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Home My WebLink AboutCouncil Actions 02-20-96BOWLES 32830 ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION CITY COUNCIL CHAMBER FEBR UAR Y 20, 1996 12:30p. m. AGENDA FOR THE COUNCIL Call to Order =- Roll Call. Council Members McCadden and Parrot were absent. Informational Briefing by the Director of Real Estate Valuation. (12:30 p.m. to 1:00 p.m.) Received and filed. File #162 City Manager Briefing with regard to greenways. (1:00 p.m. to 1:30 p.m.) Received and filed. File #379 Hearing of Citizens Upon Public Matters: None. ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION CITY COUNCIL CHAMBER FEBRUARY20, 1996 2:00p. m. AGENDA FOR THE COUNCIL 1. Call to Order == Roll Call.Council Members McCadden and Parrott were absent. The Invocation was delivered by the Reverend G. Ernest Deyerle, II, Pastor, Red Hill Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. ANNOUNCEMENTS: None. 2. CONSENT AGENDA (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CItY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE 2 ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File tt15-110-132 Executive Session. C-2 A report of the City Manager requesting an Executive Session to discuss a matter relating to disposition of city-owned real property, specifically the possible sale of city-owned property in the downtown area, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File 112-132-166-277 Executive Session. C-3 A report of the City Manager with regard to improving communications with the citizens of the City of Roanoke, through cablecasting City Council meetings, E-mail and computerization of City Council agendas, and publication of a City Page in a local newspaper. RECOMMENDED ACTION: Receive and file. C-4 Removed from Consent Agenda for discussion. (See Item C-3, page 4.) A report with regard to personnel lapse for the second quarter of fiscal year 1995-96. RECOMMENDED ACTION: Receive and file. File #60-184-202 3 C-5 Qualification of the following persons: Gloria P. Mann,~ as a member of the Roanoke Public Library Board to fill the unexpired term of Zaman K. McManaway, resigned, ending June 30, 1996; File #15-110-323 Brenda L. McDaniel as a member of the Roanoke Public Library Board for a term ending June 30, 1998; and File #15-110-323 Brooke M. Parrott as a member of the Roanoke Public Library Board to fill the unexpired term of Caroline M. Brown, deceased, ending June 30, 1997. File #15-110-323 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA A report of the City Manager with regard to improving communications with the citizens of the City of Roanoke through cablecasting City Council meetings, E-marl, computerization of City Council agendas, and publication of a "City Page" in a local newspaper. Council concurred in the City Manager's recommendation with regard to cablecasting City Council meetings, E-mail, and computerization of City Council agendas. The matter of publication of a "City Page" in a local newspaper was referred to 1996-97 budget study for discussion. File #60-132-277-448 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: 4 ao Presentation with regard to activities of the Roanoke Valley Economic Development Par~ership. Beth Doughty, Executive Director, Spokesperson. (5 minutes) Deferred untiltheregularmeeting ofCouncilonMonday, March 4, 1996. File #109-450 b. Other Hearing of Citizens: None. 4. PETITIONS AND COMMUNICATIONS: A communication from the Roanoke City School Board requesting appropriation of funds from the 1995-96 Capital Maintenance and Equipment Replacement Fund to be used for purchase of furniture and equipment for Jackson Middle School, repairs to buildings and equipment, replacement of roofs at Fishburn Park Elementary and Addison Middle Schools, and appropriation of funds to certain school grant accounts; and a report of the Director of Finance recommending that Council concur in the request. Adopted Budget Ordinance No. 32830-022096. (5-0) File #60-236-270-467-472 A petition from the Northwest Recreation Club, Inc., requesting adoption of a Resolution in support of the organization's request to obtain tax- exempt status fi'om the General Assembly of Virginia on certain real property located at 1529 Williamson Road, N. W., in the City of Roanoke. Referred to the City Manager for study, report and recommendation to Council. File #67-79-137-169 5. REPORTS OF OFFICERS: a. CITY MANAGER: None. ITEMS RECOMMENDED FOR ACTION: A report recommending that the Roanoke Valley Drag and Alcohol Abuse Council be authorized to utilize $8,618.00 remaining in Community Development Block Grant Funds fi:om a previous 1994-95 CDBG Agreement in the current program year. Adopted Resolution No. 32831-022096. (5-0) File #60-72-76-2216-246 A report recommending approval of funding, in the amount of $25,000.00, for the Explore Park project. Adopted Budget Ordinance No. 212382-022096. (5-0) File #60-67 A report recommending adoption of a Resolution in support of a Visitor's Information Center located at Site #5 to serve tourists travelling the Blue Ridge Parkway. Adopted Resolution No. 2128321-022096. (5-0) File #1-67-21216-450 A report recommending adoption of a Resolution in support of The New Century Council Partnership. Adopted Resolution No. 328214-022096. (5-0) File #110-2195-450 A report recommending authorization to submit a list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. Adopted Resolution No. 32835-022096. (5-0) File #20-77-183-514 b. DIRECTOR OF FINANCE: A report recommending appropriation of $31,300,000.00 in 1996 bond proceeds to the Capital Projects fund account entitled "Public Improvement Bonds - Series 1996." Adopted Budget Ordinance No. 3282}6-022096. (5-0) File #27-32-57-67-60-102-184-217-450-467-514 A report recommending appropriation of Community Development Block Grant program income received fi.om the Roanoke Redevelopment and Housing Authority, and other miscellaneous program income. Adopted Budget Ordinance No. 32837-022096. (5-0) File #60-178-236-247-313-450 A report recommending an amendment to the City Code regarding collection of admissions taxes. Adopted Ordinance No. 32838-022096. (5-0) File #24-79-111-192-280 c. CITY ATTORNEY: A report recommending adoption of a measure to correct certain incorrect descriptions contained in documents relating to City- owned parking space in the First Union Tower building. Adopted Ordinance No. 32839-022096. (5-0) File #2-166-178-369 7 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: bo A Resolution changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, March 4, 1996. Adopted Resolution No. 32840-022096. (5-0) File #132-247 Ordinance No. 32829, on second reading, authorizing the appropriate City officials to enter into a Supplemental Lease Agreement between the City and the United States of America, for use of space in the Commonwealth of Virginia Building by the Bankruptcy Court, upon certain terms and conditions. Adopted Ordinance No. 32829-022096. (5-0) File #111-373-468-524 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Wyatt inquired about the status of a report of the City Manager with regard to exploring other alternatives of recognizing firefighters, police officers, water and sewer employees, and others in regard to holiday leave; and to provide information on the cost to the City to compensate those employ¢c~ who work holidays at the rate of time and one-half. With Council's concurrence, the City Manager advised that a report will be submitted to Council during fiscal year 1996-97 budget study. File #5.27-60-70-184-468 Council Member Bowles advised that the U. S. Department of Housing and Urban Development Megu Cities Project has rated Center in the Square as one of 25 national HUD winners for its innovative approach to urban revitalization; and requested that the City Attorney prepare the proper measure commending Center in the Square on this outstanding accomplishment. File #80-178-425 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CERTIFICATION OF EXECUTIVE SESSION. (5-0) Reappointed Corinne B. Gott as the City's representative to the League of Older Americans Advisory Committee for a term ending February 28, 1997. File #110-243 Appointed Dorothy L. Bull as a member of the Special Events Committee for a term ending June 30, 1996. File #110-317 Appointed the following persons as members of the Cultural Services Committee: Augusta E. Farrier, Beverly A. James, Frances L. Keen, and William L. Lee. File #110-394 Appointed Tommy L. Dowdy as a member of the Building Code of Appeals Board, Volume I (Building Maintenance Division), for a term ending November 10, 2000. File #15-32-110 9 ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION CITY COUNCIL CHAMBER FEBR UAR Y 20, 1996 7:00 p.m. AGENDA FOR THE COUNCIL Call to Order -= Roll Call. Council Members Parrott and White were absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of AHegiance to the Flag of the United States of America was led by representatives of Boy Scout Troop No. 2 from Raleigh Court Presbyterian Church. Welcome. Mayor Bowers. Charles W. Hancock was recognized as 1995 Citizen of the Year. File//80-488-496 HEARING OF CITIZENS UPON PUBLIC MATTERS: l0 Continuation of a request of David C. Helscher, Attorney, to present a petition fi-om the Episcopal Diocese of Southwestern Vir~nia appealing a decision of the Architectural Review Board in connection with a request to demolish structures located at 1010 and 1014 First Street, S. W. Continued until the regular meeting of Council on Monday, April 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard. File #216-249 City Clerk's Office City of Roanoke, Virginia February 23, 1996 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32829-022096 Budget Ordinance No. 32830-022096 Resolution No. 32831-022096 Budget Ordinance No. 32832-022096 Resolution No. 32833-022096 Resolution No. 32834-022096 Resolution No. 32835-022096 Budget Ordinance No. 32836-022096 Budget Ordinance No. 32837-022096 Ordinance No. 32838-022096 Ordinance No. 32839-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23,1996 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32829-022096 Budget Ordinance No. 32830-022096 Resolution No. 32831-022096 Budget Ordinance No. 32832-022096 Resolution No. 32833-022096 Resolution No. 32834-022096 Resolution No. 32835-022096 Budget Ordinance No. 32836-022096 Budget Ordinance No. 32837-022096 Ordinance No. 32838-022096 Ordinance No. 32839-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibting: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32829-022096 Resolution No. 32831-022096 Resolution No. 32833-022096 Resolution No. 32834-022096 Resolution No. 32835-022096 Ordinance No. 32838-022096 Ordinance No. 32839-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32829-022096 Budget Ordinance No. 32830-022096 Resolution No. 32831-022096 Budget Ordinance No. 32832-022096 Resolution No. 32834-022096 Resolution No. 32835-022096 Budget Ordinance No. 32836-022096 Budget Ordinance No. 32837-022096 Ordinance No. 32838-022096 Ordinance No. 32839-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Glenn D. Radcliffe, Director Human Resources Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32831-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32840-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32829-022096 Resolution No. 32835-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. ~'~'~Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoka, Virginia February 23, 1996 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32829-022096 Ordinance No. 32839-022096 Resolution No. 32840-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32829-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Sarah E. Fitton, Engineering Coordinator City Clerk's Office City of Roanoke, Virginia February 23, 1996 Dana D. Long, Acting Chief Billings and Collections Roanoke, Virginia Dear Ms. Long: I am attaching copy of the following measures that pertain to your department: Ordinance No, 32829-022096 Ordinance No. 32838-022096 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, .~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measure that pertains to your department: Resolution No. 32835-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Robert K. Bengtson, Traffic Engineer City Clerk's Office City of Roanoke, Virginia February 23,1996 Lori S. Spencer Grants Monitor Roanoke, Virginia Dear Ms. Spencer: I am attaching copy of the following measures that pertain to your department: Resolution No. 32831-022096 Budget Ordinance No. 32837-022098 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Bobby E. Chapman, Manager Civic Center Facilities Roanoke, Virginia Dear Mr. Chapman: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Ro,,noke, Virginia February 23, 1996 Robert H. Bird Municipal Auditor Roanoke, Virginia Dear Mr. Bird: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 The Honorable Roy B. Willett, Chief Judge The Honorable G. O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane McQ. Strickland, Judge The Honorable Richard C. Pattisall, Judge The Honorable Robert P. Doherty, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge VVillett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall and Judge Doherty: I am attaching copy of the following measure that pertains to the Circuit Court: Ordinance No. 32838-022096 The aboveraferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Ronald S. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albright: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Michael Meise Acting Law Librarian Roanoke, Virginia Dear Mr. Meise: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EI3c. City Clerk's Office City of Roanoke, Virginia February 23, 1996 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 Patsy A. Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia Februa~ 23,1996 The Honorable Julian H. Raney, Jr., Chief Judge The Honorable George W. Harris, Jr., Judge The Honorable John L. Apostolou, Judge The Honorable Vincent ^. Lilley, Judge The Honorable William D. Broadhurst, Judge General District Court Roanoke, Virginia Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst: I am attaching copy of the following measure that pertains to the General District Court: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely, City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia February 23, 1996 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge The Honorable Joseph P. Bounds, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds: I am attaching copy of the following measure that pertains to the Juvenile and Domestic Relations District Court: Ordinance No. 32838-022096 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. If you have questions, please do not hesitate to call me. Sincerely' ~, pO.,.,~.~..- Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. INTEROFFICE MEMORANDUM To: CC: From: Date: Subject: Mary Parker, City Clerk W. N. Claytor ~ February 12, 1996 City Council Briefing Mar)~ please place me on the February 20th Council agenda for a 30 minute informational briefing (12:30 p.m. to 1:00 p.m.) on my department. I~OM THE D~s~ OF... W. N. CLAYrOR REAL ESTATE VALUATION 215 CHURCH AVENLrE S.W. ROOM 250 ROANOKE, VIRGINIA 24011 (540) 981-2771 Fax: (540) 981-2796 OFFICE OF REAL ESTATE VALUATION ADVANTAGES OF THE PROPERTY TAX 1. Visible and fixed in location. 2. Stable revenue source. 3. Local accountability. 4. Equitable system. PAGE 1 OFFICE OF REAL ESTATE VALUATION CHARACTERISTICS OF A GOOD ASSESSMENT PROGRAM 1. 100% Assessment Levels. 2. Short Assessment Cycles. 3. Trained Staff. 4. Computer Technology. 5. Quality Control (~.tio Studies) 6. Identification - Mapping & Data Collection. PAGE 2 OFFICE OF REAL ESTATE VALUATION REAL PROPERTY TAX BASE & LEVY GROSS ASSESSED VALUE $3,740,569,092 $46,009,000 TAX EXEMPT BY CODE 595,993,200 7,330,716 PREFERENTL4L TAX EXEMPTS 49,235,915 606,119 ** TAXABLE BASE & LEVY $3,095,339,977 $38,072,189'* TAX RATE = $1.23/PER $100 **TAX RATE Dtt-I"ERENCES AT TIME OF EXEMPTION CAUSE A $24 DOLLAR DISCREPENCY IN THIS TOTAL. PAGE 3 OFFICE OF REAL ESTATE VALUATION LEGISLATIVE GUIDELINES CONSTITUTION OF VIRGINIA Article X, Section 2. Assessments. - All Assessments of real estate and tangible personal property shall be at their fair market value_, to be ascertained as prescribed by law. "Fair market value" defined. - The fair market value of property is the price which it will bring when it is offered for sale by one who desires, but is not obliged, to sell it, and is brought by one who is under no necessity of having it. Article X, Section 4. Property segregated for local taxation; exceptions. - Peal Estate, coal and other mineral lands, and tangible personal property, except the rolling stock of public service corporations, are hereby segregated for, and made subject to, local taxation only, and shall be assessed for local taxation in such manner and at such times as the General Assembly may prescribe by general law, CODE OF VIRGINIA Title ~8.1 TAXATION 58.1-3201. What real estate to be taxed; amount of assessment; public service corporation property. - All real estate, except that exempted by law, shall be subject to such annual taxation as may be prescribed by law. Alt general reassessments or annual assessments in those localities which have annual assessments of real estate, except as otherwise provided in 58.1-2604, shall be made at 100 percent fair 58.1-3259. Failure of county or city to comply with law on general reassessment of real estate. - If any county or city fails to comply with the provisions of this article requiring a general reassessment of real estate periodically in such county or city by omitting such general reassessment in the year required by this article, or failing to comply with the provisions of 58.1- 3201 requiring ass~smant at 100% fair market value, the Depa~'tment, upon receiving proof of such delinquan~y, shall notify the Comptroller, whereupon the Comptroller shall withhold from such county or city the payment of its share of the net profits of the operation of the alcoholic beverage control system as provided for by 4-2~ until such time as the provisions of 58.1-3201 have been complied with in such county or city. 58.1-3261. Annual assessment of real estate in certain other cities and counties. - 6. Chapter 584 of the Acts of Assembly of 1964, approved March 31, 1964, authorizing provision for PAGE 4 annual assessment of real estate and equalization of assessments in any city having a population of more than 92,000 and less than 110,000. LEGISLATIVE GUIDELINES (continued) CODE OF THE, CITY OF ROANOKE Section 32-40. Annual assessments generally. - The assessor shall assess annually for taxation all real estate in the city_ not exempted fi.om taxation by the Constitution and general laws of Virginia and not assessable for taxation by the state corporation commission, as provided by law. In so assessing, the assessor shall include all lands, buildings, structures and improvements thereon and all fights thereto and interest therein, and he shall have the power to do any and all things necessary to assess such property. Section 32-45. When assessment to be completed; how parcels entered on assessment records. - Every_ assessment of real estate shall be completed by the last day of Februar3' of each year. Every parcel of real estate shall be entered separately upon the assessment records in the name of the owner thereof or in the name of the owner of any interest therein, in accordance with the provisions of general law. Section 32-46. Effective date of assessments. - Every_ assessment made bv the assessor shall be effective for tax purp_ oses on the first day of July of the tax year ne~ f~Howing the completion of the assessment, and taxes for the tax year shall be extended thereon by the commissioner as provided by general law. Section 32-47. Change of nssessment - Notice and hearing. - Whenever any assessment is changed, the assessor shah _~ive notice thereof and hold a hearing there,.