HomeMy WebLinkAboutCouncil Actions 05-08-95WHITE
32445
REGULAR WEEKLY SESSION
ROANOKE CITY CO UNCIL
CITY COUNCIL CHAMBER
May 8, 1995
2:00p. m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. An Present
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
ANNOUNCEMENTS:
The Members of Council welcomed all 1995 Student Government
Day participants.
File//175-304-467
SPECIAL PRESENTATIONS:
Proclamation declaring April 30 - May 14, 1995 as
Weeks."
File #3-336
Proclamation declaring Wednesday, May 31, 1995 as ~
Da_v.
File #3-142
Election of two Trustees to the Roanoke City School Board for terms of
three years each, commencing July 1, 1995 and ending June 30, 1998. The
following persons were interviewed by the Council on Thursday, April 27, 1995:
C. Nelson Harris
Martin D. Jeffrey
Melinda J. Payne
C. Nelson Harris was reelected and Melinda & Payne was elected as
Trustees of the Roanoke City School Board for terms of three years, each,
commencing July 1, 1995 and ending June 30, 1998.
File 015-110-467
**
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
C-1
Minutes of the regular meeting of City Council held on Monday,
February 13, 1995; the special meeting held on Saturday, February 18, 1995;
and the regular meeting held on Monday, February 27, 1995.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION:
File #110-132
Concur in request for Council to convene in
Executive Session to discuss vacancies on
various authorities, boards, commissions and
committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-3
A communication from Vice-Mayor John S. Edwards, Chairperson, City
Council's Personnel Committee, requesting an Executive Session to discuss
personnel matters with regard to annual performance appraisals of City Council
Appointed Officers, pursuant to Section 2.1-344 (A)(1), Code of V/rginia
(1950), as amended.
RECOMMENDED ACTION:
File #1-38-83-104-132-162-184-280
Concur in request for Council to convene
in Executive Session to discuss person-
nel matters with regard to annual perfor-
mance appraisals of City Council
Appointed Officers, pursuant to Section
2.1-344 (A)(1), Code of Virginia
(1950), as amended.
C-5
C-6
Annual status report of the City Manager with regard to the City of
Roanoke Affirmative Action Program.
RECOMMENDED ACTION: Receive and file.
File #184-202-411
A communication from James G. Harvey, II, tendering his resignation as
a commissioner of the Hotel Roanoke Conference Center Commission, effective
immediately.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-247-258 the resignation with regret.
A communication from Beverly James tendering her resignation as the
Hotel Roanoke Conference Center Commission's designee to the Board of
Directors of the Roanoke Valley Convention and Visitors Bureau, effective
May 1, 1995.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-247-258-293 the resignation with regret.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Presentation by Virginia Western Community College with regard to
appropriation of funds for a facilities development project on the Colonial
Avenue campus. Dr. Charles L. Downs, President, Virginia Western
Community College.
Dr. Downs requested appropriations in the amount of $5,746.00 for
student scholarships and $72,320.00 for site development at Virginia
Western Community College. The matter was referred to the City
Manager for report and recommendation to Council.
File #60-467
o
b. OTHER HEARINGS OF CITIZENS:
Ms. Lisa S. Updike, 2519 Windsor Avenue, S. W., expressed concern
over the impending demolition of the classroom section at Jackson
Middle School. The remarks were referred to the Roanoke City
School Board for appropriate response.
File #66-467
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
a. CITY MANAGER:
1. A report with regard to the proposed fiscal year 1995-96 U. S.
Department of Housing and Urban Development (HUD)
Entitlement Consolidated Plan and Budget. (10 minutes)
Received and filed.
File #60-72-178-236
ITEMS RECOMMENDED FOR ACTION:
2. A report recommending execution of Change Order No. 3, in the
amount of $33,314.00, to the contract with H. Hamner Gay & Co.,
Inc., for Carvins Cove Filter Plant Improvements, Phase II,
Contract B-1.
Adopted Ordinance No. 32445-050895. (7-0)
File #183-468-472-514
A report recommending authorization to execute individual
contracts for demolition of specific buildings which have been
declared by the Building Commissioner to be public nuisances and
unsafe; and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 32446-050895. (7-0)
File #32-60-95-236
A report recommending adoption of a measure amending
Ordinance No. 32428-041095 to correct the name of the successful
bidder for alterations and additions at the Mekose Branch Library
from Lucas Construction Co. to R. L. Lucas Construction, Inc.
doing business as Lucas Construction Co.
Adopted Ordinance No. 32447-050895. (7-0)
File #323
A report recommending approval of a request of The Roanoke
Rush, a semi-professional football team, to reduce rental fees for
use of Victory Stadium; and execution of the appropriate contract.
Adopted Ordinance No. 32448 on first reading. (7-0)
File #58-67-122-169-388
A report recommending appropriation of $59,323.00 to provide
funds for the purchase of one new ambulance for use by the
Emergency Medical Services department.
Adopted Budget Ordinance No. 32449-050895. (7-0)
File #45-60-270-354-361-472
A report recommending execution of an amendment to the contract
with the City of Salem and the County of Roanoke for the
integrated automated library system to allow the County of
Botetourt to participate in said system.
6
Adopted Resolution No. 32450-050895. (7-0)
File #166-301-323-472
6. REPORTS OF COMMITTEES:
A report of the committee appointed to tabulate bids received for asphalt
concrete overlays and pavement profiling of various streets within the
City of Roanoke, recommending award of a contract to L. H. Sawyer
Paving Co., Inc., in the total amount of $1,411,105.40; and appropriation
of funds in connection therewith. Council Member William White, Sr.,
Chairperson.
Adopted Budget Ordinance No. 32451-050895 and Ordinance No.
32452-050895. (7-0)
File #20-60-270-468-514
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 32442, on second reading, authorizing the lease of certain
City-owned property to Richard B. Jeter and Ned B. Jet,r, upon certain
terms and conditions.
Adopted Ordinance No. 32442-050895. (7-0)
File #44-58-166-373-468
A Resolution reco~izing and commending the meritorious services
rendered to the Roanoke Valley by Victoria Bond, conductor of the
Roanoke Symphony Orchestra.
Adopted Resolution No. 32453-050895. (7-0)
File #80-261
7
A Resolution expressing regrets at the loss of the Old First Baptist Church
building as the result ora tragic fire on April 22, 1995.
Adopted Resolution No. 32454-050895. (7-0)
File #70-80-165-215-216
A certificate of the Director of Finance advising that funds required for
the 1995-96 General Fund, Water Fund, Sewage Treatment Fund, Civic
Center Fund, Transportation Fund, Nursing Home Fund, City Information
Systems Fund, Materials Control Fund, Management Services Fund,
Utility Line Services Fund, Fleet Management Fund, and School Fund
budgets will be available for appropriation.
Received and t'fled.
File #27-44-45-60-192-268-299-301-331-361-467-468
An Ordinance adopting the annual General Fund Appropriation of the
City of Roanoke for the fiscal year be~nning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32455-050895. (7-0)
File #60
An Ordinance adopting the annual Water Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32456-050895. (7-0)
File #60-468
An Ordinance adopting the annual Sewage Treatment Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995, and
ending June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32457-050895. (7-0)
File #2%60
An Ordinance adopting the annual Civic Center Fund Appropriation of the
City of Roanoke for the fiscal year beginning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32458-050895. (7-0)
File #60-192
An Ordinance adopting the annual Transportation Fund Appropriation of
the City of Roanoke for the fiscal year beginning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32459-050895. (7-0)
File 60-331
An Ordinance adopting the annual Nursing Home Fund Appropriation of
the City of Roanoke for the fiscal year be~nning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32460-050895. (7-0)
File #44-60
An Ordinance adopting the annual City Information System Fund
Appropriation of the City of Roanoke for the fiscal year be~nning July 1,
1995, and ending June 30, 1996; and declaring the existence of an
emergency.
Adopted Ordinance No. 32461-050895. (7-0)
File 060-301
An Ordinance adopting the annual Materials Control Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995, and
ending June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32462-050895. (7-0)
File #45-60
9
An Ordinance adopting the annual Management Services Fund
Appropriation of the City of Roanoke for the fiscal year beginning July 1,
1995, and ending June 30, 1996; and declaring the existence of an
emergency.
Adopted Ordinance No. 32463-050895. (7-0)
File #60-299
An Ordinance adopting the annual Utility Line Services Fund
Appropriation of the City of Roanoke for the fiscal year beginning July 1,
1995, and ending June 30, 1996; and declaring the existence of an
emergency.
Adopted Ordinance No. 32464-050895. (7-0)
File #60-268
An Ordinance adopting the annual Fleet Management Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995, and
ending June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32465-050895. (7-0)
File #60-361
An Ordinance adopting the annual School Fund Appropriation of the City
of Roanoke for the fiscal year be~nning July 1, 1995, and ending
June 30, 1996; and declaring the existence of an emergency.
Adopted Ordinance No. 32466-050895. (7-0)
File 060-467
An Ordinance to adopt and establish a Pay Plan for officers and
employees of the City, effective July 1, 1995; providing for certain salary
adjustments and merit increases; authorizing annual salary increments for
certain officers and employees for use of private motor vehicles;
authorizing annual salary increments for sworn pohce officers assigned to
the Criminal Investigation Division; authorizing annual salary increments
for certain members of the Fire Depathnent who are certified as
10
Emergency Medical Technicians; authorizing annual salary increments for
certain members of the Fire Department who are members of the Regional
Hazardous Materials Response Team; repealing Ordinance No. 31995-
050994, adopted May 9, 1994, to the extent of any inconsistency; and
providing for an emergency and effective date.
Adopted Ordinance No. 32467-050895. (7-0)
File #1-5-18-38-70-72-79-83-104-162-184-192-280-304-354
A Resolution establishing the rote of compensation for Officers of
Election employed by the Roanoke City Electoral Board.
Adopted Resolution No. 32468-050895. (7-0)
File #40-60
An Ordinance amending and mordaining Section 32-86, Financial
gligib, i~, Code of the City of Roanoke (1979), as amended, by adding
a new subsection (d) increasing fi-om $24,000 to $26,000 the total
combined annual income threshold for qualification for real estate tax
exemption for elderly and disabled persons for the tax year commencing
July 1, 1996; and mending current subsection (d) of Section 32-86,
~, to redesignate such subsection as subsection (e).
Adopted Ordinance No. 32469 on first reading.
File 024-60-79-353
to
A Resolution establishing certain fees for the provision of Emergency
Medical Services.
Adopted Resolution No. 32470-050895. (7-0)
File #60-289-354
An Ordinance estabhshing compensation for the City Manager, City
Attorney, Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year beginning July 1,
1995; and providing for an emergency and an effective date.
See page 13 for action.
11
An Ordinance amending and reordaining Sections 32-275, ~,
and 32-276, ~, of the Code of the City of Roanoke
(1979), as amended, to conform the definitions of certain terms to the
Code of Vir~nia and to provide for an increase in the special tax imposed
on the consumers of telephone service to offset costs athlbutable to the
enhanced 9-1-1 Emergency Telephone System; and providing for an
effective date.
Ordinance No. 32471 was adopted on its first reading. (7-0)
File #24-60-79-188-262-386
**
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
The City Attorney was requested to prepare the proper measure
commending the service of James G. Harvey, II, as Chairperson of
The Hotel Roanoke Conference Center Commission.
File #80-247-258
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARINGS OF CITIZENS:
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared before Council
and commended the Roanoke City Fire and Police Departments for their
investigation of the fire that damaged the Old First Baptist Church
building, and requested that the investigation continue in order to
determine if there are other clues that should be explored. She suggested
that the minor suspect (s) allegedly charged with starting the fire and their
families voluntarily become participants in the Juvenile Fire Center
Counseling Prevention Program and that retired Fire Chief Rawleigh W.
Quarles be hired as a part-time consultant to oversee administration of the
program.
12
Inasmuch as the suspect(s) have been charged with a criminal offense and
it would be inappropriate for the Council to take action at this time, the
Mayor suggested that Ms. Bethel present her proposal to the
Commonwealth's Attorney.
File #5-70-80-215-304
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed Shirley Doherty as a member of the Roanoke Arts Commission
to fill the unexpired term of David D. Guerrero, ending June 30, 1995.
File #15-110-230
Adopted Ordinance No. 32472-050895 establishing compensation for the
City Manager, City Attorney, Director of Finance, Director of Real Estate
Valuation, Municipal Auditor and City Clerk for the fiscal year beginning
July 1, 1995. (6-1, Council Member Wyatt voted no.)
File #1-38-83-104-162-184-280
13
REGULAR WEEKLY SESSION
ROANOKE CITY CO UNCIL
CITY COUNCIL CHAMBER
May 8, 1995
7:00p. m.
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. An Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
WELCOME:
PUBLIC HEARINGS:
A. Public hearing on the request ofBerglund Chewolet, Inc., that a 150-foot
section of Maddock Avenue, N. W., extending in a westerly direction
from Williamson Road, located between lots bearing Official Tax Nos.
3080901, 3080903, 3080812 and 3080814, be permanently vacated,
discontinued and closed. Daniel F. Layman, Jr., Attorney.
Denied. (5-2, Vice-Mayor Edwards and Council Members Bowles,
McCadden, Parrott and Wyatt voted no.)
File #514
Eo
Public heating on the request of Berglund Chewolet, Inc., that three tracts
of land located on the north side of Maddock Avenue, N. W., described
as Official Tax Nos. 3080812, 3080813 and 3080814, be rezoned from
RM-1, Residential Multi-Family, Low Density District, to C-2, General
Commercial District. Daniel F. Layman, Jr., Attorney.
Denied. (5-2, Vice-Mayor Edwards and Council Members Bowles,
McCadden, Parrott and Wyatt voted no.)
File #51
Public hearing on the request of P.W.C., L.L.C., that a tract of land
located at 1017 Curtis Avenue, N. W., described as Lot 12, Block 5,
Airlee Court, Official Tax No. 2190712, be rezoned from RS-3,
Residential Single-Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner. Robert
McNichols, Agent.
Adopted Ordinance No. 32473 on first reading.
Member BOwles voted no.))
File #51
(6-1, Council
Public heating on the request of Duoc Tan Nguyen and Pho Thi Lam that
a tract of land located at 4129 and 4135 Salem Turnpike, N. W.,
described as Official Tax Nos. 6050101 and 6050102, be rezoned from
RS-3, Residential Single-Family District, to CN, Neighborhood
Commercial District, subject to certain conditions proffered by the
petitioners. W. Ben Snead, Jr., Attorney.
Adopted Ordinance No. 32474 on first reading. (7-0)
File #51
Public hearing on the request of Branch Highways, Inc., that a tract of
land located at the northwest terminus of Lynn Brae Drive, N. E. (also
known as Market Square Drive) and abutting the eastern bounclary of
Statesman Park, described as Official Tax No. 7150102, be rezoned from
LM, Light Manufacturing District, to HM, Heavy Manufacturing District,
subject to certain conditions proffered by the petitioner. Donald L.
Wetherington, Attorney.
Adopted Ordinance No. 32475 on first reading. (7-0)
File #51
Public hearing on to the City of Roanoke's 1995-96 Consolidated Plan for
Community Development Block Grants, HOME Investment Parmers~Psit~
and Emergency Shelter Grants funding. W. Robert Herbert,
Manager.
Adopted Resolution No. 32476-050895. (7-0)
File #60-72-178-236
OTHER HEARINGS OF CITIZENS: None.
A petition filed by Mr. Glenn Friedland, 1550 Biuemont Avenue,
S. W., Apartment 138, requesting installation of a four-way stop sign
at the corner of Maiden Lane and Dunmore Street, S. W., was
referred to the City Manager for investigation and report to Council
within 60 days.
File #20-66
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms. Akers:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Budget Ordinance No. 32446-050895
Budget Ordinance No. 32449-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
Ordinance No. 32455-050895
Ordinance No. 32456-050895
Ordinance No. 32457-050895
Ordinance No. 32458-050895
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Ordinance No.
Resolution No.
Resolution No.
32459-050895
32460-050895
32461-050895
32462-050895
32463-050895
32464-050895
32465-050895
32466-050895
32467-050895
32468-050895
32470-050895
Ordinance No. 32472-050895
Resolution No. 32476-050895
Diane S. Akers
May 12, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. rker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Budget Ordinance No. 32446-050895
Ordinance No. 32447-050895
Budget Ordinance No. 32449-050895
Resolution No. 32450-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
No. 32455-050895
No. 32456-050895
No. 32457-050895
No. 32458-050895
No. 32459-050895
No. 32460-050895
No. 32461-050895
No. 32462-050895
No. 32463-050895
No. 32464-050895
No. 32465-050895
No. 32466-050895
Ordinance No. 32467-050895
Resolution No. 32468-050895
Resolution No. 32470-050895
Ordinance No. 32472-050895
Resolution No. 32476-050895
James D. Grisso
May 12, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May12,1995
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the following measures that pertain to your department:
O~inance
O~inance
O~inance
O~inance
Ordinance
Ordinance
O~inance
O~inance
O~inance
O~inance
O~inance
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Budget Ordinance No. 32446-050895
Ordinance No. 32447-050895
Budget Ordinance No. 32449-050895
Resolution No. 32450-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
Resolution No. 32453-050895
Resolution No. 32454-050895
Ordinance No. 32455-050895
No. 32456-050895
No. 32457-050895
No. 32458-050895
No. 32459-050895
No. 32460-050895
No. 32461-050895
No. 32462-050895
No. 32463-050895
No. 32464-050895
No. 32465-050895
No. 32466-050895
Ordinance No. 32467-050895
Resolution No. 32468-050895
Resolution No. 32470-050895
Ordinance No. 32472-050895
Resolution No. 32476-050895
W, Robert Herbert
May 12, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
CMC/AAE
City Clerk
MFP:sm
Enc,
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Ordinance No. 32447-050895
Resolution No. 32450-050895
Ordinance No. 32452-050895
Resolution No. 32453-050895
Resolution No. 32454-050895
Ordinance No. 32466-050895
Ordinance No. 32467-050895
Resolution No. 32468-050895
Resolution No. 32470-050895
Ordinance No. 32472-050895
Resolution No. 32476-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Glenn D. Radcliffe, Director
Human Development
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32442-050895
Ordinance No. 32447-050895
Resolution No. 32450-050895
Ordinance No. 32455-050895
Ordinance No. 32460-050895
Ordinance No. 32461-050895
Ordinance No. 32467-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32449-050895
Resolution No. 32454-050895
Ordinance No. 32455-050895
Ordinance No. 32467-050895
Resolution No. 32470-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Budget Ordinance No. 32446-050895
Ordinance No. 32447-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
Ordinance No. 32467-050895
Resolution No. 32476-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Ordinance No. 32447-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Ellen S. Evans
Construction Cost Technician
Roanoke, Virginia
Dear Ms. Evans:
I am attaching copy of the following measures that pertain to the Engineenng Department:
Ordinance No. 32445-050895
Ordinance No. 32447-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32442-050895
Ordinance No. 32445-050895
Budget Ordinance No. 32447-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
Ordinance
No. 32456-050895
No. 32457-050895
No. 32458-050895
No. 32459-050895
No. 32461-050895
No. 32462-050895
No. 32464-050895
No. 32465-050895
No. 32467-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
D. Darwin Roupe, Manager
General Services
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32447-050895
Budget Ordinance No. 32449-050895
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
Ordinance No. 32462-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Steven L. Walker, Manager
Water Pollution Control Plant
Roanoke, Virginia
Dear Mr. Walker:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32457-042495
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:$m
Enc.
City Clerk's Office
City of Roanoke, V~rginia
May 12, 1995
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32446-050895
Resolution No. 32476-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
H. Daniel Pollock, Housing Development Coordinator
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32467-050895
Ordinance No. 32472-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F, Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Wanda L. Reed, Manager
Emergency Services
Roanoke, Virginia
Dear Ms. Reed:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32449-050895
Ordinance No. 32467-050895
Resolution No. 32470-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995,
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Jesse H. Perdue, Jr., Manager
Utility Line Services
Roanoke, Virginia
Dear Mr, Perdue:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32464-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Bobby E, Chapman, Manager
Civic Center Facilities
Roanoke, Virginia
Dear Mr. Chapman:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32458-050895
Ordinance No. 32467-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Deborah J. Moses, Chief
Billings & Collections
Roanoke, Virginia
Dear Ms. Moses:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32442-050895
Ordinance No. 32467-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Nelson M. Jackson, Manager
Building Maintenance/Custodial Services
Roanoke, Virginia
Dear Mr. Jackson:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32447-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Beverly A. James
City Librarian
Roanoke, Virginia
Dear Ms. James:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32447-050895
Resolution No. 32450-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Kenneth S. Cronin, Manager
Personnel Department
Roanoke, Virginia
Dear Mr. Cronin:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32467-050895
Ordinance No. 32472-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Robert F. Hyatt, Manager
Nursing Home
Roanoke, Virginia
Dear Mr. Hyatt:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32451-050895
Ordinance No. 32452-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
James A. McClung, Manager
Fleet and Solid Waste Management
Roanoke, Virginia
Dear Mr. McClung:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32449-050895
Ordinance No. 32465-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
EriC.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Billy W. Southall
Acting Fire Chief
Roanoke, Virginia
Dear Mr. Southall:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32454-050895
Ordinance No. 32467-050895
Ordinance No. 32470-050895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
M. David Hooper, Chief
Police Department
Roanoke, Virginia
Dear Mr. Hooper:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32467-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
M. Craig Sluss, Manager
Water Department
Roanoke, Virginia
Dear Mr. Sluss:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32456-050895
The aboveraferanced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Archie Harrington, Manager
City Information System
Roanoke, Virginia
Dear Mr. Harrington:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32461-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Dolores C. Daniels
Assistant To City Manager
for Community Relations
Roanoke, Virginia
Dear Ms. Daniels:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32467-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Robert H. Bird
Municipal Auditor
Roanoke, Virginia
Dear Mr. Bird:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32467-050895
Ordinance No. 32472-050895
The aboverefemnced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Corinne B, Gott, Manager
Social Services
Roanoke, Virginia
Dear Ms. Gott:
I am attaching copy of the following measure that pertain to your department:
Ordinance No. 32467-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Marion Vaughn-Howard
Youth Planner
Roanoke, Virginia
Dear Ms. Vaughn-Howard:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32467-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
May 12, 1995
Charles A. Harlow
Acting Grants Monitoring Administrator
Grants Compliance
Roanoke, Virginia
Dear Mr. Harlow:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32476-050895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 18, 1995
File #166-304
Miss Jessica Perdue
4625 Golfside Drive, N. W,
Roanoke, Virginia 24017
Dear Jessica:
It was a pleasure meeting you on Monday, May 8, and shadng activities as we participated
in Student Government Day. I hope the experience was as enjoyable for you as it was for
me.
I wish you tremendous success as you strive to meet your goals in life. Have fun in
Europe this summer, and I know you will enjoy your time at JMU.
With warmest personal regards, I am
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Office of the Mayor
CITY OF ,i ROANOKE
rotlam lion
Given under our hands and the Seal of the City of Roanoke this twenty-eighth day
of April nineteen hundred and ninety-five.
WHEREAS,
historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride and maintaining
community character while enhancing livability; and
WHEREAS,
historic preservation is relevant for communities across the nation,
both urban and rural, and for Americans of ail ages, ail walks of life
and ail ethnic backgrounds; and
WHEREA&
it is important to celebrate the role of history in our lives and the
contributions m~,, by dedicated individuals in helping to preserve
the tangible aspects of the heritage that has shwped us as a people;
WHEREAS,
"Come See Our Stories" is the theme for Virginia Heritage Tourism
Weel~ April 30 - May 14, 1995, and "Real People, Real Places, Real
History" is the theme for National Preservation Week, May 14 - 20;
Ytq'IEREA~,
Heritage Tourism Weeks call for Virginians to recognize the cultural
and economic benefits which come from saving our history and
promoting historic sites visitation, as well as efforts co-sponsored by
the Roanoke Regional Preservation Office, the Roanoke Valley
Preservation Foundation and the Roanoke Valley Convention and
Visitors Bureau.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim, throughout the City of Roanoke, April 30 -
May 14, 1995, as
HERITAGE TOURISM WEEK~.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Office of the Mayor
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this fifth day of May
nineteen hundred and ninety-five.
WHEPOZ4S,
the American Red Cross, in conjunction with the Worm Health
Organization of Atlanta, Georgia, has established a program
entitled "It Takes Two"; and
WHEREAS,
"It Takes Two" is designed to require merchants to request two
forms of identification in order to purchase alcohol and tobacco
WtlE~,
during a similar program initiated in Virginia in 1992, merchants
reported that approximately 50 per cent of potentially illegal
purchasers automatically left the store after seeing program signs
and stickers; and
by adopting the "It Takes Two" program, Virginia merchants will
he able to help in the prevention of illegal sale and purchase of
alcohol and tobacco, reduce the number of teenagers who drive
while under the influence of alcohol, and avoid penalties and
liabilities for store owners and associates.
NOW, TIt~FOR~, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim, throughout the City of Roanoke,
Wedn~, May 31, 1995, as
nit T~4gl~g TWO" DAY.
