HomeMy WebLinkAboutCouncil Actions 08-28-95WYATT
32617
REGULAR WEEKLY SESSION
ROANOKE CITY CO UNCIL
CITY COUNCIL CHAMBER
August 28, 1995
3:00p. m.
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. All Present.
The Invocation was delivered by The Reverend Philip E. Motley, Pastor,
Grandin Court Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
Introduction of special guests fi.om Opole, Poland. W. Robert Herbert,
City Manager.
ANNOUNCEMENTS:
PUBLIC HEARINGS
Public hearing on the request of CSW Associates, William H. Lester,
Brownie Lester and Douglas S. Spadaro that a certain 2.723 acre parcel
of land located on the northerly side of Lee Highway, Route 419 west of
its intersection with Aerial Way Drive, S. W., Official Tax No. 5200107
and a portion of Official Tax No. 5200119, be rezoned from C-I, Office
District, to C-2, General Commercial District, subject to certain proffered
conditions. Edward A. Natt, Attorney.
The matter was referred back to the City Planning Commission.
File #51
e
CONSENT AGENDA
C-1
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
Minutes of the regular meetings of Council held on Monday, June 12,
1995 and Monday, June 26, 1995.
RECOMMENDED ACTION: Dispense with the reading of the minutes and
approve as recorded.
2
C-2
A communication from Mayor David A. Bowers requesting that Council
meet in Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-
344(A)(1), Code of Vir~nia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #110-132 Session as abovedescribed.
C-3
A report requesting that Council meet in Executive Session to discuss a
matter with regard to use and disposition of publicly held property, specifically
property held by the City of Roanoke Redevelopment and Housing Authority,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #2-132-166-178 Session as abovedescribed.
C-4
A communication from Acme Hayes tendering his resignation as a
member of the City of Roanoke Transportation Safety Commission, effective
immediately.
RECOMMENDED ACTION: Accept the resignation with regret and receive
File #20-110 and file the communication.
C-5
Annual report of the Audit Committee for the year 1995.
RECOMMENDED ACTION: Receive and file.
File #10-109-132-300
C-6
Anmml report of the Municipal Auditor for the year 1995.
RECOMMENDED ACTION: Receive and file.
File #10-109-280
C-7
A report of the City Manager recommending that Council schedule a
public hearing to be held on Monday, September 11, 1995, at 7:00 p.m., or as
soon thereat~er as the matter may be heard, in connection with a proposed urban
enterprise zone within the City of Roanoke.
RECOMMENDED ACTION: Concur in recommendation.
File 0266-450
C-8
Qualification of the following persons:
W. Robert Herbert as a member of the Economic
Development Commission for a term ending June 30, 1998;
File #15-110-450
B. Gayle Graves as a member of the Roanoke Public
Library Board for a term ending June 30, 1998; and
File #15-110-323
Sherlie S. Doherty as a member of the Roanoke Arts
Commission for a term ending June 30, 1998.
File #15-110-230
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
4. PETITIONS AND COMMUNICATIONS:
4
A communication bom the Roanoke City School Board requesting
appropriation of $63,205.00 for the 1995-96 Eisenhower Title II Program,
one hundred per cent to be reimbursed by Federal funds; and a report of
the Director of Finance eoneun~g in the request.
Adopted Budget Ordinance No. 32623-082895. (7-0)
File #60-236-467
REPORTS OF OFFICERS:
a. CITY MANAGER:
~ None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending payment of $500,000.00 to the Roanoke
Valley Convention and Visitors Bureau, and that the City Manager
be authorized to execute a one year agreement with the
organization for the express purpose of increasing tourism in
Roanoke and assisting in marketing of the Hotel Roanoke
Conference Center.
Adopted Resolution No. 32624-082895. (7-0)
File #247-258-293-336
A report recommending appropriation of $38,625.00 for the
Twenty-third Judicial District Juvenile Drug Dealers' Intervention
Program; and transferring $16,387.00 in local matching funds.
Adopted Budget Ordinance No. 32625-082895. (7-0)
File #60-76-236-304-382
A report recommending appropriation of the Fifth District
Employment and Training Consortium's funding totalling
$1,136,880.00.
Adopted Budget Ordinance No. 32626-082895. (7-0)
File #60-236-246
A report recommending that the City Manager be authorized to
enter into a contractual agreement with Hayes, Seay, Mattem &
Mattern,/nc., to provide architectural and engineering services for
Phase I, Ra/lside Linear Walk, in the mount of $129,291.00; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32617-082895 and Resolution
Nos. 32618-082895 and 32619-082895. (7-0)
File #53-60-217-236-392-405
A report recommending that the City Manager be authorized to
execute Change Order No. 1 to the contract with English
Construction Co., /nc., in the amount of $100,750.00, in
connection with repairs to the Jefferson Street Bridge over Norfolk
Southern Railway; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. ;}2620-082895 and Resolution
Nos. 32621-082895 and 32622-082895. (7-0)
File #53-60-102-217-223
A report recommending approval of a street lighting agreement
with Appalachian Power Company.
Adopted Ordinance No. 32627-082895. (7-0)
File #29-46
A report recommending appropriation of $68,083.00 for the
Roanoke Area Library System to be used for acquisition of a
computer system.
Adopted Budget Ordinance No. 32628-082895. (7-0)
File #60-301-323-472
A report recommending acceptance of a $3,750.00 Vk~nia
Commission for the Arts Local Government Challenge Grant; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32629-082895 and Resolution
No. 32630-082895. (7-0)
File #60-236-261-348-349
A report recommending acceptance of the lowest responsible bids
for water and waste water treatment chemicals, and rejecting all
other bids received by the City.
Adopted Resolution No. 32631-082895. (7-0)
File #27-468
10.
A report in connection with Change Order No. 1 to the contract
with Bio Gro, a division of Wheelabrator Clean Water Systems,
Inc., in the amount of $260,340.00, for removal, transportation and
disposal of digested, lagooned sludge fi'om the Water Pollution
Control Plant.
Adopted Ordinance No. 32632-082895. (7-0)
File #27-468
11.
A report in connection with lease financing for Enhanced 9-1-1
equipment.
WITHDRAWN.
File #188-262-472
7
DIRECTOR OF FINANCE:
1. Financial report for the month of July, 1995.
Received and filed.
File #1-10
6. REPORTS OF COMMITTEES:
A report of the Water Resources Committee in connection with donation
and conveyance of certain easements across City-owned property to the
Commonwealth of Virginia, Appalachian Power Company and Bell-
Aflantic Virginia, for use in connection with the widening of Brandon
Avenue, S. W. Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32633 on first reading. (7-0)
File #28-29-166-386-514
A report of the Water Resources Comnfittee recommending that Council
authorize advertisement of Lot 20, Block 2, Map of Meadow Land,
Official Tax No. 2071420 for sale to the general public at a m/n/mm
price of $6,500.00. Elizabeth T. Bowles, Chairperson.
Concurred in the recommendation.
File #2-166-468
A report of the Bid Committee recommending acceptance of the bid
submitted by George H. Jennings, Jr., Inc., trading as Time and Parking
Controls, in the mount of $38,165.00, to replace revenue equipment in
the Municipal Parking Garage; and a report of the City Manager
concurring in the recommendation. William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32634-082895 and Resolution No.
32635-082895. (7-0)
File #60-181-472
7. UNFINISHED BUSINESS: None.
8
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution providing that the regular meeting of City Council scheduled
to be held at 3:00 p.m. and 7:00 p.m., on Monday, October 9, 1995, shall
be held at 3:00 p.m. and 7:00 p.m., on October 16, 1995.
Adopted Resolution No. 32636-082895. (7-0)
File #132
bo
A Resolution designating a Voting Delegate and an Alternate Voting
Delegate for the Annual Business Session of the Vir~nia Municipal
League and designating a Staff Assistant for any meetings of the Urban
Section of the League.
Adopted Resolution No. 32637-082895. (7-0)
File #17-132
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
On July 10, 1995, Ms. Robin Murphy-Kelso addressed Council with
regard to drainage problems, gas leaks and installation of curbing for
safety and beautification purposes in the Summit Hills section of the
City.
Council Member McCadden referred to a report of the City
Manager under date of August 28, 1995, addressing long term needs
of the neighborhood. He called attention to the need to address short
term improvements in which it was noted that he, along with the
Director of Public Works, will visit the Summit Hills area in the
upcoming week to discuss short term solutions, with a follow-up
report to Council at a later date.
9
Council Member White requested that the Roanoke Neighborhood
Partnership contact Summit Hill~ neighborhood leaders to determine
their interest in forming a neighborhood association.
File #27-57-66-165.183-252-458-488
10.
A communication from the Commissioner of the Revenue
recommending that the City decal be given to taxpayers upon
payment of their personal property tax bill, was referred to 1996-97
budget study.
File #79-106
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
CERTIFICATION OF EXECUTIVE SESSION. (7-0)
Appointed the following persons:
R. Matthew Kenneil - Roanoke Arts Commission
File #15-110-230
Robin L. James
File #15-32-110
Board of Building Code Appeals, Building
Maintenance Division
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Budget Ordinance No. 32623-082895
Resolution No. 32624-082895
Budget Ordinance No. 32625-082895
Budget Ordinance No. 32626-082895
Ordinance No. 32627-082895
Budget Ordinance No. 32628-082895
Budget Ordinance No. 32629-082895
Resolution No. 32630-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
Resolution No. 32637-082895
W. Robert Herbert
September 5, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Budget Ordinance No. 32623-082895
Resolution No. 32624-082895
Budget Ordinance No. 32625-082895
Budget Ordinance No. 32626-082895
Ordinance No. 32627-082895
Budget Ordinance No. 32628-082895
Budget Ordinance No. 32629-082895
Resolution No. 32630-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
Resolution No. 32637-082895
James D. Grisso
September 5, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Wilbum C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32618-082895
Resolution No. 32619-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Resolution No. 32624-082895
Ordinance No. 32627-082895
Resolution No. 32630-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
Resolution No. 32637-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms. Akers:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Budget Ordinance No. 32623-082895
Resolution No. 32624-082895
Budget Ordinance No. 32625-082895
Budget Ordinance No. 32626-082895
Ordinance No. 32627-082895
Budget Ordinance No. 32628-082895
Budget Ordinance No. 32629-082895
Resolution No. 32630-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
Resolution No. 32637-082895
Diane S. Akers
September 5, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Glenn D. Radcliffe, Director
Human Resources
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32625-082895
Budget Ordinance No. 32626-082895
Budget Ordinance No. 32629-082895
Resolution No. 32630-082895
Resolution No. 32636-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
~'~"6~'sincerely' ~)~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
C~y of Roanoko, Virginia
September 5, 1995
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Ordinance No. 32627-082895
Budget Ordinance No. 32628-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No, 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Ordinance No. 32627-082895
Budget Ordinance No. 32628-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
Resolution No. 32636-082895
The aboveraferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Ellen S. Evans
Construction Cost Technician
Roanoke, Virginia
Dear Ms. Evans:
I am attaching copy of the following measures that pertain to the Engineering Department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoka, Virginia
September 5, 1995
D. Darwin Roupe, Manager
Supply Management
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32617-082895
Resolution No. 32618-082895
Resolution No. 32619-082895
Budget Ordinance No. 32620-082895
Ordinance No. 32621-082895
Resolution No. 32622-082895
Budget Ordinance No. 32628-082895
Resolution No. 32631-082895
Ordinance No. 32632-082895
Budget Ordinance No. 32634-082895
Resolution No. 32635-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Glerk'a Office
City of Roanoke, Virginia
September 5, 1995
Steven L. Walker
Manager
Water Pollution Control Plant
Roanoke, Virginia
Dear Mr. Walker:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32631-082895
Ordinance No. 32632-082895
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32636-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Robert H. Bird
Municipal Auditor
Roanoke, Virginia
Dear Mr. Bird:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32636-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely, ~)~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
M. Craig Sluss, Manager
Water Department
Roanoke, Virginia
Dear Mr. Sluss:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32631-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Vickie L. Price
Administrator
Fifth District Employment
and Training Consortium
Roanoke, Virginia
Dear Ms. Price:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32626-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measure that pertains to your directorate:
Resolution No. 32636-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
Archie Harrington, Manager
City Information System
Roanoke, Virginia
Dear Mr. Harrington:
I am attaching copy of the following measure that pertains to your department:
Budget Ordinance No. 32628-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
September 5, 1995
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32627-082895
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
If you have questions, please do not hesitate to call me.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
El3c.
pc: Robert K. Bengtson, Traffic Engineer
Office of the City Manager
August 22, 1995
Ms. Mary F. Parker, City Clerk
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Dear Mary:
This is to request that you place on the agenda for the City Council meeting on
Monday, August 28, 1995 at 3:00 p.m. the introduction of visitors from Opole, Poland. I
understand that the Mayor will be presenting gifts to our visitors at this meeting. Their
names and titles (to the best of our knowledge) are as follows:
Interpreter
Mayor
Chairman of City Council
Clerk to Council
Azieniew Bartkiewicz (Z big neff Bert ka witz)
Leszek Pogan (Lee check Pogan)
Andrzej Namyslo (Nenn slav)
Ms. Grazyna Frister (Gre zeen a Free ster)
More definitive information will be sent to us this week from Roanoke County
regarding our guests, and I will forward copies of that material to you when it is received.
Thank you for your assistance. Please contact me should you have any questions
regarding this matter.
Sincerely,
W. Robert Herbert
City Manager
WRH/dh
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I 536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #51
Carolyn Hayes-Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
At a regular meeting of the Council of the City of Roanoke on Monday, August 28, 1995,
a public hearing was held on the request of CSW Associates, William H. Lester, Brownie
Lester and Douglas S. Spadaro that a certain 2.723 acre parcel of land located on the
northerly side of Lee Highway, Route 419 west of its intersection with Aerial Way Drive,
S. W., Official Tax No. 5200107 and a portion of Official Tax No. 5200119, be rezoned
from C-1, Office District, to C-2, General Commercial District, subject to certain proffered
conditions.
On motion, duly seconded and unanimously adopted, the matter was referred back to the
City Planning Commission for further study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Carolyn Hayes-Coles
September 1, 1995
Page 2
pc:
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P. O. Box
20068, Roanoke, Virginia 24018-0007
Mr. and Mrs. Ben Richardson, 102 Serpentine Road, S. W., Roanoke, Virginia
24014
Joe Bandy and Son, 3780 Aerial Way Drive, S. W., Roanoke, Virginia 24018
Mr. and Mrs. Forrest Hodge, c/o Harvey's One Hour Cleaners, 3571 Colonial
Avenue, S. W., Roanoke, Virginia 24018
Mr. W. H. Jolly & Mr. G. O. Clemens, Trustees, c/o Ms. Lucy Ellett & Mr. T. H.
Kemper, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018
Lcc Hy Manor Eldedy Apartments, 4139 Brandon Avenue, S. W., Roanoke, Virginia
24018
TEG Corporation, c/o Gurtner Graphics, P. O. Box 4669, Roanoke, Virginia 24015
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Staven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Kathy Brickey, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director of Utilities and Operations
William F. Clark, Director of Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Roanoke City Planning Commission
August 14, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from CSW Associate, William H. Lester, Brownie Lester and
Douglas S. Spadaro, Petitioners, represented by Edward A. Natt, attorney,
that property located on the northerly side of Brandon Avenue and west of
the intersection with Aerial Way Drive, S.W., and identified as Official Tax
Number 5200107 and a portion of 5200119, be rezoned from C-1, Office
District, to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner.
The above referenced rezoning was recommended for denial at the July 5, 1995 meeting
of the Roanoke City Planning Commission. Mr. Edward A. Natt, Attorney for the petitioner, is
currently requesting that City Council set a public hearing for Council's afternoon meeting on
August 28, 1995 for the express purpose of remanding this item back to the Planning Commission
for recommendation.
The Roanoke City Planning Commission recommends approval of this request.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
cc:
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Petitioner's Agent
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
LAW OFFICES
OSTER. HOUDT, FER. GUSON, NATT, AHERON ~, AGEE
A PROFESSIONAL CORPORATION
July 26, 1995
MS. Mary F. Parker, CMC~AAE~ City .Clerk_
City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, VA 24011-1536
RE: Rezoning Request - CSW Associates
William Lester, Brownie Lester and Douglas Spadaro
Dear Ms. Parker:
In conversations with Mr. John Marlles, I have been advised
that the above matter is scheduled for public hearing on the
Roanoke City Council Agenda for August 14. I am sure the file
advises that I am counsel of record for the Petitioner.
The Petitioner has requested the Roanoke City Planning
Commission to reconsider this matter and we would, therefore, like
to request that the City Council refer the matter to the Planning
Commission for further consideration. We would expect to appear
before the Planning Commission at its September meeting and,
hopefully, bring the matter back to the City Council shortly
thereafter.
I will not be available to attend the City Council meeting on
August 14 and, therefore, would appreciate your consideration of
this matter without an appearance on my behalf. As stated above,
we are simply asking that the matter be referred back to the
Planning Commission for further consideration.
We appreciate your continued cooperation in the handling of
this matter.
Very truly yours,
Edward A. Natt
EAN/sse
pc:
Bill Lester
Doug Spadaro
Lester/Spadaro Investments
3807 Brandon Avenue #2450
Roanoke, VA 24018
Pat Miley
Balzer & Associates
1208 Corporate Circle
Roanoke, VA 24018
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 10, 1995
File #51
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 28, 1995, at 3:00 p.m., or as soon thereafter as the matter may be heard, on a
request of CSW Associates, William H. Lester, Brownie Lester and Douglas S. Spadaro
that a tract of land located at the intersection of Aerial Way Drive and Brandon Avenue,
S. W., containing 2.723 acres, more or less, described as Official Tax No. 5200107, and
a portion of property located on Brandon Avenue, S. W., described as Official Tax No.
5200119, be rezoned from C-1, Office District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioners.
If you desire additional information prior to the public headng, please do not hesitate to cell
me.
Sincerely,
Mary F. Parker, CMC/'AAE
City Clerk
MFP:sm
August
The Honorable Mayorand Members
ofthe Roanoke City Council
August10,1995
Page 2
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Kathy Brickey, Appraiser Aide, Real Estate Valuation
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner, w/notice of public hearing
John R. Marlles, Agent, City Planning Commission, w/notice of public hearing
Evelyn D. Dorsey, Zoning Administrator, w/notice of public hearing
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
August 10, 1995
File #51
Edward A. Naif, Attorney
1919 Electric Road, S. W.
Suite One
Roanoke, Virginia 24018
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 28, 1995, at 3:00 p.m., or as soon thereafter as the matter may be heard, on the
request of CSW Associates, William H. Lester, Brownie Lester and Douglas S. Spadaro
that a tract of land located at the intersection of Aerial Way Drive and Brandon Avenue,
S. W, containing 2.723 acres, more or less, described as Official Tax No. 5200107, and
a portion of property located on Brandon Avenue, S. W., described as Official Tax No.
5200119, be rezoned from C-1, Office District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioners.
For your information, I am enclosing copy of a notice of the public hearing with regard to
the request. Please review the notice and if you have questions, you may contact
Steven J. Talevi, Assistant City Aifomey, at 981-2431.
Edward A. Natt
August 10, 1995
Page 2
It will be necessary for you or a representative to be present at the August 28 public
hearing. Failure to appear could result in a deferral of the request until a later date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
August
Enc.
pc;
Mr. and Mrs. Ben Richardson, 102 Serpentine Road, S. W., Roanoke, Virginia
24014
Joe Bandy and Son, 3780 Aerial Way Drive, S. W., Roanoke, Virginia 24018
Mr. and Mrs. Forrest Hodge, c/o Harvey's One Hour Cleaners, 3571 Colonial
Avenue, S. W., Roanoke, Virginia 24018
Mr. W. H. Jolly & Mr. G. O. Clemens, Trustees, c/o Ms. Lucy Ellett & Mr. T. H.
Kemper, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018
Lee-Hy Manor Elderly Apartments, 4139 Brandon Avenue, S. W., Roanoke, Virginia
24018
TEG Corporation, c/o Gurtner Graphics, P. O. Box 4669, Roanoke, Virginia 24015
Roanoke Times & World-News
Ad Number: 81145931
Publisher's Fee: $104.00
EDWARD A NATT
1919 ELECTRIC RD SW
ROA~NOKE, VA 24018
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of the Roanoke Times & World-News, a
daily newspaper published in Roanoke, in
the State of Virginia, do certify that
the annexed notice was published in said
newspapers on the following dates:
08/11/95 FULL RUN - Friday
08/18/95 FULL RUN - Friday
Witness, this 25th day of August 1995
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, August 28,
1995, at 3:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
C-l, Office District, to C-2, General Commercial District, the
following property:
That certain 2.723-acre parcel of land located on the
northerly side of Lee Highway, Route 419 west of its
intersection with Aerial Way Drive, and bearing Official
Tax No. 5200107 and a portion of No. 5200119, such
rezoning to be subject to certain proffered conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 9th. day of August , 1995.
Mary F. Parker, City Clerk.
Publish in the Roa~aoke Times and World-News, once on Friday, August 11, 1995 and
once on Friday, August 18, 1995.
Send publisher's affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Edward A. Natt, Attorney
1919 Electric Road, S. W.
Suite One
Roanoke, Virginia 24018
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August28,1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:sm
August 28, 1995
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
This is to request that Council convene in Executive Session
to discuss the use and disposition of publicly held property,
specifically property held by the Roanoke Redevelopment and Housing
Authority, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as
amended.
Respectfully,
City Manager
WRH/
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #20-110
Mr. Acree Hayes
1510 Grayson Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Hayes:
Your communication tendering your resignation as a member of the City of Roanoke
Transportation Safety Commission, was before the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
On motion, duly seconded and adopted, the communication was received and filed and
your resignation was accepted with regret.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the City of Roanoke
Transportation Safety Commission. Please find enclosed a Certificate of Appreciation and
an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf
of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Robert K. Bengtson, Chairperson, City of Roanoke Transportation Safety
Commission
Sandra H. Eakin, Deputy City Clerk
August 17, 1995
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I hereby tender my resignation as a member of the City of Roanoke Transportation
Safety Commission, effective immediately.
Thank you for allowing me the opportunity to serve.
Sincerely,
Acree Hayes
1510 Grayson Avenue, N. W.
Roanoke, Virginia 24017
pc: Robert K. Bengtson, Chairperson, City of Roanoke Transportation Safety
Commission
DAVID A. BOWERS
Mayor
August 28, 1995
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
Council Members:
Elizabeth T. Bowles
John S. Edwards
D¢lvi$ 0. "Mac" McCadden
John H. Parrott
William White, Sr.
Linda F. Wyatt
Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT: Roanoke City Council Audit Committee Annual Report
Dear Members of City Council:
The purpose and function of the Audit Committee as stated in the
City Code at Chapter 2-298(b) is:
"The audit committee shall act in an advisory capacity to
the council, the municipal auditor, the director of finance
and the city manager in matters relating to the city's
financial records and to that end shall have the right to
have immediate access to all records and reports relating to
financial matters and transactions of the city or of matters
and things affecting such financial records. The council,
any member thereof, the municipal auditor, the director of
finance and the city manager shall have the right to consult
with and seek the advice of the audit committee on matters
relating to the city's financial records, but neither the
committee nor any member shall have authority to act for or
to bind the city council, unless expressly authorized so to
do by ordinance or resolution of the council."
During the year ended June 30, 1995, the committee held four
regular meetings. Each member's attendance was:
Member
Meetinqs Attended
Meetinqs Absent
John S. Edwards 4 0
Delvis O. "Mac" McCadden 2 2
Mayor David A. Bowers 4 0
William White, Sr. 4 0
Annual Report -2- August 28, 1995
The following is a summary of the committee's activity during the
year:
Reviewed and concurred with the annual plan presented by
KPMG Peat Marwick.
Reviewed and concurred with the Municipal Auditor's annual
audit plan and an interim revision of the plan.
Reviewed the independent accountant's report with
representatives from KPMG Peat Marwick and City officials.
Reviewed the internal audit reports with the Municipal
Auditor and City officials.
Furnished a copy of the minutes of each committee meeting to
City Council and City officials.
I ask that this report be made a part of the Council's consent
agenda for August 28, 1995. If you have questions, please do not
hesitate to contact me.
Best personal regards to each of you.
Sincerely,
William White, Sr.
Chairman, Audit Committee
August 28, 1995
Annual Report of the Municipal Auditor
Honorable Mayor and City Council:
The goal of Municipal Auditing is to provide City Council and City administration with
analyses, appraisals, recommendations, counsel, and information concerning financial related
activities of the City. The office performs its audit work in accordance with generally
accepted government auditing standards promulgated by the Comptroller General of the
United States.
During the year ended June 30, 1995, we provided audit coverage of the City's financial
activities by monitoring external audit activities. We also evaluated systems of internal
controls to determine whether they are designed to meet management's needs and are
functioning as planned. In some previously evaluated audit assignments, we performed
testing to determine whether additional work was necessary. Recommendations were made
to correct any deficiencies encountered in internal controls and technical assistance was
provided to implement these recommendations. Each audit was reported in writing to the
City Council Audit Committee.
Significant audit activity completed during fiscal year 1995 includes:
External Audits - To maintain the City's excellent financial reporting credibility and ensure
compliance with statutory audit requirements, we:
coordinated the independent public accountant's audits of the financial statements of
the Greater Roanoke Transit Company, the City Pension Plan, and the City, including
the Single Grant Audit;
performed the annual financial audits of the 33 City School Activity Funds and their
Central Investment Fund;
assisted the Virginia Auditor of Public Accounts in the audits of the local courts'
financial activities;
· reviewed external audits for the Citizens Services Committee; and
performed an annual financial audit of the Sheriff's Jail Inmate Fund and Canteen
Fund.
Annual Report of the Municipal Auditor
Page2
August 28, 1995
Internal Audits - To provide reasonable assurance that internal controls are functioning
effectively to prevent inaccuracies, irregularities, or willful manipulations, we performed
controls evaluations, testing, or preliminary surveys in the following areas:
· Departmental Payroll
· Use of Microcomputers
· Sewer Billing
· Travel Reimbursement
· Water Meter Shop
· Expenditure Transactions
· Personnel
· Payroll Time Entry
· Parking Operations
· Parks & Recreation Part-time Payroll
· Police Department Cash Funds
· Building Inspections
· City-wide Billings & Receivables
· Social Services
Internal audit work was actively in process at year end in the following:
· Pension Trust Fund
· Records Management
Long-term systems development audit participation was in process at year end for the
following:
· Budget Preparation
· Business License
· Building Inspection
· Purchasing
· Real Estate Valuation
In addition to the work described above, we determined the factual situation for allegations
of suspicious activities and other fraud indicators. We followed up and assisted in
implementing recommendations for improvement which were pending at the beginning of the
year and in implementing the recommendations which resulted from our current-year audit
work.
Technical Assistance - We promoted improvements to the City's manual and computer-
based financial accountability systems by answering control related questions and by
maintaining communications with all City officials.
Annual Report of the Municipal Auditor
Page 3
August 28, 1995
Annual Evaluation
Annually the quality and results of our audit activities are evaluated by the City's
independent accountants, federal grantor agencies, and the Virginia Auditor of Public
Accounts. Each evaluation has concluded that the competence, objectivity, and performance
of the Municipal Auditor's office is on the highest professional level.
Annual Time Budget
The budget below is based on the revised plan presented to the City Council Audit
Committee on March 27, 1995.
Budget Actual Budget
less
Hours Percent Hours Percent Actual
External Audits 1,336 20% 1,476 22% -140
Internal Audits 4,437 68% 4,521 69% -84
Technical Assistance 758 12% 617 9% 141
TOTAL 6,531 6,614 -8~_~_3
In submitting this report, I would like to express my appreciation of the Council and all
affected City employees for their continued cooperation in maintaining and improving the
financial integrity of the City of Roanoke.
Respectfully,
Robert H. Bird, CIA, CISA, CCP
Municipal Auditor
ewb
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
:215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #266-450
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that Council schedule a public hearing to be held on Monday,
September 11, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, in
connection with a proposed urban enterprise zone within the City of Roanoke, was before
the Council of the City of Roanoke at a regular meeting held on Monday, August 28, 1995.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Wilburn C. Dibling, Jr., City Attorney
Phillip F. Sparks, Acting Chief, Economic Development
E. Douglas Chittum, Economic Development Specialist
Office of the City Manager
August 28, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Honorable Mayor and Members of Council:
Due to 1995 legislative amendments made to the Virginia Entcrprise Zone Act,
Roanoke has the ability to add another Zone by participating in a competitive application
process. Applications for new Enterprise Zones are due in thc Virginia Department of
Housing and Community Development by October 18, 1995.
Duc to public hearing requirements set by the Commonwealth, a public hearing must
be held on September 11, 1995 if the application is to be completed by the October 18th due
date.
Since Roanoke received its original Zone designation in 1983, the city has benefitted
in terms of job creation and investment brought about by business activity within the zone.
Many of our businesses have received state tax credits and other benefits associated with the
Zone location. Therefore, we are excited about the possibility of adding yet another zone
where businesses will be encouraged to invest in our community.
It is my recommendation that City Council approve the advertising of a Public
Hearing for September 11, 1995, in order to provide maximum citizen input into the
Enterprise Zone application.
WRH/EDC:kdc
cc: Assistant City Manager
City Attorney
Acting Director of Finance
Director of Public Works
Director of Utilities and Operations
Economic Development Specialist
Chief of Community Planning
Respectfully,
W. Robert Herbert
City Manager
Room 364 Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011-1591 (703) 981-2333
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-1536
lelephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #15-110-450
J. Granger Macfarlane, Chairperson
Economic Development Commission
P. O. Box 201
Roanoke, Virginia 24002
Dear Mr. Macfarlane:
This is to advise you that W. Robert Herbert has qualified as a member of the Economic
Development Commission for a term ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, W. Robert Herbert, do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Economic Development Commission for a term of three years
ending June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this j'~' day of /~)~/c r,~;/~ 995.
ARTHUR B. CRUSH, III, CLERK
MARY F, PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #15-110-323
Frank J. Eastburn, Chairperson
Roanoke Public Library Board
1810 Denniston Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Eastburn:
This is to advise you that B. Gayle Graves has qualified as a member of the Roanoke
Public Library Board for a term ending June 30, 1998.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: Beverly James, Secretary, Roanoke Public Library Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, B. Gayle Graves, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Public Library Board for a term of three years ending
June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this //day of~L~ 1995.
ARTHUR B. CRUSH, III, CLERK
BY /'~/~ /.-- , DEPUTY CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #15-110-230
Richard C. Maxwell, Chairperson
Roanoke Arts Commission
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Maxwell:
This is to advise you that Sherlie S. Doherty has qualified as a member of the Roanoke
Arts Commission for a term ending June 30, 1998.
Sincerely,
Mary F. Parker, CMCI.a, AE
City Clerk
MFP:sm
pc:
Stephanie M. Moon, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherlie S. Doherty, do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a term of three years ending
June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~)-.~ day o~°~ 1'995.
ARTHUR B. CRUSH, III, CLERK
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #60-236-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Ordinance No. 32623-082895 amending and reordaining certain
sections of the 1995-96 School Fund Appropriations, to provide for appropriation of
$63,205.00 for the 1995-96 Eisenhower Title II Program. Ordinance No. 32623-082895
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 28, 1995.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
pc~
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2$th day of Au§ust, 199§.
No. 326~3-08~89§.
Government of the
exist.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 School Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro riat'o s
Education
Eisenhower Project Title II 95-96
(1-7) ..........
$113,425,186
63,205
Revenue
Education
Eisenhower Project Title II 95-96
(8) ............
$111,273,898
63,205
1) Substitute
Teachers
2) Inservice
Workshops
3) Social
Security
4) Travel
5) Instructional
Materials
6) Equipment
7) Inservice
Workshops
8) Federal
Grant
Receipts
(030-060-6239-6308-0021) $ 7,785
(030-060-6239-6308-0587) 17,580
(030-060-6239-6308-0201) 595
(030-060-6239-6308-0554) 26,975
(030-060-6239-6308-0614) 4,600
(030-060-6239-6308-0821) 5,100
(030-060-6239-6313-0587) 570
(030-060-6239-1102)
63,205
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
C. Nelson Harris, Chairman
Marilyn L. Curtis, Vice Chairman
Charles W. Day
Marsha W. Ellison
Melinda J. Payne
Dr, Finn D. Pincus
John H. Saunders
Dr. E. Wayne Hams, Superintendent
June S. Nolley, Clerk of the Board
fRoanoke
City School Board
P. O .Box 13145, Roanoke, Virginia 24031 o 540-981-2381 · Fax: 540-981-2951
August 9, 1995
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 2401 I
Dear Members of Council:
As the result of official School Board action at its August 8 meeting, the Board respectfully
requests City Council to appropriate $63,205.00 for the 1995-96 Eisenhower Title II program. The
program will provide activities to improve the skills and knowledge of mathematics, science and
technology teachers while facilitating greater communication and collaboration between disciplines
and across grade levels. The continuing program will be reimbursed one hundred percent by
federal funds.
The Board appreciates the approval of this request.
Sincerely,
ne S. Nolley, CPS
Clerk of the Board
re
cc: Rev. C. Nelson Harris Dr. E. Wayne Harris
Mr. Richard L Kelley
Hr. William L. Murray
Mr. Kenneth F. Mundy
Hr. W. Robert Herbert
Mr. Wilburn C. Dibling
Hr. James D. Grisso
Mrs. Ifa Farris (with accounting details)
Excellence in Education
DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA,
August 28, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Appropriation of School Funds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for one grant in the School Fund. This
grant is funded with 100% federal funds.
We recommend that you concur with this request of the School Board.
JDG/ICF/bls
Attachments
Director of Finance
c: Ila Farris, Senior Accountant
ROANOKE CITY SCHOOl. BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Eisenhower Project Tit~e II 95-96
6239
030-060-6239-6308-0021
030-060-6239-6308-0587
030-060-6239-6308-0201
030-060-6239-6308-0554
030-060-6239-6305-0614
030-060-6239-6305-0821
030-060-6239-6313-0587
Appropriation Unit X2F
Substitute Teachers $ 7,785.00 12.3%
Tuition Assistance/Training/Cuff. Dev. 17,580.00 27.7%
Social Security 595.00 1.0%
Travel 26,975.00 42.7%
Instructional Materials 4,600.00 7.3%
Equipment 5,100.00 8.1%
Tuition Assistance, Private School 570.00 0.9%
$ 63,205.00 100.0%
030-060-6239-1102
Federal Grant Receipts
$ 63,205.00 100.0%
The 1995-96 Eisenhower Title II program will provide for activities to improve the skills and knowledge of
mathematics, science and technology teacflers while facilitating greater communication and collaboration
between disciplines and across gra~le levels. The program will be reimbumed one hundred percent by
federal funds and will end Septeml~er 30, 1996. This is a continuing program.
August 8, 1995
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #247-258-293-336
Martha A. Mackey
Executive Director
Roanoke Valley Convention
and Visitors Bureau
P. O. Box 1710
Roanoke, Virginia 24008
Dear Ms. Mackey:
I am enclosing copy of Resolution No. 32624-082895 authorizing an agreement with the
Roanoke Valley Convention and Visitors Bureau, for a term of one year, unless sooner
terminated in accordance with provisions of the agreement, for the purpose of increasing
tourism and assisting in marketing of the Conference Center of Roanoke, as more
particularly set forth in a report of the City Manager under date of August 28, 1995.
Resolution No. 32624-082895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
MFP:sm
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Brian J. Wishneff, Acting Director, Hotel Roanoke Conference Center, 1010 First
Union Building, 213 S. Jefferson Street, Roanoke, Virginia 24011
IN THECOUNCILOFTHECITY OF RO~NOI~E,~qRGIiNI~
The 28th day of August, 1995.
No. 32624-082895.
A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and
Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley and assisting in
marketing the Conference Center of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, an agreement with the Roanoke Valley Convention and
Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions
of the agreement, for the propose of increasing tourism and assisting in marketing of the Conference
Center of Roanoke, all as more particularly set forth in the City manager's report to this Council dated
August 28, 1995.
2. The contract amount authorized by this resolution shall not exceed $500,000 without
further Council authorization.
3.' Said agreement shall be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
August 28, 1995
95-31
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Council Members:
Subject: Roanoke Valley Convention and Visitors Bureau
City Council adopted an annual operating budget which included $500.000 to
the Roanoke Valley Convention and Visitors Bureau (RVCVB) for FY 95/96.
City Council requests assistance from the RVCVB in marketing and selling
Roanoke and desires assurance that the funds will be used for these purposes.
~ has negotiated an agreement (attached) with the RVCVB
to assure that the City's funds be used for these purposes.
II CURRENT SITUATION:
RVCVB has submitted, for approval by the City Manager. a budget setting
forth the anticipated expenditures of City funds involved.
III.
A. Funding for RVCVB.
City Council authorize quarterly payments equal to $500.000 to the RVCVB
and authorize the City Manager to execute an agreement which provides for a
term of one year with RVCVB for the express purpose of increasing tourism in
Roanoke and to assist in the marketing of the new Conference Center of
Roanoke.
1. Funding is available in the Fiscal Year 1995/96 General Fund budget.
Council Members
August 28, 1995
Page 2
Timing would allow the City to continue to make payments to the
RVCVB as provided for in the proposed agreement.
3. Economic Development would be enhanced
City Council not approve the payment or not authorize the City Manager to
execute an agreement with the RVCVB for the express purpose of marketing
the Conference Center of Roanoke.
1. ~would be jeopardized.
Timing would not allow the City to continue to make payments to the
RVCVB as provided for in the proposed agreement.
o
~ would be negatively impacted due to lack of
marketing and promotional activity.
V. RECOMMENDATION:
City Council authorize the payment of $500,000 to the RVCVB and authorize the City
Manager to execute an agreement which provides for a term of one year with RVCVB
for the express purpose of increasing tourism in Roanoke and assisting in the
marketing of the new Conference Center of Roanoke.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/BJW:kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
Acting Director, Hotel Roanoke Conference Center Commission
Executive Director, RVCVB
THIS AGREEMENT, dated this 1st day of July, 1995, by and between the ROANOKE
VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of
the Commonwealth of Virginia (hereinat~er "RVCVB") and the CITY OF ROANOKE, a political
subdivision of the Commonwealth of Virginia (hereinafter "City").
WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING
ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination
for Convention and Leisure travel;
WHEREAS, the City is the largest contributor and with its concentration of hotels,
convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a
result of the RVCVB marketing efforts;
WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the
promotion of the Roanoke Valley as a destination or meeting site for Visitors including tourists,
conventions and meeting groups, special event visitors and commercial travelers;
WHEREAS, the City desires to donate $500,000 for the express purpose of increasing
tourism activities;
WHEREAS, the City desires to formaliTe its relationship with RVCVB in an effort to increase
the revenue enhancement derived from tourism activity;
WHEREAS, the City is requesting assistance from RVCVB in marketing the new Hotel
Roanoke Conference Center; and
WHEREAS, the City desires to assure that its donation of funds be used for these purposes.
Therefore, in consideration of the mutual promises hereinafter set forth, the parties do hereby
agree as follows:
conventions as well as tourists. The City Manager shall approve or otherwise respond to the
proposed work program, marketing plan and budget no later than August 21, 1995 in order that any
necessary modifications be settled upon before August 30, 1995. Monthly reports outlining progress
on convention sales, tourism activities and groups booked, bus tour activity, bookings and other
information as deemed to be necessary shall be submitted by the RVCVB to the City's Chief of
Economic Development. The lack of any written response by the City's Chief of Economic
Development within ten (10) days of receipt of each monthly report, requesting redirection of efforts
or noting "sub par performance," will denote satisfaction with RVCVB efforts.
4. Funding. The City agrees to provide funding to RVCVB in the amount of Five
Hundred Thousand Dollars ($500,000.00). Thirty Thousand Dollars ($30,000.00) of this amount
shall be used to provide the service set forth in 2(i), above. Any additional expenditures for the
services set forth in 2(i) shall be subject to the approval of the Roanoke Valley Convention and
Visitors Bureau Board of Directors. The total amount shall be paid quarterly in equal payments of
One Hundred Twenty-Five Thousand Dollars ($125,000.00) on or before the last day of July 1995,
and first day of~,~tp, te, lah~ 1995, December 1995 and March 1996.
5. ~ahfio. RtrlIfiliag. It is understood that RVCVB may from time to time contract with
finns and individuals for the acquisition of goods or services in the furtherance of the activities
contemplated by this Agreement. RVCVB shall not enter into any contract relating to activities
contemplated by this Agreement or involving the expenditure of funds provided to RVCVB by the
City under this Agreement, where the amount of such contract is $5,000 or more, without written
authorization of the City Manager unless the nature of the goods or services to be acquired were
disclosed in the work program or annual plan and budge~ submitted for the year.
6. Books and Records_ Audim RVCVB shall keep accurate books and records. Both
monthly P&L and Income Statements as well as an audited financial statement shall be made available
maintain during the life of this Agreement Directors and Officers Liability insurance in the amount
of $1,000,000 per occurrence providing coverage, including defense costs, with respect to claims
arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and
shall name the City of Roanoke, its officers, agents, employees, and representatives as additional
insureds under the comprehensive general liability policy and, if possible, under the Director and
Officers Liability policy. RVCVB shall provide the City with certificates of insurance for each of the
above policies and each certificate shall contain substantially the following statement: "The insurance
coverage by this certificate shall not be cancelled or materially altered except at, er thirty (30) days
written notice has been received by the City of Roanoke."
11. /Maigfllll~. Neither the City nor RVCVB may assign its rights or obligations
hereunder without the prior written consent of the other.
12. Notices. Any notices required by the terms of this Agreement shall be deemed to have
been given when delivered in person to or deposited in the U.S. mall, postage prepaid, addressed:
(a) If to the City:
City Manager
City of Roanoke
Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(b) If to the RVCVB:
President
Roanoke Valley Convention and Visitors Bureau
Marketplace Center
114 Market Street
Roanoke, Virginia 24011
or at such other address as each party may designate for itself by giving at least five (5) days prior
written notice.
5
termination of the contract, the President of RVCVB shall make the designation.
15. l~!g]Jg21fi..~lgJll~q. This agreement may be executed in duplicate, each of which
shall be deemed to be an original and all of which will be deemed to represent one and the same
agreement.
To witness the agreements contained above, the City and the RVCVB have caused this
contract to be executed and sealed by their respective officers.
ATTEST:
Mary F. Parker, City Clerk
CITY OF ROANOKE
By:
City Manager
ATTEST:
ROANOKE VALLEY CONVENTION
AND VISITORS BUREAU
By: ~(l_s.~ O,~ ~
Title:
Approved as to form:
/~~mey~
Approved as to execution:
Certified as to funding:
Account No.
City Attorney
7
IN THE COUNCIL OF THE C?TY OF ROi~NOEE~ V?R~N~'&
The 28th day of August, 1995.
No. 32625-082895.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant and General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant and General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Grant Fund
A ro riat'ons
Health and Welfare
Anti-Drug Abuse Grant FY96
Revenue
Health and Welfare
Anti-Drug Abuse Grant FY96
(1-5) .................
(6-7) .................
Judicial Administration
Juvenile and Domestic Relations Court (8) ........
Nondepartmental
Transfers to Other Funds (9) .....................
$ 1,810,967
55,012
$ 1,810,967
55,012
$ 4,029,046
129,396
$ 50,522,305
49,630,486
Department of Criminal Justice Services
805 East Broad Street, 10th Floor, Richmond, VA ;~3219
Statement of Grant Award/Acceptance
Subgrantee- Date: June 26, 1995
Roanoke, City
Grant Period-
From: 7/1/95 Through: 6/30/96
Grant Number--
96-B8530AD95
Payment Procedure: Quarterly
4 payments ~ $9,656.25
Pro,iect Director Project Administrator Finance Officer
Mr. Gary L. Conway Glenn D. Radcliffe Mr. James D. Grisso
CSU Director Director of Human Dcvel. Director of Finance
23A Court Services Unit City of Ruanoke City of Roanoke
P. O. Box 112 215 Church Ave., SW. Room 356 215 Church Ave., SW. Room 461
Roanoke, VA 24002 Roanoke, VA 24011 Roanoke, VA 24011
Phone No: (703) 981-2246 Phone No: (703) 981~2302 Phone No: (703) 981-2821
GRANT AWARD BUDGET
DCJS Funds
Budget Categories Federal General Sub;grantee Match TOTALS
A. Personnel $24~522.00 $0.00 $8.173.00 $32,695.00
B. Consultants $3,555.00 $0.00 $1,150.00 $4,705.00
C. Travel $911.00 $0.00 $304.00 $1,215.00
D. Equipment $6,750.00 $0.00 $2,250.00 $9,000.00
E Supplies & Other
Expenses $2,887.00 $0.00 $4,510.00 $7,397.00
TOTALS $38,625.00 $0.00 $16,387.00 $55,012.00
This grant is subject to all rules, regulations, and criteria included in the ~rant application and the
special conditions attached thereto. ~ ....
Bruce C. Morris, Director
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does
hereby accept this grant and agree to the conditions pertaining thereto, this day of ., 19 .
Signature:
Title:
August 28, 1995
Report #95-521
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
Funding for 23rd Judicial District Juvenile Drug
Dealers Intervention Program Grant Number 96-
B8530AD95
I. BACKGROUND
Roanoke City submitted an application to the state
Department of Criminal Justice Services for funding
from the Anti-Drug Abuse Act of 1988 for a Juvenile
Drug Dealers' Intervention Program.
The Juvenile Druq Dealers Intervention Program is
designed to meet the needs of a special population of
individuals convicted of trafficking drugs. Program
activities include individual and group counseling,
family counseling, surveillance, mentoring services,
and drug testing.
Th 23-A Judicial District Court Service Unit had been
funding the Juvenile Drug Dealers' Intervention Program
through a grant from the State Department of Youth &
Family Services.
Fundinq from the State Department of Youth and Family
Services for this program was discontinued by the
Department of Criminal Justice Services June 30, 1994.
II. CURRENT SITUATION
The Department of Criminal Justice Services has
notified the City of Roanoke of the Grant Award #96-
B8530AD95 in the amount of $38,625.00 in federal funds
for the program year beginning July 1, 1995 and ending
June 30, 1996. The grant requires a local cash match
of $16,387.00 for a total program of $55,012.00.
III. ISSUES
A. Program Operation
B. Fundinq
C. Timinq
IV. ALTERNATIVES
Appropriate state fundinq for the Juvenile Drug
Dealer's Intervention Program totalling $38r625.00 and
increase the revenue estimate by $38~625.00 in accounts
to be established by the Director of Finance. Transfer
local match funding of $16~387.00 from the General Fund
to be appropriated in the Grant Fund.
Proqram Operations Existing program activities
will continue. Funds will provide for salaries,
consultants to conduct peer/parent, group, and in-
home family counseling sessions, job
training/mentoring, and substance abuse
counseling/treatment.
Funding - Funding of $38,625.00 is available from
the State Department of Criminal Justice Service.
The required local match of $16t387.00 has been
appropriated in the city budget for the 23-A
Juvenile and Domestic Relations Court Services
Unit (account #001-076-2130-2008). Available
funding totals $55t012.00.
Timinq - Immediate action will allow programs to
continue without interruption of services.
Do not appropriate funding for the Juvenile Drug
Dealer's Intervention Program totalling $55~012.00.
Proqram Operations - Planned programs to serve
participants would be delayed.
2. Fundinq - Not a factor
Timinq - Delay will cause late start-up of
programs and underexpenditure of available funds.
RECOMMENDATION
Approve Alternative A:
Appropriate the 23-A Court Service Unit's grant funding for
the Juvenile Drug Dealers' Intervention Program totalling
$38~625.00 and increase the revenue estimate by $38~625.00
in accounts to be established by the Director of Finance.
cc:
Transfer the local cash match, $16,387.00 from the 23-A
Court Services Unit (account 001-076-2130-2008) to accounts
to be established by the Director of Finance in the Grant
Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
Director of Finance
City Attorney
Director of Human Development
Director 23-A Court Service Unit
Budget Administrator
Bruce C. Morris
Glenn D. Radcliffe
Director of Human Devel.
City of Roanoke
215 Chumh Ave., SW, Room 356
Roanoke, VA 24011
COMMONWEALTH of VIRQi[NIA
Department of Criminal Justice Services
805 East Broad Street, Tenth Floor
June 26, 1995 Richmond, Virginia 23219
(804) 786-4000
FAX 804-371-8981
TDO (804)786-8732
RE: Grant No: 96-B8530AD95 Title: 23A Judical District Drug Dealers' Program
Mr. Radcliffe:
I am pleased to advise you that the above-referenced grant application has been approved in the amount
of Si 625.00 in Federal Funds. Including the $16,387.00 in local cash match, the total grant amount is
$55,012.00.
Enclosed you will find a Statement of Grant Award, two (2) copies of Attachment A, (General Grant
Conditions and Assurances) and a Statement of Grant Award Special Conditions. To indicate your acceptance of
the award and conditions, please sign the originals and return them to Joe Marshall, Grants Administrator, at the
Department of Criminal Justice Services (DCJS).
When we receive documentation showing that you have complied with the conditions, you will be eligible to
request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and
should be used for this purpose. You may request funds at the same time you submit the documentation of
compliance with the grant conditions, or at any time thereafter. However, we cannot process your request until
we have received and approved all required information.
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Joe Marshall at (804) 786-1577.
Sincerely,
Enclosures
CCi
Mr. Gary L. Conway, CSU Director
Mr. James D. Grisso, Director of Finance
Guy Foumier, DCJS
Bruce C. Moms
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of August, 1995.
No. 32626-082895.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Consortium Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Consortium Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
APP~IONS
Fifth District Employment & Training
Consortium - FY96 ................................
Title II - A (1-30) .
Title III - 35% (52-72) ...........................
Title III (73-91) .................................
Fifth District Employment & Training Consortium - FY95
Title II - B (92-1~6i~i~i~ii~
$1,038,963
417,620
53,697
200,000
367,646
2,755,450
505,724
REVENUE
Fifth District Employment & Training Consortium - FY96
Title II - A (111)''''''''''''''~~]]]~]]]]
Title II - C (112) ................................
Title III - 35% (113) .............................
Title III (114) ..........................
Fifth District Employment ~ ~iiAiA~
Consortium - FY95
$1,038,963
417,620
53,697
200,000
367,646
2,755,450
505,724
1)
2)
3)
4)
5)
6)
7)
8)
9)
lO)
11
12
13
14
15
16
17
18)
19)
2O)
21)
22)
23)
24)
25)
26)
27)
28)
Administrative
Wages
Administrative
Fringes
Administrative
Travel
Administrative
Communications
Administrative
Supplies
Administrative
Insurance
Administrative
Contractual
Services
Administrative
Leases
Administrative
Equipment
Administrative
Miscellaneous
Training
Wages
Training
Fringes
Training
Travel
Training
Communications
Training
Supplies
Training
Equipment
Training
Miscellaneous
FDETC I/R
FDETC OJT
Services Wages
Services
Fringes
Services
Travel
Services
Communications
Services
Supplies
Services
Insurance
Services
Miscellaneous
Supportive
Services
TAP Vocational
Training
(034-054-9661-8350) $ 63,647
(034-054-9661-8351) 10,458
(034-054-9661-8352) 1,500
(034-054-9661-8353) 750
(034-054-9661-8355) 1,750
(034-054-9661-8356) 1,250
034-054-9661-8357) 1,500
'034-054-9661-8358) 1,000
034-054-9661-8359) 500
034-054-9661-8360) 344
034-054-9661-8050) 30,637
034-054-9661-8051) 5,406
034-054-9661-8052) 750
034-054-9661-8053) 750
034-054-9661-8055) 1,500
(034-054-9661-8059) 250
(034-054-9661-8060) 750
(034-054-9661-8500) 60,000
(034-054-9661-8501) 5,000
(034-054-9661-8030) 14,670
034-054-9661-8031) 3,008
034-054-9661-8032) 200
034-054-9661-8033) 500
034-054-9661-8035) 250
034-054-9661-8036) 250
034-054-9661-8040) 1,000
034-054-9661-8461) 20,000
'034-054-9661-8131) 30,000
34)
35)
36)
37)
38)
39)
4o)
41)
42)
43)
44)
45)
46)
47)
48)
49)
50)
51
52~
53
54
55
56
57
29) DSLCC Adult
30) TAP ABE/GED
31) Administrative
Wages
32) Administrative
Fringes
33) Administrative
Travel
Administrative
(034-054-9661-8170)
(034-054-9661-8172)
(034-054-9663-8350)
(034-054-9663-8351)
(034-054-9663-8352)
Communications(034-054-9663-8353)
Administrative
Supplies
Administrative
Insurance
Administrative
Miscellaneous
Training Wages
Training
Fringes
Training
Travel
Training
Communications
Training
Supplies
Training
Insurance
FDETC I/R
Services Wages
Services
Fringes
Services
Travel
Services
(034-054-9663-8355)
(034-054-9663-8356)
(034-054-9663-8360)
(034-054-9663-8050)
(034-054-9663-8051)
(034-054-9663-8052)
(034-054-9663-8053)
034-054-9663-8055)
034-054-9663-8056)
034-054-9663-8500)
034-054-9663-8030)
034-054-9663-8031)
(034-054-9663-8032)
Communications(034-054-9663-8033)
Services
Supplies
Supportive
Services
Scheneman &
Spencer
Administrative
Wages
Administrative
Fringes
Administrative
Travel
Administrative
Communications
Administrative
Supplies
Administrative
Equipment
(034-054-9663-8035)
(034-054-9663-8461)
(034-054-9663-8155'
(034-054-9682-8350
(034-054-9682-8351
(034-054-9682-8352
(034-054-9682-8353
(034-054-9682-8355
(034-054.-9682-8359
$ 60,000
100,000
6,540
1,882
100
150
100
100
25
7,000
1,000
25O
25O
25O
250
10,000
5,000
1,000
100
100
100
5,000
14,500
13,200
2,710
1,500
750
1,200
2,000
58)
59)
6o)
61)
62)
63)
64)
65)
66)
67)
68)
69)
70)
71)
72)
73)
74)
75)
76)
77)
78)
79)
Administrative
Miscellaneous
Basic Readjust-
ment Service
Wages
Basic Readjust-
ment Service
Fringes
Basic Readjust-
ment Service
Travel
Basic Readjust-
ment Service
(034-054-9682-8360)
034-054-9682-8066)
034-054-9682-8067)
034-054-9682-8068)
Communications(034-054-9682-8069)
Basic Readjust-
'034-054-9682-8070)
034-054-9682-8056)
034-054-9682-8405)
034-054-9682-8496)
034-054-9682-8060)
(034-054-9682-8461)
(034-054-9682-8500)
(034-054-9682-8501)
(034-054-9682-8540)
'034-054-9682-8541)
034-054-9681-8350)
034-054-9681-8351)
034-054-9681-8352)
034-054-9681-8353)
034-054-9681-8355)
034-054-9681-8356)
(034-054-9681-8359)
ment Service
Supplies
Basic Readjust-
ment Service
Insurance
Basic Readjust-
ment Service
VEC
Basic Readjust-
ment Service
Equipment
Basic Readjust-
ment Service
Miscellaneous
Supportive
Services
Training/FDETC
I/R
Training/FDETC
OJT
Profiling -
Wages
Profiling -
Fringes
Administrative
Wages
Administrative
Fringes
Administrative
Travel
Administrative
Communications,
Administrative
Supplies
Administrative
Insurance
Administrative
Equipment
$ 652
30,360
6,225
3,500
1,750
2,500
1,200
4,200
3,000
3,000
14,800
77,700
5,000
20,306
4,447
39,938
8,608
3,000
2,500
2,000
1,750
100
80) Administrative
Miscellaneous (034-054-9681-8360)
81) Basic Readjust- ment Service
Wages (034-054-9681-8066)
82) Basic Readjust-
ment Service
Fringes (034-054-9681-8067)
83) Basic Readjust-
ment Service
Travel (034-054-9681-8068)
84 Basic Readjust-
ment Service
Communications 034-054-9681-8069)
85) Basic Readjust-
ment Service
Supplies (034-054-9681-8070)
86) Basic Readjust-
ment Service
VEC (034-054-9681-8405)
87) Basic Readjust-
ment Service
Equipment (034-054-9681-8496)
88) Basic Readjust-
ment Service
Insurance (034-054-9681-8056)
89) Training/FDETC
I/R 034-054-9681-8500)
90 Training/FDETC
OJT 034-054-9681-8501)
91 Supportive
Services '034-054-9681-8461)
92 Administrative
Wages 034-054-9565-8350)
93 Administrative
Fringes 034-054-9565-8351)
94 Administrative
Travel 034-054-9565-8352)
95 Administrative
Communications,034-054-9565-8353)
96 Administrative
Supplies (034-054-9565-8355)
97 Administrative
Insurance (034-054-9565-8356)
98 Administrative
Temporary (034-054-9565-8405)
Employment
99) Training Wages (034-054-9565-8050)
100) Training
Fringes (034-054-9565-8051)
101) Training
Travel (034-054-9565-8052)
102) Training
Communications(034-054-9565-8053)
$ 1,000
56,200
11,500
500
5OO
25O
13,000
2,000
600
197,200
5,000
22,000
4,707
1,058
200
400
1,000
350
640
2,475
440
400
150
103) Training
Supplies
104) Training
Insurance
105) Training
Miscellaneous
106) Training
Temporary
Employees
107) Roanoke City
Schools
108) Dabney
Lancaster
Community
College
109) TAP
110) Roanoke County
Schools
111) Title II-A
Revenue
112) Title II-C
Revenue
113) Title III
35% Revenue
114) Title III
Revenue
115) Title II-B
Revenue
034-054-9565-8055)
034-054-9565-8056)
034-054-9565-8060)
034-054-9565-8049)
(034-054-9565-8231)
034-054-9565-8232)
034-054-9565-8233)
034-054-9565-8239)
034-034-1234-9661)
034-034-1234-9663)
034-034-1234-9682)
034-034-1234-9681)
034-034-1234-9565)
$ 700
2,000
97
2,300
23,970
19,430
22,600
15,000
417,620
53,697
200,000
367,646
97,917
BE IT FURTHER ORDAINED
Ordinance shall be in effect
that, an emergency
from its passage.
existing, this
ATTEST:
City Clerk.
AUGUST 28, 1995
# 95-519
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
BACKGROUND
The Fifth District Employment and Traininq Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
The FDETC serves eliqible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. ~his aqencv serves two primary client populations:
the economicallv disadvantaqed as determined by
income guidelines set by the U.S. Dept. of Labor
(under Titles II-A, II-C and the Summer Youth
Employment Program) and
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III)
The City of Roanoke is the
funding. City Council must
all grants and other monies
qrant recipient for FDETC
appropriate the funding for
the FDETC receives.
II.CURRENT SITUATION
Governor's Employment and Traininq Department (GETD) has
sent to the Consortium Notices of Award and adjustments
for programs which include on-the-job training, work
experience, job related education, classroom training,
job placement activities, and remedial education in the
followin~ amounts:
1. Title II-A (Adults-Ages 22 and over) - 417~_~.00.
(Notice of Award 96-03-02)
Title II-B Summer Youth ~.
(Notice of Award 96-03-05), will be used to complete
work experience and remedial education begun in June
1995. (A prior Notice of Award 95-03-05 in the
amount of $352,410.00 was received and approved by
Council in June 1995.)
Title II-C (Youth A~es 16 - 21)
(Notice of Award 96-03-03)
$53,697.00.
4. Title III-F (Dislocated Workers)
(Notice of Award 96-03-01).
$367,646.00.
Virginia Employment Commission has notified the
Consortium of the approval of a request for
$200,000.00 to operate a Governor's Regional
Project for PY 95. These funds will be used to
serve displaced workers.
III.
ISSUES
A. pro~ram Operations
B. Funding
C. Timinq
IV.
ALTERNATIVES
ao
APpropriate the FDETC's additional fundinq totallino
$1.136,880.00 and increase the revenue estimate by
$1,136,880.00 in accounts to be established by the
Director of Finance.
Proqram Operations Existing activities will
continue and planned programs will be implemented.
Fundinq Funds are available from the Grantor
agency at no additional cost to the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames, July 1, 1995 through June 30, 1996.
Do not appropriate the FDETC's fundinq totalling
$1,136,880.00
Pro~ram Operations - Planned programs to
serve participants would be delayed or never
initiated.
2. Funding - Would not be a factor.
o
Timing - Delay will cause late or failed start-
up of programs and possible under expenditure of
available funds.
RECOMMENDATION
Approve Alternative A:
Appropriate the FDETC's fundin~ totallinq $1,136,880.00 and
increase the revenue estimate by $1,136,880.00, in accounts
to be established in the Consortium fund by the Director of
Finance.
Respectively submitted,
City Manager
WRH/VLP:wc
CC:
Director of Finance
City Attorney
Director of Human Development
FDETC Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #53-217-236-392-405
Michael Brannan
Consultant Engineer
Hayes, Seay, Mattern & Mattern, Inc.
1315 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Mr. Brannan:
I am enclosing copy of Resolution No. 32618-082895 authorizing execution of an
agreement with Hayes, Seay, Mattern & Mattern, Inc., to provide certain architectural and
engineering services, specifically various professional services in support of the Railside
Linear Walk, Phase I, in the amount of $129,291.00. Resolution No. 32618-082895 was
adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
August 28, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32619-082895.
A RESOLUTION declaring the City's intent to reimburse itself
from the proceeds of its general obligation public improvement
bonds authorized to be issued pursuant to Ordinance No. 32131-
080894, adopted August 8, 1994, for certain expenditures in
connection with architectural/engineering services for Phase I of
the Railside Linear Walk Project, in the City of Roanoke; and
providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. In accordance with U. S. Treasury Regulations, Section
1.150-2, the City hereby declares that it reasonably expects and
intends to reimburse $129,291, appropriated by Ordinance No. 32617-
082895, adopted by the City Council on August 28, 1995, for the
architectural/engineering services costs for Phase I of the
Railside Linear Walk Project ("Project"), in the City of Roanoke,
from the proceeds of its general obligation public improvement
bonds authorized to be issued pursuant to Ordinance No. 32131-
080894, adopted by the City Council on August 8, 1994, in the
principal amount of $23,000,000 for the purpose of providing funds
to defray the cost of needed permanent public improvements of and
to school buildings, public buildings, public bridges, streets and
sidewalks, storm drains, parks, economic development and
acquisition of real property for the foregoing. Ordinance No.
32132-080894, also adopted by City Council on August 8, 1994,
provided for the holding of an election to determine whether the
qualified voters of the City of Roanoke would approve Ordinance No.
32131-080894, and, at an election held on November 8, 1994, the
qualified voters of the City approved Ordinance No. 32131-080894.
The maximum principal amount of debt expected to be issued for the
architectural/engineering costs of Phase I of the Project is
$129,291.
2.
to U. S.
intent is
This is a declaration of official intent adopted pursuant
Treasury Regulations, Section 1.150-2. This official
being declared not later than sixty days after the
payment of the expenditures authorized by Paragraph 1 of this
Resolution.
3. The City Clerk is directed to file this Resolution among
the permanent papers of the City and hold it available for public
inspection pursuant to the Virginia Freedom of Information Act,
§2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date
of its adoption.
ATTEST:
City Clerk.
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32618-082895.
A RESOLUTION authorizing the execution of an agreement with Hayes, Seay, Mattem &
Mattern, Inc. to provide certain architectural and engineering services, specifically various
professional services in support of the Railside Linear Walk, Phase I.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, an agreement with
Hayes, Seay, IVlattern & Mattern, Inc., for the provision by such firm of architectural and engineering
services, specifically, for the Railside Linear Walk, Phase I, as more specifically set forth in the
August 28, 1995, report of the City Manager to this Council.
2. The contract authorized by this resolution shall be in the amount of $129,291.00.
3. The form of the contract with such firm shall be approved by the City Attorney.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of August, 1995.
No. 32617-082895.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Appropriations
Recreation
Railside Linear Walk - Phase I (1) ................
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (2) ........
1) Appropriated
from Bond Funds
2) Parks
(008-052-9702-9001)
(008-052-9701-9180)
$ 129,291
(129,291)
$ 359,557
129,291
$ (1,999,566)
(4,678,320)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
August28,1995
CouncilReport No. 95-166
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: ARCHITECTURAL/ENGINEERING SERVICES CONTRACT
RAILSIDE LINEAR WALK
I. Background on the subject in chronological order is as follows:
Conceptual design for proiect was prepared by local consultant, Hayes,
Seay, Mattern & Mattern, Inc., utilizing feedback generated from public
workshops and was presented to Planning Commission and City Council
during the Summer and Fall of 1994.
Bo
Le.qal advertisement was placed on or about March 5, 1995, in the Roanoke
Tribune and Roanoke Times & World News soliciting proposals from qualified
architectural and engineering consultants for services required to review
approved conceptual design and make minor refinements if needed, and to
prepare contract documents and provide construction administration services
for Phase I portion of project.
Work required under Phase I will include construction of elevated platform,
steps, ramps, railing system, and other elements essential to superstructure.
Elevator/stair tower to First (Henry) Street Bridge, benches, canopies,
informational kiosks, etc. will be provided under successive phase(s).
City has been informally advised by VDOT that it will receive $300,000 grant
through federally sponsored ISTEA program. Since notification of award is
unofficial, any additional design services required of this consultant will be
secured under an amendment to the Architectural/Engineering Services
Contract.
Consultant will present schematic design for Railside Walk to participants
from previous workshops, to appropriate City administration/departments and
City Council.
F. Construction of walkway will hopefully be the catalyst for redevelopment of
downtown property within proximity to its major axis.
Honorable Mayor and Members of City Council
ARCHITECTURAL/ENGINEERING SERVICES CONTRACT
RAILSlDE LINEAR WALK
August 28, 1995
Page 2
II. Current situation is as follows:
A. Four (4) consulting firms/"design teams" submitted replies to City's Request
for Proposals; all were interviewed for the project. The four firms were:
Hayes, Seay, Mattern & Mattern, Inc.
1315 Franklin Road, S.W.
Roanoke, Virginia
Hill Studio, PC
20-A East Campbell Avenue, S.W.
Roanoke, Virginia
Subconsultants: SFCS (Roanoke, Virginia)
Mattern & Craig, Inc. (Roanoke, Virginia)
Jones & Jones Associates, Architects, PC
6120 Peters Creek Road
Roanoke, Virginia
Subconsultant: Spectrum Engineers, PC (Roanoke, Virginia)
Rhodeside & Harwell, Incorporated
4900 Seminary Road, Suite 1100
Alexandria, Virginia
Subconsultant: Mattern & Craig, Inc. (Roanoke, Virginia)
B. Following those interviews, Hayes, Seay, Mattern & Mattern, Inc. of Roanoke
was selected to provide the necessary services.
The scope of services required for the project includes review and refinement
of conceptual plan, preparation of schematic drawings and the presentation
of these drawings to City Council, City administration and interested citizens;
the preparation of contract (construction) documents for Phase I portion of
project; providing assistance during the bid phase; and, furnishing
administration services during the construction phase. By negotiation, a
lump sum fee of $129,291 was agreed upon to provide these services, to
include preparation of topographic survey, geotechnic investigation with five
(5) test borings, and expenses for transportation, reproduction, use of
computers, etc.
Honorable Mayor and Members of City Council
ARCHITECTURAL/ENGINEERING SERVICES CONTRACT
RAILSIDE LINEAR WALK
August 28, 1995
Page 3
III. Issues in order of importance are:
A. Engineering concerns
B. Funding
C. Time
IV. Alternatives in order of feasibility are as follows:
Award a lump sum contract to Hayes, Seay, Mattern & Mattern, Inc. of
Roanoke to provide architectural and engineering services for Phase I portion
of Railside Linear Walk. Required services will be as generally described
under Paragraph II.C above. These services will be furnished for the agreed
upon lump sum amount of 9129,291. The consultant estimates that the
design phase work will take approximately 20 calendar weeks, the
preparation of construction documents approximately 18 weeks, and the
construction phase about one year.
1. Engineering concerns would be met, design and construction of Phase I
portion of Railside Linear Walk would commence.
Funding for project in the amount of 91,500,000 was approved by
voters as part of November 1994 bond referendum and will be provided
from the anticipated bond proceeds of 1996 issue.
3. Time of completion for the project would be met (see heading under IV.A
above).
B. Do not award an architectural/en.qineerinq study at this time.
1. Engineering concerns would not be met, project would not be
implemented.
2. Funding would not be encumbered at this time.
3. Time of completion for the project would be extended.
Honorable Mayor and Members of City Council
ARCHiTECTURAL/ENGINEERING SERVICES CONTRACT
RAILSIDE LINEAR WALK
August 28, 1995
Page 4
Recommendation is as follows:
City Council concur with Alternative "A" and take the following actions:
Authorize the Cit Mana er to enter into a contractual a reement with
A.
Hayes, Seay, Mattern & Mattern, Inc. to provide architectural and
engineering services necessary for Phase I, Railside Linear Walk for the lump
sum amount of $129 291 and approximately 21 months to complete the
design work, preparation of contract documents and construction.
B, Appropriate $129,291_from anticipated proceeds from sale of 1996 bonds
to a new Capital Projects Fund account entitled "Phase I, Railside Linear
Walk."
C. Adopt the appropriate resolution, indicating the City's intent to reimburse
front funding with bond proceeds upon sale of 1996 bonds.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CMA/kh
cc: City Attorney City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
Assistant to the City Manager for Community Relations
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Project Manager
MARY F, PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-254I
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #53-102-217-223
John M. Jordan, Jr.
Vice President
English Construction Co., Inc.
P. O. Box P-7000
Lynchburg, Virginia 24505
Dear Mr. Jordan:
I am enclosing copy of Resolution No. 32621-082895 approving the City Manager's
issuance of Change Order No. 1 to the City's contract with English Construction Co., Inc.,
in connection with repairs to Jefferson Street Bddge over Norfolk Southern Railway, in the
amount of $100,750.00, for a total contract amount, including Change Order No. 1, of
$606,475.00. Resolution No. 32621-082895 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 28, 1995.
Sincerely, ..~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric,
pc;
Edwin Bond, Chief Engineer, Bridges and Structures, Norfolk Southern Corporation,
99 Spring Street, S. W., Atlanta, Georgia 30303
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32622-082895.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Ordinance No.
32131-080894, adopted August 8, 1994, for certain expenditures in connection with the Repairs to
Jefferson Street Bridge Over Norfolk Soutbem Railway, in the City of Roanoke; and providing for
an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse $88,750.00, appropriated by Ordinance
No. 32620-082895, adopted by the City Council on August 28, 1995, for the Repairs to Jefferson
Street Bridge Over Norfolk Southern Railway ("Project") in the City of Roanoke, from the proceeds
of its general obligation public improvement bonds authorized to be ismed pursuant to Ordinance No.
32131-080894, adopted by the City Council on August 8, 1994, in the principal amount of
$23,000,000 for the purpose of providing funds to defray the cost of needed permanent public
improvements of and to school buildings, public buildings, public bridges, streets and sidewalks,
storm drains, parks, economic development and acquisition of real property for the foregoing.
Ordinance No. 32132-080894, also adopted by City Council on August 8, 1994, provided for the
holding of an election to determine whether the qualified voters of the City of Roanoke would
approve Ordinance No. 32131-080894, and, at an election held on November 8, 1994, the qualified
voters of the City approved Ordinance No. 32131-080894. The maximum principal amount of debt
expected at this time to be issued for the additional bridge repair work required for the Projects is
$88,750.00, all as is more particularly set forth in the August 28, 1995 report of the City Manager
to this Council.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury Regulations,
Section 1.150-2. This official intent is being declared not later than sixty days after the payment of
the expenditures authorized by Paragraph I of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act,
§2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32621-082895.
AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the
City's contract with English Construction Company, Inc., in connection with Repairs to Jefferson
Street Bridge over Norfolk Southern Railway; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized and empowered to
issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 1
to the City's contract with English Construction Company, Inc., in connection with Repairs to
Jefferson Street Bridge over Norfolk Southern Railway, all as is more particularly set forth in the
August 28, 1995 report of the City Manager to this Council.
Such Change Order shall provide for the following changes in the work to be
performed:
ORIGINAL CONTRACT AMOUNT
CHANGE ORDER NO. 1:
Patch Spall and Delaminations (900 sq. ft. ~ $100/sq. ft.)
Pressure Inject Cracks/Joints (250 LF ~ $43/LF)
$505,725.00
90,000.00
10,750.00
CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 1 $606.475,00
ADDITIONAL TIME REQUIRED FOR CHANGE ORDER NONE
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of August, 1995.
No. 32620-082895.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A o r'ati ns
Streets and Bridges
Contract 2, Jefferson Street Bridge
Capital Improvement Reserve
Public Improvement Bonds - Series 1996
1) Appropriated
from Bond Funds
2) Bridges
(008-052-9698-9001)
(008-052-9701-9190)
(1) ..........
(2) .......
$ 88,750
(88,750)
$ 10,542,348
680,886
$( 1,959,025)
( 4,637,779)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
August 28, 1995
Council Report No. 95-177
Dear Mayor Bowers and Members of City Council:
Subject:
CHANGE ORDER NO. 1
CONTRACT 2
REPAIRS TO JEFFERSON STREET BRIDGE
OVER NORFOLK SOUTHERN RAILWAY (#8003)
I. Backqround on the subject in chronological order is as follows:
Ao
Proiect was awarded to English Construction Company, Inc. in the
amount of $505,725.
Proiect consists of bridge cleaning, patching exposed rebars and spalls,
pressure injecting concrete in cracks and joints, repairing expansion
joints, installing a tie-back system for retaining wall, and bridge lighting.
Bridqe cleaning has revealed extensive cracks and spalls beyond the bid
quantities. Even though the bid quantities were inflated 100% beyond
what could be determined from visual inspection, this has proven to be
insufficient. This is a typical method of estimating quantities on a bridge
repair project. More extensive testing by core-boring and ultra-sonic
devices can be used; but, this will not guarantee more accurately
estimated final quantities.
Continqency of $50,000 was established for the project Due to the
early stages of construction, this contingency should be retained for
future uncertainties.
II.
Current situation is as follows:
A°
All needed repairs should be completed in order to extend the useful life
of this important bridge structure. Once into the work as the contractor
begins sandblasting, high-pressure water washing, jackhammering, etc.,
the actual quantities of unsound concrete become more evident. The
latest estimates are based on measurements made by the contractor and
verified by our Engineering inspector and our design consultant, Mattern
& Craig, Inc. They are the best estimates at this stage of construction
and could be more or less.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
CONTRACT 2
REPAIRS TO JEFFERSON STREET BRIDGE
OVER NORFOLK SOUTHERN RAILWAY (#8003)
Page 2
August 28, 1995
B. Authority to execute Chanqe Order No. 1 is needed.
III.
Issues in order of importance are as follows:
A. Need
B. Cost
C. Funding
IV.
Alternatives in order of feasibility are as follows:
Ao
Authorize the City Manaqer to execute Change Order No. 1, in a form
approved by the City Attorney, with English Construction Company, Inc.
in the amount of $100,750.
Need has been established by the amount of deterioration visible
after the bridge cleaning.
°
Cost of each item ($100 per square foot for spall repairs and $43
per linear foot for crack repairs) is based on bid unit price.
°
Funding will be provided by the anticipated bond proceeds of the
1996 bond issue. Internal Revenue Service regulations require
that the City declare its intent to reimburse itself $88,750 from
the proceeds of its general obligation bonds authorized to be
issued pursuant to Ordinance No. 32131-080894, adopted by City
Council on August 8, 1994. $12,000 remains from Contract 1,
Jefferson Street Bridge Contingency, for funding of this Change
Order, for a total of $100,750.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
CONTRACT 2
REPAIRS TO JEFFERSON STREET BRIDGE
OVER NORFOLK SOUTHERN RAILWAY (#8003)
Page 3
August 28, 1995
Do not authorize the City Manager to execute Change Order No. 1.
1. Need that has been established would go uncompleted. Another
project would need to be developed to complete the work.
2. Cost for the project would be based on future bids.
3. Funding would remain in the anticipated bond proceeds for the
1996 bond issue.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manaqer to execute Chanqe Order No. 1 with English
Construction Company, Inc. in the amount of $100,750.
Patch Spall and Delaminations (900 sq. ft. @ $100) $ 90,000
Pressure Inject Cracks/Joints (250 LF @ $43) 10,750
$100 750
A ro riate $88 750 from anticipated 1996bondproceedstotheCapital
Projects Fund, Contract 2, Jefferson Street Bridge. $12,000 remains
from Contract 1, Jefferson Street Bridge Contingency, for funding of this
Change Order, for a total of $100,750.
Adopt a resolution indicating the City's intent to reimburse itself in the
amount of $88,750 from anticipated 1996 general obligation bond
proceeds to be issued pursuant to Ordinance No. 32131-080894,
adopted August 8, 1994.
Respectfully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
CONTRACT 2
REPAIRS TO JEFFERSON STREET BRIDGE
OVER NORFOLK SOUTHERN RAILWAY (#8003)
Page 4
August 28, 1995
WRH/JGB/kh
Attachments
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
MARY F, PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File ~29-46
Joseph H. Vipperman, President
Appalachian Power Company
P. O. Box 2021
Roanoke, Virginia 24022-2022
Dear Mr. Vipperman:
I am enclosing copy of Ordinance No. 32627-082895 authorizing an agreement between
the City of Roanoke and Appalachian Power Company to provide and maintain a street
lighting system for the City, retroactive to January 1, 1993, for a period of ten years, unless
sooner terminated in accordance with terms of the agreement, as more particularly set
forth in an agreement attached to the City Manager's report under date of August 28, 1995.
Ordinance No. 32627-082895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32627-082895.
A ORDINANCE authorizing an agreement between the City of Roanoke and Appalachian
Power Company to provide and maintain a street lighting system for the City; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are authorized
and empowered to execute and attest, respectively, for and on behalf of the City, upon form approved
by the City Attorney, a written agreement between the City and Appalachian Power Company, to
provide and maintain a street lighting system for the City.
2. Said agreement shall be in substantially the form attached to the City Manager's report
dated August 28, 1995 and shall be retroactive to January 1, 1993 for a period often(10) years,
unless sooner terminated in accordance with the terms of the agreement.
In order to provide for the usual dally operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
August 28, 1995
No. 95-167
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT: Street Lighting Agreement
I. Background:
Street liqhtinq aqreement between Appalachian Power
Company (APCO) and the City of Roanoke is a ten-year
agreement by which APCO agrees to provide and maintain a
street lighting system for the City. The city agrees to
pay the rates provided for in the agreement. These rates
are subject to revision no more than every two years.
Electrical costs for street lighting are budgeted
annually by the City. The present costs are based upon
rates approved by City Council on March 7, 1994
(Resolution No. 31881-030794). Fiscal year 1995-96
budget amount is $896,000.
II. Current Situation:
Previous street lighting agreement
December 31, 1992. Negotiations between
City have been ongoing since May, 1992.
resolved during that time period are
Attachment A.
expired on
APCO and the
Major issues
explained in
Agreement attached (Attachment B) is now in a form that
is acceptable to attorneys and staff of both parties.
Term of agreement is ten years retroactive to a January
1, 1993 start date.
Street lights provided and maintained by APCO include
9,041 street lights currently in operation, as well as
any additional lights that the City authorizes for
installation by APCO.
Members of
Page 2
August 14,
City Council
1995
Budgetary impact is not directly affected by this
agreement. This agreement provides the framework for how
rate changes are handled. Current street light rates
(approved by City Council on March 7, 1994) will expire
on June 30, 1996.
III. Issues:
A. Legal sufficiency
B. Street lighting service
IV. Alternatives:
Approve the attached street lighting agreement with APCO
and authorize the City Manager to execute the agreement
on behalf of the City.
Legal sufficiency has been addressed through a
review of the agreement by the City Attorney.
Street lighting for roadway safety will continue to
function at an acceptable level of service.
Do not approve the attached street lighting agreement
with APCO as presented, and continue to negotiate.
Legal sufficiency would be analyzed by the City
Attorney after negotiations are completed.
2. Street lighting service implications would be
unknown.
Recommendation is that City Council concur in Alternative A,
and take the following specific actions:
Approve the attached street lighting agreement with
Appalachian Power Company.
Members of City Council
Page 3
August 14, 1995
Authorize the City Manager to execute the agreement on
behalf of the city in a form acceptable to the City
Attorney.
WRH/RKB/gpe
Attachment
copy:
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Utility and Operations
Manager, Office of Management & Budget
Traffic Engineer
Attachment A
Major Issues During Negotiations
1. Interim rates during street lighting rate neqotiation~:
Apco proposed that the street lighting rates charged to the
City pending completion of negotiations would be the rates proposed
by APCO. However, the City indicated that it has no authority to
pay a higher rate until such rate is authorized by City Council.
Therefore, the new agreement proposes that payment rates for
street lighting will continue in effect upon expiration of a rate
period until the earlier of the completion of negotiations or a 90
day "interim" period. This condition allows time to obtain
authorization from City Council for payment of a revised rate.
In the event negotiations are not completed and new rates are
not placed into effect prior to the end of the 90 day period, APCO
would place its proposed rates into effect for interim
applicability until negotiations are completed. The final, agreed
upon rates would ultimately be applied from the date of expiration
of the prior rate period, with any balance between interim and
final billings being refunded with interest by the appropriate
party. (Note: The previous agreement included similar language
with a 60-day interim period but with current rates remaining in
effect after 60 days).
2. City Dermitting fees:
APCO proposed that any of the City's permitting requirements
for the installation or maintenance of APCO facilities be at no
cost to APCO. However, the City indicated that the requirement of
permits is a legislative prerogative of the City Council. The City
has no authority to contractually waive such a requirement or bind
future City Councils with regard to such requirements. Further, in
August, 1993, the City amended Section 30-62 of the Code of the
City of Roanoke (1979), as amended, to exempt public utilities from
paying a permitting fee on City and Virginia Department of
Transportation projects.
The new agreement proposes that all inspection or permitting
fees that are required from APCO for street light installations
will be recovered from the City as such would be a legitimate cost
of providing service. (Note: The previous agreement did not
include language regarding permitting fees).
1
3. Indemnity Provisions:
The City insisted that language relating to the standard of
care and indemnification by APCO be included in the new agreement,
which had been in the previous agreement. This language has been
included with appropriate indemnification and hold harmless
clauses. It further provides that APCO shall have no liability for
any special or punitive damages that may be asserted by the City.
AT~ACI~ENT B
STREET LIGHTING AGREEMENT
THIS AGREEMENT entered into this 1st day of July , 1995, by and between
APPALACHIAN POWER COMPANY, or its successors, hereafter called the
"Company", and the CITY OF ROANOKE, hereafter called the "Customer".
: WITNESSETH:
For and in consideration of the mutual covenants and agreements hereinafter
contained, the padies hereto agree with each other as follows:
Throughout the term of this Agreement, the Company agrees to provide and
maintain a street lighting system for the Customer, consisting initially of the
number of lamps of the size and type set forth in EXHIBIT "A", together with
electric energy sufficient to operate said lamps continuously from one-half hour
after sunset until one-half hour before sunrise every night, approximately 4,000
hours per annum. It is agreed that the minimum number of lamps provided and
maintained by the Company throughout the term of this Agreement shall not be
less than the total number of lamps set forth in EXHIBIT "A".
The Customer agrees to accept the service herein specified during the term of this
Agreement and to pay therefor at the rates, for the periods, and under the Special
Terms and Conditions of Service set forth in the attached EXHIBIT "B", or any
subsequent revision thereto. The rates, rate periods and Special Terms and
Conditions of Exhibit "B" as provided for in this Agreement, shall be subject to
revision for street lighting service rendered on and after July 1, 1993, and
periodically thereafter, but not more often than every two (2) years, except as
provided for in item #4. The revisions will be those established for street lighting
in Virginia through the Company's negotiations with the Customer or those
authorized to negotiate on the Customer's behalf.
If the Company and the Customer fail to reach an agreement on revisions to rate
periods and rates as of the expiration of the last rate period contained in EXHIBIT
B or any subsequent revisions thereto (the date of any such expiration, an
"Expiration Date"), interim rates will be charged for interim periods (the "Interim
Periods") as follows: For the first 90 days following any Expiration Date (the
"Initial Interim Period"), the interim rates for Street Light service shall be those in
effect during the most recently expired rate period. If, at the end of the Initial
Interim Period, the Company and the Customer still have not completed
negotiations on an agreement on revisions to rate periods and rates, the
Customer shall pay for service at a revised interim rate equal to the rate initially
proposed by the Company at the initiation of such negotiations. Upon agreement
page 2
by the Company and the Customer on revisions to rate periods and rates (such
rates being the "New Rates"), the Company shall recalculate the amount owed by
the Customer for service during the Interim Periods following the Expiration Date
based upon the New Rates. If the recalculation of billings for the Interim Periods
is less than the amount paid for service by the Customer during the Interim
Periods, the Company shall refund the difference to the Customer (together with
simple interest at the rate then being paid by the Company on its Virginia retail
customer deposits). If the recalculated amount exceeds the amount paid by the
Customer "for service during the Interim Periods, the Customer shall pay the
Company the difference (together with simple interest at the rate then being paid
by the Company on its Virginia retail customer deposits).
Upon receipt of a written notice from a duly authorized representative of the
Customer, the Company agrees to install additional lamps. Such lamps shall be
provided by the Company and paid for by the Customer in accordance with the
rates and Special Terms and Conditions of Service set forth in the attached
EXHIBIT "B", or any subsequent revision thereto. Whenever additional lamps are
so ordered, the minimum number of lamps to be furnished throughout the
remainder of the period covered by this Agreement shall be increased accordingly.
Temporary lamps, if ordered, shall be furnished under separate agreement.
The Company reserves the right to renegotiate the terms of this Agreement
whenever the Customer requests a significant (10% or more) increase during any
twelve-month period in the number of lamps provided pursuant to this Agreement.
All bills shall be rendered monthly and shall be due upon presentation and payable
at the main or branch offices of the Company. On all accounts not so paid, a
charge of 1.5% per month will be applied to any account balances not received by
the Company by the next bill date. The Company shall mail all bills to the address
designated from time to time by the Customer. Such designation shall be made
by written notice mailed or delivered by the Customer to the Company at the
following address: P O Box 2021. Roanoke. Virginia 24022-2022.
All material furnished by the Company shall remain the property of the Company
and may be removed at the termination of this Agreement, if the Company so
desires. Company shall provide and maintain the street lighting system and
associated current for their efficient operation. Company shall operate and
maintain the same upon the terms and at the prices and subject to the conditions
and limitations herein set forth. All materials and supplies used shall be of the
kind and quality best suited for their respective purposes.
page 3
The Company shall keep each and every lamp herein specified in operation and
shall attempt to relight any lamp or lamps on the business day following the day of
its receiving notification from the proper officers of the Customer of the outage of
such lamp or lamps. Company shall also use its best efforts to repair reported
outages from other sources during the business day following its knowledge of the
outage.
If the Customer shall default in the payment of any bills owed to the Company
hereunder~ the Company may at its option, after having given the Customer sixty
(60) days written notice of its intention to do so, discontinue the service as set
forth in the Agreement and continue to withhold the supply of electric.energy for
street lighting until such time as the Customer has made payment for all bills and
delayed payment charges accrued by the Customer. Any such suspension of
service by the Company shall not terminate this Agreement unless the Company
so elects and so notifies the Customer in writing of such termination. Otherwise,
upon payment at any time by the Customer of the full amount it has in arrears, the
Agreement shall remain in full force and effect for the period herein specified.
If the Company should default on any of its obligations under this Agreement, the
Customer shall have the right to terminate this Agreement if such default be not
remedied within sixty (60) days after notice in writing thereof by Customer.
10.
The Customer, as a further consideration for the promises and agreements made
by the Company herein set forth, hereby grants to the said Company the privilege
of the use of the streets, alleys and public places of said Customer for the purpose
of placing its poles and equipment for providing this service. Such permission,
however, shall not be deemed in any manner to amount to a franchise awarded
pursuant to the Constitution and the laws of the Commonwealth of Virginia, nor to
abridge the Customer's continuing exercise of its police power over the public
streets, avenues, alleys, and other public ways and places wherein Company's
street lighting facilities may be located. All inspection or permitting fees required
from the Company, by the Customer, for the installation of street lighting facilities,
will be recovered in full from the Customer.
11.
If, in the case of fire, it shall become necessary, in the judgment of the City
Manager or of the City Fire Chief, to cut or remove any of the Company's wires,
poles or supports, the same may be done and the repairs thereby rendered shall
be made by the Company at its own cost and expense. The Customer shall notify
the Company of such action immediately after taking such action.
page 4
12.
The Customer shall install, own and maintain the metal or concrete standards,
standard bases, and conduit system for bridge street lighting. The Customer will
provide luminaires with built-in ballasts, lamps and individual luminaire photo
controls as part of the initial installation. Any replacement of this equipment shall
be the responsibility and cost of the Customer. The Company shall install, own,
maintain and operate the distribution wiring necessary to supply the electrical
energy to such bridge street lighting. The maintenance to be performed by the
Company will be limited to normal maintenance requirements and shall include
replacing a, nd cleaning of glassware and lamps, and the replacement of ballasts
and photo-cells owned by the Customer as required by normal mortality.
13.
The Company shall bill the Customer monthly on the basis of lamps in service
during the preceding billing period. The portion of the Company's billing pertaining
to lamps installed or removed during the preceding billing period shall be derived
from the applicable monthly rate prorated based on a 30-day billing period.
14.
The Company agrees that it will use reasonable care that all lighting facilities,
wires, poles and other appurtenances shall be so located, constructed, operated
and maintained (a)as to comply with the standards of either (i)the National
Electrical Safety Code (1990) as the same may be revised or amended, or of
(ii)such recognized electrical code as may then be in force and effect in the City
for the promotion of safety to property and persons lawfully using the streets,
parks and other public places of the City, (b)in such manner as not to violate any
lawful ordinance of the City now in force or that may be hereafter adopted;
provided however, that any such ordinance is consistent with and not substantially
more burdensome than the standards of the National Electrical Safety Code as
then in effect; and (c)so as not to negligently cause any injury or damage of any
type to any person or entities or to the property of the City or any other person or
entity; and in the event of the Company's or its employee's negligence or violation
of a, b, or c above, the Company shall indemnify and hold the City harmless from
all costs, claims, suits, settlements, judgments, damages, or injuries of any type
or nature resulting from such negligence or violation, provided that the Company
shall have no liability for any special or punitive damages that may be asserted by
the City.
15.
All and singular the terms and conditions of this Agreement shall be binding upon
and inure to the benefit of the parties hereto, their respective successors and/or
assigns.
16. This Agreement cancels and supersedes all previous Agreements relating to the
supply of the service described herein.
page 5
17.
18.
The effective date of this Agreement shall be January_ 1. 1993, and it shall
terminate on b 002.
Notice hereunder shall be given to Company as follows: Roanoke Division
Manager, Appalachian Power Company, P O Box 2021, Roanoke, Virginia
24022-2022; and notice shall be given to Customer as follows: City Manager, 364
Municipal Building, Roanoke, Virginia 24011. Notice may be sent by regular mail.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed in triplicate by their duly authorized officers the day and year first above
written.
APPALACHIAN POWER COMPANY
By ~
Title Roanoke Division Manager
Date July 3, 1995
By
Title
Date
CITY OF ROANOKE
EXHIBIT A
NUMBER OF LAMPS SIZE
TYPE
4489 9,500 Lumen
150 9,500 Lumen
2 9,500 Lumen
24 9,500 Lumen
14 9,500 Lumen
2801 22,000 Lumen
32 22,000 Lumen
81 22,000 Lumen
45 22,000 Lumen
39 22,000 Lumen
3 22,000 Lumen
15 22,000 Lumen
449 50,000 Lumen
6 50,000 Lumen
3 50,000 Lumen
43 50,000 Lumen
3 50,000 Lumen
55 50,000 Lumen
190 50,000 Lumen
10 50,000 Lumen
1 50,000 Lumen
66 50,000 Lumen
74 50,000 Lumen
25 50,000 Lumen
160 50,000 Lumen
7 50,000 Lumen
251 50,000 Lumen
3 50,000 Lumen
HPS OH SL WD
HPS UG SL WD
HPS UG SLWD2
HPS UG SL PT
HPS UG SL FG
HPS OH SL WD
HPS UG SL UN
HPS UG SL UN - Bridge Light
HPS UG SL UN - City Traf Sig Pole
HPS UG SL WD
HPS UG SL AL
HPS UG SL FG
HPS OH SL WD
HPS OH SL ST
HPS OH SL ST2
HPS OH SL AL
HPS OH SLAL2
HPS UG SL UN - Bridge Light
HPS UG SL UN - City Traf Sig Pole
HPS UG SL WD
HPS UG SL WD2
HPS UG SL ST
HPS UG SL CO
HPS UG SL CO2
HPS UG SL AL
HPS UG SLAL2
HPS UG SL FG
HPS UG SL FG2
9041 Total Lamps
EXHIBIT B
AVAILABILITY OF SERVICE
kvssTable for lighting lattice zold for t~ Tlghtlng of p~ltG
general dtltrt~tl~
MONTHLY RATE
Fr~ 0710t/03 to t2131/~3
Ca~t of F~lTltte~
A. Qverhead Service ~ Ext~t~ 5~ Olltrt~t~ Facllltl~
h 3,5~ 1~ T~tnll~ ti ~ l~r ivitl~i for
~l~t ~ for ~ttt~t lnstallatt~.
Z. ~,~curv
Fr;~ 01/01/94 to 0E/30/0&
4.tO ....
7,00Q Lumen .... S.7Z
II.00Q Lumn* .... 6.6~ 334.0Q 6.30 323.00
Z[,OOO Luem~ .... 8.14 3~1.00 7.87 372.00
5a,0~ L~ .... t4.28 BS.00 13.60 480.00
S,~OO L~ .... 5.18 2~.0Q 4.67 ZTZ.00
0,500 Lmam .... S.a7 3t0.0~ S.~ 29t.~
tT,~ L~ .... 6.05 3~6.~ S.M 250.~
~,~ L~ .... 7.34 ~.~ 6.gO 360.00
50,~ L~ .... 9.72 4~.M 9.14 ~1.~
8. ~e~vl~ ~n $oectal C~-~v O~ed Standard #eta1. C~crets. or 0r~amntal
Polel. or Vo~d Pele~ Served fr~m U~erero~d 0~strtb~tl~n
7,0~1 Lumen .... ],Z.21 6(J~. O~ [2,~3 668.00
11,0~0 LLano" .... t3.96 763.00 13.75 772.00
~1,000 Lua~ .... 15.71 64&. 00 1S.4~ 834.00
Sa, 000 Ltmee .... /:2.35 10~.00 ~Z.03 ~0.OO
7,000 Lume~ .... 6.36 395.00
3. HtOI~ Pressure
5.89 364.00
S,aO~Lmmn .... It.TI 70a. O0 11.32 MS.00
g,SOOLumm .... 12.16 7~6.00 U.77 702.00
1~,000 L~me~ .... 13.65 TIO.OQ 13.20 750.00
22,0~ L~ .... 14.70 840.00 14.21 621.0~
SO.OOO L~ .... ~7.96 673.0Q 17.36 94t.OQ
Htah Preasure 5odt~a~
Peat
9,500 Lmmn .... 6.16 394.00
Issued By
Joseph H. Vlppimmn, Pre~tdeat
Roanoke, V~ginla
Issued: January 14, 1994
5.68 363.00
Effective: July 1, 1993
VbgJn~ * Strut UghtlnO R~too
~pECIAL TERNS ANO CONDITIONS
The above rotan under Sections A and B ire based on the C~l~any's ~klng an Invomtmnt tn ne~ standard
factlttlan tn the mount ia sh(~ id~acant to tM rate. Vbin tM Invantmnt in nm standard factlittu.
InGludlng costa for nervlca frol underground, exceeds the predeocrtbed amunt, the difference ut11 be paid to
tM Ca~pany by tM co, truer ia a contribution tn Aid of coeatru~tlon.
O~orxtt va end other cos-standard f I xtur~ and/or po1 os are cot I coludad In the standard street 1 t ght Ing rata
but may be tnetalled at the Cmapafl¥'s option. For nme Ir~tallatlonl of more then 50 decorative or nonstandard
fixtures and related fictlttlas by a single cuatcamr, the Company will tnstail end maintain the nonstandard
factlltlan subject to the monthly cbargan for a standard street light if iqutvalant wattopa in Sections A and
O abava and subject to the Conpan¥'s r~.overlng the dtffarMml batwon the Inxt&lled coat of the nonstandard
ficllltias and the Coat of Facilities Included In the retcu in Sections A and 8 above. 1~l cuatoMr igrcoa to
nmtntaln a stock of replacwt poles, fixtures and 1mpa ~hich the Company w111 ~cqutre, ia needed to
iccompllih replanmoants. Charges and provisions of service for w Installations of 1aaa than 50 nonstandard
fixtures and/or poles'wi11 be subject to Individual negotiations.
Cuitczonra mo), r~xt that anlitlng #lrcury Vapor lights be removed and replaced by High Pressure Sadico
Vapor lightl. ~re such a reqcoat Is made, the C4~pan¥ and the cult;mir w111 ldanttf¥ an orderly and mutuaTly
acceptable ochedula for an~mmpliahlng the requested convarelon. ~hlre 3,500 Im,m #eroury Vapor street lights
ere to ba repTaced with aedltl Vapor street lights, such chengol vi11 he made, pursuant to in agreed schedule,
et ~o charge to the customer. For r~nvaralon of all other #eroury Vapor street lights, the customer agrean to
po¥ to the Campon¥, prtcr to such conversion, on Mount equnl to the rem)va1 cnot of $45 per street light plul
the remaining unused 1ill of the Nercury Vapor focllltlan being rmoved. In Shoal Icotancia v/core the 14ercury
¥&por focilltloa being removed heys been tnstallnd for 20 ymare er longer, there will bi no charge for the
Ilemlning unused 11fa of the fantlltlaa being r~moved.
Exliting Itreet lighting facilities served on special Ccutpan¥ (xmld metal, Concrete, or om&manta1 poles,
end ~ polal served fr~m u~darground distribution will be bITled under the rites coatained In Section 8.
Service ti Customer mined focllttlil, such aa brtdge 119htlng, etc., wtll be billed under the rotan contained
in Section A.
With the iffKtl¥1 datl of thll rite ichidull, the 250 ~att ~1.000 l~en mercury vlpor 1rap will ne longer bi
avlllabla for hmo Installations ur far repair or replaconlnt cf ixlstlng units.
Is~u~l: Januefy 14, 1994
I~sued By
Joseph H. Vipperman, P~esld.nt
Effecdvo: July 1, 1993
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of August, 1995.
No. 32628-082895.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 City Information Systems Fund Appropriations, and providing
for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 City Information
Systems Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
Capital Outlay
Capital Outlay (1) ................................
Retained Earnings
Retained Earnings - Unrestricted (2) ..............
Revenue
Due from Other Governments (3-5) ..................
$ 559,702
559,702
$ 1,153,660
$ 44,337
1) Other
Equipment
2) Retained
Earnings -
Unrestricted
3) Due from
Roanoke County (013-1072)
4) Due from City
of Salem (013-1071)
5) Due from
Botetourt
County (013-1073)
(013-052-1602-9015)
(013-3336)
$ 68,083
( 23,746)
28,057
6,353
9,927
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
Roanoke, Virginia
August 28, 1995
95-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Fund Appropriations -
Roanoke Area Library
System
I. Background on the subject in chronological order is:
January 1990, by cooperative agreement, the Roanoke
Area Library System was established comprised of
Botetourt County, Roanoke City, Roanoke County and
Salem.
City Information Services (C.I.S.) provides data
processing services and support for the Roanoke
Area Libraries.
C. Current equipment has limitations due to age,
processing capabilities and increased maintenance
costs.
Updated and improved system will allow for new
functions to be implemented in order to meet the
Roanoke Area Libraries support and service level
requirements. Above referenced equipment provides
that each jurisdiction will pay their prorata share
as follows: City of Roanoke 34.88%, City of Salem
9.33%, County of Roanoke 41.21%, and County of
Botetourt 14.58%.
Botetourt County, Roanoke County and Salem have
authorized their prorata share to be paid to the
City of Roanoke.
Ft
City Manager's approval is required to purchase
items costing less than $75,000 per single item
providing funds have been appropriated by City
Council.
Bids have been appropriately requested and received
in accordance with the procurement section of the
Code of the City of Roanoke, Virginia.
Fund Appropriations
Page 2
II.
III.
IV.
Current Situation is:
It is necessary for City Council to appropriate
Funds for the acquisition of the requested computer
system.
Issues in order of importance are:
A. Need
B. Funding
C. Timing
Alternatives in order of feasibility are:
Appropriate a total of $68,083, to City Information
Services account number 013-052-1602-9015 with
$23~746 funded by City Information Services retained
earnings and $44~337 from other governments.
Establish accounts receivables as follows:
Roanoke County $28,057
City of Salem $ 6,353
Botetourt County $ 9,927
$44,337
Need for the requested computer system update
is to provide necessary support to Roanoke
Area Libraries.
Funding is available in City Information
Systems Prior Year Retained Earnings Account
to provide for this purchase.
Timing of the purchase would be accomplished
in the most effective manner.
B. City Council not appropriate $68~083
Need for the requested update to the Roanoke
Area Libraries computer system would not be
accomplished.
Funding designated for this purpose would not
be expended at this time.
3. Timing of the requested purchase would not be
in the most effective manner.
Fund Appropriations
Page 3
Recommendation is that City Council concur with
Alternative "A" and appropriate a total of $68~083 to
City Information Services account number 013-052-1602-
9015 with $23~746 funded by City Information Services
retained earnings and $44~337 from other governments.
Establish accounts receivables as follows:
Roanoke County $28,057
City of Salem $ 6,353
Botetourt County $ 9~927
$44,337
cc:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities & Operations
Management & Budget
Manager, City Information Systems
Manager, Supply Management
Respectfully Submitted,
W. Robert Herbert
City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240l 1-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #236-2361-348-349
Susan Jennings, Executive Director
Arts Council of Roanoke Valley
20 E. Church Avenue
Roanoke, Virginia 24011
Jere L. Hodgin, Executive Director
Mill Mountain Theatre
One Market Square, S. E., 2nd Floor
Roanoke, Virginia 24011
Patrick Avise, General Manager
Roanoke Symphony Orchestra
541 Luck Avenue, S. W., Suite 200
Roanoke, Virginia 24016
Dear Ms. Jennings and Gentlemen:
I am enclosing copy of Resolution No. 32630-082895 authorizing acceptance of a Local
Government Challenge Grant from the Virginia Commission for the Arts, in the amount of
$3,750.00, to be used for those purposes identified in a report of the City Manager under
date of August 28, 1995. Resolution No. 32630-082895 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 28, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of Au9ust, 1995.
No. 32630-082895.
VIRGINIA,
A RESOLUTION authorizing the acceptance of a Local Government
Challenge Grant from the Virginia Commission for the Arts.
BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager, or his designee, is authorized to accept a Local
Government Challenge Grant from the Virginia Commission for the
Arts in the amount of $3,750.00 to be used for those purposes
identified in the report of the City Manager to Council dated
August 28, 1995; and the City Manager, or his designee, is
authorized to execute
accept said grant on behalf of
approved by the City Attorney.
the requisite grant
the City.
ATTEST:
documents in order to
Ail documents shall be
City Clerk.
ZN THE COUNCIL OF THE CITY OF ROi~OKE, VIRGINIA
The 28th day of August, 1995.
No. 32629-082895.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Aoorooriations
Parks, Recreation, and Cultural $ 51,397
Challenge Grant - F¥96 (1) ........................ 3,750
Revenue
Parks, Recreation, and Cultural $ 51,397
Challenge Grant - FY96 (2} ........................ 3,750
1) Subsidies
2) State Grant
Receipts
(035-054-8730-3700) $ 3,750
(035-035-1234-7200) 3,750
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 28, 1995
Roanoke, Virginia
#95-520
Honorable Mayor and City Council
Roanoke, Virginia
Members of Council:
SUBJECT: VIRGINIA COMMISSION
CHALLENGE GRANT
FOR THE ARTS LOCAL GOVERNMENT
I. BACKGROUND
A. The City of Roanoke was notified of a Local Government
Challenge Grant available through the Virginia Commission
for the Arts.
Local Government Challenge Grant Funds are available on a
50 50 matching basis, 50 percent state and 50 percent
local.
Application for the qrant was made at the request of the
Arts Council of Roanoke Valley, Roanoke Symphony
Orchestra, and Mill Mountain Theatre.
D. Roanoke has received fundinq from the Local Government
Challenge Grant for several years.
II. CURRENT SITUATION
A. Notification from the Commission for the Arts has been
received that a grant of $3,750.00 is available.
The grant will supplement funds already appropriated from
the City to the organization through the Citizens Services
Committee. The local funds will meet the 50 - 50 match
require by the challenge grant.
The Grant funds of $3~750.00 will be distributed to The
Arts Council of Roanoke Valley ($1,250), Roanoke Symphony
Orchestra ($1,250), and Mill Mountain Theatre ($1,250).
~SSUES
IV.
A. Need for Funding.
B. Timing.
C. Cost to the City.
ALTERNATIVES
A. City Council accept the $3~750.00 Local Government
Challenge Grant from the Virginia Cu,~(,ission for the Arts.
1. Need for Funding. The Arts Council of Roanoke Valley,
Roanoke Symphony Orchestra, and Mill Mountain Theatre
will use funding to make quality arts activities
available to citizens of Roanoke.
2. Timing. The grant must be accepted and properly
executed papers returned to the Virginia Commission of
the Arts prior to release of funds.
3. Cost to the City. Matching funds have been
appropriated in the City's FY 1995-96 General Fund
Budget through the Citizens Services Committee. No
additional funding is required.
City Council not accept the $3,750.00 grant from the
Virginia Commission for the Arts.
Need for Funding. The Arts Council of Roanoke Valley,
Roanoke Symphony Orchestra, and Mill Mountain Theatre
will lose $3,750.00 in funding which would be used to
make quality arts activities available to the citizens
of Roanoke.
2. Timing. Not an issue.
Cost to the City. No impact. Local funds have been
appropriated in the City's General Fund Budget through
the Citizens Services Committee.
V. RECOMMENDATION
A. City Council concur with Alternative A and accept the
$3~750.00 grant from the Virqinia Commission for the Arts.
1. ADDropriate $3~750.00 to accounts to be established by
the Director of Finance in the Grant Fund.
Authorize the City Manaqer or his designee to execute
the Local Government challenge Grant on behalf of the
City of Roanoke.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/GDR/gr
cc:
wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Acting Director of Finance
Barry L. Key, Management and Budget
James D. Ritchie, Director of Human Resources
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke~ Virginia 24011-1536
Telephone: (703) 981-2541
September 1, 1995
File #27-478
SANDRA H. EAKIN
Deputy City Clerk
Alchem, Inc.
Citi-Chem, Inc.
George S. Coyne Chemical Co., Inc.
Gulbrandsen Co., Inc.
LCI/LTD
Prillaman Chemical Corp.
Worth Chemical Corp.
Calciquest, Inc.
Cytec Industries, Inc.
Delta Chemical Corp.
Jones Chemical, Inc.
PB&S Chemical Co., Inc.
Southchem, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 32631-082895 accepting the following bids for water
and sewage treatment chemicals for fiscal year 1995-1996, and rejecting all other bids
received by the City:
Successful Purchase
Descri0tion Bidder price
Liquid Alum
3,500 gal. tanker
load lots
Aichem, Inc. $ .173474/gal.
less than 3,500 gal.
tanker load lots
$ .37783/gal.
Liquid Chlorine
150 lb. cyl. - 170
Prillaman Chemical
Corp.
$ 39.00/cwt.
2,000 lb. cyl. - 96
$17.00/cwt.
1 Ton cyl. - 140 $17.00/cwt.
Alchem, Inc.
Calciquest, Inc.
Citi-Chem, Inc.
Cytec Industries, Inc.
George S. Coyne Chemical Co., Inc.
Delta Chemical Corp.
Gulbrandsen Co., Inc.
Jones Chemical, Inc.
LCI/LTD
PB&S Chemical Co., Inc.
Prillaman Chemical Corp.
Southchem, Inc.
Worth Chemical Corp.
September 1, 1995
Page 2
Sodium Silico Fluoride
in 50 lb. multi-wall bags
Aluminum Chloride
450,000 gallons,
more or less
Sulfur Dioxide
estimated quantity
of 140 tons in 1-ton
cylinders
Sodium Hydroxide
estimated quantity of
69,000 gallons
Hydrofluosilica Acid
estimated quantity of
24,000 gallons
Sodium Bi-Sulfite
estimated quantity
of 400 gallons
Successful
Prillaman Chemical
Corp.
Gulbrandsen Co.,
Inc.
PB&S Chemical
Co., Inc.
PB&S Chemical
Co., Inc.
LCI/LTD
Jones Chemical,
Inc.
Purchase
Price
$ 25.00/cwt.
$ .137/gal.
$400.00/ton
$ 1.1862/gal.
$ .6817/gal.
$ 1.09/gal.
'Alchem, Inc.
Calciquest, Inc.
Citi-Chem, Inc.
Cytec Industries, Inc.
George S. Coyne Chemical Co., Inc.
Delta Chemical Corp.
Gulbrendsen Co., Inc.
Jones Chemical, Inc.
LCI/LTD
PB&S Chemical Co., Inc.
Prillaman Chemical Corp.
Southchem, Inc.
Worth Chemical Corp.
September 1, 1995
Page 3
Successful Purchase
Bidder Price
Zinc Orthophospate
estimated quantity of
15,500 gallons
Prillaman Chemical $ 4.12/gal.
Corp.
Polymer, 3ppm Praestol
estimated quantity of
11,000 gallons
George S. Coyne
Chemical Co., Inc.
$ 4.08/gal.
Polymer Cat Floc -TL
estimated quantity of
84 gallons
Southchem, Inc.
$ 4.20 gal.
Filter Aid, estimated
quantity of 4,000 gallons
Southchem, Inc.
$ 7.99/gal.
Sodium Fluoride
estimated quantity of
4,000 lbs.
Prillaman Chemical' $ .675 lib.
Corp.
Resolution No. 32631-082895 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 28, 1995.
AIchem, Inc.
Calciquest, Inc.
Citi-Chem, Inc.
Cytec Industries, Inc.
George S. Coyne Chemical Co., Inc.
Delta Chemical Corp.
Gulbrandsen Co., Inc.
Jones Chemical, Inc.
LCI/LTD
PB&S Chemical Co., Inc.
Prillaman Chemical Corp.
Southchem, Inc.
Worth Chemical Corp.
September 1, 1995
Page 4
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed water and sewage treatment chemicals.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of August, 1995.
No. 32631-082895.
VIRGINIA,
A RESOLUTION accepting bids for water and sewage treatment
chemicals for fiscal year 1995-1996, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to
furnish to the City the items hereinafter set out and generally
described as needed for the period July 1, 1995, to June 30, 1996,
such items being more particularly described in the report of the
City Manager to this Council dated August 28, 1995, and in the
City's specifications and any alternates and in each bidder's
proposal, are hereby ACCEPTED, at the purchase prices set out with
each item:
Item
No.
Successful Purchase
Descri~n Bidder Price
Liquid Alum Alchem, Inc. $ .173474 /gal.
3,500 gal. tanker
load lots
less than 3,500 gal.
tanker load lots
$ .37783 /gal.
3
Liquid Chlorine
150 lb. cyl. - 170
2,000 lb. oyl. - 96
i Ton cyl. - 140
sodium Silico Fluoride
in 50 lb. multi-wall
bags
Prillaman
Chemical
Corporation
Prillaman
Chemical
Corporation
$ 39.00 /cwt.
$ 17.00 /cwt.
$ 17.00 /cwt.
$ 25.00 /cwt.
Aluminum Chloride Gulbrandsen $ .137 /gal.
450,000 gallons, Company, Inc.
Sulfur Dioxide
estimated quantity
of 140 tons in 1-ton
cylinders
PS&S Chemical
Company, Inc.
$400.00 /ton
Sodium Hydroxide PB&S Chemical $ 1.1862 /gal.
estimated quantity Company, Inc.
of 69,000 gallons
7 Hydrofluosilica Acid LCI/LTD $ .6817 /gal.
estimated quantity of
24,000 gallons
6
Sodium Bi-Sulfite
estimated quantity
of 400 gallons
Jones Chemical, $ 1.09 /gal.
Inc.
9
Zinc Orthophosphate
estimated quantity of
15,500 gallons
Prillaman $ 4.12 /gal.
Chemical
Corporation
10
Polymer, 3ppm Praestol
estimated quantity of
11,000 gallons
George S. Coyne $ 4.08 /gal.
Chemical
Company, Inc.
11 Polymer Cat Floc-TL Southchem, Inc. $ 4.20 /gal.
estimated quantity of
84 gallons
12
Filter Aid, estimated
quantity of 4,000
gallons
Southchem, Inc. $ 7.99 /gal.
13
Sodium Fluoride
estimated quantity of
4,000 lbs.
Prillaman
Chemical
Corporation
.675 /lb.
2. The City's Manager of Supply Management is hereby
authorized and directed to issue the requisite purchase orders for
the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective
bids made therefor and in accordance with this resolution.
3. Any and all other bids made to the City for the aforesaid
items are hereby REJECTED; and the City Clerk is directed to so
notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
95-339
Roanoke, Virginia
August 28, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bids for Water and Waste
Water Treatment Chemicals
for FY '95-'96
I. Background on the subject in chronological order is:
Funds are desiqnated in FY '95-'96 operating budget
accounts for Water and Waste Pollution Control
Departments to allow for the purchase of the
treatment chemicals identified herein.
Bid request with specifications were sent
specifically to Twenty-Two (22) Firms that are
currently listed on the City's bid list. A public
advertisement was also published in the Roanoke
Times and Roanoke Tribune.
Bids were received after due and proper
advertisement and were publicly opened and read at
2:00 p.m. on June 30, 1995 in the Office of the
Manager of Supply Management.
The chemicals addressed in this report are
necessary for required water and sewage treatment,
for the period of one (1) year.
II. Current Situation is:
A. Bid tabulations for all bids received are attached.
Ail bids were evaluated in a consistent manner by
representatives of the following departments:
Utilities and Operations
Supply Management
Water Department
Water Pollution Control Plant
Water and Waste Water Treatment Chemicals
Page 2
Bid evaluation results are as follows:
Liquid Alum - The lowest bid, submitted by
Alchem, Inc., meets all specifications for the
cost of $.173474 per gal. for bulk delivery
loads and $.37783 for less than bulk loads.
Liquid Chlorine - The lowest bid, submitted by
Prillaman Chemical Corporation, meets all
specifications for the cost of $39.00 per cwt.
for 150 lb. cylinders and $17.00 per cwt for
2,000 lb. cylinders.
Sodium Silico Fluoride - The lowest bid,
submitted by Prillaman Chemical Corporation
meets all specifications for the cost of
$25.00 per cwt.
Aluminum Chloride - The lowest bid submitted
by Gulbrandsen Company, Inc. meets all
specifications for the cost of $.137 per gal.
Sulfur Dioxide - The lowest bid, submitted by
PB&S Chemical Company, Inc., meets all
specifications for the cost of $400.00 per
ton.
10.
Sodium Hydroxide The lowest bid, submitted
by PB&S Chemical Company, Inc. meets all
specifications for the cost of $1.1862 per
gal.
Hydroflusosilica Acid - The lowest bid,
submitted by, LCI/LTD meets all specifications
for the cost of $.6817 per gal.
Sodium Bi-Sulfite - The lowest bid, submitted
by Jones Chemicals, Inc., meets all
specifications for the cost of $1.09 per gal.
Zinc Orthophosphate The lowest bid,
submitted by Prillaman Chemical Corporation,
meets all specifications for the cost of $4.12
per gal.
Polymer~ 3ppm Praestol - The lowest bid,
submitted by George S. Coyne Chemical Company,
Inc. meets all specifications for the cost of
$4.08 per gal.
Water and Waste Water Treatment Chemicals
Page 3
11.
Polymer Cat Floc-TL - The lowest bid,
submitted by Southchem, Inc., meets all
specifications for the cost of $4.20 per gal.
12.
Filter Aid - The lowest bid, submitted by
Southchem, Inc. meets all specifications for
the cost of $7.99 per gal.
13.
Sodium Fluoride - The lowest bid, submitted by
Prillaman Chemical Corporation meets all
specifications for the cost of $.675 per lb.
III. Issues in order of importance are:
IV.
A. Need
B. Compliance with Specifications
C. Funding
Alternatives in order of Feasibility are:
Accept the lowest responsible bids for supplying
the City of Roanoke the annual requirements for
water and waste water treatment chemicals for a
period of one (1) year.
Liquid Alum The lowest bid, submitted by
Alchem, Inc., meets all specifications for the
cost of $.173474 per gal. for bulk delivery
loads and $.37783 for less than bulk loads.
Liquid Chlorine - The lowest bid, submitted by
Prillaman Chemical Corporation, meets all
specifications for the cost of $39.00 per cwt.
for 150 lb. cylinders and $17.00 per cwt for
2,000 lb. cylinders.
Sodium Silico Fluoride The lowest bid,
submitted by Prillaman Chemical Corporation
meets all specifications for the cost of
$25.00 per cwt.
Aluminum Chloride The lowest bid submitted
by Gulbrandsen Company, Inc. meets all
specifications for the cost of $.137 per gal.
Water and Waste Water Treatment Chemicals
Page 4
10.
11.
12.
13.
Sulfur Dioxide - The lowest bid, submitted by
PB&S Chemical Company, Inc., meets all
specifications for the cost of $400.00 per
ton.
Sodium Hydroxide - The lowest bid, submitted
by PB&S Chemical Company, Inc. meets all
specifications for the cost of $1.1862 per
gal.
Hydroflusosilica Acid The lowest bid,
submitted by, LCI/LTD meets all specifications
for the cost of $.6817 per gal.
Sodium Bi-Sulfite - The lowest bid, submitted
by Jones Chemicals, Inc., meets all
specifications for the cost of $1.09 per gal.
Zinc Orthophosphate - The lowest bid,
submitted by Prillaman Chemical Corporation,
meets all specifications for the cost of $4.12
per gal.
Polymer, 3ppm Praestol - The lowest bid,
submitted by George S. Coyne Chemical Company,
Inc., meets all specifications for the cost of
$4.08 per gal.
Polymer Cat Floc-TL - The lowest bid,
submitted by Southchem, Inc., meets all
specifications for the cost of $4.20 per gal.
Filter Aid The lowest bid, submitted by
Southchem, Inc. meets all specifications for
the cost of $7.99 per gal.
Sodium Fluoride - The lowest bid, submitted by
Prillaman Chemical Corporation meets all
specifications for the cost of $.675. per lb.
ae
Need of the requested chemicals will
provide for the appropriate treatment of
water and waste water.
Compliance with Specifications are met by
all vendors recommended by this
alternative.
Water and Waste Water Treatment Chemicals
Page 5
Funding is available in Water Department
and Water Pollution Control Department FY
'95-'96 Budgets.
B. Reject all Bids
1. Need for necessary water and waste water
treatment chemicals would not be accomplished.
Compliance with Specifications would not be a
factor in this alternative.
3. Fundinq budgeted for Water and Waste Water
Treatment Chemicals would not be expended.
Recommendation is to concur with Alternative "A" and
accept the lowest responsible bids for Water and Waste
Water Treatment Chemicals as follows and reject all other
Bids.
Liquid Alum The lowest bid, submitted by
Alchem, Inc., meets all specifications for the
cost of $.173474 per gal. for bulk delivery
loads and $.37783 for less than bulk loads.
Liquid Chlorine - The lowest bid, submitted by
Prillaman Chemical Corporation, meets all
specifications for the cost of $39.00 per cwt.
for 150 lb. cylinders and $17.00 per cwt for
2,000 lb. cylinders.
Sodium Silico Fluoride - The lowest bid,
submitted by Prillaman Chemical Corporation
meets all specifications for the cost of
$25.00 per cwt.
Aluminum Chloride - The lowest bid submitted
by Gulbrandsen Company, Inc. meets all
specifications for the cost of $.137 per gal.
Sulfur Dioxide - The lowest bid, submitted by
PB&S Chemical Company, Inc., meets all
specifications for the cost of $400.00 per
ton.
Sodium Hydroxide The lowest bid, submitted
by PB&S Chemical Company, Inc. meets all
specifications for the cost of $1.1862 per
gal.
Water and Waste Water Treatment Chemicals
Page 6
cc:
Hydroflusosilica Acid The lowest bid,
submitted by, LCI/LTD meets all specifications
for the cost of $.6817 per gal.
Sodium Bi-Sulfite - The lowest bid, submitted
by Jones Chemicals, Inc., meets all
specifications for the cost of $1.09 per gal.
Zinc Orthophosphate - The lowest bid,
submitted by Prillaman Chemical Corporation,
meets all specifications for the cost of $4.12
per gal.
10.
Polymer~ 3ppm Praestol - The lowest bid,
submitted by George S. Coyne Chemical Company,
Inc. meets all specifications for the cost of
$4.08 per gal.
11.
Polymer Cat Floc-TL - The lowest bid,
submitted by Southchem, Inc., meets all
specifications for the cost of $4.20 per gal.
12.
Filter Aid - The lowest bid, submitted by
Southchem, Inc. meets all specifications for
the cost of $7.99 per gal.
13.
Sodium Fluoride - The lowest bid, submitted by
Prillaman Chemical Corporation meets all
specifications for the cost of $.675 per lb.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
City Clerk
Director of Finance
Director of Utilities & Operations
Management & Budget
Manager, Water Department
Manager, Water Pollution Control Plant
Manager, Supply Management
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MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 2401 1-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #27-468
William K. Blanchet, President
Bio Gro Systems, Inc.
180 Admiral Cochrane Drive
Suite 305
Annapolis, Maryland 21401
Dear Mr. Blanchet:
I am enclosing copy of Ordinance No. 32632-082895 approving the City Manager's
issuance of Change Order No. 1 to the City's contract with Bio Gro, a division of
VVhealabrator Clean Water Systems, Inc., in connection with removal, transportation and
disposal of sludge from the Water Pollution Control Plant, in the amount of $260,340.00,
for a total contract amount, including Change Order No. 1, of $744,840.00. Ordinance No.
32632-082895 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, August 28, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 28th day of August, 1995.
No. 32632-082895.
AN ORDINANCE approving the City Manager's issuance of Change Order No. 1 to the
City's contract with Bio Gro, a division of Wheelabrator Clean Water Systems, Inc., in connection
with the removal, transportation, and disposal of sludge from the Water Pollution Control Plant; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized and empowered to
issue, for and on behalf of the City, upon form approved by the City Attorney, Change Order No. l
to the City's contract with Bio Gro, a division of Wheelabrator Clean Water Systems, Inc., in
connection with removal, transportation, and disposal of sludge from the Water Pollution Control
Plant, all as is more particularly set forth in the August 28, 1995 report of the City Manager to this
Council.
2. Such Change Order shall provide for the following changes in the work to be
performed:
ORIGINAL CONTRACT AMOUNT $484,500.00
CHANGE ORDER NO. 1:
Consumer Price Index increase raised the cost per dry ton to
$82.76 thus increasing our price by $2.01 per ton for 6000 tons 12,060.00
An additional 3000 tons will be hauled at $82.76 248,280.00
TOTAL OF CHANGE ORDER NO. 1 NOT TO EXCEED $260,340.00
CONTRACT AMOUNT INCLUDING CHANGE ORDER NO. 1 $744.840.00
ADDITIONAL TIME REQUIRED FOR CHANGE ORDER NONE
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
August 28, 1995
Council Report No. 95-181
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
CHANGE ORDER NO. 1
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED
SLUDGE FROM THE WATER POLLUTION CONTROL PLANT
1402 BENNINGTON STREET, S.E.
ROANOKE, VIRGINIA
Background on the subject in chronological order is as follows:
Bid for the slud.qe haulin.q contract with Bio Gro, a division of
Wheelabrator Clean Water Systems, Inc., for the September 1, 1994 to
AuClUSt 31, 1995 contract was approved by City Council on December
13, 1993. The project was bid early so that land for disposal of sludge
could be permitted.
Contract price for hauling per dry ton was set at $80.75 subject to being
increased by reference to the Consumer Price Index and at a minimum
of 6,000 dry tons, not to exceed 10,000 dry tons. The appropriation
was for the base contract. Additional sludge over the 6,000 dry tons
could be moved at the same unit price per ton and covered by change
order.
From December, 1993 to September, 1994 when the contract took
effect, the Consumer Price Index increase raised the cost per dry ton to
$82.76 according to bid or specification documents. This requires and
increase in the base contract amount of an additional amount of $12,060
for the 6,000 dry tons.
Contract permits increase of minimum quantity by approved changed
order.
Water Pollution Control Plant budqet, as approved, anticipates removal
of a total of 9,000 dry tons.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED SLUDGE
FROM THE WATER POLLUTION CONTROL PLANT
August 28, 1995
Page 2
II.
Current situation is as follows:
Anticipated quantity to be removed during the 1994-95 annual contract
is approximately 9,000 dry tons of sludqe. This will increase the
contract amount as follows:
6,000 Base Contract Tons x ($82.76 - $80.75)
3,000 Additional Tons x 882.76
Amount of Change Order (Not to Exceed)
12,060
248,280
$260,340
Ill.
Issues in order of importance are as follows:
A. Funding
B. Time
IV.
Alternatives in order of feasibility are as follows:
Approve Chanqe Order No. 1 to the contract with Bio Gro, a division of
Wheelabrator Clean Water Systems, Inc., to haul up to an additional
3,000 tons of dry sludge for an amount not to exceed $248,280 and the
payment of the additional sum of $12,060 for price increase per ton on
the original contract. Total of Change Order No. 1 would be $260,340.
1. Funding for the change is in the project account, number
003-056-3150-2010.
Time for the completion of the first year of a five year contract
would still be September, 1995.
B. Reiect the approval of Chanqe Order No. 1.
Funding would not be encumbered at this time except for the
$12,060. Additional hauling would occur next year at an
additional cost per dry ton. The July Consumer Price Index shows
an increase of 3% from the same time last year. Funding is
available and already approved in the Water Pollution Control Plant
budget.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
REMOVE, TRANSPORT, AND DISPOSE OF DIGESTED, LAGOONED SLUDGE
FROM THE WATER POLLUTION CONTROL PLANT
August 28, 1995
Page 3
2. Time of contract would remain the same.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Mana.qer to execute Chanqe Order No. 1 with Bio Gro,
a division of Wheelabrator Clean Water Systems, Inc., in the amount of
$260,340 and no additional time, with funding from the project account,
number 003-056-3150-2010.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
Attachments
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Manager, Water Pollution Control Plant
August 28, 1995
95-415
The Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: LEASE FINANCING FOR ENHANCED
9-1-1 EQUIPMENT
II.
_~lLC,_kgr. g_ug_d on the subject is:
Council approved a surcharge on all telephone lines in the City at a rate of
$.99 per telephone line, per month, to pay for needed modernization. This
rate will be effective on September 1, 1995.
B. Modernization needs include new 9-1-1 telephone equipment.
City Council approved the leasing of 9-1-1 Equipment from Bell Atlantic -
Virginia, Inc., on June 26, 1995.
Leasing Enhanced 9-1-1 equipmerlt requires up front payment of the entire
lease.
is:
Favorable interest rates are available for financing the lease from a third
party with Bell Atlantic assuming maintenance responsibilities.
Bell Atlantic will assign its rights under the lease to MLC Grou~) which will
finance the lease at an interest rate of 6.5%.
C. ~ of $528.370.08 is to be paid in monthly payments of ~.
Eeuioment currently used was installed in October 1987 and has been in
continuous use since that time. This equipment is in operation 24 hours per
day, 7 days per week, equating to over 400% utilization over normal office
equipment. The equipment is no longer supported by the manufacturer and
reliability is unacceptable in an emergency environment.
THE HONORABLE MAYOR AND CITY COUNCIL
PAGE 2
EauiDment is currently being leased and because the 9-1-1 tax was based
on funding a monthly lease payment, it does not allow for a one time up front
purchase of this essential 9-1-1 telephone equipment.
III. Issues in the order of importance are:
B. Timirlg
IV. r~ in the order of feasibility are:
Council authorize the City Manager to enter into an agreement with Bell
Atlantic to make payments at a rate of ~z,~.9_0_~, the monthly payment
amount approved by Council on June 26, 1995, for a period not to exceed
84 months for lease of Enhanced 9-1-1 equipment.
Funding is available in the Communications department account 001-
050-4130-2020. By financing $416.901.00 at 6.5% interest at a
monthly payment of.~. for not more than 84 months for a
maximum total payment of principal and interest of.~.
Timing is an issue under this alternative. Current Enhanced 9-1-1
equipment is in short supply and several Virginia municipalities are in
line. Equipment is available at this time for immediate installation if
financing is in place. Delay in financing will significantly delay
installation, possibly into FY 1996.
B. Council not authorize an agreemerlt with Bell Atlantic.
Eu.0_dJilg_,s_o._u~ is an issue with this alternative. The City would be
required to use FY 96 CMERP funds for the Enhanced 9-1-1
equipment, and delay other equipment purchases.
Timing is an issue with this alternative. Development of an alternative
funding source for the lease of Enhanced 9-1-1 equipment requires
more time and equipment may not be available because of the short
supply and heavy demand.
THE HONORABLE MAYOR AND CITY COUNCIL
PAGE 3
V=
CC:
Recommendation is that City Council concur with Alternative "A" and Authorize:
The City Manager to execute the necessary documents including a lease
agreement with Bell Atlantic - Virginia, Inc., which may provide for mutual
indemnification by the parties, as approved by the City Attorney for the
financing of Enhanced 9-1-1 Equipment, this agreement will provide for a
monthly payment of $6.290.12 for a period of not more than 84 months.
The City Attorney to issue opinions and certificates as to tax exempt status
of transactions.
W. Robert Herbert,
City Manager
City Clerk
City Attorney
Director of Finance
Director of Public Safety
Manager of Communications
Manager of Supply Management
Management and Budget
August 22, 1995
TO:
FROM:
SUBJECT:
Mary Parker, City Clerk
James D. Grisso, Director of Finance
Reserve Space on Council Agenda
Please reserve space on the August 28, 1995 Council Agenda for the
Monthly Financial Report for July, 1995.
JDG/pac
August28,1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
July Financial Report
This financial report covers the first month of the 1995-96 fiscal year. The following
narrative discusses revenue and expenditure trends to date.
Total General Fund revenues reflect a decrease of 45.99% or $864,000 over fiscal year
1995 for the month of July. As the narrative will explain, this is primarily due to the reversal of
accruals made for financial statement purposes at year-end 1995 that were not made at year-end
1994. Variances in specific categories of revenue are as follows:
General Property Taxes are $78,000 or 34.98% above those of FY95 due to an increase in personal
property tax assessments accrued in July. These assessments have improved due to auditing of the
Division of Motor Vehicles records and the placement of a tax collection station at the DMV office.
Other Local Taxes are up 6.57% due to increased transient room and prepared food and beverage
taxes. These taxes have been aided by the opening of the Hotel Roanoke and Conference Center and
are indicative of an improved economy over that of FY95.
Permits, Fees and Licenses are down 22.12% or $13,000. This is due to decreased inspection fee
revenue for electric, plumbing, heating, and elevators.
Revenue from the Use of Money and Property has increased (;24,000 or 59.92% due primarily to
slightly higher interest rates than a one year ago. As explained in the expenditures section, transfers
to the Debt Service Fund were also made at a more advanced rate last year, creating a lower average
daily General Fund cash balance on which interest was earned.
Grants-in-Aid Commonwealth has been affected by the use of accrual accounting. The negative
balance in FY95-96 is due to the reversal of a Jail Block Grant accrual made at June 30, 1995.
Also, in July, 1994, a quarterly grant payment was received, but in FY96 one was not received until
August.
Charges for Services have increased 83,000 or 56.99%. This has been caused by increased
Emergency Medical Services, Bulk Garbage, and Weed Cutting revenues due to the use of the accrual
basis of accounting via the City-Wide Billing System.
Miscellaneous Revenue is up 247.9% but only about $1,500. This revenue is from miscellaneous
collections such as damages to City property and bad check fees.
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
JULY 3'1, 1995
Balance July 1,1995
Ordinance
Number Department
CMT014 Real Estate Valuation
Purpose
Painting
$366,941
(1,067)
Balance July 31,199S
$366,874
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Se~ces
Miscellaneous Revenue
Internal Se~ces
Total
Year to Date for the Period
July l-July 31 July l-July 31
1994-95 1996-96
Current Fiscal Year
Percent of
Revised Revenue
Percentage Revenue Estinmta
of Change Estimates Received
$222,090 $299,768
681,177 725,918
59,822 46,588
62,245 67,337
39,872 63,765
580,633 ~00,94~
146,531 230,034
620 2,157
84,546 79,451
34.98 % $59,967,900 0.50°`6
6.57 % 46,139,938 1.57%
(22.12) % 722,000 6.45°`6
8.18 % 799,700 8.42%
59.92 0`6 1,133,785 5.62°`6
(186.28) % 32,401,204 N/A
0.00 % 23,793 0.00%
56.99 % 3,087,523 7.45%
247.90 % 343,599 0.63%
(6.03) % 1,904,805 4.17%
$1~877,836 $1,014,071
(45.99) % $146,524,247 0.69%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Percent of
Julyl-July31 July1-July31 Percentage Unencumbered Revised Budget
Exuenditurcs 1994-96 1996-96 of Ghange Balance Appropriations Obligated
General Government $919,091 $1,046,511 13.86 % $9,060,670 $10,107,181 10.35%
J udicial Administraf~on 329,269 367,661 11.66 % 3,677,772 4,045,433 9.09%
Public Safety 2,371,152 2,642,759 11.45 0`6 33,141,398 35,784,157 7.39%
Public Works 1,900,110 2,431,004 27.94 0`6 19,942,675 22,373,679 10.87%
Health and Walfare 984,198 900,283 (8.53)% 18,080,128 18,980,411 4.74%
Parks, Recrea~on and
Cultural 564,644 647,321 14.64 % 4,342,551 4,989,872 12.97%
Community Development 125,257 124,862 (0.32) % 1,224,354 1,349,216 9.25°,6
Transfer to Debt Service
Fund 4,897,772 1,317,733 (73.10)°`6 7,023,067 8,340,800 15.80%
Transfer to School Fund 2,891,508 3,067,979 6.10 % 33,747,765 36,815,744 8.33°`6
Nondepartmental 178,913 150,416 (15.93)°`6 5,202,958 5,353,374 2.81%
Total $15,161,914 $12,696,629 (16.26)% $136,443,33_8_ $148,139,867 8~7%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-,Nd Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July l-July 31 July l-July 31 Percentage Revenue Estimate
1994-95 1996-96 of Change Estimates Received
$36,685 $780 (97.87) % $7,843,336 0.01%
2,162,976 2,200,547 1.74 0`6 28,009,875 7.86%
(99,387) (96,129) 3.28 °h 2,368,034 N/A
(40,889) 39,550 (196.73)% 2,620,887 1.51%
2,917,170 3,067,979 5.17 °,6 36,815,744 8.33°`6
9,533 33,794 254.49 % 1,458,817 N/A
$4,986,088 $5,246,521 5.22 % $79,116,693 6.63%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July 1-July 31 July 1-July 31
Exoenditures 1994-95 1998-96
Instruction $1,802,263 $3,166,629
General Support 183,685 231,357
Transportation 79,934 179,249
Opera, on and
Maintenance of Plant 1,856,531 619,249
Food Se~ces 143,994 89,108
Facilities 496,665 938,256
Other Uses of Funds 344,159 912,962
Special Purpose Grants 956,744 1,458,817
Total $5,863,97~6 $7,695,627
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
75.70 % $55,949,509 $59,116,138 5.36%
25.95 °h 2,874,563 3,105,920 7.45%
124.25 % 2,865,353 3,044,602 5.89Oh
(66.64) % 8,299,744 8,918,993 6.94%
(38.12) % 3,255,755 3,344,863 2.66Oh
88.91% 938,256 100.00o`6
165.27 % 427,430 1,340,392 68.11oh
52.48 % 1,458,817 N/A
29.63 %
$73,672,364
$81,267,981 9.35%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JULY 31, 1995
Budget
General Government $31,913,164
Judicial Administra~on 37,610
Public Safety 9,166,584
Education 12,960,650
Recreation 230,266
Streets and Bridges 10,453,598
Sanitation Projects 3,992,840
Traffic Engineering & Communications 1,393,300
Other Infrastructure Projects 7,406,226
Capital Improvement Reserve (1,870,275)
Total
Expenditures Unexpended Outstanding Unencumbered
To Date Ba~nce Encumbrances Ba~nce
$29,232,21~ $2,680,950- $612,181 $2,068,769~
34,572 3,038 2,967 71
5,027,519 4,139,065 3,821,337 317,728
9,181,325 3,779,325 3,676,386 102,939
47,498 182,768 175,903 6,865
6,988,880 3,464,718 1,641,478 1,823,240
3,824,896 167,944 114,913 53,031
1,193,517 199,783 25,128 174,655
4,404,679 3,001,547 832,232 2,169,315
(1,870,275) (1,870,275)
$75,683,963 $69,935,t00 $16,748,863 $10,902,525 $4,846,338
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1995
Operating Revenue
Commercial Sales
Domestic Sales
Indus~al Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue
Interest on Investments
Rent
Miscellaneous Revenue
Total Nonoperating Revenue
Net Income
1995
$276,279
244,884
22,393
2,548
130,919
18,525
695,548
107,031
277,205
78,231
462,467
233,081
10,305
175
6,815
17,295
$250,376
1994
$292,587
247,749
24,474
1,673
108,560
28,515
703,558
89,298
202,652
67,434
359,384
344,174
11,541
175
1,362
13,078
$357,252
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 1 MONTH ENDING JULY 31, 1995
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous Revenue
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1995
$555,528
85,150
17,036
90,258
5,813
4,116
5,177
763,078
126,269
327,176
77,955
531,400
231,678
16,933
4,515
21,448
$253~126
1994
$474,291
67,502
18,750
45,807
6,451
913
5,735
619,449
120,284
254,940
80,840
456,064
163,385
5,129
2,802
(937)
6,994
$170,379
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1995
Operating Revenue
Rentals
Event Expenses
Adve~sing
Admissions Tax
Commissions
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from Other Funds
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Loss
1995
$22,969
2,884
255
12,395
10,795
49,298
73,582
140,797
31,930
246,309
(197,011)
114,896
1,323
256
116,475
($80,536)
1994
$6,311
2,696
355
5,878
12,161
27,401
68,255
58,389
27,511
154,155
(126,754)
1,341
1,341
($125,413~
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1995
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operatng Expenses
Depreciaton
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Loss
1995
$20,102
26,612
14,504
35,177
17,879
9,743
124,017
65,375
43,376
108,751
15,266
1,537
682
(100,000)
(56,396)
(154,177)
($138,911)
1994
$18,967
20,295
13,468
35,209
10,640
8,869
107,448
49,097
43,612
92,709
14,739
614
24O
(100,000)
(35,275)
(134,421)
($119,68~
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, '1995
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Interest on Investments
Total Nonoperating Revenue
Net Loss
1998
$711
13,674
103,900
118,285
103,937
37,753
1,969
143,659
(25,374)
706
706
($24,668)
1994
$17,518
19,233
61,414
98,165
90,389
30,843
3,003
124,235
(26,070~)
758
758
($25,312)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1995
1995 1994
CONFERENCE
COMMISSION CENTER TOTAL
Operating Revenue
Commission
Conference Center
49,011 49,011
Total Operating Revenue
49,011 49,011
Operating Expenses
Commission (18,872) (2) (18,872)
Conference Center 103,149 103,149
Depredation Expense 37,006 37,006
37,646
Total Operating Expenses
18,134 103,149 121,283 37,646
(18,134) (54,138) (72,272) (37,646)
Operating Income (Loss)
Nonoperating Revenue (Expenses)
City Subsidy
Virginia Tech Subsidy
Proceeds from Brick Sales
Interest on Investments
Conference Center
150 150
955 955
(1,077) (1,077)
276,500
8,250
Total Nonoperating Revenue
{Expenses)
1,105 ( 1,077) 28 284,750
Net Income (Loss)
($17,029) ($55,215) ($72,244) $247,104
Notes to Financial Statement:
The column entitled "Commission" represents Commission activity in the City's financial records.
The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management
(1) Conference Center opened in April,1995.
(2) Reversing entry from FY 6130195.
(3) City contribution was recorded in September, 1994.
(1)
(3)
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 1995
Operating Revenue
Charges for Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenue (Expenses)
Interest Revenue
Transfer to Civic Center
Total Nonoperafing Revenue
(Expenses)
Net Income (Loss)
c~y
Information Materials Management Utility Line
Systems Control Services Services
TOTALS
Fleet
Management 1996 1994
$121,687 $542,249 $681,612
121,687 542,249 681,612
$181,531 $12,384 $29,647 $197,000
181,531 12,384 29,647 197,000
101,027 7,287 3,948 161,255
20,640 1,874 22,277 39,485
26,783 152 3,533 14,377
148,450 9,313 29,758 215,117
33,081 3,071 (111~ (18,11~
796 481 771 4,532
(114,89~
796 (114,415) 771 4,532
$33,877 ($111,344) $660 ($13,685)
88,828 362,345 368,692
57,471 141,747 159,330
90,967 135,812 123,708
237,266 639,904 651,730
(115,579) ~7,65~ 29,88~'
4,703 11,283 10,700
(114,89~
4,703 (103,613~ 10,700
($110,876) ($201,268) $40,582
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 1995
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31, 1995.
NERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTIL TY MNE SERVICES
FLEET MANAGEMENT
PAYROLL
PENS ON
SCHOOL FUND
FDETC
GRANT
TOTAL
$6,825,813.02 $8,600,487.79 $7,149,759.89 $8,276,540.92 $10,073,978.20
7,153,233.15 255,060.74 338,046.96 7,070.246.93 13,767,815.05
19,953,346.60 1,668,199.39 1,136,746.48 20,484,799.51 18,645,444.10
395,174.96 49,557.71 158,034.89 286,697.78 581,360.38
398,894.97 124,809.40 173,941.05 34~ 763.32 196,170.33
6,822,222.64 1,853,827.74 764,523.22 7,911,527.16 20.004,124.18
167,479.25 119,073.17 116,171.47 170,380.95 260,597.52
872,253.05 1,697.52 523,911.61 350,038.96 9,476,847.73
6,687,842.93 1,405,908.08 848,017.35 7,245,7~.66 5,857,168.00
359,023.57 11,431.83 192,423.03 178,032.37 1,348,606.43
125,723.61 125,295.80 32,677.34 218,342.07 259,147.80
205,040.62 28,705.94 12,332.48 221,414.08 199,615.89
1,206,049.91 239,799.05 83,213.77 1,362,635.t9 1,363,686.20
1,241,479.42 207,395.85 77,135.05 1,371,740.22 906,909.78
8,797,136.36 2,878,826.73 9,020,854.84 2,655.108.25 (2,040,242.05
319,776.08 502,833.95 33,551.93 789,058.10 848,977.39
7,461,885.41 3,436,453.43 2,712,823.51 8,t85,515.33 7,203,052.86
206,038.09 211,097.04 234,651.77 162,483.36 181,183.15
256,407.39 301,747.73 104,098.95 454.056.17 758,502.27
$69,454,821.03 $22,022,208.89 $23,712,915.59 $67,764,114.33 $89,892,945.21
CERTFCATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JULY 31,1995.
THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASHIN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERClAL PAPER
REPURCHASEAGREEMENTS
U.S. TREASURY NOTES
VIRGINIA AIM PROGRAM(U.S. SECURITIES)
TOTAL
DATE: AUGUST 16, 1995
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE MONTH ENDING JULY 31, 1995
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortiza~on
To~lRevenue
1995
$43,016
(1,033,871) (1)
325,753
27,257
($637,845)
1994
$289,249
(790,782) (2)
29,640
15,854
($456,039)
Exnenses
Pension Payments
Fees for Professional Services
Bond Premium Amo~zatJon
Adminis~ative Expense
To~lExpenses
NetLoss
,$840,480
(161,100) (1)
20,757
3,108
703,245
($1,341,090)
$603,843
(162,816) (2)
49,947
1,575
492,549
(1) Reversal of accruals made at June 30, 1995.
(2) Reversal of accruals made at June 30, 1994.
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JULY 31, 1995
Assets
Cash
Investments:
(market value: 1995 $188,867,250
1994 $162,588,092)
Due from Other Funds
Other Assets
Total Assets
1995
$545,396
157,861,454
3,466
18,000
$158,428,316
1994
$548,827
144,095,594
18,000
$144,962,421
Liabilities and Fund Balance
IJabilifies:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Loss - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$841,203
841,203
158,928,203
(1,341,090)
157,587,113
$158,4287316
$793,579
793,579
145,117,430
(948,588)
144,168,842
$144,962,421
14
August 28, 1995
Report No. 95-337
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Surplus City-owned Property
Official Tax No. 2071420
The attached staff report was considered by the Water
Resources Committee at its regular meeting on August 14, 1995.
The Committee recommends that Council authorize the advertisement
of Lot 20, Block 2, Map of Meadow Land, Official Tax No. 2071420,
for sale at a minimum price of $6,500.00 to the general public,
in accordance with conditions stated in the attached report.
Respectfully submitted,
Eli~beth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
D. D. Roupe, Manager, Office of Supply Management
Diane S. Akers, Budget Administrator
Report No. 95-337
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
August14,1995
TO:
FROM:
Members, Water Resources Committee
~t I~./~i~er,'~Dire,to~ies and Operations thru
W. Robert Herbe~L~lJ~anager
SUBJECT: Surplus City-owned Property
Official Tax No. 2071420
Background in chronological order is as follows:
Parcel is located at the northwest corner of Liberty Road and Hillcrest
Avenue, N. W.
Bo
Parcel was acquired by the City in 1955. It is in a residential area
(RM-1), and is approximately 50' X 140'.
C. Assessment of the lot of $6,500.00 has been made by the Office of
Real Estate Valuation.
I1.
Current Situation is as follows:
A. Parcel is no longer needed by the City and may be sold as surplus
property.
City Policy requires surplus property to be advertised and sold to the
highest bidder if that property can be used to construct a separate
taxable structure.
Members, Water Resources Committee
Surplus City-owned Property
August 14, 1995
Page 2
III.
Issues in order of importance are:
A. Need
B. Timing
C. Cost to City
D. Income to City
IV.
Alternatives in order of feasibility are:
A. Committee recommends that City Council authorize the advertisement
of Lot 20, Block 2, Map of Meadow Land, Official Tax No. 2071420,
for sale to the general public:
1. Need. to return useable property to tax rolls is met.
2. Timinq to accomplish action as quickly as possible is met.
3. Cost to City is the price of newspaper advertisement, estimated
to be $200.00.
4. Income to City is the sale price of lot and future tax revenue.
Minimum sale price to be stated at $6,500.00
B. Committee does not recommend that City Council authorize the
advertisement of Lot 20, Block 2, Map of Meadow Land, Official Tax
No. 2071420, for sale to the general public:
1. Need to return useable property to tax rolls is not met.
2. Timing to accomplish action as quickly as possible is not met.
3. Cost to City is continuing loss of tax revenue.
4. Income to City is zero.
Members, Water Resources Committee
Surplus City-owned Property
August 14, 1995
Page 3
Committee's Recommendation is that City Council authorize the
advertisement of Lot 20, Block 2, Map of Meadow Land, Official Tax No.
2071420, for sale at a minimum price of $6,500.00 to the general public
in accordance with Alternative "A".
WRH/KBK/SEF/
Attachments
CC;
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Manager, Office of Supply Management
Budget Administrator
MEADOW$
VENUE
I
53 PS1
P.P.
$"1' R E ET
?
~8
MARY F. PARKER, CMC/AAE
City' Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
September 1, 1995
File #181-472
George H. Jennings, III,
General Manager
George H. Jennings, Jr., Inc.
t/a Time and Parking Controls
P. O. Box 22063
Greensboro, North Carolina 27420-2063
Dear Mr. Jennings:
I am enclosing copy of Resolution No. 32635-082895 accepting the bid of George H.
Jennings, Jr., Inc., t/a Time & Parking Controls, to replace revenue equipment in the
Municipal Parking Garage, including Additive Bid Item No. 1, in the total amount of
$38,165.00, upon certain terms and conditions; authorizing the proper City officials to
execute the requisite contract for such work; and rejecting all other bids made to the City
for the work. Resolution No. 32635-082895 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 28, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN TH]~COU-NCI]LOFTHECITY OF ROA-NOKE, VIRGIiNTIA~
The 28th day of August, 1995.
No. 32635-082895.
A RESOLUTION accepting the bid of Geo. H. Jennings, Jr., Inc., t/a Time & Parking
Controls, to replace the revenue equipment in the Municipal Parking Garage, including Additive Bid
Item No. I, in the total amount of $38,165.00 upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid of Geo. H. Jennings, Jr., Inc., t/a Time & Parking Controls, to replace the
revenue equipment in the Municipal Parking Garage, including Additive Bid Item No. I, in the total
amount of $38,165.00 as is more particularly set forth in the August 28, 1995, report of the City
Manager to this Council, such bid being in full compliance with the City's plans and specifications
made the~or and as provided in the contract documents offered said bidder, which bid is on file in
the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract
with the successful bidder, based on its proposal made therefor and the City's specifications made
therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid services are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 28th day of August, 1995.
No. 32634-082895.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Materials Control and Transportation Fund Appropriations,
and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Materials Control and
Transportation Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Materlals Control Fun4
A ro riations
Operating $
Materials Control (1) .............................
Retained Earnings
Retained Earnings - Unrestricted (2) .............. $
Transportation FUDd
A ro riations
Capital Outlay $
Municipal Garage - Revenue Equipment (3) ..........
Revenue
Non-Operating $
Other (4) .........................................
305,692
305,692
588,161
304,373
43,165
920,830
920,830
1) Transfer to
Transportation
Fund (014_056_3613_9507)
2) Retained
Earnings -
Unrestricted
3) Appropriated
from General
Revenue
4) Transfer
from
Materials
Control Fund
(014-3336)
(007-056-8701-9003)
$ 43,165
(43,165)
$ 43,165
(007-020-1234-1120) 43,165
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 28, 1995
Council Report No. 95-164
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
121 CHURCH AVENUE, S.W.
ROANOKE, VIRGINIA
I concur with the Bid Committee recommendation relative to the above project
and recommend it to you for appropriate action.
Respectfully submitted,
City Manager
CMA/kh
Attachment:
Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Supply Management
Commissioner of Revenue
August 28, 1995
Council Report No. 95-164
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
121 CHURCH AVENUE, S.W.
ROANOKE, VIRGINIA
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
CMA/kh
Attachment:
CC:
Respectfully submitted~ ,
White,_S~.,-Chairr~an
/~t~n H. Parrott
Kit B. K~ser
William F. Clark
Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Supply Management
Commissioner of Revenue
August 28, 1995
Council Report No. 95-164
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
121 CHURCH AVENUE, S.W.
ROANOKE, VIRGINIA
Backqround on the subject in chronological order is as follows:
Construction on the Municipal Parkinq Garage was completed circ,
1976. Garage accommodates 827 vehicles, of which approximately 725
are monthly parkers.
Bo
Reven~, which consists of barrier gates, ticket spitters, and
magnetic-type card readers, is essentially oriqinal and has never been
replaced.
Experience has shown a substantial number of incidents where peoph,
have taken advantaqe through various schemes to bypass the
technologically outdated equipment and thus reduce the revenue
generated for garage operations.
In addition, vandalism and equipment aqe necessitate more frequenl
repairs, and replacement parts are not as readily available.
II.
Current situation is as follows:
City Engineer's Office prepared contract documentc to remove existing
ticket spitters, card readers and barrier gates, and to replace such with
new revenue control equipment including electronic ticket dispensers,
card readers, barrier gates, and a fee computer system.
Invitation to Bid for revenue equipment was advertised in the Roanoke
Times & World News and Roanoke Tribune on or about June 2, 1995.
A non-mandatory prebid conference was held on June 13, 1995. (Note:
Three firms were represented at the prebid meeting. One of these three
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
CITY OF ROANOKE
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
August 28, 1995
Page 2
firms submitted a "no-bid" acknowledging that it was unable to submit
a bid for the work at this time; the other company was nonresponsive.)
One bid was publicly opened and read aloud before the Manager of
Supply Management on June 20, 1995, with Geo. H. Jennings, Jr., Inc.,
trading as Time & Parking Controls, of Greensboro, North Carolina
submitting that bid in the amount of $38,165 with thirty (30)
consecutive calendar days indicated as the time to achieve substantial
completion. Additive Bid Item No. 1 is included in the amount quoted.
The work required under the base bid for the equipment packaqe include,,;
the replacement of existing barrier gates, card readers, and replacement
ticket spitters at the entrance to the garage, and the installation of new
barrier gates and card readers at each exit. Additive Bid Item No. 1
provides a computerized revenue handlinq system including computer
keyboard display terminal, printer, fee indicator, and related accessories.
Ill.
Issues
A.
B,
C,
D.
in order of importance are as follows:
Revenue collections from garage.
Compliance of bidders with the requirements of the contract documents.
Total amount of the Iow bid.
Funding for the project.
IV.
Alternatives in order of feasibility are as follows:
Award a contract for revenue equipment to Geo. H. Jennings, Jr., Inc.,
trading as Time & Parking Controls, in accordance with the contract
documents prepared for the work.
Revenue collections will increase as a result of implementing this
project.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
CITY OF ROANOKE
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
August 28, 1995
Page 3
Com~ of bidders with the requirements of the contract
documents will be satisfied.
Total amount of the Iow bid and additive bid item is slightly higher
than amount budgeted.
Fundinq for project was identified in the Materials Control Retained
Earnings account.
Time of completion to replace revenue equipment is thirty (30)
consecutive calendar days, which is acceptable.
and do not award a contract at this time.
Revenue collection__s would continue at a deficient level which
would probably necessitate procurement of funds from another
source to cover shortfall.
Compliance of the bidders with the requirements of the contract
documents would not be an issue.
Total amount to execute this work will probably increase if rebid
at a later date.
4. Funding would not be encumbered at this time.
5. Time of completion would be extended if project is delayed.
Recomme__Qndation is as follows:
City Council concur with Alternative "A" and take the following actions:
Authorize the City Manaqer to enter into a contractual aqreemer~[, in a
form acceptable to the City Attorney, with Geo. H. Jennings, Jr., Inc.,
trading as Time & Parking Controls, in the amount of $38,165 and thirty
(30) consecutive calendar days to replace the revenue equipment in the
Municipal Parking Garage, including Additive Bid Item No. 1, in
accordance with the contract documents.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
CITY OF ROANOKE
REVENUE EQUIPMENT, MUNICIPAL PARKING GARAGE
August 28, 1995
Page 4
Authorize the Director of Finance to appropriate funding from Materials
Control Retained Earnings to be transferred into a new Transportation
Fund account established for this work. The breakdown below provides
for a contract contingency of approximately six and one-half percent
(6~ %), $250 in advertising expenses already incurred, and for services
provided by the Office of City Engineer.
Contract Amount
Contingency
Advertising
City Engineer's Services
Total
$38,165
2,500
25O
2,250
$43,165
WRH/CMA/kh
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Supply Management
Commissioner of Revenue
0
0
0
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th da3 of August, 1995.
No. 32636-082895.
VIRGINIA,
A RESOLUTION providing that the regular meeting of City
Council scheduled to be held at 3:00 p.m. and 7:00 p.m., on Monday,
October 9, 1995, shall be held at 3:00 p.m. and 7:00 p.m. on
October 16, 1995.
BE
1. Due to
scheduled to be
Beach, Virginia,
IT RESOLVED by the Council of the City of Roanoke that:
the Virginia Municipal League Annual Conference
held on October 8 through 10, 1995, in Virginia
which a majority of the members of City Council
desire to attend, the meeting of City Council regularly scheduled
to be held at 3:00 p.m. and 7:00 p.m. on Monday, October 9, 1995,
is hereby rescheduled to be held on October 16, 1995, at 3:00 p.m.
and 7:00 p.m., such meeting to be in the Council Chambers of the
Municipal Building, 215 Church Avenue, S.W.
2. The City Clerk is hereby authorized to take whatever
steps are deemed necessary to notify the public of the rescheduling
of such meeting.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 32637-082895 designating the Honorable David A.
Bowers, Mayor, as Voting Delegate and the Honorable Elizabeth T. Bowles, Council
Member, as Alternate Voting Delegate for the Annual Business Session of the Virginia
Municipal League to be held in Virginia Beach, Virginia, on October 10, 1995; and
designating W. Robert Herbert, City Manager, as Staff Assistant for any meetings of the
Urban Section of the League. Resolution No. 32637-082895 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, August 28, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 28th day of August, 1995.
No. 32637-082895.
VIRGINIA,
A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session of the Virginia
Municipal League and designating a Staff Assistant for any meetings
of the Urban Section of the League.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. For the Annual Business Session of the Virginia Municipal
League to be held in Virginia Beach, Virginia, on October 10, 1995,
the Honorable David A. Bowers, Mayor, is hereby designated Voting
Delegate, and the Honorable Elizabeth T. Bowles is hereby
designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia
Municipal League to be held in conjunction with the League's 1995
Annual Conference, W. Robert Herbert, City Manager, shall be
designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any
forms required by the Virginia Municipal League for designation of
Voting Delegate, Alternate Voting Delegate and Staff Assistant and
to forward such forms to the League.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 5, 1995
File #27-57-66-165-183-252-458-488
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, August 28,
1995, Council Member McCadden referred to your report under date of August 28, 1995,
addressing long term needs in the Summit Hills section of the City. He called attention to
the need to address short term improvements in which it was noted that he, along with the
Director of Public Works, would visit the Summit Hills area to discuss short term solutions,
with a follow-up report to Council at a later date.
Also, Council Member White requested that the Roanoke Neighborhood Partnership
contact Summit Hills neighborhood leaders to determine their interest in forming a
neighborhood association.
MFP:sm
pc;
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Ms. Robin Murphy-Kelso, 4~.~.9 Summit Hills Drive, N. W., Roanoke, Virginia 24017
William F. Clark, Director, Public Works
John R. Marlles, Chief, Planning and Community Development
Mariam K. Alam, Neighborhood Partnership Coordinator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
September 1, 1995
File #79-106
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from the Commissioner of the Revenue
recommending that the City decal be given to taxpayers upon payment of their personal
property tax bill, in lieu of adjusting the tax rate for personal property, which
communication was before the Council of the City of Roanoke at a regular meeting held
on Monday, August 28, 1995.
On motion, duly seconded and unanimously adopted, the matter was referred to 1996-97
budget study.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
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James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Marsha C. Fielder, Commissioner of the Revenue
MARSHA COMPTON FIELDER
Commissioner of [he Revenue
CITY OF ROANOKE
COMMISSIONER OF THE REVENUE
215 Church Avenue, S.W., Room 251
Roanoke, Virginia 24011
Telephone: (703) 981-2521
Fax: (703) 224-3115
August 22, 1995
The Honorable Mayor Bowers and
Members of the City Council
215 Church Avenue SW
Roanoke, VA 24011
Dear Members of the Council:
The increase in good customer service has definitely given the City something to be
excited about! Everyone is looking for ways to better serve the public. To extend better service to
the citizens of the City of Roanoke, I would llke to recommend a change for 1996.
With increased revenues and the thoughts presented in the State of the City Address, I
would recommend giving the vehicle decal to taxpayers upon payment of the Personal Property
tax bill, instead of adjusting the tax rate for Personal Property. Since the decal is a tool used for
enforcement of Personal Property tax, offering the decal at no additional cost would actually
benefit the City by promoting goodwill. Let us be the first locality in Southwest Virginia to offer
this. It would be an advantage to both the taxpayers and the City of Roanoke.
I look forward to your thoughts and ideas on this matter. I know you share in my goal to
provide the best customer serv/ce to the citizens of the City of Roanoke.
Sincerely,
Marsha Compton Fielder
Commissioner of the Revenue