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HomeMy WebLinkAboutCouncil Actions 11-03-95 WrkSpOffice of the City Manager October 31, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of City Council: The next planning workshop will be held on Friday and Saturday, November 3 and 4, 1995 at the Roanoke Regional Airport in the Executive Director's Conference Room. On Friday, we will meet from 2:30 to 7:00 p.m., and we will meet on Saturday from 8:30 a.m. until 1:30 p.m. Please let me know if you have any questions regarding this information. I look forward to seeing you on November 3. Sincerely, W, Robert Herbert City Manager WRH/dh CC: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mary F. Parker, City Clerl~ James D. Ritchie, Assistant City Manager William F. Clark, Director of Public Works Kit B Kiser, Director of Utilities and Operations Glenn D. Radcliffe, Director of Human Development George C. Snead, Jr., Director of Public Safety Dr. Robert E. Matson Room 346 Municipal Building 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 November 13, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia 24011 Dear Mayor Bowers and Members of City Council: The next planning workshop will be held on Friday, November 17, 1995 at the Roanoke Regional Airport in the Executive Director's Conference Room. We will meet from 1:30 to 9:00 p.m., and dinner will be provided. Please let me know if you have any questions regarding this information. I look forward to seeing you on November 17. Sincerely, W. Robert Herbert City Manager WRH/dh CC~ Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Mmy F. Parker, City Clerk James D. Ritchie, Assistant City Manager William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Glenn D. Radcliffe, Director of Human Development George C. Snead, Jr., Director of Public Safety Dr. Robert E. Matson 215 Church Avenue SW Roanoke X4rg~nia 24011 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: November 7, 1995 James D. Ritchie, Assistant City Manager Barry L. Key, Manager, Management and Budget Mary F. Parker, City Clerk I am attaching copy of a compilation of the results of the exercise which was conducted during the Council's Visioning Workshop on Friday and Saturday, November 3 and 4. If you have questions or need additional information, please do not hesitate to call me. MFP:ec Attachment Workshop participants were requested to engage in a brainstorming exercise with regard to the following question: "What needs to be fixed in Roanoke?" 1. Henry Street 2. Education 3. Older Neighborhoods -- Infrastructure -- Rental Inspection 10. 11. 12. 13. 14. Communication of services -- programs to citizens -- what is the City doing and what is available in the City Communication to citizens that we want safe, crime-free neighborhoods -- perception versus reality Departmental walls (at-risk kids - schools, social services, police department, interaction of service deliveries) Image of City -- external and in-city -- region and nation Racial, social and integration (remove barriers) Expectations of government services -- downsize, eliminate, out-source -- reinvent for the future Fiscal limitations -- revenue sources -- no other way to raise money but through taxes Divisiveness/diversity as a strength Lack of available land to grow -- future projections for economic development through research and looking at what do we have now -- economic prognos- ticating -- optimum use What are we to be in the year 20107 Define policy/operations managing -- we need to understand whose role is what 15. RCIT expansion 16. Mill Mountain/recreation 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 2 Higher Education Center - higher education in downtown Listening to Roanoke's youth and provide improved communication - we sometimes do not listen to what they are saying -- the programs are here but the youth do not perceive it Expansion of parks and recreation beyond athletics -- a need to begin to provide recreational opportunities for older persons Beautification - environmental - continue beautification efforts and be more environmentally sensitive -- flowers, plants, recycling, greenways, littering/ public education Encourage citizens to be more self-reliant Hope/values for disadvantaged youth Improve the perception of City govemment as an employer and as a purchaser of goods and services within the minority community (African-American community) -- the perception is that in higher level jobs we do not provide opportunities and a proportionate share in the purchase of goods and services Increase in citizen participation -- trust/empowerment Move disenfranchised toward inclusion -- work toward making citizens work (lend an effort to making Roanoke healthier) Federsl/State -- budget impacts Regional/Industrial development Transportation access -- mass transit to get people to jobs and where they need to be (interstate, Amtrak, local, road to Smith Mountain Lake, beltway) 29. Upscale housing -- medium/upper income housing 30. Tourism (Appalachian Region - lifestyle) -- work on a focus 31. Help existing businesses to expand and grow 32. Continuously updating land use plan 33. Set priorities within planning process (shortJlong term projects/programs) 34. Provide or facilitate support for other kinds of education (trade schools, high tech, etc.) 35. Continue to direct resources to "earlier" forms of education -- who provides (pre-school, three year old programs, etc.) 36. Parenting education 37. One-stop education for parenting needs 38. Support groups who work to make adults become self-reliant 39. Education facilitation 40. Community commitment to life-long learning 41. Expand walls of traditional schools, i.e. through technology 42. Fiscal/financial commitment -- partnerships 43. Relief to schools in terms of the number of things they are expected to deliver 44. Issue of access to community/cultural activities 45. Perception/reality of safe community for senior citizens 46. Level of services for senior citizens 47. "Senior Citizen Watch Program" 48. Health care for seniors/preventative -. linkages between medical community and senior population The following categories were identified: Economic Development Education Quality of Life Effective Government Council members were requested to select their top five priorities under the category of Effective Government: Item No. 4 Item No. 6 Item No. 7 Item No. 9 four votes three votes two votes three votes (Four Council members were Item No. 21 one vote in attendance) Item Nos. 23, 24 and 25 were combined - four votes Item No. 26 - one vote (It was agreed to combine Item Nos. 9 and 21 and Item Nos. 10, 12 and 26) Council members were requested to select their top seven priorities under the category of Economic Develooment: Item No. 3 one vote Item No. 4 one vote Item No. 5 one vote Item No. 6 one vote Item No. 11 - one vote Item No. 13 - two votes Item No. 20 - one vote Item No. 22 - one vote Item No. 23 - one vote Item No. 27 - four votes Item No. 28 five votes Item No. 29 five votes Item No. 30 four votes Item No. 31 - five votes Item No. 33 - one vote (Five Council members were in attendance) Council members were requested to select their top eight priorities under the category of ~: 2 Item No. 11 Item No. 22 Item No. 34 Item No. 35 Item No. 36 Item No. 37 Item No. 38 Item No. 39 Item No. 40 Item No. 41 Item No. 42 Item No. 43 one vote two votes two votes four votes three votes one vote two votes one vote one vote four votes four votes three votes (Five Council members were in attendance) (From handout Education - key r~hrases or idean (Nos. 1 - 10): Item No. 2 one vote Item No. 6 one vote Item No. 7 one vote (It was agreed that the ~ category will be held in abeyance until the November 17, 1995 workshop at which time school officials will be invited to participate.) Council members were requested to select their top eight priorities under the category of ~: Item No. 8 Item No. 11 - Item No. 18 - Item No. 20 - Item No. 22 - Item No. 44 - Item No. 45 - Item No. 48 - one vote one vote one vote one vote one vote two votes two votes one vote (Five Council members were in attendance) (From handout Quality of Life - kev phrases or idean (Nos. I - 11): Item No. 2 four votes Item No. 3 two votes Item No. 4 two votes Item No. 5 three votes Item No. 6 Item No. 7 Item No. 8 Item No. 10 - one vote three votes two votes two votes 3 Subcommittee assiqnmept~: Effective Government - Economic Development - Quality of Life - Council Member Bowles Council Member Parrott Council Member Wyatt ROANOKE CITY COUNCIL ...............PLANNING WORKSHOP November 3, 1995 The Council of the City of Roanoke held its second Planning Workshop on Friday, November 3, 1995, at 3:00 p.m., in the Executive Director's Conference Room, Roanoke Regional Airport, with Mayor David A. Bowers presiding. PRESENT: Council Members Elizabeth T. Bowles, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................................................................. 4. ABSENT: Council Members John S. Edwards, Delvis O. McCadden and John H. Parrott ................................................ . OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. OTHERS PRESENT: Kit B. Kiser, Director of Utilities and Operations; George C. Snead, Jr., Director of Public Safety; Glenn D. Radcliffe, Director of Human Development; William F. Clark, Director of Public Works (arrived at 6:00 p.m.); and Deborah J. Moses, Manager, Billings and Collections. The facilitator for the workshop was Dr. Robert E. Matson, Professor and Director for Leadership Development, University of Virginia. Dr. Mat. son advised that at the conclusion of. the workshop on Saturday, October 21, 1995, a subcommittee composed of Counc,I Members Wyatt and Parrott was charged with the responsibility of preparing a draft vision statement for the four major categories; whereupon, Ms. Wyatt reviewed draft statements for the following Major Vision categories: Economy -- Downtown Education Quality of Life -- Environment -- Human Development -- Neighborhoods Good Govemment -- Regional,sm Following the review, Dr. Matson pointed out that the draft statements appear to be strategic targets and should be further defined in order to be more specific in terms of direction. He