Mary F. Parker
City Clerk
David .4. Bowers
Mayor
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
May 10, 1995
File #15-110-467
SANDRA H. EAKIN
Deputy City Clerk
The Reverend C. Nelson Harris
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 8, 1995,
you were reelected as a Trustee of the Roanoke City School Board for a term of three
years, commencing July 1, 1995 and ending June 30, 1998.
Please find enclosed a Certificate of your reelection. Your Oath of Office has been
forwarded to E. Wayne Harris, Superintendent of Schools, for appropriate handling prior
to commencement of your term of office on July 1. You are requested to return one copy
of the Oath of Office to the undersigned prior to serving in the capacity to which you were
reelected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to be of service to the City of Roanoke as a Trustee of the
Roanoke City School Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Ttle Reverend C. Nelson Harris
May 10, 1995
Page 2
pc:
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the eighth day of May, 1995, C. NELSON HARRIS was reelected as a
Trustee of the Roanoke City School Board for a term of three years, commencing July 1,
1995 and ending June 30, 1998.
Given under my hand and the Seal of the City of Roanoke this tenth day of May,
1995.
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
May 10, 1995
File #15-110-467
SANDRA H. EAKIN
Deputy City Clerk
Ms. Melinda J. Payne
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 10,
1995, you were elected as a Trustee of the Roanoke City School Board for a term of three
years, commencing July 1, 1995 and ending June 30, 1998.
Please find enclosed a Certificate of your election. Your Oath of Office has been
forwarded to E. Wayne Harris, Superintendent of Schools, for appropriate handling prior
to commencement of your term of office on July 1. You are requested to return one copy
of the Oath of Office to the undersigned prior to serving in the capacity to which you were
elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information ACt.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School
Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric,
Ms. Melinda J. Payne
May 10, 1995
Page 2
pc;
The Reverend C. Nelson Harris, Chairperson, Roanoke City School
Board, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015
E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the eighth day of May, 1995, MELINDA J. PAYNE was elected as a
Trustee of the Roanoke City School Board for a term of three years, commencing July 1,
1995 and ending June 30, 1998.
Given under my hand and the Seal of the City of Roanoke this tenth day of May,
1995.
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File ~,67
Mr. Martin D. Jeffrey
2901 Bradley Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Jeffrey:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 8, 1995,
C. Nelson Harris was reelected and Melinda J. Payne was elected as Trustees of the
Roanoke City School Board, for terms of three years, each, commencing July 1, 1995 and
ending June 30, 1998.
On behalf of the Mayor and Members of the Roanoke City Council, I would like to express
sincere appreciation for your interest in serving the City as a Trustee of the Roanoke City
School Board.
Sincerely, 9a.~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
May 8, 1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240! 1-1536
Telephone: (703) 981-2541
May 8, 1995
Council Members:
Elizabeth T. Bowles
John S. Edwards
Delvis O. "Mac" McCadden
John H. Parrott
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss a personnel matter, being the
performance evaluations of Council Appointed Officers, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
John S. Edwards
Vice-Mayor
JSE:se
May 8,1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Work Force Demographic Data
Dear Mayor and Members of Council:
At the request of Mayor David A. Bowers during the February 22, 1995 City Council
Meeting, work force demographic date has been requested of the following organizations:
Roanoke Regional Airport
Valley Metro
Roanoke Redevelopment and Housing Authority
Roanoke City Schools
I anticipate above information no later than May 23, 1995.
Respectfully,
W. Robert Herbert
City Manager
WRH:w
May 8, 1995
95-10
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: ANNUAL STATUS REPORT - CITY OF ROANOKE AFFIRMATIVE
ACTION PROGRAM
L BACKGROUND
Affirmative Action Plan provides for annual briefing to City Council on the status of
equal employment and affirmative action related to City employment.
B. City Council was last briefed on March 14, 1994.
H. CURRENT SITUATION IS AS FOLLOWS:
Affirmative Action and EEO Programs and activities departments participated in
during fiscal year 1993-94 included:
Public Safety Recruitment - Recruiting trips were made by the City of
Roanoke Police Department and Department of Personnel Management to
Andrews Airforce Base, Bolling Airforce Base, Camp Lejeune Marine Base,
Fort Belvoir Army Base, Fort Bragg Army Base, Fort Meade Army Base,
Pope Airforce Base, Quantico Marine Base, and Vint Hill Farm Army Base.
College and University Recruitment - The Department of Personnel
Management and the Roanoke City Police Department recruited at the
following schools during fiscal year 93-94: Christopher Newport University,
Fayetteville State University, Methodist College, New River Community
College, North Carolina Central University, Pembroke State University,
Radford University, Roanoke College, Shaw University, St. Augustine
College, St. Paul's College, University of North Carolina - Wilmington,
Virginia Union University, Virginia Western Community College, and
Winston-Salem State University.
Local Remitment - Participated in job fairs for the Roanoke Valley Area Job
Opportunity Council and Total Action Against Poverty. Job fairs are
designed to expose high school seniors to the local, state, federal and private
sector working environments.
Honorable Mayor and City Council
Page 2
10.
Firefighter Physical Agility Test - has been researched and redesigned to
incorporate activities which are more job related.
Fire__Cadet ~ - in its second year, is intended to introduce and
encourage young men and women to consider a career in fire service.
Currently ten students participate in this program.
Public Safety Accreditation - Personnel Management assisted the Roanoke
City Police Department in obtaining national accreditation through minority
recruitment and revised testing and record maintenance procedures. The on-
site assessment team gave high praise to the City for its creative and results-
driven program to recruit women and minorities.
Personnel Management Internship Program - Provided (10) paid summer
internships to City residents attending colleges and universities who were
either rising or graduating seniors. This program is designed to expose
students to work in areas that compliment their major area of concentration.
Students were placed in the Departments of Parks and Recreation,
Commissioner of the Revenue, Communications, Solid Waste Management,
Real Estate Valuation, Building Inspection, Emergency Services, Finance, and
the Office of the Clerk of Circuit Court. A number of interns who
participated in this program are now City employees.
Mayors Committee for Persons with Disabilities - Personnel Management staff
attended and served on committees to address participants' concerns regarding
employment, EEO, and affirmative action laws and regulations.
The Americans With Disabilities Act compliance work continues in an effort
to bring City parks and other facilities up to accessibility standards. Future
work is planned for the Municipal Building, the Commonwealth of Virginia
Building swimming pool dressing rooms, and completion of a number of new
curb cuts. Citizen requests which the City has acted upon recently include the
repaved area at Grandin and Memorial which was wheelchair inaccessible and
the repaved sidewalk on Gus Nicks Boulevard.
Tenth Annual Ministerial l,nncheon - Hosted by the Department of Personnel
Management in conjunction with the African-American Baptist Ministers
Association at Sweet Union Baptist Church. This event, attended by a
number of City staff and minority clergy, provides a forum to discuss issues
of mutual interest.
Honorable Mayor and City Council
Page 3
11.
National Urban League Conference - was attended by Personnel Management
staffand Director of Public Safety. Personnel Management staff also attended
the National Association of Public Sector Equal Employment Officers
Conference.
12.
Workforce Diversity Training - which has initially been offered to
management employees is designed to help individuals identify biases and
stereotypes that can get in the way of dealing with others who are from
different cultural backgrounds, have different lifestyles or hold different
opinions and values. This program, now an ongoing part of the City's training
program, emphasizes the value of diversity in the workplace.
13.
Sexual Harassment Training - is provided for supervisory employees. Staff
from the City Attorney's Office and an attorney with expertise in sexual
harassment, provided information about how to prevent sexual harassment in
the workplace, as well as how to recognize and deal with it if it occurs.
Approximately 225 supervisors have been trained and the program is now an
ongoing part of our City training program and all City supervisors will receive
this tralhing.
City Workforce Analysis indicates the percentage of minority workers to the total
composition remains consistent with that of fiscal year 92-93 (See Attachment A).
Further Analysis indicates that in most job categories using 1990 Census data, the
City of Roanoke continues to maintain a total workforee composition for non-
Caucasian minorities equal or higher to that percent of available workforce in
Attachment B.
FY 1993-94 Hiring Analy~i~ of the City of Roanoke's full-time workforce in all EEO
categories indicated that 22.4% of new hires were non-Caucasian minorities and
39.2% were females. A sample of minority and female new hires are as follows:
Compensation and Benefits Analyst, Safety Specialist, Police Officer, Deputy Sheriff,
Recreation Specialist, Auditor, Social Worker, Eligibility Worker, Chief Deputy
Commissioner of Revenue, Financial Systems Accountant, Fiscal Officer, Grants
Monitor, Animal Control Officer, Budget/Management Analyst, Collections
Specialist, Building Inspector and Work Station Support Specialist. It should be
noted that no Firefighters were hired during this time frame and there were no
terminations in the officials/managers category during FY 94; however, existing
vacancies resulted in two managerial new hires in FY 94, Manager of Parks and
Recreation filled by a Caucasian male, and Director of Human Development filled by
an African American male. New hires in the professional category during this time
frame were comprised of 65 percent females and minority males.
Honorable Mayor and City Council
Page 4
New hires fi.om July 1, 1993 through June 30, 1994 for regular employment included:
Number % of Total
Caucasian Males 59 47.20
Caucasian Females 38 30.40
Minority Males 17 13.60
Minority Females 11 8.80
*Other Males 0 0
*Other Females 0 0
Total 125 100%
* Other categories denotes Hispanics, Asians, American Indians, Pacific Islanders,
and Native Americans.
Promotions during fiscal year 93-94 included 48.0% women and minorities. A sample
of these promotions are as follows: Eligibility Supervisor, Sergeant Deputy Sheriff,
Zoning Administrator, Senior Police Officer, Senior Eligibility Worker, Accountant,
Senior Employment Services Worker, Systems Development Administrator, Senior
Auditor, Deputy Sheriff, Work Station Support Specialist. Note that only three
officials/managers were promoted during the fiscal year, Director of Finance, Deputy
Director of Finance, and Manager of Accounting Services.
Promotions fi.om July 1, 1993 through June 30, 1994, for regular employment
included:
Number % of Total
Caucasian Males 27 52.0
Caucasian Females 17 33.0
Minority Males 5 10.0
Minority Females 2 4.0
*Other Males 1 2.0
*Other Females 0 0
Total 52 100%
* Other categories denotes Hispanics, Asians, American Indians, Pacific Islanders,
and Native Americans.
Honorable Mayor and City Council
Page 5
Future Initiatives will include a new and different plan designed to increase the
number of women and minority applicants in areas where the workforce analysis
indicates underutilization. This plan will involve a diverse group of City employees
who will evaluate relevant issues including projected vacancies due to turnover and
retirement as well as designing alternative methods for recruiting and preparing
women and minorities to enter the City's workforce.
Respectfully submitted,
W. Robert Herbert
City Manager
WR .'jh
CC~
Wilburn Dibling, City Attorney
James Grisso, Director of Finance
George C. Snead, Director of Public Safety
Kit Kiser, Director of Utilities and Operations
William Clark, Director of Public Works
Glenn Radcliffe, Director of Human Development
Willard Claytor, Director of Real Estate Valuation
Robert Bkd, Municipal Auditor
W. Alvin Hudson, City Sheriff
Arthur Crush, Clerk of Circuit Court
Donald Caldwell, Commonwealth's Attorney
Gordon Peters, City Treasurer
Marsha Compton Fielder, Commissioner of the Revenue
Shelva Painter, Registrar
Attachment A
CITY F.~PLOYI~ENT
1975-76
1976-77
1977-78
1978-79
1979-80
1980-81
1981-82
1982-83
1983-84
1984-85
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
20%
20%
2O%
22%
24%
22%
22%
22%
23%
23%
24%
24%
24%
24%
24%
23%
24%
24%
24%
8O%
80%
80%
78%
76%
78%
78%
78%
77%
77%
76%
76%
76%
76%
76%
77%
76%
76%
76%
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 1 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
10'
~LL OCC[IPtIIIONIIL C~]]'{;'(;ORI£S
Race/2e×
~CIT¥ PERC~Tfi~E ~H$fi PERCEHTfi~£
ALL OCCUPATIONAL CATEGORIES
W/M
W/F
B/M
B/F
O/M
O/F
Available Available
City City Workforce Workforce
Employment Percentage Percentage Comparison Ratio
I, II. III. ii./III.
1,q04 52.70 46.50 1.13
452 23,73 41.6M 0.57
296 15.54 5.18
135 7.09 5.78 1.23
15 0,79 0.49 1.61
3 0.16 ~.45 0.~5
Other category includes American Indian. Asian. Alaska
Native, Pacific islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 2 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
100-
70-
WF B/M B/F
Ilace/~ex
,CITY PER¢~T~G£ []MS~ PERCEH~GE
W/M
W/F
B/M
B/F
O/M
O/F
OFFICIAL/ADMINISTRATIVE
City City
Employment Percentage
I. II.
3ff 73.17
6 14.63
4 9.76
1 2,44
City/
Available Available
Workforce Workforce
Percentage Comparison Ratio
III. ll./IIl.
61.5~ 1,19
32.4g 0.45
2.5~ 3.90
1.9~ 1.28
1.1g ~.00
0.6g 0,00
Other category includes American Indian, Asian, Alaska
Native. Pacific Islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 3 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
P
e
r,
c
1(]0,
X/F B/~ B/F 0/~
P~ce/le×
~CIT¥ PER¢I~TaGE ~fl PERCEHTAG£
O/F
W/M
W/F
B/M
O/M
O/F
Other
PROFESSIONAL
City/
Available Available
City City Workforce Workforce
Employment Percentage Percentage Comparison Ratio
I. II. III. ll./llI.
111 34.8~ 42,1~ 0.83
150 47.02 5~.30 ~.93
15 4,70 1.80 2.61
37 11.60 4.20 2.76
4 1,25 0.90 1.39
2 0,63 0,70 0.90
category includes American Indian. Asian, Alaska
Native, Pacific Islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 4 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
F
e 7~-
WM
; {
WF ~/M B/F
Race/~ex
~ClT¥ PERC[],IT~G[ ~N~ PERCENTAGE
O/F
W/F
B/M
B/F
O/M
O/F
TECHNICAL
City City
Employment Percentage
I, II.
182 67.16
6~ 22.14
15 5.54
12 4.43
2 9.74
City/
Available Available
Workforce Workforce
Percentage Comparison Ratio
II1. ll./III.
6~.2~ 1.12
33.1q 9.67
2.ffff 2.77
3,7ff 1.29
~.6~
Other category inclades American Indian, Asian, Aiaska
Native. Pacific Islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Pag~ 5 ~f
C I FY gE ROANOKE
WORKFORCE ANALYS IS FY94
P
8
XIM
P~01[CIICE
Race/gex
I¢1T¥ P£R¢~TaG[ ~NS~
W/F
B/M
B/F
O/M
O/F
PROTECTIVE SERVICE
City
Employment
I,
389
26
47
9
5
City
Percentage
II.
81 72
5 46
9 87
1 39
1 O5
City/
Available Availab!e
Workforce Workfo:ce
Percentage Comparison Ratio
III.
77.5~ 1 q5
9,9g 0,55
8.Og 1.23
2,6g W.73
Other category includes American Indian, Asian. Alaska
Native, Pacific Is!ander, and Hispanic,
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 6 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
104
W/M
PflRfl-PROFES£IONilh
W/M
W/F
B/M
B/F
O/M
O/F
PARA-PROFESSIONAL
Available
City City Workforce
Employment Percentage Percentage
I. II. III.
36 41.86 5.9g
22 25.58 69.1g
11 12.79 4.1~
17 19.77 19.7~
~ ~.~ 0.3~
g g.gg g.9g
City/
Available
Workforce
Comparison Ra io
1I./I I.
~ 37
3 i2
0 ~0
Other category includes American Indian, Asian, Alaska
Native, Pacific Islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 7 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
~ 68
OFE <E/CLERI C~L
X/F B/M B/F O/M
Race/~e× Catego~9
~CIT¥ PERChinG[ ~MS4 PERCEN/4G£
01~
W/F
B/M
B/F
O/M
O/F
OFF ICE/CLERICAL
City
Emp [ oyment
I.
4
16g
1
4g
g
1
City
Percentage
II.
1 94
77 67
g 49
19 42
g gg
g 49
Available
Workforce
Percentage
III.
22 9~
66 80
2
7
City/
Available
Workforce
Comparison Ratio
I1,/III.
0.g8
1.16
4g g.20
gO 2.77
3g
6g
Other category includes American Indian, Asian. Alaska
Native, Pacific Islander, and Hispanic.
Briefing, City of Roanoke Attachment
Affirmative Action Program Page 8 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
60
~1~I LLEI) C]lttlrI
O/F
W/F
B/M
B/F
O/M
O/F
SKILLED CRAFT
City/
Available Available
City City Workforce Workforce
Employment Percentage Percentage Comparison Ratio
I. II. III. II./lIl.
1~7 82.31 84.8g ~.97
~ ~.~ 6.1~ g.~
21 16.15 ?.1~ 2.28
I ~.77 1.2~ ~.64
' 1 ~.77 g.5~ 1.54
Other category includes American Indian, Asian, Alaska
Native, Pacific Islander, and Hispanic.
Briefing, City of' Roanoke Attachment
Affirmative Action Program Page 9 of
CITY OF ROANOKE
WORKFORCE ANALYSIS FY94
p 8(]I
X/F g/H B/F 9/~
Race/Sex C~te~ov~
~CIT¥ F[RCB, ITflGE [] HSfl PERCEHT~GE
W/M
W/F
B/M
B/F
O/M
O/F
SERVI CE/MAI NTENANCE
City City
Employment Percentage
145
28
182
18
3
g
38 56
7 45
48 40
4 79
0 8q
Available
Workforce
Percentage
III.
49 ~
11 20
8 20
0 9~
070
City/
Available
Workforce
Comparison Ratio
lI,/III.
q.79
7.25
4.32
0.58
g.39
Other category includes American Indian, Asian, Alaska
Native, Pacific Islander, and Hispanic.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy Cily Clerk
May 10, 1995
File #110-247-258
Mr. James G. Harvey, II
1904 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Harvey:
Your communication tendering your resignation as a Commissioner of the Hotel Roanoke
Conference Center Commission, effective immediately, was before the Council of the City
of Roanoke at a regular meeting held on Monday, May 8, 1995.
On motion, duly seconded, and unanimously adopted, the communication was received
and filed and your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a Commissioner of the Hotel Roanoke
Conference Center Commission. Please find enclosed a Certificate of Appreciation and
an aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf
of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mr. James G. Harvey, II, Chairperson
May 10, 1995
Page 2
pc:
Dr. Raymond D. Smoot, Jr., Secretary, Hotel Roanoke Conference Center
Commission, Virginia Tech, 312 Burruss Hall, Blacksburg, Virginia
24061-0142
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center Commission,
111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Sandra H. Eakin, Deputy City Clerk
James G. Harvey, II
1904 Westover Avenue, SW , '
Roanoke, VA 24015
May 1, 1995
Mrs. Mary F. Parker, City Clerk
Room 456 Municipal Building
215 Church Ave. S.W.
Roanoke, Va 24011
Dear Mary:
Please accept this letter as notice of my resignation from the Hotel
Roanoke Conference Center Commission effective immediately. I feel my
assignment has been accomplished now that the Hotel and Center are officially
open.
Please convey my thanks to City Council for the honor of serving in this
position and they can be justly proud of this fine facility which will be the
hallmark for meeting places in the eastern United States.
As usual, my very best personal regards and thanks for the outstanding job
you continue to do for the city.
CC: HRCCC Members
Sincerely,
e~s ~. Harvey,II
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #110-247-258
Beverly A. James
City Librarian
706 S. Jefferson Street
Roanoke, Virginia 24011
Dear Ms. James:
Your communication tendering your resignation as the Hotel Roanoke Conference Center
Commission's designee to the Board of Directors of the Roanoke Valley Convention and
Visitors Bureau, effective May 1, 1995, was before the Council of the City of Roanoke at
a regular meeting held on Monday, May 8, 1995.
On motion, duly seconded, and unanimously adopted, the communication was received
and filed and your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as the Hotel Roanoke Conference Center
Commission's designee to the Board of Directors of the Roanoke Valley Convention and
Visitors Bureau. Please find enclosed a Certificate of Appreciation and an aerialview
photograph of the Roanoke Valley which was issued by the Mayor on behalf of the
Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
'Ms. Beverly A. James
May 10, 1995
Page 2
pc;
Dr. Raymond D. Smoot, Jr., Secretary, Hotel Roanoke Conference Center
Commission, Virginia Tech, 312 Burruss Hall, Blacksburg, Virginia
24061-0142
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center Commission,
111 Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Sandra H. Eakin, Deputy City Clerk
James G. Harvey, II, Chairm~n
Dr. Patrick R. Liverpool, Vice Chairman
Dr. Raymond D. Smoot, .If., ~Ci'~[~I~
~ames D. Grlsso, Treasurer
W. Robert Herbert
Minnis E. Ridenour
Brian J. Wishneff, Acting Director
April 24, 1995
Mr. James Harvey, II, Chairman
Hotel Roanoke Conference Center Commission
111 Franklin Plaza, Suite 230
Roanoke, Virginia 24011-2111
Dear Mr. Harvey:
Thank you for the opportunity to represent you and the Hotel Roanoke Conference
Center Commission on the Board of Directors of the Roanoke Valley Convention and Visitors
Bureau. As I must return to my regular position as City Librarian effective May 1, 1995, I
am hereby tendering my resignation as your designee.
Sincerely,
Special Project Coordinator
ltl Franklin Plaza, Suite 230, Roanoke, Virginia 24011
Telephone: 703-981-1170 Facsimile: ?03*224-3060
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File g60-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, May 8, 1995,
Dr. Charles L. Downs, President, Virginia Western Community College, requested
appropriations by the City, in the amounts of $5,746.00 for student scholarships and
$72,320.00 for site development at Virginia Western Community College.
On motion, duly seconded and unanimously adopted, the requests were referred to you
for report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
Dr. Charles L. Downs, President, Virginia Western Community College, 3095
Colonial Avenue, S. W., Roanoke, Virginia 24015
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
'o: Mary Parker, Cier~ From: Mark Emick 3-§-~§ Z:3Zpm p. Z of 2
MEMORANDUM
TO:
Mary Parker, Clerk
City of Roanoke
FROM:
Mark Emick
Assistant to the President
Virginia Western Community College
DATE:
March 6, 1995
Virginia Western Community is seeking an appropriation from the City
Council for a facilities development project on the Colonial Avenue campus. We would
be grateful for time to present our proposal to City Council on May 1, 1995. Your
assistance with this request is greatly appreciated.
M E/rp
MAR-06-1995 14:~1 C ?[L~ ) B57-~544
MARY F. PARKER, CMC/AAE
C/tv Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 2401 i-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File f~o6-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of remarks of Ms. Lisa S. Updike, 2519 Windsor Avenue, S. W.,
expressing concern over the impending demolition of the classroom section at Jackson
Middle School, which remarks were before the Council of the City of Roanoke at a regular
meeting held on Monday, May 8, 1995.
On motion, duly seconded and unanimously adopted, the remarks were referred to the
Roanoke City School Board for appropriate response.
/'~~'Sincerely' .~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Ms. Lisa S. Updike, 2519 Windsor Avenue, S. W., Roanoke, Virginia 24015
E. Wayne Harris, Superintendent, Roanoke City Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
REMARKS OF LISA S. UPDIKE
Monday, May 8, 1995
MS. UPDIKE: I represent myself and several others, most are City residents, many were
alumnus of Jackson Junior High School before it was a middle school.
Mayor Bowers, City Council Members and Students, as I read the paper on Friday
morning, I was shocked and dismayed over the impending demolition of my old junior high
school, Stonewall Jackson. The article stated that the only part to be razed was the
classroom section, as if that was some small part of the overall building. Actually that
section is what most people would consider the main part of the school. For the last year,
I have bcc,-3 aware that a renovation was planned, and had naively assumed that it would
take the form of the elementary schools that I had seen gutted and transformed into
modern facilities with their personalities left intact. I say naively because I trust that a
decision as drastic as the razing of a nearly 70 year old landmark would warrant
considerable discussion in the media and more than cursory input from the community.
I understand that neither the regional nor local preservation office had any input into the
decision. From Tony Whitwell's comments in the Roanoke Times article, I assume he is
also concamed and I quote, '~/Villiam Whitwell, a Hollins College Professor, who has co-
authored a book on architectural history in the Roanoke Valley said he hates to see the
front part of the school razed. It's too bad to tear it down, it's representative of that era in
school building," said VVhitwell, who also is chairman of the City Architectural Review
Board. "But it's too bad to lose another part of architectural history by razing part of the
Jackson School," VVhitwell said. I really believe that change is inevitable if progress is to
occur. But to destroy the old and beautiful, needlessly in pursuit of progress, is
shortsighted. Jackson is a beautiful, vital part of the southeast community, a
representation of the pride many working-class citizens have in their heritage. Many of us
alumnus still live around the school and look on it with fondness. I believe the
decisionmakers in the process have deliberately tried to circumvent any protest from the
community by withholding vital details that have obviously been known for some time.
