HomeMy WebLinkAboutCouncil Actions 10-20-95 StPlanMARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
R~anoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 12, 1995
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This will confirm the following appointments with Dr. Robert Matson on Thursday,
October 19. If you will recall, Dr. Matson indicated that he would like to meet individually
with the Members of Council prior to the Council's workshop which is scheduled for Friday
and Saturday, October 20 and 21, at The Hotel Roanoke Conference Center.
Mayor Bowers - 9:15 - 10:15 a.m., Mayor's Office
Council Member Pan'off - 11:00 - 11:45 a.m., Council's Lounge, fourth floor
Municipal Building
Council Member White - 1:15 - 2:00 p.m., Mr. White's Office, 902 Lafayette
Boulevard, N. W.
Council Member Bowles - 2:15 - 2:55 p.m., Mrs. Bowles' residence, 3637
Grandview Avenue, N. W.
Council Member Wyatt - 3:00 - 3:45 p.m., Ms. Wyatt's residence, 2543
Round Top Road, N. W.
*Thi~ Honorable Mayor and Members
of the Roanoke City Council
October 12, 1995
Page 2
If you have any questions, please do not hesitate to cell me.
With kindest personal regards, I am
Sincerely,
MFP:sm
workshop
Enc.
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Mary F. Parker, CMC/AAE
City Clerk
Dr. Robert Matson, Professor and Director, Leadership Development, Center for
Public Service, University of Virginia, 918 Emmet North, Suite 300, Charlottesville,
Virginia 22903
W. Robert Herbert, City Manager
James D. Ritchie, Sr., Assistant City Manager
ROANOKE CITY COUNCIL ................ STRATEGIC PLANNING WORKSHOP
October 20 - 21, 1995
The Council of the City of Roanoke held a Strategic Planning Workshop on
Friday and Saturday, October 20 and 21, 1995, in the Mill Mountain Room at The
Hotel Roanoke & Conference Center, with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John H. Parrott, William
White, Sr. (arrived at 9:10 a.m.), Linda F. Wyatt and Mayor David A. Bowers ........ 5.
ABSENT: Council Members John S. Edwards and Delvis O. McCadden----2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
OTHERS PRESENT: Glenn D. Radcliffe, Director of Human Development;
Kit B. Kiser, Director of Utilities and Operations; George C. Snead, Jr., Director of
Public Safety; and William F. Clark, Director of Public Works.
The facilitator for the session was Dr. Robert E. Matson, Professor and
Director for Leadership Development, University of Virginia.
The invocation was delivered by Council Member Bowles.
Dr. Matson opened the workshop by offering each participant the opportunity
to give his or her perception of what they remembered about the workshop which
was held on January 5 - 7, 1995, in Charlottesville, Virginia, at the Federal Executive
Institute.
At this point, 9:10 a.m., Mr. White entered the meeting.
Dr. Matson devoted the remainder of the morning session to reviewing the
MyerslBriggs personality indicators and gave each participant an opportunity to tell
something about himself or herself.
At 12:15 p.m., the workshop was declared in recess for lunch.
At 1:30 p.m., the workshop reconvened in the Mill Mountain Room at The Hotel
Roanoke & Conference Center, with all persons listed on page one in attendance.
1
Dr. Matson reviewed the City staff leadership statement which was prepared
by City administrative staff, and advised that the purpose of Council's workshop is
to develop its own leadership statement. He reviewed the four organizational
management styles, viz: (1) exploltative/autocratic, (2) benevolent/autocratic, (3)
consultative, and (4) participative; and briefly talked about the City's "to be" vision
versus its "to do" mission, as well as how the City should go about establishing its
vision and values. He explained that leadership action is:
(1) leader initiated,
(:2) shared and supported,
(3) comprehensive and detailed,
(4) positive and inspiring,
(5) a future state, and
(6) people find their roles in it.
He advised that an internal vision speaks to all employees about their common
purpose and belief system.
Dr. Matson reviewed the draft vision statement of the City of Lynchburg.
At 4:15 p.m., the workshop was declared in recess until 8:30 a.m., on Saturday,
October 21, 1995.
At 8:30 a.m., on Saturday, October 21, 1998, the workshop reconvened in the
Mill Mountain Room at The Hotel Roanoke & Conference Center, with Mayor David A.
Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John H. Parrott, William
White, Sr., Linda F. Wyatt and Mayor David A. Bowers.
ABSENT: Council Members John S. Edwards and Delvis O. McCadden.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie,
Sr., Assistant City Manager; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
OTHERS PRESENT: Glenn D. Radcliffe, Director of Human Development;
George C. Snead, Jr., Director of Public Safety; and William F. Clark, Director of
Public Works.
The workshop was opened with a prayer by Council Member Bowles.
2
Dr. Matson requested that workshop participants work in small groups and list
those things that they like about Roanoke; whereupon, the following list was
compiled based on the findings of the three groups:
1. Stable neighborhoods
2, Workforce
3, Quality of schools
4. Quality of life
Diverse economy
6. Honest local government
7. "Big", but not too "Big"
8. Transportation -- air, trucking, highways, mass transit
9. Diverse population, including "age diversity", 2S-plus
nationalities
10. Little bit of everything
11, Public facilities
12, Attractive surroundings
13. Community relations
14. Strengthening relationship with Virginia Tech
14. Personal scale (community on a personal level)
16. Quality workforce
17, Infrastructure in good condition
18. Environmental quality (water/air)
19. At-large election system
20. Relatively Iow crime rate
21. People feel safe
22. Financially stable local government "AA" bond
rating
23. Hotel Roanoke
24. Public/Private partnership
25. Cultural facilities
26. Recreation opportunities (Explore, Parkway,
National Forests, etc.)
27. Recognized as a good place to raise a family
28. Community volunteers
29. Health care facilities
30. Strong churches, inner-city
31. Major retail center (15th in nation on a per capita
basis)
32. Workforce work ethic
33. "Star"/Mill Mountain
34. Great City Council - willing to plan and implement
35. Dedicated local government workforce
36. Natural beauty
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37. Located "Mid-Atlantic Seaboard"
38. Tolerance of diversity
39. Good array (balance) of public service
40. River running throught the middle of the City
41. Open high quality communication between elected/
appointed officials/School Board/RRHA
42. Special events/festivals
43. Great restaurants (F.S.M.)
44. Renovated elementary schools
45. Excellent emergency services (fire-police-EMS)
46. Stable/moderate tax rate - cost versus benefit local
government
47. Cost of living
48. Henry Street potential
49. Four Sister City relationships
50. Tourists increasing
51, Transportation Museum - Railwalk
52. Encourage citizen participation
53. Close proximity of good higher education facilities
54. RClT/Industrial parks
55. Downtown
A. Tourist Center
B. Restaurant Center
C. Retail Center
D. Arts/Entertainment Center
E. Governmental Center
F. Medical Center
G. Financial/Legal Center
H. City Market
I. Special Events
J. Safe/Clean
K. Sensitive law enforcement
L. Crossroads of Western Virginia
M. 19,000 downtown workforce
N. Hotel Roanoke/Conference Center
56. City Market
57. Regional standard bearer
58. Teamwork
The following list of downtown improvements from 1979 to date was compiled
by participants:
4
Jobs
1. Special Tax District 1. Trigon
2. Enterprise Zone 2. First Union
3, Tax reductions
4, Parking Garages
Church Avenue
Century Station
First Union
Williamson Road
Center In The Square
Campbell Court
5. Trees/Lights/Sidewalks
6, Elmwood Park (integrated into downtown to provide another
festival location)
7. Kirk Avenue
8. Farmer's Market stalls
9. City Market Building renovation
10. Transportation Intermodal (Campbell Court)
11, Jefferson Center
12, The Hotel Roanoke & Conference Center
13. Infrastructure
14. Courthouse/Jail Expansion
15. Facade improvements
16. Removed overhead power lines
17. Installed/improved streetscapes
Dr. Matson then requested that the same groups list broad categories
encompassing the abovelisted items that they like about Roanoke; whereupon, the
following categories were reported by the three groups:
Groupl
Downtown
Neighborhoods
Center of Commerce
Enhanced/Unique Quality of Life
Education
Good Government
5
Grou~ II
Neighborhoods
Downtown
Economy
Education ( applicable education for future retraining demands)
Environment
Government
Group III
Public Education
Good Government
Diverse Economy
Natural Resources
Downtown/City Market
Promise of Technology
Quality of Life
Human Development
There was discuasion in regard to what workshop participants would like for
Roanoke to become; whereupon, the following items were recorded:
enhanced life-style with a small town flavor,
stimulating,
cosmopolitan,
nurturing,
enhancement of life (and opportunities),
a City of opportunities,
fulfilling opportunities,
demanding opportunities (participatory),
challenging opportunities,
a City of diversity, and
a City of diverse opportunities.
Dr. Matson reviewed the following criteria for a vision statement:
It focuses on a better future.
It encourages hopes and dreams.
It appeals to common values.
It states positive outcomes.
6
It emphasizes the strength of a unified group.
It uses word pictures, images and metaphors.
It communicates enthusiasm and kindles excitement.
Dr. Matson asked participants to list what needs to be emphasized for the
Roanoke community; whereupon, the following suggestions were recorded:
reviewing the past and planning the future;
a City of diversity and opportunity with a focus on the
future and with an appreciation for the past; and
Roanoke - the shining star of Virginia where the sky is the
limit.
There was considerable discussion in regard to the definition of government
versus governance.
Dr. Matson advised that the next step will be to form a subcommittee to be
charged with the responsibility of placing the suggestions in broad categories
leading to a mission draft statement; whereupon, it was agreed that Council
Members Wyatt and Parrott, Assistant City Manager Ritchie, Mayor Bowers as ex-
officio, and Barry L. Key, Manager, Management and Budget, representing City staff,
would serve as members of the subcommittee.
Following lunch, participants discussed procedures to keep the process
moving progressively forward in which it was pointed out by Dr. Matson that at least
another four days will be necessary to complete the process which could be spread
out over the next four months.
Following discussion, it was agreed that the following dates would be
reserved for future strategic planning/visioning workshops:
November 3, 1995
November 4, 1995
November 17, 1995
December 27, 1995
2:30 p.m. - 7:00 p.m.
8:30 a.m. - 1:30 p.m.
1:30 p.m. - 9:00 p.m.
8:30 a.m. - 4:30 p.m.
7
There being no further business, the Mayor declared the workshop adjourned
at 1:10 p.m.
APPROVED
ATTEST:
Mary F, Parker
City Clerk
David A. Bowers
Mayor
8
DAVID A. BOWERS
CITY OF ROANOKE
CITY C-~3UNCIL
215 Church Avenue, S.W. Room 456
Roanoke, VirRinia 2401 !7, k~36 ~
Telephone¢ (-703 ~ 981-2541
April 17, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Council Members:
Elizabeth T. Bowles
John S. Edwards
Delvis O. "Mac" McCadden
John H. Parrott
William White~ Sr.
Linda F. Wyatt
Dear Mayor Bowers and Members of Council:
Subject: Strategic Planning
I want to join the City Manager in calling for continuation of City Council's strategic
planning process begun in Charlottesville in March of 1995. Defining a future for Roanoke
is the work of leadership and City Council must fulfill that leadership role.
I was distressed when I read Mr. Herbert's letter of April 12, 1995 reminding City
Council that there is a council adopted mission statement and six strategic objectives. The
core issues were developed in 1988-89 and amended by City Council in 1992 by a majority
of Council that no longer holds office. I am sure the mission and related strategic issues
hold great significance and there was ownership to the statement and the process which
developed it; but, not having been there, it appears vague and unclear.
The fact that the mission and strategic issues have not been redone speaks to the
need to focus Council's attention on this matter in the immediate future. I submit to you that
we cannot expect our employees or our citizens to help us reach our goals for the future
of Roanoke until they have been clearly defined. "You'll never know if you got there if you
don't know where you're headed."
I would urge each of us as a member of Council to commit our time and energy in
developing a vision for this city that is clear and will move us toward where we want
Roanoke to be in the year 2000.
I urge the City Manager to work with City Council to schedule dates that would allow
Council to complete its strategic planning process by the end of 1995.
'¢~incerely'
Roanoke City Council Member
LFW/dh
cc: Mr. W. Robert Herbert, City Manager
v/Ms. Mary F. Parker, City Clerk
Office of the City Manager
April 12, 1995
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
In Fiscal Year 1988-89, City Council adopted a mission statement and six major strategic
issues to emphasize to the government organization and to the community the strong basis which
City Council has established for determining the future policies of Roanoke City government.
The mission statement and strategic issues are as follows:
Mission Statement:
Roanoke, the "Star City", will be the most exceptional place to live and work in the South.
Economic Development - Roanoke shall create and maintain a broad range of quality
development and employment opportunities to meet the needs of our diverse population
and to strengthen our tax base.
Education - Roanoke shall provide the highest quality education possible to develop the
full potential of all our citizens.
Enviro~ - Roanoke's high quality environment shall be preserved and
enhanced.
4. Image - Roanoke 'shall create the most positive image achievable.
Re 'onal A roaches - The people of our region share common interests and needs, and
Roanoke shall strive to create with others a focused, unified agenda to address regional
issues.
Governmental Restructurin~ - Roanoke shall strive to develop/create with others the best
governmental structure for meeting the economic and social needs of Roanoke Valley
citizens and position the Valley to successfully compete in the 21 st Centu~.
Room 364 MumcipaIBuitding 215 Church Avenue SW Roanoke V~rgm~a 24011 1591 (7031 981 2333
The strategic issues were updated in FY 1991-92 and the "Governmental Restructuring" issue
was replaced with a new issue entitled "Human Capital", as follows:
Human Capital - Roanoke shall strive to maximize the opportunities for human growth
and development of its residents and workers.
As current members of City Council, you may wish to again revise these strategic issues. I
know that scheduling conflicts prohibited you from holding your planning session in March. I do,
however, urge Council to move forward in setting a date for the next planning session.
The recommended basic and supplemental budgets that I will present to City Council on
April 24th are reflective of the strategic issues identified three years ago by City Council as well as
current items Council has discussed during 1994 and 1995. If you have any questions prior to the
presentation of the FY 1995-96 budget, please let me know.
Sincerely,
W. Robert Herbert
City Manager
Assistant City Manager
Director of Finance
City Attorney
City Clerk
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
Deputy Director of Finance
Manager, Management and Budget
Budget Administrator