additional signage is planned for advertising purposes. Members of Council Page 4 G. Nei~,hborhood organization does not exist for this area. Comprehensive Plan recommends that the City encourage new industrial development on appropriate sites and minimize land use conflict. III. Alternatives: Citv Council approve the rezoning request. Zoning would become conditional, LM, Light Manufacturing District, and the proposed use and development of the site for expansion of the existing heating and air conditioning business would be allowed to take place. Land use would be a light industrial activity in keeping with future land uses anticipated for the area adjoining 1-581. Residential uses to the west and south would be buffered and to the north would be protected by changes in elevation. Access to and from the site would be provided by way of the existing parking lot and no additional access points would be required. Building appearance would be substantially similar to the existing, pre-engineered building. B~ff~ring would be provided as required by zoning ordinance with additional buffering on west and south to ensure protection of multi-family residential units and golf course. 6. Si~na~,e would remain as it is now. 7. Neighborhood organization does not exist for this area. 8. Comprehensive Plain issues as set forth would be followed. B. Citv Council el?ny the rezoning request. Zoning of the subject property would remain RM-2. The proposed use and the development of the two lots to expand the adjoining business would not be allowed to take place. 2. Land use would remain a vacant property. 3. Access to the site would not be an issue. Members of Council Page 5 4. 5. 6. 7. IV. Building appearance would not be an issue. Buffering of the site would not be an issue. Sienage would not be an issue. Nei~hborho0d would be unchanged. 8. Comprehensive plan issues as set forth could be followed at a later date. Recommendation: The Planning Commission, by a vote of 6-0 (Mr. Hill absent) recommended approval of the requested rezoning, finding that the request would be in keeping with future land use patterns anticipated for this area and that proffered conditions address visual site factors, thereby allowing for a more desirable light manufacturing development which is compatible with adjoining residential and recreational uses. Respectfully submitted, CHC:TR:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner's Agent Carolyn H. Coles, Chairman Roanoke City Planning Commission MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deput~. Citx Clerk March 6, 1995 File #51 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am encloaing copy of a second amended petition from David C. Helscher, Attorney, tmpresenting Newbern Properties, L.P., requesting that a tract of land located at 2343 Highland Farm Road, N. W., containing 1.46 acre, more or less, described as Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, N. W., Arrow Wood Subdivision, Offieiai Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm r/newbern Eric. pc: The Honorable Mayor and Members of the Roanoke City Council David C. Helscher, Attorney, P. O. Box 20487, Roanoke, Virginia 24018-0049 John R. Mariles, Agent, City Planning Commission rMartha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney SECOND AMENDED PETITION IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Rezoning of tracts of land lying in the City of Roanoke, more particularly described as Lot 1, Block 20 and Lot 2, Block 20, Tuckawana Circle, NW, Arrow Wood Subdivision, Tax Map numbers 6472001 and 6472002, respectively, from RM2 to LM, such rezoning to be subject to certain conditions. TO: THE HONORABLE NAYOR ~ MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Newbern Properties, L.P., has contracted to purchase from The Fairways Group, formerly U. S. Golf Properties, L.P., certain land in the City of Roanoke containing approximately 1.46 acres, more or less, located on Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, NW. Said tracts are currently zoned RM2. A map of the property to be rezoned is attached hereto as Exhibit "A." This purchase agreement is subject to the approval of this rezoning petition as evidenced by the Petitioner's offer and The Fairways Group's acceptance, copies of which are attached hereto as Exhibit "B." Pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM2 District to LM District, subject to certain conditions as set forth below, for the purpose of expansion of the existing business located at 2343 Highland Farm Road, NW, City of Roanoke, immediately adjacent to the lots which are the subject of this rezoning petition. This expansion will include: (1) construction of a 5,000 square foot metal building for purpose of storing inventory and parts used in conjunction with the existing Newbern- Trane business of installing, maintaining and repairing heating and air-conditioning equipment at commercial/industrial/educational facilities throughout southwest Virginia; and (2) additional parking spaces necessary for the employees of and visitors to the Newbern-Trane facility. The Petitioner believes land will further the intent the rezoning of the said tracts of and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow an existing business to enlarge and improve its existing facilities. The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: (1) That the property will be developed in substantial conformity with the site plan prepared by Gifford O. Vernon, AIA, dated 2/8/95, a copy of which is attached hereto as Exhibit "C," subject to any changes required by the City during site plan review. (2) The building, as shown on the attached site plan (Exhibit "C"), will be of the same design, height, color, and materials as the existing brown, metal, pre-engineered building currently located on the property to the rear of the corporate offices. (3) There will be no outside storage or display of materials or inventory on the site. 2 (4) No signs other than directional signs will be used on the site. A buffer of at least thirty (30) feet, incorporating as many of the existing trees as possible, will be (5) established and maintained on the site along the southerly and westerly property lines and will be supplemented where necessary with pines or other evergreen trees