HomeMy WebLinkAboutCouncil Actions 08-14-95WHITE
32591
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
CITY COUNCIL CHAMBER
August 14, 1995
3:00 p.m.
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. Mayor Bowers was absent.
The Invocation was delivered by The Reverend C. Kenneth Wright,
Pastor, Evangel Foursquare Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Vice-Mayor John S. Edwards.
Welcome. Vice-Mayor Edwards.
ANNOUNCEMENTS: None.
PUBLIC HEARINGS
Public Hearing to consider endorsement of a grant application to the
Virginia Department of Housing and Community Development for fimds
associated with the Clean Sites Grant Program, in conjunction with the
G-ainsboro Professional Park Project. W. Robert Herbert, City Manager.
Adopted Resolution No. 32597-081495. (6-0)
File #67-178-200-215-236-450
CONSENT AGENDA
C-1
C-2
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
Minutes of the special meeting of Council held on Monday, May 1, 1995;
a meeting of the City Council Personnel Commitlee held on Wednesday, May 3,
1995; and the regular meetings of Council held on Monday, May 8 and Monday,
May 22, 1995.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
A communication fi:om Mayor David A. Bowers transmitting the 1995
Report of the Board of Equalization.
RECOMMENDED ACTION: Receive and file.
File #79-162
2
C-3
C-4
A communication from Mayor David A. Bowers transmitting
correspondence from the Honorable W. Alvin Hudson, Sheriff, advising that the
Roanoke City Jail has been presented with the official "Ce~dficate of
Certification" from the Vir~nia Board of Corrections.
RECOMMENDED ACTION: Receive and file.
File #80-121-123
A report of the City Planning Commission recommending that a public
hearing be scheduled for Monday, August 28, 1995, at 3:00 p.m. to consider a
request of CSW Associates, William H. Lester, Brownie Lester and Douglas S.
Spadaro, represented by Edward A. Natt, Attorney, that property located on the
northerly side of Brandon Avenue and west of Aerial Way Drive, identified as
Official Tax No. 5200107, and a portion of Official Tax No. 5200119, be
rezoned fi:om C-l, Office District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioners.
RECOMMENDED ACTION: Concur in request to schedule a public hearing
File #51-200 for Monday, August 28, 1995, at 3:00 p.m.
C-5 Qualifications of the following persons:
Kevin A. Deck as a member of the Architectural Review
Board for a term ending October 1, 1998;
File #15-110-249
Charles R. Saul as a member of the Economic Development
Commission for a term of three years ending June 30, 1998;
File #15-110-450
Jennifer Mulligan as a member of the Personnel and Employment
Practices Commission for a term ending June 30, 1996;
File #15-110-202
Mary C. Maier as a member of the Roanoke Public Library Board
for a term of three years ending June 30, 1998;
File #15-110-323
James M. Turner, Jr., as a member of the Roanoke Regional
Airport Commission for a term ending March 9, 1999;
File #9-15-110
William R. Reid and Audrey M. Wheaten as members of the
Virginia Western Community College Board for terms of four
years each ending June 30, 1999; and
File #15-110-467
Corinne B. Gott as a membex of the Youth Services Citizen Board
for a term ending May 31, 1998.
File #15-110-304
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Request to present a report of the Roanoke Valley Drug and Alcohol
Abuse Council. The Honorable Philip A. Trompeter, Chairman.
( 10 minutes)
Received and filed.
File #76
Request to address Council with regard to overgrown weeds and trees on
property adjacent to 2744 Ordway Drive, N. W. Lillian A. Carter,
Spokesperson. (5 minutes)
The City Manager was requested to immediately address specific
concerns raised by Ms. Carter and report to Council within 30 days;
4
Co
do
and the City Manager was further requested to report to Council
within 60 days with regard to the feasibility of adopting a measure
pertaining to overgrown trees in the City of Roanoke.
File #66-95-144
Request to address Council with regard to numerous issues relating to the
City government and the Roanoke City school system. Dwana M.
Guzewicz, Spokesperson. (5 minutes)
WITHDRAWN.
File #66-95-166-467
OTHER HEARINGS OF CITIZENS: None.
4. PETITIONS AND COMMUNICATIONS:
bo
A communication from Mayor David A. Bowers advising that the
Virginia Municipal League will meet on October 8 - 10, 1995, and
proposing that the regular meeting of the Roanoke City Council scheduled
for Monday, October 9, 1995, be rescheduled to Monday, October 16 at
3:00 p.m. and 7:00 p.m., respectively; and requesting that Council
designate a Voting Delegate and Alternate Voting Delegate to the Annual
Business Session of the League.
The matter was referred to the City Attorney for preparation of the
proper measure. Mayor Bowers was designated as Voting Delegate
and Council Member Bowles as Alternate Voting Delegate.
File #17-132
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, recommending continuation of a grant for
cash assets forfeited to the Office of the Roanoke City Commonwealth's
Attorney, and appropriation of funds in connection therewith; and a report
of the City Manager concurring in the above request.
5
Adopted Budget Ordinance No. 32598-081495. (6-0)
File #5-60-133-236
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the status of the "University Center."
( 10 minutes)
No action taken.
File #467
ITEMS RECOMMENDED FOR ACTION:
A report recommending an amendment to the City Code to provide
for changes in the City's paid holiday policy.
WITHDRAWN.
File #24-184
A report recommending execution of a Subrecipient Agreement
with the Roanoke Redevelopment and Housing Authority, for
services related to the administration of Community Development
Block Grant funds for fiscal year 1995-1996.
Adopted Resolution No. 32599-081495. (6-0)
File #178-200-236
A report recommending execution of Amendment No. 3 to the
HOME Investment Partnerships Agreement with the Northwest
Neighborhood Environmental OrganiTation, Inc. for rehabilitation
of 813, 814 and 815 Gilmer Avenue, N. W.; and transfer of funds
in connection therewith.
6
Adopted Budget Ordinance No. 32600-081495 and Resolution
No. 32601-081495. (6-0)
File #60-165-178-236-488
A report recommending execution of the 1995-96 HOME
Investment Parmerships Program Subrecipient Agreement with the
Roanoke Redevelopment and Housing Authority.
Adopted Resolution No. 32602-081495. (6-0)
File #178-236-488
A report recommending that the City proceed with conversion of
appraisal maps to digital form using a combination of existing staff
and new temporapy staff; and appropriation of $150,000.00 in
connection therewith.
Adopted Budget Ordinance No. 32603-081495. (6-0)
File #60-159-183-184-270-472
A report recommending appropriation of $46,000.00 in connection
with restoration of the greenhouse at Mountain View.
Adopted Budget Ordinance No. 32604-081495. (6-0)
File #60-67-166-216-270
A report recommending execution of Project Administration
Agreements with the Commonwealth of Virginia Depaxtment of
Transportation on behalf of the City in connection with two
Intermodal Surface Transportation Efficiency Act (ISTEA) Safety
Projects.
Adopted Resolution No. 32605-081495. (6-0)
File #20-77-236-514
A report recommending execution of a nine year agreement with
the Roanoke City School Board for the purpose of mowing school
7
open space property at twenty-one sites; and appropriation of funds
in connection therewith.
Adopted Budget Ordinance No. 32606-081495 and Resolution
No. 32607-081495. (6-0)
File #60-67-183-270-361-467-472
10.
A report recommending appropriation of an additional sum in the
mount of $7,210.00, to complete payment to the contractor for
concrete slab replacement in the engine bay at Fire Station No. 1.
Adopted Budget Ordinance No. 32608-081495. (6-0)
File #60-70-183-270
11.
A report recommending appropriation of $14,400.00 to pay the
City's share of costs for consultant services for development of a
regional Greenways/Open Space Plan.
Adopted Budget Ordinance No. 32609-081495. (6-0)
File 60-67-270-326-379-405
12.
A report recommending ratification of emergency procurement of
cerlain storm drain repairs on Towne Square Boulevard, N. W.
Adopted Budget Ordinance No. 32610-081495 and Resolution
No. 32611-081495. (6-0)
File #27-60-183-514
13.
A report recommending acceptance of the bid submitted by Shut
Specialties, Inc. to provide a removable dasher board system for
the Roanoke Civic Center, for the total cost of $89,800.00; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32612-081495 and Resolution
No. 32613-081495. (6-0)
File #60-192-472
14.
A report recommending acceptance of the lowest responsible bids
submitted to the City for supplying the annual requirements for
water and waste water treatment chemicals for a period of one
year.
WITHDRAWN.
File #27-468
15.
A report recommending execution of the appropriate documents to
accept a Vir~nia Delinquency Prevention and Youth Development
Act Grant from the Virginia Depa~httent of Youth and Family
Services for continuation of the Office on Youth; and appropriation
and Iransfer of funds in connection therewith.
Adopted Budget Ordinance No. 32614-081495 and Resolution
No. 32615-081495. (6-0)
File #60-72-236-304
16.
A report recommending adoption of a Resolution urging that the
United States Social Security Administration maintain its offices in
downtown Roanoke.
Adopted Resolution No. 32616-081495. (6-0)
File #277-391-450
17.
A report recommending execution of Amendment No. 10 to the
City's contract with Mattem & Craig, Inc., Consulting En~neers,
for engineering services relating to the widening and realignment
of Second Street/Gainsboro Road and Wells Avenue; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32591-081495 and Resolution
Nos. 32592-081495 and 32593-081495. (6-0)
File #20-53-57-60-77-217-236-405-514
6. REPORTS OF COMMITTEES:
A report of the committee appointed to tabulate bids received for Ninth
Street Bridge Rehabilitation over Roanoke River, recommending award
of a contract to Robertson Construction Co., Inc., in the mount of
$105,050.00; and appropriation of funds in connection therewith. Council
Member William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32594-081495, Ordinance No. 32595-
081495 and Resolution No. 32596-081495. (6-0)
File #53-60-102-217-514
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 32589, on second reading, granting a revocable permit for
the maintenance of a wooden fence encroaching up to 2.8 feet over and
into the right-of-way of an alley located adjacent to the side of the
residence at 2231 Windsor Avenue, S. W., Official Tax No. 1440112,
upon certain terms and conditions.
Adopted Ordinance No. 32589-081495. (6-0)
File #166-169-468-514
Ordinance No. 32590, on second reading, authorizing a certain agreement
to be entered into between the City and Smith/Packett Med-Com, Inc., by
which the City agrees to sell certain tangible and intangible assets of the
Roanoke City Nursing Home; authorizing the City Manager to execute an
Agreement relating to the terms and conditions of such sale, a bill of sale
and such other documents on behalf of the CiW as may be necessary to
close this transaction; authorizing the City lVlanager to agree to one or
more sites for construction of a new nursing home faciliW; authorizing the
City Attorney to issue a certificate and opinion in connection with the
closing of this transaction; authorizing officials of the City to consult and
assist the buyer in connection with the closure of the existing Nursing
Home and issuance of a certificate of public need for and construction of
lO
a new facility; and authorizing continuity bonus and separation pay
programs for certain employees of the Nursing Home on July 31, 1995.
Adopted Ordinance No. 32590-081495. (6-0)
File #2-44-72-166-184
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Vice-Mayor and Members of City
Council.
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTItER HEARINGS OF CITIZENS: None.
City Clerk's OlfiGe
City of Roanoke, Vlrgini~,
August17,1995
Phillip F. Sparks
Acting Chief
Economic Development
Roanoke, Virginia
Dear Mr. Sparks:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32597-081495
Resolution No. 32599-081495
Resolution No. 32616-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
^ugust17,1995
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32589-081495
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593--081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Resolution No. 32597-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Resolution No. 32605-081495
Budget Ordinance No. 32606-081495
Resolution No. 32607-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
William F. Cla~
August17,1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32598-081495
Budget Ordinance No. 32608-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:$m
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Glenn D. Radcliffe, Director
Human Resources
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32576-072495
Resolution No. 32577-072495
Resolution No. 32587-072495
Ordinance No. 32588-072495
Resolution No. 32599-081495
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms. Akers:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32590-081495
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Budget Ordinance No, 32598-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Resolution No. 32605-081495
Budget Ordinance No. 32606-081495
Resolution No. 32607-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
Resolution No. 32616-081495
Diane S. Akers
August17,1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32589-081495
Ordinance No, 32590-081495
Resolution No, 32592-081495
Resolution No. 32593-081495
Ordinance No. 32595-081495
Resolution No, 32596-081495
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
Resolution No.
32597-081495
32599-081495
32601-081495
32602-081495
32605-081495
32607-081495
32611-081495
32613-081495
32615-081495
32616-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
Augu~ 17,1995
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32589-081495
Ordinance No. 32590-081495
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Resolution No. 32597-081495
Budget Ordinance No. 32598-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Resolution No. 32605-081495
Budget Ordinance No. 32606-081495
Resolution No. 32607-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
Resolution No. 32616-081495
James D. Grisso
August17,1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32589-081495
Ordinance No, 32590-081495
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Resolution No. 32597-081495
Budget Ordinance No. 32598-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No, 32604-081495
Resolution No. 32605-081495
Budget Ordinance No. 32606-081495
Resolution No. 32607-081495
Budget Ordinance No, 32608-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
Resolution No. 32616-081495
W. Robert Herbert
August 17, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Charles A. Harlow
Acting Grants Monitoring Administrator
Grants Compliance
Roanoke, Virginia
Dear Mr. Harlow:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32597-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Bobby E. Chapman, Manager
Civic Center Facilities
Roanoke, Virginia
Dear Mr. Chapman:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
The abovereferencad measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
D. Darwin Roupe, Manager
Supply Management
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Budget Ordinance No. 32604-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
The abovereferencad measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995,
If you have questions, please do not hesitate to call me.
~'""~' ~rk'~e*rSincerely, CM~C/~~E
Mary F. ,
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Mariam K. Alam
Neighborhood Partnership Coordinator
Roanoke, Virginia
Dear Ms. Alam:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clark's Office
City of Roanoke, Virginia
August17,1995
John R. Marlles, Chief
Planning and Community Development
Roanoke, Virginia
Dear Mr. Marlles:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32589-081495
Resolution No. 32597-081495
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Budget Ordinance No. 32609-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
Augu~ 17,1995
Ronatd H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32599-081495
Budget Ordinance No. 32600-081495
Resolution No. 32601-081495
Resolution No. 32602-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F, Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: H. Daniel Pollock, Housing Development Coordinator
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Marion Vaughn-Howard
Youth Planner
Roanoke, Virginia
Dear Ms. Vaughn-Howard:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32614-081495
Resolution No. 32615-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely, ~)~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
John W. Coates, Manager
Parks and Recreation/Grounds Maintenance
Roanoke, Virginia
Dear Mr. Coates:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32604-O81495
Budget Ordinance No. 32606-081495
Resolution No. 32607-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you ha~,e questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoko, Virginia
August17,1995
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Resolution No. 32605-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: Robert K. Bengtson, Traffic Engineer
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Ellen S. Evans
Construction Cost Technician
Roanoke, Virginia
Dear Ms. Evans:
I am attaching copy of the following measures that pertain to the Engineering Department:
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32589-081495
Budget Ordinance No. 32591-081495
Resolution No. 32592-081495
Resolution No. 32593-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Budget Ordinance No. 32608-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Glerk's Office
Gity of Roanoke, Virginia
August17,1995
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32589-081495
Budget Ordinance No. 32594-081495
Ordinance No. 32595-081495
Resolution No. 32596-081495
Budget Ordinance No. 32603-081495
Budget Ordinance No. 32604-081495
Resolution No. 32605-081495
Budget Ordinance No. 32609-081495
Budget Ordinance No. 32610-081495
Resolution No. 32611-081495
Budget Ordinance No. 32612-081495
Resolution No. 32613-081495
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
Evelyn D. Dorsey
Zoning Administrator
Roanoke, Virginia
Dear Ms. Dorsey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32589-081495
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's
City of Roanoke, Virginia
August17,1995
The Honorable Donald S. Caldwell
Commonwealth's Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32598-081495
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
August17,1995
M. David Hooper, Chief
Police Department
Roanoke, Virginia
Dear Mr. Hooper:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32598-0814985
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk'-, Office
City of Roanoke, Virginia
August17,1995
Billy W. Southall
Acting Fire Chief
Roanoke, Virginia
Dear Mr. Southall:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32608-081495
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
EriC.
City Clerk's OffiGe
City of Roanoke, Virginia
August17,1995
Robert F. Hyatt, Manager
Nursing Home
Roanoke, Virginia
Dear Mr. Hyatt:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32590-081495
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely, ~, P~t~-~..--.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
Cit? Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Dcpuly City Clerk
August 16, 1995
File #67-178-200-215-236-450
M. Shea Hollifield
Associate Director
Community Development Division
Commonwealth of Virginia
Department of Housing and Community Development
501 North Second Street
The Jackson Center
Richmond, Virginia 23219-1321
Dear Ms. Hollifleld:
I am enclosing copy of Resolution No. 32597-081495 authorizing the City Manager to
make application to the Commonwealth of Virginia Department of Housing and Community
Development requesting $100,000.00 from the Clean Sites Grant Program for the purpose
of supporting the Gainsboro Professional Park Project, and authorizing execution of any
raquirad documentation on behalf of the City for acceptance of said grant which may be
awarded. Resolution No. 32597-081495 was adopted by the Council of the City of
Roanoke at a.regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32597-081495.
A RESOLUTION authorizing the City Manager to make application to the Commonwealth
of Virginia Department of Housing and Community Development requesting $ 100,000.00 from the
Clean Sites Grant Program for the purpose of supporting the C-ainsboro Professional Park Project
and authorizing execution of any required documentation on behalf of the City for acceptance of said
grant which may be awarded.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager is hereby authorized to execute, on behalf of the City, any documentation
required in connection with the application and acceptance of a grant up to $ 100,000.00 fi.om the
Commonwealth of Virginia Department of Housing and Community Development fi.om the Clean
Sites Grant Program and to furnish such additional information aa may be required by the
Commonwealth, and further that any local matching Rinds required for the grant be made available
from the ~xisting Communit~ Development Block Gram budget, all aa is more particularly set out
in the City Manager's report to this Council dated August 14, 1995.
ATTEST:
City Clerk.
Roanoke, Virginia
.~ :August 14, 1995
95-176
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Gainsboro Professional Park Project - Application for Funding
Discussions with organizations representing the Gainsboro neighborhood indicate
a need for additional professional office and business space in the Gainsboro area.
Gainsboro Professional Park Task Force was one of nine (9) task forces created in
December, 1992, to address concerns of the neighborhood. Current task force
members include representatives from the City's Planning and Economic
Development Departments, Gainsboro Neighborhood Development Corporation
(GNDC), Total Action Against Poverty (TAP), Southwest Virginia Community
Development Fund (SVCDF) and First Baptist Church (see Attachment A for list of
representatives).
Current obiective of the Professional Park project is to establish a professional park
which would provide office space for professionals and other service-oriented small
businesses serving the northeast area of the City. Facilities would include incubation
space, start-up and supportive services to assist developing new businesses.
Funding in the amount of $110,000 was approved as part of the City's 1992-93
Community Development Block Grant (CDBG) program to relocate two structures
(110 Wells Avenue, 111 Wells Avenue) from their locations in the proposed fight-of-
way of the pending Second Street project onto vacant lots in the Gainsboro
Professional Park Project Area. Project scope was later modified to relocate one
structure (111 Wells Avenue) and to replicate the existing structure currently
identified as 110 Wells Avenue.
E. The followin activities have been completed in connection with this project.
1. Delineation of project area (Attachment B).
2. Preparation of alternative concept plans for project area.
Members of Council
Page 2
Acquisition by the Roanoke Redevelopment and Housing Authority (RRHA)
of three (3) vacant lots in project area.
4. Acquisition by the RRHA of 111 Wells Avenue.
Relocation by the RRHA of 111 Wells Avenue to vacant lot within project
area.
Funding is currently available from the Clean Sites grant fund administered by the
Virginia Department of Housing and Community Development to assist with the
rehabilitation and adaptive reuse of 111 Wells Avenue for office use.
~ fund provides up to $100,000 per community to prepare vacant or
abandoned sites for commercial or industrial redevelopment (see attachment C for
program description).
Applications for the next funding round must be submitted to the Virginia
Depaxtment of Housing and Urban Development by the close of business on Friday,
August 18, 1995.
Local match (1:1) consisting of local funds, committed federal funds, or private
sector commitments is required.
~advertised in a local newspaper is required for each application.
.Reso ution from the local governing body authorizing the application for Clean Sites
grant funds is required.
Ill. Issues:
A. .Need.
B. Funding.
C. Tim ng.
IV. Alternatives:
Approve the resolution in support of the Gainsboro Professional Park project and
authorize the City Manager to submit an application for up to $100,000 in funding
from the Clean Sites grant fund administered by the Virginia Department of Housing
and Community Development.
Members of Council
Page 3
Need for additional office space for professional and other service-oriented
small businesses serving the northeast area of the City would be addressed.
Funding in the amount of $98,026 for local match is available in the
following CDBG accounts for the Gainsboro Professional Park Project:
035-093-9320-5011
035-093-9330-5011
035-094-9420-5011
035-095-9510-5007
$ 2,511
$34,404
$41,111
$20,000
Local match has been allocated to RRHA in FY'95-'96 Contract.
Timing is critical. Application for the next funding round must be submitted
to the Virginia Department of Housing and Community Development by the
close of business onFrida Au ust 18 1995.
Do not approve the resolution in support of the Gainsboro Professional Park project
and authorize the City Manager to submit an application for up to $100,000 in
funding from the Clean Sites grant fund.
Need for additional office space for professionals and other service-oriented
small businesses serving the northeast are of the City would not be addressed
at this time.
Funding to undertake the renovation of 110 Wells Avenue for office/business
use would still be an issue and $100,000 from the Clean Sites grant fund
would not be available.
3. Timing would not be an issue.
V. Recommendation:
It is recommended that City Council concur tn Alternative "A" and approve the resolution
supporting the Gainsboro Professional Park project and authorizing the City Manager to
submit an application for up to $100,000 in funding from the Clean Sites grant fund
administered by the Virginia Department of Housing and Community Development.
Respectfully submitted,
W. Robert Herbert
City Manager
Members of Council
Page 4
WRH:JRM:mpf
attachments
cc: City Attorney
Director of Finance
City Clerk
Chief of Planning and Community Development
Acting Chief of Economic Development
Executive Director, RRI-IA
Grants Monitor
Gainsboro Professional Park Task Force
Membership
August 2, 1995
ATTACHMENT A
Reverend Kenneth B. Wright, First Baptist Church
Stanley R. Hale, Southwest Virginia Community Development Fund
Reverend Carl Tinsley, Gainsboro Neighborhood Development Corporation
Martin Jeffrey, Total Action Against Poverty
John R. Marlles, Chief of Planning and Community Development
J. Thomas Tasselli, Development Review Coordinator
Phillip F. Sparks, Acting Chief of Economic Development
E. Douglas Chittum, Economic Development Specialist
,iC
Gec~ga Allen
COMMONWEALTH of VtRGINIA
DEPARTMFNT OV
HOUSING AND COMMUNITY DEVELOPMENT
ATTACHMENT C
Roi3e~l T. S.kunda
Secretary of
Commerce and Trade
David L Caprara
Director
TO:
FROM:
RE:
DATE:
Cities with populatiora of 50,000 and greater
M. Shea Hollifield, Associate Director, Comml~ity Developmeat Divhion,~
Avmhbill~ of Funding Under Clean Sites Program
1uly 6, 1995
Enclosed is info, marion on the (3can Sit~ ~ant fund, which ptovide~ up to $100,000 per
community to prepare vacant or abandoned sites fo~ conun~c~al or industrial redevelopment.
As you .are aware, the 1995 General A.~embl~ lowered the popu]atioa tl]z'e~o]d for eligibility
A total of $300,000 is now av. lmhte (funding commim~eats have made to two dries in earlie~
funding rounds). Applkaflom fo~ th, uext fumt~ ns,,~ nam be sub-,~'to tt~ office
by the ~ of bu~zem ~ l~ll~ A~ l~tll. We tmcouza~ your locality to consider
applying for tbe~ fund~. Sltauld you have any queltiom plea~ contact l~n Pfohl or me at (804)
371-70~).
CC: Bill Shelton, Deputy ~, Community Developmeat ~
501 NOrth Secon~ Street, 131e Jaci~ofl Center, RICIlm~KI, VA 23219-1321 · (804) 371-7000 · FAX (804) 371-7090 · ~; ~., (804) 371-7089
rRewtahzgng V'u~ima s Inner Cities and Rural Communities'
The Commonwealth of Virginia
Con n.
Program Intent
Eligible Citt~
Funding Prioritie~
Funding Guideline~
For Additional Information
Application Form
Scoring Sheet
M. Sllea l~omfield; Associa~ Direc~
(~0~) 371-7030
Flanm~ & Ikvelopm~ Of~
T~othy S. ~ Clmn $~ Coot~aa~
(~0~) ~71-7041
~01 Nol~h ~ Sm~et
Rich _mOIld, Vi.~_'ni~ 23219
PAX (aox) 37~-7o93
Program Intent
The 1994 General Assembly allocated $500,000 to assist V'h-ginia's larger cities in preparing
sites for new development activities. The 1995 General Assembly amended the language
authorizing this appropriation to state that:
'Funds shall be used to assist citt'~ with a population of $0,000 or greater, to provide
financial ussistance for the ac~n, demolition, clearing or rehabilitation of
abandoned structures. Fund~ shall be provided on a $O percent matching ba~ with a cap
not to exceed $100, O00 per locality.'
The Commonwealth is committed to providin~ Clean Sites funding to all eli{ible communities
that can immediately implement commercial and/or industrial job-cmuin$ proj~:ts.
Eligible Cities
Alexandria Norfolk
Lynchbur~ Suffolk
Newport News *
V-u~nia
* ~ Citi~ that hnv~ received Commi~ll~ltS fo~ th. maxilnum $100,000 allocation.
Funding Priot 'es
Pmj~ in m that a~ d~nated u federal empowennmt zones
COmmql~.~
communitie~
Projects in areas that are designated as state enterprise zones
Projects where it can be demonstrated that a job-creating enterprise is comnfit-t~l to
starting operations when the site is ready, and that Clean Sites funding is necessary to
complete the financing of site pr~aralions.
Funding Guidelines
The Clean Sit~ Program is targeted for economic development-related aclivities
(commercial or industrial). Mixed use projects will be ~le, however, the Clean Sites
fundin~ must suplx~ the economic develop.n~nt component of the project. A
development plan for ~e use of the site must be m pl~u~.
projects mat will lead to immeglate mellt or .p~...ori_
develop redevelopment activities. A
committed pm. sp?-t, is not required, but a development plan must be in place before fund~
[] Applicalions will be talmm in rounds ~o be announced Ina'iodk~y until all funds are
committed. $:aeh locality may submit only o~e si~ reque~ per application round.
A locality which has b~a awarded ~ in earlier rounds may continue ~o submit
Grant funds am ~,,~,ided ss re/mbursem~ts for ~ incurred. A letlm' of a~reement
between DHCD and tbe locality O~flining fimds ~ a~d ~ompllnm-~ repo~a will
Clelm Site f'tmds shotvld liot be tlsed as a sttbltitttte for other ftmd~ the city has commit,,.d
to a project.
[] Funds may no~ be used solely for acquisition ~ it can be demonstrated that the city
2
has committed other redevelopment ~ds to the site. Action must be tnt.~n to improve
the site's readiness for redevelopment.
Clean Sites activities may be carried out on privately owned sites only if there is a
commitment for a specific development project involving job creation and private
investment. Speculative improvements may only be undertaken on publicly owned sites.
Should such a publicly owned site be sold, the city must agree to reinvest the proceeds
~rom the s~te into local economic development activities.
Projects that are located within a federally de~ Empowerment Zone or Enterprise
Community will receive significantly greater funding priority. Projects that are locat~
within a state Enterprise Zone will receive some additional funding consideration.
A public hearing advertised in a local newspaper is required for each application.
All applications are subject to negotiation with the Department of Housing & Community
Development.
Program Schedule
January 15, 199~
March 15, 199~
May 15, 199~
First round of applications due
Set. ad round of appli~fion~ due
Third mund of appli~tions due
Fourth round of applications due
Project work completed
For Additional Information
.For questions, cladflcatcm~ or additional information contra Tim Pfobl, Cl**n Sites Coordinator
m the Plannins & Development Office of the Virsinia Depamnent of Housins & Community
Development at (804) 371-7041.
3
Application for Clean Sites Grant
l) Locality Name
2) Name of Mayor ..,
Address
Phone/FAX
3) Name of Contact Person for Application
Address
Phone/FAX
4) Other Local Contact~ (plea,~ indicate ff the co~ is lmowledgeabl~ about the application
and/or ~hould be no~d about ~e ~ of the a~lkafioa)
6) rmje~ lo~/m 0m~ ad~ and rap)
8) Cun~nt zonip.~ and land u~ of
1
9) Provide a brief history of the property's use
lO) Provide a brief listing of the site's attribu~s
11) Check or circle if the property is in a:
[] Federal Empowermeat Zone or En~-pr~e Community
[] State Enterprise Zone
[] Local Redevelopment or Conse~walion District
[] National, State or Local Historic District
[] Local Service District (under Code of V'u'~inia Sec. 15.1-18.2 and 15.1-18.3)
[] other (exphin)
12) ~, condil~on, size of structun~ on propet~ (attach phot~, slides or video it'
avniinhl~)
13) ~ of time_ sim and/or structure(s) have been vacant or abandon~l
14) Why and how has thh In,~qxa~y been selected as a priority for zedevelol~t~
15) Pxqu~M un of nile, including proposed action o~ any sm~*tum (attach site concept plans
t6) ~s the p~posed useO) consinent ~th k~cai zoning, pruning, ~d n~etopment e~om?
tbri~fly exphnin)
2
17) What other incentives or efforts will be uRiized to accomplish redevelopment of the site?
18) Anticipated impacts - negative or positive -- of preparing the site for redevelopment
19) Activity needed to prepare sit~ for red~velopn~at
20) What other barriers to redevelopment exist and how will they be addressed? (attach a Level
1 environmental audit if available)
21) Status of any developer, tenant, or buyer of the site (attach copy of development ag~emeat
or commitlnent letter if available) :
22) Total project costs (attach separate copy of budget if necessary)
23) Amount and propo~ use of Clean Sitea pant being sought
24) ~mrce, amount and stares of local
26) l:~ of ~lic hemin~(s) and copy of noOce(s)
27) Attach a copy of a resolution from the local governing body authorizing application for
Clan Sit~ funds for this s/t~ and idenlify local official responsible for signing ~1
documen~ o~ behaff of the city.
28) Attach a map of adjacent land uses, zoning and any overlay disuicts
29) Briefly explain any spec/al efforts that the city will undena~ to market the property
30) Additional pertinent information not addressed above
4
NOTICE OF
PUBLIC HEARING
Notice is hereby given that the Council of the City of Roanoke will conduct a public hearing
on Monday, August 14, 1995 at 3:00 p.m. in the City Council Chambers at 215 Church
Avenue, S.W., Roanoke, Virginia for the purpose of discussing the following:
A grant application to the Virginia Department of Housing and Community Development for
funds associated with the Clean Sites Grant Program. Matching funds from the
Commonwealth of Virginia are available through this grant program in support of existing
job creating redevelopment activities in urban areas. City Council will consider a resolution
endorsing a grant application in conjunction with the Gainsboro Professional Park Project.
Interested persons are invited to attend the public meeting and express their views and
concerns.
Given under my hand this 4th day of August, 1995. Mary F. Parker, City Clerk
Post-itTM Fax Note 7671 Date
Fax # Fax #
NOTE TO PUBLISHER: Publish in full, once in the Roanoke Times on Monday, August
7, 1995, block style.
Send publisher's affidavit to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536
Send bill to:
Office of Economic Development
Room 357, Municipal Building
215 Church Avenue,
Roanoke, VA 24011
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August 2, 1995
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia 24011
Re: 1995 Report of the Board of Equalization
Dear Members of Council:
Please find enclosed correspondence dated July 24, 1995, from the Honorable Richard
C. Pattisail, Judge of the Circuit Court of the City of Roanoke, transmitting to my
office the 1995 Report of the Board of Equalization, which is also attached thereto.
Once again this year, our Board of Equalization has had a busy term, covering 120
appeals. I know that Council joins me in thanking each of the members of the Board,
and the Circuit Court, for their handling of these matters again this year. Their
service to the citizens of our community has, once again, been outstanding.
I would respectfully request that this correspondence be placed on the Consent
Agenda of this next regular meeting of Roanoke City Council and thereafter be
received and filed.
Best personal regards.
Sincerely,
Mayor
DAB :jas :is
Enclosures
pc:
Honorable Richard C. Pattisail, Judge
Honorable Clifford R. Weckstein, Judge
Honorable Diane McQ. Strickland, Judge
Honorable Robert P. Doherty, Jr., Judge
Mr. W. Robert Herbert, City Manager
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. W. B. (Bill) Light, Chairman, Board of Equaiization
Mr. Rutledge W. Robertson, II, Vice-Chairman, Board of Equalization
Mr. Randolph E. Harrison, Jr., Secretary, Board of Equalization
Ms. Pat Lam, Executive Secretary, Board of Equalization
TWENTY-THIRD JUDICIAL CIRCUIT'
OF VIRGINIA
RICHARD C. PATTISALL, JUDGE
ROANOKE CITY COURTHOUSE
315 CHURCH AVENUE,
P. O. BOX 211
ROANOKE, VIRGINIA 24OO2-O211
COMMONW£ALTH OF VIRGINIA
July 24, 1995
CIRCUIT COURT FOR THE COUNTY OF ROANOKE
CIRCUIT COURT FOR THE CITY OF ROANOKE
CIRCUIT COURT FOR THE CITY OF SALEM
Honorable David A. Bowers, Mayor
Members of City Council
215 Church Avenue, S. W.
Roanoke, Virginia 24011
RE: 1995 Report of the Board of Equalization
Dear Mr. Mayor and Members of Council:
I am enclosing a copy of the Report of the Board of
Equalization in preparation for the taxable year July 1, 1995, to
June 30, 1996, inclusive. The Board received 120 appeals. There
were 48 commercial and industrial appeals considered and 65
residential appeals considered.
Orders dated June 14, 1995, were mailed on June 14, 1995,
informing each taxpayer of the Board's decision.
The Board was particularly grateful to Mr. Claytor and the
Real Estate Valuation staff for their cooperation.
The Board recommends that future Equalization Boards continue
to have access to the computer service in their work and strongly
recommends that future Equalization Boards be provided with office
space that is private and separate from the Office of Real Estate
Valuation.
The Board further recommends that in order to accomplish their
duties as members of the Board of Equalization of Real Estate
Assessments for the City of Roanoke that it is critical to have
proper, private space for the Board to meet with City taxpayers and
that such space be provided.
Of course, the Executive Secretary to the Board of
Equalization, Ms. Pat Lam, is and has been an irreplaceable asset.
Ms. Lam's efforts and support should be commended. The Board of
Equalization could not function without her assistance.
Hon. David A. Bowers, Mayor -2- July 24, 1995
I met with the members of the Equalization Board on June 19,
1995, at 11:30 a.m. and generally discussed its activities. Each of
the members of the Board exhibited a positive attitude toward his
work and the working relationship between the Equalization Board
and the Roanoke City Administration. Each is willing to serve next
year.
If you are aware of any problems, or if you wish to offer any
suggestions for the improvement of the appointment process for the
Equalization Board, please advise us. I am providing copies of this
letter to those persons indicated below.
I am enclosing a copy of the order entered March 3, 1995,
appointing the present Board members.
It has been a pleasure working with this Board. Please advise
me if I can be of further assistance or provide further
information.
Very truly yours,
~Richard C. Pattisall, Judge
RCP:jhc
Enclosures
cc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Honorable Clifford R. Weckstein
Honorable Diane McQ. Strickland
Honorable Robert P. Doherty, Jr.
Mr. W. G. (Bill) Light, Chairman
Mr. Rutledge W. Robertson, II, Vice-Chairman
Mr. Randolph E. Harrison, Jr., Secretary
Ms. Mary F. Parker, City Clerk
Ms. Pat Lam, Executive Secretary to the
Board of Equalization
June 19, 1995
The Honorable Richard C. Pattisall
Judge of the Circuit Court
City of Roanoke
Roanoke, Virginia 24011
RECEIVED
MAYOR'S OFFICE
Dear Judge Pattisall:
We wish to inform you that the Board of Equalization has completed
its work for the taxable year July I, 1995 to June 30, 1996
The Board received 120 Appeals. Ali properties were inspected with
the following results:
i20 Appeals were considered
48 Commercial and Industrial
31 Commercial and Industrial Decreased Value
17 Commercial and Industrial Affirmed Value
65 Residential
36 Residential Decreased Value
27 Residential Affirmed Value
2 Residential Increased Value
7 Appeals were withdrawn before inspection
Orders dated June 14, 1995 were mailed on June 14, 1995 informing
each taxpayer of our decision. . ....
Our thanks to the Office of Real Estate Valuation, Mr. Claytor and
his staff for their cooperation in supplying property data and their
time to meet with us on assessed values. We trust that this assistance
will be available for future Equalization Boards.
It is recommended that future Equalization Boards continue to have
access to the computer service in their work. Also, it is strongly
recommended that future Equalization Boards be provided with office space
that is private and seperate from the Office of Real Estate Valuation.
We feel that in order to accomplish our duties as members of the Board
of Equalization of Real Estate Assessments for the City of Roanoke, it is
critical that proper, private space for the Board to meet with City tax-
payers be p=ovided..~
The Honorable Richard C. Pattisall
Page 2
June 19, 1995
Should you have any questions, please contact us.