Southeast is a part of town that's been long denigrated by other areas in the Valley, it's
known as the wrong side of the tracks for its working-class industrial background. It has
never been on anyone's priority list. In the mid-seventy's, Jamison and Belmont
Elementary Schools were torn down to make room for the latest in educational trends of
that time -the consolidated open classrooms. Fallon Park with its huge student body
succeeded in breaking down any sense of community that the smaller schools had
fostered. Ironically enough, a sense of community is now found to be of great importance
to the education of our children. True, Jackson is not being closed permanently, nor is it
being consolidated. Some even argue that southeast should be happy because a worn,
old outdated building will be replaced with the newest in educational trends now, the
technological capable middle school with its table ready classrooms and open gathering
areas. I too am glad that someone is finally paying attention to needs in southeast. I am
one of those southeast children. I want southeast children to have the latest in educational
facilities, I want them to have every edge in the future. I just don't believe that they should
have to give up the history of their parents and grandparents to get the learning
environment they desire. Mr. Dick Kelley intimated in Friday's article that renovations
would have cost almost as much as new construction. So exactly why were renovations
discounted? Is this really a cost issue only? Did renovations of other elementary schools
hinge only on the fact that it was cheaper to renovate than to bulldoze. I realize that
construction is very expensive and City funds are limited, but I also believe that
compromises between the new and the old could've been devised. Where's the historical
vision in Roanoke? Does it end with the Hotel or a downtown high school? Why can't that
sense of history permeate every faction of the City so that all its citizens can take pride in
something that belongs to them. I know that reality dictates that the stone steps and
marble floors, I remember, are unsalvageable. But at least save the facade of a dear part
of many people's school days. When I go to church directly across the street, I want to
look at the imposing building where my parents met. When my mother drives home from
work each day, I want her to be able to look up on the hill, past the stone wall, beyond the
courtyard, into the tall windows and remember the 13 year old girl who once looked out as
her father did before her. In support of the statement, I have gone around, mainly by
myself, until I began to talk to other people who did not realize the extent of renovation.
They too assumed renovation meant what they had seen going on in elementary schools.
They are very dismayed to learn of the extent of what is going to happen to the front part
of a school that is on a main highway through southeast. Thank you.
Roanoke, Virginia
May 8, 1995
95-11
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Briefing on the Proposed Fiscal Year 1995-1996 HUD
Entitlement Consolidated Plan and Budget
I. Back~
ao
The U.S. Department of Housing and Urban Developmenl
(HUD) requires that entitlement localities, like Roanoke,
submit a Consolidated Plan as a condition of receiving
funding for several federal community development,
housing and homeless programs.
The federal Droqrams includ~ the Community Development
Block Grant (CDBG), Emergency Shelter Grant (ESG) and
HOME Investment Partnership (HOME) Programs.
Citv of Roanoke receives annual formula qrants from the
U.S. Department of Housing and Urban Development (HUD)
based on a formula, which considers age of housing,
poverty levels and other "distress" factors.
D°
The amount of these HUD formula qrantn is closely related
to how much the U.S. Congress appropriates nationwide,
rather than anything that Roanoke does.
II. Current Situation:
HUD representatives informed City staff that Roanoke's
overall fiscal year 1995-1996 entitlement will be
$2,947,000. This dollar figure is comprised of
~ in CDBG funds, $651,000 in HOME funds and
$82,000 in ESG funds. This is a total increase of $5,000
over FY 94 entitlement funding. Additionally, revenue is
estimated to be available from the following sources for
FY 1995-96:
$178,496 estimated Dro~ram incomo generated from
prior CDBG projects, and
An estimated ~ is available for transfer
or carry-over from prior grant entitlement years,
for continuing projects. $769,674 is CDBG funds
and240~ is HOME funds.
B. These funds will leverage an estimated $2,378,672 in
Members of Council
Page 2
additional monies from federal, state, local and private
sources, for a total program scope of $6.514,287.
Citizen hearings were conducted on January 19, and April
11, 1995 in order to obtain citizens' recommendations and
to identify community needs for the coming years, and to
present the first draft of the 1995-1996 HUD Consolidated
Plan.
Do
Public hearing comments from the January 19th workshop,
reflected that citizens are concerned about activities
such as human services, housing, economic development,
homeless and neighborhood and community development.
A brief description of each recommended project, agency
to be funded and the proposed funding amount is attached.
(Please see Attachment A)
Fo
Each proposal was reviewed by city staff and certain
elements were used to rank each proposal. Some of the
factors considered were;
Citizen priorities from prior meetings
Feasibility of the project
Ratio of leveraged or matching funds
CDBG, ESG, and HOME funds available
Past performance
Project staffing considerations
Suitability of proposed project sites
III. Proqram Objectives:
Eighteen (18) new projects are recommended for funding, and 42
previously funded projects are recommended. Thirteen (13)
projects were submitted, which are not being recommended for
funding at this time.
With 60 individual projects and activities funded in whole or
in part with CDBG, ESG, or HOME funds, the proposed FY 1995-96
program has been designed to address the following needs:
housing, economic development, human services, neighborhood/
community development, homeless and administration/planning.
Of all the ~ in CDBG funds available for projects in
the FY 1995-96 budget, ~ or 69% is expected to
benefit low to moderate income persons.
IV. Conclus on:
The proposed Consolidated Plan and budget is responsive to the
stated concerns of the citizens of Roanoke, as well as meeting
Members of Council
Page 3
the regulatory requirements of MUD. It provides for housing
improvements, homeless activities, activities for youth,
business development, the creation of new job opportunities,
human services, the strengthening of our neighborhood organi-
zations and adequate administrative oversight for the entire
program. It will allow us to build upon the successes of the
past and to meet some urgent critical needs.
The Proposed Activities section of the Consolidated Plan has
been submitted for Council's review. This evening (May 8,
1995), City Council has scheduled a public hearing to receive
citizens' comments. At that time, City Council will
reauested to authorize the City Manaqe, to submit an approved
1995-1996 Consolidated Plan to the Richmond Office of the
Uo S. Department of Housing and Urban Development for their
review and approval.
Respectfully submitted,
WRH:CAH:vst
Attachment
W. Robert Herbert
City Manager
cc:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Economic Development Specialist
Chief of Planning and Community Development
Building Commissioner
City Engineer
Administrator FDETC
Assistant to the City Manager for Community Relations
Office of Grants Compliance
Attachment A
Page 1
PROJECT BRIEFS
Acquisition for Infill Housing - (City of Roanoke Community Planning Department -
$10,000) to acquire two lots to be used for the Design Competition, in which a range
of affordable residential buildings will be developed for Iow to moderate income
persons.
Arts Place at Old First - (Arts Place at Old First - $46,100) to continue the stabilization
of this property listed on the National Register of Historic Places, including work on
the upper steeple, asbestos removal, new flooring and other improvements. (Note:
A fire on April 22 destroyed the old First Baptist Church, site of the Arts Place project.
The disposition of funding committed to this project is unclear at this time; therefore,
the funding commitment has tentatively been retained in this status report and listing
of projects.)
Brochure - (Gainsboro Preservation District - $900) to prepare and distribute 5,000
brochures about the Historic Gainsboro Preservation District. The brochure promotes
community pride and addresses citizen identified issues. This project complements
other development initiatives in the Gainsboro community such as historic landmark
sites, the Gainsboro Library and the Hotel Roanoke.
Code Enforcement - (Housing Development Office - $132,000) to help eliminate and
prevent substandard buildings in targeted areas of the City. Funds will be used for
salaries, fringe benefits, related materials and supplies needed for three Building
Inspectors and one-half of a secretary. The Inspectors will respond to and investigate
complaints of Code violations.
.Critical Assistive Repair For The Elderly - (RRHA and League of Older Americans -
$159,730) for the subsidy CARE which provides grants for Iow-income, at-risk elderly
and frail elderly homeowners. The general intent of these subsidies is to provide
financial assistance for non-cosmetic repairs and to assess additional needs of this
special at-risk population.
Customized Traininq Proqram - (TAP - $25,000) to help fund TAP's Customized
Training Program which provides economically disadvantaged adults with hands-on
technical skills training. Students are given the opportunity to intern in participating
business, and their training is tailored to meet those needs.
Deanwood Industrial Park ('The City of Roanoke Department of Economic
Development and RRHA - $14,071) for the redevelopment of a 15+ acre tract of land
Attachment A
Page 2
fronting on Orange Avenue on the east side of the entrance to the Deanwood
Industrial Park. Some of these funds will be used to relocate a billboard as the
property is developed.
Demolition - (Building Department - $180,000) to pay for demolition of approximately
30 vacant condemned building that have advanced deterioration and are either in
danger of structural collapse or failure, or is infeasible for rehabilitation and whose
owner has failed to abate the unsafe nuisance as ordered under the Virginia Building
Maintenance Code.
DownDavment and Closino Cost Assistance - (Housing Development Office and RRHA
- $18,000) to provide assistance to Iow- to moderate-income first time home buyers
within the City. The program will reduce the cash requirements associated with
purchasing a first home, thereby increasing home ownership opportunities to
Iow/moderate income households. Approximately 43 households will be assisted.
Downtown Historic Facade Improvement Grants - (Roanoke City Office of Planning &
Community Development - $30,000) to provide matching grant assistance for exterior
improvements to seven properties in the downtown historic district. This program
continues the City's commitment to downtown revitalization and encourages the
preservation and rehabilitation of historically significant structures by providing a
financial incentive.
Economic Develooment Investment Fund - (Roanoke City Department of Economic
Development - $150,000) to help businesses seeking to redevelop commercial
properties located within the Downtown Service District. The City would make
investments in the renovation of blighted structures and help to create jobs and/or
housing in those areas designated as historic districts.
Emeroencv Assistance Fund - (Roanoke City Department of Social Services - $60,000)
to provide.immediate assistance to Iow-income city residents to prevent emergencies
such as evictions and termination of utility services. Individuals and families served
through this program are at risk of losing their housing and family stability. Funds are
used to avert the disruption of home and family life that such potential crisis situations
can cause. It is anticipated that over 600 families will benefit from this project.
Employment Trainino Program - (FDETC - $60,000) to assist 100 I/m individuals to
obtain employment through one of several types of programs: pre-employment skill
training; referrals to employment or OJT for special needs individuals; and other job-
specific skill training.
EmDowerina Individuals with Disabilities - (Blue Ridge Independent Living Center, Inc. -
$20,000) to assist Iow-to-moderate-income individuals with disabilities in purchasing
Attachment A
Page 3
home rehab/modifications and/or devices they need to aid in daily living.
Approximately 20 I/m individuals with disabilities will receive assistance with home
rehab/modifications. Approximately 15 I/m individuals with disabilities will receive
assistance purchasing assistive devices and/or aids.
Expandinq Horizons - (Apple Ridge Farm - $17,791) to support an on-going, academic
summer day camp at Apple Ridge Farm serving 130, 6 to 16 year olds who reside in
seven public housing developments in Roanoke. The camp targets high-risk youths
who are experiencing problems of Iow self-esteem. They engage in various activities
designed to build a positive self-image and encourage the development of skills
necessary to resist negative peer pressure, particularly in regards to substance abuse
and teen pregnancy.
Gainsboro HomeownershiD Initiative/Gainsboro Lot Acauisition - (RRHA - $84,000) to
acquire four existing vacant lots in the Gainsboro neighborhood for compatible infill
residential development. RRHA has conditionally agreed to construct two single family
homes using funds from their new Homeownership Opportunity Program. Project will
also assist Iow-to-moderate-income families to purchase one of four homes in the
Gainsboro community by providing $15,000 in home buyer assistance to each
purchaser.
(~ainsboro Enhancement Proiect II - (City of Roanoke Department of Community
Planning and RRHA - $12,000) to continue with the rehabilitation and reselling of two
historically significant residential structures which have been relocated as a result of
the Wells Avenue Realignment project.
Gainsboro Professional Park - (City of Roanoke Department of Community Planning
and RRHA - $140,500) to provide assistance with the eventual rehabilitation and
adaptive reuse of one vacant and dilapidated structure and the demolition of the other
currently located at 110 and 111 Wells Avenue.
Gilmer A~enue Rehabilitation (NNEO $55,200) to continue to provide
homeownership opportunities for Iow/moderate income families by rehabilitating an
existing structure located at 719 Gilmer Avenue. The vacant property will eliminate
another eyesore in the community.
Harrison Museum Annex - (Harrison Museum of African American Culture - $77,300)
to construct an annex to store artifacts. Funding will benefit all citizens of the
Roanoke Valley and tourists visiting the area.
Henry Street- (Henry Street Revival Committee and RRHA - $180,000) to provide
assistance in the revitalization of the old Henry Street business district and begin
public improvements such as sidewalks, lighting, and the planting of street trees.
Attachment A
Page 4
HOME Security De[~osits - (Roanoke City Office of Director of Human Development -
$25,000) to provide financial assistance for I/m income city residents to secure
permanent housing in the continuum of care. This program will address two issues:
1). the transition from homelessness to self-sufficiency; and 2). homelessness
prevention. At least 75 households will be assisted for the project period.
Hotel Roanoke 108 Loan Proaram - (City of Roanoke Department of Finance and the
RRHA - $555,000) to pay principal and interest for the Hotel Roanoke Section 108
Loan of $6,000,000. The loan was for the renovation of the Hotel Roanoke. Three
hundred jobs, with 210 jobs to Iow to moderate income person to be created.
H0usina DeveloPment Administration - (Housing Development Office - $49,692) for
the administration of the Housing Development Office, excluding expenses relating
directly to Code Enforcement. Included are salaries, fringes, and related expenses for
the Housing Development Technician and one-half of a Secretary, support expenses
of the entire office including the Housing Development Coordinator.
Infill Housina Desian Comoetition - (Roanoke City Department of Planning &
Community Development - $5,000) to help fund a competition which will develop a
range of affordable residential buildings which are compatible with neighborhood
architecture and cost effective for construction. The projects will involve participation
from a diversity of community groups and financial investors. The competition will
employ Housing Design Guidelines which have been developed as an educational tool
and construction guide for promoting appropriate inner city housing.
Micro-Business Loan Prooram - (Southwest Virginia Community Development Fund -
$50,000) to support creation and retention of local jobs by making loans of generally
$10,000 or less, at Iow interest rates, to micro-businesses. (Funding is part of an
ongoing commitment.)
Midnight Basketball Prooram - (Parks & Recreation - $16,000) to provide a positive
recreational activity in a safe supervised environment for young adults, ages 18-23.
The focus is to offer physical alternative activities (primarily basketball) to occupy
leisure time. An estimated 6,000 participants from Iow/moderate income city
neighborhoods will be served and benefit the program.
Mini-Grants XV- (Roanoke Neighborhood Partnership - $10,000) to provide funding
for small neighborhood projects which address community issues and provide a tool
for ten organizations to build their strengths. This program is the key to the
development of neighborhoods into self-reliant organizations.
Neighborhood Business Develooment Prooram (Blue Ridge Small Business
Development Center - $24,500) to target specific neighborhoods in the City which are
Attachment A
Page 5
economically disadvantaged and which contain residents of Iow to moderate income.
The project will enable businesses in these neighborhoods to survive, grow and create
employment.
Neighborhood Development Grants - (Roanoke Neighborhood Partnership - $20,000)
to provide funding for projects which exceed the maximum Mini-grant award and have
more visible impact in neighborhoods. These projects allow neighborhood
organizations throughout the City to address neighborhood issues at the grass roots
level, build community pride, and self-sufficiency within the neighborhood.
NNE0 New Construction ~ (NNEO - $35,700) to construct two single family houses
on vacant lots owned by the organization. The activity will provide funds which will
leverage other activities such as the John Heinz Grant, bank financing and matching
funds raised by the organization.
Office of Grants Comoliance Administration - (Office of Grants Compliance -
$278,888) to provide coordination, monitoring, and support for all HUD entitlement
grants received by the City. Activities included in this project are planning,
administration of the CDBG, ESG and HOME funded projects.
Ooeration Bootstrap - (FDETC - $10,613) to continue Operation Bootstrap which
provides assistance to the growing number of applicants in need of housing and case
management services in conjunction with training for employment. This project is a
comprehensive approach to addressing the barriers to economic self-sufficiency that
are encountered by many unemployed and underemployed individuals.
Operation Paintbrush - (RNP - $48,000) to help improve the visible appearance of
selected neighborhoods through exterior painting and siding and minor repairs. During
the painting season, private contractors will paint or side 18 - 21 homes. This project
will benefit Iow and moderate income residents who are physically or financially
unable to maintain their property and who meet specific eligibility criteria.
ODDOrtunitv Knocks - (FDETC - $14,520) to continue the Opportunity Knocks program
which is designed to help young people between the ages of 18 and 24 to gain
practical work experience and participate in appropriate education and training
activities while carrying out community service projects. 43 "high-risk" youth will be
served through this program.
Owner-Occupied Rehabilitation Prooram - (Housing Development Office and RRHA -
$245,000) to assist in making loans or grants to homeowners in order to rehabilitate
their homes. The program will also provide deferred payment loans to very Iow
income homeowners.
Attachment A
Page 6
Perry Park Project - (Habitat for Humanity - $140,000) to assist the phase one of a
multiple-phase project. Phase one consists of acquiring a 3.2 acre tract in a blighted
area and demolition, clearing, installing curbs, guttering the street and other
improvements. After the first phase, 30 homes will be built for Iow and very-low
income families. The second phase will be financed through contributions from
individuals, businesses, churches and foundations along with volunteer labor, donated
materials and services.
Preonant Teen/Teen Parent Proaram - (Department of Social Services - $10,500) to
provide funding for a full-time parenting aide assigned to Social Services Teen Parent
Program to provide intervention services to ensure healthy mothers and babies; to
delay subsequent pregnancies; to complete school/training and gain employment; to
reduce involvement with Child Protective Services; to improve teen self-concept; and
to learn appropriate parenting and independent living skills.
Project H.O.P.E. After-School Day Care Prooram - (Junior League of Roanoke Valley,
Virginia, Inc.- $20,000) to provide support for Hurt Park families through a licensed
after-school day care for 25 children.
Purchase-Rehabilitation Prooram - (Housing Development Office and RRHA~ $70,000)
to help make loans and grants to householders buying substandard buildings to
rehabilitate and make their homes.
Quick Response To Emeroencies - (RRHA - $91,729) to provide limited "bare bones"
repair to the homes of approximately 45 very Iow income homeowners. These repairs
would keep these homes basically habitable, preventing either the relocation of the
owners or them living in seriously substandard and possibly imminently dangerous
conditions.
RAM House: Day Shelter for the Homeless - (Roanoke Area Ministries - $14,340) to
provide e.mergency assistance in the areas of housing, utilities, fuel assistance,
transportation, medical, food, and clothing. RAM also operates a Family Advocacy
Program which matches welfare recipients or elderly on fixed incomes to groups from
local congregations.
Rental Rehabilitation PrQ,qr¢m - (Housing Development Office and RRHA - $65,000)
to assist in making loans or grants to owners of substandard rental properties in order
to have their buildings rehabilitated and put back into use for Iow to moderate income
tenants.
Resource Mothers - (Roanoke City Health Department - $20,730) to continue the
Resource Mothers Program aimed at reducing the 20% repeat pregnancy rate among
teens in the City to the current program level of less then 3%. It additionally seeks
Attachment A
Page 7
to maintain the reduction of Iow birth weight babies born to teens in Roanoke City at
its current level of 5%. 60 teens will be directly served through this project.
Roanoke City Diversion Prooram - (Roanoke City Office On Youth - $5,000) to begin
a new program that will be a resource for the Court Services Unit to divert age and
criminal offenses appropriate youth from becoming a part of the juvenile court system.
The design is based on teaching life skills, responsibility, acceptance and
accountability for one's behavior. Parental involvement is mandatory.
Roanoke City Job Training/Internship/Volunteer Leadershio Camo - (Roanoke City
Office On Youth - $50,000) to help coordinate the Job Training Camp and Internship
Program. The camp will provide opportunities for 50 youth 12-15 years of age to
learn about work by way of classroom training (goal setting, career exploration,
financial planning, etc.). The Internship program will provide opportunities for 20 high
school and college students to have on-the-job training within the City government.
Roanoke Homeless Intervention Prooram - (TAP- $12,000) to provide assistance
through their existing Share Homeless Intervention Program of the Housing
Component for up to 12 homeless or "at-risk" homeless clients to ensure transition
into permanent housing and/or to maintain existing housing which may be at risk. The
program will provide rental, mortgage and security deposit assistance to those
qualifying individuals who were previously self sufficient but due to a catastrophic
situation are in need of assistance to prevent them from becoming homeless.
Roanoke Neiohborhood Partnershio - (RNP - $145,000) to provide a forum for
communication between neighborhoods and government, access to resources and a
process for citizens to participate in decision making. This activity funds a three
member staff, operating, project and newsletter expenses along with training and
citizen travel.
Roanoke Redevelopment and Housino Authority General Administration - (RRHA -
$62,982) to provide staff support for the CDBG and HOME projects implemented by
the Roanoke Redevelopment and Housing Authority. The funds will be divided among
the various programs.
Roanoke Valley Druo and Alcohol Abuse Council - (Office of the Director of Human
Development - $10,000) to serve as a clearinghouse for information, program
development, and coalition- building; address the prevention, enforcement and
treatment issues related to substance abuse; and provide coordination, staff support
and technical assistance to the Roanoke Valley Drug & Alcohol Abuse Council.
RRHA HOME Support - Relocation Assistance with CHDOs and CHDO Develooment-
(RRHA-$28,091) to provide support to CHDO's and assist the City of Roanoke with
Attachment A
Page 8
any necessary relocation activities.
Sh~ffers Crossino Phase I - (Roanoke City Department of Economic Development -
$138,774) for the continued redevelopment of Phase I. New funds will be used to
relocate a storm drain system that is located in the middle of the 6 acre tract, which
prohibits the efficient development of the site.
Small Business Incubator - (Roanoke Regional Chamber of Commerce - $60,000) to
provide an approximately 30,000 square foot building to be leased by a non-profit
corporation and utilized as a Small Business Incubator by 14-20 companies. Shared
business services as well as ongoing business counseling will be provided to all
businesses.
Teen Outreach Proaram (TOP) - (Council of Community Services - $2,000) to be used
as a local matching fund required to obtain state funding. Funds will assist TOP to
meet a vital need in the community by impacting Roanoke's future workforce by
preventing the unproductive choices that threaten the social and economic welfare of
all city residents.
Too Gun Summer Day Camp - (YMCA of Roanoke Valley - $14,089) to help continue
the Top Gun Summer Day Camp. This Camp is a five-day-a-week program for children
between the ages of 5 to thirteen. It helps students to be achievers by continuing
their academic performance, supporting good behavior and helping them form mentor
relationships with high school and college graduates and adult volunteer role models.
Transitional Livina Center - (TAP - $42,160) to provide operation support and
rehabilitation for the Transitional Living Center facility. The TAP - TLC combines long
term supportive housing and comprehensive case management services to enable
homeless families and singles to become self-supporting.
TRUST Shelter - (Roanoke Valley Trouble Center, Inc. - $13,500) to provide
emergency overnight housing to anyone who has the need. Shelter is provided for
single adult males and females, single and two-parent families, couples without
children and unaccompanied minors. Clients have access to goods and/or services,
counseling as well as information and referral.
Vacant Lot Homesteadino - (Housing Development Office - $20,000) to reimburse
some of the expenses of building new houses or moving houses onto vacant lots in
the older areas of the City. Reimbursement will be up to $4,000 per lot and may
offset the purchase price of the lot, site preparation costs, permit fees, utility
connection fees, and costs of buying or selling the property. Will only be applied to
lots on which new construction will occur. Will assist the development of
approximately 6 new single family houses.
Attachm'ent A
Page 9
Western VA Revolvinq Loan Fund - (Southwest Virginia Community Development Fund
- $36,251) to support creation and retention of local jobs by assisting in the financing
of small businesses at below market interest rates; the program works with private
lenders to finance fixed assets and working capital. (This is a continuation of a long-
term commitment.)
YWCA Youth Club - (YWCA of Roanoke Valley - $12,500) to fund the YWCA in
specifically addressing the needs of young girls who are at a statistically vulnerable
age and therefore are "at risk" of becoming pregnant. Informal educational
opportunities are provided which focus on developing self-esteem, accepting personal
responsibility, developing decision-making and leadership skills, health and family life
education and career development.
HENRY L. WOODWARD
DAVID D. BEIDLER
NANCY L. BROCK
HOLLY 5. PETERS
LEGAL AID SOCIETY OF ROANOKE VALLEY
416 CAMPBELL AVENUE S.W. ~
ROANOKE, VIRGINIA 24016-3627
PHONE NO. (703) 344-2088
FAX NO. (703) 342-3064 ':: ~
May 8, 1995
LINDA H. MANN
ANN ABBINGTON
SUE O'BRYANT
JUDY P. POFF
Charles Harlow
Office of Grants Compliance
Room 221 Jefferson Center
541 Luck Avenue
Roauoke, VA 24016
Re: Comments on Proposed Consolidated Plan
Dear Mr. Harlow:
This letter conveys my comments on the City's proposed Consolidated Plan, on behalf
of the low-income city residents whom I represent. These comments are directed primarily to
the housing component of the Plan, and they follow the general outline of the Plan in terms of
needs, strategies, and actions. In addition to my comments on the broader policies reflected in
this Plan, I have more specific comments on the organization of this document which I hope will
be helpful to your office as it produces the final Plan.
