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HomeMy WebLinkAboutCouncil Actions 07-06-95 SpMtg32553 SPECIAL SESSION ROANOKE CITY COUNCIL CITY COUNCIL CHAMBER July 6, 1995 1:00 p.m. AGENDA FOR THE COUNCIL Call to Order. Council Member Wyatt was absent. 2. Roll Call. 3. Statement of Purpose. Mayor Bowers. A report of the City Manager with regard to the June 28 flooding in the Garden City area of the City. Adopted Resolution No. 32553-070695. (6-0) 5. Adjournment. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 July 5, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, I am calling a special meeting of Council on Thursday, July 6, 1995, at 1:00 p.m., in the Roanoke City Council Chamber, for the purpose of ratifying the declaration of local emergency by the City Manager on June 29, 1995, at 12:01 a.m., as a result of the recent flooding in the Garden City area. Sincerely, David A. Bowers, Mayor City of Roanoke DAB/eac Attachment cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Robert H. Bird, Municipal Auditor Willard N. Claytor, Director of Real Estate Valuation Kit B. Kiser, Director of Utilities and Operations Wanda B. Reed, Manager, Emergency Services Diane S. Akers, Budget Administrator DAVID A. BOWERS Mayor CITY OF ROANOKE OffICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 July 5, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Pursuant to Section 10, Meetings of Council, of the Roanoke City Charter, I am calling a special meeting of Council on Thursday, July 6, 1995, at 1:00 p.m., in the Roanoke City Council Chamber, for the purpose of ratifying the declaration of local emergency by the City Manager on June 29, 1995, at 12:01 a.m., as a result of the recent flooding in the Garden City area. Sincerely, David A. Bowers, Mayor City of Roanoke DAB/eac Attachment cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk Robert H. Bird, Municipal Auditor Willard N. Claytor, Director of Real Estate Valuation Kit B. Kiser, Director of Utilities and Operations Wanda B. Reed, Manager, Emergency Services Diane S. Akers, Budget Administrator City Clerk's Office City of Roanoke, Virginia July 10, 1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 10, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measure that pertains to your department: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. July 10, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32553-070695 The abovereferencad measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Viroinia July 10, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measure that pertains to your department: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 10, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measure that pertains to your department: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Cle~'a Office City of Roanoke, Virginia July 10, 1995 Glenn D. Radcliffe, Director Human Resources Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. C~'y Clerk's Ot~ce City of Ro. noke, Vi~ini. July 10, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32553070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 10, 1995 Wanda L. Reed, Manager Emergency Services Roanoke, Virginia Dear Ms. Reed: I am attaching copy of the following measure that pertains to your department: Resolution No. 32553-070695 The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting held on Monday, July 6, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 July 6, 1995 SANDRA H. EAKIN Deputy City Clerk The Honorable George F. Allen Governor of Virginia P. O. Box 1397 Richmond, Virginia 23211 Dear Governor Allen: I am enclosing copy of Resolution No. 32553-070695 declaring a local emergency in the City of Roanoke as a result of dangerous flood conditions which commenced on June 28, 1995; authorizing emergency powers to the City Manager as Director of Emergency Services; authorizing the City Manager to make application for Federal and State public aid and assistance to deal with .such emergency; designating the Director of Finance as the fiscal agent for the City, and calling upon the Federal and Stats governments for assistance. Resolution No. 32553-070695 was adopted by the Council of the City of Roanoke at a special meeting held on Thursday, July 6, 1995. Sincerely yours, Mary F. Parker, CMCIAAE City Clerk MFP:gd Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1995. No. 32553-070695. A RESOLUTION declaring a local emergency; authorizing emergency powers to the City Manager as Director of Emergency Services; authorizing the City Manager to make application for Federal and State public aid and assistance to deal with such emergency; designating the Director of Finance as the