or shrubs in order to provide effective visual screening from the adjoining golf course as well as Route 581. (6) That if no building permit has been issued and no construction commenced within three (3) years from the date of final rezoning approval, the zoning shall revert to RM2 without further action by City Council. (7) That the building to be constructed by Petitioner will be used for storage of heating and air conditioning parts and supplies. Attached hereto as Exhibit tax numbers of the owner or immediately adjacent to and immediately from the property to be rezoned. "D" are the names, addresses and owners of all lots or property across a street or road WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Dated: March 3, 1995 Respectfully submitted, NEWBERN PROPERTIES, L.P. ' - Of ~ouhsel ' David C. Helscher, Esq. Alton B. Prillaman, Esq. JOLLY, PLACE, FR/%LIN & PRILLAMAN, 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (703) 989-0000 4 JOLLY PLACE. FRALIN & PRILLAMAN. '~C November 16, 1994 Mr. Charles K. Staples, President The Fairways Group 9540 Center Street, Suite 300 Manassas, VA 22110 Re: Jess Newbern Countryside Lots 1 and 2 Dear Mr. Staples: ! have, this morning, spoken with Jess Newbern with regard to the purchase of Lots 1 and 2, Block 20 Arrowood Subdivision at Highland Farm Road, Tuckawana Circle, City of Roanoke, and having Tax Maps Numbers 6472001 and 6472002. The purchase price is to be $22,500 per acre and subject to the Lots being rezoned from Residential to Commercial %o meet Mr. Newbern's requirements, if this is agreeable, please fax your acceptance of the agreement in the name of the legal entity that owns the property. Upon receipt of same, I will immediately proceed to have the proper:y surveyed %o determine the exact acreage and commence the rezoning to effect a closing. If~ have any questions reference this matter, please call me immediately. gpm JOLLY, PLACE, Sincerely, FRALIN & PRILLAMAN, Alton B. Prillaman P.e. c: Jess Newbern EXHIBIT D ADJOINING PROPERTY OWNER LIST In re: Newborn Properties, L.P. Official Tax MaD No. 6472003 6472004 6472005 6472301 6472302 6471908 6471813 Property Owner Name and Address The Fairways Group, formerly U S Golf Properties, L. P. 9540 Center Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE Newbern Properties, L.P. c/o Jess Newborn, III P. O. Box 7351 Roanoke, VA 24019 The Fairways Group, formerly U S Golf Properties, L. P. 9540 Center Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE z X o UJ ~ I-- 0 LU UJ ~ Z 0 NEWBERN'TRANE OFFICE COMPLEX Z 0 Z ~- > I- 0 ~ 0 Lt. H C1 Proposed Rezoning RM-2 to LM ~ PROPOSED REZONING ~, 7 RM-2 to LM Conditional $ ,o ILMI AW¸ PROPOSED REZONI~b 'l! :l I; I RM-2 to LM /$oo /J ROAO Conditional O9 'SE CITY O ltltl ¢ ~ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240l 1-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk March 23, 1995 File #51 David C. Helscher, Attorney Jolly, Place, Fralin and Prillaman 3912 Electric Road, S. W. Roanoke, Virginia 24018-0049 Dear Mr. Helscher: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, April 10, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Newbern Properties, L.P., that two tracts of land located on Tuckawana Circle, N. W., described as Lots 1 and 2, Block 20, Map of Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. David C. Helscher, Attorney March 23, 1995 Page 2 It will be necessary for you or a representative to be present at the April 10 public hearing. Failure to appear could result in a deferral of the request for rezoning until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: U. S. Golf Properties, 9540 Center Street, Suite 300, Manassas, Virginia 22110 5T:,T: ,4: v~ ,:*I i NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, April 10, 1995, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RM-2, Residential Multifamily, Medium Density District, to LM, Light Manufacturing District, the following property: Two tracts of land located on Tuckawana Circle, N.W., being Lots 1 and 2, Block 20, Arrow Wood Subdivision, and bearing Official Tax Nos. 6472001 and 6472002, such rezoning to be subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this ~nd day of March , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, March 24, 1995, and once on Friday, March 31, 1995. Send publisher's affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Send bill to: David C. Helscher, Attorney Jolly, Place, Fralin and Prillaman 3912 Electric Road, S. W. Roanoke, Virginia 24018-0049 MARY F. PARKER, CMC/AAE C/tv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 S~NDRA H. EAKIN Deputy Cit5 Clerk March 6, 1995 File #51 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a second amended petition from David C. Helscher, Attorney, representing Newbern Properties, L.P., requesting that a tract of land located at 2343 Highland Farm Road, N. W., containing 1.46 acre, more or less, described as Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, N. W., Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm r/newbern Enc. pc: The Honorable Mayor and Members of the Roanoke City Council David C. Helscher, Attorney, P. O. Box 20487, Roanoke, Virginia 24018-0049 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronaid H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney IN RE: SECOND AMENDED PETITION IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Rezoning of tracts of land lying in the City of Roanoke, more particularly described as Lot 1, Block 20 and Lot 2, Block 20, Tuckawana Circle, NW, Arrow Wood Subdivision, Tax Map numbers 6472001 and 6472002, respectively, from RM2 to LM, such rezoning to be subject to certain conditions. TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Newbern Properties, L.P., has contracted to purchase from The Fairways Group, formerly U. S. Golf Properties, L.P., certain land in the City of Roanoke containing approximately 1.46 acres, more or less, located on Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, NW. Said tracts are currently zoned RM2. A map of the property to be rezoned is attached hereto as Exhibit "A." This purchase agreement is subject to the approval of this rezoning petition as evidenced by the Petitioner's offer and The Fairways Group's acceptance, copies of which are attached hereto as