HomeMy WebLinkAboutCouncil Actions 05-06-96WHITE
32894
ROANOKE CITY COUNCIL
REGULAR WEEKLY SESSION
MAY 6, 1996
12:30p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. All Present.
A. Joint meeting of the Roanoke City Council and the Roanoke
Neighborhood Partnership Steering Committee.
(12:40 p.m. - 1:45 p.m.)
No action was taken.
File #132-165-488
B. Hearing of Citizens Upon Public Matters: None.
ROANOKE CITY COUNCIL
REGULAR WEEKLY SESSION
MAY 6, 1996
2:00 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
Proclamation declaring May 4 - 19, as Virginia Heritage Tourism Weeks.
File #3-336
Election of two Trustees to the Roanoke City School Board for terms of
three years each, commencing July 1, 1996, and ending June 30, 1999.
The following persons were interviewed by the Council on Thursday,
April 25, 1996:
2
C-1
C-2
Charles W. Day
Martin D. Jeffrey
James K. Lowe, Jr.
Brian J. Wislmeff
Charles W. Day was reelected and Brian J. Wishneff was elected as
Trustees of the Roanoke City School Board for terms of three years, each,
commencing July 1, 1996, and ending June 30, 1999.
File #15-110-467
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
Minutes of the regular meetings of City Council held on Monday,
February 5, 1996, and Tuesday, February 20, 1996.
RECOMMENDED ACTION: Dispense with the reading of the minutes and
approve as recorded.
A communication fi.om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #15-110-132 Executive Session.
C-3
C-4
C-5
C-6
C-7
A communication from Mayor David A. Bowers requesting Council's
support in opposing the cancellation of bus coaneetions from Roanoke to Clifton
Forge for Amtrak service.
RECOMMENDED ACTION:
Refer to the City Attorney for preparation of
the proper measure requesting Amtrak to
reinstate bus service.
Removed from Consent Agenda for discussion. (See Item C-3, page 5.)
A report of the City Manager with regard to conveyance of property to
First Baptist Church in connection with the Second Street/Gainsboro Road
Project.
RECOMMENDED ACTION: Receive and file.
File #2-166-178-215-514
A report of the City Attorney with regard to sale of real property to collect
delinquent real estate taxes.
RECOMMENDED ACTION: Receive and file.
File #2-79-140
A communication from Fred P. Roessel, Jr., Ph.D., Executive Director,
Blue Ridge Community Services, requesting Council's ratification of the
appointment of The Reverend William L. Lee as an at-large member of the Blue
Ridge Community Services Board of Directors, for a term ending December 31,
1998.
RECOMMENDED ACTION: Concur in the request.
File #15-110-314-335
Qualification of the following persons:
Walter M. Fizer as a member of the Building Code Appeals
Board, Building Construction Division (Volume I), for a
term ending September 30, 1997; and
File #15-32-110
4
M. R. Khan as a member of the Roanoke Civic Center
Commission, to fill the unexpired term of W. Alvin Hudson,
resigned, ending September 30, 1996.
File #15-110-192
RECOMMENDED ACTION: Receive and file.
0
REGULAR AGENDA
A communication from Mayor David A. Bowers requesting Council's
support in opposing the cancellation of bus connections from Roanoke to
Clifton Forge for Amtrak service.
The matter was referred to the City Attorney for preparation of the
proper measure, Council Members McCadden, Parrott and Wyatt voting
no.
File #55-13%340
HEARING OF CITIZENS UPON PUBLIC MATTERS:
Request to discuss a matter regarding permanent pay raises for City of
Roanoke retirees. Clarence R. Martin, President, Roanoke City Retirees
Association. (5 minutes)
The remarks were received and filed, and the matter was referred to
1996-97 budget study for discussion.
File #60-429
b. Other Hearing of Citizens: None.
4. PETITIONS AND COMMUNICATIONS:
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, requesting acceptance of funding provided by
the State Compensation Board for acquisition of furniture and equipment;
and a report of the City Manager concurring in the request.
Adopted Budget Ordinance No. 32895-050696. (7-0)
File #60-108-133
5
A communication from the Honorable Marsha C. Fielder, Commissioner
of the Revenue, requesting Council's concurrence in certain action taken
by the State Compensation Board reclassifying a Deputy I position to
Deputy III.
Adopted Resolution No. 32896-050696. (7-0)
File 0106-108-184
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending appropriation of funds, in the amount of
$116,397.00, to cover projected shortfalls for self-insured
automobile liability and general liability claims, settlements and
judgments.
Adopted Budget Ordinance No. 32897-050696. (7-0)
File 058-60-202
A report recommending acceptance of the bid submitted by Baker
Brothers, Inc., in the amount of $80,890.00, to provide one new
robber tired loader for use by the Street Maintenance Department;
and transfer of funds in connection therewith.
Adopted Budget Ordinance No. 32898-050696 and Resolution
No. 32899-050696. (6-0, Council Member Parrott abstained
from voting.)
File #60-183-270-472-514
A report recommending e ecuaon of an agreement authorizing the
Northwest Recreation Club to construct a permanent addition to an
existing structure at Westside ballfield.
Adopted Ordinance No. 32900 on first reading. (7-0)
File #67-304
A report with regard to a request for a traffic signal at Tenth Street
and Hunt Avenue, Iq. W.
Received and filed.
File #20-66-165.$14
A report with regard to a request for installation of a traffic signal
at the intersection of Hollins Road and Liberty Road, N. E.
Received and ~ed.
File 020-66-165-514
A report recommending execution of a City-State Agreement, as
well as all utility agreements for adjustment of water and sewer
facilities, in connection with the widening of Brandon Avenue,
S. W., from Edgewood Street to the West Corporate limits; and
appropriation of funds in connection therewith.
Adopted Budget Ordinance No. 32901-050696 and Ordinance
No. 32902-050696. (7-0)
File 020.27-60-77-217-330-468-514
A report recommending appropriation of $184,331.00 from the
Capital Maintenance and Equipment Replacement Program and
Prior Year Retained Earnings, to provide funds for various
operational needs/purchase of equipment for certain City
depa~hnents.
Adopted Budget Ordinance No. 32903-050696. (7-0)
File #22.60-67-70-183-268-270-354-361-472
A report recommending acceptance of the bid submitted by
Virginia Turf and Irrigation Company, in the amount of
$102,840.00, for two new 16-foot rotary mowers for use by the
Parks/Grounds Depa, hnent; and transfer of funds in connection
therewith.
Adopted Budget Ordinance No. 32904-050696 and Resolution
No. 32905-050696. (7-0)
File #60-67-183-270-361-472
7
o
10.
A report recommending approval of a leave of absence for
educational purposes for an employee of the City Library.
Adopted Resolution No. 32906-050696. (%0)
File #24-184-202-323
A report recommending execution of a Contract for Services with
Total Action Against Poverty, Inc.
Adopted Resolution No. 32907-050696. (6-0, Council Member
McCadden was out of the Council Chamber.)
File #72-110-226-318
bo
DIRECTOR OF FINANCE:
1. A financial report for the month of March, 1996.
Received and f'fled.
File 01-10
A joint report of the Chairperson and Secretary-Treasurer, Board
of Trustees of the City of Roanoke Pension Plan, with regard to
actuarial assumptions and pension benefits for members of the
Pension Plan.
Adopted Ordinance No. 32908-050696. (6-0, Council Member
McCadden abstained from voting.)
File #24-405-429
Richard B. Sarver, President, Roanoke Firefighters
Association, requested that Council consider using the savings
from the recommended reduced payroll contribution rate to
match contributions to the City's Deferred Compensation Plan
for all participating City employees with three or more years
of service in a permanent, full-time position, which
contribution would be based on the recommended payroll
contribution rate each year for the applicable retirement
system. For example:
8
o
If the City's total contribution
£ate is:
under 11 percent
under 12 percent
under 13 percent
under 14 percent
14 percent and higher
$20.00 per pay day
$15.00 per pay day
$10.00 per pay day
$$.00 per pay day
$0 per pay day
It was the consensu,s, of Council that the matter would be.
referred to the C~ty Manager for study, report anti
recommendation.
File #184-202-429
REPORTS OF COMMITTEES:
a. A report of the bid committee recommending acceptance of the
recommendation of the consultant, Malcolm Pirnie, Inc., that all bids
submitted for a Biological Aerated Filter Treatment System at the Water
Pollution Control Plant be rejected, that contract documents be revised,
and that the project be re, advertised for bids. Vice-Mayor William White,
Sr., Chairperson.
bo
Adopted Resolution No. 32909-050696. (7-0)
File #27-183-405-468
A report of the bid committee recommending acceptance of the bid
submitted by Adams Construction Company, in the amount of
$1,375,786.00, for paving and profiling of various streets within the City
of Roanoke; and appropriation of ftmds in connection therewith- Vice-
Mayor William White, Sr., Chairperson.
Adopted Budget Ordinance No. 32910 -050696 (7-0), and Ordinance
No. 32911-050696 (6-0, Council Member Wyatt was out of the
Council Chamber.)
File #20-60-514
9
eo
A report of the Water Resources Committee recommending acceptance
of the dedication to the City of Roanoke of a water line and easement
crossing property of Sears, Roebuck & Co., Valley View Associates
Limited Pamaership, Noro-Valley View Associates, Ltd., and Wal-Mart
Stores, Inc. Council Member Elizabeth T. Bowles, Chairperson.
~d~*~a C~rdinance No. 32912 on first reading. (6-0, Council
~e~'~ ~hite was out of the Council Chamber.)
File #28-68-183-468
A report of the Water Resources Committee recommending execution of
the appropriate document granting a new easement across City-owned
property at Coyner Springs to Appalachian Power Company, and
abandoning unused portions of the existing easement. Council Member
Elizabeth T. Bowles, Chairperson.
adopted Ordinance No. 32913 on ..first re.adin, g. (6-0, Council
Member White was out of the Council ChamDer.j
File #28.29-166-2t05-330-468
A report of the Water Resources Committee recommending execution of
a new lease agreement with Blue Ridge Public Television for
approximately five acres of City-owned property located in Fishbum
Park. Council Member Elizabeth T. Bowles, Chairperson.
Adopted Ordinance No. 32914 on first reading. (6-0, Council
Member White was out of the Council Chamber.)
File #67-166-373-448-468
A report of the Water Resources Committee recommending acquisition
of permanent storm drainage easements and temporary construction
easements across certain properties for a storm drainage project in Villa
Heights, N. W.; and transfer of $40,000.00 f~om the 1992 General
Obligation Bond proceeds account to a new Capital Projects Fund
account to be established by the Director of Finance. Council Member
Elizabeth T. Bowles, Chairperson.
Adopted Budget Ordinance No. 32915-050696 and Ordinance No.
32916-050696. (6-0, Council Member White was out of the Council
Chamber.)
File #27-28-30-$3-217-$14
l0
A report of the Roanoke Valley Regional Cable Television Committee
recommending approval of the City's share of the budget for the
Government and Educational Access Cable Television Studio, in the
amount of $90,974.00. Council Member John H. Parrott, Chairperson.
Adopted Resolution No. 32917-050696. (7-0)
File #60-448
7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 32891, on second reading, authorizing the Mayor to
execute an Agreement between the County of Roanoke and the City of
Roanoke relating to the boundary line between said governmental entities,
and authorizing certain other actions relating to such boundary line
adjustment.
Adopted Ordinance No. 32891-050696. (7-0)
File #91-200
A Resolution changing the time and place of commencement of the
regular meeting of City Council scheduled to be held at 12:30 p.m., on
Monday, May 20, 1996.
Adopted Resolution No. 32918-050696. (6-1, Council Member
McCadden voted no.)
File #132-247-304
A Resolution establishing the date of a special meeting of the Council of
the City of Roanoke for the purpose of adopting the proposed annual
budget for the City of Roanoke for fiscal year 1996-1997 and related
matters.
Adopted Resolution No. 32919-050696. (7-0)
File #60
A Resolution recognizing the meritorious service rendered to the City and
its people by the Honorable Gordon E. Peters, City Treasurer.
Adopted Resolution No. 32894-050696. (7-0)
File 034-80
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on various authorities, boards, commissions and cor~mittees
appointed by Council.
10. HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
CERTIFICATION OF EXECUTIVE SESSION. (?-0)
12
CITY OF ROANOKE
OFFICE OF CITYATTORNEy
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-g81 2431
WILBURN C. DIBLING, JR.
CITY ATTORNEY
May 6, 1996
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Council Members:
This is to request that City Council convene in Executive
Session pursuant to ~2.1-344(A)(7), Code of Virginia (1950), as
amended, to discuss a matter of probable litigation being a claim
of the City for money owed to the City.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. Dibling, Jr.
City Attorney
WCD:f
cc: W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
No. 32895-050696.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
A ro rfatfons
Judicial Administration
Commonwealth,s Attorney (1,2) .......................
$ 4,033,093
955,693
Grants-in-Aid Commonwealth
Commonwealth,s Attorney (3) $ 32,668,579
......................... 686,653
1) Expendable
Equipment <$1,000
2) Furniture and
Equipment >$1,000
3) Commonwealth,s
Attorney
(001-026-2210-2035) $ 298
(001-026-2210-9005) 27,251
(001-020-1234-0610) 27,549
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 6, 1996
Honorable Mayor and City Council
Roanoke, Virginia:
Subject: Appropriation for Additional Funds for
Furniture & Equipment
Dear Members of City Council:
II.
III.
IV.
A. The Commonwealth Attorney,s 1994-95 budqet reque~t
submitted to the State Compensation Board did not includ~
funding for data processing equipment.
Current Situation:
The State Compensation Board has approve, i the transfer of
unexpended personnel funds totaling $27,549 for the
purchase of data processing equipment.
The Commonwealth Attornev,s 19
~-~ mua e~ as a roved b
~ did not provide funding for data processing
equipment expenses.
Issues:
A. Cost to city
Alternatives:
ao
Council accept the funding provided by the State
Compensation Board for the data processing qulpment.
1. Cost:
a. Funding approved by the Compensation Board for
data processing qulpment would be 100%
reimbursable to the City.
City Council not accept the fundinq provided by the State
Compensation Board for the data processing equipment.
Honorable Mayor and Members of City Council
Page 2
1. Cost - Cost would not be an issue.
V. Recommendation:
City Council concur with Alternative A, thereby allowing
for the acceptance of the data processing equipment
funding.
~ the Compensation Board approved funds
in the amount of $27,549 to the following account
in the Commonwealth Attorney's budget:
Expendable Equip (<$1000)
(001-026-2210-2035)
$298
Furniture and Equip >$1000
(001-026-2210-9005)
$27,251
Increase the revenue estimat~ for shared expenses -
Commonwealth Attorney (001-020-1234-0610) in the
amount of $27,549.
Respectfully submitt~,
Donald S. Caldwell
Commonwealth's Attorney
DSC:btw
cc:
City Manager
City Attorney
Director of Finance
Director of Administration & Public Safety
Budget Administrator
Roanoke, Virginia
May 6, 1996
96-600
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Appropriation for Additional Funds for Furniture and Equipment - Office of the
Commonwealth's Attorney
I concur with the recommendation from the Commonwealth's Attorney relative to the above
referenced subject and recommend that City Council accept the funding provided by the State
Compensation Board for the acquisition of furniture and equipment.
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Commonwealth's Attorney
Director of Finance
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #106-108-184
Bruce W. Haynes
Executive Secretary
Commonwealth of Virginia
Compensation Board
P. O. Box 710
Richmond, Virginia 23218-0710
Dear Mr. Haynes:
I am enclosing copy of Resolution No. 32896-050696 concurring in reclassification by the
State Compensation Board of a position in the Office of Commissioner of the Revenue.
Resolution No. 32896-050696 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32896-050696.
A RESOLUTION concurring in reclassification by the State
Compensation Board of a position in the Office of Commissioner of
Revenue.
WHEREAS, the State Compensation Board reimburses the City of
Roanoke for one-half of all State approved salaries in the Office
of Commissioner of Revenue; and
has recently approved, subject to
reclassification of a position in the
WHEREAS, the Board
concurrence of City Council,
Commissioner's Office;
THEREFORE, BE IT
Roanoke as follows:
1. City Council concurs in the
position in the Office of Commissioner
RESOLVED by the Council of the City of
reclassification of one
of Revenue as approved by
the State Compensation Board and described in more detail in a
letter from Bruce W. Haynes, Executive Secretary, State
Compensation Board, to The Honorable Marsha Compton Fielder,
Commissioner of Revenue, dated April 2, 1996.
2. The Clerk is directed to forward an attested copy of this
resolution to Mr. Haynes.
ATTEST:
City Clerk.
MARSHA COMPTON FIELDER
CITY OF ROANOKE
COMMISSIONER OF THE REVENUE
215 Church Avenue, S.W., Room 251 .
Roanoke, Virginia 24011 ~
Telephone: (703) 981-2521
Fax: (703) 224-3115
May 6, 1996
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
The Report to Council attached regarding the Reclassification by the State Compensation Board
of the Commonwealth of Vir~nia of one position w~thin my office is presented for your
consideration and review. The second attachment is the letter fxom the Compensation Board
noting its approval based on your concurrence.
I look forward to answering any questions you may have on this issue and to seeing you on
Monday.
Sincerely,
M~ar ~ C°mpton Fielder
Commissioner of the Revenue
CITY OF ROANOKE
COMMISSIONER OF THE REVENUE
215 Clmrch Avenue, S.W., Room 251
Roanoke, Virginia 24011
Telephone: (703) 981-2521
Fax: (703) 224-3115
Roanoke, Vir~nia
May 6, 1996
Honorable Mayor and Members of City Council
Roanoke, Vir~nia
Dear Mayor Bowers and Members of Council:
Subject: Reclassification of Position by State Compensation Board
I. Background
A. The State Compensation Board cu~rantl¥ reimburses the City of Roanoke for one-half of
all state-approved staffsalaries in the office of the Commissioner of the Revenue. The
Compensation Board has designated each position within the Commissioner's office with
a certain grade and salary for reimbursement purposes.
B. Staffin the Office of the Commissioner of the Revenue are also classified within the City's
pay and classification plan and paid accordingly. The City salary these employees
receive exceeds that prescribed by the Compensation Board because of the State's failure to
substantially increase employee salaries in recent years.
II. Current Situation
A. A position in the Commissioner of the Revenue's office was approved for reclassification
by the State Compensation Board. The approval is based on the governing body's
concurrence with the reclassification. The position was upgraded ~om a Deputy I to a
Deputy III based on the responsibilities and duties of the position, resulting in an increase
in the mount that will be reimbursed by the State.
B. The employee will receive no salary_ increase as the City salaxy currently be'mg paid
exceeds the new State salat?.
m. Issue:
A. Fiscal Impact
IV. Alternatives:
A. City Council concur with the State Compensation Board's reclassification of the
Commlssione~'s employee, accepting the additional reimbursement fxom the
State.
1. The City will be reimbursed for one-half the employee's salary with the
reclassification in effect, an additional $2,041 per year.
B. City Council not concur with the State Compensation Board's reclassification of the
Commissioner's employee.
1. The City will not be reimbursed for one-half the employee's salary with the
reclassification in effect, an additional $2,041 per year.
V. Recommendation:
City Council approve the reclassification of the Commissioner's employee in the State
Compensation Board's pay plan fxom a Deputy I to a Deputy m and accept the additional
reimbursement as provided by this reclassification.
Respectfully submitted,
Marsha Compton Fielder
Commissioner of the Kevenue
cc: City Clerk
City Manager
Director of Finance
Director of Personnel Management
JUNE R FUNKHOUSER
DANNY M PAYNE
W J KUCHARSKI
COMMONWEALTH of VIRGINIA
COMPENSATION BOARD
P. O. BOX 710
RICHMON.,~4.~N~I 8-0710
BRUCE W HAYNES
3AMES Vi/ MATTHEWS
The Honorable Marsha C. Fielder
Commissioner of the Reveaue
City of Roanoke
Rm. 25 I, Municipal Bldg.
Roanoke, VA 24011
Dear Ms. Fielder:
This is in response to your request of Mareb 27, 1996 and to inform you of Compemation
Board action taken on your request.
The Board approved, mbieet to concurrence of Roanoke City Counell reclassification of
incumbent in permanent positioa f/6 fi.om DI (~ $16,3S2 to a DIll ~ $20,464, effective February 12,
1996. It is noted that tumove0~:an~ credits totaling $3717.17 in your FY96 will be USed to cover
the cost of this increase for lm/96.
However, the Board mint receive written c~acurrence of Roanoke City Council before our
records can be changed to reflect this action..
Please call Charlotte L~ck if you have any questions.
Sincerely,
Copy to:
Governing Body
Charlotte Luck, Acting
Progra~
June 1~ Funkhouser, Chairman
Brace W. Haynes
Executive Secretary
Senior Fiscal Technician, Treasurers/Commissioners'
James W. Matlhews, Assistant Executive Sec~ta~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32891-050696
Resolution No. 32894-050696
Budget Ordinance No. 32895-050696
Resolution No. 32896-050696
Budget Ordinance No. 32897-050696
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No, 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32906-050696
Resolution No. 32907-050696
Ordinance No. 32908-050696
Resolution No. 32909-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
Resolution No. 32917-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
W. Robert Herbert
May 10, 1996
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32891-050696
Resolution No. 32894-050696
Budget Ordinance No. 32895-050696
Resolution No. 32896-050696
Budget Ordinance No. 32897-050696
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32906-050696
Resolution No. 32907-050696
Ordinance No. 32908-050696
Resolution No. 32909-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
Resolution No. 32917-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
James D. Grisso
May 10, 1996
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Doris B. Peters
Retirement Administrator
Roanoke, Virginia
Dear Ms. Peters:
I am attaching copy of the following measure that pertains to the Finance Department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F, Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32891-050696
Resolution No. 32894-050696
Resolution No. 32896-050696
Resolution No. 32899-050696
Ordinance No. 32902-050696
Resolution No. 32905-050696
Resolution No. 32906-050696
Resolution No. 32907-050696
Ordinance No.
Resolution No.
Ordinance No.
Ordinance No.
Resolution No.
Resolution No.
Resolution No.
32908-050696
32909-050696
32911-050696
32916-050696
32917-050696
32918-050696
32919-050696
Wilburn C. Dibling, Jr.
May 10, 1996
Page 2
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Ma~ F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Diane S. Akers
Budget Administrator
Office of Management and Budget
Roanoke, Virginia
Dear Ms, Akers:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32891-050696
Resolution No. 32894-050696
Budget Ordinance No. 32895-050696
Resolution No. 32896-050696
Budget Ordinance No. 32897-050696
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32906-050696
Resolution No. 32907-050696
Ordinance No. 32908-050696
Resolution No. 32909-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
Resolution No. 32917-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
Diane S. Akers
May 10, 1996
Page 2
The aboverefemnced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc,
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Glenn D. Radcliffe, Director
Human Resources
Roanoke, Virginia
Dear Mr. Radcliffe:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32903-050696
Resolution No. 32906-050696
Resolution No. 32907-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
George C. Snead, Jr., Director
Public Safety
Roanoke, Virginia
Dear Mr. Snead:
I am attaching copy of the following measures that pertain to your directorate:
Budget Ordinance No. 32903-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F, Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
May 10, 1996
Sandra H. Eakin
Deputy City Clerk
William F. Clark, Director
Public Works
Roanoke, Virginia
Dear Mr. Clark:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32891-050696
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32909-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
May 10, 1996
Sandra H. Eakin
Deputy City Clerk
Kit B. Kiser, Director
Utilities and Operations
Roanoke, Virginia
Dear Mr. Kiser:
I am attaching copy of the following measures that pertain to your directorate:
Ordinance No. 32891-050696
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32909-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
Resolution No. 32918-050696
Resolution No. 32919-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Ma~/F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
William L. Stuart, Manager
Streets and Traffic
Roanoke, Virginia
Dear Mr. Stuart:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Charles M. Huffine
City Engineer
Roanoke, Virginia
Dear Mr. Huffine:
I am attaching copy of the following measures that pertain to your department:
Ordinance No. 32891-050696
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Resolution No. 32909-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Ellen S. Evans
Construction Cost Technician
Roanoke, Virginia
Dear Ms. Evans:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Resolution No. 32909-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
D. Darwin Roupe, Manager
Supply Management
Roanoke, Virginia
Dear Mr. Roupe:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32903-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
Resolution No. 32909-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
The Honorable Marsha Compton Fielder
Commissioner of the Revenue
Roanoke, Virginia
Dear Ms. Fielder:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32896-050696
Budget Ordinance No. 32915-050696
Ordinance No. 32916-050696
The abovereferanced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
The Honorable Donald S. Caldwell
Commonwealth's Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32895-050696
Ordinance No. 32908-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandm H. Eakin
Deputy City Clerk
May 10, 1996
Kenneth S. Cronin, Manager
Personnel Department
Roanoke, Virginia
Dear Mr. Cronin:
I am attaching copy of the following measures that pertain to your department:
Resolution No. 32896-050696
Budget Ordinance No. 32897-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
James A. McClung, Manager
Fleet and Solid Waste Management
Roanoke, Virginia
Dear Mr. McClung:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32898-050696
Resolution No. 32899-050696
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Robert K. Bengtson
Traffic Engineer
Roanoke, Virginia
Dear Mr. Bengtson:
I am attaching copy of the following measures that pertain to the Streets and Traffic
Department:
Budget Ordinance No. 32901-050696
Ordinance No. 32902-050696
Budget Ordinance No. 32910-050696
Ordinance No. 32911-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
John W. Coates, Manager
Parks and Recreation/Grounds Maintenance
Roanoke, Virginia
Dear Mr. Coates:
I am attaching copy of the following measures that pertain to your department:
Budget Ordinance No. 32904-050696
Resolution No. 32905-050696
The abovereferenced measures were adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call ma.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Beverly A. James
City Librarian
Roanoke, Virginia
Dear Ms. James:
I am attaching copy of the following measure that pertains to your department:
Resolution No. 32906-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
The Honorable Julian H. Raney, Jr., Chief Judge
The Honorable George W. Harris, Jr., Judge
The Honorable John L. Apostolou, Judge
The Honorable Vincent A. Lilley, Judge
The Honorable William D. Broadhurst, Judge
General District Court
Roanoke, Virginia
Dear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst:
I am attaching copy of the following measure that pertains to the General District Court:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10,1996
The Honorable Roy B. Willett, Chief Judge
The Honorable G. O. Clemens, Judge
The Honorable Clifford R. Weckstein, Judge
The Honorable Diane McQ. Strickland, Judge
The Honorable Richard C. Pattisall, Judge
The Honorable Robert P. Doherty, Judge
Twenty-Third Judicial Circuit
Roanoke, Virginia
Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisalt
and Judge Doherty:
I am attaching copy of the following measure that pertains to the Circuit Court:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
The Honorable Joseph M. Clarke, II, Chief Judge
The Honorable John B. Ferguson, Judge
The Honorable Philip Trompeter, Judge
The Honorable Joseph P. Bounds, Judge
Juvenile and Domestic Relations District Court
Roanoke, Virginia
Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds:
I am attaching copy of the following measure that pertains to the Juvenile and Domestic
Relations District Court:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Patsy A. Bussey, Clerk
Juvenile and Domestic
Relations District Court
Roanoke, Virginia
Dear Ms. Bussey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10,1996
Ronald S. Albright, Clerk
General District Court
Roanoke, Virginia
Dear Mr. Albright:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F, Parker, CMC/AAE
City Clerk
Sandm H, Eakin
Deputy City Clerk
May 10, 1996
Bobby D. Casey
Office of the Magistrate
Roanoke, Virginia
Dear Mr. Casey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Michael Meise
Acting Law Librarian
Roanoke, Virginia
Dear Mr. Meise:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32908-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Willard N. Claytor
Director of Real Estate Valuation
Roanoke, Virginia
Dear Mr. Claytor:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32891-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
MFP:sm
Enc.
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Kathy L. Brickey, Appraiser Aide, Real Estate Valuation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Evelyn D. Dorsey
Zoning Administrator
Roanoke, Virginia
Dear Ms. Dorsey:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32891-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to cell me.
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Ronald H. Miller
Building Commissioner
Roanoke, Virginia
Dear Mr. Miller:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32891-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
CITY OF ROANOKE
Office of the City Clerk
Mar~ F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
May 10, 1996
Steven J. Talevi
Assistant City Attorney
Roanoke, Virginia
Dear Mr. Talevi:
I am attaching copy of the following measure that pertains to your department:
Ordinance No. 32891-050696
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
If you have questions, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IUHdiiid iUiI
Given under our hand~ and the Seal of the City of Roanoke this fourth day of May
nineteen hundred and ninety-six.
