HomeMy WebLinkAboutReel 1324 (3/21/1994 - 4/03/95)1
REGUI~R WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 21, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, March 21,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meettnqs, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William White, Sr., John S. Edwards,
James G. Harvey, II, Delvls O. McCadden, Howard E. Musser and
Mayor David A. Bowers ............................................ 6.
ABSENT= Council Member Elizabeth T. Bowles ................. 1.
OFFICERS PRESENT: James D. Rltchie, Sr., Assistant City
Manager~ Wllburn C. Dibling, Jr., City Attorney~ James D. Grisso,
Director of Finance~ and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Noel C.
Taylor, Pastor, High Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS:
offered the following resolution:
ACTION:
Mr. Musser
(%31917-032194) A RESOLUTION commending and
congratulating the William Fleming High School for an
outstanding season, culminating in the team'a second
place finish in the State AAA Boys Basketball
Championship.
(For full text of Resolution, see ~esolution Book No. 55,
page 4.)
Mr. Musser moved the adoption of Resolution No.
31917-032194. The motion was seconded by Mr. McCadden
and adopted by the following vote:
ACTION=
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ......................
NAYS: None ....................................... O.
(Council Member Bowles was absent.)
The Mayor presented Charles W. Day, Chairperson of
the Roanoke City School Board, Alyce P. Szathmary,
Principal of William Fleming High School, and Burrall
Paye, Head Boys Basketball Coach, with a ceremonial copy
of Resolution No. 31917-032194.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Mr. Edwards
offered the following resolution commending and
congratulating Dominick Mlllner, a senior at William
Fleming High School, in recognition of placing second in
the National scholastic Indoor Track and Field
Championships, with a long Jump of 24 feet 3 inches:
(%31918-032194) A RESOLUTION conuaending and
congratulating Dominick Mlllner, a senior at William
Fleming High School, for his outstanding athletic
achievements.
(For full text of Resolution, see Resolution Book No. 55,
page 5.)
Mr. Edwards moved the adoption of Resolution No.
31918-032194. The motion was seconded by Mr. Musser and
adopted by the following vote=
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS= None ....................................... 0.
(Council Member Bowles was absent.)
The Mayor presented Mr. Mlllner, Charles W. Day,
Chairperson of the Roanoke City School Board, Al¥ce P.
Szathmary, Principal of William Fleming High School, and
Coach Rudy Dillard with a ceremonial copy of Resolution
No. 31918-032194.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
ACTION:
ACTION:
discussion was desired, that Item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
MINUTES: Minutes of the Joint meeting of Council
and the School Board held on Monday, January 3, 19941 and
the regular meetings of Council held on Monday,
January 3, 1994, Monday, January 10, 1994, Tuesday,
January 18, 1994, and Monday, January 24, 1994, were
before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mr. McCadden moved that the reading of the minutes
be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
COUNCIL= A com~unication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointedbyCouncll, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. McCadden moved that Council concur in the
request of the Mayor to convene in Executive Session to
discuss personnel matters relatl:,g to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was
seconded byMr. Musser and adopted by the following vote:
AYES= Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ......................
NAYS= None ....................................... 0.
(Council Member Bowles was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS=
BUDGET-TOTAL ACTION AGAINST POVERTY-ASBESTOS
REMOVAL-HENRY STREET REVIVAL COMMITTEE-VIRGINIA TECH-
HOTEL ROANOKE CONFERENCE CENT~R: Wendy R. Jacobson,
Associate Professor, Virginia Polytechnic Institute and
Skate University, introduced Trenda Carter-Leavitt and
Randall Grumbine, students of the College of Architecture
and Urban Design, to present the results of a
revitalization strategy of the Henry Street area that
Virginia Tech students were requested to undertake bythe
Henry Street Revival Committee. She explained that the
project involved a three month process which consisted of
a background analysis of the history and culture of Henry
Street and the surrounding area, as well as an
examination of current land use, public space and built
form characteristics. She stated that students held
consultations with representatives of the Gainsboro
community, City Administrators and members of the Henry
Street Revival Committee, which led to the development of
a concept proposal that will be presented in three
components, i.e., (1) land use of economic qenerators~
(2) public space network~ and (3) built form
characteristics. She encouraged Council Members to think
of the report as a concept that will provide options for
consideration and as a point of departure for a much more
comprehensive and rigorous planning and design process
that will involve members of the Gainsboro community,
local business interests, City staff and administrators.
Mr. Grumblne presented slides encompassing the Henry
Street area in downtown Roanoke. He stated that the fact
that Henry Street was the center, or hub, for black
culture and Jazz music prior to desegregation is a well-
documented fact~ that the topographic area is significant
inasmuch as Henry Street is located on a hill and looks
out to the Blue Ridge Mountains beyond and to the
downtown City Market area below, and in general, streets
run north/south, and avenues run east/west, with a
secondary system of alleys that move services off the
main streets to the interior of the block. He added that
long, narrow lots are typical~ that the neighborhoods are
significant with porches located close enough to the
sidewalks and linked by small stretches of front yard
which enables communication from the porch to the
sidewalk~ and over time, the streets and sidewalks have
developed as the main thoroughfare of public space tn and
around Galnsboro, which remains prevalent today. He
stated that using these characteristics, the study team
derived principles and objectives to establish design
guidelines for future development. He noted that with
the revitalization of the Henr~ Street Music Center, the
framework is in place for a long-term connection to the
historic past of the street which is an important fact to
remember in any redevelopment scheme~ and commercial
establishments that develop along Henr~ Street should
address an array of needs to satisfy visitors and
residents alike. He pointed out that Henry Street is
conveniently located among economic generators including
the downtown City Market, Hotel Roanoke, Harrison Museum
of African-American Culture, Civic Center, and Virginia
Museum of Transportation and this central location Is an
important factor In any future location because it will
interact with those areas, therefore, any program to be
undertaken should complement and not compete with those
generators. He stated that it is appropriate to include
members of the community on the redevelopment team
because the support and blessing of the community will be
crucial to the long-term success of the project. He
advised that students from the Virginia Tech Urban Design
Planning Department conducted a survey of Gainsboro
residents, and in addition to basic commercial needs, the
community articulated certain other needs and wants that
should be considered in a redevelopment program. In
connection with surrounding block areas, he stated that
the Study Team saw different needs, and called attention
to the Henry Street Heritage Festival which is held each
year to celebrate the African-American culture, with
Gainsboro residents in attendance, and provision of space
for this function to continue to occur is vitally
important. He added that recycling existing businesses
where possible is recommended, and referred to ~e
Norfolk and Western Tower which is both architecturally
and symbolically significant as well to the City's
history and reliance on the railroad, and the same can be
said for the Ebony Club. He further stated that there is
the opportunity for highly skilled jobs in and around
Henry Street which may be different from those Jobs found
on Henry Street itself that pay above minimum wages. He
added that once the Study Team developed principles and
objectives, design concepts were developed which
represent opinions or ideas that could drive a
redevelopment strategy, advising that first and foremost
on Henry Street itself is the opportunity for
entrepreneurship, or small business development, whether
it be a barber shop, video store, etc., and it is
envisioned to have a street that is dynamic and full of
activity, and when coupled with the Music Center and a
revitalized Ebony Club, an excellent formula for success
will exist. He stated that there has been discussion
about establishing a professional office park in certain
existing residential units, and the Study Team supports
that concept. He explained that Wells Avenue access is
seen as linking the expanded downtown to the residential
fabric that lies beyond; and the Study Team identified
the Norfolk & Western Tower as being potentially
revitalized for new use which would require further
economic study and analysis. He stated that the City's
past is built on transportation, and the Study Team
envisioned the ability to utilize a new form of
transportation -- the American Information Highway,
which strateg~ would utilize Roanoke's most valuable
resource -- its people. He further stated that Roanoke
has established a reputation as a training work force in
the tele-marketlng field and reports suggest that this
field will double in size over the next five years,
creating over five million new Jobs, and Roanoke is
entitled to its fair share of these new positions. In
explanation, he advised that recently there has been
considerable discussion with regard to hardware and
software for the American Information Highway, and the
Study Team leans more toward a company that would be able
to teach other companies how to market their product by
calling upon expertise that already exlsts in the Roanoke
area; therefore, it is proposed that a profit venture be
located in the Norfolk & Western lower tower that would
be lured to the facility by the adjacent function of a
Job retraining and high-tech research facility. He
stated that high-tach research could be for-profit or
public depending upon whether or not institutions in the
area would like to participate. He explained that with
the current atmosphere of corporate restructuring, this
building would address the need to retrain a middle age
work force, and in addition, would be in sync with
President Clinton's mandate that one and one-half per
cent of the payroll be used to retrain the work force;
and would also tie in well with the Hotel Roanoke
Conference Center. Re advised that with current
activity, there is an opportunity for tourism in and
along Henry Street, and referred to the Henry Street
Music Center, the Ebony Club and a museum that could be
a part of the Convention Center which would enable
tourists to gain an understanding of the City's past.
Me. Carter-Leavitt presented details outlining how
the progr~ would develop, advising that currently
existing on Henry Street are empty lots, buildings, and
boarded up buildings, many of which have been overtaken
by vegetation~ however, in the surrounding neighborhoods,
there is obviously a sense of care and pride in the
Gainsboro neighborhood, which is evidenced through front
yard treatment and care of homes. She called attention
to numerous existing textures and facades that could be
brought out in a redevelopment strategy to utilize the
connection to the past, advising that there are several
active churches in and around the Galnsboro neighborhood,
with members of the congregation driving many miles to
attend services, which could act as a viable economic
generator for businesses in and around Henry Street, and
also serve as evidence of the connection that citizens
continue to feel toward Henry Street. She advised that
public space has become one of the more important
elements of redevelopment strategy, and public streets
are a primary facet of public space which, in turn,
become the arterials that will bring people into the
Henry Street area. She stated that Henry Street itself
should receive special attention, with distinctive
signage and awnings that would be indicative of that area
only to help portray the character of the street and a
sense of place, with special treatments to harken back to
a past era. She added that the Study Team recommends a
plaza area to be located directly adjacent to
redevelopment proposals for the former Norfolk & Western
building which will help draw people to the Hotel RoanoKe
Conference Center and to Henry Street, and thereby make
Centre Avenue itself one of the more important pedestrian
arterials to attract visitors to Henry Street. She noted
that another element of public space would be a formal
courtyard that could serve a formal entryway into the
Henry Street area~ that it ~ that parking take
proposed
place in stages with the first stage to occur on Henry
Street because when citizens observe parked cars in the
area, a sense of activity and liveliness will occur. She
addressed built form which is recommended to complement
existing structures such as the existing Ebony Club and
the Henry Street Music Center, and suggested that any
proposal should complement existing structures so that
facades will be varied, but with signage and awnings that
will be characteristic of the entire street. She added
that a means of achieving this redevelopment would be to
proceed in stages, advising that currently existing on
Henry Street is the former Norfolk & Western building,
the Ebony Club and the revitalized Henry Street Music
Center, all of which portray what the future can hold for
8
Henr~ Street} but presently Henry Street consists of
empty parking lots and vacant lots. She stated that for
the first phase of development, construction sites at the
intersection of Wells Avenue and Second Street are
recommended, which initially will serve as the main
arterials into the downtown area.
Mr. Musser inquired if the recommendations of the
Study Team will besummarized in written form} whereupon,
Professor Jacobson advised that the Study Team has
compiled a su~aryof their presentation and slides will
be made available to City staff.
Dr. Noel C. Taylor, Chairperson of the Henry Street
Revival Committee, appeared before Council and presented
a report of the Committee reviewing accomplishments that
have occurred in the Henry Street area over the last ten
years. He stated that until recently, there was little
incentive for new businesses to locate or invest in the
Henry Street area~ however, with renovations of the Hotel
Roanoke and a new Conference Center a short distance away
and with pending improvements to Wells Avenue and Second
Street, Henry Street Is once again becoming attractive
for new businesses and related activities. He added that
public improvements such as appropriate historical
lighting, new sidewalks and street trees are needed to
help make the Henry Street area more appealing for
prospective new businesses and investors, to help make
the area more attractive for existing residents and
visitors passing through~ and to tie in the Henry Street
area, both physically and visually, with the surrounding
neighborhood and other major development projects planned
or under construction in the area.
On behalf of the Committee, Dr. Taylor requested
Community Development Block Grant funding to enable
development of the necessary architectural plans and
renderings in order to guide the installation of needed
public improvements, advising that the funds which are
requested, $200,000.00, were previously approved for
public improvements in the Henry Street area, but were
loaned to Total Action Against Poverty to assist with
asbestos abatement of the Dumas Hotel, however, the funds
are now needed to continue the revitalization of Henry
Street.
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
Dr. Taylor advised that with funding in place for
the Hotel Roanoke and Conference Center, the skywalk,
Wells Avenue improvements, and Second Street widening,
the land in and around the Henry Street area Is one of
the most valuable parcels of real estate anywhere in the
City of Roanoke. He stated that Norfolk Southern Railway
tracks run through downtown Roanoke and what happens on
that side of the railroad tracks will be important
insofar as the future progress and development of the
City of Roanoke.
Council Member Harvey inquired as to the status of
the $200,000.00 loan made to Total Action Against
Poverty~ whereupon, the Assist~nt City Manager advised
that approximately one year ago, an extension was granted
to TAP for repayment of the loan, and he would research
the matter and report to Council accordingly.
Without obJection byCouncil, the Mayor advised that
the remarks of Dr. Taylor, Professor Jacobson, Mr.
Grumblne and Ms. Carter-Leavitt would be received and
filed.
Mr. Harvey moved that the City Manager be requested
to report to Council within two weeks as to the status of
repayment of $200,000.00 of Henry Street Revitalization
funds previously loaned to Total Action Against Poverty
for asbeetos abatement at the Dumas Hotel~ and that the
City Manager further be requested to report to Council as
expeditiously as possible with regard to the request of
the Henry Street Revival Committee for reinstatement of
the $200,000.00 to be used, In part, to fund
architectural renderings for needed public improvements
to the Henry Street area. The Motion was seconded byMr.
Musser and adopted.
Mr. Harvey encouraged the City Manager to report to
Council by June 30, 1994, so that he and Mr. Musser would
have an opportunity to participate in the vote.
Mr. Musser offered the following resolution:
(%31919-032194) A RESOLUTION commending and
expressing appreciation to faculty and students of the
College of Architecture and Urban Studies of Virginia
Polytechnic Institute & State University for their
valuable services in preparing a revitalization strategy
for the Henry Street area within the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 55,
page 6.)
10
ACTION=
ACTION:
Mr. Musser moved the adoption of Resolution No.
31919-032194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Bowles was absent.)
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke
City School Board requesting that Council appropriate
$8,550.00 for the 1994 Western Virginia Regional Science
Fair which is being hosted by Roanoke City, with other
school districts contributing toward the cost, was before
the body.
A report of the Director of Finance recommending
that Council concur in the request of the School Board,
advising that the grant is funded with contributions and
a local match of $1,800.00, was also before the body.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#31920-032194) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 8.)
Mr. White moved the adoption of Ordinance No. 31920-
032194. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
M¢Cadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
REPORTS OF OFFICERS:
11
CITY MAN&GER~
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTIONz
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that the Rental
Rehabilitation Program assists in the rehabilitation of
older
existing substandard multi-family properties in
neighborhoods of the Clty~ that the City has made funds
available for a portion of the rehabilitation from HOME,
Community Development Block Grant, and other Federal
funds~ and at certain times, the funds were supplemented
by additional allocations from the State or the Virginia
Housing Development Authority.
It was further advised that the Virginia Department
of Housing and Community Development has allocated
$250,000.00 from the Virginia Housing Partnership Fund to
the City for the -Rehabilitation Loan Program" for small
rental properties through December 31, 1994, pursuant to
the following terms:
four per cent interest,
to property owners}
properties will be
properties;
State funds $2,500.00
for rehabilitation}
15-year loan directly
1-10 unit rental
to $15,000.00 per unit
funds of the State must be matched dollar for
dollar from Community Development Block Grant
or HOME funds of the Clty~ and
units must be rented to iow-moderate income
tenants (60 per cent of median family income,
$21,120.00 for a family of three) for ten
years or the term of the loan.
It was explained that State funds will be matched
with an equal amount, $250,000.00, from the City's HOME
allocation~ that financing to the property owner for
rehabilitation would then be one-half loan from the
State, one-half grant from the Roanoke Redevelopment and
Housing Authority from City HOME funds~ that $250,000.00
of the City's HOME funds require a 12 1/2 per cent, or
$31,250.00 "local" match, which will be provided by the
12
low interest rate funds of the Virginia Housing
Partnership Fund~ and implementation of the Program ·
requires the following=
execution of an Administrative Agreement with
the Virginia Department of Housing and
Community Development to accept the
$250,000.00 allocation of Virginia Housing
Partnership Fund~
execution of an amendment with the Roanoke
Redevelopment and Housing Authority for
administration of the Program on the City's
behalf~ and
allocation of $250,000.00 of HOME funds to
match Virginia Housing Partnership Fund funds.
The Clty Manager recommended that Council authorize
the following actions:
execution of an Administrative Agreement with
Housing and
form to be
accepting the
of Housing
of the Rental
the Virginia Department of
Community Development, in a
approved by the City Attorney,
allocation of $250,000.00
Partnership funds in support
Rehabilitation Program~
(For
Office.)
amendment of the 1993 HOME program description
to transfer $200,300.00 from Rehabilitation of
Owner-Occupied Houses, Account No. 035-052-
5301-5230, and $49,700.00 from Assistance to
First-Time Homebuyers, Account No. 035-052-
5301-5231, to an account to be established by
the Director of Finance for the Rental
Rehabilitation Program~ and
execution of an amendment to the HOME contract
with the Roanoke Redevelopment and Housing
Authority, in a form to be approved by the
City Attorney, for administration of the
Program.
full text, see report on file in the City Clerk's
Mr. Musser offered the
ordinance:
following emergency budget
13
(931921-032194) AN ORDINANCE to amend and reordel~
certain sections of the 1993-94 Grant Funa
Appropriations, and providing for an emergency.
(For full text of Ordinance, see ordinance Book No. 55,
ACTION=
ACTION=
page 9.)
Mr. Musser moved the adoption of Ordinance No.
31921-032194. The motion was seconded by Mr. Edwards and
adopted by the following vote=
AYES= Council Members White, Edwards, McCadden,
Musser and Mayor Bowers ................................ 5.
NAYS= None ....................................... 0.
(Council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
Mr. Musser offered the following resolution=
(#31922-032194) A RESOLUTION authorizing the City
Manager to execute an Administrative Agreement with the
Virginia Department of Housing and community Development
for the Rental Rehabilitation Program.
(For full text of Resolution, see Resolution Book No. 55,
page 10.)
Mr. Musser moved the adoption of Resolution No.
31922-032194. The motion was seconded by Mr. Edwards and
adopted by the following vote=
AYES= Council Members White, Edwards, McCadde~,
Musser and Mayor Bowers ................................ -'
NAYS= None ....................................... 0.
(council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
Mr. Musser offered the following resolution=
(%31923-032194) A RESOLUTION authorizing the
execution of an amendment to the HOME contract with the
Roanoke Redevelopment and Housing Authority for
administration of the Rental Rehabilitation Program, and
amending the 1993 HOME program description.
(For full text of Resolution, see Resolution Book No. 55,
page 11.)
14
ACTION:
Mr. Musser moved the adoption of Resolution No.
31923-032194. The motion was seconded byMr. Edwards and
adopted by the following vote:
AYES: Council Members White, Edwards, McCadden,
Musser and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
TRAFFIC-FIRE DEPARTMENT-EMERGENCYMEDICALSERVICES-
EQUIPMENT: The City Manager submitted a written report
advising that the Emergency Vehicle Traffic Signal
Preemption Program (OPTICOM) consists of mechanisms that
enable emergency vehicle operators to temporarily gain
control of any traffic signal that is equipped with
OPTICOM; that when activated, the emergency vehicle is
given a green light along the emergency response route,
which results in a more effective, reliable, and safer
priority movement of emergency vehicles at signalized
intersections~ that if a signal is already green, the
traffic control unit holds the green light until the
emergency vehicle clears the intersection; and if the
signal display is red, the OPTICOM system directs the
traffic signal control unit to provide a green light,
thus clearing stacked up traffic, before the emergency
vehicle arrives at the intersection.
It was further advised that the City of Roanoke
began using OPTICOM in 1986, and it is anticipated that
OPTICOM will be in place at 84 of the City's 131 traffic
signals by the end of 1993, with plans to continue
installing OPTICOM at virtually all of the City's traffic
signals; that fire trucks are presently the only City
emergency vehicles equipped with OPTICOM devices which
are needed to gain control of traffic signals; and while
the OPTICOM system is most beneficial for fire trucks due
to their size and limited maneuverability, it has become
apparent that the OPTICOM system is also appropriate for
rescue vehicles.
It was explained that on December 21, 1993, the Tow~
of Vinton adopted a reciprocal agreement which would
allow fire and rescue vehicles to utilize OPTICOM traffic
signal preemption equipment in either Jurisdiction; that
the Town of Vinton requested that the City of Roanoke
enter into an agreement with the Town of Vinton that
would allow Vlnton First Aid Crew vehicles to utilize
OPTICOM signal emitters to control traffic signals within
15
the City's corporate limits during emergency rescue runs~
that on January 11, 1994, Roanoke County adopted a
similar reciprocal agreement which would allow fire and
rescue vehicles to utilize OPTICOM traffic signal
preemption equipment in either jurisdiction~ and Roanoke
County requested that the City of Roanoke enter into an
agreement with Roanoke County which would allow Roanoke
County's fire and emergency medical service vehicles to
utilize OPTICOM signal emitters to control traffic
signals within the City's corporate limits during
emergencies.
The City Manager pointed out that Roanoke County has
equipped nine of its traffic signals, four fire vehicles
and two emergency medical service vehicles with traffic
preemption equipment identical to that used by the City
of Roanoke~ that emergency responses by Roanoke County
emergency equipment would primarily involve major routes
through the City to access Roanoke Memorial Hospital,
Community Hospital, and moving from one area of Roanoke
County to another area of the County via Roanoke City,
which will include Franklin Road, Roy Webber Expressway,
Elm Avenue, Brambleton Avenue, Wllliamson Road and Orange
Avenue~ that the City of Roanoke, by reciprocal
a reement desires to be able to use its OPTICOM
~i~ment' to oain control at Roanoke County's si~nal~
~l~g the fe~ incidents that %re %lk~y2~.o~ie~~
primary routes through RoanoKe counny Dy ~u~ =m=~ x
equipment will primarily involve Route 419 between the
intersections of Franklin Road and Melrose Avenue.
It was advised that Roanoke City and the Town of
Vinton already have a reciprocal agreement for fire
trucks only~ that the Roanoke City Department of
Emergency Medical Services is in the process of equipping
nine vehicles (seven ambulances, one cras~ .t~u~k.and ~ne
emergency medical services supervisor's vehicle) in orae~
to use the OPTICOM traffic signal preemption system~ ana
agreements, including mutual indemnification and hold
harmless clauses, will need to be developed by the staffs
of Roanoke City, Roanoke County and the Town of Vlnton to
be authorized by the three governing bodies.
The City Manager recommended that he. be authorized
to enter into an agreement, in a form to De approvea Dy
the City Attorney, which would grant permission to
Roanoke County s fire and rescue vehicles and the Town of
Vlnton's rescue vehicles to make use of its OPTICOM
equipment at Roanoke City traffic signals, subject to a
16
ACTION:
reciprocal agreement granted by the Roanoke County Board
of SuperviSOrS and the Vinton Town Council, as well as
all necessary inde~hnlfications-
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following resolution=
(%31924-032194) A RESOLUTION authorizing a
Reciprocal Agreement between the City of Roanoke, Roanoke
County and the Town of Vlnton providing for certain of
Roanoke County'S fire and rescue vehicles and the Town of
Vinton's rescue vehicles to utilize the traffic signal
preemption equipment with the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 55,
page 12.)
Mr. Edwards moved the adoption of Resolution No.
31924-032194. The motion was seconded by Mr. Musser and
adopted by the following votes
AYES~ Council Members White, Edwards, NcCadde~,
Musser and Mayor Bowers ................................
NAYS= None ....................................... 0.
(Council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
BUDGET-TRAFFIC-PUBLIC WORKS-CMERP-EQUIPMENT: The
City Manager submitted a written report advising that
goals of the Traffic Engineering Division include the
maintenance of City traffic signs to help Insure vehicle
and pedestrian safetyl that in any one year, the Traffic
Engineering Division's Sign Shop fabricates up to 5,000
new traffic signs which include signs needed to replace
those missing or damaged, new signs for improved traffic
control and signs for driver informationl and time needed
to produce certain signs can require as much as 30
minutes each for signs that are currently hand-lettered
which includes specialty signs for traffic advisories
that are frequently needed to warn motorists of road work
and street name signs that are frequently vandalized or
stolen.
It was further advised that an automatic sign making
system provides computerized ability to prepare sign
layouts which would reduce the time necessary to
fabricate a sign to a fraction of the time it takes
17
manually~ and after due and proper advertisement, three
bids were received and reviewedbya selection committee,
with the low bid having been submitted by Magnetek
General Neon, In the amount of $18,500.00.
The City Manager recommended that Council approve
the following actions:
issue a purchase order to Magnetek General
Neon, in the amount of $18,500.00, to furnish,
deliver and install one new automatic sign
making system at the City's Public Works
Service Center~
transfer $18,500.00, from the Capital
Maintenance and Equipment Replacement Program
(CMERP) to Traffic Engineering, Account No.
001-052-4160-9015~ and
reject all other bids received by the City.
see report on file In the City Clerk's
(For full text,
Office.)
Mr. White
ordinance:
offered the following emergency budget
(#31925-032194) AN ORDINANCE to amend and ~eor~
certain sections of the 1993-94 Genera~ ~unu
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 13.)
ACTION: Mr. White moved the adoption of Ordinance No. 31925-
032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Edwards, McCadde~,
Musser and Mayor Bowers ................................
NAYS: None ....................................... 0.
(Council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
Mr. White offered the following resolution:
18
ACTION=
(#31926-032194) A RESOLUTION accepting a bid made
to the City for furnishing, delivering and installing one
new automatic sign making system at the Public Works
Service Center} and rejecting all other bids made to the
City.
(For full text of Resolution, see Resolution Book No. 55,
page 14.)
Mr. White moved the adoption of Resolution No.
31926-032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Edwards, McCadden,
Musser and Mayor Bowers 5.
NAYS: None ....................................... 0.
(Council Member Harvey was out of the Council Chamber.)
(Council Member Bowles was absent.)
TRAFFIC-SEWERS AND STORM DRAINS-BUDGET-PARKS AND
RECREATION-REFUSE COLLECTION-PUBLIC WORKS-SNOW REMOVAL:
The City Manager submitted a written report advising that
major snow and ice storms occurred in the Roanoke Valley
on December 20, 25, and 27, 1993, January 3, 17, and 28~
1994, February 10, 1994 and March 3, 1994, which
deposited approximately 28 inches of snow and ice
accumulation at the Roanoke Regional Alrport~ that
depletion of salt supplies after the January 17, 1994,
snow storm resulted in the utilization of 904 tons of
abrasives on City streets during the storms that occurred
on January 28, February 10 and March 3, 1994~ and major
ice storms that occurred on February 10 and March 3,
1994, caused extensive tree damage on private properties
and public rights-of-way.
It was further advised that City employees continue
to struggle with clean-up efforts caused by abrasives on
streets and sidewalks, tree debris along the rights-of-
way and in City parks, and associated accumulation of
litter and bulk items on City streets, alleys and public
properties~ that crews are also addressing normal
seasonal assignments of ball field preparation and
patching potholes, while other crews attempt to deal with
storm debris and bulk items that accumulated along
roadsides and alleys while the City was dealing with snow
and ice storms; and all personnel are working extra hours
daily and on weekends to address the clean-up efforts.
19
It was explained that approximately 31,895 hours of
regular time and 13,395 hours of overtime has been, or
will be, expended, at an estimated salary cost of
approximately $461,381.00~ that with the efforts of City
crews, it is anticipated that all debris clean-up will be
completed within four weeks, weather permitting~ that
severe weather and required clean-up efforts has, or
will, cause approximately 28,677 hours of regular time
normally spent on patching potholes, picking up litter,
preparing ball fields, landscape planting and
maintenance, removing bulk items and cleaning alleys,
etc., to be delayed beyond normal schedule~ and the
patience and cooperation of citizens will allow the City
to complete the clean-up expeditiously, while continuing
to provide the high level of services that is expected.
The City Manager explained that approximately 3,384
tons of rock salt and abrasives have been used on City
streets and bridges at a value of more than $100,268.00~
that it would be necessary to purchase approximately
2,000 tons of rock salt to fully replenish salt supplies,
at a cost of approximately $74,000.00~ that rental
equipment has or will operate more than 1,056 hours, at
an estimated cost of $19,000.00~ and total cost to the
City for snow/ice abrasives, chemicals, tree and other
debris removal efforts during the winter season is
estimated at $580,649.00.
The City Manager recommended that Council authorize
the transfer of $173,952.00 from General Fund
Contingency, Account No. 001-002-9410-2199, $25,000.00 in
salary lapse funds from Account No. 001-052-4330-1002,
and $75,000.00 in salary lapse funds from Account No.
001-052-4340-1002, to the following accounts:
Solid Waste Management
Solid Waste Management
Solid Waste Management
Solid Waste Management
Solid Waste Management
Solid Waste Management
Streets and Traffic
Streets and Traffic
Parks and Grounds
Parks and Grounds
001-052-4210-1003
001-052-4210-1004
001-052-4210-1120
001-052-4210-3070
001-052-4211-1003
001-052-4211-1120
001-052-4110-1003
001-052-4110-1120
001-052-4340-1003
001-052-4340-1004
30,059.00
9,506.00
3,027.00
19,000.00
8,872.00
620.00
18,000.00
1,377.00
30,298.00
19,412.00
20
ACTION:
Parks and Grounds
Snow Removal
Snow Removal
Snow Remeval
001-052-4340-1120
001-052-4140-1003
001-052-4140-2045
001-052-4140-1120
Total
3,803.00
52,000.00
74,000.00
3t978.00
$273,952.00
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#31927-032194) AN ORDINANCE to amend and reordaln
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 15.)
Mr. McCadden moved the adoption of Ordinance No.
31927-032194. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
DIRECTOR OF FINANCE-CITYMANAGER-EMERGENCY SERVICES-
MANAGEMENT AND BUDGET: The City Manager submitted a
written report advising that Governor George F. Allen
declared a State of Emergency to exist in the
Commonwealth as a result of the ice storm of February 8,
1994; that subsequently, a Presidential Declaration for
public aseistance only was received for the commonwealth
of Virginia, with 63 localities in the State having been
included in the Presidential Declaration; that the City's
application is still pending, however, the Federal
Emergency Management Agency (FEMA) has indicated that a
decision should be made in the near future; that
localities were included in the Declaration based on
damage estimates and impact on the community; and the
Declaration was due, in part, to costs incurred by the
Virginia Department of Transportation.
21
It was further advised that the City's cost relative
to the February ice stor~ Is estimated to be $550,000.00,
which Includes approximately $350,000.00 for Roanoke City
Schools; that certain of the expenses will not be
eligible for reimbursement; that categories eligible for
reimbursement include emergency measures, overtime,
debris removal and permanent damage to buildings and
streets; and the Federal Emergency Management Agency
requires that certain designations be made by local
governments in order to be eligible for Federal funding
upon receipt of a Presidential Declaration of Emergency
which includes Director of Emergency Services, fiscal
agent and applicant's agent.
The City Manager recomended that Council adopt a
resolution affirming the following designations,
effective January 1, 1994, to continue in full force
until such time as changed by City Council for any future
declaration of local emergency, State emergency or
Presidential Declaration for which the City may become
eligible for State and Federal assistance:
W. Robert Herbert, City Manager, as Director
of Emergency Services;
James D. Grisso, Director of Finance, as the
City's fiscal agent to receive, deposit and
account for Federal and State funds; and
Diane S. Akers, Budget Administrator, as the
City's applicant agent for executing and
submitting appropriate docu~entation and
information regarding Federal and State
reimbursement.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following resolution:
(#31928-032194) A RESOLUTION authorizing emergency
powers to the City Manager as director of emergency
services during periods of emergency; authorizing the
City Manager to make application for Federal and State
public aid and assistance to deal with such emergencies;
designating a fiscal agent and an agent for submission of
financial information for the City; and calling upon
Federal and State governments for assistance.
(For full text of Resolution, see Resolution Book No. 55,
page 16.)
ACTION:
ACTXON:
Mr. Musser moved the adoption of
31928-032194. The motion was seconded
and adopted by the following vote:
Resolution No.
by Mr. McCadden
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
CITY ATTORNEY:
CAPITAL IMPROVEMENTS PROGRAM-SCHOOLS: The City
Attorney submitted a written report advising that on
February 14, 1994, Council adopted a resolution
authorizing the School Board for the City of Roanoke to
expend funds for improvements to Wasena Elementary School
and declaring the City's intent to fund or reimburse such
expenditures; that the School Board further requested
that Council approve application of a loan in the amount
of $1.0 million from the State Literary Fund; and if
approved, the loan will bear interest at the rate of four
per cent per annum for 20 years.
The City Attorney presented a resolution for
consideration by Council which will authorize application
for the loan.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
(~31929-032194) A RESOLUTION authorizing the School
Board for the City of Roanoke to make application for a
loan from the State Literary Fund for modernizing Wasena
Elementary School.
(For full text of Resolution, see Resolution Book No. 55,
page 18.)
Mr. White moved the adoption of Resolution No.
31929-032194. The motion was seconded by Mr. Harvey and
adopted by the following vote:
m
ACTION:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
REPORTS OF COMMITTEES:
ZONING-INSURANCE-BRIDGES-CITY PROPERTY-INDUSTRIES-
AIR RIGHTS-ROANOKE NEIGHBORHOOD PARTNERSHIP-STREETS AND
~T~.EYS: Council Member William White, Sr., Chairperson
of a committee appointed by the Mayor to study the one
bid received for lease of air rights over a portion of
South Jefferson Street in the City of Roanoke, presented
a written report on behalf of the Committee, recommending
that Council accept the bid of Roanoke City Mills, Inc.,
the amount of a one-time fee of $750.00 for a 60 year
lease, commencing April 8, 1994.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White moved that the following ordinance be
placed upon its first reading:
(%31930) AN ORDINANCE authorizing a lease between
the City of Roanoke and Roanoke City Mills, Inc., for
lease of certain airspace over Jefferson Street in the
City, for a term of sixty (60) years.
(For full text of Ordinance, see ordinance Book No. 54,
page 22.)
The motion was seconded byMr. Harvey and adopted by
the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Bowles was absent.)
BUDGET-SEWERS AND STORM DRAINS-PIPE LINES/STORAGE
TANKS-EQUIPMENT-WATER RESOURCES: Council Member william
White, Sr., Chairperson of a committee appointed by the
Mayor to tabulate bids received for construction of
chemical storage tanks at the Water Pollution Control
ACTION=
Plant, 1402 Bennington Street, S. E., presented a written
report on behalf of the Committee, recommending that
Council approve the following actions:
award a lump sum contract to Breakell, Inc.,
in the amount of $163,727.00 and 130
consecutive calendar days for completion of
the work~
authorize the Clty Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with Breake11,
Inc.~
appropriate the following funding to a capital
account entitled, "WPCP - Chemical Storage
Tanks" from Sewage Fund Retained Earnings=
Contract Amount
Project Contingency
$163,727.00
12~273.00
Total
$$176,000.00
approve withdrawal of the bid submitted by
Acorn Construction, Ltd., due to a
mathematical error~ and
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the Committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#31931-032194) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 19.)
Mr. White moved the adoption of Ordinance No. 31931-
032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
l!
AYES= Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS= None ....................................... 0.
(Council Member Bowles was absent.)
Mt. White offered the following emergency ordinance=
ACTION=
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS= None ....................................... O.
(%31932-032194) AN ORDINANCE accepting the bid of
Breakell, Inc., for construction of chemical storage
tanks and related work at the Water Pollution Control
Plant, upon certain terms and conditions, and awarding a
contract therefor~ authorizing the proper City officials
to execute the requisite contract for such work~
rejecting all other bids made to the City for the work~
and providing for an emergency.
(For full text of ordinance, see Ordinance Book No. 55,
page 20.)
Mr. White moved the adoption of Ordinance No. 31932-
032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES= Council Members White, Edwards, Harvey,
(Council Member Bowles was absent.)
UNFINISHED BUSINESS= None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING= Ordinance No. 31898 rezoning a tract of
land containing 20.112 acres located on the south side of
the Norfolk and Western Railway tracks and a private
road, 2200 feet east of Berkley Road, N. E., identified
as Official Tax No. 7030102, from LM, Light Manufacturing
District, to RA, Residential Agricultural District,
having previously been before the Council for its first
reading on Monday, March 14, 1994, read and adopted on
its first reading and laid over, was again before the
body, Mr. Musser offering the following for its second
reading and final adoption:
ACTION=
(931898-032194) AN ORDINANCE to amend Section
36.1-3, Code of the City of Roanoke (1979), as amended,
and Sheet No. 703, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 54,
page 1.)
Mr. Musser moved the adoption of Ordinance No.
31898-032194. The motion was seconded by Mr. McCadden
and adopted by the following vote~
AYES= Council Members White, Edwards, Harvey,
McCadden and Musser .................................... 5.
NAYS= Mayor Bowers ............................... 1.
(Council Member Bowles was absent.)
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-
EASEMENTS-APPALACHIAN POWER COMPANY-DONATIONS/
CONTRIBUTIONS-FIRE DEPARTMENT-CANDP TELEPHONE COMPANY-
WATER RESOURCES-STREETS AND AT.T.EYS: Ordinance No. 31911
authorizing donation and conveyance of certain City-owned
property for permanent right-of-way, a storm drain
easement, and temporar~ construction easements to the
Commonwealth of Virginia, and a permanent easement to
Chesapeake and Potomac Telephone Company, for use in the
Peters Creek Road Extension Project, upon certain terms
and conditions and as more particularly set forth in a
report of the Water Resources Committee under date of
March 14, 1994, having previously been before the Council
for its first reading on Monday, March 14, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mr. McCadden offering the following for
its second reading and final adoption=
(#31911-032194) AN ORDINANCE authorizing the
donation and conveyance of certain City-owned property
for permanent right-of-way, a storm drain easement, and
temporary construction easements to the Commonwealth of
Virginia, and a permanent easement to the Chesapeake and
Potomac Telephone Company, for use in the Peters Creek
Road Extension Project (Project No. 0117-128-F01,
RW-201), upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 54,
page 2.)
27
ACTION~
Mr. McCadden moved the adoption of Ordinance No.
31911-032194. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Bowles was absent.)
PURCHASE/SALE OF PROPERTY-EASEMENTS-CITY PROPERTY-
STREETS AND~.T.EYS-WATERRESOURCES: Ordinance No. 31912
providing for conveyance by quitclaim deed of City-owned
property located on Hollins Road, N. E., bearing Official
Tax No. 3140813, to waddell Brothers Co., Inc., upon
certain terms and conditions, as compensation for the
installation of a paved flume, in accordance with terms
and conditions as set forth in a report of the Water
Resources committee under date of March 14, 1994, having
previously been before the Council for its first reading
on Monday, March 14, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr.
White offering the following for its second reading and
final adoption:
(#31912-032194) AN ORDINANCE providing for the
conveyance by quitclaim deed of City-owned property
located on Hollins Road, N. E., bearing Offlcial Tax No.
3140813, to Waddell Brothers Co., Inc., upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 54,
page 3.)
ACTION~ Mr. White moved the adoption of Ordinance No. 31912-
032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: Hone ....................................... 0.
(Council Member Bowles was absent.}
28
ACTION=
PURCHASE/SALE OF PROPERTY-EASEMENTS-PIPE LINES/
STORAGE TANKS-PARKS AND RECREATION-ROANOKE GAS COMPANY-
WATER RESOURCES-CHURCHES: Ordinance No. 31913
authorizing execution of a deed of easement granting the
Roanoke Gas Company a ten-foot wide gas pipeline easement
across City-owned property located at the northerly end
of Jamestown Plaza, identified by Officia! Tax No.
4350701, upon certain terms and conditions, including the
payment of $38.00, as more particularly set forth in a
report of the Water Resources Committee under date of
Februar~ 28, 1994, having previously been before the
Council for its first reading on Monday, March 14, 1994,
read and adopted on its first reading and laid over, was
again before the body, Mr. McCadden offering the
following for its second reading and final adoption:
(931913-032194) AN ORDINANCE authorizing execution
of a deed of easement granting the Roanoke Gas Company a
gas pipeline easement across City-owned property
identified by Official Tax No. 4350701, upon certain
ter~s and conditions.
(For full text of Ordinance, see Ordinance Book No. 54,
page 4.)
Mr. McCadden moved the adoption of Ordinance No.
31913-032194. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Edwards, McCadden,
Musser and Mayor Bowers ................................ 5.
NAYS: Council Member Harvey ...................... 1.
(Council Member Bowles was absent.)
ACTS OF ACKNOWLEDGEMENT-NORFOLK SOUTHERN
CORPORATION-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH-DECEASED PERSONS: Mr. Harvey offered the following
resolution memorializing the late Dr. James D. McComa~,
former President of Virginia Polytechnic Institute and
State University:
(%31933-032194) A RESOLUTION memorializing the late
Dr. James D. McComas.
(For full text of Resolution, see Resolution Book No. 55,
page 21.)
29
ACTION=
ACTION=
Mr. Harvey moved the adoption of Resolution No.
31933-032194. The motion was seconded by Mr. Musser and
adopted by the following vote=
AYES= Council Members White, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Bowles was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS=
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL=
TRAFFIC-SIDEWALK/CURBANDGUTTER-COMPLAINTS-STREETS
AND ~T.~.EYS= A communication from Ms. E. Jeanette Manns,
1826 10th Street, N. W., expressing concern with regard
to vehicles travelling at excessive speed limits and the
lack of sidewalks, curbs and traffic lights in the area
of Tenth Street, N. W., was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Harvey moved that the matter be referred to the
City Manager for investigation and report to Council.
The motion was seconded by Mr. Musser and adopted.
ACTS OF ACKNOWLEDGEMENT-REGISTRAR-DECEASED PERSONS~
The City Attorney was requested to prepare the proper
measure memorializing the late Nell C. Irvin, former
Registrar for the City of Roanoke.
OTHER HEARINGS OF CITIZENS: None.
At 3:45 p.m., the Mayor declared the meeting in
recess.
At 4505 p.m., the meeting reconvened in the Councll
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members Bowles and McCadden. (Mr. McCadden left the
meeting following the Executive Session.)
COUNCIL= With respect to the Executive Session Just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
30
ACTION=
ACTION=
Information Act~ and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote:
AYES: Council Members White, Edwards, Harvey,
Musser and Mayor Bowers ................................ 5.
NAYS: None ....................................... O.
(Council Members Bowles and McCadden were absent.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The
Mayor advised that there is a vacancy on the Special
Events Committee, created by the resignation of Carol
Dalhouse, for a term ending June 30, 1994, and called for
nominations to fill the vacancy.
Mr. White placed In nomination the name of
William R. Hackley, Sr.
There being no further nominations, Mr. Hackley was
elected as a member of the Special Events Committee, for
a term ending June 30, 1994, by the following vote:
FOR MR. HACKLEY: Council Members White, Edwards,
Harvey, Musser and Mayor Bowers ........................ 5.
(Council Members Bowles and McCadden were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION=
The Mayor advised that there is a vacancy on the Roanoke
Arts Commission, created by the resignation of Melody S.
Stove11, for a term ending June 30, 1995, and called for
nominations to fill the vacancy.
Mr. White placed in nomination the name of
William R. Hackley, Sr.
There being no further nominations, Mr. Hackle¥ wes
elected as a member of the Roanoke Arts Commission to
fill the unexpired term of Melody S. Stovall, resigned,
June 30, 1995, by the following vote=
FOR MR. HACKLEY: Council Members White, Edwards,
Harvey, Musser and Mayor Bowers ........................ 5.
(Council Members Bowles and McCadden were absent.)
31
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there is e vacancy
on the Roanoke Neighborhood Partnership Steering
Committee, created by the resignation of Jan P. Wllkins,
for a terra ending November 9, 1994, and called for
nominations to fill the vacancy.
Mr. Harvey placed in nomination the name of
William E. Skeen.
Mr. Skeen was
Neighborhood
There being no further nominations,
elected as a member of the Roanoke
Partnership Steering Committee to fill the unexpired term
of Jan P. Wtlkins, resigned, ending November 9, 1994, by
the following vote=
ACTION: FOR MR. SKEEN: Council Members White Edwards,
Harvey, Musser and Mayor Bowers ........................ 5.
(Council Members Bowles and McCadden were absent.)
There being no further business, the Mayor declared the
meeting adjourned at 4=10 p.m.
APPROVED
ATTEST:
Mary F. Parker Mayor
City Clerk
32
REG~JLAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 28, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, March 28,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetinqs, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, Howard E. Musser,
William White, Sr., and Mayor David A. Bowers .................... 7.
ABSENT= None ............................................... 0.
OFFICERS PRESENT= W. Robert Herbert, City Manager~ James D.
Rltchie, Sr., Assistant City Manager~ Wllburn C. Dlbling, Jr., City
Attorney~ James D. Grisso, Director of Flnance~ and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend John P.
Dunstan, Pastor, Bethany Christian Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT= The Mayor welcomed Father
Joseph Anyindana, Rector, St. James Anglican Church,
Ghana, West Africa, who was visiting the City of Roanoke
as the guest of St. John"s Episcopal Church.
The Mayor presented Father Anyindana with a
Certificate of Honorary Citizenship and a photograph of
the Roanoke Valley.
SCHOOLS: The Mayor advised that on July 1, 1994,
there will be three vacancies on the Roanoke City School
Board, for terms of three years each, ending June 30,
1997. He stated that pursuant to Chapter 9, Education,
Article II, Procedure for Election of School Trustees,
Section 9-19, Preliminary Screening of Candidates, of the
Code of the City of Roanoke (1979), as amended, on or
before March 31, Council, as a Com~lttee of the Whole,
shall, at a regular or special meeting, review and
consider all candidates for the position of school
trustee, the matter was before the body.
ACTION=
ACTION=
The Mayor further advised that as of March 10, 1994,
at 5=00 p.m., which was the deadline for receipt of
applications, the following persons had applied for the
three upcoming vacancies=
James P. Beatty
Marilyn L. Curtis
Marsha W. Elltson
M. Wendy O'Neil
Robert D. Ross
John H. Saunders
(See applications on file in the City Clerk's Office.)
Mr. White moved that all applications be referred to
the School Trustee Selection Process. The motion was
seconded by Mr. Edwards and unanimously adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routlne by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COUNCIL= A communication from Mayor David A. Bowers
requesting that Council meet in Executive session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointedbyCouncil, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Counci! concur in the
request of the Mayor to convene in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was
seconded byMr. Musser and adopted by the following vote=
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7. ~
NAYS: None ....................................... 0.
TAXES-LEGISLATION: A report of the City Manager
advising that during the Council meeting held on Monday,
December 17, 1993, Council Member Musser requested a
review by the fiscal year 1994-95 budget process with
regard to the feasibility of providing Council with
figures as to what percentage of sales tax and utility
tax is directly related to unfundedmandates, both at the
Federal and State levels; and clarification by Council
Member Musser pointed out that his intent was to study
the feasibility of developing a mechanism to inform the
citizens of Roanoke as to how much of the utility rates
and sales tax revenue is connected to a State and/or
Federal mandate, was before Council.
It was explained that approximately 100 per cent of
the cost of sewer service and 75 per cent of the cost of
water service are attributable to a State or Federal
mandate; that in addition, the Executive for Business
Affairs for the Roanoke City Schools advised that
approximately 100 per cent of sales tax revenue received
from the State is connected to the standards of quality
for education as established by the State; that Council
would undoubtedly continue to fund many of the priorities
for water and sewer utility services and those aspects of
the standards of quality for education that the community
desired and could afford even if they were not mandated;
that a definition of service level would need to be
established by Council, possibly through community
workshops or other mechanisms, in order to determine the
cost differential between what council and the community
desires versus what cost of service would be mandated by
the State and Federal governments; that the water and
sewage service billing system would not make allowance
for any reporting were it developed; and a separate
notice could be developed and mailed, at a cost of
approximately $12,000.00, plus staff time.
The City Manager explained out that Members of
Council are aware of the costs the City incurs due to
unfunded State and Federal msndates; and the task of
distinguishing between the costs that the City would
ACTION:
ACTION:
ACTION:
incur and those that the City would not Incur if they
were not ~ndated would be quite lengthy and potentially
subject to considerable debate.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the repOrt be received and
filed. The motion~as seconded byMr. Museer and adopted
by the following vote:
AYES= Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS= None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT~
LEGiSLATION-YOUTH-ROANOKE INTERAGENCY COUNCIL-SCHOOLS.
A communication from Ms. Margarite B. Smith tendering her
resignation as Parent Representative to the Roanoke
Interagency Council, effective immediately, was before
Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed and that the resignation be accepted with
regret. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
OATHS OF OFFiCE-COMMITTEES-ROANOKEARTS COMMISSION:
A communication from Mrs. Leonard A. Muse tendering her
resignation as a member of the Roanoke Arts commission,
effective immediately, was before council.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed and that the resignation be accepted with
regret. The motion was seconded by Mr. Musser and
adopted by the following vote:
ACTION:
AYES= Council Members Bowles, Edwards, Harvey,
NcCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
report of qualification of Acree Hayes as a member of the
Fair Housing Board, for a term ending March 31, 1997, was
before Council.
(See Oath or Affirmation of Office on file In the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Musser and adopted by the following vote=
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MA'i~I'ERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-CMERP-SCHOOLS: A co__~a~unication from the
Roanoke City School Board requesting appropriation of
$238,755.00 from the Capital Maintenance and Equipment
Replacement Program, to be used for the repair of roofs
at Patrick Henry High School, Hurt Park Elementary School
and Round Hill Primary School, was before Council.
A report of the Director of Finance advising that
the appropriation of $238,755.00 represents the final
appropriation of the School Board's fiscal year 1993
Capital Maintenance and Equipment Replacement Program
funding of $1,227,920.00~ and recommending that Council
concur in the request of the School Board, was also
before the body.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
37
ACTION
(931934-032894) AN ORDINANCE to amend and reordatn
certain sections of the 1993-94 school Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 24.)
Mr. McCadden moved the adoption of Ordinance No.
31934-032894. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
REPORTS OF OFFICERS:
cITY MANAGER:
ested time on ~n~ a~=..~- _v =
previously requ -- - he
briefing with regard to police officers on bicycles,
requested that the item be withdrawn.
ITEMS RECOMMENDED FOR ACTION~
public O S-SEWE S
TRAF - ALLEYS. The cx~y
bmitteo a wrl~u~H ~ ~
Manager su ~ ~,.,{r~a~nt eDlacement Program has
Capital Maintenance anu ~--= .... R _ . . .
d the need to replace two stake bogy trucks, one
ldent~fie ...... ~-~-+o-ance Department and one un}t
unit £or the ~u=~== ?~"i~T_ ~tment} whereupon, ne
for th. raffic e following bid. and
recommended that Council
reject all other bids received by the City:
two new cab/chassis for stake body trucks from
Berglund Chevrolet, Inc., at a total cost of
$26,187.12} and
two new stake bodies to be mounted on above
cab/chassis from Truck Body Corporation, at a
total cost of $6,180.00.
(For full text, see report on file in the City clerk's
Office.)
Mr. Harvey offered the following resolution:
BRIEFINGS:
38
ACTIONs
ACTIONs
(#31935-032894) A RESOLUTION accepting the bids for
the purchase of cab/chassis and bodies, upon certain
terms and conditions; and rejecting all other bids made
for such Items.
(For full text of Resolution, see Resolution Book No. 55,
page 25.)
Mr. Harvey moved the adoption of Resolution No.
31935-032894. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and White ............................. 6.
MAYS: None ....................................... O.
(Mayor Bowers abstained from voting.)
BUILDINGS/BUILDING DEPARTMENT-PUBLIC WORKS-CMERP-
FLEET MAINTENANCE FUND-EQUIPMENT: The City Manager
submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has
identified the need to replace one trailer mounted mobile
power system in the Building Maintenance Department~
whereupon, he recommended that Council accept the bid
submitted by W. W. Grainger, at a total cost of
$12,144.00~ and reject all other bids received by the
City.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#31936-032894) A RESOLUTION accepting the bid made
to the City for furnishing and delivering one new trailer
mounted mobile power system~ and rejecting all other bids
made to the City.
(For full text of Resolution, see Resolution Book No. 55,
page 26.)
Mrs. Bowles moved the adoption of Resolution No.
31936-032894. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
MAYS: None ....................................... O.
39
ACTION=
BUDGET-HEALTH DEPARTMENT-~ DEVELOPMENT-CMERP-
EQUIPMENT: The City Manager submitted e written report
advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for a
chemical analyzer system to be used in the laboratory at
the Roanoke City Health Department} whereupon, he
recommended that Council approve the following actions:
accept the bid of Infolab, Inc., for one new
chemical analyzer system, at a total cost of
$29,995.00}
appropriate $29,000.00 from Capital
Maintenance and Equipment Replacement Program
to Health Department, Account No. 001-054-
5110-9015} and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#31937-032894) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 55,
page 27.)
Mr. White moved the adoption of Ordinance No. 31937-
032894. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
Mr. White offered the following resolution:
(%31938-032894) A RESOLUTION accepting a bid made
to the City for furnishing and delivering one new
chemical a~alyzer system for the Roanoke City Health
Department, and rejecting all other bids made to the
City.
(For full text of Resolution, see Resolution Book No. 55,
page 28.)
ACTION~
Mr. White moved the adoption of Resolution No.
31938-032894. The motion was seconded by Mr. Harvey and
adopted by the following vote=
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
INSURANCE-PIPE LINES/STORAGE T/M~KS-BRIDGES-NORFOLK
SOUTHERN CORPORATION-HOTEL ROANOKE CONFERENCE CENTER-
UTILITIES-WATERRESOURCES: The City Manager submitted a
written report advising that the Carvins Cove Filter
Plant Improvement Pro~ect includes expansion of the
Filter Plant at Carvins Cove (Phase I) and the
installation of more than 70,000 linear feet of waterline
from Carvins Cove to the Crystal Springs Pump Station
(Phase II); and previous authorization from Council
included railroad permits at Hollins Road and 13th Street
which are needed for Phase II Waterline Installations.
It was further advised that Contract B-2 of Phase II
Waterline Installation, includes an interconnect from
north to south Jefferson Street in the vicinity of the
Hotel Roanoke} that in order to ease construction under
the railroad, City staff and consultants propose to
install a 24-inch water line interconnect in the closed
pedestrian underpass~ and the original agreement for the
underpass calls for the Norfolk and Western Railway
Company and the City to share ownership and maintenance,
however, the proposed agreement from Norfolk and Western
calls for the City to assume full ownership of the closed
underpass.
The city Manager recommended that he be authorized
to execute an agreement with the Norfolk and Western
Railway Company, in a form to be approved by the City
Attorney, which would transfer ownership of the Jefferson
Street Underpass to the City and requires the City to
indemnify the Railway for any claims resulting from the
City's use or operation of the underpass.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following
ordinance~
emergency
(#31939-032894) AN ORDINANCE authorizing the City
Manager to execute the necessary agreement with Norfolk
and Western Railway Company providing the City the right
41
tO install, maintain, operate and remove pipelines on
railway property in connection with the Carvins Cove
Phase II Project, upon certain terms and conditions, and
providing for an emergency.
(For full text of Ordinance,
page 29.)
see Ordinance Book No. 55,
ACTION: Mr. Edwards moved the adoption of Ordinance No.
31939-032894. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
PARKS ANDRECREATION-FEE COMPENDIUM-WATER RESOURCES-
EQUIPMENT: The City Manager submitted a written report
with regard to a proposed amendment~othe Fee ~ompe~dium
to establish fees for boat rental at Carvlns cove,
advising that Carvins cove boat ~ent~ wa~^f~t~r~e~d~
1, 1988, through September ~v, ~, ~ .....
~r~Un~wned by the concessionaire and fees were
established through contract agreement~ that boats have
been purchased by the Water Department for the purpose of
boat rental at Carvins Cove~ that oars and flotation
devices are available as part of the boat rental fee}
that there are instances when a citizen will bring a
privately owned motor to place on a rented boat, which
must be inspected~ and proposed fees for boat rental,
follows, and an hourly late fee will be assessed
not returned on time:
14 foot boats $ 3.50 per hour
8.00 (1/2 day-5 hours)
14.00 per day
12 foot boats
$ 2.50 per hour
7.00 (1/2 day-5
12.00 per day
hours)
Inspection
Electric
Gasoline
fees for privately owned motors:
$1.00
2.00
ACTION:
ACTION=
The City Manager recommended that Council authorize
an amendment to the Fee Compendium by approving boat
rents1 and motor inspection fees as abovedescribed.
(For full text,
Office.)
Mrs. Bowles
see report on file in the City Clerk's
offered the following resolution:
(#31940-032894) A RESOLUTION providing for
establishment of the fees to be charged at Carvins Cove
for rental of boats.
(For full text of Resolution, see Resolution Book No. 55,
page 30.)
Mrs. Bowles moved the adoption of Resolution No.
31940-032894. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance
submitted the financial report for the City of Roanoke
for the month of February 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. Harvey moved that the financial report be
received and flied. The motion was seconded by Mr.
Musser and unanimously adopted.
In connection with the change in management of the
parking garages, Mr. McCadden requested a detailed month-
by-month analysis of the Transportation Fund, broken down
by garages.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION=
ZONING-INSURANCE-BRIDGES-CITY PROPERTY-INDUSTRIES-
AIR RIGHTS-ROANOKE NEIGHBORHOOD PARTNERSHIP-STREETS AND
~,T.EYS: Ordinance No. 31930 authorizing a lease between
the Ci:~y of Roanoke and Roanoke City Mills, Inc., for
lease ¢~f certain airspace over Jefferson Street in the
City, for a term of 60 years, commencing on April 8,
1994, and ending on April 7, 2054, for a one-time rental
payment, in the amount of $750.00, to be paid prior to
April 8, 1994, upon certain terms and conditions, as more
particularly set forth in the lease and incorporated by
reference in the bid of Roanoke City Mills, Inc., having
previously been before the Council for its first reading
on Monday, March 21, 1994, read and adopted on its first
readin~ and laid over, was again before the body, Mrs.
Bowles offering the following for its second reading and
final adoption:
(%31930-032894) AN ORDINANCE authorizing a lease
between the City of Roanoke and Roanoke City Mills, Inc.,
for the lease of certain airspace over Jefferson Street
in the City, for a term of sixty (60) years.
(For full text of Ordinance, see Ordinance Book No. 54,
page 22.)
Mrs. Bowles moved the adoption of Ordinance No.
31930-032894. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS=
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF cOUNCIL:
OTHER HEARINGS OF CITIZENS:
FIRE DEPARTMENT-CITY EMPLOYEES-EMERGENCY MEDICAL
SERVICES: Edward h. Crawford, Lieutenant, Fire
Department, appeared before Council and advised that
approximately three years ago the City initiated pre-
hospital care for the citizens of Roanoke, with two fire
engine companies accepting responsibility for providing
the service. He further advised that he, as one of the
trained emergency medical technicians, receives stipend
pay of $100.00 per month; that he was informed that the
program was experimental and would be evaluated at or
ACTION=
near the end of the three year program~ and inasmuch as
program evaluations has not taken place, he requested
that a written agreement be entered into between the City
and program participants. He referred to previous
correspondence setting forth other matters in need of
additional funding. He stated that the City currently
pays 42 firefighters a $100.00 stipend per month, which
leaves 110 flrefightere and seven engine companies out of
the program. He advised that in the future Council will
be asked to add more personnel to the Emergency Services
Department to meet the growing need and n-mher of calls
by emergency medical callers, and the question should be
asked -- why should more personnel be added when trained
personnel already exists. He pointed out that it is not
fair to the citizens of Roanoke that all sections of the
City are not covered because all citizens deserve the
same and/or equal service.
(For full text, see verbatim transcript of remarks on
file in the City Clerk's Office.)
Without obJectionbyCouncil, the Mayor advised that
the remarks of Mr. Crawford would be referred to the City
Manager for report to Council by June 30, 1994.
The City Manager advised that City staff is
currently preparing a detailed analysis of the program,
and it would be his intent to submit a status report to
Council by June 30, to be followed by a formal
recommendation in October for proposed implementation in
the 1995-96 fiscal year.
At 2=35 p.m., the Mayor declared the meeting in
recess.
At 3=07 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL= With respect to the Executive Session Just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge thatz
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act~ and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote=
-AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
There being no further business, the Mayor declared the
meeting adjourned at 3~09 p.m.
ATTEST:
Mar~ F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
46
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 4, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 4,
1994, at 2=00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members John S. Edwards, James G. Harvey,
Il, Howard E. Musser, William White, Sr., Elizabeth T. Bowles and
Mayor David A. Bowers ........................................... 6.
ABSENT: Council Member Delvis O. McCadden ................. 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Steven J. Talevi, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, Clty Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by The Honorable W. Alvin Hudson, Roanoke City
Sheriff.
SCHOOLS: The Mayor advised that on July 1, 1994,
there will be three vacancies on the Roanoke City School
Board, for terms of three years, each, ending June 30,
1997. He stated that pursuant to Chapter 9,Education,
Article Il, Procedure for Election of School Trustees,
Section 9-19, Preliminary screening of candidates, on or
before March 31, Council, as a Committee of the Whole,
shall, at a regular or special meeting, review and
consider all candidates for the position of school
trustee, whereupon, the matter was before the body.
The Mayor further advised that as of March 10, 1994,
at 5:00 p.m., which was the deadline for receipt of
applications, the following persons had applied for
appointment:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
R. Douglas Ross
John H. Saunders
ACTION:
A communication from R. Douglas Ross withdrawing his
application for appointment to the Roanoke City School
Board, was also before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Musser moved that the communication from Dr.
Ross be received and filed, and that the five remaining
applicants be accorded the formal interview on Thursday,
April 21, 1994, at 6:00 p.m. The motion was seconded by
Mr. Edwards and adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the for~, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
to discuss vacancies on various authorities, boards,
commissions and co~ittees appointed byCouncil; and with
regard to specific legal matters requiring provision of
legal advice by counsel, being the terms and conditions
of an agreement relating to proposed road and
infrastructure improvements in connection with certain
potential development within the City.
cOUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
ACTION: Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
ACTION:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
COUNCIL: A report of the City Attorney requesting
that Council meet in Executive Session to discuss
specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of an
agreement relating to proposed road and infrastructure
improvements in connection with certain potential
development within the City, pursuant to Section 2.1-344
(A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Attorney to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of an agreement relating to proposed road and
infrastructure improvements in connection with certain
potential development within the City, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
COUNC I L-ANNEXATI ON/CONSOL I DAT ION- ECONOMIC
DEVELOPMENT-CITY GOVERNMENT: A communication from Mayor
David A. Bowers advising that recently he provided
Council with news articles in connection with South
Boston winning a law suit in the Virginia Supreme Court
to decertify its status as a City and to resume town
status with the right of annexation, as well as articles
from the Richmond Times-Dispatch outlining concern about
the "worsening crisis" in Virginia's cities, was before
Council.
49
ACTION:
ACTION:
ACTION:
The Mayor transmitted copy of a newspaper article
from the Raleigh News and Observer in regard to a
proposal to merge the City of Durham and Durham County;
and pointed out that concerned citizens in other
localities are Joining together cooperatively to
reconstruct their local governments for the economic good
of the entire community.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... O.
(Council Member McCadden was absent.)
AUDIT COMMITTEE: Minutes of a meeting of the Audit
Committee held on Monday, March 21, 1994, were before
Council.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the minutes be received and
filed. The motion was seconded by Mr. Edwarde and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Sowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
COMMITTEES-ZONING: An Annual Report of the Board of
Zoning Appeals for the year 1993, was before Council.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received
and filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
50
ACTION=
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6,
NAYS: None .......................................
(Council Member McCadden was absent.)
ELECTIONS-SCHOOLS: A communication from Alton B.
Prillaman, Secretary, Roanoke City Electoral Board,
advising that due to the renovation of Wasena Elementary
School during the 1994-95 school year, it will be
necessary to temporarily move the Raleigh Court No. 5
voting precinct for the election to be held on November
8, 1994, was before Council.
It was further advised that the Roanoke City
Electoral Board adopted a resolution on February 2, 1994,
proposing to temporarily move the Raleigh Court No. 5
voting precinct to the Roanoke Elks Lodge No. 197,
located at 1147 Persinger Road, S. W., which is
accessible to the physically disabled, and will provide
sufficient parking; that the proposed temporary site is
located approximately 600 yards outside the precinct line
for the Raleigh Court No. 5 precinct, however, it is in
compliance with Section 24.2-310 of the Code of Virginia
(1950), as amended, which allows a polling place to be
located up to 1,200 yards from the precinct boundary
line; and voting will resume at Wasena Elementary School
for any election held after August 31, 1995.
The Secretary of the Electoral Board explained that
inasmuch as Section 24.2-306 of the Code of Virginia
(1950), as amended, requires that a notice of the
proposed relocation of a polling place be published in a
newspaper of general circulation for two consecutive
weeks, with no changes being made within 60 days next
preceding any general election, it is requested that
Council schedule a public hearing to be held on Monday,
May 9, 1994, at 7:30 p.m.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Roanoke City Electoral Board and advertise a
public hearing to be held on Monday, May 9, 1994, at 7:30
p.m., or as soon thereafter as the matter may be heard in
the City Council Chamber. The motion was seconded by Mr.
Edwards and adopted by the following vote:
51
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
HENRY STREET REVIVAL cOMMITTEE-TOTALACTION AGAINST
POVERTY-GRANTS-PLANNING: A report of the City Manager
advising that at its meeting on Monday, March 21, 1994,
Council requested a report within two weeks on the status
of a loan that was made to Total Action Against Poverty,
was before Council.
The City Manager explained that in the fiscal year
1989-90 Community Development Block Grant Fund budget,
Council approved $200,000.00 to be used for improvements
on Henry Street; that Total Action Against Poverty
proposed a project in 1990 to revitalize a historic
building on Henry Street which would later become the
Henry Street Music Center, however, during renovation,
TAP encountered unexpected asbestos removal problems;
that on February 9, 1990, with Council's authorization,
the City and TAP entered into an agreement by which the
City would make an unsecured loan from Community
Development Block Grant funds to TAP, in the amount of
$212,000.00, for a period of two years, and because it
was determined that Henry Street improvement funding
would not be needed in the near future, funds for the
Henry Street Project were secured from Community
Development Block Grant funds with the knowledge and
agreement of the Henry Street Revival Committee; that at
the conclusion of the two year period, Total Action
Against Poverty requested that the City either forgive
the loan or extend the loan; and on Monday, March 9,
1992, Council authorized a five-year extension to the
loan to be evidenced by a note and a secured deed of
trust which provided that no interest would be charged,
and the note would be due and payable on February 9,
1997.
It was advised that the Henry Street Revival
Committee is now prepared to proceed with certain
planning and street improvements to First Street, N. W.;
that a formal proposal has been made to the 1994-95
Community Development Block Grant program for $200,000.00
in order to commence the improvement process on Henry
Street; and a recommendation with regard to the request
will be forwarded to Council along with the remainder of
the community Development Block Grant budget within the
next four weeks.
52
ACTION:
ACTION:
It was noted that in the event the request for the
entire $200,000.00 cannot be recommended in the current
year's Community Development Block Grant budget, the City
should fully fund the request over the next two years;
and it is believed that the City has a commitment to work
with the Henry Street Revival Committee to provide all
assistance possible to complete the project in a
systematic and reasonable manner.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
APPALACHIAN POWER COMPANY-UTILITIES: A report of
the City Manager advising that during recent Council
meetings, discussions have been held with regard to the
desirability of relocating utility wires to underground
service as a means of reducing the impact from ice and
wind storms, was before Council.
The City Manager transmitted copy of a communication
from J. T. Eaton, Division Manager, Appalachian Power
Company, in response to his inquiry in which he points
out that Appalachian Power Company does not consider it
to be practical or economically feasible to initiate a
program of major undergrounding of power lines.
(For full text, see report and communication on file in
the City Clerk's Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
53
ACTION:
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT: A
report of qualification of J, Granger Macfarlane as a
member of the Economic Development Commission, for a term
ending June 30, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ROANOKE CIVIC CENTER: Kit B. Kiser, Director of
utilities and Operations, advised that a four minute
video regarding ice hockey would be presented which was
prepared by Angle McPeak, Cable Television Government
Access Director, and Christine P. Powell, Civic Center
Marketing and Promotions Coordinator. He further advised
that attendance at the Roanoke Civic Center is up by 34
per cent compared to last year, and called attention to
a report of the City Manager to be addressed by Council
later during the meeting requesting appropriation of
certain revenues for Civic Center expenditures which are
mainly attributable to the success of ice hockey this
year, as well as plays, concerts, etc. He explained that
the current budget was not prepared with ice hockey in
mind which has created considerable additional expenses.
Mr. Kiser commended the Roanoke Civic Center
Com~ission, and recognized Vernon N. Danielsen,
Chairperson and commission members Margaret R. Baker and
W. Alvin Hudson.
54
Mr. Kiser introduced other City and Civic Center
staff members involved in ice hockey, viz: Kathleen M.
Kronau, Assistant City Attorney; Bobby E. Chapman, Civic
Center Manager; Mark A. Collins, Assistant Civic Center
Manager; Edward W. Parker, Civic Center Building
Superintendent; Christine P. Powell, Civic Center
Marketing and Promotions Coordinator; and Roy E. Moore,
Civic Center General Superintendent.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ROANOKE CIVIC CENTER: The City Manager
submitted a written report advising that the original
fiscal year Civic Center budget appropriation was
$2,085,724.00, including operations, promotions,
depreciation and capital outlay; that the budget did not
anticipate the extremely successful year the Civic Center
is experiencing, primarily due to the Broadway play
series and ice hockey, which success not only generates
more revenue, but additional expenditures as well; that
budget adjustments through February 1994 total
$35,000.00; that the current Civic Center budget, as of
February 1994, totals $2,120,724.00; that total expenses
for fiscal year 1994 are currently estimated to be
$2,382,857.00, or an increase of $262,133.00 over the
current budget; and the current budget synopsis is as
follows:
current Civic Center expense budget $2,120,724.00
estimated expenditures for fiscal
year 1994 2~382~857.00
additional funding required $ 262~133.00
estimated collection for fiscal
year 1994
current revenue estimate
revenue in excess of estimated
less: additional funding required
remaining unappropriated
contingencies for fiscal year 1994
$2,085,384.00
lt780~186.00
$ 305,198.00
262t133.00
43,065.00
The City Manager recommended that
appropriate $262,133.00 to cover the cost of
additional operating expenses, as follows:
Council
certain
increase the revenue estimate by $10,000.00
for Coliseum Rental, Account No. 005-020-1234-
0936;
55
increase the revenue estimate by $15,000.00
for Auditorium Rental, Account No. 005-020-
1234-0937;
increase the revenue estimate by
for Parking Fees, Account No. 005-020-1234-
0939;
increase the revenue estimate by $76,600.00
for Admissions Tax, Account No. 005-020-1234-
0941;
increase the revenue estimate by $39,000.00
for Ice Rentals, Account No. 005-020-1234-
1140;
increase the revenue estimate by $61,533.00
for Concessions, Account No. 005-020-1234-
0948;
appropriate $42,000.00 to Overtime Wages,
Account No. 005-056-2105-1003;
appropriate $87,000.00 to Fees for
Professional Services, Account No. 005-056-
2105-2010;
appropriate $23,000.00 to Electric, Account
No. 005-056-2105-2022;
appropriate $16,000.00 to Natural Gas, Account
No. 005-056-2105-2024;
appropriate $9,133.00 to Expendable Equipment,
Account No. 005-056-2105-2035;
appropriate $55,000.00 to Maintenance-
Buildings, Account No. 005-056-2105-2050; and
appropriate $30,000.00 to Temporary Employees
Wages, Account No. 005-056-2106-1004.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
56
ACTION:
(#31941-040494) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Civic Center Fund ·
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 31.)
Mr. Edwards moved the adoption of Ordinance No.
31941-040494. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
BUDGET-POLICE DEPARTMENT-COMMONWEALTH'S ATTORNEY-
LEGISLATION-GRANTS-EQUIPMENT: The City Manager submitted
a written report advising that the Virginia General
Assembly passed State legislation in 1991, which
authorizes local law enforcement to seize and have
forfeited property connected with illegal narcotics
distribution; that application for an equitable share of
the property seized by local law enforcement must be made
to the Department of Criminal Justice Services, Forfeited
Asset Sharing Program, certified by the Chief of Police
as to the appropriate agency and representative to
receive the property; that property, including funds
shared with State and local agencies, may be used only
for the purpose stated in the application; and the
Department of Criminal Justice Services requires
participants in the Forfeited Asset Sharing Program to
submit an annual financial statement of receipts and
expenditures related to the program, certifying that the
proceeds were used for law enforcement purposes.
It was further advised that the Police Department
receives additional funds periodically from the State
Asset Sharing Program; that action by Council is
necessary in order to accept the additional funds to be
disbursed in accordance with provisions of the program;
that revenues collected through March 28, 1994, total
$28,967.00, and were deposited in Grant Account No. 035-
035-1234-7133; and current revenue estimate totals
$14,193.00, and funding received in excess of the
estimated revenue which totals $14,774.00 needs to be
appropriated at this time.
57
ACTION:
The City Manager recommended
assets from the Forfeited Asset
appropriate the following funds:
that Council accept
Sharing Program and
appropriate $13,274.00 to the following grant
fund account: Capital outlay/Other Equipment,
Account No. 035-050-3302-9015;
appropriate $1,500.00 to the following grant
fund account: Expendable Equipment (<$500.00),
Account No. 035-050-3302-2035; and
increase the revenue estimate by $14,774.00.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#31942-040494) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 32.)
Mrs. Bowles moved the adoption of Ordinance NO.
31942-040494. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
CITY CODE-CITY TREASURER-COMMISSIONER OF REVENUE-
TRAFFIC-DIVISION OF MOTOR VEHICLES-CITY GOVERNMENT: The
City Manager submitted a written report advising that
during the 1993 Session, the Virginia General Assembly
amended Section 46.2-752, Code of Virginia (1950), as
amended, to permit formation of regional compacts for
reciprocal enforcement of vehicle license decal
requirements; that the Director of Public Safety, Chief
of Police, Commissioner of Revenue and City Treasurer,
working with their counterparts in Roanoke County, the
City of Salem and the Town of Vinton, with assistance of
corresponding legal offices, have developed a proposed
regional compact; and Council was informed of this effort
by communication under date of January 24, 1994.
58
ACTION:
It was explained that a police officer in either of
the abovenamed Jurisdictions does not have the authority ·
to cite residents from another jurisdiction if a decal
ordinance violation is observed outside of their host
government boundaries.
The City Manager recommended that Council authorize
the City to enter into a regional compact with Roanoke
County, the City of Salem and the Town of Vinton, and to
enact the companion ordinances necessary for enforcement
of the regional compact enabling police officers in the
City of Roanoke to enforce ordinances of compact members
and vice versa.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey moved that the following ordinance be
placed upon its first reading:
(#31943) AN ORDINANCE amending and reordaining the
Code of the City of Roanoke (1979), as amended, by
enacting a new Section 20-33.2, Same - Requirements for
operation; obtaining license platet tag or decal a
condition precedent to discharge of violation of Chapter
20, Motor Vehicles, to provide authorization for regional
enforcement of vehicle decal ordinances and authorizing
an agreement with other regional governments to
effectuate such enforcement.
(For full text of Ordinance, see Ordinance Book No. 54,
page 37.)
The motion was seconded by Mr. Musser and adopted by
the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
PURCHASE/SALE OF PROPERTY-BONDS/BOND ISSUES-TAXES-
NEIGHBORHOOD ORGANIZATIONS-CITY PROPERTY-HOUSING/
AUTHORITY-PLANNING-GRANTS-HOTEL ROANOKE CONFERENCE
CENTER-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT: The City
Manager submitted a written report advising that the
Empowerment Zone and Enterprise Communities Program was
announced in January 1994, and is the central element of
the Federal government's community revitalization agenda;
59
and communities selected for Enterprise Communities
designation will receive certain benefits as more fully
set forth in the report.
It was further advised that the application requires
that a strategic plan for the nominated area be prepared
to include specific items as set forth in the report;
that the planning process used to develop the plan must
be citizen driven and involve participation of community
residents, neighborhood groups and organizations,
businesses, non-profit organizations, and local and State
government activities; and the required strategic plan
must be submitted to the United States Department of
Housing and Urban Development prior to June 30, 1994; and
inasmuch as the Commonwealth of Virginia must endorse the
City's application, it is necessary for Council to
approve and submit application to State offices by
June 7, 1994.
The City Manager explained that on Monday, March 14,
1994, he was authorized to submit a Notice of Intent to
Participate to HUD and to negotiate an agreement with,
and recommend to Council, a professional service firm to
coordinate citizen participation and assist with
development of the required strategic plan; that Council
approved the transfer of $50,000.00 from Account No. 035-
092-9230-5135 to a new community Development Block Grant
account which was established by the Director of Finance;
that a Request for Proposals for professional services in
connection with the Enterprise Communities Program was
advertised on February 13, 1994, with the firm of K. W.
Poore and Associates, Inc., of Richmond, Virginia, being
recommended by a selection committee consisting of
citizens and agency staff; and funding is available in
Community Development Block Grant, Account No. 035-092-
9237-5250, Enterprise Communities Program, and General
Fund, Account No. 001-052-8110-2010, Fees for
Professional Services, at a cost not to exceed $50,000.00
for professional services.
It was pointed out that an amendment to the City's
Final Statement of Community Development Objectives and
Projected Use of Community Development Block Grant funds
is required by HUD to reflect the following changes; and
per HUD guidelines, citizens have been notified of and
have had the opportunity to comment on the proposed
changes:
Hotel Roanoke 108 Loan Payment - to decrease
the Community Development Block Grant funding
by $40,000.00; and
60
ACTION:
Enterprise Communities Program - add a new
program activity to coordinate citizen
participation and prepare a strategic plan as
required by the Urban Empowerment and
Enterprise Communities Program.
The City Manager recommended that he be authorized
to amend the fiscal year 1993-94 Community Development
Block Grant Final Statement of Objectives and Projected
Use of Funds and to execute an agreement with K. W. Poore
and Associates, Inc., to provide professional services
required in connection with preparation of the strategic
plan for the Enterprise Communities Program.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following resolution:
(#31944-040494) A RESOLUTION to amend the 1993-94
Final Statement of Community Development Objectives and
Projected Use of Community Development Block Grant Funds
and authorizing an agreement with K. W. Poore and
Associates, Inc., to provide the professional services
required in connection with preparing the strategic plan
for the Enterprise Communities Program.
(For full text of Resolution, see Resolution Book No. 56,
page 34.)
Mr. Musser moved the adoption of Resolution No.
31944-040494. The motion was seconded by Mr. Harvey.
Mr. White raised questions with regard to
subcontractors engaged by the City to perform
professional services and stated that when a contract is
recommended in which there will be major subcontractors,
the City Manager's report should indicate the extent of
involvement of subcontractors and whether the
subcontractors have been selected.
If the City is successful in its efforts to receive
designation as an Enterprise Community, Ms. Evelyn D.
Bethel, 35 Patton Avenue, N. E., inquired if each census
tract will receive a portion of the money, what procedure
will be used in determining which census tracts will be
selected, and will the Hotel Roanoke receive the benefit
of any of the $3 million grant.
61
John R. Marlles, Chief, Planning and Community
Development, advised that the $3 million in funds will
be used to help implement strategies which are identified
in the strategic plan and will not be allocated to
individual census tracts that are within the eligible
area. He stated that the $3 million will not go to the
Hotel Roanoke project, but will be used to help with
implementation of identified strategies as a part of the
planning process.
Resolution No. 31944-040494 was adopted by the
following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
REPORTS OF COMMITTEES:
CITY EMPLOYEES-MUNICIPAL BUILDING-GRANTS-YOUTH-
JEFFERSON CENTER-WATER RESOURCES: Council Member
Elizabeth T. Bowles, Chairperson of the Water Resources
Committee, presented a written report on behalf of the
Committee, transmitting a staff report in connection with
a lease agreement for the Office on Youth and the Office
of Grants Compliance, with said offices proposed to be
relocated to The Jefferson Center.
The Water Resources Committee recommended that
Council authorize a five-year sub-lease agreement between
the City and the Jefferson Center Foundation, Ltd., in a
form to be approved by the City Attorney, for a 2,003
square foot office space, at a cost of $7.00 per square
foot, or $14,021.00 per year, to be used by the Office on
Youth and the Office on Grants Compliance, commencing
June 1, 1994, or upon completion of the renovations, as
more specifically set forth in a report of the Water
Resources Committee under date of April 4, 1994.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
62
ACTION:
ACTION:
(#31945-040494) AN ORDINANCE authorizing the proper
City officials to enter into a sub-lease between the City
of Roanoke and the Jefferson Center Foundation, Ltd., for
use by the Office on Youth and Office of Grants
Compliance, upon certain terms and conditions, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 35.)
Mrs. Bowles moved the adoption of Ordinance No.
31945-040494. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... O.
(Council Member McCadden was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTS OF ACKNOWLEDGEMENT-REGISTRAR-DECEASED PERSONS:
Mr. Musser offered the following resolution memorializing
the late Nell M. Irvin, former General Registrar of the
City of Roanoke:
(#31946-040494) A RESOLUTION memorializing Mrs.
Nell Myree Colemen Irvin.
(For full text of Resolution, see Resolution Book No. 56,
page 36.)
Mr. Musser moved the adoption of Resolution No.
31946-040494. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
.[
.!
OTHER HEARINGS OF CITIZENS: None.
·
't At 2:45 p.m., the Mayor declared the meeting
in
recess.
ACTION:
ACTION:
At 4:20 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member McCadden.
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote:
AYES: Council Members Edwards, Harvey, Musser,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE CONFERENCE
CENTER: The Mayor advised that the two-year term of
James G. Harvey, II, as a member of the Hotel Roanoke
Conference Center Commission will expire on April 12,
1994, and called for nominations to fill the vacancy.
Mr. Musser placed in nomination the name of James G.
Harvey, II.
There being no further nominations, Mr. Harvey was
reelected as a member of the Hotel Roanoke Conference
Center Commission, for a term of four years, ending
April 12, 1998, by the following vote:
FOR MR. HARVEY: Council Members Edwards, Musser,
White, Bowles and Mayor Bowers ........................ 5.
(Council Member Harvey abstained from voting.) (Council
Member McCadden was absent.)
There being no
meeting adjourned at
ATTEST:
Mary F. Parker
City Clerk
further business,
4~25 p.m.
APPROVED
the Mayor declared the
David A. Bowers
Mayor
,!
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 11, 1994
7:30 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 11,
1994, at 7:30 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetinqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Delvis O. McCadden, Howard E.
Musser, William White, Sr., Elizabeth T. Bowles, John S. Edwards
and Mayor David A. Bowers ....................................... 6.
ABSENT: Council Member James G. Harvey, II ................ 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Rltchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Robert L.
Alderman, Pastor, Shenandoah Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, April 11,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of Wal-Mart Stores, Inc.,
and William Hunt Staples, et al., that a .6636-acre and
a .8091-acre portion of a tract of land containing
62.5379 acres, located adjacent to Interstate 581 and the
terminus of Broad Street, N. W., identified as Official
Tax No. 2250101, be rezoned from LM, Light Manufacturing
District, and RS-3, Residential Single Family District,
to C-2, General Commercial District, the matter was
before the body.
ACTION:
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
March 25, 1994, and Friday, April 1, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to
provide for the incorporation of two small tracts of
land, totalling 1.473 acre, into the adjoining 25 acre
parcel of land for the construction of a retail sales
facility, Wal-Mart Superstore, was before Council.
The City Planning Commission recommended denial of
the request for rezoning based on the finding that there
was insufficient time for the Planning Commission or
staff to evaluate the potential traffic impact of the
proposed development on the existing road system
surrounding Valley View Mall.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White moved that the following ordinance be
placed upon its first reading:
(AN ORDINANCE to amend Section 36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 225,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant."
The motion was seconded by Mr. Edwards.
James F. Douthat, Attorney, representing Wal-Mart
Stores, Inc., appeared before Council and reviewed a
history of the Huff Farm rezoning to C-2 for the current
Valley View Mall shopping area and further commercial
development. He advised that his client is requesting
the rezoning of two portions of property adjacent to the
25-acre commercially zoned tract for the purpose of
constructing a Wal-Mart Superstore. He reviewed the
specifics of a communication addressed to Phillip F.
Sparks, Acting Chief, Economic Development Department,
under date of February 14, 1994, copy of which was
submitted to Council, and noted that Wal-Mart is doing
its best to comply with the terms of the letter and to
work with City staff as earnestly as possible. He
pointed out that Wal-Mart could build on the 25-acre site
with comprehensive development plan approval; however,
,!
Wal-Mart is requesting the abovedescribed rezonlng in
order to provide truck parking and a dock at a location
that would be shielded from 1-581 which is the main
entrance to the City and to allow a private roadway with
additional landscaping. He explained that Wal-Mart could
build on the 25 acre site and gain access to their
property from the ring road, however, Wal-Mart is
desirous of looking at the entire area because of its
concern as to what will happen with regard to traffic.
At this time, he stated that Wal-Mart has been unable to
reach an agreement despite the efforts of City officials,
and if an agreement cannot be reached, his client will
request that the abovedescribed rezoning be withdrawn.
Question was raised as to whether or not Wal-Mart
needs to have an agreement with all entities in regard to
dedicating the ring road to the public and expanding the
ring road before proceeding with the request for
rezoning; whereupon, Mr. John Knibb, representing Wal-
Mart, appeared before Council and advised that he has
worked with Wal-Mart on approximately 12 projects
throughout the Co~/~onwealth of Virginia, nine of which
are currently open for business, with the remaining
stores in various stages of review. He explained that
the public dedication of a portion of the ring road is
not as complex as some of the other issues, advising that
25 acres was zoned at the same time that Valley View Mall
was zoned, and the rights of the Huff Estate to the ring
road are not dissimilar to other participants in the ring
road and, in addition, the ring road agreement provides
that any party to the agreement can close the section of
the ring road to be publicly dedicated by their choice,
therefore, in this case, the predominate portion of the
ring road that would need to be publicly dedicated is in
the Sears portion. He added that there are other
complications that involve Valley View and Noro, and
advised that Wal-Mart has been engaged in negotiations
with various adjacent property owners for approximately
one year and Wal-Mart was hopeful that the agreement
would be finalized by this time. He stated that Wal-Mart
would like to facilitate the future interstate
interchange, but Wal-Mart has delayed the project far
longer than was anticipated; and Wal-Mart is currently
scheduled to appear before the City Planning Commission
at its May 4 meeting to seek Comprehensive Site Plan
approval and perhaps subdivision approval, depending upon
adjacent property owners, therefore, Wal-Mart would like
to remain on that schedule if possible. Due to the
importance of the schedule, he added that Wal-Mart has
employed engineers to work seven days a week on a backup
plan, and in the event Wal-Mart Is not successful in its
request to the City Planning Commission on May 4, it will
have no choice but to withdraw the request for rezoning.
Mr. Musser offered a substitute motion that the
public hearing be continued until the regular meeting of
Council on Monday, May 2, 1994, at 2=00 p.m., or as soon
thereafter as the matter may be heard. The motion was
seconded by Mr. Edwards.
The Mayor advised that several persons had requested
an opportunity to be heard on the matter and suggested
that the registration forms be filed with the City Clerk
for re-submittal to Council on May 2; whereupon, Dr.
Paula C. Wlllis, 3835 Darlington Road, S. W., requested
that she be permitted to make her remarks at this time,
rather than at the May 2 Council meeting.
Dr. Willis advised that the issue is not Just the
rezoning of land but the way business is done in Roanoke
and she would address the issue of rezoning in terms of
the City's Comprehensive Plan. She stated that after
reviewing the development objectives and considering the
impact of a Wal-Mart Superstore on the community,
according to the best available data, it is clear that a
Wal-Mart store is not recommended, pursuant to the
Comprehensive Plan.
(See communication under date of April 25, 1994, on file
in the City Clerk's Office.)
No other persons wishing to be heard, the substitute
motion to continue the public hearing until Monday,
May 2, 1994, at 2:00 p.m., or as soon thereafter as the
matter may be heard, was adopted.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meetings of Council
held on Monday, February 7, 1994, Monday, February 14,
1994, Tuesday, February 22, 1994, and Monday,
February 28, 1994, were before the body.
ACTION:
ACTION:
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Councll Member Harvey was absent.)
COMMITTEES-ARCHITECTURAL REVIEW BOARD: A
communication from W. L. Whitwell, Chairperson, Roanoke
City Architectural Review Board, transmitting the 1993
Annual Report of the Board, was before Council.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received
and filed. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(council Member Harvey was absent.)
HOUSING/AUTHORITY: A report of the City Manager
with regard to the status of Countryside Estates, was
before Council.
The City Manager advised that on Monday, January 3,
1994, Council declined a request to support financing by
the Virginia Housing Development Authority for the sale
and remodeling of Countryside Estates to be undertaken by
Castle Development Corporation of Richmond, Virginia;
that the principal concern of Council was that financing
would require all units in the 108-unit development to be
occupied by residents at or below 60 per cent median
income for 15 years; and after Council's action, City
staff continued discussions with Castle Development
Corporation in order to attempt to find a means whereby
70
ACTION:
the sale and improvement of the property could be
undertaken on terms more acceptable to the City, which
efforts were ultimately unsuccessful.
It was explained that in February 1994, the United
States Bankruptcy Court approved a contract of sale of
the property to another party, with the developer
expecting to make moderate improvements to the vacated
units currently unrentable and to improve other units as
vacancies occur over an extended period of time; that
these arrangements will require no subsidized funds from
any source, nor City Council approval or comment; and the
buyer intends to rent the units at market rates and try
to maintain an economic mix in the project.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Musser and adopted
by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-BUILDINGS/BUILDING DEPARTMENT-CITY
PROPERTY-PUBLIC WORKS-CITY EMPLOYEES-SCHOOLS: The City
Manager submitted a written report advising that the
Building Maintenance Department performs repairs and
remodeling work in City buildings that often require
building and related permits; that until recently, the
Building Maintenance Department has routinely obtained
"No Fee" permits; and the Building Inspections Department
71
ACTION:
issues permits and requires fees to be paid, pursuant to
Section 104.2 of the Uniform Statewide Building Code
(USBC) Section 104.2, which provides that, "A permit
shall not be issued until the fees prescribed by the
local government have been paid to the authorized agency
of the jurisdiction, nor shall an amendment to a permit
be approved until any additional fee has been paid. The
local government may authorize delayed payment of fees".
It was explained that Council establishes fees for
permits, pursuant to Section 7-14, Permit and Inspection
Fees, of the Code of the City of Roanoke (1979), as
amended; and the Building Maintenance Department
performing work on City properties must acquire and pay
for all permits from budgeted operating funds.
The City Manager recommended that Council waive all
permit fees for maintenance and minor remodeling
performed by City employees on City property.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden
ordinance:
offered the following emergency
(#31947-041194) AN ORDINANCE amending and
reordaining subsection (c) of Section 7-14, Permit and
inspection fees, of Article II, Buildinq Codg, of
Chapter 7, Buildinq Requlations, of the Code of the City
of Roanoke (1979), as amended, to provide for waiver of
all permit fees from maintenance and minor remodeling
performed by City employees on City property; and
providing for an emergency.
(For full text of Ordinance,
page 38.)
see Ordinance Book No. 56,
Mr. McCadden moved the adoption of Ordinance No.
31947-041194. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members McCadden, Musser~ White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mr. White requested that the City Manager study the
feasibility of waiving permit fees for maintenance and
minor remodeling by school employees on school property.
DIRECTOR OF FINANCE-GENERAL SERVICES-BUDGET-CITY
EMPLOYEES-CITY INFORMATION SYSTEMS-SCHOOLS-EQUIPMENT-
PROCUREMENT CODE: The City Manager and the Director of
Finance submitted a joint written report advising that
payrolls for City and School employees have been
computerized for more than 20 years; that recording of
employee leave time and exceptional payroll data has been
and continues to be a cumbersome, manual process; that
entry of payroll data remains a centralized function; and
single purchases, items which cost less than $15,000.00,
will be procured through the competitive bid process in
accordance with the Procurement section of the Code of
the City of Roanoke (1979), as amended.
It was explained that de-centralization of payroll
data entry is in the development stage and nearing
completion, the project having been initiated with the
approval of the City's Information Technology Committee
approximately two years ago; that one phase of the
project is to connect all City departments to the
mainframe computer; that employee leave records in an
electronic form with de-centralized access are needed to
provide management information and current information
for employee leave balances; and de-centralized access
for all departments will provide data access to existing
systems, such as payroll, accounting and budget, as well
as future systems, such as City-wide billing and
electronic mail.
The City Manager and the Director of Finance
recommended that Council appropriate $54,863.00 from the
City Information Systems Fund Prior Year Retained
Earnings to Account No. 013-052-1602-9015 for procurement
of certain data communications and work station equipment
as more fully described in Attachment A to the report.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
73
ACTION=
(%31948-041194) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 City Information Systems
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 39.)
Mr. White moved the adoption of Ordinance No. 31948-
041194. The motion was seconded by Mrs. Bowles and
adopted by the following vote=
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
BUDGET-HUMAN DEVELOPMENT-HOUSING/AUTHORITY-GRANTS-
TOTAL ACTION AGAINST POVERTY-ROANOKE AREA MINISTRIES-
TRUST: The City Manager submitted a written report
advising that for the past seven years, Council has
accepted Emergency Shelter Grants Program grant awards
allocated under the Stewart B. McKinney Homeless
Assistance Act from the U. S. Department of Housing and
Urban Development (HUD) to provide services to the
homeless; that the City appropriated funds from all seven
grant awards to an Emergency Shelter Resource Fund
enabling local non-profit organizations to apply for
financial support to improve and/or maintain the quality
of shelter facilities and services; that Council
concurred in funding recommendations submitted by the
City Manager's Committee on Homelessness; and Emergency
Shelter Grant awards received since 1987 total
$202,500.00 which were distributed to the following
agencies:
Total Action Against Poverty $97,082.00
Roanoke Area Ministries 60,294.00
TRUST 45,124.00
It was further advised that fiscal year 1994
Emergency Shelter Grants Program appropriations were
significantly increased nationally from 1993 levels,
resulting in an increase in the City's share from
$28,000.00 to $61,000.00; that an Emergency Shelter
Grants Program grant allocation of $61,000.00 has been
awarded to the City of Roanoke by the U. S. Department of
Housing and Urban Development; that the funds must be
used to provide assistance to the homeless or to those at
74
ACTION:
risk of becoming homeless; that the City's Emergency
Shelter Resource Fund will provide the avenue for
distributing the funds to private, non-profit agencies
that have the capacity to provide services for the
homeless, with the City to invite applications from
providers to ensure the most cost beneficial use of the
funds; and the City Manager's Committee on Homelessness
will review proposals and advise the City Manager on
which proposals to recommend to Council for funding.
The City Manager recommended that he be authorized
to accept the Emergency Shelter Grants Program grant
award of $61,000.00 from the U. S. Department of Housing
and Urban Development; and that Council appropriate
$61,000.00 to an account to be established in the Grant
Fund by the Director of Finance and increase the revenue
estimate in the Grant Fund.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(t31949-041194) AN ORDINANCE to amend and reordaln
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 40.)
Mr. Musser moved the adoption of Ordinance No.
31949-041194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Me~mbers McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mr. Musser offered the following resolution:
(#31950-041194) A RESOLUTION accepting an offer of
a certain Emergency Shelter Grants Program funds (ESGP)
made to the City by the United States Department of
Housing and Urban Development; and authorizing execution
of the aforesaid grant agreement and related documents on
75
ACTION:
ACTION:
behalf of the City to comply with the terms and
conditions and requirements of said department pertaining
thereto.
(For full text of Resolution, see Resolution Book No. 56,
page 41.)
Mr. Musser moved the adoption of Resolution No.
31950-041194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... O.
(Council Member Harvey was absent.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-CITY TREASURER-COMMISSIONER OF REVENUE-
DIVISION OF MOTOR VEHICLES-CITY GOVERNMENT-TRAFFIC:
Ordinance No. 31943 amending and reordaining the Code of
the City of Roanoke (1979), as amended, by enacting a new
Section to provide authorization for regional enforcement
of vehicle decal ordinances and authorizing an agreement
with other regional governments to effectuate such
enforcement, effective June 1, 1994, having previously
been before the Council for its first reading on Monday,
April 4, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. McCadden
offering the following for its second reading and final
adoption:
(%31943-041194) AN ORDINANCE amending S20-33.2,
Same - Requirements for operation; obtaininq license
plate, tag or decal a condition precedent to discharqe o£
violation.
(For full text of Ordinance, see Ordinance Book No. 54,
page 37.)
Mr. McCadden moved the adoption of Ordinance No.
31943-041194. The motion was seconded by Mr. Musser and
adopted by the following vote:
76
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
PURChASE/SALE OF PROPERTY-BONDS/BOND ISSUES-TAXES-
NEIGHBORHOOD ORGANIZATIONS-CITY PROPERTY-HOUSING/
AUTHORITY-PLANNING-GRANTS-HOTEL ROANOKE CONFERENCE
CENTER-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT: Dr.
Paula C. Willis, 3835 Darlington Road, S. W., appeared
before Council and presented remarks in connection with
the Enterprise Communities Program, construction of a
Wal-Mart Superstore in the Valley View Mall area, the
City's Comprehensive Plan, and Roanoke Vision '93.
(See documents on file in the City Clerk's Office.)
There being no further business, the Mayor declared the
meeting adjourned at 8:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 18, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 18,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetingst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members James G. Harvey, II, Delvis O.
McCadden, Howard E. Musser (arrived at 3:25 p.m.), William
White, Sr., Elizabeth T. Bowles, John S. Edwards and Mayor
David A. Bowers ................................................. 7.
ABSENT: None .............................................. 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dlbling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS
SCHOOLS: Pursuant to Section 9-20.1, Public hearing
before appointment of School Board members, of the Code
of the City of Roanoke (1979), as amended, the Mayor
advised that prior to the public interview of candidates
for the position of school Trustee which is required by
Section 9-21 of the City Code, and prior to April 30,
Council shall hold a public hearing to receive the views
of citizens and no applicant shall be appointed to the
School Board unless such applicant's name has been
considered at a public hearing, the City Clerk having
advertised a public hearing to be held on Monday,
April 18, 1994, at 2:00 p.m., or as soon thereafter as
the matter may be heard, the matter was before the body.
78
Advertisement of the public hearing was pub//shed in
the Roanoke Times & World-News on Thursday, April 7,
1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
The Mayor advised that on Monday, April 4, 1994,
Council selected the following persons to be accorded the
public interview on Thursday, April 21, 1994, at 4:30
p.m., in the City Council Chamber for the position of
School Board Trustee, for terms commencing July 1, 1994,
and ending June 30, 1997:
James P. Beatty
Marllyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
John H. Saunders
Inasmuch as numerous persons had expressed a desire
to address Council, the Mayor requested that all speakers
limit their remarks to two minutes, each.
Ms. Margaret C. Martin, 1609 Persinger Road, S. W.,
spoke in support of the application of Marsha W. Ellison.
She stated that she has known Ms. Ellison for over 15
years, having served with her in various capacities where
she worked as a leader in certain organizations and as a
behind the scenes worker. She added that Ms. Ellison has
been an advocate for children, a strong advocate for
gender equality in education, and she has served as
President of Roanoke Central Council PTA for the past two
years where her leadership has been exemplary, and as a
result of her leadership, every school in the City of
Roanoke has an active Parent-Teacher Association. She
commented that she is impressed with Ms. Ellison's
enthusiasm and genuine concern for Roanoke and for
Roanoke's school system, that she is a knowledgeable and
capable person and would be a definite asset to the
School Board. She advised that the School Board should
be composed of more parents who are willing to serve in
order to help the children, and Roanoke would benefit
from the experience, education and hard work that Ms.
Ellison would bring to the position.
Mr. R. Daniel Carson, Jr., 2006 Knollwood Road,
S.W., appeared before Council in support of the
application of Marsha W. Ellison. He advised that he has
known Ms. Ellison for approximately seven years, she has
certain unique qualities, she is a results-oriented
person who can be relied upon to pursue to successful
completion any task for which she has been assigned
responsibility, and she has considerable experience in
the school system as a parent and as an active
participant in school service for more than ten years.
He added that she currently serves as President of
Central Council PTA where she has been closely involved
with certain major school system-wide issues and she has
worked with teachers, administrators, parents and
students alike. He stated that Ms. Ellison is a kind
person who will take the necessar~ time to put her
experience and capabilities to work in the best interest
of the school system, and Ms. Ellison's appointment can
be made with the confidence that she will work hard and
her actions will reflect careful thought and wisdom
resulting from significant experience and an attitude of
fairness.
Ms. Kathryn E. Glassbrenner, 5221 Medmont Circle,
S.W., appeared before Council in support of the
application of Marsha W. Ellison. She advised that Ms.
Ellison does what she says she will do which is extremely
important in PTA work. She stated that Ms. Ellison is
interested In the best interest of every child, and she
wants every school to have the advantage of a Parent
Teacher Association on its campus. She added that Ms.
Ellison has the time, energy and qualifications, she is
an educated individual, and she is familiar with the
schools and what goes on in the schools. She commented
that this is an appointment that Council can make without
concern of being accused of political cronyism, or
favoritism, and urged that Council appoint Ms. Ellison as
a Trustee of the Roanoke City School Board.
Ms. Betty L. Perkins, 3137 Yardley Drive, S. W.,
appeared before Council in support of the application of
Marsha W. Ellison. She stated that she is impressed with
Ms. Ellison's knowledge of the school system, and she
would be an asset to the School Board because she is
interested in the well-being of all children in the City
School System.
The Reverend David A. Hayden, 720 First Street,
S. W., appeared before Council and spoke in support of
the application of M. Wendy O'Nell. He advised that his
child has received a good education in the Roanoke City
School System, for which he is appreciative. Re
concurred in and expressed appreciation to Council for
appointing Wendy O'Neil to the School Board three years
ago, advising that her faithfulness to the children of
80
the Roanoke City School System warrants collective
continued confidence in her abilities and her
reappointment for another three-year term. He noted that
she consistently works behind the scenes to improve
opportunities for the youth of the City of Roanoke; that
she has personally involved herself with the children of
Justice House, which is a shelter for homeless men, women
and children, to insure that these children have the same
opportunities to participate in after school summer day
camp activities as the more affluent children, and she
has seen to it that Justice House teenagers are offered
the opportunity to participate in age appropriate
activities that improve their self-esteem and insure
positive career opportunities. He applauded Ms. O'Neil's
appointment three years ago and endorsed her candidacy
for reappointment to the Roanoke City School Board.
Mr. Marshall M. Harris, 816 Franklin Road, S. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Nell. He called attention to
Ms. O'Neil's accomplishments and her effectiveness in
getting things done, and stated that she is imminently
qualified for the position that she seeks because her
entire professional career has been directly or
indirectly involved with education. He stated that she
is a "doer", she cares about children and her commitment
to the position comes without reservation. He advised
that her resume is impeccable and her sacrifices of
personal time to serve the public education community Of
Roanoke City is commendable. He strongly endorsed Ms.
O'Neil's reappointment to the Roanoke City School Board.
Mr. John D. Crawford, 160 Verndale Drive, S. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Nell. He stated that he has
observed Ms. O'Neil over the last three years in dealing
with the Alternative Education Program where he serves as
a counselor therapist, advising that her visits have been
frequent and often unannounced. He added that he is
pleased with her service and sees no reason for change.
Ms. Anita E. Tanner, 2043 Darlington Road, S. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. She advised that Ms.
O'Neil should be reappointed to the School Board because
during her first term she clearly demonstrated her
commitment to meeting the educational needs of all
children in Roanoke City whether the child is gifted,
average, learning disabled or has other special needs.
She stated that Ms. O'Neil has consistently placed the
welfare of children first, and referred to her concern
81
about weapons in the schools, child abuse and the
necessity of reporting suspected cases of child abuse
early, support for alternative education students and
facilities, increased support and recognition of all
faculty and division employees, greater emphasis on
meeting the needs of the average students, and
restructuring of vocational and business curricula so
that students will possess marketable skills upon
graduation. She added that Ms. O'Neil urged that all
School Board meetings be made more open and
parent/guardian and citizen friendly; that she was
personally responsible for the drafting, along with a
group of other educators, of a grant which garnered
Roanoke City $3.7 million to develop Highland Park
Learning Center, the Roanoke Academy of Math and Science
and Westside Elementary School of the Visual and
Performing Arts, and she continues to be an eloquent
spokesperson recruiting students from outside and inside
the City of Roanoke. She stated that the continuation of
service of Wendy O'Neil is critical for the continuity of
projects already begun and for the future direction of
the school division.
Ms. Ella M. Waid, llll Syracuse Avenue, N. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. She advised that she
served with Mr. Saunders on the Long Range Planning
Committee where he was a valuable member and was
instrumental in investigating costs involved with the
computer program at Crystal Spring Elementary School.
She called attention to his experience with investment
and business ventures, advising that his ideas have been
outstanding and his service is needed on the School Board
largely due to his financial abilities. She added that
Mr. Saunders is interested in the children and in the
teachers, that he is dedicated to the public schools and
to Roanoke City, and urged that Council appoint him to a
position on the Roanoke City School Board.
Ms. Dawn W. Spaulding, 3302 Troy Avenue, N. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. She advised that having
served as an officer of two PTA's, she has worked with
Ms. O'Neil on several issues of vital concern to the
parents of children attending Monterey Elementary School
and Breckinridge Middle school. She stated that Ms.
O'Neil has demonstrated that she places the needs of the
children of Roanoke City first, that she cares about
insuring that the needs of all children are met from
special education to the gifted, and she was the only
person to speak out two years ago about the issue of
weapons in the schools and the need to take action before
someone was seriously injured. She added that Ms. O'Neil
has spoken forcefully about the need for the school
division to take early action in the case of suspected
child abuse instead of waiting 72 hours, and she has
consistently spoken out about the need for equitable
representation of parents, guardians, children and
citizens from all quadrants of the City, as well as all
races and religious backgrounds. She stated that Wend¥
O'Nell is a strong, committed, compassionate person who
exercises sound judgement, that she is devoted to the
children of the school division, and urged Ms. O'Neil's
reappointment to the Roanoke City School Board.
Ms. Harriett S. Lewis, 1015 Palmetto Street, N. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. She advised that three
years ago she appeared before Council to urge that Wendy
O'Neil be appointed to the School Board and today she
appears before Council out of a sincere belief that the
schools, the children and the City will greatly benefit
from her continued service. She stated that Ms. O'Neil's
record over the past three years reflects a strong
commitment to the students that are served by the school
division, and it is imperative to view education as a
sharing partnership between students, parents and
guardians, administrators, the School Board and the
community. From the vie~oint of a mother of children
who attend the Roanoke City Public Schools and as a
member of the PTA's of those schools, she advised that
she is pleased with Ms. O'Neil's stand on safety, the
control of weapons in the schools and her concern for
making School Board meetings more open and accessible to
the citizens of Roanoke. She stated that in taking a
leadership role on these issues, Ms. O'Neil has
demonstrated that she has the courage to speak out when
others are too timid, a strong working knowledge of the
tremendous responsibility that comes with the assumption
of a leadership role, and compassion for all persons
involved. She pointed out that Wendy O'Neil has remained
accessible to all citizens and understands the importance
of hearing all sides, examining all available options and
forging alliances to maximize participation by
affected parties. She stressed that the decade of the
1990's will require skill, talent, resources and energy,
and Wendy O'Neil has the characteristics that will take
the children of Roanoke on that journey with wisdom and
justice.
83
,!
~r. Lawrence H. Hamlar, 1837 Grayson Avenue, N. W.,
appeared before Council and spoke in support of the
application of Marilyn L. Curtis. He advised that Ms.
Curtis has been his business partner for 40 years and she
is one of the two incumbents seeking reappointment to the
School Board. He stated that Ms. Curtis has worked hard,
she is anxious to complete her job as a part of the
transition from one Superintendent to another, her record
speaks for itself, and he recommended reappointment of
Ms. Curtis for a third term on the Roanoke City School
Board.
Mr. Evans B. Jessee, 2621 Crystal Spring Avenue,
S. W., appeared before Council and spoke in support of
the application of John H. Saunders. He advised that he
has known Mr. Saunders for a number of years, that he is
a knowledgeable businessman and would serve as a good
replacement for James M. Turner who will retire from the
School Board on July 1. He stated that Mr. Saunders has
been active in long range planning and other school
related projects, he is a product of the Roanoke City
Public Schools, and he is the parent of two children who
attend the City school system. He added that Mr.
Saunder's appointment would be widely applauded and urged
that he be given serious consideration in order to bring
to the School Board the business viewpoint that is
extremely important.
Ms. Evelyn W. Barger, 3555 Carriage Lane,
Troutville, Virginia, appeared before Council and spoke
in support of the application of M. Wendy O'Neil. She
stated that she is the parent of two children who will
attend the Roanoke City Magnet schools this year, and
expressed appreciation to Ms. O'Neil for her assistance
in connection with enrolling her children in the Magnet
School programs. She commended Ms. 0'Nell for personally
taking the time to talk with her children about the
City's programs, and she strongly supported her
reappointment for another term on the Roanoke City School
Board.
Mr. Edwin R. Feinour, 3711 Peakwood Drive, S. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. He advised that as a
former member of the School Board, he found it helpful to
be the parent of school children and pointed out that Mr.
Saunders presently has two children in the City school
system and he, himself, is a product of the Roanoke City
Public Schools. He stated that he has worked with Mr.
Saunders in connection with the Roanoke Valley 2000
84
Program of the Chamber of Commerce where he has
encouraged businesses to help school systems not only in
Roanoke City, but in Roanoke County, Botetourt County,
Franklin County and the City of Salem; and he has acted
as an advocate for the schools in his capacity as a
business person to acquire computer donations and update
technology. He advised that Mr. Saunders would be an
outstanding member of the School Board, as well as an
outstanding liaison with the business community.
Mr. William B. Hopkins, Jr., 2734 Crystal Spring
Avenue, S. W., appeared before Council and spoke in
support of the application of M. Wendy O'Neil. He stated
that Wendy O'Neil has always been helpful and responsive,
it is obvious that she does her homework on issues before
the School Board, and she follows through and takes her
duties as a School Board Member very seriously. He added
that Wendy O'Neil was instrumental in the selection of
the new School Superintendent, and because of her
diligence and performance, she deserves a second term on
the Roanoke City School Board.