Exhibit "B." Pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM2 District to LM District, subject to certain conditions as set forth below, for the purpose of expansion of the existing business located at 2343 Highland Farm Road, NW, City of Roanoke, immediately adjacent to the lots which are the subject of this rezoning petition. This expansion will include: (1) construction of a 5,000 square foot metal building for purpose of storing inventory and parts used in conjunction with the existing Newbern- Trane business of installing, maintaining and repairing heating and air-conditioning equipment at commercial/industrial/educational facilities throughout southwest Virginia; and (2) additional parking spaces necessary for the employees of and visitors to the Newbern-Trane facility. The Petitioner believes the rezoning of the said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow an existing business to enlarge and improve its existing facilities. The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: That the property will be developed in conformity with the site plan prepared by Vernon, AIA, dated 2/8/95, a copy of which substantial Gifford O. is attached hereto as Exhibit "C," subject to any changes required by the City during site plan review. (2) The building, as shown on the attached site plan (Exhibit "C"), will be of the same design, height, color, and materials as the existing brown, metal, pre-engineered building currently located on the property to the rear of the corporate offices. (3) There will be no outside storage or display of materials or inventory on the site. (4) (5) (6) (7) No signs other than directional signs will be used on the site. A buffer of at least thirty (30) feet, incorporating as many of the existing trees as possible, will be established and maintained on the site along the southerly and westerly property lines and will be supplemented where necessary with pines or other evergreen trees or shrubs in order to provide effective visual screening from the adjoining golf course as well as Route 581. That if no building permit has been issued and no construction commenced within three (3) years from the date of final rezoning approval, the zoning shall revert to RM2 without further action by City Council. That the building to be constructed by Petitioner will be used for storage of heating and air conditioning parts and supplies. Attached hereto as Exhibit "D" are the names, addresses and tax numbers of the owner or owners of all lots or immediately adjacent to and immediately across a street from the property to be rezoned. property or road W~EREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Dated: March 3, 1995 Respectfully submitted, NEWBERN PROPERTIES, L.P. David C. Helscher, Esq. Alton B. Prillaman, Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (703) 989-0000 4 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk February 27, 1995 File #51 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from David C. Helscher, Attorney, representing Newbern Properties, L.P., requesting that a tract of land located at 2343 Highland Farm Road, N. W., containing 1.46 acre, more or less, described as Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, N. W., Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, p~ Mary F. Parker, CMC/AAE City Clerk MFP: sm r/newbern Eno. po: The Honorable Mayor and Members of the Roanoke City Council David C. Helscher, Attorney, P. O. Box 20487, Roanoke, Virginia 24018-0049 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Taievi, Assistant City Attorney AMENDED PETITION IN RE: TO: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Rezoning of tracts of land lying in the City of Roanoke, more particularly described as Lot 1, Block 20 and Lot 2, Block 20, Tuckawana Circle, NW, Arrow Wood Subdivision, Tax Map numbers 6472001 and 6472002, respectively, from RM2 to LM, such rezoning to be subject to certain conditions. THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF CITY OF ROANOKE: THE The Petitioner, Newbern Properties, L.P., has contracted to purchase from The Fairways Group, formerly U. S. Golf Properties, L.P., certain land in the City of Roanoke containing approximately 1.46 acres, more or less, located on Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, NW. Said tracts are currently zoned RM2. A map of the property to be rezoned is attached hereto as Exhibit "A." This purchase agreement is subject to the approval of this rezoning petition as evidenced by the Petitioner's offer and The Fairways Group's acceptance, copies of which are attached hereto as Exhibit "B." Pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM2 District to LM District, subject to certain conditions as set forth below, for the purpose of expansion of the existing business located at 2343 Highland Farm Road, NW, City of Roanoke, immediately adjacent to the lots which are the subject of this rezoning petition. This expansion will include: (1) construction of a 5,000 square foot metal building for purpose of storing inventory and parts used in conjunction with the existing Newbern- Trane business of installing, maintaining and repairing heating and air-conditioning equipment at commercial/industrial/educational facilities throughout southwest Virginia; and (2) additional parking spaces necessary for the employees of and visitors to the Newbern-Trane facility. The Petitioner believes the rezoning of the said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow an existing business to enlarge and improve its existing facilities. The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: (1) (2) (3) That the property will be developed in substantial conformity with the site plan prepared by Gifford O. Vernon, AIA, dated 2/8/95, a copy of which is attached hereto as Exhibit "C," subject to any changes required by the City during site plan review. The building, as shown on the attached site plan (Exhibit "C"), will be of the same design, height, color, and materials as the existing brown, metal, pre-engineered building currently located on the property to the rear of the corporate offices. There will be no outside storage or display of materials or inventory on the site. (4) There will be no additional advertising signage on the site. (5) A buffer of at least