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HomeMy WebLinkAboutCouncil Actions 06-12-95~WLES 32496 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CHAMBER June 12, 1995 3:00p. m. ,4 GEND,4 FOR THE COUNCIL Call to Order -= Roll Call. Mayor Bowers was absent The Invocation was delivered by Vice-Mayor John S. Edwards. Presentation of Colors by Honor Guards representing the Roanoke City Fire Department, Police Department and Sheriff's Office. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor John S. Edwards. Welcome. Vice-Mayor Edwards. ANNOUNCEMENTS: Public Hearings will be held at 7:00 p.m. in the City Council Chamber. Presentation by Council Member Elizabeth T. Bowles to Glenn D. Radcliffe, Vice-Chak, Mayor's Task Force for Project Self-Sufficiency. e CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. (APPROVED 6-0) C-1 A communication fi.om Vice-Mayor John S. Edwards requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: WITHDRAWN File #110-132 Concur m request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. C-2 A joint commtmication fi.om Mayor David A. Bowers and C. Nelson Harris, Chairman of the Roanoke City School Board, with regard to development of an ice fink at a City location in the event the proposed Northside High School location in Roanoke County is not feasible. RECOMMENDED ACTION: Refer to the City Manager and School Superintendent for review and immediate recommendation. Removed from the Consent Agenda for separate discussion. (See Item C-2 on page 4.) C-3 A communication from Vice-Mayor John S. Edwards transmitting correspondence fi-om Mimi Hodgin, Chairperson, Roanoke Arts Commission, relating to implementation of a Percent for the Arts Program in connection with City capital improvement projects. RECOMMENDED ACTION: Refer to the City Manager for review and report to Council. Removed from the Consent Agenda for separate discussion. (See Item C-3 on page 4.) C-4 A report of the City Manager transmitting an article which appeared in a Richmond weekly newspaper with regard to accomplishments made in the Downtown Roanoke planning process. RECOMMENDED ACTION: Receive and file. File #200-227-277 C-5 A report of the City Manager requesting that Council convene in Executive Session to discuss use of real property for public purpose, specifically the terms and conditions of use of a City-owned building, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #32-132-166 Council concur in the request to convene in Executive Session to discuss use of real property for public purpose, specifically the terms and conditions of use of a City-owned building, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. C-6 Qualification of Sheflie S. Doherty as a member of the Roanoke Arts Commission for a term ending June 30, 1995. RECOMMENDED ACTION: Receive and file. File #15-110-230 C-2 REGULAR AGENDA A joint communication from David A. Bowers, Mayor, and C. Nelson Harris, Chairman of the Roanoke City School Board, with regard to development of an ice rink at a City location in the event the proposed Northside High School location in Roanoke County is not feasible. The matter was referred to the City Manager to be included as a part of the consultants' needs and assessment study in regard to Victory Stadium and an indoor athletic field house. File #67-122-132-388-405-467 C-3 A communication from Vice-Mayor John S. Edwards transmitting correspondence from Mimi Hodgin, Chairperson, Roanoke Arts Commission, relating to implementation of a Percent for the Arts Program in connection with City capital improvement projects. The matter was referred to the City Manager for study, report and recommendation to Council. File #132-217-230 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: ao OTHER HEARINGS OF CITIZENS: Helen E. Davis, 35 Patton Avenue, N. E., appeared before Council and raised specific questions in regard to the Gainsboro community. 4 The City Manager advised that a team of City staff will be requested to meet with Ms. Davis and other interested citizens to address questions and concerns. File #20-66-77-200-247-258 4. PETITIONS AND COMMUNICATIONS: a A communication from Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, requesting approval of a capital expenditure by the Roanoke Regional Airport Commission, in the mount of $191,000.00, for purchase of an all-wheel drive truck with snow blade and hopper/spreader. Adopted Resolution No. 32496-061295. (6-0) File #9-410-472 A communication from Marsha C. Fielder, Commissioner of the Revenue, recommending acceptance of State funding for the purchase of computer equipment for the Commissioner of the Reveune's Office; and a report of the City Manager concurt/ng in the request. Adopted Resolution No. 32497-061295. (6-0) File #106-108-472 5. REPORTS OF OFFICERS: a. CITY MANAGER: A report with regard to Zoning Administration and Enforcement. (10 minutes) 5 Council authorized the City Clerk and the City Attorney to advertise a public hearing to be held on July 10, 1995, or August 14, 1995, at 7:00 p.m. File #51-200 A report with regard to digital mapping. (10 minutes) Received and filed. File #159-183-294 ITEMS RECOMMENDED FOR ACTION; A report recommending execution of an agreement with the U. S. Army Corps of Engineers to provide digital mapping products and services to the City under the Planning Assistance to States Program; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32498-061295 and Resolution No. 32499-061295. (6-0) File #27-60-159-183-270-294 A report recommending execution of an agreement with Habitat for Humanity in the Roanoke Valley to provide fimding for reimbursement of expenses associated with construction of ten houses under provisions of the Vacant Lot Homesteading Program. Adopted Resolution No. 32500-061295. (6-0) File #178-236 A report recommending acceptance of a Virginia Circuit Court Records Preservation Program grant, in the amount of $129,256.00; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32501-061295 and Resolution No. 32502-061295. (6-0) File #60-214-236 A report recommending transfer of funding to cover workers' compensation claims during the current fiscal year. Adopted Budget Ordinance No. 32503-061295. (6-0) File #60-63-184 A report recommending appropriation of $69,877.00 to various accounts to provide for the purchase of Capital Maintenance and Equipment Replacement Program items identified as operational needs for various City departments. Adopted Budget Ordinance No. 32504-061295. (6-0) File #5-32-45-60-183-270-361-472 o A report recommending acceptance of $90,210.00 in additional funds from the U. S. Department of Justice, Forfeited Property Sharing Program; and appropriation of funds in connection therewith. Adopted Budget Ordinance No. 32505-061295. (6-0) File #5-60-76-133-236 A report recommending execution of a contract between the City of Roanoke and the Roanoke Redevelopment and Housing Authority to provide supplemental pohce services on property managed by the Housing Authority. Adopted Resolution No. 32506-061295. (6-0) File I/5-72-178-236 10. A report recommending acceptance of funds from the Roanoke City Health Department for continuation of a Health Counselor position; and appropriation of fimds in connection therewith. Adopted Budget Ordinance No. 32507-061295 and Resolution No. 32508-061295. (6-0) File #22-60-72-184-236-357 11. A report recommending appropriation of additional funds, in the amount of $446,661.00, for the Fifth District Employment and Training Consortium, which funds were received from the Governor's Employment and Training Department. Adopted Budget Ordinance No. 32509-061295. (6-0) File #60-236-246-304 DIRECTOR OF FINANCE: A report in connection with transfer of appropriations for employee fi-inge benefits. Adopted Budget Ordinance No. 32510-061295. (6-0) File #60-184 A report recommending appropriation transfers for Internal Service Fund charges between several City departments. Adopted Budget Ordinance No. 32511-061295. (6-0) File 060-301-361 A report recommending the close#ut of Community Development Block Grant year B-92-MC-51-0020, and transfer of nnspent funds in the amount of $244,147.00. Adopted Budget Ordinance No. 32512-061295. (6-0) File #60-236 6. REPORTS OF COMMITTEES: a# A report of the committee appointed to tabulate bids received for the Lick Run Sewer Replacement Project LR-5, recommending award of a unit price contract to J. P. Turner & Brothers, Inc., in the amount of $246,055.00; and appropriation of fimds in connection therewith. Council Member William White, Sr., Chairperson. 8 Adopted Budget Ordinance No. 32513-061295 and Ordinance No. 32514-061295. (6-0) File #27-60 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32492, on second reading, rezoning three tracts of land located on the north side of Maddock Avenue, N. W., described as Official Tax Nos. 3080812, 3080813 and 3080814, from RM-1, Residential Multi-Family, Low Density District, to C-2, General Commercial District. Adopted Ordinance No. 32492-061295. McCadden voted no.) File #51 (5-1, Council Member Ordinance No. 32493, on second reading, permanently vacating, discontinuing and closing a 150-foot section of Maddock Avenue, N. W., extending in a westerly direction from William.qon Road, located between lots bearing Official Tax Nos. 3080901, 3080903, 3080812 and 3080814. Adopted Ordinance No. McCadden voted no.)) File #514 32493-061295. (5-1, Council Member MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Vice-Mayor and Members of City Council. 9 The City Attorney introduced Gary E. Tegenkamp, Assistant City Attorney, who assumed his new position on Friday, June 9, 1995. File #83-184-202 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: None. CERTIFICATION OF EXECUTIVE SESSION. (6-0) 10 RE G UL,4R WEEKLY SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CHAMBER June 12, 1995 7:00p. m. ,4 GEND,4 FOR THE COUNCIL Call to Order -- Roll Call. Mayor Bowers was absent. The Invocation was delivered by Vice-Mayor John S. Edwards. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor Edwards. WELCOME: PUBLIC HEARINGS: Public heahng on the request of Habitat for Humanity in the Roanoke Valley, Inc., that a tract of land lying on the south side of Cleveland Avenue, S. W., between 13th Street and the right-of-way of Norfolk Southern Corporation rail line, described as Official Tax Nos. 1221009 and 1221101, and an adjoining unnumbered parcel of land containing 0.439 acre, more or less, be rezoned fi.om RM-2, Residential Multi- family, Medium Density District and LM, Light Manufacturing District, to RS-3, Residential Single-Family District, subject to certain conditions proffered by the petitioner. Amy C. Moore, Agent. Adopted Ordinance No. 32515 on first reading. (6-0) File 051 Public hearing on the request of James W., III, and Caroline A. Wallace that a portion of a 12-foot wide public alley extending 120 feet from 23rd Street, S. E., generally in a northerly direction toward Yellow Mountain Road, be permanently vacated, discontinued and closed. Edward A. Natt, Attorney. Adopted Ordinance No. 32516 on first reading. (6-0) File 0514 Public heating on the request of Robert E. and Peggy J. Ford, d/b/a B&F Home Center, that all of Lot 10, Mason Map, located at 3443 Garden City Boulevard, S. E., described as Official Tax No. 4390117, be rezoned from RM-1, Residential Multi-family, Low Density District, to CN, Neighborhood Commercial District, subject to certain conditions proffered by the petitioners. David C. Helscher, Attorney. Adopted Ordinance No. 32517 on first reading. (6-0) File #51 Public heating on the request of Robert E. and Peggy J. Ford, d/b/a B&F Home Center, that all of Lot 1, Block 1, located at 1636 Dale Avenue, S. E., described as Official Tax No. 4212221, be rezoned from RM-1, Residential Multi-family, Low Density District, to CN, Neighborhood Commercial District, subject to certain conditions proffered by the petitioners. David C. Helscher, Attorney. Adopted Ordinance No. 32518 on first reading. (6-0) File #51 Public hearing on the request of CBO Properties, Inc., that a certain .2- acre tract of land located on Woods Avenue, S. W., described as Official Tax Nos. 1030419 and 1030420, be rezoned from RM-2, Residential Multi-f, mily, Medium Density District, to C-l, Office District, subject to certain conditions proffered by the petitioner. Claude D. Carter, Attorney. Adopted Ordinance No. 32519 on first reading. (6-0) File 051 OTHER HEARING OF CITIZENS: None. City Clerk's Office City of Roanoke, Virginia June 13,1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Resolution No. 32496-061295 Resolution No. 32497-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Resolution No. 32500-061295 Budget Ordinance No, 32501 -O61295 Resolution No. 32502-061295 Budget Ordinance No. 32503-061295 Budget Ordinance No. 32504-061295 Budget Ordinance No. 32505-061295 Resolution No. 32506-061295 Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 Budget Ordinance No, 32509-061295 Budget Ordinance No. 32510-061295 Budget Ordinance No. 32511-061295 Budget Ordinance No. 32512-061295 Budget Ordinance No, 32513-061295 Ordinance No. 32514-061295 James D. Grisso June 13,1995 Page 2 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32492-061295 Ordinance No. 32493-061295 Resolution No. 32496-061295 Resolution No. 32497-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Resolution No. 32500-061295 Budget Ordinance No. 32501-061295 Resolution No. 32502-061295 Budget Ordinance No. 32503-061295 Budget Ordinance No. 32504-061295 Budget Ordinance No. 32505-061295 Resolution No. 32506-061295 Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 Budget Ordinance No. 32509-061295 Budget Ordinance No. 32510-O61295 Budget Ordinance No. 32511-061295 Budget Ordinance No. 32512-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 W. Robe~ Herbe~ June 13,1995 Page 2 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Resolution No. 32496-061295 Resolution No. 32497-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Budget Ordinance No. 32501-061295 Resolution No. 32502-061295 Budget Ordinance No. 32503-061295 Budget Ordinance No. 32504-061295 Budget Ordinance No. 32505-061295 Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 Budget Ordinance No, 32509-061295 Budget Ordinance No. 32510-061295 Budget Ordinance No, 32511-061295 Budget Ordinance No. 32512-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 Diane S. Akers June 13, 1995 Page 2 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32492-061295 Resolution No. 32496-061295 Resolution No. 32497-061295 Resolution No. 32499-061295 Resolution No. 32500-061295 Resolution No. 32502-061295 Resolution No. 32506-061295 Resolution No. 32508-061295 Ordinance No. 32514-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Glenn D, Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 Budget Ordinance No. 32509-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City C;erk's Office City of Roanoka, Virginia June 13,1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32505-061295 Resolution No. 32506-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32492-061295 Ordinance No. 32493-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Resolution No. 32500-061295 Budget Ordinance No. 32504-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32492-061295 Ordinance No. 32493-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Ellen S. Evans Construction Cost Technician Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32492-061295 Ordinance No. 32493-061295 Resolution No. 32496-061295 Budget Ordinance No. 32498-061295 Resolution No. 32499-061295 Budget Ordinance No. 32504-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Offlce City of Roanoke, Virginia June 13,1995 Vickie L. Price, Manager Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32509-061295 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: O~inancaNo. 32492-061295 O~inancaNo. 32493-061295 Resolution No. 32500-061295 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: H. Daniel Pollock, Housing Development Coordinator City Clerk's Office City of Roanoke, Virginia June 13,1995 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32492-061295 Ordinance No. 32493-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Kathy Bdckey, Appraiser Aide, Real Estate Valuation City Clerk's Office City of Roanoke, Virginia June 13,1995 The Honorable Marsha Compton Fielder Commissioner of the Revenue Roanoke, Virginia Dear Ms. Fielder: I am attaching copy of the following measure that pertains to your department: Resolution No. 32497-061295 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clark's Office City of Roanoke, Virginia June 13,1995 Steven J. Talevi Assistant City Attorney Roanoke, Virginia Dear Mr. Talevi: I am attaching copy of the following measures that pertain to the City Attorney's Office: O~inanceNo. 32492-061295 O~inanceNo. 32493-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:$m Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Evelyn D. Dorsey Zoning Administrator Roanoke, Virginia Dear Ms. Dorsey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32492-061295 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. C~*y Clerk's Office City of Roanoke, Virginia June 13,1995 Kenneth S. Cronin, Manager Personnel Department Roanoke, Virginia Dear Mr. Cronin: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32501-061295 Resolution No. 32502-061295 Budget Ordinance No. 32513-061295 Ordinance No. 32514-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Dr. Molly Rutledge Acting Director Roanoke City Health Department Roanoke, Virginia Dear Dr. Rutledge: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32507-061295 Resolution No. 32508-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 Charles A. Harlow Acting Grants Monitoring Administrator Grants Compliance Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Resolution No. 32500-061295 Budget Ordinance No. 32501-061295 Resolution No. 32502-061295 Budget Ordinance No. 32512-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32501-061295 Resolution No. 32502-061295 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13,1995 M. David Hooper, Chief Police Department Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32505-061295 Resolution No. 32506-061295 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Glerk'a Office City of Roanoke, Virginia June13,1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32504-061295 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia June 13, 1995 Nelson M. Jackson, Manager Building Maintenance/Custodial Services Roanoke, Virginia Dear Mr. Jackson: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32504-061295 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 June 12,1995 Council Members: Elizabeth T. Bowles John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt The Honorable Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, John S. Edwards Vice-Mayor JSE:se June 12, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of Council: I thought you would enjoy seeing this editorial from one of Richmond's weekly newspapers. It is an outsider's view of what has been accomplished through our downtown planning processes dating back from 1979 through 1995. We continue to receive rave reviews from both our own residents as well as visitors to the Roanoke area. I look forward to the timely completion of the pedestrian bridge, which will complete the current phase of the downtown project. Please know that we are beginning the process of selecting the architectural and engineering firms for the rallside linear walk and are continuing to discuss with the Virginia Museum of Transportation the city's challenge grant of $812,000. The above is for informational purposes only. Respectfully, W. Robert Herbert City Manager WRH/dh Attachment 215 Church Avenue, S.W Roanoke, Virginia 240t 1 THE RICHMOND STATE An Independent Virginia Paper FOUNDED 1994 491~- FITZHUGH AVENUE, SurrE 212 RICHMOND, VIRGINIA 23230-3534 TELI~PHONE 804-359-4500, TI~LEF.~X 804-358-8271 BE~ P A. W~a~, PU~USHgg J. GAR/2aND POLLARD 1~, EDITOR Roanoke Last weekend, we visited downtown Roanoke. We were there for the Virginia Press Association's advertising conference and had not been there in a good eight or ten years. Roanoke has less resources, less surrounding population and less archi- tecture than Richmond. It has no Main Street Station, no MCV, no State Capitol or no State Library (oops, Library of Vh'ginia) to anchor downtown. It has no residential districts nearby of the scope of the Fan or Church Hill. But last Friday night, downtown, the town was lively. It had that certain spirit that amusing cities have, something that did not appear to be there ten years ago. A few points: 1. Richmond is very spread out. Roanoke is not. Shockoe Bottom and the Financial District, both successful, are far from each other. Shockoe Bottom is busy at night, while the Financial District goes dead after five. Meanwhile Friday Cheers happens many many blocks away, then dies. Patrons must drive to get to the restaurants. But in Roanoke, banks are near the "Festival Park" near the FLrst Union building where outdoor concerts happen every Friday night in the sprin$ The newly-renovated Hotel Roanoke is just across the ttaln tracks. Richmond is like the cocktail paxty host who has the jazz band in one room, the food in the other, the beer on thc porch, the host in the kitchen and the bar- tender in the hall. If there ama't tons of people around, k seems like a lame par t~. 2. In Roanoke, the Greyhound braes go downtown, not out on the Boulevard. So when buses arrive in Roanoke on their way to Tennessee, riders drive right through the middle of town, with bands playing to the right at their Friday concert. Plus, buses are concentrated in a downtown transport center. It is all very European. (The cabs are yellow, too.) 3. Roanoke is clam. Richmond is dea2n but could be cleaner. 4. Roanoke Feds ~w. Not that Richmond doesn't have new parts. Somehow, Roanoke seems newer. 5. Roanoke's First Union building has spirt. Most of the new buildings built in downtown Richmond in the last decade have been boring. But the pointed, almost gothic top to the First Union building electrifies the Roanoke skyline. 6. Doumtown Roanoke is diverse. There are redneck restaurants near to Italian restaurants near to cutesy gift shops. 7. The neon dos aregreat. Forget the Mill Mountain star. The neon attrac- tions in Roanoke are the Dr. Pepper and the H & C coffee signs that light up the skyline of Roanoke, right smack in the midi:lie of downtown. Richmond has some of the best, most historic, signs in the wodd. But the he FFV and C.ESaner signs are away from downtown. 8. The Hotd Roanoke renovation is fantastic. From the restored knotty pine bar to the ballrooms, the hotel looks better than even While ancient, the hotel appears, at the same time, fresh and new again. There is no empty nostal- gia in the renovation--the doormen are in Bermuda shorts, and couldn't be friendlier. The front courtyard furniture even looked like it was from Richmond's McKinnon & Harris. ,We plan to go back, All of this comparison is not meant to make Richmonders pessimistic. Instead, they indicate that Richmond has a giant downtown, and we must do better to link the pieces of it together. It is not only what you have but how you present it. June 12, 1995 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to request that City Council convene in Executive Session to discuss use of real property for public purpose, specifically the terms and conditions of use of a City-owned building, pursuant to S2.1-344(A)(3), Code of Virginia (1950), as amended. Respectfully, W. Robert Herbert City Manager WRH:ff cc: Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virgin/a 240l 1-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #15-110-230 Mimi Hodgin, Chairperson Roanoke Arts Commission 805 Virginia Avenue Salem, Virginia 24153 Dear Ms. Hodgin: This is to advise you that Sherlie S. Doherty has qualified as a member of the Roanoke Arts Commission for a term ending June 30,1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Stephanie M. Moon, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sherlie $. Doherty, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission, to fill the unexpired term of David D. Guerrero, resigned, ending June 30, 1995, according to the best of my ability. So help me God. Subscribed and sworn to before me this ~ day of ~ 1995. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File $67-122-132-388-405-467 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a joint communication from David A. Bowers, Mayor, and C. Nelson Harris, Chairman of the Roanoke City School Board, with regard to development of an ice rink at a City Iocetion in the event the proposed Northside High School location in Roanoke County is not feasible, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. On motion, duly seconded and adopted, the matter was referred to you to be included as a part of the consultants' needs and assessment study in regard to Victory Stadium and an indoor athletic field house. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. W. Robe~ Herbe~ C. Nelson Ha~is June 13, 1995 Page 2 pc: The Reverend C. Nelson Harris, Chairperson, Roanoke City School Board, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015 Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 2401 ! - 1594 Telephone: (703) 981-2444 May 26, 1995 The Honorable Members of Roanoke City Council Members, Roanoke City School Board Dear Members of Council and School Board: Chairman Nelson Harris and I have spoken this morning about the news article involving the development of an ice rink in our area. At the outset, we certainly hope that plans for the ice rink can continue to go forward at the proposed Northside High School location in Roanoke County. However, if for one reason or another the development of the rink in the County is not feasible at this time, then we would jointly request that the School Board and the Council ask the Superintendent and the City Manager to investigate the possibility of the placement of the rink at a City school site or other City owned property. We are quite aware of the importance of developing this practice rink for our Valley's economic development efforts, as well as the Roanoke Express and the Youth Hockey League. Certainly, if the City can be of any assistance in offering a site, we want to make that offer known. We respectfully request that this item be placed on the agenda of the next meeting of the Council and School Board, respectively, and thereafter be referred to the City Manager and the Superintendent for review and immediate recommendation. For further information, please contact the Reverend Ne]son Harris, Chairman of the Roanoke City School Board, at 344-9547. DAB :CNH:jas avid A. Bowers Mayor., fi'-., t / · lC. Nel~arris, Chairman RO- anoke City School Board pc: W. Robert Herbert, City Manager E. Wayne Harris, Superintendent, Roanoke City Public Schools MARY F. PARKER, CMC/AAE C/tv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #132-217-230 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of a communication from Vica-Mayor John S. Edwards transmitting correspondence from Mimi Hodgin, Chairperson, Roanoke Arts Commission, in regard to implementation of a Percent for the Arts Program in connection with City capital improvement projects, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. On motion, duly seconded and adopted, the matter was referred to you for study, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. pc: Mimi Hodgin, Chairperson, Roanoke Arts Commission, 805 Virginia Avenue, Salem, Virginia 24153 Members of the Roanoke Arts Commission DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l June 12, 1995 Council Members: Elizabeth T. Bowles John S. Edwards Delvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Percent for the Arts Program Dear Mayor Bowers and Council Members: I request that City Council refer to the City Manager for review and report the attached communication from Mimi Hodgin, Chairperson, City of Roanoke Arts Commission relating to implementation of a Percent for the Arts Program in connection with City capital improvement projects. Thank you for your consideration of this proposal. Very truly yours, JSE/f Attachment cc: Mimi Hodgin, Chairperson, John S. Edwards Vice-Mayor City of Roanoke Arts Commission REQUEST TO MEMBERS OF ROANOKE CITY COUNCIL FOR AN ORDINANCE AUTHORIZING AND IMPLEMENTING A PERCENT FOR THE ARTS PROGRAM FOR THE CITY OF ROANOKE Numerous localities in Virginia including Charlottesville, Richmond, Virginia Beach, Alexandria, Chesapeake and Portsmouth together with 27 states have adopted Percent for the Arts Programs. In most of these programs, a percentage of the budget for capital improvement projects is designated by ordinance to be used for the inclusion of art or an artist in the capital project. As the cultural center of Southwest Virginia, the City of Roanoke needs to build upon its past efforts to include the arts as an integral part of life in our city. The City of Roanoke Arts Commission requests that the City Council adopt an ordinance which would provide that 1% of the budget of all capital improvement projects will be dedicated to either the acquisition of art for that project and/or the incorporation of an artist in the design portion of the project. This program would be administered by the City of Roanoke Arts Commission. To a certain extent the City is currently engaged in some level of funding for arts in its capital improvement projects, i.e., Hotel Roanoke-Convention Center, the Wells Avenue project and the Airport. The reasons for this request and the benefits that the City will receive from its investment are numerous and include: (1) An overview and visual continuity of art in the appearance of the City. (2) Destination points and experiences for tourists. M#265759 (3) its citizens. (4) Fostering development of the arts Roanoke's position as a center for the arts, Enhancement of the livability of the City and the pride of and reinforcement of which has had and will continue to have a dynamic impact on the economic viability of the City. (5) Preservation of community heritage, i.e., the Wells Avenue project. The City of Roanoke Arts Commission respectfully requests that the members of City Council adopt in principle the concept of a Percent for the Arts Program and direct the City Manager to work with the Arts commission to appoint a committee consisting of city employees and members of the arts and business communities which will meet and formulate an ordinance for a Percent for the Arts Program which will include provisions to achieve the above-stated reasons for the Program as well as incorporating safeguards to insure the appropriateness of the art to be included in the project as well as financial considerations and guidelines for administration of the Percent for the Arts Program funds. Respectfully submitted, Mimi Hodgin Chairperson City of Roanoke Arts Commission M#265759 '2 WOODS, ROGERS HAZI FGROVE, P.L.C. Attorneys at Law First Union To~ver 10 SouthJeIl'e~on S~eet, Suite 1400 Roanoke, Virginia 24011 P.O. Box 14125 Roanoke, Virginia 240384125 March 24, 1995 Telephone 703-983-1600 Facsimile 703-983-771I V~ter's Direct Dial Telephone: (703) 983-7628 The Honorable John S. Edwards Roanoke City Council 3745 Forest Road, S.W. Roanoke, VA 24015 In re: Percent for the Art Proqram Dear John: Enclosed is a request for City Council regarding implementation of a Percent for the Art Program. This has been done in somewhat abbreviated form, but I trust that it will serve the purpose. Should you need more information concerning similar programs in other communities or about the programs in general, please contact either me or Brook Dickson, 342-5790. Very truly yours, RTch~ford Maxwell RCM:Jtr cc: Mimi Hodgin (w/encl) Brook Dickson (w/encl) M#265759 MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virgin/a 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #9-410-472 Bob L. Johnson, Chairman Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012-1148 Dear Mr. Johnson: I am enclosing copy of Resolution No. 32496-061295 approving a proposed capital expenditure of the Roanoke Regional Airport Commission for purchase of snow removal equipment, in the amount of $191,000.00. Resolution No. 32496-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32496-061295. VIRGINIA, A RESOLUTION approving a proposed capital expenditure of the Roanoke Regional Airport Commission. BE IT RESOLVED by the Council of the City of Roanoke that, in accordance with Section 17(b) of the Contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission ("Commission"), dated January 28, 1987, the City of Roanoke hereby approves a capital expenditure of the Commission in the amount of $191,000 for the purchase of snow removal equipment, expenditure being more particularly described in the the Commission to this Council, dated May 19, 1995. such capital report from ATTEST: City Clerk. Bob L. Johnson, Chairman Kit B. Kiser, Vice Chairman W, Robed Herbert Claude N. Smith Arthur M. Whittaker, Sr. Jacqueline L. Shuck, Executive Director Honorable Mayor and Members Roanoke City Council 5202 Aviation Drive Roanoke, Virginia 24012-1148 (703) 362-1999 FAX (703) 563-4838 May 19, 1995 SUBJECT: Roanoke Regional Airport Purchase of All Wheel Drive Truck with 22' Snow Blade and Hopper/Spreader Dear Ladies and Gentlemen: As you are aware, Section 17(b) of the contract between the City of Roanoke, Roanoke County, and the Airport Commission requires any capital expenditure over $100,000 be approved by the Council of the City of Roanoke and the Board of Supervisors of Roanoke County. This letter is to respectfully request that Roanoke City Council adopt a resolution approving the capital expenditure by the Roanoke Regional Airport Commission of approximately $191,000 necessary to acquire one all wheel drive dump truck with a twenty-two foot (22') snow plow blade and slip-in hopper/spreader which will add to the efficiency of our snow removal operations, and complete our snow removal equipment acquisition program. A federal grant is expected in June which would reimburse the Commission for 90% of the cost of the acquisition and State funds have already been received to pay for the remaining 10% of said cost. Therefore, the City will not be responsible for any part of the purchase price. If you require any further information, I would be happy to supply it. Thank you very much for your assistance. Respectfully submitted, Jacqueline L. Shuck Executive Director JLS:csp cc: Commission Members City Attorney City Clerk Commission Treasurer June 12, 1995 Report #95-329 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Purchase of Truck and Blade for Airport Snow Removal You will have received the attached request dated May 19, 1995 from Ms. Jacqueline L. Shuck, Roanoke Regional Airport Commission (Commission) Executive Director, for Council's approval to expend approximately $191,000 to purchase the subject equipment. This vehicle is one of two vehicles approved by the Roanoke Regional Airport Commission at its May 17, 1995 meeting. One vehicle was approved by Council as part of the approval of the 1994-95 Airport Operating and Capital Budgets and is currently under the federal AIP grant program. This second truck, and the subject of Ms. Shuck's request, is part of the Commission's plan to upgrade the Airport's ability to combat snow and ice storms as have been witnessed the past few years. This purchase will not involve any City funding. I recommend approval as required by the agreement between the City, Roanoke County, and Commission whereby the Commission was created. Respectfully submitted, W. Robert Herbert City Manager & Airport Commissioner WRH:KBK:afm Attachment cc: Ms. Shuck Mr. Kiser MARY H. ALLEN, CMC CLERK TO THE BOARD P.O, BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 BRENDA J. HOLTON June 14, 1995 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: Attached is a copy of Resolution 61395-4 approving a specific capital expenditure ($191,000) for the acquisition by the Roanoke Regional Airport Commission Budget of an all wheel drive dump truck with snow plow. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 13, 1995. If you need further information, please do not hesitate to contact me. Sincerely, bjh Attachment cc: Diane D. Hyatt, Mary H. Allen, CMC Clerk to the Board of Supervisors Director, Finance Paul M. Mahoney, County Attorney Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATOR CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-4 APPROVIN~ A SPECIFIC CAPITAL EXPENDITURE FOR THE ACQUISITION BY THE ROANOKE REGIONAL AIRPORT COMMISSION OF ANALLWHEEL DRIVE DUMP TRUCK WITH SNOW PLOW WHEREAS, Section 17.(b) of the contract between Roanoke County, the City of Roanoke and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; and WHEREAS, by letter dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board, the Roanoke Regional Airport Commission has submitted a request that the County approve a certain capital expenditure by the Commission for the purchase of an all wheel drive dump truck with a twenty two foot (22') snow plow blade in the total amount of $191,000. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that this Board hereby approves the capital expenditure by the Roanoke Regional Airport Commission of $191,000 in connection with the purchase an all wheel drive dump truck with a Clerk to the respectively, documentation, snow plow blade, and the Board are authorized on behalf of the County Administrator and to execute and attest, County, any additional in form approved by the County Attorney, necessary to evidence said approval, as more particularly set forth in the letter to this Board on this subject from the Roanoke Regional Airport Commission dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: cc: Mary H. Allen, Clerk Roanoke County Board of Supervisors File Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Jacqueline L. Shuck, Exec. Director, Roanoke Regional Airport Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #106-108-472 Bruce W. Haynes Executive Secretary State Compensation Board P. O. Box 710 Richmond, Virginia 23206-0710 Dear Mr. Haynes: I am enclosing copy of Resolution No. 32497-061295 accepting and concurring in the offer of the State Compensation Board to reimburse the City of Roanoke 33 1/3 per cent of the $2,200.00 cost of a computer to be used in the Office of the Commissioner of the Revenue. Resolution No. 32497-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32497-061295. VIRGINIA, A RESOLUTION accepting and concurring in the offer of the State Compensation Board to reimburse the City of Roanoke for a portion of the cost of certain equipment to be used in the Office of the Commissioner of Revenue. WHEREAS, the Commissioner of Revenue has requested the State Compensation Board to fund certain data processing equipment; WHEREAS, the State Compensation Board at its meeting of May 25, 1995, agreed to reimburse the City of Roanoke 33 1/3% of the $2,200 cost of a computer; and WHEREAS, the State Compensation Board's reimbursement was made subject to written concurrence of the Roanoke City Council; THEREFORE, BE IT RESOLVED by the Council as follows: 1. Council hereby accepts and concurs in the offer of the State Compensation Board to reimburse the City of Roanoke 33 1/3% of the $2,200 cost of a computer to be used in the Office of the Commissioner of Revenue. 2. The City Clerk is directed to forward an attested copy of this resolution to Bruce W. Haynes, Executive Secretary, State Compensation Board, and to Commissioner of Revenue. the Honorable Marsha Compton Fielder, ATTEST: City Clerk. MARSHA COMPTON FIELDER Commissioner of thc Revenue CITY OF ROANOKE COMMISSIONER OF THE REVENUE 215 Church Avenue, S.W., Room 251 ,, Roanoke, Virginia 24011 ' Telephone: (703) 981-2521 Fax: (703) 224-3115 June 7, 1995 The Honorable Members of Council City of Roanoke Roanoke, Virginia Attached is a copy of correspondence with the Commonwealth of Vir~nia Compensation Board which states that they have approved one-third funding for a new computer for my office. The Compensation Board requests that you concur in approval for the purchase of this equipment. I have reviewed the balances in my budgeted accounts and am not requesting any additional City funding in order to purchase thin equipment. Your concurrence in approval and passsage of the accompanying resolution is greatly appreciated. Sincerely, Commissioner of the Revenue Attachment JUNE R. FUNKHOUSER DANNY M. PAYNE W. J. KUCHARSKI COMMONWEALTH of VIRGINIA COMPENSATION BOARD P. O. BOX 710 RICHMOND, VIRGINIA 23206-O710 JLhne 2, 1995 BRUCE W. HAYNES EXECtJTIVE SECRETARY JAMES W. MATTHEWS A~ISTAJNT EXECUTIVE SECRETARY The Honorable Marsha C. Fielder Commissioner of the Revenue City of Roanoke P~. 251, Municipal Bldg. Roanoke, VA 24011 Dear Ms. Fielder: This is in response to your request for office data processing equipment, and to inform you of Compensation Board action taken on your request. Specifically, the Compensation Board took the following action on your request at its meeting held on May 25, 1995: Equipment Total Equipment Re=ueBted ADoroved APproved Computer $2,200.00 Computer The Compensation Board considered the Fiscal Stress Index for each locality when approving equipment funding for your offiue. Thus, even though most requests were approved as requested, the actual reimbursement amount will vary. The Compensation Board will reimburse your locality 33 1/3% of the amount approved above. All approvals are for the equipment requested; the Compensation Board will not approve transfers from the equipment line item of your budget. Further, all reimbursement requests must be submitted no later than June 15, 1995 as these funds will not be available in the next fiscal year. Please be advised this approval is sub%ect to concurrence of the Roanoke CitY Council. Therefore, we must receive writte~ concurrence of your City Council before our records can be changed to reflect this approval. FAX 1804) 371-0235 (804) 786-3886 (V/TDD) (804) 786-3886 Please call me or Maria Martino if you have any questions. Sincerely, June R. Funkhouser, Chairman Bruce W. Executive Secretary CO~, to.' Governing Body Naris A. Nartino, Fiscal Technician SaniorlComiaaianers Program James W. Hattha, Assistant Executi~ Secretary C. P. Heltzter, Jr., Oepartmnt of Infor~etian Technology h:~t.cr ~.mt -06-02-~5 Roanoke, Virginia June 12, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Purchase of Computer Equipment for Commissioner of the Revenue Dear Mayor and Members of City Council: I concur with the Commissioner of the Revenue's recommendation for City Council's concurrence in the acceptance of State funding for the purchase of computer equipment and recommend this to you for appropriate action. Sincerely, W. Robert Herbert City Manager Attachment cc: City Attorney Director of Finance Commissioner of the Revenue MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #51-200 W. Robert Herbert City Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Gentlemen: At a regular meeting of the Council of the City of Roanoke held on Monday, June 12, 1995, Council authorized the advertisement of a public hearing to be held on July 10, 1995 or August 14, 1995, at 7:00 p.m., in regard to the repeal of Division 13, Inooerative Vehicles. Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Steven J. Talevi, Assistant City Attorney William F. Clark, Director, Public Works John R. Madles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Roanoke, Virginia June 12,1995 95-152 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Council Briefing - Zoning Administration and Enforcement I. Background: Purpose of this correspondence is to provide you with an update of the status of the City of Roanoke's zoning administration and enforcement effort since this activity was transferred to the Department of Planning and Community Development in July, 1993. This briefing will also include an overview of some of the new enforcement procedures and initiatives that have been or will be initiated in the near future. Study prepared at the request of the City administration by the Institute for Public Management in 1990 recommended several initiatives which have been implemented to improve the City's development review and zoning enforcement process. Separation of the Building Commissioner/Zoning Administrator position into two distinct and separate positions housed in two separate departments gradually took place over two years. The Building Commissioner, Ronald H. Miller, remained in the position responsible for the administration of the Building Inspections Department and Evelyn D. Dorsey, former City Planner in the Planning Department, was appointed as the Zoning Administrator. As part of this reorqanization, the following specific duties and responsibilities were transferred to the Department of Planning and Community Development: Zoning enforcement and administration - involves receiving, investigating, documenting, and following prescribed legal (court) measures to correct or remedy such zoning code violations throughout the community; Members of Council Page 2 Serving as agent and technical support staff to the City Board of Zoning Appeals - involves evaluating, receiving and processing applications for variances, special exception use permits, and zoning code interpretations; scheduling and facilitating public hearings; preparing and maintaining all records, minutes and orders of the Board. Review of all basic development plans for single family and duplex construction as well as minor residential, commercial and industrial development additions; reviewing and processing all sign permit applications with necessary liability insurance documentation; updating and maintaining liability insurance sign files; preparing zoning verifications for Commissioner of the Revenue's Office for use in the issuance or renewal of business licenses. Also serve as enforcement and reporting agent to FEMA regarding the enforcement of the City's floodplain development regulations. Through the Roanoke Neighborhood Partnership, participating in the continuing public education program by making presentations to various neighborhood, business and civic groups regarding zoning and its enforcement procedures. II. Current Situation: Operational chanqes resulted in the transfer of two (2) zoning inspectors (formerly assigned to the Building Inspections Department), the hiring of a full time secretary for the Zoning and Development Division and the reclassification of a planning technician position to a zoning coordinator position. In January of this year, another zoning inspector trainee position was added to this division as a result of a position transfer within the Public Works Directorate. Currently, the zoning division consists of a total of six (6) positions, including 1 zoning administrator; 1 zoning coordinator; 2 zoning inspectors and 1 zoning inspector trainee and 1 secretary. Locational chanqes were also made with respect to the entire department; in order to expedite the "one-stop" shop development review and approval concept. The Department of Planning and Community Development was moved from the 3rd floor to the 1 st floor of the Municipal Building to facilitate the close working relationship and convenience to customers of the Building Inspections Department and the Planning, Development Review and Zoning Department respectively. The departments were also Members of Council Page 3 integrated into the computerized Building Permit and Inspection System in addition to being connected to the Treasurer's Office so that applications for various types of reviews and zoning or development permits could be quickly processed and issued. New enforcement procedures have been initiated as part of the reorganization to improve the City's responsiveness to zoning violations: "Instant" 10 day notice of zoning violation was created which enabled the zoning inspector to immediately leave a written, official notice to the property owner or tenant of the violation on the premises. This "instant" notice left in the door of the property on which the violation occurred and enables the property owner to call, discuss and make arrangements for voluntary compliance without the necessity of staff sending a certified letter, waiting 10 days for response or property recheck and then negotiating with the property owner on steps towards compliance and possibly citation to court for legal action to require compliance. This procedure has resulted in approximately 30% compliance or violation correction without the additional time delay, costs or legal court action. Documentation and file preparation has been revised and improved. Zoning complaints are now received directly by one of the zoning inspectors in this department and are logged manually as well as in the computerized building and inspections system without going through other City departments (i.e., the Citizens' Request for Services Office) and then being transferred to this office. This procedure has resulted in more efficient handling of complaints by having someone familiar with the Code to be able to discern what is a zoning violation and what is not and familiar enough with the City organization to transfer that complaint to the appropriate departments for response in a short period of time. For the calendar year of 1994, 1029 complaints were called in by citizens and processed