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HomeMy WebLinkAboutCouncil Actions 12-18-95MCCADDEN 32781 REGULAR WEEKLY SESSION ROANOKE CITY CO UNCIL CITY COUNCIL CHAMBER December 18, 1995 3:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The Invocation was delivered by The Reverend Ethel Eaves, Associate Pastor, Pilgrim Baptist Church. The Pledge of Allegiance to the Flag of the Urfited States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: The Members of the Roanoke City Council wish all citizens of the Roanoke Valley a happy and safe holiday season. Mayor Bowers will hold an "Open House" in the Mayor's Ot~ice, Room 452, Municipal Building, 215 Church Avenue, S. W., on Thursday, December 21, 1995, from 4:30 p.m. - 7:00 p.m. PRESENTATIONS: Adopted Resolution No. 32781-121895 recognizing and commending the Honorable John S. Edwards, Vice-Mayor of the City of Roanoke. (6-0, Vice-Mayor Edwards abstained from voting.) File #80-132 Vice-Mayor Edwards advised that he would resign from his position as a member of Council and Vice-Mayor, effective December 31, 1995, in preparation for being sworn in as a member of the Virginia Senate at the beginning of the 1996 Session of the General Assembly which convenes on January 10, 1996. File #132 CONSENT AGENDA C-1 (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A report with regard to review of the Risk Management Information System. RECOMMENDED ACTION: Receive and file. File 058-301-472 2 REGULAR AGENDA e HEARING OF CITIZENS UPON PUBLIC MATTERS: None. 4. PETITIONS AND COMMUNICATIONS: A communication fi:om Mayor David A. Bowers transmitting information with regard to recommendations and legislative proposals of the Urban Partnership of Virginia. Received and filed. File #137-175-371 A communication fi:om Gordon E. Peters, City Treasurer, recommending adoption of a measure to provide a uniform and consistent method to apply interest to unpaid taxes and accounts receivable; and a report of the Director of Finance concurring in the recommendation. Adopted Ordinance No. 32782 on first reading. Member McCadden voted no.) File #24-79-106-322 (6-1, Council A communication from the Roanoke City School Board recommending appropriation of $268,077.00 fi:om the 1995-96 Capital Maintenance and Equipmem Replacement Fund for purchase of various equipment, to upgrade electrical service to Lincoln Terrace Elementary School, and for alteration of school facilities; appropriation and transfer of funds to the Special Education Tuition account for the Regional Special Education Program; and appropriation of $15,500.00 for the Project Success Program. Adopted Budget Ordinance No. 32783-121895. (7-0) File #60-270-467-472 Se REPORTS OF OFFICERS: a. CITY MANAGER: B~EFINGS: 1. A briefing with regard to the Victory Stadium Field House study. (30 minutes) No action was taken. File #67-122-405 ITEMS RECOMMENDED FOR ACTION: 2. A report with regard to a request of the Roanoke Regional Airport Commission to change the submittal date of its annual budget. Adopted Resolution No. 32784-121895. (7-0) File #9-60 3. A report with regard to selection of a long-term disability insurance provider. Adopted Resolution No. 32785-121895. (7-0) File #58-184-405-429 Council Member Wyatt requested that the City Manager study the feasibility of developing a sick leave bank to supplement the City's sick leave policy. 4. A report recommending appropriation of funds in order to provide for continuation of commercial printing services for the City of Roanoke. Withdrawn. File #299 4 A report recommending approval of the request of Roy E. Foutz to amend Ordinance No. 16380 to reduce the established building line setbacks along a certain area of Colonial Avenue, S. W. Adopted Ordinance No. 32786 on first reading. (7-0) File #51-169-514 A report recommending acceptance of the bid submitted by KME Fire Apparatus for one new fire pumping engine, at a cost of $260,509.00. Adopted Resolution No. 32787-121895. (7-0) File #70-354-472 A report recommending execution of a contract and an addendum to the contract with the Virginia Department of Health for health and environmental services; and transfer of funds in connection therewith. Adopted Budget Ordinance No. 32788-121895 and Resolution No. 32789-121895. (7-0) File #22-60-72 A report recommending execution of a contract and memorandum of agreement with the Depa~ia~ent of Mental Health, Mental Retardation and Substance Abuse Services, Office of Mental Health and Substance Abuse Services, for acceptance of a Virginia Innovative Homeless Initiatives program grant, in the mount of $70,483.00; and appropriation of funds in connection therewith. Withdrawn. File #22-72-236-314-335 A report recommending authorization to establish a Cultural Services Committee to review and recommend allocations of funding to cultural agencies for future budget years; and an amendment to the City Code to change the name of the Citizens Services Committee to the Human Services Committee. Adopted Ordinance No. 32790-121895. (7-0) File #24-60-72-110-394 DIRECTOR OF FINANCE: 1. A financial report for the month of November, 1995. Received and filed. File #1-10 A report with regard to authotizing and providing for the issuance and sale of general obligation bonds. Adopted Ordinance No. 32791-121895. (7-0) File #53 A report recommending endorsement of legislation by the 1996 Session of the General Assembly authorizing the portability of benefits between local government retirement systems or between local retirement systems and the Virginia Retirement System. Adopted Resolution No. 32792-121895. (5-0, Vice-Mayor Edwards and Council Member Wyatt abstained from voting.) File #137-175-429 6. REPORTS OF COMMITTEES: A report of the Water Resources Committee recommending execution of an addendum to the 1979 water contract with the County of Roanoke in connection with construction of a water main in the Coyner Springs area. Council Member Elizabeth T. Bowles, Chairperson. Adopted Resolution No. 32793-121895. (7-0) File #44-305-468 A report of the Water Resources Committee recommending an amendment to the Sewer Use Standards to incorporate new technical base limits, a relaxed pH limit, and new language for "gray water." Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32794-121895. (7-0) File #27-468 A report of the Water Resources Committee recommending acquisition of certain property in connection with implementation of the Employee Parking Project. Council Member Elizabeth T. Bowles, Chairperson. Adopted Budget Ordinance No. 32795-121895 and Ordinance No. 32796-121895. (7-0) File #2-20-184-468 A report of the Water Resources Committee recommending acquisition of certain property fights needed in connection with the Roanoke River and Tinker Creek Interceptor Sewer System projects; and appropriation of funds in connection therewith. Council Member Elizabeth T. Bowles, Chairperson. Adopted Budget Ordinance No. 32797-121895 and Ordinance No. 32798-121895. (7-0) File 02-27-30-237-468 A report of the Water Resources Committee recommending acquisition of certain property fights needed in connection with the Infiltration/Inflow Reduction Program; and appropriation of funds in connection therewith. Council Member Elizabeth T. Bowles, Chairperson. Adopted Budget Ordinance No. 32799-121895 and Ordinance No. 32800-121895. (7-0) File #2-27-30-468-514 7 A report of the Water Resources Committee recommending execution of an agreement with James L. Mayhew to establish the boundary line between properties owned by Mr. Mayhew and the City of Roanoke in the Carvins Cove Watershed area. Council Member Elizabeth T. Bowles, Chairperson. Adopted Ordinance No. 32801 on first reading. (7-0) File #166-169-468 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32775, on second reading, rezoning a tract of land located on Plantation Road, N. E., identified as Official Tax Nos. 3300104, 3300108 - 3300111, from C-l, Office District, to RM-2, Residential Multi-family Dislrict. Adopted Ordinance No. 32775-121895. (7-0) File #51 Ordinance No. 32776, on second reading, rezoning a tract of land located at 4541 Shenandoah Avenue, N. W., identified as Official Tax No. 6040315, from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to certain conditions proffered by the petitioner. Adopted Ordinance No. 32776-121895. (7-0) File #51 Ordinance No. 32777, on second reading, rezoning six tracts of land lying between 1-581 and Franklin Road, S. W., immediately west of the Roberts Road neighborhood, identified as Official Tax Nos. 1290105, 1290107, a portion of 1290108, 1290131, 5500111 and 5500112, from RM-2, Residential Multi-family District, C-2, General Commercial District, and RS-3, Residential Single-Family District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Adopted Ordinance No. 32777-121895. (7-0) File #51 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on various authorities, boards, commissions and committees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. Appointed Phillip F. Sparks as a member of the Economic Development Commission to fill the unexpired term of Brian J. Wishneff, ending June 30, 1998. File #15-110-450 Appointed Phillip F. Sparks as a member of the Roanoke Valley Convention and Visitors Bureau Board of Directors. File #110-293 Reappointed Onzlee Ware as a member of the Blue Ridge Community Services Board of Directors for a term ending December 31, 1998. File #15-110-314-335 Reappointed Bittle W. Portertield, III, as a member of the Roanoke Valley Resource Authority Board for a term ending December 31, 1999. File #15-110-253 Reappointed Robert R. Copty as a member of the Board of Zoning Appeals for a term ending December 31, 1998. File #15-51-110 9 City Clerk's Office City of Roanoke, Virginia December 26, 1995 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 Budget Ordinance No. 32783-121895 Resolution No. 32784-121895 Resolution No. 32785-121895 Resolution No. 32787-121895 Budget Ordinance No. 32788-121895 Resolution No. 32789-121895 Ordinance No. 32790-121895 Ordinance No. 32791-121895 Resolution No. 32792-121895 Resolution No. 32793-121895 Ordinance No. 32794-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. W. Robert Herbert December 26, 1995 Page 2 If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia December 26, 1995 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32783-121895 Resolution No. 32784-121895 Resolution No. 32785-121895 Resolution No. 32787-121895 Budget Ordinance No. 32788-121895 Resolution No. 32789-121895 Ordinance No. 32790-121895 Ordinance No. 32791-121895 Resolution No. 32792-121895 Resolution No. 32793-121895 Ordinance No. 32794-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. James D. Grisso December 26, 1995 Page 2 If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Ofllce City of Roanoke, Virginia December 26, 1995 Wilbum C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. Ordinance No. Ordinance No. Resolution No. Resolution No. Resolution No. Resolution No. 32775-121895 32776-121895 32777-121895 32781-121895 32784-121895 32785-121895 32787-121895 Resolution No. 32789-121895 Ordinance No. 32790-121895 Ordinance No. 32791-121895 Resolution No. 32792-121895 Resolution No. 32793-121895 Ordinance No. 32794-121895 Ordinance No. 32796-121895 Ordinance No. 32798-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virgini~ December 26, 1995 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32783-121895 Resolution No. 32784-121895 Resolution No. 32785-121895 Resolution No. 32787-121895 Budget Ordinance No. 32788-121895 Resolution No. 32789-121895 Ordinance No. 32790-121895 Ordinance No. 32791-121895 Resolution No. 32792-121895 Resolution No. 32793-121895 Ordinance No. 32794-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995, Diane S. Akers December 26, 1995 Page 2 If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Glenn D. Radcliffe, Director Human Resources Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32785-121895 Budget Ordinance No. 32788-121895 Resolution No. 32789-121895 Ordinance No. 32790-121895 Resolution No. 32793-121895 The a0overeferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32785-121895 Resolution No. 32787-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 Resolution No. 32785-121895 Resolution No. 32793-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. City Clark's Office City of Roanoka, Virginia December 26, 1995 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 Resolution No. 32784-121895 Resolution No. 32785-121895 Resolution No. 32787-121895 Resolution No. 32793-121895 Ordinance No. 32794-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The aDovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Patsy A. Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Git~ Glerk"s Ofiloe Gity of Roanoke, Virginia December 26, 1995 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge The Honorable Joseph P. Bounds, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear ,Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds: I am attaching copy of the following measures that pertain to the Juvenile and Domestic Relations District Court: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 The Honorable Roy B. Willett, Chief Judge The Honorable G. O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane McQ. Strickland, Judge The Honorable Richard C. Pattisall, Judge The Honorable Robert P. Doherty, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall and Judge Doherty: I am attaching copy of the following measures that pertain to the Circuit Court: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia December 26, 1995 The Honorable Julian H. Raney, Jr., Chief Judge The Honorable George W. Harris, Jr., Judge The Honorable John L. Apostolou, Judge The Honorable Vincent A; Lilley, Judge The Honorable William D. Broadhurst, Judge General District Court Roanoke, Virginia Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst: I am attaching copy of the following measures that pertain to the General District Court: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincemly, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Ronald S. Albright, Clerk General District Court Roar~oke, Virginia Dear Mr. Albright: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Michael Meise Acting Law Librarian Roanoke, Virginia Dear Mr. Meise: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32790-121895 Ordinance No. 32794-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to the school system: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 Resolution No. 32793-121895 Budget Ordinance No. 32795-t 21895 Ordinance No. 32796-121895 Budget Ordinance No. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Evelyn D. Dorsey Zoning Administrator Roanoke, Virginia Dear Ms. Dorsey: I am attaching copy of the following measures that pertain to the school system: Ordinance No. 32775-121895 Ordinance No. 32775-121895 Ordinance No. 32777-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoko, Virginia December 26, 1995 Steven J. Talevi Assistant City Attorney Roanoke, Virginia Dear Mr. Talevi: I am attaching copy of the following measures that pertain to the City Attorney's Office: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32775-121895 Ordinance No. 32776-121895 Ordinance No. 32777-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Kathy Brickey, Appraiser Aide, Real Estate Valuation City Clerk's Office City of Roanoke, Virginia December 26, 1995 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32775-121895 O~inanceNo. 32776-121.895 O~inanceNo. 32777-121895 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Gity Glerk's Office City of Roanoke, Virginia December 26, 1995 D. Darwin Roupe, Manager Supply Management Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Resolution No. 32787-121895 Budget Ordinance No. 32795-121895 Ordinance No. 32796-121895 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 James A. McClung, Manager Fleet and Solid Waste Management Roanoke, Virginia Dear Mr. McClung: I am attaching copy of the following measure that pertains to your department: Resolution No. 32787-121895 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP: sm Enc. City Clerk's Office City of Roanoka, VirGinia December 26, 1995 James Grigsby Chief of Fire and Emergency Medical Services Roanoke, Virginia Dear Mr. Grigsby: I am attaching copy of the following measure that pertains to your department: Resolution No. 32787-121895 The ebovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Staven L. Walker, Manager Water Pollution Control Plant Roanoke, Virginia Dear Mr. Walker: I am .attaching copy of the following measure that pertains to your department: Ordinance No. 32794-121895 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Jesse H. Perdue, Jr., Manager Utility Line Services Roanoke, Virginia Dear Mr. Perdue: I am attaching copy of the following measure that pertains to your department: Resolution No. 32794-121895 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia December 26, 1995 Robe~'t H. Bird Municipal Auditor Roanoke, Virginia Dear Mr. Bird: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32791-121895 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City o~ Roanoke, Virginia December 26, 1995 Doris B. Peters Retirement Administrator Roanoke, Virginia Dear Ms. Peters: I am attaching copy of the following measure that pertains to the Finance Department: Resolution No. 32792-121895 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. City ,Clerk's Office City of Roanoke, Virginia December 26, 1995 Ellen S. Evans Construction Cost Technician Roanoke, Virginia Dear Ms. Evans: I am ettaching copy of the following measures that pertain to the Engineering Department: Resol~ion No. 32793-121895 Budget O~inanceNo. 32797-121895 Ordinance No. 32798-121895 Budget Ordinance No. 32799-121895 Ordinance No. 32800-121895 The aboverefemncad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32781-121895. A RESOLUTION recognizing and commending the Honorable John S. Edwards, Vice-Mayor of the City of Roanoke. WHEREAS, the Honorable John S. Edwards, Vice-Mayor of the City of Roanoke, was on November 7, 1995, elected to the Senate of Virginia and will be terminating his service on City Council in the near future; WHEREAS, Vice-Mayor Edwards has served on City Council since November 1, 1993, being initially unanimously appointed to City Council to fill a vacancy created by a resignation; WHEREAS, on May 3, 1994, Vice-Mayor Edwards was elected to a full four year term on City Council, and, at this election, he received the highest number of votes cast for any candidate and was thereby elected Vice-Mayor; WHEREAS, Vice-Mayor Edwards has given unselfishly of his time and abilities, serving as Co-Chair of Council's Legislative Committee, Vice-President of the Greater Roanoke Transit Company Board of Directors, and as a member of Council's Audit Committee and the Economic Development Commission and the Fifth Planning District Commission; WHEREAS, Vice-Mayor Edwards has been very active in civic affairs in the Roanoke Valley and some of the offices he holds or has held include Chairman of the Board of Trustees of Virginia Lutheran Homes, Inc., Board of Directors of the Roanoke branch of the National Conference of Christians and Jews, Board of Directors of the Virginia Museum of Transportation, former member of the Board of Directors of the Roanoke Valley Convention and Visitors Bureau, former member of the Executive Committee of the Board of Trustees of the United Way of Roanoke Valley, and former member of the Board of Directors of Mill Mountain Zoo, Inc.; and WHEREAS, in his public service, Vice-Mayor Edwards has demonstrated a keen interest in education, human services and economic development issues and has always displayed personal characteristics of honesty, integrity, persuasiveness, fairness and friendliness; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and commending the very meritorious services rendered to the City of Roanoke Mayor. and its people by the Honorable John S. Edwards, Vice ATTEST: City Clerk. Roanoke, Virginia December 18, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia RE: Review of Risk Management Information System Purchase Dear Mayor Bowers and Members of Council: City Council approved the purchase of a Risk Management Information System on December 14, 1994. When approved, Council asked that a report on the use of the system detailing its first six months use be presented in June, 1995. Meetings began with the software vendor in January 1995, to begin configuration, however installation of software and training of personnel did not occur until the last week of August, 1995. Therefore, a report of the use of the system after the first six months of use will be delivered to City Council in March of 1996. Respectfully submitted, W. Robert Herbert City Manager WRH:w DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (703) 981-2444 December 18, 1995 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Re: Urban Partnership of Virginia Dear Members of Council: I am pleased to report to you the successful culmination of two years of hard work on behalf of the Urban Partnership of Virginia, of which the City of Roanoke has been a very active participant. You will find enclosed the brochure outlining the recommendations and legislative proposals of the Urban Partnership to be presented at the General Assembly Session coming up in January, 1996. These proposals have been approved by the Urban Partnership Board of Directors and by the General Business Session of the Virginia Municipal League. The proposals did not receive approval by the Virginia Association of Counties, but further discussion with Virginia Counties is ongoing regarding these issues. I also understand that a conversation was held recently with Delegate Dick Cranwell, and he expressed a positive reaction and made some significant suggestions regarding the issue of city, county and regional governments in Virginia. As you know, the tourism initiative and this Urban Partnership initiative have been the major two themes of my term as Mayor. I am very pleased that we have, thus far, been successful with both efforts. Thank you for your support and your suggestions regarding both issues. I would respectfully request that this correspondence and the enclosed brochure be made a part of the agenda for the regular Council meeting on December 18, 1995, and thereafter be received and filed without objection. The Honorable Vice-Mayor and Members of Roanoke City Council December 18, 1995 Page 2 Best personal regards your family. DAB:jas:js Enclosure for the holiday season to each of you and Sincerely, David A. Bowers Mayor MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN DepuVy City Clerk December 21, 1995 File #60-270-467-472 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32783-121895 amending and reordaining certain sections of the 1995-96 School and General Fund Appropriations, providing for appropriation of $268,077.00 from the 1995-96 Capital Maintenance and Equipment Replacement Fund for purchase of various equipment, to upgrade electrical service to Lincoln Terrace Elementary School, and for alteration of school facilities; appropriation and transfer of funds to the Special Education Tuition account for the Regional Special Education Program; and appropriation of $15,500.00 for the Project Success Program. Ordinance No. 32783-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of December, 1995. No. 32783-121895. 1995-96 an emergency. WHEREAS, Government of exist. AN ORDINANCE to amend and reordain certain sections of the School and General Fund Appropriations, and providing for for the usual daily operation of the Municipal the City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 School and General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: SchoolFund A o ' t' s Education Project Success Program (1) ....................... Instruction (2-3) Other Uses of Funds (11) .......................... Revenue Education Project Success Program (12)... Non-Operating (14) ............. Capital Maintenance and Equipment Replacement Program - School Unappropriated (15) ............ $102,290,710 20,500 58,109,438 2,588,718 2,533,092 $ 99,119,681 20,500 35,978,211 37,707,465 $ 0 A ro r'at'ons Nondepartmental Transfers to Other F~nds (16) ..................... Capital Maintenance and Equipment Replacement Program - School Unappropriated (17) ............. 1) Tuition (030-060-6931-6100-0312) $ 15,500 2) Elementary Regional Tuition (030-060-6001-6029-0701) 125,000 3) Secondary Regional Tuition (030-060-6001-6129-0701) 125,000 4) Elementary Playground Equipment (030-060-6006-6000-0821) 13,502 5) Instructional and Adminis- trative Technology (030-060-6006-6302-0826) 6) Transpor- tation Scheduling Equipment (030-060-6006-6676-0821) 7) Facility Maintenance Equipment (030-060-6006-6681-0821) 8) Improvements to Patrick Henry High School (030-060-6006-6681-0851) 9) Lincoln Terrace Electric Service Upgrade (030-060-6006-6681-0851) 10) Elementary Magnet School Alterations (030-060-6006-6681-0851) 11) Interest (030-060-6007-6998-0902) 12) Contributions(030-060-6931-1103) 13) Special Education State Revenue (030-060-6000-0633) '211,429 2,360 11,910 3,732 23,144 2,000 (125,000) 15,500 125,000 $ 51,889,422 50,810,571 $ 632,574 14) Transfer from General Fund (030-060-6000-1037) 15) CMERP - School (030-3324) 16) Transfer to School Fund (001-004-9310-9530) 17) CMERP - School (001-3324) 268,076 1) 268,076 268,076 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. December 18, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with 100% contributions. In addition, the School Board will appropriate $250,000 to the Regional Special Education Program. One half of the funds will be provided by the state and the remaining $125,000 will be transferred from the Debt Service Interest account (030-060-6007-6998-0902). This report also appropriates $268,077 from the School portion of the Capital Maintenance and Equipment Replace Program. The CMERP funds will be used for the purchase of elementary playground equipment, the purchase of instructional and administrative computers, the purchase of transportation scheduling equipment, the purchase of facility maintenance equipment, the upgrade of electrical service to Lincoln Terrace School, and the alteration of school facilities. This is the fifth appropriation of the School Boards FY95 CMERP funding of $2,394,036. This will leave an unappropriated balance of $632,574. We recommend that you concur with this request of the School Board. JDG/pac l?D~rector of F~nance "1"C. Nelson Harris, Chairman Marilyn L. Curtis, Vice Chairman Charles W,. Day Mamha W. Ellison Melinda J. Payne Dr. Finn D. Pin(us P. 0i/64 John H. Saunders Dr. E, Wayne Harris, Superfntendent June $. Nolley, Clerk of the Board .-Roanoke ,. City School Board P. O .Box 13145. Roanoke, V'~Jinia 24031 · 540-981-2381 ,,. Fax: 540.-981-2951 December 13, 1995 The Honorable David A. Bowers. Flayor and Hembem of Roanoke City Council Roanoke, VA 24011 Dear hlembers of Council: As the result of official School Board action at its December. 12 meetin~ the Board respectfully requests City Council to appropriate $268.077.00 from the 1995.96 Capil~l Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of elementary play, round equipment, instructional and adminictraflve computers, transportation scheduling equipment, and facility maintenance equipment; to up.de electrical service to Lincoln Terrace Elementary School; and for the alteration of school facilities. The Board further requests the appropriation and transfer of funds to the Special Education Tuition account for the Regional Special Education Program. The funds will be used to meet state mandated placements within the Regional Program. One half of the funds mandated will be provided by an increase of $125,000.00 in state Special Education revenues. The remaining funding for the increase in the proe~am will be provided from local funds, An appropriation of $15,500.00 for the Project Success Program is requested to utilize contribudona to establish a joint venture between Roanoke City Schools, area colleges, and area businesses. The program is desisned to encourase college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. The additional appropriation request represents contributions received from the private sector to support the initiatiw_ The Board appreciates the approval of this request. Sincerely, Clerk of the Board re cc: Rev. C. Nelson Harris Dr. F. Wayne Harris Mr. Richard L Kelley Mr. William I Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. VVIIburn C. Dibllng I~lr. James D. G~so /'PIr~. Ilo Farris (with accountin8 details) Excellence In Educotton' ROANOKE CITY SCHOOLBOARD Roanoke,~inin APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request IV 030-060-6006,,6000-082t 030-060-6006-6302.0826 030-060-6006-6676,-0821 030-060-6006-668%0821 030-060-6006-6681-0851 030-060-6006-6681-0851 030-060-6006-6681-0851 Appropdation Unit ZD1 Elementapj Playground Equipment Instructional & Administrative Technology Transportation Scheduling Equipment Facility Maintenance Equipment Improvements to Patrick Henry High SChoOl Lincoln Terrace Electric Service Upgrade Elementary Magnet School Alterations $ 13,502.00 5,0% 211,429.00 78.9% 2,360,00 0.9% 11,910.00 4.4% 3,732.00 1.4% 23,144.00 8.6% 2,000.00 0,8°/, $ 268,077.00 100.0% The above appropriation represents the fourth request 'fur proceeds from the 1995-9~ Capital Maintenance. and Equipment Replacement Fund. The proceeds will be used for the purchase of eJementary playground equipment, the pumbase of instructional and administmlNe computers, the purchase of transportation scheduling equipment, the purchase of facility maintenance equipment, the upgrade of ciectdcel service to Lincoln Terrace S~ool. and the alteration of school facilities. The amount of the Capital Maintenance and Equipr~ent Re~acement Fund for 1995-96 is $2,394,036. The unappropriated balance of the fund attar the above appropriation is $612,574. December 12, 1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST And Requent for Transfer of Fund~ Special Education TultlO#. Regional Program 030-060-6001-6029-0701 030~060~6001-6129-0701 Appropriation Unit ZAU 030-060-6007-6998-0902 Appropriation Unit ZA6 I~lementary Regional Tuition Secondary Regional Tuition Debt Service Interest $ 125,000.00 50.0% 125.000.00 50.0% $ 250,000.00 100,0% $ __.(125,000.00) 030-060-6000-0633 Special Education State Revenue $ 125,000.00 The appropriation and transfer of funds to the Special Education Tuition account for the Regional Special Education Program will provide funds necessary to meet state mandated placements within the Regional Program. One half of the funds mandated will be provided by an increase of $125,000 in state Special Education revenues. The remaining funding fo[ the increase in the program is to come from local funds_ Debt service funds are available to be transferred as the result of later issuance of debt than originally anticipated. Oecember12,1995 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUES]' Projeot Success Program 693t 030-060-6931-5100-0312 Appropriation Unit xgo Turin $ 15.500,00 100,0 % 030-060-69~1-1105 Contribution $ t5,600.00 100.0 % The Project Success I~rogram will utilize contributions to establish a joint venture between Roanoke City Schools, area colleges and area businesses, The program is designed to en(3ouraga college preparation Of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. Students will participate in summer sessions of academic enrichment and will continue to I~artlcipate in expanded activities until they graduate from the school system. This additional appropriation request represents contributions receive~l from the private sector to suppo~ the initiative. Contributom include First Union Bank, Crestar Bani(, Central Fidelity Bank, Cox CommuniCations. and Delta Sigma Tbeta Sorority_ This is a continuing Ixogram. December 12, 1995 TOTAL P.04 DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 December 15, 1995 Mr. W. Robert Herbert City Manager City of Roanoke Room 364, Municipal Building 215 Church Avenue S.W. Roanoke, VA 24011 Council Members: Elizabeth T. Bowles John S. Edwards DeNis O. "Mac" McCadden John H. Parrott William White, Sr. Linda F. Wyatt RE: Field House/Victory Stadium Study Dear Bob: After being briefed on the status of the Field House/Victory Stadium Study, I would like to share some of my thoughts concerning the direction in which I believe this study should go. VICTORY STADIUM First, Victory Stadium should not be torn down; nor should its present seating capacity be reduced. Instead, improvements should be made to include modern restroom facilities, locker rooms, and other improvements to bring the structure up to standards. The internal field should be flattened and widened by taking up most of the macadam track in order to accommodate the field to professional soccer and football. The stadium should be able to accommodate college football games such as VMI v. Marshall University, and other similar size athletic events, as well as concerts. I do not believe tearing down the structure of Victory Stadium and building a new stadium is justifiable financially. The structure is sound, I understand. Moreover, I do not believe the citizens would support tearing down Victory Stadium because it is a City asset with a rich tradition which should be preserved. Secondly, the limited parking currently available at Victory Stadium is a major impediment to attracting athletic events and concerts. There is only one viable solution to this problem, i.e., acquiring the property north of Reserve Avenue and turning it into a parking lot. The City should begin looking at ways to acquire this property and determine the probable cost of doing so as part of the overall study of Victory Stadium. The use of Victory Stadium will continue to be severely limited absent significant Mr. W. Robert Herbert December 15, 1995 Page 2 expansion of available close-in parking. Shuttle busing from the Civic Center and other remote parking areas is not a viable substitute for close-in parking. Because South Roanoke Park has been dedicated to soccer fields, that space is not now available for parking. Thirdly, an eight-lane Olympic style track should be built outside of Victory Stadium. This is because of the cost and accompanying loss of substantial seating involved in attempting to modify Victory Stadium to accommodate an eight-lane track. Ideally, an eight-lane track should be built between the Roanoke River and Reserve Avenue, with a smaller 2,500 seat stadium. This would compliment Victory Stadium, Mahr Field and the soccer fields at South Roanoke Park and provide for a central athletic complex. If there is not room to accommodate a track along the river, I suggest upgrading the track at either Patrick Henry High School or William Fleming High School with a 2,500 seat stadium to accommodate large regional and perhaps state track and field meets. Such a stadium could also accommodate high school football games when Victory Stadium is not available. FIELD HOUSE I believe construction of a multi-sport indoor athletic field house should be a top priority of the City. As you know, there is currently no similar facility in the Valley and such a facility would fill an important void, help to lock in the Commonwealth Games and the Express hockey team, and attract more sporting events to the Valley. If an ice rink is attached to the field house, not only would youth hockey be served, but the professional Express hockey team would have a place to practice, an essential ingredient of retaining this popular team in the Valley. In addition, a number of smaller amateur sports - such as gymnastics and volleyball - could utilize such a facility along with track and field and other indoor sports. The location of a field house is very important. It must be readily accessible to those traveling from outside Roanoke. For this reason, I recommend the field house be located near Interstate 581. The Celebration Station location at the intersection of 1-581 and Hershberger Road has this advantage, as does william Fleming High School. The property north of Reserve Avenue near Victory Stadium also has the advantage of being near the interstate and concentrating the City's athletic facilities at a single location. Another possible location would be somewhere in the 1-581/Orange Avenue interchange near the Civic Center. Mr. W. Robert Herbert December 15, 1995 Page 3 The consultants suggestion that ice hockey and swimming facilities be added to the field house complex is a good one because it continues the concept of synergy, i.e., one sporting activity supporting another. I am concerned, however, that the more grandiose the concept, the more expensive and less "doable" the project becomes. Of course, it may be possible to phase in the construction, with the field house being built first, then ice hockey, then aquatic activities. The consultants suggest also building a central recreational facility in addition to a field house, ice hockey rink and aquatics building. Rather than a central large recreational facility, I believe that a number of recreational facilities should be built in the various neighborhoods. Existing neighborhood recreational facilities can be improved and new neighborhood recreational facilities built. Expansion and enhancement of the existing facilities at Preston Park, Thrasher Park, Eureka Park, Jackson Park, and others would better serve the neighborhoods, rather than building a single large centralized recreational facility. Roanoke, like most cities, is a group of smaller neighborhoods. The success of the Neighborhood Partnership is in part because each neighborhood retains its separate identity. I believe neighborhood "recreational facilities" located in neighborhood parks having close access to the citizens would better serve the neighborhoods, than a large centralized recreational facility. I also believe the development of recreational facilities should not be confused with a multi-sport indoor athletic field house which must be centralized due to its size. In considering a location of an indoor field house and an outdoor track, proximity to the existing high schools should be given great weight. The high school track and field teams, for example, would be the principal users of these facilities. At the same time, I believe the City's Parks and Recreation Department should have ownership over these facilities, rather than the school system, because they would be used for nonschool related activities and by the community at large. Howard Light has suggested, and I agree, that if the field house is located at William Fleming, the upgraded track should be located at Patrick Henry High School. This way, both schools would receive a tangible benefit from this project. If the Field House/Victory Stadium project is phased in, I strongly believe the Field House should come first. This is because the Valley does not now have anything similar to an indoor Mr. W. Robert Herbert December 15, 1995 Page 4 athletic field house, while we do have Victory Stadium. Also, the Express Hockey team needs an indoor facility to practice in; otherwise, we may lose this popular team. I believe that development of a multi-sport indoor athletic field house, with a hockey rink, would have major benefits to the entire Roanoke Valley and indeed the region. With the rapid increase of participatory sports by citizens of all ages, the increasing popularity of hockey, the pressing need for an indoor track for our middle school and high school students, I believe such a facility would be well-used and be an important resource for the Valley. By attracting regional and state-wide events, additional visitors would be attracted to the Valley thereby providing an important economic benefit. I believe it is time to move forward on this important project. Sincerely, · Edwards Vice-Mayor JSE/smo cc: Mr. William F. Clark Mayor David A. Bowers Members of City Council Field House Steering Committee, Victor Cardwell Don Cass Bill Clark John Coates Linda Cunningham Ted Edlich Martin Jeffrey Dr. Elizabeth Lee Howard Light Carolyn Mitchell Paul Moyer Pierre Paiemen~ Finn Pincus Donna Speas Alyce Szathmary Jay Turner Harry Whiteside Discussion Tables ROANOKE RECREATION FACILITIES STUDY HAMMER, SILER, GEORGE ASSOCIATES July 13, 1995 Table 2 FORECAST SCHEDUI F OF EVENTS VICTORY STADIUM, TREND SCENARIO TYPICAL YEAR OF OPERATION ROANOKE RECREATION FACILITIES STUDY Number of Average Total Event Events Attendance Attendance High School Football 16 1,500 24,000 JV and 9th Grade Football 8 200 1,600 Sand Lot Football 7 200 1,400 Soccer 1 300 300 Concerts/Festivals 5 7,600 38,000 Commonwealth Games 1 8,000 8,000 Public Service I 1,500 1,500 Total 39 74,800 Soume: Interviews; Hammer, Siler, George Associates. 