-, in accord with the provisions of section 58-792.1 of the Code of Virginia. (58.1-3330) CODE OF VIRGINIA Title $8.1 TAXATION 58.1-33S0. Review of assessment. - Any person aggrieved by any assessment under this chapter m f ' the board of assessors, or if none, to the board of ea_ualization created under Article 14 (58.1-3370 et seq.) of this chapter or may direct _ly apply for relief to the appropriate circuit court of the county or city in those localities where application to the aforenamed board is not a prerequisite to the jurisdiction of the court. PAGE 5 OFFICE OF REAL ESTATE VALUATION REAL PROPERTY VALUES $ YEAR ANNUAL CHANGE FROM REASSESSMENT COMPARED TO THE FISCAL YEAR CONSUMER PRICE INDEX ANNUAL RE-ASMT CHANGE ASMT CONSUMER ANNUAL NEW YEAR ~ RE-ASM'T CONSTR TOTAL 1~1 4.7% 2.0% .7% 2.7% 1~2 3.1% 1.9% 1.3% 3.2% 1~3 3.0% 2. l% 1.3% 3.4% 1~4 2.5% 2.6% 1.6% 4.2% 1~5 3.0% 3.4% 1.3% 4.7% 5YRAVG 3.3% 2.4% 1.3% 3.6% NOTE: The Consum~ Price Index is a national measure. Local real estate prices and assessments am not tied clirecfly to the Coasumer Price Index but to the actions of buyers and sellers in the local market. PAGE 7 OFFICE OF REAL ESTATE VALUATION PREFERENTIAL TAX RELIEF PROGRAMS EXEMPTION ELDERLY TAX FREEZE DL~ABLE TAX FREEZE 2300 VALUE TAX EXEM~ RELIEF $29,125,438 $358,538.40 244 3,404,277 41,872.78 AGRICULTURAL LAND USE £¥)MMER~Z-tL REtl,4B PROGRAM RESIDENTL4L REHAB PROGRA~$I 29 7,882,800 96,958.42 34 5,452,800 67,069.44 127' 3.388.600 41,679.78 TOTAL 2,734 $49,253,915 $606,118.82 NOTE: Approximately 10% of our 27,000 residential property owners receive some form of tax relief~ most through the Elderly/Disable Tax Freeze. PAGE 8 .I OFFICE OF REAL ESTATE VALUATION NUMBER OF ASSESSMENT APPEALS ON 44,617 PROPERTIES TIIREE STEPS IN TIlE ASSESSMENT APPEAL PROCESS. APPEALS TO: I 2 3 1996 562 I 15 ~.~ 0 1995 497 113 0 1994 399 68 0 1993 435 91 0 1992 613 160 0 AVG. 501 108 0 PAGE 9 WILLARD N. CLAYTOR Director CITY OF ROANOKE REAL ESTATE VALUATION 215 Church Avenue, S.W., Room 250 Roanoke, Virginia 24011 FILE CC)PY Telephone: (703) 981-2771 Facsimile: (703) 981-2940 March 11, 1996 Honorable Mayor Bowers and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: Limiting my discussion to the first factor, the ratio study results are used to compute the estimated true value of all taxable real estate in each locality. This estimate is simply the assessed values on each locality's land book divided by the loeality's median assessment/sales ratio as computed by the annual Department of Taxation ratio study. This calculation yields the estimated true value of all taxable real property in that locality. It is the estimated true value of taxable real property that is used in the formula. In a phone conversation with Richard Kelly of Roanoke City Schools, he suggests that other factors remaining constant, the higher the estimate of true value of taxable real property compared with other localities, the lower the mount of state aid. I wish to emphasize, it is the estimate of true value of taxable real property that is used in the formula and not the sales ratio. To illustrate the effect of the ratio on the computation of true values I would offer two examples: ( Formula is assessed value divided by sales ratio equals estimated true value). At your February 20, 1996 meeting, Ms. Wyatt and Mr. White raised a question concerning the Department of Taxation ratio study and its use in the computation of Basic School Aid. Basic School Aid is distributed by a relatively complex formula based on both need and tax effort to insure that all.localities can finance the major cost of the Standards of Quality in the State. There are three basic factors used in comparing the relative ability of a locality to ,provide resources, (1)tree values of real. estate and public service corporations, (2)individual income levels, and (3)the amount of sal.es that are subject to the State's general sales and use tax. Members of Roanoke City Council March 1 I, 1996 page 2 Total Assessed Value of Taxable Real Property in Roanoke Latest Department of Taxation Sales Ratio Computed Estimate of True Value of Taxable Real Property $3,095,339,977 93.3% = $3,317,620,554 ffthe City had a lower reported sales ratio, say 83.3%, the estimate oftxue value would be as follows: Total Assessed Value of Taxable Real Property in Roanoke Sales Ratio Computed Estimate of Tree Value of Taxable Real Property $3,095,339,977 83.3% $3,715,894,330 As you can see from this illustration, given a constant tax brae, the lower the sales ratio the higher the estimated true values, and in turn iowen the amount of the basic school aid. This is an oversimplification of how real prope~ values figure into the school aid formula. It assumes all factors remnini~ constant, the tax b~e, income levels, sales taxes, and population. AS I meationed at tl~ outset, th~ formula for the computation of Basic School Aid is rdatively complex. I fmb] admit to my limited ~ of ira application and would defer to Mr. Kelly for a more thurms~h explanation. Attached is a copy of the formula for your review. [ hope this letter has been responsive to your request. Please contact me if I can provide further clarification. W'dlard N. Claytor Director Attachment c: James D. Grisso, Director of Financo all taxable real property in that locality. As we will see, the distribution formula uses this amount am a tool to measure the taxable capacity in the localities. Perhaps it would be beneficial to briefly describe the basic school aid formula in Virginia. This state formula for distributing funds to localities has been designed to help finance the obvious, major costs which are necessary for es:abliehing the Standards of Quality in the State. The first step in this process concerns the General Assembly's mandate of a specific standard of quality cost per pupil per year that mus= be spent in each locality. This cost is derived by calculating the' required number of instructional, administrative and support personnel based on Board of Education guidelines and computing :he cost of these requirements on e statewide cost per pupil basis. This cost per pupil figure is multiplied by ~he Average Daily Membership (ADM) to obtain the total required Standards of Quali~y ($OQ) cost for each locality. The cos: ppr ADM has been calculated at $2,044 in fiscal year 1986-87 and $2,254 in fiscal year 1987-88. From this required cost for each locality a sub:faction is made for the amount of sales tax distributed to the locality, for the calendar year in which the school year began, based on school age population. This resulting figure yields the amount of spending that upon application of the composite index formula de:ermines the ex:mnt of state aid. VII - 3 Aa we have previously mentioned the state share of school aid funds is de:ermined through the use of a composite index which is based on a formula that attempts to identify the relative ability of each locality to provide resources for financing a program of quality education. the formula shows that a particular locality has relatively less fiscal ability, tha~ locality will receive a greater share of state assistance in bearing the costs of elementary-secondary education. If, on the other hand, a locality appears to have a. higher than average capacity to provide resources for financing education (relative to the other localities) that locality will receive a smaller share of state aid. There are three basic factors used in comparing the relative abili:y of the localities to provide resources for the 1986-88 biennium. These factors are: (1) true values of real estate and Rublic service corporation (1986 calendar year) as provided by the Virginia Department of Taxa:ion; (2) individual income level (1986 calendar year) as determined by the Tayloe Murphy [nati:ute a: the University of Virginia; and (3) amount of sales which are subject to the State's general sales and use tax (1986 calendar year). VII - & The composite index of local ability-to-pay is based on the above three items. The true values constitute 50 percent of the index, individual income tax &0 percent, and taxable sales I0 percent. Of course, :o compare each locality the three fac:ors must be adjusted to place localities on the same basis. The composite index formula is adjusted by 2 factors. First, the above three factors are adjusted by average daily membership (ADM). For example, a locality's true value is divided by that locality's ADM :o yield true value per ADM. This is divided by the true value of the entire Commonwealth divided by the ADM in the Commonwealth. If the locality has a larger amount of true value per ADM :ban the state as a whole, then the value 'is greater than 1. This means that the locality has a greater fiscal capacity relative :o other localities and thus, the locality will receive a smaller portion of state aid than if the value were less than 1. Of course, a value less than 1 indicates that the locality has less true value per ADM than the state average, thus, less capacity and, therefore, the state will grant a relatively larger portion of aid. This same procedure is carried out for personal income and taxable sales. The ADM portion of the index is given a weight of 2/3. The three factors are also adjusted by population. That is, a locality's value per capita is divided by the state's true value per capita. (The per capita adjustment counts 1/3.) As before, if a locality has a grsater amount of true value per capita than the state the locality has a greater fiscal capacity than the average (therefore the ratio will be greater than 1) and the locality will receive less of VII - $ a share of state aid. On the other hand, if the locality were "poorer," less true value per capita than the State, the ratio would be less than 1 and the locality would receive a greater share of state aid. This same basic procedures is used for the personal income factor and taxable sales factor. The next step is the addition of 2/3 of the ADP! composite index and 1/3 of the per capita composite index. The total is then divided in half to obtain the composite index of local capacity to pay. (The average locality will have a value of.S). This value is then applied to the required SOQ cost less the sales tax to determine the local share that the locality will have to come up with (required local expenditure). The implication, of course, is that the lower the 1 composite index the lower the local share of expenditure. CALCULATION OF THE COMPOSITE INDEX OF LOCAL CAPACITY TO PAY (1) X = ADM Composite Index Local True Value .5 Local ADM +.4 State True Value Local Personal Income Local ADH +.1 State Personal Income Local Taxable Sales Local ADP! = X State Taxable Sales State ADH State ADM State ADH (2) Y = Per Capita Composite Index Local True Value .$ Local Population +.4 State True Value State Population Local Personal Income Local Population State Personal Income State Population +.1 (3) .~ = CompoSite Index of Local Capacity to Pay .66x + .33Y = Z Average Wealth = .$0 Local Taxable Sales Local Population State Taxable Sales State Population =y 1We must note that we leave out two adjustments that prevent inordinate increases in local expenditures as well as the maximum local increases provision. VII - 6 It is important to emphasize the implications of this composite index. That is, what factors could change the composite index and therefore the share of state aid the locality would receive. First, we must note that the index is a relative measure~ The measure compares all of the localities. Thus, the index for a locality could change due to changes in other localities. Second, the composite index is obviously affected by changes in the three factors. And finally, the composite index is influenced by changes in ADM and population both at the local and state level. The ratio study also seYves a number of people under its public information function. Some of these functions are performed volun:arily by the Department of Taxation while some are required by statute. Section 58.1-207 does give the responsibility as well as broad latitude to t~e Department of Taxation to publish related statistics. These statistics are published in the department's annual Assessment/Sales Ratio Study. Some of the atatis~ica include a computation of the average effective true tax ra~a in each county and city. The effeo~ive true tax rate expresses the tax rate per $100 of true value (fair market value) and is a mamma of comparing the real estate tax on similar properties in diffe=en~ taxing jurisdictions. In addition to computing an overall median assessment/sales ratio the report presents the ratios for six VII - 7 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 February 20, 1996 The Honorable Acting Vice Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:sm Honorable Mayor and Members of City Council Roanoke, Virginia February 20, 1996 RE: Request for Executive Session Dear Mrs. Bowles and Gentlemen: This is to request that City Council convene in Executive Session to discuss the disposition of city-owned real property, specifically the possible sale of city-owned property in the downtown area, pursuant to Section 2.1-344(A)(3), Code of Virginia (1950), as amended. Sincerely, W. Robert Herbert City Manager WRH/kdc cc: Mary F. Parker, City Clerk Wilbum C. Dibling, Jr., City Attorney February 20, 1996 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Personnel Lapse for the Second Quarter of Fiscal Year 1995-96 (October, 1995 - December, 1995) Dear Mayor Bowers and Members of City Council: Personnel lapse is generated due to employee turnover and vacancies in City departments. For the current fiscal year, salary savings of $785,000 are projected as a result of these vacancies. The following figures represent the status of Personnel Lapse for Fiscal Year 1995-96 as of December 31, 1995: General Fund: Total Budgeted Personnel Lapse Net Adjusted First Quarter Reduction $220,500 ($785,000) Second Quarter Personnel Lapse Generated October $108,539 November 128,199 December 74,212 $310.950 Less Revenue Adjustment (81,710) Net Second Quarter Reduction Total Personnel Lapse Reduction $229,240 $449,740 Personnel Lapse Balance Remaining after Second Quarter The status of lapse is now being reported to City Council as a Consent Agenda item. A fourth quarter report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount and adjusts affected departmental operating budgets. Please let me know if you have any questions. Respectfully Submitted, City Manager WRH:abh CC: James D. Grisso, Director of Finance Wilburn C. Dibling, Jr., City Attorney Diane S. Akers, Budget Administrator Directors MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #15-110-323 Dr. Frank J. Eastburn, Chairperson Roanoke Public Library Board 1810 Denniston Avenue, S. W. Roanoke, Virginia 24015 Dear Dr. Eastburn: This is to advise you that the following persons have qualified to serve as members of the Roanoke Public Library Board: Gloria P. Manns to fill the unexpired term of Zaman K. McManaway, resigned, ending June 30, 1996; Brenda L. McDaniel for a term ending June 30, 1998; and Brooke M. Pan'off to fill the unexpired term of Caroline M. Brown, deceased, ending June 30, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: BeVerly A. James, Secretary, Roanoke Public Library Board Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Gloria P. Manns, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board to fill the unexpired term of Zaman K. McManaway, resigned, ending June 30, 1996, according to the best of my ability. So help me God. Subscribed and sworn to before me this~! day o~996. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Brooke M. Parrott, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board to fill the unexpired ten~ of Caroline M. Brown, deceased, ending June 30, 1997, according to the best of my ability. So help me God. Subscribed and sworn to before me thi~/,~ day o~--~96. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Brenda L. McDaniel, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a term ending June 30, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this (-~"~-day of ARTHUR B. CRUSH, III, CLERK BY ' . ~, , DEPUTY CLERK MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W~, Room 456 Roanoke, Virginia 24011-1536 Telephone: ($40) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File ~60-132-277 ~.8 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to improving communications with the citizens of the City of Roanoke through cablecasting City Council meetings, E-mail, computerization of City Council agendas, and publication of a "City Page" in a local newspaper, was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. On motion, duly seconded and adopted, Council concurred in your recommendation with regard to cableoasting City Council meetings, E-mail and computerization of City Council agendas. The matter of including a "City Page" in local newspapers was referred to 1996-97 budget study for discussion. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Diane S. Akers, Budget Administrator, Office of Management and Budget Office of the City Manager February 20, 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Improving Communications to Citizens Dear Mayor Bowers and Members of City Council: City Council has made a commitment to enhancing its communication with the citizens of Roanoke and accordingly asked that the following concepts be researched: Broadcasting the Roanoke City Council meetings on the government/education access channel, RVTV, Channel 3. Developing a system that would allow the City Council agenda and reports to be placed on a computer system, accessible by electronic mail Communicating directly with citizens through the concept of a ~ published in the dally newspaper. I'd like to report back to you on each of these concepts. Cablecasting City Council Meetings One recommendation to enhance communication is to cablecast City Council meetings on RVTV, Channel 3, the government/education access channel for Roanoke, Roanoke County and Vinton. The ability to broadcast live was negotiated through the 1991 Cable TV Franchise Agreement with Cox Cable, whereby an insertion point is located in the City Council Chambers that can feed directly to Cox Cable. In addition, the city helps fund the operations staffat RVTV through a portion of the franchise fees, and this staffwill record and cablecast the meetings at no additional cost to the city. The following are my recommendations to City Council: Cablecast the regular 2 p.m. meetings of City Council, as well as the 7 p.m. public hearings live on RVTV. Room 364 Municipal Building 215 Chumh Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138 Honorable Mayor and Members of Council Page Two 2. Rebroadcast the meetings at 7 p.m on the Thursday after each meeting. 