through this system. Furthermore, a new complaint/referral and inspection system has been created and facilitated with the COPE units of the Police Department and has been used to set up special task force enforcement efforts within target areas of the community. During the calendar year 1994, 127 violations were referred by the COPE units. Documentation of violations involve the use of colored photographs and sometimes video tapes, based on the severity of the violation, for use in court action. An inspection "checklist" has also been created and added to the file to ensure that all required steps in the Members of Council Page 4 enforcement process as well as documentation, i.e., copies of notices, certified letters, photographs, property ownership information and all other pertinent information, is included in the file for court presentation. Files are now listed by address and tax map number in lieu of property owner name for ease in cross referencing by all enforcement inspections departments (i.e., Building/Housing, Health, Trash and Weeds). Preliminary consultations with the Commonwealth Attorney prior to court appearance has improved the communication, court appearance presentation and conviction rate once legal proceedings are underway. Durin(~ calendar year 1994, 109 zoning violation cases were processed through the court system. The conviction rate and penalties assessed are up approximately 70% from the pre-1993 era. For example, in 1992, a typical zoning violation of outdoor storage (the keeping of miscellaneous items outside of a building) in a residential area often resulted in a $25.00 fine, suspended if cleared up within 30 days after initial court appearance. Now, a first time offense is usually a $250.00 fine with the case being set aside for one (1) year if the violation has been corrected by the date of court and is not repeated during the course of that one year. If the violation still exists at time of court, some fines have been as high as $500.00 in addition to a court order to have the violation cleared up within 72 hours or face 3 days in jail for contempt of court. Informational meetings with neiqhborhood and business groups have also assisted in code enforcement and voluntary compliance. Once citizens are made aware of what comprises a zoning violation, often they will correct the violation before a formal complaint has been filed. Many neighborhood groups have also designated Development Review Teams that coordinate with the zoning and planning staff on zoning and development issues. Roanoke Neiqhborhood Partnership Eyesore Alert Proqram, where neighborhood organizations identify priority zoning and other Code violations, assist with zoning enforcement by canvassing their area, documenting the violations and forwarding their observances to the Neighborhood Partnership Office. Furthermore, zoning tours are scheduled and held with zoning enforcement staff resulting in better communication and coordination between both parties. Members of Council Page 5 Public education and dissemination of information has been initiated through use of the local government access channel (RVTV, Channel 3) with approximately 15 bulletins describing typical zoning violations. Formal traininq of the members of the Board of Zoning Appeals was initiated in 1992. For the first time in the history of the Board, all members and support staff attended and successfully completed the Certified Board of Zoning Appeals Training Program sponsored by VPI, the Virginia Citizen Planning Association and the Virginia Department of Housing and Community Development. This training program continues to provide members with the background and skills necessary to perform their duties on the Board and service to the community. Total number of zoning violations reported by citizens, neighborhood oraanizations, and other City departments and aqencie,~ resulted in an increase in inspections of 51%, from 2,449 to 4,826, between 1991 and 1994. Survey of neiqhborhood organizations conducted by Roanoke Neighborhood Partnership staff in 1994 (attached) indicated that enforcement of the City's zoning ordinance and other City Codes which help eliminate "eyesores" and other blighting conditions in the City's neighborhoods is a top priority. Specific concerns identified by neighborhood leaders include: (1) storage of inoperative vehicles on private property in residential neighborhoods; and (2) outdoor storage of junk in residential areas. General concern was expressed regarding the length of time required to bring violators requiring court action into compliance with existing City Codes. III. Recommendation: More effective ordinances are needed to facilitate more efficient use of available staff for zoning administration and enforcement. To address the inoperative vehicle or "junk car" issue, other jurisdictions throughout the Commonwealth were canvassed to determine: (1) if this was a common concern; and (2) what had they done to address it. Many jurisdictions, in response to recent enabling legislation, had adopted towing ordinances giving the enforcement staff the authority (after proper notification) to remove vehicles from private property and to be held in a secured storage area until either the person remedied the violation or the City disposed of the vehicle. A draft towing Members of Council Page 6 ordinance has been prpared by City staff and will be scheduled for your review at the July 10 meeting of City Council. With respect to "outdoor storage", the zoning ordinance was recently revised and amended to set forth a clearer definition and the use districts in which this activity is prohibited. As a result of recent court action, staff has been made aware that these regulations need to be reevaluated again to address the storage of junk on the front, side or rear porch of a home. Revisions to these code provisions will be forwarded to City Council in the near future. Finally, staff is preparing an amendment to the City's zoning ordinance which will authorize the Zoning Division's inspectors to issue "tickets" for zoning violations similar to tickets issued by the City's Police Department for traffic violations. The authority to issue tickets will complement other enforcement activities and will expand the options available to encourage compliance with the City's zoning ordinance short of court action. A "team approach" to enforcement of the City's land development regulations and other Code requirements would be more effective in addressing more serious problems. Quite often a single property may involve multiple Code violations (Building Code, Zoning Ordinance, Health Code, etc.) requiring action by a number of City departments to address the problem. The City administration is currently evaluating the feasibility of creating a "neighborhood impact team" involving representatives of selected City departments to meet on a regular basis to exchange information and to more effectively coordinate enforcement efforts involving more serious neighborhood eyesores and/or repeat violators. In closing, continued improvement of the administration and enforcement of the City's zoning program will have decisive and long term effects on the City's future growth and prosperity. As we clean up and improve the overall aesthetics of the community, the potential for new infill development and property improvements in residential, commercial and older industrial areas is greatly enhanced. Representatives of the Department of Planning and Community Development will present Council with information concerning the City's zoning enforcement efforts at your meeting on June 12, 1995. We will welcome any questions you have concerning the above information. Respectfully submitted, W. Robed Herbert, City Manager Members of Council Page 7 WRH:JRM:EDD:mpf cc: City Attorney Director of Finance Director of Public Works Chief of Planning and Community Development Zoning Administrator 1994 Neighborhood Eyesore Survey Report of Results Purpose The City is exploring ways to improved the way it deals with neighborhood eyesores. The Neighborhood Eyesore Survey was intended to get an idea of the priorities under which the City should address these issues so those high priority items are addressed first. Method The survey was administered at the Neighborhood Officer Appreciation Dinner held in March of 1994. While the survey was far from scientific, its intent was to establish priorities and not to provide a detailed analysis. Surveys were distributed to about 80 persons attending of which 28 individuals (about 35%) responded. Individuals were from thirteen neighborhoods. The survey consisted of three questions concerning neighborhood appearance and how it was addressed by the neighborhood. Priorities Participants were asked to list the top eyesores which hurt the appearance of their neighborhoods. Results are shown in Figure 1. The most often cited eyesores were vacant lots and the associated weeds and trash (27%). Open storage of junk (15 %) and junk vehicles (12 %), both zoning violations, followed as top eyesore problems. Dilapidated houses were next on the list. Participants cited problems with poor maintenance of occupied housing (10%) as well as vacant, boarded up houses (7%). Respondents felt that some decisions of the ARB, BZA, and Planning Commission negatively affect neighborhood appearance. Figure 1 Survey: Please list the top eyesores which hurt the appearance of your neighborhood. (60 responses) 16 9 7 6 4 4 3 3 2 2 1 1 1 1 Resoonse 27% Vacant lots, weeds, litter and trash on private property. 15 Open storage of junk. 12 Inoperative vehicles. 10 Unmaintained occupied property. 7 Vacant, boarded up houses. 7 Questionable zoning decisions and grandfathered uses. 5 Alleys - trash, items not picked up. 5 Trash, glass on streets (public property). 3 Illegal dumping. 3 Parking in front yards. 2 Discarded furniture on streets. 2 Small houses built on too small lots. 2 Lost trees need to be replaced. 2 Congregation area for transients. Neighborhood Involvement Respondents listed how their neighborhood organization addresses these problems. As can be seen in Figure 2, the most common way to deal with eyesores is to turn them in to the city either through the RNP's Eyesore Alert Program or directly to the appropriate departments. Some neighborhoods make a policy of approaching the property owner directly and asking them to correct the eyesore. Several neighborhoods sponsor regular neighborhood cleanups. The responses from the Northwest Neighborhood Environmental Organization (NNEO) demonstrate a comprehensive approach to deal with vacant houses and lots. NNEO purchases dilapidated, vacant houses and rehabilitates them for purchase or rent by low/moderate income families. If a structure is not suitable for rehabilitation, it is demolished. Volunteer and hired workers maintain vacant lots in the neighborhood. Like many neighborhood organizations, NNEO sponsors regular neighborhood cleanups. Neighborhoods with concerns over City land use decisions say they attend meetings and participate when their neighborhood is affected. Survey: What is your neighborhood organization doing to address these problems? (30 responses) 13 4 2 2 1 1 1 1 1 % Response 43 % Noting eyesores and turning them in to the city for handling. 13 Neighborhood cleanup. 13 Monitor City Board meetings when neighborhood is affected. 7 Approach property owner and ask them to correct the violation. 7 Rehabilitation of vacant homes to rent or sell to low income families. 3 Trying to work with City housing department and property owners. 3 Use of Operation Paintbrush program. 3 Nothing. 3 Trying to raise money to create a neighborhood park. 3 Use both hired and volunteer workers to cut the vacant lots and pick up litter. Improving City/Neighborhood Effectiveness The survey asked how the City and neighborhood organizations could be more effective in clearing eyesores from a neighborhood. Twenty-eight responses covered a range of suggestions and grouped into three broad categories: (a) improved enforcement of City codes, (b) neighborhood makes initial contact to address problem, and (c) improvement or change in City services. It should be noted that there were many excellent suggestions to improve effectiveness. With a relatively small number of responses (28), important suggestions were listed as single responses. Survey: Do you have any suggestions for how the City and neighborhood organizations can address these concerns? (28 responses) 12 43 10 36 5 18 Response Improved enforcement of city codes. Improvement of City services. Neighborhood makes initial contact to address problem. Participation Respondents were asked if they would be willing to serve on a team to address these issues. 10 indicated they would be willing, two responded ~no~, and 16 did not respond. Survey: Are you willing serve on a team to address these issues? (1.2 responses) .~_ Resoonse 1.0 83 % Yes 2 17 No Respondents were also asked what neighborhood organization they belong to. Thirteen neighborhoods were represented. Survey: What neighborhood organization do you belong to? Grandin Court Civic League (I) Greater Raleigh Court Civic League (5) Northwest Neighborhood Environmental Organization (7) Northwest Neighborhood Improvement Council (2) Loudon Melrose Neighborhood Organization (2) Melrose Rugby Neighborhood Forum (1) Neighbors in South Roanoke (1) Ridgewood Park Neighborhood League (1) Rivertand Alert Neighbors (1) Old Southwest, Inc. (4) Wasena Neighborhood Forum (1) Wildwood Civic League (1) Williamson Road Action Forum (1) Conclusion The top concerns can be addressed, at least from the perspective of neighborhoods, by strengthening codes and making enforcement more effective. There seems to be a frustration that "hands are tied" and that enforcement often takes too long or no progress is made. Efforts for improvement should be concentrated on vacant lot maintenance, outdoor junk storage, inoperative vehicles, and building maintenance. Neighborhoods see willing to participate, if they are not already in the process of eliminating eyesores. This participation may be on different levels. People may identify eyesores and either turn them in to the City for handling or they may make the initial contact with the property owner. Still others take it upon themselves to actually physically remove eyesores. The purpose of the survey was met as neighborhoods could identified some of the top eyesore concerns. Responses indicated that neighborhoods believe the City should work to strengthen ordinances and enforcement as a strategy to address these concerns. Results also give insight into how city/neighborhood partnerships can be used for effectively eliminating eyesores. Roanoke, Virginia ~une 12, 1995 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda on June 12, 1995, for a Briefi~ concerning Digital Mapping. W. Robert Herbert City Manager Respectfully submitted, WRH/WFC/hw cc: City Attorney Director of Finance MARY F. PARKER, CMC/AAE C/tv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #27-60-159-183-270-294 Ray Batchelor Civil Engineer U. S. Army Corps of Engineers Flood Plain Services Branch 69 Darlington Street Wilmington, North Carolina 28403 Dear Mr. Batchelor: I am enclosing copy of Resolution No. 32499-061295 authorizing the City Manager to enter into an agreement with the U. S. Army Corps of Engineers to provide digital mapping products and services to the City under the Planning Assistance to States Program, the City's share of the cost to be $100,000.00. Resolution No. 32499-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. MFP:$m Sincerely, Mary F. Parker, CMC/AAE City Clerk Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1995. No. 32499-061295. A RESOLUTION authorizing the City Manager to enter into an agreement with the U.S. Army Corps of Engineers to provide digital mapping products and services to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, an agreement with the U.S. Army Corps of Engineers to provide digital mapping products and services to the City under the Planning Assistance to States Program. The City's share of the cost for these products and services to be $100,000.00. 2. The agreement shall contain such other terms and conditions deemed appropriate by the City Manager, and the form of the agreement shall be approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32498-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General, Water, Sewage Treatment, and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General, Water, Sewage Treatment, and Capital Projects Fund Appropriations, same are hereby, amended and reordained to read as part: be, and the follows, in General Fund A ro riations Nondepartmental Transfers to Other Funds (1) .................... Fund Balance Reserved CMERP - City (2) ....................... Water Fund A o r'at'ons Capital Outlay Corps of Engineering Mapping Project (3) ........ Retained Earnings Retained Earnings - Unrestricted (4) .............. $ 50,187,187 48,631,000 $ 711,274 $ 1,146,373 25,000 $ 22,126,685 Sewage Treatment Fu~ A ro riations Capital Outlay Corps of Engineering Mapping Project (5) ........ Retained Earnings Retained Earnings - Unrestricted (6) ............ Capital Pro~ects Fund ~riations Other Infrastructure Corps of Engineering Mapping Project (7) ........ $ 75,269 25,000 $ 16,361,251 $ 7,411,103 50,000 1) Transfer to Capital Projects Fund 2) Reserved CMERP - City 3) Corps of Engineering Mapping Project 4) Retained Earnings - Unrestricted 5) Corps of Engineering Mapping Project 6) Retained Earnings - Unrestricted 7) Appropriated from General Revenue (001-004-9310-9508) $ 50,000 (001-3323) (50,000) (002-056-2178-9041) 25,000 (002-3336) (25,000) (003-056-3715-9041) 25,000 (003-3336) (25,000) (008-056-9654-9003) 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: city Clerk. June 12, 1995 CouncilRepo~ No. 95-149 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: OFFICIAL CITY MAPS Backqround on the subject in chronological order is as follows: The Enqineerin,q Department maintains approximately 1,400 map sheetc as follows: Appraisal Maps Sewer Maps Water Maps Zoning Maps Storm Drain Maps 329 maps 329 maps 329 maps 329 maps 100 maps Bo All of the maps are drawn and maintained by hand. Each of the map themes are based on the real property information shown on the appraisal map. This information is essentially repeated three additional times for the sewer, water, and zoning maps. Co Every chan~e n prooerty information requires that four maps be updated by hand. In reco.qnton of the current trend in information technoloqy, thn Enqineerine Deoartment is convertinq all of the official City maps to ,q digita form. This permits maps to be drawn and stored on a computer. Digital maps permit layerinq of map information so that changed information only needs to be updated on the affected layer. II. Current situation is as follows: A. The U.S. Army Corps of En.q neers (USACOE) administers a program entitled "Planninq Assistance to States". This program provides Honorable Mayor and Members of City Council OFFICIAL CITY MAPS June 12, 1995 Page 2 Co matching federal funding to support digital mapping up to $300,000 per year per state. The City of Roanoke En.q neer ng Department has applied for funding of some of its mapping activities under the Planning Assistance to States Program. Representatives of the USACOE have stated that the City of Roanoke can expect available funding in the amount of $100,000 in the next year to support mapping activities. The City of Roanoke, in coordination with the USACOE, has developed a multiple year mapping program to provide the following map products and associated total costs. The following figures include all administrative costs of the USACOE. Digital Orthophoto.qraphs and Topography Sewer Mapping Water Mapping Flood Plain Maps 334,000 266,000 330,000 194,000 Total ~ 1 124 000 The City of Roanoke would need to provide one half of the total cost of the mapping. This amount is 9562,000 over the life of the pro.qram. It is anticipated it will take 5 to 6 years to complete all of the mapping given the expected availability of matching federal funds. The City will need to make its funds available for payment to th¢. USACOE no later than July 1 of each year. III. Issues in order of importance are as follows: A. Need B. Cost C. Funding Honorable Mayor and Members of City Council OFFICIAL CITY MAPS June 12, 1995 Page 4 Need to update the City maps with current technology is satisfied. Cost of the mapping, if pursued, is the total cost. City will need to fund the total cost. Funding impact will be on the order of 91.2 million. Compatibility of the proposed mapping products is assured. All map products are referenced to a state-wide coordinate system and are developed in a format that will be compatible with any future Geographic Information System the City may implement. Timinq is not critical. Do nothing· 3. 4. 5. Need to update the City maps with current technology is not met. Maps will continue to be hand-drawn and updated. Cost of mapping will remain at current levels. Funding impact will be unchanged. Compatibility is not an issue. Timing is not critical. Recommendation is that City Council concur in Alternative "A", and take the following specific actions: Authorize the City Manaqer to execute an agreement with the U.S. Army Corps of Engineers, in a form acceptable to the City Attorney, to provide mapping products to the City under the Planning Assistance to States Program. This agreement may be extended on a year-to-year basis subject to available funding. Honorable Mayor and Members of City Council OFFICIAL CITY MAPS June 12, 1995 Page 5 Appropriate $25,000 from the Water Fund prior year retained earnings into a new Water Fund account, $25,000 from the Sewer Fund prior year retained earnings into a new Sewer Fund account, and transfer $50,000 from the General Fund Capital Maintenance and Equipment Replacement Fund to a new account in the Capital Projects Fund to be titled "Corps of Engineers Mapping Project". Respectfully submitted, W. Robert Herbert City Manager WRH/PCS/kh CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator MARY F. PARKER, CMC/AAE Cit~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #178-236 David A. Camper, President Habitat for Humanity in the Roanoke Valley 541 Luck Avenue, S. W. Suite 310 Roanoke, Virginia 24016 Dear Mr. Camper: I am enclosing copy of Resolution No. 32500-061295 authorizing the City Manager to execute an agreement with Habitat for Humanity in the Roanoke Valley to provide for use of Community Development Block Grant funds, in the amount of $40,000.00, for reimbursement of expenses associated with construction of ten new houses on ten lots located at addresses from 801 to 838 Kellogg Avenue, N. W., upon certain terms and conditions. Resolution No. 32500-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32500-061295. VIRGINIA, A RESOLUTION authorizing the City Manager to execute an agreement with Habitat for Humanity in the Roanoke Valley, to provide funding for reimbursement of expenses associated with construction of ten new houses on ten lots under the provisions of the Vacant Lot Homesteading Program, upon certain terms and conditions. BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with Habitat for Humanity in the Roanoke Valley, which agreement shall provide for the use of Community Development Block Grant funds in the amount of $40,000.00 for rein~bursement of expenses associated with construction of ten new houses on ten lots located at addresses from 801 to 838 Kellogg Avenue, N.W., in accordance with the recommendations contained in the City Manager's report to this Council dated June 12, 1995. Attorney. The form of the agreement shall be approved by the City ATTEST: City Clerk. Roanoke, Virginia Jun 12 1995 95-15 Honorable Mayor and Members of City Council Roanoke, Vir~nia Dear Members of Council: Subject: Comm~mity Development Block Grant (CDBG) Agreement with Habitat for Humanity in the Roanoke Valley. /ks part of the Community Development Block Grant (CDBG) application approved by City Council on May 9, 1994, by Resolution No. 31977-050994, City Council authorized a grant for the Vacant Lot Homesteading Progran~ The Vacant Lot Homesteadin_~ Pro,am - a program, which among other things, reimburses builders of new housing in older neighborhoods for certain costs, including: 0 0 0 0 0 Costs to buy vacant lots Building permit fees Utility hook-up fees Site preparation costs Customary costs of development and sale The City received approval from the U.S. Department of Housing and Urban Development for the CDBG application by letter dated June 10, 1994. City Council authorized the acceptance of the 1994-1995 CDBG Entitlement and Appropriation of Funds for CDBG Activities on June 27, 1994, by Ordinance No. 32072-062794. Habitat for Humanity. purchased 10 lots, built 10 houses and sold these houses, located at addresses t~om 801 to 838 Kellogg Avenue, N.W., under the provisions of the Vacant Lot Homesteading Program. B. The total cost of the pro_iect shall not exceed $40,000. Members of Council Page 2 A. Cost to the City. B. Funding C. Imp_act on neighborhood revitalization D. Compliance with federal regnlations Alternatives: Authorize the City. Manager to execute an a~eement approved by the City Attorney with Habitat for Humanity in the Roanoke Valley for the grant of CDBG funds for the r~mbursement of eligible expenses associated with building new houses on ten (10) lots. Cost to the City_ will be $40.000 - which is in the form ofa CDBG grant, to support the construction of 10 houses valued at approximately $435,000. ~ in the mount of $40,000, of which $20,000 is available in CDBG Account No. 035-092-9220-5104 and $20,000 is available in CDBG Account No. 035-093-9320-5104 for the Vacant Lot Homesteading progran~ Impact on the neighborhood revitalization will be positive through construction often new houses on ten vacant lots to supplement rehabilitation and preservation efforts. The plan and design of each building supported by the program have been approved by the City as compatible with the neighborhood context end objectives of the City. Compliance with applicable re_inflations will be assured through contract review by the City Attorney's Office and project monitoring by the City's Office of Grants Compliance end Housing Development Office. Do not authorize the City_ Manager to execute an agreement approved by the City Attorney's Office with Habitat for Hnmanity in the Roanoke Valley for reimbursement for expenses associated with the construction of new houses on ten (10) lots. 1. _C,.o. aLI0_IJIg,_C,~ will not be an issue. Members of Council Page 3 2. Funding will not be an issue. Impact on nei_~hhorhood revitalization could be negat'rve and new housing opportunities may not continue. Compliance with applicable re_mxlations would cont'mue to be assured through monitoring by the City's Office of Grants Compliance. Recommendation: City Council concur in the implementation ofAltemat'rve A and authorize the City Manager to execute an agreement approved by the City Attorney for the grant of CDBG funds to Habitat for Hnmanlty in the Roanoke Valley for reimbursement of expenses associated with construction of new houses on ten (10) lots under the provisions of the Vacant Lot Homesteading Progranx S'mcerely, W. Robert Herbert City Manager WRI-Fcah/vst Attachment Assistant City Manager City Attorney Director of Finance Director of Public Works Housing Development Coordinator Office of Grants Compliance President, Board of Directors for Habitat for Humanity in the Roanoke Valley IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32501-061295. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Appropriations, be, and the same are hereby, to read as follows, in part: Council of the City of 1994-95 Grant Fund amended and reordained A ro riations Judicial Administration Circuit Court Records Preservation Program (1) .... Revenue Judicial Administration Circuit Court Records Preservation Program (2) .... 1) Fees For Professional Services (035-028-5030-2010) $129,256 2) State Funds (035-035-1234-7190) 129,256 $ 593,309 129,256 $ 593,309 129,256 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 12th day of June, 1995. No. 32502-061295. A RESOLUTION accepting a certain Virginia Circuit Court Records Preservation Program Grant offer made to the City by the Commonwealth of Virginia - Library of Virginia and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia - Library of Virginia for a Virginia Circuit Court Records Preservation Program Grant in the amount of $129,256.00, such grant being more particularly described in the report of the City Manager, dated June 12, 1995, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager is hereby authorized to execute, on behalf of the City, any documentation required in connection with the acceptance of such grant and to furnish such additional information as may be required by the Commonwealth of Virginia - Library of Virginia. ATTEST: City Clerk. Roanoke, Virginia June 12, 1995 95-17 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Acceptance of Virginia Circuit Court Records Preservation Program Grant I. ~ on the subject is as follows: A. The Clerk of Circuit Court is resoonsible, by statute, for the recordation of legal instruments related to land and property in photostat books (deed books). B. Land and orooert¥ records must be maintained and available to the public upon request. C. A backuo co~¥ of each deed book is placed on microfilm or a duplicate security copy of each deed book is stored off-site. D. A backun coov does not exist for 550 deed books which contain 300,000 pages and cover the period from 1948 to 1965. Vital information recorded in the deed books could be lo~t as a result of deterioration from age and constant public use. Direct microfilmine is not a viable ontion for creatine a backup copy due to the uncertainty of successfully capturing an image of the contents of the deed books. A backup coov can be created by ootically scanning the contents of each deed book and transferring the optical image to microfilm. Current situation is as follows: The Clerk of Circuit Court has been awarded a Vireinia Circuit Court Record:; Preservation Proeram erant from the Commonwealth of Virginia - Library of Virginia in the amount of~ for the optical scanning and conversion to microfilm of deed books for the period from 1948 to 1965. The nroiect was advertised and formal bids were received in the Office of General Servi~,~ ~. The bids were submitted to the Commonwealth of Virginia - Library Virginia for review and the development of a recommendation. The Commonwealth of Vireinia ~ Library of Vireinia recommended and the grail! agreement requires that Gannon Technology, Inc. perform the conversion of the deed books to microfilm. Honorable Mayor and Members of City Council Page 2 The conversion of the deed books to microfilm must be comoleted by November 15, 199., as required by the grant agreement. The V~r ~ma CIrcmt Cou Records Preservation Pro ram rant needs to be acce ted and ~ to enable the Clerk of Circuit Court to complete the records conversion by November 15, 1995 as required by the grant agreement. III. Issues in order of importance are as follows: A. Funding B. Preservation of Deed Books C. ~ Alternatives in order of feasibility are: A. Authorize the City Manaeer to accep~t the Virginia Circuit Court Records Preservation Program grant in the amount of $129.25t5, the Director of Finance to recoenize reven,p fi.om the grant in the amount of ~ in account 035-035-1234-7190 (Grant Fund - Circuit Court Clerk Records Preservation), and ~ in the amount of ~ to account 035-028-5030-2010 (Grant Fund - Fees For Professional Services). 1. Funding in the amount of ~ will be available fi.om the Virginia Circuit Court Records Preservation Program grant. 2. Preservation of deed books will be addressed by creating a backup copy of deed books for the period 1948 to 1965. ~ will be addressed by allowing the Clerk of Circuit Court to complete the conversion of deed books to microfilm by November 15, 1995 as required by the grant. Do not authorize the City Manager to accept the Virginia Circuit Court Records Preservation Grant. 1. Funding will not be available for the conversion of deed books to microfilm. 2. Preservation of deed books by creating a backup copy of deed books for the period 1948 to 1965 will not be addressed. 3. Timing will not be an issue Honorable Mayor and Members of City Council Page 3 Recommendation is that City Council Concur in Alternative ,~, and take the following specific actions: A. Authorize the City Mananer to accept the Virginia Circuit Court Records Preservation Program grant in the amount of $129.256. Authorize the Director of Finance to recognize revenu~ from the Virginia Circuit Court Records Preservation Program grant in the amount of $129.256 in account 035-035-1234- 7190 (Grant Fund - Circuit Court Clerk Records Preservation Project) and appropriate funds in the amount of ~ to account 035-028-5030-2010 (Grant Fund - Fees For Professional Services). Respectfully submitted, W. Robert Herbert City Manager CC: Assistant City Manager Budget Administrator Circuit Court Clerk City Attorney City Clerk Director of Finance Manager, General Services/Supply Management Manager, Office of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32503-061295. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an 1994-95 General emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriatlons General Fund (1-42) ................................ $142,379,690 1) Worker's Wages 2) Worker's Medical 3 Worker's Medical 4 Worker's Medical 5 Worker's Wages 6 Worker's Medical 7 Worker's Medical 8 Worker's Medical 9) Worker's Wages 10) Worker's Medical Comp. Comp. Comp. Comp. Comp. Comp. Comp. Comp. Comp. Comp. 001-002-1261-1135 001-002-1261-1140 001-002-1262-1140 001-002-1212-1140 001-004-1232-1135 001-004-1232-1140 001-022-1233-1140 001-023-1235-1140 001-024-2140-1135 001-024-2140-1140 $ 2 2 1 8 14 4 5 152 232 909 534 651 532 528 182 220 209 11) Worker's Comp. Wages 12) Worker's Comp. Medical 13) Worker's Comp. Medical 14) Worker's Comp. Wages 15) Worker's Comp. Wages 16 Worker's Comp. Medical 17 Worker's Comp. Medical 18' Worker's Comp. Wages 19 Worker's Comp. Medical 20 Worker's Comp. Medical 21 Worker's Comp. Wages 22 Worker's Comp. Medical 23 Worker's Comp. Medical 24 Worker's Comp. Medical 25 Worker's Comp. Medical 26) Worker's Comp. Medical 27 Worker's Comp. Medical 28 Worker's Comp. Wages 29 Worker's Comp. Medical 30 Worker's Comp. Wages 31 Worker's Comp. Medical 32 Worker's Comp. Wages 33 Worker's Comp. Medical 34 Worker's Comp. Wages 35 Workers Comp. Medical 36) Worker's Comp. Wages 37) Worker's Comp. Medical 001-024-3310-1135) 001-024-3310-1140) 001-050-3112-1140) 001-050-3112-1135 001-050-3113-1135 001-050-3113-1140 '001-050-3212-1140 001-050-3213-1135 001-050-3213-1140 001-050-3214-1140 001-050-3521-1135 001-050-3521-1140 001-050-3520-1140 (001-054-3320-1140 001-054-3350-1140 001-050-4130-1140' 001-052-4110-1140 '001-052-4160-1135) 001-052-4160-1140) 001-052-4210-1135) (001-052-4210-1140) (001-052-4211-1135) (001-052-4220-1140) (001-052-4330-1135) (001-052-4330-1140) (001-052-4340-1135) (001-052-4340-1140) $ 23,294 34,478 256 5,344 112,615 107,686 536 69,953 44,390 109 16,005 12,232 168 9,915 1,470 2,209 10,349 149 1,858 30,532 38,040 5,725 3,918 757 3,432 6,898 15,085 38) Worker's Comp. Medical 39) Worker's Comp. Medical 40) Worker's Comp. Medical 41) Worker's Comp. Wages 42) Worker's Comp. Medical (001-052-7110-1140) $ 815 (001-054-7310-1140) 1,219 (001-054-5313-1140) 414 (001-004-9110-1135) (250,000) (001-004-9110-1140) (350,000) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 12, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Funding for Workers' Compensation Wage and Medical Accounts Dear Mayor Bowers and Members of Council: I. ~ on the subject in chronological order is as follows: Workers' Corn ensation is defined exclusive remedy, under law, for all covered employees for compensating injuries and occupational diseases arising in the course of and within the scope of employment." B. City is entirely self-insured for Workers' Compensation liability. Funding has been budgeted for the current fiscal year to cover workers' compensation wage and medical payments. These types of fi'inge benefits are budgeted as a lump-sum in the non-departmeptal category because annual charges for each department are difficult to accurately project. Current Situation is as follows: Workers' compensation expenditurea for fiscal year 1994-95 are projected to be $600,000. This information is based on actual expenditures through April 30, 1995 and projected expenditures for May and June, 1995 (see Attachment A). Funding to cover FY 1994-95 Workers' Compensation claims is adequate and needs to be allocated to departmental accounts from the non-departmental category. lII. Issues in order of importance as follows: A. Man~ IV. ,,Alternatives in order of feasibility are as follows: City Council authorize the transfer of fundin? to cover workers' compensation claims during the current fiscal year. Pro am is mandated by state and federal regulations for the City of Roanoke to provide workers' compensation benefits to its workers. Funds are available in the General Fund to provide for this recommendation. City Council not authorize the transfer of funding to cover workers' compensation claims during the current fiscal year. Pro am is mandated by state and federal regulations for the City of Roanoke to provide workers' compensation benefits to its workers. Funds availabl~e during this fiscal year in the General Fund would not be expended for actual workers' compensation expenses. Recommendation is as follows: City Council implement Alternative A, and authorize the transfer of funding to cover worker's compensation claims. Transfer funding in the amount of $600,000 to departmental workers' compensation accounts (see Attachment A) from the following sources~ Fundin~ 001-004-9110-1135 (Workers' Comp - Wages) $250,000 001-004-9110-1140 (Workers' Comp - Medical) 350,000 Total Funding Sources $600,000 Respectfully Submitted, W. Robert Herbert City Manager WRH:DSA Attachment cc: City Attorney City Clerk Director of Finance Budget Administrator WORKERS COMPENSATION ANALYSIS IAttachment A ...... ~ Exp for Ma~_ Bude~ ~ ~ ~ O~ __~ 4/30/9~5 --and Jun~e W/C - N; ~ges 001 - 00; - 126 - 1135 Personnel Management $52 $100 $152 001 - 024- 214(- 1135 Sheriff 120 100 220 001- 02,~- 331C- 113~ Jail 20,294 3,000 23,294 001 - 05( - 311; - 1135 Police- Investigation 1,944 3,400 5,344 001 - 05~: - 3113 1135 Police- Patrol 94,115 18,500 112,615 001 - 00.~ - 1232 - 1135 Billings and Collections 6,851 1,800 8,651 001- 05(: 3213- 113 Fire-Operations 60,453 9,500 69,953 001 050 - 3521 - 113.' Emergency Medical Services 10,005 6,000 16,005 001 052 - 4161 113 Traffic Engineering 49 100 149 001 - 052 - 4210 - 113.~ Solid Waste Management 24,532 6,000 30,532 001 - 052 4211 - 113.' Recycling 5,725 0 5,725 001 - 052 - 433 - 113: Building Maintenance 757 0 757 001 - 05: 434( - 113~ Parks Maintenance 3,898 3,000 6,898 00' - 00z - 911( - 1135 Residual Fringe Benefits 0 0 (250,000 WlC - Me dical 001 - 00; - 1262 114( Risk Management $2,309 $600 $2,900' 001 - 00; - 126' - 114( Personnel Management 232 2,000 2,232 001 - 002 121: - 114( Management and Budget 934 600 1,534 001 004 1232 - 114( Billings and Collections 11,032 3,500 14,532 001 - 022 - 1233 - 114( Commissioner of Revenue 1,000 3,528 4,528 001 - 023 123.r - 114( Real Estate Valuation 1,182 4,000 5,182 001- 024- 214(- 114( Sheriff 109 100 209 001- 024- 331(- 114C Jail 24,478 10,000 34,478 001 - 05( - 3111 114C Police - Investigation 56 200 25u 001 - 05( 311.' - 114(: Police- Patrol 97,686 10,000 107,686 001 - 05( 3211 - 1140 Fire - Technical 536 0 536 001 - 05( 3213 - 1140 Fire- Operations 37,390 7,000 44,390 001 05C - 3214 1140 Fire- Training and Safety 109 0 10'3 001 - 05(: - 3521 - 114( Emergency Medical Services 6,232 6,000 12,232 001- 05(: 4130- 114( Cof~munications 209 2,000 2,20f~ 001 050 3520 - 114( Emergency Services 168 0 168 001 052- 411( - 114( Btreets and Traffic 9,349 1,000 10,34. 001 - 052 - 416 114C Traffic Engineering 1,658 200 1,858 001 - 052 - 421(, - 114( Solid Waste Management 33,040 5,000 38,040 001- 052 422(- 114(: CustodialServices 3,218 700 3,918 001 - 05: - 433( - 114C Building Maintenance 2,132 1,300 3,432 001 -_ 054 - 434( - 14(: Parks Maintenance 10,085 5,000 15,085 001__ 05;- 711(:- 1140 Recreation -- 31~ 50~ 815 001 05,1 - 332(: - 1140 Juvenile Detention Home -- 7,91~-- 2,00~ 9,915 001 - ' 054 - 335(: 1140 Youth Haven I 470 1,000 1,470 001- 054- 7310- 114( Libraries 219 1,000 1,210 001 - 054 5313 - 114( Social Services - Services 214 200 414 001 004 - 9110 - 114( __ Residual Fringe Benefits --~ ~ (350,000' Total IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32504-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General, Fleet Management, and Materials Control Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Roanoke that certain sections of the Management, and Materials Control Fund Appropriations, same are hereby, amended and reordained to read as part: General Fund Appropriations Public Works Building Maintenance (1) ........................ Public Safety Police Patrol (2) ............................... Nondepartmental Transfers to Other Funds (3) .................... Fund Balance Reserved CMERP - City (4) ......................... Fleet Manaoement Fund Appropriations capital outlay Vehicular Equipment (5) .......................... Council of the City of 1994-95 General, Fleet be, and the follows, in $ 21,508,893 2,991,225 32,309,425 7,283,316 50,154,187 48,598,000 $ 784,909 $ 2,961,560 1,888,137 Retained Earninqs Retained Earnings - Unrestricted (6) .............. Revenue Non-Operating Operating Supplement General Fund (7) ............. $ 1,383,059 $ 340,967 340,967 Materials Control Fun~ Appropriations Materials Control Other Charges (8) ............................... Retained Earninas Retained Earnings - Unrestricted (9) ............ 1) Maintenance 3rd Party Contract 2) Wearing Apparel 3) Transfer to Fleet Management 4) Reserved CMERP - City 5) Vehicular Equipment 6) Retained Earnings - Unrestricted 7) Operating Supplement General Fund 8) Maintenance - Equipment 9) Retained Earnings Unrestricted (001-052-4330-3056) $ 6,365 (001-050-3113-2064) (17,000) (001-004-9310-9506) 17,000 (001-3323) (6,365) (017-052-2642-9010) 62,100 (017-3336) (45,100) (017-020-1234-0951) 17,000 (014-056-1613-2048) 1,412 (014-3336) (1,412) $ 238,672 5,045 $ 659,617 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, Virginia June 12, 1995 95-327 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Fund Appropriations I. Backqround on the subject in chronological order is: The General Fund Capital Maintenance and Equipment Replacement Proqram has identified operational needs for various City departments. Items identified are needed to provide for continued effective and efficient performance of assigned responsibilities and duties. A listinq, titled Attachment "A" of this report, identifies those items for which Funds need to be appropriated that are anticipated to cost less than $75~000. City Manaqer's approval is required for purchases costing less than $75~000 per single item. Ail items listed on Attachment "A" will be procured in accordance with the procurement section of the Code of the City of Roanoke. II. Current Situation is: It is necessary for City Council to appropriate Funds from the General Fund Capital Maintenance and Equipment Replacement Program and Prior Year Retained Earnings to various operating accounts before acquisition can be accomplished. III. Issues in order of importance are: A. Need B. Fundinq C. Timinq Fund Appropriations Page 2 IV. Ve Alternatives in order of feasibility are: City Council appropriate $69~877 to various accounts to provide for the appropriate purchase of the items listed on Attachment "A" of this report. Need for the requested items has been justified as necessary operational needs for the departments listed. Fundinq is available in the General Fund Capital Maintenance and Equipment Replacement Program Account, Fleet Management Prior Year Retained Earnings Account, Police Department Account, and Materials Control Prior Year Retained Earnings. Timinq will allow the requested items to be procured in the most expedient manner. B. City Council not appropriate $69~877. Need for the acquisition of the listed items would not be addressed. 2. Fundinq available for the needed items would not be expended at this time. Timinq for the purchase of the listed items would not be accomplished in the most efficient manner. Recommendation is that City Council concur with Alternative "A" and appropriate $69~877 as follows: $45~100 from Fleet Management Prior Year Retained Earnings to Fleet Management Account 017-052-2642- 9010. $17~000 from Police Department Account 001-050- 3113-2064 to be transferred to Fleet Management Account 017-052-2642-9010. $6~365 from Capital Maintenance and Equipment Replacement Program to Building Maintenance Account 001-052-4330-3056. Fund Appropriations Page 3 cc: $1~412 from Materials Control Prior Year Retained Earnings Account to Materials Control Account 014- 056-1613-2048. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance City Clerk Director, Utilities & Operations Director, Public Works Management & Budget Manager, Fleet Management Manager, Building Maintenance Manager, General Services Attachment Fleet Management 2 Wheel Drive Backhoe 2 Police Cushman Vehicle Subtotal Building Maintenance Extend Concrete Floor the full length of East Bay in No. 1 Fire Station 45,100 17t000 62~100 6t365 Materials Control Battery for Electric Fork Lift 1~412 Total $69,877 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32505-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Public Safety $ 1,762,958 Federal Forfeiture Program (1) .................... 118,063 Revenue Public Safety $ 1,762,958 Federal Forfeiture Program (2) .................... 118,063 1) Investigations and Rewards (035-050-3304-2150) $ 90,210 2) Federal Forfeiture Program (035-035-1234-7184) 90,210 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of Roanoke, Virginia City Council June 12, 1995 95-410 Dear Mayor Bowers and Members of Council: Subject: Sharing Federally Forfeited Property I. ~ on the subject in chronological order follows: is as Bo Congress amended 21 USC. Sec. 881 el-4. Octobe(, 1986, which authorized the transfer of certain federally forfeited property to state and local law enforcement agencies that participated in the investigation and seizure of the property. Application for an equitable share of property seized by local law enforcement must be made to the U. S. Department of Justice and certified by the City Attorney as to the appropriate agency and representative to receive the property and that the transfer is not prohibited by state and local law. Property (including funds shared with state and ~ may be used ~ for the purpose stated in the application, i.e., narcotics investigations related to law enforcement. The agency requesting the transfer of property agrees to pay fees and expenses necessary to effect the transfer. II. Current Situation is as follows: no Police Department receives ~ from the federal sharing program. additional fund~; government's asset City Council action is required to accept additional funds to be dispersed in accordance with provisions of the program. Honorable Mayor and Members of Council Page 2 Revenues totalling $90.210.00 have been collected and are available for appropriation in Grant Fund Account 035-035-1234-7184. III. ~ in order of importance are as follows: B. Funds Availability IV. ~ in order of feasibility are as follows: City Council accept additional S90.210.00 fund~ from U. S. Department of Justice, Forfeited Property Sharing Program and authorize the Director of Finance to increase the appropriate accounts so that funds can be expended in accordance with program requirements. Need exists to provide additional funds and equipment to enhance undercover narcotics control investigations. Fund availability will be controlled by effectiveness of investigations through assets seized and forfeited in joint investigations with federal agencies. Bo City Council reject assets from Federal Forfeiture, ~ and not authorize Director of Finance to increase the appropriate accounts for such assets. Need for supplemental funds enabling increased effectiveness of undercover drug enforcement will not be met. Funds will not be applied for or received from the Federal Forfeiture Sharing Program. Honorable Mayor and Members of Council Page 3 ~ is as follows: rom the Federai-~ to accept Sse ~L=u ~roperty Shar~ ~ a ts ~g ~rogram and- A. ~ $~ to Grant Fund Account Investigations and Rewards (035-050-3304-2150) and increase the Grant Fund revenue estimate (035-035- 1234-7184) for $90,210.00. WRH:MDH:tp ReSpectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance Director of Public Safety MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #5-72-178-236 Neva J. Smith Executive Director Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: I am enclosing copy of Resolution No. 32506-061295 authorizing an agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority to provide and enhance Roanoke City Police C.O.P.E. activities on property managed by the Housing Authority, effective April 1, 1995, for a period of two years, unless sooner terminated in accordance with the terms of the agreement. Resolution No. 32506-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI& The 12th day of June, 1995. No. 32506-061295. A RESOLUTION authorizing an agreement between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority to provide and enhance Roanoke City Police C.O.P.E. activities on property managed by the Authority. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are authorized and empowered to ~xecute and attest, respectively, for and on behalf of the City, upon form approved by the City Attorney, a written agreement between the City and the City of Roanoke Redevelopment and Housing Authority ("Authority"), to provide and enhance Roanoke City Police Community Oriented Policing Effort ("C.O.P.E.") activities on property managed by the Authority. 2. Said agreement shall be in substantially the form attached to the City Manager's report dated June 12, 1995 and shall be effective April 1, 1995 for a period of two (2) years, unless sooner terminated in accordance with the terms of the agreement. ATTEST: City Clerk. June 12, 1995 95-411 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Contract between the City of Roanoke and the Roanoke Redevelopment and Housing Authority to Provide Certain Police Services II. ~ on the subject in chronological order is as follows: Grant monies totaling $80,000 have been allocated by the Roanoke Redevelopment and Housing Authority (hereafter referred to as the "Authority") to enhance Roanoke City Police C.O.P.E. (Community- oriented Pohcing Effort) activities on property managed by the Authority. Supplemental police service contract has been negotiated between the City and the Authority to furnish police services in addition to baseline police services at selected Authority locations. Purpose is to create a drug_- and crone-free environment and to provide for the safety and protection of the residents in its public housing developments. Most services in the Contract are already being performed by C.O.P.E. officers. Additional services include acting as legal agents for the Authority in the enforcement of Authority roles and regulations for ten- ants and to assist or advise in the planning and implementation of other grant-funded security programs within the Authority. ~ is as follows: City Council Approval is required to authorize the City to enter into this contract with the Authority. Contract must be approved and si[3ned before any monies can be transferred. Page 2 Members of Council III. Issues in order of importance are as follows: A. Funding B. Customer Service C. Legal Issues IV. Alternatives in order of feasibility are as follows: Authorize the City Manager to execute the Contract between the City and the Authority. Funding for C.O.P.E. activities within Authority properties would be enhanced by $80,000 over a two-year period to be paid quarterly upon receipt of performance of proposed activities and authorized expenditures. Funding for the first year of the program in the amount of $40,000 was included in the adopted FY95-96 General Fund budget. Customer Service would be enhanced in Authority areas but would not be reduced in other areas. Legal Issues involving the Contract have been reviewed and approved by the City Attorney and the attorney for the Authority. Contract Time Frame will be made retroactive to April 1, 1995, and will be in effect for 24 months. 1. Funding for C.O.P.E. activities would not be enhanced. 2. Customer Service would remain at the present level. 3. Legal Issues would be of no concern. 4. Contract would be invalid. Page 3 Members of Council V. Re~lillll~llltli~ is as follows: City Council concur in Alternative "A," and take the following action: Authorize the City Manager to execute the service contract in form approved by the City Attorney. Respectfully submitted, obert Herbert City Manager Attachmems: Final draft of contract between the City and the Authority cc: City Attorney City Clerk Director of Finance Director of Public Safety CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY CONTRACT FOR THE PROVISION OF SUPPLEMENTAL POLICE SERVICES This Contract, made and entered into this __ day of 19 by and between the City of Roanoke Redevelopment and Housing A~thorit~ (hereinafter called the "Authority',) and the City of Roanoke (hereinafter called the "City") is for the provision of specific police services associated with the Authority,s security programs. WHEREAS, the Authority desires to contract with the City for additional police services to create a drug- and crime-free environment and to provide for the safety and protection of the residents in its public housing developments; and WHEREAS, the City, by and through its police department, desires to assist in the effort by providing effective police services at selected Authority locations as agreed upon by the Authority and the City of Roanoke; NOW, THEREFORE, the Authority and the City agree as follows: ARTICLE I Scope of Services SECTION ONE: SERVICES PROVIDED BY THE CITY "The City agrees to furnish services to the Authority pursuant to this agreement, which services are in addition to baseline police services, and which will provided by the City through police department personnel, both police and civilian, hereafter referred to as "Assigned Personnel". The City agrees that it will not reduce its current level of police services to the public housing developments, particularly in the areas of community policing, patrol, criminal investigations, records, dispatch and special operations during the term of this Contract. The manner and method of performance of services is specified in Article IV, Plan of Operations. The duties and extent of services of the Assigned Personnel shall include, but shall not be limited to: The City, by and through its police department, will provide a minimum of 15 police officers to perform specialized patrols to enforce all state and local laws and the Housing Authority Rules specified in this Contract. Sworn officers shall at all times remain part of, subject to and in direct relationships with the police department's chain of command and under police department rules, regulations and standard operation procedures. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued) The City agrees to assign police officers to the targeted areas during specific periods of time identified by research conducted by the COPE Unit and agreed upon by the Authority as high crime or high workload periods in the designated areas. The City agrees that the police department will employ a community policing concept and that the police department's Crime Prevention Unit (or other unit whose primary responsibility is to develop and maintain communications with residents) will assist in developing or enhancing crime preventions programs in the public housing communities. The City agrees to collect and provide workload data in the Authority's public housing developments. It is further agreed that to the extent necessary, the Assigned Personnel will appear as witnesses in the Authority's administrative grievance procedure, civil dispossessory hearings, or other civil or criminal court proceedings where the issue includes criminal or quasi- criminal conduct in or near public housing developments involving any resident, member or a resident's household, or any guest or guests of a resident or household member. Fo Without limiting any of the foregoing, the City agrees that with respect to the services to be performed by any police personnel in accordance with this Contract, the appropriate police department Patrol Commander or Supervisor will meet with resident leadership and management representatives of the Authority on a routine basis for the purposes of reviewing the enforcement and prevention efforts and planning for future changes or modifications anticipated by this Contract. These meetings shall occur at least quarterly. The City agrees that a policy and procedures manual exists to regulate police officers' conduct and activities and all officers assigned to Authority areas have met the Department's mandated training in the content of those manuals. The City agrees that it will provide the Assigned Personnel with such basic equipment as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Contract. Any additional automobiles, motor vehicles, bicycles or other equipment requested by the Authority will be furnished at the expense of and shall remain the property of the Authority. The Authority and City may mutually agree to lease equipment or vehicles. The police department will provide at a minimum sixteen (16) hours of training on community relations and interpersonal communications skills to all assigned officers. 2 ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued) The police department shall designate a command officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the Authority or that official,s designee. The Administrative Liaison Officer will perform the following duties: Coordinate the dissemination and processing of police and security reports, provide supervisory assistance, and coordinate in resolving problems or in carrying out the provisions of this Contract; Establish and maintain an ongoing line of communications with Beat/Zone Commanders and other police personnel; Prepare quarterly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Beat/Zone Commanders and identified community representatives; Initiate and monitor ongoing lines of communication with resident leaders to effectively employ the community policing concept and to address in a timely manner concerns raised by community leaders; 5. Coordinate security workshops and training seminars for identified residents; 6. Assist or advise the planning and implementation of other grant-funded security programs within the Authority; and 7· Establish a clearly defined process for reporting non- emergency criminal activities. The City will at all times provide supervision, control and direction of work activities and assignments of police personnel, including disciplinary actions. It is expressly understood that the police department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officers, their property, or the City's property while on the Authority,s property. The assigned personnel shall possess and maintain certification with the Department of Criminal Justice Services (DCJS) of the Commonwealth of Virginia 3 ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY Continued The city will provide copies of citizen complaint forms to be utilized by any resident wishing to complain about police actions. SECTION TWO: SERVICES PROVIDED BY THE AUTHORITY The Authority will provide training of residents, Authority on-site management staff and the Assigned Personnel with workshops on community policing and crime prevention issues associated with public housing. This shall include, but not be limited to, training in the following: 1o Crime prevention and security responsibilities; 2. Community organization/mobilization against the causes of and precursors to crime; Drug awareness and control; 4 o Orientation and familiarization with the public housing communities for the assigned officers; and Orientation to the lease contract, and lease compliance enforcement procedures and policies. Accommodations - The Authority will provide suitable space to be used at each site targeted for additional police services as needed. Co The Authority shall provide achieved, as measured against the Plan of Operations listed a quarterly assessment of the results the performance objectives specified in in Article IV of this Contract. The Authority shall refer complaints concerning assigned police personnel in regards to their performance, conduct or actions to the designated department representative. The Authority shall provide a written enumeration of the complaint including documentation and witnesses to any alleged misconduct. The Authority will provide the City with the applicable Authority rules and regulations for compliance with this Contract. The Authority will work with police department rent costs for police officers who volunteer housing development selected by the Authority. to subsidize housing or to reside in a public ARTICLE II Enforcement of Rules and Regulations Do The City, through its police officers, of the Authority to enforce the regulations: is hereby empowered as the agent following Authority rules and 1. Unauthorized visitors in unoccupied structures of the Authority shall be removed. Unauthorized visitors creating disturbance or otherwise interfering with the peaceful enjoyment of lessees on Authority property shall be removed. Unauthorized visitors destroying, defacing or removing Authority property shall be removed and/or criminal enforcement actions shall be taken. With regard to the foregoing rules and regulations, the City's police officers are hereby authorized to give criminal trespass warnings to any persons found in violation of said rules or regulations, i.e., to give notice to any violators that their entry on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropriate. The City, through its police officers, is hereby empowered as the agent of the Authority to enforce the following Authority rule or regulation: The tenant and any visitors to Authority property and premises shall refrain from, and shall cause their households to refrain from parking vehicles in any area other than legal parking areas designated by Authority management. With regard to the forgoing rule or regulation, the City's police officers are hereby authorized to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant to established City procedure for impounding vehicles. The City, through its police officers, is hereby empowered as the agent of the Authority to enforce such additional Authority rules and regulations and perform such other duties as shall be specified in any addenda attached hereto or incorporated herein now or in the future. Nothing herein contained shall be construed as permitting or authorizing police officers to use any method or to act in any manner in viola5ion of law or of their sworn obligation as police officers. 5 ARTICLE III Communications, Reporting and Evaluation A. Communications Access to Information The City agrees that the Authority will have access to all public information which in any way deals with criminal activity in any of the housing units under the Authority,s control. It is further agreed that the City police department will provide to the Authority information of such incident reports, arrest reports or other public documents which substantiate actual or potential criminal activity in or connected with the public housing developments. This information will be provided at no cost by the City police department on a regular basis in accordance with specific procedures that have been or will be established. Reports concerning arrests of juveniles shall only be reported to the Authority on the basis of an existing court order allowing such release. B. Reporting Co The Authority shall be given access to review cumulative figures of the daily work logs which are completed by each assigned officer at the end of each shift. 2. Media Coordination The police department will promptly relay to the Executive Director or her designee information related to any major crime or incident that occurs on Authority property, preferably before the media is informed, or as soon as possible thereafter. Evaluation The City and the Authority agree that any evaluation shall include: !. Hours worked by police officers for: a. Foot patrol b° Bicycle patrol c. Motorized patrol d. Other (tactical) ARTICLE III (Continued) COMMUNICATIONS, 2. 3 4 5 6 7 8 9 10 11 12 REPORTING AND EVALUATION (Continued) Comparison of crime and workload in the targeted communities for a period of 3 years should be made available. The time period specified includes the grant year. Arrests (to include drug violations) Vehicles towed Positive citizen contacts Referrals Trespassers removed All UCR or NIBRS Reports Calls for service Weapons seized Property stolen/recovered Community feedback It is further agreed that the City will provide comparable crime information for the City as a whole to facilitate the evaluation to include what proportion of activities City-wide occur on Authority property. ARTICLE IV Plan of Operations The City and the Authority shall prepare a detailed plan of operations for use in elimination of drug-related crime. The purpose of the plan is to specify the manner and method of performance by which each of the services identified is to be administered. The plan of operations will minimally specify the following: Service goals and minimum performance criteria (e.g., definition of what is to be achieved and the expected benefits or outcomes that will be derived); 2. Staffing levels; 3· Responsibilities of key personnel; 7 ARTICLE IV (Continued) PLAN OF OPERATIONS (Continued) Organization and resources, to include personnel, equipment, in- kind support, etc.; 5. Hours of operation, to encompass schedules of major tasks and activities; and o Community interface to evidence the methodology by which resident involvement will be gained and maintained during the term of this Contract. The plan operations will be prepared for review and acceptance within thirty (30) days from the date of execution of this Contract by both parties. It is understood that the Authority may request reasonable modification to the initial plan of operations as it deems appropriate. The Authority must approve the plan in order for payment to begin. If during the term of the Contract either party desires to amend the scope of the plan of operations, either party may request such an amendment via written notification to the other. The Executive Director of the Authority and/or the Chief of Police shall provide final determinations regarding the establishment of an amendment to the plan of operations. ARTICLE V Term of Contract The term of this Contract shall be for two date of this Contract. (2) years beginning on the ARTICLE VI Compensation to the City Ail compensation to the City will be made on a cost reimbursement basis. The Authority will reimburse the City for services specified in this Contract in a total amount not to exceed forty thousand dollars ($40,000.00), per twelve (12) month period in the following expense categories: Expense Categories: 1. Assigned Personnel Salaries and Fringe Benefits 2. Administrative Liaison Officer Prorated Salary and Benefits ARTICLE VI (Continued) COMPENSATION TO THE CITY (Continued) The Authority shall reimburse the police department on a quarterly basis, upon receipt of performance of the proposed services and evidence of authorized expenditures. The billing period will be retroactive to April 1, 1995. C. The City shall provide the following documentation in requesting reimbursement: Copies of Certified Payroll Time Reports documenting names, employee identification, hours worked in public housing developments, supervisory approval of the report, and supervisory verification of the necessity for any overtime worked. Copies of receipts for other allowable communications and other miscellaneous expenses shall be subject to pre-approval, and shall be accompanied, at the time of reimbursement request, by a brief explanation of the expense incurred. Ail requests for reimbursement are subject to the approval of the Executive Director, or that official's designee, and the Authority shall thereafter make payment of the approved amount within thirty days of receipt of the request for reimbursement. ARTICLE VII Termination This agreement may be terminated, at any time and for any reason by either party hereto, upon the giving of thirty (30) days written notice to the other party. Such notice shall be deemed to be given if sent by certified mail, return receipt requested, to the address specified in Article VIII. The termination shall become effective upon the expiration of thirty days from the date of the said notice. ARTICLE VIII Notices Any notices required pursuant to the terms of this Contract shall be sent by United States Certified Mail, return receipt requested, to the principal place of business of each of the parties hereto, as specified below: Authority: City: Executive Director City of Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike Roanoke, Virginia 24017 Chief of Police Roanoke City Police Department 309 Third Street S.W. Roanoke, Virginia 24011 ARTICLE IX Choice of Law Any dispute arising pursuant to the terms of this Contract shall be determined in accordance with the laws of the Commonwealth of Virginia. ARTICLE X Entire Contract This Contract represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Contract may be amended only by written agreement signed by both parties. ATTEST: CITY OF ROANOKE REDEVELOPMENT AND MOUSING AUTHORITY: ASSISTANT SECRETARY OF BOARD OF COMMISSIONERS EXECUTIVE DIRECTOR ATTEST: CITY OF ROANOKE: CITY CLERK CITY MANAGER 10 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #22-60-72-184-236-357 Casey W. Riley, Director Commonwealth of Virginia Department of Health Bureau of STD/AIDS P. O. Box 2448 Richmond, Virginia 23218 Dear Mr. Riley: I am enclosing copy of Resolution No. 32508-061295 authorizing acceptance of funds provided by a grant to the Roanoke City Health Department from the Bureau of Sexually Transmitted Disease/Aids with the Virginia Department of Health, in the amount of $35,000.00, to be used for continuance of a Health Counselor position, upon certain terms and conditions. Resolution No. 32508-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1995. No. 32508-061295. A RESOLUTION authorizing the acceptance of funds from the Roanoke City Health Department for the continuance of the Health Counselor position, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City is authorized to accept funds from the Roanoke City Health Department provided by a grant to the Roanoke City Health Department from the Bureau of Sexually Transmitted Disease/Aids with the Virginia Department of Health, in the amount of $35,000.00, to be used for the continuance of the Health Counselor position, upon the terms and conditions described in the report of the City Manager to this Council dated June 12, 1995; and authorizing the City Manager, or his designee, and the City Clerk to execute and attest, respectively, the requisite documents, in form approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32507-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of that certain sections of the 1994-95 Appropriations, be, and the same are hereby, to read as follows, in part: declared to the City of Grant Fund amended and reordained Appropriations Health and Welfare AIDS Services and Education Grant 1994-95 (1-7)... Revenue Health and Welfare AIDS Services and Education Grant 1994-95 (8) ..... 1) Regular Employee Salaries 2) ICMA 3) FICA 4) Hospitalization Insurance 5) Dental Insurance 6) Life Insurance 7) Training and Development 8) State Grant Receipts (035-054-5164-1002) $ 26,000 (035-054-5164-1115) 2,340 (035-054-5164-1120) 2,168 (035-054-5164-1125) 2,100 (035-054-5164-1126) 110 (035-054-5164-1130) 54 (035-054-5164-2044) 2,228 (035-035-1234-7191) 35,000 $ 1,530,623 35,000 $ 1,530,623 35,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. Roanoke, VA June 12, 1995 #95-507 Honorable Mayor and City Council Roanoke, Virginia SUBJECT: CONTINUATION OF A HEALTH COUNSELOR POSITION Mayor and Members of Council: I. Background The demand for HIV/Aids related services is growing in Roanoke City. In 1989t 36 patients with HIV/Aids were known to the Health Department. As of January, 1995, over 600 patients have sought services through the HIV/Aids Program. Roanoke City Health Department is one of twenty- two designated anonymous test sites in Virginia. The clinic is open every Monday from 3 p.m. to 6 p.m. HIV testing is offered at no charge. In 1990 - 578 were tested, 1991 - 820 were tested, 1992 1,399 were tested, 1993 - 922 were tested, 1994 853 were tested. Be The Aids Council of Western Virginia has provided case management services in the past to several patients within Roanoke City. However, their updated service plan states client services will be phased out. The responsibility for client services will rest in the HIV/Aids Program at the Roanoke City Health Department. Services will be provided to clients from jurisdictions to be served including Roanoke City, Roanoke County, City of Salem, Botetourt County, Craig County and Allegheny County in the Fifth Planning District. II. Current Situation The Roanoke City Health Department was awarded a grant for $32~000 in 1993 from the Bureau of Sexually Transmitted Disease/Aids with the Virginia Department of Health to address case management service needs. This grant was again awarded to the Roanoke City Health Department for $35~000. The Roanoke City Health Department has a limit on the number of full-time classified state positions to establish this position. III. Issues A. Services to citizens. B. Benefits to the Health Department. C. Supervision. D. Funding IV. Alternatives City Council authorize the City Manager to accept funds from the Roanoke City Health Department provided by a grant from the Bureau of STD/Aids with the Virginia Department of Health and appropriate $35~000 to be established in the grant fund, with a corresponding revenue estimate. 