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Home My WebLink AboutCouncil Actions 07-10-95MCCADDEN 32554 REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL CITY COUNCIL CHAMBER July 10, 1995 3:00p. m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The Invocation was delivered by The Reverend M. Dennis Herman, Pastor, Calvary Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: Public Hearings will be held at 7:00 p.m. in the City Council Chamber. The Roanoke City Council and the Roanoke County Board of Supervisors will hold a joint meeting on Tuesday, July ll, 1995, at 12:30 p.m., in the Roanoke County Administration Building, fourth floor Conference Room. SPECIAL PRESENTATIONS: State of the City Report. Mayor David A. Bowers. Proposals I - 5 were referred to the City Manager for report and recommendation to Council. File #525 e CONSENT AGENDA C-1 C-2 (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meetings of City Coune'fl held on Monday, April 3, 1995; Monday, April 10, 1995; and Monday, April 24, 1995; and the Public Interview of School Board candidates held on Thursday, April 27, 1995. RECOMMENDED ACTION: Dispense with the reading thereof and approve as recorded. A communication t~om Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: File #15-110-132 Concur in request for Council to convene in Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Courier, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. 2 C-3 C-4 C-5 C-6 A report of the City Manager requesting Council's concurrence in developing a proposal which would study the services provided by the Roanoke City and the Allegheny Health Districts to determine if certain services may be combined. RECOMMENDED ACTION: Concur in the request. File #22 A report of the City Manager with regard to the request of William W. Arnold to place a 35-foot flagpole with lights and a granite monument in Fishbum Park to honor American War Veterans of the Roanoke Valley. RECOMMENDED ACTION: Receive and file. File #67-165-169-499-518 A communication from Gene Wirt tendering his resignation as a member of the Board of Building Code Appeals, Building Maintenance Division. RECOMMENDED ACTION: Receive and file the communication and accept File #15-32-110 the resignation with regret. Qualification of Kit B. Kiser as a member of the Roanoke Regional Airport Commission for a term ending March 9, 1997. RECOMMENDED ACTION: Receive and file. File #9-15-110 REGULAR AGENDA 3. HEAR1NG OF CITIZENS UPON PUBLIC MATTERS: Request to present a petition with regard to major concerns and needs of residents of the Smnmit Hills Subdivision. Robin Murphy-Kelso, Spokesperson. (5 minutes) Ms. Murphy-Kelso addressed problems associated with inadequate drainage and gas leakage and requested installation of curbing for safety and beautification of the neighborhood. 3 The matter was referred to the City Manager and the Roanoke Neighborhood Partnership for investigation, report and recommendation, and to investigate the matter of gas leakage with appropriate officials of the Roanoke Gas Company, with a report to Council within 60 days. File #57-66-458-488 Request to address Council with regard to the June 28 flooding in the Garden City area of the City. Dennis D. Tinsley, Spokesperson. (5 minutes) Mr. Tinsley expressed appreciation to Council Members and to City staff for their assistance and requested that cleanup efforts continue in the Garden City area as expeditiously as possible. He further requested a time frame as to when certain long term needs will be addressed by the City. The matter was referred to the City Manager for a status report on the City's efforts to address immediate needs as well as long term solutions in the Garden City area. File #66-237-514 c. OTHER HEARINGS OF CITIZENS: None. 4. PETITIONS AND COMMUNICATIONS: A communication from Mayor David A. Bowers with regard to consideration of tax rehef for citizens of the City of Roanoke. Referred to 1996-97 budget study. File #60-79-132-175-178-467-525 A communication from Mayor David A. Bowers with regard to three educational proposals for Roanoke City Schools. Referred to the Roanoke City School Board for consideration. File #132-467 4 A joint communication from Mayor David A. Bowers and Vice-Mayor John S. Edwards recommending that the request of Explore Park for funding in the amount of $50,000.00 be referred to the City Manager for study, report and recommendation to Council. Referred to the City Manager for a recommendation concerning the appropriate level of funding, if any, and the manner of providing such funds, and that the City Manager be further authorized to refer the request to the Citizens Services Committee or to any other committee or office of City government for report, Council Member MeCadden voting no. File #60-318-365 5. REPORTS OF OFFICERS: a. CITY MANAGER: The Assistant City Manager advised that the City and the Roanoke Redevelopment and Housing Authority were, on this date, jointly awarded $540,000.00 to provide assistance to homeless, disabled citizens by the U. S. Department of Housing and Urban Development. File #72-178-236-353 ITEMS RECOMMENDED FOR ACTION: A report recommending that all bids received for construction of the Salem Avenue Culvert Replacement Project be rejected, and that the project be readverdsed for bids at a later date. Adopted Resolution No. 32554-071095. (7-0) File 045-183-514 A report recommending execution of Community Development Block Grant Contracts for Services with 16 agencies for the provision of public service, employment training, services to the disabled, direct economic development assistance, neighborhood improvements and planning activities. Adopted Resolution No. 32555-071095. (7-0) File#22-58-60-72-99-100-128-165-178-200-216-226-236-246- 304-319-353-467-450-472 A report recommending execution of Emergency Shelter Grant Contracts for Services with three agencies for the provision of homelessness prevention, assistance to the homeless and overnight and day shelter. Adopted Resolution No. 32556-071095. (7-0) File 072-178-226-236-350-351 A report recommending an increase in the fee charged for concealed weapons permit background investigations to $35.00, and amendment of the 1995 Fee Compendium accordingly. Adopted Resolution No. 32557-071095. (7-0) File #5-289 A report recommending endorsement of a grant application to the United States Depa~hnent of Agriculture for the Virginia Summer Food Service Program, and subsequent acceptance of the grant award, in the amount of $94,861.00. Adopted Budget Ordinance No. 32558-071095 and Resolution No. 32559-071095. (7-0) File #67-72-100-178-226-236-246-304-467 b. DIRECTOR OF FINANCE: 1. A report recommending reappropriation of outstanding encumbrances as of June 30, 1995. Adopted Budget Ordinance Nos. 32560-071095, 32561-071095, 32562-071095, 32563-071095, 32564-071095, 32565-071095, 32566-071095, 32567-071095, 32568-071095, 32569-071095, 32570-071095, 32571-071095 and 32572-071095. (7-0) File #27-44-45-192-247-258-268-299-301-331-361-467-468 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32550, on second reading, granting revocable license for the construction of a wooden deck encroaching over and into the right-of- way of 27th Street, S. W., located at the side of the residence at 2632 Wycliffe Avenue, S. W., Official Tax No. 1061209, upon certain terms and conditions. Adopted Ordinance No. 32550-071095. (7-0) File 1151-169-468 Ordinance No. 32551, on second reading, authorizing the execution of the necessary agreement between the City and Southeast Action Forum, Inc., providing for the lease of former Fire Station No. 6, and approving the renewal of a sub-lease agreement with the League of Older Americans Senior Citizens Dining Club, upon certain terms and conditions. Adopted Ordinance No. 32551-071095. (7-0) File 1170-165-243-468 Ordinance No. 32552, on second reading, authorizing the proper City officials to enter into a lease agreement between the City and Quantum Medical Business Services, Inc., for certain furnished office space located in the Municipal South Building at 215 Church Avenue, S. W., upon certain terms and conditions. Adopted Ordinance No. 32552-071095. (7-0) File 11111-209-354-373-468 MOTIONS AND MISCELLANEOUS BUSINESS: a. inquiries and/or comments by the Mayor and Members of City Council. 7 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARINGS OF CITIZENS: CERTIFICATION OF EXECUTIVE SESSION. McCadden was absent.) Reappointed the following persons: Roanoke Library_ Board Mary C. Maier B. Gayle Graves File #15-110-323 (6-0, Council Member Economic Development Commission W. Robert Herbert Brian J. Wishneff Stanley R. Hale *Charles R. Saul File #15-110-450 Roanoke Arts Commission Ann D. Masters Sherlie S. Doherty File #15-110-230 Personnel and Employment Practices Commission Stephen L. Jamison *Elizabeth M. Legg File #15-110-202 8 Citizens' Services Committee Frank W. Feather *Raleigh W. Campbell Alphonso McCain Stanley R. Hale Bernice F. Jones Glenn D. Radcliffe File #110-318 War Memorial Committee W. Robert Herbert Alfred C. Moore Sloan H. Hoopes Howard E. Musser Daniel E. Karnes File #110-518 Flood Plain Committee Lucian Y. Grove Read A. Lunsford Edgar V. Wheeler Kathy S. Hill Robert H. Bennett, Jr. Willard N. Claytor File #110-237 Mill Mountain Develo_nment Committee Ralph IL Smith Carl H. Kopitzke Betty C. Winfree L. Thompson Hanes G. Scott Shackelford Mary E. Kepley Barry L. Thomas File #67-110 Special Events Committee Beth Poff EsteHe H. McCadden Catherine Fox Samuel G. Oakey Sabrina T. Law Greg Feldmann Allen T. Wilson Michael A. Russell File #110-317 Vir~_'nia Western Commlmity College Board William R. Reid File #15-110-467 *Waived City residency requirement. Recessed meeting until 7:00 p.m. lo REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL CITY COUNCIL CHAMBER July 10, 1995 7:00p. m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. WELCOME: PUBLIC HEARINGS: A. Public hearing on the request of Trustees of First Baptist Church that a portion of a cert_ain alley located between Day Avenue and the former and now vacated Marshall Avenue, S. W., extending westerly from Franklin Road to a point at the northwesterly comer of Lot 27, Section 6, Lewis Addition, be permanently vacated, discontinued and closed. T.L. Plunkett, Jr., Attorney. Adopted Ordinance No. 32573 on first reading. (7-0) File #514 11 Bo Public hearing on the request of Soccer Stop, Inc., that a tract of land located at 2219 Franklin Road, S. W., COlltaining .48 acre, more or less, described as Official Tax No. 1150108 and a portion of Official Tax No. 1150111, be rezoned t~om LM, Light Manufacturing District, to C-2, General Commercial District. George I. Vogel, II, Attorney. Adopted Ordinance No. 32574 on first reading. (%0) File 51 Public hearing with regard to consideration of the repeal of Division 13, ~, consisting of Sections 36.1-563, 36.1-564 and 36.1- 565, Chapter 36.1, Z_oJlillg, of the Code of the City of Roanoke (1979), as amended. James D. Ritchie, Assistant City Manager. Adopted Ordinance No. 32575 on first reading. (7-0) File #24-51 OTI-1ER HEARINGS OF CITIZENS: Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared before Council and requested that plans to construct four lane highways and roads through all residential communities, especially predominately black communities, be discontinued. File #20-66-77-514 Mr. E. Gray Horsley, 1319 Thomason Road, S. E., appeared before Council and inquired as to the City's long range plans regarding the houses that were damaged in the Garden City area as a result of the heavy rain that occurred on June 28, 1995. File #66-178-237 M~ Janet L. Barton, 901 Patterson Avenue, S. W., and Mr. Robert Zimmerman, 912 Salem Avenue, S. W., appeared before Council in connection with prostitution and drugs in the area of their home and business, respectively. The matter was referred to the City Manager for investigation. File #5-66-76-328 12 City Clerk's Office City of Roanoke, Virginia July 14, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Ordinance No. 32552-071095 Resolution No. 32554-071095 Resolution No. 32555-071095 Resolution No. 32556-071095 Resolution No. 32557-071095 Budget Ordinance No. 32558-071095 Resolution No. 32559-071095 Budget Ordinance No. 32560-071095 Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Ordinance No. O~inanceNo. Ordinance No. Ordinance No. O~inanceNo. O~inanceNo. Ordinance No. Ordinance No. Ordinance No. O~inanceNo. Ordinance No. O~inanceNo. 32561-071095 32562-071095 32563-071095 32564-071095 32565-071095 32566-071095 32567-071095 32568-071095 32569-071095 32570-071095 32571-071095 32572-071095 W. Robert Herbert July 14, 1995 Page 2 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoka, Virginia July 14, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No, 32551-071095 Ordinance No. 32552-071095 Resolution No. 32554-071095 Resolution No. 32555-071095 Resolution No. 32556-071095 Resolution No. 32557-071095 Budget Ordinance No. 32558-071095 Resolution No. 32559-071095 Budget Ordinance No. 32560-071095 Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget O~inanceNo. O~inance No. O~inance No. O~inance No. O~inanceNo. O~inanceNo. O~inanceNo. Ordinance No. Ordinance No. O~inanceNo. O~inanceNo. Ordinance No. 32561-071095 32562-071095 32563-071095 32564-071095 32565-071095 32566-071095 32567-071095 32568-071095 32569-071095 32570-071095 32571-071095 32572-071095 James D. Grisso July 14, 1995 Page 2 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Wilbum C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Ordinance No. 32552-071095 Resolution No. 32554-071095 Resolution No. 32555-071095 Resolution No. 32556-071095 Resolution No. 32559-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Ordinance No. 32552-071095 Resolution No. 32554-071095 Budget Ordinance No. 32560-071095 Budget Budget Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Budget Ordinance Ordinance No. 32561-071095 Ordinance No. 32562-071095 No. 32563-071095 No. 32564-071095 No. 32565-071095 No. 32566-071095 No. 32567-071095 No. 32568-071095 No. 32569-071095 No. 32570-071095 No. 32571-071095 No. 32572-071095 Diane S. Akers July 14, 1995 Page 2 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Glenn D. Radcliffe, Director Human Development Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32555-071095 Resolution No. 32556-071095 Budget Ordinance No. 32558-071095 Resolution No. 32559-071095 Budget Ordinance No. 32565-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F, Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Robert F. Hyatt, Manager Nursing Home Roanoke, Virginia Dear Mr. Hyatt: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32565-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32552-071095 Resolution No. 32557-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Resolution No. 32554-071095 Resolution No. 32555-071095 Budget Ordinance No. 32567-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/,a~E City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginie July 14, 1995 Archie Harrington, Manager City Information System Roanoke, Virginia Dear Mr. Harrington: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32567-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Resolution No. 32554-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk'e Office City of Roanoke, Virginia July 14, 1995 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32551-071095 Resolution No. 32555-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32550-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Mariam K. Alam Neighborhood Partnership Coordinator Roanoke, Virginia Dear Ms. Alam: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32551-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Kenneth S. Cronin, Manager Personnel Department Roanoke, Virginia Dear Mr. Cronin: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Resolution No. 32556-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Man/F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: Glenn A. Asher, Risk Management Officer, Department of Risk Management City Clerk's Office City of Roanoke, Virginia July 14, 1995 D. Darwin Roupe, Manager General Services Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32568-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Jesse H. Perdue, Jr., Manager Utility Line Services Roanoke, Virginia Dear Mr. Perdue: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32570-071095 The aboverefemnced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Dr. Molly Rutledge, Director Roanoke City Health Department Roanoke, Virginia Dear Dr. Rutledge: I am attaching copy of the following measure that pertains to your department: Resolution No. 32555-071095 The abovereferencad measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, ~)4~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Vickie L. Price, Manager Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measures that pertain to your department: Resolution No. 32555-071095 Budget Ordinance No. 32558-O71095 Resolution No. 32559-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP.'sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32550-071095 Ordinance No. 32551-071095 Ordinance No. 32552-071095 Budget Ordinance No. 32561-071095 Budget Ordinance No. 32562-071095 Budget Ordinance No. 32563-071095 Budget Ordinance No. 32564-071095 Budget Ordinance No. 32568-071095 Budget Ordinance No. 32569-071095 Budget Ordinance No. 32570-071095 Budget Ordinance No. 32571-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Brian J. Wishneff, Chief Economic Development Roanoke, Virginia Dear Mr. Wishneff: I am attaching copy of the following measure that pertains to your department: Resolution No. 32555-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Charles A. Harlow Acting Grants Monitoring Administrator Grants Compliance Roanoke, Virginia Dear Mr. Harlow: I am attaching copy of the following measures that pertain to your department: Resolution No. 32555-071095 Resolution No. 32556-071095 The abovereferenced measures ware adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Off]ce City of Roanoke, Virginia July 14, 1995 Marion Vaughn-Howard Youth Planner Roanoke, Virginia Dear Ms. Vaughn-Howa~: I am attaching copy of the following measures that pertain to your department: Resolution No. 32555-071095 Budget Ordinance No. 32558-071095 Resolution No. 32559-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Dr. E. Wayne Harris, Superintendent Roanoke City Schools Roanoke, Virginia Dear Dr. Harris: I am attaching copy of the following measure that pertains to the Roanoke City School system: Budget Ordinance No. 32572-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board City Clerk's Office City of Roanoke, Virginia July 14, 1995 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32561-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. ~"~' ~'~ '"~'Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Bobby E. Chapman, Manager Civic Center Facilities Roanoke, Virginia Dear Mr. Chapman: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32562-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Steven L. Walker, Manager Water Pollution Control Plant Roanoke, Virginia Dear Mr. Walker: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32563-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Wanda L. Reed, Manager Emergency Services Roanoke, Virginia Dear Ms. Reed: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32552-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 Deborah J. Moses, Chief Billings and Collections Roanoke, Virginia Dear Ms. Moses: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32551-071095 Ordinance No. 32552-071095 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 M. David Hooper, Chief Police Department Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measure that pertains to your department: Resolution No. 32557-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia July 14, 1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32571-071095 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy City Clerk July 13, 1995 File #525 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of the State of the City Report which was presented by Mayor Bowers at a regular meeting of the Council of the City of Roanoke on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, Proposals 1 - 5 were referred to you for report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EriC, 1995 STATE OF THE CITY David A. Bowers Mayor of the City of Roanoke July 10, 1995 There has been so much to talk about that I really have had to split up my address to you this year, and I thank you for allowing me the opportunity to do so. We have had another "banner year" in our great City, and I want to thank the citizens, on behalf of the Members of Council, for their continued support in our progressive agenda for Roanoke. I have already had the opportunity to address you in correspondence regarding proposed tax relief which should be considered at the next Budget Study of the Council in the spring of 1995, and I have also provided you with information regarding three educational initiatives. The final part of my 1995 State of the City will be presented on Wednesday, July 12, 1995, at 10:00 a.m. at the Mill Mountain Star, and I invite you to join me at that time and place for those final comments. What a great year! It seems that during the last year, we were continuing to take care of the day-to-day business of the City. When I have taken this opportunity to sit back and look at the many accomplishments that we have made, I am now convinced that FY 94-95 was tinily a great year for us, one in which we made many important decisions as a community which will be seen in the future as major "investments" in the progress of Roanoke. Please allow me to just briefly state a few of our accomplishments: The Hotel Roanoke and Conference Center. It sure is great to have that "grand ole lady on the hill" reopened and back in business in Roanoke, in conjunction with our $13 million state-of-the-art conference center. Approval by 81 percent of our citizens, with passage in every precinct of our City, of our $23 million capital improvement program bond referendum in November, 1994. Planning for our downtown railwalk and increased funding for the Virginia Museum of Transportation. Major natural resource and infrastructure investments in our water system ($31 million), our regional sewage treatment plant ($41 million), and our trash t~dn and solid waste disposal efforts ($40 million). In the words of one Roanoker who spoke to me recently about this, "That's not too shabby." The condition of our City is excellent and enviable. We are the employment center for western Virginia. We have an exciting downtown. We have strong neighborhoods in our inner-city and an excellent school system. For those who are concerned about fiscal conservatism, I am pleased to once again announce that our city government is well managed and that the financial condition of the City remains strong with an AA bond rating and annual balanced budgets. The City Manager has reported to me that between the fourth quarter of 1993 and the fourth quarter of 1994, Roanoke M.S.A. led the Commonwealth in percentage job growth at 4.46 percent. This figure even surpassed the Virginia portion of the Northern Virginia M.S.A. whose job growth was 4.08 percent. The Manager further stated to me that the totai number of jobs created in the City of Roanoke was 2,180 or 38.5 percent of ali §,66§ jobs created in the M.S.A., Roanoke County created 2,031 jobs or 3§.9 percent of those in the M.S.A., while Salem's 1,242 accounted for 21.9 percent, and Botetourt's 213 was 3.8 percent of the total. With regards to our downtown, you may recail that I proposed within the last year the development of a downtown cinema. I am pleased to tell you that further positive information regarding a downtown cinema may be soon forthcoming. This will be a very positive accomplishment for our wonderful downtown area. We have also seen the prospect of approximately $700,000 in investment at the corner of Church Avenue and Market Street, and the pedestrian bridge linking our historic Hotel with the Market is tentatively schednied to open August 24, 1995. We now have a new downtown post office right in the heart of the City. Also, I am pleased to tell you that negotiations are continuing regarding Campbell Avenue buildings owned by the City, and I hope that we wili have a positive report on those prospects in the not-too-distant future. Our residential neighborhoods continue to be strong and viable. We have had complaints in two of our neighborhoods within the last year regarding drug activity, and, right away, our City administration, police, and community neighborhood professionals were directed to those neighborhoods, and our citizens have become involved in crime watch activities in those neighborhoods. Although we have seen an increase in homicides, regrettably, during 1995, I do want to remind you it was just at the end of 1994 when National Public Radio featured Roanoke in an eight-minute program about how government, citizens, businesses, and neighborhoods are successfully working together to make Roanoke a model for crime prevention and reduction. One of the things we continue to do best is constant collaboration between City Hall and our citizens, a unique networking of involved community leaders and residential neighbors which has, over the years, truly made our City a great place to live and work. It can be said that Roanoke continues to give back to our citizens the tools, information, and investment they need to reach solutions regarding the problems which arise in this community. In Roanoke, City Hall gives back to the people. Now, in addition to my previous correspondence regarding tax relief and educational initiatives and my comments to be announced on Wednesday of this week, I would like to take this opportunity to make several other proposals which I would respectfully request you forward to the City Manager for his further consideration: The development of a City/County task force to design and implement a group health benefits program for all City, County government, and school employees, including any other assoelated government functions, such as the Housing Authority, bus company, etc. A parking deck for the Civic Center to be built so that it is also accessible to The Hotel Roanoke and Conference Center. (Could this also be a place for a practice ice rink for the Roanoke Express?) 2 Consideration of a satellite payment office to be jointly operated by the Treasurer, the Commissioner of the Revenue, and the Office of Billings and Collections, allowing neighborhood access and/or a drive-thru so that our citizens can pay municipai bills without having to necessarily come to City Hall. Continued efforts toward the development of a metropolitan transit district; Roanoke City Council has had to increase our city funding for Valley Metro and there is, in the future, a limit as to how much we can do. Our entire region must consider the importance of a regional bus company, and the necessity for providing funding of that need. We have seen the completion of 15 years of planning since Design '79 in our downtown area. Who would have thought back in 1979 that w~ would have a terrific pedestrian walkway going from a revitalized Elmwood Park past downtown east office buildings into our historic market and then up to the pedestrian bridge to our reopened and revitalized Hotel Roanoke and Conference Center? It is now time for us to institute the second phase, and I would like to propose a design showcase development effort primarily for the "West Jeff" area on both the north side and south side of the Norfolk Southern Railway Line, west of Jefferson Street. We have already made a tremendous investment for our railwalk and the Transportation Museum, but it is time to take steps to implement Noel Taylor's dream for Henry Street and to also develop the Warehouse Row and West Campbell, Kirk, and Church Avenues between City Hall and the Market. I propose that the City join with the Chamber of Commerce and Downtown Roanoke, Incorporated, in "Showcase 2001" so that our citizens and business and community leaders can come together, as we did in 1979, to plan the future expansion of our exciting downtown Roanoke area over the next six years. Speeificaily, in conjunction with earlier communications with the City Manager regarding this matter, I am proposing the investment by the City of $75,000 with a match from the business community from Downtown Roanoke, Incorporated, to develop this new master plan known as "Showcase 2001" for the continued revitalization of our downtown. A "prominent center" is a key image maker for an entire region, and we want to continue to make sure that downtown Roanoke is the vibrant hub of western Virginia. Finally, we should strive to understand the difference between a "project mentality" and a "vision" for our community. Even though it is important to talk about, plan and dream specific projects, it is also important for us to attempt to understand and grasp the big picture for Roanoke and her future. We must, as a Council, continue to set high standards for our community and understand that our vole is as facilitators of this project. We cannot do it alone, but, as political leaders of the community, we must give back to our citizens the means by which they can facilitate our combined progress for this entire region. In that respect, the government in the future will be more of a coordinator or investor, than a deliverer of services. It is with this in mind that I continue to request your support for the Urban Partnership, that unique association between 18 of the largest jurisdictions in Virginia and the business community, represented by the Virginia State Chamber of Commerce. We must continue to join with other local governments to encourage the General Assembly to address, in a long-term way, the problems of city-county conflict in our Commonwealth which restricts our competitiveness when compared to other regions of the South. But I am also inclined to agree with several of you on the Council that we, as a City, also need to have a long-range plan. Accordingly, my final request is that this Council, our administration, and citizens go forward with a strategic plan for our City. As we adjust to a changing giobal environment and relationships between governments, let us stay focused in Roanoke on the goal of increasing strategic planning and investment in our City. We should continue to focus on the need to make our City the optimum business environment of any City in the United States. While Virginia and Roanoke generaliy are regarded to have a pro business attitude, that will not be enough to be successful in the future. If we expect to attract investment, our environment must be shaped and molded to appeal to those with the resources to make investments. I propose that the Roanoke Regional Chamber of Commerce and other interested citizen groups become involved with the Council in developing this goal and strategies to accomplish it. With a consensus and a plan that is soundly implemented, Roanoke can become known as a "City of investment" which has carefully planned growth while offering its residents quality amenities of life that make living here pleasant, affordable, and rewarding. As I close, I want to thank the citizens of this community for the blessing they have bestowed upon me by allowing me to serve as their Mayor. I also want to thank the citizens for their wisdom in providing me with this most capable and distinguished Council, because we do nothing if we do not work as a team, and this team has worked very well, and we have accomplished great things for our hometown. Congratulations, Members of Council, you are to be commended. I look forward to working with you on another great year coming up. I respectfully ask that these remarks be referred to the administration. MINUTES CONSIDERED AT THIS COUNCIL MEETING MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER, OR AT THE CITY CLERK'S OFFICE DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S,W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 July 10, 1995 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB:se MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report requesting Council's concurrence in developing a proposal which would study the services provided by the Roanoke City and the Allegheny Health Districts to determine if certain services may be combined, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, Council concurred in the request. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Resources Dr. Molly Rutledge, Director, Roanoke City Health Department July 10, 1995 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Council Members: The Roanoke City Health Department requests your concurrence to develop a proposal which would study the services provided by the Roanoke City and the Allegheny Health Districts to determine if some services could be combined. The Allegheny District includes the jurisdictions of the counties of Roanoke, Craig, Botetourt, and Allegheny and the cities of Salem, Clifton Forge and Covington. This request is necessitated by the following situations: The position of Director of the Roanoke City Health Department had been unfilled since January, 1994. Dr. Molly Rutledge, Director of the Allegheny Health District, served as Acting Director for Roanoke City since January, 1994 and has been the Director since January, 1995. Thirty-four employees of both health districts were granted retirement under the State of Virginia Workforce Transition Act (WTA) implemented by the 1995 General Assembly (Roanoke city - 25 and Allegheny - 9) The WTA, as implemented, reduces the number of staff (who were granted retirement) and deleted the funding for those positions from the budget of the Health Department. The Allegheny Health District and the Roanoke City Health Department have been in discussion regarding the combination of services that can be delivered to all Jurisdictions which are locality need specific. The full impact of these reductions has not been fully realized to date. The Health Departments are reviewing each service system to design how to best provide mandated services, and/or phase out auxiliary services as indicated. As an example, each Health district concurrently operates its own pharmacy. One concept we want to explore is having one pharmacy with a satellite delivery system. Mayor Bowers and Council Members July 10, 1995 Page 2 The jurisdictions in the Allegheny Health Districts have concurred in the process of reviewing possible means of combining services. The issue of the city share of the cooperative budget and how city directed services will continue will be reviewed as part of this process. When completed, a report will be submitted to Council with recommendations on combining services. It is recommended that City Council concur in this request to allow the Allegheny Health District and the Roanoke City Health Department to continue to study the combination of service provision to both Health Departments. Respectfully submitted, W. Robert Herbert City Manager WRH:GDR:afm cc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development Dr. Molly Rutledge, Roanoke City Health Dept. Director MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #67-165-169-499-518 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to the request of Mr. William W. Arnold to place a 35-foot flagpole with lights and a granite monument in Fishburn Park to honor American War Veterans of the Roanoke Valley was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, the report was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc~ Mr. William W. Arnold, 1515 Memorial Avenue, S. W., Apartment No. 7, Roanoke, Virginia 24015 William F. Clark, Director, Public Works John W. Coates, Manager, Parks and Recreation/Grounds Maintenance Lynnis B. Vernon, Parks Planner, Parks and Recreation OH[ce of the City Manager July 10, 1995 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: I would like to report to you regarding the request of William W. Arnold as referred to me by City Council on May 22, 1995. Mr. Arnold is seeking permission from the City to have a thirty-five foot flagpole with lights and a granite monument located in Fishburn Park to honor the American War Veterans of the Roanoke Valley. Please refer to the attached letter from Mr. Arnold dated March 22, 1995. The City Parks and Recreation Department has been working closely with Mr. Arnold on the various details of the proposal. Please refer to the attached plan sheet. The project was then fovevarded to and has received the endorsement of the Grandin Court Civic League which includes Fishbum Park within their neighborhood area. Please refer to the attached letter from Mr. Agee dated April 24, 1995. The request was also fo~varded to the War Memorial Committee for the members to review and comment. Please refer to the attached letter from Mr. Musser dated May 16, 1995. The proposal received no objections from the Committee Members. Therefore, in accordance with Section 2-263 of the City Code, it is my pleasure to grant permission to Mr. Arnold to have this worthy tribute to the Roanoke Valley Veterans located in Fishbum Park. I am sure that City Council will want to take appropriate action and properly recognize Mr. Arnold for his generous efforts, after the installation has been completed. Work on the project should begin in early August. Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 Mayor and Members of Council July 10, 1995 Page 2 City Council will be formally notified as to the date and time of the dedication ceremony. Hopefully, your schedule will permit you to be present and formally accept this gift for and on behalf of the City. Respectfully submitted, W. Robert Herbert City Manager WRH:LBV:pr Attachments CCi William W. Arnold, Honored VFW Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Ma~ F. Parker, City Clerk William F. Clark, Director of Public Works John W. Coates, Manager of Parks and Recreation Lymais B. Vernon, Parks Planner March 22, 1995 Manager, Department of Parks and Recreation Roanoke, Virginia Dear Sir: In an effort to honor all"~merican veterans in the~{3alley, ~t ~ my demre' to erect a thirty five-foot permanent flagpole'witfi'a light and marker stone at Fishburn Park. I . intend to accomplish this project by soliciting donations. ' Mike Varney of Varney Electric has committed to donate a light and install it. This donation comes to $1,000.00. Charlie Nichols of Rock of Ages will donate the engraving for the marker. This donation comes to $200.00. Abington Pole Co. has promised to help in this project by providing a thirty five- foot pole valued at $650.00. A flag will be purchased by William W. Arnold. This installation is being negotiated by Mr. Arnold with the U.S.M.C. We seek formal permission to begin this project. , ,'~ William W. Arnold Honored VFW Steve Broadte Award For patHolJsm 'k Congressional Award For Pa~otJsm Originatorof KoreanWar Memorial ~' PastCommander DAV '~ Pest president Roanoke ValleyVet CotJnctl'~k' VF'~VSe~eOIflc~' Roanoke War Memodal Committee ~ Tennessee Virginia Representative Mlilta~/Order of the Cooties- Honor Degre~ Only VFW MARY' F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l-1536 Telephone: (703) 981-2541 July 13, 1995 SANDRA H. EAKIN Deputy City Clerk File #15-32-110 Mr. Gene Wirt 1358 Clark Avenue, S. W. Apartment C Roanoke, Virginia 24016 Dear Mr. Wirt: Your communication tendering your resignation as a member of the Board of Building Code Appeals, Building Maintenance Division, was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, the communication was received and filed and your resignation was accepted with regret. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Board of Building Code Appeals, Building Maintenance Division. Please find enclosed a Certificate of Appreciation and an aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mr. Gene Wi~. July 13,1995 Page 2 pc: Stanley G. Breakell, Chairperson, Board of Building Code Appeals, Building Maintenance Division, 3256 Allendale Street, S. W., Roanoke, Virginia 24014 Patti C. Hanes, Secretary, Board of Building Code Appeals, Building Maintenance Division Sandra H. Eakin, Deputy City Clerk Ronald H. Miller Building Commissioner June 21, 1995 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Roanoke City Council: Mr. Gene Wirt submitted his resignation from the Building Maintenance Code of Appeals Board, effective June 14, 1995. Mr. Wirt was appointed to a term ending November 11, 1999. Due to Mr. Wirt's resignation, the Building Maintenance Code of Appeals Board currently consists of three (3) members. Effective, November 18, 1994, I was notified by City Clerk, Mary F. Parker, that the building maintenance division of the City's board of building code appeals, shall consist of five (5) members and two (2) alternates who shall be appointed by city council. By unanimous consent the Building Maintenance Code of Appeals Board requests that the vacancies created by the resignations of Mr. Gene Wirt and Mr. Howard Childress, be filled as soon as possible. Mr. Childress' term expires November 10, 1995. In addition, the Board respectfully requests two (2) alternate members also be appointed. Effective April 1, 1994, the Virginia Uniform Statewide Building Code, Volume 11, 1993 Edition, Section 106.2 states that the Board of Building Maintenance Code of Appeals shall consist of five (5) members and two (2) alternate members. Your consideration in filling these positions will greatly be appreciated by the Board. S ' ~ /' ~~~airman Dulling Malntenan~Code of Appeals SGB:ph pc: Mary F. Parker, City Clerk Ronald H. Miller, Building Commissioner Room 170 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2221 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Depuly City Clerk July 13, 1995 File #9-15-110 Bob Johnson, Chairperson Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012 Dear Mr. Johnson: Please be advised that Kit B. Kiser has qualified as a member of the Roanoke Regional Airport Commission for a term ending March 9, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P.O. Box 29800, Roanoke, Virginia 24018-0798 Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kit B. Kiser, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission for a term ending March 9, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me this'~ day of"J/~ 1995. ARTHUR B. CRUSH, Ill, CLERK MARY F, PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 July 13, 1995 File #57-66-458-488 SANDRA H. EAKIN Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 10, 1995, Ms. Robin Murphy-Kelso addressed problems associated with inadequate drainage and gas leakage in the Summit Hills Subdivision, and requested installation of curbing for safety and beautification of the neighborhood. On motion, duly seconded and unanimously adopted, the matter was referred to you and to the Roanoke Neighborhood Partnership for investigation, report and recommendation, with a report to Council within 60 days. You were further requested to investigate the matter of gas leakage with appropriate officials of Roanoke Gas Co. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; Ms. Robin Murphy-Kelso, 4449 Summit Drive, N. W., Roanoke, Virginia 24017 William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Madam K. Alam, Neighborhood Partnership Coordinator DATE: JUNE 30TH le9~ , ~ . TO: MARy PARKI~IR FROM: SUMMIT H~LLS SUBD~VISoN RE: MAJOR CONCERNS AND NEEDS OF' OUR COMMUNITY. WE WOULD LIKE TO VOICE OUR CONCERNS AT THEJULY 10TH MEETING. WE HAVE A SPOKESPERSON AND A PETITION. ROBIN MURPHY-KELSO 44449 SUMMIT DRIVE NW 362-8579 Name Address 15, 17. 20. 23. 26 29. ~'X'~' ~ ~~. ~ z. ~,~, - ~.~e' '"~' MARY F. PARKER, CMC/AAE Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File ~6-237-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, July 10, 1995, Mr. Dennis Tinsley, 719 Estates Road, S. E., expressed appreciation to Council Members and to City staff for their assistance as a result of heavy reins in the Garden City area on June 28, 1995, and requested that cleanup efforts continue as expeditiously as possible. He further requested a time frame as to when certain long term needs will be addressed by the City. On motion, duly seconded and unanimously adopted, the matter was referred to you for a progress report on the City's efforts to address immediate needs as well as long term solutions to alleviate flooding in the Garden City area. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc; Mr. Dennis Tinsley, 719 Estates Road, S. E., Roanoke, Virginia 24014 William F. Clark, Director, Public Works Kit B. Kiser, Director, Utilities and Operations MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File ~60-79-132-175-178-467-525 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of a communication from Mayor David A. Bowers with regard to consideration of tax relief for citizens of the City of Roanoke, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, the communication was referred to 1996-97 budget study. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: The Honorable Marsha C. Fielder, Commissioner of the Revenue The Honorable Gordon E. Peters, City Treasurer James D. Grisso, Director of Finance Willard N. Claytor, Director of Real Estate Valuation Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 July 5, 1995 The Honorable Members of the Roanoke City Council Roanoke, Virginia RE: 1995 State of the City -- Tax Reduction Dear Members of Council: Thank you, in advance, for once again allowing me the privilege to address you and the citizens of our great City as to our accomplishments over the last fiscal year, and the issues and projects which we should face in the next year. At the outset, please allow me to outline the process by which I want to address many areas of concern: First, this correspondence addressing tax relief for our citizens should be referred to Budget Study for FY 96-97 in the spring of next year. A second letter will be released to the public after my further discussions with the Chairman and other Members of the Roanoke School Board, and the Superintendent, regarding educational initiatives for Roanoke City Schools. This should be referred to the School Board. My State of the City remarks will be formally presented on Monday, July 10, 1995, at the regular meeting of Roanoke City Council, to be referred to the administration. A special project regarding a long-range plan will be announced at the Mili Mountain Star on Wednesday, July 12, 1995, at 10:00 a.m., and you all are invited. These remarks will be reprinted in our next Council Agenda for referral to the City Manager. Accordingly, with regard to this first item, I believe that it is time for the City Council to once again consider tax relief for the citizens of our community. It has been several years since Council has reduced the real estate property tax rate and\or the personal property tax rate and I believe it is time, once again, for Council to consider appropriate long-range reductions. The Director of Finance, Mr. Grisso, reported to Council in his May financial report dated June 26, 1995, that total General Fund Revenues increased 4.78 percent over the last fiscal year with an increase of an actual $6 million. Mr. Grisso further repo.rted that general property taxes are up $3.6 million (nearly 7 percent) over the previous year and that category has provided the largest increase in current year The Honorable Members of the Roanoke City Council July 5, 1995 Page 2 revenues. The Director of Finance further stated that the personal property tax levies account for over a $2 million increase. At this time, we should commend The Honorable Marsha Compton Fielder, Commissioner of the Revenue, and Will Claytor, Director of Real Estate Valuation, for the many new efficiencies and accomplishments in their respective offices. When I came to Council eleven years ago, there were always concerns expressed about those two offices, but, surely, both offices are now being operated professionally and at optimum efficiency, in strict accordance with the law, thus yielding to the City not only fair assessments of personal property and real estate, which our citizens duly expect, but also increased funding for City coffers. Our citizens should note the accomplishments of these two officeholders, and their staffs, which should now allow us, because of their efficiency, to consider reductions in the tax rate on personal property and\or real estate. In past years, under Mayor Taylor, such efforts at tax reduction were scheduled over a period of several years, and I am convinced that this would be an appropriate manner for us to consider tax reduction as well. Let me say that I am going to continue to emphasize "investment" as a proper goal of our City government duringthe next fiscalyear. In my opinion, government should be a promoter of investment, as well as a deliverer of public services. As we look to the future, I believe it would be in the best interest of our City to continue our real estate property tax rate reduction efforts so that, in the not too distant future, we may, in fact, have a lower tax rate than our surrounding jurisdictions. Such an effort would be unique for a mid-size, inner-city in America in the 1990's, but it would certainly send a strong message to this entire region that the City of Roanoke is healthy and that we are continuing to look for ways for reinvestment in our City neighborhoods, encouraging the rehabilitation of older structures and stability among the residential neighborhoods. While we are considering tax relief which could spur added development within Roanoke, let us also ask our administration for information and guidance about tax credits for those who invest in the development and\or rehabilitation of single family homes in our inner-city. I would respectfully request that this correspondence be received and filed on the Council Agenda on July 10, 199§, and thereafter be referred to Budget Study for FY 96-97 for your further consideration at that time. DAB: jas Sincerely, Mayor MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #132-467 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of a communication from Mayor David A. Bowers with regard to three educational proposals for Roanoke City Schools, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and unanimously adopted, the communication was referred to the Roanoke City School Board for consideration. Sincerely' ~0 /~o..~.~.' ~ P~arker, CMC/AAE Mary F. City Clerk MFP:sm Enc. pc; Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 July 5, 1995 The Honorable Members of the Roanoke City Council Roanoke, Virginia Re: 1995 State of the City -- Educational Initiatives Dear Members of Council: Each of you should receive a copy of this correspondence at the same time that it is being released to the public. I have had an opportunity to discuss it with several Members of the School Board. Chairman Harris and the Members of our School Board, and Dr. Harris, our School Superintendent, are once again to be congratulated on another stellar year of accomplishment and success for the students in the Roanoke City Schools. Parents in other jurisdictions may "think" that their children are attending fine schools, and indeed they may be, but I am completely convinced that there is no educational system in our region of Virginia that excels as well as the Roanoke City School system in providing good basic education for so many young people, including strong discipline, a variety of magnet courses, college entry courses, and other educational activities and opportunities. The citizens of the City continue to insist that Roanoke City Schools be the best that they can be, and I am convinced, as I report to the citizens in this State of the City, that Dr. Harris and the Members of the School Board have the best interest of our students at heart, and an exceptional education is being provided by our excellent professional teachers and staff to our students in the Roanoke City School system. I wanted to discuss three educational proposals with you at this time, one of them being a long-range study plan, and the two others being rather specific. First, education has become one of the most important criteria for decisions on where the business community locates new and expanding businesses. A certain key to the economic well-being of our City is education, and it is certainly a wise investment which we must continue to make. Accordingly, my first recommendation to the Members of Roanoke City Council and our School Board is that we consider adopting the goal of "Top Schools 2000" for our City. Essentially, I am proposing that we enter into a time of strategic planning with educational officials and community leaders to determine how to achieve this goal. It is not my purpose here to answer The Honorable Members of the Roanoke City Council July 5, 1995 Page 2 questions as to what it would take to achieve our "Top Schools" strategy. Rather, it is my purpose to set this target and help form a consensus that will bring us together to reach that target. As a framework, I think we should consider the following issues, including but not limited to: 1. The quality of education offered to our children in our public schools. 2. The accessibility of continuing education for adults in Roanoke. The availability of training and retraining for workers in our business community. If we do this, we wili be the envy of cities everywhere. Tying our future to incentives to bring in new industry is an important goal, but tying our future to education will most assuredly create a community that is an exceptional and desirable place to Hve, work, and visit. If we make major strides towards this goal, Roanoke will be at the top of the list of companies and people when deciding where to locate a business or a home. Roanoke will become synonymous with learning and success and "Top Schools." Let us make education our cornerstone of economic development. Secondly, I know that the Members of Roanoke City Council have joined with me in sympathizing with the concerns expressed by the northwest and Gainsboro leaders over the last several years regarding the continuing problems which those neighbors have in seeking to encourage rehabilitation of neighborhood residences and, in general, incentives for their neighborhood to thrive. This is an old issue for me, and one which was addressed in several neighborhoods back during the 1980's when Roanoke City Council committed to the rehabilitation of inner-city elementary schools in the South Roanoke, Morningside, Oakland, Old Southwest, Wasena, Forest Park, and Virginia Heights neighborhoods. At that time, Roanoke City Council made a commitment to spend millions of dollars investing in the rehabliitation of these older elementary schools not only for the benefit of the education of our children, but also for the social benefit to those neighborhood communities which would have suffered greatly had those elementary schools been closed as proposed. Indeed, with the revitalization of neighborhoods like Old Southwest, Morningside, and Forest Park, and with young families continuing to move into those neighborhoods, we now have real evidence that continued investment and operation of elementary schools in our neighborhoods are essential if the neighborhoods in our inner-city are to continue to thrive. It is regrettable that so many elementary schools in our northwest section of the City were closed and destroyed back during the 1960's and 1970's, including Loudon School, Harrison School (which has been converted), Melrose School, Gilmer and Gainsboro Schools. I am convinced that the closing of these elementary schools has been a disservice to our neighbors in the northwest community, especially people like Florine Thornhill, and other leaders of that community, who strive day in and day out to continue to revitalize their precious residential neighborhoods. Accordingly, I would respectfully request that the School Board consider the development of a The Honorable Members of the Roanoke City Council July 5, 1995 Page 3 smaller elementary school in the northwest neighborhood, particularly in the area bounded by the Norfolk Southern Railway tracks on the south, Interstate 581 on the east, Orange Avenue on the north, and 24th Street on the west. This geographic area is home to thousands of Roanokers who have made an investment in their neighborhood and want to see that investment continue to thrive. Yet, their neighborhood is no longer home to a neighborhood elementary school! The closing of elementary schools in the northwest neighborhood was the wrong decision, and the revitalization and operation of elementary schools in other neighborhoods was the right decision. I am convinced that for us to truly address the concerns of the northwest citizens, we must make an investment in their neighborhood by reestablishing an anchor of their neighborhood, which would be a new elementary school to attract and keep young families in that very nice area of our City. If an elementary school can anchor Wasena, Old Southwest, and South Roanoke, it can work in northwest, also. Thirdly, the recent report by Towers and Perrin suggested consideration by all local governments in the Valley of a metropolitan transportation district. I believe that suggestion will be considered further at the upcoming meeting of the Roanoke County Board of Supervisors and the Roanoke City Council to be held on July 11, 199§. I would further like to suggest that some study commence regarding future cooperative efforts between the transportation divisions of the Roanoke City Schools and Roanoke County Schools. It would seem to me much more efficient and cost saving for the citizens of both communities if some combined efforts were made at providing safe reliable public school transportation for the young people in both jurisdictions. A study of efficiencies in our school fleets is timely and appropriate. Thank you, Members of Council, for allowing me to present this second part of my 1995 State of the City. I would ask that this matter be officially referred to the Roanoke School Board. Best personal regards to you all. Mayor DAB :is: se The Reverend C. Nelson Harris, Chairman, Roanoke City Public Schools Members, Roanoke City School Board Dr. Wayne E. Harris, Superintendent, Roanoke City Public Schools MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 July 13, 1995 File #60-318-365 SANDRA H. EAK1N Deputy Cily Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of a joint communication from Mayor David A. Bowers and Vice-Mayor John S. Edwards recommending that the request of Explore Park for funding be referred to you for recommendation as to the appropriate level of funding and the manner of providing such funds, which communication was before the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. On motion, duly seconded and adopted, the matter was referred to you for a recommendation regarding the appropriate level of funding, if any, and the manner of providing such funds. You were further authorized to refer the request to the Citizens Services Committee or to any other committee or office of City government for report. Sincerely, Ma~ F. Parker, CMCIAAE City Clerk MFP:sm Enc. pc: M. Rupert Cutler, Executive Director, Virginia's Explore Park, P. O. Box 8508, Roanoke, Virginia 24014-8508 James D. Grisso, Director of Finance Glenn D. Radcliffe, Chairperson, Citizens Services Committee Diane S. Akers, Budget Administrator, Office of Management and Budget DAVID A. BOWERS Mayor Members, Roanoke, CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 June 29, 1995 Roanoke City Council VA Council Members: Elizabeth T. Bowles John S. Edwards Dclvis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt Re: Fundinq for Explore Park Dear Ladies and Gentlemen: As you know, on May 2, 1995, City Council referred to the Citizens Services Committee funding requests of several agencies, including Explore Park, and allocated an additional $100,000 to the Citizens Services Committee to be used for the existing and additional requests. The recommendations of the'Citizen Services Committee were approved by Council on June 26, 1995. Funding for Explore Park was not included in the recommendations as it had not submitted a formal application. It now appears that Explore Park never received the application form and was not made aware of the need to submit a formal application after it had earlier conveyed its request to the City Manager. Because Explore was not given an opportunity to be heard before the Citizens Services Committee, which recommendations have now been approved, it is only fair that the City attempt to rectify this matter and provide appropriate funding for Explore Park as an important regional project. Accordingly, we recommend that Council refer to the City Manager the request of Explore Park for funding of $50,000 and direct that the City Manager report to Council his recommendation concerning the appropriate level of funding and the manner of providing such funds as a supplemental funding request. Very truly yours, DAVID A. BOWERS Mayor S. EDWARDS Vice-Mayor Explore Park Grant Request Made by M. Rupert Cutler, Executive Director To the Roanoke City Council July 10, 1995 Mr. Mayor and ladies and gentlemen of the Council, thank you for allowing me this time on your crowded agenda. On behalf of the board of directors of the Virginia Recreational Facilities Authority, I respectfully reiterate our request for a grant from the City of Roanoke in the amount of $50,000 for the current fiscal year. Any financial support received by Explore Park for its operating budget from the City of Roanoke will be matched on a dollar-for-dollar basis by funds from the Commonwealth of Virginia, so rest assured your investment in Explore will be doubled in this fashion. Our State appropriation of $400,000 for the current fiscal year was made conditional on the requirement that it be matched by funds from other sources such as the City of Roanoke before will be disbursed from Richmond. Our operating budget for the current fiscal year is $1.035 million, and every dollar in that budget is earmarked for the support of some aspect of the park's unique educational program. Today's request follows and reaffirms the contents of three letters submitted by Explore to city executives in April of this year. Unfortunately, we at Explore Park did not receive any communication from the Citizens Service Conmfittee, to which Council delegated the task of recommending the allocation of City funds to human service and cultural agencies, thus we were not included in that Committee's recent package of grant recommendations. Of the 3,326 western Virginia school children who benefitted from class field trips to Explore Park during the 1994-1995 school year, Roanoke City school children were the primary beneficiaries. More Roanoke City students visited Explore with their teachers than youngsters from any other school system including Roanoke County (1,467 from the city versus 1,256 from the county). At Explore Park they learn how their forebears coped with their enviro, mnent and made a living here 200 years ago. Ask any local fourth grader of your acquaintance which school field trip he or she enjoyed the most and you're apt to hear: "The trip to Explore Park, where we talked with an Indian, a frontiersman and a blacksmith, visited a one-room county school and a farm with all its animals, and studied wildlife and wildflowers on a guided nature walk." Now that the 1995 tourist season is in full swing, traffic has picked up on the Blue Ridge Parkway, and a series of special events is about to take place at the park (such as the colorful Revolutionary War battle reenactments on July 22 and 23), we expect Explore Park to be crowded with visitors until we close for the season on October 31st. Attendance this season should be be[ween 40,000 and 50,000--twice last season's count. Many of these visitors, having stopped in the Roanoke Valley to see Explore Park, will stay on in area hotels and motels to spend money in the city--a new income stream for this community. In conclusion, thank you all for approving City grants to Explore Park in the amount of $25,000 in each of the past two fiscal years and for a wide variety of in-kind gifts ranging from putting up attractive directional signs to Explore in the City to loaning us a tub grinder with which we converted our tree waste to mulch. Our working relationship with the City is excellent. We continue to need your financial support in these early years of the park's development. The payoff will be a major national tourist destination attraction and educational center in years to come that will make the Valley proud. Thank you. ROANOKE CITY SCHOOL SYSTEM EXPLORE PARK VISITATION 1994- 1995 Fall 1994 Addison Middle School Breckenridge Middle School Crystal Spring Elementary Fairview Elementary Fishburn Park Elementary Forest Park Elementary Garden City Elementary Northside Junior High Patrick Henry High School Roanoke Academy Roanoke City Enrichment Virginia Heights Wasena Elementary 21 7th graders, 3 adults 120 7th graders, 6 adults 62 2nd graders, 11 adults 90 2nd graders, 5 adults 60 3rd graders, 4 adults 49 48 60 36 24 40 40 1st graders, 4 adults 3rd graders. 6 adults 1st graders, 3 adults 7th graders, 10 adults 11th & 12th, 1 adult special students, 8 adults 7th & 8th graders, 2 adults 45 2nd graders, 4 adults 100 3rd - 5th graders. 6 adults TOTAL FALL ATTENDANCE _- 795 students Spring 1995 Fallon Park Elementary Fishbum Park Elementary Forest Park Elementary Garden City Elementary Grandin Court Elementary Lincoln Terrace Elementary Lincoln Terrace Elementary Oakland Intermediate Patrick Henry High School Round Hill Primary Jackson Middle School 75 3rd graders, 4 adults 80 2nd graders, 6 adults 40 3rd graders, 3 adults 60 3rd graders, 4 adults 45 2nd graders, 2 adults 40 4th graders, 4 adults (special education) 60 1st graders, 4 adults 170 3rd - 5th graders, 12 adults 17 special education students ' 60 2nd graders, 4 adults 25 6th graders, 2 adults TOTAL SPRING ATTENDANCE: 672 students TOTAL ATTENDANCE FROM ROANOKE CITY SCHOOL SYSTEM 1994-1995 SCHOOL YEAR -- 1,467 students Release Da~: July 10, 1995 COn~?.M. Michelle Bono Public Information Officer City of Roanoke Awarded Over Half a Million Dollars for Homelessness The city of Roanoke and the Roanoke Redevelopment and Housing Authority (RRHA) were today jointly awarded $540,000 to provide assistance to homeless, disabled citizens. The announcement was made in Washington, D.C. this morning at the House of Ruth, a shelter for women and children. The announcement was made by U.S. Housing and Urban Development Secretary Henry Cisneros. "This is an outstanding announcement that will meet a very real need in our community," said Glenn Radcliffe, the city's director of Human Resources. "This grant will allow us to provide 39 homeless, disabled citizens with housing assistance for up to five years along with the supportive services they need to remain healthy and self- sufficient." Radcliffe was in Washington, D.C. today for the announcement along with Neva Smith, director of the RRHA, Dale Matusevich representing the City Manager's Task Force on Homelessness, Karen Michalski, executive director of the Blue Ridge Independent Living Center, and Donna Norvelle, Human Development coordinator. Housing for those who are disabled and homeless was a need that had been identified by the City Manager's Task Force on Homelessness, which includes citizens, service providers, clergy, etc. Their recommendations resulted in a cooperative effort more - Offtce of Public Information Municipal Building, Room 364 215 Church Ave., S.W. Roanoke, VA 24011 (703) 981-2336 -2- in 1994 between the city, RRHA, and nine community agencies to develop a proposal for funding. That first proposal was not funded by the U.S. Department of Housing and Urban Development. The city was then notified of a new initiative with $900 million for homeless programs, identified as the Continuum of Care Homeless Award program. The city's first proposal was updated and resubmitted in April 1995.. The city was contacted on July 5 and asked to send representatives to an awards ceremony on July 10, but no details were released until today. The nine organizations that will be involved in implementing the new program in Roanoke are: Roanoke City Department of Social Services, the Department of Veterans Affairs Salem Medical Center, Total Action Against Poverty, the Roanoke AIDS Project, Roanoke Area Ministries, the Blue Ridge Independent Living Center, Roanoke City Health Department, Blue Ridge Community Services, and Blue Ridge AIDS Support Services. "The teamwork that went into making this proposal, is an example of the cooperation that will help make the actual program a success," said Radcliffe. "Working together, we will be able to help those citizens in our community who are disabled and homeless, to make a fresh start and work their way back to self-sufficiency." - 30 - MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (703) 981-2541 July 13, 1995 File ~45-183-514 SANDRA H. EAKIN Deputy City Clerk Allegheny Construction Co., Inc. Branch Highways, Inc. Burleigh Construction Co., Inc. S. C. Rossi & Co., Inc. J. P. Turner and Bros., Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 32554071095 rejecting all bids received by the City for the Salem Avenue Culvert Replacement Project. Resolution No. 32554-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pc: Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management IN THECOUNCILOFTHECITY OF ROANOKE, VIRGtNIA, The 10th day of July, 1995. No. 32554-071095. ARESOLUTIONr~e~ing~lbids~rtheSalem AvenueCulve~ Replacemem Project. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. All bids received by the City for the Salem Avenue Culvert Replacement Project are hereby RE/ECTED. 2. The City Clerk is directed to notify all bidders and to express to each the City's appreciation for said bids. 3. The City Manager is authorized to make any changes in the scope of the project deemed advisable and to cause the revised project to be readvertised for bids. ATTEST: City Clerk, July 10, 1995 Council Report No. 95-155 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: SALEM AVENUE CULVERT REPLACEMENT Background on the subject in chronological order is as follows: Ao Bids, following proper advertisement, were opened and read aloud in General Services on Thursday, May 25, 1995, for the Salem Avenue Culvert Replacement Project. Five (5) bids were received with Burleigh Construction Company, Inc. submitting the Iow bid in the amount of $547,738. II. Current situation is as follows: On May 26, 1995, Burleiqh Construction Company, Inc. verbally requested that their bid be withdrawn due to a clerical error. D. Darwin Roupe, Manager of General Services, informed Burleigh Construction Company, Inc. that under the Code of Virginia, Part (1) of Section 11- 54.a, written notice with backup must be submitted within two (2) working days. Notice was received on Tuesday, May 30, 1995. The bid was withdrawn on that date. The next lowest bid was received from Allegheny Construction Co., Inc. in the amount of $717,743. This bid is 59.5% higher than the Engineer's estimate of $450,000. Ill. Issues. in order of importance are as follows: A. Amount of Iow bid B. Timing Honorable Mayor and Members of City Council SALEM AVENUE CULVERT REPLACEMENT Page 2 July 10, 1995 IV. Alternatives in order of feasibility are as follows: A. Reject all bids, reduce scope of proiect, and readvertise at a later date. Amount of Iow bid is 59.5% higher than the Engineer's estimate of $450,000. 2. Timing for construction will be delayed until the Winter of 1995. Authorize a contract with Allegheny Construction Co., Inc. in the amount of $717,743. Amount of Iow bid is 59.5% higher than the Engineer's estimate of $450,000. 2. Timing is not an issue. Recommendation is as follows: City Council concur in alternative "A" and take the following action: A. Reiect all bids, redesign, and readvertise at a later date. Respectfully submitted, W. Robert Herbert City Manager WRH/VRD/kh Attachments Honorable Mayor and Members of City Council SALEM AVENUE CULVERT REPLACEMENT Page 3 July 10, 1995 CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, General Services TABULATION OF BIDfi SALEM AVENUE CULVERT REPLACEMENT ROANOKE, VIRGINIA PROJECT NO. 6282 BID NO. 95-4-55 Bids opened in General Services on Thursday, May 25, 1995 at 2:00 p.m. BID BOND BIDDER BASE BID RECEIVED Burleigh Construction Company, Inc. $ 547,738.00 Yes Allegheny Construction Company, Inc. 717,743.00 Yes J. P. Turner and Brothers, Incorporated 723,905.00 Yes S. C. Rossi & Company, Inc. 745,000.00 Yes Branch Highways, Inc. 1,377,739.00 Yes Engineer's Estimate: $450,000.00 ' William White, Sr.] William F. Clark John H. Parrott Charlies M. H~e Office of the City Engineer Roanoke, Virginia June 26, 1995 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File g22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Peter Lewis, President Apple Ridge Farms, Inc. 541 Luck Avenue, S. W. Suite 229 Roanoke, Virginia 24016 Dear Mr. Lewis: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240l 1-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File ~22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Estetle K. McCadden, President Melrose-Rugby Neighborhood Forum 2128 Mercer Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. McCadden: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Edward Allen, President Williamson Road Action Forum, Inc. P. O. Box 5064 Roanoke, Virginia 24012 Dear Mr. Allen: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Ma~y F~. arker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Evelyn D. Bethel, President Historic Gainsboro Preservation District, Inc. 35 Patton Avenue, N. E. Roanoke, Virginia 24016 Dear Ms. Bethel: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/.a~E City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File fY22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Raleigh Campbell, Executive Director The Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Campbell: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke~ Virginia 2401 !-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Ann Marie Poore Executive Director Junior League of Roanoke Valley 4504 Starkey Road, S. W. Suite 102 Roanoke, Virginia 24014 Dear Ms. Poore: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/,t~AE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File ~22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Harriet Lewis Executive Director YWCA of Roanoke Valley 605 First Street, S. W. Roanoke, Virginia 24011 Dear Ms. Lewis: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #0.2.-58-Ca0-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 John Jennings Executive Director Blue Ridge Small Business Development Center 310 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Jennings: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate 'agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 John Stroud, President Roanoke Regional Chamber of Commerce 310 First Street, S. W. Roanoke, Virginia 24011 Dear Mr. Stroud: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:$m Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File ~Y22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Melody Stovall, Executive Director Harrison Museum of African American Culture P. O. Box 12544 Roanoke, Virginia 24026 Dear Ms. Stovall: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAK1N Deputy Cily Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Florine Thornhill, President Northwest Neighborhood Environmental Organization 802 Loudon Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Thomhill: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm ERe. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #22-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Louis O. Brown Executive Director YMCA of Roanoke Valley Family Center 108 Orange Avenue, N. W. Roanoke, Virginia 24012 Dear Mr. Brown: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate ~gencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 wes adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #?..2-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Karen Michalski Executive Director Blue Ridge Independent Living Center, Inc. 1502-D Williamson Road, N. E. Roanoke, Virginia 24012 Dear Ms. Michalski: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deput~ City Clerk July 13, 1995 File #cZ2-58-60-72-99-100-128-165-178-200-216- 226-236-246-304-319-353-467-450-472 Theodore J. Edlich, III Executive Director Total Action Against Poverty in Roanoke Valley P. O. Box 2868 Roanoke, Virginia 24001-2868 Dear Mr. Edlich: I am enclosing copy of Resolution No. 32555-071095 authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. Resolution No. 32555-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of July, 1995. No. 32555-071095. A RESOLUTION authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with sixteen separate agencies for implementation of various Community Development Block Grant programs. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, sixteen separate administrative agreements, and any necessary amendments thereto, within the limits of funds set forth and for the purposes specified in the City Manager's report to this Council dated July 10, 1995, and the attachments thereto. 2. The form of the agreements and any necessary amendments shall be in form approved by the City Attorney. ATTEST: City Clerk. July 10, 1995 95-23 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Community Development Block Grant (CDBG) Contracts for Services with sixteen agencies. I. Background: As part of the HUD Entitlement Consolidated Plan applicatioll, approved by Council on May 8, 1995 by Resolution No. 32476-050895, City Council authorized the following grants for the following agencies: 1. Fifth District Employment & Training Consortium a. Opportunity Knocks - $14,520 Scope of Services: Provide approximately 43 young people (ages 18 to 24) with practical work experience opportunities and appropriate education and skill training activities while doing community service projects. a. Operation Bootstrap - $10,613 Scope of Servic~; Provide assistance to approximately 54 very low income families to achieve employment training opportunities and improve housing availability a. Employment Training Program - $60,000 Scope of Services: Assist approximately 100 low to moderate income persons attempt to obtain employment through three types of programs: 1) Four, 2 to 6 week training in job readiness; 2) interview skill & basic job retention skills; 3) specialized referral in employment training and on-the-job training for those with special needs. 2. Total Action Against Poverty a. Customized Job Training - $25,000 Members of Council Page 2 Scope of Service~; Provide educational and on-the-job training for approximately 30 low to moderate income persons by providing an opportunity to intern with participating businesses. Roanoke City. Health Department a. Resource Mothers - $20,730 Scope of Services: Assist approximately 60 teen age mothers with entry into prenatal care, education on nutrition, parenting and crisis intervention services. Historic Gainsboro Preservation District. Inc, a. Gainsboro Brochure - $900 Scope of Services; Prepare and distribute approximately 5,000 brochures about the Historic Gainsboro Preservation District providing community pride and addressing the awareness of citizens' issues. Blue Ridge Independent Living Center a. Empowering Individuals with Disabilities - $20,000 Scope of Services: Enable approximately 20-35 individuals to be as independent as possible within their own homes and community through rehab/modification and/or purchasing assistive devices to aid in daily living. A ' F a. Expanding Horizons - $17,791 Scope of Services: Provide an academic summer day camp for approximately 130 Roanoke City youth (ages 6 to 16), residing in seven housing development in Roanoke, who are high risk and experiencing low self-esteem, providing activities designed to build positive self-esteem and skills necessary to resist negative peer pressure. 10. 11. Harrison Museum of African Americarl a. b. Members of Council Page 3 Harrison Museum Annex - $77,300 Scope of Services: Provide for the construction of an annex for the Harrison Museum to store artifacts. Northwest Neighborhood Environmental Or?ni?zfi0n a. NNEO Mini-grant - $1,500 b. Scope of Servic¢~; Provide for the continuation of beautification of the neighborhood by planting English ivy and ground coverings and repairing the wall near the entrance way located at 10th Street and 923 Loudon Avenue, which is private property owned by NNEO. Blue Ridge Small Business Development Center a. Neighborhood Business Development Program - $24,500 b. Scope of Services: Provide 500 hours of direct business development assistance services to approximately 50 low to moderate income persons in the target area. Junior League of Roanoke Valley a. Project H.O.P.E. After-School Day Care Program - $20,000 b. Scope of Service~: Provide after-school day care at Hurt Park Elementary School or at another designated area for approximately 25 low to moderate income children living in the Hurt Park housing community. Roanoke Regional Chamber of Commerce a. Small Business Incubator - $60,000 b. Scope of Services: Provide for an approximately 30,000 square foot building to be leased by a non-profit corporation and utilized Members of Council Page 4 as a Small Business Incubator by 14-20 companies. 12. The Council ofCommuni _ty Services 13. 14. 15. 16. a. Teen Outreach Program - $2,000 Scope of Services: Provide assistance in lowering the number of pregnant teens in Roanoke through methods of teenage work related skills such as community service leuming, tutoring and adults role modeling. YMCA of Roanoke Valley - Family Center a. Top Gun Summer Day Camp - $14,089 Scope of Services: Provide for a 5 day-a-week day camp for 11 weeks, for approximately 40-45 low to moderate income children (ages 5 to 13) operating from 7:30 a.m. to 6:00 p.m. Williamson Road Action Forum. Inc, a. Williamson Road Action Forum, Inc. Mini-grant - $1,500 s~ Purchase and plant 20 trees in the neighborhood Huff Lane Park. Melrose-Rugby Neighborhood F~r~m a. Melrose-Rugby Neighborhood Forum Mini-grant - $1,500 Scope of Service~; Plant shrubs to beautify area sign at 10th Street; replace damaged sign at Melrose and Orange Aves.; purchase mower and yard equipment to maintain neighborhood areas; and send members to capacity-building workshops, which enable the members to improve their neighborhoods. YWCA of Roanoke Valley a. YWCA - Youth Club - $12,500 Members of Council Page 5 II. Scope of Servic~; provide assistance to approximately 62 at risk young girls (ages 10-14) through the participation of activities including family life education and career development. City has received HUD approval of the HUD Entitlement Consolidated Plan application by letter dated June 28, 1995 City Council authorized the Acceptance of the 1995-96 HUD Entitlement and Appropriation of Funds for CDBG Activities on June 26, 1995 by Ordinance No. 32525-062695 and Resolution No. 32526-062695. Current Situation: The proposed projects will provide public service, employment training, services to the disabled, direct economic development assistance, neighborhood improvements and planning activities. Administrative Agmement~ are necessary for the funds to be obligated to these projects. The respective Agreements between the City ("Grantee") and each agency ("Subgrantee") will contain the following provisions and will be in form approved by the City Attorney: Time of Performance: This Agreement shall be for the period of July 1, 1995 through June 30, 1996. Indemnification: The Subgrantee shall indemnify and hold harmless the Grantee, its officers, agents, consultants and employees, against any and all loss, costs, or expenses, including reasonable attorney's fees, and costs of defense, resulting from any claim, whether or not reduced to a judgement, and for any liability of any nature whatsoever, that may arise out of or result from Subgrantee's intentional or negligent acts or omission in providing services under this Agreement, including without limitation, fines and penalties, violation of federal, state or local laws, or regulation promulgated thereunder, personal injury, wrongful death or property damage. Agreements will not be executed on behalf of the City without the certification of the Director of Finance that funding is available and no funding will be expended under the contract until the contract is fully executed by all parties. Members of Council Page 6 III. IV. Issues: 1. 2. 3. 4. City will acquire no interest in real e~tat~ as a result of any Agreement. Cost to the City Funding Community Development Objectives Compliance with applicable ob_iective,s Alternatives: Authorize the City Manager. or the Assistant City Manager. to execute, and the City Clerk to attest. Agreements and amendments thereto, if necessary, with above-referenced agencies, approved as to form by the City Attorney. within the limits of funds set forth in this report for the purposes specified her¢jn, 1. Cost to the City will be $470.754 in CDBG funds. 2. Funds will be available in the following Account Nos.: Fifth District Employment & Training Consortium - Opporttmity Knocks 035-095-9538-5098 Operation Bootstrap $14,520 035-095-9538-5212 $10,613 Employment Training Program Total Action Against Poverty - Customized Job Training 035-094-9438-5056 $60,000 035-095-9538-5218 $25,000 Roanoke City Health Departmel~t - Resource Mothers 035-095-9536-5222 $20,730 Members of Council Page 7 Historic Gainsboro Preservation District. Irlc, - Gainsboro Brochure 035-095-9537-5081 Blue Ridge Independent Living Center - Empowering Individuals with Disabilities $ 9OO Expanding Horizons 035-095-9538-5083 $20,000 035-093-9338-5084 $17,575 035-095-9538-5084 $ 216 Harrison Museum of African American - Harrison Museum Annex 035-095-9537-5082 $77,300 Northwest Neighborhood Environmental Organi?~tioll - NNEO Mini-grant 035-095-9537-5224 Blue Ridge Small Business Development Center - Neighborhood Business Development Program $1,500 035-095-9530-5021 $24,500 Junior League of Roanoke Valley - Project H. O. P. E. After School Day Care 035-093-9338-5088 $20,000 Roanoke Regional Chamber of Commerce - Small Business Incubator 035-095-9530-5092 $60,000 Council of Community_ Services - Teen Outreach Program 035-095-9538-5054 $ 2,000 Members of Council Page 8 YMCA of Roanoke Valley - Family Center - Top Gun Summer Day Camp 035-095-9538-5053 $14,089 Williamson Road Action Forum. Inc. - Williamson Road Action Forum, Inc. Mini-grant 035-095-9537-5243 $1,500 Melrose-Rugby Neighborhood Forum - Melrose-Rugby Neighborhood Forum Mini-grant yWCA - YWCA - Youth Club 035-095-9537-5225 $1,500 035-095-9538-5087 $12,500 Community_ Development Objectives will be addressed by providing programs which meet the needs identified by the citizens at the Consolidated Plan public meetings held on January 19, 1995 and April 11, 1995. Compliance with applicable regulations is assured through contract review by the City Attorney's Office and project monitoring by the City's Office of Grants Compliance. Do not Authorize the City Manager to execute the Agreements as set forth in Section I. A. 1. Cost to the City_ will be nothing. 2. Fz.Ulld~g will not be an issue. Community Development Ob_iectives will not be addressed, therefore programs will not be provided. 4. Compliance with applicable regulations would not be an issue. Members of Council Page 9 Recommendation: It is recommended that City Council concur in Alternative A and~l~ Manager. or the Assistant City Manager. to execute, and the City Clerk to attest, the CDBG A~eements and amendments thereto, if necessary., with above-referenced agencies, approved as to form by the City Attorney. within the limits of funds set forth in this report for the pure_ oses specified herein. Respectfully submitted, W. Robert Herbert City Manager WRH/vst CC~ Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Chief, Department of Planning and Community Development Acting Chief of Economic Development Office of Grants Compliance Administrator FDETC Human Development Coordinator Youth Planner MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 July 13, 1995 File #72-178-226-236-350-351 SANDRA H. EAKIN Deputy Ci y Clerk Theodore J. Edlich, III Executive Director Total Action Against Poverty in Roanoke Valley P. O. Box 2868 Roanoke, Virginia 24001-2868 The Reverend C. Nelson Harris President Roanoke Area Ministries Ridgeway Baptist Church 703 Hemlock Road, N. W. Roanoke, Virginia 24017 Stuart Israel Executive Director Roanoke Valley Student Trouble Center, Inc. P. O. Box 2826 Roanoke, Virginia 24001 Gentlemen: I am enclosing copy of Resolution No. 32556-071095 authorizing execution of subgrant agreements with Total Action Against Poverty in Roanoke Valley, in the amount of $42,160,00; Roanoke Area Ministries, in the amount of $14,340.00; and Roanoke Valley Student Trouble Center, Inc., in the amount of $13,500.00, for administration of Emergency Shelter Grant funds to continue or implement homeless prevention programs. Resolution No. 325.56-071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sinoaraly, Mary F. Parker, CMC/.a~.E City Clerk MFP:sm Enc. Members of Council Page 2 II. Scope of Services: Provide emergency overnight housing to approximately 1,240 single adult males and females, single and two parent families, couples without children and unaccompanied minors. City has received HUD approval of the HUD Entitlement Consolidated Plan application by letter dated June 28, 1995 ' the Acceptance of the 1995-96 HUD Entitlement and Appropriation of Funds for ESG Activities on June 26, 1995 by Ordinance No. 32529-062695 and Resolution No. 32530-062695. Current Situation: The proposed projects will prevent homelessness, provide assistance to the homeless and ovemight and day shelter. Administrative Agreements are necessary for the funds to be obligated to these projects. The respective Agreements between the City ("Grantee") and each agency CSubgrantee") will contain the following provisions and will be in form approved by the City Attorney: Ti · This Agreement shall be for the period of July 1, 1995 through June 30, 1996· Indemnification: The Subgrantee shall indemnify and hold harmless the Grantee, its officers, agents, consultants and employees, against any and all loss, costs, or expenses, including reasonable attorney's fees, and costs of defense, resulting from any claim, whether or not reduced to a judgement, and for any liability of any nature whatsoever, that may arise out of or result from Subgrantee's intentional or negligent acts or omission in providing services under this Agreement, including without limitation, fines and penalties, violation of federal, state or local laws, or regulation promulgated thereunder, personal injury, wrongful death or property damage. Agreements will not be executed on behalf of the City without the certification of the Director of Finance that funding is available and no funding will be expended under the contract until the contract is fully executed by all parties. D. The City will acquire no interest in real estale as a result of any Agreement· IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32556-071095. VIRGINIA, A RESOLUTION authorizing the execution of subgrant agreements with Total Action Against Poverty in Roanoke Valley, Roanoke Area Ministries, and Roanoke Valley Student Trouble Center, Inc., for the administration of Emergency Shelter Grant (ESG) funds to continue or implement homeless prevention programs. WHEREAS, the Council of the City of Roanoke accepted an Emergency Shelter Grant Program entitlement on June 26, 1995, by Resolution No. 32530-062695, from the United States Department of Housing and Urban Development to provide services to the homeless and to implement homeless prevention activities; and is now desirous of authorizing subgrant social services agencies for the available by the Department of by the Council of the City of in the recommendation of the City Emergency Shelter Grant Funds as WHEREAS, City Council agreements wtih certain administration of funding made Housing and Urban Development; THEREFORE, BE IT RESOLVED Roanoke that: 1. This Council concurs Manager for the allocation of follows: (a) $42,160.00 to Total Action Against Poverty in Roanoke Valley (TAP) to provide support and rehabilitation through the Transitional Living Center, which combines long term supportive housing and case management services to homeless families and singles; and to provide additional funds in the amount of $12,000.00 to be used through TAP's existing Share Homeless Intervention Program to promote transition of homeless persons into permanent housing. (b) $14,340.00 to Roanoke Area Ministries to provide emergency assistance in areas of housing, utilities, fuel, transportation, medical, food and clothing for approximately 140 individuals per day through RAM House Day Shelter; and (c) $13,500.00 to Roanoke Valley Student Trouble Center, Inc., to provide emergency overnight housing to approximately 1,240 single adult males and females, single and two-parent families, couples without children and unaccompanied minors. 2. The City Manager, or the Assistant City Manager, and the City Clerk are hereby authorized to execute and attest, respectively, the appropriate subgrant agreements with Total Action Against Poverty in Roanoke Valley, Roanoke Area Ministries, and Roanoke Valley Student Trouble Center, Inc., for the administration of Emergency Shelter Grant funds in accordance with the recommendations set forth in the City Manager's report, dated July 10, 1995. All subgrant agreements shall contain the terms and conditions deemed appropriate by the City Manager and shall be in form approved by the City Attorney. ATTEST: City Clerk. ,. July 10, 1995 95-24 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Emergency Shelter Grant (ESG) Contracts for Services with three agencies. As part of the HUD Entitlement Consolidated Plan application, approved by Council on May 8, 1995 by Resolution No. 32476-050895, City Council authorized the following grants for the following agencies: 1. Total Action Against Poverty a. Transitional Living Center - $42,160 ~ Provide support and rehabilitation for the Center, which combines long term supportive housing and case management services to enable homeless families and singles to become self-sufficient. Approximately 50-65 adults and children will be served daily. a. Roanoke Homeless Intervention Program - $12,000 Scope of Servic¢~: Provide assistance through existing Share Homeless Intervention Program, by ensuring transition into permanent housing for approximately 12 homeless or at-risk homeless clients by providing rental, mortgage and security deposit assistance. 2. Roanoke Area Ministries a. RAM House - Day Shelter - $14,340 Scope of Servic¢~; Provide emergency assistance in areas of housing, utilities, fuel, transportation, medical, food and clothing to approximately 140 individuals per day. 3. The Roanoke Valley Student Trouble Center. Inc. a. TRUST Shelter - $13,500 III. IV. Issues: 1. 2. 3. 4. Cost to the City Community Development Ob_iectives Compliance with applicable ob_i~¢tivcs Alternatives: A. Members of Council Page 3 Authorize the City Manager. or the Assistant City Manager. to execute, and the City Clerk to attest. Agreements and amendments thereto, if necessa~_, with above-referenced agencies, approved as to form by the City Attorney. within the limits of funds set forth in this report for the purposes specified herein. 1. Cost to the City will be $82.000 in ESG funds. 2. Funds will be available in the following ESG Account Nos.: Total Action Against Poverty Transitional Living Center - 035-054-5171-5253 $42,160 Roanoke Homeless Intervention Program 035-054-5171-5254 $12,000 Roanoke Area Ministries RAM House - Day Shelter - 035-054-5171-5252 $14,340 The Roanoke Valley Student Trouble Center. Inc. TRUST Shelter - 035-054-5171-5251 $13,500 3. Communi _ty Development Ob_iective~ will be addressed by providing programs which meet the needs identified by the citizens at the Con- Members of Council Page 4 solidated Plan public meetings held on January 19, 1995 and April 11, 1995. 4. Compliance with applicable regulations is assured through contract review by the City Attorney's Office and project monitoring by the City's Office of Grants Compliance. B. Do not Authorize the City Manager to execute the Agreements as set forth in Section I. A. 1. Cost to the City will be nothing. 2. Funding will not be an issue. 3. Community Development Ob_iectives will not be addressed, therefore programs will not be provided. 4. Compliance with applicable regulations would not be an issue. It is recommended that City Council concur in Alternative A and_~12I~ Manager. or the Assistant City Manager. to execute, and the Ci_ty Clerk attest. ESG Agreements and amendments thereto, if necessary., with above-referenced agencies. an~roved as to form by the City Attorney. within the limits of funds set forth in this report for the purposes specified herein. Respectfully submitted, W. Robert Herbert City Manager WRH/vst CC; Assistant City Manager City Attorney Director of Finance Director of Human Development Office of Grants Compliance Human Development Coordinator IN THECOUNC~OF THE CITY OF ROANOKE, VIRGINI~ The 10th day of July, 1995. No. 32557-071095. A RESOLUTION increasing the fee charged by the police departmem for concealed weapons permit background investigations to $35.00. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The fee charged by the police department for concealed weapons permit background investigations is hereby increased from $25.00 to $35.00. 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new fee for concealed weapons permit background investigation. ATTEST: City Clerk. July 10, 199~,_ 95-412 >~ Honorable Mayor and Members of City Council Roanoke, Va. Dear Mayor Bowers and Members of Council: Subject: Increase in the Concealed Weapons Permit Fees listed in the 1995 Fees Compendium I. Back~round on the subject is: ~18.2-308 of the Code of Viruinia mandates that background investigations be conducted by local police agencies on applicants for Concealed Weapons Permits. Be Applicants are referred to the police department by the clerk of circuit court after an application has been received. Section K of ~18.2-308 authorizes law enforcement a~encies to charge a fee to cover the cost of the background investigation. As of July 1, 1995, the investigation will consist of reviewing a 3 page appli- cation consisting basically of yes/no questions. The applicant will be fingerprinted at the police department and a criminal background check will be done through VCIN and NCIC. If the application presents no problems and if the background check if okay, then a report will be prepared and sent to circuit court for approval of the license. City Council approved the police department to charge the authorized fee of $25.00 to cover the costs of the investigation. II. Current situation is as follows: no Effective July 1, 1995, revisions to ~18.2-30~ will be in effect which will greatly increase the number of concealed weapon applications. Page 2 Be Section K of ~18.2-308 has been revised to increase the maximum amount an agency can charge to $35.00 to cover the cost of the background investigation. III. Issues in order of importance: A. Increased number of concealed weapon permit appli- cations. B. Proportionate number of manhours spent on investiqations. C. Availability of increased revenues. IV. Alternatives in order of feasibility: Citv Council authorize the increas~ of the fee charged to the maximum allowable $35.00 to help offset the cost of the investigations. It is probable that our monthly number of appli- cations will quadruple and that may be a conser- vative estimation. Our current amount of time, approximately two hours per investigation, will be reduced to approximately one hour but if the number of investigations quad- ruple then our number of manhours spent will double. It now costs approximately $54.00 per investigation. Under the new requirements that may reduce slightly per investigation but overall cost will increase with the projected increase in the number of invest- igations. Page 3 No action be taken to increase the fees. AmDlications will increase reqardless at a projected rate of 400 per cent. Man-hours required to conduct the backqround investigations will increase accordingly. Revenue that could be qenerated to assist in off- setting the cost of the investigation will not be possible which will adversely affect monies budgeted for those required investigations. V. Recommendation is as follows: City Council concur with Alternative A and take the following action: Authorize an increase in the fee charged for concealed weapons permit background investigations to $35.00 and authorize the finance department to amend the Fees Compendium accordingly. Respectfully submitted, City Manager RLR:rlr, p&a C: Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance George C. Snead, Director of Public Safety M. David Hooper, Chief of Police MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 13, 1995 File #60-67-72-100-226-236-246-304-467 Alan R. Crane, Supervisor Summer Food Service Program U. S. Department of Agriculture Mid-Atlantic Region Mercer Corporate Park 300 Corporate Boulevard Robbinsville, New Jersey 08691-1598 Dear Mr. Crane: I am enclosing copy of Resolution No. 32559-071095 endorsing a grant application made on behalf of the City of Roanoke for the United States Department of Agriculture 1995 Summer Food Service Program, in the amount of $94,861.00, authorizing acceptance of the subsequent grant award and negotiation and execution of appropriate interagency agreements, including an agreement with Roanoke City Schools. Resolution No. 32559- 071095 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of July, 1995. No. 32559-071095. A RESOLUTION endorsing the grant application made on behalf of the City of Roanoke for the United States Department of Agriculture 1995 Summer Food Service Program, authorizing the acceptance of the subsequent grant award and the negotiation and execution of the appropriate interagency agreements, including an agreement with Roanoke City Schools. BE IT RESOLVED by the Council of the City of Roanoke that: 1. This Council endorses the application made on behalf of the City of Roanoke for the United States Department of Agriculture 1995 Summer Food Service Program. 2. The City Manager or the Assistant City Manager is hereby authorized to accept the grant award in the amount of $94,861.00 from the United States Department of Agriculture for the 1995 Summer Food Service Program and to execute any required grant agreements or conditions or assurances related thereto. 3. The City's Director of Human Development is authorized to negotiate and execute appropriate lnteragency cooperation agreements, including an agreement with Roanoke City Schools, in order to implement the program funded by the grant, as requested in a report to this Council dated July 10, 1995. Such agreements shall be in form approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32558-071095. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Grant Fund and General Fund Appropriations, and providing the usual daily operation of the Municipal City of Roanoke, an emergency is declared to for an emergency. WHEREAS, for Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Grant Fund and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Grant Fund A ro riations Health and Welfare $ Summer Food Program 1995-96 (1) ................... Revenue Health and Welfare $ Summer Food Program 1995-96 {2-3) ................. General Government Director of Human Development (4) ................. Nondepartmental Transfers to Other Funds (5) ...................... 1,673,955 110,106 1,673,955 110,106 $ 9,869,517 152,265 50,510,985 49,614,099 1) Program Activities (035-054-5180-2066) $ 110,106 2) Federal Grant Receipts (035-035-1234-7192) 94,861 Roanoke, Virginia July 10, 1995 #95-514 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Virginia Summer Food Service Program Grant Application to the U. S. Department of Agriculture I. Background: The U.S. Department of Agriculture Ct/SD.a) has solicited applications from municipalities to participate in the 1995 Virginia Summer Food Service Program. The purpose of the program is to provide nutritionally balanced, healthy meals to children, ages 1 through 18, of low-income families at designated sites within the City during the summer months of 1995. Cost reimbursem~nt~q are made to program sponsors (City of Roanoke), by the U.S. Department of Agriculture, at a rate of approximately $1.36 per meal consumed by a participating eligible youth. $15.245,00 has been allocated by City Council in the 1995-96 budget to the Director of Human Development to support the staffing and administration of this program. The Virginia Summer Food Service Program is similar in concept to the National School Lunch Program and the participants' eligibility is comparable to that used to determine eligibility for free, or reduced price, meals during the school year. ~ this program in 1993 and in 1994 serving approximately 1,300 eligible youth daily at approximately thirteen feeding locations in the City. Approximately 39.000 meals were consumed during each summer. ~ sponsored a similar program in 1985 and has elected to provide food service this year. The need for this program and potential operational plans were originally explored and developed by a task force of the City Manager's Human Development Steering SFSP Grant Application June 26, 1995 Page 2 II. Committee. Agencies represented included the Department of Social Services, the Fifth District Employment and Training Consortium (FDETC), with the assistance of City Parks and Recreation, Roanoke Redevelopment and Housing Authority, and Total Action Against Poverty. The U.S. Department of Agriculture is supportive of efforts by the City of Roanoke to continue this program and has expressed its interest in providing whatever supportive assistance necessary to accomplish the program's objectives. Present Situation: A grant application for the Virginia Summer Food Service Program has been prepared by the Office on Youth on behalf of the City of Roanoke for consideration by the U.S. Department of Agriculture for funding this summer, for the period June 19 through August 31, 1995. (Notice of the grant award was received on June 2, 1995.) 230 (breakfast)and 655 (lunch) daily meals are proposed for youths participating at these sites: Apple Ridge Farms, Cooper Hill (off-site center) Blue Stone Housing Project Eureka Park Recreation Center Hunt Manor Housing Project Hurt Park Housing Project Indian Rock Village Housing Project Jamestown Place Housing Project Landsdowne Housing Project Lincoln Terrace Housing Project Jackson Park Recreation Center YMCA at Monterey School YMCA at Westside School It is estimated that over 12.190 (breakfastl and 34.715 (lunch) meals will be served through this project. The twelve (12) proposed feeding loca[ion8 reflect both the success of last year's program and the broad need existing for such a program for needy youth in the City. SFSP Grant Application June 26, 1995 Page 3 The Directorate of Human Development is proposed to administer the project in conjunction with the Office on Youth and in collaboration with inter-city departments such as Parks and Recreation, the Department of Social Services (DSS) and Roanoke City Schools and with agencies such as the Court Service Unit (CSU), Roanoke Redevelopment and Housing Authority (RRHA), the Fifth District Employment and Training Consortium (FDETC) and Total Action Against Poverty. The departments/agencies will provide the following: Office on Youth -- Monitoring, Administration, and Daily Project Manager Parks & Recreation -- Provision of two sites within the parks DSS -- Project Support (Volunteers) City Schools -- Will prepare and deliver aver 38,000 meals to 12 sites. CSU -- Volunteer staff as available Provision of site facilities at seven housing project sites and staff at one site. FDETC -- Volunteers Head Start (Rutherford Center) & one staffperson There are approximately 885 meals proposed to be provided on each of the fifty- three (53) meal service days, between June 19 and August 31, 1995 (Monday through Friday). All costs reimbursable by the U.S. Department of Agriculture are based upon the number of meals consumed by eligible youth participants. Cost projections from USDA funding total $94_861.39 (Including approximately $87, 980.00 for reimbursement to vendor.) Administrative Costs: $6_881.00 (Program management and monitoring.) SFSP Grant Application June 26, 1995 Page 4 III. Issues: A. Cost to the City B. Need for Food Services in the Community C. Effective and Efficient Delive~ of Serviq:e,S IV. Alternatives: A. Endorse the application submitted, and Accept the subsequent grant award fi.om the U.S. Department of Agriculture in the amount of $94.861~00. Authorize the Director of Human Development or his/her designee tO ~ appropriate interagency agreement to facilitate the success &the project; Appropriate $110.106.00 of USDA funding with a corresponding revenue estimate, to an account to be established in the Consortium Fund by the Director of Finance, for the Virginia Summer Food Service Program. Cost to the Ci~[y - 5Y~l_~?~Qg_has been appropriated by City Council in the 1995-96 budget to the Director of Human Development to support the additional staffing and administration of this program. There will be no additional cost to the City, since remaining expenses are reimbursable through the USDA or volunteers budgeted through Office on Youth internship program funds. Need for Food Services in the community - Need is wide-spread and project will accommodate targeted efforts to provide nutritionally balanced meals to approximately 1,310 needy youths, daily. Effective and Efficient Delivery_ of Services - Interagency agreements with DSS, FDETC, Office on Youth, RRHA and TAP, and a contract with Roanoke City Schools will promote both the effective and efficient delivery of services to Roanoke City residents whom the project is designed to assist. SFSP Grant Application June 26, 1995 Page 5 B. Do not endorse the grant applicatiol~; and 1. Do not accept grant award from the U.S. Department of Agriculture; a. Cost to the City - No direct cost impact to the City. Need for Food Services in the Community - Need will continue without program of intervention for 1,310 youths. Effective and Efficient Delive~ of Services - Potential interagency services would not be utilized to address needs without U.S. Department of Agriculture resources. Approve Alternativg A' A. Endorse the application submittgd, and Accept the subsequent grant award from the U.S. Department of Agriculture in the amount of $94.861.00 (see attachment A); Authorize the Director of Human Development to negotiate and execute a contract for food service with Roanoke City Schools as well as appropriate interdepartment agreements with Parks & Recreation and DSS, and agency agreements with CSU, RRHA, FDETC and TAP; all agreements and contracts to be in a form approved by City Attorney; and Appropriate $110.106,00 with a corresponding revenue estimate to an account to be established in the Grant Fund by the Director of Finance for the Virginia Summer Food Service Program and transfer $15.245.00 from the General Fund account to the Grant Fund account. Respectfully submitted, W. Robert Herbert City Manager SFSP Grant Application June 26, 1995 Page 6 Attachment cc: Director of Finance City Attorney Director of Human Development Youth Planner FDETC Administrator o m IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32572-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A ro riations Instruction (1-105) ................................ $ 59,116,138 General Support (106-126) .......................... 3,105,920 Transportation (127-133) ........................... 3,044,602 Operation/Maintenance of Plant (134-154) 8,918,993 Food Services (155-158) ................ ~i~ii 3,344,863 Facilities (159-171) ............................... 938,256 1) Books and Subscriptions (030-060-6001-6000-0613) $ 62,342 2) Educational Supplies (030-060-6001-6000-0614) 6,590 3) Other Operation Supplies (030-060-6001-6000-0615) 280 4) Replacement- Machinery and Equipment (030-060-6001-6000-0801) 23,090 5) Field Trips (030-060-6001-6001-0583) 81 6) Uniforms (030-060-6001-6002-0612) 25 7) Other Operation Supplies (030-060-6001-6002-0615) 64 8) Books and Subscriptions (030-060-6001-6004-0613) 299,082 9) Other Operation Supplies (030-060-6001-6005-0615) 2,366 10) Educational Supplies (030-060-6001-6007-0614 5,320 11) Books and Subscriptions 12) Mileage 13) Books and Subscriptions 14) Lease/Rent of Equipment 15) Books and Subscriptions 16) Payments in Lieu of Transfers 17) Maintenance Service Contracts 18) Replacement- Machinery and Equipment 19) Field Trips 20) Educational Supplies 21) Matching Funds 22) Other Operation Supplies 23) Replacement- Machinery and Equipment 24) Equipment Fuel 25) Books and Subscriptions 26) Educational Supplies 27) Other Professional Services 28) Lease/Rent of Buildings 29) Conventions/ Education 30) Field Trips 31) Other Operation Supplies 32) Replacement Machinery and Equipment 33) Repair and Maintenance Supplies 34) Equipment Fuel 35) Educational Supplies (030-060-6001-6008-0613) (030-060-6001-6009-0551) (030-060-6001-6011-0613) (030-060-6001-6013-0541) (030-060-6001-6021-0613) (030-060-6001-6029-0344) (030-060-6001-6046-0332) (030-060-6001-6046-0801) (030-060-6001-6100-0583) (030-060-6001-6100-0614) (030-060-6001-6101-0588) (030-060-6001-6102-0615) (030-060-6001-6102-0801) (030-060-6001-6103-0609) (030-060-6001-6104-0613) (030-060-6001-6105-0614) (030-060-6001-6106-0313) (030-060-6001-6106-0542) (030-060-6001-6106-0554) (030-060-6001-6106-0583) (030-060-6001-6106-0615) (030-060-6001-6106-0801) (030-060-6001-6107-0608) (030-060-6001-6107-0609) (030-060-6001-6107-0614) 6,999 39 1,841 205 78 9,652 1,379 4,904 1,854 10,175 1,174 451 62 500 15,441 4,353 13,529 1,492 218 5O0 4,997 10,262 6,501 348 213 36) Books and Subscrip- tions 37) Mileage 38) Field Trips 39) Books and Subscrip- tions 40) Mileage 41) Books and Subscrip- tions 42) Educational Supplies 43) Books and Subscrip- tions 44) Transportation Private Carriers 45) Other Operation Supplies 46) Office Supplies 47) Educational Supplies 48) Other Operation Supplies 49) Replacement- Machinery and Equipment 50) Supplements 51) Repair and Maintenance Payments 52) Inservice Workshops 53) Inservice Supplies 54) Repair and Maintenance Payments 55) Office Supplies 56) Testing/ Evaluation 57) Conventions/ Education 58) Inservice Workshop 59) Inservice Supplies 60) Additional - Machinery and Equipment 61) Mileage (030-060-6001-6108-0613) $ 3,801 (030-060-6001-6109-0551) 102 (030-060-6001-6111-0583) 1,415 (030-060-6001-6111-0613) 11,353 (030-060-6001-6112-0551) 246 (030-060-6001-6112-0613) 1,194 (030-060-6001-6113-0614) 514 (030-060-6001-6125-0613) (030-060-6001-6129-0342) (030-060-6001-6146-0615) (030-060-6001-6200-0601) (030-060-6001-6200-0614) (030-060-6001-6200-0615) (030-060-6001-6202-0801) (030-060-6001-6207-0129) (030-060-6001-6207-0331) (030-060-6001-6207-0587) (030-060-6001-6207-0617) (030-060-6001-6209-0331) (030-060-6001-6212-0601) (030-060-6001-6213-0584) (030-060-6001-6214-0554) (030-060-6001-6214-0587) (030-060-6001-6214-0617) (030-060-6001-6214-0821) (030-060-6001-6218-0551) 327 600 359 98 187 47 79,305 8,283 316 11,547 300 1,100 95 656 401 780 316 1,059 10 62) Books and Subscrip- tions 63) Educational Supplies 64) Replacement - Machinery and Equipment 65) Maintenance Service Contracts 66) Office Supplies 67) Other Operation Supplies 68) Mileage 69) Replacement- Machinery and Equipment 70) Maintenance Service Contracts 71) Inservice Supplies 72) Other Professional Services 73) Repair and Maintenance Payments 74) Mileage 75) Other Miscellaneous Payments 76) Educational Supplies 77) Other Operation Supplies 78) Repair and Maintenance Payments 79) Lease/Rent of Equipment 80) Other Operation Supplies 81) Additional - Data Process- ing Equipment 82) Conventions/ Education 83) Inservice Workshops (030-060-6001-6218-0613) $ 166 (030-060-6001-6218-0614) 42 (030-060-6001-6218-0801) 11,716 (030-060-6001-6229-0332) 758 (030-060-6001-6229-0601) 61 (030-060-6001-6246-0615) 464 (030-060-6001-6300-0551) 59 (030-060-6001-6300-0801) 20,384 (030-060-6001-6302-0332) 1,259 (030-060-6001-6302-0617) 176 (030-060-6001-6307-0313) 4,775 (030-060-6001-6307-0331) 60 (030-060-6001-6307-0551) 1,050 (030-060-6001-6307-0586) 2,140 (030-060-6001-6307-0614) 675 (030-060-6001-6307-0615) 85 (030-060-6001-6309-0331) 2,250 (030-060-6001-6313-0541) 9,305 (030-060-6001-6313-0615) 1,501 (030-060-6001-6313-0826) 263 (030-060-6001-6314-0554) 2,850 (030-060-6001-6314-0587) 1,558 84) Inservice Supplies 85) Mileage 86) Other Operation Supplies 87) Mileage 88) Books and Subscrip- tions 89) Replacement - Machinery and Equipment 90) Mileage 91) Tuition - In State 92) Lease/Rent of Buildings 93) Mileage 94) Educational Supplies 95) Other Opera- tion Supplies 96) Maintenance Service Contracts 97) Mileage 98) Field Trips 99) Educational Supplies 100) Replacement - Machinery and Equipment 101) Books and Subscriptions 102) Other Operation Supplies 103) EdUcational Supplies 104) Books and Subscriptions 105) Educational Supplies 106) Office Supplies 107) Printing and Binding Services 108) Conventions/ Education 109) Office Supplies 110) Additional - Machinery and Equipment 111) Conventions/ Education (030-060-6001-6314-0617) $ 166 (030-060-6001-6315-0551) 71 (030-060-6001-6315-0615) (030-060-6001-6318-0551) (030-060-6001-6318-0613) 500 246 523 (030-060-6001-6318-0801) 100,414 (030-060-6001-6319-0551) 894 (030-060-6001-6329-0382) 29,686 (030-060-6001-6329-0542) 860 (030-060-6001-6329-0551) 5 (030-060-6001-6329-0614) 37 (030-060-6001-6329-0615) 300 (030-060-6001-6343-0332) 300 (030-060-6001-6343-0551) 1,393 (030-060-6001-6343-0583) 3,022 (030-060-6001-6343-0614) 3,264 (030-060-6001-6343-0801) 78,814 (030-060-6001-6346-0613) 458 (030-060-6001-6346-0615) 963 (030-060-6001-6449-0614) 1,679 (030-060-6001-6666-0613) 36,207 (030-060-6001-6666-0614) 281 (030-060-6002-6661-0601) 50 (030-060-6002-6662-0351) (030-060-6002-6662-0554) (030-060-6002-6662-0601) (030-060-6002-6662-0821) (030-060-6002-6663-0554) 262 625 318 9,987 62 112) office Supplies 113) Other Professional Services 114 Office Supplies 115 Health Insurance 116 Armored Car Service 117 Postal Services 118 Office Supplies 119 Additional - Data Processing Equipment 120) Lease/Rent of Equipment 121) Office Supplies 122) Maintenance Service Contracts 123) Office Supplies 124) Medical Supplies 125) Additional - Machinery and Equipment 126) Office Supplies 127) Inservice Workshops 128) Office Supplies 129) Replacement - Machinery and Equipment 130) Transportation Private Carriers 131) Replace - School Buses 132) Vehicle and Equipment Supplies 133) Replacement - Machinery and Equipment 134) Inservice Workshop 135) Water and Sewer Services (030-060-6002-6663-0601) $ (030-060-6002-6664-0313) (030-060-6002-6664-0601) (030-060-6002-6666-0204) (030-060-6002-6666-0384) (030-060-6002-6666-0521) (030-060-6002-6666-0601) (030-060-6002-6666-0826) (030-060-6002-6668-0541) (030-060-6002-6668-0601) (030-060-6002-6669-0332) (030-060-6002-6669-0601) (030-060-6002-6672-0605) (030-060-6002-6672-0821) (030-060-6002-6674-0601) (030-060-6003-6675-0587) (030-060-6003-6675-0601) (030-060-6003-6675-0801) (030-060-6003-6676-0342) (030-060-6003-6676-0808) (030-060-6003-6678-0610) (030-060-6003-6678-0801) (030-060-6004-6680-0587) (030-060-6004-6681-0513) 1,686 8,697 650 637 4,757 338 139 225 7,164 58,914 60 75 3,554 1,906 158 290 68 5,272 600 113,620 17,688 1,025 154 3,480 136) Telecommunica- tions 137) Office Supplies 138) Janitorial Supplies 139) Repair and Maintenance Supplies 140) Replacement - Machinery and Equipment 141) Additional - Machinery and Equipment 142) Additional - Furniture and Fixtures 143) Maintenance Service Contracts 144) Lease/Rent of Buildings 145) Repair and Maintenance Supplies 146) Replacement - Other Capital Outlays 147) Repair and Maintenance Payments 148) Maintenance Service Contracts 149) Repair and Maintenance Supplies 150) Replacement - Machinery and Equipment 151) Replacement- Furniture and Fixtures 152) Vehicle and Equipment Supplies 153) Repair and Maintenance Supplies 154) Police Supplies 155) Mileage 156) Food 157) Food Service Supplies (030-060-6004-6681-0523) $ 68,456 (030-060-6004-6681-0601) 215 (030-060-6004-6681-0606) 5,555 (030-060-6004-6681-0608) 32,743 (030-060-6004-6681-0801) 3,106 (030-060-6004-6681-0821) 486 (030-060-6004-6681-0822) 1,716 (030-060-6004-6682-0332) 1,050 (030-060-6004-6682-0542) 5,721 (030-060-6004-6682-0608) 3,315 (030-060-6004-6682-0809) 850 (030-060-6004-6683-0331) 6,514 (030-060-6004-6683-0332) 2,543 (030-060-6004-6683-0608) 3,287 (030-060-6004-6683-0801) 30,934 (030-060-6004-6683-0802) 147 (030-060-6004-6684-0610) 1,359 (030-060-6004-6685-0608) 5,559 (030-060-6004-6685-0611) 3,276 (030-060-6005-6788-0551) 168 (030-060-6005-6788-0602) 20 (030-060-6005-6788-0603) 840 IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32571-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 Fleet Management Fund Apropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Fleet Management Other Charges (1-6) .............................. Fleet Management Capital Outlay Capital Outlay (7-8) ............................. 1) Administrative Supplies 2) Expendable Equipment (<$1,000) 3) Training and Development 4) Chemicals 5) Wearing Apparel 6) Project Supplies 7) Furniture and Equipment > $1,000 8) Vehicular Equipment (017-052-2641-2030) $ 153 (017-052-2641-2035) 978 (017-052-2641-2044) 282 (017-052-2641-2045) 2,269 (017-052-2641-2064) 43 (017-052-2641-3005) 1,495 (017-052-2642-9005) (017-052-2642-9010) 10,780 962,888 $ 2,023,490 640,942 2,848,668 2,848,668 158) Repair and Maintenance Supplies 159) Additional - Furniture and Fixtures 160) Additional - Machinery and Equipment 161) Replacement - Machinery and Equipment 162) Additional - Data Processing Equipment 163) Additional - Machinery and Equipment 164) Additional - Machinery and Equipment 165) Replacement - Machinery and Equipment 166) Replacement - Furniture and Fixtures 167) Buildings 168) Additional - Other Capital Outlays 169) Additional - Machinery and Equipment 170) Replacement - Other Capital Outlays 171) Buildings (030-060-6005-6788-0608) $ 213 (030-060-6006-6000-0822) 98,814 (030-060-6006-6002-0821) 315,276 (030-060-6006-6302-0801) 3,588 (030-060-6006-6302-0826) 2,605 (030-060-6006-6318-0821) 57,969 (030-060-6006-6662-0821) 1,431 (030-060-6006-6681-0801) 5,886 (030-060-6006-6681-0802) 5,737 (030-060-6006-6681-0851) 202,418 (030-060-6006-6682-0829) 1,029 (030-060-6006-6683-0821) 7,610 (030-060-6006-6896-0809) 69,610 (030-060-6006-6896-0851) 16,283 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32570-071095. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Utility Line Services Fund Apropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Utility Line Services Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Utility Line Services $ 2,834 Contractual Services (1) .......................... 13 Other Charges (2-7) ............................... 293 Rentals and Leases (8) ..... 3 Utility Line Services Capital'~i~'iiiiiiiiiiiil]I 324 Capital Outlay (9-12) .............. 324 1) Fees for Professional Services (016-056-2625-2010) $ 725 2) Administrative Supplies (016-056-2625-2030) 204 3) Expendable Equipment (016-056-2625-2035) 1,346 4) Training and Development (016-056-2625-2044) 360 5) Maintenance - Equipment (016-056-2625-2048) 3,896 6) Maintenance - Buildings (016-056-2625-2050) 1,775 7) Project Supplies (016-056-2625-3005) 5,040 8) Equipment Rental/ Lease (016-056-2625-3070) 1,000 203 225 931 O00 823 823 IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32564-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 Transportation Fund Apropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke Appropriations, be, to read as follows, THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1995-96 Transportation Fund and the same are hereby, amended and reordained in part: Appropriations Tower Parking Garage Capital Outlay (1) ............................... $ 126,407 662 1) Furniture and Eqgipment >$1,000 (007-056~8225-9005) $ 662 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32566-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 Hotel Roanoke Conference Center Fund Appropriations, and providing for an emergency. WHEREAS, for the Government of the exist. usual daily operation of the Municipal City of Roanoke, an emergency is declared to IT ORDAINED by the Council of the City of sections of the 1995-96 Hotel Roanoke THEREFORE, BE Roanoke that certain Conference Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Operating Contractual Services (1) .......................... Other Charges (2-3) ............................... 1) Fees for Professional Services 2) Administrative Supplies 3) Pre-Opening Operating Costs (010-002-9500-2010) $ 4,000 (010-002-9500-2030) 17 (010-002-9500-2090) 13,531 408,608 54,000 353,608 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32569-071095. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Management Services Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, Roanoke that Fund Appropriations, reordained to read as BE IT ORDAINED by the Council of the City of certain sections of the 1995-96 Management Services be, and the same are hereby, amended and follows, in part: Appropriations Management Services Contractual Services (1) .......................... Other Charges (2) .... : ............................ Management Services Capital Outlay Capital Outlay (3) ................................ 1) Fees for Professional Services 2) Administrative Supplies 3) Furniture and Equipment (015-002-1617-2010) $ 1,215 (015-002-1617-2030) 9,132 (015-002-1618-9005) 1,362 $ 458,305 84,270 293,401 37,860 37,860 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32568-071095. Government of the exist. THEREFORE, AN ORDINANCE to amend and reordain certain sections of the 1995-96 Materials Control Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Materials Control Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &DDroDriations Materials Control Other Charges (1-2) ............................. 1) Administrative Supplies (014-056-1613-2030) $ 158 2) Expendable Equipment (014-056-1613-2035) 300 $ 147,631 4,943 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. 9) Vehicular Equipment 10) Other Equipment 11) Sewershed Study/ Project ID 12) Coyner Springs Water Main (016-056-2626-9010) $ 73,693 (016-056-2626-9015) 9,507 (016-056-2626-9024) 15,723 (016-056-2626-9039) 15,100 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32567-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 City Information Systems Fund Appropriations, for an emergency. WHEREAS, for the usual daily operation of Government of the City of Roanoke, an emergency is exist. and providing the Municipal declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 City Information Systems Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Ammromriations City Information Systems Contractual Services (1) ........................ Other Charges (2-6) ............................. City Information Systems Capital Outlay Capital Outlay (7) .............................. 1) Other Equipment 2) Administrative Supplies 3) Expendable Equipment 4) Publications and Subscrip- tions 5) Training and Development 6) Personal Computer Maintenance 7) Other Equipment (013-052-1601-2010) $ 648 (013-052-1601-2030) 791 (013-052-1601-2035) 12,611 (013-052-1601-2040) (013-052-1601-2044) 79 621 (013-052-1601-3200) 2,263 (013-052-1602-9015) 29,003 1,927,264 183,369 227,740 491,619 491,619 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32565-071095. VIR~INI& AN ORDINANCE to amend and reordain certain sections of the 1995-96 Nursing Home Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of 1995-96 Nursing Home amended and reordained Roanoke that certain sections of the Appropriations, be, and the same are hereby, to read as follows, in part: &Dmromriations Operating $ 1,796,642 Contractual Services (1) .......................... 59,744 Other Charges (2-5) ............................... 284,824 Capital Outlay from Revenue 580 Capital Outlay (6) ................................ 580 1) Fees for Professional Services 2) Expendable Equipment 3) Training and Development 4) Medical 5) Program Activities 6) Other Equipment (009-054-5340-2010) $ 47,839 (009-054-5340-2035) 2,706 (009-054-5340-2044) 608 (009-054-5340-2062) 857 (009-054-5340-2066) 37 (009-054-5342-9015) 580 IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32563-071095. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Administration Contractual Services (1) .......................... Maintenance Other Charges (2-5) ............................... Operations Other Charges (6-7) ............................... Laboratory Other Charges (8-9) ............................... Capital Outlay from Revenue Capital Outlay (10) ............................... $ 1,789,853 974 248 1,021 139 541 149 2,078 594 1,097 906 245 684 34 942 60 209 60 209 1) Fees for Professional Services 2) Expendable Equipment 3) Chemicals 4) Maintenance Equipment 5) Maintenance Buildings 6) Chemicals 7) Maintenance of Infra- structures (003-056-3150-2010) $ 173,748 (003-056-3155-2035) 24 (003-056-3155-2045) 15 (003-056-3155-2048) 26,631 (003-056-3155-2050) 12,979 (003-056-3160-2045) 8,667 (003-056-3160-3055) 1,739 8) Chemicals 9) Maintenance of Infra- structures 10) Vehicular Equipment (003-056-3165-2045) (003-056-3165-3055 (003-056-3175-9010 $ 1,616 1,326 31,209 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32562-071095. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of the Appropriations, be, to read as follows, the Council of 1995-96 Civic the City of Center Fund and the same are hereby, amended and reordained in part: AmDromrlations Operating $ 1,964,638 Other Charges (1-2) ............................... 706,405 Capital Outlay - Equipment 63,218 Capital Outlay (3) ................................ 63,218 1) Maintenance Buildings 2) Project Supplies 3) Other Equipment (005-056-2105-2050) 2,521 (005-056-2105-3005) 840 (005-056-2108-9015) 6,580 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995. No. 32561-071095. VIRGINIA Government of the exist. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Water Fund Apropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDromrlations Operating Contractual Services (1) .......................... Other Charges (2) ................................. Pumping Stations Other Charges (3-5) ............................... Purification Other Charges (6 9) Capital - ' .............................. Outlay from Revenue Capital Outlay (10-12) ............................ 1) Fees for Professional Services 2) Administrative Supplies 3) Administrative Supplies 4) Maintenance - Equipment 5) Maintenance - Buildings 6) Administrative Supplies 7) Chemicals (002-056-2160-2010 (002-056-2160-2030 (002-056-2165-2030 (002-056-2165-2048 (002-056-2165-2050 (002-056-2170-2030 (002-056-2170-2045 $ 228 510 867 896 1,426 702 26,351 $ 2,253,977 23,158 51,110 683,292 473,084 1,660,302 550,022 999,009 999,009 8) Maintenance - Equipment 9) Maintenance - Buildings 10) Vehicular Equipment 11) New Service, Hydrants, Lines 12) Unidentified Plant Replacement (002-056-2170-2048) $ 842 (002-056-2170-2050) 3,527 (002-056-2178-9010) 932 (002-056-2178-9025) 47,925 (002-056-2178-9026) 29,344 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 10th day of July, 1995. No. 32560-071095. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of 1995-96 General Fund amended and reordained Roanoke that certain sections of the Appropriations, be, and the same are hereby, to read as follows, in part: Appropriations General Government (1-69) ......................... Judicial Administration (70-93) ................... Public Safety (94-164) ............................ Public Works (165-218) ............................ Health and Welfare (219-230) ...................... Parks, Recreation, and Culture (231-243) .......... Community Development (244-251) ................... Fund Balance Reserve for Prior Year Encumbrances (252) ......... $ 10,105,362 4,045,434 35,783,922 22,373,911 18,980,411 5,005,870 1,349,217 $ 1,615,620 1) Gratuities 2) Administrative Supplies 3) Expendable Equipment 4) Furniture and Equipment 5) Administrative Supplies 6) Expendable Equipment (001-001-1110-2155' (001-001-1120-2030' (001-001-1120-2035 (001-001-1120-9005 (001-002-1211-2030 (001-002-1211-2035 590 233 260 9,241 152 999 7) Publications and Subscriptions 8) Training and Development 9) Furniture and Equipment 10) Administrative Supplies 11) Expendable Equipment 12) Furniture and 001-002-1211-2040) 001-002-1211-2044) 001-002-1211-9005) 001-002-1212-2030) 001-002-1212-2035) Equipment 001-002-1212-9005) 13) Other Equipment(001-002-1212-9015) (001-002-1261-2030) (001-002-1261-2035) (001-002-1261-2044) (001-002-1261-2062) (001-002-1261-2112) 14) Administrative Supplies 15) Expendable Equipment 16) Training and Development 17) Medical 18) Service Excellence 19) Other Equipment(O01-002-1261-9015) 20) Administrative Supplies Expendable Equipment Training and Development (001-002-1262-2044) Other Equipment(001-O02-1262-9015) (001-002-1262~2030) (001-002-1262-2035) (001-003-1220-2030) (001-003-1220-2035) (001-003-1220-2040) (001-003-1220-9005) (001-004-1231-2010) (001-004-1231-2030) (001-004-1231-2035) (001-004-1231-9005) (001-004-1232-2030) (001-004-1232-2040) 21) 22) 23) 24) Administrative Supplies 25) Expendable Equipment 26) Publications and Subscriptions 27) Furniture and Equipment 28) Fees and Professional Services 29) Administrative Supplies 30) Expendable Equipment 31) Furniture and Equipment 32) Administrative Supplies 33) Publications and Subscriptions 23 128 4,942 326 1,356 3,245 5,074 428 430 422 583 5,763 4,663 40 519 142 17,699 570 1,250 3,100 8,772 370 2,338 6,470 8,802 1,574 89 60) Training and Development 61) Fees for Professional Services 62) Administrative Supplies 63) Expendable Equipment 64) Furniture and Equipment 65) Administrative Supplies 66) Expendable (001-052-1280-2044) $ (001-054-1270-2010) (001-054-1270-2030) (001-054-1270-2035) (001-054-1270-9005) (001-056-1237-2030) 001-056-1250~2030 001-056-1250-2044 001-024-2140-2030 001-024-2140-2044 001-026-2210-2030 001-026-2210-2035 Equipment (001-056-1237-2035) 67) Other Equipment(001-056-1237-9015 68) Administrative Supplies 69) Training and Development 70) Administrative Supplies 71) Training and Development 72) Administrative Supplies 73) Expendable Equipment 74) Publications and Subscriptions (001-026-2210-2040) 75) Furniture and Equipment (001-026-2210-9005) 76) Administrative Supplies (001-026-2211-2030) 77) Furniture and Equipment (001-026-2211-9005) 78) Fees for Professional Services 79) Administrative Supplies 80) Training and Development 81) Furniture and Equipment (001-028-2111-9005) 82) Other Equipment(001-028-2111-9015) 83) Furniture and Equipment (001-054-2150-9005) 84) Expendable Equipment (001-070-2120-2035) 85) Publications and Subscriptions (001-070-2120-2040) (001-028-2111~2010) ((001-028-2111-2030) (001-028-2111-2044) 142 210 86 156 1,970 395 1,625 10,698 75 49 236 379 1,670 1,234 88 4,013 486 4,495 16,619 477 795 3,406 16,485 5,950 7,560 928 34) 35) 36) 37) 38) 39 40 41 42 43 44 45 46 47 48 49 50 51) 52) 53) 54) 55) 56) 57) 58) 59) Training and Development Maintenance - Equipment Wearing Apparel Furniture and Equipment Fees for Professional Services Expendable Equipment Expendable Equipment Training and Development Furniture and Equipment Administrative Supplies Expendable Equipment Training and Development Furniture and Equipment Administrative Supplies Training and (001-004-1232-2044 (001-004-1232-2048 (001-004-1232-2064) (001-004-1232-9005) (001-005-1240~2010) (001-005-1240-2035 (001-010-1310-2035 (001-010-1310-2044 001-010-1310-9005 001-020-1234-2030 001-020-1234-2035 001-020-1234-2044 001-020-1234-9005 001-022-1233-2030 Development 001-022-1233-2044 Other Equipment(001-022-1233-9015' (001-023-1235-2030) (001-023-1235-2035) (001-023-1235-9005) (001-023-1235-9015) (001-023-1235-9020) (001-050-1260-2010) (001-050-1260-2030) (001-050-1260-2044) Administrative Supplies Expendable Equipment Furniture and Equipment Other Equipment Renovation Construction Fees for Professional Services Administrative Supplies Training and Development Fees for Professional Services Administrative Supplies (001-052-1280-2010) (001-052-1280-2030) ) $ ) 422 1,100 389 13,921 41,100 350 395 237 12,000 2,368 394 95 1,697 1,140 375 2,116 439 5,220 4,441 12,179 9,637 2,750 109 119 540 1,065 86 87 88 89 90 91 92) 93) 94) 95) 96) 97) 98 99 100' 101 102 103 104 105 Furniture and Equipment Expendable Equipment Furniture and Equipment Administrative Supplies Expendable Equipment Publications and Subscriptions Expendable Equipment Furniture and Equipment Fees for Professional Services Administrative Supplies Expendable Equipment Maintenance - Equipment Medical Wearing Apparel Project Supplies Furniture and Equipment Vehicular Equipment Administrative Supplies Expendable Equipment Publications and (001-070-2120-9005) $ 1,418 (001-070-2121-2035) 481 (001-070-2121-9005) 1,200 (001-072-2110-2030) 9 (001-072-2110-2035) 600 (001-072-2110-2040) 10 (001-078-2131-2035) 6,005 (001-078-2131-9005) 1,372 (001-024-3310-2010) (001-024-3310-2030) (001-024-3310-2035) 001-024-3310-2048 001-024-3310-2062 001-024-3310-2064 001-024-3310-3005 001-024-3310-9005 001-024-3310-9010 001-050-3111-2030 001-050-3111-2035) (001-050-3111-9005) (001-050-3112-2030) (001-050-3112-2035) Subscriptions (001-050-3111-2040) 106) Furniture and Equipment 107) Administrative Supplies 108) Expendable Equipment 109) Publications and Subscriptions (001-050-3112-2040) ll0) Furniture and Equipment (001-050-3112-9005) 3,950 3,587 6,356 3,589 908 4,715 1,137 27,695 988 53 2,195 85 1,344 8,504 1,802 166 40,391 111) 112) 113) 114) 115) 116) ll7) 118) 119) Expendable Equipment Publications and Subscriptions Wearing Apparel Furniture and Equipment Vehicular (001-050-3113-2035) (001-050-3113-2040) (001-050-3113-2064) (001-050-3113-9005) (001-050-3115-2040) (001-050-3115-2044) (001-050-3115-9005) (001-050-3211-2035) (001-050-3211-2044) (001-050-3212-2035) (001-050-3213-2030) (001-050-3213-2035) Equipment (001-050-3113-9010) Other Equipment(001-050-3113-9015) Administrative Supplies (001-050-3114-2030) Expendable Equipment (001-050-3114-2035) Publications and Subscriptions (001-050-3114-2040) 120) Accreditation (001-050-3114-2056) 121) Wearing Apparel (001-050-3114-2064) 122) Furniture and Equipment (001-050-3114-9005) 123) Administrative Supplies (001-050-3115-2030) 124) Expendable Equipment (001-050-3115-2035) 125) Publications and Subscriptions 126 Training and Development 127 Furniture and Equipment 128 Expendable Equipment 129 Training and Development 130 Expendable Equipment 131 Administrative Supplies 132 Expendable Equipment 133 Motor Fuels and Lubricants(001-050-3213-2038) 134 Maintenance - Equipment (001-050-3213-2048) 135 Wearing Apparel (001-050-3213-2064) 136 Training and Development (001-050-3214-2044) $ 12,465 5 640 5,256 4,294 632 1,142 7,953 186 25 131 19,928 54 6,648 601 2,148 10,406 1,039 1,007 1,368 2,930 38,758 342 1,520 6,357 251 137) Expendable Equipment (001-050-3520-2035 138) Other Equipment(001-050-3520-9015 139) Administrative Supplies 140) Wearing Apparel 141) Furniture and Equipment (001-050-3521-9005 142) Other Equipment(001-050-3521-9015 143) Expendable Equipment 144) Fees for Professional Services 145) Dues and Memberships 146 Training and Development 147 Demolition of Structures 148 Administrative Supplies 149 Housekeeping Supplies 150 Expendable Equipment 151 Publications and Subscriptions 152) Training and Development 153) Wearing Apparel 154) Program Activities 155) USDA - Expenditures 156) Telephone 157) Expendable Equipment 158) (001-050-3521-2030 (001-050-3521-2064 (001-050-3530-2035 (001-052-3410-2010 001-052-3410-2042 001-052-3410-2044 001-052-3410-7500 001-054-3320-2030 001-054-3320-2032 001-054-3320-2035 (001-054-3320-2040 (001-054-3320-2044 (001-054-3320-2064) (001-054-3320-2066 (001--054--3320-3000 (001-054-3330-2020 (001-054-3350-2035 Other Equipment(001-054-3350-9015 159) Administrative Supplies 160) Housekeeping Supplies 161) Training and Development 162) Medical 163) Wearing Apparel 164) Program Activities (001-054-3360-2030) (001-054-3360-2032) (001-054-3360-2044) (001-054-3360-2062) (001-054-3360-2064) (001-054-3360-2066) 7,513 2,199 446 1,694 1,662 7,036 799 13,897 82 189 46,290 277 40 949 10 73 7,533 510 2,890 120 4,962 1,697 219 182 241 181 355 222 165) 166) 167) USDA - Expenditures Maintenance Contracts Fees for Professional Services Administrative Supplies Expendable Equipment Training and Development Maintenance - Equipment Project 168) 169) 170) 171) 172) 173) 174) 175) 176) 177) Training and Development 178) Project Supplies 179) Maintenance of Infra- Structures 180) Fees for Professional Services 181) Expendable Equipment 182) Fees for Professional Services 183) Maintenance - Equipment 184 Maintenance Contracts 185 Administrative Supplies 186 Expendable Equipment 187 Maintenance - Equipment 188 Maintenance - Building 189 Project Supplies (001-054-3360-3000 (001-050-4130-2005 (001-050-4130-2010 (001-050-4130-2030 (001-050-4130-2035 (001-050-4130-2044 (001-050-4130-2048 Supplies (001-050-4130-3005 Other Rental (001-050-4130-3075 Other Equipment(001-050-4130-9015 Administrative Supplies (001-052-4110-2030) Motor Fuels and Lubricants(001-052-4110-2038) (001-052-4110-2044) (001-052-4110-3005) (001-052-4110-3055) (001-052-4120-2010) (001-052-4140-2035) (001-052-4150-2010) (001-052-4150-2048) (001-052-4160-2005 (001-052-4160-2030 (001-052-4160-2035 (001-052-4160-2048 (001-052-4160-2050 (001-052-4160-3005 237 2,230 2,157 6,118 2,174 3,789 2,717 10,231 37,935 103,969 260 1,262 49 17,375 23,900 76,797 6,117 12,378 15,702 1,426 134 144 11,775 46 6,978 190) 191) 192 193 194" 195 196 197 198 199 200 201) 202) 203 204 205 206 207 208 209 210) 211) 212) 213) 214) 215) Maintenance of Infra- Structures (001-052-4160-3055 Maintenance of Third Party Contract (001-052-4160-3056 Other Equipment(001-052-4160-9015 Administrative Supplies Expendable Equipment Administrative Supplies Expendable Equipment Furniture and Equipment Expendable Equipment (001-052-4220-2035) Other Equipment(001-052-4220-9015) Administrative Supplies Expendable Equipment Publications and Subscriptions Training and Development Furniture and Equipment Administrative Supplies Expendable Equipment Project Supplies Maintenance - General Fund Maintenance - Enterprise Funds Maintenance - Third Party Contracts Maintenance of Fixed Assets Other Equipment Expendable Equipment Training and Development Maintenance - Equipment (001-052-4210-2030 (001-052-4210-2035 (00i-052-4211-2030) (001-052-4211-2035) (001-052-4211-9005) (001-052-4310-2030) (001-052-4310-2035) 001-052-4310-2040 (001-052-4310-2044 (001-052-4310-9005 (001-052-4330-2030 (001-052-4330-2035 (001-052-4330-3005 (001-052-4330-3050 (001-052-4330-3051) (001-052-4330-3056) (00i-052-4330-3057) (001-052-4330-9015) (001-052-4340-2035) (001-052-4340-2044) (001-052-4340-2048) 4,641 520 10,179 76 i22 371 125,673 4,878 599 5,410 573 1,201 48 329 19,423 171 1,385 122 31,661 100 55,841 143,805 1,697 7,446 375 5,679 216) Maintenance - Building (001-052-4340-2050) 217) Project Supplies (001-052-4340-3005) 218) Other Equipment(001-052-4340-9015) 219) Publications and Subscriptions (001-054-5311-2040) 220) Training and Development (001-054-5311-2044) 221) Administrative Supplies (001-054-5313-2030) 222) Training and Development (001-054-5313-2044) 223) Equipment Rental (001-054-5313-3070 224 Other Equipment(001-054-5313-9015 225 Administrative Supplies 226 Training and Development 227 Equipment Rental 228 Administrative Supplies 229' Training and Development 230 Purchased Services 231 Administrative Supplies 232 Expendable Equipment 233~ Training and Development 234 Maintenance - E~uipment 235 Program Activities 236 Youth Activities 237 Project Supplies 238 Furniture and Equipment (001-052-7110-9005) 239 Other Equipment(001-052-7110-9015) 240 Administrative Supplies (001-054-7310-2030) 241) Expendable Equipment (001-054-7310-2035 242) Publications and 243) ~001-054-5314-2030 '001-054-5314-2044 001-054-5314-3070 001-054-5316-2030' 001-054-5316-2044' 001-054-5316-3160' 001-052-7110-2030 001-052-7110-2035 001-052-7110-2044 001-052-7110-2048 001-052-7110-2066) (001-052-7110-2157) (001-052-7110-3005) Subscriptions (001-054-7310-2040 Other Equipment(001-054-7310-9015 $ 45,764 34,122 36,945 89 235 724 795 874 4,310 1,199 1,168 655 538 655 410 72 9,528 469 2,900 11,379 833 373 1,247 3,792 777 1,542 266 7,325 244) Administrative Supplies 245) Fees and Professional Services 246) Fees for Professional Services 247) Administrative Supplies 248) Expendable Equipment 249) Neighborhood Improvement Grant 250) Furniture and Equipment 251) Administrative Supplies 252) Reserve for Prior Year Encumbrances (001-002-8120-2030 (001-002-8123-2010 (001-052-8110-2010 (001-052-8110-2030 (001-052-8110-2035 (001-052-8110-3770 (001-052-8110-9005 (001-054-8170-2030) (001-3331) $ 73 6,770 24,926 87 923 5,819 7,469 10 (1,615,620) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. July 10, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Reappropriation of Outstanding Encumbrances as of June 30, 1995 At the close of fiscal year 1995, budgeted funds were obligated for outstanding encumbrances. Purchase orders or contracts have been issued for the goods and services as of the close of fiscal year 1995, but delivery of the goods or performance of the services has not been completed. Reappropriation of these funds carries forward the unspent budget funds that were originally appropriated and are contractually obligated for the goods and services. The appropriation amounts are as follows: General Fund Open Encumbrances Water Fund Open Encumbrances Sewage Fund Open Encumbrances Civic Center Fund Open Encumbrances 1,615,62~0 113.550 257,95~4 9,941 Honorable Mayor and Members of City Council July 10, 1995 Page 2 Transportation Fund Open Encumbrances Nursing Home Fund Open Encumbrances Hotel Roanoke Conference Center Fund Open Encumbrances City information Systems Fund Open Encumbrances Materials Control Fund Open Encumbrances Management Services Fund Open Encumbrances Utility Line Services Fund Open Encumbrances Fleet Management Fund Open Encumbrances School Fund Open Encumbrances 662 $ 52,627 17,548 46,016 458 11,709 128~369 978,888 2.151,288 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these encumbrances may be properly liquidated. ~/~,, Director of Finance JDG/pa¢ Attachments MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 July 13, 1995 File #51-169-468 SANDRA H. EAKIN Deputy City Clerk Mr. and Mrs. W. D. Goldsmith 2632 Wycliffe Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. and Mrs. Goldsmith: I am enclosing four copies of Ordinance No. 32550-071095 granting a revocable license for construction of a wooden deck encroaching over and into the right-of-way of 27th Street, S. W., located at the side of your residence at 2632 Wycliffe Avenue, S. W., Official Tax No. 1061209, upon certain terms and conditions. Ordinance No. 32550-071095 was adopted by the Council ofthe City of Roanoke on first reading on Monday, June 26, 1995, also adopted by the Council on second reading on Monday, July 10, 1995, and will be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by the licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the insuranca required as set forth in Paragraph 4 of said ordinance is on file in the Office of the City Clerk. Please sign and return two copies of Ordinance No. 32550-071095, along with the appropriate Certificate of Insurance, to the City Clerk's Office, Room 456, Municipal Building, Roanoke, Virginia 24011-1536. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court IN THE COUNCIL OF THE CITY OF ROANOKE, The 10th day of July, 1995~ No. 32550-071095. VIRGINIA, AN ORDINANCE granting revocable license for the construction of a wooden deck encroaching over and into the right-of-way of 27th Street, S.W., located at the side of the residence at 2632 Wycliffe Avenue, S.W., Official Tax No. 1061209, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. A revocable license shall be and is hereby granted W. D. Goldsmith and Kelley B. Goldsmith, their grantees, assignees, or successors in interest, for the construction of a wooden deck encroaching over and into the right-of-way of 27th Street, S.W., located at the side of the residence at 2632 Wycliffe Avenue, S.W., bearing Official Tax No. 1061209, as more fully described in a report of the Water Resources Committee dated June 26, 1995, on file in the Office of the City Clerk. 2. Said license, granted pursuant to S15.1-376, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke, and is subject to all the limitations contained in S15.1-376. 3. It shall be agreed by the licensee that, in constructing and maintaining such encroachment, said licensee and its grantees, assignees, or successors in interest covenant and agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over and into public right-of-way. 4. Licensee, its grantees, assignees or successors in interest shall for the duration of this permit, with respect to claims arising out of the construction, maintenance and use of the structure and areas permitted to encroach into City right-of-way hereunder, maintain on file with the City Clerk's Office evidence of liability insurance coverage. The amount of such insurance shall not be less than: ae B. C. D. E. General aggregate $300,000 Products - Completed/Operations Aggregate $300,000 Personal and Advertising Injury $300,000 Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of $300,000 aggregate; $300,000 each occurrence. Owner shall name the city, its officers, agents, employees and volunteers as additional insureds as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. 5. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, attested, and acknowledged by licensee, has been admitted to record, at the cost of the licensee, in the Office of the Clerk of Circuit Court of the City of Roanoke, and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this __ day of ., 1995. W. D. Goldsmith Kelly B. Goldsmith COMMONWEALTH OF VIRGINIA ~ To-Wit: CITY OF ROANOKE I hereby certify that the foregoing instrument was acknowledged before me this day of , 1995, by W. D. Goldsmith and Kelly B. Goldsmith, husband and wife. My Commission expires: Notary Public June 26, 1995 Report No. 95-322 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Encroachment into Public Right-of-Way Wooden Deck, 2632 Wycliffe Avenue, S.W. Official Tax No. 1061209 The attached report was considered by the Water Resources Committee at its regular meeting on June 12, 1995. The Committee recommends that Council authorize a revocable license to the property owners at 2632 Wycliffe Avenue, S. W., Official Tax No. 1061209, to permit the extension of a wooden deck approximately sixteen (16) inches into the right-of-way of 27th Street, S.W,, along the side of the property, in accordance with conditions stated in the attached report. Respectfully submitted, E iza eth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner Diane S. Akers, Budget Administrator Mr. & Mrs. W. D. Goldsmith Report No. 95-322 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: June 12, 1995 Ki~bers, Water Resources Committee .~l~ise~r, 'Director, Utilities and Operations thru W. Robert Herbe~y~Manager Encroachment into Public Right of Way Wooden Deck, 2632 Wycliffe Avenue, S.W. Official Tax No. 1061209 Background in chronological order is as follows: Building Inspector discovered that property owner had begun construction of a wooden deck and advised owner to obtain the proper building permit. Building permit was denied because the deck did not conform to the zoning setback requirements, and owner was advised to have a survey prepared as part of a request for a variance from the Board of Zoning Appeals. The survey revealed that the deck would extend 1.3 feet into City right-of-way (see attached). II. Current Situation is as follows: Property owners, Mr. & Mrs. W. D. Goldsmith, have requested a revocable license which would allow them to complete construction of the deck. B. Deck is located approximately two and a half (2.5) feet behind sidewalk. Member, Water Resources Committee Page 2 III. Issues in order of importance are: A. Need B. Cost to City C. Liability insurance D. Indemnification IV. Alternatives in order of feasibility are: Committee recommend that City Council authorize a revocable license to the property owners at 2632 Wycliffe Avenue, S.W., Official Tax No. 1061209, to permit the extension of a wooden deck approximately sixteen (16) inches into the right-of-way of 27th Street, S.W., along the side of the property. License shall automatically terminate if the deck is ever removed or destroyed, and shall be in a form approved by the City Attorney. Need. by owners for a deck to allow access at the side of their house is met. 2. Cost to City is zero. Liability insurance shall be provided by property owner as specified in Attachment A. Indemnification of City by property owner shall be as specified in Attachment A. Committee not recommend that City Council authorize a revocable license to the property owners at 2632 Wycliffe Avenue, S.W., Official Tax No. 1061209, to permit the extension of a wooden deck approximately sixteen (16) inches into the right-of-way of 27th Street, S.W., along the side of the property. License shall automatically terminate if the deck is ever removed or destroyed, and shall be in a form approved by the City Attorney. 1. Need by owners for a deck to allow access at the side of their house is not met. Member, Water Resources Committee Page 3 = Cost to City is zero. Liability insurance will not be an issue. Indemnification will not be an issue. Committee's recommendation is that City Council authorize a revocable license to the property owners at 2632 Wycliffe Avenue, S.W., Official Tax No. 1061209, to permit the extension of a wooden deck approximately sixteen (16) inches into the right-of-way of 27th Street, S.W., along the side of the property. License shall automatically terminate if the deck is ever removed or destroyed, and shall be in a form approved by the City Attorney. WRH/KBK/SEF/kh Attachments CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Building Commissioner Budget Administrator Mr. & Mrs. W. D. Goldsmith, 2632 Wycliffe Avenue, S.W., 24014 ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General aggregate $300,000 B. Products - Completed/Operations Aggregate 9300,000 C. Personal and Advertising Injury $300,000 D. Each Occurrence $300,000 Above amounts may be met by umbrella form coverage in a minimum amount of 9300,000 aggregate; 9300,000 each occurrence. Owner shall name the City, its officers, agents, employees and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. THS SURVEYOR CERTIFIES THIS ~OAN SURVEY FOR FINANCING PURPOSES ONLY. THI~ SURVEY IS SUEJECT TO INFORMATION WHICH MAY HK DISCLOSED BY TITLE ABSTRACT. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF ZONE "~" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP. THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. ~o,~,~/ SURVEY FOR W.D. GOLDSMITH & KELLY B, GOLDSMITH VIRGINIA BY: T. P. PARKER & SON ENGINEEIi$ & SURVEYORS , w.o. 95-0.6'26 Jo-41919 MARY F. PARKER~ CMC/AAE Cit? Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-254I SANDRA H. EAKIN Deputy City Clerk July 14, 1995 File #70-165-243-468 Alan Argabright, President Southeast Action Forum, Inc. 602 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Argabright: I am enclosing copy of Ordinance No. 32551-071095 authorizing execution of the necessary agreement between the City and Southeast Action Forum, Inc., providing for the lease of former Fire Station g6, located at 1015 Jamison Avenue, S. E., for a period of five years, from July 14, 1995 to July 13, 2000, for an annual fee in the amount of $1.00; and approving the renewal of a sub-lease agreement with the League of Older Americans Senior Citizens Dining Club, upon certain terms and conditions. Ordinance No. 32551-071095 was adopted by the Council of the City of Roanoke on first reading on Monday, June 26, 1995, also adopted by the Council on second reading on Monday, July 10, 1995, and will take effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of July, 1995. No. 32551-071095. AN ORDINANCE authorizing the execution of the necessary agreement between the City and Southeast Action Forum, Inc., providing for the lease of former Fire Station #6, and approving the renewal of a sub-lease agreement with the League of Older Americans Senior Citizens Dining Club, upon certain terms and conditions. BE 1. execute IT ORDAINED by the Council of the City of Roanoke that: The City Manager and City Clerk are hereby authorized to and attest, respectively, on behalf of the City, the necessary agreement, providing for the renewal of the lease between the City and the Southeast Action Forum, Inc., for lease of former Fire Station #6, located at 1015 Jamison Avenue, S.E., for a period of five (5) years, from July 14, 1995 to July 13, 2000, for an annual fee of $1.00, said agreement to be in form approved by the City Attorney and to contain such other terms and conditions as are approved and required by the City Manager, as more fully set out in the report to this Council dated June 26, 1995. 2. This Council authorizes the renewal of a sub-lease agreement with the League of Older Americans Senior Citizens Dining Club, said sub-lease agreement to run concurrently with the lease extension agreement with the Southeast Action Forum, Inc. ATTEST: City Clerk. June 26, 1995 Report No. 95-326 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease Renewal - Old Fire Station #6 Southeast Action Forum, Inc. The attached report was considered by the Water Resources Committee at its regular meeting on June 12, 1995. The Committee recommends that Council authorize the appropriate City officials to execute a lease agreement with the Southeast Action Forum, Inc. in a form acceptable to the City Attorney, for the former Fire Station #6, for a five (5) year term, from July 14, 1995 to July 13, 2000, for a lease fee of One Dollar ($1.00) per year, and approve a sub-lease with the League of Older Americans Senior Citizens Dining Club, to run concurrently with the Southeast Action Forum, Inc. lease, in accordance with conditions stated in the attached report. Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Deborah J. Moses, Chief of Billings & Collections Mariam K. Alam, Coordinator, Neighborhood Partnership Alan Argabright, President, Southeast Action Forum, Inc. Report No. 95-326 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: June 12, 1995 Members, Water Resources Committee '~. Kiser, Directo~ll~ili,ties and Operations thru W. Robert Herber~anager Lease Renewal - Old Fire Station #6 Southeast Action Forum, Inc. Background in chronological order is as follows: Oriqinal lease for this site was authorized September 9, 1980, by Oral. No. 25277, to Mrs. Mildred Prater on behalf of the Belmont Neighborhood Watch Group, on a month to month basis. B. Lease was assiqned to the Belmont Neiqhborhood Watch Group after they became incorporated in 1982 by Ord. 26027. Lease extension for five year term from July 14, 1985, to July 13, 1990, was authorized by Ord. No. 27734. D. Lease was assi.qned to the Southeast Action Forum, Inc. in 1986 by Ord. 28442. Sub-lease with League of Older Americans Senior Citizens Dining Club, to run concurrently with lease between City and Southeast Action Forum, Inc., was authorized in 1987 by Ord. No. 28855. Lease extension for an additional five-year term from July 14, 1990, to July 13, 1995, was authorized by Ord. No. 30391-20491. Lease Renewal - Old Fire Station #6 Southeast Action Forum, Inc. Page 2 II. Current Situation is as follows: A. Lease will expire on July 13, 1995. Extension of lease for a term of five years, from July 14, 1995, to July 13, 2000, has been requested by the Southeast Action Forum, Inc. Lease fee to be One ($1.00) Dollar per year. Authorization of sub-lease to League of Older Americans Senior Citizens Dining Club to be concurrent with authorization of lease between City and Southeast Action Forum, Inc. III. Issues in order of importance are: A. Need. B. Timing. C. Neighborhood Stability. D. Cost to City. E. Indemnification & Public Liability Insurance. IV. Alternatives in order of feasibility are: Committee recommend that City Council authorize the appropriate City officials to execute a lease agreement in a form acceptable to the City Attorney for the former Fire Station #6, for a five (5) year term, from July 14, 1995, to July 13, 2000, for a lease fee of One ($1.00) Dollar per year. Lease Renewal - Old Fire Station #6 Southeast Action Forum, Inc. Page 3 1. Need of lessee for continued use of facility is met. 2. Timing to renew lease prior to expiration of current lease is met. Neighborhood Stability is enhanced by supporting continued provision of services to the neighborhood. .. Cost to City is maintenance of certain exterior portions of the structure, estimated to be less than five hundred ($500) dollars annually. Indemnification & Public Liability Insurance shall be provided by lessee and sub-lessee as specified in Attachment A and in form and amount acceptable to the City Attorney and Risk Manager. B. Committee does not recommend that City Council authorize the appropriate City officials to execute a lease agreement in a form acceptable to the City Attorney for the former Fire Station #6, for a five (5) year term, from July 14, 1995, to July 13, 2000, for a lease fee of One ($1.00) Dollar per year. 1. Need of lessee for continued use of facility is not met. 2. Timinq to renew lease prior to expiration of current lease is not met. Neighborhood Stability is threatened by loss of significant services to the neighborhood. Cost to City is increased by assuming responsibility for all maintenance or demolition of structure. 5. Indemnification & Public Liability Insurance is not an issue. Lease Renewal - Old Fire Station //6 Southeast Action Forum, Inc. Page 4 Committee's Recommendation is that City Council authorize the appropriate City officials to execute a lease agreement in a form acceptable to the City Attorney for the former Fire Station //6, for a five (5) year term, from July 14, 1995, to July 13, 2000, for a lease fee of One ($1.00) Dollar per year, in accordance with Alternative "A". WRH/KBK/SEF/ CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Chief, Billings & Collections Coordinator, Neighborhood Partnership Southeast Action Forum, Inc. ATTACHMENT A INSURANCE REQUIREMENTS Southeast Action Forum, Inc. agrees that it will protect, indemnify and save harmless the City from the claims of all persons arising as the result of the activities of the Southeast Action Forum, Inc., its members, employees, and agents, in the leased premises and on the accompanying grounds, and that it will secure, maintain, pay for and keep in force, until the expiration of this lease, commercial general liability insurance written on an occurrence basis with a limit of no less than $1,000,000 (one million dollars). Southeast Action Forum, Inc. shall name the City of Roanoke, its officials, officers, employees, agents and volunteers as additional insureds on said policy, and shall provide the City with a copy of the certificate of insurance prior to July 1 of each year of the lease. SOUTHEAST ACTION FORUM INC, MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk July 14, 1995 File #111-209-354-373-468 Robert D. Smith, President Quantum Medical Business Service, Inc. 2840 Electric Road, S. W. Roanoke, Virginia 24018 Dear Mr. Smith: I am enclosing copy of Ordinance No. 32552-071095 authorizing the proper City officials to enter into a lease agreement between the City and Quantum Medical Business Services, Inc., for 100 square feet of furnished office space located in the Municipal South Building at 215 Church Avenue, S. W., for use by said corporation's billing clerk charged with the responsibility of handling the City's Department of Emergency Medical Services accounts, for a one year period, effective August 1, 1995, at an annual rental of $1,000.00, upon certain terms and conditions. Ordinance No. 32552-071095 was adopted by the Council of the City of Roanoke on first reading on Monday, June 26, 1995, also adopted by the Council on second reading on Monday, July 10, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 10th day of July, 1995. No. 32552-071095. AN ORDINANCE authorizing the proper City officials to enter into a lease agreement between the City and Quantum Medical Business Services, Inc., for certain furnished office space located in the Municipal South Building at 215 Church Avenue, S.W., upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, the appropriate lease agreement with Quantum Medical Business Services, Inc., for 100 square foot of furnished office space located in the Municipal South Building at 215 Church Avenue, S.W., for use by said corporation's billing clerk handling the City's Department of Emergency Medical Services accounts, for a one (1) year period, effective August 1, 1995, at an annual rental of $1,000.00, and upon such other terms and conditions as are deemed appropriate and as more particularly set forth in the report to this Council dated June 26, 1995. ATTEST: City Clerk. June 26, 1995 Report No. 95-331 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease Agreement - Quantum Medical Business Services, Inc. The attached report was considered by the Water Resources Committee at its regular meeting on June 12, 1995. The Committee recommends that Council authorize a one year lease between the City and Quantum Medical Business Services, Inc., in a form approved by the City Attorney, for a 100 square foot furnished office space at a cost of $10.00 per square foot, or $1,000 per year, in accordance with conditions stated in the attached report. Respectfully submitted, E1 Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations George C. Snead, Director of Public Safety Barry L. Key, Manager, Management & Budget Wanda B. Reed, Manager, Emergency Services/EMS Deborah J. Moses, Chief of Billings & Collections Report #95-331 CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION DATE: TO: FROM: SUBJECT: June 12, 1995 er~.,~er Resources Committee B.~Kiser, Director, Utilities and Operations thru W. Robert Herbe~y Manager Lease Agreement - Quantum Medical Business Services, Inc. BACKGROUND The City of Roanoke, Office of Emergency Medical Services (EMS) contracts with Quantum Medical Business Services. Inc. to provide billing and collection services relating to EMS ambulance transports. II. CURRENT SITUATION III. Office space for billing clerk handling city's EMS accounts is currently located in Quantum's headquarters at 2840 Electric Road, Roanoke, Virginia. Current location of billing clerk is not conducive to most efficient handling of city accounts. A 10' x 10' office will be available beginning August 1, 1995 in suite of offices currently occupied by the EMS Department. Quantum Medical Business Services, Inc. has agreed to lease this space for the billing clerk handling city EMS accounts. This space is beinq vacated by the EMS Field Supervisor whose office will move to EMS Station 2 located on 374 Day Avenue, S. W. There will no relocation or lease cost for the supervisor,s office at the Day Avenue location. Revenue estimate for EMS billing and collection was substantially increased for 1995-96 based on improved collections. One strateq¥ to improve collections was to relocate billinq clerk to Municipal Buildinq. ISSUES A. Need B. Cost C. Revenue Page 2 IV. ALTERNATIVES Committee recommend to City Council that it authorize a one-year lease between the City of Roanoke and Quantum Medical Business Services, Inc., in a form approved by the City Attorney, for a furnished 10' x 10' office space at a cost of $10.00 Der sauare foot. or $1000 annually, to be occupied by Quantum Medical Business Services, Inc. billing clerk handling City of Roanoke, Department of Emergency Medical Services accounts. Lease to be effective on August 1, 1995. Need - Relocating billing clerk to Municipal Building will enhance and maximize communications between city and collection agency, improve collections by improving lead time to enter claims and improve customer service by having an office located in the city to accept walk-in payments. 2. Cost - No cost to the city. Revenue from lease of office space, to be paid into Revenue Account, Rental of Buildings, 001-020-1234- 0516 will be $1000 annually. Committee not recommend to City Council that it authorize a one-year lease between the City of Roanoke and Quantum Medical Business Services, Inc., for a 100 square foot furnished office. 1. Need 1995-96 EMS revenue projection may not be met if collections are not improved. Customer service would not improve. 2. Cost would not be an issue. 3. Revenue would not be an issue. RECOMMENDATION - Committee recommend to City Council that it authorize a one year lease between the City and Quantum Medical Business Services, Inc., in a form approved by the City Attorney, for a 100 square foot furnished office space at a cost of $10.00 per square foot, or $1,000 per year in accordance with Alternative "A". Page 3 city Attorney Director of Finance Assistant city Manager Director of Public Safety Manager, Management and Budget Manager, Emergency Services/EMS Manager, Billings and Collections Remarks of Janet L. Barton and Robert Zimmerman at the regular meeting of City Council on Monday, July 10, t995 Ms. Barton: Good evening, Mr. Bowers and City Council Members. My name is Janet Barton and I do live at 901 Patterson Avenue, S. W. I come to you with great concern. We are totally overcome with prostitution around our neighborhood and drugs. We are here to get help, hoping that we can get our neighborhood cleaned up with all this filth. It has overcome us with prostitution and drugs dght in our own front door. We have called the police in. The police drive by, but they do nothing. They have been called a number of times. They respond, but that's about it. We have children in our neighborhoods, we have family members who will not come to visit us because of the filth that we do have there. I come to you all hoping that I can get the help that is needed to clear up our neighborhood and get our citizens back on the right track. Mayor Bower~: Ms. Barton, you have come to the right place. We thank you for being here. Mr. Snead is our Director of Public Safety. Mr. Snead, I would like to ask that you might visit with Ms. Barton. Ms. Barton, are you able to stay a few moments so that you can discuss this matter further with him, and bring this matter to the attention of our Chief of Police. Vice-Mayor Edwards, any comments or questions? Vice-Mayor Edwards: One of the big successes Roanoke has had in recent years in coping with cdme, has been with the COPE Program, the Community Oriented Policing Effort. It has done a wonderful job in some of the housing projects. I understand recently it has moved into the Melrose area because of some problems and it is possible that Mr. Snead, the City administration, and the Chief of Police can look into possibly moving the COPE teams into the Patterson Avenue area. It seems to me that might very well be something that they can look at because they have been very successful in rooting out crime and rebuilding the community. Because it's simply intolerable to live in a community that has prostitutes and drug transactions and that sort of thing. Ms. Barton: It is not only on Patterson Avenue, it is all around us. There is Rorer Avenue, Ninth Street, etc. Vice-Mayor Edwards: Yes, that whole general area. 2 Ms. Barton: We are trying to raise decent children and they do not need to see this nor be exposed to this. Vice-Mayor Edwards: Absolutely not. My suggestion is working with Mr. Snead and the others, perhaps this is an idea that can be looked into. Ms. Barton: O.K. Thank you. Mayor Bowers: Ms. Barton, thank you. That is another one of the neighborhoods in which we did not save a neighborhood school. West End School was just around the comer from you, but we let it be torn down. At any rate, we are making an effort to renovate that neighborhood, beginning with renovation of Jefferson High School. We hope that will continue to help also. If you will talk with Mr. Snead, we will see if we can be of some assistance to you. Thank you for your appearance before the Council this evening. Mayor Bowers: Mr. Robert Zimmerman. Mr. Zimmerman if you will come forward, sir. Mr. Z. if you will please give your address for the record, sir. Welcome to Roanoke City Council. 3 Mr. Zimmerman: Ladies and Gentlemen, I am here to be the biggest complainer of them all. My place of business is at 912 Salem Avenue, right backed up to the door of 912 Rorer Avenue, which we just got them evicted this morning at 10:00 a.m. for prostitution. They walked in with the Shedff this moming, and hustled five gids. At a quarter to seven, three more left after they heard they were coming. Prostitution up there has been so bad that I have a camera that is watching the back gate where this is going on. I saw one girl turn four tricks in an hour and thirty minutes. That is how bad it is. The COPE team, I have celled them and they told me they do not operate in that area, just about said tough luck, baby, ifs yours. Vice squad, in fact last night there were four police cars over to this same house. I own the property at Ninth and Norfolk Avenue. I own three corners of Tenth of Ninth and Salem. I own the comer on Ninth and Rorer Avenue. If you ever smelled udne all over the side of your buildings, crap in bottles thrown on the street, broken bottles, it looks like the City dump every morning you come to work. Police cars ride through, they do not pick them up. They know who they are, but will not pick them up. In fact, I talked to some people today, and I am interested in renting a bus, and bussing them into your territory with signs on my street that they are in your territory, and see how long you people would put up with what we have put up 4 with. I have travelled that street and worked on that street for 35 years, and dght now, it is the worst in the 35 years that I have been there. This afternoon, the police told me that it's the worst they have ever seen it. We are not going to put up with it. It is up to you all to do something about it, because I do not think you want to see the citizens around there take it into their own hands. The Housing Authority rent those houses to the people, they do not even check them out. We have a man in right there that just got evicted this morning. He has been in there three months. The traffic count on Rorer Avenue, which is a dead end street, has a little over a hundred cars a night, and that is a lot of cars. I mean there is some prominent people in there picking up, too. I mean when you see Jaguars, Mercedes, and $30,000.00 pickup trucks in there picking them up, that is not just a working class of people. I think what you need to do when the police pick them up, I think you should publish their names in the paper, and maybe that will stop some of that. I even had one of the deputy sheriffs of West Virginia pick one up on my lot here about two weeks ago. I have even, this is hearsay, I have even heard that some of our finer policemen are in on some of it, too. So you people, you have a problem. My business is down one-third, and one-third a month for me is right at $60,000.00 a month, because I have people that say they are not going to 5 come in them when they get propositioned on the way in. They get gids that will stand out them and expose parts of their body. They say they do not have to come to my place to do business. You got a good one. Mayor Bowers: Mr. Z., thank you for being with us again this evening. First of all, let me say that we would not want any citizen to take the law into their own hands, as I think I heard you suggest, so I would not recommend that to you or anyone. That would be my first comment. Secondly, the accusation or the hearsay, I guess, was very serious that perhaps the police officers of our City Police Department were involved in some way. I would ask, and I know the Assistant City Manager and the Director of Public Safety will look into that matter promptly. Our police department is now nationally accredited. I am very proud of our police department. They are not perfect, they are humans. But, I know that will be investigated very quickly. Mr. Zimmerm~n: Like I said, this is a bad situation up them, because I cannot take my family UP to my own shop. In fact, the other night, one of the houses next door, 912 which I own, I went over and came down the alley, them was a 6 little girl that had some elderly fellow out there who had his pants off and I had to chase them off of my own property. Mayor Bowers: Let me ask that you speak with Mr. Snead and discuss this with him again. I am pleased that the City police, you say, are responding, and they responded today, so there is some good, I suppose, out of all this. We are sorry that this is happening and we will see if we can be of some assistance to yOU. Mr. Zimmerman: Like you said, I have seen it up and down Salem Avenue for years, but this is the farthest up Salem Avenue it has gotten in all my years of travelling. Either they stay downtown or under the viaduct or down around the Spur station. Mayor Bowers: Any comments or questions to Mr. Zimmerman. Mr. McCadden: Mr. Zimmerman, I assume that this is not just nighttime, that this is also happening during the day. 7 Mr. Zimmerman: Any hour of the day or night. I came into work at 6:30 the other morning, and there were three, two men and one woman out there fighting, and they were arguing that they did not get their share of the money. This was at 6:30 in the morning. Mr. McCadden: How often would you say you have contacted our authorities in the last month? Mr. Zimmef'~an: You just call your police department and ask how many times they have been called to 912 Rorer Avenue in the last 90 days. Not just the police, the Vice, COPE, all of them have been called. COPE told me they have 20 people, but they cannot get nobody down there to do nothing about it. Mr. McCadden: Is this two blocks from Ms. Barton? Is that correct? You would say that is about a square unit and it goes probably up to around Thirteenth Street. Mr. Zimmerman: No, this is mostly, 99 percent of it is on this side of Tenth Street. The COPE Team is supposed to be up on Tenth Street up, so they 8 have done moved down into our part because they know the COPE team is not going to come in there. Mayor Bowers: I am sorry, the COPE team is where? Mr. Zimmerman: I heard they were on the other side of Tenth Street. Mr. McCadden: West of Tenth? Mr. Zimmerman: Yes. Do something about this. This is sickening when you can't even take your family to work and your family is afraid to go to the shop at night because of this going on. It is bad. Mayor Bowers: Mr. Zimmerman, will you come back and see us if we have not resolved this to your satisfaction, but also come back to see us if we have. Mr. Zimmerman: I am sure you will hear from me if they have not done something about it. 9 Mayor Bowers: I ask that you come back either way. Mr. Zimmerman: I am so tired of it, I am ready to close mine up and move the rest of my business to Salem. It's just, I'm not going to put up with it. It is not worth it. Mayor Bowers: I am sorry that you are having this problem. We will see if our police department can be of some assistance. Thank you, sir. 10