thirty (30) feet, incorporating as many of the existing trees as possible, will be established and maintained on the site along the southerly and westerly property lines and will be supplemented where necessary with pines or other evergreen trees or shrubs in order to provide effective visual screening from the adjoining golf course as well as Route 581. (6) That if no building permit has been issued and no construction commenced within three (3) years from the date of final rezoning approval, the zoning shall revert to RM2 without further action by City Council. (7) That the building to be constructed by Petitioner will be used for storage of heating and air conditioning parts and supplies and for parking. Attached hereto as Exhibit "D" are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the property to be rezoned. W~EREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Dated: February 24, 1995 Respectfully submitted, NEWBERN PROPERTIE~, L.P. By: _ Of Counsel David C. Helscher, Esq. Alton B. Prillaman, Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (703) 989-0000 4 REZONE FROM RM2 to LM EXHIBIT B MEMORANDUM TO: FROM: SUBJECT: DATE: Mr. Al Prillaman Charles K. Staples Countu'side Lots i and 2 December 12, 1994 In response to your letter of November 16, 1994, please be advised that Jess Newbern and I have a~reed_ to a purchase price of $22.500 per acre:, subject to Lots #1 and #2 b~m_"' 2 rezoned from Residential to Commercial. If you have any questions regarding this matter, please do not hesitate to call. cc: Jess Newbern 9540Center Street · Suite300 · Manassas, Virginia 22110 (7031) 330-5300 · Fax (703) 330-9407 EXHIBIT C J O LL'¥( P ~- LAC,_, FRALIN & PRILLAMAN. P C November 16, 1994 Mr. Charles K. Staples, President The Fairways Group 9540 Center Street, Suite 300 Manassas, VA 22110 Re: Jess Newbern Countryside Lots 1 and 2 Dear Mr. Staples: i have, this morning, spoken with Jess Newbern with regard to the purchase of Lots 1 and 2, Block 20 Arrowood Subdivision at Highland Farm Road, Tuckawana Circle, City of Roanoke, and having Tax Maps Numbers 6472001 and 6472002. The purchase price is to be $22,500 per acre and subject to the Lots being rezoned from Residential to Commercial to meet Mr. Newbern's requirements, if this is a~reeable, please fax your acceptance of the agreement in tbs name of the legal entity that owns the property. Upon receipt of same, I will immediately proceed %o have the property surveyed %o determine the exact acreage and commence the rezoning %o effect a closing. If you have any questions reference this matter, please call me immediately. gpm Sincerely, JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. Alton ~. Prillaman c: Jess Newbern EXHIBIT D ADJOINING PROPERTY OWNER LIST In re: Newbern Properties, L.P. Official Tax Map No. 6472003 6472004 6472005 6472301 6472302 6471908 6471813 Property Owner Name and Address The Fairways Group, formerly U S Golf Properties, L. P. 9540 Center Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE Newbern Properties, L.P. c/o Jess Newbern, III P. O. Box 7351 Roanoke, VA 24019 The Fairways Group, formerly U S Golf Properties, L. P. 9540 Cen~er Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Newbern Properties, L.P., property located on Tuckawana Circle, ) Tax Nos. 6472001 and 6471001 from RM-2 to LM, conditional )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 17th day of February, 1995, notices of a public hearing to be held on the 1st day of March, 1995, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Owner. Agent or Occupant 6472301 Petitioner 6471813 6471908 6472003 6472004 6472005 6472302 U.S. Golf Properties 9540 Center Street, Suite 300 Manassas, VA 22110 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 17th day of February, 1995. tary P~blic My Commission Expires: ~-~,~.~ ~,~ /.e.q.5" NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, March 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Newbern Properties, L.P., represented by David C. Helscher, attorney, that property located on Tuckawana Circle, N.W., and described as Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, February 14, 1995 and Tuesday, February 21, 1995 Please bill David C. Helscher, Esq. Jolly Place Fralin and Prillaman 3912 Electric Road, S.W. Roanoke, VA 24018-0049 (703) 989-0000 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F, PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy Cit'v Clerk February 9, 1995 File #51 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from David C. Helscher, Attorney, representing Newbern Properties, L.P., requesting that a tract of land located at 2343 Highland Farm Road, N. W., containing 1.46 acre, more or less, described as Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, N. W., Arrow Wood Subdivision, Official Tax Nos. 6472001 and 6472002, be rezoned from RM-2, Residential Multi-family, Medium Density District, to LM, Light Manufacturing District, subject to certain conditions proffered by the petitioner. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm r/newbern Enc. pc: The Honorable Mayor and Members of the Roanoke City Council David C. Helscher, Attorney, P. O. Box 20487, Roanoke, Virginia 24018-0049 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Stsven J. Talevi, Assistant City Attorney IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Rezoning of tracts of lan~-~tying--~n the City of Roanoke, more particularly described as Lot 1, Block 20 and Lot 2, Block 20, Tuckawana Circle, NW, Arrow Wood Subdivision, Tax Map numbers 6472001 and 6472002, respectively, from RM2 to LM, such rezoning to be subject to certain conditions. TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL CITY OF ROANOKE: OF THE The Petitioner, Newbern Properties, L.P., has contracted to purchase from The Fairways Group, formerly U. S. Golf Properties, L.P., certain land in the City of Roanoke containing approximately 1.46 acres, more or less, located on Lot 1, Block 20, and Lot 2, Block 20, Tuckawana Circle, NW. Said tracts are currently zoned RM2. A map of the property to be rezoned is attached hereto as Exhibit "A." This purchase agreement is subject to the approval of this rezoning petition as evidenced by the Petitioner's offer and The Fairways Group's acceptance, copies of which are