1. Services to citizens - case manaqement services Be will continue to be provided to help coordinate the complex medical and social needs of these citizens. Benefit to the Health Department - the additional position allows more community education, outreach, partner notification, and medical case management. Supervision - the Health Department will supervise this position. Fundinq - The Health Department will reimburse the City 100 percent of salary and benefits. Position will be terminated when funding is depleted. Do not authorize the City Manager to accept funds from the Roanoke City Health Department provided by a grant from the Bureau of STD/Aids with the Virginia Department of Health and do not appropriate $35~000 to accounts to be established in the grant fund. 1. Services to citizens some citizens would not receive case management services. Benefits to the Health Department - Over-worked staff and low morale are the results of growing demand without adequate staff support. Supervision - not an issue. Fundinq - potential loss of grant funds to Roanoke City Health Department. Recommendation City Council authorize the City Manager to accept funds from the Roanoke City Health Department provided by a grant from the Bureau of STD/Aids with the Virginia Department of Health. ApproDriate $35~000 to the following accounts to be established in the grant fund, with a corresponding revenue estimate. 1. Salaries $26,000.00 2. ICMA Deferred Compensation 2,340.00 3. FICA 2,168.00 4. Hospitalization Ins. 2,100.00 5. Life Insurance 54.00 6. Dental Insurance 110.00 7. Other (travel) 2~228.00 $35,000.00 Respectfully submitted, ~er~~ City Manager GDR:gr cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Acting Director of Finance Glenn D. Radcliffe, Director of Human development Molly Rutledge, M.D., Acting Director of Public Health Diane S. Akers, Budget Administrator Ken Cronin, Manager, Department of Personnel Donald R. Stern, M.D., M.P.H. Actin~ 5tat~ Health Commissionzr COMMONWEALTH o[ V RGIN A Department of Heabh P O BOX 2448 RICHMOND, VA 23218 September 2, 1994 Lee B. Wonson, R.N. HIV/AIDS Program Coordinator Roanoke/Alleghany Health District 515 8th Street, SW Roanoke, Virginia 24016 Dear Ms. Wonson: The Virginia Department of Health is pleased to inform you of the award of our AIDS Services and Education grant, solicited under VDH RFP Number 45412-95-001 to Roanoke/Alleghany Health District. Please sign the attached documents in the spaces provided and return them to the following address: Virginia Department of Health Bureau of STD/AIDS Richmond, Virginia 23218 ATTN: Casey W. Riley A copy of the Memorandum of Agreement will be returned to you when countersigned by the Agency. The Virginia Department of Health looks forward to working with you and your staff throughout the term of this agreement. Sincerely, Ca . Ri Director BureaQ of STD/AIDS /fns Attachments Virginia Department of Health Bureau of STD/AIDS P.O. Box 2448, Room 112 Richmond, Virginia, 23218 Nothing in this Agreement shall be construed as authority for either party to make commitments which will bind the other party beyond the Scope of Service contained herein. Furthermore, RAHD shall not assign, sublet, or subcontract any work related to this Agreement without prior consent of the Bureau of STD/AIDS. This Agreement is subject to appropriation or allocations by state government. TERMINATION: 1. This Agreement may be cancelled by either party by giving 30 days written notice to the other, or 2. This Agreement shall be cancelled automatically in the event state government fails to appropriate or allocate sufficient funds for the purpose of continuation of this Agreement. 3. In the event of breach by RAHD of this Agreement, the Bureau of STD/AIDS shall have the right immediately to rescind, revoke, or terminate the Agreement. In the alternative, the Bureau of STD/AIDS may give written notice to RAHD specifying the manner in which the Agreement has been breached. If a notice of breach is given and RAHD has not substantially corrected the breach within 30 days of receipt of the written notice, the Bureau of STD/AIDS shall have the right to terminate this Agreement. INTEGRATION AND MODIFICATION: This Agreement constitutes the entire Agreement between RAHD and the Bureau of STD/AIDS. No alteration, amendment or modification in the provisions ofthis Agreement shall be effective until it is reduced to writing, signed by the parties, and attached hereto. Signature of this Agreement by both parties constitutes mutual agreement to all terms and conditions provided herein. VIRGINIA/DEPARTMENT OF HEALTH . ' ~ ' TD/AIDS Title: Director, Bureau of S ROANOKE / A?.I.EGHANY HEALTH DEPARTMENT ~emoran~l.l~°~ ~gre~ent BetWeen the Bureau of s~D/AXDS District HoanO~e~AlleghanY Health ~OA~45412~01~ · ' 'a Department of Health (VDH), and The Bureau of sTD/AIDS, vlrglnl (RAHD) do hereby agree as RoanOke/Alleghany Health District follOWS: _~ ~lained in Services: ...... ,~ees as outline~ an= ~= ~ 1. ~D shall proVLae ~=t-~.~nse to~P~ 45412-95-001, an~ ~3, 1994, In r==~--- 1994 (Attached) prOposal dated June Au~St 19, · following modified budget dated . . he BureaU of STD/AIDS ~arterly QugrterlY _,~ ~{1 submit to ~ --~ of each quarteri= objective 2. ~. --i~ldavs after the ~-~ement of ea=~ each on~, re ortS .lno~u~',~{~h activities unused__ and n~berS and basic a~/or s=rat=~ .... the quarU=~, - obstacles encountered during demographic info~ation on patients served- Budget: ' Total compensation for the program shall not exceed $35 000 follOWS: ~6 000.00 ~~ personnel ExpenseS Fringe Travel Supplies Brochures other (SpecifY) Total Time of performance: 1994 and The time of performance shall begin on September 1, shall terminate on August 31, 1995. Compensation: All vouchers The total amount of the funding will be $35,000. will be prepared on a quarterly basis and forwarded to the Bureau of STD/AIDS for review and final authorization' Vouchers should be sent to: AIDS SerViCes and Education Grants program pERSONNEL EXPENSES FRINGE . · . · ' TRA%'EL. . . SUPPLIES ..... BROC/%~/RES . · · OTHER (SPECIFY) · .~26,000.00 · $ S,600.00 .B .400,00 · .~ .~ 200.00 .~L soo.oo (FI~A.Medieal/Dmntal) (.24/Mile) (See Below) TOTAL EXPENSES. . · . ' SU~PLZESt $600.00 - 8300.00 $~0o.00 8600.00 Videos/Door prizes for monthly parties at OB/GYNClinic ($$0/Mon=h) Condoms/lubricants - OE/~.YN Clinic Pre and Post Test counselzng parties $300.00/sach - includes the refreshments, invitations/prizes "Your Special Day" $50/month 2 Women chosen each month IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32509-061295. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1994-95 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the city of Roanoke that certain sections of the 1994-95 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: APPROPRIATION8 Fifth District Employment & Training Consortium - FY95 ................................ Title II - B (1-18) .............................. VEC - Profiling (19-33) ........................... Title III (34) ........... Other Jurisdictional Contributions (3~-~; ''''''' $2,657,533 407,807 15,000 414,231 12,616 REVENUE Fifth District Employment & Training Consortium - FY95 ............................... Title II - B (37) ............................... VEC - Profiling (38) ............................ Title III.(39) ..................... Other Jurisdictional Contributions $2,657,533 407,807 15,000 414,231 12,616 1) Administrative Wages 2) Administrative Fringes 3) Administrative Travel and Training (034-054-9565-8350) $ 40,000 (034-054-9565-8351) 8,107 (034-054-9565-8352) 800 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 3O) 31) Administrative Communications(034-054-9565-8353) Administrative Supplies (034-054-9565-8355) Administrative Insurance (034-054-9565-8356) Administrative Miscellaneous (034-054-9565-8360) Administrative Temporary Employees (034-054-9565-8405) Training Wages (034-054-9565-8050) Training Fringes (034-054-9565-8051) Training Travel and Training (034-054-9565-8052) Training Communications(034-054-9565-8053) Training Supplies (034-054-9565-8055) Training Temporary Employees (034-054-9565-8049) Roanoke City Schools (034-054-9565-8231) Dabney Lancaster Community College (034-054-9565-8232) TAP (034-054-9565-8233) Roanoke County Schools (034-054-9565-8239) Administrative Wages (034-054-9575-8350) Administrative Fringes (034-054-9575-8351) Administrative Communications(034-054-9575-8353) Administrative Supplies BRS - Wages BRS - Fringes BRS - Travel BRS - (034-054-9575-8355) (034-054-9575-8066) (034-054-9575-8067) (034-054-9575-8068) Communications(034-054-9575-8069) BRS- Supplies (034-054-9575-8070) BRS - VEC (034-054-9575-8405) BRS - Equipment(034-054-9575-8496) Retraining Wages (034-054-9575-8030) Retraining Fringes (034-054-9575-8031) 600 2,000 1,400 1,900 3,200 10,400 2,200 1,600 600 2,800 9,200 95,000 77,000 91,000 60,000 1,200 250 25 25 2,677 665 5O 25 25 600 2,000 4,933 1,275 32) Training/FDETC I/R 33) Supportive Services 34) Training/FDETC 35) Administrative Communications(034-054-9580-8353) 36) Administrative Miscellaneous (034-054-9580-8360) 37) Title II - B (034-034-1234-9565) 38) VEC - Profiling(034-034-1234-9575) 39) Title III (034-034-1234-9581) 40) Other Jurisdictional Contributions (034-034-1234-9580) (034-054-9575-8500) (034-054-9575-8461) (034-054-9581-8500) 5O0 750 22,000 1,000 854 407,807 15,000 22,000 1,854 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. June 12, 1995 #95-509 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium BACKGROUND City of Roanoke is the qrant recipient for Fifth District Employment and Trainin~ Consortium (FDETC) fundina. City Council must appropriate the funding for all grants and other monies the FDETC receives. II.CURRENT SITUATION A. Governor's Employment and Traininq Department (GETD) has sent to the Consortium Notices of Award and adjustments for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education in the following amounts: Title II-B Summer Youth - $352,410.00. (Notice of Award 95-03-05), will be used to provide work experience and remedial education to approximately 376 youth. (An additional award of $97,916.83, is to be distributed by the GETD after July 1, 1995.) Title II-B Summer Youth Carry In Allocation from program year 1994, $55,397.00. (Notice of Award 94-03-09). Title III-F (Dislocated Workers) $22,000.00. (Notice of Award E-05), will be used to supplement current allocations for tuition expense. III. Bo Virqinia Employment Commission has notified the Consortium of a $15,000.00 award for the 4th quarter of PY 1994 Profiling Project. These funds will be used to serve approximately 33 individuals. These individuals will be assessed as being in need of intensive reemployment services and/or retraining in order to return to gainful employment. Jurisdictions in the Fifth Planning District, (which include the cities of Roanoke, Salem, Clifton Forge, and Covington, as well as the Counties of Roanoke, Alleghany, Botetourt, and Craig), were requested by the FDETC to contribute a total of $23,018.23, to offset the agency's administrative costs. To date, allocations totalling $10,762.00 have been confirmed from four of the participatingjurisdictions,(Botetourt,Covington,Roanoke County and Salem) Contributions of $1,603.99 received from Alleghany and $250.00 received from Craig County will bring the total jurisdictional allocation to $12,615.99. ISSUES A. ProGram Operations B. Fundinq C. Timin~ IV. ALTERNATIVES Appropriate the FDETC's additional fundinq totallinq $446,661.00 and increase the revenue estimate by $446,661.00 in accounts to be established by the Director of Finance. Proqram Operations Existing activities will continue and planned programs will be implemented. Fundin~ Funds are available from the Grantor agency at no additional cost to the City. Timinc - Immediate action will allow programs to be implemented and completed within planned time frames, July 1, 1994 through September 30, 1995. Do not apDropriate the FDETC's fundinq totalling $446,661.00 Proqram Operations Planned programs to serve participants would be delayed or never initiated. 2. Fundin~ - Would not be a factor. o Timinq - Delay will cause late or failed start- up of programs and possible under expenditure of available funds. RECOMMENDATION Approve Alternative A: A~propriate the FDETC's fundinq totallinq $446,661.00 and increase the revenue estimate by $446,661.00, in accounts to be established in the Consortium fund by the Director of Finance. Respectively submitted, W. Robert Herbert City Manager /-WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Administrator IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32510-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund (1-37) ........................... $ 142,379,690 1) Termination Leave Wages (001-002-1211-1150) $ 2,813 2) Termination Leave Wages (001-004-1231-1150) 2,819 3) Unemployment Wages (001-004-9110-1145) (35,000) 4) Termination Leave Wages (001-004-9110-1150) (91,275) 5) Termination Leave Wages (001-020-1234-1150) 1,538 6) Termination Leave Wages (001-022-1233-1150) 2,192 7) Termination Leave Wages (001-024-2140-1150) 786 8) Termination Leave Wages (001-024-3310-1150) 8,167 9) Termination Leave Wages (001-026-2210-1150) 2,803 10) Termination Leave Wages (001-028-2111-1150) 2,293 11) Unemployment Wages (001-050-3113-1145) 6,130 12 Termination Leave Wages 13' Termination Leave Wages 14 Termination Leave Wages 15 Termination Leave Wages 16 Termination Leave Wages 17 Unemployment Wages 18 Termination Leave Wages 19 Unemployment Wages 20 Unemployment Wages 21) Unemployment Wages 22) Termination Leave Wages 23) Unemployment Wages 24) Termination Leave Wages 25) Unemployment Wages 26) Termination Leave Wages 27) Unemployment Wages 28) Unemployment Wages 29) Termination Leave Wages 30) Unemployment Wages 31) Termination Leave Wages 32) Unemployment Wages 33) Termination Leave Wages 34) Termination Leave Wages 35) Unemployment Wages 36) Unemployment Wages 37) Termination Leave Wages (001-050-3113-1150) $ 7,420 (001-050-3114-1150) 1,214 (001-050-3211-1150) 7,769 (001-050-3213-1150) 12,088 (001-050-3521-1150) 2,358 (001-050-4130-1145) 2,130 (001-050-4130-1150) 1,060 (001-052-4110-1145) 4,059 (001-052-4160-1145) 783 (001-052-4210-1145) 3,695 (001-052-4220-1150) 3,419 (001-052-4310-1145) 1,644 (001-052-4310-1150) 7,543 (001-052-4340-1145) 8,170 (001-052-4340-1150) 1,967 (001-052-7110-1145) 889 (001-052-8110-1145) 1,523 (001-054-3320-1150) 1,748 (001-054-3360-1145) 947 (001-054-3360-1150) 1,608 (001-054-5311-1145) 3,257 (001-054-5313-1150) 4,945 (001-054-5314-1150) 10,076 (001-054-7310-1145) 1,242 (001-072-2110-1145) 531 (001-072-2110-1150) 4,649 BE IT FURTHER ORDAINED that, an emergency existing, ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 12, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Transfer of Appropriations for Employee Fringe Benefits The fiscal year 1994-95 General Fund included funds in the nondepartmental category for payment of termination (vacation) leave and unemployment wages. These types of employee fringe benefits are budgeted at estimated amounts in the nondepartmental category because annual charges for each department are difficult to accurately project. The actual costs are charged to the applicable department in anticipation of budget transfers to cover these costs. The attached budget ordinance transfers funds between departments and from the nondepartmental category to the applicable departmental budgets. A summary of the total transfers in the attached budget ordinance is as follows: Termination (Vacation) Leave Wages Unemployment Wages GENERAL The attached budget ordinance will accomplish the required transfers, and I recommend your approval. JDG/AHA/pac Attachments Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32511-061295. AN the 1994-95 emergency. ORDINANCE to amend and reordain certain sections of General Fund Appropriations, and providing for an WHEREAS, Government of the city exist. of Roanoke, an emergency for the usual daily operation of the Municipal is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund (1-64) ........................... 1) city Information Systems (001-002-1211-7005) 2) CIS- Personal Computer Rent/ Maintenance (001-002-1211-7007) 3) city Information Systems (001-002-1212-7005) 4) City Information Systems (001-002-1261-7005) 5) City Information Systems (001-003-1220-7005) 6) City Information Systems (001-004-1231-7005) 7) CIS - Personal Computer Rent/ Maintenance (001-004-1231-7007) 8) City Information Systems (001-004-1232-7005) 9) City Information Systems (001-005-1240-7005) 10) City Information Systems (001-010-1310-7005) $ 1,699 ( 607) 14,456 3,685 1,436 19,492 ( 2,441) (180,750) ( 1,682) 2,787 $ 142,379,690 11) city Information Systems (001-020-1234-7005) 12) CIS - Personal Computer Rent/ Maintenance (001-020-1234-7007) 13) City Information Systems (001-022-1233-7005) 14) City Information Systems (001-023-1235-7005) 15) CIS - Personal Computer Rent/ Maintenance (001-023-1235-7007) 16) Fleet Management (001-024-2140-7025) 17) City Information Systems (001-024-3310-7005) 18) CIS - Personal Computer Rent/ Maintenance (001-024-3310-7007) 19) City Information Systems (001-026-2210-7005) 20) CIS - Personal Computer Rent/ Maintenance (001-026-2210-7007) 21) city Information Systems (001-028-2111-7005) 22) CIS - Personal Computer Rent/ Maintenance (001-028-2111-7007) 23) Fleet Management (001-050-3112-7025) 24) Fleet Management (001-050-3113-7025) 25) City Information Systems (001-050-3114-7005) 26) Fleet Management (001-050-3114-7025) 27) City Information Systems (001-050-3211-7005 28) Fleet Management (001-050-3211-7025 29) Fleet Management (001-050-3212-7025 30) Fleet Management (001-050-3213-7025 31) Fleet Management (001-050-3214-7025 32) City Information Systems (001-050-3520-7005 33) Fleet Management (001-050-3520-7025 34) City Information Systems (001-050-3521-7005 $( 9,323) 733 149,061 ( 12,202) ( 2,252) 11,386 55,736 2,309 21,809 ( 569) 11,890 1,549 5,086 73,302 ( 39,562) ( 2,783) 3,636 ( 2,686) ( 3,306) 20,617 ( 3,373) 1,151 ( 5,461) (11,810) 35) Fleet Management (001-050-3530-7025) 36) CIS - Personal Computer Rent/ Maintenance (001-050-4130-7007) 37) Fleet Management (001-050-4130-7025) 38) city Information Systems (001-052-3410-7005) 39) CIS - Personal Computer Rent/ Maintenance (001-052-3410-7007) 40) Fleet Management (001-052-3410-7025) 41) city Information Systems (001-052-4110-7005) 42) Fleet Management (001-052-4110-7025 43) Fleet Management (001-052-4140-7025 44) Fleet Management (001-052-4160-7025 45) city Information Systems (001-052-4210-7005 46) Fleet Management (001-052-4210-7025 47) Fleet Management (001-052-4211-7025 48) City Information Systems (001-052-4310-7005 49) CIS - Personal Computer Rent/ Maintenance (001-052-4310-7007) 50) Fleet Management (001-052-4310-7025) 51) City Information Systems (001-052-4330-7005) 52) Fleet Management (001-052-4330-7025) 53) Fleet Management (001-052-4340-7025) 54) city Information Systems (001-052-7110-7005) 55) Fleet Management (001-052-7110-7025) 56) City Information Systems (001-052-8110-7005) 57) Fleet Management 58) Fleet Management 59) Fleet Management (001-052-8110-7025) (001-054-3320-7025) (001-054-3350-7025) $ 11,513 785 1,000 ( 6,042) ( 2,120) ( 5,372) 3,918 ( 12,094) ( 2,000) 22,381 1,075 ( 65,325) 13,711 1,830 2,519 ( 4,154) 1,104 8,109 ( 57,537) 2,113 ( 1,701) 11,443 2,969 ( 1,122) ( 3,160) 60) city Information Systems (001-054-5311-7005) 61) CIS - Personal Computer Rent/ Maintenance (001-054-5311-7007) 62) city Information Systems (001-054-7310-7005) 63) CIS - personal Computer Rent/ Maintenance (001-054-7310-7007) 64) city Information Systems (001-056-1237-7005) $( 8,743) ( 905) (39,403) 999 1,196 BE IT FURTHER ORDAINED that, an emergency existing, this ordinance shall be in effect from its passage. ATTEST: city Clerk. DEPARTMENT OF' FINANCE CITY OF ROANOKE. VA. June 12, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriations Transfer of Internal Service Funds Charges Funds The City of Roanoke's Internal Service Funds account for certain services provided to departments of the General Fund. The service providing departments within the Internal Service Funds recover their costs by charging the receiving departments. Budgeted funds for internal services are allocated in each fiscal year's budget throughout the various departments based on estimated usage. Usage usually varies from the original estimates. Each fiscal year at this time it is necessary to make appropriation transfers between several of the departments to provide sufficient funds for internal services for the remainder of the fiscal year. These transfers do not increase the original overall budget, but only reallocate amounts between departments. The attached budget ordinance will accomplish the required transfers. I recommend it for your approval. Director of Finance JDG/AHA/pac Attachments IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32512-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT Roanoke that certain Appropriations, be, to read as follows, ORDAINED by the Council of the City of sections of the 1994-95 Grant Fund and the same are hereby, amended and reordained in part: Appropriations Community Development Block Grant 1992-93 Community Development Block Grant 1993-94 Revenue Community Development Block Grant 1992-93 Community Development Block Grant 1993-94 1) Fees for Professional Services 2) Expendable Equipment <$500 3) Fleet Management 4) Gainsboro Professional Park 5) Housing Marketing 6) Vacant Lot Homesteading 7) Private Loan Program 8) Gainsboro Enhancement Rehabilitation (1-20) .... (21-40)... (41) ...... (42) ...... (035-092-9215-2010) $( 3,959) (035-092-9215-2035) ( 841) (035-092-9218-7025) ( 921) (035-092-9220-5011) (38,513) (035-092-9220-5103) ( 6,210) (035-092-9220-5104) (20,000) (035-092-9220-5105) ( 1,854) (035-092-9220-5109) ( 7,664) $2,384,256 3,121,708 $2,384,256 3,121,708 9) L/M Housing Downpayment Assistance 10) Self-Help Manuals 11) Gainsboro Professional Park 12) First Street- (035-092-9220-5216) (035-092-9225-5196) (035-092-9230-5011) (Henry Street) (035-092-9230-5144) 13) Shaffers Crossing(035-092-9230-5145) 14) Henry Street- City (035-092-9230-5156) 15) Trompeter Brothers Rehabilitation (035-092-9230-5266 16) Westend Sidewalks (035-092-9237-5023 17) Minority Business Network (035-092-9237-5165) 18) Downtown Facade Grants (035-092-9237-5201) 19) Stabilize Old First Baptist (035-092-9237-5215) 20) Operation Bootstrap Administration (035-092-9238-5212) 21) Fees for Professional Services (035-093-9315-2010) 22) Expendable Equipment <$500 (035-093-9315-2035) (035-093-9318-7025) (035-093-9320-5011) (035-093-9320-5103) (035-093-9320-5104) (035-093-9320-5105) (035-039-9320-5109) 23) Fleet Management 24) Gainsboro Professional Park 25) Housing Marketing 26) Vacant Lot Homesteading 27) Private Loan Program 28) Gainsboro Enhancement Rehabilitation 29) L/M Housing Downpayment Assistance 30) Self-Help Manuals (035-093-9320-5216) (035-093-9325-5196) $ 5,000) 4,563) 15,000) 2,322) 6,812) 462) 97,499) 10,733) ( 1,500) ( 5,000) ( 12,009) ( 3,285) 3,959 841 921 38,513 6,210 20,000 1,854 7,664 5,000 4,563 31) Gainsboro Professional Park 32) First Street (Henry Street) 33) Shaffers Crossing 34) Henry Street- City 35) Trompeter Brothers Rehabilitation 36) Westend Sidewalks 37) Minority Business Network 38) Downtown Facade Grants 39) Stabilize Old First Baptist 40) Operation Boot- Strap Administration 41) CDBG Entitlement B92MC510020 42) CDBG Carryover- 1993 (035-093-9330-5011 (035-093-9330-5144 (035-093-9330-5145 (035-093-9330-5156 (035-093-9330-5266 (035-093-9337-5023 (035-093-9337-5165) (035-093-9337-5201) (035-093-9337-5215) (035-093-9338-5212) (035-035-1234-9301) (035-035-1234-9423) $ 15,000 2,322 6,812 462 97,499 10,733 1,500 5,000 12,009 3,285 (244,147) 244,147 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this city Clerk. June 12, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Closeout of Community Development Block Grant Year (B-92-MC-51-0020) The Community Development Block Grant program is accounted for on the City's financial records by program year. Three years are currently appropriated. HUD allows localities to determine the number of CDBG program years to retain on their records. Reprogramming these funds allows the City to maintain a minimum number of program years on its records. The earliest Community Development Block Grant year (B-92-MC-51-0020) may be closed by reprogramming the unspent funds in this program year to the next subsequent program year, (B-93- MC-51-0020). These unspent funds totaling $244,147 will be appropriated to the same activities for which they are currently appropriated. Recommendations: Transfer unspent funds of $ 244,147 to Community Development Block Grant year B-93-MC-51 -0020 as shown on the accompanying budget ordinance. · Close Community Development Block Grant year B-92-MC-51-0020. JDG/ICF/pac Attachments Director of Finance c: Ila Farris, Senior Accountant MARY F. PARKER, CMC/AAE Cit~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #27-60 Larry G. Conner, Sr., President Aaron J. Conner General Contractor, Inc. P. O. Box 6068 Roanoke, Virginia 24017 David R. Conner, Vice-President E. C. Pace Co., Inc. P. O. Box 12685 Roanoke, Virginia 24027 Wayne A. Dixon, President Dixon Contracting, Inc. P. O. Box 108 Roanoke, Virginia 24090 Philip V. Prillaman, President Prillaman & Pace, Inc. P. O. Drawer 4667 Martinsville, Virginia 24112 John R. Costin, President R & G Construction Co. P. O. Box 5524 Charlotte, North Carolina 28225 Gentlemen: I am enclosing copy of Ordinance No. 32514-061295 accepting the bid of J. P. Turner and Bros., Inc., for construction of Lick Run Sewer Replacement, Project LR-5, in the amount of $246,055.