3. Initiate the cablecasting of Council meetings at the 2 p.m. meeting on May 20. The city's Public Information Office and RVTV staff will work with members of City Council to conduct sessions to help Council members in understanding how the shows will be presented, camera placement, etc. As mentioned earlier, there will be no additional cost to the city budget for these operations. E-Mail and Computerization of Council Agendas City Council has asked the administration to explore the potential for electronic mail and computerization of City Council agendas. A staff team is being formed to assist with this work as part of the technology appropriation made by City Council on January 16. Team members will meet with members of Council to help clarify and define City Council's needs as related to the agenda, as well as other benefits of this system. In addition to assisting Council members with receiving Council agendas and/or reports electronically, the team will also look at making such reports more readily accessible to the media and the citizens. City Page The city's Public Information Office has researched the idea ora City Page. As recommended to City Council, R ' ' oanoke s C~ty Page would be space purchased twice a month, on the Friday after each City Council meeting in the Roanoke Times. It would also appear in the 2nd and 4th Thursday of the month in the Roanoke Tribune. The goal of this communication forum would be to: 1. Improve citizens' understanding of city services, programs and goals. 2. Consolidate city informational advertising into one area. Establish a regular, written communication forum that can be relied upon to keep citizens up-to-date on city business. 4. Increase citizen involvement in city government. Each City Page would include one lead story on an important city development, program or service, along with numerous short items such as trash collection changes, bulk item pickup procedures, tax deadlines, opportunities to serve on city boards, and a monthly feature highlighting Roanoke achievements (water rate comparisons, school system accolades, unemployment statistics, major awards, etc.) According to information provided by the City County Communication and Marketing Association and other local governments, communities across the country are exploring ways to provide factual, straight forward information about government services and activities. Some governments Honorable Mayor and Members of Council Page Three publish monthly citizen newsletters mailed to the homes of all citizens, others publish inserts in the daily newspaper, others purchase air time on radio stations, and others use the City Page Concept. (A copy of the City Page from Phoenix, A.Z, Winston-Salem, N.C., and Charlotte, N.C. is attached.) As the media tend to focus only on the "big issues," the City Page will be able to highlight important services and benefits that often do not rise to the level that captures media attention. A side benefit of this publication is that it will allow Roanoke to market its services to over 121,000 households that subscribe to the Roanoke Times and/or Roanoke Tribune who live in this region and beyond. I recommend beginning this publication on May 24, 1996, as a one-year pilot project, with an opportunity to review its effectiveness prior to the FY '97-'98 budget. The May '96 start-up will allow time to hire a part-time staffmember to write the stories, negotiate contracts with the Roanoke Times and the Roanoke Tribune, and develop the page format and design. The per-issue cost would be approximately $1,850 for the newspaper space, plus the salary for the part-time employee, estimated at $1,000 per month. Funding is available in the current budget to cover costs for May and June. The annual cost of the publication and salary, approximately $56,000, would be included in the recommended budget for fiscal year 1996/97. In conclusion, the three projects detailed in this letter offer the opportunity to follow City Council's leadership initiative to improve communications with citizens. The first two projects have been timed to occur in May, at the recommendation of Council members. I believe all three will offer new opportunities for citizens to be informed and involved in the work of Roanoke City government. I would ask City Council's guidance on whether the recommendations, as set forth in this letter, should be pursued. W. Robert Herbert City Manager WRH/MMB/ds Attachments CC~ Mary F. Parker, City Clerk Wilburn C. Dibling, City Attorney James D Grisso, Director of Finance M. Michelle Bono, Public Information Officer James D. Ritchie, Chairman, Information Technology Committee PHX PUBLIC INFO OFC 602-495-24~2 Dec 5,95 9:50 No.O05 P.05 TransitPian By You NEWS AND INFORMATION ABOUT CITY GOVERNMENT JULY 10, t99 City Council Approves 1992-93 Budget; Charlotte Tax Rate Cut By 11.4 Cents Screen O'Rama Scheduled Where Your 1992-93 Extra Federal Funds To Provide Local Jobs Charlotte re;¢ived $780,792 in federal funds ~o Eelp provide subsidized jobs for youlhs in the communily as part of a recently passed urban aid package. The funds can subsidize wages for approximately 520 new jobs in the public agencies TEe pro~-am will be administered Tax Dollar Goes ptu PUBLIC SER¥1CE IS I CI PAG MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File ~60-236-270-467-472 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32830-022096 amending and reordaining certain sections of the 1995-96 School and General Fund Appropriations, providing for appropriation of funds from the 1995-96 Capital Maintenance and Equipment Replacement Fund for purchase of furniture and equipment for Jackson Middle School, repairs to buildings and equipment, and replacement of roofs at Fishburn Park Elementary and Addison Middle Schools; and also appropriating funds to two school grant accounts: $96,775.00 -Title I Winter Program and $293.00 - 1996 Arts Incentive Grant. Ordinance No. 32830-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. The Reverend C. Nelson Harris February 22, 1996 Page 2 pc; Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of February, 1996. No. 32830-022096. AN ORDINANCE to amend and reordain certain sections of the 1995--96 School and General Fund Appropriations, an emergency. WHEREAS, Government of the exist. THEREFORE, for the usual daily City of Roanoke, and providing for operation of the Municipal an emergency is declared to BE IT ORDAINED by the Roanoke that certain sections of the 1995-96 School Fund Appropriations, be, and the same are hereby, reordained to read as follows, in part: Council of the City of and General amended and A riat'ons Education Title I Winter (1-6) ......... Facilities (8-10) ................................. Revenue Education Title I Winter (11) ............................... Arts Incentive Grant 1995-96 (12) ................. Non-Operating (13) ................................ Nondepartmental Transfers to Other Funds (14) ..................... $102,607,404 2,596,775 293 2,808,344 $ 99,436,375 2,596,775 293 37,927,091 $ 53,038,732 52,030,197 Fund Balance Capital Maintenance and Equipment Replacement Program - School Unappropriated (15) ............. 412,948 1) 2) 3) 4) 5) 6) 7) 8) Supervisors social Security Inservice Transpor- tation Services Service Contracts Contracted Services (030-060-6149-6000-0124) $ 4,114 (030-060-6149-6000-0201) 27,451 (030-060-6149-6200-0129) 20,000 (030-060-6149-6200-0583) 15,210 (030-060-6149-6200-0332) 10,000 (030-060-6149-6200-0313) 20,000 293 Instructional Supplies (030-060-6820-6000-0614) Jackson Middle School Furniture & Equipment (030-060-6006-6681-0851) 9) Inclement Weather Repairs (030-060-6006-6681-0851) 10,000 10) Roof Replacement (030-060-6006-6896-0809) 34,626 11) Federal Grant Receipts (030-060-6149-1102) 96,775 12) Federal Grant Receipts (030-060-6820-1102) 293 13) Transfer from General Fund(030-060-6000-1037) 219,626 14) Transfer to School Fund (001-004-9310-9530) 219,626 15) CMERP - School (001-3324) 219,626 175,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. February 20, 1996 FROM: SUBJECt. Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for two grants in the School Fund. These grants are funded with 100% federal funds. This report also appropriates $219,626 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the purchase of furniture and equipment for Jackson Middle School, repairs to building and equipment resulting from inclement weather, and the replacement of roofs at Fishbum Park Elementary School and at the Addison Middle School auditorium. This is the sixth appropriation of the School Boards FY95 CMERP funding of $2,394,036. This will leave an unappropriated balance of $412,948. We recommend that you concur with this request of the School Board. Director of Finance JDJ /ICF /bls Attachments c: Ila Farris, Senior Accountant '~1 C, Nelson Hams, Chairman Marsha W. Ellison John H. Saunders Marilyn L. Curtis, Vice Chairman Melinda J. Payne Dr. E. Wayne Hams, Supenntendent Charles W. Day Dr. Finn D. Pincus June S. Nolley, Clerk of the Board /,,,.Roanoke -, Ci~, School Board P.O.Box 13145, Roanoke, Virginia 24031 · 540-981-2381 · Fa)c. 540-981-2951 February 7, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA ;2401 I Dear Hlembers of Council: As the result of official School Board action at its February 6 meeting~ the Board respeccl'ully requests City Council to appropriate $219,626.00 from the 1995-96 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the purchase of furniture and equipment for Jackson Middle School, for repairs to buildings and equipment damaged as a result of inclement weather, and for the replacement of roofs at Fishburn Park Elementary School and Addison Middle School. Appropriations are requested for the following school grants: Grant No. 6149 - $96,775.00 for the Tide I Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds. Grant No. 6820 - $293~00 for the 1996 Arts Incentive Grant to help strengthen the arts prog~m at Highland Park Elementary School and to encourage innovative arts programs at the school. The program is one hundred percent reimbursed by federal funds and is a new grant program. The Board appreciates the approval of this request. Sincerely, Clerk of the Board re cc: Rev. C. Nelson Harris Dr. I: Wayne Harris Mr. Richard L Kelley Hr. William L Murray Hr. Kenneth R Plundy Mr. W. Robert Herbert I~lr. Wilburn C. Sibling Hr. James D. Grisso I'trs. Ilo Farris (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Title I Winter, 124-96-1 6149 030-060-6149-6000-0124 030-060-6149-6000-0201 030-060-6149-6200-0129 030-060-6149-6200-0583 030-060-6149-6200-0332 030-060-6149-6200-0313 Appropdation Un~ X1X Supervisors $ 4,114.00 4 2% Social Secudty 27,451.00 28,4% Inservice 20,000,00 207% Transportation Services 15,210.00 15 7°'0 Service Contracts 10,000.00 10 3% Contracted Services 20,000.00 20 7°/° $ 96,775.00 1000% 030-060-6149-1102 Federal Grant Receipts $ 96,775.00 100 0% The Title I Winter Program will provide remedial reading, language arts and mathematics instruction for students in targeted schools. The above appropnabon represents additional federal funds provided by the funding agency. The program is one hundred percent reimbursed by federal funds and will end June 30, 1996. This is a continuing program. February 6, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Arts Incentive Grant 1995-96 6820 030-060-6820-6000-0614 Appropriation Unit X8N 030-060-6820-1102 Instructional Supplies Federal Grant Receipts $ 293.00 100.00 $ 293.00 100.00 The 1996 Arts incentive Grant will use federal funds in trm amount of $293 to help strengthen the ar~s program at Highland Park Elementary School and to encourage innovative arts programs at the schoo, The grant pedod will end June 30, 1996. This is a new grant program. February 6, 1996 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File ~67-79-137-169 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am enclosing copy of a petition from the Northwest Recreation Club, Inc., requesting adoption of a Resolution in support of the organization's request to obtain tax-exempt status from the General Assembly of Virginia on certain real property located at 1529 Williamson Road, N. W., in the City of Roanoke, which petition was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. On motion, duly seconded and adopted, the matter was referred to you for study, report and recommendation to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc; James R. Cromwell, Attorney, Vogel & Cromwell, LL.C., P. O. Box 18188, Roanoke, Virginia 24014 Wilburn C. Dibling, Jr., City Attorney LAW OFFICES VOGEL & CROMWELL, L.L.C. ROANOKE, VIRGINIA VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE RE: PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION FROM REAL ESTATE TAXATION OF THE PROPERTY OF NORTHWEST RECREATION CLUB, INC. PURSUANT TO ARTICLE X, SECTION 6(a) (6) OF THE CONSTITUTION OF VIRGINIA Northwest Recreation Club, Inc., by counsel, states as follows for its petition for a resolution supporting the exemption from real estate taxation of the property of Northwest Recreation Club, Inc., pursuant to Article X, Section 6(a) (6) of the Constitution of Virginia. 1. Northwest Recreation Club, Inc., a Virginia non-stock, not-for-profit, corporation, is the owner of certain real property located at 1529 Williamson Road, N.E., being Lots 6, 13, 14, and 15, Block 1, Survey No. 1, Oakland, and being Official Nos. 3070707, 3070714, 3070715 and 3070716 on the appraisal maps of the City of Roanoke, a plat showing the approximate boundaries of said property being attached hereto. 2. The Petitioner maintains on said property a building used for offices and meeting facilities for Northwest Recreation Club, Inc., an organization with the following purposes: A. To promote and sponsor athletic activities among the boys and girls of the community of Northwest Roanoke and its environs. B. To promote and sponsor such other activities, both athletic and recreational, for the benefit of the boys LAW OFFICES VOGEL & CROMWELL, L.L.C. ROANOKE, VIRGINIA and girls of the community of Northwest and its environs as may from time to time be deemed advisable. C. To cultivate and encourage sportsmanship and fair play among the boys and girls in the activities of the organization. D. To cultivate a spirit of helpful cooperation among its members. E. These objects will be achieved by providing supervised competitive athletic events, as well as providing educational assistance. Supervisors shall bear in mind that the attainment of exceptional athletic skill or winning of the games is secondary and the physical and mental growth of the boys and girls is of prime importance. The facility is also used 8 to 10 evenings a month to conduct a bingo game, the principal fund raiser for Northwest Recreation Club, Inc. by a section within Article 4, Section 58.1-3650 et seq. Code of Virginia of 1950, as amended, in order that the Your Petitioner desires to be an organization designated of the aforesaid real property and any personal property installed therein, and used exclusively for the foregoing charitable and benevolent purposes, be exempt from taxation under the provisions of Articl~ X, Section 6(1) (6) of the Constitution of Virginia, so long as your Petitioner and said facility is operated not for profit and the property so exempted is used in accordance with the purpose for which your Petitioner is classified. LAW OFFICES VOGEL & CROMWELL, L.L,C. ROANOKE, VIRGINIA 4. The Petitioner requests that the Council of the City of Roanoke adopt a resolution in accordance with the requirements of Section 30-19.04(B) of the Code of Virginia of 1950, after holding a public hearing with respect thereto, where citizens shall have an opportunity to be heard in order that legislation involving the designation of such property to be exempted from taxation pursuant to Article X., Section 6(a) (6) the Constitution of Virginia may be presented to the General Assembly of Virginia. Pursuant to Section 30-19.04(B) of the code, questions are submitted for consideration: (A) . as amended, the following (A) . Whether the organization is exempt from taxation pursuant to Section 501(c) of the Internal Revenue Cod of 1954. of The Petitioner is exempt from taxation pursuant to section 501(c) (3) of the Internal Revenue Code. See attached documents verifying this exemption. Whether a current annual alcoholic beverage license fo: serving alcoholic beverages has been issued by the Alcohol Beverage Control Board to such organization foz use on such property. No alcoholic beverage license has been or will be requested or issued for use on the referenced property. LAW OFFICES VOGEL & CROMWELL, L.L.C. ROANOKE, VIRGINIA (A) . (A) . Whether any director or officer of the organization has been paid compensation in excess of reasonable allowances for salaries or other compensation for personal services which such director or officer actually rendered. No officers or directors of your Petitioner are paid compensation in excess of reasonable allowances for salaries or other compensation for personal services actually rendered. Whether any part of the net earnings of such organization inures to the benefit of any individual and whether any significant portion of the services provided by such organization is generated by funds received by donations, contributions or local, state or federal grants. As used in this subsection donations shall include the providing of personal services or th~ contribution of in kind or other material services. No part of the net earnings of your Petitioner inures to the benefit of any individual. Apart from time donated by members, no significant portion of the service provided by your Petitioner is generated by funds received from donations, contribution or local, state or federal grants. LAW OFFICES VOGEL & CROIVlWELL, L.L.C. ROANOKE, VIRGINIA (A) . 6 o (A) . (A) . Whether the organization provides services for the common good of the public The Petitioner provides and will provide services for the common good of the public in a number of respects. The building provides offices and meeting rooms to facilitate the purposes enumerated in paragraph 2, above. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting, to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office. The Petitioner is not involved in propaganda, influencing legislation or any political campaign on behalf of any candidate for public office. No rule, regulation, policy or practice of the organization discriminates on the basis of religious conviction, race, color, sex or national origin. No rule, regulation, policy or practice of the Petitioner discriminates on the basis of religious conviction, race, color, sex or national origin. LAW OFFICES VOGEL & CROMWELL, L.L.C. ROANOKE, VIRGINIA 8 o (A) . (A) . The revenue impact to Roanoke and its taxpayers of exempting the property. No significant impact is anticipated as a result of exemption. Any other criteria, facts and circumstances which the governing body deems pertinent resolution. The Petitioner is aware of no such criteria, facts or circumstances. to the adoption of such the 5. It is also agreed that any resolutions or ordinance adopted by Council granting this petition, may provide for the payment to the City of Roanoke of twenty percent (20%) of what the real estate tax levy would have been on the real property to be exempted from taxation in lieu of such tax. WHEREFORE, the Petitioner, Northwest Recreation Club, Inc., respectfully requests of the Council of the City of Roanoke (1) that a resolution be adopted pursuant to Section 30-19.04 of the Code of Virginia stating the provisions of Subsection B of that Code section have been examined and considered in conjunction with this petition seeking the designation of property to be exempted from taxation pursuant to Article X, Section 6(a) (6) of the Constitution of Virginia at a public hearing at which LAW OFFICES VOGEL & CROMWELL, L.L.C. ROANOKE. VIRGINIA citizens will have had an opportunity to be heard and (2) that a recommendation be made to the General Assembly of Virginia that the real property and the personal property of the Petitioner be designated by a Section within Article IV, Section 58.1-3650 et seq. exempting the real and personal property of the Petitioner from taxation so long as your Petitioner is operated not for profit and the property so exempt is used for the particular purposes of offices and meeting facilities for Northwest Recreation Club, Inc., and (3) that a twenty percent (20%) payment to the City of Roanoke may be approved in lieu of the tax that would have been levied on the exempted property. t~' 's Cromwell, Esquire ~/~ost Office Box 18188 Roanoke, Virginia 24014 (540) 982-1220 Counsel for Petitioner Respectfully submitted, NORTHWEST RECREATION CLUB, llts President INC. INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 31 NOPKINS PLAZA BALTIMORE, MD 21201 DEPARTMENT OF THE TREASURY n .te: UL lllgl NURTHNEST RECREATION CLUB P 0 BOX 6232 ROANOKE, VA 240~7 Employer Identification Number: 54-1457196 Co;~tact Person: NR. E. S. THORFINNSSON, dR. Contact Telephone Number; A(:cou,~ting Period Er, ding: F,:,rm ?90 Require,'!: Dc.ar Applicant.' Based ~:,f~ Cf~formati,:,n suppi, ied~ and assuming vour oper,~tions ...~w'jl be a5 stated in your .:;f~plif:ati,:m for race{tuition .:,f exei~ptiol~, ~.~e have determined Reven~ic- Code as ¢~ orga~;Tati,:m de~:~rib~¢d i~ section 501(c)(3). Ne have further deter'minc-,I tha~ you ale not a private f,:,undation ~.lithin ~he mea~ing of ~,ection 50?Ca) of ~h,.'- Code-, because you are ;*n organization described il, section 509(a) operation change: please let us; kno~-.' so $4e can co~sider the effect of the merit to your organizational document or bylai4s, please send us a copy of the a~ended document, or byla~s. Also~ you should i~for'm us of all changes in your As of January 1~ 1984, you are liable for taxes under the Federal Iusurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar' year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundatio~l, you are not subject to the excise taxes under' Chapter 42 of the Code. H,:,Ne'ver~ you are not automatical ly exempt from other Federal excise taxa,_'.. If you have any questions, about excise, employment~ or other Federal taxes, please let us &:;~,:,~. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the ~:ontrary. Ho~.tever, if you lose your section 509(a)(2) st~tus~ a grantor or contributor may not rely ,:,r, this determination if he or she was in part responsible for, or Has a~-~are of, the act or fail.re t,) act~ or the s~bstaatial or material change on the p~rt of ~he organization that resulted i~ your loss of such status, or if fie or she acquired I(n,r,~41edge th,~t tht': Internal R,:.venue ~;s:rvice n¢.d given notice that W:,u ~4outd n,:, Icmger be classified ar~ a 3ecti,:m 50';'(a) (::') or~anizati,:,n,. NORTHNEST RECREATION CLUB INC -2- Donors nlay deduct contribvbi,)ns to you as provided in sectio~ 170 ~ the Code. Bequests? legacies~ devises, transfers, or gifts to you or for your use are deductil) le for' Federal esthete and gift tax purposes if they meet the a!~01icable provisions of Code .iecti(ms 2055, 2106~ and 2522. Co~tribui;ior¢ deductions 8;',~ al Iol-tahie to doru)rs only tr, the extent that 'their cc, ntribusi,:,ns ~re g{fts~ ,-4ith no (on~;iderati,:,r~ r~'.ceived,, Ticket pur- ch.~ses, and ;imi!,~r pa).'~.;,;;t; i~ c,:,;~.h~nc~on ~iith f~t~draisi~g ew~ts n(zess;:rily qus!ify as de(hict~hi~- (,:,ntr'ii,~1-:i,:,r~s~ Cepe~dif~g on ~he circ~u.- s;;ances. S:?e Reve~c,':' Ru!if~g &7-24'>,. pub~isrmd in Cumulative ,:m p~e 104~ ~.~hich sets forth ~Qid~,~iue~:. r~,g~rdi~9 the de~c~ibi~i~,~ as S~ble co~r'ibutions~ of p4~me~l;s ~,~e by t~x~eyers for admission to or u~her pz, rticipati,:m in fu[~draising a(tivi!:ies for charity. I;~ ~he he.dillS of thi~ letter ~( be,?],(, i.qdic~itod wh,.-ther you must file 970~ Return of Organizati,:,n Ex,~:~pt !-ro~ ]]~come Tax. I~ Yes is indicated~ are required to file Form 990 ,.ely i¢ y,:,u.r ~ross receipts each year ?u:,rmally more th,sn $25,000. H,t,~4ev:':~ ~ ii: you receive a For~; 990 package i~ hhe mi;il, please file the Fetgrn .?.,eft if y,:,~ d,:, uot exceed the &?ess receipts test. If you are ~ot required to fii~, simply ~tt;ach th:¢ label provided, check box i~ the heading to i~dicate ~hat: your annt*al g~',:,ss ~eceipts are normally $26,000 oc !ess~ and sig~ t~e Ceturn. If a return is required, it must Be filed by the 15th day of the fifth mr,nth after the end of y,:,qr annual accc,~z;~ting period. A per~alty of $10 a da'/ is charged $-.,hen a return is fi led late, unless there is reasonable cause for the delay. Ho~ever, the maximum penalty charged qa~ot exceed $5,000 or 5 per- cent of your gross receipts for the year, ~4hichewCr is less. This penalty also be charged if a retur~ is ~c,t complete, so please be sure your return is co~,plete before you file it. You are not required to file Federal income tax returns ur~less you are subject to the tax on unrelated business ir, come under section 511 of the Code. If you are subject to this tax'~ yon ~lust file an inconle tax return of~ F,:,rm 990-T, E>~empt Organizati,:m B~siness Income Tax Return. In this letter t.~e are ~(,t determining ~4hetber any of your pres, e~t or proposed activities are u~re- lated trade or business as defined in section 513 of the Cede. You need an employer ide~kificatic, n nu~ber even if' you have n,:, omployee~. If an employer identification number ~4as not e~tered o~ your application, a nqmber ~.~ill be assigned to yo~ and you Hill be advised of it. Please use thmt number on all returns you file and in ~! correspondence ~4ith the Iuter~al Revenue Service. This determination is based on evidence that your funds are dedicated to the purposes listed in section 501(c)(3) of the Cod,:-. To assure your co,~tinued exemption-, you should mmintai~ records Ii(, shot-~ that fur, ds are ~',.:pended or, I? for those purpos(:s. 'if you distribute f(~nds (;,:, c, ther ,:,;gaf~izatirms~ yuur records should sho~.i ,..~hether ti:ey are exe~pt under NORTHWEST RECREATION CLUB -3- section 501(c>(3). In cases ~here the recipient organization is not exempt under section 501(c)(3), there should be evidence that the funds will ~main dedicated to the required purposes and that they ~ill be used for those purposes by the recipient. If distributions are made to il~dividuals, case histories regarding the recipients should be kept sho;~i,ng n~,mes, addresses, purposes of a~ards, o'i' selection~ relationship (if a~y) to me~,~hers, officers, trustees or d,",nor's o'f 'Fu0ds t,) you, s,:~ that any and ~:lI distributions ~,ade to i~dividuals can substantiatc~d up(:m request by I:he inter'hal Revenue Service. (R~ve~u~ 56-304:, C.E:. I756-2~ page 306.) If ;4e bare indicated in the headir, g of this letter that an applies, the en~!osed addc.-nduf,~ is an ir, tegral part of this letter. Bc-,caus., this lette~- could help resolve any questions about your e;.'enu)t status and inundation status, you should keep it iz, your permanent IT you haw, any questioos~ please contact thc person ;~hc, se name and t,~tephcme ,~un~ber are sho~-m in the heading of this lette?~ Addendu~ NORTHWEST RECREATION ClUB INC -4- You are required to make available for public inspection a copy of-your exemption application, and supporti~,g documents, and this exemption letter'. If you are required to file an annual information return, you are also required to make a copy of the returu available for public i~specti,:m for three years the retur~ is due. Failure to make these documents available for i~spectio~ may 5ub.ject you to a penalty of $]0 pe~- day for each day the,'e Js a failure to comply (up maximum ,:,f $5~000 ~n the case ,:,f an ~imual return). I~iter~al Re,/e~u~. Service N,:.tic~. 8:~-.:120~ 1~:~.2 C,J-:. 454 fat- addition."~ iuformatio.. G~idelines under Hhich privat¢~ fou~dal;i,:,ns r,~ay t'eiy cm this determiqation, for gifts, grants, a;:d col~tl--iJ~uti,)ns made after March I?;~ Here liberalized and published in Rc, v. Proc. 89.-23~ Cumulative Dui page 844. °0 COMP'TON %T, hiE. NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION 'IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. J I: :T PiN LoT ~ 477~ ~A~A L L. ~ U I L,,D I 1,4G rO IAI I:LE:!AM~ONI Zo' 5ET 15Ac K.'-,~ RO~D ~/W TS PLAT SHOWING PROPERTY TO BE CONVEYED TO NORTHWEST RECREATION CLUB, INC, BEING 6, 13, 14 & 15, BLOCK 1, SURVEY NO 1, OAKLAND (P.B. 1, PAGES 298-299) ROANOKE, VIRGINIA ~ALE:I"=40' DATE; 24 FEBRUARY 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA -.--. .... COMM, ~q4-47 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #60-72-236-246 The Honorable Philip Trompeter, Chairperson Roanoke Valley Drug and Alcohol Abuse Council 305 E. Main Street Salem, Virginia 24153 Dear Judge Trompeter: I am enclosing copy of Resolution No. 32831-022096 authorizing execution of an amendment to the agreement with the Roanoke Valley Drug and Alcohol Abuse Council to utilize $8,618.00 remaining from its 1994-95 CDBG Agreement with the City of Roanoke. Resolution No. 32831-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32831-022096. VIRGINIA, A RESOLUTION authorizing the execution of an amendment to the agreement with the Roanoke Valley Drug and Alcohol Abuse Council to utilize $8,618.00 remaining from its 1994-95 CDBG Agreement with the City of Roanoke. BE follows: 1. IT RESOLVED by the Council of the City of Roanoke as That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an amendment to the agreement with the Roanoke Valley Drug and Alcohol Abuse Council, which amendment shall provide for the use of additional CDBG funds in the amount of $8,618.00, said funds remaining from a previous 1994-95 CDBG Agreement with the City, as set forth in the City Manager's report to this Council dated February 20, 1996. 2. The form of the amendment shall be approved by the City Attorney. ATTEST: City Clerk. February 20, 1996 96-02 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Background: A. Authorize the Roanoke Valley Drug and Alcohol Abuse Council to utilize remaining Community Development Block Grant (CDBG) funds from a previous 1994-95 CDBG Agreement in the current 1995-96 CDBG program year. As part of the HUD Entitlement Consolidated Plan a_nplication, approved by Council on May 8, 1995, by Resolution No. 32476-050895, City Council authorized a grant of $10,000 in CDBG funds for FY 1995-96 for the Roanoke Valley Drug and Alcohol Abuse Council and its committees. City Council approved the execution of an Agreement with the Roanoke Valley Student Trouble Center, Inc. for funding to provide staff support to the Drug Council and its committees utilizing $26.000 in CDBG funds in Account No. 035- 094-9439-5209 available from the 1994-95 allocation of Community Development Block Grant (CDBG) fimds by Resolution No. 32099-071194 on July 11, 1994. Amendment No. 1 continued the Agreement through August 15. 1995 and was executed administratively on June 22, 1995. A remaining balance of $10.732 exists in the CDBG Account No. 035-094-9439- 5209. II. Current Issues; A temporary_ city employee has been hired to serve as staff for the Drug Council utilizing the $10.000 in 1995-96 CDBG funds. The Roanoke Valley Drug and Alcohol Abuse Council has requested by letter $8.618 in ftmds remaining in the previous 1994-95 CDBG Agreement for the Drug Council and its committees to be utilized for special training workshops, related expenses and operating expenses of the Drug Council and its committees (See Attachment A). Members of Council Page 2 III. Issues: A. B. C. D. Cost to the City Timing Impact on community_ development in the Ci_ty Compliance with applicable regulations IV. Altemativ¢~; Authorize the Roanoke Valley Drag and Alcohol Abuse Council to utilize $8.618 remaining in CDBG funds from a previous 1994-95 CDBG Agreement in the current 1995-96 CDBG program year. 1. Cost to the City will not change. Timing is important since the Drug Council intends to utilize portions of the remaining CDBG funds for expenses related to providing two public training workshops to the community beginning March 1996. Impact on community development would continue, as these additional funds will enhance the Drug Council's mission of creating a community standard that drag and alcohol abuse will not be tolerated in our community. Compliance with applicable regulations is assured. The amendment will be approved as to form by the City Attorney. Project monitoring is provided by the Office of Grants Compliance staff. Do not authorize the Roanoke Valley Drug and Alcohol Abuse Council to utilize $8.618 in CDBG funds from a previous 1994-95 CDBG Agreement in the current 1995-96 CDBG program year. 1. Cost to the City will not change. 2. Timing will not be an issue. Members of Council Page 3 Impact on communi _ty development would continue however, these additional funds will allow the Drug Council to increase their efforts in addressing its mission to the community. Compliance with applicable regulations would still be assured. Project monitoring would continue to be provided by the Office of Grants Compliance staff. Recommendation: It is recommended that City Council concur with Altemative A and authorize the Roanoke Valley Drug and Alcohol Abuse Council to utilize $8.618 in CDBG funds from a previous 1994-95 CDBG Agreement in the current 1995-96 program year. Respectfully submitted, W. Robert Herbert City Manager WHR/vst Attachment CC~ Assistant City Manager City Attomey Director of Finance Director of Human Development Office of Grants Compliance Planning/Contracting Supervisor, Fifth District Employment and Training Consortium ROANOKE VALLEY DRUG Attachment A Page 1 (540) 563-8251 January 26, 1996 Mr. Glenn Radcliffe Director of Human Development City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Dear Mr. Radcliffe, As Chair of the Roanoke Valley Drug and Alcohol Abuse Council, I would like to formally request that the portion of the 1994/95 Community Development Block Grant funds allocated to the Council that were not utilized be made available to the Council for the current fiscal year (1995/96). As you are well aware, funding for the Council was dramatically decreaaed this year due to a shortage of CDBG funds for administrative purposes. The entire $10,000 grant is being used to pay for staff support for the Council. Therefore, we would like to request that $8618 from fiscal year 1994/95 be made available for the operational costa and special projecta outlined in the enclosed budget. (The amount requested has been amended from the original request submitted in October 1995 based on staff canvassing the various costa involved.) These carry-over funds are vital to allowing the Council to continue to address its mission of creating a community standard that drug and alcohol abuse will not be tolerated. Thank you for your consideration of this request. Please let me know if any further action is required by me or the Drug Council. Judge Philip Trompeter Chair pt/gek CC: Vickie Tregabov, Grants Monitor Chris Visscher, Project Manager Attachment A Page 2 ROANOKE VALLEY DRUG AND ALCOHOL ABUSE COUNCIL PROPOSED BUDGET FOR Ci~RYOVER FUNDS OPERATIONAL EXPENSES Postage Copying office supplies Letterhead stationery Post office Box rental (medium) Long distance phone calls $200 $250 $5oo $200 $ 58 $ 50 TOTAL $1258 SPECIAL PROJECTS Drug-free Workplace Training Room rental Postage Training packets (includes copying) Certificates ($375) ($300) ($ 75) $ 910 Dr. Crossley Training $5350 Room rental Postage Training materials (includes copying) Certificates Honorarium Dr. Crossley's expenses ($1700) ($ 200) ($ 300) ($ 100) ($2400)* ($ 650) Reprinting of "101 Things" Council Brochure (typesetting incl.) 500 600 $7360 GRAND TOTAL REQUESTED: $8618.00 * A DMV mini-grant of $1500 will be used towards Dr. Crossley's honorarium. This would reduce the total amount of CDBG funds used for Dr. Crossley's training to $3840. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File g60-67 M. Rupert Cutler Executive Director Virginia's Explore Park P. O. Box 8508 Roanoke, Virginia 24014-8508 Dear Mr. Cutler: I am enclosing copy of Ordinance No. 32832-022096 amending and reordaining certain sections of the 1995-96 General Fund Appropriations, providing for appropriation of $25,000.00 for Explore Park. Ordinance No. 32832-022096 was adopted at a regular meeting of the Council of the City of Roanoke held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm El~c, ZN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32832-022096. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. WHEREAS, Government of the exist. for the usual daily operation of the Municipal city of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Parks, Recreation & Culture Contributions - Cultural (1) ...................... Nondepartmental Contingency - General Fund (2) .................... $ 5,231,592 1,831,115 $ 52,794,106 289,754 1) Explore Park (001-002-7220-3758) $ 25,000 2) Contingency (001-002-9410-2199) (25,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia February 20, 1996 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Explore Park Funding (Council Report//96-03) Dear Mayor Bowers and Members of Council: The request from Explore Park for a fiscal year 1995-96 contribution was referred to me for consideration and evaluation. City Council provided funding in the amount of $25,000 to Explore Park in fiscal years 1994-95 and 1995-96. Explore Park has requested a contribution in the amount of $40,000 for the current fiscal year. The attached Council Report recommends a contribution to Explore Park in the amount of $25,000 for the current fiscal year using general fund contingency as the funding source. In previous years, salary lapse (unexpended funds budgeted for salaries) was used as the funding source. At this point in the fiscal year, salary lapse is not an adequate funding source because we have not met our budgeted salary lapse commitment. It is anticipated that we will meet our budgeted salary lapse commitment by the end of the third quarter. I do not think that it is prudent to recommend increasing our contribution to Explore Park at this time for several reasons. First, we are in the process of identifying the cost of responding to the January and February snowfalls. Based on the available funding allocated for snow removal, the anticipated reimbursement from the federal government, and potential recovered cost revenue, we will probably need to use general fund contingency to pay for $231,315 in expenses associated with the January snowfall. Information on the cost of responding to the February snowfall is being compiled. Second, fiscal year 1996-97 funding requests from Explore Park and other cultural organizations will be evaluated by the Cultural Services Committee. Cultural organizations who currently receive contributions from the City of Roanoke will move under the Cultural Services Committee umbrella at their current funding level for fiscal year 1996-97 contributions. This is being done in an attempt to ease the transition to a new procedure and methodology to evaluate funding requests from cultural organizations. I think that it would be unfair to increase our contribution to Explore Park prior to moving them under the Cultural Services Committee umbrella when we did not increase our contribution to any cultural organization that was allocated funding during the current fiscal year. Cultural organizations will be able to compete for possible funding increases in fiscal year 1996-97. Thank you for your consideration. Respectfully, W. Robert Herbert City Manager Roanoke, Virginia February 20, 1996 96-03 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Explore Park Funding Back~round on the subject in chronological order is as follows: A. Explore Park received an anvrooriation of $800.000 from the Commonwealth of Virginia for the 1994-1996 biennium. B. The anorooriation from the Commonwealth of Virginia reauires Exolore Park to secure matching funds. For every one dollar raised by Explore, the Commonwealth of Virginia will provide a matching dollar. C. On May 9, 1994, City Council an~)roved funding in the amount of $25.000 for Explore Park. D. On February 27. 1995, City Council an~roved funding for an additional $25.000 for Explore Park. II. Current situation is as follows: A. Explore Park reauested fundine from the City of Roanoke for fiscal year 1995-96. B. On July 10. 1995, City Council directed the City Manager to recommend a funding amount and source for a contribution to Explore Park. C. Explore Park's financial olan oroiects funding from the City of Roanoke in the amount of $40.000 for fiscal year 1995-96. D. Funding reauests from Exolore Park and other cultural organizations for fiscal year 1996- 97 will be evaluated by the Cultural Services Committee. E. Cultural organizations will be able to com~)ete for possible funding increases in fiscal year 1996-97. III. Issues in order of importance are as follows: A. Funding B. Timine Honorable Mayor and Members of City Council Page 2 IV. Alternatives in order of feasibility are: A. City Council annrove funding in the amount of $25.000 for fiscal year 1995-96 for Explore Park and transfer $25,000 from account 001-002-9410-2199 (Contingency) to account 001- 002-7220-3758 (Explore Park). 1. Funding is available in account 001-002-9410-2199 (Contingency). 2. Timing - The requested funding will be provided in the timeframe necessary to secure matching funds from the Commonwealth of Virginia. B. City Council not annrove fundine in the amount of $25.000 for Explore Park. 1. Fundine will not be an issue. 2. Timine will not be an issue. Explore Park will be required to find another source of funds to match the appropriation from the Commonwealth of Virginia. Vo Recommendation is that City Cooncil Concur in Alternative A, and transfer $25.000 from account 001-002-9410-2199 (Contingency) to account 001-002-7220-3758 (Explore Park). Respectfully submitted, W. Robert Herbert .' ~' City Manager CC: Assistant City Manager Budget Administrator City Attorney City Clerk Director of Finance Manager, Office of Management and Budget FEB-20-1996 10:51AM FROM Mr. Mayor, i~ie~rs of Coundl, Mr. Herl~ thank you for Includin8 Explore Park on your agenda today. Ten years after having been conceived by a remarkably creative and generous group of local businessmen Including the late ]ack Hancock, the late Horace Fralln, George Canledge Sr., and T. A. Carter, Virginia's Explore Park is on the cusp of long- term success. I'm convinced that the II~t we see at the end of the tunnel is not the headlight of an onrushing locomotive about to flatten our embryonic project, but the dawn of a new era of flnandal stability and popular acceptance for what will soon be a malor tourist destination, education cemer, and source of revenue for all the local governments in the region, The support of the City of Roanoke has helped make possible our progress to date, and we thank you for it. On Saturday, April 6, Explore will re-open to the public for I~s third season of operation. I hope you will visit us on opening weekend. To date we have autacted over 50,000 visitors to our new IIv'mg history museum and nature center. One third of them have been school children accompanied by their teachers. More school children fTom Roanoke have 'v'~l Explore than from any other jurisdiction including Roanoke County. The experience they have at Explore cannot be duplicated anywhere nearby: At Explore Park they learn through hands-on use of tools familiar to their great grandfathers and great grandmothers how people survived on the Virginia frontier and how dependant people are on fertile soil, clean water, healthy livestock and other bounties of nature. Unique educational programming probably b Explore's current principal contribution to the quality of-life of our community. But about one third of Explore's vblton have been travelt~ on the Blue Ridge Parkway, and here is where the park's poiemJai future main value to the cornmunlty lies- as a stimulus of tourism-based economic activity here. Just as the Hotel Roanoke brings more visitors downtown, so will Explore Park stop vacationers o~ the parkway and direct them to Center in the Square, the ¥1r~lnla Transportation Museum, and other city attractlom, accommodatlom, and sen~lces. Under construction now are a $ I 0 million extensiou of the federal Blue Ridge Parkway into the hear~ of Explore Park. At the Explore terminus of this handsome Ilrnlted access parkway entrance road will he a reconsmk-/ed ! 780 stagecoach Inn, the Brugh Tavern from Botetourt County, designed to serve as a year-around Colonial-period ~-20-1996 10:23 94~ P.O1 FEB-20-1996 10:51AM FROM TO 224~1~5 P.02 2 restaurant with all the quality and appeal of the Colonial Inns In Colonial Williamsburg. Both the parkway spur and the restaurant will be completed and opened In April of 1997. Near the tavern will be a new welcome center {with Information on dry attractlom and services) and several rebuilt 150-year-old log cabim senang as high-quality overnight accommodations. Also on the drawing boards are an education center--the Jack Hancock Center, to be built with private ~fts from friends of the late CEO of Roanoke Electric Steel-and a small conference center hosting environmental conflict resolution sessiom, pro[esslonal continuing education courses, and teacher In-service t~aining programs. In the more distant future is the Lewis and Clark Expedition-theme zoo of North American wildlife, to be bulk on our Bedford County land on the north side of the Roanoke River. We're sdli thInking big at Explore! But to get through the current fiscal year unscathed we need your help today. Thanks to broad-based poll1~al support we currently obtain 40 percent of our operating budget from the Commonwealth of Virginia. That $400,O00*per-year grant, which we've received since July 1, 1994, apparently will be renewed for another two years by the current se~lon of the General Assembly in Richmond. The string attached to that genermity is that it must be match dollar for dollar In advance by funds from other sources, public and private. So far this rrscal year we've been able to match the state's $3],333 monthly payment on a timely basis with locally rabed funds. An important component of this match was the $ ! SO,000 grant we received this year Rom Roanoke County. Private gifts channeled to the Virginia Recreational Facir~les Authority from the River Foundation have made up $30,000 of our operating budget so far this Itscal year, with more to come from thb private source, and we've earned about $45,000 this year through admbslon ticket and ~ift sales. School districts have helped, as well. But as my lett~s to each of you last week indicated, we're Still about $40,000 shy of hitdng our operating income budget target on the line item, 'Oty and school We are in dire need of about that much in city support to stay on an even keel. I assure you we are scrubbing our budget continually to save money. We have reduced staff and are postponing maintenance of our valuable hlstorlc structures and scrimping on Important advertising opportunities because we/re under budget on the Income side. The good new~ b we're paid prac~ally all those suppliers to whom we owed money a year a~o. Our expenses are not exceeding our income, on a month-to- FEB-20-1996 1~: 24 9~ P. 02 FEB-2~-1996 10:52RM FROM TO 224~145 P,O~ Please conslder Explore Park an important contributor to both [he education of Roanoke's children and to the economic good health of the City, and approve a grant to Explore for the current fiscal year of $4O, OOO ff you can. We will submit our application for a city er'ant for the next fiscal year to the Cultural 5en~ces Committee so that we will be comldered together with all the other cultural sen(Ice organizations in the area next time around. Thank you for your comlderatlon. FEB-20-1996 10:24 94~ TOTRLP.OJ P.OJ MARY E PARKER, CMC/AAE City CIerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254I Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 The Honorable John W. Warner United States Senator Room 225, Russell Senate Office Building Washington, D. C. 20510 Dear Senator Warner: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. ~"'~O"~lSincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Neal Andreae Friends of the Blue Ridge Parkway P. O. Box 341 Arden, North Carolina 28704 Dear Mr. Andreae: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W~, Room 456 Roanoke, Virgmia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 M. Rupert Cutler Executive Director Virginia's Explore Park P. O. Box 8508 Roanoke, Virginia 24014-6508 Dear Mr. Cutler: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254! Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Wayne G. Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deput~ City Clerk February 22, 1996 File #1-67-336-450 Martha A. Mackey Executive Director Roanoke Valley Convention and Visitors Bureau 114 Market Street Roanoke, Virginia 24011-1402 Dear Ms. Mackey: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm EnG. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Forest G. Jones Clerk of Council City of Salem P. O. Box 869 Salem, Virginia 24153 Dear Mr. Jones: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-i536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Gary Johnson, Chief Division of Resource Planning and Professional Services Department of the Interior National Park Service Blue Ridge Parkway 400 BB&T Building One Pack Square Asheville, North Carolina 28801 Dear Mr. Johnson: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY Ir. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240I 1-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 The Honorable Frederick C. Boucher Member, United States House of Representatives Room 2245 Rayburn House Office Building Washington, D. C. 20515-4609 Dear Congressman Boucher: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Carolyn S. Ross Clerk of Council Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 Gary Everhardt, Superintendent United States Department of the Interior National Park Service Blue Ridge Parkway 400 BB&T Building One Pack Square Asheville, North Carolina 28801 Dear Mr. Everhardt: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32~096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, ~/~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 The Honorable Robert W. Goodlatte Member, United States House of Representatives Room 214, Cannon House Office Building Washington, D. C. 20515 Dear Congressman Goodlatte: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 328,3,3-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #1-67-336-450 The Honorable Charles S. Robb United States Senator Room 493, Russell Senate Office Building Washington, D. C. 20510 Dear Senator Robb: I am enclosing copy of Resolution No. 32833-022096 expressing the endorsement of the Roanoke City Council of the proposal to build a Visitor's Information Center at Site Number 5 near the Blue Ridge Parkway, and offering the Council's support to further the realization of the project. Resolution No. 32833-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA The 20th day of February, 1996. No. 32833-022096. A RESOLUTION supporting the location of a Visitor's Information Center near the Blue Ridge Parkway. WHEREAS, the local governments and groups interested in promoting economic development and tourism in the Roanoke Valley have long endorsed the construction of a major tourist visitor information center close to the Blue Ridge Parkway; and WHEREAS, an ad hoc advisory committee comprised of representatives of the National Park Service, Roanoke County, City of Roanoke, City of Salem, Town of Vinton, Roanoke Valley Convention and Visitors Bureau, Fifth District Planning Commission, Salem-Roanoke County Chamber of Commerce, Roanoke Regional Chamber of Commerce, Friends of the Blue Ridge Parkway, the Virginia Division of Tourism, and Virginia's Explore Park recently concluded that the Visitor's Information Center should be built on the site on the south side of the Roanoke River adjacent to the Roanoke River Parkway, near the former baler building located on the now closed regional landfill, and referred to as Site number 5 in the City Manager's report to this Council dated February 20, 1996. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Council of the City of Roanoke endorses the proposal to build a Visitor's Information Center at Site number 5 near the Blue Ridge Parkway and further offers its support to further the realization of this project. 2. The City Clerk is directed to forward attested copies of this resolution to the Honorable John W. Warner, United States Senator, the Honorable Charles S. Robb, United States Senator, the Honorable Robert W. Goodlatte, Member, United States House of Representatives, Gary Everhardt, Superintendent, National Park Service, Blue Ridge Parkway, Asheville, North Carolina, and Mary H. Allen, Clerk, Roanoke County Board of Supervisors. ATTEST: City Clerk. The Honorable David Bowers, Mayor and Members of Roanoke City Council Dear Mayor and Members of Council: February 20, 1996 SUBJECT: Visitor Information Center on the Blue Ridge Parkway BACKGROUND A. ~ Roanoke City Council and Roanoke County Board of Supervisors held a joint meeting to discuss areas of cooperation. B. As a result of the .ioint meeting an ad-hoc committee was formed to review five proposed sites for a visitor's information center. C. ~ was regional with valley governments, organizations and tourist venues represented. D. Councilwoman Linda Wyatt was appointed to serve on the committee by the Mayor to represent City Council. E. Phillip F. Sparks. Chief of Economic Development was appointed by the City Manager to represent the City administration. CURRENT SITUATION A. ~a~ll~d~lmill~ reviewed and visited each of the five sites (see Attachment A). B. Site #5 (located on the Roanoke River Parkway near the former baler building that was located on the now closed regional landfill) was selected as the best choice. C. ~ of Site #5 have been passed by the Roanoke Valley Convention and Visitors Bureau, Roanoke Regional Chamber of Commerce, Fifth Planning District Commission, Salem-Roanoke County Chamber of Commerce, Town of Vinton, Craig County and the Roanoke County Board of Supervisors. D. Congressman Robert L. Goodlatte's office is researching potential funding sources from previously reprogrammed funds. E. The National Park Service is reseamhing a fast-track approach to bring Site #5 into compliance with Final Environmental Impact Statement (FEIS) that evaluated each of the sites considered. F. Cost estimates for the visitor's information center are being developed. Council Report February 20, 1996 Page 2 III. ISSUES A. B. C. IV. ALTERNATIVES _Cjly__Gg. uncAl_p~ a resolution in support of a visitor's information center located at Site #5 to serve the tourists traveling the Blue Ridge Parkway. 1. ~ will be enhanced through the promotion of the Roanoke Valley to the 2.1 million visitors traveling through Roanoke on the Blue Ridge Parkway each year. 2. ~ would be enhanced. 3. Timing would be enhanced since Congressman Goodlatte's office and the National Park Service are currently working on the project. 4. Cost to the City - Roanoke County has not requested any funding from the City. City Council not endorse a resolution in support of the visitor's information center. 1. T~ could be jeopardized without demonstrating to the National Park Service strong regional support. 2. [~,giollal_b_op. pO~ for thc visitor's information center would not occur. 3. ~ would bc negatively impacted since work is now underway by Congressman Goodlatte's office and thc National Park Service to make the visitor's information center a reality. 4. ~ - Roanoke County has not requested any funding from the City. Council Report February 20, 1996 Page 3 V. RECOMMENDATION Recommend Alternative A, City Council pass a resolution in support of a visitor's information center located at Site #5 to serve the tourists traveling the Blue Ridge Parkway. Respectfully submitted: W. Robert Herbert City Manager WRH/PFS:kdc enclosure cc: Martha Mackey, Executive Director, RVCVB CENTER SITES - VICINITY MAP N 'vc~, VC4 oo N VISITOR CENTER SITE 2 ~ "?-~--.-'- ~, / fl L II ~'"~T'_-:~' ~ ~ N ,/~ VISITO~ CENTER SITE I VISITOR CENTER SITE 3 PROPOSED ACTION A N VISITOR CENTER SITE 4 N VISITOR CENTER SITE United S~tee Department of the Interior National Park Service 601-40.044B.DSC,Jenuary 92 Visitor Center Sites Roanoke River Parkway Blue Ridge Parkway COUNTY ADMINISTRATOR ELMER C HODGE ~703) 772-2004 Congressman Bob Goodlatte c/o Pete karkin, District Director 540 Crestar Plaza 10 Franklin Road, S.E. Roanoke, VA 24011 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FA× (703) 772-2193 January 30, 1996 RECEIVED FEB 1 1996 MAYOR'S OFFICE BOARD OF SUPERVISORS BOB L, JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN SUBJECT: Resolutions supporting the location of the Blue Ridge Visitors Center on the Roanoke River Parkway Dear Bob: As you are aware, Dr. Harry Nickens, Roanoke County Supervisor for the Vinton Magisterial District, chaired an ad hoc Visitor Center committee to determine a preferred site. Representatives from the National Park Service, Roanoke County, the City of Roanoke, the City of Salem, the Town of Vinton, the Roanoke Valley Convention and Visitors Bureau, Fifth Planning District Commission, Friends of the Blue Ridge Parkway, the Virginia DMsion of Tourism and Explore Park agreed on the need for a visitor center along the Parkway and came to a consensus that site #5 was the preferred site. Site #5 is the former baler building site along the currently under construction Roanoke River Parkway. Discussions confirmed that the clear purpose of the visitor center was to serve as a place where Blue Ridge Parkway visitors could receive orientation, education and information. This is generally within the original scope and intent of the Final Environmental Impact Statement (FEIS) approved in 1992. While other plans have been considered, it was clear that the Record of Decision could be re-visited with this purpose in mind to consider the steps necessary to change the Record of Decision from Site #3 (Hammond Site) to Site #5 (Roanoke River Parkway Site near the former baler building). The group requested support in the form of resolutions from the organizations represented on the committee. Enclosed are copies of resolutions we have received to date. Holidays and weather caused some delays and there may be some additional resolutions to follow in the future. dream a reality. Enclosures - Resolutions Thank you for your continued support and efforts on behalf of our region to make this Roano~_Co .u~'_ty Board of Supervisors (without enclosures) Board Reading File The Honorable John W. Warner, U. S. Senate The Honorable Charles S. Robb, U. S. Senate The Honorable Rick Boucher, U.S. House of Representatives Gary Everhardt, Superintendent, Blue Ridge Park-way Gary Johnson, Chief, Division of Resource Planning and Professional Services, Blue Ridge Parkway The Honorable James Taliaferro, Mayor, City of Salem Joe Yates, Director, Planning & Zoning, City of Salem Randolph M. Smith, Manager, City of Salem The Honorable Charles R. Hill, Mayor, Town of Vinton Clay Goodman, Manager, Town of Vinton The Honorable David A. Bowers, Mayor, City of Roanoke The Honorable Linda Wyatt, Roanoke City Council W. Robert Herbert, Manager, City of Roanoke Phil Sparks, Chief, Economic Development, City of Roanoke Neal Andreae, Friends of the Blue Ridge Parkway Charlotte Reed, VPI & SU Dr. Rupert Cutler, Virginia's Explore Park Wayne Stricldand, Fifth Planning District Judy Griesenbrock, Salem-Roanoke County Chamber of Commerce John Stroud, Roanoke Regional Chamber of Commerce Martha Mackey, Roanoke Valley Convention and Visitors Bureau Matt Kennell, Downtown Roanoke, Inc. The Honorable Harry C. Nickens, Roanoke County Board of Supervisors Elmer C. Hodge, Administrator, Roanoke County Tim Gubala, Director of Economic Development, Roanoke County Joyce Waugh, Economic Development Specialist, Roanoke County AT A REGUL~R~LEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTy, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 1996 RESOLUTION 010996-3 SUPPORTING THE LOCATION OF THE BLUE RIDGE VISITORS CENTER ON THE ROANOKE RIVER PARKWAY WHEREAS the local governments and groups interested in promoting economic development and tourism in the Roanoke Valley have long endorsed the construction of a major tourist visitor information center adjacent to the Blue Ridge Parkway between the parkway's intersections with U.S. 220 and State Route 24; and WHEREAS the National Park Service's planning and environmental impact assessment process associated ~ith construction of the Roanoke River Parkway included detailed consideration of alternative locations for such a visitor center and resulted in the identification of the "best" two sites for this purpose, one on private property on the north side of the Roanoke River east of the parkway near the Roanoke River bridge and the other on public land on the south side of the river ton former regional landfill property); and WHEREAS the evolution of the plans for the Roanoke River Parkway resulted in a change in the new parkway's final location from the north side of the river to the south side of the river, leaving the privately owned visitor center site on the north side of the river inaccessible without the construction of another road connection to the Blue Ridge Parkway, while the publicly owned visitor center site on the south side of the river will be easily accessed as soon as construction of the Roanoke River Parkway, now 1 under construction, is completed; and WHEREAS an ad hoc advisory committee comprised of representatives of the National Park Service, Roanoke County, City of Roanoke, City of Salem, Town of Vinton, Roanoke Valley Convention and Visitors Bureau, Fifth Planning District Commission, Salem-Roanoke County Chamber of Commerce, Roanoke Regional Chamber of Commerce, Friends of the Blue Ridge Parkway, the Virginia Division of Tourism, and Virginia's Explore Park recently has concluded that the Blue Ridge Visitor Center should be built on the site on the south side of the river adjacent to the Roanoke River Parkway. THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board of Supervisors endorses the committee,s recommendation for construction of the Blue Ridge Visitor Center on the Roanoke River Parkway, and supports prompt construction of this visitor center at this site; and 2. That the Clerk to the Board transmit this resolution to the members of the United States Congress who represent Roanoke County together with a covering letter acknowledging that the cost of building and operating such a center will be the joint responsibility of the federal government and local entities; and 3. That the Clerk to the Board forward copies of this resolution to the other Roanoke Valley governing bodies requesting that the adopt a similar resolution; and 4. That the Board of Supervisors supports provision of interim visitor center services in a building eventually destined for another use within Virginia's Explore Park. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: cc: Mary H. Allen, Clerk Roanoke County Board of Supervisors File The Honorable John W. Warner, U. S. Senate The Honorable Charles S. Robb, U. S. Senate The Honorable Bob Goodlatte, U. S. House of Representatives The Honorable Rick Boucher, U. S. House of Representatives The Honorable David A. Bowers, Mayor, City of Roanoke The Honorable James Taliaferro, Mayor, City of Salem The Honorable Charles R. Hill, Mayor, Town of Vinton Joyce Waugh, Economic Development Specialist Dr. Rupert Cutler, Executive Director, Explore Superintendent of the Blue Ridge Parkway Director of Park Services MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #110-395-450 Beverly T. Fitzpatrick, Jr. Executive Director The New Century Council P. O. Box 18084 Roanoke, Virginia 24014 Dear Mr. Fitzpatrick: I am enclosing copy of Resolution No. 32834-022096 expressing the intent of the City of Roanoke to be a partner organization in The New Century Council and concurring in The New Century Vision for Western Virginia. Resolution No. 32834-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32834-022096. VIRGINIA, A RESOLUTION expressing the intent of the City of Roanoke to be a partner organization in The New Century Council and concurring in The New Century Vision for Western Virginia. WHEREAS, Beverly T. Fitzpatrick, Jr., Executive Director of the New Century Council, met with City Council on Monday, October 23, 1995, and outlined the visioning process used by The New Century Council and discussed some of the important issues that have surfaced as a part of this visioning process; and WHEREAS, The New Century Council has requested that the City of Roanoke become a partner organization and that the City concur in the seven major vision statements recommended by The New Century Council volunteers and approved by The New Century Council Board; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council desires and intends that the City of Roanoke be a partner organization in The New Century Council. 2. The City of Roanoke, as a partner organization, concurs in the major vision statements adopted by The New Century Council volunteers and approved by the New Century Council Board. 3. W. Robert Herbert, City Manager, is designated as the City's contact person with The New Century Council. 4. The City's contact person is hereby authorized to nominate City of Roanoke representatives to the seven vision implementation committees. 5. The City Clerk is directed to forward an attested copy of this resolution to Beverly T. Fitzpatrick, Executive Director, The New Century Council. ATTEST: City Clerk. February 20, 1996 Honorable Mayor and Member of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: New Century Council Partnership I. Background on the subject in chronological order is: An informal meeting of the Roanoke City Council with Beverly T. Fitzpatrick, Jr., Executive Director, The New Century Council, was held on Monday, October 23, 1995. Mr. Fitzpatrick outlined the visioning process used by theNew Century Council, and discussed many of the issues that have surfaced as part of the process. II. Current situation is: The New Century Council has requested that the City of Roanoke become a formal partner by accepting the seven major vision statements adopted by New Century Council volunteers and approved by the New Century Council Board (a copy of the seven vision statements is attached), and by working with the New Century Council to achieve that vision. Agreement with the 150+ detailed strategies developed during the visioning process is not necessary. As a partner, the City may then nominate representatives to serve on the seven vision implementation committees. III. Issues in order of importance are: A. Regional cooperation B. Timing IV. Alternatives in order of feasibility are: City Council (1) approve the attached resolution endorsing the seven vision statements developed by the New Century Council for the New Century Region; (2) advise the City Manager of any individuals they would like to nominate for the seven vision implementation committees; and (3) authorize the City Manager to advise the New Century Council &the City's desire to participate in the process and the names of the individuals that will represent the City on the implementation committees. 1. Regional cooperation will be enhanced with the City's active participation in the New Century Council vision implementation process. Timing will allow the New Century Council to name its committees and partners during February 1996 and advance the process. City Council not (1) approve the attached resolution endorsing the seven vision statements developed by the New Century Council for the New Century Region; (2) advise the City Manager of any individuals they would like to nominate for the seven vision implementation committees; and (3) authorize the City Manager to advise the New Century Council of the City's desire to participate in the process and the names of the individuals that will represent the City on the implementation committees. 1. Regional cooperation will not be enhanced. 2. Timing would not be an issue. Recommendation is as follows: City Council (1) approve the attached resolution endorsing the seven vision statements developed by the New Century Council for the New Century Region; (2) advise the City Manager of any individuals Council would like to nominate for the seven vision implementation committees; and (3) authorize the City Manager to advise the New Century Council of the City's desire to participate in the process and the names of the individuals that will represent the City on the implementation committees. Respectfully submitted, W. Robert Herbert City Manager Attachments CCi Wilbum C. Dibling, Jr, City Attomey James D. Grisso, Director of Finance Mary F. Parker, City Clerk Barry L. Key, Manager, Management and Budget Beverly T. Fitzpatrick, Jr., Executive Director, The New Century Council THE NEW CENTURY VISION FOR WESTERN VIRGINIA ECONOMY The economy of the New Century Region is diverse and globally competitive. ED UCA TION The New Century Region is a worm leader in public and private education. QUALITY OF LIFE~ ENVIRONMENT The New Century Region is among the most desirable places in the world to live and work. HEAL TH AND SAFETY The New Century Region is renowned as the safest and healthiest place to live and work. INFRASTRUCTURE The New Century Region's infrastructure systems link the region and the world. GOVERNANCE The New Century Region's governments are partners investing in tomorrow. LEADERSHIP The New Century Region is a model for America in leadership, regional identity and creation of 21st Century opportunities. January 21, 1996 W. Robert Herbert, City Manager City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Dear Bob: At the New Century Steering Committee meeting on November 8, 1995, we adopted a new structure to move The New Century Council forward. It creates a very inclusive role for citizens and organizations throughout the region. The new structure, as recommended by the Continuity to Assure the Reality of the Vision Committee, places great emphasis on involvement by Partner organizations. These are current groups, like yours, who are well established in the New Century Region. They have been named by our 1,000+ volunteers as organizations whose participation is appropriate to bring the vision to reality. The list of possible Partners is a compilation of all groups recommended in the document that people feel should play a role in making our preferred future come true. To be a Parmer, an organization must accept the seven major vision statements adopted by our volunteers and approved by our Board. We have enclosed a copy of the seven vision statements for your review. As a Parmer, it is not necessary for you to agree with all 150+ detailed strategies. Each Partner will have the oppommity to nominate representatives to serve on our seven vision committees. Seven out of the ten members on each committee will be from Parmer organizations throughout the New Century Region. Between now and February 15, our first priority is to determine which organizations will formally approve the seven visions and become Partners in moving the region forward. We would like to formally ask your Board to become a Partner organization. It would mean a lot to this effort to have the City of Roanoke working with us to make the region better for all our citizens. Our goal is to move forward, naming our committees and our Partners by February 1996. If you are willing to participate in this leadership effort, please complete the enclosed "Partner Organization Participation Record" and return it to our office by January 30. Timing is important, and we do not want anyone to be left out who would like to be a Partner. Post Office Box 18084, Roanoke, Virginia 24014 703 982-3720 W. Robert Herbert, City Manager January 11, 1996 Page 2 We look forward to hearing of your decision to become a Partner so that we, together, can build a better future for our citizens, businesses, and governments in the New Century Region. After deciding to become a Partner, we need you to nominate individuals representing the City of Roanoke to be on our seven vision implementation committees. The committees are aligned directly with our major topics: Economy, Education, Quality of Life/Environment, Health and Safety, Infrastructure, Governance, and Leadership. Feel free to nominate people to each committee or to those which are of interest to the City. Please feel free to call us if you have any questions. Our best for a wonderful New Year! Beverly T. Fi~a~ick, Jr. Director, Ro~oke Valley ~ ~ (540) 982-3720 Edwin B. J. ~i~om III Director, New ~ver Valley (540) 231-8931 Enclosures P.S. For your information, following is a list of the Committee Chairs. Economy Committee ................................ William B. Bales Education Committee ............................... Ronald E. Chaffin Quality of Life Committee .............................. James C. Sears Infrastructure Committee ........................... S. Kendall Anderson Governance Committee ........................... John B. Williamson III Leadership Committee ............................. Dr. Edwin L. Barnes Health & Safety Committee ........................... Dr. A. Carol Pratt 1/96 THE NEW CENTURY COUNCIL PARTNER ORGANIZATION PARTICIPATION RECORD (Partner.) has read and approved the seven broad vision statements created by the citizens of the New Century Region and wishes to participate in helping tomake the visions of the New Century Region a reality. This action was taken on (Date) by a vote of the Directors, County Boanl, City Council, Town Council, Commissioners, etc.). (Signature) (Title) (Dato) Contact Person: Title: Company: Address: Telephone: Return to_.' The New Cen_tury Council / P.O. Box 18084 / Roan ~okc, VA 24014 / (540) 982-3720 _ THE NEW CENTURY COUNCIL PARTNER ORGANIZATION NOMINATION FORM 1/96 As a Partner organization, I individual(s) to the vision implementation committees listed below:. (Partner) nominate the following Teams ECONOMY EDUCATION Name/Title: Address: Phone: Name/Title: Address: Phone: (Please use back [or additional nominations.) Fax: Fax: QUALITY OF LIFE/ ENVIRONMENT GOVERNANCE HEALTH & SAFETY INFRASTRUCTURE Name/Title: Address: Phone: Name/Title: Address: Phone: Name/Title: Address: Phone: Name/Title: Address: Phone: Fax: Fax: Fax: LEADERSHIP Name/Title: Address: Phone: Fax: Return to: The New Century Council / P.O. Box 18084 / Roanoke, VA 24014 / (540)982-3720 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #20-77-183-514 M. Scott Hollis Urban Engineer Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Hollis: I am enclosing copy of Resolution No. 32835-022096 authorizing the City Manager to submit a street inventory for State maintenance payment eligibility to the Virginia Department of Transportation (VDOT), upon forms prescribed by VDOT for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for an increase in State maintenance funds. Resolution No. 32835-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. ~'"'xa~.