The Reverend Charles T. Green, 1731 Hanover Avenue,
N. W., appeared before Council and spoke in support of
the application of M. Wendy O'Neil. He stated that
Council is to be commended three years ago when it
appointed Wendy O'Neil to the school Board and he hopes
that Council is of like mind this year. He called
attention to Ms. O'Neil's accomplishments, her
involvement with children and with people of all ages and
academic backgrounds. He stated that Ms. O'Neil is
concerned about what will happen to students who are
expelled from school, that she has good ideas about
eliminating drugs from the schools, and she has worked on
the teenage pregnancy issue. He complimented Ms. O'Neil
on her many accomplishments and requested that Council
reappoint her for another term on the Roanoke City School
Board.
Mr. Briggs W. Andrews, 3215 Grandin Road, S. W.,
appeared before Council and spoke in support of the
application of John H. Saunders. He advised that he
became acquainted with Mr. Saunders when he joined the
School Board's Long Range Planning Committee where he was
an active participant and demonstrated a strong
commitment to public education, as well as a belief that
funds appropriated to the school system must be used
wisely. He stated that Mr. Saunders is knowledgeable
about the school system and saw to successful completion
a recommendation that he made to the Long Range Planning
Committee which involved a pilot program working with
local businesses to acquire used computer equipment for
the schools, and he is currently working with the Roanoke
Regional Chamber of Commerce to expand the program City-
wide. He advised that both his education and his
vocation will help to bring valuable business experience
to the School Board, and his extensive contacts in the
business community are vitally important to the
continuing development and improvement of the school
system. He stated that Mr. Saunders has two children in
the Roanoke City school System which is evidence of his
confidence in the City's system of education, as well as
his stake in public education, and called attention to
the importance of appointing persons to the School Board
who currently have children enrolled in the system
because it heightens their interest in school activities
and increases their awareness of school programs. He
recommended that Council appoint John H. Saunders to a
position on the Roanoke City School Board.
Mr. George E. Franklin, 1715 Loudon Avenue, N. W.,
appeared before Council and spoke in support of the
application of M. Wendy O'Neil. He stated that Wendy
O'Neil has proven over the last three years as a member
of the School Board and prior to that time as an employee
of the school system, that her primary interest lies tn
insuring that all children receive the opportunities they
deserve in order to develop into the kinds of adults that
this country needs. He referred to tolerance and
expulsion for life from school, advising that it is easy
to support that type of decision because of the level of
concern for violence in the school system and weapons on
school property, but it becomes difficult to answer the
question, "then what". He stated that Wendy O'Neil ts
looking at the issue of "then what". He added that each
day he deals with students who are most likely to
participate in activities that will cause expulsion,
therefore, one must have the concerns of children at the
heart of what one does. He referred to a situation last
year that involved a weapon on school grounds, and out of
all seven School Board members, Wendy O'Neil was the one
who came forth and inquired about what would be done to
help the student who was involved in this unfortunate
Incident. He added that to make such an inquiry, one
must have the concerns of children at the heart of what
one does, and Wendy O'Neil has been a significant part of
the stimulus to grow. On behalf of himself and the Hurt
Park Neighborhood Association, Mr. Franklin expressed
support for the reappointment of Ms. O'Neil because of
what she means to the children of Roanoke City and
because of the level of service she has demonstrated
during the past three years.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. The Mayor
withdrew his request for an Executive Session to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-REFUSE COLLECTION-ROANOKE VALLEY RESOURCE
AUTHORITY: A communication from Kit B. Klser, Roanoke
City Representative to the Roanoke Valley Resource
Authority, requesting approval of the Authority's
proposed fiscal year 1994-95 budget, was before Council.
In summary, Mr. Kiser advised that tipping fees are
projected to remain at their current level with charter
member governments' credit reducing from $20.00 per ton
to $10.00 per ton.
(For full text, see communication and budget on file in
the City Clerk's Office.)
Mr. Harvey expressed concern with regard to disposal
fees. He stated that all pick-up trucks and cars should
pay a small flat rate disposal fee as opposed to paying
the higher per ton disposal fee. He added that because
the average citizen may not be able to afford to pay the
disposal fee, dumping on public property could become a
problem. For the abovestated reason, he advised that he
intended to cast a symbolic vote against the resolution
approving the 1994-95 annual budget of the Roanoke Valley
Resource Authority.
87
,!
ACTION:
ACTION:
The Mayor supported the comments of Mr. Harvey, and
advised that Council should be cautious when appointing
authorities and commissions because the direct connection
to City Council for accountability is lost.
Mr. White offered the following resolution:
(#31952-041894) A RESOLUTION approving the annual
budget of the Roanoke Valley Resource Authority for
fiscal year 1994-95, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56,
page 43.)
Mr. White moved the adoption of Resolution No.
31952-041894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members McCadden, White, Bowles
and Edwards ........................................... 4.
NAYS: Council Member Harvey and Mayor Bowers .... 2.
(Council Member Musser had not arrived at the meeting.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ACTS OF ACKNOWLEDGEMENT-COMMUNICATIONS DEPARTMENT-
CITY EMPLOYEES: The City Manager advised that National
Public Safety Telecommunicator Week was celebrated on
April 10 17, 1994; whereupon, Mr. Edwards offered the
following resolution recognizing Sharon F. Jennings as
Employee of The Year in the City's Communications
Department:
(%31951-041894) A RESOLUTION recognizing Sharon F.
Jennings as Employee of The Year in the City
Communications Department.
(For full text of Resolution, see Resolution Book No. 56,
page 42.)
Mr. Edwards moved the adoption of Resolution No.
31951-041894. The motion was seconded by Mr. Harvey and
adopted by the following vote:
88
AYES: Council Me~ber Harvey, White, Bowles, Edwards
and Mayor Bowers ....................................... 5.
NAYS: None ....................................... 0.
(Council Member McCadden was out of the Council Chamber.)
(Council Member Musser had not arrived at the meeting.)
Robert J. Agnor, Manager, Communications Department,
introduced Ms. Jennings and commended her for exemplary
service to the City.
The City Manager presented a plaque in appreciation
of Ms. Jennings' dedication by assisting citizens in
their public need; a letter commending her skills,
capability, dedication and compassion; and a U. S.
Savings Bond in the amount of $100.00.
On behalf of the Members of City Council, the Mayor
presented Ms. Jenn£ngs with a ceremonial copy of
Resolution No. 31951-041894, and commended her for a job
well done.
At 3:20 p.m., the Mayor declared the meeting in
recess.
At 3:25 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
(Council Member Musser entered the meeting at 3:25 p.m.)
BUDGET: The City Manager presented an overview of
the proposed and balanced fiscal year 1994-95 budget of
the City of Roanoke which is up 5.47 per cent over fiscal
year 1993-94, and includes a fully funded basic school
budget as adopted by the School Board, which is up 6.05
per cent over fiscal year 1993-94. In connection with
certain discussions taking place across the Commonwealth
of Virginia, he stated that as the budget was formulated,
guidelines were set forth that will reflect in the
preparation of the budget for not only this year but in
future years. He explained that Council has clearly
stated that it wants the City's financial abilities to
remain stable and that the integrity of the City be
maintained, and therefore, no programs were recommended
to be cut in terms of service to citizens. He added
that certain new programs were proposed to be added and
existing programs have been expanded such as continuation
of recycling efforts in order to provide another 8,000 -
10,000 households with recycling services, no new
positions were added other than those mandated in terms
of new programs, and the School Board's budget was funded
as requested along with an additional $160,712.00. He
stated that no tax rate increases are proposed and a
competitive pay increase for City employees is proposed,
thereby raising the pay plan structure a recommended 2.3
per cent and a 3.8 per cent pay raise based on the mid-
point in a particular range. He noted that additional
funding for employee life insurance premiums is included
at a cost of $278,326.00, and approximately $3.2 million
is proposed for human service categories. He explained
that much of the City's funds come in mandated forms and
the City has no flexibility as to how the funds are
spent, and in the case of human services fundinq, the
City is required to provide approximately another
$550,000.00 in local funds to match human services and
social service categories. He added that increased
landfill costs are up $430,000.00 which is the second of
a third year funding cycle, and Increased Capital Fund
Transfers is up $217,000.00. He advised that when all of
the above items were included, there remained a balance
of $327,000.00 for new programs; whereupon, he called
upon the Director of Finance for a briefing with regard
to sources of local, state and intergovernmental
revenues.
The Director of Finance advised that this years'
General Fund revenue estimate totals $136.8 million, or
up 5.47 per cent over fiscal year 1993-94, with the
General Fund revenue estimate divided between three
categories: local taxes, intergovernmental revenue and
charges for current services. He stated that the City
has $7.0 million to allocate into the fiscal year 1994-95
budget compared to $5.0 million in fiscal year 1993-94,
with the difference primarily in social service
reimbursements and intergovernmental revenue. He added
that local taxes are up 3.5 per cent in total; that in
connection with real estate taxes, the proposed budget
was compiled with one cent less than last year because
Council reduced the real estate tax rate effective
January 1, 1994, which, in effect, made the real estate
tax rate $1.24 for fiscal year 1993-94, and in fiscal
year 1994-95, the City will have to absorb the other one
cent which means approximately $293,000.00 less revenue.
He explained that the City was recently notified that the
Federal Government plans to take title to the Poff
Building on Septe~xber 30, 1994, thereby causing an impact
on the 1994-95 fiscal year budget of approximately
$100,000.00 less in real estate taxes and annually, the
loss of revenue will be approximately $142,000.00. He
90
explained that other self-assessing taxes such as sales
tax, utility tax, business license tax, and prepared food
and beverage tax are performing above the anticipated
increase in the inflation rate for fiscal year 1994-95
which was calculated at four per cent. He stated that
projections in the cigarette tax have been reduced which
is the only tax that is anticipated to go down in fiscal
year 1994-95; and intergovernmental revenue will increase
about $3.0 million which will cost the City $525,000.00
of local money to implement the $3.0 million worth of
changes. In connection with charges for current
services, he stated that it is anticipated that Hotel
Roanoke will generate a revenue source in fiscal year
1994-95; that court costs are up $61,000.00, and public
safety fees are anticipated to increase. Overall, he
stated that revenues are up 5.47 per cent and all
Enterprise Funds have revenue rate structures to support
their operation for fiscal year 1994-95.
The City Manager advised that after completing the
basic budget for fiscal year 1994-95 and properly funding
accounts, approximately $327,000.00 was available to
address supplemental Priority I type programs~ and the
Supplemental Budget includes the following new positions,
programs, and initiatives which are recommended for
Council's consideration:
(1) Alley Maintenance Program
(2) Commissioner of Revenue - Additional
(3) Diversified Housing Initiatives
Position
(4) Jail Annex Operating Costs
(5) On-Site Physician Program
(6) Purchase of Worker's Compensation, and General
Liability Auto Liability Insurance
(7) Employee Parking
(8) Three Additional
Civic Center
Initiatives
Trades Helper
Positions
(9) Four Maintenance Positions - Sewage Treatment
Plant
91
ACTION:
In summary, the City Manager advised that the
proposed fiscal year 1994-95 budget contains no tax
increases or service reductions. He further advised that
certain new initiatives are proposed, some of which are
mandated by the times in which we live, and some are
mandated by the Federal and State Governments in terms of
obligations imposed upon the City in the social services
area for matching programs.
(See proposed fiscal year 1994-95 budget on file in the
City Clerk's Office.)
Mr. White moved that Council receive the City
Manager's proposed 1994-95 fiscal year budget and refer
the document to 1994-95 budget study for further
consideration The motion was seconded byMr. McCadden
and adopted.
Council approved the following 1994-95 budget study
dates:
Wednesday, May 4, 1994 9:30 a.m. 12:00 noon
1:30 p.m. - 5:00 p.m.
Thursday, May 5, 1994 - 9:00 a.m. - 12:00 noon
(Council/Roanoke City School Board)
1:30 p.m. - 5:00 p.m.
Friday, May 6, 1994 - 9:00 a.m. - 12:00 noon
1:30 p.m. - 5:00 p.m.
ITEMS RECOMMENDED FOR ACTION:
ELECTIONS-BUDGET-REGISTRAR: The City Manager
submitted a written report advising that the Office of
the General Registrar and Electoral Board are charged
with the responsibility of holding elections in the City
of Roanoke, pursuant to Section 24.2 of the code of the
City of Roanoke (1979), as amended~ that the City is
required to hold an election each November and an
election in May every even numbered year~ that at the
time the budget is prepared, it is not always possible to
anticipate Primary and Special Elections~ that $36,000.00
was budgeted for fiscal year 1993-94 for Fees for
Profeseional Services to cover the cost of the November
1993 and May 1994 election$~ and funds budgeted for the
May 1994 election were expended for the Primary election
held on March 1, 1994.
92
ACTION:
It was further advised that the Roanoke City
Democratic Party called for a Primaryelection to be held
on March 1, 1994, and the State has issued an order for
a Senatorial Primary election to be held on June 14,
1994; that funding in the Registrar's budget is
inadequate for two additional elections; and estimated
expenses for the May 3 Councilmanic election and the
June 4 Primary election total $16,295.00 and $12,720.00,
respectively.
The City Manager recommended that Council authorize
the transfer of $30,000.00 from General Fund Contingency
Account No. 001-002-9410-2199 to Office of General
Registrar, as follows:
Temporary Wages 001-010-1310-1004 $ 27,200.00
FICA 001-010-1310-1120 2,080.00
Fees for Professional
Services 001-010-1310-2010 720.00
(For full text, see report on file in the City Clerk's
Office.)
offered the following emergency budget
Mr. White
ordinance:
(#31953-041894) A~ ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 44.)
Mr. White moved the adoption of Ordinance No. 31953-
041894. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Harvey, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: Council Member McCadden .................... 1.
BUDGET-PARKS AND RECREATION-PUBLIC WORKS-CMERP-
DISABLED PERSONS-FLEET MAINTENANCE FUND-EQUIPMENT: The
City Manager submitted a written report advising that the
Capital Maintenance and Equipment Replacement Program has
identified the need for a recreational type vehicle
equipped for handicapped access, which will be primarily
used for Parks and Recreation activities, however, the
requested unit will also be used for out-of-town trips
and must comply with the American Disabilities Act.
93
ACTION:
ACTION:
It was further advised that bids were received and
reviewed by a bid committee; whereupon, the City Manager
reco~u~ended that Council accept the bid submitted by
Salem Quality Equipment, Inc., for one 18-passenger demo
recreational vehicle, at a total cost of $3?,985.00; and
that $37,985.00 be appropriated from Capital Maintenance
and Equipment Replacement Program to Fleet Maintenance
Fund, Account No. 017-052-2642-9010.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#31954-041894) AN ORDINANCE to amend and reordatn
certain sections of the 1993-94 General and Fleet
Maintenance Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance,
page 45.)
see Ordinance Book No. 56,
Mr. Harvey moved the adoption of Ordinance No.
31954-041894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, Musser,
White, Bowles, Edwards and Mayor Bowers ................ 7.
NAYS: None ....................................... 0.
Mr. Harvey offered the following resolution:
(#31955-041894)
made to the City for
recreational vehicle.
A RESOLUTION accepting the only bid
furnishing and delivering one demo
(For full text of Resolution, see Resolution Book No. 56,
page 46.)
Mr. Harvey moved the adoption of Resolution No.
31955-041894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, Musser,
White, Bowles, Edwards and Mayor Bowers ................ 7.
NAYS: None ....................................... 0.
DIRECTOR OF FINANCE:
CITY CODE-BINGO/RAFFLES. The Dlrector of Finance
submitted a written report with regard to annual bingo
activity through September 30, 1993, advising that bingo,
a form of gambling, is permitted in order that funds may
be raised to benefit lawful religious, charitable,
community or educational organizations; that if proflts
are not shown to benefit charity, the purpose for which
gambling is permitted has not been met; that 51 per cent
of the profits were expended for charitable purposes
during the period in comparison to 53 per cent spent in
1992; that the average profit percentage for
organizations conducting bingo is declining; that in
1993, the profit was six per cent of total gross
receipts, in 1992, seven per cent and in 1991, ten per
cent; that three per cent of total gross receipts were
spent for charitable purposes in 1993; that legislation
passed in 1994, which will become effective on July 1,
1994, requires localities to set a predetermined
percentage of gross receipts from bingo games or raffles
to be used for charitable purposes; and in 1993,
localities were authorized at their option to establish
a percentage.
It was further advised that each organization with
gross receipts in excess of $500,000.00 submitted an
opinion by a certified public accountant that the annual
financial report of the organization was fairly stated;
that in addition, numerous compliance audits were
conducted on each organization during 1993 on the
recordkeeping, operating and accounting procedures; that
in 1993, a Senate joint resolution was passed
establishing a joint subcommittee to investigate frauds
and abuses in bingo throughout the Commonwealth of
Virginia and to re-evaluate existing laws governing bingo
and raffles; that the committee has suggested many
changes to existing laws and its study will continue
during 1994; and the outcome of the study may have a
large impact on existing laws that govern bingo and
raffle operations.
(For full text, see report on file in the City Clerk's
Office.)
Without obJectionb¥ Council, the Mayor advised that
the report would be received and filed.
95
CITY CODE-BINGO/RAFFLES: The Director of Finance
submitted a written report advising that during the 1994
legislative session, Section 18.2-340.3 of the Code of
Virginia, was amended to require localities to adopt an
ordinance requiring that as a condition of issuing a
permit that a pre-determined percentage of gross receipts
from bingo games or raffles be used for charitable
purposes; that much attention has been glven to the
dollars actually spent for charitable purposes as
compared to the total amount of dollars generated from
bingo operations; and in 1993, localities were authorized
at their option to set a percentage.
It was further advised that 100 per cent of net
proceeds (profits) must always be spent on lawful
religious, charitable, community or educational purposes;
that it is important to keep in mind that net proceeds
(profit) is the amount let over from gross receipts after
expenses and prizes have been deducted; and as of July 1,
1994, each locality will now be required to establish a
pre-determined percentage of gross receipts (not profit)
that must be used or spent for charitable purposes as a
condition of issuance of a permit.
The Director of Finance pointed out that of the five
organizations required to file a financial report from
bingo operations for the year ended September 30, 1993,
the percentage of gross receipts spent for charitable
purposes ranged from 1.5 per cent to 8.8 per cent with an
average of 4.0 per cent; and for the year ended
September 30, 1992, the percentage of gross receipts
spent for charitable purposes for the same organizations
ranged from .02 per cent to 18.2 per cent with an average
of 5.2 per cent.
Mr. Grisso explained that the Code of Virginia sets
the fiscal reporting year for bingo and raffle operations
as October 1 through September 30; therefore, in
accordance with Section 18.2-304.3(5), it is recommended
that effective October 1, 1994, as a condition of
receiving a permit, that an organization shall spend no
less than 5.0 per cent of gross receipts from bingo or
raffle operations for those lawful religious, charitable,
community or educational purposes for which the
organization is specifically chartered or organized and
for those expenses relating to the acquisition,
construction, maintenance or repair of any interest in
certain real property and no less than 10 per cent of
gross receipts averaged for three consecutive fiscal
years, and any organization not meeting this percentage
would not be issued a permit.
Mr. Musser offered the following emergency
Ordinance:
"AN ORDINANCE amending and reordaining Section 21-
68, Requirement of issuance of permit; where validt
duration; permits subject to requlations, of Article II,
Gambling, of Chapter 21, Offenses - Misc~llaneous, of the
Code of the City of Roanoke (1979), as amended, by the
addition of new subsection (e), such new subsection
requiring organizations operating bingo games and raffles
to spend at lease five percent (5%) of gross receipts
annually for lawful religious, charitable, community or
educational purposes, and requiring that no less than ten
per cent (10%) of gross receipts averaged for three
consecutive years to be used for such purposes; and
providing for an emergency."
The motion was seconded by Mrs. Bowles.
Joseph K. Ingram, Member, Voice of the Blue Ridge,
advised that the Voice of the Blue Ridge has endeavored
to foster bingo activities in keeping with the Codes of
the City of Roanoke and the Commonwealth of Virginia. He
stated that the five per cent of gross receipts which is
recommended by the Director of Finance to Council is an
arbitrary figure and advised that if it is necessary to
fulfill State requirements insofar as allocation of funds
on an annual basis, he would suggest that Council start
at a more modest basis than five per cent per year, such
as one per cent which could be eventually increased. He
explained that enforcement of five per cent or ten per
cent over a period of time, would eventually cause bingo
to cease to exist, and added that it appears that the
City of Roanoke is giving more consideration to the
change in bingo rules than it gave to the lottery when
the State changed the formula for allocation of funds.
In summary, he advised that funds that are raised through
bingo activities conducted by the Voice of the Blue Ridge
are used in a prudent manner to serve a broad base of
people who receive a service they cannot receive from any
other source; that five per cent of gross receipts is too
high and would cause the Voice of the Blue Ridge to spend
money indiscriminately, and requested that the percentage
be started at a lower level inasmuch as State law does
not require the City to impose a fee of five per cent of
gross receipts.
John H. Keyser, Bingo Manager, Veterans of Foreign
Wars, advised that his organization has conducted bingo
for the past 15 years. He stated that bingo profits have
declined because of additional expenses, one of which is
97
ACTION:
the two per cent of gross receipts currently paid to the
City. He suggested that the percentage of gross receipts
be set at three per cent instead of five per cent and
requested that Council review the percentage imposed by
other communities in Virginia.
Clay L. Dawson, President of the Northwest
Recreation Club, appeared before Council in opposition to
the five per cent of gross receipts as recommended by the
Director of Finance.
Following discussion of the report, Mr. Harvey
offered a substitute motion that action on the matter be
deferred until the regular meeting of Council on Monday,
April 25, 1994, for further study and report by the
Director of Finance. The motion was seconded by Mr.
McCadden and unanimously adopted.
The Mayor requested that Council be provided with
information with regard to compliance with State law by
other jurisdictions in the Commonwealth of Virginia as to
operation and auditing of bingo activities.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
SCHOOLS-YOUTH-TEENAGE PREGNANCY: Council Member
Edwards requested a status report from the City Manager
with regard to appointment of the task force to study the
issue of teenage pregnancy; whereupon, the City Manager
advised that the matter was referred to him as the result
of a joint meeting of Council and the School Board in
December 1993. He stated that City staff began working
on the matter in January 1994, that a list of 23 names of
individuals from all walks of life, both within and
without the boundaries of the City, was compiled to
address the issue, that invitations to serve were
extended and some rejections were received, therefore, a
second round of invitations was extended and by early
March, 18 of 23 formal acceptances had been received,
with five remaining slots to be filled. He advised that
ACTION:
during the January - March timeframe, the Director of
Human Development met with officials from Virginia
Polytechnic Institute and State University who agreed to
provide a facilitator, as well as graduate students to
gather research on statistics and programs, and an
organizational meeting has been tentatively scheduled for
April 27, 1994.
OTHER HEARINGS OF CITIZENS: None.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Mayor advised that there is a vacancy on the Advisory
Board of Human Development, due to the ineligibility of
Acree Hayes to serve another term, and called for
nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
Douglas C. Dowe.
There being no further nominations, Mr. Dowe was
elected as a member of the Advisory Board of Human
Development, for a term ending November 30, 1997, by the
following vote:
FOR MR. DOWE: Council Members Harvey, McCadden,
Musser, White, Bowles, Edwards and Mayor Bowers ........ 7.
There being no further business, the Mayor declared the
meeting adjourned at 5:20 p.m.
APPROVED
ATTE ST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
99
COUNCIL .... PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS
April 21, 1994
4:30 p.m.
The Council of the City of Roanoke held public interviews with
five candidates for the position of School Board Trustee on
Thursday, April 21, 1994, at 4:30 p.m., in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Howard E. Musser, Wllllam White, Sr.,
and Mayor Davld A. Bowers ........................................ 6.
ABSENT: Delvis O. McCadden ................................. 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
SCHOOL BOARD APPLICANTS PRESENT: James P. Beatty, Marilyn L.
Curtis, Marsha W. Ellison, M. Wendy O'Neil and John H. Saunders.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
SCHOOLS: The Mayor advised that on June 30, 1994, the terms
of Marilyn L. Curtis, M. Wendy O'Neil and James M. Turner, Jr., as
Trustees of the Roanoke City School Board will expire. He further
advised that the purpose of the meeting is to interview five
candidates for the upcoming vacancies.
The Mayor called attention to the following actions which were
taken by Council, pursuant to provisions of Chapter 9, Education,
Code of the City of Roanoke, 1979, as amended:
At regular meetings of the City Council held on
January 24 and February 7, 1994, Council announced its
intention to elect Trustees of the Roanoke City School
Board for terms commencing July 1, 1994.
Advertisements were placed in the Roanoke Times & World-
News inviting applications for the upcoming vacancies.
Six applications were received in the City Clerk's Office
prior to the 5:00 p.m., deadline on Thursday, March 10,
1994.
On March 14, 1994, at 6:00 p.m., Council held a reception
with the candidates which was open to the public.
100
On March 28, 1994, at 2:00 p.m., Council, as a Committee
of the Whole, reviewed and considered all applications.
At the regular meeting of City Council on Monday,
April 11, 1994, at 7:30 p.m., Council voted to interview
five persons (Robert D. Ross previously requested that
has application be removed from consideration). The
selection process provides, in part, that the number of
candidates to be granted the interview will not exceed
three times the number of positions available on the
Roanoke City School Board, should there be so many
candidates.
Those candidates who were to be accorded the public
interviews were notified by the City Clerk on April 7,
1994.
A notice was published in the Roanoke Times & World-News
on Thursday, April 7, 1994, inviting attendance at a
public hearing to be held on April 18, 1994, at 2:00
p.m., to receive the views of citizens regarding
appointment of School Board Trustees, and to submit
proposed questions to the candidates by filing such
written questions in the City Clerk's Office by 5:00
p.m., on Tuesday, April 14, 1994, however, no questions
were submitted.
The Mayor explained that the selection process provides that
Council will publicly interview each candidate separately and out
of the presence and hearing of the other candidates, advising that
Section 9-21, Public Interview of Candidates, of the Code of the
City of Roanoke (1979), as amended, provides, in part, that
interviews of candidates shall take place in an order deemed
appropriate by City Council; whereupon, the Mayor stated that the
City Clerk had scheduled the interviews in the following order:
4:30 p.m.
5:00 p.m.
5:30 p.m.
6:00 p.m.
6:15 p.m.
6:45 p.m.
- Marsha W. Ellison
- John B. Saunders
- James P. Beatty
- Break
- Marilyn L, Curtis
- M. Wendy O'Neil
Mayor Bowers pointed out that each candidate would be given
the opportunity to make an opening statement of not more than five
minutes, and thereafter, Council would ask such questions, as
Council, in its discretion, deems advisable. He explained that
five interviews would be held and each interview would consist of
approximately 30 minutes, advising that after each interview was
completed, the candidate could leave the Council Chamber inasmuch
as no action would be taken by the Council.
101
In conclusion, the Mayor advised that on Monday, May 9, 1994,
at 7:30 p.m., or as soon thereafter as the matter may be
considered, the Council will hold an election to fill the two
upcoming vacancies on the Roanoke City School Board.
The first person to be interviewed was Marsha W. Ellison.
Ms. Ellison advised that she would be an asset to the Roanoke
City School Board because she has been closely involved with the
schools for approximately ten years as a volunteer and a PTA
member. She stated that during the past year, she participated in
the following: member of the Superintendent's budget advisory
council, member of the system-wide leadership council on site-based
management, coordinator for the Superintendent's request for
parents views on school system priorities, coordinate for the
superintendent's request for parental educational beliefs and
values, participant in the draft revision for the standards for
student behavior, and facilitator and advisor to the formation of
the Hurt Park Elementary School PTA. She advised that she is
familiar with the school system, and if appointed, would join the
School Board with the knowledge that would enable her to do a good
Job, and she knows school personnel, administrators, teachers,
students, and parents. She called attention to her service as
President of Central Council PTA for the past two years, advising
that she has attended almost every School Board meeting, she has
worked well with the parents of students attending 29 schools in
the different quadrants of the City, and she is a proven consensus
builder. In connection with educational beliefs and values, she
stated that the public schools must provide a quality education for
all children as prescribed by law, however, it should be remembered
that the school division must rise to meet the challenge of
providing an excellent education to students who range from the
brightest to the bright, and to those who face extreme hardships,
disabilities and risks. She added that Roanoke's school division
is doing a good Job at meeting these challenges, but there is more
to be done, and having been a member of last year's long range
planning committee, she is aware of the many elements that make the
school system function and the commitment of citizens to continued
success, she pointed out that advanced technology education and
application is a necessity for today's work place and marketplace,
and Roanoke must prepare its young people with the rudiments of
technology education to enable them to pursue a successful career
or advanced education placement, which will enable them to succeed
and help the community to attract and retain high-tech corporations
with a well equipped work force. She called attention to other
challenges to be faced such as Roanoke's high teenage pregnancy
rate and school safety. She advised of her involvement three years
ago with a group of parents that requested the D.A.R.E. officers in
the two high schools, and expressed appreciation to the City for
making the officers available. In closing, Ms. Ellison pointed out
102
that she has the knowledge, the ability to work with people, and a
deep commitment to help carry forward the Roanoke City Public
Schools, and she looks forward to the possibility of working with
Council to make the Roanoke City Schools the best that they can be.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the performance of the
current School Board and School Administration?
ANSWER: Ms. Ellison responded that both the School Board and
the School Administration are doing a good job, that the School
Board and the new Superintendent appear to work well together, and
they approach each other with mutual respect and confidence.
QUESTION: What would you contribute as a School Board member
to help further this relationship?
ANSWER: Ms. Ellison stated that she is a consensus builder
and she works well with people in an effort to reach a consensus,
while taking into consideration the importance of all viewpoints
which is an asset that she would bring to the School Board. She
advised that she is a good organizer, having organized numerous
functions for the schools from dances to auctions to major events.
QUESTION: What are your recommendations to prepare children,
education-wise, for the future work force?
ANSWER: Ms. Ellison advised that she supports the
Superintendent's proposal for the school system to raise $7.5
million through private and business donations as well as bonds.
She spoke in favor of creating and implementing a long range
technical plan for the school system and called attention to the
importance of insuring that teachers are properly trained in the
use of computers and other available technical instruments so that
they will be able to impart their knowledge to Roanoke's young
people.
Mr. White asked the following question:
QUESTION: What do you view as the major two strengths and the
major two weaknesses facing the Roanoke City School system, and how
would you improve on the strengths and alleviate the weaknesses if
you are appointed to the School Board?
ANSWER: Ms. Ellison responded that one of the great strengths
of the system is that it has addressed the needs of all children,
however, more efforts should be made to reach children across the
entire spectrum from the gifted to the average to the at-risk. She
stated that between 48 - 52 per cent of the children in the system
come from disadvantaged homes and the City schools are meeting this
103
challenge through disparity funds provided by the State. She added
that it has been a goal of parents for the last several years to
reduce primary grade class sizes which will be accomplished in the
coming school year with the hiring of additional teachers. She
stated thst another strength lies in the magnet schools which were
established in the mid-1980's to increase integration, and the
magnet schools have attracted students from throughout the whole
Roanoke Valley because of the numerous programs that are offered.
She added, however, that Roanoke Magnet Schools recruiting could be
improved and she would be in favor of a study to determine if they
have accomplished the goals that were initially established. She
addressed the matter of teacher salaries, advising that beginning
teachers earn approximately $23,400.00 and out of 11 surrounding
school divisions, Roanoke ranks llth, that the average teacher
salary is approximately $32,800.00 and out of the surrounding
school divisions, Roanoke ranks 7th. She pointed out that Roanoke
ranks 20th in average teacher salaries out of 133 school divisions
in Virginia which is a fairly good statistic, but in order to
attract the best and most qualified teachers from not only this
area but nationally, Roanoke must set a goal of increasing teacher
salaries and this year's budget addresses the issue.
Mr. Harvey asked the followinq question:
QUESTION: What would you do as a member of
to support the Superintendent of Schools in
encourage more parental involvement?
the School Board
his efforts to
ANSWER: Ms. Ellison advised that there will always be those
parents who will be actively involved in school matters, that she
would favor personal contacts with other parents to encourage their
involvement, and she commended Superintendent Harris for a job well
done this year. She called attention to a study by the Virginia
School Board Association last year which showed that out of 700
school divisions in the nation, the biggest problem regarding
discipline and violence involved student assault and the second
largest problem involved weapon possession. She praised
Superintendent Harris on how he went about creating and revising
the policy for student behavior and discipline which clearly sets
forth what will and will not be tolerated in the schools and
addresses both minimum and maximum behavior. Insofar as gaining
more parental involvement, she stated that she would encourage
personal contacts with parents by urging them to attend
student/teacher conferences and to participate in the Parent-
Teacher Associations and other school related programs and
activities.
104
Mr. Edwards asked the followlnq questions:
QUESTION: How long did you work in New York after graduating
from college and what was your work experience?
ANSWER: Ms. Ellison advised that following graduation from
Molllns College where she was a philosophy and religion major, she
entered the work force in New York City as assistant to a
merchandising manager and her responsibilities Included working
with budgets and placement of goods in stores. She added that
later she Joined a firm dealing with Jewelr~ items which was
followed by a secretarial position with one of the largest
construction companies on the east coast.
QUESTION: Did you have an opportunity to work in finance?
ANSWER: Ms. Ellison advised that as a part of her
responsibilities with the construction company, she was involved in
bid preparations, and she worked with unions and maintained records
of employment on various construction job sites.
QUESTION: Do you feel comfortable working with budgets?
ANSWER: Ms. Elllson responded that she is not an expert on
reading budgets, but for the last several years she has studied the
school budget in depth, and is familiar with how the funds have
been used.
QUESTION: How will your role as a parent benefit you as a
School Board member?
ANSWER: Ms. Ellison advised that she has a child at Patrick
Henry High School and a child at Woodrow Wilson Middle School and
from a parent's perspective, she has first hand knowledge of what
happens in the schools.
QUESTION: What importance do you place on sports tn the
educational system?
ANSWER: Ms. Ellison advised that sports and physical
education are important to the body and spirit of all young people.
She added that sports provides students with extra motivation, a
desire to attend school and to perform better in their studies.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of the discipline and safety
problems, what is the most important issue facing the Roanoke City
School Board during the coming year?
105
ANSWER: Ms. Ellison advised that the most important issue the
School Board will face in the cominq year will be implementation of
the goals which were adopted last year. She stated that the
Superintendent did considerable research and sought community input
on what the School Board's priorities should be and he placed great
value on the input of parents. She explained that the goals
involve development of a vision for the Roanoke City Schools, and
to provide a holistic approach to learning for all students so that
the learning environment will be conducive to good learning. She
added that the challenges will not be easy to address because there
are many different aspects of these broad based goals.
Mayor Bowers asked the followinq question:
QUESTION: Have you applied for a public position in the past,
why have you chosen to do so now, and why should Council appoint
you as a Trustee of the Roanoke City School Board?
ANSWER: Ms. Ellison advised that she applied for the position
because she has a contribution to make to the school system, that
the one parent who currently serves on the School Board, James M.
Turner, Jr., will step down on July 1, and her appointment would
retain that unique perspective of a parent who is well informed on
local and national educational issues. She stated that the issue
of safety in the schools is a national problem, that Roanoke City
is quite safe, but it must continue to monitor the situation and
insure that all schools continue to offer a safe environment. She
added that she has not applied for any similar position in the
past.
The second person to be interviewed was John H. Saunders
Mr. Saunders advised that he is seeking a position on the
Roanoke City School Board first and foremost because he is deeply
committed to public education, and noted that he is the father of
two children who are students in the City's public school system,
and he is a graduate of the Roanoke City Public Schools. He stated
that Roanoke City Schools are in excellent condition today, but
there are a number of challenges that must be met in the future and
he is prepared to work with Council to develop effective solutions
to those challenges. Since applying for a seat on the School
Board, he advised that he has talked with each member of Council
and each current School Board member in order to learn what it
takes to become an effective school Board Trustee and to learn
about Council's expectations of an effective School Board member;
and he has met with the Superintendent of Schools to learn about
his priorities for the future and to obtain his perspective on the
school system. He added that he has visited 16 of the schools in
Roanoke City and intends to visit the remainder of the schools in
the near future, and pointed out that his visits made him aware of
the quality of education that Roanoke City children receive. Ne
106
explained that education in Roanoke City is focused first and
foremost on the child in virtually every school that he visited,
and he found that the approach to education was customized to the
neighborhood and to the particular capabilities of the schools. He
stated that he was particularly impressed with the way that the
school system prepares students for not only college, but the
extraordinary programs that are available to teach children how to
become effective members of the work force. He further stated that
Roanoke City has done an excellent job with integrating technology
into the core curriculum, and he was particularly impressed with
the dedication, commitment and resourcefulness of staff, faculty
and administrators and above all, there is a tremendous evidence of
pride on the part of faculty members and students. He called
attention to the challenge of finding ways to continue special
education programs when funding does not exist, to expand
opportunities for development of faculty and administrators, and to
maintain the enthusiasm of students and faculty during future
renovations to the middle and high schools. He encouraged the
members of Council to visit the schools and advised that he would
like the opportunity to work with Council in an effort to build on
the tremendous foundation that presently exists.
Mr. White asked the followinq question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the Roanoke City school system, and how
would you improve on the strengths and eliminate the weaknesses?
ANSWER: Mr. Saunders advised that the strengths of the school
system lie in the diversity of curriculum choices that are
available to students, and when compared to certain other major
localities, Roanoke offers a broader curriculum choice. He stated
that the second most important strength of the system is /ts staff,
with teachers and administrators who are dedicated and
enthusiastic. He advised that one of the biggest challenges facing
the system in the future is financial in nature and noted that the
system will have to be very creative and extraordinarily efficient
in order to maintain the quality of education at its current level.
He added that another challenge deals with the renovation of the
middle schools and the high schools, that considerable renovation
has taken place in the elementary schools, but because middle and
high schools are considerably larger, it will be a challenge to
manage the renovations and preserve the quality of education at the
same time. He stated that in order to meet the challenges and to
build on the strengths, cooperation will be required to insure that
faculty and staff receive the recognition they deserve for their
efforts, and it is important to correct the misconception that
exists in the community that Roanoke City Schools do not offer
quality education. He called attention to the importance of
providing the financial resources necessary to bring the
compensation of teachers in line with national averages.
107
Mr. Harvey asked the followinq question:
QUESTION: What would you do as a member of the School Board
to create more parental involvement?
ANSWER: Mr. Saunders advised that a clear delineation of the
rules and the consequences of breaking the rules has been lacking
for some time in the educational system, that Superintendent Harrls
has reduced the process to written form and in order for the
process to be successful, the involvement of students and parents
is essential at the outset. He stated that he would support
programs that reach out to parents and if necessary, he would favor
visits to the homes to encourage parents to become more involved
and to review the Student Code of Behavior.
Mr. Edwards asked the following questions:
QUESTION: What can the Roanoke City Public Schools do in
conjunction with Roanoke City Government to attract more jobs to
the Roanoke area?
ANSWER: Mr. Saunders advised that there is an important
linkage, that the City's economic literature speaks to the high
quality of education, but it lacks specific examples of what is
happening in the Roanoke City Schools that would be of particular
interest to a prospective employer. He stated that any evidence
that could be provided to employers who are contemplating locating
manufacturing or engineering jobs in Roanoke City in relation to
the various programs that are offered in the City's high schools
would be advantageous, and he would like to work with the School
Board to develop the story in the kind of language that a
prospective employer would understand. He added that it would be
valuable to prospective employers to know of the overall computer
literacy of students in the Roanoke City Public Schools, because
he was amazed to learn how well computer technology has been
integrated into the present curriculum.
QUESTION: What are your ideas about dealing with the issue of
teenage pregnancy, and what type of after school activities would
you envision?
ANSWER: Mr. Saunders advised that the school system is forced
to deal with society's problems, but the school system cannot solve
all of society's problems, therefore, it must define effective
responses to pressures placed on the system by society at-large.
In regard to teenage pregnancy, he stated that he supports
extensive education, but stops short at distributing birth control
devices by the public school system because the school system
should not go that far. He further stated that the school system
should educate students about the consequences of that type of
behavior, as well as various birth control methods. He spoke in
108
support of expanding the range of after school activities, and
advised that one of the issues raised by faculty members is the
desire for funding for an additional period which would enable
students to take electives that they currently are not able to take
due to scheduling problems in the middle and high schools. He
stated that providing the extra course will help students to
develop a purpose in life and a mission which will ultimately cause
them to become more effective and contributing members of society.
Mrs. Bowles asked the following question:
QUESTION: With the exception of discipline and safety
problems, what is your number one school concern?
ANSWER: Mr. Saunders responded that it would be difficult to
single out any one issue as being more important than another,
however, it is important to find ways to expand the recognition of
contributions made to the community by employees of the Roanoke
City Schools. He expressed concern about media comments that
Roanoke City Schools are behind other school systems in the area
which is not a true statement because Roanoke City attracts
students from all over the Roanoke Valley, including Craig County,
Bedford County, Franklin County and it has been said that these
students come to Roanoke City because they cannot receive certain
educational opportunities in their own locality.
Mr. Musser asked the followinq questions:
QUESTION: What is your opinion of the effectiveness of the
current School Board and School Administration?
ANSWER: Mr. Saunders advised that the School Administration
is still in the process of changing, that he has a great deal of
respect for Superintendent Harris and appreciates his leadership
style, and he works hard at developing a consensus by surrounding
himself with people who may initially disagree with him, while
incorporating their feedback and working to build a consensus that
is focused on the student. In regard to the working relationship
of the School Board with City Council, he stated that there are
some areas in need of improvement, that all too often the School
Board and City Council are situated on opposite sides of the table
when, in fact, they should be of like minds, and he would like the
opportunity to help remove some of the conflicts that have
previously existed. He commented that the School Board could be
more effective by becoming stronger public advocates of the quality
of education that is offered in the community. He stated that
there should not be articles in the newspaper that present Roanoke
City Schools as inferior to other school systems, and if such
articles are to be published, they should be immediately challenged
by the School Board.
109
QUESTION: How should Roanoke City School students be prepared
for the future work force?
ANSWER: Mr. Saunders responded that Roanoke City students are
extraordinarily well prepared for meaningful Jobs when they
graduate from high school, therefore, the problem has been that the
school system opens to them the world at large and expands their
horizons to the extent that they are more aware than ever before of
available opportunities, and as a result, they leave the Roanoke
area to pursue other career opportunities. He stated that he could
not point to a specific item that the Roanoke City Schools could do
better or different to prepare students for the future work force
than is currently being done.
Mayor Bowers asked the following question:
QUESTION: Have you ever applied for or have you been elected
to public office, why now, and why should Council appoint you as a
School Board Trustee?
ANSWER: Mr. Saunders advised that he has not applied for any
simllar type position, although he was quite active in
extracurricular activities in college. As to his reason for
applying for a position at this time, he stated that he is at a
point in life where he is thankful for what he has been given, that
he has talent, energy and enthusiasm and he would like to give
something back to his community. He further stated that he has the
everyday concerns of the school system at heart because he is the
parent of two students in the public school system. He added that
he would be a good School Board appointee because he has a
commitment to education, he has the enthusiasm, the time and the
motivation to work with Council as a partner in an effort to
preserve what currently exists in the Roanoke City Schools and to
help make the school system even better.
The third person to be interviewed was James P. Beatt¥
Mr. Beatty advised that he has three children who are
graduates of the Roanoke City Public Schools. He stated that his
first job in the Roanoke Valley was as a janitor which taught him
the value of obtaining a good education; therefore, at age 25 he
enrolled in college, later graduated and became a teacher, and
later became Assistant Personnel Director for the City of Roanoke,
a position he has held for the past 21 years. He added that he
would like to become a member of the School Board to help
strengthen those students who, historically, do not qualify for the
CITY School, the Magnet Schools, or the Governor's School, etc.,
because those students need additional attention and make up the
greater percentage of students graduating from high school. He
called attention to and expressed concern for the students who
leave school without obtaining a saleable or marketable education
215
ACTION:
ACTION:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32001-051694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 115.)
Mr. McCadden moved the adoption of ordinance No.
32001-051694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
Mr. Edwards offered the following emergency
ordinance:
(%32002-051694) AN ORDINANCE accepting the bid of
Adams Construction Company for paving and profiling of
various streets, the loop road around the City Nursing
Home and the Roanoke Civic Center Parking Lot, upon
certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and
providing for an emergency.
56,
No.
McCadden
(For full text of Ordinance,
page 116.)
Mr. Edwards moved the
32002-051694. The motion was seconded
and adopted by the following vote:
see Ordinance Book No.
adoption of Ordinance
by Mr.
110
and have no skills to help them compete in the world of work. He
stated that his Masters Degree in Career Counseling, along with 21
years of direct Job related experience in Roanoke City, 17 years on
the Advisory Boards of Patrick Henry and William Fleming High
Schools, interviewing students and conducting various workshops
throughout the Roanoke Valley make him a viable candidate for a
position on the Roanoke City School Board. He advised that he is
a strong believer in the Roanoke City Public School system and over
the past 21 years, he has talked with many City workers who make
their living as employees of the City of Roanoke, but feel that
City schools are inferior to Roanoke County Schools and thus send
their children to County schools, however, he does not share that
opinion. He added that he supports the Roanoke City School system
and is proud to be a resident of the City of Roanoke; that the City
has been a good employer and he Is personally committed to giving
something back to the City of Roanoke for the blessings he has
received. He stated that if afforded the opportunity to serve as
a School Trustee, he is confident that he will be an asset to the
school system and particularly to the students served by the
Roanoke City Schools.
Mr. Harvey asked the following question:
QUESTION: What would you do as a School Board member to cause
greater involvement of parents in the school system?
ANSWER: Mr. Beatty responded that he would be actively
involved with the Parent-Teacher Associations in the various
schools, he would communicate with parents in an effort to let them
know the importance of working with their children in order to
create an environment where they can attend school and receive a
quality education and not have to worry about their safety or the
threat of guns or other forms of violence in the schools, and he
would stress to parents that education begins in the home setting.
He called attention to the importance of getting back to basics.
Mr. Edwards asked the following questions:
QUESTION: How important is the role of sports in the public
school system?
ANSWER: Mr. Beatty advised that being a former coach, he
views sports as an important part of the school system, that sports
bring people together and provide an opportunity for young people
to not only compete athletically, but promotes a kind of
communication and camaraderie that helps students to become better
citizens. He added that sports are an important part of the school
system, and he would endorse sports programs, however, sports
should not take precedence over getting a strong, sound education
and that philosophy should be stressed by coaches, principals,
teachers and parents.
111
QUESTION: What can the school
reference to after school activities,
the teenage pregnancy problem?
system do, particularly in
that will help to alleviate
ANSWER: Mr. Beatty responded that teenage pregnancy is a
tremendous problem in the City of Roanoke and the schools should
play a pivotal role in addressing the problem. Again, he stated
that the problem goes back to the home environment and early
intervention by parents, teachers, principals and other persons
involved with young people who can act as mentors and role models
to steer Roanoke's youth in the right direction. He called
attention to the need for more activities for young people after
school, and spoke in favor of a teen center where young people
could be actively involved, and receive counseling by their peers
and adults as to the danger of involving themselves in sexual
activities with the possible end results of pregnancy. He stated
that he supports sex education at an early age.
Mrs. Bowles asked the following question:
QUESTION: With the exception of the discipline and safety
problems, what are the most important issues facing the School
Board?
ANSWER: Mr. Beatty advised that the most important issue will
be to attract quality teachers who, in turn, will provide quality
education for Roanoke's children in order to enhance their lives,
thereby enabllng them to go on to college and to become productive
citizens. He called attention to the importance of open, clear and
concise dialogue between the schools and the community.
Mr. Musser asked the following questions:
QUESTION: What is your opinion of the effectiveness of the
current School Board and School Administration?
ANSWER: Mr. Beatty responded that both the School Board and
the School Administration are doing a commendable job. He called
attention to the need to reach those masses of students who are
graduating from high school and receiving a diploma without having
any kind of knowledge or skills that will insure them of being able
to compete in the work force, whether they go on to higher learning
or go directly to a job.
QUESTION: How can the school system better prepare students
for prospective business or industry that may wish to locate in the
Roanoke Valley?
112
ANSWER: In connection with the work force 2000, Mr. Beatty
advised that it will be important to look for diversity in the work
place and that the school system will graduate the kinds of
students who will be able to meet the high technology demands that
the work force 2000 will require. As such, he added that the
school system should do a creditable Job in preparing those
students and not allow a student to graduate until he or she has
attained those skills and abilities and the kind of knowledge that
will be required to meet the needs of future Roanoke Valley
employers.
Mr. White asked the followinq question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the school system and if you are
appointed to the School Board, how will you improve on the
strengths and alleviate the weaknesses?
ANSWER: Mr. Beatty advised that the system is experiencing an
economic downtrend in the school budget process, and he would be
interested in looking at what the School Board can do to address
this trend and review ways to save money while dealing with a
decreasing budget from year to year. He stated that there never
seems to be enough money to address all of the needs of the system,
therefore, not having the necessary resources required for the
quality of education that all citizens desire is a weakness, and as
a School Board member, he would make a concerted effort to address
all needs of the system. He stated that a major strength of the
School Board is that it continues to be people-oriented and offers
the kind of school system that is interested in a quality education
for all young people, with teachers and administrators who are
interested in the welfare of students and in preparing them to meet
the challenges of the world.
Mayor Bowers asked the following question:
QUESTION: Why have you decided to seek a position on the
School Board and why should Council appoint you as a Trustee of the
Roanoke City School Board?
ANSWER: Mr. Beatty advised that he is seeking a seat on the
School Board because he has a genuine interest in the education of
Roanoke's young people, because he is a citizen of the City of
Roanoke and because he would like to make a difference for those
children who are historically not a part of the mainstream, and if
the needs of these young people are addressed, the Job of law
enforcement will be easier. He expressed concern for the young
person Just graduating from high school who cannot complete a Job
application satisfactorily to insure that he or she will receive a
Job interview; and he expressed further concern over young people
113
who are wasting their lives because they have given up on
themselves and feel that they cannot compete in today's society.
He added that service on the School Board would enable him to make
a difference in the lives of young people.
At 6:15 p.m., the Mayor declared the meeting in recess.
At 6:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
The fourth person to be interviewed was Marilyn L. Curtis
Ms. Curtis advised that she is requesting that Council give
consideration to her application for reappointment to the Roanoke
City School Board. She stated that she has learned much during the
past six years of her service which has been both challenging and
gratifying. She commended the School Superintendent,
administrators and teachers for working together toward the goal of
excellence in education and expressed appreciation to City Council
for its support. She stated that the Roanoke City Schools are
abreast of, and in many instances, ahead of other school systems in
the country, and advised that at a recent school Board meeting
there was discussion in regard to the continuation and development
of partnerships in conjunction with existing partnerships which
will widely broaden the City's scope and provide additional
services to its students. If permitted to continue her service on
the School Board, she added that one of her priorities for the
upcoming years will be to afford businesses and citizens of the
community an opportunity to contribute to the education of
students. She complimented the "Tomorrow's Teachers Program" which
is a program designed to encourage minorities to return to the City
of Roanoke after college and join the school system. She stated
that she favors continuation of the Long Range Planning Committee
which is a committee of diverse citizens from all walks of llfe
representing all sections of the City who work with the School
Board to help set direction and accomplish goals. She added that
one of her priorities has been that each child, regardless of race,
creed or national origin, will be given an education that will
train that child to become literate and a self-supporting adult
whether the child is college bound or about to enter the work
force. She stated that education should be received in safe
schools, and students and personnel should be able to perform under
safe conditions without the threat of danger or harm. She noted
that she was hopeful that the City Council, the School Board and
the entire City will continue its working relationship in order
that the Goals of 2000 of the Roanoke Regional Chamber of Commerce
will be accomplished so that every child will be ready to learn.
She expressed the hope that City Council and City officials, and
the School Board and School Administrators, along with area
legislators will continue to work cooperatively so that mutual
114
goals will be accomplished in order to benefit the City of Roanoke
and to help the City in its efforts to provide good schools that
will produce future citizens who will be ready to face the next
century.
Mr. Edwards asked the followinq questions:
QUESTION: What are some of the long range goals that the
Roanoke City School system should address?
ANSWER: Ms. Curtis advised that the School Board will
establish goals and priorities that will be given to the School
Administration for suggestions and submittal of a proposed plan.
She explained that the Long Range Planning Committee will be
invited to the June 7 School Board meeting for the purpose of
restructuring and reorganizing.
QUESTION: What are some of the things that the school system
can do, particularly in connection with after school activities, to
deal with the problem of teenage pregnancy?
ANSWER: Ms. Curtis expressed concern over the teenage
pregnancy problem, advising that currently there are after school
programs in several of the schools. She called attention to
efforts to seek funding for counselors, advising that it will be
important to see where the new School Superintendent will focus his
attention.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of the discipline and safety
problems, what is the most important issue facing the School Board
at the present time?
ANSWER: Ms. Curtis responded that one of the biggest problems
confronting the School Board is alternative education, which she
hopes will be evaluated for possible restructuring.
Mr. Musser asked the followinq questions:
QUESTION: What is your opinion of the effectiveness of the
current School Administration?
ANSWER: Ms. Curtis responded that she is pleased with the
current School Administration, advising that revisions are still
being made inasmuch as the new Superintendent did not come on board
making drastic changes because he wanted to observe the system in
action, thereby enabling him to gradually place some of his
programs into effect.
115
QUESTION: How should Roanoke's children be prepared for the
future work force?
ANSWER: Ms. Curtis advised that many of the schools presently
have high technology programs, and stated that Roanoke City Schools
are and will continue to be abreast of current technologies.
Mr. White asked the followinq question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses of the current school system and what will you
do to improve on the strengths and alleviate the weaknesses?
ANSWER: With regard to weaknesses, Ms. Curtis called
attention to large numbers of children in the classrooms which is
an issue that will be addressed, and expressed concern about
weapons in the schools. She stated that the strengths of the
System lie in the Magnet School Programs which offer various
choices of study for students of all ages. She stated that the
school system has good administrators, a good Superintendent and
the relationship between the Superintendent, administrators and
teachers is positive.
Mr. Harvey asked the followinq question:
QUESTION: If reappointed to the School Board, what would you
do in the next three years to further the involvement of parents in
the schools?
ANSWER: Ms. Curtis advised that she would suggest that
parents provide more parental guidance at home; that there are
parents who are over zealous in their involvement, and there are
those who show no involvement whatsoever and it would be
advantageous to the school system to reach a compromise where all
parents would be involved. She called attention to the importance
of making parents understand that they have a responsibility to
teach their children about weapons, manners, discipline, conduct,
and proper clothing attire, and urged that parents attend School
Board meetings to give their lnput.
Mayor Bowers asked the followinq question:
QUESTION: Why are you interested in serving another term on
the School Board and why should Council reappoint you?
ANSWER: Ms. Curtis advised that she has reached a point in
life where she feels that she can perform civic work and repay the
City for some of the things she has enjoyed as a citizen of
Roanoke. She stated that with the changes on the School Board and
City Council and with School Board Trustee James M. Turner's
departure from the Board on July 1 and inasmuch as she is the
116
senior member of the School Board, for the sake of continuity, she
believes that her service is needed. She added that her experience
would be beneficial to the new School Superintendent and she could
serve as a liaison between the new Superintendent and the School
Board.
The fifth and last person to be interviewed was M. Wend¥ O'Neil
Ms. O'Neil advised that three years ago, Council granted her
the opportunity to serve as a Trustee of the Roanoke City Schools,
and she has taken Council's charge seriously because the foundation
or future of the community is the education of its youth. She
stated that her entire professional career and volunteer activities
have been focused on meeting the educational and social service
needs of youth and her commitment to the children of Roanoke City
is 100 per cent. She added that as a member of the School Board,
she has worked as one member of a team assigned to meet the needs
of children and this evening she seeks reappointment for a second
term as a School Board Trustee. She noted that she would like to
believe that the School Board works as a catalyst drawing the
community together, for education is a shared responsibility. She
stated that Roanoke City and its public schools enjoy many
strengths, that Roanoke is blessed with a diverse population, a can
do attitude, caring and concerned citizens, strong neighborhoods
and an excellent faculty of teachers and administrators who are
deeply committed to the needs of students. She called attention to
accomplishments over the last three years such as implementation of
full day kindergarten for all students, opening up and making
School Board meetings more user friendly and accessible and
returning to two meetings per month, presentation of a budget that
places student needs first and communicates respect for and
appreciation of teachers through salary increases, provision of
state of the art instructional programs, establishment of health
care facilities at two locations in partnership with Carillon
Health System, raising the level of and clearly defining the
expectations for student behavior and conduct in the schools,
selection of a new School Superintendent, and increased
communication and positive interaction with Roanoke City Council.
She referred to future challenges such as revitalizing and
strengthening the business, technological and vocational education
programs curriculum, exercising the needs of students requiring
remedlation, continuing to address programs that deal with the
needs of average students, increased counseling and guidance
services, reducing class sizes, completing and implementing the
division's technology plan, addressing the needs of students best
served through alternative education programs, completion of the
tnstructlonal revlewbythe Superintendent, working to increase the
number of African-American and other minority teachers,
administrators, vendors and contractors, and securing the necessary
117
funds to support educational objectives. She advised that as a
community, Roanoke is more than capable of meeting any and all
challenges that effect its children and she believes that it is
incumbent upon all citizens to lead by personal experience, to
provide Roanoke's children with leadership of hope, coupled with
significant and appropriate action that will result in meaningful
change and continued educational growth. She stated that it has
been a privilege to serve as Vice-Chair of the School Board this
year and as Chair of the Audit Committee for the past two years and
she seeks a second term on the School Board so that she may
continue her work on behalf of the children and citizens of the
City of Roanoke.
Mrs. Bowles asked the followinq question:
QUESTION: With the exception of discipline and safety
problems, what is the most important issue facing the School Board
in the coming year?
ANSWER: Ms. O'Neil advised that there could be several
responses to the question, but a prime concern is parental
involvement and concern. She called attention to many students who
come from single family homes who are challenged by a communication
problem, that they sometimes go home to an empty house, and they do
not have after school activities; and many students are becoming
pregnant in the after school hours which is a tragedy. She added
that every division has problems, whether they be safety or
violence, and the problem is not unique to the Roanoke City
Schools. She stated that parents need to become more involved, and
there should be measures in place for those children for whom there
are no parents who will take an active role.
Mr. White asked the followinq question:
QUESTION: What do you see as the major two strengths and the
major two weaknesses facing the Roanoke City School system and what
would you do to improve on the strengths and to alleviate the
weaknesses?
ANSWER: Ms. O'Neil stated that one of the strengths of the
school system is the diversity that exists in Roanoke City,
advising that Roanoke's children have the advantage of growing up
in a world that is much more global in its orientation than many
other communities. She added that an area in need of improvement
deals with recruiting minority educators and administrators and
working with minority contractors and vendors, although there has
been some improvement over the last three years. She expressed
concern about providing role models for Roanoke's youth, advising
that since 1989, the City has lost about 57 African-American
professional persons and other minorities. She added that another
strength lies in the dedication, compassion and talent of teachers
118
who spend many hours that go undocumented In service to Roanoke's
students. She stated that the amount of funds spent In outreach
programs has Increased from $30,000.00 to $74,000.00, and the
Tomorrow's Teachers Program is a good illustration of attempts to
be more Inclusive and to insure that students receive a proper
education. If reappointed to the School Board, she advised that
she would continue to speak out on Issues of Inclusion, whether It
be in the schools, or during School Board meetings, or through
committees or task forces because all students and parents need to
know that they are represented tn all phases of the school system.
At this point, 7:05 p.m., Mr. White left the meeting.
Mr. Edwards asked the following questions:
QUESTION: What are some of the things that the school system
can do in regard to dealing with the issue of teenage pregnancy and
after school activities?
ANSWER: Ms. O'Neil spoke in favor of opening school
facilities to non-profit organizations for utilization in
connection with after school programs from the elementary through
the high school level; implementation of a forensics program for
middle schools and high schools; invitations to Girl Scouts, Boy
Scouts, YMCA, YWCA, etc., to use the buildings for various
programs; and to provide facilities that act as a positive place
for students to visit where pregnancy is not taught as a part of
the curriculum, but other alternative skills are offered such as
working with computers, or job training skills, or how to write a
resume, or how to interview for a summer job. She advised that the
non-profit sector stands ready to help if they are granted access
to school facilities for after school activities and programs.
QUESTION: What are some of the things the public school
system is doing in regard to the link between education and
economic development?
ANSWER: Ms. O'Neil advised that no community can ever rise
above its children and if the children's needs are not met from
food, clothing, shelter, education, recreation, etc., the basis is
not strong and the locality will not attract new business,
therefore, the focus should be on attracting businesses and
economic development that will remain in the Roanoke Valley. She
called attention to a successful experience this year in which the
school system worked with local real estate companies, many of whom
expressed a deep commitment to the Roanoke City Public Schools.
She stated that the school system must continue to speak out about
the quality of its schools because Roanoke City is the only school
division in this entire area that works diligently to meet the
needs of every child entrusted to its care.
119
At this point, 7:10 p.m., Mr. Edwards left the meeting.
Mr. Musser asked the followtnq questions:
QUESTION: What is your opinion of the effectiveness of the
current School Administration?
ANSWER: Ms. O'Neil advised that she ls pleased with the
leadership of the new School Superintendent. She referred to the
instructional review process and pointed out that a review of each
school program will be conducted every year in an effort to insure
that each of the programs are cost effective and meeting the needs
of the children. She added that it is known that at least $7.5
million will need to be invested in technolog~ over the next
several years to bring Roanoke's children up to a level where they
can compete on a global level in a global world and that commitment
will have to be maintained over the years.
QUESTION: What can the school system do to prepare students
for the future work force?
ANSWER: Ms. O'Neil called attention to the need to take a
closer look at business, technological and vocational programs
because for the last several years these programs have been de-
emphasized. She stated that even though 70 per cent of the City's
children move on to some other type of education after high school,
30 per cent enter the work place, and it is necessary that all
students graduate with sound, competitive skills. She expressed
concern over the percentage of students who do not graduate from
high school insofar as measures taken by the school system to help
them complete their education.
Mr. Harvey asked the followinq question:
QUESTION: As a School Board member, what would be your role
to help increase parental/guardian involvement in the school
system?
ANSWER: Ms. O'Neil responded that quadrant meetings over and
above School Board meetings to discuss key issues and to welcome
parents at convenient times would be helpful. She called attention
to the importance of helping parents to understand that although
their time may be limited, there are certain things that only they
can do for their children. She added that the Homework Help Line
continues to aid and support students and parents. She stated
that violence in Roanoke is minimal compared to many other
school divisions because Roanoke is taking a pro-active and not a
re-active stance. She advised that the involvement and input of
parents, teachers, guardians and students is actually helping to
establish policy in regard to weapons and substance abuse in the
schools and their input into the decisionmaking, supported by site
120
based management in the schools, has proven to be healthy. She
stated that she strongly supports the expulsion of students who
should not be in the Roanoke City Schools, however, therein exists
a community problem because once those students are expelled from
school, they have Just as much access to new weapons.
Mayor Bowers asked the following question:
QUESTION: Why do you want to serve another term on the School
Board?
ANSWER= Ms. O'Neil advised that she is proud to have worked
in partnership with her colleagues on the School Board, and she is
seeking another term because she believes that the work that has
been started is too important to stop at this time. She stated
that she is willing to commit to another three year term on the
Board because she feels that the lives of each and every one of
Roanoke's children and their educational opportunities are crucial
to the Roanoke Valley, to the City of Roanoke, and to the
Commonwealth of Virginia; and it is necessary to collectively
address their needs, to continue to develop school/business
partnerships, and to continue to improve and find innovative ways
to develop the curriculum, and she would like to be a part of the
team that is charged with those responsibilities. She stated that
she is pleased with the harmony that has existed in the City of
Roanoke during the last year which has been a year of great change,
especially In the schools, and she expressed appreciation to the
new School Superintendent for coming to Roanoke in March to be a
part of that change. She added that she is proud of her work on
the Audit Committee and the Technology Task Force, and she would
like to continue serving on the School Board because of her
commitment to the young people of Roanoke.
All interviews having been completed, the Mayor declared the
meeting adjourned at 7:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
121
REGUI2~R WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 25, 1994
2=00 p.m.
The Council of the City of Roanoke met in regular session In
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, April 25,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William White, Sr., Elizabeth T.
Bowles, John S. Edwards, James G. Harvey, II, Delvis O. McCadden
and Mayor David A. Bowers ....................................... 6.
ABSENT: Council Member Howard E. Musser ................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; William X Parsons, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
YOUTH CORRECTIONAL FACILITIES-EQUIPMENT: Pursuant
to notice of advertisement for bids for two new heat
pumps and related work at Youth Haven, 1301 Third Street,
S. W., said bids to be received by the City Clerk until
1:30 p.m., on Monday, April 25, 1994, and to be held,
opened and read before the Council at 2:00 p.m., on that
date, or as soon thereafter as the matter may be heard,
the Mayor asked if ~nyone had any questions about the
advertisement for bids, and no representative present
raising any question, the Mayor instructed the City Clerk
to proceed with the opening of the bids; whereupon, the
City Clerk opened and read the one bid received from
Woods Heating, Inc., in the amount of $19,915.00.
(For full text, see bid on file in the City Clerk's
Office.)
122
ACTION:
ACTION:
ACTION:
Mr. Harvey moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mr. Edwards and adopted.
The Mayor appointed William White, Sr., Chairperson,
George C. Snead, Jr., William F. Clark and D. Darwin
Roupe as members of the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss specific legal matters requiring the provision
of legal advice by counsel, being the terms and
conditions of a contract currently in negotiation with a
non-profit agency.
COUNCIL: A report of the City Manager requesting
that Council meet in Executive Session to discuss
specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of a
contract currently in negotiation with a non-profit
agency, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of a contract currently in negotiation with a non-profit
agency, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
123
ACTION:
BUDGET-HOUSING/AUTHORITY-PLANNING-GRANTS: A report
of the City Manager recommending that Council schedule a
public hearing to be held on Monday, May 9, 1994, at 7:30
p.m., or as soon thereafter as the matter may be heard,
to consider the proposed 1994-95 Community Development
Block Grant Program, was before the body.
The City Manager advised that the City receives an
annual entitlement from the U. S. Department of Housing
and Urban Development (HUD) in the form of a Community
Development Block Grant (CDBG); that HUD representatives
informed City staff that Roanoke's CDBG entitlement will
be $2,276,000.00 for the City's fiscal year 1994-95, or
an increase of $200,000.00 over fiscal year 1994 funding;
and revenue is estimated to be available from the
following additional sources for fiscal year 1995:
$603,100.00 estimated program income generated
from prior CDBG programs,
$64,767.00 transferred from
entitlement years, and
prior grant
$617,034.00 in estimated carry-over funds for
continuing projects.
The City Manager pointed out that Council will be
briefed at its meeting on Monday, May 2, 1994, on
recommended activities for the fiscal year 1994-95 CDBG
program.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the
recommendation of the City Manager to hold a public
hearing on Monday, May 9, 1994, at 7:30 p.m. The motion
was seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
MAYS: None ....................................... 0.
(Council Member Musser was absent.)
HOUSING/AUTHORITY: A report of the City Manager
with regard to the City's authority to control the design
of new buildings, advising that recently a group of
residents of the City presented a petition of concern
124
ACTION:
relative to the design of certain single family houses
that were recently built in certain parts of the City and
the citizens asked that Council consider actions to
regulate the design of such houses, was before the body.
It was explained that the City is allowed to
regulate the type and intensity of uses (zoning, business
licensing, etc.), the condition of buildings as that
condition relates to health and safety (building codes,
fire codes), and aesthetics and style of construction in
areas of historic significance which would be destroyed
irrevocably by incompatible design.
The City Manager advised that in response to
concerns of citizens regarding the design of inflll
construction in areas not designated as historic, the
1993 General Assembly further expanded the City's
authority to control the style of new construction and
rehabilitation, and this authority is limited to
neighborhoods which are identified specifically in the
Comprehensive Plan as having either historic or unique
architectural value; are included in designated
Conservation Areas, Rehabilitation Districts or
Redevelopment Areas; and for which the City adopts
specific design standards to apply to construction or
rehabilitation.
The City Manager further advised that City staff is
currently working toward completing the required design
standards, making necessary amendments to the Zoning
Ordinance, and updating the Comprehensive Plan to
identify target areas. He added that the City will
continue to search for ways to offset some of the
builder's costs to help facilitate attractive, quality
developments, and concepts toward that end are being
examined for a plan to encourage new upscale housing,
which recommendations will be submitted to Council in
June.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the report be
filed. The motion was seconded by Mr.
adopted by the following vote:
received and
McCadden and
125
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of William R. Hackley, Sr., as
a member of the Roanoke Arts Commission, to fill the
unexpired term of Melody S. Stovall, resigned, ending
June 30, 1995, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY EMPLOYEES-BUDGET-PENSIONS: Clarence R. Martin,
President, Roanoke City Retirees Association, appeared
before Council and requested that retirees be given a pay
raise in fiscal year 1994-95, and that permanent pay
raises be granted in the future. He advised that there
are 1,100 City retirees, some of whom earn between
$500.00 and $600.00 per month and their pension check
must be increased in order to keep up with the cost of
living.
Without objection byCouncil, the Mayor advised that
Mr. Martin's remarks would be referred to 1994-95 budget
study.
126
ANNUAL REPORTS-COMMITTEES-HOUSING/AUTHORITY: Neva J.
Smith, Executive Director, City of Roanoke Redevelopment
and Housing Authority, appeared before Council and
presented the 1992-93 Annual Report Of the Housing
Authority.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Without objection by Council, the Mayor advised that
the Annual Report would be received and filed.
PETITIONS AND COMMUNICATIONS:
POLICE DEPARTMENT-BUDGET-COMMONWEALTH'S ATTORNEY-
GRANTS: A communication from the Honorable Donald S.
Caldwe11, Commonwealth's Attorney, advising that in order
to better fund law enforcement efforts to fight crime,
particularly drug crime, in 1986 the Federal government
adopted a system of asset forfeiture whereby forfeited
assets, under certain conditions, could be returned to
local law enforcement agencies, police and prosecutors,
for use in their fight against crime; and in August 1991,
a grant fund account for cash assets forfeited to the
Office of the Commonwealth's Attorney was established
with an appropriation of $25,000.00, was before Council.
It was further advised that since August 1991, the
office of the Commonwealth's Attorney has expended the
$25,000.00 originally appropriated; that revenues
collected through April 13, 1994, for the grant total
$33,573.00, and were deposited in Account No. 035-035-
1234-7107; that current revenue estimate is $25,000.00
and funding received in excess of the estimated revenue
totals $8,573.00 and needs to be appropriated at this
time; and in order to facilitate receipt and distribution
of the funds, as well as protect the public's confidence
through systematic accounting, action by Council is
requested to authorize the Director of Finance to
continue the grant fund accounts through which the
Commonwealth may deposit and disperse funds.
The Commonwealth's Attorney recommended that Council
concur in the request to continue a grant fund account
for cash assets forfeited to the Office of the
Commonwealth's Attorney, and appropriate $8,573.00 to the
following grant fund accounts:
127
ACTION:
Administrative Supplies
Expendable Equipment
(<$500.00)
Training & Development
Other Rental
CIS-Personal Computer
Rental/Maintenance
Furniture & Equipment
>$500.00
035-026-5140-2030
035-026-5140-2035
035-026-5140-2044
035-026-5140-3075
035-026-5140-7007
035-026-5140-9005
Total
$1,000.00
573.00
1,000.00
2,500.00
2,500.00
1~000.00
$8,753.00
A report of the City Manager concurring in the
recommendation, was also before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(%31956-042594) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 47.)
Mr. White moved the adoption of Ordinance No. 31956-
042594. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
without objection by Council, the Mayor advised that
the report of the City Manager would be received and
filed.
REPORTS OF OFFICERS=
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
128
ACTION:
EMERGENCY SERVICES-MANAGEMENTANDBUDGET: The City
Manager submitted a written report advising that the
Governor declared a state of emergency to exist in the
Commonwealth of Virginia as a result of the Ice storm of
February 8, 1994; that subsequently, a Presidential
Declaration for public assistance only was received for
the Commonwealth of Virginia; and on March 21, 1994,
Council adopted Resolution No. 31928-032194 which
authorized emergency powers to the City Manager as
Director of Emergency Services, to the Director of
Finance as the City's Fiscal Agent, and to the Budget
Administrator as the Applicant's Agent.
It was further advised that a Federal/State Damage
Survey Inspection Team visited the City of Roanoke for
damage assessment on April 1 and April 7 and 8, 1994;
that damage survey reports are anticipated to be
completed for Roanoke prior to April 29, 1994; and
Designation of Applicant's Agent Resolution (FEMA Form
90-63, MAR-l) must be completed and forwarded to the
Federal Emergency Management Agency, District Field
Office, in order to apply for Federal disaster relief
funding.
The City Manager recommended that Council affirmthe
designation of Diane S. Akers, Budget Administrator, as
Applicant's Agent for the City of Roanoke to execute and
submit appropriate documentation and information
regarding Federal and State reimbursement.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#31957-042594) A RESOLUTION granting authority to
apply for disaster relief and to provide assurances
required in connection with such disaster relief.
(For full text of Resolution, see Resolution Book No. 56,
page 48.)
Mrs. Bowles moved the adoption of Resolution No.
31957-042594. The motion was seconded by Mr. McCadden
and adopted by the following vote:
129
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
STATE HiGHWAYS-LEGISLATION-PLANNING-INDUSTRIES-
ECONOMIC DEVELOPMENT-TRAFFIC: The City Manager submitted
a written report in connection with the Transamerica
Transportation Corridor (TTC) advising that a
communication from the Mayor was referred to the City
Manager by Council on Monday, January 3, 1994, for
consideration and recommendation. He presented
background information in connection with the TTC and
pointed out that currently the following four technology
alternatives have been selected for further study:
Technology Alternative A:
Technology Alternative B:
Technology Alternative C:
Technology Alternative D:
Upgraded Highway
Upgraded Rail
Super-highway and
Truckway
Very High Speed
Fixed Guideway
ACTION:
The City Manager recommended that Council adopt a
measure in support of an alignment for the Transamerica
Transportation Corridor in close proximity to Roanoke and
on an alignment that would generally follow 1-64 to U. S.
Route 220 south to U. S. Route 460 to Lynchburg and
onward to Norfolk; and that other localities and
interested parties along the proposed alignment be
encouraged to take similar positions endorsing
development of the TTC along this proposed corridor.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#31958-042594) A RESOLUTION supporting alignment
of the Transamerica Transportation Corridor in close
proximity to the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 56,
page 49.)
Mr. McCadden moved the adoption of Resolution No.
31958-042594. The motion was seconded byMrs. Bowles and
adopted by the following vote:
130
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance
submitted the financial report for the City of Roanoke
for the month of March 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. McCadden moved that the financial report be
received and filed. The motion was seconded by Mr. White
and adopted.
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS-CITY PROPERTY-
HOUSiNG/AUTHORiTY-INDUSTRIES-GRANTS-ECONOMIC DEVELOPMENT-
STREETS AND ALLEYS: Council Member White, Chairperson of
a committee appointed by the Mayor to tabulate bids
received for improvements to the Deanwood Industrial Park
area, presented a written report o~ behalf of the
Committee, recommending that Council approve the
following actions:
authorize the City Manager to enter into a
unit price contract for improvements to
Connecticut Avenue, in a form to be approved
by the City Attorney, with Adams Construction
Co., in the amount of $98,493.75, and 120
consecutive calendar days for completion of
the work;
authorize the Director of Finance to transfer
$99,196.00 from Account No. 035-093'-9330-5131,
to an account in the Grant Fund entitled,
"Deanwood Industrial Park Improvements":
Contract $98,493.75
Contingency 702.25
Total $99,196.00
reject all other bids received by the City.
131
ACTION:
ACTION:
The City Manager submitted
concurring in the recommendation of
(For full text,
Office.)
Mr. White
ordinance:
a written report
the committee.
see reports on file in the City Clerk's
offered the following emergency budget
(%31959-042594) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 51.)
Mr. White moved the adoption of Ordinance No. 31959-
042594. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ........................................
(Council Member Musser was absent.)
Mr. White offered the following emergency ordinance:
(#31960-042594) AN ORDINANCE accepting the bid of
Adams Construction Company for improvements to
Connecticut Avenue, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see ordinance Book No. 56,
page 52.)
Mr. White moved the adoption of Ordinance No. 31960-
042594. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
132
ACTION:
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
SEGREGATION/INTEGRATION-ACTS OF ACKNOWLEDGEMENT-
ROANOKE SYMPHONY ORCHESTRA-DECEASED PERSONS: Mr. Harvey
offered the following resolution:
(#31961-042594) A RESOLUTION memorializing the late
Arthur Taubman.
(For full text of Resolution, see Resolution Book No. 56,
page 53.)
Mr. Harvey moved the adoption of Resolution NO.
31961-042594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-ROANOKE NEIGHBORHOOD
PARTNERSHIP-NEIGHBORHOOD ORGANIZATIONS: Mr. White moved
that the City Attorney be requested to prepare the proper
measure congratulating the Northwest Neighborhood
Environmental Organization upon receipt of the 1994
President's Volunteer Action Award. The motion was
second by Mr. McCadden and adopted.
OTHER HEARINGS OF CITIZENS: None.
At 2:25 p.m., the Mayor declared the meeting in
recess.
At 3:33 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
133
ACTION:
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
There being no further business, the
meeting adjourned at 3:35 p.m.
Mayor declared the
ATTEST:
Mary F. Parker
City Clerk
APPROVED
Mayor
134
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
April 25, 1994
7:00 p.m.
The Council of the City of Roanoke met in special session on
Monday, April 25, 1994, at 7:00 p.m., in the Auditorium of William
Fleming Hlgh School, 3649 Ferncliff Avenue, N. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadde~, Wllllam White,
Sr., and Mayor David A. Bowers .................................. 6.
ABSENT: Council Member Howard E. Musser ................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Rltchie, Sr., Assistant City Manager; Wilburn C. Dlbling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BUDGET-TAXES: The Mayor advised that the purpose of the
special meeting was to hear comments of citizens with regard to the
real estate tax rate for fiscal year 1994-95. He further advised
that the City Manager has reconuuended that the real estate tax rate
remain at $1.23 per $100.00 of assessed value.
Notice of advertisement of the public hearing was published in
the Roanoke Times & World-News on Monday, April 18, 1994, and in
the Roanoke Tribune on Thursday, April 21, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
Mayor Bowers stated that it was a privilege for Elected and
Administrative Officials of the City of Roanoke to host the public
hearing to receive comments and/or remarks of citizens with regard
to the real property tax levy in the City of Roanoke, and based on
the proposed real property tax rate and changes in other revenues,
the total budget of the City of Roanoke will exceed last year's by
5.47 per cent.
The Mayor inquired if there were persons in attendance who
would like to address Council with regard to the City's real
property tax levy; whereupon Mr. Charles D. Russell, 3815 Sunrise
Avenue, N. W., appeared before Council and inquired about the
135
formula used by the City for calculating real property assessments.
He called attention to a home in his neighborhood that conta£ns
3,600 square feet of 1tying space compared to his home which
contains 952 square feet, and according to his calculations, the
assessment on his property is based on 68 cents per square foot
compared to the larger house which is based on at 41 cents per
square foot. He stated that it would appear that the square
footage for the smaller house would be calculated at a lesser rate
than the square footage for the larger house.
Mr. Harvey moved that the remarks of Mr. Russell be referred
to the Director of Real Estate Valuation for appropriate response.
The motion was seconded by Mr. White and adopted.
No other persons wishing to be heard on the real property tax
levy, the Mayor declared the special meeting adjourned at 7:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Mayor
136
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
April 25, 1994
7:15 p.m.
The Council of the City of Roanoke met in special session on
Monday, April 25, 1994, at 7:15 p.m., in the Auditorium of Willia~
Fleming High School, 3649 Ferncliff Avenue, N. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, William White,
Sr., and Mayor David A. Bowers .................................. 6.
ABSENT= Council Member Howard E. Musser ................... 1.
OFFICERS PRESENT~ W. Robert Herbert, City Manager; James D.
Rttchie, Sr., Assistant City Manager; Wllburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
BUDGET= The Mayor advised that the purpose of the special
meeting was to hear comments of citizens with regard to the City
Manager's recommended budget for fiscal year 1994-95.
Notice of advertisement of the public hearing was published in
the Roanoke Times & World-News on Monday, April 18, 1994, and in
the Roanoke Tribune on Thursday, April 21, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor further advised that it was a privilege for Elected
and Administrative Officials of the City of Roanoke to host the
public hearing on the Roanoke City Budget for fiscal year 1994-95.
He explained that in accordance with requirements of Section 33 of
the Roanoke City Charter pertaining to the annual budget, the City
Manager has recommended a balanced fiscal year 1994-95 General Fund
budget totalling $136,811,536.00, advising that the recommended
budget accomplishes six primary funding goals, 1.e.: (1) protection
of the City's financial stability and integrity, (2) funding of pay
raises for employees to retain regional competitiveness, (3)
limiting financial burden on City residents through no additional
reductions in services to Roanoke's citizens, (4) full funding of
employee group life insurance premiums, (5) full funding of
increased landfill dumping fees -- the second of three successive
annual increases, and (6) full funding of the School Board's basic
budget.
137
The Mayor pointed out that the City Clerk had arranged for
citizens to register to speak, and they would be recognized in the
order in which they had registered.
The following persons addressed Council:
Lucian Y. Grove, representing Center In The Square, reviewed
information with regard to budget figures, children's programs, and
a comparison of Center In The Square to other cultural
organizations in the Commonwealth of Virginia. Re expressed
appreciation for Council's continued support, for without Council's
past assistance, the facility would not have attained its present
level of success, and it would not be a destination point for
tourists, school children, area families and visiting business
prospects. He stated that Center In the Square will continue to do
its part to help make Roanoke a great place to live and to raise a
family and to insure that residents are provided with a quality
cultural life, education and entertainment. He further stated that
people from all walks of life visit the facility, and the
organizations housed in Center In The Square serve a diverse public
with a vast array of programs. He added that Center In The Square
is an anchor for the City Market Just as a large department store
acts as an anchor for a shopping mall, and market merchants praise
Center In The Square and the City partnership with saving the
downtown market area. Re stated that Center In The Square has,
from the very beginning, been in partnership with the Clty of
Roanoke, and the organization would like for this partnership to
continue, and urged that Council support the 1994-95 budget request
of Center In The Square, in the amount of $150,000.00. He conceded
that it is known that Council cannot fund every need at the
requested level, but asked that Council consider Center In The
Square and its cultural contribution as a vital factor in the
continuing growth of the City of Roanoke.
Upon question, Mr. Grove clarified that the State will
contribute $300,000.00, and the City Manager has recommended that
the City contribute $150,000.00; whereupon, Mr. Harvey inquired as
to the amount of funds contributed by Roanoke County, to which
question Mr. Grove responded that Roanoke County is proposing to
contribute $20,000.00 in fiscal year 1994-95.
Mr. Harvey expressed concern that once again the City is
appropriating the "lion's share" of the money, and he hoped that
there will be an equal and fair level of funding of these types of
organizations between localities in the Roanoke Valley in the near
future.
The Mayor advised that he has issued a challenge to the City
Council and to the City Administration that the citizens of Roanoke
want their City to be first in regionalism, first in Valley
cooperation, and first in Valley responsibility. In relationship
138
to funding of Center In The Square by local area governmental
Jurisdictions, he inquired as to the City's ranking, to which Mr.
Grove responded that the City of Roanoke is ranked number one in
funding.
James B. Evans, President, Board of Directors, Virginia Museum
of Transportation, expressed appreciation to the City of Roanoke
for its constant support and commitment to the Transportation
Museum, advising that the Museum is proud to maintain and exhibit
many artifacts that are owned by the City of Roanoke; and members
of the Board of Directors strive to create a greater economic
effect on tourism for Roanoke by creating programs, exhibits and a
facility that will provide wide visitor appeal. He requested that
Council support the Transportation Museum's appropriation request
of $75,000.00 for fiscal year 1994-95 which will continue efforts
to develop educational programs and activities for Roanoke's school
age children to help them better understand Roanoke's rich
transportation heritage. He advised that because of the City's
support, design professionals have completed plans for a hands on
exhibit area which was largely completed in March that interprets
the principals of motion, physics, and mechanical engineering and
because of the City's continued support, the entire project should
be completed by early 1995 and will enable the area to serve as a
prototype for other industrial museums. He stated that initiatives
continue in order to build a resource library which will be an
asset to school teachers, as well as high school and college
students; and the outreach program to City Schools allows staff to
prepare students for their visit to the Transportation Museum.
Additionally, he stated that the Museum has a significant
collection of rare architectural drawings, films, photographs and
books, all of which help to develop a strong resource library that
will serve as an excellent educational source for students,
teachers and interested citizens. He stated that the Museum's
collection includes the most comprehensive display of diesel
locomotives in the United States insofar as automobiles, trucks,
horse drawn vehicles, airplanes and buses. He stated that the
overall site plan for the Museum was recently completed and
construction work will soon commence on what is thought to be an
exciting cultural attraction and economic stlmulus for the City of
Roanoke. In concluding, he advised that the City's continued
support from year to year has enabled the Virginia Museum of
Transportation to both preserve and expand exhibits and with the
City's continued funding, the Museum will make significant strides
toward attaining its goals of becoming an educational resource and
premier historic attraction for the City of Roanoke and the
Commonwealth of Virginia.
Gerald L. Carter, President, Roanoke Valley Convention and
Visitors Bureau, appeared before Council in support of additional
funds requested by the Convention and Visitors Bureau. He
introduced Martha A. Mackey, Executive Director, Roanoke Valley
139
Convention and Visitors Bureau, who advised that the City of
Roanoke has taken the leadership role in funding the Convention and
Visitors Bureau. She pointed out that in this year's budget, as in
previous years, the Bureau is requesting a percentage based upon
tax revenues received and of that percentage, Roanoke City receives
65 per cent, Roanoke County receives 25 per cent and the City of
Salem receives ten per cent; therefore, the Convention and Visitors
Bureau is requesting $650,000.00 from Roanoke City (the City
Manager recommended $500,000.00), $250,000.00 from Roanoke County
and $100,000.00 from the City of Salem. She added that she was
approached earlier in the evening by an individual to clarify a
question in regard to advertising that was coordinated last year by
the Convention and Visitors Bureau for the Hotel Roanoke Conference
Center. She explained that the Convention Bureau was asked to
perform certain tasks under the contract for advertising the
Conference Center, and she assured Council that the Convention
Bureau performed its task over and above the financial commitment
that was requested insofar as printing, advertising, labor, etc.
She stated that Convention Bureau attorneys advised that by
dedicating a portion of their budget to the Conference Center,
which is managed by Doubletree, the Convention Bureau's 501 (c)(6)
status may be jeopardized by showing a competitive advantage to the
Conference Center, and attorneys suggested that the Convention
Bureau distance itself from directly targeting its monies for
specific properties; however, the Convention Bureau intends to do
"destination advertising", which all destination marketing
organizations perform. She explained that in the proposed budget,
convention destination advertising well exceeds leisure
advertising, which means that sales efforts will be supported by
advertising. She stated that the Convention Bureau was requested
by City Council's appointees to the Board of Directors to engage in
a strategic plan through Virginia Polytechnic Institute and State
University which was approved by the Board of Directors, and a
strategic plan was prepared by Virginia Tech which was followed by
a work plan for next year. She advised that a study is of no use
without a plan of action, that a plan of action is in place,
however, a plan of action is of no advantage without the foundation
of support of financlal means. She stated that the Convention
Bureau is pleased to be one of the few organizations that has an
opportunity to make money for the City of Roanoke by generating
more taxes to fund the vitally important programs of the City. She
requested that Council consider raising the City's contribution by
$150,000.00, for a total of $650,000.00, in fiscal year 1994-95 to
the Roanoke Valley Convention and Visitors Bureau.
Upon question, Ms. Mackey responded that the City has always
been first in funding for the Roanoke Valley Convention and
Visitors Bureau and the City has received the "lion's share" of tax
revenues.
140
Upon question, Mr. Evans advised that the City of Roanoke hae
been first in funding for the Virginia Museum of Transportation.
Audrey M. Wheaton, Vice-President, Board of Directors, the
Harrison Museum of African-American Culture, expressed appreciation
to the City Manager for recommending the same level of support,
$85,000.00, for the Harrison Museum that was appropriated in fiscal
year 1993-1994, and expressed appreciation to the City for its
support over the past eight years. She advised that in August
1993, the Museum hosted the African-American Museum's Annual
Conference and received rave reviews which brought many people into
the Roanoke Valley; that the oral history project will continue,
and the Henry Street Heritage Festival will celebrate its tenth
year on September 24. She stated that the Harrison Museum is
currently hosting the high school art exhibit for the fourth
consecutive year, the new gift store opened in February 1994,
travelling exhibits were conducted including an exhibit on local
heros which was held in cooperation with the Roanoke Valley History
Museum, as well as a free standing exhibit, and a travelling trunk
containing African artifacts and musical instruments should be
ready in the fall to be taken to the elementary schools. She added
that the Harrison Museum is progressing well, but it needs the
continued support of Roanoke City and requested that Council fund
the Museum at the recommended level of $85,000.00 for fiscal year
1994-95.
Melody S. Stovall, Executive Director, Harrison Museum of
African-American culture, expressed appreciation for Council's
cooperation and support over the past eight years. She advised
that because of the City of Roanoke and the support that the
Harrison Museum has received, it has been able to accomplish
remarkable things with a small staff and support volunteers. She
advised that the City of Roanoke is number one in funding of the
Harrison Museum of African-American culture.
Mildred P. Willis, President of the Alliance for the Mentally
Ill of the Roanoke Valley, which is comprised of families and
friends of the mentally ill and the mentally lll themselves,
advised that the goal of the Alliance is to improve the quality of
life for those afflicted with chronic mental illness. She pointed
out that the Alliance would like to bring to Council's attention
the need for services for those City residents who suffer from
mental illness. She noted that case managers are needed to see
mental health consumers as frequently as required in their
residential settings, whether they be parental homes, homes for
adults, or their own apartments or homes; that emergency services
staff is needed to respond promptly where a crisis is occurring in
order to collaborate with police at the site, to support police in
their efforts and to begin assessment of the mental health consumer
141
in the situation; that vocational opportunities are needed for
those who had an onset of illness prior to completing school or
establishing a vocation and for those who wish to return to the
work force but need assistance in doing so; and affordable housing,
including congregate living with support and supervision, is needed
to provide a decent environment and to insure that relapse does not
occur. She advised that Council has the power in setting the
budget for Roanoke City to make these needs a reality with dollars,
and the Alliance for the Mentally Ill requests that Council fund
the organization at the level requested by Blue Ridge Community
Services which is the agency responsible for delivering these
needed services. She pointed out that Roanoke City is the number
one contributor to the Alliance for the Mentally Ill of the Roanoke
Valley.
(The City Manager recommended that $326,374.00 be lncluded in
fiscal year 1994-95 budget for Blue Rldge Community Services.)
Amy D. Lowman, 2633 Westhampton Avenue, S. W., Member of the
Board of Directors, Blue Ridge Community Services, appeared before
Council in support of the request of the agency for allocation of
funds for fiscal year 1994-95. She advised that the organization
provides mental health, mental retardation and substance abuse
services to the citizens of the Counties of Botetourt, Craig and
Roanoke and the Cities of Roanoke and Salem. She stated that the
funding request of Blue Ridge Community Services was prepared in
accordance with the local match policy which calls for matching
State funds at a 90/10 ratio with local tax dollars, and the
requested allocation represents the amount of funds necessary to
maintain all programs at the current level of service. She advised
that Blue Ridge Community Services provided mental health, mental
retardation and substance abuse treatment or counseling services to
4,736 Roanoke City residents during the fiscal year which ended in
June 1993, and the value of these services was $6,102,534.00, which
represents $19.36 in services for each local match dollar provided
by the City. She further advised that for fiscal year 1994, the
City allocated $315,252.00 in local tax dollars to Blue Ridge
Community Services, and the agency has requested an allocation Of
$411,568.00 for fiscal year 1994-95, and an appropriation in a
lesser amount than was requested will jeopardize State funds and
existing service delivery. She stated that the unmet needs of
clients throughout the system are staggering and society cannot
continue to deny individuals with mental disabilities the services
they need to enable them to live successfully in their community.
On behalf of Roanoke City citizens who continue to benefit from the
services of Blue Ridge Community Services, she expressed
appreciation to the City of Roanoke.
142
Edward L. Crawford, Route 1, Union Hall, Virginia, Roanoke
City Flrefighter, expressed appreciation for the proposed pay
increase that City employees will receive on July 1. He raised
questions in regard the EMT Salary Supplement and the HAZ-MAT
Supplement, and advised that the supplement covers 42 Fire
Department employees for six months. He spoke in connection with
an evaluation by the City of the $100.00 monthly supplement
received by firefighters for their service as EMT responders, and
explained that firefighters understood when they involved
themselves in the program three years ago that the program and the
$100.00 per month supplement would be evaluated; however, since the
program was initiated, 150 firefighters have been trained to this
level and the services of only 50 firefighters are currently being
used. He addressed the urgency of bringing all fire engine
companies on line to support emergency services in the City. He
added that firefighters have tried to deliver the services in good
faith, but expressed frustration in connection with the amount of
time it has taken for the City to review the salary supplement
issue. He explained that added duties for firefighters have
created additional physical stress due to risk and responsibilities
associated with the amount of time and training which is required
to retain the necessary certification as EMT responders, and
firefighters are now being asked to continue to serve as emergency
medical technicians for another seven month period while the
evaluation takes place at no additional salary supplement. He
requested that Council instruct the City Administration to address
the salary supplement issue and not keep firefighters in suspense
any longer.
The Mayor raised a question as to whether or not the mutual
aid pact for emergency medical services with other Roanoke Valley
jurisdictions allows for the charging of fees for services rendered
to citizens residing outside of the corporate limits of the City of
Roanoke, and requested that he be provided with a response either
during or shortly after 1994-95 budget study.
The Mayor inquired if there were other persons in attendance
who wished to be heard. There being none, the Mayor declared the
meeting adjourned at 8:10 p.m.
APPROVED
ATTE ST:
Mary F. Parker David A. Bowers
City Clerk Mayor
143
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 2, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Cha~ber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, May 2, 1994,
at 2:00 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetinqs~ of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Howard E. Musser (left the
meeting at 2:40 p.m.), William White, Sr., Elizabeth T. Bowles,
John S. Edwards, James G. Harvey, II, Delvis O. McCadden and
Mayor David A. Bowers ............................................ 7.
ABSENT: None ............................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened
Sylvester-Johnson, Director
Mission.
with a prayer' by The Reverend Joy
of Development, Roanoke City Rescue
The Pledge of Allegiance to the Flag of the United States
America was led by Mayor Bowers.
ACTION:
of
ACTS OF ACKNOWLEDGEMENT-NEIGHBORHOOD
ORGANIZATIONS: Council having requested the City
Attorney to prepare the proper measure commending the
Northwest Neighborhood Environmental Organization upon
receipt of the 1994 President's Volunteer Action Award,
Mr. Edwards offered the following resolution:
(#31962-050294) A RESOLUTION recognizing and
commending the members of the Northwest Neighborhood
Environmental Organization, Inc.
(For full text of Resolution, see Resolution Book No. 56,
page 54.)
Mr. Edwards moved the adoption of Resolution No.
31962-050294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
144
AYES: Council Members Musser, White, Bowles,
Edwards, Harvey, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
The Mayor presented Ms. Florine L. Thornhill,
President, Northwest Neighborhood Environmental
Organization, with a ceremonial copy of Resolution No.
31962-050294 and a pewter cup with the Roanoke City Seal
affixed thereto.
PROCLAMATIONS-ARCHITECTURAL REVIEW BOARD-TOURISM:
The Mayor advised that National Preservation Week will be
observed across the United States on May 8-14, 1994, and
Virginia Heritage Tourism Weeks will be celebrated
throughout the Commonwealth of Virginia on May 1-15,
1994; whereupon, he presented Dr. John R. Kern, Director,
Roanoke Regional Preservation Office, with a proclamation
declaring May 1 15, 1994, as Virginia Tourism Weeks.
Dr. Kern advised that Virginia Heritage Tourism
Weeks focus attention on the State's history which is a
sense of the community and a sense of the past that
causes each community to be unique and special as a
result of economic revenue generated from individuals who
choose to visit, to return and to locate businesses in
places that have chosen to preserve historic sites. He
called attention to historic properties that tell the
unique and special history of the City of Roanoke such as
Fire Station Number One, the Southwest Historic District,
and the City Market Historic District. He stated that
the Roanoke Preservation Office, along with other
preservation organizations, have worked with the City of
Roanoke to interpret the unique history of the community,
to conduct heritage education workshops that were well
attended, and to conduct tours leading to the promotion
of heritage tourism. He added that the Roanoke
Preservation Office also worked with the City and
Virginia Polytechnic Institute and State University to
expedite design and environmental review for The Hotel
Roanoke which is the keystone of heritage tourism
projects in the entire Roanoke area. He expressed
appreciation to Council for supporting the efforts of the
Roanoke Valley Preservation Foundation to recognize the
unique history of the area and for the opportunity to
work with the City on planning leading to the realization
of the full economic potential of historic resources that
exist in the City of Roanoke.
145
ACTION:
ACTION:
Martha A. Mackey, Executive Director, Roanoke Valley
Convention and Visitors Bureau, invited the Members of
Council to a news conference to be held on Wednesday,
May 4, 1994, commemorating the event.
George A. Kegley, President-Elect, Roanoke Valley
Preservation Foundation, expressed appreciation to
Council for its past interest in preservation of historic
structures, and advised that he looks forward to
participating in other cooperative ventures with the City
of Roanoke.
BID OPENINGS
BRIDGES-NORFOLK SOUTHERN CORPORATION-STREETS AND
ALLEYS: Pursuant to notice of advertisement for bids for
repairs to Jefferson Street Bridge over Norfolk Southern
Railway, Contract I, said bids to be received by the City
Clerk until 1:30 p.m., on Monday, May 2, 1994, and to be
held, opened and read before the Council at 2:00 p.m., on
that date, or as soon thereafter as the matter may be
heard, the Mayor asked if anyone had any questions about
the advertisement for bids, and no representative present
raising any question, the Mayor instructed the City Clerk
to proceed with the opening of the bids; whereupon, the
City Clerk opened and read the following bids:
BIDDER
Lanford Brothers Co., Inc.
Corte Construction Co., Inc.
Allegheny Construction Co.,
Inc.
TOTAL AMOUNT
$127,071.00
176,500.00
204,500.00
(For full text, see bids on file in the City Clerk's
Office.)
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and Charles M. Huffine as members of the
committee.
STREETS AND ALLEYS-SIDEWALK/CURB AND GUTTER:
Pursuant to notice of advertisement for bids for asphalt
concrete overlays and pavement profiling of various
streets within the City of Roanoke, said bids to be
received by the City Clerk until 1:30 p.m., on Monday,
May 2, 1994, and to be held, opened and read before the
Council at 2:00 p.m., on that date, or as soon thereafter
as the matter may be heard, the Mayor asked if anyone had
146
any questions about the advertisement for bids, and no
representative present raising any question, the Mayor
instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read the
following bids:
BIDDER
BASE BID ALT. 1 ALT. 2
Adams Construction Co.
L. H. Sawyer Paving
Co., Inc.
S. R. Draper Paving
Co., Inc.
$1,163,168.30
1,251,105.80
1,268,641.70
$49,500.00
49,500.00
49,500.00
$249,820.00
252,299.00
260,820.00
(For full text, see bids on file in the City Clerk's
Office.)
ACTION:
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
ACTION:
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and Charles M. Huffine as members of the
committee.
PUBLIC HEARINGS
ZONING: Council at its meeting on Monday, April 11,
1994, having continued a public hearing on the request of
Wal-Mart Stores, Inc., and William Hunt Staples, et al.,
that a .6536-acre and a .8091-acre portion of a tract of
land containing 62.5379 acres, located adjacent to
Interstate 581 and the terminus of Broad Street, N. W.,
identified as Official Tax No. 2250101, be rezoned from
LM, Light Manufacturing District, and RS-3, Residential
Single Family District, to C-2, General commercial
District, the matter was again before the body.
The Mayor advised that several persons had
registered to speak, however, he was informed just
minutes prior to convening the Council meeting that the
public hearing will be cancelled inasmuch as Wal-Mart
Stores, Inc., had withdrawn its petition for rezoning.
He further advised that the City and Wal-Mart will
endeavor to address the traffic problems in the area and
Wal-Mart and the City will continue to work toward a
multi-party agreement, including an agreement with the
Valley View Mall interests and the Watts family to
address traffic concerns. He pointed out that in all
147
ACTION:
respects, Wal-Mart Store officials, the Watts family,
Valley View interests, attorneys, and the City Attorney
and his staff have worked cooperatively and expressed
appreciation for the spirit of cooperation.
An individual from the audience requested to be
heard on the matter; whereupon, the Mayor advised that in
order to abide by the rules of Council, he would
entertain requests to be heard under Agenda Item No. 10,
Other Hearings of Citizens, inasmuch as there was no
action to be taken because the request for rezoning had
been withdrawn by the petitioner.
The Mayor requested that the City Manager report to
Council within 24 hours as to necessary action(s) to be
taken.
(See Page No. 7 for further discussion.)
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Musser and adopted by the following vote:
148
ACTION:
AYES: Council Members Musser, White, Bowies,
Edwards, Harvey, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
STATE HIGHWAYS-LEGISLATION: A communication from
Mayor David A. Bowers advising that he was pleased to
learn that the Virginia Department of Transportation and
the majority of the Virginia Congressional delegation
have joined with Governor Allen in proposing that
Interstate 73 come through Montgomery County, along the
Smart Road, and southward through Franklin County to the
Martinsville area to connect with the route in North
Carolina, was before Council.
The Mayor pointed out that the proposed route will
be several miles outside of the City of Roanoke,
therefor, it is appropriate to begin the process to make
sure that an interstate connector be built from
Interstate 581 to Interstate 73 southwest of the City.
In the spirit of Valley cooperation and regionalism, he
requested that Council ask the administration for advice
as to how to proceed in dealing with Roanoke's
neighboring jurisdictions, VDOT and others concerned
about how the City can best proceed to make sure that
there is a direct link between the City and the proposed
Interstate 73 route southwest of Roanoke.
The Mayor requested that the matter be
the City Manager for appropriate response
within 90 days.
referred to
to Council
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the matter be referred to the
City Manager for appropriate response within 90 days.
The motion was seconded by Mr. Musser and adopted by the
following vote:
AYES: Council Members Musser, White, Bowles,
Edwards, Harvey, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
At this point, 2:40 p.m., Council Member Musser left
the meeting.
At 2:40 p.m., the Mayor declared the meeting in
recess.
149
At 2:45 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
ZONING: In explanation of the Chair's previous
ruling on the public hearing in connection with the
request of Wal-Mart Stores, Inc., to rezone land in the
area of Interstate 581 and Broad Street, N. W., (see Page
No. 5), the Mayor advised that no action will be taken by
the Council inasmuch as Wal-Mart has withdrawn its
request for rezoning, and therefore, it would be
inappropriate to discuss the matter. He advised that if
individuals in attendance had questions, he would be
pleased to respond to the questions informally with the
consent of Council in order to avoid a misunderstanding;
however, he explained that it is not unusual for a
petition to come before the Council and to be withdrawn
at the last minute by the petitioner. He added that it
was the decision and the right of the petitioner to
withdraw the request for rezoning.
Ms. Ann W. Foster, 2322 Oakland Boulevard, N. W.,
inquired as to why knowledge of previous discussions with
Wal-Mart officials was withheld from the public during
the past two year~; whereupon, the Mayor requested that
the question be registered and that the City Manager
respond within a reasonable period of time.
Ms. Sarah Crawford, 3534 Courtland Road, N. W.,
inquired as to future action to be taken by the City;
whereupon, the Mayor advised that the City Manager was
previously requested to advise Council as to the
necessary actions to be taken, if any. (See Page No. 23
for further remarks.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke
City School Board requesting the closeout of 61 completed
school grants, resulting in a net reduction of
$462,329.00, was before Council.
150
ACTION:
A report of the Director of Finance advising that
the request to closeout the 61 grants is necessary
inasmuch as the grant programs have been completed, was
also before Council.
(For full text, see communication and report on file In
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#31963-050294) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 56.)
Mr. White moved the adoption of Ordinance No. 31963-
050294. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUDGET-GRANTS-PLANNING-HOUSING/AUTHORITY: The City
Manager submitted a written report advising that the City
of Roanoke receives an annual grant of funds from the
U. S. Department of Housing and Urban Development (HUD)
based on a formula which considers age of housing,
poverty levels and other "distress" factors; that the
amount of the Co~munity Development Block Grant (CDBG) is
closely related to how much the U. S. Congress
appropriates nationwide, rather than anything that the
City of Roanoke does; and since 1974, the City has
received approximately $37 million in CDBG funds which
have been used on numerous projects in housing, economic
development, community services and public improvements.
It was explained that the City's CDBG entitlement
will be $2,276,000.00 for the fiscal year beginning
July 1, 1994, or a $200,000.00 increase over fiscal year
151
1994, and to that will be added $603,100.00 in program
income generated by the grant program from previous
years; that new Housing and Urban Development CDBG funds,
added to $681,851.00 unspent from previous years, will
leverage an estimated $3,002,439.00 in additional monies
from Federal, State and private sources, for a total
program scope of $6,563,390.00; and citizen hearings and
workshops were held on February 1 and April 21 in order
to obtain recommendations of citizens and to identify
community needs for the coming year.
It was advised that proposals for 47 projects and 4
administrative budgets were received totalling
$3,715,576.00, two Section 108 Loan payments and two
other 1994-95 contractual obligations totalling
$1,186,724.00, were received and new and transferred
funding available for allocation totals $2,374,227.00.
The City Manager pointed out that 14 new projects
are being recommended, along with 32 previously funded
projects; and with 46 individual projects and activities
funded in whole or in part with CDBG funds, the fiscal
year 1995 program has been designed to accomplish the
following: provide adequate housing, provide adequate
jobs/employment, reduce instances of crime and drug
abuse, maintain and improve City infrastructure, empower
citizens and neighborhood organizations, compliance with
Federal laws and regulations, and promote community
pride.
In conclusion, the City Manager advised that the
proposed CDBG budget and program is responsive to stated
concerns of the citizens of Roanoke, and meets regulatory
requirements of HUD; and the program provides for housing
improvements, activities for youth, business development,
the creation of new job opportunities, human development,
the strengthening of neighborhood organizations, and
adequate administrative oversight for the entire program
which will allow the City to build upon the successes of
the past and to meet certain urgent critical needs.
The City Manager further advised that Council has
scheduled an evening public hearing to be held on Monday,
May 9, 1994, to receive comments of citizens; and at that
time, Council will be requested to authorize the City
Manager to submit the 1994-95 Statement of Objectives to
the Richmond Office of the Department of Housing and
Urban Development for review.
(For full text, see report on file in the City Clerk's
Office.)
152
Without objection by Council, the Mayor advised that
the report would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-Hb~ DEVELOPMENT-YOUTH-SCHOOLS: The City
Manager submitted a written report advising that the
Comprehensive Services Act (CSA) for At-Risk Youth and
Families established, effective July 1, 1993, a pool of
State funds to be expended for public or private non-
residential or residential services for the targeted
population of troubled youth and families; that the CSA
mandates services for foster care children and for
children whose Individualized Education Plan mandates
specialized private day or residential educational
programs; and the CSA State Funds Pool allocation for the
City of Roanoke for the period July 1, 1993 through
June 30, 1994, is as follows:
State Funds:
Local Funds:
Total Allocation:
$1,983,352.00
1~218,835.00
$3,202,187.00
It was further advised that the Roanoke Interagency
Council, established by Resolution No. 31301-011193,
adopted by Council on Januaz7 11, 1993, to manage the
State Funds Pool, determined that in addition to the
aforementioned State Funds Pool allocation, supplemental
funds in the amount of $1,110,121.00 would be needed for
the period July 1, 1993 through June 30, 1994; and on
June 28, 1993, Council appropriated the following funds
for the Comprehensive Services Act initial State Funds
Pool Allocation and for the projected Supplemental
Allocation:
State Funds:
Local Funds:
Total Allocation:
$2,786,204.00
1~526~104.00
$4,312,308.00
It was explained that in fiscal year 1993-94, the
cost of services fo£ targeted at-risk youth and their
families was underestimated by $14,164.00; that the State
Department of Education, the State fiscal agent for the
CSA, will rein%burse $10,235.00 of the $14,164.00; and the
City of Roanoke is required to provide a local match of
$3,929.00.
The City Manager recommended that Council authorize
the Director of Finance to take the following actions:
increase the revenue estimate in Account No.
001-020-1234-0692, in the amount of $10,235.00,
153
ACTION=
and increase the appropriations in Account No.
001-054-5410-3170, in the amount of $10,235.00;
and
transfer
Account No.
Expenditure,
$3,929.00 from the CSA Contingency,
001-002-9410-2244, to the CSA
Account No. 001-054-5410-3170.
(For full text,
Office.)
see report on file in the City Clerk's
Mr. McCadden offered the following emergency budget
ordinance:
(#31964-050294) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 61.)
Mr. McCadden moved the adoption of Ordinance No.
31964-050294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
BUDGET-GENERAL SERVICES-PUBLIC WORKS-EMERGENCY
SERVICES-COMMUNICATIONS DEPARTMENT-CMERP-EQUIPMENT: The
City Manager submitted a written report advising that
Capital Maintenance and Equipment Replacement needs have
been identified in the Communications Department; that
certain identified items are necessary to insure that the
City has a back up 9-1-1 Communications facility to
provide continued public safety services to citizens;
that should evacuation from the primary emergency center
be necessary due to fire, natural gas leaks or hazardous
materials spills, there would be no means of dispatching
police, fire or EMS units to emergencies; that equipment
will be used daily to support the Public Works Dispatch
function; that single purchases costing less than
$15,000.00 per single item, will be procured in
accordance with small purchase procedures which uses
competitive solicitation of bids; and Council's
appropriation of funds is necessary to provide for the
purchase of certain equipment totalling $21,665.00.
154
ACTION:
The City Manager recommended that Council
appropriate $21,665.00 from the Capital Maintenance and
Equipment Replacement Program to the following accounts:
$500.00 to Building Department, Account No. 001-
052-4330-3050;
$8,423.00 to Communications Department, Account
No. 001-050-4130-9015; and
$12,742.00 to Communications Department, Account
No. 001-050-4130-3005.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#31965-050294)
certain sections
Appropriations, and providing for an emergency.
AN ORDINANCE to amend and reordain
of the 1993-94 General Fund
(For full text of Ordinance, see Ordinance Book No.
page 62.)
56,
Mrs. Bowles moved the adoption of Ordinance No.
31965-050294. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
INDUSTRIES-CONSULTANTS REPORTS-WATER RESOURCES-
STREETS AND ALLEYS: The City Manager submitted a written
report advising that acceptance of a bid submitted by
J. P. Turner and Brothers, Incorporated, for construction
of the Roanoke Centre for Industry and Technology Water
and Access Road was approved by Council on March 7, 1994,
and construction started on April 4, 1994.
It was further advised that the project extends a
water main from Blue Hills Circle to the proposed water
tank site in the Roanoke Centre for Industry and
Technology; that the proposed road alignment crosses a
low lying wet weather stream approximately 850 feet north
of Blue Hills Drive; that foundation conditions of the
location are extremely poor and unsuitable for support of
155
ACTION:
the proposed access roadway; that in order to accommodate
groundwater drainage and improve foundation conditions,
it is necessary to remove unsuitable soil material,
provide for adequate drainage, and stabilize the area
with crushed stone; and proposed corrective action has
been reviewed and accepted by the consulting engineer,
the contractor and City staff.
It was explained that funds are currently
encumbered, in the amount of $171,036.50; that the
original contract award provided for a $18,963.50
contingency fund; that approximately $1,000.00 of the
contingency is obligated for previously incurred
advertising expenses; and contract breakdown is as
follows:
original contract amount
amount of Change Order No.
new contract amount
$171,036.50
1 13~452.12
$184,488.62
The City Manager recommended that Council authorize
execution of Change Order No. 1, in the amount of
$13,452.12, to the contract with J. P. Turner and
Brothers, Incorporated, for a total contract amount of
$184,488.62.
(For full text, see report on file
Office.)
in the City Clerk's
Mr. White offered the following emergency ordinance:
(#31966-050294) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 1 to the City's
contract with J. P. Turner and Brothers, Incorporated,
for the Roanoke Centre for Industry and Technology Water
and Access Road; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 63.)
Mr. White moved the adoption of Ordinance No. 31966-
050294. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
156
BUDGET-SEWERS AND STORM DRAINS-SIDEWALK/CURB AND
GUTTER-STREETSANDALLEYS: The City Manager submitted a
written report advising that acceptance of a bid
submitted by E. C. Pace Co., Inc., for the Liberty Road
Sanitary Sewer Replacement project was approved by
Council on August 9, 1993, and construction started on
September 18, 1993.
It was further advised that sewer replacement was at
a depth in excess of 20 feet; that it was expected that
some of the curb and sidewalk in the immediate area of
the work would be disturbed in order to perform an
excavation of the necessary depth; that contract prices
for curb and sidewalk were established with the bid for
a small quantity for each item; that during execution, it
was necessary to remove and replace more curb and gutter
than was anticipated; and additional funds requested will
cover the cost of installing the additional curb and
sidewalk.
It was explail~ed that funds are currently
encumbered, in the amount of $20,520.00, for the project;
that the original contract award provided for a $3,000.00
contingency fund, and approximately $254.00 of the
contingency is obligated for previously incurred
advertising expenses; and contract breakdown is as
follows:
original contract amount
amount of Change Order No.
advertising expense
new contract amount
$20,520.00
I 10,745.00
254.00
$31,519.00
The City Manager recommended that Council authorize
execution of Change Order No. 1, in the amount of
$10,745.00, to the contract with E. C. Pace Co., Inc.;
and appropriate an add£tlonal $7,999.00 from Sewer Fund
Retained Earnings to Liberty Road Sanitary Sewer
Replacement, Account No. 003-056-8462-9065.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#31967-050294) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 64.)
157
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
31967-050294. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ........................................ 0.
(Council Member Musser was absent.)
Mrs. Bowles offered the following
ordinance:
emergency
(#31968-050294) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 1 to the City's
contract with E. C. Pace Company, Inc., for the Liberty
Road Sanitary Sewer Replacement; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 65.)
Mrs. Bowles moved the adoption of Ordinance No.
31968-050294. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
PARKS AND RECREATION-ARMORY/STADIL~M-YOUTH: The City
Manager submitted a written report advising that the
Roanoke Valley Youth Soccer Club, Inc., has conducted a
variety of youth soccer tournaments in the Roanoke Valley
for eight consecutive years attracting teams from
Virginia and surrounding states; that the Parks and
Recreation Department has worked closely with the Roanoke
Valley Youth Soccer Club, Inc., in coordinating and
scheduling the use of existing facilities in an effort to
advance the quality of local youth soccer programs and to
enhance economic benefits derived from the tournaments;
and the following 1994 soccer tournament dates have been
scheduled:
Virginia Youth Soccer Association State Cup -
May 7 and 8;
158
ACTION:
Crestar Festival Soccer Tournament May 28
and 29;
Roanoke International Soccer Tournament - July 6
and 7~ and
First Virginia Bank Fall Classic - November 19
and 20.
It was further advised that the City has been
requested by the Roanoke Valley Youth Soccer Club, Inc.,
to permlt the sale of soccer related merchandise during
the four tournaments; that Section 24-5, Concessions, of
the Code of the City of Roanoke (1979), as amended,
provides that only Council may award concession
privileges without public advertisement and receipt of
sealed bids; and the contract concessionaire deals
primarily with the sale of food and beverage items at
events.
The City Manager recommended that Council grant
concession privileges to the Roanoke Valley Youth Soccer
Club, Inc., to sell soccer related merchandise at the
River's Edge Sports Complex on the abovereferenced dates;
and that he be authorized to execute a limited concession
agreement with Roanoke Valley Youth Soccer Club, Inc., in
a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#31969-050294) AN ORDINANCE awarding concession
privileges at River's Edge Sports Complex, upon certain
terms and conditions; authorizing the execution of a
limited concession agreement; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 66.)
Mr. McCadden moved the adoption of Ordinance No.
31969-050294. The motion was seconded by Mr. Harvey and
adopted by the following vote:
159
AYES: Council Members White, Bowles, Edwards,
I Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
BUDGET-TRAFFIC-APPALACHIANPOWER COMPANY-COMPLAINTS-
STATE HIGHWAYS-PLANNING-HOTEL ROANOKE CONFERENCE CENTER-
VIRGINIA TECH-SIGNALS AND ALARMS-UTILITIES-STREETS AND
ALLEYS: The City Manager submitted a written report
advising that pursuant to Resolution No. 31622-080993
adopted on August 9, 1993, Council approved the location
and major design features of the realignment of Wells
Avenue from Williamson Road, N. E., to First street,
N. W.; and Appalachian Power Company (APCO) power lines
along this segment of Wells Avenue will be relocated from
overhead to underground, pursuant to Ordinance No. 22055,
adopted February 3, 1975, which requires underground
utility installation in the Gainsboro Neighborhood
Development Project.
It was further advised that a three-party
utility agreement between the Virginia Department of
Transportation (VDOT), Appalachian Power Company and the
City of Roanoke has been prepared and requires prompt
execution by the City to maintain the accelerated project
schedule; that a fully-executed agreement will enable
APCO to proceed with acquisition of all materials needed
for the underground utility lines; that VDOT's policy for
placing utility facilities underground requires that
Council provide ~/)OT with a resolution requesting that
the utilities be placed underground as a part of the
project; that the resolution should also assure that
future utility facilities shall not be permitted overhead
along the project limits, and that the local governing
body has the financial resources available to pay its
share of the costs to place the facilities underground;
and the City's share of costs is estimated in the three-
party agreement at $73,600.00, which cost represents the
City's 50 per cent share (VDOT pays the other 50 per
cent) of non-betterment costs for the placement of APCO
utilities underground in accordance with VDOT policy.
The City Manager recommended that Council take the
following actions:
160
ACTION:
authorize the City Manager to execute, on behalf
of the City, the three-party agreement with the
Virginia Department of Transportation and
Appalachian Power Company for the adjustment of
electric utilities required in conjunction with
the Wells Avenue roadway project;
adopt a resolution requesting that VDOT have the
utility relocations placed underground as a part
of the Wells Avenue roadway project, indicating
that Ordinance No. 22055, adopted on February 3,
1975, for underground utility installations in
the Gainsboro Neighborhood Development Project
is effective within the limits of the Wells
Avenue roadway project, with the resolution to
assure that future utility facilities required
for any proposed improvement, including street
lighting, shall not be permitted to be placed
overhead within any section of the Wells Avenue
project where the utility facility was placed
underground; and further assuring that the City
has the financial resources available to pay its
$73,600.00 share of the costs to place
facilities underground as defined in VDOT's
policy; and
appropriate $73,600.00 to Wells Avenue, Account
No. 008-052-9547-9003.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
(#31970-050294) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 67.)
Mr. Edwards moved the adoption of Ordinance No.
31970-050294. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
161
ACTION:
Mr. Edwards offered the following resolution:
(#31971-050294) A RESOLUTION requesting the
Virginia Department of Transportation to have utility
lines relocated underground as a part of the widening and
realignment of Wells Avenue, N. E., and authorizing
execution of an agreement with the Virginia Department of
Transportation and Appalachian Power Company relating to
the underground relocation of utility lines in connection
with the widening and realignment of Wells Avenue, N. E.
(For full text of Resolution, see Resolution Book No. 56,
page 68.)
Mr. Edwards moved the adoption of Resolution No.
31971-050294. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
REPORTS OF COMMITTEES:
CITY CODE-ROANOKE CIVIC CENTER-HOTEL ROANOKE
CONFERENCE CENTER-LICENSES-ECONOMIC DEVELOPMENT:
James W. Stephens, Vice-Chairperson of the Roanoke Civic
Center Commission, presented a written report on behalf
of the Commission, transmitting a staff report advising
that current Civic Center scheduling policy was adopted
on February 16, 1988, as Section IV of the Civic Center
Marketing Plan; that revisions are needed in the
scheduling policy to address current scheduling issues,
challenges, hold sequences and appropriate deposits; that
Section 24-26(b) of the code of the City of Roanoke
(1979), as amended, requires a deposit equal to one-half
of the rent one year before the event or upon execution
of an event contract; that both City Code Section 24-
26(b) and the current scheduling policy need amendments
to provide for a different scheduling policy; and changes
in the entertainment and convention market, primarily the
imminent re-opening of Hotel Roanoke and the need to hold
block dates for professional sporting events, create the
need to make changes in the scheduling policy.
The Roanoke Civic Center Commission recommended that
Council authorize the following amendment to Section 24-
26(b) of the Code of the City of Roanoke (1979), as
amended, and that the Civic Center Manager be authorized
162
ACTION:
to make adjustments in scheduling as required to provide
for proper utilization of Civic Center facilities in
keeping with Civic Center scheduling policies in general:
A cash deposit or certified check equal to one-
half of the rent shall be deposited with the
City six months in advance of the event or with
the return of the contract, whichever is later.
The balance of the rent shall be paid upon
completion of the event unless otherwise agreed.
In the case of a public ticket sale where monies
from ticket sales on deposit in the Civic Center
Box Office would equal or exceed the balance of
the rent, this requirement may be waived by the
Civic Center Manager. In negotiating contracts
for use of the Civic Center, the Civic Center
Manager may, with the written approval of the
City Manager and for good cause appearing to the
City Manager, reduce, waive or enlarge any of
the requirements set forth in this subparagraph.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#31972-050294) AN ORDINANCE amending and
reordaining subsection (b) of Section 24-26, Rates for
use and terms, of the Code of the City of Roanoke (1979),
as amended, to provide that one-half of the rent for use
of the Civic Center shall be deposited with the City six
months in advance of the event, rather than one year in
advance of the event, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 69.)
Mr. McCadden moved the adoption of Ordinance No.
31972-050294. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
163
ACTION:
SEWERS AND STORM DRAINS-EASEMENTS-INDUSTRIES:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to the vacation of
the existing sanitary sewer easement adjacent to the
Grand Piano and Furniture Co., Inc., warehouse located in
Statesman Industrial Park.
A staff report advised that Grand Piano and
Furniture Co., Inc., is proposing a 100,000 square foot
expansion of its warehouse located in Statesman
Industrial Park; and the City has an existing sanitary
sewer easement on the property to be acquired by Grand
Piano for expansion.
It was further advised that Grand Piano has
requested that the City's sanitary sewer be relocated to
avoid conflict with the warehouse expansion; that
proposed realignment of the sewer will tie into the
existing sanitary sewer on the east side of the existing
Grand Piano warehouse; that the existing sanitary sewer
easement must be vacated by City Council; that the plan
and profile of the new sanitary sewer alignment has been
reviewed and approved by the City Engineering Department;
and the City Planning Commission approved the project
site plan on April 6, 1994.
The Water Resources Committee recommended that
Council authorize vacation of the existing sanitary sewer
easement located adjacent to the Grand Piano and
Furniture Co., Inc., warehouse, conditioned upon
construction of the relocated sanitary sewer in
accordance with City standards, dedication of a
replacement sanitary sewer easement by the applicant and
preparation of the necessary legal document(s) by the
applicant, subject to approval of the City Attorney.
see reports on file in the City Clerk's
(For full text,
Office.)
moved that the
first reading:
following
Mrs. Bowles
placed upon its
ordinance be
(%31973) AN ORDINANCE authorizing vacation and
relocation of a portion of a sanitary sewer easement
across property located in Statesman Industrial Park and
identified by Roanoke City Tax No. 7180211, and
acceptance and dedication of a new sanitary sewer
164
easement across adjacent property identified by Roanoke
City Tax Nos. 7180210 and 7180203, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 54,
page 71.)
The motion was seconded by Mr. Harvey and adopted by
the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Musser was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
ZONING-TAXES: Mr. Edmund A. Damus, 1920 Deyerle
Road, S. W., appeared before Council and requested that
the income limit to qualify for the real estate tax
freeze for elderly and disabled persons be increased and
expressed appreciation to Council for its recent action
increasing the limit from $22,000.00 to $24,000.00 per
year.
Mr. Damus advised that the City of Roanoke will not
grow without people, but people will not be enough to
create sufficient revenue, therefore, more business must
be generated to create more tax revenue in order for the
City to prosper. He added that the City cannot survive
without an occasional increase in taxes. He advised that
according to a recent newspaper article, the tax revenue
to be generated by the Wal-Mart Store at Valley View will
be in the range of $600,000.00, and inquired as to what
will happen to small businesses in the area when Wal-Mart
opens. He pointed out that it has been stated that Wal-
Mart will hire approximately 600 people, with 450 to be
permanent positions in the pay range of $5.00 - $10.00 an
hour, but it is not known how many hours per week each
employee will be permitted to work.
165
MS. Sarah Crawford, 3534 Courtland Road, N. W.,
advised that she does not object to a Wal-Mart Store at
Valley View Mall, but she was at a loss to understand why
the City of Roanoke would allow Valley View Mall to be
constructed without more road entrances and exits, and if
Wal-Mart insists on building in the area, they should be
required to construct more entrances and exits in order
to correct past roadway mistakes. She stated that the
Wal-Mart pay scale should be reviewed, and called
attention to the $600,000.00 in projected revenue to the
City, and inquired if the City has received a guarantee
from Wal-Mart that $600,000.00 will, in fact, be
generated.
Ms. Ann W. Foster, 2322 Oakland Boulevard, N. W.,
advised that if 10th Street is extended to enable traffic
to come through the surrounding neighborhoods, the value
of property will be destroyed. She stated that airplanes
flying in and out of the airport over buildings,
churches, etc., represent a danger to passengers and
citizens in the area. She advised that Wal-Mart has
denied the fact that its building will be constructed in
the airport flight plan, and inquired as to why Valley
View Mall was permitted to be constructed at its present
site because it, too, is located in the airport flight
plan. She stated that the section of williamson Road in
question is a nice area and should not be destroyed by
more truck traffic, and advised that the Roanoke Valley
already has two Wal-Mart Stores and does not need
another.
Ms. Patricia C. Nutter, 2328 Oakland Boulevard,
N. W., advised that Roanoke has an opportunity to have
open farm land in a beautiful area of the City, but it
appears that the City is pushing in for greed in order to
place $600,000.00 in the City's coffers. She stated that
the disagreement seems to be in the area of entrances and
exits to enable Wal-Mart to build its own private
concrete jungle.
Dr. Paula C. Willis, 3835 Darlington Road, S. W.,
expressed concern about the future of Roanoke. She
advised that her calculations revealed that the hidden
cost of a development such as Wal-Mart is that the
$600,000.00 tax revenue which is projected to come into
the City's coffers actually turns out to be more than a
quarter of a million dollars loss in terms of lost income
from retail sales taxes, cost of City services, and loss
of effective income from jobs that will cease to exist.
She stated that she is hopeful that citizens of Roanoke
will decide that it is time to organize a watchdog group
and look out for their interests because it appears that
166
business is doing a good job of guarding its interest.
She requested that the multi-party agreement includes
representation by citizen groups, and urged that Council
do everything within its power to maintain the beauty of
the City of Roanoke and not allow Roanoke to become
another Atlanta, Georgia.
At 3:45 p.m., the Mayor declared the meeting in
recess.
At 4:05 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Mr.
Musser.
ACTION:
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. White and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, and Mayor Bowers ............................... 5.
NAYS: None ....................................... 0.
(Council Member Musser was absent.) (Council Member
McCadden was out of the Council Chamber.)
There being no further business, the Mayor declared the meeting
adjourned at 4:07 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
167
ACTION:
ACTION:
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 5, 1994
8:25 a.m.
A meeting of the City Council Personnel Committee was called
to order on Thursday, May 5, 1994, at 8:25 a.m., in the City
Council's Conference Room, fourth floor of the Municipal Building,
215 Church Avenue, S. W., Czty of Roanoke, with Chairperson Bowers,
presiding.
PRESENT: Personnel Committee Members Elizabeth T. Bowles,
John S. Edwards, James G. Harvey, II, Delvis O. McCadden, Howard E.
Musser, William White, Sr., and Chairperson David A. Bowers ...... 7.
ABSENT: None ............................................... 0.
OFFICERS PRESENT: Mary F. Parker, City Clerk
COUNCIL-CITY EMPLOYEES: Mr. Musser moved that the Personnel
Committee meet in Executive Session to discuss a personnel matter,
being performance evaluations of certain Council Appointed
Officers, pursuant to Section 2.1-344(A)(1), Code of Virginia
(1950), as amended. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Personnel Committee Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Chairperson Bowers ................... 7.
NAYS: ..................................................... 0.
At 8:27 a.m., the Chairperson declared the meeting in recess.
At 5:05 p.m., the meeting reconvened in the Council's
Conference Room, with Chairperson Bowers presiding, and all Members
of the Personnel Committee in attendance.
COUNCIL-CITY EMPLOYEES: With respect to the Executive
Session just concluded, Mr. Edwards moved that each Member of the
Personnel Committee certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act;
and (2) only such public business matters as were identified in any
motion by which any Executive Session was convened were heard,
discussed or considered by City Council. The motion was seconded
by Mrs. Bowles and adopted by the following vote:
AYES: Personnel Committee Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Chairperson Bowers ................... 7.
I NAYS: ..................................................... 0.
168
There being no further business,
meeting adjourned at 5:07 p.m.
ATTEST:
Mary F. Parker
City Clerk
the Chairperson declared the
APPROVED
David A. Bowers
Chair
169
i!
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 9, 1994
7:30 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, May 9, 1994,
at 7:30 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetings~ of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, Howard E. Musser,
William White, Sr., and Mayor David A. Bowers ....................
ABSENT: None ............................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Hltchie, Sr., Assistant City Manager; Wllburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend
W. Gregory Broyles.
The Pledge of Allegiance to the Flag of the United States of
America was led by representatives of Eagle Scout Troop No. 2 from
Raleigh Court Methodist Church and Eagle Scout Troop No. 17 from
St. John's Episcopal Church.
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor
advised that on July 1, 1994, there will be three
vacancies on the Roanoke City School Board, created by
expiration of the terms of office of Marllyn L. Curtis,
M. Wendy O'Neil and James M. Turner, Jr. He further
advised that pursuant to Section 9-21, Public Interview
of Candidates, of the Code of the City of Roanoke (1979),
as amended, Council conducted interviews of the following
persons on Thursday, April 21, 1994, at 4:30 p.m., in the
City Council Chamber:
James P. Beatty
Marilyn L. Curtis
Marsha W. Ellison
M. Wendy O'Neil
John H. Saunders
Pursuant to Section 9-22, Elections, of the Code of
the City of Roanoke (1979), as amended, which provides
that on or before May 15 of each year, Council must hold
170
ACTION:
ACTION:
ACTION:
ACTION:
an election to fill certain upcoming vacancies on the
Roanoke City School Board, the Mayor opened the floor for
nominations for the three vacancies:
Mrs. Bowles placed in nomination the name of
Marsha W. Ellison.
Mr. White placed in nomination the name of John H.
Saunders.
Mr. Harvey placed in nomination the name of
Marilyn L. Curtis.
Mr. Edwards placed in nomination the name of
M. Wendy O'Neil.
There being no further nominations, the following
vote was recorded:
FOR MS. ELLISON: Council Members Bowles, Harvey,
McCadden, Musser and White ............................. 5.
FOR MR. SAUNDERS: Council Members Bowles, Edwards,
Harvey, Musser, White and Mayor Bowers ................. 6.
FOR MS. CURTIS: Council Members Bowles, Edwards,
Harvey, McCadden, Musser, White and Mayor Bowers ....... 7.
FOR MS. O'NEIL: Council Member Edwards and
Mayor Bowers ........................................... 2.
The Chair advised that Ms. Curtis received seven
votes, Ms. Ellison received five votes, Ms. O'Neil
received two votes and Mr. Saunders received six votes;
therefore, he declared Ms. Curtis, Ms. Ellison and Mr.
Saunders as Trustees of the Roanoke City School Board for
three year terms commencing July 1, 1994, and ending
June 30, 1997.
BID OPENINGS
BRIDGES-STREETS AND ALLEYS: Pursuant to notice of
advertisement for bids for modifications and repairs to
the Hollins Road/Norfolk Avenue Bridge, said bids to be
received by the City Clerk until 4:30 p.m., on Monday,
May 9, 1994, and to be held, opened and read before the
Council at 7:30 p.m., on that date, or as soon thereafter
as the matter may be heard, the Mayor asked if anyone had
any questions about the advertisement for bids, and no
representative present raising any question, the Mayor
instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read the
following bids:
171
ACTION:
ACTION:
BIDDER
TOTAL AMOUNT
Lanford Brothers Co., Inc.
Allegheny Construction Co, Inc.
H. & S. Construction Co.
$370,668.00
387,706.00
464,979.25
(For full text, see bids on file in the City Clerk's
Office.)
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and Charles M. Huffine as members of the
committee.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, May 9,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of Lee Harold Robertson,
Sr., and Brenda Lea Robertson Simmons that property
located at 673-675 Brandon Avenue, S. W., identified as
Official Tax No. 1270807, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial
District, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
April 22, 1994, and Friday, April 29, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to place
an existing florist shop into a conforming zoning
district classification and to provide for establishment
of a video rental store or other appropriate activity,
was before Council.
The Planning Commission recommended that Council
approve the request for rezoning, advising that it is a
logical extension of the adjoining commercial district
located to the south of the property and given the
original and current use of the property, coupled with
physical constraints of the site (size, shape and
location of lot), the property is more suitable for
172
ACTION:
commercial development than for light industrial
purposes. It was reported that City Planning Department
staff recommends that the Brandon Avenue corridor be
studied further for possible rezoning to reflect current
land use patterns.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#31974) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
127, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 54,
page 104.)
The motion was seconded by Mr. White.
Claude D. Carter, Attorney, appeared before Council
in support of the request of his clients.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 31974 was
adopted, on its first reading, by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
STREETS ~uND ALLEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, May 9, 1994, at 7:30 p.m., or as soon thereafter
as the matter may be heard, on the request of Richard A.
Newcomb that all of a certain alley extending between
27th Street and 30th Street, N. W., Block 21, bound on
the north by Shenandoah Avenue, N. W., and on the south
by Johnson Avenue, N. W., being 10 feet in width and 880
feet in length, be permanently vacated, discontinued and
closed, the matter was before the body.
1 7 3
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
April 22, 1994, and Friday, April 29, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the portion of alley right-of-way abutting Lots 15 -
18 and Lots 31 - 34 is currently fenced and is being
used by the applicant for private access, loading and
parking purposes; that the applicant recently purchased
Lots 31 - 34 from the City of Roanoke Redevelopment and
Housing Authority; that the need to close the entire
length of the alley was discussed at that time, and as a
result, the Housing Authority agreed to pay the cost of
having a required subdivision plat prepared and recorded
in order to effect total closure of the alley, was before
Council.
The Planning Commission recommended that Council
approve the request to close and permanently vacate the
alley, subject to the following conditions:
A. The applicant shall submit to the City, for
review and approval, and record in the Office
of the Roanoke City Circuit Court, a
subdivision plat, providing for the following:
1. disposition of the land within the
right-of-way to be vacated, in a
manner consistent with requirements
of Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended; and
retention of appropriate easements,
together with the right of public
passage over same, for surface and
subsurface installation and
maintenance of any and all existing
utilities that may be located within
the alley right-of-way.
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
:!
174
ACTION:
closure of the subject right-of-way, said
ordinance shall be null and void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#31975) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 54,
page 106.)
The motion was seconded by Mr. Edwards.
William W. Terry, III, Attorney, appeared before
Council in support of the request of his client.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for alley closure. There belng none, ordinance No. 31975
was adopted, on its first reading, by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
ELECTIONS-SCHOOLS: Council having authorized the
City Clerk to advertise a public hearing for Monday,
May 9, 1994, at 7:30 p.m., or as soon thereafter as the
matter may be heard, to consider the temporary relocation
of the polling place for Raleigh Court No. 5 Precinct,
the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Sunday,
April 24, 1994, and Sunday, May 1, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the Roanoke City Electoral Board
advising that due to the renovation of Wasena Elementary
School during the 1994-95 school year, it will be
necessary to temporarily move the Raleigh Court No. 5
175
ACTION:
Precinct from Wasena Elementary School to Roanoke Elks
Lodge No. 197, 1147 Persinger Road, S. W,, for the
November 8, 1994, election, was before Council.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#31976-050994) AN ORDINANCE temporarily changing
the polling place for Raleigh Court No. 5 Precinct from
Wasena Elementary school to Roanoke Elks Lodge No. 197,
1147 Persinger Road, S. W.; providing for an emergency
and an expiration date for this ordinance.
(For full text of Ordinance, see Ordinance Book No. 56,
page 71.)
Mr. McCadden moved the adoption of Ordinance No.
31976-050994. The motion was seconded by Mr. Harvey.
The Mayor inquired if there were persons present who
would like to address Council with regard to the matter.
There being none, Ordinance No. 31976-050994 was adopted
by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-GRANTS-PLANNING-HOUSING/AUTHORITY-ECONOMIC
DEVELOPMENT: Council having authorized the City Clerk to
advertise a public hearing for Monday, May 9, 1994, at
7:30 p.m., or as soon thereafter as the matter may be
heard, with regard to the proposed fiscal year 1994-95
budget for the Community Development Block Grant Program,
and the Statement of Community Development Objectives and
Projected Use of Funds, the matter was before the body.
Advertisement of the public hearing was published in
the Neighbors edition of the Roanoke Times & World-News
on Thursday, April 28, 1994, and in the Roanoke Tribune
on Thursday, April 28, 1994.
(See publisher's affidavits on file in the City Clerk's
Office.)
176
ACTION:
A report of the City Manager advising that Council
was briefed on May 2, 1994, on the recommended CDBG
program, including $2,276,000.00 in new funds from the
U. S. Department of Housing and Urban Development; that
citizen input was received on February 1, 1994, April 21,
1994, and May 9, 1994; and recommending that he be
authorized to submit the fiscal year 1994-95 Community
Development Block Grant Statement of Objectives to HUD
for review and approval, with available funding from the
following sources:
1994-95 CDBG Entitlement
Estimated Program Income
Funds Transferred
Estimated Funds remaining
Non-CDBG matching funds
6-30-94
$ 2,276,000.00
603,100.00
64,767.00
617,084.00
3~002~439.00
$ 6~563,390.00
Total Budget
The City Manager pointed out that upon receipt of
program and budget approval from HUD, a report detailing
necessary budget appropriations by program and line item,
as well as contracts necessary to carry out the fiscal
year 1994-95 program, will be presented to Council for
adoption.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
(#31977-050994) A RESOLUTION approving the proposed
Fiscal Year 1994-95 Budget for the Community Development
Block Grant Program, and the Statement of Community
Development Objectives and Projected Use of Funds;
authorizing the City Manager or Assistant City Manager to
execute and submit the Statement of Community Development
Objectives and Projected Use of Funds to the United
States Department of Housing and Urban Development (HUD);
and authorizing the City Manager or Assistant City
Manager to execute the requisite Grant Agreement with
h~3D.
(For full text of Resolution, see Resolution Book No. 56,
page 73.)
Mr. White moved the adoption of Resolution No.
31977-050994. The motion was seconded by Mr. Musser.
The Mayor inquired if there were persons present who
would like to address Council in connection with the
matter; whereupon, Dr. Cheri W. Hartman, 2423 Stanley
177
m
Avenue, S. E., appeared before Council on behalf of the
Teen Outreach Program and expressed appreciation to the
City Manager and the Office on Grants Compliance for
recommending $5,000.00 in CDBG funds to enable the Teen
Outreach Program to touch the lives of 60 of Roanoke's
most at-risk teenagers at Patrick Henry High School and
the Alternative Education Program, said funds to be used
connection with in the Teen Pregnancy Prevention Program
and the Dropout Prevention Program.
Ms. Regina L. Ciotti, 418 Arbutus Avenue, S. E., who
recently completed the Teen Outreach Program and
completed an additional 200 volunteer hours on her own
initiative at Lewis Gale Hospital, appeared before
Council and expressed appreciation to the City Manager
for recommending continued funding of the Teen Outreach
Program, and requested that Council approve the City
Manager's recommendation. She advised that the program
provided her with pride and hope for the future, and will
help other teenagers make wise decisions with regard to
their future.
No other persons wishing to address Council,
Resolution No. 31977-050994 was adopted by the following
vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.1-344 (A)(1),
code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
178 '
ACTION:
ACTION:
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... O.
COUNCIL: A communication from Mayor David A. Bowers
with regard to certain changes in the schedule for City
Council meetings, was before the body.
The Mayor advised that during the past several
years, Council Members have expressed a desire for
possible changes in the schedule for City Council
meetings, inasmuch as some of the meetings are lengthy
and other meetings are completed within 90 minutes; that
following discussion with Council Members and
administrators, it was deemed that longer meeting times
are needed, but meetings be held less frequently;
whereupon, the Mayor proposed that Council meet on the
second and fourth Mondays only of each month beginning at
10:00 a.m., and that meetings be recessed for lunch if it
is necessary for Council to continue is meeting into the
afternoon. He further proposed that committee meetings
be scheduled either prior to the 10:00 a.m. meeting or
after Council meeting adjournment; and, in addition, it
will be necessary to hold public hearings each month,
which could be on the second Monday of each month
beginning at 7:00 p.m., and the public hearing agenda
would include only those items which are necessarily
scheduled for public hearing or other items specifically
referred to the public hearing meeting by Council
Members.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Mayor's suggestions be
referred to the City Manager and the City Attorney for
study, report and recommendation and/or preparation of
the proper measure. The motion was seconded by Mr.
Edwards and adopted by the following vote:
181
CHURCH AVENUE PARKING GARAGE-DONINION TOWER-CENTURY
STATION PARKING GARAGE-TOWER PARKING GARAGE-WILLIAMSON
ROAD PARKING GARAGE-MARKET SQUARE PARKING GARAGE: The
City ManaGer submitted a written report advising that
Council annually has established parking fees for the
followinG parking facilities:
Century Station Parking Garage
Church Avenue Parking Garage
Market Square Parking Garage
Tower Parking Garage
Williamson Road Parking Garage
Williamson Road Parking Lot
Viaduct Parking Lot
It was further advised that parking facility fees
for the abovereferenced facilities for the fiscal year
beginning July 1, 1994, needs to be established by
Council whereupon, the City Manager recommended that
Council approve the following revised parking fees and
authorize the City Manager, or his designee, to modify or
waive the fees for City sponsored events or other special
events:
Century Station Parkinq Garaqe Present
Monthly (unreserved) .................... $55.00
Monthly (reserved-contractual
obligation) ..................... 60.50
Monthly (reserved) ....................... 65.00
Monthly (unreserved on roof) ............ 55.00
Monthly (reserved on roof) ............... 65.00
Proposed
$57.50
63.25
67.50
52.50
57.50
Short-term (Saturday only):
First two hours .......................... Free
Free
Thereafter: .75
One hour .................................
1.50
Two hours .......
Four hours ..... . 4.25
Enter between 5 p.m. and 9:00 p.m ........
1.50
.75
1.50
2.25
4.25
5.25
1.50
Church Avenue Parking Garage
Monthly (unreserved) ...................
Monthly (unreserved on roof) ...........
$45.00
45.00
$47.50
42.50
182
Short-Term:
Each 1/2 hour ($3.20 maximum) ............ 80
Enter after 5:00 p.m., Monday-Friday .... Free
Saturday and Sunday ..................... Free
Market Square Parking Garage
Monthly (unreserved) ................... $ 55.00
Monthly (reserved, health and/or
security concerns) ............. 65.00
Monthly (unreserved on roof) ........... 55.00
Monthly (reserved on roof) .............. 65.00
Short-Term:
One hour ................................. 75
Two hours ............................... 1.50
Three hours ............................. 2.25
Four hours. . 3.25
Enter between 5:00 p.m. and 9:00 p.m.,
Monday-Saturday .................... 1.50
Enter after 9:00 p.m., Monday-Saturday.. Free
Sunday .................................. Free
Tower Parking Garage
Monthly (unreserved) ................... $ 55.00
Monthly (reserved, contractual
obligation) .................... 60.50
Monthly (unreserved on roof) ........... 55.00
Monthly (reserved on roof) .............. 60.50
Short-Term:
One hour ................................. 75
Two hours ............................... 1.50
Three hours ............................. 2.25
Four hours .... 3.25
Five hours ~'~n~]]~]~]~.~].]~ 4.25
Enter between 5:00 p.m. and 9:00 p.m.,
Monday-Saturday. 1.50
Enter after 9:00 p.m.]'~;AAi~/~Ai;~ Free
Sunday .................................. Free
.8O
Free
Free
$57.50
67.50
55.00
57.50
.75
1.50
2.25
3.25
4.25
1.50
Free
Free
$57.50
63.25
52.50
57.50
.75
1.50
2.25
3.25
4.25
1.50
Free
Free
183
ACTION:
ACTION:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: A report of qualification of William E.
Skeen as a member of the Roanoke Neighborhood Partnership
Steering Committee to fill the unexpired term of Jan P.
Wllkins, resigned, ending November 9, 1994, was before
Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: A
report of qualification of Douglas C. Dowe as a member of
the Advisory Board of Human Development, for a term
ending November 30, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANNUAL REPORTS-PLANNING: Charles A. Price, Jr.,
Chair, City Planning Commission, appeared before Council
and presented the 1993 Annual Report of the City Planning
Commission. He reviewed the following recommendations:
184
the
Additional staff persons are needed in the
City's Department of Planning and Community
Development to assist the Planning Commission
to undertake long-range planning activities
and to adequately enforce the City's land
development regulations.
The Planning Commission is to continue to
serve as a sounding board for City Council on
both short-ter~ and long-range development
issues. Communication between the Planning
Commission and City Council and the City
Administration could be enhanced by the
scheduling of a Joint meeting.
The role of the Planning Commission in the
City's planning process is to coordinate the
City's ongoing comprehensive planning efforts.
The Planning Commission, through its
subcommittee structure, needs to continue to
be involved in City-sponsored planning
efforts.
The Planning Commission is to serve as a
catalyst for City Council and the City
Administration by calling attention to
community development issues or areas where
policy direction is needed.
The Planning commission is to continue to
assume primary responsibility for developing
the plans and ordinances necessary to guide
future growth.
Without objection by Council, the Mayor advised that
Annual Report would be received and filed.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
185
'1
Williamson Road Parkinq Garaqe
Monthly
Monthly
Monthly
(unreserved) ................... $ 45.00
(unreserved on roof) ........... 45.00
(unreserved on side lot) ....... 45.00
$47.50
42.50
45.00
Williamson Road Parkinq Lot
Monthly (unreserved) ................... $ 40.00
$45.00
Viaduct Parkinq Lot
Monthly (unreserved) ..................
Monthly (reserved) .....................
$ 35.00 $45.OO
55.00 N/A
ACTION:
Short-Term:
Each 1/2 hour -
Enter after 5;~6'~~.~~
(For full text, see report on file
Office.)
.50 .50
1.00 1.00
in the City Clerk's
the following emergency
Mrs. Bowles offered
ordinance:
(#31978-050994) AN ORDINANCE providing for
adjustment of the fees charged at Century Station Parking
Garage, Church Avenue Parking Garage, Market Square
Parking Garage, Tower Parking Garage, williamson Road
Parking Garage, Williamson Road Parking Lot and Viaduct
Parking Lot; and providing for an emergency
(For full text of Ordinance, see Ordinance Book No. 56,
page 74.)
Mrs. Bowles moved the adoption of Ordinance No.
31978-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-HUMANDEVELOpMENT-CMERP-EQUIPMENT-PROCUREMENT
CODE: The City Manager submitted a written report
advising that the Capital Maintenance and Equipment
Replacement Program has identified certain operational
needs for various City departments; that in September
1993, Council appropriated funds to purchase an automated
186
ACTION:
system for the Social Services Department which was 100
per cent reimbursable by the State, to meet the mandate ·
of conversion to a Social Services online system; that
identified work stations designed for office cubical
concept are needed to house personal computers and
relative items, with funds to be reimbursed 80 per cent
by the State; that single purchases, which will cost less
than $15,000.00 per item, will be procured through the
competitive bid process in accordance with the City's
Procurement Code; and appropriation of funds by Council
is necessary to provide for purchase of the required
equipment.
The City Manager reco~unended that Council
appropriate $30,947.00 from Capital Maintenance and
Equipment Replacement Program to Social Services, Account
No. 001-054-5311-9015.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#31979-050994) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 77.)
Mr. Musser moved the adoption of Ordinance No.
31979-050994. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-PARKS AND RECREATION-PUBLIC WORKS-RIVER
PARKWAY/EXPLORE PARK-SCIENCEMUSEUMOF WESTERN VA-CENTER
IN THE SQUARE: The City Manager submitted a written
report advising that Explore Park has received a two-
year, $800,000.00 appropriation from the Virginia General
Assembly, requiring unrestricted match funds, and that
for every one dollar raised by Explore, the State will
provide a matching dollar; that the Science Museum of
Western Virginia has received $625,000.00 in State
funding for renovation of the fourth floor galleries and
187
ACTION:
the Hopkins Planetarium, which funding also requires a
dollar for dollar match; and the City of Roanoke has been
requested to provide match funding for both the Explore
Park and the Science Museum of Western Virginia, and both
agencies have requested funding from other localities.
The City Manager recommended that Council provide
matching grants, in the amount of $25,000.00 each, to
Explore Park and to the Science Museum of Western
Virginia, and transfer $50,000.00 from the following
accounts to an account to be established by the Director
of Finance:
Account No. 001-002-9410-2199
Account No. 001-052-4340-1002
$25,000.00
25~000.00
$50,000.00
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#31980-050994) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 78.)
Mrs. Bowles moved the adoption of Ordinance No.
31980-050994. The motion was seconded by Mr. Edwards.
Mr. McCadden advised that it was his understanding
that appropriations for Explore Park and the Science
Museum of Western Virginia were to be prepared as two
separate budget ordinances to be voted upon individually
be Council; whereupon, the City Manager stated that if
Council would prefer to appropriate the funds via two
ordinances, he would be pleased to provide the documents.
Ordinance No. 31980-050994 was adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Harvey,
Musser, White and Mayor Bowers ......................... 6.
NAYS: Council Member McCadden .................... 1.
188
The Mayor presented a symbolic check to Dr.
M. Rupert Cutler, Executive Director of Explore Park;
whereupon, Dr. Cutler expressed appreciation to the City
of Roanoke and advised that with receipt of the City's
contribution, the ExDlore Park project will become a true
Roanoke County/Roanoke City partnership.
BUDGET-CITY CODE-CITY EMPLOYEES-PENSIONS: The City
Manager and the Director of Finance submitted a Joint
written report advising that on July 1, 1992, certain
members of the City of Roanoke Pension Plan received a
three per cent permanent cost-of-living adjustment; that
effective July 1, 1993, a one-time lump sum payment was
provided to eligible retirees; and over the past 11
years, the abovedescribed pension ad3ustments have been
recommended on four different occasions.
It was further advised that after a great deal of
study and consideration, it is recommended that effective
July 1, 1994, and payable on July 29, 1994, a three per
cent permanent increase shall be made to a member's or
surviving spouse's annual retirement allowance, not
including any incentive payments made under the Voluntary
Retirement Incentive Program established pursuant to
Ordinance No. 30473-041591, adopted April 15, 1991, for
those members who retired on or before July 1, 1993, and
for those members who meet the following criteria:
any member retired under normal service with
at least ten years of creditable service; or
any member retired on non-occupational
disability with at least ten years of
creditable service or any member retired on
occupational disability, regardless of
service; or
any member retired under early service
retirement, vested service retirement; or
any surviving spouse of a member who was
entitled to a benefit, provided that the
deceased member would have qualified under the
above requirements; or
any member retired under Chapter 22.1, Police
and Fire Pensions, of the Code of the City of
Roanoke (1979), as amended, prior to
January 1, 1946, or the surviving spouse of
any such member.
189
ACTION:
It was further recommended that a one-time lump sum
payment of $350,000.00 be reserved for the Pension Plan
from the 1994 year-end fund balance prior to
determination of the Capital Maintenance and Equipment
Replacement Program in order to partially address funding
the permanent COLA for eligible members beginning July 1,
1994; and for the fiscal year beginning July 1, 1995, it
was recommended that a three per cent lump sum payment be
made on or before July 31, 1995, to certain members of
the C1t¥ of Roanoke Pension Plan who meet the same
abovedescribed criteria, with the three per cent lump sum
payment being based on the new monthly benefit effective
July 1, 1995, not including any incentive payments made
under the Voluntary Retirement Incentive Program
established pursuant to Ordinance No. 30473-041591,
adopted April 15, 1991 which increase will cost
approximately $195,000.00 and will be funded from any
year-end balance at the end of fiscal year 1995 before
any Capital Maintenance and Equipment Replacement Program
funds are designated.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
(#31981-050994) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension
Plan to certain members of such Plan and certain of their
surviving spouses; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 79.)
Mr. White moved the adoption of Ordinance No. 31981-
050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS:
MISCELLANEOUS-CITY CODE-BINGO/RAFFLES-LEGISLATION:
The Director of Finance submitted a written report
advising that during the 1994 Session of the General
Assemble, Section 18.2-340.3 of the Code of Virginia was
amended to require localities to adopt an ordinance
188
The Mayor presented a symbolic check to Dr.
M. Rupert Cutler, Executive Director of Explore Park;
whereupon, Dr. Cutler expressed appreciation to the City
of Roanoke and advised that with receipt of the City's
contribution, the Explore Park project will become a true
Roanoke County/Roanoke City partnership.
BUDGET-CITY CODE-CITY EMPLOYEES-PENSIONS: The City
Manager and the Director of Finance submitted a ~oint
written report advising that on July 1, 1992, certain
members of the City of Roanoke Pension Plan received a
three per cent permanent cost-of-living adjustment; that
effective July 1, 1993, a one-time lump sum payment was
provided to eligible retirees; and over the past 11
years, the abovedescribed pension adjustments have been
recommended on four different occasions.
It was further advised that after a great deal of
study and consideration, it is recommended that effective
July 1, 1994, and payable on July 29, 1994, a three per
cent permanent increase shall be made to a member's or
surviving spouse's annual retirement allowance, not
including any incentive payments made under the Voluntary
Retirement Incentive Program established pursuant to
Ordinance No. 30473-041591, adopted April 15, 1991, for
those members who retired on or before July 1, 1993, and
for those members who meet the following criteria:
any member retired under normal service with
at least ten years of creditable service; or
any member retired on non-occupational
disability with at least ten years of
creditable service or any member retired on
occupational disability, regardless of
service; or
any member retired under early service
retirement, vested service retirement; or
any surviving spouse of a member who was
entitled to a benefit, provided that the
deceased member would have qualified under the
above requirements; or
any member retired under Chapter 22.1, Police
and Fire Pensions, of the Code of the City of
Roanoke (1979), as amended, prior to
January 1, 19~6, or the surviving spouse of
any such member.
189
ACTION:
It was further recommended that a one-time lump sum
payment of $350,000.00 be reserved for the Pension Plan
from the 1994 year-end fund balance prior to
determination of the Capital Maintenance and Equipment
Replacement Program in order to partially address funding
the permanent COLA for eligible members beginning July 1,
1994; and for the fiscal year beginning July 1, 1995, It
was recommended that a three per cent lump sum payment be
made on or before July 31, 1995, to certain members of
the City of Roanoke Pension Plan who meet the same
abovedescribed criteria, with the three per cent lump sum
payment being based on the new monthly benefit effective
July 1, 1995, not including any incentive payments made
under the Voluntar~ Retirement Incentive Program
established pursuant to Ordinance No. 30473-041591,
adopted April 15, 1991 which increase will cost
approximately $195,000.00 and will be funded from any
year-end balance at the end of fiscal year 1995 before
any Capital Maintenance and Equipment Replacement Program
funds are designated.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
(#31981-050994) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension
Plan to certain members of such Plan and certain of their
surviving spouses; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 79.)
Mr. White moved the adoption of Ordinance No. 31981-
050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS:
MISCELLANEOUS-CITY CODE-BINGO/RAFFLES-LEGISLATION:
The Director of Finance submitted a written report
advising that during the 1994 Session of the General
Assemble, Section 18.2-340.3 of the Code of Virginia was
amended to require localities to adopt an ordinance
190
requiring that as a condition of issuing a permit, a pre-
determined percentage of gross receipts from bingo games
or raffles must be used for charitable purposes; that
considerable attention has been given to the dollars
actually spent for charitable purposes as compared to the
total amount of dollars generated from bingo operations,
and in 1993, localities were authorized at their option
to set a percentage.
It was explained that 100 per cent of net proceeds
(profit) must be spent on lawful religious, charitable,
community or educational purposes, and it is important to
remember that net proceeds (profits) is the amount left
over from gross receipts and expenses after prizes have
been deducted; and as of July 1, 1994, each locality will
be required to establish a pre-determined percentage of
gross receipts (not profit) that shall be spent for
charitable purposes as a condition of issuance of a
permit.
It was noted that of the five organizations required
to file a financial report from bingo operations for the
year ended September 30, 1993, the percentage of gross
receipts spent for charitable purposes ranged from 1.5
per cent to 8.8 per cent, with an average of four per
cent; that for the year ended September 30, 1992, the
percentage of gross receipts spent for charitable
purposes for the same organizations ranged from .02 per
cent to 18.2 per cent, with an average of 5.2 per cent;
and numerous other localities in the Commonwealth of
Virginia have adopted ordinances requiring that
percentages of gross receipts ranging from 5.0 per cent
to 12.5 per cent be spent for charitable purposes.
The Director of Finance explained that on two
occasions, meetings have been held with bingo permit-
holding organizations to discuss their concerns with
regard to establishing a percentage that must be spent;
whereupon, he recommended that in accordance with Section
18.2-340.3(5), Code of Virginia (1950), as amended, which
sets the fiscal reporting year for bingo and raffle
operations as October 1 through September 30, that
effective October 1, 1994, as a condition to receiving a
permit, that an organization shall spend no less than
four per cent of gross receipts from bingo or raffle
operations for those lawful religious, charitable,
community or educational purposes for which the
organization is specifically chartered or organized and
for those expenses relating to the acquisition,
construction, maintenance or repair of any interest in
189
ACTION:
certain real property and no less than eight percent of
gross receipts averaged for three consecutive fiscal
years; and any organization not meeting the percentage
would not be issued a permit.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency
ordinance:
(#31982-050994) AN ORDINANCE amending and
reordaining S21-68, Requirement of Issuance of permit;
where valid; duration; permits subject to requlations, of
Article II, Gamblinq, of Chapter 21, Offenses
Miscellaneous, of the Code of the City of Roanoke (1979),
as amended, by the addition of new subsection (e), such
new subsection requiring organizations operating bingo
games and raffles to spend at least four percent (4%) of
gross receipts annually for lawful religious, charitable,
community or educational purposes, and requiring that no
less than eight percent (8%) of gross receipts averaged
for three consecutive years be used for such purposes;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 81.)
Mr. Musser moved the adoption of Ordinance No.
31982-050994. The motion was seconded by Mrs. Bowles.
Mr. Joseph K. Ingram, 2222 Sewell Lane, S. W.,
representing the Voice of the Blue Ridge, appeared before
Council and suggested that the percentage should be lower
than the four per cent recommended by the Director of
Finance. He advised that according to State law, a
minimum must be specified to be used for religious,
charitable, community or educational purposes, but Code
provisions do not specify that the percentage must be in
the top of the range. He explained that the Voice of the
Blue Ridge has operated bingo on a profit making basis
for approximately two years, its accounting procedures
have been supervised by the City's Billings and
Collections Department, and its expenditures have been in
keeping with requirements of the City's bingo and raffle
ordinance. He asked that Council not measure the matter
on the basis of a morality issue but instead on the issue
of practicality.
190
Mr. John H. Keyser, 3007 Hickory Woods Drive, N.
representing the Veterans of Foreign Wars, objected to
the amount of the percentage proposed by the Director of
Finance to be spent for charity over the period of one
year. He advised that the Director of Finance has
reported to Council that $4.00 out of every $100.00 is
small amount of money to spend for charity, but what he
failed to point out is that $95.00 of every $100.00 is
paid out in prizes and other expenses which leaves
approximately five per cent, and of that five per cent,
bingo operators must now limit themselves to spend four
per cent for charitable purposes. He explained that the
Veterans of Foreign Wars would like to purchase a new
building, however, under the proposed scenario, it will
be impossible for the organization to accumulate enough
money for a new building fund. He requested that Council
give further consideration to the four per cent which is
recommended by the Director of Finance and reduce the
figure to two - three per cent.
Ordinance No. 31982-050994 was adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Harvey,
Musser, White and Mayor Bowers ......................... 6.
NAYS: Council Member McCadden .................... 1.
The Mayor requested that the Director of Finance
provide information as to bingo/raffle regulations
imposed by other Roanoke Valley jurisdictions.
A communication from Ms. Brenda L. Duncan expressing
concerns with regard to bingo, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
SEWERS AND STORM DRAINS-EASEMENTS-PLANNING-
INDUSTRIES-WATER RESOURCES-SPECIAL PERMITS: Ordinance
No. 31973 authorizing vacation of a portion of an
existing 15-foot wide sanitary sewer easement across
property located in Statesman Industrial Park, adjacent
to Grand Piano and Furniture Co., Inc.'s warehouse,
identified by Roanoke City Tax No. 7180211, and
acceptance and dedication of a new 15-foot sanitary sewer
easement across adjacent property identified by Roanoke
City Tax Nos. 7180210 and 7180203, upon certain terms and
conditions, as more particularly set forth in a report of
191
the Water Resources Committee under date of April 25,
1994, having previously been before the Council for its
first reading on Monday, May 2, 1994, read and adopted on
its first reading and laid over, was again before the
body, Mr. Harvey offering the following for its second
reading and final adoption:
(#31973-050994) AN ORDINANCE authorizing the
vacation and relocation of a portion of a sanitary sewer
easement across property located in Statesman Industrial
Park and identified by Roanoke City Tax No. 7180211, and
the acceptance and dedication of a new sanitary sewer
easement across adjacent property identified by Roanoke
City Tax Nos. 7180210 and 7180203, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 54,
page 71.)
ACTION:
Mr. Harvey moved the adoption of Ordinance No.
31973-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-SEWERS AND STORM DRAINS-CITY NURSING HOME-
GENERAL SERVICES-ROANOKE CIVIC CENTER-UTILITY LINE
SERVICES-MANAGEMENTAND BUDGET-CITY INFORMATION SYSTEMS-
TRANSPORTATION FUND-FLEETMAINTENANCE FUND-SCHOOLS-WATER
RESOURCES: A certificate of the Director of Finance
advising that funds required for the 1994-95 General
Fund, Water Fund, Sewage Treatment Fund, Civic Center
Fund, Transportation Fund, Nursing Home Fund, City
Information Systems Fund, Materials Control Fund,
Management Services Fund, utility Line Services Fund,
Fleet Management Fund, and School Fund budgets will be
available for appropriation, was before Council.
(For full text, see certificate on file in the City
Clerk's Office.)
ACTION:
Mr. Musser moved that the certificate be received
and filed. The motion was seconded by Mr. McCadden and
unanimously adopted.
192
ACTION:
ACTION:
BUDGET: Mr. White offered the following emergency
ordinance adopting the annual General Fund Appropriation
of the City of Roanoke for the fiscal year beginning
July 1, 1994, and ending June 30, 1995, in the total
amount of $136,811,536.00:
(#31983-050994) AN ORDINANCE adopting the annual
General Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1994, and ending June 30,
1995; and declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 83.)
Mr. White moved the adoption of Ordinance No. 31983-
050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-WATER RESOURCES: Mrs. Bowles offered the
following emergency ordinance adopting the annual Water
Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1994, and ending June 30, 1995, in
the total amount of $8,279,728.00:
(#31984-050994) AN ORDINANCE adopting the annual
Water Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1994, and ending June 30,
1995; and declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 87.)
Mrs. Bowles moved the adoption of Ordinance No.
31984-050994. The motion was seconded by Mr. Narvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-SEWERS AND STORM DRAINS: Mr. Harvey offered
the following emergency ordinance adopting the annual
Sewage Treatment Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995, in the total amount of
$7,993,627.00:
193
ACTION:
ACTION:
(#31985-050994) AN ORDINANCE adopting the annual
Sewage Treatment Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995; and declaring the existence of an
emergency.
(For ful! text of Ordinance, see Ordinance Book No. 56,
page 88.)
Mr. Harvey moved the adoption of Ordinance No.
31985-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-ROANOKE CIVIC CENTER: Mr. McCadden offered
the following emergency ordinance adopting the annual
Civic Center Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1994, and ending
June 30, 1995, in the total amount of $2,345,596.00:
(#31986-050994) AN ORDINANCE adopting the annual
Civic Center Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1994, and ending
June 30, 1995; and declaring the existence of an
emergency.
(For full text of Ordinance,
page 89.)
Mr. McCadden moved the
see Ordinance Book No. 56,
adoption of Ordinance No.
31986-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-TRANSPORTATION FUND: Mrs. Bowles offered the
following emergency ordinance adopting the annual
Transportation Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1994, and ending
June 30, 1995, in the total amount of $2,229,687.00:
194
ACTION:
ACTION:
(#31987-050994) AN ORDINANCE adopting the annual
Transportation Fund Appropriation of the City of Roanoke ii,
for the fiscal year beginning July 1, 1994, and ending
June 30, 1995; and declaring the existence of an
emergency.
(For full
page 91.)
Mrs.
text of Ordinance,
Bowles moved the
see Ordinance Book No. 56,
adoption of Ordinance No.
31987-050994. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-CITY NURSING HOME: Mr. McCadden offered the
following emergency ordinance adopting the annual Nursing
Home Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1994, and ending June 30,
1995, in the total amount of $1,667,134.00:
(#31988-050994) AN ORDINANCE adopting the annual
Nursing Home Fund Appropriation of the City of Roanoke
for the fiscal year beginning July 1, 1994, and ending
June 30, 1995; and declaring the existence of an
emergency.
(For full text of Ordinance,
page 92.)
Mr. McCadden moved the
see Ordinance Book No. 56,
adoption of Ordinance No.
31988-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-CITY INFORMATION SYSTEMS: Mrs. Bowles
offered the following emergency ordinance adopting the
annual City Information Systems Fund Appropriation of the
City of Roanoke for the fiscal year beginning July 1,
1994, and ending June 30, 1995, in the total amount of
$2,219,851.00:
195
ACTION:
ACTION:
(#31989-050994) AN ORDINANCE adopting the annual
City Information Systems Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 1994,
and ending June 30, 1995; and declaring the existence of
an emergency.
(For full text of Ordinance,
page 93.)
see Ordinance Book No. 56,
Mrs. Bowies moved the adoption of Ordinance No.
31989-050994. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Mueser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-GENERAL SERVICES: Mr. White offered the
following emergency ordinance adopting the annual
Materials Control Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995, in the total amount of $147,527.00:
(#31990-050994) AN oRDINANCE adopting the annual
Materials Control Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995~ and declaring the existence of an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 94.)
Mr. White moved the adoption of Ordinance No. 31990-
050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-MANAGEMENT SERVICES FUND: Mr. Edwards
offered the following emergency ordinance adopting the
annual Management Services Fund Appropriation of the City
of Roanoke for the fiscal year beginning July 1, 1994,
and ending June 30, 1995, in the total amount of
$461,301.00:
196
ACTION:
ACTION:
(#31991-050994) AN ORDINANCE adoDtlng the annual
Management Services Fund Appropriation of the City of iii
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995; and declaring the existence of an .
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 96.)
Mr. Edwards moved the adoption of Ordinance No.
31991-050994. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-UTILITY LINE SERVICES: Mr. Harvey offered
the following emergency ordinance adopting the annual
Utility Line Services Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995, in the total amount of
$2,963,016.00:
(#31992-050994) AN ORDINANCE adopting the annual
Utility Line Services Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995; and declaring the existence of an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 97.)
Mr. Harvey moved the adoption of Ordinance No.
31992-050994. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-FLEETMAINTENANCE FUND: Mrs. Bowles offered
the following emergency ordinance adopting the annual
Fleet Maintenance Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995, in the total amount of
$3,791,564.00:
197
ACTION:
ACTION:
(#31993-050994) AN ORDINANCE adopting the annual
Fleet Management Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1994, and
ending June 30, 1995; and declaring the existence of an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 98.)
Mrs. Bowles moved the adoption of Ordinance No.
31993-050994. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ................ 7.
NAYS: None ....................................... 0.
BUDGET-SCHOOLS: Mr. Edwards offered the following
emergency ordinance adopting the annual School Fund
Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1994, and ending June 30, 1995, in the
total amount of $73,638,674.00:
(#31994-050994) AN ORDINANCE adopting the annual
School Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1994, and ending June 30,
1995; and declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 99.)
Mr. Edwards moved the adoption of Ordinance No.
31994-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-PAY PLAN-CITY EMPLOYEES: Mr. Musser offered
the following emergency ordinance adopting and
establishing a Pay Plan for officers and employees of the
City, effective July 1, 1994, providing for certain
salary adjustments and merit increases; authorizing
annual salary increments for certain officers and
employees for use of private motor vehicles; and
repealing Ordinance No. 31461-051093, adopted May 10,
1993, to the extent of any inconsistency:
198
ACTION=
ACTION=
(%31995-050994) AN ORDINANCE to adopt and establish
a Pay Plan for officers and employees of the City,
effective July 1, 1994, providing for certain salary
adjustments and merit increases; authorizing annual
salary increments for certain officers and employees for
use OF private motor vehicles; repealing Ordinance No.
31461-051093, adopted May 10, 1993, to the extent of any
inconsistency; and providing for an emergency and an
effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 101.)
Mr. Musser moved the adoption of Ordinance No.
31995-050994. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
BUDGET-DIRECTOR OF FINANCE-CITY CLERK-CITYATTORNEY-
CITY MANAGER-REAL ESTATE VALUATION-CITY EMPLOYEES-
MUNICIPAL AUDITOR: Mr. Harvey offered the following
emergency ordinance establishing compensation for the
City Manager, City Attorney, Director of Finance,
Director of Real Estate Valuation, Municipal Auditor and
City Clerk for the fiscal year beginning July 1, 1994:
(%31996-050994) AN ORDINANCE establishing
compensation for the City Manager, City Attorney,
Director of Finance, Director of Real Estate Valuation,
Municipal Auditor and City Clerk for the fiscal year
beginning July 1, 1994; and providing for an emergency
and an effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 104.)
Mr. Harvey moved the adoption of Ordinance No.
31996-050994. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
199
ACTION:
ACTION:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
ROANOKE CIVIC CENTER-HOCKEY: Mr. Joe Steffey,
representing owners of the Roanoke Express Hockey Team,
appeared before Council and expressed appreciation for
the City's efforts in helping to develop a successful
hockey franchise in Roanoke. Me explained that there are
approximately 45 weekend dates for playing hockey at the
Roanoke Civic Center and out of those 45 dates, the
Roanoke Express has been given 20 as potential playing
dates which is less than one-half of those that would
otherwise be available, the reason being that certain
events have been scheduled year after year which preceded
the existence of hockey. He advised that under the
current proposed schedule, there will be no available
weekend dates during the last five weeks of the hockey
season, and pointed out that the Roanoke Express is under
a mandate from the East Cost Hockey League to submit a
minimum of 55 playing dates to enable scheduling of the
team within the League. He added that there are
solutions to the problem; that the Roanoke Express has
reached somewhat of an impasse with the Roanoke Civic
Center Commission; and requested that Council instruct
the civic Center Commission to attempt to accommodate a
tenant that provides 160,000 fans per year, a tenant that
has made and will continue to make improvements in Civic
Center property, and a tenant that has brought tremendous
pride to the City of Roanoke.
Following discussion, Mr. McCadden moved that the
matter be referred to the City Manager for appropriate
response. The motion was seconded by Mr. Musser and
adopted.
At 9:05 p.m., the Mayor declared the meeting in
recess.
At 9:40 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
200
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser, White and Mayor Bowers ............... 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the three year terms of S. Elaina Duckett and
Marjorie S. Smithey as members of the Youth Services
Citizen Board will expire on May 31, 1994, and called for
nominations to fill the vacancies.
Mr. Edwards placed in nomination the names of
S. Elaina Duckett and Marjorie S. Smithey.
ACTION:
There being no further nominations, Ms. Duckett and
Ms. Smithey was reelected as members of the Youth
Services Citizen Board, for terms of three years, each,
ending May 31, 1997, by the following vote:
FOR MS. DUCKETT AND MS. SMITHEY: Council Members
Bowles, Edwards, Harvey, McCadden, Musser, White and
Mayor Bowers ........................................... 7.
There being no further business, the Mayor declared the
meeting adjourned at 9:45 p.m.
AP P ROVE D
ATTEST: ~~
Mary F. Parker
City Clerk
David A. Bowers
Mayor
201
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 16, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, May 16, 1994,
at 2:00 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Regular Meetings~ of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members John S. Edwards, Delvis O.
McCadden, Howard E. Musser, Elizabeth T. Bowles and Mayor
David A. Bowers .................................................. 5.
ABSENT: Council Members James G. Harvey, II, and William
White, Sr.- ...................................................... 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wllburn C. Dibling, Jr., City
Attorney; James D. Grtsso, Director of Finance; and Mar-f F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Daniel E.
Scott, Pastor, Virginia Heights Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
YOUTH: The Mayor recognized and welcomed students
from William Fleming High School, Patrick Henry High
School, the CITY School and the Governor's School who
were participating in 1994 Student Government Day. He
explained that the students were assigned to work with
various City officials throughout the day in an effort to
observe City government activities. The Mayor presented
each student with a City "Executive Glass" as a memento
of the occasion; and also presented three members of the
Youth Advisory Board who were graduating seniors with a
City of Roanoke "mini clipper".
ZONING-PARKS AND RECREATION-CELEBRATIONS-PUBLIC
WORKS-CITY EMPLOYEES-TOWER PARKING GARAGE-SPECIAL EVENTS-
ACTS OF ACKNOWLEDGEMENT: The Mayor advised that he was
pleased to declare May 15 - 21, 1994, as National Public
Works Week in the City of Roanoke, and called upon all
citizens and civic organizations to acquaint themselves
with the problems involved in providing public works and
202
to recognize the contributions that public works
officials make every day to the health, safety and
comfort of the citizens of the City of Roanoke.
(See proclamation on file in the City Clerk's Office.)
The following employees were recognized as Employees
of the Quarter in the Public Works Directorate:
David H. Jennings
Mark E. Childress
Martha P. Franklin
Arthur N. McCoy
Stacy D. White
George J. Trail, Sr.
James V. Hoback
John L. Mottley
Jeffrey S. Shawver
M. Lewis Blankenship
Larry K. Hogan
Parks & Grounds Maintenance
Building Maintenance
Planning & Community Development
Solid Waste Management
Fleet Management
Streets & Traffic -
Streets Division
Fleet Management
Solid Waste Management
Building Inspections
Building Maintenance
Streets & Traffic -
Streets Division
The Mayor advised that it was with pleasure that he
introduced the 1993-94 Employee Of The Year in the Public
Works Directorate, David H. Jennings. He pointed out
that Mr. Jennings is a Crew Leader in the Recreation/
Grounds Maintenance Department and has been employed by
the City on a permanent basis since August 1, 1978, and
he is assigned to the Central Business District which
includes the Market and First Union Tower Building area.
He advised that Mr. Jennings is a conscientious employee,
and most recently initiated an informal program with
farmers and merchants in the Market and First Union Tower
Building area whereby special needs are met for events
and holidays that take place in the area; that Mr.
Jennings has not used any sick leave since August 1989
and is commended for his attendance; and Mr. Jennings is
considered to be an asset to his department, merchants,
visitors and customers of the Central Business District.
Mr. McCadden offered the following resolution:
(#31997-051694) A RESOLUTION recognizing David H.
Jennings, as Employee Of The Year in the Public Works
directorate.
(For full text of Resolution, see Resolution Book No. 56,
page 108.)
203
ACTION:
ACTION:
Mr. McCadden moved the adoption of Resolution No.
31997-051694. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
The Mayor presented Mr. Jennings with a ceremonial
copy of Resolution No. 31997-061694; a plaque designating
him as 1994 Employee of the Year in the Public Works
Directorate, and a $100.00 U.S. Savings Bond.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed b y Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, coma%issions and committees appointed
Dy Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
204
ELECTIONS-COUNCIL-CITYGOVERNMENT: A communication
from Alton B. Prillaman, Secretary, Roanoke City
Electoral Board, transmitting an Abstract of Votes cast
in the General Election held in the City of Roanoke on
Tuesday, May 3, 1994, was before Council.
"ABSTRACT OF VOTES cast in the City of Roanoke,
Virginia, at the May 3, 1994, General Election, for
Membert City Council (4 year term)
Names of Candidates
Total Votes
Received
(In Figures)
Barbara Norris Duerk 4,436
John H. "Jack" Parrott 4,932
John S. Edwards 6,980
Co Nelson Harris 4,482
William "Bill" White, Sr. 5,158
Michael Bishop 1
Bev Fitzpatrick 1
Vigil Goode 1
Sharon Perdue 2
Noel Taylor 1
Matt Womack 3
We, the undersigned Electoral Board, upon examination of
the official records deposited with the Clerk of the
Circuit Court of the election held on May 3, 1994, do
hereby certify that the above is a true and correct
Abstract of Votes cast at said election and do,
therefore, determine and declare that the following
person(s) have received the greatest number of votes cast
for the above office in said election:
John H. "Jack" Parrott
John S. Edwards
william "Bill" White, Sr.
Given under our hands this 4th day of May,
A copy teste:
[SEAL]
1994.
Gilbert E. Butler, Jr., Chairman
Charles T. Green, Vice Chairman
Alton B. Prillaman, Secretary
Alton B. Prillaman, Secretary, Electoral Board
205
ACTION:
"ABSTRACT OF VOTES cast in the City of Roanoke,
Virginia, at the Nay 3, 1994, General Election, for
Membert City Council (for unexpired term
to end June 30t 1996)
Names of Candidates
Total Votes
Received
(In Figures)
John S. Voit 3,998
Llnda F. Wyatt 4,660
Barbara Duerk 11
Nelson Harris 19
John Parrott 5
Sharon Perdue 1
Bill White 1
Matt Womack 1
We, the undersigned Electoral Board, upon examination of
the official records deposited with the Clerk of the
Circuit Court of the election held on May 3, 1994, do
hereby certify that the above is a true and correct
Abstract of Votes cast at said election and do,
therefore, determine and declare that the following
person(s) have received the greatest number of votes cast
for the above office in said election:
Linda F. Wyatt
Given under our hands this 4th day of May, 1994.
A copy teste:
Gilbert E. Butler, Jr., Chairman
Charles T. Green, Vice Chairman
Alton B. Prillaman, Secretary
[SEAL]
Alton B. Prillaman, Secretary, Electoral Board
Mrs. Bowles moved that the communication and
Abstract of Votes be received and filed. The motion was
seconded by Mr. Edwards and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
206
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
POLICE DEPARTMENT-HOUSING/AUTHORITY-YOUTH-ROANOKE
NEIGHBORHOOD PARTNERSHIP: The Director of Public Safety
introduced Major R. Donald Shields, Commander of the
Patrol Division, Roanoke City Police Department, who
presented a briefing in regard to the Roanoke City Police
Department Bicycle Patrol Unit that operates in
conjunction with the C.O.P.E. Program.
Major Shields advised that in November 1992, a staff
study was completed and presented to the administration
of the Police Department for consideration, and in March
1994, the Bicycle Patrol Unit became operative. He
further advised that the study revealed that bicycle
patrol is a highly maneuverable, speedy and discreet
police response method which serves to increase public
perception or awareness of police in the community; and
while on patrol, children identify with officers on
bicycles which, in turn, creates the perception of
officer friendliness toward the community. He recognized
the efforts of members of the Blue Ridge Bicycle Club and
Cardinal Bicycles, advising that the Blue Ridge Bicycle
Club provided information on bicycle safety, as well as
funds for video tapes, training and training manuals,
coordinated a special training session for three C.O.P.E.
officers which was sponsored by the International Police
Mountain Bike Association in Waynesboro, Virginia, which
consisted of training in traffic strategies, gear use,
bicycle fitness, pre-ride checks, maintenance skills,
legal issues, fitness, group riding, hazard recognition,
pursuit situations and tactics, common crashes, off road
spills, and equipment considerations.
Officer Byron T. Clingenpeel appeared before Council
and explained the various features of the bicycle.
Barbara N. Duerk, Vice-President of Public
Relations, Blue Ridge Bicycle Club, appeared before
Council and called attention to two other benefits of the
police bicycle patrol; viz: bicycle units within a Police
Department have the highest felony conviction rate, and
207
bicycles are more beneficial than car patrols because the
officer can maneuver the unit up and down stairs. She
advised that May is Bicycle Month and commended the City
of Roanoke for participating in Alive and Well Week. She
stated that the Bicycle Patrol Unit has been a
partnership between the City of Roanoke and the Blue
Ridge Bicycle Club and members of the organization look
forward to continuing the partnership by providing
expertise, knowledge and materials.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
Director
Manager
briefing
program.
REFUSE COLLECTION-PUBLIC WORKS-ROANOKE VALLEY
RESOURCE AUTHORITY-FLEETMAINTENANCE FUND-RECYCLING: The
of Public Works introduced James A. McClung,
of Fleet and Solid Waste Management, for a
on the City's bulk item and brush collection
Mr. McClung presented slides describing the
magnitude of the bulk items and brush collection problems
associated with the various storms that occurred within
the City in the past year. He advised that the Solid
Waste Management Department provides once per week
curbside/alleyside residential refuse collection to
approximately 36,000 customers and bi-monthly curbside
recycling collection to approximately 16,000 customers.
As a part of the refuse recycling collection service, he
pointed out that curbside bulk item/bulk brush collection
service is provided at no charge to citizens and the City
collects approximately 1,500 tons of bulk items and
approximately 1,300 tons of bulk brush annually, at an
estimated cost of $139,000.00. He explained that bulk
items include household furnishings or major appliances
such as mattresses, box springs, ranges, refrigerators,
stoves, etc., that cannot be manually loaded into a
regular trash collection truck because of size, weight,
or composition, and bulk brush includes tree branches or
shrubbery that is no larger than four feet long, four
feet wide by four feet high in size and no larger than
three inches in diameter. He advised that the bulk
program works on a systematic schedule that helps
employees to maximize route efficiency in providing
services to all areas of the City in a reasonable time
frame utilizing two equipment operators and two special
open top trucks with appropriate equipment. He stated
that to schedule a bulk item or bulk brush pickup, a
citizen must call the Public Works Dispatcher, that
scheduling provides the City of Roanoke with the
authority to pick up the requested items, and residents
2O8
will be assigned a collection date which is usually on
the same day as the regular refuse collection, although
the date can range from one day to two weeks from the
time of the call. He advised that each truck provides
between 36 - 48 average stops per day and work together
in accomplishing assigned tasks so that customers receive
serwices as scheduled. He noted that bulk items and bulk
brush must be placed at the street, away from parked
vehicles, fences, or overhead wires and tree branches no
earlier than 6:00 p.m., the day before the scheduled
collection and no later than 7:00 a.m., on the date of
the scheduled collection, with items to De separate
allowing six feet or more between bulk items and regular
refuse or recyclables. He added that only six items or
less are scheduled for collection and only those items
specified by the caller, and organic material, concrete
building materials, materials resulting from remodeling
or razing of a structure, car parts or tires cannot be
collected. He advised that throughout the year, the
solid Waste Management Department deals with
approximately 25 court ordered evictions, working closely
with the Sheriff's Department and in most instances, it
is necessary to provide a bulk collection truck and
refuse packer and crew, which averages approximately
$250.00 per pickup. He stated that the Department relies
heavily on the help of neighborhood groups, individuals
and other City departments in identifying those
situations that need attention. In closing, he stated
that employees will participate in an extensive campaign
to meet with citizens throughout the community to advise
them of the bulk collection service and to receive input
and suggestions on appropriate changes to improve the
program.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-HOUSING/AUTHORITY-PLANNING-GRANTS: The City
Manager submitted a written report advising that the
Roanoke Redevelopment and Housing Authority administers
a variety of Community Development Block Grant funded
programs including projects associated with the Gainsboro
Conservation/Redevelopment Plan; that a Contract for
Services with the Housing Authority for administration of
activities in the current year was approved by Council on
Monday, September 13, 1993, pursuant to Resolution No.
31689-091393, and Amendment No. 1 was approved to the
contract on February 22, 1994, pursuant to Resolution No.
31870-022294; that a program addressed in the current
contract is Gainsboro Enhancement Project II, which would
209
assist the City with a project to relocate the
residential structures currently located at 42 and 56
Wells Avenue behind The Hotel Roanoke to a nearby street
prior to realignment of Wells Avenue, which activity
includes acquiring nearby sites, removing asbestos,
physically relocating the structures and other related
activities; and the project was originally recommended by
the City Planning Commission as part of the Commission's
review of the Wells Avenue Redevelopment Project, and has
neighborhood support.
It was further advised that the one bid received for
relocation of the two structures located at 42 and 56
Wells Avenue was opened by the Roanoke Redevelopment and
Housing Authority on March 24, 1994, and Mousing
Authority staff negotiated the contract bid to a lump sum
amount of $130,000.00; that additional funds, in the
amount of $17,000.00, are needed by the Mousing Authority
in order to execute the contract to relocate the
structures prior to May 31, 1994; that program income to
be returned to the City will be generated by sale of the
two structures after relocation; and an amendment to the
Community Development Block Grant Contract with the
Roanoke Redevelopment and Housing Authority is necessary
in order to increase the Mousing Authority budget for the
Gainsboro Enhancement II Project from $152,400.00 to
$169,400.00 for site preparation and relocation costs for
the structures currently located at 42 and 56 Wells
Avenue, N.
The City Manager recommended that Council approve
the following actions:
authorize execution of the Community
Development Block Grant contract amendment
with the Roanoke Redevelopment and Housing
Authority;
transfer $10,000.00 in Community Development
Block Grant funds from Account No. 035-092-
9237-5250 to Account No. 035-092-9220-5009;
and
transfer $7,000.00 in Capital Projects funds
from Account No. 008-002-9653-9003, to Second
Street/Gainsboro Road/Wells Avenue, to Account
No. 008-052-9547-9003.
(For full text, see report on file in the City Clerk's
Office.)
210
ACTION:
ACTION:
Mr. McCadden offered the following emergency budget
ordinance:
(#31998-051694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 110.)
Mr. McCadden moved the adoption of Ordinance No.
31998-051694. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
Mr. Edwards offered the following
ordinance:
emergency
(#31999-051694) AN ORDINANCE authorizing the
appropriate City officials to enter into an amendment to
the CDBG Contract for Services between the City and the
City of Roanoke Redevelopment and Housing Authority,
relating to the relocation of two structures located at
42 and 56 Wells Avenue, upon certain terms and
conditions, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 111.)
Mr. Edwards moved the adoption of Ordinance No.
31999-051694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
CITY CODE-TRAFFIC-TAXES-COMMISSIONER OF REVENUE-
EMERGENCY MEDICAL SERVICES: The City Manager submitted
a written report advising that Roanoke Emergency Medical
Services, Inc. (REMS) was established on December 10,
1989, when the City of Roanoke and the Williamson Road
Life Saving Crews merged; that cost savings for City
211
residents are provided through volunteer pre-hospital
emergency medical providers; that recruitment and
retention efforts to maintain appropriate volunteer
manning levels contlnue to be difficult, with economic
changes, increased exposure to infectious disease,
violence toward Emergency Medical Service providers and
significant training requirements resulting in a decline
in volunteer resources Statewide; that provisions of the
State Code allow local governments to waive personal
property tax and decal fees for volunteer EMS providers
who regularly respond or perform other functions for a
volunteer EMS agency; and incentives are needed to
attract and retain volunteers to provide this service
inasmuch as retention is a major issue as skill
proficiency increases with time.
It was further advised that Roanoke Emergency
Medical Services, Inc., membership has steadily declined
from 110 volunteers in 1989 to 86 volunteers in 1994,
which decline in volunteer participation results in an
increased cost to the City to provide this essential
service; that 23 volunteers "actively" participate and
would meet requirements to receive incentives; and an
active member is defined as follows:
an individual who consistently and routinely
meets the expectations of membership which
conslsts of working a duty shift (12 hour
shift every sixth day) and attending the
monthly business and training meetings; or
an individual who serves in an administrative
volunteer position for Roanoke Emergency
Medical Services, i.e., Operations Officer,
President, Vice-President, etc.
It was explained that other localities provide
various incentives to strengthen recruitment and
retention of volunteers, such as free vehicle decal,
waiving personal property tax on one vehicle per
volunteer and a retirement program based on years of
service, with volunteers required to be active in order
to be eligible for such incentives; and the Emergency
Medical Services Advisory Board, appointed by the City
Manager, has recommended implementation of an incentive
program which will benefit "active" members that reside
within the City of Roanoke in order to strengthen this
important resource.
212
The City Manager recommended that Council approve
"no charge" vehicle decals and waive personal property
tax for one vehicle for "active" Roanoke Emergency
Medical Service volunteers who reside within the City of
Roanoke; that a list of volunteers meeting "active"
member status would be approved by the REMS Operations
Officer and President and submitted to the Manager of
Emergency Medical Services by February 15 of each year
for the previous calendar year; that the Commissioner of
Revenue will be provided with a list of individuals
eligible for the incentive program by March 15 of each
year; that the cost to provide incentives would be
determined annually based on the number of "active" REMS
volunteers and the type of vehicles owned by the
volunteers, with fiscal year 1993-94 cost expected to be
approximately $3,067.00; and the City Manager will
instruct the Emergency Medical Services Advisory Board to
review options and make recommendations on incentives
that may be adopted on a regional level such as
reciprocal agreements that would support and stimulate
volunteer participation throughout the Roanoke Valley.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden called upon the Commissioner of the
Revenue to address what she considers to be an inequity
in the proposed ordinance; whereupon, the Commissioner of
the Revenue called attention to a question in regard to
volunteers who could be rewarded in different measurable
ways, advising that there could be some inconsistency
relative to the amount of the personal property tax to be
waived in each instance depending upon the amount of the
assessment of each automobile.
Mr. Edwards addressed the disparity issue, and
requested an explanation as to why the personal property
tax waiver was suggested as opposed to an incentive that
could be more across the board and equitable to all
participants; whereupon, the Director of Public Safety
advised that it is important to note that volunteerism in
emergency medical services is one of the few volunteer
programs where prior education and certification is
required, that many volunteers in the Roanoke Emergency
Medical Services organization go beyond the basic level
of certification and serve a 12-hour shift every six days
at a minimum, and the rationale in suggesting the
personal property tax waiver was to go beyond the modest
incentive of the $20.00 decal fee.
213
ACTION:
The City Manager called attention to Section 58.1-
3506 of the Code of Virginia (1950), as amended, which
allows local governments to waive personal property tax
and decal fees for volunteer EMS providers who regularly
respond to or perform other functions for a volunteer EMS
agency. He advised that it was his understanding that
the Commissioner of the Revenue had participated in the
discussions, and if Council is concerned that the waiver
might be too lucrative, he would like to hear the
suggestions/comments of Council. He stated that the goal
was to find a way to recognize EMT volunteer efforts, and
the recommendation contained in the report is authorized
pursuant to provisions of the Code of Virginia.
Following discussion, it was agreed that the matter
would be referred back to the City Manager and the
Commissioner of the Revenue for further study, report and
recommendation to Council in connection with other
alternatives to recognize volunteer Emergency Medical
Service efforts.
The Mayor suggested that consideration be given to
providing a personal property tax waiver up to a certain
limit which would be more equitable across the board. In
the event that a person volunteered for a period of time,
met the requirements for waiver, received the waiver, and
after a short while discontinued volunteer service, he
inquired if the City would enforce some type of rebate.
REPORTS OF COMMITTEES:
BUDGET-CITYNURSING HOME-PUBLIC WORKS-ROANOKE CIVIC
CENTER-CMERP-STREET$ AND ALLEYS: Council Member William
White, Sr., Chairperson of a committee appointed by the
Mayor to tabulate bids received for asphalt concrete
overlays and pavement profiling of various streets within
the City of Roanoke, which includes 57 lane miles of
streets, the loop road around the City Nursing Home and
the Roanoke Civic Center parking lot, presented a written
report on behalf of the Committee recommending that
Council approve the following actions:
award a contract to Adams Construction
Company, in the amount of $1,462,488.30, and
establish a contingency, in the amount of
$17,511.70, for a total cost of $1,480,000.00,
in a form acceptable to the Director of
Finance;
214
ACTION:
appropriate $270,646.00 in Capital Maintenance
and Equipment Replacement Program funding to
Street Paving, Account No. 001-052-4120-2010;
appropriate $12,000.00 in Capital Maintenance
and Equipment Replacement Program funding to
be transferred to a Capital Outlay Account to
be established in the Nursing Home Fund;
appropriate $249,820.00 to a Capital Outlay
Account to be established in the Civic Center
Fund from the following sources:
Management Services Fund
Retained Earnings
Materials Control Fund
Retained Earnings
Civic Center Fund Retained
Earnings
$ 83,273.00
83,273.00
83~274.00
$249,820.00
.!
transfer $231,033.00 in the fiscal year 1994-
95 General Fund budget from Transfers to
Capital Projects Fund, Account No. 001-004-
9310-9508, to Street Paving, Account No. 001-
052-4120-2010; and
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the Committee.
(For full text, see reports On file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
(#32000-051694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General, Civic Center,
Management Services, Materials Control, and Nursing Home
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 000.)
Mr. Edwards moved the adoption of Ordinance No.
32000-051694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
216
ACTION:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 31974 rezoning a tract of
land located at 673 - 675 Brandon Avenue, S. W.,
identified as Official Tax No. 1270807, from LM, Light
Manufacturing District, to C-2, General Commercial
District, having previously been before the Council for
its first reading on Monday, May 9, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mrs. Bowles offering the following for
its second reading and final adoption:
(#31974-051694) AN ORDINANCE to amend Section
36.1-3, Code of the City of Roanoke (1979), as amended,
and Sheet No. 127, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 54,
page 104.)
Mrs. Bowles moved the adoption of Ordinance No.
31974-051694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
STREETS AND ALLEYS: Ordinance No. 31975 permanently
vacating, discontinuing and closing all of a certain
alley extending between 27th Street and 30th Street,
N. W., Block 21, bound on the north by Shenandoah Avenue
and on the south by Johnson Avenue, being 10 feet in
width and 880 feet in length, having previously been
before the Council for its first reading on Monday,
May 9, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. Edwards
offering the following for its second reading and final
adoption:
217
ACTION:
ACTION:
(#31975-051694) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City or Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 54,
page 106.)
Mr. Edwards moved the adoption of Ordinance No.
31975-051694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... O.
(Council Members Harvey and White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
CELEBRATIONS: Ms. Evelyn D. Bethel, 35 Patton
Avenue, N. E., appeared before Council and invited the
Members of City Council and City officials to attend a
South African celebration in honor of Nelson Mandela on
Friday, May 20, 1994, at 7:00 p,m., at the High Street
Baptist Church.
At 3:40 p.m., the Mayor declared the meeting in
recess.
At 3:55 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members Harvey and White.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Musser and adopted by the following vote:
218
ACTION:
ACTION:
AYES: Council Members Edwards, McCadden, Musser,
Bowles and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Members Harvey and White were absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the term of George A. McLean, III, as a member of
the Youth Services Citizen Board will expire on May 31,
1994, and called for nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
George A. McLean, III.
There being no further nominations, Mr. McLean was
reelected as a member of the Youth Services Citizen
Board, for a term of three years, ending May 31, 1997, by
the following vote:
FOR MR. MCLEAN: Council Members Edwards, McCadden,
Musser, Bowles and Mayor Bowers ........................ 5.
(Council Members Harvey and White were absent.)
OATHS OF OFFiCE-COMMITTEES-PENSIONS: The Mayor
advised that the four year term of F. Wiley Hubbell and
the two year term of Bernice F. Jones as members of the
City of Roanoke Pension Plan Board of Trustees will
expire on June 30, 1994, and called for nominations to
fill the vacancy.
Mrs. Bowles placed in nomination the names of
F. Wiley Hubbell and Bernice F. Jones.
There being no further nominations, Mr. Hubbell was
reelected for a term of four years, ending June 30, 1998,
and Ms. Jones was reelected for a term of two years,
ending June 30, 1996, as members of the City of Roanoke
Pension Plan Board of Trustees, by the following vote:
FOR MR. HUBBELL AND MS. JONES: Council Members
Edwards, McCadden, Musser, Bowles and Mayor Bowers ..... 5.
(Council Members Harvey and White were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that there is a vacancy
on the Roanoke Neighborhood Partnership Steering
Committee, created by the resignation of Dale C. Allen,
for a term ending November 13, 1996, and called for
nominations to fill the vacancy.
219
Mrs. Bowles placed in nomination the name of
Shirley M. Bethel.
There being no further nominations, Ms. Bethel was
elected as a men~)er of the Roanoke Neighborhood
Partnership Steering Committee, to fill the unexpired
term of Dale C. Allen, ending November 13, 1996, by the
following vote:
ACTION:
FOR MS. BETHEL: Council Members Edwards, McCadden,
Musser, Bowles and Mayor Bowers ....................... 5.
(Council Members Harvey and White were absent.)
There being no further business, the Mayor declared the
meeting adjourned at 4:00 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
Mayor
220
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 23, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, May 23, 1994,
at 2:00 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetinqs, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Delvis O. McCadden, Howard E.
Musser, William White, Sr., Elizabeth T. Bowles, John S. Edwards
and Mayor David A. Bowers ........................................ 6.
ABSENT: Council Member James G. Harvey, II ................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of Finance;
and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Randy J.
Garner, Pastor, Valley View Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT: The Mayor welcomed former
Burgermiester Peter Bohm from Grossbissendorf, Germany,
and presented him with a Key to the City.
BID OPENINGS
ROANOKE CIVIC CENTER: Pursuant to notice of
advertisement for bids to replace the wooden stage floor
in the Roanoke Civic Center Auditorium, said bids to be
received by the City Clerk until 1:30 p.m., on Monday,
May 23, 1994, and to be held, opened and read before the
Council at 2:00 p.m., on that date, or as soon thereafter
as the matter may be heard, the Mayor asked if anyone had
any questions about the advertisement for bids, and no
representative present raising any question, the Mayor
instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read the
sole bid received from Williams Painting and Remodeling,
Inc., in the amount of $136,950.00.
(For full text, see bid on file in the City Clerk's
Office.)
221
ACTION:
ACTION:
ACTION:
Mr. McCadden moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mr. Edwards and adopted.
The Mayor appointed William White, Sr., Chairperson,
Kit B. Kiser and Bobby E. Chapman as members of the
committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
222
CITY CODE-COUNCIL: Council having previously
referred to a suggestion of the Mayor with regard to
changing the schedule for conducting City Council
meetings to the City Manager for input and to the City
Attorney for preparation of the proper measure, the
matter was again before the body.
The City Attorney transmitted a measure amending the
Council's Rules of Procedure to provide, effective
July 1, 1994, that City Council meetings will be held on
the second and fourth Mondays of each month at 10:00
a.m., and public hearings will be held on the second
Monday at 7:00 p.m.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. McCadden offered the following emergency
ordinance:
ACTION:
(#32003-052394) AN ORDINANCE amending and
reordaining Rule 1, Regular meetings, of Section 2-15,
Rules of procedure, of the Code of the City of Roanoke
(1979), as amended, to provide for a new schedule of
regular meetings of City Council, effective July 1, 1994;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 117.)
Mr. McCadden moved the adoption of Ordinance No.
32003-052394. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
YOUTH-SCHOOLS: The Director of Human Development
presented a briefing on the City's Community Education
Program which operates in partnership with the Roanoke
City Public Schools. He advised that Community Education
sponsors and co-sponsors numerous activities, including
223
the Nurturing Program, Virginia Western Community College
classes, Writing Is Fun For Me, and Adventures For Kids.
He explained that all programs are planned and
implemented using existing resources, and partnerships
with individuals, businesses and organizations have been
formed to meet the ultimate goal of enhancing the quality
of life for Roanoke's citizens. He advised that the
importance of volunteers and community partnerships to
the success of the program cannot be overly stressed and
community education has had a tremendous impact on the
lives of many youth and their parents.
The following students who participated in
Adventures For Kids appeared before Council and talked
about various aspects of the program, such as a visit to
Apple Ridge Farms, cooking, rock wall climbing, bowling
and creative arts:
Freddie Wright
1124 Morningside Street, S. E.
Rachel Brown
2516 King Street, N. E.
Lee Morris
1219 Stewart Avenue, S. E.
Brittany Harris
714 Conway Street, N. E.
Mary Hayslett
1008 Stewart Avenue, S. E.
The children advised that they participated in the
Chili Cook-Off on the Roanoke City Market on Saturday,
May 9, 1994, where they won the People's Choice Award and
First Place for showmanship. They presented the Mayor
and Members of Council with tee-shirts, buttons, stickers
and a sample of their award winning chili.
Without objection by Council, the Mayor advised that
the remarks would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: The City Manager submitted a written report
advising that on July 27, 1992, Council authorized
establishment of an Enterprise Fund entitled, "Hotel
Roanoke Conference Center Commission (HRCCC)"; that the
operating budget for the HRCCC must be approved by
Council and the Virginia Tech Board of Visitors, pursuant
224
to Sections 21 B and C of the Hotel Roanoke Conference
Center Commission Act, with operating subsidies to be
evenly divided; that on March 17, 1994, the HRCCC adopted
an operating budget for fiscal year 1994-95, in the
amount of $887,850.00, which will cover pre-opening
expenses for the Center, as well as operating expenses
when the Center opens in April 1995; that the second full
12 months of operation of the Conference Center will
result in a decrease in the City's share of the budget
operating subsidy; and the Virginia Tech Board of
Visitors approved its 50 per cent share of the Hotel
Roanoke Conference Center Commission budget request at
its meeting on April 25, 1994.
The City Manager recommended that Council approve
the Hotel Roanoke Conference Center Commission budget, in
the amount of $887,850.00, for fiscal year 1994-95; and
that $276,500.00 be transferred from General Fund,
Account No. 001-004-9310-9508, to Capital Projects Fund,
Conference Center Account No. 008-002-9653-9003.
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
Mr. Musser offered the following emergency budget
ordinance:
(#32004-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
119.)
Mr. Musser moved the adoption of Ordinance No.
32004-052394. ?he motion was seconded by Mr, Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mr. Musser offered the following resolution:
225
ACTION:
(#32005-052394) A RESOLUTION approving the annual
operating budget of the Hotel Roanoke Conference Center
Commission for Fiscal Year 1994-95.
(For full text of Resolution, see Resolution Book No. 56,
120.)
Mr. Musser moved the adoption of Resolution No.
32005-052394. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
BUDGET-TRAFFIC-STATE HIGHWAYS-PLANNING-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH-CONSULTANTS REPORTS-
STREETS AND ALLEYS-TRAFFIC: The City Manager submitted
a written report advising that on April 13, 1987, Council
requested that the Virginia Department of Transportation
(VDOT) program projects for roadway widening and
realignment that include the following:
Wells Avenue from Williamson Road, N. E., to
First Street, N. W.; and
First Street/Gainsboro Road from Madison
Avenue, N. W., to Salem Avenue, S. W., and the
intersection of Orange Avenue and Gainsboro
Road (this alignment ultimately shifted
location to become known as the Second Street/
Gainsboro Road Project).
It was further advised that pursuant to Resolution
No. 31287-121692, adopted December 16, 1992, Council
approved location of the realignment of Wells Avenue from
Williamson Road, N. E., to Second Street, N. W.
(currently known as First Street, N. W.); that the Wells
Avenue project schedule has been accelerated to improve
public safety and traffic flow in connection with the
opening of the Hotel Roanoke Conference Center in early
1995; that pursuant to Ordinance No. 31406-041293,
Council authorized an amendment to the "Agreement for
Administering Project by Municipality" between the City
and the Virginia Department of Transportation for Wells
Avenue to allow VDOT to handle the right-of-way and
construction phases of the project in order to meet the
stringent time schedule; that the preliminary engineering
phase has been administered by the City with Mattern &
Craig, Inc., Consulting Engineers; that in addition, VDOT
has been extraordinarily cooperative in scheduling many
project related activities; and pursuant to Resolution
No. 31622-080993, adopted on August 9, 1993, Council
approved the location and major design features of the
realignment of Wells Avenue from Williamson Road, N. E.,
to First Street, N. W.
It was explained that bids for project construction
were received by the Virginia Department of
Transportation on May 18, 1994, and a contract was
awarded to Branch Highways, Inc., in the amount of
$2,244,386.00; that the City must execute a City-State
Agreement before VDOT will allow the contractor to begin
construction; that the City's share of the cost of the
project totals $775,580.24; and enhancements contained in
the project include the plaza, bus shelter, decorative
street lighting and entryway signage, at a cost of
$643,924.30 (100 per cent City funds) as bid by Branch
Highways, Inc.
It was pointed out that project coordination with
the Hotel Roanoke Conference Center Commission (HRCCC)
required that certain expenses be incurred by the Hotel
project, such as demolition of the former Wells Avenue
pavement and construction of the temporary detour across
the Hotel parking lot from Wells Avenue to Shenandoah
Avenue; that VDOT has agreed that the $33,900.00 incurred
for said items could be reimbursed to the HRCCC from the
City's urban highway funds used for the Wells Avenue
project; and it is necessary for the City to receive the
funds (established as a project cost in the City-State
Agreement) from VDOT and then reimburse the HRCCC.
The City Manager recommended that Council approve
the following actions:
authorize execution of the City-State
Agreement, in a form to be approved by the
City Attorney;
appropriate $723,118.90 from certain accounts
listed in Attachment III of the report to
Wells Avenue, Account No. 008-052-9547-9001;
receive $33,900.00 from VDOT; and
227
,!
ACTION:
ACTION:
authorize payment to HRCCC in the amount of
$33,900.00.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32006-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
121. )
Mr. Musser moved the adoption of Ordinance No.
32006-052394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mr. Musser moved that the following
placed upon its first reading:
ordinance be
(#32007) AN ORDINANCE approving an agreement
between the City and the Virginia Department of
Transportation for the widening and realignment of Wells
Avenue, N. E., providing for the allocation of the City's
share of the project cost; and authorizing execution of
said agreement on behalf of the City.
(For full text of Ordinance, see Ordinance Book No. 56,
122. )
The motion was seconded by Mr. White and adopted by
the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
(See Council minutes of June 20, 1994, for adoption of
Ordinance No. 32007-062094 on second reading.)
228
BUDGET-NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
PLANNING-GRANTS-ROANOKE NEIGHBORHOOD PARTNERSHIP: The
City Manager submitted a written report advising that the
City has funded ten rehabilitation or new construction
projects in partnership with the Northwest Neighborhood
Environmental Organization (NNEO) through Community
Development Block Grant and City General Funds since
1982; that NNEO has submitted a proposal for CDBG and
HOME funds for rehabilitation of houses located at 813,
814 and 815 Gllmer Avenue, N. W., as a part of the CDBG
budget process in the spring of 1994; that the Community
Development Block Grant Review Committee recommended
using HOME funds for the entire project; and the 1992
HOME Investment Partnership Program (HOME) allocation
from the U. S. Department of Housing and Urban
Development (HUD) was approved by Council, pursuant to
Resolution No. 31070-062292, adopted June 22, 1992, with
funds appropriated pursuant to Ordinance No. 31069-
062292.
It was further advised that of the $756,000.00 HOME
funds allocated in the 1992 program year, a minimum of 15
per cent, or $113,400.00, must be allocated to a
Community Housing Development Organization (CHDO) for
project costs; that to date, $64,978.00 of 1992 HOME
funds have been awarded to the Northwest Neighborhood
Environmental Organization which qualifies as a CHDO;
that May 31, 1994 is the deadline for committing the
entire 1992 HOME allocation, and any uncommitted 1992
HOME funds may be recaptured by HUD; and all 1992 HOME
funds are committed by contract with the exception of
$48,422.00 of CHDO set-aside funds.
The City Manager explained that in connection with
the Northwest Neighborhood Environmental Organization's
project, total costs are estimated to be in the amount of
$183,650.00 to be used for purchase and rehabilitation of
houses located at 813, 814 and 815 Gilmer Avenue, N. W.,
which will be sold to low or moderate income home buyers;
that said funds are expected to be leveraged by
$50,000.00, of which $5,000.00 will be provided by NNEO
and $45,000.00 will be provided with bank financing; that
NNEO has requested $133,650.00 from the City to provide
the balance of rehabilitation costs, audit, architectural
and legal fees, with Community Housing Development
Organization operating expenses to NNEO to provide
administration of the project; that $48,422.00 in 1992
HOME funds will be provided to NNEO by contract at this
time; and NNEO will receive up to $85,228.00 in
additional 1993 HOME funds to complete the project when
the funds become available.
229
ACTION:
The City Manager recommended that he be authorized
to execute a grant agreement with the Northwest
Neighborhood Environmental Organization for purchase and
rehabilitation of three houses located at 813, 814 and
815 Gilmer Avenue, N. W., such agreement to be in a form
acceptable to the City Attorney and further authorized
the transfer of $48,422.00 of HOME funds as follows:
$12,500.00 from 1992 HOME Account No. 035-052-5300-5237
$34,180.00 from 1992 HOME Account No. 035-052-5300-5238
$ 1,742.00 from 1992 HOME Account No. 035-052-5300-5240
to 1992 HOME Account No. 035-052-5300-5242
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32008-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
123.)
Mrs. Bowles moved the adoption of Ordinance No.
32008-052394. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mrs. Bowles offered the following resolution:
(#32009-052394) A RESOLUTION authorizing the City
Manager to execute a grant agreement with the Northwest
Neighborhood Environmental Organization (NNEO), to
provide funding for the rehabilitation of three houses at
813 Gilmer Avenue, N. W., 814 Gilmer Avenue, N. W., and
815 Gilmer Avenue, N. W., upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 56,
124.)
230
ACTION:
Mrs. Bowles moved the adoption of Resolution No.
32009-052394. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS-
COMMUNICATIONS DEPARTMENT-MUNICIPAL AUDITOR-TELEPHONE
COMPANIES-CONSULTANTS REPORTS: The City Manager
submitted a written report advising that the City of
Roanoke has aggressively pursued the reduction of
communications costs, with one component being the cost
of the City's local telephone service; that City staff
has researched a new industry which includes companies
that specialize, through in-depth study of pricing
structures, in the auditing of telephone bills, with the
goal of determining past overcharges which could be
recouped from the telephone service provider; that a
Request for Proposal for Professional Services (auditing)
was promulgated and advertised in the local newspaper;
and interviews were held with the offerors of four
proposals received by the City.
It was further advised that the offerors were ranked
by an interview panel; that proposals were evaluated on
the basis of the approach that would be used in auditing
the City's telephone bills; that The Bottom Line, a
single owner, Roanoke City resident firm, was the company
judged to be most sound in its approach; that performance
of The Bottom Line in a previous audit was considered to
be outstanding by the City of Salem, as verified by a
reference check; that price negotiations were entered
into with The Bottom Line, and an agreement was reached
as follows:
The Bottom Line will audit any previous bills
available and identify billing errors;
The Bottom Line will negotiate with the
telephone company for rebates;
the City of Roanoke will pay 50 per cent of
the rebates received to The Bottom Line; and
the term of the contract will be for one year.
231
ACTION:
It was explained that inasmuch as the total of
billing errors is unknown, the dollar amount to be paid
cannot be determined; however, 50 per cent of the rebates
of past billing errors was the most attractive
arrangement the City encountered in canvassing several
firms that conduct similar services; and some firms
require 50 per cent of the savings from past errors, as
well as a portion of future savings which result from
correction of rates.
The City Manager recommended that he be authorized
to enter into an agreement with The Bottom Line for
auditing of City telephone services, and authorize the
Director of Finance, with approval of the Municipal
Auditor, to approve payment on a monthly basis of 50 per
cent of any rebates received.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
(#32010-052394) A RESOLUTION authorizing the
execution of an agreement for auditing of City telephone
service.
(For full text of Resolution, see Resolution Book No. 56,
125.)
Mr. White moved the adoption of Resolution No.
32010-052394. The motion was seconded by Mr. McCadden.
Mr. McCadden inquired as to the primary reason(s)
for discrepancies in the City's telephone bill and the
need for a telephone audit; whereupon, the Director of
Finance advised that The Bottom Line will review the
City's rate structure to ensure that applicable rates are
charged based on the City's telephone service, and if the
rate(s) have been applied inappropriately, the City
will share with the audit entity one-half of any rebate
on over billing.
Questions were raised in connection with the
estimate that was quoted to the City by The Bottom Line
in recovered costs, how recovered costs, if any, will be
used, and the mechanism for reporting recovered costs to
Council; whereupon, the City Manager advised that he
would be pleased to provide Council with a briefing on
the complexity of the telephone rate structure in
connection with operating an organization the size of the
City of Roanoke, and especially in connection with the
complexity of the City's Centrex telephone system. He
232
stated that if billing errors are found, the errors
represent money that is now in the hands of the telephone
company that would be returned to the City of Roanoke.
Mr. John H. Parrott, Council Member-elect, expressed
concern as to who would be responsible for legal fees in
the event that the telephone company refused to make
reimbursement to the City.
Ms. Catherine Caddy, 2510 Longview Avenue, S. W.,
representing The Bottom Line, called attention to many
unknowns, advising that it would be difficult to assess
the situation until the audit is completed. She advised
that she recently completed an audit for the City of
Salem and recovered approximately $5,000.00 in
overcharges since 1982. She pointed out that the fact
that the City has occupied many of its building since
before 1984 makes the City of Roanoke a prime candidate
for slmple mistakes by the telephone company which were
not intentional mistakes given the volume of telephone
company customers. She advised that a division of
Consumer Reports, Consumer Check Book, reported that 87
per cent of telephone bills are incorrect, and a study by
the House Ways and Means Committee revealed that
utilities over billed $19 million in energy and telephone
charges in incorrect taxes alone, which does not take
into consideration telephone rates or long distance
charges.
Ordinance No. 32010-052394 was adopted by the
following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
BUDGET-POLICE DEPARTMENT-FIRE DEPARTMENT-PUBLIC
WORKS-COMMUNICATIONS DEPARTMENT-CMERP-EMERGENCY MEDICAL
SERVICES-EQUIPMENT: The City Manager submitted a written
report advising that the Capital Maintenance and
Equipment Replacement Program has identified the need for
replacement of communications recording equipment at
individual dispatcher positions; that currently, the
ability to instantly play back 9-1-1 calls from citizens
exists only at five positions and for only 9-1-1
telephone lines; and the needed capability is for play
back from all positions, and to include play back of
radio channels, i.e., to clarify a police officer's
request for backup.
333
ACTION:
The City Manager further advised that three bids
were received after proper advertisement on April 20,
1994, and evaluated by a bid committee; whereupon, he
recommended that Council approve the following actions:
accept the bid of Lanier Worldwide, Inc., for
one complete installed 16 station digital
instantaneous replay recorder, for a total
cost of $32,129.35;
authorize the purchase of ten recorder heads
for existing 60 channel continuous logging
recorder, which are sole source items, to
Dictaphone Corporation, for a total cost of
$18,920.70;
appropriate $51,051.00 from Capital
Maintenance and Equipment Replacement Account,
to Communications Capital outlay, Account No.
001-050-4130-9015; and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32011-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
126.)
Mrs. Bowles moved the adoption of Ordinance No.
32011-052394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mrs. Bowles offered the following resolution:
334
ACTION:
(#32012-052394) A RESOLUTION accepting a bid for
installation of certain recording equipment and
authorizing the purchase of other related equipment, upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56,
127. )
Mrs. Bowles moved the adoption of Resolution No.
32012-052394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
BUDGET-iNSURANCE-HOSPITALS-CMERP-TRANSPORTATION
SAFETY-EMERGENCY MEDiCAL SERVICES-FLEETMAINTENANCE FUND:
The City Manager submitted a written report advising that
the Capital Maintenance and Equipment Replacement Program
has identified the need for an ambulance to be used in
Emergency Medical Services for pre-hospital care patient
transportation; and bids were received and opened in the
Office of General Services on March 31, 1994.
The City Manager recommended that Council approve
the following actions:
accept the lowest responsible bid submitted by
Aero Products Corporation for one new
ambulance, for the negotiated amount of
$48,396.00;
appropriate $48,396.00 from Capital
Maintenance and Equipment Replacement Program
to Emergency Medical Services, Account No.
001-050-3521-9015;
authorize title of the abovedescribed
ambulance to be recorded in the name of
Roanoke Emergency Medical Services, Inc.; and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
335
ACTION:
ACTION:
ACTION:
(#32013-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
128.)
Mr. Musser moved the adoption of Ordinance No.
32013-052394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ........................................ 0.
(Council Member Harvey was absent.)
Mr. Musser offered the following resolution:
(#32014-052394) A RESOLUTION accepting a bid made
to the City for furnishing and delivering one new
ambulance for use by Roanoke Emergency Medical Services,
Inc.; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 56,
129.)
Mr. Musser moved the adoption of Resolution No.
32014-052394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS:
submitted the financial report
for the month of April 1994.
The Director of Finance
for the City of Roanoke
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. White moved that the financial report be
received and filed. The motion was seconded by Mr.
McCadden and adopted.
336
ACTION:
REPORTS OF COMMITTEES:
BUDGET-BRIDGES-NORFOLK SOUTHERN CORPORATION-
UTILITIES-STREETS AND ALLEYS: Council Member William
White, Sr., Chairperson of a committee appointed by the
Mayor to tabulate bids received for repairs to Jefferson
Street Bridge over Norfolk Southern Railway, presented a
written report on behalf of the Committee recommending
that Council approve the following actions:
authorize the City Manager to enter into a
lump sum contract with Lanford Brothers Co.,
Inc., in the amount of $127,071.00 and 90
consecutive calendar days for completion of
the work, authorize payment of $21,219.00 to
Norfolk Southern Corporation for watchman and
flagging protection, and authorize a project
contingency of $12,700.00;
appropriate $160,990.00 to a new account to be
established by the Director of Finance in the
Capital Projects Fund.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32015-052394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
130.)
Mr. White moved the adoption of Ordinance No. 32015-
052394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
Mr. White offered the following emergency ordinance:
337
ACTION:
(#32016-052394) AN ORDINANCE accepting the bid of
Lanford Brothers Company, Incorporated, for repairs to
Jefferson Street Bridge over the tracks of the Norfolk &
Western Railway, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the
work; authorizing the proper City officials to execute a
Railway Force Account Letter Agreement with Norfolk
Southern Corporation; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
131.)
Mr. White moved the adoption of Ordinance No. 32016-
052394. The motion was seconded by Mr. Russet and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
YOUTH-YOUTH CORRECTIONAL FACILITIES-EQUIPMENT:
Council Member William White, Sr., Chairperson of a
committee appointed by the Mayor to tabulate bids
received for installation of two heat pumps and related
work at Youth Haven I, 1301 Third Street, S. W.,
presented a written report on behalf of the Committee
recommending that Council approve the following actions:
authorize the City Manager to enter into a
lump sum contract with A. Frank Woods and
Sons, Inc., in the amount of $19,915.00 and 30
consecutive calendar days for completion of
the work;
authorize the Director of Finance to encumber
the following funding in Account No. 001-052-
4330-3057:
Contract Amount
Contingency and additional
work to be performed by
Building Maintenance
Total
$19,915.00
2~585.00
$22,500.00
338
ACTION:
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
(#32017-052394) AN ORDINANCE accepting the bid of
A. Frank Woods and Sons, Inc., to provide and install
heat pumps at Youth Haven I, upon certain terms and
conditions; awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract
for such work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
132.)
Mr. White moved the adoption of Ordinance No. 32017-
052394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members McCadden, Musser, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Harvey was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION
RESOLUTIONS: None.
OF ORDINANCES AND
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY NURSING HOME-AUDITS/FINANCIAL REPORTS: Mr.
Edwards inquired as to the number of private patients
housed at the City Nursing Home, and called attention to
a difference in private patient care fees of $162,000.00
in 1994 compared to $134,000.00 in 1993; whereupon, the
Director of Finance advised that he would provide Mr.
Edwards with the requested information. He explained
that private patient fees are paid when residents who are
placed in the Nursing Home have assets that exceed the
eligibility criteria for Medicaid, and the City
establishes a specific private rate on an annual basis
239
ACTION:
following preparation of a Medicaid cost report which
allows the City to be competitive with private nursing
homes in the Roanoke Valley.
OTHER HEARINGS OF CITIZENS: None.
At this point, 3:35 p.m., Mr. Musser left the
meeting.
At 3:35 p.m., the Mayor declared the meeting in
recess.
At 4:15 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members Harvey and Musser.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members McCadden, White, Bowles,
Edwards and Mayor Bowers ............................... 5.
NAYS: None ....................................... 0.
(Council Members Harvey and Musser were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
The Mayor advised that there is a vacancy on the Roanoke
Arts Commission, created by the resignation of Fletcher
Nichols, for a term ending June 30, 1996, and called for
nominations to fill the vacancy.
Mr. White placed in nomination the name of Michael
Brennan.
There being no further nominations, Mr. Brennan was
elected as a member of the Roanoke Arts Commission to
fill the unexpired term of Fletcher Nichols, resigned,
ending June 30, 1996, by the following vote:
240
ACTION:
There being no further
meeting adjourned at 4:20 p.m.
FOR MR. BRENNAN: Council Members McCadden, White,
Bowles, Edwards and Mayor Bowers ...................... 5.
(Council Members Harvey and Musser were absent.)
business, the Mayor declared the
~~ ~'ATTEST: ~
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
241
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 6, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 6, 1994,
at 2:00 p.m., the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetings~ of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James G. Harvey, II, Delvis O.
McCadden, William White, Sr., Elizabeth T. Bowles, John S. Edwards
and Mayor David A. Bowers ........................................ 6.
ABSENT: Council Member Howard E. Musser .................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by The Reverend
Richard L. Elmore, Pastor, Cave Spring Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
MUNICIPAL BUILDING: Pursuant to notice of
advertisement for bids for a new podium roof membrane for
the Municipal Building, 215 Church Avenue, S. W., said
bids to be received by the City Clerk until 1:30 p.m., on
Monday, June 6, 1994, and to be held, opened and read
before the Council at 2:00 p.m., on that date, or as soon
thereafter as the matter may be heard, the Mayor asked if
anyone had any questions about the advertisement for
bids, and no representative present raising any question,
the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and
read the one bid received from Consolidated Industrial
Roofing, Inc., in the amount of $27,600.00.
(For full text, see bid on file in the City Clerk's
Office.)
242
ACTION:
ACTION:
ACTION:
ACTION:
Mr. Harvey moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mrs. Bowles and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and George C. Snead, Jr., as members of
the committee.
COMMONWEALTH OF VIRGINIA BUILDING: Pursuant to
notice of advertisement for bids to replace wooden
windows with aluminum windows at the Com~nonwealth
Building, 210 Church Avenue, S. W., said bids to be
received by the City Clerk until 1:30 p.m., on Monday,
June 6, 1994, and to be held, opened and read before the
Council at 2:00 p.m., on that date, or as soon thereafter
as the matter may be heard, the Mayor asked if anyone had
any questions about the advertisement for bids, and no
representative present raising any question, the Mayor
instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read the
following bids:
BIDDER
BASE BID
American Door and Glass of
Southwest Virginia
JEFCO, Inc.
Williams Painting and
Remodeling, Inc.
$107,641.00
121,095.00
150,744.00
(For full text, see bids on file in the City Clerk's
Office.)
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mrs. Bowles and adopted.
The Mayor appointed William White, Sr., Chairperson,
William F. Clark and George C. Snead, Jr., as members of
the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
243
ACTION:
ACTION:
to discuss a matter regarding disposition of publicly
held property, specifically lease of a public building,
and to discuss specific legal matters requiring the
provision of legal advice by counsel, specifically the
terms and conditions of a lease agreement; and to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
MINUTES: Minutes of the regular meetings of Council
held on Monday, March 7, 1994, Monday, March 14, 1994,
Monday, March 21, 1994, and Monday, March 28, 1994, were
before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... O.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
244
ACTION:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
PURCHASE/SALE OF PROPERTY-COUNCIL: A report of the
City Manager requesting that Council meet in Executive
Session to discuss a matter with regard to disposition of
publicly held property, specifically the lease of a
public building, and to discuss specific legal matters
requiring the provision of legal advice by Counsel, being
the terms and conditions of a lease agreement, pursuant
to Sections 2.1-344 (A)(3) and 2.1-344(A)(7), Code of
Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of publicly
held property, specifically the lease of a public
building and to discuss specific legal matters requiring
the provision of legal advice by Counsel, being the terms
and conditions of a lease agreement, pursuant to Section
2.1-344 (A)(3) and 2.1-344(A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
TAXES-ANNUAL REPORTS-CIRCUIT COURT: A communication
from Mayor David A. Bowers transmitting a communication
from the Honorable Roy B. Willett, Judge, Twenty-Third
Judicial Circuit of Virginia, forwarding the Annual
Report of the Board of Equalization for the taxable year
July 1, 1994 through June 30, 1995, was before Council.
It was advised that the Board of Equalization
received 68 appeals, including 18 commercial and
industrial appeals and 50 residential appeals.
The Board of Equalization recommended the following:
245
ACTION:
computer access;
separate office space from the Office of Real
Estate Valuation; and
a room assignment no later than March 1, 1995,
including a private room of appropriate size
to meet with taxpayers.
(For full text, see communications and Annual Report on
file in the City Clerk's Office.)
Mrs. Bowles moved that the communications and Annual
Report be received and filed. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
COMMITTEES-AMTRAK-CONSULTANTS REPORTS: A
communication from Mayor David A. Bowers transmitting
correspondence from Leo J. Bevon, Director, Department of
Rail and Publlc Transportation of the Commonwealth of
Virginia advising that the Department of Rail and Public
Transportation will hire a consultant to conduct a study
of the feasibility of implementing rail passenger service
between Bristol and Washington, D. C., and between
Bristol and Richmond, which is a significant step in the
continuing efforts to bring AMTRAK and/or interstate rail
passenger service to the Roanoke area, was before
Council.
The Mayor further advised that it has been requested
that a representative of the City of Roanoke serve on the
committee charged with the responsibility of selecting
the consultant to conduct the abovedescribed study, who
will be responsible for evaluating all proposals
submitted, rating the proposals, participating in the
interviews for the short-listed firms, and making a
recommendation for selecting a firm.
(For full text, see communications on file in the City
Clerk's Office.)
246
ACTION:
ACTION:
Mrs. Bowles moved that the matter be referred to the
City Manager for immediate response and appointment of a
representative of the City of Roanoke. The motion was
seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
EMERGENCY SERVICES-GRANTS: A communication from
Mayor David A. Bowers transmitting correspondence from
the Federal Emergency Management Agency's Disaster Field
Office in Richmond, Virginia, advising that the process
has been partially completed regarding the City of
Roanoke's Notice of Interest in applying for Federal
disaster assistance; and the Disaster Survey Reports
generated as a result of the application have been
reviewed and those that were for eligible damage and for
$1,000.00 or more have been entered into the FEMA payment
system, was before Council.
It was further advised that in order for the City to
receive eligible funds through the Commonwealth of
Virginia, it will be necessary for the City to address
certain administrative requirements, which include
designation of the Applicant's Agent and completion of
formal application forms; that the Applicant's Agent is
the person designated by City Council to administer the
project and is authorized to sign official documents on
behalf of the jurisdiction; and the City's project
application cannot proceed beyond its present status and
no funds can be distributed until such requirements are
met.
(For full text, see communications on file in the City
Clerk's Office.)
Mrs. Bowles moved that the matter be referred to the
City Manager for appropriate action and/or response. The
motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
247
HOUSING/AUTHORITY-ENTERPRISE ZONE: A report of the
City Manager with regard to recommendations of The
Enterprise Foundation which were presented to Council
last year and referred to the City Manager for study,
report and recommendation, was before the body.
The City Manager advised that funding for the
Enterprise Foundation was provided by the City of
Roanoke, the City of Salem, the County of Roanoke, the
Roanoke Redevelopment and Housing Authority, the United
Way and Total Action Against Poverty, and the focus of
the study generally was to be the status of affordable
housing in the Roanoke Valley as a whole.
The City Manager submitted his comments and
recommendations on each of the eight recommendations
submitted by the Enterprise Foundation.
(For full text, see report on file in the City Clerk's
Office.)
ACTION:
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
I Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
ACTION:
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of Marjorie S. Smithey as a member of the
Youth Services Citizen Board, for a term ending May 31,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
248
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: A report of qualification of Shirley M.
Bethel as a member of the Roanoke Neighborhood
Partnership Steering Committee, for a term ending
November 13, 1996, was before Councll.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of Michael Brennan as a member
of the Roanoke Arts Commission to fill the unexpired term
of Fletcher Nichols, resigned, ending June 30, 1996, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: A report of
qualification of Bernice F. Jones for a term ending
June 30, 1996, and F. Wiley Hubbell for a term ending
June 30, 1998, as Trustees of the City of Roanoke Pension
Plan Board of Trustees, was before Council.
(See Oaths or Affirmations of Office on file in the City
Clerk's Office.)
249
ACTION:
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
COUNCIL-DISABLED PERSONS: The Director of Public
Safety, George C. Snead, Jr., advised that in compliance
with the Americans With Disabilities Act, hearing devices
were recently purchased and made available for citizens
attending City Council meetings which are designed to
improve the audible clarity of Council meetings for
hearing impaired citizens; whereupon, he called upon the
Manager of Communications, Robert J. Agnor, for a
briefing.
Mr. Agnor advised that a system was procured
approximately eight weeks ago at a cost of $1,300.00
which takes the output of the microphones before Council
Members and rather than transmitting sound to speakers,
the sound goes through a FM transmitter which enables
individuals wearing the devices to hear the proceedings
not only in the City Council Chamber, but in other
locations throughout the Municipal Building. He stated
that because the devices are worn directly inside the ear
and because they have volume control, persons with
hearing impairments are able to hear the proceedings of
Council, and explained that listening devices may be
checked out in the City Clerk's Office.
Without objection by Council, the Mayor advised that
the remarks would be received and filed.
25O
ACTION:
ITEMS RECOMMENDED FOR ACTION:
BUDGET-WORKERS COMPENSATION-CITY EMPLOYEES: The
City Manager submitted a written report advising that
Workers' Compensation is defined as "exclusive remedy,
under law, for all covered employees for compensating
injuries and occupational diseases arising in the course
of and within the scope of employment"; that the City is
entirely self-insured for Workers' Compensation
liability; that funding, in the amount of $700,000.00,
has been budgeted for the current fiscal year to cover
workers' compensation wage and medical payments; and
these types of fringe benefits are budgeted in the non-
departmental category inasmuch as annual charges for each
department are difficult to accurately project.
It was further advised that workers' compensation
expenditures for fiscal year 1993-94 are projected to be
$700,000.00, which information is based on actual
expenditures through April 30, 1994, and projected
expenditures for May and June 1994; and funding to cover
fiscal year 1993-94 workers' compensation claims is
adequate and needs to be allocated to departmental
accounts from the non-departmental category.
The City Manager recommended that Council authorize
transfer of $700,000.00 to departmental workers'
compensation accounts from the following sources:
Account No. 001-004-9110-1135
(Workers' Compensation - Wages)
Account No. 001-004-9110-1140
(Workers' Compensation - Medical)
Total
$350,000.00
356,000.00
$700,000.00
(For full text,
Office.)
Mr. White
ordinance:
see report on file in the City Clerk's
offered the following emergency budget
(#32018-060694)
certain sections
Appropriations, and providing for an emergency.
AN ORDINANCE to amend and reordain
of the 1993-94 General Fund
(For full text of Ordinance, see Ordinance Book No. 56,
page 133.)
Mr. White moved the adoption of Ordinance No. 32018-
060694. The motion was seconded by Mr. McCadden and
adopted by the following vote:
251
ACTION:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
BUDGET-HUMANDEVELOPMENT-FDETC-ENTERPRISE ZONE-FIRST
UNION NATIONAL BANK-ECONOMIC DEVELOPMENT: The City
Manager submitted a written report advising that the City
of Roanoke, the Fifth District Employment and Training
Consortium and First Union National Bank of Virginia have
entered into an agreement in connection with training
incentive funds for jobs created or relocated by First
Union in the City's Enterprise Zone for an 18 month
period commencing April 1, 1993; that the City of Roanoke
has identified funding for this effort and named the
Consortium as the agency responsible for administration
of training funds, which funds must be appropriated by
Council; and Council approved the agreement at its
regular meeting on Monday, March 14, 1994, pursuant to
Resolution No. 31908-031494.
The City Manager recommended that Council
appropriate $500,000.00 to expenditure accounts to be
established in the Fifth District Employment and Training
Consortium fund for the training incentive agreement and
increase the revenue estimate by $500,000.00.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32019-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 137.)
Mrs. Bowles moved the adoption of Ordinance No.
32019-060694. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
252
POLICE DEPARTMENT-PARKS AND RECREATION-DRUGS/
SUBSTANCE ABUSE-GRANTS-YOUTH-SCHOOLS: The City Manager
submitted a written report advising that the Roanoke City
Public schools applied for a $20,000.00 grant through the
Office of the Governor for the Roanoke City DARE Camp
which was held in April 1993; that the Governor awarded
a modified State grant, in the amount of $20,960.00, to
the Roanoke City Public Schools in May 1993; and the
Roanoke City DARE Camp was successfully conducted during
the summer of 1993 by the Roanoke City Police Department,
with program expenses funded through Roanoke City Parks
and Recreation Department accounts.
It was further advised that the Virginia Grant
Programs Manager has approved the recommendation of the
Roanoke City Public Schools that the DARE Camp Grant
funds and administration be conveyed to the City of
Roanoke in order to simplify processing reimbursement of
funds; and approval of Council is necessary to officially
accept the DARE Camp Grant from the State and to
appropriate funds for reimbursement of related expenses.
The City Manager recommended that Council concur in
the following actions:
accept the DARE Camp Grant from the State and
appropriate $20,960.00 to Youth Activities
within the Parks and Recreation Department
General Fund budget (Account No. 001-052-7110-
2157);
increase the revenue estimate in General Fund
Revenue Account No. 001-020-1234-0689, in the
amount of $20,960.00; and
authorize the City Manager, or his designee,
to execute the necessary documents with regard
to the grant.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32020-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 138.)
253
ACTION:
ACTION:
Mr. Harvey moved the adoption of Ordinance No.
32020-060694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... O.
(Council Member Musser was absent.)
Mr. Harvey offered the following resolution:
(#32021-060694) A RESOLUTION authorizing the
acceptance of a Drug Abuse Resistance Education Grant
made to the City of Roanoke by the Commonwealth of
Virginia and authorizing the acceptance, execution and
filing of all appropriate documents to obtain such grant.
(For full text of Resolution, see Resolution Book No. 56,
page 139.)
Mr. Harvey moved the adoption of Resolution No.
32021-060694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
TAXES-NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
PLANNING-GRANTS-ENTERPRISE ZONE-ECONOMIC DEVELOPMENT:
The City Manager introduced the following members of the
Urban Empowerment Zone and Enterprise Communities
Program, and called upon the Chief of Community Planning,
John R. Marlles, for a briefing in connection with the
Program.
Jamie Booker, President of
Council of the Roanoke
Housing Authority
Martin D. Jeffrey
Against Poverty
the Joint Resident
Redevelopment and
representing Total
John M. Stroud, Executive Director,
Regional Chamber of Commerce
Action
Roanoke
254
Lawrence M. Taylor,
Neighborhood Partnership
Chair, Roanoke
John R. Marlles, Chief of Community Planning
Mr. Marlles reviewed a report advising that the
Urban Empowerment Zone and Enterprise Communities Program
was announced in January 1994, and is a central element
of the Federal Government's community revitalization
agenda; and communities selected for Enterprise
Communities designation will receive the following
benefits:
Approximately $3 million in Empowerment Zone/
Enterprise Community Social Service Block
Grant funds (passed through the State) to
assist in implementation of approved
activities identified in the community's
strategic plan.
Eligibility for new Tax Exempt Facility Bonds
intended to serve as a tax incentive to
finance purchase of business property and land
within the nominated area.
Special consideration in competition for
funding under numerous Federal programs. In
many cases, special points, set-asides, or
other opportunities for special consideration
will be provided to designated communities.
Special attention from the Federal Government
on working cooperatively to overcome
regulatory impediments, to permit flexible use
of existing Federal funds, and to meet
essential mandates.
Automatic designation of the entire Enterprise
Community area as a State Enterprise Zone
which offers State tax incentives to qualified
business firms which locate or expand within
the area, including State income tax credits,
unemployment credits, credits against State
franchise tax on net capital, and State sales
tax refunds.
It was further advised that Program requirements
stipulate that interested communities must prepare a
strategic plan for the nominated area that includes the
following: (1) an overall vision for revitalization; (2)
identifies how critical concerns will be addressed in a
comprehensive and coordinated fashion; (3) describes how
255
governmental, non-profit and private resources will be
used to implement the plan; and (4) describes how the
plan will be implemented and evaluated; and the framework
of the Program is e~odied in the following four key
principles which are the basis for the selection criteria
and must be addressed thoroughly in the strategic plan:
Economic Opportunity - creating jobs within
the community and throughout the region,
expanding residents' access to jobs outside
the designated area, attracting private
investment and promoting self-sufficiency of
area residents;
Sustainable Conununity Development balancing
economic revitalization and community growth
with environmental protection, as well as
making neighborhoods safer and more livable
through sound urban design;
Community-Based Partnerships - involving the
participation of all segments of the community
including the political and governmental
leadership, community groups, health and
social service groups, environmental groups,
religious organizations, the private and non-
profit sectors, centers of learning, and other
community institutions; and
Strateqic Vision For Change - the vision
should identify what the community will become
in the future, build on assets and coordinate
a response to community needs in a
comprehensive fashion, set goals and
performance benchmarks for measuring progress,
and establish a framework for evaluating and
adjusting the plan, as needed.
It was pointed out that on Monday, March 14, 1994,
Council authorized the City Manager to submit a Notice of
Intent to Participate in the Program to the United States
Department of Housing and Urban Development and to
negotiate an agreement with a professional service firm
to coordinate the citizen participation process and
assist with development of the strategic plan; and on
Monday, April 4, 1994, Council further authorized the
City Manager to execute an agreement with K. W. Poore and
Associates, Inc., to provide required professional
services.
256
Mr. Marlles explained that the Roanoke Enterprise
Community Strategic Plan was guided by a steering
committee representing public housing, neighborhoods,
private and non-profit sectors, and local government;
that the work of developing the vision, objectives,
strategies and implementation program of the strategic
plan was done by an Advisory Task Force consisting of the
following seven subcommittees: (1) economic development;
(2) social/ human services; (3) transportation; (4)
housing; (5) sustainable community development and the
environment; (6) public safety and drug abuse prevention;
and (7) education; and the area nominated for designation
includes all or portions of the Gainsboro, Gilmer,
Loudon-Melrose, Melrose-Rugby, Hurt Park, Mountain View,
Old Southwest and southeast neighborhoods.
It was advised that the Strategic Plan and
application must be submitted to the U.S. Department of
Housing and Urban Development by June 30, 1994; that
inasmuch as the Commonwealth of Virginia must endorse the
City's application, if Council approves the Plan, the
application package must be submitted to State offices on
Tuesday, June 7, 1994; and HUD has mandated that starting
next Federal fiscal year, all entitlement communities
will be required to undertake a similar planning process.
The City Manager recommended that he be authorized
to submit the City's Nomination for Federal Empowerment
Zone and Enterprise Community Designation, which is a ten
year strategic plan, with certain recommendations and
ultimate implementation to be commensurate with both the
growth in local resources and receipt of Federal and
State funds, including $3 million in incentive funds.
(For full text, see report on file in the City Clerk's
Office.)
A communication from Malcolm S. McDonald, President
and Chief Operations Officer, Signet Banking Corporation,
advising that Signet Banking Corporation supports the
application of the City of Roanoke for Enterprise Zone
designation; and the long standing commitment of Roanoke
to its neighborhoods is rare among similarly sized cities
and its success in integrating public, private and
community resources serves as a model for other
localities. In summary, he pointed out that the City has
chosen a long term strategy which uses all available
partners and acknowledges that long term revitalization
is founded in improving the quality of life for all
persons and Signet considers the City to be a valuable
257
redevelopment ally and hopes that the Enterprise Zone
Program wlll provide the next critical step in Roanoke's
vision of safe, productive and vital lives for all of its
citizens.
(For full text, see communication on file in the City
Clerk's Office.)
William E. Skeen, representing Total Action Against
Poverty read a communication from E. Cabell Brand, Chair,
Total Action Against Poverty, advising that the
Empowerment Zone/Enterprise Community Program presents
the City with an exciting opportunity, not only to
compete for significant dollars, but to develop a sound
plan with citizen participation for the renewal and
empowerment of the center core of the City. He further
advised that whether or not the City is successful in the
competition, it is important that the City go forward
with the Enterprise Community Strategic Plan as outlined
which will provide a process to enable constant update
and revision as a means of tackling problems that inner
cities face and to maximize the great potential of
citizens, neighborhoods and businesses. To that end, he
noted that TAP has received a Federal grant, in the
amount of $10,000.00, for which it will find a dollar for
dollar match to contribute as start up resources for the
development of the Enterprise Community/Community
Development Corporation described on page 62 of the Plan
as the implementing arm of the project.
(For full text, see communication on file in the City
Clerk's Office.)
John M. Stroud, President, Roanoke Regional Chamber
of Commerce, and a member of the Enterprise Communities
Steering Committee, advised that the Urban Empowerment
Zone and Enterprise Communities Program is a true grass
roots, neighborhood, individual effort, and requested
that the Plan be included in the City's vision and goals
and that it be used daily to meet the needs of the
citizens of the area to help them become self-sufficient.
Jamie Booker, Resident, Lansdowne Public Housing
Project and a member of the Urban Empowerment Zone and
Enterprise Communities Program Steering Committee, and
H. Joel Kelly, 3356 Hershberger Road, N. W., Apartment
33, appeared before Council in support of the Plan.
Mr. White offered the following resolution:
258
ACTION:
(#32022-060694) A RESOLUTION authorizing the City
Manager to submit the application for nomination for
Federal Empowerment Zone and Enterprise Community
Designation and to execute any required documentation on
behalf of the City.
(For full text of Resolution, see Resolution Book No. 56,
page 140.)
Mr. White moved the adoption of Resolution No.
32022-060694. The motion was seconded by Mr. McCadden
~nd adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
At 2:55 p.m., the Mayor declared
recess.
the meeting in
At 3:05 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
BUSES-GRANTS-TRANSPORTATION SAFETY: The City
Manager submitted a written report transmitting copy of
a report from Stephen A. Mancuso, General Manager, Valley
Metro, with regard to Trl-Cities Area Metropolitan
Planning Organization Transportation Management Area
designation impact on Greater Roanoke Transit Company
funding.
Mr. Mancuso advised that Federal operation
assistance provided to GRTC and to other transit systems
within each State in areas between 50,000 and 200,000 in
population has always been subject to the Governor's
Allocation in lieu of Federal Formula Apportionments;
that technical amendment to the Federal Transit Act which
was contained in the Federal Fiscal Year 1993
Appropriations Bill provided small urbanized areas with
the means by which they could circumvent the Governor's
Allocation, and thereby receive the amount of Federal
operating assistance apportioned by formula regardless of
need and without any requirement that funds be spent on
transit; and accomplishing the latter required only that
259
the small urbanized area be designated as a
Transportation Management Area (TMA), with such
designation being achieved upon approval by the urbanized
area's Metropolitan Planning Organization and the
concurrence of the Governor.
Mr. Mancuso explained that in the fall of 1992, the
Tri-Cittes Area Metropolitan Planning Organization
(TCAMPO) expressed an interest in having the Petersburg,
Virginia, area designated as a TMA; that realizing that
such designation would adversely impact Federal operating
assistance received by other transit system~ in small
urbanized areas, management sent a letter,of concern to
then Secretary of Transportation, John G. Milliken, who
responded that the matter would be given "full
consideration when and if a small urbanized area requests
designation as a TMA"; that the Virginia Association of
Public Transit Officials (VAPTO) also considered the
issue of a small urbanized area being designated as a TMA
and formally adopted a resolution in opposition to any
such designation; that former Governor L. Douglas Wilder
took action which has since resulted in the Petersburg
area being designated as a TMA; and GRTC management, the
Virginia Association of Public Transit Officials and the
Virginia Department of Rail and Public Transportation
(VDRPT) were unaware that any such action was being
considered.
The Manager of Valley Metro explained that action by
the City is needed if Greater Roanoke Transit Company is
to have a chance of avoiding a loss of $85,739.00 in
Federal operating assistance.
The City Manager concurred in a recommendation of
the Greater Roanoke Transit Company Board of Directors
that the Roanoke City Council adopt a resolution
requesting that the Governor take appropriate action to
either reverse the designation of Petersburg as a
Transportation Management Area, or to protect the
affected transit systems from a loss in operating
assistance by providing an additional amount of state
operating assistance equal to the loss in Federal
operating assistance.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
260
ACTION:
(#32023-060694) A RESOLUTION requesting the
Governor of the Commonwealth of Virginia to take
appropriate action to either reverse the designation of
the Tri-Cittes Area Metropolitan Planning Organization
("MPO") as a Transportation Management Area ("TMA") or to
provide additional state operating assistance equal to
the amount lost in Federal operating assistance to other
localities as a result of the Tri-Cities Area MPO
designation as a TMA.
(For full text of Resolution, see Resolution Book No. 56,
page 141.)
Mrs. Bowles moved the adoption of Resolution No.
32023-060694. The motion was seconded by Mr. Barvey and
adopted by the following vote:
AYES: Council Members Barvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(council Member Musser was absent.)
GENERAL SERVICES-BUDGET-REFUSE COLLECTION-PUBLIC
WORKS-CMERP-FLEET MAINTENANCE FUND-EQUIPMENT-RECYCLING:
The City Manager submitted a written report advising that
the Capital Maintenance and Equipment Replacement Program
has identified the need for a vehicle to be used in the
City's recycling program in the Solid Waste Management
Department; whereupon, the City Manager recommended that
Council concur in the following actions:
accept the bid meeting specifications of Mid-
State Equipment Co., Inc., for one new
recyclables hauler, for a total cost,
including performance bond, of $79,502.25;
authorize funding for the purchase one mobile
radio to be used for the above recommended
vehicle, at a cost of $940.00; and
appropriate $80,443.00 from the Capital
Maintenance and Equipment Replacement Program
to the Fleet Management Fund, Account No. 017-
052-2642-9010.
(For full text, see report on file in the City Clerk's
Office.)
261
ACTION:
ACTION:
Mr. Edwards offered the following emergency budget
ordinance:
(#32024-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital and Fleet
Management Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 142.)
Mr. Edwards moved the adoption of Ordinance No.
32024-060694. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards ..................................... 5.
NAYS: None ....................................... 0.
(Council Member Musser was absent.) (Mayor Bowers
abstained from voting.)
Mr. Edwards offered the following resolution:
(#32025-060694) A RESOLUTION accepting the lowest
responsible bid made to the City for furnishing and
delivering one recyclables hauler, authorizing the
funding for the purchase of one mobile radio to be used
for the recyclables hauler, and rejecting all other bids.
(For full text of Resolution, see Resolution Book No. 56,
page 144.)
Mr. Edwards moved the adoption of Resolution No.
32025-060694. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards ..................................... 5.
NAYS: None ....................................... 0.
(Council Member Musser was absent.) (Mayor Bowers
abstained from voting.)
BUDGET-CITY EMPLOYEES: The City Manager and the
Director of Finance submitted a joint written report
advising that personnel lapse is generated due to
employee turnover and vacancies in City departments; and
for the current fiscal year, salary savings of
$725,000.00 are projected as a result of said vacancies.
262
ACTION:
It was further advised that in order to provide
timely information to Council and to increase
administrative efficiency, the status of lapse was
reported quarterly to Council for the first two quarters
as a Consent Agenda item; that the quarterly report
presently before Council provides a budget ordinance that
encompasses all quarters, eliminates the budgeted lapse
amount and adjusts affected departmental operating
budgets; that the first quarter net personnel lapse
generated was $269,159.00, the second quarter net
personnel lapse generated was $211,643.00, and the third
quarter actual and the fourth quarter estimated personnel
lapse generated is $244,198.00, and personnel lapse
generated is in excess of the estimated savings of
$725,000.00, with additional savings of $68,000.00 to be
transferred to the following departments to fund
operating needs:
Emergency Medical Services $35,000.00 will
be transferred to temporary employee wages to
cover shortages in the account due to
declining volunteer participation; and
Street Lighting - $33,000.00 will be
transferred to the electric account to cover
shortages in the account due to a rate
increase which took place after the budget was
adopted.
The City Manager and the Director of Finance
recommended that Council authorize the transfer of
funding from departmental accounts to Personnel Lapse,
Account No. 001-002-9410-1090, as set forth on Attachment
A to the report.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32026-060694) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 145.)
Mr. Harvey moved the adoption of Ordinance No.
32026-060694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
263
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
REPORTS OF COMMITTEES:
BUDGET-COMMITTEES-SALVATION ARMY-CITIZENS SERVICES
COMMITTEE: Glenn D. Radcliffe, Chairperson of the
Citizens Services Committee, presented a written report
on behalf of the Committee with regard to recommendations
for funding of qualified agencies for fiscal year 1994-
95.
It was advised that requests from 32 agencies were
received, in the total amount of $598,994.00; that the
budget for fiscal year 1994-95 approved by Council for
the Citizens Services Committee provides for allocation
of $288,075.00; and the Committee requests that $8,000.00
be designated in its budget to cover monitoring expenses.
The Citizens Services Committee recommended that
Bethany Hall receive payment of $20.00 per day for
Roanoke City residents up to a maximum of $5,200.00; that
The Salvation Army be allocated $22,700.00 and execute a
contract for the provision of services to City residents
under the Homeless Housing Program and/or Abused Women's
Shelter; that Unified Human Transportation Systems, Inc.,
be allocated $22,000.00 through Valley Metro in order
that Valley Metro may receive credit for providing
transportation to the disabled; and that $1,800.00 be
allocated to the Inner City Athletic Association through
CORD.
The Citizens Services Committee further recommended
that Council concur in the funding of agencies in amounts
indicated on a schedule attached to the report; that
Council authorize the Chairperson of the Citizens
Services Committee and the Director of Human Development
to not authorize payment of funds to any agency until
objectives, activities, and other reasonable requests of
monitoring staff are submitted and accepted; that the
Director of Finance be authorized to transfer $288,075.00
from the Citizens Services Committee, Account No. 001-
054-5220-3700, to new line items to be established within
the budget of the Citizens Services Committee; and that
264
ACTION:
the City Manager, or his designee, be authorized to
negotiate a contract, in the amount of $22,700.00, with
The Salvation Army for provision of services to citizens
of the City under the Homeless Housing Program and/or
Abused Women's Shelter.
(For full text,
Office.)
Mr. White
ordinance:
see report on file in the City Clerk's
offered the following emergency budget
(#32027-060694) AN ORDIN~-NCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 150.)
Mr. White moved the adoption of Ordinance No. 32027-
060694. The motion was seconded by Mr. Edwards.
Mr. White expressed the opinion that all human
service agencies that receive funding through the City
should be included in the Citizens Services Committee
funding pool and referred to at least one human service
agency that receives funding from the City as a direct
line item in the budget. He requested that the City
Manager and the Citizens Services Committee study the
matter of placing all human service agencies in this
funding pool and that Council be provided with a report
prior to or during 1995-96 budget study as to the City
Manager's recommendation(s).
The Mayor spoke in commendation of the work
performed by the Citizens Services Committee, advising
that it bears pointing out that the City of Roanoke
provides approximately $229,000.00 to human service
agencies compared to approximately one-half of that
amount by other neighboring Roanoke Valley jurisdictions,
and for that reason, he advised that he intended to vote
against the measures appropriating funds.
Ordinance No. 32027-060694 was adopted by the
following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards ..................................... 5.
NAYS: Mayor Bowers ............................... 1.
(Council Member Musser was absent.)
265
ACTION:
Mr. White offered the following resolution:
(#32028-060694) A RESOLUTION concurring in the
recommendations of the Citizens Services Committee for
allocation of City funds to various nonprofit agencies.
(For full text of Resolution, see Resolution Book No. 56,
page 152.)
Mr. White moved the adoption of
32028-060694. The motion was seconded
and adopted by the following vote:
Resolution No.
by Mr. McCadden
AYES: Council Members Harvey, McCadden, White,
Bowles and Edwards ..................................... 5.
NAYS: Mayor Bowers ............................... 1.
(Council Member Musser was absent.)
At 3:30 p.m., the Mayor declared the meeting in
recess.
At 3:40 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
PURCHASE/SALE OF PROPERTY-EASEMENTS-CITY MARKET-
BRIDGES-CITY PROPERTY-HOUSING/AUTHORITY-HOTEL ROANOKE
CONFERENCE CENTER-DOMINION TOWER-WATERRESOURCES-VIRGINIA
TECH: Council Member Elizabeth T. Bowles, Chairperson of
the Water Resources Committee, presented a written report
on behalf of the Committee, with regard to acceptance of
the dedication of certain areas for public right-of-way,
as well as adjoining construction easements, in
connection with the Pedestrian Bridge Project to connect
the Hotel Roanoke Conference Center with the City Market
area, from H. R. Foundation, Inc.
A staff report advised that H. R. Foundation, Inc.,
owns the property upon which The Hotel Roanoke is
located, and the City of Roanoke Redevelopment and
Housing Authority owns the property upon which the
Conference Center is located; that property acquisition
for the Pedestrian Bridge Project is being handled by the
City and the Virginia Department of Transportation (VDOT)
on a fast-track basis in an effort to have the bridge
open by the spring of 1995; that the Pedestrian Bridge
will require the dedication of public right-of-way and
temporary construction easement on the northern end of
the bridge; and two deeds will be prepared which will
266
ACTION:
allow: (1) a portion of the property owned by H. R.
Foundation, Inc., to be dedicated to the City for public
right-of-way and an adjoining temporary construction
easement, and (2) a portion of the property owned by the
City of Roanoke Redevelopment and Housing Authority to be
dedicated to the City for public right-of-way and an
adjoining temporary construction easement as needed for
the Pedestrian Bridge Project.
The Water Resources Committee reco~unended that
Council accept the dedication of (1) a 8,483 square foot
area for public right-of-way and an adjoining 10,318
square foot temporary construction easement from H. R.
Foundation, Inc., and (2) a 918 square foot area for
public right-of-way and an adjoining 941 square foot
temporary construction easement from the City of Roanoke
Redevelopment and Housing Authority for use in the
Pedestrian Bridge Project.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following
ordinance:
emergency
(#32029-060694) AN ORDINANCE authorizing the
acceptance of the dedication of (1) a 8,483 square foot
area for public right-of-way and an adjoining 10,318
square foot temporary construction easement from H. R.
Foundation, Inc., and a 918 square foot area for public
right-of-way and an adjoining 941 square foot temporary
construction easement from the City of Roanoke
Redevelopment and Housing Authority for use in the
Pedestrian Bridge Project, upon certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 153.)
Mrs. Bowles moved the adoption of Ordinance No.
32029-060694. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
267
ACTION:
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-
EASEMENTS-CITY PROPERTY-WATER RESOURCES-STREETS AND
ALLEYS: Council Member Elizabeth T. Bowles, Chairperson
of the Water Resources Committee, presented a written
report on behalf of the Committee, with regard to
abandonment of sanitary sewer easements in connection
with the Peters Creek Sewer Replacement Project PC-1.
A staff report advised that new sanitary sewer
easements are required for construction of a sanitary
sewer inflow/infiltration reduction project, making
certain previous easements no longer necessary; that new
easements have been donated by property owners with the
understanding that easements for the old sewer line will
be vacated when the sewer is abandoned; that easements to
be vacated are shown on plats attached to the report; and
property owners include Randel E. & Laura Jean Tate, Dick
A. Cook, Calvin R. Bell, Jr., Woodmen of the World, and
Brice and Mary Teresa Johnston.
It was further advised that construction is
complete, necessary new easements have been obtained, and
the old sewer line has been abandoned; and vacation of
existing sewer easements must be approved by Council,
which include the following Official Tax Nos.: 6120434 -
6120438, 6120443, 6140714, 6160633, 6120418 - 6120429,
6120417X, and 6120430.
The Water Resources Committee recommended that
Council authorize abandonment of the old sewer line and
vacation of easements which have been replaced by new
easements acquired by the City in connection with the
construction of Pc-l, Peters Creek Sewer Replacement
Project.
(For full
Office.)
Mrs.
text, see reports on file in the City Clerk's
Bowles moved that the following ordinance be
placed upon its first reading:
(#32030) AN ORDINANCE authorizing the vacation of
a portion of sanitary sewer easements across properties
identified by Roanoke City Tax Nos. 6120434 - 6120438,
6120443, 6140714, 6160633, 6120418 - 6120429, 6120417X,
and 6120430, in connection with the Peters Creek Sewer
Replacement Project Pc-l, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 154.)
268
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
ASBESTOS REMOVAL-PURCHASE/SALE OF PROPERTY-TRAFFIC-
CITY PROPERTY-HOUSING/AUTHORITY-PLANNING-STREETS AND
ALLEYS-VIRGINIA TECH-HOTEL ROANOKE CONFERENCE CENTER:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to title transfer
and relocation of a structure at 111 Wells Avenue, N. W.,
prior to construction of the Second Street/Gainsboro Road
Project.
A staff report advised that the location and major
design features of the Second Street/Gainsboro Road
Project were approved by Council on August 9, 1993,
pursuant to Resolution No. 31622-080993; that Amendment
No. 1 to the contract between the City and the Roanoke
Redevelopment and Housing Authority provides for the
Housing Authority to relocate the structure at Wells
Avenue, N. W.; and following relocation, the Housing
Authority will rehabilitate the structure as part of the
Gainsboro Professional Park, with title to said property
to be held by the City.
It was further advised that the Housing Authority
has responsibility for the project, therefore, title to
the property should be transferred to the Roanoke
Redevelopment and Housing Authority, which is responsible
for the removal of friable asbestos as identified by the
Virginia Department of Transportation asbestos study of
the structure and for relocation of the structure; that
a portion of the subject property is needed to construct
the proposed Second Street/Gainsboro Road Street
Improvement Project; that the property should be conveyed
to the Housing Authority, subject to the condition that
all rights-of-way and easements needed for the
construction of the Second Street/Gainsboro Road Street
Improvement Project will be conveyed back to the City
without cost; and such conveyance will occur after the
existing structure is removed from the property.
269
ACTION:
The Water Resources Committee recommended that
Council authorize the City Manager to execute the
appropriate document(s) conveying fee simple title by
speclal warranty deed to the property located at 111
Wells Avenue, N. W., in a form to be approved by the City
Attorney, which conveyance is subject to the condition
that all rights-of-way and easements needed for
construction of the Second Street/Galnsboro Road Street
Improvement Project shall be conveyed back to the City
without cost.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32031) AN ORDINANCE authorizing the donation and
conveyance of the City's interest in property identified
by Roanoke City Tax No. 2012716 and commonly known as 111
Wells Avenue to the Roanoke Redevelopment and Housing
Authority for relocation of the structure located on the
property prior to construction of the Second
Street/Gainsboro Road Project, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 155.)
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
270
ACTION:
ACTION:
At 3:50 p.m., the Mayor declared the meeting in
recess.
At 4:30 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Musser.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Council Members Harvey, McCadden, White,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member Musser was absent.)
OATHS OF OFFICE-COMMITTEES-PENSIONS: The Mayor
advised that there are two vacancies on the Board of
Trustees, City of Roanoke Pension Plan, created by the
ineligibility of William S. Trent, Jr., to serve another
term inasmuch as the position rotates between a member of
the Fire Department and a member of the Police
Department, and the ineligibility of L. Bane Coburn to
serve another term inasmuch as he has completed three
consecutive terms of office, and called for nominations
to fill the vacancies.
Mrs. Bowles placed in nomination the names of
David L. Viar and E. Douglas Chittum.
There being no further nominations, Messrs. Viar and
Chittum were elected as members of the Board of Trustees,
City of Roanoke Pension Plan, for terms ending June 30,
1996, and June 30, 1998, respectively, by the following
vote:
FOR MESSRS. VIAR AND CHITTUM: Council
Members Harvey, McCadden, White, Bowles, Edwards
and Mayor Bowers ....................................... 6.
(Council Member Musser was absent.)
271
ACTION:
ACTION=
ACTION:
Inasmuch as Mr. Chittum is not a resident of the
City of Roanoke, Mrs. Bowles moved that the City
residency requirement for persons serving on authorities,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. McCadden and adopted.
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the three-year terms
of John R. Marlles, John S. Edwards and Elizabeth T.
Bowles as members of the Fifth Planning District
Commission will expire on June 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
John R. Marlles, John S. Edwards and Elizabeth T. Bowles.
There being no further nominations, Mrs. Bowles and
Messrs. Marlles and Edwards were reelected as members of
the Fifth Planning District Co~mission, for terms of
three years each, ending June 30, 1997, by the following
vote:
FOR MRS. BOWLES AND MESSRS. MARLLES AND
EDWARDS: Council Members Harvey, McCadden, White, Bowles,
Edwards and Mayor Bowers ............................... 6.
(Council Member Musser was absent.)
(It was later determined that Mrs. Bowles was ineligible
for reappointment to the Fifth Planning District
Commission inasmuch as she has served three consecutive
three-year terms of office, therefore, Marsha Compton
Fielder was appointed to fill the vacancy on Monday,
July 25, 1994.)
cOUNCIL: Mr. Edwards moved that Council Member
Bowles be designated as Chairperson Pro Tem to preside
over the meeting of City Council scheduled for Monday,
June 13, 1994, at 7:30 p.m., inasmuch as Mayor Bowers
will be out of the City. The motion was seconded by Mr.
McCadden and adopted.
272
There being no further business, the Mayor declared the
meeting adjourned at 4:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
273
,!
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 13, 1994
7:30 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 13,
1994, at 7:30 p.m., the regular meeting hour, with Council Member
Howard E. Musser presiding, pursuant to Rule 1, Reqular Meetingsw
of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended.
PRESENT: Council Members William White, Sr., Delvis O.
McCadden, James G. Harvey, II, John S. Edwards and Chairperson
Howard E. Musser ................................................ 5.
ABSENT: Council Member Elizabeth T. Bowles and Mayor
David A. Bowers .................................................. 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grtsso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend W. Wilson
Jamison, Pastor, Community Christian Church.
Corporal James E. Brabham led the presentation of colors and
the Pledge of Allegiance to the Flag of the United States of
America by Honor Guards of the Roanoke City Sheriff's Office, the
Roanoke City Fire Department, the Roanoke City Police Department
and the Roanoke Emergency Medical Services Department in
recognition of Flag Day 1994.
COUNCIL: In the absence of Mayor Bowers, Council
Member Elizabeth T. Bowles was previously designated as
presiding officer for the City Council meeting to be held
on Monday, June 13, 1994; however, due to illness,
Council Member Bowles was unable to be present. Upon
question, the City Attorney rendered the opinion that
inasmuch as Council Member Howard E. Musser is the senior
member of City Council, he would be the appropriate
individual to convene the Council meeting; whereupon,
Council Member Musser inquired as to the wishes of
Council regarding appointment of a presiding officer for
the remainder of the meeting.
274
ACTION:
ACTION:
Mr. Harvey moved that Councl! Member John S. Edwards
be appointed as Chairperson Pro Tem to preside over the
remainder of the City Council meeting on Monday, June 13,
1994. The motion was seconded by Mr. White and adopted.
At this point, Chairperson Pro Tem Edwards took the
Chair.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, June 13,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of Berglund Chevrolet, Inc.,
that two tracts of land located on the north side of
Maddock Avenue, N. E., between Willtamson Road and
Courtland Avenue, identified as Official Tax Nos. 3080901
and 3080902, be rezoned from RM-1, Residential Multi-
Family, Low Density District, to C-2, General Commercial
District, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to place
the two lots into a zoning classification that will
permit expansion of the adjoining automobile dealership
business onto the property, was before Council.
The Planning Commission recommended that
Council approve the request for rezoning, advising
that the rezoning will be a logical extension of the
adjoining C-2, General Commercial District, located to
the east of the property and will place all contiguous
property under one ownership within the same zoning
district classification; and the rezoning will be
consistent with good land use principles and practice for
zoning and development patterns in the area.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey moved that the following ordinance be
placed upon its first reading:
275
(~32032) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
308, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 200.)
The motion was seconded by Mr. Musser.
Daniel F. Layman, Jr., Attorney, appeared before
Council in support of the request of his client.
The Chairperson Pro-Tem inquired if there were
persons present who would like to address Council with
regard to the request for rezoning. There being none,
Ordinance No. 32032 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden, and Chairperson Pro Tem Edwards ............. 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, June 13,
1994, at 7:30 p.m., or as soon thereafter as the matter
may be heard, on the request of John A. Bright and
William T. Bright that two tracts of land, one located at
the northwest intersection of 4th Street and Mountain
Avenue, S. E., and the other located at the southwest
intersection of the same intersection, and identified as
Official Tax Nos. 4021001 and 4020326, be rezoned from
LM, Light Manufacturing District, to C-2, General
Commercial District, subject to certain conditions
proffered by the petitioners, the matter was before the
body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
276
ACTION:
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to
provide for improvement and adaption of the existing
three story building into a variety of compatible uses,
including mini-warehouse storage, general offices, a
restaurant operation, retail uses and manufacturing and
processing facilities with accessory retail sales, was
before Council.
The Planning Commission recommended that Council
approve the request for rezoning, with the amended
proffers based on the finding that the rezoning will be
in keeping with the recommendation as set forth in the
Comprehensive Plan; and the subject property, based upon
the physical constraints of the site (size and
configuration of the existing building and being located
within the floodplain), is more suitable for a mixed use
development than for industrial purposes.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#32033) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
402, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 201.)
The motion was seconded by Mr. Harvey.
Donald L. Wetherington, Attorney, appeared before
Council in support of the request of his clients.
The Chairperson Pro-Tem inquired if there were
persons present who would like to address Council with
regard to the request for rezoning. There being none,
Ordinance No. 32033 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
277
STREETS AND ALLEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, June 13, 1994, at 7:30 p.m., or as soon
thereafter as the matter may be heard, on the request of
John A. Bright and William T. Bright that a section of
Mountaln Avenue, S. E., bounded on the west by the right-
of-way of Interstate 581 and U. S. 220, on the east by
the western line of the right-of-way of 4th Street,
S. E., on the south by the northern boundary of Official
Tax No. 4021001, and on the north by the southern
boundary of Official Tax No. 4020326, be permanently
vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the street section requested for closure is a dead-
end right-of-way that provides no access benefits to
other properties or general traffic in the area; and the
street section serves and provides access, parking and
loading purposes of the abutting property owners
(applicants) only.
The Planning commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City,
receive approval of, and record in the Office
of the Clerk of Circuit Court, a subdivision
plat providing for the following:
Disposition of the property within
the vacated right-of-way in a manner
consistent with the requirements of
Chapter 31, subdivisions, of the
Code of the City of Roanoke (1979),
as amended.
Retention of appropriate easements
for any and all utilities that may
be located within the right-of-way,
together with the right of public
passage for surface and subsurface
installation, repair and maintenance
of such utilities.
278
ACTION:
If the above-cited conditions have not been
met within a period of 12 months from the date
of adoption of the ordinance providing for
closure of the subject street, said ordinance
shall become null and void with no further
action by Council being necessary.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden moved that the following ordinance be
placed upon its first reading:
(#32034) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 202.)
The motion was seconded by Mr. Musser.
Donald C. Wetherington, Attorney, appeared before
Council in support of the request of his clients.
The Chairperson Pro-Tem inquired if there were
persons present who would like to address Council with
regard to the request for street closure. There being
none, Ordinance No. 32034 was adopted, on its first
reading, by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-
ARCHITECTURAL REVIEW BOARD-STREETS AND ALLEYS: Pursuant
to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public
hearing for Monday, June 13, 1994, at 7:30 p.m., or as
soon thereafter as the matter may be heard, on the
request of the Hotel Roanoke Conference Center Commission
that all of that certain public right-of-way of Wells
Avenue, N. E., between the western side of Commonwealth
Avenue and the eastern side of Jefferson Street, be
permanently vacated, discontinued and closed, the matter
was before the body.
279
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that plans for widening and realignment of Second Street
and the closure and relocation of Wells Avenue, from
Commonwealth Avenue to Jefferson Street, N. E., have
previously been reviewed and approved by the City
Planning Commission and City Council; that realignment of
Wells Avenue from its intersection with Commonwealth
Avenue, to its intersection with Jefferson Street, is a
necessary element of overall plans for construction and
expansion of the new Conference Center and Hotel Roanoke;
and the construction schedule for the new Conference
Center and Hotel Roanoke expansion necessitates the
timely closure and vacation of the abovedescribed section
of Wells Avenue, was before Council.
The Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City,
receive approval of, and record in the Office
of the Clerk of Circuit Court, a subdivision
plat providing for the following:
Disposition of the property within
the vacated right-of-way in a manner
consistent with the requirements of
Chapter 31, Subdivisions, of the
code of the City of Roanoke (1979),
as amended.
Dedication of land sufficient to
provide for alignment of the
proposed new section of Wells
Avenue, N. E.
Retention of appropriate easements
for any and all utilities that may
be located within the right-of-way,
together with the right of public
passage for surface and subsurface
installation, repair and maintenance
of such utilities.
28O
ACTION:
The applicant shall submit to the City and
receive approval of a plan for the
construction and public use of the proposed
alternate roadway. The plan shall provide for
any legal requirements such as dedication of a
public easement over private property if the
alternate roadway is to be used over an
extended period of time for the routing of
public traffic. The plan of roadway
construction shall be reviewed and approved by
the City Engineer. Any and all legal
requirements related to dedication of an
appropriate public easement for the routing of
public traffic over private property shall be
reviewed and approved as to form by the City
Attorney.
If the above-cited conditions have not been
met within a period of 12 months from the date
of adoption of the ordinance providing for
closure of the subject street, said ordinance
shall become null and void with no further
action by Council being necessary.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser moved that the following ordinance be
placed upon its first reading:
(#32035) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 205.)
The motion was seconded by Mr. White.
The Chairperson Pro-Tem inquired if there were
persons present who would like to address Council with
regard to the request for street closure. There being
none, Ordinance No. 32035 was adopted, on its first
reading, by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
281
ACTION:
CITY CODE-ZONING: The City Clerk having advertised
a public hearing for Monday, June 13, 1994,, at 7:30
p.m., or as soon thereafter as the matter may be heard,
on proposed amendments to Chapter 36.1, Zoning, of the
Code of the City of Roanoke (1979), as amended, the
matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
May 27, 1994, and Friday, June 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the proposed amendments is to: (1)
expedite the review and approval of Certificates of
Appropriateness for approved construction activities in
the local historic districts of the City by delegating
additional authority to the Secretary of the
Architectural Review Board; and (2) establish a new
neighborhood design district to encourage compatible new
construction in areas of the City having historic or
unique architectural value, was before the Council.
It was further advised that the proposed amendments
are needed to address current development issues and
concerns; that improving administration of the City's
local historic district regulations has been an ongoing
priority; and encouraging new infill development that is
compatible with the City's older residential
neighborhoods has been a concern for the past several
years.
The City Planning Commission recommended that
Council approve the proposed amendments to the Zoning
Ordinance.
(For full text,
Office.)
see report on file in the City Clerk's
(#32036) AN ORDINANCE amending ~36.1-641, Powers
generally, by adding new subsection (f); and ~36.1-642,
Review procedure, by amending subsection (a), of
Division 2, Architectural Review Board, of Article VII,
Administration; and creating new Subdivision G, ND~
Neighborhood Desiqn District, to Division 5, Special
District Requlations, of Article III, District
Regulations, by adding new ~36.1-388, Intent; ~36.1-389,
Mr. Musser moved that the following ordinance be
placed upon its first reading:
282
Designation; ~36.1-390, ApDlication of the district;
~36.1-391, Design district requlations; $36.1-392,
Procedure for obtaininq a zoning permit; $36.1-393,
Standards for new construction; and ~36.1-394, ADDeals,
of Chapter 36.1, Zoning, of the Code of the City of
Roanoke (1979), as amended, such amendments to expedite
the review and approval of certificates of appropriate-
ness for approval of construction activities in the
historic and preservation districts and to establish a
new neighborhood design district to encourage compatible
new construction in areas having historic or unique
architectural value.
(For full text of Ordinance, see Ordinance Book No. 56,
page 207.)
The motion was seconded by Mr. McCadden.
The Chairperson Pro-Tem inquired if there were
persons present who would like to address Council with
regard to the proposed amendments. There being none,
Ordinance No. 32036 was adopted, on its first reading, by
the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
CONSENT AGENDA
The Chairperson Pro-Tem advised that all matters
listed under the Consent Agenda were considered to be
routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent
Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered
separately.
ELECTIONS-BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS
PROGRAM: A communication from Mayor David A. Bowers
transmitting a document entitled, "Suggested Schedule for
Capital Improvement Program" that was prepared by the
City Manager, in consultation with the City Attorney as
to legal requirements, which details the sequence of
activities that must take place in order that Council
283
might adopt a new capital improvement program to be
primarily funded with general obligation bonds and hold
a voter referendum (special election) on the issuance of
bonds in connection with the November 8, 1994 general
election, was before the body.
Because of certain legal requirements as more fully
set forth in the communication, the Mayor strongly
suggested that the schedule be followed closely if
Council adopts a new capital improvement program, that
the program be funded through the issuance of general
obligation bonds, and that the issuance of such bonds be
submitted to voter approval via referendum on November 8,
1994.
The Mayor advised that Council's active involvement
in the process will consist of the following activities:
Individual introductory briefings by City
staff during the week of June 27 through July
1 - these briefings will be approximately two
hours in length and will be scheduled at
Council's convenience by the City Manager
Office. The briefings will be held in the
City Manager's Conference Room.
A City Council capital improvement program
development workshop with City staff on
Tuesday, July 5, that will begin immediately
following City Council's Organizational
Meeting at 2:00 p.m., and continue until
approximately 5:00 p.m. The meeting will be
held in Room 306, Municipal North.
Adoption of a resolution endorsing the
projects to be included in the capital
improvement program and the amount of general
obligation bonds to be submitted to voter
approval at City Council's regularly scheduled
meeting on Monday, July 11, at 10:00 a.m.
Participation in a public hearing on the
issuance of bonds on Monday, August 8 at 7:00
p.m. After the public hearing, City Council
must adopt ordinances authorizing the issuance
of bonds and the holding of the special
election to insure a November 8, 1994
referendum.
(For full text, see communication on file in the City
Clerk's Office.)
284
ACTZON:
ACTION:
Mr. Musser moved that Council concur in the proposed
schedule of activities. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
CITY TREASURER-TAXES-COMMISSIONER OF REVENUE: A
joint report of the City Manager, the Director of
Finance, the Commissioner of the Revenue and the City
Treasurer with regard to a review of the feasibility of
receiving real estate taxes in installments, with more
emphasis on changing the April 5 due date, and
consideration of quarterly payments on real estate taxes,
was before Council.
The Committee recommended that all taxpayers be
informed with their initial fiscal year 1994-95 tax bill
that they may make advance installment payments on real
estate taxes, which method will allow taxpayers more
flexibility to accommodate their budgets, and citizens
will be informed of the availability of this service with
a notice to be included with the original real estate tax
ticket mailing in August 1994.
The Committee further recommended that April 5 is an
appropriate due date for the second installment of real
estate taxes; that the April 5 due date was established
to allow reasonable time after the holiday season, yet
before personal property taxes due date, with State and
Federal tax deadlines that fall near this due date having
been taken into consideration; that a majority of
homeowners receive refunds from State and Federal returns
and have the option to increase payroll tax deductions or
increase quarterly tax payments; and it would be
difficult to identify dates within the calendar year that
do not coincide with other potential payment dates for
the typical property owner.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser moved that the report be received and
filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
285
ACTION:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. Harvey requested that the record reflect that he
voted against a previous report on the matter, and he
does not concur in the report presently before the
Council.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of George A. McLean, III, as a member of
the Youth Services Citizen Board, for a term ending
May 31, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mr. Musser moved that the report of qualification be
received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
cOMMITTEES-ROANOKE ARTS COMMISSION: Mimi Hodgin,
Chair of the Roanoke Arts Commission, appeared before
Council and introduced members of the Roanoke Arts
Commission, advising that members of the Arts Commission
have varied backgrounds and represent all of the art
groups in the Roanoke Valley. She stated that in the
last year, the ArtS Commission has clarified its mission,
goals and objectives which was intended to help the
Commission focus more clearly on the most important
issues facing the City, and the Arts Commission is
currently involved in approximately 12 projects.
Linda Atkinson, Member and Historian of the Roanoke
Arts Commission, highlighted certain Art Commission
projects.
286
Ms. Hodgin advised that the arts make communities
more liveable and bring beauty, Joy and meaning to
cities, towns and counties. She requested Council's
support by including the Roanoke Arts Commission in the
City's building projects, and also requested assignment
of a shared staff person within City Government to assist
the Arts Commission in working with the City Manager, the
Director of Public Works and the Traffic Engineer to
address the City's aesthetic and community needs in a
creative, and problem solving manner.
Without objection by Council, the Mayor advised that
the report would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-GENERAL DISTRICT COURT-COMMONWEALTH'S
ATTORNEY-LEGISLATION: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, with regard
to establishing a Cost Collections Unit as a part of the
Roanoke City Commonwealth's Attorneys Office, was before
Council.
It was advised that the Commonwealth's Attorney has
the responsibility to institute proceedings for the
collection and satisfaction of judgements issued in
Courts of the Commonwealth of Virginia, pursuant to
Sections 19.2-348 and 19.2-349 of the Code of Virginia
(1950), as amended; that to enhance collection efforts,
Section 1-26 of Chapter 994 of the 1993 Acts of Assembly
authorizes the Commonwealth's Attorney and the locality
to enter into a contractual agreement with the court
system to establish and fund formal collection programs;
that funding of the program is from costs collected and
the locality shares on a 50/50 basis any revenue above
expenses with the State, with no local funds required;
and Robert N. Baldwin, Executive Secretary of the
Virginia Supreme Court, has approved establishment of a
collection program in the City of Roanoke, pursuant to a
communication under date of April 25, 1994.
It was further advised that in an attempt to collect
Judgements, the Commonwealth's Attorney's Office is
forced to use secretarial staff to perform the duty as an
additional responsibility; that while the return for this
effort is good, the situation provides no opportunity to
receive funding to invest in improving the collection
effort; and currently the locality has no means to
receive a portion of the State fines and costs assessed
and collected.
287
The Commonwealth's Attorney recommended that Council
authorize execution of a contract between the Roanoke
City General District Court and the Roanoke City
Commonwealth's Attorney; authorize the City Manager to
execute all appropriate documents; and authorize the
following budget for the Cost collections Unit of the
Commonwealth's Attorney's Office to accounts to be
established by the Director of Finance:
Expenses
Salaries
Temporary Wages
City Retirement
Employer FICA
Hospitalization Insurance
Dental Insurance
Life Insurance
Telephones
Administrative Supplies
Internal Services - CIS
Management Services (copies)
Expendable Equipment
Furniture and Equipment
Computer Software
Rent
Total Expenses
$25,000.00
1,920.00
3,080.00
1,912.00
2,220.00
96.00
164.00
5,000.00*
500.00
200.00
200.00
9,200.00*
3,500.00*
4,000.00'
12t000.00
$68,992.00
* Start up expenses - After initial start up expenses, it
is estimated that the annual budget for the program will
be approximately $50,000.00.
Estimated Revenues
Court Judgement Collection Fees $68,992.00
A report of the City Manager concurring in the above
recommendation, was also before Council
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#32037-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 156.)
288
ACTION:
ACTION:
Mr. White moved the adoption of Ordinance No. 32037-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
Mc=auden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. White offered the following resolution:
(#32038-061394) A RESOLUTION authorizing the
execution of a contract between the City of Roanoke, the
Clerk of the Roanoke General District Court and the
Con~nonwealth's Attorney for the City of Roanoke to
provide for the establishment of a cost collection
program.
(For full text of Resolution, see Resolution Book No. 56,
page 157.)
Mr. White moved the adoption of Resolution No.
32038-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-SCHOOLS: A communication from the Roanoke
City School Board requesting appropriation of funds to
the following school accounts, was before Council.
Grant No. 6236
$158,000.00 for the 1994-95
Chapter II Program to provide
funds for improvement of
instructional services in the
school district. The Program
will be reimbursed by Federal
funds in the amount of
$114,361.00, with a local match
of $43,639.00.
289
Grant No. 6304
Grant No. 6305
Grant No. 6445
Grant No. 6511
Grant No. 6520
$876,795.00 for the 1994-95
Governor's School Program to
provide instruction in science
and math to high school
students. The Program will be
supported by State funds in the
amount of $340,955.00, a local
match of $304,040.00, and
$231,800.00 from tuition
collected from participating
school districts.
$141,978.00 for the 1994-95
Family ERA Program to provide
for a family-school partnership
to promote family education and
student readiness and
achievement. The Program is
100 per cent reimbursed by
Federal funds.
$76,763.00 for the 1994 Summer
Youth Employment Program to
provide training and hands-on
experience for building trades
students. The Program will be
100 per cent reimbursed by
Federal funds.
$37,432.00 for the 1993-94 Flow
Through Program to provide aid
for the education and guidance
of handicapped students. The
Program will be reimbursed 100
per cent by State and Federal
funds.
$860,000.00 for the 1994-95
Flow Through Program to provide
aid for the education and
guidance of handicapped
students. The Program will be
100 per cent reimbursed by
State and Federal funds.
290
Grant No. 6767
$119,970.00 for the 1994-95
Adult Basic Education Program
to provide funds for the
education of adults who have
not completed high school. The
Program will be reimbursed by
Federal funds in the amount of
$97,370.00, with a local match
of $22,600.00.
Grant No. 6768
$167,567.00 for the 1994-95
Apprenticeship Program to
provide on-the-job and
classroom vocational
instruction for students in the
apprenticeship program.
Revenue will be provided by
State funds and fees paid by
participants.
Grant No. 6769
$318,535.00 for the 1994-95
Perkins Act Program to provide
funds for vocational
instructors and equipment. The
Program will be 100 per cent
reimbursed by Federal funds.
A report of the Director of Finance advising that
the grants are funded with Federal and State funds and
fees; that in addition to these funding sources, Chapter
II, Governor's School and Adult Basic Education grants
require local match, for a total of $370,279.00, which
funds are available in the following accounts, was also
before the body.
Chapter II:
Retirement-VSRS (030-060-6001-6000-0202) $ 43,639.00
Governor's School:
Tuition In-State (030-060-6001-6346-0382) $243,980.00
Matching Funds (030-060-6007-6998-0588 60,000.00
Adult Basic Education:
Matching Funds (030-060-6001-6450-0588) $ 22,600.00
291
ACTION:
The Director of Finance recommended that Council
concur in the request of the School Board.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#32039-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 158.)
Mr. White moved the adoption of Ordinance No. 32039-
061394. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
WATER RESOURCES-SEWERS AND STORM DRAINS-CITY
CHARTER: Kit B. Kiser, Director, utilities and
Operations, presented a written report on behalf of the
City Manager with regard to a 30-inch sewage line leak
within the basement wall of the Water Pollution Control
Plant, advising that approximately six months ago, a 90-
foot run of 48-inch sewer as it passed underground and
passed through two structural wall sections was repaired;
that recently, a 30-inch cast iron raw sewage pump
discharge line began leaking within a basement wall
section; that repairs to the line will entail cutting out
a section of the line outside the wall, installing a
blind flange, applying plastic coating to the damaged
section, followed by installation of a spool piece
section to put the pump and line back in service; that
work was initiated under the emergency work provisions of
292
the City Code due to the possibility of the section of
line completely failing (rupturing) rather than just
leaking, at an estimated cost of $20,000.00 - $25,000.00;
and a detailed report will be provided to Council upon
completion of repairs.
(For full text, see report on file in the City Clerk's
Office.)
Without objection by Council, the Chairperson Pro-
Tem advised that the briefing would be received and
filed.
ITEMS RECOMMENDED FOR ACTION:
ClTY CODE-SiDEWALK/CURBANDGUTTER-DOWNTOWNROANOKE,
INCORPORATED-STREETS AND ALLEYS: The City Manager
submitted a written report advising that Chapter 30,
Streets and Sidewalks, of the Code of the City of Roanoke
(1979), as amended, includes provisions regulating
obstructions to public streets, alleys, sidewalks, and
gutters of the City; and sidewalk sales are permitted in
the Downtown Service District under limited circumstances
as approved by Council in 1989.
It was further advised that Downtown Roanoke,
Incorporated, on behalf of downtown restauranteurs, has
requested permission to allow sidewalk tables and chairs
on which to serve food and non-alcoholic beverages, with
key provisions of the request to include the following:
applications will be made through Downtown
Roanoke, Incorporated;
tables and chairs will be located in an area
extending no more than three feet from
adjoining restaurants, and leave no less than
three feet of unobstructed area for
pedestrians;
furniture design will be approved by Downtown
Roanoke, Incorporated;
at the end of the business day, all sidewalk
furniture will be removed from the public
sidewalk or securely chained to the adjoining
building;
no alcoholic beverages will be served; and
trash will be frequently monitored and removed
from the area.
The City Manager recommended that Council authorize
tables and chairs to be located in the Downtown Service
District, pursuant to the following terms and conditions:
293
the entire area occupied by such street
furniture may extend no further than three
feet from the adjoining building and in no
case shall remaining unobstructed sidewalk
width be less than five feet between such
furniture and any other permanent sidewalk
amenity such as street trees, trash
receptacles, benches, street light standards,
or traffic control devices;
all sidewalk furniture must be removed from
the public right-of-way each day after
business hours, or secured; no furniture shall
be anchored to the public sidewalk;
the City reserves the right to approve the
design of all street furniture;
no alcoholic beverages shall be served or
consumed on the public right-of-way;
the permittee shall indemnify and hold
harmless the City, its officers, agents and
employees, from any and all claims, injuries,
or damages to persons or property which may
result from the location of such street
furniture; the permittee shall present
evidence of public liability insurance in an
amount established by the City's Risk
Management Officer;
the permittee shall frequently monitor the
area for garbage, trash, refuse, other waste
materials, and adequate sidewalk clearance;
and
the City Manager shall be authorized to
promulgate such other rules and procedures
appropriate to implementing such use of the
public sidewalks.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
294
ACTION:
(#32040-061394) AN ORDINANCE amending the Code of
the City of Roanoke (1979), as amended, by enacting new
Section 30-9.1, Sidewalk obstructions, to delegate to the
City Manager the authority to issue permits for moveable
sidewalk obstructions, under certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 165.)
Mr. White moved the adoption of Ordinance No. 32040-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
WATER RESOURCES: The City Manager submitted a
written report with regard to Change Order No. 5 to the
contract with Crowder Construction Company for Carvins
Cove Filter Plant Improvements - Phase II, in the amount
of $84,769.55, for a total contract amount, including
Change Order No. 5 of $13,748,339.33, advising that the
following changes require the approval of Council:
leak repairs and ot~er work around two
30" pipe sleeves at the west end of
the filter building $17,625.00
replace four 20" valves at the
existing aeration basins
17,784.12
additional 16" butterfly valve at the
new backwash water storage reservoir
5,000.00
continuous chlorine residual
monitoring system
29,250.22
replace aluminum toe boards on existing
walkways at basin handrails
15~110.21
Total Amount of Change order No.5
$84,769.55
The City Manager recommended that he be authorized
to issue Change Order No. 5 to the contract with Crowder
Construction Company, in the amount of $84,769.55, and
zero consecutive calendar days additional construction
295
ACTION:
time; that the total contract amount of $13,663,569.78
will not change; and the contract allowance for repair/
replacement will be reduced by the sum of $84,769.55.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance:
(#32041-061394) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 5 to the City's
contract wlth Crowder Construction Company, in connection
with Carvins Cove Filter Plant Improvements - Phase I;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 167.)
Mr. White moved the adoption of Ordinance No. 32041-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
LEGISLATION-REFUSE COLLECTION-ROANOKE VALLEY
RESOURCE AUTHORITY-WATER RESOURCES-RECYCLING: The City
Manager submitted a written report transmitting a
communication from Robert W. Benninger, Chairperson,
Roanoke Valley Resource Authority, requesting that
Council support Federal legislation that would enable
local option to control the end destination of solid
waste originating from the City limits.
The City Manager requested that Council adopt a
measure signifying the Council's support of Federal Bill
1634 and similar legislation that would specifically
authorize solid waste flow control, and that copy of said
measure be forwarded to the City's Federal elected
representatives.
(For full text, see report and communication on file in
the City Clerk's Office.)
Mr. McCadden offered the following resolution:
296
ACTION:
(#32042-061394) A RESOLUTION supporting United
States Senate Bill 1634 authorizing local governments to
exercise solid waste flow control.
(For full text of Resolution, see Resolution Book No. 56,
page 168.)
Mr. McCadden moved the adoption of Resolution No.
32042-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-DIVISION OF MOTOR VEHICLES-GRANTS-YOUTH: The
City Manager submitted a written report advising that the
Office on Youth has received funds from the commonwealth
of Virginia Department of Motor Vehicles to be used to
assist in offsetting the cost of special projects which
are operated by the Office on Youth during program year
1993-94; and funding in the amount of $1,000.00 was
received by the Office on Youth on December 9, 1993, from
the Department of Motor Vehicles.
It was further advised that funds received from the
Department of Motor Vehicles were used for implementation
of special projects such as Student Government Day,
special programs, and closing exercises for the job
training camps; that the Office on Youth operates various
programs to improve the quality of life for children and
youth; and appropriation of these funds into the special
projects account will be a reimbursement of program
costs.
The City Manager recommended that Council
appropriate $1,000.00 to a Grant Fund Special Projects
Expenditure Account, with a corresponding revenue
estimate to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
297
m
ACTION:
(#32043-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 170.)
Mr. McCadden moved the adoption of Ordinance No.
32043-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-GRANTS-YOUTH: The City Manager submitted a
written report advising that the Office on Youth received
funds from Project FOCUS Grant to operate a job training
camp program for youth, ages 12 15; that the need for
the program was expressed during the Teen Summit meetings
in 1992 because teens felt that there was "nothing to do"
and the majority of the youth were too young to obtain
jobs; that a Summer Job Training Camp was offered during
the summer of 1993 with FOCUS funds, the goal of which
was to enroll 40 youth to complete the program, however,
due to an overwhelming interest, 62 youth were given the
opportunity to learn about the world of work through
classroom training which included, but was not limited
to, role playing, speakers, career exploration, goal
setting, etc.; and funding in the amount of $30,342.45
was transferred in May 1994 from the Project FOCUS grant
to the Office on Youth for implementation of the job
training camp program.
It was explained that funds were transferred from
the Project FOCUS grant for implementation of the Job
Training Camp Program which began in April 1994; that the
Office on Youth is operating the program which has been
providing job related training activities; and
appropriation of funds into a special account for
reimbursement of program costs will be coordinated by the
Office on Youth.
298
ACTION=
The City Manager
appropriate $30,342.45 to a
account, with a corresponding
established by the Director of
recommended that Council
Grant Fund expenditure
revenue estimate to be
Finance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following
ordinance:
emergency budget
(#32044-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 171.)
Mr. Harvey moved the adoption of Ordinance No.
32044-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
HU~JiN DEVELOPMENT-HOUSING/AUTHORITY-TOTAL ACTION
AGAINST POVERTY-GRANTS-FDETC-SCHOOLS: The City Manager
submitted a written report advising that the U. S.
Department of Agriculture (USDA) has solicited
applications from municipalities to participate in the
1994 Virginia Summer Food Service Program; and the
purpose of the Program is to provide nutritionally
balanced, healthy meals to children ages one through 18
of low-income families during the Summer months of 1994.
It was further advised that a grant application for
the Virginia Summer Food Service Program was prepared by
the Fifth District Employment and Training Consortium, on
behalf of the City, for consideration by the U. S.
Department of Agriculture for funding for the period
June 20 - September 2, 1994, with notice of grant award
expected by June 14, 1994; that 1,335 daily meals are
proposed for youth participating at specified sites
throughout the City, at an estimated 38,000 meals to be
served through the program.
299
ACTION:
The City Manager recommended that Council approve
the following actions:
accept of the subsequent grant award from the
U. S. Department of Agriculture, in the amount
of $123,090.00;
authorize the Director of Human Development to
negotiate and execute a contract for food
service with Roanoke City Schools, as well as
appropriate interagency agreements with the
Fifth District Emplo~ent and Training
Consortium, Office on Youth and the City of
Roanoke Redevelopment and Housing Authority to
facilitate success of the project; and
appropriate $123,090.00, with a corresponding
revenue estimate, to an account to be
established in the Consortium Fund by the
Director of Finance, for the Virginia Summer
Food Service Program.
(For full text, see report on file in the City clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32045-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 172.)
Mr. McCadden moved the adoption of Ordinance No.
32045-061394. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. McCadden offered the following emergency
ordinance:
300
ACTION:
(#32046-061394) AN ORDINANCE authorizing the
execution of a grant application made on behalf of the
City of Roanoke for the United States Department of
Agriculture 1994 Summer Food Service Program, the
acceptance of the subsequent grant award, the negotiation
and execution of the appropriate interagency agreements,
including an agreement with Roanoke City Schools; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 173.)
Mr. McCadden moved the adoption of Ordinance No.
32046-061394. The motion was seconded by Mr. White and
adopted by the following vote~
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-CITY SHERIFF-CMERP-EQUIPMENT: The City
Manager submitted a written report advising that the
Capital Maintenance and Equipment Replacement Program has
identified the need for Emergency Breathing Apparatus and
an X-Ray Inspection System to enhance court security for
use in the Roanoke City Jail; that the X~Ray Inspection
System will provide a method of inspection of hand-
carried baggage, packages and mail; and existing security
devices and walk through units primarily detect metal
objects, however, the X-Ray Unit will provide additional
security by detecting weapons, narcotics, explosives and
other dangerous items through an advanced image process.
It was further advised that following advertisement,
bids were received and reviewed by a bid committee;
whereupon, the City Manager recommended that Council
accept the bid submitted by Security Defense Systems
Corporation, for one new X-Ray Inspection System, at a
total cost of $15,945.00, and the bid of Fire & Safety
Equipment, for an Emergency Breathing Apparatus, at a
total cost of $6,464.04; that all other bids received by
the City be rejected; and that $22,410.00 be appropriated
from the Capital Maintenance and Equipment Replacement
Program to the following accounts:
301
ACTION=
ACTION:
$15,945.00 to Account Ho. 001-024-2140-9015
6,465.00 to Account No. 001-024-3310-9015
(For full text, see report on file in
Office.)
Mr. Harvey offered the following
ordinance:
the City Clerk's
emergency budget
(#32047-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 174.)
Mr. Harvey moved the adoption of Ordinance No.
32047-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
Mr. Harvey offered the following resolution:
(#32048-061394) A RESOLUTION accepting bids for an
X-Ray Inspection System and for Emergency Breathing
Apparatus for the City Jail, upon certain terms and
conditions, and awarding a contract therefor; authorizing
the proper City officials to execute the requisite
contract for such work; and rejecting all other bids made
to the City for these items.
(For full text of Resolution, see Resolution Book No. 56,
page 175.)
Mr. Harvey moved the adoption of Resolution No.
32048-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
302
DIRRCTOR OF FINANCE:
CITY CODE-LEGISLATION-BINGO/RAFFLES: The Director
of Finance submitted a written report advising that
numerous changes were made to the Code of Virginia
(1950), as amended, regarding bingo and raffle operations
as a result of the 1994 Session of the General Assembly
which changes will become effective July 1, 1994, as
follows:
Previously, certain organizations were
required to have been in existence for at
least two years prior to applying for a
permit, which provision will be changed to
five years.
Organizations sponsoring bingo games may
accept cash or checks as payment for players
to participate in bingo games, and language
was added to provide that postdated checks may
not be accepted, that lines of credit may not
be extended, and credit or debit cards or
other electronic fund transfers may not be
used as payment for charges to participate in
bingo games.
The sale of instant bingo cards to anyone
below 16 years of age is now prohibited, with
the age limit being raised to 18 years of age.
In addition to the definitions of
organization, bingo, raffle, instant bingo,
and jackpot, the definition of a landlord will
be added, and a landlord will be defined as
any person or his agent, firm, association,
organization, partnership, or corporation, or
employee thereof, which owns and leases, or
leases any premise devoted in whole or in part
to the conduct of bingo games, and any person
residing in the same household as a landlord.
Employees of a corporate sponsor of a
qualified organization will be allowed to
participate in the management, operation or
conduct of one raffle per year.
Landlords will be prohibited from the
following:
303
allow the
bingo and
laws.
participating in the conduct,
management or operation of any bingo
games;
selling, leasing or otherwise
providing for consideration any
bingo supplies; and
requiring as a condition of a lease
that a particular manufacturer,
distributor or supplier of bingo
supplies be used by the
organization.
It was noted that an addition to Section 21.71 of
the Code of the City of Roanoke (1979), as amended, is
recommended concerning organizations that discontinue
their raffle or bingo operations with unspent proceeds
which should be reported until all have been properly
spent, advising that currently, an organization with
unexpended cash balances could cease its bingo or raffle
operations and they would not be required to report
whether those cash proceeds were spent for charitable
purposes, therefore, it is recommended that a provision
stating that organizations which either cease to exist or
cease their bingo or raffle operations must file reports
on a quarterly basis until all cash proceeds have been
properly spent, which will allow the City to monitor and
to ensure that all bingo or raffle proceeds are indeed
spent for charitable purposes.
The Director of Finance advised that it is important
that the City be consistent with the Code of Virginia,
especially in the matter of bingo games and raffles, in
order to accomplish the changes, he transmitted a
proposed ordinance amending certain sections of the City
code relating to bingo and raffle operations which will
City to continue to effectively administer
raffle operations in compliance with State
(For full
Office.)
Mr.
ordinance:
text, see report on file in the City Clerk's
Musser offered the following emergency
(#32049-061394) AN ORDINANCE to amend and reordain
S21-66, Binqo qames and raffles definitions;
subsections (a)(1), (2), and (3) of S21-68, Requireme~,t
of issuance of permit; where valid; duration; permits
3O4
ACTION:
subject to requlation; subsection (c) of S21-69,
Limitation on frequency and duration of conducting bingo
games; subsection (d) of S21-70, "Instant bingo"; S21-71,
Reports of gross receipts and disbursements required;
form of reports; failure to file; certificate o£
compliance; right of entry upon premises; records;
independent accounting procedure, by adding new
subsection (h); subsection (e) of S21-73, Prohibited
practices; and Section 21-73, Prohibited practices by
adding new subsection (g) and redesignating current
subsections (g) through (p) as subsections (h) through
(q), of Article II. Gambling, of the Code of the City of
Roanoke (1979), as amended, to provide for the regulation
of bingo and raffle games in the City; providing for an
emergency, and an effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 176.)
Mr. Musser moved the adoption of Ordinance No.
32049-061394. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-HOUSING/AUTHORITY-GRANTS: The Director of
Finance submitted a written report advising that the
Community Development Block Grant (CDBG) program is
accounted for on the City's financial records by program
year, with three years currently appropriated; that the
U. S. Department of Housing and Urban Development permits
localities to determine the number of CDBG program years
to remain on the records; that reprogramming funds allows
the City to maintain a minimum number of program years on
its records; that the earliest Community Development
Block Grant year (B-91-MC-51-0020) may be closed by
reprogramming unspent funds in the program year to the
next subsequent program year (B-92-MC-51-0020); and
unspent funds totalling $176,024.00 will be used for the
same activities for which they are currently
appropriated.
The Director of Finance recommended that Council
authorize the following actions:
305
ACTION:
transfer unspent funds of
Community Development Block
MC-51-0020; and
$176,024.00 to
Grant year B-92-
Mr. Whit,~
ordinance:
(~32050-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 185.)
Mr. White moved the adoption of Ordinance No. 32050-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-INTERNAL SERVICE FUND: The Director of
Finance submitted a written report advising that the
City's Internal Service Funds account for certain
services provided to departments of the General Fund;
that the service providing departments within the
Internal Service Funds recover costs by charging the
receiving departments; that budgeted funds for internal
services are allocated in each fiscal year's budget
throughout the various departments based on estimated
usage, which usually varies from the original estimates;
and each year it is necessary to make appropriation
transfers between several departments to provide
sufficient funds for internal services for the remainder
of the fiscal year, which transfers do not increase the
original overall budget, but only reallocate amounts
between departments.
close-out community Development Block Grant
year 3-91-MC-51-0020.
(For full text. see report on file in the City Clerk's
Office.)
offered the following emergency budget
306
ACTION:
The Director of Finance recommended adoption by
Council of a budget ordinance which will accomplish the
required transfers.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(%32051-061394) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 188.)
Mr. White moved the adoption of Ordinance No. 32051-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
BUDGET-CITY EMPLOYEES: The Director of Finance
submitted a written report advising that the 1993-94
fiscal year General Fund included funds in the
nondepartmental category for payment of life insurance,
termination (vacation) leave and unemployment wages,
which types of employee fringe benefits are budgeted at
estimated amounts in each department or in the
nondepartmental category inasmuch as annual charges for
each department are difficult to accurately project; and
actual costs are charged to the applicable department in
anticipation of budget transfers to cover said costs.
The Director of Finance recommended adoption of a
budget ordinance providing for the transfer of funds from
the nondepartmental category to applicable departmental
budgets as follows:
307
ACTION:
Life Insurance
$266m478.00
Termination (Vacation)
Leave Wages
Unemployment Wages ~
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32052-061394)
certain sections
Appropriations, and providing for an emergency.
AN ORDINANCE to amend and reordain
of the 1993-94 General Fund
(For full text of Ordinance, see Ordinance Book No.
page 192.)
56,
Mr. Harvey moved the adoption of Ordinance No.
32052-061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
CITY ATTORNEY:
POLICE DEPARTMENT-CITY CODE-COMMONWEALTH'S ATTORNEY-
LEGISLATION-TRAFFIC: The City Attorney submitted a
written report advising that since 1982, Council has
reenacted and recodified the City Code on an annual basis
in order to properly incorporate in the Code amendments
passed by the Virginia General Assembly at the previous
Session to State statutes that are incorporated by
reference in the City code, which procedures ensures that
the ordinances codified in the City Code incorporate the
current provisions of State law; that incorporation by
reference is frequently utilized in local codes to
preclude having to set out lengthy provisions of State
statutes in their entirety; that in addition, the
technique ensures that local ordinances are always
consistent with State law as is generally required; and
the procedure whereby a local governing body incorporates
State statutes by reference after action of the General
Assembly has been approved by the Attorney General.
3O8
ACTION:
The City Attorney recommended that Council adopt an
ordinance to readopt and reenact the Code of the City of
Roanoke (1979), as amended.
(For full text, see report on file In the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#32053-061394) AN ORDINANCE to readopt and reenact
the Code of the City of Roanoke (1979), as amended; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 195.)
Mr. McCadden moved the adoption of Ordinance No.
32053-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson PrO Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
REPORTS OF COMMITTEES:
BUDGET-CABLE TELEVISION: Council Member Musser,
Chairperson, Roanoke Valley Cable Television Committee,
presented a written report on behalf of the Committee,
advising that on March 2, 1994, the Roanoke Valley
Regional Cable Television Committee recommended a fiscal
year 1994-95 budget of $116,057.00; that cost increases
are primarily in the areas of rent, part-time help and
mileage; and the total operating budget of $116,057.00 is
separated as follows based on the number of Cox Cable
subscribers in each locality:
Roanoke City
Roanoke County
Town of Vlnton
57 per cent
36 per cent
7 per cent
$66,153.00
41,780.00
8,124.00
309
ACTION:
The Roanoke Valley Regional Cable Television
Co~mittee recommended that Council approve the fiscal
year 1994-95 operating budget, in the amount of
$116,057.00, including the City's share of the budget
which is $66,153.00.
in the City Clerk's
(For full text, see report on file
Office.)
Mr. Musser offered the following resolution:
(#32054-061394) A RESOLUTION approving the annual
operating budget of the Roanoke Regional Cable Television
Committee for Fiscal Year 1994-95.
(For full text of Resolution, see Resolution Book No. 56,
page 197.)
Mr. Musser moved the adoption of Resolution No.
32054-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, ~arvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
ROANOKE CIVIC CENTER: Council Member William White,
Sr., Chairperson of a committee appointed by the Mayor to
tabulate bids received for replacement of the wooden
stage floor in the Roanoke Civic Center Auditorium,
presented a written report on behalf of the Com~ittee,
recommending that Council reject the lump sum bid
submitted by Williams Painting and Remodeling, Inc., in
the amount of $136,950.00; and that the City
Administration review the project for changes in scope
and timing, followed by re-advertisement for bids.
The City Manager submitted a written report
concurring in the recommendation of the co~unittee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
310
ACTION:
ACTION:
(#32055-061394) A RESOLUTION rejecting all bids for
replacement of the wood stage floor at the Roanoke Civic
Center Auditorium.
(For full text of Resolution, see Resolution Book No. 56,
page 198.)
Mr. White moved the adoption of Resolution No.
32055-061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ........................................ 0.
(Council Member Bowles and Mayor Bowers were absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM DRAINS-
EASEMENTS: Ordinance No. 32030 authorizing vacation of
a portion of sanitary sewer easements across properties
identified by Roanoke City Tax Nos. 6120434 - 6120438,
6120443, 6140714, 6160633, 6120418-6120429, 6120417X, and
6120430, in connection with the Peters Creek Sewer
Replacement Project PC-l, having previously been before
the Council for its first reading on Monday, June 6,
1994, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
(#32030-061394) AN ORDINANCE authorizing the
vacation of a portion of sanitary sewer easements across
properties identified by Roanoke City Tax Nos. 6120434 -
6120438, 6120443, 6140714, 6160633, 6120418-6120429,
6120417X, and 6120430, in connection with the Peters
Creek Sewer Replacement Project PC-l, upon certain terms
and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 154.)
Mr. White moved the adoption of Ordinance No. 32030-
061394. The motion was seconded by Mr. Harvey and
adopted by the following vote:
311
ACTION:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
PURCHASE/SALE OF PROPERTY-TRAFFIC-CITY PROPERTY-
HOUSING/AUTHORITY-HOTEL ROANOKE CONFERENCE CENTER-
ASBESTOS REMOVAL-STREETS AND ALLEYS-VIRGINIA TECH:
Ordinance No. 32031 authorizing donatio~ and conveyance
of the City's interest in property identified by Roanoke
City Tax No. 2012716 and commonly known as 111 Wells
Avenue to the Roanoke Redevelopment and Housing Authority
for relocation of the structure located on the property
prior to construction of the Second Street/Gainsboro Road
Project, upon certain terms and conditions, having
previously been before the Council for its first reading
on Monday, June 6, 1994, read and adopted on Its first
reading and laid over, was again before the body, Mr.
White offering the following for its second reading and
final adoption:
(~32031-061394) AN ORDINANCE authorizing the
donation and conveyance of the City's interest in
property identified by Roanoke City Tax No. 2012716 and
commonly known as lll Wells Avenue to the Roanoke
Redevelopment and Housing Authority for relocation of the
structure located on the property prior to construction
of Second Street/Gainsboro Road Project, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 155.)
Mr. White moved the adoption of Ordinance No. 32031-
061394. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Musser, White, Harvey,
McCadden and Chairperson Pro Tem Edwards ............... 5.
NAYS: None ....................................... 0.
(Council Member Bowles and Mayor Bowers were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF cOUNCIL: None.
3 '12
OTHER HEARINGS OF CITIZENS: None.
There beinG no further business, the Mayor
meetinG adjourned at 9:00 p.m.
APPROVED
ATTE ST:
Mary F. Parker
City Clerk
declared the
John S. Edwards
Chairperson Pro Tem
313
ROANOKE CITY COUNCIL ......... ROBERT W. GOODLA~TE
June 20, 1994
12:00 noon
A joint meeting of Roanoke City Council and Congressman
Robert W. Goodlatte was held on Monday, June 20, 1994, at 12:00
noon, in the City Council's Conference Room, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, William White, Sr. (entered the
meeting at 1:15 p.m.), and Mayor David A. Bowers ................. 5.
ABSENT: Council Members James G. Harvey, II, and Howard E.
Musser ........................................................... 2.
OTHERS PRESENT: Congressman Robert: W. Goodlatte; Steven
Landes, Legislative Assistant to Congressman Goodlatte; John H.
Parrott, Council Member-Elect; Linda F. Wyatt, Council Member-
Elect; W. Robert Herbert, City Manager; James D. Rltchie, Assistant
City Manager; Wilburn C. Dibling, Jr., City Attorney; James D.
Grisso, Director of Finance; Willard N. Claytor, Director of Real
Estate Valuation; and Mary F. Parker, City Clerk.
The Mayor advised that the purpose of the meeting was to
discuss matters of mutual interest and concern with Congressman
Goodlatte.
Congressman Goodlatte referred to previous discussions
relating to problems the City confronts with unfunded Federal
government mandates and Federal regulations, which the City
sometimes questions as to the cost benefit ratio that is derived
from having to comply with some of these regulations, and reported
that progress has been made in this regard. He stated that he has
joined a group called the Unfunded Mandates Caucus which has
designated representatives to go through each bill and try to
ferret out those mandates to either get them changed in the bill or
at least alert the members when they vote on the floor that these
mandates are included in the bills, and the legislature has had
some success along these lines. The Congressman further stated
that earlier this year there was a bill to elevate the
Environmental Protection Agency to Cabinet level status; that many
in the Congress saw that as an opportunity to try to require cost
benefit analysis or risk assessment to be performed by the E.P.A.
before new regulations are imposed, though there was an amendment
proposed to be offered which would require that to be done before
any new regulations could be issued; that the E.P.A. was opposed to
that as was the administration, and therefore, they wrote the rule
under which the House would consider the bill in such a fashion
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314
that the amendment could not be offered; however, the rule was
defeated with over 60 Democrats joining with virtually all the
Republicans in defeating the rule. He advised that he felt this
sent a strong message that a number of other pieces of legislation
similar to that which would be coming back to Congress would have
to take into account the cost effect on local governments and
private business if they are going to continue a trend toward
further regulation; so that will have an lmpact not only in that
area but also in the area of legislation such as superfund,
wetlands, endangered species, as well as other pieces of
legislation which will come up for reconsideration; and that most
of it should be reauthorized, but he believes it should include
some realistic language that requires the appropriate regulatory
agency involved to take a look at it.
The Congressman further stated that in terms of matters that
are of direct interest to the City and the City's economic
development, a success was achieved Just last week in getting the
House of Representatives to approve $350,000.00 for study of the
location and initial engineering for a new tower at the Roanoke
Regional Airport; that last year, it was taken out in committee and
Jacqueline Shuck contacted him after it had been taken out of
committee, so this year when Ms. Shuck came back he suggested that
a much more aggressive approach be taken; that both he and Ms.
Shuck testified before the Transportation Appropriations
Subcommittee and requested that the money be specifically
designated for Roanoke; and that with the help of Frank Wolf, who
is the ranking Republican on that Committee, and Rick Boucher and
L. F. Payne who signed a letter to the Subcommittee Chairman
requesting that the money be kept in there, it has now been passed
by the entire House and efforts are being made to get to work on it
in the Senate. He advised with regard to the Appalachian Regional
Commission, that Roanoke was left out when it was originally
established, and lost out on many millions of dollars in economic
development funds; that since that time, Jim Olin had offered some
legislation in previous Congress to add Roanoke, Roanoke County,
Salem, Rockbridge, Lexington, Buena Vista, Montgomery and Radford
to it; that it was never taken up, so he offered the legislation
again this year; and that fortunately, the Appalachian Regional
Commission bill was coming up for reauthorization this year, so
with the help of Bob Wise from West Virginia, the bill that he
introduced was included as an amendment to the reauthorization
which was passed. He further advised that now the House is waiting
on the Senate, which is a little more problematic because the
powers that be on the appropriate subcommittee in the Senate are
western senators who are not particularly fond of the Appalachian
Regional Commission, so they are looking for either pushing the
Senate to mark up the legislation to reauthorize the Appalachian
Regional Commission or to try to attach it to the appropriations
legislation that goes through; and that the Senate can attach it on
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that side, and the House can do that when they appropriate
additional funds for the Appalachian Regional Commission, as we;;
as mention that these three counties and all the cities in the same
area will be included.
Council Member Bowles stated that the City is appreciative of
the efforts of Congress with regard to the Appalachian Regional
Commission, and inquired as to whether there is anything more the
City can do to stimulate additional interest in the Appalachian
Regional Commission on the Senate side. Congressman Goodlatte
advised that if the City has not already done so, it should adopt
another resolution and send it to Senators Warner and Robb urging
their support, and noted that he has been working very closely with
both their offices to try to push this; and that the problem is a
Senator from Montana who is apparently not fond of the A.R.C., and
understandably from that Senator's perspective, the A.R.C. provides
special development funds for about thirteen states in the eastern
part of the country, with nothing comparable in his area,
therefore, he has doubts as to why he should support it.
Congressman Goodlatte pointed out that from his perspective, our
argument is that no additional funds are being requested; that we
are asking for counties which were originally designated to be a
part of the A.R.C. to be allowed to do so and to compete for those
existing funds; and that their primary purposes are ones that the
City would be very interested in, such as development of industrial
sites and roads to access those industrial sites. Mrs. Bowles
expressed appreciation to Congressman Goodlatte for his assistance.
Council Member Edwards asked for clarification as to which
tower at the airport the Congressman had referred to earlier;
whereupon, Congressman Goodlatte stated that he was referring to
the radio control tower which is located as a part of the old
terminal building at Roanoke Regional Airport. He advised that the
old terminal building cannot be torn down to gain access to any
further economic development, for example, because the tower is
there; that a new location for the tower is needed, but from a
safety standpoint, the F.A.A.'s regulations have indicated that
based on their current standards the old terminal building in which
the tower is located is too close to the runway; therefore, the
terminal needs to be torn down, but this cannot be accomplished
until the tower is moved to another location.
Mr. Edwards also referred to the issue of transportation and
discussion with regard to 1-66 and 1-73, and pointed out that
something needs to be done about the road system between Roanoke
and Greensboro, North Carolina. He stated that it is extremely
important to continue working toward improving transportation,
inasmuch as transportation is one of the most important elements or
foundations for economic development; and this is something he
believes the Congressman, as well as the Virginia Department of
Transportation and area localities should be involved in. He
expressed appreciation to Congressman Goodlatte for his assistance
3
316
to localities, and especially the City of Roanoke,
making sure that the City of Roanoke is getting the
with regard to transportation assistance.
relative to
full benefit
Mr. Edwards further stated that the City of Roanoke may also
need the Congressman's assistance with regard to the flood
reduction program; and pointed out that as he understands it, the
City ran up against a problem relating to environmental issues, and
he anticipates that the City may need Congressman Goodlatte's
assistance over the next two years in dealing with the
Environmental Protection Agency on this very serious problem.
Congressman Goodlatte inquired as to the City Manager's status
in determining who is going to be liable once the City starts
getting into this; whereupon, Mr. Herbert advised that the way he
would characterize the concern is that it needs to be determined to
what clean-up levels or standards the City is going to be required
to meet, which then derives the cost of whether it can just be put
in a stand alone landfill without treating it as a hazardous waste,
or whether it is a hazardous waste, or some place in between; and
that is what the City does not have an agreement on between the
State Department of Environmental Quality and the E.P.A. He stated
that the most recent meeting was a week ago between Federal and
State representatives, and he has not heard the results of that
meeting. The City Manager further advised that the Corps of
Engineers itself is going through a debate concerning the
environmental issue; that the question is being raised inside the
Corps of Engineers about what is really an environmental issue to
the Corps, because that waste is picked up during floods over a
period of years and it is just going to be a continuing and ongoing
problem for the whole river corridor, not just the Roanoke segment;
that maybe it is in the best interests of the Corps to include this
as part of the project costs; and although it is a minority
position within the Corps of Engineers, it is a growing minority
position that needs to be dealt with. Congressman Goodlatte
questioned whether this minority position is something his office
could help promote; whereupon, Mr. Herbert advised that it would be
very helpful.
With regard to the issue of transportation, Congressman
Goodlatte stated that Mr. Edwards' point was very well taken. He
advised with regard to the status of Interstate 73, that efforts
have been very successful inasmuch as the State has taken a very
strong stand, he has met with Governor Allen to push him for this,
and the new Secretary of Transportation has been very aggressive in
supporting this; and that support was also gained from the
Transportation Committee in Congress to fund the study of what is
called 1-83, running from Roanoke to North Carolina, which he
believes is a very positive development. The Congressman stated
that it is important to continue to push for the entire 1-73 route
for two reasons, i.e., having another interstate highway running
through Roanoke to North Carolina as well as to the midwest, which
4
317
iS what 1-73 going to Bluefield will give us, is far more valuable
than Just the connector between Roanoke and North Carolina; but
more importantly, if 1-73 goes down current 1-77 or to the route
along Virginia 100 which is only ten miles parallel to current 1-
77, which Rick Boucher argues is cheaper than upgrading the tunnels
on 1-77, either way those roads will be competing with the funding
that we want from Roanoke to North Carolina, whereas if 1-73 is
built entirely along the one route there will not be competition
for interstate highway funds for the eighty percent Federal
matching funds to complete either one of these roads. Congressman
Goodlatte advised that he believes the objections and concerns of
groups such as those on Bent Mountain, are entirely premature; that
the Bent Mountain route has a lot of problems involved and there is
no commitment whatsoever on anyone's part that this is where the
road is going to run; that the designation by the State is five to
ten miles wide, and it has a lot of leeway; and that there are
other considerations, including going right through the City on 1-
581 which has its plusses and minuses, with the plus being that it
makes a much better connection for Roanoke to North Carolina, and
the minus being that there would be some additional traffic going
right through the City. He pointed out that the problem with going
across Bent Mountain is that it terminates at Boones Mill and heads
down on a route that would be parallel to Route 220 from Boones
Mill, and in order to get to Roanoke from Boones Mill, motorists
must travel over the same roadway that poses a serious safety
problem inasmuch as the route between Roanoke and Boones Mill is
where the greatest number of fatal accidents occur on all of Route
220; and therefore, this is going to require some additional
effort, but the project is at least ten years in the future and
probably longer, given the Federal deficit.
The Congressman further stated that the point now is to look
ahead for economic development promise for the Roanoke Valley; that
if we get splintered because of disputes over the routing before
there is even any solid evidence as to where the route would be and
general opposition to the road because of concerns about it going
through individual backyards, there is the risk of not getting it
altogether; and that he beliewes we are far enough along now that
we are probably going to get the Roanoke to North Carolina segment,
although he does not think it is going to be desirable to have that
designated on the map but then competing with other expenditures
elsewhere in order to eventually get it built. He advised that the
State is continuing to take a very strong stand on the issue; that
Rob Martinez is scheduled to meet with Sam Hunt, the North Carolina
Transportation Secretary, in the next week; that reaching an
agreement between Virginia and North Carolina on the road meeting
up below Martinsville would be the key to getting this whole thing
resolved; that West Virginia's highway commissioner has already
indicated that they are willing to meet uS at Route 460 at
Bluefield; that if West Virginia and North Carolina go along, that
is where the road is going to end up being built; that the $5
million has been appropriated on the House side, but the funds need
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318
to be approved on the Senate side; that the opportunity also exists
on the Senate side to have them include the language that was
requested on the House side designating where 1-73 runs; and he is
confident that the chances are favorable for getting this through.
Council Member-Elect Parrott asked for a clarification as to
whether $350,000.00 had been appropriated to study the tower
location; whereupon, Congressman Goodlatte advised that the funds
had been appropriated for the study and to do the initial
engineering work.
Congressman Goodlatte referred to the Interstate 66 project
and advised that a new alternative to connect to the east, i.e.,
Lynchburg, Richmond and Norfolk, would probably be the second most
important transportation route after the North Carolina connection,
although this is much farther down the road; that basically, the
route he has proposed would go close to the Interstate 64 route;
and that approval has been given on the House side for up to $8
million in funds to study the route between Beckley, West Virginia
and Lynchburg. He stated that he believes this is quite a
different situation than Interstate 73; that the State is fully
behind the 1-73 proposal, but with the 1-66 proposal there are a
number of competing alternatives running north and south through
the State, and the State has not taken any position on 1-66 yet;
that 1-66 may not turn out to be an interstate, but it would be
desirable for it to go through this area, and he will continue to
push for it; that this fund is administered by the U. S. Secretary
of Transportation and that study area is the only project
designated for those funds, although he would expect that the
Secretary of Transportation would designate the funds to be used in
other areas as well. The Congressman recommended that Council
adopt a resolution supporting that particular 1-66 alternative as
opposed to the route running across the State on Route 58, or
running through Northern Virginia, inasmuch as Council has already
expressed its initial support of that alternative.
The City Manager stated that Congressman Goodlatte and his
staff have been very responsive to the City, and he feels the City
has good access through the Congressman and his staff people. He
expressed appreciation to the Congressman for his assistance.
Council Member McCadden inquired with regard to the
transportation industry, whether there has been any discussion
about reregulating the airline industry; whereupon, the Congressman
stated that there has been talk concerning this, that the Judiciary
Committee on which he serves held some anti-trust hearings last
year on that very issue, but no consensus was reached, and he is
not aware of any legislation that is moving along those lines. Mr.
McCadden stated that it might be helpful to point out that since
the industry was deregulated in October of 1979 there have been
more than 120 commercial airlines that have come and gone, that
319
some of our smaller airports are being hurt, and some of the
smaller cities are receiving very poor service or none at all; that
he also believes the airline industry has had a lesser gain or the
least amount of gain in rates based on cost of living than any
other transportation industry; that low cost carriers are moving
into areas, including Virginia now, and have driven prices down so
low that it hurts our State; that it is really hitting hard on the
East coast; and in Richmond especially, the prices have been driven
down so much that airlines who have been serving this State for so
long are not able to compete against these low cost carriers.
Congressman Goodlatte inquired of Mr. McCadden as to whether
reregulation would improve the quality of the service at the
Roanoke airport, in particular with more jet service; whereupon,
Mr. McCadden advised that because of the fares being driven down
and because people now want more frequency, it has driven jets out
of markets such as Roanoke, although Roanoke basically has some of
the best air service in the country in terms of the number of
flights available. The Congressman stated that he would be
interested in any information Mr. McCadden comes across that would
help, but he does not think reregulating would necessarily put us
back to where we were before deregulation. Mr. McCadden expressed
appreciation to Congressman Goodlatte for any assistance he may be
able to give in this regard.
Council Member Bowles inquired as to whether there is any
update on AMTRAK; whereupon, Congressman Goodlatte stated that he
believes a major setback has been suffered with the passing from
the scene of Graham Claytor; that he made a commitment to see that
the previous study r~garding the cost of adding service to Roanoke
be re-done in order to determine if there is a way that projection
could be lower than what was originally studied; that they are
having difficulty now getting confirmation that the studies are
even being done, and they have a $30 million shortfall in their
current budget that was not on the table when Mayor Bowers and
others met with AMTRAK last year, and so they are actually going to
be cutting some routes, which concerns him greatly. He pointed out
that this was difficult to sell in the beginning because of the
substantial amount of subsidy that was going to be required; that
there is a certain level of subsidy that can be justified based on
the fact that highway travel is subsidized by virtue of the
government paying to build the roads;, so having rail service here
with the government paying for part of the cost could be justified,
and he will continue to push to have the study done, and hopefully
can get the cost down lower. He stated that something else he had
discussed with Mayor Bowers was the possibility of doing a
demonstration route in time for the 1996 Olympics, which seemed to
be something that was a little more doable because trains could be
put on the tracks without making a long-time commitment for the
7
32o
capital; but before this could be done, it would be necessary to
determine the condition of the rails as to whether they met
passenger standards, because in view of the problems AMTRAK has had
with some major high profile accidents in recent years, that needs
to be the number one priority.
At this point, 1:15 p.m., Council Member White entered the
meeting.
Mr. Dibling stated that Roanoke City Council adopted a
Resolution supporting the Disney project and the General Assembly
has apparently had a meeting with the Disney officials with respect
to the State's contribution; that now he sees that the Congress is
going to hold hearings on this, and some view this as meddling
considering this is primarily an issue for the Commonwealth of
Virginia; and he questioned what the role of Congress is with
respect to the Disney project. Congressman Goodlatte advised that
in his opinion, the Congress has no role in the project; that
Governor George Allen is scheduled to speak before a Senate
Committee that is reviewing this; that there are some people in
Congress who are very interested in historic preservation, and he
respects them; that he has a bill along with Congressman Wolf to
establish a Shenandoah National Battlefield Park in a very unique
way that does not allow a government to condemn privately held
land, and that would be a very low cost way to promote preservation
of these twelve battlefield sites located in the Shenandoah Valley;
that they have enlisted and received the support of these people;
that the area Disney wants to purchase or has an option to purchase
is seven miles from Manassas, and the area will probably develop
with housing or something else if this project does not go in,
which from an economic development standpoint turning down a
proposal like this would send just exactly the wrong message to
anyone thinking about locating in Virginia; and that this project
is nothing to compare to the Orlando Disney World project, rather
the project is slightly larger, in terms of the actual theme park,
than Kings Dominion or Busch Gardens in Virginia. He stated that
he believes it will actually improve some of the existing
transportation conditions in Northern Virginia inasmuch as it will
bring about a more rapid expansion of 1-66 in that area because the
traffic is likely to run counter to the rush hour traffic in
Northern Virginia; and in addition, it will bring about an
extension of the mass transit service in the area; and that from
the overall economic development standpoint in the State, and the
general public's support in the State, he believes it is a good
project which should go forward, and the Federal government should
not get involved.
Council Member White stated that one area in which he believes
the Federal government can help the State and local governments is
in reducing the number of weapons that are on the streets and in
the hands of young people; that he does not believe the state and
local governments acting alone can do this, because guns are being
321
transported from one jurisdiction to the other; that he believes
the Federal government can also help with look-alike guns and toy
guns through strong Federal legislation relating to controls and
limits on toy and look-alike guns as well as automatic weapons and
the sale of guns. Mr. White stated the need for tighter gun
control and more effective education in order to help our young
people, and pointed out that any assistance the Congressman and
local officials can offer to help our young people would be a good
result, and all of these other issues will build from that.
Council Member White further advised that he has been in
contact with the Corps of Engineers with regard to the Section 88
program, and expressed the desire to discuss this program with
Congressman Goodlatte; that he is personally interested in
negotiating a contract and is having problems; and that although it
is a good program, he believes Congress needs to look closely at
the administration of the program. Congressman Goodlatte advised
that he would be happy to discuss the program at Mr. White's
convenience and to offer any assistance he can.
With regard to the issue of gun control, Congressman Goodlatte
stated that he is more than willing to help, and he believes
Federal government involvement would be appropriate in terms of
keeping weapons out of the hands of minors and helping the school
systems keep weapons out of the schools; that he also believes the
local governments are going to have to take the lead on this
because individual guns are going to be in a place where the
localities will have to deal with it; that trying to remove all the
guns in this country ~rom the hands of people would be impossible
because there are more than 300 million firearms in the country
right now, and nearly one-half of the households in the country own
a weapon; and while there is support for some restrictions, it is
his opinion that those restrictions must be geared toward keeping
weapons out of the hands of the people who are going to misuse them
to commit crimes or those who are mentally unstable. He further
stated that he believes the Virginia instant-check system which is
in use is the foremost system of its type of any state in the
United States, and the system should be brought nationally; that
the system has uncovered more than 5,000 felons attempting to buy
firearms, including more than 300 who were wanted by law
enforcement agencies at the time they attempted to purchase
firearms; that one problem with the system is if a law enforcement
agency in Virginia is doing a background check on an individual
purchasing a weapon through a gun shop in Roanoke, the law
enforcement agency cannot find out whether that person has a felony
conviction in another State; and no matter how long you wait it
does not add to the ability of the law enforcement agencies to do
the background check on whether a person has a record in another
state unless that state is computerized and participating in the
FBI clearance system. The Congressman stated that an amendment was
added as a part of the Brady Bill that set the deadline at four
years to have an instant-check system in place nationwide, which he
322
believes will be exceedingly helpful; and that as far as any
individual legislation regarding the use of firearms by minors, he
would be more than willing to help in that regard, but he is not a
supporter of the idea of eliminating all guns from society.
Council Member-ElectWyatt referred to Congressman Goodlatte's
comments with regard to firearms control, and stated that she
understands the Congressman's position as not being a supporter of
the idea of eliminating all guns from society; however, in her
capacity as a classroom teacher, she conducts her own informal
survey each year relating to weapons, and that consistently for the
past four or five years she has found that there are guns in the
homes of three-fourths of the students she teaches. She stated
that she teaches second grade, and the fact that these small
children can readily gain access to a gun and ammunition in their
own home frightens her, and she believes the safety of those
children far outweighs the rights of their parents to own a gun,
and that is where the real issue is.
Congressman Goodlatte stated that he realizes this is an
important issue, however, he believes it is the responsibility of
those parents to become educated and to be held accountable, and
for their children to be educated as well; that there are a lot of
other dangerous things which exist in our society that we make an
effort to keep out of the hands of children, and weapons definitely
should be one of those; and that he supports the City's efforts to
do that, but in his opinion to remove the guns entirely would not
only be wrong, but would be impossible as well.
Mayor Bowers expressed appreciation to Congressman Goodlatte
for his willingness to meet with the Members of Roanoke City
Council. The Mayor referred to the issue of unfunded mandates
which was discussed at length approximately one year ago, and
pointed out that the Congressmen, the National League of Cities,
the Virginia Municipal League, the United States Conference of
Mayors, the Governor's Association, and VACO are all saying enough
is enough; and that was an issue that was kind of interesting, in
that it was one of those things that starts up and is discussed and
debated, and then eYentually they become matters of law, are
accepted, and then you see the end of the debate; and that he is
not sure we have seen the end of the debate on unfunded mandates,
however we have come a long way. The Mayor expressed appreciation
to the Congressman for his support in this regard.
The Mayor also referred to the discussion with regard to the
Appalachian Regional Commission, which he believes is of primary
importance to the City of Roanoke, and noted that Congressman
Goodlatte had indicated that the City Council should either adopt
another Resolution, or perhaps by letter express support to
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Senators Robb and Warner again. He stated that he would ask the
City Attorney, with the consent of the Counc£1, to contact the
Congressman's office to see whether a letter from the Mayor would
be acceptable, and if not, to prepare another Resolution for
Council's consideration.
With regard to the transportation issue relating to 1-73 and
1-66, Mayor Bowers stated that he has heard much about regionalism
and Roanoke wants to be the first with regionalism; that Roanoke
was the first government in this area to come out in favor of the
1-73 proposal; and that the road may not even come through
Roanoke, which is alright, but when the City then asks to make a
connection to the road if it does not come through Roanoke, it is
his hope that others will be joining with the City in the spirit of
cooperation as well. The Mayor further stated that it does not
make sense to him to have the road going west of Roanoke ten or
fifteen miles, and then for the people in the most dense area of
the metropolitan area to have to travel down Route 220 or out Route
419 or Starkey Road to get there, so it is his hope that it will be
understood that whether it is 1-66 going north of the City through
Botetourt County and Bedford, or 1-73 going southwest of the City,
that Roanoke should have a direct connection through an interstate
spur.
The Mayor made reference to Mr. Edwards' comments with regard
to flood reduction, and advised that during the United States
Conference of Mayors meeting recently there was discussion about a
new issue that is called brown fields. He explained that the
concept is that businesses like to go out to the green fields or
out in the suburbs because they don't have environmental problems
out there; that many of the inner cities have brown fields, or
aging industrial sites, particularly in the northern cities, which
have been polluted with contaminants over the years, and they
cannot do anything with them because of the environmental problem;
and that a corollary to that, which affects Roanoke, is that we do
not have industrial sites that cannot be used, but we have an urban
river that is part of this flood reduction project and that has
been, in a sense, a dumping ground over the last sixty years. The
Mayor stated that this brown fields legislation is something the
Environmental Protection Agency is apparently just starting with;
that Mayors want to join with the E.P.A. in having the Federal
government come in and help clean up the urban industrial sites,
the urban brown fields or the urban waterways as well; and that may
be something the City of Roanoke needs to be aware of to see if the
Roanoke River in the City could be included as part of this brown
field clean-up.
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Finally, the Mayor referred to the discussion with regard to
the airport terminal, advising that the Virginia Museum of
Transportation is interested in trying to obtain the old airport
control tower in order to possibly place it on top of the
Transportation Museum, and he requested the Congressman's
assistance in including this historical preservation issue for
study.
Congressman Goodlatte expressed appreciation to the Mayor and
Members of Council and City Administrators for taking the time to
discuss these matters of mutual interest and concern, and stated
that as always, he is anxious to assist in any way he can.
On behalf of the Members of City Council, Mayor Bowers
presented a City -mini-clipper" to Congressman Goodlatte and Mr.
Landes in appreciation for their work in the City's behalf.
There being no further business, the Mayor declared the
meeting adjourned at 1:40 p.m.
AppROVED
ATTEST:
F · Mayo r
Mary r
City Clerk
325
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 20, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 20,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members william White, Sr., Elizabeth T.
Bowles, John S. Edwards, James G. Harvey, II, Delvis O. McCadden,
Howard E. Musser and Mayor David A. Bowers ..................... 7.
ABSENT: None .............................................. 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-COUNCIL: Mr. White offered
the following resolution recognizing and commending the
meritorious service rendered to the City by the Honorable
Howard E. Musser, Member, Roanoke City Council:
(%32056-062094) A RESOLUTION recognizing and
commending the meritorious service rendered to the City
by the Honorable Howard E. Musser, Member, Roanoke City
Council.
(For full text of Resolution, see Resolution Book No. 56,
page 211.)
ACTION: Mr. White moved the adoption of Resolution No.
32056-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
326
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, and Mayor Bowers ..................... 6.
NAYS: None ....................................... O.
(Council Member Musser abstained from voting.)
Mrs. Bowles offered the following resolution
recognizing and commending the meritorious service
rendered to the City by the Honorable James G. Harvey,
II, Member, Roanoke City Council:
(#32057-062094) A
commending the meritorious
by the Honorable James G.
City Council.
RESOLUTION recognizing and
service rendered to the City
Harvey, II, Member, Roanoke
(For full text of Resolution, see Resolution Book No. 56,
page 212.)
Mrs. Bowles moved the adoption of Resolution No.
32057-062094. The motlon was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Harvey abstained from voting.)
The Mayor advised that Council Member Musser has
been both tenacious and responsive in connection with
issues affecting disabled citizens of the community, and
he has served as the regional leader in matters relating
to cable television service. Re stated that he will
always remember Mr. Musser's tenaciousness in
representing those who are less fortunate.
The Mayor called attention to Council Member
Harvey's characteristics of loyalty and compassion and
referred to instances when citizens have addressed
Council with issues involving animal rights during which
tlmes Mr. Harvey has demonstrated great compassion. He
commended Mr. Harvey for his loyalty and dedication to
The Hotel Roanoke Project in his capacity as Council's
liaison member and as Chair of The Hotel Roanoke
Conference Center Commission. He advised that the
Members of Council, the City Administration and the
citizens of Roanoke are appreciative of the leadership of
Council Members Musser and Harvey over the past 14 years.
327
Mr. White expressed appreciation for the servlce
rendered by Council Members Harvey and Musser, advising
that he has learned a great deal from their counsel and
commended them for their sincerity He wished them well
in their future endeavors.
Mr. McCadden expressed appreciation for the counsel
of Messrs. Musser and Harvey, advising that thelr
experience has had an influence on how City Council
conducts its business. He expressed appreciation for
what they have done on behalf of not only the City of
Roanoke, but the entire Roanoke Valley.
Mrs. Bowles advised that it has been an honor and a
privilege to serve with Council Members Musser and
Harvey.
Mr. Edwards expressed appreciation for the service
of Mr. Musser and Mr. Harvey, for their wisdom and for
their words of advice to him as the newest Member of City
Council. He stated that Mr. Harvey and Mr. Musser have
acted as a team, a team that has been an advocate of
common sense, wisdom and a desire to insure that City
Government is operated in an effective and efficient
manner and because of their concerns, they will be long
remembered for their service to the citizens of Roanoke.
Mr. Musser expressed appreciation to the Members of
Council for their kind remarks. He stated that he hopes
the citizens of the City of Roanoke are aware of the
strong leadership role that Mr. Harvey has played in The
Hotel Roanoke Conference Center project where he has
served as a strong advocate.
Mr. Harvey also expressed appreciation to Council
Members for their kind remarks. He advised that it has
been a pleasure to work with Council and the City's
administrative staff in an effort to serve the needs of
the citizens of the City of Roanoke. He commended the
City of Roanoke on having good and dedicated employees,
advising that it has been an honor for him to serve and
expressed appreciation to the citizens of the City of
Roanoke for giving him the opportunity to serve on
Council.
CITY SHERIFF-CITY JAIL: On behalf of the Members of
Council, the Mayor recognized and commended the Honorable
W. Alvin Hudson, Sheriff, in connection with the City's
outstanding rating for re-accreditation of the Roanoke
City Jail by the American Correctional Association.
328
ACTION:
ACTION:
BID OPENINGS
CITY SHERIFF-CITY JAIL-CITY PROPERTY-ASBESTOS
REMOVAL: Pursuant to notice of advertisement for bids
for asbestos abatement at the former Datasafe, Inc., and
Miller, Morgan and Co. buildings located at 330 and 340
W. Campbell Avenue, said bids to be received by the City
Clerk until 1:30 p.m., on Monday, June 20, 1994, and to
be held, opened and read before the Council at 2:00 p.m.,
on that date, or as soon thereafter as the matter may be
heard, the Mayor asked if anyone had any questions about
the advertisement for bids, and no representative present
raising any question, the Mayor instructed the City Clerk
to proceed with the opening of the bids; whereupon, the
City Clerk opened and read the following bids:
BIDDER BASE BID
HICO, Inc. $15,500.00
WACO, Inc. 34,000.00
(For full text, see bids on file in the City Clerk's
Office.)
Mr. Barvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
william F. Clark and George C. Snead, Jr., as members of
the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to two requests for Executive Sessions
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council; and a
matter with regard to disposition of publicly held
property in connection with location of a prospective
business when no previous announcement has been made of
the business' interest in locating in the community,
specifically the possible conveyance of an interest in
land for economic development purposes.
329
ACTION:
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
ELECTIONS: A communication from Alton B. Prillaman,
Secretary, Roanoke City Electoral Board, transmitting an
Abstract of Votes cast in the Democratic Primary Election
held in the City of Roanoke on Tuesday, June 14, 1994,
was before Council.
"ABSTRACT OF VOTES cast in the City of Roanoke,
Virginia, at the June 14, 1994, Democratic Primary
Election, for:
MEMBER
UNITED STATES SENATE
NANCY B. SPANNAUS 67
VIRGIL H. GOODE, JR. 2,205
CHARLES S. ROBB 3,731
SYLVIA L. CLUTE 367
We, the undersigned Electoral Board, upon examination of
the official records deposited with the Clerk of the
Circuit Court of the election held on June 14, 1994, do
hereby certify that the above is a true and correct
Abstract of Votes cast at said Democratic Primary
Election for Member of the Senate in the Congress of the
United States.
330
ACTION:
ACTION:
ACTION:
Given under our hands this 15th day of June, 1994.
A copy teste:
Electoral Board
[SEAL]
S/Gilbert E. Butler, Jr., Chairman
S/Charles T. Green, Vice Chairman
S/Alton B. Prlllaman, Secretary
S/Alton B. Prillaman, Secretary, Electoral Board
Mrs. Bowles moved that the communication and
Abstract of Votes be received and filed. The motion was
seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None .......................................
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS cOMMISSION:
A report of qualification of David Hill as a member of
the Roanoke Arts Commission, for a term ending June 30,
1995, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of S. Elaina Duckett as a member of the
Youth Services Citizen Board, for a term ending May 31,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
331
ACTION:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None .......................................
CITY MANAGER-COUNCIL: A report of the City Manager
requesting that Council meet in Executive Session to
discuss a matter with regard to disposition of publicly
held property in connection with location of a
prospective business when no previous announcement has
been made of the business' interest in locating in the
community, specifically the possible conveyance of an
interest in land for economic development purposes,
pursuant to Section 2.1-344(A)(3) and Section 2.1-344
(A)(5), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of publicly
held property in connection with the location of a
prospective business when no previous announcement has
been made of the business' interest in locating in the
co~ununit¥, specifically the possible conveyance of an
interest in land for economic development purposes,
pursuant to Section 2.1-344(A)(3) and Section 2.1-344
(A)(5), Code of Virginia (1950), as amended. The motion
was seconded by Mr. McCadden and adopted by the following
vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
332
YOUTH-PARKS AND RECREATION: The Director of Public
Safety, George C. Snead, Jr., presented an oral briefing
on the 1994 Youth Summit. He advised that in 1992 the
process was started with a meeting at the Roanoke Civic
Center where several hundred citizens discussed issues
involving youth, that four basic areas of concern were
earmarked, and the following four programs were
established to address those concerns=
The Stars Come Out at Night
Adventures in the Parks
Teenage Special Events
Summer Jobs and Interns
Mr. Snead advised that in the summer of 1992, a two
day DARE Program was held in a City park; that in the
summer of 1993, Council provided substantially more funds
and the fifth program, the DARE Camp, was established and
sponsored by the Police Department and the Parks and
Recreation Department.
Officer Steven B. Dalton, Police Officer
participating in the DARE Program, advised that the 1994
DARE Camp will be composed of two four day, three night
programs for rising sixth grade students who have
successfully completed the fifth grade DARE program, with
the desired goal to improve self-esteem, increase ability
to resist peer pressure and provide better decision
making skills. He stated that the DARE program offers
alternatives to drug use and in the process enables
students to become better role models at their respective
middle schools. He added that the first DARE Camp was
held in 1992 consisting of one two day camp serving a
total of 48 children that was held in a Roanoke City
park; that in 1993, the Camp was expanded to four
sessions for four days each serving 96 children, which
was a day camp held in multiple locations such as the
National Forest, Smith Mountain Lake and the New River in
Blacksburg. He stated that in 1994, 300 campers will
utilize the facilities at the 4-H Center in Wirtz,
Virginia on Smith Mountain Lake, and by using the 4-H
Center facilities, the Camp will accommodate three times
the number of student campers and offer more activities
at less cost, and the event will culminate with a dinner
and camp graduation for campers, their parents and staff.
333
Marion Vaughn-Howard, Youth Planner, addressed the
Job Training and Intern Program which served 42 young
people in 1993 and over 122 youth are proposed to be
served in 1994. She explained that youth will have an
opportunity to participate in training activities dealing
with the world of work; and 45 jobs are available in the
private sector that were developed as a result of efforts
by the City Manager who addressed the business community
with regard to employing young people. She explained
that this year, the program will involve an evaluation
process to enable young people to be both pre and post
tested to determine what they learned and how they
involved themselves in the world of work.
John W. Coates, Manager, Department of Parks and
Recreation, advised that the Adventures in the Parks
Program, now in its third year, is focused on youth 12
years of age, and is designed to develop social skills,
improve self-image and provide positive recreational
experiences. He stated that other programs to be offered
are arts and crafts, group games, trips to the swimming
pools, and a new program which will be focused on
environmental issues through the use of games and other
activities. He added that the goal is to insure that
young people, when they leave the program are able to
structure some of their leisure time while they are not
already in a structured environment. He stated that the
program will be held in eight different City parks from
8:30 a.m. until 12:00 noon, MondaH through Friday.
Mr. Coates addressed the Special Events Program
which is another returning program targeted toward middle
school children, ages 11 - 13, and high school children,
ages 14 - 18, which will consist of eight pool parties
throughout the summer, five for older youth and three for
the younger age groups. He stated that the program
started last week with twO pool parties and a total
attendance of 550. He advised that for this age group,
adventure based programs will be held throughout the fall
and winter such as rock climbing, caving trips, and
hiking trips, etc.
Mr. Coates advised that the Stars Come Out at Night
Program is focused on youth, ages 12 - 17, and began as
an athletic oriented program which is now being expanded
to offer alternative programs and group programs, etc.,
and will be held at six different locations this year.
334
Mr. Coates referred to a new program recently
established, "the Midnight Basketball Program" which is
conducted in partnership with the City and the YMCA to be
held at the Jefferson Gym that is designed to focus on
young adults, ages 18 - 23, and is patterned after
successful programs in Baltimore, Chicago and Los
Angeles. He advised that the goal of the program is to
provide a safe, structured environment to address young
people when they still have considerable energy late at
night, 11:00 p.m., until 2:00 a.m., which is a time when
there are few positive activities in which to engage. He
added that midnight basketball will be held on Thursday
through Saturday nights beginning in July 1994; and it is
a pilot program that is hoped to expand into the winter
months with volleyball and other activities. He
explained that while young people are in this captive
environment, life skills training will be taught by
citizens from the community who will address such issues
as AIDS awareness, how to balance a checkbook, how to
complete a job application, etc.
Mr. Coates advised that the Department of Parks and
Recreation looks forward to continuing its efforts to
expand youth programs with available resources in order
to address many more of the leisure needs of Roanoke's
youth population.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
At 3:00 p.m., the Mayor declared the meeting in
recess.
At 3:10 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-TOTAL ACTION AGAINST POVERTY-HOTEL ROANOKE
CONFERENCE CENTER-MINORITY/WOMEN OWNED BUSINESSES-
VIRGINIA TECH: The City Manager submitted a written
report advising that the Contract for Services with Total
Action Against Poverty for Alvin Nash to serve as Small
Business/Minority Contracting Coordinator to the Hotel
Roanoke and the Conference Center was approved by Council
on April 17, 1993, pursuant to Resolution No. 31417-
041793; that the contract was originally executed for the
period May 1, 1993 through October 30, 1993; and $3.4
million, or 15 per cent of project cost, has been awarded
to local minority and women-owned businesses.
335
ACTION:
It was further advised that at the direction of the
City Manager, the contract period was extended from
October 30, 1993 through March 30, 1994, at which time
services provided by the consultant were completed; and
an amendment to the Community Development Block Grant
Agreement with Total Action Against Poverty is necessary
to provide for the extended time period and to increase
the contract amount from $30,942.00 to $51,639.00 to
cover additional costs for the consultant's salary,
fringe benefits and other necessary expenditures.
The City Manager recommended that he be authorized
to execute a Community Development Block Grant contract
amendment with Total Action Against Poverty; and
authorize the Director of Finance to transfer $13,270.00
in CDBG Account No. 035-092-9230-5135 to CDBG Account No.
035-092-9215-5010, and transfer $3,998.00 from CDBG
Account No. 035-093-9330-5135 to CDBG Account No. 035-
093-9315-5010.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32058-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 214.)
Mr. White moved the adoption of Ordinance No. 32058-
062094. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
Mr. White offered the following resolution:
(#32059-062094) A RESOLUTION authorizing the
execution of Amendment No. 1 to the City's Contract with
Total Action Against Poverty (TAP), for additional
consulting services relating to the Hotel Roanoke and
Conference Center project.
(For full text of Resolution, see Resolution Book No. 56,
page 215.)
336
ACTION:
Mr. White moved the adoption of Resolution NO.
32059-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
BUDGET-CLERK OF COURTS-CIRCUIT COURT-CITY EMPLOYEES:
The City Manager submitted a written report advising that
the Virginia General Assembly approved the addition of
Circuit Court Judges during the 1994-95 budget session;
that the Twenty-Third Judicial District, which covers
Roanoke City, Roanoke County and the City of Salem, was
allocated one additional Circuit Court Judgeship; that
each Circuit Court Judge has one secretary who is
responsible for administrative duties of each ~udge, and
at present, no position is available for the new Circuit
Court Judge; and with an additional court in session, a
Deputy Clerk position will be required to attend court
whenever the judge is presiding, however, current
staffing levels will not allow such to be accomplished
using existing personnel.
The City Manager recommended that the Director of
Finance be authorized to increase Circuit Court Clerk Fee
revenues by $41,039.00 (Revenue Account No. 001-020-1234-
0815); and appropriate the following funds for one
additional Judicial Secretary and one additional Deputy
Clerk in the office of the Clerk of Circuit Court:
Circuit Court Clerk of Circuit Court
Regular Employee
Salaries
FICA
Retirement
Life Insurance
Health Insurance
Dental Insurance
Recovered Costs
(Roanoke County-40
percent, City of
salem-12 per cent)
$26,332.00 $18,618.00
2,014.00 1,424.00
3,244.00 2,294.00
92.00 65.00
2,220.00 2,220.00
98.00 98.00
17,680.00)
$16,320.00
$24,719.00
Total
(For full text,
Office.)
see report on
$41~039.00
file in the City Clerk's
337
ACTION:
Mr. Musser offered the following emergency budget
ordinance:
(%32060-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 215.)
Mr. Musser moved the adoption of Ordinance No.
32060-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowies, Edwards,
Harvey, McCadden, Musser and Mayor Bowers ............... 7.
NAYS: None ...................................... 0.
BUDGET-BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-STREETS
AND ALLEYS: The City Manager submitted a written report
advising that $57,915.00 exists in Account No. 001-004-
9310-9508, Transfers to Capital Projects Fund, which is
designated for the Bridge Maintenance Program; that the
Hollins Road Bridge over Lick Run was scheduled for
repairs and bids were received on May 9, 1994, however,
the low bid exceeded the budget and attempts were made to
negotiate a cost reduction; that when negotiations
failed, the City was forced to reject the bid, modify the
project and readvertise in January 1995; and it is
imperative that the $57,915.00 be transferred to the
Capital Improvement Reserve - Streets and Bridges
Account, in order for the funds to continue to be
available for the program.
The City Manager recommended that Council
appropriate $57,915.00 from existing funds in Account No.
001-004-9310-9508, Transfers to Capital Projects Fund, to
Account No. 008-052-9575-9181, Capital Reserve Account -
Streets and Bridges.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
338
ACTION:
(#32061-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 217.)
Mr. McCadden moved the adoption of Ordinance No.
32061-062094. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None .......................................
BUDGET-REFUSE COLLECTION-PUBLIC WORKS-ROANOKE V~LT.EY
RESOURCE AUTHORITY: The City Manager submitted a written
report advising that the adopted budget for Solid Waste
Management for fiscal year 1993-94 was prepared based on
several financial assumptions regarding the cost of
operating refuse disposal programs, as follows:
estimated tons of refuse to be disposed of at
the Roanoke Valley Resource Authority during
fiscal year 1993-94 would be 43,000 tons;
payment request for materials disposed of at
the Resource Authority in previous budget
years would continue to be received and
processed for payment on a monthly basis; and
front loading bulk containers owned by the
City would continue to be serviced by contract
from private a vendor at no additional cost.
It was further advised that major natural
occurrences that could not have been planned, i.e.,
major windstorms and ice storms that occurred on June 4,
1993, February 10 and March 3, 1994, caused extensive
tree damage on private properties and public rights-of-
way; and approximately 5,000 tons of debris were
collected and mulched using a rental tub-grinder and
front-end loader.
It was explained that financial assumptions upon
which the budget for operating refuse disposal programs
was prepared changed during the fiscal year as follows:
339
The number of tons of refuse disposed of at
the Resource Authority exceeded the budget
estimate by 1,000 tons, with severe weather
being a major contributing factor, at a cost
of $30.00 per ton, or $30,000.00.
A payment request for materials disposed of at
the Resource Authority was changed from
monthly billing to weekly billing on July 1,
1993. The fiscal year 1993-94 budget will
reflect disposal charges for a 13-month cycle,
for an additional month charge of $78,000.00.
A new front loading bulk container contract
for dumping of the 39 City-owned dumpsters was
awarded in October 1993. The contract cost
increased $18,000.00 annually due to refuse
disposal rate increases established by the
Roanoke Valley Resource Authority.
It was explained that City employees continue to
mulch tree debris resulting from windstorms and ice
storms utilizing a rented tub-grinder; and the cost has
exceeded the appropriation for equipment rental by
$27,000.00
The City Manager recommended that Council authorize
the transfer of $153,000.00 from the following accounts:
Solid Waste Management
(Recycling)
Street Lighting
Building Maintenance
Snow Removal
Street Maintenance
Street Maintenance
Street Maintenance
001-052-4211-2010 $ 75,000.00
001-052-4150-2022
001-052-4330-3056
001-052-4140-2045
001-052-4110-3055
001-052-4110-3005
001-052-4110-2038
23,000.00
20,000.00
3,000.00
9,000.00
10,000.00
13~000.00
Total $153,000. 00
To Solid Waste Management Refuse
Account No. 001-052-4210-2010
Account No. 001-052-4210-3070
Total
budget accounts:
$126,000.00
27~000.00
$153,000.00
(For full text, see report on file in the City Clerk's
Office.)
340
ACTION:
Mr. Harvey offered the following emergency budget
ordinance:
(#32062-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 218.)
Mr. Harvey moved the adoption of Ordinance No.
32062-062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
ZONING-HOUSING/AUTHORITY-PLANNING-ECONOMIC
DEVELOPMENT-STREETS AND ALLEYS: The City Manager
submitted a written report advising that between 1980 and
1990, the population of the City of Roanoke decreased by
3.7 per cent; that during the ten year period, the
proportion of owner-occupied housing declined by 2.8 per
cent; that the 1990 Census indicated that 10.5 per cent
of the City's owner-occupied housing units have a value
of more than $100,000.00, and 76.5 per cent of the
housing units in the City are more than 20 years old;
that the City has a long and successful history of
maintaining and improving housing conditions for its
sizeable proportion of low and moderate income citizens;
and on November 8, 1993, Council requested a
comprehensive strategy for ensuring the availability of
a balanced housing market to meet the desires and needs
of all of the City's existing and future residents.
It was further advised that the City Administration
has met with representatives of the development
co~munity, including homebuilders and realtors, seeking
input for the preparation of a market-rate housing
strategy; that a plan has been prepared as a first step
in a long-range strategy; and over a period of time,
different activities and projects will evolve, however,
the initial plan includes the following key elements:
creation of an organizational unit within the
City Administration whose mission is to
concentrate on market rate housing, the
relationship with the City of Roanoke
Redevelopment and Housing Authority to be
coordinated for maximum effectiveness;
341
ACTION:
evaluation of the City's Zoning Ordinance to
protect predominantly single-family
residential areas and to discourage the
conversion of existing single-family housing
units to multi-family and commercial uses;
provision for additional financial incentives
to developers for infrastructure improvements
associated with market-rate housing;
revision of existing regulations and
procedures relating to opening of existing
undeveloped streets, allowing subdivisions on
existing private streets, and expediting
development reviews;
availability of information regarding vacant
land suitable for market-rate housing
development;
recognition of the development community for
its contributions to making Roanoke the "Best
Place to Live and Work in the South"; and
development of a marketing plan to insure that
existing and prospective residents of the City
understand the significant advantages of
living in Roanoke.
The City Manager recommended that Council concur in
the Market-Rate Housing Strategy as the initial plan,
advising that the City Administration will refine
specific actions required to implement the plan and bring
recommendations to Council for authorization as
necessary.
text, see report on file in the City Clerk's
Mrs. Bowles moved that Council concur in the
recommendation and receive and file the report. The
motion was seconded by Mr. McCadden and unanimously
adopted.
BUDGET-BRIDGES-CONSULTANTS REPORTS: The City
Manager submitted a written report advising that the
Walnut Avenue Bridge over the Roanoke River was built in
the 1890's; that the bridge was raised in the 1920's to
match the grade of the new bridge over the railway
tracks; that the last major work was performed in 1977
(For full
Office.)
342
when the bridge was painted; that inspection of the
bridge ls made on an annual basis, and in the last
several years, inspection has determined that the major
components of the bridge are in marginal or poor
condition; that a load rating analysis was performed in
November 1993, at which time the posted limit was reduced
from ten tons to eight tons, which reduction limits the
use of the bridge; and further deterioration of the
bridge could again reduce the load limit, or result in
closure of the bridge to traffic, which is expected to
happen within two years if the bridge is not reinforced
or replaced.
It was further advised that it is estimated to
restore the bridge to full service with no weight
restrictions will cost $1.35 million and to restore the
structure to a ten ton load limit will cost $150,000.00;
that deterioration will continue until the load limit
will again be reduced to eight tons in two years, which
will require $200,000.00 to again restore the bridge to
ten tons; that it would be more economically feasible to
replace the bridge now and save over $1.0 million in
continuing maintenance costs during the 25 year life of
the new bridge; and the alternative is to replace the
bridge at an estimated $1.35 million now and save
continuous maintenance costs.
The City Manager recommended that he be authorized
to execute Amendment No. 1, in the amount of $176,600.00,
to the Agreement for Consultant Services with Mattern &
Craig, Inc., dated August 6, 1992, pursuant to Ordinance
No. 31164-082492, in a form to be approved by the City
Attorney, for a new contract amount of $294,600.00; and
appropriate $176,600.00 to Capital Projects Fund Account
No. 008-052-9684-9055, Walnut Avenue Bridge Replacement
Design.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32063-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 219.)
343
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
32063-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
Mrs. Bowles offered the following resolution:
(#32064-062094) A RESOLUTION authorizing the
execution of an amendment to the City's contract with
Mattern & Craig, Inc., for additional engineering
services in connection with the Walnut Avenue Bridge over
Roanoke River.
(For full text of Resolution, see Resolution Book No. 56,
page 220.)
Mrs. Bowies moved the adoption of Resolution No.
32064-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
DIRECTOR OF FINANCE:
BUDGET-CAPITAL iMPROVEMENTS PROGRAM: The Director
of Finance submitted a written report with regard to the
closeout of certain accounts for completed capital
projects, advising that capital projects of all types
have been approved by Council for construction over the
past years, with projects including construction in major
categories for buildings, parks, highwayS, sanitary
sewers and storm drains; that funding is established for
each project when Council approves construction based on
bids for the various construction costs, as well as extra
funding for possible contingencies} and completed
projects have relatively small amounts of contingency
funds remaining after final bills are paid inasmuch as
most projects are completed within established budgets.
344
ACTION:
The Director of Finance recommended that he be
authorized to closeout certain completed capital projects
and transfer funds into appropriate capital accounts as
set forth in a proposed budget ordinance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32065-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 220.)
Mr. Musser moved the adoption of Ordinance No.
32065-062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH: The Director of Finance
submitted a written report advising that the City's
general obligation bond issue included $13.8 million for
the Roanoke Conference Center Project; that an
appropriation is required on the City's financial records
to complete accounting for the transaction in fiscal year
1993-94, which adjustment is to reflect the bond proceeds
of $13.8 million as received in the Capital Projects fund
and passed through to the Roanoke Conference Center
Commission Fund only; that said funds were previously
appropriated in the Conference Center Fund; and said
appropriation is intended for generally accepted
accounting purposes only and does not increase funding
for the project.
The Director of Finance recommended that Council
concur in the appropriation of $13.8 million to an
account to be established in the Capital Projects Fund to
reflect the transfer of funding previously appropriated
to the Conference Center Commission Fund.
(For full text, see report on file in the City Clerk's
Office.)
345
ACTION:
Mr. Harvey offered the following emergency budget
ordinance:
(%32066-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 223.)
Mr. Harvey moved the adoption of Ordinance No.
32066-062094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
REPORTS OF COMMITTEES:
BUDGET-PUBLIC WORKS-COMMONWEALTH OF VIRGINIA
BUILDING: Council Member William White, Sr., Chairperson
of a committee appointed by the Mayor to tabulate bids
received to remove the wooden windows on the north and
west elevations of the Commonwealth Building and to
replace said windows with aluminum windows, presented a
written report on behalf of the Committee, recommending
that Council approve the following actions:
authorize the City Manager to enter into a
contract with American Door & Glass, Inc., in
the amount of $107,641.00, and 60 consecutive
calendar days for completion of the work;
transfer funds from Building Maintenance Fixed
Assets, Account No. 001-052-4330-3057, to a
Capital Projects Fund account, as follows:
Contract Amount
Contingency
$107,641.00
2r359.00
Total
$110,000.00
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the Committee.
(For full text, see reports on file in the City Clerk's
Office.)
346
ACTION:
ACTION:
Mr. White offered the following emergency budget
ordinance:
(#32067-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 224.)
Mr. White moved the adoption of Ordinance No. 32067-
062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
Mr. White offered the following emergency ordinance:
(#32068-062094) AN ORDINANCE accepting the bid of
American Door & Glass, Inc., for the replacement of
windows in the Commonwealth Building, upon certain terms
and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 225.)
Mr. White moved the adoption of Ordinance No. 32068-
062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
BUDGET-PUBLIC WORKS-MUNICIPAL BUILDING: Council
Member William White, Sr., Chairperson of a committee
appointed by the Mayor to study the one bid received by
the City to provide and install a new podium roof
membrane at the Municipal Building, presented a written
report on behalf of the Committee, recommending that
Council approve the following actions:
347
ACTION:
authorize the City Manager to enter into a
contract with Consolidated Industrial Roofing,
Inc., in the amount of $27,600.00, and 60
consecutive calendar days for completion of
the work;
transfer $32,500.00 from Building Maintenance
Fixed Assets, Account No. 001-052-4330-3057,
to a Capital Projects Fund account, as
follows:
Contract Amount $ 27,600.00
Contingency 2,400.00
Funding to procure new
plants, shrubs, top soil
for the existing plant
boxes 2,500.00
Total $ 32,500.00
The City Manager submitted a written report
concurring in the reco~m~endation of the Committee.
(For full text,
Office.)
Mr. White
ordinance:
see reports on file in the City Clerk's
offered the following emergency budget
(#32069-062094) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 226.)
Mr. White moved the adoption of Ordinance No. 32069-
062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
Mr. White offered the following resolution:
348
ACTION:
(#32070-062094) A RESOLUTION accepting the bid of
Consolidated Industrial Roofing, Inc., to provide and
install a new podium roof membrane at the Municipal
Building, upon certain terms and conditions, and awarding
a contract therefor; and authorizing the proper City
Officials to execute the requisite contract for such
work.
(For full text of Resolution, see Resolution Book No. 56,
page 227.)
Mr. White moved the adoption of Resolution No.
32070-062094. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION ~ CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TRAFFIC-STATE HIGHWAYS-PLANNING-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH-CONSULTANTS REPORTS-
STREETS AND ALLEYS: Ordinance No. 32007 approving an
agreement between the City and the Virginia Department of
Transportation for the widening and realignment of Wells
Avenue, N. E., within the City limits, and providing for
allocation of the City's share of the project cost, in
the amount of $775,580.24 of the total estimated project
construction cost of $2,244,386.00 and pursuant to
certain terms and conditions as more specifically set
forth in a report of the City Manager under date of
May 23, 1994, having previously been before the Council
for its first reading on Monday, May 23, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mr. Harvey offering the following for
its second reading and final adoption:
(#32007-062094) AN ORDINANCE approving an agreement
between the City and the Virginia Department of
Transportation for the widening and realignment of Wells
Avenue, N. E.; providing for the allocation of the City's
share of the project cost; and authorizing execution of
said agreement on behalf of the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 199.)
349
ACTION:
ACTION:
Mr. Harvey moved the adoption of OrdinanGe No.
32007-062094. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
ZONING: Ordinance No. 32032 rezoning two tracts of
land located on the north side of Maddock Avenue, N. E.,
between williamson Road and Courtland Avenue, identified
as Official Tax Nos. 3080901 and 3080902, from RM-1,
Residential Multi-Family, Low Density District, to C-2,
General Commercial District, as more fully set forth in
the petition, having previously been before the Council
for its first reading on Monday, June 13, 1994, read and
adopted on its first reading and laid over, was again
before the body, Mrs. Bowles offering the following for
its second reading and final adoption:
(#32032-062094) AN ORDINANCE to amend Section 36.1-
3, Code of the City of Roanoke (1979), as amended, and
sheet No. 308, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 56,
page 200.)
Mrs. Bowles moved the adoption of Ordinance No.
32032-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
ZONING: Ordinance No. 32033 rezoning two tracts of
land, one located at the northwest intersection of 4th
Street and Mountain Avenue, S. E., and the other located
at the southwest intersection of the same intersection,
and identified as Official Tax Nos. 4021001 and 4020326,
from LM, Light Manufacturing District, to C-2, General
Commercial District, subject to proffers set out in a
second amended petition filed on June 1, 1994, having
previously been before the Council for its first reading
on Monday, June 13, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr.
White offering the following for its second reading and
final adoption:
350
ACTION:
ACTION:
(#32033-062094) AN ORDINANCE to amend Section 36.1-
3, Code of the City of Roanoke (1979), as amended, and
Sheet No. 402, Sectional 1976 Zone Map, City of Roanoke,
to rezone certain property within the City, subject to
certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 201.)
Mr. White moved the adoption of ordinance No. 32033-
062094. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
STREETS AND ALLEYS: Ordinance No. 32034 permanently
vacating, discontinuing and closing that section of
Mountain Avenue, S. E., bounded on the west by the right-
of-way of Interstate 581 and U.S. 220, on the east by the
western line of the right-of-way of 4th Street, S. E., on
the south by the northern boundary of Official Tax No.
4021001, and on the north by the southern boundary of
Official Tax No. 4020326, having previously been before
the Council for its first reading on Monday, June 13,
1994, read and adopted on its first reading and laid
over, was again before the body, Mr. McCadden offering
the following for its second reading and final adoption:
(#32034-062094) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 202.)
Mr. McCadden moved the adoption of Ordinance No.
32034-062094. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
351
ACTION:
STREETS AND ALLEYS: Ordinance No. 32035 permanently
vacating, discontinuing and closing all of that certain
public right-of-way of Wells Avenue, N. E., between the
western side of Commonwealth Avenue and the eastern side
of Jefferson Street, having previously been before the
Council for its first reading on Monday, June 13, 1994,
read and adopted on its first reading and laid over, was
again before the body, Mr. Harvey offering the following
for its second reading and final adoption:
(%32035-062094) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance,
page 205.)
see Ordinance Book No. 56,
Mr. Harvey moved the adoption of Ordinance No.
32035-062094. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
CITY CODE-ZONING-ARCHITECTURAL REVIEW BOARD:
Ordinance No. 32036 providing for certain amendments to
Chapter 36.1, Zoning, of the Code of the City of Roanoke
(1979), as amended, such amendments to expedite the
review and approval of certificates of appropriateness
for approval of construction activities in the historic
and preservation districts and to establish a new
neighborhood design district to encourage compatible new
construction in areas having historic or unique
architectural value, having previously been before the
Council for its first reading on Monday, June 13, 1994,
read and adopted on its first reading and laid over, was
again before the body, Mrs. Bowles offering the following
for its second reading and final adoption:
(%32036-062094) AN ORDINANCE amending S36.1-641,
Powers generally, by adding new subsection (f); and
S36.1-642, Review procedure, by amending subsection (a),
of Division 2, Architectural Review Board, of Article
VII, Administration; and creating new Subdivision G, ND_~t
Neiqhborhood Design District, to Division 5, S~ecial
District Requlations, of Article III, District
Regulations, by adding new ~36.1-388, Intent; ~36.1-389,
352
ACTION:
ACTION:
Desiqnation; §36.1-390, Application of the district;
~36.1-391, Design district regulations; S36.1-392,
Procedure for obtaining a zoninq permit; S36.1-393,
Standards for new construction; and S36.1-394, Appeals,
of Chapter 36.1, Zoning, Of the Code of the City of
Roanoke (1979), as amended, such amendments to expedite
the review and approval of certificates of appropriate-
ness for approval of construction activities in the
historic and preservation districts and to establish a
new neighborhood design district to encourage compatible
new construction in areas having historic or unique
architectural value.
(For full text of Ordinance, see Ordinance Book No. 56,
Page 207.)
Mrs. Bowles moved the adoption of Ordinance No.
32036-062094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members white, Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
PARKS AND RECREATION-DECEASED PERSONS: The Mayor
requested that the City Attorney prepare the proper
measure memorializing the late M. Carl Andrews.
OTHER HEARINGS OF CITIZENS: None.
At 3:35 p.m., the Mayor declared the meeting in
recess.
At 4:45 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members Edwards and Harvey.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Musser moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
353
ACTION:
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Bowles, McCadden,
Musser and Mayor Bowers ................................ 5.
NAYS: None ....................................... 0.
(Council Member Edwards left the meeting following the
Executive Session.) (Council Member Harvey was out of the
Council Chamber.)
OATNS OF OFFiCE-COMMITTEES-LIBRARIES: The Mayor
advised that the three year terms of Caroline M. Brown,
Rochelle S. Nolan and Frank J. Eastburn as members of the
Roanoke Public Library Board will expire on June 30,
1994, and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Caroline M. Brown, Rochelle S. Nolan and Frank J.
Eastburn.
There being no further nominations, Ms. Brown, Ms.
Nolan and Mr. Eastburn were reelected as members of the
Roanoke Public Library Board, for terms of three years
each, ending June 30, 1997, by the following vote:
FOR MS. BROWN, MS. NOLAN AND MR. EASTBURN:
Council Members White, Bowles, Harvey, McCadden, Musser
and Mayor Bowers ....................................... 6.
(Council Member Edwards was absent.)
OATHS OF OFFiCE-COMMITTEES-ROANOKE ARTS cOMMISSION:
The Mayor advised that the three year terms of Ann L.
Weinstein, Mark Scala and Harriett M. stokes as members
of the Roanoke Arts Commission will expire on June 30,
1994, that Ms. Stokes has declined to serve another term,
and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of Ann L.
Weinstein and Mark Scala.
There being no further nominations, Ms. Weinstein
and Mr. Scala were reelected as members of the Roanoke
Arts Commission, for terms of three years each, ending
June 30, 1997, by the following vote:
354
ACTION:
ACTION:
ACTION:
FOR MS. WEINSTEIN AND MR. SCALA: Council
Members White, Bowles, Harvey, McCadden, Musser and
Mayor Bowers ......................................... 6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor
advised that the four year terms of LaVerne B. Dillon and
Malcolm C. Boggs as members of the Virginia Western
Community College Board of Directors will expire on
June 30, 1994, that Mr. Boggs has declined to service
another term, and called for nominations to fill the
vacancies.
Mrs. Bowles placed in nomination the name of
LaVerne B. Dillon.
There being no further nominations, Ms. Dillon was
reelected as a member of the Virginia Western Community
College Board of Directors, for a term of four years,
ending June 30, 1998, by the following vote:
FOR MS. DILLON: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers ............. 6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Mayor advised that the three year terms of
Elizabeth S. Doughty, Kenneth L. Prickitt and William F.
Hawkins as members of the Economic Development Commission
will expire on June 30, 1994, and called for nominations
to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Elizabeth S. Doughty and Kenneth L. Prickitt.
There being no further nominations, Ms. Doughty and
Mr. Prickitt were reelected as members of the Economic
Development Commission, for terms of three years each,
ending June 30, 1997, by the following vote:
FOR MS. DOUGHTY AND MR. PRICKITT: Council
Members White, Bowles, Harvey, McCadden, Musser and
Mayor Bowers .......................................... 6.
(Council Member Edwards was absent.)
355
,!
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The
Mayor advised that the four year term of Harry F.
Collins, Jr., and Corbin C. Wilson as members of the
Board of Fire Appeals will expire on June 30, 1994, that
Mr. Wilson has declined to serve another term, and called
for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the name of
Marry F. Collins.
There being no further nominations, Mr. Collins was
reelected as a member of the Board of Fire Appeals, for
a term of four years, ending June 30, 1998, by the
following vote:
FOR MR. COLLINS: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers .............. 6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-CELEBRATIONS-SPECIAL
EVENTS: The Mayor advised that the one year terms of
Greg Feldmann, Catherine Fox, Pearl Fu, William R.
Hackley, Sr., Peter R. Lampman, Sabrina T. Law,
Estelle H. McCadden, Samuel G. Oakey, II, Elizabeth Poff,
Gary C. Walker, Allen T. Wilson, Donnovan M. Young,
James C. Butler and Samuel A. Garrison, III, as members
of the Special Events Committee will expire on June 30,
1994, that Mr. Butler has declined to serve another term,
and called for nominat~ons to fill the vacancies.
Mrs. Bowles placed in nomination the names of Greg
Feldmann, Catherine Fox, Pearl Fu, William R. Hackley,
Sr., Peter R. Lampman, Sabrina T. Law, Estelle H.
McCadden, Samuel G. Oakey, II, Elizabeth Poff, Gary C.
Walker, Allen T. Wilson and Donnovan M. Young.
There being no further nominations, Ms. Fox, Ms. Fu,
Ms. Law, Ms. McCadden, Ms. Poff and Messrs. Feldmann,
Hackley, Lampman, Oakey, Walker, Wilson and Young were
reelected as members of the Special Events Committee, for
terms of one year each, ending June 30, 1995, by the
following vote:
FOR MS. FOX, MS. FU, MS. LAW, MS. MCCADDEN, MS. POFF
AND MESSRS. FELDMANN, HACKLEY, LAMPMAN, OAKEY, WALKER,
WILSON AND YOUNG: Council Members White, Bowles, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
(Council Member Edwards was absent.)
356
ACTION:
ACTION:
ACTION=
Inasmuch as Peter R. Lampman and Donnovan M. Young
are not residents of the City of Roanoke, Mr. McCadden
moved that the City residency requirement for persons
serving on authorities, boards, commissions and
committees appointed by the Council be waived in this
specific instance. The motion was seconded by Mr. White
and adopted.
OATHS OF OFFICE-COMMITTEES-CITIZENS SERVICES
COMMITTEE: The Mayor advised that the one year terms of
Raleigh Campbell, Frank W. Feather, Stanley R. Hale,
Bernice F. Jones, Harold P. Kyle, Alphonso McCaln and
Glenn D. Radcliffe as members of the Citizens Services
Committee will expire on June 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Raleigh Campbell, Frank W. Feather, Stanley R. Hale,
Bernice F. Jones, Harold P. Kyle, Alphonso McCain and
Glenn D. Radcliffe.
There being no further nominations, Miss Jones and
Messrs. Campbell, Feather, Hale, Kyle, McCain and
Radcliffe were reelected as members of the Citizens
Services Committee, for terms of one year each, ending
June 30, 1995, by the following vote:
FOR MISS JONES AND MESSRS. CAMPBELL, FEATHER, H;tLE,
KYLE, MCCAIN AND RADCLIFFE: Council Members White,
Bowles, Harvey, McCadden, Musser and Mayor Bowers ..... 6.
(Council Member Edwards was absent.)
Inasmuch as Raleigh Campbell is not a resident of
the City of Roanoke, Mr. McCadden moved that the City
residency requirement for persons serving on authorities,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. White and adopted.
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that the one year terms of Frances S.
Boon, Betty C. Winfree, Robert N. Fishburn, L. Thompson
Hanes, Carl H. Kopitzke and Ralph K. Smith as members of
the Mill Mountain Development Committee will expire on
June 30, 1994, that Ms. Boon has declined to serve
another term, and called for nominations to fill the
vacancies.
357
ACTION:
ACTION:
Mrs. Bowles placed in nomination the names of
Betty C. Winfree, Robert N. Fishburn, L. Thompson Hanes,
Carl H. Kopitzke and Ralph K. Smith.
There being no further nominations, Ms. Wlnfree and
Messrs. Fishburn, Hanes, Kopitzke and Smith were
reelected as members of the Mill Mountain Development
Committee, for terms of one year each, ending June 30,
1995, by the following vote:
FOR MS. WINFREE AND MESSRS. FISHBURN, HANES,
KOPITZKE AND SMITH: Council Members White, Bowles,
Harvey, McCadden, Musser and Mayor Bowers ............. 6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-FLOOD REDUCTION/CONTROL:
The Mayor advised that the one year terms of Robert H.
Bennett, Jr., Lucian Y. Grove, Read A. Lunsford, Edgar V.
Wheeler, James F. Williams, Terry N. Grimes, Kathy S.
Hill, Samuel J. Krisch, II, and Harold L. shaffer as
members of the Flood Plain committee will expire on
June 30, 1994, that Mr. Grimes and Mr. Krisch have
declined to serve another term, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Robert H. Bennett, Jr., Lucian Y. Grove, Read A.
Lunsford, Edgar V. Wheeler and James F. Williams.
There being no further nominations, Messrs. Bennett,
Grove, Lunsford, Wheeler and Williams were reelected as
members of the Flood Plain Committee, for terms of one
year each, ending June 30, 1995, by the following vote:
FOR MESSRS. BENNETT, GROVE, LUNSFORD, WHEELER AND
WILLIAMS: Council Members White, Bowles, Harvey,
McCadden, Musser and Mayor Bowers ..................... 6.
(Council Member Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that the one year terms of Howard E. Musser,
W. Robert Herbert, Sloan H. Hoopes, Alfred C. Moore and
Thomas R. Plymale as members of the War Memorial
Committee will expire on June 30, 1994, that Mr. P1ymale
has declined to serve another term, and called for
nominations to fill the vacancies.
358
Mrs. Bowles placed in nomination the names of
Howard E. Musser, W. Robert Herbert, H. Sloan Hoopes and
Alfred C. Moore.
ACTION:
There being no further nominations, Messrs. Musser,
Herbert, Hoopes and Moore were reelected as members of
the War Memorial Committee, for terms of one year each,
ending June 30, 1995, by the following vote:
FOR MESSRS. MUSSER, HERBERT, HOOPES AND MOORE:
Council Members White, Bowles, Harvey, McCadden, Musser
and Mayor Bowers ....................................... 6.
(Council Member Edwards was absent.)
There being no further business, the Mayor
meeting adjourned at 4:50 p.m.
declared the
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
359
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
June 27, 1994
2:00 p.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, June 27,
1994, at 2:00 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, James G. Harvey, II, Delvis O. McCadden, Howard E. Musser
and Mayor David A. Bowers ....................................... 6.
ABSENT: Council Member William White, Sr.- ................ 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of Finance;
and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend George E.
Stevenson, Pastor, East Gate Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
SEWERS AND STORM DRAINS-INDUSTRIES: Pursuant to
notice of advertisement for bids for sewer line extension
in the Roanoke Centre for Industry and Technology, said
bids to be received by the City Clerk until 1:30 p.m., on
Monday, June 27, 1994, and to be held, opened and read
before the Council at 2:00 p.m., on that date, or as soon
thereafter as the matter may be heard, the Mayor asked if
anyone had any questions about the advertisement for
bids, and no representative present raising any question,
the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and
read the following bids:
360
ACTION:
ACTION:
BIDDER BASE BID
J. P. Turner & Bros., Inc.
Aaron J. Conner General
Contractor, Inc.
E. C. Pace Co., Inc.
$108,928.00
126,504.20
165 520.00
(For full text, see bids on file in the City Clerk's
Office.)
Mr. Harvey moved that the bids be referred to a
committee to be appointed by the Mayor for tabulation,
report and recommendation to Council. The motion was
seconded by Mr. Musser and adopted.
The Mayor appointed William White, Sr., Chairperson,
Kit B. Kiser and William F. Clark as members of the
committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
tO discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-AUDIT COMMITTEE: Minutes of a meeting of
the Audit Committee held on Monday, June 6, 1994, were
before Council.
The following matters were discussed:
KPMG Peat Marwick General Audit Plan for
Fiscal Year June 30, 1994
Substantive Testing - Real Estate Assessment
Billing
City-wide Administrative Procedures
Records Retention
Municipal Auditing Audit Plan for 1995
(For full text, see minutes on file in the City Clerk's
Office.)
361
ACTION:
Mrs. Bowles moved that the minutes be
filed. The motion was seconded by Mr.
adopted by the following vote:
received and
Edwards and
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
PUBLIC WORKS-EMERGENCY SERVICES-MANAGEMENT AND
BUDGET-SNOW REMOVAL-SCHOOLS-WATER RESOURCES: A report of
the City Manager with regard to the status of the City's
application for Federal disaster assistance relating to
the February 1994 ice storm, was before Council.
The City Manager advised that eligible expenditures
totalling $256,261.00 have been recognized by the Federal
Emergency Management Agency (FEMA), which expenditures
were in the categories of ice storm debris removal
($181,730.00), ice and snow removal/emergency operations
($67,531.00), and repair of the handicapped fishing pier
at Carvins Cove ($7,000.00); that individual projects of
$42,400.00 or more are considered large projects; that
funding for the projects, based on actual eligible costs
incurred, is made upon submission and approval of a final
claim; that it is anticipated that City Grounds and
Streets crews will complete the removal and disposal of
brush by August 1994, at which time, a claim will be
submitted to FEMA; that total funding will be a Federal
Share of 75 per cent and a State share of 24 per cent,
leaving a one per cent local share; that in addition,
FEMAwill reimburse administrative costs in the amount of
$6,125.00; that repair of the handicapped fishing pier at
Carvins Cove is considered a small project and payment
will be made based on the approved estimate of costs; and
Federal and State payment in the amount of $6,930.00, or
99 per cent, was received by the City Treasurer on
June 9, 1994.
It was further advised that seven additional Damage
Survey Reports, totalling $107,118.00, have been
suspended by FEMA, pending notification of insurance
coverage, which reports cover damages to City school
buildings; and school officials are working to obtain
notification of insurance coverage, and when such
information is known, the remaining damage survey reports
can be settled.
(For full text, see report on file in the City Clerk's
Office.)
362
ACTION:
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
POLICE DEPARTMENT-HOUSING/AUTHORITY-CITY EMPLOYEES-
PLANNING-GRANTS: A report of the City Manager advising
that on October 11, 1993, Council approved the Community
Police Officer/Homeowner Initiative providing Community
Development Block Grant loans to qualified police
officers for the purchase/rehabilitation of homes within
the City's Conservation Areas and Rehabilitation
Districts; and he was requested to submit a status report
on the program by June 30, 1994, was before the body.
The City Manager further advised that nine officers
have expressed an interest in the program and contacted
the Housing Development Office to obtain additional
information; that currently, two officers are pursuing
the purchase of homes in need of significant renovations
through the program; that one officer has completed a
home-ownership education program, selected a specific
home within an eligible area, obtained bids from licensed
contractors for the cost of renovations to the home, and
has been pre-qualified for mortgage financing; and
currently the officer is negotiating with the seller to
establish the purchase price of the home and is saving
funds to be used for a cash down payment.
It was explained that the second officer has
expressed significant interest in properties involved in
a City sponsored home relocation project, however, the
officer has not selected a specific home and has not been
pre-qualified for mortgage financing at this time; and at
this point, it is too early to determine if either of the
officers will, in fact, close on the purchase/
rehabilitation of the properties, however, if both
purchases close, it is likely that the $42,770.00 in
Community Development Block Grant funds currently
allocated to the initiative will be committed.
(For full text, see report on file in the City Clerk's
offlce.)
363
ACTION:
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and adopted
by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES: A report of
qualification of E. Douglas Chittum as a member of the
City of Roanoke Pension Plan Board of Trustees, for a
term ending June 30, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
I NAYS: None ....................................... 0.
(Council Member White was absent.)
ACTION:
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
364
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... O.
(Council Member Whlte was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
FIRE DEPARTMENT-CITY CODE-CITY EMPLOYEES: The City
Manager submitted a written report advising that a
substantive testing audit of the Roanoke City Fire
Department system of recording leave time was conducted
by Municipal Auditing and reported to the City's Audit
committee on October 4, 1993, in accordance with Section
25.2(e) of the Roanoke City Charter; that due to special
time reporting requirements for firefighters on the three
platoon system, the Fire Department maintains official
leave records for their employees, which records include
documentation supporting hours worked, leave time earned,
and leave time taken; and records are maintained manually
by the Fire Department logistics supervisor.
It was further advised that the City Code and
Personnel Operating Procedures require firefighters on
the three platoon system to record single rest days
between two consecutive days of vacation as vacation
taken, and all rest days between two consecutive sick
days are recorded as sick days taken; that if days of
leave are not taken consecutively or are broken with
another type of leave, the rest days are not recorded as
leave taken; that the leave recording system does not
always treat personnel fairly because vacation and/or
sick leave is not always based on the actual time taken
off; that Fire Department command staff has briefed
employees who are on the platoon system regarding the
Municipal Auditor's findings and recommended changes to
365
the system; and a new leave plan for paid leave and
extended illness leave, adopted July 1, 1992, is
mandatory for new employees and compatible with the
recommended change.
The City Manager recommended establishment of a
leave recording system for firefighters on the three
platoon system which incorporates the following:
The charging method is hour for hour leave
time charged for scheduled work hours, with
rest days not charged to leave time.
Accrual of vacation leave is determined
according to cumulative years of service as
follows:
Cumulative Years
Of Service
Working Hours
Monthly Leave Working Days of
Accrual Hours Per Year Leave Per year
0 to 5 16 192 8
5 to 10 20 240 10
10 to 20 24 288 12
30 to 30 28 336 14
30 or more 32 384 16
Vacation balances as of June 30, 1994, shall
be converted to the new system specified above
by multiplying the "old" vacation balance by
2/3.
Fire Suppression personnel may carry over
unused vacation leave from one fiscal year to
the next up to a maximum of 480 hours.
Upon termination, Fire Suppression employees
shall be paid for unused vacation leave hours
by multiplying the balance (not to exceed 480
as stated above) by the regular rate.
Sick leave renewal on July I of each year
according to continuous years of service is
outlined as follows:
366
ACTION:
Cumulative Years
Of Service
Working Hours
Leave Per Year
Working Days of
Leave Per year
1/2 to 1 72 3
I to 2 144 6
2 to 5 264 11
5 to 10 504 21
10 to 15 624 26
15 to 20 744 31
20 to 25 864 36
25 to 30 984 41
30 or more 1,104 46
(For full text, see report on file in the City Clerk's
Office.}
Mr. Harvey offered the following
ordinance:
emergency
(#32071-062794) AN ORDINANCE amending and
reordaining the Code of the City of Roanoke (1979), by
amending subsections (b), (f), (g) and (h) of Section 2-
49, Same -- Vacation leave and subsection (a) of Section
2-51, Same -- For employees of Fire Department by
revising the vacation leave and sick leave accrual rate
and usage requirements for certain members of the Fire
Department; authorizing an adjustment of accrued vacation
leave for such employees; and providing for an emergency
and effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 228.)
Mr. Harvey moved the adoption of Ordinance No.
32071-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
BUDGET-HOUSING/AUTHORITY-PLANNING-INDUSTRIES-GRANTS:
The City Manager submitted a written report advising that
on May 9, 1994, Council authorized filing of a Community
Development Block Grant (CDBG) application with the U. S.
Department of Housing and Urban Development (HUD) for
367
fiscal year 1994-95, pursuant to Resolution No. 31977-
050994; that HUD approval of the City's fiscal year 1994-
95 CDBG application was received, pursuant to
correspondence dated June 10, 1994; that grant approval
is for the amount requested by the City of $2,276,000.00;
that the appropriation includes $582,100.00 in expected
CDBG program income from parking receipts, City of
Roanoke Redevelopment and Housing Authority
rehabilitation loan repayments, Cooper Industries land
lease, Coca-Cola UDAG loan repayment, miscellaneous loan
repayments and repayments from the Home Ownership
Assistance Program, for a total appropriation of
$2,858,100.00; and in addition, $64,767.00 needs to be
transferred from older projects to projects included in
the fiscal year 1994-95 CDBG program.
the
The City Manager recommended that Council approve
following actions:
Adopt a resolution accepting the fiscal year
1994-95 Community Development Block Grant
funds approved by the U. S. Department of
Mousing and Urban Development and authorize
the City Manager to execute the requisite
grant agreement, funding approval and any
other forms required by HUD, on behalf of the
City, in order to accept such funds.
Appropriate $2,858,100.00 to revenue and
expenditure accounts in the Grant Fund to be
established by the Director of Finance
($2,276,000.00 CDBG entitlement and
$582,100.00 projected program income) as
detailed in Attachment B to the City Manager's
report.
Transfer $64,767.00 from older accounts to
Grant Fund accounts as detailed in Attachment
C to the City Manager's report.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32072-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 231.)
368
ACTION:
ACTION:
Mr. Musser moved the adoption of Ordinance No.
32072-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
Mr. Musser offered the following resolution:
(#32073-062794) A RESOLUTION accepting the Fiscal
Year 1994-95 funds for the Community Development Block
Grant Program, and authorizing the proper City officials
to execute the requisite Grant Agreement with the United
States Department of Housing and Urban Development (HUD).
(For full text of Resolution, see Resolution Book No. 56,
page 237.)
Mr. Musser moved the adoption of Resolution No.
32073-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
HUMAN DEVELOPMENT-Y.M.C.A.-HOUSING/AUTHORITY-GRANTS-
YOUTH: The City Manager submitted a written report
advising that Council authorized a grant, in the amount
of $20,000.00, to the Y.M.C.A. of Roanoke Valley, Family
Center Branch, for the Top Gun Summer Day Camp, as a part
of the Community Development Block Grant (CDBG)
application approved by Council on May 9, 1994, pursuant
to Resolution No. 31977-050994; and the City has received
U. S. Department of Housing and Urban Development (HUD)
approval of the CDBG application by correspondence dated
June 10, 1994.
It was further advised that the project is proposed
by the Y.M.C.A. of Roanoke Valley, Family Center Branch,
to provide a summer day camp for 60 low to moderate
income children, five to 13 years of age, who reside in
public housing; that the focus of the Y.M.C.A. Top Gun
Summer Day Camp will be to provide recreational,
educational and social activities to camp participants;
369
and an administrative agreement between the City and the
Y.M.C.A. is necessary to enable the funds to be obligated
to the project.
The City Manager recommended that he be authorized
to execute an agreement with the Y.M.C.A. of Roanoke
Valley for the Top Gun Summer Day Camp.
(For full text, see report on file in the City Clerk's
Office.}
Mr. McCadden offered the following resolution:
(#32074-062794) A RESOLUTION authorizing the City
Manager to execute an agreement with the YMCA of Roanoke
Valley, Inc. ("YMCA), to provide for the Top Gun Summer
Day Camp.
(For full text of Resolution, see Resolution Book No. 56,
page 238.)
ACTION: Mr. McCadden moved the adoption of Resolution No.
32074-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
I McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
BUDGET-HUMAN DEVELOPMENT-CITY EMPLOYEES-GRANTS-
YOUTH: The City Manager submitted a written report with
regard to continuation of the Office on Youth Grant No.
93-I-21, advising that the grant was first officially
awarded to the City under the Virginia Delinquency
Prevention and Youth Act on June 17, 1980; that the
fiscal year 1993-94 youth grant application was submitted
to the Department of Youth and Family Services in May
1993, and the original total grant budget of $55,004.87
required a local cash match of $13,335.87; that an
additional $1,146.00 has been awarded to the Office on
Youth from the Department of Youth and Family Services as
a one-time only dispersal fund; that the money must be
spent by June 30, 1994, and Council's acceptance of the
additional State is required, with no additional local
cash match being required.
37O
It was further advised that the amendment will
provide for continuation of coordination, planning, and
program implementation of the Office on Youth; and the
fiscal year 1993-94 amended grant budget is as follows:
Budget State Local Cash
Category Funds Match In-Kind Total
Personnel $36,073.50 $ 8,825.87 - 0 - $44,899.37
Training &
Development 1,243.25 500.00
- 0 -
1,743.25
Supplies/
Operating
Expenses
Total
1~748.25
$39,065.00
4~010.00
$13,335.87
3~750.00
$3,750.00
9~508.25
$56,150.87
It was explained that the in-kind match of
$3,750.00 is available through the use of office space
rental in the Community Planning Office and can be used
to match additional State funding, with no additional
cash match required; and local match, cash/in-kind must
equal a minimum of 25 per cent of the total budget
request.
The City Manager recommended that he, or his
designee, be authorized to execute the appropriate
document, accepting the amendment to the grant; and that
Council authorize appropriation of additional funds to a
grant fund expenditure account and increase the revenue
estimate as follows:
Account No. 035-054-8831-2030
Administrative Supplies
$1,146.00
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32075-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 239.)
371
ACTION: Mr. Harvey moved the adoption of Ordinance No.
32075-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
,!
ACTION:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
Mr. McCadden offered the following resolution:
(#32076-062794) A RESOLUTION authorizing execution
of the necessary documents to accept an increase in
funding to the Office on Youth Grant for FY 1993-1994
(Grant Award #93-I-21) from the Department of Youth and
Family Services.
(For full text of Resolution, see Resolution Book No. 56,
page 240.)
Mr. McCadden moved the adoption of Resolution No.
32076-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-TOTAL ACTION
AGAINST POVERTY-GRANTS: The City Manager submitted a
written report advising that the City Manager's Task
Force on Homelessness studied the homeless and low-income
housing situation in Roanoke and presented its findings
and recommendations in a comprehensive report in April
1987 entitled, "No Place To Call Home"; that the City
Manager appointed a Follow-Up Task Force to evaluate how
well the recommendations contained in the initial report
were implemented and to recommend new activities based on
future funding; and the task force continues to meet on
a regular basis and has changed its name to the City
Manager's Committee on Homelessness.
It was further advised that Council has accepted
Emergency Shelter Grants Program entitlement funds
totalling $203,000.00 since 1987 which have been
allocated under the Stuart B. McKinney Homeless
Assistance Act, from the U. S. Department of Housing and
372
Urban Development; and Council accepted 1994 Emergency
Shelter Grants Program entitlement funds of $61,000.00 on
April 11, 1994, pursuant to Resolution No. 31950-041194
through the Stuart B. McKinney Homeless Assistance Act.
The City Manager explained that funds allocated
under the Stuart B. McKinney Homeless Assistance Act must
be used for the payment of maintenance, operations
(including rent, but excluding staff), insurance,
utilities, and furnishings, with limited funds for
essential services including but not limited to
employment, health, substance abuse education and food,
development and implementation of homeless prevention
activities, and past uses have included renovation and
major rehabilitation; and the City invited applications
or proposals from local agencies to ensure that all
interested organizations had an opportunity to submit
funding requests with a deadline of May 9, 1994, to
submit applications.
The City Manager advised that proposals for funding
were submitted by Roanoke Area Ministries, Roanoke Valley
Trouble Center, Inc., Blue Ridge Community Services and
Total Action Against Poverty; whereupon, he recommended
that Council allocate Emergency Shelter Resource Funds,
in the amount of $61,000.00, as follows:
$12,000.00
$13,320.00
Roanoke Area Ministries
Roanoke Valley Trouble Center, Inc.
(TRUST)
$33,180.00
$ 2,500.00
(For full text,
Office.)
Total Action Against Poverty
Blue Ridge Community Services
see report on file in the City Clerk's
Mrs. Bowles offered the following resolution:
(#32077-062794) A RESOLUTION concurring in the
recommendation of the City Manager's Committee on
Homelessness as to the allocation of Emergency Shelter
Resource Funds, and authorizing the execution of the
subgrant agreements with Roanoke Area Ministries, Roanoke
Valley Student Trouble Center, Inc., Total Action Against
Poverty in Roanoke Valley, and Blue Ridge Community
Services to administer the funds.
(For full text of Resolution, see Resolution Book No. 56,
page 241.)
373
ACTION: Mrs. Bowles moved the adoption of Resolution No.
I 32077-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
BUDGET-HUMANDEVELOPMENT-GRANTS-YOUTH-SCHOOLS: The
City Manager submitted a written report advising that the
Comprehensive Services Act for At-Risk Youth and Families
(CSA) established, effective July 1, 1993, a pool of
State funds to be expended for public or private non-
residential or residential services for the targeted
population of troubled youth and families; that the CSA
mandates services for foster care children and for
children whose Individualized Education Plan mandates
specialized private day or residential educational
programs; and the CSA State Funds Pool allocation for
Roanoke City for the period July 1, 1993 through June 30,
1994, is as follows:
State Funds:
Local Funds:
$1,983,352.00
1~218~835.00
Total Allocation $3,202,187.00
It was further advised that the Roanoke Interagency
Council has determined that in addition to the
aforementioned State Funds Pool Allocation, supplemental
funds in the amount of $1,110,121.00 ($802,852.00 State
funds and $307,269.00 Local funds), will be needed for
the period July 1, 1993 through June 30, 1994; and on
June 28, 1993, Council appropriated funds for the
aforementioned CSA initial State Funds Pool Allocation
and for the projected Supplemental Allocation as follows:
State Funds:
Local Funds:
$2,786,204.00
1,526~104.00
Current Budgeted Funds $4,312,308.00
It was pointed out that the cost of services for
targeted at-risk youth and their families was
underestimated by $320,336.00 ($231,667.00 State funds
and $88,669.00 local funds), for fiscal year 1993-94;
that during the current fiscal year, children coming into
care have needed a higher level of service which could be
374
ACTION:
provided only by placement in specialized foster care or
in a therapeutic residential facility; and the State
Department of Education, the State fiscal agent for the
Comprehensive Services Act, will reimburse $231,667.00 of
the amount, and the City is required to provide a local
cash match of $88,669.00.
The City Manager recommended that Council approve
the request for additional funds and authorize the
Director of Finance to increase the revenue estimate in
Account No. 001-020-1234-0692 by $231,667.00, and
increase appropriations in Account No. 001-054-5410-3170
by $231,667.00; and transfer $88,669.00 from the CSA
Contingency Account No. 001-002-9410-2244, to CSA
Expenditure Account No. 001-054-5410-3170.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32078-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 242.)
Mr. McCadden moved the adoption of Ordinance No.
32078-062794. The motion was seconded by Mr. Harvey and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
PARKS ANDRECREATION-SPECIAL PERMITS-SWIMMING POOLS:
The City Manager submitted a written report advising that
the United States Swimming/Virginia Swimming, Inc. "State
Swim" Meet will be held on Friday, Saturday and Sunday,
July 8 - 10, 1994, at Fallon Park Swimming Pool; and
Roanoke Valley Swimming, Inc., "Gators" will host the
sanctioned swim meet for youth for the second year in
Roanoke.
375
ACTION:
It was further advised that the City has been
requested by Roanoke Valley Swimming, Inc., to permit the
sale of swlmmlng related merchandise, food and non-
alcoholic beverage concessions during the swim meet; that
pursuant to Section 24-5, Concessions, o£ the Code of the
City of Roanoke (1979), as amended, only Councll may
allow concession privileges unless publicly advertised
for sealed bids; and the Parks and Recreation Department
has agreed, subject to Council's approval, to defer the
City's concession rights during the swim event as a
gesture of cooperation and support of the "Gators".
The City Manager recommended that Council grant
concession privileges to Roanoke Valley Swimming, Inc.,
"Gators" to sell swim related merchandise, food items,
and non-alcoholic beverages at Fallon Park Swimming Pool
on July 8 10, 1994, and further authorize the Clty
Manager to execute a concession agreement, in a form to
be approved by the City Attorney, with Roanoke Valley
Swimming, Inc.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following
ordinance:
emergency
(#32079-062794) AN ORDINANCE awarding limited
concession privileges at Fallon Park Swimming Pool, upon
certain terms and conditions; authorizing the execution
of the requisite concession agreement; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 243.)
Mrs. Bowles moved the adoption of Ordinance No.
32079-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
376
BUDGET-FIRE DEPAR~EN~-E~ERGENCY SERVICES-GRANTS-
CMERP-EMERGENCY MEDICAL SERVICES: The City Manager
submitted a written report advising that the Fire
Department Emergency Medical Services First Responder
Programs have been implemented at the following fire
stations:
March 1991
Fire Station 4 (Deyerle Road)
and Fire Station 11 (Garden
City)
April 1992 - Fire Station 14 (460 East)
February 1993 - Fire Station 13 (Peters Creek Road)
November 1993 - Fire Stations 2 (Noble Avenue)
January 1994 - Fire Station 10 (Aviation Drive)
It was further advised that response times to
medical emergencies have been improved by implementing
first responder programs in these areas by as much as
three to four minutes.
It was explained that a 50/50 grant has been
received, in the amount of $24,482.50, through the Rescue
Squad Assistance Fund to purchase seven automatic
defibrillators for the Fire Department First Responder
Program, and grant funding must be utilized prior to
December 31, 1994; that engine companies 2, 4, 10, 11, 13
and 14 are currently equipped with an automatic or semi-
automatic external defibrillator; and local matching
funds, in the amount of $24,482.50, have been approved to
purchase seven units in the 1993-94 Capital Maintenance
and Equipment Replacement Program, which units would be
assigned to engine companies 3, 5, 6, 7, 8, 9 and 12.
The City Manager recommended that Council approve
the following actions:
adopt a resolution accepting the Rescue Squad
Assistance Fund Grant and authorize the City
Manager to execute the grant agreement;
appropriate State funds, in the amount of
$24,482.50, to Grant Fund Account No. 035-050-
3340-9015, and increase the Grant Fund revenue
estimate in the amount of $24,482.50; and
377
appropriate local matching funds from General
Fund Capital Maintenance and Equipment
Replacement Program, in the amount of
$24,482.50, to Grant Fund Account No. 035-050-
3340-9015.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32080-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Grant and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 244.)
ACTION:
Mr. Harvey moved the adoption of Ordinance No.
32080-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32081-062794) A RESOLUTION authorizing the
acceptance of a Rescue Squad Assistance Grant made to the
City of Roanoke by the Commonwealth of Virginia,
Department of Health, Division of Emergency Medical
Services Rescue Squad Assistance Fund and authorizing the
acceptance, execution and filing of all appropriate
documents to obtain such grant.
(For full text of Resolution, see Resolution Book No. 56,
page 246.)
ACTION:
Mr. Harvey moved the adoption of Resolution No.
32081-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
378
ACTION:
AYES: Council Members Bowies, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
EQUIPMENT-WATER RESOURCES: The City Manager
submitted a written report advising that bids are
received annually on a fiscal year basis, for supplying
to the City estimated quantities of ductile iron water
pipe, which represent anticipated needs for a period of
one year; that four bids were received and evaluated in
a consistent manner on June 9, 1994, in the Office of
General Services; whereupon, the City Manager recommended
that Council accept the lowest responsible bid submitted
by Griffin Pipe Products Co., for a total bid price of
$309,559.00, for the period July 1, 1994 through June 30,
1995; and reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32082-062794) A RESOLUTION accepting the bid of
Griffin Pipe Products Co., made to the City for
furnishing and delivering ductile iron water pipe; and
rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 56,
page 246.)
Mrs. Bowles moved the adoption of Resolution No.
32082-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
BUDGET-CLERK OF COURTS-CIRCUIT COURT-CMERP-
EQUIPMENT: The City Manager submitted a written report
advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for a mobile
storage system for the Office of the Clerk of the Circuit
Court, which consists of high density file and storage
379
equipment that will provide for increased storage
I capacity for required files that are located in the
Office of the Clerk of the Circuit Court; that following
proper advertisement, two bids were received and opened
in the Office of General Services on June 8, 1994;
whereupon, the City Manager recommended that Council
approve the following actions:
ACTION:
accept the lowest bid submitted by Spacesaver
Storage Systems, Inc./Business Equipment &
System, Inc., for a total cost of $42,400.00;
appropriate $26,900.00 from Capital
Maintenance and Equipment Replacement Program
to Clerk of the Circuit Court Account No. 001-
028-2111-9015;
transfer $11,000.00 from Clerk of the Circuit
Court Account No. 001-028-2111-2030 to Account
No. 001-028-2111-9015;
$4,500.00 currently exists in Clerk of the
Circuit Court Account No. 001-028-2111-9015;
and
reject all other bids received by the City.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency budget
ordinance:
(#32083-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 247.)
Mr. Musser moved the adoption of Ordinance No.
32083-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
38O
ACTION:
Mr. Musser offered the following resolution:
(%32084-062794) A RESOLUTION accepting a bid made
to the City for furnishing, delivering and installing a
mobile storage system in the Clerk's Office of the
Circuit Court; and rejecting all other bids made to the
City.
(For full text of Resolution, see Resolution Book No. 56,
page 248.)
Mr. Musser moved the adoption of Resolution No.
32084-062794. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
BUDGET-TRAFFIC-CITY MARKET-STATE HIGHWAYS-BRIDGES-
NORFOLK SOUTHERN CORPORATION-HOTEL ROANOKE CONFERENCE
CENTER-CONSULTANTS REPORTS-STREETS AND ALLEYS-VIRGINIA
TECH: The City Manager submitted a written report
advising that on March 1, 1993, Council requested the
Virginia Department of Transportation (VDOT) to program
a project for a pedestrian overpass above the Norfolk &
Western Railway tracks to connect between The Hotel
Roanoke Conference Center area and the Historic Market
area, pursuant to Resolution No. 31361-030193, which
project was subsequently programmed by VDOT into its
updated Six-Year Improvement Program; that project
schedule for the bridge has been accelerated to improve
public safety, pedestrian access and traffic flow in
connection with the opening of The Hotel Roanoke/
Conference Center in the spring of 1995; and the Virginia
Department of Transportation has been extraordinarily
cooperative in its scheduling of many project-related
activities.
It was further advised that design work for the
bridge is now complete following coordination with
various public agencies and affected property owners;
that the cost of project construction is now estimated at
$3.2 million which is shared on a 98 per cent VDOT and
two per cent City basis for project eligible expenses;
that an estimated $135,000.00 is needed at 100 per cent
City expense to construct the loggia (covered walkway)
which will connect the northern terminus of the bridge to
381
the Conference Center; that a resolution adopted by
Council approving the location and major design features
of the proposed project as presently designed will enable
VDOT to advertise the project for construction as early
as July 26, 1994; that a three-party agreement between
the City, VDOT, and Norfolk and Western Railway Company
is needed, and by virtue of executing the agreement, the
City will accept the easement for the bridge over the
railway, as well as title and full maintenance
responsibility for the structure; and the agreement also
acknowledges that upon completion of the bridge project,
the railroad will close and remove the existing at-grade
pedestrian crossing at Jefferson Street.
The City Manager explained that supplemental
agreements to the contract with Hayes, Seay, Mattern and
Mattern, Inc., (proposed Amendments Nos. 2 and 3) are
needed inasmuch as what started out as a pedestrian
bridge extending from the First Union Parking Garage to
The Hotel Roanoke site on Shenandoah Avenue has grown to
include an extension to the Hotel's entrance drive, a
North Pavilion at the drive, and a loggia connection to
the Conference Center; and proposed amendments address
the following:
Amendment No. 2 (project expense 98 per cent VDOT and two
per cent City)
presentations to Downtown Roanoke,
Incorporated, City officials and The Hotel
Roanoke Conference Center Commission,
development of a revised concept design,
an additional public workshop to present
revised concept design,
the
design of the bridge extension to the Hotel
Drive and the North Pavilion,
coordination of the design with the Virginia
Department of Historic Resources,
convert contract drawings to standard VDOT
sheet size from Hayes, Seay, Mattern and
Mattern, Inc., (HSMM) standard sheet size and
convert HSMM standard specifications to VDOT
system,
preparation of Railroad Signal Sight Distance
Study,
382
design studies to obtain approval of First
Union Tower owners, and
preparation of resubdivtsion and subdivision
plats for right-of-way associated with bridge
construction.
Amendment No. 3 (100 per cent City expense):
design of the loggia and modifications to the
canopy over the Conference Center entrance and
the motor court, and
historical research for the loggia design and
coordination of the design with the Virginia
Department of Historic Resources.
It was pointed out that the Shenandoah Avenue
streetscape design is also needed as a separate, yet
related, project; that design fees for plans and
specifications suitable for bidding have been established
at a cost of $13,700.00; and a purchase order could be
awarded to Mattern & Craig, Inc., if funds are
transferred from Undesignated Capital Funds to a capital
account for said purpose.
The City Manager recommended that Council concur in
the following actions:
approve the location and major design features
of the Pedestrian Bridge, from 0.01 mile south
of Norfolk Avenue to 0.03 mile north of
Shenandoah Avenue, as presently designed;
authorize the City Manager to execute, on
behalf of the City, the three-party agreement
with the Virginia Department of Transportation
and Norfolk & Western Railway Company, as well
as all other necessary railroad and utility
agreements required in conjunction with the
project;
authorize Amendment Nos. 2 and 3 of the
engineering services agreement with Hayes,
Seay, Mattern & Mattern, Inc., for additional
engineering services for the Pedestrian Bridge
Project to provide an increase of $120,706.00,
for a total not to exceed $441,624.67, subject
to VDOT approval;
383
ACTION:
appropriate $122,719.00 to "Pedestrian Bridge
& Atrium" account, with the City's share of
$22,069.00 available in Undesignated Capital
Funds and $100,650.00 to be reimbursed by the
Virginia Department of Transportation; and
appropriate $13,700.00 to a new account to be
entitled, "Shenandoah Avenue Streetscape" from
Undesignated Capital Funds.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Harvey offered the following emergency budget
ordinance:
(#32085-062794) AN ORDINANCE to amend and reordain
certain sections of the 1993-94 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 249.)
Mr. Harvey moved the adoption of Ordinance No.
32085-062794. The motion was seconded by Mr. Musser.
The Director of Public Works, William F. Clark,
advised that since March 1, 1993, plans have been racing
toward completion of renovations to The Hotel Roanoke in
an attempt to have the pedestrian bridge ready and
useable; and the spring of 1995 will mark an
unprecedented 27 months for completion of a Virginia
Department of Transportation project, although highway
pro~ects do not normally move this rapidly and it has
been with the utmost cooperation of VDOT that the project
will be completed in such an expeditious manner. He
called attention to concurrence by numerous groups in the
design of the project such as City Council, the
Architectural Review Board, the City Planning Commission,
DowntOwn Roanoke, Inc., and Roanoke Arts Commission, as
well as other groups that have a personal interest in the
design of the pedestrian bridge project, including the
Hotel Roanoke Conference Center Commission, Virginia
Polytechnic Institute and State University, and the
Virginia Department of Transportation.
John J. Stephenson representing the firm of Hayes,
Seay, Mattern and Mattern, Inc., Architects and
Engineers, presented an oral briefing on the design of
the Hotel/Conference Center project.
384
ACTION:
Ms. Helen E. Davis, 35 Patton Avenue, N. E.,
inquired about pedestrian access to downtown Roanoke
since the City Manager's report states that Norfolk
Southern will close and remove the existing at grade
pedestrian crossing at Jefferson Street; whereupon, the
City Manager advlsed that the pedestrian access across
Norfolk Southern tracks is not a public access inasmuch
as Norfolk Southern Railway installed the pedestrian
access at lts cost for use by its employees; that there
is no existing agreement in terms of public access, and
notification by Norfolk Southern of its intent to remove
the pedestrian access was a courtesy that was extended to
the City. In connection with pedestrian access to
downtown, he called attention to Shenandoah Avenue where
there will exist both a glass enclosed elevator and/or
stairway that will provide 24 hour per day access off of
Shenandoah Avenue, and the First Street Bridge will
continue to be maintained for pedestrian activity.
Ordinance No. 32085-062794 was adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32086-062794) A RESOLUTION approving the major
design features of the new pedestrian bridge between The
Hotel Roanoke Conference Center and the Historic Market
Area; authorizing the execution of an Agreement with the
Virginia Department of Transportation and the Norfolk and
Western Railway Company relating to the construction,
operation and maintenance of such pedestrian bridge; and
authorizing the execution of all other necessary railroad
and utility agreements required in connection with this
project.
(For full text of Resolution, see Resolution Book No. 56,
page 251.)
Mr. Harvey moved the adoption of Resolution No.
32086-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
385
ACTION:
ACTION:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
Mr. Harvey offered the following resolution:
(#32087-062794) A RESOLUTION authorizing the
execution of Amendment Number 2 and Amendment Number 3 to
the City's contract with Hayes, Seay, Mattern & Mattern,
Inc., for additional engineering services to be performed
in connection with the design of the Pedestrian Bridge
and Atrium Project.
(For full text of Resolution, see Resolution Book No. 56,
page 252.)
Mr. Harvey moved the adoption of Resolution No.
32087-062794. The motion was seconded by Mr. Musser and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIALREPORTS:
The Director of Finance submitted the financial report
for the City of Roanoke for the month of May, 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. Harvey moved that the financial report be
received and filed. The motion was seconded by Mr.
McCadden and adopted.
REPORTS OF COMMITTEES:
CITY JAIL-CITY PROPERTY-ASBESTOS REMOVAL: Council
Member William White, Sr., Chairperson of a committee
appointed by the Mayor to tabulate bids received for
asbestos abatement at the former Data Safe, Inc. and
Miller, Morgan & Company buildings located at 330 and 340
386
ACTION:
West Campbell Avenue, presented a written report on
behalf of the Committee, recommending that Council concur
in the following actions:
authorize the City Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with HICO,
Inc., for asbestos abatement tn the Data Safe,
Inc., and Miller, Morgan & Company buildings,
in accordance with contract documents as
prepared by HDH, Architecture, Engineering,
Environmental, in the amount of $15,550.00,
and 30 consecutive calendar days to complete
the work;
authorize the Director of Finance to encumber
the following amounts in City Jail Expansion
Account No. 008-052-9685-9065:
Contract Price
Project Contingency
Total Project Account
$15,500.00
1~000.00
$16,500.00
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. Musser offered the following emergency
ordinance:
(#32088-062794) AN ORDINANCE accepting the bid of
HICO, Incorporated, for asbestos abatement and related
work at the Data Safe and Miller Morgan buildings, in
connection with the jail annex project, upon certain
terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 253.)
Mr. Musser moved the adoption of Ordinance No.
32088-062794. The motion was seconded by Mr. McCadden
and adopted by the following vote:
387
ACTION:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member Whlte was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT-
DECEASED PERSONS: Mr. Musser offered the following
resolution memorializing the late M. Carl Andrews, former
editorial page editor of The World-News and community
leader:
(#32089-062794) A RESOLUTION memorializing the late
M. Carl Andrews.
(For full text of Resolution, see Resolution Book No. 56,
page 254.)
Mr. Musser moved the adoption of Resolution No.
32089-062794. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Council Member
Edwards requested that the City Attorney prepare the
proper measure commending Dominick Millner, a 1994
graduate of william Fleming High School, who placed first
in the Long Jump at the American Airlines National
Scholastic outdoor Track and Field Championship which was
held in Raleigh, North Carolina, on Sunday, June 19,
1994.
OTHER HEARINGS OF CITIZENS:
388
ACTION:
SIDEWALK/CURBANDGUTTER-COMPLAINTS: Mr. George E.
Rogers, 1311 Orange Avenue, N. W., appeared before
Council and advised that due to street paving,
practically no curb exists in certain portions of the
1200 and 1300 blocks of Orange Avenue, that following
heavy rains, water run-off causes debris to build up in
front of homes, and requested that the City address the
problem.
Without objection by Council, the Mayor advised that
the matter would be referred to the City Manager for
appropriate response.
At 3:05 p.m., the Mayor declared the meeting in
recess.
At 4:00 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Men,hers of
the Council in attendance, with the exception of Council
Member White.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Edwards moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Harvey,
McCadden, Musser and Mayor Bowers ...................... 6.
NAYS: None ....................................... 0.
(Council Member White was absent.)
AIRPORT-OATHS OF OFFICE-COMMITTEES: The Mayor
advised that there is a vacancy on the Roanoke Regional
Airport Commission, created by the resignation of Joel M.
Schlanger, for a term ending March 9, 1998, and called
for nominations to fill the vacancy.
Mr. Harvey placed in nomination the name of
Claude N. Smith.
There being no further nominations, Mr. Smith was
elected as a member of the Roanoke Regional Airport
Commission, for a term ending March 9, 1998, by the
following vote:
389
ACTION:
FOR MR. SMITH: Council Members Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 6.
(Council Member White was absent.)
ACTION:
Inasmuch as Mr. Smith is not a resident of the City
of Roanoke, Mr. McCadden moved that the City residency
requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be
waived in this specific instance. The motion was
seconded by Mr. Musser and adopted.
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the three-year term
of J. Lee E. Osborne as a member of the Fifth Planning
District Commission will expire on June 30, 1994, and
called for nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of J. Lee
E. Osborne.
There being no further nominations, Mr. Osborne was
reelected as a member of the Fifth Planning District
Commission, for a term of three years, ending June 30,
1997, by the following vote:
ACTION:
FOR MR. OSBORNE: Council Members Bowles, Edwards,
Harvey, McCadden, Musser and Mayor Bowers .............. 6.
(Council Member White was absent.)
ACTION:
Inasmuch as Mr. Osborne is not a resident of the
City of Roanoke, Mr. McCadden moved that the City
residency requirement for persons serving on authorities,
boards, commissions and committees appointed by the
Council be waived in this specific instance. The motion
was seconded by Mr. Musser and adopted.
There being no further business, the Mayor declared the
meeting adjourned at 4:05 p.m.
ATTEST
Mary F. Parker
City Clerk
APPROVED
Mayor
390
ORGANIZATIONAL MEETING ......... ROANOKE CITY COUNCIL
July 5, 1994
2:00 p.m.
The Council of the City of Roanoke held its Organizational
Meeting on Monday, July 5, 1994, at 2:00 p.m., in the City Council
Cha~mber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Section 10, Meetings of Council, of the Roanoke City
Charter, at which time the newly elected Members of the Roanoke
City Council assumed the duties of their respective offices.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, John H. Parrott, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers .......................................... 6.
ABSENT: Council Member Delvis O. McCadden .................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; William X Parsons, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
COUNCIL-OATHS OF OFFICE: The Mayor advised that
Section 10 of the Roanoke City Charter provides that at
2:00 p.m., on the first Monday of July next following
each regular municipal election, or if such day be a City
holiday, then on the day following, the Council shall
meet at the usual place for holding meetings of the
legislative body of the City, at which time the newly
elected Council Members shall assume the duties of their
respective offices.
"June 30, 1994
The Honorable Members of
the Roanoke City Council
Roanoke, Virginia
Dear Ladies and Gentlemen:
Pursuant to Section 10, Meetings Of Council, of the
Roanoke City Charter, the Council of the City of Roanoke
391
will hold its Organizational Meeting on Tuesday, July 5,
1994, at 2:00 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, at which time the newly-
elected Council Members shall assume the duties of their
respective offices.
As a part of the Organizational Meeting, I would propose
that we discuss committee assignments for the Members of
Council and I would like to present my 1994 State of the
City Address.
Best personal regards.
Sincerely,
ACTION:
David A. Bowers
Mayor"
A communication from the City Clerk calling
attention to copy of a communication from the Roanoke
City Electoral Board transmitting an Abstract of Votes
cast in the General Election held in the City of Roanoke
on Tuesday, May 3, 1994, certifying that John S. Edwards,
John H. Parrott, William White, Sr., and Linda F. Wyatt
received the greatest number of votes cast for the office
of City Council Member, was before the body.
The City Clerk further advised that on June 16,
1994, Oaths of Office were administered to Council
Members Edwards, Parrott and White by the Honorable
Circuit Court Judges Clifford R. Weckstein and Diane McQ.
Strickand, for terms of four years each, commencing
July 1, 1994, and ending June 30, 1998; and to Council
Member Wyatt by the Honorable Roy B. Willett for a term
commencing July 1, 1994, and ending June 30, 1996.
(See Oaths or Affirmations of Office on file in the City
Clerk's Office.)
Mr. White moved that the report of qualification be
received and filed. The motion was seconded by Mrs.
Bowles and adopted.
COUNCIL: Council Member Edwards having received the
greatest number of votes cast in the Councilmanic
election on May 3, 1994, and thus, pursuant to Section 4
of the Roanoke City Charter, is elected Vice-Mayor of the
City of Roanoke for a term commencing July 1, 1994, and
392
ACTION=
continuing for a period of two years until his successor
has been duly elected and qualified, Mr. White offered
the following resolution=
(#32090-070594) A RESOLUTION recognizing the
HONORABLE JOHN S. EDWARDS to be a Member of the City
Council and Vice-Mayor of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 56,
page 256.)
Mr. White moved the adoption of Resolution No.
32090-070594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Parrott, White, Wyatt
and Mayor Bowers ....................................... 5.
NAYS: None ....................................... O.
(Council Member McCadden was absent.)
Edwards abstained from voting.)
(Council Member
BUDGET-OATHS OF OFFICE-CITY CODE-BUSES-PARKS AND
RECREATION-STATE HiGHWAYS-COMMITTEES-COUNCIL-LEGISLATION-
HOUSING/AUTHORITY-ROANOKE CIVIC CENTER-PERSONNEL
DEPARTMENT-TOTAL ACTION AGAINST POVERTY-VIRGINIA
TRANSPORTATION MUSEUM-ROANOKE ARTS COMMISSION-DOWNTOWN
ROANOKE, INCORPORATED-AUDIT COMMITTEE-FIFTH PLANNING
DISTRICT COMMISSION-DISABLED PERSONS-CABLE TELEVISION-
ECONOMIC DEVELOPMENT-WATER RESOURCES-WAR MEMORIAL: A
communication from Mayor David A. Bowers recommending the
following appointments of Council Members to various
authorities, boards, commissions and committees, was
before the body.
Elizabeth T. Bowles
Budget and Planning Committee
Personnel Committee
Water Resources Committee
Mill Mountain Development Committee
Total Action Against Poverty in the Roanoke Valley
Board of Directors, Council Liaison Representative
Mayor's Committee for the Disabled
War Memorial Committee
Virginia CARES Board of Directors
393
John S. Edwards
Budget and Planning Committee
Personnel Committee, Chairperson
Audit Committee
Economic Development Commission
Fifth Planning District Commission
Housing Strategy Task Force
Legislative Affairs Committee, Co-Chairperson
Roanoke Arts Commission, Council Liaison
Representative
War Memorial Committee
Virginia Museum of Transportation Board of
Directors, Council Liaison Representative
Delvis O. McCadden
Budget and Planning Committee
Personnel Committee
Audit Committee
City of Roanoke Transportation Safety Commission,
Council Liaison Representative
Roanoke Civic Center commission, Council Liaison
Representative
Fifth Planning District Commission
Legislative Affairs Committee
Water Resources Committee
John H. Parrott
Budget and Planning Committee
Personnel Committee
Roanoke Valley Regional Cable Television Committee
Mill Mountain Zoo, Inc., Council Liaison
Representative
Bid Committee
William Whiter Sr.
Budget and Planning Committee
Personnel Committee
Legislative Affairs Committee, Co-Chairperson
Economic Development Commission
Water Resources Committee
Audit Committee
Bid Committee, Chairperson
394
ACTION:
Llnda F. Wyatt
Budget and Planning Committee
Personnel Committee
Downtown Housing Task Force
Water Resources Committee
Roanoke Redevelopment and Housing Authority, Council
Liaison Representative
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Parrott moved that Council concur in the
recommendation of the Mayor. The motion was seconded by
Mrs. Bowles and adopted.
STATE OF THE CITY REPORTS: The Mayor presented his
1994 State of the City report in which he announced that
the State Tourism Office in Cooperation with
representatives from the new Nauticus facility in
downtown Norfolk and the Walt Disney Company, will meet
with a group of Roanokers in the next several weeks to
begin brainstorming and defining the nature of a project
that will support the continued revitalization of the
City Market area, Center In The Square, and the Hotel
Roanoke. He recommended that the City spend the
necessary funds this year to begin the planning for this
worldwide attraction.
Secondly, the Mayor addressed the matter of
construction of the "railwalk" from the City Market to
the Virginia Museum of Transportation inasmuch as
creating strong pedestrian walkways has always been a
part of Roanoke's downtown planning. He recommended that
Council move up the planning of the "railwalk" to
coincide with the planning on the national, interactive
rail park and museum.
The Mayor suggested that the City seek the support
of its State legislators for additional State dollars for
the Virginia Museum of Transportation, involve the D-Day
Committee in building its national monument downtown,
work together to tear down the remaining portion of the
viaduct, bring back downtown cinemas, develop tasteful
and exciting public art, and work together for a downtown
connection to Explore Park, Mill Mountain Zoo and the
Julian Wise National EMS/Rescue Museum.
(For full text, see State of the City report on file in
the City Clerk's Office.)
,!
395
ACTZON:
Mr.
Mayor be
response.
adopted.
Parrott moved that the recommendations of the
referred to the City Manager for appropriate
The motion was seconded by Mr. Edwards and
There being no further business, the Mayor declared the
Organizational Meeting adjourned at 2:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
396
SPECIAL MEETING ..... ROANOKE CITY COUNCIL
July 5, 1994
3:00 p.m.
A special meeting of the Roanoke City Council was held on
Tuesday, July 5, 1994, immediately following the Organizational
Meeting of Council, at 3:00 p.m., in the Social Services Conference
Room, Room 306, 215 Church Avenue, S. W., Roanoke, Virginia, with
Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowles, John S.
Edwards, John H. Parrott, William White, Sr., Ltnda F. Wyatt and
Mayor David A. Bowers ........................................... 6.
ABSENT: Council Member Delvis O. McCadden ................ 1.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Assistant City Manager; William X Parsons, Assistant City
Attorney; James D. Grisso, Director of Finance; Mary F. Parker,
City Clerk; Willard N. Claytor, Director of Real Estate Valuation;
Robert H. Bird, Municipal Auditor; Kit B. Kiser, Director of
Utilities and Operations; William F. Clark, Director of Public
Works; George C. Snead, Jr., Director of Public Safety; Glenn D.
Radcliffe, Director of Human Development; Barry L. Key, Manager,
Office of Management and Budget; Diane S. Akers, Budget
Administrator; and Philip C. Schirmer, Acting City Engineer.
The Mayor advised that the purpose of the meeting was to
receive a briefing from the City Manager and to discuss the City of
Roanoke's Capital Improvement Program for fiscal years 1994-1998.
He stated that pursuant to discussions with the Members of Council
in June, it was the consensus of Council that the City go forward
with the Capital Improvement Program as expeditiously as possible
in order to meet the deadline for filing a referendum with the
State Board of Elections for inclusion on the November, 1994
ballot.
The City Manager stated that each Member of Council was
previously briefed on the City's proposed Capital Improvement
Program, and advised that the program involves $343,000,000 in
projects, with $192,000,000 of the projects having identified
sources of funding, so it really comes down to consideration of
approximately $150,000,000 in requests that have been made from all
sources.
Mr. Herbert stated that many of the capital improvement
programs that cities undertake are "meat and potatoes" kinds of
projects that are the kinds of projects which are important to many
citizens, particularly if those kinds of projects are not done; and
397
as city Manager, he plans to press forward on those issues that he
considers to be "meat and potatoes", and to make sure that
particularly close attention is paid to bridges, streets, sidewalks
and public buildings that are in need of repair or replacement.
FINANCIAL CAPACITY FOR FUNDING NEW PROJECTS: The Director of
Finance advised that the City of Roanoke has a current financial
capacity to issue approximately $23 million in general obligation
debt, and plans are to issue those bonds after the November, 1994
referendum, with bonds to be issued on or after January 1, 1996,
with the first payment due in flscal year 1997, which will allow
the City not to have to address debt service on this issue until
fiscal year 1997; that a twenty-year bond will be issued at a rate
of 6.75 percent; and in looking at the City's financial capacity,
it will be necessary to identify funding sources to address the
debt service for fiscal years 1997, 1998 and 1999. He referred to
the Debt Issuance Planning Worksheet contained in the Capital
Improvement Program plan and advised that all of the City's current
debt service issues will be completely retired in the year 2010.
Mr. White inquired as to how the Director of Finance arrived
at the $23 million in financial capacity and whether this means
that is the amount of debt service the City can carry within its
operating budget without having an additional source of funds;
whereupon, Mr. Grisso advised that in effect, the City has
identified approximately $1.6 million in the 1995 budget, and the
$1.6 million translates into about $23 million at 6.75 percent.
Upon question from Mr. White, the Director of Finance
explained that the City's legal debt margin is ten percent of the
assessed valuation of real estate for the City.
The Director of Finance referred to the Projected Interest
Earnings for Fiscal Year 1996 Bond Issue at $23 million, and
explained that this estimates the amount of interest earnings
generated by $23 million worth of bonds sold.
The Mayor requested clarification that this $23 million bond
package requires no new revenue source or new taxes, and when the
$23 million bond issue is formulated and presented to the voters in
November and if it is approved, that taxpayers may expect no new
taxes; whereupon, the City Manager advised that the Mayor;s
statement was accurate.
PROPOSED CRITERIA TO BE USED IN EVALUATING THE RELATIVE
PRIORITY OF NEW PROJECTS: Ms. Akers advised that the City Manager
appointed a Capital Improvement Program Committee which is composed
of the four Directors, the Chief of Planning and Community
Development, the Chief of Economic Development, the Director of
Finance, the Budget Administrator, the Assistant City Manager and
398
School officials, and their Job is to receive and evaluate the
C.I.P. requests and present their recommendation to the City
Manager; and that the following C.I.P. Evaluation Criteria includes
five measures used by the Coamaittee to determine high priority
projects= (1) Impact on Public Health, Safety and Welfare; (2)
Promotion of Existing Community Development Plans; (3) Improvement
in Service Quality; (4) Prior Commitment/Relationship to Other
Projects; and (5) Impact on City Operational Budget.
TIME SCHEDULE NECESSARY FOR NOVEMBER 1994 BOND REFERENDUM=
The Assistant City Attorney advised that this project is largely
governed by State law and also by Federal requirements; that the
current schedule is drawn up on the premise that on August 8, 1994,
at lts regular meeting, Council wlll adopt an ordinance authorizing
the issuance of bonds and an ordinance directing and providing for
a bond referendum; that before adoption of the ordinances, the
State Code requires that Council hold a public hearing on the
proposed issuance of bonds, and notice of such public hearing must
be published twice in the local newspaper for two consecutive
weeks, with such notices to be advertised on July 24 and July 31,
1994; and that City Council is required to approve by Resolution
the listing of projects to be included in the Capital Improvement
Program, aggregate amount of the bond issue, amount of bond issue
to be dedicated to each category of public capital improvement,
date of referendum and question to be placed before the electorate.
It was pointed out that Section 24.2-682 of the Code of Virginia
(1950), as amended, requires the Circuit Court to enter the order
for a special election, i.e. the voter referendum, at least 60 days
prior to the election; that if the referendum is to be held on
November 8, the order must be entered by September 8, and after the
court order is entered, the special election must still be approved
by the United States Department of Justice under the Voting Rights
Act; and also, Section 24.2-612 of the Code of Virginia requires
that absentee ballots in any general or special election be
delivered to the registrar at least 45 days prior to the date of
the election, and there must also be some additional lead time to
allow checking of ballot proofs and printing of the ballots, so a
60 day lead time for the delivery of absentee ballots is quite
likely.
The City Manager emphasized that once advertised, if the
amounts and the categories in the public capital improvements are
shifted at all, it will be necessary to go back and re-advertise
the proposed bond issue for two additional weeks, so it is fairly
well locked in once it goes beyond the July 20 date. He stated that
the more formal comprehensive document will be presented to Council
on July 25; that on August 8, Council will hold a public hearing;
and once Council takes action on August S, the City Attorney will
399
file a motion in Circuit Court and then begin the process of
requesting approval from the United States Department of Justice
with respect to holding the bond referendum and presenting it to
the State Board of Elections who must certify this to put it on the
ballot.
The City Manager explained that Council does have an
alternative to this schedule if for some reason they are not ready
to move forward with the advertisement on July 20, wherein should
Council want to wait longer before taking the final action, the
latest date he believes Council can wait would be the August 22
meeting of Council, at which time a special meeting could be
called, and everything could still be worked out with filing the
motion in Circuit Court and requesting approval from the Department
of Justice and the State Board of Elections. Mr. Herbert
recommended that Council follow the current schedule as presented.
Without objection, the Mayor advised that Council would go
forward with the current proposed schedule as presented by the City
Manager for the Capital Improvement Program.
STATUS OF CAPITAL IMPROVEMENT PROGRAM:
CURRENT CAPITAL IMPROVEMENT PROJECTS: The Acting City
Engineer referred to the Capital Improvement Program Planning
Summary contained in the Capital Improvement Plan relating to
current Capital Improvement Projects. He explained that there are
three stages of cost estimates included in the projects, i.e.,
exceptional cost estimates, preliminary cost estimates, and final
cost estimates, and that the summary lists the category/title of
each project, the project completion cost, designated funding,
additional funding required, and source(s) for additional funding
required. It was advised that the following current projects will
require additional funding:
ADDITIONAL
FUNDING
REQUIRED
$ 523,097
PROJECT CATEGORY/TITLE
Roanoke City Jail Annex
SOURCES FOR
ADDITIONAL
mDING
CMERP, Capital
Fund Interest
Earnings or
Future Bond Issue
RCIT Addition - Site Improvements
$ 5,465,862
Sale of Property;
Capital Fund
Interest Earnings
Rallside Linear Park Study
$ 2,520,000
Future General
Obligation Bond
Issue
400
Middle School Modernization/
Additions
$22,225,000
Future General
Obligation Bond
Issue
Neighborhood Storm Drain Program
$ 9,724,594
Future General
Obligation Bond
Issue
Bridge Maintenance Program
$ 6,156,017
Future General
Obligation Bond
Issue
Traffic Signals - Replacement $
600,000
Future General
Obligation Bond
Issue
VDOT Highway Projects
$ 985,905
Future General
Obligation Bond
Issue
The City Manager explained the specifics of the current
Capital Improvement Projects, as follows:
ROANOKE CITY JAIL ANNEX: It was advised that the Roanoke City
Jail Annex project proposes constructing a two-story addition to
the existing Jail on property now occupied by an alley located
lnmiediately to the west, renovating two existing commercial
buildings (the DataSafe building and the Miller-Morgan building)
and constructing a two-story addition to the south of the Miller-
Morgan Building; that the buildings are proposed to create a single
Jail annex with 49,083 square feet of space, with the single cell
capacity of this addition being 160 beds or 300 beds if double
bunked; that the City Jail was constructed in the late 1970's and
was designed to accommodate 162 inmates; that presently, the daily
inmate population ranges from 475 to 500 inmates on a given day;
that the chronic inmate overcrowding has pushed the physical
resources at the City Jail well beyond their capacity forcing the
Sheriff to double-bunk and triple-bunk cells designed for single
occupancy; that there exists a critical need for additional inmate
bed space, day room space, storage space, and additional toilets
and shower facilities; that, in addition, more inmate program and
resource space must also be provided; and that the project will
meet Roanoke City inmate housing needs until the year 1995.
It was further advised that the City has met all requirements
for State jail construction funding reimbursement per Sections
53.1-80 through 53.1-82 of the Code of Virginia; that the Board of
Corrections approved the original request for reimbursement in the
amount of $1,913,940, or twenty-five percent of approved project
costs; however, since that time, project costs have escalated and
401
a request to increase this reimbursement amount must be made at a
future date; and that approval is subject to the availability of
funds and in compliance with Sections 53.1-80 through 53.1-82 of
the Code of Virginia.
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ADDITION - SITE
IMPROVEMENTS: It was advised that this project is the expansion of
the Roanoke Centre for Industry and Technology into the 141-acre
tract of land adjoining the Centre, and development is anticipated
in five phases; that Phase I includes infrastructure development to
serve two sites totaling 39 acres, at a cost of $1,418,757.00, and
engineering design of water, drainage, sanitary sewer, lighting and
roadway, at a cost of $81,243.00; that Phase II includes
infrastructure development to serve one 21-acre site, at a cost of
$873,297.00, and engineering design of water, drainage, sanitary
sewer, lighting and roadway, at a cost of $87,000.00; that Phase
III includes infrastructure development to serve two sites totaling
49 acres, at a cost of $681,675.00, and engineering design of
drainage, water, sanitary sewer, stormwater management, lighting
and roadway, at a cost of $68,000.00; that Phase IV includes
infrastructure development to serve one 24-acre site in Roanoke
Centre for Industry and Technology, 30 acres of adjoining property
and connecting to Manning Street, N. E., at a cost of $445,488.00,
acquisition of three acres of right of way at a cost of $81,720.00,
and engineering design of drainage, water, lighting and roadway, at
a cost of $45,000.00; and Phase V includes site grading for up to
six sites at a cost of $1,650,000.00, and design of grading plans
at a cost of $165,000.00.
It was explained that with only one prime site left in Roanoke
Centre for Industry and Technology, the City of Roanoke needs
available land for industrial development, and the recently
purchased 141-acre addition has been determined to be
environmentally sound and suitable for industrial use.
RAILSIDE LINEAR PARK: It was advised that this project would
provide a railside linear park along the main line of Norfolk
Southern railway between the Historic Market area and the Virginia
Museum of Transportation; that a conceptual plan has been prepared
which envisions an elevated pedestrian boardwalk, decorative
lighting, benches and landscaping; that Phase I would provide the
boardwalk and lighting at an estimated cost of $1,500,000.00; that
Phase II would provide the remaining benches and landscaping at an
estimated cost of $1,034,500.00; that this project is part of the
City Council summit recommendation for the need to coordinate and
promote tourism for downtown Roanoke, and the economic benefits
from this project will be significant by providing a link to the
Hotel Roanoke, the City Market, Henry Street and the Transportation
Museum; and that by adoption of Resolution No. 31799-121393, City
Council authorized execution of an agreement with Hayes, Seay,
Mattern and Mattern, Inc., to provide a concept design for a
railside linear park, and the study is nearing completion.
402
MIDDLE SCHOOL MODERNIZATION/ADDITIONS= It was advised that
middle school buildings constructed prior to 1955 are in need of
extensive modernization and renovation~ that the project would
involve the improvement of heating and ventilation systems,
classrooms, cafeterias, restrooms, libraries, athletic fields, and
storage rooms~ that mechanical, plumbing and electrical systems
will be brought into conformance with bullding codes, and buildings
would be made energy efficient and more accessible to the
handicapped~ that the useful life of buildings would be extended by
25 years and the physical plant would be made more conducive to the
health, safety and learning of students~ and dependent upon
provision of adequate funding, one middle school would be renovated
for each year of a four-year period starting in 1995 (Addison,
Breckinridge, Jackson and Woodrow Wilson). It was explained that
existing funds in the amount of $250,000.00 are from a previous
general obligation bond issue and additional funding required would
have to come from a future General Obligation Bond issue.
NEIGHBORHOOD STORM DRAIN PROGRAM: It was advised that this
program consists of planning and construction of projects currently
on the Neighborhood Storm Drain Priority List, and the next five
years' priorities are as follows~
PROJECT
TOTAL ESTIMATED COST
Baker Street, N. W.
Forest Park Boulevard, N. W.
Garnand Branch Flood Reduction
Project
Norwood/Chester:on, S. W.
Massachusetts Avenue, N. W.
Trevino Drive, N. E
salem Avenue/First Street, S.
Storm Drain Cross-Connection
$ 545,000.00
$1,100,000.00
$6,650,000.00
$1,050,000.00
$ 60,000.00
$ 430,000.00
$ 265,960.00
$ 38,351.00
It was explained that these projects were instituted after
citizens alerted City staff to problems they are experiencing in
their neighborhoods~ and that staff placed them on the Neighborhood
Storm Drain Priority list utilizing the following criteria:
2.
3.
4.
5.
6.
7.
Degree of Property Damage
Number of Properties Involved
Traffic and Legal Requirements
Frequency of Occurrence
Floodplain Situation
Duration of Problem
Age of Request
403
BRIDGE MAINTENANCE PROGRAM: It was advised that this program
consists of the ongoing inspection and maintenance of the 99 bridge
structures located throughout the City with needs reported through
annual bridge inspections; and that currently, the following
activities are in various stages of planning and construction=
Phase I:
Craig-Robertson Road over Garnand Branch, S. E.
(Bridge %8052)
Centre Avenue over Branch near 24th Street, N. W.
(Bridge %8060)
Shenandoah Avenue over Branch near 24th Street, N. W.
(Bridge 98042)
Walnut Avenue over Roanoke River, S. W. (Bridge #1816)
Jefferson Street over Railroad, S. W. (Bridge #8003)
Phase II:
2.
3.
4.
5.
7.
8.
9.
10.
11.
12.
Jefferson Street over Railroad, S. W. (Bridge #8003)
Hollins Road over Lick Run, N. E. (Bridge #8061)
Williamson Road over Railroad, S. W. (Bridge #1829)
First Street over Railroad, S. W. (Bridge #8002)
Broadway Street over Ore Branch, S. W. (Bridge #8038)
Bandy Road over Garnand Branch, S. E. (Bridge #8009)
Thompson Avenue over Garnand Branch, S. E. (Bridge #8056)
Brambleton over Murray Run, S. W. (Bridge #1820)
Main Street over Roanoke River and Railroad, S. W. -
Wasena (Bridge #1822)
9th Street over Roanoke River, S. E. (Bridge #8064)
Cove Road over Peters Creek (Bridge #8024)
Salem Turnpike over Peters Creek (Bridge #8026)
It was explained that bridge inspections are mandated by the
Commonwealth of Virginia; that an organized bridge maintenance
program funded in an ongoing manner is essential if we are to
perform the work in a cost-effective manner; that these projects
represent the City's highest priority as recommended through annual
and bi-annual inspections, and should this program be suspended,
the maintenance costs will go up as deterioration accelerates; that
some costs are actual contract amounts, and estimates are derived
from preliminary engineering studies conducted by in-house staff
and consultants; and that three bridges have been replaced and two
others are scheduled for repairs in fiscal year 1993-94, and one is
scheduled for replacement in fiscal year 1994-95.
404
TRAFFIC SIGNALS - REPLACEMENT: It was advised that traffic
signal controllers, as well as other components related to the
operation of traffic signals, must be repaired when failure occurs;
that the extent to which such repairs can be done depends upon the
availability of replacement parts; that due to rapid technological
advancement in the traffic signal controller industry, controllers
located at any of the City's 131 signalized intersections, some of
which are 40 years of age, continually lapse into obsolescence,
thereby making such replacement parts difficult, if not impossible,
to acquire; that in such cases, complete traffic signal controller
replacement is necessary; that this is projected to occur at six
intersections every year; and further, when controllers are
replaced, "coordination" with other nearby controllers is needed to
further improve traffic progression using devices that interconnect
the controllers. It was explained that a proposed replacement
guideline to be used includes the Williamson Road Signal System
consisting of Master Controller and 13 locations between Orange
Avenue and Hershberger Road, Ninth Street System to coordinate
recently placed controllers, 24th Street System to replace and
coordinate controllers, and Patterson Avenue and 13th Street,
S. W.; that traffic signals must continually operate in order to
provide for acceptable traffic flow and traffic safety; that any
traffic signal equipment that does not operate properly is
inefficient, which causes poor traffic progression, wastes man-
hours of vehicle occupants, wastes gasoline used by vehicles,
causes driver irritation and could lead to traffic accidents caused
by driver impatience· It was stated that each intersection
requires 6-9 months to design and install} and that these projects
are ongoing, but are presently on hold until funding becomes
available.
VDOT HIGHWAY PROJECTS: It was advised that this program
consists of providing the City's share of funding for the adopted
Virginia Department of Transportation projects, as follows:
1. Brandon Avenuet S. W. - Consists of widening the street
to five lanes for 1.~ miles between Edgewood Street and
the western City limits.
Peters Creek Road Extension~ N. W. Consists of
extending the existing four-lane street for 2.3 miles
from Melrose Avenue to Brandon Avenue.
10th Streett N. W. - Consists of widening the street to
four lanes for 0.8 mile between Gilmer Avenue, N. W., and
Andrews Road, N. W.
2nd Street/Gainsboro Road~ S. W. Consists of the
realignment and widening of existing streets to four
lanes for 0.7 mile and construction of a bridge at 2nd
Street and Shenandoah Avenue/Salem Avenue, S. W. (Project
extended between Orange Avenue and Salem Avenue)
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Wells Avenue Consists of widening the street to four
lanes for 0.3 mile between Willtamson Road and the future
Second Street/Gainsboro Road.
Street Enhancement - This project will provide for street
enhancements from Wells Avenue to Williamson Road. The
enhancements would include the plaza, bus shelter,
decorative street lighting, and entranceway signage.
5th Street Bridqe - Consists of replacement of existing
5th Street Bridge over Norfolk Southern Railway and
widening of approach roadway between Gllmer Avenue,
N. W., and Salem Avenue, S. W.
10.
11.
12.
It was explained that these projects are
traffic movement and safety as traffic flows
existing streets and bridges deteriorate.
10th Street - Consists of widening the street to four
lanes for 0.9 mile between Andrews Road, N. W., and
Wllllamson Road, N. W.; however, at this time, only
engineering costs have been programmed.
13th Street~ S. E./Hollins Road - Consists of widening
the street to four lanes for 0.8 mile between Dale
Avenue, S. E., and Orange Avenue, N. E. At this time,
only engineering costs have been programmed.
Pedestrian Bridge - Consists of constructing a new
pedestrian bridge spanning the Norfolk Southern Railroad
between the Market Area and the Hotel Roanoke/Conference
Center area.
Pedestrian Walkway Enhancement - An open-air, covered
loggia to connect the north end of pedestrian walkway to
the Conference Center.
Shenandoah Avenue Streetscape - This project will provide
for street enhancements to Wells Avenue and on the north
side of Shenandoah Avenue from Jefferson Street to
Williamson Road. The enhancements would include
sidewalks, trees and street lighting.
needed to ensure
increase and the
Mr. White referred to Item F, Streets, Bridges and Sidewalks
on the Capital Improvement Program Planning Summary and inquired
as to whether the City has a current program for new and additional
sidewalks; whereupon, the City Manager stated that in each capital
bond project, Council has historically included some sidewalks and
it has been completed; however, that is not to say that there are
406
not citizen interests in new projects which are back in the new
project section, but every time Council approves and the City sells
bonds, that project is zeroed out, and spending sidewalk funding is
not difficult. Mr. White commented that he believes when the City
gets to this bond issue there should be some money included for
sidewalks.
Wlth regard to the Railside Linear Park project, Mr. Clark
advised that in December 1993, Council authorized Hayes, Seay,
Mattern and Mattern to assist the City in the development of some
concepts on the idea of a Rallside Linear Park~ that one of the
first steps was to determine the definition of a railside linear
park, and many meetlngs were held with the interest groups in and
around downtown, with the Transportation Museum that included
representatives of Downtown Roanoke, Inc., the Arts Council, the
Hotel Roanoke Complex and downtown business owners, and from these
meetings a proposal was developed for what this project might
include. He pointed out the Hotel Roanoke, the First Union Tower
and Parking Garage, the proposed Pedestrian Bridge and the Virginia
Museum of Transportation, and advised that the idea from an
economic development standpoint is to try to tie these facilities
together, the City Market and its pedestrian orientation from the
Hotel Roanoke Conference Center and a destination attraction at the
Virginia Museum of Transportation, and to determine how this can be
made more user friendly, more pedestrian oriented and a way to
invite people to use this corridor. Mr. Clark explained that the
concept that has evolved for the railside linear park could be
compared to the Boardwalk in Atlantic City, New Jersey, of creating
a promenade elevated three or four feet above the street right
along the railroad to give people an opportunity to view our
rallwalk~ that the concept of several little nodes along the way
where some pedestrian activity could be oriented, for example, at
the end of warehouse row, is a very natural place to put a small
amphitheater in which there could be afternoon concerts or weekend
events, and at the other end of warehouse row where a building is
due to be torn down in connection with the Second Street Bridge is
another spot at which a pedestrian oriented activity could be
developed~ and that the railwalk could be elevated several feet
above the street with a decorative railing, benches, trees, and
decorative lighting that would create a concept like a boardwalk in
Atlantic City along the edge of the railroad tracks. He explained
that much of this is still conceptual} that the entire project with
landscaping, lighting, benches, the boardwalk and the whole concept
is estimated by the consultant to cost approximately $2.2 million,
and with engineering fees, it will cost approximately $2.5 million~
and that the consultant has developed what could be Phase I, which
would include only the boardwalk with lighting for approximately
$1.5 million, so that it could be a phased project.
407
Ms. Wyatt stated that she likes the concept and in particular,
tying the Center In The Square area and Market area in with the
Transportation Museum~ that from the standpoint of being a teacher,
it is helpful to have a way to bring school children in and get
them safely from one area to another through downtown, and she
believes this will be ver~ good for the City and throughout the
region for teaching purposes for school chlldren~ that one of the
things she would ask the ad~inistration to look at in the future,
which is something that is prohibitive about bringing children into
the City, is that there is no place to take them for lunch if they
are bringing bag lunches, and she would recommend some type of
"picnic" area that could be used for school outings during warm
weather, which could also be used for tourism. She pointed out
that this may encourage people to bring their families in for the
day, who might otherwise not be able to afford to eat in the
restaurants but could take advantage of the other attractions. Mr.
Clark stated that this concept would fit into the amphitheater
area; and that there is a tie proposed to the First Street Bridge,
providing a way to get up or down from the First Street Bridge so
that there is a pedestrian emphasis to the Henr~ Street area down
to this railwalk.
Mr. Edwards stated that he believes this is a wonderful
project, but it seems to him that not only does the need exist for
a way to get from point A to point B, but something is needed along
the way like shops, and it seems to him the warehouse building
between First and Second Streets needs to be developed into
something. Mr. Clark stated that all of the owners of these
buildings were very much participative in the process and it is
hoped that development of the rallwalk would be an encouragement to
them~ that some people envision these buildings as becoming
restaurants, such as those in the Shockoe Slip area in Richmond, or
small boutiques or other shops along this warehouse row strip; that
some warehouse uses are there now, and it is important to maintain
service access to one side of the building because some of the
people who are currently using it as warehouse space are very
protective of their service access; and some of the people are very
anxious to see this happen immediately, and others may be over
time.
Mr. Edwards commented that he sees this whole project tying
into the Hotel Roanoke/Conference Center, the Trade and Convention
Center, and the Henry Street Project. Mr. Clark stated that there
was a serious effort made to tie all of these projects in together.
Mr. White referred to the "conceptual" status of this project
and questioned at what point the conceptual development of a
project is far enough along that it will be competing for bond
money versus Just receiving planning money. He stated that from
what he has heard about this project, it is no further along than
the Henry Street project and the Henry Street project has been
408
under discussion for much longer than this project, and he is
comparing the Railside Linear Park project to the Henry Street
project. Mr. White also referred to other projects that will need
to be decided on, and specifically referred to the Jefferson Center
project which is already in the operational stage and needs more
development, and questioned how the Council will balance these
projects and decide which projects to fund.
The City Manager stated that the projects move from conceptual
into bond projects when Council decides they do; and as he goes
through the process to get there, with this project he looks at the
Conference Center, the Hotel, the Market Building and the
pedestrian tie that comes across, and then the other known project,
the Transportation Museum, which is existing and operational and
has several hundred thousand visitors coming to it, and this Is
only a way to link those two projects together. He pointed out
that in talking about how to encourage warehouse row to become
something more than it is, that most successful businessmen would
make that investment when they decided they could get a return on
their investment. He referred to the earlier reference by Mr.
White about the Jefferson Center project, and stated that back when
the Jefferson Center Foundation asked for $3.5 million in City
funds, he would not recommend it until they came up with some
leases in order to prove that they believed they could create
enough critical mass in that building that would help pay the
operating expenses; and that he believes the direction in which the
City needs to move with regard to the Henry Street project is that
the City needs to move beyond what he hopes to see in that area to
determine what it is going to take in terms of the public sector in
order to create an infrastructure that will allow the second half
of that, the private sector investment, to take place.
Mr. Parrott inquired as to whether the $2 million in
identified funding includes construction of any new restroom
facilities along the Rallside Linear Park; whereupon, Mr. Clark
advised that restrooms are not included. The City Manager stated
that he believes there are adequate restroom facilities in the
downtown area, with the exception of cases where large groups of
school children may be concerned.
Mr. Parrott questioned whether any thought has been given with
regard to the concept of developing the warehouse row area from a
warehouse concept to a restaurant or public accommodations concept,
and whether any upgrade in the public water and sewer systems in
this area will be required; whereupon, Mr. Kiser advised that there
is a main interceptor line coming up into that area to First
Street, and he has not analyzed it from First Street to Second
Street; however, he knows that the water system is good in the
Jefferson Street area, but he does not know whether any upgrades
will be necessary at this point.
4O9
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The Mayor stated that the City may want to take a look at the
buildings along the alley that runs behind the Crystal Tower
Building and consider changing the buildings to front on that side
so that the fronts of the buildings would be visible from warehouse
row, and to refocus where people would be making their entrances
off of Salem Avenue; that this would require closing the alley and
providing parking so that entrances could be made to the buildings
from the Salem Avenue side; and that this concept reincorporates
the idea of a railroad platform and he believes it will also
provide a sense of security in this area. Mayor Bowers further
stated that he believes if there is any one important thing that is
decided in this project, if it is going to be successful, it must
be completed from one end to the other, even if the first phase
does not include the benches, the public art, the shrubbery and
trees, etc.
NEW PROJECT REQUESTS= The City Manager highlighted the new
project requests as listed in the Capital Improvement Program
Planning Summary under New Project Requests, as follows:
PROJECT CATEGORY/TITLE
Long-Range Facilities Plan
ADDITIONAL
FUNDING
REQUIRED
$ 100,000
SOURCES FOR
ADDITIONAL
FUNDING REQUIRED
Capital Fund
Interest Earnings
Peters Creek Extension Fire
Station
$ 870,000
Future General
Obligation Bond
Issue
DRI-Kirk Avenue Improvements
$ 53,325
Capital Fund
Interest Earnings
Stone Printing Building
Acquisition
Improvements to Virginia Museum
of Transportation
$ 550,000
$ 1,624,874
Capital Fund
Interest Earnings
Future General
Obligation Bond
Issue, $812,437
matched with
funding from
Virginia Museum
of Transportation
Victory Stadium/Field House
Evaluation
Replacement of Cooling Systems
Public Schools
$ 100,000
- $ 800,000
Capital Fund
Interest Earnings
Future General
Obligation Bond
Issue
410
School Technology
$ 7,500,000
CMERP Fund,
$2,000,000;
Future General
Obligation Bond
I s s u e
$5,000,000;
Donations ,
$500,000
Upgrade Fire Alarm Systems -
Public Schools
$ 120,000
Future General
Obligation Bond
Issue
Computerized Traffic Signal
System $
1,350,000
Future General
Obligation Bond
Issue
Curb, Gutter and Sidewalk Program
$ 6,000,000
Future General
Obligation Bond
Issue
1-581 Connection/Valley View
Boulevard Extension
$ 7,700,000
State and Federal
Highway Funds or
Future Bond Issue
Roadway Safety Improvement Program $
300,000
Future General
Obligation Bond
Issue
Traffic Signals
New Signals
Installation of $ 1,200,000
Future General
Obligation Bond
Issue
Civic Center - Capital
Improvements
$ 728,000
Future General
Obligation Bond
Issue
Civic Center - Capital
Maintenance and Major Repairs
$ 1,587,200
Future General
Obligation Bond
Issue
The City Manager explained the specifics of the new project
requests, as follows:
LONG RANGE FACILITIES PLAN: It was advised that this project
would consist of the development of a long-range facilities plan
for the City organization in order to anticipate and plan for
growth in City programs and provide adequate office space and other
operational facilities so that programs can be operated at the
highest level of performance possible; and that the plan would
address the following issues:
411
m
m
Determination of the most cost-effective manner of
utilizing existing City facilities to meet the current
office and other facility space needs of its programs~
2. Development of future growth projections in office and
other facility space needs for the City's various
programs~
3. Identification of cost-effective alternatives for meeting
the City's facility space needs for the future; and
4. Recommendation of a long-range strategy for meeting
facility space needs and facilitating a high level of
program performance.
It was further advised that the Social Services Department
does not currently have adequate and appropriate space for program
operations, resulting in breaches of client confidentiality every
day~ that the State Department of Social Services is asking for
consideration of additional State and Federal funds to address the
problem, but a facilities plan is needed in order to get eighty
percent reimbursement from the State; that the Health Department
does not have adequate or conveniently located facilities for its
pro~ram operations~ that the current facility was built in 1949 to
house 56 people and space is currently needed to house 150 people,
so the department's programs have been decentralized to various
locations around the City to accommodate this need, and a single
adequate facility would be better to manage and more convenient to
clients~ that a recent study of space needs for the Police
Department documented the need for approximately 50,000 square feet
of operating space~ and that the Police Department now has only
32,500 square feet of space at its current location, and operating
conditions are extremely cramped and not conducive to a high level
of program performance.
It was explained that these are some of the major space issues
facing the City, and in addition, it is necessary to constantly
Juggle space assignments to meet program needs~ that a recent
example is the transfer of the Grants Compliance Office and Office
on Youth to the Jefferson Center to provide adequate operational
space that was not available in the Municipal Building, and the
Fire Administrative Offices, Police Training Academy and Water
Department Administrative Offices were moved to the Jefferson
Center to more adequately meet their needs~ and a long-range
facilities plan is needed to provide a proactive, rather than
reactive, approach to meeting our space needs.
PETERS CREEK EXTENSION FIRE STATION= It was advised that a
new fire station would be constructed in coordination with the
extension of Peters Creek Road to serve the southwest city area,
and the project would be a Roanoke City project with the estimated
cost representing the purchase of land, construction costs and
furnishings; that the area is currently served by Fire Station Nos.
4 and 12, and a permanent facility constructed in an optimum
location following the completion of the Peters Creek Road
extension would provide better fire protection in the western
portions of the city with no additional fire resources; and the
current facilities are leased stations costing $15,840 per year for
Fire Station No. 4 and $12,000 per year for Fire Station No. 12.
DOWNTOWN ROANOKE, INC. - KIRK AVENUE IMPROVEMENTS: It was
advised that this project would involve the area on Kirk Avenue
between Jefferson Street and Market Streets and would include
resurfacing the road, installing part raised concrete paver block
and part sidewalk along the north side of the street, installing 14
hanging baskets and 13 vertical flags, installing 7 lighting
standards and fixtures along the street, and installing a surface
level crosswalk using concrete paver block across the east end of
Kirk Avenue at the intersection of Market Street; that this block
of Kirk Avenue is the primary pedestrian connection between
Jefferson Street and the Historic Market area; that several
thousand pedestrians and several hundred vehicles try to interact
and use this space daily; that improvement of this block as
proposed would greatly enhance the safety of pedestrians and bridge
the vitality and activity of the Historic Market Area to Jefferson
Street and West Kirk Avenue; and that funding this project would
help encourage more of the Historic Market Area vitality and
traffic to move westward and ultimately provide assistance in
filling the vacant storefronts and returning the lost tax revenues
from the closed or relocated businesses. It was explained that
this project is currently identified by Downtown Roanoke, Inc., as
the top priority capital improvement project needed in downtown
Roanoke, and that the City owns the property where the project
would occur.
STONE PRINTING BUILDING ACQUISITION: It was advised that this
project consists of the acquisition of the former "Stone Printing"
building, and the property is needed for future needs relating to
the Hotel Roanoke and Conference Center; and that the property has
been offered for sale by the owner at $550,000.00.
IMPROVEMENTS TO VIRGINIA MUSEUM OF TRANSPORTATION: It was
advised that the proposed improvements have been designed so that
they may be accomplished in phases; that the first phase is to
renovate the existing front facade and construct improvements which
enhance the facility's identity and visibility, and invigorate and
humanize the pedestrian experience; that specifically, the Museum
will upgrade the front facade with paint, construct a new front
entry, and install two neon signs on the Museum's roof, and this
phase will also include building a pedestrian plaza in the area
between Second and Third Street; that the second phase of the
proposed improvements includes building a cover/shed for the
Museum's outside rail and road collection, and the design of this
413
cover will complement the roof lines of the existing freight
station and will have skylights to allow for natural lighting; that
development of the shed will be divided into four phases, and each
phase or increment is 70 foot by 180 foot, or 12,600 square feet in
area; and that the cost of building each phase is $15.00 per foot,
totaling approximately $189,000.00, and the total cost for all four
phases of the project will be $756,000.00 with design contingency
fees of $113,400.00, and the total for the second phase will be
$869,400.00.
It was further advised that the third phase of the proposed
improvements includes building an amphitheater where the back
parking lot presently is located; that this amphitheater would
provide a comfortable setting for visitors to enjoy "Roanoke's
River", the working line of the Norfolk Southern Railroad; that the
design includes an elevated platform along the tracks which
provides an extension for the City of Roanoke's proposed linear
art/rail walk; that the Museum would also use the amphitheater for
workshops, tours, lectures and special events; that the Roanoke
Valley Garden Club has chosen the Museum as their main project and
will play a big part in the landscaping needs for this area, as
well as the pedestrian plaza; and the total cost for building the
amphitheater is $375,474.00. It was stated that the Museum
proposes to fund this project in a variety of ways; that the cost
of completing three phases of the entire proposal is $1,624,874.00;
and that the Museum has applied for ISTEA funds and will also look
for private and corporate donations, and the Museum has requested
that the City provide 50 percent of the funding, or $812,437.00.
It was explained that the Virginia Museum of Transportation,
Inc., the official transportation museum of the Commonwealth of
Virginia, is housed in Roanoke's historic Norfolk and Western
Railroad Freight Station; that while this location compliments the
mission of the Museum and its significant rail and road collection,
the building's current physical appearance lacks noteworthy appeal
and some structural enhancements are needed to meet the current
needs of the facility; that in order to begin addressing some of
the challenges, professors and students from the College of
Architecture and Urban Studies to Virginia Polytechnic Institute
and State University presented ideas for enhancing the Museum's
facility in December 1993, and the enthusiasm generated from this
presentation led to the Museum's Board of Directors hiring the
architectural firm of Hayes, Seay, Mattern and Mattern, Inc. to
work with the College of Architecture and Urban Studies and the
Museum's Board to create a renovation plan for the Museum, and the
result was an exciting, doable plan for the Museum's future that
will compliment some of the City's initiatives for tourism
development; and that conceptual plans have been completed and the
Museum is seeking funding.
414
VICTORY STADIUM/FIELD HOUSE'EVALUATION: It was advised that
this project would involve a contract with a consultant to evaluate
Victory Stadium and prepare a report as to the current needs and
future opportunities of the facility and the site; that the study
would analyze the market trends and identify the revenue generating
potential of the property and/or present other possible options for
consideration; that this research would also assess the appropriate
infrastructure improvements in order to maximize the service
potential of the facility, and the study will also evaluate the
feasibility of an indoor track and supporting facilities; that a
determination ls needed as to whether the facility is a sleeping
giant or an unproductive dinosaur; and that Victory Stadium,
constructed in 1942, is a structure that is beginning to show its
age and wear, and in order to attract new and keep existing quality
athletic and festival events a plan of action needs to be
formulated.
REPLACEMENT OF COOLING SYSTEMS - PUBLIC SCHOOLS: It was
advised that the air conditioning systems installed in schools
constructed in the 1970's are nearing the end of their useful life;
that the age of the systems has led to frequent repairs/breakdowns
and many repair parts are difficult to obtain; that an engineering
study shows that the cost of replacing/upgrading these systems is
about $800,000.00; that the replacement of cooling systems is
required to improve energy efficiency, eliminate breakdowns, and
reduce repair costs; and that the project should commence in July
1995 and be completed by 1997.
SCHOOL TECHNOLOGY: It was advised that the schools now have
one computer for every 10 students and the objective is to reduce
the ratio to one computer to every five students within five years;
that computer technology requires that all instructional computers
within a school be linked to a network system to facilitate the use
of instructional software and student evaluation; that htgh-tech
information technology is required for school library-media centers
to allow students access to modern methods of information research;
that while the schools have been successful in obtaining Magnet
School funds to improve technology in selected schools,
approximately two-thirds of all City schools have not been eligible
for these funds and lack money for instructional technology
innovations; that the instructional technology objective would be
to equip these schools with a computer for every five students and
network these computers throughout the school; that appropriate
instructional software will be required to operate these systems,
and school library-media centers also must be equipped with a
computerized information retrieval system that has the capability
to retrieve information from local, regional and national
information networks; and a centralized technology training site
must be installed to educate staff on the use of instructional and
information technologies.
415
Il
UPGRADE OF FIRE ALARM SYSTEMS - PUBLIC SCHOOLS: It was
advised that schools not scheduled for renovation within the next
five years require the upgrade of their fire alarm systems to
comply with new local building codes; that system upgrade is
required to meet local building codes and improve building safety;
and that the funding status will depend upon a future General
Obligation Bond issue.
COMPUTERIZED TRAFFIC SIGNAL SYSTEM: It was advised that
installation of the City's existing Central Business District
Computerized Traffic Signal System, which controls and coordinates
traffic signal operations at 41 intersections in downtown Roanoke
was completed in 1980; that this system's central control system,
traffic signal controllers and cabinets, and communication cables
must be replaced; that the existing system is now obsolete due to
rapid technological advancements in the traffic signal system
industry; that the manufacturer of thls system no longer stocks
several of the major parts used in our system; that parts which are
available have become expensive; that the traffic signal control
equipment at each of the 41 intersections have also gone out of
production and replacement parts are difficult to obtain; that
traffic signals must continually operate in order to provide for
acceptable traffic flow and traffic safety; that system failure now
occurs regularly, as often as twice per week, causing the system to
fall back to its inefficient back-up system; that this results in
poor traffic progression, wastes man-hours of vehicle occupants,
wastes gasoline used by vehicles, causes driver irritation and
could lead to traffic accidents caused by driver impatience, and
requires department personnel to spend considerable amounts of time
to restore the system after each failure; that an estimate was
developed in consultation with the Virginia Department of
Transportation Traffic Engineers and consulting firms based upon
their knowledge of costs of other signal systems; and that this
project is on hold until funding becomes available.
CURB, GUTTER AND SIDEWALK PROGRAM: It was advised that this
program consists of replacing old and constructing new curb, gutter
and sidewalks in the four quadrants of the City where citizens have
requested them; that the total n,mber of requests was 341, as of
October 9, 1992; that many neighborhoods throughout the City need
new or replacement curb, gutter or sidewalk in order to improve
safety, drainage and aesthetics; that the source of estimates
include field visits and measurements by Department of Engineering
personnel and review of current and past curb, gutter and sidewalk
contract prices in the City of Roanoke, and means construction cost
tables which are updated annually, were also consulted; and the
funding status is dependent upon a future General Obligation Bond
issue.
416
1-581 CONNECTION/VALLEY VIEW BOULEVARD EXTENSION: It was
advised that a proposed new interchange on 1-581 would provide
additional access to Valley View Mall, the proposed Wal-Mart
Superstore, the Roanoke Regional Airport, as well as open up access
to over 130 acres of land for development; that a justification
study by Wilbur Smith Associates will provide the technical
information for use in trying to gain State and Federal approval
that is needed for this interchange; that the interchange
configuration has not been determined; that efforts need to be made
to gain approval for a compressed-diamond interchange; that Valley
View Boulevard would be extended to connect with the new
interchange; that the next option would be for a partial
interchange with ramps to and from the south only; that additional
access to 1-581 is needed to relieve the poor levels of service
experienced at the 1-581/Hershberger Road interchange, as well as
problems associated with Valley View Boulevard traffic, especially
at the interchange with Hershberger Road; and that the interchange
Justification study is nearly complete, with construction being
dependent upon State and Federal approvals.
It was further advised with regard to the funding status that
assuming the interchange is approved, efforts can be made to secure
State and Federal highway funds available on a competitive basis
with other projects in the State; and if funds are not available,
local funds would be needed, for which no source has been
identified; and portions of Valley View Boulevard Extension would
be paid for by benefitting property owners, and the City's cost
would be limited to $5,000,000.00.
ROADWAY SAFETY IMPROVEMENT PROGRAM: It was advised that the
City of Roanoke has approximately 2,800 street intersections; that
citizens occasionally advise the City of their concerns regarding
traffic safety situations at some of these intersections; that
while the City can often resolve many of these concerns with
improvements funded from departmental operating budgets, there
remain several locations where improvements necessitate funds not
within the financial capacity of department operating budgets; that
the funding would be used to reconstruct roadway alignments and
grades at various intersections which would result in better
visibility of approaching traffic; that four such locations that
would benefit from this reconstruction include King Street and
Berkley Road, N. E., Bennington Street and Rlverland Road, S. E.,
Hemlock Road and Nelms Lane, N. E., and Old Mountain Road and Nelms
Lane, N. E.; that this program would result in improved traffic
safety and a decrease in the number of traffic accidents that occur
at these locations; that the project is estimated at an average per
project of $12,500.00 for engineering, $12,500.00 for right-of-way
acquisition, and $50,000.00 for construction based upon in-house
stimates; that projects included in this program are on hold until
417
funding becomes available; that a Virginia Department of
Transportation Safety Grant in the amount of $150,000.00 has been
secured for King Street and Berkley Road, N. E., and Old Mountain
Road and Nelms Lane, N. E.; and a funding source will need to be
identified for the remaining $150,000.00 needed.
TRAFFIC SIGNALS - INSTkT.?.ATION OF NEW SIGNALS: It was advised
that the City of Roanoke has 131 intersections controlled by
traffic signals; that there are presently twelve additional
intersections that qualify for traffic signalization in accordance
with federal specifications found in the Manual On Uniform Control
Devices (MI~IN2D); that these specifications consider vehicle
volumes, delay, pedestrian activity and accident history; that this
project would provide funding for the signalization and related
work at four intersections; that the City's traffic signal ranking
system presently identifies the top four signalization needs; that
traffic volumes continue to grow on an annual basis in the City of
Roanoke; that this trend is projected to continue, and as it does,
more intersections will be added to the overall list of candidates
for signalization; that based upon past experience, Roanoke can
expect its citizens to place strong emphasis on the need to
signalize a particular intersection in any given year due to
traffic delays and/or a high number of traffic accidents; that
these legitimate needs must continue to be met to improve the
efficient and safe movement of traffic through heavily traveled
intersections; that the source of estimates is based upon
historical cost data for other signalization projects, and
anticipation of costs expected for these four signalization
projects; that these signalization projects are on hold until
funding becomes available, and each project would be scheduled
individually with each project requiring 9-12 months to design and
construct; and no funding has been identified for this project.
CAPITAL IMPROVEMENTS - CIVIC CENTER: It was advised that this
project consists of installing an enclosure over the front entrance
to the Exhibit Hall; installing a directional sign for the Exhibit
Hall entrance; installing an enclosure over the rear entrance of
the Coliseum and constructing an outside building for storage of
equipment; constructing seating platforms for the disabled in the
Coliseum and Auditorium; enlarging the Administration Office space
into the Vestibule area; installing a monolithic floor system
composed of an epoxy mastic material over the Coliseum concourse;
installing a ramp for the disabled in front of the Coliseum;
installing an orchestra shell in the Auditorium; enclosing the
Auditorium Terrace entrance; and replacing the existing Coliseum
scoreboard by private donation. It was further advised that the
ramp for the disabled and seating area are needed to comply with
the Americans With Disabilities Act; that the enclosure is needed
over the Auditorium balcony to better utilize the facility; that
the orchestra shell was removed from the Auditorium and needs
replacing; that the enclosure is needed over the Exhibit Hall steps
418
to eliminate dangerous conditions during inclement weather
conditions; that the directional sign is needed to identify the
location of the Exhibit Ball; that the existing scoreboard is old
and replacement parts are not available; that the Civic Center
needs additional office space for future expansion and an enclosure
is needed over the ramp at the rear of the Coliseum to eliminate
hazardous working conditions; that the facility is in need of
capital improvements to enhance facility usage by lessees and
patrons; and that funding for replacement of the existing Coliseum
scoreboard will be provided b y private donation, and the remaining
project funding will come from a future general obligation bond
issue.
CAPITAL MAINTENANCE AND MAJOR REPAIRS - CIVIC CENTER: It was
advised that this project consists of replacing existing fire and
temperature control system, replacing the Auditorium stage
flooring, repaving and re-striping the parking lot, pressure
cleaning and repainting all exterior surfaces, replacing foam and
covers for 8,372 permanent seats in the Coliseum, replacing side
and end risers with motorized retractable units, replacing 6,000
square feet of existing damaged sidewalks surrounding the facility,
directional signage and parking improvements, and additional
facilities for ladies restroom. It was further advised that Civic
Center construction was completed in March, 1971; that due to usage
over the past 22 years, the facility has deteriorated and is in
need of major capital maintenance; that the existing fire and
temperature control system is obsolete and parts are no longer
available; that the Auditorium stage floor is splintered and
dangerous for many events; that the parking lot has many cracks and
potholes and is badly in need of repaying; that permanent seating
in the Collseum needs replacement of foam cushions, spring and seat
covers; that the useful life of present seating has expired; that
existing risers are worn out and require continuous maintenance;
that there are insufficient facilities available in the Coliseum
ladies restroom; that parking directional signage is needed, as
well as more parking and an improved counting system; and that with
regard to the funding status, the bid for repaying and re-striping
of the parking lot has been awarded, and funding for the remaining
projects would come from a future general obligation bond issue.
Mrs. Bowles inquired as to the status of the auditorium
renovation at the Jefferson Center; whereupon, the City Manager
stated that it is the Jefferson Center's project to renovate the
auditorium; that the targeted use for the auditorium is conceptual
at this point, and that Judge Fitzpatrick had advised him that the
Roanoke Symphony, the Opera, the Junior Miss, the Kiwanis, the
Travelogue and the Ballet were essentially those who have expressed
an interest in using the auditorium if it is available; that there
had not been any feasibility report generated; and he had delayed
recommending the Jefferson Center project until some leases were
entered in terms of the intended use. Be stated that in talking
with the Civic Center management, the biggest cost at the Civic
419
Center is the auditorium, which is the big time loser at that
facility; however, he pointed out that the Civic Center was built
for the use of the community, and there are not very many civic
centers in the United States that make money, in that it is just
not the nature of these facilities to make money. He stated that
one of his concerns was the loss of the Symphony to the Jefferson
Center Auditorium, but the Civic Center staff has told him that he
should not be concerned inasmuch as the flat fee rental the
Symphony pays to use the Civic Center Auditorium does not cover the
costs anyway; that his initial alarm was that we may be creating a
problem for ourselves at the Jefferson Center by spending
million of public money to move activities out of the Civic Center,
which is still a concern of his; that another concern he has is
that the Jefferson Center has not even looked at the operating
impact of operating the auditorium, and his thought process
automatically leads to where the revenue will come from for the
facility if they build it and try to operate it; that the Jefferson
Center has not thought this through and has not set a system of
fees, and there should be some real concern if the City launches
into this project; and that a feasibility study should be conducted
to know what the operating costs will be. In answer to a question
from the Mayor with regard to ways to assist and cooperate with the
Jefferson Center in getting the other portion of the building
renovated for leasing purposes in order for it to become a money
maker, the City Manager stated that he believes the Jefferson
Center Foundation feels that if there is any money to be raised
publicly it is associated with that auditorium.
(At this point, 4:45 p.m., Council Member Wyatt left the meeting.)
There was discussion with regard to the acoustics of the
Jefferson Center auditorium, and references were made to other
similar facilities in the area.
The City Manager referred to the line item under Miscellaneous
New Project Requests relating to a Parking Facility for the
Jefferson Center, and stated that in the long term development of
the Jefferson High School they are in dire need of parking space;
that the City's internal parking committee has focused on
potentially creating parking for municipal employees during the
day, which will also benefit the Jefferson Center in the evenings;
and that he does not believe this needs to go in terms of a
referendum, but it might need to be a part of a wider capital
improvement program. In response to a question from Mr. Edwards as
to the area proposed to be used for parking, the City Manager
advised that the committee has looked at the east side of the
building where multi-housing exists right above the YMCA, and
suggested the possibility of cleaning out that area, and going down
one street to try to pick up any available clean lots.
420
With regard to the request under Parks for the Victory
Stadium/Field House evaluation project, the City Manager stated
that this is a capital improvement issue but not necessarily a
general obligation bond issue; that it is intended to try and
provide the engineering staff with some resources to determine what
the potential reuse of Victory Stadium might be and secondly, to
get at the issue regarding a Field House; and that the $100,000
estimated amount includes roughly $50,000 for each side of this
issue; and that the need exists to begin to get the school
administration, the athletic community and citizens who live in
that vicinlty involved in the process.
Mr. White commented that he feels the School Board and the
school administration should be involved in the project, and even
if they are not willing to participate in the funding, they should
be involved in the development and study process.
Mr. Edwards provided a briefing with regard to discussions
held by members of a Field House Steering Committee over the past
six weeks or so, and advised that the original concept was to start
from scratch and build a field house in some location that the City
already owns; that more recently, it came to the committee's
attention that Celebration Station, which is owned by First Union
Bank, is on the market for $3.25 million; that the building is
located near the Airport, it has over 1,000 parking spaces, and
roughly one-quarter of the building is already being leased until
1998, with options to renew for up to an additional ten years; that
essentially, the building already has rental income in excess of
$300,000 per year guaranteed; that an approximately 700 foot by 200
foot portion of the building is empty, which is twice the space
that would be needed for a field house; that this portion was
recently remodeled into offices and shops, and if this area was
gutted, these materials would be of some value; that he will
receive information within the week from Ray Craighead, an
engineer, as to how much it would cost to gut the facility and then
put back in what is needed for a field house; and that his guess
for conceptual purposes is that the cost will be between $800,000
and $1 million, and he believes First Union would be willing to
sell the building for less than $3.25 million. He stated that
Roanoke County may be willing to participate in the cost of the
proposed facility, and pointed out the possibility of charging the
City and County school systems for use of the facility.
Mr. Edwards further explained plans which would include an
indoor soccer field with seating for 850 spectators, a 200-meter
track, locker rooms, basketball courts, and gymnastics, and stated
that the facility could be rented out for tournaments and used for
winter sports activities, and that Roanoke County also may be
interested in using the facility for Northside High School
activities. He pointed out that this plan may be workable if the
building could be purchased and renovated for approximately $4
million, and if there was in excess of $400,000 per year in rental
421
income to pay it off; that he does not know what the operational
costs would be, but it seems to him this would be the kind of
facility that would pay for itself; and that it would serve a very
important function in the community, as well as bring in revenue to
the area in terms of economic development.
The City Manager advised that he would present a report to
Council next week with specific recommendations on items to be
included in the $23 million bond issue.
Mr. White commented that the City is possibly getting ready to
spend $23 million in capital funds, and his concern would be that
the City does not get into the situation of where there is no plan
to include full participation from all the different trades,
minority groups, or local labor; and he would hope that as a part
of the bond package the City Manager would include a note to let
Council know what mechanisms are in place to avoid having to go out
and create a whole special group to ensure that all segments of the
community are involved in these capital projects.
The City Manager stated that he does not have a staff
dedicated to this project, and that he sees the need for a group
discussion with regard to whether or not Council wants him to
create and dedicate staff to this particular project, and that he
understands the need to continue the ongoing discussion.
The Mayor expressed appreciation to the City Manager and
members of the City staff who participated in the capital
improvement program development process. The Mayor pointed out
that it is his understanding that the advertising or publicity for
a bond issue is usually handled by the Chamber of Commerce, and he
suggested that the City Manager contact John Stroud or Joe
Vipperman to let them know that this is coming and to emphasize
right from the beginning that City Council and the City
Administration are anticipating the Chamber's support of this bond
issue.
There being no further business, the Mayor declared the
meeting adjourned at 5:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
422
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
July 11, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, July ll,
1994, at 10=00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT= Council Members John S. Edwards, Delvis O. McCadden
(arrived at 2=00 p.m.), John H. Parrott, William White, Sr.,
Linda F. Wyatt, Elizabeth T. Bowles and Mayor David A. Bowers .... 7.
ABSENT= None ............................................... 0.
OFFICERS PRESENT= W. Robert Herbert, City Manager} James D.
Ritchie, Sr., Assistant City Manager} Wllburn C. Dibling, Jr., City
Attorney} James D. Grisso, Director of Finance} and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend
Charles T. Green.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BID OPENINGS
CITY PROPERTY-CHURCH AVENUE PARKING GARAGE-UNITED
STATES POST OFFICE-FIRST UNION NATIONAL BANK: Pursuant
to notice of advertisement for bids for leasing a portion
of the first floor space in a building located at 101
Church Avenue, S. W., for renovation at bidder's cost for
use as commercial or office space, said bids to be
received by the City Clerk until 9:30 a.m., on Monday,
July 11, 1994, and to be held, opened and read before the
Council at 10:00 a.m., on that date, or as soon
thereafter as the matter may be heard, the Mayor asked if
anyone had any questions about the advertisement for
bids, and no representative present raising any question,
the Mayor instructed the City Clerk to proceed with the
opening of the bids; whereupon, the City Clerk opened and
read the following bid submitted by the United States
Postal Service as follows:
I
423
ACTION:
ACTION:
Annual Rental Years 1 5 -
Annual Rental Years 6 - 10
Annual Rental Years 11 - 15 -
Annual Rental Years 16 - 20 -
(For full text, see bid on file
Office.)
$31,800.00
$35,800.00
$40,120.00
$44,935.00
in the City Clerk's
Mr. White moved that the bid be referred to a
committee to be appointed by the Mayor for study, report
and recommendation to Council. The motion was seconded by
Mr. Parrott and adopted.
The Mayor appointed william White, Sr., Chairperson,
John H. Parrott, William F. Clark and Kit B. Kiser as
members of the committee.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or formS, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. The Mayor
further advised that it had been requested that Item C-6,
a report of the City Manager with regard to a contractual
agreement with Towers Perrin to provide planning
assistance in identifying services that could be provided
regionally, be removed from the Consent Agenda for
consideration as a separate agenda item. Mayor Bowers
called specific attention to one request for an Executive
Session to discuss vacancies on various authorities,
boards, commissions and committees appointed by Council.
OATHS OF OFFiCE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointed by CounCil, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
424
ACTION:
ACTION:
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motlon was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
COUNCIL-CITY GOVERNMENT-STATE OF THE CITY REPORTS:
The 1994 State of the City Report as presented by Mayor
David A. Bowers at the Organizational Meeting of Council
on Tuesday, July 5, 1994, was before Council.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the recommendations be
referred to the City Manager for study, report and
recommendation to Council. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... O.
(Council Member McCadden was absent.)
ACTS OF ACKNOWLEDGEMENT-CLEAN VALLEY COUNCIL-
RECYCLING-SCHOOLS: A communication from Mayor David A.
Bowers transmitting an article from the Blue Ridge
Reqional Business Journal with regard to neighborhood
recycling efforts of three young men, and suggesting that
the matter of recognizing young people who have
demonstrated environmental concerns be referred to the
City Manager, the Clean Valley Committee and the
Superintendent of Schools for appropriate response, was
before Council.
(For full text, see communication on file in the City
Clerk's Office.)
425
ACTION:
ACTION:
Mrs. Bowles moved that the matter be referred to the
City Manager, the Clean Valley Committee, and the
Superintendent of Schools for appropriate response. The
motion was seconded by Mr. Edwards and adopted by the
following vote~
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY RESOURCE
AUTHORITY: A communication from Council Member John H.
Parrott tendering his resignation as a member of the
Roanoke Valley Resource Authority, advising that he is
willing to serve until his successor is appointed by
Council, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed and that the resignation be accepted. The
motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
STATE HiGHWAYS-LEGISLATION-TRAFFIC: A report of the
City Manager in connection with a Virginia Department of
Transportation corridor study to determine the
feasibility of improving Route 220 from Roanoke to
Martinsvllle, was before Council.
The City Manager advised that on December 13, 1993,
Council adopted Resolution No. 31794-121393, which
requested the Virginia Department of Transportation
(VDOT) to conduct a corridor study on U.S. Route 220 from
Interstate 581 to the North Carolina state line for the
purpose of developing a specific plan and schedule for
needed improvements, with other localities along the
U. S. Route 220 corridor having made similar requests of
426
ACTION:
ACTION=
VDOT; and accordingly, VDOT has now included $100,000.00
in its revlsed Slx-Year Plan for a corridor study to
determine the feasibility of Improving Route 220 from
Roanoke to Martinsville.
It was further advised that in a similar, yet
separate, effort through the U. S. House of
Representatives Surface Transportation Subcommittee,
legislation was proposed in May of 1994 for $5 million
for initial planning and engineering of a new
"interstate-quality" highway as part of the National
Highway System, which would improve existing U. S. Route
220 between Roanoke and Greensboro and is referred to as
Interstate 83~ and this legislation has now passed the
House of Representatives and awaits U. S. Senate action
which could occur as early as the su~uuer of 1994, or be
postponed until 1995.
It was explained that the Virginia Department of
Transportation has advised that no further action by the
City is necessary at this tlme~ and VDOT understands the
City's interest and will keep the City informed as the
study progresses, with Council to be advised if further
action is needed.
(For full text, see report on file in the City Clerk's
Offlce.)
Mrs. Bowles moved that the report be received and
filed. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING
DISTRICT COMMISSION-COUNCIL: A report of qualification
of John S. Edwards as a member of the Fifth Planning
District Com~ission, for a term ending June 30, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
427
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
ACTION:
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-SCHOOLS: A report of
qualification of John H. Saunders, Marllyn L. Curtis and
Marsha W. Ellison as Trustees of the Roanoke City School
Board, for terms ending June 30, 1997, was before
Council.
(See Oaths or Affirmations of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ....................................... 0.
ACTION:
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-LIBRARIES: A report of
qualification of Frank J. Eastburn as a member of the
Roanoke Public Library Board, for a term ending June 30,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
REGULAR AGENDA
CITY GOVERNMENT-REGIONAL COOPERATION-CONSULTANTS
REPORTS: A report of the City Manager advising that a
communication was sent to Council on December 10, 1993,
detailing the status of the process undertaken by Roanoke
428
Valley governments to explore regional approaches to
governmental service delivery; and following receipt of
the communication by Council, a letter was sent to the
consulting firm of Towers Perrin by a planning group
representing the Valley governments requesting that the
firm provide assistance in identifying those services
that could be provided regionally.
The City Manager further advised that a response has
been received from Towers Perrin stating that the
estimated cost of their assistance will be $25,000.00 to
$30,000.00, which exceeds the planning group's requested
budget of $15,000.00, however, the City Manager noted
that he was comfortable with the recommended approach in
assisting the planning group and does not believe that
the proposed budget of Towers Perrin for services is
exorbitant.
The City Manager noted that it is his opinion that
it is necessary for the City to continue to participate
in the process to pursue what is understood to be
Council's desire to identify a package of potential
services that, if provided regionally, would meet the
needs of the region and be socially responsible to the
citizens of Roanoke; therefore, the City Manager
recommended that Council concur in the following actions=
authorize the City Manager to approve, on
behalf of the City, a contractual agreement
with Towers Perrin to provide planning
assistance as outlined in a communication
attached to the City Manager's report;
authorize the City Manager to expend up to an
amount equivalent to the City's pro rata share
(based on population) of one-half of the
proposed budget for the consultant to fund the
contractual agreement, the City's estimated
share to be less than $7,000.00, with the
business community proposing to fund one-half
of the cost of the study, and local
governments are proposed to fund the remaining
one-half on a pro rata share basis.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
429
ACTION:
(#32091-071194) A RESOLUTION authorizing the City
Manager to enter into a contract with Towers Perrin to
provide professional services in connection with the
exploration of regional approaches to governmental
service delivery.
(For full text of Resolution, see Resolution Book No. 56,
page 256.)
Mrs. Bowles moved the adoption of Resolution No.
32091-071194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ELECTIONS-COUNCIL: The Reverend Charles T. Green,
1731 Hanover Avenue, N. W., having placed an item on the
agenda with regard to a system of electing Roanoke City
Council Members via a modified ward/district system, the
matter was before the body.
The Mayor advised that ten persons had registered to
speak on the matter, that Reverend Green had requested to
be the last speaker and in view of the number of
speakers, he asked that each speaker limit their remarks
to five minutes or less.
The Reverend D. Elliott Hipp, 1122 Morehead Avenue,
S. E., Pastor, Belmont Baptist Church, requested that
Council take all necessary steps to change the method in
which City Council Members are elected from the current
at-large system to a system whereby Council Members will
be elected from districts or wards. He pointed out that
as he talked with individuals throughout southeast
Roanoke, they were enthusiastically in support of the
request, and he asked that Council take special note
because southeast is an area of the City that has been
labeled in the past as apathetic, uninterested in issues,
and not willing to stand up for itself. He advised that
neighborhoods have common interests and needs that differ
from one neighborhood to another, and each area of the
City should have one person to represent the specific
interests/concerns of that area.
430
Mr. Thaddeus H. Hale, Jr., 4757 Biltmore Drive,
N.W., urged immediate implementation of a district
representation system for electing City Council Members.
He advised that one of the positive aspects of district
representatives is that each district of the City will
have a representative of their choice on City Council.
He noted that advocates of the present at-large system
state that there are adequate Council Members from
walks of life presently seated on City Council, but he
questioned if all sections of the City are properly
represented. He stated that supporters of district
representation wish to insure election of certain types
of candidates which, in turn, will insure election of
City Council Members who will lend voices to certain
types of community concerns and enhance any debate
concerning the overall welfare of the City as a whole.
He added that interests of the City's various communities
need to be heard, and Council Members who are accountable
to a certain segment of the electorate will be in a more
advantageous position to advocate the interests of a
specific section of the City in a principled debate
toward a broader definition of what is best for the City.
He stated that another positive aspect of district
representation is the ability of presently unrepresented
neighborhoods to have fair and equal access in the
governing process, one example being the citizens of
southeast Roanoke.
Ms. Marie L. Dull, 821 Tazewell Avenue, S. E.,
addressed the need for more community activities for the
youth of southeast Roanoke, and asked that a movie
theatre be constructed in southeast within walking
distance for those citizens who cannot afford private
transportation. She requested that weekend activities be
planned for youth, such as dances or a teen center, and
called attention to the illegal sale of alcohol to
underage teens by some merchants in the southeast area.
The Mayor requested that the Director of Public
Safety contact Ms. Dull to discuss recreation activities
sponsored by the City for Roanoke's youth, as well as
summer job opportunities.
Mr. Elmer C. Fitzgerald, 1740 18th Street, S. E.,
advised that he lives in the Rlverdale section of
southeast Roanoke which does not have representation on
City Council; and since the Riverdale area was annexed to
the City in 1949, it has become a dumping ground for
numerous undesirable City projects. He spoke in support
of the district system for electing City Council Members.
431
Ms. Lenora V. Williams, 1218 6th Street, S. E.,
advised that as a resident of southeast Roanoke, she
favors the district system of electing City Council
Members which would insure that southeast will be
adequately represented. She pointed out that since
representatives of the United States Congress and the
¥irginia General Asse~ly are elected from election
districts, she did not understand why the same procedure
could not be applied for election of City Council
Members.
Ms. M. Wendy O'Neil, 1526 Monterey Road, N. E.,
spoke on behalf of the modified ward system, advising
that Roanoke is blessed with a diverse population which
sets the City apart and should instill a sense of pride.
She stated that Council has the opportunity to
demonstrate clear and effective leadership to uphold key
American principles -- government of the people,
goverrunent by the people and government for the people.
She asked that Council demonstrate to the children of the
City of Roanoke and to their children that citizens of
Roanoke City stood united and solid in support of equal
representation because it was the right thing to do. She
advised that a modified ward system would allow all
citizens to share in the decisionmaking process, allow
all citizens to share responsibility, and allow all
citizens to share the City's successes and challenges.
Mr. Ray W. Barbour, 686 Montrose Avenue, S. E.,
advised that southeast Roanoke has no representation on
City Council. He stated that he attended meetings which
were held for the purpose of establishing the Enterprise
communities Program during which time citizens repeatedly
stated that they were not being adequately represented by
City council, and Council was accused of conducting far
too much of the City's business behind closed doors.
Mr. Benjamin F. Tyree, 2501 Hanover Avenue, N. W.,
advised that the small turnout for City Council elections
in the past should be an indication that something is
wrong with the present system. He stated that he remains
in favor of the modified ward system which would
eliminate the sentiment of citizens that they are not
properly represented.
Ms. Evangeline B. Jeffrey, 3731 Wilmont Avenue,
S. W., advised that presently when citizens present a
concern(s) to City Council, Council has little or no time
to research or educate itself with regard to those
concerns, however, under a modified ward system, the
district representative would make the general Council
aware of concerns before presentations are made to the
432
entire Council, and in many cases, minor concerns could
be handled by the district representative in a more
effective and expedient manner. She pointed out that
presently, no open or clearly defined areas of
responsibility exist for Council persons relative to
neighborhoods or community concerns, and, in today's
environment, it is unfair, unjust, unspeakable and
slightly ridiculous to have a representative elected at
large by the populace and be assigned ever so subtly to
represent a community because of the color of his or her
skin. She advised that accountability is the key factor
in what citizens expect today in representation, that a
Council person elected at large may not appreciate being
forced to represent a specific group, or may be reluctant
to represent a certain community because that Council
Member is perceived as a representative of the total
community at large. She advised that an ethnic group of
any citizenship or nationality can lead a community in a
specific job if applied for and elected specifically to
represent that neighborhood or community. She stated
that citizens are tired of meeting with Council persons,
regardless of their color, in private only to discover at
some future date that they are afraid to speak because of
their at-large status. She advised that citizens want
open, clearly defined representation which will help
Council to pursue the mission of citizen representation.
She stated that change is generally somewhat difficult,
but it is necessary if a locality is to become less
antiquated, less resistant to the will of the citizens,
and if it is to become more progressive, more Just, more
fair, more realistic, and more democratic in its form of
government. Inasmuch as Council has been given the power
to change the present at-large system to a modified
district system, she requested that Council adopt a
modified district system and allow democracy to rule.
Mr. A. Byron Smith, 4710 Cheraw Lake Road, N. W.,
advised that the City has a system of electing Council
members at-large and it is difficult for persons serving
at-large to devote a great deal of attention to any one
area because their position is that they must be
responsive to all areas of the City. He called attention
to the need for each section of the City to have a
district representative which is the modern trend of
representation at the State level, and other cities in
the Commonwealth have followed that example. Under the
present at-large system, he stated that the majority of
citizens of the City of Roanoke do not feel that their
opinion counts, and suggested that Council review the
matter and cause it to be an item of concern by enacting
the modified ward system for electing City Council
Members.
433
The Reverend Charles T. Green, 1731 Hanover Avenue,
N. W., advised that the matter is not a racial issue and
his concern does not relate to the number of blacks or
the number of whites on City Council, however he is
concerned about represe~tation because under the present
at-large system, Council can ignore any area of the City.
He stated that if he had a representative in his
district, he would not have to go through the level of
bureaucracy that currently exists in order to get
something done by City officials. He added that the
present at-larqe system discourages citizens from making
requests of City government because they feel that their
request will not be heard, whereas, with the modified
district system, a citizen would go to their district
representative for assistance. He requested that Council
approve a modified ward system which would consist of
five wards, with the Mayor and Vice-Mayor serving at-
large. Under such a system, he stated that it does not
mean that Council must be divided on issues, but Council
can work together much more cohesively if the Council is
divided into district representation. He stated that the
reason many citizens do not vote or register to vote is
because they feel that they do not have a particular
representative on the City Council that they can approach
with their requests or concerns. He added that decisions
relative to a specific neighborhood are, in many
instances, made by Council persons who do not reside in
that neighborhood~ and it is impossible for seven Council
Members elected at large to represent the entire
population of the City of Roanoke. He urged that Council
vote i~mediatel¥ in a positive manner to change the
present system of electing City Council Members from the
at-large method to a modified ward system.
Mr. Edwards moved that the matter be referred to the
City Attorney for review and report to Council. The
motion was seconded by Ms. Wyatt.
Mr. White advised that the motion should be more
specific in setting forth the City Attorney's assignment,
and suggested that the motion state that the City
Attorney be requested to report to Council on all aspects
of changing the election of City Council Members from the
present at-large method to the modified ward system, as
well as the procedure to be followed for holding a
referendum on the question.
434
ACTION:
ACTION:
Reverend Green advised that the question does not
have to be approved by the voters of Roanoke via a
referendum inasmuch as Council may request that the
Virginia General Assembly amend the City Charter to
provide for implementation of the modified ward system,
and he encouraged that Council proceed in that manner.
Upon question, the City Attorney advised that 30
days should be sufficient time to prepare his report.
Following discussion and in clarification of his
motion, Mr. Edwards moved that the matter of a modified
ward/district system be referred to the City Attorney for
a legal opinion in connection with all aspects of the
proposal, said report to be submitted to Council at its
regular meeting on Monday, August 8, 1994. The motion
was seconded by Ms. Wyatt and adopted.
Reverend Hipp advised that another issue of concern
relates to how district lines will be drawn and inquired
if the City Attorney will address that aspect in his
report; whereupon, the Mayor advised that he would
anticipate that the City Attorney will address all
aspects pertaining to a modified ward system.
The Mayor requested that the Members of Council be
provided with a copy of the City Attorney's previous
report on the matter and copy of a report of the Citizens
Task Force assigned to study alternative methods of
electing City Council Members.
Mr. Henry Craighead, 1625 Orange Avenue, N. W.,
spoke in support of the modified ward system, and advised
that it is a form of election of City Council Members
that should have been implemented some time ago.
COMPLAINTS-HOTEL ROANOKE CONFERENCE CENTER-STREETS
AND ALLEYS: Ms. Evelyn D. Bethel, 35 Patton Avenue,
N. E., appeared before Council, and complained about
rodents and bugs in the area of the Hotel Roanoke
Conference Center site which are the direct result of
construction and excavation.
Without objection by Council, the Mayor advised that
Ms. Bethel's concerns would be referred to the City
Manager for referral to the Roanoke City Health
Department.
CITY PROPERTY-CHURCH AVENUE PARKING GARAGE-UNITED
STATES POST OFFICE-FIRSTUNION NATIONAL BANK: Earlier in
the meeting, the City Clerk having opened and read the
one bid received by the City from the United States
435
Postal Service for leasing a portion of the first floor
space in a building located at 101 Church Avenue, S. W.,
for renovation at bidder's cost for use as commercial or
office space, the matter was again before the body.
The bid of the United States Postal Service having
been referred to a committee appointed by the Mayor for
study, report and recommendation to Council, Council
Member White, Chairperson of the committee, presented a
written report on behalf of the committee, recommending
that Council take the following actions:
accept the bid from the United States Postal Service for
lease of office space at 101 Church Avenue providing:
20 year lease with an option to terminate the
lease at the end of ten years
lease rates
initial ten years
1 - 5 $31,800.00
6 - 10 35,800.00
$159,000.00
179,000.00
second ten years
11- 15 $40,120.00
16 - 20 44,935.00
$200,600.00
224,675.00
United States Postal service will make a
minimum of $300,000.00 in improvements
including bringing the building into full
compliance with ADA;
authorize the City Manager to enter into a lease
agreement, approved as to form by the City Attorney, with
the United States Postal Service for the space at 101
Church Avenue;
authorize the City Manager to enter into an agreement,
approved as to form by the City Attorney, with First
Union National Bank of Virginia to release First Union
from its existing lease for space at 101 Church Avenue,
the lease to be effective upon execution of the new lease
with the United States Postal Service and to provide for
removal of all asbestos and other hazardous material
placed in the building by First Union; and
436
ACTION:
authorize the City Manager to enter into a management
agreement, approved as to form by the Attorney, with
Edwin C. Mall Associates, Inc., for the consideration of
$100.00 for the first ten years and $14,899.00 for the
second ten years, payable at the beginning of the second
ten years if the lease is not terminated.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White moved that the following ordinance be
placed upon its first reading:
(#32092) AN ORDINANCE authorizing the lease of a
portion of the first floor space in the building located
at 101 Church Avenue within the City for renovation as
commercial or office space; and authorizing the
appropriate City officials to execute a Lease Agreement
therefor.
(For full text of Ordinance, see Ordinance Book No. 56,
page 306.)
The motion was seconded by Mr. Parrott and adopted
by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
Mr. White offered the following resolution:
(#32093-071194) A RESOLUTION authorizing the City
Manager to execute a release agreement with First Union
National Bank of Virginia (First Union) to release First
Union from the existing lease for space at 101 Church
Avenue; and authorizing and directing the proper City
officials to enter into a management agreement with
Edwin C. Hall Associates, Inc., relating to the lease of
101 Church Avenue.
(For full text of Resolution, see Resolution Book No. 56,
page 257.)
Mr. White moved the adoption of Resolution No.
32093-071194. The motion was seconded by Mr. Parrott and
adopted by the following vote:
437
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
PETITIONS AND COMMUNICATIONS:
BUDGET-GRANTS-SCHOOLS: Communications from the
Roanoke City School Board requesting appropriation of
funds to the following school grants, were before
Council.
Grant No. 6145
$2,483,738.00 for the Chapter I
Winter Program to provide
remedial reading, language arts
and mathematics instruction for
students in targeted schools.
The Program is 100 per cent
reimbursed by Federal funds.
Grant No. 6306
$43,173.00 for the PRAISE for
Girls Program to provide for
the Involvement and increase
the number of females,
especially minority females, in
studies and career fields
related to mathematics, science
and technology. The Program
will be reimbursed by Federal
funds in the amount of
$37,850.00 with a local match
of $5,323.00.
Grant No. 6521
$56,464.00 for the Child
Development Clinic Program to
provide funds for the salary
and expenses of the educational
coordinator. The Program will
be reimbursed 100 per cent by
State funds.
Grant No. 6522
$48,773.00 for the Child
Specialty Services Program to
provide funds for the salary
and expenses of the educational
coordinator. The Progra~ will
be reimbursed 100 per cent by
State funds.
438
Grant No. 6523
$90,392.00 for the Juvenile
Detention Home Program to
provide funds for the salary
and expenses of the two
educational coordinators at the
detention home. The Program
will be reimbursed 100 per cent
by State funds.
Grant No. 6770
$24,700.00 for the School-To-
Work Transition Specialists
Program to provide for the
expenses of the Regional
Specialists for a six-month
period. The Program will be
100 per cent reimbursed by
State funds.
Grant No. 6771
$35,163.00 for the Regional
Adult Education Specialist
Program to provide ancillary
and support services for the
Adult Literacy and Basic
Education Program. The Program
will be 100 per cent reimbursed
by State funds.
Grant No. 6921
$2,683.00 for the SAT
Preparation Program for 1994-95
to provide funds from student
fees for instruction to prepare
students for the Scholastic
Aptitude Test.
A report of the Director of Finance recommending
that Council concur in the request of the School Board,
was also before the body.
(For full text, see communications and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance:
(#32094-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 258.)
439
ACTION: Mr. White moved the adoption of ordinance No. 32094-
071194. The motion was seconded by Mrs. Bowles and
adopted b~ the following vote:
AYES. Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
ACTION:
(Council Member McCadden was absent.)
SCHOOLS-LOANS: A communication from the Roanoke
City School Board requesting that Council approve a
supplement of $900,000.00 to the original Literary Fund
loan application for construction costs associated with
the addition and improvements to Wasena Elementary
School, was before the body.
The School Board advised that additional funds are
required to meet the increased cost of expanding new
classrooms to comply with State Department of Education
requirements for classroom size, and the debt service on
the loan will increase by approximately $81,000.00
commencing in fiscal year 1996-97.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles offered the following resolution:
(#32095-071194) A RESOLUTION authorizing the School
Board for the City of Roanoke to make application for a
loan from the State Literary Fund for modernizing Wasena
Elementary School.
(For full text of Resolution, see Resolution Book No. 56,
page 263.)
Mrs. Bowles moved the adoption of Resolution No.
32095-071194. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Edwards, Parrot:, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
440
ACTION:
ACTION:
Mrs. Bowles offered the following resolution:
(#32096-071194) A RESOLUTION authorizing the school
Board for the City of Roanoke to expend funds for adding
to end improving the present school building at Wasena
Elementary School; declaring the City's intent to borrow
to fund or reimburse such expenditures; and to the extent
of any inconsistency repealing Resolution Number 31861-
021494.
(For full text of Resolution, see Resolution Book No. 56,
page 264.)
Mrs. Bowles moved the adoption of Resolution No.
32096-071194. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Edwards, Parrott, White,
Wyatt, Bowles and Mayor Bowers ......................... 6.
NAYS: None ...................................... 0.
(Council Member McCadden was absent.)
At 11:30 a.m., the Mayor declared
recess until 2:00 p.m.
the meeting in
At 1:35 p.m., the Council met in Executive Session
to discuss matters with regard to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344(A)(1) Code of
Virginia, 1950, as amended, with all Members of the
Council in attendance, including Council Member McCadden.
At 2:00 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: With respect to the Executive Session just
concluded, Ms. Wyatt moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Infor~ation Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Parrott and adopted by the following vote:
441
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
ELECTIONS-BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS
PROGRAM: The City Manager submitted a written report
advising that on June 10, 1994, Council received a
communication from Mayor David A. Bowers entitled,
"Capital Improvements Program Development Process", which
detailed the sequence of events that must take place in
order that Council might: (1) adopt a new capital
improvements program to be partially funded with general
obligation bonds, and (2) hold a voter referendum
(special election) on the issuance of the bonds in
connection with the November 8, 1994 general election;
and at its regular meeting on Monday, June 13, 1994,
Council adopted the abovedescribed schedule, which
requires adoption of a resolution to accomplish the
following:
endorse and concur in certain capital
improvement projects recommended for funding
by the City Manager through the issuance of
general obligation bonds;
establish the intent of Council to issue
general obligation bonds to fund the
recommended projects in part, subject to voter
approval;
authorize the holding of a bond referendum
(special election) on Tuesday, November 8,
1994; and
authorize the City Attorney to advertise a
public hearing regarding the issuance of bonds
on August 8, 1994.
It was explained that a public workshop was held by
Council on Tuesday, July 5, 1994, in order to receive
information from City staff on the Capital Improvements
Program and at that time, Council reaffirmed its intent
to follow the Capital Improvements Program development
442
process schedule adopted on Monday, June 13, 1994; that
Council referred a request to the City Manager to
recommend those capltal improvement projects to be funded
through the issuance of general obligation bonds for
consideration at the regular meeting of Council to be
held on Monday, July 11, 1994; and the following is a
summary of capital improvement projects requested by
Council:
Public Schools
$7,170,000.00
Middle School Modernization!
Additions
Replacement of Cooling Systems
School Technology
Upgrade of Fire Alarm Systems
$5,250,000.00
300,000.00
1,500,000.00
120,000.00
Bridges
Bridge Renovation Program
$5,246,000.00
$5,246,000.00
Streets and Sidewalks
Traffic Signals-Replacement
VDOT Highway Projects
Computerized Traffic Signal
System
Curb, Gutter and Sidewalk
Program
Roadway Safety Improvement
Program
Traffic Signals-Installation
of New Signals
Kirk Avenue Improvements
$4,338,000.00
300,000.00
985,000.00
1,350,000.00
1,000,000.00
150,000.00
500,000.00
53,OOO.00
Buildings
Roanoke City Jail Annex
Peters Creek Extension
Fire Station
Civic Center Capital
Improvements
$2,333,000.00
524,000.00
870,000.00
939,000.00
Storm Drains
Neighborhood Storm Drain
Program
$1,600,000.00
$1,600,000.00
443
Parks
Railside Linear Park
Economic Development
Improvements to Virglnta
Museum of Transportation
$1,500,000.00
$1,500,000.00
$813,000.00
$ 813,000.00
Total
$23,000,000.00
The City Manager recommended that Council adopt the
proper measure providing for the following:
endorse and concur in certain capital
improvement projects recommended for funding
by the City Manager through the issuance of
general obligation bonds, as abowe summarized;
establish the intent of City Council to issue
$23,000,000.00 in general obligation bonds on
or after January 1, 1996, to fund the
recommended projects in part, subject to voter
approval;
authorize the holding of a bond referendum
(special election) on Tuesday, November 8,
1994; and
authorize the City Attorney to advertise a
public hearing regarding the issuance of bonds
on August 8, 1994.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following resolution:
(%32097-071194) A RESOLUTION endorsing certain
capital improvement projects recommended by the City
Manager by report of July 11, 1994, and expressing the
intent of the Council to finance these projects through
issuance of General Obligation Bonds after approval by
the voters in a bond referendum to be held on November 8,
1994.
(For full text of Resolution, see Resolution Book No. 56,
page 265.)
444
ACTION:
Mr. Edwards moved the adoption of Resolution No.
32097-071194. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
The Mayor and Members of Council commended the City
Manager and Clty staff on the contents of the bond
package which is balanced, conservative and fiscally
responsible. It was emphasized that the proposed capital
improvements program can be recommended to the citizens
of Roanoke with the knowledge that no additional revenue
sources will have to be raised in order to fund the
projects.
BUDGET-GR~_NTS-FDETC: The City Manager submitted a
written report advising that the Governor's Employment
and Training Department (GETD) has allocated Title II-B
funds to the Fifth District Employment and Training
Consortium; that the City is the grant recipient for
Consortium funding, and Council must appropriate funding
for all grants received by the Consortium; and the GETD
sent the Consortium Notice of Award No. 94-113-03, in the
amount of $508,860.00, and Notice of Award No. 93-113-03,
in the amount of $70,878.00, representing carryover from
program year 1993 in Title II-B allocated funds.
The City Manager recommended that Council
appropriate the Fifth District Employment and Training
Consortium's funding for Title II-B totalling $579,738.00
and increase the revenue estimate by $579,738.00 in
accounts to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32098-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 266.)
445
ACTION:
Mr. White moved the adoption of Ordinance No. 32098-
071194. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYESt Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
HEALTH DEPARTMENT-INSURANCE-HUMAN DEVELOPMENT-
HOUSING/AUTHORITY-TOTAL ACTION AGAINST POVERTY-FDETC-
YOUTH-TRUST-DISABLED PERSONS-GRANTS: The City Manager
submitted a written report advising that as a part of the
Community Development Block Grant (CDBG) application
approved by Council on May 9, 1994, Council adopted
Resolution No. 31977-050994, which authorized grants for
the Fifth District Employment and Training Consortium,
Total Action Against Poverty in Roanoke Valley, Blue
Ridge Independent Living Center, Inc., Roanoke City
Health Department, Roanoke Valley Student Trouble Center,
Inc., and West End Center, Inc.; that the City has
received approved by the U. S. Department of Housing and
Urban Development of the CDBGapplication by letter dated
June 10, 1994; and Council authorized acceptance of the
1994-95 CDBG Entitlement and Appropriation of Funds for
CDBG Activities on June 27, 1994, pursuant to ordinance
No. 32072-062794.
It was further advised that the proposed projects
will provide public services, employment training,
services to the disabled, direct economic development
assistance and planning activities; that administrative
agreements are necessary for the funds to be obligated to
the projects; and the respective agreements for each
agency will contain certain provisions as more fully
described in the report, and will be in a form approved
by the City Attorney.
The City Manager recommended that he be authorized
to execute CDBG agreements with the following agencies:
Fifth District Employment Training
Opportunity Knocks
035-094-9438-5098
035-092-9238-5098
Consortium -
$15,580.00
2,800.00
Total Action Against Poverty in Roanoke Valley -
Customized Job Training
035-094-9438-5218
$25,000.00
446
Blue Ridge Independent Living Center -
Empowering Individuals with Disabilities
035-094-9438-5057
$21,440.00
Roanoke City Health Department
Resource Mothers
035-094-9436-5222
035-093-9336-5222
$30,626.00
10,000.00
Roanoke Valley Student Trouble Center,
Drug and Alcoho! Abuse Council
035-094-9439-5209
Inc. -
$26,000.00
West End Center, Inc. -
West End Center Construction
035-094-9437-5024
035-092-9237-5160
$39,999.00
5,001.00
The City Manager recommended that he be authorized
to execute the Co~ununity Development Block Grant
agreements with Fifth District Employment and Training
Consortium, Total Action Against Poverty in Roanoke
Valley, Blue Ridge Independent Living Center, Inc.,
Roanoke City Health Department, Roanoke Valley Student
Trouble Center, Inc., and West End Center, Inc., as
outlined above.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32099-071194) A RESOLUTION authorizing execution
of agreements with Fifth District Employment and Training
Consortium, Total Action Against Poverty in Roanoke
Valley, Blue Ridge Independent Living Center, Inc.,
Roanoke City Health Department, Roanoke Valley Student
Trouble Center, Inc., and West End Center, Inc., for
services related to the administration of Community
Development Block Grant (CDBG) funds as previously
authorized.
(For full text of Resolution, see Resolution Book No. 56,
page 268.)
447
ACTION:
Mrs. Bowles moved the adoption of Resolution No.
32099-071194. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrot:,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
AiRPORT-BRIDGES-NORFOLK SOUTHERN CORPORATION-
WILLIAMSON ROAD PARKING GARAGE-CHURCH AVENUE PARKING
GARAGE-CONSULTANTS REPORTS: The City Manager submitted
a written report advising that the 1978 Surface
Transportation Act enacted by Congress requires that all
bridges, including "off Federal Aid System" structures,
must be included in the bi-annual inspection program;
that Supplementary Brtdge Inspection Reports are required
on 82 structures in the City in the current year; that 40
bridges and two tunnels are inspected annually, while 40
structures are inspected bi-annually; that inspection of
two parking structures is required this year by prudent
engineering practices; that the airport tunnel, under
Runway 23, is required to be inspected annually to ensure
safety and to keep deterioration under control; that the
Jefferson Street old pedestrian underpass under Norfolk
Southern Railway ts inspected annually pursuant to
agreement with the railroad; and pursuant to ordinance
No. 31571-071293, adopted on July 12, 1993, Council
authorized Agreements for Consultant Services for three
years with Hayes, Seay, Mattern & Mattern, Inc., and
Mattern & Craig, Inc.
It was further advised that authorization by Council
is necessary for execution of Amendment No. 1 to the
Agreements for Consultant Services for years two and
three as follows:
Aqreement with Hayes, Seay, Mattern & Ma:tern, Inc~.
dated July 12, 1993 (Ordinance No. 31571-071293)~
1993 work scope
36 bridges
14 overhead signs
$ 68,624.00
1994 work scope
23 bridges
2 parking garages
34t188.00
1993 and 1994 total
agreement amount
$102,812.00
448
ACTION:
Agreement with Mat:em & Craiql Inc.
dated June 15, 1993 (Ordinance No. 31571-071293):
1993 work scope
33 bridges $ 39,000.00
1994 work scope
44 bridges
521500.00
1993 and 1994 total
agreement amount $ 91,500.00
The City Manager recommended that Council authorize
execution of Amendment No. 1, in a form to be approved by
the City Attorney, to the agreements with Hayes, Seay,
Ma:tern & Ma:tern, Inc., and Ma:tern & Craig, Inc., in
the amounts of $34,188.00 and $52,500.00, respectively.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following resolution:
(#32100-071194) A RESOLUTION authorizing execution
of Amendment No. i to the City's agreement with Hayes,
Seay, Mattern & Ma:tern, Inc.; and authorizing the
execution of Amendment No. I to the City's agreement with
Mattern & Craig, Inc., for additional engineering
services to be performed in connection with the Bridge
Inspection Program.
(For full text of Resolution, see Resolution Book No. 56,
page 269.)
Mr. Parrott moved the adoption of Resolution No.
32100-071194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. ?.
NAYS: None ...................................... 0.
STATE HIGHWAYS-BRIDGES-GRANTS-STREETS AND ALLEYS:
The City Manager submitted a written report advising that
the Intermodal Surface Transportation Efficiency Act
(ISTEA) was signed into Federal law in December 1991;
that ISTEA requires State departments for transportation
to set aside a minimum of ten per cent of The Surface
Transportation Program (STP) allocation each year to be
449
used for "hazard elimination" and "rail/highway grade
crossings; that funding participation for approved
projects is 90 per cent Federal and ten per cent local}
that regular urban highway allocations may be used to
provide 98 per cent of the ten per cent local matching
funds, with the locality providing the other two per
cent, which effectively means that the locality only
needs to provide 0.2 per cent in local funding} that the
Virginia Department of Transportation (VDOT) provided
project application forms to all localities in December
1993; and applications for the following three projects
were subsequently submitted to VDOT by the City:
Old Mountain Road/Nelms Lane, N. E.,
intersection - widen pavement and improve
alignment of Nelms Lane;
King Street/Berkley Road, N. E., intersection
improve sight distance by widening King
Street; and
Albemarle Avenue, S. E., railroad grade
crossing - upgrade flashing lights and add
gates, east of Williamson Road.
It was explained that projects were selected by
staff based upon site review, reported accident history
and citizen complaints; that VDOT has approved all three
Roanoke City project applications; that funding will be
authorized by VDOT upon receipt of resolutions from
Council for each project; that local share of the cost is
estimated to be $578.00 for all three projects; that the
City will provide project design, right-of-way
acquisition, and construction administration, all of
which are eligible project costs; and Norfolk & Western
Railroad also submitted a request to add gates at the
railroad crossing on Bridge Street, S. W., which was
approved by VDOT, and no City funding or resolution is
required for this project.
The City Manager recommended that Council request,
by three separate resolutions, that the Virginia
Department of Transportation program the three safety
projects as urban highway projectS; and indicate that if
the City cancels one or more of the projects in the
future for any reason, the City will pay 100 per cent of
all costs associated with any work completed on the
cancelled project between the time of programming and the
450
ACTION:
ACTION:
cancellation notice. (This type of statement is typical
of all highway project programming requests made by
municipalities throughout the Commonwealth of Virginia.)
(For ful! text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution=
(#32101-071194) A RESOLUTION requesting the
Virginia Department of Transportation to program a safety
project, Albemarle Avenue, S. E., railroad grade
crossing, as an urban highway project.
(For full text of Resolution, see Resolution Book No. 56,
page 270.)
Mr. McCadden moved the adoption of Resolution No.
32101-071194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. McCadden offered the following resolution:
(#32102-071194) A RESOLUTION requesting the
Virginia Department of Transportation to program a safety
project, King Street/Berkley Road, N. E., intersection,
as an urban highway project.
(For full text of Resolution, see Resolution Book No. 56,
page 271.)
Mr. McCadden moved the adoption of Resolution No.
32102-071194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. McCadden offered the following resolution:
451
II
ACTION:
(#32103-071194) A RESOLUTION requesting the
Virginia Department of Transportation to program a safety
project, Old Mountain Road/Nelms Lane, N. E.,
intersection, as an urban highway project.
(For full text of Resolution, see Resolution Book No. 56,
page 272.)
Mr. McCadden moved the adoption of Resolution No.
32103-071194. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
CONSULTANTS REPORTS-WATER RESOURCES: The City
Manager submitted a written report advising that on
August 26, 1991, Council approved an engineering services
contract with Mattern & Craig, Inc., and Alvord, Burdick
and Howson, as their consultants, in the total amount of
$1,969,400.00; that Change Order No. 1 was approved by
Council on February 22, 1993, for design work required to
comply with the 1993 Soil Erosion and Control Regulations
and other work, at a fee of $14,764.89 for the additional
design, which increases the total engineering services
contract to $1,984,164.89; and Change Order No. 2 was
approved by Council on April 12, 1993, for design of the
chemical feed to be moved to the intake structure and the
required chemical feed controls, at a fee of $48,100.00
for the additional design, which did not increase the
total engineering services contract since it was funded
within the original contract contingency.
It was further advised that the following revisions
and additions need to be accomplished in order to
complete the remodeling of the plant; that the work was
not covered in the original contract to insure that the
contract price was within the budget; that at this stage
of the project, it has been established that funding is
available in the contractor's fee for "additional work
required during the time of construction",
administratively controlled; and contract documents need
to be generated to enable the work to be bid as a
separate contract;
replace 33 4-way filter valves $ 29,210.84
replace the 2 1/2" header at
the 1954 filter 11,398.12
452
replace 7,000 feet of small piping
for filter operations with copper
pipe
58,637.88
paint exterior of Administration
Building
14,379.00
paint inside the Administration
Building on areas not specified
to be painted under this contract
5,000.00
re-light the main entrance hall,
corridors and other areas of the
Administration Building not being
remodeled or replaced under the
contract
4,986.17
paint interior of low lift pump
station
3,763.43
replace deteriorated concrete
slab at the existing aeration
basin, rework stairs on either
side of the new slab
4,968.21
extend sidewalk from end of present
treatment basins to new 12 million
gallon basin
700.95
total estimated cost of recommended
changes to the construction cost
$133,044.60
It was explained that Mattern & Craig, Inc.,
engineers for the project, have proposed to the City to
remove all portions of contract documents from the
original contract that relate to the work as described in
the report, add any additional information required to
complete the documents required to make a complete
contract package of new documents, advertise the
additional work as a separate contract, and with
Council's approval of the new contract, award the
separate contract and supervise the work for the sum of
$18,400.00.
The City Manager recommended that he be authorized
to issue Change Order No. 3 to the contract with Mattern
& Craig, Inc., In the amount of $18,400.00 and two months
time to provide contract documents for items listed in
453
the report, with bidding as a separate contract;
funding for engineering services is available in
original Engineering Services Contingency account.
ACTION:
and
the
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32104-071194) A RESOLUTION authorizing execution
of Change Order No. 3 to the City's contract with Mattern
& Craig, Inc., for additional engineering services in
connection with the Carvins Cove Filter Plant
Improvements, Phase I.
(For full text of Resolution, see Resolution Book No. 56,
page 273.)
Mrs. Bowles moved the adoption of Resolution No.
32104-071194. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
coMMUNICATIONS DEPARTMENT-TELEPHONE COMPANIES: The
City Manager submitted a written report advising that
long distance telephone service is currently being
provided by AT&T, with no long term commitment; that long
distance telephone service was evaluated by the
communications Department in order to determine if
savings could be achieved, and after comparison of
billing per minute, it was evident that substantial
savings could be realized through competitive bids; that
specifications were developed and a Request for
Quotations was sent to nine long distance service
providers; and bids were received and opened on April 20,
1994, in the Office of Manager of General Services.
It was explained that the lowest bid meeting all
specifications is Telstar Long Distance; that by
contracting for a 24-month period from signing, the City
of Roanoke can obtain long distance service for 12.7
cents per minute which is a substantial savings from the
City's current per minute cost of approximately 38 cents
per minute; and the City and Schools will save
approximately $59,000.00 per year based on last years'
calling pattern.
454
ACTION:
The City Manager recommended that he be authorized
to execute appropriate documents to subscribe to long
distance service provided by Telstar Long Distance for a
period of 24 months with an option to extend for renewal
of service at one year increments with the same or lesser
rate per minute, subject to approval by the City
Attorney.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following resolution:
(#32105-071194) A RESOLUTION accepting the bid of
Telstar Communications, Inc., to provide long distance
telephone service, upon certain terms and conditions; and
rejecting all other bids.
(For full text of Resolution, see Resolution Book No. 56,
page 274.)
Mr. Parrott moved the adoption of Resolution No.
32105-071194. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
SEWERS AND STORM DRAINS-WATER RESOURCES-EQUIPMENT=
The City Manager submitted a written report advising that
funds are designated in fiscal year 1994-95 operating
budget accounts for Water and Waste Pollution Control
Departments to allow for the purchase of certain
treatment chemicals; that after due and proper
advertisement, bids were received and opened on June 9,
1994, in the Office of Manager of General Services;
whereupon, the City Manager recommended that Council
accept the following lowest responsible bids meeting
specifications and authorize issuance of purchase orders
for water and waste water treatment chemicals for the
period July 1, 1994 to June 30, 1995; and reject all
other bids received by the City:
liquid alum to Alchem, Inc., for $133.30 per
ton;
liquid chlorine to Jones Chemicals, Inc., for
$24.666 per cwt. for 150 pound cylinders and
$18.075 per cwt. for 2,000 pound cylinders;
455
ACTION:
sodium sllico fluoride to Southchem, Inc., for
$.257 per pound}
sulfur dioxide to Jones Chemicals, Inc., for
$375.00 per ton}
sodium hydroxide to Jones Chemicals, Inc., for
$.9871 per gallon}
hydrofluosilica acid to Prillaman Chemical
Corporation, for $.77 per gallon}
sodium sulfite to Prillaman Chemical
Corporation, for $1.98 per gallon}
zinc orthophosphate to Prillaman Chemical
Corporation, for $4.12 per gallon}
Polymer, Calgon, Cat Floc-L to Prillaman
Chemical Corporation, for $4.4181 per gallon}
and
Filter Aid, Calgon, POL-EE-652 to Prillaman
Chemical Corporation, for $8.6318 per gallon.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32106-071194) A RESOLUTION accepting bids for
water and sewage treatment chemicals for fiscal year
1994-95, and rejecting other bids.
(For full text of Resolution, see Resolution Book No. 56,
page 275.)
Mrs. Bowles moved the adoption of Resolution No.
32106-071194. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
456
DIRECTOR OF FINANCE:
BUDGET-SEWERSANDSTORMDRAINS-ROANOKE CIVIC CENTER-
HOTEL ROANOKE CONFERENCE CENTER-UTILITY LINE SERVICES-
MANAGEMENT AND BUDGET-CITY INFORMATION SYSTEMS-
TRANSPORTATION FUND-FLEET MAINTENANCE FUND-WATER
RESOURCES: The Director of Finance submitted a written
report advising that at the close of fiscal year 1994,
budget funds were obligated for outstanding encumbrances;
that purchase orders or contracts were issued for goods
and services as of the close of fiscal year 1994,
however, delivery of certain goods, or performance of
certain services has not been completed; and
reappropriation of certain funds brings forward unspent
budget funds that were originally appropriated and
obligated contractually for goods end services.
It was explained that the report recommends
reappropriatton of $8,245.00 in unspent funds in The
Hotel Roanoke Conference Center Fund, which funds were
unspent as of June 30, 1994, and are being carried
forward to remain available for expenditure in fiscal
year 1995; and appropriation amounts are as follows:
General Fund
Open Encumbrances
Water Fund
Open Encumbrances
1,086,892.00
54,811.00
Sewage Fund
Open Encumbrances
236,357.00
Civic Center Fund
Open Encumbrances
$ 263(305.00
Transportation Fund
Open Encumbrances
2,205.00
Nursing Home Fund
Open Encumbrances
$ 16,584.0Q
Hotel Roanoke Conference
Center Fund Open
Encumbrances and
Carryover Funding
$ 51~348.00
City Information
Systems Fund
Open Encumbrances
53,211.00
457
ACTION:
ACTION:
Management Services
Fund Open Encumbrances
16~478.00
Utility Line Services
Fund Open Encumbrances
176~796.00
Fleet Management Fund
Open Encumbrances
558,472.00
School Fund
Open Encumbrances } 1,371,042.00
The Director of Finance recommended that Council
appropriate the abovereferenced funds to the current year
budget in order that said expenditures may be properly
liquidated.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following emergency budget
ordinance:
(%32107-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of ordinance, see Ordinance Book No. 56,
page 277.)
Mr. Parrott moved the adoption of Ordinance No.
32107-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32108-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Water Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 284.)
Mr. Parrott moved the adoption of Ordinance No.
32108-071194. The motion was seconded by Mr. White and
adopted by the following vote:
458
ACTION:
ACTION:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32109-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 285.)
Mr. Parrott moved the adoption of Ordinance No.
32109-071194. The motion was seconded by Mr. White and
adopted by the following vote=
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32110-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Civic Center Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 286.)
Mr. Parrott moved the adoption of Ordinance No.
32110-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32111-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Transportation Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 288.)
459
ACTION:
ACTION:
ACTION:
Mr. Parrott moved the adoption of Ordinance NO.
32111-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32112-071194) AN oRDINANCE to amend and reordain
certain sections of the 1994-95 Nursing Home Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 289.)
Mr. Parrott moved the adoption of Ordinance No.
32112-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the followi~g emergency budget
ordinance:
(%32113-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Note1 Roanoke Conference
Center Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 290.)
Mr. Parrott moved the adoption of Ordinance No.
32113-071194. The motion was seconded by Mr. white and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
460
ACTION:
ACTION:
ACTION:
(#32114-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 City Information Systems
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 291.)
Mr. Parrott moved the adoption of Ordinance No.
32114-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(%32115-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Management Services Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 292.)
Mr. Parrott moved the adoption of Ordinance No.
32115-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(#32116-071194)
certain sections of
Fund Appropriations,
(For full text of Ordinance, see Ordinance Book No.
page 293.)
AN ORDINANCE to amend and reordain
the 1994-95 Utility Line Services
and providing for an emergency.
56,
Mr. Parrott moved the adoption of ordinance No.
32116-071194. The motion was seconded by Mr. White and
adopted by the following vote:
461
ACTION=
ACTION=
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(#32117-071194) AN oRDINANCE to amend and reordain
certain sections of the 1994-95 Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 294.)
Mr. Parrott moved the adoption of Ordinance No.
32117-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
Mr. Parrott offered the following emergency budget
ordinance:
(#32118-071194) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 295.)
Mr. Parrott moved the adoption of Ordinance No.
32118-071194. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
CITY ATTORNEY:
TRAFFIC-CITY CODE-DISABLED PERSONS: The City
Attorney submitted a written report advising that state
law generally takes precedence over local ordinances, and
the Office of City Attorney attempts to monitor
legislation enacted by each Session of the Virginia
General Assembly which would require amendment to the
Code of the City of Roanoke (1979), as amended; that
462
Senate Bill 564 (Amendment in the Nature of a Substitute)
enacted by the 1994 Session of the General Assembly
requires that Section 20-76 of the City Code relating to
parking spaces reserved for persons with disabilities be
conformed to new provisions of the State Code; and the
required amendments are summarized as follows=
references to "handicapped are changed to
"disabled";
references to "license plates, decals or
special parking permits" for handicapped
persons are changed to "disabled parking
license plates, organizational removable
windshield placards, permanent removable
windshield placards, or temporary removable
windshield placards" and "DV disabled parking
license plates"}
the manner in which organizational removable
windshield placards, permanent removable
windshield placards and temporary removable
windshield placards shall be displayed is
designated}
the City Code is conformed to the State Code
providing that persons with disabilities may
park up to four hours (formerly an unlimited
period of time) in parking zones restricted as
to length of time parking is permitted; and
motor vehicles used to transport persons with
disabilities and displaying proper
identification issued by other states and
countries are accorded all rights and
privileges accorded to vehicles displaying
such devices in Virginia.
The City Attorney recommended the abovedescribed
amendments, which have been reviewed and approved by the
President of the Mayor's Committee for the disabled, and
recommended by the Chief of Police.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
463
ACTION:
(#32119-071194) AN ORDINANCE amending and
reordaining S20-76, Parkinq in spaces reserved
handicapped persons, Code of the City of Roanoke (1979),
as amended, to change references to "handicapped" to
"disabled"; to provide for identification of vehicles
permitted to park in spaces reserved for persons with
disabilities; to provide for display of identification on
vehicles utilized by persons with disabilities; to
provide that properly identified motor vehicles used to
transport persons with disabilities shall be permitted to
park for up to four hours in parking zones restricted as
to length of parking time permitted; to provide that
motor vehicles issued proper identification by other
states and countries shall be accorded all rights and
privileges of vehicles displaying such identification in
Virginia; and providing for emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 303.)
Mr. McCadden moved the adoption of Ordinance No.
32119-071194. The motion was seconded by Mrs- Bowles and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
POLICE DEPARTMENT-INSURANCE-CITY JAIL-CLAIMS: The
City Attorney submitted a written report advising of the
results of two excessive force law suits that have gone
to trial in Federal Court in the past two months,
advising that the case Barry W. Mills, Jr. v. Botetourt
County Sheriff's Department, et al., the Court dismissed
the complaint against the five officers and one of the
State troopers (the jury later exonerated the seventh
defendant, another State trooper); and the plaintiff in
the Mills case did not file an appeal, therefore, the
litigation is concluded.
The City Attorney further advised that the other
case is styled as Marvin E. Whittington v. Officer K. E.
Criner, et al.; that following the trial last week, the
Jury rendered a verdict in favor of all three police
officers; and the plaintiff has appealed the decision,
but he is hopeful that the plaintiff will not be
successful in his attempt to overturn the decision.
464
The City Attorney pointed out that in both of the
abovementtoned situations, the Police Department
conducted a thorough investigation and determined that
the officers were not at fault~ and he is pleased that
the judicial system has verified the findings of the
internal investigations in both cases.
(For full text, see report on file in the City Clerk's
Office.)
Without obJectton byCouncil, the Mayor advised that
the report would be received and filed.
REPORTS OF COMMITTEES:
AIRPORT-INSURANCE-CITY PROPERTY-WATER RESOURCES-
STREETS AND ALLEYS: Council Member Elizabeth T. Bowles,
Chairperson of the Water Resources Committee, presented
a written report on behalf of the Committee, in
connection with a lease agreement with Jared and Donna
Green for property located on Barns Avenue, N. W.
A staff report advised that property located between
the airport and Barns Avenue, N. W., owned by the Roanoke
Regional Airport Commission and the City of Roanoke, has
been leased by William Cranwell since 1987 for the
purpose of grazing livestock; that Mr. Cranwell has
subleased a portion of the City-owned property to Jared
and Donna Green; and Mr. Cranwell will not renew the
lease for said parcel of land inasmuch as he ts entering
into a lease for other Roanoke Regional Airport
Commission property, therefore, Mr. and Mrs. Green will
be unable to sublease the area from Mr. Cranwe11.
It was further advised that Mr. and Mrs. Green have
requested to lease the property in question directly from
the City of Roanoke; and the lessee will be required to
maintain fencing as necessary to secure livestock and
assume all liability for damage to and by their actions
or actions of their livestock, machinery, equipment,
employees and guests.
The Water Resources Committee recommended that
Council authorize execution of a lease, in a form to be
approved by the City Attorney, for 3.6 acres of land
located adjacent to Barns Avenue, N. W., at a lease fee
of $20.00 per acre per year, on a year-to-year basis,
said lease to be terminable by either party at any time
upon 30 days written notice.
(For full text, see reports on file in the City Clerk's
Office.)
465
ACTION:
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32120) AN ORDINANCE authorizing the lease of
certain City-owned property to Jared and Donna Green,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 307.)
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
iNSURANCE-CITYPROPERTY-SPECIAL PERMITS-AIR RIGHTS-
STREETS AND ALLEYS: Council Member Elizabeth T. Bowles,
Chairperson of the Water Resources Committee, presented
a written report on behalf of the Committee, with regard
to issuance of a revocable license for construction of
certain building appendages encroaching over and into the
right-of-way of First Street, S. W., located at the First
Street entrance to the First Federal Building.
A staff report advised that the First Federal
Building, a seven-stor~ structure located at 36 Church
Avenue, S. W., adjacent to First Street, is currently
owned by First Federal Building, L.C.; that the original
entrance to the building was located on Church Avenue,
S. W., however, traffic patterns of the occupants of the
building have shifted the primary entrance to First
Street; that the owner desires to construct a canopy over
the First Street entrance in order to better identify the
primary entrance and to improve the appearance of the
building; and the canopy to be constructed will encroach
into the airspace over the First Street, S. W., right-of-
way.
The Water Resources Committee recommended that
Council authorize a revocable permit for the construction
of a permanent canopy above the First Street, S. W.,
entrance to the First Federal Building to encroach into
the airspace over First Street.
(For full text, see reports on file in the City Clerk's
Office.)
466
ACTION:
ACTION:
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32121) AN ORDINANCE granting revocable license
for the construction of certain building appendages
encroaching over and into the right-of-way of First
Street, S. W., located at the First Street entrance to
the First Federal Building, Official Tax No. 1012301,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 308.)
The motion was seconded by Mr. McCadden and adopted
by the following vote:
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
BRIDGES: Council Member William White, Sr.,
Chairperson of a committee appointed by the Mayor to
tabulate bids received by the City for repairs to the
Hollins Road/Norfolk Avenue Bridge, presented a written
report on behalf of the Committee, recommending that
Council reject all bids and re-advertise the project in
early 1995.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
(#32122-071194) A RESOLUTION rejecting all bids for
repairs to the Hollins Road/Norfolk Avenue Bridge.
(For full text of Resolution, see Resolution Book No. 56,
page 306.)
Mr. White moved the adoption of
32122-071194. The motion was seconded
and adopted by the following vote:
Resolution No.
by Mr. McCadden
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ...................................... 0.
467
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-DECEASED PERSONS: The Mayor
requested that the Clty Attorney prepare the proper
measure memorializinq the late John Will Creasy, noted
watercolorist, retired advertising executive and tireless
promoter of arts in the Roanoke Valley.
OATHS OF OFFICE-BUILDINGS/BUILDING DEPARTMENT-
COMMITTEES: The Mayor advised that there is a vacancy on
the Building Maintenance Division of the City's Board of
Building Code Appeals, created by the resignation of
Mary C. Maier, for a term ending November 10, 1995, and
called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of R. Dale
Edwards.
There being no further nominations, Mr. Edwards was
elected as a member of the Building Maintenance Division
of the City's Board of Building Code Appeals, for a term
ending November 10, 1995, by the following vote:
FOR MR. EDWARDS: Council Members Edwards, McCadden,
Parrott, White, Wyatt, Bowles and Mayor Bowers ......... 7.
(Inasmuch as Mr. Edwards is a City employee, it was later
determined that he was ineligible to serve pursuant to
provisions of the Virginia Uniform Statewide Building
Code, Volume II, Section 106.3, Qualification of BBCA
Members.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that there is a vacancy on the Youth Services Citizen
Board, created by the resignation of Anneke N. Samuel,
for a term ending May 31, 1997, and called for
nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of
Elvah D. Taylor.
There being no further nominations, Ms. Taylor was
elected as a member of the Youth Services Citizen Board,
for a term ending May 31, 1997, by the following vote:
468
ACTION:
ACTION:
ACTION:
FOR MS. TAYLOR: Council Members Edwards, McCadden,
Parrott, White, Wyatt, Bowles and Mayor Bowers ......... 7.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there Is a vacancy on the Fair Housing
Board, created by the Ineligibility of Veron E. Holland
to serve another term, and called for nominations to fill
the vacancy.
Mr. Edwards placed in nomination the name of
Charles T. Green.
There being no further nominations, Reverend Green
was elected as a member of the Fair Housing Board, for a
term ending March 31, 1997, by the following vote:
FOR REVEREND GREEN: Council Members
Edwards, McCadden, Parrott, White, Wyatt, Bowles and
Mayor Bowers ........................................... 7.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the term of Ronald L. Turner as a member of the
Youth Services Citizen Board expired on May 31, 1994, and
called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of
Ronald L. Turner.
There being no further nominations, Mr. Turner was
reelected as a member of the Youth Services Citizen
Board, for a term of three years, ending May 31, 1997, by
the following vote:
FOR MR. TURNER: Council Members Edwards, McCadden,
Parrott, White, Wyatt, Bowles and Mayor Bowers ......... 7.
OATHS OF OFFiCE-COMMITTEES-FLOODREDUCTION/CONTROL:
The Mayor advised that the one year terms of Kathy S.
Hill and Harold L. Shaffer as members of the Flood Plain
Committee expired on June 30, 1994, and called for
nominations to fill the vacancies.
Mr. Edwards placed in nomination the names of
Kathy S. Hill and Harold L. Shaffer.
There being no further nominations, Ms. Hill and Mr.
Shaffer were reelected as members of the Flood Plain
Committee, for a term of one year, each, ending June 30,
1995, by the following vote:
469
ACTION:
FOR MS. HILL AND MR. SHAFFER: Council Members
Edwards, McCadden, Parrott, White, Wyatt, Bowles and
Mayor Bowers .......................................... 7.
OTHER HEARINGS OF CITIZENS: None.
Inasmuch as no public hearings were advertised for
consideration by Council at its 7:00 p.m. session, and there being
no further business to come before the Council, the Mayor declared
the meeting adjourned at 3:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
470
REGULAR WEEKLY SESSION ...... ROANOKE CITY coUNCIL
July 25, 1994
lO:O0 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, July 25,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Delvis O. McCadden, John H. Parrott,
william White, Sr., Elizabeth T. Bowles, John S. Edwards and Mayor
David A. Bowers .................................................. 6.
ABSENT: Council Member Llnda F. Wyatt ...................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend H. Kelly
Dampeer, Sr., Pastor, Oakland Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-COUNCIL: The Mayor welcomed
special guests from Opole Poland; viz: Wojciech Drop,
Opole City Vice-Mayor, and Zbigniew Bartkiewicz,
Assistant Manager of the Foundation in Support of Local
Democracy, Foreign Cooperation Coordinator, and presented
each guest with an Honorary Citizenship Certificate and
a "crystal star" which is s~mbolic of the star on Mill
Mountain.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
attention to three requests for Executive Sessions to
discuss a matter with regard to specific legal matters
requiring the provision of legal advice by counsel, being
471
ACTION:
ACTION:
the terms and conditions of an economic development
contract; a matter with regard to expansion of an
existing business when no previous announcement has been
made of the business' interest in expanding in the
community; and vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-AIRPORT: A report of
qualification of Claude N. Smith as a member of the
Roanoke Regional Airport Commission, for a term ending
March 9, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
472
ACTION:
ACTION=
ACTION:
OATHS OF OFFICE-COMMITTEES-SCHOOLS: A report of
qualification of LaVerne B. Dillon as a member of the
Virginia Western Community College Board, for a term
ending June 30, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
OATHS OF OFFiCE-COMMITTEES-LIBRARIES: A report of
qualification of Rochelle S. Nolan as a member of the
Roanoke Public Library Board, for a term ending June 30,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT: A
report of qualification of Kenneth L. Prickitt as a
member of the Economic Development Commission, for a term
ending June 30, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
473
ACTION:
ACTION:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
CITY MANAGER-COUNCIL-ECONOMIC DEVELOPMENT: A
report of the City Manager requesting that Council meet
in Executive Session to discuss specific legal matters
requiring the provision of legal advice by counsel, being
the terms and conditions of an economic development
contract, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of an economic development contract, pursuant to Section
2.1-344 (A)(7), Code of Virginia (1950), as amended. The
motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
ClTY MANAGER-ECONOMIC DEVELOPMENT-COUNCIL: A report
of the City Manager requesting that Council meet in
Executive Session to discuss a matter with regard to
expansion of an existing business when no previous
announcement has been made of the business' interest in
expanding in the community, pursuant to Section 2.1-344
(A)(5), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to expansion of an existing
business when no previous announcement has been made of
474
the business' interest in expanding in the community,
pursuant to Section 2.1-344 (A)(5), Code of Virginia
(1950), as amended. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
ELECTIONS-BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS
PROGRAM: The City Manager, along with staff from the
Office of Management and Budget, presented an oral
briefing with accompanying slides on the City's
recommended Capital Improvements Program - Fiscal Years
1994-1998.
(See notebook on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
CITY NURSING HOME-BONDS/BONDISSUES-INSURANCE-HUMAN
DEVELOPMENT: The City Manager submitted a written report
advising that the Patient Fund Account is a bank account
opened by the Roanoke City Nursing Home on behalf of its
residents, whereby the Nursing Home deposits personal
funds of the residents in this account which is
maintained separate from all Nursing Nome operating
accounts and other accounts, as defined in the Code of
Federal Regulation CFR 483.10, Paragraph C, Line 3; and
the Nursing Home deposits and withdraws money from this
account for individual residents at their request and for
their personal use.
475
ACTION:
It was further advised that a surety bond covering
the Patient Fund Account is required by the Federal
Health Care Financing Administration, as defined in the
Code of Federal Regulation, 42 CFR 483.10, Paragraph C,
Line 7, which provides that the facility must purchase a
bond, or otherwise provide assurance to the Secretary, to
assure the security of all personal funds of residents
deposited with the facllity~ that the surety bond is a
mechanism by which personal funds of the residents will
be replaced if the funds are lost due to negligent or
willful misconduct by the Nursing Rome or its employees~
and the surety bond requires that the City must indemnify
the surety company by reimbursing it for any expense
incurred by the company in fulfilling the obligations of
the surety bond.
It was further advised that an audit was performed
by the Commonwealth of Virginia, Department of Medical
Assistance Services, at the Roanoke City Nursing Home on
August 12, 1993, and the audit revealed that the City did
not have a surety bond to cover the Patient Fund Account~
whereupon, the City Manager recommended that he be
authorized to purchase a $32,000.00 surety bond at a cost
of $320.00, on behalf of the City for the Patient Fund
Account at the City Nursing Home.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#32123-072594) A RESOLUTION authorizing the City
Manager to execute the necessary documents to purchase a
surety bond on behalf of the City for the Patient Fund
Account at the City Nursing Home, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 56,
page 310.)
Mr. McCadden moved the adoption of Resolution No.
32123-072594. The motion was seconded by Mrs. Bowles and
adopted by the followinq vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
476
ACTION:
BUDGET-HOTEL ROANOKE CONFERENCE CENTER-CONVENTION
AND VISITORS BUREAU-TOURISM-ECONOMIC DEVELOPMENT-VIRGINIA
TECH: The City Manager submitted a written report
advising that Council approved appropriation of
$500,000.00 to the Roanoke valley Convention and Visitors
Bureau (RVCVB) for fiscal year 1994-95; that Council has
requested assistance from the Convention Bureau in
marketing and selling Roanoke and desires assurance that
the funds will be used for said purposes; that the City
Administration has negotiated an agreement with the
Convention and Visitors Bureau to assure that City funds
are used for these purposes; and the Roanoke Valley
Convention and Visitors Bureau has submitted a budget
setting forth anticipated expenditures of City funds for
approval by the City Manager.
The City Manager recommended that Council authorize
payment of $500,000.00 to the Roanoke Valley Convention
and Visitors Bureau and that he be authorized to execute
an agreement for a term of one year, unless sooner
terminated, for the express purpose of increasing tourism
and assisting in the marketing of the new Conference
Center of Roanoke.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#32124-072594) A RESOLUTION authorizing an
agreement with the Roanoke Valley Convention and Visitors
Bureau for the purpose of increasing tourism in the
Roanoke Valley and assisting in marketing the Conference
Center of Roanoke.
(For full text of Resolution, see Resolution Book No. 56,
page 311.)
Mr. McCadden moved the adoption of Resolution No.
32124-072594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
AIRPORT-FIREDEPARTMENT-HUMANDEVELOPMENT-EMERGENCY
SERVICES: The City Manager submitted a written report
advising that in July 1992, Council authorized the City
Manager to enter into a two-year agreement with the
Commonwealth of Virginia Department of Emergency Services
(VDES) to continue furnishing a Level III Regional
Hazardous Materials Response Team and respond to calls,
at the request of VDES, within a designated region of the
State; that the Roanoke Valley has been identified by the
Virginia Department of Emergency Services as being at
high risk for accidents involving hazardous materials due
to the large volume of chemicals being transported
through the City on the interstate and State highway
systems, the railroad and the regional airport, and, in
addition, 25 companies are physically located within the
City which manufacture, store or transport extremely
hazardous substances that fall under the SARA Title III
reporting requirements; and the current Roanoke Valley
Regional Hazardous Materials Response Team consists of
firefighters from Roanoke City and the City of Salem who
have been trained to respond to hazardous materials
incidents.
It was further advised that the Regional Hazardous
Materials Response Team Agreement expires on June 30,
1994, and the Virginia Department of Emergency Services
has agreed that the Agreement will remain in full force
until renewed by Council; that the Virginia Department of
Emergency Services has requested that a new agreement be
entered into beginning July 1, 1994, for a two-year
period; that the City of Roanoke and the City of Salem
will comprise the regional team and respond to all Level
III incidents within the regional boundaries from
Lexington to Bristol (east to west) and Bath County to
Danville (north to south); and the City of Roanoke and
the City of Salem have renewed a standard mutual aid
agreement, which is renewed biannually to correspond with
regional agreement dates and lists all operations and
objectives to be followed during an incident.
The City Manager pointed out that City staff has
determined that Level III response capability should be
maintained due to the identified high risk status for
hazardous materials incidents in the boundaries of the
City and participation in a Regional Response Team
program would be the most cost effective approach for the
City; that terms of the proposed agreement define City
and State responsibilities, response procedures, line of
authority, reimbursement procedures, insurance, legal
responsibilities and a termination clause; and members of
477
478
ACTION:
the Roanoke City Fire Department will continue to
participate in State-sponsored Level III Hazardous
Materials training.
The City Manager recommended that he be authorized
to enter into an agreement, in a form to be approved by
the City Attorney, with the Commonwealth of Virginia,
Virginia Department of Emergency Services, to participate
in a Regional Hazardous Materials Response Team for a
period of two years beginning July 1, 1994, with an
option to terminate upon 30 days written notice.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32125-072594) A RESOLUTION authorizing an
agreement between the City and the Commonwealth of
Virginia Department of Emergency Services to provide for
the continuation of the Regional Hazardous Materials
Response Team.
(For full text of Resolution, see Resolution Book No. 56,
page 311.)
Mrs. Bowles moved the adoption of Resolution No.
32125-072594. The motion was seconded byMr. Parrott and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... O.
(Council Member Wyatt was absent.)
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH: The City
Manager submitted a written report with regard to
continuation of Office on Youth Grant, advising that the
grant was first officially awarded to the City under the
Virginia Delinquency Prevention and Youth Act on June 17,
1980; that the fiscal year 1994-95 youth grant
application was submitted to the Department of Youth and
Family Services in May 1994; that the grant will provide
for continuation of coordinated, planning and program
implementation by the Office on Youth; and fiscal year
1994-95 amended grant budget is as follows:
479
Budget State Local Cash
Cateqory Funds Match In-Kind Total
Personnel $36,577.00 $ 9,644.40 - 0 $46,221.40
Training &
Development - 0-
1,743.25
- 0
1,743.25
Supplies!
Operating
Expenses
- 0 - 8~286.15 450.00 8~736.15
Total
$36,577.00 $19,673.80 $ 450.00 $56,700.80
It was explained that a local cash match was
included in the fiscal year 1994-95 Human Development
budget, with any additional funding necessary to be
identified at the time of approval of the grant; that in-
kind match of $450.00 is available through the use of
computer usage from the Grants Compliance Office; that
the local match, cash/in-kind, must equal a minimum of 25
per cent of the total budget request; and acceptance of
the State grant award and appropriation of the local cash
match must be approved byCouncil before appropriate City
officials may execute the required documents in order to
receive State funds.
The City Manager recommended that he, or his
designee, be authorized to execute the appropriate
document, accepting the Department of Youth Services
Grant; that Council authorize appropriation of $56,251.00
to a revenue and expenditure account to be established in
the Grant Fund by the Director of Finance for the program
($36,577.00 will be funded by the Department of Youth and
Family Services); and that $17,128.00 be transferred from
Account No. 001-004-9310-9535 in the Human Development
budget and $2,546.00 be transferred from Account No. 001-
054-5330-2010 to the Grant Fund as part of the City's
cash match to operate the program for fiscal year 1994-
95.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
480
ACTION:
ACTION:
ACTION:
(#32126-072594) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 312.)
Mr. Edwards moved the adoptlon of Ordinance No.
32126-072594. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
Mr. Edwards offered the following resolution:
(#32127-072594) A RESOLUTION authorizing acceptance
of a Virginia Delinquency Prevention and Youth
Development Act Grant from the Virginia Department of
Youth and Family Services on behalf of the City,
authorizing execution of any and all necessary documents
to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining
thereto.
(For full text of Resolution, see Resolution Book No. 56,
page 314.)
Mr. Edwards moved the adoption of Resolution No.
32127-072594. The motlon was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
TRAFFIC-PUBLIC WORKS-CMERP-FLEET MAINTENANCE FUND-
EQUIPMENT: The City Manager having previously submitted
a written report with regard to bids for one new truck
cab/chassis and utility body with aerial lift and
generator to be used by the Traffic Engineering
Department, the City Manager requested that the report be
withdrawn from the agenda.
481
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIALREPORTS:
The Director of Finance submitted the financial report
for the City of Roanoke for the month of June 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Without objection by Council, the Mayor advised that
the financial report would be received and filed.
CIT~ ATTORNEY:
CITY CODE-COMMITTEES-COUNCIL-PUBLIC WORKS-
PROCUREMENT CODE: The City Attorney submitted a written
report advising that the City Manager previously apprised
Council that with the advent of Council's new meeting
schedule, modification of Council's procedures for
receiving construction bids will be required~ that
currently, unless provided otherwise by Council,
construction bids are publicly opened before Council,
pursuant to Section 23.1-10(b), Code of the City of
Roanoke (1979), as amended; and the new meeting schedule
does not provide sufficient flexibility to expedite
public construction projects and to time receipt of bids
to favorable market conditions~ whereupon, the City
Attorney recommended adoption of a measure to amend
Section 23.1-10(b) of the City Code, to provide that
construction bids shall be publicly opened before
designees of the City Manager, with a committee appointed
by the Mayor, including designees of the City Manager, to
study, tabulate and report to Council with respect to
such bids.
The City Attorney called attention to a second
amendment which is necessary to correct an oversight in
Section 23.1-4 of the code of the City of Roanoke (1979),
as amended, which provides that bids of more than
$15,000.00 will be awarded to the lowest responsible
bidder by Council~ that bids of $15,000.00 or less may be
awarded by the City Manager~ and Subsection (c) of
Section 23.1-10, however, provides that the City Manager
shall report to Council with respect to bids of more than
$10,000.00, which figure should be $1§,000.00~ whereupon,
the City Attorney transmitted a measure correcting this
oversight.
(For full text, see report on file tn the City Clerk's
Office.)
482
ACTION=
Mr. White offered the following emergency ordinance:
(#32128-072594) AN ORDINANCE amending and
reordaining subsections (b) and (c) of Section 23.1-10,
Bid openinqs; bid acceptance and evaluation, Code of the
City of Roanoke (1979), as amended, to provide for public
opening of construction bids before designees of the City
Manager in lieu of public opening before City Council; to
provide that the City Manager shall report to City
Council with respect to bids in excess of $15,000.00
rather than $10,000.00; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 314.)
Mr. White moved the adoption of Ordinance No. 32128-
072594. The motion was seconded by Mr. Parrott and
adopted by the following vote=
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS= None ...................................... 0.
(Council Member Wyatt was absent.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS=
UNITED STATES POST OFFICE-CITY pROPERTY-CHURCH
AVENUE PARKING GARAGE: Ordinance NO. 32092 authorizing
the lease of a portion of the first floor space in the
building located at 101 Church Avenue, S. W., for
renovation as a commercial or office space by the United
States Postal Service, and authorizing the appropriate
City officials to execute a Lease Agreement therefor,
having previously been before the Council for its first
reading on Monday, July ll, 1994, read and adopted on its
first reading and laid over, was again before the body,
Mr. McCadden offering the following for its second
reading and final adoption:
(#32092-072594) AN ORDINANCE authorizing the lease
of a portion of the first floor space in the building
located at 101 Church Avenue, S. W., within the City for
483
ACTION:
ACTION:
renovation as commercial or office space; and authorizing
the appropriate City officials to execute a Lease
Agreement therefor.
(For full text of Ordinance, see Ordinance Book No. 56,
page 306.)
Mr. McCadden moved the adoption of Ordinance No.
32092-072594. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
AIRPORT-INSURANCE-CITY PROPERTY-WATER RESOURCES-
STREETS AND ALLEYS: Ordinance No. 32120 authorizing the
lease of approximately 3.6 acres of land located adjacent
to Barns Avenue, N. W., to Jared and Donna Green, at a
lease fee of $20.00 pre acre per year, on a year-to-year
basis, upon certain terms and conditions, as more fully
set forth in a report of the Water Resources Committee
under date of July 11, 1994, having previously been
before the Council for its first reading on Monday, July
11, 1994, read and adopted on its first reading and laid
over, was again before the body, Mr. McCadden offering
the following for its second reading and final adoption:
(#32120-072594) AN ORDINANCE authorizing the lease
of certain City-owned property to Jared and Donna Green,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 307.)
Mr. McCadden moved the adoption of Ordinance No.
32120-072594. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
484
ACTION:
CITY PROPERTY-SPECIAL PERMITS-STREETS AND ALLEYS:
Ordinance No. 32121 granting a revocable license to First
Federal Building, L. C., for construction of certain
building appendages encroaching over and into the right-
of-way of First Street, S. W., located at the First
Street entrance to the First Federal Building, Official
Tax No. 1012301, upon certain terms and conditions, as
more fully described in a report of the Water Resources
Committee under date of July 11, 1994, having previously
been before the Council for its first reading on Monday,
July 11, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. McCadden
offering the following for its second reading and final
adoption:
(#32121-072594) AN ORDINANCE granting a revocable
license for the construction of certain building
appendages encroaching over and into the right-of-way of
First Street, S. W., located at the First Street entrance
to the First Federal Building, Official Tax No. 1012301,
upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 308.)
Mr. McCadden moved the adoption of Ordinance No.
32121-072594. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
ACTS OF ACKNOWLEDGEMENT-COMMITTEES-ROANOKE ARTS
COMMISSION-ARCHITECTURAL REVIEW BOARD-DECEASED PERSONS:
Mrs. Bowles offered the following resolution
memorializing the late John Will Creasy, retired
advertising executive and promoter of arts in the Roanoke
Valley:
(#32129-072594) A RESOLUTION memorializing the late
John Will Creasy.
(For full text of Resolution, see Resolution Book No. 56,
page 316.)
ACTION:
ACTION=
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Resolution No.
32129-072594. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
ACTS OF ACKNOWLEDGEMENT-YOUTH-SCHOOLS: Council
having previously requested the City Attorney to prepare
the proper measure recognizing certain outstanding
athletic achievements of Dominick Millner, a recent
graduate of William Fleming High School, action on the
matter was deferred until the next regular meeting of
Council on Monday, August 8, 1994.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
DOWNTOWN ROANOKE, INCORPORATED-ECONOMIC DEVELOPMENT:
Mr. McCadden called attention to the number of vacant
buildings in downtown Roanoke and advised that Council
and City staff have been instrumental in their efforts to
bring additional businesses to the Roanoke Valley,
however, the development of entrepreneurial skills for
small business is lacking. He spoke in support of
Council requesting the City Administration to review the
feasibility of acquiring a large vacant building in
downtown Roanoke to be used for development of a small
business incubator.
Mr. McCadden moved that the City Manager be
requested to report to Council within 60 days with regard
to establishment of a downtown small business incubator
to develop entrepreneurial skills. The motion was
seconded by Mr. Parrott and adopted.
OTHER HEARINGS OF CITIZENS: None.
At 11:30 a.m., the Mayor declared the meeting in
recess.
At 11:50 a.m., the meeting reconvened in the Council
chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Wyatt.
485
486
ACTION:
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Parrott moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... O.
(Council Member Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The
Mayor advised that the one year term of Samuel A.
Garrison, III, as a member of the Special Events
Co~mittee will expire on June 30, 1994, and called for
nominations to fill the vacancy.
Mr. McCadden placed in nomination the name of
Samuel A. Garrison, III.
There being no further nominations, Mr. Garrison was
reelected as a member of the Special Events Committee,
for a term of one year, ending June 30, 1995, by the
following vote:
FOR MR. GARRISON: Council Members McCadden,
Parrott, White, Bowles, Edwards and Mayor Bowers ....... 6.
(Council Member Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING
DISTRICT COMMISSION: The Mayor advised that there is a
vacancy on the Fifth Planning District Commission,
created by the ineligibility of Elizabeth T. Bowles to
serve another term, and called for nominations to fill
the vacancy.
Mr. McCadden placed in nomination the name of Marsha
Compton-Fielder.
There being no further nominations, Ms. Compton-
Fielder was elected as a member of the Fifth Planning
District Commission, for a term ending June 30, 1997, by
the following vote:
487
ACTION:
ACTION:
ACTION:
FOR MS. COMPTON-FIELDER: Council Members McCadden,
Parrott, White, Bowles, Edwards and Mayor Bowers ..... 6.
(Council Member Wyatt was absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH= The Mayor advised
that there is a vacancy on the Youth Services Citizen
Board, created by the resignation of Elsie A. Anderson,
for a term ending May 31, 1997, and called for
nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of
Alison R. Baird.
There being no further nominations, Ms. Baird was
elected as a member of the Youth Services Citizen Board,
for a term ending May 31, 1997, by the following vote:
FOR MS. BAIRD: Council Members McCadden, Parrott,
White, Bowles, Edwards and Mayor Bowers .............. 6.
(Council Member Wyatt was absent.)
At 11:50 a.m., the Mayor declared the meeting in
recess.
At 1:45 p.m., the Council reconvened in Executive
Session, with all Members of the Council in attendance,
Council Member Wyatt was absent.
At 3:08 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Me~bers of
the Council in attendance, with the exception of Council
Member Wyatt.
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Parrott moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White,
Bowles, Edwards and Mayor Bowers ...................... 6.
NAYS: None ...................................... 0.
(Council Member Wyatt was absent.)
488
There being no further business, the Mayor declared the
meeting adjourned at 3:10 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
489
ROANOKE CITY COUNCIL ........ ROANOKE CITY SCHOOL BOARD
July 25, 1994
12: 35 p.m.
A Joint informal meeting of the Roanoke City Council and the
Roanoke City School Board was called to order on Monday, July 25,
1994, at 12:35 p.m., in the Social Services Conference Room, Room
306, Municipal North, 215 Church Avenue, S. W., City of Roanoke,
with Mayor David A. Bowers and Chairperson C. Nelson Harris
presiding.
COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, John H. Parrott, William White, Sr.,
and Mayor David A. Bowers ........................................ 6.
COUNCIL MEMBERS ABSENT: Linda F. Wyatt ..................... 1.
SCHOOL BOARD MEMBERS PRESENT: Marilyn L. Curtis, Marsha W.
Ellison, Charles W. Day, Finn D. Pincus, Clubert G. Poll, John H.
Saunders, and Chairperson C. Nelson Harris ....................... 7.
SCHOOL BOARDMEMBERS ABSENT: None .......................... 0.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dlbling, Jr., City
Attorney; James D. Grisso, Director of Finance; Mary F. Parker,
City Clerk; Willard N. Claytor, Director, Real Estate Valuation;
E. Wayne Harris, Superintendent, Roanoke City Public Schools;
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke
City Public Schools; an June S. Nolley, Clerk of the Roanoke City
School Board.
The meeting was opened with a prayer by Reverend Harris.
SCHOOLS: On behalf of the Members of Council, the Mayor
welcomed School Board Members and staff and commended the Members
of Council and the School Board for the cooperative working
relationship that presently exists between the two bodies. He
commended the School Superintendent on a banner year, congratulated
Reverend Harris who was recently elected as Chairperson of the
School Board, commended former Chair, Charles W. Day, for a job
well done, and expressed appreciation to School Board Members for
rendering public service to their community.
On behalf of the School Board, Chairman Harris advised that it
was a pleasure to meet with Council. He, too, commended the good
working relationship that exists between Council and the School
Board and City and School administrations in order to serve
Roanoke's 13,000 school children, advising that he anticipates that
490
the present solid relationship will continue well into the future.
He expressed appreciation to Council and to the City Manager for
including school related items in the bond package to be voted upon
by the electorate in November 1994, which will provide funds to
renovate middle schools and upgrade technology in the classrooms.
Ms. Curtis advised that in the near future the Superintendent
will present certain proposals to the School Board in regard to
changes in school programs that all students, parents and staff
must understand, and it will be important to follow the
Superintendent's direction because the changes will be for the
betterment of the school system, and urged that Council bear with
the School Board while the necessary changes are in the process of
being proposed and implemented.
Mr. Day expressed appreciation to Council and to the City
Manager and City staff for their support in terms of the broad
issue and for the opportunity to meet with Council on a regular
basis because periodic meetings of the two bodies cultivate a good
working relationship. He called attention to appointment of
several school committees that are charged with the responsibility
of reviewing school technology and noted that the committees meet
on a regular basis in an effort to determine short and long range
school technology needs.
Mr. Poff expressed appreciation for Council's support which
makes the job of School Board members easier. He invited the
Members of Council to visit Addison Middle School to observe an
innovative program that combines vocational/technological education
and academics, with speakers addressing various careers and using
the newspaper and textbooks to teach the three basics, reading,
writing and arithmetic, which has helped to improve Passport
Literacy test scores.
Ms. Ellison expressed appreciation for the joint sessions of
Council and the School Board because communication and keeping the
lines of communication open is extremely important. She also
expressed appreciation for including school related items in the
bond package to be voted on by the citizens of Roanoke in November
1994, and called attention to the importance of updating school
technology, as well as certain renovations to the middle schools.
She added that she looks forward to a good working relationship
with Council during her tenure on the School Board.
Mr. Saunders reiterated the comments of other School Board
members. He expressed excitement to be a part of an organization
that has such strong support by the City Council where all
participants are working for one single purpose -- to provide the
best possible educational opportunities for Roanoke's young people.
He stated that he looks forward to working with Council to make the
City's educational opportunities even better.
491
Mrs. Bowles advised that she hopes the School Board is pleased
wlth the amount of funds to be included in the proposed bond issue
for school related items, and she was further hopeful that the
citizens of Roanoke will see that the Council and the School Board
are worklng cooperatively. She called attention to the amount of
the City's undesignated fund balances for Capital Maintenance and
Equipment Replacement for the General Fund and School Fund at the
end of fiscal year 1993-94 which was divided between the City and
the Schools ($2,917,415.00 City Operations and $2,020,436.00 School
Operations, both unaudited figures),and encouraged the news media
to relay the message to the average citizen that the Council and
the School Board are working bodies, that the two bodles work well
together, and she ls pleased to be a part of this working
relationship.
Mr. White advised that the purpose of Council and the School
Board has always been to provide the best possible education for
the young people of the City of Roanoke. He stated that he was
pleased to have served for almost ten years as either a member of
the School Board or a member of City Council, and hopes that he has
provided a contribution to the young people and to the citizens of
Roanoke.
Mr. McCadden expressed appreciation to the School Board for
its desire to provide the best possible education for the children
of Roanoke City. He polnted out that some of the young people in
the middle schools would not be in school today if they were not
participating in athletics, and called attention to the need for
more and better athletic programs at the middle school level. He
advised that the quality of education extends to athletics,
especially for those students who could easily fall through the
cracks without that extra incentive. Be pointed out that the
present diversity of representation on the Roanoke City School
Board is the best that It has been in a long time, that the
expertise of School Board Members in various occupational fields is
outstanding, and expressed appreciation to the School Board for its
hard work and support of education.
Mr. Edwards advised that athletics is an integral part of the
educational process because it teaches character and values, etc.
He stated that he ls pleased with the composition of the School
Board, the Superintendent and the school system as a whole;
however, he would like for the schools to do a better Job in
publicizing information regarding Roanoke's excellent educational
system because City schools are top notch and attract students from
many surrounding areas, along with good Magnet Schools and numerous
opportunities and programs for the participants. He referred to
the realtors program that was recently conducted by the Mayor and
the Clty Manager, in conjunction with the school system, in which
area realtors were invited to visit the schools and receive first
hand information about school programs to enable them to impart
their knowledge to prospective new citizens and/or businesses about
492
the quality of Roanoke's schools, and he urged that those types of
programs will be continued in the future. In regard to the bond
issue, he stated that, if approved, a large portion of the funds
will be used for school modernization and technology updates,
however, it should be kept in mind that the citizens of the City of
Roanoke must approve the bond referendum in November 1994 in order
for the bond package to become a reality, therefore, it is vital
that citizens be made aware of the importance of the bond issue to
the City as a whole and to its school system.
Mr. Parrott expressed appreciation to the School Board and to
the School Administration for their hard work to better educate the
children of Roanoke, and he specifically commended the REACH
Program. He offered his assistance as one member of Council, and
commended the School Superintendent on the quality of education
that presently exists in Roanoke City.
The Mayor advised that he would be pleased to hear the
Superintendent's comments with regard to funds proposed to be
included in the bond issue for the schools as well as proposed
changes to be recommended by the Superintendent as alluded to
earlier in the meeting by Mrs. Curtis. He also requested an update
from the Superintendent in regard to the student discipline program
recently initiated in the schools.
Superintendent Harris advised that he has found that
reflection is one of the best tools to assess the state of affairs,
and as he reflects on the past year, he believes that 1993/94 has
been a banner year. He stated that the school system has been
deliberate in its efforts to identify and examine indicators to
success for the Roanoke City Public Schools, and the City is doing
a good job for the vast majority of all students enrolled in the
school system. He noted that 546 students graduated in 1994 from
William Fleming and Patrick Henry High Schools, and of those 546
students, 65 per cent, or 355 students, indicated not only that
they were anticipating going to college, but have already been
accepted by colleges and universities all over the country. He
pointed out that the system strives to insure that when students
leave the City Schools, they will be in a position to continue
their education if they so desire, and those same students received
approximately $1.5 million in scholarships which is up
approximately $400,000.00 over last year. He added that another 12
per cent of graduating students stated that they will continue
their education beyond high school through a technical school or
the military services.
Superintendent Harris advised that Roanoke City has three
National Merit Scholars which means that these students scored in
the top one per cent on their PSA examinations, 11 Commended
Scholars, 13 Distinguished Scholars and 134 Honor Scholars, all
from the two 1994 graduating classes. He advised that 248 students
493
took dual enrollment classes which means that as a Junior or
senior, they received college credit for courses completed at
Virginia Western Community College; and 67 per cent, or 584 slx
graders out of a total of 870, passed the Literacy Passport
examination the first time they took the test which represents an
lncrease over last year. He stated that 322 students were
recognized in some way for accomplishments at either the city,
national or state levels, and several were recognized at the
international level. He polnted out that Roanoke City received
approval on June 24, 1994, from the International Baccalaureate
Organization tn Geneva, Switzerland, that its application for the
International Bacc Diploma at William Fleming High School was
approved, which program is now in its second affiliate year. In
explanation, he advised that Roanoke is one of six schools In the
State and one of 450 schools in the entire world that offers an
International Bacc Diploma which means that a student could
participate in and successfully complete courses designated through
the International Baccalaureate Program that could qualify that
student to enter college as a sophomore. He stated that
notification was received in June that Roanoke's application for
continued funding of the Magnet School Program at William Fleming
High School/William Ruffner Middle School was fully funded in the
amount of $3.6 million and this Is the first time in the seven year
history of the Magnet School Program that the City has received
full funding which raises the figure to $7.2 million in Federal
funding over the past two years. He advised that this is
significant accomplishment which will allow for such things as
state of the art physics labs, problem solving labs, video
production, a digital imaging studio, travel and tourism programs,
a new performing and visual arts center and additional state of the
art technology.
In addition to what is happening at William Fleming/William
Ruffner, the Superintendent noted that there are 47 other
distinctive instructional programs in Roanoke City, and when this
information was presented to the State Board of Education two
months ago, Roanoke stood out as offering more distinct programs
than virtually any of the other 133 school systems, regardless of
size in the Commonwealth of Virginia. He added that one of the
strong points of the Roanoke City Public Schools is that Roanoke
has, in place, schools of choice, and the State Superintendent and
members of the State Board of Education were favorably impressed
and complimentary of Roanoke City.
Superintendent Harris invited the Members of Council to visit
the Roanoke City schools, and noted that the realtors tours will
continue because they offer a good selling point; that school
officials will continue to work on marketing the Roanoke City
Public Schools; and called attention to a two-minute slide
presentation which is a technology-driven program on computer that
will be sent to realtor's offices throughout the Roanoke Valley
that is designed to highlight some of the City's programs.
494
With regard to funds to be Included in the proposed bond Issue
to be voted upon by the citizens of Roanoke tn November 1994, the
Superintendent advised that $7.17 million Is Included tn the total
bond package for use by the Roanoke City Public Schools, with the
majority of the funds, or approximately $5 million, to be used to
renovate the first of four middle schools beginning with Stonewall
Jackson Middle School in southeast Roanoke. He explained that $1.5
million will be used as the basis for significant Improvements tn
technological equipment which will benefit all students throughout
the City, the goal of which Is to have no more than five students
per computer, and the remaining funds will be used to support an
upgrade of air conditioning cooling units and fire alarm systems.
In connection with the student discipline Issue,
Superintendent Harris stated that It is anticipated to have an
elementary correlate to the secondary standards and expectations in
place by February 1995, with more of a focus on prevention. He
called attention to the need to develop an intermediate step before
students are expelled, along with some type of window of
opportunity for students who have been expelled who may not return
to the school setting in order for them to continue their education
as a part of the redesign of the alternative education program. He
stated that the school system faces three challenges; viz= (1) to
work diligently to reduce the dropout rate which is now approaching
seven per cent, (2) to increase achievement scores, and (3) to
effectively redesign the alternative education program to address
the needs of non-traditional learners. In conclusion, he advised
that the state of the schools is good, that City schools are safe
and will continue to be safe.
The City Manager advised that it takes a good team of people
to do what Superintendent Harris has accomplished. He commended
the communication between Superintendent Harris, the Director of
Finance, the City Attorney's Office, and the Office of Management
and Budget. He pointed out that the $7,170,000.00 recommended to
Council for the schools portion of the proposed bond Issue came
about as a result of participation by Richard L. Kelley, Assistant
School Superintendent for Operations, who served on a Capital
Improvements Program Committee that was charged with the
responsibility of ranking the Importance of priorities, and Mr.
Kelley did an excellent job to insure that the needs of the schools
were not only known but were fully understood, along with the
important role of technology and reinvestment in buildings. He
offered to present a briefing to the School Board and/or the
Central Council PTA with regard to the total recommended Capital
Improvements Program which is proposed to go before the voters of
the City of Roanoke in November 1994, that requires no tax
increases and no cuts in programs. He advised that a formal
process in educating the public as to the contents of the Capital
Improvements Program will be forthcoming, and the assistance of the
School Board and School Administration will be appreciated. He
stated that discussions with bond rating agencies reveal that there
495
are not a great number of cities throughout the United States that
would put into effect what Roanoke City Council has done which, in
effect, insures that money must go first for critical needs of the
community such as equipment, rolling stock, building repairs, etc.
Mr. Herbert stated that he was confident that Superintendent
Harris has already begun the process of preparing his fiscal year
1995-96 fiscal year budget, advising that the second year of the
biennium will be the most difficult portion of the budget for both
the City government and the school system; however, he is
optimistic in terms of the City's efforts in the upcoming year
because the economy in Roanoke, especially over the past six
months, has continued to be strong and solid, and if that trend
continues, from the local government perspective, the schools can
expect to receive good support. Being the parent of two children
in the Roanoke City Public School system, he stated that he is
pleased with the quality of education provided by the Roanoke City
Public Schools.
There being no further business, the Mayor and the Chair
declared the joint informal meeting of Council and the School Board
adjourned at 1=30 p.m.
APPROVED
ATTE ST: ~
Mary F. Parker David A. Bowers
City Clerk Mayor
496
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
August 8, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, August 8,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Neetingst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
Elizabeth T. Bowles, John S. Edwards, Delvis O. McCadden and Mayor
David A. Bowers .................................................. 6.
ABSENT: Council Member John H. Parrott ..................... 1.
OFFICERS PRESENT: James D. Rltchie, Sr., Assistant City
Manager; Wllburn C. Dlbling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Bruce A.
Noffslnger, Pastor, Holllns Road Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
MINUTES= Minutes of the regular meetings of Council
held on Monday, April 4, 1994, Monday, April 11, 1994,
and Monday, April 18, 1994; the public interviews of
School Board Applicants held on Thursday, April 21, 1994;
and the regular and special meetings of Council held on
Monday, April 25, 1994, were before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
497
ACTION=
ACTION:
ACTION:
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Edwards and
adopted by the following vote=
AYES= Councll Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMITTEES-COUNCIL: A communication
from Mayor David A. Bowers requesting that Council meet
in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards,
commissions and committees appointedbyCounctl, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
communication from H. B. Ewert tendering his resignation
as a Commissioner of the City of Roanoke Redevelopment
and Housing Authority Board of Commissioners, effectively
immediately, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed and that the resignation be accepted with
regret. The motion was seconded by Mr. Edwards and
adopted by the following vote:
498
ACTION:
ACTION:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers .....................
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of Ann L. Weinstein as a member
of the Roanoke Arts Commission, for a term ending
June 30, 1997, was before Council.
(See Oath or Affir~ation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
OATHS OF OFFiCE-COMMITTEES-YOUTH: A report of
qualification of Elvah D. Taylor as a member of the Youth
Eervices Citizen Board, for a term ending May 31, 1997,
was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the followinq vote:
AYES: Council Members white, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
499
ACTION=
ACTION:
OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING
DISTRICT COMMISSION: A report of qualification of
J. Lee E. Osborne as a member of the Fifth Planning
District Commission, for a term ending June 30, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT: A
report Of qualification of John S. Edwards as a member of
the Economic Development Commission, for a term ending
June 30, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY M/~NAGER:
BRIEFINGS:
5OO
POLICE DEPARTMENT-HUMANDEVELOPMENT-DRUGS/SUBSTANCE
ABUSE-GRANTS-YOUTH-YOUTH CORRECTIONAL FACILITIES: The
Director of Human Development advised that during the
past ten years, there has been an explosion of young
people in the trafficking of illegal substances; that
criminal Justice practitioners are almost unanimous in
identifying this issue as one of the most important
issues facing the Juvenile Justice system today; and the
impact on juvenile and adult offenders whose criminal
activities involve the trafficking of illegal substances
is unparalleled. He stated that Roanoke*s Juvenile
justice agencies, private service vendors and Juvenile
Court Judges for the Twenty-Third Judicial District have
cooperatively developed the Juvenile Drug Dealers
Intervention Program to work with youth charged and
convicted of trafficking illegal substances; whereupon,
he called upon Stuart Israel, Executive Director of TRUST
and a member of the Advisory Board for the Twenty-Third
Judicial District's Juvenile Drug Dealers Program, to
present a briefing.
Mr. Israel pointed out that recent years have
produced a unique breed of adolescent -- juveniles who do
not necessarily use drugs but deal in drugs and generate
an income that many adults would envy. He advised that
the Twenty-Third Judicial District Drug Dealers Program
is a unique and multi-faceted program that deals with the
problem which is a collaborative effort between the City
of Roanoke, Roanoke County and the City of Salem; that
the program, now in its second year, is a community-based
intensively supervised treatment program for juvenile
drug dealers and their families; and the program has
received the support of the Commonwealth's Attorneys
Offices for all three localities; the Public Defenders
Office, the Roanoke City Police Department and numerous
community service providers. He explained that the
program seeks to provide services and activities for
youth and families including, but not limited to,
intensive supervision, electronic monitoring (the Roanoke
Valley program is the first in the State to receive
permission to use electronic monitoring as a means of
treatment), organized recreational activities,
opportunities to perform community service, group
counselling not only for offenders but for their families
as well, drug screening, drug treatment, and weekly case
staffing to monitor and determine case needs.
Mr. Isreal explained that the typical program
participant over the past two years has been the African-
American male between 12 and 17 years of age, residing in
a single-headed household primarily female and charged
with possession or intent to distribute crack/cocaine.
501
He advised that participants have exhibited difficulties
in school, that a number have been identified as
emotionally disturbed and disabled, and their vocational
and academic skills have been severely lacking. He
further advised that drug selling activity has provided
most of the participants with a sense of self-esteem, and
the ability to identify a source of income that would not
otherwise be available, and their families have had or
have had the need for extensive contact with numerous
human service agencies within the community. It was
explained that currently funded personnel who have daily
contact with participants have been selected based on
their varied backgrounds, educational careers and ability
to serve as role models; that the program is designed to
provide opportunities that will enhance the skills of
participants, develop self-esteem, redirect energies and
provide a means to legitimate income earning. He noted
that extensive networking among public and private
agencies and citizens is considered crucial to the
success of the program because juvenile drug offending
behavior is a community problem.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-BUDGET-HUMAN DEVELOPMENT-DRUGS/
SUBSTANCE ABUSE-GRANTS-YOUTH-YOUTH CORRECTIONAL
FACILITIES: The City Manager submitted a written report
advising that the City submitted an application to the
State Department of Criminal Justice Services for funding
from the Anti-Drug Abuse Act of 1988 for a Juvenile Drug
Dealers' Intervention Program, which is a program
designed to meet the needs of a special population of
individuals convicted of trafficking drugs; and the 23-A
Judicial District Court Service Unit was funded for the
Juvenile Drug Dealers' Intervention Program through a
grant from the State Department of Youth and Family
Services, which funding was discontinued by the State
Department of Criminal Justice Services on June 30, 1994.
It was further advised that the Department of
Criminal Justice Services notified the City of Grant
Award No. 94-A8530AD, in the amount of $38,625.00, in
Federal funds for the program year beginning July 1, 1994
and ending June 30, 1995.
The City Manager recommended that he, or his
designee, be authorized to accept the 23rd Judicial
District Juvenile Drug Dealers Grant award of $38,625.00
from the Department of Criminal Justice Services; and
502
ACTION:
ACTION:
that Council appropriate grant funding totalling
$38,625.00 and increase the revenue estimate by
$38,625.00 in accounts to be established by the Director
of Finance, and transfer the local cash match, in the
amount Of $16,388.00, from 23-A Court Services Unit,
Account No. 001-076-2130-2008, to accounts to be
established by the Director of Finance in the grant fund.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(#32134-080894) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 320.)
Mr. White moved the adoption of Ordinance No. 32134-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mr. White offered the following resolution:
(#32135-080894) A RESOLUTION authorizing acceptance
of a 23rd Judicial District Juvenile Drug Dealers'
Intervention Program Grant from the Virginia Department
of Criminal Justice Services on behalf of the City,
authorizing execution of any and all necessary documents
to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining
thereto.
(For full text of Resolution, see Resolution Book No. 56,
page 322.)
Mr. White moved the adoption of Resolution No.
32135-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
503
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(council Member Parrott was absent.)
BUDGET-HOUSING/AUTHORITY-GRANTS-FDETC-YOUTH: The
City Manager submitted a written report advising that the
U. S. Department of Housing and Urban Development (HUD)
issued a notice of funds available for Youthbuild
Programs nation-wide in the fall of 1993; that the
purpose of Youthbuild Programs is to provide economically
disadvantaged youth, ages 16 to 24, with education and
employment skills through opportunities for meaningful
work in their communities by helping to meet the housing
needs of low and very low income families; that each
applicant was given the option of applying for a Planning
Grant, an Implementation Grant, or a combination of both;
and the Fifth District Employment and Training
Consortium, in conjunction with the Roanoke Redevelopment
and Housing Authority, submitted a Planning Grant
application on January 7, 1994, requesting $90,617.00 of
Youthbuild funds, and indicating an additional local
kind match of $20,857.00.
It was further advised that on July 11, 1994, the
Consortium received notification from HUD that the
Planning Grant application was approved for the amount
requested ($90,617.00); and since the City of Roanoke is
the grant recipient for Fifth District Employment and
Training Consortium funding, Council must appropriate
funds for all grants received by the Consortium.
The City Manager recommended that Council increase
the revenue estimate by $90,617.00; and appropriate
$90,617.00 to expenditure and revenue accounts to be
established in the Consortium Fund by the Director of
Finance.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(%32136-080894) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 322.)
504
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
32136-080894. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
HOUSING/AUTHORITY-GRANTS-ECONOMIC DEVELOPMENT-
ROANOKE NEIGHBORHOOD PARTNERSHIP: The City Manager
submitted a written report advising that as a part of the
community Development Block Grant (CDBG) application
approved by Council on May 9, 1994, pursuant to
Resolution No. 31977-050994, Council authorized funds for
the Roanoke Redevelopment and Housing Authority's
projects, administratien and program support; that the
U.S. Department of Housing and Urban Development
approved the City's fiscal year 1994-95 CDBG application
by letter dated June 10, 1994; that on June 27, 1994,
pursuant to Ordinance No. 32072-062794 and Resolution No.
32073-062794, Council authorized acceptance of CDBG
Entitlement and Appropriation of Funds for Community
Development Block Grant activities; and historically, the
Roanoke Redevelopment and Housing Authority has
administered certain portions of CDBG and HOME programs
for the City, including housing rehabilitation and
economic development activities.
It was further advised that funds budgeted for
services of the Housing Authority in fiscal year 1994-95
total $376,103.00 for administration and support of 16
HOME and CDBG funded programs; that project funds to be
administrated by the Housing Authority total $726,651.00
in CDBG funds; that an Administrative Agreement between
the City and the Housing Authority is necessary before
the Housing Authority can receive payment for
administrative activities regarding HOME and CDBG-funded
or assisted programs; and the agreement, in a form to be
approved by the City Attorney, will cover the period
July 1, 1994 through June 30, 1995, pursuant to certain
provisions as described in the report.
The City Manager recommended that he be authorized
to execute a 1994-95 CDBG Agreement with the Roanoke
Redevelopment and Housing Authority.
(For full text, see report on file in the City Clerk's
Office.)
505
ACTION:
Ms. Wyatt offered the following resolution:
(#32137-080894) A RESOLUTION authorizing the
execution of an agreement with the Roanoke Redevelopment
and Housing Authority for services related to the
administration of Community Development Block Grant
(CDBG) funds.
(For full text of Resolution, see Resolution Book NO. 56,
page 324.)
Ms. Wyatt moved the adoption of Resolution No.
32137-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote=
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
PARKS ANDRECREATION-DONATIONS/CONTRIBUTIONS-ACTS OF
ACKNOWLEDGEMENT-EQUIPMENT: The City Manager submitted a
written report advising that the City's Parks and
Recreation Department was contacted in August 1992 by the
Civitan Club of Roanoke, Inc., with regard to replacement
of outdated handicapped accessible play equipment in
Smith Park; that the 1981 Comprehensive Parks and
Recreation Plan identified the need to increase and
expand the existing handicapped play area in Smith Park
with new and more adventurous equipment; that the Civitan
Club submitted an official letter of commitment in
September 1993 for a unified playground project at Smith
Park; that Council was infozlned of the project in
December 1993; and the Unified Playground committee of
Civitan expanded its fund-raising and promotional efforts
during the winter of 1993-94.
It was further advised that the City's Parks and
Recreation Department has reviewed and approved plans and
specifications for new play equipment as submitted by the
Unified Playground Committee; that the Civitan Club of
Roanoke, Inc., has raised needed funds to purchase the
equipment and has enlisted Clvitan Club members and
volunteers to assist with installation during the week of
August 22, 1994; that City forces will make necessar~
site preparations at Smith Park prior to actual
installation of the equipment; and action by Council is
necessary to officially accept gifts to the City in
excess of $5,000.00, in accordance with Section 2-263 of
the Code of the City of Roanoke (1979), as amended.
5O6
ACTION:
ACTION:
The City Manager recommended that Council concur in
the following actions:
accept the gift of new playground equipment
for Smith Park from the Clvitan Club of
Roanoke, Inc., valued at approximately
$47,000.00; and
adopt a resolution commending the Civitan Club
of Roanoke, Inc., for its contribution to the
citizens of Roanoke.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32138-080894) A RESOLUTION gratefully accepting
a donation to the City of Roanoke from the Civitan Club
of Roanoke, Inc.
(For full text of Resolution, see Resolution Book No. 56,
page 325.)
Mrs. Bowles moved the adoption of Resolution No.
32138-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mrs. Bowles offered the following resolution:
(#32139-080894) A RESOLUTION expressing
appreciation for the donation by the Civitan Club of
Roanoke, Inc., of playground equipment, and manpower
needed to install the same, in Smith Park.
(For full text of Resolution, see Resolution Book No. 56,
page 325.)
Mrs. Bowles moved the adoption of Resolution No.
32139-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
507
AYES: Council Members White, Wyatt, Bowles,
I Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
CITY MARKET-PARKS AND RECREATION-DOWNTOWN ROANOKE,
INCORPORATED: The City Manager submitted a written
report advising that on August 12, 1991, Council
authorized a contract with Downtown Roanoke,
Incorporated, to act as agent for the City in management
of the City Market for a monthly fee of $833.33; that
Downtown Roanoke, Incorporated, hired a Market Clerk to
provide certain services in the Roanoke City Market area;
that City Market revenues have increased from $15,288.00
in fiscal year 1991 to $23,377.00 in fiscal year 1994;
and monthly curbage space rentals have Increased on
average from 39 in fiscal year 1991 to 47 in fiscal year
1994, out of a total of 59 curbage spaces available for
Tent.
It was further advised that the City has been
requested byDowntown Roanoke, Incorporated, to increase
the monthly fee from $833.33 to $875.00; that the City's
Parks and Recreation Department included $10,500.00 in
the City Market budget for fiscal year 1995 in Account
No. 001-052-7210-2010, Fees for Professional Services, in
anticipation Of the request; and approval by Council is
needed to authorize amendment of the contract to provide
for increased fees.
The City Manager recommended that Council approve
the request of Downtown Roanoke, Incorporated, to
increase the monthly fee for management of the City
Market from $833.33 to $875.00; and that the City Manager
be authorized to execute an amendment to the current
agreement, in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#32140-080894) A RESOLUTION authorizing the
appropriate City officials to enter into an amendment to
the agreement between the City and Downtown Roanoke,
Incorporated, relating to the management of the City
Marketr upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56,
page 327.)
508
ACTION:
Mr. McCadden moved the adoption of Resolution No.
32140-080894. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
BUDGET-HUMANDEVELOPMENT-HOUSING/AUTHORITY-PLANNING-
GRANTS: The City Manager submitted a written report
advising that the HOME Investment Partnership Program
(HOME) is one of several housing initiatives created by
the National Affordable Housing Act of 1990; that HOME is
intended to be a "housing block grant" program used
exclusively to provide safe, decent housing for low and
moderate income households; that the City of Roanoke is
designated as a HOME "Participating Jurisdiction (PJ)"
and as such receives an annual allocation of HOME funds
based on a U. S. Department of Housing and Urban
Development formula; that the City's HOME entitlement
allocation is $605,000.00 for Federal fiscal year 1994;
and the HOME program requires that the Federal allocation
of funds be matched from eligible non-Federal sources,
equal to 12 1/2 per cent of the allocation to be used for
program activities, which amounts to $64,281.00 for the
1994 HOME allocation.
It was further advised that the City is required to
apply for its HOME allocation by submitting a program
description to the U. S. Department of Housing and Urban
Development generally describing the types of programs
and activities the City proposes to undertake with its
HOME allocation, consistent with the City's approved
Comprehensive Housing Affordabllity Strategy (CHAS); and
the City's HOME program description for the 1994
allocation which was submitted in March 1994 proposed the
following general uses:
rehabilitation assistance to existing
homeowners and new homebuyers $250,000.00;
downpayment and closing cost assistance -
$73,500.00;
development financing for rehabilitation of
existing houses or construction of new houses
to be sold to new homebuyers, including by
community organizations - $190,750.00; and
509
ACTION:
administrative expenses by the City and
administering agencies - $90,750.00.
The City Manager explained that the U. S. Department
of Housing and Urban Development has approved the City's
program description for the 1994 allocation~ and the City
is required to execute an agreement with HUD in order to
accept the allocation of HOME funds, and to appropriate
HOME funds to certain accounts to provide for program
activities.
The City Manager recommended that he be authorized
to execute an agreement with the U. S. Department of
Housing and Urban Development accepting the 1994 HOME
Investment Partnership Program allocation of $605,000.00~
and that Council appropriate funds to accounts to be
established by the Director of Finance as followst
owner-occupied rehabilitation
rehabilitation loan subsidies
downpayment and closing cost
assistance
financing to Community Housing
Development Organizations (CHDO's)
(15 per cent minimum)
development financing
relocation assistance
City Administration (ten per cent
maximum)
CHDO Administration (five per
cent maximum)
Total
$150,000.00
100,000.00
73,500.00
90,750.00
60,000.00
40,000.00
60,500.00
30~250.00
$605,000.00
(For full text,
Office.)
Ms. Wyatt
ordinance:
see report on file in the City Clerk's
offered the following emergency budget
(#32141-080894) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 327.)
Ms. Wyatt moved the adoption of Ordinance No. 32141-
080894. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
510
ACTION:
AYES= Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
Ms. Wyatt offered the following resolution:
(#32142-080894) A RESOLUTION authorizing
appropriate City officials to execute an agreement with
the U. S. Department of Housing and Urban Development
(HUD) accepting the 1994 HOME Investment Partnership
Program allocation, and authorizing the execution and
submittal of the requisite documents for such funding.
(For full text of Resolution, see Resolution Book No. 56,
page 329.)
Ms. Wyatt moved the adoption of Resolution No.
32142-080894. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
TRAFFIC-BUDGET-GENERALSERVICES-PUBLIC WORKS-CMERP-
EQUIPMENT-STREETSANDALLEYS: The City Manager submitted
a written report advising that the Capital Maintenance
and Equipment Replacement Program has identified the need
to replace six existing traffic signal control units~
whereupon, the City Manager recommended that Council
accept the lowest responsible bids, as follows:
three new traffic controllers with aluminum
cabinets from H.H.S., Inc., for a total cost
of $21,675.00~ and
three replacement traffic controllers from
Naztec, Inc., for a total cost of $5,415.00.
511
ACTION:
ACTION:
It was further recommended that Council appropriate
$27,090.00 from the Capital Maintenance and Equipment
Replacement Program to Traffic Engineering, Account No.
001-052-4160-9015; and reject all other bids received by
the City.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(%32143-080894) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 329.)
Mrs. Bowles moved the adoption of Ordinance No.
32143-080894. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mrs. Bowles offered the following resolution:
(#32144-080894) A RESOLUTION accepting bids for
certain traffic control equipment and rejecting certain
other bids for such equipment.
(For full text of Resolution, see Resolution Book No. 56,
page 330.)
Mrs. Bowles moved the adoption of Resolution No.
32144-080894. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
512
ACTION=
TRAFFiC-BUDGET-GENERAL SERVICES-PUBLIC WORKS-CMERP-
FLEET MAINTENANCE FUND-EQUIPMENT: The City Manager
submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has
identified the need for a truck wlth utility body and
aerial lift for use by the Traffic Engineering Dlvision~
whereupon, the City Manager recommended that Council
accept the lowest responsible bids as follows:
one new truck cab/chassis from Magic City
Ford, for a total cost of $27,290.28~ and
one new utility body, aerial lift and
generator to be mounted on the abovedescribed
truck cab/chassis from Special Fleet Services,
Inc., for a total cost of $23,972.00.
It was further recommended that Council appropriate
$51,262.28 from Fleet Management Prior Year Retained
Earnings to Fleet Management, Account No. 017-052-2642-
9010~ and reject all other bids received by the City.
see report on file in the City Clerk's
(For full text,
Office.)
Mr. White
ordinance:
offered the following emergency budget
AN oRDINANCE to amend and reordain
Fleet Management Fund
(#32145-080894)
certain sections of the 1994-95
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 331.)
Mr. White moved the adoption of Ordinance No. 32145-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards
and McCadden ........................................... 5.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.) (Mayor Bowers
abstained from voting.)
513
ACTION:
Mr. White offered the following resolution:
(#32146-080894) A RESOLUTION accepting a certain
bid made to the City for furnishing and delivering truck
with utility body and aerial lift, and regecting all
other bids.
(For full text of Resolution, see Resolution Book No. 56,
page 332.)
Mr. White moved the adoption of Resolution No.
32146-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards
and McCadden ........................................... 5.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
abstained from voting.)
(Mayor Bowers
the meeting in
At 10:40 a.m., the Mayor declared
recess.
At 10:50 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Parrott.
CITY ATTORNEY:
ELECTIONS-COUNCIL: The City Attorney submitted a
written report advising that at the regular meeting of
Council on July 11, 1994, several citizens addressed
Council advocating the election of Council Members under
a modified election district system wherein five Members
of Council would be elected from districts (sometimes
referred to as "wards") and the Mayor and Vice-Mayor
would be elected at-large; and Council referred the
matter to the City Attorney for review and report with
respect to "all aspects" of the proposal; whereupon, the
City Attorney submitted a written report addressing
Council's broad request.
The City Attorney
specific questions:
responded to the following
Is the City legally required to modify its
current election procedures for City council?
ANSWER: No.
514
What legal principles must be adhered to in
devising an election district system?
ANSWER: The legal principles are summarized in
Attachment A.
May a referendum be held to determine the will
of the electorate with respect to an election
district plan selected by Council?
ANSWER= Yes, pursuant to Charter
procedures.
amendment
Is a referendum required to change election
procedures for City Council?
ANSWER: No.
What are the major procedural steps in
establishment of an election district system?
ANSWER:
The major procedural steps are summarized
in Attachment B.
What alternatives
Council in devising
system?
are available to City
a new election district
ANSWER:
Some of the alternatives are summarized
in Attachment C.
Once an election district system is
established, may Council thereafter revert
back to a total at-large election system
should the new system prove undesirable?
ANSWER: No.
(For full text, see report on file In the City Clerk's
Office.}
The Reverend D. Elliott Hipp, 609 Mountain Avenue,
S. W., Pastor of Belmont Presbyterian Church in southeast
Roanoke, advised that it was necessary for a large
portion of the City Attorney's report to deal with the
Voting Rights Act inasmuch as any change will have to be
measured against the Voting Rights Act, but the report
leaves the impression that the Voting Rights Act is the
major point to be considered by Council. He noted that
the City of Roanoke is in full compliance with the Voting
Rights Act, the purpose of which is to insure that
African-American citizens have a method by which to get
515
ACTION:
elected to City Council, which is currently taking place.
He referred to that portion of the City Attorney's
report, page 10, in regard to the concept of "communities
of interest", advising that the African-American group as
a race is being represented as appropriate under the
Voting Rights Act, however, "communities of interest" are
not being represented which is what the citizens of
Roanoke are requesting that Council understand; and no
one has suggested a challenge under the Voting Rights
laws, however, it is a question of basic democracy rather
than Federal law. Secondly, he stated that the City
Attorney's report is clear on all necessary steps to be
followed, however, it is hoped that there may be certain
ways to make the process move faster, I. e., delete the
referendum process which is what interested citizens
requested of Council on Monday, July 11, 1994.
Ms. Lenora V. Williams, 1218 6th Street, S. E.,
concurred in the remarks of Reverend Hipp. She advised
that southeast Roanoke is a forgotten area of the City,
therefore, citizens support the modified ward system in
order to have an elected representative specifically from
their neighborhood who will have a better understanding
of their needs and concerns.
Mr. White moved that the report of the City Attorney
be received and filed, and that Council hold a public
hearing to receive the views of citizens on Monday,
September 12, 1994, at 7:00 p.m., or as soon thereafter
as the matter may be heard. The motion was seconded by
Ms. Wyatt and adopted.
REPORTS OF COMMITTEES:
SEWERS ANDSTORMDRAINS-BUDGET-INDUSTRIE$-UTILITIES:
Council Member William White, Sr., Chairperson of a
committee appointed by the Mayor to tabulate bids
received for construction of a sewer line extension in
the Roanoke Centre for Industry and Technology, presented
a written report on behalf of the Committee, recommending
that Council concur the following actions:
authorize the City Manager to execute a unit
price contract with J. P. Turner and Brothers,
Incorporated, in the amount of $108,928.00 and
authorize a project contingency of $11,072.00;
and
516
ACTION:
ACTION:
appropriate $60,000.00 from Sewer Fund Prior
Years Retained Earnings and $60,000.00 from
undesignated capital funds to a new account to
be established by the Director of Finance in
the Capital Projects Fund.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text,
Office.)
Mr. White
ordinance:
see reports on file in the City Clerk's
offered the following emergency budget
(~32147-080894) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage and Capital
Projects Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 333.)
Mr. White moved the adoption of Ordinance No. 32147-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mr. White offered the following emergency ordinance:
(#32148-080894) AN ORDINANCE accepting the bid of
J. p. Turner and Brothers, Incorporated, for sewer line
extension at the Roanoke Centre for Industry and
Technology, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 335.)
Mr. White moved the adoption of Ordinance No. 32148-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
517
ACTION=
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 11:25 a.m., the Mayor declared the meeting in
recess.
At 11:50 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Councll in attendance, with the exception of Council
Member Parrott.
COUNCIL: With respect to the Executive Session Just
concluded, Ms. Wyatt moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ..................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that there are two vacancies on the Youth Services
Citizen Board, created by the resignation of E. Ann Hill
and Katherine M. McCain, for terms ending May 31, 1997,
and called for nominations to fill the vacancies.
518
ACTION:
Mrs. Bowles placed in nomination the name of Ruth C.
Wlllson.
Mr. McCadden placed in nomination the name of
James C. Stephens.
There being no further nominations, Ms. Willson and
Mr. Stephens were elected as members of the Youth
Services Citizen Board for terms ending May 31, 1997, by
the following vote:
FOR MS. WILLSON AND MR. STEPHENS: Council
Members White, Wyatt, Bowles, Edwards, McCadden and
Mayor Bowers ........................................... 6.
(Council Member Parrott was absent.)
At 11:55 a.m., the Mayor declared
recess until 7:00 p.m.
the meeting in
At 7:00 p.m., on Monday, August 8, 1994, the meeting
reconvened in the Council Chamber, with Mayor Bowers
presiding, and all Members of the Council in attendance,
with the exception of Council Member Parrott.
OFFICERS PRESENT: James D. Ritchie, Sr., Assistant
City Manager; Wilburn C. Dibling, Jr., City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by
The Reverend C. Nelson Harris, Pastor, Rldgewood Baptist
Church.
The Pledge of Allegiance to the Flag of the United
States of America was led by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Mr. Edwards
offered the following resolution recognizing the
outstanding athletic achievements of Dominick Millner, a
recent graduate of William Fleming High School who placed
first in the long jump in both Indoor and Outdoor,
Virginia Scholastic Group AAA track and field meets:
(#32130-080894) A RESOLUTION recognizing the
outstanding athletic achievements of Dominick Millner,
recent graduate of William Fleming High School.
(For full text of Resolution, see Resolution Book No. 56,
page 328A.)
519
,!
ACTION:
Mr. Edwards moved the adoption of Resolution No.
32130-080894. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden, and Mayor Bowers .................... 6.
NAYS= None ....................................... 0.
(Council Member Parrott was absent.)
The Mayor presented a ceremonial copy of Resolution
No. 32130-080894 and a crystal star which is symbolic of
the star on Mill Mountain to Mr. Millner.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday, August 8,
1994, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Blue Ridge Transfer Co.,
Inc., and Highway Motors, Inc., that property located at
1814 Hollins Road, N. E., identified as Official Tax Nos.
3111501, 3111502, 3040101, 3040407 - 3040416, inclusive,
3040420, and 3040502 - 3040519, inclusive, and certain
vacated portions of streets and alleys contiguous
thereto, be rezoned from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District, subject to
certain conditions proffered by the petitioners, the
matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
July 22, 1994, and Friday, July 29, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to locate
a tractor truck dealership, and to include truck repair,
service and parts operation, at 1814 Hollins Road, N. E.,
was before Council.
520
ACTION:
The Planning Commission recommended that Council
approve the request, advising that the proposal Is a
logical extension of the adjoining light industrial
district located to the south of the property and is in
keeping with the recommendation as set forth in the
Comprehensive Plan.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32149) AN ORDINANCE to amend Section 36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet Nos.
304 and 311, Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City, subject to
certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 336.)
The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32149 was
adopted, on its first reading, by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden, and Mayor Bowers .................... 6.
NAYS: None ....................................... O.
(Council Member Parrott was absent.)
SEWERS ANDSTORMDRAINS-ELECTIONS-BONDS/BONDISSUES-
SIDEWALK/CURB AND GUTTER-PARKS AND RECREATION-FIRE
DEPARTMENT-BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-VIRGINIA
TRANSPORTATION MUSEUM-TOURISM-INDUSTRIES-SCHOOLS-STREETS
AND ALLEYS: The City Clerk having advertised a public
hearing for Monday, August 8, 1994, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard
to the issuance of $23 million principal amount of
general obligation bonds of the City for the purpose of
providing funds to defray the cost of needed permanent
public improvements to or for public schools, bridges,
streets and sidewalks, public buildings, the system of
storm drains, parks and economic development; and with
regard to holding an election to determine whether the
521
qualified voters of the City of Roanoke will approve the
issuance of general obligation bonds of the City in the
abovestated principal amount for the abovestated
purposes, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Sunday,
July 24, 1994, and Tuesday, August 2, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
The City Manager submitted a written report
recommending that Council adopt measures which will
accomplish the following:
endorse the Recommended Capital Improvement
Program in its entirety as submitted to City
Council by the City Manager and Director of
Finance in a report dated July 25, 1994;
authorize the issuance of $23,000,000.00
principal amount of general obligation bonds
for the City to fund certain capital
improvement projects outlined in a report to
City Council from the City Manager and
Director of Finance dated July 11, 1994; and
direct and provide for the holding of a bond
referendum (special election) on Tuesday,
November 8th and state the question to be
placed before the electorate.
The Mayor Inquired if there were persons present who
would like to address Council with regard to the matter;
whereupon, J. Granger Macfarlane, Chairperson of the
Economic Development Commission, stated that the Economic
Development Commission supports the bond referendum for
needed capital improvements and advised that the bond
issue projects are to be commended, both in terms of
variety of projects as well as timing. He called
attention to weekly visits with local business men and
women, both over the telephone and personally, who have
Just begun to realize the effects of the final move to
Norfolk, Virginia, of the remaining Norfolk Southern top
administrative personnel and their staffs, along with the
corporate checkbook some 48 months ago; (2) the sudden
demise of Dominion Bankshares Corporation; and (3) notice
from the U. S. Government that Roanoke City's census
dropped to approximately 96,000 citizens and Roanoke
City's population ts getting older which is placing
downward pressure on the average income. He stated that
522
the bond referendum will be the first real test on the
come beck route; that the proposed projects are well
balanced, both by function as well as geographically
located throughout the City; and projects are balanced
against the investment that the City has made in the
Hotel Roanoke and Conference Center project. He
commended Council on the diversity of projects, advising
that the City is well managed and major needs are being
addressed, and expressed the belief that the bond issue
will be approved overwhelmingly by the citizens of the
City of Roanoke on November 8.
Joseph H. Vtpperman, Chairperson of the Roanoke
Regional Chamber of Commerce, advised that the Chamber
represents over 1800 member companies in the Roanoke
Valley, and the Chamber's principle interest is to be
supportive of issues which help maintain an attractive
environment where new and existing businesses will reside
and provide Jobs. He stated that the projects included
in the bond issue for the November 8 referendum cover a
wide array of critical capital projects that the Chamber
of Commerce feels are essential to support the needs of
the citizens of Roanoke. He further stated that Chamber
of Commerce members report that the three most important
needs of the City relate to economy, crime, and
education, all of which are covered by various aspects of
the proposed bond issue, along with other important
infrastructure improvements. He added that the Roanoke
Regional Chamber of Commerce supports the proposed bond
issue and offered the Chamber's assistance in connection
with the upcoming referendum.
Steven L. Sowder, representing the Greater Raleigh
Court Civic League, advised that the Board of Directors
and members express appreciation to Council for its
support of projects that improve the City's streets,
roads and infrastructure. He stated that it is
acknowledged that lower profile projects sometimes tend
to be diminished in significance when viewed in the
context of certain other higher profile and more costly
projects, however, the Raleigh Court Civic League views
the smaller projects as significant in not only
maintaining the lifestyles and overall aesthetics of
Roanoke's neighborhoods, but in attracting new families
and businesses to the Roanoke Valley. He acknowledged
the long-standing relationship of the Greater Raleigh
Court Civic League with the Roanoke Neighborhood
Partnership, and advised that the Raleigh Court Civic
League looks forward to continuing success.
523
John P. Grove, President, Downtown Roanoke, Inc.,
advised that Downtown Roanoke, Inc., is a 35 year old
downtown Roanoke economic development organization, with
its service district extending from Williamson Road on
the east, to Fifth Street on the west, and from Wells
Avenue on the north to Elm Avenue on the south. He
stated that Downtown Roanoke, Incorporated, is extremely
interested in promoting retail and commerce in the
downtown service district, and Downtown Roanoke supports
the bond issue and is impressed that the City of Roanoke
can promote the bond issue without an increase in the tax
rate for Roanoke's citizens. He added that the proJecte
to be financed by the referendum are vital to Downtown
Roanoke's existence and to the continued excellence of
Roanoke's local service and infrastructure; that of
particular importance to Downtown Roanoke, beyond those
funds included for schools, are projects in connection
with bridge renovation, a new computer system for
downtown traffic control, Kirk Avenue improvements, and
the Railside Linear Park which will capitalize on the
railroad heritage of the City, while properly utilizing
existing architecture along Norfolk Avenue. He advised
that at a recent meeting of the Board of Directors of
Downtown Roanoke, Incorporated, a resolution was adopted
approving and supporting the proposed bond issue. He
expressed appreciation to the Members of Council for
their vision and leadership, both past and present, and
noted that Downtown Roanoke is appreciative of Council's
efforts to make the City of Roanoke the arts and
entertainment capital of southwest Virginia.
The Reverend C. Nelson Harris, Chairperson of the
Roanoke City School Board, advised that the School Board
appreciates the deliberate and diligent efforts of City
Council and the City Manager to provide funds for the
capital building equipment needs of the schools. He
explained that the priority given to capital requests of
the schools over the past few years has enabled the
maintenance and modernization of facilities and equipment
and has prevented deterioration of school facilities. He
stated that the $7.17 million for public education
included in the proposed capital bond issue will enable
the schools to commence the middle school modernization
program and to complete the first school in a four-
school project, with completion of Jackson Middle School
in southeast Roanoke at an estimated cost of $5.25
million. He further stated that a total of $1.5 million
is recommended in the bond issue as the first phase of a
$7.5 million program to upgrade school instructional
technology, that the long term goal of the program is to
provide a computer for every five students, to network
all instructional computers in the schools and to bring
524
state-of-the-art information technology to school
libraries. He added that the funds will benefit all
schools in the district, with a special emphasis on
schools that have not received magnet school funding~ and
$300,000.00 is proposed to replace obsolete
conditioning systems in four schools constructed in the
1970's and $120,000.00 is included to upgrade fire alarm
systems in nine schools not scheduled for renovation
during the next five years. On behalf of the School
Board and School Superintendent, he encouraged citizens
to support the proposed bond issue, not only from the
standpoint of the long term welfare of Roanoke's
students, but also because of the many benefits the City
will reap from the wide diversity of much needed projects
that the bond issue will fund.
Joann Hamidulla, President, Central Council PTA,
endorsed the proposed $23 million bond issue which, among
other things, will provide funds to meet a variety of
critical needs of children in all Roanoke City Public
Schools. She stated that the proposed $7.17 million for
school projects will benefit Roanoke's children well into
the 21st century by providing modern facilities and
equipment necessary for the learning process; that the
$1.5 million for school technology will help to equip all
schools with new computers and library media center
information technology and will particularly assist those
schools that have not been eligible for participation in
the federal magnet school program. She stated that a
total of $5.25 million is recommended for modernization
of one of the four oldest middle schools, with Jackson
Middle School to be the first to be remodeled followed by
Breckinridge Middle School, Woodrow Wilson Middle School
and Addison Middle School prior to the year 2000. She
noted that funds in the amount of $300,000.00 are
proposed for cooling system replacement and $120,000 for
fire alarm system upgrade, which are projects that are
especially important to the safety and comfort of
children and teachers. On behalf of all parents of City
school children, she expressed appreciation to Members of
Council and to the City Manager for their foresight in
proposing school projects for funding in the bond Issue
and urged that all citizens support the bond issue
because of the importance of the projects to the future
of Roanoke's children.
Katherine F. Houck, Executive Director of the
Virginia Museum of Transportation, expressed appreciation
to Council for its strong support and commitment to the
Virginia Museum of Transportation, advising that
Council's advocacy and enthusiasm has helped the Museum's
efforts in terms of transportation heritage. She pointed
525
out that the Transportation Museum has seen tremendous
growth in the past two years with visitors from all 50
states and 20 foreign countries, and connecting with 46
school systems in outreach programs and visitation. She
stated that the Virginia Museum of Transportation is a
unique Museum with exhibits and collections depicting
products of Virginia's industries. She called attention
to receipt of an ISTEA grant which will help to enhance
and to improve the front entrance to the Museum, as well
as plans to build a pedestrian plaza which will connect
with the proposed art rail park that will not only
connect the Museum to downtown Roanoke but encourage
economic growth in the direction of the Transportation
Museum and serve as an incentive to bring visitors to
downtown Roanoke. She advised that the Virginia Museum
of Transportation strongly supports the bond referendum,
and inclusion of funds for the Museum will compliment
efforts to construct a cover for the Museum's significant
rail collection which is one of the largest collections
of diesel locomotives in the United States.
Eugene M. Elliott, Jr., member of the Board of
Directors of the Virginia Museum of Transportation,
advised that the Transportation Museum appreciates
Council's support and called attention to the importance
of the bond issue to not only the Virginia Museum of
Transportation, but for the economic development of the
City of Roanoke as a whole. He requested Council's
continued support inasmuch as the Virginia Museum of
Transportation is the only destination attraction in the
City of Roanoke, and from an economic development
standpoint, the Virginia Museum of Transportation is the
only attraction known throughout the world as the
location that produced the finest steam locomotives ever
made which is Roanoke's heritage; and the $813,000.00
recommended in the bond issue will allow the Museum to
construct a cover for its collection of locomotives. As
a taxpayer, he expressed appreciation to Council for its
foresight, advising that when persons come to Roanoke to
visit the Transportation Museum, they spend money in the
local area for food, lodging, etc., which, in turn,
increases the City's tax base. He advised that he views
inclusion of $813,000.00 for the Transportation Museum as
not just a means of improving the Museum, but an
investment in the total community, therefore, on behalf
of the Virginia Museum of Transportation, he added his
endorsement of the bond referendum.
No other persons wishing to be heard, Mr. White
offered the following resolution:
526
ACTION:
ACTION:
(932133-080894) A RESOLUTION endorsing the Capital
Improvement Program submitted by the City Manager and the
Director of Finance by report of July 25, 1994.
(For full text of Resolution, see Resolution Book No. 56,
page 319.)
Mr. White moved the adoption of Resolution No.
32133-080894. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden, and Mayor Bowers .................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mr. White offered the following emergency ordinance:
(~32131-080894) AN ORDINANCE authorizing the
issuance of Twenty-ThreeMillionDollars ($23,000,000.00)
principal amount of general obligation bonds of the City
of Roanoke, Virginia, for the purpose of providing funds
to defray the cost to the City of Roanoke of needed
permanent public improvements of and to school buildings,
public buildings, public bridges, streets and sidewalks,
storm drains, parks, economic development, and
acquisition of real property for the foregoing; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 315.)
Mr. White moved the adoption of Ordinance No. 32131-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden, and Mayor Bowers .................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
Mr. White offered the following emergency ordinance:
(#32132-080894) AN ORDINANCE directing and
providing for the holding of an election in the City of
Roanoke, Virginia, to determine whether the qualified
voters of the City of Roanoke, Virginia, will approve
Ordinance No. 32131-080894, duly adopted by the Council
527
ACTION:
of the City of Roanoke on August 8, 1994, providing for
the issue of certain general obligation bonds of the City
of Roanoke; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 317.)
Mr. White moved the adoption of Ordinance No. 32132-
080894. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles,
Edwards, McCadden, and Mayor Bowers .................... 6.
NAYS: None ....................................... 0.
(Council Member Parrott was absent.)
There being no further business, the Mayor
meeting adjourned at 7:50 p.m.
declared the
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
528
ROANOKE CITY COUNCIL ....... CITY OF ROANOKE REDEVELOPMENT
AND HOUSING AUTHORITY
Joint Sesslon
August 8, 1994
12:40 p.m.
A Joint meeting of the Roanoke City Council and the City of
Roanoke Redevelopment and Housing Authority was called to order by
Mayor David A. Bowers and Chairperson Willis M. Anderson on Monday,
August 8, 1994, at 12=40 p.m., in the Social Services Conference
Room, Room 306, Municipal North, 215 Church Avenue, S. W., City of
Roanoke, with Mayor Bowers and Chairperson Anderson presiding.
COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, William White, Sr., Llnda F. Wyatt and
Mayor David A. Bowers ............................................ 6.
COUNCIL MEMBERS ABSENT: John H. Parrot ..................... 1.
HOUSING AUTHORITY COMMISSIONERS PRESENT: James W. Burks, Jr.,
Robert W. Glenn, Jr., Carolyn M. Johnson and Chairperson
Willis M. Anderson ............................................... 4.
HOUSING AUTHORITY COMMISSIONERS ABSENT: Ronald O. Crawford,
H. B. Ewert and Jack Loeb ........................................ 3.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D.
Rltchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; Mary F. Parker,
City Clerk; Robert H. Bird, Municipal Auditor; Neva J. Smith,
Executive Director, Roanoke Redevelopment and Housing Authority;
H. Wesley White, Director of Development, Roanoke Redevelopment and
Housing Authority; Anita Lee, Resident Development Administrator,
Roanoke Redevelopment and Housing Authority; Earl W. Saunders, Jr.,
Management Director, Roanoke Redevelopment and Housing Authority;
John Grove, Attorney, Roanoke Redevelopment and Housing Authority;
Max Ruggiero, Director of Administration, Roanoke Redevelopment and
Housing Authority; and Evelyn A. Ringler, Administrative Assistant,
Roanoke Redevelopment and Housing Authority.
The Mayor advised that he enjoyed a close working relationship
with the Roanoke Redevelopment and Housing Authority during the
eight-year period that he served as Council's liaison to the Board
of Commissioners. He called attention to the importance of
periodic meetings with Council appointed committees to insure that
the lines of communication remain open, and the importance of
meeting with the Roanoke Redevelopment and Housing Authority at
least once a year to stay abreast of Housing Authority Issues.
Ii
529
On behalf of the Roanoke Redevelopment and Housing Authority,
ChairpersonAnderson expressed appreciation for the opportunity to
meet with the members of Council to share common concerns and
interests. He advised that earlier in the year, the Board of
Commissioners and staff of the Housing Authority held a strategic
planning session and adopted a mission statement which states that
the Housing Authority, in partnership with organizations, agencies
and local governments, will provide housing and home ownership
opportunities for low to moderate income persons, assume a
leadership role in providing programs and resources for residents,
encourage self-sufficiency, self-esteem and self-determination, and
maintain a leadership role in fostering economic development and
Job opportunities. He stated that in keeping with its mission, the
Housing Authority owns, operates and manages, 1479 units of
conventional public housing and administers the Section 8 Program,
which provides rental assistance to private landlords for 1,333
households, and combined affordable housing is provided by and
through the Housing Authority to approximately 6,600 residents of
Roanoke. In addition, he pointed out that there are 1,297
subsidized housing units in the City of Roanoke which are not
operated by the Housing Authority but help to provide housing for
low and moderate income persons. He stated that in carrying out
its responsibility during the past year, the staff of the Housing
Authority executed 9,000 work orders for repair and replacement
items within housing complexes in various sections of the City,
processed 2,820 applications for housing and paid local landlords
approximately $4 million for rental assistance for Section 8
participants, and approximately $21 million will flow through the
Housing Authority this year into the Roanoke economy. He explained
that the Housing Authority coordinates, facilitates and provides a
wide variety of resident support programs in public housing
developments which vary from participating in the teenage health
center in Hurt Park to awarding five $2,000.00 scholarships to
public housing residents. He stated that Housing Authority staff
continues to work with the resident housing organizations which are
active in community development, and called attention to state
recognition of the Joint Resident Council, a recent recipient of
the Governor's Award for Volunteer Excellence. He further stated
that the Board of Commissioners firmly believe that public housing
and Section 8 should be indigents of transition from welfare to
work, from dependence to self-sufficiency, from tenancy to home
ownership, and public housing must represent places where residents
can pull their lives together, consolidate their gains and move on.
He explained that in order to help residents accomplish these
goals, the Housing Authority continues to forge linkages with
community agencies and currently works with 34 different
organizations to coordinate and facilitate various programs; and to
create home ownership opportunities for residents of assisted
housing, funds have currently been recycled from Highland Manor
into constructing new single family units, and construction is
expected to start this year. He explained that the Housing
Authority, because it is a redevelopment as well as a housing
530
authority under state law, continues to work with City staff on
economic development issues and called attention to high profile
activities such as the Hotel Roanoke Conference Center project and
the Vitramon addition in the City's Roanoke Centre for Industry and
Technology. He stated that the Housing Authority helped to
generate economic development through the recent sale of property
in the Deanwood and Shaffers Crossing Redevelopment areas, and is
presently pursuing a feasibility study for an office building on
Henry Street to serve as administrative offices for the Housing
Authority which could, in turn, serve as a catalyst for other
development in the Henry Street area. He noted that the Housing
Authority has continued its efforts to upgrade Roanoke's private
housing stock and assisted a total of 205 first time home buyers
during the year, assisted with extensive renovations to 48 homes
and emergency repairs to 65 homes, and the Rental Rehabilitation
Program has facilitated the development of seven upper level
housing units in downtown Roanoke.
Ms. Johnson discussed certain existing programs in public
housing, and referred to the Teen Health Center that offers
assistance to young people who are residents of public housing
which enables them to receive treatment for certain health-related
problems, and any public housing resident, no matter where they
live, may seek treatment through the Teen Health Center. She
referred to Chess Clubs and the Parent Resource Center operated by
the Housing Authority in conjunction with the Roanoke City Public
Schools which is similar to a library with computers that enable
parents and children to receive instruction on computer operation,
and Parent Resource Centers are located in Hurt Park and Lincoln
Terrace Housing Projects. She expressed appreciation to the City
for the Police COPE Units (Community Oriented Police Efforts) that
were established in Lincoln Terrace, Jamestown Village, and Hunt
Manor housing developments, and called attention to the good
interaction between the COPE unit and the residents of the areas,
and noted that the crime rate has decreased considerably since the
COPE units were established.
Ms. Wyatt, Council's liaison member to the Roanoke
Redevelopment and Housing Authority, advised that she looks forward
to working with the Housing Authority. She stated that the
comments of Ms. Johnson were well taken and represent a positive
attitude on behalf of persons residing in public housing.
Mr. White advised that having previously served as Council's
liaison member to the Roanoke Redevelopment and Housing Authority,
he learned a great deal about the general role of the Housing
Authority and expressed appreciation to the Commissioners and to
staff for their assistance during his tenure. He called attention
to the importance of housing and spoke in support of upper and
middle income housing inasmuch as there are certain matters that
531
the City and the Housing Authority can accomplish jointly to
maintain a balance within the City. He spoke in support of joint
housing projects with surrounding Roanoke Valley jurisdictions, and
added that he looks forward to working with the Housing Authority
on future projects.
Mr. Anderson advised that the Housing Authority has given its
wholehearted approval to the market rate housing strategy and
offered the resources and assistance of the Housing Authority
toward a successful conclusion. In regard to surrounding Roanoke
Valley Jurisdictions, he advised that under state law, the Housing
Authority is not confined to just the City of Roanoke and would be
pleased to entertain requests by other governing bodies.
Mr. Edwards called attention to the importance of the Housing
Authority in its role in regard to economic development and low to
moderate income housing. He referred to a recent meeting with
Anita Lee, Resident Development Administrator of the Housing
Authority in connection with better utilization of school
resources, buildings, and athletic fields working in partnership
with the Housing Authority, the City Administration, the Parks and
Recreation Department and the School Administration to expand after
school, weekend, and summer programs with existing resources. He
expressed appreciation for the work of the Roanoke Redevelopment
and Housing Authority and specifically commended the Housing
Authority for its involvement in the Hotel Roanoke Conference
Center project.
Mr. McCadden expressed appreciation to the Board of
Commissioners for their service and called attention to the
diverseness of the Board and its agenda. He also called attention
to the Housing Authorit¥'s involvement in economic development, and
commended the Housing Authority for encouraging its residents to
become more active in the City and for programs at Hurt Park and
Lincoln Terrace Housing Projects. He advised that the efforts of
residents to take control of their neighborhoods are important and
should be applauded.
Mrs. Bowles expressed appreciation to the Housing Authority
and commended Ms. Johnson for her involvement by including
residents in Housing Authority activities. She encouraged Housing
Authority involvement in Henry Street projects, as well as downtown
housing.
The Mayor spoke in support of the Housing Authority moving
progressively forward with its involvement in the Henry Street
project. He advised that within the last 60 days, plans were
announced for the proposed rail walk which is a $2.3 million
project that will be included in the bond referendum, and it is
hoped that the Housing Authority will support the project which
532
includes construction of a pedestrian bridge to connect the Hotel
Roanoke to the City Market area. He explained that one of the
problems with Henr~ Street is that the area is not connected to the
market and the rail walk will help to close the gap and provide
direct access. He stressed the importance of Housing Authority
involvement in the Henry Street project and requested a status
report with regard to future Involvement.
With regard to downtown public housing, the Mayor advised that
the topic has been discussed with the Board of Commissioners during
the past two years and requested a follow-up report and proposal.
He called attention to the fact that there have been no new public
housing projects in the City in the past ten years, and if the
number of senior citizens continues to grow, it will be necessary
to provide more public housing. In order to tie in with the rail
walk, downtown development and the societal need to provide quality
housing for senior citizens, the Mayor requested that the Housing
Authority report to Council within a reasonable time with specific
recommendations.
In connection with the Housing Authority's proposed
administrative office building on Henry Street, Mr. Anderson called
attention to a request for proposals from Hill Studio for a
proposed plan, advising that before taking action on the final
plan, the document will be presented to Council. If the office
building proves to be feasible, he stated that it would serve as a
catalyst for other developments in the Henry Street area and tie in
with the rail walk and the Hotel Roanoke Conference Center. He
advised that the Housing Authority will be pleased to follow
through on the Mayor's request for suggestions in regard to
downtown public housing and noted that preliminary studies have
been conducted, that certain problems have surfaced and the
information will be shared with the members of Council as the study
progresses. He advised that both Morningside Manor and Melrose
Towers housing developments, which house elderly and disabled
residents, were constructed in the 1970's, and since that time, no
new high rise public housing has been constructed in the City of
Roanoke. He stated that in moving forward with new high-rise
housing developments, Department of Housing and Urban Development
funds must be identified, that the City would have to justify the
use of the funds, and the fact that there are vacancies in both
Morningside Manor and Melrose Towers could present a problem. He
called attention to vacant public housing units throughout the
City, including the two abovereferenced high-rise projects, that
there is a long waiting list of applicants for public housing,
however, there is a problem when an applicant is offered a housing
unit and they decline because they prefer to wait for another
housing unit. He stated that the Housing Authority will be pleased
ii
533
to pursue funding for another high rise apartment complex, but it
is important to remember that in order to receive the necessary
Federal funds, the City will have to justify the need.
Neva J. Smith, Executive Director, Roanoke Redevelopment and
Housing Authority, advised that the staff of the Housing Authority
has done a tremendous Job, working hard and living through a number
of changes. She further advised that over the past year the
Housing Authority was reorganized into three functional areas, viz=
development, housing and administration; that all upper level staff
positions have now been filled; and the first five year strategic
plan has been completed to provide a vision and a way to move
forward tn order to serve as a more effective partner with the City
of Roanoke and the City's efforts. She stated that the Housing
Authority is currently revamping its personnel system in order to
achieve the goal of pay for performance for employees which will
enable those employees who give extraordinary service to be
appropriately rewarded; and equipment will be upgraded with an
emphasis on computerization, along with intensive training of
employees at all levels from maintenance personnel to
administrative staff. She called attention to staff efforts to
identify vacant public housing units; that KPMG Peat Marwick was
contracted to audit the records of the Housing Authority and the
audit revealed no adverse findings; and joint purchasing/bidding
efforts in conjunction with the City as a cost saving measure. She
commended the Housing Authorlty's Joint Resident Council as
recipient of the Governor's Award for Volunteer Excellence; and
referred to a consolidated budget reflecting all of the Housing
Authority's programs and activities which was entered into national
competition and resulted in the City of Roanoke's recognition as a
National Award Merit Winner. She presented documents setting forth
the Housing Authority's strategic plan, a copy of the consolidated
budget, a brochure on affordable living in public housing, and a
brochure and fact sheets on all Housing Authority programs. She
expressed appreciation to City staff for efforts to include Housing
Authority staff in City operations and deliberations.
The Assistant City Manager advised that the City
administrative staff understands the importance that Council has
placed on providing safe, decent and affordable housing for all
citizens of the City of Roanoke, and in that respect, City staff
has enjoyed a positive working relationship with Housing Authority
staff. He assured the members of Council that they can depend upon
the City Administration and the Housing Authority Administration to
continue its good working relationship in order to carry out the
mission of City Council and the Roanoke Redevelopment and Housing
Authority.
534
Ms. Smith advised that the Lansdowne Park Recreation facility
was recently completed and the Housing Authority looks forward to
dedicating the facility to the City of Roanoke as a part of its
Parks and Recreation Department during the month of September.
There being no further business, the Mayor and the Chairperson
declared the Joint meeting of the Roanoke City Council and the
Roanoke Redevelopment and Housing Authority adjourned at 1:30 p.m.
ATTEST
Mary F. Parker
City Clerk
APPROVED
Mayor
535
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
August 22, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, August 22,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetlnqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members John H. Parrott, William White, Sr.,
Llnda F. Wyatt, Elizabeth T. Bowles, John S. Edwards, Delvis O.
McCadden and Mayor David A. Bowers ............................... 7.
ABSENT: None ............................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dlbling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Mark A.
Graham, Pastor, St. John Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
specific attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
coMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
536
ACTION:
ACTION:
committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Sectlon 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
DIRECTOR OF FINANCE-ACTS OF ACKNOWLEDGEMENT: A
communication from Mayor David A. Bowers transmitting
correspondence from the Virginia Government Finance
Officers' Association acknowledging issuance of a
Certificate of Achievement for Excellence in financial
reporting for the City's most recent Comprehensive Annual
Financial Report, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
ANNUAL REPORTS-COMMITTEES-AUDIT COMMITTEE: A
communication from Council Member William White, Sr.,
Chairperson of the Audit Committee, transmitting the
Annual Report of the Audit Committee for the year ended
June 30, 1994, was before the body.
A summary of the Audit Committee's activities is as
follows:
reviewed and concurred with the annual plan
presented by KPMG Peat Marwick;
537
ACTION:
ACTION:
reviewed and concurred with the Municipal
Auditor's annual audit plan;
reviewed the independent accountant's report
with representatives from KPMG Peat Marwick
and City officials;
reviewed the internal audit reports with the
Municipal Auditor and City officials; and
furnished a copy of the minutes of each
committee meeting to City Council and City
officials.
(For full text, see communication and Annual Report on
file in the City Clerk's Office.)
Mrs. Bowles moved that the communication and Annual
Report be received and filed. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
ANNUAL REPORTS-MUNICIPAL AUDITOR= A report of the
Municipal Auditor transmitting his Annual Report for the
year ended June 30, 1994, was before Council.
(For full text, see Annual Report on file in the City
Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received
and filed. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING
DISTRICT COMMISSION: A report of qualification of Marsha
Compton Fielder as a member of the Fifth Planning
District Commission, for a term ending June 30, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
538
ACTION:
ACTION:
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of Alison R. Baird as a member of the Youth
Services Citizen Board, for a term ending May 31, 1997,
was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS ANDRECREATION-VAAMATEUR SPORTS/COMMONWEALTH
GAMES: Peter R. Lampman, President, Virginia Amateur
Sports, Inc., appeared before Council and expressed
appreciation for the City's support of and commitment to
the 1994 Virginia Commonwealth Games. He advised that
the Commonwealth Games have grown from 4,600 athletes
five years ago to 8,000 athletes in 1994; whereupon,
he presented Council Members with Commonwealth Games logo
T-shirts in appreciation of the City's support. He also
presented the Mayor with an engraved plague expressing
appreciation to the City of Roanoke for sponsoring the
1994 Commonwealth Games.
Without objection by Council, the Mayor advised that
the remarks of Mr. Lampman would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-CITY JAIL-GRANTS-SCHOOLS: A communication
from the Honorable W. Alvin Hudson, Sheriff, with regard
to adult basic education funds for inmates of the Roanoke
City Jail, was before Council.
539
It was advised that in 1987, Governor Gerald Baliles
initiated a literacy program for inmates incarcerated in
the Virginia Department of Corrections, which was
intended to reduce recidivism among inmates by
encouraging them to obtain a G.E.D. level of education
and thereby increase their abilities to obtain jobs once
released from custody; that since fiscal year 1988-89,
Federal grant funds have been made available to local
Jails to provide educational programs for inmates at the
local level; that for the past five years, the
educational program serving inmates in the Jail has
proven successful; and utilizing a part-time teacher in
addition to community volunteers from local churches and
other organizations, the jail has been able to provide
quality educational opportunities to inmates.
It was further advised that the Roanoke City School
Division requested and received approval for continued
funding of the Roanoke City Jail's educational program
for fiscal year 1994-95; that an "institutional adult
plan" request was again submitted as a part of the Annual
Program Application for adult education under the State
Adult Literacy and Adult Education Act, whereby funds
are administered by the Adult Education Service of the
State Department of Education through local school
divisions; that Federal funds not to exceed the amount of
$16,500.00 have been approved to reimburse Roanoke City
for 90 per cent of the total cost in order to continue to
pay a part-time teacher to operate the educational
program in the City Jail for 52 weeks; and the City of
Roanoke is required to provide a local ten per cent cash
match, or $1,833.00, in order for the Roanoke City Jail
to continue to participate in the program, the total cost
of the program to be $18,333.00, with program cost not to
exceed $16,500.00 from the State Department of Education
plus the local cash match of $1,833.00.
The Sheriff recommended that the Director of Finance
be authorized to establish a revenue estimate in the
Grant Special Revenue Fund in the amount of $16,500.00 in
Federal funds and $1,833.00 in local cash match to be
paid by the Roanoke City Jail's Canteen Fund; and that
Council appropriate $18,333.00 in the Grant Special
Revenue Fund to the following accounts:
Temporary Wages
FICA
$17,030.00
1,303.00
(For full text, see communication on file in the City
Clerk's Office.)
54O
ACTION:
ACTION:
A report of the City Manager concurring in the
recommendation of the Sheriff, was before Council.
(For full text, see report on file in the City Clerk's
Office.)
Without objection by Council, the Mayor advised that
the report of the City Manager would be received and
filed.
Mr. White offered the following emergency budget
ordinance:
(#32150-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 337.)
Mr. White moved the adoption of Ordinance No. 32150-
082294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Following discussion, Mr. McCadden moved that the
matter of hlring a full-time employee to administer the
G.E.D. Program to inmates in the Roanoke City Jall and to
provide follow-up services after completion of the
program be referred to the City Manager and the Sherlff
for study, report and recommendation to Council within 30
days. The motion was seconded by Ms. Wyatt and
unanimously adopted.
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS-VICTIM/
WITNESS/JUROR PROGRAM: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, with regard
to acceptance of and continued participation in the
Department of Criminal Justice Services Grant for the
Victim/Witness Assistance Program, was before Council.
It was advised that the Victim/Witness Program is
designed to recognize and address the needs of victims
and witnesses in the Roanoke City Criminal Justice System
and to continue the commitment for citizen support; and
541
in September 1984, CounciI accepted the start-up grant,
hired a full-time program coordinator in October 1984,
and the program has been in continued operation since
that time.
It was explained that the Victim/Witness Assistance
Program has been awarded a 12-month, $34,021.00 grant,
No. 94-A8554, for the period July 1994 through June 1995,
which will be matched by a local cash match of
$24,903.00, for a total grant budget of $58,924.00; that
the Program continues to operate with a full-time
coordinator, as well as a fulI-time assistant for the
Juvenile and Domestic Relations Court; that duties have
expanded and increasingly greater contact has been made
with persons in need of program services; and the program
is coordinated by the Office of Commonwealth's Attorney,
which fiscal year 1994-95 budget as approved by Council
included a local cash match grant fund of $24,903.00.
The Commonwealth's Attorney recommended that Council
concur in the following actions:
authorize acceptance of and participation in
the Department of Criminal Justice Services
Grant No. 94-A8554 for the Victim/Witness
Program in the amount $34,021.00, with the
City to provide a total local cash match of
$24,903.00 from monies provided in the
Commonwealth Attorney's fiscal year 1994-95
budget;
authorize the City Manager to execute all
appropriate documents to obtain the grant; and
authorize appropriation of $34,021.00 in State
grant funds and transfer $24,903.00 in local
matching funds from General Fund Account No.
001-004-9310-9535 to the Grant Fund and
establish a corresponding revenue estimate in
accounts to be established by the Director of
Finance.
A report of the City Manager concurring in the
recommendation of the Commonwealth's Attorney, was also
before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
542
ACTION:
ACTION:
(#32151-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 338.)
Mrs. Bowles moved the adoption of Ordinance No.
32151-082294. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Mrs. Bowles offered the following resolution:
(#32152-082294) A RESOLUTION authorizing acceptance
of Grant No. 94-A8554 made to the City of Roanoke by the
State Department of Criminal Justice Services for a
Victim/Witness/Juror Assistance Program and authorizing
the execution and filing by the City Manager of the
conditions of the grant and other grant documents.
(For full text of Resolution, see Resolution Book No. 56,
page 340.)
Mrs. Bowles moved the adoption of Resolution No.
32152-082294. The motion was seconded byMr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Without objection by Council, the Mayor advised that
the City Manager's report would be received and filed.
BUDGET-DRUGS/SUBSTANCE ABUSE-COMMONWEALTH'S
ATTORNEY-GRANTS: A communication from the Honorable
Donald S. Caldwell, Commonwealth's Attorney, with regard
to acceptance of funding for Drug Prosecutor positions,
was before Council.
It was advised that Federal funding was made
available to the Commonwealth of Virginia to be used for
the development of several Multi-Jurisdictional Special
Drug Prosecutors statewide; that positions were developed
to coordinate prosecutorial efforts among independent
543
jurisdictions, reduce fractional and duplicate
prosecutions, enhance the recovery of criminal assets,
utilize Federal, State and local resources to assure
maximum prosecutorial effectiveness and provide
specialized prosecutorial resources to the regional drug
enforcement effort; and, in addition, the Regional Drug
Prosecutor has been cross-designated as an Assistant
U. S. Attorney, which will permit a State prosecutor to
make use of the Federal Grand Jury.
It was further advised that on October 9, 1987, the
Commonwealth's Attorneys of the Counties of Craig,
Franklin and Roanoke and the Cities of Roanoke and Salem
applied to the Commonwealth's Attorneys' Services
Council, the State agency responsible for the
administration of grant money, to fund a Multi-
Jurisdictional Special Drug Prosecutor; and in April
1988, Council accepted the Multi-Jurisdictional Special
Drug Prosecutor Grant, and a full-time Special Drug
Prosecutor was hired in July 1988.
It was explained that on April 15, 1994, the
Commonwealth's Attorneys' Services Council notified the
Roanoke City Commonwealth's Attorney that legislation
approved by the General Assembly allowed funds for Drug
Prosecutor positions to be transferred from the
Department of Criminal Justice Services and the
Commonwealth's Attorneys' Services Council to the State
Compensation Board in the following amounts: $62,297.00
for salaries, $10,189.00 for fringe benefits, $9,986.00
for office expenses, and $1,304.00 for locality service
cost for the period July 1, 1994 through June 30, 1995;
that as a result, the Drug Prosecutor positions that
serve the Counties of Craig, Franklin, and Roanoke, and
the Cities of Roanoke and Salem will be funded through
the Offices of the Commonwealth's Attorneys in the host
localities effective July 1, 1994; and the positions will
be funded separately from the positions in the
Commonwealth's Attorney's Office, with their own cost
code, budget, monthly payroll and expense report.
The Commonwealth's Attorney recommended that Council
concur in the following actions:
authorize acceptance of continued
participation in funding for the Drug
Prosecutor positions through the State
Compensation Board, in the amount of
$83,776.00, for the period July 1, 1994
through June 30, 1995;
544
ACTION:
authorize the City Manager to execute all
appropriate documents to obtain funding for
the positions; and
appropriate $83,776.00 for funding for the
Drug Prosecutor positions through the State
Compensation Board and establish a
corresponding revenue estimate in accounts to
be established by the Director of Finance, as
follows:
Regular Employee Salaries
FICA
Life Insurance
ICMA (Secretary only)
Dental Insurance
Health Insurance
Local Mileage
Office Rental
Administrative Supplies
Telephone
Copying/Postage
Total
$62,297.00
4,765.00
409.00
1,683.00
196.00
4,440.00
1,100.00
5,466.00
800.00
1,320.00
$ 1~300.00
$83,776.00
A report of the City Manager concurring in the
recommendation of the Commonwealth's Attorney, was also
before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#31253-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 341.)
Mr. McCadden moved the adoption of Ordinance No.
31253-082294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
Mr. McCadden offered the following resolution:
545
ACTION:
(#32154-082294) A RESOLUTION authorizing the
acceptance of a Multi-Jurisdictional Special Drug
Prosecutor Grant made to the City of Roanoke by the
Commonwealth of Virginia and authorizing the acceptance,
execution and filing of all appropriate documents to
obtain such funds.
(For full text of Resolution, see Resolution Book No. 56,
page 342.)
Mr. McCadden moved the adoption of Resolution No.
32154-082294. The motion was seconded byMr. Parrott and
adopted by the following vote=
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
Without objectionbyCouncil, the Mayor advised that
the City Manager's report would be received and filed.
BUDGET-COMMONWEALTH'S ATTORNEY-GRANTS: A
communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, with regard to continuation of
the Roanoke City Commonwealth's Attorney Pre-Trial
Services Program for fiscal year 1994-95, was before
Council.
It was advised that the Appropriations Act approved
by the Virginia General Assembly during its 1989 regular
session authorized the Department of Criminal Justice
Services (DCJS) to expend grant funds for establishment
of pre-trial diversion of select non-violent, Jailable
offenses; that the Commonwealth's Attorney, in
cooperation with the Circuit, General District and
Juvenile and Domestic Relations Courts, established a
program in 1990 under the administration of the Court-
Community Corrections Program; and a local cash
contribution will be required in fiscal year 1995,
July 1, 1994 through June 30, 1995, in order to insure
continuation of the program.
It was further advised that the Judges, City Manager
and City Sheriff continue to support the concept of pre-
trial diversion of selected non-violent offenders as one
method of community diversion to improve the efficiency
and effectiveness of the Criminal Justice System in
Roanoke; that State funds, in the amount of $68,010.00,
are available to Roanoke City in order to continue the
Pre-Trial Services Program during fiscal year 1994-95;
546
ACTION=
that a local cash contribution of $7,670.00 will be
required in fiscal year 1994-95 to ensure continuation of
the Program; that funding for the local cash contribution
in the amount of $7,670.00 is contained in the City's
recommended General Fund budget for flscal year 1994-95
(Non-Departmental, Transfers to Grant Fund); that a
Statement of Grant Award/Acceptance of Speclal Conditions
and Application, In the amount of $75,680.00 ($68,010.00
in State funds and $7,670.00 in local contributions), has
been prepared for submission to the Department of
Criminal Justice Services by the Commonwealth's Attorney
and Dlrector of the Court-Community Corrections Program,
who will administer the Program; and approval by Council
ts requested tn order to submit the prepared Statement of
Grant Award/Acceptance of Special Conditions and
Application to DCJS for its review and approval.
The Commonwealth's Attorney recommended that Council
authorize the City Manager to execute and submit the
Statement of Grant Award/Acceptance of Special Conditions
and Application to the Department of Criminal Justice
Services for continuation of the Roanoke City Pre-trial
Services Program; and appropriate a total of $75,680.00
($68,010.00 in State funds and $7,670.00 in local funding
included in the proposed fiscal year 1994-95 General Fund
Budget, Account No. 001-004-9310-9535) to revenue and
expenditure accounts to be established in the Grant Fund
by the Director of Finance.
A report of the City Manager concurring in the
recommendation of the Commonwealth's Attorney, was also
before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. Edwards offered the following emergency budget
ordinance:
(#32155-082294)
certain sections
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No.
page 343.)
Mr. Edwards moved the adoption of Ordinance
32155-082294. The motion was seconded by Mrs.
adopted by the following vote:
AN ORDINANCE to amend and reordain
of the 1994-95 Grant Fund
56,
No.
Bowles and
547
ACTION=
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
Mr. Edwards offered the following resolution:
(#32156-082294) A RESOLUTION authorizing execution
of a Statement of Grant Award and Acceptance of Special
Conditions in connection with continuation of the Roanoke
City Pre-Trial Services Program.
(For full text of Resolution, see Resolution Book No. 56,
page 344.)
Mr. Edwards moved the adoption of Resolution No.
32156-082294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Without objection by Council, the Mayor advised that
the City Manager's report would be received and filed.
BUDGET-CMERP-GRANTS-SCNOOLS: A communication from
the Roanoke City School Board requesting appropriation of
funds to the following school accounts, was before
Council.
Grant No. 6081 - $1.9 million for the renovation
of Wasena Elementary School. A
Literary Fund loan application
tn the same amount has been
approved for this project.
Grant No. 6237
$65,737.00 for the 1994-95
Elsenhower Project Title
Program to provide for
activities to improve the
skills and knowledge of
mathematics and science
teachers. The Program will be
100 per cent reimbursed by
Federal funds.
Grant No. 6307
$3,599,943.00 for the Magnet
Schools Program for 1994-95 to
provide for the operation of
the Magnet School Programs at
548
Grant No. 6446
Grant No. 6772
Grant No. 6922
Grant No. 6923
William Fleming High School and
Ruffner Middle School. The
Program will be 100 per cent
reimbursed by Federal funds.
$695,804.00 for the Alternative
Education Program to provide
instruction and guidance
services to secondary level
students who are at-risk of
leaving school due to poor
academic achievement, low or
unrealistic self-concept, or a
poor understanding of academic
preparation required to achieve
their career interest. The
Program will be funded by
Federal funds in the amount of
$70,304.00 and local funds in
the amount of $625,500.00.
$10,000.00 for the GED Testing
Program for 1994-95 to provide
instructors for GED preparation
classes and for the
administration of the GED
examinations. Student fees
will be the source of revenue.
$264,740.00 for the Project YES
Program to identify, assess,
evaluate and provide assistance
for at-risk sixth and ninth
grade students who are
potential dropouts. The
Program will be funded by State
funds in the amount of
$256,296.00 and local funds in
the amount of $8,444.00.
$105,244.00 for the Drug Free
Schools Program for 1994-95 to
provide funding for four
student assistance counselors
at the secondary level to work
with substance abuse issues.
The Program will be 100 per
cent reimbursed by Federal
funds.
549
ACTION:
Grant No. 6924
$78,128.00 for the Impact Aid
Program to provide funds for
salaries and fringe benefits of
the Partnership Specialist and
the magnet office and grants
office secretaries. The
Program will be 100 per cent
reimbursed by Federal funds.
Grant No. 6925
$53,187.00 for the 1994-95
Grants Management Program to
provide partial funding for the
salary and fringe benefits of
the magnet program director.
The Program will be reimbursed
100 per cent by Federal funds.
The School Board further requested the first
installment of proceeds totaling $882,302.00 from the
1994-95 Capital Maintenance and Equipment Replacement
Fund, which proceeds will be used for the purchase of
instructional computers, replacement of school buses and
maintenance equipment, relocation of central
administrative offices, alteration and upgrade of
elementary school classrooms and equipment, replacement
of roofs, and installation of modular classrooms.
A report of the Director of Finance recommending
that Council concur in the request of the School Board,
advising that the request represents the first
appropriation of School Board fiscal year 1994 CMERP
funds of $2,020,436.00, leaving an unappropriated balance
of $1,138,134.00, was also before the body.
(For full text, see communication and report on file in
the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget
ordinance:
AN ORDINANCE to amend and reordain
and
an
(#32157-082294)
certain sections of the 1994-95 School, Capital
General Fund Appropriations, and providing for
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 344.)
Ms. Wyatt moved the adoption of Ordinance No. 32157-
082294. The motion was seconded by Mr. Parrott.
55O
ACTION:
Mr. McCadden inquired as to why $560.00 is
recommended for appropriation to Roanoke Catholic for
tuition costs; whereupon, the Dlrector of Finance
explained that the funds pertain to Eisenhower Project
Title II 1994-95 which will fund activities to improve
the skllls and knowledge of mathematics and science
teachers while facilitating greater communication and
collaboration between disciplines and across grade
levels. He further advised that if his response did not
satisfactorily address Mr. McCadden's question, the
budget ordinance could be deferred until the next meeting
of Council on Monday, September 12, 1994, pending
additional information from the School Administration
inasmuch as no representative from the school system was
in attendance to answer questions.
Mr. White advised that whenever appropriation
requests are submitted to Council, a representative of
the requesting party should be present to respond to
questions.
Mr. Parrott offered a substitute motion that the
request of the School Board for certain appropriations be
tabled. The motion was seconded by Mr. McCadden and
adopted, Mr. Edwards voting no.
Mr. Edwards concurred that a representative of the
school administration should be in attendance to respond
to questions, however, he did not believe that that was
sufficient reason to defer action on the matter until the
September 12, 1994 Council meeting.
Later during the meeting, Mrs. Bowles moved that the
request of the School Board be removed from the table.
The motion was seconded by Mr. McCadden and adopted.
The Assistant City Manager advised that pursuant to
his discussion with Richard L. Kelley, Assistant
Superintendent for School Operations, the Elsenhower
Grant requires that tuition be paid to teachers of
private schools, and the $560.00 in funds earmarked for
Roanoke Catholic represents pass through funding for
tuition for two mathematics teachers.
Ordinance No. 32157-082294 was then adopted by the
following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: Council Member McCadden .................... 1.
551
Without objection by Council, the Mayor advised that
the report of the Director of Finance would be received
and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-PUBLIC WORKS-FEE COMPENDIUM: The City
Manager submitted a written report advising that a
customer service charge study performed by David M.
Griffith and Associates, Ltd. in June 1990 and adopted on
June 20, 1994, pursuant to Resolution No. 30124-062090,
established fees charged by the City for map prints; that
the study indicated that the City should recover costs
for maintenance of official maps (i.e., appraisal, sewer,
water and zoning); and fees prior to the study were set
by Engineering Department staff and were monitored from
time to time in order to be comparable with printing
charges of other Jurisdictions and engineering and
architectural fir~s around the Roanoke Valley.
It was further advised that collections for maps
have risen from an annual average of $1,692.00 prior to
the study to $2,815.00 since adoption of the new fee
structure; that many citizens are surprised and concerned
when informed that a large format map (26" x 36") costs
$16.00 per sheet, and citizens feel that the cost should
be borne by the City, as well as the $8.00 cost for
intermediate size maps (11" x 17"); that labor and
material costs to provide the 26" x 36" map is $1.96, and
$1.78 for the 8 1/2" x 11" map, and given the relatively
small increase in revenue realized from the current map
fees, approximately $1,123.00 annually and the
undesirable comments from map customers, it is proposed
that the map fees be reduced.
The City Manager recommended that Council approve
the following fee schedule for map prints:
552
ACTION:
Map Size
Service Charqe
8 1/2" x 11" $ 1.00
11" x 17" 2.00
26" x 36" 3.00
Roll Paper 1.00 sq.
ft.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following resolution=
(#32158-082294) A RESOLUTION providing for
adjustment of fees charged by the Engineering Department
for map prints.
(For full text of Resolution, see Resolution Book No. 56,
page 352.)
Mr. Parrott moved the adoption of Resolution No.
32158-082294. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
BUDGET-STATE HIGHWAYS-BRIDGES-CAPITAL IMPROVEMENTS
PROGRAM-STREETS AND ALLEYS: The City Manager submitted
a written report advising that the Virginia Department of
Transportation (VDOT) continuously develops various
phases of Council approved highway projects, which
include such items as preliminary engineering, right-of-
way acquisition and project construction; that bills to
the City from VDOT are prepared on a monthly basis, which
represent the City's share of expenditures to date; that
the City's share is generally five per cent for plan
development phases authorized prior to July l, 1989, and
two per cent for phases authorized after that date; and
Capital Fund accounts are established for each project in
the amount of the estimated billings that are anticipated
for the year, which provides for payments of interim
bills, however, there may be instances when additional
requests to Council for transfers are needed to cover
interim bills.
It was further advised that appropriation of
$80,000.00 from Capital Improvement Reserve - Streets and
Bridges, to project accounts is needed to cover
anticipated billings; that individual projects are funded
from their respective highway accounts and from utility
553
ACTION=
accounts depending upon the extent of water and sewer
relocation needed on each project; that three of the six
highway construction projects for which funds are
currently allocated in VDOT's Six-Year Improvement
Program require continued funding in order to meet costs
anticipated on projects for fiscal year 1994-95; that
certain transfers of funds are needed; that the
Pedestrian Bridge Project will be the subject of a future
report regarding a City/State Agreement, at which time
funding will be addressed; and other projects presently
have sufficient allocations from previous years to meet
anticipated billings.
The City Manager recommended that Council
appropriate $80,000.00 from Capital Improvement Reserve -
Streets and Bridges, to the following individual project
accounts=
Peters Creek Road Extension,
Account No. 008-052-9595-9003
$50,000.00
Brandon Avenue Widening,
Account No. 008-052-9604-9003
$20,000.00
Tenth Street Widening,
Account No. 008-052-9597-9003
$10,000.00
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32159-082294) AN ORDINANCE to amend and reordatn
certain sections of the 1994-95 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 353.)
Mrs. Bowles moved the adoption of Ordinance No.
32159-082294. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
554
BUDGET-FIRE DEPARTMENT-GR~NTS-EQUIPMENT: The City
Manager submitted a written report advising that the Fire
Program Fund was established by the Virginia General
Assembly, effective October 4, 1985, pursuant to Section
38.1-44.1 of the Code of Virginia; that the sunset clause
requiring expiration of the Fund on July 1, 1990 was
removed, thus, the City's annual allocation of State
funds received will continue indefinitely} that revenue
to support the Program is derived from a 0.8 per cent
surcharge on all fire insurance premiums collected
throughout the Commonwealth of Virginia~ that Program
guidelines require that funds received are non-
supplanting and may not be used in replacement of
existing local funding, however, must be used in
accordance with provisions established by the State
Department of Fire Programs for fire service training,
regional fire service training facilities, firefighting
equipment/apparatus and personal protective clothing.
It was explained that a Roanoke City's allocation of
$97,507.39 was electronically transferred to the City
Treasurer on June 30, 1994~ and action by Council is
needed to formally accept, appropriate the funds and
authorize the Director of Finance to establish revenue
estimates and appropriation accounts in the Grants
Program Fund to purchase the following equipment and
supplies in accordance with provisions of the program:
fire suppression protective equipment
training and development
recruitment and development
$76,807.00
12,000.00
8,700.00
The City Manager recommended that Council authorize
acceptance of the grant award and appropriate $97,507.39,
with corresponding revenue estimates, to accounts to be
established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office.)
Ms. Wyatt offered the following emergency budget
ordinance:
(#32160-082294) AN O~DINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 354.)
555
ACTION:
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32160-
082294. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Parrott, Whlte, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Ms. Wyatt offered the following resolution:
(#32161-082294) A RESOLUTION accepting a certain
Fire Program Fund Grant from the State Department of Fire
Programs and authorizing execution of any required
documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 56,
page 355.)
Ms. Wyatt moved the adoption of Resolution No.
32161-082294. The motion was seconded by Mr. White and
adopted by the following vote=
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
BUDGET-FIRE DEPARTMENT-EMERGENCY SERVICES-GRANTS-
EQUIPMENT: The City Manager submitted a written report
advising that on July 25, 1994, Council authorized the
City Manager to enter into an agreement to participate in
a Level III Hazardous Materials Regional Response Team}
and on July 25, 1994, the City Manager and the State
Coordinator of Emergency Services entered into the
agreement, effective until June 30, 1996, unless
terminated upon 30 days written notice by either party.
It was further advised that pursuant to the executed
agreement, the City, as well as all localities that
participate in a regional response team, will receive
"pass-through funding" from the Virginia Department of
Emergency Services to assist with the purchase of
equipment and to attend training programs needed to
comply with mandates set forth by Federal OSHA and the
Virginia Department of Emergency Services (VDES); that
equipment needs range from a $100.00 meter sensor to a
$3,000.00 encapsulated response suit; and pass-through
funding totalling $15,000.00 has been received from VDES
by the City as of August 22, 1994, and deposited in
revenue Account No. 035-035-1234-7067.
556
ACTION:
It was explained that the City of Roanoke and the
City of Salem will coordinate purchase of equipment for
the Hazardous Materials Regional Response Team in order
to avoid duplication of expensive equipment and to allow
for compatibility of equipment purchased; and training
classes will be coordinated through the respective
hazardous materials coordinator's Jurisdiction in
conjunction with VDES.
The City Manager recommended that he be authorized
to accept the Hazardous Materials Regional Response Team
Grant, in the amount of $15,000.00; and that Council
appropriate $15,000.00 to Other Equipment, Hazardous
Materials Response Team Grant, Account No. 035-050-3220-
9015.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following emergency budget
ordinance:
(%32162-082294) AN ORDINANCE to amend and reordatn
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 356.)
Mr. Parrott moved the adoption of Ordinance No.
32162-082294. The motion was seconded byMrs. Bowles and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Mr. Parrott offered the following resolution:
(%32163-082294) A RESOLUTION authorizing the
acceptance of a grant made to the City of Roanoke by the
Virginia Department of Emergency Services for training
and for the purchase of equipment for the Hazardous
Materials Regional Response Team and authorizing the
acceptance, execution and filing of all appropriate
documents to obtain such grant.
(For full text of Resolution, see Resolution Book No. 56,
page 357.)
557
ACTION:
Mr. Parrott moved the adoption of Resolution No.
32163-082294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
BUDGET-HEALTH DEPARTMENT-INSURANCE-FIRE DEPARTMENT-
H~ DEVELOPMENT-REFUSE COLLECTION-EMERGENCY SERVICES-
GR~NTS-CMERP-YOUTH-YOUTH CORRECTIONAL FACILITIES-MENTAL
HEALTH SERVICES-SCHOOLS-INSURANCE: The City Manager
submitted a written report advising that pursuant to
Section 36 of the Roanoke City Charter, the unencumbered
balance at fiscal year-end of each appropriation shall
become part of the year-end fund balance~ and funding for
certain programs could not be expended or obligated by
June 30, 1994.
It was further advised that the Commonwealth of
Virginia Department of Youth and Family Services provides
funding to administer a Family Oriented Group Home (FOGH)
program for local children in need of therapeutic
residential placement, and unexpended funds totalled
$32,306.00; that the United States Department of
Agriculture (USDA) provides funding through the Virginia
Department of Youth and Family Services to enhance the
food service program of Crisis Intervention Center
(Sanctuary), Youth Haven I, and the Juvenile Detention
Home, and unexpended funds totalled $14,436.00; that the
Juvenile Detention Home received funds as a result of
providing services to children committed to the care of
the Department of Youth and Family Services for the month
of May 1994, and unexpended funds total $1,166.00; that
the Comprehensive Service Act (CSA), a multi-agency
council comprised of Roanoke Social Services, Court
Services Unit, Community Services Board (Mental Health
Services), Roanoke City Health Department, and Roanoke
City Schools was established to provide public or private
non-residential or residential services for a targeted
population of troubled youth and families, and unexpended
funds total $20,791.00; that the Fire and Emergency
Medical Services Strategic Planning Study was approved by
Council, pursuant to Ordinance No. 31909-031494, and a
contract was awarded to CenPenn Systems in the amount of
$69,960.00, and unexpended funds total $49,324.00; and
the Office of Risk Management is responsible for
purchasing insurance on properties valued in excess of
$100 million and for purchasing general liability, and
law enforcement liability insurance, as well as the
purchase of medical malpractice insurance for City nurses
558
ACTION:
and bonds for City public officials, along with
approximately 700 workers' compensation claims and 250
automobile accident claims processed annually, and
unexpended funds total $50,000.00
The City Manager recommended that Council
appropriate funding from the Year-End Fund Balance to the
following accounts:
Family Oriented Group Home
Account No. 001-054-3360-3160
$ 32,306.00
United States Department of
Aqriculture
Account No. 001-054-3360-3000
Account No. 001-054-3350-3000
Account No. 001-054-3320-3000
Total
4,487.00
~4,00
9~ 105.00
14,436.00
Juvenile Detention Home Per Diem
Reimbursements
Account No. 001-054-3320-2010
1,166.00
Comprehensive Services Act
Administration
Funding to be appropriated in
an account to be established
in the Grant Fund
$ 20,791.00
Fire and EMS Strateqic Planninq Study
Account No. 001-050-1260-2010
49,324.00
Risk Management
Account No. 001-002-1262-9015
$ 50,000.00
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following emergency budget
ordinance:
(%32164-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General and Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 358.)
Mr. Edwards moved the adoption of Ordinance No.
32164-082294. The motion was seconded by Mr. McCadden
and adopted by the following vote:
559
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
BUDGET-LEGISLATION-CITY GOVERNMENT-PARTNERSHIP FOR
URBAN VIRGINIA-ECONOMIC DEVELOPMENT: The City Manager
submitted a wrltten report advising that the Partnership
for Urban Virginia is an unprecedented collaboration
between Virginia urban localities and the private sector,
namely the Virglnia Chamber of Commerce, to promote a
better understanding of how the problems that plague
Virginia's urban areas are eroding the economic vitality
and competitiveness of the State as a whole, and to
develop and to gain passage of a highly-specific
legislative strategy that will address the problems in a
manner that will benefit all areas of the Commonwealth of
Virginia; and the Partnership was formed to bring
together the talents and resources of urban localities
and the business community to develop solutions to the
economic, fiscal and social problems facing the
Commonwealth's core cities, which problems know no
geographical boundaries and are negatively affecting
surrounding communities as well.
It was further advised that the Partnership will be
guided by a Board of Directors comprised of the Mayor,
City Manager and business representatives from each of
the member urban localities; that the time frame for the
work of the Partnership will be approximately 18 months,
culminating in the release of an urban legislative agenda
which will be presented during the 1996 Virginia General
Assembly session; that 12 urban Virginia cities have
tentatively agreed to join the Partnership; that staffing
for the Partnership will be provided by a project
director hired by the Partnership and by the Virginia
Center for Urban Development at Virginia Commonwealth
University, which was created by the General Assembly for
the purpose of enhancing Virginia's urban areas; that
funding for the Partnership's target budget of
$350,000.00 will be provided by participating localities
and the Virginia business community; that the actual
amount contributed by each locality toward the
Partnership may vary according to the size of the
locality and its ability to contribute; that businesses
will contribute on a similar basis; and the contribution
of Roanoke City has been determined to be $10,000.00.
The City Manager recommended that Council endorse
the membership of the City of Roanoke in the Partnership
for Urban Virginia and appropriate $10,000.00 as the
City's contribution toward funding the Partnership's
56O
ACTION=
efforts, advising that funding is available in the
Contingency Reserve, Account No. 001-002-9410-2199, and
should be transferred to a separate account to be
established by the Director of Finance in the
Contributions account category.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(%32165-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 360.)
Mr. McCadden moved the adoption of Ordinance No.
32165-082294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
BUDGET-PUBLIC WORKS-CMERP-RECYCLING-EQUIPMENT-REFUSE
COLLECTION= The City Manager submitted a written report
advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for
additional recycling carts to allow for the continuation
of the recycling program, which, when completed, will
serve approximately 38,000 residents; whereupon, the City
Manager recommended that Council approve the following
actions:
accept the lowest responsible bid submitted by
Zarn, Inc., for recycling carts, for a total
cost of $121,794.00;
appropriate $121,794.00 from the Capital
Maintenance and Equipment Replacement Program
to Recycling, Account No. 001-052-4211-9015;
and
reject all
(For full text,
Office.)
other bids received by the City.
see report on file in the City Clerk's
561
ACTION:
ACTION:
Mr. White offered the following emergency budget
ordinance:
(#32166-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 361.)
Mr. White moved the adoption of Ordinance No. 32166-
082294. The motion was seconded by Ms. Wyatt and adopted
by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Mr. White offered the following resolution:
(%32167-082294) A RESOLUTION accepting a bid made
to the City for providing curbside recycling carts; and
rejecting the other bid made to the City.
(For full text of Resolution, see Resolution Book No. 56,
page 362.)
Mr. White moved the adoption of Resolution No.
32167-082294. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
Mr. Parrott requested a report on the cost per ton
for recycling; whereupon, the City Manager advised that
he would provide Council with the requested information,
along with a more comprehensive report on the City's
recycling efforts at an upcoming Council meeting.
SEWERS AND STORM DRAINS-WATER RESOURCES: The City
Manager submitted a written report in connection with
purchasing aluminum chloride to be used in the treatment
of waste water for phosphorus removal; whereupon, the
City Manager recommended that Council accept the lowest
responsible bid submitted by Gulbrandsen Mfg., Inc., for
562
ACTION:
the period September 1, 1994 to June 30, 1995, at a cost
of $.12 per gallon; and that the other bid received by
the City be rejected.
(For full text, see report on flle in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32168-082294) A RESOLUTION accepting a bid to
provide aluminum chloride to the City for the period
beginning September I, 1994, and ending June 30, 1995,
and rejecting another bid.
(For full text of Resolution, see Resolution Book No. 56,
page 363.)
Mrs. Bowles moved the adoption of Resolution No.
32168-082294. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
APPALACHIAN POWER COMPANY-CONSULTANTS REPORTS-WATER
RESOURCES: The City Manager submitted a written report
advising that Crowder Construction Co., Charlotte, North
Carolina, is the general contractor for Carvins Cove
Filter Plant Improvements Phase I, with a total
contract amount to date of $13,663,569.28 and 805
consecutive calendar days to complete the project; that
electric service is specified in contract documents to be
the responsibility of the City of Roanoke; that the
service has been provided by Appalachian Power Company
(APCO) to the administration/filter building, chemical
buildings, and the new low lift pump station by purchase
orders administratively approved; and this sole source
service is provided only by APCO.