'i' ~ooo $88§8°°oo ~o Table 4 FORECAST SCHEDULE OF EVENTS VICTORY STADIUM, OPTIMISTIC SCENARIO TYPICAL YEAR OF OPERATION ROANOKE RECREATION FACILITIES STUDY Event Number of Average Total Events Attendance Attendance College Football (VMI) I 15,000 15,000 High School Football 14 1,500 21,000 Roanoke Rush Football 6 5,000 30,000 River Dogs Soccer 10 2,000 20,000 Concerts 2 10,000 20,000 Festivals 2 7,500 15,000 Track & Field 6 500 3,000 Rugby (Exhibition Match) 1 5,000 5,000 TOTAL 4-2 129,000 Source: Interviews; Hammer, Siler, George Associates. Table 6 SPACE PROGRAM CHOICES FIELD HOUSE/RECREATION CENTER ROANOKE RECREATION FACILITIES STUDY Field House Recreation Center 200 Meter Track Locker/Dressing Rooms Bathrooms Concession Stand(s) Spectator Seating Parking Aquatic Complex (Pools, Diving) Ice Rink (Practice) Ice Rink (Competition, Seating) Gymnasium Aerobics Area Fitness Training Weight Training Crafts/Arts/Meetings Source: Hammer, Siler, George Associates. Table 7 FEASIBILITY CONSIDERATIONS FIELD HOUSE/RECREATION CENTER ROANOKE RECREATION FACILITIES STUDY Field House Recreation Center Factors Constituency- Number of Users Small Large Spectator Events 6-10 12 - 20/1 Annual Attendance/Patronage 8,000-15,000 200,000- 300,000 $980,000-$1,100,000 $610,000-$1,600,000 $70,000-$90,000 $500,000-$1,700,000 75,000-90,000 Annual Operating Cost/2 Annual Operating Revenue/3 Building Size (Sq. Ft.) 35,000-85,000 Building Capital Cost/4 $7.0-$9.0 million $4.0-$11.0 million Site Size (Acres) 15 - 25 3 - 10 /1 Swimming, arts/crafts. /2 Excluding debt service. /3 Excluding ice. /4 Excluding ice; land. Soume: Interviews; Heery International, Inc.; Hammer, Slier, George Associates. m Oz LUO 0 o · - _ . ~o_ ch_ 0 0 -r- n 0 o~ o 0 o 0 CD o CD ~ o 0 O0 0 x ~ x 0 LL '~ LL LL o~ o 0 0 o o c~z 0 dO dO dO oD o~ o~ 0 o 0 0 ../- ~Z ~0 Oz I.uo 0 oo O0 d 0 0 o~ r-. ~. p.__. $ E E E o Table 14 FIELD HOUSE/RECREATION CENTER OPERATING EXPENSE RANGE ROANOKE RECREATION FACILITIES STUDY Reported Annual Operating Name of Size in Operating Expense Per Facility Square Feet Expense Square Foot Recre~ti6n Centers Providence 45,000 $1,001,100 $22.25 Wakefield 70,000 $1,600,000 $22.86 Spring Hill 45,000 $991,000 $22.02 Robert E. Lee 70,000 $1,471,900 . $21.03 South Run 45,000 $1,040,000 $23.11 Chinn Center 60,000 $1,400,000 $23.33 Williamsburg 33,000 $610,000 $18.48 Princess Anne (Virginia Beach) 85,000 $1,400,000 $16.47 Kempsvi]le (Virginia Beach) 85,000 $1,119,000 $13.16 George Mason 105,000 $1,500,000 Source: Interviews; Hammer, Siler, George Associates. $14.28 Table 15 INTERVIEWS - HAMMER, SILER, GEORGE ASSOCIATES ROANOKE RECREATION FACILITIES STUDY Name Organization Dick Kelly Ruth Wilkinson Randy Lower John Marlles Ed Culp Labon Johnson Dave Osborne Richard Pitts Finn Pincus Shirley Stewart Jim Tyree Howard Light Susan Walston Torrance Lennon Bob Chapman Pete Haislip Dick Pitman Dana Stansberry Cai Johnson Danny Beamer Johnny McClean Robert Manetta Pierre Paiement Martha Mackey Chris Powell comparable Facilities Sara Hensley Bill Hellwig Tawny Hammond Larry Malloy Kenny Turner Cindy Curtis Bob Leedom Nick Duray Ned Cheely Alice Striffler Lou Ann Lanham Greg Schulze Roanoke City School System Roanoke City Parks & Recreation Roanoke Cosmopolitan Club Roanoke Planning Department Roanoke City Parks & Recreation Roanoke C~ Parks & Recreation Roanoke City School System Northside High Schoot - Roanoke Roanoke College Roanoke City School System Roanoke City School System Roanoke City School System Parks & Recreation Dept. - Virginia Beach Lynchburg Municipal Stadium Roanoke Civic Center Roanoke County Parks & Recreation Valley Youth Hockey Swanson Concessions Roanoke YMCA Roanoke Valley Youth Soccer Roanoke Rugby Football Club Roanoke River Dogs (pro soccer) Roanoke Express {pre hockey) Roanoke CVB Roanoke Civic Center Parks & Recreation Dept. - Virginia Beach Wakefield Recreation Center - Fairfax County Wakefield Recreation Center - Fairfax County Darling Stadium - Hampton Foreman Field - Old Dominion University - Norfolk Chinn Aquatic & Fitness Center - Prince William County Princess Anne Recreation Center - Virginia Beach Fairfax County Park Authority James City/County Parks & Recreation Dept. Kempsville Recreation Center - Virginia Beach Laidley Field - Charleston, WV Lehigh University - Bethlehem, PA Table 15 (continued) INTERVIEWS - HAMMER, SILER, GEORGE ASSOCIATES ROANOKE RECREATION FACILITIES STUDY Tim Cordle Danny Taylor Russ Whitenack Paul Moyer Peter Lampman Barry Left Bobby Melat~i Keith Fowler VMI Football - Lexington American Shows VPI - Blacksburg AAU Sports Virginia Amateur Sports, Inc, Beaver Productions (New Orleans) Cellar Door Productions (VA Bch) Promoter MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File ~9-60 Catherine S. Pendleton, Secretary Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012-1148 Dear Ms. Pendleton: I am enclosing copy of Resolution No. 32784-121895 concurring in a request of the Roanoke Regional Airport Commission to change the date that the Commission is required to submit its annual budget for approval by the participating political subdivisions, and authorizing the proper officials to take appropriate actions to implement such change. Resolution No. 32784-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Bob Johnson, Chairperson, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Commission, 5202 Aviation Drive, N W., Roanoke, Virginia 24012-1148 Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32784-121895. A RESOLUTION concurring in a request of the Roanoke Regional Airport Commission to change the date that the Commission is required to submit its annual budget for approval by the participating political subdivisions, and authorizing the proper officials to take appropriate actions to implement such change. WHEREAS, pursuant to (i) Section 24.B of the Roanoke Regional Airport Commission Act, Chapter 140, 1986 Acts of Assembly ("Act"); (ii) Section 17 of the January 28, 1987, contract between the City of Roanoke, the County of Roanoke and the Roanoke Regional Airport Commission ("Contract"); and (iii) Section 611.(b) of the Master Indenture of Trust between the Roanoke Regional Airport Commission and Signet Trust Company Securing Airport Revenue Bonds, dated October 1, 1988 ("Master Indenture"); the Roanoke Regional Airport Commission ("Commission") is required annually, prior to February 15, to prepare and submit to the participating political subdivisions (currently, the City of Roanoke and the County of Roanoke) (l) its proposed operating budget showing its estimated revenues and expenses on an accrual basis for the forthcoming fiscal year, and if such estimated expenses exceed such estimated revenues, the portion of the deficit proposed to be borne by each participating political subdivision; and, (ii) a proposed capital budget showing its estimated expenditures for such fiscal year for assets costing more than $100,000.00 and the source of funds for such expenditures, including any amount requested from the participating political subdivisions; WHEREAS, the Commission has requested that the City of Roanoke and the County of Roanoke as the political subdivisions participating in the formation of the Commission, concur in amending the Act, Contract, and Master Indenture to provide for annual submittal of the Commission's proposed operating and capital budgets prior to March 16 instead of February 15 of each year; and WHEREAS, implementing such amendments to provide for submittal of the Commission's annual operating and capital budgets prior to March 16 instead of February 15 each year will in no way prejudice or harm the participating political subdivisions and will in fact benefit all parties by enabling the Commission to provide more current, useful, and accurate financial and budget information, and to better forecast revenue and expense trends and outlooks; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council hereby concurs in the amendment of the Act, Contract, and Master Indenture to provide for submittal of the Commission's annual operating and capital budgets prior to March 16 instead of February 15 each year, and, subject to and upon approval of the Trustee under the Master Indenture and finalization of any other required approvals or authorizations, the City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, in form approved by the City Attorney, any and all documentation necessary to implement such change and provide for the appropriate amendment of the Act, Contract and Master Indenture as described herein. 2. The Clerk is directed to forward an attested copy of this Resolution to the Secretary of the Roanoke Regional Airport Commission. ATTEST: City Clerk. · / , December 18, 1995 Report #95-51 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request of Roanoke Regional Airport Commission to Change Submittal Date of its Annual Budget Dear Mayor Bowers and Members of Council The Roanoke Regional Airport Commission has requested a change to the date that it submits its annual operating and capital budgets to the participating political subdivisions from February 15 to March 16. This change will enable the commission to use six months of actual financial data to prepare the budget for the next fiscal year and would still allow sufficient time for adjustments to the City budget, should this need ever arise. The Roanoke Regional Airport Commission would like to have a bill authorizing the change introduced on the first day of the legislative session in January; therefore, they are requesting the approval of the participating political subdivisions at the earliest possible date. I concur in this request and recommend that City Council adopt the attached resolution. Respectfully Submitted, W. Robert Herbert City Manager CC~ City Attorney City Clerk Director of Finance Director of Utilities and Operations Executive Director, Roanoke Regional Airport Budget Administrator MARY E PAI~K~R~ CMC~AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #58-184-405-429 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, December 18, 1995, Council Member Wyatt requested that you study the feasibility of developing a sick leave bank to supplement the City's sick leave policy. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA The 18th day of December, t995. No. 32785-121195. A RESOLUTION authorizing the execution of a contract and related documents with Cigna Group Insurance Company to provide long term disability insurance for employees of the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Mnmtger or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City to execute and attest, respectively, a contract and any other necessary and appropriate documents with Cigna Group Insurance Company, for long term disability insurance for employees of the City for a term of two years beginning February 1, 1996 and ending January 30, 1998. The contract shall contain such terms as are consistent with the terms negotiated by and between the City and Cigna Group Insurance Company described in the City Manager's repor~ to Council dated December 18, 1995. 2. Such contract and any other necessary and appropriate documents shall be in form approved by the City Attorney. ATTEST: City Clerk. Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: SELECTION OF A LONG TERM DISABILITY INSURANCE PROVIDER December 18, 1995 95-46 II. BACKGROUND IN CHRONOLOGICAL ORDER IS AS FOLLOWS: Currently the City of Roanoke provides disability covera,qe to employees through the City of Roanoke Pension Plan and the Virginia Retirement System (Sheriffs Department employees). Coverage provided through the Roanoke Pension Plan and the Virginia Retirement System is only available should the employee become totally and permanently disabled. VVhile this coverage provides an important benefit to City employees, it may not provide sufficient financial protection nor does it assume that an employee may return to work. According to the Society of Actuaries, the chances of suffering a long term disability are almost twice that of dying prematurely. Additionally, more than one out of seven workers will have a long term disability before age 65. That number increases to one in five between 35 and 65. The average age of current City employees is 41. CURRENT SITUATION IS AS FOLLOWS: The City's insurance broker for this project, Johnson and Hi,q,qins, mailed proposals to 15 companies. Six responses for long term disability insurance were received. Out of six responses, Johnson and Higgins recommended that the City consider three based on meeting the needs of our employees and cost. Lon,q term disability insurance evaluation team consisting of 7 members from the Employee Benefits Awareness Committee and three staff members from Personnel Management interviewed the three finalists. Based on interviews and evaluations the financial strength of the company and favorable rates, the committee unanimously determined the most qualified company is Cigna Group Insurance Company. Honorable Mayor and City Council Page 2 III. IV, ISSUES IN ORDER OF IMPORTANCE ARE: A. Coverage B. Qualifications C. Cost D. Funding ALTERNATIVES IN ORDER OF FEASIBILITY ARE: Council approve the award of a contract for the City's long term disability coverage to Cigna Group Insurance Company for a period of two years beginning February 1, 1996 and ending January 31, 1998. The City contribution will be 50% of the premium rate. 1. Coverage for the long term disability plan during the contract period includes the following: a. Employees will receive up to 60% of monthly pay, with a maximum of $5,000. b. A waiting period in which the employee is unable to work is 90 days. During the first two years of disability following completion of the waiting period, the employee is considered to be disabled from performing their own occupation. After two years, benefits would continue uninterrupted, if the employee is not able to work at any occupation for which they might become qualified based on education, training and experience. If returning to work in a different job which pays less than the pre- disability job, for 12 months the employee may earn as much as they earned prior to the disability through a combination of work earnings plus disability benefits. After 12 months, earnings and disability payments may not exceed 80% of earnings prior to the disability. Amounts earned above 80% will cause the disability payment to be reduced by the amount above 80%. Disability coverage with Cigna is fully integrated with Social Security, the City of Roanoke Pension Plan, the Virginia Retirement System and Virginia Workers Compensation. As such, should an eligible total and permanent disability occur, the above referenced programs would pay first and the Cigna Plan would supplement these programs up to 60% of monthly salary not to exceed $5,000. Honorable Mayor and City Council Page 3 f. Enrollment requirement is 45% of eligible employees. Therefore, if 45% of eligible employees do not participate, Cigna may choose not to offer coverage. 2. Qualifications of Cigna Group Insurance include: a. A.M. Best Rating: A+ (one of the highest ratings which indicates financial stability). b. Over 40 years of experience providing disability coverage to groups of 10 to 100,000 employees. c. The #2 carrier in LTD premium. d. Provides flexible, hands-on enrollment capabilities with a staff dedicated to the marketing and enrolling needs of the policyholder. e. Divisional headquarters located in Virginia. f. Strong claim management focus and cost containment programs that include our Vocational Rehabilitation and Social Security Appeals Assistance programs. g. A 1-800 Americans with Disabilities Act (ADA) Helpline available as a source of up-to-date information about ADA guidelines. h. Provides a 1-800 number for the claims department located in Dallas, Texas. 3. Cost a. The City will contribute one-half of the cost for long term disability coverage provided 45% of employees enroll. The City contribution is estimated to be $27,000 for the balance of FY 95-96. b. Employee monthly rates for coverage are as follows: Employee annual salary x .0025 = annual cost to employee Annual cost +26 pay periods = employee cost per pay period Average Employee = $27,500 x .0025 = 68.75 Cost per pay period = 68.75 +26 = $2.65 Honorable Mayor and City Council Page 4 4. FundinR a. FundinR for the City portion was included in the adopted budget and is available in account 001 004 9110 1131. B. Council not approve the award of a contract for long term disability 1. CoveraRe would not be provided. 2. Qualifications would not be an issue. 3. Cost would not be an issue. 4. FundinR would not be an issue. RECOM MEN DATION: Council approve the award of the contract for long term disability insurance to Cigna Group Insurance Company for a period of two (2) years beginning February 1, 1996 and ending January 30, 1998 for coverage and rates described under Alternative A of this report and authorize the City Manager to execute a contract as approved in form by the City Attorney. CC: Respectfully submitted, W{~. o'~'ert~rbe~ City Manager City Attorney Director of Finance City Clerk Management and Budget Director of Public Safety Director of Public Works Director of Utilities & Operations Director of Human Development Roanoke, Virginia December 18, 1995 95-50 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space on Council's agenda on Monday, December 18, 1995, for a report concerning Fund Appropriation to Continue to Provide Commercial Printing Services for the City of Roanoke. Respectfully submitted, W. Robert Herbert City Manager WRH:BLK:mds MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #70-354-472 Barry Slagle, President KME Fire Apparatus U.S. Highway, 58 E. Box 15 South Boston, Virginia 24592 Dear Mr. Slagle: I am enclosing copy of Resolution No. 32787-121895 accepting the bid of Kovatch Mobile Equipment Corp., for purchase of one new fire pumping engine, in the amount of $260,509.00, upon certain terms and conditions; and rejecting all other bids made to the City for such item. Resolution No. 32787-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. MARY E PARKER, CMC/AAE City Cl~rk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #70-354-472 Fire X Corporation Pierce Manufacturing Co. Response Vehicles of Virginia, Inc. Seagrave Fire Apparatus, Inc. Sutphen Corp. 3-D Chief's Fire and Rescue, Inc. Ladies and Gentlemen: I am enclosing copy of Resolution No. 32787-121895 accepting the bid of Kovatch Mobile Equipment Corp., for purchase of one new fire pumping engine, in the amount of $260,509.00, upon certain terms and conditions; and rejecting all other bids made to the City for such item. Resolution No. 32787-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bids on the abovedescribed fire equipment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN TH~ COUNCIL OF THE CITY OF ROANOKE, VIROINIA The 18~:h day of December, 1995. No. 32787-121895. A RESOLUTION accepting the bid of Kovatch Mobile Equipment Corporation for the purchase of one new fire pumping engine, upon certain terms and conditions; and r~jecting all other bids mede for such item. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The bid submitted by Kovatch Mobile Equipment Corporation for the purchase of one new fire pumping engine at a cost of $260,$09.00, is hereby ACCEPTED. 2. The Cites Manager of Supply Management is hereby authorized and directed to issue any required purchase orders for the purchase of such fire engine, and the City Manager or the Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase agreements with respect to the aforesaid fire engine, such agreements to be in such form as shall be approved by the City Attorney. 3. Any and all other bids mede to the City for the aforesaid items are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. 96-300 Roanoke, Virginia December 18, 1995 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids to Purchase Fire Pumping Engine, Bid No. 95-10-41 I. Background on the subject in chronological order is: Capital Maintenance and Equipment Replacement Proqram has identified the need to replace one (1) Fire Pumping Engine. Specifications were developed and along with Request for Quotation were sent to thirty-one (31) vendors. A public advertisement was also published in the Roanoke Times and Roanoke Tribune. Ce November 20~ 1995 all bids received were publicly opened and read in the Office of the Manager of Supply Management. A 100% Performance Bond was specifically identified in the specifications as a required item. II. Current Situation is: Seven (7) bid responses were received. tabulation of those responses are attached. A Ail bid responses were evaluated in a consistent manner by representatives of the following of the following departments: Public Safety Fire - EMS Supply Management C. Bid evaluations are as follows: The lowest bid, submitted by Response Vehicles of Virginia, Inc. took fifteen (15) exceptions to the specifications. The two (2) most substantial exceptions are as follows: a. Requirements for a single source manufacturer. Fire Pumping Engine Bid No. 95-10-41 Page 2 Would provide only One (1) year warranty instead of the required Two (2) year warranty. III. IV. The above exceptions are substantial and cannot be waived as informalities. The second lowest bid, submitted by KME Fire Apparatus meets all required specifications for a cost, including the performance bond, of $260,509.00. Issues in order of importance are: A. Need B. Compliance with Specifications C. Fundinq Alternatives in order of Feasibility are: Council accept the lowest responsible bid to purchase One (1) New Fire Pumping Engine from KME Fire Apparatus for a total cost of $2607509.00. Need for the requested equipment is to continue to provide appropriate Fire services to the Citizens of the City of Roanoke. Compliance with Specifications has been met by the bid submitted by KME Fire Apparatus. Funding for the purchase of the equipment is available in Fleet account 017-052-2642-9010. requested Management B. Reject all bids Need for continuous Fire support to Citizens of the City of Roanoke would not be accomplished in the most efficient and effective manner with this alternative. 2. Compliance with Specifications would not be a factor in this alternative. Fire Pumping Engine Bid No. 95-10-41 Page 3 cc: Fundinq designated for this purchase would not be expended at this time under this alternative. Recommendation is for City Council to concur with Alternative "A" to accept the bid and authorize the issuance of a purchase order to KME Fire Apparatus for One (1) New Fire Pumping Engine for the total amount of $260,509.00 and reject all other bids. Respectfully Submitted, W. Robert Herbert City Manager City Attorney Director of Finance City Clerk Director, Utilities & Operations Director, Public Safety Fire Chief Manager, Supply Management Manager, Fleet Management Management & Budget 0 0 0 o o 0 o 0 0 0 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #22-60-72 Dr. Donald R. Stern Acting State Health Commissioner Virginia Department of Health P. O. Box 2448 Richmond, Virginia 23218 Dear Dr. Stem: I am enclosing copy of Resolution No. 32789-121895 authorizing the City Manager, or his designee, to enter into a contract and any necessary addenda with the Virginia Department of Health relating to operation of the local Health Department, upon certain terms and conditions. Resolution No. 32789-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; Dr. Molly L. Rutledge, Director of Public Health, Rcanoke/Alleghany Health District, 515 8th Street, S. W., RoanQke, Virginia 24016 IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of December, 1995. No. 32789-121895. VIRGINIA, A RESOLUTION authorizing the City Manager or his designee to enter into a contract and any necessary addenda with the Virginia Department of Health relating to the operation of the local Health Department, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or his designee, and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the requisite contract and any necessary addenda with the Virginia Department of Health, pursuant to S32.1-31, Code of Virginia (1950), as amended, such contract and addenda establishing the financial contributions of the City and the Commonwealth to the local Health Department and the public health services to be rendered by such Department, as more particularly set forth in the December 18, 1995 report of the City Manager to this Council, such contract and addenda to be in form approved by the City Attorney. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOXEv The 18th day of December, 1995. No. 32788-121895. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. WHEREAS, Government of the exist. for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by that certain sections of the Council of the City of Roanoke the 1995-96 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Health and Welfare Health Department (1) ............................. Nondepartmental Contingency - General Fund (2) .................... 1) Subsidies 2) Contingency (001-054-5110-3700) $ 17,327 (001-002-9410-2199) (17,327) $ 18,987,738 1,085,332 $ 51,331,909 366,579 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia December 18, 1995 Report #95-533 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: SUBJECT: VIRGINIA STATE DEPARTMENT OF HEALTH AND THE CITY OF ROANOKE CONTRACT FOR SERVICES I. BACKGROUND io Health Laws of Virginia, Chapter 1, Article 5, Paragraph 32.1- 31, "Operation of local health department under contract with Board; district health departments," states (in part): A governing body of a city may enter into a contract with the Board for the operation of the local health department in such city. The contract between the City and the Board shall specify the services to be provided in addition to the services required by law and shall contain other provisions as the Board and the governing body may agree upon. Local commitment statement was used in previous years to certify that City Council appropriated a given amount for the support of the Roanoke City Health Department. Contract establishes that legal defense with respect to services performed pursuant to locai ordinance, enabling legislation set out in Title 15.1 of the State Code, and other services set out in Attachment A(2) of the contract wlil be provided by the City Attorney. This requirement will continue to impose an additional burden on this office. II. CURRENT SITUATION go Contract~ addenda to contract~ and services checklist must be completed per instructions received by the State Health Department from Dr. Robert B. Stroube, Deputy Commissioner for Community Health Services, dated September 27, 1988. Contract between the Commonwealth of Virginia and City of Roanoke is necessary for proper billing to localities for health and environmental services. The local required match amount of $1,057,780.00 (40.36% of total cooperative budget) was included in the fiscal year 1995-96 resource allocation plan adopted by City Council on May 8, 1995. Whereas this amount has already been allocated to the Roanoke City Health Department, but additional State match monies are now available, the City Council additionaily needs to allocate the amount of $17,327, for a totai of $1,075,107.00 for the Roanoke City Health Department. The 1995-96 Health Department Budget is based on approved funding as follows: a. State $1~588~687.00 b. Local Match $1~075~107.00 Services to be provided by local health department include the following: 2. 3. 4. 5. 6. 7. 8. 9. 10. Communicable Disease Services Child Health Services Maternal Health Services Family Planning Services Environmental Health Services Management and Support Services Dental Health Services Specialty Clinic Services Other Public Heaith Services a. Including Medicaid Nursing Home Screening Public Health Service provided under local ordinance a. Including Insect Control, Rodent Control, Swimming Facilities and Grocery Store Delicatessens. The city is also agreeing to support Allegheny Health District and Roanoke City Health District in implementing the following: The Mobilization of Community Partnerships Vital Records Handling Formalizing a Communications Network for Communicable Disease Control Merging Employee Health and Employee Fitness into a comprehensive program for both the Allegheny and Roanoke City Districts and integrating Healthy Differences with Health Department operation using Health Department staff to assist with planning and implementation. Management of rabies control throughout both districts Dentai Heaith Continuation of the development of a strategy for child health Continuation of collaborative agreements for our adult health services. Combining the two pharmacies into one, at one site 10. Facilitating the transition of Child Development Clinics under the management of the local Health Department 11. Expanding lab services throughout both districts 12. Expanding the caseload in Home Health 13. Developing on management structure for both districts III. ISSUES A. Services to citizens. B. Funding. C. Legal. IV. ALTERNATIVES City Council authorize the City Manager or his designee to execute a contract and addendum to the contract approved by the City Attorney with the State Health Department as provided for in the Health Laws of Virginia and transfer $17,327 in additional funding from the contingency account 001-002-9410-2199 to Health Department account 001-054-5110-3700. 1. Services to citizens would be continued. 2. Funding has been approved by the State and City. 3. Legal requirements would be met. Do not authorize the City Manager or his designee to execute a contract with the State Health Department as provided for in the Health Laws of Virginia and do not transfer $17,327 in additional funding from contingency account 001-002-999999410-2199 to Health Department account 001-054-5110-3700. Services to citizens could be discontinued by the State, and eligible Roanoke City citizens would not receive health department services. 2. Funding would not be made available by the State. Legal requirements and compliance with Health Laws of Virginia would not be met. V. RECOMMENDATION City Council concur in the implementation of Alternative A and authorize the City Manager or his designee to execute a contract and addenda in form approved by the City Attorney with the State Health Department as provided for in the Health Laws of Virginia and transfer $17,327 in additional funding from contingency account 001-002-9410- 22199 to Health Department account 001-054-5110-3700. W. Robert Herbert City Manager CC: James Grisso, Director of Finance Wilburn C. Dibling, City Attorney Glenn D. Radcliffe, Director of Human Development Dr. Molly Rutledge, Director, Roanoke City Health Department Diane Akers, Manager, Management and Budget Attachment *rr~r~ of m~mba~i~, ~cl~r.vis(o~ of 32.1-65 ~'~ 32.1-69 Comprehensive Servfices act ; , for At-Risk Youth & Families x Early intervention services for infants and toddlers with disabilities x X X X X X X X X X X ' T X X v v ^ × CHIP X X X X X" X X X X X X X Refuge~ Clinic Pharmacy Services Free Clioic. General Relief City ,~all, Ue~en~cn. Home, LOA. x x x x x x BAP. BER & BEAUTY SHOP INSPECT. GROCERY STORE DET,TS COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH STATEMENT OF AGREEMENT WITH City of Roanoke, Virginia Under this agreement, which is created in satisfaction of the requirements of § 32.1-31 of the Code of Virginia (1950), as amended, the Virginia Department of Health, over the course of one fiscal year, will pay an amount not to exceed $1~588~687.00 , in accordance with appropriations by the General Assembly, and in like timeframe, the City of Roanoke , will provide by appropriation a sum of $1,075,107.00. These joint funds will be distributed in timely installments, as services are rendered in the operation of the Roanoke City Health Department , which shall perform public health services to the Commonwealth as indicated in Attachment A(I.), and will perform services required by local ordinances as indicated in Attachment A(2.). The term of this agreement is one year, beginning July 1, 1995. The parties agree that: Under this agreement, as set forth in paragraphs A, B, C, and D below, the Commonwealth of Virginia and the Virginia Department of Health shall be responsible for providing liability insurance coverage and will provide legal defense for state employees of the local health department for acts or occurrences arising from performance of activities conducted pursuant to state statutes and regulations. The responsibility of the Commonwealth and the Virginia Department of Health to provide liability insurance coverage shall be limited to and governed by the Self-Insured General Liability Plan for the Commonwealth of Virginia, established under § 2.1-526.8 of the Code of Virginia. Such insurance coverage shall extend to the services specified in Attachments A(1.) and A(2.), unless the locality has opted to provide coverage for the employee under the Public Officials Liability Self-Insurance Plan, established under §2.1-526.8:1 of the Code, or under a policy procured by the locality. The Commonwealth and the Virginia Department of Health will be responsible for providing legal defense for those acts or occurrences arising from the performance of those services listed in Attachment A(1.), conducted in the performance of this contract, as provided for under the Code of Virginia and as provided for under the terms and conditions of the Self- Insured General Liability Plan for the Commonwealth of Virginia. Services listed in Attachment A(2.), any services performed pursuant to a local ordinance, and any services authorized solely by Title 15.1 of the Code of Virginia, when performed by a state employee, are herewith expressly excepted from any requirements of legal defense or representation by the Attorney General or the Commonwealth. For purposes of assuring the eligibility of a state employee performing such services for liability coverage under the Self- Insured General Liability Plan of the Commonwealth of Virginia, the Attorney General has approved, pursuant to R2.1-121 of the Code of Virginia and the Self-Insured General Liability Plan of the Commonwealth of Virginia, the legal representation of said employee by the city or county attorney, and the City of Roanoke hereby expressly agrees to provide the legal defense or representation at its sole expense in such cases by its local attorney. STATEMENT OF AGREEMENT Page 2 In no event shall the Commonwealth or the Virginia Department of Health be responsible for providing legal defense or insurance coverage for local government employees. Title to equipment purchased with funds appropriated by the local government and transferred to the State, either as match for state dollars or as a purchase under appropriated funds expressly allocated to support the activities of the local health department, will be retained by thc Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Control System. Local appropriations for equipment to be locally owned and controlled should not be remitted to the Commonwealth, and the local government's procurement proceduresshall apply in the purchase. The locality assumes the responsibility to maintain the equipment and all records thereon. Amendments to or modifications of this contract must be agreed to in writing and signed by both parties. State Health Commissioner Virginia Department of Health Local Authorizing Officer Title Date Date Approved as to form: (Office of the Attorney General) Date: Attachments: LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(I.) LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.) COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH Addendum to STATEMENT OF AGREEMENT with the City of Roanoke, Virginia beginning July 1, 1995. It is agreed that the above locality will support the Alleghany Health District and the Roanoke City Health District in implementing the following thirteen combination activities as addressed in the previously delivered "Service Plan for Public Health in the Fifth Planning District" in an effort to improve the efficiency in the delivery of public health services to the Fifth Planning District. The thirteen priority areas for combination for FY96 are: The Mobilization of Community Partnerships Vital Records Handling Formalizing a Communications Network for Communicable Disease Control Merging Employee Health and Employee Fitness into a comprehensive program for both the Alleghany and Roanoke City Districts and integrating Healthy Differences with Health Department operations using Health Department staff to assist with planning and implementation. Management of rabies control throughout both Districts Dental Health Continuation of the development of a strategy for Child Health Continuation of collaborative agreements for our Adult Health Services Combining the two Pharmacies into one, at one site Facilitating the transition of Child Development Clinics under the management of the local Health Department Expanding lab services throughout both Districts Expanding the caseload in Home Health Developing one management structure for both Districts State Health Commissioner Virginia Department of Health Local Authorizing Officer Title Date Date COI"II'IONWEALTH OF VIRGINIA DEPARTI',tENT OF HEALTH Addendum m STATEMENT OF AGREEI"IENT with CiD/of Roanoke, Virginia heginning July 1, 1995. Both parties agree that in order to meet critical public health needs of the Commonwealth, should a local health department have an emergent need for a given resource, the State Health Commissioner reserves the option of moving state resources on a temporary basis from one locality to another to meet these needs. Documentation detailing the use and costs of these resources will be maintained by the District office having administrative supervision of the local health department(s) receiving the service. Reimbursement of the donor Iocality's share of the resource so used will be made from the recipient Iocality's share of the funds deposited with the Treasurer of Virginia to support the operating budget for the recipient locality. Such transfer of funds will be the responsibility of District management and must occur within the same Fiscal Year in which the service was provided. State Health Commissioner Virginia Department of Health Local Authorizing Officer Title Da~e Date MARY E PARKER, CMC/AAE City Cl~rk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #24-27-60-72-110-394-468 Evelyn Jefferson Vice-President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32790-121895 amending and reordaining §2-301, Human Resources Committee, Code of the City of Roanoke (1979), as amended, to rename such committee as the Human Services Committee and to authorize the City Manager to promulgate administrative procedures to be followed by the Committee; to amend the Code of the City of Roanoke (1979), by enacting a new §2-301.1, Cultural ~:yj~, to provide for a new Council-appointed committee having the duties of reviewing requests for funding made to the City by cultural agencies, advising the Council as to the merits of funding such agencies, recommending an allocation of funding and monitoring and evaluating the programs of such agencies; and authorizing the City Manager to promulgate administrative procedures to be followed by the Committee. Ordinance No. 32790-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. I am also enclosing copy of Ordinance No. 32794-121895 amending and reordaining paragraphs (9) and (15) of subsection (b) of §26-45, Prohibited discharoes oenerally, and subsection (b) of §26-46, Dischar_oe of heaw metals and toxic materials, Code of the City of Roanoke (1979), as amended, the amended sections to incorporate the new technical based limits, a relaxed pH limit, and new provisions relating to wastewater pumped from restaurant grease traps. Ordinance No. 32794-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #24-27-60-72-110-394-468 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32790-121895 amending and reordaining §2-301, Human Resources Committee. Code of the City of Roanoke (1979), as amended, to rename such committee as the Human Services Committee and to authorize the City Manager to promulgate administrative procedures to be followed by the Committee; to amend the Code of the City of Roanoke (1979), by enacting a new §2-301.1, Cultural Services Committee~ to provide for a new Council-appointed committee having the duties of reviewing requests for funding made to the City by cultural agencies, advising the Council as to the merits of funding such agencies, recommending an allocation of funding and monitoring and evaluating the programs of such agencies; and authorizing the City Manager to promulgate administrative procedures to be followed by the Committee. Ordinance No. 32790-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. I am also enclosing copy of Ordinance No. 32794-121895 amending and reordaining paragraphs (9) and (15) of subsection (b) of §26-45, Prohibited discharoes aenerally, and subsection (b) of §26-46, Discharge of heavy_ metals and toxic materials, Code of the City of Roanoke (1979), as amended, the amended sections to incorporate the new technical Raymond F. Leven Decen~er 21, 1995 Page 2 based limits, a relaxed pH limit, and new provisions relating to wastewater pumped from restaurant grease traps. Ordinance No. 32794-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32790-121895. AN ORDINANCE amending and reordaining S2-301, Human Resources Committee, Code of the City of Roanoke (1979), as amended, to rename such committee as the Human Services Committee and to authorize the City Manager to promulgate administrative procedures to be followed by the Committee; to amend the Code of the City of Roanoke (1979), by enacting new S2-301.1, Cultural Services Committee, to provide for a new Council-appointed committee having the duties of reviewing requests for funding made to the City by cultural agencies, advising the Council as to the merits of funding such agencies, recommending an allocation of funding and monitoring and evaluating the programs of such agencies and authorizing the City Manager to promulgate administrative procedures to be followed by the Committee; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 2-301, Human Resources Committee, Code of the City of Roanoke (1979), as amended, is amended and reordained as follows: S2-301. Human Services Committee. (a) The Human Services Committee shall be composed of seven (7) members appointed by the Council. The Committee shall select a chair from among its members. It shall meet on the call of its chair or any two members. (b) The purposes of the Human Services Committee shall be to review applications or requests for funding made to the City by private social services agencies; to advise the Council as to the merits of funding the programs of such agencies; to recommend an allocation of funding to such agencies; and to monitor and evaluate the programs of such agencies. (c) The City Manager shall be authorized to promulgate administrative procedures to be followed by the Committee. 