Very truly yours,
Board of Equalization of Real Estate
Assessments for the City of Roanoke
WGL/p 1
VIRGINIA:
IN THE CIRCUIT COURT OF THE CITY OF ROANOKE
IN RE: CITY OF ROANOKE BOARD OF EQUALIZATION
0056 00397
In accordance with Section 32-39, Code of the City of
Roanoke, Virginia, and Section 58.1-3370 of the Code of virginia,
of 1950, Randolph E. Harrison, Jr., Willard G. Light and Rutledge
W. Robertson, freeholders and citizens of the City of Roanoke,
Virginia, are hereby appointed to the Board of Equalization of
Real Estate Assessment for the City of Roanoke, Virginia, for an
additional term beginning March 1, 1995, as provided by law; but
before entering upon their duties as such, each shall take and
subscribe the oath of office prescribed by law and shall complete
the requirements of serving on a board of equalization required
by law. It appears and the Court finds that the herein
appointees have completed the required basic course of
instruction given by the Department of Taxation under Section
58.1-206 of the Code of Virginia.
It is further ADJUDGED ORDERED and DECREED that each member
of the Board of Equalization of Real Estate Assessment shall be
compensated for this duties as such rate as may be fixed by City
Council as required by law, and they shall be provided such
secretarial and logistical support as Council feels appropriate.
D' e McQ. Strickland, Judge
Richard C. Pattisall, Judge
05 0056 ?0 00399
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rutledse W. Robertson , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Equalization of Real Estate
Assessment for the City of Roanoke, Virginia, for an additional
term beginning March l, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this 5 day of /~ ~-~ 19 ~ ~-
RICHARD C. PATTISALL, JUDGE
8K 0056 PO 00400
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Willard G. LiEh~ , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Equalization of Real Estate
Assessment for the City of Roanoke, Virginia, for an additional
term beginning March 1, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
day of fO ~ 19
KIU~At~D U. FATTIMALL, JUDGE
~ 0056 Pc o04ol
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, R~d(~l ph F w=~-~--~ ~n,~; .T~- , do solemnly swear (or affirm) that I
will support the Constitution of the United States, and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Equalization of Real Estate
Assessment for the City of Roanoke, Virginia, for an additional
term beginning March 1, 1995.
according to the best of my ability. So help me God.
Subscribed and sworn to before me, this
dayof /~ ~-~/~-- 19~5r
RICHARD C. PATTISALL, JUDGE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
July 24, 1995
The Honorable W. Alvin Hudson, Sheriff
Roanoke City Jail
P. O. Box 494
Roanoke, Virginia 24003
Dear Sheriff Hudson:
On behalf of the Members of the Roanoke City Council, please allow me to express
our congratulations to you and the staff of the Office of the Sheriff of the City of
Roanoke on your being recognized by the Virginia Board of Corrections.
We are very pleased that you have received the official "Certificate of Certification"
from the Virginia Board of Corrections, and that this was the first certificate of this
type to be presented to a jail in the Commonwealth of Virginia. The certificate
indicates that the Roanoke City Jail is in 100 percent compliance with all of Virginia's
Minimum Standards for Local Jails and Lockups.
On behalf of the citizens of our City, thank you for the hard work which you do on
our behalf, and congratulations on receiving this recognition.
I would respectfully request that this correspondence and your memorandum be
placed on the Consent Agenda of Council for our next meeting, and thereafter be
received and filed.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB: SE: sc
981-2721
TO:
MEMORANDUM
Honorable Mayor Bowers and Members of City Council'
RECEIVED
J u L 1 1995
MAYOR'S OFFICE
FROM: W. Alvin Hudson, Sheriff :~./).
RE:
Roanoke City Jail Certification
DATE: July 11, 1995
Today, Mr. Paul Kiser, Regional Jail Manager for the Department of Corrections,
presented me with the official "certificate of certification" from the Virginia Board of
Corrections. This certificate is the result of the jail certification inspection performed by the
Department of Corrections in March 1995.
Furthermore, he informed me that this was the first certificate of this type to be
presented to a jail in the Commonwealth of Virginia. It has a gold Commonwealth of
Virginia seal indicating 100% compliance with all of Virginia's "Minimum Standards for Local
Jails and Lockups". The attached copy of the certificate does not give a good
representation of the cartiflcate's appearance but it will give you an resemblance of it.
Mr. Kiser wanted to present this certificate to me at a City Council meeting but, to
save time from your busy agenda, I told him I would notify you of the receipt of this
certificate.
WAH/gm
pc: W. Robert Herbert, City Manager
PHONE (804) 674-3235
FAX (804} 674-3130
COMMONWEALTH of VIRQINIA
Board of Correctfon~
May 8, 1995
P. O. Box 26963
Ric~lrnond, Virginia 23261
Shedff W. A. Hudson
Roanoke City Jail
P. O. Box 494
Roanoke~3
~rffi Hudson:
The Board of Corrections has recently reviewed audit information regarding your
facility's compliance with Standards for Jails.
Roanoke City Jail has been recommended for unconditional certification based
upon an excellent performance level of 100% compliance. You and your staff
are to be commended and, the Board requests that you be notified of such in
writing. The enclosed certificate has been executed to attest to this
achievement.
In conjunction with the Department of Corrections, the Board thanks you for the
cooperation you provided to the Certification Team during their visit.
Please share this letter with your staff so they may realize their efforts do not go
unnoticed. Congratulations, and keep up the good work.
Sincerely.
~WirrnStect?~r;sChairm an
AJW/JTB/cjd
Enclosure
CC:
Mike Howerton, Chief of Operations
John T. Britton, Certification Manager
Roanoke City Planning Commission
August 14, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from CSW Associate, William H. Lester, Brownie Lester and
Douglas S. Spadaro, Petitioners, represented by Edward A. Natt, attorney,
that property located on the northerly side of Brandon Avenue and west of
the intersection with Aerial Way Drive, S.W., and identified as Official Tax
Number 5200107 and a portion of 5200119, be rezoned from C-l, Office
District, to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner.
The above referenced rezoning was recommended for denial at the July 5, 1995 meeting
of the Roanoke City Planning Commission. Mr. Edward A. Natt, Attorney for the petitioner, is
currently requesting that City Council set a public hearing for Council's at~ernoon meeting on
August 28, 1995 for the express purpose of remanding this item back to the Planning Commission
for recommendation.
The Roanoke City Planning Commission recommends approval of this request.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
CC:
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Petitioner's Agent
Room 162 Municipal Building 215Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #15-110-249
W. L. Whitwell, Chairperson
Architectural Review Board
1255 Keffield Street, N. W.
Roanoke, Virginia 24019
Dear Mr. Whitwell:
This is to advise you that Kevin A. Deck has qualified as a member of the Architectural
Review Board for a term ending October 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Evelyn S. Lender, Secretary, Architectural Review Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kevin A. Deck, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Architectural Review Board for a term ending October 1, 1998,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this c:>, ~ay o~.~ 1995.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #15-110-450
J. Granger Macfarlane, Chairperson
Economic Development Commission
P. O. Box 201
Roanoke, Virginia 24002
Dear Mr. Macfarlane:
This is to advise you that Charles R. Saul has qualified as a member of the Economic
Development Commission for a term of three years ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Cha~tes R. Saul, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Economic Development Commission for a term of three years ending
June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me th~s day of .~-y 1995.
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Ce k
August16,1995
File #15-110-202
Kenneth S. Cronin, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Mr. Cronin:
This is to advise you that Jennifer Mulligan has qualified as a member of the Personnel
and Employment Practices Commission for a term ending June 30, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jennifer Mulligan do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Personnel and Employment Practices Commission for a term ending
June 30, 1996, according to the best of my ability. So help me God.
Subscribed and sworn to before me this 2__~ day of ./~3~- 1995.
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
Augu~ 16,1995
File #15-110-323
Dr. Frank J. Eastbum, Chairperson
Roanoke Public Library Board
1810 Denniston Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Eastbum:
This is to advise you that Mary C. Maier has qualified as a member of the Roanoke Public
Library Board for a term of three years ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Beverly James, Secretary, Roanoke Public Library Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary C. Maier, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Public Library Board for a term of three years ending
June 30, 1998, according to the best of my ability. So help me God.
//
Subscribed and sworn to before me this '7~day of ~x.~,. 1995.
ARTHUR B. CRUSH, III, CLERK
BY
/
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254I
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #9-15-110
Bob Johnson, Chairperson
Roanoke Regional Airport Commission
P. O. Box 29800
Roanoke, Virginia 24018
Dear Mr. Johnson:
This is to advise you that James M. Turner, Jr., has qualified as a member of the Roanoke
Regional Airport Commission for a term ending March 9, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Jacqueline L Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation
Drive, N. W., Roanoke, Virginia 24012
Catherine S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James M. Tumer, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Regional Airport Commission for a term ending
March 9, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me this __ day of 1995.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #15-110-467
Dr. Charles L. Downs, President
Virginia Western Community College
3095 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Downs:
This is to advise you that William R. Reid and Audrey M. Wheaton have qualified as
members of the Virginia Western Community College Board for terms of four years each
ending June 30, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Audrey M. Wheaton, do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Virginia Westem Community College Board for a term ending
June 30, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me this/~/day of ~ 1995.
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William R. Reid, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Virginia Westem Community College Board for a term of four years
ending June 30, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me thisc~=~_ day offs___ 1995.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #15-110-304
Thomas H. Miller, Chairperson
Youth Services Citizen Board
3429 Windsor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Miller:
This is to advise you that Corinne B. Gott has qualified as a member of the Youth Services
Citizen Board for a term ending May 31, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Marion Vaughn-Howard, Youth Planner
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Corinne B. Gott, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Youth Services Citizen Board for a term ending May 31 1998,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this 2-5"'day of~ 1995.
ARTHUR B. CRUSH, III, CLERK
Roanoke, Virginia
August 14, 1995
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
Please reserve space on Council's Agenda Monday, August 14,
for a briefing on the Roanoke Valley Drug & Alcohol Abuse Council.
Respectfully submitted,
W. Robert Herbert
City Manager
1995,
WRH:gr
Roanoke at Risk
Status Update
January 1995
Prepared by:
ROANOKE VALLEY DRUG
ROANOKE VALLEY DRUG AND ALCOHOL ABUSE COUNCIL
MISSION ST~r~ENT: The Roanoke Valley Drug and
Alcohol Abuse Council is a community organization
which advocates for and facilitates prevention,
treatment, and enforcement resources to minimize
the negative effects of 'substance abuse on the
quality of individual, family, and c~maunity life.
In 1989, Roanoke City Manager W. Robert Herbert commissioned a
Drug Strategy Task Force to study the substance abuse problem Ln
the city of Roanoke. The Roanoke Valley Drug and Alcohol Abuse
Council was crea~ed ±n i990 in response to one of the
recommendations cited in the task force's ueport titled Roanoke
at Risk.
Formerly the Roanoke Drug and Alcohol Abuse Council, the group
changed its name in 1993 to reflect the valley-wide nature of its
support and focus. Chaired by the Honorable Judge Philip
Trompeter, the Drug Council provides a forum for ~eaders from
area prevention, treatment, and enforcement agencies to build the
relationships necessary for communication, cooperation, and
advocacy. The Roanoke Valley Drug and Alcohol Abuse Council
consists of several committees -- Executive, Enforcement,
Prevention, Treatment, and Public Information -- all of which
work together towards the achievement of the Drug Council's
mission.
The Drug Council has always been funded primarily Dy Roanoke
City's Community Development Block Grant (CDBG) monies but has
recently sought and received additional funding from Roanoke
County and the City of Salem. The high level of cooperation that
exists among the localities ~s demonstrated Dy active
representation on the Drug Council.
The Executive Committee of the Roanoke Valley Drug & Alcohol
Abuse Council has reviewed each of the recommendations of the
Roanoke At Risk report and is pleased to present the following
response:
SUMMARY
The Drug Council finds that much progress has been made sinc~
Roanoke At Risk was published.
The need for cooperation and coordination among key organizations
~n the valley was highlighted in Roanoke at Risk. This is
demonstrated within the Drug Council where ~here is growing
support for exploring the possibility of alternative sentencing
for drug-related offenses through a specialized court in the
Valley. Treatment oersonnel who are enthusiastic about the
concept have met with and received support from representatives
of the judiciary, law enforcement and the Commonwealth's
Attorneys.
The Drug Council has seen the need for front-line personnel
(persons delivering services) in each discipline to have a better
understanding of the work of ot~ers who deal with substance
abuse. (For example, it is %mportant that police officers
understand treatment and addiction.) To this end, the Drug
Council provided training in June ~994 for "frontliners" who
work in a disciplinary capacity. Participants were exposed to
prevention, addiction/treatment, and enforcement information and
resources. It is hoped that this training will be the first of
many such workshops.
Another area targeted by the Drug Council concerns the
involvement of the faith community in prevention efforts. In
hopes of educating clergy about the impact of recreational
programming, information, parenting classes, providing space for
12-step groups, and tutoring programs which the ~aith community
can provide, the Prevention committee sponsored a workshop,
"Faith Community in Support of a Drug-Free Valley" in April 1994.
Much enthusiasm was generated and the Prevention Committee is an
the process of following up with workshop participants.
Employers can also play a key role ~n addressing substance abuse
issues in the valley. The economic benefits to employers, in
terms of lncreaseC productivity, lower accident rates and
decreased absenteeism, have motivated some employers to confront
alcohol and other drug abuse (AODA) issues with their employees.
This has benefits whic~ reac~ far beyond economics. The Council
is working closely with employers and Employee assistance
Programs (EAP's) to improve access and effectiveness. In
addition, the Drug'Council hopes to conduct a training session on
"The Drug-Free Workplace" in 1995.
Parents are central to prevention in the lives of youth. Parents
benefit from education regarding 7outh substance abuse, and from
having mytns c~allenged. One effective method of reaching
parents is the PRIDE Parent to Parent ~rogram which was
originally purchased through collaborative funding coordinated by
the Drug Council. This video-based workshop/discussion series is
provided at no charge to individuals in a small group setting.
The Drug Council finds the series to De a valuable tool.
The Drug Council informs and involves the general public. Red
Ribbon Week, which focuses on substance abuse awareness and
prevention, was co-sponsored locally ~Y ~e Drug Council and ~he
Roanoke Area Youth Substance Abuse Coalition (RAYSAC) in 1993 and
[994.
Recognition of individuals who have- made a contribution to
prevention, treatment, or enforcement efforts is another method
of ~nforming the public and encouraging further steps. The Orug
Council regularly recognizes individuals and organizations who
have furthered the goals as outlined in Roanoke at Risk, and
publicizes these recognitions through the Public Information
Committee.
- 3 -
The "101 Things YOU Can Do To Prevent Substance Abuse In The
Roanoke Valley" campaign was developed in an effort to
personalize citizens' responsibility for the mission of the Drug
Council. This campaign will include posters, booklets, and other
media as funds permit. The Drug Council sought and received a
small grant from the Department of Motor Vehicles fcr printing
costs.
In addition to The Drug Council's accomplishments, progress has
been made in the community. Following are some examples of the
community's efforts co a~leviate the drug and alcohol problem ~n
the valley.
Student Assistance Programs (SAP's) have been established in
RoanoKe and RoanoKe County schools, and they are an effective way
of reaching students at risk for addiction, including those who
come from addictive and/or abusive homes and those known to have
Peen involved with alcohol or other drugs. The Drug Council
advocates griority funding for =hese programs at the local level
as program funds have been cut at the state level.
In neighborhoods with a history of high levels of drug use and
trafficking, such as Lincoln Terrace, tremendous progress has
been made. With the establishment of Community Oriented
Policing Effort (COPE) Teams, Roanoke City has effectively
increased residents' support for enforcement and has helped to
build a sense of community and safety in the neighborhood. The
Drug Council has ~upported the efforts put forth by the
leadership at the Roanoke Redevelopment and Housing Authority.
Cocaine Anonymous and Narcotics Anonymous are both active in the
valley, providing 12-step recovery programs to addicts.
First Night, sponsored by Festival in the Park, continues to be a
well-attended event each year, providing an alcohol-free family-
oriented opportunity to celebrate New Year's Eve, traditionally
celebrated with alcohol. The Drug Council celebrates and
supports the success of First Night by having some council
members serve as volunteers during the event.
Proms are another example of celebrations evolving in a healthy
direction. Because of the DUI deaths associated with prom night,
RAYSAC sponsors an annual After Prom Grand F%nale whic.h~
encourages schocls to ..... ~- ~-~
w~= =~ promote schoo±-sanctloned
after-prom parties, and encourages students to attend.
Participating students have the opportunity to win a new truck or
car donated by George Pelton and First Team Auto Mall. The Grand
Finale continues to be successful each year. The Drug Council
recognizes RAYSAC and George Pelton and WROV for their efforts
and generosity.
In the area of treatment, the ALPHA program ks now provided to
select individuals in the aoanoke City Jail tn cooperation with
Blue Ridge Community Services. This is an effective recovery
opportunity for incarcerated individuals. The Drug Council
advocates the expansion of this program to reach more offenders,
and commends the work of jail personnel and Blue Ridge Community
Services.
While much has been accomplished, there ~s more to do. Students
still report that it is considered "cool" to use alcohol and
other drugs. Treatment needs in the Roanoke Valley continue to
exist, particularly for the uninsured; many solutions are
resource-dependent.
The Drug Council applauds the enforcement efforts of all Roanoke
Valley Police Departments. ~uring the eriginal Roanoke at Risk
study, the Drug Strategy Task Force heard testimony from citizens
in Lincoln Terrace who slept in bathtubs %n fear for ~heir lives
because of drug-related violence. Due to intensive efforts from
the Roanoke Redevelopment and Housing Authority and the police
through the Community Oriented Police Enforcement (COPE) teams, a
sense of safety nas been restored in the community. The COPE
Team has been expanded and is aow active in Jamestown and Indian
Village. Drug Abuse Resistance Education (D~E) programs in the
Valley have also had a tremendously positive impact within the
schools and are presently adequately funded. However, the Drug
Council believes attention should be paid to greater funding for
aarcotics investigation.
The Drug Council continues to focus on the broad substance abuse
~ssues in the valley and to take a multi-disciplinary approach to
the solutions. 8y facilitating and advocating for prevention,
treatment, and enforcement resources, the Drug Council hopes to
minimize the negative effects of substance abuse on ~he quality
of life of all the citizens in the valley.
The Drug Council wishes ~o express ~ts appreciation to the City
of Roanoke for the ongoing Community Development Block Grant
funding, and to Roanoke County and the City of Salem for
initiating some monetary support. All these funds make ~he work
of the Drug Council possible.
On ~e following pages, you will find the original
recommendations of Roanoke at Risk (1989) ~n bold print followed
by the current status of these recommendations.
~¥ ,,~_~d___..~=~-- the ~tatus of the Roanoke at Risk
the Drug Council can now move on to address the
and goals:
recommendations,
~ollowing ~ssues
* Greater clergy involvement in prevention efforts
* Frontliners training
* "101 Things" campaign
* Drug-free Workplace training/workshop
- 5
GE~AL RECOMMENDATIONS
1.) RecommendatEon:_
An ongoing, permanent Drug and Alcohol Council composed of
representatives from education, business, government,, civic
organizations, law enforcement, the judiciary and human service
agencies should be established to:
Status:
The Drug Council was established in 2990 by City Manager w.
Robert Herbert and at continues to be active. Roanoke at Risk
was initiated by the city of Roanoke, but has since been expanded
to include Roanoke County, the city of Salem and Botetourt
County. MemDers are appointed Dy the City Manager and represent
the recommended facets of the community. The Drug Council
functions through committees: Executive, Prevention, Treatment,
Enforcement and Public Information. (The Executive Committee is
comprised of the chairs of each of the committees.)
l.a.) Recommendation:
Facilitate co~unication regarding substance
education, enforcement and treatment efforts;
~use
prevention,
Status:
This is an ongoing effort. The Drug Council serves to facilitate
quality communication between prevention, treatment and
enforcement and other agencies. Through their participation on
the Drug Council, memDers are better able to advocate for and
support the efforts of others. The Public Information committee
publicizes the work of those recognized by the Drug Council.
The Drug Council provided training for "frontliners"(service
delivery personnel) in June 1994
[.b.)_Recommendation:
Serve as the impetus for the creation of innovative prevention
programs in the 11 target areas to reduce or eliminate the
detrimental effects of alcohol and other drugs on the citizens of
the Roanoke Valley;
Status:
This is an ongoing effort. In April 2994, the Prevention
Committee's "Faith Community in Support of a Drug-Free Valley~
WorKshop" made an effort to involve area clergy in prevention.
l.c.) Recon~nendation:
Monitor and advise the con~nunity of existing prevention efforts;
Status:
See response to 1. a.
- 6 -
1. d. ) _Reconm~ndation:
Increase the public's awareness of the dangers of irresponsible
use of alcohol and other drugs;
Status:
This is an ongoing effort. Current projects include the "101
Things YOU Can Do To Fight Substance Abuse in the Roanoke Valley"
public recruitment campaign.
1.e.) Recommendation:
Index current research
abuse treatment;
and statistics on successful
substance
Status:
This is resource-dependent, and it is not an on-going focus of
the Drug Council. This need is met and addressed by individual
agencies. Federal data on successful treatment is also
available.
1.f.) Reco~uendation:
Inform human service agencies, schools, treatment professionals
and advocacy qroups of potential resources to assure the funding
necessary to address the prevention and treatment needs of the
Roanoke Valley;
Status:
The Drug Council serves as an informal conduit for sharing
information. At Drug Council and con~ittee meetings, members
frequently share information on available grants and other
resources.
1.g.) Recommendation:
Annually recognize individuals, organizations,
businesses making outstanding contributions in
substance abuse prevention and treatment;
teachers and
the area of
Status:
The Drug Council prefers to recognize individuals and
organizations on a more frequent basis, considering nominations
for recognition on a monthly basis. Each recipient is sent a
letter of commendation signed by the chair. A copy of the letter
is sent to the individual's supervisor or other appropriate
person. Information regarding recognition is released to
appropriate media through the Public Information Committee.
1.h.) Rec~mnendation:
Monitor the status of ~he recommendations cited in this report,
"Roanoke Valley at Risk: A citizens' Report on the Alcohol and
Drug Abuse Issues in the Roanoke Valley of Virginia";
Status:
This report represents the current status of the recommendations
of Roanoke at Risk, as monitored by the Executive Committee of
the Drug Council.
L
[.i.) Reco~,R,~ndation:
Establish a legislative sure--tree to track legislation
relative to substance abuse issues;
Status: ·
A Legislative Co~unittee was formed, however, legislative activity
was considered inappropriate for a body funded by a federal grant
source (Co,unity Development Block Grant). Although the Drug
Council does not aggressively lobby, it does voice its support
for various issues. Judge Philip Trompeter, Chair, recently
testified before the Virginia Commission on Youth on behalf of
the Drug Council about the importance of prevention and early
intervention services. Conunittee volunteers also monitor and
report the status of pertinent Legislative activity on a regular
basis.
1.j.) Rec~%endation:
Disseminate information to the public on
regarding available resources, "anti-drug"
~nfluences at work in our co~nn~ity; and
an established basis
activities and other
Status:
The Drug Council's Public Information Com/nittee has been
established, and is an ongoing effort. The Public Information
Committee brought media focus to critical issues such as the more
potent high-grade heroin that began to appear in the Roanoke area
an 1994. After extensive media attention, treatment personnel
reported that the presence of this Type of heroin declined
dramatically.
In October 1993 and 1994, the Drug Council along with the Roanoke
Area Youth Substance Abuse Coalition (RAYSAC) co-sponsored Red
Ribbon Week. Last year, activities included a press conference
during which the Roanoke Star was turned red to honor the week.
This year's press conference centered around the children of the
"Just Say No" Club at Lincoln Terrace reclaiming their
playground. RAYSAC along with the Department of Motor Vehicles
also sponsored a contest in the area schools. A $1000 prize was
awarded to the school that had the most comprehensive programs on
substance abuse during the week.
The Drug Council developed and published posters and booklets
which list "101 Things YOU Can Do To Fight Substance Abuse in the
Roanoke Valley". It is aoped that the material will De used to~
initiate activities that encourage a drug-free lifestyle.
The Drug Council developed a Speakers Bureau. It is hoped that a
greater awareness of substance abuse issues and the Drug Council
will be developed in the community through the Speakers Bureau.
A wide variety of topics are offered including substance abuse
prevention, various treatment strategies, drug
enforcement/investigation, and family law issues.
1. k. ) Rec~,,,~ndation:
Identify funding sources and qualifying agencies and assist in
procuring required funding.
Status:
Please see l(f) above, however, funding for Drug ~Council
activities has been procured.
A grant from the Department of Motor Vehicles was received by the
Drug Council for assistance with publication of the materials
mentioned above (1.j.).
Financial contributions for the Drug Council were received from
the City of Roanoke, Roanoke County, and the City of Salem during
FY93-94.
In addition, funding available to other agencies is often
discussed at Drug Council meetings.
2.) Recommendation:
Staff should be assigned full-time to coordinate substance abuse
prevention and treatment activities and provide technical
assistance to the council.
The 'task Force rec~ends that the City convene the council and
~mnediately begin developing strategies to utilize existing
resources and seek ~otential new ffunding sources to support this
~osition. The Task Force c~nds the City for sulmnitting a
recent grant application to the Robert Wood Johnson Foundation,
which would have provided funding for this staff position.
Although Roanoke's co~Drehensive application was not selected for
funding, the city is encouraged to pursue other public and
private grant sources.
Status:
Part-time contractual staffing has been secured through the city
of Roanoke's Community Development Block Grant ICDBG) funds.
However, since CDBG funds are generally intended to start
initiatives not fund them on a long-term basis, the continuance
of primary funding from Roanoke City is in question.
3.) Recommendation:
A coordinated effort should be made to strenqthen prevention,
education, law enforcement and treatment efforts to successfully
deal with drug abuse in the Roanoke Valley. Every effort should
be made to use public and private funds wisely ~n a balanced
approach so that no one area is funded to the exclusion of
others.
Status:
Drug Council members nave observed that there is a remarkable
degree of cooperation Detween representatives of the prevention,
treatment, and enforcement disciplines across jurisdictional
lines in the Roanoke Valley. This is due in iarge part to
participation on the Drug Council. An example of the cooperation
~s the council's formal support for the concept of a Drug Court
(a pilot program which would facilitate treatment of drug
offenders) in this area.
4.) Recommendation:
Ail organizations - including Total Action Against Poverty, the
Roanoke Neighborhood Partnership, Blue Ridge Coz,.uUnity Services,
Roanoke Valley Parks and Recreation Departments, and the Roanoke
Redevelopment & ~ousing Authority - responsible for building
strong community organizations are encouraged to strengthen and
coordinate their .efforts within the C~muUnities directly and
adversely affected bF the presence of drug trafficking.
4.a.) Total Action Against Poverty and the Roanoke Neighborhood
Partnership should intensify efforts to build strong neighborhood
organizations, crime watch groups and business coalitions.
4.b.} Blue Ridge Co~nunity Services should develop local
prevention programs.
4.c.) Valley Oepartments of ParEs and Recreation should
encourage local recreational clubs.
Status:
.There is strong commitment to community organizations in the
valley. The Prevention Committee developed, produced and
published a Substance Abuse Prevention Resource Guide which
highlights the ongoing and vigorous prevention programs in the
Roanoke Valley.
The City of Roanoke,
initiated numerous
Recommendation 5)
Roanoke County, and
activities for
the City of Salem have
youth. (Please see
4.d.) Reco..,~ndation:
The Roanoke Redevelopment & Housing Authority should
strong local resident organizations within local
conm~lnities to encourage drug-free living conditions.
promote
housing
Status:
The Drug Council held a meeting with Housing Authority residents,
and the Drug Council intends to continue the dialogue. The~
director of the Roanoke Redevelopment and Housing Authority
serves on the Drug Council.
The Drug Council nas noted significant commitment by the Roanoke
Redevelopment and Housing Authority which resulted in several
housing developments organizing resident councils dedicated to
providing recreational opportunities and to "taking back their
neighborhoods". These resident councils have strong working
partnerships with Blue Ridge Community Services, the Housing
Authority, COPE teams and other community agencies. The officers
of the individual resident councils have joined together to form
a joint resident council to address Authority issues.
resident council is a recipient of the Governor's
Volunteering Excellence (GAVE) for 1994.
This joint
Award for
The Roanoke Redevelopment and Housing Authority now has a
Resident Initiatives Department to coordinate and facilitate
community resources to help improve the lives of the residents.
The Housing Authority operates about 50 programs that benefit
their residents. Their newest programs include Youth Clubs that
offer supervised activities for youth and are operated at
Lansdowne and Jamestown in conjunction with Prevention Plus/BRCS,
and Parent Resource Centers at Hurt Park and Lincoln Terrace.
The latter helps raise parents' awareness of their children's
educational needs and serves as a catalyst for parents to further
their own educations, either through schools or job training
programs.
5.) Recommendation:
Agencies, organizations and religious congregations providing or
having the capacity to provide recreational facilities and
pro~r~ing should work cooperatively to expand public
opportunities for accessible and affordable recreation.
Status:
Although the substance abuse problem crosses socio-economic
Lines, the target populations of Community Development Block
Grants (CDBGs) are those in economically disadvantaged areas. As
a result, the Drug Council finds that many positive steps have
been taken in these areas to provide recreational opportunities.
Programs and activities have been started by agencies and
organizations which are now being administered by Roanoke City.
Examples of the city's Parks and Recreation programs [nclude
"Stars Come Out At Night", "Adventures in the Park", "Midnight
Basketball", and the summer pool parties. The city's Community
Education department is in the process of expanding its popular
after-school enrichment program "Adventure for Kids" to two
additional school sites in January 1995.
In Roanoke County, the former Administration Building has been
converted to include a Teen Center. The County Parks and
Recreation Department invested much energy in the planning of the
Center which is now open and a promising recreational alternative
for youth. While they will actively market the center in the
Roanoke County School System, it will be open to teenagers from
all jurisdictions. This is a good example of the community's
commitment to providing safe , positive, and fun activities in a
drug-free environment.
Religious congregations are beginning to recognize the needs
some low-income communities, and they are encouraged to continue
to reach out and to be responsive to requests. The Drug Council
is seeking to draw the fait~ community into the prevention
effort. Judge Trompeter addressed the Roanoke Valley Ministers
The Drug Council has observed many positive changes. The city
goes to great lengths ~o prevent alcohol abuse at city-sponsored
events, including limiting two alcoholic drinks per person and
providing server responsibility training. There appears to be
less emphasis on the consumption and availability of beer and
wine. Numerous controls have been enacted.
Positive steps have also been taken by other agencies. First
Night Roanoke, sponsored by Roanoke's Festival In the Park, has
been a very successful alcohol-free event for the past three
years.
During the Thanksgiving to Christmas holiday season, PSA's by the
local law enforcement community were aired. Other positive steps
have been taken, such as taxi rides provided by a local law firm
to intoxicated individuals.
9.) Recommendation:
The permanent ongoing Drug Co~mmission and staff should continue
to review the J~upact of poverty, including childcare and
preschool opportunities, decent affordable housing and adequate
traininq and employment opportunities, in order to initiate
positive chanqes through the following avenues:
9.a.) The Fifth District Emplolanent and Training Consortium,
Roanoke City Schools, Roanoke County Schools, Salem schools,
Total Action Against Poverty, Virginia Western C~m..~n~t¥ College
and the Virginia Employment C~,u~ission should propose, monitor
and advocate for education (pre-school through post-secondary)
employment and skills training opportunities for people who are
at high risk for trafficking in illegal drugs.
Status:
The Drug Council commends the new Juvenile Drug Dealers Program
in the 23rd Judicial District Court Service Unit for youthful
offenders, which is the only one of its kind in the state. The
Drug Council also commends current efforts toward the
establishment of a Drug Court which would consider alternative
sentencing for adult offenders.
9.b.) Recommendation:
The Roanoke Redevelopment & 8ousing Authority and the Valley
governments should explore giving priority to providing decent,
affordable housing for the Valle¥'s economically disadvantaged
families.
Status:
In accordance with guidelines established by the U.S. Department
of Housing and Urban Development, the City of Roanoke developed
and endorsed a strategy to provide decent housing and provide
suitable living conditions for individuals, families, those with
special needs, and the homeless. · The Comprehensive Housing
Affordability strategy (CHAS), adopted by the Roanoke City
Council in 1993, includes a five-year plan and an annual plan.
Conference in Dece~%ber 1994. The Prevention Committee sponsored
a "Faith Community in Support of a Drug-Free Valley" Workshop on
April 28, 1994. They are now following up by making personal
calls on selected churches and offering the "Parent to Parent"
training and promoting church sponsored "Fifth Quarter" parties
(drug-free post football game parties).
The Roanoke Redevelopment & Housing Authority has provided a wide
variety of recreational and self-esteem programming directed at
reducing substance abuse and have funded a substance abuse
counselor through the Drug Elimination Grant program.
6.) Reco~mendation:
A c~m,ittee comprised of representatives from Blue Ridge
Community Services, area shelters, and the City Manager's Follow-
up Task Force on Homelessness should develop a referral system to
provide substance abuse prevention and treatn~nt services for
homeless persons residing in emergency and transitional services.
Status:
No committee has been formed, although through a contract with
Total Action Against Poverty (TAP), Blue Ridge Community Services
provided substance abuse education and referral programs until
funding was exhausted in July 1994.
Area shelters like the Rescue Mission and Salvation Army provide
some prevention and treatment programs. Referrals are made to
Blue Ridge Community Services and other appropriate recovery
programs.
7.~ Reco~u.endation:
The AIDS Council of Western Virginia and the Valley Health
Departments should coordinate educational programs for all age
groups on the relationships between illicit drug abuse and
Acquired Immune Deficiency s~ndro~e, and sexually transmitted
diseases.
Status:
Through a contract with the AIDS Council of Western Virginia,Blue
Ridge Community Services provides outreach services to African-
American women at risk of HIV infection. Blue Ridge Community
Services and Planned Parenthood of the Blue Ridge, in
partnership, provide prevention and education services to school~
age children. The aim is to prevent sexual activity among youth.
COHORT £s a new organization which provides prevention
information and education to individuals ~n areas found to have
high rates of Sexually Transmitted Diseases(STD's).
8.) Recommendation:
The City of Roanoke
related to alcohol
events.
is encouraged to carefully assess its
sales and consu~ption at City-sponsored
Status:
13
The priorities include encouraging efforts to address local
housing needs regionally, encourage new homeownership, repair and
maintenance of owner-occupied housing, rent subsidies, shelter
services, homeless prevention, and housing for persons with
special needs including those chemically dependent. The strategy
identifies specific activities to meet each goal. Many area
agencies serving economically disadvantaged families were
involved in the development of the CHAS.
Roanoke City has also received federal HOME funds which are used
for a variety of projects positively impacting this
recommendation.
The Roanoke Redevelopment and Housing Authority (RRHA) currently
operates 1487 units of low-rent public housing and 1335 units
under Section 8 programs. Combined, these programs provide
affordable housing to approximately 6590 residents of Roanoke.
It also plans and implements new initiatives which address this
recommendation.
The Roanoke Regional Housing Network has been established since
the publication of Roanoke at Risk. This organization works on a
regional basis to make decent affordable housing a priority
valley-wide.
While it is important to concentrate services at times, Section 8
housing offers families the opportunity to remain in their own
neighborhood while receiving assistance with rent. The Drug
Council reminds the community not to overlook the economically
disadvantaged people who are not residents of the Authority.
Habitat for Humanity continues to build affordable houses in
partnership with low-income people in the area.
9.c.) Rec~,,,~ndation:
The ongoing permanent drug commission, working in cooperation
with the State Department of Corrections and the State Department
of Youth Services, should pursue the development of employment
and skills training programs for both the alcohol and drug
abusing young and older adults who are within the criminal
justice systems.
Status:
Advocacy services are
Criminal Justice System.
provided to those coming out of the
The Drug Council supported Department of Corrections efforts to
establish a halfway house in the area. Unfortunately, these
efforts failed.
The ALPHA program in the Roanoke City Jail works with adult male
offenders toward recovery and self-sufficiency. This is an
effective program provided to a small percentage of the jail
population. The Drug Council is in favor of its expansion.
Blue Ridge Community Services has assigned staff to improve the
vocational and employment skills of treatment program graduates.
Roanoke City Juvenile Detention Home in staff estimate that 85-
90% of their population is alcohol and other drug abusing or
dependent upon entering the facility ~per screening and
assessment by the new certified substance abuse counselor on
staff). There is a high correlation between the crimes committed
and the substance abuse of the offenders. The facility provides
substance abuse prevention/education and life skills training to
the population and sees positive effects.
The services of a certified substance abuse counselor in the
Roanoke City Court Service Unit is presently contracted for
through Blue Ridge Community Services. Although the services
provided through the contract are invaluable, there are
limitations to not having a full-time staff member available.
Roanoke County and Salem have their own substance abuse counselor
on staff.
10.) Recommendation:
The decriminalization of marijuana and other gateway drugs is not
considered Dy the Task Force to be a viable means of addressing
this c~mmunit¥'s problems related to alcohol and other drugs.
Status:
The Drug Council has not changed its position on
However, it recognizes the value of public debate.
legalization.
- 15 -
PREVENTION RECOMMENDATIONS
1.) Recomendation:
In the area of education, the Roanoke Valley School Boards and
administrations are encouraged to revise and update the substance
abuse curriculum and progr~m~ on a continuing basis. It is
rec~,a,ended that the PR/DE survey be conducted every four years
to assess student attitudes toward alcohol and other drugs.