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32514-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #27-60 Don Dye Vice-President J. P. Turner and Bros., Inc. P. O. Box 20041 Roanoke, Virginia 24018 Dear Mr. Dye: I am enclosing copy of Ordinance No. 325144361295 accepting the bid of J. P. Turner and Bros., Inc., for construction of Lick Run Sewer Replacement, Project LR-5, in the amount of $246,055.00, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32514-061295 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 12, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 12th day of June, 1995. No. 32514-061295. VIRGINIA, AN ORDINANCE accepting the bid of J. P. Turner and Brothers, Incorporated, for construction of Lick Run Sewer Replacement, Project LR-5, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE follows: 1. IT ORDAINED by the Council of the City of Roanoke as The bid of J. P. Turner and Brothers, Incorporated, made to the City in the total amount of $246,055.00 for construction of Lick Run Sewer Replacement, Project LR-5, such bid being in full compliance wtih the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contact with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. municipal ordinance shall be in In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of June, 1995. No. 32513-061295. AN ORDINANCE to amend and reordain certain sections of the 1994-95 Sewage Treatment Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1994-95 Sewage Treatment Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDronriations Capital Outlay Lick Run Replacement LR-§ (1) ..................... $ 20,409,109 276,055 Retained Earninqs Retained Earnings - Unrestricted (2) .............. 1) Appropriated from General Revenue 2) Retained Earnings Unrestricted (003-056-8418-9003) $ 276,055 (003-3336) (276,055) $ 16,085,196 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 12, 1995 Council~ Report No. 95-147 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT LICK RUN SEWER REPLACEMENT PROJECT LR-5 I concur with the Bid Committee Report recommendations relative to the above referenced project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/JGB/fm CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts & Fixed Assets Budget Administrator Manager, General Services June 12, 1995 Council Report No. 95-147 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: BID COMMITTEE REPORT LICK RUN SEWER REPLACEMENT PROJECT LR-5 I. Backqround on the subject in chronological order is as follows: LR-5 Sewer Replacement is part of the City of Roanoke's ongoing Infiltration/Inflow (1\1) program as required by Special Consent Order dated August 10, 1992. Proiect was properly advertised and bids were publicly opened and read aloud by D. Darwin Roupe, Manager of General Services, on Tuesday, May 9, 1995, for Lick Run Sewer Replacement Project LR-5. Six (6) bids were received with J. P. Turner and Brothers, Incorporated, submitting the Iow bid in the amount of $246,055.00. Sewer Replacement Proiect LR-5 will reduce the groundwater infiltration into the sewer system. II. Current situation is as follows: A. Sewer replacement proiect has been bid and now needs to be constructed. B. Project consists primarily of replacinq 2,800 feet of sewer line along its existing alignment and profile and restoring all disturbed areas to a satisfactory condition. The project is located within the Fairland Lakes area. III. Issues in order of importance are as follows: A. Cost B. Funding Honorable Mayor & Members of City Council BID COMMITTEE REPORT LICK RUN SEWER REPLACEMENT LR-5 June 12, 1995 2of3 IV, Alternatives in order of feasibility are as follows: Authorize the City Manager to execute a unit price contract in a form approved by the City Attorney, with J. P. Turner and Brothers, Incorporated, in the amount of $246,055.00 with 150 calendar days for completion with a project contingency of $25,000.00 and $5,000.00 for interfund billing for contract administration and inspection. Cost is 9.8% higher than the Engineer's estimate but was competitively bid and is considered reasonable. Fundinq is available in the Sewer Fund Retained Earnings account. Do not authorize the City Manaqer to execute a contract with J. P. Turner and Brothers, Incorporated. 1. Cost would be based on future bids. Funding would remain in the Sewer Fund Retained Earnings Account. V. Recommendation is as follows: City Council concur in Alternative "A" and take the following actions: Authorize the City Manager to execute a unit price contract with J. P. Turner and Brothers, Incorporated, for the Lick Run Sewer Replacement Project LR-5 in the amount of 9246,055.00 and authorize a project contingency of 925,000.00 and 95,000.00 for interfund billing for contract administration and inspection. Appropriate 9276,055.00 from Sewer Fund Retained Earnings to a new account to be established by the Director of Finance in the Sewer Fund called Lick Run Replacement LR-5. C. Reject the other bids received. WRH/JGB/fm Attachment: Tabulation of Bids Honorable Mayor & Members of City Council BID COMMITTEE REPORT LICK RUN SEWER REPLACEMENT LR-5 June 12, 1995 3of3 CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operation City Engineer Assistant to the City Manager for Community Relations Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services TABULATION OF BIDS LICK RUN SEWER REPLACEMENT PROJECT LR-5 Bids were opened in General Services on Tuesday, May 9, 1995, at 2:00 p.m. BIDDER BID BOND AMOUNT J. P. Turner and Brothers, Incorporated Yes $246,055.00 Prillaman & Pace, Inc. Yes $303,271.00 Dixon Contracting, Inc. Yes $307,942.00 Aaron J. Conner, General Contractor, Inc. Yes $342,861.55 R&G Construction Company Yes $395,112.00 E. C. Pace Company, Inc. Yes $412,442.00 Estimated Cost: $221,922.00 Mattern & Craig, Inc. Office of City Engineer 701 First Street, S.W. Roanoke, Virginia Roanoke, Virginia 24016 June 12, 1995 June 12, 1995 Council Report No. 95-147 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT LICK RUN SEWER REPLACEMENT PROJECT LR-5 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, William White, Sr., C~airman ~/o'h n- H.' Parrott Kit B. Kiser es M. Huffin~ L~' WW/JGB/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, General Services MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #51 Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Layman: I am enclosing copy of Ordinance No. 32492-061295 rezoning three tracts of land located on the north side of Maddock Avenue, N. W., described as Official Tax Nos. 3080812, 3080813 and 3080814, from RM-1, Residential Multi-Family, Low Density District, to C-2, General Commercial District, as more fully set forth in an amended petition filed in the City Clerk's Office on April 18, 1995. Ordinance No. 32492-061295 was adopted by the Council of the City of Roanoke on first reading on Monday, May 22, 1995, also adopted by the Council on second reading on Monday, June 12, 1995, and will taketeffect ten days following the date of its second reading. / Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Daniel F. Layman, Jr. June 13,1995 Page 2 pc: Mr. and Mrs. B. J. Webb, 3433 Frontier Road, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Julian C. Doss, 134 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Richard P. Michura, 2600 Tintop School Road, Mechanicsville, Maryland 20659 Mr. and Mrs. Milton Edelman, 108 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Johnnie L. Hicks, 1 !2 Noble Avenue, N. E, Roanoke, Virginia 24012 Ms. Omega J. Wood, 120 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Mark Diprosperis, 103 Noble Avenue, N. E., Roanoke, Virginia 24012 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marries, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1995. No. 32492-061295. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 308, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City. WHEREAS, Berglund Chevrolet, Inc., has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial District; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on May 8, 1995, after due and timely notice thereof as required by S36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearings, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 308 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: Three tracts of land located on the north side of Maddock Avenue, N.W., and designated on Sheet No. 308 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 3080812, 3080813 and 3080814, be, and are hereby rezoned from RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial District, as more fully set forth in the Amended Petition, filed in the Office of the City Clerk on April 18, 1995, and that Sheet No. 308 of the Zone Map be changed in this respect. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN May 10, 1995 File f~51 Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 2403~ Daniel F. Layman, ,Jr, Mey ~ O, ~ 995 Page 2 Mr. and Mrs. Johnnie L. Hicks, 112 Noble Avenue, N. E., Roanoke, Virginia 24012 Ms. Omega J. Wood, 120 Noble Avenue, N. E., Roanoke, Virginia 240'12 Mr. end Mrs. Mark Diprospeds, 103 Nobte Avenue, N. E., Roanoke, virginia 24012 Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, virginia 24017 W. Rober~ Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney Steven J. Talevi, A~i~nt City Attorney VVillan~ N. Clry~, Ot~ o~ Real Em Valuation ~B. Kiesr, Di~, William F, Clad~ ~ Roanoke City Planning Commission May 8, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: I. Back~round: Request from Berglund Chevrolet, Inc., represented by Daniel F. Layman, Jr., attorney, that property located on Maddock Avenue, beating Official Tax Nos. 3080812-3080814, inclusive, be rezoned from RM-1, Residential Multifamily District, Low Density District, to C-2, General Commercial District. Purpose of the rezoning request is to place the subject lots into a zoning classification that would permit the expansion of the adjoining automobile dealership business onto the property. Previously rezoned lots have been utilized as an automobile storage lot. The existing single family residences will be relocated by the applicant to other residential areas within the community. B. Petition to rezone was filed on March 10, 1995. Petition was unconditional. Planning Commission and City Council approved a similar rezoning request from the applicant for two (2) lots on the north side of Maddock Avenue in May and June of 1994. Previous rezoning request for lots on Maddock and Noble Avenues were approved in 1973, 1979, 1985, 1993 and 1994. Planning Commission public hearim, was held on April 5, 1995. Mr. Dan Layman, attorney for the petitioner, summarized the application. Mr. Layman indicated that the petitioner was withdrawing from consideration for rezoning, the two lots fronting on Noble Avenue, designated as Official Tax Nos. 3080803 and 3080804. Mr. Layman said that the applicant would like to complete the closure of Maddock Avenue and rezone the remaining three lots on Maddock Avenue to commercial. In response to a question from Mr. Chfisman, Mr. Layman indicated that curb and gutter along Noble Avenue would be addressed by the City as part of the site plan review process. In response to a question from Mr. Butler, Mr. Layman Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 indicated that the two lots requested for rezoning on Noble Avenue were withdrawn in response to staffconcerns. Mr. Layman indicated that Berglund would try to acquire the remaining lots on Noble Avenue and come back to the Commission at a later date. Mr. Maflles gave the stalTreport indicating that most of the staffs concerns were related to the lots requested for rezoning on Noble Avenue. Mr. Marlles stated that staff was recommending approval of the rezoning of the three lots on Maddock Avenue. First Amended Petition to Rezone was filed on April 19, 1995, deleting the two lots on Noble Avenue from consideration. II. Issues: Zoning of the subject property is RM-1, Residential Multifamily, Low Density District. The surrounding zoning patter in the area is as follows: to the north along Noble Avenue is RM-1, Residential Multifamily, Low Density District; to the south is C-2, General Commercial District; to the east and west are a combination of RM-1 and C-2. Land use of the subject area is currently three (3) single family residences. Surrounding land uses in the area are as follows: to the north along Noble Avenue are single family residences; land uses to the east and west include the existing automobile dealership and a City fire station. Access to the property is from the two adjoining public streets, Noble and Courtland Avenues. Given the proposed development of the three lots as part of the adjoining automobile sales dealership, no traffic impacts are anticipated. Potential traffic impact from possible C-2 uses has not been determined. Neighborhood organizations are the Williamson Road Action Forum and the Williamson Road Area Business Association. The Planning Department notified both organizations in writing of the rezoning request and as of the writing of this report no comments have been received by this Department. The Planning Department has received calls from property owners expressing the following concerns: (1) possibility of noise; (2) possibility of additional access driveway onto Noble Avenue; (3) exterior lighting; and (4) landscaping and buffering of proposed use from adjacent residential neighborhood. Neighborhood concerns were addressed when the petitioner withdrew from consideration the two lots (Official Tax Nos. 3080803 and 3080804) fronting on Noble Avenue that were originally part of this rezoning request. E. Comprehensive Plan recommends that: Members of Council Page 3 1. neighborhood character and environmental quality be protected. changes in land use near residential areas be carefully evaluated and designed to conserve and enhance neighborhood quality. irrfill commercial development be encouraged on appropriate sites to minimize land use conflicts. III. Alternatives: A. City Council approve the rezoning request. Zoning of the subject property would be C-2, General Commercial District, unconditional, and the proposed use and development of the three lots as part of the adjoining automobile sales dealership would be allowed to take place. Land use would become part of the adjoining automobile dealership business. Access and traffic. Access to and from the site would be by way of Noble Avenue and Courtland Avenue. No traffic impacts are anticipated from the proposed incorporation of the three lots into the adjoining automobile sales facility. 4. Comprehensive Plan issues as set forth would be addressed. B. City Council deny the rezoning request. Zoning of the subject property would remain RM-1, Residential Multifamily, Low Density District. The proposed expansion of the adjoining commercial activity onto this property would not be allowed to occur. 2. Land use would remain the same. 3. Access and traffic would not be an issued. 4. Comt~rehensiv¢ Plan issues as set forth could be followed at a later date. Members of Council Page 4 IV. Recommendation: Planning Commission, by a vote of 5-0 (Mr. Bradshaw and Mrs. Coles absent), recommended approval of the requested rezoning, finding that the request would be consistent with the zoning pattern that has been established in the area. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission JRM:mpf attachment cc: Assistant City Attorney City Engineer Building Commissioner Attorney for the Petitioner VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE In re: Rezoning of Tracts of Land Located on the North Side of Maddock Avenue, N.E. (Bearing Official Tax Nos. 3080812, 3080813, and 3080814) , between Williamson Road and Courtland Road, from RM-1 to C-2 FIRST AMENDED PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE (1) Petitioner Berglund Chevrolet, Inc. is the owner of three (3) lots in the City of Roanoke located on the north side of Maddock Avenue, N.E. between Williamson Road and Courtland Road, bearing City of Roanoke Official Tax Nos. 3080812, 3080813, and 3080814. A portion of City Appraisal Map Sheet 308 showing these lots is attached to this petition as Exhibit A. (2) Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, petitioner requests that parcels 3080812, 3080813, and 3080814 be rezoned from RM-1, Residential Multifamily, to C-2, General Commercial District, so that petitioner may extend its motor vehicle dealership business, now conducted on nearby property, to those lots. (3) Petitioner believes that the requested rezoning will further the intent and purpose of the City's Zoning Ordinance and Comprehensive Plan by continuing the logical extension of an existing C-2 district, in accordance with intentions previously made known to the City. The three subject lots are among a small M#176648 group of lots that form a peninsula of residentially zoned land extending between a Light Manufacturing district on the west (site of the City garage) and a Commercial (C-2) district on the east, site of petitioner's existing facility. A number of lots in this same area were rezoned at petitioner's request in December 1993 and June 1994, in order to make possible the expansion of its facilities now in progress. Since that rezoning, petitioner has acquired additional lots and wishes to include them in its expanded dealership facility. (4) Squeezed as they are between industrial and commercial districts, these lots are better suited to commercial than residential use. The requested rezoning will therefore continue the logical extension of a commercial district as earlier begun, and in doing so assure the continued viability of a major business operation. (5) Attached to this petition as Exhibit B is a list of the names and addresses of the owners (other than Berglund Chevrolet and the City of Roanoke) of all lots immediately adjacent to or across a street from the property to be rezoned, together with the Official Tax Number of each lot. W~EREFORE, petitioners request that the parcels bearing City of Roanoke Official Tax Nos. 3080812, 3080813, and 3080814 be rezoned from RM-1 to C-2 in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. M#176648 2 Respectfully submitted this l~f~ day of ~ril, 1995. Daniel F. La~anUJ~ ~ Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038-4125 (703) 983-7653 Of Counsel for Petitioner M#176648 3 CLOVER NO~LE AVENU~ 457 EXHIBIT B 3080801 Mark A. and Victoria P. 103 Noble Avenue, N.E. Roanoke, VA 24012 Diprosperis M#176648 5'0 £~ ) 1979 c-2 ° ~ Public Wor.ks Service Senter I-L~J ., I I ! i ''- ,~.. 2 ' ,,i *: '~l ~l ~ lq,"]~ ,~-- -- :ro~o'l 1994- . , o ~. ~ ~ ~o ~ ~ ~ :.~ ..... ~- zi ,..0 ,oq L,], ~ ~: ~ r~oned from ~-1 to C-2 and date of rezoning. THURS"tON ~ss~ MAP B 11 ~ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 24, 1995 File #51 SANDRA H. EAKIN Deputy City Clerk Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Layman: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 8, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Berglund Chevrolet, Inc., that three tracts of land located on the north side of Maddock Avenue, N. W., described as Official Tax Nos. 3080812, 3080813 and 3080814, be rezoned from RM-1, Residential Multi-Family, Low Density District, to C-2, General Commercial District. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request for rezoning. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. It will be necessary for you or a representative to be present at the May 8 public headng. Failure to appear could result in a deferral of the request for rezoning until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Daniel F. Layman, Jr. April 24, 1995 Page 2 pc; Mr. and Mrs. B. J. Webb, 3433 Frontier Road, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Julian C. Doss, 134 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Richard P. Michura, 2600 Tintop School Road, Mechanicsville, Maryland 20659 Mr. and Mrs. Milton Edelman, 108 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Johnnie L. Hicks, 112 Noble Avenue, N. E., Roanoke, Virginia 24012 Ms. Omega J. Wood, 120 Noble Avenue, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Mark Dipmsperis, 103 Noble Avenue, N. E., Roanoke, Virginia 24012 *~D NUHBER - 42190072 PUBLISHER'S FEE - DANIEL F LAYHAN 10 S JEFFERSON ST SUITE 1400 PO GOX 14125 ROANOKE VA 24038 STATE OF VIRGINIA CITY OF ROANOK~ AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION IS PUBLISHER OF THE ROANOKE TIMES & WORLD-NEWS, A DAILY NEWSPAPER PUaLISHED IN ROANOKE, IN THE STAT[ OF VIRG[NIA~ DO CERTIFY THAT THE ANNEXED NOTICE WAS PUbLISHEO IN SAID NEWSPAPERS ON THE FOLLOWING DATES 04/21/95 HORNING 04/28/95 MORNING WITNESS, THIS 30T~ O/~APRIL 1995 AUTHORIZED SIGNATUR~ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, May 8, 1995, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, $.W., on the question of rezoning from RM-1, Residential, Multi-family District, to C-2, General Commercial District, the following property: Three tracts of land located on the north side of Maddock Avenue, N.W., and bearing Official Tax Nos. 3080812, 3080813 and 3080814. the parties in interest may appear the question. GIVEN under my hand this A copy of this proposal is available for public inspection in Office of the City Clerk, Room 456, Municipal Building. All on the above date and be heard on 19th day of April , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News, once on Friday, April 21, 1995, and once on Friday, April 28, 1995. Send publisher's affidavit: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Send bill to: Daniel F. Layman, Attorney P. O. Box 14125 Roanoke, Virginia 24038-4125 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 April 19, 1995 File #51 SANDRA H. EAKIN Deputy City Clerk Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Daniel F. Layman, Attorney, representing Berglund Chevrolet, Inc., requesting that three tracts of land located on the north side of Maddock Avenue, N. W., described as Official Tax Nos. 3080812, 3080813 and 3080814, be rezoned from RM-1, Residential Multi-Family District, to C-2, General Commercial District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm r/chevrolet EriC. pc: The Honorable Mayor and Members of the Roanoke City Council Daniel F. Layman, Attorney, P. O. Box 14125, Roanoke Virginia 24038-4125 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING AND CLOSURE REQUESTS: Berglund Chevrolet on Maddock and Noble Avenues, N.W. ) from RM-1 to C-2 and closure of 150 ft. pt. of Maddock )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she Secretary of the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 27th day of March, 1995, notices of a public hearing to be held on the 5th day of April, 1995, on the rezoning and closure captioned above to the owner or agent of the parcels listed below at their last known address: Owner. Agent or Occupant B. J. and Janeth M. Webb Parcel 3080805 3080806 3080718 3080711 3080712 3080713 3080714 3080715 3080801 Julian C. and Dolores M. Doss Richard P. and Catherine Michura Milton and Tille Edelman Johnnie L .and Rhonda I. Hicks Omega June Wood Mark and Victoria Diprosperis Address 3433 Frontier Road, N.W. Roanoke, VA 24012 134 Noble Avenue, N.E. Roanoke, VA 24012 2600 Tintop School Road Mechanicsville, MD 20659 108 Noble Avenue, N.E. Roanoke, VA 24012 112 Noble Avenue, N.E. Roanoke, VA 24012 120 Noble Avenue, N.E. Roanoke, VA 24012 103 Noble Avenue, N.E. Roanoke, VA 24012 'Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Viminia, this 27th day of March, 1995. //7 c' No~t ~ublic My Commission Expires: ~7 ~, /7 ~ NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCEKNi ~ · The Roanoke City Planning Commisston will hold a public heating on Wednesday, April 5, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Bel',glund Chevrolet, Inc., that property located on Maddock Avenue, bearin~ as Official Tax Nos. 3080812, 3080813 and 3080814, and property located on Noble Avenue, N.E., bearing Official Tax Nos. 3080803 and 3080804, be rezoned from RaM-l, Residential Multifaraily, Low Density District, to C-2, General Commercial District; and request from Berglund Chevrolet that a 150 foot portion of Maddock Avenue, N.W., perpendicular to Courtland Avenue and lying west of Williamson Road, N.W., be permanently vacated, discontinued and closed. A copy of said applications are available for review in the Department of Plannlng and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, March 21, 1995 and Tuesday March 28, 1995 Please bill: Daniel F. Layman, Jr. Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038-4125 (703) 983-7653 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Buildin~ 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 16, 1995 File #51 SANDRA H. EAKIN Deputy City Clerk Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I cnn enclosing copy of a petition from Dcmiel F. Layman, Attorney, representing Berglund Chevrolet, Inc., requesting that certain tracts of land located on the north side of Maddock Avenue, N. E., Official Tax Nos. 3080812, 3080813 and 3080814; and on the south side of Noble Avenue, N. E., Official Tax Nos. 3080803 and 3080804, all located between Wil[lcu*nson Road and Courtland Road, be rezoned from RM-1, Residential Multi-F~mfily District, to C-2, General Commercial District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm r/chevrolet pc: The Honorable Mayor and Members of the Roanoke City Council Daniel F. Layman, Attorney, P. O. Box 14125, Roanoke, Virginia 24038-4125 John R. Mar[les, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Admin/strator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney VIRGINIA: ~ IN THE COUNCIL OF THE CITY OF ROANOKE In re: Rezoning of Tracts of Land Located on the North Side of Maddock Avenue, N.E. (Bearing Official Tax Nos. 3080812, 3080813, and 3080814), and on the South Side of Noble Avenue, N.E. (Bearing Official Tax Nos. 3080803 and 3080804), all between Williamson Road and PETITION Courtland Road, from RM-1 to TO REZONE C-2 TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE (1) Petitioner Berglund Chevrolet, Inc. is the owner or contract purchaser of three (3) lots in the City of Roanoke located on the north side of Maddock Avenue, N.E. between Williamson Road and Courtland Road, bearing City of Roanoke Official Tax Nos. 3080812, 3080813, and 3080814, and of two (2) lots located on the south side of Noble Avenue, N.E., also between Williamson Road and Courtland Road, bearing Official Tax Nos. 3080803 and 3080804. A portion of City Appraisal Map Sheet 308 showing these lots is attached to this petition as Exhibit A. (2) Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, petitioner requests that parcels 3080812, 3080813, 3080814, 3080803, and 3080804, be rezoned from RM-1, Residential Multifamily, to C-2, General Commercial District, so that petitioner may extend its motor vehicle M#176648 dealership business, now conducted on nearby property, to those lots. (3) Petitioner believes that the requested rezoning will further the intent and purpose of the City's Zoning Ordinance and Comprehensive Plan by continuing the logical extension of an existing C-2 district, in accordance with intentions previously made known to the City. The five subject lots are among a small group of lots that form a peninsula of residentially zoned land extending between a Light Manufacturing district on the west (site of the City garage) and a Commercial (C-2) district on the east, site of petitioner's existing facility. A number of lots in this same area were rezoned at petitioner's request in December 1993 and June 1994, in order to make possible the expansion of its facilities now in progress. Since that rezoning, petitioner has acquired additional lots and wishes to include them in its expanded dealership facility. Petitioner is advised that Mr. and Mrs. Bo J. Webb, who own parcels 3080805 and 3080806 lying between lots owned by petitioner, do not wish to have their lots rezoned at this time but have no objection to having commercially-zoned lots on both sides of these. (4) Squeezed as they are between industrial and commercial districts, these lots are better suited to commercial than residential use. The requested rezoning will therefore continue the logical extension of a commercial district as earlier begun, and in doing so assure the continued viability of a major business operation. M#176648 2 (5) Attached to this petition as Exhibit B is a list of the names and addresses of the owners (other than Berglund Chevrolet) of all lots immediately adjacent to or across a street from the property to be rezoned, together with the Official Tax Number of each lot. WHEREFORE, petitioners request that the parcels bearing City of Roanoke Official Tax Nos. 3080812, 3080813, 3080814, 3080803, and 3080804 be rezoned from RM-1 to C-2 in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this l~day of March, 1995. BER~D// CHEVROLE~ IN~f~ ~/- %ts Pre~ide~ / iel F. Layman, J~Y. ~' Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038-4125 (703) 983-7653 Of Counsel for Petitioner M#176648 3 WILLIAMSON -- -- COURTLAND WAYNE -® LdKE~S- STREET 3080716 3080717 3080805 3080806 3080718 3080711 3080712 3080713 3080714 3080715 3080801 EXHIBIT B A. E. and Anna M. Humphreys 126 Noble Avenue, N.W. Roanoke, Va 24012 B. J. and Janeth M. Webb 3433 Frontier Road, N.W. Roanoke, VA 24012 Julian C. and Dolores M. c/o Mike Doss 134 Noble Avenue, N.E. Roanoke, VA 24012 Doss Richard P. and Catherine P. Michura [address unknown] Milton and Tillie B. Edelman 108 Noble Avenue, N.E. Roanoke, VA 24012 Johnnie L. and Rhonda I. Hicks [address unknown] Omega June Wood 120 Noble Avenue, N.E. Roanoke, VA 24012 Mark A. and Victoria Po 103 Noble Avenue, N.Eo Roanoke, VA 24012 Diprosperis M#176648 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, SW., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254l SANDRA H. EAKIN Deputy Ci y Cerk June 13, 1995 File #514 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am enclosing copy of Ordinance No. 32493-061295, for proper recordation in your office, permanently vacating, discontinuing and closing a 150-foot section of Maddock Avenue, N. W., extending in a westerly direction from Williamson Road, located between lots bearing Official Tax Nos. 3080901, 3080903, 3080812 and 3080814. Ordinance No. 32493-061295 was adopted by the Council of the City of Roanoke on first reading on Monday, May 22, 1995, also adopted by the Council on second reading on Monday, June 12, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/~E City Clerk MFP:sm El'lC. pc: Daniel F. Layman, Jr., Attorney, P. O. Box 14125, Roanoke, Virginia 24038 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk June 13, 1995 File #514 Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 24038 Dear Mr. Layman: I am enclosing copy of Ordinance No. 32493-061295 permanently vacating, discontinuing and closing a 150-foot section of Maddock Avenue, N. W., extending in a westerly direction from Wdliamson Road, located between lots bearing Official Tax Nos. 3080901, 3080903, 3080812 and 3080814. Ordinance No. 32493-061295 was adopted by the Council of the City of Roanoke on first reading on Monday, May 22, 1995, also adopted by the Council on second reading on Monday, June 12, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Carolyn Hayes-Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of June, 1995. NO. 32493-061295. AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, Berglund Chevrolet, Inc., filed an application to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by S30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held on said application by the City Council on May 8, 1995, after due and timely notice thereof as required by S30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the foregoing, the Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That certain 150' portion of Maddock Avenue, N.W., extending in a westerly direction from Williamson Road, N.W., between Official Tax Nos. 3080901, 3080903, 3080812 and 3080814, be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's submitting to the City, receiving approval of, and recording a subdivision plat, 2 providing for the disposition of the land within the right-of-way, to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivision, of the City Code, and providing for the retention of appropriate easements, together with the right of public passage over the same, repair and general maintenance exist within said right-of-way; for the purpose of construction, of any and all utilities that may submitting and receiving approval of a comprehensive development plan providing thereon for all landscaping buffers and screening areas as may be required by the City to establish and maintain an appropriate separation between the commercial and residential land uses in the immediate area; submitting a subdivider's agreement in a form acceptable to the City Attorney, and a performance guarantee in an amount deemed sufficient by the Agent to the Planning Commission to provide for the installation of all landscaping and drainage improvements as may be required by the proposed development plan; and in the event these conditions have not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within twelve (12) months from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FINALLY ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of Berglund Chevrolet, Inc., and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk May 10, 1995 File ~t514 Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 24038-4125 Daniel F. Laym~n, Jr. May 10, 1995 Page 2 Willard N. Claytor, Director of Real Estate Valuation Kathy Brickey, Appraiser Aide, Real Estate Valuation Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Worka Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner John R. Marlles, Agent, City Planning Commi~eion Marthe P. Franklin, Secretary, City Planning ~ Roanoke City Planning Commission May 8, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from Berglund Chevrolet, Inc., represented by Daniel F. Layman, Ir., Attorney, to close and vacate a 150' section of Maddock Avenue, N.W. I. Background: Aoolicant. Ber~,lund Chevrolet, Inc., is an automobile dealership located at 1825 Williamson Road, N.W. Over the course of the past 20 years, Berglund, as a major commercial enterprise, has been expanding its operations in the Williamson Road area. Ext~ansion over the past 10 years has been moving in a southeasterly direction from the rear of Bergiund's principal building at 1824 Williamson Road toward Courtland Avenue, N.W. Residential district (RM-1) is located in this area, bounded by Noble Avenue on the north, Thurston Avenue on the south, and Courtland Avenue on the west. Land acquisition and expansion by Berglund has reduced this narrow corridor of residential uses to 5 lots and dwellings (see attached Map A). Land uses in the area shown on Map A as blocks C and D have been in a steady state of transition for a number of years. Maddock Avenue. N.W. originally extended from Williamson Road to Courtland Avenue, N.W. Berglund expansion has requested the closure of this street in separate segments. City Council has previously adopted 3 seoarate ordinances effecting the closure of a total of 575 feet of Maddock Avenue. Maddock Avenue, N.W., currently extends in an easterly direction from Courtland Avenue, N.W., for a limited distance of 150' (see attached Map A). Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 II. Current Situation: III. Residential district fronting on Maddock Avenue consists of 5 single family lots and dwellings. Applicant has acquired and now owns all of the existing residential properties on the remaining section of Maddock Avenue, N.W. Aoplicant has also submitted a request to the City for the rezoning of this narrowly compressed residential district on Maddock Avenue. Comprehensive development plan. subdivision plat and appropriate bonds have been submitted and filed with the City as required by the city's land development regulations. Issues: A. B. C. D. E. F. Conditions set bv previous rezonings and street closures require extensive landscaping buffers to enhance the separation of commercial and residential land uses in the area (see attached Map B). Planning Commission public hearing was held on April 5, 1995. There was no one present in support of or in opposition to the request. Neighborhood impact. Traffic impact. Utilities within the public right-of-way. Creation ora dead-end street. Land use. Relationship to the comprehensive plan. Alternatives: A. ADorove the applicant's r~qo0sl[ to close and vacate the described section of Maddock Avenue, N.W., subject to certain conditions outlined in Section V. of this report. 1. Neighborhood impact: Members of Council Page 3 a. Applicant now owns all of the residential lots on Maddock Avenue. The remaining 3 houses will be moved to lots on other residential streets in the Williamson Road area. b. Closure of remaining section of Maddock Avenue will not adversely affect any other property in the area. 2. Traffic impact: Closure will have no effect on traffic in the area. 3. Utilities within the public right-of-way. a. City has utilities within the right-of-way. b. C & P Telephone Company has facilities within the right-of-way. c. Appropriate easements for those utilities and facilities will be retained. 4. Creation ora dead-end street: Closure will not create a dead-end street. 5. Land use: a. All properties abutting the section of Maddock Avenue to be vacated will be combined to provide appropriate and required street frontage. b. Development plan will be required to provide all landscaping and screening buffer areas. 6. Relationship to the comprehensive plan: a. Expansion of this commercial area from Williamson Road to merge with the Light Manufacturing (LM) district on the west side of Courtland Avenue would be consistent with the intent of the comprehensive plan. b. The comprehensive plan provides for and encourages the appropriate separation of incompatible land uses. Maintaining this limited street section with 3 residential lots, between two large and more intensive land uses (C-2 and LM) would be inconsistent with the comprehensive plan. Deny the applicant's request to close and vacate the described section of Maddock Avenue, N.W. Members of Council Page 4 1. Neighborhood impact would not be an issue. 2. Traffic impact would not be an issue. 3. Utilities within the public right-of-way would not be an issue. 4. Creation of a dead-end street would not be an issue. 5. Land use would not be an issue. 6. Relationship to the comprehensive plan: Denial would be inconsistent with the intent of the comprehensive plan. City would retain a section of public street for future maintenance to serve 3 lots that are owned by a single commercial entity. V. Recommendation: Planning Commission, by a vote of 5-0 (Mrs. Coles and Mr. Bradshaw absent) recommended that City Council approve the applicant's request to close and vacate the described section of Maddock Avenue, N.W., subject to the following conditions: The applicant shall submit to the City for its review and approve, receive approval of, and record with the Clerk of Circuit Court, a subdivision plat with said plat providing thereon for the following: The combination of all properties that would otherwise be landlocked by the requested closure or otherwise disposing of the land within the right- of- way to be vacated in a manner consistent with law. The retention of appropriate easements together with the right-of-public passage over the same, for surface and subsurface installation and maintenance of any and all existing utilities that may be located within the public right-of-way. The applicant shall submit to the City and receive approval of a comprehensive development plan providing thereon for all landscaping buffers and screening areas as may be required by the City to establish and maintain an appropriate separation between the commercial and residential land uses in the immediate area. Members of Council Page 5 C The applicant shall submit to the City, a subdivider's agreement in a form acceptable to the City Attorney, and a performance guarantee in an amount deemed sufficient by the Agent to the Planning Commission to provide for the installation of all landscaping and drainage improvements as may be required by the proposed development plan. If the above conditions have not been met within a period of 12 months from the date of the adoption of the ordinance providing for the closure of the subject right-of-way, then said ordinance shall become null and void with no further action by City Council being necessary. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission JRM:mpf attachment cc: Assistant City Attorney City Engineer Building Commissioner Agent for the Petitioner MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 M~ch 16, 1995 SANDRA H. EAKIN Deputy Cit~ Clerk File #514 Carolyn Hayes-Coles, Chcdrperson City Plmming Commission 1501 Cove Road, N. W. Rocmoke, Virginia 24017 MiR P~O DEPART,~-hl C, COMMUNITY Dec~ Ms. Coles: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as ~m~ended, I am enclosing copy of an application from Daniel F. Layman, Jr., Attorney, representing Berglund Chevrolet, Inc., requesting that a 150 foot portion of Maddeck Avenue, N.W., west of Willi~unson Road, located between lots bearing Official Tax Nos. 3080901 and 3080903 on the south and Official Tax Nos. 3080812 and 3080814 on the north, be permanently vacated, discontinued and closed. Sincerely, Mcnqr F. Parker, CMC/AAE City Clerk MFP:sm a/berglund The Honorable Mayor and Members of the Roanoke City Council Daniel F. Layman, Jr., Attorney, P. O. Box 14125, Roanoke, Virginia 24038 ~R. Marlles, Agent, City Planning Commission a P. Frcnnkliu, Secretary, City Planning Commission Ronald H. Miller, Building Cornm/ssioner Steven J. Talevi, Assistant City Attorney VIRGINIA: IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE APPLICATION OF BERGLUND CHEVROLET, INC. FOR VACATION OF A 150-FOOT PORTION OF MADDOCK AVENUE, N.W., WEST OF WILLIAMSON ROAD, N.W. TO: The Honorable Mayor and Members of City Council (1) Berglund Chevrolet, Inc. ("Petitioner") applies to have a portion of Maddock Avenue, N.W., in the City of Roanoke, Virginia, permanently vacated, discontinued, and closed pursuant to Section 15.1-364, Code of Virginia, and Section 30-14, Code of the City of Roanoke (1979), both as amended. The portion of Maddock Avenue to be closed lies adjacent to and west of the portions of Maddock Avenue (totalling 575 feet) closed by City Council in February, April and December 1993, and lies between the lots bearing City of Roanoke Official Tax Nos. 3080901 and 3080903 on the south and 3080812 and 3080814 on the north. It is shown cross-hatched on the copy of a portion of City of Roanoke Appraisal Map Sheet 308 attached to this Application as Exhibit A. This application would, if approved, complete the closure of Maddock Avenue between Williamson Road and Courtland Road. (2) Petitioner has recently acquired the lot designated by Official Tax No. 3080814, already owned those designated by Official Tax Nos. 3080901, 3080902, and 3080903, and has M#137237 contracts to purchase the lots designated by Official Tax Nos. 3080812 and 3080813. Petitioner would accordingly now like to incorporate the 150-foot remainder of Maddock Avenue into its commercial development between williamson and Courtland Roads, as there will be no property owners other than Petitioner along Maddock and therefore no further need for any portion of Maddock to remain available for public use. (3) Following closing of the transactions by which Petitioner will acquire lots 3080812 and 3080813, expected to occur by the end of March 1995, there will be no property owners other than Petitioner affected by the requested street closing. For that reason, no list of adjacent property owners is attached to this-application. WHEREFORE, Berglund Chevrolet, Inc. respectfully requests that the above-described portion of Maddock Avenue, N.W., be vacated, discontinued and closed by the Council of the City of Roanoke in accordance with Section 15.1-364, Code of Virginia, and Section 30-14, Code of the City of Roanoke, both as amended to date. Date: March 10, 1995 Daniel F. Laym~ Woods, Rogers & Hazlegrove P. O. Box 14125 Roanoke, VA 24038 (703) 983-7653 Counsel for Petitioner Respectfully, M#137237 2 J :- ...... .':; ....... fiOAD WAYN[ ~ HOLLE YI, ~ ROAD :. : ' .'~, ,~_-. . ~. ,., .,,, ": - '.~.:' ,' /' .: Williamson Road Berllitmd Che~Toiet Landscaping Che~Toiet 1st Closure 2nd Closure 3rd Closure ~ current '~-1 ~' Request ~- ' ~C-2~ Courtland Avenue 1979 -1 1985 MAP B I IrC~ and date of rezoning. TNURSTON Public ,'i : i-.- $,_ _ ' - tm: %' ' ~1 - $o50'1 ~' - ~! 21 ~,~ 1973 Wot ~ ..... ,1 ~l ~1 . MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue~ S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk April 24, 1995 File #514 Daniel F. Layman, Jr., Attorney P. O. Box 14125 Roanoke, Virginia 24038 Dear Mr. Layman: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 8, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Berglund Chevrolet, Inc., that a 150-foot section of Maddock Avenue, N. W., extending in a westerly direction from Williamson Road, located between lots bearing Official Tax Nos. 3080901, 3080903, 3080812 and 3080814, be permanently vacated, discontinued and closed. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the matter. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. It will be neceasary for you or a repreaentative to be present at. the May 8 public heating. Failure to appear could reault in a deferral of the requeat until a later date. Sin~rely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. ,qD NURSER - 42189852 PUSLISHER*S FE~ - DANIEL F LAY~IAN 10 S JEFFERSON ST SUITE 1400 PO BOX 14125 ROANOKE VA 24035 STATE OF VIRGINIA CITY OF ROANOKE AFFIDAVIT OF PUBLICATION I, (THE UNDERSIGNED) AN AUTHORIZED REPRESENTATIVE OF THE TIMES-WORLD COR- PORATION, WHICH CORPORATION tS PUBLISHER OF THE ROANOKE TIMES ~ WORLD-NEWS, A DAILY NEWSPAPER PUBLISHED IN ROANOKE~ IN THE STATE OF VIRGINIA~ DO CERTIFY THAT THE ANNEXED NOTICE wAS PUBLISHED IN SAID NEWSPAPERS ON TH~ FOLLOWING DATES 04/21/~5 MORNING 04/28/95 MORNING WITNESS, THIS 30TH OAY OF APRIL 1995 AUTHORIZED SIGNATURE NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Monday, May 8, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently abandon, vacate, discontinue and close the following public right- of-way: A 150-foot section of Maddock Avenue, N.W., extending in a westerly direction from Williamson Road, N.W., between Official Tax Nos. 3080901, 3080903, 3080812 and 3080814. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 19th day of April , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News. once on Friday, April 21, 1995, and once on Friday, April 28, 1995. Send publisher's affidavit: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Daniel F. Layman, Attorney P. O. Box 14125 Roanoke, Virginia 24038-4125 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 March 16, 1995 File #514 SANDRA H. EAKIN Deputy City Clerk Carolyn Hayes-Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: ' - ' City streets or alleys; fees Pursuant to Section 30-14, Procedure for altenng or vacating therefor, of the Code of the City of Rognoke (1979), as ~unended, I am enclosing copy of an applicc~don from Daniel F. Layman, Jr., Attorney, representing Berglund Chevrolet, Inc., requesting that a 150 foot portion of Maddock Avenue, N.W., west of Willi~unson Road, located between lots bearing Official Tax Nos. 3080901 and 3080903 on the south and Official Tax Nos. 3080812 and 3080814 on the north, be permanently vacated, discontinued and closed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm a/berglund The Honorable Mayor and Members of the Rocmoke City Council Daniel F. Lalrrnan, Jr., Attorney, P. O. Box 14125, Roanoke, Virginia 24038 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney