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HomeMy WebLinkAboutCouncil Actions 03-18-96MCCADDEN 32853 ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION CITY COUNCIL CHAMBER MARCH 18, 1996 12:30p. m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. Briefing with regard to the status of capital improvements financed by the bond issue of 1996. (12:30 p.m. - 12:50 p.m.) Received and filed. File #20-27-53-57-67-70-77-102-121-123-217-450-467-472-514 Hearing of Citizens Upon Public Matters: Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., representing the Executive Committee of the Blue Ridge Bicycle Club, spoke in support of computerization of signalization in the City of Roanoke to allow bicyclists to make left turns. File #20-514 ROANOKE CITY CO UNCIL REGULAR WEEI~ Y SESSION CITY COUNCIL CHAMBER MARCH 18, 1996 2:00 p.m. AGENDA FOR THE COUNCIL 1. Call to Order -- Roll Call. All Present. The Invocation was delivered by The Reverend Larry Atkin, Pastor, Edgewood Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. A Resolution congratulating and commending the University of Virginia Cavaliers on an outstanding football season culminating in a great victory at the Peach Bowl. Adopted Resolution No. 32853-031896. (7-0) File #80-393 2 Review and consideration by the Members of Council of the following applications for appointment to the Roanoke City School Board for terms commencing July 1, 1996, and ending June 30, 1999, pursuant to Section 9-19, Preliminmy Screening of Applicants, of the Code of the City of Roanoke (1979), as amended: James P. Beatty Farley Childress Charles W. Day Earl G. Gurtner Martin D. Jeffrey James K. Lowe, Jr. Barry L. Thomas Brian J. Wishneff C-1 Received and filed. File #467 CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication fi:om Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #110-132 Executive Session. C-2 C-3 C-4 C-5 A report of the City Attorney requesting an Executive Session to discuss a matter of probable litigation, specifically a settlement offer received in a collection matter, pursuant to Section 2.1-344 (A)(7), Code of Vir~nia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #111-132 Executive Session. Minutes of the Audit Committee of Roanoke City Council held on Monday, March 4, 1996. RECOMMENDED ACTION: Receive and file. File #300 A communication from The Honorable W. Alvin Hudson, Sheriff, tendering his resignation as a member of the Roanoke Civic Center Commission. RECOMMENDED ACTION: Receive and file the communication and accept File # 1 $- 110-192 the resignation with regret. Qualification of the following persons: Patrick B. Shumate as a member of the Youth Services Citizen Board for a term ending May 31, 1997; and File #15-110-304 Phillip F. Sparks as a member of the Economic Development Commission to fill the unexpired term of Brian J. Wishneff, resigned, ending June 30, 1998. File 015-110-450 RECOMMENDED ACTION: Receive and file. 4 REGULARAGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: Request of the Hollins Road North Civic League to present a petition for installation of a traffic light at the intersection of Hollins Road and Liberty Road, N. E. Rick Hendrick, Vice-President, Spokesperson. (5 minutes) The matter was referred to the City Manager for investigation and report to Council. File #20-165-514 Other Hearing of Citizens: Mr. Earl G. Gurtner, 2326 Barnhill Lane, S. W., a School Board applicant, submitted additional information to be included with his application for appointment. File #467 4. PETITIONS AND COMMUNICATIONS: A conunnnication fxom The Honorable W. Alvin Hudson, Sheriff, advising that the Roanoke City Jail has once again been accredited by the National Commission on Correctional Health Care. Received and filed. File #80-121-123 A communication t~om the Roanoke City School Board requesting appropriation of $88,948.00 fxom the 1995-96 Capital Maintenance and Equipment Replacement Fund to be used for replacement of the roof at Jackson Middle School, and for the Schools' share of the On-line Purchasing and Fixed Assets systems; and appropriation of $2,700.00 for the 1995-96 Child Specialty Services program to provide funds for the salary and expenses of the educational coordinator; and a report of the Director of Finance recommending that Council concur in the request. Adopted Budget Ordinance No. 32855-031896. (7-0) File #60-270-467-472 5 REPORTS OF OFFICERS: a. CITY MANAGER: 1. A report with regard to the Youth Fire Services Program in the Roanoke City Schools. (5 minutes) Received and fried. File #70-304-467 ITEMS RECOMMENDED FOR ACTION: 2. A report recommending endorsement of improvements to 1-581 in the vicinity of Hershberger Road, including an initial phase for a partial interchange approximately one mile south of Hershberger Road. Adopted Resolution No. 32856-031896. (7-0) File #20-77-200-450-45~-514 3. A report recommending execution of an agreement with American Shows for the use and rental of Victory Stadium, at modified fees, for a series of auto races. Adopted Resolution No. 32857-031896. (7-0) File #58-79-122-169 4. A report recommending approval of the request of TRUST for waiver of rental fees for use of Victory Stadium for the 1996 "TRUST 500" fundraising event, and execution of an agreement therefor. Adopted Resolution No. 32858-031896. (7-0) File #58-122-169-350 o A report recommending appropriation of funds, in the amount of $61,318.03, awarded to the Fifth District Employment and Training Consortium by the Governor's Employment and Training Depmiment for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education. Adopted Budget Ordinance No. 32859-031896. (7-0) File 060-72-236-246 CITY ATTORNEY: A report responding to Council's inquiry relating to non-partisan elections. Council authorized a public heating to be held on Monday, April 22, 1996, at 7:00 p.m., on the question of holding a referendum to determine if the qualified voters of the City of Roanoke are in favor of some form of modified ward system for electing City Council members. Council authorized a public hearing to be held on Monday, May 13, 1996, at 7:00 p.m., with regard to the matter of partisan or non-partisan elections for City Council Members. (4-3, Council Members Wyatt, White and Butler voted no.) File #40-132-175 6. REPORTS OF COMMITTEES: A report of the bid committee recommending execution of a unit price contract with H. & S. Construction Company, in the amount of $285,950.00, for construction of new concrete sidewalks, entrances and curb and gutter improvements throughout the City; and transfer of funds in connection therewith. Vice-Mayor William White, Sr., Chairperson. Adopted Budget Ordinance No. 32860-031896 and Ordinance No. 32861-031896. (7-0) File 053-57-60-183-217 7 A report of the Water Resources Committee recommending execution of a Bulk Water Purchase Agreement between the City of Roanoke and the Town of Vinton. Council Member Elizabeth T. Bowles, Chairperson. Adopted Resolution No. 32862-031896. (7-0) File #468 A report of the City Planning Commission with regard to naming the new pedestrian bridge connecting the Hotel Roanoke and Conference Center to the Market area. Carolyn H. Coles, Chairperson. The new pedestrian bridge was named "Market Square Walkway". (5-2, Mayor Bowers and Council Member Bowles voted no.) File #102-200-247-258 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Ordinance No. 32852, on second reading, authorizing execution of a deed granting a permanent easement across City-owned property located at the Beaverdam Reservoir in Bedford County for use as an access road by adjoining property owners, upon certain terms and conditions. Adopted Ordinance No. 32852-031896. (7-0) File #28-166-468 A Resolution changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, April 1, 1996. Adopted Resolution No. 32863-031896. (7-0) File #132-277 9. MOTIONS AND MISCELLANEOUS BUSINESS: 10. a. Inquiries and/or comments by the Mayor and Members of City Council. Vacancies on various authorities, boards, commissions and committees appointed by Council. HEARING OF CITIZENS UPON PUBLIC MATTERS: None. CERTIFICATION OF EXECUTIVE SESSION. (6-0, Council Member McCadden was absent.) Appointed Barbara D. Bethel as a member of the Committee for a term ending June 30, 1996. File #110-317 Special Events Appointed Benjamin S. Motley as a member of the Board of Zoning Appeals for a term ending December 31, 1998. File #15-51-110 Reappointed James D. Grisso as a Commissioner of The Hotel Roanoke Conference Center Commission for a term ending April 12, 2000. File #15-110-247-258 Recessed until 7:00 p.m. 9 ROANOKE CITY COUNCIL REGULAR WEEKLY SESSION CITY COUNCIL CHAMBER MARCH 18, 1996 7:00 p.m. AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. A Resolution commending and congratulating the Roanoke Junior Express Hockey Team on their outstanding season. Adopted Resolution No. 32854-031896. (7-0) File #80-346 HEARING OF CITIZENS UPON PUBLIC MATTERS: None. l0 PUBLIC HEARINGS: Public hearing on the request of Woodrow C. Hickman, Jr., that a certain tract of land located at 1010 Norfolk Avenue, S. W., Official Tax No. 1110805, be rezoned from LM, Light Manufacturing District, to RM-1, Residential Multi-family, Low Density District. Woodrow C. Hickman, Jr., Spokesperson. Adopted Ordinance No. 32864 on first reading. (7-0) File #51 Public hearing on the request of Lee C. Hadman that the rear portion of a tract of land measuring 75 feet by 246 feet, more or less, located offof Cove Road, N. W., Official Tax No. 2560134, be rezoned from RM-1, Residential Multi-family, Low Density District, to C-2, General Commercial District, subject to certain conditions proffered by the petitioner. Jemy Gmbb, Agent, Spokesperson. Adopted Ordinance No. 32865 on first reading. (7-0) File #51 Public hearing on the request of Habitat for Humanity in the Roanoke Valley, Inc., that a certain tract of land located on Albemarle Avenue, S. E., Official Tax Nos. 4022213, 4022214 and 4022215, be rezoned from HM, Heavy Manufacturing District, to R.M-1, Residential Multi-family, Low Density District, subject to certain conditions proffered by the petitioner. Amy C. Moore, Executive Director, Spokesperson. Adopted Ordinance No. 32866 on first reading. (7-0) File #51 Public hearing on the request of Springwood Associates that a certain 13.8-acre tract of land lying at the noah end of Griffin Road, adjacent to the east side of Franklin Road, S. W., U. S. Route 220, Official Tax No. 5480712, be rezoned from RS-3, Residential Single-Family District, to C-2, General Commercial District, and RPUD, Residential Planned Unit Development District, subject to certain conditions proffered by the petitioner. Edward A. Natt, Attorney. Adopted Ordinance No. 32867 on first reading. (7-0) File #51 Public hearing on the adoption of an Ordinance mending the City Code to provide for the imposition ora license tax upon the organizer ofa crm°t show, art show, trade show and festival; exemption from license tax for individual exhibitors; and exemption of such organizer under certain circumstances. Marsha C. Fielder, Commissioner of the Revenue, and James D. Grisso, Director of Finance. Adopted Ordinance No. 32868-031896. (7-0) File #24-67-79-169-176-352 HEARING OF CITIZENS UPON PUBLIC MATTERS: Mr. Ray W. Barbour, 686 Montrose Avenue, S. E., expressed concern with regard to single family, two-story dwellings which are purchased for conversion to duplex nnits without providing adequate off-street parking, thereby leading to crowded conditions on narrow City streets. The Mayor requested that Mr. Marries contact Mr. Barbour to discuss specific concerns. File #20-51-66-178-514 Mr. Woodrow C. Hickman, Jr., 1010 Norfolk Avenue, S. W., inquired as to the legality of double parking on City streets; whereupon, the Mayor requested that Mr. Snead, or his representative, contact Mr. Hickman to discuss specific concerns. File #20-66-514 City Clerk's Office City of Roanoke, Virginia March 21, 1996 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Resolution No. 32853-031896 Resolution No. 32854-031896 Budget Ordinance No. 32855-031896 Resolution No. 32856-031896 Resolution No. 32857-031896 Resolution No. 32858-031896 Budget Ordinance No. 32859-031896 Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 Resolution No. 32862-031896 Resolution No. 32863-031896 Ordinance No. 32868-031896 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia March 21, 1996 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Budget Ordinance No. 32855-031896 Resolution No. 32856-031896 Resolution No. 32857-031896 Resolution No. 32858-031896 Budget Ordinance No. 32859-031896 Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 Resolution No. 32862-031896 Resolution No. 32863-031896 Ordinance No. 32868-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia March 21, 1996 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Resolution No. 32853-031896 Resolution No. 32854-031896 Resolution No. 32856-031896 Resolution No. 32857-031896 Resolution No. 32858-031896 Ordinance No. 32861-031896 Resolution No. 32862-031896 Resolution No. 32863-031896 Ordinance No. 32868-031896 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to cell me. ~'~'~ ~"~ ~"Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, V~rginia March 21, 1996 Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Budget Ordinance No. 32855-031896 Resolution No. 32856-031896 Resolution No. 32857-031896 Resolution No. 32858-031896 Budget Ordinance No. 32859-031896 Resolution No. 32862-031896 Resolution No. 32863-031896 Ordinance No. 32868-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Glenn D. Radcliffe, Director Human Resources Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32859-031896 Resolution No. 32863-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measure that pertains to your directorate: Resolution No. 32863-O31896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996; If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32856-031896 Resolution No. 32857-031896 Resolution No. 32858-031896 Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 Resolution No. 32863-031896 Ordinance No. 32868-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Kit B. Kiser; Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32852-031896 Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 Resolution No. 32862-031896 Resolution No. 32863-031896 :i'he abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Resolution No. 32856-031896 Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, City Clerk's Office City of Roanoke, Virginia March 21, 1996 John W. Coates, Manager Parks and Recreation/Grounds Maintenance Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measures that pertain to your department: Resolution No. 32857-031896 Resolution No. 32858-031896 Ordinance No. 32868-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Lori S. Spencer Grants Monitor Roanoke, Virginia Dear Ms. Spencer: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32859-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 D. Darwin Roupe, Manager Supply Management Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Dana D. Long, Acting Chief Billings and Collections Roanoke, Virginia Dear Ms. Long: I am attaching copy of the following measures that pertain to your department: Resolution No. 32857-031896 Resolution No. 32858-031896 The abovereferencad measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 William L. Stuart, Manager Streets and Traffic Roanoke, Virginia Dear Mr. Stuart: I am attaching copy of the following measure that pertains to your department: Resolution No. 32856-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, MFP:sm Enc. pc: Mary F. Parker, CMC/AAE City Clerk Robert K. Bengtson, Traffic Engineer City Clerk's Office City of Roanoke, Virginia March 21, 1996 The Honorable Julian H. Raney, Jr., Chief Judge The Honorable George W. Harris, Jr., Judge The Honorable John L. Apostolou, Judge The Honorable Vincent A. Lilley, Judge The Honorable William D. Broadhurst, Judge General District Court Roanoke, Virginia Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst: I am attaching copy of the following measure that pertains to the General District Court: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge The Honorable Joseph P. Bounds, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds: I am attaching copy of the following measure that pertains to the Juvenile and Domestic Relations District Court: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have question, s, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 The Honorable Roy B. Willett, Chief Judge The Honorable G. O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane McQ. Strickland, Judge The Honorable Richard C. Pattisall, Judge The Honorable Robert P. Doherty, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall and Judge Doherty: I am attaching copy of the following measure that pertains to the Circuit Court: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Ronald S. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albright: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, CM~C/~,~E Mary F. a , City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Michael Meise Acting Law Librarian Roanoke, Virginia Dear Mr. Meise: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Patsy A. Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measure that pertains to your department: Ordinance No. 32868-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Ellen S. Evans Construction Cost Technician Roanoke, Virginia Dear Ms. Evans: I am attaching copy of the following measures that pertain to the Engineering Department: Budget Ordinance No. 32860-031896 Ordinance No. 32861-031896 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Phillip F. Sparks, Chief Economic Development Commission Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measure that pertains to your department: Resolution No. 32856-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 M. Craig Sluss, Manager Water Department Roanoke, Virginia Dear Mr. Sluss: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32852-031896 Resolution No. 32862-031896 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, ~/~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Willard N. Claytor Director of Real Estate Valuation Roanoke, Virginia Dear Mr. Claytor: I am attaching copy of the following measure that pertains to your department: Resolution No. 32863-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. City Clerk's Office City of Roanoke, Virginia March 21, 1996 Robert H. Bird Municipal Auditor Roanoke, Virginia Dear Mr. Bird: I am attaching copy of the following measure that pertains to your department: Resolution No. 32863-031896 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. March 18, 1996 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: STATUS REPORT FOR CAPITAL IMPROVEMENTS FINANCED BY THE BOND ISSUE OF 1996 Please reserve space on Council's agenda for the above referenced briefing for March 18, 1996. WRH/CMH/fm Respectfully submitted, _V~ l~obert Herbert City)Manager STATUS REPORT FOR CAPITAL IMPROVEMENTS FINANCED BY THE BOND ISSUE OF 1996 PUBLIC SCHOOLS ~iddle School Modernization Status: ReDlacement of Cooling Systemn Status: School Technology Status: UDgrade of Fire Alarm System~ Status: 5,250,000 300,000 1,500,000 120,000 A BRIDGES $5.246,000 Bridge Renovation Program Status: Major renovation and replacement work is underway on the following bridges: (1) Jefferson Street/Railroad (#8003) - Contractors are completing over $650,000 in renovation work that consists of stabilizing the western abutment, removing spalling concrete and inserting new concrete, under pressure, and replacing the lights with period lighting fixtures like those installed when it was built. (2) Ninth Street/River (#8064) Bad concrete was removed and replaced and the bridge was repainted at a cost of $115,550. (3} Main Street (WASENA)/River/Railroad (#1822) - Contractors have made structural repairs, replaced bearing pads, repaired abutment walls and will paint the bridge as soon as the weather warms up at a contract cost of $1,136,646. (4) Brambleton Avenue/Murray Run SW (#1820) Will be replaced. Designs are nearly complete, right-of-way acquisition is underway and construction is scheduled to begin in the Fall of 1996. Estimated cost is $350,000. (5) Cove Road/Peters Creek N-W (#8024) and (6) Peach Tree/Petex~ Creek NW (#8027) - Are to be replaced. Design work is underway with construction expected to begin in the Spring of 1997. The estimated cost for this work is $500,000. (7) Williamson Road/Railroad SW (Viaduct) (#1829) - Will have the rest of the Jefferson Street leg removed, spalling concrete will be replaced, and a right turn lane to Salem Avenue will be added. Designs are underway with construction scheduled after 2nd Street Bridge over the railroad is open to traffic in 1997. Estimated cost stands at $3,750,000. STREETS AND SIDEW~LF~ Traffic Siqnals ReDlacement $ 300,000 Status: The 12 signals on (8) Williamson Road between Orange Avenue and Hershberger Road will be replaced beginning in May, 1996. VDOT Hiqhway Projects 985,000 Status: (9) Pedestrian Bridge, (10) Peters Creek Road Extension - Phase I, and (11) 2nd Street/Gainsboro Road Widening has used up 90% of available funds. (12) Peters Creek Road Extension - Phase II, work to begin in May, completion in late 1997, and (13) Brandon Avenue Widening (work to start in June and complete in late 1997) will use the remainder. Computerized Traffic Siqnal System 1,350,000 Status: Request for Proposals being written for design assistance for upgrading Downtown System. Curb, Gutter, and Sidewalk Program 1,000,000 Status: Phase I of this program has been awarded to construction contract; will begin construction in 60 days. Cost of Phase I contract is $310,950. Phase II estimated at $300,000 will begin construction in the Spring of 1997 and Phase III will be constructed in 1998. Roadway Safety Improvement Proqram Status: Two projects are under 150,000 design in the Engineering Department: (14) King Street @ Berkley Road, N.E., and (15) Old Mountain Road @ Nelms Avenue, N.E. The designs are 90% complete. A recent meeting with VDOT indicates that construction could begin as late as Spring 1997. Traffic Signals - New 500,000 Status: (16) Hollins/Old Mountain Road NE signalization is under construction and will be completed in July, 1996. Two other intersections are under design by consultant: (17) Hershberger and Westside, NOW., and (18) Elm, Main, and Ferdinand, S.W. (19) The Roanoke County signal near Friendship Manor required $22,000 as the City's share. (20) Kirk Avenue Improvements 53,000 Status: Plans are being developed in the Department of Engineering in cooperation with Downtown Roanoke, Inc. Expect construction to begin in the Fall of 1996. BUILDINGS $2,333,000 (21) Roanoke City Jail Anne× Status: Jail Annex is 95% occupied. complete and portions 524,000 are now being Peters Creek Extension Fire Station Status: Site selection studies are being prepared. 870,000 (22) Civic Center Capital Projects Status: These funds will address as many of 939,000 the needs addressed in the Capital Improvement Program as possible. The Closure over the Front Entrance to the Exhibit Hall is under design with construction scheduled for Fall of 1996. The other items will be addressed as prioritized by the Civic Center Manager. STORM_DRAINS $1~600,000 Neiqhborhood Storm Drain Program: Status: (23) Baker Street NW has been broken into two phases with Phase II being funded at an estimated cost of $545,000. Designs are underway with the engineering work being performed by the Department of Engineering. of Phase I is scheduled for Spring of 1996 Phase II in the Fall of 1996. Construction followed by (24) Garden City Flood Reduction Project will be partially funded for Phase I, here, at an estimated cost of $650,000. Phase I consists of replacing two bridges over Garnand Branch in order to increase the hydraulic capacity. Designs are being pursued by the Engineering staff. Construction is expected to begin in the Summer of 1996 on one bridge and the Fall of 1996 on the second. (25) Massachusetts Avenue NW is being designed by Department of Engineering Staff and is estimated to cost $60,000. Designs are complete with construction expected upon acquisition of easements and completion of Public Meetings with interested citizens in the area. PARKS $17500,000 (26) Railside Linear Park Status: Concept designs are being finalized prior to a Public Forum in early April. Construction anticipated to begin in late Fall 1996. ECONOMIC DEVELOPMENT ~813,000 (27) Improvements to Virqinia Museum of Transportatio,~ Status: City has forwarded first installment of the matching funds in the amount of $82,000. Museum has retained HSMM to prepare the bid documents for the facade improvements for the building. Construction anticipated in late 1996. Total $23,000,000 IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32853-031896. VIRGINIA, A RESOLUTION congratulating and commending the University of Virginia Cavaliers on an outstanding football season culminating in a great victory at the Peach Bowl. WHEREAS, the University of Virginia Cavaliers football team finished the 1995 season with an excellent 9 - 4 record, as co- champions of the Atlantic Coast Conference and ranked No. 16 in the final Associated Press poll; WHEREAS, on November 2, 1995, in Charlottesville, the Cavaliers defeated No. 2 ranked Florida State by a score of 33-28 in one of the greatest victories in the history of Virginia football; WHEREAS, on December 30, 1995, Virginia went up against a dangerous University of Georgia football team in the Peach Bowl held in a packed Georgia Dome, including 20,000 Virginia fans who traveled to Atlanta to support their team; WHEREAS, Virginia achieved a 34-27 victory in the Peach Bowl by virtue of a dramatic last-minute kickoff return that went 83 yards for a touchdown; WHEREAS, Virginia's outstanding team was led by two of the finest football players ever to come out of the Roanoke Valley, twin brothers, Tlki and Ronde Barber, who excelled at tailback and defensive back, respectively, and, who each made First Team, All Atlantic Coast Conference; WHEREAS, the 1995 University of Virginia football team achieved the second highest ranking ever for a Virginia football team and brought great honor and acclaim to the University of Virginia and the Commonwealth of Virginia; and WHEREAS, Roanoke City Council is desirous of extending special recognition to this outstanding team which includes great players from the Roanoke Valley; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. On behalf of the City of Roanoke and its people, this Council extends its congratulations and highest commendations to the 1995 University of Virginia Cavaliers football team and Coach George Welch on an outstanding season culminating in the team's great Peach Bowl victory. 2. The City Clerk is directed to forward an attested copy of this resolution to Dr. John Casteen, President, Terry Holland, Athletic Director, George Welch, Head Coach, Tiki Barber and Ronde Barber. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (540) 981-2444 Fax: (540) 224-3 I45 March 18, 1996 The Honorable Acting Vice Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB:sm WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITYATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1 595 TELEPHONE: 540-981-2431 TELECOPIER: 540.224.3071 March 18, 1996 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for Executive Session Dear Mayor Bowers and Council Members: This is to request that City Council convene in Executive Session to discuss a matter of probable litigation, specifically a settlement offer received in a collection matter, pursuant to §2.1- 344(A)(7), Code of Virginia (1950), as amended. With kindest personal regards, I am City Attorney WCDj/GLY:snh CC: W. Robert Herbert, City Manager James D. Grisso, Director of Finance Mary F. Parker, City Clerk MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL March 4, 1996 1. Call to order: The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday, March 4, 1996, with Chairman, William White, Sr., presiding. · The roll was Audit Committee Members Present: called by Ms. Barger William White, Sr., Chairman Mayor David A. Bowers Dr. Wendell H. Butler Others Present: Robert H. Bird, Municipal Auditor James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance George C. Snead, Jr., Director of Public Safety Bob Chapman, Manager, Civic Center Dana Long, Acting Chief of OBC Marsha C. Fielder, Commissioner of the Revenue Thomas F. Baldwin, Assistant Municipal Auditor Evelyn W. Barger, Administrative Assistant Denise E. Stewart, Senior Auditor Judy M. Taylor, Auditor John S. Aldridge, Auditor EXTERNAL AUDITS: Clerk of Circuit Court - June 30, 1995 Chairman, Mr. White ordered to receive and file the Clerk of Circuit Court audit report. There being no objections from the Committee members, the order was approved unanimously. Mr. White recognized Mr. Bird who asked the in-charge auditor to summarize the report. Mr. Aldridge briefed the Committee on the Clerk of Circuit Court audit report. Mayor Bowers asked if the Auditor would contact the Clerk to commend him on his good work. INTERNAL AUDITS A. Preliminary Survey: · Risk Management · Long-Term Debt B. Substantive Testing: · Civic Center Audit Committee Minutes Page 2 March 4, 1996 C. Controls Evaluation: · Parking Tickets Chairman, Mr. White ordered to receive and file the internal audit reports. There being no objections from the Committee members, the order was approved unanimously. Mr. White recognized Mr. Bird who asked the in-charge auditors to summarize each of the internal audit reports. Ms. Taylor briefed the Committee on the Risk Management audit report. Mr. Grisso reported to the Committee that he was bringing a report before Council today asking them to establish a separate Risk Management fund. Mr. White asked Mr. Bird if this was a good move. Mr. Bird informed the Committee that this recommendation was looked at during the audit and that it does improve the Risk Management function. Mr. Aldridge briefed the Committee on the Long-Term Debt audit report. Mr. Grisso reported to the Committee that nly 10-15o of Virginia Localities have achieved an AA rating on their Long-Term Debt. Ms. Taylor briefed the Committee on the Civic Center audit report. Mr. Chapman reported to the Committee that management has concurred with all the recommendations and action is being taken to implement all recommendations. Mr. Bird briefed the Committee on the Parking Ticket audit report. Mayor Bowers indicated that on page one of the audit report the parking violation fines for the City of Roanoke are lower than those in Roanoke County, Salem, and Vinton. He suggested that this be looked at and changes be made. Mr. Grisso reported that this is a part of the City's Fee Compendium and that it will be reviewed. UNFINISHED BUSINESS: None. Audit Committee Minutes Page 3 March 4, 1996 NEW BUSINESS: The Municipal Auditor announced the following changes in the 1996 Audit Plan: Eliminate controls evaluation of Bingo and Raffles because State will take over this function on July 1, 1996; Delay controls evaluation of Prepared Food & Beverage Tax because of turnover in Office of Billings & Collections and; Add follow-up to controls evaluation of Transportation Fund. Mayor Bowers expressed concern that the level of oversight of Bingo & Raffles provided by the State may not be as thorough as that currently being provided by the Office of Billings & Collections. He also expressed a concern that there be a smooth transition from City to State oversight of Bingo & Raffles. The Director of Finance said that there would be a report coming to Council showing the activities of Bingo & Raffles through June 30, 1996. Dana Long will work with the Bingo & Raffle operators to be sure they are trained on new procedures during the transition. ADJOURNMENT: There being no further business, ll:15 a.m. the meeting adjourned at William White, Sr., Chairman MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.V~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #15-110-192 The Honorable W. Alvin Hudson Sheriff P. O. Box 494 Roanoke, Virginia 24003 Dear Sheriff Hudson: Your communication tendering your resignation as a member of the Roanoke Civic Center Commission, was before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. On motion, duly seconded and unanimously adopted, your resignation was accepted with regret and the communication was received and filed. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Civic Center Commission. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. H:',AG ENDA~aARCH.18 The Honorable W. Alvin Hudson March 20, 1996 Page 2 pc: James W. Stephens, Chairperson, Roanoke Civic Center Commission, 2130 Deyerle Road, S. W., Roanoke, Virginia 24018 Kit B. Kiser, Director, Utilities and Operations Bob E. Chapman, Manager, Civic Center Facilities Vivian D. Nelson, Secretary, Roanoke Civic Center Commission Roanoke. Virginia 24003 (703) 981-2721 March 1, 1996 Honorable Mayor David Bowers & Members of Roanoke City Council 215 Church Ave. SW, Rm 456 Roanoke, VA 24011-1536 Dear Mayor and Members of Council: It is with regret that I must inform you of my decision to resign my position as a member of the Roanoke City Civic Center Commission effective immediately. For personal reasons, I do not feel I can continue to serve on this commission. However, I do want to thank you for allowing me the privilege of serving on this commission. With regards, I am Sincerely, W. Alvin Hudson Sheriff WAH/gm A NATIONALLY ACCREDITED SHERIFP$ OFFICE MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240i 1-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #15-110-304 Thomas H. Miller, Chairperson Youth Services Citizen Board 3429 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Miller: This is to advise you that on February 27, 1996, Patrick B. Shumate qualified as a member of the Youth Services Citizen Board for a term ending May 31, 1997. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Marion Vaughn-Howard, Youth Planner Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Patrick B. Shumate, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term ending May 31, 1997, according to the be~ ~bility. So be'p me Gcd. Subscribed and sworn to before me this ,~-~ day of ~ 1996. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-I536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #15-110-450 J. Granger Macfarlane, Chairperson Economic Development Commission 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: This is to advise you that on March 7, 1996, Phillip F. Sparks qualified as a member of the Economic Development Commission, to fill the unexpired term of Brian J. Wishneff, resigned, ending June 30, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Sandra H. Eakin, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Phillip F. Sparks do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Economic Development Commission to fill the unexpired term of Brian J. Wishneff ending June 30, 1998, according to the best of my ability. So help me God. Subscribed and sworn to before me this r-~ day of_[~GA,~199~ ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #20-165-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: A petition signed by approximately 1,067 persons requesting installation of a traffic light at the intersection of Hoilins Road and Liberty Road, N. E., was before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. On motion, duly seconded and unanimously adopted, the matter was referred to you for investigation and report to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc~ Earl D. Dillon, Treasurer, Hollins Road North Civic League, 931 Monticello Avenue, N. E., Roanoke, Virginia 24012-5357 William F. Clark, Director, Public Works William L. Stuart, Manager, Streets and Traffic Robert K. Bengtson, Traffic Engineer MARY E PARKER, CMC/AAE Ci~ Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #80-121-123 The Honorable W. Alvin Hudson Sheriff Roanoke, Virginia Dear Sheriff Hudson: Your communication advising that the Roanoke City Jail has again been accredited by the National Commission on Correctional Health Care, was before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. The Members of Council congratulate you on your outstanding achievements. Sincerely,~..~~, Mary F. Parker, CMC/AAE City Clerk MFP:sm Roanoke, Virginia 24003 (703) March 1, 1996 ~ Honorable Mayor David Bowers & Members of Roanoke City Council 215 Church Ave. SW, Rm 456 Roanoke, VA 24011-1536 Dear Mayor and Members of Council: I am pleased to report that the Roanoke City Jail has once again been accredited by the National Commission on Correctional Health Care (NCCHC). Please find attached a copy the letter confirming our accreditation and a copy of the Accreditation Report from NCCHC. With regards, I am Sincerely, W. Alvin Hudson Sheriff WAH/gm A NA"RONALLY ACCREDitED SHERIFF'S OFF~CE N/ITION/IL COA4441SSION ON CORRECTIONAL HE4LTH C,4RE 2105 N. SOUTHPORT CHICAGO, ILUNOIS 60614-4017 (312) 528-0818 FAX: (312) 528-4915 February 27, 1996 Alvin Hudson, Sheriff Roanoke City Jail P.O. Box 494 Roanoke, VA 24003 Dear Sheriff Hudson: Congratulations! The Accreditation Committee of the National Commission on Correctional Health Care (NCCHC), during its meeting on February 23, 1996, voted to accredit Roanoke City Jail in Roanoke, VA for its compliance with NCCHC Standards for Health Services in Jails. Enclosed is the Accreditation Report of your facility which documents its compliance with the Standards. The Commission congratulates you on your achievement and wishes you continued success in the future. Your Certificate of Accreditation and accreditation plaque will be sent under separate cover. It is anticipated that the next scheduled on-site survey of the facility will occur sometime prior to February 1999. If we can be of any assistance to you, please feel free to call us at any time. Sincerely, ~acqueline M. Moore, RN, PhD Director of Operations enclosure cc: Edward A. Harrison, NCCHC President JM/mw ACCREDITATION REPORT ON THE HEALTH CARE SERVICES AT ROANOKE CITY JAIL ROANOKE, VA February 23, 1996 National Commission on Correctional Healtl~ Care 2105 N. Southport Accreditation Review Roanoke City Jail, VA February 23, 1996 Page 2 The health area includes a waiting area, exam\treatment room, lab and medication room, nurses station, and a 7 cell observation area. Renovation will include a dental office and result in the provision of on-site dental services.. It was noted that the medical contract was in its fourth month at the time of the survey, and a documentation history could not be developed in that time. Recommendations for further documentation will be included where appropriate despite compliance with the standard. Although the contractor took over an accredited program, the majority of health staff were new hires. Despite this, few problems were found. Accreditation Review Roanoke City Jail, VA JAIL STANDARDS: FINDINGS AND COMMENTS February 23, 1996 Page 4 GOVERNANCE AND ADMINISTRATION J-01. Responsible Health Authority (E). The responsible health authority is the health service administrator whose responsibilities are defined by a current job description. The responsible health authority is on site 5 days per week. The responsible physician is on site 5 days per week. The Standard is Met. J-02. Medical Autonomy (E). Medical, mental health, and dental decisions are made by qualified health professionals in the inmates' best interests without interference from the jail administration. The Standard is Met. J-03. Administrative Meetings and Reports (E). Quarterly meetings, documented through minutes, are held between the jail administrator, the health administrator, physician, health administrator assistant, and the security program supervisor. Health services staff meets monthly. Topics addressed at the meetings include medicine administration, SOAP notes, health assessments, QI, and infection control items. Statistical reports are prepared on a monthly basis with a distribution that includes the jail administrator. The Standard is Met. J-04. Policies and Procedures (E). A current policy and procedures manual for the medical services was reviewed during the survey. It is complete and up to date. The Standard is Met. J-05. Comprehensive Quality Improvement Program (E). There is a quality improvement program at this facility with documentation of monitoring activities that include, but are not limited to, chart reviews by the responsible physician who reviews 10+ charts per month. A review of QI meeting minutes found the following areas reviewed: sick call, receiving screening, diagnostic services, clinical services, disaster drills, infection control, and SOAP. The Standard is Met. J-06. Privacy of Care (I). The clinic area includes private examining rooms for medical and dental care, and there are private areas for mental health counseling. The Standard is Met. J-07. Communication on Special Needs Patients (I). There is regular communication between the jail administration, responsible physician, and the health authority with regard to special needs patients' housing assignments, work assignment limitations, program assignments, disciplinary measures, and admissions/transfers to other facilities. Communication can be verbal or by memo, with the latter method used for special needs such as housing assignments or work. The Standard is Met. J-08. Notification in Emergencies (I). There is a policy for the notification of an inmate's family in the event of serious illness, injury or death. This is done by the facility administrator. The Standard is Met. J-09. Procedure in the Event of an Inmate Death (I). There is a policy addressing the procedure to follow in the event of an inmate death in the facility. The policy requires that the coroner be notified and that a mortality review and postmortem be conducted. The Standard is Met. Accreditation Review Roanoke City Jail, VA February 23, 1996 Page 6 J-19. Staffing Levels (I). Health services staffing is based upon a written staffing plan that assures sufficient staffing in relation to inmate needs. The Standard is Met. J-20. Minimum Staffing (I). The jail has full-time staff. The Standard is Not Applicable. J-21. Orientation Training for Healtl~ Care Staff (I). Health services staff completes a formal orientation program within the first 90 days of their employment, and the completion of the program is documented for each employee. The Standard is Met. J-22. Continuing Education for Qualified Health Services Personnel (E). There are a policy and appropriate procedures that provide for at least 12 hours of ongoing education and inservice training for health services personnel at the jail. A training schedule has been developed for monthly inservice training. A log is kept of the hours completed for each employee during the year. Most of the staff were hired in late June 1995 and therefore could not accumulate the required 12 annual hours of inservice training. It is recommended that inservice training documentation be provided to the Commission. Not all health staff are current in CPR. It is recommended that documentation be provided to show compliance. * Subsequent documentation included verification of CPR cards for all of the health services staff. The Standard is Now Met. J-23. Training for Correctional Officers (E). The sheriff's office has 146 deputies assigned to the jail. All correctional officers receive training upon employment and thereafter on an annual basis. Training includes first-aid, CPR, and medical related subjects required by the standard. All CO's receive inservice training every other year. All correctional officers are trained in CPR and first-aid every 2 years. Currently all officers are certified in first-aid, and 66.4% are certified in CPR. * Subsequent documentation from the Sheriff indicated that a misunderstanding occurred during the survey. 100% of the officers are trained in CPR, however, only 66.4% are certified. The Standard is Now Met. J-24. Medication Administration (E). Medications are administered to inmates by qualified and properly trained health care personnel. The Standard is Met. J-25. Inmate Workers (E). There is a policy that prohibits inmate workers from being used as health care workers. Inmates are only used as janitors. The Standard is Met. HEALTH CARE SERVICES SUPPORT J-26. Clinic Space, Equipment, and Supplies (I). The health services area consists of waiting ares, nurses station, examining\treatment room, medication room storage space, 7 cell medical observation area. Equipment required of the standard is on site. Inventories are maintained on a regular basis for all items subject to possible abuse (e.g., syringes, needles, scissors, sharps, controlled substances). Medical and nursing reference materials are available. The Standard is Met. Accreditation Review Roanoke City Jail, VA February 23, 1996 Page 8 J-36. Mental Health Evaluation (I).. There is a current policy requiring that inmates receive a mental health evaluation, by a qualified health professional, within 14 days of their admission. The evaluation is part ofthe receiving screening process. A review of 18 inmate records chosen at random indicated that inmates had received a mental health evaluation screen on admission; 2 had no record of receiving the evaluation. The Standard is Met. J-37. Dental Examinations (I).. There is a current policy for dental examinations. Out of a total of 18 inmate medical records reviewed, all but one had a dental exam. The Standard is Met. J-38. Daily Handling of Non-Emergency Medical Requests (E). Facility policy states that request slips be used to request sick call. These are collected by health staff and triaged daily. Inmates are usually seen by the nursing staff within 1-2 days. The Standard is Met. J-39. Sick Call (E). The responsible physician is on site 5 days per week, 2 hours each day, for sick call. Nurses staff sick call Monday through Friday. A psychiatrist is on site 1 day, 2 hours each week. The Standard is Met. J-40. Direct Orders (E). There is a policy regarding written and verbal orders from the physician, psychiatrist or dentist so that they are signed on a timely basis. The Standard is Met. J-41. Standing Orders and Nursing Protocols (I). Standing orders are not used at this facility. Nursing protocols are used, are current, and are approved by the responsible physician. The Standard is Met. J-42. Continuity of Care (I). There are a current policy, appropriate procedures, and evidence of suitable practice in assuring continuity of care for inmates from admission to discharge. The Standard is Met. J-43. Emergency Services (l). Emergency services are available by contracts with a local general hospital. Mental health emergencies are handled by crisis intervention counseling or, if they cannot be managed at the facility, are sent to state hospital. The responsible physician, psychiatrist, and dentist are on 24-hour call. The Standard is Met. J-44. Health Evaluation of Inmates in Segregation (I). Inmates in segregation are seen by health personnel at least three times a week. These encounters are documented in a segregation review sheet, and if any health services are provided, it becomes part of the inmate's medical record. The Standard is Met. HEALTH PROMOTION AND DISEASE PREVENTION J-45. Health Promotion and Disease Prevention (I). Health education is provided to inmates by brochures and pamphlets. The Standard is Met. J-46 Diet (I). Special medical and dental diets are provided upon order from the physician or dentist. According to the food services supervisor, approximately 33 inmates are on special diets. A registered dietitian reviews the nutritional content of regular and special diets served inmates on a semiannual basis. The Standard is Met. Accreditation Review Roanoke City Jail, VA February 23, 1996 Page 10 J-58. Prostheses (I). There is a policy which indicates that inmates will be provided prostheses if ordered by the physician. The Standard is Met. MEDICAL RECORDS J-59. Health Record Format and Contents (E). Inmate health records are well organized and include all documents required by the standard. The Standard is Met. J-60. Confidentiality of Health Records (E). There is a current policy addressing this standard. Inmate records are stored in medical records room and controlled by health services staff. The Standard is Met. J-61. Confidentiality of Health Information (E). Health services staff has access to an inmate's confinement record when the responsible physician believes such information to be relevant to the inmate's health and treatment. Correctional staff members are advised of an inmate's health status in order to preserve the health and safety of the inmate (medication side effects, temporary injury, emotional crisis, otc). The Standard is Met. J-62. Transfer of Health Records (I). There are a policy and appropriate procedures providing for the transfer of an inmate's health record upon inmate's transfer to another facility within the local system. Medical summaries are sent when the inmate is transferred to the state correctional system. Summaries of the inmate's health record are sent when the inmate is referred to an off- site provider. The Standard is Met. J-63. Retention of Health Records (1). Records at this facility are retained for a period of 10 years and are reactivated upon an inmate's readmission. The Standard is Met. MEDICAL-LEGAL ISSUES J-64. Informed Consent (I). Based upon a review of medical records, inmate consent is routinely obtained prior to treatment. The Standard is Met. J-65. Right to Refuse Treatment (I). Inmate refusals are documented, signed, and included as part of the inmate's medical record. The Standard is Met. J-66. Medical Restraints and Therapeutic Seclusion (E). Restraint or seclusion is done only upon a physician's order. Procedure specifies observation, application of restraint, and medical supervision. There is a treatment plan for ali restrained/secluded patients that addresses the goal of removing the patient from restraints/seclusion as soon as possible. The Standard is Met. J-67. Forced Psychotropic Medication (E). The use of forced psychotropic medication is guided by policy and procedures that include a requirement for authorization by a physician and specification of the duration of medication. Policy requires less restrictive treatment. The psychiatrist stated that forced medication would require a court order. The Standard is Met. J-68. Medical Research (I). No medical research is conducted at this facility. The Standard is Met. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20,1996 File ~60-270-467-472 The Reverend C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32855-031896 amending and reordaining certain sections of the 1995-96 School and General Fund Appropriations, appropriating $88,948.00 from the 1995-96 Capital Maintenance and Equipment Replacement Fund for replacement of the roof at Jackson Middle School, and for the School's share of the On-line Purchasing and Fixed Assets systems; and also appropriating $2,700.00 for the 1995-96 Child Specialty Services Program to provide funds for the salary and expenses of the educational coordinator. Ordinance No. 32855-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. The Reverend C. Nelson Harris, Chairperson Roanoke City School Board March 20, 1996 Page 2 pc; Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32855-031896. VIRGINIA AN ORDINANCE to amend and reordain certain sections of the 1995-96 School and General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE Roanoke that certain Fund Appropriations, reordained to read as follows, IT ORDAINED by the sections of the 1995-96 School be, and the same are hereby, in part: Council of the City of and General amended and School Fund A ro riat'ons Education Child Speoialty Services 95-96 Facilities (3-4) .................... .............. Revenue Education Child Specialty Services 95-96 Non-Operating (6) .............. !~!]][]~]~[ A o ' 'ohs Nondepartmental Transfers to Other Funds (7) ...................... Capital Maintenance and Equipment Replacement Program - School Unappropriated (8) .............. $102,633,819 54,037 2,897,292 $ 99,462,790 54,037 38,016,039 $ 53,299,883 52,324,723 $ 324,000 1) Travel (030-060-6529-6554-0614) 2) Equipment (030-060-6529-6554-0821) 3) Administrative Financial System 4) Roof Replacement 5) State Grant Receipts 6) Transfer from General Fund 7) Transfer to School Fund 8) $ 400 2,300 (030-060-6006-6662-0821) 20,000 (030-060-6006-6896-0809) 68,948 (030-060--6529-1100) 2,700 (030-060-6000-1037) 88,948 (001-004-9310-9530) 88,948 CMERP - Schoo1(001-3324) 88,948 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE CITY OF ROANOKE. VA. March 18, 1996 FROM: SUtklEC~. Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for the Appropriation of School Funds and CMERP Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funding for one grant in the School Fund. This grant is funded with 100% state funds. This report also appropriates $88,948 from the School portion of the Capital Maintenance and Equipment Replacement Program. The CMERP funds will be used for the replacement of the roof at Jackson Middle School and the School's share of the On-line Purchasing and Fixed Asset systems. This is the seventh appropriation of the School Boards FY95 CMERP funding of $2,394,036. This will leave an unappropriated balance of $324,000. We recommend that you concur with this request of the School Board. JDG /ICF /bls Attachments ~// Director of Finance c: lla Farris, Senior Accountant ·T'l[[)~'j~l C. Nelson Hams, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day Marsha W. Ellison Melinda J. Payne Dr. Finn D. Pincus John H. Saunders Dr. E. Wayne Hams, Superintendent June S. Nolley, Clerk of the Board ~ke City School Doord P. O .Box 13145, Roanoke, Virginia 24031 ,, 540-g81-2381 · Fax:. 540-981-2951 March 6, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its March 5 meetin& the Board respectfully requests City Council to appropriate $88,948.00 from the 1995-96 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the replacement of the roof at Jackson Middle School, and the Schools' share of the On-line Purchasing and Fixed Assets systems. In addition, the Board requests the appropriation of $2,700.00 for the 1995-96 Child Specialty Services pro.am to provide funds for the salary and expenses of the educational coordinator. The program is one hundred percent reimbursed by state funds. The Board appreciates the approval of this request. Sincerely, ~Ju~ne s. Nolley, ~ Clerk of the Board re cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Mr. Richard L Kelley Mr. William L Murray Mr. Kenneth F. Mundy Mr. W. Robert Herbert Mr. Wilburn C. Dibling ~irr?ames D. Grisso · Ila Farris (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Child Speclalllt~2S~ervices 95-96 030-060-6529-6554-0614 Travel 030-060-6529-6554-0821 Equipment Appropriation Unit XSS 400.00 14.8% 2,300.00 85.2% 2,700.00 100.0% 030-0606520-1100 State Grant Receipts $ 2,700.00 100.0% The 1995-96 Child Specialty Services program will provide funds for the salary and expenses of the educational coordinator. The above appropriation represents additional state funds mede available for the program. One hundred percent of expenses are reimbursed by state funds. The program will operate July 1, 1995 through June 30, 1996. This is a continuing program. March 5, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Capital Maintenance and Equipment Replacement Funds Request VI 030-060-6006-6682-0821 030-060-6006-6896-0809 Appropriation Unit ZD1 Administrative Financial System Roof Replacement $ 20,0O0.00 22.5% 68,948.00 77.5% $ 68,948.00 100.0% The above approl~ation represents the sixth request for proceeds from the 1995-96 Capital Maintenance and Equipment Replacement Fund. The proceeds will be used for the replacement of budgeted funds in the amount of $20,000 which was transferred from the Schools' accounts to City Information Systems for the Schools' share of the On-line Purchasing and Fixed Assets systems, as reported at the December 12, 1995 meeting. An amount of $68,948 will be used for the replacement of the roof at Jackson Middle School. The amount of the Capital Maintenance and Equipment Replacement Fund for 1995-96 is $2,394,036. The unappropriated balance oftbe fund after the above appropriation is $224,000. March 5, 1996 March 18, 1995 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Youth Fire Services Program - Roanoke City Schools Please reserve space on your agenda for a five minute briefing on this very important subject. Respectfully, City Manager WRH:GCS:pr cc: City Attorney Director of Finance Director of Public Safety City of Roanoke Interdepartment Communication FIRE-EMS Date: To: From: Thru: Subject: March 18, 1996 W. Robert Herbert, City Manager J. Grigsby, Fire-EMS Chief ~~'- G. C. Snead, Public Safety Director Public Fire Education, K Thru 5 The Roanoke Fire-EMS Department provides on-going fire safety education to public schools. To support this overall effort and in response to the tragic fire of January 20 which took five lives (four children), the Fire-EMS Department, in cooperation with the Superintendent of Roanoke City Schools, has developed and scheduled a concentrated fire safety education program for grades K through 5. This program starts on March 18 and will take approximately two weeks to complete. The program consists of five (5) major topics (Reoorting An Emereency, Home Fire Exit Drills, How To Escape A Fire, What To Do If Clothes Catch On Fire, and The Use of Smoke Detectors) which will be taught by uniform fire service personnel. We estimate approximately 7,100 children will be contacted in the 21 elementary schools totaling 431 classroom visits. Each child will be provided a safety tip sheet to take home and a 6" book marker/ruler with a safety message. In addition to this concentrated effort we are in the process of reviewing our entire public education effort as a part of our employee planning process. We want to thank you for the support your office has extended to this effort and will compile a program summary for your consideration. JG/bss cc: File e e 11. 12. Install smoke detectors on each level of the home. Make sure there are two clear ways out of every room--and that everyone knows these routes and has practiced emergency escape. Never smoke in bed. Use only sturdy ashtrays and check for spilled butts in furniture. Have your chimney and heating system inspected annually. Take extra care in heating your home with portable or space heaters. Keep combustibles clear, clean regularly and refuel properly. Never overload electrical outlets. Never override or bypass fuses or circuit breakers and keep cords out of harm's way. Store matches and lighters up high out of the reach of small children. Never leave cooking unattended, and keep cooking areas clean and clear of combustibles. Never store gasoline inside the home. Store paints, thinners, and other flammables in their original containers, away from heat, sparks, or flame. Keep attic free from combustibles such as old newspapers or magazines. Display large address numbers that the fire department can easily see. THE EMBLEM The Roanoke City Fire Department and the Roanoke City EMS Department effectively merged on October 30, 1995. This was made possible due in part to the efforts of the FIRE - EMS Project Management Team that had been working toward this goal since the Spring of 1994. A very small part of this committee's work was the development of a new emblem to represent the new combined department. This work was carried out by a sub-committee comprised of personnel from both the fire and EMS departments and led by a PMT member. Ideas for the new emblem were solicited from every member of both departments. Input for the design work that the committee performed came from the resulting submissions. Three options were presented to the employees of both departments for a vote. Once a "most popular" emblem was established, the sub-committee added the finishing touches and it was submitted for the City's approval. What follows is a break-down of the individual components of the emblem and what they represent. The Maltese Cross is the overall form of the emblem. The history of this symbol and the fire service dates back to the age of the Christian Crusades and the Knights of St. John. During a brutal attack on their city the soldiers and the citizens of Malta demonstrated extraordinary bravery in the face of adversity and rescued many people from the fires that raged in the besieged city. Since that time fire services in many countries have adopted the Cross of Malta to represent their dedication to the citizens of their communities. The Roanoke City Stars sit at the top of the emblem, much as the Mill Mountain Star sits atop our city's mountain. These stars come from the Roanoke Centennial logo that was developed and adopted in 1981. The Fire Service Cluster on the left is comprised of tools, both traditional and current, that represent the various tasks facing fire suppression personnel on the fire scene. The bugle that sits vertically in the center of the cluster was used to deliver orders on the fire grounds prior to modem radio communications. The fire ax that lays horizontally across the cluster is used for making forcible entry and for creating ventilation. The ladder that sits at an angle is used for gaining access and rescue. Finally the pike pole that sits at an opposite angle from the ladder is used for overhaul to ensure the job is finished. The Star of Life on the right was designed by Chief Leo Schwartz of the National Highway Traffic Safety Administration. The Department of Transportation approved this symbol in 1976 to represent the prehospital emergency medical services. Each point of the star represents a component of the system. Starting from the top and moving clockwise: 1) Detection 2) Reporting 3) Response 4) On Scene Care 5) Care In Transit 6) Transfer To Definitive Care. The jagged line running through the star is a single heartbeat as it is appears on an electrocardiogram tracing. The capability to monitor, interpret and treat a patient's electrocardiogram is one of the components of an Advanced Life Support system. This addition was made to the star of life because it represents the advanced life support care that our system provides to the citizens of Roanoke. Additionally this normal heart beat is representative of the Fire - EMS department's goal to preserve life. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #20-77-200-450-455-514 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Coles: I am enclosing copy of Resolution No. 32856-031896 endorsing certain improvements to Interstate 581 consisting of the Interstate 581Nalley View Boulevard Interchange. Resolution No. 32856-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: M. Scoff Hollis, Urban Engineer, Virginia Department of Transportation, 1401 E. Broad Street, Richmond, Virginia 23219 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32856-031896. VIRGINIA, A RESOLUTION endorsing certain improvements to Interstate 581 consisting of the Interstate 581/Valley View Boulevard Interchange. WHEREAS, the Roanoke City Planning Commission has recommended by report dated March 6, 1996, that this Council endorse improvements to 1-581, said improvements consisting of an initial phase for a partial interchange, approximately one mile south of Hershberger Road, and ultimate improvements along 1-581 from a location just north of Hershberger Road to a location just south of the proposed interchange, a copy of which is on file in the Office of the City Clerk. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That this Council endorses the recommended improvements to 1-581, and requests the Virginia Department of Transportation ("VDOT") to program a highway project on 1-581, said improvements consisting of an initial phase for a partial interchange, thereby requiring a break in interstate access approximately one mile south of Hershberger Road, and ultimate improvements along 1-581 from a location just north of Hershberger Road to a location just south of the proposed interchange, all of which is set forth in the City Manager's report dated March 18, 1996, to this Council. 2. That this Council requests VDOT and the Federal Highway Administration to approve this additional access break on 1-581. 3. That this Council has previously approved General Obligation Public Improvement Bonds in the amount of $5 Million for the partial interchange. 4. That the process to amend the Roanoke Valley Long Range Transportation Plan is scheduled for April, 1996. 5. That the City Clerk is directed to forthwith transmit attested copies of this resolution to the City Planning Commission. ATTEST: City Clerk. March 18, 1996 No. 96-115 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Proposed Interstate 581/Valley View Boulevard Interchange I. Backqround: ao Roanoke Vision, the city's comprehensive development plan, references the need for a new interchange to serve traffic on 1-581 north of 10th Street, N.W. Development in the Valley View Mall area continues to generate additional traffic that the existing roadway system cannot adequately serve during peak traffic hours, further substantiating the need for this proposed interchange. Such an interchange at a proposed extension of Valley View Boulevard has been studied in recent years. Co The Roanoke City Thorouqhfare Plan, an element of Roanoke Vision, was adopted by Roanoke City Planning Commission on October 6, 1993. The plan was subsequently approved and adopted by Roanoke City Council on January 10, 1994. At that time it was not considered possible for a new interchange to be constructed on 1-581 due to previous denials by the Virginia Department of Transportation. Therefore, this plan only referenced a possible new connection from Valley View Boulevard to Tenth Street, N.W.(via Andrews Road) by bridging 1-581 without an interchange. It should be noted that this connection concept was not listed in the Roanoke City Thoroughfare Plan's priority "program of projects" which was subsequently used for input to the Roanoke Valley Area Lonq Ranqe Transportation Plan (1995-2015). The Roanoke Valley Area Lonq Ranqe Transportation Plan (1995 - 2015) includes a list of proposed roadway projects in the urbanized portion of the Roanoke Valley. The plan includes a "fiscally-constrained" list of projects that are either in progress or have the potential to be constructed within a twenty (20) year period. Roanoke City Council concurred in the list of fiscally-constrained projects for the City of Roanoke and Mayor Bowers and Members of City Council Page 2 March 18, 1996 II. the recommended improvements for further study in connection with this plan on November 28, 1994. D. Interchange Justification Report was completed by Wilbur Smith Associates and forwarded by the City to VDOT in November, 1994, requesting approval of an 1-58! interchange approximately one mile south of Hershberger Road. This location is just south of the new WalMart. The Virginia Department of Transportation (VDOT) subsequently forwarded the study, with a favorable recommendation for a partial interchange, to the Federal Highway Administration (FHWA). The partial interchange would be designed for northbound 1-581 traffic to enter the Valley View Mall area and for traffic leaving the mall area to re-enter 1-581 in the southbound direction. These are the two traffic movements most needed to relieve the 1-581/Hershberger Road interchange. Current situation: Bo Federal Hiqhway Administration advised VDOT in September, 1995 that it could not approve the specific request since it did not meet federal requirements for full interchanges on the interstate. A subsequent meeting with VDOT and FHWA led to FHWA's willingness to consider the partial interchange if it were a phase in an overall long-term improvement of 1-581. The partial interchange could serve as the first phase of long-term project which would begin on 1-581 just north of Hershberger Road and would continue along 1-581 to a location just south of the proposed interchange. Wilbur Smith Associates is presently preparing a functional plan of this long-term 1-581 project which includes project staging, costs, supporting traffic analyses, and an economic analysis that would demonstrate the economic importance of the commercial activity in the 1-581/Hershberger Road area to the community and the region. The City's Planning Commission was briefed on the proposed interchange at its regular meeting on March 6, 1996, and endorsed the proposed improvements to 1-581, including the partial interchange. Mayor Bowers and Members of City Council Page 3 March 18, 1996 III . Endorsement by City Council for the overall long-term improvement of 1-581, including this partial interchange, can be presented to VDOT at a pre-allocation hearing on Tuesday morning, April 2, 1996, with the desired goal of having the Commonwealth Transportation Board agree to include the project, with some projected allocation of funds, in VDOT's next Six-Year Improvement Program. Toward that goal, City Council approved $5 million for the 1996 Bond Issue for construction of the partial interchange. This indication of prior project support occurred on October 23, 1995 (Ordinance No. 32703-102395 authorized issuance of these General Obligation Public Improvement Bonds). It is anticipated that adjoining property interests would bear the cost of the roadway connection that would link this interchange to Valley View Boulevard. Tenth Street connection to this interchange is no longer being proposed and therefore requires an amendment to delete it from the Roanoke City Thoroughfare Plan. Since this is an element of the City's Comprehensive Plan, it will require a public hearing to make such an amendment. This is being scheduled for Council's meeting on April 15, 1996. The hiqhway planninq process for this project also requires an amendment to the Roanoke Valley Area Long Range Transportation Plan. A public meeting is planned for Tuesday afternoon, April 2, 1996, to provide interested parties an opportunity to evaluate the proposed project and this project amendment. The Planning Commission and City Council will be asked to officially adopt this amendment at their respective meetings on April 3 and April 15, 1996. Issues A. Traffic B. Economic development C. Public input Mayor Bowers and Members of City Council Page 4 March 18, 1996 D. Timinq E. Fundinq IV. Alternatives ao Endorse improvements to 1-581 consisting of an initial phase for a partial interchange approximately one mile south of Hershberger Road and ultimate improvements along 1-581 from a location just north of Hershberger Road to a location just south of the proposed interchange. 1. Traffic flow and safety are enhanced by adding interchange access at this location. Access to Roanoke Regional Airport is further improved. Economic development for existing commercial uses and for future development is greatly enhanced. Public input on this project concept will be sought at a public meeting sponsored through the Fifth Planning District Commission. Timinq is critical. Resolution of endorsement is needed to allow presentation of the request for this project at VDOT's April 2 pre-allocation meeting. Fundinq for the interchange in the amount of $5 million has been provided through the 1996 Bond Issue. Funding commitment for the remainder of 1-581 improvements must also be agreed upon by the Commonwealth Transportation Board. Do not endorse improvements to 1-581 in the vicinity of Hershberger Road, including an initial phase for a partial interchange approximately one mile south of Hershberger Road. Traffic flow remains congested at certain locations in the 1-581/Hershberger Road area. Mayor Bowers and Members of City Council Page 5 March 18, 1996 o Economic development in this area is hindered. Ingress and egress to mall area remains less than desirable. 3. Public input will continue to be received for improved access. 4. Timinq is not an issue. Vo 5. Fundinq is not expended for this project. Recommendation is as follows: City Council concur in alternative "A" and endorse improvements to 1-581 consisting of an initial phase for a partial interchange, approximately one mile south of Hershberger Road, and ultimate improvements along 1-581 from a location just north of Hershberger Road to a location just south of the proposed interchange. JRM/RKB/gpe copy: Respectfully submitted, ert Herbert anager City Attorney Director of Finance Director of Public Works City Engineer Chief, Economic Development Chief, Planning & Co~ununity Development Traffic Engineer March 18, 1996 Council Report No. 96-115 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Proposed 1-581/Valley View Boulevard Interchange Please reserve space on your agenda for a report regarding the above subject. WRH:WFC:pr cc: City Attorney Director of Finance Respectfully, W. Robert Herbert City Manager Director of Public Works Its a DONE DEAL council members may say~.ey take into consideration comments before decisi n~e made at City Council meetings~tl~e I 581 Wal Mart interchange is a done deal. Itth~'be because it is listed as The Future ~oks Great in current campaign literature. ncern ~ the cost to Roanoke City taxpayers. This interchange does not meet Federal Highway Administration standards nor VDOT standards. They refused to pay for the road. 100% of the cost must be paid by Roanoke City. ~-The pedestrian bridge which was a 95% state and~,~s4lOcally funded project was supposed to cost 5 + million. The final cost was'~ + millior/~crties are not required to,have a referendum, but the city of Salem let the voters have a non binding say on w0ther they wanted to pay-for a Baseball stadium that was bid out a 5 million andended up cost 10. If I'm correct the city allocated 5 million dollars for this interchange in the.la.~4x~d/~]4~! ~(0/~ referendem. Do you really think that two ramps and a bridge over 581 can be bu~l,¢j!?~ederal Highway safety standards for $ 5 million dollars. ( Roy Webber expressway)J'~[~37might use this corridor to connect with Martinsville. I have doubts about the cost estimate. If it cost more where will the money come from. Increased cost should include improvements to airport road connecting with Peters Creek Road, increased traffic accessing Hershberger Road or when the Town Square -Sams, Krogers, Lowes, area. Wal-Mart stated they would be willing to construct the portion of Valley View Boulevard extended that would traverse their property - at whatever time viable public rad connections are available both north and soutl~and t.~.ey-would alle, w right-uf-~,~y~w~d~e ring road andmpgxade the existing Valley view Mall~ringmad~y_addin~r-4xorrqan~ throtig3F- ro _ by gza,-s.- (~o stated In 1994 Wal-Mart, "they had nothing to gain by construction of an interchange ramp. They did ask that 1% of the 4 1/2% sales tax on retail sales generated by the Superstore, projected to be 600,000 annualj)~be set aside for the future construction of an interchange. We hav other business and commercial areas that have been waltin plan :l:~ql'oad improvements can, be .matched with state dollars '~ '' ' --- - J -'~th St and 13th St. S.E. ,~[~20 S needs?a~t~t~age road for commercial businesses, Riverland Road commercial area, area and King Street that used to have "no trucks allowed" and now is being developed commercially.) So...even txt~ugh it's a done deal, I ask you, before approving the 581 interchange addition to verify tl'~L~.5 million dollar cost to the. tax payers a~cess the aattmonal infrastructure that will be needed to support the traffic flow associated with this project and approve the road design before committing tax payers dollars. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SA-NDRA H. EAKIN Deputy City Clerk March 20, 1996 File #58-79-122-169 Mr. Danny Taylor American Shows 3204 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Mr. Taylor: I am enclosing copy of Resolution No. 32857-031896 authorizing the City Manager to execute an agreement with American Shows for use and rental of Victory Stadium for auto racing, upon certain terms and conditions as more fully set forth in a report of the City Manager under date of March 18, 1996. Resolution No. 32857-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32857-031896. VIRGINIA, A RESOLUTION authorizing the City Manager to execute an Agreement with American Shows for the use and rental of Victory Stadium, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an Agreement with American Shows, for the use and rental of Victory Stadium for auto racing, upon the terms and conditions set forth in the City Manager's report dated March 18, 1996. 2. The form of the agreement shall be approved by the City Attorney. ATTEST: City Clerk. March 18, 1996 Council Report ~96-116 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Request of American Shows, to use Victory Stadium for auto racing, pursuant to the approval of a contract negotiated by the City and American Shows. I. BACKGROUND: American Shows, a Roanoke based promoter, is sponsoring a series of auto races. Victory Stadium has been requested for use as the site for thirteen (13) races. Cars to be raced are not full sized. They are scaled down models which are substantially smaller and quieter than full sized race cars. Tentative dates of these races are as follows: April 20, 1996, May 18, 1996, June 8, 1996, June 22, 1996, July 6, 1996, July 19, 1996, July 20, 1996, July 27, 1996, August 3, 1996, August 17, 1996, August 31, 1996, September 20, 1996, and September 21, 1996. July 19, 1996 and September 20, 1996 are Fridays. All other dates are Saturdays. Gates would open between 5:00 PM and 6:00 PM, with actual racing beginning between 7:00 PM and 8:00 PM. Ee American Shows has requested that the City Council established fee of 8--% of gross receipts, and the flat fee of $350.00 for night usage be waived for all thirteen events. In their place, for each event, they propose a minimum $1.500.00 fee regardless of attendance, with an additional 6% of gross receipts for all paid admissions above 3000. (Those under 10 would normally not be charged admission.) Also, a commission of 10% on gross sales would be paid on the sale of all non-food items by American Shows or their representatives at the events. Fo Admission taxes, per City Code , would still apply, as would the City Prepared Food and Beverage Tax. Honorable Mayor and Council Members Victory Stadium Auto Racing Request March 18, 1996 Council Report #96-116, Page 2 The intent of this request is to assist in the successful establishment of a form of recreational entertainment not currently available in the area. The reduced fees are for the 1996 season only and are not precedent setting for future seasons. II. CURRENT SITUATION: Victory Stadium is available for all of the dates requested by American Shows. city Council authorization is required to execute a contract between the City and American Shows which will establish rental rates that are below those established by Resolution No. 28075. Commercial General Liability Insurance must be provided by the lessee as well as other types and levels of insurance as deemed appropriate by Risk Management. American Shows will be required to indemnify the City as to personal injury or property damage arising out of their use of Victory Stadium for auto racing. A certificate of insurance, acceptable to the Risk Management officer, shall be deposited with the Risk Management Officer at least thirty (30) days prior to the first race. American Shows must comply with all safety requirements of the insurer. Rental Fees are mandated by Resolution No. 28075 and are detailed in the Fee Compendium. Food & Beveraqe Concession Fees are 20% of the Concessionaire's (Swanson Corp.) gross receipts. III. ISSUES: A. Availability B. Compliance C. Insurance D. Rental Fees E. Concession Fees Honorable Mayor and Council Members Victory Stadium Auto Racing Request March 18, 1996 Council Report ~96-116, Page 3 IV. ALTERNATIVES: Approve request of American Shows that City Council modify Victory Stadium rental fees and authorize the City Manager to sign a contract drafted by the City Attorney. Availability of Victory Stadium for the days and times has been confirmed. Compliance with City Code would be met by City Council granting the modification of fees and authorizing the city Manager to execute an agreement. Insurance required for the events will be submitted and approved prior to the start of the racing events. Rental Fees for Victory Stadium may be reduced, however direct costs, at the least, would still be recovered. Concession Fees would substantially increase due to the 20% commission of the Concessionaire's gross food & beverage receipts from the events coupled with the 10% commission from various non-food items merchandised by American Shows. Reject request of American Shows that City Council modify Victory Stadium rental fees and not authorize the City Manager to sign a contract for rates below those published in the Fee Compendium. Availability of Victory Stadium would exist, with American Shows either choosing a different location for their races, or not having them at all. Compliance with the City Code will be maintained. Insurance required for the events will be unnecessary if events are not held at Victory Stadium. Honorable Mayor and Members of Council Victory Stadium Auto Racing Request March 18, 1996 Council Report #96-116, Page 4 4e Rental Fees for Victory Stadium may be substantially reduced if American Shows elects to stage the races elsewhere or not at all. 5. Concession Fees would not increase if American Shows elects to hold the races elsewhere or not at all. RECOI~I~ENDATION~ city Council concur with Alternative APProve the request of American Shows that city Council modify the Victory Stadium fees for the 1996 racing season from 8% of gross receipts and a flat $350.00 nighttime usage fee to a per event fee of $1,500.00 minimum flat fee, with an additional fee of 6% of gross receipts of all adult admissions exceeding 3,000 per event. Authorize City Manager to execute a contract with American Shows for rental of Victory Stadium at the modified fees. The contract will be subject to approval as to form by the City Attorney. Respectfully submitted, WRH/jjn Attachment cc: Danny Taylor, American Shows City Attorney Director of Finance Director of Public Works Manager, Management and Budget Manager, Parks & Recreation Chief, Billings and Collections Superintendent of Parks & Grounds Business Coordinator, Parks & Recreation MARY E PARKER, CMC/AAE CiW CIerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.V~, Room 45(~ Roanoke, Virginia 7,4011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #58-122-169-350 Connie Burnett Executive Director Roanoke Valley Trouble Center TRUST P. O. Box 20207 Roanoke, Virginia 24018 Dear Ms. Burnett: I am enclosing copy of Resolution No. 32858--031896 waiving the standard rental fee for use of Victory Stadium, and authorizing the City Manager to execute an agreement with TRUST for use of Victory Stadium for a fundraiser to be held on April 19, 1996, from 12:00 noon - 9:00 p.m., upon certain terms and conditions as set forth in a report of the City Manager under date of March 18, 1996. Resolution No. 32858-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, ~)~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Janice Dinkins, Roanoke Valley Trouble Center, TRUST, P. O. Box 20207, Roanoke, Virginia 24018 IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32858-031896. VIRGINIA, A RESOLUTION waiving the standard rental fee for the use of Victory Stadium, and authorizing the City Manager to execute an Agreement with TRUST for the use of Victory Stadium for a fundraiser, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the standard rental fee of eight percent (8%) of gross receipts and a flat fee of five hundred fifty dollars ($550.00) is hereby waived for said fundraiser. 2. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an Agreement with TRUST, for the use of Victory Stadium, upon form approved by the City Attorney, for a fundraiser to be held on April 19, 1996, from 12:00 p.m to 9:00 p.m., upon the terms and conditions set forth in the City Manager's report dated March 18, 1996, including the condition that TRUST will reimburse the City for all direct expenses incurred by the City in connection with such event. ATTEST: City Clerk. March 18, 1996 Council Report ~96-117 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Request of TRUST, to use victory Stadium for staging a fundraiser, pursuant to the approval of a contract negotiated by the City and TRUST. I. BACKGROUND= TRUST is a United Way agency offering crisis prevention and intervention, information and referral, emergency shelter, and related services. victory Stadium has been requested for use as the site for their "TRUST 500" fundraiser event. Activities scheduled to occur include: car show, live entertainment, vending of automotive memorabilia and autograph sessions with NASCAR drivers. Date of this event is Friday, April 19, 1996 from Noon to 9:00 PM. Admission is $3.00 in advance, $5.00 at the gate. Children under 12 are admitted free. TRUST has requested that the normal rental fee of 8--% of gross receipts, and the flat fee of $550.00 for day and night usage be waived for the event. In their place, TRUST will reimburse the City for all direct costs (labor, materials, services, and utilities)associated with preparation, staging, and cleanup for the event. Admission taxes, per city Code , would still apply, as would vendor obligation to pay applicable sales taxes and City vendor licensing fees. Food and BeveraGe Concession rights are not being granted to TRUST as these rights are under contract to the Swanson Corporation. Should TRUST wish to sell food or beverages, they must negotiate directly with Swanson. Honorable Mayor and Council Members Victory Stadium Usage by TRUST March 18, 1996 Council Report #96-117, Page 2 Roanoke City Parks and Recreation would receive name recognition on any promotional literature or advertisements related to the event. The intent of this request is to assist in a successful fundraising event for a worthwhile cause while not incurring unbudgeted expense for the City. The reduced fees are for this event only and are not precedent setting for other events. II. CURRENT SITUATION: victory Stadium is available for the date requested by TRUST. City Council authorization is required to execute a contract between the City and TRUST which will establish rental rates that are below those established by Resolution No. 28075. Rental Fees are mandated by Resolution No. 28075 and are detailed in the Fee Compendium. Commercial General Liability Insurance must be provided by the lessee as well as other types and levels of insurance as deemed appropriate by Risk Management. TRUST will be required to indemnify the City as to personal injury or property damage arising out of their use of Victory Stadium. A certificate of insurance, acceptable to the Risk Management Officer, shall be deposited with the Risk Management Officer at least fifteen (15) days prior to the event. Ee Food & Beveraqe Concession Fees are 20% of the Concessionaire,s (Swanson Corp.) gross receipts. III. ISSUES: A. Availability B. Compliance C. Insurance D. Rental Fees E. Concession Fees Honorable Mayor and Council Members Victory Stadium Usage by TRUST March 18, 1996 Council Report #96-117, Page 3 IV. ALTERNATIVES= ae ADDrove request of TRUST that City Council waive Victory Stadium rental fees and authorize the City Manager to sign a contract prepared by the City Attorney. me Availability of Victory Stadium for the day and time has been confirmed. Compliance with City Code would be met by City Council granting the modification of fees and authorizing the City Manager to execute an agreement. Insurance required for the event will be submitted and approved prior to the start of the event. Rental Fees for Victory Stadium may be reduced, however direct costs would still be recovered. Concession Fees would increase due to the 20% commission of the Concessionaire,s gross food & beverage receipts. Reject request of TRUST that City Council modify Victory Stadium rental fees and not authorize the City Manager to sign a contract for rates below those published in the Fee Compendium. Availability of Victory Stadium may exist, depending if TRUST either pays the rates stated in the Fee Compendium, chooses a different location for their event, or decides not to have it at all. Compliance with the City Code will be maintained. Insurance required for the event will be submitted and approved prior to the start of the event if it is held at Victory Stadium. Insurance would be unnecessary if the event is cancelled or not held at Victory Stadium. Honorable Mayor and Members of Council Victory Stadium Usage by TRUST March 18, 1996 Council Report #96-117, Page 4 Ve 4e Rental Fees for Victory Stadium would be reduced if TRUST elects to hold their event elsewhere or not at all. Rental fees would not be reduced if TRUST decides to rent Victory Stadium at Fee Compendium rates. Concession Fees would not increase if TRUST elects to hold its event elsewhere or not at all. Concession fees would increase if TRUST decides to rent victory Stadium at Fee Compendium rates. RECOMMENDATION: city Council concur with Alternative Approve the request of TRUST that City Council waive the Victory Stadium rental fees for the 1996 "TRUST 500". Instead, TRUST will reimburse the City for all direct expenses incurred by the city in support of the event. Authorize city Manager to execute an agreement with TRUST for usage of Victory Stadium. The contract will be subject to approval as to form by the city Attorney. C~i:_spec~ully submitted, OMbaenratgeHrerbert -- WRH/jjn Attachment cc: Janice Dinkins, TRUST City Attorney Director of Finance Director of Public Works Manager, Management and Budget Manager, Parks & Recreation Chief, Billings and Collections Superintendent of Parks & Grounds Business Coordinator, Parks & Recreation March 18, 1996 Council Report No. 96-117 The Honorable David A. Bowers, and Members of City Council Roanoke, Virginia Mayor Dear Mayor Bowers and Members of City Council: Subject: Request of TRUST, to use Victory Stadium for Staging a Fundraiser, Pursuant to the Approval the Contract Negotiated by the City and TRUST. of Please reserve space on your agenda for a report regarding the above subject. Respectfully, W. Robert Herbert City Manager WRH:WFC:pr cc: City Attorney Director of Finance Director of Public Works IN THE COUNCIL OF THE CITY OF RO~OKE, VIRGINIA The 18th day of March, 1996. No. 32859-031896. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1995-96 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortium - FY95-96 Title II - C.(1710) ...... : ........ Family Services (13-17) ........................... Reven~e Fifth District Employment & Training Consortium - FY95-96 Title II - C (18) ................... Family Services (20) .............................. $1,444,206 90,062 6,473 18,480 $1,444,206 90,062 6,473 18,480 1) Administrative Wages (034-054-9663-8350) $ 5,615 2) Administrative Fringes (034-054-9663-8351) 1,000 3) Training Wages (034-054-9663-8050) 9,500 4) Training Fringes (034-054-9663-8051) 2,000 5) Training Communications (034-054-9663-8053) 250 6) Training Supplies(034-054-9663-8055) 755 7) Training Insurance (034-054-9663-8056) $ 400 8) Services Wages (034-054-9663-8030) 12,000 9) Services Fringes (034-054-9663-8031} 2,500 10) Services Supplies(034-054-9663-8035) 2,345 11) Administrative Insurance 12) Administrative Miscellaneous 13) Wages 14) Fringes 15) Communications 16) Supplies 17) Miscellaneous 18) Title II - C Revenue 19) Other Jurisdictional Contributions 20) Family Services Revenue (034-054-9680-8356) 4,073 (034-054-9680-8360) 2,400 (034-054-9695-8350) 14,235 (034-054-9695-8351) 2,920 (034-054-9695-8353) 100 (034-054-9695-8355) 325 (034-054-9695-8360) 900 (034-034-1234-9663} 36,365 (034-034-1234-9680) 6,473 (034-034-1234-9695) 18,480 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. March 18, 1996 # 96-539 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Funding for the Fifth District Employment and Training Consortium BACKGROUND ao The Fifth District Employment and Traininq Consortium (FDETC) administers the federally funded Job Training Partnership Act (JTPA) for the Fifth Planning District. Bo The FDETC serves eliqible residents in the counties of Alleghany, Botetourt, Craig and Roanoke as well as the cities of Clifton Forge, Covington, Roanoke and Salem. C. This aqency serves two primary client populations: dislocated workers who have been laid off from employment through no fault of their own (under Title III), and the economically disadvantaqed as determined income guidelines set by the U.S. Dept. of Labor (under Title II-A, II-C and the Summer Youth Employment Program). by Do The City of Roanoke is the qrant recipient for FDETC fundinq. City Council must appropriate the funding for all grants and other monies the FDETC receives. II. CURRENT SITUATION Governor's Employment and Training Department (GETD) has sent to the Consortium Notices of Award and adjustments for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education in the following amounts: Title II-B Carry-In Funds - $36,365.00. Notice of Award 95-03-09, will be added to the funding for Title II-C to serve Youth, ages 16-21. (The GETD has advised the consortium that since the II-B Summer Youth Program has been discontinued, Title II-B Carry-In should be used to serve II-C eligible participants) Jurisdictions in the Fifth Planning District, which include the cities of Roanoke, Salem, Clifton Forge, and Covington, as well as the Counties of Roanoke, Alleghany, Botetourt, and Craig, were requested by the FDETC to contribute a total of $23,018.23, to offset the agency's administrative costs. To date, allocations totalling $6,473.03 have been confirmed from four of the participating jurisdictions, (Botetourt-$1,556.00; Roanoke County-S3,000.00; Clifton Forge-S250.00 and Salem- $1,667.03). 3. The FDETC has entered into a Memorandum of Understanding with Family Service of Roanoke Valley to provide two training activities (Employment Readiness and Placement and Educational Opportunities) to their clients from the Alternative Punishment Program. Family Service of Roanoke Valley will pay the FDETC $18,480.00 for the service. III. ISSUES A. Program Operations B. Funding C. Timing IV. ALTERNATIVES ao Appropriate the FDETC's additional funding totalling $61,318.03. and increase the revenue estimate by $61,318.03 in accounts to be established by the Director of Finance. 1. Program Operations - Existing activities will continue and planned programs will be implemented. 2 o Fundinq- Funds are available from the Grantor agency and other sources as indicated at no additional cost to the City. 3 o Timing - Immediate action will allow programs to be implemented and completed within planned time frames, July 1, 1995 through June 30, 1996. B. Do not appropriate the FDETC's funding totalling $61,318.03 Program Operations Planned programs to serve participants would be delayed or never initiated. Funding - Funds currently available to operate these programs may be rescinded and redistributed to other localities. Timing - Delay will cause late or failed start- up of programs and possible under expenditure of available funds. RECOMMENDATION Approve Alternative A: Appropriate the FDETC's funding totallinq $61,318.03 and increase the revenue estimate by $61,318.03, in accounts to be established in the Consortium fund by the Director of Finance. Respectively submitted, W. Robert Herbert City Manager WRH/VLP:wc cc: Director of Finance MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254! Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File ft.40-132-175 Wilburn C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: Your report responding to Council's inquiry relating to non-partisan elections, was before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. On motion, duly seconded and adopted, Council authorized a public hearing to be held on Monday, Apd122, 1996, at 7:00 p.m., on the question of holding a referendum to determine if the qualified voters of the City of Roanoke are in favor of some form of modified ward system for electing City Council Members. Council also authorized a public hearing to be held on Monday, May 13, 1996, at 7:00 p.m., with regard to the matter of partisan or non-partisan election of City Council Members. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: W. Robert Herbert, City Manager WILSURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-981.2431 T~LECOP~ER: 540-224-3071 March 18, 1996 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: CITY COUNCIL ELECTION PROCEDURES Dear Mayor Bowers and Council Members: At the Council meeting of January 16, 1996, Council Member McCadden offered the opinion that City Council elections should be without regard to political affiliation. He requested that the City Attorney research this matter and present alternatives to eliminate party affiliation in the local electoral process. By unanimous vote, the matter was then referred to me for review and report. I am pleased to present this report in response to Council's request. The report describes the current municipal electoral process with particular emphasis on the role of the political parties, describes alternative procedures used by other municipalities and discusses First Amendment principles that must always be adhered to. Council's decision as to the wisdom of the various alternatives is, of course, an inherently political matter, and the City Attorney can offer no recommendation as to the alternatives. CURRENT ELECTION PROCEDURES FOR MAYOR AND COUNCIL MEMBERS Current election procedures for the Mayor and Council members are controlled by the Roanoke Charter of 1952 and general law of the Commonwealth. The City Charter has surprisingly little to say about this process. Section 4 of the City Charter states that the Council shall consist of seven members, including the Mayor, all of whom shall be elected at large and serve for four year terms. The same section provides for staggered terms. Specifically, 94 provides that the Mayor and three members of Council shall be elected on the first Tuesday in May, 1972, and each four years The Honorable Mayor and Members of City Council March 18, 1996 2 thereafter. On the first Tuesday in May, 1974, and each four years thereafter, three Council members shall be elected. As is the case with most Virginia city charters, the Roanoke City Charter does not address the nominating process or electoral procedures. The process by which one becomes a candidate for City Council and related deadlines and the printing of ballots and content thereof is controlled by State law. Independent candidates (those who are not candidates for party nomination) who desire to seek a seat on City Council are required to file a declaration of candidacy with the General Registrar. Section 24.2-505.C., Code of Virginia (1950), as amended. An independent candidate for City Council must also file, along with his or her declaration of candidacy, a petition signed by one hundred twenty-five qualified voters. Section 24.2-506. For general and special elections held in May, declarations of candidacy and petitions of independents shall be filed by 7:00 p.m. on the first Tuesday in March. Section 24.2-507. Names of independent candidates who have filed are transmitted by the Secretary of the local Electoral Board to the State Board immediately after the filing deadline. Section 24.2- 505.C. As to party nominations, the duly constituted authorities of the political party for the city, county or town in which any office is to be filled have the right to determine the method by which a party nomination for that office shall be made. Section 24.2-509. Nominations by political parties for general and special elections to City Council held in May shall be completed by 7:00 p.m. on the first Tuesday in March. Section 24.2-510. Each party chairman has the responsibility of certifying the names of candidates for City Council who have been nominated by the party by a method other than a primary to the State Board and to the Secretary of the local Board not later than five days after the last day for nominations to be made. Section 24.2-511.B. Primaries may also be held by the parties to nominate candidates for City Council upon a party chairman's filing timely written notice with the State Electoral Board as to the request for a primary and identifying each office for which a primary has been adopted. Section 24.2-516. Primaries for the nomination of candidates for offices to be voted on in May shall be held on the first Tuesday in March next preceding such election. Section 24.2- 515. Notice as to the request for a primary must be filed by the chairman of the political party requesting a primary not more than one hundred ten (110) days and not less than ninety (90) days before the date set for the primary. Section 24.2-516. Upon appropriate notice, the State Board of Elections orders the holding of a primary. Section 24.2-517. The Honorable Mayor and Members of City Council March 18, 1996 3 Once candidates have been chosen, either by the party nominating process or by the petition process for independents, the form of the ballot becomes the responsibility of the State Board of Elections. Immediately after the expiration of the time for a candidate to qualify to have his or her name printed on the official ballot, each local electoral board is required to forward to the State Board a list of names of candidates who have filed for each office. Section 24.2-612. For general and special elections, the State Board of Elections determines by lot the order on the ballot of the political parties. For each party, the names of its candidates appear together in the order determined by the party. The names of independent candidates appear alphabetically as a class after the candidates of the political parties. No names of political parties appear on the ballot except in the case of Presidential elections. Section 24.2-613. I am attaching a sample ballot utilized in the general election for Mayor and City Council members on May 5, 1992. See Attachment A. As you can see, there are no names of political parties on the ballot. The candidates of each political party for each office are, however, lumped together in the order determined by their parties. ALTERNATIVE PROCEDURES I have been asked to suggest alternatives to the current process for electing members of Roanoke City Council. While it would be inappropriate for me to comment on the merits of alternative procedures, I am pleased to describe several alternative procedures. The City of Tempe, Arizona, has explicitly established non- partisan elections for its Mayor and City Council members by City Code. The Tempe City Code provides as follows: "Ail elections for Mayor and City Councilmen shall be non-partisan and nothing on the ballot in any primary or general election shall be indicative of the source of the candidacy or of the support of the candidate." 1 Matthews Municipal Ordinances,~31.01 (1990). Since Virginia follows the Dillon Rule which holds that a municipal corporation possesses and can exercise only (1) those powers granted in express words; (2) those powers necessarily or fairly implied in or incident to the powers expressly granted; and (3) those powers essential to the declared objects and purposes of the corporation, not simply convenient, but indispensable (Stallinqs v. The Honorable Mayor and Members of City Council March 18, 1996 4 Wall, 235 Va. 313, 367 S.E.2d 496 (1988)), a local governing body in Virginia is without authority to establish its own election procedures by ordinance. Election procedures and the nominating process as to local government offices are controlled by the General Assembly in Virginia. As previously noted, the general law of the Commonwealth as set out in the Code of Virginia ordinarily applies. Several Virginia cities, however, have unique local procedures set out in their City Charters. One such example is the City of Portsmouth. Section 3.02 of Portsmouth Charter of 1970 provides that candidates for the council shall be nominated by petition. Only candidates who have been nominated by petition may, under the Portsmouth Charter, have their names printed on the ballot. A nominating petition shall be signed by at least seventy-five qualified voters of the city, and any person whose name has been submitted for candidacy by a petition is required to file his or her acceptance of the candidacy with the Clerk of the Circuit Court. A copy of 53.02 of the Portsmouth City Charter is attached as Attachment B. The effect of the Portsmouth City Charter is to take political parties out of the nominating process. All candidates for Portsmouth City Council obtain a place on the ballot by virtue of a procedure similar to that followed by independent candidates in the City of Roanoke. Thereafter, the names of the candidates are listed in alphabetical order on the ballot. The Charter of the City of Richmond (53.02) specifically bars nomination by primary and provides that all candidates shall be nominated by petition only. See Attachment C. In the case of candidates for Richmond City Council, the required petition must include the signatures of 125 qualified voters. Nomination by petition, as in the case of the cities of Portsmouth and Richmond, is fairly common on a national basis. See C. Rhyne, The Law of Local Government Operations, 57.6 (1980). Another example of non-partisan elections established by the Virginia General Assembly is contained in the new procedures for election of school boards. Section 22.1-57.3.E., Code of Virginia (1950), as amended, provides that candidates for local school boards shall be nominated by petition only. In order to achieve a place on the ballot in a city school board election, a candidate must present a petition with one hundred twenty-five signatures of qualified voters. Section 24.2-506. Thus, the political parties are excluded by State law from participating in the nominating process for school board elections. The City of Salem has, on several occasions, been cited to me as an example of a Virginia city that adheres to non-partisan The Honorable Mayor and Members of City Council March 18, 1996 5 elections for its Mayor and City Council. In fact, as a matter of law, Salem's nominating and election procedures are strikingly similar to the City of Roanoke's procedures. Section 3.2 of the Salem Charter of 1968 specifically states that nominations and elections shall be held in accordance with the general laws of the Commonwealth. I am attaching as Attachment D §§3.1 through 3.3 of the Salem Charter. Based upon my analysis of the Salem Charter, it is apparent that non-partisan elections exist in Salem by virtue of custom and tradition, not law. The political parties in the City of Roanoke could decline to nominate candidates (and, indeed, in some years they have so declined), just as the political parties in Salem have customarily declined to nominate candidates for Salem City Council. In describing alternative election procedures, there is no intent to denigrate the City's current procedures. A recent study of the Virginia Municipal League establishes that the current nominating process for Roanoke City Council is very similar to that followed in the vast majority of Virginia cities. According to the VML study, in thirty-seven of the forty-one cities of Virginia, there are no partisan labels on the election ballot as in the case of the City of Roanoke. The same study shows that in thirty-seven of Virginia's forty-one cities, neither the City Charter nor City Code addresses the nominating process as in the case of the City of Roanoke. See Election and Composition of Virginia Local Governing Bodies (Virginia Municipal League, July, 1995). Where the City Charter does not address the nominating process, general law, as discussed above, would apply. While several Virginia cities, such as Portsmouth and Richmond, have charters that provide for nomination by petition only, most Virginia cities have a nominating process established by general law that is, as a matter of law, virtually identical to this City's process. As a practical matter, however, the extent of actual party involvement in municipal elections varies greatly from one Virginia locality to another with there being significant party activity in some mayoral and council elections and little or none in others. See M. Wilkinson and M. Fields, Handbook for Virginia Mayors and Councilmembers, at 13 (1979). FIRST AMENDMENT ISSUES Initially, it should be recognized that the First Amendment to the United States Constitution guarantees the rights of association and free speech. All persons have the right to join political parties and participate in their activities. Parties and their members have the inherent right to endorse candidates for offices The Honorable Mayor and Members of City Council March 18, 1996 6 and to advocate the election of those persons favored by their endorsement. The First Amendment, however, is not offended by laws forbidding the designation of political parties or the affiliation of candidates upon the ballot. Such laws have been sustained against the contention that they prohibit political parties or interfere with their operation. See 3 McQuillin on Municipal Corporations, §12.02 (1990); Douglas v. Sturgill, 261 $.W.2d 290 (Ky. 1953); Strade v. Sullivan, 236 P.2d 48 (Ariz. 1951); and State v. Portland, 133 P. 62 (Ore. 1913). In State v. Portland, supra, the Supreme Court of Oregon, in reviewing a challenge to a municipal charter prohibiting designation of the political party or affiliation of candidates upon the ballot, recognized that people have an inalienable right to assemble themselves into political parties and that parties have a right to be protected from interference with constitutionally protected activities, but opined that the charter provision did not prohibit political parties or authorize interference with their activities. Notwithstanding the charter provision, the Court explained that any party may endorse, support and work for the election of any candidate. The Court further explained that a voter desiring to vote for a person of his own political faith will take interest enough to ascertain the political affiliation of candidates without having to refer to the ballot in the voting booth. As previously noted, in Virginia, only in presidential elections is there a designation of political parties on the ballot. For all other elections, however, the candidates of each party are grouped together on the ballot according to political party, the order being determined by lot. For an example, see Attachment A. As to those Virginia cities that provide council candidates may obtain a place on the ballot by petition only, it is this provision that eliminates the party nominating process and precludes the grouping of candidates together on the ballot according to political party so that even sophisticated voters cannot determine party affiliation from the content of the ballot. Although there are no Virginia cases challenging petition only charter requirements, these provisions are of ancient origin, and I am confident, based upon my review of the authorities, that petition only requirements are not violative of the First Amendment or other Constitutional principles. Please note that a petition only charter requirement does not remove political parties from the election process. Parties may always endorse candidates, campaign for candidates, provide funds The Honorable Mayor and Members of City Council March 18, 1996 to them and provide all those other benefits that the political parties have always provided to their preferred candidates. Individual candidates may, of course, identify themselves as members of particular political parties. CONCLUSION As to the process by which one becomes a candidate for Mayor or City Council and obtains a place on the ballot, the City of Roanoke's Charter provisions are strikingly similar to those of the majority of Virginia cities. In fact, most Virginia city charters have little to say on this issue, and general law controls. As a matter of law, political parties have a role in this process by virtue of their power to make nominations. Where party nominations are made, the party's candidates are grouped together on the ballot, but without designation of party affiliation. Although the majority of Virginia cities operate under the same law, the extent of partisanship at the local level is largely a matter of local custom and tradition. The charters of several Virginia cities, including Portsmouth and Richmond, provide that one can become a candidate for mayor or city council only by the petition process. The effect of this provision is to remove the political parties from the nominating process. Without party nominations, there can be no grouping together on the ballot of candidates according to party. Although these charter provisions have apparently not been challenged, they are of long-standing origin, and the cases from other states suggest that such provisions are constitutional. While political parties may be removed from the formal nominating process, the First Amendment protects the right of the parties and their members to endorse candidates for all offices and to seek the election of these persons, as well as the right of candidates to identify themselves as members of a particular political party. The Honorable Mayor and Members of City Council March 18, 1996 I trust that this report is fully responsive to the request of City Council. Should members of City Council have questions as to legal issues, I shall be pleased to address them. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, Jr. City Attorney WCD:f Attachments cc: W. Robert Herbert, City Manager Mary F. Parker, City Clerk Shelva S. Painter, General Registrar COMMONWEALTH OF VIRGINIA SAMPLE BALLOT CITY OF ROANOKE GENERAL ELECTION Tuesday, May 5, 1992 Mayor (Vote for not more than one) -"'] David A. Bowers ~ Willis M. "Wick" Anderson Member City Council (Vote for not more than three) Renee L Anderson Beverly T. Fitzpatrick, Jr. James O. Trout Elizabeth T. Bowles Beverly B. Lambert Delvis O. "Mac" McCadden Authorized by Electoral Board of the City of Roanoke 210 Campbell Ave., Room 104 Courthouse Roanoke, Virginia 24011 ATTACI?MI~%'T A § 3.0~ PORTSMOUTH CODE § 3.08 ARTICLE III. CITY COUNCIL Sec. 3.01. Compoettfon. The council shall consist of seven members to be elected by and from the city at larEe. See. 3.02. Nomination of candidate& (a) Candidates for the council under the provisions of this charter shall be nominated by petition. Any qualified voter of the city may be noml-sted as provided herein. Subject to the provisions herein, there shall be printed on the ballots to be used in any municipal election for the election of councilmen the names of all candidates, who have been nominated by peti- tion and no others. A nominating petition shall conform sub- stantiaily to the following requirements: (1) Such petition shall state the name and place of res- idence of each person whose name is presented for a place upon the ballot, and shall request such person or persons to become a candidate or candidates for the office of councilmen for the City of Portsmouth. (2) Such petition shall be sis~ed by at least seventy-five qualified electors of the city. (3) Each elector si&minE a petition may subscribe to one nomination for each of the places to be filled at the ensuing election, and no more. (4) Such petition shall not be si&reed by any elector more than ninety days prior to the day of such elect:on, and such petition shall be filed with the clerk of the hust- ings cour~ of said city not less than sixty days previ- ous to the day of such election. (b) Any pemon whose name has been submitted for candi- dacy by any such petition, shall file his ~cceptance of such candidacy with the clerk of hustings court of said city at least sixty days previous to the date of such election, otherwise his name shall not appear on the ballot. The filing of such accoptsace ~hsl! be deemed equivalent to the fflin~ of notice of candidacy under the ~enerel election laws of the state, and no other notice of candidacy need be &,iven by the person filing the nme. ATTACHMENT B 8.01. Eleetton of Coun~bneu. On tho first Tuesday ia M~y, n~ne~ea hundred seventy-eight and on every s~mmd yetr theret~er there senea'al City election at which shall IM elected by tim qu~d voters of the City mm member Couad] ~ each ~tha to elect ~e member for .&id d~a-iR for tatum of ~wo years ~nn the ~ d~y of July fotlowm~ their (A~a 1971, ~h. 84. § 1; A~a 1077, Oh. S13, § 1) S~. 3.0S. Nomint*ion of c~nclids*4s CounotL See. 8,08. Coudu~offenerulmuGioipmlelec. ~ ~o~ ~ ~ e~ ~ m ~e eicon ~tl~ ~mev~ ~~ ~ ~ ~ ~ ~ ~ w~ s~ v~ b~ ~ ~ ~ve ~ ~ ~ more ~ one a~ly ~ ~ ~ ~ ~ ~ m~p~ ei~ ATTACHMENT C CHAPTER 3. ELECTIONS Sec. 3.1. Election of councilmen. On the first Tuesday in May 1974, and on the f'xrst Tuesday in May every two years thereaSter, there shall be held a general municipal election, at which the members of the city council shall be elected. All other municipal elections that may be held shall be known as special municipal elec- tions. (Acts 1973, ch. 141, § Sec. 3.2. General law to control registration, nominations and elections. Unless otherwise provided in this Charter, reg- istration, nominations and elections held under this Charter shall be in accordance with the gen- eral laws of the commonwealth. Sec. 3.3. How regular municipal election for election of councilmen conducted. The candidates in any regular municipal elec- tion for the election of councilmen, equal in number to the places to be filled, who shall re- ceive the highest number of votes at such elec- tion, shall be declared elected. In any such election, each elector shall be enti- tled to a vote for as many persons as there are vacancie~ to be ~led, and no more. No elector shall in such election cast more than one vote for the same person. In counting the vote, any ballot found to con- rain a greater number of names for the office of councilmen than the number of vacancies in the council to be filled shall be void, but no ball~t. shall be void for containing a less[er] number of names than is permitted hereby. ATTACHMENT D MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254l Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #53-57-60-183-217 William D. Gee, President H. & S. Construction Co. P. O. Box 6226 Roanoke, Virginia 24017 Dear Mr. Gee: I am enclosing copy of Ordinance No. 32861-031896 accepting the bid of H. & S. Construction Co., in the total amount of $285,950.00, for construction of new concrete sidewalks, entrances, and curb and gutter improvements throughout the City of Roanoke, upon certain terms and conditions; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. Ordinance No. 32861-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224~3145 March 20, 1996 File #53-57-60-183-217 SANDRA H. EAKIN Deputy City Clerk M. Wayne Hylton, Jr. Vice-President S. R. Draper Paving Co., Inc. 4742 Old Rocky Mount Road, S. W. Roanoke, Virginia 24014 Dear Mr. Hylton: I am enclosing copy of Ordinance No. 32861-031896 accepting the bid of H. & S. Construction Co., in the total amount of $285,950.00, for construction of new concrete sidewalks, entrances, and curb and gutter improvements throughout the City of Roanoke, upon certain terms and conditions; and rejecting alt other bids made to the City for the work. Ordinance No. 32861-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of March, 1996. No. 32861-031896. AN ORDINANCE accepting the bid of ri. & S. Construction Company, for the construction of new concrete sidewalks, entrances, and curb and gutter improvements throughout the City, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The bid of ri. & S. Construction Company, made to the City in the total amount of $285,950.00, for the construction of new concrete sidewalks, entrances, and curb and gutter improvements throughout the City of Roanoke, as is more particularly set forth in the report to this Council dated March 18, 1996, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notif3, each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCI~ OF THE CITY OF RO~OKE~ VIRGINIA The 18th day of March, 1996. No. 32860-031896. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Streets and Bridges Sidewalk and Curbs Phase I (1) .................... $ 13,034,998 310,950 Capital Improvement Reserve $(5,138,539) Public Improvement Bonds - Series 1996 (2) ......... (1,508,573) $ 310,950 (310,950) 1) Appropriated from Bond Funds (008-052-9707-9001) 2) Streets and Sidewalks (008-052-9701-9191) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. March ~8, 1996 Council Report No. 96-114 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: BID COMMITTEE REPORT NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I We, the undersigned Bid Committee, hereby submit the attached report for your consideration. (A/~ill~am White, Sr. Chairman ~/bhn H. Parrott William F. Clark Charles M. Huffine (JU WW/JGB/fm Attachment: Bid Committee Report cc: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Accountant, Contracts & Fixed Assets Manager, Supply Management Commissioner of Revenue Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: BID COMMITTEE REPORT NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I March 18, 1996 Council Report No. 96-114 Background on the subject in chronological order is as follows: A= New concrete sidewalks, entrances, curb and gutter improvement,-, are to be constructed throughout the City as part of the 1996 Bond Issue (see Attachment A). B. Two (2) future projects in 1997 and 1998 are anticipated. Project was properly advertised and bids were publicly opened and read aloud by D. Darwin Roupe, Manager of Supply Management, on Tuesday, February 6, 1996. Do Two (2) bids were received with H. & S. Construction Company, submitting the Iow bid in the amount of $285,950. II. Current situation is as follows: A. Project has been bid and now needs to be constructed. B. Project consists primarily of constructing 24,300 square feet of sidewalk and 8,300 lin. ft. of curb. III. Issues in order of importance are as follows: A. Cost B. Fundinq Honorable Mayor & Members of City Council BID COMMITTEE REPORT NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I March 18, 1996 2of3 IV. Alternatives in order of feasibility are as follows: Authorize the City Mana.qer to execute a unit price contract in a form approved by the City Attorney, with H. & S. Construction Company, in the amount of 9285,950.00 with 180 calendar days for completion with a project contingency of 925,000.00. 1. Cost is 16.4% below the Engineer's estimate. Funding is available from the proceeds of the 1996 bond issue in Account Number 008-052-9701-9191. Do not authorize the City Manaqer to execute a contract with H. & S. Construction Company. 1. Cost would be based on future bids. Funding would remain in the anticipated bond proceeds of the 1996 bond issue. V. Recommendation is as follows: City Council concur in alternative "A", and take the following actions: Authorize the City Manaqer to execute a unit price contract with H. & S. Construction Company, for New Concrete Sidewalks, Entrances and Curb Project in the amount of 9285,950 and authorize a project contingency of 925,000. Transfer 9310,950 from the Public Improvement Bonds - Series 1996 Streets and Sidewalks Account Number 008-052-9701-9191 to a new account to be established by the Director of Finance in the Capital Projects Fund entitled "Sidewalk and Curbs Phase I". C. Reject the other bids received. WRH/JGB/fm Attachments: Tabulation of Bids List of Project Locations Honorable Mayor & Members of City Council BID COMMITTEE REPORT NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I March 18, 1996 3of3 CC; City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operation City Engineer Assistant to the City Manager for Community Relations Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Supply Management TABULATION OF BIDR NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I ROANOKE, VIRGINIA PROJECT 6080-B BID NO. 95-12-2 Bids were opened in Supply Management on Tuesday, February 6, 1996, at 2:00 p.m. COMPANY AMOUNT H. & S. Construction Company ~285,950 S. R. Draper Paving Company $303,455 Estimated Cost: $342,200.00 Office of City Engineer Roanoke, Virginia March 18, 1996 CURB: Brooklyn Ave., N.W. ATTACHMENT "A" PROJECT LOCATIONS - PHASE I - Curb 22nd St., N.W. Fill-in 1400 Block - Curb Woodlawn Ave., S.W. Woodlawn Ave., S.W. 6th St., S.W. Allison to Walnut (Westside) - Curb 23rd St., S.W. Jefferson to Richelieu - Curb 5th St., S.W. Woods to Allison - Curb Albemarle, S.W. Fill-in 300 Block - Curb SIDEWALK: Hollins Road, N.E. Kyle to Pocahontas (East Side) - Sidewalk Moorman Rd., N.W. 12th to 13th (South Side) - Sidewalk Preston Ave., N.W. Exist. to Recreation Center - Sidewalk Westwood Street, N.W. Salem Turnpk. to Exist. @ School Lincoln Ave., S.W. Carter to Alley (East Side) - Sidewalk Fill-in 3100 Block including Eastside Rosewood Gilford to Oregon - Curb Sidewalk CURB & SIDEWALK: Melrose Ave., N.W. Fill-in @ 1622 - Curb & Sidewalk Montrose Ave., S.E. Fill-in 1100 Block - Curb & Sidewalk 31st Street, N.W. Fill-in Melrose to Salem Turnpk. - Curb & Sidewalk - Curb March 18, 1996 Council Report No. 96-114 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of City Council: SUBJECT: BID COMMITTEE REPORT NEW CONCRETE SIDEWALKS ENTRANCES AND CURB 1996 BOND ISSUE - PHASE I I concur with the Bid Committee Report recommendations relative to the above referenced project and recommend it to you for appropriate action. Sincerely, W. Robert Herbert City Manager WRH/JGB/fm CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts & Fixed Assets Budget Administrator Manager, Supply Management Commissioner of Revenue l~dtRY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 98t-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File t~468 Carolyn S. Ross, Clerk Town of Vinton P. O. Box 338 Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Resolution No. 32862-031896 authorizing execution of a Bulk Water Purchase Agreement between the City of Roanoke and the Town of Vinton. Resolution No. 32862-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eno. IN THE COUNCIL OF THE CITY OF ROANOKE, VIROINIA The 18th day of March, 1996. No. 32862-031896. A RESOLUTION authorizing the execution ora Bulk Water Purchase Agreement between the City of Roanoke and the Town of Vinton. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Mayor and City Clerk are authorized, respectively, to execute and attest, for and on behalf of the City a Bulk Water Purchase Agreement between the City of Roanoke and the Town of Vinton. 2. The proposed Agreement would establish a minimum monthly purchase of 500,000 gallons of water per month by the Town of Vinton from the City of Roanoke, the trading of water between the City of Roanoke and the Town of Vinton, a five-year term subject to PFG, Inc., or its successor remaining in operation, the cost of bulk water purchases to equal the City rate times a multiplier of 1.25 for water volume up to 1,500,000 gallons per month, and a multiplier of 1.50 for water volume in excess of 1,500,000 gallons per month, renewable upon mutual agreement of the parties, and being generally in the form of the attachment to the report to this Council dated March 18, 1996. 2. execution. 3. the Town of Vinton. The form of such Agreement shall be approved by the City Attorney prior to The Clerk is directed to transmit an attested copy of this resolution to the Clerk for ATTEST: City Clerk. March 18, 1996 Report No. 95-323 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Bulk Water Rate to Town of Vinton The attached staff report was considered by the Water Resources Committee at its regular meeting on June 12, 1995. The Committee's approval stipulated that once the proposed contract had been approved by the Vinton Town Council, the Committee's report of recommendation would be forwarded to Roanoke City Council. Attached is a letter of transmittal and a copy of a resolution, dated March 5, 1996, signifying approval by the Vinton Town Council. This is to recommend Roanoke City Council authorize the designated City officials to enter into the attached proposed contract for the sale of bulk water to the Town of Vinton. Respect. fully submitted, Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations M. Craig $1uss, Water Department Manager Barry L. Key, Manager, Office of Management & Budget B. Clayton Goodman, III, Vinton Town Manager Report No. 95-323 INTERDEPARTMENT COMMUNICATION DATE: TO: THRU: FROM: SUBJECT: June 12, 1995 Members, Water Res~{~r~es Committee W. Robe~erbe~ty Manager ~ ~. Kiser, Director of Utilities Bulk Water Rate to Town of Vinton & Operations Backqround: Current bulk water rate to the Town of Vinton is $1.66 per 100 cubic feet billable units. This rate is adjusted annually in accordance with Resolution No. 24472, dated December 26, 1978, to reflect a rate of 150 percent of the cost of providinq water service over our entire water system. Service is provided on a month-to-month basis pursuant to Resolution No. 24472. Request has been received from Town Manager Clay Goodman for a rate equal to the rate charged to the County of Roanoke for bulk service in return for a five (5) year contract conditioned on PFG, Inc. remaining in operation and guaranteeing a minimum quantity of 500,000 gallons per month. See attached letters dated March 2, 1995, and April 14, 1995, from Mr. Goodman. Current rate charqed to Roanoke County is $1.38 per 100 cubic feet billable unit and is adjusted annually to reflect a rate to produce 125 percent of the revenue received from water service to City customers. PFG~ Inc. is the major user of water from the City system, although there are approximately two dozen Town residents who receive City water and approximately one dozen City residents who receive Town water in an exchange agreement. Fo Usaqe by PFG, Inc. is currently averaging 1~000~000 gallons per month. Actual usage for the month of March 1995 was 1,497 billable units or 1,123,000 gallons. G. A comparison of relative monthly charges based on March 1995 PFG, Inc. usage is attached. Water Resources Committee Page 2 II. Issues: III. IV. A. Vinton as a sub-unit of government in Roanoke County. B. Fallinq Creek water guarantee. C. Pro-business approach. Alternatives: ao Committee agree to the concept of equalizing the bulk water rate to the Town of Vinton with the rate charged to Roanoke County and authorizing the staff to draft a contract, approved as to form by the City Attorney, to recommend to Council for a five (5) year period with the Town. Vinton as a sub-unit of government in Roanoke County will receive the same bulk water rate as the County. Fallinq Creek water guarantee cannot be given. While it is recognized that PFG, Inc. prefers Falling Creek water, there are times when the operation of the City water system will necessitate the supplying of water mixed from other sources. 3. Pro-business approach will be recognized. Committee determine it appropriate to continue the current bulk rate charqe to the Town of Vinton. Vinton as a sub-unit of qovernment in Roanoke County will not be a factor. 2. Fallinq Creek water guarantee is a moot issue. 3. Pro-business approach will not be recognized. Recommendation: Committee agree to the concept of providing bulk water service to the Town of Vinton at a rate equal to Water Resources Page 3 Committee the rate charged to Roanoke County in accordance with Alternative "A", effective July 1, 1995. KBK:afm Attachments cc: City Clerk City Attorney Director of Finance Director of Utilities and Operations Manager, Office of Management and Budget Manager, Water Department B. Clayton Goodman, III, Town Manager E~ 0 E~ TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE {703) 9030607 FAX (703) 9~3-0621 March 2, 1995 B. CLAYTON GOODMAN TOWN MANAGER Mr. W. Robert Herbert City Manager City of Roanoke 215 Church Avenue, S.W. Roanoke, VA 24011 Re: Town of Vinton/City of Roanoke Water Purchase Agreement Kit Kiser and I have discussed the possibility of amending the Town/City water purchase agreement and I appreciate his assistance in this matmr. Currently the Town purchases water from the City baaed on the City Council's Resolution No. 24472 dated December 26, 1978. The Town monthly pureba~a approximately 1,261,000 cubic feet of water. All of the water purchased from the City is used excluaively by PFG, Inc. During fiscal year 1993-94, the Town billed PFG, Inc. $17,071.07; the Town gaid to Roanoke City $16,956.41, resulting in a margin for this one account of $114.66. PFG, Inc. employees 650-700 employees with appwximately 130-140 employees being residents of Roanoke City. PFG, Inc. is a major Valley employer and purchaser of goods and services. Ali Khan, Plant Manager, has been actively involved in Roanoke Valley economic development. During the public recruitment phase for Vitromont, Mr. Khan was actively involved by meeting with company ~l:~v. sentatives answering their questions regarding manufacturing conditions in the Roanoke Valley. The 1978 resolution established a 1.50 multiplier. Roanoke County and the City of Salem have multipliers of 1.25 and 1.10 respectively. Due to the City's ongoing capital projects and debt service, the 1994-95 rate increased by 40% to $1.66/100 cubic feet. Translated to the Town's 1,000 per gallon rate, it results in an increase Bob Herbert Page 2 March 2, 1995 to $2.21 per thousand gallons, and this is a significant increase for PFG, Inc. to absorb. At times, the City has purchased water from the Town. The City was charged the same rate as charged to the Town. Historically the Town has been willing to sell water to the City at the same charge paid to Roanoke City. It is possible to establish this relationship formally by revising the current agreement. It is also my understanding that Roanoke City and Roanoke County have concluded their water purchase negotiations with a new long term agreement. It is respectfully requested that you consider amending the Town's water purchase agreement. The revisions would assist a large employer in the Valley without materially affecting your City's utility fund revenues, would equalize water charge multiplier for Roanoke County and Town of Vinton, and would reduce future potential charges to Roanoke City if you would ever need to purchase water from the Town of Vinton. Your kind consideration of this request would be greatly appreciated. Please call so that we can meet at your convenience to discuss this matter. Sincerely, B. Clayton Goodman, HI Town Manager BCG/csr TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (703! 9834)607 , ,~,,~ , ~ >,~B. CLAYTON GOODMAN, BI FAX (703) 983-0621 .~? , TOW. April 14, 1995 Mr. Kit Kiser Utilities Director City of Roanoke 215 Church Avenue, SW Roanoke, Virginia 24011 RE: Town of Vinton/City of Roanoke Water Purchase Agreement Dear Kit: Thank you for calling and discussing the issues outlined in my March 2, 1995 correspondence to Bob Herbert. To initiate the discussions of a water purchase agreement between the parties, I would propose the following: The agreement would include a multi-year term. Propose term of contract be for an increment of five (5) years subject to on going operations of PFG, Inc. and renewable at Town of Vinton request. This agreement would be unique such that the Town purchases water from Roanoke City to be resold to PFO, Inc. The City's water is used for processing and is an important resource to an industrial facility which employs 650 to 750 persons. During the term of the agreement, the Town would agree to purchase a minimum of 500,000 gallons per month. Year to date uncertainty for purchase of minimum amount of water as defined above, would be mitigated based on business conditions and operating levels of PFG, Inc. which is currently based on 100% output and scheduling. Due to the nature of the use by PFG, Inc. and facility needs, water purchases are to be supplied from Falling Creek Reservoir. C. The Town would commit to sell water to Roanoke City using the same multiplier of 1.25 of the Town's cost. Town cost would be calculated using identical formula to be used by the City to calculate its cost. The amount of water sold would be subject to the City's request and the Town's excess water capacity available for wholesale. The Public Works Director advised that water was sold to the City in the mid 80's and that excess capacity still exists to permit selling water in the future. The City would sell water to the Town of Vinton with a 1.25 multiplier in accordance with a defined formula. I suggest using the 1978 formula as specified in your annual billing. A water purchase agreement as described above would be beneficial to both parties. The year to year uncertainty would be mitigated. The minimum amount of water purchased would assist in the forecasting of revenue. The Town would agree to sell excess water capacity to the City upon request and at a specified fee. This would result in quicker response time to your potential future requests to purchase water. This would be beneficial in that any such request would most likely be based on a system emergency. Finally, the proposed agreement would be beneficial to the economic viability of the Roanoke Valley. PFG, Inc. and its management has been a stalwart on regional cooperation. Managers have participated in recruitment of new industries to the Valley. The facility employs approximately 650 to 750 parsons making it one of the largest Valley employers. Thank you for your time and consideration addressing this matter. Once staff has reached a tentative agreement, it will be necessary to present the agreement to the Town Council for its review and approval. Sincerely, B. Chyton Goodman, HI Town Manager BCG/db TOWN OF VINTON P. O. BOX 338 VINTON, VIRGINIA 24179 PHONE (640) 983-0607 FAX (640) 983-0621 B. CLAYTON GOODMAN, III TOWN MANAGER March 6, 1996 Mr. Kit B. Kiser, Director Utilities and Operations City of Roanoke 215 Church Avenue, SW, Room 353 Roanoke, VA 24011 Re: Proposed Town of Vinton/Roanoke City Water Purchase Agreement Dear Kit: I am enclosing a copy of Resolution No. 981, adopted by Vinton Town Council on Tuesday, March 5, 1996. This resolution authorizes the Town of Vinton to enter into the proposed Bulk Water Purchase Agreement which was drafted between the City of Roanoke and Town of Vinton. Please advise as to how you wish to proceed with executing the contract. If you prefer, the Town could execute the agreement and forward to the City of Roanoke for final signatures after formal approval by your City Council. Thank you for your cooperation and assistance in this matter. BCO/er Sincerely, B. Clayton Goodman, Town Manager Enclosure RESOLUTION NO. 981 AT A REGULAR MEETING OF VINTON TOWN COUNCIL l~J.O ON TUESDAY, MARCH 5, 1996, AT 7:00 P.M., IN ~ COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STI~T, VINTON, VIRGINIA WI:P~REAS, it is the intent of Roanoke City and the Town of Vinton that bulk water sold by the City to the Town be at the same rate the City sells water to Roanoke County pursuant to a certain agreement dated 1anuary 27, 1995 under certain conditions; and, WI:W~REAS, the City and Town deem it mutually advantageous that the City continue to sell surplus water to the Town; and, WHEREAS, it is the intent of the City and Town to provide for procedure by which both parties may Wade bulk water. NOW, TwK~REFORE, BE IT RF-qOLVED, that the Vinton Town Council does hereby adopt by referenced the proposed Bulk Water Purchase Agreement which is attached to this resolution. The proposed agreement would establish minimum monthly purchase of 500,000 gallons per month, the Wading of water between the two parties, five year term subject to PFG,Inc, or its successor remaining in operation, cost of bulk purchases to equal the City rate times a multiplier of 1.25 or 1.50 for water volume in excess of 1,500,000 gallons, and other terms and conditions found in the proposed agreement. This Resolution adopted on motion by Councilman c. Buford Barton , and seconded by Councilman Joseph L. Bush~ Jr. , with the following votes recorded: AYES: 5 NAYS: 0 ATTEST: Charles R. Hill, Mayor Carolyn'. Ross, Town Clerk THIS Contract is made and entered into this day of 1996, by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "City", and the TOWN OF VINTON, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "Town"; WITNESETH: WF/EREAS, it is the intent of the City and Town that bulk water be sold by the City to the Town at the same rate the City sells water to Roanoke County pursuant to a certain agreement dated January 27, 1995 under certain conditions; and WHEREAS, the City and Town deem it mutually advantageous that the City continue to sell surplus water to the Town; THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants, agreements, and obligations herein contained, the City and Town hereto covenant and agree, one with the other, to the following provisions of the sale of bulk water by the City to the Town: 1. Bulk water rates. (a) From and n_fter , 1996, the City agrees to sell and the Town agrees to buy surplus water at bulk rates as hereinafter set out and the rates shall be calculated in accordance with the following formula which has been mutually agreed upon by the parties: (1) For water up to 1,500,000 gallons per month, the Town Rate shall be the City Rate times a multiplier of 1.25. (2) For water volume in excess of 1,500,000 gallons per month, the Town Rate shall be the City Rate times a multiplier of 1.50. (b) The parties hereto agree that the words, terms and abbreviations used in this section and elsewhere in this Contract shall have the following definitions: O) (2) (3) (4) (5) (6) "cf" shall mean cubic feet. "City Customers" shall mean all water customers of the City of Roanoke who have Water Service within the City of Roanoke. City Customers shall not include Roanoke County, Botetourt County, the Town of Vinton or any other governmental entity which purchases water for use outside the boundaries of the City of Roanoke. "City Rate" shall mean the rate per 100 cubic feet calculated pursuant to the following formula: Total dollars charaed all City Customers for Water Service durina vrevious Fiscal Year Total 100 cf of watar billed to all City Customers in previous Fiscal Year The numerator of such formula shall exclude dollars charged to the Town for water during the previous Fiscal Year, and the denominator shall exclude water billed to the Town during the previous Fiscal Year. "Town Rate" shall mean the rate charged to the Town by the City for water under this contract calculated by multiplying the City Rate, as calculated pursuant to the above formula, times the multiplier set out in Section l(a) of this Contract. "Fiscal Year" shall mean the period from July I of any year to June 30 of the next succeeding year. For example, "Fiscal Year 1996" shall mean July 1, 1995, to June 30, 1996. "Water Service" shall mean all water made available by the City of Roanoke to any customer for use within the City of Roanoke for any purpose and which is billed on a periodic basis. 2 (c) All items to be included in the rate calculation for each Fiscal Year shall be actual audited amounts from the preceding Fiscal Year; provided, however, billings for the months of July, August and September of each Fiscal Year shall be at the estimated rate applicable to the previous Fiscal Year. Upon completion of the City's annual external audit, the estimated rate for the current Fiscal Year shall be computed utilizing actual audited amounts from the previous Fiscal Year, and the new estimated rate will be used to retroactively adjust the July, August and September invoices on the October invoice. At the end of each Fiscal Year, an adjustment shall be made and a settling up shall occur based on actual charges to City Customers and actual amounts of water billed to City Customers for the immediately preceding Fiscal Year. (d) Whenever the City shall propose any increase or decrease in the water rate charged to City Customers, the Director of Finance of the City shall transmit to the Town Manager of the Town information with respect to such proposed rate increase or decrease within a reasonable period of time after such information is placed on the public agenda of City Council. 2. Minimum and maximum quantities. (a) Recognizing that the City has planned, financed and constructed its water treatment and transmission facilities of sufficient size and capability to make available to the Town the minimum quantities of water required by Section 2(b) of this Contract, and that by doing so the City is required to reserve capacity in its water system for the Town whether or not the Town takes any water, the Town, accepting these representations by the City, agrees to pay, as an availability charge, for no less than the minimum quantity of water hereinafter set out in Section 2(b) during any Fiscal Year. (b) As an availability charge, from and after ,1996, the Town agrees to pay the City for not less than the following quantities of water during each Fiscal Year: 500,000 gallons per month as long as PFG, Inc., or its successor is a viable business operation. Should PFG, Inc., or its successor cease to be a viable business operation, the Town may elect to no longer be bound to pay for the minimum amount of 500,000 gallons per month set forth above by giving the City 90 days written notice of such facts and election. (c) The City agrees to notify the Town at least 90 days prior to any known event or non-emergency occurrence that would cause the City to be unable to supply the minimum quantities of water set forth in subsection (b) of this Section on a continuous monthly basis. (d) The City shall not be deemed in breach of this Contract for any failure to perform which results from circumstances beyond the City's control, including, but not limited to breaks in transmission lines, mechanical or electrical failure, war, civil disturbance, natural catastrophe, Acts of God, or regulatory requirements. In the event the City shall fail to make available to the Town the minimum quantity of water provided for by Section 2(b) of this Contract for any reason, then the Town shall only have to pay for water actually delivered at the Town Rate. The Town further acknowledges and agrees that it'the City shall fail to make available to the Town the minimum quantity of water provided for by Section 2(b) of this Contract for any reason, the Town will not make any claims of'any type against the City. (e) The Town acknowledges and agrees that the water supplied by the City is not guaranteed to be from any particular area or source or of any particular mix and that such water will be from whatever source or area or mix as the City may determine. 3. Source of ~avments. (a) The Town shall make payment for all amounts payable under this Contract exclusively fi'om revenues received by the Town from charges paid by users of its water system and available to it for such purpose for so long as the Town operates its water system separate and apart from its sewer system. If the Town determines to operate its water and sewer systems on a combined basis, then such charges may be paid exclusively from revenues of its combined water and sewer systems. (b) The Town agrees to fix, charge, and collect from the users of its water system, or its combined water and sewer systems, as the case may be, rates, fees and other charges that will be sufficient to make the payments required under this Contract and all other charges against its water system, or its combined water and sewer systems, as the case may be, and to revise the same from time to time as may be necessary to make such payments. (c) The charges payable under this Contract shall not be deemed to create or constitute an indebtedness or a pledge oftbe faith and credit of the Town for purposes of any constitutional or statutory limitation. 4. Monthly invoices. All amounts payable under this Contract shall be invoiced on a monthly basis. Amounts invoiced shall be due thirty (30) days at, er the date of receipt of the invoice. Invoices shall be deemed received three (3) days after being mailed, first class, postage prepaid, by U. S. Mail. Each invoice shall itemize the readings for each water meter providing bulk water. Interest compounded monthly at the legal interest rate pursuant to §6.1-330.53, Code of Virginia (1950), as amended, or its successor section, shall be due on accounts thirty (30) or more days past due. If at the end of any Fiscal Year, the amount of water billed to the Town shall be less than the total minimum amount of 6,000,000 gallons for the year made available by the City pursuant to Section 2 of this Contract, the Town shall pay for the difference at the Town Rate within thirty (30) days al~er billing. Said 6,000,000 gallons per year shall be prorated portional to the number of months or portions thereof at the beginning or and of this contract should the contract not begin and/or end at the beginning or end of a fiscal year. 5. Water shortages. During times of short term water shortages or emergencies (thirty (30) days or less), the water needs of the City and Town shall be treated equitably with available water of the City being shared with the Town on a ~ rata basis, providing sufficient infrastructure is available and in place to accommodate the sharing, considering the total water produced and delivered to customers, retail and wholesale, by the City during the twelve (12) complete calendar months immediately preceding compared to the amount of such water delivered to the Town. 6. Traded water. The parties hereto recognize that the City and Town are each producers of water and that each may, from time to time, have excess water and that it may be desirable, from time to time, for the parties to trade water pursuant to a written mutual agreement. Any water traded in excess of the volume needed to serve the customers of each party as of the date of the Contract, pursuant to a written mutual agreement during any Fiscal Year, shall not be charged for, or paid for, by either party. Water traded pursuant to a written mutual agreement shall be counted toward the minimum purchases specified in Section 2 of this Contract. 7. Term. This Contract shall become effective upon its execution, subject to the terms and conditions contained herein, and shall be in full force and effect thereafter for five (5) years for the date set forth in the first paragraph of this Contract. 8. Renewal This Contract may be renewed only by the mutual agreement of the City and the Town on such terms as those parties shall agree upon. 9. Termination of contract. 6 This Contract may be terminated by either the City or the Town, with or without cause, by giving written notice to the other party at least ninety (90) days prior to any such termination date. 10. Extent of a~reement; modification. This Contract represents the entire agreement between the parties. This Contract may be amended only by written agreement signed by the City and Town. 11. Construction. This Contract shall be governed by the laws of the Commonwealth of Virginia. 12. Severability of invalid nrovisions. If any clause, provision, or section of this Contract shall be held to be illegal or invalid by any court of competent jurisdiction, the illegality or invalidity of the clause, provision, or section shall not affect any of the remaining clauses, provisions, or sections. This Contract shall be construed and enforced as if the illegal or invalid clause, provision, or section had not been contained in it. 13. Counterparts. This Contract shall be executed in two counterparts, each of which when so executed and delivered, shall be an original, and the counterparts taken together shall constitute one and the same instrument. WITNESS the following signatures and seals: ATTEST: CITY OF ROANOKE Mary F, Parker, City Clerk By David A. Bowers, Mayor ATTEST: TOWN OF VINTON Carolyn Ross, Town Clerk By Charles R. Hill, Mayor APPROVED AS TO FORM: APPROVED AS TO EXECUTION: MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #102-200-247-258 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: A report of the City Planning Commission submitting proposed names for the new pedestrian bridge connecting the Hotel Roanoke and Conference Center to the Market area, was before the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. On motion, duly seconded and adopted, the new pedestrian bridge was named "Market Square Walkway". Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Carolyn H. Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W., Roanoke, Virginia 24017 William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner Roanoke City Planning Commission March 18, 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Naming of Pedestrian Bridge On November 20, 1995, Mr. W. Robert Herbert, City Manager, requested that the Planning Commission provide City Council with a recommendation of between three and five alternatives for the naming of the new pedestrian bridge. The Roanoke City Planning Commission's Ordinance and Names Subcommittee met on Wednesday, February 21, 1996, to consider this request. The members of the Subcommittee reviewed the extensive list of names that had been suggested by citizens for the facility (attached). At~er considerable discussion, the Subcommittee came to the following conclusions: The Planning Commission's Bridge Naming Policy (attached) is still valid; as such bridges and other public structures should not be named after living individuals unless there is an overriding justification; and 2. The name of the pedestrian bridge should reflect its location as well as its function. The Subcommittee was of the opinion that there was no overriding reason or justification at the present time for naming the bridge after a specific person. The members of the subcommittee did feel that the City should consider establishing an informal name for the bridge that could be conveniently used with respect to the structure. The Subcommittee recommended consideration of the following names: 1 2. 3. Downtown Pedestrian Way Market Square Walkway Conference Center Skywalk In addition, the Subcommittee would endorse any combination of these names which expresses the function and location of the facility. The report of the Subcommittee was presented at the March 6, 1996, meeting of the Roanoke City Planning Commission by Mr. John P. Bradshaw, Jr., Chairman of the Subcommittee. No one Room162 MunicipalBuil0ing 215ChurchAvenue, S.W, Roanoke, Virginia24011 (703)981-2344 Members of Council Page 2 March 18, 1996 from the public was present to speak on behalf of or in opposition to the recommendation. The Planning Commission, by a vote of 5-0 (Mrs. Coles and Mr. Hill absent) approved the recommendation of the Ordinance and Names Subcommittee and requested that the recommendation be forwarded to City Council for consideration. Respectfully submitted, Carolyn H. Coles, Chairman Roanoke City Planning Commission IRM:mpf attachment cc: City Manager Assistant City Attorney Director of Public Works City Engineer Building Commissioner DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue. S.W., Room 452 Roanoke, Virginia 24011 - 1594 Telephone: (703) 981-2444 December 6, 1995 Carolyn H. Coles, Chairperson City Planning Commission 1501 Cove Road, N. W. Roanoke, Virginia 24017 Dear Carolyn: I understand that the naming of the pedestrian bridge has referred to the City Plannlng Commission by letter dated November 20, 1995, from our City Manager, W. Robert Herbert. been I want to provlde you with a copy of the list compiled by the Clerk's Office or the Mayor's Office of all the suggestions received when the bridge was opened back in the late summer. Please ask the City Planning Commission to revlew this list and recommend three to five suggestions to Roanoke City Council. On behalf of the Members of Roanoke City Council, please allow me to express my thanks to you and the members of the City Planning Commission for all the good work you do on behalf of our cltizens throughout the year. Best personal regards for the holiday season. Sincerely, Mayor DAB:Jas:Js Enclosure pc: Members, Roanoke City Council W. Roberg Herber~City Manager Other Names Called or Mailed in: The Glass Walkway General Rees T. Bower The Glass Trussell The Pedestrian Trussell N-S Market Bridge Overpass Tram The Visitor's Bridge Hotel Roanoke Pedestrian Bridge Something with "Crystal" in it to reflect the sun Star City Crystal Connection Crystal Connection CITY OF ROANOKE MEMORANDUM DATE: TO: FROM: SUBJECT: March 13, 1996 Members, Roanoke City Council Mayor David A. Bowers Pedestrian Bridge The following suggested names for the pedestrian bridge have been received in the Mayor's Office: Star View Passageway Mountain V~ew Passageway Roanoke Valley Passageway Sky Lane Passageway (Submitted by Franklin R~les, 342-6381) Star City Bridge (Submitted by a Concerned Citizen) DAS:Jas:Js pc: Carolyn Hayes-Coles, Chairman, City Planning Commissic. n CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION CITY MANAGER'S OFFICE ECE! DATE: December 12, 1995 TO: John Marllcs, Chief of Planning and Community Development FROM: Dara Sau~dders, Office of the City Manager SUBJECT: Naming of Pedestrian Bridge I am forwarding the names for the pedestrian bridge to you for consideration by the Planning Commission. These suggestions have been received since September, 1995. If you have any questions, please feel free to call me at 2333. Thank you! Libby McCutcheon 362-8328 "Downtown Concourse" Joseph Harris 366-9445 "H &D Link" (Hotel and Downtown) Bertha Washer 774-2894 "Robert Claytor Bridge" Helen Keed 345-9245 "The Grand WaLkwa3g' I~therine Rush 982-5452 "The Promenade" IV~r. Clingenpeel "The Cosily Bridge" (0) Lee King 489-7250 "The Roanoke Connection" Marvin Skene 989-6725 "Starlight Causeway~' CITY OF ROANOKE - INTERDEPARTMENTAL COMMUNICATION DATE: TO= FROM= SUBJECT: October 19, 1995 Members, Roanoke City Council Mayor David A. Bowers Suggested Names for Walkway The following are additional suggested received after September 25, 1995: a. Vision b. Visions Submitted by Angela Norman, 853-2418 Star City Walkway Submitted by_ Sara Prlllaman (native Elkhart, Indiana, 219-268-1507) names Roanoker for the walkway calling from CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: October 3, 1995 Members, Roanoke City Council Mayor David A. Bowers Suggested Names for Walkway The foUowing are additional suggested nnmes for the walkway received after September 21, 1995: The Olasshopper Submitted by Daniel R. Mabery, Route 1, Box 686-B, Floyd, Virginia 24091 (Because a hopper is a chute through which somethin~ moves from one point to another, and t~is hopper (walkway) is glass) a. Hokie High b. Virginia Splendor c. Pathway d. Roanoke Star e. Gateway f. Rainbow Bridge Submitted by Ben D. Beydler, P. O. Box 3073, Staunton, Virginia 24402 Trainway SubmiUed by Mary D. Duff,, 362-4867 (Because "tr~n' infers location, and "way" a passage over or through) a. sru ns b. Vision of Ho~e l kl l dges d. Roanoim~ Build Bridge e. Thz Bridge f. Bridgeway to the Star g. Bridges We Stand h. Bridges Are Pathways i. Bridges Build Bridge For All k. Believers---Build Bridges 1. Bridges Connect m. Bridge Unify All n. Starlight, Starbright Bridge o. Bridgeway to the Star Submitted by Mrs..Io .I. Beydler, 806 Alleghany Avenue, Staunton, Virginia 244O1 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: September 21, 1995 Members, Roanoke City Council Mayor David A. Bowers Suggested Names for Walkway The following are additional suggested names for the walkway received after September 14, 1995: o Esplanade Submitted by Felix Crowe, 343-0964 (Word means a walkway or a byway) Name bridge after local person(s) who had the most input on the design Submitted by Bonnie AHigood, 342-6703 (Because we should give credit to local people and companies) a. Star Walk b. Sta~ Span Submitted by Jim Reynolds, ?.~. !689 Julian $. Wise Walkway Submitted by J. Lester Filzgerald, 804-233-558 Via Bridge Submitted by trvan Marsh, 774-6049 (In ~ of Marion Via, benefactor of Center-In-The-Square) Walkway to the Star Submitted by IVL~s. William Coffey, 721-2590 Statview Crossin~ Submitted by Baker and Sandra Parker, 207 South Main Street, Suffolk, Virglnin 23434, 804-539-5522 a. Star Track b. Star Walk c. Star Trek Submitted by Donald S. Stacey, 772-3030 jas:js CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: September 14, 1995 Members, Roanoke City Council Mayor David A. Bowers Suggested Names for Walkway The following are additional suggested names for the walkway received after September 11, 1995: The Wise Bridge Submitted by Margaret Weaver, 344-0639 (In honor of Julian Wise, founder of the rescue squad) Vista View Causway Submitted by Richard P. Slate, Sr., Route 4, Box 300 Hillsville, Virginia 24343 The Crystal Crossway Submitted by Virginia Binder (The'~ Skvwalk or S~YWALK Submitted by Jack E. Byrd, 115 Mulberry Lane, Hardy, Virginia 24101 a. Star Link b. Starlinc Submitted by LaVon,~ R. Smith, P. O. Box 777, Bassett, Virginia 24055 (Because it iinkm Virginia Tech/Hotel Roanoke/City; and by keeping the star symbol in the name, many pieces of jewelry can be designed for marketing purposes) John Hancock Sk-ywalk Submitted by Merlin Sink (In honor of the late John Hancock because he loved the City so much) o g. h. i. j. lc. 1. m. Trainview Walk Train View Walk The Star Walk Folly to Folly ExtravaganTa Walk Elephant Walk The Dalhouse Cover-up Coverup for Dalhouse The Star City Connection The Extravagant Way The Tram Way Pathway Walk of Star City The Walkway Submitted by a group of older citizens (no names given) a. The Promenade b. The Star Promenade Submitted by Mary A. Hamrick, 504 Lands End Road, Penhook, Virginia 24137 (Because promenade means a long leisurely walk along or through a public place) CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: September 11, 1995 Members, Roanoke City Council Mayor David A. Bowers Suggested Names for Walkway The following are additional suggested names for the walkway received after September 7, 1995: 1. H.R. Walkover Submitted by A. $. Robert. son, 343-5362 2. H.R. Connect Submitted by Virginia Robemon, 343-5362 3. Noel C. Taylor Walkway (or Bridge) Submitted by Elizabeth Watson, 342-9793 4. Downtown Walkway Submitted by Fate lordon (no number given) 5. a. Roanoke's Starwalk b. Roanoke's Crystal Crossway Submitted by Opal Martin, 989-831~ 6. a. The Con~ction b. Th~ Crystal Connection Submitted by Carolyn Bratton, 981-7347 7. sky ~ Submit~l by Hube~ Dickinson, 366-4829 8. Taylor's Crossing Submitted by Alan Graybill, 9820 Roanok~ Road, Elliston, Virginia 2408/ 9. Star City Connection Submitted by Velma Brookman, 362-3085 10. The Glass Bridge Over the Star City Submitted by Sigmond Miller, 772-8089 11. 12. 13. 14. 15. 16. 17. 18. Gainsboro Walkway Submitted by Susan Hensley, 384-6319 a. Roanoke Glass Walkway b. Glass Walkway Submitted by Mildred Rudisill, 563-0152 (Opposed to using "Star" in name - no connection) a. Southern Star Walk b. Star Walk of the South Submitted by Robert Valle (14 years old) The Line Submitted by ~d_rs. K. B. Cochraue, 815 Kimball Avenue, Salem, Virginia (Because the shortest distance between two points is a straight line) a. The Vision Walkway b. The Vision Bridge Submitted by Geuetta Hambrick Lewis, 210A Sbeperd Lane, ]Bedford, Virginia 24523-4002 (Because of the vision from the walkway) The Roanoke See-Span Submitted by Dr. I.' Robert Berger, 6951 Beach Drive, Radford, Virginia 24141 (Because of tourists crossing) a. STARWAY b. STAR WAY Submitted by Bess B. Caton, 402 W. Ridgeway Street, Clifton Forge, Virginia (Because Roanoke is tbe S~r City) Sk alk Submi~l by Conni~ Lee, 989-3289 City of Roanoke Interdepartmental Communication DATE: September 7, 1995 TO: FROM: SUBJECT: Members, Roanoke City Council Mayor David A. Bowers SUGGESTED NAMES FOR WALKWAY o o 4 o Noel Taylor Walkway, or Noel Taylor Bridge Submitted by Marjorie Coffey, 362-2453 (Because he has done so much for the City and that area) Star Link Submitted by Nina McCormick, 772-9474 (Because Roanoke is the Star City and the bridge City with the 'new" hotel) links the Roatower Submitted by Gloria Lee, 362-1187 (Because this is the City of Roanoke) The Star Way, or The Starway Submitted by Bess Caton, 862-7279 (Because Roanoke is the Star City) Name for the Past President of Virglnia Tech who recently died from cancer Submitted by Pat Jones, 387-1973 (Because this gentlemen did a lot for Virginia Tech and since Tech is connected with the Hotel, it would be a nice memorial) 8 o Franklin D. Roosevelt Walkway Submitted by Suttie Economy, 344-3568 (Because President Roosevelt made a stop in Roanoke in 1934 and got off at the train at the crossing near the walkway and this is part of our history we should preserve. He said he had suggested previously that a plaza be built in front of the bank tower on Jefferson Street between Salem Avenue and Norfolk Avenue and named for President Roosevelt, but if this is not going to be done, then the walkway should be named after the President. If the plaza is to be built and named after the President, then he suggests the walkway be named after Mayor Bowers since is was built during his term as Mayor) Star City Viewmaster '95 Submitted by Rachel Webb, 427-9749 (Because Roanoke is the Star City, in 1995) and the walkway was built The Sky Link Submitted by L. G. Surratt, 774-2498 (Because someone had suggested Sky Walk earlier, and the Mayor likes The Link, so the two should be combined) The Star-Track Walkway Submitted by Mickey Sutherland Cratch, 774-2348 (Because you can look up and see the stars, and you can look down and see the tracks) 10. 11. 12. 13. 14. Star City Crystal Bridge of Roanoke Submitted by Dorothy Childress, 774-1796 (Because this is the Star City) The Colonial Bridge Submitted by Ken Walker, 345-1273 (No particular reason given) a. The Connection b. The Missing Link c. The Roanoke Connection d. Convention Walkway e. The Convention Connection All submitted by Betty Chewning, (No particular reasons given) 389-4668 The Robert B. Claytor Concourse Submitted by T. C. Fisher, 366-7950 (No particular reason given) The Sky Walk Submitted by Irene Umberger, (No particular reason given) 989-7612 Downtown Concourse Submitted by Libbie McCutcheon, 362-8323 16. 17. 18. 19. 20. 21. 22. 24. 25. Star Stream Submitted by Leah Kinder, 772-7200 a. Star Link b. Star Track Submitted by Bob Wright, 387-2740 Connector Submitted by Dorothy P. Harris, 345-6090 Star Crossing Submitted by RoxAnne Christly, 989-7753 The Sky View Viaduct Submitted by Debby C. Spencer, 982-2054 (Because it stretches over dry land, and provides a wonderful view of the skyline both night and day) Roanoke Norfolk Southern Walkway or RNS Walkway Submitted by Calvin Cox, 773-3202 a. The Big Lick Walkway b. Gateway to the Valley Submitted by Jessica Tudor, 344-2008 The Roanoke Connection Submitted by Linda Helmick, 562-2590 (Because you are connecting the past with the present) a. Old-New Bridge (Because you are consolidating the old with the new) b. Market-Center Bridge or Center-Market Bridge (Because you are connecting them with the Hotel) c. Science Art Bridge (Because you are connecting with the Science Museum and the Art Museum) d. Roy L. Webber Bridge (Because his bridge was torn down) e. Merchants Bridge (Because you are connecting with Market merchants) f. Union Bridge (Because you are connecting old with new) Ail submitted by Sam Nackley, 342-2089 (Suggests rather than name the bridge after a person, it should be named to correspond with the purpose for which it was built) Shenandoah Walkway Submitted by Francis Ferrell, 366-9028 (Because you are crossing the Shenandoah) 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. Gateway to the Market or Market Gateway Submitted by Ann Lockner, 989-9210 (Because you are connecting with the Market area) ,Frump-Frump" Bridge Left on recorder - no name given Time Span Left on recorder - no name given The Rail Walk Submitted by Gloria Deese, 345-4568 a. The Hotel Crosswalk b. The Hotel Ped Walk c. The Hotel Rail Walk Ail submitted by Ruth Cole, 721-3287 (Because the bridge connects Hotel Roanoke to downtown, name should include The Hotel) the The Second Blunder No name or number given (Because the first blunder was tearing down the Viaduct) Market Link Submitted by Dan Frei, 342-9464 The Starlight Walkway Submitted by Barbara Perdue, 989-6942 Star Angel Submitted by Delores Slasier, 362-0106 (362-0601) "Noel Taylor Crossway Roanoke's Walkway of Class" Submitted by Chuck Hillman, 774-1418 (Because Dr. Taylor has done so much for the City. He also strongly urged that the word "bridge" not be used in the name, explaining that "walkway" or "crossway" is more appropriate.) a. The Looking Glass b. The Glass Slipper (Because when going through the walkway you will be slipping from the old to the new, or from one side to the other side) Submitted by T. Walker, 344-5758 (Also said he liked "The Star Walk" which has already been suggested) 37. Walking Bridge No name or number given 38. 39. 40. 41. 42. 43. 44. 45. 46. a. Star Link b. The Magic Star (Because Roanoke is also known as The Magic City) c. The Magic window d. The Magic Link e. The Magic Way f. Magic Lane g. Star Bower Submitted by Janise Shrader, 366-4659 Don Pullen Overture Submitted by Evelyn Pullen (Aunt), 344-8144 (Because Don Pullen died not too long ago and he was a renown musician of the area and should be remembered) Sky Link Submitted by Miyoshi Petty, 985-3736 Arthur S. Owens Walkway Submitted by Jane Meggers, 981-2060 (Because Arthur Owens was City Manager for many years and a visionary, she does not think anything has been named in his honor) The Vital Link Submitted by Francis Ferguson, 427-0687 The Sky Walk Submitted by O. Overstreet, 981-1758 (Because it expands across the sky, and you won't with this name because it makes the most sense) go wrong Star Walk Submitted by Mildred Sadler, 772-2380 Overtrack Submitted by Elsie Whorley, 562-2618 Star View Submitted by Larry Whorley, 981-0896 ROANOKE TIMES Dwayne Yancey Metro Desk $~,o'~ £di~or (540} 981-3113 E.mail: dTance~@in~i, net September 11, 1995 RECEIVED MAYOR'S OFFICE The Honorable David Bowers Mayor, City of Roanoke Municipal Building 215 Church Avenue, SW Roanoke, VA 24010 Dear Mr. Mayor: As promised, here's the list of names for the pedestrian bridge that people called in to suggest. In fact, some people are still calling. In most cases, people left their names and addresses, so if one of these names is selected, I could let you know who proposed it. Good luck. Dwayne Vancey I ge 201 West Campbell Avenue, P.O. Box 2491, Roanoke, Virginia 24010-2491 I"'BRIDGE NAMES FOR LIBRARY"-- Paae #1 Thursday. September 7. 1995 10:23 A ST~R CITY NAMES · Starlight Bridge · The Star City Walkway · Starlight Walkway · The Starlight Pass · Star City Connection · Star Gate · Star Bridge · Star Walkway · The Star Walk · The Star Connection · The Star City Bridge or Pedestrian Bridge · The Statview · Star City Skywalk · The Star Link · Star Span · Star Track Span · Star City Span · Star City of the South Bridge · Star City Look · Star City Cross Track · The Starway Bridge · Skyline to the Star City · Star Exchange · The Star City Interlink · Star Cross · Starstream · The Star City Skyway · Starway · The Star Crosswalk · The Star City Bridge Link · The Star Light Bridge · Star City Crossing . · Star Vision SCENIC AND SKY NAMES · Overlook of the Blue Ridge Bridge · Scenic Connection · The Skyview Bridge · The Skyway · The Skywalk · The Scenic Breezeway NOEl_ TAYLOR NAMES · NoEl Taylor Bridge · Noel C. Taylor Walkway · Taylor's Link · Mayor Taylor Walk OTHER PEOPLE NAMES · Robert H. Smith Walkway · The Hunter Bridge (after a former Roanoke Mayor) · Arthur S. Owens Bridge · The Gaines Bridge (in honor of Kemp Gaines) · John Hancock Bridge · Vietnam Veterans Memorial Bridge · Freddy Robertson Bridge (city police officer killed in line of duty) · Phil Grill Roanoke Bridge · The Bradley Viaduct · The Williams P. Hunter Bridge · The John P. Fishwick Memorial Bridge · The Thomas Jefferson Bridge · The Thomas Robertson Bridge · Julian Wise Bridge · The James Trout Bridge · The Jerry Garcia Bridge · The Goode Walk · Clay Ferguson Connection · Hamlin Bridge · The Earvin Sharp Memorial Bridge RAILROAD NAMES · The Train Link · The Norfolk and Western Bridge · The Hotel Railroad Overpass · The Bridge On The River Coal · The TrainSpan · The Roanoke's Rail Bridge Walkway · The Roanoke N&W Walkway · The Track · The Bridge Over the Railroad Tracks · The Rail City Bridge · HR Crossing · The Rail Span · Rail Walk · High Rail Walkover I"BRIDGE NAMES FOR LIBRARY"-- Paoe #Z Thursday. Segtember 7. ] 995 10:Z3 A · North South Railroad Bridge · Roanoke Rail Tribute · Rail Bridge ROANOKE NAMES · The Roanoke Bridge of the 21st Century · The Roanoke Link · The Roanoke Overpass · The Roanoke Skyway · The Roanoke Liaison · The Roanoke Walkway · The City Connector · The Roanoke Connection · Downtown Roanoke Skywalk · View of the City Walkway · The City View Walkway · The Big Lick Bridge · City View · Gainesboro Crossover · Gainesboro Gateway · Gainesboro Skywalk · Downtown Bridge · Bridges Over Roanoke · Little Bridge Over Roanoke · The City Crossover HOTEL and MARKET NAMES · The Market Connection · The Downtown Connection · Hotel Highwalk · Marketway Bridge · The Hotel Link · The City Market Link · The Market Square Bddge · Hotel Roanoke Express · Market Skywalk · Market Crossing · Hotel and Market Bridge · The Market Bridge · Market Run · The Hotel Market Walkway · Market Street Bridge · The Roanoke City Market Breezeway I"BRIDGE NAMES FOR LIBRARY"-- Paoe #3 Thursday. SeDtember 7. 1995 10:23 A · The Roanoke City Market Bridge · Hotel Roanoke Breezeway · Hotel Roanoke Market Tunnel · The Market Promenade · The Market Manor Bridge · The Hotel Footbridge GLASS NAMES · The Looking Glass · The Big Glass Structure · The Crystal Crossway · SEE-SPAN · The Crystal Causeway · The Crystal Walk · The Crystal Bridge · Crystal Lane · The Crystal Connection · The Glass Connection · The Glassway · Windows · The Glass Trestle · Clearview Bridge · The Crystal Span · The Glass Walkway · The Walking in Glass Bridge · Touch of Glass Walkway · The Glass Menagerie · The Glass Pass · Glass Skyway · The Glass Walkover · The Window Walkway · Glasshouse Bridge . · Glass Crossover Bddge · Crystal Tower Bridge · Adventure in Glass Causeway · Glass Gleam Causeway · The Window Pane Bridge · The Window Way Bridge · The Windows Connection CRITICAL NAMES · The Ugly I"BRIDGE NAMES FOR LIBRARY"-- Paoe #4 Thursdav. Seotember 7. 1995 10:23 A · TP.e White Elephant · The White Elephant Walk · Taxpayers' Folly · The $6 Million Bridge · Million Dollar Bridge · Million Dollar Walkway · Millionaire's Walk · A Bridge Too Far · The Taxpayer's Burden · Homeless Castle · Joke Bridge · Farce Bridge · Desert Storm · The Talahatchee Bridge · Valley Pedestro · Barometer Soup · The Unneeded Bridge · The Big Waste · The Black Hole · Bower's Blunder · Well Done · Edwards' Folly · The Bridge To Nowhere · Take the City to the Sauna · Bowers' Folly Bridge · Brooklyn Bridge · The Crystal Folly · David Bowers Memorial Parkway Skyline Albatross · The Bridge of Whys · Roanoke's Glass Folly · Folly a la Roanoke · Spandex · Mistake · Boondoggle · The Golden Fleece MISCELLANEOUS · Square Way · The Walking Bridge · David's Bridge · Landmark Span · The Connector · Light Bright Walkway I"BRIDGE NAMES FOR LIBRARY"-- Paoe #5 Thursday. Seotember 7. ~ 995 10:23 A · %he Brotherhood Bridge · H~ritage Bridge · The People's Bridge · The Extravaganza Bridge · The Island Bridge · The Dominion Bridge · The Tower Bridge · The Friendly Connection · The New Horizon · The Viabridge · Emerald Walkway · The Connection · The Outlook · The PedEx (for Pedestrian Expressway) · The Pedestrian Overpass · The Overpass · Dogwood Pass · Interconnection · The City of Fun Bridge · The Way To Go Bridge · The Way Over Bridge · The Big Link · The Promenade · Bridge of Beauty · History Way · The Grand Span · The Strollway · The Gateway Express · Express Link · City Connect · Convenient City · Fast Pass · Castle Bridge · Vision Tunnel · Rialto Bridge · Rivermont Walkway · Majestic Bridge · The Crossover · The Valley Bridge · Renewal Bridge · Valleywide Bridge · Grand Old Lady Bridge · The Way I"BRIDGE NAMES FOR LIBRARY"-- Paoe #6 Thursdav. Seotember 7. 1995 10:23 A · F{iendship Bridge · C-Span · People's Walk · The Valley Alley · The Big Link · Linkway · Eagle's Nest I"BRIDGE NAMES FOR LIBRARY"-- Paoe #7 Thursday. Seotember 7. 1995 10:23 A MARY f PARKER C~TY CLERK JUDITH M ST CLAIR DEPUTY CITY CLERK File #I32-I75. Octobe~ I8, 1977. I~h:. John P. thradshaw, Ir., Chalrmar% City Phrming Commission, Roanoke, ¥ i~glnla. £ear Mx. B=a~lsh~w:. At the Finan~a! and Flarm~ Session of the Council c~ MoMay, Oc~b~ 17, I977, on mot~n, d~y ~co~ed a~ ~ou~y adoptS, R~o~Mat~n No. 2 cont~ ~ t~ ~yor~s S~ o~ ~e Ci~ I~ies~ge r~t~e to ~ ~e n~ ~n S~eet Br~e t~ R~ L. Webber ~ ~ge, was ~e~e~ ~ a ~p~ is r~ ~om ~e Ci~ ~a~ Co~on ~ co~t~n wi~ ~ of b~aaes. city ~PP:dw "/~NI~. Wal~am G. Kuthy, Deputy N[anagez, City Plarm/ng, Building. Mx. By.ca E. Haner, City Manager, Building. September 12, 1977 Honor,hie Noel C. Taylor, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Naming of Bridges The Planning Commission at its meeting of September 7, 1977, consi- dered the above-cited subject. At that time, Mr. Kuthy, Deputy Manager of City Planning, presented the attached report with the staff recommendation that larger bridge structures in the City be named in honor of an individual, section of the City or a specific historic site. The Planning Commission's discussion of this matter centered %n the following areas: That it would be less confusing if a bridge retained the name of the street (such as Tenth Street) along which it was located. That there were.instances in the City in which there were more than one bridge along a street (such as Jefferson Street) in which instance the location of the bridge could cause identification problems. 3. That if any bridges were specifically named they should be new constructed ones which were major structures. 4. That any bridges named should bear names of a historical or cultural significance. Following discussion of the matter, the following motions were made: Mr. Bradshaw motioned, that the Planning Commission not make a policy at this time of renaming existing bridges for people or areas for the sake of changing names. The motion was seconded by Mr. Sowers and unanimously approved; Mr. Bradshaw also motioned that it would be the thinking of the body that new bridges, having a major impact on the City, should be identified in such a fashion as to make them unique and should be based on cultural or historical names. The motion was seconded by Mrs. Goode and unanimously approved. '..'onorable Mayor and Members of City Council Page 2 September 12, 1977 JPB:WGK:mp Attachment: a/s Respect£ully submitted, John ?. Bradshaw, Jr., Chairman Roanoke City Planning Commission September 5, 1977 Mr. John P. Bradshaw, Jr., Chairman and Members of the Planning Commission Roanoke, Virginia Dear Members of the Commission: Subject: Naming of Bridges To date, as near as I can ascertain, the City has no policy regarding the naming of bridges in the City. Most of ~he City's bridges bear the designation.of the street along which they are located or the area of the City in which they are located. Examples of this are the Tenth Street bridge and the Norwich bridge. There are only two bridges in the City which appear to not follow this pattern, namely the Bunter Memorial Viaduct and the Memorial bridge dedicated as a memorial to armed services per- sonnel. As general information, the State Department of Highways and Transportation routinely names each of their bridges as a memorial and a number of localities similarly do so. In general it would in my opinion appear appropriate that the City of Roanoke adopt a policy of naming its larger structures either in honor of an individual, section of the City, or a specific historic site. Bridges which accordingly should not be changed are: 1. The Hunter Memorial Viaduct 2. Memorial bridge 3. Norwich bridge 4. Wasena bridge 5. Buzzard Rock Ford bridge (now under construction) Bridges which would appear to be of sufflcent size to warrant being utilized as memorials are: Mr. John P~ Bradshaw, Jr., Chairman and Members of the Planning Commission Page2'' September 5, 1977 ~ .' 1. The new Jefferson Street 2. The Tenth Street bridge 3. The Walnut Avenue bridge 4. The Franklin Road bridge 5. The Ninth Street bridge 6. The Fifth Street bridge bridge There are,' of course, approximately 70 other bridges or cul- verts of varying size in the City, some of which perhaps would be adequate in size to bear a name. It is believed that the above-cited bridges are of such size and proportion that assignment of a name would be appropriate. The initial one for consideration might be the Jefferson Street bridge, should the Commission and City Council concur that the naming of bridges is appropriate. WGK:mp Respectfully submitted, William G. Kuthy Deputy Manager of City Planning MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk April 4, 1996 File #28-166-468 Ms. Marva Ridgeway 915 Norboume Avenue Vinton, Virginia 24179 Dear Ms. Ridgeway: I am enclosing copy of Ordinance No. 32852-031896 authorizing execution of a deed granting a permanent non-exclusive easement across City-owned property, located at the Beaverdam Reservoir in Bedford County and bearing Official Tax No. 120-A-10, for use as an access to adjoining property owned by David Fore, et al, upon certain terms and conditions. Ordinance No. 32852-031896 was adopted by the Council of the City of Roanoke on first reading on Monday, March 4, 1996, also adopted by the Council on second reading on Monday, March 18, 1996, and will be in full force and effect ten days following the date of its second reading. Sincerely, MFP:sm Eric. Mary F. Parker, CMC/AAE City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #28-166-468 Margaret K Garber, Attorney Brumberg, Mackey & Wall, P.L.C. 300 Professional Arts Building 30 W. Franklin Road Roanoke, Virginia 24011 Dear Ms. Garber: I am enclosing copy of Ordinance No. 32852-031896 authorizing execution of a deed granting a permanent non-exclusive easement across City-owned property, located at the Beaverdam Reservoir in Bedford County and bearing Official Tax No. 120-A-10, for use as an access to adjoining property owned by David Fore, et al, upon certain terms and conditions. Ordinance No. 32852-031896 was adopted by the Council of the City of Roanoke on first reading on Monday, March 4, 1996, also adopted by the Council on second reading on Monday, March 18, 1996, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32852-031896. VIRGINIA, AN ORDINANCE authorizing execution of a deed granting a permanent easement across City-owned property located at the Beaverdam Reservoir in Bedford County for use as an access road by adjoining property owners, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that the City Manager, or his designee, and the City Clerk, are hereby authorized to execute and attest, respectively, a Deed granting a permanent non-exclusive easement across City-owned property, located in Bedford County and bearing Official Tax Map No. 120-A- 10, for access to adjoining property owned by David Fore, et al, as shown on the survey attached to the report of the Water Resources Committee dated February 20, 1996, said deed to be in form approved by the City Attorney. ATTEST: City Clerk. March 4, 1996 Report No. 96-306 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Easement Across City Owned Property at Beaverdam Reservoir - Reaves E. Fore Estate Bedford County Tax No. 120-A-10 The attached staff report was considered by the Water Resources Committee at its regular meeting on February 20, 1996. The Committee recommends that Council authorize the execution of the appropriate document granting a permanent easement 30 feet wide in the current location as shown on the attached map across City-owned property at Beaverdam Reservoir in accordance with conditions stated in the attached report. Respectfully submitted, Elizabeth T. Bowles, Chairperson Water Resources Committee ETB:KBK:afm Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer M. Craig Sluss, Water Department Manager Margaret K. Garber, Brumberg, Mackey & Wall, P.L.C. Report No. 96-306 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: February 20, 1996 Members, Water Resources Committee · . Kiser, Director, Utilities and Operations thru W. Robert Her~anager EASEMENT ACROSS CITY OWNED PROPERTY AT BEAVERDAM RESERVOIR REAVES E. FORE ESTATE BEDFORD COUNTY TAX NO. 120-A-10 Backqround in chronological order is as follows: A. Beaverdam Reservoir in Bedford County has been owned and operated by the City of Roanoke since 1933. B. Access road across City-owned property has been utilized by owners of adjacent property for an unknown length of time, but at least since 1957. II. Current situation is as follows: Owners of adiacent property desire to sell a portion of their land. New owner will need to continue using the road across City-owned property in order to access the property· City has been asked to grant a permanent easement into the adjacent property to satisfy legal concerns prior to closing on the sale of the adjacent property· III. Issues in order of importance are.' A. Need B. Tmn,q Page 2 IV. Alternatives in order of feasibility are: Committee recommends that City Council authorize the execution of th,, appropriate document, in a form approved by the City Attorney, granting a permanent easement 30'wide in the current location as shown on the attached map across City-owned property at Beaverdam Reservoir. 1. Need for recorded easement to satisfy legal concerns is met. Timinq to allow closing on the sale of the property as soon as possible is met. 3. Costs of surveying, documents, and recording will be borne by applicant. Committee does not recommend that City Council authorize the execution of the appropriate document, in a form approved by the City Attorney, granting a permanent easement 30'wide in the current location as shown on the attached map across City-owned property at Beaverdam Reservoir. 1. Need for recorded easement to satisfy legal concerns is not met. Timin.q to a Iow closing on the sale of the property as soon as possible is not met. 3. Costs are not an issue. Committee's recommendation is that City Council authorize execution of the appropriate document granting a permanent easement 30'wide in the current location as shown on the attached map across City-owned property at Beaverdam Reservoir in accordance with Alternative "A". WRH/KBK/SEF/kh Attachment CC: City Attorney Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Manager, Water Department Margaret K. Garber, Brumberg, Mackey & Wall, P.L.C. SION ~XPIRES o ,/ Dennis Iq Brumberg Margaret K. Garber Rhona Levlne G. Nelson Mackey, Jr. Mary L. Poletti Richard H. Wall Law ~)~'ces Brumberg, Mackey & wall, L.c. Offices in Roanoke and The New River Valley 300 Professional Arts Bldg. 30 W. Franklin Road Roanoke, Virginia 24011 Telephone (540) 343-2956 Fax (540) 343-2987 February 13, 1996 Sarah Fitton Roanoke City Engineering Department 215 Church Avenue, S.W. Room 350 Roanoke, VA 24011 Dear Ms. Fitton: On behalf of David Fore, Roanoke grant an easement as Jack Bess. this is to request that the City of referenced on the survey prepared by Ultimately, the deed of easement will benefit land which is currently owned by David Fore, Ricky Fore, Ronald Fore, Jerry Fore and Debbie Fore Hubbard. If I can be of any further assistance, please do not hesitate to contact me. Very truly yours, Margaret K. Garber MKG/mg IN THE COUNCIL OF THE CITY OF ROANOKE, The 18th day of March, 1996. No. 32863-031896. VIRGINIA, A RESOLUTION changing the time and place of commencement of the regular meeting of City Council scheduled to be held at 12:30 p.m., on Monday, April 1, 1996. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The meeting of City Council regularly scheduled to be held at 12:30 p.m. on Monday, April 1, 1996, is hereby rescheduled to be held at 12:00 noon, Monday, April Bank Building, Mezzanine Level, 37 West 2:00 p.m. session on the same date to Chambers, at 215 Church Avenue, $. W. 2. The City Clerk is hereby authorized 1, 1996, at the Crestar Church Avenue, with the be held in City Council steps are deemed necessary to notify the public the time and place of such meeting. ATTEST: to take whatever of the change in City Clerk. CITY OF ROANOKE MEMORANDUM Date: To: From: March 6, 1996 Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk Please prepare the proper measure to provide that the City Council meeting on Monday, Apdl 1~ 1996, will convene at 12:00 noon, at the Crestar Bank Building, Mezzanine Level, 37 W. Church Avenue. The Council will meet with staff and officers of Downtown Roanoke, Inc., for lunch and a presentation on OUTLOOK, a new planning initiative for the downtown area. Your assistance will be appreciated. MFP:sm pc: W. Roo~_ '~ Herbert, City Manager Sandra H. t~akin, Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of March, 1996. No. 32854-031896. A RESOLUTION commending and congratulating the Roanoke Junior Express Hockey Team on their outstanding season. WHEREAS, and 17) plays WHEREAS, the Roanoke Junior Express Hockey Team (ages 15, 16 in the Mid-Atlantic Division for Midget Hockey Teams; the Roanoke Junior Express placed second and won the Bronze Medal in the International Junior Hockey Tournament held in Montreal, Quebec, Canada, on February 23, 24 and 25, 1996; WHEREAS, the Roanoke Junior Express Hockey Team won the Mid- Atlantic Championship, placing first and winning the Gold Medal in the Mid-Atlantic Tournament held on March 1, 2 and 3, 1996; WHEREAS, the team will be playing in a Tier 2 Tournament in Maryland on March 15, 16 and 17, 1996, with hopes of going on to compete in a National Tournament; WHEREAS, the team members are Scott Baker, Ryan Watson, Evan Maxey, Steven Hamblen, Chad Whitworth, Jeremy Blair, Jeremy Brown, William Spiller, Greg Hahn, Mark Tuggle, Kevin Duddy, Robert Smith, Patrick Savard, Dan Pitman and Bryan Paiement, Stickboy; WHEREAS, the team is coached by Dick Pitman, Head Coach, Dean Watson, Assistant Coach, and Pierre Paiement, who served as a Special Coach during the International Tournament in Montreal; and WHEREAS, by achieving success in a sport for which our region is not ordinarily noted, these outstanding young men have brought recognition and honor to the City of Roanoke; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Roanoke Junior Express Hockey Team is commended and congratulated on the outstanding season they have had thus far, and this Council extends to the team its best wishes for the team's continued success. 2. The City Clerk is directed to forward an attested copy of this resolution to Dick Pitman, Head Coach, Dean Watson, Assistant Coach, and Pierre Paiement, Special Coach. ATTEST: City Clerk. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 !-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 March 15, 1996 SANDRA H. EAKIN Depu~ City Clerk Mr. Andre J. Savard 3409 Londonderry Lane, S. W. Roanoke, Virginia 24018 Dear Mr. Savard: Pursuant to our telephone conversation this week, I would like to confirm that the Roanoke Junior Express Hockey team and coaches will attend the regular meeting of Roanoke City Council on Monday, March 18, 1996, at 7:00 p.m., in order to receive a Resolution commending and congratulating the team on their outstanding season. The Council meeting will be held in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. If you have any questions, please call me at 981-2541. Thank you for your assistance. Sincerely, SHE:s Sandra H. Eakin Deputy City Clerk CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION DATE: TO: FROM: SUBJECT: March 11, 1996 Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk r Resolution recognizing the Roanoke Junior Express Hockey Team Council Member Mac McCadden has requested that a Resolution be prepared for presentation at the March 18 Council meeting recognizing the Roanoke Junior Express Hockey Team for its accomplishments in Regional and International tournaments. I am attaching information about the team that may be helpful in preparing the Resolution. Your assistance will be appreciated. If you have questions, please do not hesitate to call me. MFP:se Attachment PRESENTATION ON MARCH 18 TO ROANOKE JUNIOR EXPRESS HOCKEY TEAM The Roanoke Junior Express Hockey Team (ages 15, 16 and 17) is in the Mid-Atlantic Division for Midget Hockey Teams, and won first place in the Mid-Atlantic Division Championship. The Roanoke Junior Express placed second and won the bronze medal in the International Junior Hockey Tournament held in Montreal, Quebec, Canada, on February 23, 24 and 25, 1996: Date Team Played Score Feb. 23,1996 Houston, Texas Howard County, Md. 3-2 Won 5-3 Won Feb. 24,1996 Lehigh, Pennsylvania Nassau, New York 2-0 Won 1-5 Lost Feb. 25,1996 Howard County, Md. 5-3 Won The team placed first and won the gold medal in the Mid-Atlantic Tournament held on March 1, 2 and 3, 1996, having won games against teams from Greensboro, N. C., Hillsboro, N. C., and Raleigh, N. C. They will be playing in a Tier 2 Tournament in Maryland on March 15, 16, and 17, and they will go on to compete in a National Tournament if they win the Tier 2 Tournament. TEAM ROSTER #3 Scott Baker #27 William Spiller #7 Ryan Watson ~t4 Greg Hahn #12 Evan Maxey ~57 Mark Tuggle #15 Steven Hamblen #66 Kevin Duddy #17 Chad Withworth #69 Robert Smith #22 Jeremy Blair #77 Patrick Savard #24 Jeremy Brown Goalie Dan Pitman Stickboy Bryan Paiement Dick Pitman, Coach Dean Watson, Assistant Coach Pierre Paiement, Special Coach during the International Tournament in Montreal MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 March 20, 1996 File #24-87-79-169-176-352 SANDRA H. EAKIN Deputy City Clerk Evelyn Jefferson Vice-President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32868-031896 amending Article III, Sg)ecial License Taxation, of Chapter 19, [.J~XlI~LC~i~, of the Code of the City of Roanoke (1979), as amended, by the addition of new Section 19-16.1, Exem_otion for craft shows, art shows. etc.. under certain circumstances, to provide for exemption from taxation of organizers of craft shows, art shows, trade shows and festivals held in public parks, streets or sidewalks under certain circumstances; by the addition of new Section 19-78.1, Craft shows, art shows, trade shows and festivals, to provide for imposition of a license tax upon the organizer of a craft show, art show, trade show and festival and exemption from license tax for the individual exhibitors; and amending Section 19-80, Street and other sellers, of the Code of the City of Roanoke (1979). Ordinance No. 32868-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Please include Ordinance No. 32868-031896 in Supplement No. 36 to the Roanoke City Code. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 March 20, 1996 File #24-67-79-169-176-352 SANDRA H. EAKIN Deputy City Clerk Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32868-031896 amending Article III, ~ Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, by the addition of new Section 19-16.1, E~(embtion for craft shows, art shows. etc.. under certain circumstances, to provide for exemption from taxation of organizers of craft shows, art shows, trade shows and festivals held in public parks, streets or sidewalks under certain circumstances; by the addition of new Section 19-78.1, Craft shows, art shows, trade shows and festivals, to provide for imposition of a license tax upon the organizer of a craft show, art show, trade show and festival and exemption from license tax for the individual exhibitors; and amending Section 19-80, Street and other sellers, of the Code of the City of Roanoke (1979). Ordinance No. 32868-031896 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 18, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of March, 1996. No. 32868-031896. AN ORDINANCE amending Article III. Special License Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, by the addition of new Section 19-16.1, Exemption for craft shows~ art shows~ etc.~ under certain circumstances, to provide for exemption from taxation of organizers of craft shows, art shows, trade shows and festivals held in public parks, streets or sidewalks under certain circumstances; by the addition of new Section 19-78.1, Craft shows~ art shows~ trade shows and festivals, to provide for the imposition of a license tax upon the organizer of a craft show, art show, trade show and festival and the exemption from license tax for the individual exhibitors; amending Section 19-80, Street the Code of the City of Roanoke (1979); emergency. and other sellers, of and providing for an WHEREAS, the City of Roanoke did on Sunday, March 10, 1996, duly and legally publish in The Roanoke Times, a newspaper having general circulation in the City, a notice of the proposed change in local license tax imposed upon the organizer, manager, or conductor of a craft show, art show, trade show or festival; and WHEREAS, a public hearing was held on said proposed change by this Council at its regular meeting on March 18, 1996, at 7:00 p.m., after due and timely notice thereof by publication in The Roanoke Times, at which hearing all citizens were afforded the opportunity to be heard on said proposed change. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Article III. Special License Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as follows: Article III. Special License Taxation. §19-16.1. Exemption for craft shows, art shows, etc., under certain circumstances. Nothing contained in this chapter shall be construed to require the payment of a local license tax under this chapter for a craft show, art show, trade show or festival as defined in section 19-78.1 provided the person who organizes, manages, conducts, or sponsors such an event has entered into a contract with the City establishing the terms and conditions of the use of the public park, street or sidewalk. §19-78.1. Craft shows, art shows, trade shows and festivals. (a) A craft show, art show, trade show or festival shall mean any event operating under the auspices of a single organizer, manager, conductor, or sponsor and consisting of a group of five (5) or more separate and distinct vendors selling or offering for sale goods, wares, or merchandise at a specific location in a public park, street, or sidewalk for a period of less than 15 days during any license tax year. (b) There is imposed upon every person who organizes, manages, conducts or sponsors a craft show, art show, trade show or festival in the City a license tax of $3.00 for each vendor selling or offering for sale goods, wares, or merchandise at such show or festival during a single day or any portion of such day. The total license tax due and owing pursuant to this section shall not exceed $500.00 per tax year. (c) No person selling or offering for sale goods, wares, or merchandise at a craft show, art show, trade show or festival shall be liable for any license taxation on gross receipts or required to obtain a license pursuant to any other provision of this chapter as a result of participating in such show or festival if the organizer, manager, conductor, or sponsor of such show or festival obtains a license and pays the license tax provided in this section. (d) This section shall have no application to the following: (1) Wholesale merchants or peddlers who are covered by section 19-81 of this chapter; (2) Persons selling meats, milk, butter, eggs, poultry, fish or other seafood, game, vegetables, fruits or other family supplies of a perishable nature or farm products which have been raised, grown, caught or harvested by the seller and not purchased by the seller for resale; (3) Persons selling used or secondhand household goods or personal effects or handcraft items from flea market stalls; and (4) Persons selling their own used or secondhand household goods or personal effects from their place of abode to the extent such sales are permissible under the Code of the City of Roanoke (1979), as amended. 2. Section 19-80, Street and other sellers, of Article III. Special License Taxation, of Chapter 19, License Tax Code of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: S19-80. Street or other sellers. Effective March 18, 1996 there is imposed upon every transient person who carries and exhibits wares upon his person and who sells such wares on the streets or in or about the public places of this city during a parade for 3 a period of fourteen (14) days or less per tax year a license tax of six dollars ($6.00) per week. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. March 18, 1996 Honorable Mayor and Members of City Council Roanoke, Virginia Honorable Mayor and Members of Council: The City of Roanoke has never established a specific tax structure to address festivals and shows. -r'he ordinance attached will establish such a structure while also maintaining the itinerant merchant and street orother sellers sections in place. The need for such structure stems from previous and current application of our current license tax code. Therefore, by not specifically addressing festivals and shows in our current license tax code, events of this nature are left to be arguably classified under the street seller sections currently in place. A craft show, art show, trade show, or festival will be identified by specific definition. Once classified by definition such an event will be exempt from local license tax provided the sponsor has entered into a written contract with the City for use of a public park, street or sidewalk. If such contract does not exist, then the sponsor of the defined event will be required to pay a local license tax at a rate of $3.00 per vendor per day, subject to a maximum tax of $500.00. Any event that is not classified within the definition of craft show, art shew, trade show, or festival will continue to be subject to the current license tax code. The prescribed language addresses the concerns of the local merchants that pay the license tax every year and it continues to promote Roanoke as a Festival City. The Commissioner of the Revenue's Office has discussed the proposed ordinance with all known local festivals and shews. Honorable Mayor and Members of City Council March 18, 1996 Page 2 We recommend your adoption of the attached ordinance to establish the tax structure for festivals and show. We would be pleased to address any questions. Director of Finance JDG\MCF:s Attach ment _mm~ssioner of'the F~venue C; W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney Laban Johnson, Special Events Coordinator Ad Number: 31035423 Publisher's Fee: $79.20 MARY F. PARKER, CITY CLE ROOM 456, ~fJNICIPAL BUIL 215 CHURCH AVENUE, S.W. ROANOKE, VA 24011-1536 The Roanoke Times STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 03/10/96 FULL RUN - Sunday Witness, this 13th day of March 1996 Authorized Signature NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given pursuant to ~58.1-3007, Code of Virginia (1950), as amended ("State Code"), that it is proposed that an ordinance be adopted amending the Code of the City of Roanoke (1979), as amended, to provide for the imposition of a license tax upon the organizer of a craft show, art show, trade show and festival, and the exemption from license tax for the individual exhibitors and for the exemption of such organizer under certain circumstances. Copies of the ordinance to be considered by City Council in connection with this proposed change are on file in the Office of the City Clerk. A public hearing will be held before the Council of the City of Roanoke on Monday, March 18, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chambers, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which time citizens of the City shall be given an opportunity to appear and be heard by Council on the subject of this proposed change. GIVEN under my hand this 7th day of Marc. h , 1996. Mary F. Parker, City Clerk. Ipages ~' Post-it* Fax Note 7671 Oate.~ I~ ~ #o, Co./Dept ~ Co. Note to publisher: Please publish once in "The Roanoke Times" on March 10, 1996. Please send bill and publisher's certificate to Mary F. Parker, City Clerk, Room 456 Municipal Building, 215 Church Avenue, $.W., Roanoke, Virginia 24011. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 991-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #20-51-66-178-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 18, 1996, Mr. Ray W. Barbour, 686 Montrose Avenue, S. E., expressed concern with regard to single family, two-story dwellings which are purchased for conversion to duplex units without providing adequate off-street parking, thereby leading to crowded conditions on narrow City streets. The Mayor requested that the Chief of Planning and Community Development contact Mr. Barbour to discuss specific concerns. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Mr. Ray W. Barbour, 686 Montrose Avenue, S. E., Roanoke, Virginia 24013 William F. Clark, Director, Public Works John R. Marlles, Chief, Planning and Community Development MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk March 20, 1996 File #20-66-514 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke held on Monday, March 18, 1996, Mr. Woodrow C. Hickman, Jr., 1010 Norfolk Avenue, S. W., inquired as to the legality of double parking on City streets. The Mayor requested that the Director of Public Safety, or his representative, contact Mr. Hickman to discuss specific concerns. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Mr. Woodrow C. Hickman, Jr., 1010 Norfolk Avenue, S. W., Roanoke, Virginia 24016 George C. Snead, Jr., Director, Public Safety