Status:
Roanoke City Schools conducted PRIDE Surveys in 1988 and 1993.
Over 50% of the student population is at poverty level or below
(up from 40% when the original report was written.)
Roanoke County Schools have not conducted the PRIDE Survey since
1988.
City of Salem SchOols have not conducted the survey.
The Drug Council has grave concerns regarding what appears to be
a iow priority given to teaching the substance abuse curriculum
tn all three districts.
2.) Reconm~ndation:
A multi-discipline team should be developed under the auspices of
the Juvenile and Domestic Relations Court to identify elementary,
school aged truancy-program children using the U.S. Department of
Education high risk profile.
Status:
Since the publication of the original report =he Comprehensive
Services Act for Families and Children has been passed by the
General Assembly and all valley jurisdictions have set up Family
Assessment and Planning Teams, pursuant to the law.
3.} Reconmmendation:
The School Boards and administrations are encouraged to give
priority to comprehensive counseling programs when establishing
system wide goals and objectives. Emphasis should be placed on
"social counseling" to give students an opportunity to obtain
professional assistance with problem solving and difficult
personal situations. The Task Force reco~nends that a school~
policy on drug issues (including a "strong arm of compassion" for
students seeking help) should be implemented. Student Assistance
Programs should be established to provide early intervention for
those students who may need assistance with alcohol and drug
concerns.
Status:
The Roanoke City ScHool Board Adopted an alcohol and other drug
abuse (AODAI school policy in 1989, and has implemented a Student
Assistance Program (SAP) with five SAP Counselors to serve two
high schools and six middle schools. However, a cut in federal
- 16 -
Drug Free Schools Act funds resulted in one SAP position being
cut for the 1994-95 school year. No local funds were allocated
for this program.
The Roanoke County School Board established an AODA school policy
in 1988, and has implemented a SAP in four high schools and eight
middle schools. The substance abuse curriculums for elementary
and secondary schools were updated in 1993 and 1992,
respectively. Federal Drug Free Schools Act funds were cut,
however, they were supplemented with local dollars so that no SAP
counselors were lost.
Salem City schools does not have a Student Assistance Program.
The guidance and counseling programs in all three districts are
strong at the elementary level, Dut class scheduling and
college preparation services take priority on the secondary
level.
4.) Recon~aendation:
The DARE curriculum and similar programs, such as those offered
through the Mental Health Association of Roanoke Valley, Blue
Ridqe Community Services 'and the Lions Club of Virginia, should
be targeted to children before they reach the fifth grade.
It should be noted that both the PRIDE survey and the testimony
of youth at the Task Force-sponsored meetings suggests that
s~,hs%ance abuse education should be stressed in the primary grade
levels.
Status:
Roanoke City currently has 4 Drug Abuse Resistance Education
(DARE) officers and 10 Student Resource Officers (SRO's) at the
high school level. Roanoke County currently has 4 DARE Officers
and no student Resource officers (SRO's) at the high school
level. City of Salem currently has 4 DARE officers and no student
Resource officers (SRO's) at the high school level, however, 2
DARE officers double as SRO's.
The City of Salem sponsors an award-winning DARE Camp at Camp on
the Craig. Every rising seventh grader in the City of Salem has
the opportunity to attend the camp for a week. The City of
Roanoke operated a DARE Day Camp for two years and this year
sponsored it's first full-fledged DARE overnight camp for rising
sixth graders. Roanoke County is in the process of working on
Camp Roanoke.
5.) Recommendation:
In the area of delinquency, the Task Force supports the efforts
of the coUrt service units to hire full-time substance abuse
counselors to ~dentify, assess and intervene with youth
experiencing problems with the law and where alcohol and other
drugs are involved.
- 17 -
Status:
Currently one full-time position exists for Roanoke County and
Salem Courts. The program is understaffed. Due to a lack of
resources several proposals by Blue Ridge Community Services and
RoanoKe City Court Services seeking funds for a substance abuse
counselor in Roanoke City Courts have not been funded.
Roanoke City Juvenile Detention Home in Coyner Springs has one
Certified Substance Abuse Counselor, but more are needed.
6.) Recommendation:
Support groups should be developed, or continued, for children of
substance abusers and for children who are victims of sexual,
physical or emotional abuse. The impact of alcohol and drug abuse
on family ~ehavior patterns and ~ersonal development is
significant. Many instances of abuse are caused by, or made worse
by, the use/abuse of alcohol or other drugs by the abuser.
Status:
Support groups for a variety of needs and topics are conducted by
Student Assistance Counselors and/or Blue Ridge Community
Services (BRCS) Prevention Plus staff at elementary, middle and
high schools in Roanoke City and Roanoke County. The need
currently exceeds the available resources leaving some students
at each level unserved. BRCS also provides training of faculties
and students in conflict mediation and provides a variety of life
skills workshop~.
A1-Ateen meetings are available through the local chapter of the
Father Martin program which is a substance abuse treatment center
based in Havre de Grace, Maryland.
7.) Reco~,,endation:
Parenting classes should be developed for all parents of children
and youth. These classes should be affordable and offered within
our neighborhoods.
Status:
Several organizations including Greenvale Nursery, Roanoke City
Department of Social Services, religious congregations, and the
Parents Place of the YMCA have offered general parenting classes
since the publication of Roanoke at Risk.
The Drug Council's Prevention Committee and RAYSAC were
~nstrumental in forming a coalition to purchase a parenting
curriculum addressing alcohol and other drug abuse called PRIDE
Parent =o Parent. Training was offered to 16 community members
in 1991. This program is currently being provided through the
local PTA's.
Another parenting class, the "Nurturing Program" is offered in
various neighborhoods twice a year. Roanoke City Community
Education, the Parents Place of the YMCA, and Roanoke City Public
Schools co-sponsor The classes which have the component for
children four to twelve years of age. The goal of the "Nurturing
Program" is to offer a high quality parenting curriculum while
taking the hassles out of attending a class by providing
incentives for participation. The provision of transportation,
child care, dinner, and door prizes appears to favorably impact
participation. Trainers have limited attendance to 20 parents
and their children for each session, all of which have Deen full
with waiting lists.
8.) Recommendation:
Programs should be developed to assist parents and younq ~eople
to plan and implement methods wi. thin the family concerning
driving privileges and obligations, associated alcohol-related
driving and crashes. Representatives from the court system, the
Department of Motor Vehicles and the Roanoke Valley school
systems are encouraged to focus attention on this need.
Status:
RAYSAC and Virginia Department Of Transportation Traffic Safety
Division have conducted several public meetings with citizens and
local legislators to review these issues as they relate to
potential legislation and community advocacy. This work
facilitated the passage of state legislation regarding stiffer
penalties and the lowering of the legal Blood Alcohol Level
(BAC).The "Abuse and Lose" legislation has been state law since
£990.
Driver's license ceremonies, developed by Judge Philip Trompeter
and adopted by various members of the judiciary, continue to
provide a powerful forum for education of young people receiving
their licenses and their parents. This presentation focuses on
the differences in driving patterns of young people (less than 25
years old) and adults and explains how risk factors compound when
young people drink and drive. His presentation defines driving as
a privilege and urges parents to use their teenager's drivers
license as a reward for responsible behavior, rather than an
automatic right.
RAYSAC has conducted five annual After Prom Grand Finale Events
which promote school-sanctioned After Prom Parties and provide
incentives and rewards to young people for remaining AOD-free on
Prom night. This event has grown from six participating schools
to twenty-eight.
"First Night Roanoke" has held an annual alcohol and drug-free
celebration in downtown Roanoke on New Year's Eve since 1991,
which has gotten more popular each year.'
9.) Rec~.endation:
The Task Force encourages e~ployers in
implement employee assistance programs.
the Roanoke Valley to
Status:
- 19 -
One of the Drug Council's stated current goals is to sponsor a
seminar focused on drug-free workplace issues. In laying the
groundwork for this event, the Treatment Committee found that
meeting and working with small groups of employers and Employee
Assistance Programs (EAP's) was a more effective method (than
holding a seminar) for working toward the goal of advocating for
drug-free workplaces. Several 'interesting issues have been
raised in these discussions, including questions regarding random
drug testing in ~he public sector, and the level of public
awareness of EAP's.
Several good employee assistance programs exist in the Valley.
Norfolk Southern's Drug and Alcohol Rehabilitative Services
(DARS) Program is an excellent example. Norfolk Southern
recognizes the economic benefit it receives from addressing
addiction issues with its employees.
Plans are also underway to approach some of the valley's
employers to provide workplace incentives for the employees to
attend PRIDE Parent to Parent workshops.
10.) Recommendation:
Every citizen in our co~unity should set a healthy, drug-free
example for our children and youth. Modeling appropriate
behavior is the most effective means to achieving desirable drug-
free behavior in children.
Status:
The PRIDE Parent to Parent program, co-sponsored by RAYSAC and
the Roanoke Valley Drug & Alcohol Abuse Council, stresses the
importance and value of positive role modeling by parents and
other caring adults. BRCS Prevention Plus has partnered with Big
Brothers/Big Sisters of the Roanoke Valley to conduct a "Buddies
Program" which pairs screened adult role models with small groups
of high risk children for recreational and learning experiences.
RAYSAC continues to cosponsor a variety of youth-focused events
and provides adult chaperones. The COPE Teams and DARE Officers
provide children with connections to caring, positive
"enforcement" role models.
Roanoke City and County schools have worked hard to develop
partnerships with businesses to provide mentors and role models
To young people participating in targeted school programs.
The Roanoke Regional Chamber of Commerce's Roanoke Valley 2000,
Goal 6 Committee__(addressing making our schools free from
violence and drugs) is among several other groups wrestling with
the complexities of drawing from the valuable resources of the
business community for mentors and role models.
The Roanoke Redevelopment and Housing Authority contracts with
Blue Ridge Community Services, Prevention Plus to operate youth
clubs which provide quality after-school, Saturday, and summer
activities at two housing developments.
- 20 -
~NFORCF~NT RECO~4ENDATIONS
4
1. ) Recommendation:
Local governments and elected state and federal lawmakers should
actively seek a change in =he policy which directs the assets
seized by local law enforc~nt officials during drug ~aids.
Assets seized by local law enforcement officials during drug
raids should be redirected back to the locality where they were
seized.
Under current law, seized assets are turned over to the
State Literacy Fund. It appears that the localities,
particularly Roanoke City, need these funds to offset the expense
associated with drug enforcement. The return of assets to the
localities will reduce the citizens' financial liability. The
success of local Jaw enforc~nt £nitiatives is due to
enforcement's ability to obtain "buy" money. Whereas the illegal
side has access to large sums, the legal side does not have the
financial resources. The redirection of seized assets would
enhance the local drug enforc~nt efforts.
Status:
This recon~endation has been accomplished with a change in the
seized assets forfeiture law.
2.) Recommendation:
Roanoke Valley governments are encouraged to raise and allocate
federal, state and local funds for: (1) ongoing training of
police officers on illegal drug enforcement issues, and (2)
resources needed for undercover drug investigations, i.e., "buy
~oneyIl.
Financial resources will be nc--~ed to continue the
enforcement of the drug laws. 0rug enforcement is a long-term,
costly process. The success of taw enforcement efforts against
drug trafficking extends beyond the specialists, co~only
referred to as "vice", to all law enforcement personnel.
The Federal Asset Sharing Program which was an economic
boost to local drug enforcement, terminated October 1, 1989.
without the Federal Asset Sharing Program, other funding sources
for local drug enforcement will be pcc~ed. Local governments
must actively seek, procure and quickly allocate available funds
for drug enforcement, includ~,g opportunities for all officers to
obtain training.
Status:
This objective is Deing met on an ongoing Dasis. Ongoing
interdiction education is provided to Roanoke Valley ~ine-level
personnel.
The Drug Council believes attention should be paid to greater
funding for narcotics investigation.
21 -
3.) Recommendation:
Police Departments should continue to work with local community
and neighborhood groups on a regular basis to build the ongoing
support needed for effective police and c~mnunity cooperation.
Status:
The COPE Team has been hugely successful in establishing
community support for law enforcement in its jurisdiction. This
has been beneficial to residents and enforcement efforts alike.
The number of calls for basic service in Lincoln Terrace dropped
by 56% during the period between August 1 and October 31, ~991
(when compared to the same period in 1990).
The ~ask Force-sponsored public hearings played a large role in
building the kind of support between the neighborhoods and the
Police Department that made "Operation Caribbean Sunset" a large
and popular success.
The above effort continues. The Drug Council intends to continue
the dialogue which began with the public hearings and is being
maintained with neighborhood residents.
Local law enforcement agencies should evaluate the potential
benefits of becoming involved in community based policing
programs.
4.) Recommendation:
Local police departments should continue the successful intra-
jurisdictional cooperation with local, state and federal law
enforcement agencies, including the Drug RnForcement Agency, FBI,
ERS, and I~nigration and Naturalization Service.
Status:
This objective is being met on a continual basis. Ail area
enforcement agencies participate in the Drug Enforcement Agency
(DEA) multi-jurisdictional drug investigation task force. They
also cooperate in a multitude of other ways.
5.) Recommendation:
Local School Boards and administrations are encouraged to address
the responsibilities of school staff in the school systems' drug
pelicy. Teachers, administrators and support staff should be~
made aware of their responsibility to address students' drug-
related concerns when the educator is made aware of such
concerns.
Status:
The Drug Council's "Frontliners" training in June i994 provided
addiction and treatment information to persons identified as
being in a disciplinary position and provided an opportunity for
meaningful dialogue between school and law enforcement
personnel. The Treatment and Enforcement Committees of the Drug
22
Council hope to combine efforts once again to sponsor another
Frontliners training in 1995.
The Drug Council recommends that the Roanoke Valley School Boards
become involved in a coordinated effort to publicize the drug-
free school zones in the community.
6.) Recommendation:
The visibility and presence of security personnel
increased in and around the City's two high schools.
should be
Status:
This objective has been met. The School Resource Officer (SRO)
program is quite successful in providing not only security and
education, but also mentoring and friendship. The SROs serve as
much-needed positive role models.
7.) Recon~aendation:
Valley Police Departments should continue efforts to recruit and
hire qualified minority officers and develop a long-term strateg~
to increase minority representation in the department to reflect
· the minority representation in the coca. unity.
The Task Force recognizes that the Roanoke City Police Department
initiated pl~n~ to recruit and hire qualified minority officers.
The Department is encouraged to develop new recruitment
strategies.
Status:
Ail area police departments have been making efforts to create a
more diverse workforce. Roanoke City has been the most
aggressive and successful with meeting this objective.
8. ) Recomaendation:
~e ongoing Drug and Alcohol Abuse Council should work in
cooperation with the Roanoke Regional chamber of Cu, umerce and
other business organizations to increase the business community's
awareness of the economic system related to the illegal drug
culture.
Legitimate businesses and their employees should be educated on
the economic system related to the illegal drug culture. Lower
level drug dealers will frequently accept televisions, sound
systems and other merchandise ~n lieu of cash. The merchandise
is often stolen frem local businesses and individuals.
Status:
The Drug Council is addressing the Dusiness community regarding
the positive effects of addressing substance abuse issues among
employees. The costs to employers of addicted and/or abusing
employees are great: lost time, productivity, accidents, etc.,
yet many employers and co-workers do not feel equipped to
confront the problem. The Drug Council is currently working with
23
area employers and Employee Assistance Plans (EAP) through its
Treatment Committee.
In addressing the issue of stolen property, there are crime
prevention officers on area police departments; however, the
expansion of these positions to a ,more effective level of
intervention is resource-dependent.
The Roanoke Regional Chamber of Commerce's Roanoke Valley 2000
is addressing the ~ssue of drugs and viote~e in the schools and
is working with business people in the valley on this project.
Several Drug Council members are involved in Roanoke Valley 2000.
9.) Recommendation:
The guidelines for the sentencing of individuals convicted of
drug-related offenses should ~e carefully examined.
Recommendations should be made to the appropriate elected
officials regarding the establishment of new sentencing
guidelines.
Status:
This objective has been achieved at state and federal levels.
At the present time there is a group studying the possible
establishment of a Drug Court (alternative sentencing for drug
related offenses through a specialized court). Judge Diane
Strickland is spearheading this effort.
10.) Recon~endation:
An examination of probation and parole policies in the State
Department of Corrections and the State Department of Youth
Services concerning drug-related convictions should be conducted
by the appropriate local and state personnel.
There should be consistency throughout the criminal system,
including probation and parole. The probation and parole
policies in the State Department of Corrections and the State
Department of Youth Services should be thoroughly and fairly
assessed.
Status:
Governor George Allen has appointed a 32-member blue ribbon panel
to study probation and the possible abolition of parole in~
Virginia. The Drug Council notes that no police chief or officer
was included on the panel.
- 24
TREATMENT RECOmmENDATIONS
SPECIAL N~S AND ~f~ICAL ISSI;ES
Many of the recommendations in the area of treatment made by the
are dependent upon securing substantial
of an ongoing nature.
not been achieved due to the
original Task Force
financial resources
recommendations have
When thes=
inability tu
secure such resources, this report will indicate that "Thu
recommendation is resource dependent."
1.) Recommendation:
A publicly-supported treatment facility providing affordable
residential thera~f for adolescents with substance abuse problems
should be established in the Roanoke Valley.
The Task Force found a lack of affordable residential treatment
bed spaces for adolescents. Private for-profit treatment
facilities and therapists are available in the Roanoke area to
treat adolescents; however, costs are prohibitive for the
uninsured, unemployed, or un~eremplo~ fA~lies. While private
facilities may provide indigent bed space, these scholarship beds
are limited in availability. Federal, state, local and private
resources should be allocated for this facility.
Status:
Through City of Roanoke CDBG funding, funds for detoxification
and stabilization for adolescents were offered for City
adolescents.
2.) Recommendation:
t~ne Task Force advocates a 20% increase in the number of indigent
bed spaces available to adolescents in private facilities.
Status:
Blue Ridge Community Services obtained funding through a
community Development Block Grant to provide free inpatient drug
treatment to indigent adolescents who qualify. Five individuals
received treatment through this program. A Total of $28,712 was
spent between June 1992 and June 1994.
The state has lost several private providers of residential
treatment services for adolescents.
3) Reco~m,~ndation:
rJocal public and private substance abuse treatment providers
should work cooperatively to develop a long-term aftercare
program for recovering adolescents. This ~rogram should
encourage family involvement and support and include career
development and contact with peers.
- 25 -
~le to the impulsive characteristic of adolescents, it is
imperative that a long-term structured, comprehensive aftercare
~rogram be developed if the goal of sobriety without relapse is
to be achieved. The Tack Force reco,,,~nds that planning for such
a program begin within the next 12 months.
Status:
Aftercare is provided through Mt. Regis
Ridge Community Services New Directions.
Changes and through Blue
4.) Recommendation:
An affordable adult residential treatment
that is holistic in its approach should
predominantly minority community.
and aftercare program
be established in a
Status:
Blue Ridge Community Services tried to establish such a program
(Hegira House/ Andrews Road) but was unsuccessful largely due to
resident opposition to re-zoning. BRC$ continues to seek an
appropriate location for this valuable service.
5.) Recoma~ndation:
Transitional shelter providers, in cooperation with Alcoholics
Anonymous and Al-Anon, are encouraged to provide a support system
similar to Al-Anon for the families of homeless persons with
substance abuse problems in transitional shelters.
Status:
Alcoholics Anonymous meetings are available to residents of TAP's
Transitional Living Center. The Rescue Mission has a men's
recovery program that utilizes a modified 12-step program.
Although the Salvation Army does not have a substance abuse
program, they do have the Men's Lodge which is a program that
encourages a drug and alcohol-free lifestyle.
6.) Reco~m,~ndation:
In regards to clients with special needs, local
facilities and practitioners are encouraged to :
treatment
6.a.) Work cooperatively to design and h,,~lement an independent
Living skills curriculum for women with substance abuse problems.
This curriculum should include self-esteem building, development
of a support network, vocational training, job referral and~
~nstruction in preparing and adhering to a budget.
6.b.) Allow mothers in court-stipulated treatment to maintain an
appropriate level of contact with their children.
Parenting skills training should be incorporated as part of the
treatment plan for appropriate clients. Courts, working through
social service agencies, probation and parole, and treatment
facilities should permit and monitor regularly scheduled visits.
Women who are working towards regaining custody or reuniting with
26
their children are generally
participate in their treatment.
6.c.) Hire and retain staff who
ethnic issues.
more motivated to actively
are sensitive to cultural and
6.d.) Provide female clients with access to counseling that
addresses the issues of sexual victimization and/ or physical
abuse.
Statistics indicate that women with substance ab~.e pr. oblems th.~e
physically abusive sltu~_tlons.. Tr.e.a.tmen= ..... :_ ~=--- ~ ......
cooperatively with local agencies tnat speclallz~ .cl~ u~=~= ~.o~=u~
are to initiate such counseling ~.w,~diately.
Status:
Project LINK established by four agencies (Blue Ridge Community
Services, the Virginia Cooperative Extension Service, the
Departments of social Services, and Departments of Health) and
operated by Blue Ridge Community Services is dedicated to
perinatal substance abusing women and their infants and children
up to 2 years old. Through the program, women who are at risk for
using or wno are already using drugs can avail themselves of
critical services such as detoxification, prenatal care, and
counseling. This project addresses the majority of the
recommendations in this section.
7.) Recommendation:
Representatives of area treatment centers
Anonymous should develop a support targeted at
abusers similar to AA.
and Alcoholics
prescription drug
The Task Force believes that this program should also stress
family involvement. Both the patient and the family need to
understand the nature of prescription drug abuse and addiction in
order for treatment to be effective.
Status:
Prescription drug abusers are eligible for services from Blue
Ridge Community Services on the same basis as other people with
addictive disorders. Narcotics Anonymous (NA) is also available
to such persons.
8.) Recommendation: . · ·
Physicians and pha~.uac~sts should be al~=to~_warnl~n~,,sl=g~
........ and abuse of prescrl~eu u~.~. ~.,~ ?~
OZ l~rpro~ ~
encouraged to wa.rn patients of t~e _pote~tlal}y _a~d~ctlv~
..... = --m=----S beln- -rescribed. Tne ~oanoKe Acauemy oI
chapter, should pr~O ' · .
routine mailings, brochures and at meetings and seminars.
- 27 -
Stalls:
No action has been taken by the Drug Council on this
recommendation. However, there has been more publicity about
prescription drug abuse.
9.) Recomendation:
The Roanoke Academy of Medicine and the Roanoke Academ~ of
Medicine Auxiliary are encouraged to implement a program designed
to expand the network of medical professionals willing to donate
their time and services to provide health care for the homeless
population.
The health care needs of homeless persons are compounded when
substance abuse is also a factor. Current demands of the Roanoke
City Health Department and Free Clinic limit the number of
persons served and the range of services that can be provided to
the homeless and those who are at risk of becoming homeless.
Status:
The Drug Council knows of no action on this recommendation.
10.) Recommendation:
The AIDS Council of Southwestern Virginia and area medical care
providers are encouraged to expand their network of medical care
professionals to provide reasonable, affordable medical care to
~ndividuals with Acquired I~m,une Deficiency Syndrome.
The incidence of AIDS among intravenous drug users has ~ncreased
dramatically in the Roanoke Valley. AIDS patients require
intense, high cost medical care. A network of health
professionals is needed to meet the medical care needs of this
population.
Status:
The Ryan White Consortium provides funding for medical care for
persons with AIDS. The consortium covers a 29-county region and
services are provided through eight contracting agencies that
[nclude Carilion, Community Hospital, and the Roanoke Health
Department. Eligibility for services is determined through a
screening process. Each contracting agency may provide different
services depending on where the needs may be in that area. Some
provide mental health counseling, while others may provide
transportation to a major hospital or necessary medication. The~
consortium served 187 people during the past fiscal year.
ll.) Recommendation:
A network of medical care providers should
substance abusers who are involved in
treatment and recovery programs.
be established for
publicly supported
The abuse of alcohol and other drugs perpetuates poor health care
habits and unhealthy life-styles. The Task Force recognizes that
the Free Clinic and local Health Departments are actively
involved in the provision of medical care to this pepulation;
- 28
however, it is also recognized that the needs are exceeding their
resources. A volunteer network of doctors, nurses and dentists
working with area treatment, aftercare and support programs will
focus their attention and render services to $~ecific identified
clients enrolled in publicly supported treatment programs.
Status:
The Drug Council knows of no action on this recommendation.
29
TREATMENT SERVICES
l.) Reco, w,~ndation:
One new affordable, quality residential, 10ng-term adult
treatment facility should be established in the Roanoke area as
soon as possible.
Status:
This recommendation is resource-dependent. Intensive Outpatient
Services, developed by Blue Ridge Community Services is meeting
some of the need represented by this recommendation.
2.) Rec~,.,,endation:
Local jails should implement comprehensive intervention
treatment programs for inmates with substance abuse problems.
and
Status:
Blue Ridge Community Services offers substance abuse education
groups in the area jails. In addition, ALPHA, a modified
therapeutic community is offered by BRCS and the Roanoke City
Jail staff to mail inmates. Jail services continue to need
expansion and resources continue to be sought for such expansion.
Roanoke City Juvenile Detention Home in Coyner Springs has a
Certified Substance Abuse Counselor on staff.
3.) Recomendation:
Blue Ridge C~m,,unit¥ Services
following reco..,,endations:
is encouraged to consider the
3.a.) Recommendation:
Expand New Directions' operation to include additional satellite
offices in the Southeast and Northwest Quadrants of the City.
The outpatient services offered by Blue Ridge Community Services
are comprehensive and appear to be effective. However, most are
located in the Southwest Quadrant of the City. Additional offices
in these two quadrants would improve accessibility for clients,
particularly those experiencing transportation problems.
Status:
These recommendations are resource-dependent.
3.b.) Recommendation:
Expand the Alcohol Detoxification and Rehabilitation
allow for additional residential bed spaces.
Center to
The Task Force found this facility to be the only one in the
Roanoke Valley providing detoxification services on an ability-
to-pay basis. While and adequate number of detoxification and
short-term treatment bed spaces exist in the Roanoke area, the
issue of affordability is critical. Several private facilities
are providing limited "scholarship beds" for clients who are
unable to pay or who do not have insurance coverage.
- 30 -
Status:
This recommendation is resource-dependent.
3.c.) Recommendation:
Explore the feasibility of establishing a
detoxification program.
non-residential social
Status:
This recommendation is resource-dependent. Non-residential social
detoxification has not had good success in areas where it has
been tried.
4.) Reco..t,endation:
Treatment plans should be designed for specific addictions. Area
service providers should remain aware of new successful
approaches for che~/cal addictions, in particular, addiction to
crack cocaine.
Status:
Most people who are in treatment these days are polysubstance
abusers, those who are addicted to more than one substance.
Therefore, most treatment programs in the valley tailor
individual plans for each client.
- 31 -
TREATMENT RESOURCES
1. ) Reco~w.endation:
The State Corporation Commission ' s Bureau of Insurance
encouraged to examine the issues related to substance, abuse
services, particularly the level of services, and to advocate for
appropriate payment to substance abuse treatment by insurance
companies. 'me ongoing Drug and Alcohol Abuse Council should
work cooperatively with the Bureau of Insurance to ensure that
insurance policies reflect the best possible substance abuse
treatment p]~n for the individual client.
Status:
The State Corporation Commission continues to study coverage of
mental health and addictive disorders. The debate on National
Health Care and the changes in managed care practices are all
part and parcel of the ongoing discussion on addictive coverage.
Members of the council continue to follow these concerns.
2.) Recommendation:
Area substance abuse providers should clearly define their
criteria for successful treatment and make these statistics
available to the public.
Status:
There is a growing consensus regarding the definition of
treatment success which includes sobriety, employment, and
avoidance of criminal activity for some period of time. Federal
level data are available. Follow-up on individuals beyond active
treatment is resource-dependent.
1.) Recommendation:
Blue Ridge Co, w,,unity Services should establish at keast one
geographically convenient halfway house for recovering addicts,
and the Drug and Alcohol Abuse Co~mcil should educate the public
regarding the need for and acceptability of halfway houses in the
Valley.
In addition to assuring the funding and staffing needs,
localities must work towards obtaining c~,,,unity acceptance of~
these halfway houses. The Task Force c~tes Hegira House as an
example of an established facility which is an outstanding
neighbor in the Old Southwest community.
Status:
Halfway houses require staffing and are therefore resource-
dependent. Since Roanoke at Risk was published, three Oxford
Houses (recovery homes which do not require staffing) have been
established in the area. Two of these are for men and one serves
women.
32 -
2. ) Rec~,.,~ndation:
Narcotics Anonymous should be encouraged in its efforts to expand
to offer additional structured group meetings in the Roanoke
Valley and work towards a higher c~w..~ity profile.
While Narcotics Anonymous is known nationally as a successful
approach to remaining clean and sober, the local program apDears
to have a ~imited number of mcatings and locations. The local
Narcotics Anonymous chapter should be supported by the c~,~%ity
in its efforts to enhance effectiveness, increase membership and
expand ~ts ~ocal program. ~-~ion of the Narcotics Anonymous
program will provide volunteer opport--i ties for recovering
addicts to help others in dealing with their addiction.
Status:
There is now a young persons Narcotics Anonymous group at the
office of the Father Martin program.
3.). Recommendation:
Outpatient treatment providers should ex, and services in order to
allow recovering patients, including those with special needs, to
continue with the educational and therapeutic support needed.
Unlike halfway houses, patients would sot live in these
facilities, but would simply visit on a scheduled basis. In some
cases, the entire family should be involved in counseling. Local
~ployers are encouraged to allow their ~loyees time to
participate in such programs if they occasionally conflict with
working hours.
Status:
Blue Ridge Community Services has established Intensive
Outpatient Programs which meets the need represented by this
recommendation.
The Americans with Disabilities Act requires that "reasonable
accomodations" be made by employers to meet the needs of
employees with disabilities, including an addictive disorder from
which one is in recovery.
4.) Recommendation:
A local chapter of Cocaine Anonymous should be established in the
Roanoke Valley.
Status:
This recommendation has been achieved. There are currently at
least two Cocaine Anonymous groups active in the valley.
In addition, Narcotics Anonymous, which is also available to
cocaine addicts, meets nine times per week.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File ~66-95-144
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, August 14,
1995, Ms. Lillian A. Carter addressed Council with regard to overgrown weeds and trees
on property adjacent to her residence located at 27440rdway Drive, N. W.
On motion, duly seconded and adopted, you were requested to immediately address
specific concerns raised by Ms. Carter and report to Council within 30 days; and you were
further requested to report to Council within 60 days with regard to the feasibility of
adopting a measure pertaining to overgrown trees in the City of Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
Ms. Lillian A. Carter, 27440rdway Drive, N. W., Roanoke, Virginia 24017
William F. Clark, Director, Public Works
Office of the City Manager
August 8, 1995
Ms. Lillian A. Carter
2744 Ordway Drive, N. W.
Roanoke, VA 24017
Dear Ms. Carter:
After visiting with you at your home to discuss the weeded
property next door to you, I met with Barry Stacy, Weed Control
Coordinator. He had previously notified the owner of the property
that he was in violation of the weed and trash ordinance. Prior to
my visit to your home, the owner had the property mowed. However,
part of the property was not cut but Mr. Stacy has had that taken
care of.
According to Mr. Stacy, the other property on Aspen Street,
N. W. is considered a natural wooded area, which is excluded from
the weed ordinance.
Thank you for sharing your concerns with us. If you have other
concerns, please feel free to call me at 981-2583.
Sincerely,
Dolores C, Daniels
Assistant to the City Manager
DCD/d
cc:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Barry K. Stacy, Weed Control Coordinator
Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 16, 1995
File #17-132
Wilbum C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
Due to Virginia Municipal League activities on October 8 -10, pursuant to instructions of
Council, you are requested to prepare the proper measures, as follows:
Reschedule the City Council meeting from October 9 to
October 16, 1995, at 3:00 p.m., and 7:00 p.m., respectively.
Designate Mayor David A. Bowers and Council Member
Elizabeth T. Bowles as Voting Delegate and Alternate Voting
Delegate for the Annual Business Meeting of the League on
October 10, and designate W. Robert Herbert as Staff
Assistant for any meetings of the Urban Section of the League.
With kindest personal regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August14,1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The Virginia Municipal League will meet on October 8 - 10, 1995, in Virginia Beach.
Inasmuch as a majority of the Members of the City Council will be in attendance at the
Annual Conference, I would like to propose that the City Council meeting scheduled for
Monday, October 9 will be rescheduled to Monday, October 16 at 3:00 p.m., and 7:00 p.m.,
respectively.
In past years, the Mayor and Vice-Mayor have served as Voting Delegate and Alternate
Voting Delegate to the Annual Business Session of the League to be held on Tuesday,
October 10. I will be pleased to serve as your Voting Delegate; however, it is my
understanding that the Vice-Mayor is unable to attend the Conference this year.
Therefore, it is requested that Council designate an Alternate Voting Delegate.
Best personal regards, I am
Sincerely,
David A. Bowers
Mayor
DAB:sm
Government of the
exist.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32598-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Judicial Administration $ 607,338
Forfeited Criminal Assets (1-6) ..................... 47,602
Revenu~
Judicial Administration $ 607,338
Forfeited Criminal Assets (7) ....................... 47,602
1) Administrative
Supplies
2) Expendable
Equipment < $1,000
3) Training and
Development
4) Other Rental
5) CIS - Personal
Computer Rental/
Maintenance
6) Furniture and
Equipment > $1,000
7) Forfeited
Criminal Assets
(035-026-5140-2030) $ 2,029
(035-026-5140-2035) 1,000
(035-026-5140-2044) 2,000
(035-026-5140-3075) 2,500
(035-026-5140-7007) 4,000
(035-026-5140-9005) 2,500
(035-035-1234-7107) 14,029
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Roanoke, Virginia
August 14, 1995
95-601
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Cash Assets Forfeited to the Roanoke City Commonwealth's
Attorney's Office
Dear Mayor and Members of City Council:
I concur with the Roanoke Citv Commonwealth'~
a ~ rxtto~ livy S recommenaanon relative to
the above and recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
Attachment
CC~
City Attorney
Director of Finance
City Clerk
Commonwealth's Attorney
Budget Administrator
Roanoke, Virginia
August 14, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Subject: Cash Assets Forfeited to the Roanoke City
Commonwealth Attorney's Office
Dear Members of Council:
In an effort to better fund law enforcement efforts to
fight crime, particularly drug crime, in 1986, the
Federal government adopted a system of asset forfeiture
whereby forfeited assets, under certain conditions,
could be returned to local law enforcement agencies,
police and prosecutors, for use in their fight against
crime.
In July, 1991, Virginia asset forfeiture statute, which
generally is patterned after the Federal statute, took
effect providing that forfeited criminal assets may be
returned to local police and prosecutors for use in the
fight against crime.
Co
Periodically, assets seized as evidence are ordered
forfeited by the local courts to the police or the
Office of the Commonwealth's Attorney to be used for
criminal law enforcement efforts.
Do
In August, 1991, a grant fund account for cash assets
forfeited to the Office of the Commonwealth's Attorney
was established with an appropriation of $25,000.
II. Current Situation:
no
Since August, 1991, the Office of the Commonwealth's
Attorney has expended the $25,000 originally
appropriated.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 14, 1995
Page Two
Revenues collected through June 30, 1995, for this
grant are $47,602 and were deposited in account 035-
035-1234-7107. Current revenue estimate is $33~573.
Funding received in excess of the estimated revenue
totals $14,029 and needs to be appropriated.
In order to facilitate receipt and distribution of
these funds, as well as protect the public's confidence
through systematic accounting, City Council action is
requested to authorize the Department of Finance to
continue the grant fund accounts through which the
Commonwealth may deposit and disperse funds.
III. Issues:
A. Need
B. Funds Availability
City Council concur in the re_quest to continue tho
qrant for cash assets forfeited to the Office of the
Roanoke City Commonwealth's Attorney.
Need exists to provide additional funds and
equipment to enhance criminal investigations.
Funds availability will be controlled by
effectiveness of investigations through assets
seized and forfeited in joint investigations with
federal, state and local agencies.
City Council reject the request to continue the grant
fn .
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 14, 1995
Page Three
Nee~ for supplemental funds enabling increased
effectiveness of investigation and prosecution
will not be met.
Funds will not be received from the sources
enumerated.
~ is that Council approve alternative "A" to
continue the grant and:
ao
~ $14,029 to the following grant fund
accounts:
1. Administrative Supplies
2. Expendable Equipment
3. Training & Development
4. Other Rental
5. CIS-Prsnl Cmptr Rent/Maint
6. Expendable Equipment >$500
Total
035-026-5140-2030 $2,029
(<$500) 035-026-5140-2035 1,000
035-026-5140-2044 2,000
035-026-5140-3075 2,500
035-026-5140-7007 4,000
035-026-5140-9005 2.500
$14,029
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 14, 1995
Page Four
nlD~Lr_~7~ the revenue estimate for these grant
$14,029.
City Attorney
Director of Finance
Director of Administration
Respectfully submitted,
Donald S. Caldwell
Commonwealth' s Attorney
& Public Safety
funds
for
Roanoke, Virginia
August 14, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Briefing
Please reserve space for time on the agenda for a briefing on the status of the
"University Center".
WRH:w
cc: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
W. Robert Herbert
City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (703) 981-2541
August16,1995
SANDRA H. EAKIN
Deputy City Cterk
File #178-200-236
Neva J. Smith
Executive Director
Roanoke Redevelopment and
Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Smith:
I am enclosing copy of Resolution No. 32599-081495 authorizing execution of an
agreement with the Roanoke Redevelopment and Housing Authority for services related
to the administration of Community Development Block Grant funds for fiscal year
1995-1996, in the amount of $1,148,985.00, and as more particularly set forth in a report
of the City Manager under date of August 14, 1995. Resolution No. 32599-081495 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 14, 1995.
~'"'~ ~"~1
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32599-081495.
VIRGINIA,
A RESOLUTION authorizing the execution of an agreement with
the Roanoke Redevelopment and Housing Authority for services
related to the administration of Community Development Block Grant
(CDGB) funds for FY 1995-1996.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized on behalf of the City to execute
and attest, respectively, an agreement, and any necessary
amendments thereto, if necessary, approved as to form by the City
Attorney, within the limits of funds set forth in thls report for
the purposes specified herein, with the Roanoke Redevelopment and
Housing Authority for services related to the administration of
Community Development Block Grant funds for FY 1995-1996 as more
particularly set forth in the City Manager's report and attachment
dated August 14, 1995.
2. Such agreement shall be in the amount of $1,148,985.00 in
CDBG funds, and upon such terms and conditions as deemed necessary
by the City Manager and as set forth in the City Manager's report
dated August 14, 1995.
3. The form of said agreement, and any necessary amendments
thereto, shall be approved by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
August 14,1995
95-25
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Community Development Block Grant (CDBG) Subrecipient
Agreement with the Roanoke Redevelopment and Housing
Authority
I. Background:
City Council authorized funds for the administration and program support of
activities to be implemented by the Roanoke Redevelopment and Housing
Authority as part of the CDBG and HOME applications included in the
Consolidated Plan submission to the Department of Housing and Urban
Development (HUD) for FY 1995-96 on May 8, 1995 by Resolution No. 32476-
050895.
II.
B. HUD approved the City's Consolidated Plan by letter dated June 28, 1995.
City Council authorized the acceptance of the 1995-96 CDBG Entitlement and
Appropriation of Funds for the CDBG Activities on June 26, 1995 by adopting
Budget Ordinance No. 32525-062695 and Resolution No. 32526-062695.
Roanoke Redevelopment and Housing Authority (RRHA) historically has
administered certain portions of CDBG and Housing Investment Partnership
Program (HOME) programs for the City, including housing rehabilitation and
economic development activities.
Current Situation:
CDBG Funds budgeted for RRHA's services in FY 95-96 total $256.203 for
administration and support of eleven (11) HOME and CDBG - funded programs.
Project funds to be administered by RRHA. and covered by this Agreement, total
$892.782 in CDBG funds.
III.
Issues;
A.
C.
D.
E.
Administrative Agreement between the City and the RRHA is necessary before
the RRHA can receive payment for administrative activities regarding HOME and
CDBG-funded or assisted programs.
Cost to the City
Funding
Administrative Capability
Timing
Consistency with the Consolidated Plan
IV. Alternatives:
Authorize the City Manaeer or the Assistant City Manaeer to execute and the
City Clerk to attest the attached 1995-1996 CDBG Agreement with the RRHA
and any amendments thereto, if necessary, approved as to form by the City
Attorney, within the limits of funds set forth in this report for the purposes
specified herein.
1. Cost to the City will be $1.148.985 in CDBG funds.
Funding is available in CDBG accounts listed in Attachment A of the
Agreement.
Administrative capability to perform the services specified is possessed by
the RRHA. The RRHA is experienced in and knowledgeable of the
activities specified, having performed similar responsibilities in previous
years.
Timing is important since previous contract expired on June 30, 1995, and
several programs are ongoing and should be continued.
Consistency with the Consolidated Plan will occur. RRHA will
implement many of the housing, economic development, and community
development activities that are identified in the Consolidated Plan.
Do not authorize the City Manager or the Assistant City Manager to execute and
the City Clerk to attest the attached CDBG 1995-1996 Agreement with the
RRHA and any amendments thereto, if necessary, approved as to form by the City
Attorney, within the limits of funds set forth in this report for the purposes
specified herein.
Cost to the City would depend on the cost of performing the activities
directly with existing and additional City staff, or of contracting for
services from private agents.
Funding for administration and projects would continue to be available in
CDBG accounts.
Administrative capability to perform the various activities is available in
some cases with existing City staff. However, other capability would have
to be obtained by hiring additional CDBG-funded staff and/or contracting
with private agencies. Some projects may be limited without the RRHA's
redevelopment and acquisition authority.
Timing would delay the implementation of many program activities, until
necessary staff could be hired and trained or until other arrangements
could be made.
Consistency with the Consolidated Plan will not occur. RRHA has been
identified in the Consolidated Plan as the entity which will implement the
housing, economic development, and community development activities
that are included in the attached agreement.
Recommendation:
It is recommended that City Council concur in Altemative A and authorize the City
Manager or the Assistant City Manager to execute and the City Clerk to attest the
attached 1995-1996 CDBG Agreement with the Roanoke Redevelopment and Housing
Authority and amendments thereto, if necessary, approved as to form by the City
Attomey within the limits of funds set forth in this report for the purposes specified
herein.
~. R~ctfully submitted,~
City Manager
WRH/LSS
Attachments
CC:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Acting Chief of Economic Development & Grants
Chief of Community Planning
Housing Development Coordinator
Office of Grants Compliance
Neighborhood Partnership Coordinator
Executive Director, Roanoke Redevelopment & Housing Authority
AGREEMENT
THIS AGREEMENT is made and entered into this __ day of
the following parties:
Agreement
page 1
1995, by and between
the Grantee
City of Roanoke
215 Church Avenue S.W.
Roanoke, Virginia 24011
and the Subgrantee
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WHEREAS, the Roanoke City Council approved by Resolution No. 32526-062695 on June 26,
1995 the FY 1996 Community Development Block Grant (CDBG) program, and by Ordinance No.
32525-062695 appropriated funds therefore; and
WHEREAS, the Roanoke City Council on reviewed and approved by Resolution No.
the execution of a subgrant agreement between the City of Roanoke ("the Grantee") and the Roanoke
Redevelopment and Housing Authority ("the Subgrantee"); and
WHEREAS, the City of Roanoke Redevelopment and Housing Authority Board of
Commissioners on has reviewed and approved by Resolution No. the execution of this
subgrant agreement; and
WHEREAS, the Roanoke Redevelopment and Housing Authority is experienced in providing
services to and on behalf of citizens of low and moderate income;
NOW, THEREFORE, the Grantee and the Subgrantee mutually agree as follows:
The Subgrantee shall implement certain projects and activities as set forth in Part I of the Terms
and Conditions of the Agreement.
II.
The Grantee shall compensate the Subgrantee as set forth in Part II of the Terms and Conditions
of the Agreement.
Agreement
page 2
TERMS AND CONDITIONS OF AGREEMENT
Part I - Scope of Services:
The Subgrantee shall, in a satisfactory and proper manner, as determined by the Grantee, and within the
scope of the 1995-96 Grant Programs Funds Appropriations for CDBG provided for the services
included herein and approved by the Roanoke City Council, perform the following tasks:
A. Hou in Pro rams:
Purchase Rehabilitation Program - The Subgrantee shall administer the Purchase
Rehabilitation Program in accordance with written guidelines developed by the Grantee in
consultation with the Subgrantee. The general purpose of this program is to assist
homebuyers to purchase and renovate approximately two substandard units that are eligible
and are considered blighted according to CDBG guidelines. The RRHA will market this
program, provide outreach, application processing, financial packaging, violation lists and
work write-ups, oversee rehabilitation, counsel homebuyers and hold the security instrmnents
for the City's funds. The total of all loans to be made with CDBG funds shall not exceed
$40.000.
Ouick Response to Emergencies - The Subgrantee shall administer the Quick Response to
Emergencies Program in accordance with written guidelines developed by the Grantee in
consultation with the Subgrantee. Essentially, the Quick Response to Emergencies Program
consists of limited grants of CDBG funds to low and very low income homeowners to repair
or replace seriously substandard components of the owner's home. The total of all such
grants to be made in Fiscal Year 1995-96 shall not exceed $74.783 of CDBG funds. Program
delivery costs for this program, including salaries shall not exceed $16.946. Total program
cost is $91,729.
Critical Assistance Repair for the Elderly (C.A.R.E3 -The Subgrantee shall administer a
program, in a joint venture with the League of Older Americans Area Agency on Aging,
consisting of grants of CDBG funds to low to moderate income elderly homeowners for
non-cosmetic home repairs in accordance with written guidelines developed by the Grantee in
consultation with the Subgrantee. The total of all such grants to be made in Fiscal Year
1995-96 shall not exceed $129.784 of CDBG funds. Program delivery costs for this program,
including salaries shall not exceed $29.946. Total program cost is $159.730.
Ooeration Paintbrush - The Subgrantee shall administer an exterior home painting, siding, and
minor repair program in accordance with written guidelines developed by the Grantee in
consultation with the Subgrantee, using funds made available by the Grantee. The general
purpose of Operation Paintbrush is to make a strong visual statement about the viability of the
neighborhood by dramatically improving a selected area through improving the exterior of
Agreement
page 3
homes. The Subgrantee shall procure contractors to paint, repair or re-side the homes
according to standard procurement procedures. Regulations concerning lead-based paint shall
be complied with. The total of all such grants to be made in Fiscal Year 1995-96 shall not
exceed $40.000 of CDBG funds. Program delivery costs, including salaries, shall not exceed
$8.000, for a total program cost of $48,000.
B. Gainsboro Conservation/Redevelopment Plan:
The Subgrantee shall continue to implement the Gainsboro Conservation/Redevelopment Plan
(Amendment No. 4), coordinating its activities with the Grantee, the Gainsboro Coalition, the
Henry Street Revival Committee, and the Galnsboro Neighborhood Development Corporation
(GNDC) by accomplishing the following projects:
Gainsboro Professional Park - As part of the Gainsboro Conservation/Redevelopment Plan,
the Subgrantee shall use CDBG funds to pay for the remaining costs of relocation and secure
the structure located at 110 Wells Ave., N.W. for eventual rehabilitation and adaptive use.
CDBG funds available for this project total $78.026. Program delivery costs for this activity
shall not exceed $20.000, Total program costs is $98.026.
Henry Street Improvements - The Subgrantee shall assist the Grantee in the performance of
certain tasks associated with Henry Street Improvements which include, but are not limited
to, the following:
Continue to implement the Gainsboro Conservation/Redevelopment Plan
(Amendment No. 4), in the "Henry Street" area of the Gainsboro Project area in
accordance with such Plan, and in accordance with any amendment or supplement to
the Plan relating to the "Henry Street" area after its adoption by Grantee's City Council
and the Subgrantee's Board of Cmmnissioners.
Oversee the operation of two (2) parking lots on Centre Avenue and First Street in the
"Henry Street" redevelopment area.
Implement the public improvements during this contract year at a cost not to exceed
$149.908. Program delivery costs shall not exceed $30.000 for the activities listed in
the section above. Total program cost is $179.908.
3
.Gainsboro Enhancement II - The Subgrantee shall rehabilitate and sell two (2) structures
located at 12 and 18 Gilmer Ave., N.E. CDBG funds available for this purpose
total $235.226. Program delivery costs for this activity shall not exceed $12.000. Total
program cost is $247.226.
Agreement
page 4
C. Commercial/Industrial Development:
Deanwood Industrial Park - consists of a five (5) acre tract fronting on Orange Avenue and
Plantation Road, N.E. and a ten (10) acre tract located at Hollins Rd., N.E. The Subgrantee
shall continue to assist with, during the term of this Agreement, limited site development and
marketing of the properties, as well as relocation of signage if needed for further development
of the property. CDBG funds available for this purpose total $11.270. Program delivery
costs, including salaries shall not exceed $2.071. Total program cost is $13.341. All work for
Deanwood activities shall proceed with the assistance of the Grantee's City Engineer and
Chief of Economic Development who shall prepare all requests for proposals, final plans and
approve change orders for this project within ten working days, except for issues requiring
action by City Council. All expenses related to Deanwood property acquisition, disposition,
site clearance/improvements, maintenance, engineering and plan development shall be
charged directly to the Deanwood account and not to the Subgrantee's general program
administration.
Shaffers Crossing Phase I - The Subgrantee shall continue to assist the Grantee with the
completion of the redevelopment designated as the Shaffers Crossing Redevelopment area,
during the term of this Agreement, marketing and assisting with the infrastructure
improvements which will include the relocation of the storm drain that runs down the center
of the larger of the two remaining tracts that needs to be sold and the purchase and installation
of new manholes. Funds available for this activity shall not exceed $133.785. Program
delivery costs, including salaries shall not exceed $5.000. Total program cost is $138.785.
All work for Shaffers Crossing Phase I activities shall proceed with the assistance of the
Grantee's City Engineer and Chief of Economic Development who shall prepare all requests
for proposals, final plans and approve orders for this project within ten working days, except
issues requiring action by City Coancil. All expenses related to Shaffer's Crossing property
acquisition, disposition, site clearance/improvements, maintenance, engineering and plan
development shall be charged directly to the Shaffers Crossing Phase I account and not to the
Subgrantee's general program administration.
HOME - Program Support:
The Subgrantee shall be responsible for providing staff support and program delivery for
HOME Investment Partnership Programs implemented by the Subgrantee. Two of the HOME
programs that will be implemented by the Subgrantee include the Owner-Occupied
Rehabilitation Program, and the Rental Rehabilitation Program, as described in the HOME
Agreement between the City and the RRHA. Funds available to the Subgrantee for the
support costs for the Owner Occupied Rehab Program shall not exceed $34.300, and the funds
available for the Rental Rehab Program support shall not exceed $65,000.
Agreement
page 5
E. General Administration:
Funds available to the Subgrantee for administrative costs shall not exceed $32.940. The
Subgrantee shall perform administrative support of activities listed in the Scope of Services.
Additionally, the Subgrantee shall provide the following:
Lead-Based Paint Analyzer - The Subgrantee shall store, test, and maintain the Lead -Based
Paint Analyzer and submit the required documentation to the State. CDBG funds for the
maintenance and testing of this equipment are included in the general administration account.
2. Marketing - The Subgrantee shall publicize and market the housing programs that the
Subgrantee administers under this contract.
Relocation Assistance and Counseling - The Subgrantee shall assume responsibility for the
relocation assistance and guidance to be provided to residents and businesses displaced
by community development projects and activities of the Grantee specific to this agreement,
in accordance with HUD regulations and guidelines.
General Administration of Community Development/Economic Development Activities --
Prior Years Activities - The Subgrantee shall continue to service outstanding loans, forgivable
and/or deferred payment loans, grants, etc., made in previous years as appropriate and in
accordance with guidelines of the specific programs. Such programs include: the Private
Rehab Loan Program, Rental Rehab, Neighborhood Stabilization and Enhancement Program,
Section 312, and Down Payment and Closing Cost Assistance Program, and local CDBG
loans.
The Subgrantee shall provide counseling to parties delinquent in their repayments in a
reasonable effort to avoid foreclosure under the loan programs referenced in this part.
However, where delinquencies persist, the Subgrantee shall institute appropriate collection
procedures including foreclosures.
The Subgrantee shall maintain and protect properties on which it has foreclosed, and in
consultation with the Grantee, shall arrange for resale, assumption of loan, or other
disposition of the property.
5. Community Interaction:
The Subgrantee shall assist the Grantee in the performance of certain basic
community-oriented tasks which include the following:
a. Planning, organizing and implementing neighborhood meetings.
Agreement
page 6
Development and distribution of materials necessary to inform the public regarding
neighborhood revitalization activities performed by the Subgrantee pursuant to this
contract.
Planning, organization and implementation of the Consolidated Plan public workshops
and/or hearings incidental to the Grantee's annual application process.
.Redevelopment Plans - Preparation and Amendment - In conjunction with the City's Office of
Planning and Community Development, the Subgrantee shall produce and amend as needed
Redevelopment Plans for areas within the City.
Property_ Marketing and Disposition - The Subgrantee shall continue to promote and sell
parcels available in all Redevelopment Areas, including the Kimball, Downtown East,
Deanwood, Shaffers Crossing and Gainsboro areas. All contacts with potential developers
shall be coordinated between the Grantee's Chief of Economic Development and the
Subgrantee's Office of Development. Each of these parties or representatives shall be
afforded the opportunity to be present at any showing of any available site by either the
Grantee or the Subgrantee. Negotiations incidental to land sales will also be coordinated
between the aforementioned parties. Expenses related to land disposition shall be charged
directly to the affected program account and not charged to the Subgrantee's general program
administration.
10.
Property Maintenance - The Subgrantee shall be responsible for the upkeep and maintenance
of all properties acquired by the Subgrantee as a result of CDBG activities. The cost of these
activities shall be charged directly to the applicable program account and not to the
Subgrantee's general program administration account. All equipment purchases, as part of
this activity, must receive prior approval of the Grantee.
Retum of Debt Service Reserve Funds from the Single Family Mortgage Loan Program - the
Subgrantee shall report outstanding principal balances of loans made under the Single
Family Mortgage Loan Program and remm excess debt service reserve funds from the related
mortgage revenue bonds dated 1981, 1982, 1983, 1984, 1985, 1987, 1988, 1989, 1990, and
1992. Excess debt service reserve funds shall be submitted to the Grantee prior to September
30, 1995.
Program Coordination: Appropriate staff of the Subgrantee shall meet and consult regularly
and as needed as determined by either party, with appropriate staff of the Grantee. Such staff
of the Grantee may include, but are not limited to, the City Manager, Assistant City Manager,
Director of Public Works, Building Commissioner, Chief of Community Planning, Housing
Development Coordinator, Chief of Economic Development, and Office of Grants
Compliance Grants Monitors. The intent of such meetings and consultations shall be to
facilitate the efficient and effective implementation of program services listed above, and
Agreement
page 7
consider the need for and planning of other activities of the Grantee, Subgrantee, or both,
consistent with the general purpose of community development and neighborhood
revitalization.
11.
Modification of Program Guidelines: Approved program guidelines may be modified with
the approval of the Grantee's City Manager or Assistant City manager in consultation with
the Housing Development Coordinator and the Office of Grants Compliance, and the
Subgrantee's Executive Director or designee. (Note: Guidelines shall not be modified
administratively when the result would be to add or delete program activities or otherwise
fundamentally alter the nature or intent of any program activity.)
PART II - COMPENSATION AND METHOD OF PAYMENT:
A. Program Funds:
CDBG funds, as detailed in Attachment A, shall be made available to the Subgrantee for program
activities.
B. Program Income:
"Program income" means net income received by the Grantee or Subgrantee directly generated
from the use of CDBG funds. Program income from any and all sources, including interest earned
by the program income itself, shall be submitted to the Grantee on a monthly basis.
C. Limits of Funding Sources:
Payments to the Subgrantee may be made from any active CDBG project and general
administration accounts up to the amount designated by Roanoke City Council; however, the total
payments, from all sources, to the Subgrantee for program support and general administration of the
identified program activities shall not exceed $256.203 for the 1995-96 program year, unless
increased by amendment to this agreement. The $32.940 budgeted for General Administration, in
account numbers 035-094-9410-5035 and 035-095-9510-5035, cannot be overspent.
D. Disbursement Procedures:
The Subgrantee shall file the necessary papers with the Director of Finance ten (10) working days
prior to the date that actual disbursements are needed. Cash advances shall be reasonably
estimated and itemized, therefore, excess advances will not be allowed. Cash advances will be
recorded as Accounts Receivable due from the Subgrantee. Funds should be disbursed by the
Subgrantee within ten (10) days of receipt. The Subgrantee shall submit, by the fifth working day
of each month, a monthly report to the Director of Finance and a copy to the Office of Grants
Compliance, indicating the actual expenditures incurred against all cash advances not previously
Agreement
page 8
reported to the Director of Finance. Expenditures reported will be deducted from the Accounts
Receivable balance due from the Subgrantee. The Subgrantee also shall submit time allocation
reports in a form acceptable to the Grantee. No additional cash advances shall be made to the
Subgrantee until these reports are submitted. Monthly financial status reports issued by the
Director of Finance shall be reviewed by the Subgrantee and any discrepancies reported in writing
within ten (10) working days of receipt of said report. Approval of reimbursement requests will be
subject to timely receipt of the monthly reports as detailed here and in Paragraph IV. B of this
Agreement. The Grantee reserves the right to refuse payment to the Subgrantee in the event that the
Subgrantee submits a reimbursement request sixty (60) calendar days after the contract expiration
date.
E. Annual Audit and Monitoring:
The Subgrantee shall provide for an independent audit of all CDBG expenditures in accordance
with Circular A-128 for the contract period covered by this Agreement as set forth in Part IV,
Section A. Two copies of said audit report shall be furnished to the Grantee within 30 days after
completion of the audit. In addition, it is the intention of the Grantee to perform quarterly
monitoring visits to verify the Subgrantee's performance from a financial and compliance auditing
perspective during the contract period covered by this Agreement.
PART III - GRANTEE RESPONSIBILITIES:
A. General Guidance:
The Grantee's Office of Grants Compliance shall provide general guidance and direction to the
Subgrantee concerning the intent and operation of programs developed by the Grantee to be
administered by the Subgrantee under this Agreement. Additionally, other parties and/or
departments as listed under Part I, Item E-9 of this contract may provide specific guidance and
direction on an as needed basis.
Reports prepared by the Grantee's staff for presentation to City Council relating to matters covered
by this Agreement shall be provided to the Subgrantee for review and comment ten (10) working
days before the day of the Council meeting.
B. Existing Data:
The Grantee shall make available existing reports, maps, records or other existing data that may
assist the Subgrantee's performance of services covered under this Agreement.
C. Project Planning:
Within a Redevelopment Area, public improvements, such as streets, curb and gutter, public
Ag~emeut
p~e9
utilities, etc., unless otherwise approved by the Grantee, shall be the responsibility of the Grantee.
Copies of the project plans may be obtained by the Subgrantee upon request to the Grantee's City
Engineer.
D. Non-Personnel Costs - Program Development:
Expenses relating to the development and implementation of a new program or the continuation of
an existing program not contained in Part I of this Agreement may be reimbursed by the Grantee.
Said expense shall not be incurred by the Subgrantee without written approval of the Grantee.
PART IV - PERFORMANCE AND RECORD KEEPING:
A. Time Period:
The Subgrantee shall commence the provision of the services described in Part I of this Agreement
as of July 1, 1995, and continue through June 30, 1996. Reporting requirements and annual audit
shall cover the full program year period from July 1, 1995, through June 30, 1996.
B. Reporting Rea_uirements:
The Subgrantee shall report quarterly, by the fifteenth (15) working day of October 1995, January
1996, April 1996, and July, 1996, the progress of each activity covered by this Agreement, using a
reporting format acceptable to the Grantee's Office of Grants Compliance. Such quarterly reports
shall include, but not be limited to the following:
List of gross program income receipts from all sources and itemized disposition
expenses on a quarterly basis.
List of loans delinquent and foreclosed, identifying property by street address, total
repayments made, outstanding loan balance and amount of grant, if any.
List of property purchased with CDBG ftmds and titled to the Subgrantee with
quarterly updates.
In accordance with a cost allocation plan acceptable to HUD, the Subgrantee agrees to
submit reports of the proration of time that staff is allocated to each activity covered
under this Agreement.
The Subgrantee agrees to submit any other reports as requested by the Grantee concerning activities
covered under this agreement.
Agreement
page 10
C. Retention of Records:
All records pertaining to this Agreement and the services performed pursuant to it, shall be
retained for a period of three (3) years after the expiration date of this Agreement.
Appropriate City and/or HUD personnel shall have free access to those records during the
Agreement duration and the following three-year period.
PART V - THIRD PARTY CONTRACTS AND BIDS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
However, unless otherwise directed by the City Manager, ail bid documents, contracts, contract
amendments and change orders between the Subgrantee and a third party which relate to construction or
consultant services to be performed by the Subgrantee concerning Part I, Section B and Section C of this
contract shall be approved by the Grantee prior to execution. The Grantee shall complete its review of
documents furnished by the Subgrantee within ten (10) working days of their receipt.
PART VI - PERSONNEL:
The Subgrantee represents that it has, or will secure (limited to the funds provided under this
Agreement) all personnel required in performing the services under this Agreement. Such employees
shall not be employees of or have any contractuai relationship with the Grantee. All of the services
required hereunder will be performed by the Subgrantee or under its supervision, and all personnel
engaged in the work shall be fully qualified to perform such services.
PART VII - UNIFORM ADMINISTRATIVE REOUIREMENTS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment
B those described in 24 CFR 570.502, and ail other applicable federal regulations relating to specific
programs performed hereunder. All proposals for CDBG-assisted rehabilitation in the City will be
submitted to the Grantee's Office of Grants Compliance for determination of the structure's eligibility for
inclusion on the National Register of Historic Places. If property is historically eligible, all project plans
and specifications will be submitted to the Grantee's Office of Grants Compliance for review as to
compliance with Section 106 of the National Historic Preservation Act.
PART VIII - CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position to
participate in a decision-making process or gain inside information with regard to any CDBG activities,
may obtain a personai or financial interest in or benefit from any of the activities, or have an interest in
any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for
themselves, their family or business associates, during their tenure or for one (1) year thereafter.
Agreement
page 11
PART IX - INDEMNITY PROVISION:
Each of the parties hereto agrees to indemnify and hold harmless the other parties, their officers,
agents and employees, from any and all claims, legal actions and judgments and expenses resulting
therefrom, arising out of each party's intentional or negligent acts or omissions with respect to the
duties, rights and privileges granted in or arising under this Agreement. In the event that the parties
are jointly or concurrently negligent, each party shall indemnify and hold harmless the other party to
the extent of its own negligence.
PART X - ENTIRE AGREEMENT:
This Agreement, including all of its Exhibits, represents the entire agreement between the parties
and this Agreement shall not be modified, amended, altered or changed, except by written
agreement executed by the parties.
PART XI - TERMINATION OF AGREEMENT FOR CAUSE:
If either party to this Agreement should fail to fulfill in a timely and proper manner its obligations
under this Agreement, either party shall thereupon have the right to terminate this agreement by
giving thirty (30) calendar days written notice of such termination to the affected party and
specifying the effective date thereof.
Community Development Block Grant funding to be made available by the City of Roanoke under
this Agreement is contingent upon necessary appropriations by the U.S. Congress. In the event that
sufficient funds are not appropriated, at the sole discretion of the City of Roanoke, this Agreement
may be terminated in whole or in part.
PART XII - REVERSION OF ASSETS:
Upon expiration or termination of this Agreement, the Subgrantee shall transfer to the Grantee any
CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of
CDBG funds. Any real property under the Subgrantee's control that was acquired or improved in
whole or in part with CDBG funds in excess of $25,000 shall either (1) be used to meet one of the
national objectives in 24 CFR 570.208 until five years after expiration of this Agreement; or (2) be
disposed of in a manner which results in the Grantee being reimbursed in the amount of the current
fair market value of the property less any portion thereof attributable to expenditures of non- CDBG
funds for acquisition of, or improvement to, the property. Such reimbursement is not required after
the period of time specified in accordance with the above.
PART XIII - GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the Grantee and Subgrantee have executed this
Agreement as of the date first written above.
Agreement
page 12
ATTEST:
City of Roanoke, Virginia (Grantee)
Mary F. Parker, City Clerk
City Manager\Assistant City Manager
ATTEST:
City of Roanoke Redevelopment and
Housing Authority (Subgrantee)
Neva J. Smith
Executive Director
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROVED AS TO FUNDS
AVAILABLE
Assistant City Attorney Director of Finance
Agreement
page 13
ATTACHMENTS
ATTACHMENT A - RRHA CDBG Project Accounts - FY 1995 - 1996
ATTACHMENT B - Required Federal Regulations
ATTACHMENT A
Purchase-Rehab Program
Fiscal Year 1995-1996
RRHA Contract
....... CDBG FUNDS ...... Total
Account Numbers Project Admin/Support CDBG Funds
035-095-9520-5091 40,000 40,000
TOTAL PURCHASE REHAB
Quick Response to Emergencies
TOTAL QUICK RESPONSE/EMERG
Quick Response to Elderly
TOTAL QUICK RESPONSE/ELDERLY
40,000 40,000
035-095-9510-5076 --
035-095-9520-5203 74,783
74,783
035-095-9510-5002 --
035-095-9520-5003 129,784
129,784
16,946
16,946 91,729
29,946
29,946 159,730
Operation Paintbrush
TOTAL OPERATION PAINTBRUSH
Gainsboro Enhancement II
TOTAL GAINSBORO ENHANCEMENT
Gainsboro Professional Park
TOTAL GAINSEORO PROF PARK
035-095-9510-5048
035-095-9537-5102
035-093-9320-5009
035-094-9420-5009
035-095-9510-5008
035-093-9320-5011
035-093-9330-5011
035-095-9510-5007
035-094-9420-5011
-- 8,000
40,000
40,000 8,000 48,000
108,011
127,215
-- 12,000
235,226 12,000 247,226
2,511
34,404
-- 20,000
41,111
78,026 20,000 98,026
Henry Street Improvements
TOTAL HENRY STREET
035-094-9437-5151
035-095-9510-5046
035-095-9537-5151
69,908
80,000
149,908
30,000
30,000
179,908
Deanwood Industrial Park
TOTAL DEANWOOD
Shaffers Crossing Phase I
TOTAL SHAFFERS CROSSING
035-095-9510-5001
035-094-9430-5020
035-093-9330-5145
035-095-9510-5047
035-095-9530-5145
-- 2,071
11,270
11,270 2,071 13,341
6,811
-- 5,000
126,974
133,785 5,000 138,785
Owner-Occupied Support
035-095-9510-5032
34,300
TOTAL OWNER-OCCUPIED
0 34,300 34,300
Rental Rehab Support
TOTAL RENTAL REHAB
035-093-9310-5004
035-094-9410-5004
035-095-9510-5004
-- 29,612
-- 463
-- 34,925 --
0 65,000 65,000
RRHA General Administration 035-095-9510-5035
035-094-9410-5035
TOTAL RRHA GEN ADMINISTRATION - (includes
Lead Based Paint Analyzer maintanence fees)
-- 29,728 29,728
3,212 3,212
0 32,940 32,940
CDB~ PROGRAM TOTALS 892,782 256,203 1,148,985
ATTACHMENT B
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
"Section 3" Compliance in the Provision of Training~ Employment and Business
Opportunities:
The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and
Urban Development and is subject to the requirements of Section 3 of the Housing
and Urban Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires
that to the greatest extent feasible opportunities for training and employment be
given lower income residents of the project area and contracts for work in connection
with the project be awarded to business concerns which are located in, or owned in
substantial part by persons residing in the area of the project.
The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban
Development set forth in 24 CFR 135, and all applicable rules and orders of the
Department issued thereunder prior to the execution of this contract. The parties to
this contract certify and agree that they are under no contractual or other disability
which would prevent them from complying with these requirements.
The contractor will send to each labor organization or representative of workers with
which he has a collective bargaining agreement or other contract or understanding,
if any, a notice advising the said labor organization or workers' representative of his
commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or
training.
The contractor will include this Section 3 clause in every subcontract for work in
connection with the project and will, at the direction of the applicant for or recipient
of Federal financial assistance, take appropriate action pursuant to the subcontract
upon a finding that the subcontractor is in violation of regulations issued by the
Secretary of Housing and Urban Development 24 CFR Part 135. The contractor will
not subcontract with any subcontractor where it has notice or knowledge that the
latter has been found in violation of regulations under 24 CFR
part 135 and will not let any subcontract unless the subcontractor has first provided
it with a preliminary statement of ability to comply with the requirements of these
regulations.
ATTACHMENT B
Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part
135, and all applicable roles and orders of the Department issued hereunder prior to
the execution of the contract, shall be a condition of the federal financial assistance
provided to the project, binding upon the applicant or recipient for such assistance,
its successor and assigns. Failure to fulfill these requirements shall subject the
applicant or recipient, its contractors and subcontractors, its successors and assigns
to those sanctions specified by the grant or loan agreement or contract through which
Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part
135.
Equal Employment Opportunity_: Contracts sub_iect to Executive Order 11246. as
amended: Such contracts shall be subject to HUD Equal Employment Opportunity
regulations at 24 CFR Part 130 applicable to HUD-assisted construction contracts.
The Contractor shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations,
which is paid for in whole or in part with assistance provided under this Agreement, the
following equal opportunity clause: "During the performance of this contract, the contractor
agrees as follows:
The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The contractor
will take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, color,
religion, sex or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places available to employees and applicants for employment, notices
to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national
origin.
The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice
to be provided by the Contract Compliance Officer advising the said labor union or
workers' representatives of the contractor's commitment under this section and shall
post copies of the notice in conspicuous places available to employees and applicants
2
ATTACHMENT B
~remploymem.
The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the roles, regulations and relevant orders of the Secretary
of Labor.
The contractor will fumish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books, records
and accounts by the Department and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations and orders.
In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations or orders, this contract may be
canceled, terminated or suspended in whole or in part, and the contractor may be
declared ineligible for further Government contracts or Federally-assisted
construction contract procedures authorized in Executive Order 11246 of September
24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise
provided by law.
The contractor will include the portion of the sentence immediately preceding
paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract
or purchase order unless exempted by rules, regulations or orders of the Secretary of
Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor.
The contractor will take such action with respect to any subcontract or purchase order
as the Department may direct as a means of enforcing such provisions, including
sanctions for noncompliance; provided, however, that in the event a contractor
becomes involved in or is threatened with litigation with a subcontractor or vendor
as a result of such direction by the Department, the contractor may request the United
States to enter into such litigation to protect the interest of the United States."
The Contractor further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in Federally-assisted
construction work; provided, that if the Contractor so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract. The Contractor agrees that it will assist and cooperate actively with the
Department and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations and relevant
orders of the Secretary of Labor; that it will fumish the Department and the Secretary of
Labor such compliance; and that it will otherwise assist the Department in the discharge of
ATTACHMENT B
its primary responsibility for securing compliance.
The Contractor further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for Government contracts and
Federally-assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be imposed
upon contractors and subcontractors by the Department or the Secretary of Labor pursuant
to Part II, Subpart D, of the Executive Order. In addition, the Contractor agrees that if it fails
or refuses to comply with these undertakings, the Department may take any or all of the
following actions: cancel, terminate or suspend in whole or in part the grant or loan
guarantee; refrain from extending any further assistance to the Contractor under the Program
with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from such Contractor; and refer the cause to the Department
of Justice for appropriate legal proceedings.
Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is
subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and
HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the
sale, lease or other transfer of land acquired, cleared or improved with assistance provided
under this Agreement, the Contractor shall cause or require a covenant running with the land
to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis
or race, color, religion, sex or national origin, in the sale, lease or rental, or in the use of
occupancy of such land or any improvements erected or to be erected thereon, and providing
that the Contractor and the United States are beneficiaries of and entitled to enforce such
covenant. The Contractor, in undertaking its obligation in carrying out the program assisted
hereunder, agrees to take such measures as are necessary to enforce such covenant and will
not itself so discriminate.
Obligations of Contractor with Respect to Certain Third-party Relationships: The
Contractor shall remain fully obligated under the provisions of the Agreement,
notwithstanding its designation of any third party or parties for the undertaking of all or any
part of the program with respect to which assistance is being provided under this Agreement
to the Contractor. Any Contractor which is not the Applicant shall comply with all lawful
requirements of the Applicant necessary to insure that the program, with respect to which
assistance is being provided under this Agreement to the Contractor is carried out in
accordance with the Applicant's Assurances and certifications, including those with respect
to the assumption of environmental responsibilities of the Applicant under Section 104(h)
of the Housing and Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the Congress of the
United States, and no Resident Commissioner, shall be admitted to any share or part of this
4
ATTACHMENT B
10.
Agreement or to any benefit to arise from the same.
Interest of Members. Officers or Employees of Contractor. Members of Local
Government Body. or Other Public Officials: No member, officer or employee of the
Contractor, or its designees or agents, no member of the governing body of the locality in
which the program is situated, and no other public official of such locality or localities who
exercises any fimctions or responsibilities with respect to the program during his tenure, or
for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed in connection with the
program assisted under the Agreement. The Contractor shall incorporate, or cause to be
incorporated, in all such contracts or subcontracts a provision prohibiting such interest
pursuant to the purposes of this section.
Prohibition Against Payments of Bonus or Commission: The assistance provided under
this Agreement shall not be used in the payment of any bonus or commission for the purpose
of obtaining HUD approval of the application for such assistance, or HUD approval or
applications for additional assistance, or any other approval or concurrence of HUD required
under this Agreement, Title I of the Housing and Community Development Act of 1974, or
HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide
technical, consultant, managerial or other such services, other than actual solicitation, are not
hereby prohibited if otherwise eligible as program costs.
"Section 109": This Agreement is subject to the requirements of Section 109 of the
Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the
United States shall on the ground of race, color, religion, sex or national origin be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity funded in whole or in part with funds available under this title.
Access to Records and Site of Employment: This Agreement is subject to the requirements
of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended.
Access shall be permitted during normal business hours to the premises for the purpose of
conducting on-site compliance reviews and inspecting and copying such books, records,
accounts, and other material as may be relevant to the matter under investigation and
pertinent to compliance with the Order, and the rules and regulations promulgated pursuant
thereto by the Contractor. Information obtained in this manner shall be used only in
connection with the administration of the Order, the administration of the Civil Rights Act
of 1964 (as amended) and in furtherance of the purpose of the Order and that Act.
Records: All records pertaining to this Agreement and the services performed pursuant to
it, shall be retained for a period of three (3) years after the expiration date of the Agreement.
Appropriate City and/or HUD personnel shall have free access to those records during the
Agreement duration and the following three-year time period.
ATTACHMENT B
11.
12.
13.
Termination for Convenience or for Cause: This Agreement may be terminated by either
the City or the Contractor in the event ora substantial failure to perform by either party. In
the event of such termination, the Contractor shall be entitled to collect all sums for services
performed as of the date of termination. This Agreement may be terminated for convenience
in whole or in part by the City with the consent of the Contractor, in which case the two
parties shall agree upon the termination conditions, including the effective date and in the
case of partial termination, the portion to be terminated.
Legal Remedies for Contract Violation: If the Contractor materially fails to comply with
any term of this Agreement, whether stated in a Federal statute or regulation, an assurance,
in a State plan or application, a notice of award, or elsewhere, the City may take one or more
of the following action, as appropriate in the circumstances:
1) Temporarily withhold cash payments pending correction of the deficiency by the
Contractor,
2) Disallow all or part of the cost of the activity or action not in compliance,
3) Wholly or partly suspend or terminate the current Agreement, or
4) Take other remedies that may be legally available.
"Necessary and Apnropriate" Determination: This Agreement is subject to the
requirements of CFR 570.204 (b). The Subgrantee shall conduct an analysis to determine
that the amount of any financial assistance to be provided to a private non-profit entity is not
excessive, taking into account the actual needs of the business in making the project
financially feasible and the extent of public benefit expected to be derived from the economic
development project. The Subgrantee shall document the analysis as well as any factors it
considered in making its determination that the assistance is necessary or appropriate to can'y
out the project.
6
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #165-178-236-488
Florine Thomhill, President
Northwest Neighborhood Environmental
Organization, Inc.
802 Loudon Avenue, N. W.
Roanoke Virginia 24016
Dear Mq omhill:
I am enclosing copy of Resolution No. 32601-081495 authorizing the appropriate City
officials to enter into Amendment No. 3 to the agreement between the City and Northwest
Neighborhood Environmental Organization, Inc., relating to the rehabilitation of 813, 814
and 815 Gilmer Avenue, N. W., upon certain terms and conditions, and more particularly
set forth in a report of the City Manager under date of August 14, 1995. Resolution No.
32601-081495 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32601-081495.
A RESOLUTION authorizing the appropriate City officials to enter into Amendmem No. 3
to the agreement between the City and Northwest Neighborhood Environmental Organization, Inc.,
relating to the rehabilitation of 813, 814, and 815 Gilmer Avenue, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively, on
behalfofthe City, in form approved by the City Attorney, Amendment No. 3 to the agreement dated
May 23, 1994, between the City and Northwest Neighborhood Environmental Organization, Inc.,
("NNEO") relating to the rehabilitation by NNEO of 813, 814, and 815 Gilmer Avenue, as more
particularly set forth in the report to this Council dat~;d August 14, 1995.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 14th day of August, 1995.
No. 32600-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Community Development $ 2,510,000
Home Investment Partnership 1994 (1-2) ............ 605,000
Home Investment Partnership 1995 (3-4) ............ 651,000
1) Relocation
Assistance
2) CHDO Project II
NNEO
3) CHDOS
4) CHDO Project II
NNEO
(035-052-5302-5261) $( 30,812)
(035-052-5302-5270) 30,812
(035-052-5303-5238) ( 8,979)
(035-052-5303-5270) 8,979
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 14, 1995
95-27
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Amendment No. 3 to the HOME Investment Partnerships (HOME)
Agreement with the Northwest Neighborhood Environmental
Organization, Inc. (NNEO) for 813, 814 and 815 Gilmer Avenue.
The City has certified NNEO to be a bona fide Community Housing Development
Organization (CHDO), as defined by the U.S. Department of Housing and Urban
Development (HUD)
Council approved execution of an Agreement with NNEO for the purchase,
rehabilitation and resale of properties at 813, 814 and 815 Gilmer Avenue, N.W. by
Resolution 32009-052394 on May 23, 1994, ~ in HOME funds and
agreeing to add funds at a later date.
Co
Amendment No. 1 added 5;24.900 for NNEO's CHDO operating expenses and was
executed administratively on September 1, 1994.
Council approved Amendment No. 2 by Resolution No. 32265-112894,
5;;54.734. Amendment 2 was executed February 28, 1995.
E. 5;66_594 in private financing has been committed to the project by Signet Bank.
A. NNEO purchased the three (3~ properties in November 1994.
B. The total estimated costs of the project have increased from 5;239.650 to 5;261.535.
The lowest construction bid obtained by NNEO. 5;143.737. exceeded the
$104.800 budgeted for rehabilitation from HOME and private sources.
°
Previously undetected structural deterioration in 813 Gilmer has further
increased the expected rehabilitation costs for all three properties to 5;158.979.
Members of Council
Page 2
III.
A.
B.
C.
This includes an additional $4,872 for major flooring repairs and $2,800 to
replace siding (whi.ch was found to be stained rather than merely in need of
cleaning) for 813 Gilmer, plus $7,570 for other contingencies which may yet
arise in any of the three properties.
A decrease of $1.482 is estimated in budgeted site work. title/recording and
~ These funds may directly offset part of the increase in
rehabilitation costs.
The pro.iect budget included $40.000 for relocation of current tenants.
Relocation assistance was managed by the Roanoke Redevelopment and
Housing Authority under a separate agreement, which has since expired.
Tenant relocation was completed for a cost of $9.188. The balance of
$30_812. if transferred to NNEO. could also offset part of the increase in
If the $30.812 in unspent relocation funds are transferred to NNEO to offset part of
the increase in rehabilitation costs, then $21.885 in additional fl~nding would
needed to complete the pro_iect. The additional $21,885 would be provided by the
following sources.
Signet Bank has offered to increase its financial support by $12.906, to a total
of $79,500.
The balance of $8_979 would be provided from 1995 HOME CHDO project
funds, which are presently uncommitted and available.
Matching funds required by HUD will be verified and documente~l by the Office of
Grants Compliance prior to the release of funds.
Progress in committing HOME CHDO flind~.
Impact on neighborhood revitali?ation.
D. Timing.
IV. Alternatives:
Members of Council
Page 3
Authorize the City. Manager or Assistant City Manager to execute Amendment No,
3. similar in form to Attachment A. to the Agreement with NNEO regarding 813. 814
and 815 Gilmer Avenue, such amendment to be in a form acceptable to the City
Attorney, and approve transferring a total of $39.791 of HOME funds, as follows:
$30,812 from 1994 HOME Relocation account 035-052-5302-5261
to 1994 HOME NNEO account 035-052-5302-5270
$8,979 from 1995 HOME CHDO account 035-052-5303-5238
to 1995 HOME NNEO account 035-052-5303-5270
C,{:IaLtlLthe,_C~ will be an additional $8.979 in HOME funds for the project.
The needed funding is available from the 1995 HOME CHDO account.
Progress in committing HOME CHDO funds will be achieved. The $8,979
transfer from the 1995 account to NNEO is the initial action regarding
$97,650 which must be committed to CHDO projects by May 31, 1997.
Impact on neighborhood revitali?minn will be positive. Upon completion of
the project, three deteriorating, previously rental properties will have been
rehabilitated and converted to homeownership. This will enhance the
appearance, property values and stability of the neighborhood, while
increasing the availability of decent, affordable housing.
Timing is important. The additional HOME funds are needed to leverage
increased private financing and ensure the project is completed on schedule.
Do not authorize the City. Manager or Assistant City Manager to execute Amendmellt
No. 3 to the A~eement with NNEO regarding 813. 814 and 815 Gilmer Average and
do not approve transferring a total of $39.791 of HOME funds.
~ will be the loss of potential real estate tax revenues if the
project is not completed.
2. Progress in committing HOME CHDO funds will not be achieved.
Impact on neighborhood revitaliTatinn from delaying or failure to complete the
project would be negative.
Members of Council
Page 4
WRH/feb
o
Timing would be adversely affected in that private financing, necessary to
project completion, is being leveraged by the additional HOME funds and
might not be available at a later date.
Concur with Alternative A. authorizing the City Manafer or Assistant City Manager to
execute Amendment No. 3. similar in form to Attachment A_ to the Agreement with NNEO
regarding 813. 814 and 815 Gilmer Avep-~, such amendment to be in a form acceptable to
the City Attorney, and approving tramferrin_~ a total of $39_791 of HOME 15md~, as follows:
$30,812 from 1994 HOME Relocation account 035-052-5302-5261
to 1994 HOME NNEO account 035-052-5302-5270
$8,979 from 1995 HOME CHDO account 035-052-5303-5238
to 1995 HOME NNEO account 035-052-5303-5270
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
C:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Housing Development Coordinator
Office of Grants Compliance
Roanoke Neighborhood Partnership Coordinator
President, Northwest Neighborhood Environmental Organization
Attachment A
AMENDMENT No. 3
This Amendment No. 3 is entered into this day of __ 1995, by and between the City of Roanoke
(the City) and the Northwest Neighborhood Environmental Organization, Inc. (NNEO).
WHEREAS, NNEO has, pursuant to the City's HOME program and by written Agreement with the City,
dated May 23, 1994, contracted for the purchase, rehabilitation and resale to low-income families of
certain identified properties ("Agreement"); and
WHEREAS, City Council has, by Resolution Nos. 32009-052394 and 32265-112894, adopted May 23,
1994 and November 28, 1994 respectively, authorized the execution of Amendment Nos. 1 and 2 to the
Agreement; and
WHEREAS, City Council has, by Resolution No.
execution of Amendment No. 3 to the Agreement.
, 1995, authorized the
NOW THEREFORE, the City and NNEO do mutually agree to this Amendment No. 3, amending
Paragraph Nos. 1 and 10 to the Agreement, to read as follows:
1. USE OF HOME FUNDS:
The NNEO shall purchase and rehabilitate three houses located at 813, 814 and 815
Gilmer Avenue, N.W., Roanoke, Virginia. Following the rehabilitation, the houses will
be sold to low- or very-low-income homebuyers, i.e. families whose annual incomes do
not exceed 80% of the median family income level, adjusted for family size, as required
by HUD. The project will commence prior to October 1, 1994, and rehabilitation will be
complete by June 30, 1996.
The total estimated budget for this project is $261,535, of which $167,847 will be
provided to NNEO by the City from its HOME funds. Of the HOME funds provided to
NNEO by the City, $24,900 will be designated as "CHDO Operating Costs"; the
remaining $142,947 will be designated as "direct project costs." NNEO will provide
$5,000 toward fees, expenses and costs related to the purchase, rehabilitation and resale
of the properties. An estimated $79,500 in private financing will be arranged by NNEO
to provide the balance of the costs to rehabilitate the properties.
As part of the project budget, the City will also make $9,188 in HOME funds available
for relocation assistance for the existing tenants of the properties identified above. These
funds shall be designated as "direct project costs." Administration of relocation assistance
will be the responsibility of the Roanoke Redevelopment and Housing Authority (RRHA),
as provided for in a separate contract for services between the City and the RRHA.
10. REQUESTS FOR DISBURSEMENTS OF FUNDS:
Disbursement of funds under this Agreement shall not be requested until the funds are
Amendment No. 3
Page 2
needed for payment of eligible costs. The amount of each request must be limited to the
amount needed.
Requests for disbursements of funds for the project will be submitted with documentation
by NNEO to the City's Project Manager. The Project Manager will examine the
documentation for consistency with the project description and, if satisfactory, will
approve the request. The payment request will be forwarded to the Office of Grants
Compliance for its approval and submission to the Department of Finance for disbursement
of funds to NNEO.
Within thirty (30) calendar days of the last disbursement of funds by the City, NNEO shall
submit to the Project Manager and the Office of Grants Compliance a final report
summarizing all expenditures and accomplishments.
The Agreement shall remain unchanged in all other terms and provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATI'EST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
ATTEST:
COMMUNITY HOUSING DEVELOPMENT
ORGANIZATION
By By
John W. Penn, Secretary
Northwest Neighborhood
Environmental Organization, Inc.
Florine Thornhill, President
Northwest Neighborhood
Environmental Organization, Inc.
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance Assistant City Attorney
APPROVED AS TO EXECUTION
Assistant City Attorney
Date
Amendment No. 3
Page 3
APPROVED AS TO FUNDS AVAILABLE
Director of Finance
Account #
035-052-5300-5270 $48,422
035-052-5301-5241 $24,900
035-052-5301-5270 $54,734
035-052-5302-5270 $30,812
035-052-5303-5270 $8,979
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File #178-236-488
Neva J. Smith
Executive Director
Roanoke Redevelopment and
Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Smith:
I am enclosing copy of Resolution No. 32602-081495 authorizing the appropriate City
officials to enter into the 1995-96 HOME Investment Partnership (HOME) Program
Subrecipient Agreement with the Roanoke Redevelopment and Housing Authority, and any
necessary amendments thereto, if necessary, upon certain terms and conditions, and more
particularly set forth in a report of the City Manager under date of August 14, 1995.
Resolution No. 32602-081495 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32602-081495.
VIRGINIA,
A RESOLUTION authorizing the appropriate City officials to
enter into the 1995-96 HOME Investment Partnership (HOME) Program
Subrecipient Agreement, and any necessary amendments thereto, with
the Roanoke Redevelopment and Housing Authority, upon certain terms
and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager or the Assistant City Manager and City Clerk are
hereby authorized to execute and attest, respectively, on behalf of
the City, the 1995-96 HOME Investment Partnership (HOME) Program
Subrecipient Agreement with the Roanoke Redevelopment and Housing
Authority, and any necessary amendments thereto, if necessary,
approved as to form by the City Attorney, within the limits of
funds and the purposes as more particularly set forth in the City
Manager's report dated August 14, 1995.
ATTEST:
City Clerk.
Roanoke, Virginia
August 14, 1995
95-30
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
1995-96 HOME
Agreement with
Authority (RRHA)
Investment Partnerships Program (HOME)
the Roanoke Redevelopment and Housing
Ci.ty Council authorized the RRHA's 1995-96 HOME activities and funding as part
of the Consolidated Plan approved for submission to the U.S. Department of
Housing and Urban Development (HUD) on May 8, 1995, by Resolution No.
32476-050895.
B. HUD approved the Consolidated Plan by letter dated June 28, 1995.
Ci_ty Council accepted the 1995-96 HOME funds from HUD on June 26, 1995, by
adopting Resolution No. 32528-062695 and Budget Ordinance No. 32527-062695.
Historically_ the RRHA has administered a variety of HOME program~ for the
City, including housing rehabilitation and homebuyer assistance.
$209.045 in HOME funds are budgeted for the RRHA's 1995-96 administrative
~ relating to eight (8) HOME-funded activities.
B. $938.198 in HOME funds are budgeted for the project costs of the activities.
City. Council must approve execution of an Agreement with the RRHA in order to
implement the HOME activities and permit payment to the RRHA for costs
incurred.
HOME funds must be matched at a rate of 12.5%, which does not apply to
"administrative" funds or to any funds available from the 1992 allocation. The
match requirement for the RRHA contract will be ~25M323_. Match sources
include cash as well as in-kind contributions from non-federal sources. No outlays
of City funds will be needed to meet the match requirement. ~
Members of Council
Page 2
III. Issues:
matching funds will be verified and documented by the Office of Grants
Compliance prior to the release of funds.
A. Cost to the City.
B. Administrative Capability.
C. Timing.
D. Consistency with the Consolidated Plan.
IV. fil.[e, rllilgi_~m:
Authorize the Ci.ty Manager or the Assistant Ci.ty Manager to execute_ and the City
Clerk to attest, the 1995-96 HOME Agreement (Attachment 1) with the RRHA and
amendments thereto, if necessary., approved as to form by the City Attorney,
within the limits of funds and the purposes set forth in this report.
Cost to the City will be SJ~[4Z,2_4_3. in HOME funds; funding is available
in the HOME accounts listed in Attachment A of the Agreement.
~[~l~Jtl~e~t~l]~ will be assured by executing the Agreement. The
RRHA possesses extensive knowledge and experience in the types of
activities to be conducted.
Timing is important. Housing activities and payments to the RRHA cannot
be implemented in the absence of an Agreement.
Consistency with the Consolidated Plan will be assured. The activities and
funding covered by the Agreement are specifically authorized in the Plan
for implementation by the RRHA.
B. Do not authorize execution of the 1995-96 HOME Agreement with the RRHA.
Cost to the City is unclear at this time. Funding would remain available.
But other arrangements would have to be made to establish a comparable
administrative capability within the City government structure or through
contracts with external agencies.
Members of Council
Page 3
Administrative capability would be negatively affected. While some City
staff would be able to perform certain functions, the range of knowledge
and experience would be difficult to replace.
o
Iimillg would be adversely affected. There would be significant delays in
making rehabilitation and homebuyer assistance available to the
community.
Consistency with the Consolidated Plan would not be achieved, since the
RRHA is specifically identified as the agency which will conduct the
activities covered by the Agreement.
Recommendation:
Concur with Alternative A_ authorizing the City Manager or the Assistant City Manager
to execute, and the City Clerk to attest, the 1995-96 HOME Agreement (Attachment 1)
with the RRHA and amendments thereto, if necessary, approved as to form by the City
Attorney, within the limits of funds and the pu~oses set forth in this report.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/feb
C~
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Housing Development Coordinator
Office of Grants Compliance
Executive Director, Roanoke Redevelopment and Housing Authority
AGREEMENT
Attachment 1
This Agreement is made and entered into this
following parties:
day of August 1995, by and between the
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WITNESSETH:
WHEREAS, the Roanoke City Council approved by Resolution No. 31070-062292 the 1992 HOME
Investment Partnership (HOME) program and by Ordinance No. 31069-062292 appropriated funds
therefor; and
WHEREAS, the Roanoke City Council approved by Resolution No. 31540-062893 the 1993 HOME
program and by Ordinance No. 31539-062893 appropriated funds therefor; and
WHEREAS, the Roanoke City Council approved by Resolution No. 32142-080894 the 1994 HOME
program and by Ordinance No. 32141-080894 appropriated funds therefor; and
WHEREAS, the Roanoke City Council approved by Resolution No. 32528-062695 the 1995 HOME
program and by Ordinance No. 32527-062695 appropriated funds therefor; and
WHEREAS, the Roanoke City Council on August 14, 1995, approved by Resolution No.
the execution of a subgrant agreement between the City of Roanoke ("the Grantee") and the Roanoke
Redevelopment and Housing Authority ("the Subgrantee"); and
WHEREAS, the City of Roanoke Redevelopment and Housing Authority Board of Commissioners
reviewed and approved by Resolution No. the execution of this subgrant agreement between the City
of Roanoke and the Roanoke Redevelopment and Housing Authority; and
WHEREAS, the Roanoke Redevelopment and Housing Authority is experienced in providing services to
and on behalf of citizens of low and moderate income;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. USE OF HOME FUNDS:
All program activities under this Agreement shall be operated in accordance with guidelines
Page 1
developed by the Grantee in consultation with the Subgrantee. These guidelines may be modified
with the approval of the Grantee's City Manager or Assistant City Manager and the Subgrantee's
Executive Director or her designee. (Note: Guidelines shall not be modified administratively when
the result would be to add or delete program activities or otherwise fundamentally alter the nature
or intent of any program activity.)
Owner-Occupied Rehabilitation Program - The Subgrantee shall conduct an Owner-Occupied
Rehabilitation program consisting of loans and/or grants from HOME funds provided by the
Grantee for the rehabilitation of substandard homes owned and occupied by very-low- and low-
income families (hereafter referred to as "eligible" families, homeowners, homebuyers, etc.).
Loan funds made available to the Grantee by the Virginia Department of Housing and
Community Development (DHCD) from the Urban Rehabilitation Program will be used to
supplement the HOME funds. HOME funds may also be used to supplement privately financed
loans obtained by the eligible homeowners. Responsibilities of the Subgrantee shall include
marketing and outreach, receiving and processing applications, packaging applications for the
DHCD loans, overseeing rehabilitation, holding deeds of trust and/or homeowner grant
agreements (specific to this Agreement) for the Grantee's HOME funds, and monitoring the
projects after rehabilitation, in accordance with federal HOME regulations.
Rental Rehabilitation Program - The Subgrantee shall conduct a Rental Rehabilitation Program
consisting of rehabilitation subsidies granted by the Subgrantee to owners of small rental
properties from HOME funds provided by the Grantee. An equal amount of loan funds made
available to the Grantee by the DHCD from the Urban Rehabilitation Program will be used to
supplement the HOME funds. HOME funds may also be used to supplement privately financed
loans obtained by the property owner. Responsibilities of the Subgrantee shall include marketing
and outreach, receiving and processing applications, packaging applications for the DHCD loans,
overseeing rehabilitation, holding deeds of trust and/or property owner agreements (specific to
this Agreemen0 for the Grantee's HOME funds and monitoring the projects after rehabilitation,
in accordance with federal HOME regulations.
Down Payment and Closing Cost Assistance Program - The Subgrantee shall conduct a Down
Payment and Closing Cost Assistance Program consisting of grants from HOME funds provided
by the Grantee to eligible first-time homebuyers to reduce the amount of cash required to
purchase a home. Responsibilities of the Subgrantee shall include marketing and outreach,
receiving and processing applications, holding homebuyer grant agreements and/or deeds of trust
(specific to this Agreement) for the Grantee's HOME funds and monitoring the projects, in
accordance with federal HOME regulations.
Purchase Rehabilitation Program - The Subgrantee shall conduct a Purchase Rehabilitation
Program consisting of loans and/or grants from HOME funds provided by the Grantee to eligible
families for the purchase, rehabilitation, and occupancy of vacant substandard houses. Loan
funds made available to the Grantee by the DHCD from the Urban Rehabilitation Program will
be used to supplement the HOME funds. HOME funds may also be used to supplement privately
financed loans obtained by the eligible homebuyers. Responsibilities of the Subgrantee shall
include marketing and outreach, receiving and processing applications, packaging applications
Page 2
for the DHCD loans, overseeing rehabilitation, holding deeds of trust and/or homebuyer grant
agreements (specific to this Agreement) for the Grantee's HOME funds and monitoring the
projects after rehabilitation, in accordance with federal HOME regulations.
Supplemental Rehabilitation Loan Subsidies - At the request of the Subgrantee, the Grantee may
provide up to $100,000 additional HOME funds to supplement the Owner-Occupied
Rehabilitation Program and/or the Purchase Rehabilitation Program.
- The Subgrantee shall assume responsibility for relocation assistance and
guidance to be provided to residents and businesses displaced by projects and activities of the
Grantee specific to this Agreement, in accordance with HUD regulations and guidelines·
Gainsboro Lot Acquisition and Homeownership Initiative Program - The Subgrantee shall
conduct a Gainsboro Lot Acquisition and Homeownership Initiative Program to assist eligible
families to purchase one of four homes in the Gainsboro Redevelopment/Conservation Area.
The four homes to be sold under this program are 12 and 18 Gilmer Avenue, N.W. and two new
homes to be constructed on Gilmer Avenue. HOME funds will be used to acquire the parcels
of land on Gilmer Avenue on which the new homes will be built. Funds will also be used to
provide each eligible family up to $15,000 in homebuyer assistance.
CHDO Development and Assistance -The Subgrantee shall assist the Grantee in the development
of new Community Housing Development Organizations (CHDOs) through participation in an
informational workshop designed to explain the HOME Program and to increase the number of
CHDOs certified to participate in the HOME Program. The Subgrantee shall also provide
technical assistance in the administrative processing and construction management of CHDO
rehabilitation projects.
Schedule - The Grantee and Subgrantee shall implement each program described above on July
l, 1995, or as soon as the applicable program guidelines are available, and shall set up individual
projects utilizing all the HOME funds identified in Attachment A by June 30, 1996. At the sole
discretion of the City, any funds remaining uncommitted to projects at the end of this period may
be carried over to the subsequent year or deobligated from the Agreement and used for other
HOME purposes.
Match - Funds drawn from the City's HOME Investment Trust Fund must be matched in
accordance with the requirements contained in 24 CFR 92.218 through 92.222. It shall be the
Grantee's responsiblity to determine the amount and ensure crediting of matching funds required
pursuant to this Agreement. The Subgrantee shall report regularly to the Grantee all activities
which may be credited against the HOME match requirement.
k. ~ - HOME Investment Partnership (HOME) funds, as provided in Attachment A, shall be
made available to the Subgrantee for the respective program activities.
a. The Subgrantee shall ensure that all housing units assisted with HOME funds through any
Page 3
program under this Agreement will adhere to the affordability requirements of 24 CFR 92.252,
92.254 and 92.258, as applicable. The Subgrantee shall require repayment of the HOME funds
if the housing does not meet the affordability requirements for the specified time period.
The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their
affordability for the minimum period. Monitoring procedures of the Subgrantee must be in
accordance with HUD regulations.
All repayments, interest and other return on the investment of HOME funds shall be returned to the
Grantee within 15 days of receipt by the Subgrantee.
4. UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee agrees to abide by the HUD conditions for HOME programs as set forth in 24 CFR
part 92, the requirements of OMB Circular No. A-87 and the following requirements of 24 CFR part
85: 85.6, 85.12, 85.20, 85.22, 85.26, 85.35, 85.36, 85.44, 85.51, and 85.52.
5. PROJECT REQUIREMENTS:
The Subgrantee shall comply with project requirements detailed in Subpart F of 24 CFR part 92, as
applicable, in accordance with the type of project assisted.
6. HOUSING QUALITY STANDARD:
The Subgrantee shall include in all agreements with owners of rental housing assisted under this
Agreement the provision that such units shall be maintained in compliance with applicable Housing
Quality Standards (HQS) or the Virginia Uniform Statewide Building Code, Volume II Building
Maintenance Code, whichever presents the higher standard, for the duration of the affordability
period. The form of such Agreements between the Subgrantee and property owners shall be subject
to approval by the Grantee.
7. OTHER PROGRAM REQUIREMENTS:
The Subgrantee shall carry out each activity in compliance with all federal laws and regulations
described in subpart H of 24 CFR 92, except that the Subgrantee does not assume the Grantee's
responsibilities for environmental review in 24 CFR 92.352 or the intergovernmental review process
in 24 CFR 92.359.
All proposals for HOME-assisted rehabilitation in the City shall be submitted to the Grantee's Office
of Grants Compliance for determination of the structure's eligibility for inclusion on the National
Register of Historic Places. If property is historically eligible, all project plans and specifications
will be submitted to the Grantee's Office of Grants Compliance for review as to compliance with
Section 106 of the National Historic Preservation Act.
Page 4
8. AFFIRMATIVE MARKETING:
As applicable, and in accordance with 24 CFR 92.351, the Subgrantee shall include in all agreements
with the owners of rental housing the provision that the owners shall comply with the Grantee's
Affirmative Marketing Procedures.
9. CONDITIONS FOR RELIGIOUS ORGANIZATIONS:
The Subgrantee shall not grant or loan any HOME funds to primarily religious organizations for any
activity, including secular activities. In addition, HOME funds may not be used to rehabilitate or
construct housing owned by primarily religious organizations or to assist primarily religious
organizations in acquiring housing. In particular, there shall be no religious or membership criteria
for tenants of any HOME-assisted properties.
10. REQUESTS FOR DISBURSEMENTS OF FUNDS:
The Subgrantee shall file the necessary papers, including HOME Payment Certification Form and
invoice for work completed, with the Grantee's Director of Finance after the expenditures have been
incurred. These funds will be disbursed within ten (10) working days of receipt from Subgrantee.
Cash advances of HOME funds will not be approved. The funds must be requested on a project
reimbursement basis. Administrative costs will be reimbursed on a bi-monthly basis. The Subgrantee
will submit an invoice to the Office of Grants Compliance detailing the expenditures to be
reimbursed. Payment will be made to the Subgrantee within ten (10) days from date of receipt. The
Subgrantee may not request disbursement of funds under this Agreement until the funds are needed
for payment of eligible cost.
11. REVERSION OF ASSETS:
Upon expiration of this Agreement, the Subgrantee must transfer to the Grantee any HOME funds
on hand at the time of expiration and any accounts receivable attributable to the use of HOME funds.
12. RECORDS AND REPORTS: The Subgrantee agrees to submit such reports as may be requested
by the Grantee concerning the activities conducted under this Agreement. Further, the following
shall apply with respect to the records to be maintained:
a. Project records to be maintained: At a minimum, for each project assisted with HOME funds
under this Agreement, the Subgrantee shall maintain documents and records which evidence:
(1) that each project complies with the property standards of 24 CFR 92.251.
(2) that each rental housing project complies with the requirements of 24 CFR 92.252 for the
required period of affordability. Records must be kept for each family assisted.
(3) that tenant and participant protections comply with the requirements of 24 CFR 92.253.
(4) that each homeownership project complies with the requirements of 24 CFR 92.254 for
Page 5
affordability, including the initial purchase price and appraised value (after rehabilitation,
if required) of the property. Records must be kept for each family assisted.
(5) whether the project is mixed-income, mixed-use, or both, in accordance with 24 CFR 92.255
or 24 CFR 92.256.
(6) that, consistent with 24 CFR 91.225(d)(3), the Subgrantee has evaluated each housing project
and has not invested any more HOME funds in combination with other federal assistance
than necessary to provide affordable housing.
b. Period of record retention: Except as provided in paragraph (1), (2), or (3) of this section,
records must be retained for three years after closeout of the funds.
(1)
In the event of any litigation, claim, negotiation, audit, or other action, records must be
retained until completion of the action and resolution of all issues which arise from it or until
the end of the three-year period, whichever is later.
(2)
Records under 24 CFR part 92, subparts F and H, regarding project requirements and other
requirements that apply for the duration of the period of affordability (24 CFR 92.350,
92.351, and 92.358), as well as the written agreement and inspection and monitoring reports,
must be retained for three years after the required period of affordability specified in 24 CFR
92.252 or 24 CFR 92.254, as applicable.
(3)
Records covering displacements and acquisition must be retained for at least three years after
the date by which all persons displaced from the property and all persons whose property is
acquired for the project have received the final payment to which they are entitled in
accordance with 24 CFR 92.353.
Access to records: The Grantee, HUD and the Comptroller General of the United States, or any
of their representatives, have the right of access to any pertinent books, documents, papers and
other records of the Subgrantee in order to make audits, examinations, excerpts, and transcripts.
Citizens, public agencies, and other interested parties must be provided with reasonable access
to records, consistent with applicable state and local laws regarding privacy and obligations of
confidentiality.
13. ENFORCEMENT OF THE AGREEMENT:
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the
Subgrantee materially fails to comply with any term of the Agreement. This Agreement may be also
terminated for convenience in accordance with 24 CFR 85.44.
The affordability provisions referenced in paragraph 2 of this Agreement shall be enforced by written
covenant between the Subgrantee and all rental property owners or homebuyers as a condition of sale
or participation in the HOME program. Covenants shall be recorded with the property deeds and
deeds of trust. The form of such covenants are subject to approval by the City. If affordability
Page 6
provisions are not met, the HOME subsidy shall be repaid to the City in accordance with paragraph
3 of this Agreement.
14. DURATION OF THE AGREEMENT:
For the purposes of monitoring affordability by the Subgrantee, this Agreement shall be in effect
through the latest date on which any housing unit assisted with HOME funds under this Agreement
is subject to the affordability requirements of 24 CFR 92.252, 92.254 or 92.258, as applicable.
However, should the Grantee fail to provide the Subgrantee administrative funding for such
monitoring pursuant to this or any other agreement with Subgrantee, the monitoring and record
keeping requirements of this Agreement shall revert to Grantee. In the event of such reversion, the
Subgrantee shall promptly provide to Grantee all records and documents in the Subgrantee's
possession necessary to effect such monitoring.
15. ~
Not less than annually, the City shall review the Subgrantee's performance under the terms,
conditions and expectations of this Agreement, and compliance with applicable local state and federal
statutes, regulations, policies and procedures.
Not less than annually, the Subgrantee shall review the activities of owners of rental housing assisted
with HOME funds to assess compliance with the requirements of 24 CFR part 92.252
("affordability") and 24 CFR 92.504(c)(6) ("housing quality standard"), as set forth in this
Agreement. For multifamily housing of more than 25 HOME-assisted units, each review must
include on-site inspection to determine compliance with housing codes, occupancy requirements, and
rent levels. For rental housing containing 25 or fewer HOME-assisted units, an on-site review must
be made at least once within each two-year period. The results of each review shall be submitted
to the Grantee's Office of Grants Compliance in quarterly reports.
16. ANNUAL AUDIT/MONITORING:
The Subgrantee shall provide for an independent, annual audit of all HOME expenditures under this
Agreement, in accordance with Circular A-128. Two copies of the audit report shall be furnished
to the Grantee within 30 days after completion of the audit. In addition, the Grantee may perform
quarterly monitoring visits to verify the Subgrantee's performance from a financial and compliance
auditing perspective during the period covered by this Agreement.
17. THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
18. ~
Each party to this Agreement shall indemnify and hold harmless the other, its officers, agents and
employees, from any and all claims, liability, causes of actions, suits of any nature, costs and
expenses, including reasonable attorney's fees, resulting from or arising out of the party's intentional
Page 7
or negligent acts or omissions with respect to the duties, rights and privileges granted in or arising
under this Agreement, including without limitation, fines and penalties, violation of federal, state
or local laws, or regulations promulgated thereunder, personal injury, wrongful death or property
damage claims. In the event that the parties are jointly or concurrently negligent, each shall
indemnify and hold harmless the other party to the extent of its own negligence.
19. CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position
to participate in a decision-making process or gain inside information with regard to any HOME
activities, may obtain a personal or financial interest in or benefit from any of the activities, or have
an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds
thereunder, either for themselves, their family or business associates, during their tenure or for one
(1) year thereafter.
20. ~
This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trus~es,
and successors.
This Agreement, including any Attachments and Exhibits, represents the entire agreement between
the parties, which shall not be modified, amended, altered or changed, except by written agreement
executed by the parties.
22. ~
This Agreement shall be governed by laws of the Commonwealth of Virginia.
23. AVAILABILITY OF FUNDS:
Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME)
and/or Emergency Shelter Grant (ESG) funding, as applicable, to be made available by the City of
Roanoke under this Agreement is contingent upon necessary appropriations by the U.S. Congress.
In the event that sufficient funds are not appropriated, at the sole discretion of the City of Roanoke,
this Agreement may be terminated in whole or in part.
Page 8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
CITY OF ROANOKE
By By
Mary F. Parker, City Clerk
ATFEST:
City Manager/Assistant City Manager
SUBGRANTEE
By By
Neva J. Smith, Executive Director
Roanoke Redevelopment and Housing Authority
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROVED AS TO FUNDS AVAILABLE
Assistant City Attorney
Director of Finance
Date
Account #
(See Attachment A~
Page 9
Attachment A
1995/96 RRHA Contract
Financial Accounts
Account #
5303-5233
5302-5235
5303-5235
5303-5306
5300-5236
5301-5236
5300-5240
5302-5240
5302-5301
5301-5231
5303-5231
5302-5260
5302-53ll
5303-5305
5303-5311
5302-5302
5303-5304
Description
General Administration
Owner-Occupied Rehab
Owner-Occupied Rehab
Owner-Occupied Rehab
Rental Rehab
Rental Rehab
Down Pmt/Closing Cost
Down Pmt/Closing Cost
Down Pmt/Closing Cost
Purchase/Rehab
Purchase/Rehab
Supplemental Loan Subsidies
Gainsboro Home/Lot
Gainsboro Home/Lot
Gainsboro Home/Lot
CHDO Assistance
CHDO Assistance
TOTAL
Project
138,031
95,000
67,939
250,000
15,128
73,500
98,600
30,000
100,000
42,000
28,000
938,198
115,700
18,000
14,000
3,750
151,450
33,254
24,341
57,595
Total
33,254
138,031
95,000
115,700
67,939
250,000
15,128
73,500
18,000
98,600
30,000
100,000
42,000
14,000
28,000
3,750
24,34l
1,147,243
Page 10
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32603-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
Roanoke
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Annromriation
Public Works $ 22,523,679
Engineering (1,2) ................................. 1,444,528
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (3) .................
1) Temporary
Employee Wages
2) Furniture and
Equipment
3) CMERP - City
Unappropriated
(001-052-4310-1004) $ 90,000
(001-052-4310-9005) 60,000
(001-3323) (150,000)
$ 6,226,513
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 14, 1995
Council Report No. 95-169
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: DIGITAL MAPPING
Background on the subject in chronological order is as follows:
The Eng neer nq Department maintains approximately 329 appraisal map
sheets.
B. All of the maps are drawn and maintained by hand.
In recognition of the current trend in information technoloq¥, the
Engineering Department is converting all of the official City maps to a
digital (computer) form. This permits maps to be drawn and stored on
a computer.
Diqital maps permit layerinq of map information so that changed
information only needs to be updated on the affected layer.
Council recently approved an agreement with the U.S. Army Corps of
Engineers to provide digital map products. All of these products may use
the appraisal map as base information.
II.
Current situation is as follows:
The City appraisal maps show the location of real estate parcel
boundaries, street rights-of-ways and assessment reference numbers.
This map provides geographic reference for all other maps. It is
necessary to convert this map to digital form so that other map themes
being prepared by the Corps of Engineers, such as topography, water
and sewer infrastructure can be related to real estate parcel boundaries.
Honorable Mayor and Members of City Council
DIGITAL MAPPING
August 14, 1995
Page 2
Co
The conversion of the existinq appraisal maps to digital (computer) form
will support and be compatible with future geographic information
systems (GIS).
The conversion work has been started by the Engineering Department
and is approximately 50 percent complete· A goal has been established
to complete the map conversion in one year. To meet this goal,
temporary employees and additional capital equipment will be needed.
The estimated cost for the project is as follows:
Temporary Personnel
Microcomputers
Plotter
Local Area Network
Total
$ 90,000
20,000
5,000
35,000
$150,000
III.
Issues
A.
B.
C.
__ in order of importance are as follows:
Funding
Timing
Compatibility
IV. Alternatives in order of feasibility are as follows:
Proceed with conversion of appraisal maps to digital form using a
combination of existing staff and new temporary staff.
Fundin.q totaling $150,000 is available in prior years Capital
Maintenance Equipment Replacement Program and may be
transferred to accounts in the Engineering Department General
Fund budget.
Honorable Mayor and Members of City Council
DIGITAL MAPPING
August14,1995
Page 3
2. Timing is important so that the appraisal maps can be completed
to support future information systems.
3. Compatibility of the maps with future systems is critical. The
Engineering Department is using industry standard software for
the map conversion so that future compatibility is assured.
Use a private consultant to perform the appraisal map conversion.
1. Funding availability is uncertain. Costs would increase
significantly.
2. Timing remains important. The consultant would need to meet a
relatively short deadline. Conversion cost could increase.
3. Compatibility of the maps with future systems remains important.
Do nothing. Maintain the existing system of hand-drawn maps.
1. Fundinq is not an immediate issue. The City will continue to
spend approximately 5,000 man-hours per year to maintain
hand-drawn maps.
2. Timing remains important. Future information systems may be
limited by the lack of digital map information.
3. Compatibility will not be an issue.
Recommendation is that City Council concur in Alternative A, and take the
following specific actions:
Appropriate $150,000 from prior years Capital Maintenance Equipment
Replacement Program to accounts in the Engineering Department General
Fund budget as follows:
Temporary Wages (001-052-4310-1004) 990,000
Capital Equipment (001-052-4310-9005) 60,000
Honorable Mayor and Members of City Council
DIGITAL MAPPING
August 14, 1995
Page 4
WRH/PCS/kh
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32604-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General and Capital Projects Fund Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the
exist.
THEREFORE,
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council
Roanoke that certain sections of the 1995-96 General and
Projects Fund Appropriations, be, and the same are hereby,
and reordained to read as follows, in part:
of the City of
Capital
amended
General Fund
A 'ations
Nondepartmental
Transfer to Other Funds
Fund Balance
Reserved CMERP - City
CaPital Pro4ects Fund
Recreation
Restore Greenhouse - Mountain View
$ 50,555,918
49,660,099
(2) ......................... $ 6,330,512
(3) ............
1) Transfer to
Capital
Projects Fund (001-004-9310-9508) $ 46,000
2) Reserved
CMERP - City (001-3323) (46,000)
$ 405,557
46,000
3)
Appropriated
from General
Revenue
(008-052-9664-9003) $ 46,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
August 14, 1995
Council Report No. 95-170
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: FUND APPROPRIATION
RESTORATION OF GREENHOUSE AT MOUNTAIN VIEW
Background on the subject in chronological order is as follows:
The General Fund Capital Maintenance and Equipment Replacement
Program (CMERP) for Fiscal Year 1994-95 identified the need to restore
the greenhouse at Mountain View.
City Mana.qer's approval is required for purchases costing less than
$75,000 per single item.
Only one (1) bid was received on June 1, 1995 from Construction
Services of Roanoke, Inc., in the amount of $40,000 and 90 consecutive
calendar days; however, five construction firms received specifications
for this project, but four (4) of them did not submit bids due to the
nature of the work involved.
Greenhouse was constructed at the time Mountain View was
constructed. Mountain View is on the Historical Registry along with
outbuildings and grounds. The Greenhouse structure has deteriorated to
the point where it needs repair/replacement or in the next two to three
years it wil be beyond repair and will have to be totally replaced. It is
used by the Grounds Department on a year round basis.
II.
Current situation is as follows:
It is necessary for City Council to appropriate funds from the prior year's
Capital Maintenance and Equipment Replacement Program account to
allow for the restoration of the greenhouse at Mountain View.
Honorable Mayor and Members of City Council
FUND APPROPRIATION
RESTORATION OF GREENHOUSE AT MOUNTAIN VIEW
Page 2
August 14, 1995
Ill.
Issues in order of importance are as follows:
A. Need
B. Funding
C. Timing
IV.
Alternatives in order of feasibility are as follows:
City Council appropriate $46,000 from the prior year's Capital
Maintenance and Equipment Replacement Program account to a Capital
account to be established by the Director of Finance to be entitled
"Restoration of Greenhouse".
Need for restoration of the greenhouse at Mountain View would
be met.
Fundinq is available in the prior year's CMERP account. This
appropriation will provide a $6,000 contingency which will be
used mostly to replace glass panes broken in their removal during
restoration· Old glass is very brittle.
Timing will allow for the restoration of the greenhouse before the
next growing season·
B. City Council not appropriate $46,000.
1. Need for restoration of the greenhouse would not be met.
Funding required for the restoration of the greenhouse would not
be expended at this time.
Timinq for the restoration would not be accomplished in an
effective manner. The greenhouse is in dire need of restoration at
this time.
Honorable Mayor and Members of City Council
FUND APPROPRIATION
RESTORATION OF GREENHOUSE AT MOUNTAIN VIEW
Page 3
August 14, 1995
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
A=
Appropriate $46,000 from the General Fund prior year's Capital
Maintenance and Equipment Replacement Program account to a Capital
Projects Fund account to be established by the Director of Finance
entitled "Restoration of Greenhouse".
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Manager, Parks and Grounds
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-I 536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy Cit) Clerk
August16,1995
File #20-77-236-514
M. Scott Hollis
Urban Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 32605-081495 authorizing execution of two Project
Administration Agreements with the Commonwealth of Virginia Department of
Transportation in connection with the Intermodal Surface Transportation Efficiency Act
Safety Projects for intersection widening and realignment of Old Mountain Road/Nelms
Lane, N. E., and intersection sight distance improvements to King Street/Berkley Road,
N. E., as more particularly set forth in a report of the City Manager under date of
August 14, 1995. Resolution No. 32605-081495 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32605-081495.
A RESOLUTION authorizing execution of two Project
Administration Agreements with the Commonwealth of Virginia
Department of Transportation (VDOT) in connection with the
Intermodal Surface Transportation Efficiency Act (ISTEA) Safety
Projects for the intersection widening and realignment of Old
Mountain Road/Nelms Lane, N.E., and the intersection sight distance
improvements to King Street/Berkley Road, N.E.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager and the City Clerk are hereby authorized to execute
and attest, respectively, on behalf of the City of Roanoke, two
Project Administration Agreements with the Commonwealth of Virginia
Department of Transportation (VDOT) with respect to the Old
Mountain Road/Nelms Lane, N.E., intersection widening and alignment
improvements, and the King Street/Berkley Road, N. E., intersection
sight distance improvements, which safety projects have been
approved by VDOT as hazard elimination projects (ISTEA Safety
Projects), said agreements shall be in form approved by the City
Attorney and contain such provisions as are more particularly set
out in the City Manager's report dated August 14, 1995.
ATTEST:
City Clerk.
August 14,
No. 95-171
1995
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT:
Project Administration Agreements for
ISTEA Safety Projects
I. Background:
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law in December 1991. ISTEA
requires state departments for transportation to set
aside a minimum of 10 percent of The Surface
Transportation Program (STP) allocation each year to be
used for "hazard elimination" and "rail/highway grade
crossings."
Fundinq participation for approved projects is 90 percent
federal and 10 percent local. Regular urban highway
allocations may be used to provide 98 percent of the
10 percent local matching funds, with the locality
providing the other 2 percent. This effectively means
that the locality only needs to provide 0.2 percent in
local funding.
Virginia Department of Transportation (VDOT)
Roanoke City's project applications in late
1993 for the following three (3) projects:
approved
December,
Old Mountain Road/Nelms Lane~ N.E., intersection -
widen pavement and improve alignment of Nelms Lane.
Kinq Street/Berkley Road~ N.E.~ intersection -
improve sight distance by widening King Street.
Albemarle Avenue{
upgrade flashing
Williamson Road.
S.E., railroad qrade crossinq -
lights and add gates, east of
Projects had been selected by City staff based upon site
review, reported accident history, and citizen
complaints.
Roanoke City Council approved the appropriate resolutions
on July 11, 1994 for VDOT to enable these projects to be
programmed in the Six-Year Improvement Program
No. 95-171
Page 2
August 14, 1995
(Resolutions No. 32101-071194; 32102-071194; and 32103-
071194).
II. Current Situation:
Project administration agreements require execution by
the City to enable the two (2) roadway projects to
proceed. City staff will do the engineering and design
work while VDOT will administer right-of-way acquisition
and construction. (Norfolk Southern and VDOT will handle
all phases of the railroad grade crossing project. A
future report to City Council will be necessary regarding
the agreement and funding for that project).
City Council will ultimately be asked to concur in the
major design features of the two roadway projects and to
authorize the VDOT to acquire needed right-of-way.
III. Issues
A. Traffic Safety
B. Timing
IV. Alternatives:
Authorize the execution of Project Administration
Agreements on behalf of the City for two (2) ISTEA Safety
Projects.
1. Traffic Safety of both project locations will
improve.
Timinq is important. Project engineering can be
officially authorized following City and VDOT
execution of these agreements.
Do not authorize the execution of Project Administration
Agreements on behalf of the City for two (2) ISTEA Safety
Projects.
1. Traffic Safety of both project locations will not
improve.
2. Timing is not an issue.
No. 95-171
Page 3
August 14, 1995
VJ
Recommendation is that City Council concur in Alternative A
and authorize the City Manager to execute the two (2) Project
Administration Agreements on behalf of the City in a form
acceptable to the City Attorney.
Respectfully submitted
City Manager
WRH/RKB/gpe
copy: City Attorney
Director of Finance
Director of Public Works
Director of Utility and Operations
Manager, Office of Management & Budget
Traffic Engineer
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-I 536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy City Clerk
August 16, 1995
File #67-183-270-361-467-472
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32607-081495 authorizing an agreement with the
School Board for the City of Roanoke for the purpose of providing mowing by the City of
certain open space school properties for a period of nine years, upon certain terms and
conditions, and pursuant to recommendations contained in a report of the City Manager
under date of August 14, 1995. Resolution No. 32607-081495 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32607-081495.
A RESOLUTION autho 'm~ng an agreement with the School Board for the City of Roanoke
for the purpose of mowing school open space property.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, an agreement with the School Board for the City of
Roanoke for the purpose of the City's providing mowing of certain open space school properties for
a period of nine (9) years, upon such terms and conditions as are deemed appropriate by the City
Manager and in accordance with the recommendations contained in the City manager's report to this
Council dated August 14, 1995.
2. Said agreement shall be in such form as is approved by the City Attorney and shall be
in substantially the form attached to the City Manager's report to this Council.
ATTEST:
city cl .
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32606-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General and Fleet Management Fund Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 General Fund and Fleet
Management Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 50,559,918
Public Works 22,566,603
Transfer to Other Funds (1) ........................ 49,664,099
Parks Maintenance (2) .............................. 3,689,753
Revenue
Charges for Services (3) ............................ $ 50,028,042
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (4) .................. $ 1,324,295
Fleet Management Fund
Appropriation
Fleet Management Capital Outlay (5) ................. $ 1,925,000
Revenue
Non-Operating $ 75,000
Other Revenue (6) .................................. 75,000
1) Transfer to Fleet (001-004-9310-9506)
Management Fund
2) Other Equipment (001-052-4340-9015)
3) Grounds Maintenance(001-020-1234-0882)
4) CMERP - School
Unappropriated 001-3324)
5) Other Equipment 017-052-2642-9015)
6) Transfer from
General Fund 017-020-1234-0951)
$ 50,000
35,714
35,714
( 50,000)
50,000
50,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
August 14, 1995
Council Report No. 95-172
Proposal of Parks and Recreation Department to conduct contract open space
mowing on Public School properties.
Roanoke City Public School system has traditionally mowed grass with custodians.
They have reco~ized the inefficiency of the current arrangement and have taken
action in order to improve efficiencies and the quality of maintenance.
Private contractors were invited to bid on mowing school properties during March
1995. Due to a variety of reasons, the Roanoke City Public School system
received no expressed interest fi~om the private sector.
CURRENT SITUATION:
Roanoke City Parks and Recreation Dep_ artme,* currently mows adjacent to
sixteen school properties.
Roanoke City_ Public School administrators contacted the Parks and Recreation
Department in regard to providing contract services for school mowing.
Parks and Recreation Dep_ artment responded with the attached proposal dated July
13, 1995. School administrators have accepted the proposal and the School
Board formally approved it on August 8, 1995. Please refer to the attached
communication dated July 26, 1995, and the attached Agreement dated August 1,
1995.
Both Roanoke City and School administrators have mutually recognized the
increased efficiencies via economies of scale through having one entity conduct all
open space mowing.
Honorable Mayor and Council Members
Proposal of Parks and Recreation to Conduct
Open Space Mowing on Public School Properties
August 14, 1995
Page 2 Council Report No. 95-172
School Board and City. Council approval is needed to authorize a formal contract
for mowing services.
lII. ISSUES:
A. Service Delivery_.
B. Equity_,
C. Funding.
E. Timing.
IV. ALTERNAT~____S_:
Au~odze City Manager to enter into a nine (9) year agreement with the School
Board for the City of Roenoke for the purpose of mowing school open space
property at twenty-one sites.
Service Delivery_ will be enhanced tttrough utilization of higher efficiency
equipment. Economies of scale will be realized by consolidation of
mowing services.
Equity_ would be achieved through an increased standard of maintenance at
both school and park properties.
Funding will be supplied by Roanoke City Public Schools in the amount of
$100.000 for capital equipment, $50.000 in FY 96 and $50.000 in FY 97.
Additionally, an annual payment of $50,000 will provide for operating
expenses.
Honorable Mayor and Council Members
Proposal of Parks and Recreation to Conduct
Open Space Mowing on Public School Properties
August 14, 1995
Page 3 Council Repmt No. 95-172
Legal Authority to allow the City Manager to enter into an agreement with
the School Board for the City of Roanoke will be granted.
5. Timing to provide for contract work this mowing season would be met.
E__qllip. Illg~ necessary to conduct this arrangement shall be funded by the
School Board for the City of Roanoke, eliminating the need for utilization
of Roanoke City General Fund resources.
Reject request to authorize City Manager to enter into a nine (9) year agreement
with the School Board for the City of Roanoke for the purpose of mowing school
open space property.
Service Delivery will not be enhanced. Economies of scale will not be
realized.
2. Equity would not be an issue.
3. Funding will remain in the School Board's accotmts.
4. ~ will not be necessary.
5. Timing would not be an issue.
6. Equipment purchase would not be needed.
RECOMMENDATION: City Council concur with Alternative "A".
Authorize City Manager to enter into a nine (9) year agreement with the School
Board for the City of Roanoke, in a form as approved by City Attorney, for the
purpose of mowing school open space propetty.
Appropriate $50,000 of the School Board's share of General Fund CMERP to be
transferred to the Fleet Management Fund for purchase of equipment. Also
appropriate $35.714.28 to Parks Maintenance Account 001-052-4340-9015 and
Honorable Mayor and Council Members
Proposal of Parks and Recreation to Conduct
Open Space Mowing on Public School Properties
August 14, 1995
Page 4 Council Report No. 95-172
increase the General Fund Revenue Estimate 001-020-1234-0882 by ~ for interfund
billings for the work to be performed.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/jwc
Attachments
cc: Dr. E. Wayne I-lards, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
City Attorney
Director of Finance
Director of Public Works
Manager, Management and Budget
Manager, Parks and Recreation
Superintendent of Parks and Grounds
RO,~NOKE cITY
P A R K $
[~ E C I~ E A T I O N
210 ReserveAvenue SW Roanoke, Virginia 24016
7031981-2236 FAX 703/981-1287
July 13, 1995 ~
Mr. Richard L. Kelley
Assistant Superintendent of Operalions
P.O. Box 13145
Roanoke, VA 2403'1
Re: Mowiog of School Properties
Dear Mr. Kelley:
Pt~rsuant to our recent couversations, the P, oaaoke Cily Delmrtment of Pinks and Recreation is pleased
to provide Romioke City Public Schools this revised proposal for the purpose ofmowiog twenty-one
(21) school properlies on mi annnal basis.
The locations to be mowed are as £ollows:
Addison Middle School
Breckinridge Middle School
Fairview Middle School
Fallen Park Middle School
Fishbum Park Elementm3' School
Forest Park Elemenlary School
Garden City Elementary School
Gr,'mdin Court Elementary School
ltuff Lane Elemenlary School
Hurt Park Elemeutary School
James Madison Middle School
Lincoln Terrace Elementary School
Montew Elementary School
Pah'ick 1 letoT I liglt School
Prestou Park Elemeutary School
Raleigh Court Elementary School
Roanoke Acadelny
Round Hill Elementary School
Ruffner Middle School
Westskle Elemenlary School
William Fleming ttigh School
We propose to conduct open space mowing a minimum of hvice monthly at each location as follows:
July 1 - Oclober 30, 1995 nod April I - Juae 30, 1996
July I - October 30, 1996 and April I - Jtme 30, 1997
Joly I -October 30, 1997 aad April I -Juue 30, 1998
July 1 - Oclober 30, 1998 aad April I - Jtme 30, 1999
July I - October 30, 1999 and April I - June 30, 2000
Joly 1 - October 30, 2000 and April 1 - June 30, 2001
July I - October 3(I, 2001 and April I - Jtme 30, 2002
July I- Oclober 30, 2002 aod April I - June 30, 2003
July I - October 31), 2003 aud April I -.hme 30, 2004
Richard L. Kelley
July 13, 1995
Page 2
mid at oilier limas as mutually delem~ined necessm¥. This is Io include fifieeu (15) mowings of (+/-)
250 acres in each contract year.
The term ofthis arrangement shall be for nine ),ears beginaiug July 1, 1995, and ending June 30, 2004.
Payment for mowing services shall be as follows:
$100,000
$50,000
For procurement of capital equipment lo be paid iu two equal installments of $50,000
each. The first installmeut shall be paid at the time of coutract execution. The secood
installment shall be paid on or be£ore the beginniug of contract year two.
For operational costs for each of the first three contract years to be paid in seven equal
payments of $7,142.86 mmually. Paymeuls shall be made at the end of each month
during the mowing seasoo. These months shall include July, Aogust, September,
Oclober, April, May and Jtme of each year.
At the end of Fiscal Year 1998 (the third COlflract year) and Fiscal Year 2001 (the sixth contract 5,ear)
bolh parties lnutually agree to adjust (lie fees for operatioual cosls based upon inflation and lhe current
labor rate.
We are convinced that this currant proposal is one of umlual beuefit xvhereas we shall capitalize ou
economies of scale thereby ensuriog the Public School system aud the public palk system a beighteued
slmldard of roaintenmme at each of our facilities.
I look forward to your response regarding lifts matter.
Sincerely,
John W. Coates
Manager
JWC:plr
Ao~ S[~, ~-Ai 0~
From: P. ioha~d L. Kelley To: John Coates Dale: ?r26195 Time: t4:3g:42 Page 1 of I
RECL,.
CiTY OF
Iii ,;., F:-', . HAl/ii
Memo No.: ST96-15
To:
From:
Date:
RE:
Jolm Coates, Director o['Cily Parks & Recrealion
Richard L. Kelley, Assislanl Superintendent for Operations
July 26, 1995
Conlract for Grass Mowing Operations (Updale of July 21 Memo)
The School Board informally has approved the contract with your department for the mowing of
school grounds· Final approval is scheduled for the August 8 School Board meeting. Please have
a conlract prepared by the City Attorney's office which incorporates the details of our agreetnent.
You also may proceed with the purchase of the mowing equipmeut which will be funded by
$50,000 in School capilal funds for FY95-96.
I would appreciate your noti£ying the by August 1 concerning lite date Ihe City will assmne
contract mowing operations for the Schools.
cc: X Parsons
Joe Cason
Jitn Tyree
AGREEMENT
THIS AGREEMENT between the City of Roanoke, a municipal corporation organized under
the laws of the Commonwealth of Virginia ("City") and the School Board for the City of Roanoke
("School Board") is dated August 1, 1995 for identification.
The City and the School Board hereby covenant and agree as follows:
During the term of this agreement, the City shall provide open space mowing for the
following School Board properties:
Addison Middle School
Breckenddge Middle School
Falrview Middle School
Fallon Park Middle School
Fishbum Park Elementary School
Forest Park Elementary School
Crarden City Elementary School
Grandin Court Elementary School
HuffLane Elementary School
Hurt Park Elementary School
James Madison Middle School
Lincoln Terrace Elementary School
Montery Elementary School
Patrick Henry High School
Preston Park Elementary School
Raleigh Court Elementary School
Roanoke Academy
Round Hill Elementary School
Ruffner Middle School
Westside Elementary School
William Fleming High School
The dimensions of the areas to be mowed at each school shall be agreed to by the City and
School Board Administrations.
Mowing shall be performed at least twice monthly at each location during each of the
following months:
July, August, September, October, April, May, and June.
Mowing shall also be performed as deemed mutually necessary by the parties Except
for the first contract year, the total number of mowings shall be not less than fiiteen
(15) per co~,hact year which shall coincide with the parties' fiscal year. During the first
contract year, the total number of mowings shall be not less than eleven (11).
The term of this agreement shall commence September 1, 1995 and shall terminate
June 30, 2004.
4. For services rendered:
a) The School Board shall pay the City $100,000.00 which shall be paid in two
equal installments. The first installment shall be paid at the time of execution
of this agreement and the second installment shall be paid aRer July 1, 1996 but
prior to September 30, 1996.
b)
Mowing operations shall commence September 1, 1995. For the first contract
year only, the School Board shall pay the City $35,714.28, which will be paid
in five (5) equal installments of $7,142.86 with the first payment to be made
September 1, 1995.
c)
Commencing with the second contract year, the School Board shall pay the
City $50,000.00 for operational costs for each contract year in seven (7)
equal payments of $7,142.86 during the months of July, August, September,
October, April, May, and June. The annual rate may be adjusted at the end of
fiscal year 1998 and at the end of fiscal year 2001. Any adjustments shall apply
to subsequent contract years. Each adju~hnent shall be based upon any change
in labor rates for City employees performing the services plus changes in the
Consumer Price Index for motor fuel and vehicle repairs, provided that no
single adjustment shall exceed an annual average of five percent (5%) of the
then current rate for annual operational costs.
For purposes of this paragraph, the term "mowing season" shall mean the period July
through October and the period April through June. During the fiscal year ending
1998, either party may, by providing sixty (60) days written notice prior to the
beginning oftbe next mowing season, terminate the agreement prior to that mowing
season. If such agreement is terminated by either party, the City shall refund to the
School Board a portion of the purchase price of the two mowing tractors purchased
by the City with funds provided by the School Board. The portion shall be calculated
by multiplying the original purchase price by a fi.action, the numerator of which is the
sum of the number of years until the contract expires and the denominator is the figure
45. In the alternative, upon mutual agreement of the parties, the City may relinquish
tire and ownership of the mowing tractors to the School Board, and no such payment
shall be required.
The School Board reasonably believes that legally available funds in an amount
sufficient to make all payments during the term of this agreement can be obtained. The
School Board intends to do all things lawfully within its power to obtain and maintain
funds fi.om which the payments may be made. Notwithstanding the foregoing, the
School Board's obligations to pay any amount due for those fiscal years succeeding the
fiscal year ending June 30, 1996 are contingent upon appropriation and approval of
funds for that purpose. Therefore, the School Board may terminate the agreement as
of the end of any succeeding fiscal year by giving the City sixty (60) days written
notice that the agreement will terminate by reason of failure of appropriation of
adequate funds to make the payments. Notwithstanding the foregoing, the School
Board agrees that it will use its best efforts to obtain appropriation of the necessary
funds to avoid termination of the agreement by taking all appropriate actions including
the inclusion in the School Board's budget request for each fiscal year during the term
of this agreement a request of adequate funds to meet its obligations and to continue
the agreement in force. If the agreement is terminated because of non-appropriation
of funds, the refund due to the School Board shall be calculated in accordance with
paragraph 6 above.
The City shall be responsible to the School Board for any negligent damage to School
Board property caused by employees of the City. The School Board shall promptly
notify the City of any such damage, and the City shall either repair or cause the
damage to be repaired at its expense or shall reimburse the School Board for its costs
of making such repair.
The School Board shall be responsible to the City for any negligent damage to City
property caused by employees of the School Board. The City shall promptly notify the
School Board of any such damage, and the School Board shall either repair or cause
the damage to be repaired at its expense or shall reimburse the City for its cost of
making such repair.
ATTEST
CITY OF ROANOKE
Mary F. Parker, City Clerk
By.
W. Robert Herbert, City Manager
ATTEST
ROANOKE CITY SCHOOL BOARD
June Nolley, Clerk
E. Wayne Harris, Superintendent
Approved as to form:
Approved as to execution:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32608-081495.
1995-96 General
emergency.
WHEREAS,
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by
that certain sections of
the Council of the City of
Roanoke the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Works
Building Maintenance (1) ..........................
$ 22,530,889
31,177,290
Fun
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (2) .................
$ 4,830,608
1) Maintenance -
General Fund
2) CMERP - City
Unappropriated
(001-052-4330-3050) $ 7,210
(001-3323) (7,210)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 14, 1995
Council Report No. 95-173
Honorable Mayor and Members of the City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: FUND APPROPRIATION
FIRE STATION NO. 1
Backqround of the subject in chronological order is as follows:
The General Fund Capital Maintenance and Equipment Replacement
Proqram (CMERP) for 1994 had identified $24,300 for slab replacement
at Fire Station No. 7. When the new ladder truck was placed in Fire
Station No. 1, the original slab failed and funding was transferred from
No. 7 to No. 1.
City Manaqer's approval is required for contracts costing less than
$75,000 per project.
Required contract was procured in accordance with the Procurement
Section of the Code of the City of Roanoke.
Bids were received for seventy feet (70') of slab replacement for the sum
of $17,935, and a contract was executed. This was the length required
for the new engine within the engine bay.
E. Fire Department administration then requested that we remove the old
slab throughout its entire length to keep from having to come back later
and create another disturbance in the engine room. This is anticipated
to cost an additional $7,210.
II.
Current situation:
A.
It is necessary for City Council to appropriate funds from prior years
Capital Maintenance and Equipment Replacement Program to complete
payment for the total engine bay concrete slab. This is a slab designed
to support the 70,000 pound ladder truck plus the duplication of the
pattern of the original slab.
Honorable Mayor and Members of City Council
FUND APPROPRIATION
FIRE STATION NO. 1
August 14, 1995
Page 2
Ill.
Issues in order of importance are:
A. Need
B. Funding
C. Time
IV.
Alternatives in order of feasibility are:
City Council appropriate an additional sum of 97,210 from prior years
General Fund Capital Maintenance and Equipment Replacement Program
to Building Maintenance account 001-052-4330-3050 to complete
payment to the Contractor for completing the slab in the engine bay.
1. Need to pay the contractor for work completed would be met.
Funding had already been encumbered for the contract amount of
$17,935, rather than the 924,300 in CMERP. The additional
97,210 needs to be appropriated from prior years Capital
Maintenance and Equipment Replacement Program. This is 9845
more than the original project funding.
o
Time of construction was met in that the work of the one bay was
completed all at one time.
B. City Council not appropriate the additional sum of $7,210.
1. Need to pay contractor for work completed would not be met.
Funding for the total cost of the slab replacement would not be
encumbered.
o
Time for replacement of slab was expeditious and the payment for
the work should be also.
Honorable Mayor and Members of City Council
FUND APPROPRIATION
FIRE STATION NO. 1
August 14, 1995
Page 3
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Appropriate $7,210 from prior years General Fund Capital Maintenance
and Equipment Replacement Program to Building Maintenance account
001-052-4330-3050 to complete payment for additional concrete slab
to finish the engine bay for the new ladder truck.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Acting Fire Chief
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32609-081495.
1995-96 General
emergency.
WHEREAS,
AN ORDINANCE to amend and reordain certain sections of the
Fund Appropriations, and providing for an
Government
exist.
Roanoke
for the usual daily operation of the Municipal
of the City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
that certain sections of the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriation
Parks, Recreation, and Cultural
Contributions - Cultural (1) ......................
$ 5,004,272
1,603,795
Fund Balance
Capital Maintenance and Equipment Replacement
Program - City Unappropriated (2) .................
1) Fifth Planning
District
2) CMERP - City
Unappropriated
(001-002-7220-3711)
(001-3323)
$ 14,400
(14,400)
$ 4,837,818
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 14, 1995
95-174
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds for Greenways/Open Space Study
I. Backeround:
Over the past several years, there has been considerable interest by citizens in the
Roanoke Valley in preserving open space, protecting viewsheds along the Blue
Ridge Parkway and developing a regional greenway system.
In resoonse to this interest, in 1994, the City of Roanoke, with the cooperation of
other Valley governments, took a leadership role in requesting the Fifth Planning
District Commission to coordinate the preparation of a Valley-wide Open Space Plan
to include the identification of possible greenways.
The amount of $31,000 was approved as part of the 1994 General Fund Capital
Maintenance and Equipment Replacement Program to determine the feasibility of
using utility easements for open space/recreational purposes.
In February, 1995, City Council, at the Fifth Planning District Commission's request,
appointed three individuals to serve as Roanoke City's representatives on the
Roanoke Valley Greenways/Open Space Steering Committee (see attachment A for
a complete list of Steering Committee members).
II. Current Situation:
Between March 1995 and July 1995, the Roanoke Valley Greenways/Open Space
Committee has held six meetings to develop a proposed schedule of activities
(Attachment B) and to undertake other tasks associated with preparing a regional
greenways plan.
In June 1995, representatives of the Steering Committee and local government staff'
visited several comparable cities with existing greenway systems in North Carolina
(Durham, Raleigh) and Tennessee (Knoxville).
Members of Council
Page 2
In late June 1995, the Steering Committee interviewed four firms which submitted
proposals to assist the Steering Committee with preparing a regional, citizen-based
planning process to culminate in a conceptual greenways plan for the Roanoke
Valley.
Greenwav's. Inc. of Raleigh, NC was unanimously selected by the Steering
Committee. The firm has extensive experience in the development of greenways
master plans and greenway/trails development.
The valley-wide planning process being sponsored by the Steering Committee with
the assistance of Greenways, Inc., includes three workshops (July 24, August 17, and
August 30), to obtain citizen input as part of the greenways planning process (see
Attachment C for additional information describing the planning process).
A kick-off luncheon for elected officials and business leaders to explain the
greenway planning process was held at the Vinton War Memorial on July 24, 1995.
Approximately 90 individuals participated.
The first workshop to obtain citizen input was held at the Roanoke Civic Center
Exhibit Hall on July 24, 1995. Approximately 150 citizens participated in the three
hour workshop which focused on the various types of greenways and possible
locations for a greenway system in the Roanoke Valley.
The City has recently received a request for financial assistance from the Fifth
Planning District Commission to finalize conceptual plans for greenways. Other
participating localities in the Roanoke Valley have also received requests for
financial assistance for this important regional greenways planning effort.
III. Issues:
A. Need.
B. Funding.
C. Timing.
IV. Alternatives:
City Council appropriate $14,400 to account 001- 002- 7220- 3711 to provide for
the City of Roanoke's share of costs for consultant services for development of a
regional greenways plan.
Need for the professional services requested by the Roanoke Valley
Greenways/Open Space Steering Committee would be addressed.
Members of Council
Page 3
Funding is available in the General Fund Capital Maintenance and
Equipment Replacement Program account.
Timing will allow the requested professional services to be performed in the
most expedient manner.
B. City Council not aDoropriate $14,400 to account 001-002-7220-3711.
1. Need for the requested professional services would not be addressed.
Funding designated to address the requested needs would not be expended
at this time.
3. Timing of the requested services would not be in the most efficient manner.
V. Recommendation;
It is recommended that City Council concur in Alternative A and appropriate $14,400 from
the General Fund Capital Maintenance and Equipment Replacement Program to
Contributions - Fifth Planning District Commission (001 002 7220 3711) to pay the City of
Roanoke's share of costs for consultant services for development of a regional greenways
plan.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:TR:mpf
attachments
cc: City Attorney
Director of Finance
City Clerk
Director of Utilities and Operations
Director of Public Works
Office of Management and Budget
Chief, Planning and Community Development
Manager, Supply Management
ATTACHMENT ~A
Steering Committee
Roanoke Valley Greenways/Open Space
Barbara Duerk, Roanoke City Planning Commission
Lucy Ellett, citizen representative; president of Valley Beautiful
John Marlles, Chief of Planning and Community Development
Charles Blankenship, citizen representative
Butch Kelley, citizen representative
Donald Witt, Roanoke County Planning Commission
Salem
Ed Riley, Salem Planning Commission
Joe Yates, Director of Planning and Economic Development
yinton
Bradley Grose, Vinton Planning Commission
Anita McMillan, Town Planner
John Sell, citizen representative
Fifth Planning District Commission
Lee Eddy, Chairman, Fifth Planning District Commission
ATTACHMENT B
Roanoke Valley Conceptual Greenway Plan
Schedule of Activities
Revised & Re-adopted May 15, 1995
TARGET DATE ACTIVITY PARTICIPANTS.
March 20, 1995 RVG/O Steering Committee Meeting Steering Committee
~- Review Committee Purpose/ Staff
Objectives
· - Review Draft Schedule of Activities
April 13, 1995 RVG/O Steering C.ommittee Meeting Steering Committee
> Finalize Short/Long-Term Objectives Staff
> Finalize/Approve Schedule of
Activities
>- Discuss Draft Scope of Work
> Discuss Need for Additional Funding
from Participating Local Governments
> Discussion of Site Visits
May 15, 1995 RVG/O Steering Committee Meeting Steering Committee
· - Finalize Scope of Work Staff
· - Confirm Site Visit Logistics
June 1995 Site Visits - Other Comparable Steering Committee
Communities with Greenways Staff
Elected Officials
June 1995 Planning Sessions for public workshops Steering Committee
Staff
July 1995 Planning Sessions with Consultants Steering Committee
Staff
Consultants
Mid July 1995 First Public Workshop Steering Committee
> Keynote Speaker Staff
-Why Greenways Are Important Consultants
-Important Considerations When Public
Developing a Greenway System
> Slide Presentation
-Examples of Greenways in
Comparable Communities
>- Break-Out SeSsions to Review Maps/
Obtain Public Input
Report Out
Late July 1995 Analyze Public Input Consultants
> Summarize Publiclnput Staff
>- Develop First Draft of Conceptual Steering Committee
Greenway Plan
Early August Second Public Workshop Steering Committee
1995 ~- Summarize Public Input Staff
· - PresentJSummarlze First Draft of Consultants
Conceptual Greenway Plan Public
>- Introduce Implementation Techniques
· - Break-Out Session to Refine Maps/
Discuss Implementation
Techniques/.Prloritize Corridors
Report Out
Mid August Third Public Workshop Steering Committee
1995 ~- Summarize Public Input Staff
· - Present Final Draft of Conceptual Consultants
Plan/Implementation Strategy Public
> Discuss Next Steps
September 1995 Public Meetings to Present Draft Plan Steering Committee
· - Public Hearing (sponsored by Plan- Staff
ning Commission in each Consultants
jurisdiction) Public
~ Public Hearing (governing body in
each jurisdiction)
ATTACHMENT C
RoANoi VALLEY CONCEPTUAL GREENWAY PLAN
Volume 1 Number 1 1,,.,,..,,,,,~,.,~,.,',.q.~.....-..1 July 1995
WORKSHOP I; Planning Underway
PROJECT KICK-OFF for Regional Greenways
Monday. July 24; in the Roanoke Valley
Drop-in session 5:00 - 6:00 pm (videos & displays)
Registration 6:00 pm / Workshop at 6:30 pm The Roanoke Valley Greenways and Open Space
Roanoke Civic Center (Exhibit Hall) Steering Committee, with assistance of the Fifth Plan-
710 Williamson Road ning District Commission, has begun a 3-month el-
Roanoke, VA fort to develop a conceptual greenway plan for the
WORKSHOPI! Roanoke Valley region. This plan will focus on the
Thursday. Aueust 17: recreational, transportation, environmental and eco-
Drop-in session 5:00 - 6:00 pm (videos & displays) non'tic benefits of g~-eenways, and will identify uses
Registration 6:00 pm / Workshop at 6:30 pm and corridors for trail development as well as long
William Byrd High School (Cafeteria) term goals for a regional system of trails. The
2902 Washington Avenue Roanoke Valley Regional Greenway Plan will address
Vinton, VA both urban and rural issues of greenway developm'~nt
WORKSHOPIII Citizen input is a vital part of the planning process.
Wednesday. Aueust 30: Examples of ootantial greenway-trail corridors in-
Drop-in session 5:00 - 6:00 pm (videos & displays) clude the floodplains of the Roanoke River and other
Registration 6:00 pm / Workshop at 6:30 pm
Salem High School (Cafeteria) local streams, public utility (telephone, electric, gas
400 Spartan Drive and oil) rights-of-way, and abandoned railroad lines,
Salem, VA often referred to as rail-trails.
WANTED; Local Citizen Involvementl A local rail-trail project is currently in thc planning
stages as part of the Hanging Rock Battlefield trail
The Roanoke Valley Greenways and Open Space project in Salem and Roanoke County. The old
Steering Committee is conducting a series of public Catawba Branch rail line, an abandoned Norfolk and
meetings to gain input from local citizens on a con- Western rail spur along Kessler Mill Road, will be
ceptual greenway plan for the Roanoke Valley. converted into a walking and biking path from Hang-
We want you to ask questions, express your opin- lng Rock to Branch Drive.
ions about local greenway issues, and recommend
uses and locatinns where you would like to see the In the past 20 years, the Roanoke Valley has experi-
first g~eenways, enced much of the same problems as other regions
across the United States, increasing traffic conges-
Chuck Flink, president of Greenways Incorporated, tion, air pollution and an increased need for quality
national trails expert and author, will present a slide- recreation and community open space. While some
show, Greenways in the USA, at the first workshop areas have remained bicycle and pedestrian-friendly
on July 24. Chuck is a dynamic Speaker who is sure and others have been rehabilitated to do so, wide
to get everyone excited about the benefits greenways roadways and other man-made barriers often make it
can bring to the Roanoke Valley. These workshops difficult to access them. These barriers also restrict
are intended for the family, and children over l 1 years access to existing greenways in the area such as the
of age will be encouraged to participate. Appalachian Trail and the Blue Ridge Parkway.
Page 1
Throughout the country, other communities are pro-
viding successful greenway systems to meet the needs
of local citizens and to improve the livability of their
cities and towns. These trails can be educational and
recreational resources, and where appropriate, provide
an alternative means of connecting people to their place
of work, marketplace, historic and cultural attractions,
and to other connecting sources of transportation.
Many of these communities have begun to see the re-
sults of their efforts by way of new businesses cater-
ing to trail users, increased tourism, cleaner air and
water, and a general improvement in their quality of
life.
What are Greenways and
why are they Important to
the Roanoke Valley ?
Greenways are corridors of land recognized for their
ability to connect people and places together. Green-
way trails add to the area's recreational resources, and
in some instances provide a route for alternative lrans-
portation. They can improve water quality by estab-
lishing buffers along creeks and streams and provide
habitat for a diversity of plant and animal species.
Greenways are:
· a recreational asset - a linear park with multiple ac-
cess points.., a trail system with parking areas and
other amenities such as benches and informational
signage.
· an important ecological tool for the protection and
enhancement of the natoml environment.
· a corridor of land providing protection and pub-
lic access to unique and scenic lands and water.
· a land use planning tool that helps to reduce the
impact of flood damage by providing an altema-
tire use of the floodplain.
· a measuring stick and marketing philosophy used
by many cities and towns in the Southeast to help
determine the quality of life of their community.
· an economic asset that increases the real estate
value of adjacent properties.
· an attempt to retain wooded and pastoral settings
within urban and suburban landscapes.
Your Steering Committee
Representatives
Lucy Ellett, Chair - Roanoke City
Charles Blankenship - Roanoke County
Barbara Duerk - Roanoke City
Lee Eddy - Fifth Planning District
Bradley Grose - Vinton
Butch Kelly - Roanoke County
John MarHes - Roanoke City
Anita McMiHan - Vinton
Ed Riley - Salem
John Sell - Vinton
Joe Yates - Salem
Donald Witt - Roanoke County
Page 2
For more information please contact the Fifth Planning District Commission at 343-4417.
Roanoke Greenway Newsletter
Roanoke ValleyGreenways/OpenSpaceSteeringCornrniaee
c/oFifthPlanningD~trict Commission
~O. Box 2569
Roanoke, VA 24010
POSTMASTER:
Address correction requested
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virgin/a 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August16,1995
File ~27-183-514
Eric W. Day, Manager
Day-Williams Consulting Engineers
P. O. Box 20187
Roanoke, Virginia 24018
E. C. Pace, III, President
E. C. Pace & Co.
P. O. Box 12685
Roanoke, Virginia 24027
John R. Cutright, President
Geotechnics, Inc.
P. O. Box 217
Vinton, Virginia 24179
Gentlemen:
I am enclosing copy of Resolution No. 32611-081495 ratifying emergency procurement
for repairs to a broken City storm drain in Towne Square Boulevard, N. W., by E. C. Pace
and Co., Geotechnics, Inc., and Day-Williams Consulting Engineers, at a cost of
$59,238.45, such repairs having been completed on or about Friday, August 4, 1995.
Resolution No. 32611-081495 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32611-081495.
A RESOLUTION ratifying the emergency procurement of certain
storm drain repairs.
WHEREAS, S41 of the City Charter authorizes the City Manager
to make emergency procurements without the necessity for
advertising and receiving bids, and said section further requires
the City Manager to report the facts and circumstances relating to
such improvements to Council at its next regular meeting;
WHEREAS, by report of August 14, 1995, the City Manager has
advised of an emergency procurement of certain storm drain repairs
required as a result of a cave-in in Town Square Boulevard, N. W.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the emergency procurement for repairs to a broken City
storm drain in Town Square Boulevard, N. W., by E. C. Pace &
Company, Geotechnics, Inc., and Day-Williams Consulting Engineers,
at a cost of $59,238.45, such repairs being completed on or about
Friday, August 4, 1995, as more particularly set forth in the
report of the City Manager dated August 14, 1995, is hereby
ratified and the Director of Finance is hereby authorized and
directed to make requisite payment to said vendors.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32610-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&pprop~at~ons
capital Improvement Reserve $ 1,870,275
Capital Improvement Reserve (1) ................... 276,761
Sanitation $ 4,052,079
Storm Drain Cave-In Towne Square (2) .............. 59,239
1) Storm Drains (008-052-9575-9176)
2) Appropriated from
General Revenue (008-052-9679-9003)
$( 59,239)
59,239
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
August 14, 1995
i? .Council Report No. 95-175
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: STORM DRAIN CAVE-IN TOWNE SQUARE BLVD., N.W.
I. Back,qround in chronological order is as follows:
On June 29, 1995, after a previous night's downpour, the pavement around
a 48" storm drain manhole located in the two center lanes of Towne Square
Boulevard was found to have caved in approximately two feet deep and eight
feet in diameter. The area was then barricaded off.
On July 7, 1995, following another heavy rainfall, the area settled another
two to six feet. Investigation revealed that a cavern had developed under the
storm drain manhole seventeen feet deep, also causing the pipe joints on each
side of the manhole to separate and drop down. Due to the depth of the
excavation, City forces were unable to accomplish the repairs.
City Council was informed on July 13, 1995, that the Acting City Manager,
James D. Ritchie, authorized emergency repairs with an estimated cost of
$30,000.000. This action was taken in accordance with Section 41 of the
City Code.
Engineering Department met two (2) contractors and asked for estimates
based on time and materials and earliest work schedule. E. C. Pace &
Company was retained to begin work on Monday, July 17, 1995.
Geotechnics, Inc. (Geologists) and Day-Williams Consulting Engineers
(Structural) were retained to advise the City as to what course of action
should be followed once the area was excavated.
II. Current situation is as follows:
E. C. Pace & Company completed the repair work on August 4, 1995. The
work included excavation of the work area, including removal of the manhole
and pipe sections, driving of piles (9), pouring 30" depth, 20 foot by 22 foot
reinforced concrete slab, installing 20 feet of 48" ductile iron pipe to
reconnect the existing storm drain, pouring of concrete flowable fill to
springline of pipe and filling of excavated pit to grade with stone. Paving of
street will be accomplished under the street paving program.
Honorable Mayor and Members of City Council
RE: STORM DRAIN CAVE-IN
TOWNE SQUARE BLVD., N.W.
August 14, 1995
Page 2 of 3
B. Final cost was based on equipment and labor per hour plus 10% and materials
cost plus 6% as shown on Attachment "A". The cost exceeds the original
estimate due to depth and shoring, number of piles required, and the size of
the concrete slab. These items were unknown until the cavern was
excavated.
Ill.
Issues in order of importance are as follows:
A. Engineerinq Concerns
B. Funding
C. Legal
IV. Alternatives in order of feasibility are as follows:
A. Ratify the Emergency Procurement by adoption of a resolution prepared by the
City Attorney and authorize the establishment of project funding of
$59,238.45 to provide payment for the emergency repairs.
Engineering concerns have been met to keep the storm drain system
intact and prevent any further damage being done in the public right-of-
way.
2. Fundinq availability exists in Capital Improvement Reserve Storm Drains.
3. Leqal obligation to pay contractor would be satisfied.
B. Do not authorize the establishment of project funding.
Enqineerin.q concerns would still be met in completing the necessary
repairs.
Honorable Mayor and Members of City Council
RE: STORM DRAIN CAVE-IN
TOWNE SQUARE BLVD., N.W.
August 14, 1995
Page 3 of 3
2. Fundin,q availability would still exist.
3. Legal obligation to pay contractor would be unresolved.
V. Recommendation is that City Council take the following action:
Ratify the Emergency Procurement and authorize the Director of Finance to
transfer the amount of $59,238.45 from the Capital Improvement Reserve
Storm Drain Account 008-052-9575-9176 to an account entitled Storm Drain
Cave-In Towne Square Blvd., N.W,
W. Robert Herbert
City Manager
JGB/fm
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Manager, Office of Supply Management
Accountant, Contracts and Fixed Assets
Budget Administrator
ATTACHMENT "A"
TOWNE SQUARE BLVD., N.W. STORM DRAIN CAVE-IN
E. C. PACE COMPANY, INC.
Mobilization and Rent of Concrete
Barriers, Trench Boxes and Arrow Sign
$ 3,600.00
Labor and Equipment Cost
Plus 10%
26,207.00
Material Cost Plus 6%
24,250.49
Prime and Seal and Curb, Gutter
Sidewalk Repair
Sub-Total
2,850.00
$56,907.49
GEOTECHNICS INC.
1 Engineer 15.0 Hrs. @ ~50.00/hr.
Consultation and Recommendation
of Repair
Sub-Total
750.00
750.00
DAY-WILLIAM CONSULTING ENGINEERS
Evaluation of Site and Design
of Structural Slab
1,580.96
Sub-Total
1,580.96
Total $ 59,238.45
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
August17,1995
File #192-472
SANDRA H. EAKIN
Deputy City Clerk
James W. Sampair
Vice-President/Treasurer
Arena Contractors and Equipment, Inc.
5118 130th Street, North
White Bear Lake, Minnesota 55110
James S. Burley
Vice-President, Sales Engineering
Burley's Rink Supply, Inc.
P. O. Box 250
Salix, Pennsylvania 15952-0250
Brian Leonard, Vice President
Crystaplex
7100 Torbrem Road
Mississauga, Ontario L4T 4B5
Gentlemen:
I am enclosing copy of Resolution No. 32613-081495 providing for the purchase of a
removable dasher board system for the Roanoke Civic Center from Strut Specialities, Inc.,
in the amount of $89,800.00, upon certain terms and conditions; and rejecting all other
bids received by the City. Resolution No. 32613-081495 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August 14, 1995.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August17,1995
File #192-472
George R. Lowing
Chief Development Officer
Strut Specialities, Inc.
2982 N. Cleveland Avenue
Roseville, Minnesota 55113-1101
Dear Mr. Lowing:
I am enclosing copy of Resolution No. 32613-081495 providing for the purchase of a
removable dasher board system for the Roanoke Civic Center from Strut Specialities, Inc.,
in the amount of $89,800.00, upon certain terms and conditions; and rejecting all other
bids received by the City. Resolution No. 32613-081495 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILFORTI~C1TY OF ROANOKE, VIRGI~A,
The 14th day of August, 1995.
No. 32613-081495.
A RESOLUTION providing for the purchase of a removable dasher board system for the
Roanoke Civic Center from Strut Specialities, Inc., upon certain tetras and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bid of Strut Speciaitias, Inc., to provide a removable dasher board system to the
Roanoke Civic Center for a total cost of $89,800.00 as more particularly described in the City
Managers report to Council dated August 14, 1995, is hereby accepted.
2. The Cites Manager of Supply ~ is hereby authorized to issue the requisite
purchase order for such equipment and the City Manager is hereby authorized, for and on behalf of
the City, to execute the necessary documentation approved as to form by the City Attorney, which
may be necessary' or appropriate to accomplish such purchase.
3. Any and all other bids made to the City for the aforesaid services are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
city
IN THE COUNCIL OF THE CITY OF ROANOKEt VIRGINIA
The 14th day of August, 1995.
No. 32612-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Civic Center Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by
that certain sections of the
the Council of the City of
1995-96 Civic Center Fund
Roanoke
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Outlay - Equipment (1) $
Reteined Eerninas
Retained Earnings - Unrestricted (2).............. $
1) Other
Equipment
2) Retained
Earnings -
Unrestricted
(005-056-2108-9015) $ 89,800
(005-3336) (89,800)
313,964
2,148,159
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
August 14, 1995
95-338
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
SUBJECT: Bids to Purchase
Removable Dasher Board
System, Bid No. 95-7-3
Backqround on the subject in chronological order is:
A. The General Fund Capital Maintenance and Equipment
Replacement Proqram has identified the need to
replace the Removable Dasher Board System at the
Roanoke Civic Center.
The Dasher Boards are the removable partitions that
surround the Ice Rink in the Coliseum and separate
the Ice Rink activities, such as Hockey, from the
spectators.
II.
Specifications were developed and along with
request for quotations were sent specifically to
four (4) Firms that are known to provide this type
of items. A public advertisement was also
published in the Roanoke Times and Roanoke Tribune.
Current Situation is:
Bids were received and publicly opened and read in
the Office of Supply Management at 2:00 p.m. on
Wednesday, July 26, 1995.
Ail bids were evaluated in a consistent manner by
representatives of the following departments:
Utilities and Operations
Civic Center
Supply Management
The lowest bid submitted by Strut Specialties, Inc.
meets all required specifications for a total cost
of $89,800.00.
Removable Dasher Board System
Bid No. 95-7-3
Page 2
III.
IV.
Issues in order of importance are:
1. Timinq
2. Need
3. Compliance with Secifications
4. Fundinq
Alternatives in order of feasibility are:
Council accept the lowest responsible bid as
submitted by Strut Specialties, Inc. to provide a
Removable Dasher Board System to the Roanoke Civic
Center for the total cost of $89~800.00.
Timinq is critical to provide requested items
prior to the start of Ice Hockey Season.
Need for the requested Dasher Boards are to
allow appropriate play for Hockey and provide
necessary safety to the event's spectators.
Compliance with Specifications has been met by
the bid submitted by Strut Specialties, Inc.
Fundinq is designated in the Civic Center
Prior Year Retained Earnings Account to allow
for the purchase of the requested Removable
Dasher Board System.
City Council not accept the bid for a Removable
Dasher Board System.
Timinq in this alternative would not allow for
the acquisition of appropriate Ice Rink safety
partitions.
Need for appropriate safety protection for Ice
Rink participants and spectators would not be
met.
Compliance with Specifications would not be a
factor in this alternative.
Fundinq designated for this acquisition would
not be expended at this time.
Removable Dasher Board System
Bid No. 95-?-3
Page 3
cc:
V. Recommendation is City Council concur with Alternative
"A" as follows:
Accept the lowest responsible bid, submitted by
Strut Specialties, Inc. to provide a Removable
Dasher Board System to the Roanoke Civic Center for
the total cost of $89~800.00.
Appropriate $89~800.00 from the Civic Center Prior
Year Retained Earnings Account to Civic Center
Account 005-056-2108-9015 to allow for this
purchase.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
City Clerk
Director of Utilities & Operations
Manager, Civic Center
Manager, Supply Management
Management & Budget
un·
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MARY F. PARKER, CMC/AAE
City CIerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August17,1995
File #72-236-304
Charles J. Kehoe, Director
Virginia Department of Youth
and Family Services
P. O. Box 3-AG
Richmond, Virginia 23208-1108
Dear Mr. Kehoe:
I am enclosing copy of Resolution No. 32615081495 authorizing acceptance of a Virginia
Delinquency Prevention and Youth Development Act Grant from the Virginia Department
of Youth and Family Services, in the amount of $29,083.00; and authorizing execution of
any and all necessary documents to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining thereto. Resolution No.
32615-081495 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32615-081495.
VIRGINIA,
A RESOLUTION authorizing acceptance of a Virginia Delinquency
Prevention and Youth Development Act Grant from the Virginia
Department of Youth & Family Services on behalf of the City,
authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws,
regulations, and requirements pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Virginia Delinquency Prevention and Youth Development
Act Grant from the Virginia Department of Youth & Family Services,
in the amount of $29,083.00,
report dated August 14, 1995,
2. W. Robert Herbert,
as set forth in the City Manager's
is hereby ACCEPTED.
City Manager, or his designee, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of the foregoing grant. All documents shall
be approved by the City Attorney.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32614-081495.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant and General Fund Appropriations, and providing for an
emergency.
WHEREAS,
Government of the
exist.
THEREFORE,
for the usual daily operation of the Municipal
city of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant and General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Grant Fund
Appropriations
Health and Welfare
Youth Services Grant FY96 (1-4) ...................
Revenue
Health and Welfare
Youth Services Grant FY96 (5-6) ...................
General Fund
$ 1,816,117
60,162
$ 1,816,117
60,162
General Government $ 10,098,102
Director of Human Development (7) ................. 161,608
Nondepartmental $ 50,518,997
Transfers to Other Funds (8) ...................... 49,623,178
1)
Regular Employee
Salaries (035-054-8833-1002)
Salary Supplement (035-054-8833-1050)
2)
3) Training and
Development
4) Special Projects
5) State Grant
Revenue
6) Local Match
7) Temporary Wages
8) Transfer to Grant
Fund
(035-054-8833-2044)
(035-054-8833-2034)
(035-035-1234-7201)
(035-035-1234-7202)
(001-054-1270-1004)
(001-004-9310-9535)
$ 47,940
900
500
10,822
29,083
31,079
9,079)
9,079
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Roanoke, Virginia
August 14, 1995
95-515
Subject: Continuation of Office on Youth Grant
Background:
A__~ Grant first officially llwardcd to City under Virginia Delinquency Prevention and
Youth Act on June 17, 1980.
B. FY 95-96 youth grant ap;~lication was submitted to the Department of Youth and
Family Services in May, 1995.
C. Grant will provide for continuation of coordinated planning and program
implementation of the Office on Youth.
FY 95-9~ budget is as follows:
Budget State Local Cash
Category Funds Match TOTAL
Personnel $27,433.00 $20,507.00 $47,940.00
Travel 0.00 1,400.00 1,400.00
Supplies &
Other Oper. Expenses 1,650.00 9,172.00 10.822.00
TOTAL $29,083.00 $31,079.00 $60,162.00
L cai c sh m h w s included in the FY 95-96 Human Development budget with
any additional funding necessary to be identified at the time of Council's approval
of the grant.
Funding from the state has continually decreased causing the City to increase
match funding. Last year the state appropriation for the Roanoke City Office on
Youth was $36,577.00 compared to this year's appropriation of $29,083.00, a
reduction of $7,494.00.
Office on Youth Grant
Report (495-515
Page 2
II.
il~lllr,~ltfd~l~ of the state grant award and appropriation of the local cash match are
required before the appropriate city officials can execute the required documents to
receive the state funds.
III. Issues:
A. Cost
B. Continuity
C. Staff
IV. Alternativ0s:
Authorize the City Manager or his designee to execute the appropriate document
to accept the state grant.
Cost (local) of Office on Youth in FY 95-96 is $31,079.00 of which
$22,000.00 has been appropriated in the FY 95-96 budget. Additional
cost match of $9,079.00 is available in account 001-054-1270-1004,
Human Development's Temporary Employee Wages.
2. Continuity of program would be maintained.
Staff. consisting of Youth Planner, will continue under the direction of the
Director of Human Development.
B. Do not authorize the Citv Mananer to accept the state grant.
1. Cost would not be an issue at this time.
2. Continuity would be questionable.
Staff, consisting of Youth Planner, and the services provided would be
contingent upon the availability of another funding source.
Office on Youth Grant
Report #95-515
Page 3
V. Recommendation:
It is recommended that City Council adopt Alternative A which will authorize the
following:
Accept the Department of Youth Services Grant and authorize the City Manager
to execute any grant agreement and related documents on behalf of the City.
Appronriate $60.162.00 to revenue and expenditure accounts to be established in
the Grant Fund by the Director of Finance for the program ($29,083.00 will be
funded by the Department of Youth and Family Services).
Transfer $22,000,00 from account number 001-004-9310-9535, Transfer to Grant
Fund, and of $9,079.00 from account number 001-054-1270-1004, Human
Development's Temporary Employee Wages, to the Grant Fund as the City's cash
match to operate the program for FY 95-96 to the grant fund.
Respectfully submitted,
W. Robert Herbert
City Manager
cc: City Attorney Director of Finance
Office of Management & Budget
Director of Human Development
Youth Planner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August15,1995
File #277-391-450
Bernadette Nocella
Real Estate Agent
General Services Administration
New River Realty Services District
100 Penn Square East Room 621
Philadelphia, Pennsylvania 19107
Dear Ms. Nocella:
I am enclosing copy of Resolution No. 32616-081495 urging the United States Social
Secudty Administration to reconsider its decision to relocate offices outside of downtown
Roanoke. Resolution No. 32616-081495 was adopted by the Council of the City of
Roanoke.at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August15,1995
File #277-391.450
The Honorable Robert W. Goodlatte, Member
House of Representatives
540 Crestar Plaza
10 Franklin Road, S. E.
Roanoke, Virginia 24011
Dear Congressman Goodlatte:
I am enclosing copy of Resolution No. 32616-081495 urging the United States Social
Secudty Administration to reconsider its decision to relocate offices outside of downtown
Roanoke. Resolution No. 32616-081495 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deput~ Cit.$ Clerk
August15,1995
File #277-391-450
The Honorable John W. Warner, Member
United States Senate
225 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Warner:
I am enclosing copy of Resolution No. 32616-081495 urging the United States Social
Secudty Administration to reconsider its decision to relocate OfflcaS outside of downtown
Roanoke. Resolution No. 32616-081495 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August15,1995
File #277-391-450
The Honorable Charles S. Robb, Member
United States Senate
493 Russell Senate Office Building
Washington, D. C. 20510
Dear Senator Robb:
I am enclosing copy of Resolution No. 32616-081495 urging the United States Social
Secudty Administration to reconsider its decision to relocate offices outside of downtown
Roanoke. Resolution No. 32616-081495 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
Cit? Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August15,1995
File #277-391-450
Fred Ayscue
District Manager
Social Security Administration
230 Franklin Road, S. W.
Roanoke, Virginia 24011
Dear Mr. Ayscue:
I am enclosing copy of Resolution No. 32616-081495 urging the United States Social
Secudty Administration to reconsider its decision to relocate offices outside of downtown
Roanoke. Resolution No. 32616-081495 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of August, 1995.
No. 32616-081495.
A RESOLUTION urging that the United States Social Security
Administration maintain its offices in downtown Roanoke.
WHEREAS, the Roanoke City Council was dismayed to learn that
the United States Social Security Administration is seeking 16,000
square feet of office space and that owners of suitable downtown
space have been excluded from the competitive process;
WHEREAS, the City of Roanoke is the largest urban area in
Southwest Virginia, and downtown Roanoke is the regional center of
banking, business services and medical and professional servtces;.
WHEREAS, downtown Roanoke is easily accessible and provides
ample parking for employees and clients of the Social Security
Administration and offers a wide array of restaurants, parks,
museums and cultural attractions for employees and clients of the
Social. Security Administration;
WHEREAS, within downtown Roanoke, the Poff Federal Building,
the Commonwealth of Virginia Building and the City of Roanoke
Municipal Building are all located within three blocks, offering
one-stop shopping to those persons who need to call on several
government offices;
WHEREAS, downtown Roanoke is the most accessible location for
the majority of clients of the Social Security Administration; and
WHEREAS, the United States government should remain committed
to the downtowns of America;
THEREFORE, BE IT RESOLVED
Roanoke as follows:
1. This Council urges
Administration to reconsider
outside of downtown Roanoke.
by the Council of the City of
the United States Social Security
its decision to relocate offices
2. The City Clerk is directed to forward an attested copy of
this resolution to the Honorable John W. Warner, Member, United
States Senate, the Honorable Charles S. Robb, Member, United States
Senate, the Honorable Robert W. Goodlatte, Member,
Representatives,
Administration,
Administration.
Fred Ayscue, District Manager, Social
and Bernadette Nocella, General
ATTEST:
House of
Security
Services
City Clerk.
August14,1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia 24011
Dear Mayor Bowers and Members of Council:
In February, 1995, the Social Security Administration (SSA) ran a Request for
Proposal (RFP) in the Roanoke Times (copy attached) for new office space. In the RFP,
the downtown area was not included as an acceptable area for the SSA. The primary area
considered was in the vicinity of the Roanoke Regional Airport. The loss of the SSA will
represent a loss of approximately 75 jobs in the downtown area.
In the past, the General Services Administration (GSA) generally called the office
of Economic Development to seek assistance in finding a suitable location for federal
government offices. In this case, the GSA nor the SSA contacted the City for assistance.
Upon learning about the RFP the first of August, Brian Wishneff contacted Fred
Ayscue, District Manager for the SSA, to determine the status of this relocation. He
indicated that the proposals were in and currently being reviewed. He further indicated that
he would not reopen the bid process to include the downtown area. Brian Wishneff sent
the attached letter to Mr. Ayscue after their phone conversation.
Congressman Goodlatte has been in touch with the Social Security Administration
and is awaiting a response as to whether they will open the bidding process for downtown
properties.
I would ask that you adopt the attached resolution conveying Council's interest and
desire to have Senators Warner, Robb and Congressman Goodlatte continue to ask for full
consideration of downtown as a continuing business location.
Resp.ectf~Jy, . .
W. Robed Herbert
City Manager
WRH/dh
Attachments
Jam~ G. Harvey, n, Chairman
Dr. Patrick R. L~, Vic* Chainuan
Dr. Raymoad D. Smom, Jr, ~c~tary
J~me~ D, Gtco, Tre~ur~r
W. R~rt He~oert
Minnis E. Rideno~r
Brian J. Wlshneff, Acting Director
August 2, 1995
M~. Fred Ayscuc, District Manager
Social Security Administration
230 Franklin Road
Roanoke, Virginia 24011
Dear Fred:
I am writing to express my concern that the Social Security Administration offices arc
moving out of downtown Roanoke. I am extremely disappointed that thc local Social
Security Administration office has chosen to issue a request for proposal for office space that
is limited geographically to thc area around the aitpurt.
It is absolutely mind boggling to me that you arc turning your back on downtown, the
one location in thc center of the greater Roanoke area. It is also thc area which is most
accessible to thc largest percentage of your clientele that needs thc services of thc Social
Security Administration. Downtown Roanoke is also thc area that is located near other
Federal, State and local offices, making it much easier for thc customer. One of the reasons
we fought so hard for the State offices to be located in between the City and Federal
buildings years ago was for customer service. Of course, it is also thc area that has the
greatest public transportation service.
When I asked you thc reasons for not even giving pwperty owners in downtown
Roanoke a chance to propose, you stated that you were concerned about parking for your
employees and you did not want your clients to have to walk out onto the sidewalk from a
building as well as some complaints from a handful of citizens from outside thc valley who
got lost coming downtown.
I'm sure if you chonsc to locate in the vicinity of th~ airport, Valley View Mall,
Towne Square and thc new super WalMart traffic confusion that exists especially at
Christmas time as well as thc many lanes that people have to crisscross, you will t'md that
location not to be complaint-proof as well. In fact, if you're looking for a complaint-proof
location, I'm not sure one exists on earth.
We arc proud of our downtown, it is accessible, easy to get around, friendly people,
access to parking, and there are many other amenities such as parks, restaurants, banks and
215 Church Aw, Ro~m ~7
Roanok~ l~'wginta 24011
Tel~pho~: 540-981-1170
Facsimile: $40-224-3060
retail for employees all within walking distance.
There are many compelling reasons for the location of various entities. For example,
major retailers are located where the greatest number of people live. There may even be
arguments, though weak, that some of the Federal offices need to be out of downtown, such
as when the Parks Service moved out of downtown to be near the National Parks.
However, there is absolutely no compelling reason for the Social Security
Administration office to be located out of downtown. In fact, there are many more reasons
for it to remain downtown, you are not consumer driven - people don't have a choice to
choose between the Social Security Administration and some other organization. If people
need to go they need to go. Not all hospitals are located on the interstate or Civic Centers,
or Post Offices, or other major centers of activity. People find their way off of the interstate
to these destinations and the organizations survive.
I would hope that you would reconsider this affront to downtown Roanoke and give
the property owners of the downtown area a chance to submit.
Sincerely,
Brian $. Wislm¢ff
Acting Director
BJW/kdc
cc: Honorable Robert W. Goodlatte
Honorable Charles Robb
Honorable John Warner
Mayor David A. Bowers
Robert Lawson, President, Downtown Roanoke, Inc.
Matthew Kcnnell, Executive Director, Downtown Roanoke, Inc.
~/W. Robert Herbert, City Manager
Shirley Chater, Commi~,sioner, Social Security Administration
Bernadette Nocella, GSA
Bernard Minakowski, GSA
Pete Larkin, Congre~man Goodlatte's Roanoke Office
· IMPOIf~qN~+---
c.,'cK,.~, '=~'!'~
Insertion Da. .o.
Clessificotl~i
Z'i5 F,SE, ?424
.I
United States Govemmem is seeking to Ica.sc office and related space coasistmg of approximately 16,000
square feet of rentable space. Rentable space must yield 13,000 occupiable square feet. avmlabl~' for use
by tenant for personnel, f~rmshings and equipmem as an office occupaucy. Squaxe foolage must be
located on contJguoos floors Offered propcrl~¢S musl be located vat/un tile Roanoke. VA city limil$. Tile
Lease will be for I0 years cancellable after the first 5 years Space must bc re~dy for occupancy any thue
after September, 1995.
Expressions of ioleresI should include the t-ollox,.ing:
1 Build/rig ho. mc and address
2 Rentablc sqtmte feel and rentable rate per square fool
3. Method of Measurement used to determL~c rentable sqth~e feet
4, Conuuon Area Factor(s) for a~ailablc spuce by floor, if applicable
Please subnut by March 01. 1995. to:
Bernadette Nocella
C, cneml Sen'~ces Adndnistration
New River Realty Services District (3PN)
100 Pemt Square E~m Rm. 621
Philadelphia, PA 19107
or by fax
215-656~7424
D)IAL P.U='
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32593-081495.
VIRGINIA,
A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement
bonds authorized to be issued pursuant to Ordinance No. 32131-
080894, adopted August 8, 1994, for certain expenditures required
to be made for additional engineering services for the Widening and
Realignment of Second Street/Gainsboro Road and Wells Avenue
Projects, in the City of Roanoke; and providing for an effective
date.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. In accordance with U. S. Treasury Regulations, Section
1.150-2, the City hereby declares that it reasonably expects and
intends to reimburse $6,160.21, appropriated by Ordinance No.
32591-081495, adopted by the City Council on August 14, 1995, for
additional engineering services required for the Widening and
Realignment of Second Street/Gainsboro Road and Wells Avenue
Projects ("Projects") in the City of Roanoke, from the proceeds of
its general obligation public improvement bonds authorized to be
issued pursuant to Ordinance No. 32131-080894, adopted by the City
Council on August 8, 1994, in the principal amount of $23,000,000
for the purpose of providing funds to defray the cost of needed
permanent public improvements of and to school buildings, public
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
lelephone: (703) 981-2541
SANDRA H. EAKIN
Deputy C y Clerk
August17,1995
File ~r20-53-57-77-217-236-405-514
Gene R. Cress
Consulting Engineer
Mattern & Craig, Inc.
701 First Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Cress:
I am enclosing copy of Resolution No. 32592-081495 authorizing Amendment No. 10 to
the City's engineering services contract with Mattern & Craig, Inc., Consulting Engineers,
under date of January 26, 1988, to provide for additional engineering services related to
the widening and realignment of Second Street/Gainsboro Road and Wells Avenue
Projects, subject to Virginia Department of Transportation approval, as more particularly
described in a report of the City Manager under date of August 14, 1995, in an amount not
to exceed $123,204.13, for a total contract amount not to exceed $2,607,666.73.
Resolution No. 32592-4381495 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 14, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNC~ OF THE CITY OF ROANOKE, VIRGINI&
The 14th day of August, 1995.
No. 32592-081495.
A RESOLUTION authorizing an Amendment to the City's engineering services contract with
Mattem & Craig, Inc., Consulting Engineers, to provide for additional engineering services relating
to the widening and renlismnent of S~cond StreetYGalnsboro Road and Wells Avenue Projects.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectfully, Amendment Number 10 to the City's engineering
services contract with Mattern & Craig Inc., Consulting Engineers, dated January 26, 1988, to
provide for additional engineering services related to the Widening and Realignment of Second
Street/Gainsboro Road and Wells Avenue Projects, subject to Virginia Department of Transportation
approval, as more particularly de~'ibed in the City Manager's Report to this Council dated August
14, 1995.
2: ' Such amendment shall provide for services in au amount not to exceed $123,204.13
with the total contract amount not to zxcend $2,607,666.73.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32591-081495.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
aDorooriations
Streets and Bridges
Second Street/Gainsboro Road/Wells Avenue (1-2)...
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (3) ........
Revenue
Due from State Government (4) .....................
$ 10,582,963
6,317,787
$ (1,876,436)
(4,555,190)
$ 123,204
1) Appropriated
from State Grant
Funds (008-052-9547-9007) $ 123,204
2) Appropriated from
Bond Funds (008-052-9547-9001) 6,161
3) Streets and
Sidewalks (008-052-9701-9191) ( 6,161)
4) Due from VDOT (008-1233) 123,204
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
August 14, 1995
No. 95-165
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Request for Authorization to Execute Amendment 10 of
the Contract with Mattern & Craig, Inc., for Additional
Engineering Services for "Widening and Realignment of Second
Street/Gainsboro Road and Wells Avenue" Projects
I. Backqround:
On April 13~ 1987 City Council requested the Virginia
Department of Transportation (VDOT) to program projects
for roadway widening and realignment to include:
1. Wells Avenue, N.W. from Williamson Road to First
Street, N.W.
First Street/Gainsboro Road from Madison Avenue,
N.W. to Salem Avenue, S.W. and Intersection of
Orange Avenue and Gainsboro Road.
Redevelopment proposed for the Henry Street Area and
improved access to downtown Roanoke required that a more
expeditious method be found to proceed with improvements
on First Street/Gainsboro Road and Wells Avenue.
On July 27~ 1987 City Council authorized agreements with
the VDOT by which the City assumed responsibility for
administering all aspects of the First Street/Gainsboro
Road and Wells Avenue projects. Preliminary engineering
phase would be generally handled on the normal 95%-VDOT
and 5%-City cost-sharing basis (cost-sharing percentages
in effect at that time).
On December 21~ 1987 City Council awarded an engineering
services reimbursement with a cost ceiling contract to
Mattern & Craig, Inc., Consulting Engineers, in an amount
not to exceed $1,002,342.24 and appropriated $50,117.00
for payment of invoices from the VDOT for the City's five
percent share of this contract.
Scope of Work to be performed by Mattern & Craig, Inc.,
Consulting Engineers, originally consisted of the
preparation of complete surveys, right-of-way and
construction plans and plats, utilities, signs, signals,
Members of City Council
Page 2
August 14, 1995
pavement markings, lighting and landscaping plans,
structures, traffic data, environmental assessment,
geological borings and testing, construction
administration, and inspection of construction.
Downtown North Development Plan results were released at
May 11, 1989 press conference, and included a
recommendation to construct a four-lane Second Street
bridge instead of a four-lane First Street bridge. The
Second Street corridor provides a clearer and more well-
defined west circumferential route than First Street (see
Attachment A - map).
On October 1~ 1990 City Council approved the location and
major design features of the widening and realignment of
Second Street/Gainsboro Road from Salem Avenue to Orange
Avenue.
GJ
On August 9~ 1993 City Council approved the location and
major design features of the realignment of Wells Avenue,
N.W. from Williamson Road to Second Street, N.W.
H. Amendments to this agreement are summarized on
Attachment B.
II. Current Situation:
A
Total costs invoiced by Mattern & Craig, Inc., for this
project through June 26, 1995 include $1,785~696.85 for
Second Street/Gainsboro Road and $603~586.64 for
Wells Avenue. Tasks accomplished include aerial
photography, base mapping, surveying, traffic data,
collection and analysis, roadway design and intersection
plan design for Gainsboro Road at Orange Avenue. The
City's share of these costs is $195,000.70.
Supplemental agreement to the contract with Mattern &
Craig, Inc., Consulting Engineers (proposed Amendment
No. 10) is needed to address the engineering services
listed on Attachment C. These services have already been
provided by Mattern & Craig in an effort to meet an
October, 1995 construction start date. Ail of these
items were able to be designed without having to acquire
additional right-of-way.
Members of City Council
Page 3
August 14, 1995
III. Issues:
A. Reasonableness of fee
B. Fundinq
II. Alternatives:
AuthorizeAmendment Number 10 of the engineering contract
with Mattern & Craig, Inc., Consulting Engineers for
additional engineering services for "Widening and
Realignment of Second Street/Gainsboro Road and Wells
Avenue" to provide an increase of $123~204.13 (subject to
VDOT approval) for a total not to exceed $2~607,666.73.
Reasonableness of fee has been established through
"cost ceiling". Mattern & Craig, Inc., Consulting
Engineers, has reset a total cost ceiling in their
amendment proposal of $2,607,666.73. The
additional $123,204.13 (see attachment D - fee
proposal) includes the necessary engineering
services.
Fundinq for the City's share needs to be
appropriated from the 1995 Bond Issue to account
number 008-052-9547-9007. City share is $6,160.21
(which is 5% of the $123,204.13). The billing
procedures between Mattern & Craig, Inc.,
Consulting Engineers, VDOT, and the City require
that $129~364.34 be appropriated and that the
receivable account be increased by $123,204.13.
It is the City's intent to reimburse front-funding
with bond funds upon issuance of the 1996 bonds.
Internal Revenue Service regulations (Section
1.150-2) regulations require that the City declare
its intent to reimburse itself $6,160.21 from the
proceeds of its 1996 General Obligation bonds.
Do not authorize the amendment for the additional
engineering services with Mattern & Craig, Inc.,
Consulting Engineers.
1. Reasonableness of fee is not an issue.
contract fee remains in effect.
Existing
Fundinq for existing contract has previously been
appropriated.
Members of City Council
Page 4
August 14, 1995
III. Recommendation is that City Council:
ae
Authorize Amendment Number 10 of the engineering services
contract with Mattern & Craig, Inc., Consulting
Engineers, for additional engineering services for
"Widening and Realignment of Second Street/Gainsboro Road
and Wells Avenue" to provide an increase of $123~204.13
(subject to VDOT approval) for a total amount not to
exceed $2,607,666.73.
Appropriate $129,364.33 to account number
008-052-9547-9007, $6~160.21 of which is to be from the
Streets and Sidewalks category of the 1996 Bond Issue,
and $123f204.13 to be reimbursed by the Virginia
Department of Transportation.
Adopt the appropriate resolution indicating the City's
intent to reimburse front funding with bond proceeds upon
sale of the 1996 bonds.
WRH/RKB/gpe
Attachments:
Respectfully~,~sub~
W. Robert Herbert
City Manager
A - Map
B - Amendment Summary
C - Supplemental Agreement Services
D - Fee Proposal
copy:
Director of Finance
City Attorney
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Accountant, Contracts & Fixed Assets
Construction Cost Technician
AVENUE
MADISON
GILMER
LEGEND
CHURCH
~ SCHOOL
o LIBRARY
0 PARK
~EBTERN
AVEN~
ATTACHI'iENT A
460
nd BT., 8.W.I
QAINSBORO RD
AvENU
--WELLS
AVENUE
OONNEOTION
THE
PROPOSED
PROJECT
Figure
0 0
A~ACHMENT C
SCOPE OF WORK
This SUPPLEMENTAL AGREEMENT provides for the following
additional engineering services:
Survey and design efforts required to develop plans for a
temporary entrance to the Coca-Cola Bottling company property
on the 2nd Street/Gainsboro Road project. This temporary
entrance will be designed on the west boundary of the Coca-
Cola property to enter off §th Street, N.W. opposite the
existing intersection of 5th Street, N.W. and Centre Avenue,
N.W. The plans for this temporary entrance will be developed
as a separate City of Roanoke project to be advertised and
administered by the City of Roanoke.
The design of an irrigation system, as a change order to the
Wells Avenue project, in the area bounded by Wells Avenue on
the south, Jefferson Street on the west, Commonwealth Avenue
on the east and a mid-block alley between Wells Avenue and
Gilmer Avenue on the north.
The design of an irrigation system for the
2nd Street/Gainsboro Road project. This system wil! irrigate
the area bounded by proposed 2nd Street/Gainsboro Road on the
east, Gilmer Avenue, N.W. on the south, the proposed
2nd Street/Gainsboro Road right-of-way on the west and
Patton Avenue on the north. The irrigation system design will
be incorporated into the 2nd Street/Gainsboro Road
construction plans.
The design of improvements along Gilmer Avenue, N.W. between
Jefferson Street, N.W. and Commonwealth Avenue, N.E. The
design includes modification of the 2nd Street/Gainsboro Road
plans to include new curb and gutter and brick sidewalk on the
north side of Gilmer Avenue, utility adjustments, as required,
and new pavement for Gilmer Avenue.
Plans and specifications for a waterline relocation (owned by
Norfolk Southern) at Pier #2 (B-610) to eliminate a utility
conflict. Plans for the waterline relocation will be issued
as a work order to the 2nd Street/Gainsboro Road construction
contract.
Revisions to the 2nd Street Bridge (B-610) plans per VDOT
comments and updates of the plans to current standards and
specifications.
Attachment C
Page 2
10.
Revisions to the special design retaining wall plans (Options
A, B and C) on the 2nd Street/Gainsboro project to update the
plans to current standards and specifications.
Revisions to the signal and streetlighting plans on the 2nd
Street/Gainsboro Road project for conformance to VDOT
standards and specifications for advertisement by VDOT.
Previous signal and streetlight design was in conformance to
City of Roanoke requirements.
Adjustment in compensation for the additional effort required
to provide construction administration assistance on the
2nd Street/Gainsboro Road project for an additional six (6)
months. This additional compensation allows for a 24 month
construction period for the 2nd Street/Gainsboro Road project.
Because of the neighborhood interest in the 2nd Street/
Gainsboro Road project, this supplemental agreement provides
for up to five (5) meetings with the citizens and other groups
to share information related to the project. Effort includes
preparation of exhibits and distribution material.
A~AC]~lq~D
MATTERN & CRAIG, INC.
Project U000-128-I 16, PE-101, C-501, B-610
Project U000-128-117, PE-101, C-501
2ND STREET/GAINSBORO ROAD & WELLS AVENUE
CITY OF ROANOKE
COST I'LUS FIXED FEE CONTRACT
(Colnpulation of Fee)
A. DIRECT LABOR, ESTIMATED
B. ESCALATION ($32,079.20 x 0.095)
(2nd Street only, U000-128-116 - see p. A-2)
C. TOTAL DIRECT LABOR (A-kB)
D. PAYROLL BURDEN & GENERAL
ADMINISTRATIVE OVER1 lEAD
($35,849.68 x 1.4424)
E. FEE BASE (C+D)
F. NET FEE (E x 0.125)
G. NON-SALARY DIRECT COSTS, ESTIMATED
(2nd Street only, U000-128-116 - see p. A-2)
II. *SUBCONSULTANT FEES
1. TOTAL ESTIMATED COSTS (E+F+G+tt)
J. CONTINGENCY (E+G) x 0.05
K. LIMITING FEE (Total Maxi~num Compensation)
(l+J)
*Includes $2,360.00 for lohn B. Obenchain
Includes $4,000.00 for llill Studios, P.C.
Includes $6,435.17 for H.W. Finley & Partners, Inc.
$ 32,802.16
3,047.52
35,849.68
51,709.58
= 87,559.26
= 10,944.91
= 7,168.40
= 12,795.17
= 118,467.74
= 4,736.39
= $123,204.13
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32596-081495.
VIRGINIA,
A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement
bonds authorized to be issued pursuant to Ordinance NO. 32131-
080894, adopted August 8, 1994, for certain expenditures in
connection with the Ninth Street Bridge Rehabilitation over Roanoke
River Project, in the City of Roanoke; and providing for an
effective date.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. In accordance with U. S. Treasury Regulations, Section
1.150-2, the City hereby declares that it reasonably expects and
intends to reimburse $115,550.00, appropriated by Ordinance No.
32594-081495, adopted by the City Council on August 14, 1995, for
the Ninth Street Bridge Rehabilitation over Roanoke River Project
("Project") in the City of Roanoke, from the proceeds of its
general obligation public improvement bonds authorized to be issued
pursuant to Ordinance No. 32131-080894, adopted by the City Council
on August 8, 1994, in the principal amount of $23,000,000 for the
purpose Of providing funds to defray the cost of needed permanent
public improvements of and to school buildings, public buildings,
public bridges, streets and sidewalks, storm drains, parks,
economic development and acquisition of real property for the
foregoing. Ordinance No. 32132-080894, also adopted by City
Council on August 8, 1994, provided for the holding of an election
to determine whether the qualified voters of the City of Roanoke
would approve Ordinance No. 32131-080894, and, at an election held
on November 8, 1994, the qualified voters of the City approved
Ordinance No. 32131-080894. The maximum principal amount of debt
expected to be issued for the additional engineering services
required for the Projects is $115,550.00.
2. This is a declaration of official intent adopted pursuant
to U. S. Treasury Regulations, Section 1.150-2. This official
intent is declared not later than sixty days after the
expenditures authorized by Paragraph 1 of this
being
payment of the
Resolution.
3. The City Clerk is directed to file this Resolution among
the permanent papers of the City and hold it available for public
inspection pursuant to the Virginia Freedom of Information Act,
S2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date
of its adoption.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke~ Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August17,1995
File #53-102-217-514
Leslie J. Dziewisz, Vice-President
Burleigh Construction Co., Inc.
P. O. Box 289
Concord, Virginia 24538
R.W. Doyle, President
Doyle Painting Contractom, lnc.
P. O. Box 427
Eden, No~h Carolina 27289-0427
Gentlemen:
I am enclosing copy of Ordinance No. 32595-081495 accepting the bid of Robertson
Construction Co., Inc., in the total amount of $105,050.00, for Ninth Street Bridge
rehabilitation over Roanoke River, upon certain terms and conditions, and awarding a
contract therefor;, authorizing the proper City officials to execute the requisite contract for
such work; and rejecting all other bids made to the City for the work. Ordinance No.
32595-081495 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, August 14, 1995.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32595-081495.
AN ORDINANCE accepting the bid of Robertson Construction Co., Inc., for Ninth Street
Bridge rehabilitation over Roanoke River, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite comract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Robertson Construction Co., Inc., made to the City in the total amount of
$105,050.00 for Ninth Street Bridge rehabilitation over Roanoke River as is more particularly set
forth in the report to this Council dated Ausust 14, 1995, such bid bein8 in fi~ll compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City ManaSer and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal m~le therefor and the City's specifications made therefor,
said co,h~ct to lm in ~luch form as is approved by the City Attorney, and the cost of said work to be
paid for out of fund~ heretofore or s'unuitaneou$1y appropriated by Council.
3. Any and all other bid~ made to the Ck'-y for the afure~id work are hereby REJECTED,
and the City Clerk is ~ to notify ~ such bidder and to ~xpress to each the City's appreciation
for such bid.
4. In order to provide for the um~l daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32594-081495.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Ammromriations
Streets and Bridges
Ninth Street Bridge Rehabilitation (1) ............
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (2) ........
1) Appropriated
from Bond Funds
2) Bridges
(008-052-9675-9001)
(008-052-9701-9190)
$ 115,550
(115,550)
$ 10,569,148
115,550
$ (2,115,116)
(4,793,870)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
Apgust 14, 1995
Council Report No. 95-163
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: BID COMMITTEE REPORT
NINTH STREET BRIDGE REHABILITATION
BRIDGE NO. 8064
I concur with the Bid Committee recommendation relative to the above
project and recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JG B/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
August 14, 1995
Council Report No. 95-163
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
BID COMMITTEE REPORT
NINTH STREET BRIDGE REHABILITATION
BRIDGE NO. 8064
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Resp~eqt~ully submitted,
~ ~!~)~n White, ~/Chair~r~an
~ (hn.H. ~arrb~
William F. Clark
Charles M. Huffine ~/,)
WW/JGB/fm
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Accountant, Contracts & Fixed Assets
Manager, Office of Supply Management
August 14, 1995
Council Report No. 95-163
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
BID COMMITTEE REPORT
NINTH STREET BRIDGE REHABILITATION
BRIDGE NO. 8064
Background on the subject in chronological order is as follows:
Ao
Rehabilitation work was identified in annual bridge inspections performed
by independent consultants.
Bridge Rehabilitation Project has been designed and now needs to be
constructed.
Project consists of structural steel repair, substructure concrete repair
and bridge painting.
II.
Current situation is as follows:
Proiect was properly advertised and bids were publicly opened and read
aloud by D. Darwin Roupe, Manager of Supply Management, on
Tuesday, June 20, 1995, for the Rehabilitation of Ninth Street Bridge
over Roanoke River.
Three bids were received with Robertson Construction Co., Inc.,
submitting the Iow bid in the amount of $105,050.
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
NINTH STREET BRIDGE REHABILITATION
BRIDGE NO. 8064
August 14, 1995
Page 2
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute a unit price contract, in a form
approved by the City Attorney, with Robertson Construction Co., Inc.,
in the amount of $105,050 with 120 calendar days for completion with
a project contingency of $10,500.
1. Cost is 38% below Engineer's estimate and was competitively bid.
Funding will be provided by the anticipated bond proceeds of the
1996 bond issue. Internal Revenue Service regulations require
that the City declare its intent to reimburse itself $115,550 from
the proceeds of its general obligation bonds authorized to be
issued pursuant to Ordinance No. 32131-080894, adopted by City
Council on August 8, 1994.
Do not authorize the City Manager to execute a contract with Robertson
Construction Co., Inc.
1. Cost would be based on future bids.
Funding would remain in the anticipated bond proceeds of 1996
bond issue.
Recommendation is that City Council concur in Alternative "A" and take the
following action:
Authorize the City Manager to execute a unit price contract with
Robertson Construction Co., Inc., for Ninth Street Bridge Rehabilitation
over Roanoke River in the amount of $105,050 and authorize a project
contingency of $10,500.
Appropriate $115,550 from anticipated 1996 bond proceeds to a new
account to be established by the Director of Finance in the Capital
Project Fund called Ninth Street Bridge Rehabilitation.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
NINTH STREET BRIDGE REHABILITATION
BRIDGE NO. 8064
August 14, 1995
Page 3
Adopt a resolution indicating the City's intent to reimburse itself in the
amount of $115,550 from anticipated 1996 annual obligation bond
proceeds to be issued pursuant to Ordinance No. 32131-080894
adopted August 8, 1994.
Reject the other bids received.
JGB/kh
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Manager, Office of Supply Management
Accountant, Contracts and Fixed Assets
Budget Administrator
TABULATION OF BIDS
NINTH STREET BRIDGE REHABILITATION
OVER ROANOKE RIVER
Bids were opened by D. D. Roupe, Manager, Office of Supply Management, on
Tuesday, June 20, 1995, at 2:00 p.m.
BIDDER BID BOND AMOUNT
Robertson Construction Company, Inc. Yes 9105,050.00
Doyle Painting Contractors, Inc. Yes 9195,850.00
Burleigh Construction Company, Inc. Yes $254,600.00
Estimated Cost: $170,525.00
Hayes, Seay, Mattern & Mattern, Inc.
1315 Franklin Road, S.W.
Roanoke, VA 24034
Office of City Engineer
Roanoke, Virginia
August 14, 1995
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 17, 1995
File #166-169-468-514
Mr. Dwayne P. Martin
2231 Windsor Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Martin:
I am enclosing four copies of Ordinance No. 32589-081495 granting a revocable permit
for maintenance of a wooden fence encroaching up to 2.8 feet over and into the right-of-
way of an alley located adjacent to the side of your residence at 2231 Windsor Avenue,
S. W., Official Tax No. 1440112, upon certain terms and conditions. Ordinance No.
32589-081495 was adopted by the Council of the City of Roanoke on first reading on
Monday, July 24, 1995, also adopted by the Council on second reading on Monday,
August 14, 1995, and will be in full force and effect ten days following the date of its
second reading and at such time as a copy, duly signed, sealed, attested, and
acknowledged by the owner, has been admitted to record, at the cost of the owner in the
Office of the Clerk of the Circuit Court of the City of Roanoke, and shall remain in effect
only so long as a valid, current certificate evidencing the commercial general liability
insurance required as set forth in Paragraph 4 of said ordinance is on file in the Office of
the City Clerk.
Mr. Dwayne P. Martin
August 17, 1995
Page 2
Please sign and return two copies of Ordinance No. 32589-081495, along with the
appropriate Certificate of Insurance, to the City Clerk's Office, Room 456, Municipal
Building, Roanoke, Virginia 24011-1536.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: The Honorable Arthur B. Crush, III, Clerk of Circuit Court
Mr. William E. Bdghtwell, 2237 Windsor Avenue, S. W., Roanoke, Virginia 24015
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 14th day of August, 1995.
No. 32589-081495.
VIRGINIA,
AN ORDINANCE granting a revocable permit for the maintenance
of a wooden fence encroaching up to 2.8 feet over and into the
right-of-way of an alley located adjacent to the side of the
residence at 2231 Windsor Avenue, S.W., Official Tax No. 1440112,
upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. A revocable permit shall be and is hereby granted Dwayne
P. Martin, his grantees, assignees, or successors in interest
(hereinafter owner), for the maintenance of a wooden fence as it
now exists encroaching up to 2.8 feet over and into the right-of-
way of an alley located at the side of the residence at 2231
Windsor Avenue, S.W., bearing Official Tax No. 1440112, as more
fully described in a report of the Water Resources Committee dated
July 24, 1995, on file in the Office of the City Clerk. Said
permit shall automatically terminate should the wooden fence be
destroyed or removed or if the permit is revoked by the Council of
the City of Roanoke.
2. Said permit, granted pursuant to S15.1-377, Code of
Virginia (1950), as amended, shall be revocable at the pleasure of
the Council of the City of Roanoke, and is subject to all the
limitations contained in S15.1-377.
3. It shall be agreed by the owner that in maintaining such
encroachment said owner and bls grantees, assignees, or successors
in interest covenant and agree to indemnify and save harmless the
City of Roanoke, its officials, officers, agents, employees,
volunteers, or representatives from any and all claims for injuries
or damages of any type or nature to persons or property that may
arise by reason of the above-described encroachment over or on the
public right-of-way.
4. Owner, his grantees, assignees, or successors in interest
shall for the duration of this permit, with respect to any claims
arising out of the maintenance or use of the structure and areas
permitted to encroach into the City right-of-way, maintain on file
with the City Clerk's Office evidence of commercial general
liability insurance coverage. The amount of such insurance shall
not be less than:
A. General aggregate $300,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury $1,000,000
D. Each Occurrence $300,000
E. Above amounts may be met by umbrella form coverage in a
minimum amount of $1,000,000 aggregate; $1,000,000 each
occurrence.
Owner shall name the City, its officials, officers, agents,
employees, volunteers, and representatives as additional lnsureds
as their interests may appear on the above policy. The policy
shall provide that such coverage shall not be canceled or
materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director
of Utilities and Operations of the City of Roanoke.
5. This ordinance shall be in full force and effect at such
time as a copy, duly signed, sealed, attested, and acknowledged by
owner, has been admitted to record at the cost of the owner in the
Office of the Clerk of Circuit Court of the City of Roanoke, and
shall remain in effect only so long as a valid, current certificate
evidencing the commercial general liability insurance required in
paragraph 4 above is on file in the Office of the City Clerk.
ATTEST:
City Clerk.
ACCEPTED and EXECUTED by the undersigned this __ day of
, 1995.
Dwayne P. Martin
COMMONWEALTH OF VIRGINIA S
S To-Wit:
CITY OF ROANOKE ~
I hereby certify that
acknowledged before me this
Dwayne P. Martin.
the foregoing instrument was
day of , 1995, by
My Commission expires:
Notary Public
July 24, 1995
Report No. 95-332
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Encroachment into Public Right-of-Way
Fence in Alley Adjacent to 2231 Windsor
Avenue, S. E.
The attached staff report and supplement letter from W. E.
Brightwell, along with remarks by petitioner Dwayne D. Martin,
were considered by the Water Resources Committee at its regular
meeting on July 10, 1995. The Committee recommends that Council
authorize a conditional permit to property owner(s) at 2231
Windsor Avenue, S. W., Official Tax No. 1440112, to permit the
extension of a wooden fence approximately 2.8 feet into the
public right-of-way more particularly as set forth in the
attached staff report.
Respectfully submitted,
Elizabeth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
CC:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Evelyn D. Dorsey, Zoning Administrator
Mr. Dwayne P. Martin
Mr. W. E. Brightwell
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
Report No. 95-332
DATE:
TO:
FROM:
SUBJECT:
July 10, 1995
~embers~Water Resources Committee
~. Kiser, Dire~ct~[~l~l~l~ and Operations thru
W. Robert Herb~anager
Encroachment into Public Right of Way
Stockade Fence, 2231 Windsor Avenue, S.W.
Official Tax No. 1440112
Background in chronological order is as follows:
Citizen complaint regarding the fence encroachment in the alley adjacent to
2231 Windsor Avenue was received May 13, 1993. Alley line was staked
by City Surveyor, disclosing an encroachment of up to 2.8 feet at one end
of fence (see attached plat).
City Enqineer requested that the fence be relocated by property owner, Mr.
Dwayne P. Martin, on May 20, 1993, in order to eliminate encroachment
into the City's right of way. Mr. Martin did not respond.
C. Zoninq Administrator advised Mr. Martin that the fence was in violation of
two sections of the City Code on September 1, 1994, and offered three
options to correct the problem. Mr. Martin did not respond.
Legal action was initiated against property owner. On June 15, 1995,
General District Court Judge James P. Brice instructed Mr. Martin to "get
with the zoning people and resolve this matter as soon as possible".
II.
Current situation is as follows:
A. Property owner has requested a conditional permit which would allow the
fence to remain where it is (see attachment).
B. Fence extends up to approximately 2.8 feet into public right of wav.
Members, Water Resources Committee
Page 2
III. Issues in order of importance are:
A. Desire
B. Cost to City
C. Liability insurance
D. Indemnification
IV. Alternatives in order of feasibility are:
Committee recommend that City Council authorize a conditional permit to
the property owner at 2231 Windsor Avenue, S.W., Official Tax No.
1440112, to permit the extension of a wooden fence approximately 2.8
feet into the right-of-way of the adjacent alley along the side of the
property. Permit shall automatically terminate if the fence is ever removed
or destroyed, and shall be in a form approved by the City Attorney.
Desire by applicant for fence to remain in current location is met.
Desire by complaining citizen for the removal of fence is not met.
2. Cost to City is zero.
3. Liability insurance shall be provided by property owner as specified in
Attachment A.
Indemnification of City by property owner shall be as specified in
Attachment A.
Committee not recommend that City Council authorize a conditional permit
to the property owners at 2231 Windsor Avenue, S.W., Official Tax No.
1440112, to permit the extension of a wooden fence approximately 2.8
feet into the right-of-way of the adjacent alley along the side of the
property.
Desire by applicant for fence to remain in current location is not met.
Desire by complaining citizen for the removal of the fence is met.
2. Cost to City is zero.
Members, Water Resources Committee Report No. 95-332
Page 3
3. Liability insurance will not be an issue.
4. Indemnification will not be an issue.
Committee's Recommendation is that City Council authorize a conditional permit
to the property owners at 2231 Windsor Avenue, S.W., Official Tax No. 1440112,
to permit the extension of a wooden fence approximately 2.8 feet into the right-of-
way of the adjacent alley along the side of the property. Permit shall
automatically terminate if the fence is ever removed or destroyed, and shall be in
a form approved by the City Attorney. Permit shall stipulate that the City shall be
held harmless and have no liability or responsibility should the City need to
relocate, remove, or damage all or part of the fence.
WRH/KBK/SEF/kh
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Zoning Administrator
Budget Administrator
Mr. Dwayne P. Martin, 2231 Windsor Avenue, S.W., 24015
Mr. William E. Brightwell, 2237 Windsor Avenue, S.W., 24015
ATTACHMENT A
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
Owner shall obtain liability insurance coverage with respect to claims arising out of
the subject matter of this agreement. The amount of such insurance shall not be less
than:
A. General aggregate $300,000
B. Products - Completed/Operations Aggregate $1,000,000
C. Personal and Advertising Injury t~l,000,000
D. Each Occurrence $300,000
Above amounts may be met by umbrella form coverage in a minimum amount
of $1,000,000 aggregate; $1,000,000 each occurrence.
Owner shall name the City, its officers, agents, employees and volunteers as
additional insured as its interests may appear on the above policy. Such coverage
shall not be canceled or materially altered except after thirty (30) days prior written
notice of such cancellation or material alteration to the Director of Utilities and
Operations of the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that may
arise by reason of the encroachment over public right-of-way.
MALDEN LANE
:£ WINDSOR AVENUE
69
CHESTEI~FIELD
2231 Windsor Ave.
l~anokc, VA. 7.4015
Iat iaz~
Dir~or of Utilities
City of Roanoke
R-~: Fmn~ Eneroaehm~n~ al 2231 Wit,xisor Aw., SW
D~r Mr. Kiz~,
Purpos~ of this letm' is to r~st yo~ ~ ~ o~ m ~o~
put up a ~ to r~l~ a v~ old pi~ f~ w~ch d~u~ my home. l
f~ ~ong ~e ~e ~e ~ ~e old ~ I ~d not r~ I wa~ ~n8 on
RECEIVED
JUN 15 IffJ5
CiTY OF ROANOKE
DEPARTMENT OF PLANNING AND
COMMUNITY DEVELOPMENT
2231 W'md~or
1~: F~uce Eucrosctuneut -, 2231 W'mdmor Av~., SW
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
Augu~ 17,1995
File #2-44-72-166-184
James R. Smith, President
Smith/Packett Med-Com, Inc.
4656 Brembleton Avenue, S. W.
Roanoke, Virginia 24018
Deer Mr. Smith:
I am enclosing copy of Ordinance No. 32590-081495 authorizing an agreement between
the City and Smith/Packett Med-Com, Inc., a Virginia corporation (Smith/Packett), by which
the City agrees to sell certain tangible and intangible assets of the Roanoke City Nursing
Home located at 4365 Coyner Springs Road in Botetourt County in consideration of
$420,000.00; authorizing the City Manager to execute an Agreement relating to the terms
and conditions of such sale, a bill of sale and such other documents on behalf of the City
as may be necessary to close this transaction; authorizing the City Manager to agree to
one or more sites for construction of a new nursing home facility; authorizing the City
Attorney to issue a certificate and opinion in connection with the closing of this transaction;
authorizing officials of the City to consult and assist the buyer in connection with the
closure of the existing Nursing Home and issuance of a certificate of public need for and
construction of a new facility; and authorizing continuity bonus and separation pay
programs for certain employees of the Nursing Home on July 31, 1995. Ordinance No.
32590-081495 was adopted by the Council of the City of Roanoke on first reading on
Monday, July 31, 1995, also adopted by the Council on second reading on Monday,
August 14, 1995, and will take effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of August, 1995.
No. 32590-081495.
AN ORDINANCE authorizing a certain Agreement to be entered
into between the City and Smith/Packett Med-Com, Inc., by which the
City agrees to sell certain tangible and intangible assets of the
Roanoke City Nursing Home; authorizing the City Manager to execute
an Agreement relating to the terms and conditions of such sale, a
bill of sale and such other documents on behalf of the City as may
be necessary to close this transaction; authorizing the City
Manager to agree to one or more sites for construction of a new
nursing home facility; authorizing the City Attorney to issue a
certificate and opinion in connection with the closing of this
transaction; authorizing officials of the City to consult and
assist the buyer in connection with the closure of the existing
Nursing Home and issuance of a certificate of public need for and
construction of a new facility; and authorizing continuity bonus
and sgparation pay programs for certain employees of the Nursing
Home on July 31, 1995.
BE
follows:
1.
IT ORDAINED by the Council of the City of Roanoke as
For and on behalf of the City, the City Manager is
authorized to execute and the City Clerk is authorized to attest an
Agreement between the City and Smith/Packett Med-Com, Inc., a
Virginia corporation (Smith/Packett), by which the City agrees to
sell certain tangible and intangible assets, including Nursing Home
equipment, good will, the unconditional right to relocate the
City's fifty-eight Nursing Home beds and medical records, patient
lists, files, reports and correspondence relative to residents, of
the Roanoke City Nursing Home located at 4365 Coyner Springs Road
in Botetourt County (Nursing Home) to Smith/Packett in
consideration of $420,000 and Smith/Packett's agreement to build a
new nursing home facility at a site acceptable to the City and to
relocate to the new facility all residents of the current Nursing
Home who desire to be in the new facility, such agreement being
conditioned upon issuance of a certificate of public need to
Smith/Packett by the appropriate agencies of the Commonwealth and
being subject to such other terms and conditions as are more
particularly described in the report of the City Manager, dated
July 31, 1995 (Agreement).
and
2. The City Manager is authorized to execute a bill of sale
assignment in connection with the tangible and intangible
assets described in Paragraph
such other documents on behalf
close this transaction. The Agreement and
connection with this transaction shall be in
approved by the City Attorney.
3. Pursuant to Section
Manager is authorized to agree,
1 of this ordinance and to execute
of the City as may be necessary to
all documents in
such form as is
5.10 of the Agreement, the City
for and on behalf of the City, to
one or more sites proposed by Smith/Packett for construction of a
new nursing home facility.
4. The City Attorney is authorized to issue the certificate
required of the seller pursuant to Section 8.02 of the Agreement
confirming and certifying that all representations and warranties
of the seller contained in the Agreement are true and correct and
to issue his opinion as required by Section 8.03 of the Agreement
in connection with closing of this transaction.
5. Officials of the City are authorized to consult with and
assist Smith/Packett as required by Section 6.02 of the Agreement.
6. The City Manager is authorized to establish and implement
the continuity bonus and separation pay programs for certain
employees of the Nursing Home on July 31, 1995, more particularly
described in the City Manager's report to this Council, dated July
31, 1995.
7. As required by Section 6.05 of the Agreement, it is
agreed that, after the date that residents of the current Nursing
Home are relocated to the new facility to be constructed by
Smith/Packett,
Nursing Home as
the City will not use the site of the
a nursing home or health care facility.
ATTEST:
existing
City Clerk.
July 31, 1995
Honorable Mayor and Member of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Roanoke City Nursing Home
I. Background on the subject in chronological order is:
The process to date for reviewing future service delivery options for the Roanoke
City Nursing Home has consisted of the following steps:
March 13, 1995 - City Council approved the appropriation of $70,000 for
legal assistance to fully explore the option of allowing a private
developer/operator to construct and operate a new facility. Crews &
Hancock, P.L.C., of Richmond was selected as the City's legal advisor
because of their prior experience in this area.
March 23, 1995 - The nursing home study team members met with the
legal finn to discuss strategy and conditions under which such a service
delivery change might take place.
April 5 and June 6, 1995 - Two briefings were conducted for the Human
Development Advisory Board that were very similar in nature to those
provided earlier to City Council.
April 11, 1995 - A Nursing Home Personnel Committee consisting of
administrative staff (Jim Ritchie, Glenn Radcliffe and Ken Cronin) and
nursing home employees (R.F. Hyatt, Martha Hartley, Kathy Crawford,
Shelby Barbour, Kathleen Manning, Dorothy Shelburne, Maxine
Matthews, Lisa Frye, Frances Roope and Helen Meador) was formed to
address the following issues:
Hear concerns of employees and develop appropriate resPonses or
proposals for consideration during negotiations.
Develop a process for working with nursing home employees
regarding the following:
· Employees who wish to remain employed with the City (how the
job application and referral process will function);
· Retirement benefits and options;
Page 2
· Sick and vacation leave transfer; and
· Comparable health insurance coverage
April, 1995 - A "notice of intent" was advertised in the Roanoke Times
on April 8th, 16th and 23rd. This notice requested that parties interested in
acquiring certain assets of the nursing home under conditions to be
specified submit preliminary inquiries by April 28th. In addition, Crews &
Hancock contacted twenty other potential service providers from a list
provided by the study team and from their own internal files.
April 28, 1995 - Nine of twenty providers expressed an interest in
considering the acquisition based on the criteria originally discussed with
City Council:
Transfer of residents - Provide the option for all nursing home
residents at the opening date of the new facility to transfer to the
new facility.
Hiring of employees - Hire all nursing home employees who wish to
transfer at the same salary for a minimum of one year.
Continuation of employment - Do not terminate those employees
that are hired by the buyer except for "good cause shown" during
the first year.
Comparable employee fringe benefits - Provide a comparable health
insurance, vacation and sick leave benefit package for a minimum
of one year.
Employee sick and vacation leave balances - Assume a level of sick
and vacation leave balance accruals.
f
Employee retirement - Provide a defined contribution program to
which employees can contribute.
Medicaid occupancy - Maintain a Medicaid occupancy percentage
consistent with the annual Virginia Statewide Medicare and
Medicaid occupancy percentage averages for licensed Virginia
nursing facilities.
April 28 - May 5, 1995 - Confidentiality agreements were signed by
interested providers and relevant confidential nursing home information
was distributed to each.
Page 3
II.
III.
IV.
May 22, 1995 - Service providers still interested in acquiring the city's
nursing home business were advised that proposals would be due by May
31, 1995.
June 21, 1995 - Crews & Hancock reviewed the top-ranked proposal with
members of the study team and the proposer.
Current situation is:
An agreement has been negotiated with the top-ranked proposer, Smith/Packett
Med-Com, Inc., (with headquarters in Roanoke). The agreement is contingent
upon issuance of a Virginia Medical Care Facility Certificate of Public Need by the
State Health Commissioner authorizing the construction of a new facility. Under
this agreement, the following assets of the Roanoke City Nursing Home would be
acquired by Smith/Packett Med-Com, Inc.:
Certain capital equipment not disposed of in the ordinary course of
business prior to closing;
2. Goodwill related to the operation of the Nursing Home;
The unconditional right to relocate the City's fifty-eight nursing home beds;
and
Medical records, patient lists, files, reports and correspondence
relative to nursing home residents.
Smith/Packett Med-Com, Inc. has executed the agreement and is ready to proceed
in good faith with the acquisition process.
Issues in order of importance are:
B.
C.
D.
E.
F.
Conformance of the agreement with stated criteria
Fair treatment of affected employees
Timing
Budeetarv imnact
Location of the new facility
Communications
Alternatives in order of feasibility are:
City Council authorize the City Manager to enter into an agreement with
Smith-Packett Med-Com, Inc. for the acquisition of certain specific assets of the
Roanoke City Nursing Home as previously stated and further detailed in the
agreement document.
Page 4
Conformance of the agreement with stated criteria - Ail criteria identified
by the study team as having to be met under such an acquisition have been
met with this agreement.
1. Transfer of residents Yes
2. Hiring of employees Yes~
3. Continuation of employment Yes
4. Comparable employee fringe benefits Yes2
5. Employee sick and vacation leave balances Yes - up to $100,000 aggregate
total3
6. Employee retirement Yes
7. Medicaid occupancy Yes - for 5 years
Employee salaries will be equal to those being paid as of the closing date.
Employee fringe benefits will be comparable to those being awarded as of the closing
date.
Employees will have the option of(l) being paid for vacation or paid leave balances by
the City as of the end of the transition period, (2) having the buyer assume vacation,
paid and sick leave balances (up to an aggregate cap for all employees orS100,000 in
value), or any combination of(l) and (2).
2. Fair treatment of affected employees
In addition to the criteria regarding employees that have been
previously defined and addressed in the agreement, it is
recommended that all regular employees on payroll as of July 31,
1995, who remain employed by the Nursing Home until the new
facility opens receive a continui _ty bonus. This bonus will be
calculated based on each employee's final rate of pay just prior to
the new facility opening. The bonus would be equivalent to one
week's pay for each year of service or fraction thereof, with a
minimum of four weeks' pay and maximum of twenty-six weeks'
pay or 50% of annual salary, and would serve as an incentive for
current employees to continue to provide quality service to
residents at the nursing home through the transition period.
In addition, it is recommended that employees on payroll as of
July 31 st, 1995, who remain employed by the Nursing Home
until the new facility opens and leave the employment of the city
(resignation, retirement or transfer to the employment of the buyer)
will receive separation pay equivalent to four weeks of pay.
Page 5
Separation pay will also be calculated based on each employee's
final rate of pay just prior to the new facility opening.
Employees who either accept another City position or leave the
employment of the City through resignation or retirement prior to
the opening date of the new facility will not be eligible for either a.
or b. above.
Timing - Smith/Packett Med-Com, Inc. has negotiated in good faith and is
ready to begin the acquisition and construction process estimated to take
twenty-four months.
Budgetary_ impact - Total compensation paid to the City by Smith/Packett
Med-Com, Inc. will be $455,000 ($420,000 for assets acquisition and
$35,000 for consultation services during the transition period), plus up to
$100,000 in assumed employee vacation and sick leave balances. Total
estimated expenditures by the City during the transition period are
affordable within the total compensation figure, and are itemized as
follows:
Continuity Bonus for Employees $ 270,000
Separation Pay for Employees 82,000
Legal Expenses 70,000
Payment of Accrued Vacation Leave 33,000
The long-term budgetary impact after the transition is complete is the
elimination of the General Fund operating supplement to the nursing home
($504,210 for Fiscal Year 1995-96) and the generation of new tax revenue
from the new nursing home business.
Location of the new facility - The new facility will be constructed on a
mutually agreeable site. Smith/Packett Med-Com, Inc., has indicated a
desire to construct the facility within the City of Roanoke and has identified
four possible sites for consideration.
Communications - Nursing home employees have been briefed on the
details of the agreement and employee compensation plan. The Human
Development Advisory Board and other key community stakeholders have
also been briefed. Finally, a press conference was held to alert the
media of this pending action. All of these activities took place during the
week ending Friday, July 28th.
City Council not authorize the City Manager to enter into an agreement with
Smith-Packett Med-Com, Inc. for the acquisition of certain specific assets of the
Roanoke City Nursing Home as previously stated and further detailed in the
Page 6
agreement document and continue to operate the facility directly or under a
management agreement.
V. Recommendation is as follows:
City Council approve (1) the recommendation to authorize the City Manager to enter into
an agreement with Smith-Packett Med-Com, Inc. for the acquisition of certain specific
assets of the Roanoke City Nursing Home as previously stated and further detailed in the
agreement document and (2) the recommended employee compensation package detailed
under sections IV.A. 1. and IV.A.2. of this report.
Respectfully submitted,
;nnagHererbert
,¥
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
James D. Ritchie, Assistant City Manager
Glenn D. Radcliffe, Director, Human Development
Barry L. Key, Manager, Management and Budget