attached hereto as Exhibit "B." Pursuant to § 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from RM2 District to LM District, subject to certain conditions as set forth below, for the purpose of expansion of the existing business located at 2343 Highland Farm Road, NW, City of Roanoke, immediately adjacent to the lots which are the subject of this rezoning petition. This expansion will include: (1) construction of a 5,000 square foot metal building for purpose of storing inventory and parts used in conjunction with the existing Newbern- Trane business of installing, maintaining and repairing heating and air-conditioning equipment at commercial/industrial/educational facilities throughout southwest Virginia; and (2) additional parking spaces necessary for the employees of and visitors to the Newbern-Trane facility. The Petitioner believes the rezoning of the said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will allow an existing business to enlarge and improve its existing facilities. The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: (1) That the property will be developed in substantial conformity with the site plan prepared by Gifford O. (2) (3) Attached hereto tax numbers of the Vernon, AIA, dated 2/8/95, a copy of which is attached hereto as Exhibit "C," subject to any changes required by the City during site plan review. That if no building permit has been issued and no construction commenced within three (3) years from the date of final rezoning approval, the zoning shall revert to RM2 without further action by City Council. That the building to be constructed by Petitioner will be used for storage of heating and air conditioning parts and supplies and for parking. as Exhibit "D" are the names, addresses and owner or owners of all lots or property 2 immediately adjacent to and immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Dated: ~ ~ , 1995 Respectfully submitted, NEWBERN PROPERTIES, L.P. By: Of ~ouns%l David C. Helscher, Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (703) 989-0000 EXHIBIT A REZONE FROM RM2 to LM EXHIBIT B MEMORANDUM TO: FROM: SUBJECT: DATE: Mr. A1 Prillaman Charles K. Staples Countryside Lots 1 and 2 December 12, 1994 In response to your letter of November 16, 1994, please be advised that Jess Newbern and I have agreed to a purchase price of $22,500 per acre; subject to Lots gl and #2 being rezoned from Residential to Commercial. If you have any questions regarding this matter, please do not hesitate to call. cc: Jess Newbern \country\prill.mem 9540Center Street · Suite300 · Manassas, Virginia 22110 · (703)330-5300 · Fax (703)330-9407 LAW O~FICE$ JOLLY, PLACE, FRALIN & PRILLAMAN, P C. ROANOKE, VIRGINIA 2~4018-4564 November 16, 1994 Mr. Charles K. Staples, President The Fairways Group 9540 Center Street, Suite 300 Manassas, VA 22110 Re: Jess Newbern Countryside Lots 1 and 2 Dear Mr. Staples: I have, this morning, spoken with Jess Newbern with regard to the purchase of Lots 1 and 2, Block 20 Arrowood Subdivision at Highland Farm Road, Tuckawana Circle, City of Roanoke, and having Tax Maps Numbers 6472001 and 6472002. The purchase price is to be $22,500 per acre and subject to the Lots being rezoned from Residential to Commercial to meet Mr. Newbern's requirements. If this is agreeable, please fax your acceptance of the agreement in the name of the legal entity that owns the property. Upon receipt of same, I will immediately proceed to have the property surveyed to determine the exact acreage and commence the rezoning to effect a closing. If you have any questions reference this matter, please call me immediately. gpm Sincerely, JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. Alton 13. Prillaman c: Jess Newbern EXHIBIT C L ~ PROPOSED NEW ACCESS EXHIBIT D ADJOINING PROPERTY OWNER LIST In re: Newbern Properties, L.P. Official Tax Map No. 6472003 6472004 6472005 6472301 6472302 6471908 6471813 Property Owner Name and Address The Fairways Group, formerly U S Golf Properties, L. P. 9540 Center Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE Newbern Properties, L.P. c/o Jess Newbern, III P. O. Box 7351 Roanoke, VA 24019 The Fairways Group, formerly U S Golf Properties, L. P. 9540 Center Street, Suite 300 Manassas, VA 221101 SAME AS ABOVE SAME AS ABOVE MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #514 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am enclosing copy of Ordinance No. 32433-042495, for recordation in your office, vacating, discontinuing and closing the remaining section of a cul-de-sac at the end of Wynne Road, which adjoins Electric Road, S.W. Ordinance No. 32433-042495 was adopted by the Council of the City of Roanoke on first reading on Monday, April 10, 1995, also adopted by the Council on second reading on Monday, April 24, 1995, and will take effect ten days following the date of its second reading. Sincerely, 1~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: John H. Young, Attorney, Moss & Rocovich, P. O. Box 13606, Roanoke, Virginia 24035 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 27, 1995 File #514 John H. Young, Attorney Moss & Rocovich P. O. Box 13606 Roanoke, Virginia 24035 Dear Mr. Young: I am enclosing copy of Ordinance No. 32433-042495 vacating, discontinuing and closing the remaining section of a cul-de-sac at the end of Wynne Road, which adjoins Electric Road, S. W. Ordinance No. 32433-042495 was adopted by the Council of the City of Roanoke on first reading on Monday, April 10, 1995, also adopted by the Council on second reading on Monday, Apd124, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: QLC Land Trust, c/o Ms. Brenda Black, P. O. Box 13606, Roanoke, Virginia 24035 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, The 24th day of April, 1995. No. 32433-042495. VIRGINIA, AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, John G. Rocovich, Jr., Trustee of QLC Land Trust, filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by S30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council on April 10, 1995, after due and timely notice thereof as required by S30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That remaining section of the cul-de-sac at the end of Wynne Road, which adjoins Electric Road, S.W., be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's submitting