explained that a vision statement should accomplish the following: (1) It focuses on a better future. (2) It encourages hopes and dreams. (3) It appeals to community values. (4) It states positive outcomes. (5) It emphasizes the strength of a united group. (6) It uses word pictures, images and metaphors. (7) It communicates enthusiasm and kindles excitement. Before reaching a consensus, Dr. Matson called attention to the need to engage in another group exercise, and requested that workshop participants respond to the following question: "What needs to be fixed in Roanoke?" Following the exercise, he stated that the group would revisit the draft., mission statements as presented by Ms. Wyatt for further discussion. The following items were listed by participants in response to the question, "What needs to be fixed in Roanoke?" 1. Henry Street 2. Education 3. Older Neighborhoods -- Infrastructure -. Rental Inspection Communication of services -- programs to citizens -- what is the City doing and what is available in the City Communication to citizens that we want safe, clime-free neighborhoods -- perception versus reality Departmental walls (at-risk kids - schools, social services, police department, interaction of service deliveries) Image of City -- external and in-city -- region and nation 8. Racial, social and integration (remove barriers) 2 9. Expectations of government services -- downsize, eliminate, out-source -- reinvent for the future 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. Fiscal limitations -- revenue sources -- no other way to raise money but through taxes Divisiveness/diversity as a strength Lack of available land to grow -- future projections for economic development through research and looking at what do we have now -- economic prognosticating .- optimum use What are we to be in the year 20107 Define policy/operations managing -- we need to understand whose role is what RCIT expansion Mill Mountain/recreation Higher Education Center - higher education in downtown Listening to Roanoke's youth and provide improved communication, we sometimes do not listen to what they are saying ~- the programs are here but the youth do not perceive it Expansion of parks and recreation beyond athletics -- a need to begin to provide recreational opportunities for older persons Beautification - environmental - continue beautification efforts and be more environmentally sensitive -- flowers, plants, recycling, greenways, littering/public education Encourage citizens to be more self-reliant Hope/values for disadvantaged youth 3 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. Improve the perception of City govemment as an employer and as a purchaser of goods and services within the minority community (African-American community) -- the perception is that in higher level jobs we do not provide opportunities and a proportionate share in the purchase of goods and services Increase in citizen participation .- trust/empowerment Move disenfranchised toward inclusion -- work toward making citizens work (lend an effort to making Roanoke healthier) Federal/State -- budget impacts Regional/Industrial development Transportation access .- mass transit to get people to jobs and where they need to be (interstate, Amtrak, local, road to Smith Mountain Lake, beltway) Upscale housing -- medium/upper income housing Tourism (Appalachian Region - lifestyle) -- work on a focus Help existing businesses to expand and grow Continuously updating land use plan Set priorities within planning process (short/long term projects/programs) Provide or facilitate support for other kinds of education (trade schools, high tech, etc.) Continue to direct resources to "earlier" forms of education .- who provides (pre-school, three year old programs, etc.) Parenting education One-stop education for parenting needs 4 38. Support groups who work to make adults become self-reliant 39. Education facilitation 40. Community commitment to life-long leaming 41. Expand walls of traditional schools, i.e. through technology 42. Fiscal/financial commitment .- partnerships 43. Relief to schools in terms of the number of things they are expected to deliver 44. Issue of access to community/cultural activities 45. Perception/reality of safe community for senior citizens 46. Level of services for senior citizens 47. "Senior Citizen Watch Program" 48. Health care for seniors/preventative -- linkages between medical community and senior population It was the consensus that the following broad categories were encompassed in the abovelisted items: -- Economic Development -- Education -- Quality of Life -- Effective GovernmentJGovernance Group participants agreed that the following ideas should be included under the category, Effective GovemmentJGovemance: (1) inclusive, (2) participatory, (3) responsive to the needs of the citizens, (4) sensitive/compassionate, (5) caring, an.d (6) technolog,cally advanced. 