Housing Needs Assessment
The Plan acknowledges clearly that extremely low-income and low-income households
have the greatest housing need in terms of both affordability and quality of housing. But while
the Plan discusses specific types of assistance to low-income homeowners, there is no
comparable discussion of specific assistance to rental housing to achieve both affordability and
code compliance. Instead, there are some comments in the Market and Housing Conditions
sections which seem to indicate a decision not to address the needs of low-income renters. At
best, the Plan states that low-income renters would be ideal candidates for subsidized housing
(p. 1-22). Assuming this refers to subsidized housing already in existence, this is a fairly
meaningless comment, since this group would not have these needs if there were sufficient
subsidized housing. In the same section (p. 1-23), the needs of low-income households are again
acknowledged, but it is suggested that the solution is for them to increase "household income
and economic stability." This merely states the obvious fact that the housing problems of low-
income people would not exist if they were not poor. Such a statement entirely fails to address
the housing needs of the poor residents of the City.
In this same section, the Plan states that there is "evidence of a shortage of high-quality
single-family houses valued above $100,000." (Page 1-22.) This is a conclusory statement,
based apparently on the fact that surrounding jurisdictions have relatively greater proportions of
Charles Harlow
May 8, 1995
Page 2
housing in the $100,000 range. There is no indication of a shortage of such housing in the City,
in terms of prospective buyers not having a choice of properties in that range. In contrast the
shortage of housing affordable to low-income people is a real shortage in terms of insufficient
affordable units in either the City, or surrounding jurisdictions, to meet the need.
The needs assessment of the Plan suffers somewhat in comparison to last year's
Comprehensive Housing Affordability Strategy. Data seems sketchier. It is particularly
regrettable that the table of low and moderate income housing needs (Table lC in the CHAS)
was not included in the Plan, as this was a primary source of information. I found the
presentation of information somewhat confusing. It would help to cross-reference tables in the
narrative portions of the need assessment, and to incorporate the community description into the
needs assessment.
The community description could use additional detail pertinent to low and moderate
income persons. Data regarding the numbers of jobs at various wage levels would be very
helpful information in assessing the needs of specific subpopulations. Also, references to income
categories such as "extremely low-income," "low-income," and "moderate income" need to be
checked for accuracy throughout the Plan. Early on, median income for Roanoke is stated to
be $34,941 (page i-4), yet percentages of median income referenced later in the Plan are not
consistent with this figure (e.g., page 3-2). Also, the number of households described as having
a severe cost burden in the housing needs assessment (page 1-2) is signif'lcanfly higher than the
number identified in the Priority Needs Summary Table, (page 2-1).
Strategic Plan
The fact that the Priority Needs Summary Table is not incorporated into the narrative
Strategic Plan seems indicative of a discontinuity between needs and priorities. I cannot see any
correlation between the seriousness of the needs identified and their priority in the Strategic
Plan. It is further difficult to discern relative priorities in the Strategic Plan unless the identified
priorities are supposed to be in order of importance. If this is the case it should be stated
explicitly. I can detect no identifiable strategy to address the need of extremely low-income
families for affordable and decent housing.
The rental rehabilitation objective, while important, is modest in scale and no mechanism
to ensure that the program will serve very low-income families is mentioned.
It appears that more houses and apartments were boarded up or razed than were repaired
last year as the result of code enforcement activities, according to the CDBG performance
report. As code enforcement increases, the need for rehabilitation assistance will increase if a
reasonable amount of the existing housing stock is to be maintained. As the Plan notes,
substandard housing is more prevalent among rental housing. The City therefore needs to
develop programs for the rehabilitation of rental housing that will be affordable to low-income
families. Encouragement of non-profit activity in this area is a very important element of a
comprehensive rehabilitation strategy.
Charles Harlow
May 8, 1995
Page 3
In contrast to the comprehensive housing affordability strategy adopted last year, the
Consolidated Plan makes no mention of rental subsidies as a tool to maintain and improve rental
housing. Section 8 certificates and vouchers are particularly useful in strategies to increase
housing opportunity for minorities and to make rehabbed rental housing affordable. It is a major
failure of the Consolidated Plan not to have any strategy regarding additional rental assistance.
While the emergency assistance fund and other homelessness prevention initiatives have
their place, they do not address the underlying problem of the lack of affordable housing to low-
income families.
The Consolidated Plan obviously gives a much higher priority, and far more of its
resources, to homeownership than rental housing. The new homeownership initiatives, if they
benefit any low-income families, will only reach the very top of the range of the Iow-income
category. These are not the families with the greatest need.
Fair Housing
The Plan contains the bare minimum mention of neighborhoods with high concentrations
of minorities and poverty. These census tracts are identified, but a map should also be included.
Of greater concern, the Plan fails throughout to address fair housing concerns. The segregated
housing patterns which persist in Roanoke present particularly difficult issues which must be
squarely faced. The City's housing policies do impact the degree of housing choice available
to its minority citizens.
Lead-Based Paint
Although available data, collected in 1993, indicates that a great deal of the City's
housing stock contains lead-based paint hazards, there does not seem to be much of a strategy
so far developed to deal with that fact. While it is tree that there is some uncertainty as to the
best way to remove these hazards, there are certainly methods to insure that young children are
not exposed to the risk. Data should be available from the Health Department on the incidence
and location of elevated blood levels in children. There should be a continuing careful evaluation
of the comprehensiveness of lead screening procedures currently in place. There needs to be
a high priority on ensuring that all young children who live in older housing receive testing for
elevated lead levels.
Thank you for your consideration of these comments.
Yours truly,
Attorney At Law
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #183-468-472-514
H. Hamner Gay
Vice President
H. Hamner Gay & Co., Inc.
P. O. Box 11908
Lynchburg, Virginia 24506
Dear Mr. Gay:
I am enclosing copy of Ordinance No. 32445-050895 approving the City Manager's
issuance of Change Order No. 3 to the City's contract with H. Hamner Gay & Co., Inc., in
connection with Carvins Cove Filter Plant Improvements - Phase II, Contract B-l, in the
amount of $33,314.00, for a total contract amount, including Change Order No. 3, of
$2,913,137.44. Ordinance No. 32445-050895 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of May, 1995.
No. 32445-050895.
AN ORDINANCE approving the City Manager's issuance of Change Order No. 3 to the
i ' '
C tys contract vath H. Hamner Gay & Company, Inc., in connection with Carvins Cove Filter Plant
Improvements - Phase II, Contract B-1; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized and empowered to
issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 3
to the City's contract with H. Hamner Gay & Company, in connection with Carvins Cove Filter Plant
Improvements - Phase II, Contract B-1.
Such Change Order shall provide for the following changes in the work to be
performed:
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER NO. 1:
CHANGE ORDER NO. 2:
CHANGE ORDER NO. 3:
lnstall an additional 36 inch valve and electric
actuator at the Boxley Hills Pump Station.
2,924,017.00
3,220.00
(47,413.56)
$ 33,314.00
CONTRACT AMOUNT INCLUDING CHANGE ORDER NO.3 $ 2,913,137.44
ADDITIONAL TIME REQUIRED FOR CHANGE ORDER NONE
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
May 8, 1995
Council Report No. 95-136
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
CARVINS COVE PHASE II
CONTRACT B-1
CHANGE ORDER NO. 3
Back rog.Eg..g.D_d_ on the subject in chronological order is as follows:
A. City Council accepted a bid submitted by H. Hamner Gay & Company,
Inc. for Carvins Cove Phase II, Contract B-l, on September 13, 1993.
B. Work was started on the project as of October 7, 1993.
C. The project is nearing completion. All work is expected to be complete
by the end of May, 1995.
II.
Current situation is as follows:
The project extends a water main from Florist Road near Orlando Street
southward to the Hollins Road crossing of the railroad near Old Mountain
Road.
In order to improve water system operations, it is necessary to install aH
add tonal 36 inch valve and electric actuator at the Boxley Hills pump
station (see attached sketch). The additional cost of these items is
$33,314. This cost includes the additional valve at contract prices, the
electric actuator, and electrical connection. The City's engineering
consultant has determined the cost is fair for the work to be performed.
The current financial status of the contract is as follows:
Original Contract Amount
Change Order No. 1
Change Order No. 2
Proposed Change Order No. 3
New Contract Amount
$2,924,017.00
3,220.00
(47,413.56)
33 314.00
$2 913 137.44
Honorable Mayor and Members of City Council
CARVINS COVE PHASE II
CONTRACT B-1
CHANGE ORDER NO. 3
May 8, 1995
Page 2
Iii.
issues in order of importance are as follows:
A. _Funds
B. Cost
IV. Alternatives in order of feasibility are as follows:
A. Approve Chanqe Order No. 3 to the contract with H. Hamner Gay &
Company, Inc., in the amount of.~33,314.
1. Funds are available in the project contingency in account number
002-056-8377-9065.
2. Cost of the project will be increased. The cost of the changes is
fair and reflects current market conditions.
B. Do not approve Chanqe Order No. ,3 to the contract with H. Hamner Gay
& Company, Inc., in the amount of $33,314.
1. Funds remain available in the project.
2. _Cost of the project will be unchanged.
Recommendation is that City Council concur in Alternative "A" and take the
following specific action:
Authorize the execution of Change Order No. 3, in a form acceptable to the City
Attorney, to the contract with H. Hamner Gay & Company, Inc. in the amount
of .833,314 and -0- additional calendar days of contract time.
Respectfully submitted,
City Manager
Honorable Mayor and Members of City Council
CARVINS COVE PHASE II
CONTRACT B-1
CHANGE ORDER NO. 3
May 8, 1995
Page 3
WRH/PCS/kh
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
City Engineer
ZN THE COUNCZL OF THE CITY OF ROANOKEv
The 8th day of May, 1995.
No. 32446-050895.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1994-95 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the Usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Safety
Building Inspection (1)
Nondepartmental ...........................
Contingency - General Fund (2) ....................
$ 32,513,618
704,392
$ 49,031,410
173,884
1) Demolition of
Structures (001-052-3410-7500) $ 46,700
2) Contingency (001-002-9410-2199) (46,700)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
II.
III.
Roanoke, Virginia
May 8, 1995
95-138
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Appropriation of Funds for Demolition of Unsafe Buildings
Dilanidated buildines determined to be public nuisances and hazards are ordered by the
City to be demolished by their owners.
City oavs for demolition if orooerty owners cannot be comoelled to comolv with the
orders for various reasons, mcluding the owners cannot be identified or located to be
prosecuted in court, or are indigent. Owners of record are billed, and a lien is recorded
against the property for the costs of the demolition.
Twenty-one (21) such buildim,s have been razed bv the City thus far this fiscal year, at a
cost of more than $175,000 in CDBG funds. Three (3) more buildings are under contract
to be demolished, '
depleted, after which funds allocated for demolition of unsafe buildings will be
Current Situation~:
Fourte 14 a ditionalbuildin shav been condemned theBuildin De artment
demolition, whose owners cannot be compelled immediately to remove them themselvefs°r
because they cannot be identified or located, are indigent,
papers, or various other reasons, cannot be served with court
Six (6) of thene are con~iclo,-ed critical by the Building Commissioner, due to their
extremely hazardous condition. Bids for their demolition have been received, totalling
$46,700.
Issues~
B. Cost to the City
Transfer 46700fxomGener IF ontin n o t #001-002-9410-2199
Demoli 'o unt #001-052-3410_7500· d u rize the Ci Man r to execu e
individu ontracts for demoli 'on of s eciflc b '1 ' s declared by the Building
Commassioner to be public nuisances and unsafe in accordance with the Virginia
Building Maintenance Code.
May 8, 1995
Page Two
P~ublic safety will be enh0nc~ by the expeditious removal of six (6) imminently
hazardous buildings.
~ost to the City initially will be $46,700. However, some portion of this cost
may be recovered eventually fi.om the property owners or upon sale of the
properties.
Do not anoronriate additional funds for the demolit/,,,, of identified public nmsances.
1. Public safety would be ieonardiTe,4 by continuation of imminently hazardous
conditions, until additional appropriations for demolitions become available in
July.
_Cost to the City would be delayed until July 1~ the new budget year, when
additional funds become available. Further, the continuation of hazardous
conditions present the possibility of additional costs to the City through police
and fire protection activities.
A~nrove Altemativo A thereby transferring $46,700 fi.om General Fund Contingency account,
#001-002-9410-2199, TM Demolition, account #001-052-3410-7500; and authorizing the City
Manager to execute individual contracts for the demolition of specific buildings declared by the
Building Commissioner to be public nuisances and unsafe in accordance with the Virginia
Building Maintenance Code.
WRH/hdp:rs(er050895)
Assistant City Manager
City Attomcy
Director of Finance
Director of Public Works
Building Commissioner
Respectively submitted,
W. Robert Herbert
City Manager
~VIARy F. PARKER, CMC/AAE
C/tv C erk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240! 1-1536
Telephone: (703) 981-2541
May 10, 1995
File #~323
SANDRA H. EAK/N
Deputy City Clerk
John d. Jones
Vice-President
R. L. Luces Construction, Inc.
2030 Shenandoah Valley Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Jones:
I am enclosing copy of Ordinance No. 32447-050895 amend ng Ordinance No.
32428-041095 to correct the name of the successfu bidder from Lucas Construction Co.
to R. L. Lucas Construction, Inc. doing business as Lucas Construction Co. Ordinance No.
32447-050895 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32447-050895.
VIRGINIA,
AN ORDINANCE amending Ordinance No. 32428-041095 to Correct
the name of the successful bidder from Lucas Construction Company
to R. L. Lucas Construction, Inc. doing business as Lucas
Construction Company; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Ordinance No. 32428-041095, adopted April 10, 1995, is
amended to correct the name of the successful bidder from Lucas
Construction Company to R. L. Lucas Construction, Inc. doing
business as Lucas Construction Company.
2. In all other respects, Ordinance No. 32428-041095 shall
remain in full force and effect.
3. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 8, 1995
Council Report No. 95-139
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
COUNCIL REPORT NO. 95-127
ALTERATIONS AND ADDITIONS
MELROSE BRANCH LIBRARY
2607 SALEM TURNPIKE, N.W.
ROANOKE, VIRGINIA
II.
Ill.
~ of the project is as follows:
A. City Council at its April 10, 1995 meetina aoprove, I Council Report
No. 95-127 Iow bid of Lucas Construction Company authorizing a
contract with Lucas Construction Company.
~ is as follows:
The correct leaal namo of the contractor is R. L. Lucas Construction,
Inc.
Recommendation is as follows:
A. Adopt the attached ordinancn to correct the name of the firm.
WRH/LBC/fm
cc: City Attorney
City Clerk
Director of Finance
Director of Public Works
Respectfully submitted,
W. Robert Herbert
City Manager
Director of Hurrian Development
Assistant to City Manager for Community Relations
City Engineer
Constructior{ Cost Technician
Accountant, Contracts & Fixed Assets
Manager, General Services
Manager, Building Maintenance
Acting City Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32449-050895.
VIRGINIA
1994-95
providing for an emergency.
AN ORDINANCE to amend and reordain certain sections of the
General and Fleet Management Fund Appropriations, and
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General and Fleet
Management Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
General Fund
Non-Departmental
Transfers to Other Funds (1) .....................
Fu2d Balance
Reserved CMERP - city (2) ........................
$49,144,337
48,226,018
1,327,677
capital Outlay
Capital Outlay (3) ................................
$ 2,729,832
2,729,832
1) Transfer to Fleet
Management Fund
2) Reserved CMERP -
city
3) Vehicular
Equipment
(001-004-9310-9506) $ 59,323
(001-3323) (59,323)
(017-052-2642-9010) 59,323
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
95-408
Roanoke, Virginia
May 8, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Fund Appropriation
I. Background on the subject in chronological order is:
The Capital Maintenance and Equipment Replacement
Program has identified the need for a new Ambulance
to be used in Emergency Medical Services.
This requested ambulance is needed to replace an
old, outdated and high maintenance unit.
City Manager's approval is required to purchase
items costing less than $75,000 per single item.
Bids have been appropriately requested and received
in accordance with the procurement section of the
code of the City of Roanoke, Virginia.
II. Current Situation is:
It is necessary for City Council to appropriate
Funds to allow for the acquisition of the requested
ambulance.
III. Issues in order of importance are:
A. Need
B. Fundinq
C. Timing
IV. Alternatives in order of Feasibility are:
City Council appropriate $59,323.00 from General
Fund Capital Maintenance and Equipment Replacement
Program to Fleet Management account 017-052-2642-
9010 to allow for the purchase of a new ambulance
for Emergency Medical Services.
Fund Appropriation
Page 2
Need for the requested Ambulance is to provide
for the continued support of appropriate
Emergency Medical Services to the Citizens of
the City of Roanoke.
Funding is designated in the Capital
Maintenance and Equipment Replacement Program
to provide for the purchase of the requested
unit. Appropriation of Funds by Council is
necessary to allow for the purchase.
Timing of the purchase would be accomplished
in the most effective manner.
City
1.
Council not appropriate $59,323.00.
Need for the.requested vehicle to provide for
the most efficient and effective emergency
medical services to the citizens would not be
met with this alternative.
Funding designated for this purchase in the
Capital Maintenance and Equipment Replacement
Program would not be expended at this time.
Timing of the requested purchase would not be
in the most effective manner.
Recommendation is that City Council concur with
Alternative "A" and appropriate $59,323~00 from General
Fund Capital Maintenance and Equipment Replacement
Program to Fleet Management account 017-052-2649-9010 to
provide for the purchase of One (1) New Ambulance for
Emergency Medical Services.
Respectfully Submitted,
W. Robert.Herbert
City Manager
cc:
City Attorney
Director of Finance
Director of Public Safety
Director of utilities & Operations
Management & Budget
Manager, Emergency Services
Manager, Fleet Management
Manager, General Services
MARY F, PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #166-301-323-472
Gerald A. Burgess, III
County Administrator
County of Botetourt
P. O. Box 279
Fincastle, Virginia 24090
Elmer C. Hodge
County Administrator
County of Roanoke
P. O. Box 29800
Roanoke, Virginia 24018
Randolph M. Smith
City Manager
City of Salem
P. O. Box 869
Salem, Virginia 24153
Gentlemen:
I am enclosing copy of Resolution No. 32450-050895 authorizing execution of an
Amendment to the contract dated January 26, 1990 with the City of Salem and the County
of Roanoke, which Amendment shall provide for the County of Botetourt to be a full
participating library in the integrated automated library system, in accordance with
recommendations contained in a report of the City Manager under date of May 8, 1995.
Resolution No. 32450-050895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Gerald A. Burgess, III
Elmer C. Hodge
Randolph M. Smith
May 10, 1995
Page 2
pc:
Susan H. Fain, Deputy City Clerk, Botetourt County Board of Supervisors,
P. O. Box 279, Fincastle, Virginia 24090
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, p. O. Box 29800,
Roanoke, Virginia 24018
Forest G. Jones, City Clerk, City of Salem, P. O. Box 869, Salem, Virginia 24153
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of May, 1995.
No. 32450-050895.
A RESOLUTION authorizing the execution of an amendment to the
contract for the integrated automated library system to allow the
County of Botetourt to participate in the system.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an Amendment to the contract
dated January 26, 1990 with the City of Salem, and the County of
Roanoke, which Amendment shall provide for the County of Botetourt
to be a full participating library in the integrated automated
library system, in accordance with the recommendations contained in
the report to this Council dated May 8, 1995.
2. The form of the Amendment shall be approved by the City
Attorney.
ATTEST:
City Clerk.
May 8, 1995
#95- 503 i /.
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: AMENDMENT TO CONTRACT - INTEGRATED AUTOMATED LIBRARY SYSTEM
I. BACKGROUND
The Roanoke City~ Roanoke County and City o~f Salem Public
Libraries entered into a contract in 1990 establishing an
integrated automated library system.
An integrated automated system is an on-line real-time
computer system designed around a bibliographic datebase of
Machine Readable Cataloging {MARC) standard records
f--~r all Types of Tibrary materials capable in design
architecture and performance capacity of supporting multiple
library acquisitions, cataloging, fiscal control, on-line
public catalog, circulation control and management information
applications.
Bo
The three library systems~ by the contract? are full partners
in the ownership of the automated system.
Committees have been established, involving administrative
officers, data processing managers and library administrators
of the three jurisdictions to advise, manage, evaluate and
implement the functions and use of the shared automated
system.
Co
Roanoke City's Department of City Information Systems (CIS) is
host site and oversees the daily operation of the automated system.
D. Roanoke City acts as purchasing agent for the automated system.
The funding formula is based on four statistical measures
from fiscal year reports:
a. 50% of each library system's circulation;
30% of each library system's number of circulation
points;
Co
10% of the number of titles in the database for each
library system;
10% of the total number of terminals within each library
system.
II. CURRENT SITUATION
Ao
The County of Botetourt has requested permission for its library
system to participate in the integrated automated system.
Bo
The City of Roanoke Attorney's Office has drawn up an amendment
to the original agreement providing for the County of Botetourt
Library System to be a full participating library in the integrated
automated system. (Attachment A)
No special admission fees, buy-in provisions, or charges for
prior investment by the Cities of Roanoke, Salem and the
County of Roanoke will be imposed on the County of Botetourt.
The proper authorities in each of the four jurisdictions'
administrations, librarTsystems and library boards, and the
advisory and automation committees have agreed to the terms of
the amendment to the contract for the integrated automated library
system.
Do
The Boards of Supervisors of the Counties of Roanoke and
Botetourt and Salem City Council have approved the amendment
to the contract for the integrated automated library system.
Eo
Library Administration recommends approval of the amendment to
the contract for the integrated automated l~-~rary system allowing
the County of Botetourt Public Library System to be a full
participating library in the integrated automated system.
III. ISSUES
A. Quality of Library Service
B. Budgetary Impact
IV. ALTERNATIVES
Approve the amendment to the contract for the integrated automated
library system and aut~rize the City Manager or his designee to
execute the amendment.
1. Quality of Library Service
The addition of the holdings of the Botetourt Public Library
System to the automated system's database would greatly
enhance library service to the entire valley - allowing
access to the holdings of all public library locations
from any one of them.
2
b. One database of patron records would allow for better and
easier inventory control for all four public library systems.
2. Budgetary Impact
Adding a fourth full-time partner would reduce the costs of
maintaining/upgrading hardware/software for the four
participating libraries. The percentages of the shared cost
of the system for fiscal year 95-96 will be 34.88% for the City
of Roanoke, 9.33% for the City of Salem, 41.21% for the County
of Roanoke and 14.58% for the County of Botetourt.
Do not approve the amendment to the agreement for the integrated
automated library system and do not authorize the City Manager or his
designee to execute the amendment to the agreement.
1. Quality of library service would remain at the current level.
Holdings of all public library locations will not be
accessed from some of the locations.
Patron records will remain in two separate databases -
keeping inventory control at the same level.
2. Budgetary Impact
Costs of maintaining/upgrading hardware/software will
continue to be shared three ways instead of four. The
percentages for the City of Roanoke will be 40.9%, the City
of Salem will be 10.8% and the County of Roanoke will be 48.3%.
V. RECOMMENDATION
City Council approve the amendment to the agreement for the integrated
automated library system and authorize the City Manager or his designee
to execute the amendment to the agreement, admitting the County of
Botetourt as a full participating library in the integrated automated
library system.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/GR/MEK/js
CC:
Wilburn C. Dibling, City Attorney
James Grisso, Director of Finance
Glenn Radcliffe, Director of Human Development
M. Emily Keyser, Acting City Librarian
ATTACHMENT "A"
AMENDMENT TO CONTRACT
THIS AMENDMENT, made and entered into this day of
· 1995, between the CITY OF ROANOKE, a municipal
corporation chartered under the laws of the Commonwealth of
Virginia; CITY OF SALEM, a municipal corporation chartered under
the laws of the Commonwealth of Virginia; the COUNTY OF ROANOKE, a
county chartered under the laws
and the COUNTY OF BOTETOURT,
Commonwealth of Virginia.
of the Commonwealth of Virginia;
a political subdivision of the
WHEREAS, by Contract dated January 26, 1990 (the "Contract"),
a copy of which is attached hereto as Attachment A and incorporated
by reference herein, the City of Roanoke, City of Salem, and County
of Roanoke, agreed to establish an integrated automated library
system (the "system"), more particularly described in the Contract,
and provide a mechanism for allocating and sharing costs for such
system;
WHEREAS, additional interested parties may be considered for
participation in the system pursuant to paragraph 18 of the
Contract;
WHEREAS, the County of Botetourt wishes to participate in the
system;
WHEREAS, the County of Botetourt has made application to the
Library Automation Committee, and the Library Automation Committee
has recommended to the Advisory Committee that the Contract be
amended to allow participation in the system by the County of
Botetourt and to allow allocation of the system's costs among the
parties to this Amendment; and
WHEREAS, the City Councils for the Cities of Roanoke and Salem
and the Boards of Supervisors for the Counties of Roanoke and
Botetourt have authorized by the
ordinance this Amendment which allows
participate in the system and provides
appropriate resolution or
the County of Botetourt to
for allocating the system's
costs among the parties to this Amendment.