2. The Code of the City of Roanoke (1979), as amended, is amended and reordatned by the addition of the following new section: S2-301.1. Cultural Services Committee. (a) The Cultural Services Committee shall be composed of seven (7) members appointed by the Council of which one shall be the City Manager's designee who shall serve ex officio. The Committee shall select a chair from among its members. It shall meet on the call of its chair or any two members. (b) The purposes of the Cultural Services Committee shall be to review applications or requests for funding made to the City by private cultural agencies; to advise the Council as to the merits of funding the programs of such agencies;to recommend an allocation of funding to such agencies; and to monitor and evaluate the programs of such agencies. (c) The City Manager shall be authorized to promulgate administrative procedures to be followed by the Committee. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. December 18, 1995 Council Report No. 95-525 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Creation of Citizens Services - Cultural Committee Back~lround on the subject in chronological order is as follows: The Citizens Services Committee (originally known as Human Resoumes Committee) was created by City Council on July 6, 1976 through ordinance number 23073. Comprised of seven members, the committee reviews applicant information from approximately 33 non-profit human service and cultural units or agencies and makes a funding recommendation to City Council based on funding allocated to the committee. Some cultural organizations and human service agencies are funded as separate line items in the annual operating budget. Attachment A shows budgetary allocations to cultural and human service organizations for FY 1995-96. Dudn!:l Fiscal Year 1995-96 Budf:let Study, City Council directed the City Manager to establish a separate committee for the purpose of allocating cultural funds. This change will allow funding to be allocated to cultural and human services agencies in a consistent manner and provide for similar accountability of public dollars and performance monitoring of services. II. Current Situation is as follows: City Mana,qer convened a committee to review and develop a proposal for adoption by City Council reformatting the Citizens Services Committee into two committees: O O human services agencies cultural agencies Committee was formed under the direction of the Director of Human Development and reviewed the rules and operations of the current Citizens Services Committee. In addition, members researched other localities to determine funding mechanisms for cultural and human service agencies and developed a new application format and accountability / screening mechanisms. III. IV. Recommendations for policies and procedures for the Human Services Committee and the Cultural Committee include the following: Appointment of one member from the existing Citizens Services Committee to be a liaison to the Cultural Services Committee for a one year period and changing the name of the existing Citizens Services Committee to the Human Services Committee; Appointment of seven citizens to serve on the Cultural Services Committee; At least one of the appointments will be a member of the City's management staff, in order to provide administrative support to the committee; City Council require non-City department / non-profit a.qencies requesting general revenue funding to: complete a Citizens Services Committee application; participate in performance monitoring activities of Citizens Services Committee; provide annual audit of program or agency, and comply with requirements of budget committee, as appropriate. A,qencies currently funded as individual line-items will be held-harmless the first budgeting year (FY 1996-97), to the extent budget funds are available. Authorization of City Mana!:ler to approve the administrative procedures for the committees' operations. Public advertisement and training to be provided to cultural and human services agencies regarding changes in application procedures for funding. Issues are as follows: Improvements to the budgeting process for allocating funds to cultural and human service agencies B. Evaluation and monitoring of services provided by agencies C. Funding Alternatives in order of feasibility are as follows: City Council authorize the creation of a Cultural Services Committee to review and recommend an allocation of funding to cultural agencies for future budget years. Amend the City Code to rename the Citizens Services Committee to the Human Services Committee and authorize the City Manager to approve changes to administrative procedures for both committees. Improvements to the budgeting process for allocating funds to cultural and human service agencies will be accomplished through a systematic approach to reviewing agency requests. All cultural agency requests will be reviewed by one committee for funding recommendations, and human service agencies will be reviewed by one committee. Evaluation and monitoring of services provided by agencies will be accomplished through improved screening and accountability mechanisms, including criteria for applying for funding and performance monitoring. Fundinf:l levels are established by City Council and will be made available to each committee to allocate to the various agencies. City Council not authorize the creation of a Cultural Services Committee to review and recommend an allocation of funding to cultural agencies for future budget years. Do not amend the City Code to rename the Citizens Services Committee to the Human Services Committee and do not authorize the City Manager to approve changes to administrative procedures for both committees. Improvements to the bud,qetin,q process for allocating funds to cultural and human service agencies will not be accomplished. Agencies will be funded in the same manner as previous years. Evaluation and monitorinq of services provided by agencies will remain the same. Funding levels will be provided to the Citizens Services committee as in current practice, and some other agencies will still be funded as separate line items within the operating budget. Recommendation is as follows: City Council concur in Alternative A and authorize the creation of a Cultural Services Committee to review and recommend an allocation of funding to cultural agencies for future budget years. Amend the City Code to rename the Citizens Services Committee to the Human Services Committee and authorize the City Manager to approve changes to administrative procedures for both committees. T~__~erely' ert Herbert anager Attachment CC: Director of Finance City Attorney City Clerk Director of Human Development Budget Administrator Citizens Services Committee Members Members of Cultural Committee Review Team citsvc.sam Fiscal Year 1995-96 Human Service/Cultural Contributions Attachment A Human Service Contrtbutfona Citizens Sewicee Committee $370,$75 Big Brothers/Big Siatam of Roanoke Valley ARC Roanoke, Inc. 30,000 Comlict Resofutfon Center, Inc. 5,000 Bmdle~ Free Clinic of Roanoke Valley 17,800 Child Abuee Prevention Council 3,000 Communit~/Or~anizatic~ far Research/Development (CORD) 1,900 Goodwill IndustHee 19,400 Lea(Jue of OId~ Amedoan$ 26.900 Information and Roferml 7,500 Family Secvioa of Roanoke Valley 36,700 Court Appointed Special Advocate 4,800 National Multiple Sclerosis SociMy. Blue Ridge Chapter 1.000 NMthv,lat Child D~velopment Center 22,750 Westam Vl/{linia Emers~ncy Medicat 8ar'/c~s Council 9,776 Roanoke Aria Ministries 30,000 Child Health Inveetment Pa~nemhip (CHIP) 43,380 Bethany Hall 7.200 galvafion Army 26,000 Roanoke Valley Speech and HMiHn~I Center 2.500 TRUST (Roanoke Valley Troubic Center) 8.000 ~duit C~re Center 5.800 ~/est End Center 20.000 LJnlfled Human TranspMtatton Systems (RADAR) 23,500 ~mith Mountain Lake 4-H Educational Center 1 Roanoke Valley Children*s Party 500 Inner-CE7 Athletic AssocMflo~ 1,800 ~)Mformenoa Audit- Citizens SMvioas Committee 9,069 Totat Action J~einat Pove~ 201r042 Total Human Service Contributions $571,$17 ~ulturat Contributions :itize~s Sen, ice~ Committee $17,5OO ~oanoke Symphony society $5,500 ~,rt Museum of Western Virginia I Roanoke Museum of Fine Art 500 ~ds Council of the Blue RId~e 4,000 dill Mountain Theater 3,000 ~ Roanoke 1.000 ~oanoke Vatley Hiato~ Museum 1.000 ~¢icnoa Mueeum of We~ern Vi~inia 2.500 =enter In the Squire 150,0OO -larfl$on Museum 85,000 .eague of Women Vofe~ 275 Villi Mountain Zoo 6,000 ~oanoke Arts Commission 2,500 ~oanoke Sister Citia~ 10,000 ~irginia Amateur Sports 30,000 ,/i~inia Transportation Museum 75,000 /i/ginia Western Community CMlege 5,865 WBRA TV 3r000 Total CuEurat Contributions $38Sr140 Grand Total - NI ¢ontrlbut fona $W,7~1 VIRGINIA'S F PLORE PARK Administewd by Virginia Rccreational Facilities Authority Virginia Code §101-I600 et. seq. m partnership with The River Foundation, Inc. IP, C §501 (c) (3) FAX (540) 427-1880 December 14, 1995 Ms. Mary F. Parker Roanoke City Clerk 215 Church Avenue, Room 456 Roanoke, VA 24011 Dear Ms. Parker: If City Council approves the staff recommendation to create a Cultural Services Committee to review the funding applications of area nonprofit cultural organizations and make funding recommendations to Council, Explore Park would like to nominate the following individuals for consideration by Council as it appoints the Cultural Services Committee: Mr. Robert W. Glenn, Jr. The Issues Management Group Post Office Box 14173 Roanoke, VA 24038 Nr. John Williamson Roanoke Gas Company Post Office Box 13007 Roanoke, VA 24030 Mrs. Barbara Duerk 2607 Rosalind Avenue Roanoke, VA 24014 Ns. Martha lqackey Roanoke Convention and Visitors Bureau I 14 Market Street Roanoke, VA 24011 The Hon. ]ames R. Olin 175 27th Street Roanoke, VA 24014 Mrs. Lucy Ellett 3752 Brandon Avenue, SW Roanoke, VA 24018 These folks have the requisite experience and perspective to provide Council with expert advice in this field. Letter to Ms. Mary F. Parker December 14, 1995 Page 2 Thanks for including these candidates on the list provided to Council for possible appointment to the Cultural Services Committee. Sincerely, ~:xecutive Director MRC/pkl C; ]ames D. Ritchie, Assistant City Hanager Glenn D. Radcliffe, Director of Human Development Director of Human Development October 24, 1995 Mr. Raleigh Campbell Reverend Frank Feather Mr. Stanley Hale Miss Bernice Jones Mr. Harold Kyle Mr. A1 McCain Dear Committee Members: The 1995-96 Roanoke City budget study recommended that the Citizen's Services Committee be divided into two separate groups. These would include a human services and a cultural organization citizen services committee. A cultural committee review group has been meeting to develop the attached report for consideration by City Council. This report provides the framework for City Council to authorize the creation of a cultural committee. The cultural committee will be separate from the human services committee. Please review this document and write any comments directly on the material and return to me by November 1, 1995. Your attention to this matter is greatly appreciated. Sincerely, Director of Human Development GDR:gr Enclos~l~ cc: .~ary F. Parker, City Clerk Citizen's Services Cultural Review Committee Members Room 356, Municipal Building 215 Church Avenue, S.W,, Roanoke, Virginia 24011-1539 (540) 981-2302 December 18, 1995 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. G-risso, Director of Finance November Financial Report This financial report covers the first five months of the 1995-96 fiscal year. The following narrative discusses revenue and expenditure trends to date. REVENUE Total General Fund revenues reflect an increase of 3.89% or $1,740,000, on a year to date basis, compared to FY95. Variances in specific categories of revenue are as follows: General Property Taxes have increased $723,000 or 3.51%. Real estate taxes are up 2.00%, adding $381,000 to revenues, and personal property taxes have risen 36.72%, providing an additional $206,000 over that of FY95. Public Service Corporation tax and penalties and interest have also risen. Other Local Taxes are up $450,000 or 3.65% due to increases in sales tax, electric service utility taxes, transient room taxes (up 26%), and prepared food and beverage taxes. Cigarette and business and professional occupational license taxes have declined in FY96 through November. Permits, Fees and Licenses are down 21.55% or $73,000. This is due to lower fees for electrical, plumbing and elevator inspections, and decreased street opening permits. Bingo audit fees are also lower in the current year. Fines and Forfeitures have increased by $63,000 or 18.96%. General District Court fines have continued to increase due to a greater caseload, the policy of accepting payment by credit card, and a more aggressive collection approach. Higher General District Court judgment collection fees have been collected by the Cost Collections Unit which was established in FY95. Parking ticket revenue has also increased. Revenues from the Use of Money and Property have increased $209,000 or 62.41%. Interest income has risen due to increased short-term interest rates and higher average daily balances held in interest bearing accounts. Rent from offices located in the Commonwealth Building has increased as has other building rental. Rent from Social Services in Municipal North is higher this year through November because it is being paid on a regular monthly basis in FY96 versus being paid in larger amounts but less frequently in FY95. By year end, this rent should be comparable between the two fiscal years. Honorable Mayor and Members Roanoke City Council December 18, 1995 Page 2 Grants-in-Aid Federal Government have decreased 49.00% due to lower FEMA reimbursements. Charges for Services have increased $254,000 or 30.76%. Sheriffs Court fees are up due to a change in fees implemented at the State level, and there are increased Emergency Medical Services and Weed Cutting and Demolitions revenues due to the use of accrual accounting via the City-Wide Billing System. EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances in the General Fund have increased 7.74% or $4,755,000 since FY95. Variances in individual expenditure categories are discussed below: Judicial Administration expenditures have risen 7.57% or $118,000. Personal services costs have risen in the Sheriff and Commonwealth's Attorney departments. Equipment has also been purchased. Reimbursements to the Circuit Court are lower through November of the current year, due to timing differences, while fees for professional services have risen. Public Safety expenditures have increased 10.45% or $1,389,000. Jail personal services expenditures have increased 24% due to the City Jail expansion which added new employees. Additional computer equipment has been purchased, and CIS and other internal service charges have risen. Contractual services costs are also up due to the privatization of~Iail medical services effective July 1. Police expenditures have increased $210,000 and Fire Operations expenditures have increased $292,000, mostly due to increased personal services costs in these labor-intensive departments. Emergency Medical Services personnel costs have increased due to the transfer of an existing position into the department and due to additional part time employees. Capital outlay costs are lower in the department in FY96 because some medical equipment was purchased last year. The Building Inspections Department has incurred greater costs for personal services and for the demolition ofcondenmed structures located in the City. Public Works expenditures have risen $1,250,000 or 13.50% in FY96. Street Paving expenditures have increased $154,000. The Communications Department has seen increased personal services, telephone, maintenance, and equipment costs due to its expanded 911 program, but recovered costs have declined. Solid Waste Management's fees for professional services have increased in the form of payments made to the Roanoke Valley Resource Authority for landfill charges. This is mainly due to a difference in the timing of payments rather than a fee increase. Engineering expenditures have grown due to the costs of real estate acquisition, a new activity in FY96, and due to increased personal services costs. Capital outlay for computer equipment has occurred, and bridge inspection costs are up, as budgeted. The Building Maintenance department has incurred greater charges for the maintenance of fixed assets and other property. Parks Maintenance expenditures have increased due to the purchase of new playground units to replace aging ones, along with increased expenditures for general maintenance and upgrade of City parks and playgrounds through painting, sign replacement, the planting of trees, and landscaping. Honorable Mayor and Members Roanoke City Council December 18, 1995 Page 3 Health and Welfare expenditures have increased 6.64%. Foster care and day care costs have increased in the Social Services department. Comprehensive Services Act expenditures have risen due to increased children in the program and more children in FY96 receiving care at very expensive facilities due to the high level of supervised care they require. Transfers to the Debt Service Fund are up 8.57% or $508,000. FY96 was the first year in which principal payments on the 1994 VPSA and General Obligation Bonds were required. The principal payments on these issues are paid in July and August respectively. I would be pleased to answer any questions which City Council may have regarding the Monthly Financial Statements. JDG/AHA/pac Attachments Director of Finance CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE NOVEMBER 30, '1995 Balance July 1,1995 Ordinance Number Department CMT014 Real Estate Vaiua~on CMT020 Jail 32725 City Attorney CMT076 Contributions - Cultural Purpose Painting Equipment Audit of Cabie Television Franchise Fees Partnership for Urban Virginia $366,941 (1,067) (4,000) (2,968) (5,000) Balance November 30, 1996 $353,906 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid FederaJ Government Charges for Services Miscellaneous Revenue Internal Services Total Year to Date for the Period July 1-Nov 30 July t-Nov 30 1994.9~ 1995-96 $20,565,485 $21,288,056 12,314,330 12,763,559 335,823 263,462 333,578 396,815 334,227 542,819 9,407,356 9,550,472 19,504 9,948 822,549 1,075,539 107,886 112,265 510,644 488,129 Current Fiscal Year Revised Revenue Percentage Revenue Estimate of Change Estimates Reaeived 3.51% $59,967,900 35.50% 3.65 % 46,139,938 27.66% (21.55) % 722,000 36.49% 18.96 % 799,700 49.62% 62.41% 1,133,785 47.88% 1.52 % 32,401,204 29.48% (49.00) % 23,793 41.81% 30.76 % 3,087,523 34.84% 4.06 % 343,599 32.67% (4.41) % 1,940,519 25.15% $44,761~382 $46,491,064 3.89 % $146~669,961 31.72% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures Year to Date for the Period Julyl-Nov 30 Julyl-Nov 30 Percentage 1994-96 1996-96 of Change Current Fiscal Year Percent o1 Unencumbered Revised Budget Balance Appropriations Obligated General Government Judicial ^dminisfra~on Public Safety Public Works HeaJth and Welfare Parks, RecrealJon and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total $4,130,616 $4,367,740 5.74 % $5,744,017 $10,111,757 43.19% 1,560,199 1,678,303 7.57 % 2,350,743 4,029,046 41.66% 13,291,062 14,680,251 10.45 % 21,194,523 35,874,774 40.92% 9,261,689 10,511,947 13.50 % 12,107,999 22,619,946 46.47% 6,306,423 6,725,020 6.64 % 12,245,391 18,970,411 35.45% 2,441,454 2,475,803 1.41 % 2,730,789 5,206,592 47.55% 498,515 516,372 3.58 % 832,971 1,349,343 38.27% 5,934,631 6,443,227 8.57 % 1,897,573 8,340,800 77.25% 14,894,423 15,763,538 5.84 % 21,475,851 37,239,389 42.33% 3,153,496 3,065,591 (2.79)% 2,975,566 6,041,157 50.75% $61,472,608 $66,227,792 7.74 % $83,666,423 $149,783,215 44.22% 2 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for San/ices Transfer from General Fund Special Purpose Grants Total Year to Date for the Period July 1 -Nov 30 July 1 -Nov 30 Percentage 1994 -95 1995 -96 of Change $2,569,211 $2,583,735 0.57 11,015,430 11,422,156 3.69 271,672 290,059 6.77 425,260 657,538 54,62 15,095,909 15,763,538 4,42 3,326,391 4,420,136 32,88 $32,703,873 $35,137,162 7.44 Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $7,843,336 32.94% 28,009,875 40.78% 2,368,034 12.25% 2,620,887 25.09% 37,239,389 42.33% 4,338,502 N/A $82,420,023 42.63% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures Year to Date for the Period July 1 -Nov 30 July 1 -Nov 30 Percentage 1994 -95 1995 -96 of Change Current Fiscal Year Unencumbered Balance Percent of Revised Budget Appropriations Obligated Instruction $18,842,621 $21,158,880 12.29 % General Support 996,899 1,116,724 12.02 % Transportation 767,094 1,071,746 39.72 % Operation and Maintenance of Plant 3,902,730 3,732,273 (4.37)% Food Services 1,008,130 1,140,284 13.11% Facilities 1,655,939 2,320,641 40.14 % Other Uses of Funds 1,681,521 2,203,947 31.07 % Special Purpose Grants 5,106,543 4,338,502 (15.04) % Total $33,961,477 $37,082,997 9.19 % $36,700,558 $57,859,438 36.57% 1,989,196 3,105,920 35.95% 1,972,856 3,044,602 35.20% 5,186,720 8,918,993 41.85% 2,204,579 3,344,863 34.09% - 2,320,641 100.00% 454,145 2,658,092 82.91% - 4,338,502 N/A $48,508,054_ $85,591,051 43.33% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30,1995 Expenditures Unexpended Outstanding Unencumbered Budget To Data Balance Encumbrances Balance General Government $7,958,469 $5.646,675 $2,311,794 $695,467 $1,616.327 Judicial Administra~on 37,610 37,539 71 71 Public Safety 9,403,146 7,444,396 1,958,750 1.593,035 365.715 Educa~on 7,942,793 5,560,403 2.382,390 2,318,788 63,602 Community Development 1,041,000 82,269 958,731 958.731 Recreation 472,995 109,693 363,302 136,926 226,376 Streets and Bridges 12,724,048 7,479,037 5,245,011 1,858,805 3,386,206 SanitalJon Projects 3,135.277 3.077,263 58,014 14,135 43,879 Traffic Engineering & Communica~ons 1,415,300 1,242,542 172,758 89,939 82,819 Other Infrastructure Projects 5.984,620 3,189,361 2,795,259 720.802 2,074.457 Capital Improvement Reserve (4,822,589) (4,822,589~ (4,822,589) Total $4~,29~2,669 $33,869,178 $11,423,491 $7,427,897 $3,995,594 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue Commercial Sales Domestic Sales Industrial Sales Town of Vinton County of Roanoke City of Salem Customer Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue Interest on Investments Rent Miscellaneous Total Nonoperating Revenue Net Income 1995 $1,385,931 1,263,897 109,166 13,207 814,367 1,606 174,755 3,762,929 600,980 1,110,631 391,154 2,102,765 1,660,164 22,743 1,475 14,565 38,783 $1,698,947 1994 $1,400,394 1,223,635 116,408 10,935 363,359 202,981 3,317,712 525,237 1,026,000 332,946 1,884,183 1,433,529 27,210 1,475 8,135 36,820 $1,470,349 5 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income {Loss) Nonoperating Revenue (Expenses) Interest on Investments Miscellaneous Revenue Interest Expense Total Nonoperating Revenue (Expenses) Net Income (Loss) 1995 $2,787,155 328,962 64,544 304,264 36,390 41,140 38,850 3,601,305 713,481 1,382,452 389,777 2,485,710 1,115,595 88,070 9,892 97,962 $1,213,557 1994 $1,938,563 282,633 71,380 236,258 29,319 44,613 18,830 2,621,596 672,218 1,662,716 398,176 2,733,110 (111,514) 18,141 9,369 (4,740) 22,770 ($88,744) 6 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depredation Total Operating Expenses Operating Loss Nonoperating Revenue Transfer from General Fund Transfer from Materials Control Interest on Investments Miscellaneous Total Nonoperating Revenue Net Income 1995 $152,379 36,427 28,703 870 30,649 51,609 5,114 305,751 430,337 416,602 159,649 1,006,588 (700,837) 779,636 114,896 14,962 1,674 911,168 $210,331 1994 $149,051 54,505 63,246 1,370 58,048 66,157 14,677 407,054 410,630 408,568 140,115 959,313 (552,259) 644,196 12,620 3,350 660,166 $107,90~ 7 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parldng Garage Surface Parking Lots Total Operating Revenue Operating Expenses Operating Expenses Depredation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Transfer from General Fund Transfer from Materials Control Interest on investments Miscellaneous Operating Subsidy for GRTC Interest Expense Total Nonoperating Revenue (Expenses) Net Income 1995 $114,978 108,519 66,329 160,995 80,965 47,850 579,636 221,313 216,881 438,194 141,442 872,665 43,165 4,021 2,319 (200,000) (276,308) 445,862 $587~304 1994 $117,344 83,272 67,952 165,728 99,421 46,605 580,322 218,757 217,116 435,873 144,449 657,211 (1,237) 2,987 (400,000) (294,926) (35,965) $108,484 8 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depredation Total Operating Expenses Operating Loss Nonoperating Revenue Interest on Investments Proceeds from Sale of Nursing Home Transfer from General Fund Total Nonoperating Revenue Net Income 1995 $14,013 121,954 404,088 540,055 552,367 179,755 9,845 741,967 (201,912) 8,273 50,000 504,210 562,483 $360,571 1994 $60,325 109,351 333,840 503,516 498,385 173,939 10,444 682,768 (179,252) 440,750 440,750 $261,498 9 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE $ MONTHS ENDING NOVEMBER 30, 1995 (1) 1995 1994 CONFERENCE COMMISSION (2) CENTER (1) TOTAL Operating Revenue Commission Conference Center $ $ $ $ 452,274 452,274 (3) Total Operating Revenue 452,274 452,274 Operating Expenses Commission 4,068 4,068 Conference Center .513,276 513,276 DepreciaUon Expense 185,031 185,031 Total Operating Expenses 189,099 513,276 702,375 164,962 (164,962) Operating Loss (189,099) (61,002) (250,101) Nonoperating Revenue (Expenses) City Subsidy Virginia Tech Subsidy Proceeds from Bdck Sales Interest on Investments Conference Center 175,000 175,000 276,500 175,000 175,000 276,500 875 875 39,800 5,068 5,068 1,533 (16,861) (16,861) Total Nonoperating Revenue (Expenses) 355,943 ( 16,861 ) 339,082 594,333 Net Income (Loss) $166,844 ($77,863) $88,981 $429,371 Notes to Financial Statement: (1) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as provided by Doubletree Management through October 31, 1995. Operating results through November will be reported in the December 31, 1995 financial statements. (2) The column entitled "Commission" represents Commission activity in the City's financial records. (3) Conference Center opened in April 1995. l0 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Operating Revenue City Information Materials Management Utility Line Fleet Systems Control Services Services Management TOTALS 1995 1994 Charges for Services $1,060,427 $71,630 $169,188 $1,109,876 $1,351,373 $3,762,441 $3,9~3,331 Total Operating Revenue 1,060,427 71,630 169,135 1,109,876 1,351,373 3,762,441 3,943,331 Operating Expenses Personal Services Operating Expenses Depreciation Total Operating F_x~enses Operating Income (Loss) 574,208 41,687 22,447 131,564 13,314 131,522 171,712 762 19,078 877,484 5~,788 173,047 182,943 15,867 (3,912) 6,882 1,576 3,871 212,600 20,000 (114,896) (212,600) 239,482 (156,488) Nonoperating Revenue (Expenses) Interest Revenue Transfer from General Fund Transfer from Materials Control Transfer from School Board Transfer to Civic Center Fund Transfer to Transporation Fund Transfer to City Information Systems Not Nonopersting Revenue (Expenses) Net Income {Loss) 887,614 502,389 2,028,345 2,042,740 216,880 311,514 804.,514 888,846 83,495 465,694 7~),741 602,711 1,187,709 1,279,597 3,573,600 3,5Ce,297 (77,833) 71,776 188,841 434,884 $422,426 ($140,618) 25,286 17, 64,3 50,090 (114,896) (43,1 88) (212,6O0) 51,137 3,871 25,286 67,643 179, 797 ($41) ($$2,647J $139,419 $368,638 51,137 $485,171 11 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED NOVEMBER 30, 1995 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 1995. BALANCE AT BALANCE AT 1995 N~ 30, 1994 GENERAL WATER SEWAGE CIVIC CENTER TRANSPORTATION CAPITAL PROJECTS NURSING HOME CONFERENCE CENTER DEBT SERVICE CITY INFORMATION SYSTEMS MATERIALS CONTROL MANAGEMENT SERVICES UTILITY LINE SERVICES FLEET MANAGEMENT PAYROLL PENSION SCHOOL FUND FDETC GRANT $7,799,311.99 $8,535,876.89 $11,481,454.46 $4~853,734.42 $935,905.84 5,627,162.27 558,071.99 105,935.71 6,079,298.55 9,847,606.19 20,851,201.84 1,320,336.71 1,445,290.19 20,726,248.36 17,546,816.45 869,289.62 102,523.64 180,485.61 791.327.65 881,414.59 528,193.59 80,110.98 97,591.73 510.712,84 10,304.71 5,546,539.95 315,856.14 1,758,835.28 4,105,560.81 20,340,528.55 666,331.17 105,578.53 123,344.24 648,565.46 550,707.74 527,457.42 2,136.80 82,263.35 447.330.87 6,964,483.87 8,158,846.26 29,890.30 2,245.00 8.186.491.56 7,864,518.11 409,598.49 363,920.69 77,232.81 696,286.37 1,487,198.84 53,134.10 65.04 209,591.84 (156,392.70) 259,082.31 224,274.48 28,202.97 29,825.18 222,652.27 232,584.50 1,486,472.85 46,613.82 35,942.56 t.497.144.11 1,293,864.36 1,081,034.04 150,344.86 145,816.34 1,085,562.56 1,156,539.34 (2,819,284.39) 11,479,018.36 14,338,969.57 (5,679,235.60) (3,505,647.6~ 70,442.38 315,002.72 713,827.73 (328.382.63) (169,072.4,c 11,376,106.84 2,571,861.45 5,800,793.01 8,147,175.28 10,916,481.3,,. 59,698.80 248,367.43 304,025.99 4,O40.24 (61,134.76, 336,442.84 61,602.03 327,974.73 70.070.14 294,336.81 TOTAL $62,852,254.54 $26,315,381.35 $37,261,445.33 $76,846,518.69 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 1995. THAT SAID FOREGOING: CASH: CASH ON HAND CASHIN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERClALPAPER REPURCHASE AGREEMENTS VIRGINIA mM PROGRAM(U.S. SECURITIES) TOTAL DATE: DECEMBER 13, 1995 $5;704~34 GORDON E~ PETERS, TREASURER 12 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 5 MONTHS ENDING NOVEMBER 30, 1995 Revenue Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization TotalRevenue 1995 $2,361,464 1,608,682 1,946,357 136,980 $6,053,483 1994 $2,250,545 1,243,244 5,200,066 82,497 $8,776,352 Expenses Pension Payments Fees for Professional Services Bond Premium Amortization Administrative Expense Total Expenses Net Income $3,382,860 181,707 106,412 12,140 3,683,119 __$2,370,36~4 $3,038,195 193,044 200,650 13,280 3,445,169 __$5,331~183 13 CITY OF ROANOKE PENSION PLAN BALANCE SHEET NOVEMBER 30, 1995 Assets Cash Investments: (market value: 1995 $200,384,254 1994 $161,262,590) Due from Other Funds Other Assets Total Assets 1995 ($415,370) 162,141,077 195,727 18,000 $161,939,434 1994 ($172,400) 151,212,333 279 18,000 $151,058,212 Liabilities and Fund Balance Liabilities: Due to Other Funds Total Liabilities Fund Balance: Fund Balance, July 1 Net Income - Year to Date Total Fund Balance Total Liabilities and Fund Balance $640,867 640,867 158,928,203 2,370,364 161,298,567 $161,939,434 $609,599 609,599 145,117,430 5,331,183 150,448,613 $151,058,212 14 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 22, 1995 File #53 Donald G, Gurney, Esquire Hawkins, Delafield and Wood 67 Wall Street New York, New York 10005 Dear Mr. Gurney: I am enclosing copy of Ordinance No. 32791-121895 authorizing the sale of $23,000,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996A, and $8,300,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996B, as part of a combined issue of $31,300,000.00 aggregate principal amount of General Obligation Bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain other details of such bonds and delegating to the City Manager and the Director of Finance certain powers with respect thereto; authorizing the preparation of a preliminary official statement and an official statement and the distribution thereof; and authorizing such City to execute and deliver a continuing disclosure certificate of such City relating to such bonds. Ordinance No. 32791-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 22, 1995 File Gordon E. Peters City Treasurer Roanoke, Virginia Dear Mr. Peters: I am enclosing copy of Ordinance No. 32791-121895 authorizing the sale of $23,000,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996A, and $8,300,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996B, as part of a combined issue of $31,300,000.00 aggregate principal amount of General Obligation Bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain other details of such bonds and delegating to the City Manager and the Director of Finance certain powers with respect thereto; authorizing the preparation of a preliminary official statement and an official statement and the distribution thereof; and authorizing such City to execute and deliver a continuing disclosure certificate of such City relating to such bonds. Ordinance No. 32791-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE Ci~ CIcrk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 22, 1995 File #53 The Honorable Arthur B. Crush, III Clerk of the Circuit Court Roanoke, Virginia Dear Mr. Crush: Pursuant to Section 15.1-227.9 of the Code of Virginia, 1950, I am herewith filing with the Circuit Court of the City of Roanoke the enclosed copy of Ordinance No. 32791-121895, which has been certified to be a true copy, authorizing the sale of $23,000,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996A, and $8,300,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996B, as part of a combined issue of $31,300,000.00 aggregate principal amount of General Obligation Bonds of the City of Roanoke, Virginia; fixing the form, denomination and certain other details of such bonds and delegating to the City Manager and the Director of Finance certain powers with respect thereto; authorizing the preparation of a preliminary official statement and an official statement and the distribution thereof; and authorizing such City to execute and deliver a continuing disclosure certificate of such City relating to such bonds. Ordinance No. 32791-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ORDINANCE NO3279 ~121895 AN ORDINANCE AUTHORIZING THE SALE OF TWENTY- THREE MIl.LION DOLLARS ($23,000,000) PRINCIPAL AMOUNT OF CITY OF ROANOKE, VIRGINIA, GENERAL OBLIGATION PUBLIC I1VIPRO~NT BONDS, SERIES 199~A, AND EIGHT MIl.LION THIEF. HUNDRED THOUSAND DOLLARS ($8,300,000) PRINCIPAL AMOUNT OF CITY OF ROANOKE, VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES 1996B, AS PART OF A COMBINED ISSUE OF THIRTY- ONE MIl.LION THREE HUNDRED THOUSAND DOLLARS ($31,300,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS OF THE CITY OF ROANOKE, VIRGINIA; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS AND DELEGATING TO THE CITY MANAGER AND THE DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT TI~.RETO; AUTHORW~ING THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMF. NT AND AN OFFICIAL STATEMENT AND THE DISTRIBUTION THEREOF; AUTHORIZING SUCH CITY TO EXECUTE AND DELIVER A CONTINUING DISCLOSURE CERTIFICATE OF SUCH CITY RFJ.ATING TO SUCH BONDS; AND PROVIDING FOR AN EMI~.RGENCY BE IT ORDAINED BY ~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a)(i) Pursuant to Section 47 of the Charter of the City of Roanoke, Virginia (the "City"), an election duly called and held in the City on November 8, 1994, and Ordinances Nos. 32131-080894 and 32132-080894 adopted by this Council on August 8, 1994, there were authorized to be issued, sold and delivered general obligation bonds of the City in the principal mount of $23,000,000, for the purposes specified in Ordinances Nos. 32131-080894 and 32132-080894. (ii) This Council deems it advisable and in the best interest of the City to authorize and provide for the issuance, sale and delivery of an issue of general obligation public improvement bonds of the City in the aggregate principal amount of $23,000,000 authorized for issuance pursuant to the election and ordinances referred to in subsection (a)(i) hereof to be known and designated as "City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996A" (hereinafter referred to as the "1996A Bonds"). NY1 124997.1 014035 ORD -2- (b) (i) Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950, being the Public Finance Act of 1991, and Ordinance No. 32703-102395 adopted by this Council on October 23, 1995, this Council has authorized the issuance of general obligation public improvement bonds of the City in the principal amount of $8,300,000, for the purposes specified in Ordinance No. 32703-102395. (ii) This Council deems it advisable and in the best interest of the City to provide at this time, and contemporaneously with the issuance, sale and delivery of the 1996A Bonds, for the issuance, sale and delivery of an issue of general obligation public improvement bonds in the aggregate principal amount of $8,300,000 authorized for issuance pursuant to the ordinance referred to in subsection Co)(i) hereof to be known and designated as "City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 1996B" (hereinafter referred to as the "1996B Bonds" and, collectively with the 1996A Bonds, the "Bonds"). SECTION 2. This Council hereby authorizes the sale of the Bonds, consisting of the 1996A Bonds and the 1996B Bonds, in accordance with the provisions of this Ordinance. The Bonds of each series shall he dated January 1, 1996; shall he numbered from No. R-96A-1 upwards in order of issuance in the case of the 1996A Bonds and from No. R-96B- 1 upwards in order of issuance in the case of the 1996B Bonds or as shall otherwise be provided by the Director of Finance; shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof; shall bear interest from their date payable on August 1, 1996 and semiannually on each February 1 and August 1 thereafter as determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof; and shall mature on February 1 in each of the years 1997 to 2014, both inclusive, and in the principal amount in each such year determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. The Bonds of each series maturing on or before February 1, 2006 shall not be subject to redemption prior to maturity. The Bonds of each series maturing on and after February 1, 2007 (or portions thereof in installments of $5,000) shall he subject to redemption at the option of the City prior to their stated maturities, on or after February 1, 2006, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall he selected by lot), upon payment of the following redemption prices (expressed as a percentage of the principal amount of the Bonds to he redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof.' -3- Redemption Dates (Both Dates Inclusive) Redemption Prices (Percentages of Principal Amount) February 1, 2006 to January 31, 2007 February 1, 2007 to January 31, 2008 February 1, 2008 and thereafter 102 % 101 100 If any Bond of either series (or any portion of the principal mount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fLxed for redemption, by first class mail, postage prepaid, to the registered owner thereof at his address as it appears on the books of registry kept by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date fLXed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest thereon shall cease to accrue from and after the date so specified for the redemption thereof. So long as the Bonds are in book-entry only form, any notice of redemption shall be given only to DTC or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 3. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and premium, if any, and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner as other taxes in the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 4. The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. The Director of Finance is hereby authorized to appoint a Registrar and Paying Agent for the Bonds. NY1 124987.1 014035 ORD -4- The Director of Finance shall direct the Registrar to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signator of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one; (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date; and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. SECTION 5. (a) The principal of and premium, if any, on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts at the office of the Registrar. Interest on the Bonds shall be payable by check or draft mailed by the Registrar to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 5. Co) At all thnes during which any Bond of either series remains outstanding and unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the registrar, under such reasonable regulations as it may Prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of either series may, in accordance with its terms, be transferred upon the books of registry by the person in whose name it is registered, in person or by his duly authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by his duly authorized attorney, in form satisfactory to the Registrar. l~fYl 124987.1 014035 ORD -5- (f) All transfers or exchanges pursuant to this Section 5 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 5 shall be cancelled. (g) (i) The Bonds shall be issued in full book-entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York CDTC"), as registered owner of the Bonds, and each such Bond will be immobiliT, ed in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book- entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal, premium, if any, and interest payments on the Bonds will be made by Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC pardcipants for subsequent disbursai to the beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 6. CUSIP identification numbers may be printed on the Bonds, but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed; no liability shall attach to the City or any officer or agent thereof (including any paying agent for the Bonds) by reason of such numbers or any use made thereof (including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of the successful bidder for the Bonds. 124987.1 014035 ORD -6- A copy of the f'mal legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer, to the effect that such copy is a true and complete copy (except for letterhead and date) of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 7. (a) The proceeds of sale of the 1996A Bonds shall be applied to the payment of the costs of the permanent public improvements specified in Ordinances Nos. 32131-080894 and 32132-080894. Co) The proceeds of sale of the 1996B Bonds shall be applied to the payment of the costs of the public improvement projects set out in Section 6 of Ordinance No. 32703- 102395. (c) The City covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds. SECTION 8. The Bonds shall be sold at competitive sale on January 18, 1996 or on such earlier or later date as shall be determined by the Director of Finance. The Director is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of the Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a f'mancial journal published in the City of New York, New York, and to prepare or cause to be prepared and distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official Proposal Form relating to the Bonds. The City Manager and the Director of Finance are hereby authorized to determine the principal amount of the Bonds of each series maturing on February 1 in each of the years 1997 to 2014, both inclusive, and are hereby further authorized to receive proposals for the purchase of the Bonds and to accept the proposal offering to purchase the Bonds at the lowest true interest cost to the City; provided, however, in no event shall the true interest cost with respect to the Bonds exceed eight percent (8.00%). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity as specified in the proposal accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to modify the provisions relating to the redemption of the Bonds set forth in Section 2 hereof upon the advice of the City's Financial Advisor; provided, however, in no event shall any redemption premium payable by the City exceed three percent (3.00%). The Mayor is hereby authorized and directed to execute and deliver to the purchasers an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's f'mancial advisors and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information ~IYi 124987.1 014035 ORD -7- contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed f'mal" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement". The City Manager and the Director of Finance are hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b) of Rule 15c2-12 in such form as shall be approved by the City Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond Counsel), such approval to be conclusively evidenced by their execution thereof. All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION9. The 1996ABonds, the certificate of authentication of the registrar, and the assignment endorsed on the 1996A Bonds, shall be substantially the following forms, respectively, to-wit: (FORM OF 1996A BOND) UNITED STATES OF AM~.RICA COMMONWEALTIt OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES 1996A No. R-96B-1 $ CUSIP NO.: MATURITY DATE: INTERF~T RATE: DATE OF BOND: FEBRUARY i, JANUARY 1, 1996 770077 REGISTERg. D OWNER: PRINCIPAL SUM: DOLLARS KNOW 3,1.1. MF_aN BY THESE PRESENTS, that the City of Roanoke, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itseff indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the NY1 124987.1 014035 ORD -8- Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or pro¥ided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on August 1, 1996 and on each February 1 and August 1 thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check or draft mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date. The principal of, and premium, if any, on this Bond are payable on presentation and surrender hereof, at the office of , the Registrar and Paying Agent, in the City of , . Principal of, premium, ff any, and interest on this Bond are payable in any coin or currency of the United States of America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of a series of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, and is issued for the purpose of providing funds to defray the cost to the City of needed permanent public improvements, including acquisitions, construction, additions, betterments, extensions and improvements of and to school buildings, public buildings, public bridges, streets and sidewalks, storm drains, parks, economic development, and the acquisition of real property for the foregoing, pursuant to an ordinance of the Council of the City, adopted on the 8th day of August, 1994, and ratified by a majority of the qualified voters of the City voting at an election legally called, held and conducted on the 8th day of November, 1994, and under and pursuant to the Constitution and statutes of the Commonwealth of Virginia, and the Charter of the City, as amended. The Bonds of the issue of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after February 1, 2007 are subject to redemption at the option of the City prior to their stated maturities, on or after February 1, 2006 in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time l~s than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installmenta of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of the following redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date f'Lxed for the redemption thereof: NY1 124987.1 014035 ORD -9- Redemption Dates (Both Dates Inclusive) Redemption Prices (Percentages of Principal Amount) February 1, 2006 to January 31, 2007 February 1, 2007 to January 31, 2008 February 1, 2008 and thereafter 102% 101 100 If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of this bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date f'uced for redemption, by first class mail, postage pm-paid, to the Registered Owner hereof at his address as it appears on the books of registry kept by the Registrar as of the close of business on the forty-fifth (45th) day preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same series, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing, on the books of registry kept by the Registrar for such purpose at the office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, series, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner as other taxes in the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, anthorized or limited by NY1 124987.1 014035 ORD - 10- law and without limitation as to rate or mount, sufficient to pay the principal of and premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. It is cet~dfied, recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia or the Chaxter of the City. IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City Clerk of the City; and this Bond to be dated as of the first day of January, 1996. CITY OF ROANOKE, VIRGINIA Mayor [S~L] City Treasurer Attest: proceedings. City Clerk CERTIleICATE OF AUTI~NTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned , Registrar By: Date of Authentication: NYI 124987.1 014035 ORD -11- ASSIGNMENT FOR VALUF~ RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTh~.~ IDF_.ff~'~t~G ~I~MBER OF TRANSFEI~g.g. the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or enlargement or any change whatsoever. NY1 124987.1 014035 ORD - 12- The 1996B Bonds, the certificate of authentication of the registrar, and the assignment endorsed on the 1996B Bonds, shall be in substantially the following forms, respectively, to-wit: (FORM OF 1996B BOND) UNITED STATES OF AMF, RICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES 1996B No. R-96B-1 MATURITY DATE: FEBRUARY 1, REGISTERED OWNER: INTERF~T RATE: DATE OF BOND: $ CUSIP NO.: JANUARY 1, 1996 770077 DOLLARS KNOW ALL MEaN BY THESE PRESENTS, that the City of Roanoke, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on August 1, 1996 and on each February 1 and August I thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check or draft mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date. The principal of, and premium, if any, on this Bond are payable on presentation and surrender hereof, at the office of , the Registrar NY1 124987,1 014035 ORD - 13- and Paying Agent, in the City of ., Principal of, premium, if any, and interest on this Bond are payable in any coin or currency of the United States of America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of a series of Bonds of like date, denomination and tenor except as to number, interest and maturity issued for the purpose of providing funds to defray the cost of various public improvement projects of and for the City and for the purpose of providing funds to provide for the refunding in advance of their stated maturity of certain general obligation public improvement bonds heretofore issued by the City, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 5.1 of Title 15.1 of the Code of Vkginia, 1950 (the same being the Public Finance Act of 1991), the Charter of the City and ordinances and other proceedings of the Council of the City duly adopted and taken under such Chapter 5.1. The Bonds of the issue of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after February 1, 2007 are subject to redemption at the option of the City prior to their stated maturities, on or after February 1, 2006 in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of the following redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof: Redemption Dates (Both Dates Inclusive) Redemption Prices (Percentaues of Princ~al Amount) February 1, 2006 to January 31, 2007 February I, 2007 to January 31, 2008 February 1, 2008 and thereafter 102% 101 100 If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of this bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept by the Registrar as of the close of business on the forty-fifth (45th) day preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount NY1 124987.1 0141B$ ORD 14- of this Bond (or the portion of the principal mount hereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same series, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing, on the books of registry kept by the Registrar for such purpose at the office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, series, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. TMs Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner as other taxes in the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. It is certified, recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia or the Charter of the City. 15- IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City Clerk of the City; and this Bond to be dated as of the f'~st day of January, 1996. CITY OF ROANOKE, VIRGINIA [SEAL] Mayor City Treasurer Attest: City Clerk proceedings. CERTIleICATE OF AUTI~NTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned , Registrar By: Date of Authentication: ASSIGNMENT FOR VALUED RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) 124987.1 014035 ORD - 16- PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFER~,~. the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in eveEt particular, without alteration or enlargement or any change whatsoever. SECTION 10. The City Clerk is hereby directed to file a copy of this Ordinance, certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.1-227.9 of the Code of Virginia, 1950. SECTION 11. All ordinances and proceedings in conflict herewith are, to the extent of such conflict, repealed. This Ordinance shall constitute a "resolution" for purposes of Section 15.1-227.9 of the Code of Virginia, 1950. SECTION 12. In order to provide for the public health and safety and for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect upon its passage. City Clerk NYI 124987.1 014035 ORD JAMES D. GRISSO Director of Finance CITY OF ROANOKE' DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 981-2821 Fax: ('540) 981-2940 December 18, 1995 JESSE A. HALL Deputy Director Honorable Mayor and Members of City Council Roanoke, Virginia Re: Acceptance of Bids on General Obligation Bonds, Series 1996 Dear Mayor and Members of Council: We plan to request public bids on $31,300,000 of General Obligation Public Improvement Bonds to be issued in January 1996. The bonds will be marketed as a single issue with two components. The 1996A Series will be comprised of $23,000,000 being issued pursuant to the Charter of the City and approval of the qualified voters of the City at a referendum held on November 8, 1994. The 1996B Series will be comprised of $8,300,000 being issued in accordance with the Public Finance Act pursuant to a public hearing held on October 18, 1995. We anticipate accepting bids from prospective purchasers for the $31.3 million issue on January 18, 1996. Typically, financial institutions that bid on our bonds prepare their bids literally at the last moment based on the prevailing market rates on the day of the bid. They then have couriers hand deliver the bid documents to the City Clerk to be opened at a special meeting of City Council. Once bids are opened, due to the varying interest rates throughout the life of the issue, the bond maturity schedule and interest rates must be faxed to Craigie Incorporated, the City's financial advisors, to compute the overall interest cost. City Council is required to wait approximately two hours while the computations are being prepared. We would like to propose an alternative that would be more efficient for City Council and potential bidders. Logistically it would be easier for financial institutions, some of whom have offices in Richmond, to deliver their bids to Honorable Mayor and Members of City Council December 18, 1995 Page 2 Craigie's office in Richmond. Craigie, with the oversight of City representatives with authorization delegated by City Council, could then open and compute the overall interest rate on the bids for purchase of the bonds. They would then review the bids with the City representatives and recommend acceptance of the lowest bid. City representatives would accept the lowest bid with a follow up communication to City Council summarizing the bids and acceptance of the bid with the lowest interest amount. This procedure would eliminate the need for a special meeting of City Council and the two hour wait while the overall interest costs are being computed. Handling the bid process for the issuance of their bonds in this manner has become an accepted practice among other localities. We recommend that City Council adopt the accompanying resolution to authorize the City Manager and Director of Finance to award the winning bid and to affix the interest rates to be borne by the bonds. We would be pleased to answer any questions you may have. City Manager WRH/JDG:s Attachment Director of Finance C; Wilburn C. Dibling, Jr. Robert H. Bird, Municipal Auditor Jesse A. Hall, Deputy Director of Finance Mary F. Parker, City Clerk WILBURN C, DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW '~ ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540981 2431 TELECOPIER: 540 224-3071 December 18, 1995 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: General Obliqation Bond Issue Dear Mayor Bowers and Council Members: I am attaching a draft of the bond ordinance to be considered by City Council at its December 18, 1995, meeting. This draft was received via facsimile from bond counsel on Thursday afternoon, December 14, 1995, at which time it was logistically impossible to put it in the final form of an ordinance before the agenda deadline. At Council's meeting on December 18, I will distribute a final form of the ordinance to be adopted by City Council. I do not anticipate that there will be any changes between the draft and the final form. If any changes are necessary, I will advise City Council of each change. For the information of City Council, the provisions of the bond ordinance are summarized as follows: Authorizes the sale of Series 1996A and 1996B bonds of the City in the total amount of $31,300,000. Pledges the full faith and credit of the City to payment of principal, premium, if any, and interest on the bonds. Authorizes the Director of Finance to appoint a Registrar and a Paying Agent. 4. Sets out the procedures for payment of principal, premium, if any, and interest on the bonds. The Honorable Mayor and Members of City Council December 18, 1995 Page Requires that the proceeds of the bonds be used only for the purposes set out in Ordinance Nos. 32131-080894, 32132-080894 and 32703-102395. 6. Provides for competitive sale of the bonds on January 18, 1996. Authorizes the Director of Finance to publish a Notice of Sale in The Bond Buyer, a Preliminary Official Statement and other forms. Authorizes the City Manager and Director of Finance to receive proposals for the bonds and to accept the proposal offering to purchase the bonds at the lowest true interest rate not to exceed 8%. Provides for the Mayor to execute and deliver an Official Statement in substantially the form of the Preliminary Official Statement. 10. Establishes the form of the bonds. 11. Directs the City Clerk to file a certified copy of the bond ordinance with the Circuit Court. If City Council has any questions with respect to the provisions of this bond ordinance, I will be pleased to discuss them. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f cc: W. Robert Herbert, City Manager James D. Grisso, Director of Public Works Mary F. Parker, City Clerk MARY E PARKER, CMC/AAE City Cl~rk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk January 2, 1996 File #137-175-429 William H. Leighty, Director Virginia Retirement System P. O. Box 2500 Richmond, Virginia 23218-2500 Dear Mr. Leighty: I am enclosing copy of Resolution No. 32792-121895 endorsing enactment of legislation by the 1996 Session of the General Assembly authorizing the portability of benefits between local government retirement systems or between local retirement systems and the Virginia Retirement System. Resolution No. 32792-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. MFP:sm Sincerely, Mary F. Parker, CMC/AAE City Clerk EI3c. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.V~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File//137-175-429 The Honorable A. Victor Thomas Member, House of Delegates 1301 Orange Avenue, N. E. Roanoke, Virginia 24012 The Honorable Clifton A. Woodrum, III Member, House of Delegates P. O. Box 1371 Roanoke, Virginia 24007 The Honorable John S. Edwards Member-Elect, Senate of Virginia P. O. Box 1179 Roanoke, Virginia 24006-1179 Gentlemen: I am enclosing copy of Resolution No. 32792-121895 endorsing enactment of legislation by the 1996 Session of the General Assembly authorizing the portability of benefits between local government retirement systems or between local retirement systems and the Virginia Retirement System. Resolution No. 32792-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. MFP:sm Sincerely, Mary F. Parker, CMC/ME City Clerk Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32792-121895. A RESOLUTION endorsing enactment of legislation by the 1996 Session of the General Assembly authorizing the portability of benefits between local government retirement systems or between local retirement systems and the Virginia Retirement System. WHEREAS, the recruitment and retention of qualified personnel is critical to maintaining and improving the quality of public service in the Commonwealth; and WHEREAS, intrastate mobility of public service professionals would facilitate and enhance the recruitment of qualified personnel; and WHEREAS, some political subdivisions of the Commonwealth do not participate in the Virginia Retirement System and provide a local retirement system whose benefits are not portable from system to system; and WHEREAS, Title 51.1 of the Code of Virginia does not provide for the portability of retirement benefits between local retirement systems or between local retirement systems and the Virginia Retirement System; and WHEREAS, the House of Delegates and the Senate requested the Virginia Retirement System, in cooperation with the Association for the Municipal Retirement Systems of Virginia, to study the portability of retirement benefits between the Commonwealth and its political subdivisions; and WHEREAS, as a result of the portability study, the Virginia Retirement System and the Association for the Municipal Retirement Systems of Virginia recommend enabling legislation to permit the portability of benefits of vested members, based on a reciprocal agreement between participating systems; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council supports the enabling legislation sought by the Virginia Retirement System to permit the portability of benefits between local retirement systems or between local retirement systems and the Virginia Retirement System. 2. The City Clerk is directed to forward an attested copy of this resolution to the Honorable A. Victor Thomas, Member, House of Delegates, the Honorable Clifton A. Woodrum, III, Member, House of Delegates, and the Honorable John S. Edwards, Member-Elect, Senate of Virginia. ATTEST: City Clerk. CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 981-2821 Fax: (540) 991-2940 JAMES D. GRISSO Director of Finance December 18, 1995 JESSE A. HALL Deputy Director Honorable Mayor and Members of City Council Roanoke, Virginia Honorable Mayor and Members of Council: In 1994, the General Assembly requested the Virginia Retirement System (VRS) in cooperation with the Association of Municipal Retirement Systems of Virginia, to study the portability of retirement benefits between the Commonwealth and its political subdivisions. A report shall be presented to the 1996 General Assembly recommending approval of portability between the ten public plans in Virginia and with the YRS. To present with this report, VRS has requested each public plan to provide a resolution approved by their local governing body supporting the concept of portability. Portability was included in the Legislative Program adopted by City Council on December 11, 1995. recommend your approval of the attached resolution. JDG\DP:s Attachment Director of Finance C' W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Doris Peters, Retirement Administrator A:~Por t. Rpt MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #-44-305-468 Elmer C. Hodge County Administrator County of Roanoke P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge: I am enclosing copy of Resolution No. 32793-121895 authorizing execution of a First Addendum to the Water Contract Addendum dated January 27, 1995, between the City of Roanoke and the County of Roanoke and providing that the County of Roanoke provide traded water to City owned facilities in the Coyner Springs area located in Botetourt County. Resolution No. 32793-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. MFP:sm Enc. pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 IN TH~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of December, 1995. No. 32793-121895. A RESOLUTION authorizing the execution of a First Addendum to the Water Contract Addendum dated Sauuary 27, 1995, between the City of Roauoke and the County of Roanoke and providing that the County of Roanoke provide traded water to City owned facilities in the Coyner Springs area located in Botetourt County. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Nlayor and City Clerk are authorized, respectively, to execute and attest, for and on behalf of the City a First Addendum to the Water Contract Addendum dated January 27, 1995, between the City of Roanoke and the County of Roauoke, such Addendum being generally in the form of the attachment to the report to this Council dated December 18, 1995, and being subject to any amendments as to form that might be deemed necessary by the City Attorney prior to execution, ali as more particularly set forth in the said report. The form of such First Addendum shall be approved by the City Attorney prior to execution. 3. The execulion of the First Addendum to the Water Contract Addendum dated January 27, 1995, is conditioned upon the agreement oftbe County of Roanoke, by appropriate resolution, to enter into th~ said Addendum. 4. The Clerk is directed to transmit an ~teated copy of this resolution to the Clerk for the Roanoke County Board of Supervisors. ATTEST: City Clerk. December 18, 1995 Report No. 95-350 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Coyner Springs Water Main - Addendum to Roanoke County Water Contract The attached staff report was considered by the Water Resources Committee at its regular meeting on December 11, 1995. The Committee recommends that Council authorize the Mayor to execute the attached addendum to the 1979 water contract with Roanoke County, upon execution of same by Roanoke County, in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Glenn D. Radcliffe, Director of Human Development Barry L. Key, Manager, Management & Budget Charles M. Huffine, City Engineer Ellen Evans, Construction Cost Technician City of Roanoke Interdepartmental Communication Report No. 95-350 DATE: TO: FROM: SUBJECT: December 11, 1995 ~b~,r,s~_ater Resources Committee Kit B. Kiser, Director, Utilities and Operations, thru W. Robert Herb~ Manager COYNER SPRINGS WATER MAIN ADDENDUM TO ROANOKE COUNTY WATER CONTRACT II. Backclround on the subject in chronological order is as follows: The city owns and operates several facilities located in Botetourt County. These facilities include the former Nursing Home, the Juvenile Detention Center and the Crisis Intervention Center. Drinking water service to these facilities has been provided by a spring as the water source. The Virginia Department of Health (VDH) has determined that the spring may be influenced by surface water. This potential for contamination requires that the City extend public water service to the facilities. Roanoke County provides public water to southwestern Botetourt County. The January 27, 1995, Addendum to the 1979 Water Contract with Roanoke County provides for the exchange of water between The City of Roanoke and Roanoke County. Botetourt County has elected to not participate in a project to provide public water service to the Coyner Springs area. Current situation is as follows: The City owned facilities are proposed to be served by public water main. This water main will be constructed, owned, and maintained by the City of Roanoke. The estimated cost to construct the water main is $310,000. Members, Water Resources Committee RE: COYNER SPRINGS WATER MAIN ADDENDUM TO ROANOKE COUNTY WATER CONTRACT December 11, 1995 Page 2 of 3 Roanoke County staff has aqreed to provide water to City owned facilities as traded water under the terms of the 1995 Addendum. III. IV. The City Attorney has drafted the attached addendum to the water contract. This addendum provides for Roanoke County to provide water to City owned facilities in Botetourt County as traded water. The attached addendum is being concurrently considered by the Roanoke County Board of Supervisors· Issues in order of importance are as follows: Public Water Service Cost of Water Proiect Schedules Alternatives in order of feasibility are as follows: A. Committee recommends that the City Council authorize the Mayor to execute the attached addendum to the 1979 water contract with Roanoke County, upon execution of same by Roanoke County. Public water service will be provided to existing City owned facilities. Other alternative water sources have been studied and found to be not feasible. Cost of water will be zero. The 1995 addendum to the water contract specifies that traded water will not be charged for, or paid for, by either party. Traded water is counted toward minimum and maximum purchases under the agreement. Proiect schedules will be satisfied. Construction of the project will begin in spring 1996. Committee does not recommend that the City Council authorize The Mayor to execute the attached addendum to the 1979 water contract with Roanoke County. Members, Water Resources Committee RE: COYNER SPRINGS WATER MAIN ADDENDUM TO ROANOKE COUNTY WATER CONTRACT December 11, 1995 Page 3 of 3 Public water service will not be provided to existing City owned facilities. The City may need to construct new or improve existing water treatment facilities at Coyner Springs. 2. Cost of water will be unknown. o Project schedules will not be satisfied. Construction of the project will be delayed indefinitely. V. Committee recommends that City Council authorize the Mayor to execute the attached Addendum to the 1979 Water Contract with Roanoke County, upon execution of same by Roanoke County. WRH\PCS:ga CC: City Attorney Director of Finance Director of Public Works Director of Utilities & Operations Director of Human Resources Manager, Management and Budget City Engineer Construction Cost Technician FIRST ADDENDUM TO WATER CONTRACT ADDENDUM DATED IANUARY 27, 1995. This flint addendum to the water contract addendum dated January 27, 1995 is made and entered into this day of ,1995, by and between the City of Roanoke, a Municipal Corporation of the Commonwealth of Virginia, hereafter referred to as "City", and the County of Roanoke, a political subdivision, of the Commonwealth of Virginia, hereafter referred to as "County". The City and County hereby agree to the following: Pursuant to paragraph 7, emitled "Traded Water", of the January 27, 1995, water contract addendum the County will provide traded water to the City owned facilities in the Coyner Springs area located in Botetourt County. The City will construct, own, and maintain the water main and appurtenances, including but not limited to water valves, fire hydrants, and water meters, that may be necessary to transport the water from the County's water line to the Coyner Springs area~ The City will connect its water main at the existing County 16 inch water main located in Botetoun County in order to transport the water fi'om the County water line to the Coyner Springs area. City will not permit any connection to the City's water line other than connections to the City owned facilities in the Coyner Springs area, without prior agreement from the County. Such water as is supplied by the County to the City for this water line will be considered traded water under paragraph 7 of the water contract addendum dated January 27, 1995. This First Addendum may be executed in two counterparts, each of which when so executed and delivered, shall be an original, and the counterparts taken together shall constitute one and the same instrument. WITNESS the following signatures and seals: ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk David A. Bowers, Mayor COUNTY OF ROANOKE Mary H. Allen, Clerk, Board of Supervisors H. Odell Minnix, Chairman Board of Supervisors Approved as to Form: Approved as to Execution: City Attorney City Attorney IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32794-121895. AN ORDINANCE amending and reordaining paragraphs (9) and (15) of subsection (b) of §26-45, Prohibited discharges generally, and subsection (b) of §26-46, Di~;harge of heavv metals and toxic materials. Code of the City of Roanoke (1979), as amended, the amended sections to incorporate the new technical based limits, a relaxed pH limit, and the new provisions relating to wastewater pumped from restaurant grease traps; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Paragraphs (9) and (15) of subsection (b) of §26-45, Prohibit:ed discharges ~,enerallv. of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordalned to read and provide as follows: §26-45. Prohibited discharges ~anerallv. (b) Discharges into public sewers shall not contain: (9) Waste, wastewater or any other substance having a pH lower than five (5.0) or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment, or personnel at the wastewater facility. (15) Trucked or hauled industrial wastewater, with the exception that wastewater pumped from re~__nurant grease traps may only be trucked or hauled and discharged only at a designated area at the wastewater treatment plant. 2. Subscefion(b)of§26-46, Discharge ofhcaw metals and toxic materials, oftheCode of the City of Roanoke (1979), as amended, is hereby amended and reordalned to read and provide as follows: §26-46. Dischar,,e of heaw metals and toxic materials. Co) The maximum allowable concentrations of heavy metals stated in terms of millisrams per liter (rog/l), determined on the basis of'individual sampling in accordance with '!Standard Methods" are: (1) (2) (3) (4) (5) (6) (7) (s) (9) 0o) Arsenic: ..................... 0.18 mg/I. Barium: ...................... 5.0 mg/l. Boron: ........................ 1.0 mg/I. Cadmium: .................. 0.03 mWl. Chromium (total): ...... 1.63 mg/l. Chromium VI: ........... 0.59 mg/l. Copper: ...................... 1.61 mg/l. Cyanide: ..................... 1.0 mg/i. Lead: .......................... 0.3 mg/1. Manganese: ................ 1.0 mg/l. (11) Mercury: .................... 0.003 mg/l. (12) Nickel: ........................ 2.81 mg/l. (13) Selenium: .................... 0.02 mg/l. (14) Silver: ........................... 0.28 raft/1. (15) Zinc: ............................. 0.8 mg/I. In addition, flit is determined that any one (1) of these parameters exceeds the state effluent requirements for the wastewater treatment plant, an adjustment in the given parameter concentration limit will be requked. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to ensure compliance. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist and this ordinance shah be in full force and effect upon its passage. ATTEST: City Clerk. ~?December 18, 1995 Report No. 95-353 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Amendments to Sewer Use Standards - Technical Based Limits, pH, Language The attached staff report was considered by the Water Resources Committee at its regular meeting on December 11, 1995. The Committee recommends that Council authorize an amendment to the Sewer Use Standards to incorporate the new technical base limits, a relaxed pH limit, and the new language for "gray water", in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Steven L. Walker, Manager, Water Pollution Control Plant Jesse H. Perdue, Manager, Utility Line Services Martin E. Sensabaugh, Pretreatment Coordinator Report No. 95-353 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: December 11, 1995 ~ember~, Water Resources Committee ~ Kit B. Klser, Dlrecto~ ~~es & Operations thru W. Robert Herb~rt~Manager Amendments to Sewer Use Standards - Technical Based Limits, pH, Language Backqround in chronological order is as follows: Sewer Use Standards of the City Code protects the Water Pollution Control Plant from harmful discharges. Industrial discharqes are requlated by the City's Industrial Pretreatment Program as authorized by the Sewer Use Standards. The Department of Environmental Quality (DEQ) regulates the City's Pretreatment Program by VPDES permit requirements. Industrial Technical Based Metal Limits as located in the Sewer Use Standards must be re-evaluated every five (5) years per VPDES permit requirements. The limits reflect industrial loading, land application of sludge, VPDES discharge requirements, and water quality standards. The Water Pollution Control Plant has recently completed the re-evaluation. II. Current situation is as follows: DEQ has approved the re-evaluated technical based limits and a relaxed pH limit (Attachment A). Some technical based limits have become more stringent, some have been relaxed, and some have remained the same (Attachment B). The notice of modification to the Pretreatment Program has been published in the local newspaper for thirty (30) days and received no comment. Pretreatment Audit performed by the DEQ on October 10, 1995, requests language for "gray water" be incorporated in the Sewer Use Ordinance. Gray water is water pumped from restaurant grease traps (Attachment C, paragraph A.1). Members, Water Resources Committee December 11, 1995 Page 2 Council authorization is needed to amend the Sewer Use Standards to incorporate the new technical based limits for metals, to incorporate a relaxed pH limit, and the language "gray water" as requested by DEQ (which is wastewater pumped from grease traps). III. Issues in order to importance A. Timinq B. Requirement C. Funding IV. Alternatives in order of feasibility are as A. are as follows: follows: Council authorize an amendment to the Sewer Use Standards to incorporate the new technical based limits, a relaxed pH limit, and the new language for "gray water". 1. Timinq is important as industrial permits will soon be up for renewal. 2. Requirement by DEQ's VPDES permits will be met. 3. Fundinq is not needed. Council not authorize an amendment to the Sewer Use Standards to incorporate the new technical based limits, a relaxed pH limit, and the new language for "gray water". 