5 From the abovestated 1 - 48 items, Dr. Matson asked workshop participants to list those items that fall under the category of Effective Government; whereupon, the following items were listed: Nos. 4, 6, 7, 9, 11, 14, 18, 21, 22, 23, 24, 25. Itwas agreed that Item Nos. 1, 15, 17, 16 and 20 are projects; Item Nos. 10, 12 and 26 are economic development issues; Item Nos. 3 and 5 are strategic objectives; and Item No. 13 is a mission statement. Dr. Matson asked Members of Council to list their top five priorities under the category of Good Government; whereupon, the following is a compilation of the results: Item No. 7 two votes Item No. 9 three votes Item No. 21 one vote (Nos. 9 and 21 combined) Item No. 4 four votes Item No. 6 three votes Item Nos. 23, 24, 25 four votes (combined) Item No. 26 - one vote It was agreed that Item Nos. 9 and 21 should be combined; and Item Nos. 10, 12 and 26 should be combined. At 7:00 p.m., the Mayor declared the workshop in recess until 8:30 a.m., on Saturday, November 4, 1995, in the Executive Director's Conference Room, Roanoke Regional Airport. On Saturday, November 4, 1995, at 8:40 a.m., the workshop reconvened in the Executive Director's Conference Room, Roanoke Regional Airport, with Mayor David A. Bowers presiding. PRESENT: Council Members Elizabeth T. Bowles, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ....................................... 5. ABSENT: Council Members John S. Edwards and Delvis O. McCadden---2. OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr., Assistant City Manager; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk. 6 OTHERS PRESENT: Kit B. Kiser, Director of Utilities and Operations; George C. Snead, Jr., Director of Public Safety; William F. Clark, Director of Public Works; Glenn D. Radcliffe, Director of Human Development; and Deborah J. Moses, Manager, Billings and Collections. The facilitator for the workshop was Dr. Robert E. Matson, Professor and Director for Leadership Development, University of Virginia. Dr. Matson continued to engage the group in a discussion about those things that need to be fixed in Roanoke; whereupon, he asked Council Members to select their top seven priorities in regard to Economic Development. The following is a compilation of the results: Item No.3 one vote Item No.4 one vote Item No.$ one vote Item No.6 one vote Item No.11 one vote Item No.13 two votes Item No.20 one vote Item No.22 one vote Item No.23 one vote Item No.27 four votes Item No.28 five votes Item No.29 five votes Item No.30 four votes Item No. 31 five votes Item No. 33 one vote Council Members were requested to select their top eight priorities under the category of Education, drawing from not only the abovelisted items, but those listed on a handout entitled, "Education (Key Phrases Or Ideas)"; whereupon, the following is a compilation of the results: Item No. 11 one vote Item No. 22 two votes Item No. 34 two votes Item No. 35 four votes Item No. 36 three votes Item No. 37 one vote Item No. 38 two votes Item No. 39 one vote Item No. 40 one vote 7 Item No. 41 Item No. 42 Item No. 43 four votes four votes three votes From handout entitled, "Education (Key Phrases Or Ideas)": Item No. 2 one vote Item No. 6 one vote Item No. 7 one vote Council Members were requested to select their top eight priorities in regard to Quality of Life, drawing from not only the abovelisted items, but those items listed on a handout entitled, "Quality of Life (Key Phrases Or Ideas)": Item No. 8 onevote Item No. 11 one vote Item No. 18 one vote Item No. 20 one vote Item No. 22 one vote Item No. 44 two votes Item No. 45 two votes Item No. 48 one vote From handout entitled, "Quality of Life (Key Phrases Or Ideas)": Item No.2 four votes Item No.3 two votes Item No.4 two votes Item No.5 three votes Item No.6 one vote Item No.7 three votes Item No.8 two votes Item No.10 two votes There was discussion in regard to including representatives of the School Board/Administration in drafting the Education vision statement; whereupon, the consensus was that the Mayor, Council Members Bowles and White and the City Manager would brief the Chairman of the School Board and the Superintendent of Schools on the work that Council has accomplished thus far, with the understanding that a representative of the School Board and the School Administration will attend the next workshop to be held on Friday, November 17 to provide input. 8 It was the further consensus of Council that the following Council Members would work with City staff to prepare a proposed draft vision statement on Economy, Effective Govemment and Quality of Life, with the Education vision statement to be held in abeyance until the November 17 workshop: Economy Effective Government Quality of Life Council Member Parrott Council Member Bowles Council Member Wyatt It was also agreed that Vice-Mayor Edwards and Council Member McCadden should be briefed on Council's discussion prior to the November 17 workshop and that they be invited to participate on one of the subcommittees. At the conclusion of the workshop, Dr, Matson asked each participant to share his or her perception as to the work that was accomplished during the past two days. There being no further business, the Mayor declared the workshop adjourned at 1:05 p.m. APPROVED ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor 9