to the City, receiving approval of, and recording a subdivision plat, 2 providing for the disposition of the land within the right-of-way, to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivisioq, of the City Code, and providing for the retention of appropriate easements, together with the right of public passage over the same, for the purpose of construction, repair and general maintenance of any and all utilities that may exist within said right-of-way; and in the event these conditions have not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within twelve (12) months from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FINALLY ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of John G. Rocovich, Jr., Trustee of QLC Land Trust, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. Roanoke City Planning Commission April 10, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Application of John G. Rocovich, Jr., Trustee of QLC Land Trust, represented by John H. Young, attorney, to close and permanently vacated a certain portion of Wynne Road, S.W. Portion of W_vnne Road. S,W., as requested for closure, was dedicated to Roanoke County in 1956 as a part of a larger subdivision (see attached subdivision plat). ~ for the right-of-way of Route 419 separated the subject portion of Wynne Road from the remainder of the original subdivision in 1963. Section 0fWvnne Road. S.W., as requested for closure, was annexed into the City in 1976. Road section is undeveloped and is situated at a grade that is approximately 15 to 20 feet higher than any adjacent street. Road section currently serves as an adjunct to the applicant's property. II. Current Situation: Apolicant desires to fully incomorate the land within this residual section of road into the boundaries of his remaining property and to thereby remove and eliminate this undeveloped (paper) roadway as an encumbrance upon his property (tax nos. 5130511 through 5130515, inclusive). See attached subdivision plat. City has no current or future plans to use this section of Wynne Road, S.W. Limited size, location and grade of the road section renders it as an isolated and impractical connection to any other adjacent City street. Room162 MunicipalBuilding 215ChurchAvenue, S,W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 Plannin~ Commission public hearing was held on March 1, 1995. There was no one present in support of or opposition to the request. III. Issues: C. Utilities within the public right-of-way. D. Creation of a dead-end street. E. Land use. F. Relationship to the comprehensive plan. IV. Alternatives: City Council approve the applicant's request to close and permanently vacate the described section of Wynne Road, S.W., subject to certain conditions outlined in Section V. of this report. ~. Closure and vacation of the subject road section will have no impact on the surrounding neighborhood. Traffic impact. Closure and vacation of the subject road section will have no impact on traffic in the area. Utilities within the right-of-way. Appalachian Power Company has facilities in this portion of Wynne Road, S.W., and will need to retain right-of-way in this area. Creation ora dead-end street. Closure and vacation will not create a dead- end street. Land use. Vacation of the subject roadway section will create a substandard lot in the City. Plat of subdivision should be required to properly effect changes in street and property lines. Relationship to the comvrehensive plan. Request is consistent with the intent of the comprehensive plan that available land should be used in the most appropriate manner. Members of Council Page 3 City Council deny the applicant's reauest to close and permanently vacate the described section of Wynne Road, S.W., subject to certain conditions outlined in Section V. of this report. 1. ~ will not be an issue. 2. Traffic imnact, will not be an issue. 3. Utilities within the fight-of-way will have to be retained. 4. Creation of a dead-end street will not be an issue Land use. Land within the roadway section has remained in a non- productive state for many years. Denial of the applicant's request will leave the land within the right-of-way in a non-productive and negative status. Relationship to the comprehen8iv? plan. Denial of the applicant's request would be inconsistent with the intent of the comprehensive plan that available land should be used in the most appropriate manner. City has no current or future needs or plans to use the subject section of street. Applicant can utilize the land within the road right-of-way in a more productive manner. By a vote of 6-0 (Mr. Hill absent) the Planning Commission recommended approval of Alternative A thereby recommending that City Council approve the applicant's request to close and vacate the described section of Wynne Road, S.W., subject to the following conditions: The applicant shall submit to the City for its review and approval, receive approval of, and record with the Clerk of the Roanoke City Circuit Court, a subdivision plat, providing for the following: The disposition of the land within the right-of-way to be vacated in a manner consistent with the requirements of Chapter 31, Subdivision. of the Code of the City of Roanoke, (1979), as amended. 2. The retention of appropriate easements, together with the fight-of-public Members of Council Page 4 passage over the same, for surface and subsurface installation and maintenance of any and all existing utilities that may be located in the subject right-of-way. Ifa plat of subdivision is not approved by the City and recorded by the applicant within a period of 12 months from the date of the adoption of the ordinanci~ for the closure of the subject right-of-way, then said ordinance shall be null and void with no further action by City Council being necessary. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission IRM:ERT:mpf attachments cc: Assistant City Attorney Director of Public Works City Engineer Building Commissioner Petitioner's Attorney MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703} 981.2541 SANDRA H. EAKIN Deputy City Clerk February 7, 1995 File #§14 Carolyn Hayes-Coles, Chairperson City plunning Commission 1501 Cove Road, N. W. Roanoke, Virginln 24017 Dear Ms. Coles: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an application from John H. Young, Attorney, representing John G. Rocovlch, Jr., Trustees of QLC Land Trust, requesting that the remnlnlng portion of a cul-de-sac at the end of Wynne Road, S. W., which adjoins Electric Road and property owned by the applicant, be permanently vacated, discontinued and closed. Sincerely, MFP:sm a/QLC Eno. Max~ F. Parker, CMC/AAE City Clerk The Honorable Mayor and Members of the Roanoke City Council John H. Young, Attorney, Moss & Rocovich, First Union Tower, P. O. Box 13606, Roanoke, Vtrgi,ia 24035 John R. Marlles, Agent, City plsnnt,~,g Commission Martha P. Fr~nklln, Secretary, City Plannin~ Commission Ronnld H. Miller, Buildtng Comminsioner Steven J. Talevi, Assistant City Attorney t!, , .zr,. i! · IN THE COUNCIL OF THE CITY OF ROANOKe, '95 VIRGINIA IN RE: Application of John G. Rocovich, Jr.,) Trustee of QLC Land Trust for the ) Vacation of part of a cul-de-sac ) M~MBERS OF COUNCIL: APPLICATION FOR VACATION OF CUL-DE-SAC AT THE END OF WYI~RE ROAD John G. Rocovich, Jr., Trustee of QLC Land Trust, by Counsel, applies to have the remaining portion of the cul-de-sac at the end of Wynne Road, which adjoins Electric Road and the applicant.s property in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to virginia Code Section 15.1-364 a]ld Section 30-14, Code of the City of Roanoke (1979), as amended. This portion of Wy~ne Road is more particularly described as follows: BEGINNING at a POINT OF REFERENCE a right-of-way monument found being 35 ft. east of centerline station 62+84 of Virginia State Route 419 as sho~x~ on sheet 10 of the State Highway Project C419-080-104, RWt01; THENCE along the east right-of-way of said Route 419, S. 10 degs. 48' 53" W. 1.18 ft. to the POINT OF BEGINNINg, being a point of curvature; thence with a curve to the right having a radius of 40 ft. passing at 63.91 ft. of arc a found VDOT highway monument for a total arc d/stance of 150.37 ft., having a delta o~ 215 degs. 23~ 09" and whose chord bears S. 10 degs. 48. 53" W. 76.22 ft. to a point on the said east right-of-way of ROute 419; thence along said east right-of-way N. 10 degs. 48. 53# E. 76.22 ft. to the POINT OF BEGINNING, and containing 3,471 square feet as shown on a survey by B&lzer a~d Associates, Inc., dated Aug,/st 22, 1991, and revised September 10, 1991, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, virginia, in Deed Book 1645, page 1788. BEING a portion of the right-of-way ded/cated as Wynne Road as shown on the Plat of Section I of Southdowns, recorded in the Clerk's Office of the Circuit Court of the County of Roanoke, Virg~-ta, in Plat Book 3, page 205. John G. Rocovich, Jr., Trustee of QLC Land Trust, states that the grounds for this application are as follows: 1. The Commonwealth of virginia property known as Virginia Route 419, or Electric Road, adjoins the property to be vacated on the West, and the Commonwealth of virginia can be notified of this application by a notice addressed to Mr. J. A. Echols, Resident Engineer, Virginia Department of Tran~portation, p. O. Box 3071, Salem, VA 24153. 2. The applicant, John G. Rocovich, Jr., Trustee of. QLC Land Trust, o~rns the property adjoining the property to be vacated on all other sides. 3. The property to be vacated was dedicated as a street by a subdivision plat recorded in Roanoke Cou~ty, Virginia in 1956. In 1963, it was cut off from the remainder of Wy~ne Road by the condemnation of the right of way for Route 419. Subsequently the area was ~exed to the City of Roaxloke. 4. The ~xade of Route 419 is some 10 to 15 feet below the ~rade of W~-~ Road and WS~lne Road was therefore blockaded on the west side of Route 419. The portion to be vacated has been completely ~--ccesable from the portion of wy~-e Road lying on the west of Route 419 since Route 419 was constructed. It is unpaved and incL%stin~uishable on the ground from the remainder of applicant' s resident/al property. 5. The applicant desires to have th/s paper street closed so tha't the applicant can fully incorporate the property to be -3- vacated into its remaining residential property. WHEREFORE, John G. Rocovich, Jr., Trustee of QLC Land Trust respectfully requests that the above described portion of Wynne Road be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and Section 30- 14, Code of the City of Roanoke (1979), as amended. John H. Young of Counsel Moss & Rocovich First Union Tower P. O. Box 13606 Roanoke, Virginia 24035 Dated: Februax-y 1, 1995. Respectfully submitted, John G. Rocovich, Jr., Trustee. Of QLC Land Trust ~f ~ d d Street section requested for )roposed Closure Wynne Road Cul-de-sac MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 March 23, 1995 File #514 SANDRA H. EAKIN Deputy City Clerk John H. Young, Attorney Moss & Rocovich First Union Tower P. O. Box 13606 Roanoke, Virginia 24035 Dear Mr. Young: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, Apdl 6, 1981, I have advertised a public hearing for Monday, Apd110, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of QLC Land Trust that the remaining portion of a cul-de-sac at the end of Wynne Road, S. W., which adjoins Electric Road, be permanently vacated, discontinued and closed. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for closure. Please review the documents and if you have questions, you may contact Staven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. It will be necessary for you or a representative to be present at the April 10 public hearing. Failure to appear could result in a deferral of the request for closure until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. F~-.[[.): VIT '-I)THOR I ZED C(;R- :Silo 1,ilS i S F//,L~ ! I r/~i,F P, i L 1995 bIL~ -TLx: NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, April 10, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently abandon, vacate, discontinue and close the following public right- of-way: The remaining portion of the cul-de-sac at the end of Wynne Road, which adjoins Electric Road. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 22nd. day of March , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, March 24, 1995, and once on Friday, March 31, 1995. Send publisher's affidavit: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 John H. Young, Attorney Moss and Rocovich P. O. Box 13606 Roanoke, Virginia 24035 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 l-1536 lelephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk February 7, 1995 File #514 Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an application from John H. Young, Attorney, representing John G. Rocovich, Jr., Trustees of QLC Land Trust, requesting that the remaining portion of a cul-de-sac at the end of Wynne Road, S. W., which adjoins Electric Road and property owned by the applicant, be permanently vacated, discontinued and closed. Ma~rv F .~pmSincerely, ~ CM~C/AA~E ary . arker, City Clerk MFP: sm a/QLC Eno o pc: The Honorable Mayor and Members of the Roanoke City Council John H. Young, Attorney, Moss & Rocovich, First Union Tower, P. O. Box 13606, Roanoke, Virginia 24035 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Application of John G. Rocovich, Jr.,) Trustee of QLC Land Trust for the ) Vacation of part of a cul-de-sac ) APPLICATION FOR VACATION OF CUL-DE-SAC AT THE END OF WYNNEROAD MEMBERS OF COUNCIL: John G. Rocovich, Jr., Trustee of QLC Land Trust, by Counsel, applies to have the remainin9 portion of the cul-de-sac at the end of Wynne Road, which adjoins Electric Road and the applicant's property in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This portion of WyD_ne Road is more particularly described as follows: BEGINNING at a POINT OF REFERENCE a right-of-way monument found being 35 ft. east of centerline station 62+84 of Virginia State Route 419 as shown on sheet 10 of the State Highway Project C419-080-104, RW201; THENCE along the east right-of-way of said Route 419, S. 10 degs. 48' 53" W. 1.18 ft. to the POINT OF BEGINNING, being a point of curvature; thence with a curve to the right having a radius of 40 ft. passing at 63.91 ft. of arc a found VDOT highway monument for a total arc distance of 150.37 ft., having a delta of 215 degs. 23' 09" and whose chord bears S. 10 degs. 48' 53" W. 76.22 ft. to a point on the said east right-of-way of Route 419; thence along said east right-of-way N. 10 degs. 48' 53" E. 76.22 ft. to the POINT OF BEGINNING, and containing 3,471 square feet as shown on a survey by Balzer and Associates, Inc., dated August 22, 1991, and revised September 10, 1991, and recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Deed Book 1645, page 1788. BEING a portion of the right-of-way dedicated as Wynne Road as shown on the Plat of Section i of Southdo~rns, recorded in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 3, page 205. -2- John G. Rocovioh, Jr., Trustee of QLC Land Trust, states that the grounds for this application are as follows: 1. The Commonwealth of Virginia property known as Virginia Route 419, or Electric Road, adjoins the property to be vacated on the West, and the Commonwealth of virginia can be notified of this application by a notice addressed to Mr. J. A. Echols, Resident Engineer, Virginia Department of Transportation, p. O. Box 3071, Salem, VA 24153. 2. The applicant, John G. Rocovich, Jr., Trustee of-QLC Land Trust, owns the property adjoining the property to be vacated on all other sides. 3. The property to be vacated was dedicated as a street by a subdivision plat recorded in Roanoke County, Virginia in 1956. In 1963, it was cut off from the remainder of Wynne Road by the condemnation of the right of way for Route 419. Subsequently the area was annexed to the City of Roanoke. 4. The grade of Route 419 is some 10 to 15 feet below the grade of Wynne Road and Wynne Road was therefore blockaded on the west side of Route 419. The portion to be vacated has been completely inaccesuble from the portion of Wynne Road lying on the west of Route 419 since Route 419 was constructed. It is unpaved and indistinguishable on the ground from the remainder of applicant's residential property. 5. The applicant desires to have this paper street closed so that the applicant can fully incorporate the property to be -3- vacated into its remainin9 residential property. WHEREFORE, John G. Rocovich, Jr., Trustee of QLC Land Trust respectfully requests that the above described portion of Wyrine Road be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code Section 15.1-364 and Section 30- 14, Code of the City of Roanoke (1979), as amended. John H. Young Of Counsel Moss & Rocovich First Union Tower P. O. Box 13606 Roanoke, Virginia 24035 Dated: February 1, 1995. Respectfully submitted, John G. Rocovich, Of ~LC Land Trust Jr., Trustee. TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE CLOSURE REQUEST OF: QLC Land Trust request for closure of cul .-de-sac at end of Wynne ), Road, S.W. )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as mended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mall on the 17th day of February, 1995, notices of a public hearing to be held on the 1st day of March, 1995, on the closure captioned above to the owner or agent of the parcels listed below at their last known address: Owner. Agent or Occupant 5130512 5130513 5030514 QLCLandTrust c/o Brenda Black P. O. Box 13606 Roanoke, VA 24035 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 17th day of February, 1995. Notary Public My Commission Expires: NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: '~5 . I~.~ . '~.t, The Roanoke City Planning Commission will hold a public hearing on Wednesday, March 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from John G. Rocovich, Jr., Trustee of QLC Land Trust, represented by John H. Young, Attorney, that the remaining portion of the cul-de-sac at the end of Wynne Road, S.W., adjacent to properties bearing Official Tax Nos. 5130514, 5130512 and 5130513, be permanently vacated, discontinued and closed. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, February 14, 1995 and Tuesday, February 21, 1995 Please bill John H. Young of Counsel Moss & Rocovich First Union Tower P. O. Box 13606 Roanoke, VA 24035 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254! SANDRA H. EAKIN Depu y City Clerk April 27, 1995 File #60-72-318 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, April 24, 1995, you were requested to report to Council during fiscal year 1995-96 budget study with recommendations in regard to future funding guidelines for cultural and human service agencies. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget