HomeMy WebLinkAboutCouncil Actions 10-23-95 ROANOKE CITY COUNCIL
October 23, 1995
12:30 p. nt
Social Services Conference Room
AGENDA
2.
3.
4.
5.
Call to Order.
Roll Call.
Invocation.
Statement of Purpose. Mayor David A. Bowers.
Briefing by Beverly T. Fitzpatrick, Jr., Executive Director, The New Century
Council.
Questions and/or Comments by the Members of Council and the City Manager.
Adjournment.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W.. Room 452
Roanoke, Virginia 24.011 - 1594
Telephone: (703) 981-2444
September 7, 1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
As a follow-up to my communication under date of August 5, former Vice-Mayor Bev
Fitzpatrick, Executive Director of The New Century Council, has agreed to brief the
Members of Council on the recommendations of The New Century Council.
Bev will meet with us on Monday, October 23 at 12:30 p.m., for lunch, followed by the
briefing at approximately 1:00 p.m.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB:sm
pc;
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
~ D. Grisso, Director of Finance
J~me~
'~'l~4ary F. Parker, City Clerk
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
August 2, 1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
RECEIVED
· ? !995
MAYOR'S Of'q-' .:?
Re: New Century Council
Dear Members of Council:
I road with interest the many recommendatiorm of the New Century Council presented over
the last several weeks to the people of Roanoke and our surrounding area.
After diaouaaions with former Vice-Mayor Bev Fitzpatrick, the Executive Director of the
New Century Council, I thougilt that it might be appropriate for us to invite him to come to
Accordingly, I would r'eapecltully reclUe~ your cx)n~ideratJ~ of my aaking MJy Parker to
arrange a luncheon meeting (appmxifTmtely a two hour meeting) ~ Bev, It~ members
of CCN. lncil and our top Idmini~i~iive staff for K)metJme on · Monday in September, prior
to the Council mee~lg, pldlapl begJrmirtg at approximately 12:30 p.m.
Plee~e let me kno~ yous' ~ about lflis or conlj~l ~ Parker.
Thank you.
David K Bowem
DAB:sm
pc: Mary F. Parker, City cma
bpc: Bever]y T. Fitzpatrick, Jr., Executive Director, The New Century Council,
10 Franklin Road, S. E., Roanoke, Virginia 24011
ROANOKE CITY COUNCIL .............. INFORMAL MEETING
October 23, 1995
1:00 p.m.
An informal meeting of the Roanoke City Council with Beverly T. Fitzpatrick,
Jr., Executive Director, The New Century Council, was held on Monday, October 23,
1995, at 1:00 p.m., in the Social Services Conference Room, Room 306, Municipal
Building North, with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ........................................................................................... 7.
ABSENT: None ................................................................................... O.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; James D. Grisso, Director of Finance; William X Parsons,
Assistant City Attorney; and Mary F. Parker, City Clerk.
OTHERS PRESENT: Beverly T. Fitzpatrick, Jr., Executive Director, The New
Century Council; Edwin B. J. Whitmore, III, Deputy Director, The New Century
Council; Glenn D. Radcliffe, Director of Human Development; George C. Snead, Jr.,
Director of Public Safety; and William F. Clark, Director of Public Works.
The Mayor welcomed Mr. Fitzpatrick and Mr. Whitmore to the meeting and
expressed appreciation for their willingness to brief the Members of Council on the
work of The New Century Council to date.
Mr. Fitzpatrick presented background information on the visioning process
used by The New Century Council, and noted that the one question that has
continued to surface throughout the visioning process is: "Who is in charge of our
future?" He stated that if one were to look at the way things have occurred over the
last ten years, it is more and more apparent that people outside of the New Century
region are determining our future; therefore, the real question is, "What can we
control? Do we want to take the risks that are required to begin to make those kinds
of policy decisions and to set in motion those kinds of policy decisions that will
make us control our own future?" He advised that the Roanoke region continues to
lose its young people to other localities, thus, the City is losing the best of its
investment. As a result of these concerns, he explained that The New Century
Council was formed by all of the Chambers of Commerce, the three regional
economic development organizations and the New River Valley Business Council to
begin to focus on necessary actions. He stated that three primary questions were
asked: (1) Who are we as a group of citizens in western Virginia? (2) Who are we
as a region? and (3) What do we want for our future, and how will we get there? He
stated that five meetings were held in which representatives from government, small
and large businesses, and neighborhood and civic organ~zations were invited to
begin to discuss those things that are important to our future; and the group came
up with seven topics that were viewed as crucial; viz: economy, education, quality
of life/environment, health and safety, infrastructure, government and leadership,
and in each of those areas, a list was compiled as to what was needed, as well as
broad statements for each of the seven categories. He explained that the second
phase involved taking the information to the public in the form of public hearings;
and as a result of the public hearings, 33 committees were appointed to deal with the
seven topics, with citizens working from June 1994 to May 1995 and devoting
thousands of hours of volunteer time.
Mr. Fitzpatrick advised that there is a feeling that western Virginia is being left
behind at a greater pace each year than ever before in a multitude of ways, and out
of the visioning process, it was pointed out that no one cares about western Virginia
but those of us who have chosen to live and to work in the area, He stated that
Fairfax County and Fairfax City are represented by 18 delegates to the General
Assembly from Lynchburg to Wytheville, therefore, the area of The New Century
Council is a loser in the numbers game, He advised that western Virginia needs to
pick itself up, determine what it is good at, promote those things that can be
promoted well, and forget about those things that may be important in the global
market but cannot be done well at the local level. He stated that this part of Virginia
suffers from an inferiority complex, and we sometimes say that we cannot do
something rather than get on with the business of doing it. He advised that what we
can be is only limited by ourselves, and leadership will play the most important role
in what we can become as a region. He added that The New Century Council has
discovered that people in the New River Valley do not trust people in the Roanoke
Valley because they believe that we are always looking for the opportunity to take
something away from them or to take advantage of them, and some citizens of the
Alleghany Highlands and Franklin County are of the same opinion.
Mr. Fitzpatrick explained that there are many people who believe that our
quality of life is unsurpassed in comparison to many areas of this country and
sometimes we become complacent and believe that it will stay that way. He stated
that there is some speculation that there will be major growth in this part of Virginia,
but growth will come at the expense of other major cities; and there are two schools
of thought: (1) we will not grow, and, therefore, will be left behind, with Roanoke
being a nice place, but going nowhere, or (2) people will come to the conclusion that
there is an oasis in Roanoke and as tele-communications allow them to move their
employment wherever they wish to go, they will choose to live in the Roanoke area
2
and enjoy a much different quality of life and environment, and in which case,
growth will overtake the Roanoke Valley and the question will then become: "Do we
control the growth or does the growth control us?" He stated that he believes that
growth will overtake the region because of the many positives that the area has to
offer.
Mr. Fitzpatrick called attention to efforts by The New Century Council to
change the way that we feel about ourselves, about the region and the future, and
to provide a chance for citizens to determine their future instead of letting someone
else make the determination. He stated that the process will happen slowly with a
strategic plan that will create a "can do" spirit and the recognition that once we
decide those things that are important, we have to insure their completion.
Mr. Whitmore reviewed the six major areas addressed by the subcommittees:
(1) Regional Identity
(2) Higher Education and Research
(3) Regional Cooperation
(4) Regional Voice
(5) Road Map for New Jobs
(6) Technology and Communication.
At this point, 1:35 p.m., Mr. Edwards entered the meeting.
Mr. Fitzpatrick advised that Virginia Tech is our major university and millions
of dollars can be spent over many years in an effort to locate another institution in
Roanoke, but we may never have what already exists at Virginia Tech; therefore,
thers needs to be a greater effort to make Virginia Tech realize its role in the future
of western Virginia.
Mr. Fitzpatrick presented an overview of the Vision Statements with regard to
Economy, Education, Quality of Life/Environment, Health and Safety, Infrastructure,
Governance, and Leadership.
(For full text, see document entitled, The New Century Vision for Western Virginia,
Global Strength Quality Living, on file in the City Clerk's Office.)
3
Following expressions of appreciation and comments by the Members of
Council, the Mayor declared the meeting adjourned at 2:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
4
WYATT
$27~4
REGULAR WEEKLY SESSION
ROANOKE CITY COUNCIL
CITY COUNCIL CHAMBER
October 23, 1995
3:00 p.n~
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. All Present.
The Invocation was delivered by The Reverend Larry Atkin, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
ANNOUNCEMENTS: None.
ROANOKE CITY COUNCIL
October 23, 1995
12:30 p. nt
Social Services Conference Room
AGENDA
2.
3.
4.
5.
Call to Order.
Roll Call.
Invocation.
Statement of Purpose. Mayor David A. Bowers.
Briefing by Beverly T. Fitzpatrick, Jr., Executive Director, The New Century
Council.
Questions and/or Comments by the Members of Council and the City Manager.
Adjournment.
PRESENTATIONS:
Proclamation declaring the week of October 23 - 30 as Red Ribbon
Week.
File #72-76
Awards recognizing Excellence in Financial Reporting. Mayor Bowers.
File #1-80
Presentation in connection with Commonwealth Games. Peter Lampman,
President, Virginia Amateur Sports, Inc.
File #80-334
PUBLIC HEARINGS:
Public heating on the request of Comachi Corporation that a condition of
closure of a portion of Baker Avenue, N. W., be amended. T. L. Plunkett,
Jr., Attorney.
Adopted Ordinance No. 32704 on first reading. (7-0)
File #514
11
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
2
C-1
C-2
C-3
Minutes of the regular meetings of City Council held on Monday,
September 11, 1995, and Monday, September 25, 1995.
RECOMMENDED ACTION: Dispense with the reading of the minutes and
approve as recorded.
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
A report of the City Manager requesting an Executive Session to discuss
acquisition of real property for public purpose, specifically property needed for
flood reduction and sewer interceptor lines, in accordance with Section 2.1-344
(A) (3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #2-27-132-237 Executive Session.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Report with regard to services provided to the citizens of the City of
Roanoke by Blue Ridge Community Services. Onzlee Ware,
Chairperson, Blue Ridge Community Services Board. (5 minutes)
The report was received and filed and the City Manager was
requested to provide Council with additional information on potential
changes in the manner and scope of services provided by Blue Ridge
Community Services.
File #72-109-335
3
b. OTHER HEARINGS OF CITIZENS:
Council voted to reconsider the request of MH&C Partnership that
a parcel of land located on Hershberger Road, N. W., containing
approximately 10,720 square feet, and identified as Official Tax No.
2280802, be rezoned from C-l, Office District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, which request was denied at the City Council meeting on
Monday, October 16, 1995. A public hearing will be held on
Monday, November 13, 1995, at 7:00 p.m., or as soon thereafter as
the matter may be heard. (Council Member White voted no.)
File #51
Ms. Helen E. Davis, 35 Patton Avenue, N. E., addressed the rules of
procedure for hearing citizens during City Council meetings.
File #66-132
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board recommending
appropriation of $290,541.00 from the 1995-96 Capital Maintenance and
Equipment Replacement Fund, appropriation of $80,000.00 from 1996
bond issue funds, and appropriation of funds to certain school grant
accounts.
Adopted Budget Ordinance No. 32705-102395 and Resolution No.
32706-102395. (7-0)
File #60-270-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
4
A briefing with regard to the status of the Urban Partnership.
(7 minutes)
The briefing was received and filed, and the City Attorney was
requested to prepare the proper measure expressing the City's
support of recommendations of the Urban Partnership.
File # 175-200-371-450
ITEMS RECOMMENDED FOR ACTION:
2. A report with regard to paid holiday leave for City employees.
Adopted Ordinance No. 3270%102395. (6-1, Council Member
Wyatt voted no.)
The City Manager was requested to explore other alternatives
of recognizing firefighters, police officers, water and sewer
employcc~, and others in regard to holiday leave; and the City
Manager was further requested to provide information on the
cost to the City to compensate those employees who work
holidays at the rate of time and one-half and report to Council
accordingly.
File #5-18-24-70-175-184-202-354-429
A report recommending renewal of the contract with the City's
health insurance provider following expiration of the current
contract on December 31, 1995.
Adopted Resolution No. 32708-102395. (%0)
File #58-184-501
A report recommending execution of a Project Administration
Agreement for the Albemarle Avenue railroad grade crossing
safety project; transfer of funds in connection therewith; and
5
adoption of a Resolution indicating the City's intent to reimburse
fxont-funding with bond proceeds upon sale of 1996 bonds.
Adopted Budget Ordinance No. 32709-102395 and Resolution
Nos. 32710-102395 and 32711-102395. (7-0)
File #20-53-57-60-77-102-217-223-236-514
A report recommending acceptance of the bid submitted by ABB
Kent Meters, Inc., to furnish replacement cold water meters.
Adopted Ordinance No. 32712-102395. (7-0)
File #468-268-472
A report recommending acceptance of the proposal submitted by
Fairton Corporation to provide and install one new electronic
scoreboard and three new concourse message centers for the
Roanoke Civic Center, at no cost to the City; and execution of the
appropriate agreement in connection therewith.
Adopted Ordinance No. 32713-102395. (7-0)
File #192-472
A report recommending acceptance of a Hazardous Materials
Regional Response Team Grant, in the amount of $15,000.00, for
the purpose of funding specialized requirements for the Hazardous
Materials Regional Response Team; and appropriation of funds in
connection therewith.
Adopted Budget Ordinance No. 32714-102395 and Resolution
No. 32715-102395. (6-0, Council Member McCadden was out
of the Council Chamber.)
File 060-70-236-354-472
A report recommending acceptance of $93,063.00 in additional
funds fi.om the U. S. Department of Justice, Forfeited Property
Sharing Program; and appropriation of funds in connection
therewith.
Adopted Budget Ordinance No. 32716-102395. (6-0, Council
Member McCadden was out of the Council Chamber.)
File #5-60-236
A report recommending acceptance of fimds fi.om the State
Depashnent of Criminal Justice Services, Forfeited Asset Sharing
Program; and appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32717-102395. (6-0, Council
Member McCadden was out of the Council Chamber.)
File #5-60-236-472
10.
A report recommending acceptance of a Library Services and
Construction Act Title I Subregional Library for the Blind Grant,
in the amount of $7,359.00, from The Library of Virginia; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32718-102395 and Resolution
No. 32719-102395. (6-0, Council Member McCadden was out
of the Council Chamber.)
File #60-236-323-353-472
11.
A report recommending acceptance of funds from the U. S.
Department of Health and Human Services under provisions of the
Runaway and Homeless Youth Act to provide services to runaway
and homeless youth at the Crisis Intervention Center (Sanctuary);
and appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32720-102395 and Resolution
No. 32721-102395. (7-0)
File #60-72-236-304-305
7
12.
A report recommending endorsement of the City's plan of services
for participation in the Virginia Juvenile Community Crime Control
Act, and authorization to execute the necessa~ documents to
submit the plan of services to the State Board of Youth and Family
Services.
Adopted Resolution No. 32722-102395. (7-0)
File #72-236-304-305
13.
A joint report of the City Manager and Director of Finance
recommending adoption of a Resolution endorsing the Capital
Improvement Program for fiscal years 1996-2000.
Adopted Resolution No. 32723-102395. (7-0)
File #217-450
DIRECTOR OF FINANCE:
1. A financial report for the month of September, 1995.
Received and filed.
File #1-10
6. REPORTS OF COMMITTEES:
A report of the Water Resources Committee recommending execution of
a lease between the City and C. W. Francis & Son, Inc., for use of office
space at 120 West Kirk Avenue, for the Employee Medical Care
Program. Council Member Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32724-102395. (7-0)
File #184-202-373-468
bo
A report of the Roanoke Valley Regional Cable Television Committee
requesting authorization and appropriation of funds to provide for an audit
of Cox Communications, Inc., to be conducted on behalf of the
Committee. Council Member John H. Parrott, City Representative.
Adopted Budget Ordinance No. 32725-102395. (7-0)
File #10-60-448
7. UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 32700, on second reading, permanently vacating
discontinuing and closing an undeveloped portion of Stephenson Avenue,
S. W., beginning at its intersection with Wildwood Road and running for
a distance of approximately 210 feet, to its intersection with Longview
Avenue, S. W.
Adopted Ordinance No. 32700-102395.
Parrott abstained from voting.)
File #514
(6-0, Council Member
Ordinance No. 32701, on second reading, rezoning a tract of land lying
on the west side of Crrandview Avenue, N. W., between Empress Drive
and Mart Street, designated as Official Tax No. 2270223, fxom RS-3,
residential Single Family District, to C-l, Office District, subject to
certain conditions proffered by the petitioner.
Adopted Ordinance No. 32701-102395. (7-0)
File #51
Ordinance No. 32703, on second reading, authorizing the City to contract
a debt and issue general obligation bonds in the principal mount of
$8,300,000.00 to finance the costs of the following public improvement
projects of and for the City: Interstate Highway 1-581 Interchange -
9
$5,000,000.00, City Jail Expansion - $2,300,000.00, and City Employee
Parking Facilities - $1,000,000.00.
Adopted Ordinance No. 32703-102395. (7-0)
File #20-53-77-121-123-184-467
d. A Resolution memoriali~ng James Lewis Trinkle.
Adopted Resolution No. 32726-102395. (7-0)
File #80-367
A Resolution reappoinfmg a Director of the Industrial Development
Authority of the City of Roanoke to fill a four year term on its Board of
Directors.
Adopted Resolution No. 32727-102395. (7-0)
File 15-110-207
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member McCadden inquired as to the status of the
consultant's report regarding Victory Stadium and the field house.
The City Manager advised that Council will be provided with a
progress report.
File #122-132-405
Vice-Mayor Edwards inquired as to the City's efforts in regard to
encouraging another branch bank to locate in the southeast section
of the City of Roanoke in view of the announcement of First Union
National Bank to close its southeast branch. The City Manager
advised that Council will be provided with a progress report.
File #132-369
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
lO
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
CERTIFICATION OF EXECUTIVE SESSION.
Edwards was absent.)
(6-0, Vice-Mayor
William H. Carder and Sara L. McGhee were appointed as members of the
Special Events Committee for terms ending June 30, 1996.
File #110-317
Chenise A. Anderson was appointed as a member of the Youth Services
Citizen Board to fall the unexpired term of James C. Stephens ending
May 31, 1997.
File #15-110-304
Jordan B. Peck, III, was appointed as an additional member of the Mill
Mountain Development Committee for a term ending June 30, 1996.
File #67-110
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
Ordinance No. 32703-102395
Budget Ordinance No. 32705-102395
Resolution No. 32706-102395
Ordinance No. 32707-102395
Resolution No. 32708-102395
Budget Ordinance No. 32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
Ordinance No. 32712-102395
Ordinance No. 32713-102395
Budget Ordinance No. 32714-102395
Resolution No. 32715-102395
Budget Ordinance No. 32716-102395
Budget Ordinance No. 32717-102395
Budget Ordinance No. 32718-102395
Resolution No. 32719-102395
Budget Ordinance No. 32720-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
Resolution No. 32723-102395
Ordinance No. 32724-102395
Budget Ordinance No. 32725-102395
Resolution No. 32726-102395
Resolution No. 32727-102395
W. Robert Herbert
November 3, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms. Akers:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32703-102395
Budget Ordinance No. 32705-102395
Resolution No. 32706-102395
Ordinance No. 32707-102395
Resolution No. 32708-102395
Budget Ordinance No. 32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
Ordinance No. 32712-102395
Ordinance No. 32713-102395
Budget Ordinance No. 32714-102395
Resolution No. 32715-102395
Budget Ordinance No. 32716-102395
Budget Ordinance No. 32717-102395
Budget Ordinance No. 32718-102395
Resolution No. 32719-102395
Budget Ordinance No. 32720-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
Resolution No. 32723-102395
Ordinance No. 32724-102395
Budget Ordinance No. 32725-102395
Diane S. Akers
November 3, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
MFP:sm
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enc.
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Wilbum C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
Ordinance No. 32703-102395
Resolution No. 32706-102395
Ordinance No. 32707-102395
Resolution No. 32708-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
Ordinance No. 32712-102395
Ordinance No. 32713-102395
Resolution No. 32715-102395
Resolution No. 32719-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
Resolution No. 32723-102395
Ordinance No. 32724-102395
Resolution No. 32726-102395
Resolution No. 32727-102395
The abovereferencad measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32703-102395
Budget Ordinance No. 32705-102395
Resolution No. 32706-102395
Ordinance No. 32707-102395
Resolution No. 32708-102395
Budget Ordinance No. 32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
Ordinance No. 32712-102395
Ordinance No. 32713-102395
Budget Ordinance No. 32714-102395
Resolution No. 32715-102395
Budget Ordinance No. 32716-102395
Budget Ordinance No, 32717-102395
Budget Ordinance No. 32718-102395
Resolution No. 32719-102395
Budget Ordinance No. 32720-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
Resolution No. 32723-102395
Ordinance No. 32724-102395
Budget Ordinance No. 32725-102395
James D. Grisso
November 3, 1995
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AA~
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Glenn D. Radcliffe, Director
Human Resources
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32707-102395
Budget Ordinance No. 32718-102395
Resolution No. 32719-102395
Budget Ordinance No. 32720-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do
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not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AA'E
City Clerk
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32707-102395
Budget Ordinance No. 32714-102395
Resolution No. 32715-102395
Budget Ordinance No. 32716-102395
Budget Ordinance No. 32717-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE ~
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
Ordinance No. 32703-102395
Ordinance No. 32707-102395
Budget Ordinance No. 32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/A~E
City Clerk
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City Clerk'a Office
City of Roanoke, Virginia
November 3, 1995
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
Ordinance No. 32703-102395
Budget Ordinance No. 32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Offioe
City of Roanoke, Virginia
November 3, 1995
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
Ordinance No. 32703-102395
Ordinance No. 32707-102395
Ordinance No. 32712-102395
Ordinance No. 32713-102395
Ordinance No. 32724-102395
The aboverefemnced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
D. Darwin Roupe, Manager
Supply Management
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32712-102395
Ordinance No. 32713-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE~
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32703-102395
Budget Ordinance No. '32709-102395
Resolution No. 32710-102395
Resolution No. 32711-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE-~
City Clerk
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Robert K. Bengtson, Traffic Engineer
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Kathy Brickey, Real Estate Appraiser-Aide
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
The Honorable W. Alvin Hudson
Sheriff
Roanoke, Virginia
Dear Sheriff Hudson:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32703-102395
The abovereferenced 'measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE'
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
M. David Hooper, Chief
Police Department
Roanoke, Virginia
Dear Mr. Hooper:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32716-102395
Budget Ordinance No. 32717-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AA~'
City Clerk
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City Clerk's Office
City of Roanoke, V~rginia
November 3, 1995
Kenneth S. Cronin, Manager
Personnel Department
Roanoke, Virginia
Dear Mr. Cronin:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32707-102395
Resolution No. 32708-102395
Ordinance No. 32724-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Offioe
City of Roanoke, Virginia
November 3, 1995
The Honorable Donald S. Caldwell
Commonwealth's Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAEj
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Patsy A. Bussey, Clerk
Juvenile and Domestic
Relations District Court
Roanoke, Virginia
Dear Ms. Bussey:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32707-102395
Resolution No. 32722-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAL~
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
The Honorable Joseph M. Clarke, II, Chief Judge
The Honorable John B. Ferguson, Judge
The Honorable Philip Trompeter, Judge
The Honorable Joseph P. Bounds, Judge
Juvenile and Domestic Relations District Court
Roanoke, Virginia
Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds:
I am attaching copy of the following measure that pertains to the Juvenile and Domestic
Relations District Court:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
The Honorable Roy B. Willett, Chief Judge
The Honorable G. O. Clemens, Judge
The Honorable Clifford R. Weckstein, Judge
The Honorable Diane McQ. Strickland, Judge
The Honorable Richard C. Pattisall, Judge
The Honorable Robert P. Doherty, Judge
Twenty-Third Judicial Circuit
Roanoke, Virginia
Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall
and Judge Doherty:
I am attaching copy of the following measure that pertains to the Circuit Court:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAEJ
City Clerk
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Gity Glerk's Off]ce
City of Roanoke, Virginia
November 3, 1995
The Honorable Julian H. Raney, Jr., Chief Judge
The Honorable George W. Harris, Jr., Judge
The Honorable John L. Apostolou, Judge
The Honorable Vincent A. Lilley, Judge
The Honorable William D. Broadhurst, Judge
General District Court
Roanoke, Virginia
Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst:
I am attaching copy of the following measure that pertains to the General District Court:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's
City of Roanoke, Virginia
November 3, 1995
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32701-102395
Ordinance No. 32707-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Ronald S. Albright, Clerk
General District Court
Roanoke, Virginia
Dear Mr. Albright:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AA~
City Clerk
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Eric.
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Bobby D. Casey
Office of the Magistrate
Roanoke, Virginia
Dear Mr. Casey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Michael Meise
Acting Law Librarian
Roanoke, Virginia
Dear Mr. Meise:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32707-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAI~
City Clerk
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City Clerk's Oflfce
City of Roanoke, Virginia
November 3, 1995
Jesse H. Perdue, Jr., Manager
Utility Line Services
Roanoke, Virginia
Dear Mr. Perdue:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32712-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AA'E
City Clerk
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City Clerk't Offioe
City of Roanoke, Virginia
November 3, 1995
Bobby E. Chapman, Manager
Civic Center Facilities
Roanoke, Virginia
Dear Mr. Chapman:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32712-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Offiee
City of Roanoke, Virginia
November 3, 1995
James Grigsby
Chief of Fire and Emergency Medical Services
Roanoke, Virginia
Dear Mr. Grigsby:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32714-102395
Resolution No. 32715-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Offloe
Gity of Roanoke, Virginia
November 3, 1995
Beverly A. James
City Librarian
Roanoke, Virginia
Dear Ms. James:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32718-102395
Resolution No. 32719-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Andrea B. Krochalis, Manager
Crisis Intervention Center
Roanoke, Virginia
Dear Ms. Krochalis:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32720-102395
Resolution No. 32721-102395
Resolution No. 32722-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Jack E. Trent, Manager
Youth Haven I
Roanoke, Virginia
Dear Mr. Trent:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32722-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Marion Vaughn-Howard
Youth Planner
Roanoke, Virginia
Dear Ms. Howard:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32723-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
City Clerk's Office
City of Roanoke, Virginia
November 3, 1995
Steven J. Talevi
Assistant City Attorney
Roanoke, Virginia
Dear Mr. Talevi:
I am attaching copy of the following measures that pertain to the City Attorney's Office:
Ordinance No. 32700-102395
Ordinance No. 32701-102395
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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City Clerk's
City of Roanoke, Virginia
November 3, 1995
Evelyn D. Dorsey
Zoning Administrator
Roanoke, Virginia
Dear Ms. Dorsey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32701-102395
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
If you have questions, please do not hesitate to cell me. Sincerely,
Mary F. Parker, CMC/,a~E
City Clerk
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Office of the Mayor
CITY OF ROANOKE
tlamalion
Given under our honth and the Seal of the City of Roanoke this twentieth day of
Octoher nineteen hundred and ninety-j~ve.
for the third year, citizen~ in ti~ Roanoke Valley and Botewurt-
County are helng requested to toke a stand against illegal d~ug use
through the observance of Red Ribbon Week; and
the Red Ribbon Campaign wat initiated in 1985 by the Virginia
Fedaration of Comrnanities for Drug. Free Youth following the
murder of Federal Agent Enrique Ca,hanna by drug tra~ckers;
the red ribbon has been designated at the symbol of intolerance of
the illegal u~ of drugs and a commitment to a &'ug-fr~e lifestyle;
and tbs last v~ek in Octoher is recognited at R~d Ribbon Week by
communities across the country; and
th~ Roanoke Valley Drug and Alcohol Abate Council and the
Roanoke Area Youth Substance Aln~e Coalition are organizations
compoted of concerned parent& student~, teachers, police officers,
busine~ people, judges, d~ug treatment providers, counselors,
ministers, and others who, working with Blue Ridgs Community
Services, are committed to creating a community norm that drug
abure will not be tolerated
NO~F, 1/1ff. gtEFOa~g, l, David A. Bowers, Mayor of the City of Roanoke,
Firginia, do hereby proclaim October 23 - $0, 1995, throughout the City
of l oanoke, at
RED RIBBON WEElC
Mary F. Parker
City Clerk
Dav~A Bowers
Mayor
October 11, 1995
P. O. Box 2826
Roanoke, Virginia 24001
Phone 345-8859 TRUST
FAX (703) 985-0870
Roanoke City Council
c/o Mary F. Parker, City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, Virginia 24011
Dear Mayor and Members of Council:
For the third year, citizens in the Roanoke Valley and Botetourt County will be
asked to take a stand against illegal drug use through the observance of Red Ribbon
Week. The Roanoke Valley Drug and Alcohol Abuse Council, RAYSAC (the Roanoke
Area Youth Substance Abuse Coalition), and Blue Ridge Community Services, would
like to formally ask the Roanoke City Council to proclaim October 23 -30 as Red Ribbon
Week in your community.
The Red Ribbon Campaign was initiated in 1985 by the Virginia Federation of
Communities for Drug-Free Youth following the murder of Federal Agent Enrique
Camarena by drug traffickers. Since that time, the red ribbon has been designated as
the symbol of intolerance of the illegal use of drugs and a commitment to a drug-free
lifestyle. The last week in October is recognized as Red Ribbon Week by communities
across the country. In the Roanoke Valley a number of events are scheduled:
Monday, October 23, at 1 p.m., a Red Ribbon Week press conference will
be held at Clearbrook Elementary School in Roanoke County (5205
Franklin Road), which will include the children surrounding their school
holdir~g red ribbons. Other activities are planned at schools throughout
the region.
F-~:om October 23 through October 30, the Roanoke Star will shine red
through a cooperative effort with the Roanoke Valley Drug and Alcohol
Abuse Council and the City of Roanoke, to demonstrate a visible symbol
of the desire of the citizens of this community to live in a drug-free society.
A number of businesses and agencies throughout the region will sport
banners and ribbons in support of this week.
The Drug Council and RAYSAC are organizations that include concerned
parents, students, teachers, police officers, business people, judges, drug treatment
providers, counselors, ministers, and more. Working with Blue Ridge Community
Services, they are committed to creating a community norm that drug abuse will not be
tolerated.
Roanoke City Council
October 11, 1995
Page Two
Thank you in advance for considering our request for a proclamation. If possible,
please present this to your elected officials at a meeting as close to the start of Red
Ribbon Week as possible. If you have any questions, please don't hesitate to call me at
981-2333. The proclamation can be sent to me at 215 Church Avenue, S.W., Room
364, Roanoke, Virginia, 24011, or please let me know and I will be happy to come by
and pick it up.
Sincerely,
M. Michelle Bono
Executive Board Member
Roanoke Valley Drug & Alcohol Abuse Council
CC:
The Honorable Philip Trompeter, Roanoke Area Drug & Alcohol Abuse Council
Mary Gwen Parker, RAYSAC
Virginia Hardin, Blue Ridge Community Services
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (703) 981-2444
August 2, 1995
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia 24011
Dear Members of Council:
Please find enclosed correspondence dated July 13, 1995, from the Government
Finance Officers AssocIation notifying our commumty that our comprehensive annual
financial report for the fiscal year ended June 30, 1994, qualifies for a Certificate
of Achievement for Excellence in Financial Reporting.
Once again, this is national recognition of the professional and excellent work done
by Mr. Grisso and his fine staff in the Finance Director's Office. In particular, the
Certificate recognizes Michael R. Crew, Manager of Aecounting Serviees.
I would respectfully request that these items be placed on the Consent Agenda for
the next regular meeting of Council and thereafter received and filed with our
commendation and thanks expressed to Mr. Grisso and the staff of his office.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB :jas :is
Enclosure
GOVEFINMENT FINANCE
OFFICERS ASSOCIATION
180 North Michigan Avenue, Suite 800~ Chicago, Illinois 8D801
312/977-9700 · Fax: 312/977-4806
July 13, 1995
NEWS RELEASE
(Chicago)--The Certificate of Achievement
cial Reporting has been awarded to:
CITY OF ROANOKE
For information contact:
Stephen Gauthier (312) 977-9700
for Excellence in Finan-
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its comprehensive annual financial report
(CAFR). The Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and finan-
cial reporting, and its attainment represents a significant
accomplishment by a government and its management.
An Award of Financial Reporting Achievement has been awarded
to the individual designated as primarily responsible for
preparing the award-winning CAFR. This has been presented to:
MICHAEL R. CREW, MANAGER OF ACCOUNTING SERVICES
The CAFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CAFR.
The GFOA is a nonprofit professional association serving
12,625 government finance professionals with offices in Chicago,
Illinois, and Washington, D.C.
- 30
WASHINGTON OFFICE
1750 K Street. I~.W., Suite 650. Washington, DC 20006
202/429-2750 · Fax: 202/429-2755
PRESENTATION OF THE CERTIFICATE OF ACHIEVEMENT
FOR EXCELLENCE IN FINANCIAL REPORTING
The Certificate of Achievement for Excellence in Financial
Reporting is the highest form of recognition for state and local
governments. The Certificate program thereby advocates that
recipients be formally recognized for their outstanding accom-
plishments. If you would like a formal presentation of the
Certificate of Achievement plaques, you should contact your GFOA
State Representative. Your representative's mailing address and
phone number is as follows:
J. Jeffrey Lunsford
Director of Fiscal Management
County of Montgomery
P.O. Box 806
Christiansburg, VA 24073
703/382-6960
GOVERNMENT FINANCE
OFFICERS ASSOCiATiON
180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601
312/977-9700 · Fax: 312/977-4806
May 8, 1995
NEWS RELEASE
(Chicago)--The
cial Reporting has been awarded to:
CITY OF ROANOKE PENSION PLAN
For information contact:
Stephen Gauthier (312) 977-9700
Certificate of Achievement for Excellence in Finan-
by the Government Finance Officers Association of the United States
and Canada (GFOA) for its component unit financial report
(CUFR). The Certificate of Achievement is the highest form of
recognition in the area of public employee retirement system
(PERS) accounting and financial reporting, and its attainment
represents a significant accomplishment.
An Award of Financial Reporting Achievement has been awarded
to the individual designated as primarily responsible for
preparing the award-winning CAFR. This has been presented to:
JOYCE SPARKS, RETIREMENT ACCOUNTANT
The CUFR has been judged by an impartial panel to meet the
high standards of the program including demonstrating a construc-
tive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and user groups
to read the CUFR.
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P.O. Box 806
Christiansburg, VA 24073
703/382-6960
VIRGINIA AMATEUR SPORTS, INC.
305 First Street, S.W., Suite 412
Roanoke, Virginia 24011
(703) 343-0987
FAX (703) 343-7407
PRESENTING
SPONSORS
Mobil
NationsBa~k
PREMIER
SPONSORS
Roanoke 33me$ &
World News
WYYD
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SPONSORS
Conte~ Cellulsr
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Stop In Fccd Stores
CITGO
SPONSOR OF
September i3, 1995
The Honorable David A. Bowers and
Members of City Council
City of Roanoke
215 Church Street; Room 456
Roanoke, Virginia 24011
RECEIVED
SEP 1 ~ 1995
MAYOR'S C 7 i ,,~ ~
Dear Mayor Bowers and Council Members,
I would like to have the opportunity to say thank you to
you, the council members and to the city for their
outstanding support of the Commonwealth Games at your
October 23, 1995 council meeting. My presentation will
take approximately 5 minutes. I would also like to re-
present the plaque that was awarded to the city at our
reception that was held during the Games.
Please accept my thank you in advance for giving me this
opportunity.
I am looking forWard to hearing from you.
h[CCle y,
Virginia Amateur
Peter Lz~mpn',-an
President
Sports
MINUTES CONSIDERED AT THIS COUNCIL MEETING
MAY BE REVIEWED ON LINE IN THE "OFFICIAL MINUTES" FOLDER,
OR AT THE CITY CLERK'S OFFICE
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011 - 1594
Telephone: (703) 981-2444
October 23, 1995
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed bY Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:sm
Roanoke, Virginia
October 23, 1995
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
This is to request that Council convene in Executive Session
to discuss acquisition of real pr.operty for public purpose,
specifically property needed for flood reduction and sewer
interceptor lines, in accordance with Section 2.1-344(A)(3) of
the Code of Virginia (1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
cc:
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #72-109-335
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City Roanoke on Monday, October 23, 1995,
Onzlee Ware, Chairperson, Blue Ridge Community Services Board, addressed Council
with regard to services provided to the citizens of the City of Roanoke by Blue Ridge
Community Services.
The report was received and filed and you were requested to provide Council with
additional information on potential changes in the manner and scope of services to be
provided by Blue Ridge Community Services.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Onzlee Ware, Chairperson, Blue Ridge Community Services Board, 301 Elm
Avenue, S. W., Roanoke, Virginia 24016-4026
Glenn D. Radcliffe, Director, Human Resources
Blue Ridg. e
Community
Services
John M. Hudgins, Jr. Treasumr
Susan J. Cloeter secre=r~
Fred P. Roessal, Jr., Ph.D.
October 9, 1995
The Honorable Mayor and Members of Roanoke City Council
Office of City Clerk
Room 456, Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Members of Council:
This is to request time on the agenda of Roanoke City Council meeting on
Monday, October 23 at 3pm.
Onzlee Ware, Blue Ridge Community Services Board Chairman, appointed by
Roanoke City, Fred P. Roessel, Jr., Executive Director, Thomas Chapman,
Director of Administration and I will be present to give a brief report about
services provided to the citizens of Roanoke City.
Materials describing our services are enclosed.
Director, Resource Development
cc: W. Robert Herbert
James D. Ritchie
Glenn D. Radcliffe
Onzlee Ware
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
REPORT
TO
ROANOKE CITY
October 23, 1995
Blue Ridge Community Services
301 Elm Avenue SW
Roanoke, Virginia 24016-4026
MISSION STATEMENTS
BLUE RIDGE COMMUNITY SERVICES PROVIDES A SYSTEM OF
COMPREHENSIVE COMMUNITY MENTAL HEALTH, MENTAL
RETARDATION, AND SUBSTANCE ABUSE SERVICES TO THE
RESIDENTS OF THE CITIES OF ROANOKE AND SALEM, AND
THE COUNTIES OF BOTETOURT, CRAIG AND ROANOKE, WITH
AN EMPHASIS ON AN INTEGRATED COMMUNITY-BASED
SYSTEM OF CARE THAT IS RESPONSIVE TO CONSUMER
NEEDS AND CHOICES, RESPECTING AND PROMOTING THE
DIGNITY, RIGHTS AND FULL PARTICIPATION OF INDIVIDUALS
AND THEIR FAMILIES.
THE DIVISION OF MENTAL HEALTH SERVICES PROVIDES
TREATMENT AND SUPPORT FOR ADULTS AND CHILDREN
WITH MENTAL ILLNESS AND THEIR FAMILIES, WITH AN
EMPHASIS ON FOSTERING IMPROVED SOCIAL FUNCTIONING
AND INDEPENDENCE.
THE DIVISION OF MENTAL RETARDATION SERVICES
PROVIDES COMPREHENSIVE COMMUNITY SUPPORT
SERVICES TO PERSONS WITH MENTAL RETARDATION AND
THEIR FAMILIES, WITH AN EMPHASIS ON PROMOTING AN
ENVIRONMENT WHICH ENHANCES INDEPENDENCE AND
GROVVTH.
THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES A
FULL ARRAY OF ALCOHOL AND OTHER DRUG ABUSE
TREATMENT, REHABILITATION, PREVENTION AND EARLY
INTERVENTION SERVICES, WITH AN EMPHASIS ON MEETING
THE SPECIFIC NEEDS OF INDIVIDUALS, FAMILIES, GROUPS
AND ORGANIZATIONS.
PROGRAMS
MENTAL HEALTH
MENTAL RETARDATION
SUBSTANCE ABUSE
MENTAL HEALTH SERVICES
CRISIS SERVICES
5401981-9351
EMERGENCY OUTREACH SERVICES
SEXUAL ASSAULT RESPONSE AND AWARENESS (SARA)
ADULT INTAKE & ASSESSMENT SERVICES
422 Elm Avenue, SW, Roanoke
ADULT COUNSELING SERVICES
1729 Patterson Avenue, NW, Roanoke
COMMUNITY RESOURCE AND COUNSELING CENTER
410 Elm Avenue, SW, Roanoke
MOUNTAIN HOUSE CLUBHOUSE
Psychosocial Rehabilitation
317 Washington Avenue, SW, Roanoke
CHILD AND ADOLESCENT CASE MANAGEMENT SERVICES
1336 Maple Avenue, SW, Roanoke
CHILDREN'S AFTER SCHOOL AND DAY TREATMENT
402 Idaho Street, Salem
CHILDREN'S CENTER
Mental Health Residential Treatment
324 Idaho Street, Salem
CHILD AND ADOLESCENT OUTREACH SERVICES
Counseling/Mental Health Promotion/In-Home Services
1125 First Street, SW, Roanoke
CONTRACTUAL PROGRAMS
Roanoke County Department of Parks and Recreation
The Brambleton Center
3738 Brembleton Avenue, SW, Roanoke
TRUST (Emergency Shelter)
PO Box 20207, Roanoke
MENTAL RETARDATION SERVICER
COMMUNITY SUPPORT SERVICES
COUNSEUNG AND LIFE SKILLS CENTER
1315 Second Street, SW - Suite 201, Roanoke
Case Management/Service Coordination
Counseling
Skills Training
Crisis Services
Family Support
Bridge Builders Program
COMMUNITY TRAINING SERVICES
5220 Hazelridge Road, NW, Roanoke
RESIDENTIAL SERVICES
HAZELRIDGE ROAD ICF-MR
5220 Hazelridge Road, NW, Roanoke
MELROSE AVENUE RESIDENCE
3605 Melrose Avenue, NW, Roanoke
NIAGARA ROAD RESIDENCE
805 Niagara Road, Vinton
READ ROAD RESIDENCE
3003 Hollins Road, NE, Roanoke
RESPITE SERVICES: RESIDENTIAL CARE FAClUTY
3003 Hollins Road, NE, Roanoke
RESPITE SERVICES: SHORT-TERM CARE
985-5918
SUPPORTED APARTMENT PROGRAM
805 Niagara Road, Vinton
(Mental Retardation Services, Continued)
CONTRACTUAL PROGRAMS
ARC - RoanokelCHD Industries
3355 Shenandoah Avenue, NW, Roanoke
Easter Seal Parent - Infant Education Program
4841 Williamson Road, NW, Roanoke
Goodwill Industries/Tinker Mountain, Inc.
1488 East Main Street, Salem
Roanoke County Department of Parks & Recreation
208 Kessler Mill Road, Salem
ADJUNCT PROVIDERS
DePaul Family Services
4502 Starkey Road, Roanoke
Developmental Disabilities Ministry/
Virginia Baptist Children's Home and Family Services
PO Box 730, Salem
Fidura & Associates
Boulders IV, Suite 650
7501 Boulders View Drive
Richmond, Virginia
Regional Infant Services Klinic (RISK)
1316 S. Jefferson Street, Roanoke
SUBSTANCE ABUSE SERVICES
SUSTANCE ABUSE ASSESSMENT CENTER
1133 Second Street, SW, Roanoke
HEGIRA HOUSE
Therapeutic Community/Drug & Alcohol
1405 Patterson Avenue, SW, Roanoke
INTENSIVE OUTPATIENT AND JAIL TREATMENT
145 Campbell Avenue, SW, Roanoke
Roanoke City, Roanoke County, Botetourt County Jails
NEW DIRECTIONS OUTPATIENT COUNSEUNG CENTER
1345 Clarke Avenue, SW, Roanoke
PREVENTION PLUS
Substance Abuse Prevention/Early Intervention
540 Campbell Avenue, SW - Suite 230, Roanoke
PROJECT LINK
Trinity United Methodist Church
305 Mountain Avenue, SW, Roanoke
DETOXIFICATION AND PRIMARY CARE
801 Shenandoah Avenue, NW, Roanoke
MULTILODGE
Residential Substance Abuse Treatment
1121 First Street, SW, Roanoke
Community Substance Abuse Services
Residential Treatment Aftercare
1121 First Street, SW, Roanoke
CONTRACTUAL PROGRAMS
Bethany Hall (Residential Substance Abuse Treatment for Women)
1109 Franklin Road, SW, Roanoke
Directly Funded Programs
FY95 Performance Report
ROANOKE CITY
BRCS Division Unduplicated ClientsCost of
Service
Mental Health 2,741 $2,892,940
Mental Retardation 793 1,815,776
Substance Abuse 1,815 1,981,759
Sub - Total 5,349 $6,690,475
MH Prevention 949 contacts $101,963
SA Prevent ion 2,089 contacts 285,611
Sub - Total 3,038 contacts $387,574
TOTAL I 8,387 I $?,078,049 J
Blue Ridg. e
Community
Services
John M. Hudgins, Jr. Treasurer
Susan J. Cloeter secmtaq,
Fred P. Roessal, Jr., Ph.D.
October 31, 1995
The Honorable Mayor and Members of Roanoke City Council
Office of City Clerk
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear Members of Council:
This is to express appreciation for the opportunity to report to Roanoke City
Council regarding the services Blue Ridge Community Services provides to the
residents of Roanoke City.
Enclosed is a copy of my remarks on Monday, October 23. As stated, we will
keep you apprised of decisions being made in Richmond which have potential
for affecting services to the residents of Roanoke City.
Please do not hesitate to contact Fred Roessel or Thomas Chapman if you
have further questions.
~i, a~rd of DireCtors
cc: W. Robert Herbert
James D. Ritchie
Glenn D. Radcliffe
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (703) 345-9841 Fax: (703) 342-3855 TDD: (703) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
ROANOKE CITY
Good afternoon. I am Onzlee Ware, appointed by you to
the Board of Directors of Blue Ridge Community Services.
You have been provided with copies of a listing of our
programs, as well as some statistics and financial
information regarding our services to the residents of
Roanoke City.
I would like to speak briefly about some potential future
changes in the manner and scope of services our agency
has been delivering to the Roanoke Valley region for the
past 25 years.
Since eady 1970, the Commonwealth of Virginia has been
providing funding for community-based services to persons
with mental illness, mental retardation, and problems
associated with drug and alcohol addictions. These
services have been available throughout the
Commonwealth by way of the 40 programs known as
Community Service Boards, or "CSBs' for short.
The Code of Virginia, as amended, designated CSBs as the
agencies of local government responsible for delivering
mental health, mental retardation and substance abuse
services to the citizens of the Commonwealth. Blue Ridge
Community Services (formerly Mental Health Services of
the Roanoke Valley) is the CSB for our area, providing an
array of community-based services, listings of which you
have before you.
This legislation allows each of the 40 communities, or
catchment areas, to exercise a significant degree of control
and oversight over the nature and scope of the services to
be provided. This control has been exercised in our
"catchment area" - the Cities of Roanoke and Salem, and
the Counties of Botetourt, Craig and Roanoke - through a
Board of Directors, the membership of which is determined
by each of these jurisdictions through the appointment
process. As I noted in the beginning, I have been
appointed by you, along with Ann Francis and Michael
Grant, to serve on the Board of Blue Ridge Community
Services.
The concept of Community-based services, responsive as
they are to the individual needs and desires of each
community, with a high degree of control and authority
vested in the community, has served our community well for
the past 25 years.
However, a plan now being developed by the current
administration in Richmond, will substantially reduce local
control and authority in favor of centralized decision-making
in Richmond. As I indicated in a letter to you dated August
25, "the result will be a reversal of the bipartisan effort of the
past three decades to place planning and management
control in the local jurisdictions where services are
delivered and received."
A major part of the administration's plan has to do with a
managed care incentive system. Our incentive is and
always has been to operate our programs with every effort
to provide services to the maximum number of clients in the
least restrictive, and therefore the least costly, environment.
The administration's plan would put the incentive, not in
providing services, but in denying services in order to
minimize cost and maximize profits. The managed care
organization would presumably authorize the level of care
that they will pay for, based on cost containment, rather
than on the level of need of the client. In the process of
narrowing the cdteria for eligibility, it appears that those in
need of services not fitting this narrow cdteria will simply fall
through the cracks. Or, the localities will be expected or
possibly mandated to provide the needed services.
There are several very serious deficiencies in the current
managed care proposal. Services to those persons most
vulnerable to falling through the cracks - persons with
4
serious mental disabilities - will very likely become
fragmented as the private managed care organization
provides some services, leaving other needed services to
be provided by the public sector. Who will assume final
accountability in this scenario? As it is now, CSBs are held
accountable for the provision of nearly all needed services.
The consequences of draining off resources from the CSBs
will also result in a reduction of other equally crucial
services, services which have in the past had the effect of
lessening the need for much more expensive inpatient care.
And adding to that the expense of an additional layer of
management which managed care entails, will mean even
less resources for critical community-based care.
It also appears that this plan will have the effect of shifting
costs of care to the localities for those services which will
be needed, but will not be authorized by the managed care
organization.
5
Finally, in this rush to privatize, what has been a public
responsibility will be shifted to the private sector. It will
mean the end of the current structures of local
management, accountability and responsibility for the
delivery of services.
It is important to realize that the administration's plan is still
under consideration. The current goal is to pilot the
administration's plan in the Tidewater area. In the
meantime the nine CSBs in the Tidewater area have
banded together to provide an alternative managed care
plan which preserves much of the advantages of our
current system. And the Virginia Association of Community
Services Boards is proposing a system similar to the
Tidewater Reinvestment alternative which would be put in
place state-wide.
As you can see, we are in uncertain times. However, we
assure you that Blue Ridge Community Services'
commitment to providing quality, cost effective services to
6
the citizens of Roanoke City will continue undiminished to
the extent that our resources will permit.
As your representative, I urge you to be conversant with
these developments, as they may affect services to the
residents of the Roanoke City.
Dr. Fred Roessel, our Executive Director, and Thomas
Chapman, Director of Administration, are here with me, and
they will be pleased to answer any questions you may have
about our programs.
Thank you for this opportunity to speak this afternoon.
Monday, October 23, 1995
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #270-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Resolution No. 32706-102395 authorizing the School Board for the
City of Roanoke to expend out of the City's capital projects fund up to $80,000.00 for the
cost of the Board's Instructional Technology Center and to provide for architectural design
fees, network equipment and training systems, and renovations for the Center at the
Central Administration Building; and declaring the City's intent to borrow to fund or
reimburse such expenditures. Resolution No. 32706-102395 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THECOUNC]LFORTHECITY OF ROANOKE, VIRGINiA
The 23rd day of October, 1995.
No. 32706-102395.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
the Board's Instructional Technology Center and provide for architectural design fees, network
equipment and training systems, and renovations for the Center at the Central Administration
Building and declaring the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital projects fund up to $80,000.00 for the cost of the Board's Instructional Technology Center
and provide for architectural design fees, network equipment and training systems, and renovations
for the Center at the Central Administration Building.
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that
the City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be
incurred by the City. The maximum principal amount of debt expected to be issued for the project
is $80,000.00.
3.
4.
This is a declaration of official intent under Treasury Regulation § 1.150-2.
The City Clerk is directed to make a copy of this resolution available for public
inspection at the City Clerk's Office, 456 Municipal Building Roanoke, Virginia 24011, within
thirty (30) days from the date hereof until the date of issuance of the debt from the proceeds of
which the expenditures for the project are to be reimbursed.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File ~60-270-467
The Reverend C. Nelson Harris, Chairperson
Roanoke City School Board
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Reverend Harris:
I am enclosing copy of Ordinance No. 32705-102395 amending and reordaining certain
sections of the 1995-96 School, General, and Capital Fund Appropriations, providing for
the appropriation of $290,541.00 from the 1995-96 Capital Maintenance and Equipment
Replacement Fund, and providing for the appropriation of $80,000.00 from 1996 bond
issue funds. Ordinance No. 32705-102395 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
IN THE COUNCIL OF THE CITY OF ROANOKE,'VIRGINIA
The 23rd day of October, 1995.
No. 32705-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 School, General, and Capital Fund Appropriations, and
providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 School, General, and
Capital Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
School Fun~
Appropriations
Education $ 116,632,256
Title I Winter 124-95-1 (1-7) ......................... 2,500,000
Title I Program Improvement Assistance 95-96 (8-11)... 19,506
Title I Local Delinquent Children Grant 95-96 (12-25). 70,191
Tutors for Success Program 95-96 (26-30) .............. 4,700
Homeless Assistance Program 95-96 (31-37) ............. 48,025
Writer in Residence Program 95-96 (38) ................ 9,500
Networking and Elementary Technology
Funds 95-96 (39-40) ................................. 745,293
Facilities (41-46) .................................... 2,153,531
Instruction (47-48) ................................... 57,859,438
Other Uses of Funds (49) .............................. 2,638,092
Revenue
Education
Title I Winter 124-95-1 (50) ..........................
Title I Program Improvement Assistance 95-96 (51) .....
Title I Local Delinquent Children Grant 95-96 (52) ....
Tutors for Success Program 95-96 (53) .................
Homeless Assistance Program 95-96 (54-55) .............
Writer in Residence Program 95-96 (56-57) .............
Networking and Elementary Technology
Funds 95-96 (58) .................................... 745,293
Non-Operating (59) .................................... 37,252,279
$ 113,236,814
2,500,000
19,506
70,191
4,700
48,025
9,500
Capital Maintenance and Equipment Replacement
Program - School Unappropriated (60) .............. $ 0
General Fund
A ro ria 'ohs
Nondepartmental $50,863,919
Transfers to Other Funds (61) ........................ 49,972,100
Fund Balance
Capital Maintenance and Equipment Replacement
Program - School Unappropriated (62) ............... $ 1,087,760
A iat' s
Education $13,040,650
Instructional Technology Center (63) ................. 80,000
Capital Improvement Reserve 3,447,294
Public Improvement Bonds - Series 1996 (64) .......... 6,151,809
1) Professional
Development (030-060-6149-6200-0129)
2) Homeless and
Neglected
Services (030-060-6149-6200-0313) 20,444
3) Dissemination (030-060-6149-6200-0351) 12,000
4) Transportation
Services (030-060-6149-6200-0583) 7,360
5) Evaluation (030-060-6149-6200-0584) 16,650
6) Parent
Involvement (030-060-6149-6200-0585) 401
7) Administrative
Supplies (030-060-6149-6200-0601) 3,500
8) Professional
Development (030-060-6150-6000-0129) 9,760
9) Social
Security (030-060-6150-6000-0201) 746
10) Instructional
Materials (030-060-6150-6000-0614) 7,000
11) Parent
Involvement (030-060-6150-6000-0585) 2,000
12) Transition
Coordinator (030-060-6151-6554-0138) 27,363
13) Transition
Assistant (030-060-6151-6554-0151) 13,681
14) Professional
Development (030-060-6151-6554-0129) 1,000
15) Social
Security (030-060-6151-6554-0201) 3,140
16) Retirement (030-060-6151-6554-0202) 4,593
$ 19,627
17) Health
Insurance
18) Group Life
Insurance
19) Indirect Cost
20) Student
Recognition
21) Lease of
Facility
22) Travel
23) Parental
Involvement
24) Instructional
Materials
25) Instructional
Equipment
26) Tutors
27) Professional
Development
28) Social
Security
29) Instructional
Materials
30) Field Trips
31) Instructor/
Liason
32) Tutors
33) Social
Security
34) Retirement
35) Health
Insurance
36) Group Life
Insurance
37) Pupil
Transpor-
tation
38) Contracted
Artists
39) School
Networking
40) Elementary
Media Center
Technology
41) Instructional
and Admini-
strative
Technology
42) Patrick Henry
(030-060-6151-6554-0204) $ 2,794
(030-060-6151-6554-0205) 144
(030-060-6151-6554-0212) 1,334
(030-060-6151-6100-0313) 2,300
(030-060-6151-6554-0542) 2,200
(030-060-6151-6554-0551) 2,500
(030-060-6151-6554-0585) 3,560
(030-060-6151-6554-0614) 2,800
(030-060-6151-6554-0821) 2,782
(030-060-6938-6214-0121) 2,787
(030-060-6938-6214-0129) 697
(030-060-6938-6214-0201) 266
(030-060-6938-6214-0614) 300
(030-060-6938-6214-0583) 650
(030-060-6939-6000-0121) 23,838
(030-060-6939-6000-0141) 6,720
(030-060-6939-6000-0201) 2,338
(030-060-6939-6000-0202) 2,667
(030-060-6939-6000-0203) 2,383
(030-060-6939-6000-0204) 83
(030-060-6939-6000-0583) 9,996
(030-060-6819-6204-0381) 9,500
(030-060-6940-6002-0826) 280,000
(030-060-6940-6218-0826)
(030-060-6006-6302-0826)
Language Lab (030-060-6006-6304-0826)
43) Facility
Maintenance
Equipment (030-060-6006-6681-0821)
44) Elementary
Classroom
Additions (030-060-6006-6681-0829)
465,293
98,110
13,901
29,562
95,280
45)
46)
47)
48)
49) Transfer to
MY Fund
50) Federal Grant
Receipts
51) Federal Grant
Receipts
52) Federal Grant
Receipts
53) Fees
54) Local Match
55) Federal Grant
Receipts
56) Local Match
57) State Grant
Receipts
58) State Grant
Receipts
59) Transfer from
General Fund
60) CMERP - School
61) Transfer to
School Fund
62) CMERP - School
63) Appropriated
from Bond
Funds
64) Schools
Improvements
to Patrick
Henry High
School (030-060-6006-6681-0851)
Elementary
Magnet School
Alterations (030-060-6006-6681-0851)
Tuition - In
State (030-060-6001-6229-0382)
Matching Funds(030-060-6001-6004-0588)
(030-060-6007-6999-0911)
(030-060-6149-1102)
(030-060-6150-1102)
(030-060-6151-1102)
(030-060-6938-1103)
(030-060-6939-1101)
(030-060-6939-1102)
(030-060-6819-1101)
(030-060-6819-1100)
(030-060-6940-1101)
(030-060-6000-1037)
(030-3324)
(001-004-9310-9530)
(001-3324)
(008-060-6084-9001)
(008-052-9701-9182)
$ 16,414
37,274
( 7,371)
( 4,750)
12 121
79 982
19 506
70 191
4,700
7 371
40 654
4,750
4,750
745,293
236,535
( 54,006)
236,535
236,535
80,000
( 80,000)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
October 23, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Appropriation of School Funds,
CMERP Funds and Bond Proceeds
We have reviewed the attached request to appropriate funding for the
School Board. This report will appropriate funding for seven grants in the School Fund.
These grants are funded with federal and state funds and fees. In addition to these
funding sources, the Homeless Assistance Program and the Writer in Residence
Program requires local match. Funding for the local match is available in the following
accounts:
In State Tuition
Matching Funds
(030-060-6001-6229-0382)
(030-060-6001-6004-0588)
7,371
4,750
This report also appropriates $290,541 from the School portion of the
Capital Maintenance and Equipment Replacement Program. The CMERP funds will be
used for the purchase of instructional and administrative computers, the purchase of
language laboratory equipment at Patrick Henry High School, facility maintenance
equipment, the addition of classroom space, the alteration and improvement of school
facilities. This is the third appropriation of the School Boards FY95 CMERP funding
of $2,394,036. This will leave an unappropriated balance of $1,087,760.
The school board further requests the appropriation of $80,000 from the
1996 anticipated bond issue proceeds. These funds will be used for the Instructional
Technology Center at the Central Administration Building. Internal Revenue Service
regulations (Section 1.150-2) require that the City declare its intent to reimburse itself
from the proceeds of its general obligation bonds authorized pursuant to Ordinance
32131-080894, adopted by City Council on August 8, 1994. A resolution of this type
is attached to this report.
We recommend that you concur with this request of the School Board.
JDG/ICF /bls
Attachments
Directo~'of Finance
c: Ila Farris, Senior Accountant
'~j~ C. Nelson Harris, Chairman
Madlyn L. Curtis, Vice Chairman
Charles W. Day
/.-Roanoke
City School Board
Marsha W. Ellison
Melinda J. Payne
Dr. Finn D. Pincus
John H. Saunders
Dr. E. Wayne Harris, Superintendent
June S. Nolley, Clerk of the Board
P. O .Box 13145, Roanoke, Virginia 24031 · 540-981-2381 · Fax: 540-981-2951
October I I, 1995
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its October I 0 meeting, the Board
respectfully requests City Council to appropriate $290,541.00 from the 1995-96 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of
instructional and administrative computers, the purchase of language laboratory equipment at
Patrick Henry High School, facility maintenance equipment, the addition of classroom space, and the
alteration and improvement of school facilities.
An appropriation of $80,000.00 from 199~bond issue funds is requested for the
Instructional Technology Center and will provide for architectural design fees, network equipment
and training systems, and renovations for the Center at the Central Administration Building.
The Board further requests the appropriation of funds to the following school grants:
Grant No. 6149 - $79,982.00 for the Title I Winter Program to provide remedial reading,
language arts and mathematics instruction for students in targeted schools. The program will be
reimbursed one hundred percent by federal funds.
Grant No. 6150 - $19,506.00 for the Title I Program Improvement Assistance to meet the
needs of educational deprived children at targeted Tide I schools through staff training and parental
involvement_ The program will be reimbursed one hundred percent by federal funds.
Grant No. 6151 - $70,191.00 for the Title I Local Delinquent Children Grant to provide
transition services to youth exiting the Juvenile Detention Center and youth entering Youth Haven.
The program will be reimbursed one hundred percent by federal funds. This is a new program.
Grant No. 6938 - $4,700.00 for the Tutors for Success Program at Forest Park New
American School to provide academic support to educationally at-risk students. The program will
be reimbursed one hundred percent by a grant from Central Fidelity Bank. This is a new program.
Grant No. 6939 - $48,025.00 for the Homeless Assistance Program to provide instructional
services to homeless students. The program will be reimbursed in the amount of $40,654.00 by
federal funds with a local match of $7,371.00.
Excellence in Education
Hembers of Council
Page 2
October I I, 1995
Grant No. 6819 - $9,500.00 for the Writer in Residence Program to provide funds for the
enhancement of the district's literary arts program by bringing experts into the schools for student
workshops. The program will be reimbursed in the amount of $4,750.00 by state funds with a local
match of $4,750.00
Grant No. 6940 - $745,293.00 for Networking and Elementary Technology. School
networking equipment and elementary media center technology will be purchased. The program
will be reimbursed one hundred percent by state bond funds. This is a new program.
The Board appreciates the approval of this request_
Sincerely,
Iley, CPS
Clerk of the Board
re
cc: Rev. C. Nelson Harris Dr. F- Wayne Harris
Mr. Richard L Kelley
Mr. William L Murray
Mr. Kenneth R Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
'lMr. D. Grisso
James
rs. Ila Farris (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request II
030-060-6006-6302-0826
030-060-6006-6304-0826
030-060-6006-6681-0821
030-060-6006-6681-0829
030-060-6006-6681-0851
030-060-6006-6681-0851
Appropriation Unit ZD1
Instructional & Administrative Technology
Patdck Henry Language Lab
Facility Maintenance Equipment
Elementary Classroom Additions
Improvements to Patdck Henry High Sch.
Elementary Magnet School Alterations
$ 98,110.00 6.6%
13,901.00 6,8%
29,562.00 7.2%
95,280,00 9.7%
16,414.00 10.0%
37,274.00 5.3%
$ 290,541.00 100.0%
The above appropriation represents the second request for proceeds from the 1995-96 Capital
Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of
instructional and administrative computers, the purchase of language laboratory equipment at Patdck
Henry High School, facility maintenance equipment, the addition of classroom space, and the alteration
and improvement of school facilities. The estimated total of the Capital Maintenance and Equipment
Replacement Fund for 1995-96 is $2,394,036. The unappropriated balance of the fund after the above
appropriation is $1,087,761.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Instructional Technology Center
6084
008-060-6084-6896-0809
008-060-6084-6896-0826
008-060-6084-6896-0851
Appropriation Unit ZMZ
Architect Design Fees
Network Equipment and Training Systems
Instructional Technology Center
$ 5,000.00 6.3%
19,901.00 24.9%
55,099.00 68.8%
80,000.00 100.0%
008-060-6084-6896-9001 Bond Issue Funds
$ 80,000.00 100.0%
The appropriation of 1994 bond issue funds will provide for architectural design fees, network equipment
and training systems, and renovations to establish the Instructional Technology Center at the Central
Administration Building.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I Winter, 124-95-1
6149
030-060-6149-6200-0129
030-060-6149-6200-0313
030-060-6149-6200-0351
030-060-6149-6200-0583
030-060-6149-6200-0584
030-060-6149-6200-0585
030-060-6149-6200-0601
Appmpdation Unit X1X
030-060-6149-1102
Professional Development
Homeless & Neglected Services
Dissemination
Transportation Services
Evaluation
Parent Involvement
Administrative Supplies
Federal Grant Receipts
$ 19,627.00 24.5%
20,444.00 25.6%
12,000.00 15.0%
7,360.00 9.2%
16,650.00 20.8%
401.00 0.5%
3,500.00 4.4%
$ 79,982.00 100.0%
$ 79,982.00 100.0%
The Title I Winter Program will provide remedial reading, language arts and mathematics instruction for
students in targeted schools. The above appropriation represents additional federal funds provided by
the funding agency. The program is one hundred percent reimbursed by federal funds and will end June
30, 1998. This is a continuing program.
October 10, 1995
ROANOKE CiTY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I Program Improvement Assistance 95-96
6150
030-060-6150-6000-0129
030-060-6150-6000-0201
030-060-6150-6000-0614
030-060-6150-6000-0585
Appropriation Unit X1Y
030-060-6150-1102
Professional Development
Social Security
Instructional Materials
Parent Involvement
Federal Grant Receipts
$ 9,760.00 50.0%
746.00 3.8%
7.000,00 35.9%
2,000.00 10.3%
$ 19,506.00 100.0%
$ 19,506.00 100.0%
The Title I Program Improvement Assistance program funds are provided to meet the needs of
educational deprived children at targeted Title I schools through staff training and parental involvement,
The program is one hundred percent reimbursed by federal funds and will end September 30, 1996. This
is a continuing program.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I Local Delinquent Children Grant 95-96
6151
030-060-6151-6554-0138
030-060-6151-6554-0151
030-060-6151-6554-0129
030-060-6151-6554-0201
030-060-6151-6554-0202
030-060-6151-6554-0204
030-060-6151-6554-0205
030-060-6151-6554-0212
030-060-6151-6100-0313
030-060-6151-6554-0542
030-060-6151-6554-0551
030-060-6151-6554-0585
030-060-6151-6554-0614
030-060-6151-6554-0821
Appropriation Unit X1Z
030-060-6151-1102
Transition Coordinator
Transition Assistant
Professional Development
Social Security
Retirement
Health Insurance
Group Life Insurance
Indirect Cost
Student Recognition
Lease of Facility
Travel
Parental Involvement
Instructional Materials
Instructional Equipment
Federal Grant Receipts
$ 27,363.00 50.0%
13,681.00 50.0%
1,000.00 3.8%
3,140.00 3.8%
4,593.00 3.8%
2,794.00 3.8%
144.00 3.8%
1,334.00 3.8%
2,300.00 3.8%
2,200.00 3.8%
2,500.00 3.8%
3,560.00 3.8%
2,800.00 35.9%
2,782.00 10.3%
$ 70,191.00 100.0%
$ 70,191.00
100.0%
The Title I Local Delinquent Children Grant funds will provide transition services to youth exiting the
Juvenile Detention Center and youth entering Youth Haven. The services will include drop-out
prevention services, coordination and referral for substance abuse, adolescent health and mental health
services, as well as placement services in appropriate and unique educational programs designed for
youth at-risk of school failure. The program is one hundred percent reimbursed by federal funds and will
end September 30, 1996. This is a new program.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Tutors for Success Program 95-96
6938
030-060-6938-6214-0121
030-060-6938-621 4-0129
030-060-6938-6214-0201
030-060-6938-6214-0614
030-060-6938-621 4-0583
Appropriation Unit X9V
030-060-6938-1103
Tutors $ 2,787.00 50.0%
Professional Development $ 697.00 50.0%
Social Secudty 266.00 3.8%
instructional Materials 300.00 35.9%
Field Tdps 650.00 10.3%
$ 4,700.00 100.0%
Fees $ 4,700.00 100.0%
The Tutors for Success program at Forest Park New Amedcan School will provide academic support to
educationally at-risk students. The program will prepare students academically to enter the middle
school grades, will initiate a comprehensive training program for parents to support the academic effort
of their children, and will increase community involvement in schools. The program is one hundred
percent reimbursed by a grant from Central Fidelity Bank and will end September 30, 1996. This is a
new program.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Homeless Assistance Program 95-96
6939
030-060-6939-6000-0121
030-060-6939-6000-0141
030-060-6939-6000-0201
030-060-6939-6000-0202
030-060-6939-6000-0203
030-060-6939-6000-0204
030-060-6939-6000-0583
Appropriation Unit X9W
030-060-6939-1101
030-060-6939-1102
Instructor/Liason $ 23,838.00 49.6%
Tutors 6,720.00 14.0%
Social Security 2,338~00 4.9%
Retirement 2,667.00 5.5%
Health Insurance 2,383.00 5.0%
83.00 0.2%
Group Life Insurance
Pupil Transportation 9,996.00 20.8%
$ 48,025.00 100.0%
Local Match $ 7,371.00 15.3%
Federal Grant Receipts 40,654.00 84.7%
$ 48,025.00 . 100.0%
The Homeless Assistance program will provide instructional services to homeless students. Local match
in the amount of $7,371 will be provided from account number 030-060-6001-6229-0382. The program
will be reimbursed in the amount of $40,654 by federal funds and will end September 30, 1996. This is a
continuing program.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Writer in Residence Program 95-96
6819
030-060-6819-6204-0381
Appropriation Unit X8M
030-060-6819-1101
030-060-6819-1100
Contracted Artists
$ 9,500.00 100.0%
Local Match $ 4,750.00 50.0%
State Grant Receipts 4.750.00 50.0%
$ 9,500.00 100.0%
The Wdter in Residence program provides funds for the enhancement of the district's literary arts
program by bringing experts into the schools for student workshops. The program is reimbursed in the
amount of $4,750 by state funds. Local match in the amount of $4,750 will be provided from account
030-060-6001-6004-0588. The program will end September 30, 1996. This is a continuing program.
October 10, 1995
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST.
Networking and Elementary Technology Funds 95-96
6940
030-060-6940-6002-0826
030-060-6940-6218-0826
Appropriation Unit X9X
030-060-6939-1101
School Networking
Elementary Media Center Technology
State Bond Funds
$ 280,000.0037.6%
465,293.00 62.4%
$ 745,293.00 100.0%
$ 745,293.00 100.0%
State bond funds issued by the Virginia Department of Education have been made available to the
Roanoke City Schools to be used for the purchase of school networking equipment and for elementary
media center technology. One hundred percent of the program outlays will be reimbursed by the state
bond funds and the program will end December 31, 1996. This is a new program.
October 10, 1995
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #175-200-371-450
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke on Monday, October 23, 1995,
a briefing was presented with regard to the status of the Urban Partnership.
The briefing was received and filed and you were requested to prepare the proper
measure in support of recommendations of the Urban Partnership.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc: W. Robert Herbert, City Manager
October 19, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Attached is the most recent position o£ the Urban Pannership. It has
significant importance to the future of the City of Roanoke.
I look forward to discussing the highlights of this document at the
meeting on October 23, 1995.
Sincerely,
W. Robert Herbert
City Manager
WRH/dh
Attachment
CC~
Mr. Wilburn C. Dibling, Jr., City Attorney
Mr. James D. Grisso, Director of Finance
Ms. Mary F. Parker, City Clerk
215 Church Avenue, S.W Roanoke, Virginia 24011
Board of the Urban Partnership
Recommendations
October 1~ 1995
Preamble
If Virginia's regions are to be leaders In the global marketplace we must equal or
surpass the performance of our strongest regional competitors. By analyzing the
performance of regions within the Southeast, we can see several characteristics common
among the high performing regions: a highly educated work force, service by multi-modal
transportation systems, centers of government, lessened disparity among areas within the
region, and collaborative regional governance systems.
While all of these characteristics are important and need to be addressed, the issues
related to disparity and regionallsm are most suited to action by the Urban Partnership.
These issues focus on allowing regions to functlon as integrated political, social, and
economic units, and on decreasing the economic disparity between areas and
neighborhoods within regions. These two concepts are linked Inseparably. If a region is
to be a competitive leader, It must be organized to further strategic regional action and
allow all parts of the region to participate In and benefit from regional development--thus,
there is a two-pronged approach to the Partnershlp's recommendations: "Thinking and
· ~cting Regionally" and "Unleashing Neighborhood Potential."
Because Virginia's system of local government Is unique among the fifty states, and
because the Commonwealth operates in accordance with the Dillon Rule principle,
Virginia must not only remove the barriers to strategic neighborhood and regional action,
but also must provide the leadership to marshaling the resources required to sustain
regional and neighborhood initiatives.
Government alone cannot solve the problems or address the Issues that affect the
urban areas~ it requires the efforts of the total community--business, government,
education, and citlzens--all working in concert. The followlng recommendations not only
encourage the participation of the total community In the regional and neighborhood
development processes, but suggest defined roles for the various sectors.
It is recognized that each of Virginia's regions have specific characteristics,
conditions, and institutions that distinguish that region. As a result, uniform solutions that
address all regions are not proposed. Each region must tailor Its actlons and proposed
solutions based upon its unique circumstances and strategic dlrection. Ideally these
solutions will be mutually beneficial among regions and will enhance the overall
competitiveness of the Commonwealth.
Successful regional and local solutions cannot be Imposed from outside the region,
but must emanate from wlthln the region. Strategic regional and local action can,
however, be encouraged, fostered, and nurtured by actions of the State and others
outside the region. Often this encouragement and support are necessary to achieve
institutional change. The following recommendations call upon each region and
neighborhood to mobilize to actlon with the support and leadership of the State. The
strong leadership of the State through Its pollcy and action is required to encourage and
foster the mobillzatlon of resources towards strategic regional and neighborhood actions.
It is only through this total mobilization of our regions and neighborhoods that Virginia
will be an economic leader tn the global economy.
Thinking and Acting Regionally
"The Framework for Virginia's Competitiveness" set forth the premise that Virginia
and her regions would become competitive leaders in the global marketplace through the
application of a two-pronged approach: Thinking and Acting Regionally and Unleashing
Neighborhood Potential.
The following section of this report offers proposals for Thinking and Acting
Regionally through:
Regional Economic Development Incentives to encourage localities to
function as Integrated political entities;
Structural Options for Local Government to Increase options and
incentives for restructuring local government; and
Government Service Responsibilities and Taxing Authoflty to ensure
the effective and efficient provislon of essential public services
supported by a tax structure that enhances competitiveness.
4. Tracking the region's progress In Income growth, Job creation, and reducing
the disparity among localities In median family Income
Regional Partnerships
One of the requirements for quallflcatlon for funding through the Regional
Development Fund would be a functlonlng regional partnership. The actual structure of
the partnership would be left up to each region to determine, but two components could
be required: 1 ) a partnership made up of representatives of local elected officials and
chief administrative officers, business leaders, community or neighborhood leaders, and
ranking officials of Institutions of higher education and K-12 within the region; 2) the
completion of a strategic assessment (plan) for the region that addresses the economic
competltiveness of the region and that involved an extensive participatory process within
the region.
The structure of the various regional partnerships could vary substantially
throughout the Commonwealth based on the preferences In each region. Existing groups,
such as the Governor's Regional Economic Development Advisory Council, could be
expanded to meet the membership criteria. Our discussions have focused on a continuum
of choices. On one end of the continuum would be a not-for-profit corporation. The
membership would be voluntary and have no statutory powers. On the other end would
be to amend the Plannlng District legislation to allow for an option that would expand the
membership of the Commission's govemlng board to include the broader membership
required of the regional partnership. This entity would then have the statutory powers
granted to regional Plannlng Districts under current statutes.
Strategic Reeional Assessment
The regional strategic assessment should address the key Issues that are affecting the
ability of the State and region to compete for economic development. Analysis of
comparative employment growth, Income growth, and Interlocal Income differences would
be required elements of the strategic assessment. If the strategic plan required by the
Regional Cooperation Act or other strategic regional plan contained the required elements
and was adopted by the Regional Partnership, It could substltute for the Strategic Regional
Assessment.
4
Regional Development Incentive
Concept
If Virginia ts to be competitive In the global marketplace we must have high
performance regions. If Virginia's regions are to truly "Think and Act Regionally~" major
incentives must be provided to advance regional decision making and counteract the
reality of multiple political boundaries within a region. The objective of the Regional
Development Incentive is to create a process that encourages the localities, the bUSiness
community, K- 12, higher education, and civic leaders to strategically plan and deliver
services regionally--In short, to function as regions.
This proposal builds upon the existing regional efforts across the Commonwealth
and allows each region to tailor Its approach to the unique needs and conditions of that
region. The proposal, while encouraging Individual regional solutions, sets down four
basic principles: 1 ) each region should strategically address Its economic competitive
position; 2) any regional process should be broad based and Involve, at a mlnlmum,
government, business, K-12, higher education, and community leaders; 3) regional
partnerships are required to monitor the Implementation of the regional strategic
assessment (plan); and 4) greater regional actions can result If sufficient incentives are
provided to the Iocalldes. An ultimate incentive fund of at least $200 mllllon statewlde Is
thought to be necessary to effect these actions within the individual regions.
Competitiveness Is the ability of a region to achieve higher levels of income and
employment and lower economic disparity between Its central and suburban areas as
compared to its competitors by providing an attractive business climate and quality of life.
Those regions that think and act regionally will be rewarded for their efforts. The
proposed Incentive system rewards Increased regional efforts over time, rewards those
regions that undertake a broad array of regional efforts, and recognizes existing regional
efforts, but not to the same extent as new regional ventures.
Eli~ibilitY for Incentive Fundine
Four Items are required to be eligible for funds under the Regional Development
Initiative:
1. A functioning regional parmership
2. Completion of a strategic regional assessment (plan)
Preparation of a regional report card on the progress of addressing critical
Issues and Implementation of the strategic assessment
Funding Process
In determining the amount of regional Incentlves~ the responsible body will use the
following criteria and weights to assess the extent of the regional activities:
1. Regional Revenue Sharing or Growth Sharing Agreements (10)
2. Education ( ! O)
3. Human Services (8)
4. Local Land Use (8)
5. Housing (8)
6. Special Education (6)
7. Transportation (5)
8. Law Enforcement (5)
9. Economic Development (4)
10. Solid Waste (4)
1 1. Water and Sewer Services (4)
12. Corrections (3)
1 3. Fire Services and Emergency Medical Services (3)
14. Libraries (2)
15. Parks and Recreation (2)
^ region may petition the State administrative agency to adjust the weights of the
above criteria to reflect the relative importance of that criteria on the economic
competitiveness of the region. In no Instance will the weight of any one criteria exceed
10.
Each region would be required to reach 20 points to be eligible for funding.
Existing regional activities will be eligible for points except that no more than 50 percent
of the total points can come from activities In place prior to July I, 1996.
The distribution of the Incentive funds to localities would be based upon the
"disparity" formula of the Department of Education which uses the concentration and
number of children who quallfy for free lunch in each locality. Should the localities
mutually agree upon an alternative formula, that formula would be used to distribute the
incentive funds.
6
Reeional Implementation
No new regional service delivery systems are recommended to Implement the
strategies of the regional strategic assessment. There are unique conditions and
institutional structures present withtn each region which make It impractical or Impossible
for any single uniform regional structure to be appropriate In all regions. The Code of
Virginia currently contains numerous alternative options for regional service delivery if the
localities wish to utilize them. Joint exercise of power agreements among localities, PDC
Implementation of regional services, regional.nonprofit corporations, numerous special
districts, and authorities are all available to local governments tn the provision of regional
activltles and services, klany of these Institutional arrangements are currently being
employed in regions across the State. If there is a need for a unique regional body, such
as an elected regional government or consolidated regional delivery of State services, such
a proposal can be developed and forwarded to the General Assembly by the region
desldng such a structure.
Regional Report Card
The regional "report card" would Identify the region's progress over time in
increasing employment growth, Income growth, and In decreasing economic disparity
be~een and within the Individual localities of the region. The report card would also
record the progress In addressing the regional issues and strategies identified In the
regional strategic assessment. The report card should contain a descr~ptlon of the regional
organlzations and the services they provide. It would be the document used to determine
eligibility for and the amount of Incentive funding.
Administertne A~encv
There are at least two options for administration of the regional incentive fund.
The first is to create a new commission with broad representation whose sole purpose Is
the administration of the regional Incentive funds. The alternative approach Is to specify
an advisory committee which would be appointed and report to an existing department of
State government, such as the Department of Housing and Community Development or
the Commission on Local Government.
5
region, which membership shall include a broad representation of local government,
elementary and secondary education, higher education, the business community, and civic
groups. The partnership should Include as many of the following as is practical: the
mayor or chair and the chlef administrative officer of each member locality, the school
superintendent of each locality, the president of each Institution of higher education,
members of local chambers of commerce, and representatives of local civic associations.
2. Each regional partnership shall develop a regional strategic plan which Identifies
critical issues for the region, and shall report progress on those Issues annually.
3. Each regional partnership shall Issue an annual report card, Including, at a
minimum, the region's progress on the following crlteda:
Fiedlan family Income
]ob creation
Differences in median family Income levels among the localities in the
region
4. The joint undertakings shall have a combined point total of at least 20 points,
based on the values established In ! 5.1-21.4 for each regional action or activity, In order
for the region to qualify for any incentive payments.
5. Once a region becomes eligible for the annual Incentive payments, it shall
receive such payments for at least five years. The region may reapply before or at the
end of the five year period for requalification to receive the annual Incentive payments.
6. Joint Interlocal activities existing prior to the enactment of this section may be
consldered by the Commission for an award up to the full value established In 15. !-21.4.
Such activities may also form the basis of projects eligible for the full value of points In
those instances where pre-existing activities are expanded and constitute part of projects
eligible for state Incentive payments. Points for existing activities (prior to July l, ~996)
may not constitute greater than 50 percent of the total points assigned.
7. The year for incentive payments shall be the Commonwealth's fiscal year, with
payments made annually by the Comptroller upon certification by the Commission. For
those regions deemed eligible, the Incentive funds shall be distributed to the localities In
the region on the basis of the concentration and number of students participating in the
federal free lunch program, as used by the Vlrginla Department of Education to distribute
the funds described in item 164.C.7(2) of the ~995 Acts of Assembly, Chapter 853
(! 994-1996 Biennial Budget), or other formula mutually agreed to by the localities of
the region.
8
Proposed Language
! 5. !-21.1. Policy of General Assembly. - It shall be the policy of the General Assembly
to encourage Virginia's Independent cities and counties to exercise the options provided
by law to work together for their mutual benefit and the benefit of the Commonwealth.
! 5. I-21.2. incentives for local governmental integration and for certain Joint
undertakings by local governments. - A. The General Assembly shall establish a fund to be
used to encourage regional strategic planning and cooperation. Specifically, the Incentive
fund shall be used to encourage and reward regional efforts accomplished by the
parmerships described in i 5.1-21.3.
B. For purposes of this act, each Planning District will constitute a region; however, by
agreement Iocalitles who are not part of a Planning District may be added for purposes of
regional service delivery. In addition, the Commission may approve a different regional
configuration of localities based upon a petition by those localities, provided at least one
of the localities Is a city if a clty exists within the Planning District.
C. The fund shall be admlnbtered by the Commission on Regional Incentives and
distributed to the qualifying counties, cities and towns in Installments under the terms and
conditions of applicable statutes and by regulations of the Commission.
OR C. The fund shall be administered by the . The
shall establish an advisory committee to develop
recommendations for the distdbutlon of funds to localities under
The Advisory Committee must have at least twelve members and have equal
representation from local government and the business community. The ^dvisory
Committee shall be representative of each region of the Commonwealth.
D. The Commission is authorized to promulgate regulations establishing procedures and
standards for the distributions to be made from the fund established under subsection ^.
The Commission shall distribute the funds to eligible jurisdictions pursuant to ! 5.1-21.5
and 15.1-21.6 of this Code.
E. All departments, agencies, and instltutions of the Commonwealth, the Division of
Legislative Services, and all local governmental units of the Commonwealth shall make
available such Information and assistance as the Commission on Regional Incentives may
request in the performance of Its responsibilities set forth In this section.
15. 1-21.3. Eligibility criteria for Incentive payments. - The Commission, In setting the
criteria for eligibility for incentive payments under i 5. I-21.2, shall require that:
regional parmershlp shall exist and effectively function tn each applicant
7
5. The comparative fiscal condition of the participating localities and the
prospective fiscal Impact of the project on the affected local governments.
10
15.1-21.4. Assignment of weights for functional activities. - In determining the eligibility
of such projects and in establishing the extent of state financial support for projects, the
Commission may assign wetghts for each activity up to the number in parentheses below.
I. Regional Revenue Sharing or Growth Sharing Agreements (10)
2. Education (!0)
3. Human Services (8)
4. Local Land Use (8)
5. Housing (8)
6. Special Education (6)
7. Transportation (5)
8. Law Enforcement (5)
9. Economic Development (4)
O. Solid Waste (4)
I. Water and Sewer Services (4)
2. Corrections (3)
3. Fire Services and Emergency hledlcal Services (3)
4. Libraries (2)
5. Parks and Recreation (2)
The assignment of values by the Commission to any activity may be based upon
the significance of the consolidated or joint activity as measured by the fiscal resources
committed to It, the significance of the activlty as measured by the regional effort
involved In developing Joint activities, the complexity of the activity, the general Impact
on relations between the affected jurisdictions, or other factors deemed to be appropriate
by the Commlsslon. A region may petition the Commission to adjust the weights of the
above criteria to reflect the relative Importance of that criteria on the economic
competitiveness of the region. In no Instance will the weight of any one criteria exceed
10. In addition to the weights listed above In 15.1-21.4(1-15), the Commission may
add points up to a total of five (5) for regions that have taken successful actions to make
governmental services or functions more efficient or successful actions In reducing the
local property tax burden throughout the region.
15.1-21.5. Selection of eligible projects for Incentive payments. - in selecting activities
for the awarding of points to a r~gion, and magnitude of such payments, the Commission
shall consider the following factors:
1. The extent to which the projects promote the govemmental Integration of
participating Iocallties~
2. The extent to which the projects promote the effective and efficient provision
of services for the affected localities;
3. The extent to which the projects promote regtonal approaches to Issues which
require regional responses;
4. The cost and anticipated duration of the projects; and
CHAPTER
COiAI'41$$1ON ON REGIONAL INCENTIVES
1 $. 1- .1. Purpose and Intent. - It ts the purpose and Intent of the General Assembly to
help ensure that Virginia's independent cides and counties exerclse the options provided
by law to work together for their mutual benefit and the benefit of the Commonwealth.
To carry out this purpose and Intent~ there Is hereby established the Commission on
Regional Incentives.
1 5.1- .2. lvlembershlp; appointment, terms and qualifications of members; vacancies;
Executive Director. - A. The Commission shall consist of eight (8) members appointed by
the Governor subject to confirmation by the General Assembly, two (2) members of the
Senate appointed by the Senate Privileges and Elections Committee, and three (3)
members of the House appointed by the Speaker of the House. The members' terms of
office shall be for five (5) years, except that original appolntments from each of the
appointing authorities shall be made for such terms that the term of one (1) member shall
expire each year.
The Executive Director of the Commission on Local Government shall also serve the
Commission on Regional Incentives as Its Executive Director.
B. Appointments by the Governor shall be made so as to establish and maintain a
balanced membership on the Commission in terms of regional representation. In addition,
the Governor's appointments shall Include four (4) local government representatives and
four (4) business representatives. The local government appointments shall be made from
a list of nominees presented by the Virginia Hunlclpal League and the Virginia
Association of Counties. The business representatives shall be made from a list of
nomlnees presented by the Virginia Chamber of Commerce.
11
Various statewlde commissions and committees have conducted extensive research
on the desirability of various local government structural arrangements. After review of
these studies and exploring at length the options available to local governments, several of
the recommendations of the Grayson Commission are conslstant with goals outlined in this
document. The following recommendations thus track substantially several of the
recommendations of the Grayson Commission.
Currently, Senator Charles Hawkins Is leading a Joint subcommittee investigating
creative ways that localities can join together to develop and administer projects--such as
industrial parks--where the costs are shared, resources pooled, and revenues from the
projects allocated among the participating localities. The following recommendations
would address many of the same Issues under conslderatlon by the Joint subcommittee.
Recommendation A
Foster and develop regional cooperation through the transition of Independent
cities of less than 125,000 population to cities that are part of their surrounding county,
according to these principles:
^ny city with a population under ! 25,000 may become a "Class ^" city which
shall become part of an adjoining county, and shall be called a city In all official
State documents. ^ "Class A" city has all the powers of a town and whatever
additional powers it may negotiate with the county It Joins plus whatever powers
are granted to "Class ^" cities by the General ^ssembly. ^ county shall provide
to the residents of a "Class ^" city the same services as are provided to a town,
except as modified by agreement of the city and county.
Cities and counties that voluntarily join together to create the new "Class A" city
have a greatly Improved chance for a successful transition. The agreement reached
by the city and county on the terms of the transition Is critical. Local governments
are responsible for working hard to achieve that agreement. The agreement shall
specify those services that the county and the "Class ^" city will each provide and
the distribution of revenue in support of those service responsibilities. The State
government is responsible for encouraging that agreement through flexible laws and
incentives and by provldlng mediation assistance If needed. Unless they are clearly
illegal, Items agreed to by the city and the county should not be changed by the
COUrt.
Whenever a city and county have entered into cooperative regional structures or
agreements, Including regional authorities, those structures shall be preserved and
State funding shall not decrease as a result of transition to "Class A" city status.
When a city becomes part of a county through transition to "Class A" status, the
county shall receive the taxing and financing authority formerly held by the city,
and the "Class A" city shall exercise the taxing authority of a town Including the
existing preemptions of certain local taxes.
5. A city that does not become a "Class A" city shall not have the right to non?
Structural Options for Local Governnment
Virginia's tradirJonal system of local govemment structure Is straightforward and
uncomplicated. Virginia has the fewest governments per capita of all the states In the
Union. Taxing and spending authority is clear. Citizens can understand which
government is responsible for actions affecting them.
The system of Independent cities and separate counties served Virginia well for
many decades. Through most of Virginia's history, cities provided most urban-type
services, Including water, sewer and publlc safety, while counties remained mostly rural.
This system worked quite well because little cooperation between cities and counties was
required.
Virginia's system of local government has also led to local govemment structures
evolving differently in various parts of the State. In some regions of the Commonwealth,
for example, only city governmental structures exist while In other regions there are
various combinations of cities, towns, and counties.
Two trends challenge the effectiveness of the traditional pattern. The first Is
population growth. Some counties are densely populated and have developed a set of
municipal services simllar to those in titles. This parallel development of Infrastructure
and services, sometimes dupllcatlve and expensive, undercuts the urban-rural dlsttnctlon
that was much of the basis for traditlonal structures and patterns.
A second trend highlights shortcomings In the Virginia pattem of local government.
Economic competition is not Just local, or statewlde, or even national in scope. A city no
longer competes just with an adjoining county; Instead the region that Includes both city
and county competes with regions elsewhere In the country and the world. This creates a
clear need for cooperation between Jurisdictions and within regions.
Virginia laws should permit opportunities for strong regional cooperation and
consolldatlon and an effectJve means for Independent cities to transltlon to cltles that are
part of adjacent counties. Virginia laws should permit new opportunltJes for regional
cooperation and governmental structures. Legislation needs to allow for the design of
individually tailored regional solutions.
More flexible laws are needed to allow for the transition of Independent cities to
cities within counties and to allow the transltloned cities to grow and prosper along with
thelr counties in a non-adversarial manner. The South Boston transition and the current
studies of transition by Charlottesville, Winchester~ and Fredericksburg underscore the
serious problems currently being faced by Independent citles of less than 12.5,000
population.
Laws that enable localities to respond effectively to new challenges are essential.
Equally Important are state laws that create Incentives and Inducements for local
governments to enter into cooperative programs and efforts~ regional government, and
transltioned clty status. Flexibility and incentives are needed so that the State and its
localities can be as effective as possible.
12
voluntary annexation.
6. "Class A" cldes shall not have the right to return to an independent city status.
Recommendation B
All localities, Including those that are not Involved in change of boundary or
structure changes, should be permitted to enter Into voluntary agreements, including
revenue~ growth sharing, or tax base sharing. Sufficient legal authority should be granted
to counties for them to enter Into revenue sharing, growth sharing, or tax base sharing
agreements without the necessity to obtain voter approval through referendum.
Recommendation C
The State should provide financial Incentives to those localities that consolidate,
merge, or create a regional governmental structure. The current provision of law that
provides that State aid to consolidated governments shall not be reduced below the
combined amount received by the localities prior to consolidation should be extended
from five years to fifteen years. In addltlon, the State should be directed to use the most
favorable State aid distribution formula from among the consolidated localities after the
consolidation for a period of ten years. These same provisions should apply to regional
governmental structures.
Recommendation D
The requirement that a referendum pass in each locality prior to the consolidation
of local governments should be modified to allow for a majority of the combined voters of
the proposed consolidated locality to determine the issue. The affected local governments
would have the optlon to choose between the existing procedure or a majority vote In the
proposed consolidated area. This option would prohibit a minority of citizens within the
proposed consolidated locality from blocking the will of the majority.
14
Government Service Responsibilities and Taxing Authority
The Urban Partnership commends the General Assembly for establishing the
Commission on State and Local Service Responsibility and Taxing Authority. The
Commission, whlch Is slated to submit recommendations by December of 1995, should
be extended for an additional year to allow It sufficient time to formulate comprehensive
recommendations on all of the Items contained in House ]olnt Resolution No. 487 (95).
The extension of the life of the Commlsslon should not preclude its forwarding some
recommendations to the 1996 session, particularly on the adoption of a uniform
ordinance for the Business Professional Occupational License Tax and the adoption of
uniform and equitable collection, audit, and appeals procedures for all local taxes.
Business interests and local governments must work cooperatively and closely with the
Commlsslon to that end.
The Commission should adhere to the following principles for reordering and
reformlng service responsibilities, revenue resources, and tax administration:
*** The imbalance between the services which localities must provide and the revenues
available to them should be corrected.
Responsibility for only those services which can be provided more effectively,
efficiently, and equitably at the State or regional level should be assumed by the
State or region--particularly those services, such as public health and social services,
that are directed at the allevtatlon of poverty or reducing the effects of poverty.
State and local governments should undertake continual evaluation of services,
eliminating those that no longer serve an essential function of government,
privatlzlng those services that can be provided more effectlvely and efflclentiy by
the private sector, and realigning service delivery systems to improve efficiency,
effectiveness, and economles of scale.
*** The array of local taxes should have a rational basis and should be reviewed for any
adverse Impacts on business growth and job creation.
*** Local taxes should be administered uniformly and employ equitable collection,
audit, and appeal procedures.
*** ^ny reallocation of service responsibilities and tax authority should decrease the
disparity in tax burden among local governments which provide similar functions.
The restructuring of existing service responsibilities and tax authority between the
State and local governments should have as Its objective either no net Increase in
the State-local tax burden on the economy, or a reduced burden.
16
Government Service Responsibilities and Taxing Authority
Introduction
Core urban areas have suffered from the flight of prosperous middle and upper
income households and businesses to surrounding suburban locales. This shlft results in
a(n):
Increased concentration of lower Income and dependent populations.
Declining tax base, due to a decline In Investment In the area.
High demand for social services and reduced ability to deliver services.
Hlghest property tax rates In the Commonwealth.
To enable urban areas to compete with other regions for commercial, industrial,
and residential development, the fiscal plight of core urban localities must be addressed in
a manner that:
( ! ) Reduces the burden on urban taxpayers for essential services to poor and
dependent populations.
(2) ^llows tax and fee structures to be commensurate with adjacent localities.
(3) Enables each Iocallty to Invest In Its economic future.
^ favorable tax structure Is often cited as crucial to economic development. Both
citizens and businesses want a tax system that is: fair, predictable, consistently
administered, logical, reliable, diversified over a broad base, equitable, and
understandable.
Tax systems also should provide for accountability and be professionally and
uniformly administered. They must Include a good revenue structure and a balanced
division of service responsibilities between the State and Its localities.
Virginia's responsibilities for service delivery must be evaluated and taxing authority
of the State and local governments must be examined. The following page outlines the
proposed approach for addressing these Issues.
15
Unleashing Neighborhood Potential
The following section of this report offers proposals for Unleashing Neighborhood
Potential through actions by State and local development corporations, State government,
local government, the private sector~ and the residents of each neighborhood.
community can all combine efforts to integrate urban neighborhoods Into the growing
regional economy.
Government/Business/Community Role~
The role of local government In the revitalization process Is critical. First and
foremost~ government must provide quality basic public services to the community (police
and fire protection, water and sewer sewlce~ education, garbage collection, street
maintenance, etc.) at a reasonable cost. Second, government must ensure that the pdvate
investments in neighborhoods are protected and maintained. Thlrd~ the government must
create a favorable climate for private sector operations~ eliminating obstacles and barriers
to development. Fourth, local government should be the catalyst that helps create the
vision for the neighborhood and plans Its redevelopment. Flfth, government must target
its Investments where the need is the greatest and there is the prospect for the greatest
long-term economic impact. Government must be supportive of the revitalization efforts
of the community and the private sector while respecting the realities of the marketplace.
The core urban areas hold unrealized potential for private Investment and
profitable business opportunities. The private sector must vlew the core urban areas as an
opportunity, rather than a liability. With thls view In mind, the private sector can marshal
the expertise and capital to build solid investment potential and Job growth. The
Committee on Economic Development recommends four avenues for business
involvement In the community building process:
1 ) use emerging Inner-city resources in their business activities;
2) join local and national systems of support for Inner-clty community building,
such as national community development Intermediaries and metropolitan-wide
housing partnerships;
3) encourage the reshaping of public and nonprofit programs to reflect the
communlty building approach; and
4) guide corporate resources and community Involvement towards Inner-city
community building. Thls Involvement positions the private sector to be a full
parmer tn the revitalization process.
Urban housing markets represent unique opportunlfles for private sector
investment. Because of convenient location, available Infrastructure, varied municipal
services, unique architectural character, affordable real estate and established
neighborhood Identity, housing for a broad range of family Incomes represents an
underutilized market opportunity. It is essential that neighborhoods avold the
concentration of Iow Income families and encourage a range of family Incomes to be
present in the neighborhood.
The overwhelming and concentrated problems of the core urban areas have
overtaxed the local government resources available to address these problems, if
revitalization efforts are to be successful, they must be founded In the community. Only
through the active involvement of community leaders and residents In efforts to identify
the key problems and solutions will the local resources be used effectively.
Neighborhood-based Institutions--community development corporations, churches, .
Unleashing Neighborhood Potential
If regions are to thrive, then neighborhoods must be able to participate freely tn
and benefit fully from regional development. Urban policy of the past focused on the
development of neighborhoods as if they were Islands In an endless sea. Today we must
recognize that neighborhoods can no longer function as Islands, but are an Integral part of
regional economies.
A new model for development in our core urban neighborhoods is needed--a
model that focuses on total community building; a collaborative model that draws upon
the collective resources of government, the private sector, the nonprofit sector, and
Indlvldual citizens. The foundation of this collaborative model Is: 1 ) based on a
comprehensive economic, social, and physical development perspective; 2) centered on
the nelghborhood's vision of its future; 3) focused on the interrelation between the core
area, the region, and the global economy; 4) focused on business development that Is
"export" oriented, along with businesses that serve the local economy; 5) built around
government Incentives and services that support private sector Investment and Job
creation; 6) directed at offsetting the high cost of doing buslness in the core urban areas;
7) built on strong partnerships between the business community, the government, the
neighborhood organizations, and the residents; and 8) directed at Indlvidual and family
responsibility, growth, and economic Independence.
Urban areas often offer unique competitive advantages for new growth, Including a
strategic location, unmet market demand, access to regional business clusters, and an
underutilized labor pool.
Yet, the task of development in core urban neighborhoods Is challenging because:
Existing development patterns are well established
Neighborhoods have historic and cultural significance
Costs associated with redevelopment often exceed new construction costs
Existing development patterns are inefficient for modem development
Existing property often contains environmental problems
Vacant land Is hard to assemble In parcels of sufficient size
Current residents resist dislocation to accommodate redevelopment.
The key to success for our core cites is to reduce the barriers to development and
capitalize on the advantages.
Through the combined efforts of private for-profit, private not-for-profit,
governmental Institutions, and residents, core urban areas will achieve neighborhood
relnvestment. All of our public and private institutions must rededlcate their attentions
and resources to the revltalizatlon process. Because citizens care Intensely about their
neighborhood Issues, one of the most compelling units of governance of our time is found
at the neighborhood level. Citizens of each community must lead revitallzadop efforts If
the social and economic Ills of the neighborhood are to be addressed. With the
neighborhood residents in the lead, government, the pflvate sector and the nonprofit
18
incidental to a housing project. This recommendation would expand
VHDA's authority to finance redevelopment projects similar to the
authority provided local redevelopment and housing authorities. Because of
VHDA's excellent financial status and exemplary bond rating, it Is able to
provide favorable bond financing to projects that may not be able to obtain
the required financing through the local redevelopment and housing
authority or from private sources.
Virginia's Enterprise Zone Act should be amended to increase the tax
credits to accommodate business locations and expansions In Enterprise
Zones. Technical amendments should be made to the Act to Improve the
administration of the Enterprise Zone Program. Virginia's Enterprise Zone
Act was completely redrafted as a result of the ! 995 General Assembly
session. As a result of that reenactment several changes have complicated
the effective admlnlstratlon of the program--the most slgnlficant of these
being a $5 million limit on the tax credits that will be available for business
locations and expansions and real property Improvement. It is uncertain
when this limit will be reached; however, the General Assembly should take
action to assure that businesses that are contemplating locating, expanding
or Investing in an Enterprise Zone are treated equally under the Act and
there should not be any penalty because of the timing of the decision to
locate or expand. The General Assembly should clarify the law to provide
certainty to the buslness on the amount of tax credits that would be
available upon their location or expansion.
The Partnership should work with the joint subcommittee of the General
Assembly studying buslness finance and capital access In the development of
methods to Increase the availability of business capital for emerging and
small businesses locating in distressed neighborhoods. Several program
options are available to the State that would directly benefit the small and
emerging businesses. These options Include the "Capital Access Program,"
tax credits to lending institutions, secondary market for small business loans,
loan guarantee program, or a loan loss reserve ~und. In the design of any
program of business assistance, the State should ensure that organizations
that are dedicated to neighborhood and community economic revitalization
can directly administer or access the program.
The legislative authority for local governments to remedy blighting
conditions In conservation, rehabilitation, and redevelopment districts should
be expanded to allow for the Immediate repair to the exterior of structures
and the placement of a lien on such property to recover the cost of such
repair. The Code of Vlrginla allows localities to abate public nuisances, but
the definition of a public nuisance does not Include dilapidated,
deteriorated, or decaying structures that are a blight on the community.
The Code does allow for action against propenJes when they are considered
a drug blight. Often, the only remedy for the locality is to designate the
structure as unsafe and have the structure razed. A preferred approach Is to
allow the local government to make the necessary exterior repairs when the
21
nonprofit corporations, and others-can be the front line for attacking these problems
locally. The narrowly focused efforts of the past must be replaced by more
comprehensive inclusionary approaches. The combined efforts by government and the
private sector to revitalize the urban core are most effective when channeled through and
conducted In partnership with representative neighborhood organizations. These
neighborhood organizations and nonprofit corporations need the continued financial,
technical, and moral support to adequately fulfill these new and expanded responslbllltles.
The following set of recommendations will strengthen the ability of neighborhoods
to address their problems and will bring the combined resources of government, the
private sector, and the community to the permanent economic revival of the core urban
areas. While all of the recommendations are Important to neighborhood revitalization, the
principle recommendations should be given Immediate attention and priority.
Princiole Recommendation~
Establish a statewlde nonprofit corporation dedicated to furthering
neighborhood and community revitalization supported by the private sector,
state and local governments, and community-based organizations. The
expansion of an existing statewtde organization to undertake this mission IS
preferred over the creation of a new corporation.
It Is recommended that the Virginia Community Development Corporation
(VCDC) consider expanding Its mission and functions to Include broad-
based support for neighborhood and community revitalization. VCDC
should be a multifaceted corporation providing a variety of financial,
technical, and organizational support programs to local nonprofit
corporations dedicated to development in economically distressed areas
across the State. The expanded functions of the VCDC should Include: (a)
technical assistance and training for local CDCs; (b) seed money support;
(c) predevelopment flnance~ (d) gap financing for projects--both debt and
equity; and (e) an association of nonprofit organizations dedicated to
neighborhood and community-based development. One of the primary
purposes of the VCDC would be to attract out-of-state and foundation
support for neighborhood and community-based development. The VCDC
board should reflect the partners in the community development process--
government, business, and the nonprofit community. The VCDC may find
it necessary to establish subsidiary corporations to oversee these specialized
~uncdons.
Virginia Housing Development Authority (VHDA) enabllng legislation
should be amended to allow VHDA to provide financing for mlxed Income
housing and commercial development In enterprise zones, redevelopment
areas, and conservation areas. The expansion of VHDA's authority to
finance housing and commercial projects In distressed areas will provide a
much needed financing mechanism for redevelopment projects. Currendy
VHDA is authorized to finance mixed Income housing projects In the City
of Portsmouth only and finance commercial activity only when It is
2O
Impact upon the revitalization process in distressed communities. Everything
from transportation Improvements to Job training to welfare reform to
housing rehabilitation can contribute to the comprehensive revitalization of
the neighborhood. State programs that encourage upward economic
mobility and mixed or high Income development should be directed towards
high poverty neighborhoods. Additionally, a special effort should be made
to redirect those programs that concentrate poverty, away from high
poverty neighborhoods.
Local Government:
Local governments should Institute aggressive, comprehensive code
enforcement programs In blighted neighborhoods or neighborhoods
exhibiting signs of blight. Aggressive, comprehensive code enforcement by
local government Is necessary to ensure that neighborhoods are malntalned,
blighting influences are thwarted, and reinvestment is encouraged. Code
enforcement--properly administered with the support of the neighborhood
residents--will ensure a clean and safe community envlronment with rising
property values.
Local governments should Invest in strengthening the capacity of
neighborhood-based organlzatlons. Sustained neighborhood revitallzadon
centered around community-based organizatlons requires a continual source
of operational support for the community-based nonprofit organizations.
Thls support has to come from a variety of sources, both public and private.
Local government should be a full partner In the financial support of these
commu'nity development organizations and should cooperatively establlsh
the performance standards or outcome measures for neighborhood
revitalization. This Investment can be a very cost effectlve approach to
leveraglng public and private resources.
Local service delivery systems should be organized to recognize
neighborhood boundaries and organizations. Local government must
recognize, utlllze, and support the talents and resources available In the
neighborhood. Revitallzadon efforts must proceed with the support,
Involvement, and leadership of the neighborhood. Local government can
provide both technical and financial support for efforts by neighborhood
groups to address the critical Issues that face their community. In addition,
local government can take a proactive approach to neighborhood
governance. Community policing Is a testament to the success of this
philosophy. Several local governments have active neighborhood Initiatives.
Hampton, Roanoke, Richmond, Vlrglnla Beach, and Arlington County each
have developed outstanding programs to focus on neighborhood Inltlated
action. These laudable efforts should be replicated and magnified in urban
areas across the State.
Expand the legislative authority of local governments to regulate the design
of new residential and commercial structures located outside of a historical
23
owner cannot be located or when the owner Is unable or unwilling to
correct the code violations and apply the cost of the repair as a lien against
the property.
Business leaden should direct their corporate resources and community
Involvement towards neighborhood revitalization. Most major Virginia
corporations have active foundations and programs serving the community.
These programs should give priority to the rebuilding of our distressed
neighborhoods. Support of community-based efforts dedicated to
neighborhood revltallzatlon should be the central focus of corporate
involvement.
Recommendations
State and Local Development Corporations:
Virginia's urban areas are encouraged to participate with national
intermediary corporations (Local Initiative Support Corporation [LISC],
Enterprise Foundation, Neighborhood Housing Services, and Development
Training Institute). These national intermediates provide a range of
technical and financial assistance to a local community In support of
neighborhood and community-based development. The LISC program in
Pdchmond is an example of the success that can be achieved through these
organlzatlons when the local community Is committed to the effort. These
national Intermediates need to dovetail their efforts and resources with
those of existing State programs, such as the Department of Housing and
Community Development's housing Inltlatives, and those of the urban
locality towards total community renewal. Broad based community support
and a maturing community-based nonprofit sector are essential for success.
State Government:
The Neighborhood Assistance Act (NAA) tax credits should be Increased
and the Increase targeted to distressed neighborhoods. The Neighborhood
Assistance Act provides a fifty percent state tax credit for private sector
contributions to a 501 (c)3 corporation that will benefit either Impoverished
people or Impoverished places. The NAA tax credits are currently limited
to $5.25 million annually. This limit Is scheduled to Increase to $8 million
on July 1, 1996. The State should Increase the limit to $ ! 0 mllllon and
target the use of the Increase to distressed neighborhoods or communities.
Additional consideration should be given to extending the legislative sunset
of the program. The NAA Is considered a national model for encouraging
private sector support of nonprofit activities benefiting lower Income
populations.
Focus and target the combined resources of the State agencies at the
revitalization of economically dlstressed neighborhoods. State agencies
administer a variety of programs that, taken together, can have a major
22
dlstdct, but Included In a conservation, rehabilitation, or redevelopment
district. Often inappropriately designed new housing in an existing
neighborhood can become a bllghdng Influence upon the whole
neighborhood within a short period of time. When conservation
rehabilltadon or redevelopment Is In progress within the nelghborhood, new
development should complement and not detract from the character of the
existing neighborhood.
Private Sector*:
o The private sector must assume a strong and active role In the neighborhood
revitalization process. Business leaders should respond to economic waste,
threat to social order, deterrent to regional prosperity, and lost potential of
distressed neighborhoods. These leaders are uniquely suited to provide
leadership in the neighborhood and community building process. Business
should join multisector state and local parmershlps that support
neighborhood revitalization. They should exercise the same leadership in
relation to neighborhood development as has been displayed for regional
economic development.
Private sector business should use the emerging resources of urban
neighborhoods in their business activities. Urban neighborhoods often offer
unique opportunities for business development. Locations for plants and
offices, pools of potential workers, minority-owned subcontractors and
suppliers, and untapped markets are all available In these urban
neighborhoods. As the business environment in these neighborhoods
becomes more conducive, outside firms should reconsider the commercial
possibilities available within these areas. Unless there Is a concerted effort
by business leadership to rethink the opportunities that exist, these
opportunities will go unrecognized.
The business leaden should advocate the refocusing of public and nonprofit
organizations' resources on the neighborhood and community-based
development. Business leaders often are not only leaden of Industry, but
hold prominent roles within their community where they can Influence the
policy of public and nonprofit organizations to allocate resources to
distressed urban neighborhoods, to enhance the participation of local
residents and community organizations In service delivery, to train
community leaden, and to remove barriers to community-based
development.
These private sector recommendations parallel the recommendations of the
Committee for Economic Development in their report, Rebuilding Inner-City
Communities: A New Approach to the Nation's Urban Crisis. The Committee
for Economic Development is an Independent research and policy organization of
some 250 leaders of America's most prominent corporations and noted schQlars.
24
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #5-18-24-70-175-184-202-354-429
W. Robert Herbert
City Manager
Roanoke Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, October 23, 1995,
Ordinance No. 32707-102395 was adopted with regard to holiday time for City employees.
On motion, you were requested to explore other alternatives of recognizing firefighters,
police officers, water and sewer employees, and others in regard to holiday leave; and you
were further requested to provide information on the cost to the City to compensate those
employees who work holidays at the rate of time and one-half and report to Council
accordingly.
Sincerely,
City Clerk
MFP:sm
pc:
George C. Snead, Jr., Director, Public Safety
Kenneth S. Cronin, Manager, Personnel Department
Barry K. Agnew, Administrator - Pay/Classification, Personnel Department
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #5-18-24-70-175-184-202-354-429
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32707-102395 amending and reordaining {}2-37,
Office hours, work weeks and holidays, Code of the City of Roanoke (1979), as amended,
amending and reordaining {}2-49, ~, by amending current subsection (a) and
adding a new subsection (bl); amending and reordaining subsection (c) of §2-54, Paid
leave: the amended and added subsections providing for 88 hours of holiday time per year
for all officers and employees of the City, except for certain employees accruing holiday
time at a different rate on November 1, 1995; providing for two new floating holidays during
which City offices will remain open; providing for new schedules of vacation leave and paid
leave for certain emergency service employees; providing a new schedule of paid leave
for Fire Department employees working the three-platoon system; providing for the
carryover of 24 hours of holiday time; and providing that employees of the City who have
been permitted to maintain holiday balances shall be paid for their holiday hour balances,
except 24 hours, at their rate of pay, effective November 1, 1995. Ordinance No.
32707-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #5-18-24-70-175-184-202-354-429
Evelyn Jefferson
Vice-President - Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 32707-102395 amending and raordaining §2-37,
Office hours, work weeks and holidavs, Code of the City of Roanoke (1979), as amended,
amending and reordaining §2-49, ~, by amending current subsection (a) and
adding a new subsection (bl); amending and raordaining subsection (c) of §2-54, Paid
leave; the amended and added subsections providing for 88 hours of holiday time per year
for all officers and employees of the City, except for certain employees accruing holiday
time at a different rate on November 1, 1995; providing for two new floating holidays during
which City offices will remain open; providing for new schedules of vacation leave and paid
leave for certain emergency service employees; providing a new schedule of paid leave
for Fire Department employees working the three-platoon system; providing for the
carryover of 24 hours of holiday time; and providing that employees of the City who have
been permitted to maintain holiday balances shall be paid for their holiday hour balances,
except 24 hours, at their rate of pay, effective November 1, 1995. Ordinance No.
32707-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Evelyn Jefferson
October 27, 1995
Page 2
Please include Ordinance No. 32707-102395 in Supplement No. 35 to the Roanoke City
Code.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Er'lc,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32707-102395.
AN ORDINANCE amending and reordaining S2-37, Office hours~
work weeks and holidays, Code of the City of Roanoke (1979), as
amended; amending and reordaining §2-49, Vacation leave, by
amending current subsection (a) and adding a new subsection (bl);
amending and reordaining subsection (c) of §2-54, Paid leave; the
amended and added subsections providing for eighty-eight hours of
holiday time per year for all officers and employees of the City
except for certain employees accruing holiday time at a different
rate on November 1, 1995, providing for two new floating holidays
during which City offices will remain open, providing for new
schedules of vacation leave and paid leave for certain emergency
service employees, providing a new schedule of paid leave for Fire
Department employees working the three-platoon system, providing
for the carryover of twenty-four hours
providing that employees of the City who
maintain holiday balances shall be paid
balances, except twenty-four (24) hours,
effective November
effective date.
of holiday time, and
have been permitted to
for their holiday hour
at their rate of pay
1, 1995; and providing for an emergency and an
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. Section 2-37, Office hours~ work weeks and holidays, Code
of the City of Roanoke (1950), as amended, is hereby amended and
reordained to read and provide as follows:
S2-37. Office hours~ work weeks and holidays.
(a) Except as may be otherwise provided by law, and
subject to the provisions of this section, the offices of
the city shall be kept open, for the transaction of
business with the public, between the hours of 8:00 a.m.
and 5:00 p.m., daily, except on Saturdays, Sundays and
legal holidays of the City established by subsection (b)
of this section.
(b) In each calendar year, the first day of January
(New Year's Day), the third Monday in January (Dr. Martin
Luther King, Jr. Day), the third Monday in February
(George Washington Day), the last Monday in May (Memorial
Day), the fourth day of July (Independence Day), the
first Monday in September (Labor Day), the fourth
Thursday in November (Thanksgiving Day), the Friday next
following Thanksgiving Day and the twenty-fifth day of
December (Christmas Day), or whenever any such days shall
fall on Saturday, the Friday next preceding such day, or,
whenever any such days shall fall on Sunday, the Monday
next following such day, shall be observed as legal
holidays of the city by all departments of the city
except as may otherwise be provided by law and except as
to employees of departments of the city that work twenty-
four (24) hour shifts.
(c) Except as provided in subsection (d) of this
section, each officer or employee of the city shall
receive eighty-eight (88) hours of holiday time each year
(the nine legal holidays of the city established by
subsection (b) above and the second Monday in October
(Columbus Day) and November 11 (Veterans Day)); offices
of the city shall remain open during the two latter
holidays which shall be observed as floating holidays by
City employees. Except for employees of departments that
work twenty-four (24) shifts, holiday time shall be taken
on the nine (9) legal holidays of the city established by
subsection (b) of this section and at such other times as
shall be mutually agreed to by the officer or employee
and his department head or equivalent official.
Employees of departments that work twenty-four (24) hour
shifts shall take their holiday time at times mutually
agreed to by them and their department head or equivalent
official. On and after July 1, 1996, twenty-four (24)
hours of holiday time may be carried over from one fiscal
year to the next and accumulated and used at times
mutually agreed to between any officer or employee
carrying over holiday time and his department head or
equivalent official. No officer or employee shall be
paid for holiday time accumulated after November 1, 1995.
(d) Employees of the City on November 1, 1995, who
on such date held Jobs that entitled them to accrue more
- 2 -
than eighty-eight (88) hours of holiday time per year
shall continue to accrue holiday time at the rate of
accrual in effect on November 1, 1995, so long as they
hold such jobs and until termination of their City
service. All employees of the City hired or rehired
after November 1, 1995, shall accrue holiday time
pursuant to subsection (c) of this section.
(e) The officers and employees of the city shall
remain in their respective offices during the hours
herein provided for, and at such other times, including
the days on which the offices may be closed pursuant to
subsections (a) and (b) of this section, as the heads of
the departments shall require, except when official
business requires that they be absent therefrom. The
city manager and other council-appointed officers shall
establish working hours for employees under their
jurisdiction.
(f) Notwithstanding any provisions of this section
to the contrary, the city manager, the assistant city
manager and directors by authority of the city manager,
the city clerk, the director of finance, the city
attorney, the municipal auditor, the director of real
estate valuation and the city registrar shall not
accumulate any equivalent time off for hours worked in
addition to regular office hours; provided, however, that
any such officer may be absent from his office during
regular office hours, without penalty, so long as such
absence does not interfere with the normal operations of
such office.
2. Section 2-49, Vacation leave, is hereby amended and
reordained by amending current subsection (a) and by the addition
of a new subsection (bl), the amended and new subsections to read
and provide as follows:
§2-49. Vacation leave.
(a) On and after July 1, 1985, and during each
fiscal year thereafter, officers and employees of the
city, except fire and emergency medical service employees
working the three-platoon system, emergency medical
service employees who work a forty-two (42) hour week,
part-time, seasonal, temporary and extra help
employees,shall accrue vacation leave each calendar
month, based on cumulative years of city service, in
accordance with the following schedule:
-3 -
Cumulative Years
of City Service
Vacation Leave Accruing
Each Calendar Month
Up to 5 8 hours
5 to 10 10 hours
10 to 20 12 hours
20 to 30 14 hours
30 or more 16 hours
(bl) On and after November 1, 1995, and during each
fiscal year thereafter, emergency medical service
employees who work a forty-two (42) hour week shall
accrue vacation leave each calendar month, based on
cumulative years of city service, in accordance with the
following schedule:
Cumulative Years Vacation Leave Accruing
of City Service Each Calendar Month
Up to 5 9 hours
5 to 10 11 hours
10 to 20 13 hours
20 to 30 15.25 hours
30 or more 17.25 hours
3. Subsection (c) of S2-54, Paid leave, is hereby amended
and reordained to read and provide as follows:
S2-54. Paid leave.
(c) Paid leave shall accrue as provided by this
subsection.
(1) Ail officers and employees of the city
except fire and emergency medical service employees
working the three-platoon system and emergency medical
services employees who work a forty-two (42) hour work
week:
Total years
of service
Hours per Month
0 to I 10
1 to 5 12
5 to 10 14
10 to 15 16
15 to 20 17
20 to 25 18
25 to 30 19
30 or more 20
4
(2) Fire department and emergency medical
service employees working the three-platoon system:
Total years
of service Hours ~er Month
0 to 1 17
1 to 5 19.75
5 to 10 22.75
10 to 15 25.50
15 to 20 26.75
20 to 25 28.25
25 to 30 30
30 or more 32
(3) Emergency medical service employees who
work a forty-two
Total Years
of service
0 to 1
1 to 5
5 to 10
10 to 15
15 to 20
20 to 25
25 to 30
30 or more
(42) hour work week:
Hours ~er Month
11
13
15.25
17.25
18.25
19.50
20.50
21.50
4. Officers and employees of the City on November 1, 1995,
who have been permitted to accrue and maintain holiday hour
balances, shall be paid for their holiday hour balances, except
twenty-four (24) hours which may be carried over pursuant to S2-
37(c), Code of the City of Roanoke (1979), as amended, at their pay
rate effective November 1, 1995. All such payments for accrued
holiday hour balances shall be paid by March 31, 1996.
5. Except for employees grandfathered under subsection (d)
of S2-37, any employee of the City on November 1, 1995, who as of
such date was entitled to earn holiday time, shall receive eight
(8) hours of holiday time for the 1995 Columbus Day holiday
(observed on the second Monday in October).
- 5 -
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after November
1, 1995.
ATTEST:
City Clerk.
6
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: PAID HOLIDAYS
October 23, 1995
95-12
BACKGROUND IN CHRONOLOGICAL ORDER IS AS FOLLOWS:
Paid holidays total nine since 1984 when Martin Luther King, Jr. Birthday was made
a paid holiday. Veteran's Day as a day off for City employees was moved from
November 11 to the day after Thanksgiving in 1965.
State holidays total eleven with Columbus Day and Veteran's Day being the dates that
differ from the nine City holidays.
Contracts with Constitutional Officers and Registrar for participation in the City's
classification and pay plan and adherence to personnel policies states that the holiday
schedule is:
City Holidays - Treasurer, Registrar, Commissioner of Revenue
State Holidays - Sheriff, Commonwealth's Attorney, Clerk of Circuit Court
Hours scheduled to work impact holidays in that holiday time off can vary from four
hours to twelve hours depending on the employee's scheduled work day. For
example, an employee in one department may receive 12 hours for a holiday while
another employee may receive 8 hours for the same holiday. Fire suppression
employees receive three 24 hour holidays per year.
Holidays are earned days off, usually to be scheduled at a later date, for employees
that work for departments with 24 hour shills. Schedules for these employees are set
regardless of holidays and time off is earned on the holiday and may be taken at a later
date.
Annual work hours for full time regular employees are 2080 for those on 40 hour
work week, 2184 for EMS employees on 42 hour work week and 2912 for Fire
Suppression employees on a 56 hour work week.
Governor of the Commonwealth of Virginia has closed state offices for extra holiday
time of[during each of the last four years. The City has also given extra holiday time
of[during the last four years but not always matching the state days of[
Honorable Mayor and City Council
Page 2
H. Carry-over of holidays earned from one fiscal year to the next has been allowed.
H. CURRENT SITUATION IS AS FOLLOWS:
A. Survey of localities shows an average of 10.92 holidays and of private businesses
shows an average 9.17 holidays.
B. Difference exists between some constitutional officers and the rest of the City as far
as holiday schedule utilized.
C. Inequity of holiday hours off exists since leave time is for the scheduled work day
which varies among departments and employees.
D. Leave hours are earned at a higher rate for Fire Suppression employees to reflect the
56 hour work week which is 40% more hours than the 40 hour work week. EMS
employees, who work 42 hours per week currently earn the same leave hours as 40
hour work week employees. Minor adjustments are needed to certain leave hours
earned for these departments to put them on a pro rata basis with other departments.
E. Citizens are accustomed to all City services being available on Columbus Day and
Veteran's Day.
F. Carrg-over balances of holidays represent a liability to the City that continues to grow
as employee salaries increase.
IH. ISSUES IN ORDER OF IMPORTANCE ARE:
A. Level of Service
Equity
C. Flexibility
D. Cost
IV. ALTERNATIVES IN ORDER OF FEASIBILITY ARE:
A. City Council change the City Code effective November 1, 1995 to:
Honorable Mayor and City Council
Page 3
ii.
iii.
iv.
"Grandfather" current employees who now receive more than 88 holiday
hours per year to their existing hours granted per year, 90 hours for 10 hour
shift employees and 108 hours for 12 hour shift employees. All new
employees hired into these positions will receive 88 hours of holiday time per
year.
Provide a standard of 88 holiday hours per year for all City employees except
those specified in A.i. above.
Provide that Columbus Day and Veterans Day are two new floating holidays
during which time City offices will remain open so as to provide quality
customer service. Employees working on Columbus Day and Veterans Day
will earn these holidays. Full time regular employees on the city payroll
effective November 1, 1995 will receive Columbus Day, 1995 as an earned,
floating holiday. "Grandfathered" employees will not earn holiday hours for
these two holidays.
Allow all employees to carry over up to 24 hours of earned holiday time at
the end of the fiscal year. This time can be used at a later date but holiday
time will not be paid upon termination. The effective date for allowing the 24
hour carryover will be July 1, 1996.
Pay emplovees for holiday balances in excess of 24 hours as of November 1,
1995, at their pay rate effective November 1, 1995. Payment will occur
before the end of tax year 1995 with employees given the option of receiving
50% in tax year 1995 and 50% in tax year 1996 to help alleviate the tax
burden of receiving a single payment.
Change leave schedules to reflect the greater hours worked in Fire
Suppression and EMS to put them on a pro rata basis with other City
departments.
Vacation leave schedule for Fire Suppression employees when
combined with proposed holiday time off currently reflects their 56
hour work week.
Paid leave schedule for Fire Suppression employees must be changed
to the following to reflect their 56 hour work week effective
November 1, 1995.
Honorable Mayor and City Council
Page 4
Total Years Hours Per Days Per
of Service Month Year
0to I 17 8.5
1 to 5 19.75 9.9
5 to 10 22.75 11.4
10 to 15 25.50 12.75
15 to 20 26.75 13.4
20 to 25 28.25 14.1
25 to 30 30 15
30 or more 32 16
Vacation leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective November 1,
1995.
Cumulative Years Hours Per Days Per
of City Service Month Year
Upto 5 9 9
5 to 10 11 11
10 to 20 13 13
20 to 30 15.25 15.25
30 or more 17.25 17.25
Paid leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective November 1,
1995.
Total Years Hours Per Days Per
of Service Month Year
0 to 1 11 11
1 to 5 13 13
5 to 10 15.25 15.25
10 to 15 17.25 17.25
15 to 20 18.25 18.25
20 to 25 19.50 19.50
25 to 30 20.50 20.50
30 or more 21.50 21.50
1. Level of service is maintained.
Equity with offices on state holidays and among employees
with differing work hours is achieved. At the same time,
employees who have "grandfathered" holiday time will not
have anything taken away.
Honorable Mayor and City Council
Page 5
Flexibility for City Council to grant holidays is maintained by
not adopting the state holiday schedule. Employees may
either work or take offtbe two additional holidays.
Annual cost is $11,500 for additional holidays. Cost for
employees having holiday balances in excess of 24 hours is
approximately $88,000. Funding has been accrued over the
years in the respective operating funds to pay this accumulated
holiday leave time liability.
Employees receiving payment will be informed of their
balances and the taxability of these payments. The
opportunity to defer the taxes by participating in the City's
deferred compensation plan prior to payment will be included.
City Council change the City Code effective November 1, 1995 to:
Provide a standard of 88 holiday hours per year for ail City employees. No
holiday hours would be "grandfathered" as specified under Alternative A.
ii.
Provide that Columbus Day and Veterans Day are two new floating holidays
during which time City offices will remain open so as to provide quality
customer service. Employees working on Columbus Day and Veterans Day
will earn these holidays.
iii.
Allow all employees to carry over up to 24 hours of earned holiday time at
the end of the fiscal year. This time can be used at a later date but holiday
time will not be paid upon termination. The effective date for allowing the 24
hour carryover will be July 1, 1996.
iv.
Pay employees for holiday balances excluding 24 hours as of November 1,
1995, at their pay rate effective November 1, 1995. All such payments shall
be made by January 31, 1996. Payment will occur before the end of tax year
1995 with employees receiving 50% in tax year 1995 and 50% in tax year
1996 to help alleviate the tax burden of receiving a single payment.
Change leave schedules to reflect the greater hours worked in Fire
Suppression and EMS to put them on a pro rata basis with other City
departments.
Vacation leave schedule for Fire Suppression employees when
combined with proposed holiday time off currently reflects their 56
hour work week.
Honorable Mayor and City Council
Page 6
Paid leave schedule for Fire Suppression employees must be changed
to the following to reflect their 56 hour work week effective
November 1, 1995.
Total Years Hours Per Days Per
of Service Month Year
0 to 1 17 8.5
1 to 5 19.75 9.9
5 to 10 22.75 11.4
10 to 15 25.50 12.75
15 to 20 26.75 13.4
20 to 25 28.25 14.1
25 to 30 30 15
30 or more 32 16
Vacation leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective November 1,
1995.
Cumulative Years Hours Per Days Per
of City Service Month Year
Upto 5 9 9
5 to 10 11 11
10 to 20 13 13
20 to 30 15.25 15.25
30 or more 17.25 17.25
Paid leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective November I,
1995.
Total Years Hours Per Days Per
of Service Month Year
0to 1 11 11
1 to 5 13 13
5 to 10 15.25 15.25
10 to 15 17.25 17.25
15 to 20 18.25 18.25
20 to 25 19.50 19.50
25 to 30 20.50 20.50
30 or more 21.50 21.50
Honorable Mayor and City Council
Page 7
1. Level of service is maintained.
Equity with offices on state holidays and among employees
with differing work hours is achieved.
Flexibility for City Council to grant holidays is maintained by
not adopting the state holiday schedule. Employees may
either work or take off the two additional holidays.
Annual cost is $10,500 for additional holidays. Cost for
employees having holiday balances in excess of 24 hours is
approximately $88,000. Funding has been accrued over the
years in the respective operating funds to pay this accumulated
holiday leave time liability.
Employees receiving payrnent will be informed of their
balances and the taxability of these payments. The
opportunity to defer the taxes by participating in the City's
deferred compensation plan prior to payment will be included.
C. City Council change the City Code effective November 1, 1995 to:
Provide a total of 11 holidays per year for all City employees. Holiday hours
would be taken and earned according to the regular work day for each
employee as illustrated below:
Regular WorkDay Hours Holidays Holiday Hours Per Year
8 11 88
9 11 99
10 11 110
12 11 132
ii.
Provide that Columbus Day and Veterans Day are two new floating holidays
during which time City offices will remain open so as to provide quality
customer service. Employees working on Columbus Day and Veterans Day
will earn these holidays.
Allow all employees to carry_ over up to 24 hours of earned holidav time at
the end of the fiscal year. This time can be used at a later date but holiday
time will not be paid upon termination. The effective date for allowing the 24
hour carryover will be July 1, 1996.
Honorable Mayor and City Council
Page 8
iv.
Pay employees for holiday balances excluding 24 hours as of November 1,
1995, at their pay rate effective November 1, 1995. All such payments shall
be made by January 31, 1996. Payment will occur before the end of tax year
1995 with employees receiving 50% in tax year 1995 and 50% in tax year
1996 to help alleviate the tax burden of receiving a single payment.
Change leave schedules to reflect the greater hours worked in Fire
Suppression and EMS to put them on a pro rata basis with other City
departments.
Vacation leave and paid leave schedules for Fire Suppression
employees when combined with proposed holiday time off currently
reflects their 56 hour work week.
Vacation leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective Nov. 1, 1995.
Cumulative Years Hours Per Days Per
of City Service Month Year
Up to 5 8.5 8.5
5 to 10 10.5 10.5
10 to 20 12.75 12.75
20 to 30 14.75 14.75
30 or more 17 17
Paid leave schedule for EMS employees must be changed to the
following to reflect their 42 hour work week effective Nov. 1, 1995
Total Years Hours Per Days Per
of Service Month Year
0 to 1 10.5 10.5
1 to 5 12.75 12.75
5 to 10 14.75 14.75
10to 15 17 17
15 to 20 18 18
20 to 25 19 19
25 to 30 20 20
30 or more 21 21
1. Level of service may not be maintained.
Equity with offices on state holidays is achieved and among
employees with differing work hours is not achieved.
Honorable Mayor and City Council
Page 9
Flexibili _ty for City Council to grant holidays is maintained by
not adopting the state holiday schedule. Employees may
either work or take offthe two additional holidays.
Annual cost is unknown for additional holidays. Cost for
employees having holiday balances in excess of 24 hours is
approximately $88,000. Funding has been accrued over the
years in the respective operating funds to pay this accumulated
holiday leave time liability. Application of this alternative has
not been appropriately studied for 24 hour shift employees of
the Fire Department.
Employees receiving payment will be informed of their
balances and the taxability of these payments. The
opportunity to defer the taxes by participating in the City's
deferred compensation plan prior to payment will be included.
D. Do not provide two additional holidays to City employees.
1. Level of service remains the same.
2. Ea_uitv is not achieved.
3. Flexibility for City Council to grant holidays is maintained.
4. Cost is not an issue.
RECOMMENDATION is for Council to concur with Alternative A effective November 1,
1995, as follows:
"Grandfather" current employees who now receive more than 88 holiday hours per
year. All new employees hired into these positions will receive 88 hours of holiday
time per year.
Provide a standard of 88 holiday hours per year for all full time regular City
employees who are not "grandfathered".
Provide two new floating holidays during which time City offices will be open.
Allow for a 24 hour holiday carryover.
Adjust leave accrual schedule in Fire and EMS to reflect the greater number of hours
worked.
Pay employees for holiday balances exceeding 24 hours as of November 1, 1995.
Honorable Mayor and City Council
Page 10
W. Robert Herbert
City Manager
Wen:ih
CCl
City Attorney
Director of Finance
City Clerk
Management and Budget
Director of Public Safety
Director of Public Works
Director of Utilities & Operations
Director of Human Development
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #58-184-501
Thomas E. Martenstein
Contract Officer
Trigon Blue Cross
Blue Shield
602 S. Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Martenstein:
I am enclosing copy of Resolution No. 32708-102395 authorizing execution of a contract
and related documents with Tdgon Blue Cross Blue Shield to provide for a Comprehensive
Health Plan and a Point of Service Health Plan for employees and retirees of the City and
members of their families for a term of one year beginning January 1, 1996, and ending
December 31, 1996, as more particularly set forth in a report of the City Manager under
date of October 23, 1995. Resolution No. 32708-102395 was adopted by the Council of
the City of Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN TH~COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 23rd day of October, 1995.
No. 32708-102395.
A RESOLUTION authori~ng the execution of a contract and related documents with Trigon
Blue Cross Blue Shield to provide for a Comprehensive Health Plan and a Point of Service Health
Plan for employees and retirees of the City and members of their families.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized,
for and on behalf of the City to execute and attest, respectively, a contract with Trigon Blue Cross
Blue Shield, for a Comprehensive Health Plan and a Point of Service Health Plan for employees and
retirees of the City and members of their families for a term of one year beginning January 1, 1996
and ending December 31, 1996, and any other necessary and appropriate documents setting forth
the obligations of each party thereto, and setting forth such terms as shall be consistent with the
terms negotiated by and between the City and Trigon Blue Cross Blue Shield and described in a
report to Council dated October 23, 1995.
2. Said contract shall be delivered, if possible, to the City not later than December 15,
1995 fully executed by Trigon Blue Cross Blue Shield and ready for execution by the City. Such
contract and any other necessary and appropriate documents shall be in form approved by the City
Attorney.
ATTEST:
City Clerk.
October 23, 1995
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
RENEWAL OF HEALTH INSURANCE PROVIDER FOLLOWING
THE EXPIRATION OF THE CURRENT CONTRACT ON
DECEMBER 31,1995.
II.
BACKGROUND
The present Comprehensive Health Insurance contract with
Trigon Blue Cross Blue Shield expires December 31, 1995.
City currently contributes 90% towards the "employee only"
rate.
CURRENT SITUATION
Ao
Claims experience from August 1, 1994 to July 31~ 199,5
totalled $3,683,121.
The trend factor, which is the percentage used to calculate
anticipated medical inflation, has decreased from 10% to 8%
in the new contract.
Employee Benefits Awareness Committee members reviewed
the City's proposed options for 1996. The Committee advised
the Personnel Manager to recommend renewal of the current
plan plus the addition of a Point of Service plan, as outlined in
Alternative A.
Retiree health care is provided to existing employees who retire
during the period January 1, 1996 to December 31, 1996 after
COBRA eligibility ceases. Employees who are eligible include
future retirees under age 65 with 15 or more years of
continuous service and future retirees of any age who retire
due to injuries compensable under the Workers' Compensation
Act. All coverage ceases at age 65.
Honorable Mayor and City Council
Page 2
III.
IV.
Rates for the three levels of coverage, employee only,
employee/child, and family will be reduced by approximately
20% if the employee remains with the current comprehensive
plan. Rates will be reduced by approximately 30% for
employees who choose the Point of Service option. Retiree
rates will also be reduced by 27% for the Comprehensive Plan
and 37% for the Point of Service Plan, which is consistent with
City Council's desire to bring retirees rates in line with those of
active employees over a three (3) year period. All rates are
effective for the contract year January 1, 1996 to December
31, 1996. Premium rates and recommended benefit changes
are outlined in Alternative A.
ISSUES
B. Qualifications of Tri_oon Blue Cross Blue Shield
ALTERNATIVES
~ the award of a contract for The City's
Comprehensive Health Plan and a Point of Service Health Plan
as recommended by the Employee Benefits Awareness
Committee to Trigon Blue Cross Blue Shield for the period of
one (1) year beginning January 1, 1996 and ending December
31, 1996. The City contribution will continue to be 90% of the
"employee only" premium cost for the Comprehensive Plan and
the new Point of Service Plan.
~ for the Comprehensive Health Plan during
1996 provides the same services as last year. The new
Point of Service option will feature the following:
Establishment of a network of Primary Care
Physicians and Specialists who deliver health care
to participants.
Required Selection of a Primar.v Care Physician
~PCP) from the network of physicians in the
Roanoke Valley and surrounding area. The PCP
serves as the "medical manager" for employees
who select this option.
Referrals for Specialist Care handled by PCP's.
Specialists are available in a network in the
Roanoke Valley and throughout Virginia.
Out of Network Coverao_e availabl6 for PCP's and
Specialist's; however, greater savings are available
by receiving services in the network.
Honorable Mayor and City Council
Page 3
(See Attachment A for (1) comparison of current Health Plan
to employee Point of Service Plan, and (2) a comparison
between the Comprehensive Plan and the Retiree
Comprehensive Plan)
=
=
.~ of Trigon Blue Cross Blue Shield include:
Local marketing representatives to service the
account by providing up-to-date information on
benefits, trouble shooting problem areas and
establishing a contact between physicians and
employees.
bo
Established working relationship with the City and
a clear understanding of the group's needs.
Participating Network of doctors, hospitals and
other providers of health care services that file and
accept Trigon Blue Cross Blue Shield's
determination of the allowable charge as payment
in full.
Cost
Special Customer Service Unit to specifically
handle City claim problems on a timely basis.
COBRA Administration which allows employees
who leave the City and their dependents to
continue their coverage for eighteen or thirty-six
months under the City's plan would be provided
for an additional 2% of each continuing
participant's monthly premium.
Current total monthly rates and new rates are as
follows:
1995 COMPREHENSIVF ~ 1996 POINT
RATE.~ OF SERVICE
Employee $194.50 .~ 157.32 .~ 133.72
Employee/Child 280,12 226.58 192.58
Family 455.18 368.16 312.94
b. ~ after City Contribution are as
follows:
199E COMPREHENSIVF 1996 COMPREHEN$1VF 1996 POINT OF
SERVICE
SEMI- SEMI- SEMI-
MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY
RATES RATE~ RATES RATES RATES RATES
Employee $19,50 $9,75 515.32 57.66 5')12,72 56,36
Emp/Child 105,12 52.56 84,58 42.29 71,58 35.79
Family 280,18 140.O9 226,16 113.O8 191.94 95.97
Honorable Mayor and City Council
Page 4
O=
Maximum Potential Cost - The health insurance premiums for
1996 are projected at $4,369,246 based on the current
enrollment data.
Retiree rates which are paid in total by the retiree for those
who retire during the period January 1, 1996 to December 31,
1996 are the same as current employees during enrollment in
COBRA. After the provisions of COBRA, the following rates
would apply:
~ ~ 1996 POINT
RATES RAT~S OF SERVICE
Employee ~279.66 ~201.59 $175.08
Employee/Child 402.90 290.41 252.21
Family 654.12 471.59 409.57
a=
Continuation of the 90% contribution toward the "employe
only" rate will not require additional funding in the FY95-96
operating budget.
J~.~:~TJL~oz2DD3~ the award of a contract for Health Care Insurance without
the addition of the Point of Service Plan to Trigon Blue Cross Blue Shield for
the period of one (1) year beginning January 1, 1996 and ending December
31, 1996. The City c(~ntribution will continue to be 90% of the "employee
only" premium cost.
_C.o_v_e,.r..ag~ is provided using the same benefits currently in effect.
(See Attachment B for current coverage).
~ of Trigon Blue Cross Blue Shield include:
Local marketing representatives to service the account
by providing up-to-date information on benefits, trouble
shooting problem areas and establishing a contact
between physicians and employees.
Estahlished working relationship with the City and a clear
understanding of the group's needs.
Participating Network of doctors, hospitals and other
providers of health care services that file and accept
Trigon Blue Cross Blue Shield's determination of the
usual, customary, and reasonable fee as payment in full.
Special Customer Service Unit to specifically handle City
claim problems on a timely basis.
COBRA Administration which allows employees who
leave the City and their dependents to continue their
coverage for eighteen or thirty-six months under the
City's plan would be provided for an additional 2% of
each continuing participant's monthly premium.
Honorable Mayor and City Council
Page 5
3. Cost
Monthly rates for the new contract are as follows:
1995 RATES
1996 RATES
Employee $194.50 9155.60
Employee/Child 280.12 224.10
Family 455.18 364.14
b. ~ after City Contribution are as follows:
1995 COMPREHENSIVE 1996 COMPREHENSIVE
MONTHLY BI-WEEKLY MONTHLY BI-WEEKLY
COST COST COST COST
Employee 919.50 99.75 ,~ 15.60 97,80
Emp/Child 105.12 52.56 84.10 42.05
Family 280.18 140.09 224.14 112.07
O=
Maximum Potential cost - The health insurance premiums for
1996 are projected at 94,420,956 based on the current
enrollment data.
Retiree rates which are paid in total by the retiree for those
who retire during the period January 1, 1996 to December 31,
1996 are the same as current employees during enrollment in
COBRA. After the provisions of COBRA, the following rates
would apply:
Retiree 9279.66 9201.59
Retiree/Child 402.90 290.41
Family 654.12 471.59
o
Continuation of the 90% contribution toward the "emplo.vet~
only" rate will not require additional funding in the FY95-96
operating budget.
Honorable Mayor and City Council
Page 6
RECOMMENDATIONS
~ the award of the contract for Health Care Insurance to
Trigon Blue Cross Blue Shield for the period pf one (1) year beginning
January 1, 1996 and ending December 31, 1996 for the coverage and rates
described under Alternative A of this report, and under the terms and
conditions contained in the City's present contract with such firm, except as
otherwise noted in said report, and authorize the City Manager to execute
the same in form as approved by the City Attorney and with the
understanding that Trigon Blue Cross Blue Shield provide the City Manager
with said contract, for execution no later than December 15, 1995.
WRH:jsc
CC:
City Attorney
Director of Finance
Assistant City Manager
Manager, Personnel Management
Resp~tfu~ submitted,
W. Robert Herbert
City Manager
IN THECOUNCIL OF THECITY OF ROANOKE, VIRGINI&
The 23rd day of October, 1995.
No. 32711-102395.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Ordinance No.
32131-080894, adopted August 8, 1994, for certain expenditures in connection with the Albemarle
Avenue Grade Crossing, King Street and Berkley Road, N.E., Old Mountain Road and Nelms Lane,
N.E., Hemlock Road and Oak Road, N.W., and Bennington Street and Riveriand Road, S.E., safety
projects in the City of Roanoke; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse $150,000.00, appropriated by an
ordinance simultaneously adopted by the City Council on October 23, 1995, for the Albemarle
Avenue Grade Crossing, King Street and Berkley Road, N.E., Old Mountain Road and Nelms Lane,
N.E., Hemlock Road and Oak Road, N.W., and Bennington Street and Rivefland Road, S.E., safety
projects ("Project") in the City of Roanoke, from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No. 32131-080894, adopted by
the City Council on August 8, 1994, in the principal amount of $23,000,000 for the purpose of
providing funds to defray the cost of needed permanent public improvements of and to school
buildings, public buildings, public bridges, streets and sidewalks, storm drains, parks, economic
development and acxluisifion of real property for the foregoing. Ordinance No. 32132-080894, also
adopted by City Council on August 8, 1994, provided for the holding of an election to determine
whether the qualified voters of the City of Roanoke would approve Ordinance No. 32131-080894,
and, at an election held on November 8, 1994, the qualified voters of the City approved Ordinance
No. 32131-080894. The maximum principal amount of debt expected at this time to be issued for
the Albemarle Avenue Grade Crossing, King Street and Berkley Road, N.E., Old Mountain Road
and Nelms Lane, N.E, Hemlock Road and Oak Road, N.W., and Bennington Street and Riverland
Road, S.E., safety projects is $150,000.00, all as is more particularly set forth in the October 23,
1995 report of the City Manager to this Council.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury Regulations,
Section 1.150-2. This official intent is being declared not later than sixty days after the payment of
the expenditures authorized by Paragraph 1 of this Resolution.
The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act,
§2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #20-53-57-77-102-217-223-236-514
M. Scott Hollis
Urban Engineer
Virginia Department of Transportation
1401 E. Broad Street
Richmond, Virginia 23219
Edwin Bond
Chief Engineer
Bridges and Structures
Norfolk Southern Corporation
99 Spring Street, S. W.
Atlanta, Georgia 30303
Gentlemen:
I am enclosing copy of Ordinance No. 32710-102395 authorizing an agreement between
the City of Roanoke, the Virginia Department of Transportation, and Norfolk and Western
Railway Co., for the Albemarle Avenue railroad grade crossing safety project, as more
particularly set forth in a report of the City Manager under date of October 23, 1995.
Ordinance No. 32710-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINI~
The 23rd day of October, 1995.
No. 32710-102395.
AN ORDINANCE authorizing an agreement between the City of Roanoke, the Virginia
Department of Transportation, and Norfolk and Western Railway Company for the Albermarle
Avenue railroad grade crossing safety project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are authorized
and empowered to execute and attest, respectively, for and on behalf of the City, upon form
approved by the City Attorney, a written agreement between the City, the Virginia Department of
Transportation, and Norfolk and Western Railway Company, for the Albermarle Avenue raikoad
grade crossing safety project, all as more particularly set forth in the October 23, 1995, report of the
City Manager to this Council.
2. The form of the agreement shall be approved by the City Attorney.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE~
The 23rd day of October, 1995.
No. 32709-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE,
BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ADoroDriatio~s
Streets & Bridges $
Roadway Safety Improvement Program (1) ............
Capital Improvement Reserve $
Public Improvement Bonds - Series 1996 (2) ........
1) Appropriated
from Bond Funds
2) Streets and
Sidewalks
(008-052-9606-9001)
(008-052-9701-9191)
$ 150,000
(150,000)
12,204,014
150,000
3,517,294
6,221,809
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
October 23,
No. 95-196
1995
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT:
Project Administration Agreement for
ISTEA Safety Project
I. Backqround:
Intermodal Surface Transportation Efficiency Act (ISTEA)
was signed into federal law in December, 1991. ISTEA
requires state departments of transportation to set aside
a minimum of 10 percent of the Surface Transportation
Program (STP) allocation each year to be used for "hazard
elimination" and "rail/highway grade crossings."
Fundinq participation for approved projects is 90 percent
federal and 10 percent local. Regular urban highway
allocations may be used to provide 98 percent of the 10
percent local matching funds, with the locality providing
the other 2 percent. This effectively means that the
locality only needs to provide 0.2 percent in local
funding.
Roanoke City Council approved the appropriate resolution
on July 11, 1994 for VDOT to enable the Albemarle Avenue,
S.E. railroad grade crossing project to be programmed in
the Six-Year Improvement Program (Resolution No. 32101-
071194) as an approved ISTEA Safety Project.
II. Current Situation:
City Council was advised in an ISTEA Safety Project
report on its August 14, 1995 agenda that Norfolk
Southern and VDOT will handle all phases of this railroad
grade crossing project, and that the project agreement
and funding would be addressed at a future date.
Project Administration Agreement has now been received by
the City and requires execution by the City to enable the
project to proceed.
Pro~ect includes the upgrade of flashing light signals
and installation of crossing gates at an estimated cost
of $115~400. Safety application was approved in the
amount of $90~000. Additional cost of $25~400 will be
provided by VDOT at same rate of participation for this
project, resulting in a total City-funded shartz6f
No. 95-196
Page 2
October 23, 1995
$230.80. Agreement also provides for an annual cost to
the City of $615.00 for crossing maintenance.
Fundinq in the amount of $150~000, which was included in
the Capital Improvement Program (CIP), needs to be
established at this time in a capital account, for use on
this and other pending roadway safety projects. The
projects and their estimated City costs are described on
the attached page.
III. Issues
A. Traffic Safety
B. Timinq
C. Fundinq
IV. Alternatives
Authorize the execution of the Albemarle Avenue railroad
grade crossing safety project agreement on behalf of the
City.
1. Traffic Safety at the railroad crossing will
improve.
2. Timinq is important. Project can be officially
authorized following City and VDOT execution of
this agreement.
Funding in the amount of $230.80 can be paid from
the $150~000 established in the Roadway Safety
Improvement Program of the Streets and Sidewalks
category of the 1996 Bond Issue. This $150~000
needs to be appropriated to a new account.
It is the City's intent to reimburse front-funding
with bond funds upon issuance of the 1996 bonds.
Internal Revenue Service regulations (Section
1.150-2) require that the City declare its intent
to reimburse itself $150~000 from the proceeds of
its 1996 General Obligation bonds.
Do not authorize the execution of the safety project
agreement on behalf of the City.
No. 95-196
Page 3
October 23, 1995
1. Traffic safety of the project location will not
improve.
2. Timinq is not an issue.
3. Fundinq is not needed at this time.
Recommendation is that City Council concur in Alternative "A"
and take the following specific actions:
ae
Authorize the City Manaqer to execute the Albemarle
Avenue railroad grade crossing agreement on behalf of the
City in a form acceptable to the City Attorney.
Authorize the transfer of $150~000 from Account No. 008-
052-9701-9191 (Series 1996 Public Improvement Bonds -
Streets and Sidewalks) to a new account in the Capital
Projects Fund entitled "Roadway Safety Improvement
Program", for payment of $230.80 to VDOT for this
project, and for the other roadway safety project
expenses.
Adopt the appropriate resolution indicating the City's
intent to reimburse front-funding with bond proceeds upon
sale of the 1996 bonds.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Attachment
Roadway Safety Improvement Program
o
Description
Albemarle Railroad Crossing -
upgrade of flashing light ~ignals and
installation of crossing gates
Kinq Street and Berkley Road~ N.E.
widen 800 feet of King Street to improve
sight distance and create westbound left
turn lane at Berkley Road (VDOT ISTEA
safety project)
Old Mountain Road and Nelms Lane~ N.E. -
realign 500 feet of Nelms Lane to provide
safer intersection at Old Mountain Road
(VDOT ISTEA safety project)
Hemlock Road and Oak Road~ N.W. -
increase elevation of a short section of
Hemlock Road to improve sight distance at
Oak Road (100% City Expense)
Benninqton Street and Riverland Road S.E.
reconstruct intersection to improve sight
distance and create turn lanes (100% City
expense)
TOTAL
City Cost
$ 230
$ 200
$ 220
$ 49,350
$100~000
$150,000
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Roo~ 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAK1N
Deputy City Clerk
October 27, 1995
File #268-468-472
Patrick A. Jones, Manager
Sales Support
Badger Meter, Inc.
P. O. Box 23099
Milwaukee, Wisconsin 53223-0099
Eric D. Blankenship
Customer Service Manager
Mueller Co. Marketing Group
P. O. Box 128, Highway 70
Cleveland, North Carolina 27013
Harry J. Siebert, President
Triton Meter Corp.
P. O. Box 99
Kinsale, Virginia 22488
Michael H. Bamber
Manager - Waterworks
Ferguson Enterprises
3535 Brandon Avenue, S. W.
Roanoke, Virginia 24015
Fred L. Russell
Regional Sales Manager
Southern Marketing Region
Sensus Technologies, Inc.
P. O. Box 487
Uniontown, Pennsylvania 15401
Dave Burns, Vice-President
Virginia Water & Waste
2820 Mary Linda Avenue, N. E.
Roanoke, Virginia 24012
Gentlemen:
I am enclosing copy of Ordinance No. 32712-102395 accepting the bid of ABB Kent
Meters, Inc., for the purchase of cold water meters for a period of one year with the option
to renew for four additional one year periods, upon certain terms and conditions, at
purchase prices as set forth in the abovereferenced ordinance; authorizing the proper City
officials to execute the requisite contract for such product; and rejecting all other bids
made to the City.
Patrick A. Jones
Michael H. Bamber
Eric D. Blankenship
Fred L. Russell
Harry J. Siebert
Dave Burns
October 27, 1995
Page 2
Ordinance No. 32712-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed product.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #268-468-472
Gaylon M. Williams
Customer Service Manager
ABB Kent Meters, Inc.
P. O. Box 1852
Ocela, Florida 34478-1852
Dear Mr. Williams:
I am enclosing copy of Ordinance No. 32712-102395 accepting the bid of ABB Kent
Meters, Inc., for the purchase of cold water meters for a period of one year with the option
to renew for four additional one year periods, upon certain terms and conditions, at
purchase prices as set forth in the abovereferenced ordinance; authorizing the proper City
officials to execute the requisite contract for such product; and rejecting all other bids
made to the City.
Ordinance No. 32712-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F, Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA~
The 23rd day of October, 1995.
No. 32712-102395.
AN ORDINANCE accepting the bid of ABB Kent Meters, Inc., for the purchase of cold
water meters, upon certain terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such product; rejecting all other bids made
to the City for the product; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of ABB Kent Meters, Inc., to furnish to the City cold water meters for a
period of one year with the option to renew for four additional one year periods, hereinafter set out
and generally described, such bid being in full compliance with the City's plans and specifications
made therefor and as provided in the contract documents offered said bidder, which bid is on file
in the Office of the City Clerk, be and is hereby ACCEPTED, at the purchase prices set out below:
5/8" meters $23.00 each
3/4" meters 39.50 each
1" meters 61.00 each
1 ~" meters 160.00 each
2" meters 219.00 each
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
95-344
Roanoke, Virginia
October 23, 1995
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Bid Committee Report on
Cold Water Meters
Bid No. 95-8-48
Background on the subject in chronological order is:
January~ 1995 a study group was developed to
research information about an audit suggestion to
discontinue repairing old water meters and replace
broken meters with new meters. Results of that
committee finding was to bid to replace meters
instead of repairing them.
Funds are designated in the FY '95-'96 operating
budget for Utility Line Services Department to
allow for the purchase of Water Meters to be
installed throughout the City as replacements or
new installations.
Specifications were developed and along with
request for quotations were sent to ten (10) Water
Meter providers. A public advertisement was also
published in the Roanoke Times and Roanoke Tribune.
Specifications requested that bids be for a period
of one (1) year with the option to renew for four
(4) additional one (1) year periods if the price
remaining firm as originally bid.
Trade allowances for the return of old unusable
meters and warranty information was also requested.
Bids were received, after due and proper
advertisement, and publicly opened and read at 2:00
p.m. on August 24, 1995 in the Office of the
Manager of Supply Management.
II. Current Situation is:
A. Seven (7) bid responses were received. A bid
tabulation is attached.
Cold Water Meters
Bid No. 95-8-48
Page 2
III.
IV.
Ail bids received were evaluated in a consistent
manner by representatives of the following
departments:
Utilities and Operations
Utility Line Services
Supply Management
The lowest responsible bid, submitted by ABB Kent
Meters, Inc., meets required specifications.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Fundinq
Alternatives in order of Feasibility are:
Accept the lowest responsible bid to supply Cold
Water Meters for a period of one (1) year with the
option to renew for four (4) additional one (1)
year periods as submitted by ABB Kent Meters, Inc.
as follows:
1. 5/8" meters
2. 3/4" meters
3. 1" meters
4. 1 1/2" meters
5. 2" meters
$ 23.00 each
39.50 each
61.00 each
160.00 each
219.00 each
Need for the purchase of water meters is to
provide and maintain appropriate water
services to citizens and businesses in the
City of Roanoke.
Compliance with Specifications has been met by
the response submitted by ABB Kent Meters,
Inc.
Fundinq is available in Utility Line Services
operating accounts to provide for the purchase
of Water Meters.
Cold Water Meters
Bid No. 95-8-48
Page 3
cc~'
Reject all Bids
1. Need for appropriate water services to
citizens and businesses would not be met with
this alternative.
Compliance with Specifications would not be a
factor in this alternative.
Fundinq designated would still be expended for
meters but at increased cost due to no long
term price agreement.
We
Recommendation is that City Council concur with
Alternative "A" and accept the lowest responsible bid for
Cold Water Meters as submitted by ABB Kent Meters, Inc.
for a period of one (1) year with the option to renew for
four (4) additional one (1) year periods and reject all
other bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
City Clerk
Director of Utilities & Operations
Manager, Utility Line Services
Manager, Supply Management
Management & Budget
0000000000 0
00~0000000, · 0
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Vireinia 24011-I536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #192-472
Ed Whitaker
Vice-President
National Sales
Fairtron Corp.
P. O. Box 1847
Des Moines, Iowa 50306
Dear Mr. Whitaker:
I am enclosing copy of Ordinance No. 32713-102395 accepting the bid of Fairtron
Corporation, in the total amount of $262,046.00, to provide and install one new electronic
scoreboard and three new concourse message centers in the Roanoke Civic Center
Coliseum at no cost to the City and to obtain advertisers for the units, for a period not to
exceed ten years, upon certain terms and conditions; authorizing the proper City officials
to execute the requisite agreement; and rejecting all other bids made to the City.
Ordinance No. 32713-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virgin/a ;'4011-1536
Telephone: (703) 981-254!
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #192-472
Tom Doyen
Daktronics, Inc.
331 Thirty-Second Avenue
Brookings, South Dakota 57006-5128
Julie Pope
Nevco Scoreboard Co.
301 E. Harris Avenue
Greenville, Illinois 62246
Dear Mr. Doyen and Ms. Pope:
I am enclosing copy of Ordinance No. 32713-102395 accepting the bid of Fairtron
Corporation, in the total amount of $262,046.00, to provide and install one new electronic
scoreboard and three new concourse message centers in the Roanoke Civic Center
Coliseum at no cost to the City and to obtain advertisers for the units, for a period not to
exceed ten years, upon certain terms and conditions; authorizing the proper City officials
to execute the requisite agreement; and rejecting all other bids made to the City.
Ordinance No. 32713-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bids on the abovedescribed units.
Sincerely,
CMY~A/C/~E
Mary F. Parker,
City Clerk
MFP:sm
Enc.
IN THECOUNCILOFTHECITY OF ROANOKE, V~RG~4L~
The 23rd day of October, 1995.
No. 32713-102395.
AN ORDINANCE accepting the bid of Fairtron Corporation, to provide and install one new
electronic scoreboard and three new concourse message centers in the Roanoke Civic Center
Coliseum at no cost to the City and to obtain advertisers for the units for a period not to exceed ten
years, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite agreement; rejecting all other bids mede to the City; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Fairtron Corporation in the total amount of $262,046.00, to provide and
install one new electronic scoreboard and three new concourse message centers in the Roanoke
Civic Center Coliseum at no cost to the City and to obtain edvertisers for the units for a period not
to exceed ten years, upon certain terms end conditions, as more particularly set forth in the October
23, 1995 report of the City Manager to this Council, such bid being in full compliance with the
City% plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the O~ce of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite agreement with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney.
3. Any and all other bids mede to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
October 23, 1995
95-348
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
SUBJECT:
Proposal Committee Report
for Civic Center Scoreboard
and Message Centers,
Proposal No. 95-7-92
I. Backqround on the subject in chronological order is:
The existing electronic Scoreboard was installed in
the Civic Center Coliseum in 1971 and is now
obsolete and difficult to repair.
B. Due to obsolescence of critical parts,
Center experiences extreme difficulty
the unit in proper operating condition.
the Civic
in keeping
New Messaqe centers in the Concourse of the
Coliseum would provide continuous information to
the Center's events participants.
The need to replace the Scoreboard and to install
message centers have been identified by the Civic
Center Commission as needed enhancements to the
Facility.
Specifications were developed to provide and
install a scoreboard and message centers and those
units would be paid for by the advertisement that
would be displayed on the units for a period not to
exceed Ten (10) years.
Proposal request with specifications were sent to
Eight (8) Firms known to have the capability to
provide units of this type. A public advertisement
was also published in the Roanoke Times and Roanoke
Tribune.
Proposals were received after due and proper
advertisement in the Office of the Manager of
Supply Management and were publicly opened and read
at 2:00 p.m. on September 12, 1995.
Civic Center Scoreboard
Proposal No. 95-7-92
Page 2
II.
III.
IV.
Current Situation is:
Ail proposal responses were evaluated in a
consistent manner by representatives of the
following Departments:
Utilities and Operations
Civic Center
Supply Management
The best proposal at face valu~ submitted by Nevco
Scoreboard Company took exception to the
specifications as follows:
2.
3.
4.
No message or advertising space on Scoreboard
Smaller in size
No installation included
Direct purchase only not advertising to be
sold
No proposal on concourse message center
The best actual responsive proposal, submitted by
Fairtron Corporation, meets all required
specifications for scoreboard and message centers.
Issues
in order of importance are:
A. Need
B. Compliance with Specifications
C. Fundinq
Alternatives in order of Feasibility are:
Accept the proposal submitted by Fairtron
Corporation to provide One (1) new Electronic
Scoreboard and Three (3) New Concourse Message
Centers to the Roanoke Civic Center at no cost to
the City. The cost is to be offset by
advertisements on the units over a period not to
exceed Ten (10) years. Advertising fees will be
paid directly to the product provider.
Need for the replacement of the scoreboard is
to allow for appropriate scoring and keeping
of time for sports events. The need for the
message centers is to provide helpful
information to Civic Center patrons.
Civic Center Scoreboard
Proposal No. 95-7-92
Page 3
cc:
Compliance with Specifications has been met by
the bid submitted by Fairtron Corporation.
Fundinq will be provided by those
organizations contracted to advertise on the
units.
B. Reject all proposals
Need for appropriate score keeping and time
keeping for sporting events would decrease due
to the inability of the existing scoreboard to
operate properly. Information to patrons
would not be distributed as efficiently as
possible without the proposed message centers.
Compliance with Specifications would not be a
factor in this alternative.
Fundinq would not be a factor in this
alternative.
V. Recommendation
City Council to concur with Alternative "A" and
accept the proposal submitted by Fairtron
Corporation to provide and install One (1) New
Electronic Scoreboard and Three (3) New Concourse
Message Centers, at no cost to the City and obtain
advertisers, approved by the City Manager or his
designee, to advertise on the units for a period
not to exceed Ten (10) years and reject all other
proposals.
Be
Authorize the City Manaqer to execute the
appropriate agreement, in a form approved by the
City Attorney, for the recommended scoreboard and
message centers.
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities and Operations
City Clerk
Management & Budget
Manager, Civic Center
Manager, Supply Management
Chairman and Members, Civic Center Commission
0
0
0
U
n,
q)
(~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703') 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #70-236-354-472
James D. Hoiloway, Chief
Technological Hazards Branch
Virginia Department of
Emergency Services
310 Turner Road
Richmond, Virginia 23225-6491
Dear Mr. Holloway:
I am enclosing copy of Resolution No. 32715-102395 accepting a certain Hazardous
Materials Regional Response Team Grant from the Virginia Department of Emergency
Services, in the amount of $15,000.00, and authorizing execution of any required
documentation on behalf of the City. Resolution No. 32715-102395 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
1NTHECOUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 23rd day of October, 1995.
No. 32715-102395.
A RESOLUTION accepting a certain Hazardous Materials Regional Response Team Grant
from the Virginia Department of Emergency Services and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the offer made to the City by the Virginia
Department of Emergency Services for a Hazardous Materials Regional Response Team Grant in
the amount of $15,000.00, such grant being more particularly described in the report of the City
Manager, dated October 23, 1995, upon all the terms, provisions and conditions relating to the
receipt of such funds.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CXTY OF ROANOKE,
The 23rd day of October, 1995.
No. 32714-102395.
VIRGINI&
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
Government of the
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
ADDroDri&tio~s
Public Safety $ 1,878,970
Hazardous Materials Response Team (1) ............. 181,665
Revenue
Public Safety $ 1,878,970
Hazardous Materials Response Team (2) ............. 181,665
1) Expendable
Equipment
2) State Revenue
(035-050-3220-2035) $ 15,000
(035-035-1234-7067) 15,000
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
city Clerk.
October 23, 1995
Report # 95-417
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Roanoke City Fire Department
Hazardous Material Regional Response Team Grant
I. BACKGROUND
July 25, 1994, the Roanoke City Fire Department submitted a report to
City Council recommending that the City enter into an agreement with
the Virginia Department of Emergency Services(VDES) for the City to
provide, along with the City of Salem, a Level HI Regional Response
Team.
Be
City Council concurred with the recommendation and authorized the
City Manager to enter into an agreement to participate in a Level HI
Regional Response Team.
Ce
July 25. 1994, the City manager and the State Coordinator of
Emergency Services entered into this agreement which is effective until
June 30, 1996 unless terminated upon thirty (30) days notice by either
party.
De
Accordim, to the executed a~reement the City of Roanoke, as well as aH
localities who participate in a regional response team, will receive "pass-
through funding", from VDES, to assist with the purchase of equipment
and to attend training programs needed to comply with mandates set by
Federal OSHA and Virginia Department of Emergency Services
(VDES). Equipment needs range from a $1,500 self contained breathing
apparatus to a $3.000 encapsulated response suit. (A f'wefighter
"dressed out" in Level HI protection will have approximately $8,000
worth of equipment, tools and clothing and will have completed 200
hours of certified training). Training needs have been identified to be
Level HI recertification for eight specialists.
Pass throunh funding totalim, $15.000 has been received from VDES by
the City of Roanoke as of this report and deposited in revenue account
035-035-1234-7067.
Honorable Mayor and City Council Page 2
August 22, 1994
CURRENT SITUATION
The City of Roanoke and the City of Salem will coordinate nurchase of
equioment for the Hazardous Materials Regional Response Team in
order to avoid duplication of expensive equipment and allow for
compatibility of equipment purchased. Troining classes are coordinated
through hazardous material coordinators for respective jurisdictions
and in conjunction with VDES.
IH. ISSUES, IN ORDER OF IMPORTANCE
A. Public Safety
B. Equipment Needs
C. Training Needs
D. Funding
ALTERNATIVES IN ORDER OF FEASIBILITY
CRV Council ace. eot the Hazardous Regional Response Team Grant in
the amount of $15,000 for the purpose of funding specialized
requirements for the Hazardous Materials Regional Response Team.
Public Safety - Level IH Regional Response Team improves
public safety and the concept could not be implemented without
state funds.
~Needs - This funding shall be used to purchase two
(2) fully encapsuuiated disposable suits ($3,000), four (4) self
contained breathing apparatus ($6,000), and one (1) methane gas
monitor in order to test vapor gases and flammable ranges
($200).
Tr~inine Needs - This funding shah be used to send two (2)
f'wefighters to an eighty (80) hour chemistry certification course
($1,500), four (4) f'lrefighters to a forty (40) hour advance spill
control certification course ($2,300), and five (5) firefighters to
an annual haz mat conference ($2,000).
Honorable Mayor and City Council Page 3
August 22, 1994
City Council not ncceot the Hazardous Material Regional Resnouse
Team Grant in the amount of $15,000 to maintain specialized
requirements for the Hazardous Materials Regional Response Team.
e
would not be improved.
~. Necessary equipment will not be purchased for
response to Level m hazardous materials incidents.
~. Regional training will not be maintained and,
therefore, federal and state mandates not met.
~ in the amount of $15.000 will be returned to the
Treasurer, State Department of Emergency Services and request
that future funding not be appropriated.
RECOMMENDATION
Ae
City Council annrove "Alternative A" and accept the Hazardous
Materials Regional Response Team Grant in the amount of $15,000.
Be
City Council annranriate $15,000 to Other Equipment under the
Hazardous Materials Response Team Grant (Account Number 035-050-
3220-2035) and increase the revenue estimate by $15,000.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/wvs
Director of Finance
City Attorney
Director of Public Safety
Fire Chief
Deputy Fire Chief/Training & Safety
IN THE CODNCIL OF THE CITY OF ROANOKE,
The 23rd day of October, 1995.
No. 32716-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT
Roanoke that certain
Appropriations, be,
to read as follows,
ORDAINED by the Council of
sections of the 1995-96
the City of
Grant Fund
and the same are hereby, amended and reordained
in part:
A ro i&tio
Public Safety $ 1,972,033
Federal Forfeiture Program (1) .................... 211,126
Public Safety $ 1,972,033
Federal Forfeiture Program (2) .................... 211,126
1) Investigations
and Rewards (035-050-3304-2150) $ 93,063
2) Federal
Forfeiture
Program (035-035-1234-7184) 93,063
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
October 23, 1995
95-418
Honorable Mayor and Members of City Council
Vi
Roanoke, r n a
Dear Mayor Bowers and Members of Council:
Subject: Sharing Federally Forfeited Property
~_~Q]i.q/LQl~l~ on the subject in chronological order is as
follows:
ao
Congress amended 21 USC. Sec. 881 el-4. October,
1986, which authorized the transfer of certain
federally forfeited property to state and local law
enforcement agencies that participated in the
investigation and seizure of the property.
Bo
Application for an e_quitable share of property
seized by local law enforcement must be made to the
U. S. Department of Justice and certified by the
City Attorney as to the appropriate agency and
representative to receive the property and that the
transfer is not prohibited by state and local law.
Co
Property (including funds shared with state and
~ may be used only for the purpose
stated in the application, i.e., narcotics
investigations related to law enforcement.
The agency requesting the transfer of property
agrees to pay fees and expenses necessary to effect
the transfer.
II. Current Situation is as follows:
no
Police Department receives
~ from the federal
sharing program.
additional funds
government's asset
Bo
City Council action is required to accept
additional funds to be dispersed in accordance with
provisions of the program.
Honorable Mayor and Members of Council
Page 2
Co
Revenues totallinq S93.063.00 have been collected
and are available for appropriation in Grant Fund
Account 035-035-1234-7184.
III. ~ in order of importance are as follows:
A. Need
B. Funds Availability
IV. r~k~ke_~Q~/_y~ in order of feasibility are as follows:
City Council accept additional $93.063.00 funds
from U. S. Department of Justice, Forfeited
Property Sharing Program and authorize the Director
of Finance to increase the appropriate accounts so
that funds can be expended in accordance with
program requirements.
Need exists to provide additional funds and
equipment to enhance undercover narcotics
control investigations.
o
Fund availability will be controlled by
effectiveness of investigations through assets
seized and forfeited in joint investigations
with federal agencies.
Bo
City Council reject assets from Federal Forfeitur~
~ and not authorize Director of
Finance to increase the appropriate accounts for
such assets.
Need for supplemental funds enabling increased
effectiveness of undercover drug enforcement
will not be met.
o
~ will not be applied for or received from
the Federal Forfeiture Sharing Program.
Honorable Mayor and Members of Council
Page 3
Recommendation is as follows:
City Council approve Alternative "A" to accept assets
from the Federal Forfeited Property Sharing Program and:
ao
~ $93.063.00 to Grant Fund Account:
Investigations and Rewards (035-050-3304-2150) and
increase the Grant Fund revenue estimate (035-035-
1234-7184) for $93,063.00.
W° Robert Herbert
City Manager
WRH:MDH:tp
City Attorney
Director of Finance
Director of Public Safety
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
The 23rd day of October, 1995.
No. 32717-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Public Safety $ 1,989,369
Forfeited Asset Sharing Program (1-2) ............. 46,303
Rava~ua
Public Safety $ 1,989,369
Forfeited Asset Sharing Program (3) ............... 46,303
1) Expendable
Equipment
< $1,000
2) Other Equipment
3) State Grant
Revenue
(035-050-3302-2035} $ 5,500
(035-050-3302-9015) 11,836
(035-035-1234-7133) 17,336
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Honorable David A. Bowers, Mayor
and Members of.City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Forfeited Asset Sharing Program
Commonwealth of Virginia
October 23, 1995
95-419
Bo
Virginia General Assembly passed State legislation in 1991,
18.2.249 COV, which allows local law enforcement to seize
and have forfeited property connected with illegal narcotics
distribution. The law also makes it possible for police
departments to receive proceeds from these forfeited
properties.
~ for an equitable share of the property seized
by local law enforcement must be made to the Department of
Criminal Justice Services, Forfeited Asset Sharing Program
certified by the Chief of Police as to the appropriate
agency and representative to receive the property.
~ (including funds shared with State and local
agencies) may be used ~ for the purpose stated in the
application, i.e., Law Enforcement Use-Purchase Equipment.
The Department of Criminal Justice Service~ requires
participants in the Forfeited Asset Sharing Program to
submit an annual financial statement of receipts and
expenditures related to the program, certifying that the
proceeds were used for law enforcement purposes.
II. Current Situation:
no
Police Department receives additional funds periodically
from the State asset sharing program.
~JJf--2QI~iC~i action is required to accept additional funds
to be dispersed in accordance with provisions of the
program.
v~ collected through September 29, 1995 for this
are ~ and deposited in Grant Account Number 035-
035-1234-7133. Current revenue estimated is $28.967.Q0.
Funding received in excess of the estimated revenue which
totals 7$_12_~L~c~_~Q_Q needs to be appropriated at this time.
III.
A. Need
B. Funds Availability
IV. ~:
~ accept funds from the Department of Criminal
Justice Services, Forfeited Asset Sharing Program and
authorize the Director of Finance to establish appropriate
accounts so that funds can be expended in accordance with
program requirements.
Need exists to provide additional funds and equipment
to enhance undercover narcotics control
investigations.
Funds availability will be determined by the quantity
of assets seized as a result of narcotic
investigations and forfeited through the Forfeited
Asset Sharing Program.
~f--~iQiAB~i reject assets from the Department of Criminal
Justice Services, Forfeited Asset Sharing Program and not
authorize Director of Finance to establish appropriate
accounts for such assets.
Need for supplemental funds enabling increased
effectiveness of undercover drug enforcement will not
be met.
Subject:
Mayor and Members of Council
Forfeited Asset Sharin9 Program Commonwealth of Virginia
Page 3
~ will not be applied for or received from the
Forfeited Asset Sharin~ Pro~ram.
IV.
~ is that Council approve alternative "A"
accept assets from the Forfeited Asset Sharin9 Pro~ram and:
A~pZLQ~ $11,836.00 to the followin~ ~rant fund
account:
to
1. Capital Outlay/Other Equipment (035-050-3302-9015)
Ap~p/LO~ $5,500.00 to the followin~ 9rant fund
account:
1. Expendable Equipment (<$500) (035-050-3302-2035)
Increase the revenue estimate for this ~rant by
$17,336.00.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:MDH/tp
cc:
City Attorney
Director of Finance
Director of Administration/Public
Safety
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32719-102395.
A RESOLUTION accepting a Library Services and Construction Act
(LSCA) Title I Subregional Library for the Blind Grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts a Library Services and
Construction Act (LSCA) Title I Subregional Library for the Blind
Grant in the amount of $7,359.00, to be used for enhanced library
service for the visually and physically challenged, as more
particularly set forth in the October 23, 1995, report of the City
Manager to this Council.
2. The City Manager, or the Assistant City Manager, is
hereby authorized to execute any and all requisite documents
pertaining to the City's acceptance of this grant and to furnish
such additional information as may be required in connection with
the City's acceptance of this grant.
ATTEST:
City Clerk.
IH THR COUNCIL OF THR CITY OF ROANOKR,
The 23rd day of October, 1995.
No. 32718-102395.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Parks, Recreation and Cultural
LSCA Title I - Subregional 95-96
(1-4) ............
$ 58,756
7,359
Parks, Recreation and Cultural $ 58,756
LSCA Title I - Subregional 95-96 (5) .............. 7,359
(035-054-5043-1004) $ 2,192
(035-054-5043-1120) 167
(035-054-5043-2044) 400
Equipment >$1,000(035-054-5043-9005) 4 600
LSCA Title I - '
Subregional (035-035-1234-7210) 7,359
1) Temporary
Employee Wages
2) FICA
3) Training and
Development
4)
5)
BE IT FURTHER ORDAINED that, an emergency existing,
Ordinance shall be in effect from its passage.
ATTEST:
this
City Clerk.
October 23, 1995
95-528
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT:
LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE 1
SUBREGIONAL LIBRARY FOR THE BLIND GRANT
I. BACKGROUND
Federal aid through an LSCA Title i Grant for $7~359.00 has
been approved for the Roanok~ City-Public Library by The
Library of Virginia for FY 1995-96.
Roanoke City Public Librar,¥ is a Subregional Librar,¥ for
t--~ually ~ ~ysically c~aTlenged residents of the 5th
Planning District.
Virginia currently has nine (9) subregional libraries.
Subregional libraries participate in a national automated
system of delivery to clients known as Reader Enrollment
and Distribution System (READS), which manages the
collection and circulation data of the entire Talking Books
Program.
II.
CURRENT SITUATION
A. Multi-user version of READS allows for more automated READS
functions to be performed simultaneously, and is approved by
The Library of Virginia Subregional Coordinator.
B. Phase One of conversion to the multi-user version of READS
~as been completed.
C. ~ Administration recommends that the Subregional Grant
of }7~359.00 to be used to:
1. Purchase a file server with peripherals and software to
complete conversion to multi-user version of READS.
2. Continue hours of existing part-time Library Assistant to
maintain collection and files for the subregional program
for the visually and physically challenged.
1
3. Continue staff training in use of READS multi-user
computer system.
III.
ISSUES
Ao
Enhanced services to the visually and physically challenged
Budget Concerns
Compliance with Regulations
IV.
ALTERNATIVES
Accept the LSCA Title 1 Subregional Library for the Blind Grant
and appropriate ~,359.00 to accounts to be established in'the
Grant Fund.
Enhanced service to the visuall,y and physically challenged
Staff time will be used more efficiently and effectively,
and patron needs will be addressed more quickly with use
of the multi-user system.
2. Budget Concerns
Library services will be increased without additional cost
to the City.
3. Compliance with Regulations
Grant must be expended by May 1, 1996.
B. Do not accept the LSCA Title i Subregional Library for the Blind
Grant and do not appropriate 37,359.00 in the Grant Fund.
1. Enhanced service to the visually and physically Fhallenged
Service would remain at present level.
2. Budget Concerns
Not an issue.
3. Compliance with Regulations
Not an issue.
V. RECOMMENDATION
Ao
City Council concur with Alternative A and accept the LSCA
Title i Subregional Library for the BTind Grant in the amount of
$7~259.00 and appropriate the funds to the following accounts
to be established in the Grant Fund:
1. $2,192.00
2. $ 167.00
3. $ 400.00
4. $4,600.00
to Temporary Employee Wages
to FICA
to Training & Development
to Equipment
#035-054-5043-1004
#035-054-5043-1120
#035-054-5043-2044
#035-054-5043-9005
Establish a revenue estimate of }7~359.00 for the Subregional
Title 1 Grant in the Grant Fund.
Authorize the City Manager or his designee to execute the
necessary documents accepting the Grant for the Roanoke City
Public Library.
Respectfully submitted
W. Robert Herbert
City Manager
WRH/GR/BAJ/js
CC:
Wilburn C. Dibling, City Attorney
James Grisso, Director of Finance
Glenn Radcliffe, Director of Human Development
Beverly James, City Librarian
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy City Clerk
October 27 1995
File #72-236-304-305
Ralph Douglas
Regional Administrator
United States Department
of Health and Human Services
Runaway and Homeless Youth Program
Program Operations Division
Family and Youth Services Bureau
P. O. Box 1182
Washington, D. C. 20013
Dear Mr. Douglas:
I am enclosing copy of Resolution No. 32721-102395 authorizing acceptance of United
States Department of Health and Human Services Runaway and Homeless Youth Program
Grant No. 03CYO269/07, in the amount of $90,000.00, to be used to augment client
services to runaway and homeless youth at the City's Crisis Intervention Center through
the Sanctuary Outreach Program; and authorizing execution of the necessary documents.
Resolution No. 32721-102395 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 23rd day of October, 1995.
No. 32721-102395.
VIRGINIA,
A RESOLUTION authorizing the acceptance of a grant from the United
States Department of Health and Human Services to provide services to
runaway and homeless youth at the City's Crisis Intervention Center
(Sanctuary); and authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the United States
Department of Health and Human Services' Runaway and Homeless Youth
Program Grant to be used to augment client services to runaway and
homeless youth at the City of Roanoke's Crisis Intervention Center
through the Sanctuary Outreach Program as set out and described in the
City's application for said grant upon all of the terms, provisions and
conditions therein set out.
2. The City Manager, W. Robert Herbert, or the Assistant City
Manager, and the City Clerk, are hereby authorized to execute, seal and
attest, respectively, the grant agreement and all ancillary documents
required to accept the grant. Said documents to be approved as to form
by the City Attorney.
3. The City Manager is
additional information as may
Department of Health and Human
acceptance of the grant.
further directed to furnish such
be required by the United States
Services in connection with the City's
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 23rd day of October, 1995.
No. 32720-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Grant Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Health and Welfare $ 1,961,129
Runaway and Homeless Youth Grant (1-5) ............ 90,000
Health and Welfare $ 1,961,129
Runaway and Homeless Youth Grant (6) .............. 90,000
1) Regular Employee
Salaries
2) FICA
3) Administrative
Supplies
4) Local Mileage
5) Program
Activities
6) Federal Grant
Receipts
(035-054-5132-1002) $ 68,766
(035-054-5132-1120) 17,958
(035-054-5132-2030) 156
(035-054-5132-2046) 1,064
(035-054-5132-2066) 2,056
(035-035-1234-7211) 90,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
~Roanoke, virginia
October 23, 1995
#95-529
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
Acceptance of United States Department of Health and
Human Services funds under the provisions of the Runaway
and Homeless Youth Act to provide services to runaway and
homeless youth at the City of Roanoke's Crisis
Intervention Center (Sanctuary).
BACKGROUND
The City of Roanoke has received Program Grant
Number 03CYO269/07 in the amount of $90~000 from
the U.S. Department of Health and H,~m~n Services to
administer Sanctuary's Outreach program for runaway
and homeless children. Funds are for use September
1, 1995 through August 31, 1996. The funds are
used to cover the salaries of three quarters of the
Outreach Coordinator's position, a Group Home
Counselor II, a Group Home Counselor I position and
related program activities.
The U.S. Department of Health and H.,m~- Services
awards grants for services in three year cycles·
The total grant project period is currently
September 1, 1995 through August 31, 1998.
Accomplishments during the grant period hav~
included:
2.
3.
4.
5.
Provided weekly parent education/support
groups.
Provided weekly youth education/support groups.
Regular participation in school student
support teams by staff·
Served over one hundred and thirty families·
Special art therapy projects including the
Norwich Community Mural, Downtown Learning
Center Children's Mural, United Way Day of
Caring Mural and mural on Scooch's Restaurant·
Established therapeutic recreation program for
at risk youth·
Served an average monthly population of
eighteen clients and their families.
II.
ISSUES
Bedspace - an increased need for therapeutic
placement exists in the community.
A waiting list of six to thirty children often
exists for placement at the Crisis
Intervention Center· Referrals for placements
come from schools, Juvenile and Domestic
Relations District Courts, police departments,
and self referrals are also accepted·
Sanctuary Outreach works with clients from the
Crisis Intervention Center waiting list and
provides services to eliminate or reduce the
need for removal from home.
B. Budget
III.
ALTERNATIVES
Ae
Authorize the City Manager to execute required
documents to accept the United States Department of
Health and Human Services' Runaway and Homeless
Youth Program Grant, Number 03CYO269/07 and
appropriate $90~000.00 in the Grant Special Revenue
Fund.
Bedspace - Sanctuary Outreach can continue to
provide services to clients until bedspace is
available.
Budget - Funds have been approved for use in
the City. No local funds are required.
Do not authorize the City Manager to accept the
United States Department of Health and Human
Services' Runaway and Homeless Youth Program Grant,
Number 03CYO269/07.
Bedspace - Clients on the Sanctuary waiting
list will receive no services until bedspace
is available·
Budget - Funds already received by the City
will have to be returned to the U.S.
Department of Health and Human Services.
IV.
RECOMMENDATIONS
Authorize the City Manager to execute grant
agreement and ancillary documents required to accept
the United States Department of Health and Human
Services' Runaway and Homeless Youth Program Grant,
Number 03CYO269/07.
ADDropriate $90t000.00 of Federal grant funds to
the following revenue and expenditure accounts to
be established in the Grant Special Revenue Fund by
the Director of Finance:
1002 Reg Employee Salaries
1120 FICA
2030 Admin Supplies
2051 Travel
2066 Program Activities
Total
$68,766
$17,958
$ 156
$ 1,064
$ 2~056
$90,000
Federal Grant Revenue
$90,000
Respectfully Submittec~,
W. KODO~ Herbert
City Manager
cc:
Glenn D. Radcliffe, Director of Human Development
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Andrea Krochalis, Program Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #72-236-304-305
Rebecca Camache
Regional Director
Virginia Department of Youth
and Family Services
5457 Peters Creek Road, N. W.
Suite 300
Roanoke, Virginia 24019-3889
Dear Ms. Camache:
I am enclosing copy of Resolution No. 32722-102395 endorsing the City of Roanoke's plan
of services for participation in the Virginia Juvenile Community Crime Control Act, and
authorizing the City Manager to execute the necessary documents to submit the plan of
services to the State Board of Youth and Family Services. Resolution No. 32722-102395
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 23rd day of October, 1995.
No. 32722-102395.
VIRGINIA,
A RESOLUTION endorsing the City's plan of services for
participation in the Virginia Juvenile Community Crime Control Act,
and authorizing the City Manager to execute the necessary documents
to submit the plan of services to the State Board of Youth and
Family Services.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council endorses the City's plan of services for
participation in the Virginia Juvenile Community Crime Control Act,
as more specifically set out in the report dated October 23, 1995.
2. The City Manager, or his designee, and the City Clerk,
are authorized to execute and attest, respectively, the necessary
documents to submit the City's plan of services to the State Board
of Youth and Family Services. All documents shall be approved as
to form by the City Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
October 23, 1995
No. 95-523
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT OF 1995
I. BACKGROUND
City of Roanoke receives fundinq from the Stat~
Department of Youth and Family Services to administer and
operate five juvenile justice system programs. These
programs include:
1. Crisis Intervention Center also known as Sanctuary
2. Crisis Shelter Sanctuary Family Oriented Group
Home (FOGH)
3. Youth Haven I Post-Dispositional Group Home for
Males
4. The Secure Juvenile Detention Home
5. Outreach Detention Program.
The Code of Virqinia, Section 16.1-322.1 delineates the
appropriation of funds to localities for operating
juvenile correctional facilities or programs. The
funding from the State Department of Youth and Family
Services is provided to the locality based on a fixed sum
formula that began July 1, 1982. This funding source is
more commonly known as block grants. The block grant
formula initiated July 1, 1982 replaced the previous
reimbursement process that had been in effect since July
1, 1973.
The City of Roanoke is to receive $529~337 per revenue
estimate in block grant funding for the first two
quarters in 1995-96 fiscal year.
III. CURRENT SITUATION
The 1995 Virqinia General Assembly enacted the Virginia
Juvenile Community Crime Control Act (VJCCCA) with a
effective date of January 1, 1996.
The Act replaces the block grant system for all
community based programs and services except secure
detention homes. The purpose of the act is to
establish a balanced community-based systems of
sanctioned programs and services for juvenile
offenders.
The VJCCCA will provide funding for each
jurisdiction in the state. The block grant program
only provided funding to localities that operated a
community based program or service.
B. Leqislation enactinq the act had the following six goals:
1. promote a minimal level of services across the
state
2. ensure local flexibility and autonomy
3. encourage public and private partnerships
4. emphasize parental and offender responsibility
5. establish a locally driven state-wide planning
process
promote the development of an adequate service
capacity for juveniles before the court on petition
alleging status or delinquent offenses.
Localities wishinq to use the Act Fund for development,
implementation, and operation of programs and services
must submit a local plan to the Board of Youth and Family
Services for approval. Local plans may be revised at any
time and must be submitted biennially to the Board of
Youth and Family Services. The local plan for the City
of Roanoke is shown as attachment A. The policies
adopted by the Board of Youth and Family Services
requires the governing bodies to endorse by resolution
the proposed plan of services to be implemented with
funding from VJCCCA. Attachment B sets forth the
requirements for localities accepting funding through
VJCCCA.
The City of Roanoke is to receive fundinq throuqh VJCCCA
in the amount of $467,794 for six months beginning
January 1, 1996 through June 30, 1996 for the 1995-96
fiscal year. This amount does not include funding for
the secure detention home.
1. For the 96-97 and 97-98 fiscal years, the City of
Roanoke is to receive $935,587 for each fiscal
year.
The VJCCCA requires the city to maintain its
funding level based on the amount of local dollars
supporting block grant programs as of the fiscal
year ending June 30, 1995. The City of Roanoke
expended $501r935 as its local contribution to the
operation of the block grant programs excluding
secure detention for the 94-95 fiscal year. This
will be the maintenance of effort level matching
the VJCCCA funding from the Department of Youth and
Family Services.
The amount of funding for the six months beginning
January 1 through June 30, 1996, will be $718t762.
The amount of funding for the fiscal years 1996-97
and 1997-98, will be $1~437,522 each year.
The Director of the Roanoke City Court Service Unlt for
the 23rd Judicial District, the City's Department
Managers for Youth Haven I, Sanctuary/Crisis Intervention
Center, the Detention Outreach Program, the Department
Manager for the Office on Youth, and the Director of
Human Development met to review local needs and develop
the proposed plan of services under the VJCCCA.
Juvenile and Domestic Relation District Court Judges from
the 23rd Judicial District, the Director of 23A Court
Services Unit, and city staff recommend utilizing the
funding through the VJCCA for the continuation of the
four block grant programs and the addition of nine new
service programs for the juvenile justice population in
Roanoke City.
The four continuation programs to be funded through
the VJCCCA and local funds are:
Youth Haven I post-dispositional group home
for males
b. Sanctuary/Crisis Intervention Center
c. Juvenile Outreach Detention
Program
Supervision
d. Family Oriented Group Home Program.
IV.
ISSUES
New programs to be established include:
Substance abuse assessment and treatment at
(1) Court Service Unit
(2) Youth Haven I
Intensive Family Counseling and aftercare at
Youth Haven I,
c. Detention Home bed purchase,
Electronic monitoring
detention program,
through outreach
Intensive supervision program through the
Juvenile Court Service Unit,
Intensive Outreach Program through
Sanctuary/Crisis Intervention Center,
g. Street Law Program through the Court Service
Unit
Enhanced Community Service Program through
the Court Service Unit.
The establishment of these services will enhance
and add to the public safety programming for the
juvenile justice system and provide for
rehabilitation, community supervision and family
preservation efforts. These services will provide
sanctions, progressive treatment to juvenile
offenders, and/or their families in a community-
based system of programs and services.
Service Capacity.
Need for additional services have been documented
for the past two to three years. A waiting list
for services sometimes exists in our present
juvenile justice programs.
Current proqrams do not provide for a range of
services to address the myriad of need and
behaviors exhibited by the juvenile justice
population.
B. Fundinq
Funding from the State of Virqinia to begin new
and/or enhance services has not been available
until the establishment of the Virginia Juvenile
Community Crime Control Act of 1995.
ALTERNATIVES
City Council endorse by resolution the proposed plan of
services and authorize the City Manager to submit the
proposed plan to the State Board of Youth and Family
Services.
1. Service Capacity
Addition of the new programs and services will
increase the numbers of youth and/or their
families who could be served.
Addition of these programs will allow for the
provision of services in areas not previously
addressed by the city's juvenile justice
programs.
Fundinq. Upon approval of the plan by the State
Board of Youth and Family Services, the additional
state funding will be appropriated to maintain
present services and establish additional services
as proposed.
Do not endorse proposed plan of services by resolution
and do not authorize the City Manager to submit the plan
to the State Board of Youth and Family Services.
Capacity. Programs and services will decrease and
the number of youth and families reached will
decline.
Fundinq. Block grant funding will end and
available funding through the VJCCCA will be
forfeited causing present programs to be in
jeopardy and no new programs and services will be
implemented.
VI. RECOMMENDATION
City Council concur with Alternative A and endorse by
resolution the proposed plan of services and authorize
the City Manager to submit the proposed plan to the State
Board of Youth and Family Services.
W. Robert Herbert
City Manager
WRH:gr
cc: Glenn D. Radcliffe, Director of Human Development
Honorable Joseph Clark, Judge, 23rd J & D Court
Wilburn C. Dibling, Jr. City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Gary Conway, Director, 23A Court Service Unit
Jack Trent, Manager, Youth Haven I
Lynn Myers, Coordinator, Outreach Detention
Marion Vaughn-Howard, Coordinator, Office on Youth
Andrea Krochalis, Manager, Sanctuary
Virginia ]uvenile Community Crime Control Act
The Department of Youth and Family Services has contacted you about the amount of
funds allocated to your locality. Do you plan to participate In the Act at this time?
[~1 Yes ~1 No
If "Yes" please provide the Information requested In Boxes #1 and #2 and continue on to
page 3. If "No" please provide the Information requested In Box # I and return this page
to the appropriate regional office of the Department of Youth and Family Services. See
page 5 for regional office addresses.
Box #1
Robert Herbert
Chief Administrative Olllcer
Cit~ Manager 10/4/95
Title Date
CI'TY OF ROANOKE
Box #2
Glenn O. Radcliffe
Name of ContJct Pe~on
nepartment of Human Oevelolment
0i rector
Title
(540) 981-2302
Telephom~
Address
gl.5 Church Avenue. S.il.. Roo~ 356
Address
Roanoke Virginia 24011
c,~ z,r Code
-2-
ATTACHMENT B
Virginia Juvenile Community Crime Control Act
The Chief Administrative Officer submitting this local plan certifies that the
participating lurtsdiction:
A. Will not contribute less funding for the implementation of this local plan than was
expended for block grant funded programs or services either operated or ut//izedln FY
1995 In compllance with § ! 6. 1-309.6 of the
Will not utilize funds provided by this Act to sul~/~/~nt funds established as the state
pool of funds under §2. 1-757 In compliance with § 16. ! -309.3 C of the Code of
Will comply with ali provisions of § 16. 1-309.9 of the C.~ which gives
the Board of Youth and Family Services the authority to establish and enforce standard~
and to review the expenditures and services established by the local plan;
D. Consulted with the ludge(s) of the Juvenile and Domestic Relations District Court and
the Director(s) of Court Services of the participating lurlsdlcdon(s);
Will submit routine reports and any other information to the Director of the
Department of Youth and Family Services for each program or service funded by the
Act In compliance with § 16. 1-309.3 E and § 16, 1-309, I O of the ~
and all applicable Departmental procedures.
w. Robert Herbert Cit.v Manager 10/4/95
Name Title Date
Ct'TY OF ROANOKE
Jurisdiction
Virginia Juvenile Community Crime Control Act
I. Tile goal of the Virginia Juvenile Community Crime Control Act Is to deter luvenlle
crime through the establishment of community-based systems of sanctions, residential
programs, and nonresidential services for Juvenile offenders based on their offens~.s and
treatment needs.
Briefly describe how your locality plans to meet this goal, including collaboration with
other localities:
The City of Roanoke plans to spend local funds and VJCCCA funds
to provide a system of sanctions aud services for juveuile offenders through:
(1) Youth Haven I - Post-Dispositional Group tlome, (2) Sanctuary - Crisis
Interventiou Center, (3) Outreach Detention, (4) FOGH- Family Oriented
Group Homes, (5) Substance Abuse Couuselor for the Court Service Unit,
(6) Family Counselor for Youth Haven I, (7) Electronic Monitoring.
Position for Outreach Detentiou, (8) Detention Home bed pnrchase, (9)
Purchase of Substance Abuse Services for Youth Haven l, (10) Intensive
Supervision Program for the Court Service Unit, (11) Outreach Counselor
for Assaultive Youth at Sanctuary, (12) Street Law Program for the Court
Service Unit, (13) Enhanced Community Service Program for the Court
Service unit, and (14) Start Up Projects - Training, Education, Materials/
Supplies by the Office on Youth.
2. The Virginia Juvenile Community Crime Control Act defines Its target population as
juveniles who are children In need of services, children In need of supervision, or
delinquent.
What juveniles are targeted In your plan? Please check all that apply.
Child In need of services (CHINS)
I~1 Child In need of supervision (CHINSUP)
Delinquent
-3-
ATTACHMENT A
CITY OF ROANOKE VIRGINIA ~u~/ENILE COMMUNITY CRIME CONTROL ACT
EXISTING AND PROPOSED PROGRAMS AND SERVICES FY 1996 (6 MOS) FY 1997 FY 1998
1. YOU'z'~ HAVEN I 208,681 441,187 441,187
POST-DISPOSITIONAL GROUP HOME
2. SANCTUARY 208,674 439,586 439,586
CRISIS INTERVENTION CENTER
3. OUTREACH DT~TF~TTION 99,687 214,715 214,715
4. FAMILY ORIEITTED GROUP HOMES 15,980 31,959 31,959
SANCTUARY
5. SUBSTANCE ABUSE COUNSELOR 22,781 44,708 44,708
COURT SERVICE UNIT
6. FAMILY COUNSELOR 19,564 39,842 39,842
YOu'z'~ HAVEN I
7. ELECTRONIC MONITORING 23,281 48,292 48,292
OUTREACH DETENTION
8. DETENTION HOME BED PURCHASE 5,000 10,000 10,000
9. PURCHASE - SUBSTANCE ABUSE SERVICES 4,980 9,960 9,960
YOu'z'~ HAVEN I
10. INTENSIVE SUPERVISION PRO~P, AM 50,184 102,122 102,122
COUNT SERVICE UNIT
11. OTFTREACH COUNSELOR-ASSAULTIVE YOuT~ 22,698 45,329 45,329
SANCTUARY
12. STREET LAW PRO(~-RAM 1,916 3,610 3,610
COURT SERVICE UNIT
13. ENHANCED COMMUNITY SERVICE 3,873 6,212 6,212
COURT SERVICE UNIT
14. START UP PROJECTS: 31,463 XX]fW~X XXXXXX
TOTALS 718,762 1,437,522 1,437,522
Vi~gi,da Juvenile Community Crime Control Ac~- Existing Programs and Services Pa~e ! of L
Locally CITY OF ROANOKE Date Completed 1~U_4.LgS__
Name ~' Point v' Type ~' Target Pdmary Focus of
in System Population Service or Program
intake X X X X X Public Safety/Appropriate Oetermination of
Processing/O~ verston
Probation X X X X Public Safety/Commnity Supervision/
Rehabi 1 itatt on
Parole X X X Publlc Safety/Cmmuntty Supervision/
Rehabt 1 i tation
Family Counseling X X X X X X Public Safety/Diversion/Rehabilitation
duveniles in Camunity Service X X X X Punislment/Accountabtlity
Roanoke Detention Home X X X X X Publtc Safety/Accountability
Outreach Detention X X X X Public Safety
Youth Haven ! - Post-OisposJtional X X X X X Public Safety/Rehabilitation
Group Hame
Sanctuary - Cris~s Intervention X X X X X X Famtly Preservation/Rehabilitation
Center
Sanctuary Family-Oriented X X X X X X PubHc Safety/Rehabilitation
Group Home
Virginia Juvenile Community Crime Control Act - Proposed Programs and Services Page I of
Loca.~y CITY OF ROANOKE Date Completed 10/4/95
Name v' ~' Type ~' Polm in Sy~em ~ Provlde¢ f/Taile~ I~ I~ Focm of Slant Capachy
POS Sef~ce or Prolram Dace o~ Usale
Res. No~-fes. Pre-alisa. Po~-d~p.Puldlc Pdva(e CHINS ~
YOUTH HAVEN ! XX XX XX XX XX XX PUBLIC SAFETY / HA
GROUP HUME REHABILITRTION ORILY
SANCTUARY XX XX XX XX XX XX XX F/~IILY IIR 12
CRISIS UITERVENTION PRESERVATION / DAILY
CENTER
REHABILITATION
OUTREACH XX XX XX XX XX PUBLIC SAFETY NA 24
UETENTIUN DAILY
F/~qILY ORIL. ILU XX XX XX XX XX XX XX PUBLIC SAFETY / IIA 3
GROUP HONES -
SANCTUARY REHABILITATION DAILY
SUBSTANCE ABUSE XX XX XX XX XX XX XX PUBLIC SAFETY / ]/2/96 150
COUNSELOR - COURT
SERVICE UNIT REIIRBILITATION PER YR
EA~qILY COUNSELOR / XX XX XX XX XX XX XX PUBLIC SAFETY / I/2/96 18
INTENSIYE AFTER-
CARE - YH-1 REHABILITATION DALLY
ELECTRONIC XX XX XX XX X1 PUBLIC SAFETY 1/2/96 7
MONITORING -
OUTREACH DETENTION DALLY
DLIL.~ION BEDS - XX XX XX XX XX XX XX PUBLIC SAFETY 1/2/96 ]80
OVERFLOt~ PLACEMENTS Days
A'e~q~ luty t~,
Virginia Juvenile Community Crime Control Act
Locality CITY OF ROANOKE
Name
~ T~q~e ./Polm in System
SUBSTANCE ABUSE
ASSESSRENTS &
TREAmENT - YH!
INTENSIVE
SUPERVISION _
COURT SERVICE UNIT
OUTREACH COUNSELOR
(ASSAULTIVE YOUTH)
SANCTUARY
STREET LAW PROGI~!
COURT SERVICE UNIT
ENHANCED
COP~JNITY SERVICE -
C S U (THE FORCE)
START-UP PROJECTS
TRA[NING/EOUCATiON
- Proposed Programs and Services
~ Tarlet Poflulalioo
Page g_. of 2__
Date Completed
Primary Focm of
Sendce or Prep'am
PUBLIC SAFETY /
REW~BILITATION
24
YR.
PUBLIC SAFETY /
COI~IlfflITY SUPERV.
REHABILITATION
PUBLIC SAFETY /
REHANILITATION
DIVERSION /
REHABILITATION
ACCOUNTABILITY
ACCOUNTABILITY
COIIlUIIITY EUUCRTION,
COLLABORATION,
SKILLS DEVELOIINENT
1/2/9~
l~O
YR.
YR.
YR.
110
YR.
N/A
Virginia )uvenile Community Crime Control Act - Annual Operating Budget Format Page L of L~
Locali,¥ CITY OF ROANOKE Date Completed 10/4/95
Name: ~m~ ILRV£N ! (GROUP ltUML PROGRAM)
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ 92.0~i $ 184.o71 $
184.071
State $ 114.645 $ 255.116 $
255.116
Other $ 2,000 (USDA) $ 2~ (USAA) $
~.~
S~rt-Up: Operadom $ -0- $ $
-0- -4)-
Pe~nnel $ -0- $ $
-0- -O-
Contractual $ -0- $ $
Annual: Operations $ 25m072 $ $
51.~!3 R!
Personnel $ 183m609 $ $
Contractual $ -0- $ $
Positions /// ~anager / (1) Nan~ger
(use additional page ifnecessa~) / (1) Nanager / (1)
Counselor III / (1) Counselor III / (1) Counselor II! / (1)
Counselor II / (I) Counselor II / (l) Counselor II / (1)
Counselor I / (4) Counselor I / (4) Counselor I / (4)
Senior Secretary / (1) Senior Secretary / (1) Senior Secretary / (1)
Cook / (1) Cook / (1) Cook / (1)
Virginia Juvenile Community Cdme Control Act. - Annual Operating Budget Format Page 2_ of
toca~l~y CITY OF ROANOKE Date Completed
Name: CRISIS INTERVENTION CENTER (SRNCTURRY)
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ 99,157 $ 198,313 $ 198,313
State $ 103,280 $ 235,036 $ 235=n~
Other $ 6,237 (USDA) $ 6,237 (USDA) $ 6,237 (USDA)
Sta~-Up: Operadom $ -0- $ -0- $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ -0- $ -0- $ -O-
Annual: Operations $ 38,1~0 $ 77,740 $ 77,740
Personnel $ 170,554 $ 361,846 $ 361,846
Contractual $ -0- $ -O- $ -O-
Positions / # Manager / (1) 14anager / (1) Kanager
(use additional page ii~ necessary) / (l)
Counselor Iii / (1) Counselor III / (1) Counselor III / (1)
Counselor Ii / (1) Counselor II / (1) Counselor II / (1)
Counselor I / (4) Counselor I / (4)' Counselor I / (4)
Senior Secretary / (1) Senior Secretary / (]) Sentor Secretary / (1)
coof~ / (1) Cook / (I) Cook / (])
Virginia Juvenile Communi~ Crime Control Act - Annual Operating Budget Format Page 3_ of lA_
Loca#~ CiTY OF ROANOKE Date Completed 10/4/95
Name: OUTREACH DETENT[ON
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ 25,123 $ S0,246 $ SO,246
State $ ~!,616 $ 140,144 $ 140,144
Other $ -0- $ -0- $ -O-
Start-Up: Operadom $ -0- $ -O- $ -O-
Personnel $ -0- $ -O- $ -O-
Contractual $ -0- $ --0- $ -O-
Annual: Operations $ 9,948 $ 24,325 $ 24,325
Personnel $ 89,739 $ ISO,3g0 $ 190,390
Cone'actual $ -0- $ -0- $ -O-
Positions / #
(useaddltioflalpageifnecessary) Outreach Coordinator / (1) Outreach Coordinator / (1) Outreach Coordinator / (1)
Outreach Supervisor / (3) Outreach Supervisor / (3) Outreach Supervisor / (3)
Virginia Juvenile Community Crime Control Act: Annual Operating Budget Format Page 4- of ~
Loc~ CITY OF ROANOKE Date Completed 10Z_4Zg.5_
Name: FOGH PROGR/I~
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ 4,949 $ 9,897 $ 9,897
Sram $ 11,031 $ 22,062 $ 22,062
Other $ -0- $ -0- $ -O-
Start-Up: Operations $ -O- $ -0- $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ -0~ $ -0- S -O-
Annual: Operadons $ -0- $ -0- ; $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ 15,980 $ 31,959 $ 31,959
Positions / #
(use additional page if necessary)
Virginia :Juvenile Community Crime Control Act: Annual Operating Budget Format Page 5__ of 14__
Locality CITY OF ROANOKE Date Completed
Name: SUBSTRIICE ABUSE COUNSELING
Budget Items
FY 1996 (6 months) FY ! 997 FY 1998
Revenue Sources: Local $ 8,000 $ 16,000 $ 16,000
State $ 14,781 $ 28,708 $ ~8,708
Other $ -o- $ -0- $ -o-
~ Start-Up: Operati ns $ 1,5OU $ -0- $
Personnel $ -0- $ -0- $ -0-
Contractual $ -0- $ -O- $ -O-
Annual: Operations $ 2,500 $ 5,000 $ 5,000
Personnel $ 18,781 $ 39,708 $ 39,708
Contractual $ -0- $ -0- $ -0-
Positions / # Substance Rbuse Counselor / 1 Substance Rlmse Counselor / 11 Substance Rlmse Counselor / I
(use additional l~age If necessary)
1/2 Part-H~e Secretary 1/2 Part-Time Secretary 1/2 Part-Tt~e Secretary
(32 hr/wk) (32 hr/wk) (32 hr/wk}
Virginia Juvenile Community Crime Control Act - Annual Operating Budget Format Page --6 of 1_4_
Locality CITY OF ROANOKE Date Completed
Name: F/~IlLY COUNSELOR - YOUTH HAVEN !
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Loca $ _-0- $ -0- $ -4)-
Sum $ 19,564 $ 39,84~ $ 39,842
Other $ -0- $ -0- $ -O-
Start-Up: Operations $ 650 $ -0- $ -()-
Personnel $ --0- $ -O- $ -O-
Contractual $ -0- $ -0- $ -O-
Annual: Operations $ 1,gaO $ g,aoO $ 2,480
Personnel $ 17,674 $ 37,362 $ 37,362
Cone-actual $ -0- $ -O- $ -O-
Positions / #
(use additional p,,~e if necessary) Family Counselor / (1) FmJly Counselor / (1) Fmlly Counselor / (1)
Virginia Juvenile Community Crime Control Act ~ Annual Operating Budget Format Page z__ of 14
~oc~,y CITY OF ROANOKE Date Completed 10/4/95
Name: OUTRERCH DETENTION - ELECTRON]'C MONITORING
Budget Items
FY ! 996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ -0- $ -0- $ -O-
State $ 23,281 $ 48,292 $ 48,292
Other $ -0- $ -0- $ -O-
Start-Up: Operations $ -0- $ -0- $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ -0- $ -0- $ -O-
Annual: Operadons $ 9.384 $ 18.810 $ 18.810
Penonnel $ 13,897 $ 29,482 $ 29,482
Contractual $ -0- $ -0- $ -O-
Positions / #
(use additional page ifnecessa~) Outreach Supervisor / (1) Outreach Supervisor / (1) Outreach Supervisor / (1)
Virginia Juvenile Comrnuni~ Crime Control Act.- Annual Operating Budget Format Page 8__ of 1_~_~
Loca#~ CITY OF ROANOKE Date Completed lnlalq_R
Name: SECURE OETEIIT[OR - BEO PURCHASE
Budget Items
FY 1996 (6 months) ! FY 1997 I FY 1998
Revenue Sources: Local $ -0- I $ -0- $ -O-
State $ 5~000 I $ 10 ~000 $ 10 ~000
Other $ -0- I $ -0- $ -O-
Scan-Up: Oper3flons $ -0- $ -0- $ -O-
PerSonnel $ -0- $ -0- I $ -O-
Cona'actual $ -0- i $ -0- $ -O-
Annual: Operations $ -0- i $ -0- $ -O-
PerSonnel $ -0- ! $ -0- $ -O-
Cone'actual $ 5,000 I $ 10,000 $ 10 ~000
Positions / #
(use add~onal ~age if necessary) -0- -0- -0-
Vil'~i.ia Juvenile Community Cdme Control Act - Annual Operating Budget Format Page 9__ oft3__
Loc~,r~ CITY OF ROANOKe. Date Completed
Name: SUBSTANCE ABUSE ASSESS/qENTS/TRERl14E#T YOUTH HAVEN
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ -0- $ $
Su~ $ 4,980 $ $
91960 9~960
Other $ -0- $ -0- $ -O-
Start-Up: Operations $ -0- $ -4)- $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ -0- $ -0- $ -O-
Annual: Operations $ -0- $ -0- $ -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ 4~g80 $ 9,960 $ 9,960
Positions / #
(use additional pa~ if
Virginia Juvenile Community Crime Control Act.- Annual Operating Budget Format Page ~_ of ~_3L
Localiw CITY OF ROANOKE Date Completed 10/4/95
Name: INTENSIVE SUPERVZSIO# PROGIL~
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Loca $ 25,092 $ 51,061 $ 51,061
State $ 25,092 $ 51,061 $ 51,061
Other $ -0- $ -0- $ -4)-
Start-Up: Operadons $. 1,700 $ -0- $ -O-
Personnel $ -0- $ -0- $ -O-
Con,actual $ -0- $ -0- $ -O-
Annual: Operations $ 2.844 $ 5.688 $ 5.688
Personnel $ 44,920 $ 95,294 $ 95,294
Contractual $ 720 $ 1,140 $ 1,140
Posidons/# Surveillance Officers / (3) Surveillance Officers / (3) Surveillance Officers / (3)
(use additional page if necessary)
Part-Ti~e Secretary / (1/2) Part-Time Secretary / (1/2) Part-Time Secretary / (1/2)
(32 hr/wk) (32 hr/wk) (32 hr/wk)
Virginia Juvenile Community Cdme Control Act: Annual Operating Budget Format Pase ] 1 of 1_~
Loca#~ CITY OF ROANOKE Date Completed 10/4/95
Name: SANCTUARY OUTREACH (ASSAULTIVE YOIJTH)
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local$ 11,202 $ 22,404 $ 22,404
Stat( $ 22,698 $ 45,329 $ 45,329
O~er $ -0- $ -0- $ -O-
Start-Up: Operations $ -0- $ -0- S -O-
Personnel $ -0- $ -0- $ -O-
Contractual $ -0- $ -0- $ -O-
Annual: Operations $ -0- $ -0- $ -O-
Personnel $ 22,698 $ 45,329 $ 45,329
Contractual $ -0- $ -0- $ -O-
Positions/# F/T Outreach Yorker / (1) F/T Outreach Yorker / (1) F/T Outreach Yorker / (1)
(use additional page if necessary)
F/T Outreach F/T Outreach F/T Outreach
Supervisor / (1/2) Supervisor / (1/2) Supervisor / 0/2)
V;rglnia Juvenile Community Crime Control Act = Annual Operating Budget Format Page
Loc~,[y CITY OF ROANOKE Date Completed 1fill!q5
Name: STREET LR# PROGR,qlq
Budget Items
FY 1996 (6 months) I FY 1997 FY 1998
Revenue Sources: Local $ 1,560 I $ 2,244 $ 2,244
State $ 356 I $ 1,366 $
Scan-Up: OperaUons $ L~X) IS -0- I S -O-
Pe on.el S 4- IS 4- IS
Annual: Operations $ gM) ! $ SO0 $ 500
Penonnel $ 1,466 I $ 3,110 $
Contractual S -0- i $ -0- S -O-
Positions / #
(use addiUonal page ir necessary) Street Law Instructor / 1 Street Law Instructor / I Street Law Instructor / !
Part-time (5 Hfs/meek) Part-time (5 Hrs/lleek) Part-time (S Hrs/ffeek)
I Virginia Juvenile Community Crime Control Act · Annual Operating Budget Format Page 13 of Lq_
~oca,~ CITY OF ROANOKE Date Completed 10/4/95
Name: 'THE FORCE'(ENHRNCED COI~UNITY SER¥/CE)
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ -0- $ -0- $ -O-
,Scare $ 3,873 $ 6,212 $ 6,212
Other $ -0- $ -0- $ -O-
Start-Up: Operadom $ 500 $ -0- $ -O-
PerSOnnel $ -0- $ -0- $ -O-
Cona'actual $ -0- $ -0- $ -O-
Annual: Operadom $ 1,600 $ 2,450 $ 2,450
Personnel $ 1,773 $ 3,762 $ 3,762
Contractual $ -0- $ -0- $ -O-
Positions/# Part-Time Crew Part-Time Crc~ Part-Time Cre~
(use additional page if neck) Supervisors / (2) Supervisors / (2) Supervisors / (2)
(16 hrs/Mo) (16 hrs/14o) (16 hfs/No)
Virginia Juvenile Community Crime Control Act - Annual Operating Budget Format Page I~ ofl~L
Date Completed 10/4/95
Lo(ality CITY OF ROANOKE
Name.: START-UP PROJECTS - OFF]CE ON YOUTIt
Budget Items
FY 1996 (6 months) FY 1997 FY 1998
Revenue Sources: Local $ -0- $ N/A $ II/A
State $ -0- $ N/A $ N/A
Other $ -0- $ N/A $ N/A
Start-Up: Operations $ 5,463 $ N/A $ N/A
Personnel $ -O-
Contractual $ 26,000 $ N/A $ N/A
Annual: Operations $ -0- $ N/A $ N/A
Personnel $ -0- $ N/A $ N/A
Contractual $ -0- $ N/A $ N/A
Positions / #
(use additional page if necessary)
SUBSTANCE ABUSE COUNSELOR (CSU)
(PROGRAM DESCRIPTION)
GOALS:
The goals of providing substance abuse counseling through the Court Service Unit are
to promote an adequate level of substance abuse services to the Juvenile and
Domestic Relations District Court and to increase the scope and quality of services
available to juvenile offenders under the Court's supervision.
TREATMENT METHOD~;:
The Court Service Unit's Substance Abuse Counselor will utilize established methods
of assessment and outpatient treatment to provide substance abuse evaluations,~
counseling, and educational services to juvenile offenders end their parents.
ANTICIPATED USAGE:
it is anticipated that 150 offenders will be involved with this program during the
course of a year.
CRITERIA FOR ADMISSIONS/RELEASE:
Juvenile offenders will be either court-ordered to receive substance abuse sewices or
referred/required to receive these sewices by CSU at-ff. Release from the program
will be contingent upon the Substance Abuse Counselor's assessment of
need/appropriateness.
TARGET POPULATION:
Juvenile offenders with known or suspected substance abuse problems.
PARTICIPATING JURISDICTION:
City of Roanoke.
REVENUE SOURCES:
Local = $16,000/yeer
State = $28,708/year
SUBSTANCE ABUSE COUNSELOR (CSU)
*PAGE 2-
COST COMPARISON
Substance Abuse Counselor (CSU! - W'~hin the private sector, this service would cost:
$90 per assessment; $100 for group work; $70 per hour for individual sessions; and
$50 for staff consultations. Even if immediate access to these services could be
guaranteed, we estimate purchasing these services from the private sector would cost
$100,500 per year (56% more than our budgeted amount). This $100,500 is based
on: 150 assessments st $90; 4 follow-up individual sessions on each assessment at
$70; 3 staff consultations per day for 260 st $50; 6 groups per year of 10 offenders
each at $100.
YOUTH HAVEN I
EXPANDED SERVICE - FAMILY COUNSELOR
(1 - POSITION)
PROGRAM DESCRIPTION
GOALS:
(1) To intensify family counseling with our population of severely dysfunctional families
using a professionally trained and skilled therapist;
(2) To increase parental accountability for the court, holding parents more responsible for
financial, physical and emotional support of their juveniles;
(3) To provide transitional intensive aftercare services for an extended time to ensure
success of the juveniles in the community; and
(4) To enforce the court's expectations of juveniles and parents.
TREATMENT METHODS:
(1) To provide consistent and regular individual, couples, family and group therapy using
systemic, cognitive - behavioral, and solution-focused brief therapy models.
(2) To provide psychoeducational counseling and training for specific client issues (including
anger management, parenting skills, conflict resolution, family mediation, etc.)
USAGE/CAPACITY:
(1) Increase frequency and quality of therapeutic counseling with the twelve (12) juveniles
in current program, increasing the level of confrontation and court documentation;
(2) Expand the aftercare component, providing continued services to six {6) or more, which
is beyond current staffing capabilities;
(3) Reduce,the waiting list for placements, providing services for more male juveniles for the
COUrtS.
CRITERIA:
All court ordered juveniles in residence st Youth Haven I would participate with their families.
All juveniles would be connected for an extended period of dine to ensure success and
decrease criminal involvement.
TARGET POPULATION:
Court ordered juveniles who ara delinquent, CHINS, CHINSUP who have been unresponsive
to in-home sewices and require placement for control, structure, and therapeutic
interventions. {Post~Dispoeltionel only)
EXPANDED SERVICE - FAMILY COUNSELOR
-PAGE 2-
PARTICIPATING JURISDICTIONS:
The Twenty-Third Judicial District including: City of Roanoke, Roanoke County and City of
Salem (other surrounding counties and cities on an available bed space only).
REVENUE SOURCES:
VJCCCA funds, with the possibility of increasing recovered costs from other jurisdictions and
parents/guardians.
COST COMPARISON
(1) There are no known pfivste providers of all the services listed iot he Program Description,
and time limits restrict the development of such sendce proposals from the private sector;
(2) Private counseling limits much of the therapeutic interventions to office visits. This
position would provide for in-home services for intensive aftercare;
(3) A dally connection with juveniles and families through the group home reveals more
adequate data regarding strengths, weaknesses, dysfunctions and offers greater
accountability for change;
(4) Staff consultation and clinical supervision on an ongoing basis increases family therapy
goals and accountability;
{5) Direct court access to a staff person providing sewices will be more productive than
contracted services.
OUTREACH CH: I ~ITION
EXPANDED SERVICE-ELECTRONIC MONITORING
(1 - POSITION)
PROGRAM DESCRIPTION
GOALS:
(1) To provide for public safety through community-based pre-dispositionsi, intensive
supervision of juveniles requiring a high level of suwsillance;
(2) to increase parental accountability by securing electronically generate information on
their child's activity; and
(3) To enforce the court's expectations of the juvenile's mobility.
TREATMENT METHODS:
(1) To verify by electronic monitoring that the juvenile is at home during prescribed hours;
(2) To meet with the juvenile on a daily basis to provide counsel on issues of importance to
the subject and/or the court;
(3) To solicit parental input on the subject's behavior; and
(4) To provide availability for crisis intervention on a continuing basis.
USAGE/CAPACITY:
A maximum of seven (7) cases would be monitored at any one time.
CRITERIA:
Any Juvenile deemed suitable by the court would be placed on the progrsm until the case
reaches disposition or the court orders release.
TARGET POPULATION:
Juveniles charged with offenses for which they could bo incarcerated but who, in the opinion
of the court, have adequate structure to reside at home under the sanctions provided by this
level of supervision.
PARTICIPATING JURISDICTIONS:
Cities of Roanoke and Salem; Counties of Roanoke and Botatourt.
REVENUE SOURCES:
VJCCCA funds, with the possibility of increasing recovered costs from other jurisdictions.
OUTREACH DETENTION
EXPANDED SERVICE-ELECTRONIC MONITORING
-PAGE 2-
COST COMPARISON
The coat of this service cannot be compared to that of a private provider because, to our
knowledge, no private agency provides the electronic monitoring in addition to:
(1) Daily meetings with each juvenile and periodic meetings with parents;
{2) Crisis intervention availability on an around the clock basis; and
(3) Attendance at court hearings to provide information on the juvenile's compliance to
electronically monitored sanctions in addition to his/her adherence to other rules and family
dynamics.
DETENTION BEDS (OVERFLOW)
(PROGRAM DESCRIPTION)
GOALS:
The goal of this expenditure is to protect public safety by ensuring adequate detention
space when the Roanoke Juvenile Detention Home exceeds capacity.
TREATMENT METHODS:
N/A
ANTICIPATED USAGE:
We anticipate using 180 placement daya during the year.
CRITERIA FOR ADMISSION/RELEASE:
Both admission and release will be by Court order when the Roanoke Dotention Home
exceeds capacity.
TAR(~ET POPULATION:
Juvenile offenders who meet the critede for detention.
PARTICIPATING JURISDICTION:
City of Roanoke.
REVEN E :
State = $10,O00/yeaf
Detention gods {Overflow) - To our knowledge, thb aervice ia not available in the
private sector.
YOUTH HAVEN I
PURGHASE OF SUBSTANCE ABUSE SERVICES
(CONTRACTED)
PROGRAM DESCRIPTION
GOALS:
(1) To provide routine substance abuse assessments, individual and group
therapy/interventions for population at Youth Haven I group home which is high risk
group for substance abuse.
(2) To increase accountability and increase the scope of sewicas in substance abuse
area that has been restricted in past.
TREATMENT METHODS:
A professional level of assessment and outpatient treatment including individual
assessments, group and individual counseling and educational groups. Sewicss to be'
provided by private provider.
USAGE:
Complete assessments and therapies are expected for approximately 24 per year and
extended to some family members. Staff consultations in treatment issues will also
be provided.
CRITERIA:
All juveniles placed et Youth Haven I will be assessed and treated as indicated, some
will only be involved in the educational group.
TARGET POPULATION:
Ail juvenile offenders who ere court-ordered into placement et Youth Haven I.
PARTICIPATING JURISDICTIONS:
The 23rd Judicial Distdct * City of Roanoke, Roanoke County, City of Salem.
PURCHASE OF SUBSTANCE ABUSE SERVICES
-PAGE 2-
REVEN E RCE :
VJCCCA funds, with the possibility of increased recovered costs from other
jurisdictions.
MPAR N
The proposal for cost is provided by Resources and Solutions. Inc. of Roanoke.
INTENSIVE SUPERVISION (CSUI
PROGRAM DESCRIPTION
GOALS:
The goals of the CSU Intensive Supervision Program are to increase public safety and
provide a greater degree of accountability for those juvenile offenders under Court
supervision.
TREATMENT METHODS:
Working closely with the line Probation and Parole Officers, three (3) Surveillance
Officers will assist in facilitating the sewice plans developed for each juvenile offender.
These Surveillance Officers will serve as additional eyes and ears for the
Probation/Parole Staff in the community. They will perform such duties as: check on
offenders' work and school attendance; do unannounced urine screens; monitor
adherence to curfew hours; facilitate the installation of electronic monitoring at the
direction of the Probation/Parole Officers; check on offenders' peer interactions;.
monitor community sewice work assignments; and make frequent and unannounced
home and school visits to ensure the offenders are compliant with Rules of
Probedon/Parole.
ANTICIPATED USAGE:
it is anticipated that 120 juvenile offenders will be involved in this program during the
course of a year.
CRITERIA FOR ADMISSION/RELEASE:
Juveniles must be placed on probation by the Court or be on parole from a juvenile
correctional center. Upon the initiation of probation or parole, · Surveillance Officer
will be assigned to the case to provide intensive monitoring. Thb will last until such
time as the Probstion/Parole Officer and his/her Supervisor deem it appropriate for the
offender to receive more conventional supervision. Surveillance Officers can be re-
assigned to a case at any dme st the discretion of the Probstion/Parole Officer and
Supervisor as case needs dictate. Rdease from the program is determined by the
Probation/Parole Officer and Supervisor once service plan objectives have been met
and law-abiding behavior meintelned.
TARGET POPULATION:
Juvenile offenders on probation or parole who are in need of more intensive
supewlsion/monitoring then standard probation/perole can provide.
INTENSIVE SUPERVISION (CSU)
-PAGE 2-
PARTICIPATING JURISDICTION:
City of Roanoke.
F NDIN R E :
Local = $51,061/year
State = $51,061/year
T R
Intensive Suoervision (CSU) - To our knowledge, this service is not available in the
private sector.
SANCTUARY OUTREACH FOR ASSAULTIVE YOUTH
PROGRAM DESCRIPTION
GOALS:
To increase public safety and provide accountability to assaultive youth.
TREATMENT METHODS:
Develop individual service plan for each juvenile offender. Duties include: check on
offender's work and school attendance, perform drag screenings, monitor adherence
to program rules, check on offender's interaction with peers and family ss needed,
group and family counseling.
ANTICIPATED USAGE:
It is anticipated that 50 juvenile offenders will be involved in this program this year.
CRITERIA FOR ADMISSION/RELF-A~,::
Juvenile offenders may be referred from the court or sail-referral with parental
permission. Court-ordered clients will be released from the program only with tho
court's permission. Other clients will be released after having satisfactorily completed
the program and when repeat assaultive behavior is data,mined to be unlikely.
TARGET POPULATION: Assaultive youth in need of supawielon.
PARTICIPATING JURISDICTION:
City of Roanoke.
Local 022,405
State $45,329
COST COMPARISON
Sanctuary Outreach for Assaultive YOVIh - The personnel costs for the proposed
Sanctuary Outreach Workm are the same (Grade 9) as for the Group Home Counselor
I positions in the Sanctuary residential program and an Outreach Detention Worker
with the City of Roanoke.
STREET LAW PROGRAM ICSU!
(PROGRAM DESCRIPTION)
GOALS:
The goal of the Street law Program is to divert first time, nonviolent juvenile offenders
from Court to an established educational program which teaches individual
responsibility and accountability.
TREATMENT METHODS:
Weekly group sessions which utilize the established Street Law curriculum.
ANTICIPATED USAGE:
It is anticipated that 75 youth will complete the Street Law Program during the year.
CRITERIA FOR ADMISSION/RELF, ASE:
Referrals will come from the Intake Department and be screened by the Street Law
Instructor. Release is either through successful completion of the program or by
return to Intake for Court action for noncompliance.
TARGET POPULATION:
First time, nonviolent juvenile offenders.
PARTICIPATING JURISDICTION:
City of Roanoke.
F DI :
Local = ~2,244/year
State = $1,366/year
COST COMPARISON
Street Law Prouram - To our knowledge, this service is nut available in the private
sector.
"THE~ FORCE' (ENHANCED COMMUNITY SERVICE (CSU!
(PROGRAM DESCRIPTION)
GOALS:
The goals of the Enhanced Community Service Program are to punish juvenile
offenders for their behavior and to improve the community.
TREATMENT METHODS:
Separate and apart from the normal community service work options available to the
Court Sendce Unit, "The Force' (Enhanced Community Sewice) offers a sentencing
alternative to the Courts where juveniles do particularly strenuous labor in the
community under the direct supewision of two part-time city employees. Work sites
are identified by the local police department (COPE Unit) and are assigned by the
CSU's Community Service Work Coordinator. Direct supervision on-site and
transportation to and from the sites are provided by two part-time city employees.
ANTICIPATED USAGE:
110 juvenile offenders per year.
CR, I .-RIA FOR ADMISSION/RELEASE:
Admission is by Court order es disposition for a CHINSUP/Dalinquent offense. Release
is through completion of the designated amount of houm.
TARGET POPULATION:
Juvenile offenders convicted of property crimes.
PARTICIPATING JURISDICTION:
City of Roanoke
State = $6,212/year
"The Force" (Enhanced Communtw Servicel - To our knowledge, this service is not
available in the private sector.
START-UP PROJECTS
TRAINING/EDUCATION COMPONENT
GOALS:
To provide overall start-up functions for Roanoke City's Youth and Family Sewices
programs based on orientation, training, and operational costs of these programs: to
develop collaboration, to enhance skills and knowledge of the staff of the juvenile
justice system; to encourage community participation and understanding of the
juvenile justice system; and to ensure effective and efficient sawica delivery to
juvenile offenders and their families.
METHODS:
To provide comprehensive ovewlew of juvenile justice system through orientation and
workshop training sessions.
To provide an opportunity for juveniles, parents, staff and others to participate in skill.
development through outdoor adventures program.
To provide a series of workshop/treining sessions to benefit staff and other sewice
providers relating to juvenile delinquents to better sewe and understand the continuum
of sewices.
To provide an opportunity for community involvement through one day workshop of
an ovewlew of present/future of juvenile justice system.
To provide educational supplies (books, brochures, and other materials) as deemed
appropriate.
CRITERIA FOR ADMISSION AND RELEASE:
Juvenile offenders will participate based on individual program appropriateness.
TARGET POPULATION:
Juvenile offenders, parents, staff, community leaders, and other sewice providers.
PARTICIPATING JURISDICTION:
City of Roanoke.
START-UP PROJECTS
-PAGE 2-
State = $31,436
Not Applicable
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 23rd day of October, 1995.
No. 32723-102395.
VIRGINIA,
A RESOLUTION endorsing the Capital Improvement Program
submitted by the City Manager and Director of Finance by report of
October 23, 1995.
WHEREAS, by report of October 23, 1995, and the attachments to
such report, the City Manager and Director of Finance have
presented an updated 5-Year Capital Improvement Program for Fiscal
Years 1996-2000 which represents an investment in the future of
Roanoke and offers the City the opportunity to significantly
improve its facilities and physical resources while strengthening
the City's economic base;
WHEREAS, this Capital Improvement Program will impose no extra
burden on the taxpayer;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that this Council endorses and concurs in the
recommendations of the City Manager and Director of Finance for an
updated 5-year Capital Improvement Program for the City of Roanoke
for Fiscal Years 1996-2000 in the total amount of $235,230,696 as
set out in the report of the City Manager and Director of Finance,
dated October 23, 1995, and the attachments to such report.
ATTEST:
City Clerk.
October 23, 1995
Council Report No. 95-39
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Updated Capital Improvement Program
I. Backqround on the subject in chronological order is as follows:
On AuRust 8, 1994, City Council adopted resolution number
32133-080894 and ordinance numbers 32131-080894 and
32132-080894, approving the Capital Improvement Program (CIP) for
1994 - 1998 and authorizing a referendum to be held in November 1994
on the issuance of $23 Million in capital improvement bonds.
The public referendum was held on November 8, 1994 and the $23
Million bond issue was approved.
A public hearing was held on October 16, 1995 for the purpose of issuing
an additional $8.3 million in bonds under the Public Finance Act. At the
conclusion of the public hearing, Council authorized the issuance of
additional bonds.
Total bonds to be issued on or after January 1, 1996 equals $31,300,000.
The bond issue is affordable within existing resources of the City.
II. Current Situation is as follows:
The Capital Improvement Program, totaling $235,230,696, has been
revised for fiscal years 1996-2000. The document updates the status of
current projects and amends the projects funded by the $8.3 in additional
bonds.
Major changes in the updated Capital Improvement Program include the
following:
Projects that have been completed in the past year have been
removed from the updated document.
2. Projects approved since the previous CIP was adopted in August
1994 have been added to the updated CIP.
Proiect costs have been updated, either based on actual contract
prices or updated estimates from the City Engineer.
III.
Issues are as follows:
A. Status of capital projects
B. Timing
C. Funding
IV.
Alternatives in order of feasibility are as follows:
Council endorse the Capital Improvement Program for fiscal years 1996
2000 by adopting the attached resolution.
1. Status of capital projects is reflected in updated document.
Timing of update allows document to be discussed with bond rating
agencies in evaluating the financial stability of the City.
Funding for projects is adequate and the sources are detailed in
the document.
Council not endorse the Capital Improvement Program for fiscal years
1996 - 2000 and not adopt the attached resolution.
Status of capital projects has changed since the previous ClP was
adopted in August 1994.
Timing would not be an issue, although bond rating agencies
would not be presented with a current CIP.
Funding will continue to be provided for projects which Council has
approved.
Recommendation is as follows:
City Council approve Alternative A, endorsing the Capital Improvement
Program for fiscal years 1996 - 2000 and adopting the attached
resolution.
Sincerely,
W. Robert Herbert
City Manager
' James D. Grisso
Director of Finance
City Attorney
City Clerk
Deputy Director of Finance
Budget Administrator
October 23, 1995
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on Council's agenda for a report regarding the updated Capital
Improvement Program.
Respectfully Submitted,
W. Robert Herbert
City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Cn-isso, Director of Finance
Prepared By
Office of Management & Budget
and Management Services
FISCAL YEARS 1996 - 2000
TABLE OF CONTENTS
Letter of Transmittal ............................................................................................. *
Exhibits:
H.
III.
IV.
Current Capital Improvement Program - Summary ................................................. *
Current Capital Improvement Program - Spending by Fiscal Year ................................ *
Project Category and Funding Sources ............................................................... *
General Fund Debt Service Schedule ................................................................. *
Pro_iect Description Sheets:
· Current Capital Improvement Program ............................................................... !
· Proprietary Funds ..................................................................................... 103
· Supplemental Priority II ............................................................................. 129
Office of the City Manager
October 23, 1995
Honorable Mayor and Members of Council
Roanoke, Virginia
Subject: Capital Improvement Program
Dear Mayor and Members of Council:
We are pleased to provide you the Capital Improvement Program (ClP) for fiscal
years 1996 - 2000. This document is an update of the CIP adopted by City Council on
August 8, 1994. City Council endorsed the CIP by resolution number 32133-080894
and approved the holding of a bond referendum by ordinance number 32132-080894.
On November 8, 1994, voters approved a $23,000,000 general obligation bond
issue to fund the following capital projects:
Public Schools
Bridges
Streets and Sidewalks
Buildings
Storm Drains
Parks
Economic Development
Total
7,170,000
5,246,000
4,338,000
2,333,000
1,600,000
1,500,000
813,000
$23,000,000
A public hearing was held on October 16, 1995, for the purpose of receiving
citizen input on the issuance of $8,300,000 of general obligation bonds under the
Public Finance Act to be included with the previously approved $23,000,000 bond
issue. The additional bond funds are for the following projects:
1-581 Interchange
Roanoke City Jail Annex Project
Employee Parking Facilities
Total
$5,000,000
2,300,000
1,000,000
$8,300,000
Room 346 Municipal Building 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138
Total bonds to be issued on or after January 1, 1996 equal $31,300,000. The
General Fund revenue base is adequate to pay for the debt service on this issue.
Debt service on the $23 million bond issue will be paid with the reduction in existing
debt service. Funding for repayment of the additional bonds relating to the Jail project
will be provided by annual payments from the State and funding for repayment of the
additional bonds for parking and 1-581 access is included in the operating budget.
The Fiscal Years 1996 - 2000 Capital Improvement Program totals
$235,230,696, and is comprised of the following categories:
Capital Fund Projects:
Streets and Sidewalks
Storm Drains
Schools
Buildings
Bridges
Economic Development
Parks
Miscellaneous
$90,066,480
47,359,982
15,685,000
14,002,450
9,071,783
4,207,318
1,615,889
1,200,000
$183,208,902
Proprietary Fund Proiects:
Sewage Treatment Fund $30,452,094
Water Fund 19,280,700
Utility Lines Services Fund 1,200,000
Civic Center Fund 1,089,000
52,021,794
Total - Capital Improvement Program
$235,230~696
Funding sources for these projects are as follows:
1996 General Obligation Bond Issue
State and Federal Funds
Prior Year Spending
Existing Project Accounts
Roanoke River Flood Reduction Bond Issue
Third Party Funding
Water and Sewer Fund Retained Earnings
Literary Fund Loans
1992-A Series Bond Issue
Capital Fund Interest Earnings
Utility Line Services Fund Retained Earnings
$ 31,300,000
102,014,185
48,882,g87
30,083,393
7,500,000
4,883,750
2,801,846
2,500,000
2,343,146
1,721,389
1,200,000
Total Funding Sources $235,230,696
A detailed listing of projects in each category is included in the document as Exhibit I.
There are many more capital needs than are funded in this document. Items
listed in the Priority II section, although unfunded and not prioritized, are some of the
other identified projects throughout the City. Council may deal with Priority II projects
and new projects during the summer of 1996 and finalize projects in the summer of
1997, with a potential for a bond referendum in the fall of 1997.
We look forward to working with you on all aspects of this Capital Improvement
Program.
Respectfully Submitted,
W. Robert Herbert
City Manager
James D. Grisso
Director of Finance
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
October 23, 1995
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
September Financial Report
This financial report covers the first three months of the 1995-96 fiscal year. The following narrative
discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues for the first quarter of the fiscal year reflect a decrease of 3.82% or $898,000
compared with FY 1995. Variances in specific categories of revenue are as follows:
Other Local Taxes are up $337,000 or 5.27% due to moderate growth in sales tax, electric service utility
taxes, motor vehicle license taxes and transient room taxes.
Permits, Fees and Licenses are down 17.90% or $34,000. This is due to fewer inspection fees for
plumbing, heating, and elevator equipment as well as decreased street opening permits.
Fines and Forfeitures have increased by $35,000 or 17.16% due to increases in parking ticket revenue and
General District Court judgment fees.
Rents and Interest have increased $74,000 or 33.20%. Interest income has increased due to rate
increases and as a result of higher average daily balances held in interest bearing accounts. Rental income
from the State Offices and Federal Bankruptcy Court located in the Commonwealth Building has also
increased.
Grants-in-Aid Commonwealth has decreased $1,413,000 or 37.27%. The change in FY95 to accrual
accounting for the City Jail Block Grant has resulted in $408,000 of lower revenue for this category in
FY96 on a year-to-date basis. This revenue source will become more comparable to the prior year as
revenues due the City are accrued at the end of FY96. State welfare revenue has declined because
September amounts were not received until early October of FY96, causing an $822,000 negative impact
on this category. Comprehensive Services Act revenue is also down in FY96 by $277,000 due to the timing
of reimbursements under this program.
Honorable Mayor and Members
Roanoke City Council
October 23, 1995
Page 2
Charges for Services have increased $210,000 or 46.30%. $178,000 of this resulted from increased
Emergency Medical Services, Weed Cutting and Demolitions revenues due to the use of the accrual basis
of accounting via the City-Wide Billing System. Sheriffs Court fees are also up due to a change in fees
implemented at the State level.
Internal Services have decreased 20.85% or $68,000. Decreased billings by Engineering, Street
Maintenance, and Building Maintenance have contributed to this decline.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 7.39% or $2,886,000 since FY95.
Variances in individual expenditure categories are discussed below:
Judicial Administration expenditures have risen 10.08% or $88,000. Personal services costs have risen
in the Commonwealth's Attorney department due to an increase in the number of employees. Computer
pumhases have been made, and CIS charges have also increased. Reimbursements to the Cimuit Court are
lower through September of the current year, while fees for professional services have risen. Expenditures
of the Cost Collections Unit are up $11,000 in FY96. This department was new in FY95 and had few
personal services and equipment costs through September of that year.
Public Safety expenditures have increased 9.17% or $682,000. Police Department expenditures have risen
$167,000 or 5.8%, while Fire Department expenditures have increased $148,000 or 5.9%. These increases,
although significant in terms of dollars, are reasonable percentages for these labor-intensive categories in
light of the salary increase that was effective July 1. Jail personal services expenditures have increased due
to the City Jail expansion which added new employees. Additional computer equipment has been purchased,
and CIS charges have also risen. Contractual services costs are also up due to the privatization of Jail
medical services effective July 1. The Building Inspections Department has incurred greater costs for
demolition of condemned structures located in the City.
Public Works expenditures have risen $572,000 or 9.10% in FY96. The Communications Department has
incurred additional expenditures for personal services, telephone, maintenance costs, and equipment rental
for its expanded 911 program. The Recycling department has seen an increase of approximately $125,000
due to the purchase of more recycling carts. The street paving contract has also risen over that of FY95.
Expenditures in the Engineering and Building Maintenance Departments have also increased.
Health and Welfare expenditures have risen $236,000 or 6.67%. Mental Health and Retardation
expenditures are up $86,000 due to second quarter subsidies to Blue Ridge Community Services being
made in September of the current year versus October of the prior year. Comprehensive Services Act
expenditures have also risen due to increased children in the program and more children in FY 96 receiving
care at very expensive facilities due to the high level of supervision they require.
Honorable Mayor and Members
Roanoke City Council
October 23, 1995
Page 3
Parks, Recreation, and Cultural expenditures have decreased 22.09% or $369,000 due to timing
differences in the payment of cultural contributions from FY95 to FY96. The Hotel Roanoke Conference
Center contribution was $276,500 in the prior year, and it was made in September. This year, the $175,000
contribution was made in October. In addition, the second $125,000 quarterly contribution to the Roanoke
Valley Convention and Visitors Bureau was made in September of last year, but October of the current
year. This category will become more comparable to the prior year in upcoming months.
Community Development expenditures are up 12.04% due to increased employees in the Department of
Planning and Community Development.
Transfers to the Debt Service Fund are up 38.89% or $1,804,000. In FY96, the General Fund is
transferring amounts to the Debt Service Fund on a more timely basis than in FY95. This category will
become more comparable to the prior year in upcoming months.
Nondepartmental expenditures, representing transfers to other funds, have decreased $748,000 or
23.73%. The variation is due to decreases in the transfers to the Capital Projects Fund which are the result
of later project commencement dates in FY96 than in FY95. These transfers are expected to smooth in
coming months.
I would be pleased to answer any questions which City Council may have regarding the Monthly Financial
Statements.
JDG/AI-IA/pac
Attachments
Director of Finence
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
SEPTEMBER 30, 1995
Balance July 1,1995
Ordinance
Number
CMT014
CMT020
Real Estate Valuation
Jail
Purr~ose
Painting
Equipment
$366,941
(1,067)
(4,00O)
Balance September 30, 1995
$361,874
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Foll'eitures
Revenue from Use of Money and Property
Grant~in-AJd Commonwealth
Grants-in-,Nd Federal Government
Charges for Se~ces
Miscellaneous Revenue
Internal Services
Total
Year to Data for the Period
July l-Sep 30 July l-Sep 30 Percentage
1994-98 1995-96 of Change
$11,812,905 $11,759,713 (0.45)%
6,389,112 6,726,099 5.27 %
190,777 156,633 (17.90) %
199,381 233,600 17.16 %
224,070 298,459 33.20 %
3,791,946 2,378,696 (37.27) %
5,701 9,948 74.50 %
454,056 664,291 46.30 %
89,361 100,199 12.13 %
326,403 258,356 (20.85) %
$23,485,712~ $2~2,888,994 (3.62} %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$59,967,900 19.61%
46,139,938 14.58%
722,000 21.69%
799,700 29.21%
1,133,785 26.32%
32,401,204 7.34%
23,793 41.81%
3,087,523 21.52%
343,599 29.16%
1,940,519 13.31%
$146,889~961 16.41%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Year to Data for the Period
July l-Sep 30 July l-~ep 30
1994-95 1996-96
Current Fiscal Year
Percent of
Percentage Unencumbered Revised Budget
of Change Balance Appropriations Obligated
General Government $2,443,579 $2,584,089
Judicial Administra~on 876,889 965,281
Public Safely 7,442,670 8,125,218
Public Works 6,286,649 6,858,715
Health and Welfare 3,534,233 3,769,852
Parks, Recreaf~on and
Cultural 1,667,675 1,299,333
Community Development 280,120 313,849
Transfer to Debt Service
Fund 4,638,956 6,443,077
Transfer to School Fund 8,758,161 9,203,936
Nondepartmental 3,153,144 2,404,964
5.75 % $7,524,700 $10,108,789 25.56%
10.08 % 3,063,765 4,029,046 23.96%
9.17 % 27,736,781 35,861,999 22.66%
9.10 % 15,707,074 22,565,789 30.39%
6.67 % 15,200,559 18,970,411 19.87%
(22.09) % 3,704,939 5,004,272 25.96%
12.04 % 1,035,494 1,349,343 23.26%
38.89 % 1,897,723 8,340,800 77.25%
5.09 % 27,611,808 36,815,744 25.00%
(23.73) % 3,065,876 5,470,840 43.96%
Total
$ 39,082,076 $4t ,968,314
7.39 % $106,548,719 $t48,517,033 28.26%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 -Sep 30 July 1 -Sep 30 Percentage Revenue Estimate
1994-95 1995-96 of Change Estimates Received
$1,310,301 $954,776 (27.13)% $7,843,338 12.17%
6,457,081 5,593,750 (13.37)% 28,009,875 19.97%
41,804 35,019 (16.23}% 2,368,034 1.48%
231,265 293,048 26.72 % 2,620,887 11.18%
8,820,271 9,203,936 4.35 % 36,815,744 25.00%
2,373,072 2,768,861 16.68 % 2,525,404 N/A
$19,233,794 $18,849,390 (2.00)% $80,183,280 23.51%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
Percent of
July 1 -Sep 30 July 1 -Sep 30 Percentage Unencumbered Revised Budget
1994-95 1995-96 of Change Balance Appropriations Obligated
$8,296,756 $9,343,700 12.62 % $48,527,859 $57,871,559 16.15%
540,075 728,546 34.90 % 2,377,374 3,105,920 23.46%
245,053 388,912 58.71% 2,655,690 3,044,602 12.77%
2,273,272 2,351,566 3.44 % 6,567,427 8,918,993 26.37%
288,451 275,218 (4.59)% 3,069,645 3,344,863 8.23%
1,379,831 1,862,990 35.02 % - 1,862,990 100.00%
1,810,971 2,114,318 31.24 % 511,553 2,625,971 80.52%
2,403,474 2,525,404 5.07 % - 2,525,404 N/A
$17,037,883 $19,590,654 14.98 %
$63,709,648 $83,300,302 23.52%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 1995
Expenditures Unexpended Outstanding Unencumbered
Budget To Dats Balance Encumbrances Balance
General Government $31,913,164 $29,358,806 $2,554,358 $1,110,377 $1,443,981
Judicial Administration 37,610 37,539 71 71
Public Safety 9,166,584 5,932,583 3,234,001 2,916,273 317,728
Education 12,960,650 9,878,785 3,081,865 2,960,709 121,156
Recreation 405,557 104,678 300,879 159,262 141,617
Streets and Bridges 12,054,014 7,561,639 4,492,375 1,348,273 3,144,102
Sanitation Projects 4,052,079 3,984,439 67,640 14,608 53,032
Traffic Engineering & Communications 1,415,300 1,215,150 200,150 22,314 177,836
Other Infrastructure Projects 7,406,226 4,502,134 2,904,092 829,188 2,074,904
Capital Improvement Reserve (3,367,294) (3,367,294) (3,367,294)
Totsl $76,043,890 $62,675,753 $13,468,137 $9,361,004 $4,107,133
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
Roanoke County
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue
Interest on Investments
Rent
Miscellaneous
Total Nonoperating Revenue
Net Income
1995
$859,219
777,832
68,972
8,147
434,729
90,305
2,239,204
322,373
699,485
234,692
1,256,550
982,654
12,616
825
11,605
25,046
$1~007,700
1994
$858,252
760,796
70,543
5,102
213,156
80,445
1,988,294
283,404
614,697
200,190
1,098,291
890,003
20,262
825
5,637
26,724
$916,727
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous Revenue
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1995
$1,744,425
222,324
44,471
219,841
17,742
26,073
20,395
2,295,271
387,837
888,667
233,866
1,510,370
784,901
51,172
7,269
58,441
$843,342
1994
$1,478,511
217,493
55,475
191,489
22,544
25,440
10,311
2,001,263
368,098
992,938
239,508
1,6~,5~
4~,719
14,242
7,814
(2,813)
19,243
$419,962
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Operating Revenue
Rentals
Parking Fee
Event Expenses
Adve~sing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Transfer from Materials Control
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income
1995
$104,406
12,850
20,404
460
21,492
23,167
4,858
187,637
217,629
249,140
95,790
562,559
(374,922)
779,636
114,896
4,715
1,067
900,314
$525,392
1994
$45,300
10,181
16,123
910
17,112
16,758
746
107,130
199,254
232,020
83,813
515,087
(407,957)
644,196
5,423
587
650,206
$242,249
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Transfer from Materials Control
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1995
$69,537
79,837
39,217
105,442
45,423
28,546
368,002
150,634
130,128
280,762
87,240
872,665
43,165
(16)
1,372
(200,000)
(169,187)
547,997
$636,237
1994
$71,370
60,974
42,954
109,981
61,154
28,543
374,976
133,702
130,364
264,066
110,910
657,211
(1,960)
2,027
(300,000)
(176,956)
180,322
$291,232
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Operating Revenue
Pdvate Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Interest on Investments
Proceeds from Sale of Nursing Home
Transfer from General Fund
Total Nonoperating Revenue
Net Income
1995
$s,95o
73,109
257,041
339,100
304,720
122,139
5,907
432,766
(93,666)
2,607
50,000
504,210
556,817
$463,151
1994
$41,613
65,992
192,328
299,933
274,841
94,968
6,723
376,532
(76,599)
2,253
440,750
443,003
$366,4O4
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995 (1)
1998
CONFERENCE
COMMISSION (2) CENTER {1) TOTAL
1994
Operating Revenue
Commission
Conference Center
$ $ $
155,002 155,002 (3)
Total Operating Revenue
155,002 155,002
Operating Expenses
Com mission (13,914) (4) (13,914)
Conference Center 233,318 233,318
Depreciation Expense 111,019 111,019
91,564
Total Operating Expenses
97,105 233,318 330,423 91,564
(97,105) (78,316) (175,421 ) (91,564)
Operating Loss
Nonoperating Revenue (Expenses)
City Subsidy
Virginia Tech Subsidy
Proceeds from Bdck Sales
Interest on Investments
Conference Center
300 300
2,547 2,547
(3,823) (3,823)
276,500
276,500
26,200
Total Nonoperating Revenue
(Expenses)
2,847 (3,823) (976) 579,200
($94,258) {$82,139) ($176,397) $487,636
Net Income (Loss)
Notes to Financial Statement:
(1) The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management through August 31, 1995. Operating results through
September will be reported in the October 31, 1995 financial statements.
(2) The column entitled "Commission" represents Commission activity in the City's financial records.
(3) Conference Center opened in April 1995.
(4) Reversing entry from FY 6~30~95.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, '1995
City
Information Materials Management Utility Line Fleet
Systerns Conl~ol Services Services Management
TOTALS
1995 1994
Operating Revenue
Charges for Services
Total Operating Revenue
$604,399 $40,356 $103,349 $675,485 $895,238 $2,318,827 $2,606,738
604,399 40,356 103,349 675,485 895,238 2,318,827 2,606,738
Operating Expenses
Personal Se~ces 312,273 22,928 12,172 493,964 274,235 1,115,572 1,115,934
Operating Expenses 68,174 9,074 81,849 120,401 201,976 481,474 509,545
Depreciation 80,348 457 10,598 43,131 272,902 407,436 363,209
Total Opera~ng Expenses 480,795
Operating Income (Loss) 143,604
Nonoperating Revenue (Expenses)
Interest Revenue 2,665
Transfer from General Fund
Transfer to Civic Center Fund
Transfer to Transporation Fund
32,459 104,619 657,496 749,113 2,004,482 1,988,688
7,897 (1,270) 17,989 146,125 314,345 618,050
1,435 2,268 14,427 10,798 31,593 30,842
50,000 50,000
(114,896) (114,896)
(43,165) (43,165)
Net Nonoperating Revenue
(Expenses)
2,665 (156,626) 2,268 14,427 60,798 (76,468) 30,842
$146,269 ($148,729) $998 $32,416 $20~6,923 $237,877 $648,892
Net Income (Loss)
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 1995
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 1995.
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
PENSION
SCHOOL FUND
FDETC
GRANT TOTAL
$3.210.880.50 $15,293.317.26 $15.665.265.38 $2.838.932.38 $2.590.112.14
4,784,615.51 452,535.12 815.984.01 4.421,166.62 11.190.925.96
20,565,514.69 2,118,855.84 1,315,937.95 21,368,432.58 17.312.404.80
372,173.70 759.210.44 55.401.36 ' ,075.952.78 989.552.62
(295.000.44) 1.026.497.74 167.913.99 562.583.31 51.345.23
5,497,789.3~ 2.474.871.05 798 284.04 7~174,376.32 18.918,274.63
240,657.06 503.750.00 38.968.80 705438.26 614,390.09
247,026.78 932.08 37.632.26 210.326.60 8.692.605.09
8,117,970.59 13,041.69 0.00 8.131.O12.28 6.547.013.78
279,939.29 304.154.03 24.093.84 559,999,48 1.370.502.72
137,360.58 46.027.74 101.154.46 82.233.86 245.859.26
222,570.44 36.085.26 23.945.87 234.709.83 222.B15.71
1,436,557.68 105.207.08 33.015.64 1,508,749.12 1.220.829.75
833,595.39 33.436.45 80.487.48 768,544.36 621.994.97
(240.281.36) 8.010.994.31 9.542.060.56 (1,771,347.61) (1~254.709.94)
81,488.70 758.842.35 633.319.60 207,011.45 248,608.43
10,680,995.94 3,867,612.18 2.971.531.11 11 577.077.01 12.446.867.14
81,255.50 300.089.29 226.710.07 154.634.72 61.409.67
482,856.63 220.771.18 335.757.23 367,870.58 (38,078.61)
/
$56,736,966.49 $36,326.231.09 $32.867.463.65 $60,195,733.93 $82.052.523.444
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 1995.
THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
DATE: OCTOBER 9, 1995
$t6i982~85
3i124~69t;72
12
CiTY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1995
Revenue
1995
$1,322,011
961,089
1,473,364
82,486
$3,838,950
1994
$1,261,332
766,774
526,985
48,808
$2,603,899
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amor'dzaflon
Total Revenue
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amor'dzation
Administrative Expense
$2,110,230
(9,300)
60,643
6,045
$1,820,130
10,591
146,235
11,620
Total Expenses
2,167,618
1,988,576
$615,3_23
Net Income
$1,671,332
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
SEPTEMBER 30, 1995
Ass_ets
Cash
Investments:
(market value: 1995 $194,612,499
1994 $163,491,826)
Due from Other Funds
Other Assets
Total Assets
1995
$206,219
161,015,245
1,550
18,000
$161,241,014
1994
$248,056
146,084,067
18,000
$146,350,123--
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$641,479
641,479
158,928,203
1,671,332
160,599,535
$161,241 ~014_
$617,370
617,370
145,117,430
615,323
145,732,753
$146,380,123
14
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #184-202-373-468
William F. Trinkle
C. W. Francis & Son, Inc.
305 First Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Trinkle:
I am enclosing copy of Ordinance No. 32724-102395 authorizing the proper City officials
to enter into a sublease agreement between C. W. Francis & Son, Inc., and the City of
Roanoke for use of office space located at 120 West Kirk Avenue, for use by the
Occupational Health Nurse for an initial term of six months, beginning December 1, 1995,
and continuing on a month to month basis thereafter, at a rate of $600.00 per month, upon
certain terms and conditions. Ordinance No. 32724-102395 was adopted by the Council
of the City of Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32724-102395.
AN
into a sublease agreement between C. W. Francis & Son,
the City of Roanoke for use of office space at 120
Avenue, by the Occupational Health Nurse, upon certain
conditions, and providing for an emergency.
ORDINANCE authorizing the proper City officials to enter
IRC., a~d
West Kirk
terms and
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute
and attest, respectively, for and on behalf of the City, in form
approved by the City Attorney, with C. W. Francis & Son, Inc., a
sublease agreement for 2,525~ square feet of office space on the
ground floor of the building located at 120 West Kirk Avenue, for
use by the Occupational Health Nurse, for an initial term of six
months, beginning December 1, 1995, and to continue on a month to
month basis thereafter, at a rate of $600.00 per month, as more
particularly set forth in the report to this Council dated October
23, 1995. Such sublease shall contain such other terms and
conditions as are approved and required by the City Manager.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
October 23, 1995
'~ · . Report No. 95-347
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Lease Agreement - Employee Medical
Care Program
The attached staff report was considered by the Water
Resources Committee at its regular meeting on October 16, 1995.
The Committee recommends that Council authorize a new sublease
between the City and C. W. Francis & Son, Inc., for an initial
term of six months, beginning December 1, 1995. Lease to
continue on a month-to-month basis thereafter, at the rate of
$600 per month, in a form approved by the City Attorney, in
accordance with conditions stated in the attached report.
Respectfully submitted,
Elizabeth T. Bowles, Chairperson
Water Resources Committee
ETB:KBK:afm
Attachments
cc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Kenneth S. Cronin, Manager, Personnel Management
William F. Trinkle, Francis Realtors
Report No. 95-347
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
October 16, 1995
M/~,m~b~rs, Water Resources Committee
-r. lT I~. r~lser,
Dir~tilities and Operations thru
W. Robert He~ry Manager
Lease Agreement - Employee Medical Care Program
II.
ill.
Backqround in chronological order is as follows:
Additional office space is required by the Occupational Health Nurse due
to growth in staff and programs since moving into their current space in
the Municipal Building. The additional space would temporarily relieve
current over-crowding until a permanent facility is ready for occupancy.
Current Situation is as follows:
Personnel Manaqement has located suitable spacn at 120 W. Kirk
Avenue, Tax Map Number 1011607, owned by James L. Trinkle.
Lease will be for a period of at least six months, continuing on a month
to month basis, at a rate of $600 per month. Rental rate for the 2,525
square feet calculates to be $2.85 per square foot per year. The City
would be responsible for all utilities and maintenance of the facility. This
is considered a reasonable price for space of this type. Lease provides
that both Landlord & City agree to indemnify and hold harmless the other
from and against any loss, damage, or liability occasioned by or resulting
from any willful or negligent act on its part.
Issues in order of importance are:
A. Need
B. Timing
C. Cost to City
Members, Water Resources Committee
Page 2
IV. Alternatives in order of feasibility are:
Committee recommend that City Council authorize a new lease between
the City and James L. Trinkle, for an initial term of six months, beginning
December 1, 1995. Lease to continue on a month-to-month basis
thereafter, at the rate of 9600 per month, in a form approved by the City
Attorney.
Need of Occupational Health Nurse for additional office space is
met.
2. Timing to allow relocation of staff as soon as possible is critical.
Cost to City will be 9600 per month for the initial term of six
months, continuing on a month-to-month basis thereafter. Funds
are available in Personnel budget, Medical Supplies Account
001-002-1261-2062.
Committee not recommend that City Council authorize a new lease
between the City and James L. Trinkle, for an initial term of six months,
beginning December 1, 1995. Lease to continue on a month to month
basis thereafter, at the rate of 9600 per month, in a form approved by
the City Attorney.
Need of Occupational Health Nurse for additional office space is
not met.
2. Timinq to allow relocation of staff would be delayed.
3. Cost to City is zero.
Committee's Recommendation is that City Council authorize a new lease
between the City and James L. Trinkle, for an initial term of six months,
beginning December 1, 1995. Lease to continue on a month to month basis
thereafter, at the rate of $600 per month, in a form approved by the City
Attorney, in accordance with Alternative "A".
KBK\SEF
Attachments
CC:
City Attorney
Director of Finance
Director of Public Works
Manager, Personnel Management
square feet - 120 West Kirk Avenue
l~oanoke, VA 24011
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 3, 1995
File #10-60-488
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Carolyn S. Ross
Clerk of Council
Town of Vinton
P. O. Box 338
Vinton, Virginia 24179
Dear Ms. Allen and Ms. Ross:
I am enclosing copy of Ordinance No. 32725-102395 which appropriates funds in the
amount of $2,968.00, representing the share of the City of Roanoke for an audit of Cox
Communications, Inc. Ordinance No. 32725-102395 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/,a~,E
City Clerk
MFP:sm
Enc.
XNT~B COUNCIL OF THB CITY OF ROANOKE; VIRGINIA
The 23rd day of October, 1995.
No. 32725-102395.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General
emergency.
WHEREAS,
Government of the
exist.
THEREFORE,
Fund Appropriations, and providing for an
for the usual daily operation of the Municipal
City of Roanoke, an emergency is declared to
BE IT ORDAINED by the Council of the city of
Roanoke that certain sections of the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Aoorooriations
General Government
City Attorney (1) .................................
Nondepartmental
Contingency - General Fund (2) ....................
1) Fees for
Professional
Services
2) Contingency
(001-003-1220-2010) $ 2,968
(001-002-9410-2199) ( 2,968)
$ 10,111,757
590,619
$ 50,624,416
388,906
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITFEE
215 Church Avenue, S. W., Rtx)m 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
October 23, 1995
The Honorable Mayor and Members
Roanoke City Council
Roanoke, VA
Request for authorization and funds to provide for an audit of Cox Commumcations,
Inc. to be conducted on behalf of the Roanoke Valley Regional Cable Television
Committee
Dear Mayor Bowers and Members of Council:
The Cable TV. franchise agreement between the City of Roanoke and Cox Communications,
Inc., (formerly Cox Cable Roanoke, Inc.) was entered into by an agreement dated May 1, 1991. By
agre~nent dated June 9, 1992, the City of Roanoke, the County of Roanoke, and the Town of Vinton
entered into an agreement establishing the Roanoke Valley Regional Cable Television Committee
for the purpose of developing, administering, and operating cable television educatonal and
instmtional facilities and programming. This was in addition to the existing purposes and powers
that the Committee had previously been granted by each of the localities pursuant to each locality's
franchise agreement with Cox. The cable television ordinance for the City of Roanoke provided,
among other things, that the Committee should monitor Cox's compliance with the provisions of the
ordinance.
Consistent with these obligatons, the Committee has indicated that it believes that an audit
of the franchise fee payments for a three year period of time would be appropriate since no audit has
been conducted since the franchise agreement was entered into in 1991. Although the Committee
does not think that Cox has violated any provisions of the ordinance or franchise agreement
eonceming the franchise fee payments, the Committee is of the opinion that good business practice
would suggest that an audit be conducted in order to confirm that the franchise fee payments are
being made in accordance with the ordinance and franchise agreement. The Committee proposes
the audit be conducted for a three year period of time going back to approximately July l, 1992.
An audit of franchise fee payments generally consists of two tasks. The first includes a
review of what is required within the City's franchise agreement. Sometimes the franchising
authority's interpretation of franchise requirements may differ from the cable operator's
interpretation. This often involves an interpretation of the defimtion of"gross revenues" and other
terms used in the franchise agreement. The second task for a franchise fee audit consists of
obtaining necessary information from the cable operator and actually runmng the numbers to
determine whether the financial calculations support the franchise fee payments wInch have been
remitted to the franchising authority.
The Honorable Mayor and Members
Roanoke City Council
October 23, 1995
Page 2
The Committee has received a proposal from Moss and Barnett, special counsel, to conduct an audit.
Moss and Barnett would utilize a two step approach in performing an audit. First, there would be
an exchange of correspondence with the cable operator to determine the operators interpretation of
the relev~at franchise provisions regarding franchise fee payments. This correspondence would also
identify the revenue categories on which the operators franchise fee payments were based. The
second step would then be to obtain supporting financial information from the cable operator and/or
each locality which would allow Moss and Barnett to perform a "desk audit" by reviewing the
information and comparing it to the franchise fee payments to determine if the numbers correspond.
By conducting such a desk audit, Moss and Barnett have indicated that it can otten determine
whether any additional "on-site" audit is necessary or approptiate given the findings during the
initial "desk audit."
Depending on the results of the desk audit, additional steps might be necessary. If the desk
audit does not support any further inquiry or "on-site" audit, then the audit would end at that point.
However, tithe desk audit raised some questions as to whether or not there would be any additional
benefit to the localities to conduct an on-site audit or tithe desk andit justified an on-site audit, the
m-site audit would need to be performed by a qualified accounting firm at additional cost. Moss and
Barnett said that many times unless there is a large discrepancy in the franchise fee payments, any
disputes that might arise during the desk audit are usually resolved between the parties since most
of the disputes generally center around legal interpretation of the franchise language. Once these
disputes are resolved, then the parties are usually able to determine the under payments that may be
attributable to the matter.
The Committee was informed that Moss and Barnett handle franchise fee payment audits on
an hourly rate or a flat fee basis. If they conduct a desk audit of the three jurisdictions represented
by the Committee it would take approximately 25 to 40 hours and the hourly charge would be
$125.00 per hour. Therefore, the estimated total cost for such an audit for all three jurisdictions
would be approximately $3,125.00 to $5,000.00.
The Committee believes that since Moss and Bamett has been providing periodic advice to
the Committee and since the firm is familiar with the provisions of the franchise agreement and
ordinance for each of the localities, it would be cost effective and best to have Moss and Barnett do
the desk audit as outlined above. Depending on the results of the desk audit, the Committee would
then determine whether any further on site audit or other action would be necessary.
The Conmaittee has asked that the representatives of each locality on the Committee request
their local governing body to grant authorization for the Committee to undertake the desk audit with
Moss and Bamell and to authorize appropriate prorata funds from each locality on the basis of Cox
Cable customers in each locality. Because 59.35% of Cox's customers are in the City of Roanoke,
assuming a desk audit cost of $5,000.00, the City's share would be $2,967.50. Accordingly, the
Committee hereby requests anthotity from Council to have such an audit conducted by Moss and
Barnett.
The Honorable Mayor and Members
Roanoke City Council
October 23, 1995
Page 3
The City members of the Regional Cable Television Committee recommend that City
Council authorize an audit of the cable television franchise as recommended in this report.
City Members of Ro, faloke Valley Regional
J~{H. Par~ott -
Alfreqt Beckley
Michelle Bono
Phyll~K. Runyon (/
GET/Isc
cc: W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Maw F. Parker, City Clerk
Robert H. Bird, Municipal Auditor
Dana Long, Tax Compliance Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #514
Mr. and Mrs. Allen H. Camper
725 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Camper:
I am enclosing copy of Ordinance No. 32700-102395 permanently vacating, discontinuing
and closing an undeveloped portion of Stephenson Avenue, S. W., beginning at its
intersection with Wildwood Road and running a distance of approximately 210 feet to its
intersection with Longview Avenue, S. W. Ordinance No. 32700-102395 was adopted by
the Council of the City of Roanoke on first reading on Monday, October 16, 1995, also
adopted by the Council on second reading on Monday, October 23, 1995, and will be in
full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Park , C
City Clerk
MFP:sm
Enc,
pc;
Mr. and Mrs. Edwin Peery, 2906 Stephenson Avenue, S. W., Roanoke, Virginia
24014
Mr. and Mrs. Preston A. Waldrop, 731 Wildwood Road, S. W., Roanoke, Virginia
24014
Ms. Virginia F. Shackleford, 2919 Wycliffe Avenue, S. W., Roanoke, Virginia
24014
Mr. and Mrs. Sam Golden, 2931 Avenham Avenue, S. W., Roanoke, Vi~inia 24014
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #514
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am enclosing copy of Ordinance No. 32700-102395, for proper recordation in your office,
permanently vacating, discontinuing and closing an undeveloped portion of Stephenson
Avenue, S. W., beginning at its intersection with Wildwood Road and running a distance
of approximately 210 feet to its intersection with Longview Avenue, S. W. Ordinance No.
32700-102395 was adopted by the Council of the City of Roanoke on first reading on
Monday, October 16, 1995, also adopted by the Council on second reading on Monday,
October 23, 1995, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
pc: Mr. and Mrs. Allen H. Camper, 725 Wildwood Road, S. W., Roanoke, Virginia
24014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32700-102395.
AN ORDINANCE permanently vacating,
certain public right-of-way in the City
are more particularly described hereinafter.
discontinuing and closing
of Roanoke, Virginia, as
WHEREAS, Allen H. Camper and June W. Camper, filed an
application to the Council of the City of Roanoke, Virginia, in
accordance with law, requesting the Council to permanently vacate,
close the public right-of-way described
discontinue and
hereinafter; and
WHEREAS, the
City Planning Commission, after giving proper
notice to all concerned as required by S30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a Public hearing was held on said application by the
City Council on October 16, 1995, after due and timely notice
thereof as required by ~30-14, Code of the City of Roanoke (1979),
as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That undeveloped portion of Stephenson Avenue, S.W.,
beginning at its intersection with Wildwood Road, S.W.,
and running a distance of approximately 210 feet to its
intersection with Longview Avenue, S.W.,
be, and is hereby permanently vacated, discontinued and closed, and
that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
public utility, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken~ such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the closure of the above-described
right-of-way is conditioned upon applicant's submitting to the
City, receiving approval of, and recording a subdivision plat,
providing for the disposition of the land within the right-of-way,
to be vacated, in a manner consistent with the requirements of
Chapter 31, Subdivision, of the City Code, and providing for the
retention of appropriate easements, together with the right of
public passage over the same, for the purpose of construction,
repair and general maintenance of any and all utilities that may
exist within said right-of-way; providing for the dedication of
appropriate easements across Official Tax Nos. 1070603, 1070605 and
1070219 for sanitary sewer lines and surface drainage of stormwater
runoff; and in the event these conditions have not been met and the
said plat has not been recorded in the Office of the Clerk of
Circuit Court within six (6) months from the effective date of this
ordinance, this ordinance shall become null and void with no
further action by City Council being necessary.
BE IT FURTHER ORDAINED that the City Engineer be, and he is,
directed to mark "permanently vacated" on said public right-of-way
on all maps and plats on file in his office on which said right-of-
way is shown, referring to the book and page of ordinances and
resolutions of the Council of the City of Roanoke, Virginia,
wherein this ordinance shall be spread.
BE IT FINALLY ORDAINED that the Clerk of the Council deliver
to the Clerk of the circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the name of the
City of Roanoke, Virginia, as Grantor, and in the name of Allen H.
Camper and June W. Camper, and the names of any other parties in
interest who may so request, as Grantees.
ATTEST:
3
City Clerk.
Roanoke City Planning Commission
October 16, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Allen H. and June W. Camper that an undeveloped portion of
Stephenson Avenue, S. W., beginning at its intersection with Wildwood
Road, S. W., and running for a distance of approximately 210 feet, to its
intersection with Longview Avenue, S. W., be permanently vacated,
discontinued and closed.
I. Background:
Street section requested for closure is located between the south end, or terminus of
Stephenson Avenue, S. W., and Wildwood Road, S. W., (see attached Map "A").
Public right-of-way of this section of street is a "paper" (undeveloped) street. A
portion of the right-of-way, however, is currently being used as a driveway that
provides access to the property at 2906 Stephenson Avenue, S. W.
Street right-of-way as requested for closure is approximately 80 feet wide and 210
feet long. Total area of closure would be approximately 16,800 square feet.
Elevation (~rade) of Wildwood Road, S. W., is approximately 15 to 20 feet higher
than the existing elevation of this section of Stephenson Road, S. W.
Land area abutting the westerly side of this section of Stephenson Avenue, S. W., is
a low-lying swale area. Storm water runoff(drainage) from Wildwood Road flows
along and through this swale area to the developed portion of Stephenson Avenue,
(see attached Map "B").
Sanitary sewer lines that serve the general area are located in this undeveloped
section of Stephenson Avenue, and across the adjacent low-lying swale area.
II. Current Situation:
Application to close and vacate the subject section of Stephenson Avenue, S.W., was
received by the secreta .fy to the Planning Commission on August 15, 1995.
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of Council
Page 2
III.
IV.
Applicants are requesting the closure and vacation of this undeveloped section of
public right-of-way, as a means of eliminating the future possibility of Stephenson
Avenue being opened and extended to Wildwood Road, S. W.
City Traffic Engineer has informed the planning staffthat the city has no current or
future plans to open or extend this section of Stephenson Avenue. The City Traffic
Engineer has no objection to the requested closure.
Applicants own the properties abuttine the westerly side of the subject section of
Stephenson Avenue, S. W.
Property abutting the easterly side of this section of Stephenson Avenue is owned by
Edwin G. and Billie B. Peery, (2906 Stephenson Avenue, Tax Parcel 1070219).
Plannin~ Commission reviewed the applicant's request to close and vacate the
described section of Stephenson Avenue, S.W., at its regular meeting of
September 6, 1995.
Public comment was solicited by the Commission. No opposition or objections were
expressed by any person or persons in attendance.
Issue8
A. Neighborhood impact.
B. Traffic impact.
C. Utilities within the right-of-way.
D. Creation of a dead-end street.
E. Land use.
F. Relationship to the Comprehensive Plan.
Alternatives:
Approve the applicants' request to close and vacate the described section of
Stephenson Avenue, S. W., subject to certain conditions as outlined in Section V of
this report.
Members of Council
Page 3
Neighborhood impact - Closure and vacation of this undeveloped section of
street right-of-way will have no adverse effect or impact upon any abutting
or adjacent properties in the neighborhood.
Traffic impact - Closure and vacation of the subject street section will not
affect traffic or any future traffic needs in the immediate area.
.,
Utilities within the public right-of-way:
(a)
Sanitary sewer main extends through the applicants' property )tax
parcels 1070603 and 1070605). A branch sanitary sewer main
connection extends from this line across the subject section of
Stephenson Avenue, S. W., and through Tax Parcel No. 1070219
(Peery property) to Avenham Avenue, S. W. (see attached Map B).
(b)
City staff has been unable to locate any established public sewer
easements for the sanitary sewer mains crossing the applicants'
property, or the property at Tax Parcel No. 1070219. Public
easements should be obtained from these property owners for these
public sanitary sewer mains.
(c)
Easement should also be retained for the public sewer main that
crosses the subject section of Stephenson Avenue, S. W., if closure
is effected.
Creation ora dead-end street or alley:
(a)
If closure is effected, street right-of-way would be closed and vacated
at a conjunction and intersection with Longview Avenue, S. W.
(b) Closure and vacation would not create a dead-end street.
(c)
Closure of the entire length of the undeveloped section of Stephenson
Avenue, as requested, will create a dead-end (paper) alley, (see
attached Map "B").
Land use.
(a)
City has an existing drainage structure (drop inlet) at Wildwood
Road, S. W., that empties (drains) into the lower-lying swale area on
the applicants' property (see attached Map "B").
Members of Council
Page 4
(b)
Planning staff has been unable to locate any established public
drainage easement for the passage of Storm water runoff from
Wildwood Avenue to its lower point of outfall along Stephenson
Avenue (see attached Map "B").
(c)
City should require applicants to dedicate a public drainage easement
across this swale area to the city, as a condition to the closure and
vacation of the adjacent section of Stephenson Avenue.
(d)
If the subject street section is vacated without the provision of such
an easement, the property could be subdivided at some future date
and the swale area could be filled for a new building site. The city
would then have no public area within the immediate vicinity that it
could feasibly route this street drainage across.
(e)
Closure and vacation of the subject street section should be
conditioned on the submittal by the applicants of a subdivision plat
to the city for its approval and recordation with the Clerk of Circuit
Court. Plat should provide for the subdivision of the vacated street
in a manner that will eliminate the possibility of land-locked being
created, or the creation of a dead-end alley.
Relationship to the Comprehensive Plan - Request is consistent with the
intent of the Comprehensive Plan that available land should be utilized in the
most appropriate manner.
(a)
Extension of Stephenson Avenue across this low-lying area of
undeveloped right-of-way would be impractical and infeasible.
(b)
Street section has remained in an undeveloped state since it was
originally platted as a part of the Crystal Spring Land Company
Subdivision (Plat Book 1, Pages 103-104) on July 8, 1912.
Deny the applicants' request to close and vacate the described section of Stephenson
Avenue, S. W.
1. Neighborhood impact.
(a)
Applicants and other abutting property owners will continue to be
concerned about the future potential and possibility of this street
section being opened and extended.
Members of Council
Page 5
(b)
City will continue to maintain and repair the existing public sanitary
sewer mains across the adjacent private properties without the benefit
of legally established public easements.
Traffic impact - Denial of the applicants' request will have no effect on
traffic or traffic needs in the area.
Utilities within the public right-of-way - Denial of the applicants' request will
have no effect on the city's right to maintain its utilities within the subject
right-of-way of Stephenson Avenue.
Creation of a dead-end street - Existing street terminus and continuity of
street access will not be affected.
Land use - Public drainage situation, as described in subsection 5 of
Alternative A, will remain unresolved.
Planning Commission, by a vote of 7-0, recommends that City Council approve Alternative
_A, thereby approving the applicants' request to close and vacant the described section of
Stephenson Avenue, S. W., subject to the following conditions:
Applicant shall submit to the city for its approval and upon such approval shall
record with the Clerk of Circuit Court a subdivision plat, with said plat providing
thereon for the following:
The disposition of the land within the vacated right-of-way in a manner that
precludes the creation of any land-locked lot, or the creation ora dead-end
alley;
The retention of appropriate easements, together with a public right-of-
passage over the same, for surface and sub-surface installation and
maintenance of any and all utilities that may be located within the subject
right-of-way; and
The dedication to the city of appropriate easements across Official Tax Parcel
Nos. 1070603, 1070605, and 1070219, for sanitary sewer lines and surface
drainage of Storm water runoff, as recommended and shown on Map "B",
attached to this report.
If the above-cited conditions have not been met and fulfilled within a period of six
(6) months from the date of adoption of the ordinance effecting the subject closure,
Members of Council
Page 6
CHC/ERT/ga
Attachments
then said ordinance shall become null and void with no further action by City
Council being necessary.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Zoning Administrator
Petitioner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 3, 1995
File #514
Mr. and Mrs. Allen H. Camper
725 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Camper:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 1995, at 7:00 p.m., oras soon thereafter as the matter may be heard, on your
request that an undeveloped portion of Stephenson Avenue, S. W., beginning at its
intersection with Wildwood Road and running a distance of approximately 210 feet to its
intersection with Longview Avenue, S. W., be permanently vacated, discontinued and
closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the request. Please review
the documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 981-2431. Questions with regard to the Planning Commission report should
be directed to John R. Marlles, Chief of Community Planning, at 981-23~.~..
Mr. and Mrs. Allen H. Camper
October 3, 1995
Page 2
It will be necessary for you or a representative to be pre~ent at the October 16
public hearing. Failure to appear could result in a defen'al of the request until a later
date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
October
Enc.
pc:
Mr. and Mrs. Edwin Peery, 2906 Stephenson Avenue, S. W., Roanoke, Virginia
24014
Mr. and Mrs. Preston A. Waldrop, 731 Wildwood Road, S. W., Roanoke, Virginia
24014
Ms. Virginia F. Shackleford, 2919 Wycliffe Avenue, S. W., Roanoke, Virginia
24014
Mr. and Mrs. Sam Golden, 2931 Avenham Avenue, S. W., Roanoke, Virginia 24014
Roanoke Times & World-News
Ad Number: 92969004
Publisher's Fee: $104.40
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLDG
ROANOKE, VA 24011
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of the Roanoke Times & World-News, a
daily newspaper published in Roanoke, in
the State of Virginia, do certify that
the annexed notice was published in said
newspapers on the following dates:
09/29/95 FULL RUN - Friday
10/06/95 FULL RUN - Friday
Witness, this 12th day of October 1995
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, October I6 1995, at 7:00 p.m., or as soon thereafter as
the matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close the following public right-
of-way:
That undeveloped portion of Stephenson Avenue, S.W.,
beginning at its intersection with Wildwood Road, S.W.,
and running a distance of approximately 210 feet to its
intersection with Longview Avenue, S.W.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 27th day of September , 1995.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times and World-News. once on Friday, September 29, 1995,
and once on Friday, October 6, 1995.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
IN IN COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: THE CLOSING OF THE SObT~RN END OF STEPHENSON AVENUE
Application of ALLEN H. AND JUNE W. CAM~ER
for vacation of the South End of Stephenson Avenue
~DR4~ERS OF COUNCIL:
ALLEN H. AND JUNE W. CAliPER apply to have the South End of Stephenson
Avenue, in the City of Roanoke, Virginia, permanently vacated, discontinued
and closed, pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code
of the City of Roanoke (1979), as amended. This Portion of Stephenson Avenue
particularly described in Deed Book 1349, Page 421, plat attached and as
follows:
APPROXIMATELY 210 FEET OF I~ SOUT~dtRN END OF STEPHENSON AVENUE
ALLEN H. AND JUNE W. CAMPER state that the grounds for this application
are as follows:
I. Ail landowners whose property adjoins the property to be vacated
have been notified and are in agreement with this application.
2. The property to be vacated is presently being used as undeveloped
land.
3.
We desire to elim/nate the possibility of Stephenson Avenue being
extended which would create a traffic problem on Wildwood Road.
WHEREFORE, ALLEN H. AND JUNE W. CAHPER request that the above South End
of Stephenson Avenue be vacated by the Council of the City of Roanoke, Virginia,
in accordance with Virginia Code Section 15.1-364 and Section 30-14, Code of
the City of Roanoke (1979), as amended.
Respectfully submitted,
Allen H. Camper
J~. Ca~p~r
A~'lS, 1995
PROPERTY OWNERS ADJOINING T~. SOOT~ END OF STEPHENSON AVENUE
I. Allen and June Camper
725 Wildwood Road, S. W.~V~_ 79 77
Roanoke, Virginia 24014
Mrs. Billie Perry
2906 Stephenson Avenue, S. W.
Roanoke, Virginia '24014
Staff also sent letters to:
Preston A. Waldrop and Jamie B. Waldrop
731 Wildwood Road, S. W.
Roanoke, VA 24014
Virginia F. Shackleford
2919 Wycliffe Avenue, S. W.
Roanoke, VA 24014
Sam Golden
Marion Golden
2931 Avenham Avenue, S. W.
Roanoke, VA 24014
STREET SECTION
REQUESTED FOR
CLOSURE
/o7o~o~
MAP "A
DRAINAGE SWALE
--'- APPLICANTS
8" SEWER MAIN
%
FOR CLOSURE
'I~'1' l °'
VIEW . ~
'STREE1 PAVEMENT I"
· ,~ ~ ~' ~,
I'
SECTION REQUESTED
MAP "B"
CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE STREET CLOSURE R~QUES ' F:
Alien and June Camper to close a portion of Stephenson )AFFIDAVIT
Avenue, S.W. )
COMMONXVEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Geraldine S. Aldridge, first being duly sworn, states that she secretary in the
Roanoke City Planning Department, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-431, Code
of Virg'mia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke,
she has sent by first-class mail on the 28th day of August, 1995, notices of a public hearing to
be held on the 6th day of September, 1995, on the closure captioned above to the owner or agent
of the parcels listed below at their last known address:
Parcel Owner. Agent or Occupant
1070219 Edwin Peery
Bille Peery
1070604 Preston A. Waldrop
Jamie B. Waldrop
1070217 Virginia F. Shackleford
1070235 Sam Golden
Marion Golden
Address
2906 Stephenson Avenue, SW
Roanoke, VA 24014
731 Wildwood Road, SW
Roanoke, VA 24014
2919 Wycliffe Avenue, SW
Roanoke, VA 24014
2931 Avenham Avenue, SW
Roanoke, VA 24014
Geraldine S. Aldridge o
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 28th day of August, 1995.
Notary Public
My Commission Expires:
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, September 6,
1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor,
Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Allen H. and June W. Camper that an undeveloped portion of Stephenson Avenue,
S.W., beginning at its intersection with Wildwood Road, S.W., and running for a distance of
approximately 210 feet. to its intersection with Longview Avenue, SW., be permanently vacated,
discontinued and closed
A copy of said application is available for reviexv in the Department of Planning and Community
Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, August 22, 1995 and Tuesday, August 29, 1995
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
August16,1995
File #514
SANDRA H. EAKIN
Depu y Ci y Clerk
Carolyn Hayes-Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Allen H. and June W. Camper requesting that an approximately 210
foot undeveloped portion of Stephenson Avenue, S. W., Official Tax Nos. 1070603 and
1070605, be permanently vacated, discontinued and closed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
s/camper
Enc.
pc:
The Honorable Mayor and Members of the Roanoke City Council
Mr. and Mrs. Allen H. Camper, 725 Wildwood Road, S. W., Roanoke, Virginia
24014
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-254l
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #51
Keith Somers, Administrator
Sonshine Christian Industries, Inc.
2601 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Somers:
I am enclosing copy of Ordinance No. 32701-102395 rezoning a tract of land lying on the
west side of Grandview Avenue, N. W., between Empress Drive and Marr Street, Official
Tax No. 2270223, from RS-3, Residential Single-Family District, to C-1, Office District,
subject to certain conditions proffered by the petitioner contained in a petition filed in the
City Clerk's Office on August 15, 1995. Ordinance No. 32701-102395 was adopted by the
Council of the City of Roanoke on first reading on Monday, October 16, 1995, also adopted
by the Council on second reading on Monday, October 23, 1995, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Keith Somers
October 27, 1995
Page 2
pc:
Mr. Hugh Fletcher, Jr., c/o Stop-In Food Stores, Inc., P. O. Box. 12063, Roanoke,
Virginia 24022
Mr. John D. Perkins, 2602 Hebert Street, N. W., Roanoke, Virginia 24012
Ms. Ruth F. Lemon, 2601 Hebert Street, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Clyde L. Rhoads, 2602 Marr Street, N. W., Roanoke, Virginia
Mr. Byron S. Webb, 3712 Grandview Avenue, N. W., Roanoke, Virginia 24012
Mr. Robert J. Miller, 1235 Crutchfield Street, N. W., Roanoke, Virginia 24012
Park Towne Apartments, Ltd., P. O. Box 628, Marietta, Ohio 45750
First National Bank of Rocky Mount, P. O. Box 309, Rocky Mount, Virginia 24151
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32701-102395.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 227, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, Sonshine Christian Education Ministries, Inc., has
made application to the Council of the City of Roanoke to have the
hereinafter described property rezoned from RS-3, Residential,
Single-Family District, to C-1, Office District, subject to certain
conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on October 1~ 1995, after due and timely
notice thereof as required by ~36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that $36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 227 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
A tract of land lying on the west side of Grandview Avenue,
N.W., between Empress Drive and Marr Street, N.W., and designated
on Sheet No. 227 of the Sectional 1976 Zone Map, City of Roanoke,
as Official Tax No. 2270223, be, and is hereby rezoned from RS-3,
Residential, Single-Family District to C-l, Office District,
subject to the proffers contained in the Petition filed in the
Office of the City Clerk on August 15, 1995, and that Sheet No. 227
of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
Roanoke City Planning Commission
October 16, 1995
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
I. Back,oround:
II.
Request from Sonshine Christian Education Ministries, Inc., represented by
Keith Somers, Administrator, that a tract of land lying on the west side of
Grandview Avenue, N. W., between Empress Drive and Man' Street,
designated as Official Tax No. 2270223 be rezoned from RS-3, Residential
Single Family District to C-l, Office District, such rezoning to be subject to
certain conditions proffered by the petitioner.
A. Purpose of the rezoning is to permit the construction ora child day care center.
B. Petition to rezone was filed on August 15, 1995, with the following conditions:
That the property will be developed in substantial conformity with the site
plan prepared by Keith Somers, dated July 22, 1995, a copy of which is
attached to the Petition for Rezoning, as Exhibit B, subject to any changes
required by the City during site plan review.
That if no building permit has been issued and no construction commenced
within three years from the date of final zoning approval, the zoning shall
revert to RS-3 Residential Single-Family District, without further action by
City Council.
Neighborhood organization (Williamson Road Action Forum) has been notified of
the proposed rezoning. No response has been received as of the writing of this
report.
Current Situation;
Plannin~ Commission public hearing was held on Wednesday, September 6, 1995. Mr.
Keith Somers appeared before the Cormnission to summarize the request. Mr. Sowers stated
he is currently operating a day-care center at the intersection of Peters Creek and Cove
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of Council
Page 2
IV.
III.
Roads, but had outgrown the current facility. Mr. Somers noted the facility would
accommodate between 130 and 150 children, with play areas for different age groups.
Mr. Marlles gave the staff report. Mr. Marlles stated that the proposed day-care center was
an appropriate use for the site. He further stated that staff was recommending approval of
the request because there was a need for this type of facility in the area and the proposed use
was compatible with the neighborhood.
There were no citizens present in opposition to or in favor of the request.
Issues:
B
Land use of the subject parcel is undeveloped residential single family. The land use
to the north and east along Grandview Avenue is single family residential. To the
south: Grandview Village Apartments, a multi-family land use exists. Finally to the
west ~s a commercial land use (bank) with frontage on Hershberger Road.
Zon ng is presently RS-3. To the north across Grandview Avenue, the properties are
zoned RM-I. To the east along Marr Street, the zoning is RS-3. To the south,
Grandview Village apartments are zoned RM-2. Finally, to the west a C-2 zone
exists.
.Traffic generated by the proposed development would not create any adverse impact
on the surrounding neighborhood, he City s Traffic Engineer estimates that based
on the facility's licensed capacity of 152 children, the traffic generated would be 700
ADT (weekdays).
D. Utilities are available.
Neighborhood is a mixture of single family, multi-family, and commercial uses. The
fringes of this neighborhood are primarily commercial development such as Valley
View and Crossroads Mall.
F. Comprehensive Plan recommends that:
New or expanded commercial and industrial development be good neighbors
to adjacent residential projects.
2. Infill development shall be sensitive to the existing neighborhood
environment.
Alternatives:
A. City Council approve the rezoning request.
Members of Council
Page 3
Land use changes from undeveloped residential to child day care center use.
Development would occur in compliance with comprehensive development
plan requirements.
Zoning becomes C-t. Variances would be required from rear setback and
buffering requirements and to permit parking in the required front yard.
Utilities are available.
Traffic impact would be minimal.
Neighborhood impact would be minimal.
be compatible to the surrounding area.
Comprehensive Plan would be followed.
.City Council deny the rezoning request.
1. Land use would be unchanged.
Building design and scale would
3.
4.
5.
6.
_Zoning remains RS-3. No development occurs.
Utilities remain unaffected.
Traffic remains unaffected.
Neighborhood remains unaffected.
Comprehensive Plan could be followed.
Recommendation:
By a vote of 7-0, the Planning Commission recommended approval of the requested
rezoning. The proposed use of the property is reasonable given the proximity of single family,
multi-family and commercial development in the surrounding area. Also the development
encourages appropriate infill development that is sensitive to the existing neighborhood environment
as set forth in the comprehensive plan.
Members of Council
Page 4
CHC/IRM/ga
Attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Zoning Administrator
Petitioner
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 3, 1995
File ~51
Keith Somers, Administrator
Sonshine Christian Industries, Inc.
2601 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Somers:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
October 16, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of Sonshine Christian Industries, Inc., that a tract of land lying on the west side of
Grandview Avenue, N. W., between Empress Drive and Marr Street, Official Tax No.
2270223, be rezoned from RS-3, Residential Single-Family District, to C-1, Office District,
subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the request. Please review
the documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 981-2431. Questions with regard to the Planning Commission report should
be directed to John R. Marlles, Chief of Community Planning, at 981-2344.
Keith Somers
October 3, 1995
Page 2
It will be necessaw for you or a representative to be present at the October 16
public hearing. Failure to appear could result in a deferral of the request until a later
date,
MFP:sm
October
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Mr. Hugh Fletcher, Jr., c/o Stop-In Food Stores, Inc., P. O. Box 12063, Roanoke,
Virginia 24022
Mr. John D. Perkins, 2602 Hebert Street, N. W., Roanoke, Virginia 24012
Ms. Ruth F. Lemon, 2601 Hebert Street, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Clyde L. Rhoads, 2602 Marr Street, N. W., Roanoke, Virginia
Mr. Byron S. Webb, 3712 GrandviewAvenue, N. W., Roanoke, Virginia 24012
Mr. Robert J. Miller, 1235 Crutchfield Street, N. W., Roanoke, Virginia 24012
P;;Irk Towne Apartments, Ltd., P. O. Box 628, Marietta, Ohio 45750
First National Bank of Rocky Mount, P. O. Box 309, Rocky Mount, Virginia 24151
Roanoke Times & World-News
Ad Nu~er: 92969022
Publisher's Fee: $110.20
SONSHINE CHRISTIAN EDU.
C/O KEITH SOMERS, ADMIN.
2061 PETERS CREEK RD., N
ROANOKE, VA 24017
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of the Roanoke Times & World-News, a
daily newspaper published in Roanoke, in
the State of Virginia, do certify~that
the annexed notice was published in said
newspapers on the following dates:
09/29/95 FULL RUN - Friday
10/06/95 FULL RUN - Friday
Witness, this 12th day of October 1995
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, October 1~
1995, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
RS-3, Residential, Single-family District, to C-l, Office District,
the following property:
A tract of land lying on the west side of Grandview
Avenue, N.W., between Empress Drive and Mart Street,
N.W., and bearing Official Tax No. 2270223, such rezoning
to be subject to certain proffered conditions.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 27~b day of September , 1995.
Mary F. Parker, City Clerk.
Publish in the Roanoke Times and World-News, once on Friday, September 29, 1995,
and once on Friday, October 6, 1995.
Send publishers affidavit to:
Send bill to:
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
Keith Somers, Administrator
Sonshine Christian Industries, Inc.
2601 Peters Creek Road, N .W.
Roanoke, Virginia 24017
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
IN RE:
Rezoning of a tract of land lying on the West side of Grandview Avenue,
N. W., between Empress Drive and Marr Street, designated as Official Tax Number
2270223, be rezoned from RS-3, Residen#al Single-Family District to C- 1, Office District,
such rezoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The petitioner, .SONSHINE CHRISTIAN EDUCATION MINISTRIES, INC., KEITH
SOMERS, ADMINISTRATOR/OWNER, has under contract subject to rezoning, land in
the City of Roanoke containing 1.488 acres, more or less, located on Grandview, Tax
Number 2270223. Said tract is currently zoned RS-3. A map of the property to be
rezoned is attached as Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from RS-3 District to C-1
District, subject to certain conditions set forth below, for the purposes of constructing and
operating a Child Day Care Center for approximately 135 children.
The Petitioner believes the rezoning of the said tract of land will further the intent
and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
provide the needed services of Child Day care without significantly affecting the current
nature of the neighborhood.
The Petitioner hereby proffers and agrees that, if the said tract is rezoned as
requested, the rezoning will be subject to and the Petitioner will abide by the following
conditions:
(1) That the property will be developed in substantial conformity with the site plan
prepared by Keith Somers . dated I ~_J.g_Jy_.~,_~9.P_~, a copy of which is attached
to the PeEtion for Rezoning, as Exhibit B, subject to any changes required by the
City during site plan review.
(2) That if no building permit has been issued and no construction commenced within
3 years from the date of final zoning approval, the zoning shafi revert to R-3,
Residential Single-Family District, without further action by City Council.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or proper~ immediately adjacent to immediately across a street or road
from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above-described tract be rezoned
as requested in accordance with the provisions of the Zoning ordinance of the City of
Roanoke.
Respectfully submitted this /~' day of ~-~.~P~7" , 199
Respectfully submitted,
SONS~IN~_ /C, HR, ISTI~f-EDUCA TI~ISTRIES, INC.
By: ~L~ ~
Keith N~ome~, Administrator[Owner
Sonshine Christian Industries, Inc.
2601 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Telephone - 562-3456
DOUBLE T. ASSOCIATES
T. D. Stee~e, Owner
989-1923
EXHIBIT A
., ,,,,. ~ ~'.,,,,,,,,
,,o L -"" '~L '-' .... ':,;
~.270225 /'
I) Il 0 I) 0 5'1..".13
Iii
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EXHIBIT A-2
EXHIBIT B
EXHIBIT C
Tax Number
wn n
2271014
2271019
2271024
2271029
2271113
2270230
2270208
2270233
Hugh Fletcher, Jr.
P. 0. Box 12063
Roanoke, Virginia 24022
John D. Perkins
2602 Herbert Street, NW
Roanoke, Virginia 24012
Ruth F. Lemon
2602 Herbert Street, NW
Roanoke, Virginia 24012
Clyde 1_ Rhoads & Edna I_ Rhoads
2602 Marr Stree~ NW
Roanoke, Virginia 24012
Byron S. Webb (Webb Motors, Inc.)
7106 Williamson Road, NW
Roanoke, Virginia 24019
Robert J. Miller
1235 Crutchfield Street
Ho/line, Virginia 24019
Attn: Real estate Tax Manager
8700 W. Bryn Mawr Avenue, 9th. Floor
Chicago, Illinois 60631
First National Bank of Rocky Mount
1722 Hershberger Road, NW
Roanoke, Virginia 24012
PERTAINING TO THE REZONING REQUEST OF: ".5
Sonshine Christian Education Ministries, Inc., to rezone property )
on Grandview Avenue, N.W., Official Tax No. 2270223, from RS-3 )AFFIDAVIT
)
to C-l, conditional
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Geraldine Aldridge, first being duly sworn, states that she secretary in the
Roanoke City Planning Department, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-431, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke,
she has sent by first-class mall on the 28th day of August, 1995, notices of a public hearing to
be held on the 6th day of September, 1995, on the rezoning captioned above to the owner or
agent of the parcels listed below at their last known address:
Parcel Owner, Agent or Occupant
2271014 Hugh Fletcher, Jr.
c/o Stop-In Food Stores, Inc.
2271019 John D. Perkins
2271024 Ruth F. Lemon
2271029 Clyde L. and EdnaRhoads
2271113 Byron S. Webb
2270230 Robert J. Miller
2270208 Park Towne Apartments Ltd.
2270233 First National Bank of Rocky Mount
Geraldine Aldridge
Address
P. O. Box 12063
Roanoke, VA 24022
2602 Hebert Street, NW
Roanoke, VA 24012
2601 Hebert Street, NW
Roanoke, VA 24012
2602 Marr Street, NW
Roanoke, VA 24012
3712 Grandview Avenue, NW
Roanoke, VA 24012
1235 Crutchfield Street
Roanoke, VA 24012
P. O. Box 628
Marietta, OH 45750
P. O. Box 309
Rocky Mount, VA 24151
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 28th day of August, 1995.
Notary Public
My Commission Expires:
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, September 6,
1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor,
Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Sonshine Christian Education Ministries, Inc., represented by Keith Somers,
Administrator, that a tract of land located on the west side of Grandview Avenue, NW.,
between Empress Drive and Mart Street, N.W., designated as Official Tax No. 2270223, be
rezoned from RS-3, Residential Single Family District, to C-1, Office District, such rezoning
to be subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and Community
Development, Room 162, Municipal Building
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, August 22, 1995 and August 29, 1995
Please bill:
Sonshine Christian Education Ministreis,
c/o Keith Somers, Administrator
2061 Peters Creek Road, NW.
Roanoke, VA 24017
(540) 562-3456
Inc.
Please send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
August15,1995
File #51
SANDRA H. EAKIN
Deputy City Clerk
Carolyn Hayes-Coles, Chairperson
City Planning Commission
1501 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Coles:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Sonshine Christian Education Ministries, Inc.,
requesting that a tract of land lying west of Grandview Avenue, N. W., located between
Empress Drive and Marr Street, described as Official Tax No. 2270223, be rezoned from
RS-3, Residential Single-Family District, to C-1, Office District, subject to certain conditions
proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC/-AAE
City Clerk
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r/sonshine
Eno,
pc:
The Honorable Mayor and Members of the Roanoke City Council
Keith Somers, Administrator, Sonshine Christian Industries, Inc., 2601 Peters Creek
Road, N. W., Roanoke, Virginia 24017
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City C~erk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #20-53-77-121-123-184-467
Donald G. Gurney, Esquire
Hawkins, Delafield and Wood
67 Wall Street
New York, New York 10005
Dear Mr. Gurney:
Pursuant to Section 15.1-227.9 of the Code of Virginia, 1950, I am enclosing a copy of
Ordinance No. 32703-102395 authorizing the City to contract a debt and issue general
obligation bonds in the principal amount of $8,300,000.00 to finance the cost of the
following public improvement projects of and for the City: Interstate Highway 1-581
Interchange - $5,000,000.00, City Jail Expansion - $2,300,000.00, and City Employee
Parking Facilities - $1,000,000.00. Ordinance No. 32703-102395 was adopted by the
Council of the City of Roanoke on first reading on Monday, October 16, 1995, also adopted
by the Council on second reading on Monday, October 23, 1995, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #20-53-77-121-123-184-467
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
Pursuant to Section 15.1-227.9 of the Code of Virginia, 1950, I am enclosing a certified
copy of Ordinance No. 32703-102395 authorizing the City to contract a debt and issue
general obligation bonds in the principal amount of $8,300,000.00 to finance the cost of
the following public improvement projects of and for the City: Interstate Highway 1-581
Interchange - $5,000,000.00, City Jail Expansion - $2,300,000.00, and City Employee
Parking Facilities - $1,000,000.00. Ordinance No. 32703-102395 was adopted by the
Council of the City of Roanoke on first reading on Monday, October 16, 1995, also adopted
by the Council on second reading on Monday, October 23, 1995, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 23rd day of October, 1995.
ORDINANCE NO. -22J-03_ 102395.
AN ORDINANCE AUTHORIZING THE ISSUANCE OF EIGHT
MILLION THREE IiUNDI~n THOUSAND DOLLARS ($8,300,000)
PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS OF
THE CITY OF ROANOKE, VIRGINIA, FOR THE PURPOSE OF
PROVIDING FUNDS TO PAY THE COST OF VARIOUS PUBLIC
IMPROVEb4F~NT PROJECTS OF AND FOR SUCH CITY; FIXING
THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS
OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH
BONDS; AND AUTHORIZING AND PROVIDING FOR THE
ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF
GENERAL OBLIGATION PUBLIC 1MPROVEMI~NT BOND
ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE
AND SALE OF SUCH BONDS
WHEREAS, in the judgment of the Council (the 'Council') of the City of
Roanoke, Virginia (the ~City'), it is desirable to authorize the issuance of $8,300,000 principal
amount of General Obligation Public Improvement Bonds of the City to provide funds to pay
the cost of various public improvement projects of and for the City, and to authorize the issuance
of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes
in anticipation of the issuance of such Bonds;
NOW, 33tEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
SECTION 1. Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia,
1950, the same being the Public Finance Act of 1991, and the Charter of the City, for the
purpose of providing funde to pay the cost of various public improvement projects as set out in
Section 6 hereof, there are authorized to be issued Eight Million Three Hundred Thousand
Dollars ($8,300,000) principal amount of general obligation bonds of the City to be designated
"General Obligation Public Improvement Bonds' (the "Bonds").
The Bonds shall be issued and sold in their entirety at one time, or from time to
time in part in one or more scl'ins, as shall be determined by the Director of Finance. Any
series of the Bonds may be sold contemporaneously with any other Bonds of the City. There
shall be added to the designation of the Bonds a series designation determined by the Director
of Finance of the City. All such Bonds shall be issued in fully tegism'ed form and shall be in
the denomination of $5,000 or any integral multiple thereof. The Bonds of a given series shall
be numbered from R-I upwards in order of issuance; shall mature in such years and in such
amount in each year as shall be determined by the Director of Finance; and shall bear interest
-2-
at such rate or rates per annum as shall be specified in the bid accepted by resolution of this
Council (or by the City Manager pursuant to authority delegated to him by this Council) for the
purchase of the Bonds of such series, if any bid therefor be accepted, such interest to be payable
semiannually; provided the first interest payment date may be any date within one (1) year from
the date of the Bonds as determined by the Director of Finance. The Director of Finance is
authorized to determine, in accordance with and subject to the provisions of this Ordinance: the
date or dates of the Bonds; the interest payment dates thereof; the maturity dates thereof; the
amount of principal maturing on .each maturity date; the place or places of payment thereof and
the paying agent or paying agents therefor; the place of registration, exchange or transfer thereof
and the registrar therefor; and whether or not the Bonds shall be subject to redemption prior to
their stated, maturity or maturities and if subject to such redemption, the premiums, if any,
payable upon such redemption and the respective periods in which such premiums are payable.
In the event the Bonds of any series shall be dated as of a date other than the first day of a
calendar month or the dates on which interest is payable on such series are other than the first
days of calendar months, the provisions of Section 3 with regard to the authentication of such
Bonds and of Section 9 with regard to the form of such Bonds shall be modified as the Director
of Finance shall determine to be necessary or appropriate.
If the Bonds are subject to redemption and if any Bonds (or portions thereof in
installments of $5,000 or any integral multiple thereof) are to be redeemed, notice of such
redemption specifying the date, numbers and maturity or maturities of the Bond or Bonds to be
redeemed, the date and place or places fixed for their redemption, the premium, if any, payable
upon such redemption, and if less than the entire principal amount of a Bond called for
redemption is to be redeemed, that such Bond must be surrendered in exchange for payment of
the principal amount thereof to be redeemed and the issuance of a new Bond or Bonds equalling
in principal amount that porlion of the principal amour~t of the Bond to be surrendered not to be
redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption,
by first class mail, postage prepaid,, to the registered owner of such Bond at his address as it
appears on the books of registry kept bY the registrar as of the close of business on the forty-
fifth (45th) day next preceding the date fixed for redemption. If any Bonds shall have been
called for redemption and notice thereof shall have been given as hereinabove set forth, and
payment of the principal amount of such Bonds (or the principal amount thereof to be redeemed)
and of the accrued interest and premium, if any, payable upon such redemption shall have been
duly made or provided for, interest on such Bonds (or the principal amount thereof to be
redeemed) shall cease to accrue from and after the date so specified for the redemption thereof.
SF..C~ON 2. The full faith and credit of the City are irrevocably pledged to the
punctual payment of the principal of and premium, if any, and interest on the Bonds as the same
become due. In each year while the Bonds, or any of them, are outstanding and unpaid, there
shall be assessed, levied and collected, at the same time and in thc same manner as other taxes
of the City are assessed, levied and collected, a tax upon all taxable property within the City,
over and above all other taxes, authorized or limited by law and without limitation as to rate or
amount, sufficient to pay when due the principal of and premium, if any, and interest un the
Bonds to the extent other funds of the City are not lawfully available and appropriated for such
purpose.
NYI 117~.1 015525
-3-
SECTION 3. The Bonds shall be executed, for and on behalf of the City, by the
manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have a
facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile
signature of the City Clerk of the City.
The Director of Finance shall direct the registrar for the Bonds of a given series
to authenticate such Bonds and no such Bond shall be valid or obligatory for any purpose unless
and until the certificate of authentication endorsed on each Bond shall have been manually
executed by an authorized signator of the registrar. Upon the authentication of any Bonds the
registrar shall insert in the certificate of authentication the date as of which such Bonds are
authenticated as follows: (i) if the Bond is authenticated prior to the f'u'st interest payment date,
the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of
the series of Bonds of which such Bond is one; (ii) if the Bond is authenticated upon an interest
payment date, the certificate shall be dated as of such interest payment date; (iii) if the Bond is
authenticated after the fif~nth (15th) day of the calendar month next preceding an interest
payment date and prior to such interest payment date, the certificate shall be dated as of such
interest payment date; and (iv) in all other instances the certificate shall be dated as of the
interest payment date next preceding the date upon which the Bond is authenticated.
The execution and authentication of the Bonds in the manner above set forth is
adopted as a due and sufficient authentication of the Bonds.
SECTION 4. The priucipal of and premium, if any, on the Bonds shnll be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at' the place or places of payment and
through the paying agent or paying agents for the Bonds determined by the Director of Finance
in accordance with Section 1. Interest on the Bonds shall be payable by check or draft mailed
by the registrar to the registered owners of such Bonds at their respective addresses as such
addresses appear on the books of registry kept pursuant to this Section 4.
At nil times during which'any Bond of any series remains outstanding and unpaid,
the registrar for such series shall keep or cause to be kept at its principal corporate trust office
books of registry for He registration, exchange and transfer of Bonds of such series. Upon
presentation at its principal corporate trust office for such purpose the regismtr, under such
reasonable regulations 'as it may prescribe, shall register, exchange, transfer, or cause to be
registered, exchanged or transferred, on the books of regisuy the Bonds as hereinbefore set
forth.
The books of r~istry shah at all limes be open for inspection by the City or any
duly authorized Officer thereof.
Any Bond may be exchanged at the principal corporate trust office of thc registrar
for such series of Bonds for a Like ag~jW, ate principal mount of such Bonds in other authorized
principal sums of the same series, interest rate and maturity.
-4-
Any Bond of any series may, in accordance with its terms, be transferred upon
the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the registrar for such series for cancellation,
accompanied by a written instrument of transfer duly executed by the registered owner in person
or by his duly authorized attorney, in form satisfactory to the registrar.
All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
SECTION 5. CUSIP identification numbers may be printed on the Bonds, but
no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shah attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agen0 or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of
its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the
Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for
the assignment of such numbers shall be the responsibility of the successful bidder for the
Bonds.
A copy of thc final legal ~ .opinion with respect to the Bonds, with the name of the
attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a ~ue and
complete copy (except for let~rhexd and date) of the legal opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SF, C~ON 6. The proceeds of the sale of the Bonds are to be applied to the
payment of the cost of the following public improvement projects of and for the City (including
land acquisition costs and expenses necessary or incidental to the financing thereoO, for the
purposes and in'the amounts set forth below; provided that if any purpose set forth below shall
require less t~n the entire respective amount so set forth the difference may be applied to any
of the othe~ porpos~ so set forth:
Interstate Highway 1-581 Interchange
City Jail Expansion
City Employee Parking Facilities
$5,000,000
2,300,000
1.000.000
$8.3(}0.000
-5-
SECTION 7. The City covenants and agrees to comply with the provisions of
sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 8. The Bonds shall be sold in one or more series in accordance with
the provisions of Section 1 at competitive sale at not less than par plus accrued interest and on
such other terms and conditions es ate provided in the notice of sale thereof. The Bonds may
be sold contemporaneously with other Bonds of the City under a combined notice of sale. The
sale and the definitive details of the Bonds shall be approved, ratified and confirmed by
resolution or ordinance of this Council. The Director of Finance of the City is authorized to
cause to be published and disUibuted a Notice of Sale of the Bonds (or in lieu of the full text
of the Notice of Sale may cause a summary thereof to be published) in such form and containing
such terms and conditions as he may deem advisable, subject to the provisions hereof. The
Director of Finance is further authorized to cause to be p~l and distributed a Preliminary
Official Statement and a final Official Statement reladng to the Bonds. The City Manager is
hereby authorized to certify that the Preliminary Official Statement for the Bonds of each series
authorized hereunder is 'deemed final' for purposes of Rule 15c2-12 promulgated by the
Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 and to
further certify or agree on behalf of the City that the City will undertake and agree, for the
benefit of the holders of the Bonds, to comply with the provisions of Paragraph (b)(5) of such
Rule 15c2-12 to the extent applicable to the Bonds. The Mayor is hereby authorized to execute
and deliver the final Official Statement for Bonds of each series authorized hereunder, and the
City Manager and the Director of Finance are hereby authorized to execute and deliver to the
purchasers of the Bonds of each series a certificate in the form provided for in the Official
Statement for the Bonds of such series.
SECTION 9. The Bonds, the certificate of authentication of the registrar, and the
assignment endorsed on the Bonds, shall be in substantially the following forms, respectively,
to-wit:
-6-
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES OF
No.R-
KEGISTF_~ ~.r) OWNER:
PRINCIPAL SUM:
DOLLARS
KNOW ALL MEN BY THESE PRESEJqTS, that the City of Roanoke, in the
Commonwealth of Virginia (thc "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on , and on each and thereafter (each such
date is hereinafter referred to as an 'interest payment date'), from the date hereof or from the
interest payment date next preceding the date of authentication hereof to which interest shall have
been paid, unless such date of authentication is an interest payment date, in which case from
such interest payment date, or unless such date of authentication is within the period from the
sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such following in~'es~ payment date, such interest to be paid
until the maturity or redemption hel~of at the Interest Rate (specified above) per annum, by
check or dr~ mailed by the Paying Agent hereinaf~r mentioned to the Registered Owner in
whose name this Bond is regisUwed upon the books of registry, as of the close of business un
the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding
each intere~ payment date. The principal of and premium, if any, on this Bond are payable on
presevtnfion and surrender hereof, at the principal corporate Uust office of , the
Registrar and Paying Agent, in the City of , . Principal of, premium,
if any, and interest on this Bond are payable in any coin or currency of the United States of
America which, on the respective date~ of payment thereof, shall be legal tender for public and
private debts.
This Bond is one of a series of Bonds of like date, denomination and tenor except
as to number, interest and maturity issued for thc purpose of providing funds to pay the costs
of various public improvement projects of and. for the City, under and pursuant to and in full
-7-
compliance with the Constitution and statutes of the Commonwealth of Virginia, including
Chapter 5.1 of Tire 15.1 of the Code of Virginia, 1950 (the same being the Public Finance Act
of 1991), the Charter of the City and an ordinance and resolutions and other proc_,~__ings of the
Council of the City duly adopted and taken under such Chapter 5.1.
The Bonds of the issue of which this Bond is one (or portions of the principal
amount thereof in installments of $5,000) maturing on and after 1, , are subject
to redemption at the option of the City prior to their stated maturities on or after l,
, in whole at any time or in part from time to time on any date, from any moneys that may
be made available for that purpose, in such order as may be determined by the City (except that
if at any time less than all of the Bonds of a given maturity are called for redemption, the
particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected by lo0, upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for redemption:
Redemption Dates
Redemption Prices
fPercenm~e of Principal AmounO
, ~ and thereafter
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the poffion of the principal amount hereof to be redeemed) and of the
accrued interes~ and p~mium, if any, payable upon such redemption shall have been duly made
or provided for, inlm~st hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the linu'tafions and upon payment of the charges, ff any, provided in
the proceedings authorizing the Bonds Of the series of which this Bond is one, this Bond may
be exchanged at the principal corporate Irust office of the Registrar for a like aggregate principal
amount of Bonds of other authorized principifl amounts and of the same series, interest rate and
maturity. This Bond is transferable by the Registered Owner hereof, in person or by his
NYi 117~.1 015S2~ OR~
-8-
attorney duly authorized in writing, on the books of registry kept by the Registrar for such
purpose at the principal corporate trust office of the Registrar but only in the manner, subject
to the limitations and upon payment of the charges, if any, provided in the proceedings
authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the
same aggregate principal amount, series, interest rate and maturity as the Bond surrendered, will
be issued to the transferee in exchange herefor. _
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and premium, if any, and interest on this Bond as the same become
due. In each year while this Bond is outstanding and unpaid, there shall be assessed, levied and
collected, at the same time and in the same manner as other taxes of the City are assessed,
levied and collected, a tax upon all taxable property within the City, over and above ail other
taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay
when due the principal of and premium, if any, and interest on this Bond to the extent other
funds of the City are not lawfully available and appropriated for such purpose.
This Bond shall not be valid or obligato~] unless the certificate of authentication
hereon shall have been manually signed by an authorized officer of the Registrar.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exc~ any
limitation of indebtedness prescribed by .the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be d~t~,d ,
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
City Treasurer
City Clerk
-9-
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
, Registrar
Date of Authentication:
By:
Authorized Officer
ASSIGNMENT
FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and
(Please print or type name and address, including postal zip code of Assignee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF ASSIGNEE
I
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
Attorney, to transfer such Bond on the books kept for the regisUation thereof, with full power
of substitution in the premises.
Da~xi:
Signature Guaranteed
NOTICE: Signature(s) must be guaranL_e~_
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or
trust company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
· Owner as it appears on the front of this
Bond in every particular, without alteration
or enlargement or any change whatsoever.
- 10-
SECTION 10. General Obligation bond anticipation notes are authorized for
issuance and sale by the Director of Finance in anticipation of the issuance of the general
obligation bonds authorized for issuance herein. Such notes shall be sold at competitive or
negotiated sale at not less than par plus accrued interest and on such other terms and conditions
as are determined by the Director of Finance. If such notes are offered for competitive sale,
a notice of sale shall be prepared, published and distributed in accordance with the requirements
of Section 8. There shall also be prepared and distributed a Preliminary and a final Official
Statement relating to such notes in such form as shall be appwved by the Director of Finance.
The issuance and details of such notes shall be governed by the provisions of Section
15.1-227.29 of Title 15. I, Chapter 5.1, Article 2 of the Code of Virginia, 1950. The provisions
of Sections 2 and 7 shall apply to such notes to the same extent the same apply to the Bonds
except, in the case of the provisions of Section 2, only to the extent such notes are not paid from
the proceeds of the Bonds or from any other available funds. The sale of such notes and the
form and other details thereof shall be approved, ratified and confirmed by resolution or
ordinance of this Council. Bonds in anticipation of which such bond anticipation notes are
issued pursuant to this Section 10 may be issued and sold in accordance with the provisions of
this Ordinance at any time within five (5) years of the date of issuance of the first notes issued
in anticipation of such Bonds.
SECTION I 1. The City Clerk is hereby directed to file a copy of this Ordinance,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.1-227.9 of the Code of Virginia, 1950.
SECTION 12. AIl ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed, This Ordinance shall constitute a "resolution' for
purposes of Section 15.1-227.9 of the Code of Virginia, 1950.
SECTION 13. This Ordinance shall take effect from and after ten days from the
date of passage.
ATFF_,ST:
City Clerk
NYI I17~$.1 015525 OP.,I}
October 16, 1995
Council Report No. 95-36
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Issuance of $8,300,000 of General Obligation Bonds Under the Public
Finance Act
Backl:lround on the subject in chronological order is as follows:
On Au.qust 8, 1994, City Council adopted resolution number 32133-080894 and
ordinance numbers 32131-080894 and 32132-080894, approving the
1994-1998 Capital Improvement Program and authorizing a referendum to be
held in November 1994 on the issuance of $23 Million in capital improvement
bonds.
The public referendum was held on November 8, 1994 and the $23 Million bond
issue was approved.
Included in the Capital Improvement ProRram were the Roanoke City Jail
Annex, Employee Parking Facilities and 1-581 Interchange projects.
In the Roanoke City Jail Annex Project, the State committed to reimburse the
City $2,299,199, equal to 25% of eligible costs of the revised cost estimate of
the jail expansion. When the bonds were sold to finance the local share of the
jail project (1994 public improvement bonds) it was anticipated that the state
would reimburse its share of the expansion in a lump sum payment upon
completion of the project. An account receivable was established for the State
share when funds were appropriated for the jail expansion.
No bond funds, were recommended in the $23 million bond issue for the
Employee Parking Facilities and 1-581 Interchange Projects.
I1.
Current Situation is as follows:
The 1993 Session of the General Assembly established new guidelines for
reimbursement to localities for the State share of local and regional jail
construction. The State no longer reimburses their share of jail projects in a
lump sum payment when the reimbursement amount exceeds $1,000,000.
Instead, it anticipates localities will issue debt to finance the State share of the
project. The State then reimburses the locality for its annual debt payments,
typically over a twenty year period. The details of the reimbursement are
included in a reimbursement agreement entered into by the locality and the
State Department of the Treasury after the bonds are issued and interest rates
are established.
Two parcels of land have been acquired in connection with the Employee
Parking Facilities project. Additional parcels can be purchased once funding is
made available.
The project would consist of the construction of a joint-use parking
facility in the vicinity of the Jefferson Center complex to satisfy parking
needs for (1) City employees in the downtown area, (2) Jefferson Center
tenants and patrons, and (3) other interested businesses in the area.
This project is the direct result of a request by City Council in November,
1993, for the City Manager to evaluate the City employee parking
problem in the downtown area and recommend a solution.
It is anticipated that a minimum of 400 additional parkinR spaces can be
generated in the area.
$1,000,000 in additional funding is needed to make progress on the
project.
A proposed new interchanRe on Interstate 581 will provide additional access to
Valley View Mall, the Wal-Mart Superstore, and the Roanoke Regional Airport,
as well as open up access to over 130 acres of land for development.
The technical traffic study completed by VDOT endorsed and forwarded
the partial interchange plan to the Federal Highway Administration.
The City's cost of building this interchange could be up to $5 Million if no
federal or state funding is available. Bonds will not be issued for this
project if the Federal Highway Administration does not approve the
interchange.
D. The Code of VirRinia gives localities the authority to issue bonds under the
Public Finance Act by holding a public hearing.
Notice of public hearing was published in the Roanoke Times and World
News on October 2, 1995 and October 9, 1995.
Toni.qht's public headn,q is bein,q held for the purpose of receiving citizen
input on the proposed additions to the $23 Million bond issue.
III.
Issues are as follows:
B.
C.
D.
FinancinR Mechanism for the State share of the Jail construction.
Availability of parkin.q for City employees in the downtown area.
Access to Valley View Boulevard.
Fundin.q
IV.
Alternatives in order of feasibility are as follows:
Council authorize the issuance of $8,300,000 of public improvement bonds
under the Public Finance Act of the Code of Vir,qinia, to be issued with the
previously approved $23,000,000 in public improvement bonds.
$2,300,000
1,000,000
5,000,000
$8,300,OOO
Roanoke City Jail Annex
Employee Parking Facilities
1-581 Interchange
2.
3.
4.
FinancinR mechanism for the State share of the jail construction will be
accomplished.
Availability of oarkin~ for City employees in the downtown area will be
accomplished.
Access to Valley View Boulevard will be improved.
Fundin,q for repayment of the additional bonds, and interest, relating to
the Jail project will be provided by annual payments from the State.
Funding for repayment of the additional bonds for parking and 1-581
access is included in the operating budget.
Council not authorize the issuance of $8,300,000 of public improvement bonds
under the Public Finance Act of the Code of VirRinia, to be issued with the
previously approved $23,000,000 in public improvement bonds.
2.
3.
4.
Financin¢l mechanism for the State share of the jail construction will not
be accomplished.
Availability of parkin~ for City employees in the downtown area will not
be accomplished.
Access to Valley View Boulevard will not be improved.
Funding for repayment of the additional bonds will not be an issue.
However, local funding would be required to finance the State shara of
the jail expansion, delaying other capital projects to be undertaken by
the City.
Recommendation is as follows:
A. City Council approve Alternative A and authorize the issuance of $8,300,00 of
public improvement bonds under the Public Finance Act of the Code of Virginia.
Sincerely,
W. Robert Herbert
City Manager
Director of Finance
CC:
City Attorney
City Clerk
Deputy Director of Finance
Budget Administrator
CITY OF ROANOKE
INTERDEPARTMENTAL COMM~N~CATI'ON
DATE:
TO:
FROM:
RE:
September 27, 1995
Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney ~
$8,300,000 General Obliqation Public Improvement Bonds
At the Council meeting of October 16, 1995, at 7:00 p.m., City
Council will hold a public hearing with respect to the issuance of
general obligation public improvement bonds in the principal amount
of $8,300,000. I am attaching a Notice of Public Hearing which
should be published in The Roanoke Times on October 2, 1995, and
October 9, 1995. The Notice has my approval as to form.
Please note that the Notice advises the public that a full
text of the proposed ordinance is on file in your Office.
Accordingly, I am enclosing a copy of the ordinance to be adopted
by City Council after the public hearing on October 16, 1995.
Please contact me if you have any questions.
WCD:f
Attachments
cc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William X Parsons, Assistant City Attorney
Roanoke Times & World-News
Ad Number: 100271739
Publisher's Fee: $185.60
CITY OF ROANOKE
C/O MARY F PARKER
CITY CLERKS OFFICE
ROOM 456 MUNICIPAL BLDG
ROANOKE, VA 24011
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of the Roanoke Times & World-News, a
daily newspaper published in Roanoke, in
the State of Virginia, do certify that
the annexed notice was published in said
newspapers on the following dates:
10/02/95 FULL RUN - Monday
10/09/95 FULL RUN - Monday
Witness, this 12th day of October 1995
Authorized Signature
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.1-227.8.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia, will hold a public hearing on
Monday, October 16, 1995, at 7:00 P.M., local time, in the Council Chamber, Municipal
Building, 215 Church Street, S.W., Roanoke, Virginia 24011, with respect to the proposed
adoption by the Council of an ordinance authorizing the City to contract a debt and issue general
obligations of the City in the form of General Obligation Public Improvement Bonds or, in
anticipation of the issuance thereof, General Obligation Public Improvement Bond Anticipation
Notes, in the principal amount of $8,300,000 to finance the costs of various public improvement
projects of and for the City, including land acquisition costs, for the purposes and in the amounts
set forth below; provided that if any purpose set forth below shall require less than the entire
respective amount so set forth the difference may be applied to any of the other purposes so set
forth:
Pu _rpose Amount
Interstate Highway 1-581 Interchange
City Jail Expansion
City Employee Parking Facilities
$5,000,000
2,300,000
1.000.000
$8.300.000
The members of public are invited to attend the public hearing and to appear and
present their views on the proposed ordinance.
The full text of the proposed ordinance is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Street, S.W. Roanoke, Virginia.
Dated: October 2, 1995
MARY F. PARKER
City Clerk
City of Roanoke, Virginia
[TO BE PUBLISHED ON MONDAY, OCTOBER 2, 1995,
AND MONDAY, OCTOBER 9, 1995]
~ 117588.1 015525 NTC
Publish in the Roanoke Thnes and World-News, once on Monday, October 2, 1995, and
once on Monday, October 9, 1995.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456, Munidpal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Ms. Betty F. Freeman
3042 Poplar Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Freeman:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Ms. Muriel K. Trinkle
2151 Broadway, S. W.
Roanoke, Virginia 24014
Dear Ms. Trinkle:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy Cily Clerk
November 6, 1995
File #80-367
Ms. Buckie Roberts
C. W. Francis & Son, Inc.
305 First Street, S. W.
Suite 500
Roanoke, Virginia 24011
Dear Ms. Roberts:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely, ..~~
Mary F. Parker, CMC/AAE
City Clerk
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EI3C,
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File ~80-367
Ms. Courtney S. Black
2428 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Black:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. CMCIAAE
City Clerk
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Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 3, 1995
File #80-367
Mr. Henry Scholz, IV
2222 York Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Scholz:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Mr. James L. Trinkle, Jr.
c/o Ms. Buckie Roberts
C. W. Francis & Son, Inc.
305 First Street, S. W.
Suite 500
Roanoke, Virginia 24011
Dear Mr. Trinkle:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
En¢,
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Dr. and Mrs. David B. Trinkle
3206 White Oak Drive, S. W.
Roanoke, Virginia 24014
Dear Dr. and Mrs. Trinkle:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely, D
,--,,, d.
Ma~ F~. arker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Ms. Ardis S. Merritt
3258 White Oak Road, S. W.
Raonoke, Virginia 24014
Dear Ms. Merritt:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Member's of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing-of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
November 6, 1995
File #80-367
Ms, Lesia Wall
1305 Pinemount Drive
Columbia, South Carolina 29206
Dear Ms. Wall:
I am enclosing copy of Resolution No. 32726-102395 expressing the deepest regrets of
the Mayor and Members of the Roanoke City Council and that of the citizens of the City
of Roanoke at the passing of James Lewis Trinkle on October 13, 1995. Resolution No.
32726-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Sincerely, j~
Ma~ F~/P. arker, CMC/ME
City Clerk
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Enc.
IN THECOUNCIL OF THECITY OF ROANOKE, VIRGINIA
The 23rd day of October, 1995.
No. 32726-102395.
A RESOLUTION memorializing James Lewis Trinkle.
WHEREAS, the members of this Council have learned, with sorrow, of the passing on
October 13, 1995, of Mr. James Lewis Trinkle;
WHEREAS, Mr. Trinkle, son of the late Governor of Virginia, E. Lee Trinkle and Helen Ball
Sexton Trinkle, was graduated from Jefferson High School, Hampden-Sydney College and the
University of Virginia Law School; and
WHEREAS, Mr. Trinkle was the president of Pi Kappa Alpha fraternity in both his college
and law school; and
WHEREAS, Mr. Trinkle served on the Board of Trustees of Hampden-Sydney College from
1967 to the time of his death and was twice appointed to the Board of Visitors of the University of
Virginia from which institution he received the Ernest H. Ern Award in 1989 for his work toward
advancing the initiatives, programs, and goals of the Student Council to promote more effective
teaching by increasing student-professor contact; and
WHEREAS, Mr. Trinkle, President ofC. W. Francis and Son, Inc., was very active ~n c~wc,
community and church affairs and served in many significant positions, including President of
Downtown Roanoke, Inc., of the Merchants Association of the Roanoke Valley, and of the Roanoke
Fine Arts Center, Chairman and President of United Way of Roanoke Valley, and member of the
Boards of Directors of the Roanoke Symphony, Roanoke Valley Board of Realtors, Central YMCA,
Roanoke Civic Center Project, Junior League Advisory Board, American Cancer Society and
Roanoke Historical Society; and
WHEREAS, this Council desires to take special note of the passing of Mr. Trinkle, and to
pay respect to the memory of this noted civic leader.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this means of recording its deepest regrets at the passing of Mr.
James Lewis Trinkle, and extends to his wife, Muriel King Trinkle; sons, James L. Tdnkle, Jr.,
William F. Tdnkle, David B. Trinkle, M.D.; daughter, Ann Bondurant Trinkle; stepson, Henry
Scholz, IV; stepdaughters, Courtney Black, Lesia Wall, Ardis Merritt; his former wife, Betty
Francis Trinkle Freeman, and other members of his family, the sympathy of this Council and that
of the citizens of this City; and
2. The City Clerk is directed to forward an attested copy of this resolution to the
appropriate surviving family members.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #15-110-207
Ms. Margaret R. Baker
2140 Windsor Avenue, S. W.
Roanoke, Virginia 24015
Deer MS. Baker:
I am enclosing copy of Resolution No. 32727-102395 reappointing you as a Director of the
Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years
commencing October 21, 1995, and expiring October 20, 1999. Resolution No.
32727-102395 was adopted by the Council of the City of Roanoke at a regular meeting
held on Monday, October 23, 1995.
Enclosed you will find a Certificate of your reelection and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior
to serving in the capacity to which you were reelected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
Ms. Margaret R. Baker
October 27, 1995
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Director of the Industrial
Development Authority of the City of Roanoke, Virginia.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Enc.
pc:
W. Bolling Izard, Chairperson, Industrial Development Authority of the City
of Roanoke, 2535 Robin Hood Road, S. E., Roanoke, Virginia 24014
Sandra H. Eakin, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the twenty-third day of October, 1995, MARGARET R. BAKER was
reappointed as a Director of the Industrial Development Authority of the City of Roanoke,
for a term of four years commencing October 21, 1995, and expiring October 20, 1999.
Given under my hand and the Seal of the City of Roanoke this twenty-seventh day
of October, 1995.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 23rd day of October, 1995.
No. 32727-102395.
A RESOLUTION reappointing a Director
Development Authority of the City of Roanoke,
year term on its Board of Directors.
of the Industrial
to fill a four (4)
WHEREAS, the Council is advised that the term of office of a
Director of the Industrial Development Authority of the City of
Roanoke, Virginia, expires on October 20, 1995;
WHEREAS, S15.1-1377 of the Code of Virginia (1950), as
amended, provides that appointments made by the governing body of
such Directors shall, after initial appointment, be made for terms
of four (4) years.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that Margaret R. Baker is hereby reappointed as a Director
on the Board of Directors of the Industrial Development Authority
of the City of Roanoke, Virginia, for a term of four years
commencing on October 21, 1995, and expiring on October 20, 1999,
to fill a vacancy created by the expiration of the term of office
of said member on the Board occurring on October 20, 1995.
ATTEST:
city C erk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (7031 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27 1995
File #122-132-405
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke on Monday, October 23, 1995,
Council Member McCadden inquired as to the status of the consultant's report regarding
Victory Stadium and the field house.
You advised that you would provide Council with a progress report,
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (703) 981-2541
SANDRA H. EAKIN
Deputy City Clerk
October 27, 1995
File #132-369
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, October 23,
1995, Vice-Mayor Edwards inquired as to the City's efforts in regard to encouraging
another branch bank to locate in the southeast section of the City of Roanoke in view of
the announcement of First Union National Bank to close its southeast branch.
You advised that you would provide Council with a progress report.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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