fiscal agent for the City; and calling upon the Federal and State governments for assistance. WHEREAS, the Council of the City of Roanoke finds that the City has sustained dangerous fiood conditions which commenced June 28, 1995, and that, due to the floods, enormous and, as yet, incalculable property damage has been done; and WHEREAS, due to the floods, a condition of extreme peril to life and property necessitates the proclamation of the existence of an emergency; THEREFORE, BE IT RESOLVED by the Council for the City of Roanoke that: 1. The Budget Administrator is hereby authorized to execute for and in behalf of City of Roanoke, a public ca, lily established under the laws of the State of Virginia, an application (FEMA Form 90-63, Mar. 81) and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Aet (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. 2. The City of Roanoke, a public entity established under the laws of the State of Virginia, hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements primed on the reverse side of such application. 3. It is hereby proclaimed that an emergency now exists throughout the City and that such emergency has existed since June 28, 1995. 4. Such state of local emergency shall continue until this Council has adopted a resolution declaring its end. 5. During the existence of the emergency declared by this resolution, the City Manager, as Director of Emergency Services, shall have those powers, functions and duties prescribed by the Code of Virgihia, (1950), as emended, the Roanoke Charter of 1952, the Code of the City of Roanoke (1979), as emended, and the Emergency Operations Plan approved by this Council in order to further the public health, safety and welfare, address the needs of the people of the City of Roanoke and mitigate the effects of such emergency. 6. The City Manager is hereby authorized for and on behalf of the City to execute applications for Federal and State public aid and assistance as is necessary and proper to meet this emergency and to provide to Federal and State agencies for all matters relating to Federal and State disaster assistance the assurances and agreemems required by the Federal Emergency Management Agency and other agencies of State and Federal governments. 7. The Director of Finance is hereby designated as the City's fiscal agent to receive, deposit and account for Federal and State funds made available to the City to meet the emergency declared by this resolution, and the Budget Administrator is hereby designated as the City's agent for executinl~ and submitting appropriate documentation and information ragardin8 federal and state reimbursement for this emergency. 8. The Council calls upon the Federal and State governments to take steps to afford to the City of Roanoke and to the persons and business concerns and other orgas~iT~t~ions and agencies suffering injury and damage fi.om this disaster such public aid and assistance as is necessary and proper to meet this emergency. 9. The City Clerk is directed to forward an attested copy of this resolution to the Honorable George Allen, Governor of Virginia. ATTEST: City Clerk. :Office of the City Manager July 5, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of Council: The City Clerk has successfully coordinated the majority of City Council's schedule for a special meeting at 1:00 p.m. on July 6, 1995, to ratify the June 29, 1995 local declaration of emergency. Thanks to each of you for making yourself available. This letter will rescind my previous letter of July 3, 1995 calling for a special meeting of City Council for July 6, 1995 at 8:30 a.m. I look forward to seeing you at 1:00 p.m. July 6, 1995. Respectfully, City Manager WRH/dh Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerk William F. Clark, Director of Public works Kit B. Kiser, Director of Utilities and Operations Wanda B. Reed, Manager, Emergency Services Diane S. Akers, Budget Administrator Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 JUL.-03'9$1MON) 17:45 CITY MANAGERS OFFICE TEL:?03 224 5158 Roanoke, Virginia July 6, 1995 The Honorable Mayor and Members of city Council Roanoke, virginia SUBJECT: Post Incident Report June 28 Flooding Dear Mayor and Members of Council: BACKGROUND Initial weather stat-~-nt - Due to accumulated rainfall and ground saturation, the National Weather Service (NWs) issued flash flood watch beginning June 23 for the Roanoke Valley. A "watch" indicates that there is a possibility of flooding and that those in low lying areas need to be alert for rising waters. During the "watch- period, Emergency Services personnel (police, fire and MS) patrol low-lying areas, creeks and Roanoke River and report problems immediately to the Emergency Services coordinator. June 28 at 6:00 D. m.. NWS issued a. flash flood warnin~ for the City. A "warning" indicates that conditions are right and that flooding is imminent. Emergency Services Coordinator placed essential staff on emergency alert. Additional EMS staff were brought in to assist with evacuations as required. Mill Mountain area received 4.34" of rainfall between 6 u. m. a~d 9 p. m, This isolated intense thunderstorm, with ground saturation conditions, produced significant flooding in the Garden City area. Rainfall amounts recorded by the Mill Mountain gauge indicate the rain intensity approximates a 50 year return frequency storm. Rainfall between 6:15 - 7:15 p. m. measured 3.9" which exceeds a 100 year intensity. JUL-O~-lggS 17:53 .During similar time periods, all other rain gauges }n parallel water sheds registered significan{ly less than 1/2 of this 3.9" amount. This clearly indicates that the rainfall was localized over the Garden City water shed. ?83 224 3138 P.03 dUL.-O3'9$(MON) 17:48 GITY MANAGERS OFFIGE TEL:703 224 3135 P. O04 Post Incident Report June 28 Flooding Page 2 Emeroencv personnel conducted evacuation oDeratigD- of approximately 100 persons in the Garden City area immediately following. A public shelter was onengd at Ruffner Middle School on Ferncliff Avenue, N. W.; however, the shelter was not utilized. Roanoke River flood staae is 10 fes~. The river crested at 10.5 feet on June 28 without incident. A declaration of local emeroencv was declared at 12:01 a. ~, due to the extent on flood damage in the Garden City area, to enable home and business owners to potentially qualify for ~ederal assistance should a federal disaster declaration be made. A citizen hot-line was opened on Thursday, June 29 from 1 - $ p.m. for citizens to call to reDort flood damage. Reports are still being accepted from affected citizens by our Emergency Services Department. To date, 53 calls have been processed. II. CURRENT SITUATION Initial Damage Assessment estimates damage to public and private property as follows: Private Property Damage $710,000 Public Property Damage 167,000 Total $877,000 cltv crews are and will contlnue, workina overtimm in cleanup operations for the area until all debris placed at the curb are removed. 3UL-83-1995 Twenty-one 4urisdictions (6 cities. 15 counties) declare,~ ~ as a result of this flood event. 17:53 ~3 224 3138 P.IEI4 JUL.-OS'95{MON) 17:49 CITY MANAGERS OFFICE TEL:705 224 3158 P, O05 Pos~ Incident Report June 28 Flooding Page 3 Preliminary insDection~ Were made by federal teams which toured~he Garden City area on Friday, June 30 to inspect damage to public and private property. Information is being processed by state and federal teams to determine if Roanoke City will be included in presidential declaration. A Presidential declaratio~ has been received for the cities of Buena Vista and Lexington and counties of Madison, Greene and Rockbridge to date. All other jurisdiction~ are still under consideration. A presidential declaration makes localities and residents eligible for grants for temporary housing, homes repairs and serious disaster-related needs. Low interest loans also are available to help cover uninsured losses. A new etate.~nitiative is also available from Housinu and Community DeveloDment in the amount of 23 million dollars to homeowners for housing aid. Details are not yet known as to eligihility;.however, residents may b e eligible for thes~.fu~e e~en ~f Roanoke City is not included in the presm~entlal aeclaratton. A hazard mitiuation reno~ is being developed by the federal i~spection team whxchwill identify opportunities for reducing loss in the Garden City area. This report will include such items as increasing participation in flo?d insurance program and creative ways to reduce loss SUCh as flood-proofing and the possibility of relocating homes/businesses out of risk area. The importance of hazard mitigation for the Garden City area was stressed to the federal inspectors. I am hopeful that we will receive a positive report within two or three weeks outlining mitigation options and detailing ~otential grants. Once information is received, City Council and Garden City residents will be briefed. City Manager JUL-03-1995 17:53 703 PP4 3158 P,05 JUL.-OS'95(MON) 17:49 CITY MANAGERS OFFICE TEL:703 224 5138 P. O06 Po~t Incident Report June 28 Flooding Page 4 CC: Mr. William F. clark, Director Public Works Mr. Kit B. Kiser, Director Utillties and Operations Mr. George C. Snead, Director Public Safety Mr. Glenn Ratcliffe, Director Human Oevelopment Mr. Wilburn C. Dibling, Jr., City Attorney Mr. James D. Gris~o, Director o~ Finance JUL-0~-1995 17:54 70~ 224 Si~ P.06