THEREFORE, IN CONSIDERATION of the above premises, and other
good and valuable considerations, the parties hereby mutually agree
as follows:
1. The Contract is amended to allow participation in the
system by the County of Botetourt and to allow allocation of the
system's costs among the parties. The County of Botetourt agrees
to all of the conditions, terms and obligations of the Contract as
amended. The County of Botetourt shall bea participating library
as that term is used in the Contract.
2. Special membership entry costs, charges, and levies for
the County of Botetourt's participation in the system are limited
only to direct system's cost generated by the County of Botetourt's
participation. The only substantial anticipated direct cost is
associated with the need to expand system memory. No special
admission fees, buy-in provisions, or charges for prior investment
by the other participating libraries will be imposed.
3. The County of Botetourt shall make payment for shared
costs commencing sixty (60) days prior to the planned
telecommunications installation date.
4. Paragraph 1 of the Contract is amended to read as
follows:
1. .~.The participating libraries shall implement an
integrate~-automated library system as mutually agreed
upon by the City Councils or Boards of Supervisors of the
participating libraries.
follows:
Paragraph 3 of the Contract is amended to read
3. The membership of the Advisory Committee shall
consist of the City of Roanoke Director of Human
Development, the City of Salem Assistant City Manager,
the County of Roanoke Assistant Administrator, the County
of Botetourt Assistant County Administrator, a
representative from the Library Boards of the City of
Roanoke and the Counties of Roanoke and Botetourt, the
City of Roanoke Librarian, and Directors of the City of
Salem Public Library, the County of Roanoke Public
Library, and the County of Botetourt Public Library. In
any and all matters requiring a vote by the members of
the Advisory Committee each participating library shall
have one vote.
follows:
Paragraph 4 of the Contract is amended to read
4. The membership of the Library Automation
Committee shall consist of the City of Roanoke Librarian,
Directors of the City of Salem Public Library, the County
of Roanoke Public Library, and the County of Botetourt
Public Library, the Data Processing Managers of the
Cities of Roanoke and Salem and the County of Roanoke,
the Microcomputer Analyst of the County of Botetourt, and
the Automation Coordinator who shall be a Library
employee in the classified service of the City of
Roanoke. In any and all matters requiring a vote by the
members of the Library Automation Committee each
participating library shall have one vote.
7. Paragraph 11 of the Contract is amended to read
follows:
11. Upon the expiration of the initial term of
three (3) years this contract shall be automatically
renewed annually for one year terms unless notice of
termination is given by any party in writing to the other
parties at least twelve (12) months prior to the end of
any one year term of renewal. Notice of termination by
any of the cities or the counties, given as hereinabove
provided, shall constitute termination of this contract
only to the terminating party upon the effective date of
such notice of termination, which effective date shall
not be sooner than the last day of any one year term of
3
as
as
as
renewal. The terminating party shall forfeit any equity
in the sys~m to the remaining libraries participating in
the system upon proper notice of termination.
8. Paragraph 12(b) of the Contract is amended as follows:
(b) Upon the renewal of this contract, the percent-
ages will be reevaluated by the Library Automation
Committee in order to reflect any changes in the usage of
the system occurring on the part of any participating
library. For fiscal year 1994-1995, the parties' shared
costs as set forth in Appendix A will be as follows:
(1) 34.88% of the shared cost shall be paid by the
City of Roanoke.
(2) 9.33% of the shared cost shall be paid by the
City of Salem.
(3) 41.21% of the shared cost shall be paid by the
County of Roanoke.
(4) 14.58% of the shared cost shall be paid by the
County of Botetourt.
9. Paragraph 13 of the Contract shall be amended to read as
follows:
13. The City of Roanoke shall act as the purchasing
agent for all shared cost components of the system.
10. Paragraph 15 of the Contract is amended to read as
follows:
15. For any cost or expenditure which is paid by
the City of Roanoke, as purchasing agent, for individual
library cost and expenditures for operation and services
in another party's library, such other party shall
reimburse the City in full. This wlll include reimburse-
ment for purchase of terminals, printers, light pens,
modems, barcode labels, machine readable labels for
patron identification cards, and database processing by
system vendor as set forth in Appendix A. The City of
Roanoke, as purchasing agent, shall make periodic
billings to the other parties no more frequently than
monthly.
11. Paragraph 22 of the Contract is amended to read as
follows:
22. This contract may be amended by a written
amendment or modification thereto authorized by the
resolutions of the City Councils and Boards of Supervi-
sors of the parties.
12. Appendix A of the Contract is amended to read as follows:
Amended Appendix A
Funding for the initial purchase and ongoing support
of the Roanoke Area Public Libraries Automation Project
will be in three (3) forms: (1) shared costs based on
the use of the agreed upon percentages; (2) individual
library costs based on use which will be reimbursed to
the City of Roanoke as purchasing agent for the automated
system; and (3) individual Jurisdiction costs which are
incurred and paid by each Jurisdiction independently of
this agreement.
Shared Costs:
1. Purchase of central computer and software
2. Preparation of computer host site
3. Conversion of patron ID machine readable file
4. Monthly hardware maintenance costs for central site
5. Monthly personnel costs for operation of system,
including, but not limited to, an Automation
Coordinator and system support staff
6. Telecommunications equipment at the Central Host
Site
7. Monthly software maintenance costs
8. Supplies necessary for operation at the Central
Host Site
9. Ail costs for equipment insurance, i.e., theft,
casualty, fire, etc.
10.
11.
Any cost for hardware or software, system's
maintenance, system's operations and system's
telecommunications which is needed for the
operation of the system or any of its key
components, and delivers a mutually determined
system benefit to the participating libraries
examples include but are not limited to a leased
replacement CPU, a remote service for Internet
access, and a new software module
Any other costs agreed upon by the Library
Automation Committee
Individual Library Costs:
Purchase of smart machine readable barcode labels
Machine readable labels for patron ID cards
Terminals, printers, light pens, modems and other
peripheral equipment located within individual
library buildings
Installation of telecommunications network
Monthly telecommunications circuits costs
Individua~Jurisdiction Costs:
Preparation of sites for terminals
libraries
Labor for barcode labeling materials
Machine readable bibliographic data
in individual
The funding formula used for this project is based
on the following four statistical measures: 50%
circulation; 30% number of circulating points; 10% number
of titles in the data base; and 10% number of terminals
within each library.
The result of these statistical measures is an
equitable breakdown of the shared costs for fiscal year
1994-1995 as follows: City of Roanoke - 34.88%; City of
Salem - 9.33%; County of Roanoke - 41.21%; and County of
Botetourt - 14.58%.
11. Except as changed or modified herein, the conditions,
terms and obligations of the Contract remain in full force and
effect as if fully stated herein.
IN WITNESS W}{EREOF, the parties hereto, each duly authorized,
have hereunto affixed their signatures and seals to this Amendment,
executed in quadruplicate as of this__day of
, 1995.
CITY OF ROANOKE
ATTEST:
Mary F. Parker, City Clerk
[ SEAL ]
W. Robert Herbert, City Manager
[ SEaL ]
R~ndolph M. S~th, City'Manager
ATTEST:
Mary' H. Allen, Clerk to
the Board
[ SEAL ]
COUNTY OF ROANOKi~
Elmer C. Hodge, {~o.
Administrator
ATTEST:
Susan H. Fain, Deputy Clerk
to the Board
[ SEAL ]
COUNTY OF BOTETOURT
Gera A~. Bu gess, Co. A~ministrator
Approved as to Form:
Counsel, City of Roanoke
A~~o Form:
CounSel, City 'So~alem
CoUnsel ~ C~unty of Roanoke
Approved as to Form:
Counsel, County of Botetourt
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240I 1-1536
Telephone: (703) 981-2541
May 10, 1995
File #20-60-270-468-514
SANDRA H. EAK1N
Deputy Cily Clerk
Paul D. Rotenberry
Vice-President
Adams Construction Co.
P. O. Box 12627
Roanoke, Virginia 24027
M. Wayne Hylton, Jr.
Vice-President
S. R. Draper Paving Co., Inc.
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Gentlemen;
I am enclosing copy of Ordinance No. 32452-050895 accepting the bid of L. H. Sawyer
Paving Co., Inc., for paving and profiling of various streets and Can/ins Cove Boat Landing
Parking Lot, in the amount of $1,411,105.40, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract for such work; and
rejecting all other bids made to the City for the work. Ordinance No. 32452-050895 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
May 8, 1995.
On behalf of the Members of City Council, I would like to express appreciation for
submitting your bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of May, 1995.
No. 32452-050895.
AN ORDINANCE accepting the bid ofL~ H. Sawyer Paving Company, Inc., for paving
and profiling of various streets, and Carvins' Cove Boat Landing Parking Lot, upon certain terms
and conditions, and awarding a contract therefor~ authorizing the proper City officials to execute
the requisite contract for such work~ rejecting all other bids made to the City for the work~ and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of L. H. Sawyer Paving Company, made to the City in the total amount of
$1,411,105.40, for paving and profiling ofvarious streets within the City of Roanoke, and the
Carvins' Cove Boat Landing Parking Lot, as is more particularly set forth in the report to this
Council dated May 8, 1995, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract documents offered said bidder, which
bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to
be paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mu'
TN THE COUNCTL OF THE CTTY OF RO~NOKE~ VTRGIN~A
The 8th day of May, 1995.
No. 32451-050895.
AN ORDINANCE to amend and reordain certain sections of the
1994-95 General and Water Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1994-95 General and Water Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A r r'at'ons
Public Works
Street Paving
(1) ............................
Reserved CMERP - City (2) ....................
Capital Outlay
95-96 Paving (3) .............................
Retained Earnina~
Retained Earnings - Unrestricted (4) .........
$ 21,776,050
1,285,493
$ 977,677
$ 32,474,223
58,576
$ 22,093,109
1) Fees for
Professional
Services
2) Reserved
CMERP - City
3) Appropriated
from General
Revenue
4) Retained
Earnings -
Unrestricted
(001-052-4120-2010) $ 350,000
(001-3323) (350,000)
(002-056-8383-9003) 58,576
(002-3336) (58,576)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
May 8, 1995
No. 95-140
Honorable David A. Bowers,
and Members of Council
Roanoke, Virginia
Mayor
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bid Committee Report
Asphalt Concrete Overlays and Pavement Profiling
of Various Streets Within the City of Roanoke
Bid Committee Report attached is for paving and profiling of
various streets within the City of Roanoke. The 44~850 tons of
asphalt will pave 76 lane miles of streets and the
Carvin's Cove Boat Land-~g parking lot.
City street paving programs's current ten-year average is shown on
Attachment I. The average number of lane miles paved during this
ten-year period is 63.5 which is greater than the 57 lane-miles
desired each year.
Recommendation is that City Council approve the recommendations of
the Bid Committee Report.
Respectfully submitted,
City Manager
WRH/gpe
Attachments
copy: City Attorney
Director of Finance
Director of Public Works
City Engineer
Traffic Engineer
May 8, 1995
No. 95-140
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
S~-BJECT: Bid Committee Report
Asphalt Concrete Overlays and Pavement Profiling
of Various Streets Within the City of Roanoke
Background:
Bids were received in the General Services office on
April 18, 1995. These bids were publicly opened and read
aloud for Asphalt Concrete Overlays and Pavement Profiling of
Various Streets Within the City of Roanoke. Three (3) bids
were received and referred to the bid committee for review and
report back to City Council. The low bid, in the amount of
$999,570.70 was submitted by L.H. Sawyer Paving Company, Inc.
Alternate No. I (raising manholes) was bid at $55,000.00, and
Alternate No. 2 (paving Carvin's Cove Boat Landing parking
lot) was bid at $58,575.50, amounting to a total bid of
~1,113,146.20.
Be
City Council, at its October 1, 1979 meeting, directed the
Administration to give "every consideration., to maintaining a
20-year paving cycle on City streets. The 20-year paving
cycle requires that 57 lane-miles be paved each year within
the City of Roanoke. (See Attachment I.)
Street condition investigated by Streets & Traffic Department
indicates that 70 lane miles of streets are rated in the "A"
category. This category includes streets which are identified
as being in the greatest need of resurfacing. These
determinations are based upon professional field judgement
which examines the extent of various types of pavement
deterioration such as cracking, rutting, and raveling. Of
this, 57 lane miles were included in the work put out for
bids.
Carvin's Cove Boat Landinq parking lot has never been paved
but needs to be paved to accommodate the increasing traffic.
Funding sources totalinq $1,425,546.50 are listed o~
Attachment II and would provide a unit price contract of
$1,411,105.40 for 44,850 tons of asphalt and a $14,441.10
contingency for re~'iacement of vehicle detectors (wire loops
embedded in the pavement surface at signalized intersections)
that will be destroyed as a result of the pavement profiling
needed under this paving program. The paving contract will
nayor Bowers, Members of City Council
Page 2
II.
enable the resurfacing of 76 lane miles of streets and the
Carvin's Cove Boat Landing parking lot at prices contained in
the low bid shown on Attachment III. One of the funding
sources is the Fiscal Year 1995-96 Paving Program monies in
the amount of $1,016,971. Therefore, the proposed contract is
based upon funds included in the Fiscal Year 1995-96 budget to
be adopted on May 8, 1995. However, contract expenditures
prior to June 30, 1995 can be paid from the currently
available FY 94-95 funds.
Contract amount, which will allow the City to pave 76 lane
miles, is $297~959.20 more than the low bid total (including
both alternates). The Streets & Traffic Department has
increased the appropriate quantities, as bid on a unit price
basis. Project specifications state that the city reserves
the right to add to or to decrease the quantities listed in
the Bid form in an amount that would not exceed 35 percent of
the total accepted Base Bid, without renegotiations of the
unit prices.
Issues:
Compliance of the bidders with the requirements of contract
documents.
B. Amount of the low bid.
C. Fundinq for construction.
D. Time of completion.
III. Alternatives:
Award the contract to L.H. Sawyer Paving Company, Inc. in the
amount of $1,411,105.40 (base bid plus both alternates) for
paving, and establish a contingency in the amount of
$14~441.10 for a total of $1,425,546.50, in a form acceptable
to the Director of Finance.
1. Compliance of the bidder with the requirements of the
contract documents was met.
Amount of the low bid is acceptable. The $26.49 price per
ton of asphalt is 1.3% higher than last year's price of
$26.15.
3. Fundinq for the project is available in the accounts
listed in Attachment II.
Mayor Bowers, Members of City Council
Page 3
IV.
4. Time of completion of the project is 180 days.
Reject all bids and do not pave the City streets this year.
1. Compliance with requirements of the contract documents
would not be an issue.
2. Amount of the bid price would probably be higher if re-bid
at a later date.
3. Fundinq would not be spent at this time.
4. Time would become a factor in the deterioration of streets
that need paving now.
Recommendation is that City Council concur in Alternative "A" and
take the following specific actions:
Award the contract to L.H. Sawyer Paving Company, Inc. in the
sum of $1,411t105.40, and establish a contingency in the
amount of $14t441.10 for a total of $1~425~546.50 in a form
acceptable to the Director of Finance.
Appropriate $350~000.00 in CMERP funding to Street Paving
Account No. 001-052-4120-2010.
Appropriate $58~575.50 from the Water Fund Previous Years'
Retained Earnings to a Capital Outlay account to be
established in the Water Fund.
D. Reject the other bids received.
Respectfully submitted,
~hn H. Parrott
William F. Clark
WWSr/RKB/gpe
Mayor Bowers, Members of City Council
Page 4
Attachments:
10 Year Summary (Attachment I)
Funding Sources (Attachment II)
Tabulation of Bids (Attachment III)
Street Paving/Profiling List
Street Paving Map
copy:
City Attorney
Director of Finance
City Manager
Budget Administrator
Traffic Engineer
ATTACHMENT I
CITY OF ROANOKE STREET PAVING PROGRAM
10 YEAR PERIOD
APPROXIMATE COST TOTAL
YEAR LANE MILES PER TON CONTRACT
1986 40 28.78 794,000.00
1987 45 27.52 856,064.70
1988 57 26.77 993,618.15
1989 98 24.61 1,641,000.00
1990 57 24.61 901,532.60
1991 70 21.77 1,071,723.00
1992 75 20.23 951,807.05
1993 60 24.61 985,000.00
1994 57 26.15 1,462,488.30
1995' 76 26.49 1,411,105.40
TOTAL 635 $11,068,330.20
Ten-Year Avg. 63.5 $ 1,106,833.92
*Paving Program proposedby this report
ATTACHMENT II
F.Y. 1995 - 1996 PAVING PROGRAM
Total Funding Required
Funding Sources:
PART A (Fiscal Year 1995)
Capital Maintenance and Equipment
Replacement Program
o General Fund
Water Fund-Previous Year's
Retained Earnings
Subtotal
$1,425,546.50
350,000.00
58~575.50
$408,575.50
PART B (Fiscal Year 1996)
Annual Paving Program
001-052-4120-2010
1~016~971.00
$1,425,546.50
ATTACHMENT III
TABULATION OF BIDS FOR
ASPHALT CONCRETE OVERLAYS AND PAVEMENT PROFILING
OF VARIOUS STREETS WITHIN THE CITY OF ROANOKE
Bids opened Tuesday, April 18, 1995, 2:00 p.m.
L.H. SAWYER PAVING S.R. DI{AI~ER PAVING
OOMPANY, INC. ADANS CONSTRUCTION CO. CO{~PANY INC.
BID ITeM PROPOSAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
QUANTITIES PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
Type SM-2A Bituminous Concrete 30,150 Tons 26.49 798,673.50 27.25 821,587.50 27.47 828,220.50
Type SM-2A Bituminous Concrete
(non--~oliBhing ) 3,020 Tons 32.96 99,539.20 30.33 91,596.60 31.97 96,549.40
Tack Coat 11,000 Gal. .85 9,350.00 .88 9,680.00 .83 9,130.00
Asphalt profiling 1" thick
T¥~e "B" 6,200 S.Y. 1.68 10,416.00 1.63 10,106.00 1.60 9,920.00
Asphalt profiling 1"' thick
Type "C" 6,300 S.Y. 2.24 14,112.00 2.13 13,419.00 2.10 13,230.00
Asphalt profiling 1" thick
T~pe "D" 24,100 S.Y. 2.80 67,480.00 2.48 59,768.00 2.60 62,660.00
SUB-TOTAL (Base Bid) *999,570.70 $1,006,157.10 $1,019,709.90
TOTAL ALTERNATE NO.
l{aising Manholes 550 ea. $100.00 $55,000.00 $95.00 $52,250.00 $95.00 $52,250.00
Page i of 2
ATTACHMENT III
L.H. SAWYER PAVING S.R. DRAPER PAVING
(~)14PI~/~Y, INC. AD/~4S CONS~UCTION CO. C014P~/~
ALTERNATE NO. 2 PROPOSAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
QUANTITIES PRICE AMOUNT PRICE AMOUNT PRICE ~UNT
Type SM-2A Bituminous
Concrete 2,200 Tons 26.49 58,278.00 28.69 63,118.00 27.72 60,984.00
Tack Coat 350 Gal. .85 297.50 .88 308.00 .83 290.50
TOT~LAL'£~ATE NO.2 58,575.50 63,426.00 61,274.50
TOTAL BID $1,113,146.20 $1,121,833.10 $1,133,234.40
Engineer's Esti-~te: $1,002,310 (base bid only)
William White Sr., Chairman
John H. Parrott
William F. Clark
Page 2 of 2
Page 1 of
i LOCAT I ON PRO-
i ~ LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
! CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
East III 13th 20th 2600 21 500
Gate
Ave.
i Dunkirk Ave. III Gus Nicks City Limit 1320 21 280
I Maplelawn Ave. II Oakland Blvd. Oliver 1850 34 600
Sutton St. III Whittaker Victor 450 23 100
Rutherford Ave. I Williamson Kimball 1270 55 700
Wllliamson Rd. I Cumberland Fugate 2000 43 820 B 6,200 NP
I Huntington Ave. II Oliver Birchwood 2100 22 450
I Webb III Plantation Shenandoah Valley 250 24 60
Plantation Rd. I Webb Fleming 2650 64 1300 C 1,000 NP
Cook Ave. III Wentworth Princeton 580 21 130
I Trevino Dr. III Old Mountain 1247 Trevino 1300 36 450
Cup St. III Pennsylvania Long Acre 270 30 100
Pennsylvania Ave. III Applewood Nelms 1200 35 400
Long Acre Dr. III Applewood N. Dead End 1500 36 520
Victor Ave. III Sutton Oliver 320 29 100
Nelms Ln. III Pennsylvania N. Dead End 200 40 100
Hollins Rd. I Plantation W. End of Bridge 650 40 250 D 3,000 Mill Ail
Statesman Ind. Pk. III Various 2100 Drainage
Projects
Pennsylvania Ave. III @ Columbia D 300
Richard Ave. III Mecca Gus Nicks 2000 18 350
Lester Ave. III Whittle Ruston 450 25 110
Montague St. III Wentworth Fleming 300 30 100
Mapleton Ave. III Whittle Ruston 300 34 100
P A V I N G P R O G R A M
NORTHWEST Page 1 of
LOCATION PRO-
& LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
Hunt Ave. III 10th Marlian 1,200 24 280
Court St. III Rockland Dead End 500 24 120
Marlian Ave. III Court Dead End 400 30 120
Downing St. III Douglass Whitten 1,000 30 300
Carver Ave. III Burrell Dunbar 800 27 200
Dunbar St. III Carver Douglass 300 20 70
Douglass Ave. III Burrell Dunbar 600 30 180
~ Harrison Ave. III Gainsboro 5th 1,640 34 530 I
Gilmer Ave. III 1st Dead End (at 10th) 3,800 34 1,250 C 1,500 Check VDOT
match line
Fairfax Ave. III Harrison 5th 800 26 200
Swarthmore Ave. III Hershberger Dead End 650 34 210
Hearthstone Rd. III Maitland NCL 850 30 250
Troy Ave. III Oakland Winsloe 1,200 31 360
Grandview Ave. II Oakland Floraland 3,200 25 760
Maitland Ave. III Airport Williamson 690 20 130
Woodbury St. III Williamson Hershberger 800 20 150
Dupree St. III Whitten Carver 430 21 100 ___
New York Ave. III Lafayette Crescent 580 27 150
2nd St. III Harrison Patton 220 22 50
4th St. III Fairfax Patton 220 18 50
6th St. III Gilmer Loudon 300 22 100
P A V I N G P R O G R A M
Page 2 of
PRO-
LOCATION
& LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
Hershberger Pk. Cir. III Hershberger Dead End 300 30 100
Ordway Dr. III Fairland Dead End 700 24 160
Tremont Dr. III Fairland Aspen 480 32 150
Westmont St. II Grandview Greenland 950 34 310
Moorman Rd. III 5th llth 2640 27 700
Rutgers St. (NB) I N. of Hershberger 250 25 70
Hershberger Rd. (ER) I @ Rutgers 300 48 400 D 8,000 NP
Rutgers St. III Durham Dorchester 2430 26 600
Fremont Cir. III 19th Dead End 300 34 100
Greenlawn Ave. II Broad Ravenwood 1220 22 250
Autumn Ln. II Hemlock Dead End 1800 23 400
Hazelridge Rd. II Oaklawn Crittendon 1800 34 580
Dorchester Dr. II i Huff Grandview 1000 34 330
Vancouver Dr. II i Huff Rutgers 1480 34 480
Rushwood St. II Winsloe Frontier 1200 34 400
Grandview Ave. II Hershberger Floraland 3220 28 970
Ajax Ave. II Aspen Dead End 850 22 180
~2obott St. II Florida Cove 850 23 200
Wellsley St. II Florida Cove 850 20 170
Churchill Dr. II Rutgers Huff 1480 30 430
Syracuse Ave. II 15th Rugby 1400 30 400
1~ A V I N G P }~ O G R A M
NORT~5~EST Page 3 of
LOCAT I ON PRO-
~ LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
Delray St. II Hershberger Ravenwood 700 22
1700 11 330
Hershberger Rd. (EB)I @williamson 300 12 100 D 2000 NP
P A V I N G P R O G R A M
~£HEAST Page ! of I
LOCAT I ON PRO-
~ LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
Robin Hood Rd. II Nottingham Nottingham 1,900 20 400 Gutter Fill Rolled
Nottingham Rd. II Robin Hood 24th St. 2,270 20 500
Danforth Ave. III Garden City New Spring Branch 450 15 70
Edgerton Ave. III Bennington 18th St. 1,350 30 400
Lewis St. III Garden City Dead End 300 22 100
Bullitt Ave. I 7th St. 9th St. 800 12 300 D 5,000 One lane ,
mill deep &
Pave
Jefferson St. I Williamson S. End of Bridge 700 40 300 D 9,000 Mill atl;NP
Alb-ma~le Ave. III 4th St. 5th St. D 1,000
Jamison Ave. I @ 9th St. 200 12 50 D 300
Ray Rd. III Garden City Dead End 1,480 20 280
Ethel Rd. III New Spring Branch Dead End 1,160 20 220
Tipton Ave. III New Spring Branch Dead End 1,160 20 220
Jefferson St. Ramp III Jefferson Belleview 200 16 40
Penmar Ave. II 9th St. Langhorne 1300 30 380
Langhorne St. II Penmar Morningside 800 34 250
Brooks Ave. III Craig-Robertson Craig-Robertson 1900 20 360
Page i of 2
LOCAT ~ ON PRO-
~ LINEAL AVERAGE APPROX. ACTUAL FILING %PPROX.
CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
25th St. II Carolina Crystal Spring 700 34 230
25th St. II Longview Avenham 300 34 100
Dunmore St. I I I Memorial Maiden 1,000 22 210
27th St. II Carolina Richelieu 1,100 34 360
Chesterton II Deyerle Westchester 2,000 23 440
Mud Lick Rd. I Brandon Windsor 5,200 23 1,200
Windsor Rd. II Mud Lick Circle 3,300 17 550
Chesterfield II Sherwood Westover 1,100 23 250
Rosalind Ave. II 23rd 27th 1,900 34 700
24th St. II Longview Jefferson 2,500 34 800 o~it
Wycliffe to
carolina
Clara Ave. III Mud Lick End City Maint. 600 20 120
Sherwood Ave. I Greenwood Dudding 2,600 34 840
Guilford Ave. II Grandin Woodlawn 1,700 34 550
Stratford Place III Sherwood Dudding 400 30 120
12th St. II Kerns Summitt 530 21 I10
Luck Ave. I 2nd F.S. #1 1,150 24 270 D 500
2nd St. I Campbell Franklin 900 45 400 C 2,800 check VDO?
match line;
NP
Park Ln. II Winding Way Dogwood 2,400 25 570
Winding Way Rd. II Dogwood Park 4,300 25 1,050 Drainage
problem a~
#3839
Laburnum Ave. II York Carter 370 20 80
Kerns Ave. II Main Hamilton 1,300 24 300
P A V I N G P R O G R A M
SOUTH~EST Page 2 of 2
! LOCAT I ON PRO-
& LINEAL AVERAGE APPROX. ACTUAL FILING APPROX.
I CATEGORY FROM TO FEET WIDTH TONNAGE TONNAGE TYPE SQ.YDS. COMMENTS
Carter Rd. II Grandin Brandon 1,900 27 500 C 1,000 NP on steep
! grade
i Main St. Spur III Winona Winchester 300 30 100
~ Greenwood Rd. II Sherwood Brandon 1,500 24 350
Dogwood Ln. II Colonial Winding Way 3,500 30 1,000
Oak Park St. II Hamilton Kerns 270 30 80
i Red Oak Ln. II Crestmoor Lake 1,200 22 250
I Janette Ave. II 1,380 28 370
King George Ave. II 1,000 34
330
Brandon Ave. I @ Grandin 250 24 100 D 3,000 NP
! Van Winkle Rd. III Southern Hills Narrows 3,300 19 600
I Laburnum Ave. II Grandin Carter 950 32 300
I Clarke Ave. II Jefferson Dead End 1060 34 350
27th St. II Stephenson Carolina 1000 30 290
! Devon Rd. II Carlton Windsor 640 34 200
Wiley Dr. I Franklin Jefferson 2000 30
950
B
2000
side
29th St. II Avenham Carolina 740 34 240
: Heywood Ave. II Pasley Bannister 800 30 230
I Bluefield Blvd. II Overland Persinger 1200 25 300
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #~.~,-58-166-373-468
Mr. Richard B. Jeter and Mr. Ned B. Jeter
2120 Blue Ridge Boulevard, N. E.
Roanoke, Virginia 24012
Gentlemen:
I am enclosing copy of Ordinance No. 324424350895 authorizing the lease of
approximately 7.41 acres of land located northwest of the Roanoke City Nursing Home at
Coyner Springs to Richard B. Jeter and Ned B. Jeter, at a lease fee of $10.00 per acre per
year, for a three-year term with an option to renew for one additional two-year term, upon
certain terms and conditions. Ordinance No. 324424350895 was adopted by the Council
of the City of Roanoke on first reading on Monday, April 24, 1995, also adopted by the
Council on second reading on Monday, May 8, 1995, and will take effect ten days following
the date of its second reading.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32442-050895.
VIRGINIA,
AN ORDINANCE authorizing the lease of
property to Richard B. Jeter and Ned B. Jeter,
and conditions.
certain City-owned
upon certain terms
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, an
appropriate lease agreement with Richard B. Jeter and Ned B. Jeter,
providing for the lease of approximately 7.41 acres of land located
northwest of the Roanoke City Nursing Home at Coyner Springs at a
lease fee of $10.00 per acre per year for a three-year term with an
option to renew for one additional two-year term with Lessee
agreeing to (a) comply with all applicable regulations, (b) provide
appropriate indemnification and insurance coverage, and (c) comply
with such other terms and conditions as are deemed appropriate and
as more particularly set forth in the report of the Water Resources
Committee dated April 24, 1995.
ATTEST:
City Clerk.
April 24, 1995
Report No. 95-318
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease of City-Owned Property - Coyner Springs
The attached report was considered by the Water Resources
Committee at its regular meeting on April 10, 1995. The
Committee recommends that Council authorize the execution of a
lease, in a form approved by the City Attorney, with Richard B. &
Ned B. Jeter, for 7.41 acres at Coyner Springs, at a lease fee of
Ten Dollars ($10.00) per acre per year, for a three (3) year
term, with provision for extension of the lease to two (2)
additional years upon mutual agreement between the parties at the
time, in accordance with conditions stated in the attached
report.
ETB:KBK:afm
Attachments
cc:
Respectfully submitted,
Water Resources Committee
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Glenn D. Radcliffe, Director of Human Development
Delores D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator
Deborah J. Moses, Chief, Billings & Collections
Richard B. Jeter, 2120 Blue Ridge Blvd., Roanoke, VA 24012
Report No. 95-318
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
April 10, 1995
,~.embers, Water Resources Committee
~'Kit B. Kiser, Di[e~ r~z~Utilities and Operations, thru
W. Robert Herl~[~gity Manager
LEASE OF CITY-OWNED PROPERTY
COYNER SPRINGS
Background in chronological order is as follows:
Property located northwest of the City Nursinq Home at Coyner Sprinqs ha:;
been leased for aqricultural purposes to several individuals since the early
1970's. The City has reduced the size of the leased tract on three
occasions.
Farming of this tract serves the primary purpose of keeping it cleared and
eliminating the need for City forces to keep it cleared and mowed.
C. Current lease for approximately 7.41 acres will expirn on April 19, 1995.
II. Current situation is as follows:
Richard B. & Ned B. Jeter, who have leased this tract since April 20, 1982,
have requested that they be qranted another three (3) year lease with
provision for it to be extended for two (2) additional years beyond that
term.
Lessee will be required to maintain fencinq as necessary and assume all
liability for damaoe to and by their actions or actions of their livestock,
machinery, equipment, employees, and guests.
III. Issues in order of importance are:
A. Need
Members, Water Resources Committee
LEASE OF CITY-OWNED PROPERTY
COYNER SPRINGS
April 10, 1995
Page 2
B. Cost to City
C. Revenue to City
D. Liability insurance_
IV. Alternatives in order of feasibility are:
Committee recommend that City Council authorize the appropriate City
officials to execute a lease, in a form approved by the City Attorney, with
Richard B. & Ned B. Jeter, for 7.41 acres at Coyner Springs, at a lease fee
of Ten Dollars ($10.00) per acre per year, for a three (3) year term, with
provision for extension of the lease for two (2) additional years upon mutual
agreement between the parties at the time.
Need expressed by the Jeters for agricultural land is met; need of City
to ensure land is maintained is met.
2. Cost to City is zero.
3. Income to City is 974.10 per year.
4. Liabilit_~_insurance is to be provided by lessee as specified in
Attachment A.
Committee does not recommend that City Council authorize the appropriat.
City officials to execute a lease, in a form approved by the City Attorney,
with Richard B. & Ned B. Jeter, for 7.41 acres at Coyner Springs, at a lease
fee of Ten Dollars ($10.00) per acre per year, for athree (3) year term, with
provision for extension of the lease for two (2) additional years upon mutual
agreement between the parties at the time.
Need expressed by the Jeters for agricultural land is not met; need of
City to ensure land is maintained is not met.
2. Cost to City is cost of mowing and maintenance of the 7.41 tract.
Members, Water Resources Committee
LEASE OF CITY-OWNED PROPERTY
COYNER SPRINGS
April 10, 1995
Page 3
3. Income to City is zero.
4. Liability insurance would not be an issue.
Committee's recommendation is that City Council authorize the execution of a
lease, in a form approved by the City Attorney, with Richard B. & Ned B. Jeter,
for 7.41 acres at Coyner Springs, at a lease fee of Ten Dollars ($10.00) per acre
per year, for a three (3) year term, with provision for extension of the lease to
two (2) additional years upon mutual agreement between the parties at the time.
WRH/KBK/SEF/kh
Attachments
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Director of Human Resources
Assistant to City Manager for Community Relations
City Engineer
Budget Administrator
Chief, Billings & Collections
Richard B. Jeter, 2120 Blue Ridge Blvd., Roanoke, Virginia 24012
A~AC~E~ A
,. INSURANCE REQUIREMENTS
FOR AGRICULTURAL LEASES
Owner shall obt~in'liabllity insurance coverage with respect to
claims arising out. of the subject matter of this agreement. The
amount of such lgsur~nce shall not be less than:
A. General aggregate $1,000,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $1,000,000
E. Above amounts may be met by umbrella form coverage in a
minimum amount of $1,0'00,000 aggregate; $1,000,000 each
occurrence.
Owner shall name the City, its officers, agents, employees and
volunteers as additional insured as its interests may appear on the
above policy. Such coverage shall not be cancelled or materially
altered except after thirty (30) days prior written notice of such
cancellation or material alteration to the Director of Utilities
and Operations of the City of Roanoke.
Lid
>- >- w~
~- 0 ,'~ ~
o m
~ 0
RICHARD B. JETER
2120 Blue Ridge Blvd.
Roanoke, Va 24012
977-5314
March 20, 1995
Patrick A. Leach
City of Roanoke
Billings & Collections
Room 252
215 Church Ave., S.W.
Roanoke, VA 24011
Dear Mr. Leach,
This letter is to advise you that we intend to continue leasthg the 7.41 acres of land at
Coyner Springs. After speaking with Mr. Kiser regarding the duration on the lease, we
would like to request that we be able to lease the property for a term of three years
beginning with the next renewal April 18, 1995, with the option to renew at three years
intervals thereafter. Please advise us if this is acceptable to you.
Thank you for your consideration in this matter.
Sincerely,
Richard B. Jeter
MARY F. PARKER, CMC/AAE
Cit~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
June 1, 1995
File #80-261
Ms. Victoria Bond
c/o Roanoke Symphony
541 Luck Avenue, S. W.
Suite 200
Roanoke, Virginia 24016
Dear Ms. Bond:
I am enclosing copy of Resolution No. 32453-050895 recognizing and commending the
meritorious services rendered to the Roanoke Valley by you as Conductor of the Roanoke
Symphony Orchestra from 1986 to 1995. Resolution No. 32453-050895 was adopted by
the Council of the City of Roanoke at a regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
May 16, 1995
FiFe #80-261
SANDRA H. EAKIN
Deputy City Clerk
Ms. Lori Gubala
Roanoke Symphony
541 Luck Avenue, S. W.
Suite 200
Roanoke, Virginia 24016
Dear Ms. Gubala.'
I am enclosing copy of Resolution No. 32453-050895 recognizing and commending the
meritorious services rendered to the Roanoke Valley by Victoria Bond, Conductor of the
Roanoke Symphony Orchestra from 1986 to 1995. Resolution No. 32453-050895 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, i995.
No. 32453-050895.
VIRGINIA,
A RESOLUTION recognizing and commending the meritorious
services rendered to the Roanoke Valley by Victoria Bond, conductor
of the Roanoke Symphony Orchestra.
WHEREAS, Victoria Bond served as conductor of the Roanoke
Symphony Orchestra from 1986 to 1995;
WHEREAS, prior to coming to Roanoke, Dr. Bond was the first
woman to earn a doctorate in conducting from Juilliard, served as
a conducting assistant to the famed Andre Previn and was a student
of current National Symphony conductor-designate Leonard Slatkin;
WHEREAS, under Dr. Bond's tutelage, the Roanoke Symphony
Orchestra achieved a new level of performance and became one of the
best small city orchestras in the United States;
WHEREAS, Dr. Bond brought great enthusiasm, energy and
innovation to her work, and, under her charismatic leadership, the
Orchestra performed most challenging and exciting music;
WHEREAS, during Dr. Bond's tenure, the annual Symphony budget
more than quadrupled from $240,000 during her first year to $1.1
million in Fiscal Year 1992-1993; and
WHEREAS, Dr. Bond's work brought great acclaim to the City of
Roanoke, and this Council desires to take special note of the
contributions of Victoria Bond to the arts community, the City of
Roanoke, and, indeed, to the entire Roanoke Valley;
THEREFORE, BE IT
Roanoke as follows:
1. City Council
RESOLVED by the Council of the City of
adopts this means of recognizing and
commending the outstanding services rendered by Dr. Victoria Bond
as conductor of the Roanoke Symphony Orchestra.
2. The City Clerk is directed to forward an attested copy of
this resolution to Dr. Bond.
ATTEST:
City Clerk.
WILBURN C. DIBUNG, JR.
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE; 703-9~ 1-2431
TELECOPIER: 703-224-3071
May 8, 1995
WILLIAM X PARSONS
STEVEN J. TALEVI
KATHLEEN MARIE KRONAU
GLADYS L. YATES
ASSISTANT CITY A~TORNEYS
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Mayor Bowers has requested a resolution commending Dr.
Victoria Bond for her services as conductor of the Roanoke Symphony
Orchestra. I am pleased to provide the attached resolution for the
consideration of City Council.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
Attachment
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
May16,1995
An attested copy of Resolution No. 32453-050895 was presented to Victoria Bond by
Mayor Bowers at a farewell gala in her honor on Friday, June 2, 1995.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy C y Clerk
May 10, 1995
File #70-80-165-215-216
The Reverend Kenneth B. Wright, Pastor
First Baptist Church
310 N. Jefferson Street
Roanoke, Virginia 24016
Dear Reverend Wright:
I am enclosing copy of Resolution No. 32454-050895 expressing regrets at the damage
to the Old First Baptist Church building as the result of a tragic fire on April 22, 1995.
Resolution No. 32454-050895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254I
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #70-80-165-215-216
Evelyn D. Bethel, President
Historic Gainsboro Preservation District
35 Patton Avenue, N. E.
Roanoke, Virginia 24016
Dear Ms. Bethel:
I am enclosing copy of Resolution No. 32454-050895 expressing regrets at the damage
to the Old First Baptist Church building as the result of a tragic fire on April 22, 1995.
Resolution No. 32454-050895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32454-050895.
VIRGINIA,
A RESOLUTION expressing regrets at the damage to the Old First
Baptist Church building as the result of a tragic fire on April 22,
1995.
WHEREAS, on Saturday, April 22, 1995,
Church building on North Jefferson Street
was tragically damaged by fire;
WHEREAS, Old First Baptist Church was constructed around 1898,
and housed the largest African-American church congregation in the
Commonwealth of Virginia west of Richmond;
WHEREAS, Old First Baptist Church is listed in the Virginia
Landmarks Register and in the National Register of Historic Places;
WHEREAS, plans were actively being pursued to adapt the old
church building to new use as an arts center known as Arts Place at
Old First; and
WHEREAS, the damage to
building represents a tragic
Baptist Church,
Roanoke;
the Old First Baptist
in the City of Roanoke
Roanoke as follows:
1. Council
commiserating with
congregation
adopts this resolution as a means of
and extending its deepest regrets to the
of the Church and the people of the Gainsboro
THEREFORE, BE
IT RESOLVED by the Council of the City of
this historic and magnificent old
loss to the congregation of First
the Gainsboro neighborhood and the entire City of
neighborhood in the tragic damage to the Old First Baptist Church
Building.
2. The City Clerk is directed to forward an attested copy of
this resolution to The Reverend Kenneth B. Wright, Pastor of First
Baptist Church, and to Evelyn Bethel, President of the Historic
Gainsboro Preservation District.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOK£.VA.
May 8, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Certification of Funding
I, James D. Grisso, Director of Finance of the City of Roanoke, in accordance
with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do
hereby certify that funds required for the 1995-96 General Fund, Water Fund, Sewage
Treatment Fund, Civic Center Fund, Transportation Fund, Nursing Home Fund, City
Information Systems Fund, Materials Control Fund, Management Services Fund, Utility Line
Services Fund, Fleet Management Fund, and School Fund budgets will be available for
appropriation.
JDG:s
Director of Finance
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
May 1, 1995
Mary Parker, City Clerk
James Grisso, Director of Finance
Reserve Space
Please reserve space on the May 8, 1995 Council Agenda for ordinances
adopting the following annual appropriation budgets for the fiscal year beginning
July 1, 1995 and ending June 30, 1996.
·
·
·
·
·
·
·
·
·
·
·
·
General Fund
Water Fund
Sewage Treatment Fund
Civic Center Fund
Transportation Fund
Nursing Home Fund
City Information System Fund
Materials Control Fund
Management Services Fund
Utility Line Services Fund
Fleet Management Fund
School Fund
We will also transmit the Director of Finance's certification of availability
of funds to that meeting.
c: Jesse Hall, Deputy Director of Finance
Michael Crew, Manager of Accounting Services
Ann Allen, Financial Systems Accountant
HN THE COUNCHL OF THE CHT¥ OF RO~OKEv VXRGINIA
The 8th day of May, 1995.
No. 32455-050895.
AN ORDINANCE adopting the annual General Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995,
and ending June 30, 1996; and declaring the existence of an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the General Fund in the fiscal year beginning July 1, 1995, and
ending June 30, 1996, shall constitute a General Fund and that as
much of the same as may be necessary be, and the same is hereby
appropriated to the following uses and purposes, to-wit:
Revenue
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Current Services
Miscellaneous
Total Revenue
City Council
City Clerk
City Manager
Office of Management and Budget
Personnel Management
Risk Management
Contributions - Cultural
Economic Development and Grants
$ 59,967,900
46,364,938
722,000
799,700
1,133,785
32,176,204
23,793
4,992,328
343.599
$146.524.247
$ 204,233
336,450
515,923
337,461
807,505
484,801
1,589,395
472,203
Grants Compliance
Personnel Lapse
Contingency
City Attorney
Director of Finance
Billings and Collections
Residual Fringe Benefits
Miscellaneous
Transfer to School Fund
Transfer to Debt Service Fund
Transfer to Other Funds
Municipal Auditing
Registrar
city Treasurer
Commissioner of Revenue
Real Estate Valuation
Board of Equalization
Sheriff
Jail
Commonwealth's Attorney
Cost Collections Unit
Clerk of Circuit Court
Director of Public Safety
Police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Fire - Administration
Fire - Technical Services
Fire - Operations
Fire - Training and Safety
Emergency Services
Emergency Medical Services
Animal Control
Communications
Director of Public Works
Building Inspections
Street Maintenance
Street Paving
Snow Removal
Street Lighting
Traffic Engineering
Solid Waste Management
Recycling
Custodial Services
Engineering
Building Maintenance
Parks Maintenance
Recreation
City Market
Planning and Community Development
Director of Human Development
Law Library
Juvenile Detention Home
$ 249,796
2,756,340
7,710,304
1,669,317
323.364
305,912
287,969
10,253,122
191.066
2,186
(785,000)
396,941
573,959
1,527,836
1,092,253
1,173,945
111,000
36,815,744
8,340,800
4,442,310
396,495
208,822
747,387
950,475
868,970
19,687
1,476,043
7,069,500
921,139
60,842
991,135
136,314
12,709,121
11,038,069
136,616
1,677,803
337,137
2,190,567
131,881
642,258
2,193,111
1,016,971
96,449
896,000
1,266,090
4,690,221
487,266
920,225
1,272,954
2,935,298
3,523,708
1,386,468
24,450
711,192
167,510
119,455
803,217
Outreach Detention
Youth Haven I
Crisis Intervention
Family-Oriented Group Home
Health Department
Mental Health and Retardation
Citizens Services Committee
Total Action Against Poverty
Social Services -
Administration
Income Maintenance
social Services - Services
Employment Services
State and Local
Hospitalization
Comprehensive Services Act
Comprehensive Services Act -
Administration
Libraries
Community Education
VA Tech Cooperative
Extension Program
Supply Management
Director of Utilities
and Operations
General District Court
Magistrate's Office
Circuit Court
Juvenile and Domestic
Relations Court
Juvenile and Domestic
Relations Court Clerk
Total Appropriations
545,054
3,888,269
5,981,747
692.836
$ 174 373
410 701
417 347
31 959
1,068 005
336 165
388 075
201 042
11,107,906
79,203
5,770,283
18,080
1,965,056
56,401
61,157
234,678
142,122
40,787
5,298
178,523
145,783
30,512
$146.524.247
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That the Director of Finance be, and he is hereby
authorized and directed to transfer between accounts such
appropriations for salaries and wages for the labor force as may be
necessary to cover cost of labor performed by one department for
another;
4. That this Ordinance shall be known and cited as the 1995-
96 General Fund Appropriation Ordinance; and
5. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
city Clerk.
DISCLOSURE DECLARATION
Date:
I, Linda F. Wyatt, am a member of the Council of the City of Roanoke. I am also a teacher
in the Roanoke City School Division.
This declaration relates to City Council's proposed vote on the FY 95-96 Budget which
includes funding for the School Division. A portion of the funding will provide for the
salaries of teachers and other employees of the School Board.
Based on the foregoing facts, a profession or group of which I am a member may be
perceived to be affected by my vote on this transaction.
I am able to participate in the transaction fairly, objectively, and in the public interest.
This declaration shall be filed by the City Clerk among the permanent papers of the City on
or before the dose of business on May 9, 1995, and shall be retained and made available for
public inspection for a period of five years fi.om the date of filing.
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 8th day of May, 1995.
No. 32456-050895.
AN ORDINANCE adopting the annual Water Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995,
and ending June 30, 1996; and declaring the existence of an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Water Fund in the fiscal year beginning July 1, 1995, and
ending June 30, 1996, shall constitute a Water Fund and that as
much of the same as may be necessary be, and the same is hereby
appropriated to the following uses and purposes, to-wit:
Operating
Non-Operating
Total Revenue
General Operating Expenses
Water Pumping Station and Tanks
Water Purification
Depreciation
Interest Expense
capital Outlay
Total Appropriations
$2,253,239
680,103
1.628.880
$8,479,960
346,000
$4,562,222
1,710,000
1,632,933
920 805
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Water Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
'tN THE COUNCTL OF THE CTTY OF ROANOKE~ V'rRO'rNTA
The 8th day of l~y, 1995.
No. 32457-050895.
AN ORDINANCE adopting the annual Sewage Treatment Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Sewage Treatment Fund in the fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Sewage Treatment
Fund and that as much of the same as may be necessary be, and the
same is hereby appropriated to the following uses and purposes, to-
wit:
Revenue
Operating $
Non-Operating
Total Revenue $
Administration
Lateral Maintenance and
Replacement
Maintenance
Operations
Laboratory
Depreciation
Capital Outlay
Interest Expense
$1,616,105
2,086,602
981,490
2,068,188
242.742
7,959,985
827.000
8.786.985
6,995,127
962,000
29,000
800,858
Total Appropriations $ 8.786f985
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Sewage Treatment Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
~N THE COUNc~H OF THE CITY OF RO'~OKEt
The 8th day of May, 1995.
No. 32458-050895.
VIRG~NTA
AN ORDINANCE adopting the annual Civic Center Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July l, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
follows:BE IT ORDAINED by the Council of the City of Roanoke as
1. That all money that shall be paid into the City Treasury
for the Civic Center Fund in the fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Civic Center
Fund and that as much of the same as may be necessary be, and the
same is hereby appropriated to the following uses and purposes, to-
wit:
Revenue
Operating
Non-Operating
Total Revenue
Operating EXpenses
Promotional EXpenses
Depreciation
Capital Outlay
Total Appropriations
$ 1,961,277
$ 1,322,700
-- 809,636
$ 2,075,698
380,000
56 638
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Civic Center Fund Appropriation Ordinance; and
4. That in order to provide for the USual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
TN THE COUNCTL OF THE CITY OF RO~OKE,
The 8th day of I~y, 1995.
No. 32459-050895.