WHEREAS,
historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride and maintaining
community character wttile entumcing livability and tourism; and
historic preservation is relevant for communities across the nation,
both urban and rural, and for .4rnericans of all ages, all walks of
life, and ali ethnic backgrounds; and
it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals tn helping to preserve
the tangible aspects of the heritage that has shaped us as a people;
?r~erv~ Community" is the theme for Virginia Heritage Tourism
F~eeks 1996, sponsored by the Roanoke Valley Preservation
Foundation, the Roanoke Valley Convention and Visitors Bureat~
and the Cornmom~alth of Virginia Depuriment of Historic
Resources; and
cJtlgem of the City of Roanoke are urged to join their fellow
cttizen~ across the ~Jnited States in recognizing and participating
in this special observance.
NOW, THEREFORE, 1, David .4. Bowers, Mayor of the City of Roanoke,
Virgini~ do hereby proclaim May 4 - 19, 1995, throughout the City of
Roanoke, as
VIRGINIA HERITAGE TOURISM WEEK, S,
ATTEST: . .
Mary F. Parker
City Clerk
David A. Bowers
Mayor
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.~L, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
May 9, 1996
File #15-110-467
SANDRA H. EAKIN
Deputy City Clerk
Mr. Charles W. Day
1830 Grayson Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Day:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 6, 1996,
you were reelected as a Trustee of the Roanoke City School Board for a term of three
years, commencing July 1, 1996 and ending June 30, 1999.
Please find enclosed a Certificate of your reelection. Your Oath of Office has been
forwarded to Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools, for
appropriate handling prior to commencement of your term of office on July 1. You are
requested to return one copy of the Oath of Office to the undersigned prior to serving in
the capacity to which you were reelected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to be of service to the City of Roanoke as a Trustee of the
Roanoke City School Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eric.
Mr. Charles W. Day
May 9, 1996
Page 2
pc:
The Reverend C. Nelson Harris, Chairperson, Roanoke City School
Board, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015
Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Sandra H. Eakin, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the sixth day of May, 1996, CHARLES W. DAY was reelected as a Trustee
of the Roanoke City School Board for a term of three years, commencing July 1, 1996 and
ending June 30, 1999.
Given under my hand and the Seal of the City of Roanoke this ninth day of May,
1996.
City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
May 9, 1996
File #15-110-467
SANDRA H. EAK/N
Deputy City Clerk
Mr. Brian J. Wishneff
2330 Mt. Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Wishneff:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 6, 1996,
you were elected as a Trustee of the Roanoke City School Board for a term of three years,
commencing July 1, 1996 and ending June 30, 1999.
Please find enclosed a Certificate of your election. Your Oath of Office has been
forwarded to Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools, for
appropriate handling prior to commencement of your term of office on July 1. You are
requested to return one copy of the Oath of Office to the undersigned prior to serving in
the capacity to which you were elected.
For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as
amended, I am enclosing copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School
Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
Mr. Brian J. Wishneff
May 9, 1996
Page 2
pc:
The Reverend C. Nelson Harris, Chairperson, Roanoke City School
Board, 2813 Edgewood Street, S. W., Roanoke, Virginia 24015
Dr. E. Wayne Harris, Superintendent of Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City
Public Schools
June S. Nolley, Clerk of the Roanoke City School Board
Sandra H. Eakin, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council held on the sixth day of May, 1996, BRIAN J. WISHNEFF was elected as a
Trustee of the Roanoke City School Board for a term of three years, commencing July 1,
1996 and ending June 30, 1999.
Given under my hand and the Seal of the City of Roanoke this ninth day of May,
1996.
City Clerk
MARY E PARIC~R~ CMC~AA~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File ~467
Mr. James K. Lowe, Jr.
2414 Lincoln Avenue, S. W.
Roanoke, Virginia 24015-2608
Dear Mr. Lowe:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 6, 1996,
Charles W. Day was reelected and Brian J. Wishneff was elected as Trustees of the
Roanoke City School Board for terms of three years, each, commencing July 1, 1996 and
ending June 30, 1999.
On behalf of the Mayor and Members of the Roanoke City Council, I would like to express
sincere appreciation for your interest in serving the City as a Trustee of the Roanoke City
School Board.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKF,,
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File ~467
Mr. Martin D. Jeffrey
2901 Bradley Street, N. E.
Roanoke, Virginia 24012
Dear Mr. Jeffrey:
At the regular meeting of the Council of the City of Roanoke held on Monday, May 6, 1996,
Charles W. Day was reelected and Brian J. Wishneff was elected as Trustees of the
Roanoke City School Board for terms of three years, each, commencing July 1 1996 and
ending June 30, 1999. '
On behalf of the Mayor and Members of the Roanoke City Council, I would like to express
sincere appreciation for your interest in serving the City as a Trustee of the Roanoke City
School Board.
MFP:sm
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
3731 Wilmont Avenue, NW
Roanoke, VA 240~7
The Honorable David A. Bowers ~r
Members of Roanoke City Council
215 Church Avenue, SW
Roanoke, VA 240! 1-1594
This letter Js to encourage you to support Martin D. Jeffrey for appointment to the
Roanoke City School Board.
I have known Mr. Jeffrey most of his life. He would bring innovative quality ideas, a
working knowledge of the needs of the community at large as well as providing an deep insight
into the needs of our Inner city.
As the father of three beautiful children attending Roanoke City Schools. He is in touch
with, and acutely aware of the assets and needs of our school system. He spends many quality
hours Interfacing with his children and the schools they attend.
)~lr. ]effrey is a community activist, working with such groups as the NAACP,
Neighborhood Alliances, Youth groups, PTA, and very active in his church and the church
affiliated community groups. Occupationally, he works with TAP, an agency whose focus is to
address community needs. So, as you can see his involvement afford him the many opportunities
to know the constant and changing needs of our great city.
On numerous occasions, I have had the opportunity to observe the stabilizing influence
Mr. Jeffrey brings to our city. His unique ability to function calmly, rationally and use effective
mediation skills has helped to solve and resolve delicate situations and address controversial
iSsues. This stabilizing ability together with his honest approach to matters has gained him much
respect and the loyal support of many of Roanoke's citizens.
Ladles and gentlemen of council, I strongly urge you to appoint this new energized voice
to the Roanoke City School Board. A vote for Martin D. Jeffrey is a vote for continued strong,
sound and quality leadership.
Sincerely,
Evangeline B. Jeffrey
Director Area 9 NAACP,
A citizen of Roanoke City 8z
an Advocate of Quality Education
EB]/ca
05-02-1996 16:02 703~421211
Misc. 5-6-96, Council
C~TA~IB~ CAPIT~L
P.01
Melissa M. Pfzrce
1723 £omm Drive
Ro~moke, VA 24019
~62-0100
M~y 1, 1996
The Honorable Mayor and Mmnben
of Rommke City Council
Dear Members of Council:
I am writing in support of Brian Wtslmeff for the four-year tm.m on the Roanoke City School
Board,
~ ~ ~m~ ~d ~ cho~ ~ ~t ~d ~ ~.
a~o~t p~ w~e ~ploy~ ~ ~ ~. N~, ~. Wb~ h~ ~
input and ~ f~ht ~ ~ ~ ~ ~ ~1 S~,.
ms ~ ~ ~ o~ ~ on ~ ~ ~ a--~mach is not ~
.~m~ ~ ~1 ~, ~ I l~k ~ ~ many m~ ~ ~
Brian Wis~meff want~ the~ ~une fixings for Roanoke City's childnm, now and in the futu~.
Thank you for your time and consideration.
Sincerely,
MeUs~ M. Pierce
MA¥-O~- 199~ 16:21
P. O1
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S.W., Room 452
Roanoke, Virginia 24011-1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
May 6, 1996
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:sm
MARY E PARKER, C~C/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File ~L55-137-340
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
I am attaching copy of a communication from Mayor David A. Bowers requesting Council's
support in opposing the cancellation of the bus connection from Roanoke to Clifton Forge
for Amtrak service, which communication was before the Council of the City of Roanoke
at a regular meeting held on Monday, May 6, 1996.
On motion, duly seconded and adopted, the matter was referred to you for preparation of
the proper measure.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:$m
Enc.
DAVID A. BOWERS
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 Church Avenue, S,W., Room 452
Roanoke, Virginia 24011 1594
Telephone: (540) 981-2444
Fax: (540) 224-3145
April 30, 1996
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am sure that you would Join with me in opposing the ending of the
bus connection from Roanoke to Clifton Forge for Amtrak service.
Accordingly, I would respectfully request that this matter be
placed on the next Council agenda, and then referred to the City
Attorney for the preparation of an appropriate Resolution asking
Amtrak to reinstate this service.
Sincerely,
David A. Bowers
Mayor
DAB:jas:js
Enclosures
V RGINIA POLYTECHNIC INSTITUTE
AND STATE UNIVERSITY
ARTHUR M. SQUIRES
Personal address for mail by post:
P.O. Box 10098, Blacksburg, VA 24062
E-maih VERASQ U ~ VTVM I.CC.VT.ED U
University Distinguished Professor (emeritus)
(540) 231-5972 (office)
(540) 231-5022 (Fax)
(540) 951-8369 (home)
April 23, 1996
Editor
The Roanoke Times
201 West Campbell Avenue
Roanoke VA 24010
Amtrak's Spring/Summer 1996 National Timetable (issued April 14) lists a bus connection
from Roanoke to Clifton Forg~ for the Cardinal leaving 2:41 p.m. Tuesday, Thursday, and
Saturday for Washington D.C., and another for the train at 3:43 p.m. Monday, Thursday, and
Saturday for Chicago.
In plannl.g a rail mundtrip to the West Coast, I was astonished to learn that Amtrak will
cancel these connections on April 28. It would be wonderful someday to have daily train service
from Bristol lhrough Roanoke to D.C. and Richmond; but in the meanwhile, shouldn't we try
to keep what little we have now?
CC.
Senator Wamer
Senator Robb
~x~ Representative Boucher
Representative Goodlatte
Mayor Bowera
Since~ly yours,
PAUL L,
Harry Messimer, a veteran bus driver at Amtrak, drove~t~ll~ last
rider, a reporter, from Roanoke to Clifton Forge on Sunday.
Amtrak bus
hits end of the road
By MARY BISHOP
driver Harry Messin~.~,.
STAFF WRrTER Roanokers to the closer~,,~trak
Amtrak's last bu? to its Clifton station, 40 mi]es .north '~'..C~fton
Forge passenger station pulled Out Forge, and he femed folk' ~ the
of Roanoke on Sunday, making rail trains there down to Roanol~.'"~
travel ali the harder for residents of
this o]d railroad city.
For almost seven years, bus
Now .he~'s calling
PLEASE SEE &M~A~C4
',.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011~1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #2-166-178-215-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to conveyance of property to First Baptist Church in connection
with the Second Street/Gainsboro Road Project, was before the Council of the City of
Roanoke at a regular meeting held on Monday, May 6, 1996.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
The Reverend Kenneth B. Wright, Pastor, First Baptist Church, 310 N. Jefferson
Street, Roanoke, Virginia 24016
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
John R. Marlles, Chief, Planning and Community Development
Charles M Huffine, City Engineer
May 6, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Second Street/ Gainsboro Road
Conveyance of Property
Dear Mayor Bowers and Members of City Council:
Completion of the Second Street/Gainsboro Road Project is
anticipated to occur within the next twelve months. Upon
completion of the project, or sooner, it is not uncommon for
private property owners that are adjacent to residue parcels of
land owned by the City, as well as residual rights-of-way, to
express interest in acquisition of these areas. These areas are
usually of such a size or configuration that they are of little or
no value to the City.
Early in the project design process, First Baptist Church on
North Jefferson Street expressed interest in acquiring the residual
area between their property and the new roadway. City staff
indicated that it could support and recommend that this occur. The
attached plan shows this area which includes existing right-of-way
(presently part of First Street, N.W.) and a residue of property
that was acquired from the Roanoke Redevelopment and Housing
Authority. First Baptist Church is now interested in having this
process initiated. City staff will proceed with plat preparation
and other necessary steps in the near future. City Council will
ultimately be asked to approve conveyance of these areas.
This is provided to City Council for information only. No
action is requested at this time.
Respectfully Submitted
W.~Robert Herbert
City Manager
WRH/RKB/gpe
copy: Mary F. Parker, City Clerk
Wilburn C. Dibling Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
John R. Marlles, Chief, Planning & Community Development
Charles M. Huffine, P.E., City Engineer
Robert K. Bengtson, P.E., Traffic Engineer
Reverend Kenneth B. Wright, First Baptist Church
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-981-2431
TELECOP~ER: 540-224-3071
WILSURN C. DIBLING, JR.
CITY ATTORNEY
May 6, 1996
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Sale of real property to collect delinquent
real estate taxes
Dear Mayor Bowers and Council Members:
I am pleased to report that on April 23, 1996, this Office
collected $28,092.56 as a result of a suit instituted and pursued
by this Office to collect delinquent real estate taxes from
Stonehenge North, Inc. ("Stonehenge..). Stonehenge, the owner of
property located at 3444 Clara Avenue and identified by Roanoke
City Tax Map No. 5070307, had not paid real estate taxes since it
acquired the property in October 1987.
The City's ability to institute suit to sell real estate for
the collection of delinquent taxes is a powerful tool. However, as
this case illustrates, other lien holders' objections may increase
the time and effort necessary to achieve such a sale, and the
property owner may go to great lengths to attempt to block or delay
such a sale. In this case, due to the actions of the property
owner, it took almost a year from the date the court authorized the
sale for the sale to actually be held and the taxes to be
collected. Therefore, the sale of real estate to collect
delinquent taxes should only be used when other collection efforts
have been unsuccessful and when the property is likely to be sold
for an amount sufficient to pay the taxes and cost of the sale.
What follows is a brief outline of the events in the City's
eventually successful endeavor to sell the real estate owned by
Stonehenge and to collect the delinquent taxes. On April 5, 1993,
City Council adopted Resolution No. 31402-040593 which authorized
my Office to institute and conduct suit to collect delinquent real
estate taxes due and owing from Stonehenge. Pursuant to the
requirements of the State Code, my Office sent a letter on April
20, 1993 advising that, if the delinquent real estate taxes were
not paid, a proceeding to sell the real estate would commence. In
June 1993, in conformity with the requirements of §58.1-3965 of the
Code of Virginia (1950), as amended ("State Code"), a notice that
proceedings to sell the real estate would be commenced was
The Honorable Mayor and Members
of City Council
May 6, 1996
Page 2
published in The Roanoke Times & World News. In August 1993, my
Office filed a Bill of Complaint in the Circuit Court for the City
of Roanoke seeking court authority to sell the real estate to
collect the delinquent taxes. Because this property was encumbered
by a first deed of trust, second deed of trust, and tax liens
benefitting the United States Internal Revenue Service ("IRS"), the
beneficiaries of these liens, had to be made parties to the suit.
After obtaining service on all parties, this matter was referred to
a Commissioner in Chancery in May 1994. The Commissioner in
Chancery conducted a hearing to determine the priority of liens,
the value of the real estate and other matters required to be
considered by the State Code. During this step of the proceedings,
the second deed of trust holder contended that the first deed of
trust holder's lien was invalid and that the lien should be voided.
The Commissioner and eventually the Court disagreed with this
assertion. However, this assertion required additional time and
effort to be expended by my Office in an effort to have the Court
enter an order authorizing the sale of the real property. In May
1995, the Court entered an order authorizing the sale.
In June and July, advertisements stating that the sale of this
property would be on July 12, 1995 appeared in The Roanoke Times &
World News. On July 12, 1995, C. M. Davis, Jr., the President of
Stonehenge, filed a bankruptcy petition seeking protection under
Chapter 13 of the United States Bankruptcy Code. At the same time,
he obtained a temporary restraining order from the Bankruptcy Court
preventing this sale from going forward. After numerous hearings
on Mr. Davis' allegations that he had an equitable interest in the
real property and that he should be allowed to pay the delinquent
taxes over a period of five years pursuant to his proposed
bankruptcy plan, this Office was successful in convincing the
Bankruptcy Court that Mr. Davis had no equitable interest in the
property and that pursuant to the State Court order the sale should
proceed. The Bankruptcy Court entered an order to this effect in
September 1995.
In October, legal advertisements were once again placed in The
Roanoke Times & World News advising that this property would be
offered for sale on October 25, 1995. However, on that date,
Stonehenge, filed a bankruptcy petition pursuant to Chapter 11 of
the United States Bankruptcy Code. Pursuant to the bankruptcy law,
the sale could not proceed. Eventually the City and the first deed
of trust holder were successful in convincing the Bankruptcy Court
that the sale should be allowed to proceed pursuant to the State
Court order.
The Honorable Mayor and Members
of City Council
May 6, 1996
Page 3
In February, 1996, advertisements once again appeared in The
Roanoke Times advising that the real property would be sold on
March 8, 1996. This time, rather than waiting until the day of the
sale to take action to delay or block the sale, a couple of days
before the scheduled sale, Stonehenge conveyed the real estate to
Sharon Davis, Trustee, for the benefit of her two daughters.
Sharon Davis is one of the officers of Stonehenge and is the wife
of C. M. Davis, Jr., the President of Stonehenge. On March 6,
1996, shortly after receiving the property, Sharon Davis, as
Trustee, and her two daughters filed a Bill of Complaint and
requested injunctive relief to stop the sale scheduled for March
8, 1996. After a hearing held the day before the scheduled sale,
the Court concluded that injunctive relief was not appropriate and
that the sale should proceed. On March 8, 1996, the sale was held
and the property valued at approximately $170,000 was sold to the
beneficiary of the first deed of trust for $60,000.
As you can see from this case, instituting a tax sale to
collect delinquent real estate taxes, while a useful tool, can be
a lengthy process involving a number of courts and a great amount
of time and effort. Not only is delinquent tax sale a useful tool
for collecting overdue taxes, but it provides a powerful deterrent
to others who might be tempted to adopt a scofflaw attitude toward
payment of their taxes.
Gladys L. Yates has responsibility for the collection of
delinquent taxes in my Office. Only as a result of Ms. Yates'
tenacity in overcoming every obstacle contrived by the taxpayer,
including two bankruptcies and an injunctive proceeding, did the
City recover all taxes owed on this property. On behalf of the
City, I wish to thank Ms. Yates for her outstanding performance in
this matter.
This report is being provided for your information and does
not require any action on your part. I will be happy to address
any questions you may have regarding this matter.
With kindest personal regards, I am
Wilburn C~. Dibling, Jr.
City Attorney
WCDj:snh
The Honorable Mayor and Members
of City Council
May 6, 1996
Page 4
cc:
Honorable Gordon E. Peters, City Treasurer
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Dana D. Long, Acting Chief, OBC
Gladys L. Yates, Assistant City Attorney
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #15-110-314-335
Dr. Fred P. Roessel, Jr.
Executive Director
Blue Ridge Community Services
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4026
Dear Dr. Roessel:
Your communication requesting Council's ratification of the appointment of The Reverend
William L. Lee as an at-large member of the Blue Ridge Community Services Board of
Directors for a term ending December 31, 1998, was before the Council of the City of
Roanoke at a regular meeting held on Monday, May 6, 1996.
On motion, duly seconded and unanimously adopted, the Members of Council concurred
in Reverend Lee's appointment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Onzlee Ware, Chairperson, Blue Ridge Community Services Board of Directors,
1624 Loudon Avenue, N. W., Roanoke, Virginia 24017
The Reverend William L. Lee, 730 Loudon Avenue, N. W., Roanoke, Virginia
24016
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Sandre H. Eakin, Deputy City Clerk
Blue Ridg. e
Commun,tY
Services
John M. Hudgins, Jr. r~aaure,
Susan J. C/o~tor ,~-~ta~
April 26, 1996
The Honorable David A. Bowers
Mayor~ City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
At the April 25, 1996, Board of Directors meeting a
resolution was passed to recommend Rev. William L. Lee, 4139
Appleton Avenue, NW, Roanoke, as an at-large member of the Board
of Directors. The term of appointment would be through December
31, 1998.
The bylaws of the Board require that m~mbers at-large be
recommended by the Board to the five participating localities
All five local governments must ratify the appointment. '
Your attention to this matter will be very much appreciated.
Sincerely,
Fred p. Roessel, Jr., Ph.D.
Executive Director
FPRjr:cd
C:
W. Robert Herbert
James D. Ritchie
Glenn Radcliffe
Mary Parker
Rev. William L. Lee
Onzlee Ware
Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
MARY E PARY~, C~IC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #15-32-110
James W. Stephens, Chairperson
Roanoke Civic Center Commission
2130 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Stephens:
This is to advise you that on April 23, 1996, M. R. Khan qualified as a member of the
Roanoke Civic Center Commission, to fill the unexpired term of W. Alvin Hudson, resigned,
ending September 30, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc;
Kit B. Kiser, Director, Utilities and Operations
Bobby E. Chapman, Manager, Civic Center Facilities
Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
Sandra H. Eakin, Deputy City Clerk
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #15-32-110
Curtis L Ratliff, Chairperson
Building Code Appeals Board,
Building Construction Division (Volume I)
2315 Maiden Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Ratliff:
This is to advise you that on April 15, 1996, Walter M. Fizer qualified as a member of the
Building Code Appeals Board, Building Construction Division (Volume I), for a term ending
September 30, 1997.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Patti C. Hanes, Secretary, Building Code Appeals Board, Building Construction
Division (Volume I)
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Walter M. Fizer, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Building Code Appeals Board, Building Construction Division
(Volume I), for a term ending September 30, 1997, according to the best of my ability.
So help me God.
Subscribed and sworn to before me this/~/~day of ,~/:~'z-z- 1996.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, M. R. Khan, do solemnly swear (or affirm) that I will support the Constitution of
the United States and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission, to fill the unexpired ternrt of
W. Alvin Hudson, resigned, ending September 30, 1996, according to the best of my
ability. So help me God.
Subscribed and sworn to before me this~ day of .,~,
ARTH~. B. CRUSH, III, CLERK
1996.
, DEPUTY CLERK
ZN THE COUNCIL OF THE CITY OF ROANOKEv VIRGINIA
The 6th day of May, 1996.
No. 32897-050696.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General Fund Appropriations, and providing for an
emergency.
WHEREAs, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
General Government
Risk Management (1,2) .............................
$ 10,274,291
619,598
Reserved for Insurance Claims - City (3) .......... $ 2,100,373
1) Self Insurance
Automobile
Liability Claims (001-002-1262-2172)
2) Litigation Settle/
Judgement (001-002-1262-2179)
3) Reserve~ for
Insurance claims-
City (001-3327)
$ 105,349
11,048
(116,397)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
May 6, 1996
96-04
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Funding for self-insured automobile liability and general liability
claims and settlements and judgments.
~ on the subject in chronological order is as follows:
A. The City is entirely self-in,,red as to automobile liability and miscellaneous
general liability claims.
Pursuant to Sec.2-181.1, Code of the Ci_ty of Roanoke (1950), as amended,
annuaily if available, $250,000 is designated for self-insurance, provided that the
reserve for self-insured liabilities shall not exceed three percent of the annual
General Fund budget. The designated portion of fund balance for self-insurance
reserve equaled $2,216,770 at June 30, 1995.
Pa ent to claimants must be made by the City to settle claims for which it is
legally liable. All claims payments are made from line item account numbers 2172,
2173, and 2179.
Funding in the amount of $78,800 has been budgeted to cover claims against the
City in line item account numbers 2172 (self-insured vehicle liability), 2173
(miscellaneous general liability), and 2179 (judgments/settlements).
The $78,800 budgeted is divided as follows: Line Item #2172 - $38,000. This is
administered by the Office of Risk Management. Line Item #2173 - $38,000 and
Line Item #2179 - $2,800 are accounts administered by the City Attorney's Office.
The Funding Request for FY 96 was based on amounts actually spent in FY 95 at
budget preparation time.
Current Situation is as follows:
Projected expenditures for all of FY 96 are $195,196.83. The increased amount
of this expenditure is based primarily on a single motor vehicle accident which cost
$58,157.66, and on many minor motor vehicle accidents. These minor accidents
have been occurring at a higher frequency than they did in the previous four (4)
years. The major ($58,157.66) accident occurred when a City truck hit the 1-581
bridge over Orange Avenue, bending and tearing support beams and knocking
them out of alignment.
C.
D.
E.
The projected shortfall in line item 2172 is $105,349.
The orojected shortfall in line item 2179 is $29,299.
The orojected surplu~s in line item 2173 is $18,251.
The orojected surplu~ in line item 2173 can be applied to line item 2179 through
a request for funds transfer. Actual shortfall in line item 2179 will then be
$11,048.
Defensive Drivino and refresher defensive driving courses are now being taught to
drivers in selecte~ City departments in an effort to reduce the frequency of
automobile accidents. Approximately 200 drivers have had this training in the past
two months.
HI. Issues in order of importance are as follows:
A. Legal Responsibility.
B. Cost
IV. Alternatives in order of feasibility are as follows:
City Council authorize the aoorooriation of funding in the amount of $116,39/to
cover the projected shortfall~ du{ing the current fiscal year.
Legal responsibility to pay claims, settlements and judgements will be
fulfilled.
Cos~t of claims would be flanded in the fiscal year in which they occurred.
Funds are available in the Self-Insured Reserve Fund to provide for this
recommendation.
City Council not authorize the am>ropriation of funding in the amount of $116,39/
to cover the projected shortfalls-during the current fiscal year.
1. Legal responsibility to pay claims, settlements and judgements will not be
fulfilled.
Cost of claims will not be lessened by delaying payments until FY 97.
Funds are available in the Self-Insured Reserve Fund, but they will not be
appropriated.
Recommendation is as follows:
Ci_ty Council implement Alternative A and authorize the appropriation of $105,349
to Account #001-002-1262-2172 and $11,048 to Account #001-002-1262-2179
from the Self-Insured Reserve Fund.
Respectfully submitted,
W. Robert Herbert
City Manager
CCi
City Attorney
City Clerk
Director of Finance
Management & Budget
Personnel Management
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.V~, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #20-66-165-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a request for a traffic signal at Tenth Street and Hunt Avenue,
N. W., was before the Council of the City of Roanoke at a regular meeting held on
Monday, May 6, 1996.
On ~otion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Ms. E. Jeanette Manns, 1826 Tenth Street, N. W., Roanoke, Virginia 24012
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
May 6, 1996
96-133
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Traffic Signal Request
Tenth Street at Hunt Avenue, N.W.
At a regular meeting of Roanoke City Council on Monday,
April 15, 1996, E. Jeanette Manns, Co-Chairperson, Washington Park
Neighborhood Alliance, addressed Council with regard to the need
for sidewalks, curb and gutter, and a traffic signal at
Tenth Street and Hunt Avenue, N.W.
In response, Council requested a report with regard to the
City's priority list for traffic signals, the projected timetable
for installation of the next five traffic signals included on the
priority list, the status of the Tenth Street traffic signal, an
updated Tenth Street traffic count, and the criteria used in
determining whether a traffic signal is justified at a specific
location. Council further requested that representatives of the
City meet with representatives of the Washington Park Neighborhood
Alliance to explain the criteria for traffic signal installation.
The attached information has been prepared in response to City
Council's request:
2.
3.
4.
Traffic Signal Criteria
Results of Previous Studies at Tenth Street/Hunt Avenue
Results of New Study at Tenth Street/Hunt Avenue
Current Ranking of Intersections Eligible for
Signalization
In summary, this information notes that, for the first time,
the intersection of Tenth Street and Hunt Avenue, N.W. now meets
the criteria for signalization. The intersection has now been
ranked No. 9 out of the 23 intersections in Roanoke that meet the
criteria for signalization. Funding to implement this proposed
traffic signal would be subject to the next bond issue or be
included in a proposed Tenth Street improvement project. This
information was shared with Ms. Manns and several other citizens at
a recent meeting.
Traffic Signal/Tenth St.
Page 2
May 6, 1996
at Hunt Ave.
Council is asked to receive and file this report.
Respectfully
WRH/RKB/gpe
Attachment
copy:
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Barry L. Key, Manager, Management & Budget
Robert K. Bengtson, P.E., Traffic Engineer
Mrs. Jeannette Manns~ 1826 Tenth Street NW
Traffic signal requests received by the City from the public
are evaluated by using the Manual on Uniform Traffic Control
Devices (MUTCD). The City of Roanoke is required to abide by the
MUTCD, which has been approved by State and Federal governments as
the standard for all highways open to public travel.
The MUTCD establishes many conditions and guidelines (called
warrants) frequently used by traffic engineers. These warrants,
when used to determine whether a traffic signal is needed at a
particular location, do not establish thresholds above which a
traffic signal must be or should be installed. Rather, they
establish minimum thresholds below which a traffic signal shall not
be installed. Although a traffic signal warrant may be met, it
remains subject to engineering judgement as to whether the signal
should actually be installed. The traffic signal warrants in the
MUTCD consider vehicle volumes (including "rush hour"), vehicle
delay, pedestrian volumes, school crossings, and accident
experience.
A copy of the actual warrants, as described in the MUTCD, is
attached (Attachment A).
Results of Previous Studies at ~enth Street/Hunt Av~nc-
Traffic counts were conducted at the intersection of
Tenth Street and Hunt Avenue, N.W. on Thursday, October 21, 1993,
and on Thursday, April 21, 1994, from 7 a.m. to 7 p.m. All traffic
entering the intersection was counted and recorded according to its
direction of travel. For both counts, the results did not meet
traffic signalization warrants which are described in the MUTCD.
The first study was done in response to a request by Councilman
Delvis O. McCadden, on behalf of area citizens. The second study
was done in response to concerns expressed by Ms. Jeanette Manns,
1826 Tenth Street, N.W. and other residents of the area.
Results of New Study at T~nth Street/Hunt Avmau
A new traffic count was conducted at the intersection of
Tenth Street and Hunt Avenue, N.W. on Thursday, April 18, 1996,
from 7 a.m. to 7 p.m. All traffic and pedestrians entering the
intersection were counted and recorded according to their direction
of travel (see Attachment B). Two (2) traffic signalization
warrants were met thereby making this intersection eligible for
signalization for the first time. Traffic volume grew by a total
of six (6) percent from 1994 to 1996. This traffic growth affected
1
the warrants that consider four-hour volume and peak-hour volume to
the extent that these warrants now exceed the minimum requirements
(see Attachment C). Signalization of this intersection would also
require widening of the Tenth Street approaches to the intersection
to create left-turn storage lanes. This would likely result in a
cost in excess of the average $100~000 generally associated with
signal projects. Funding would be subject to the next bond issue
or be included in a proposed Tenth Street Improvement project.
Determining the actual need of a warranted traffic signal is
aided by a ranking system which considers the degree to which the
traffic volume and accident warrants are exceeded, the number of
warrants that are met, pedestrian activity, and geometric
characteristics of the intersection.
The intersection of Tenth Street and Hunt Avenue, N.W. has now
been ranked at No.9 out of 23 intersections that meet traffic
signal warrants. The attached list (Attachment D), which indicates
the present rank of each intersection, serves as a guide for
implementation of new traffic signals. This list is subject to
change when intersections are restudied or new intersections are
added.
The 1994 approval of Roanoke's bond referendum provided
$500,000 for new traffic signals. The average cost to signalize
and intersection is $100~%0~e~ With these bond funds, plans are
underway to signalize the (3) highest ranked intersections in
Roanoke (Main Street at Elm Avenue, S.W.; Hollins Road at Old
Mountain Rd., N.E.; and Hershberger Road at Westside Boulevard,
N.W.). Completion of these three (3) by the end of 1997 would
allow all pending intersections to attain a higher ranking for
future consideration. These bond funds were also used for
participation with the Virginia Department of Transportation and
Friendship Manor in the new traffic signal at Hershberger Road and
Florist Road. Remaining funds should be applied to another
intersection yet to be identified. Funding for any other traffic
signals would likely be subject to the next bond issue.
2
ATTACI~IENT A
C. WARRANTS
4C-1 Advance Engineering Data Reqnired
A comprehensive investigation of traffic conditions and physical
characteristics of the location is required to determine the necessity for a
signal installation and to furnish necessary data for the proper design and
operation of a signal that is found to be warranted. Such data desirably
should include:
1. The number of vehicles entering the intersection in each hour from
each approach during 16 consecutive hours of a representative day. Tile 16
hours selected shonld contain tile greatest percentage of tile 24-hour traffic.
2. Vehicular volumes for each traffic movement from each approach,
classified by vehicle type (heavy trucks, passenger cars and light t~:ucks,
public-transit vehicles and, in some locations, bicycles), dnring each
15~minute period of tile two honrs in the morning and of the two hours in
the afternoon during which total traffic entering tile intersection is
greatest.
3. Pedestrian volume conuts on each crosswalk during the same periods
as the vehicular counts in paragraph (2) above and also during honrs of
highest pedestrian volume. Where young or elderly persons need special
consideration, the pedestrians may be classified by general observation
and recorded by age gronps as follows:
(a) nnder 13 years
(b) 13 to 60 years
(c) over 60 years.
4. The 85-percentile speed of all vehicles on the uncontrolled
approaches to the location.
5. A conditions diagram showing details of the physical layont,
including such features as intersectional geometrics, channelization,
grades, sight-distance restrictions, bns stops and routings, parking
conditions, pavement markings, street lighting, driveways, location of
nearby railroad crossings, distance to nearest signals, utility poles and
fixtures, and adjacent land use.
6. A collision diagram showing accident experience by type, location,
direction of movement, severity, time of day, date, and day of week for al
least one year.
The following data are also desirable for a more precise nnderstanding
of the operation of the intersection and may be obtained dm'ing the
periods specified in (2) above:
1. Vehicle-seconds delay determined separately for each approach.
Edllorlal
Change
Rev. I~
4C-1 Rev. 3186
2. The number and distribution of gaps ill vehicular traffic on the
major street when minor-street traffic fiuds it possible to use the
intersection safely.
3. The 85-percentile speed of vehicles on controlled approaches at a
point near to the intersection but unaffected by the control.
4. Pedestrian delay time for at least two 30-minute peak pedestrian
delay periods of an average weekday or like periods of a Saturday or a
Sunday.
Adequate roadway capacity at a signalized intersection is desirable.
Widening of both the major street and the minor street may be warranted
to reduce the delays caused by assignmeut of right-of-way at intersections
controlled by traffic signals. Widening of tile minor street is often
beneficial to operation on tile major street because it reduces tbe green
time that must be assigned to minor street traffic. In urban areas, the
effect of widening can be achieved by elimination of parking at
intersectional approaches. It is always desirable to have at least two lanes
for moving traffic on each approach to a signalized intersection.
Additional width may be necessary on the leaviug side of the intersection,
as well as the approach side, in order to clear traffic through tile
intersection effectively. Before an intersection is widened, the additional
green time needed by pedestrians to cross the widened streets should be
checked to ensure that it will not exceed the green time saved lhrough
improved vehicular flow.
IV-105 (c)
Rev. 5
4C-2 Warrants for Traffic Signal Installation
Traffic control signals should not be installed unless cue or more of tile
signal warrants in this Manual are met. The satisfaction of a warrant or
warrants is not in itself justification for a signal. Information should be
obtained by means of engineering studies and compared witb the
requirements set forth in the warrants. The engineeriug study should
indicate the installation of a traffic signal will improve the overall safety
and/or operation of the intersection. If these requirements are not met, a
traffic signal should neither be put iuto operation nor continued in
operation (if already installed).
For the purpose of warranting signalization, a wide-median intersection
should be considered as one intersection.
When a traffic control signal is indicated as being warranted, it is
presumed that the signal and all related traffic control devices and
markings are installed according to the standards set forth in this Manual.
It is further presumed that signal indications are properly phased, that
road(rays are properly designed, that adjacent traffic siguals are properly
coordinated, that there is adequate supervision of the operation and
maintenance of the signal and'all of its related devices, and that the traffic
IV-66 (c)
Rev. 5
4C-2
signal controller will be selected oil the basis of engineering study and
judgment.
An invest.igation of the need for traffic signal control should include
where applicable, at least an analysis of lhe factors contained in the
following warrants:
Warrant l--Minimum vehicnlar volnme.
Warrant 2--1nterrnption of continnons traffic.
Warrant 3--Minimnm pedestrian volnme.
Warrant 4--School crossings.
Warrant 5--Progressive movement.
Warrant 6--Accident experience.
Warrant 7--Systems.
Warrant 8--Combination of warrants.
Warrant 9--Four Hour Volnmes.
IV-43 (c)
Warrant 10--Peak Hour Delay.
Warrant l l--Peak Honr Volume. ~V~-v2'°41c)
Tire analysis shonld consider the effects of Ihe right tnrn vehicles from I
the minor street approaches. Engineering judgment should be used to
determine what, if any, portion of the right turn traffic is snbtracted from hv~-~aslc)
the minor street traffic connt when evaluating the count against the above
warrants.
4C-3 Warrant l, Minimnm. Vehicnlar Vohune
Tile Minimum Vehicular Volume warrant is intended for application
where tbe volnme of intersecting traffic is tile principal reason for
consideration of signal installation. The warrant is satisfied when, for
each of any 8 hours of an average day, the traffic volumes given in tile
table below exist on the major street and on the higher-vohlme minor-
street approach to the intersection. All "average" day is defined as a
weekday representing traffic volumes normally and repeatedly found at
tile location.
MINIMHM VEIIICIII.AI{ VOl.lIMES I,'{'ln WARnANT I
Number of lanes for mnving traffic
on each approach
Major Street Minor Street
~ or more..' ...... 2 or more ........
1 ................ 2 or more ........
Vehicles per imm- on
major stree[ (tntal of
l)oth approaches)
Vehicles per houi
higher-volume
(one direction only)
,5{)0 1,5O
iii)() 201)
,5O0 200
These major-street and minor-street volumes are for the same 8 hours.
Dnring those 8 hours, the direction of higher volnme on the minor street
may be on one approach during somehonrs and on the opposite approach
during other honrs.
4C~3
When the 85-percentile speed of ~najor-street traffic exceeds 40 mpb in
either an urban or a rural area, or when the intersection lies within the
built-up area of an isolated community having a population of less than
10,000, the Minimum Vehicular Volmne warrant is 70 percent of the
requirements above.
4C-4 Warrant 2, Interruption of Co,ltinuous Traffic
Tile' Interruption of Continuous Traffic warrant applies to operating
conditions where the traffic volume on a major street is so heavy that
traffic on a minor intersecting street suffers excessive delay or hazard in
entering or crossing tile major street. Tile warraut is satisfied when, for
each of any 8 hours of an average day, tile traffic vohlmes given in tile
table below exist on thc major street and on the higher-volume minor-
street approach to tile intersection, and tile signal installation will not
seriously disrupt progressive traffic flow.
MINIMUM VEItlCULAR VOLUMES FOR WARRANT 2
Number of lanes for moving traffic
on each approach
Major Street Minor Street
2 or more ........ 1 ................
9 or irtore ........ 2 or more ........
1 ................ 9, or lrmre ........
Vehicles per hoer oo
major street (total of
both alqn-oachea)
Vehicles per hour on
higher-volume mi-
nor-street approach
(one direction only)
750 75
900 75
~)0 100
750 100
These major-street and minor-street volumes are for the same 8 hours.
During those 8 hours, the direction of higher vohnne ou tile lninor street
may be on one approach during some hours and on the opposite approach
during other hours.
When the 85-percentile speed of major-street t,'affic exceeds 40 mph in
either an urban or a rural area, or when tile intersection lies within the
built-up area of an isolated community having a population of less than
10,000, the Interruption of Continuous Traffic warrant is 70 percent of
the req,: 'e:nents above.
4C-5 Warrant 3, Mini~nmn Pedestrian Volume
A traffic signal may be warranted where the pedestrian volume crossing
the major street at an intersection or mid-block location during an average ] I¥-~0
day is: I Rev.
100 or more for each of any four hours; or
190 or more during any one hour
The pedestriao volmne crossing the major street may be reduced as
much as 50 percent of the valnes given above when the predominant
pedestrian crossing speed is below 3.5 feet per second.
In addition to a minimnm pedestrian vohnne of that stated above, there
shall be less than 60 gaps per bout in the traffic stream of adeqnate length
for pedestrians to cross during the same period when the pedestrian
volnme criterion is satisfied. Where there is a divided street having a
median of sufficient width for the pedestrian(s) to wait, the reqnirement
applies separately to each direction of vehicular traffic.
Where coordinaled traffic signals on each side of the study location
provide for platooned traffic which restdt in fewer than 60 gaps per hoot
of adeqnate length for the pedestrians to cross lhe street, a traffic signal
may not be warranted.
This warrant applies only to those locations where the nearest traffic
signal along the major street is greater than 300 feet and where a new
traffic signal at the sludy location wonld not nnduly restrict platooned
flow of traffic. Curbside parking at non-intersection localions shonld be
prohibited for 100 feet in advance of and 20 feet beyond the crosswalk.
A signal installed under Ihis warrant shoukl be of the traffic-actuated
type with push buttons for pedestrians crossing the main street. If snch a
signal is installed within a signal system, it shoukl be coordinated if the
signal system is coordinated.
Signals inslalled according to this warrant shall be equipped with
pedestrian indications conforming to reqnirements set forth in other
sections of this Mannal.
4C-6 Warrant 4, School Crossing
A traffic control signal may be warranted at an established.school
crossing when a traffic engineering stndy of the frequency and adequacy
of gaps in the vehicular traffic stream as related to the number and size of
groups of school children at the school crossing shows that the number of
adequate gaps in the traffic stremn during the period when the children are
nsing the crossing is less than the nnmber of minntes iu the sam~ period
(sec. 7A-3).
When traffic control signals are installed entirely under this warrant:
1. Pedestrian indications shall be provided at least for each crosswalk
established as a school crossing.
2. At an intersection, the signal normally shonld be traffic-actnated. As
a minimnm, it should be semi-traffic-actnated, but fnll actuation wilh
detectors on all approaches may be desirable. Intersection installations
that can be fitted into progressive signal systems may have pretimed
control.
3. At non-intersection crossings, the signal should be pedestrian-
actuated, parking and other obstructions to view should be prohibited for
IV-60
Rev.
40-5
at least 100 feet in advance of and 20 feet beyond tile crosswalk, and tile
installation .should include suitable standard signs and pavement
markings. Special police supervision and/or enforcement should be
provided for a new non-intersection installation.
4C-7 Warrant 5, Progressive Movement
Progressive movement control sometimes necessitates traffic signal
installations a[ intersections where they would not otherwise be warranted,
in order to maintain proper grouping of vehicles and effectively regulate
group speed. The Progressive Movement warrant is satisfied when:
1. On a one-way street or a street which has predominantly
unidirectional traffic, the adjacent signals are so far apart that they do not
provide the necessary degree of vehicle platooning and speed control, or'
2. On a two-way street, adjacent signals do not provide the necessary
degree of platooning and speed control and tile proposed and adjaceut
signals could constitute a p?ogressive signal system.
The installation of a signal ticcording to this warrant should be based on
the 85-percentile speed unless all engineering study indicates that another
speed is more desirable.
The installation of a signal accordiug to this warrant should not be
considered where tile resultant signal spaciug would be less than 1000 feet.
4C-8 Warrant 6, Accident Experience
Tile Accident Experience warrant is satisfied when:
1. Adequate trial of less restrictive remedies with satisfactory
observance and enforcement bas failed to reduce the accident frequency;
and
2. Five or more reported accidents, of types susceptible to correction by
traffic signal control, have occurred within a 12-month period, each
accident involving personal injury or property damage apparently
exceeding the applicable requirements for a reportable accident; and
3. There exists a volume of vehicular and pedestrian traffic not less
than 80 percent of tile requirements specified either ill the Minimmn
Vehicular Volume warrant, tile Interruption of Continuous Traffic
warraut, or tile Minimmn Pedestrian Volume warrant; and
4. Tile signal installation will not seriot,sly disrt,pt progressive traffic
flow.
Any traffic signal installed solely on the Accident Experience warrant
should be semi-traffic-actuated (with control devices which provide proper
coordination if installed at an intersection within a coordinated system)
and normally should be fully traffic-actuated if installed at an isolated
intersection.
IV-67 (c)
Rev. 5
4C-6
4C-9 Warrant 7, Systems Warrant
A traffic signal installation at some intersections may be warranted to
encourage concentration and organization of traffic flow networks. The
Systems Warrant is applicable when the common intersection of two or
more major routes: (l) has a total existing, or immediately projected,
entering volume of at least 1000 vehicles during the peak bonr of a typical
weekday and has five year projected traffic volumes, based on an
engineering study, which meet one or more of Warrants 1, 2, 8, 9, and 11
during an average weekday; or (2) has a total existing or immediately
projected entering volume of at least 1000 vehicles for each of any five
hours of a Saturday and/or Sunday.
A major route as used in the above warrant has one or more of the
following characteristics:
I. It is part of the street or highway system that serves as the principal
network for through traffic flow;
2. It includes rural or suburban highways outside, entering or
traversing a city;
3. It appears as a major route on an official plan such as a major street
plan in an urban area traffic and transportation study.
iV-~5 {¢)
~ev. 5
4C-10 Warrant 8, Combination of Warrants
In exceptional cases, signals occasionally may be justified where no
single warrant is satisfied bnt where Warrants 1 and 2 are satisfied to the
extent of 80 percent or more of the stated values.
Adequate trial of other remedial measures which cause less delay and
inconvenience to traffic should precede installation of signals under this
warrant.
IV-60 (c)
Rev. 5
4C-10.1 Warrant 9--Four llonr Volmnes
The Four Hour Volume Warrant is satisfied when each of any four
hours of an average day the plotted points representing the vehicles per
hour on the major street (total of both approacbes) and tbe corresponding
vehicles per hour on the higher volume minor street approach (one
direction only) all fall above the curve in Figure 4-7 for the existing
combination of approach lanes.
When the 85th percentile speed of the major street traffic exceeds 40
miles per hour or when tbe intersection lies within a built-up area of an
isolated community baying a population less than 10,000, the four hour
volume requirement is satisfied when the plotted points referred to fall
above the curve in Figure 4-8 for the existing combination of approach
lanes..
IV-43 (c)
Rev. 4
4C-7
4C-10.2 Warrant 10, Peak Itour Delay
The peak hour delay warrant is intended for application where traffic
conditions are such that for one hour of the day minor street traffic suffers
undue delay in entering or crossing the major street. The peak hour delay
warrant is satisfied when the conditions given below exist for one hour
(any four consecutive 15-minute periods) of an average weekday.
The peak hour delay warrant is met when:
1. The total delay experieuced by the traffic ou one minor street
approach (one direction only) controlled by a STOl) sign equals or exceeds
four vehicle-hours for a one-lane approach and five vehicle hours for a
· two-lane approach, and
2. The volume on the same minor street approach (one direction only)
equals or exceeds 100 vph for one moving lane of traffic or 150 vph for
two moving lanes, and
3. Tile total entering volume servicefl during the hour equals or exceeds
800 vph for intersections with four (or more) approaches or 650 vpb for
intersections with three approaches.
4C-10.3 Warrant 11, Peak Hour Volume
Tile peak hour volume warrant is also intended for application when
traffic conditions are such that for one hour of tile day minor street traffic
suffers undue traffic delay in entering or crossiug the major street.
The peak hour volume warraot is satisfied when tile plotted point
representing tile vehicles per hour on tile major street (total of both
approaches) and the corresponding veldcle per hour of the higber volume
minor street approach (one direction ouly) for oue hour (any four
consecutive 15-minute periods) of an average day fails above the curve ill
Figure 4-5 for tile existing combination of approach lanes.
When tile 85th percentile speed of major street traffic exceeds 40 mph or
when tile intersection lies within a builtmp area of all isolated comumnity
having a population less than t0,000, the peak honr volume requirements
is satisfied when tile plotted point referred to above falls above the curve
in Figure 4-6 for the existiug combination of approach lanes.
4C-11 Factors Governing Selectioo of Type of Control
Tile principal factors that may lead to tile favorable consideration of
traffic-actuated coutrol in the selection of the type of signal control
include:
1. Low, fluctuating or unbalanced traffic volnmes.
2. High side street traffic volumes and delays only during the peak hours.
3. The pedestrian or accident warrant is the only warrant which is met.
4. The installation is to provide for one-way movement of two-way traffic.
5. The installation is at a non-intersection location.
IV-20 (c)
Rev. 4
IV-20 (c)
Rev. 4
4C-8
I11
~ ,-- z
'~<--"'/i
I
03.-.1 Z
/,!/
///
4C-9 Rev. 3189
D °
8 D 8 ~
D H~^ -- HC)VO~V :~DNF~-]OA HE)IH
0
Z
Z Z ~
--I--
u~ 0
0
0
o /
U3-~
HaA --
4C-11 Rev. 3189
0
* * 0
Rev. 3~89 4C-12
INTERSECTION MOVEMENT COUNT AT THE
INTERSECTION OF 10TH STREET AND HUNT AVENUE
DATE APRIL 18. 1996 DAY TIFORSDAY
ATTACHMENT B
LOCATION SKETCH
N
W E
RECORDER
LOCATION:
PEDESTRIAN
10TH ST~ET ~ R~ A~E
DAY: DATE: TIME:
THURSDAY APRIL 18, 1~6 7 A.M. - ? P.M.
6
5
10TH
STREET
HOUR 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL
7:00- 7:30 0 0 0 0 2 0 0 0 0 0 0 0 2
7:30- 8:00 0 0 0 1 5 1 4 0 0 0 0 0 11
8:00- 8:30 0 0 0 0 0 0 1 ! 0 0 0 0 2
8:30- 9:00 0 0 0 0 2 0 0 1 0 0 2 0 5
9:00-10:00 0 0 0 0 1 0 0 0 0 0 0 0 1
10:00-11:00 0 0 0 0 0 0 0 0 0 0 0 0 0
11:00-12:00 0 0 0 0 3 0 1 0 0 0 0 0 4
12:00- 1:00 0 0 3 2 4 2 0 0 0 2 3 0 16
1:00- 2:00 1 0 0 0 0 1 0 0 0 0 0 0 2
2:00- 3:00 3 7 0 0 0 0 0 0 0 0 0 0 10
3:00- 4:00 2 9 7 0 2 1 6 5 2 0 0 0 34
4:00- 4:30 0 0 1 0 2 2 1 0 0 0 0 0 6
4:30- 5:00 0 0 1 1 2 2 1 0 0 0 0 0 7
5:00- 5:30 4 0 0 0 0 0 0 0 0 0 0 0 4
5:30- 6:00 4 1 0 0 0 0 1 2 0 0 0 0 8
6:00- 7:00 1 0 0 0 0 0 2 0 0 0 0 0 3
TOTAL 15 17 12 4 23 9 17 9 2 2 5 0 115
Z
r~
n~
b.I
0
-I-
I
0
HHA 001 - ttOVOI~d~IV 3!NI~qOA HglH
.-I
hi
.J
0
;>
tldA 001- 119VOUdd¥ 3HflqOA IiOIII
Iq_qHJS ktONl~
m
0
0
~ 0
e~ m
0
0
.J
A~TACHlq~q~ D
TRAFFIC SIGNALS
PRIORITY LISTING OF INTERSECTIONS THAT QUALIFY FOR SIGNALIZATION,
BUT ARE SUBJECT TO ENGINEERING JUDGEMENT AS TO ACTUAL NEED FOR
SIGNALIZATION. PRIORITY IS ONLY A GUIDE TO THE ORDER IN WHICH
SIGNALS ARE INSTALLED.
P~%I~KI INTERSECTION IPOINTS ICOUNT DAT~
1 Hollins Road/Old Mountain Road, N.E. 18 D5/06/93
2 Main Street/Elm Avenue/Ferdinand Avenue, S.W. 17 D1/26/95
3 Hershberger Road/Westside Boulevard, N.W. 15 01/19/95
4 Plantation Road/Preston Avenue, N.E. 12 01/24/95
5 Colonial Avenue/McNeil Drive, S.W. 11 11/08/95
5 Hollins Road/Liberty Road, N.E. Ill 04/02/96
5 Orange Avenue/Lynn Brae Drive, N.E. 11 01/31/95
5 Shenandoah Avenue/Westside Boulevard, N.W. 11 03/26/96
9 Tenth Street/Hunt Avenue, N.W. 10 04/18/96
9 Williamson Road/Hildebrand Road, N.W. 10 04/11/96
9 5rambleton Avenue/Overland Road, $.W. 10 01/17/95
12 Drange Avenue/llth Street, N.E. 9 11/17/92
12 ~irport Road/Municipal Road, N.W. 9 10/19/95
14 ~irport Road/Towne Square Boulevard, N.W. 8 11/02/95
115 Drange Avenue/Patrick Road, N.E. 6 02/29/96
16 Bennington Street/Riverland Road, S.E. 5 01/12/96
16 ~us Nicks/Richard Avenue, N.E. 5 ]7/06/95
18 Town Square Boulevard/Rutgers Street, N.W. 4 11/10/94
18 Dale Avenue/Parkside Plaza, S.E. 4 01/30/96
20 Colonial Avenue/Persinger Road, S.W. 0 06/08/95
20 Brambleton Avenue/Persinger Road, S.W. 0 06/08/95
22 Plantation Road/Hollins Road, N.E. -1 05/21/92
22 Dale Avenue/Vernon Street, S.E. -1 02/01/96
Revised 04/19/96
MARY F. P~RKE~, C~C/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #20-66-165-514
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to a request for installation of a traffic signal at the intersection of
Hollins Road and Liberty Road, N. E., was before the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
pc:
Phillip Clark, President, Hollins Road North Civic League, 1222 Liberty Road, N. E.,
Roanoke, Virginia 24012
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Robert K. Bengtson, Traffic Engineer
May 6, 1996
96-129
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Traffic Signal Request
Hollins Road at Liberty Road, N.E.
Dear Mayor Bowers and Members of City Council:
A petition signed by approximately 1,067 persons requesting
installation of a traffic light at the intersection of Hollins Road
and Liberty Road, N.E. was before Roanoke City Council at a regular
meeting on Monday, March 18, 1996. The petition was presented by
the Hollins Road North Civic League, a member of Roanoke's
Neighborhood Partnership. They indicated to Council that recent
commercial growth and the opportunity for more growth, as well as
traffic accidents at this intersection, has created a need for a
new traffic signal.
In response to similar requests in 1989, 1991, and 1995, traffic
signalization studies were conducted at this intersection. In
general, traffic signals should not be installed unless a study
indicates that one or more of the eleven traffic signal warrants
found in the Manual on Uniform Traffic Control Devices (MUTCD) is
met. (The City of Roanoke is required to abide by the MUTCD, which
has been approved by State and Federal governments as the standard
for all highways open to public travel.) Although a warrant may be
met, it remains subject to engineering judgement as to whether the
signal should actually be installed. The traffic signal warrants
in the MUTCD consider vehicle volumes (including "rush hour"),
vehicle delay, pedestrian volumes, school crossings, and accident
experience. Each of the previous studies of this intersection met
the warrants for a new traffic signal. However, the rank of this
intersection, among a list of other warranted traffic signals, was
consistently in the lower half of that list.
In response to the request to Council, a new study of this
intersection was completed on Tuesday, April 2, 1996. This study,
which recorded all vehicle maneuvers and pedestrian crossings at
Honorable Mayor and Members
Page 2
May 6, 1996
of Council
this intersection between 7:00 a.m. and 7:00 p.m., again met the
warrants for signalization. It should be noted that the warrant
for traffic accidents was not met. This warrant can be satisfied
when five or more reported accidents, of types susceptible to
correction by traffic signal control, have occurred within a 12-
month period. In 1995 there were seven (7) reported accidents at
this intersection, of which four (4) were rear-end collisions
resulting in one (1) injury, and three (3) were angle collisions
resulting in one (1) injury. Only the three (3) angle collisions
were considered susceptible to correction by a traffic signal. It
should also be noted that signalization does not necessarily reduce
the number of traffic accidents. With signalization, rear end
accidents have a tendency to increase, and there is an opportunity
for additional accidents when a motorist runs a red light.
Our ranking procedure, which considers factors such as the
extent to which signal warrants are exceeded, the number of
warrants that are met, pedestrian activity, and geometric elements
of the intersection, resulted in a new rank of 5 (tied with three
other intersections) out of 23 intersections that now meet traffic
signal warrants. The attached list, which indicates the present
rank of each intersection, serves as a guide for implementation of
new traffic signals. This list is subject to change when
intersections are restudied or new intersections are added.
The 1994 approval of Roanoke's bond referendum provided
$500,000 for new traffic signals. The average cost to signalize an
intersection is $100,000. With these funds, plans are underway to
signalize the three (3) highest ranked intersections in
Roanoke (Main Street at Elm Avenue, S.W; Hollins Road at
Old Mountain Road, N.E.; and Hershberger Road at
Westside Boulevard, N.W.) Completion of these three (3) would
allow all pending intersections to attain a higher ranking for
future consideration. These funds were also used for participation
with the Virginia Department of Transportation and Friendship Manor
in the new traffic signal at Hershberger Road and Florist Road.
Remaining funds should be applied to another intersection yet to be
identified.
Based upon this information, this intersection should continue
to be considered for future funding for signalization. Widening of
Honorable Mayor and Members of Council
Page 3
May 6, 1996
Hollins Road on both approaches to Liberty Road will also be
necessary to create left-turn storage lanes. This will likely
result in a cost in excess of the average $100~000 needed for
signalization. Funding to implement this proposed traffic signal
would be subject to the next bond issue.
Council is asked to receive and file this report.
WRH/RKB/gpe
Attachment
copy:
Respectfully submitted
City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Barry L. Key, Manager, Management and Budget
Robert K. Bengtson, P.E., Traffic Engineer
Mr. Rick Hendrick, Vice President, HollinsRoadNorth Civic League
TRAFFIC SIGNALS
PRIORITY LISTING OF INTERSECTIONS THAT QUALIFY FOR SIGNALIZATION,
BUT ARE SUBJECT TO ENGINEERING JUDGEMENT AS TO ACTUAL NEED FOR
SIGNALIZATION. PRIORITY IS ONLY A GUIDE TO THE ORDER IN WHICH
SIGNALS ARE INSTALLED.
12
12
14
15
16
[6
18
2O
20
22
22
INTERSECTION
~S Road/Old Mountain Road, N.E.
Street/Elm Avenue/Ferdinand Avenue, S.W.
~rger Road/westside Boulevard, N.W.
ion Road/Preston Avenue, N.E.
al Avenue/McNeil Drive, S.W.
Road/Liberty Road, N.E.
Drange Avenue/Lynn Brae Drive, N E
~henandoah Avenue/Westside Boulevard, N.W.
Tenth Street/Hunt Avenue, N.W.
Williamson Road/Hildebrand Road, N.W.
Brambl___~eton Avenue/Overland Road, S.W.
)range Avenue/llth Street, N E.
%irport Road/Municipal Road, N.W.
Airpor_____~t Road/Towne Square Boulevard, N.W.
Orang_______e Avenue/Patrick Road, N.E.
Bennington Street/Riverland Road, S.E.
~us Nicks/Richard Avenue, N.E.
Pown S________quare Boulevard/Rutgers Street, N.W.
Dale Avenue/Parkside Plaza, S.E
Colonial Avenue/Persinger Road, S.W.
Brambleton Avenue/Persinger Road, S.W.
Planta______~tion Road/Hollins Road, N.E.
Dale A______~venue/Vernon Street, S.E.
18
17
15
12
11
11
11
Il
10
10
10
9
9
8
6
5
5
4
0
0
-1
-1
35/06/93
01/19/95
01/24/95
11/08/95
)4/02/96
03/26/96
D4/18/96
D4/11/96
11/17/92
10/19/95
11/02/95
D2/29/96
)1/12/96
]7/06/95
11/10/94
06/08/95
D6/08/95
)5/21/92
02/01/96
Revised 04/19/96
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Depuvy Cie/Clerk
May 9, 1996
File f~60-183-270-472-514
W. L. Baker, President
Baker Brothers, Inc.
1402 Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Baker:
I am enclosing copy of Resolution No. 32899-050696 accepting the bid of Baker Brothers,
Inc., for the purchase of a rubber tired loader, at a total cost of $80,890.00, upon certain
terms and conditions; and rejecting all other bids made to the City for said item.
Resolution No. 32899-050696 was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File f/60-183-270-472-514
8rodie AIIman, Administrative Sales
J. W. Burress, Inc.
P. O. Box 719
Roanoke, Virginia 24004
T. E. Shelton, President
8helton-Witt Co.
P. O. Drawer 828
Salem, Virginia 24153
Gentlemen:
Ronald Scott, Sr., President
Scott-Gallaher, Inc.
P. O. Box 7920
Roanoke, Virginia 24019
Robert W. Bronson, President
Highway Machinery & Supply Co.
1724 Altamont Avenue
Richmond, Virginia 23230
Darrell W. Robinson, Sales Coordinator
James River Equipment, Inc.
3902 W. Main Street
Salem, Virginia 24153
I am enciosing copy of Resolution No. 32899-050696 accepting the bid of Baker Brothers, Inc., for
the purchase of a rubber tired loader, at a total cost of $80,890.00, upon certain terms and
conditions; and rejecting all other bids made to the City for said item. Resolution No. 32899-050696
was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,
May 6, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the
abovedescdbed equipment.
Sincerely,
Mary F. Parker, CMCJAAE
City Clerk
MFP:am
Enc.
1N TH]E COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
No. 32899-050696.
A RESOLUTION accepting the bid for the purchase ora Rubber Tired Loader from Baker
Brothers, Inc., upon certain terms and conditions; and rejecting all other bids made for such items.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Baker Brothers, Inc., to purchase one new Rubber Tired Loader
at a total cost of $80,890.00, is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby authorized and directed to issue
any required purchase orders for the purchase of such mowers, and the City Manager or the Assistant
City Manager is authorized to execute, for and on behalf of the City, any required documents with
respect to the aforesaid items, such documents to be in such form as shall be approved by the City
Attorney.
3. Any and ail other bids made to the City for the aforesaid items are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF HOANOKE,
The 6th day of May, 1996.
No. 32898-050696.
1995-96
providing for an emergency.
WHEREAS, for the usual daily
Government of the City of Roanoke,
exist.
AN ORDINANCE to amend and reordain certain sections of the
General and Fleet Management Fund Appropriations, and
operation of the Municipal
an emergency is declared to
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of the
Management Fund Appropriations, be,
amended and reordained to read as follows,
the Council of the City of
1995-96 General and Fleet
and the same are hereby,
in part:
Nondepartmental
Transfers to Other Funds (1) ......................
Reserved CMERP - City (2) .........................
Fleet Maneaement Fu~
Fleet Management Capital Outlay (3) ...............
NonOperating
Transfer from General Fund (4) ....................
$ 53,527,727
52,666,453
2,466,621
$ 3,148,235
$ 320,453
295,453
1) Transfer to
Fleet
Management
Fund (001-004-9310-9517) $ 80,890
2) Reserved CMERP-
City (001-3323)
3) Vehicular (80,890)
Equipment (017-052-2642-9010) 80,890
4) Transfer from
General Fund (017-020-1234-0951) 80,890
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
96-124
Roanoke, Virginia
May 6, 1996
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Bid to purchase Rubber
Tired Loader
Bid No. 96-3-12
~ackground on the subject in chronological order is:
A. The Capital Maintenance and Equipment Replacemen~
Proqram has identified the need to replace One (1)
Articulating Rubber Tired Loader in the Street
Maintenance Department.
B. S~ecifications were developed and along with a
request for quotation were sent to Sixteen (16)
vendors Currently listed on the City's bid list. A
public advertisement was also published in the
Roanoke Times and Roanoke Tribune.
C. Bids were received, publicly opened and read at
2:00 p.m. on March 22, 1996 in the Office of the
Manager of Supply Management.
II. Current Situation is:
Six (6) bid responses were received. A tabulation
of those responses is attached.
All bid responses were evaluated in a consistent
manner by representatives of the following
departments:
III.
Public Works
Fleet Management
Supply Management
The lowest bid, submitted by Baker Brothers, Inc.
meets all required specifications for a total cost
of $80,890.00.
Issues in order of Importance are:
A. ~eed
IV.
B. ~ompliance with Specification:~
C. Funding
Alternatives in order of Feasibility are:
Rubber Tired Loader
Bid No. 96-3-12
Page 2
cc:
~ authorize the issuance of a purchase
rder to Baker Brothers, Inc. for One (1) New
Rubber Tired Loader for the total cost
$80,890.00. of
ao
City Attorney
City Clerk
1. ~eed for the requested equipment is to replace
an old high maintenance cost unit and to
provide for continued support for Street
Maintenance projects.
2. C~ompliance with Specification~ is met by the
response submitted by Baker Brothers, Inc.
3. Fundinq is available for this expenditure in
General Fund Capital Maintenance and Equipment
Replacement Program.
~ Council not authorize the issuance of a
Purchase Order for One (1) New Rubber Tired Loader.
1. Need for equipment support to Street
Maintenance for the accomplishment of required
duties would not be met by this alternative.
2. Compliance with Specifications would not be a
factor in this alternative.
3. Fundinq designated for this expenditure would
not be expended at this time.
Recommendation is that City Council concur with
Alternative "A" - authorize the issuance of a
purchase order to Baker Brothers, Inc. for One (1)
New Rubber Tired Loader for the total cost of
~80,890.00 and reject all other bids.
Transfer $80~890.00 from General Fund Capital
Maintenance and Equipment Replacement Program to
Fleet Management Account 017-052-2642-9010.
Respectfully Submitted,
W. Robert Herbert
City Manager
Director of Finance
Director of Utilities & Operations
Director of Public Works
Management & Budget
Manager, Fleet Management
Manager, Streets & Traffic
Manager, Supply Management
o
o
o
o
0
0
U
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #20-27-60-77-217-330-468-514
M. Scott Hollis
Urban Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Ordinance No. 32902-050696 authorizing the City Manager to enter
into an agreement with the Virginia Department of Transportation for the widening of
Brandon Avenue, S. W., from Edgewood Street to the west corporate limits, and to execute
all utility agreements for adjustment of water and sewer facilities in connection with the
project. Ordinance No. 32902-050696 wes adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32902-050696.
AN ORDINANCE authorizing the City Manager to enter into an
agreement with the Virginia Department of Transportation for the
widening of Brandon Avenue from Edgewood Street to the west
corporate limits, and to execute all utility agreements for
adjustment of water and sewer facilities in connection with the
project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager, and the City
Clerk, are hereby authorized to execute and attest, for and on
behalf of the City, an agreement with the Virginia Department of
Transportation, providing for the widening of Brandon Avenue
(Project No. 0011-128-F02, PE-101, RW-201, C-501, B-602, D-601, D-
603), and to execute all utility agreements for adjustment of water
and sewer facilities in connection with the project, as more
specifically set forth in the
this Council dated May 6, 1996,
Clerk.
2.
Attorney.
3.
municipal
ordinance shall be in full
report and attachments thereto to
on file in the Office of the City
The form of the agreements shall be approved by the City
In order to provide for the usual daily operation of the
government, an emergency is deemed to exist, and this
force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
No. 32901-050696.
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects, Water, and Sewage Treatment Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects,
Water, and Sewage Treatment Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
capital Projects Fund
A r'at'ons
Streets and Bridges
Brandon Avenue Widening
Water Fund
A ria ' ns
Capital Outlay
Brandon Avenue Widening
Retained Earninas
(1) .....................
(2) .....................
Retained Earnings - Unrestricted (3) ............
Sewa~e Treatment F~
o ' 'on
Capital Outlay
Brandon Avenue Widening (4) .....................
Retained Earninqs
Retained Earnings - Unrestricted (5) ............
$ 13,191,856
212,858
$ 24,645,228
263,783
25,514,469
$ 21,088,452
3,768
19,004,341
1} Appropriated
from General
Revenue
2) Appropriated
from General
Revenue
3) Retained
Earnings -
Unrestricted
4) Appropriated
from General
Revenue
5) Retained
Earnings -
Unrestricted
(008-052-9604-9003) $ 156,858
(002-056-8385-9003) 263,783
(002-3336) (263,783)
(003-056-8479-9003) 3,768
(003-3336) ( 3,768)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
May 6, 1996
No. 96-131
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Brandon Avenue Widening from Edgewood Street to
West Corporate Limits
I. Background:
City Council, at its meeting on March 5, 1990,
unanimously approved Resolution No. 29954-3590 which
requested that the Virginia Department of Transportation
(VDOT) program a project to widen Brandon Avenue, S.W.
from Edgewood Street to the West Corporate Limits (see
attached map). This project, which is consistent with
the 1995-2015 Roanoke Valley Area Long Range
Transportation Plan, was subsequently included in VDOT's
Six-Year Highway Improvement Program.
Peters Creek Road Extension project used a conflict
resolution process involving representatives from the
Greater Deyerle Neighborhood Association, VDOT and the
City of Roanoke. This process led to a "Consensus
Response" which included several measures which need to
be instituted due to the construction of the Peters Creek
Road Extension project. This Brandon Avenue widening
project is one of those measures.
Purpose of this project is to relieve existing traffic
congestion on Brandon Avenue between Edgewood Street and
the West Corporate limits. This project will accommodate
the anticipated traffic that will be generated by the
proposed Peters Creek Road Extension project, which will
intersect Brandon Avenue at Aerial Way Drive. Traffic
volumes on this section of Brandon Avenue are expected to
average 28,000 vehicles per day upon completion and
average 49,000 vehicles per day in 2016 (current volume
is 22,000 vehicles per day).
Proposed design of this project consists of five lanes
along the 1.4 mile route, two in each direction with a
continuous left turn lane in the center of the roadway.
Concrete curb and gutter and sidewalk will be constructed
along both sides of the entire route. The roadway will
also be landscaped.
Brandon Avenue Widening/No.
Page 2
May 6, 1996
96-131
Eo
City Council, at its meeting on October 11, 1993,
approved the location and major design features of this
project (Ordinance No.31738-101193). Commonwealth
Transportation Board approved the location and major
design features of this project subsequent to Council's
approval.
II. Current Situation:
Bids for
Mar6h 26,
awarded
April 18,
project construction were received by VDOT on
1996. The Commonwealth Transportation Board
a contract to Branch Highways, Inc. on
1996, in the amount of $5,671~238.07.
City needs to execute the attached City-State Agreement
(Attachment II) before VDOT will allow Branch Highways,
Inc. to begin construction.
City Share of the cost for this project (preliminary
engineering @ 2%, right-of-way @ 2%, and construction
@ 2%) is $439~045.55. The fourth page of Attachment II
shows the cost sharing ratios to be used on various
elements of this project.
To date, the City has already paid $34~637.72 toward the
above total for preliminary engineering and right-of-way
costs incurred through February 29, 1996. This leaves a
balance of $404,407.83 needed for the City's share of the
remaining costs.
Included within the project is additional replacement and
upgrade of existing water lines that would not ordinarily
have been done as part of this roadway project. The
betterment portion of these improvements will be a City
expense in the amount of $263~782.18 from Water Fund
Previous Years' Retained Earnings. Also, $3,767.72 from
Sewage Fund Previous Years' Retained Earnings is needed
for items related to sanitary sewer adjustments.
An additional $15,000 is needed for separate purchase of
three (3) new traffic signal controllers and cabinets
which will meet specialized City standards. The
intersections are on Brandon Avenue at Edgewood Street,
at Peters Creek Road Extension, and at the main entrance
to the former Lee-Hi Shopping Center. Also, $5,000 is
needed for street lighting at this project's connection
to Peters Creek Road Extension.
Brandon Avenue Widening/No.
Page 3
May 6, 1996
96-131
III. Issues:
A. Funding
B. Construction Plans
C. Timing
IV. Alternatives:
Authorize the City Manager, in a form acceptable to the
City Attorney, to execute the City-State Agreement, as
well as all utility agreements for adjustment of water
and sewer facilities, on behalf of the City; appropriate
$156~857.93 currently available in the Transfer to
Capital Projects Fund Account (No. 001-004-9310-9508)
into the Brandon Avenue Widening Account (No. 008-052-
9604-9003), and appropriate $263,782.18 from Water Fund
Previous Years' Retained Earnings and $3~767.72 from
Sewage Fund Previous Years' Retained Earnings to accounts
to be established by the Director of Finance.
Fundinq, in the amount of $424,407.83 exists in the
sources identified on Attachment III (Part B).
Construction plans comply with City's needs for
improved traffic flow and safety.
Timing for project construction to begin is this
month. Project will require approximately two (2)
years to complete.
Reject City-State Agreement and proceed to reimburse VDOT
for 100% of all expenditures to date in accordance with
City Resolution No. 29954-3590.
Fundinq would be needed in the amount of the total
VDOT project expenditures to date, which is
$1,731,886.03 less the City share paid to date,
which results in a balance needed of $I~697,248.31.
Construction plans would not be built. This would
not comply with the commitment to Greater Deyerle
Neighborhood Association.
3. Timing is not an issue.
Brandon Avenue Widening/No.
Page 4
May 6, 1996
96-131
V. Recommendation is that City Council:
Authorize the City Manager, in a form acceptable to the
City Attorney, to execute the City-State Agreement on
behalf of the City.
Bo
Authorize the City Manager to execute, on behalf of the
City of Roanoke, all utility agreements for adjustment of
water and sewer facilities for this project.
Appropriate $156,857.93 currently available in the
Transfer to Capital Account (No. 001-004-9310-9508) into
the Brandon Avenue Widening Account (No. 008-052-9604-
9003)
Do
Appropriate $263,782.18 from Water Fund Previous Years'
Retained Earnings and $3~767.72 from Sewage Fund Previous
Years' Retained Earnings to accounts to be established in
those funds by the Director of Finance.
WRH/RKB/gpe
Attachments:
W. Robert Herbert
City Manager
I Map
II City-State Agreement
III Funding Summary
copy:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Traffic Engineer
Construction Cost Technician
Budget Administrator
ATTAC]~IT ~
ATTACHMENT II
AGREEMENT BETWEEN THE CITY OF ROANOKE
AND VIRGINIA DEPARTMENT OF TRANSPORTATION
The City of Roanoke, Commonwealth of Virginia, hereinafter referred to as
ROANOKE, and the Commonwealth of Virginia, Department of Transportation,
hereinafter referred to as the DEPARTMENT, hereby agree as follows:
The DEPARTMENT will prosecute a project for the
improvement of 1.376 miles of Brandon Avenue within
ROANOKE from WCL of Roanoke, Station 65+30.00 to
Edgewood Street, Station 137+92.79 and designated as
Route 11, Project 0011-128-F02, PE-101, RW-201, C-501,
B-602, D-601, D-603 and Federal Project STP-11-2(002).
ROANOKE approves the plans as designed and requests
the DEPARTMENT to submit the project with
recommendation that it be approved by the Commonwealth
Transportation Board/Federal Highway Administration and
agrees that if such project is approved and constructed by
the DEPARTMENT, ROANOKE, thereafter, at its own
expense, will maintain the project, or have it maintained, in
a manner satisfactory to the DEPARTMENT or its authorized
representatives and will make ample provision each year for
such maintenance.
ROANOKE agrees that after construction of the project, or
any part thereof, it will not permit any reduction in the
number of or width of traffic lanes, or any additional median
crossovers and enlargement of existing median crossovers,
or any alterations to channelization islands, without the prior
written approval of the DEPARTMENT.
Parking will be prohibited at all times on both sides of this
project and appropriate NO PARKING signs shall be
erected. The signs shall conform to the standards as shown
in the current edition of the Manual on Uniform Traffic
Control Devices.
ROANOKE agrees that the location, form and character of
informational, regulatory and warning signs, curb and
pavement or other markings and traffic signals, installed or
placed by any public authority, or other agency, shall
conform to the standards as shown in the current edition of
the Manual on Uniform Traffic Control Devices or be subject
to the approval of the DEPARTMENT.
-2-
ROANOKE agrees that the location and installation of utility
poles, lighting standards, traffic signal poles or any other
facility installed or placed within the right of way by any
public authority, or other agency, shall conform to VDOT
Land Use Permit Manual or be subject to the approval of the
DEPARTMENT.
ROANOKE agrees to comply with Title VI of the Civil Rights
Act of 1964 and the Virginia Fair Employment Contracting
Act, Section 2.1-374 through 2.1-376 of the Code of Virginia
(1950), as amended.
ROANOKE agrees to comply with all applicable federal,
state and local rules, regulations and statutes when work is
performed on this project with municipal forces or its agent
at project expense.
-3-
ROANOKE agrees to participate in the actual cost of this
project which includes a special provision for price
adjustment in accordance with the following tabulation,
understanding that the costs shown are estimated and the
percentages will be applied to actual costs:
PROJECT COST
ITEM
Preliminary Engineering
Right-of-Way
C-501
Utility Items - Sanitary
Sewer
Utility Items - Water
(Betterment)
Demolition
Signs
B-602
D-601
D-603
ROANOKE'S SHARE
ESTIMATED COST %
$ 980,000.00 2
2,163,000.00 2
4,563,927.47 2
188,38582 2
374,159.12 70.50
902.70 2
15,930.00 2
556,491.35 2
198,715.36 2
95,815.51 2
AMOUNT
$ 19,600.00
43,260.00
91,278.55
3,767.72
263,782.18
18.05
318.60
11,129.83
3,974.31
1,916.31
TOTALS
$9,137,327.33
-4-
$439,045.55
IN WITNESS WHEREOF, the parties have hereunto affixed their signatures, the CITY
of ROANOKE on the day of , 1996, and the DEPARTMENT
on the day of , 1996.
ATTEST:
CITY OF ROANOKE
BY BY
CITY CLERK
CITY MANAGER
NOTE:
The official signing for the
municipality must attach a
certified copy of the authority
under which this agreement is
executed. This agreement is
executed in three originals.
APPROVED AS TO FORM
CITY ATTORNEY
COMMONWEALTH OF VIRGINIA, DEPARTMENT
OF TRANSPORTATION
BY
COMMISSIONER
-5-
ATTAC~NENT I I I
FUNDING SUNNARY
COSTS
ESTIMATED PROJECT COST
LESS VDOT AND FEDERAL SHARE
TOTAL CITY SHARE
LESS CITY SHARE INVOICED
(AND FUNDED) AS OF 02/29/96
ESTIMATED CITY SHARE REMAINING
ESTIMATED CITY COST (100%)
TOTAL CITY COST REMAINING
$9,137,327.33
8,698,281.78
439,045.55
34~637.72
404,407.83
20~000.00
424,407.83
SOURCES
TRANSFER TOCAPITAL ACCOUNT
(No. 001-004-9310-9508)
WATER FUND - PREVIOUS YEARS'
RETAINED EARNINGS
SEWAGE FUND - PREVIOUS YEARS'
RETAINED EARNINGS
TOTAL - SOURCES
156,857.93
263,782.18
3;767.72
424,407.83
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of May, 1996.
No. 32903-050696.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 General, Transportation, and Utility Line Services Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 General,
Transportation, and Utility Line Services Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows,
in part:
Parks, Recreation and Cultural
Libraries (1) $
Recreation (2i .....................................
Public Works .....................................
Parks Maintenance (3 4) $
Public Safety - ' ...........................
Fire Operations (5) $
Health and Welfare ................................
Health Department (6) $
Nondepartmental ..............................
Transfers to Other Funds (7) $
Reserved CMERP - City (8) .......................... $
Transportation Pund
Operating
Church Avenue Parking Garage (9) ...................
5,265,740
1,989,966
1,420,209
23,194,825
3,835,620
35,864,443
10,353,830
19,101,080
1,094,890
53,521,832
52,705,254
2,470,429
2,498,023
176,645
NonOperating
Transfer from General Fund (10) $
945,337
897,172
~tilit¥ Line Services Fun~
operating
Utility Line Services Capital Outlay
Retained Earninas
(11) ..........
$ 3,308,528
471,295
Retained Earnings - Unrestricted
1) Fees for
Professional
Services
2) Expendable
Equipment
3) Construction -
Other
4) Other Equipment
5) Other Equipment
6) Furniture and
Equipment
> $1,000
7) Transfer to
Transportation
Fund (001-004-9310-9507)
8) Reserved CMERP -
City (001-3323)
9) Maintenance -
Buildings (007-056-8220-2050)
10) Transfer from
General Fund (007-020-1234-1037)
11) Other Equipment (016-056-2626-9015)
12) Retained
Earnings -
Unreetriuted (016-3336)
(12) ..............
(001-054-7310-2010) $
(001-052-7110-2035)
(001-052-4340-9065)
(001-052-4340-9015)
(001-050-3213-9015)
(001-054-5110-9005)
15,000
11,753
57,821
18,242
40,200
9,558
24,507
(177,081)
24,507
24,507
7,250
( 7,250)
$ 1,805,357
BE XTFURTHERORDAINEDthat, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
city Clerk.
Roanoke, Virginia
May 6, 1996
96-319
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Fund Appropriations from
Capital Maintenance and
Equipment Replacement
Program and Prior Year
Retained Earnings
Background on the subject in chronological order is:
A. The Capital Maintenance and EquiDment Replacement.
Program has identified various operational needs
for various City departments.
B. A listinq of items costing less than $75,000 is
identified on Attachment "A" of this report.
C. The City Manager, by authority designated by
Council, can approve expenditures less than $75,000
once the Funds for the expenditures have been
appropriated by Council.
De
The items on the Attachment "A" either have already
keen bid or will be in accordance with the
procurement section of the Code of the City of
Roanoke.
II. Current Situation is:
III.
Funds necessary for the acquisition of the items
listed on Attachment "A" are available in the Prior
Year Capital Maintenance and Equipment Replacement
Program, Current Year Capital Maintenance and
Equipment Replacement Program and Prior Year
Retained Earnings Account and must be appropriated
by City Council.
Issues in order of Importance are:
A. Need
B. Funding
C. Timinq
Fund Appropriations
Page 2
IV.
Alternatives in order of Feasibility are:
A. City Council appropriate ~184~331 to
departmental accounts to provide for the
of items listed on Attachment "A" of this
City Council not appropriate
accounts as requested.
various
purchase
report·
1. Need for the requested items have been
previously justified as essential.
2. Funding is available in the Prior Year Capital
Maintenance Equipment Replacement Program,
Current Year Capital Maintenance and Equipment
Replacement Program and Utility Line Services
Prior Year Retained Earnings Account to
provide for the purchase as requested.
Timing will allow for the requested items to
be procured in the most efficient manner.
$184~331 to various
1. Need for the acquisition of necessary items
would not be accomplished.
2. Fundinq designated for the requested items
would not be expended at this time.
3. Timing for the acquisitions would not be
accomplished in the most expedient manner.
Recommendation is that City Council concur with
Alternative "A" and appropriate ~184,331 as follows:
A. $15~000 from Prior Year General Fund Capital
Maintenance and Equipment Replacement Program to
Library Account 001-054-7310-2010.
$162~081 from General Fund Capital Maintenance and
Equipment Replacement Program as follows:
1. ~57~821 to Parks and Recreation Account 001-
052-4340-9065
~18,242 to Parks and Recreation Account 001-
052-4340-9015
3. .$11~753 to Parks and Recreation Account 001-
052-7110-2035
Fund Appropriations
Page 3
cc:
$40,200
$9,558 to Roanoke City
Account 001-054-5110-9005
to Fire/EMS Account 001-050-3213-9015
Health Department
6. $24~507 to Parking Garage Account 007-056-
8220-2050
~7~250 from Utility Line Services Prior Year
Retained Earnings Account to 016-056-2625-9015.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
Director of Finance
Director of Utilities & Operations
Director of Public Safety
Director of Public Works
Director of Human Development
Management & Budget
City Clerk
Manager, Supply Management
III.
II.
Attachment "A"
Funds designated from Prior Year Capital Maintenance and
Equipment Replacement Program.
Library
· Comprehensive Library Study (City Share) $15,000
Funds designated from Current Year Capital Maintenance
and Equipment Replacement Program.
Parks and Recreation
Replace/upgrade Fencing and Backstops in
Parks System 25,000
2 - Landscape Trailers 3,450
32 - Outdoor Deck Chairs and 30 Outdoor
Lounge Chairs for City Pools 7,281
Playground Equipment for Eureka Park 14,792
Playground Supplies and Materials for
Eureka Park 10,321
Ornamental Iron Fencing for Highland Park 22,500
Folding Tables for Recreation Centers 4,472
Fire/EMS
3 - Semi-Automatic Defibrillators 21,000
3 - Non-Evasive BP Monitors 9,000
EMS Training Equipment/Supplies 7,000
2 - Opticon Units for Ambulances 3,200
Roanoke City Health Department
Dental Unit including Chair and Lights 9,558
Parking Garage
Projects to bring Facility into compliance
with City Code 24,507
Funds designated from Prior Year Retained Earnings
Account.
Utility Line Services
3 - Utility Bodies to be mounted on existing
cab/chassis
Total
7?250
$184.331
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File f/60-67-183-270-361-472
David Boyd
Assistant Sales Manager
Smith Turf and Irrigation Co.
P. O. Box 669388
Charlotte, North Carolina 28266-9388
Dear Mr. Boyd:
I am enclosing copy of Resolution No. 32905-050696 accepting the bid of Virginia Turf and
Irrigation Co., for purchase of two new. 16-foot rotary mowers, at a total cost of
$102,840.00, upon certain terms and conditions; and rejecting all other bids made to the
City for such items. Resolution No. 32905-050696 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 6, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File ~60-67-183-270-361-472
Dan McGrory
Assistant Turf Sales Manager
Virginia Turf and Irrigation Co.
P. O. Box 6327
Richmond, Virginia 23230
Dear Mr. McGrory:
I am enclosing copy of Resolution No. 32905-050696 accepting the bid of Virginia Turf and
Irrigation Co., for purchase of two new 16-foot rotary mowers, at a total cost of
$102,840.00, upon certain terms and conditions; and rejecting all other bids made to the
City for such items. Resolution No. 32905-050696 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
NO. 32905-050696.
A RESOLUTION accepting the bid for the purchase of two new 16 foot rotary mowers from
Virginia Turf and Irrigation Company, upon cettain terms and conditions; and rejecting all other bids
made for such items.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Virginia Turf and Irrigation Company to purchase two new 16
foot rotary mowers at a total cost of $102,840.00, is hereby ACCEPTED.
2. The Cites Manager of Supply Management is hereby authorized to issue any required
purchase orders for the purchase of such mowers, and the City Manager or the Assistant City
Manager is authorized to execute, for and on behalf of the City, any required documents with respect
to the aforesaid mowers, such documents to be in such form as shall be approved by the City
Attorney.
3. Any and all other bids made to the City for the aforesaid items are hereby RE.I'ECTED,
a~l the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROA.WOKEt
The 6th day of May, 1996.
No. 32904-050696.
VIRGINIA
1995-96
providing for an emergency.
WHEREAS, for the usual daily
Government of the city of Roanoke,
exist.
THEREFORE, BE IT ORDAINED by
Roanoke that certain sections of the
Management Fund Appropriations, be,
amended and reordained to read as follows,
AN ORDINANCE to amend and reordain certain sections of the
General and Fleet Management Fund Appropriations, and
operation of the Municipal
an emergency is declared to
the Council of the City of
1995-96 General and Fleet
and the same are hereby,
in part:
General Fund
ADDroDriatioD$
Nondepartmental
Transfers to Other Funds (1) ......................
Public Works
Parks Maintenance (2) .............................
Fund Balanc9
Reserved CMERP - City (3) ......................... $
Fleet Management Capital Outlay (4) ...............
Revenue
NonOperating
Transfer from General Fund (5) ....................
$ 53,446,837
52,585,563
$ 23,078,762
3,756,717
2,547,511
3,067,345
$ 239,563
214,563
1) Transfer to
Fleet
Management
Fund (001-004-9310-9517) $ 102,840
2) Other
Equipment (001-052-4340-9015) ( 2,840)
3) Reserved
CMERP - City (001-3323) (100,000)
4) Other
Equipment (017-052-2642-9015) 102,840
5) Transfer from
General Fund (017-020-1234-0951) 102,840
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
May 6, 1996
96-324
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bids to Purchase 16 Foot
Rotary Mowers and
Appropriation of Funds,
Bid No. 96-3-86
I. Backqround on the subject in chronological order is:
The General Fund Capital Maintenance and Equipment
Replacement Proqram has identified the need for the
replacement of mowing tractors in our Parks/Grounds
Department.
An aqreement currently exists with the Roanoke City
Schools for the City to mow School open space at
twenty-one (21) sites.
Specifications were developed and along with
request for quotation, were sent specifically to
thirteen (13) vendors. A public advertisement was
also published in the Roanoke Times and Roanoke
Tribune.
Bids appropriately received were publicly opened
and read at 2:00 p.m. on April 11, 1996 in the
Office of the Manager of Supply Management.
II. Current Situation is:
Two (2) bids were received. A tabulation of those
bids is attached.
Ail bids were evaluated by representatives of the
following departments:
Public Works
Parks/Grounds
Supply Management
The lowest bid, submitted by Virginia Turf and
Irrigation Company meets all required
specifications at a cost of $51,420 per unit.
16 Foot Rotary Mowers and Appropriation of Funds
Bid No. 96-3-86
Page 2
III.
IV.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Fundinq
Alternatives in order of feasibility are:
Council authorize the issuance of a purchase order
to Virginia Turf and Irrigation Company for Two (2)
New 16 Foot Rotary Mowers for a total cost of
$102~840.00.
Need to purchase requested units is to provide
mowing services for City Facilities and to
comply with agreement to mow School
Facilities.
Compliance with Specifications is met with the
bid submitted by Virginia Turf and Irrigation
Company.
Funding is available in General Fund Capital
Maintenance and Equipment Replacement Program
and Parks/Grounds Account 001-052-4340-9015 to
allow for this purchase.
Council not authorize the purchase of Two (2) New
Rotary Mowers.
Need to adequately provide mowing services to
the City and Schools would not be provided
under this alternative.
Compliance with Specifications would not be a
factor with this alternative.
Fundinq designated for the purchase of the
requested equipment would not be expended at
this time.
16 Foot Rotary Mowers and Appropriation of Funds
Bid No. 96-3-86
Page 3
cc:
Vo A,
Recommendation is that Council concur with
Alternative "A" and authorize the purchase of Two
(2) New 16 Foot Rotary Mowers from Virginia Turf
and Irrigation Company for a total cost of
$102~840.00 and reject all other bids.
Bo
Transfer $100~000.00 from General Fund Capital
Maintenance and Equipment Replacement Program to
Fleet Management Account 017-052-2641-9015.
Co
Transfer $2,840.00 to Fleet Management Account 017-
052-2641-9015 which is currently available in
Parks/Grounds Account 001-052-4340-9015.
City Attorney
Director of Finance
City Clerk
Respectfully Submitted,
W. Robert Herbert,
City Manager
Director of Utilities & Operations
Director of Public Works
Manager, Parks/Grounds
Manager, Supply Management
Manager, Fleet Management
Management & Budget
0
U
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32906-050696.
A RESOLUTION approving the granting of a leave of absence for
educational purposes to Carla L. James, an employee of the City
Library.
BE IT RESOLVED by the Council of the City of Roanoke that this
Council APPROVES the granting of a leave of absence to Carla L.
James, Library Associate, in the City Library, for the period of
August 22, 1996 through August 21, 1997, for the purpose of
completing the requirements for a Master's Degree in Library and
Information Science from the University of North Carolina at
Greensboro; such approval, however, being made expressly subject to
said employee's written agreement to abide by each and every term
and provision of S2-4§, Code of the City of Roanoke (1979), as
amended, and such rules and regulations as may be promulgated by
the City Manager; such written agreement to be approved as to form
by the City Attorney.
ATTEST:
City Clerk.
#95-53?
May 06, 1996
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
SUBJECT: EDUCATIONAL LEAVE
I. BACKGROUND
Leave of Absence for Educational Programs, Code of Roanoke
(1979) as amended, Chapter 2, Section 2-45, states in part:
Leave of Absence, not to exceed twelve consecutive
months for educational purposes, can be granted a City
employee upon approval by the City Manager and Council.
a)
Course o_~f study will, in the opinion of the City
Manager, be of continuous benefit to the City in the
employee's performance.
Employee granted such leave shall be compensated in an
amount not exceeding fifty percent (50%) of the rate of
compensation received by the employee at the commencement
of the leave.
Employee shall agree to remain in the employment of the
City for a period of three {3) consecutive years following
termination of the leave:
a)
Should employee terminate her employment with the
City within the three-year period, she will reimburse
the City for all compensation paid to her during the
leave, subject to credit for each year the employee
shall have been employed by the City following
termination of leave.
As many as two employees of the City may be granted or be
on educational leave at any one time, provided that the
employees shall not be in the same directorate.
N__~o employee shall be granted such leave unless his duties
and responsibilities will be adequately performed by other
persons presently employed by the City.
II. CURRENT SITUATION
City Library has an employee who is requesting educational
leave for the purpose of obtaining a Master's Degree in Library
and Information Science.
1
Carla L. James~ Library Associate, has applied to the
University of North Carolina at Greensboro for admission
into the graduate program in Library and Information
Science.
a)
To complete the requirements and obtain the Master's
Degree in Library and Information Science on a full
time basis requires a minimum of one year.---
(1) Carla L__~. James has been employed with the City
of Roanoke since August 1994.
(2) Requesting leave beginning August 22, 1996
through August ~1, 1997.
ISSUES
B.
C.
D.
Benefit to City
Coverage of Duties and Responsibilities
Compliance with City Code
Budget
ALTERNATIVES
Approve Leave of Absence for Educational Purposes for an
employee of th~-City Library.
Benefit to City - Upgrade Library's educational
standards:
a)
b)
Not all librarians employed by the City hold the
Master's Degree of Library and Information Science.
Employee will be better trained for her current
position.
c)
Employee will be better educated to fill any
librarian positions which may become vacant.
Coverage o~f Duties and Responsibilities - Will be
handled as follows:
o
a)
Workload will be taken up by floaters and other
people in the department.
Compliance with City ~ode - Request complies with
Chapter 2, Section 2-45 of the Code of the City of
Roanoke.
2
Budget - One-half salary for Ms. James for 26 pay
periods will amount to $9,?6?.29.
Do not approve Leave of Absence for Educational Purposes for
an employee of the City Library.
Benefit to City - There will be no benefit to the City;
and the Department's educational standards will not be
upgraded.
a)
City Library would still have only fourteen {14}
employees with Master's Degrees.
b)
Fewer employees to consider for filling Library
positions requiring a Master's Degree which may
become vacant.
2. Coverage of Duties and Responsibilities - Not applicable.
Compliance with City Code - Chapter 2, Section 2-45,
Leave of Absence for Educational Purposes, would not be met.
4. No change.
V. RECOMMENDATION
A. Approve Leave of Absence for Educational Purposes for one
employee of the City Library. (Alternative A.)
1. Carla L. James, Library Associate.
Authorize City Manager to enter written agreement establishing
terms and conditions of educational leave with Ms. James.
Respectful ly submitted,
W. Robert Herbert
City Manager
WRH/GDR/BAJ/js
C:
Wilburn C. Dibling, Jr., City Attorney
James Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Beverly A. James, City Librarian
Diane S. Akers, Budget Administrator
A~L~RY F. PAR~ER, C~4C/AAE
City Cle;k
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #72-110-226-318
Theodore J. Edlich, III
Executive Director
Total Action Against Poverty in Roanoke Valley
P. O. Box 2868
Roanoke, Virginia 24001
Dear Mr. Edlich:
I am enclosing copy of Resolution No. 32907-050696 authorizing the City Manager to
enter into a contract with Total Action Against Poverty, to provide certain program services
for the City, upon certain terms and conditions, as more fully set forth in a report of the City
Manager under date of May 6, 1996. Resolution No. 32907-050696 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:sm
EriC.
May 6, ~1996
Council Report #96-543
Honorable Mayor and Members of City Council
Roanoke, VA
SUBJECT: Contract for Services with Total Action
Against Poverty, Inc.
Dear Mayor Bowers and Members of Council:
Backqround on the subject in chronological order is as
follows:
Total Action Against Poverty (TAP) has been receiving
funding from the City of Roanoke since 1974.
Until Fiscal Year 1986-87, funding for the agency
was included in the annual recommendation to
Council by the Citizens Services Committee.
In 1987~ TAP was removed from the Citizens
Services Committee category and began submitting
its budgets directly to the City Manager, for
recommendation to City Council
Durinq Fiscal Year 1995-96~ City Council approved the
reformatting of the Citizens Services Committee into
two committees, to review funding requests from
cultural and human service agencies.
II. Current situation is as follows:
The Director of Human Development and TAP met to
develop proposed program services to be provided by TAP
on behalf of the city.
Proqram Services to be provided by TAP include the
following categories:
Food and Nutrition
Community Development
Education and Employment
Transitional Living Center
Offender Services
Women's Resource Center
These services~ with the exception of the Women's
Resource Center, have been previously provided by TAP
through an appropriation from the city of Roanoke (see
attachment A).
The Director of Human Development and TAP developed
performance measures for the goals and objectives of
the proposed services included in the contract. This
information is included as Attachment B to the report.
Performance measures will be evaluated to assure the
delivery of services to Roanoke City citizens on a
monthly, quarterly, or annual basis depending on the
particular activity.
III.
E. TAP provides direct services for the city of Roanoke.
The proposed contract with TAP will provide for a
definitive level of specified, measurable services.
Further, it will provide for performance measures and
monitoring for contract compliance. This budgeted item
is now included in the Human Development support
category in the Fiscal Year 1996-97 recommended budget.
ISSUES, in order of importance are as follows:
A. Services to be provided by TAP to Roanoke City Citizens
B. Funding
C. Timing
IV.
Alternatives
A.
in order of feasibility are as follows:
City Council authorize the City Manager or his designee
to contract with TAP to provide the services as
described in the contract and Attachment A, subject to
the availability of funding in the City's Fiscal Year
1996-97 operating budget.
Services to be provided by TAP to Roanoke City
Citizens have been reviewed to ensure that
duplication of programs provided by city
departments does not occur.
Funding for the agency, in the amount of $207~073
has been included in the Fiscal Year 1996-97
reconmmended budget.
3. Timing is important, so that services may begin on
July 1, 1996.
City Council not authorize the City Manager or his
designee to contract with TAP to provide the services
as described in the contract and Attachment A.
Services to Roanoke City citizeng would need to be
provided by either the City of Roanoke or other
agencies.
o
Fundinq for the services to be provided would
still remain in the Fiscal Year 1996-97
recommended budget.
Timinq is important, since the services could be
delayed or disrupted if the contract with TAP was
not approved.
V. Recommendation is as follows:
City Council concur in Alternative A and authorize the City
Manager or his designee to contract with TAP to provide the
services as described in the contract and Attachment A,
subject to the availability of funding in the City's Fiscal
Year 1996-97 operating budget.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:gr
Attachments
cc:
Wilburn C. Dibling, City Attorney
Mary Parker, City Clerk
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Diane Akers, Budget Administrator
Theodore J. Edllch, III, Executive Director, Total
Against Poverty
Action
Attachment A
1996-97 TAP PROGRAMS IN ROANOKE CITY
TOTAL ACTION AGAINST POVERTY
GOAL I:
FOOD AND NUTRITION
To serve as a warehouse and clearing-house to solicit, receive, safely store and
redistribute food.
OBJECTIVES:
A.
F~..~~_. Contact and develop new donor agreements with
10 private sector food handlers. To continue the contractual agreement
with the VA Dept. of Agriculture to handle and distribute USDA
commodities through member agencies. Increase local food donation by
40%.
GOAL II:
~ - Maintain inventory records on 3 million pounds of
incoming food and regulate the distribution of that food; network with the
Second Harvest Foodbanking Network.
COMPLIANCE INSPECTIONS - Participate in 6 on-site inspections and
submit 12 monthly reports in compliance with applicable local Health
Department, Second Harvest and Department of Health and Human
Services standards and codes.
TRANSPORTATION _ Maintain an economic transportation network with
three other Virginia foodbanks and the District of Columbia foodbank for
transporting 3 million pounds of donated products into the Roanoke
Valley.
To provide donated food to legitimate, qualified, non-profit char/table organizations
to feed the poor, elderly, ill and children. To meet mass emergency needs
when they arise.
OBJECTIVES:
A.
F~I~3~]~II,i~ ~ Increase the amount and diversity of foods
available to 104 Foodbank member agencies and recruit new member
agencies. Identify and obtain edible food that is currently destroyed so that
it can be recycled to feed the hungry.
~ - Distribute 800,000 pounds of food in the Roanoke
City area and provide 550,000 meals.
~ - Conduct 3 seminars on foodbanking to facilitate an increase
in agency and public awareness. To provide 4 nutritional, educational and
consumer advocacy workshops in parmership with the Virginia Cooperative
Extension to 250 clients through Roanoke City member agencies.
P~REPARED FOOD PROGRAM - To continue development of prepared
foods program to distribute 77,0000 pounds of food or 51,300 meal
supplements to low-income or other needy recipients.
Attachment A
GOAL I:
COMMUNITY DEVELOPMENT
In conjunction with appropriate City Departments assist low income
neighborhood groups in diagnosing their needs, setting goals, developing
and implementing action plans.
OBJECTIVES:
A.
To assist the Loudon Melrose Organization in completing their housing
inventory, gaining access to abandoned property and vacant lots,
developing a homeowners organization and new housing options for its
residents.
GOAL 11:
To replicate the housing inventory process in the Southeast neighborhood of
Roanoke City.
To. pro.vide support for and assistance to Community Organizations that serve
minority and low-income residents, on critical issues affecting their lives, including
organizing, development and fund-raising activities.
OBJECTIVES:
A.
To coordinate and deliverl0 community education workshops in low
income communities on topics agreed upon by the Roanoke City
Department of Human Development.
tToO work with fraternities, sorodtieschurches, and community organizations
support strong role models for minority and low-income youth.
To provide technical assistance to neighborhood groups and Associations
including: Board recruiunent, development and maintenance.
To assist other organizations as asked.
'Fo involve inner city neighborhood organizations in the promotion of Blue
Ridge Housing and Development Corporation "Home Buyers Club".
GOAL ffh To provide referrals for low income citizens who are in need.
OBJECTIVE:
ho
To act as a referral agency in emergency or crisis situations for 100
Roanoke City residents.
Attachment A
GOAL I:
EDUCATION AND EMPLOYMENT
To provide a range of educational and training activities designed to improve
academic achievement levels and to develop employment skills of low-income
clients.
OBJECTIVES:
A.
GOAL II:
P~Q~F~,5~LC.~ - To serve 25 disadvantaged youth by assisting them
in completing their secondary education or obtaining their GED certificate;
to provide tutorial remedial education, job training/placement services to
include a Work Experience Program with a 90% positive termination rate.
ADULT BASIC EDUCATION - Conduct Adult Basic Education classes for
35 Roanoke City adults who do not have a high school diploma.
ADULT LITERACY. To provide literacy tutorials to 30 Roanoke City
residents.
To provide job skills training and support services in order to assist low-income
adults in maintaining meaningful employment or successful training in
the operation and maintenance of micro-business ventures.
OBJECTIVES:
Co
~- To provide 6-9 month training course for 15
Roanoke City residents in data entry, word processing and PC operation;
accounting, business math, business English, typing and office procedures
followed by job development and placement.
ENTREPRENEURIAL TRAINING - To provide training in developing,
maintaining and capitalizing micro business ventures to 45 Roanoke City
residents. To provide business start-up micro loans to 10 residents.
~ - To provide 30 Roanoke City residents with "hands
on" specifically tailored employer needs training.
· ° New program requests for 1996-97
4
Attachment A
GOAL I:
TRANSITIONAL LIVING CENTER
To reduce the number of homeless persons in the City of Roanoke by providing
comprehensive emergency and transitional housing services designed to
assist participants in developing stable life styles, stable income and independent
living skills.
EMERGENCY SHELTERi - Provide 24 hour daily shelter, food, clothing
and supportive services (Case management, employment counseling) for up
to 60 days to 80 homeless persons not served adequately by other homeless
programs in the City.
B. TRANSITIONAL HOUSING - Provide long-term temporary housing,
case management, counseling and life-skills training for 100 homeless
Roanoke City participants.
C. PLACEMENT IN PERMANENT HOUS{N{; - Assist 135 Transitional
Living Center residents in locating, assessing, accessing and moving into
safe, affordable permanent housing.
To reduce the number of Roanoke City homeless by providing opportunities to
develop and/or increase income.
OBJECTIVES:
A.
GOAL II:
OBJECTIVES:
A.
GOAL III:
OBJECTIVES:
JOB. DEVELOPMENT AND PLACEMENT SERVICE,5 - Develop
employment opportunities in Roanoke City; provide job placement services
to 100 Transitional Living Center residents with 80% of participants or 80
obtaining unsubsidized employment.
~ - Provide job counseling services, (career planning
and job readiness activities) to 50 long-term unemployed participants, ie.,
ex-offenders, with 50% obtaining employment.
To prevent transitioned TLC participants from becoming homeless again.
CASE MANAGEMENT SERVICES - To provide case management,
follow-up services for a period of 6-12 months, as needed, for 135
Roanoke City participants once placed in permanent housing.
5
GOAL I:
Attachment A
OFFENDER SERVICES
To assist in the successful transition and re-entry of state ex-offenders
returning to Roanoke City.
OBJECTIVES:
A.
Co
PRE-RELEASE TRAINING - To prepare inmates (within 6 months of
release) for a successful re-entry.
ASSESSMENT SERVICES - To provide individual needs assessment
services to 150 returning Roanoke City ex-offenders (basic needs re:
employment, housing, clothing, transportation, food and referrals etc.)
EMPLOYMENT COUNSELING AND PLACEMENT - Provide
employment and career counseling to 140 participants, with 75%
employment placement rate. To provide opportunities for job-related
information to 115 participants through Job Club activities.
~ - Provide one-on-one and family counseling to 130 ex-
offenders and their family members.
TRANSPORTATION - Provide transportation for job interviews, job
placement, medical, housing appointments and other appointments for 100
participants.
BASIC SERVICES/REFERRALS. Provide emergency food, clothing and
housing as necessary. Provide medical, housing, financial, and other
human and social services referrals for 135 Roanoke City participants.
SUPPORT GROUPS - Provide support group and peer counseling to 150
participants.
GOAL II:
To assist in the successful transition and m-entry of local, short-term Roanoke City
ex-offenders.
OBJECrl VES:
A. ASSESSMENT (JAIL) - To assess inmates upon request from jail
counselor for one-on-one counseling for a successful re-entry.
B. ASSESSMENT SERVICES - Provide individual needs assessment services
to 50 Roanoke City participants.
C. EMPLOYMENT COUNSELING AND PLACEMENT - Provide
employment counseling and job placement assistance to 25 participants.
D. COUNSELING - Provide individual counseling to 10 participants.
E. ]~a,N~.~..~.~II~q - Provide transportation to employment interviews
for 25 participants.
6
Attachment A
BASIC SERVICES/REFERRALS. Provide emergency food, clothing and
housing as necessary. Provide referrals to other agencies for 50
participants.
SUPPORT GROUPS - Provide support group and peer counseling services
to 50 participants.
7
Attachment A
· 'GOAL I:
OBJECTIVES:
WOMENS' RESOURCE CENTER
Provide opportunity and support to abused women, enabling them to end or
correct abusive relationships and develop healthy lifestyles.
A. Complete needs/strengths assessments on 100 new clients.
B. Provide comprehensive crisis intervention services to 75 women and
children needing emergency care.
C. Provide case management services (counseling, planning, coordination,
employment skills, referrals, etc.) to 60 abused women and their children.
D. Provide education and supportive services to 20 abuse victims who are not
yet ready or willing to end abusive relationships.
· - New Pro~ram ama request for 1996-97
ATTACHMENT B
PERFORMANCE MEASURES FOR PROPOSED PROGRAMS PROVIDED BY TAP
FOR THE CITY OF ROANOKE
July 1, 1996/June 30, 1997
The performance measures described in this document are aligned
with the goals and objections for the proposed 1996-1997 TAP
Programs in Roanoke City.
Reports and information described in this document are to be
available to or submitted to the City Office of the Director of
Human Development.
GOAL I
FOOD AND NUTRITION - To Serve as a warehouse and
clearing house to solicit, receive, safely store, and
redistribute food.
OBJECTIVES
A. TAP will provide copies of the agreements for
new food donors.
TAP will provide donation data from 1995/96
will be compared with donation data for 1996-
1997 to provide documentation of increase of
40%.
TAP will provide information and/or records
that details the amount of food received to
reach 3 million pounds of food.
TAP will provide copies of the monthly report
of the site inspection.
TAP will provide records of Vehicle mileage
and destination and records of the amount of
food distributed will be maintained for review
by city staff.
GOAL II
FOOD AND NUTRITION - To provide donated food to
legitimate,qualified, non-profit charitable organizations
to feed the poor, elderly, ill, and children, to meet
mass emergency needs when they arise.
OBJECTIVES
Listing of new member agencies will be
provided. Copies of information and/or
reports detailing the amount and type of food
available will be provided by TAP.
TAP will provide records of distribution of
food in Roanoke and will provide and records
of meals provided up to 550,000.
ATTACHMENT B
GOAL I
OBJECTIVES
Copies of curriculum, agenda, and roster
(attendance/sign-up sheet) of persons
attending proposed seminars will be submitted
by TAP upon completion of the
classes/seminars. Any written agreement for
provision of services with other agencies will
also be provided.
TAP will provide reports that detail the
pounds of food distributed and the number of
meals served. Records on low-income/needy
recipients will be available for monitoring on
a quarterly basis by staff assigned from the
office of the Director of Human Development.
TAP will provide records detailing the units
of food provided to member agencies or
individuals.
COMMUNITY DEVELOPMENT - In conjunction with appropriate
neighborhood groups in diagnosing their needs, setting
goals, developing and implementing action plans.
TAP will provide a copy of the completed
housing inventory. Materials documenting the
organizations accessing abandoned property and
vacant lots, and information documenting the
development of homeowners organizations, and
the plan for new housing options for the
residents.
TAP will provide documentation on the
completed housing inventory for the southeast
neighborhood.
GOAL II
COMMUNITY DEVELOPMENT - To provide support for and
assistance to community organizations that serve minority
and low income residents, or critical issues affecting
their lives, including organizing, development and fund
raising activities.
OBJECTIVES
TAP will provide copies of the curriculum,
agenda roster of participant attendance upon
completion of each agreed upon Community
education Workshop.
2
ATTACHMENT B
Ce
TAP will provide agenda(s), dates of meetings
and listings of the fraternities, sororities,
churches, and community organizations, worked
with regarding role modeling for our youth.
TAP will provide agenda, dates of meetings,
and listing of neighborhood group and
associations work with regarding board
recruitment development and maintenance.
TAP will provide materials provided to inner
city neighborhoods and dates of meetings
regarding promotion of Home Buyers Club.
GOAL III
OBJECTIVE
COMMUNITY DEVELOPMENT - To provide referrals to low-
income citizens who are in need.
TAP will provide documentation on referrals
for 100 Roanoke City residents who ere in need
of services because of an emergency or crisis.
GOAL I
EDUCATION AND EMPLOYMENT To provide a range of
educational and training activities designed to improve
academic achievement levels and develop employment skills
of low-income clients.
OBJECTIVES
Attendance reports of youth and reports of
completion (GED) on completed secondary
education data, work experience placement
including employee and total positive
termination rate will be provided by TAP upon
completion of each class.
Rosters of adult basic education classes and
the number of positive completions will be
submitted at the end of each class by TAP.
Roster of attendance, plus information on the
number of positive completions will be
submitted by TAP.
GOAL II
EDUCATION AND EMPLOYMENT - To provide job skills training
and support services in order to assist low-income adults
in maintaining meaningful employment or successful
training in the operation and maintenance of micro-
business ventures.
3
ATTACHMENT B
OBJECTIVES
ao
Attendance reports of youth and reports of
completion (GED) on completed secondary
education data, work experience placement
including employee and total positive
termination rate will be submitted by TAP on a
quarterly basis.
TAP will provide rosters of residents
attending training and number of positive
completions, number of start-up micro loans
and/or number of participants starting
businesses or obtaining employment.
TAP will provide listing of 30 city residents
attending the training program, and the
information on specified employer training
given.
GOAL I
OBJECTIVES
TRANSITIONAL LIVING CENTER To reduce the number of
homeless persons in the city of Roanoke by providing
comprehensive, emergency and transitional housing
services, designed to assist participants in developing
stable life styles, stable income, and independent living
skills.
TAP will provide monthly reports on the number
of clients served consistent with the
emergency shelter reporting format.
TAP will provide participant rosters for 100
homeless Roanoke City citizens.
TAP will provide documentation listing the
assistance provide 135 TLC residents to
locate, access and move to safe affordable
housing.
TAP will provide on a quarterly basis
information detailing the number of clients
assisted in locating, accessing, and moving
into safe, affordable housing.
GOAL II
TRANSITIONAL LIVING CENTER - To reduce the number of
Roanoke city homeless by providing opportunities to
develop and or increase income.
4
ATTACHMENT B
OBJECTIVES A.
Be
TAP will provide on a quarterly basis records
of participants to equal 100 TLC residents
being served during the contract year with 80%
obtaining employment.
TAP will provide copy of curriculum and roster
of attendance for counseling for 50 long-term
unemployed participants, and documentation
attesting to 50% obtaining employment.
GOAL III TRANSITIONAL LIVING CENTER
OBJECTIVES A.
TAP will provide records of case management to
prevent transitioned TLC participants from
becoming homeless again. Services provided
for 135 clients detailing degree of and a
listing of follow-up services provided.
GOAL I
OFFENDERS SERVICES - To assist in the successful
transition and re-entry of state ex-offenders returning
to Roanoke city.
OBJECTIVES
A. TAP will submit records detailing number of
inmates served and topics of workshop.
Be
TAP will provide monthly records and number of
ex-offenders assessed.
TAP will provide records or rosters of
participants counseled with documentation of
75% obtaining employment.
TAP will provide monthly record/rosters of the
number of family counseling sessions provided
to ex-offenders and their families
TAP will provide on a quarterly basis records
of trips and destination for ex-offenders.
Fe
TAP will provide materials/records documenting
services/referrals for 135 Roanoke City
participants.
Copies/reports of schedule and attendance
sheet will be provided by TAP on a monthly
basis.
ATTACHMENT B
GOAL II
OFFENDER SERVICES TO assist in the successful
transition and re-entry of local, short-term Roanoke City
Ex-offenders
OBJECTIVES
Fo
TAP will provide monthly records of the number
of ex-offenders assessed.
TAP will submit records detailing number of
inmates served.
TAP will provide documentation/rosters of
xemployment counseling and job placement
assistance provided to 25 participants.
TAP will provide monthly record of the number
of counseling sessions provided to ex-
offenders.
TAP will provide records of trips and
destination for ex-offenders on a quarterly
basis.
TAP will provide documentation on the
emergency food, clothing, and housing
provided, and a listing of referral to other
agencies for services for 50 participants.
Topics/reports of schedule and attendance
sheet will be provided by TAP on a monthly
basis.
GOAL I
WOMEN'S RESOURCE CENTER - Provide opportunity and support
to abused women, enabling them to end or correct abusive
relationships and develop healthy lifestyles.
OBJECTIVES
TAP will provide on a monthly basis the number
of assessments for new clients.
Tap will provide on a monthly basis a
of services provided and number of
served.
listing
clients
Co
TAP, on a quarterly basis, will provide
records of participants receiving case
management services.
6
ATTACHMENT B
TAP will submit documentation of the number of
clients and listing of topics, information, or
services provided.
Department of Finance
City of Roanoke, Virginia
May 6, 1996
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
March Financial Report
This financial report covers the first nine months of the 1995-96 fiscal year. The following narrative
discusses revenue and expenditure trends to date.
REVENUE
Total General Fund revenues reflect an increase of 4.63% or $4,035,000, on a year to date basis, compared
to FY95. Variances in specific categories of revenue are as follows:
General Property Taxes have increased $403,000 or 1.26%. Real estate taxes have grown $745,000 and
are expected to approximate the targeted budget by year end. Personal property taxes have decreased by
$567,000, primarily due to a change in accounting for delinquent taxes. These are expected to meet or
exceed budget expectations by year end. Public service corporation taxes and penalties and interest have
each increased by approximately $100,000.
Other Local Taxes have increased 8.98% or $2,794,000, providing the largest revenue dollar increase of
all categories. Leading this growth is increased business, professional and occupational license taxes, up
$1,421,000 since the prior year. This is caused by growth in the gross receipts of local businesses and the
increased auditing of these businesses. Sales tax has increased approximately $373,000 or 3.4%. The
E911 telephone surcharge tax has risen $155,000 due to rate increases to fund program enhancements.
Utility taxes, transient room taxes, franchise taxes, and prepared food and beverage taxes have all increased
as well.
Permits, Fees and Licenses are down 15.15% or $84,000. A decrease in housing starts has resulted in
lower fees for heating, electrical, plumbing and building inspections. Street opening permits have also
declined, and bingo audit fees are lower in the current year because there is one less bingo operator subject
to the audit requirement.
Revenues from the Use of Money and Property have decreased $56,000 or 6.58%. Although interest
on investments and rent from the Commonwealth building has increased, rental income from Social Services
in Municipal North has declined due to differences in the timing of payments since last year. This year,
payments are being made in equal monthly amounts, while last year payments of larger amounts were made
only in the first half of the year. By year end, this income should be comparable to FY95.
Honorable Mayor and Members
Roanoke City Council
May 6, 1996
Page 2
Grants-in-Aid Federal Government have decreased $240,000 or 88.82%. A $245,000 payment fi.om
FEMA for the 1994 Ice Storm was received in December 1994, while a $14,000 reimbursement was
received in February 1996 for flooding last summer. Civil defense revenue has also declined.
Charges for Services have increased $420,000 or 23.28%. $307,000 of this is fi.om Emergency Medical
Service revenue gains caused by increased rates to help fund program enhancements. Sheriffs Court fees
are also up due to a change in fees implemented at the State level and timing differences in submitting these
fees to the State. Central Services charges to Enterprise Funds have risen $68,000, consistent with
budgeted increases in these charges.
Miscellaneous Revenue has decreased $39,000 or 20.75% due to lower proceeds fi.om the sale of surplus
property and a decline in other miscellaneous revenues.
Internal erv~ces have decreased 10.75% or $132,000. Billings by Engineering and Street Maintenance
S '
to the Water and Sewage Treatment Funds were higher in FY95 due to the expansions at Carvins Cove and
the Sewage Treatment Plant. Building and Grounds Maintenance billings have also declined.
_EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 8.11% or $8,438,000 since FY95.
Variances in individual expenditure categories are discussed below:
General Government expenditures have increased $435,000 or 6.23%. The City Treasurer and
Commissioner of Revenue departments have seen increased CIS charges of $109,000 and $30,000,
respectively, as a result of the new business license system which was designed and implemented this year.
The Commissioner of Revenue has also incurred greater Management Services charges. Real Estate
Valuation has incurred additional expenditures in FY96 for personnel services, renovation costs, equipment
purchases, and equipment rental associated with its office relocation and expansion. Risk Management has
seen an increase in insurance premiums, litigation settlements and in self-insured auto claims. Personnel
Management has incurred higher costs for personal services, drug testing, Service Excellence activities, and
the City's leadership team training activities.
Public Safety expenditures have increased 10.65% or $2,470,000. Personal services expenditures at the
Jail have increased $858,000 due to the 51 new employees added by the Jail expansion. CIS charges have
increased, and fees for professional services are up $376,000 due to the privatization of Jail medical services
effective July 1. Police and Fire expenditures have increased $320,000 and $532,000, respectively,
primarily due to increased personal services costs in these labor-intensive departments. Emergency Medical
Services has experienced higher personnel costs due to new positions and the transfer of an existing position
into the department. Fees for the collection agency that handles EMS billings have risen, and CIS charges
are higher in the current year due to an offsite host connection which was added. Expenditures for capital
outlay have conversely declined by more than $100,000. The Building Inspection department has incurred
increased costs for demolition of condemned structures in the City and for personnel costs, but it has
received more reimbursements and has had lower CIS charges.
Honorable Mayor and Members
Roanoke City Council
May 6, 1996
Page 3
Public Works expenditures have risen $1,216,000 or 7.57% in FY96. Snow removal costs, mostly in the
form of overtime wages, have increased nearly $250,000, more than twice that of last year, due to the heavy
snowfall experienced this winter. Street Paving expenditures have increased $155,000. The
Communications Department has seen increased costs in personal services, telephone costs, and equipment
maintenance and rental due to its expanded 911 program. Offsetting some of these increases is a decrease
of $100,000 in capital outlay costs compared to last year. Engineering expe~d/itures have grown due to the
costs of real estate acquisition, a new activity in FY96, and due to its 30~ budgeted increase in bridge
inspections. Capital outlay for computer equipment has occurred, and personal services costs are up as
well. Building Maintenance has incurred increased maintenance costs for general City maintenance and
for painting and remodeling the greenhouse at Mountain View. Boiler replacement has also cost the
department nearly $115,000.
Health and Welfare expenditures have increased 10.14% or $1,175,000. Social Services expenditures
have risen $231,000 due to increased foster care, subsidized adoption, and daycare services. Personal
services costs have also risen in the department, and the Employment Services and Income Maintenance
departments have seen increased costs as well. Comprehensive Services Act expenditures have risen
$876,000 or 28% due to increased children in the program and more children in FY96 receiving care at very
expensive facilities due to the high level of supervised care they require.
Nondepartmental expenditures have increased $1,172,000 or 29.26%. This is caused by an overall
increase in transfers to other funds offset by a decrease in funding for the Pension Plan. The largest single
increase in transfers to other funds is an increase of $950,000 to the City Information Systems fund for
technology related equipment purchases. Transfers to the Civic Center, Transportation Fund and Grant
Fund have also increased.
I would be pleased to answer any questions which City Council may have regarding the Monthly Financial
Statements.
JDG/AHA/pac
Attachments
' ector of Finance
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
MARCH 31, 1996
Balance July 1,1995
Ordinance
Number
CMT014
CMT020
32725
CMT076
32788
32812
32813
CMT107
CMT126
CMT127
32832
CMT138
Deeartment
Real Estate Valuation
Jell
City Attorney
Contribu~ons - Culturel
Health Department
Income Melntenance
City Treasurer
Grants Compliance
Supply Management
Communications
Contributions - Culturel
Director of Utilities and Operations
CMT140
32847
CMT159
CMT162
CM-1'165
CM'1'166
CMT171
Emergency Sen,fces
Snow Removal
City Council
City Manager
Circuit Court
City Council
City Council
Balance Maroh 31, 1996
Pelnting
Equipment
Audit of Cable Tele'~ision
Franchise Fees
Partnership for Urban Virginia
Local Match Funding
Funding of Generel Relief Program
Satellite Office at DMV
Consolidated Plan Citizens
Participation Workshop
Purchase of NIGP Commodity
Code Books for Departments
Frequency Coordination Fee
Explore Park
Funding of Local Government
Restructuring of Electric Indus'~j
for Compeffi~va OpportuniiJes
Funding of Shelter Operations at
the Civic Center January 7 - 10
Emergency Snow Operations
December 95 - February 96
Training and Development
Amos PJonzo Stagg Bowl Costs
Purchase of Judges Chelrs
Special Events
Training and Development and
Special Events
$366,941
(1,067)
(4,0O0)
(2,9s8)
(5,ooo)
(17,327)
(37,500)
(11 ,ooo)
(17o)
(1,000)
(2,1S5)
(25,0o0)
(3,375)
(5,00o)
(81,716)
(5,0OO)
(2,500)
(170)
(5,OOO)
(5,000)
$151,893
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1- Mar 31
Revjnue S~ource_ 1994-98
General Property Taxes $3~,993,59~- --
Other Local Taxes 31,092,265
Permits, Fees and Licenses 559,474
Fines and Forfeitures 656,443
Revenue fi.om Use of Money and Property 850,357
Grants-in-Aid Commonwealth 18,427,749
Grants-in-Aid Federal Government 269,527
Charges for Se~ces 1,805,911
Miscellaneous Revenue 191,245
Internal Se~ces __1,~222,752
Total $87,~0069,414
July 1- Mar 31 Percentage
1996-96 of Chan~ge
$32,397,289 1.26 %
33,885,698 8.98 %
474,727 (15.15) %
678,501 3.36 %
794,409 (6.58) %
19,373,580 5.13 %
30,154 (88.82) 0,6
2,226,324 23.28 %
151,960 (20.54) %
1~,09~1,296 __ (1~0.75) 0,6
$91,1~03,938 4.63 % --
Current Fiscal Year
Percent of
Revised Revenue
Revenue Esfirnata
Estimates Received
$59,967,900 54.02%
46,139,938 73.44%
722,000 65.75%
799,700 84.840,6
1,133,785 70.07%
32,641,030 59.35%
147,793 20.40%
3,087,523 72.11%
343,599 44.23%
1,940,519 56.24%
$146,923,787 62.01%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Data for the Period
Current Fiscal Year
Percent of
July 1- Mar 31 July 1- Mar 31 Percentage Unencumbered Revised Budget
E~xl=enditures 1994-~96 1~998-96 of Cha~nge Ba~n~ce Appropriations Obligated
General Government $6,978,015- $7,4~2,975 6.23 % $2,739,919 $10,152,894 73.01%
Judicial Administration 2,783,508 2,879,880 3.46 % 1,125,664 4,005,544 71.90%
Public Safety 23,184,007 25,654,260 10.65 % 10,169,983 35,824,243 71.61%
Pubiic Works 16,058,460 17,273,940 7.57 0,6 5,844,822 23,118,762 74.72%
Health and Welfare 11,591,022 12,766,284 10.14 0,6 6,325,238 19,091,522 66.87%
Parks, Recreation and
Cultural 3,883,114 3,957,846 1.92 0,6 1,281,141 5,238,987 75.55%
Community Devalopment 829,371 844,174 1.78 % 519,286 1,363,460 61.91%
Transfer to Debt Service
Fund 7,680,723 7,965,448 3.71% 375,352 8,340,800 95.50%
Transfer to School Fund 27,112,415 28,612,103 5.53 o./o 9,203,936 37,816,039 75.660,6
Nondepartmental __4,0~05,270 __5,177,091 29.26 % 2,010,067 7,187,158 72.030,6
Total $104,10~,905 $11~22,6~,001 __ 8.11% $39,898~,08 $152,139,409 73.97%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-Mar 31 July 1-Mar 31
1994 -95 1995-96
Percentage
of Change
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$5,118,833 $5,231,724 2.21%
20,258,472 20,872,203 3.03 %
1,173,661 1,400,695 19.34 %
1,771,340 1,802,405 1.75 %
27,112,415 28,612,103 5.53 %
7,236,850 7,421,209 2,55 %
$62,671,571 ~$65,340~339_ 4.26 %
$7,843,336 66.70%
28,134,875 74.19%
2,368,034 59.15%
2,620,887 68.77%
37,816,039 75.66%
7,444,732 N/A
$86,227~903: 75.78%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant 6,284,792
Food Services 2,236,062
Facilities 3,056,822
Other Uses of Funds 1,824,361
Special Purpose Grants 8,675,583
Total ~$63,9~,768
Year to Date for the Period
Current Fiscal Year
Percent of
July 1 -Mar 31 July 1 -Mar 31 Percentage Unencumbered Revised Budget
1994-95 1995-96 of Change Balance Appropriations Obligated
$38,188,557 $41,559,817 8.83 % $16,551,105 $58,110,922 71.52%
1,916,174 1,953,782 1.96 % 1,148,654 3,102,436 62.98%
1,752,417 2,030,176 15.85 % 1,014,426 3,044,602 66.68%
6,417,244 2.11% 2,501,749 8,918,993 71.95%
2,423,982 8.40 % 920,881 3,344,863 72.47%
2,831,828 (7.36}% 65,454 2,897,292 97.74%
2,428,275 33.10 % 106,817 2,535,092 95.79%
7,444,732 (14.19) % 7,444,732 N/A
$67~089,636 4.93 % $22,309~096 $89~398,932 75.05%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MARCH 31, 1996
Expenditures Unexpended Outstanding Unencumbered
Budget To Date Balance Encumbrances Balance
General Government $8,131,637 $6,165,274 $1,966,363 $566,691 $1,399,672
Judicial Administr~on 37,610 37,539 71 71
Public Safety 9,561,146 8,759,690 801,456 424,495 376,961
Education 19,859,397 7,401,969 12,457,428 4,159,838 8,297,590
Community Development 1,041,000 82,269 958,731 958,731
Recreation 472,995 184, 316 288,679 273,075 15,604
Streets and Bridges 13,034,998 8,519,210 4,515,788 2,520,857 1,994,931
Sanitation Projects 3,135,277 3,077,263 58,014 2,500 55,514
Traffic Engineering & Communications 1,475,300 1,249,127 226,173 140,154 86,019
Other Infrastructure Projects 5,989,620 3,705,741 2,283,879 273,359 2,010,520
Capital Improvement Reserve 21,611,689 21,611,689 21,611,689
Total $84,360,669 $39,182,398 $45,168,271_ $9,319,70~0 $35,848,571
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue(Expenses)
Interest Revenue
Rent
Transfer from General Fund
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996
$2,392,579
2,181,019
190,326
29,165
1,333,405
1,606
260,165
6,388,265
1,028,750
2,403,770
704,077
4,136,597
2,251,668
100,740
2,845
21,724
(278,117)
(1,371)
(154,179)
$2,097,489
1995
$2,399,575
2,128,903
198,486
19,449
1,673,847
334,649
6,754,909
905,653
2,209,975
598,458
3,714,086
3,040,823
121,964
2,475
3,465
14,485
(1,245)
141,144
$3,181,967
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Miscellaneous Revenue
Miscellaneous Expense
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996
$5,050,594
603,351
144,466
642,665
94,498
87,149
60,527
6,683,250
1,223,785
3,093,743
701,599
5,019,127
1,664,123
180,318
13,423
(196)
193,543
$1,857,666
1995
$4,247,381
641,366
1471705
494,330
54,905
92,282
48,607
5,726,576
1,173,147
2,986,639
715,512
4,875,298
851,278
41,249
13,987
(303)
(8,438)
46,495
$897,773
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Rentals
Parking Fee
Event Expenses
AdverUsing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Transfer from Materials Control Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income (Loss)
1996
$465,110
116,816
102,685
1,635
178,839
206,381
20,330
1,~1,796
803,242
847,547
287,369
1,938,158
(846,362)
779,636
114,896
28,835
7,260
930,627
$84,265
1995
$344,241
162,239
131,018
2,190
151,924
219,851
27,854
1,039,317
748,910
829,993
252,719
1,831,622
(792,305)
25,043
9,809
679,048
($113,257)
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenue
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Transfer from Materials Control
Interest on Investments
Miscellaneous
Operating Subsidy for GRTC
Interest Expense
Total Nonoperating Revenue (Expenses)
Net Income
1996
$222,201
239,583
124,268
309,699
154,903
89,473
1,140,127
488,419
390,386
878,805
261,322
872,665
43,165
9,886
3,615
(400,000)
(499,056)
30,275
$291,697
1995
$244,270
192,195
124,876
327,256
175,934
84,380
1,148,911
441,948
390,621
832,569
316,342
657,211
(768)
4,103
(400,000)
(530,867)
(270,321)
$46,021
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Interest on investments
Proceeds from Sale of Nursing Home
Transfer from General Fund
Total Nonoperating Revenue
Net Income
1996
$31,941
220,697
641,425
894,063
953,682
366,550
17,721
1,337,953
(443,890)
15,784
50,000
504,210
~9,9~
$126,1~
1996
$114,101
197,865
606,625
918,591
898,043
352,825
17,884
1,268,752
(350,161)
11,191
485,750
496,941
$146,780
9
CiTY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Commission
Conference Center
1996
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
1995
$ $ $ $
1,097,379 1,097,379 (3)
Total Operating Revenue
1,097,379 1,097,379
Operating Expenses
Commission
Conference Center
Depreciation Expense
67,442 67,442
1,185,975 1,185,975
333,056 10,973 344,029
332,790
Total Operating Expenses
400,498 1,196,948 1,597,446 332,790
Operating Loss
(400,498) (99,569) (500,067) (332,790)
Nonoperating Revenue (Expenses)
City Subsidy
Virginia Tech Subsidy
Proceeds from Brick Sales
Interest on Investments
Conference Center
175,000 175,000 276,500
175,000 175,000 276,500
1,250 1,250 56,541
6,850 6,850 10,145
(71,131) (71,131)
Total Nonoperating Revenue
(Expenses)
358,100 (71,131) 286,969 619,686
($42,398) ($170,700) ($213,098) $286,896
Net Income (Loss)
Notes to Financial Statament:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference
Center, as provided by Doubletree Management,
(3) Conference Center opened in April 1995.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Operating Revenue
Charges for Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenue {Expenses)
Interest Revenue
Transfer from General Fund
Transfer from Materials Control Fund
Transfer from Management Services Fund
Transfer from Schooi Board
Transfer to Civic Center Fund
Transfer to Transporation Fund
Transfer to City Information Systems Fund
Net Nonopersting Revenue
(Expenses)
Net Income (Loss)
TOTALS
c~
Information Materials Management Utility Line Fleet
Systems Control Services Services Management 1996 1996
$1,956,461 $138,415 $325,447 $2,0~41(~'o~I $2,254,005 $6,758,987 $6,992,071
1,966,461 138,4t5 329,447 2,084,659 2,254,005 6,758,987 6,992,07t
9~4,103 71,5~1 38,666 1,569,050 868,656 3,542,075 3,559,657
237,O40 50,690 259,468 349,183 614,793 1,511,180 1,643,297
278,842 1,372 33,209 141,003 829,563 1,283,969 1,081,715
1,509,99t 123,653 33t,343 2,059,245 2,313,012 6,337,244 6,284,669
446,470 t4,762 (5,896) 26,414 (59,007) 421,743 707,402
23,2D4 (356) 6,838 ~5,864 35,837 104~981
1,000,000 111,723 314,644
212,600
(114,896)
(43,t65)
(212,600)
111,387
1,111,723
212,600
5~,000
20,000
(114,896)
(43,165)
1,310,804 (371,017) (48,162) 45,864 147,560 1,085,049 419,625
$1,757,274 ($366,255) ($64,068) $71,278 $88,563 $1,506,792 $1,t 27,0z.'
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 1996
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CiTY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31,1996.
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINE SERVICES
FLEET MANAGEMENT
PAYROLL
PENSION
SCHOOL FUND
FDETC
iGRANT TOTAL
($6,616,312.21 )$18,959,395.92 ($540,588.851
6,005,703.25 292,569.59 7,934,621.09
20,695,004.79 1,590,604.82 18,695,813.36
523,050.81 385,177.28 545,929.90
238,244.33 109,430.59 180,457.46 41,424.72
37,090,053.31 2,722,253.87 884,951.78 ; 38i~i~5 ~0 10,349,076.54
481,802.88 33,893.92 135,463.31 346,180.72
123,125.98 492.77 29,661.81 93,95694 2,607,917.26
8,362,766.21 22,743.67 7,976,524.42
1,950,838.23 106,394.19 172,264.31
(124,319.06) 110,777.51 243,582.45
171,639.88 39,332.36 211,001.35
1,344,273.72 269,917.55 1,491,245.71
1,358,165.65 7,995.63 90,624 36 1 275,53692 1,570,960.88
12,378,636.91 (385,056.69
685,680.06
9,661,575.61
216,463.19 !0ti759 42 40,316.39
207,438.93 2621tt3 74 (98,038.67~
(1,898,490.57) 11,839,695.71
605,599.60 507,933.30
9,333,032.31 4,414,579.74
220,473.03 97,749.58
(58,177.70) 527,730.37
$79,805,484.44 $42,038,568.37 $33,208,632.89 $68i636,5~9 92 $51,550,430.56
CERTIF~ICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MARCH 31,1996.
THAT SAID FOREGOING:
CASH:
CASH ON HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
DATE: APRIL 8, 1996
GORDON E ~'ETER~,'T-REAsuRE~
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 9 MONTHS ENDING MARCH 31, 1996
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1996
$4,941,203
4,994,900
3,462,583
195,552
$13,594,238
1995
$4,844,778
4,720,409
6,400,708
199,484
$16,165,379
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
Total Expenses
Net Income
$5,958,733
461,788
219,132
140,866
6,780,519
$6,813,719
$5,494,870
360,218
285,741
145,144
6,285,973
$9,879,406
13
CITY OF ROANOKE PENSION Pr.AN
BALANCE SHEET
MARCH 3t, 1996
_A~sets
Cash
Investments:
(marketvalue: 1996 $206,710,842
1995 $172,754,287)
Due from Othor Funds
Other Assets
Total Assets
1S96
$424,861
165,943,914
2,010
18,000
$1663~[88~785
1995
$685,586
154,914,790
2,622
18,000
___$155,620~998
I. iab;li_U_e_s arid F_t!nd Balan_c~e
Liabilities:
Due to Other Funds
Total Liabilities
$646,863
646,863
158,928,203
6,813,719
165,741,922
$166,388~785
$624,162
624,162
145,117,430
9,879,406
154,996,836
$155,620,998
Fund Balance:
Fund Balance, July 1
Net income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
14
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #184-202-429
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke held on Monday, May 6, 1996,
Richard B. Sarver, President, Roanoke Firefighters Association, requested that Council
consider using the savings from the recommended reduced payroll contribution rate, as
more fully described in a joint report of the Chairman and Secretary-Treasurer of the Board
of Trustees City of Roanoke Pension Plan under date of May 6, 1996, to match
contributions to the City's Deferred Compensation Plan for all participating City employees
with three or more years of service in a permanent, full-time position, which contribution
would be based on the recommended payroll contribution rate each year for the applicable
retirement system, as follows:
If the City's total contribution
rate is;
under 11 percent
under 12 percent
under 13 percent
under 14 percent
14 percent and higher
$20.00 per pay day
$15.00 per pay day
$10.00 per pay day
$5.00 per pay day
$0 per pay day
W. Robert Herbert
City Manager
May 9, 1996
Page 2
It was the consensus of Council that the matter be referred to you for study, report and
recommendation.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
pc:
Richard B. Sawer, President, Roanoke Firefighters Association, 534 Petty Avenue,
N. W., Roanoke, Virginia 24019
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
MARY E PARKER, CMC/AAE
Cio/Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SA/VI)PA H. EAKIN
Deputy City Clerk
May 9, 1996
File #24-405-429
Richard B. Sarver, President
Roanoke Fireflghters Association
534 Petty Avenue, N. W.
Roanoke, Virginia 24019
Dear Mr. Sarver:
I am enclosing copy of Ordinance No. 32908-050696 amending §22.1-2, Definition~,
§22.1-39, D..~.ID[tJ.~I~, §22.1-49, Ootional soousal allowan~,~, §22.1-67, ~
modified retirement allowap~'~ and §22.1-68, Pensions to SDOUSas of retired members or
members eli_oible to retire, Code of the City of Roanoke (1979), as amended, in connection
with pension benefits for members of the City of Roanoke Pension Plan, effective on and
after June 1, 1996. Ordinance No. 32908-050696 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011~1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #24.405-429
Klm M. Nicholl
Consulting Actuary
Buck Consultants, Inc.
Xerox Centre
55 West Monroe Street
Chicago, Illinois 60604
Dear Ms. Nicholl:
I am enclosing copy of Ordinance No. 32908-050696 amending §22.1-2, ~,
§22.1-39, ~, §22.1-49, Ootional s~ousal allowan~-~ §22.1-67, .QIZtJgaa[_~
modified retirement allows ..r~, and §22.1-68, Pensions to snouses of retired members or
members eliqible to retire, Code of the City of Roanoke (1979), as amended, in connection
with pension benef~ for members of the City of Roanoke Pension Plan, effective on and
after June 1, 1996. Ordinance No. 32908-050696 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Eno.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.V~, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #24-405-429
Raymond F. Leven
Public Defender
Suite 4B
Southwest Virginia Building
Roanoke, Virginia 24011
Dear Mr. Leven:
I am enclosing copy of Ordinance No. 32908-050696 amending §22.1-2, D..~,
§22.1-39, J~, §22.1-49, Ootional soousal allowan~-~, {}22.1-67, ~
modified retirement allowar~c~ and §22.1-68, Pensions to son-,es of retired members or
members eliaible to retirff, Code of the City of Roanoke (1979), as amended, in connection
with pension benefits for members of the City of Roanoke Pension Plan, effective on and
after June 1, 1996. Ordinance No. 32908-050696 was adopted by the Council of the City
of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32908-050696.
AN ORDINANCE to amend S22.1-2, Definitions, S22.1-39,
Definitions, ~22.1-49, Optional spousal allowance, 222.1-67,
Optional or modified retirement allowance, and 222.1-68, Pensions
to spouses of retired members or members eligible to retir~, Code
of the City of Roanoke (1979), as amended, to amend the definition
of "creditable service", to amend the definition of "average final
compensation', for purposes of the Employees' Supplemental
Retirement System (ESRS), to provide for restoration of a member's
retirement allowance under ESRS if such member's spouse predeceases
him or her after the member has selected an optional spousal
allowance and to delete the provision of ESRS that terminates a
spousal allowance upon remarriage of a spouse, to provide for
restoration of a members's modified retirement allowance under the
Employees' Retirement System (ERS) if such member's beneficiary
predeceases him or her after the member has selected a modified
retirement allowance and to provide that a spousal benefit upon the
death of a member of ERS shall continue for the life of the
surviving spouse; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as
follows:
Section 22.1-2, Definitions, ~22.1-39, Definition~, ~22.1-49,
Optional spousal allowance, 222.1-67, Optional or modified
retirement allowance, and S22.1-68, Pensions to spouses of retired
members or members eliqible to retire, Code of the City of Roanoke
(1979), as amended, are hereby amended and reordained to read and
provide as follows:
~22.1-2. Definitions.
The following words and phrases, as used herein,
shall have the following meanings, unless a different
meaning is plainly required by the context. Words
importing male gender shall be construed to include
female, and singular words shall be deemed to include
plural and plural words shall be deemed to include
singular, whenever appropriate. Additional definitions
appear in each article governing a particular system. The
definitions herein apply throughout the city plan unless
the system specifies a different meaning.
Creditable service shall mean membership service
plus prior service. For a member who has unused extended
illness leave pursuant to S2-55 of this Code and the
regulations established by the city manager pursuant to
§2-53(b) and ~2-55(a) of this Code, seventy-five (75)
percent of such member's unused extended illness leave
balance upon the date of retirement shall be converted to
creditable service not to exceed one (1) year of
creditable service; provided no member shall use
conversion of extended illness leave to meet vesting
requirements of ESRS or ERS, and no retirement allowance
for any member converting extended illness to creditable
service shall exceed sixty (60) percent of average final
compensation.
~22.1-39. Definitions.
Average final compensation shall mean the average
annual earnable compensation, as defined by ~22.1-2, of
a member during the thirty-six (36) consecutive months of
creditable service yielding the highest such average
prior to retirement.
System shall mean the Employees'
Retirement System of the City of Roanoke
referred to as the ESRS.
Supplemental
hereinafter
§22.1-49. O~tional spousal allowancn.
Until the effective date of retirement, any member
may elect to convert the retirement allowance otherwise
payable to him into an optional spousal allowance of
equivalent actuarial value in accordance with one (1) of
the optional forms set out below. If an optional spousal
allowance is selected and the spouse dies before the
member, the member's pension allowance shall, as of the
first day of the next month after the death of the
member's spouse, be increased by an amount equal to the
amount by which the pension allowance was reduced at the
date of retirement by virtue of the member's election of
a spousal allowance. The member's spouse, if any, shall
be required to sign the election form designated by the
board, when the member applies for retirement. A spouse
must be married to the member at retirement and one (1)
year prior to death of the member or retired member to be
eligible for a spousal allowance. The spousal allowance
shall continue until the death of the spouse. A member's
election of an optional spousal allowance shall be
irrevocable. A spousal benefit shall be reduced by any
workers' compensation benefit as provided for in S22.1-9.
The optional forms are as follows:
S22.1-67. Optional or modified retirement allowancing.
Until the effective date of retirement, any member
may elect to convert the retirement allowance otherwise
payable to him into a modified retirement allowance of
equivalent actuarial value in accordance with one (1) of
the optional forms set out below. If a modified
retirement allowance is selected and the beneficiary dies
before the member, the member's pension allowance shall,
as of the first day of the next month after the death of
the member's beneficiary, be increased by an amount equal
to the amount by which the pension allowance was reduced
at the date of retirement by virtue of the member's
election of a modified retirement allowance. A modified
retirement allowance shall continue until the death of
the beneficiary. A member's election of a modified
retirement allowance shall be irrevocable. The optional
forms are as follows:
S22.1-68. Pensions to spouses of retired members or
members eligible to retire.
Upon the receipt of proof, satisfactory to the
board, (i) of the death, on or after July 1, 1973, of a
member in active service after the completion of twenty
(20) or more years of creditable service or after the
attainment of age sixty (60), or (ii) of the death of a
member who retired on or after July 1, 1973, or of the
death of a former member in receipt of a vested allowance
pursuant to §22.1-64, a pension shall be payable to the
surviving spouse, commencing on the day next following
the date of death of the member, retired member or former
member in receipt of a vested allowance and ceasing upon
the death of the spouse; provided, that the spouse was
married to the retired member or former member at the
time that payment of his benefit commenced; that the
spouse was married to the member, retired member or
former member for at least one (i) year prior to his
death; and that the member, retired member or former
member had not made an optional election under ~22.1-67
which was in full force and effect. The amount of the
pension shall be one-half of the retirement allowance or
vested allowance to which the member was entitled or
would have been entitled had he retired at the time of
death under the provisions of ~22.1-63(a)(2), or under
the provisions of ~22.1-62; provided, however, that if
the surviving spouse is more than sixty (60) months
younger than the member, the benefit will be reduced by
one-sixth (1/6) of one (1) percent for each full month in
excess of sixty (60) months. A spousal benefit shall be
reduced by any workers' compensation benefit as provided
for in ~22.1-9.
2. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect on and after June 1,
1996.
ATTEST:
City Clerk.
Jant~s D. Grisso
Secretary-Treasurer
Doris B. Peters
Retirement Administrator
CITY OF ROANOKE
LAN
May 6, 1996
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Honorable Mayor and Members of Council:
On March 4, 1996, City Council referred to the Board of Trustees of
the City of Roanoke Pension Plan a request to review actuarial assumptions
and pension benefits for members of the Pension Plan.
There are eleven individual plans in the Commonwealth of Virginia
which include the Virginia Retirement System (VRS) and ten local
government plans. A comprehensive study was conducted of these plans to
compare the pension benefits offered by Roanoke's Pension Plan and those
provided by the ten other Pension Plans (Exhibit A). In addition, we
requested the Pension Plan's actuary, Buck Consultants, to review certain
actuarial assumptions, including a demographic experience review. These
actuarial assumptions are applied by the actuary when recommending the
annual payroll contribution rate to maintain our pension trust fund in a
sound £mancial position.
On April 10, our actuary presented to the Board a five year
demographic experience review for the period ending June 30, 1995. This
review included categories on Term/nations, Deaths, Disabilities, and
Early/Normal Retirements and how the actual occurrences of these events
compares to the assumptions used.
215 Church Avenue, Room 461, P.O. Box 1220 · Roanoke, Virginia 24006 · (540) 981-2038 Fax: (540) 981~2940
Honorable Mayor and Members
of City Council
May 6, 1996
Page 2
After consideration of the above actuarial studies, on motion duly
made and adopted, the Board of Trustees unanimously:
Approved a change in the interest rate assumption from 7.5% to
7.75%,
Approved a change in the salary scale assumption from 6.5% to
5.75%, and
Approved the demographic experience review recommendations
as presented by the actuary.
The above actuarial assumptions will decrease the payroll contribution
rate by 1.1% to provide an estimated $627,000 in annual savings,
As we mentioned, a comprehensive study was conducted of all eleven
plans in Virginia. In contrast with pension benefits provided in the
Commonwealth of Virginia, the City's Pension Plan provides our employees
competitive retirement benefits.
The comprehensive study disclosed that in some areas of plan design,
we were more conservative than the statewide average. Therefore, the Board
of Trustees unanimously recommend the following amendments to the
Roanoke City Code:
CURRENT POLICY
Married members of the Employees' Supplemental Retirement
System (ESRS) must elect a spousal option of 0°/6, 50%, 75%, or 100%
at retirement. If they chose a 50%, 75%, or 100% option for their
spouse, the retired employee's pension allowance is REDUCED to
provide a benefit to their spouse upon their death. If the spouse
predeceases the retiree, the pension remains at the reduced amount.
Honorable Mayor and Members
of City Council
May 6, 1996
Page 3
RECOMMENDATION
If the spouse predeceases the retiree, the retiree's pension
allowance shall be increased by the dollar amount reduced at their
retirement.
COST
Increases the payroll contribution rate by .09% or $51,300
annually.
o
CURRENT POLICY
The spousal benefit provided by a retiree in the Employees'
Retirement System (ERS) and the ESRS ceases when the spouse
remarries.
RECOMMENDATION
Continue the spousal benefit after remarriage until death in both
retirement systems.
COST
Increases the payroll contribution rate by less than .05% or
$28,500 annually.
o
CURRENT POLICY
The general formula to compute a service pension allowance is
2% of average final compensation (AFC) x years of service. The AFC is
defined as the average salary over the last 36 months or last 3 years.
RECOMMENDATION
Change the definition of the AFC to the highest consecutive 36
months or highest consecutive 3 years.
COST
Increases the payroll contribution rate by less than .05% or
$28,500 annually.
Honorable Mayor and Members
of City Council
May 6, 1996
Page 4
CURRENT POLICY
In July of 1992 the City adopted a new Paid Leave/Extended
Illness Leave Policy for all new employees hired on and after July 1,
1992. In addition, every June, current employees have the option to
transfer to this new Leave Plan. One of the benefits of this new Plan
is that upon retirement employees may convert 60% of their unused
extended illness leave balance to creditable service in calculating their
retirement benefit. {Maximum benefit is 60% of their average final
compensation.)
RECOMMENDATION
Increase the percentage of unused extended illness leave balance
that employees may convert to creditable service for retirement
calculation from 60% to 75%. (Not to exceed 1 additional year of
creditable service with a maximum benefit of 60% of their average final
compensation.)
COST
Increases the payroll contribution rate by .04% or $22,800
annually.
The net change in the payroll contribution rate is estimated to equal
.87% or $495,900 in annual savings, effective July l, 1997, to be utilized as
recommended by the City Administration and approved by City Council.
The Board spent considerable time reviewing the significant financial
impact to the Pension Trust Fund related to permanent cost of living
adjustments (COLA) for retired members. The Board of Trustees strongly
recommends that any future retirement COLA increases be approved on a
yearly basis. (This is the same method used to approve pay increases for the
current work force). Any future increases provided should be based on the
current year investment performance above the new actuarial assumed rate
of 7.75% and a positive trend between actuarial occurrences and actuarial
assumptions.
Honorable Mayor and Members
of City Council
May 6, 1996
Page 5
The attached ordinance provides the necessary changes to Chapter
22.1, "Pensions and Retirement," of the Roanoke City Code (1979), as
amended, related to our recommendations for benefit improvements. We
sincerely appreciate the time devoted by each Board Member and the data
assembled by the Retirement Staff.
FWH/JDG/DP:bs
Attachments
Respectfully Submitted, /
Chairman, Board of Trustees
City of Roanoke Pension Plan
Secretary-Treasurer, Board of Trustees
City of Roanoke Pension Plan
C.'
Robert E. Tonkinson, Jr., Vice Chairman, Board of Trustees
Mayor David A. Bowers, Member, Board of Trustees
W. Robert Herbert, Member, Board of Trustees
Delmar Irving, Member, Board of Trustees
E. Douglas Chittum, Member, Board of Trustees
Bernice Jones, Member, Board of Trustees
David L. Viar, Member, Board of Trustees
Wflburn C. Dibling, Jr., City Attorney
Dor/s Peters, Retirement Administrator
Joyce Sparks, Retirement Accountant
EXtn~Dit A
This survey includes 11 Pension Plans.
Demoarar~hic./ExDerience Study
5 Plans every 5 years
3 Plans - every 2 years
3 Plans as needed/racommended
~,..;....;;.; ....:(i........_;;;~;;i..; re, ca~mmended by actuary
interest Rate A~QJ,motJonf-
3 Plans 7.5%
7 Plans 8.0%
I Plan 8.5%
Average 7.9%
Salarv Scale Assumotiorl
Range 3% - 7%
Average 5.3%
7 Plans use Blended rates Average 10.3%
(combining percentages for General employees and Police & Fire)
4 Plans use Separate rates General - Average 8.3%
for General and Public Safety Public Safety - Average 16.7%
(2 Plans have employee contributions)
Cost of Livin_o Adiustmerlt
Average annual permanent COLA for all Plans is
2.8%
Normal Service - General EmDIove~',
6 Plans have multiple combinations of age/service and percentages
(ex: Age 65, or age 55 w/30 yrs.)
(1~42% for first $9,200 + 1.82% thereafter)
5 Plans have one criteria for normal retirement (ex: Age 62)
Below are the age and/or service combinations used by the 11 Plans:
I I 3 2
I I 1 I
I 2 I
Percentages range from 1.2% - 2%
Normal Servic~ - Public sarah/
5 Plans have multiple combinations of age/service end percentages
(ex: Age 60 or age 55 w/30) (3% for first 20 yrs., 2% next 5 years, 1%
thereafter)
6 Plans have one criteria for normal retirement.
(ex: 25 yrs. of service - any age)
Below are the age and/or service combinations used by the 11 Plans:
I 3 1 2 2
4 I I I I
Percentages range from 1.2% - 3%*
* Plan w/3% - P & F do not participate In Social Security and ae of 7/1/95 that System is
closed - All new hires are member~ of VRS.
EaHv Service - General Emolove~=
5 Plans have multiple combinations
(ex: Age 50 w/25 years, or age 55 w/5 years - w/reduction)
6 Plans have one criteria for EaHy Service
(ex: Age 50 w/5 years - w/reduction)
Below are the age and/or service combinations used by the 11 Plans:
2(WR) 1 (WR) 1 (WR) 1 (WR)
1 (WR) 1 (WR) 2(WR) 1 (NR)
1 (WR) 1 (WR) 2(WR) 1 (NR)
I(NR)
- WR - With reduction
o NR - No reduction
Percentages range from 1.25% - 2%
Reduction percentages per month range from .005% - .5%
10.
Early Service - Public Sarah_/
2 Plans have multiple combinations of age/service and percentages.
(ex. Age 55 w/5 (WR), or age 55 w/25 (NR)
8 Plans have one criteria for Early Service (ex: Age 55)
1 Plan has NO Early Service
Below are the age and/or service combinations used by the 11 Plans:
I I(WR) 2(WR) I(WR), I(NR)
I(WR) I(WR) I(NR) I(WR)
I(WR) I(WR), I(NR)
Percentages range from 1.25% - 2%
Reduction percentagea range from .005% - .5%
11.
A. 4 Plans offer 50% Automatic Spousal allowance wino
reduction to retiree's benefit.
9-Plans offer different variations of the following percentages,
0%, 25%, 50%, 66~%, 75%, 100% w/benefit reduced.
6 Revert reduced benefit to original amount at spouse's
death.
3 Do not revert to original amount
8 Plans continue benefit to spouse after remarriage.
3 Plans cease benefit to spouse after remarriage.
12.
9 Highest 36 months
1 Highest 60 months
13. Creditable Service for Unused Sick Leave
8 Plans allow creditable service from unused sick leave balance
(50%, 60%, 75%, 100%, maximum I year)
3 Plans do not allow creditable service from unused sick leave
Roanoke allows 60 ~ unus~ s!~ !eave balance
14. Deferred Compensation
11 Plans offer a 457 Deferred Compensation Plan
10 No employer contribution
I $20/month for 18 months - for new hires only
i Ut on i
15.
Social Securitv Particioafion
11 Plans General employees participate in Social Security
7 Plans
3 Plans
I Plan
Police & Fire participate in social security
Police & Fire pay medicare only
Fire participate, Police do not
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #27-183-405-468
Vernon D. Lucy, III, Senior Vice-President
Infilco Degremont, Inc.
P. O. Box 71390
Richmond, Virginia 23255-1390
Finn M. Nielsen, President
Krueger, Inc.
401 Harrison Oaks Boulevard
Suite 100
Cary, North Carolina 27513
Gentlemen:
I am enclosing copy of Resolution No. 32909-050696 rejecting all bids for the Biological
Aerated Filter Treatment System for expansion and upgrade of the Water Pollution Control
Plant Project. Resolution No. 32909-050696 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 6, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
~'%~"~'Sincerely'
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
ENC.
Vernon D. Lucy, III, Senior Vice-President, Infilco Degremont, Inc.
Finn M. Nielsen, President, Krueger, Inc.
May 9, 1996
Page 2
pc;
Elmer C. Hodge, County Administrator, County of Roanoke, P. O. Box 29800,
Roanoke, Virginia 24019
Gerald A. Burgess, County Administrator, Botetourt County, One W. Main Street,
Box One, Fincastle, Virginia 24090
B Clayton Goodman, III, Town Manager, Town of Vinton, P. O. Box 338, Vinton,
Virginia 24179
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32909-050696.
A RESOLUTION rejecting all bids for the Biological Aerated Filter Treatment System for
the expansion and upgrade of the Water Pollution Control Plant Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. All bids received by the City for the Biological Aerated Filter Treatment System for
the expansion and upgrade of the Water Pollution Control Plant Project, are hereby REJECTED.
2. The City Clerk is directed to notify all bidders and to express to each the City's
appreciation for said bids.
3. The City Manager is authorized to make any changes in the scope of the project or
the procurement documents deemed advisable and to cause the revised project to be readvertised for
bids.
ATTEST:
City Clerk.
May 6, 1996
Council Report No. 96-126
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Administration and Public Safety
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, Botetourt County
May 6, 1996
Council Report No. 96-126
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
V?illi~[~ White, Sr./C~
O~.)~ H. Parrott
~'Kit B. Kiser
,airr~an
WW/LBC/kh
Attachment: Bid Committee Report
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, Botetourt County
May 6, 1996
Council Report No. 96~126
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
Backqround on the subject in chronological order is as follows:
The City's consulting Engineer, Malcolm Pirnie, Inc., advised the City that
although there were two potential suppliers that had similar BAF Treatment
Systems, the systems were not compatible. In order to avoid having to provide
two sets of plans and drawings for the upgrade for the project, a selection of
the key provider had to be made for the plans to be finalized so that Malcolm
Pirnie could put out the bids to the general contractors. In light of that
requirement, the City determined that it would advertise bids for a BAF
Treatment System that could then be assigned to the general contractor for the
job after the key supplier had been selected.
After proper advertisement, bids were received on March 19, 1996, by D.
Darwin Roupe, Manager, Office of Supply Management, for the BAF Treatment
System for the expansion and upgrade at the Water Pollution Control Plant.
Il.
Current situation is as follows:
Ao
The following bids were received from the two bidders, Infilco Declremont, Inc.,
and KrueRer, Inc.:
Bidder/System
Infilco Degremont, Inc. - Single Stage system
Infilco Degremont, Inc. - Two Stage System
Krueger, Inc. - Single Stage System
Krueger, Inc. - Two Stage System
Total Bid for Evaluations Total Base Bid
$5,309,062 $4,273,062
4,667,670 3,739,670
6,231,635 4,728,435
12,842,312 10,422,312
Bo
Technical specifications required the delivery of an effluent that would comply
with the Department of Health requirements in an acceptable and proven
method, this success rate of operation to be verified by listing five treatment
plants of similar size (ten million gallons per day) that have been in operation for
five (5) years. In addition, the supplier of the BAF system had to guarantee the
system operating as specified.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
May 6, 1996
Page 2
Malcolm Pirnie, Inc. reviewed both bids and the specifications and information
submitted by both bidders. Malcolm Pirnie could not consider the Infilco Single
Stage System because Infilco would not guarantee the performance
requirements for that system as called for by the procurement documents. The
Krueger Two Stage System is not acceptable because the bid price far exceeds
the budget for the BAF Treatment System. This left Malcolm Pirnie, Inc., to
consider Infilco's Two Stage System at a total bid of $4,667,670and Krueger's
Single Stage System at a total bid of $6,231,635.
The procurement documents were not met in total by Infilco according to
Malcolm Pirnie. Infilco did not list five plants of similar size that are being
successfully operated under the same conditions as the system set forth in
Infilco's bid. Infilco's bid indicated that the load on the filters was twice the
expected load that Malcolm Pirnie had anticipated. Malcolm Pimie believes that
the loading of the filters is twice the proven loading of the successfully
operating plants visited by representatives of the City of Roanoke, the
Commonwealth of Virginia Department of Health, and Malcolm Pirnie, Inc.
The KrueRer bid for the Sinqle Stage System was not in technical compliance
with the procurement documents.
After meeting with City representatives, Malcolm Pirnie recommended that the
City reject all bids and that the procurement documents be modified to clarify
the specified requirements and that the project be readvertised for bids. This
recommendation was concurred in by the City representatives.
III.
Issues
A.
B.
C.
D.
__ in order of importance are as follows:
Compliance of the bidders with the requirements of the contract documents
Amount of the bid
Funding
Time
IV.
Alternatives in order of feasibility are as follows:
Accept the recommendation of the consultant, Malcolm Pirnie, Inc., to reject all
bids, modify the procurement documents to further clarify the specified
requirements, and readvertise the project for bids.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
May 6, 1996
Page 3
Compliance of the bidders with the requirements of the contract
documents would no longer be an issue.
Amount of the bids could be different when new bids are received.
Fundin.q of the expansion of the Water Pollution Control Plant will be in
accordance with the November 1, 1994, agreement as signed by the
participating parties.
Time of the award of the BAF contract agreement would be delayed
approximately four (4) weeks for readvertisement, which is acceptable.
The production of shop drawings for this portion of the work, to permit
our consultant to use the shop drawings to complete the contract
documents for bidding by general contractors since the BAF system is
part of the plant expansion, needs to be completed as soon as possible.
Award a lump sum contract to Krueger, Inc., for the base bid amount of
$4,728,435 for the Krueger Single Stage System.
Compliance of the bidders with the requirements of the contract
documents would be argued as being questionable. Although the bid by
Krueger, Inc., was not technically in compliance with the requirements
of the procurement documents, if it could be determined that the
noncompliance was not material the bid would otherwise be in
compliance with procurement documents. (The noncompliance of the
Krueger BAF Treatment System was that the building size exceeded the
size limitations of the procurement documents by approximately 3%.)
Amount of the bid by Krueger, Inc. is within the budget for this project.
Fundin.q would be encumbered in accordance with the November 1,
1994 agreement.
4. Time of completion would not be delayed.
Recommendation is as follows:
City Council concur in "Alternative A" and take the following actions:
Authorize the City Manager to reject all bidm The reason for rejection is the
unique nature of the BAF system technology and to allow the procurement
document specifications to be modified to further clarify the specified
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
May 6, 1996
Page 4
requirements for the system so that all potential bidders would have the
opportunity to bid on the system requirements recommended by the City's
consultant, Malcolm Pirnie, Inc.
Instruct Malcolm-Pirnie to revise the contract documenl, and readvertise the
project as soon as possible.
Spec fy the maximum Ioadin.q per square foot permitted on the BAF
system.
Permit a reasonable variation in the size of the BAF system footprint at
the site.
Readvertise the project as soon as possible after this report has been
approved.
LBC/kh
Attachment: Tabulation of Bids
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, Botetourt County
TABULATION OF BIDS
BIOLOGICAL AERATED FILTER (BAF) TREATMENT SYSTEM
WATER POLLUTION CONTROL PLANT
EXPANSION AND UPGRADE PROJECT
Bids were submitted on March 19, 1996 at 2:00 p.m. to D. Darwin Roupe, Manager, Office of Supply
Management.
SINGLE STAGE
1. BAF Treatment System
2. Process Piping Outside BAF Cells -
Single Stage
3. Conduit, wiring, cable between MCC
control panels and field equipment
Total Base Bid Single Stage BAF
Cast-in-place Concrete
INFILCO
DEGREMONT, INC.
KRUEGER, INC.
$3,782,903 $4,644,280
400,435 56,155
89,724 28,000
4,273,062 4,728,435
1,036,000 1,503,200
$5,309,062 $6,231,635
TWO STAGE
1. Two Stage
2. Process Piping Outside BAF Cells -
Two Stage
3. Conduit, wiring, cable between MCC
control panels and field equipment
Total Base Bid Two Stage BAF
Cast-in-place Concrete
$3,312,604 $10,237,963
343,522 121,349
83,544 63,000
3,739,670 10,422,312
928,000 2~420,000
$4,667,670 $12,842,312
Malcolm Pirnie, Inc.
Consulting Engineers
Newport News, Virginia
Office of the City Engineer
Roanoke, Virginia
May 6, 1996
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File lI~20-60-514
Paul D. Rotenberry
Vice-President
Adams Construction Co.
P .O. Box 12627
Roanoke, Virginia 24027
Dear Mr.. Rotenberry:
I am enclosing copy of Ordinance No. 32911-050696 accepting the bid of Adams
Construction Co., in the total amount of $1,375,786.00, for paving and profiling of various
streets within the City of Roanoke, upon certain terms and conditions; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Ordinance No. 32911-050696 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
MARy E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File #20-60-514
Stanley H. Plunkett, President
L. H. Sawyer Paving Co., Inc.
496 Glenmora Drive
Salem, Virginia 24153
Gentlemen;
M. Wayne Hylton, Jr.
Vice-President
S. R. Draper Paving Co., Inc.
4742 Rocky Mount Road, S. W.
Roanoke, Virginia 24014
I am enclosing copy of Ordinance No. 32911-050696 accepting the bid of Adams
Construction Co., in the total amount of $1,375,786.00, for paving and profiling of various
streets within the City of Roanoke, upon certain terms and conditions; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City for the work. Ordinance No. 32911-050696 was adopted by the
Council of the City of Roanoke at a regular meeting held on Monday, May 6, 1996.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
IN TI{ECOUNCILOFTHECITy OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
No. 32911-050696.
AN ORDINANCE accepting the bid of Adams Construction Company, for paving and
profiling of various streets, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE 1T ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Adams Construction Company, made to the City in the total amount of
$1,375,786.00, for paving and profiling of various streets within the City of Roanoke, as is more
particularly set forth in the report to this Council elated May 6, 1996, such bid being in full compliance
with the City's plans and specifications made therefor and as provided in the contract documents
offered said bidder, which bid is on file in the Office of the City Clerk, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor, said
contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid
for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Cl~k is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal geovemment, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
May 6, 1996
No. 96-130
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers
and Members of Council:
SUBJECT: Bid Committee Report
Asphalt Concrete Overlays and Pavement Profiling
of Various Streets Within the City of Roanoke
Bid Committee Report attached is for paving and profiling of
various streets within the City of Roanoke. The 37~410 tons
of asphalt will pave approximately 6--7 lane miles.-
City street paving program's current ten-year average is shown
on Attachment I. The average number of lane miles paved
during this ten-year period is 66.2 which is greater than the
57 lane-miles desired each year.
Recommendation is that City Council approve the
recommendations of the Bid Committee Report.
WRH/RKB/gpe
Attachments
copy: City Attorney
Director of Finance
Director of Public Works
City Engineer
Traffic Engineer
Respectfully submitted,
W. Robert Herbert
City Manager
May 6, 1996
No. 96-130
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bid Committee Report
Asphalt Concrete Overlays and Pavement Profiling
of Various Streets Within the City of Roanoke
I. Background
Bids were received in the General Services office on
April 6, 1996. These bids were publicly opened and read
aloud for Asphalt Concrete Overlays and Pavement
Profiling of Various Streets Within the City of Roanoke.
Three (3) bids were received and referred to the bid
committee for review and report back to City Council.
The low bid, in the amount of $969~660.00, was submitted
by Adams Construction Company. Alternate No. 1 (raising
manholes) was bid at $52~800.00, resulting in a total bid
of $1,022~460.00.
City Council, at its October 1, 1979 meeting, directed
the Administration to give "every consideration" to
maintaining a 20-year paving cycle on City streets. The
20-year paving cycle requires that 57 lane-miles be paved
each year within the City of Roanoke. (See Attachment I.)
Street condition investiqated by Streets & Traffic
Department indicates that 68 lane miles of streets are
rated in the "A" category. This category includes
streets which are identified as being in the greatest
need of resurfacing. These determinations are based upon
professional field judgement which examines the extent of
various types of pavement deterioration such as cracking,
rutting, and raveling. Based upon funds available at the
time of project advertisement, 46 lane miles were
included in the work advertised for bids.
Fundinq sources totalinq $1,408,883.00 are listed on
Attachment II and would provide a unit price contract of
$1~379,883.00 for 37,410 tons of asphalt and $29,000.00
contingency for replacement of vehicle detectors (wire
loops embedded in the pavement surface at signalized
intersections) that will be destroyed as a result of the
pavement profiling needed under this paving program. The
paving contract will enable the resurfacing of 67 lane
miles of streets at prices contained in the low bid shown
on Attachment III. One of the funding sources is the
1
Bid Committee Report/No. 96-130
May 6, 1996
Fiscal Year 1996-97 Paving Program monies in the amount
of $1~025,786.00. Therefore, the proposed contract is
based upon funds included in the Fiscal year 1996-97
budget to be adopted on May 13, 1996. However, contract
expenditures prior to June 30, 1996 can be paid from the
currently available FY 95-96 funds.
Contract amount, which will allow the City to pave 67
lane miles, is $357,423.00 more than the low bid total
(including Alternate No. 1). The Streets & Traffic
Department has increased the appropriate quantities, as
bid on a unit price basis. Project specifications state
that the city reserves the right to add to or to decrease
the quantities listed in the Bid form in an amount that
would not exceed 35 percent of the total accepted Base
Bid, without renegotiation of the unit prices.
II. Issues:
A. Compliance of the bidders with the requirements of
contract documents.
B. Amount of the low bid.
C. Fundinq for construction.
D. Time of completion.
III. Alternatives:
Award the contract to Adams Construction Company in the
amount of $1,379,883.00 (base bid plus Alternate No. 1)
for paving, and establish a contingency in the amount of
$29,000.00 for a total of $1,408,883.00, in a form
acceptable to the Director of Finance.
Compliance of the bidder with the requirements of
the contract documents was met.
Amount of the low bid is acceptable. The $26.37
price per ton of asphalt is 0.5% lower than last
year's price of $26.49.
3. Fundinq for the project is available in the
accounts listed in Attachment II.
4. Time of completion of the project is 180 days.
Bo
Reject all bids and do not pave the City streets this
year.
Bid Committee Report/No. 96-130
May 6, 1996
1. Compliance with requirements of the contract
documents would not be an issue.
Amount of the bid price would probably be higher if
re-bid at a later date.
3. Fundinq would not be spent at this time.
Time would become a factor in the deterioration of
streets that need paving now.
IV. Recommendation is that City Council concur in Alternative "A"
and take the following specific actions:
Award the contract to Adams Construction Company in the
sum of $1,379~883.00, and establish a contingency in the
amount of $29~000.00 for a total of $1~408,883.00 in a
form acceptable to the Director of Finance.
Appropriate $383,097.00 in CMERP funding to Street Paving
Account No. 001-052-4120-2010.
C. Reject the other bids received.
Respect fu_~l ly submi~ed
~liam,Wh~e, Sq., Chairman
J~ H. Parrott ~
'~ ' ~-~ r~ I/
William F. Clark
WWsr/RKB/gpe
Attachments:
copy:
10 Year Summary (Attachment I)
Funding Sources (Attachment II)
Tabulation of Bids (Attachment III)
Street Paving/Profiling List
Street Paving Map
City Attorney
Director of Finance
City Manager
Budget Administrator
Traffic Engineer
A'I'I'ACllI~N'I' !
CI'I'Y OF ROANOF, E S'Iq~E'I' PAVING PItOGP.,AN
10 YEAR PERIOD
YEAR APPROXIMATE COST TOTAL
LANE MILES PER TON
CONTRACT
1987 45 27.52 856,064.70
1988 57 26.77 993,618.15
1989 98 24.61 1,641,000.00
1990 57 24.61 901,532.60
1991 70 21.77 1,071,723.00
1992 75 20.23 951,807.05
1993 60 24.61 985,000.00
1994 57 26.15 1,462,488.30
1995 76 26.49 1,411,105.40
1996' 67 26.37 1,379,883.00
TOTAL 663 $11,654,213.20
gram proposed by this report
ATTACHNENT l!
FY 1996 - 1997 PAVING PROGRAN
I TOTAL FUNDING REQUIRED ........................... $1,408,883.00 I
Funding Sources:
PART A (Fiscal Year 1996)
Capital Maintenance and Equipment
Replacement Program
· General Fund
383,097.00
PART B (Fiscal Year 1997)
Annual Paving Program
001-052-4120-2010
lf025~786.00
$1,408,883.00
0
0
0
0
0
0
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of May, 1996.
No. 32916-050696.
VIRGINIA,
AN ORDINANCE providing for the acquisition of property rights
needed by the City for the construction of the Villa Heights Storm
Drainage Project; authorizing the City Manager to fix a certain
limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation,
under certain circumstances; authorizing the City to make motion
for the award of a right of entry on any of the parcels for the
purpose of commencing the project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the construction of the Villa Heights Storm Drainage
Project, the City wants and needs permanent and temporary
construction easements, and rights of ingress and egress, as more
specifically set forth in the report and Attachment "A" thereto, to
this Council dated May 6, 1996, on file in the Office of the City
Clerk. The proper City officials are authorized to acquire for the
City from the respective owners the necessary permanent easements,
temporary construction easements, and appropriate ancillary rights
with respect to the parcels, for such consideration as the City
Manager may deem appropriate, subject to the limitation set out
below and subject to applicable statutory guidelines. Ail
requisite documents shall be upon form approved by the City
Attorney.
2. The City Manager is directed to offer on behalf of the
City to the owners of each of the aforesaid parcels, such consider-
ation as he deems appropriate for the necessary interests,
provided, however, the total consideration offered or expended
shall not exceed $4,000.00 without further authorization of
Council. Upon the acceptance of any offer and upon delivery to the
City of a deed, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the respective
consideration to the owners of the interest conveyed, certified by
the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner of any
real estate over which an easement is required or should any owner
be a person under a disability and lacking capacity to convey real
estate or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation
proceedings to acquire for the City the appropriate property
rights.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make motion on behalf of the
City for entry of an order, pursuant to S25-46.8, Code of Virginia
(1950), as amended, granting to the City a right of entry for the
purpose of commencing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to
drawn and pay into court the sums offered to the respective owners.
5. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKEt
The 6th day of May, 1996.
No. 32915-050696.
VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the
1995-96 Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAs, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1995-96 Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
Capital Improvement Reserve
Public Improvement Bonds - Series 1992A (1) ..
Sanitation .....
Storm Drain Project - Villa Heights (2) ...........
$ 21,571,689
2,302,754
$ 3,175,277
40,000
1) Storm Drains
2) Appropriated
from Bond
Funds
(008-052-9700-9176) $(40,000)
(008-052-9689-9001) 40,000
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
May 6, 1996
Report No. 96-323
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Land Acquisition for Storm Drainage
Project in Villa Heights, N.W.
The attached staff report was considered by the Water
Resources Committee at its regular meeting on April 15, 1996. The
Committee recommends that Council take the following actions in
accordance with conditions stated in the attached report:
1. Authorize the acquisition of permanent storm
drainage easements and temporary construction
easements, as required, across properties
identified in the attached report by making offers
based on City records, or individual appraisals,
and institute condemnation as necessary for the
storm drainage project.
2. Transfer $40,000 from the 1992 General Obligation
Bond proceeds account, Storm Drains (008-052-9701-
9176) to a new Capital Projects Fund account to be
established by the Director of Finance entitled
"Storm Drainage Project for Villa Heights, N.W."
Respectfully submitted,
'z~beth T. Bowles, Chairperson
ETB:KBK:afm
Attachments
cc:
Water Resources Committee
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community
Relations
Charles M. Huffine, City Engineer
Rosemary Trussell, Accountant, Contracts and Fixed Assets
Diane S. Akers, Budget Administrator
D. D. Roupe, Manager, Supply Management
Marsha C. Fielder, Commissioner of the Revenue
Report No. 96-323
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
April 15, 1996
TO:
FROM:
THRU:
SUBJECT:
embers, ,~,a~er ResQ4Jrces Comm!ttee
es a(~nd '{~p~er~tJons
V~ Robert Herbert, City Manager
LAND ACQUISITION FOR STORM DRAINAGE PROJECT IN VILLA HEIGHTS, N.W.
~ on the subject in chronological order is as follows:
A. Draina,qe complaints of standinq water located behind residences on
Massachusetts Avenue have been received by the Engineering Department since
the early 1980's.
Storm drain plan to correct the standing water has been developed. This plan
was reviewed with the Melrose-Rugby Neighborhood Association at their
meeting of March 12, 1996. Estimated construction cost is $36,000.
Melrose-Ru b Nei hborhood Association membershi su orts im lementa-
tion of the storm drain lan.
The engineer nq des gn work is complel...
II.
Current situation is as follows:
Pro ert ri hts to be ac uired are tern orar construction easements and
ermanent storm drain easements from four 4 arcels are needed on the storm
drainage project in Villa Heights, N.W. (see Attachment A).
Value of land riclhts is to be determined by City records and/or individual
appraisals.
Authorization is needed to begin title work, appraisals, negotiations, and
closings for acquisition of property rights.
All I~rooert¥ r ~hts will be acquired by neootiation where possibh.. It may be
necessary to condemn property interest where agreement cannot be reached
by negotiation or where landowners are unknown.
Members, Water Resources Committee
LAND ACQUISITION FOR STORM DRAINAGE PROJECT IN VILLA HEIGHTS, N.W.
April 15, 1996
Page 2
III.
issues in order of importance are as follows:
A. Need
B. .Timing
C. Estimated cost
D. Fundinq
IV.
Alternatives in order of feasibility are as follows:
A. Committee recommends that Cit Council authorize the ac uisition of all
ro err ri hts needed in connection with the storm drainage project. Said
property rights will be temporary construction easements and permanent storm
drain easements across properties identified in Attachment A.
I. Need for property rights acquisition has been established by the design
of storm drainage for Villa Heights, N.W.
2. .Tim n.q of property rights acquisition is critical to avoid delay of project
schedules.
Estimated cost to acquire the necessary property rights is $4,000.
Funding totaling $60,000 is available in the 1992 General Obligation
Bonds - Storm Drain.
~thorize the ac uisition of
Need for property rights acquisition established by the design of storm
drainage for Villa Heights, N.W. would not be met.
.Timing would cause delay of project if property rights are not acquired.
Estimated cost is not an issue.
Fund nc] would remain in the 1992 General Obligation Bonds - Storm
Drain account.
Members, Water Resources Committee
LAND ACQUISITION FOR STORM DRAINAGE PROJECT IN VILLA HEIGHTS, N.W.
April 15, 1996
Page 3
Committee's recommendation is City Council concur in Alternative "A" above and take
the following actions:
Authorize the acquisition permanent storm draina.qe easements and temporary
construction easements, as required, across properties identified in
Attachment A by making offers based on City records, or individual appraisals,
and institute condemnation as necessary for the storm drainage project.
Transfer $40 000 from the 1992 General Obligation Bond proceeds account,
Storm Drains (008-052-9701-9176) to a new Capital Projects Fund account to
be established by the Director of Finance entitled "Storm Drainage Project for
Villa Heights, N.W."
WRH/KBK/JMB/kh
Attachments
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Pro e~wner
Herman and Lillian C. Hensley
Christine Logan Crurnp
Levi G. Campbell
R. Louis and Nancy H. Hudson
ATTACHMENT A
2450408
2450435
2450420
2450421
PITTSFIELD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-I536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File g60-448
The Honorable John H. Parrott, Chairperson
Roanoke Valley Regional Cable Television Committee
714 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Parrott:
I am enclosing copy of Resolution No. 32917-050696 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 1996-97 for operation of the regional government and educational
access station-Roanoke Valley Television (RVTV, Channel 3), and for the City to provide
partial funding, in the amount of $90,974.00, which is within the limits provided for in the
agreement. Resolution No. 32917-050696 was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 6, 1996.
Sincerely, .~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
'Tl~e Honorable John H. Parrott, Chairperson
Roanoke Valley Regional Cable Television Committee
May 9, 1996
Page 2
pc:
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, p. O. Box 29800,
Roanoke, Virginia 24018
Carolyn S. Ross, Clerk of Council, Town of Vinton, p. O. Box 338, Vinton, Virginia
24179
Angela McPeak, Cable TV Government Access Director, 541 Luck Avenue, S. W.,
Suite 145, Roanoke, Virginia 24016
M. Michelle Bono, Member, Roanoke Valley Cable Television Committee
Sandra H. Eakin, Secretary, Roanoke Valley Cable Television Committee
IN TH]ECOUNCILOFTHEC]TY OF ROANOKE, VIRGINIA
The 6th day of May, 1996.
No. 32917-050696.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 1996-97 for the
operation of the regional government and educational access station-Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 1996-97 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives from the City of Roanoke,
Roanoke County, and the Town ofgrmton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WHEREAS, said jurisdictions have agreed to provide funding as provided for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of $90,974, which is within the limits provided for
in the agreement; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding as requested by the Committee;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget for Fiscal Year 1996-97 for the operation of the regional
government and regional educational access station, RVTV, as set forth in a report to this Coun¢i/
dated May 6, 1996, is hereby approved.
2. The amount of $90,974 will be provided by the City of Roanoke as its prorata share
for the annual oPerational budget for RVTV for the Fiscal Year 1996-97 as requested in the report
to this Council dated May 6, 1996.
ATTEST:
City Clerk.
ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITI~rt
215 Church Avenue, S. W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (703) 981-2541
May 6, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Budget for Government and Educational Access Cable Television Studio
Dear Mayor Bowers and Members of City Council:
The Roanoke Regional Cable Television Committee approved the attached budget for
fiscal year 1996-97 for the operation of the regional Government and Educational Access
Station - Roanoke Valley Television (RVTV), Channel 3. RVTV is operated jointly by the City
of Roanoke, Roanoke County and the Town of Vinton. The initial equipment and facilities for the
television studio were funded through a capital grant from Cox Communications in the mount of
$480,000. The studio is located at the Jefferson Center and currently employs two full-time staff
members, along with a variety of part-time personnel. The staffproduces videos and shows for
the local governments and school systems which are cablecast along with government meetings on
Cox Cable Channel 3. Operations also include a message board to keep citizens informed about
city programs, job opportunities, and services.
During the past year, RVTV has produced the following for Roanoke and the Roanoke
City Schools:
(10) Departmental Videos totaling 277 minutes
(2) Public Service Announcements
(11) Roanoke City Manager's Report Television Shows
(1) Live and taped cablecast of the Festival of Lights Parade
These productions would have cost approximately $78,600 if produced privately at
current local market rates.
The Roanoke Regional Cable Television Committee has recommended a fiscal year 1996-
97 operating budget of $154,193, compared to a 1995-96 budget of $123,098. The budget must
be approved by the three governing bodies, and is based on the proportion of Cox
Honorable Mayor and Members of Council
May 6, 1996
Page Two
Communications customers in each jurisdiction. The governing bodies have agreed to provide up
to 20 percent of the franchise fee to fund the operations of the facility.
The budget for fiscal year 1996-97 includes the following highlights:
Enhanced Video Coverage: One additional full-time videographer is
recommended to address staffing needs when RVTV begins cablecasting Roanoke
City Council meetings on Monday, May 20, 1996. In addition, because the
demands on the studio have increased over the past year, an additional full time
videographer will increase the ability to meet those demands. Many of the events
and meetings covered by RVTV do not occur during regular business hours and it
is difficult to allocate part-time personnel to obtain adequate coverage. There is a
corresponding reduction in the part-time money being requested.
Increased Professional Services/Supplies: Additional funding is included in the
Professional Services and Video Supplies lines in the budget. As production has
increased over the past year, so has the need for "voice over" assistance and video
tapes.
Reclassification of the existing videographer position to Assistant Station
Manager. The increased production of videos and cablecasting of shows makes it
necessary for more than one supervisor to be available. The reclassification
recognizes the skill level and actual duties of the current staff and allows
supervision of the other videographer and part-time employees. The Assistant
Station Manager will be producing a new monthly show for the Roanoke City
Schools.
The breakdown of the $154,193 RVTV budget is as follows:
~ #Coxsubscribers Amount
City of Roanoke 32,993 (59%) $90,974
Roanoke County 18,681 (34%) $52,425
Vinton 4,032 (7%) $10,793
The recommended budget for the City of Roanoke includes $630,000 in franchise fees
from Cox Communications. Twenty percent of that amount is $126,000. The City's share of the
RVTV budget is $90,974, which is below the 20 percent allowable for cable television operations.
Honorable Mayor and Members of Council
May 6, 1996
Page Three
On behalf of the city's representatives to the Regional Cable Television Committee, I
recommend City Council approve this budget request in the amount of $90,974.
hn H. Parrott, Chairman
~oanoke Regional Cable Television Committee
JHP/MMB/ds
CC:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
M. Michelle Bono, Roanoke Regional Cable Television Committee Member
Alfred Beckley, Roanoke Regional Cable Television Committee Member
Lissy Runyon, Roanoke Regional Cable Television Committee Member
MARY E PARKER, CMC/AAE
CJ~y Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 981-2541
Fax: (540) 224-3145
SANDRA H. EAKIN
Deputy City Clerk
May 9, 1996
File ~'91-200
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Ordinance No. 32891-050696 authorizing the Mayor of the City of
Roanoke to execute an Agreement between the County of Roanoke and the City of
Roanoke relating to the boundary line between said governmental entities, and authorizing
certain other actions relating to such boundary line adjustment. Ordinance No. 32891-
050696 was adopted by the Council of the City of Roanoke on first reading on Monday,
April 15, 1996, also adopted by the Council on second reading on Monday, May 6, 1996,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:sm
Enc.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32918-050696.
A RESOLUTION changing the time and place of commencement of
the regular meeting of City Council scheduled to be held at 12:30
p.m., on Monday, May 20, 1996.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The meeting of City Council regularly scheduled to be
held at 12:30 p.m. on Monday, May 20, 1996, is hereby rescheduled
to be held at 12:00 noon, Monday, May 20, 1996, in the Roanoke
Ballroom at the Hotel Roanoke & Conference Center, at 110
Shenandoah Avenue, N. W., with the 2:00 p.m. session on the same
date to be held in City Council Chambers, at 215 Church Avenue, S.
W.
2. The City Clerk is hereby authorized to take whatever
steps are deemed necessary to notify the public of the change in
the time and place of such meeting.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE,
The 6th day of May, 1996.
No. 32919-050696.
VIRGINIA,
A RESOLUTION establishing the date of a special meeting of the
Council of the City of Roanoke.
BE IT RESOLVED by the Council of the City
Special Meeting of Council will be held on May
p.m., in Council Chambers, Municipal Building,
of Roanoke that a
13, 1996, at 6:00
215 Church Avenue,
S. W., in said City, for the purpose of adopting the proposed
annual budget for the City of Roanoke for Fiscal Year 1996-1997,
and related matters.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32894-050696.
A RESOLUTION recognizing the meritorious service rendered to
this City and its people by Gordon E. Peters, City Treasurer-
WHEREAS, after thirty years of service to the City, including
eighteen years as City Treasurer, Gordon E. Peters has announced
his retirement effective May 31, 1996;
WHEREAS, the people of this City have demonstrated their
confidence in Mr. Peters by electing him to the Constitutional
office of Treasurer on five separate occasions;
WHEREAS, Mr. Peters has given unselfishly of his time and
ability and served the City with the utmost loyalty and devotion,
displaying the highest professionalism and competence, and, in
particular, attributes of honesty, integrity, friendliness,
thoroughness, precision and attention to detail; and
WHEREAS, during his long tenure with the City, Mr. Peters has
developed a broad understanding of the financial operations of the
City, and as such he will be sorely missed by the City of Roanoke,
its officers and employees;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that the Council adopts this means of recognizing and
commending the outstanding public service rendered to the City by
Gordon E. Peters, City Treasurer.
ATTEST:
City Clerk.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
May 9, 1996
Page 2
pc:
Bruce E. Mayer, Attorney, 1106 East Washington Avenue, Vinton, Virginia 24179
Mr. and Mrs. Edward R. Gibson, 3671 Belle Avenue, N. E., Roanoke, Virginia
24012
C & D Builders, Inc., P. O. Box 674, Vinton, Virginia 24179
Mr. and Mrs. Kenneth H. Thomas, Jr., 3635 Preakness Court, N. W., Roanoke,
Virginia 24012
Shaw and Cannon, P. O. Box 5835, Station B, Greenville, South Carolina 29606
Mr. and Mrs. Paul Schlosser, 3605 Preakness Court, N. E., Roanoke, Virginia
24012
Carolyn H. Coles, Chairperson, City Planning Commission, 1501 Cove Road, N. W.,
Roanoke, Virginia 24017
John R. Marlles, Agent, City Planning Commission
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of May, 1996.
No. 32891-050696.
AN ORDINANCE authorizing the Mayor to execute an Agreement
between the County of Roanoke and the City of Roanoke relating to
the boundary line between said governmental entities, and
authorizing certain other actions relating to such boundary line
adjustment.
WHEREAS, the Council deems it appropriate in order to further
the public health, safety and welfare to relocate portions of the
boundary line between the City of Roanoke and the County of Roanoke
in accordance with the provisions of S15.1-1031.1 through S1031.3
of the Code of Virginia (1950), as amended ("State Code"); and
WHEREAS, relocation of the boundary line between such
governmental entities in the areas proposed will permit more
effective and efficient delivery of municipal services; and
WHEREAS, the Planning Commission has recommended to the
Council establishment of a new boundary line at certain points
between the City of Roanoke and the County of Roanoke, as set out
in its report dated April 15, 1996, to this Council; and
WHEREAS, the County of Roanoke, through its administration,
has indicated its support for the boundary relocation as set forth
in the Planning Commission's report dated April 15, 1996, to this
Council; and
WHEREAS, the Council concurs in the recommendation of the
Planning Commission as set forth in its report dated April 15,
1996.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. This Council approves the concept of the adjustment of
the boundary line between the City of Roanoke and Roanoke County as
set forth in the Planning Commission's report dated April 15, 1996,
to this Council.
2. The Mayor and the City Clerk be, and hereby are,
authorized to execute and attest, respectively, an Agreement,
between the City of Roanoke and the County of Roanoke, in form
approved by the City Attorney, establishing a new boundary line at
certain points between said jurisdictions as more particularly
described in the Planning Commission's report dated April 15, 1996,
to this Council, all of which is incorporated by reference herein,
s~bject to this Council's reconsideration of this matter at a
public hearing held on a later date as required by law.
3. The City Manager is authorized to take, or cause to be
taken, such actions as may be necessary to effect and prepare a
survey of said boundary adjustment at no cost to the City, in
accordance with the terms and conditions as set forth in the
Planning Commission's report dated April 15, 1996, to this Council.
4. The boundary line set forth in said Agreement shall be
described by metes and bounds.
5. Upon execution of the Agreement between the governmental
entities, and further consideration by this Council as required by
law, the City Attorney is authorized to participate in appropriate
legal proceedings in the Circuit Court of one of the affected
jurisdictions, and to execute appropriate pleadings, orders and
Roanoke City Planning Commission
April 15, 1996
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request of Bruce E. Mayer, Attorney, to provide for a certain
adjustment of the existing boundary line between Roanoke City and
Roanoke County, pursuant to Section 15.1-1031.1 through 1031.3 of
the Code of Virginia (1950), as amended.
I. Bac~g.round:
Request was received from Bruce E. Mayer. attorney, for the City to adjust its
existing boundary line with Roanoke County. Mr. Mayer represents the owners of
three lots, portions of which are located within the boundaries of both the City and
the County (see exhibit 1 - "Request").
Properties affected by the request are located in Section 1 of the Triple Crown
Estates subdivision. The street and lots of this subdivision are located within the
boundaries of Roanoke County, with the exception of certain portions of Lots 5, 6
and 7 which are located within the boundaries of Roanoke City (See Exhibit 2 -
"Existing City Boundaries").
C. Owners of the three subject properties are identified, by the applicant, as follows:
Lot 5 - Brown and Dent Construction Company
this parcel is owned by C and D Builders, Inc.)
Lot 6 - Kenneth H. Thomas and Kathy B. Kemp
Lot 7 - C and D Builders, Inc.
(Note: City tax records indicate
II. Current Situation:
Administrative (preliminary) review of this request has been made by the department
of Planning and Community Development and the departments of Police, Fire and
Emergency Services.
Room162 MunicipalBuilding 215ChurchAvenue, S.W. Roanoke, Virginia24011 (703)981-2344
Members of the Council
Page 2
B. Boundary_ line location affects the subject lots in the following manner:
Although portions of lots 5, 6, and 7 are located in the City, access for police,
fire and emergency services can only be gained via the adjacent Roanoke
County street, ~
2. Property owners are assessed for real estate taxes by both jurisdictions.
Administrative review concluded with a preliminary_ recommendation that the sub_i~,.:!
reauest be anproved in conjunction with certain additional adiustments of th,'.
City/County boundary line, in order to establish a more reasonable alignment and
continuity of jurisdictional boundaries in the area (see exhibit 3 - "Recommended
boundary adjustment"). Additional properties affected are identified as follows:
Roanoke County Tax Parcel No. 50.03-1-1 1.53 acres
(owner - Edward R. and Judith F. Gibson, 3671 Belle Avenue, NE, Roanoke)
Roanoke County Tax Parcel No. 50.03-5-1 2.09 acres
(owner - Shaw and Cannon Co., P. O. Box 5835, Greenville, SC)
Roanoke County Tax Parcel No. 50.03-4-1 1.00 ± acres
(owner - Paul and Lois Schlosser, 3605 Preakness Drive, Roanoke)
Roanoke City Tax Parcel No. 7060119 .809 acre
(owner - C and D Builders, Inc., P. O. Box 674, Vinton)
Recommendation has been reviewed bv the Office of the Roanoke County Attorney.
City staff has been advised that the County administration will support this
recommendation.
Location of proposed new boundar~ lines will need to be established by official
survey and an accurate metes and bounds description (final map exhibit) will need
to be prepared and included as a part of any agreement to be executed between the
City and County if City Council elects to approve the subject request
Property_ owners affected by the rer~_uested boundary line adjustment and as identified
in this report were notified of the time and place of the public hearing on the request.
Planning Commission reviewed the request at its regular meeting of March 6, 1996.
Public comment and discussion was duly requested at the hearing. No person in
attendance questioned or opposed the subject request.
Members of the Council
Page 3
III. Issues:
B. Impact on City real estate values and revenue,
IV. Alternativ0~:
Ap_ nrov~ the subject request in conjunction with the recommendation set forth in this
report to adjust certain existing boundary lines between the City of Roanoke and
Roanoke County as set forth in Exhibit 3, subject to certain contingencies as the
same are more specifically set out and described in Part V. of this report.
Properties and structures divided by jurisdictional boundaries tend to
create confusion and problems with respect to the timely response of
police, fire and emergency services.
Jurisdictionai boundary lines dividing individual lots and structures
should be adjusted wherever such adjustments can be made in a
feasible and practical manner to provide a maximum level of public
safety.
Boundary line adjustment in this case will minimize the potential for
future error or delay in response of police, fire and emergency
services.
Impact on City real estate values and revenue: Boundary line adjustment will
affect City real estate values and revenue as follows:
Value of (City) properties to be ceded to Roanoke County
$189,300.
b. Value of(County) properties to be ceded to Roanoke City - $24,700.
Boundary line relocation will result in a net loss in City property
values of- $164,600.
Boundary line relocation will result in a net loss in annual City real
estate tax revenue of- $2,025.
Members of the Council
Page 4
Den_v the request to adjust the subject existing boundary line between Roanoke City
and Roanoke County:
1. Public h alth daf ·
Jurisdictional location of certain houses and properties will remain
proportionally divided by jurisdictional boundaries.
Potential for future error and delay in police, fire and emergency
services will remain.
Impact on real estate values and reve~ne - Real estate revenue and land
acreages will not be affected.
Planning Commission. by a vote of 5-0 (Mrs. Coles and Mr. Hill absent} recommend,, that
City Council approve the subject request to adjust the existing boundary line between the
City of Roanoke and Roanoke County, as generally described in Exhibit 3 of this report; and
to authorize the City Manager to take or cause to be taken, such actions as may be necessary
to effect and prepare an official survey of said recommended boundary adjustments, at no
cost to the City; to authorize the Mayor and the City Clerk, respectively, to execute and attest
an agreement between the City of Roanoke and Roanoke County to relocate the subject
boundary lines in accordance with the boundaries described and set forth in said official
survey, such agreement to be approved by the City Attorney as to form; to authorize the City
Attorney to participate in appropriate legal proceedings and to execute such pleadings and
orders or decrees on behalf of the City which are approved as to form by him, upon the
execution of said agreement, in accordance with the requirements of Section 15.1-1031.1,
et seq., of the Code of Virginia (1950), as amended; and to authorize the City Clerk to cause
the description of such boundary line, as agreed upon, to be duly published as required by
Section 15.1-1031.2 of the Code of Virginia, (1950), as amended, at no cost to the City.
Respectfully submitted,
Carolyn H. Coles, Chairman
Roanoke City Planning Commission
Members of the Council
Page 5
JRM:ERT:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
Building Commissioner
City Planner
PHONE
(7{}3) 342-37~7
BRUCE E. MAYER
ATTORNEY AT LA'~'
1106 EAST WASHINGTON AVENUE
P. O. BOX 246
VINTON, VIRGINIA 24179
FAX
July 12, 1995
W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, $.W.
Room 364
Roanoke, Virginia 24011
RE: Boundary Line Adjustment for Lots 5,6,7, Block 1,
Section 1; Triple Crown Estates
Dear Mr. Herbert:
Please be advised that I have been retained by the owners
of the aforesaid properties to request the City of Roanoke to
adjust its boundary so that the portion of the aforesaid lots
5,6,7, Block 1, Section 1, Triple Crown Estates, will be totally
in the County of Roanoke. I have enclosed a copy of the
appropriate tax tickets, tax maps and a meets and bounds
description of the area to be transferred from the City to the
jurisdiction of the County of Roanoke. The balance of the Triple
Crown Estates subdivision is in the County of Roanoke.
Lot 5 is owned by Brown & Dent Construction Company, and
Lot 6 is owned by Kenneth H. Thomas, Jr. and Kathy B. Kemp, husband
and wife. All but the front of the lot is in the City, the house
is located in the City. All utilities are provided by the County
of Roanoke. Lot 7 is owned by C & D Builders, Inc.
Thank you for your cooperation in this matter and if you
should have any question concerning this information, please do not
hesitate in 'giving me a call.
BEM/gsf
Enclosures
CC:
V~Br~°y~~urs'
Brown and Dent Construction
Kathy Kemp
C&D Builders
Debbie Davis
EXHIBIT 1
Property Owner's Request
6
I
604
1.5~ AC
3610
~/x~_~x E_xhibit 2
5 sting City Boundaries
$.5Ac.(~
Edward R. & Judith 'F. Gibson
Paul & Lois Schlosse~-
/
!
Brown and Dent
Construction Company
Kenneth, H. Thomas,
& Kathy B. Kemp
C & D Builders, Inc.
CITYi 't ~ f'Recomr
Shaw and C:~nnon, Co. i I ~, ~
COUNTY../~.~.'/
nended Boundary Adjustment
Recommended Boundary Adjustment
EXHIBIT 3 ,
List of Property Owners for Bruce Mayer Boundary Line Adjustment Request
City
7060111
Edward R. Gibson
Judith F. Gibson
3671 Belle Avenue, NE
Roanoke, VA 24012
7060118
7060117
7060119
C & D Builders, Inc.
P. O. Box 674
Vinton, VA 24179
7060112
Kenneth H. Thomas, Jr.
Kathy V. Kemp
3635 Preakness Court
Roanoke, VA 24012
7060113
Shaw and Cannon
P. O. Box 5835 - Station B
Greenville, SC 29606
County
50.031-1
50.035-1
Edward R. Gibson
Judith F. Gibson
3671 Belle Avenue, NE
Roanoke, VA 24012
Paul and Lois Schlosser
3605 Preakness Drive
Roanoke, VA 24012
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE BOUNDARY LINE ADJUSTMENT:
Request from BruceE. Mayer, attorney, to adjust boundary )
line between Roanoke City and Roanoke County
) AFFIDAVIT
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.1-341, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 26th day of February, 1996, notices ora public hearing to be held on
the 6th day of March, 1996, on the request captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
7060111
County
7060118
7060117
7060119
7060112
7060113
Owner. Agent or Occupant
Edward and Judith F. Gibson
C & D Builders, Inc.
Kenneth H. Thomas, Jr.
Kathy V. Kemp
Shaw and Cannon
County
Paul and Lois Schlosser
Martha Pace Franklin
Address
3671 Belle Avenue, NE
Roanoke, VA 24012
P. O. Box 674
Vinton, VA 24179
3635 Preakness Court
Roanoke, VA 24012
P. O. Box 5835, Station B
Greenville, SC 29606
3605 PreaknessDfive
Roanoke, VA 24012
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 26th day of February, 1996.
otary Pub ic
My Commission Expires: ~.~ j,/,, //~2~
/ /