~.~'Sincerely' Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: Robert E. Martinez, Secretary of Transportation, Chairperson of the Commonwealth Transportation Board, 1401 E. Broad Street, Room 414, Richmond, Virginia 23219 IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32835-022096. VIRGINIA, A RESOLUTION authorizing the City Manager to submit a street inventory for State maintenance payment eligibility to the Virginia Department of Transportation (VDOT), upon forms prescribed by VDOT for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for an increase in State maintenance funds. WHEREAS, the Code of Virginia (1950), as amended, establishes eligibility criteria for localities for receiving funds from VDOT for street maintenance purposes; and WHEREAS, inventory additions are required to be submitted to VDOT prior to April 1, 1996, in order to be eligible for payment for the next fiscal year. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is authorized to submit inventory additions to VDOT for approval by the Commonwealth Transportation Board in order to ensure the City's eligibility for additional State street maintenance funds, as set forth in the City Manager's report and its attachments, dated February 20, 1996. ATTEST: City Clerk. February 20, No. 96-108 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Street Inventory for State Maintenance Payment Eligibility Dear Mayor Bowers and Members of City Council: I. Backqround: Code of Virqinia establishes the eligibility criteria of localities for receiving funds from the Virginia Department of Transportation (VDOT) for street maintenance. It specifies two functional classifications of highways (Principal/Minor Arterials and Collector/Locals) and establishes a base payment rate per lane mile for each classification of roadway. These rates are adjusted annually by VDOT based upon a statewide maintenance index of unit costs for labor, equipment and materials used by VDOT on roads and bridges. City eligibility for fiscal year 1995-96 is approximately $7,263,971 in street maintenance payments from VDOT. These funds are used for many maintenance expenditures that the City incurs for streets, sidewalks, curb and gutter, traffic signals, bridges, signs and pavement markings. II. Current Situation: Inventory additions need to be submitted to VDOT prior to April 1, 1996, in order to be eligible for payment for the next fiscal year. These additions are to be submitted on VDOT forms with an accompanying resolution from City Council. City staff has found that the attached list of streets should be submitted to VDOT before April 1, 1996, to enable their eligibility for payment in the next fiscal year. Approval of this addition to the street inventory could add $2,460 at current year payment rates. These changes have all occurred within the past year. III. Issues: A. Maintenance payments B. Timinq Mayor and Members of City Council No. 96108/Page 2 February 20, 1996 III. Alternatives: Authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. Maintenance payments from VDOT could increase by as much as $2~460 with the State's approval of this list. Timinq is important inasmuch as this list must be submitted to VDOT (Salem Resident Engineer) by April 1, 1996. Do not authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. 1. Maintenance payments from VDOT are not increased. 2. Timinq is not an issue. IV. Recommendation is that City Council authorize the City Manager to submit the attached list of streets to the Virginia Department of Transportation for approval by the Commonwealth Transportation Board to enable State Maintenance Payment eligibility. Respectfully submitted, W. Robert Herbert City Manager WRH:RKB:gpe Attachments: Street Listing copy: Director of Finance City Attorney Manager, Office of Management & Budget Director of Public Works Traffic Engineer ATTACHMENT SUMMARY OF ATTACHED FORMS U-1 "Request for Street Additions/Deletions/Corrections for Municipal Assistance Payments" PRINCIPAL/MINOR ARTERIALS 0 Lane Miles ADDITIONS COLLECTOR/LOCALS 1.36 Lane Miles PRINCIPAL/MINOR ARTERIALS DELETIONS COLLECTOR/LOCALS 0 Lane Miles 0.98 Lane Miles Form U-] (Rev. ]-]-87) STREETNAME TERMINI RJW PAVEMENT CENTER NUMBER LANE FUNG WIDTH WIDTH LINE OF MILES CLASS. Deletions Hells Avenue ~ill~m~on un~aF N.B. 1st $[~ 8.W. 34 .31 2 .62 1st Street, S.g. aiEhland Avenue Dead End 30 .04 2 .08 N-~a~ck Ave..N.g.iW~lli~m~on Road Courtl~nH Road 32 .14 2 .28 A~itions W~11~ Avenue Wi]H~m~on Road~ N.B. 1st St., N.W. 44 .31 ~ 1.24 Belle Air~ Ln.,S~ Belle Aire Circle Dead End 30 .06 2 0.12 'COUNCIL RESOLUTION & MAP ATTACHED SIGNED MUNICIPAL OFFICIAL DATE Submit Resident En~inee~ in ~dpllcate SIGNED RESIDENT ENGINEER DATE CLASSIFIED BY TPD ENGINEER DATE IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32836-022096. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AmPromri&tions Public Improvement Bonds - Series 1996 (1-8) ....... $ 23,772,896 1) Public Education (008-052-9701-9182) $7,170,000 2) Streets and Sidewalks (008-052-9701-9191) 9,338,000 3) Bridges (008-052-9701-9190) 5,246,000 4) Buildings (008-052-9701-9183) 4,633,000 5) Storm Drains (008-052-9701-9176) 1,600,000 6) Parks (008-052-9701-9180) 1,500,000 7) Employee Parking (008-052-9701-9192) 1,000,000 8) Economic Development (008-052-9701-9178) 813,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA The 20th day of February, 1996. No. 32837-022096. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Community Development Block Grant FY95 $ 3,373,752 Economic Development (1) .......................... 1,175,778 Unprogrammed CDBG (2-5) ........................... 298,028 Community Development Block Grant FY96 $ 2,574,376 Unprogrammed CDBG (6-7) ........................... 224,628 Community Development Block Grant FY95 (8-19) ...... $ 3,373,752 Community Development Block Grant FY96 (20-22) ..... 2,574,376 1) Hotel Roanoke Section 108 Interest 2) Unprogrammed CDBG - Williamson Road Garage 3) Unprogrammed CDBG - Home Purchase Assistance 4) Unprogrammed CDBG - RRHA 5) Unprogrammed CDBG - Other (035-094-9430-5135) $ 8,233 (035-094-9440-5182) 37,050 (035-094-9440-5192) 6,297 (035-094-9440-5197) 145,166 (035-094-9440-5189) 109,515 6) Unprogrammed CDBG - Williamson Road Garage 7) Unprogrammed CDBG - Other 8) Parking Lot Income - RRHA 9) Other Program Income - RRHA 10) Williamson Road Garage Income 11) Loan Payment - NNEO 12) Critical Home (035-095-9540-5182) (035-095-9540-5189) (035-035-1234-9502) (035-035-1234-9503) (035-035-1234-9507) (035-035-1234-9509) 14) Payment 15) Home Ownership Assistance 16) Wells Avenue Land Sale 17) Gainsboro Land Sale 18) Rental Rehabilitation Repayments 19) Conference Center Section 108 Interest Income 20) Williamson Road Garage Income 21) Shaffers Crossing Land Sale 22) Deanwood Land Sale Repair (035-035-1234-9513) 13) Chemical & Paper Loan Payment (035-035-1234-9515) TAP - SRO Loan (035-035-1234-9520) (035-035-1234-9522) (035-035-1234-9526) (035-035-1234-9528) $ 78,695 103,185 14,941 130,225 37,050 (167) 203 6,665 5,618 6,297 4,290 106,878 (035-035-1234-9540) (13,972) (035-035-1234-9542) 8,233 (035-035-1234-9607) 78,695 (035-035-1234-9627) 34,685 (035-035-1234-9629) 68,500 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. February 20, 1996 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: Appropriation of 1996 Bond Funds The City's 1996 general obligation public improvement bonds have been issued and the proceeds are available for appropriation. Funding of 931,300,000 needs to be appropriated to Capital Improvement Reserve group of accounts in the Capital Projects fund "Public Improvement Bonds - Series 1996." The bond funds will be accounted for in this group of accounts until City Council appropriates these funds to specific project accounts. I recommend that City Council appropriate 931,300,000 of 1996 bond proceeds to the Capital Projects fund account entitled "Public Improvement Bonds - Series 1996" as follows: 97,170,000 to account 008-052-9701-9182 for 99,338,000 to account 008-052-9701-9191 for 95,246,000 to account 008-052-9701-9190 for 94,633,000 to account 008-052-9701-9183 for 91,600,000 to account 008-052-9701-9176 for 91,500,000 to account 008-052-9701-9180 for 91,000,000 to account 008-052-9701-9192 for 9 813,000 to account 008-052-9701-9178 for public education streets and sidewalks bridges buildings storm drains parks employee parking economic development I would be pleased to answer any questions Council may have. JDG/RT:s Attachment // Director of Finance C: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Rosemary Trussell, Accountant February 20, 1996 FROM: SUBOECm. Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of CDBG Program Income Received from Roanoke Redevelopment and Housing Authority and Other Miscellaneous Program Income Pro m Income from Roanoke Redevelo ment and Housin Authori By agreement with the City of Roanoke, the Roanoke Redevelopment and Housing Authority (RRHA) administers a large segment of the City's Community Development Block Grant Program. The Housing Authority receives program income during the course of its administration of various projects by renting properties and by receiving loan repayments from project area residents. The Housing Authority is Roanoke its°r t e_ to the .City. of.Roanoke. The City of commumty cleveiopment activities. The Housing Authority has made payments to the City in the amount of $345,547 from February 1, 1995 through January 31, 1996, for the following program income: $214,353 for the sale of land in Gainsboro, Deanwood, Shaft'ers Crossing and on Wells Avenue. $131,194 in other program income in excess of income previously appropriated. Other program income is primarily received from loan repayments and parking lot rentals. _Miscellaneous Program Incom;~ The City has received the following miscellaneous program income: $8,233 in interest earned from February l, 1995 through SM~-Cohn 21g~ g.9050~n~t~th~e._~r_ern~aining unexpended Hotel Roanoke ...... v~,v ~tuius. lnese earnings are required by HUD to be spent on Section 108 loan repayments. $i 15,745 in rental income from the Williamson Road Garage for fiscal years 1994-95 and 1995-96. $18,616 in other program income relating to TAP-SRO loan repayments and other loan repayments. This is the difference between what was previously appropriated and actually received. Honorable Mayor and Members of City Council Page 2 February 20, 1996 I recommend that City Council appropriate the total 1t1488,141 in program income as follows: $8,233 to account 035-094-9430-5135, Hotel Roanoke Section 108 Interest. $37,050 to account 035-094-9440-5182, Unprogrammed CDBG - Williamson Road Garage. $6,297 to account 035-094-9440-5192, Unprogrammed CDBG - Home Purchase Assistance Program. $145,166 to account 035-094-9440-5197, Unprogrammed CDBG - $109,515 to account 035-094-9440-5189, Unprogrammed CDBG - Other. $78,695 to account 035-095-9540-5182, Unprogrammed CDBG - Wtlliamson Road Garage. $103,185 to account 035-095-9540-5189, Unprogrammed CDBG - Other. The amounts being appropriated to Unprogrammed accounts will be available for further appropriation transfers for community development purposes. JDJ / I CF /bls Attachments C: r of Finance Ila Fan-is, Senior Accountant Lori Spencer, Grants Compliance MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.V~, Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #24-79-111-192-280 Evelyn Jefferson Vice-President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson; I am enclosing copy of Ordinance No. 32838-022096 amending subsections (a) and (b) of §32-221, Re0ort and remittance, of Article IX, ~IEIJ.,%~[~, Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to allow, with written approval of the Director of Finance or his designee, remittance of admission taxes by the twentieth of the month following the date of the event or on a quarterly basis. Ordinance No. 32838-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Please include Ordinance No. 32838-022096 in Supplement No. 35 to the Roanoke City Code. MFP:sm Sincerely, Mary F. Parker, CMC/AAE City Clerk Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Cterk February 22, 1996 File #24-79-111-192-280 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32838-022096 amending subsections (a) and (b) of {}32-221, Reoort and remittance, of Article IX, ~{~3J~, Chapter 32, Taxation. of the Code of the City of Roanoke (1979), as amended, to allow, with written approval of the Director of Finance or his designee, remittance of admission taxes by the twentieth of the month following the date of the event or on a quarterly basis. Ordinance No. 32838-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32838-022096. VIRGINIA, AN ORDINANCE amending subsections (a) and (b) of §32-221, Report and remittance, of Article IX. Admissions Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to allow with written approval of the Director of Finance or his designee remittance of admission taxes by the twentieth of the month following the date of the event or on a quarterly basis; and providing for an emergency. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Subsections (a) and (b) of S32-221, Report~ and remittance, of Article IX. Admissions Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as follows: Article IX. Admissions Tax. §32-221. Report and remittance. (a) The person collecting any admission tax under this article shall make out a report, upon such forms and setting forth such information as the director of finance may prescribe and require, showing the amount of the admission charge collected, exclusive of the federal tax thereon, and the tax from the admissions for which he is liable, and shall sign and deliver the same to the treasurer, with a remittance of such tax. Such report and remittance shall be made on or before the twentieth day of each month covering the amount of tax collected during the preceding month. Upon request of the person collecting any admissions tax and the written approval of the director of finance or his designee, the person collecting any admissions tax may make such report and remittance on the twentieth day of the month following the date of the event. (b) Any person operating a place of amusement or entertainment whereat amusement or entertainment is furnished regularly throughout the year may, upon written application to, and with the written consent of, the director of finance, or his designee, make reports and remittances on a quarterly basis in lieu of the monthly basis provided for in subsection (a) above. Such quarterly reports and remittances shall be made on the twentieth day of April, July, October and January in each year, and shall cover the amounts collected during the three (3) months immediately preceding the months in which reports and remittances are required. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Roanoke, Virginia · ' February 20, 1996 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Request to amend Code of the City of Roanoke regarding collection of Admissions taxes Section 32-221 of the Code of the City of Roanoke provides that admissions tax remittance should be made "on or before the twentieth day of each month covering the amount of tax collected during the preceding month" or under certain circumstances on a quarterly basis. Billings and Collections collects all admissions taxes except for events which have ticket sales handled by the Roanoke Civic Center. The Roanoke Civic Center reports taxes collected after the event has been held, called "event settlement," rather than on the 20th day of the month following the event, for events that may have had season ticket sales or advance ticket sales. Taxes due are calculated at event settlement as a practical matter and as standard industry practice for civic centers. Other persons responsible for remitting admissions taxes have requested approval from Billings and Collections to remit payment after the event has been held; and, in the case of season ticket sales, payment may not always be on the 20th of the month following ticket sales and collection of tax. II. ~ regarding admissions tax collection is as follows: Municipal Audit conducted an audit on the Roanoke Civic Center operations and noted that the City Code does not authorize tax remittance after event settlement for advance ticket sales or season ticket sales. Bo From an accounting and paperwork standpoint, it would be a great inconvenience for both the Civic Center and some organizations to remit Admissions Tax on a monthly basis rather than after the event as part of event settlement. Administrative costs would also increase if monthly remittance were required. C° As a matter of customer service, Billings and Collections has allowed organizations to remit taxes on a periodic basis and after an event has been held which involved season ticket sales. A change to the City Code to allow for tax remittance on the 20th of the month following the date of the event with written approval from the Director of Finance or his designee would allow continuation of current, practical procedures and continue ease of collection. III. J_S_SI,[P_,~ in order of importance are as follows: B. J~e.y_.e..D.u~ and Costs. IV. ~ in order of feasibility are as follows: J~;~,a:IGJL~;J~ the attached ordinance allowing remittance of admissions taxes by the 20th of the month following the date of the event with written approval of the Director of Finance or his designee. .~P,,J3LLG~ to those persons collecting the tax will be improved by increasing the ease for reporting and remitting. ~ will remain the same and administrative costs will decrease. B. City Council not authoriz'e adoption of the attached ordinance. Service would not improve and it would be inconvenient and difficult for persons to report and pay taxes. ~ could be negatively affected if persons are discouraged by the costs and time involved to collect admissions taxes for the City and administrative costs would increase, J~.~O3~Q~OQ is that City Council concur in Alternative A, and take the following specific action. Ao ~,QI;zr_Q_V_~ amending the City Code to allow for the payment of Admissions Taxes either on the 20th of the month following the collection of the taxes, on the 20th of the month after an event has been held, or on a quarterly basis with the written approval of the Director of Finance or his designee, Respectfully submitted, James D. Grisso Director of Finance JDG:s Attachment C: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Robert H. Bird, Municipal Auditor Kit B. Kiser, Director of Utilities and Operations Bob Chapman, Manager, Civic Center Dana D. Long, Acting Chief of Billings and Collections MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.V~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #2-166-178-369 William T. Graves, Attorney Robinson, Bradshaw & Hinson, P.A. 1900 Independence Center 101 N. Troyon Center Charlotte, North Carolina 28246 Stephen W. Lemon, Attorney Martin, Hopkins and Lemon, P.C. P. O. Box 13366 Roanoke, Virginia 24033-3366 Michael K. Smeltzer, Attorney Woods, Rogers & Hazelgrove P. O. Box 14125 Roanoke, Virginia 24038-4125 Gentlemen: I am enclosing copy of Ordinance No. 32839-022096 authorizing the appropriate City officials to execute a quitclaim deed, modification agreement, and other necessary documents, in connection with correcting the legal description of the parking deck levels in the First Union Tower Building; and authorizing acceptance of a deed conveying the correctly described first three levels of the parking deck of the First Union Tower Building to the City. Ordinance No. 32839-022096 was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 20th day of February, 1996. No. 32839-022096. VIRGINIA, AN ORDINANCE authorizing the appropriate City officials to execute a quitclaim deed, modification agreement, and other necessary documents, in connection with correcting the legal description of the parking deck levels in the First Union Tower Building; authorizing acceptance of a deed conveying the correctly described first three levels of the parking deck of the First Union Tower Building to the City; and providing for an emergency. WHEREAS, the ownership of the First Union Tower Building was originally structured so that the City would own the lower three levels of the parking deck, the Roanoke Redevelopment and Housing Authority ("RRHA") would own the upper three levels of the parking deck, and Faison Roanoke Office Limited Partnership ("Faison") would own all property above and below the parking deck; WHEREAS, Faison has conveyed undivided interests in part of its interest in the First Union Tower Building and surrounding land to Stephen W. Lemon, Barbara B. Lemon, Sarah L. Ludwig, William J. Lemon, W. Tucker Lemon as Trustee of the W. Tucker Lemon 1990 Living Trust, and Blue Ridge Highlands, Inc. (the "Other Owners"); WHEREAS, a recent survey has revealed that the elevations used to describe the levels of the parking deck were incorrect by six to eight feet; and WHEREAS, the City, RRHA, Faison and the Other Owners of the First Union Tower Building desire to correct any error caused by the incorrect legal descriptions of the levels of the parking deck. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City, the appropriate quitclaim deed, in form approved by the City Attorney, conveying (a) the City's interest in all property below the first three levels of the parking deck of the First Union Tower Building to Faison and the Other Owners and (b) the City's interest in all property above the first three levels of the parking deck of the First Union Tower Building to RRHA. 2. The City Manager and the City Clerk are authorized to execute, seal and attest, respectively, on behalf of the City, a Modification of the Reciprocal Operating Agreement dated September 6, 1991, by and among Faison, the City and RRHA to correct the description of the levels of the parking decks. 3. The City Manager and the City Clerk are authorized to execute, seal and attest, respectively, on behalf of the City, any other documents necessary to correct the legal description of the parking deck levels of the First Union Tower Building. 4. This Council hereby authorizes the acceptance, in form approved by the City Attorney, of a deed conveying the first three levels of the parking deck in the First Union Tower Building to the City. 5. municipal ordinance shall be In order to provide for the usual daily operation of the government, an emergency is deemed to exist, and this in force and effect upon its passage. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-0812431 TELECOPIER: 540-224 3071 WlLBURN C. DIBLING, JR. CITY ATTORNEY February 20, 1996 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: First Union Tower - City-owned parking spac~ Dear Mayor Bowers and Council Members: The First Union Tower Building, as originally developed by Faison Roanoke Office Limited Partnership ("Faison"), was structured so that the City would own the first three levels of the parking deck, and the Housing Authority would own the upper three levels of the parking deck. All property above and below the parking deck is owned by the current owners of the Building. When conveying the parking deck levels to the City and the Housing Authority, the legal descriptions used were based upon the elevations given by the surveyor. Upon reexamination of the survey in anticipation of refinancing of the First Union Tower Building, it has been determined that the original survey was incorrect. The elevation of the parking levels is incorrect by 6 to 8 feet. Consequently, all of the elevations as described in the deed conveying the parking deck levels to the City and the Housing Authority are incorrect. Counsel for Faison has requested the City's assistance in correcting this matter. In order to correct this matter, I recommend adoption of the attached ordinance which will authorize the following action: (1) The revision of the deed conveying the property to the City using the correct legal description; (2) The conveyance by quitclaim deed of the City's interest in the incorrectly described portions of the First Union Tower Building; and (3) A modification of the Reciprocal Operating Agreement. Honorable Mayor and Council Members February 20, 1996 Page 2 It is my recommendation that Council authorize the appropriate City officials to execute the necessary quitclaim deed and modification agreement and authorize acceptance of the correctly described first three levels of the parking deck in the First Union Tower Building. This action by Council will ensure that the City's interest in the first three levels of the First Union Tower Building parking deck is correctly described, and that the refinancing may proceed. Should you have any questions with respect to this matter, I will be pleased to address them. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCDj/GLY:snh Attachment cc: William T. Graves, Esquire Stephen W. Lemon, Esquire Michael K. Smeltzer, Esquire W. Robert Herbert, City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of February, 1996. No. 32840-022096. A RESOLUTION changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, March 4, 1996. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled to be held at 12:30 p.m. on Monday, March 4, 1996, is hereby rescheduled to be held at 12:00 noon, Monday, March 4, 1996, in the Pocahontas Room at the Hotel Roanoke & Conference Center, at 110 Shenandoah Avenue, N. W., with the 2:00 p.m. session on the same date to be held in City Council Chambers, at 215 Church Avenue, So W. 2. The City Clerk is hereby authorized to take whatever steps are deemed necessary to notify the public of the change in the time and place of such meeting. ATTEST: City Clerk. CITY OF ROANOKE MEMORANDUM Date: To: From: February 8, 1996 Wilburn C, Dibling, Jr., City Attorney Mary F. Parker, City Clerk ....., e, '~' The Members of Council will meet with the Roanoke County Board of Supervisors on Monday, March 4. Please prepare the proper measure for consideration by Council on Tuesday, February 20, 1996, providing for the City Council meeting to convene at 12:00 noon on Monday, March 4 in the Pocahontas Room at The Hotel Roanoke & Conference Center. The 2:00 p.m. session will be conducted in the City Council Chamber. Your assistance will be appreciated. MFP:sm MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254I Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #111-373-468-524 Bernard D. Minakowski Contracting Officer Shenandoah Branch, Real Estate Division General Services Administration, Region 3 Wanamaker Building 100 Penn Square East Philadelphia, Pennsylvania 19107-3396 Dear Mr. Minakowski: I am enclosing copy of Ordinance No. 32829-022096 authorizing the appropriate City officials to enter into a Supplemental Lease Agreement between the City and the United States of America, for use of space in the Commonwealth of Virginia Building by the Bankruptcy Court, upon certain terms and conditions. Ordinance No. 32829-022096 was adopted by the Council of the City of Roanoke on first reading on Monday, February 5, 1996, also adopted by the Council on second reading on Tuesday, February 20, 1996, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of February, 1996. No. 32829-022096. AN ORDINANCE authorizing the appropriate City officials to enter into a Supplemental Lease Agreement between the City and the United States of America, for use of space in the Commonwealth of Virginia Building by the Bankruptcy Court, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, in form approved by the City Attorney, a Supplemental Lease Agreement extending for a one year term from February 1, 1996 through January 31, 1997, the lease agreement dated July 15, 1985 with the United States of America for use of space in the Commonwealth of Virginia Building by the Bankruptcy Court, as more fully set forth in the report to this Council dated February 5, 1996. ATTEST: City Clerk. February 5, 1996 Report No. 96-304 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Lease Renewal - Bankruptcy Court Space Commonwealth of Virginia Building The attached staff report was considered by the Water Resources Committee at its regular meeting on January 16, 1996. The Committee recommends that Council authorize the appropriate City officials to execute the Supplemental Lease Agreement in a form acceptable to the City Attorney, for one (1) year term, from February 1, 1996, to January 31, 1997, with the lease rate to be calculated as stated above, in accordance with conditions stated in the attached report. Respectfully submitted, Delvis O. McCadden, Vice Chairperson Water Resources Committee DOM:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Debbie Moses, Chief, Billings & Collections Patrick Leach, Lease Administrator, Billings & Collections Bernard D. Minakowski, Contracting Officer, GSA Report No. 96-304 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: January 16, 1996 TO: FROM: SUBJECT: Members. VV, ater Resources Committee ~. K~i~e~r, Director, Utilities and Operations thru W. Robert Herb/e,r~C_~ Manager Lease Renewal - Bankruptcy Court Space Commonwealth of Virginia Building Background in chronological order is as follows: Ori.qinal lease with the General Services Administration (GSA) for this space dated July 15, 1985, was authorized by Ord. No. 27529. (GSA Lease #GS-O3B-50012.) GSA leases 12,413 sq. ft. of the total net leasable space of 46,161 sq. ft., the remaining 33,748 sq. ft. are leased to the Commonwealth of Virginia under a lease due to expire June 30, 2005. Lease amendments providing for additional space and establishing the term of the ten-year lease to expire February 1, 1996, have subsequently been approved. C. Lease extensions for five-year terms are provided for in the original lease agreement. Current Situation is as follows: A. Lease will expire on January 31, 1996. Maior renovations to the space, currently occupied by the Bankruptcy Court has been requested by the GSA prior to extending the lease for an additional five-year term. GSA is currently studying the needs of the Bankruptcy Court in order to develop plans for such renovations. Lease Renewal - Bankruptcy Court Space Commonwealth of Virginia Building Page 2 Extension of lease for a one-year term, from February 1, 1996, through January 31, 1997, has been requested by the GSA to allow the renovations to be accomplished. Lease rate will continue to be calculated as before, using a base rate of $6.50 per square foot, plus the current adjusted operating cost of $3.39 which will be readjusted when the February Consumer Price Index becomes available. Ill. Issues in order of importance are: A. Need. B. Timing. C. Financial Impact to City. IV. Alternatives in order of feasibility are: Committee recommends that City Council authorize the appropriate City officials to execute the Supplemental Lease Agreement in a form acceptable to the City Attorney, for a one (1) year term, from February 1, 1996, to January 31, 1997, with the lease rate to be calculated as stated above. Need to retain tenant for space in Commonwealth Building is met. 2. Timinq to renew lease prior to expiration of current lease, and allow time to properly plan renovations is met. Financial Impact to City is retention of lease revenue for one year ($122,755 for current year); and also the cost of any renovations the City agrees to make. Committee does not recommend that City Council authorize, the appropriate City officials to execute the Supplemental Lease Agreement in a form acceptable to the City Attorney, for a one (1) year term, from February 1, 1996, to January 31, 1997, with the lease rate to be calculated as stated above. Lease Renewal - Bankruptcy Court Space Commonwealth of Virginia Building Page 3 Need to retain tenant for space in Commonwealth Building is not met. Timing to renew lease prior to expiration of current lease, and allow time to properly plan renovations is not met. 3. Financial Impact to City is loss of lease revenue. Committee's Recommendation is that City Council authorize the appropriate City officials to execute the Supplemental Lease Agreement in a form acceptable to the City Attorney, for a one (1) year term, from February 1, 1996, to January 31, 1997, with the lease rate to be calculated as stated above, in accordance with Alternative "A". WRH/KBK/SEF/ Attachment CC: City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Chief, Billings & Collections Lease Administrator, Billings & Collections Bernard D. Minakowski, Contracting Officer, GSA 215 656 7424 NO. 4 ~ P.O DEC-29-1995 I0:24 NEW RIUER DISTRICT GENERAL SERVICES ADMINISTRATION PUBUC BUILDINGS SERVICE SUPPLEMENTAL LEASE AGREEMENT AOU~SS OF I,~E~iS~S Commonwealth Building 215 Church Ave., SW, Roanoke, Virginia 42011 THIS AGREEMENT, made and emered into this date by and between The City of Roanoke Virginia whose address is ~.0, Box 1451 Roanoke, Virginia 24007 hereinafter called th~ Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government: agree to extend this Icsse. WHEREAS, the pa~ties hereto desire ~o amend the above Lease. NOW THEREFORE, these pa~ties for the considerations hereinafter me~ionad covenar~ and agree that the said Lease is amended, effective January 31, 1996 1. ~aragraph 2 of Standard Form 2 is hereby ammended by dele=ina ~/%e existing =e~ in its entirety and by inserting in lieu =hereof the following: "2. TO ~AVE A~D TO HOLD the said pre~a/ses with =heir &ppurtanancee for =arm beginning on ~ebruary 1, 1986 through January 21, 1997, All other terms and conditions of the lease shall remain in force and effect. IN WITNESS WHEREOF. the parties subscribed their names es of the above date. LESSOR City of Roanoke, Virginia BY IN PREBENCE OF ~ UNITED STATES OF AMERICA GSA, New River Realty Services Team FORM 276 (REV. 7-67 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W~, Room 456 Roanoke, Virginia 240I 1-1536 Telephone: (540) 981-254i Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 27, 1996 File #80-178-425 W. Robert Herbert City Manager Roanoke, Virginia Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Gentlemen: At a regular meeting of the Council of the City of Roanoke held on Tuesday, February 20, 1996, you were requested to recommend a method of recognizing and commending Center in the Square upon being rated as one of 25 national U. S. Department of Housing and Urban Development winners in the Mega Cities Project for its innovative approach to urban revitalization. Sincerely, Mary F. Parker, C City Clerk MFP:sm pc: The Honorable Elizabeth T. Bowles, Council Member, 3637 Grandview Avenue, N. W., Roanoke, Virginia 24012 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk February 22, 1996 File #51-249 David C. Helscher, Attorney Jolly, Place, Fralin & Prillaman, P. C. P. O. Box 20487 Roanoke, Virginia 24018-0049 Dear Mr. Helscher: Your request on behalf of the Episcopal Diocese of Southwestern Virginia to appeal a decision of the Architectural Review Board in connection with structures located at 1010 and 1014 First Street, S. W., and further requesting that the matter be continued until the regular meeting of Council on Monday, April 15, 1996, was before the Council of the City of Roanoke at a regular meeting held on Tuesday, February 20, 1996. On motion, duly seconded and adopted, Council concurred in your request to continue the matter until the regular meeting of Council on Monday, April 15, 1996, at 7:00 p.m. Sincorely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc~ W. L. Whitwell, Chairperson, Architectural Review Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Robert B. Manetta, Member, Architectural Review Board, 2831 Stephenson Avenue, S. W., Roanoke, Virginia 24014 Donald C. Harwood, Member, Architectural Review Board, 529 Day Avenue, S. W., Roanoke, Virginia 24016 David C. Helscher February 22, 1996 Page 2 pc: Petie Cavendish, Chairperson, Old Southwest, Inc., 406 Walnut Avenue, S. W., Roanoke, Virginia 24016 Ms. Joel Richert, 415 Allison Avenue, S. W., Roanoke, Virginia 24016 Evelyn S. Gunter, Secretary, Architectural Review Board Steven J. Talevi, Assistant City Attorney LAW OFFICES dOLLY, PLACE, FRALIN & PRILLAMAN, R C. FAX (540) 772-OI26 February 15, 1996 FAX L 224---3145 AND REGULAR I~AIL Mary F. Parker Clerk, City of Roanoke 456 Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Re: Appeal by Episcopal Diocese of Southwestern Virginia of ARB Ruling Dear Mary: Please be advised that I intend to appear at the City Council meeting session scheduled for 7:00 p.m. on February 20, 1996, to request an additional extension for presenting our appeal in the above-captioned matter. As you may be aware, we have been successful in finding a party who is interested in moving the two structures which are the subject of the appeal. They have secured approval of the Architectural Review Board for their Proposed plans. However, they have yet to secure a building ~ermit and there are a variety of things that could happen between now and the proposed moving of those houses scheduled for some time in the middle of March, 1996. Therefore, we feel that it is prudent to preserve our rights to have this matter heard in the event that some unforeseen circumstance should occur that would prevent this party from carrying through on its plans to move the structures. I have spoken with Steve Talevi in the City Attorney's Office about this matter, and he confirmed that it would be necessary to make a personal appearance on February 20 to request this extension. Mary F. Parker February 15, 1996 Page 2 Please contact me regard. JOLLY, cmh if you have any questions in this Yours truly, PLACE, FRALIN & PRILLAMAN, P.C. David C. Helscher cc: Wil Dibling