AN ORDINANCE adopting the annual Transportation Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Transportation Fund in the fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Transportation
Fund and that as much of the same as may be necessary be, and the
same is hereby appropriated to the following uses and purposes, to-
wit:
Revenue
Operating
Non-Operating
Total Revenue
A ro 'a 'o
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Depreciation
Interest Expense
Transfer to Other Funds
$ 1,630,217
877,665
$ 88,737
176,864
54,957
152,138
125,745
17,405
518,816
666,760
671.432
Total Appropriations $ 2.472.854
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Transportation Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of May, 1995.
No. 32460-050895.
AN ORDINANCE adopting the annual Nursing Home Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by
follows:
1. That all money that shall
for the Nursing Home Fund in the
the Council of the City of Roanoke as
be paid into the City Treasury
fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Nursing Home
Fund and that as much of the same as may be necessary be, and the
same is hereby appropriated to the following uses and purposes, to-
wit:
Revenue
Operating
Non-Operating
Total Revenue
Operating Expenses
Depreciation
Total Appropriations
$ 1,230,385
514.210
1.744.595
$ 1,744,595
22.412
$ 1.767.007
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Nursing Home Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
IN THE COUNCXL OF THE CXTY OF ROANOKE,
The 8th day of May, 1995.
No. 32461-050895.
VIRGINIA
AN ORDINANCE adopting the annual City Information Systems
Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1995, and ending June 30, 1996; and declaring the
existence of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the City Information Systems Fund in the fiscal year beginning
July 1, 1995, and ending June 30, 1996, shall constitute a City
Information Systems Fund and that as much of the same as may be
necessary be, and the same is hereby appropriated to the following
uses and purposes, to-wit:
~evenu~
Operating
Non-Operating
Total Revenue
Appropriations
Operating Expenses
Depreciation Expense
Total Appropriations
$ 2,367,867
5.000
2.372.867
$ 1,910,251
462.616
S 2.372.867
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 city Information Systems Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July l, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
The 8th day of May, 1995.
No. 32462-050895.
AN ORDINANCE adopting the annual Materials Control Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Materials Control Fund in the fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Materials
Control Fund and that as much of the same as may be necessary be,
and the same is hereby appropriated to the following uses and
purposes, to-wit:
Revenue
Operating
Total Revenue
Operating Expenses
Depreciation Expense
Total Appropriations
$ 149.002
$ 149.002
$ 147,173
1.829
$ 149r00~
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Materials Control Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
city Clerk.
TN THE COUNCTL OF THE CTTY OF ROANOKE~
The 8th day of May, 1995.
No. 32463-050895.
VIRGINIA
AN ORDINANCE adopting the annual Management Services Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Management Services Fund in the fiscal year beginning July
1, 1995, and ending June 30, 1996, shall constitute a Management
Services Fund and that as much of the same as may be necessary be,
and the same is hereby appropriated to the following uses and
purposes, to-wit:
Operating
Non-Operating
Total Revenue
Operating Expenses
Depreciation Expense
Total Appropriations
$ 480,456
4,000
$ 447,958
36.498
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Management Services Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July l, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 8th day of May, 1995.
No. 32464-050895.
AN ORDINANCE adopting the annual Utility Line Services Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Utility Line Services Fund in the fiscal year beginning
July 1, 1995, and ending June 30, 1996, shall constitute a Utility
Line Services Fund and that as much of the same as may be necessary
be, and the same is hereby appropriated to the following uses and
purposes, to-wit:
Revenue
Operating
Non-Operating
Total Revenue
Operating Expenses
Depreciation Expense
Total Appropriations
$ 3,015,757
30.000
$ 3.045.757
$ 2,819,857
225.900
$ 3.045f757
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Utility Line Services Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July l, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF RO~kNOKE, VIRGINIA
The 8th day of May, 1995.
No. 32465-050895.
AN ORDINANCE adopting the annual Fleet Management Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1995, and ending June 30, 1996; and declaring the existence
of an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the Fleet Management Fund in the fiscal year beginning July 1,
1995, and ending June 30, 1996, shall constitute a Fleet Management
Fund and that as much of the same as may be necessary be, and the
same is hereby appropriated to the following uses and purposes, to-
wit:
Operating
Non-Operating
Total Revenue
Operating Expenses
Capital Outlay
Depreciation Expense
Total Appropriations
$ 2,940,458
25,000
$ 2,018,270
875,000
1.000,000
2. That all salaries and wages covered by the Pay Plan, paid
from the appropriations herein, shall be paid in accordance with
the provisions thereof;
3. That this Ordinance shall be known and cited as the 1995-
96 Fleet Management Fund Appropriation Ordinance; and
4. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #60-331
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Ordinance No. 32466-050895 adopting the annual School Fund
Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1995, and ending
June 30, 1996, in the amount of $77,657,876.00. Ordinance No. 32466-050895 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
E. Wayne Harris, Superintendent, Roanoke City Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
XN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32466-050895.
VIRGINIA
AN ORDINANCE adopting the annual School Fund Appropriation
of the City of Roanoke for the fiscal year beginning July 1, 1995,
and ending June 30, 1996; and declaring the existence of an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That all money that shall be paid into the City Treasury
for the School Fund in the fiscal year beginning July 1, 1995, and
ending June 30, 1996, shall constitute a School Fund and that as
much of the same as may be necessary be, and the same is hereby
appropriated to the following uses and purposes, to-wit:
Grants-in-Aid Commonwealth
State Sales Tax (ADM)
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Interest on Investments
Total Revenue
Instruction
General Support
Transportation
Operation/Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Total Appropriations
$28,009,875
7,843,336
2,368,034
2,420,887
36,815,744
$58,173,640
3,005,656
2,906,039
8,738,527
3,343,622
150,000
2. That this Ordinance shall be known and cited as the 1995-
96 School Fund Appropriation Ordinance; and
3. That in order to provide for the usual daily operation of
the municipal government, an emergency is deemed to exist, and this
Ordinance shall be in full force and effect on and after
July 1, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 8th day of May, 1995.
No. 32467-050895.
AN ORDINANCE to adopt and establish a Pay Plan for officers
and employees of the City effective July 1, 1995; providing for
certain salary adjustments and merit increases; authorizing annual
salary increments for certain officers and employees for use of
private motor vehicles; authorizing annual salary increments for
sworn police officers assigned to the Criminal Investigation
Division; authorizing annual salary increments for certain members
of the Fire Department who are certified as Emergency Medical
Technicians; authorizing annual salary increments for certain
members of the Fire Department who are members of the Regional
Hazardous Materials Response Team; repealing Ordinance No. 31995-
050994, adopted May 9 1994, to the extent of any inconsistency; and
providing for an emergency and effective date.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1.
Pursuant to S2-69, Code of the City of Roanoke (1979), as
amended, there is hereby adopted by the Council and made applicable
to all classified officers and employees of the City on July 1,
1995, the Pay Plan hereinafter set out in its entirety, which shall
read and provide as follows:
CITY OF ROANOKE
PAY PLAN . FISCAL YEAR 1995-96
MERIT
PAY MINIMUM MIDPOINT MAXIMUM INCREASE
GRADE ANNUAL ANNUAL ANNUAL AMOUNT
1 $12,353.12 $14,516 $16,678.48 $ 682.24
2 12, 971.92 15,243 17, 513.60 716.30
3 13,621.14 16,006 18,390.32 752.18
4 14, 301.82 16, 806 19, 309.42 789.88
5 15,017.60 17,647 20,275.64 829.40
6 16,143.40 18,970 21,795.80 891.54
7 17, 389.32 20, 868 24, 346.14 980.72
8 19, 213.48 23, 057 26, 900.12 1,083. 68
9 21,230.82 25,478 29,724.76 1,197.56
10 23,460.64 28,1 54 32, 846.58 1,323.14
11 24, 868.76 31,111 37, 333.14 1,462.24
12 27,499.94 34, 375 41,250.04 1,615. 64
13 30,401.64 38,002 45,602.44 1,786.20
14 33, 624.76 42, 031 50, 437.14 1,975.48
15 37,205.48 46,507 55,808.48 2,185.82
16 40,378.78 51,484 62,587.98 2,419.82
17 44,719.22 57, 018 69, 315.74 2, 679.82
18 49,548.98 63,176 76,801.92 2,969.20
19 53,868.62 70,032 86,192.86 3,291.60
20 59, 739.16 77, 664 95, 568.14 3,650.14
- 2 -
2. The Pay Plan adopted by this Ordinance shall remain in
effect until amended by Council.
3. Pursuant to S2-68, Code of the City of Roanoke (1979), as
amended, effective July 1, 1995, the City Manager shall promulgate
and cause to be distributed among the officers and employees of the
City a Classification Plan, consisting of a plan of classification
assigning a pay grade and pay range in accordance with this
Ordinance and class code to each position in the classified service
of this City.
4. Merit increases, generally in the amount of four and
seven-tenths percent (4.7%) of the midpoint of the pay ranges set
out in Paragraph 1 of this Ordinance, shall be accorded officers
and employees achieving satisfactory merit evaluations. The
specific percentage of a merit increase shall be related to an
individual officer's or employee's location in a pay range and
shall be determined pursuant to merit evaluation policies and
procedures promulgated by the City Manager. For officers and
employees appointed or hired after July 1, 1994, merit increases
shall be prorated based on number of pay periods served pursuant to
policies and procedures promulgated by the City Manager.
5. If, after any applicable salary increases provided for in
this Ordinance, any officer's or employee's salary is below the
applicable minimum for his pay range, such officer's or employee's
annual base salary shall be adjusted to the applicable minimum
effective July 1, 1995.
6. When any salary increase provided in paragraph 4 of this
Ordinance would cause an officer or employee to exceed the maximum
-3 -
annual pay range applicable to such officer's or employee's
position on July 1, 1995, such officer or employee shall receive a
salary increase only in such amount as will not exceed the maximum
pay range for such officer's or employee's position on July 1,
1995.
provided
Annual salary increments payable on a bi-weekly basis are
for the hereinafter set out job classifications which
require the incumbent to privately own or lease a motor vehicle
of conducting City business as
ANNUAL SALARY INCREMENT
$ 1,620.00
$ 1,800.00
$ 990.00
$ 1,080.00
$ 2,000.00
$ 2,000.00
$ 1,620.00
$ 2,000.00
$ 1,800.00
$ 1,800.00
$ 2,000.00
$ 1,620.00
$ 990.00
$ 2,000.00
$ 1,620.00
routinely used in the course
follows:
POSITION TITLE
Appraiser
Assistant City Manager
Assistant Civic Center Manager
Assistant to City Manager
for Community Relations
City Attorney
City Clerk
Deputy Director of Real Estate
Valuation
Director of Finance
Director of Human Development
Director of Public Safety
Director of Real Estate Valuation
Junior Appraiser
Manager of Civic Center
Municipal Auditor
Senior Appraiser
-4 -
POSITION TITLE
Superintendent of Social Services
Tax Compliance Administrator
Youth Services Planner
ANNUAL SALARY INCREMENT
$ 450.00
$ 1,300.00
$ 900.00
If the requirement that any of the foregoing officers or employees
own or lease a motor vehicle for routine use in the conduct of City
business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of
elimination of such requirement.
8. In order to equitably compensate sworn police officers
assigned to the Criminal Investigation Division and in lieu of
provision by the Police Department of uniforms and accessories,
each such officer shall be accorded an annual salary increment of
$600.00 payable on a bi-weekly basis as a uniform allowance.
9. Each Firefighter, Lieutenant or Captain of the Fire
Department hired by the City as a Firefighter prior to April 18,
1991, who has received Emergency Medical Technician certification
and actively participates in the City's First Responder Program
shall be accorded an annual salary increment of $1,200 payable on
a bi-weekly basis.
10. Each Firefighter, Lieutenant or Captain of the Fire
Department who has been certified to either the Specialist or
Technician level for the handling of hazardous materials and who is
a member of the Regional Hazardous Materials Response Team shall be
accorded an annual salary increment of $1,200 payable on a bi-
weekly basis.
- 5 -
i1. To the extent of any inconsistency, Ordinance No. 31995-
050994, adopted May 9, 1994, is hereby REPEALED.
12. Any increase in compensation due to any officer or
employee under this ordinance shall be first paid with the paycheck
of July 12, 1995.
13. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after July 1,
1995.
ATTEST:
City Clerk.
- 6 -
MARY F, PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File ~40-60
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
308 2nd Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Butler:
I am enclosing copy of Resolution No. 32468-050895 establishing the rate of
compensation for Officers of Election employed by the Roanoke City Electoral Board.
Resolution No. 32468-050895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
~'"'~"~'Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: Shelva S. Painter, Registrar
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32468-050895.
VIRGINIA,
A RESOLUTION establishing the rate of compensation for
Officers of Election employed by the Roanoke City Electoral Board.
BE
follows:
1.
amended,
rate of
IT RESOLVED by the Council of the City of Roanoke as
Pursuant to Sl0-1, Code of the City of Roanoke (1979), as
Chief Officers of Election shall be compensated at the
$110.00 per day and other Officers of Election shall be
compensated at the rate of $75.00 per day.
2. Chief Officers and other Officers of Election
compensated for attendance at training required prior
election by a lump sum payment of $20.00 each.
3. This Resolution shall be effective upon
shal~ be
to each
its passage and
shall remain in full force and effect until amended or repealed by
City Council.
4. The City Clerk is directed to forward an attested copy of
this Resolution to Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 8th day of Hay, 1995.
No. 32470-050895.
A RESOLUTION establishing certain fees for the provision of Emergency Medical Services.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The schedule of fees due to the City for Emergency Medical Services provided by the
City and/or Roanoke Emergency Medical Services, Inc., shall be as follows:
Advanced Life Support ("ALS") - $290.
Basic Life Support ("BLS") - $145.
Mileage shall be charged from l~oint of origin to point of return in accordance with
the prevailing rates established by any public or private insurance carrier which
provides EMS transport coverage for the recipient of such service.
2. The fees established above shall also apply to the transport of any person from outside
the City to a medical facility, whether such facility is located inside or outside the City.
3. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995,
effective as of that date, shall be amended to reflect the new Emergency Medical Services fees.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File g80-247-258
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke held on Monday, May 8, 1995,
you were requested to prepare the proper measure commending the service of James G.
Harvey, II, as Chairperson of the Hotel Roanoke Conference Center Commission.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240! 1-1536
Telephone: (703) 981-2541
May 10, 1995
File #15-110-230
SANDRA H. EAKIN
Deputy City Clerk
Ms. Sherlie S. Doherty
1901 Canterbury Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Doherty:
At a regular meeting of the Council of the City of Roanoke held on Monday, May 8, 1995,
you were elected as a member of the Roanoke Arts Commission, to fill the unexpired term
of David D. Guerrero, resigned, ending June 30, 1995.
Enclosed you will find a Certificate of your election and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior
to serving in the capacity to which you were elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Ms. Sherlie S. Doherty
May 10, 1995
Page 2
pc~
Mimi Hodgin, Chairperson, Roanoke Arts Commission, 805 Virginia Avenue,
Salem, Virginia 24153
Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the eighth day of May, 1995, SHERLIE S. DOHERTY was elected as a
member of the Roanoke Arts Commission, to fill the unexpired term of David D. Guerrero,
resigned, ending June 30, 1995.
1995.
Given under my hand and the Seal of the City of Roanoke this tenth day of May,
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32472-050895.
VIRGINIA
AN ORDINANCE establishing compensation for the City Manager,
City Attorney, Director of Finance, Director of Real Estate
Valuation, Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 1995; and providing for an emergency and an
effective date.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. For the fiscal year beginning July 1, 1995, and ending
June 30, 1996, and for succeeding fiscal years unless modified by
ordinance duly adopted by this Council, the annual salaries of
Council-appointed officers shall be as follows:
City Manager
City Attorney
Director of Finance
Director of Real Estate
Valuation
Municipal Auditor
City Clerk
$ 110,000.00
$ 98,000.00
$ 84,000.00
$ 67,000.00
$ 66,000.00
$ 60,000.00
2. Any increase in compensation due to any officer or
employee under this Ordinance shall be first paid with the paycheck
of July 12, 1995.
municipal
ordinance
1995.
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
shall be in full force and effect on and after July 1,
ATTEST:
City Clerk.
May 22, 1995
City Council reconsidered the request of Berglund Cherovlet to permanently vacate,
discontinue and close a 150-foot section of Maddock Avenue, N. W., extending in a
westerly direction from Williamson Road, located between lots bearing Official Tax
Nos. 3080901, 3080903, 3080812 and 3080814 at a regular meeting held on Monday,
May 22, 1995. Ordinance No. 32493 was adopted on its first reading.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Charch Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #514
Daniel F. Layman, Jr., Attorney
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
At a regular meeting of the Council of the City of Roanoke on Monday, May 8, 1995, a
public headng was held on the request of Berglund Chevrolet, Inc., that a 150-foot section
of Maddock Avenue, N. W., extending in a westerly direction from Williamson Road,
located between lots beadng Official Tax Nos. 3080901, 3080903, 3080812 and 3080814,
be permanently vacated, discontinued and closed.
An ordinance vacating, discontinuing, and closing the abovedescribed section of Maddock
Avenue was defeated by a 5-2 vote of the Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc;
Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road,
N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Daniel F. Layman, Jr.
May 10, 1995
Page 2
pc:
Willard N. Claytor, Director of Real Estate Valuation
Kathy Brickey, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Roanoke City Planning Commission
May 8, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Berglund Chevrolet, Inc., represented by Daniel F. Layman,
Jr., Attorney, to close and vacate a 150' section of Maddock Avenue, N.W.
I. Back~ound:
Appliq:ant, B~r~lund Chevrolet. Inc.. is an automobile dealership located at 1825
Williamson Road, N.W. Over the course of the past 20 years, Berglund, as a
major commercial enterprise, has been expanding its operations in the Williamson
Road area.
Expansion over the past 10 vears has been moving in a southeasterly direction
from the rear of Berglund's principal building at 1824 Williarnson Road toward
Courtland Avenue, N.W.
Residential district (RM-D is located in this area, bounded by Noble Avenue on
the north, Thurston Avenue on the south, and Courtland Avenue on the west.
Land acquisition and expansion by Berglund has reduced this narrow corridor of
residential uses to 5 lots and dwellings (see attached Map A).
Land uses in the area shown on Map A as blocks C and D have been in a steady
state of transition for a number of years.
Maddock Avenue. N.W. originally extended from Williamson Road to Courtland
Avenue, N.W. Berglund expansion has requested the closure of this street in
separate segments.
City_ Council has previously adopted 3 separate ordinances effecting the closure
of a total of 575 feet of Maddock Avenue. Maddock Avenue, N.W., currently
extends in an easterly direction from Courtland Avenue, N.W., for a limited
distance of 150' (see attached Map A).
Room162 MunicipalBuilding 215ChurchAvenue, S.W, Roanoke, Virginia24011 (703)981-2344
III.
Members of Council
Page 2
II. Current Situation:
~[~~fronting on Maddock Avenue consists of 5 single family lots
and dwellings. Applicant has acquired and now owns all of the existing
residential properties on the remaining section of Maddock Avenue, N.W.
~has also submitted a request to the City for the rezoning of this
narrowly compressed residential district on Maddock Avenue.
Comnrehensive develonment nian. subdivision nlat and annronriate bonds have
been submitted and filed with- '
regulations, the C~ty as required by the city's land development
Conditions set bv Previous rezonin~s and street closures require extensive
landscaping buffers to enhance the separation of commercial and residential land
uses in the area (see attached Map B).
P~annin~ Commission nublic hearing was held on April 5, 1995. There was no
one present in support of or in opposition to the request.
A. Neighborhood impact.
B. Traffic impact.
Utilities within the public right-of-way.
Creation of a dead-end street.
E. Land use.
F. Relationship to the comprehensive plan.
Aporove the apolicant's rea_ueq to close and vacate the described section of
Maddock Avenue, N.W., subject to certain conditions outlined in Section V. of
this report.
Members of Council
Page 3
Applicant now owns all of the residential lots on Maddock
Avenue. The remaining 3 houses will be moved to lots on other
residential streets in the Williamson Road area.
b. Closure of remaining section of Maddock Avenue will not
adversely affect any other property in the area.
Traffic imnact' Closure will have no effect on traffic in the area.
Utilities within the nublic right-of-way.
a. City has utilities within the right-of-way.
C & P Telephone Company has facilities within the right-of-way.
Appropriate easements for those utilities and facilities will be
retained.
Creation of a dead-end street: Closure will not create a dead-end street.
All properties abutting the section of Maddock Avenue to be
vacated will be combined to provide appropriate and required
street frontage.
Develo. pment plan will be required to provide ail landscaping and
screening buffer areas.
6. Relationshio to the comnrehensive plan
Expansion of this commercial area from Williamson Road to
merge with the Light Manufacturing (LM) district on the west side
of Courtland Avenue would be consistent with the intent of the
comprehensive plan.
The com. prehensive plan provides for and encourages the
appropriate separation of incompatible land uses. Maintaining this
limite.d street section with 3 residential lots, between two large and
more intensive land uses (C-2 and LIV0 would be inconsistent with
the comprehensive plan.
Deny the applicant's request to close and vacate the described section of Maddock
Avenue, N.W.
Members of Council
Page 4
1. Neighborhood impact would not be an issue.
2. Traffic impact would not be an issue.
3. Utilities within the public right-of-way would not be an issue.
4. Creation ora dead-end street would not be an issue.
5. Land use would not be an issue.
6. Relationshin to the comprehensive plan:
Denial would be inconsistent with the intent of the comprehensive
plan.
City would retain a section of public street for future maintenance
to serve 3 lots that are owned by a single commercial entity.
V. Recommendation:
Planning Commission, by a vote of 5-0 (Mrs. Coles and Mr. Bradshaw absent)
recommended that City Council approve the applicant's request to close and vacate the
described section of Maddock Avenue, N.W., subject to the following conditions:
The applicant shall submit to the City for its review and approve, receive approval
of, and record with the Clerk of Circuit Court, a subdivision plat with said plat
providing thereon for the following:
The combination of all properties that would otherwise be landlocked by
the requested closure or otherwise disposing of the land within the right-
of- way to be vacated in a manner consistent with law.
The retention of appropriate easements together with the right-of-public
passage over the same, for surface and subsurface installation and
maintenance of any and all existing utilities that may be located within the
public right-of-way.
The applicant shall submit to the City and receive approval of a comprehensive
development plan providing thereon for all landscaping buffers and screening
areas as may be required by the City to establish and maintain an appropriate
separation between the commercial and residential land uses in the immediate
Members of Coancil
Page 5
C
The applicant shall submit to the City, a subdivider's agreemem in a form
acceptable to the City Attorney, and a performance guarantee in an amount
deemed sufficient by the Agent to the Planning Commission to provide for the
installation of all landscaping and drainage improvements as may be required by
the proposed development plan.
If the above conditions have not been met within a period of 12 months from the
date of the adoption of the ordinance providing for the closure of the subject
right-of-way, then said ordinance shall become null and void with no further
action by City Council being necessary.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
JRM:mpf
attachment
cc: Assistant City Attorney
City Engineer
Building Commissioner
Agent for the Petitioner
MARY F. PARKER, CMC/AAE
Cily Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. SW. Room 456
Roanoke. Virginia 2401 I-1536
Telephone: (7031 981-2541
March 16, 1995
SANDRA H. EAKIN
Deputy City Clerk
File #514
Carolyn Hayes-Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
DEPART,V, ENT OF 7:..;',':i ;~ ';'iD
COMMUN TY DE/[.;LO, , ~-' I
Dear Ms. Coles:
Pursuant to Section 30-14, Procedure for altering or vaccr~g City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as untended, I can enclosing copy of
an ~q3plication from Daniel F. Layman, Jr., Attorney, representing Berglund Chevrolet, Inc.,
requesting that a 150 foot portion of Maddock Avenue, N.W., west of Wflli~nson Road,
located between lots bearing Official Tax Nos. 3080901 and 3080903 on the south and
Official Tax Nos. 3080812 and 3080814 on the north, be permanently vacated,
discontinued and closed.
SIncerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
aiberglund
The Honorable M~/or and Members of the Roanoke City Council
Dcafiel F. Layman, Jr., Attorney, P. O. Box 14125, Roanoke, Virginia
24038
~R. Marlles, Agent, City ~ming Commission . .
a P. Fr~ltn. Secretary, City Planning Comrmsmon
Ronald H. Miller, Building Comm/ssianer
Steven J. Talevi, Assistant City Attorney
VIRGINIA:
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE
APPLICATION OF BERGLUND CHEVROLET,
INC. FOR VACATION OF A 150-FOOT
PORTION OF MADDOCK AVENUE, N.W.,
WEST OF WILLIAMSON ROAD, N.W.
TO: The Honorable Mayor and Members of City Council
(1) Berglund Chevrolet, Inc. ("Petitioner") applies to have
a portion of Maddock Avenue, N.W., in the City of Roanoke,
Virginia, permanently vacated, discontinued, and closed pursuant
to Section 15.1-364, Code of Virginia, and Section 30-14, Code of
the City of Roanoke (1979), both as amended. The portion of
Maddock Avenue to be closed lies adjacent to and west of the
portions of Maddock Avenue (totalling 575 feet) closed by City
Council in February, April and December 1993, and lies between
the lots bearing City of Roanoke Official Tax Nos. 3080901 and
3080903 on the south and 3080812 and 3080814 on the north. It is
shown cross-hatched on the copy of a portion of City of Roanoke
Appraisal Map Sheet 308 attached to this Application as
Exhibit A. This application would, if approved, complete the
closure of Maddock Avenue between Williamson Road and Courtland
Road.
(2) Petitioner has recently acquired the lot designated by
Official Tax No. 3080814, already owned those designated by
Official Tax Nos. 3080901, 3080902, and 3080903, and has
M#137237
contracts to purchase the lots designated by Official Tax Nos.
3080812 and 3080813. Petitioner would accordingly now like to
incorporate the 150-foot remainder of Maddock Avenue into its
commercial development between Williamson and Courtland Roads, as
there will be no property owners other than Petitioner along
Maddock and therefore no further need for any portion of Maddock
to remain available for public use.
(3) Following closing of the transactions by which
Petitioner will acquire lots 3080812 and 3080813, expected to
occur by the end of March 1995, there will be no property owners
other than Petitioner affected by the requested street closing.
For that reason, no list of adjacent property owners is attached
to this-application.
WHEREFORE, Berglund Chevrolet, Inc. respectfully requests
that the above-described portion of Maddock Avenue, N.W., be
vacated, discontinued and closed by the Council of the City of
Roanoke in accordance with Section 15.1-364, Code of Virginia,
and Section 30-14, Code of
to date.
Date: March 10, 1995
Daniel F. Layman,~r. ~J
Woods, Rogers & Hazlegrove
P. O. Box 14125
Roanoke, VA 24038
(703) 983-7653
Counsel for Petitioner
the City of Roanoke, both as amended
Respectfully,
M#137257
2
CO~TIANO
ROAD
· . STI~ET %
ROAD
:x' r-"r -, r,"l ;'er "P' F"F"i ':r':
Be'li~d Che~'ole~
Chev~ie~
1st Closure
2nd Closure
3rd Closure
Courtland Avenue
Public
Wor.k~
Service
~enter
1979
~VE.U~ C-2
and date of re~oning.
TRU~$TON
mss MAP B
I I~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
April 24, 1995
File #514
Daniel F. Layman, Jr., Attorney
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
n....~,--a t',k,,,~a Inc. ~ a 150400111ctlon
a waaterlv direction from Willil'111on i<mm,
3~1', 3080903, 3(~0812 ~ 3080~14, be permanently vacate(I, al~=ormnue~
be dir~ to Jehn R. Mar~, Chid of ~ P~, at ~e~-2'~4.
MFP:im
En~.
AD NUMBER - ~218q852
PUBLISHER'S FEE - $93.60
D~NIEL F LAYHAN
10 S JEFFERSON ST
SUITE 1400
Pll ~SOX 14125
kOANOKE ¥~ 24038
T6TE OF VIRGINI6
ITY OF ROANOKE
AFFIDAVIT
PUBLICATION
I~ (THE UNDERSIGNED] AN AUTHORIZED
EPRESENTATIVE OF THE TINES-WORLD COR-
ORATION, WHICH CORPORATION IS PUBLISHER
F THE ROANOKE TIMES & WORLD-NEWS~ A
AILY NEWSPAPER PUBLISHED IN ROANOKE~ IN
HE STATE OF VIRGINIA, O0 CERTIFY THAT
~E ANNEXED NOTICE ~AS PUBLISHED IN SAID
E~SPAPERS ON THE FOLLOWING DATES
04/21/95 MORNING
04/28/95 MORNING
ITNESS~
THIS 30TH DAY OF APRIL 1995
AUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, May 8, 1995, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close the following public right-
of-way:
A 150-foot section of Maddock Avenue, N.W., extending in
a westerly direction from Williamson Road, N.W., between
Official Tax Nos. 3080901, 3080903, 3080812 and 3080814.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 19th day of A@ri] , 1995.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times and World-News. once on Friday, April 21, 1995, and
once on Friday, April 28, 1995.
Send publisher's affidavit:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Send bill to:
Daniel F. Layman, Attorney
P. O. Box 14125
Roanoke, Virginia 24038-4125
May 22, 1995
City Council reconsidered the request of Berglund Cherovlet to rezone three tracts of
land located on the north side of Maddock Avenue, N. E., described as Official Tax
Nos. 3080812, 3080813 and 3080814, from RM-1, Residential Multi-Family, Low
Density District, to C-2, General Commercial District at a regular meeting held on
Monday, May 22, 1995. Ordinance No. 32492 was adopted on its first reading.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File #51
Daniel F. Layman, Jr., Attorney
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
At a regular meeting of the Council of the City of Roanoke on Monday, May 8, 1995, a
public hearing was held on the request of Berglund Chevrolet, Inc., that three tracts of land
located on the north side of Maddock Avenue, N. W., described as Official Tax Nos.
3080812, 3080813 and 3080814, be rezoned from RM-1, Residential Multi-Family, Low
Density District, to C-2, General Commercial District.
An ordinance rezoning the abovedescribed tracts of land was defeated by a 5-2 vote of the
Council.
Sincerely,
/'~ a'~Parker, CMC/AAE
Mary F.
City Clerk
MFP:sm
pc;
Mr. and Mrs. B. J. Webb, 3433 Frontier Road, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Julian C. Doss, 134 Noble Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Richard P. Michure, 2600 Tintop School Road, Mechanicsville,
Maryland 20659
Mr. and Mrs. Milton Edelman, 108 Noble Avenue, N. E., Roanoke, Virginia 24012
Daniel F. Layman, Jr.
May 10, 1995
Page 2
pc:
Mr. and Mrs. Johnnie L. Hicks, 112 Noble Avenue, N. E., Roanoke, Virginia 24012
Ms. Omega J. Wood, 120 Noble Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Mark Diprospeds, 103 Noble Avenue, N. E., Roanoke, Virginia 24012
Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road,
N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Witburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Kathy Brickey, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H, Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Roanoke City Planning Commission
May 8, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Berglund Chevrolet, Inc., represented by Daniel F. Layman,
Jr., attorney, that property located on Maddock Avenue, bearing Official
Tax Nos. 3080812-3080814, inclusive, be rezoned from RaM-l,
Residential Multifamily District, Low Density District, to C-2, General
Commercial District.
Pumose of the rezoning request is to place the subject lots into a zoning
classification that would permit the expansion of the adjoining automobile
dealership business onto the property. Previously rezoned lots have been utilized
as an automobile storage lot. The existing single family residences will be
relocated by the applicant to other residential areas within the community.
Petition to rezone was filed on March 10, 1995. Petition was unconditional.
Plannino Commission and City Council aDprgved a similar rezoning request from
the applicant for two (2) lots on the north side of Maddock Avenue in May and
June of 1994. Previous rezoning request for lots on Maddock and Noble Avenues
were approved in 1973, 1979, 1985, 1993 and 1994.
Plannine Commission Public hearin~ was held on April 5, 1995. lVIr. Dan
Layman, attorney for the petitioner, summarized the application. Mr. Layman
indicated that the petitioner was withdrawing from consideration for rezoning, the
two lots fronting on Noble Avenue, designated as Official Tax Nos. 3080803 and
3080804. Mr. Layman said that the applicant would like to complete the closure
of Maddock Avenue and rezone the remaining three lots on Maddock Avenue to
commercial.
In response to a question fi'om Mr. Chrisman, Mr. Layman indicated that curb
and gutter along Noble Avenue would be addressed by the City as part of the site
plan review process. In response to a question from Mr. Butler, Mr. Layman
Room 162 Municipal Building 215ChurchAvenue, S.W. Roanoke, Virginia 24011 (703)981-2344
Members of Council
Page 2
indicated that the two lots requested for rezoning on Noble Avenue were
withdrawn in response to staff concerns. Mr. Layman indicated that Berglund
would try to acquire the remaining lots on Noble Avenue and come back to the
Commission at a later date.
Mr. Marlles gave the staff report indicating that most of the staffs concerns were
related to the lots requested for rezoning on Noble Avenue. Mr. Marlles stated
that staff was recommending approval of the rezoning of the three lots on
Maddock Avenue.
II.
First Amended Petition to Rezone was filed on April 19, 1995, deleting the two
lots on Noble Avenue from consideration.
~ of the subject property is RM-1, Residential Multifamily, Low Density
District. The surrounding zoning patter in the area is as follows: to the north
along Noble Avenue is RM-1, Residential Multifamily, Low Density District; to
the south is C-2, General Commercial District; to the east and west are a
combination of RM-1 and C-2.
L n_.o..o_d_.!!~ of the subject area is currently three (3) single family residences.
Surrounding land uses in the area are as follows: to the north along Noble
Avenue are single family residences; land uses to the east and west include the
existing automobile dealership and a City fire station.
Acces, to the property is from the two adjoining public streets, Noble and
Courtland Avenues. Given the proposed development of the three lots as part of
the adjoining automobile sales dealership, no traffic impacts are anticipated.
Potential traffic impact from possible C-2 uses has not been determined.
Neiehborhood organizotions are the Williamson Road Action Forum and the
Williamson Road Area Business Association. The Planning Department notified
both organizations in writing of the rezoning request and as of the writing of this
report no comments have been received by this Department. The Planning
Department has received calls from property owners expressing the following
concerns: (1) possibility of noise; (2) possibility of additional access driveway
onto Noble Avenue; (3) exterior lighting; and (4) landscaping and buffering of
proposed use from adjacent residential neighborhood. Neighborhood concerns
were addressed when the petitioner withdrew from consideration the two lots
(Official Tax Nos. 3080803 and 3080804) fronting on Noble Avenue that were
originally part of this rezoning request.
E. Comnrehensive Plan recommends that:
Members of Council
Page 3
neighborhood character and environmental quality be protected.
changes in land use near residential areas be carefully evaluated and
designed to conserve and enhance neighborhood quality.
in~. 1! commercial development be encouraged on appropriate sites to
rmmmize land use conflicts.
III. Alternatives:
A. ~ the rezoning request.
~ of the subject property would be C-2, General Commercial
District, unconditional, and the proposed use and development of the three
lots as part of the adjoining automobile sales dealership would be allowed
to take place.
Land us~ would become part of the adjoining automobile dealership
business.
~. Access to and from the site would be by way of Noble
Avenue and Courtland Avenue. No traffic impacts are anticipated from
the proposed incorporation of the three lots into the adjoining automobile
sales facility.
4. ~ issues as set forth would be addressed.
~ the rezoning request.
Z_.Ql!i.~ofthe subject property would remain RM-1, Residential
Multifamily, Low Density District. The proposed expansion of the
adjoining commercial activity onto this property would not be allowed to
occur.
2. ~ would remain the same.
3. ~ would not be an issued.
4. Com_nrehensiv~ Plan issues as set forth could be followed at a later date.
Members of Council
Page 4
IV. Recommendatign:
Planning Commission, by a vote of 5-0 (Mr. Bradshaw and Mrs. Coles absent),
recommended approvai of the requested rezoning, finding that the request would be
consistent with the zoning pattern that has been established in the area.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
JRM:mpf
attachment
cc: Assistant City Attorney
City Engineer
Building Commissioner
Attorney for the Petitioner
VIRGINIA:
In re:
IN THE COUNCIL OF THE CITY OF ROANOKE
Rezoning of Tracts of Land
Located on the North Side of
Maddock Avenue, N.E. (Bearing
Official Tax Nos. 3080812,
3080813, and 3080814) ,
between Williamson Road and
Courtland Road, from RM-1 to
C-2
FIRST
AMENDED
PETITION
TO REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE
(1) Petitioner Berglund Chevrolet, Inc. is the owner of
three (3) lots in the City of Roanoke located on the north side
of Maddock Avenue, N.E. between Williamson Road and Courtland
Road, bearing City of Roanoke Official Tax Nos. 3080812, 3080813,
and 3080814. A portion of City Appraisal Map Sheet 308 showing
these lots is attached to this petition as Exhibit A.
(2) Pursuant to Section 36.1-690, Code of the City of
Roanoke (1979), as amended, petitioner requests that parcels
3080812, 3080813, and 3080814 be rezoned from RM-1, Residential
Multifamily, to C-2, General Commercial District, so that
petitioner may extend its motor vehicle dealership business, now
conducted on nearby property, to those lots.
(3) Petitioner believes that the requested rezoning will
further the intent and purpose of the City's Zoning Ordinance and
Comprehensive Plan by continuing the logical extension of an
existing C-2 district, in accordance with intentions previously
made known to the City. The three subject lots are among a small
M#176648
group of lots that form a peninsula of residentially zoned land
extending between a Light Manufacturing district on the west
{site of the City garage) and a Commercial (C-2) district on the
east, site of petitioner's existing facility. A number of lots
in this same area were rezoned at petitioner's request in
December 1993 and June 1994, in order to make possible the
expansion of its facilities now in progress. Since that
rezoning, petitioner has acquired additional lots and wishes to
include them in its expanded dealership facility.
(4) Squeezed as they are between industrial and commercial
districts, these lots are better suited to commercial than
residential use. The requested rezoning will therefore continue
the logical extension of a commercial district as earlier begun,
and in doing so assure the continued viability of a major
business operation.
(5) Attached to this petition as Exhibit B is a list of the
names and addresses of the owners (other than Berglund Chevrolet
and the City of Roanoke) of all lots immediately adjacent to or
across a street from the property to be rezoned, together with
the Official Tax Number of each lot.
WHEREFORE, petitioners request that the parcels bearing City
of Roanoke Official Tax Nos. 3080812, 3080813, and 3080814 be
rezoned from RM-1 to C-2 in accordance with the provisions of the
Zoning Ordinance of the City of Roanoke.
M#1~6648
2
Respectfully submitted this !.~day of April, 1995.
Daniel F. La~anUJ~ ~
Woods, Rogers & Hazlegrove
P. O. Box 14125
Roanoke, VA 24038-4125
(703) 983-7653
Of Counsel for Petitioner
M#176648
3
mil
4~7
3080801
EXHIBIT B
Mark A. and Victoria
103 Noble Avenue, N.E.
Roanoke, VA 24012
Diprosperis
M#176648
Public
Works ~
Service 1994
Center
ass5 MAP B
Il ~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
April 24, 1995
File #51
SANDRA H. EAKIN
Deputy Ci~ Clerk
Daniel F. Layman, Jr., Attorney
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 8,
1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Berglund Chevrolet, Inc., that three tracts of lend located on the north side of Maddock
Avenue, N. W., described as Official Tax Nos. 3080812, 3080813 and 3080814, be
rezoned from RM-1, Residential Multi-Family, Low Density Di~rict, to C-2, General
Commercial District.
For your ;,~,;cxmaticn, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the requeat for rezoning.
Plesse review the documm~ m~l if you h~ve queefiorm, yau mey cor~ Stevan J. Televi,
Assi~'~t City Al~omey, at 281-2431. Quosfiorm wi~ regm'd ~ ttm Planning Commission
report should be directed to John R. Marllee, Chief of Community Planning, at 981-2344.
hearing. Fl#ute le alNxmr eeuld intuit in I defenal M the requlet fer ri~oning until
a later dat~ :~
C rk
MFP:em
Enc.
Daniel F. Layman, Jr.
Apdl 24, 1995
Page 2
pc.'
Mr. and Mrs. B. J. Webb, 3433 Frontier Road, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Julian C. Doss, 134 Noble Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Richard P. Michura, 2600 Tintop School Road, Mechanicsville,
Maryland 20659
Mr. and Mm. Milton Edelman, 108 Noble Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Johnnie L. Hicks, 112 Noble Avenue, N. E., Roanoke, Virginia 24012
Ms. Omega J. Wood, 120 Noble Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Mark Diprospeds, 103 Noble Avanue, N. E., Roanoke, Virginia 24012
AD NUMBER ¢2190072
PUBLISHER'S FEE
DANIEL F LAYMAN
lO S JFFFERSON ST
SUITE 1~O0
PO ~OX 14125
ROANO~F VA 24038
$93.60
FATE OF VIRGINIA
[TY DF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (THE UNOERSI<~NED) AN AUTHORIZED
:PRESENTATIVE 3F THE TIMES-WORLD COR-
)RATION9 WHICH CORPORATION IS PUBLISHER
THE ROANOKE TIMES & HORLD-NEWS, A
~ILY NEWSPAPER PUBLISHED IN ROANOKE9 IN
STATE DF VIRGINIA9 DO CERTIFY THAT
ANNEXED NOTICE WAS PUBLISHED IN SAID
:HSPAPERS ON THE FOLLOWING DATES
04/21/95 MORNING
04/28/95 MORNING
ITNESS~ THIS 30T~.~ %.~APR. IL 1995
AUTHORIZED SIGNATURE
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, May 8, 1995,
at 7:00 p.m., in the Council Chamber in the Municipal Building, 215
Church Avenue, $.W., on the question of rezoning from RM-1,
Residential, Multi-family District, to C-2, General Commercial
District, the following property:
Three tracts of land located on the north side of Maddock
Avenue, N.W., and bearing Official Tax Nos. 3080812,
3080813 and 3080814.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 19th day of April , 1995.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times and World-News, once on Friday, April 21, 1995, and
once on Friday, April 28, 1995.
Send publisher's affidavit:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Daniel F. Layman, Attorney
P. O. Box 14125
Roanoke, Virginia 24038-4125
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
May 10, 1995
File ~60-72-178-236
Joseph K. Aversano, Director
Community Planning and Development
U. S. Department of Housing
and Urban Development
3600 W. Broad Street
Richmond, Virginia 23230-4920
Dear Mr. Aversano:
I am enclosing copy of Resolution No. 32476-050895 authorizing the City Manager to
submit an approved Entitlement Consolidated Plan for FY 1995-96 to the United States
Department of Housing and Urban Development (HUD) for final review and approval, and
authorizing execution of the appropriate documents for acceptance of such funding.
Resolution No. 32476-050895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 8, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 8th day of May, 1995.
No. 32476-050895.
VIRGINIA,
A RESOLUTION authorizing the City Manager to submit an
approved Entitlement Consolidated Plan for FY 1995-96 to the United
States Department of Housing and Urban Development (HUD) for final
review and approval, and authorizing the execution of the
appropriate documents for the acceptance of such funding.
WHEREAS,
three occasions: January 19, April 11 and May 8, 1995 on
Entitlement Consolidated Plan ("Plan") for FY 1995-96; and
WHEREAS, the Plan must be approved by this Council and
submitted to HUD in May, 1995, to ensure timely reciept of new
entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Manager or his designee is hereby authorized,
for and on behalf of the City, to submit the approved Entitlement
Consolidated Plan for FY 1995-96 to HUD for review and approval,
and to execute the appropriate documents with the HUD for receipt
of such entitlement funds, said documents to be approved as to form
by the City Attorney.
citizen input has been received and considered on
the
ATTEST:
City Clerk.
Roanoke, Virginia
May 8, 1995
95-13
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Approval of FY 1995-96 HUD Entitlement
Consolidated Plan (Plan)
I. Back~round:
City Council has been briefed on recommended CDBG, HOME,
and ESG programs including $2.947,000 new funds from U.S.
Department of Housing and Urban Development (HUD).
Bo
Citizen input has been received and considered on three
occasions: January 19, 1995, April 11, 1995, and this
evening, May 8, 1995.
Co
A draft of the Consolidated Plan (Plan) has been prepared
and is available for public review and cormnents for 30
days. The 30 day period is April 12, 1995 to May 12,
1995.
D. Current HUD Entitlement fiscal year ends June 30. 1995.
So
A draft of the Plan must be received by HUD on May 17,
1995 in order for the City's fiscal year to begin on July
1, 1995.
II. Issues:
A. Impact on community development of city
Bo Funding
C. Timing
D. Citizen participation
III. Alternatives:
Authorize the City Manager to submit an approved Consoli-
dated Plan for FY 1995-96 to HUD for review and approval,
if no further public comments are received by May 12,
1995.
Impact on community development in the city would be
positive, continuing programs which Council has
endorsed in the past, and funding new initiatives
to address citizens' concerns.
Members of Council
Page 2
2. Funding will be available from sources as listed:
1995-96 CDBG Entitlement Income
Estimated Carry-over (CDBG)
Estimated Program Income
1995-96 ESG Entitlement Income
1995-96 HOME Entitlement Income
Estimated Carry-over (HOME)
$2,214,000
769,674
178,496
82,000
651,000
240,445
Sub-Total
4,135,615
Estimated Leveraged Funds
2,378,672
TOTAL BUDGET
$6,514,287
Timing is important. The Plan must be approved by
City Council in May 1995 to ensure timely receipt
of new entitlement funds.
4 o
Citizen participation has been qenerally positiv~
on at least two successive occasions. Citizens'
comments, suggestions and proposals have been
considered as a part of the process to develop the
City's final program and budget.
Bo
Do not authorize City Manaqer to submit an approved to
Consolidated Plan for FY 1995-96 to HUD for review and
approval.
Impact on com~aunity development in the city could
be negative if programs are delayed or cancelled.
o
Fundinq will be an issue. $2,947,000 will not be
received by the city, unless the Plan is received
and approved by HUD.
o
Timing could be a problem as construction projects
or acquisitions could be delayed, and staff sala-
ries may be affected if the Plan does not receive
City Council approval in May 1995.
4 o
Citizen participation could be negative if concerns
of neighborhood groups and residents are not ad-
dressed.
IV. Recommendations:
It is recommended that City Council adopt Alternative A,
thereby authorizing the City Manager to submit an approved
Consolidated Plan to the U. S. Department of Housing and Urban
Members of Council
Page 3
Development for final review and approval, if no further
comments are received by May 12, 1995 and authorize the City
Manager to execute the grant agreement with HUD on behalf of
the City.
Upon receipt of program and budget approval from HUD, a report
detailing the necessary budget appropriations by program and
line item, as well as contracts necessary to carry out the FY
1995-96 program, will be presented to City Council for their
adoption.
WRH:CAH:vSt
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Economic Development Specialist
Chief of Planning and Cor~nunity Development
Building Com~issioner
City Engineer
Administrator FDETC
Assistant to the City Manager for Community Relations
Office of Grants Compliance
Executive Director, Roanoke Redevelopment and
Housing Authority
Office of the City Manager
May 4, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Enclosed is a full copy of the second draft of the 1995-96 Consolidated Plan for
Community Development Block Grants (CDBG), HOME Investment Partnerships
(HOME) and Emergency Shelter Grants (ESG), a summary of which is included in your
Council Report.
This plan will be considered during the Council briefing and Council public meeting to
be held Monday, May 8, 1995. At the conclusion of the public meeting, Council will
be requested to approve this plan.
A copy is being provided in the event you would like to review its content in greater
detail.
Respectfully submitted,
W. Robert Herbert
City Manager
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333
NOTICE TO THE PUBLIC
CITY OF ROANOKE
1995-2000 CONSOLIDATED PLA~
CITY COUNCIL PUBLIC M~ETING
Ail interested groups and individuals are invited to participate
in a public meeting on the City of Roanoke's 1995-96 Consolidated
Plan for Community Development Block Grants (CDBG), HOME Investment
Partnerships (HOME) and Emergency Shelter Grants (ESG) funding.
The meeting will be held 7:00 p.m., Monday, May 8, 1995, in the
City Council Chambers, fourth floor of the Municipal Building, 215
Church Avenue, Roanoke. At the conclusion of the meeting, City
Council will take final action regarding approval of the Plan.
Citizens who desire to speak at, or who need special assistance to
fully participate in, the meeting are requested to call the City
Clerk's office at 981-2541. The draft Consolidated Plan is
available for public review in the City Clerk's office, Room 456,
Municipal Building; the Office of Grants Compliance, Room 221,
Jefferson Center, Luck Avenue; all City libraries; and the main
office of the Roanoke Redevelopment and Housing Authority, Salem
Turnpike, N.W. For further information about the meeting or to
comment on or inquire about the plan, contact the Office of Grants
Compliance at 981-2141.
Given under my hand this 24th day of April 1995. Mary F.
Parker, City Clerk.
NOTE TO PIIBLISHER: Publish in full, once
World News on Thursday, April 27th, 1995,
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536
Send bill to:
Office of Grants Compliance
Suite 221, Jefferson Center
541 Luck Avenue, S.W.
Roanoke, VA 24016
in the Roanoke Times &
block style.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City CIerk
May 10, 1995
File #20-66
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a petition signed by 52 persons requesting installation of a four-way
stop sign at the comer of Maiden Lane and Dunmore Street, S. W., which petition was
before the Council of the City of Roanoke at a regular meeting held on Monday, May 8,
1995.
On motion, duly seconded and unanimously adopted, the petition was referred to you for
investigation and report to Council within 60 days.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
pc:
Mr. Glenn Friedland, 1550 Bluemont Avenue, S. W., Apartment 138, Roanoke,
Virginia 24015
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
From The
Desk Of:
...... ';" Glenn Friedland
3535-D FRANKLIN RD. · ROANOKE, VIRGINIA 24014
703/343-2814 · 800/955-0524 · 703/343-2132 FAX