1. Timinq is a moot issue. 2. Requirement to meet DEQ's VPDES permit will not be met. Enforcement actions could result. 3. Fundinq is a moot issue. Members, December Page 3 Water Resources Committee Il, 1955 Committee recommends that City Council concur with Alternative "A", authorizing an amendment to the Sewer Use Standards to incorporate the new technical base limits, a relaxed pH limit, and the new language for "gray water". SLW:KBK:afm Attachments cc: City Attorney Director of Finance Director of Utilities & Operations Manager, Water Pollution Control Plant Manager, Utility Line Services Pretreatment Coordinator Attachment "A" Peler W. Schmidl Director COMMONWEALTH o[ VIRQINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Waler Regional Office 3015 Peters Creek Road Post Office Box 7017 Roanoke, Vir§inia 24019 (703) 562-3666 Thomas L. Henderson Regional Director October 16, 1995 CERTIFIED~IL RETURN RECEIPT REQUESTED Mr. Steven L. Walker Plant Manager Roanoke STP 1402 Bennington St., S.E. Roanoke, Virginia 24014 RE: Approval of Modification to the Approved Pretreatment Program for the Roanoke Publicly Owned Treatment Works, VPDES Permit No. VA0025020 Dear Mr. Walker: The Director has approved the modifications to Roanoke's pretreatment program. This approval is in accordance with VR-680-14-01. If you have any questions, please do not hesitate to call us. Sincere~ ~~. Henderson Regional Director EPA Region III West Central Regional office W. M. Gregory, OWPS-PS&E MEMORANDUM DEPARTMENT OF ENVIRONMENTAL QUALITY, WATER DIVISION P. O. Box 11143 Richmond, VA 23230-1143 ~UBJECT: TO: FROM: APPROVAL OF MODIFICATION TO THE APPROVED PRETREATMENT PROGRAM FOR THE CITY OF ROANOKE PUBLICLY OWNED TREATMENT WORKS (VPDES PERMIT No. VA0025020) Peter W. Schmidt, Director, Department of Environmental Quality Dallas~k~''~' R. Sizemor. e, Ac~lng Permit Manager for West Central Regional office DATE: gOPIES: October 13, 1995 W. Mike Gregory, OWPS-PS&E Leqal Name of Owner: ~ubmitted B~ Date of Submittal: Receivinq Facility: Receivinq Stream: City of Roanoke Steven L. Walker City of Roanoke Modification request dated August 17, 1995, and received August 18, 1995 Roanoke STP Stream: Roanoke River Basin: Roanoke River Subbasin: Roanoke River Section: 6 Class IV Special Standards: pH Pretreatment Program Modification VPDES Permit No. VA0025020 Page 2 Public Notice: The modification was public noticed in The Roanoke Times and World News on September 4, 1995 and September 11, 1995. EPA Comments: Modification to the Approved Pretreatmen~ Proqram: Planninq Statement: Staff comments: None The proposed modification to the approved pretreatment program consists of revisions of the local limits, including deletion of an upper pH limit and reducing the lower pH limit to 5.0 (approved by DEQ staff on August 9, 1995). The pretreatment program for the city of Roanoke was approved on August 21, 1984, under jurisdiction of EPA and modified on December 2, 1993. On August 31, 1995, a letter was sent to the Fifth PDC notifying them of the proposed modification to the program. No comments were received. State Water Control Law and the Clean Water Act require Publicly Owned Treatment Works to develop programs to meet the requirements of the State Permit Regulations and General Pretreatment Regulations. This is necessary to regulate industrial pollutants introduced to their treatment works which have the potential of causing plant upset, or pass-through, or sludge contamination. Pretreatment Program Modification VPDES Permit No. VA0025020 Page 3 Staff comments (cont'd.) The city of Roanoke has developed the above mentioned modification to effectively administer the program and control the industrial users into the system. The VPDES permit for the Roanoke STP required a reevaluation of local limits within one year of permit reissuance. The reevaluation determined that local limits revisions were needed and changes are proposed accordingly. Changes in pH limits are also proposed and are in compliance with federal and State requirements. STAFF RECOMMENDATIONS: The staff recommends that the Director: 1. Approve the modification to the pretreatment program regulating industrial discharges to the Roanoke sewage treatment works. 2. Direct the staff to notify the permittee of this approval. Approved: Thomas L. Henderson, Regional Director, Peter W. Schmidt, Director foL Date: //~// ~//q ~" Attachment "B" summary Sheet for Technical Based Local Limits Existing Limits Proposed Limits Arsenic-- 0.25 mg/1 0.18 mg/1 Cadmium-- 0.02 mg/1 0.03 mg/1 Chromium- 2.0 mg/1 1.63 mg/1 Copper-- 1.0 mg/1 1.61 mg/1 Cyanide-- 1.0 mg/1 1.0 mg/1 Lead--- 0.3 mg/1 0.3 mg/1 Mercury-- 0.005 mg/1 0.003 mg/1 Nickel-- 2.0 mg/1 2.81 mg/1 silver-- 0.1 mg/1 0.28 mg/1 Zinc-- 2.0 mg/1 0.8 mg/1 Hex. Ct-- 0.011 mg/1 0.59 mg/1 pH--- 5.5 to 9.5 S.U. => 5.0 S.U. INSTRUCTIONS: Attachment "C" PART X EVALUATION Complete during or after onsite audit based on reviewer's analysis of program documentation and implementation. Distinguish between required POTW actions necessary to achieve compliance with the POTW permit, approved program, or General Pretreatment Regulations and recommended actions to improve or refine the existing program. Legal Authority and Control Mechanism (Part III) 1. Describe required POTW actions to improve existing legal authority or interjurisdictional agreements. DURING THE NEXT ROUND OF PROGRAM REVISIONS, CHANGE THE SEWER USE ORDINANCE TO INDICATE THAT NO TRUCKED OR HAULED INDUSTRIAL WASTEWATER IS ACCEPTED AT THE STP WITH THE EXCEPTION OF "GRAY WATER" FROM GREASE TRAPS. THIS WIIJ~ CLARIFY THAT GREASE TRAP pUMPAGE IS NOT PROHIBITED. Descr£be recommended POTW actions to improve the POTWs legal authority or interjurisdictional agreements. (RECOMMENDATIONS TO IMPROVE THE LEGAL AUTHORITY WEKE pKEVIOUSLY DISCUSSED WITH CITY REPRESENTATIVES AND WERE DocUMENTED IN P~EVIEWS OF THE DRAFT SEWER USE ORDINANCE DURING THE AI~PROVAL pROCESS.) Application of Pretreatment Standards (Part IV) 1. Describe required POTW actions necessary to adequately apply prescribed standards: INCLUDE IN THE SIU PERMITS ALL OF THE LOCAL LIMITS WHICH HAVE BEEN DEVELOPED AS UNIFORM CONCENTRATION LIMITS BASED ON TOTAL INDUSTRIAL FLOW (WITH THE EXCEPTION THAT THE LIMIT FOR TOTAL CHROMIUM MAY BE USED IN pLACE OF THE LIMIT FOR HEXAVALENT CHROMIUN}- ALSO, INCLUDE pH MONITORING KEQUIREMENTS IN ~ pERMITS. CLARIFY THE SAMPLE TYPES REQUIRED IN THE GRAHAM-WHITE PERMIT. THE PERMIT MUST SPECIFY THAT COMPOSITE SAMP~.~.S ~ REQUIRED (EVEN WHERE GRABS APsE COMPOSITED IN LIEU OF COLLECTING 24 HOUR COMPOSITES) FOR ~ pAP. AMETERS EXCEPT THOSE FOR WHICH COMPOSITE SAMPLING IS NOT APPROPRIATE (pH, OIL AND GREASE, ETC.). FURTHER, WHERE TRUE GRAB SAMPLES REQUIRED IN A pERMIT, THE PERMIT SHOULD SPECIFY THE NUMBER OF GRABS KEQUIKED OVER A DAY, OR OVER SOME OTHER PERIOD OF TIME, AND THIS SHO[/LD BE BASED ON WHAT IS NECESSARY TO OBTAIN REPRESENTATIVE DATA (e.g., GRABS PER DAY - TO ASSESS INSTANTANEOUS pH OR OIL & GREASE LIMITS). CLEARLY SPECIFY THE SAMPLING LOCATION IN THE pERMIT FOR THE N&W-ROANOKE SHOPS. TEE CURRENT DESCRIPTION OF THE SAMPLING POINT IS NOT ADEQUATE- Describe recommended POTW actions to improve the POTWs application of pretreatment standards: NONE Rev. 10/15/93 G-22 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk December 21, 1995 File #2-20-184-468 Mr. Robert Mills 1944 Tucker Lane Salem, Virginia 24153 Frank N. Perkinson, Jr., Attorney Perkinson and Perkinson P. O. Box 145 Roanoke, Virginia 24002-0145 Gentlemen: I am enclosing copy of Ordinance No. 32796-121895 providing for acquisition of real property at 517 Church Avenue, identified as Official Tax No. 1113409, and the structure located thereon, for the consideration of $65,000.00; and a vacant lot on Campbell Avenue, identified as Official Tax No. 1011204, for the consideration of $35,000.00, for the Employee Parking Project, upon certain terms and conditions. Ordinance No. 32796-121895 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, December 18, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Mr. Phillip Pitts, 3216 Collingwood Street, N. E., Roanoke, Virginia 24012 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32796-121895. AN ORDINANCE providing, for the acquisition of real property at 517 Church Avenue, identified by Roanoke City Tax No. 1113409, and the structure located thereon, and a vacant lot on Campbell Avenue identified by Roanoke City Tax Map No. 1011204, for the Employee Parking Project, upon certain terms and conditions; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The proper City officials are authorized to acquire for the Employee Parking Project, fee simple title to the real estate at 517 Church Avenue, identified by Roanoke City Tax Map No. 1113409, and the structure located thereon, for the consideration of $65,000.00. 2. The proper City officials are authorized to acquire for the Employee Parking Project the fee simple title to a vacant lot on Campbell Avenue, identified by Roanoke City Tax Map No. 1011204 for the consideration of $35,000.00. 3. Upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the consideration to the owners, certified by the City Attorney to be entitled to the same. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROXNOKB, The 18th day of December, 1995. No. 32795-121895. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal city of Roanoke, an emergency is declare4 to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: &mDroori&tions General Government Employee Parking (1) .............................. 1) Appropriated from General Revenue (008-056-9698-9003) $ 100,000 $ 8,058,469 200,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. December 18, 1995 Report No. 95-354 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Acquisition of Property The attached staff report was considered by the Water Resources Committee at its regular meeting on December 11, 1995. The Committee recommends that Council authorize the following in accordance with conditions stated in the attached report: Appropriate $100,000 that is currently available in the Transfers to Capital Projects Account No. 001-004- 9310-9508 to the Employee Parking Capital Account No. 008-056-9698-9003 to provide additional funding for acquisition of properties. Purchase the house and lot on Church Avenue, Tax Map No. 1113409, for a cost of $65,000. Purchase the vacant lot on Campbell Avenue, S. W., Tax No. 1011204 for $35,000. Authorize the City Manager or the Assistant City Manager and the City Clerk to execute and attest, respectively, the necessary documents, in a form approved by the City Attorney, to purchase these properties. ETB:KBK:afm Attachments cc: W. Robert Wilburn C. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee Herbert, City Manager Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer D. D. Roupe, Manager, Supply Management Diane $. Akers, Budget Administrator Report No. 95-354 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: II. December 11, 1995 Members, Water Resources Committee ~Kit B~.~'K~is~r, Director, Utilities and Operations thru W. Robert Herbe/,~C~ Manager Acquisition of Property Background in chronological order is as follows: A. In September, 1994, a plan was developed to address the Employee Parking recommendation. B. In December, 1994, Council approved the transfer of funds to allow acquisition of property. Two parcels have been acquired. C. A house and lot located at 517 Church Avenue, S.W., Tax Map //1113409, has been identified as a possible site to acquire to allow implementation of the Parking Project. D. A vacant lot on Campbell Avenue, S. W., Tax Map No, 1011204, also has been identified as a possible site to acquire to allow implementation of the Parking Project. Current Situation is as follows: A. The property owners have agreed to sell, to the City of Roanoke, the properties previously identified. See attached offer letters. Both properties have been reviewed by Mr. Will Claytor, Director, Real Estate Valuation, and the amounts proposed have been determined to be a fair price. Members, Water Resources Committee Acquisition of Property December 11, 1995 Page 2 III. Issues in order of importance are: A. Need B. Timing C. Funding IV. Alternatives in order of feasibility are: A. Committee recommends that City Council authorize the purchases of a house and lot on Church Avenue, Tax Map No. 1113409, for a cost of $65,000; and also avacantlot on Campbell Avenue, S.W.,Tax No. 1011204 for ~35,000. 1. Need of the requested property is for the Employee Parking Project. 2. Timing is critical to allow for the acquisition of the property which is currently available at a fair price. 3. Funding is partially available in Employee Parking Capital Account 008-056-9698-9003 to provide for the acquisition of the property. Additional funding of 9100,000 is available in the Transfers to Capital Projects Account//001-004-9310-9508. B. Committee does not recommend that City Council authorize the purchases of a house and lot on Church Avenue, Tax Map No. 1113409, for a cost of $65,000; and also a vacant lot on Campbell Avenue, S.W., Tax No. 1011204 for $35,000. 1. Need for the acquisition of property for the Employee Parking Project would continue to exist. 2. Timing would not be a factor in this alternative. 3. Funding designated for the acquisition of property for the Employee Parking Project would not be expended at this time. Members, Water Resources Committee Acquisition of Property December 11, 1995 Page 3 Committee's Recommendation is that City Council approve Alternative "A", and authorize the following: Appropriate ~100,000 that is currently available in the Transfers to Capital Projects Account #001-004-9310-9508 to the Employee Parking Capital Account 008-056-9698-9003 to provide additional funding for acquisition of properties. Purchase the house and lot on Church Avenue, Tax Map No. 1113409, for a cost of $65,000. C. Purchase the vacant lot on Campbell Avenue, S.W., Tax No. 1011204 for $35,000. Authorize the City Manager or the Assistant City Manager and the City Clerk to execute and attest, respectively, the necessary documents, in a form approved by the City Attorney, to purchase these properties. WRH/KBK/SEF/ Attachments CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Manager, Supply Management Budget Administrator 1944 Tucker Lane Salem, Virginia 24153 Date: 11/14/95 Mr. John M. Bowman Real Estate Acquisition Specialist Office of the City Engineer 215 Church Avenue, S.W., Room 350 Roanoke, Virginia 24011 RE: SALE OF BUILDING, 517 CHURCH AVENUE, TAX MAP NO. 1113409 Dear Mr. Bowman: This letter is to inform you that I would like to offer for sale to the City of Roanoke the house and lot located at 517 Church Avenue, S.W., for a purchase price of $65,000 with the City of Roanoke paying all closing costs. The closing date will be on April 30, 1996. The property will be vacated and without tenants on April 30, 1996. The above mentioned house may or may not be habitable at closing time and I understand that the City of Roanoke intends to tear down this house to make a parking lot. Sincerely, Robert Mills FRANK N, PERKINSON, JR DIANA M. PERKINSON PERKINSON AND PEI~KINSON 115 WEST KIRK AVENUE. S.W RO. 8~ 145 ROANOKE. VlRGINIA 2400243145 November 10, 1995 Gladys L. Yates, Esquire Assistant City Attorney 464 Municipal Building 215 Church Avenue, SW Roanoke, VA 24011-1595 Re: Phillip Pitts, Official Tax No. 1011204 - Vacant Lot on Campbell Avenue, S.W. - Pt. Lots 4 & 5, Blk. 10, Official Survey Sec. S.W. Dear Ms. Yates: This is in response to your letter of November 8, 1995. This is to confirm that my client, Phlllip Pitts, is willing to sell the City the herein above described property for the sum of $35,000.00. Of course my client is aware that all liens against the property, including the real estate taxes, will have to be satisfied out of the proceeds of the sale. It is further understood that the purchase is contingent upon City Counsel's authorization for the purchase of the same. You had requested my client's address, it is 3216 Collingwood Street, N.E., Roanoke, VA 24012. However, I would appreciate it if you directed all correspondence to him through me. As you apparantly realize, Mr. Pitts will not be able to execute the deed until January 7, 1996 when he turns eighteen years of age. Please let me know as soon as you are aware that the City has authorized the purchase so ! can go ahead and draw the deed and have it prepared to be signed on January 7, 1996. If you have any questions please let me know. FNP/rc Frank N. Perkinson, ~~ru~ IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of December, 1995. No. 32798-121895. VIRGINIA, AN ORDINANCE providing for the acquisition of property rights needed by the City for the construction of the Roanoke River and Tinker Creek Sewer Interceptor Projects; authorizing the City Manager to fix a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; authorizing the City to make motion for the award of a right of entry on any of the parcels for the purpose of commencing the project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the construction of the Roanoke River and Tinker Creek Sewer Interceptor Projects, the City wants and needs certain fee simple interest, permanent and temporary construction easements, and rights of ingress and egress, as more specifically set forth in the report and Attachments "A" and "B" thereto, to this Council dated December 18, 1995, on file in the Office of the City Clerk. The proper City officials are authorized to acquire for the City from the respective owners the necessary fee simple interest, permanent easements, and temporary construction easements, with appropriate ancillary rights with respect to the parcels, for such consideration as the City Manager may deem appropriate, subject to the limitation set out below and subject to applicable statutory guidelines. All requisite documents shall be upon form approved by the City Attorney. 2. The City Manager is directed to offer on behalf of the City to the owners of each of the aforesaid parcels, such consider- ation as he deems appropriate for the necessary interests, provided, however, the total consideration offered or expended shall not exceed $250,000.00 without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the respective consideration to the owners of the interest conveyed, certified by the City Attorney to be entitled to the same. 3. Should the City be unable to agree with the owner of any real estate over which an easement is required or should any owner be a person under a disability and lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the City the appropriate property rights. 4. In instituting or conducting any condemnation proceeding, the City Attorney is authorized to make motion on behalf of the City for entry of an order, pursuant to S25-46.8, Code of Virginia (1950), as amended, granting to the City a right of entry for the purpose of commencing the project. The Director of Finance, upon request of the City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the respective owners. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THB CITY OF ROANOKE, VIRGINIA The 18th day of December, 1995. No. 32797-121895. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Sewage Treatment Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Sewage Treatment Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Capital Outlay Roanoke River Interceptor Sewer Property (1) ...... Tinker Creek Interceptor Sewer Property (2) ....... Sewage Treatment Plant Expansion Bonds 94 (3) ..... 1) Appropriated from Bond Funds (003-056-8476-9001) $ 200,000 2) Appropriated from Bond Funds (003-056-8477-9001) 50,000 3) Appropriated from Bond Funds (003-056-8465-9001) (250,000) $ 20,867,677 200,000 50,000 13,530,882 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. December 18, 1995 Report No. 95-355 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Land Acquisition for Roanoke River and Tinker Creek Interceptor Sewer Systems The attached staff report was considered by the Water Resources Committee at its regular meeting on December 11, 1995. The Committee recommends that Council take the following action in accordance with conditions stated in the attached report: Authorize the acquisition of fee simple, permanent easements, and temporary construction easements, as required, across properties identified in Attachments A and B by making offers based on City records, or individual appraisals and institute condemnation, as necessary, for the two sewer interceptor projects. Appropriate $250,000 from the Sewage Treatment Plant Expansion Bonds, Account No. 003-056-8465-9001, to accounts to be established by the Director of Finance entitled Roanoke River Interceptor Sewer Property and Tinker Creek Interceptor Sewer Property. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Ellen Evans, Construction Cost Technician Rosemary Trussell, Accountant, Contracts and Fixed Assets Diane S. Akers, Budget Administrator Report No. 95-355 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: December 11, 1995 ~.bersm Water Resources Committee ~ B~. _'_~e~r~t~D~r 19f Utilities& Operations thru W.~T~bert-7{~rbe~'] City Manager Land Acquisition for Roanoke River and Tinker Creek Interceptor Sewer Systems Backqround in chronological order is as follows: An agreement with other jurisdictions to replace the sewers has been completed. The enqineerinq design work for the two projects is nearing completion. II. Current situation is as follows: Land riqhts from 109 parcels are needed on the Roanoke River interceptor sewer system. (See Attachment A). Twenty four (24) of those parcels already belong to the City of Roanoke. There is also approximately forty (40) parcels of indeterminate ownership where land rights will be required. Land rights from forty (40) parcels are needed on the Tinker Creek interceptor sewer system. (See Attachment B). Nineteen (19) of those parcels already belong to the City of Roanoke. Value of land riqhts to be determined by City records and/or individual appraisals. Authorization is needed to begin title work, appraisals, negotiations, and closings for acquisition of property rights. Property rights to be acquired are: fee simple, permanent easements, and temporary construction easements. All property rights will be acquired by negotiation where possible. It may be necessary to condemn property interests where agreement cannot be reached by negotiation or where landowners are unknown. Members, Water Resources Committee LAND ACQUISITION FOR ROANOKE RIVER AND TINKER CREEK INTERCEPTOR SEWER SYSTEMS December 11, 1995 Page 2 III. Issues in order of importance are as follows: A. Need B. Timing C. Estimated cost D. Funding IV. Alternatives in order of feasibility are as follows: ao Committee recommends that City Council authorize the acquisition of all property rights needed in connection with the two projects. Said property rights will be fee simple, permanent easements, and temporary construction easements across properties identified in Attachments "A" and "B". Need for property rights acquisition has been established by the design of sewer interceptors for Roanoke River and Tinker Creek. Timing of property rights acquisition is critical to avoid delay of project schedules. Estimated cost to acquire the necessary property rights is $250,000 on the two projects. Funding totaling $250,000 is available in the current Sewage Treatment Plant Expansion Bonds of 1994, Account No. 003-056-8465-9001, and may be appropriated to accounts to be established by the Director of Finance. Roanoke River interceptor sewer property rights acquisition - $200,000 Tinker Creek interceptor sewer property rights acquisition - $50,000 Committee does not recommend that City Council authorize the acquisition of property rights. Need for property rights acquisition established by design of the sewer interceptor projects would not be met. Members, Water Resources Committee LAND ACQUISITION FOR ROANOKE RIVER AND TINKER CREEK INTERCEPTOR SEWER SYSTEMS December 11, 1995 Page 3 Timinq would cause delay of projects if property rights are not acquired. Estimated cost would need to be re-evaluated if the projects are approved to proceed to the property rights acquisition stage. Fundinq would remain in the Sewage Treatment Plant Expansion Bonds account. Committee recommends that City Council concur in Alternative "A" and take the following action: Authorize the acquisition of fee simpler permanent easements~ and temporary construction easements~ as required, across properties identified in Attachments A and B by making offers based on City records, or individual appraisals and institute condemnation, as necessary, for the two sewer interceptor projects. ApproDriate $250~000 from the Sewage Treatment Plant Expansion Bonds, Account No. 003-056-8465-9001, to accounts to be established by the Director of Finance entitled Roanoke River Interceptor Sewer Property and Tinker Creek Interceptor Sewer Property. WRH:KBK:JMB:afm Attachments cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator ATTACHMENT A ROANOKE RIVER INTERCEPTOR SEWER PROJECT Land Acquisition Parcel List Property Owner Name City of Roanoke City of Roanoke City of Roanoke Owner Unknown - 44 City of Roanoke Owner Unknown - 43 Owner Unknown - 42 City of Roanoke Owner Unknown - 41 Owner Unknown - 40 City of Roanoke Owner Unknown - 39 William F. & Debra M. Deal Owner Unknown - 38 Branch and Associates, Inc. Appalachian Power Co.-Yard Area Owner Unknown - 37 Appalachian Power Co.-Yard Area Jacob A. & Elsie P. Webb Industrial Development and Investment Co. Owner Unknown - 36 Owner Unknown - 35 Industrial Development and Investment Co. Industrial Development and Investment Co. Kermit Shriver Kermit Shriver Kermit Shriver Kermit Shriver Kermit Shriver Kermit Shriver Owner Unknown - 34 Robert Lee McAIlister Marie H. Rolley Clarence Wilfong Eric R. and Margaret G. Miller Ernie W. and Diane W. Mason Tax Map No. 4330301 4330615 4330616 4340101 4340102 4350701 435O6O3 4250104 4250102 4250101 4170301 4170202 4170101 4170201 4160414 4160413 4160412 4160411 4160410 4160409 4160406 4160317 4160316 4160315 4160314 Page 1 of 4 ATTACHMENT A Property Owner Name Michael C. and Sarah Brant James E. and Celia C. Vaughan Charles C., Jr. and Peggy Marsh Owner Unknown - 33 Clark M. Thomas & Phoeba A. Thomas Norman E. and Corinna M. English Vivian R. Brown Thomas J. Tingler & Ruby K. Tingler Thomas J. Tingler Lucille S. Shoemaker Yoshinobu and Aiko Oho Arvil H. Akers, Ruby K. Akers & Anga Lee Jones Sue Ellen Harrison Skip L. Shepard & Wilma L. Shepard Esmaeil Fararooei & Minoo Fararooei Martha G. Hayes Cynthia S. Fisher Cynthia S. Fisher City of Roanoke Owner Unknown - 32 City of Roanoke Owner Unknown - 31 City of Roanoke Owner Unknown - 30 City of Roanoke APCO - Walnut Avenue Owner Unknown - 29 City of Roanoke Ralph Smith, Inc. City of Roanoke City of Roanoke Desmond & Joan K. Soden Owner Unknown - 28 City of Roanoke John E. & Elizabeth Gray Roanoke City Mills Roanoke City Mills CHS Inc. Norfolk Southern Owner Unknown - 26 Owner Unknown - 25 Tax Map No. 4160313 4160312 4160311 4160310 4160309 4160307 4160306 4160305 4160304 4160303 4160302 4160301 4151207 4151206 4151205 4151102 4151101 4150601 4150101 4150102 4030616 4031301 4031304 4031305 4031306 4040601 4040603 4040602 4040503 4040306 1032106 1032201 No Tax No. Page 2 of 4 ATTACHMENT A Property Owner Name City of Roanoke (Maher Field) City of Roanoke City of Roanoke Jeff Kirk, Inc. Krisch Hotels, Inc. Owner Unknown - 24 Owner Unknown - 23 Norfolk Southern Owner Unknown - 22 Owner Unknown - 21 City of Roanoke Roanoke Ice and Storage Owner Unknown - 20 Owner Unknown - 19 Owner Unknown - 18 City of Roanoke City of Roanoke Owner Unknown - 17 Owner Unknown - 16 Owner Unknown - 15 City of Roanoke Owner Unknown - 14 Owner Unknown - 13 City of Roanoke Constance T. Hausman, Philip Trompeter Owner Unknown - 12 Constance T. Hausman, Philip Trompeter Constance T. Hausman, Philip Trompeter Constance T. Hausman, Philip Trompeter Owner Unknown - 11 City of Roanoke Owner Unknown - 10 City of Roanoke Norfolk Southern Corp. Home Lumber Corp. Owner Unknown - 9 Home Lumber Corp. Home Lumber Corp. Seven-Up Bottling Co. of Roanoke Owner Unknown - 8 Seven-Up Bottling Co. of Roanoke Tax Map No. 104O2O2 1040401 1040103 1040301 12728O1 141O103 1140601 1130902 1121401 1130901 1222301 1230725 1221406 1222405 1222404 1222403 1222402 1222401 1410103 1321212 1321209 1321213 1321101 1321401 Page 3 of 4 ATTACHMENT A Property Owner Name Linda Roland Maclean, et al. Linda Roland Maclean, et al. Linda Roland Maclean, et al. Owner Unknown - 7 Linda Roland Maclean, et al. Linda Roland Maclean, et al. Linda Roland Maclean, et al. Owner Unknown - 6 Walker Machine & Foundry Corp. (I) Walker Machine & Foundry Corp. (I) Owner Unknown - 5 Owner Unknown - 4 Fuel Oil and Equipment Co., Inc. Concrete Pipe & Products Co., Inc. Virginia Scrap Iron and Metal Co., Inc. Virginia Holding Co. Norfolk Southern Corp. Virginia Scrap Iron and Metal Co., Inc. Sam Golden Owner Unknown - 3 Sam Golden Owner Unknown - 2 J. Guy Persinger, et al. Custom Wood Products, Inc. Owner Unknown - 1 Ryder Truck Rental, Inc. Stephen Bogese II Stephen B. Bogese II & Charles E. Bogese Co-Trustees, et al. AES Investment Co. Frank G. Van Balen Valley Rich Dairy Rusco Window Co. of Roanoke Aerial Way Corporation Custom Wood Products Thetford Properties I Tax Map No. 1321502 1321501 1420104 1420103 1420102 1420101 1410205 1410204 1410203 1410226 1410202 1410114 1410103 1510101 1510105 1510102 1610103 5210707 5210708 5210713 5210709 5210710 5210711 5210712 5220601 5220602 5220606 5220603 Page 4 of 4 ATTACHMENT B TINKER CREEK INTERCEPTOR SEWER PROJECT Land Acquisition Parcel List Property Owner Name Tax Map No. Marie T. Crawley Marie T. Crawley Marie T. Crawley Roanoke Valley SPCA Roanoke Valley SPCA Roanoke Valley SPCA Roanoke Valley SPCA Roanoke Valley SPCA Tinker Street Corp. Grand Piano Grand Piano William P. Johnson Norfolk & Western Properties Roanoke Revelopment & Housing Authority Roanoke Revelopment & Housing Authority Roanoke Revelopment & Housing Authority Roy Martin Samuel W. Miller & Thelma V. Miller Samuel W. Miller & Thelma V. Miller City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke Hooker Furniture Norfolk & Western 3210201 3210228 3210215 3210301 3210302 3210316 3210314 3210315 60.14-1-51 60.14-1-52 3051105 4210332 No Tax No. 4210337 4210336 4210333 60.14-2-1 60.14-2-26 60.14-2-25 4310401 4311401 4311302 4320624 4320602 4320603 4320604 4320605 4320606 4320607 4320608 4320609 4320610 4320611 4320612 4320613 4320614 4320531 4321020 4321021 No Tax No. IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of December, 1995. No. 32800-121895. VIRGINIA, AN ORDINANCE providing for the acquisition of property rights needed by the City for the construction of the Infiltration/Inflow Reduction Program; authorizing the City Manager to fix a certain limit on the consideration to be offered by the City; providing for the City's acquisition of such property rights by condemnation, under certain circumstances; authorizing the City to make motion for the award of a right of entry on any of the parcels for the purpose of commencing the project; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. For the construction of the Infiltration/Inflow Reduction Program, Peters Creek 4 (PC-4), the City wants and needs certain easements, together with temporary construction easements and rights of ingress and egress, as more specifically set forth in the report and attachments thereto to this Council dated December 18, 1995, on file in the Office of the City Clerk. The proper City officials are authorized to acquire for the City from the respective owners the necessary easements with appropriate ancillary rights with respect to the parcels, for such consideration as the City Manager may deem appropriate, subject to the limitation set out below and subject to applicable statutory guidelines. All requisite documents shall be upon form approved by the City Attorney. 2. The City Manager is directed to offer on behalf of the City to the owners of each of the aforesaid parcels, such consider- ation as he deems appropriate for the necessary interests, provided, however, the total consideration offered or expended shall not exceed $15,000.00 without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of a deed, approved as to form and execution by the City Attorney, the Director of Finance is directed to pay the respective consideration to the owners of the interest conveyed, certified by the City Attorney to be entitled to the same. 3. Should the City be unable to agree with the owner of any real estate over which an easement is required or should any owner be a person under a disability and lacking capacity to convey real estate or should the whereabouts of the owner be unknown, the City Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the City the appropriate property rights. 4. the City In instituting or conducting any condemnation proceeding, Attorney is authorized to make motion on behalf of the City for entry of an order, pursuant to S25-46.8, Code of Virginia (1950), as amended, granting to the City a right of entry for the purpose of commencing the project. The Director of Finance, upon request of the City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the respective owners. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THB CITY OF ROANOKBv VIRGINIA The 18th day of December, 1995. No. 32799-121895. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Sewage Treatment Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to Government of the exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Sewage Treatment Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADorooriations Capital outlay I/I Property Rights Acquisition (1) ............... $ 20,707,826 120,000 Retained Earninas Retained Earnings - Unrestricted 1) Appropriated from General Revenue 2) Retained Earnings - Unrestricted (2) .............. (003-056-8464-9003) $ 15,000 (003-3336) (15,000) $ 18,993,108 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. December 18, 1995 Report No. 95-357 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Infiltration/Inflow (I/I) Reduction Program The attached staff report was considered by the Water Resources Committee at its regular meeting on December 11, 1995. The Committee recommends that Council take the following action in accordance with conditions stated in the attached report: Authorize the acquisition of permanent and temporary construction easements, as required, across property identified on Attachment A by making offers based on appraisals and institute condemnation if necessary for Project PC-4. Appropriate $15,000 from the Sewer Fund Retained Earnings account to account number 003-056-8464-9003 entitled I/I Property Rights Acquisition. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Ellen Evans, Construction Cost Technician Rosemary Trussell, Accountant, Contracts & Fixed Assets Diane $. Akers, Budget Administrator Report No. 95-357 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: December 11, 1995 Members, Water Resources Committee /K~t b. Klser, Director, Utilities and Operations thru W. Robert [~y Herber' ' Manager INFILTRATION/INFLOW (I/I) REDUCTION PROGRAM Background on the subject in chronological order is as follows: City of Roanoke, Roanoke County, City of Salem, Town of Vinton, and Botetourt County received a Special Consent Order from the State Water Control Board in June of 1992 to address the infiltration/inflow being experienced at the Water Pollution Control Plant. B. Sewershed Evaluation Plan was submitted to the State Water Control Board on September 9, 1992. Correcting problems in six of the fifteen sewersheds identified was deemed to be the most cost-effective and would have the most significant impact on reducing I/I to the plant. Consultant contract awarded at City Council's regular meeting of March 8, 1993, included various desiqn services identified through the sewershed infiltration/inflow (Iff) reduction studies. The contract anticipated subsequent phases to be based on preliminary design studies. Three proiects previously under construction, PC-l, PC-2, and LR-5, have been completed. Three proiects, PC-6A, LR-3, and PC-4, are under construction. The majority of construction on PC-4 is being done in conjunction with Peters Creek Road extension. II. Current situation is as follows: Construction on the remaining portion of PC-4 will begin as the Peters Creek Road extension nears completion if the necessary property rights have been acquired. The maiority of the proposed construction will take place in existinq sanitary sewer easements. Some existing sanitary sewers are being relocated to minimize impact to structures in the vicinity. These Members, Water Resources Committee INFILTRATION/INFLOW (I/I) REDUCTION PROGRAM December 11, 1995 Page 2 situations will require the acquisition of replacement easements. Also, existing easements do not provide for the temporary use of adjacent property for construction purposes (construction easements); therefore, it is necessary for the City to acquire additional easement rights to construct the projects. Authorization is needed to move forward with title work, appraisals, negotiations, and closings for acquisition of property rights. Property rights to be acquired are permanent easements and construction easement. II1o Issues in order of importance are as follows: A. Need B. Timing C. Estimated cost D. Funding IV. Alternatives in order of feasibility are as follows: Committee recommends that City Council authorize the acquisition of all property riqhts needed in connection with project PC-4 currently being designed as shown on Attachment A and providing no insurmountable environmental problems are encountered. Said property rights will be permanent and temporary construction easements across property identified on Attachment A. Need for property rights acquisition has been established by design of I/I projects. Timinq of property rights acquisition is critical to avoid delay of project schedules. 3. Estimated cost to acquire the necessary property rights is $15,000. Funding is available in the current Sewer Fund Retained Earnings account and may be appropriated to account number 003-056- 8464-9003 entitled I/I Property Rights Acquisition. Members, Water Resources Committee INFILTRATION/INFLOW (I/I) REDUCTION PROGRAM December 11, 1995 Page 3 Committee does not recommend that City Council authorize the acquisition of property rights. Need for property rights acquisition established by design of I/I projects would not be met. Timing would cause delay of projects if property rights are not acquired. Estimated cost would need to be reevaluated if the project is ever approved to proceed to the property rights acquisition stage. 4. Fundinq would remain in Sewer Fund Retained Earnings account. Recommendation is as follows: Committee recommends that City Council concur in Alternative "A" and take the following action: Authorize the acquisition of permanent and temporary construction easements, as required, across property identified on Attachment A by making offers based on appraisals and institute condemnation if necessary for Project PC-4. Appropriate $15,000 from the Sewer Fund Retained Earnings account to account number 003-056-8464-9003 entitled I/I Property Rights Acquisition. WRH/KBK/JGB/kh Attachments CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator ATTACHMENT A PC-4 Property Owner Federal Deposit Insurance Corporation Commonwealth of Virginia Doris M. Watson Helen I. Phelps Commonwealth of Virginia E. F. Nichols Winston L. Underwood Tax Number 2750101 2761701 6070134 6070105 2760901 2760903 2770801 2762601 6100629 2770204 SUMMIT LN GER RI] ~= ~ LDNGWODD AVE FIELDING f~D~NOKE S~LEN PL~Z~ MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 lax: (540) 224-3145 SANDRA H. EAKIN Deput~ City Clerk December 21, 1995 File #51 Alton B. Prillaman, Attorney Jolly, Place, Fratin and Prillaman P. O. Box 20487 Roanoke, Virginia 24018-0049 Dear Mr. Prillaman: I am enclosing copy of Ordinance No. 32775-121895 rezoning a tract of land located on Plantation Road, N. E., identified as Official Tax Nos. 3300104, 3300108 - 3300111, inclusive, from C-1, Office District, to RM-2, Residential Multi-family District, subject to certain conditions proffered by the petitioner contained in a petition filed in the Office of the City Clerk on October 11, 1995. Ordinance No. 32775-121895 was adopted by the Council of the City of Roanoke on first reading on Monday, December 11, 1995, also adopted by the Council on second reading on Monday, December 18, 1995, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Alton B.' Priilaman December 21, 1995 Page 2 pc: Lever Bros. Co., c/o Conopco, Inc. - UNUS Property Taxation, 800 Sylvan Avenue, Englewood Cliffs, New Jersey 07632 Lever Bros. Co., 4411 Plantation Road, N. E., Roanoke, Virginia 24012 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Walter T. Helm, 6602 Garman Drive, N. W., Roanoke, Virginia 24019 Mr. and Mrs. John Quarles, 4237 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Leslie Eary, 2821 Etzler Road, Troutville, Virginia 24175 Mr. James W. Law and Mrs. Frances B. Clement, 4351 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. David Hill, 4347 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Ronald Owenby, 4343 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. William Scott, 4337 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Marie L. Gray, 4333 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Winston Sink, 4327 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Joseph L. Hoffman, 4323 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Howard Ledford, 4319 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. James Clark, 4313 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Larry Fox, 4309 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Nellie R. Willis, 4301 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. James Sowder, 4435 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Scott M. Price and Mr. Emes F. Snellings, 4431 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Ray McFaddin, 4427 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Barbara W. Bellows, 4421 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Mark A. Agee and Ma. Libby J. Moses, 4417 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Gary E. Lyle and Ms. Becky R. Flippen, 4413 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Donna S. Scott, 4407 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Charles Scott, 4401 Holmes Street, N. E., Roanoke, Virginia 24012 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of December, 1995. No. 32775-121895. VIRGINIA, AN ORDINANCE to amend $36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 330, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City. WHEREAS, Frontier Associate, Ltd., has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-l, Office District, to RM-2, Residential Multi-family District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission,. which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on December 11, 1995, after due and timely notice thereof as required by S36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 330 of the Sectional 1976 Zone Map, City of Roanoke, be amended In the following particular and no other~ That certain tract of land located on Plantation Road, N.E., and designated on Sheet No. 330 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 3300104, 3300108 through 3300111, be, and is hereby rezoned from C-1, Office District, to RM-2, Residential Multi-family District, as requested in the Petition filed in the Office of the City Clerk on October 11, 1995, and that Sheet No. 330 of the Zone Map be changed in this respect. ATTEST= City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32776-121895. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 604, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Kenneth L. and Mlchelle R. Taylor, have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on December 11, 1995, after due and timely notice thereof as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Councilbythe Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 604 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the A 0.555-acre, more or less, tract of Shenandoah Avenue, N.W., and designated on Sectional 1976 Zone Map City of Roanoke following particular and no other: land located at 4541 Sheet No. 604 of the as Official Tax No. 6040315, be, and is hereby rezoned from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to the proffers contained in the First Amended Petition, filed in the Office of the City Clerk on November 1, 1995 and that Sheet No. 604 of the Zone Map be changed in this respect. ATTEST~ City Clerk. Roanoke City Planning Commission December 11, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: Su~e~: Request from Frontier Associate, Ltd., represented by Alton Prillaman, attorney, that property located on Plantation Road, N. E., currently known as Frontier Apartments, designated as Official Tax Nos. 3300104, 3300108 through 3300111 be rezoned from C-1, Office District to RM-2, Residential Multi-family District. I. Background: A. Petition to rezone properties was filed on 10/11/95. Purpose of rezonin,q request is to make existin,q residential use of the property consistent with the zoning. Property is currently developed as the Frontier Apartments. C-1 zoning permits multi-family dwellings as a special exception use. The rezoning is being requested for financial investment purposes. Plannin(3 Commission public hearing was held on November 1, 1995. There was no opposition to the rezoning request. Planning Commission members voted 5-0 to recommend approval of the rezoning (Messrs. Bradshaw, Butler, Chrisman, Jones and Mrs. Duerk voting in favor of the motion and Mrs. Coles and Mr. Hill absent). II. Issues: Zoning of property is currently C-1. Zoning across Plantation Road is LM, Light Manufacturing, zoning across Preston Avenue is C-2, and zoning adjacent to the properties is RS-2, Single Family Residential. Land use of property is currently for multi-family apartments Adjacent land uses on the same side of Plantation Road are single family residences. Commercial and industrial businesses are located along Plantation Road. Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of City Council Page 2 C. Neiohborhood omanization is the Williamson Road Action Forum. D. Comorehensive Plan recommends: 1. Protectin(3 neiohborhood character and environmental quality. Possible changes in land use in or near residential areas should be carefully evaluated and designed to conserve and enhance neighborhood quality. 2. Encouraaina a variety of housina choices in existina neighborhoods through a balance of preservation, rehabilitation and new development. 3. Improvina existing neiqhborhood environments III. Alternatives: A. City Council recommend approval of the rezoning request. 1. Zonina is changed to RM-2 Multi-family Residential District. 2. Existina land use is permitted outright in the RM-2 District. 3. Neiqhborhood residential character maintained 4. ComPrehensive Plan followed B. City Council recommend denial of the rezoninq request 1. Zonina remains C~1, Office District 2. Land use is still permitted in the C-1 District, but as a special exception by the Board of Zoning Appeals. 3. Neiahborhood residential character could still be maintained. 4. Comprehensive Plan could still be followed. Recommendation: The Planning Commission recommends approval of the rezonina reauest by a yom of 5-0 (Mrs. Coles and Mr. Hill absent). The property is currently developed as multi-family apartments. The requested rezoning will assist the owners of the property in securing financing to maintain the property as apartments. The change in zoning will complement the existing residential character of the neighborhood and the adjacent RS-2, Single Family Residential zoning. IV. Members of City Council Page 3 CC: Assistant City Attorney City Engineer Building Commissioner Attorney for the Petitioner Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 13, 1995 File #~51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Alton B. Prillaman, Attorney, representing Frontier Associate, Ltd., requesting that a tract of land located on Plantation Road, N. E., identified as Official Tax Nos. 3,300104, 3300108, 3300109, 3300110 and 3300111, be rezoned from C-1, Office District, to RM-2, Residential Multi-family, Medium Density District. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm r/frontier Enc. Carolyn H. Coles, Chairperson October 13, 1995 Page 2 The Honorable Mayor and Members of the Roanoke City Council Alton B. Prillaman, Attorney, Jolly, Place, Fralin and Prillaman, P. O. Box 20487, Roanoke, Virginia 24018-0049 ~arthn R. Marlles, Agent, City Planning Commission a P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney VIRGINIA: PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE IN RE: Rezoning of a tract of land lying in the City of Roanoke, Virginia, known as Frontier Apartments, identified by Official Tax Map NO. 3300104, 3300108, 3300109, 3300110, and 3300111 TO THE HONORABLE MAYOR AND blEblBERS OF THE COUNCIL OF Tn CITY OF ROANOKE. The Petitioner, Frontier Associate, Ltd., a Georgia Limited Partnership, owns land in the City of Roanoke known as Official Tax Map No's 3300104; 3300108; 3300109; 3300110 and 3300111 (hereinafter the "Property"). Said tracts are currently zoned C-1. A map of the Property to be rezoned is attached as EXHIBITS A; A-1 and A-2. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned from C-1 to RM-2. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will bring the existing development into conformity with the appropriate zoning classification. Attached as EXIIIBIT B are the names, addresses and tax map numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the Property to be rezoned. Wq{EREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this day October 11 , 1995. Frontier Associate, Ltd., Limited Partnership a Georgia Alton B. Prillaman, counsel for the petitioner Alton B. Prillaman JOLLY, PLACE, FRALIN & PRILLAMAN, 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (703) 989-0000 Counsel for Petitioner P.e. OFFICIAL TAX NUMBER 3300105 3300102 3190325 3200301 3200302 3200303 3200304 3200305 3200306 3200307 3200308 EXHIBIT OWNER'S NAMEANDMAILINGADDRE$S LEVER BROTHERS COMPANY 4411 Plantation Road, N.E. Roanoke, VA 24012 ROANOKE CITY SCHOOL BOARD 4501 Oliver Road, N.E. Roanoke, VA 24012 Walter T. and Melva J. Helm 4126 Plantation Road, N.E. Roanoke, VA 24019 James A. and Corretta G. Sowder 4435 Holmes Street, N.E. Roanoke, VA 24012 Scott McLear Price 4431 Holmes Street, Roanoke, VA 24012 Ray D. & Marlene R. McFaddin 4427 Holmes Street, N.E. Roanoke, VA 24012 Barbara W. Bellows 4421 Holmes Street, Roanoke, VA 24012 Mark A. Agee and Libby J. Moses 4417 Holmes Street, N.E. Roanoke, VA 24012 Gary EdmundLyle and Becky Renee Flippen 4413 Holmes Street, N.E. Roanoke, VA 24012 Donna Sue Scott 4407 Holmes Street, N.E. Roanoke, VA 24012 Charles Edward and Virginia scott 4401 Holmes Street, N.E. Roanoke, VA 24012 3192101 3192102 3192103 3192104 3192105 3192106 3192107 3192108 3192109 James W. Law and Frances B. Clement 4351 Holmes Street Roanoke VA 24012 David G. and Cynthia E. Hill 4347 Holmes Street N.E. Roanoke VA 24012 Ronald L. and Doris J. Owenby 4343 Holmes Street N.E. Roanoke VA 24012 William C. and Evelyn M. Scott 4337 Holmes Street N.E. Roanoke VA 24012 Marie L. Gray 4333 Holmes Street Roanoke, VA 24012 Winston H. Sink 4327 Holmes Street Roanoke VA 24012 N.Eo Joseph Lee Hoffman 4323 Holmes Street Roanoke VA 24012 Howard D. and Melissa H. Ledford 4319 Holmes Street, N.E. Roanoke, VA 24012 James C. and Helen I. Clark 4313 Holmes Street, N.E. Roanoke, VA 24012 3192110 Larry E. and Mary W. Fox 4309 Holmes Street, N.E. Roanoke, VA 24012 3192111 Nellie R. Willis 4301 Holmes Street, N.E. Roanoke, VA 24012 E X H I B I T "A-2" Roanoke Times & World-News . Ad Number: 112595627 Publisher's Fee: $104.40 CITY OF ROANOKE, CITY CL MARY F. PARKER ROOM 456 215 CHURCH AVENUE, SW ROANOKE, VA 24011-1536 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of the Roanoke Times & World-News, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 11/25/95 FULL RUN - Saturday 12/01/95 FULL RUN - Friday Witness, this 8th day of December 1995 Authorized Signature NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, December 11, 1995, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from C-l, Office District, to RM-2, Residential Multi-family District, the following property: That certain tract of land located on Plantation Road, N.E., and bearing Official Tax Nos. 3300104, 3300108 through 3300111. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this ~day of N0vemb~r , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Tunes and World-News. once on Saturday, November 25, 1995, and once on Friday, December 1, 1995. Send publisher's affidavit to: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Alton B. Prillaman, Attorney Jolly, Place, Fralin and Prillaman 3912 Electric Road, S. W. Roanoke, Virginia 24018-0049 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk November 28, 1995 File #51 Alton B. Prillaman, Attorney Jolly, Place, Frelin and Prillaman P. O. Box 20487 Roanoke, Virginia 24018-0049 Dear Mr. Prillaman: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, December 11, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Frontier Associate, Ltd., that a tract of land located on Plantation Road, N. E., identified as Official Tax Nos. 3300104, 3300108 - 3300111, be rezoned from C-1, Office District, to RM-2, Residential Multi-family District. For your infon'nation, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. Alton B. Prillaman November 28, 1995 Page 2 It will be necessary for you or a representative to be present at the December 11 public hearing. Failure to appear could result in a deferral of the request until a later date. MFP:sm December Enc. pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Lever Bros. Co., c/o Conopco, Inc. - UNUS Property Taxation, 800 Sylvan Avenue, Englewood Cliffs, New Jersey 07632 Lever Bros. Co., 4411 Plantation Road, N. E., Roanoke, Virginia 24012 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Walter T. Helm, 6602 Garman Ddve, N. W., Roanoke, Virginia 24019 Mr. and Mrs. John Quarlee, 4237 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Leslie Eary, 2821 Etzler Road, Troutville, Virginia 24175 Mr. James W. Law and Mrs. Frances B. Clement, 4351 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. David Hill, 4347 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Ronald Owertby, 4343 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mre. William S~ott, 4337 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Made L. Gray, 433.3. Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Winston Sink, 4327 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Joseph L. Hoffrnan, 4323 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Howard Ledford, 4319 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. James Clark, 4313 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Larry Fox, 4309 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Nellie R. Willis, 4301 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. James Sowder, 4435 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Scott M. Pdce and Mr. Emes F. Snellings, 4431 Holmes Street, N. E., Roanoke, Virginia 24012 Alton B. Pdllaman _ Nov6mber 28, 1995 Page 3 pc: Mr. and Mrs. Ray McFaddin, 4427 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Barbara W. Bellows, 4421 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Mark A. Agee and Ms. Libby J. Moses, 4417 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. Gary E. Lyle and Ms. Becky R. Flippen, 4413 Holmes Street, N. E., Roanoke, Virginia 24012 Ms. Donna S. Scott, 4407 Holmes Street, N. E., Roanoke, Virginia 24012 Mr. and Mrs. Charles Scott, 4401 Holmes Street, N. E., Roanoke, Virginia 24012 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQuEsT OF: Frontier Associates, Ltd., Tax Nos. 3300104, 3300108 through ) 3300111, located on Plantation Road, N.E., from C-1 to RM-2 )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-431, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mall on the 23rd day of October, 1995, notices of a public hearing to be held on the 1st day of November, 1995, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel 3300105 3300106 3300102 3190325 3192001 3190329 3192101 3192102 3192103 3192104 3192105 Owner. Aeent or Occupant Lever Brothers Company c/o Conopco, Inc. - LINUS Prop. Tax. Lever Brothers Company Roanoke City Schools Walter T. and Melva J. Helm John and Shirley Quarles Leslie and Mary Eary James W. Law Frances B. Clement David and Cynthia Hill Ronald and Doris Owenby William and Evelyn Scott Marie L. Gray Address 800 Sylvan Avenue Englewood Cliffs, NJ 07632 4411 Plantation Road, NE Roanoke, VA 24012 40 Douglass Avenue, NE Roanoke, VA 24012 6602 Garman Drive, N-W Roanoke, VA 24019 4237 Holmes Street Roanoke, VA 24012 2821 Etzler Road Troutville, VA 24175 4351 Holmes Street, NE Roanoke, VA 24012 4347 Holmes Street, NE Roanoke, VA 24012 4343 Holmes Street, NE Roanoke, VA 24012 4337 Holmes Street, NE Roanoke, VA 24012 4333 Holmes Street, NE Roanoke, VA 24012 3192106 3192107 3192108 3192109 3192110 3192111 3200301 3200302 3200303 3200304 3200305 3200306 3200307 3200308 Winston Sink Joseph L. Hoffman Howard and Melessia Lex/ford James and Helen Clark Larry and Mary Fox Nellie R. Willis James and Coretta Sowder Scott McI~ar Price Ernes F. Snellings Ray and Marlene McFaddin Barbara W. Bellows Mark A. Agee Libby J. Moses Gary E. Lyle Becky R. Flippen Donna S. Scott Charles and Virginia Scott 4327 Holmes Street, NE Roanoke, VA 24012 4323 Holmes Street, NE Roanoke, VA 24012 4319 Holmes Street, NE Roanoke, VA 24012 4313 Holmes Street, NE Roanoke, VA 24012 4309 Holmes Street, NE Roanoke, VA 24012 4301 Holmes Street, NE Roanoke, VA 24012 4435 Holmes Street, NE Roanoke, VA 24012 4431 Holmes Street, NE Roanoke, VA 24012 4427 Holmes Street, NE Roanoke, VA 24012 4421 Holmes Street, NE Roanoke, VA 24012 4417 Holmes Street, NE Roanoke, VA 24012 4413 Holmes Street, NE Roanoke, VA 24012 4407 Holmes Street, NE Roanoke, VA 24012 4401 Holmes Street, NE Roanoke, VA 24012 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of October, 1995 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public heating on Wednesday, November 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in thc City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request fi.om Frontier Associate, Ltd., a Georgia Limited Partnership, that property located on Plantation Road, N.E., designated as Official Tax Nos. 3300104, 3300108, 3300109, 3300110 and 3300111, be rezoned from C-l, Office District to RM~2, Residential Multifamily, Medium Density District. A copy of said application is available for review in the Department of Planning and Community Dcvelopmant, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, October 17, 1995 and October 24, 1995 Please bill: Alton B. Prillaman. Jolly, Place, Fralin & Prillaman 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 989-0000 Please send affidavit of publication to: Department of Planning and Cormnunity Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 13, 1995 File ~51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Alton B. Prillaman, Attorney, representing Frontier Associate, Ltd., requesting that a tract of land located on Plantation Road, N. E., identified as Official Tax Nos. 3300104, 3300108, 3,300108, 3300110 and 3300111, be rezoned from C-1, Office District, to RM-2, Residential Multi-family, Medium Density District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm r/frontier Enc. Carolyn H. Coles, Chairperson October 13, 1995 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council Alton B. Prillaman, Attorney, Jolly, Place, Fralin and Prillaman, P. O. Box 20487, Roanoke, Virginia 24018-0049 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney MARY E PARKER, CMC/AAE City CIcrk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.V~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 December 26, 1995 File #51 SANDRA H. EAKIN Deputy City Clerk Mr. Roger Pauley 74 Bittersweet Lane Hardy, Virginia 24101 Ms. Ginger Murphy Route 2, Box 338 Goodview, Virginia 24095 Dear Mr. Pauley and Ms. Murphy: I am enclosing copy of Ordinance No. 32776-121895 rezoning a 0.555 acre tract of land, more or less, located at 4541 Shenandoah Avenue, N. W., identified as Official Tax No. 6040315, from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to certain conditions proffered by the petitioner in an amended petition filed in the Office of the City Clerk on November 1, 1995. Ordinance No. 32776-121895 was adopted by the Council of the City of Roanoke on first reading on Monday, December 11, 1995, also adopted by the Council on second reading on Monday, December 18, 1995, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, Roger Pauley Ginger Murphy December 26, 1995 Page 2 pc: Mr. and Mrs. Kenneth L. Taylor, Route 1, Box 380, Dryden, Virginia 24243 Carbonia Industries Corp., 4557 Shenadoah Avenue, N. W., Roanoke, Virginia 24017 Mr. Willie C. Craighead, c/o Ms. Lynn Poage, 63 Whispering Pines Drive, Signal Mountain, Tennessee 37377 Willrose Properties, P. O. Box 12285, Roanoke, Virginia 24024 Mrs. Suttie Economy, 4525 Shenandoah Avenue, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Roger Q. Rutledge, 2305 Bainbridge Drive, N. W., Roanoke, Virginia 24017 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995. No. 32776-121895. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 604, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Kenneth L. and Mlchelle R. Taylor, have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a application at public hearing was held by Clty Council on said its meeting on December 11, 1995, after due and timely notice thereof as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Co~unission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as hereln provided. THEREFORE, BE IT ORDAINED by the Councll of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 604 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other= A 0.555-acre, more or less, tract of land located at 4541 Shenandoah Avenue, N.W., and designated on Sheet No. 604 of the Sectional 1976 Zone Map City of Roanoke as Official Tax No. 6040315, be, and is hereby rezoned from C-2, General Commercial District, to RS-2, Residential Single Family District, subject to the proffers contained In the First Amended Petition, filed in the Office of the City Clerk on November 1, 1995 and that Sheet No. 604 of the Zone Map be changed in this respect. ATTEST: City Clerk. Roanoke City Planning Commission December 11, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Su~e~: Request from Kenneth L. and Michelle R. Taylor that a tract of land containing approximately 0.5 acres located at 4541 Shenandoah Avenue, Official Tax Number 6040315, be rezoned from C-2, General Commercial District to RS-2, Residential Single Family District. I. Back.qround: Petition to rezone subject property from C-2 to RS-2 was filed on October 10, 1995. Purpose of rezonin,q is to make the existing residential use of the property consistent with the appropriate zoninq classification. Property was subdivided in 1994 to separate the residential and commercial uses on the original tract. A change in zoning was not pursued at that time. II. Current Situation: Petitioners have the property for sale as residential and desire to rezone the property in order to make the use conforming and secure the financing for a prospective buyer. Property is adjacent to other residential uses which are separated topographically from the commercial development on Shenandoah Avenue. Plannin,q Commission public hearin,q was held on November 1, 1995. There was no opposition to the rezoning request. Planning Commission voted 5-0 to recommend approval of the request (Messrs. Bradshaw, Butler, Chrisman, Jones and Mrs. Duerk voting in favor of the motion and Ms. Coles and Mr. Hill absent). Room162 MunicipaIBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344 Members of City Council Page 2 III. Issues: Zoninq of property is C-2 This zoning classification exists because the original property was a larger tract which included a commercial business fronting on Shenandoah Avenue. The zoning of surrounding properties is C-2, RS-2, and RM-1. Land use of property is residential. Adjacent properties are residential. Properties fronting on Shenandoah Avenue have commercial uses on them. Access to the property is from a dedicated right of way on Shenandoah Avenue. Other private roadways from Bainbridge Drive serve residences in this area. D. Nei,qhborhood is not represented by a neighborhood organization. E. Comprehensive Plan recommends' Nei,qhborhood character and environmental quality should b~, protected. Possible changes in land use in or near residential areas should be carefully evaluated and designed to conserve and enhance neighborhood quality. Development of new or existing commercial and industrial areas in th~. city should be carefully planned and designed to promote quality development and good land use. IV. Alternatives: A. City Council approve the rezonin,q request Zoning is changed from C-2 to RS-2. This change is consistent with the adjacent zoning pattern. Lot frontage will be only 30 feet in lieu of the required 60 feet fro RS-2 district. 2. Existing residential land use becomes conforming. 3. Access not affected. 4. Neighborhood character maintained Comprehensive Plan followed Residential area enhanced. Subject property is not recommended for commercial development because of Members of City Council Page 3 B. City Council deny the rezoninq request. 1. ~ r,~QJ3j~-. Zoning does not reflect the existing land use. Land use remains residential. Property remains non-conforming. Financial assistance to maintain property as residential may be difficult to obtain. 3. Access not affected. Neiahborhood could be affected by encroachment of commercial development should residential property be converted. Comprehensive Plan not followed Commercial development of subject property should not be advocated due to the surrounding residential properties and the change in topography of the site. V. Recomm ndation: The Plannina Commission recommends approval of the rezoning request by a vote of 5-0 (Mrs. Coles and Mr. Hill absent). The subject property is currently in use as a residence and is surrounded by residential properties which are elevated above the commercial corridor on Shenandoah Avenue. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission CC: Assistant City Attorney City Engineer Building Commissioner Applicant Ginger Murphy, Realtor FIRST AMENDED PETITION TO REZONE TO ~ HONORABLE MAYOR AND MEMBERS OF ~ COUNCIL OF Tl~ CITY OF ROANOKE Rezoning of a tract of land at 4541 Shenandoah Avanue, Tax #6040315 (see attached Appraisal, Page 4 for description of location), fiom C-2, General Commer,3ial District to RS-2, Residential Single Family District, such rezoning to be subject to certain conditions. The Petiu'oner, Kenneth L. and Michelle IL Taylor, owns land in the City of Roanoke contai~in$ .555 acres, more or less, located at 4541 Shenandoah Avenue, Tax//6040315. Said tract is currently zoned C-2. A map of the property to be rezoned is attached as Exifibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Pvfifioner requests that the said property be' rezoned fiom C-2 District to RS-2 District, for the purpose of making an existing residential property conforming to the appropriate zoning district. The Pvh'~oner believes the rezoning of the said tract of land will fimher the intent and purposes of the Cites Zoning Ordinance and its com~reh~nnlve plan~ in that it will maintain the residential inte~ty of the property and make the zoning coherent with the land use. Attached as Exhibit B are the name, addresses and tax Iv~mhers of the owner or owners of all lots or property ;aunediately adjacent to or immediately across a street or road from the property to be rezoned. Exin'bit C is the Appra~.~l Map for the City of Roanoke. We, Kenneth L. Taylor and Michelle R. Taylor by our ~g~atures hereby grant either Roger Pauley or Ginger Murphy authority to act as out agent regarding the application for P=i~J. on to Rezone of that portion of 4541 Shenandoah Avenue, Tax Map//6040315, and to accept all conditions to the closure. WHEREFORE, the Pefi~oner requests that the above-descn~ed u~ct be rezoned as requested in accora*nce with the provisions of the Zoning Ordinance of the CRy of Roanoke. RespeOfidly~ubmitted this 1st day of November, 1995. STATE OF VIRGINIA CITY OF ROANOKE The foregoing instalment was acknowledged before me on October 31, 1995, by Kenneth L. Taylor, Michelle R. Taylor, Roger Pauley and Ginger Murphy. My conmfi~ion expires 8-31-98. .lud~h C. Cosmato, Notary Publi~ Roger Pauley 74 Bitterswozt Laae Hardy, VA 24101 Acting Ageat for Pzfitioner Ginger Mmlday Rt. 2 Box 338 Goodvizw, VA 24095 A~g Agent for P6-4~fioner Roanoke Times & World-News · Ad Number: 112595602 Publisher's Fee: $113.10 CITY OF ROANOKE, CITY CL PLARY F. PARKER ROOM 456 215 CHURCH AVENUE, SW ROANOKE, VA 24011-1536 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cot potation, which corporation is publisher of the Roanoke Times & World-News, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 11/25/95 FULL RUN - Saturday 12/01/95 FULL RUN - Friday Witness, this 8th day of December 1995 Authorized Signature NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, December 11, 1995, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from C-2, General Commercial District, to RS-2, Residential Single- Family District, subject to the following property: A 0.555-acre, more or less, tract of land located at 4541 Shenandoah Avenue, N.W., and bearing Official Tax No. 6040315, such rezoning to be subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. Ail parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this ?~nd day of Nn,,~m~e~ , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News. once on Saturday, November 25, 1995, and once on Friday, December 1, 1995. Send publisher's affidavit and bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk November 28, 1995 File #51 Mr. Roger Pauley 74 Bittersweet Lane Hardy, Virginia 24101 Ms. Ginger Murphy Route 2, Box 338 Goodview, Virginia 24095 Dear Mr. Pauley and Ms. Murphy: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, December 11, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Mr. and Mrs. Kenneth L. Taylor that a tract of land located at 4541 Shenandoah Avenue, N. W., identified as Official Tax No. 6040315, be rezoned from C-2, General Commercial District, to RS-2, Residential Single Family District. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-23~.. Mr. Roger Pauley Ms. Ginger Murphy November 28, 1995 Page 2 It will be necessary for you or a representative to be present at the December 11 public hearing. Failure to appear could result in a deferral of the request until a later date, Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm December Enc. pc: Carbonia Industries Corp., 4557 Shenandoah Avenue, N. W., Roanoke, Virginia 24017 Mr. Willie C. Craighead, c/o Ms. Lynn Poage, 63 Whispering Pines Drive, Signal Mountain, Tennessee 37377 Willmse Properties, P. O. Box 12285, Roanoke, Virginia 24024 Mr. and Mrs. Suttie Economy, 4525 Shenandoah Avenue, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Roger Q. Rutledge, 2305 Bainbridge Drive, N. W., Roanoke, Virginia 24017 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-i 536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk November 3, 1995 File ~51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36'1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an amended petition from Mr. Roger Pauley and Ms. Ginger Murphy, representing Kenneth L. and Michelle R. Taylor, requesting that a tract of land located at 4541 Shenandoah Avenue, N. W., identified as Official Tax No. 6040315, be rezoned from C-2, General Commercial District, to RS-2, Residential Single-Family District. Sincerely, Mary F. Parker, CMC/~AE City Clerk MFP:sm r/taylor Enc. Carolyn H. Coles, Chairperson November 3, 1995 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council Mr. Roger Pauley, 74 Bittersweet Lane, Hardy, Virginia 24101 Ms. Ginger Murphy, Route 2, Box 338, Goodview, Virginia 24095 Mr. and Mrs. Kenneth L. Taylor, Route 1, Box 380, Dryden, Virginia 24243 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney FIRST AMF NDED PETITION TO REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANO~,E Rezoning ora tract of land at 4541 Shenandoah Avenue, Tax #6040315 (see attached Appraisal, Page 4 for description of location), from C-2, General Commercial District to RS-2, Residential Single Family District, such rezoning to be subject to certain conditions. The Petitioner, Kenneth L. and Michelle R. Taylor, owns land in the City of Roanoke containing .555 acres, more or less, located at 4541 Shenandoah Avenue, Tax #6040315. Said tract is currently zoned C-2. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as mended, the Petitioner requests that the said property be' rezoned from C-2 District to RS-2 District, for the purpose of making an existing residential property conforming to the appropriate zoning district. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will maintain the residential integrity of the property and make the zoning consistent with the land use. Attached as Exhibit B are the name, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. Exhibit C is the Appraisal Map for the City of Roanoke. We, Kenneth L. Taylor and Michelle R. Taylor by our signatures hereby grant either Roger Pauley or Ginger Murphy authority to act as out agent regarding the application for Petition to Rezone of that portion of 4541 Shenandoah Avenue, Tax Map #6040315, and to accept all conditions to the closure. WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this I st day of November, 1995. Respectfully submitted, Kehneth L. Taylor, Prbperty Owner By: Michelle R. Taylor, l~o~rty Owner 'R~gefPanfey By: '~l~OLOoF[q[]ll)l ~amger l[lurphy, '~g~nt [ STATE OF VIRGINIA CITY OF ROANOKE The foregoing instrument was acknowledged before me on October 31, 1995, by Kenneth L. Taylor, Michelle K Taylor, Roger Pauley and Ginger Murphy. My commission expires 8-31-98. Jud~ C. Cosmato, Notary Public Respectfiffiy submitted, ~ger~auley Ginger ~MUrl~hY~ Age~nt [ Date: October 31, 1995 Roger Panley 74 Bittersweet Lane Hardy, VA 24101 Acting Agent for Petitioner Ginger Murphy Rt. 2 Box 338 Goodview, VA 24095 Acting Agent for Petitioner TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Michelle and Kenneth Taylor to rezone 4541 Shenandoah Avenue, ) AFFIDAVIT Tax No. 6040315, from C-2 to RS-2 ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franldin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-431, Code of Virginia, 0950), as mended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 23rd day of October, 1995, notices of a public hearing to be held on the 1st day of November, 1995, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel Owner, Aeent or Occupant Address 6040312 Carbonia Industries Corporation 4557 Shenandoah Avenue, NW Roanoke, VA 24017 6040313 Willie C. Craighead c/o Lynn Poage 63 Whispering Pines Dirve Signal Mountain, TN 37377 6040310 Willrose Properties P. O. Box 12285 Roanoke, VA 24024 5040311 5040309 Suttie and Annie Economy 4525 Shenandoah Avenue, NW Roanoke, VA 24017 6040305 Roger Q. and Melissa B. Rutledge 2305BainbridgeDrive, NW Roanoke, VA 24017 6010602 Commonwealth of Virginia Martha Pace Franklin No Address on Real Estate Tax Files SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of October, 1995 Notary Public (/~ ' My Commission Expires: NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, November 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Kenneth L. and Michelle R. Taylor that property located at 4541 Shenandoah Avenue, N.W., identified as Official Tax No. 6040315, be rezoned from C-2, General Commercial District to RS-2, Residential Single Family District. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, October 17, 1995 and Tuesday, October 24, 1995 Please bill and send affidavit of publication to: Departmem of Planning and Community Developmem Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Deputy City Clerk October 13, 1995 File #~51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing cqpy of a petition from Kenneth L. and Michelle R. Taylor requesting that a tract of land located at 4541 Shenandoah Avenue, N. W., identified as Official Tax No. 6040315, be rezoned from C-2, General Commercial District, to RS-2, Residential Single- Family District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm r/taylor Enc. Carolyn H.Coles, Chairperson October 13, 1995 Page 2 pc~ The Honorable Mayor and Members of the Roanoke City Council Mr. and Mrs. Kenneth L. Taylor, Route 1, Box 380, Dryden, Virginia 24243 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney PETITION TO REZOsNE , 'i' TO TIlE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE Rezoning ora tract of land at 4541 Shenandoah Avenue, Tax #6040315 (see attached Appraisal, Page 4 for description of location), from C-2, General Commercial District to RS-2, Residential Single Family District, ~-~ ..... : .... ~.~ ~a.: ..... ~-,~. ~-~:,4~.~ The Petitioner, Kenneth L. and Michelle K Taylor, owns land in the City of Roanoke contsinlng .555 acres, more or less, located at 4541 Shenandoah Avenue, Tax #6040315. Said tract is currently zoned C-2. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as mended, the Petitioner requests that the said property be rezoned f~om C-2 District to RS-2 District, for the purpose of malting an existing residential property conforming to the appropriate zoning district. The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will maintain the residential integrity of the property and make the zoning consistent with the land use. Attached as Exhibit B are the name, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road ~om the property to be rezoned. Exhibit C is the Appraisal Map for the City of Roanoke. WHEREFORE, the Petitioner requests that the above-described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 1~5 dayof ~9~qL~)~i~_}~ , 1995. Respectfully submitted, BY: ~ay~lo~, 2op e~(~vner Michelle 1L Taylor, Prope~er Route 1 Box 380 Dryden, VA 24243 (540) 546-2722 b"r I CUR"I~ "A." ~_CO~OHW A~4C~. = I° 14' 'fA.M,= 15. ~0' CHD.: S-F{'5~'55~xff, 30.2.0' LI~L RLVER~-HC-~-: Tk'/.. Il.c' D.B. Ig~ , P6 KE. NNr-TI-I L. % MICI-I~-_LLE. R.'Tk'YLOR ~',4/k P 1,4 kb% V'IRGIMIA. A.PI~I L Iq, Ic~a~4 LOT ~., 51JBDfVISI0''4 ELI 'Z. kB E~,~: JkCK G. BESS J ~.B. MYRTLE · '.=~_~. !~ORM RESIDENTIAL APPRAISAL RE~_~RT File N*. 94030257 .t:^dd,~,, 454_1 ~~ A~U~ c,~ R~k~_. i~ sa~ z¥c~ 24017 co~ ~oke .~, ~eth L. ~vlor * ~hborh~orrro~Nmnc ~a~t~s~ .~ M.p3=r~,=~60~03~5 C~T~51-770-22 3~Q0~Dnt~ofS.~ 2-25-94 l)~c{~ ..... iSa.nountofloanch,~/co~--io~ ~b ~lt*~ $1198.00 Sale P~c=~ ....................... ~c~.t ~L~_~L~ ~-Y- r,___~ ' ..... ~:-~l~ctric~ k VA sub'ect's marketabil~_. The in~_~t_s _appare~_.t~adve___rse factors wt!i__'_cb s ._h~__d_a~cct_~he ..... 3 .......... - conform to the ~iuo ~_ea.---The---s~bjeu~-~-ac~-~--es-s~tD~ra~__l~D~-~-~s~r3 sup~rtinq ..... ~ .... r---T ~,_--/2-_-~-s st~ing, recreation, an~ facllzti_es_~c~_uq~u__~_~_~-~ .~- , - --== · · Ke~me~h~L_.~Tayl_or a~-d-Micl!e-l-!e~R- '~-TaylQr - ..... ,.I...l.--i., ..... ,o.,, Curb/gutter None S.~a,,b. E!ect_ric L.~,c.¢.g Mature Tr~es Shrub~ Driv~ay Sur.cc ~p~.ved~fk~cr~te Zone C Map ~,o ~o. 51161~004~ the ~j~ct e (Dct. IAU.) _ )ESCRI i~FiON FOUNI)A'I1ON Foundation Slab None __ ~i.,~,io. w.,,, _B_r_i_ck c~,,,, s..~. Nc~e Roof Surface Bnscrnem FU1] Sump Pump Wimlow Ty[~ Dmnpncss BAS F~M EN'I' INSULA1]ON W,,l~ Floor None Kitchen Dca INTERIOR Mate rials/Co.dition 'EATING A~FIC AMENITI 'F~ Floo,, Rdrlg~m~or L~ None ~ Vlreplac¢(,) I TrimlFinish~ Co~ifion D~sal ~ Drop S~r ~ D~k Dishw~her ~ S~* ~ l'o~h Built-la 1 ~pROI~CYION COST-NEW OF IMPROVI~MENTS: 914 Sq. Ft@$__ 50 :$ 45,700 237 sq. Ft 19,539 3,000 = s _~22_, ~9 · ~.i,' Value of Site Improvemenm ....................... VA~E BY COST ~PROACH . . · · · · 4541 St~ A 5122 willis Stoat VALUE ADIUS'I'MENTS D 'F. SCIL! [qlON DESCRIPTION Sale~ m Fi,macing D~: 60 : Conceasiom Fee .19 Acres i No_ ~Adj 1 View of Conatrucfion DENTIAL APPRAISAL Rr-~ORT i:i~*No. 94030257 ....... = $ ..... 8 · 000 Comments on L~ppronch (such M, iour~c of the cost eatimatc, si~ value, Iqua~ E-22 4: 2: ] 4:2 : 1 914 754 s~J_:,. Full Base Crawl Space i +3,000 Avera_R~_dfQi~l/~ _.I~ Av~ _r;age ~R&d/_O_i_lf _ ~N~_i: / Attached / Stoops : +500 Metal : None ' +150 25O Adjusted Salc~ Price ~th~_ subject and cu,~arable sites. _Depreqiation is based on the ~qe/Life COMI'ARABLE NO. 2 COMPARABLE NO.3 2815 Melrose 5014 Merwanda Roanoke VA 3 Miles 38. MLS If 65652 Public Reco_r!ds 29 .24 Acres i No Adj 5i 31 1,281 Sq. R. i -3,700 Full Base _unf L,d. shed _Avez~g~- ~ton~,~ -1,000 _~/~L~t ~. ~ i -5oo 53.75 MLS ~ 68225 Public Reco,.mds, ECIVl: 130 ~C~s_ h 12-22-93 Fee Simple .28 Acres No Adi Neiqh/Avq -3,000 1 Story/Arq ' AveraGe A-54,E-22 Averaqe 5: 2: 1; 800 Sq. Ft. +1,100 Full Base Uof_ inished S~torniCds, Drs :: -1,000 No_ne , +500 Stoops +50(; of Comparable Commenta on Salea Compariaon (including I/ac subject prope,ly's compatibility Io ~he neighborhood, cl~.): Th~ sales used_for c~__[~arison are believed to be the~ most reliable of that data awLil_a~_!e. ~ ~ 2 is located wore than 1 mile frc~n the subject however t~ ccup_is zoned coavercial and is b~5~q used as a sinqle family residence as is the subject. ~_:,9 1 ~nd 3 are located in residential zoned ar=an ~v~r _~hey are located j_ust ins~ida the Roanoke Ci_ty limits w{eh~n 100 y-ords of the City of Salem as s ..... fo~p,~o,,a~, Public Record Public Recoz~ls Public Records Public Records Prior sales of the cc~le_pzx~perties occurred wore than one year aqo. ~DICATED VALUE BY ~HE SAL~ COMP^~ISON APPROACH ............................................................. ~ 42. 000~ VALUE BY INCOME APPROACH {If Applicable} P,llmal~ Market Rent sN/A IM*. x Oro~ Rent Multiplier N/A = $ --~/A This appralsal ia made ~ 'a~ is' [] ,ubj~t to the retain alte~tiom,ln~pectiom,m coMitiom I~ ~low ~ ,ubj~ m complcd~ ~r p~ ~ ,p~ifi~Uom. CoMifions of Appraisal: .~ ~t~ of ~ ~ P~Y is gi~ or i~li~. ~ 1 ~ ability is ~ for ~e st~ct~ or ~~ el~ts of t~ p~y. Fm.,g¢¢o,¢m,tlo,: ~e to a la~ of ~t~ ~ta, t~ In~ ~ is ~t ~l~riate ~ ~s ~ ~t ~ ~i~ to t~ ~es ~,~i~ ~ ~ it ~fl~ts ~ ' ~1~7~~~ ~s ~ ~es ~i~ ~. , ,~ ~.~i ADDENDUM ADDENDUM TO THE APPRAISAL FILE NO.: 94030257 BORROWER: Kenneth L. Taylor * PROPERTYADDRESS: 4541 Shenandoah Avenue CITY: Roanoke COUNTY: Roanoke STATE: VA ZIP: 24017 LENDER: Central Fidelity Mortgage Corp. GENERAL COMMENTS: The property's heating, plumbing and electrical systems appear to be functioning properly to the best of your appraiser's knowledge. No Adj. No Adjustment: This is used so that the reader can = the subject and easily recognlz that this appraiser is aware that comparable differ in regard to a particular feature, but, in the appraiser's opinion, an adjustment is not considered appropriate. Every effort has been made to conform to FNMA/FHLMC guidelines; in ' r many cases a strlcte interpretation has been employed. All comparable sales are settled to the best of your appraiser's knowledge. Verification is with Multiple Listing Service and/or public records. This appraisal is not valid without original photographs, sketch and location map, Certification and Limiting Conditions, USPAP and FIRREA statements (attached or on file with the client), Virginia State Appraiser License number, seal, and orlglna signature. Every effort has been made to use comparables that have sold within six months of the date of this appraisal. Paramount to time is matching the most similar sales to the subject. This at times necessitates using comparables over six months old. ' n The Scope of this appraisal report is the collectlo , verification and formulation of the most current data in relation to the subject property and to the market value estimate. This information is processed through the three recognized approaches ' n to value - Cost, Income, and Direct Sales Comparlso - and those ' e approaches that are approprlat are then transmitted through the appraisal report. All comparable data used are adjusted to the subject property. The adjustment process is detailed within the appropriate section of the report. It is noted that individual adjustments for sales 1,2, and 3 exceed 6% (six), but the sales chosen are considered to be the best available from the market search. It is noted the net adjustments for comparable sale 1 exceed 15%(fifteen). This adjustment is larger than normal but the sale chosen is considered the best available. Other sale analyzed would have required less desirable adjustments and were not used for that reason. It is noted the price per living area for sales 1,3 varies by more' than $10.00 per square foot, but the;sales chosen are considered the best available. The seller is paying some of the purchaseer's closing costs, which is a typical practice in the area a~d has no effect on the valuation. The subject's current sales price is consistent with the above sales analysis. ADDENDUM ADDENDUM TO NEIGHBORHOOD RATING Subject is located in the Boulavard Estates development of Roanoke City, VA. The dwelling sets approximately 75-100 yards off of Shenandoah Avenue. The lot contains a long narrow strip with 30 feet of road frontage on Shanendoah Avenue (see tax map). The area consists of single family, multi-family and commercial properties. The single family dwellings are predominatly 1 and 1.5 story ranging from 900 to 1400 square feet. Boundaries include Shenandoah Avenue to the South, the Salem City limits to the West, Oak Road to the North and Peters Creek to the East. Shenandoah Avenue services the area and provides access to all public amenities. ADDENDUM TO CONDITION OF IMPROVEMENTS AND DEPRECIATION COMMENTS Some water leakage in basement. The subject is located in a commercial area and is zoned C-2 which is a commercial zoning. The property is contiguous with a commercial lot with a building that fronts Shenandoah Avenue. Because of this the property has some external obsolecence. However, there are other residences located next to the subject and in the opinion of this appraiser the highest and best use of the subject is residential~ ADDENDUM TO MARKET CONDITIONS MLS and public records indicate a steady resale of properties in the neighborhood. MLS indicates a list-sale price ratio of 102.8% and typical marketing times of 120-180 days. Market activity remains steady. FHA, VA, and conventional financing is available with no extraordinary fluctuations in interest rates or discount points. Sellers are willing to pay a percentage of Buyer's costs, depending on price range. The high ratio of list to sale price reflects the addition of points and/or closing costs to the listed sales price to effectively lower the buyer's up-front costs. This is a common practice in the area. Properties must appraise for the increased amount. No adjustment for sales concessions is considered necessary up to a maximum of 4%, which is typicallu paid for the buyer. EXHm/T B NAMES AN1) Al)DRESSES OF A1)JACENT PROPERT1]ES TO 4541 SI:IENANI}OA]t AVENUE Tax Map # 6040312 6040313 6040310 6040311 6040305 6040309 Name and Address Carbonic Industries Corporation 4557ShenandoahAve.,N.W. Roanoke, VA 24017 Willie C. Craighead 63 Whispering Pines Drive Signal Mountain, TN 37377 Wilkose Properties P. O. Box 12285 Roanoke, VA 24024 Suttie and Annie Economy 4525 Shenandoah Ave., N.W. Roanoke, VA 24017 Roger Q. and Melissa B. Rutledge 2305 Bainbridge Drive, N.W. Roanoke, VA 24017 Suttie and Uldine Economy 4525 Shenandoah Ave., N.W. Roanoke, VA 24017 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 December 21, 1995 File ~51 SANDRA H. EAKIN Deputy City Clerk Charles R. Holcomb, Jr., PE The Holcemb Group Boxley Building 416 S. Jefferson Street Roanoke, Virginia 24011 Dear Mr. Holcomb: I am enclosing copy of Ordinance No. 32777-121895 rezoning six tracts of land containing 60.53 acres, more or less, lying between 1-581 and Franklin Road, S. W., immediately west of the Roberts Road neighborhood, and designated on Sheet Nos. 129 and 550 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax.Nos. 1290105, 1290131 and 5500111 from RM-2, .Residential Multi-family District, to RPUD, Residential Planned Unit Development District; Official Tax No. 5500112 from RM-2, Residential Multi-family District and C-2, General Commercial District, to RPUD, Residential Planned Unit Development District; Official Tax No. 1290107 from RM-2, Residential Multi-family District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District; and a portion of Official Tax No. 1290108 from RS-3, Residential Single-family District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, subject to certain conditions proffered by the petitioner contained in an amended petition filed in the Office of the City Clerk on November 22, 1995. Ordinance No. 32776-121895 was adopted by the Council of the City of Roanoke on first reading on Monday, December 11, 1995, also adopted by the Council on second reading on Monday, December 18, 1995, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Charles R. Holcomb, Jr. December 21, 1995 Page 2 pc: Commonwealth of Virginia Department of Transportation, Salem Residency Office, 714 South Broad Street, Salem, Virginia 24153 Mr. and Mrs. George Praas, 4370 Starkey Road, S. W., Suite 4-D, Roanoke, Virginia 24014 Mr. and Mrs. Ronald Flint, 3026 Roberts Road, S. W., Roanoke, Virginia 24014 Ms. Reva D. Harbour, c/o Jarba's Italian Gourmet, 3121 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. John P. Dilauro, 4528 Williamson Road, N. W., Roanoke, Virginia 24012 El Rodeo Associates, 4017 Williamson Road, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Tri Ngoc Truong, 1001 Gardens Road, S. W., Roanoke, Virginia 24014 Jeanne Sanborn, Agent, Real Estate and Contract Services, Norfolk Southern Corporation, Property Tax Department, 110 Franklin Road, S. E., Roanoke, Virginia 24042-0059 Roanoke Associates, c/o Mr. Gilbert Butler, P. O. Box 2152, Roanoke, Virginia 24009 Roanoke Associates, c/o Valley Management, Inc., P. O. Box 5365, Roanoke, Virginia 24012 Ms. Andrea D. Painter, 1022 Gardens Road, S. W., Roanoke, Virginia 24012 Mr. and Mrs. Dorr Tucker, 1016 Gardens Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. Lacy Dudley, 4118 Mudlick Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Earl Fisher, 1002 Gardens Road, S. W., Roanoke, Virginia 24014 Ms. Betty F. Trinkle, c/o C. W. Francis & Son, 120 Kirk Avenue, S. W., Roanoke, Virginia 24011 Mr. and Mrs. Glen Combs, 3627 Dogwood Lane, S. W., Roanoke, Virginia 24016 Tugg Land Associates, 3320 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. Richard G. West, c/o West Motor Sales, 3130 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. A. Wharton Ramsey, 3501 Franklin Road, S. W., Roanoke, Virginia 24014 Retirement Community, Inc., c/o Friendship Manor, 327 Hershberger Road, N. W., Roanoke, Virginia 24012 Mr. Akio Koada, 3503 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. James Gibbons, 6410 Rockledge Drive, Apartment 204, Bethesda, Maryland 20034 D & J Associates, P. O. Box 21096, Roanoke, Virginia 24018 Mr. and Mrs. Hugh Fisher, 3318 Avenham Avenue, S. W., Roanoke, Virginia 24014 Ms. Joselina L. Rivera, 569 Dillard Road, S. W., Roanoke, Virginia 24014 Agnes D. Hacke, et als, 3422 Avenham Avenue, S. W., Roanoke, Virginia 24014 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of December, 1995,. No. 32777-121895. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 129 and 550, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, Friendship Manor Retirement Community Inc., has made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM-2, Residential Multi-family District, RS-3, Residential Single-family District, and C-2, General Commercial District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by S36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its .meeting on December 11, 1995, after due and timely notice thereof as required by S36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as umended, and Sheet Nos. 129 and 550 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other~ Slx (6) tracts of land containing 60.53 acres, more or less, lying between 1-581 and Franklin Road Immediately west of the Roberts Road neighborhood, and designated on Sheet Nos. 129 and 550 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 1290105, 1290131 and 5500111 are hereby rezoned from RM-2, Residential Multi-family District, to RPUD, Residential Planned Unit Development Districtl Official Tax No. 5500112 is hereby rezoned from RM-2, Residential Multi-family District and C-2, General Commercial District, to RPUD, Residential Planned Unit Development District~ Official Tax No. 1290107 is hereby rezoned from RM-2, Residential Multi-family District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial Dlstrictl and a portion of Official Tax No. 1290108 Is hereby rezoned from RS-3, Residential Single-family District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, subject to the proffers, and the boundaries, contained in the Amended Petition filed An the Office of the City Clerk on November 22, 1995, and that Sheet Nos. 129 and 550 of the Zone Map be changed in this respect. ATTESTs City Clerk. Roanoke City Planning Commission December 11, 1995 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Request from Friendship Manor Retirement Community, Inc., represented by Charles R. Holcomb, Jr., to rezone property located between 1-581 and Franklin Road, S.W., more specifically described as follows: Official Tax No. 1290105, located on Franklin Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; Official Tax No. 1290131, located at 3202 Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; Official Tax No. 5500112, located on Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District and C-2, General Commercial District; and Official Tax No. 5500111, located on Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District, be rezoned to RPUD, Residential Planned Unit Development District; and that Official Tax No. 1290107, located at 3215 Franklin Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; and a portion of Official Tax No. 1290108, located on Roberts Road, S.W., zoned RS-3, Residential Single Family District, be rezoned to RPUD, Residential Planned Unit Development District and C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. I. Background: Purpose of the requested rezoning is to permit the construction of a planned, upscale residential community consisting of single family, detached homes, townhouses and condominiums and for the purpose of establishing a community center, general offices, fitness center, medical clinic and group care facility. A complete description of the project provided by the aetitioner is an attachment to this report. Petitioner proposes to develop the proposed residential community ~n several phases based on market demand. It is anticipated that the first phase of development will include the public access street and the construction of 26 single family detached homes and eight townhouses. Anticipated costs for Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2344 Members of Council Page 2 the homes is projected to be between $150,000 and $300,000 each. It is projected that at completion, the proposed 60.53 acre residential development will include 79 single family homes, 41 townhouses and 96 condominium units for a total of 216 housing units. Petition to rezone the six contiguous parcels of land identified as Official Tax Nos. 1290105, 1290107, 1290108, 1290131, 5500112 and 5500111 was filed on October 11, 1995. The following condition was proffered: That the properbj will be developed in general conformity with the site plan prepared by Lumsden and Associates, dated October 11, 1995, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by the City during site plan review. JJ3J~3.L~L~L~, Residential Planned Unit Development District, is to encourage the orderly development of large residential sites and to encourage innovative development patterns that will create a more desirable living environment than would be possible through strict application of other requirements of the zoning ordinance. The RPUD regulations are designed to achieve the following objectives: Provide the opportunity to meet the diverse housing needs of city residents; Provide for the construction and rehabilitation of housing and the provision of moderate income housing; Promote superior land planning, design, greater efficiency, economy and convenience in the arrangement of land uses and their supporting infrastructure; 4. Provide safe, efficient access and traffic circulation; Promote a development pattern in harmony with existing development and the objectives of the city's comprehensive plan; and Encourage the preservation of steep slopes; flood plains; historic structures and areas; and unique, natural or geological formations. Staff has met with petitioner's design/legal team on three occasions (9/8/95, 9/15/95 and 10/4/95) to identify issues and review preliminary design schemes. Staff concems communicated to the petitioner were as follows: (1) buffering of the site from Roberts Road neighborhood; (2) provision of emergency access; (3) storm water management; (4) ridge line protection; Members of Council Page 3 (5) provision of open space; (6) access and internal circulation; and (7) signage. F. Staff recommendations were as follows: Access to the site from the Roberts Road neighborhood be limited to emergency vehicles only. Existing vegetative on steep slopes surrounding the subject property be preserved as permanent open space. The clusters of residential units within the site be connected by a pedestrian circulation system. On-site signage be limited to the main entranceway to the proposed residential community. No on-street parking be permitted within the proposed residential clusters served by streets with less than a 30' paved width. Neiohborhood meeting for residents of the Roberts Road area was held on October 19, 1995. Representatives of the petitioner, the Roanoke City Planning Department, and the Roanoke City Economic Development Department were in attendance to explain the proposal and to respond to questions. No citizens attended the meeting. II. Current Situation: Planning Commission public hearing was held on November 1, 1995. Mr. Steve Laughlin, agent for the petitioner, appeared before the Commission to present the proposed rezoning. Mr. Laughlin stated that Friendship Manor had owned the property for a number of years and it was the intent of the rezoning to provide for an up-scale residential development and to allow for other uses to supplement the development. Mr. Laughlin discussed the proposed proffers and described the proposed development noting that the total development would allow 216 housing units including 79 courtyard homes and 41 townhouses. He noted that development of the site would be phased with the first phase to include construction of the public road connecting with Duke of GIouchester Street and 34 housing units. Mr. Laughlin then described the proposed commercial uses that would be permitted on the C-2 portion of the site. Mr. Kirk Lumsden from Lumsden Associates appeared before the Commission to discuss the physical development of the site. Members of Council Page 4 Mr. Marlles gave the staff report. He noted that the petitioner and his design team had met with the City's development review staff on three occasions and that all significant issues and concerns had been addressed. Mr. Marlles stated it was staff's opinion that the development was consistent with the objectives set forth in the comprehensive plan relative to RPUDs and therefore recommended approval. Mr. Bradshaw noted a concern relative to the area proposed for commercial rezoning. After discussing the matter with staff, Mr. Bradshaw suggested that the area proposed for C-2 could revert back if the RPUD were not executed. He stated that some protection from a straight C-2 zoning of the area was necessary, but on the other hand he understood that the RPUD would have a need for some commercially-zoned complementary facilities. Commission members, City staff and the petitioner's representative, discussed the wording of the additional proffers (minutes attached). No one from the public appeared before the Commission to speak in favor or against the proposed development. Amended Petition, dated 11/22/95, was filed on 11/22/95 and offered the following conditions: That the property will be developed in substantial conformity with the Site Plan prepared by Lumsden and Associates, dated 10/11/95, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by the city during site plan review. No parallel on-street parking will be permitted on streets less than 30 feet in width serving residential units. On-site signage will be limited to identification signage at the main entrance and identification and directional signage within the development. Comprehensive development plans for each phase of development will be submitted to the Planning Commission for review and approval pursuant to Article V. of the Zoning Ordinance. If no building permit has been issued, and if construction of the residential units shown as Phase I on the proffered site plan prepared by Lumsden and Associates, dated 10/11/95, is not begun within three (3) years after the effective date of the ordinance rezoning the subject property, the zoning classification of Official Tax No. 1290107 and 1290108 will revert to their previous zoning classification. Members of Council Page 5 The portions of the two parcels identified as Official Tax Nos. 1290107 and 1290108 which are rezoned C-2, General Commercial District, shall be used only for the purpose of operating a community center, general offices, fitness center, medical clinic, restaurant, hotel/motel/ inn, or a group care facility subject to Section 36.1-560 of the Code of the City of Roanoke (1979), as amended, and no Certificate of Occupancy shall be issued for such commercial uses unless, and until, building permits have been issued and construction has begun on the first phase of the residential units. Upon issuance of a Certificate of Occupancy for any use in the development, access to the site from the Roberts Road neighborhood shall be limited to: emergency vehicles construction traffic associated with the development access to the existing occupied dwellings until these dwellings or residents are displaced by new construction. III. Issues: A. Zoning of the subject property identified as Official Tax Nos. 1290105, 1290107 and 5500111 is RM-2, Residential Multifamily, Medium Density District. Zoning of the property identified as Official Tax No. 1290108 is RS- 3, Residential Single Family District and C-2, General Commercial District. Zoning of subject property identified as Official Tax No. 5500112 is RM-2, Residential Multifamily, Medium Density District and C-2, General Commercial District. The surrounding zoning pattern is as follows: to the east RS-3, Residential Single Family District and C-2, General Commercial District along Franklin Road, $.W.; to the south along Franklin Road is C-2, General Commercial District and C-1, Office District; to the west is RM-2, Residential Multifamily, Medium Density District and C-2, General Commercial District; and to the north is LM, Light Manufacturing District. Proposed RPUD zoning permits a range of residential housing types, including single family detached dwellings, two-family dwellings, townhouses and multifamily dwellings as well as the following commercial uses provided the total gross floor area dedicated for such uses does not exceed five percent of the gross land area within the proposed RPUD district: day care centers, community centers, general and professional offices, medical office/clinics, personal service establishments, and neighborhood retail establishments, among others. Members of Council Page 6 Land use of the subject property is primarily undeveloped. The majority of the subject property is covered by mature trees and other vegetation. A large Colonial style structure existing on the site constructed in the 1950s as a private residents will be preserved and adaptively roused for a community canter primarily for the benefit of residents living in the proposed residential community. Land use in the surrounding area is as follows: to the east is a small residential community consisting of single family houses (Roberts Road neighborhood) and highway commercial along Franklin Road; to the south are highway commercial uses fronting on Franklin Road; to the west aro multifamily (Williamsburg Manor) and general commercial (K-mart) uses. C= Access and traffic: Access to the subject property will be via a public street to Duke of Glouchester Street which is signalized at its intersection with Franklin Road. The City's Traffic Engineer has estimated that approximately 1,600 vehicle trips per day would be generated by the proposed development at completion. All internal streets serving the planned residential community will be private roads that, with the exception of pavement width, will be constructed to VDOT standards. The main entranca to the development will be restricted to allow homeowner accass only. Buffering/screening of site from adjacent single family neighborhood was originally a concern of staff. Proffered site plan indicates that a 50 foot landscaped buffer will be provided along the easterly property line which, along with elevation differences, should be adequate to buffer the Roberts Road neighborhood. The proffered site plan also indicates that the existing trees and vegetation covering the steep slopes on the subject property fronting on Franklin Road and 1-581 will be preserved as permanent open spaca. Storm water will be handled by grading the site to minimize storm water run- off toward Franklin Road. Storm water run-off will be diverted to a storm water management area located at the northeast corner of the property. Details of storm water management for each phase of the proposed residential development will be addressed as part of the comprehensive development plan review process. Nei(3hborhood on3anization for this area does not exist. Petitioner, at staff's request, scheduled a neighborhood meeting on October 19, 1995. Residents of the Roberts Road area were sent a flyer informing them of the proposed development and notifying them of the meeting. No citizens attended the meeting. G. Comorehensive Dian recommends that: Members of Council Page 7 New large scale residential development on scarce vacant land should be encouraged in order to expand Roanoke's population base and respond to the demand for a diversity of housing choices. Encourage a variety of housing choices in existing neighborhoods through a balance of preservation, rehabilitation and new development. 3. Encourage quality construction and attractive design. Clustering of residential units to promote attractive residential settings to preserve open space. 5. Minimize construction on steep slopes and in flood plain. IV. Alternatives: A. ' u~iJ.~,~B~Lt~Zorove the requested rezoning. Zoning of subject property becomes RPUD, Residential Planned Unit Development District, and C-2, General Commercial District. Land use. becomes a planned residential community which at build- out would consist of approximately 216 new housing units including single family homes, townhouses and condominiums, based on market demand. In addition, the proposed rezoning would permit the following uses: community center, general offices, fitness center, medical clinic, and group care facilities. Access to the site would be provided by Duke of Glouchester Street to a signalized intersection at Franklin Road. Internal circulation will be provided by a new public street to be constructed to the main entrance of the development. Internal roads will be restricted to homeowners and will be maintained by a homeowner's association. Bufferin(3 and screening of the site will be accomplished through the permanent preservation of the existing vegetation shown as open space on the proffered site plan and provision of a landscaped buffer along the easterly property line. Storm water would be addressed by grading the site to minimize storm water runoff toward Franklin Road and diverting runoff to a storm water area located at the northeast corner of the property. Details of storm water management for each phase of the proposed Members of Council Page 8 development would be addressed as part of the comprehensive development plan review process. Neiohborhood impact would be minimal. Surrounding development is screened by an extensive buffer consisting of permanent open space and the provision of a landscaped buffer. 7. Comprehensive plan issues as set forth in III.G, would be addressed. City Council deny the requested rezoning of the subject property to RPUD, Residential Planned Unit Development District and C-2, General Commercial District. Zonin.q of the subject property would remain RM-2, Residential Multifamily, Medium Density District and RS-3, Residential Single Family District. 2. Land use of the subject property would remain primarily undeveloped. 3. Access and traffic would not be an issue. 4. Bufferino/screeninq would not be an issue. 5. Storm water would remain unchanged. 6. Neiahborhood would be unchanged. o_C..~rehensive Dian recommendations as set forth could be addressed at a later date. V. Recommendation: By a vote 5-0 (Mr. Hill and Mrs. Coles absent), the Planning Commission recommends approval of the requested rezoning. The proposed residential development is consistent with the residential development objectives contained in Roanoke Vision, the City's comprehensive plan, as well as City Council's desire to encourage additional middle- and upper-income housing within the City. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission Members of Council Page 9 JRM:mpf attachments cc: Assistant City Attorney City Engineer Building Commissioner Agent for the Petitioner PETITION TO REZONE AMENDED 11/22/95 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning of six (6) tracts of land containing 60.53 acres more or less lying between 1 581 and Franklin Road immediately west of the Roberts Road neighborhood, as identified by the tax map numbers referenced herein, from zoning districts RM-2, C-2, and RS-3 to zoning districts RPUD and C-2 as specifically referenced herein, such zoning to be subject to certain conditions. TO TFIE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The petitioner, Friendship Manor Retirement Community Inc. owns six separate but contiguous parcels of land in the City of Roanoke containing an aggregate total 60.53 acres, more or less, which are located and currently zoned as follows: Official Tax No. Address Current Zonin?, 1290105 Franklin Road SW 1290107 3215 Franklin Road SW A portion of 1290108 Roberts Road SW 1290131 3202 Roberts Road SW 5500112 Roberts Road SW 5500111 Roberts Road SW RM-2 RM-2 RS-3 RM-2 RM-2, C-2 RM-2 A map of the property to be rezoned is attached as Exhibit A Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that said properties be rezoned as noted below for the purpose of developing an up-scale planned residential community consisting of single family detached homes, townhouses and condominiums and; for the purpose of possibly operating a community center, general offices, fitness center, medical clinic, and group care facilities subject to Section 36.1-560 of the Code of the City of Roanoke as amended, (collectively referred to as Miscellaneous Services hereinafter). Official Tax Current Proposed Proposed No. Zoning Zoning Use 1290105 RM-2 RPUD 1290107 RM-2 RPUD, C-2 1290108 RS-3, RPUD, C-2 1290131 RM-2 RPUD 5500112 RM-2, C-2 RPUD 5500111 RM-2 RPUD Residential community Residential community and Miscellaneous Services Miscellaneous Services Residential community Residential community Residential community The Petitioner believes the rezoning of said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive development plan, in that it will facilitate the development o£ an up-scale planned residential community located in close proximity to the existing South Roanoke neighborhood, and will allow the development ora neighborhood center to provide services to the planned residential community and to other residents of the City. The operation of this residential communily and neighborhood center at such location would promote the highest and best use of the property. The Petitioner hereby proffers and agrees that if said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by the following conditions: That the property will be developed in substantial conformity with the Site Plan prepared by Lumsden and Associales, dated 10/11/95, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by the City during site plan review. No parallel on-slreet parking will be permitted on streets less than 30 feet in width serving residential units. On-sile signage will be limited to idenlificalion signage at lhe main entrance and identification and directional signage within the development. Comprehensive development plans for each phase ofdevelop~nent will be submitted to the Planning Commission for review and approval pursuant to Article V oflhe Zoning Ordinance. If no building permit has been issued, and if, construction of the residential units shown as Phase I on the proffered site plan prepared by Lumsden and Associates, dated 10/I I/95, is not begun within three (3) years after the effective date of the ordinance rezoning the subject property, the zoning classification of Official Tax Number 1290107 and 1290108 will revert to their previous zoning classification. The portions of the two parcels identified as Official Tax Numbers 1290107 and 1290108 which are rezoned C-2, General Commercial Dislrict, shall be used only for the purpose of operating a community center, general offices, fitness cenler, medical clinic, reslauranl, holel/molel/inn, or a group care facility subject to Section 36.1-560 of the Code of the City of Roanoke (1979), as amended, and no Certificate of Occupancy shall be issued for such commercial uses unless, and until, building permits have been issued and conslruction has begun on the first phase of the residential units. Upon the issuance of a Certificate o1' Occupancy for any use in the development, access 1o the site from the Roberts Road neighborhood shall be limited to: Emergency Vehicles. Construction traffic associated with the development. Access to the exisling occupied dwellings until these dwellings or residents are displaced by new construction. Attached as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property 1o be rezoned WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the Cily of Roanoke. Respectfully submitted this twenty Second day of November, 1995. Charles R. Holcomb .Ir., PE The Holcomb Group Boxley Building 416 S. Jefferson Street Roanoke, Va. 24011 (540) 343-8534 Respectfully Submitted, Presidentf, Yriendship Manor Retirement Community Inc. ROANOKE CITY PLANNING COMMISSION NOVEMBER 1, 1995 MINUTES The regular meeting of the Roanoke City Planning Commission was held on Wednesday, November 1, 1995, in the City Council Chambers, fourth floor, Municipal Building. The meeting was called to order at 1:32 p.m. by Richard Jones, Vice Chairman. Attendance was as follows: Present: John Bradshaw, Jr. Gilbert Butler Kent Chrisman Barbara Duerk Richard Jones Absent: Carolyn Coles Melvin Hill Kenneth and Michelle Taylor Official Tax No. 6040315. Shenandoah Avenue Rezone from C-2 to RS-? Mr. Roger Pauley (74 Bittersweet Lane, Hardy, VA) appeared before the Commission on behalf of his daughter Michelle Taylor. He explained that the property had been purchased several years ago and at the time of purchase his daughter had not been informed that the property was zoned for commercial purposes. He said due to the location of the home on the site, it was not conducive to commercial use and subsequently his daughter would like the property zoned residential. Mrs. Evelyn Lander gave the staff report noting that the property was currently being used for residential purposes. She said that the area under consideration had originally been a part of a larger tract that was subdivided a few years ago. She said that the commercial portion was a separate use and the residential portion was accessed by a driveway on Shenandoah Avenue. Mrs. Lander noted that the comprehensive plan recommended that neighborhood character and environmental quality be protected and that development of new or existing commercial and industrial areas in the city should be carefully planned and designed to promote quality development and good land use. She stated that staff was recommending approval of the request. Mr. Jones asked for comments from the Commission and/or the audience. There being none, Mr. Chrisman moved to approve the request. The motion was seconded by Mrs. Duerk and approved 5-0. Roanoke City Planning Commission Page 2 November 1, 1995 Frontier Associate. Ltd. Plantation Road. N.E.. Tax Nos, 3300104. 3300108 through 3300111. inclusive, Rezone from C-1 to RM-~ Mr. Alton Prillaman, attorney, appeared before the Commission and stated that request was to bring Frontier Apartments into conformity with their zoning classification. He said that the request was to rezone to residential multifamily so that the apartments would not be a nonconforming or grandfathered use. Mr. Butler asked why the petitioner wanted to correct the nonconforming use. Mr. Prillaman responded that during the refinancing process, the lending institution had asked that the units be brought into conformity. Mrs. Lander gave the staff report noting that a rezoning of the Frontier Apartments would make an existing residential use consistent with the zoning. She noted that the C-1 zoning designation did allow apartments as special exceptions, but that lending institutions preferred that the apartments be located in the correct zoning designation. She noted that the comprehensive plan recommended the protection of neighborhood character and environmental quality; encouragement of a variety of housing choices in existing neighborhoods; and improvement of existing neighborhood environments. She stated that staff was recommending approval of the request. Mr. Jones asked for questions from the Commission and/or the audience. There being none, Mr. Bradshaw moved to approve the request. The motion was seconded by Mr. Butler and approved 5-0. Reouest from Friendship Manor Retirement Community. Inc, Tax Nos. 1290105. 1290131. 5500112. 5500111. 1290107 and 1290107, Frgnklin Rezone from RM-2. C-2. RS-3 to RPUD and C-2. conditional Mr. Gilbert Butler stated that he would be stepping down because he had ownership interest in a parcel with a common boundary with the petitioner's property. At this point, Mr. Butler left the meeting. Mr. Steve Laughlin, agent for the petitioner, appeared before the Commission. He stated that the Commission had before them an amended petition, which had not been formally Roanoke City Planning Commission Page 3 November 1, 1995 filed. He stated that he would like to discuss the proffers with the Commission and see if there were any additional proffers that needed to be made. Mr. Laughlin stated that Friendship Manor had owned the property for a number of years and had determined that Roanoke was void of an upscale residential neighborhood and it was the intent of the rezoning to provide for this upscale development and to allow for other uses to supplement the development. He said that the decisions on the parameters of the development had been based on the market studies done by Martin Research and on information received from realtor focus groups. He described the site as being located between 1-581 and Franklin Road. He then read the proffers set out in his amended petition, as follows: (1) that the property will be developed in substantial conformity with the site plan prepared by Lumsden and Associates, dated 10/11/95, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by the City during site plan review; (2) no parallel on-street parking will be permitted on streets less than 30 feet in width serving residential units; (3) on-site signage will be limited to identification signage at the main entrance and identification and directional signage within the development; and (4) comprehensive development plans for each phase of development will be submitted to the Planning Commission for review and approval pursuant to Article V of the Zoning Ordinance. He said that there could possibly be another proffer relative to access to the development from the Roberts Road neighborhood. He stated that the issue of access had been discussed with staff and that he was proffering that no residents of Southwood would enter or exit from Roberts Road, and that the only entrance would be from the signalized intersection at Franklin Road and Duke of Gloucester, as set out on the site plan. He said that the proffer would have to provide for the access to the two existing structures from Roberts Road and that would be worked out in the amended petition. Mr. Laughlin said that the site itself was composed of basically two components - the residential neighborhood and the miscellaneous services provided in the proposed C-2 district. He said that the residential development would consist of three different types of residences - detached, courtyard (patio) homes; attached townhouse homes; and 2 separate condominium buildings. Mr. Laughlin described the special amenities of the different type homes, noting that the price range would be between $150,000 and $300,000. He said that the total development would allow 216 units, including 79 courtyard and 41 townhouse. He said that anticipated the entire project being phased, with the first phase including the public road connecting with Duke of Gloucester and Franklin Road and 34 units. Mr. Laughlin stated that he had met with City staff on a number of occasions, seeking input and guidance. He said that the C-2 portion of the site, which contains the existing manor house, was proposed for use as a community center, general office, medical clinic, group care facility and possibly a restaurant. Roanoke City Planning Commission Page 4 November 1, 1995 Mr. Laughlin stated that Kirk Lumsden would discuss the grading and other infrastructure questions with the Commission. Kirk Lumsden from Lumsden and Associates appeared before the Commission. He discussed the road design, noting that the initial road would be the extension of Duke of Gloucester Street into the project. He said that the roadway would be a public road designed to the City of Roanoke standards and end in a cul-de-sac. He said that all the internal roadways would be private roads, with would give the developers a little more flexibility in designing the units. Mr. Lumsden discussed the grades in the area and the amount of cut that would be needed to install the private roadways. Mr. Lumsden also discussed water and sewer, noting the pipe sizes and availability of sewer and water to the site. He also discussed storm drainage and noted that a storm drainage system was being developed for the site. Mr. Lumsden stated that there would be on-street parking for guests within the development, as well as two car garages and driveways for the owners. Mr. Bradshaw asked what the maximum grades of the proposed public and private streets would be. Mr. Lumsden responded that the public street grade was 7% and the private street was between 9 and 10%, both of which were under the maximum allowable grade of 12%. Mrs. Duerk questioned the location of the entranceway and the length of the public roadway. She asked if there would be a way for people to access the rear of their property from the public roadway. Mr. Lumsden stated that the grade would prohibit such an access. Mr. Jones asked if a fence were needed along the roadway. Mr. Lumsden stated that was up to the owners, but he did not think that would be aesthetically pleasing. Mrs. Duerk asked why the entrance was not located further west. Mr. Laughlin responded that the location of the C-2 uses was a factor in the location of the entranceway because it was the desire to have a public road abut the C-2 property. He also noted that the entranceway had not been finalized and that a turnaround would have to be located so that it did not interrupt the units. Roanoke City Planning Commission Page 5 November 1, 1995 Mrs. Duerk asked what other amenities were proposed for the site. Mr. Laughlin responded that nature trails had been talked about, as had a fitness center. It was also noted that sidewalks were planned, where topography allowed. Mrs. Duerk asked if there was any planned open space green areas. Mr. Laughlin pointed out the areas planned for open space, noting that the white areas on the plan, as well as the green areas were planned as open space. Mrs. Duerk stated that she hoped the developer would take into consideration the possibility of planting space for residents, as she had seen that type of amenity in other developments.. Mr. John Marlles gave the staff report. He stated that Residential Planned Unit Developments (RPUD) were designed to achieve the following objectives: (1) provide the opportunity to meet the diverse housing needs of the city residents; (2) provide for the construction and rehabilitation of housing and the provision of moderate income housing; (3) promote superior land planning, design, greater efficiency, economy and convenience in the arrangement of land uses and their supporting infrastructure; (4) provide safe, efficient access and traffic circulation; (5) promote a development pattern in harmony with existing development and the objectives of the city's comprehensive plan; and (6) encourage the preservation of steep slopes, flood plains; historic structures and areas, and unique, natural or geological formations. Mr. Marlles noted that over the past several months, the petitioner and his design team had met with the City's development review staff on three occasions and issues and concerns had been discussed and worked out. He complimented the petitioners on their willingness to work with staff. He said that he thought the development met the objectives of the RPUD District. He then reviewed the comprehensive plan recommendations relative to RPUDs, noting the following: (1) new large scale residential development on scarce vacant land should be encouraged in order to expand Roanoke's population base and respond to the demand for a diversity of housing choices; (2) encourage a variety of housing choices in existing neighborhoods through a balance of preservation, rehabilitation and new development; (3) encourage quality construction and attractive design; (4) clustering of residential units to promote attractive residential settings to preserve open space; and (5) minimize construction on steep slopes and in flood plain. Mr. Marlles further stated that it was staff's opinion that the development accomplishes most, if not all, the comprehensive plan objectives. Roanoke City Planning Commission Page 6 November 1, 1995 Mr. Marlles stated that, at the request of staff, the applicant had held a neighborhood meeting on October 19, 1995, and that no residents attended the meeting. Mr. Marlles stated he took that as a positive reflection on the development. Mr. Marlles further stated that review of the development by the Commission would not stop after the Commission took action on the rezoning. He said that it was proffered the each phase would be reviewed and approved by the Commission as part of the comprehensive development plan review process, so the Commission would have an opportunity to see the development through to fruition. He said that staff was recommending approval of the request. He said that staff felt the development was also consistent with City Council's goal to encourage middle and upper income housing in the City. Mrs. Duerk asked if viewsheds had been considered. Mr. Marlles responded that that issue had been discussed. It was staff's opinion that with the preservation of the existing vegetation and the fact that the homes in Phase I would only be one and two stories, the issue had been addressed adequately. Mr. Bradshaw noted his concern about rezoning multifamily land to C-2 adjacent to Roberts Road. He noted that if the RPUD were not developed, there would be a commercially zoned 20 tract next to the residential area. Mr. Bradshaw said that he had no problem with complementary C-2 uses within the RPLID, but would like some protection for the future. Mr. Marlles responded that the original reason for the C-2 area was to provide for several commercial uses that were not already permitted under the RPUD district. He said that there were several ways to handle the situation. He said that one alternative was to amend the RPUD regulations to include the other commercial uses or rezone the area within the RPIJD and proffer the specific uses. He said that the petitioner could proffer specific commercial uses for the area within the RPUD or possibly provide a proffer that would fie the C-2 zoning into the construction of the residential development on the RPUD zoned land. Mr. Bradshaw suggested that the C-2 could revert back if the RPUD were not executed, lie again stated that some protection from a straight C-2 zoning of the area was necessary, but on the otherhand he understood that the RPLID would have a need for some commercially zoned complementary facilities. Mr. Laughlin said that his clients were looking for assurances that the commercial uses necessary for the development would be allowed. He said that he had no problem with a reversion clause. Roanoke City Planning Commission Page 7 November 1, 1995 Mr. Bradshaw suggested that the wording of the proffer could include that the C-2 zone would be used in conjunction with the development of the RPUD and be limited to the uses that were set out by Mr. Laughlin. Mr. Bradshaw said that he saw a real danger in zoning the area to C-2 without restricting the C-2 uses. He also suggested that wording to the effect that if the RPUD failed within three years, the whole tract would revert to its original zoning. Mr. Laughlin stated that his clients could live with that. Mr. Talevi asked Mr. Laughlin if the C-2 uses would be located on tracts identified by tax nos. 1290107 and 1290108 and if he anticipated putting any uses other than C-2 uses on those parcels. Mr. Laughlin stated he did not. Mr. Talevi asked Mr. Laughlin if he would be willing to proffer that the tracts be used for community center, general offices, fitness center, medical clinic, and group care facilities. Mr. Laughlin said that he would and that he would also like to add a restaurant and a motel to the permitted uses. Mr. Bradshaw and Mr. Talevi discussed the hotel/motel use and the possible addition of a "sunset clause. ~ Mr. Talevi asked Mr. Bradshaw when he envisioned the clause being triggered or when could the C-2 development begin. Mr. Bradshaw said that the development could begin concurrent with or following the residential development. He said that the C-2 development could be tied to Phase 1. Mr. Talevi suggested that the assurance could rest with the issuance of a building permit or the beginning of construction within three years of date of the rezoning, otherwise the C-2 zoning would revert and the uses on the C-2 section would be limited to those specified. Mr. Bradshaw asked Mr. Laughlin if any of the C-2 uses would feed directly into Roberts Road. Mr. Laughlin responded that was correct. Roanoke City Planning Commission Page 8 November 1, 1995 Mr. Bradshaw stated that the proffer should be clarified relative to access to the C-2 portion of the property. Mr. Laughlin stated that was part of the previous proffer, that no access from the Southwood development would be in the residential or the C-2 zoned portion of the RPUD. Mr. Jones asked Mr. Talevi to read the proffer back to the Commission. Mr. Talevi stated the following, "with respect to the 1290107 and 1290108 properties, the developer will use those two parcels for either a community center, general offices, fitness center, medical clinic, restaurant, group care facilities, hotel/motel or inn and the developer has further proffer that if no building permit has been issued and construction has not begun (and staff has a standard proffer for that kind of language) within three years from the date of the rezoning, the rezoning on the C-2 parcels will revert to RM-2 in one case and RS-3 in the other. Mr. Jones stated that it was his understanding that the building permit would be issued for the Phase 1 residential development. Mr. Talevi stated that was correct. He then told Mr. Laughlin that it was not clear to him where Phase 1 was located. He said that if it was clearly set out on the filed site plan, then that was acceptable. Mr. Laughlin pointed out the area and noted that it was clearly indicated on the plans. Mr. Bradshaw asked if a statement could be added that the C-2 elements would be used in association with the basic intent of the project. Mr. Talevi stated that he thought the inn would be used by only those able to pass through the gated entrance to the property. Mr. Bradshaw stated that he wanted to make sure that there was no access to the C-2 uses from Roberts Road. Mr. Talevi stated that it was his opinion that substantial conformity with the site plan envisioned only one access - from Duke of Gloucester Street. After discussion, Mr. Bradshaw withdrew his request to add anything else to the proffer. Roanoke City Planning Commission Page 9 November 1, 1995 Mr. Jones asked if the proffer offered protection that the C-2 elements would be constructed to complement the residential units; e.g., by function and not necessarily architectural style. Mr. Talevi stated he knew of no provision in the zoning ordinance that would permit the City to require that a hotel/motel be used primarily by persons in the neighborhood. Mrs. Duerk asked if there was any assurance that when the developers were marketing the units that the prospective buyers would be notified of the proposed C-2 development. Mr. Talevi stated there was no way the City could require the developer to tell prospective buyers about the proposed C-2 development, but that it any prospective buyer should try to find out all information about properties they were purchasing. Mr. Bradshaw asked if staff recommended approval subject to the proffers set forth. Mr. Marlles stated that staff was recommending approval. Mr. Jones asked if there were further comments. Mr. Laughlin stated that he and his clients were in agreement with the proffers as proposed. He also stated he appreciate the Commission's willingness to work with them and the cooperation from staff. There being no further discussion, Mr. Chrisman moved that the request be approves subject to the amended proffers. The motion was seconded by Mr. Bradshaw and approved 4-0, as follows: Mr. Bradshaw - yes Mr. Chrisman - yes Mrs. Duerk- yes Mr. Jones - yes 4. A~proval of Minutes - October 4. 1995 There being no additions and/or corrections to the minutes, Mr. Jones declared the minutes approved. Roanoke City Planning Commission Page 10 November 1, 1995 Mr. Marlles stated that the Commission's November 15 work session would be a meeting of the Ordinance/Names Subcommittee to discuss the proposed amendments to the sign ordinance. He stated that even though the subcommittee would be meeting, all Commission members were invited if they desired input into the discussion. Mr. Marlles also asked for a motion to set a public hearing for December 6, 1995, for the proposed historic designation of a portion of the Gainsboro neighborhood. A motion was made by Mrs. Duerk, seconded by Mr. Bradshaw and unanimously approved to set a public hearing for December 6, 1995. o Mrs. Duerk asked the status of her request that the Commission be briefed on Council action on Commission matters. Mr. Marlles advised that the Council action on Commission matters had been incorporated into the Department's quarterly newsletter. o Mrs. Duerk mentioned that she had been approached by a County Planning Commissioner about the necessity of putting a sidewalk on Franklin Road in front of the proposed RPUD project. Mr. Marlles stated that was a good suggestion and would be looked at under comprehensive development plan review for the site. Mrs. Duerk mentioned the open space/greenway planning effort and stated that a meeting would be held on 11/8 to consider the plan. She invited those interested to attend. Mr. Marlles mentioned that the Commission would be meeting with the County Commission on 11/15 at 6:00 p.m. at Ye Olde English Inn. There being no further discussion, the meeting was adjourned at 2:50 p.m. Roanoke Times & World-News Ad Number: 112595611 Publisher's Fee: $139.20 CITY OF ROANOKE, CITY CL MARY F. PARKER ROOM 456 215 CHURCH AVENUE, SW ROANOKE, VA 24011-1536 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of the Roanoke Times & World-News, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 11/25/95 FULL RUN - Saturday 12/01/95 FULL RUN - Friday Witness, this 8th day of December 1995 Authorized Signature NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Monday, December 11, 1995, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RM-2, Residential Multi-family District, RS-3, Residential Single- family District, and C-2, General Commercial District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, the following property: Six (6) tracts of land containing 60.53 acres, more or less, lying between 1-581 and Franklin Road immediately west of the Roberts Road neighborhood, and bearing Official Tax Nos. 1290105, 1290107, a portion of 1290108, 1290131, 5500112 and 5500111, such rezonlng to be subject to certain proffered conditions. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this _2~ day of Nnv~mh~r , 1995. Mary F. Parker, City Clerk. Publish in the Roanoke Times and World-News. once on Saturday, November 25, 1995, and once on Friday, December 1, 1995. Send publisher's affidavit: Send bill to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 Charles R. Holcomb, Jr., P. E. The Holcomb Group Boxley Building 416 S. Jefferson Street Roanoke, Virginia 24011 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk November 28, 1995 File #51 Charles R. Holcomb, Jr., PE The Holcomb Group Boxley Building 416 S. Jefferson Street Roanoke, Virginia 24011 Dear Mr. Holcomb: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, December 11, 1995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Friendship Manor Retirement Community, Inc., that six tracts of land lying between 1-581 and Franklin Road, S. W., immediately west of the Roberts Road neighborhood, identified as Official Tax Nos. 1290105, 1290107, a portion of 1290108, 1290131, 5500111 and 5500112, be rezoned from RM-2, Residential Multi-family District, RS-3, Residential Single-family District, and C-2, General Commercial District, to RPUD, Residential Planned Unit Development District, and C-2, General Commercial District, subject to certain conditions proffered by the petitioner. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report of the City Planning Commission with regard to the request. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 981-2431. Questions with regard to the Planning Commission report should be directed to John R. Marlles, Chief of Community Planning, at 981-2344. Charles R. Holcomb, Jr. November 28, 1995 Page 2 It will be necessary for you or a representative to be present at the December 11 public hearing. Failure to appear could result in a deferral of the request until a later date, Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm December Eric. pc: Commonwealth of Virginia Department of Transportation, Salem Residency Office, 714 South Broad Street, Salem, Virginia 24153 Mr. and Mrs. George Preas, 4370 Starkey Road, S. W., Suite 4-D, Roanoke, Virginia 24014 Mr. and Mrs. Ronald Flint, 3026 Roberts Road, S. W., Roanoke, Virginia 24014 Ms. Reva D. Harbour, c/o Jarba's Italian Gourmet, 3121 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. John P. Dilauro, 4528 Williamson Road, N. W., Roanoke, Virginia 24012 El Rodeo Associates, 4017 Williamson Road, N. W., Roanoke, Virginia 24012 Mr. and Mrs. Tri Ngoc Truong, 1001 Gardens Road, S. W., Roanoke, Virginia 24014 Jeanne Sanborn, Agent, Real Estate and Contract Services, Norfolk Southern Corporatien, Proparty Tax Department, 110 Franklin Road, S. E., Roanoke, Virginia 24042-0059 Roanoke Associates, c/o Mr. Gilbert Butler, P. O. Box 2152, Roanoke, Virginia 24009 Roanoke Associates, c/o Valley Management, Inc., P. O. Box 5365, Roanoke, Virginia 24012 Ms. Andrea D. Painter, 1022 Gardens Road, S. W., Roanoke, Virginia 24012 Mr. and Mrs. Dorr Tucker, 1016 Gardens Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. Lacy Dudley, 4118 Mudlick Road, S. W., Roanoke, Virginia 24018 Mr. and Mrs. Earl Fisher, 1002 Gardens Road, S. W., Roanoke, Virginia 24014 Charles R. Holcomb, Jr. November 28, 1995 Page 3 pc: Ms. Betty F. Trinkle, c/o C. W. Francis & Son, 120 Kirk Avenue, S. W., Roanoke, Virginia 24011 Mr. and Mrs. Glen Combs, 3627 Dogwood Lane, S. W., Roanoke, Virginia 24016 Tugg Land Associates, 3320 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. Richard G. West, c/o West Motor Sales, 3130 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. A. Wharton Ramsey, 3501 Franklin Road, S. W., Roanoke, Virginia 24014 Retirement Community, Inc., c/o Friendship Manor, 327 Hershberger Road, N. W., Roanoke, Virginia 24012 Mr. Akio Koeda, 3503 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. James Gibbons, 6410 Rockledge Drive, Apartment 204, Bethesda, Maryland 20034 D & J Associates, P. O. Box 21096, Roanoke, Virginia 24018 Mr. and Mrs. Hugh Fisher, 3318 Avenham Avenue, S. W., Roanoke, Virginia 24014 Ms. Joselina L. Rivera, 569 Dillard Road, S. W., Roanoke, Virginia 24014 Agnes D. Hacke, et als, 3422 Avenham Avenue, S. W., Roanoke, Virginia 24014 -,% EPE',/ELOPEE> Et"T~' SCALE: LUMSDEN ENGINEERS - ROANOKe, SOUTP4~JOOL> = 80 DATE: 11 OCTOBER ASSOCIATES, P.C. SURVEYORS - PLANNERS VIRGINIA lg · ! MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (703) 981-2541 SANDRA H. EAKIN Depuly City Clerk October 13, 1995 File #51 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N W. Roanoke, Virginia 24017 Dear Ms. Coles: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition from Friendship Manor Retirement Community, Inc., requesting that six tracts of land lying between 1-581 and Franklin Road, S. W., identified as Official Tax Nos. 1290105, 1290107, 1290108, 1290131, 5500111 and 550112 be rezoned from RM-2, Residential Multifamily, Medium Density District, RS-3, Residential Single Family District, and C-2, General Commercial District, to RPUD, Residential Planned Unit.Development District, and C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Sincerely, Mar7 F. Parker, CMC/AAE City Clerk MFP:sm r/friendship Enc. Carolyn H. Coles, Chairperson October 13, 1995 Page 2 pc; The Honorable Mayor and Members of the Roanoke City Council Charles R. Holcomb, Jr., PE, The Holcomb Group, Boxley Building, 416 S. Jefferson Street, Roanoke, Virginia 24011 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Rezoning of six (6) tracts of land containing 60.53 acres more or less lying between I 581 and Franklin Road immediately west of the Roberts Road neighborhood, as identified by the tax map numbers referenced herein, from zoning districts RM-2, RS-2, and RS-3 to zoning districts RPUD and C-2 as specifically referenced herein, such zoning to be subject to certain conditions. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The petitioner, Friendship Manor Retirement Community Inc. owns six separate but contiguous parcels of land in the City of Roanoke containing an aggregate total 60.53 acres, more or less, which are located and currently zoned as follows: Official Tax No. Address Current Zoning 1290105 Franklin Road SW RM-2 1290107 3215 Franklin Road SW RM-2 1290108 Franklin Road SW RS-3, C-2 1290131 3202 Roberts Road SW RS-2 5500112 Duke of Glouchester SW RM-2, C-2 5500111 Duke of Glouchester SW RM-2 A map of the property to be rezoned is attached as Exhibit Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner requests that said properties be rezoned as noted below for the purpose of developing an up-scale planned residential community consisting of single family detached homes, townhouses and condominiums and; for the purpose of operating a Neighborhood Center that may contain a community center, general offices, fitness center, medical clinic, and group care facilities subject to Section 36.1-207 of the Code of the City of Roanoke as amended. Official Tax Current Proposed Proposed No. Zoning Zoning Use 1290105 RM-2 RPUD 1290107 RM-2 RPUD, C-2 1290108 RS-3, C-2 RPUD, C-2 1290131 RS-2 RPUD 5500112 RM-2, C-2 RPUD 5500111 RM-2 RPUD Residential community Residential community and Neighborhood Center Neighborhood Center Residential community Residential community Residential community The Petitioner believes the rezoning of said tracts of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive development plan, in that it will facilitate the development of an up-scale planned residential community located in close proximity to the existing South Roanoke neighborhood, and will allow the development of a neighborhood center to provide services to the planned residential community and to other residents oftbe City. The operation of this residential community and neighborhood center at such location would promote the highest and best use of the property. The Petitioner hereby proffers and agrees that if said tracts are rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by the following conditions: That the property will be developed in general conformity with the Site Plan prepared by Lumsden and Associates, dated 10/11/95, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject to any changes required by the City during site plan review. Attached as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this ~x day of October, 1995. Charles R. Holcomb Jr., PE The Holcomb Group Boxley Building 416 S. Jefferson Street Roanoke, Va. 24011 (540) 343-8534 Respectfully Submitted, OxTvne~ s Representative President,tFriendship~anor Retirement Community Inc. / // 'i · 0 / EXHIBIT C PROPERTY OWNERS ADJACENT TO PROPERTY TO BE REZONED Tax Map No. Name/Address Propert~ Zoned 1290102 State Highway Commissioner Franklin Road SW Roanoke Va. 24104 LM 1290103 Commonwealth of Virginia Franklin Road SW Roanoke, Va. 24104 LM 1290110 George R. and Betty M. Preas Suite 4D 4370 Starkey Road, SW Roanoke, Va. 24014 C-2 1290122 Commonwealth of Virginia Carl Ro~id, SW Roanoke, Va. 24014 RS-3 1290126 Ronald D. and Judy Funt Roberts Road, SW Roanoke, Va. 24014 RS-3 1290129 Daniel W. Doss 7449 Fernway Drive Roanoke, Va. 24018 RS-3 1290136 Reva Dillion Harbour Lower Unit 1229 Wasena Terrace, SW Roanoke, Va. 24016 C-2 1290137 John P. Dilaurd P.O. Box 8178 Roanoke, Va. 24014 C-2 1290138 Restaurant Management Corp. of Va. Inc. c/o Fiesta Cantina 761 Old Hickory Blvd, # 400 Brentwood, Tn. 37027 C~2 EXHIBIT C Page 2 Tax Map No. 1290133 1290134 1290135 5500113 5500114 1290313 1290314 1290315 1290316 1300101 1300116 1300120 1300413 5500106 Name/Address Roanoke Associates c/o Gilbert E. Butler Jr. Box 2152 Roanoke, Va. 24009 James Wesley McNally Ernest A. Littlefield Gardens Road, SW Roanoke, Va. 24014 Dorr M. and JoAnn O. Tucker Gardens Road, SW Roanoke, Va. 24014 Lacy F. and Dicy M Dudley Earl J. and Brenda S. Fisher 1002 Gardens Road, SW Roanoke, Va. 24014 Betty F. Trinkle Glen C. and Marsha M. Combs 3627 Dogwood Lane, SW Roanoke, Va. 24015 Tugg Land Associates 3320 Franklin Road Roanoke, Va. 24014 Richard G. We~ c/oWestMotor Sales 3130 Franklin Road, SW Roanoke, Va. 24014 A. Wharton and Joan B. Ramsey 3501 Franklin Road, SW Roanoke, Va. 24014 Property Zoned RM-2 RM-2 RM-2 RM-2 RM-2 RS-3 RS-3 RSo3 RS-3 C-1 C-I C-1 C-2 C-2 EXHIBIT C Page 3 Tax Map No. 5500101 5500119 5501001 through 5501012 5501014 through 5501033 1090405 1090428 1090440 1090456 1090417 1090457 1090418 Name/Address Akio Koeda 3503 Franklin Road, SW Roanoke, Va. 24014 James L. and Lavina Gibbons Apt. 204 6410 Rockledge Dr. Bethesda, Md. 20817 D&J Associates Roberts Road, SW Roanoke, Va. 24014 D&J Associ~es Roberts Road, SW Roanoke, Va. 24014 Hugh C. and Catherine B. Fisher 3318 Avenham Ave, SW Roanoke, Va. 24014 Joselina L. Rivera Dillard Road, SW Roanoke, Va. 24014 Agnes D. Hacke Etals 3422 Avenham Ave, SW Roanoke, Va. Hazel D. Richards c/o Hazel D Wilson 3426 AvenhamAvenue, SW Roanoke, Va. 24014 ChaflesH. and MiriamL. Richards AvenhamAvenue, SW Roanoke, Va. 24014 Property Zoned C-2 C-2 RM-2 RM-2 RS-3 RS-3 RS-3 RS-3 RS-3 RS-3 RS-3 The following is a deed description for area designated as Neighborhood Center to be zoned C-2, containing 7.70 acres. BEGINNING at a point located in the approximate center of a private road, said point located on the northerly boundary of property of Retirement Community, Inc.; thence with Retirement Community, Inc. and with approximate center of said private road for the following 2 courses, S 76° 01' 17" E, 69.07 feet to a point; thence N 78° 40' 43" E, 93.83 feet to a point; thence leaving the approximate centerline of said private road and passing the southwesterly corner of Lot 1, Greer Hill (M.B. 1, Page 96) at approximately 29.14 feet and continuing with said Lot 1 for 213.56 feet and passing the northwesterly corner of Tract "A", Property of George R. Preas, ET UX at 242.70 feet, in all 257.17 feet to a point, said point located on the westerly boundary line of Tract "A", Property of George R. Preas, ET UX and also said point being the northeasterly corner of property of Reva Dillon Harbour; thence leaving Preas and with Harbour, S 41° 54' 11" W, 97.69 feet to a point, said point being the northwesterly corner of the Reva Dillon Harbour property; thence continuing with Harbour following the westerly line of Harbour, S 35° 05' 17" E, 102.56 feet to a point, said point being the northeasterly corner of property of Restaurant Management Corporation of Virginia, Inc. (D.B. 1493, Page 1209); thence leaving the westerly boundary of Harbour and following the northerly property line of Restaurant Management Corporation of Virginia, Inc., S 35° 02' 13" W, 100.00 feet to a point, said point being the northeasterly corner of property of John P. Dilauro (D.B. 1574, Page 1956); thence leaving Restaurant Management Corporation of Virginia, Inc. and with Dilauro, S 21° 42' 23" W, 161.33 feet to a point, said point being the northwesterly corner of John P. Dilauro property, said point also being the southerly boundary of property of Retirement Community, Inc.; thence leaving Dilauro and with Retirement Community, Inc., N 46° 47' 47", 108.01 feet to a point; thence leaving Retirement Community, Inc. and with the following new lines through the property of Friendship Manor Retirement Community, Inc.; thence S 43° 12' 13" W, 356.46 feet to a point; thence N 78° 51' 47" W, 117.61 feet to a point; thence N 08° 45' 42" W, 21.42 feet to a point; thence with a curve to the left which said curve is defined by a delta angle of 4° 15' 42", an arc of 10.98 feet, a radius of 147.60 feet, a chord of 10.98 feet and bearing S 83° 22' 09" W to a point; thence with a curve to the right which said curve is defined by a delta angle of 51° 41' 29", an arc of 99.24 feet, a radius of 110.00 feet, a chord of 95.91 feet and bearing S 59° 39' 16" W to a point; thence S 33° 26' 26" W, 78.27 feet to a point; thence with a curve to the left which said curve is defined by a delta angle of 03° 51' 16", an arc of 24.91 feet, a radius of 370.29 feet, a chord of 24.91 feet and bearing S 39° 45' 13" W to a point; thence with a curve to the left which said curve is defined by a delta angle of 59° 45' 04", an arc of 26.07 feet, a radius of 25.00 feet, a chord of 24.91 feet and bearing S 11° 48' 19" W to a point; thence with a curve to the left which said curve is defined by a delta angle of 121° 47' 47", an arc of 161.56 feet, a radius of 76.00 feet, a chord of 132.81 feet and bearing N 78° 58' 07" W to a point; thence N 49° 52' 00" W, 43.18 feet to a point; thence N 11° 24' 58" E, 154.37 feet to a point; thence N 53° 09' 48" E, 197.82 feet to a point; thence N 53° 47' 22" E, 75.99 feet to a point; thence N 36° 42' 38" E, 145.58 feet to a point; thence N 34° 41' 46" E, 157.75 feet to a point; thence N 24° 14' 33" E, 86.60 feet to a point; thence N 25° 09' 34" E, 193.97 feet to a point being the Place of Beginning and containing 7.70 acres. The following is a deed description for area to be re-zoned RPUD, containing 52.83 acres. BEGINNING at a point common to said 52.83 acres herein described and said property of A. Wharton Ramsey and Joan B. Ramsey, as recorded in Deed Book 1615, Page 540; thence N 45° 39' 00" W, 942.65 feet along the line common to said Ramsey, property of Akio Koeda, as recorded in D.B. 1493, Page 940, property of James L. Gibbons and G. Lavina Gibbons, as recorded in Deed Book 1575, Page 1077, and property of D and J Associates, as recorded in Deed Book 1595, Page 1304 to a point in the north right-of-way line of a private road, referred as Roberts Road; thence N 44° 21' 10' E, 544.26 feet along said Roberts Road, to a point; thence N 46° 08' 08" W, 889.38 feet along the line common to property of Roanoke Associates as recorded in Deed Book 1355, Page 478, Deed Book 1389, Page 700, and Deed Book 1615, Page 1091 to a point; said point being on the southerly right-of-way line of the Southwest Expressway (u.s.Route 220); thence along said right-of-way for the following courses and distances; N 15° 31' 50" E, 128.68 feet to a point; thence 396.74 feet along the arc of a curve to the right, delta equals 16° 16' 42", radius equals 1396.42 to a point; thence N 54° 29' 48" E, 693.26 feet to a point, said point being common to the southerly right-of-way line of said Southwest Expressway and property of the Commonwealth of Virginia as recorded in Deed Book 1349, Page 245; thence S 46° 47' 47" E, 382.33 feet along the line common to said property of the Commonwealth of Virginia and property of Ronald Flint and Judy Flint as recorded in Deed Book 1726, Page 1 to a point; thence along the line common to said Flint property and along the general center of a private road the following courses and distances; N 36° 31' 43" E, 36.50 feet to a point; thence N 47° 56' 43" E, 100.00 feet to a point; thence N 72° 54' 43" E, 100.00 feet to a point; thence N 60° 40' 17" E, 80.00 feet to a point; thence S 55° 14' 17" E, 90.00 feet to a point; thence S 76° 01' 17" E, 20.93 feet to a point; thence leaving said centerline of the private road and along the line common to the area (7.70 acres) designated as Neighborhood Center to be zoned C- 2, the following courses and distances; S 25° 09' 34" W, 193.97 feet to a point; thence S 24° 14' 33" W, 86.60 feet to a point; thence S 34° 41' 46" W, 157.75 feet to a point; thence S 36° 42' 38" W, 145.58 feet to a point; thence S 53° 47' 22" W, 75.99 feet to a point; thence S 53° 09' 48" W, 197.82 feet to a point; thence S 11° 24' 58" W, 154.37 feet to a point; thence S 49° 52' 00" E, 43.18 feet to a point; thence 161.56 feet along the arc of a curve to the right, delta = 121° 47' 47", radius = 76.00 feet to a point; thence 26.07 feet along the arc of a curve to the right, delta = 59° 45' 04", radius = 25.00 feet to a point; thence 24.91 feet along the arc of a curve to the left, delta = 03° 51' 16", radius = 370.29 feet to a point; thence N 33° 26' 26" E, 78.27 feet to a point; thence 99.24 feet along the arc of a curve to the right, delta = 51° 41' 29", radius = 110.00 feet to a point; thence 10.98 feet along the arc of a curve to the left, delta = 04° 15' 42", radius = 147.60 feet to a point; thence S 08° 45' 42" E, 21.42 feet to a point; thence S 78° 51' 47" E, 117.61 feet to a point; thence N 43° 12' 13" E, 356.46 feet to a point; thence S 46° 47' 47" E, 108.01 feet to a point, said point being common to property of John P. DiLauro as recorded in Deed Book 1574, Page 1956; thence S 46° 47' 47" E, 170.91 feet to a point on the north right-of-way line of Franklin Road (U. S. Route #220); thence along said Franklin Road the following courses and distances; S 30° 33' 41" W, 153.20 feet to a point; thence N 59° 26' 20" W, 25.00 feet to a point; thence S 30° 33' 40" W, 340.00 feet to a point; thence S 26° 35' 40" W, 100.00 feet to a point; thence S 23° 30' 40" W, 118.00 feet to a point; thence S 20° 00' 40" W, 90.00 feet to a point; thence S 22° 20' 40" W, 132.00 feet to a point; thence S 25° 30' 40" W, 280.00 feet to a point; thence S 23° 05' 40" W, 325.00 feet to a point; thence S 33° 49' 05" W, 130.67 feet to a point; thence 23.35 feet along the arc of a curve to the right, delta = 00° 51' 54", radius = 1547.00 feet to a point; thence leaving said right-of-way of Franklin Road and along the line common to the aforesaid Ramsey property; N 49° 25' 23" W, 69.13 feet to a point; thence S 43° 18' 51" W, 135.00 feet to the Place of Beginning and containing 52.83 acres. TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA .~ PERTAINING TO THE REZONING REQUEST OF: Friendship Manor Retirement Community, Inc., Tax Nos. 1290105, ) 1290107, 1290108, 1290131, 5500113 and 5500111, between Franklin )AFFIDAVIT Road and 1-581, be rezoned from RM-2, RS-3, C-2 to RPUD and C-2, ) conditional ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-431, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 23rd day of October, 1995, notices of a public hearing to be held on the 1st day of November, 1995, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel 1290103 1290122 1290110 Owner. A~ent or Occupant Commonwealth of Virginia Virginia Department of Transportation Salem Residency Office George and Betty Pre. as 1290126 1290129 1290136X 1290137 Ronald and Judy Flint Reva D. Harbour c/o Jarba's Italian Gourmet John P. Dilauro 1290138 E1 Rodeo Associates 1290322 1290133 1290135 5500114 Tri Ngoc Truong Ruth Truong Norfolk Southern Corporation Property Tax Department Roanoke Associates c/o Gilbert Butler Addr~$~ 714 South Broad Street Salem, VA 24153 4370 Starkey Road, SW Suite 4D Roanoke, VA 24014 3026 Roberts Road, SW Roanoke, VA 24014 3121 Franklin Road, SW Roanoke, VA 24014 4528 Williamson Road, NW Roanoke, VA 24012 4017 Williamson Road, NW Roanoke, VA 24012 1001 Gardens Road, SW Roanoke, VA 24014 110 Franklin Road, SW Roanoke, VA 24011 P. O. Box 2152 Roanoke, VA 24009 1290134 Roanoke Associates P.O. Box 5365 5500113 c/o Valley Management Inc. Roanoke, VA 24012 1290313 Andrea D. Painter 1022 Gardens Road, SW Roanoke, VA 24012 1290314 1290315 1290316 1300101 1300116 1300120 1300413 5500106 5500110 5500101 5500119 5501001 thru5501012 5501014 thru5501033 1090405 1090428 1090440 1090456 Dorr and JoAnn Tucker Lacy and Dicy Dudley garl and Brenda Fisher Betty F. Trinkle c/o C. W. Francis & Son Glen and Marsha Combs Tugg Land Associates Richard G. West c/o West Motor Sales A. Wharton and Joan B. Ramsey Retirement Community, Inc. c/o Friendship Manor Aklo Koeda James and Lavina Gibbons D & J Associates Hugh and Catherine Fisher Joselina L. Rivera Agnes D. Hacke, et als 1016 Gardens Road, SW Roanoke, VA 24014 4118 Mudlick Road, SW Roanoke, VA 24018 1002 Gardens Road, SW Roanoke, VA 24014 120 Kirk Avenue, SW Roanoke, VA 24011 3627 Dogwood Lane, SW Roanoke, VA 24016 3320 Franklin Road Roanoke, VA 24014 3130 Franklin Road, SW Roanoke, VA 24014 3501 Franklin Road, SW Roanoke, VA 24014 327 Hershberger Road, NW Roanoke, VA 24012 3503 Franklin Road, SW Roanoke, VA 24014 6410 Rockledge Dr., Apt. 204 Bethesda, MD 20034 P. O. Box 21096 Roanoke, VA 24018 3318 Avenham Avenue, SW Roanoke, VA 24014 569 Dillard Road, SW Roanoke, VA 24014 3422 Avenham Avenue, SW Roanoke, VA 24014 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 23rd day of October, 1995 Notary Public ~7' ' My Commission Expires: "" '~'~"'"~ ~'"'~'~ ~,,~,, ~ l~o~t NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, November 1, 1995, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request fi-om Friendship Manor Retirement Community, Inc., represented by Charles R. Holcomb, .Ir., to rezone property located between 1-581 and Franklin Road, S.W., more specifically described as follows: Official Tax No. 1290105, located on Franklin Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; Official Tax No. 1290131, located at 3202 Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; Official Tax No. $500112, located on Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District and C-2, General Commercial District; and Official Tax No. 5500111, located on Roberts Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District, be rezoned to RPUD, Residential Planned Unit Development District; and that Official Tax No. 1290107, located at 3215 Franklin Road, S.W., zoned RM-2, Residential Multifamily, Medium Density District; and a portion of Official Tax No. 1290108, located on Roberts Road, S.W., zoned RS-3, Residential Single Family District, be rezoned to RPUD, Residential Planning Unit Development District and C-2, General Commercial District, such rezoning to be subject to certain conditions proffered by the petitioner. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, October 17, 1995 and Tuesday, October 24, 1995 Please print in newspaper on Tuesday, October 17, 1995 and Tuesday, October 24, 1995 Please bill: Charles R. Holcomb, Jr., PE The Holcomb Group Bordey Building 416 South Jefferson Street Roanoke, VA 24011 (540) 343~8534 Please send affidavit of publication to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011