It was further advised that electric service from
the low lift pump station to the intake structure at the
Dam needs to be provided, at a cost of $17,195.00; that
the cost for clearing the right-of-way is $3,000.00, for
a total cost of $20,195.00; whereupon, the City Manager
recommended that he be authorized to issue a purchase
order to Appalachian Power Company to provide electric
service to the intake structure at Carvins Cove Dam and
563
ACTION:
to clear the right-of-way for same according to
Appalachian Power Company letters dated August 1, 1994
and August 10, 1994, in the total amount of $20,195.00,
with funding available in Account No. 002-056-2178-9026.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
(#32169-082294) AN ORDINANCE authorizing the
Manager of General Services to issue a purchase order for
the installation of electric service and the clearing of
right-of-way in connection with the Carvins Cove Filter
Plant Improvements - Phase I; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 364.)
Mrs. Bowles moved the adoption of Ordinance No.
32169-082294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
BUDGET-GRANTS-FDETC: The City Manager submitted a
written report advising that the City of Roanoke is the
grant recipient for Fifth District Employment and
Training Consortium funding; that City Council must
appropriate funding for all grants and other funds
received by the FDETC; and the following is a listing of
funds awarded to the FDETC for the 1994-95 fiscal year to
date:
$231,800.00 for fiscal year 1995 Economic
Dislocated Worker Adjustment Act 40% Regional
Projects;
$25,000.00 from fiscal year 1994 Title III-F
program to serve dislocated workers, upon
certain terms and conditions;
$3,400.00 in allocations from the Cities of
Roanoke, Salem, Clifton Forge and Covington,
as well as the Counties of Roanoke, Alleghany,
Botetourt and Craig to provide a percentage of
the agency's administrative cost;
564
$15,245.00 from the 1994-95 budget of the
Department of Human Development to assist with
costs incurred for the Summer Food Service
Program;
$5,000.00 from the United States Environmental
Protection Agency to be used for the EPA-Youth
and Environment Initiative program;
$226,552.00 from the Commonwealth of Virginia
Department of Social Services for the 1994-95
DSS/JOBS Agreement;
$110,411.00 for the Hotel Roanoke Employment
Training project;
$8,198.00 and $18,380.00 for Operation
Bootstrap and Roanoke Valley Youth
Conservation Service Corps "Opportunity
Knocks"; and
$6,770.00 representing a contract between the
Fifth District Employment and Training
Consortium and the City of Roanoke under which
the Administrator of the FDETC will provide
advice and serve as consultant on matters
regarding CDBG and other U. S. Housing and
Urban Development related programs.
It was explained that funding for the Fifth District
Employment and Training Consortium totals $650,756.00 for
the year July 1, 1994 through June 30, 1995, from all
confirmed sources listed above.
The City Manager recommended that Council
appropriate Fifth District Employment and Training
Consortium funding totalling $650,756.00, and increase
the revenue estimate by $650,756.00 in accounts to be
established by the Director of Finance.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(#32170-082294) AN ORDINANCE to amend and reordatn
certain sections of the 1994-95 Consortium Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 364.)
565
ACTION:
ACTION:
Mr. McCadden moved the adoption of Ordinance No.
32170-082294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIALREPORTS:
The Director of Finance submitted the financial report
for the City of Roanoke for the month of July 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. White moved that the financial report be
received and filed. The motion was seconded by Mr.
McCadden and unanimously adopted.
BUDGET-SEWERS AND STORM DRAINS-BONDS/BOND ISSUES:
The Director of Finance submitted a written report
advising that the City's 1994 general obligation bond
issue included $15.7 million for Sewage Treatment Plant
expansion and other system improvements, which funds are
available for appropriation and need to be appropriated
to a new account in the Sewage Treatment Fund; and bond
funding will be transferred out of the account as
construction projects are established and approved by
Council.
The Director of Finance recommended appropriation of
$15.7 million in bond proceeds to a new account to be
established by the Director of Finance in the Sewage
Treatment Fund.
(For full text,
Office.)
Ms. Wyatt
ordinance:
see report on file in the City Clerk's
offered the following emergency budget
(#32171-082294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 369.)
566
ACTION:
ACTION:
MS. Wyatt moved the adoption of Ordinance No. 32171-
082294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
BUDGET-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: The Director of Finance submitted a written report
advising that the City of Roanoke and Virginia Tech share
in the operating expense of the Hotel Roanoke Conference
Center Commission (BRCCC); that each entity's share of
the 1995 fiscal year's budget totals $276,500.00; that
Council appropriated the City's matching share of the
operating subsidy to Capital Projects Fund, Account No.
008-002-9653-9003, on May 23, 1994; and for comparative
accountability purposes, the funds need to be transferred
to the General Fund in order that the City's obligation
to HRCCC may be satisfied.
The Director of Finance recommended appropriation of
$276,500.00 to General Fund, Account No. 001-002-7220-
3755, with funding available in Capital Projects Fund,
Account No. 008-002-9653-9003.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(%32172-082294) AN ORDINANCE to amend and reordaln
certain sections of the 1994-95 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 370.)
Mr. White moved the adoption of Ordinance No. 32172-
082294. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... O.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
567
ACTION=
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONZNG: Ordinance No. 32149 rezoning property
located at 1814 Hollins Road, N. E., identified as
Official Tax Nos. 3111501, 3111502, 3040101, 3040407 -
3040416, inclusive, 3040420, 3040502 3040519,
inclusive, and certain vacsted portions of streets and
alleys contiguous thereto, from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District, subject to
certain conditions proffered by the petitioner, having
previously been before the Council for its first reading
on Monday, August 8, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr.
McCadden offering the following for its second reading
and final adoption:
(%32149-082294) AN ORDINANCE to amend Section 36.1-
3, Code of the City of Roanoke (1979), as amended, and
Sheet Nos. 304 and 311, Sectional 1976 Zone Map, City of
Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 336.)
Mr. McCadden moved the adoption of Ordinance No.
32149-082294. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Me~bers Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
HUMAN DEVELOPMENT-CITY EMPLOYEES-DECEASED PERSONS:
Mr. McCadden requested that the City Clerk prepare a
communication for the Mayor's signature expressing
sympathy to the family of the late Jerry Pullins, an
employee in the Social Services Department.
PARKS ANDRECREATION-YOUTH: Mr. McCadden requested
that the City Manager report to Council with regard to
the matter of continuing the City's Midnight Basketball
Program year round.
568
ACTION:
ACTION:
OTHER HEARINGS OF CITIZENS= None.
At 11=05 a.m., the Mayor declared the meeting in
recess.
At 11:35 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Parrott moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowers ............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the term of Willis M. Anderson as a
Commissioner of the Roanoke Redevelopment and Housing
Authority Board of Commissioners will expire on
August 31, 1994, and called for nominations to fill the
vacancy.
Mrs. Bowles placed in nomination the name of
Willis M. Anderson.
There being no further nominations, Mr. Anderson was
reelected as a Commissioner of the Roanoke Redevelopment
and Housing Authority Board of Commissioners, for a term
of four years, ending August 31, 1998, by the following
vote:
FOR MR. ANDERSON: Council Members Parrott, White,
Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the Roanoke
Redevelopment and Housing Authority, created by the
resignation of H. B. Ewert, for a term ending August 31,
1995, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of James O.
Trout.
569
ACTION=
There being no further nominations, Mr. Trout was
elected as a Commissioner of the Roanoke Redevelopment
and Housing Authority Board of Comnlissioners, to fill the
unexpired ter~ of H. B. Ewert, resigned, ending
August 31, 1995, by the following vote:
FOR MR. TROUT= Council Members Parrott, White,
Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7.
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that there is a vacancy on the War Memorial
Committee, created by the resignation of Thomas R.
P1ymale, for a term ending June 30, 1995, and called for
nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
Daniel E. Karnes.
There being no further nominations, Mr. Karnes was
elected as a member of the War Memorial Committee, for a
term ending June 30, 1995, by the following vote:
ACTION= FOR MR. KARNES: Council Members Parrott, White,
Wyatt, Bowles, Edwards, McCadden and Mayor Bowers ...... 7.
There being no further business, the Mayor declared the
meeting adjourned at 11:40 a.m.
A EST.'
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
570
REGUI2%R WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 12, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, September 12,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetinqst of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Llnda F. Wyatt, Elizabeth T. Bowles,
John S. Edwards, Delwi$ O. McCadden, John H. Parrott, William
White, Sr., and Mayor David A. Bowers ............................ 7.
ABSENT: None ............................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PROCLAMATIONS-ACTS OF ACKNOWLEDGEMENT-ROANOKE
NEIGHBORHOOD PARTNERSHIP: The Mayor presented a
Proclamation declaring Friday, September 16, 1994,
Roanoke Neighborhood Partnership Appreciation Day, and
presented a ceremonial copy to Charles W. Hancock,
outgoing President.
(For full text, see Proclamation on file in the City
Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
attention to two requests for an Executive Session to
discuss a matter with regard to disposition of publicly
571
ACTION:
ACTION:
held property or use of publicly held property for a
public purpose, specifically the request of a non-profit
organization to acquire or use public property; and to
discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees
appointed by Council.
MINUTES: Minutes of the regular meetings of Council
held on Monday, May 2, 1994; a meeting of the City
Council Personnel Committee held on Thursday, May 5,
1994; and the regular meetings of Council held on Monday,
May 9, 1994, Monday, May 16, 1994, and Monday, May 23,
1994, were before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
committees appointed byCouncil, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
572
ACTION:
ACTION:
COUNCIL: A communication from Mayor David A. Bowers
requesting that Council meet in Executive Session to
discuss a matter with regard to disposition of publicly
held property or use of publicly held property for a
public purpose, specifically the request of a non-profit
organization to acquire or use public property, pursuant
to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
a matter with regard to disposition of publicly held
property or use of publicly held property for a public
purpose, specifically the request of a non-profit
organization to acquire or use public property, pursuant
to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE CONFERENCE
CENTER-VIRGINIA TECH: A report of qualification of
James G. Harvey, II, as a Commissioner of the Hotel
Roanoke Conference Center Commission, for a term ending
April 12, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
report of qualification of James O. Trout to fill the
unexpired term of H. B. Ewert, resigned, ending
August 31, 1995, and Willis M. Anderson for a term of
four years ending August 31, 1998, as members of the City
573
ACTION:
ACTION:
of Roanoke Redevelopment and Rousing Authority Board of
Commissioners, was before Council.
(See Oaths or Affirmations of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
OATHS OF OFFICE-COMMITTEES-YOUTH: A report of
qualification of James C. Stephens as a member of the
Youth Services Citizen Board, for a term ending May 31,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
PARKS AND RECREATION-YOUTH-INDOOR ATHLETIC FIELD
HOUSE-SCHOOLS: A communication from Vice-Mayor John S.
Edwards with regard to a proposal that the City acquire
and operate an indoor athletic field house for sporting
events, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Edwards moved that consideration of the matter
be deferred until the 7:00 p.m. session of Council. The
motion was seconded by Mrs. Bowles.
574
Upon question by Mr. McCadden, the Director of
Finance advlsed that $100,000.00 is included in the Five-
Year Capital Improvements Program for a study with regard
to Victory Stadium/Field House. He stated that the study
is proposed to be funded from interest earnings and will
be available for appropriation upon direction by Council;
whereupon, in view of the explanation by the Director of
Finance, Mr. McCadden inquired as to the necessity to
discuss the matter inasmuch as Council has previously
referred the item to the City Manager for study and
report.
Vice-Mayor Edwards advised that a number of citizens
would like to address Council at the 7:00 p.m. session
who were unable to attend the 10:00 a.m. session of
Council. He stated that the purpose of his request is to
refer the matter to the City Manager for further study,
and called attention to a study which was completed by
the steering committee that covered a period of several
months, and it is felt that it is now time to move the
matter on to the next level.
Mrs. Bowles advised that as a courtesy to the Vice-
Mayor, she would honor his request to discuss the matter
at the 7:00 p.m. session of Council; however, she
expressed concern with that portion of his request that
the City Manager be instructed to submit his report to
Council within 90 days.
Mr. Parrott advised that he did not see any reason
to discuss the matter because $100,000.00 has previously
been allocated by Council for a study relative to Victory
Stadium/Field House, and the matter is too important to
restrict the City Manager to a period of 90 days in which
to complete the study. He called attention to the City's
established procedure regarding capital items, and
advised that each Member of Council has certain projects
that they would like to place on the fast track for
implementation.
Ms. Wyatt clarified that Vice-Mayor Edwards' request
is to delay discussion of the matter until the 7:00 p.m.
session of City Council, thereby allowing citizens an
opportunity to speak to the issue. She stated that
Council should always allow citizens to have input,
therefore, she supported Mr. Edwards' request to delay
discussion until the 7:00 p.m. session of Council.
Mr. White also agreed that Council should hear
citizen input at the 7:00 p.m. session. However, he
pointed out that Council previously allocated the sum of
$i00,000.00 in a budget line item for a study of Victory
575
ACTION:
Stadium/Field House, and the Council
90 day time restriction on the
completion of the study.
should not impose a
City Manager for
Mr. McCadden pointed out the because Council has
approved $100,000.00 for the Victory Stadium/Field Mouse
study, the appropriate time for citizen input will be
after completion of the study by the City Manager.
Mr. Edwards' motion, seconded by Mrs. Bowles, to
delay discussion of the matter until the 7:00 p.m.
session of City Council was adopted, Council Members
McCadden and Parrott voting no.
TAXES-COMMISSIONER OF REVENUE-LEGISLATION-SPECIAL
PERMITS: A communication from Sara B. Winn, Attorney,
representing the House of Care of Southwest Virginia,
Inc., transmitting a petition requesting adoption of a
resolution in support of the organization's request for
exemption from taxation of certain property, pursuant to
Article 4, Section 6 (a) (6) of the Constitution of
Virginia, was before Council.
It was explained that the petitioner desires to be
an organization designated by a section within Article 4,
Section 58.1-360 et seq. of the Code of Virginia (1950),
as amended, in order that personal property housed in
real property located on the east side of Jefferson
Street northeast of its intersection with Twenty-Second
Street and used exclusively for charitable and benevolent
purposes in responding to the needs of ill children and
adults and their families, be exempt from taxation under
the provisions of Article 4, Section 6 (a) (6) of the
Constitution of Virginia so long as the facility is
operated not for profit and the property so exempted is
used in accordance with the purpose for which the
facility is classified.
(For full text, see communication and supporting
documentation on file in the City Clerk's Office.)
Mr. White moved that the matter be referred to the
City Manager for study, report and recommendation to
Council. The motion was seconded by Mr. Parrott and
unanimously adopted.
BUDGET-COMMONWEALTH,S ATTORNEY-CITY EMPLOYEES-
GRANTS-EQUIPMENT: A communication from the
Commonwealth's Attorney advising that his 1994-95 budget
request did not include additional personnel requests or
furniture/equipment; that the Commonwealth's Attorney's
1994-95 budget as approved by the State Compensation
576
Board included three new positions; i.e., one Assistant
Attorney I at an annual salary of $38,136.00, two
Administrative Secretaries at an annual salary of
$19,554.00 each, and $8,819.00 for office equipment; and
the Commonwealth Attorney's 1994-95 budget as approved by
Council did not provide funding for the three positions
or office equipment expenses.
The Commonwealth's Attorney recommended that Council
authorize acceptance of office equipment funding, as well
as an additional Assistant Attorney I position and two
Administrative Secretary positions; and appropriate
Compensation Board approved funds, in the amount of
$80,356.00, and transfer $13,273.00 from the General Fund
Contingency, Account No. 001-002-9410-2199, to the
following accounts in the Commonwealth's Attorney's
budget:
Salaries $65,197.00
FICA 4,986,00
Retirement 8,437.00
Life Insurance 395.00
Medical 5,550.00
Dental 245.00
Furniture & Equipment 8,819.00
It was further recommended that the revenue estimate
for shared expenses be increased in Commonwealth's
Attorney Account No. 001-020-1234-0610, in the amount of
$80,356.00.
A report of the City Manager concurring in the
recommendation, was also before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget
ordinance:
(#32173-091294) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 373.)
577
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
32173-091294. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
BONDS/BOND ISSUES-SCHOOLS: A communication from the
Roanoke City School Board requesting approval of a
resolution authorizing the appropriate City officials to
make application to the Virginia Public School Authority
for financing under the Authority's 1994 Interest Rate
Subsidy Program, with the proceeds of the bond issue to
be used in lieu of Literary Fund loans approved by the
State for Virginia Heights and Morningside Elementary
Schools, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. White offered the following resolution:
(#32174-091294) A RESOLUTION authorizing the
appropriate City officials to make application to the
Virginia Public School Authority for financing under the
Authority's 1994 Interest Rate Subsidy.
(For full text of Resolution, see Resolution Book No. 56,
page 375.)
Mr. White moved the adoption of Resolution No.
32174-091294. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
578
TOTAL ACTION AGAINST POVERTY-S.W. VA. COMMUNITY
DEVELOPMENT FUND-GP~NTS-ECONOMIC DEVELOPMENT= The City
Manager submitted a written report advising that as a
part of the Community Development Block Grant (CDBG)
application, approved by Council on May 9, 1994, and
pursuant to Resolution No. 31977-050994, Council
authorized grants for the following programs/agencies:
Micro-Business Revolving Loan Fund - Southwest
Virginia Community Development Fund; and
Entrepreneurial Loan Fund - implementing
agency to be determined.
It was further advised that the City received
approval from the U. S. Department of Housing and Urban
Development of the CDBG application by letter dated
June 10, 1994; and Council authorized acceptance of the
1994-95 Entitlement and Appropriation of Funds for CDBG
activities on June 27, 1994, pursuant to Ordinance No.
32072-062794.
It was explained that in addition to being
responsible for implementation of the Micro-Business
Revolving Loan Fund, the Southwest Virginia Community
Development Fund will serve as the implementing agency
for the Entrepreneurial Revolving Loan Fund; that
proposed programs will provide loans to micro and
entrepreneurial businesses at low interest rates; that an
administrative agreement is needed between the City and
the Southwest Virginia Community Development Fund to
enable the funds to be obligated to both programs; i.e.:
Micro-Business Revolving Loan Fund $30,000.00, and
Entrepreneurial Revolving Loan fund - $20,000.00; and the
scope of services of the two programs is as follows:
Micro-Business Revolvinq Loan Fund - Loans
will be provided to micro-businesses at low
interest rates in amounts of $10,000.00 or
less. The target area for the loan fund will
be northwest Roanoke, downtown and the Urban
Enterprise Zone. Applicants will be required
to invest a minimum of one-third of the
capital required for the proposed business
project. The program should result in the
creation/retention of 12 Jobs, with eight jobs
for low and moderate income persons.
Entrepreneurial Revolvinq Loan Fund Loans
will be provided to graduates of the Total
Action Against Poverty Entrepreneurial
Training Program at low interest rates in
I
579
tl
ACTION:
amounts of $3,000.00 or less. The purpose of
the loan fund is to offer an opportunity for
underemployed or unemployed low income persons
to reach economic self-sufficiency by
providing access to capital and exposure to
business. The Program should result in the
creation of six jobs for low and moderate
income persons.
It was advised that the agreements will not be
executed on behalf of the City without the certification
of the Director of Finance that funding is available, and
no funding will be expended under the contract until the
contract is fully executed by all parties.
The City Manager recommended that he be authorized
to execute an agreement with the Southwest Virginia
Community Development Fund for the Micro-Business
Revolving Loan Fund and the Entrepreneurial Revolving
Loan Fund.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following resolution:
(#32175-091294) A RESOLUTION authorizing an
agreement with the Southwest Virginia Community
Development Fund for administration of the Micro-Business
Revolving Loan Funds and the Entrepreneurial Revolving
Loan Fund.
(For full text of Resolution, see Resolution Book No. 56,
page 376.)
Mr. McCadden moved the adoption of Resolution No.
32175-091294. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
SEWERS AND STORM DRAINS-CONSULTANTS REPORTS-WATER
RESOURCES: The City Manager submitted a written report
with regard to Carvins Cove Filter Plant Improvement,
Phase II, advising that a unit price contract for
Contract B-2 was awarded to Aaron J. Conner, General
Contractor, Inc., on June 28, 1993, pursuant to Ordinance
No. 31560-062893, in the amount of $2,473,685.40, with a
contingency of $247,368.54; and Contract B-2 provides for
580
construction of a 24-tnch waterline from Hollins Road
near Utility Line Services to the Trash Transfer Station,
a 24-inch line in Pocahontas Avenue from Hollins Road to
Williamson Road, a 12-inch line in Orange Avenue from
Courtland Avenue to Washington Park and a 12-inch line in
Jefferson Street and Wells Avenue near the Hotel Roanoke.
It was explained that 1,920 lineal feet of 12-inch
water line has been recommended by City staff for
elimination from the project; that the work was to be
constructed in Orange Avenue from Courtland Avenue to
Washington Park at a unit price of $72.05 per lineal
foot; that recent water line work near the Hotel Roanoke
eliminates the need for the Orange Avenue interconnect;
that poor roadway construction was discovered during the
installation of the 24-inch waterline on Pocahontas
Avenue between Williamson Road and Plantation Road which
was void of any base material; and while the area to be
patched will be installed properly, the remainder of the
road will continue to experience severe deformation and
failure.
The City Manager recommended that he be authorized
to execute Change Order No. 1 to the contract with
Aaron J. Conner, General Contractor, Inc., in a form to
be approved by the City Attorney, providing for deletion
of 1,920 lineal feet of 12-inch waterline along Orange
Avenue ($138,336.00), and to provide for the
reconstruction of affected portions of Pocahontas Avenue
between Williamson Road and Plantation Road ($21,000.00),
at a net reduction from the original contract of
$117,336.00, for a revised contract amount of
$2,356,349.40 and a project contingency of $364,704.54.
(For full text, see report on file in the City Clerk's
Office.)
Mr. McCadden offered the following emergency
ordinance:
(#32176-091294) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 1 to the City's
contract with Aaron J. Conner, General Contractor, Inc.,
in connection with Carvins Cove Filter Plant Improvements
- Phase II, Contract B-2; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 376.)
581
ACTION:
ACTION:
Mr. McCadden moved the adoption of Ordinance NO.
32176-091294. The motion was seconded byMrs. Bowles and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
CITY PROPERTY-ELECTRIC RAILWAY CO., INC.-LEASES:
The City Manager submitted a written report advising that
a lease for public safety storage space has been in
effect for several years; that a change in the parties to
the lease has taken place and has necessitated its re-
negotiation in accordance with a communication from
Electric Railway Co., Inc.; and the current lease will
expire on September 30, 1994, and a new lease needs to be
in place as soon as possible.
It was further advised that the new lease, with an
initial one-year term of October 1, 1994 through
September 30, 1995, to be automatically extended on a
year-to-year basis, with provision for termination by
elther party with 30 days written notice and a lease fee
of $18,000.00 per year, which equates to approximately
$.75 per square foot per year, has been agreed to; and
the City, which is the lessee, is obligated under the
terms of the lease to hold the lessor, Electric Railway
Co., Inc., and its associated or affiliated corporations,
harmless from any and all liability for loss or damage to
the property of the lessee and any other property stored
on the lessor's property by the lessee, or any injury or
loss of life incurred by them or any other person or
persons using the property under the terms of the lease.
The City Manager recommended that he be authorized
to execute a one-year lease of property located
predominantly on Official Tax No. 4030305, with a small
portion located on Official Tax No. 4030306, with
Electric Railway Co., Inc., with provision for automatic
extension of the lease term on a year-to-year basis,
including the right to cancel the lease by either party
subject to 60 days written notice, for an annual lease
fee of $18,000.00, payable in advance, said lease to be
in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
582
(#32177) AN ORDINANCE authorizing and directing the
proper City officials to enter into a lease between the
City of Roanoke and Electric Railway Co., Inc., for use
by the City of Roanoke of certain premises located in the
City, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 391.)
The motion was seconded by Ms. Wyatt and adopted by
the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
TRAFFIC-STATE HIGHWAYS-GRANTS-STREETS AND ALLEYS-
CIVIC CENTER: The City Manager submitted a written
report advising that the Intermodal Surface
Transportation Efficiency Act (ISTEA) which was signed
into Federal law in December 1991, requires State
departments for transportation to set aside a minimum of
ten per cent of the Surface Transportation Program (STP)
allocation each year to be used for "hazard elimination"
and rail/highway grade crossings"; that funding for the
safety projects is 90 per cent Federal and ten per cent
local; that regular urban highway allocations may be used
to provide 98 per cent of the ten per cent local matching
funds, with the locality providing the other two per
cent, which effectively means that the locality needs to
provide 0.2 per cent in local funding; and the Virginia
Department of Transportation (VDOT) provided application
forms to all localities in August 1994, with applications
for new safety projects to be submitted to VDOT by
September 23, 1994, and notification of VDOT's approval
or disapproval is expected by the spring of 1995.
It was further advised that application for safety
improvements is desired in association with traffic that
turns from eastbound Orange Avenue onto southbound
Williamson Road; that the proposal is to widen the
approach in order to create an additional lane on
eastbound Orange Avenue to be used exclusively for right
turns; that the addition of the lane will benefit the
Civic Center during major events as well as the public in
general on a day-to-day basis; that it would also be
possible with the provision of the additional lane to
temporarily operate right-turn traffic from eastbound
Orange Avenue onto southbound Williamson Road as a two-
lane turning movement during peak events, which could be
accomplished through use of traffic cones and assistance
583
ACTION:
by field personnel on the scene, and in effect, the
existing eastbound curb lane as well as the proposed
additional turning lane would serve as two lane access to
the Civic Center, which would have the advantage of
providing additional capacity for traffic entering the
Civic Center, as well as providing additional backup
storage, thereby reducing the potential for traffic to
backup on Interstate 581.
It was explained that project cost is preliminarily
estimated at $500,000.00; that Virginia Department of
Transportation application requires execution by an
individual with authority to expend ten per cent matching
funds, therefore, authorization is needed for the City
Manager to execute the application; and it should be
noted that while the ten per cent matching fund equates
to $50,000.00, it is anticipated that Roanoke's urban
highway allocation from VDOT would be used to provide 98
per cent, or $49,000.00 of this share, with the City to
be responsible for the remaining two per cent, or
$1,000.00.
The City Manager recommended that he be authorized
to execute a project application to improve traffic
safety on eastbound Orange Avenue.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following resolution:
(#32178-091294) A RESOLUTION authorizing the
execution and filing of an application with the Virginia
Department of Transportation (VDOT) seeking funds to
improve traffic safety on eastbound Orange Avenue by the
addition of a turn lane onto southbound Williamson Road.
(For full text of Resolution, see Resolution Book No. 56,
page 378.)
Mr. Edwards moved the adoption of
32178-091294. The motion was seconded
and adopted by the following vote:
Resolution No.
by Mr. McCadden
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
584
DIRECTOR OF FINANCE:
POLICE DEPARTMENT-CITY CODE-FIRE DEPARTMENT-CITY
EMPLOYEES-PENSIONS: The Director of Finance submitted a
written report with regard to proposed amendments to
Chapter 22.1, Pensions and Retirement, of the Code of the
City of Roanoke (1979), as amended, advising that City
Pension Plan staff has made numerous changes and
improvements to the administration of the Retirement
System over the past four years; and certain of the
modifications have been mandated by changes in State or
Federal laws, while other changes have been implemented
for the plan to function as an efficient system for
retirees, active employees, and the City.
It was explained that certain of the proposed
amendments require changes in two or more articles and in
some articles, changes occur in two or more sections; and
Exhibit I to the report summarizes the proposed
amendments that are similar to each section.
The Director of Finance recommended adoption of an
ordinance authorizing the proposed amendments.
(For full text, see report and attachment described as
Exhibit I on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency
ordinance:
(#32179-091294) AN ORDINANCE amending and
reordaining $22.1-2, Definitions, subsection (b) of
S22.1-3, Membership generally, subsection (a) of S22.1-5,
Employer contribution~, $22.1-7, Riqhts~ benefits and
plan money not subject to assignment, execution~
garnishment, etc~, $22.1-15, Right to acurued benefits
upon termination of city plan, subsection (b) of $22.1-
22, Board's records and reports, $22.1-26, Written
application for retirement benefits, $22.1-28,
Designation and duties of medical examiners, $22.1-29,
Periodic medical examination of beneficiaries retired on
account of disability, subsection (a) of $22.1-30,
Modification of disability retirement allowance.s, $22.1-
39, Definitions, $22.1-42, Retirement age, 922.1-43,
Service credit, subsections (b) and (d) of $22.1-44,
Normal service retirement, subsections (a) and (c) of
$22.1-45, Early service retirement allowance, $22.1-47,
Nonoccupational disability retirement allowance, $22.1-
48, Occupational disability retirement allowance, $22.1-
49, Optional spousal allowance, subsection (c) of $22.1-
52, Lump sum~, S22.1-55, Definitions, $22.1-58,
Retire~ent age, ~22.1~59, Service credit, subsections (a)
585
Ii
ACTION:
and (b) of 522.1-62, Retirement and service retirement
allowance generally, subsection (a) of 522.1-63, Early
service retirement allowance, subsection (a) of 522.1-65,
Nonoccupational disability retirement allowance, 522.1-
66, Occupational disability retirement allowance, 522.1-
67, Optional or modified retirement allowance, 522.1-68,
Pensions to spouses or retired members or members
eliqible to retire, and subsection (c) of 522.1-71, Lum~
sums, all from Chapter 22.1, Pensions and Retirement,
Code of the City of Roanoke (1979), as amended; to amend
the definitions of "average final compensation",
"earnable compensation", "employee", "medical examiner",
and "pension"; to establish the date on and after which
all employees must become members of the Employees'
Supplemental Retirement System; to delete references to
employee contributions; to provide that retirement
benefits shall be subject to certain court orders
relating to support; to amend the duties and
responsibilities of the Board of Trustees; to provide for
procedures and time limits for filing of applications for
retirement and review of same; to establish procedures
and time limits for medical examination of applicants and
recipients of disability retirement; to provide for the
calculation of membership service credit; to delete
references to mandatory retirement age; to provide that
certain retirements shall be effective on the first day
of a calendar month; to amend the rules applicable to
spousal allowances; and to provide for lump sum payout of
certain benefits; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 378.)
Mr. Parrott moved the adoption of Ordinance No.
32179-091294. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .............. 7.
NAYS: None ....................................... 0.
REPORTS OF COMMITTEES:
CITY JAIL: A request of Council Member William
White, Sr., Chairperson of the Bid Co~mittee, to withdraw
a report of the Committee, with regard to bids received
by the City for construction of the Roanoke City Jail
Annex, was before Council.
Upon unanimous consensus of Council, the report was
withdrawn.
586
ACTION:
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OATHS OF OFFICE-DIRECTOR OF FINANCE-CITY CLERK-CITY
ATTORNEY-MUNICIPAL AUDITOR: A communication from the
City Clerk advising of expiration of the two year terms
of Mary F. Parker, City Clerk; James D. Grisso, Director
of Finance; Robert H. Bird, Municipal Auditor; and
Wilburn C. Dibling, Jr., City Attorney, on September 30,
1994, was before Council.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. White placed in nomination the names of Mary F.
Parker as City Clerk; James D. Grisso as Director of
Finance; Robert H. Bird as Municipal Auditor; and
Wilburn C. Dlbling, Jr., as City Attorney.
There being no further nominations, Ms. Parker and
Messrs. Grisso, Bird, and Dibling were reelected as City
Clerk, Director of Finance, Municipal Auditor and City
Attorney, respectively, for terms of two years each,
ending September 30, 1996, by the following vote:
FOR MS. PARKER AND MESSRS. GRISSO, BIRD AND DIBLING:
Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................ 7.
OTHER HEARINGS OF CITIZENS: None.
At 10:55 a.m., the Mayor declared the meeting in
recess.
At 11:45 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member McCadden, who left the meeting during the
Executive Session.
COUNCIL: with respect to the Executive Session just
concluded, Ms. Wyatt moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
587
ACTION:
ACTION:
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Parrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards,
Parrott, White and Mayor Bowers ........................ 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the Board of
Commissioners of the City of Roanoke Redevelopment and
Housing Authority, created by the expiration of the term
of Jack Loeb, ending August 31, 1998, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of M. Wendy
O'Neil.
There being no further nominations, Ms. O'Neil was
elected as a member of the Board of Commissioners of the
City of Roanoke Redevelopment and Housing Authority, for
a term ending August 31, 1998, by the following vote:
FOR MS. O'NEIL: Council Members Wyatt, Bowles,
Edwards, Parrott, White and Mayor Bowers ............... 6.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
The Mayor advised that there is a vacancy on the Roanoke
Arts Commission, created by the ineligibility of
Timothy L. Jamieson to serve another term due to the
three consecutive term limitation, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Ernest
Zulia.
There being no further nominations, Mr. Zulia was
elected as a member of the Roanoke Arts Commission for a
term ending June 30, 1997, by the following vote:
FOR MR. ZULIA: Council Members Wyatt, Bowles,
Edwards, Parrott, White and Mayor Bowers .............. 6.
(Council Member McCadden was absent.)
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ACTION:
Inasmuch as Mr. Zulia is not a resident of the City
of Roanoke, Ms. Wyatt moved that the City residency
requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be
waived in this specific instance. The motion was
seconded by Mr. Parrott and adopted.
At 11:50 a.m., the Mayor declared the meeting in
recess.
At 7:00 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Bowles.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of
Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by
Mayor Bowers.
The Pledge of Allegiance to the Flag of the United
States of America was led by Mayor Bowers.
PUBLIC HEARINGS
STREETS AND ALLEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, September 12, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of
Douglas Basham that a 15 foot wide public alley lying
between Official Tax Nos. 1551132 and 1551104, extending
approximately 160 feet in a southeasterly direction from
Lofton Road, S. W., be permanently vacated, discontinued
and closed, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
August 26, 1994, and Friday, September 2, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the applicant owns property located at 2452 Lofton
Road, S. W., abutting the easterly side of the section of
alley requested for closure, and the applicant has stated
that his purpose in requesting the alley closure is as
follows:
589
to preserve the existing peace and privacy of
his property, as well as that of his immediate
and adjacent neighbor;
to avoid any future nuisance and noise of
traffic passing along the yard and side
entrance to his residence; and
to preserve and maintain the area in the alley
right-of-way as he has done for the past seven
years, without complaint, as an adjunct to his
and his neighbor's properties.
The Planning Commission recommended that Council
approve the request for closure, thereby vacating such
interests as the City may have, if any, in said alley,
subject to the following conditions:
The applicant shall submit to the City, for
review and approval, and recordation in the
Office of the Roanoke City Circuit Court, a
subdivision plat, providing for the following:
disposition of the land within the
right-of-way to be vacated, in a
manner consistent with requirements
of Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended; and
retention of appropriate easements,
together with the right of public
passage over same, for surface and
subsurface installation and
maintenance of any and all existing
utilities that may be located within
the alley right-of-way.
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
closure of the subject right-of-way, said
ordinance shall be null and void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
590
ACTION:
Mr. White moved that the following ordinance
placed upon its first reading:
"AN ORDINANCE permanently vacating,
discontinuing and closing a certain public
right-of-way in the City of Roanoke, Virginia,
as are more particularly described
hereinafter.
The motion was seconded by Ms. Wyatt.
be
Edward R. Tucker, City Planner, advised that the
area which is the subject of the application extends from
Lofton Road approximately 160 feet between properties
described as 2452 and 2454 Lofton Road, S. W. He pointed
out that the subdivision plat specifically notes that the
alley system as shown ls not dedicated for public use,
and the City has not acted to open this section of alley
for public use or for the use of any abutting property
owner since its original platting 70 years ago. He
stated that currently the section of alley requested for
closure is a grassy lawn, with a curb cut at the entrance
to the alley which appears to have been installed at the
time that the subdivision was initially put in. Me
explained that the remaining larger section of the alley
coming in from Livingston Road and the other section
coming in from Lofton Road and running parallel to the
back of the lots is undeveloped and has a number of
encroachments such as large trees, garages, fences, and
small buildings which render the alley unusable and
economically unfeasible to develop. He noted that some
portions of the larger alley system have been used by
individual property owners as personal driveways and one
section has been used for many years as a garden plot.
He added that the land within the alley system has, over
a long period of time, taken on the appearance and
character of adjacent residential uses, and the applicant
is requesting that the alley be closed and vacated to
insure that it will not be physically opened by the City
for future public use. He noted that the property owner
at 2453 Livingston Road has expressed a desire to keep
the alley open in order to provide access to the rear of
the property, and property owners at 2467 and 2449
Livingston Road would like for the City to maintain the
alley in its current status in order to preserve access
to the rear of their properties if necessary. He stated
that the City Planning Commission has not found evidence
that the City has made any attempt to develop or use this
section of the alley system since it was originally
platted 70 years ago, and currently, the City has no
present or future plans to use this section of alley for
public use. In view of the fact that the alley system
591
has not been dedicated to the City and the City has not
developed or utilized the alley section for public use,
he stated that it is the conclusion of staff that the
City has no title or vested interest in the subject
section of alley, therefore, the City Planning Commission
has recommended that Council approve the applicant's
request to close and vacate the abovedescribed section of
alley, thereby vacating such interest the City may have,
if any, in the alley, subject to the standard condition
that the applicant will record a subdivision plat within
a specified period of time. He added that if Council
acts to close and thereby vacate any interest of the
City, this in itself will not convey title to the alley
to the applicant or to any other property owner, nor will
it result in the alley being physically closed or
barricaded in any manner that would deny any abutting
property owner access thereto, however, such action will
divest the City of any interest in such alley section.
The City Attorney advised that the City's interest
in the alley is doubtful, that what is occurring is more
in the nature of a quitclaim deed, and the City makes no
warranties or representations as to what will happen to
title to the land when and if Council votes to close the
alley. He added that because the alley has appeared on
City maps for 70 years as a City alley, some persons may
take the position that the City has some interest in the
alley, and if Council votes to close the alley, any
interest of the City will be waived or terminated in land
that is labeled as an alley on a 1924 subdivision plat.
He advised that the City is not making any
representations as to the status of the title after
closure, and it will be the petitioner's responsibility
to consult with legal counsel as to appropriate action if
Council acts to close said alley.
Mr. Basham, the petitioner, advised that his purpose
in requesting the alley closure is to preserve the
existing peace and privacy of his property, to avoid
future nuisance and noise of vehicular traffic, and to
preserve and maintain the area in the alley right-of-way.
Ms. Kathy L. Hutchinson, 2453 Livingston Road,
S. W., advised that it is appreciated that Mr. Basham has
maintained the area in question for the past seven years,
however, she stated that she purchased her home with
knowledge of the existing alley, and it is felt that the
value of her property will decrease if the alley is
closed. She called attention to the ongoing need to use
the alley for vehicular parking in her backyard, as well
as access to the rear of her property for necessary
repairs, tree removal, etc. She advised that rear access
592
ACTION:
to her home helped to justify the price of the property
and is a part of ongoing plans for improvements. She
presented signed affidavits from Betty L. Staples, 2506
Livingston Road, $. W., T. E. Goad, 2463 Livingston Road,
S. W., Gary W. and Kathy L. Hutchinson, 2453 Livingston
Avenue, S. W., Marion J. and Leah Thacker, 2467
Livingston Road, S. W., Andrew S. Harrier, 2449 Livingston
Road, S. W., and Johnny L. and Camilla B. Cabiness, 2459
Livingston Road, S. W., in opposition to the request for
closure.
Mr. Andrew S. Hamer, 2449 Livingston Road, S. W.,
inquired if access could be limited to present property
owners, however, upon sale of the property, deed
restrictions could deny access to future property owners.
He advised that he purchased his property with the
knowledge that he had rear access to his property from
the alley. He called attention to the need for rear
access to address necessary roof and structural repairs,
to remove damaged trees, to provide Fire Department
access if necessary, and to provide future parking.
Inasmuch as there were numerous neighborhood
concerns in regard to access to the rear of properties,
the Mayor suggested that the matter be referred to the
City Manager and the City Attorney for the purpose of
meeting with the petitioner and effected property owners
to resolve the matter.
Mr. White advised that the request was approved by
a 3 - 2 vote of the City Planning Commission, with two
members absent, and offered a substitute motion that the
matter be referred back to the City Planning Commission
for the purpose of meeting with the petitioner and
effected property owners to address issues of concern,
with further report and recommendation to Council. The
substitute motion was seconded by Mr. Parrott and
adopted.
ELECTIONS-COUNCIL-LEGISLATION: Pursuant to
instructions by Council, the City Clerk having advertised
a public hearing for Monday, September 12, 1994, at 7:00
p.m., or as soon thereafter as the matter may be heard,
to determine if citizens of the City of Roanoke desire
Council to request the General Assembly of Virginia to
modify the manner in which the members of City Council
are elected, specifically whether all or some members of
City Council should be elected from election districts,
the matter was before the body.
593
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 2, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
The City Attorney reviewed the contents of his
previous report to Council under date of August 8, 1994.
(For full text, see report on file in the City Clerk's
Office.)
Ora Belle McColman, 2123 Tenth Street, N. W., spoke
in support of maintaining the present system for electing
City Council Members. She stated that she has enjoyed a
good working relationship with the Members of Council and
she would prefer to work with each Member of Council
individually as she has done in the past with good
results.
Mary F. Brooks, 2541 Beverly Boulevard, S. W.,
advised that it would seem that there would be a gap that
could not be filled by dividing citizens into small
factions, but instead a method should be found to
interest citizens and to help them understand how they
can empower themselves. She stated that she has no
difficulty in dealing with the City because she
perseveres whenever something needs attention; however,
she suggested that the City consider the placement of
printed information in certain public places instructing
citizens where to call with various concerns, because
citizens feel divorced from City government, and it is
this feeling of divorce that citizens are trying to
address and not the fact that Council is not doing a good
job. She voiced her opposition to the modified ward
system for electing City Council Members.
Bayard E. Harris, 4455 Royal Oak Drive, S. W.,
advised that there are those who would speak in favor of
a ward system who speak of democracy without the law,
however, democracy is nothing without the law, and it is
in the context of the law that the City Attorney's
opinion bolsters and protects the views of the two
preceding speakers. He stated that Roanoke's system
today does not violate the law; and if the City were
sued, it would win because it has recognized in practice
the rights of all voters in all segments of all
constituencies in all possible tests. He suggested that
those who argue for a ward system belittle the
contribution of many members of Roanoke City Council,
both currently sitting members of the City Council, as
594
well as previous Mayors who are among the most
distinguished of the contributors to Roanoke's system.
Secondly, he advised that if the City proceeds to make a
change, the Department of Justice will be involved which
is the law and pointed out that once done, it is a matter
that cannot be redone, and cautioned Council to pay close
attention because connecting itself to this course of
election through wards is not something from which the
City may legally regress. He stated that the legal fees
alone would suggest a strong reason not to invite the
Department of Justice to Roanoke. In summary, he advised
that a ward system is not needed in the City of Roanoke.
Gary M. Waldo, 3051N. Ordway Drive, N. W., advised
that he did not understand why many minority members of
the community and many citizens of southeast Roanoke who
had originally intended to be present, were not in
attendance for the public hearing~ however, he stated
that there are substantial numbers of people who are
indeed in favor of a modified ward system, and if there
are doubts, the matter could be voted on in a referendum
which would be a way of determining if citizens favor a
modified ward system and it would provide a democratic
and appropriate way to reach a consensus. He stated that
it is important to note that the legality of the present
system should not be confused with an assumption of
illegality of a modified ward system, that there is no
connection between the legality of the present system and
any notion of illegality of another system, and nothing
suggests that a modified ward system is illegal because
a number of localities in Virginia have operated under a
modified ward system for years, nor should the length of
time to implement the system be used as an argument for
the difficulties of the procedure against the merits of
the proposal. He stated that some Members of Council
have assumed that a modified ward system would decrease
the percentage of minority representation on City
Council, but scholarly literature indicates that a
modified ward system tends to increase rather than
decrease minority representation, and the American Civil
Liberties Union has strongly asserted itself and taken
court action in support of modified ward systems or ward
systems as better guarantors of minority representation
than at-large systems. He explained that a modified ward
system, if properly drawn, will almost guarantee African-
American representation on City Council, and one or more
of the remaining two or three at-large seats could be
filled by a minority person as has clearly occurred in
the past. He advised that a modified ward system is the
only form of local government that assures geographical
representation to all citizens, that the present at-large
system has tended to produce either under-representation
595
or no representation for the citizens of southeast
Roanoke, and the only way to insure that all segments or
guadrants of the City are represented is to have a ward
system. He pointed out that a modified ward system would
enable a citizen of limited means to run for City Council
with a minimum of financial expenditures rather than face
the expensive cost of running a City-wide campaign. In
summary, he stated that the only system which insures
protection for minority representation, geographical
representation, and representation by citizens of limited
means is a modified ward system or a complete ward
system, and the only true democratic form of municipal
government is the ward or modified ward plan.
H. Joel Kelly, 3038 Melrose Avenue, N. W., Apt. No.
927, spoke in opposition to the modified ward system and
advised that he was addressing Council in his capacity as
an advocate of disabled persons. He encouraged those
citizens who are interested in adopting a modified ward
system to read the report of the task force that was
assigned with the responsibility of studying alternative
forms of government. He stated that presently, as a
citizen of the City of Roanoke, he has a voice in what
happens in City government, and expressed concern on
behalf of many citizens who would be unable to speak for
themselves under a modified ward system.
Mr. Martin D. Jeffrey, 2901 Bradley Street, N. E.,
advised that he was uncertain as to where he stands on
the issue, however, more complete and fair discussion
should take place. He added that it is not a racial
issue but a citizen issue; that over the years, he has
not seen representation on Council by Roanoke's low-
income neighborhoods because the average Council Member
tends to be a professional and an affluent citizen. Re
stated that the reason there is such resignation on the
part of Roanoke's low-income communities is due to the
fact that citizens feel powerless because they do not
believe that they have been responded to by Roanoke's
leadership on many issues that are of importance to them,
and for that reason alone, the ward system deserves
debate. He added that the question is not about race,
but about true representation for all citizens.
Jeff Artis, 823 Highland Avenue, S. E., advised that
it should be up to the voters of the City of Roanoke to
decide upon the form of government they desire, and it is
ridiculous for City Council to say that it represents all
citizens of the City of Roanoke because there is no
accountability for any member of City Council to any
particular section of the City. He stated that part of
the problem in the City of Roanoke cannot be placed on
596
ACTION:
apathy of the voter because Council has done a poor job
recently in reaching out to the average voter, and unless
City Council changes the way it does business, there will
be many dissatisfied voters, and if there are
dissatisfied voters, there will be apathetic citizens,
and if there are apathetic citizens, there will be people
who do not care about the community in which they live.
The Mayor inquired if there were other persons
present who wished to be heard. There being none, he
declared the public hearing closed.
At 8:50 p.m., the Mayor declared the meeting in
recess.
At 8:55 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member Bowles.
OTHER HEARINGS OF CITIZENS:
PARKS AND RECREATION-YOUTH-INDOOR ATHLETIC FIELD
HOUSE-SCHOOLS: Vice-Mayor Edwards presented a
communication with regard to the City's acquisition and
operation of an indoor athletic field house for sporting
events such as track and field, soccer, hockey,
gymnastics, basketball and other indoor sports. He
called attention to the work of a steering committee that
met on a number of occasions during the summer months to
review concepts and suggestions for the project, and as
a result of the work of the steering committee, specific
proposals were submitted. Following the remarks of
interested citizens, he advised that he would offer a
motion to refer the matter to the City Manager for report
to Council within 90 days with specific proposals
concerning acquisition of land and structures for an
indoor athletic field house.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. Edwards referred to a communication from
Peter R. Lampman, President, Virginia Amateur Sports,
Inc., in support of an indoor multi-sport athletic
complex for the City of Roanoke which would bring a 65
per cent return on the investment over a 15 year period.
Mr. Edwards pointed out that a steering committee
reviewed the matter throughout the summer months, and it
is now time to refer the question to the City Manager for
,!
597
'1
review. He called specific attention to the structure
located at Valley Court Mall (formerly Celebration
Station) which is currently for sale, and spoke in
support of the feasibility of the facility for an indoor
multi-sports complex, which could also serve as a
practice location for the Roanoke Express hockey team.
He recommended that the matter be referred to the City
Manager for report to Council within a reasonable period
of time and preferably within 90 days.
Richard S. Pittman, President, Roanoke Valley Youth
Hockey Association, called attention to other hockey
interests in the Roanoke Valley in addition to the
Roanoke Express which encompasses the youth hockey
program, two adult hockey leagues and figure skaters, and
noted that recent years have revealed a tremendous growth
in the interest of ice sports, particularly figure
skating and hockey. He called attention to a recent
meeting with individuals in charge of other hockey
interests in the Roanoke Valley for the purpose of
dividing ice time at the Roanoke Civic Center, and all
persons in attendance agreed that the Roanoke Valley is
running out of ice time to support its skating programs.
He advised that there is a need for an indoor athletic
field house from the point of view of ice hockey alone.
Finn D. Pincus, member of the Board of Directors,
Virginia Amateur Sports, advised that thousands of
Roanoke Valley citizens exercise every day and for those
who choose outdoor sports, the possibility of working out
diminishes greatly when the day light hours are shortened
and the nights get cold, and between the months of
November and April, these persons must cut back or
discontinue their exercise routines. He stated that an
indoor athletic facility would allow these citizens to
work out through the winter months, and indoor soccer,
hockey leagues and other team sports could use the
facility in addition to individuals who wish to walk or
jog. He pointed out that the facility could also be used
by the youth of the Roanoke Valley to provide a safe,
drug-free environment. In summary, he advised that an
indoor athletic field house would provide citizens of all
ages with an opportunity to exercise throughout the
winter, and indoor track meets would generate additional
revenue for the City through high school, district,
regional and state competitions, as well as large
sporting invitationals at the high school and college
levels.
598
Frank N. Anzalone, Coach, Roanoke Ice Hockey
Express, advlsed that the Roanoke Express has worked
diligently to be a part of the Roanoke community. Prior
to coming to Roanoke, he stated that he did not wish to
be a part of a hockey program that did not have a
practice facility, but the Roanoke Express believed that
the Lancerlot in Vinton, would be rebuilt, however, the
facility was not reconstructed after the fire, and the
Roanoke Express is now faced with a hockey program that
has the potential of being better than the Hampton Rhodes
or Greensboro teams, but with very limited facilities on
which to practice or provide skating time for youth
hockey, men's leagues, figure skaters, public skating,
etc. He called attention to events that take place at
the Roanoke Civic Center for which the ice must be
removed, therefore, hockey programs are without ice for
as long as six to seven days. He advised that the youth
hockey program, in coordination with the Roanoke Express,
could have a great future in the Roanoke Valley, and the
Roanoke Valley could serve as a central location for
tournaments which could bring large numbers of citizens
from other localities to the Roanoke area, not to mention
the potential of a summer hockey school. He stated that
the prospects for hockey in the Roanoke Valley are
tremendous if enough funds are raised to support an
indoor athletic field house.
Martin D. Jeffrey, Director of Community Development
and Outreach, Total Action Against Poverty, advised that
the proposed facility should cost approximately $5 to 8
million; and TAP supports efforts of the Vice-Mayor to
develop an indoor athletic facility. He added that one
of the problems for Roanoke's inner-city youth is the
lack of adequate and accessible recreational activities
and facilities, and the site recommended by the Vice-
Mayor is located in close proximity to the homes of many
inner-city youth. He inquired as to the status of the
feasibility study with regard to Victory Stadium, and
advised of the interest of TAP in developing an outdoor
track and field facility as well, with Victory Stadium
having been mentioned as a good possibility.
The Mayor advised that $100,000.00 is proposed to be
included in the Five Year Capital Improvements Program
for a study with regard to Victory Stadium/Field House.
Mr. Parrott advised that he favored the field house
concept, however, he was not in favor of changing
established procedures for capital improvement items, and
the Victory Stadium/Field House study should proceed as
Council previously instructed the City Manager.
,'!
599
ACTION:
Mr. McCadden spoke in support of investigating the
question of whether there may be an interest on the part
of other Roanoke Valley governments to pursue the indoor
athletic field house project on a regional basis.
Mr. White advised that the City's process for
reviewing capital improvement matters is a long and
established procedure that has worked well with regard to
discussing and purchasing real property in those
instances when the location and purchase price must be
protected, however, any discussion with regard to a
specific location would place the City at a competitive
disadvantage. He pointed out that funds have been
allocated for a Victory Stadium/Field House study, that
Council should instruct the City Manager to begin the
study as soon as practical, but it would be incorrect to
refer to a specific facility or location. He stated that
his concern is that if Mr. Edwards' request is approved,
Council will, in effect, tie the City Manager's hands by
instructing him to investigate a specific piece of
property after having discussed the real estate interest
in public session, thereby, causing it to be difficult to
negotiate with the property owner. He spoke in support
of requesting the City Manager to begin the Victory
Stadium/Field House study as soon as possible inasmuch as
$100,000.00 has been allocated, but it would not be
advisable to restrict the City Manager to a specific
location.
Mr. Edwards advised that the former Celebration
Station site is one of several that should be
investigated, and there could be a problem in regard to
timing because another entity is investigating the
facility as a potential location. He stated that it was
not his intent to bind the City Manager's study to a
specific location.
Mr. Edwards moved that the general concept of a
multi-purpose, multi-sport athletic indoor field house be
referred to the City Manager for report to Council within
a reasonable period of time, and preferably within 90
days. The motion was seconded by Ms. Wyatt.
Mr. White offered a substitute motion that the main
motion be tabled. The substitute motion was seconded by
Mr. Parrott and lost by the following vote:
II
600
ACTION:
AYES: Council Members Parrot, White and
Mayor Bowers ........................................... 3. !
NAYS: Council MembersWyatt, Edwards and
McCadden ............................................... 3.
(Council Member Bowles was absent.)
Mr. Edwards amended the motion to delete any
reference to a 90 day time limitation for a report to
Council by the City Manager, and restated his motion to
provide that the general concept of a multi-purpose,
multi-sport indoor athletic field house be referred to
the City Manager for report to Council within a
reasonable period of time. The motion, as amended, was
seconded by Ms. Wyatt.
The Mayor advised that there is a need for such a
facility in the Roanoke Valley community; however, he
concurred in Mr. McCadden's remarks that the facility
should be explored on a regional basis inasmuch as it
will be used by citizens residing in all Roanoke Valley
jurisdictions.
Danny Thompson, 1814 Lawnhill Street, S. W., spoke
in support of constructing an indoor athletic field house
as soon as possible because the longer the project is
held in abeyance, the more construction prices will
increase. He stated that the facility would generate
funds for the City, while serving the needs of many
Roanoke Valley citizens.
Martin D. Jeffrey, who spoke previously, stated that
he saw the $42 million project for the Hotel Roanoke come
together in incredible time and advised that it is
amazing that the City always finds the rationale and
justification to place youth related issues on the back
burner whenever it seems to make sense. He stated that
the question is not just about providing a place for
hockey, but about providing a facility for Roanoke's
youth in a constructive atmosphere in order to offer
alternatives to other less attractive forms of behavior.
He made the observation that on occasion, City Council
has caused certain things to take place despite
established rules and procedures.
Mary F. Brooks, 2541 Beverly Boulevard, S. W.,
advised that she spent more than 20 years in the public
school system, and she has watched as the youth of
Roanoke find themselves in more and more difficult
situations and with fewer and fewer methods of releasing
their energy in an appropriate manner. Relative to their
ACTION:
views on government, she advised that there are two types
of citizens those who believe that government should
provide for all things and those who believe that
government should make the way possible for citizens to
do for themselves. She added that the indoor athletic
field house might be one of the issues that City Council
should make it possible for the community to provide for
itself, because there are many citizens who have great
and deep concern for all persons residing An the Roanoke
community, including the City's youth. She stated that
an indoor athletic field house is something that has been
needed by the City for many years, and it is time for the
City of Roanoke to do something for its children instead
of transporting them to other localities for various
types of sporting activities.
Mr. Parrott advised that Council previously
addressed the issue by requesting the City Manager to
study the matter and submit a report and recommendation
to Council. He stated that it would not be wise to
impose a time limitation on the City Manager for
completion of the study, and it should also be taken into
consideration that there are other projects that the
field house must be placed in line with. He stated that
he did not believe that the structural composition of the
former Celebration Station building would support its use
as a field house, and the City Manager should not be
restricted to a specific site.
Ms. Wyatt advised that the City must begin to
provide its youth with viable recreational alternatives
as soon as possible, and as caretakers of the City of
Roanoke, it is Council's responsibility to be mindful of
the needs of the City's youth.
Upon question, the City Manager advised that he
clearly understood Council's instructions to move the
matter forward, however, he would request that Council
recognize that it will take considerable time to complete
the study, and he would submit his report as timely as
possible. He stated that he viewed the assignment as
more than a 90 day effort, but not more than a nine month
effort.
Mr. Edwards' motion to refer the general concept of
an indoor multi-sport athletic field house to the City
Manager for study, report and recommendation to Council
within a reasonable period of time, which motion was
seconded by Ms. Wyatt, was adopted.
601
602
There being no further business,
meeting adjourned at 10:15 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
the Mayor declared the
David A. Bowers
Mayor
Minutes of the joint meeting of the Roanoke City Council
and the Roanoke County Board of Supervisors held on
Monday, September 12, 1994, are located in Journal Book
No. 81, pages I - 8.
TITLE TARGET
1. Agency/Office of Origin:
CITY OF ROANOKE
2
Name/Title of Records:
CITY COUNCIL MINUTES
3. Inclusive Dates of Records:
VOLUME 81, 9/1994 - 4/1995
4. Date Filmed: q' 22' 0o
5. Reduction Ratio: 16 X
Ge
Name/Location of Producer or service bureau:
The Library of Virginia
Imaging Services Branch
Richmond, Virginia
23219
Certificate of Authenticity
This certifies that the records appearing On
this microform were made available for
microfilming by the Office listed on the
Title Sheet and were in the legal custody of
that Office or of the Library of Virginia as
authorized by Sections 8.01-3~1; 15.1~8, 42.1-
82, 42.1-83 of the ~
Signature of Records Custodian
Date
1
ROANOKE
CITY COUNCIL --- ROANOKE COUNTY BOARD OF SUPERVISORS
September 12, 1994
12:45 p.m.
A joint meeting of the Roanoke City Council and the Roanoke
County Board of Supervisors was called to order on Monday,
September 12, 1994, at 12:45 p.m., in the Roanoke Valley Resource
Authority Conference Room, 1020 Hollins Road, N. E., with Mayor
David A. Bowers and Chairman Lee B. Eddy presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles,
John S. Edwards, John H. Parrott, William White, Sr., and Mayor
David A. Bowers .................................................. 6.
ABSENT: Council Member Delvis O. McCadden .................. 1.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Edward G.
Kohinke, Sr., Bob L. Johnson, H. Odell Minnix, Harry C. Nickens and
Chairman Lee B. Eddy ............................................. 5.
ABSENT: None ................................................ O.
OTHERS PRESENT: W. Robert Herbert, Roanoke City Manager;
Wilburn C. Dibltng, Jr., Roanoke City Attorney; James D. Grisso,
Roanoke City Director of Finance; Mary F. Parker, Roanoke City
Clerk; Elmer C. Hodge, Roanoke County Administrator; Paul H.
Mahoney, Roanoke County Attorney; Diane D. Hyatt, Roanoke County
Finance Director; and Mary H. Allen, Clerk to the Roanoke County
Board of Supervisors.
Chairman Eddy welcomed Roanoke City officials and noted that
it was symbolic that the meeting was being held at a facility that
came about as the result of joint efforts by Roanoke City and
Roanoke County. He called attention to a recent election in
Roanoke City which resulted in certain new members to the Roanoke
City Council, and some of the members of the Board of Supervisors
were of the opinion that it would be appropriate for the two bodies
to discuss mutual ideas/suggestions that could be addressed in the
future. He added that the Board of Supervisors has extended
similar invitations to officials of the City of Salem, Botetourt
County and the Town of Vinton. He called attention to a solid
history of joint efforts between Roanoke City and Roanoke County,
such as the library system reciprocal agreement, the solid waste
disposal agreement, the sewage treatment contract, participation
in the Roanoke Valley Economic Development Partnership, a cable
television franchise, and regional activity in connection with the
Tour-du-Pont. He expressed appreciation to Roanoke City officials
2
for helping to celebrate various County activities, one of which
was the Spring Hollow Reservoir Project. He advised that persons
involved in local government recognize that they have certain
responsibilities to their constituents and what happens in one
jurisdiction often affects other Roanoke Valley jurisdictions. He
noted that all persons in attendance live in the Roanoke Valley and
should take Joint responsibility for what happens in the community.
On behalf of the Members of Roanoke City Council and City
staff, Mayor Bowers expressed appreciation to the Board of
Supervisors and Board staff for hosting the joint meeting. He
expressed Mr. McCadden's regrets at not being present due to a work
related situation beyond his control. He stated that Roanoke City
is desirous of a continuing working relationship with Roanoke
County to discuss cooperative efforts, and called attention to
meetings in which he participated during the past year with Mr.
Minnix, Mr. Herbert, and Mr. Hodge to discuss various areas of
interest, and spoke in support of continuing such dialogue because
citizens of the Roanoke Valley want the two governing bodies to
communicate. On behalf of the Members of the Roanoke City Council,
he extended an invitation to the Roanoke County Board of
Supervisors to be the City's guest at the next joint meeting.
Dr. Nickens called attention to the election of new Members to
City Council, as well as new Members to the Board of Supervisors
and inquired if it would be in order for the two administrators to
compile a document listing those projects, along with a brief
summary, in which Roanoke City and Roanoke County have cooperated;
whereupon, Mr. Herbert advised that he would work with Mr. Hodge to
update the list which is currently in the preparation stage.
Chairman Eddy referred to other potential items for
discussion, such as ridgeline protection, affordable housing,
expanded public transportation, sewage treatment plant, and Roanoke
Regional Airport Commission membership, and stated that his concept
of the meeting would be that it should not include "nuts and bolts"
discussion of any one issue, but to briefly discuss the items to
determine if there is any interest in joint pursuit. In addition
to the abovelisted items, he inquired if there were other items to
be discussed; whereupon, Dr. Nlckens advised that along with
ridgeline protection should be the topic of the river corridor
because Roanoke Valley officials should be concerned with the
greenway along the river. He referred to efforts over the past
years in regard to flood reduction, working in concert with the
Federal Government and the Environmental Protection Agency, and
noted that Roanoke County has been concerned with agricultural uses
and chemicals applied to the land, as well as encroaching
development.
Chairman Eddy called attention to a Board of Supervisors
workshop scheduled for Tuesday, September 13, 1994, with regard to
the Roanoke River Corridor Study with the Fifth Planning District
Commission and others in attendance to review a program designed to
help protect the Roanoke River extending from Montgomery County to
Bedford County.
Chairman Eddy added tourism development to the discussion
list, advising that tourism is an item of interest to Roanoke City
as well as to Roanoke County.
Mr. White advised that before addressing certain of the items
listed on the agenda, the two governing bodies should discuss some
of the more difficult issues. He pointed out that Roanoke City
provides funding for certain programs that benefit the entire
Roanoke Valley, but the City does not always receive the level of
cooperation that it should, and specifically referred to social
service programs for which Roanoke City appropriates substantial
funding. He added that if the two bodies deal in specifics today,
he was not of the opinion that any progress would be made, and
stated that he was in favor of cooperation, but the two governing
bodies should first begin to address the more difficult issues.
Chairman Eddy asked Mr. Hodge and Mr. Herbert to comment on
the Towers Perrin study; whereupon, Mr. Hodge advised that for
approximately a year the two localities have worked on a
regionalization study to be funded in the amount of $15,000.00 from
the localities and $15,000.00 from the business community. He
added that last week, administrators agreed upon a scope of
work/agreement to be executed with Towers Perrin, and the
consultant plans to commence the study by early October, with
completion in approximately 60 days. He pointed out that a number
of items on today's agenda are also topics that the Towers Perrin
study will address.
Chairman Eddy clarified that the concept of the
regionalization study was suggested by Delegate C. Richard
Cranwell, and if Roanoke City and Roanoke County could agree on
certain joint services, there could be certain financial
compensation from the Commonwealth of Virginia.
Mr. Herbert pointed out that there is no specific list of
topics to be addressed, and all topics will be open for review by
the consultant unless otherwise instructed by a local government.
Mr. Johnson advised that this is a process that can work if
the two governing bodies will cooperate. He stated that Roanoke
City deals with certain issues that are different from those that
4
Roanoke County citizens and elected leaders contend with because
Roanoke City serves a different constituent. He added that he
favors ridgeline protection, but all persons should be prepared to
pay the price.
Mr. Parrott suggested that the two planning staffs should be
instructed to identify those potential areas where ridgeline
protection is necessary. He advised that not only is ridgeline
protection necessary, but the protection of historic sites as well,
and historic sites in need of protection should have been
identified as far back as 25 years.
Mr. Kohinke stated that there is only so much that can be done
with regard to ridgeline protection; whereupon, he requested a
clarification. Chairman Eddy advised that the object is to try to
restrict development on the tops of ridges, and called attention to
a situation where there might be an apartment complex on the top of
a mountain that would detract from the overall beauty and
effectiveness of the site.
Mayor Bowers advised that all citizens have a great
appreciation for Roanoke's beautiful mountains, that there is only
one mountain in the City of Roanoke, Mill Mountain, and much of
that area is preserved as a park. He stated that ridgeline
protection is an interesting topic because it involves citizens of
and visitors to all Roanoke Valley localities who want to be able
to enjoy the view of the mountains, and added that it is
interesting to note that from many different locations in Roanoke,
one can see different views of the mountains. He stated that the
citizens of the Roanoke Valley expect their governments to be
environmentally sensitive, and concurred with Mr. Parrott in his
views regarding pro-active efforts because the localities do not
want to wait until another issue comes up along the Blue Ridge
Parkway where there might be an infringement on the viewshed or an
eyesore on the mountain. He added that both Roanoke City and
Roanoke County citizens want their elected officials to be
conscious of the viewsheds and to protect them accordingly. He
called attention to financial issues involved in ridgeline
protection and advised that this is the time and the place to begin
to address those issues.
Chairman Eddy advised that ridgeline protection also ties in
with economic development because tourists visit the area to enjoy
the mountain views and those persons who are looking to establish
businesses or homes in the area will be influenced by the
attractiveness of the surroundings.
In regard to the subject of affordable housing, Chairman Eddy
advised that sometimes it is made to appear that Roanoke County has
not done its part, and called attention to a report of the
Enterprise Foundation on the topic of affordable housing; however,
5
he noted that not a great deal of progress has been made as a
result of the report. He stated that affordable housing is an
important subject for which Roanoke County has a certain
responsibility and needs to address, but as of this date, no good
ideas have surfaced as to how to proceed.
Mayor Bowers called attention to a recent conversation with a
representative of Habitat for Humanity in which it was pointed out
that all of Habitat's houses have been constructed within the
limits of the City of Roanoke. He stated that Roanoke City has
infill development but submitted that Roanoke County, the City of
Salem and the Town of Vinton likewise have infill development. He
called attention to the worthwhile services performed by Habitat
for Humanity, which is a Christian based organization that
constructs needed affordable housing for disadvantaged families,
and challenged Roanoke County officials to help Habitat for
Humanity to locate appropriate sites within the confines of Roanoke
County.
Dr. Nickens advised that Roanoke County officials reviewed the
matter and attempted to find a use for the Leisure Life Center
located across from Tinker Court School where there was sufficient
space for six, eight and nine unit apartments, and Mr. Hodge
pointed out that Roanoke County specified to Total Action Against
Poverty that the facility should be used for housing needs rather
than for office space. Additionally, he stated that Roanoke County
has precluded the replacement of older manufactured homes which
will make available more affordable housing in the County.
Mr. Johnson made the observation that the Leisure Life Center
property is a "drop in the bucket", that Roanoke County has not
done its part, and it is time for everyone in the County to make
that admission. He stated that development has been driven out of
Roanoke County through no malicious intent, but it is a big
prospect when a locality must construct a reservoir by itself, that
a $42 million upgrade in the Sewage Treatment Plant is a large
expenditure, and the citizens of Bent Mountain do not expect to
fund the improvements because they do not receive sewage service,
therefore, those who receive the service must fund it. He stated
that affordable housing will have to take place on infill routes.
Mayor Bowers called attention to a great deal of discussion
over the past few years with regard to the magnet effect,
particularly in Virginia cities, advising that because public
transportation is available in the City of Roanoke and because
Roanoke City has the only public housing authority in western
Virginia, the poor, the elderly and the disadvantaged are attracted
to the City of Roanoke where social services, health care, mental
health care, transportation, affordable housing, schools, etc., are
provided, thus leading to a concentration of minorities and the
disadvantaged. He expressed concern that the issue of fair housing
for minorities and the disadvantaged should extend throughout the
entire Roanoke Valley. He added that the Members of City Council
have requested that the City Manager study the matter of
development of upper income housing in the City of Roanoke and the
Roanoke Redevelopment and Housing Authority has been requested to
consider the development of a high rise apartment in downtown
Roanoke.
At this point, 1:20 p.m., Mr. White left the meeting.
In regard to public transportation, Chairman Eddy advised that
as a member of the Fifth Planning District Commission, he hears
reports on the need to expand public transportation, particularly
in the north Roanoke County area.
Mayor Bowers advised that because there are many working
people in the Roanoke community who depend on the public transit
service during the late evening hours, City Council voted to extend
transit service until 8:30 p.m., and the City would welcome Roanoke
County in its efforts to expand public transportation.
Dr. Nickens referred to a study that was completed by Roanoke
County which revealed that the County could have paid Yellow Cab
Company less money to transport County residents than Roanoke
County subsidized Valley Metro, and questioned whether it would be
cost effective to extend public transit service to north Roanoke
County.
Chairman Eddy advised that public housing should receive
further review, and Ms. Wyatt called attention to educational
issues that need to be dealt with. From the standpoint of a school
teacher, she stated that there is a great deal of difference
between the teaching day of a Roanoke City teacher compared to a
Roanoke County teacher. She stated that there are difficult issues
to be addressed, such as social service needs because Roanoke City
deals with the issue of poverty, while Roanoke County has not been
faced with that dilemma and the two bodies should discuss concrete
issues of concern.
Dr. Nickens called attention to social service programs in
Roanoke County and advised that for a number of years he served on
the Roanoke County Social Services Board. He stated that Roanoke
County's economic family household income tends to be larger than
Roanoke City's, however, Roanoke County has the same needs but not
in proportion to the size of the population served by Roanoke City.
Upon question by Mr. Minnix as to how the two governing bodies
should proceed with the ideas/suggestions that were discussed
during the meeting, Chairman Eddy suggested that the two
administrators review the minutes of the meeting and submit
recommendations as to the best way to pursue the suggestions for
discussion at the next quarterly meeting of the two bodies.
Mr. Edwards referred to an article that appeared in the League
of Older Americans Newsletter written by Susan Williams, Executive
Director, in regard to promoting the Roanoke Valley as a retirement
mecca, and advised that there are many retirement communities in
the City and in the County. He made the observation that more
older citizens reside in the Roanoke Valley per capita than any
other region in the state. Re referred to the need for an indoor
multi-sport athletic field house, and suggested that Roanoke City
and Roanoke County join efforts to make the facility a reality for
the entire Roanoke Valley.
Mrs. Bowles advised that the two governing bodies cannot
accomplish all of the items that were discussed at one time;
whereupon, she suggested that the items under consideration be
prioritized and that the governing bodies deal first with those
items that effect the largest segment of citizens. Chairman Eddy
expanded on Mrs. Bowles statement by suggesting that those items
that are easiest to accomplish be addressed first, followed by the
more difficult issues.
In regard to the sewage treatment agreement, Chairman Eddy
advised that on August 25, 1994, the Board of Supervisors received
the latest version of the agreement from the City Attorney and the
Board will meet on September 13, 1994, to address the matter in an
effort to move the issue forward as expeditiously as possible.
In connection with Roanoke Regional Airport Commission
membership, Chairman Eddy advised that Roanoke County was pleased
to learn that Roanoke City appointed Claude D. Smith as a
Commissioner and the Board would like to see more citizen
involvement, thus Roanoke County intends to take appropriate action
in the near future.
In regard to tourism, Mayor Bowers advised that Roanoke City
citizens will have the opportunity to vote on a $23 million bond
issue in the November 1994 election, with ten per cent of the funds
to be allocated to the tourism industry. He added that it is hoped
that Roanoke County will give special consideration as the City
moves forward and join the City of Roanoke in convincing the
Commonwealth of Virginia, the Governor, and the General Assembly
that the Virginia Museum of Transportation is a state museum and
should be funded accordingly by the Commonwealth. He pointed out
that over the years, Roanoke County has been a leader in the
development of Explore Park.
8
Mr. Johnson advised that tourism is a godsend, but not a
panacea, and the closest that the area could come to a panacea
would be to provide meaningful jobs; whereupon, he spoke in support
of the two municipalities acquiring land somewhere between the
Roanoke Valley and Blacksburg in concert with Montgomery County and
pool the necessary resources in order to bring the Roanoke Valley
localities into the twenty-first century, thereby placing the
Roanoke Valley in a position to compete with the States of
Tennessee, South Carolina, and North Carolina in attracting
businesses to the southwestern part of Virginia.
Chairman Eddy advised that the area has a remarkable resource
in the Blue Ridge Parkway and there should be more effort to lure
travellers off of the Parkway and into the Roanoke Valley, and even
though efforts to persuade the Parkway Service to construct a
Visitor's Center in the area have been unsuccessful, such a
facility would benefit the entire region, therefore, if outside
assistance is not available, it would behoove the localities to
cause the facility to be constructed.
Mayor Bowers requested that the Clerks of Roanoke County and
Roanoke City confer with their respective governing bodies to
establish a date and hour for the next quarterly meeting to be held
prior to the holiday season, with the City of Roanoke serving as
host.
There being no further business, the Mayor and the Chairman
declared the joint meeting adjourned at 1:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 26, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. w., City of Roanoke, on Monday, September 26,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetinqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members Elizabeth T. Bowles,
John S. Edwards, John H. Parrott, Linda F. Wyatt and Mayor
David A. Bowers .................................................. 5.
ABSENT: Council Members Delvis 0. McCadden and
William White, Sr.- .............................................. 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dlbling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Linda
Kusse-Wolfe, Associate Pastor, Williamson Road Church of the
Brethren.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
attention to four requests for an Executive Session to
discuss a matter with regard to disposition of publicly
held property, specifically the possible conveyance of a
parcel of land for economic development purposes; a
matter with regard to acquisition of real property,
specifically possible acquisition of a building for use
by the public; specific legal matters requiring the
provision of legal advice by counsel being the terms and
10
ACTION:
ACTION:
conditions of a regional contract currently in
negotiation; and to discuss personnel matters with regard
to vacancies on various authorities, boards, commissions
and committees appointed by Council.
MINUTES: Minutes of the regular meetings of City
Council held on Monday, June 6, 1994, Monday, June 13,
1994, Monday, June 20, 1994, and Monday, June 27, 1994;
and a joint informal meeting of City Council and
Congressman Robert W. Goodlatte held on Monday, June 20,
1994, were before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
COMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
11
,!
ACTION:
ACTION:
INDUSTRIES-DOWNTOWN ROANOKE, INCORPORATED-ECONOMIC
DEVELOPMENT: A communication from Mayor David A. Bowers
in connection with development of downtown attractions
and specifically the possibility of bringing cinemas back
to downtown Roanoke, was before Council.
The Mayor advised that downtown Roanoke is the
entertainment center for the region, therefore, it is
time to begin an intensive effort, in conjunction with
the downtown rail park effort, to lure movie theaters
backs to the downtown area. He requested that the matter
be referred to the City Manager and to the Executive
Director of Downtown Roanoke, Inc., for appointment of a
task force of interested business representatives and
citizens for the purpose of contacting representatives of
the theater industry to encourage downtown Roanoke
cinemas.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that the matter be referred to the
City Manager and to the Executive Director of Downtown
Roanoke, Inc., for appointment of a task force to
encourage development of cinemas in downtown Roanoke.
The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
ROANOKE NEIGHBORHOOD PARTNERSHIP: A communication
from Mayor David A. Bowers transmitting an article that
appeared in the Raleigh, North Carolina, newspaper, The
News & observer, on September 4, 1994, with regard to
"neighborhood partnerships," was before Council.
The Mayor advised that he is always amazed to read
in other newspapers about successes in other cities only
to realize that Roanoke has been doing the same things
successfully for many years without attention.
(For full text, see communication and newspaper article
on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received
and filed. The motion was seconded by Mr. Parrott and
adopted by the following vote:
ACTION:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
PURCHASE/SALE OF PROPERTY-COUNCIL-CITY PROPERTY-
ECONOMIC DEVELOPMENT: A report of the City Manager
requesting that Council meet in Executive Session to
discuss a matter with regard to disposition of publicly
held property, specifically the possible conveyance of a
parcel of land for economic development purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of publicly
held property, specifically the possible conveyance of a
parcel of land for economic development purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
BONDS\BOND ISSUES-SCHOOLS: A communication from the
Roanoke City School Board requesting that a public
hearing be scheduled for Monday, October 10, 1994, at
7:00 p.m., or as soon thereafter as the matter may be
heard, with regard to issuance of general obligation
school bonds, in an amount not to exceed $4.2 million for
improvements and additions to Virginia Heights Elementary
School and Morningside Elementary School, was before
Council.
(For full text, see communication On file in the City
Clerk's Office.)
13
,!
ACTION:
Mrs. Bowles moved that Council concur in the request
of the School Board that Council schedule a public
hearing to be held on Monday, october 10, 1994, at 7:00
p.m., or as soon thereafter as the matter may be heard.
The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
ACTION:
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-WAR MEMORI~L COMMITTEE:
A report of qualification of Daniel E. Karnes as a member
of the War Memorial Committee, for a term ending June 30,
1995, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
OATHS OF OFFiCE-COMMITTEES-YOUTH: A report of
qualification of Ruth C. Wtllson as a member of the Youth
Services Citizen Board, for a term ending May 31, 1997,
was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
ACTION: Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION:
A report of qualification of Ernest S. Zulia as a member
of the Roanoke Arts Commission, for a term ending
June 30, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING-FIFTH PLANNING
DISTRICT COMMISSION: A report of qualification of
John R. Marlles as a member of the Fifth Planning
District Commission, for a term ending June 30, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... O.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-CITY CLERK: A report of
qualification of Mary F. Parker as City Clerk of the City
of Roanoke, for a term of two years commencing October 1,
1994, and ending September 30, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
15
,!
ACTION:
ACTION:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-DIRECTOR OF FINANCE: A report of
qualification of James D. Grisso as Director of Finance
of the City of Roanoke, for a term of two years
commencing October 1, 1994, and ending September 30,
1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-MUNICIPAL AUDITOR: A report of
qualification of Robert H. Bird as Municipal Auditor of
the City of Roanoke, for a term of two years commencing
October 1, 1994, and ending September 30, 1996, was
before Council.
(See Oath or Affirmation
Clerk's Office.)
of Office on file in the City
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... O.
(Council Members McCadden and White were absent.)
16
ACTION:
ACTION:
OATHS OF OFFICE-CITY ATTORNEY: A report of
qualification of Wilburn C. Dibling, Jr., as City
Attorney of the City of Roanoke, for a term of two years
commencing October 1, 1994, and ending September 30,
1996, was before Council.
(See Oath or Affirmation of Office on file In the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
PURCHASE/SALE OF PROPERTY-COUNCIL-CITY PROPERTY: A
report of the City Manager requesting that Council meet
in Executive Session to discuss a matter with regard to
acquisition of real property, specifically possible
acquisition of a building for use by the public, pursuant
to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to acquisition of real
property, specifically possible acquisition of a building
for use by the public, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended. The motion
was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
COUNCIL: A report of the City Attorney requesting
that Council meet in Executive Session to discuss
specific legal matters requiring the provision of legal
advice by counsel, being the terms and conditions of a
17
,!
ACTION:
regional contract currently in negotiation,
Section 2.1-344 (A)(7), Code of Virginia
amended, was before the body.
pursuant to
(19§0), as
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Attorney to convene in Executive Session to
discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions
of a regional contract currently in negotiation, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-RIVER PARKWAY/EXPLORE PARK:
M. Rupert Cutler, Executive Director, Virginia's Explore
Park, having previously requested time on Council's
agenda to present a status report on Explore Park, the
request was withdrawn.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting appropriation of
funds to the following school accounts, was before
Council.
Grant No. 6524 -
$74,750.00 for the Preschool
Incentive Program to provide
orientation and evaluation for
handicapped students who will
be entering the public school
system for the first time
during the fall. The Program
will be rei~bursed 100 per cent
by Federal funds.
18
Grant No. 6926
$106,500.00 for the Regional
Alternative Education Program
to provide alternative
curriculum and training for
high risk students with a focus
on improving the total self-
concept of the student. The
Program will be reimbursed 100
per cent by State funds.
Grant No. 6447
$5,329.00 for the Opportunity
Knocks--GED Program to provide
instruction for the General
Educational Development
Examination for young adults.
The Program will be reimbursed
100 per cent by Federal funds.
Grant No. 6448
$15,000.00 for the Vocational
Education Teen Mothers Program
to provide child care for
students enrolled in the Teen
Parents Employability
Development Class. The Program
will be reimbursed 100 per cent
by Federal funds.
The School Board further requested appropriation of
$182,633.00 representing insurance proceeds to be
received as a result of the winter ice storms for roof
repairs, which proceeds are expected to be received from
the insurance carrier in the amount of $114,067.00 and
from Federal Emergency Management Assistance
distributions in the amount of $68,566.00.
A report of the Director of Finance concurring in
the request of the School Board, was also before Council.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. Edwards offered the following emergency budget
ordinance:
(#32180-092694) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 School Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 392.)
19
,!
ACTION:
Mr. Edwards moved the adoption of Ordinance No.
32180-092694. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUILDINGS/BUILDING DEPARTMENT-HOUSING/AUTHORITY-CITY
EMPLOYEES: At the request of the City Manager, the
Director of Public Works presented a briefing on a
Combination Building Inspector concept. He advised that
for several years, Building Department inspectors have
been developing their knowledge of building activities
beyond the narrow limits of their individual job
responsibilities, which "cross-trained" ability allows
the Department to provide inspection services to the
development community and to citizens more effectively
and efficiently.
It was explained that a qualified combination
Inspector can visit a site and perform all required
inspections, building, plumbing/mechanical, and
electrical, rather than several different inspectors
making various trips to the site for individual
inspections, which will result in not only a savings to
the City with gasoline and vehicle maintenance costs, but
timeliness of inspections can save the development
community large sums of money by not having work delayed
while waiting for another inspector to arrive on the job
site.
The Director of Public Works advised that the
Virginia Department of Housing and Community Development
has developed a rigorous testing program to certify the
qualifications of a combination Inspector; that City
Inspectors have worked hard to obtain the necessary
cross-training and certification; and as of this date,
three inspectors have received the certification and have
been reclassified to the position of Combination
Inspector.
20
The Director of Public Works introduced the City's
Combination Inspectors, Charles G. Grant, Jr., W. Daniel
Webb and Jeffrey S. Shawver.
Without objection by Council, the Mayor advised that
the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-TRAFFIC-CITYMARKET-BRIDGES-NORFOLKSOUTHERN
CORPORATION-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: The City Manager submitted a written report
advising that pursuant to Resolution No. 31361-030193,
adopted on March 1, 1993, Council requested the Virginia
Department of Transportation (VDOT) to program a project
for a pedestrian overpass above the Norfolk & Western
Railway tracks to connect between the Hotel Roanoke
Conference Center area and the Historic Market Area; that
design work for the bridge was completed following
coordination with various public agencies and affected
property owners; and pursuant to Resolution No. 32086-
062794, adopted on June 27, 1994, Council approved the
location and major design features of the Pedestrian
Bridge (from 0.01 mile south of Norfolk Avenue to 0.03
mile north of Shenandoah Avenue).
It was further advised that project schedule for the
bridge has been accelerated to improve public safety,
pedestrian access and traffic flow in connection with the
Hotel Roanoke/Conference Center; that the contractor has
a fixed-time completion date of April 1, 1995, for the
loggia (covered walkway) and pedestrian bridge items in
the immediate vicinity of the Hotel Roanoke, and
August 1, 1995, for the entire project; that in an effort
to further compress the scheduled completion, VDOT has
provided an incentive to the contractor in the amount of
$1,500.00 per calendar day to a maximum total of
$150,000.00, of which the City would bear the total cost,
however, preliminary indications are that the already
compressed schedule will provide little opportunity for
early completion; and disincentive (penalty) clauses are
also included in the project specifications for failure
to meet the fixed-time completion dates.
It was explained that bids for project construction
were received by the Virginia Department of
Transportation on August 24, 1994, with the low bid
having been submitted by Branch Highways, Inc., in the
amount of $5,326,180.88, and a contract was subsequently
awarded by the Commonwealth Transportation Board on
September 15, 1994; that the City must execute a City-
State Agreement before VDOT will allow the contractor to
21
,!
ACTION:
begin construction; that the City's share of the cost of
the project is $456,515.13, which includes $325,975.00 at
100 per cent City expense to construct the loggia that
will connect the northern terminus of the bridge to the
Conference Center; and VDOT previously determined that
the loggia was not a VDOT project expense item.
The City Manager recommended that he be authorized
to execute the City-State Agreement, in a form to be
approved by the City Attorney, on behalf of the City; and
that $450,503.00 be appropriated as follows to the
Pedestrian Bridge Account No. 008-052-9673-9003:
Capital Improvement Reserve -
Streets and Bridges, Account No.
008-052-9575-9181
$ 82,947.00
1992A Bonds - Streets and Bridges
Account No. 008-052-9700-9181
12,943.00
Undesignated Capital Funds
Total
354~613.00'
$450,503.00
* $252,810.00 to be replaced
approved in November 1994.
if 1996 Bond Referendum
file in the City Clerk's
(For full text, see report on
Office.)
Mr. Parrott offered the following emergency budget
ordinance:
(#32181-092694) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 395.)
Mr. Parrott moved the adoption of Ordinance No.
32181-092694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Mr. Parrott offered the following resolution:
22
ACTION:
(#32182-092694) A RESOLUTION approving an agreement
between the City and the Virginia Department of
Transportation for the construction of a new pedestrian
bridge between the Hotel Roanoke/Conference Center and
the Historic Market Area; providing for allocation of the
City's share of the project cost; and authorizing
execution of said agreement on behalf of the City.
(For full text of Resolution, see Resolution Book No. 56,
page 396.)
Mr. Parrott moved the adoption of Resolution No.
32182-092694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
BUDGET-SEWERS AND STORM DRAINS: The City Manager
submitted a written report advising that on June 13,
1994, a briefing was presented to Council with regard to
the need to engage a utility contractor on an emergency
basis in order to make emergency repairs to a 30-inch
discharge line from a raw sewage pump at the Water
Pollution Control Plant; and pursuant to Section 41 of
the City Charter, a formal report of facts to Council
after a contract has been awarded on an emergency basis
is required.
It was pointed out that a contract was awarded to
Structures & Utilities Co., Inc., in the amount of
$29,193.00, to repair the damaged pipe section; that the
initial estimate for the pipe repair was between
$20,000.00 and $25,000.00; and repairs required three
attempts and a new coupling installation to replace the
section of pipe that was leaking, with the work having
been completed as of September 1, 1994.
The City Manager requested that Council ratify award
of a contract to Structures & Utilities Co., Inc., in the
amount of $29,193.00, pursuant to Section 41 of the City
Charter; and that $29,193.00 be appropriated from Sewage
Fund Previous Years Retained Earnings to Account No. 003-
056-3155-2048.
(For full text, see report on file in the City Clerk's
Office.)
,!
ACTION:
ACTION:
Mrs. Bowles offered the following emergency budget
ordinance:
(#32183-092694)
certain sections
Appropriations, and providing for an emergency.
AN ORDINANCE to amend and reordain
of the 1994-95 Sewage Fund
(For full text of Ordinance, see Ordinance Book No. 56,
page 397.)
Mrs. Bowles moved the adoption of Ordinance No.
32183-092694. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Mrs. Bowles offered the following resolution:
(#32184-092694) A RESOLUTION ratifying the contract
for emergency repairs to a 30-inch discharge line from a
raw sewage pump at the Sewage Treatment Plant.
(For full text of Resolution, see Resolution Book No. 56,
page 398.)
Mrs. Bowles moved the adoption of Resolution No.
32184-092694. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIALREPORTS:
The Director of Finance submitted the financial report
for the City of Roanoke for the month of August 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
ACTION:
ACTION:
Mr. Edwards moved that the financial report be
received and filed. The motion was seconded by Ms. Wyatt
and adopted.
CITY ATTORNEY:
POLICE DEPARTMENT-CITY CODE-SIDEWALK/CURB AND
GUTTER-COMMONWEALTH'S ATTORNEY: The City Attorney
submitted a written report recommending adoption of a
measure amending the City Code to permit police officers
to operate bicycles on sidewalks of the City in
performance of their duties, advising that adoption of
the ordinance would facilitate law enforcement
capabilities of police officers.
The City Attorney recommended adoption of a second
measure which is designed to conform the requirements of
the City Code pertaining to disposition of seized or
unclaimed property to provisions of state law to provide
that before disposing of this type of property, the Chief
of Police is required to make reasonable attempts to
notify the rightful owner of the property, obtain a
written statement from the Commonwealth's Attorney
advising that the seized item is not needed in any
criminal prosecution and cause publication of a newspaper
advertisement once a week for two successive weeks giving
notice that the items will be on display to the public
and will thereafter be sold.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following
ordinance:
emergency
(#32185-092694) AN ORDINANCE amending and
reordaining the Code of the City of Roanoke (1979), by
amending subsection (b) of Section 30-13.1, Same -- Use
of wheelbarrows~ handcarts~ bicycles~ skates~ etc.~ on
sidewalks to authorize law enforcement officers to
operate bicycles on City sidewalks; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 399.)
Mr. Parrott moved the adoption of Ordinance No.
32185-092694. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
,!
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Ms. Wyatt offered the following emergency ordinance:
(#32186-092694) AN ORDINANCE amending and
reordaining the Code of the City of Roanoke (1979), as
amended, by amending subsection (a) of Section 23-19,
Sale -- Generality, to set forth the procedural
requirements before the Chief of Police may lawfully
dispose of seized or unclaimed property; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 400.)
ACTION: Ms. Wyatt moved the adoption of Ordinance No. 32186-
092694. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None .......................................
0.
(Council Members McCadden and White were absent.)
REPORTS OF cOMMITTEES:
COMMONWEALTH'S ATTORNEY-LEASES-WATER RESOURCES:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to a lease agreement
for additional office space to be used by the
Commonwealth's Attorney's Office.
A staff report explained that due to growth in staff
and programs since moving into their current office in
the Courthouse, additional space is needed by the
commonwealth's Attorney to relieve current overcrowding,
provide space to expand the collections program, and
allow for consolidation of the Regional Drug Prosecutor's
Office; that suitable space has been located on the
second floor of property at 317 Campbell Avenue, S. W.,
Official Tax No. 1010835, owned by Gar-Dam, Inc.; that
the lease will cover a period of five years, with an
option to renew for an additional five years, at a rate
of $1,800.00 per month for the first year, to increase by
ACTION:
$100.00 per month each succeeding year thereafter; and
the initial rate calculates to be $6.55 per square foot
per year including basic utilities but excluding
custodial and telephone service which is considered to be
a very competitive price for newly remodeled space.
The Water Resources Committee recommended that
Council authorize a new lease between the City and Gar-
Dam, Inc., in a form to be approved by the City Attorney,
for a period of five years, with an option to renew for
an additional five years at a rate of $1,800.00 per month
for the first year and to increase by $100.00 per month
for each succeeding year.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following
ordinance:
emergency
(#32187-092694) AN ORDINANCE authorizing the proper
City officials to enter into a lease between the City of
Roanoke and Gar-Dam, Inc., for use of office space at 317
Campbell Avenue, S. W., by the Commonwealth Attorney's
Office, upon certain terms and conditions, and providing
for an emergency.
(For full text of Ordinance,
page 401.)
Mrs. Bowles
32187-092694.
adopted by the
see Ordinance Book No. 56,
moved the adoption of Ordinance No.
The motion was seconded by Mr. Parrott and
following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
CITY PROPERTY-LEASES-WATER RESOURCES-AIRPORT:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to the lease of
City-owned property to Budget Rent-A-Car Systems, Inc.,
located on Municipal Road, N. W.
A staff report advised that on January 16, 1990,
Council authorized execution of a five year renewal of
the lease agreement, dated December 21, 1984, for use of
a one-acre site by Budget Rent-A-Car Systems, Inc.; that
,!
ACTION:
the current lease extension, which will expire in
December 1994, provides for an additional five year
extension based upon mutually agreeable terms and
conditions; that the current annual lease rate is
$8,616.00, or $718.00 per month; and Budget Rent-A-Car
Systems, Inc., has requested an extension of the lease,
with terms of extension to include an annual lease rate
of $9,972.96, or $831.08 per month, subject to approval
by the City Attorney.
The Water Resources Committee recommended that
Council authorize the appropriate City officials to enter
into a five-year lease extension with Budget Rent-A-Car
Systems, Inc., for use of a one acre parcel of land
located on Municipal Road, N. W., which is described as
a portion of a 12.93 acre parcel of land bearing Official
Tax No. 6640105, to be used for a five year period
commencing January 1, 1995, at an annual rate of
$9,972.96, upon certain terms and conditions.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32188) AN ORDINANCE authorizing the proper City
officials to enter into a five year lease extension
between the City and Budget-Bent-A-Car Systems, Inc., for
use of a one acre parcel of City-owned property on
Municipal Road, for said corporation's rental car
business, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 411.)
The motion was seconded by Ms. Wyatt and adopted by
the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
BUDGET-FIRE DEPARTMENT: Council Member William
White, Sr., Chairperson of the Bid Committee, presented
a writte~ report on behalf of the Committee in connection
with bids received by the City for providing and
installing a new roof membrane at Fire Station No. 13,
28
ACTION:
located at Appleton Avenue and Peters Creek Road, N. W.,
reco~ending that Council concur in the following
actions:
authorize the City Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with
Consolidated Industrial Roofing, Inc., at a
total cost of $22,435.00 and 90 consecutive
calendar days to complete the work;
transfer funding of $25,000.00 from the
Building Maintenance Fixed Asset Account No.
001-052-4330-3057 to a Capital Projects Fund
account for roof replacement at Fire Station
No. 13, as follows:
contract amount
contingency
total
$22,435.00
2~565.00
$25,000.00
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. Parrott offered the following emergency budget
ordinance:
(#32189-092694) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Capital and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 402.)
Mr. Parrott moved the adoption of Ordinance No.
32189-092694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Ms. Wyatt offered the following emergency ordinance:
29
,!
ACTION:
(#32190-092694) AN ORDINANCE accepting the bid of
Consolidated Industrial Roofing, Inc., for replacing the
roof at Fire Station No. 13, upon certain terms and
conditions, and awarding a contract therefor; authorizing
the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to
the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 404.)
Ms. Wyatt moved the adoption of ordinance No. 32190-
092694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... O.
(Council Members McCadden and White were absent.)
INSURANCE-BUDGET-CITY JAIL: Council Member William
White, Sr., Chairperson of the Bid committee, presented
a written report on behalf of the Committee in connection
with bids received by the City for construction of the
Roanoke City Jail Annex, recommending that Council
approve the following actions:
authorize the City Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with J. M.
Turner & Co., Inc., in accordance with
contract documents prepared by Hayes, Seay,
Mattern & Mattern, Inc., in the amount of
$7,253,089.00 and 456 consecutive calendar
days to complete the work, with a contingency
to be established in the amount of
$366,225.00;
appropriate $3,872,599.00 to the Jail Annex
Account No. 008-052-9685-9003 from the
following sources:
Virginia Department
of Corrections
U. S. Marshal Service
General Fund CMERP
$1,913,940.00
750,000.00
774,935.00
30
ACTION:
Excess VRS Premium
Contingency
Jail Recovered Cost
230,135.00
53,589.00
150~000.00
Total
$3,872,599.00
(The above appropriation,
previous appropriation
provides for the total
$9,144,051.00.)
in addition to the
of $5,271,452.00,
project funding of
authorize the City Manager to enter into a
contract with Allegheny Company, in a form to
be approved by the City Attorney, to perform
the necessary work adjacent to and upon
Allegheny Company property as agreed to in a
communication under date of August 30, 1994;
and
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
Mr. Parrott offered the following emergency budget
ordinance:
(#32191-092694) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 405.)
Mr. Parrott moved the adoption of Ordinance No.
32191-092694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Mr. Parrott offered the following
ordinance:
emergency
31
,!
ACTION:
ACTION:
(#32192-092694) AN ORDINANCE accepting the bid of
J. M. Turner & Co., Inc., for construction of the Roanoke
City Jail Annex, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 407.)
Mr. Parrott moved the adoption of Ordinance No.
32192-092694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
Mr. Parrott offered the following resolution:
(#32193-092694) A RESOLUTION authorizing the
execution of an agreement with Allegheny company to allow
necessary encroachments on its property in connection
with the construction of the Roanoke City Jail Annex.
(For full text of Resolution, see Resolution Book No. 56,
page 408.)
Mr. Parrott moved the adoption of Resolution No.
32193-092694. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY pROPERTY-LEASES-ELECTRIC RAILWAY CO., INC.:
Ordinance No. 32177 authorizing and directing the proper
City officials to enter into a lease between the City of
Roanoke and Electric Railway Co., Inc., for use by the
32
ACTION:
ACTION:
City of property identified as Official Tax Nos. 4030305
and 4030306, for a one year term commencing October 1,
1994, and terminating September 30, 1995, for an annual
lease fee of $18,000.00, as more particularly set forth
in a report of the Water Resources committee under date
of September 12, 1994, having previously been before the
Council for its first reading on Monday, September 12,
1994, read and adopted on its first reading and laid
over, was again before the body, Mrs. Bowles offering the
following for its second reading and final adoption:
(#32177-092694) AN ORDINANCE authorizing and
directing the proper City officials to enter into a lease
between the City of Roanoke and Electric Railway Co.,
Inc., for use by the City of Roanoke of certain premises
located in the City, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 391.)
Mrs. Bowles moved the adoption of Ordinance No.
32177-092694. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
VIRGINIA MUNICIPAL LEAGUE-COUNCIL: Mr. Edwards
offered the following resolution designating Mayor
David A. Bowers as Voting Delegate and Council Member
Elizabeth T. Bowles as Alternate Voting Delegate for the
Annual Business Session of the Virginia Municipal League
and designating W. Robert Herbert, City Manager, as Staff
Assistant for any meetings of the Urban Section of the
League:
(#32194-092694) A RESOLUTION designating a Voting
Delegate and Alternate Voting Delegate for the Annual
Business Session of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the
Urban Section of the League.
(For full text of Resolution, see Resolution Book No. 56,
page 409.)
Mr. Edwards moved the adoption of Resolution No.
32194-092694. The motion was seconded by Mr. Parrott and
adopted by the following vote:
,!
ACTION:
ACTION:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
COUNCIL-NATIONAL LEAGUE OF CITIES: Mr. Edwards
offered the following resolution designating Council
Member Elizabeth T. Bowles as Voting Delegate and Council
Member Linda F. Wyatt as Alternate Voting Delegate for
the Annual Business Meeting of the National League of
Cities to be held on Dece~ber 1 4, 1994:
(#32195-092694) A RESOLUTION designating a Voting
Delegate and Alternate Voting Delegate for the Annual
Business Meeting of the National League of Cities.
(For full text of Resolution, see Resolution Book No. 56,
page 410.)
Mr. Edwards moved the adoption of Resolution No.
32195-092694. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 10:40 a.m., the Mayor declared the meeting in
recess.
At 11:50 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members McCadden and White.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Parrott moved that each Me, er of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
34
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Ms. Wyatt and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-
LANDMARKS/HIST. PRESERVATION: The City Manager submitted
a written report advising that pursuant to Ordinance No.
29372 adopted on November 26, 1988, Council authorized
execution of a Sale and Exchange Agreement with James L.
and Muriel King Trinkle providing that the City purchase
property owned by the Trinkles at 120 and 122 West
Campbell Avenue for $164,000.00, and further providing
that the City exchange real estate owned by the City at
124 Kirk Avenue for real estate owned by the Trinkles at
118 and 124 West Campbell Avenue.
It was further advised that an offer of $40,000.00
has been received by the City from Michael Vest for 118
West Campbell Avenue, with the following requested
contingencies:
purchaser be given 90 days after agreement on
conditions of sale to secure identified
financing including amount, term and interest
rate; and
purchaser obtaining title insurance policy.
It was explained that $49,300.00 is the latest
assessed value of 118 West Campbell for tax purposes;
that $44,000.00 was the estimated market value of the
property on September 7, 1994, by the City's Office on
Real Estate Valuation, which does not take into account
any costs such as asbestos removal, brokerage fees, etc.,
that may be incurred in the process of marketing the
property; that the purchaser will take the Campbell
Avenue property as it now exists acknowledging existence
of asbestos and responsibility for its removal; that the
purchaser will donate a historic preservation easement to
the Virginia Department of Conservation and Historic
Resources as required by a State Grant Agreement; and
commercial and residential are envisioned uses of the
property which will be owner occupied.
ACTION:
ACTION:
The City Manager recommended that Council authorize
execution of the necessary documents in a form to be
approved by the City Attorney relating to the sale of 118
West Campbell Avenue for the sum of $40,000.00, subject
to the following conditions:
purchaser be given 90 days after agreement on
conditions of sale to secure identified
financing including amount, term and interest
rate; and
purchaser obtaining title insurance policy.
(For full text, see report on file in the City Clerk's
Office.)
Ms. Wyatt moved that the following ordinance be
placed upon its first reading:
(#32196) AN ORDINANCE accepting an offer to
purchase a portion of real property owned by the City,
described as 118 West Campbell Avenue and bearing
Official Tax Map No. 1011512, and providing for the sale
and conveyance of said property.
(For full text of Ordinance, see Ordinance Book No. 56,
page 411.)
The motion was seconded by Mrs. Bowles and adopted
by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... 0.
(Council Members McCadden and White were absent.)
At 11:55 a.m., the Mayor declared the meeting
recess.
At 2:55 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Members McCadden and White.
COUNCIL: With respect to the Executive Session just
concluded, Mr. Parrott moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
36
ACTION:
ACTION:
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Edwards and adopted by the following vote:
AYES: Council Members Bowles, Edwards, Parrott,
Wyatt and Mayor Bowers ................................. 5.
NAYS: None ....................................... O.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor
advised that there is a vacancy on the Virginia Western
Community College Board, created by the resignation of
Malcolm C. Boggs, for a term ending June 30, 1998, and
called for nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of
Margaret M. Grayson.
There being no further nominations, Ms. Grayson was
elected as a member of the Virginia Western Community
College Board, for a term ending June 30, 1998, by the
following vote:
FOR MS. GRAYSON: Council Members Bowles, Edwards,
Parrott, wyatt and Mayor Bowers ........................ 5.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-TRAFFIC: The Mayor
advised that there is a vacancy on the City of Roanoke
Transportation Safety Commission, created by the
resignation of Lewis W. Peery, for a term ending
October 31, 1996, and called for nominations to fill the
vacancy.
Mr. Parrott placed in nomination the name of Troy M.
White.
There being no further nominations, Mr. White was
elected as a member of the City of Roanoke Transportation
Safety Commission, for a term ending October 31, 1996, by
the following vote:
FOR MR. WHITE: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ........................ 5.
(Council Members McCadden and White were absent.)
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: The Mayor advised that there is a vacancy on
the Building Maintenance Division of the City's Board of
Building Code Appeals, created by the resignation of
Mar~ C. Meir, for a term ending November 10, 1995, and
called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of John D.
Fulton, Jr.
There being no further nominations, Mr. Fulton was
elected as a member of the Building Maintenance Division
of the City's Board of Building Code Appeals, for a term
ending November 10, 1995, by the following vote:
FOR MR. FULTON: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ....................... 5.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The
Mayor advised that there is a vacancy on the Special
Events Committee, due to expiration of the one year term
of office of Linda R. Durham, ending June 30, 1995, and
called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of
Michael A. Russell.
There being no further nominations, Mr. Russell was
elected as a member of the Special Events Committee, for
a term ending June 30, 1995, by the following vote:
FOR MR. RUSSELL: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ....................... 5.
(Council Members McCadden and White were absent.)
Inasmuch as Mr. Russell is not a resident of the
City of Roanoke, Ms. Wyatt moved that the City residency
requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be
waived in this specific instance. The motion was
seconded by Mr. Parrott and adopted.
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER:
The Mayor advised that the term of Melinda J. Payne as a
member of the Roanoke Civic Center Commission will expire
on September 30, 1994, and called for nominations to fill
the vacancy.
38
ACTION:
ACTION:
ACTION:
Mr. Edwards placed in nomination the name of
Melinda J. Payne.
There being no further nominations, Ms. Payne was
reelected as a member of the Roanoke Civic Center
Commission, for a term of three years, ending
September 30, 1997, by the following vote:
FOR MS. PAYNE: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ........................ 5.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: The Mayor advised that the term of Harry F.
Collins, Jr., as a member of the Board of Adjustments and
Appeals, Building Code, will expire on September 30,
1994, and called for nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
Harry F. Collins, Jr.
There being no further nominations, Mr. Collins was
reelected as a member of the Board of Adjustments and
Appeals, Building Code, for a term of five years, ending
September 30, 1999, by the following vote:
FOR MR. COLLINS: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ....................... 5.
(Council Members McCadden and White were absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW
BOARD: The Mayor advised that the four year term of
Richard L. Jones as a member of the Architectural Review
Board will expire on October 1, 1994, and called for
nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of
Richard L. Jones.
There being no further nominations, Mr. Jones was
reelected as a member of the Architectural Review Board,
for a term of four years, ending October 1, 1998, by the
following vote:
FOR MR. JONES: Council Members Bowles, Edwards,
Parrott, Wyatt and Mayor Bowers ........................ 5.
(Council Members McCadden and White were absent.)
There being no
meeting adjourned at
ATTEST:
Mary F. Parker
City Clerk
further business,
3:00 p.m.
APPROVED
39
the Mayor declared the
David A. Bowers
Mayor
40
I
I
41
ROANOKE CITY COUNCIL ........... ROANOKE CITY PLANNING COMMISSION
September 26, 1994
12:35 p.m.
A joint meeting of the Roanoke City Council and the Roanoke
City Planning Commission was called to order on Monday,
September 26, 1994, at 12:35 p.m., in the Social Services
Conference Room, Room 306, Municipal North, with Mayor David A.
Bowers and Chairperson Charles A. Price, Jr., presiding.
CITY COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles, John S.
Edwards, Linda F. Wyatt and Mayor David A. Bowers .............. 4.
CITY COUNCIL MEMBERS ABSENT: Delvis O. McCadden, John H.
Parrott and William White, Sr.- ................................ 3.
CITY PLANNING COMMISSION MEMBERS PRESENT: John P.
Bradshaw, Jr., Paul C. Buford, Jr., Gilbert E. Butler,
Barbara N. Duerk, Carolyn Coles, Richard L. Jones and Chalrman
Charles A. Price, Jr.- ......................................... 7.
CITY PLANNING COMMISSION MEMBERS ABSENT: None ............ 0.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; Mary F. Parker,
City Clerk; Willard N. Claytor, Director of Real Estate Valuation;
William F. Clark, Director of Public Works; John R. Marlles, Chief
of Planning and Community Development; Steven J. Talevi, Assistant
City Attorney; Evelyn D. Dorsey, Zoning Administrator; and
Martha P. Franklin, Secretary, City Planning Commission.
The Mayor advised that the City Planning Commission was
established in 1946, and he is told that it is one of the oldest
such bodies in the Commonwealth of Virginia. Re stated that City
Council recognizes that members of the City Planning Commission
spend many long hours attending public hearings and visiting sites
under consideration for rezoning and street and alley closings. He
noted that over the years, the Planning Commission has achieved a
remarkable record in resolving land use disputes and developing
compromise before matters are referred to City Council for final
action. On behalf of the Members of City Council, he thanked each
City Planning Commission member for their service to the City, and
pointed out that several members of the Planning Commission deserve
special recognition, viz: Barbara N. Duerk, Carolyn H. Coles and
Gilbert E. Butler. He explained that over the years the job of a
City Planning Commissioner has become increasingly complex,
especially with numerous revisions to the Code of Virginia, and it
is important to recognize these three individuals for taking the
initiative to attend and complete a certified planning commission
program which was sponsored by the Virginia Department of Housing
and Community Development and the Virginia Citizens Planning
Association. He advised that the program involved classroom
instruction, as well as a home study component and leadership
training, and these three individuals completed the program on
their own in an effort to become more effective Planning Commission
members. The Mayor also recognized the Chair and Vice-Chair of the
City Planning Commission, Charles A. Price, Jr., and Paul C.
Buford, respectively, both of whom will retire from service on the
City Planning Commission in December after having served
approximately 16 years each, and on behalf of Council, he expressed
appreciation for their service to the City of Roanoke. He advised
that Council is pleased to meet with the City Planning Commission
and spoke in support of meeting on a yearly basis.
Mr. Price expressed appreciation to Council for hosting the
joint meeting and also expressed appreciation to the City Manager
and to City staff for their efforts to insure that the City
Planning Commission has been represented in connection with
discussions regarding major development projects such as First
Union Tower and the Hotel Roanoke/Conference Center. He explained
that each year the City Planning Co~mission submits a formal report
providing a summary of activities and recommendations for the
coming year, along with information on powers and duties of the
City Planning Commission, and encouraged the new members of Council
to review the document in order to have a clearer understanding as
to how the City Planning Commission is empowered to work with City
Council. He advised that he hoped Council would find this type of
meeting to be useful and would be willing to meet with the City
Planning Commission on a regular basis in the future.
Mr. Bradshaw, Chair of the Ordinances and Names Subcommittee,
presented a briefing in regard to the Roanoke River Corridor Study
and Overlay Zone in which the following key points were made:
The Roanoke River Corridor Study was initiated in 1987 at
a Joint meeting of the Roanoke City and Roanoke County
Planning Commissions.
The Study was initiated in response to the belief that
the River is an important cultural and recreational
resource, water source, natural habitat and a critical
floodway.
Over the course of the study, the number of participants
expanded to include all of the Jurisdictions from the
headwaters of the Roanoke River, Montgomery County to
Smith Mountain Lake, for a total of seven jurisdictions.
43
Study recommendations released in June 1993, recommended
that: (1) localities along the Roanoke River amend their
zoning ordinances to include a "conservation overlay
zone" to help protect the water quality of the Roanoke
Rlver; and (2) creation of an advisory board to assist
local governments within the Roanoke River Corridor to
manage the River as a regional resource.
As indicated in recent newspaper accounts, localities
along the River, including the City, are starting the
process of drafting the recommended conservation overlay
district and obtaining public input.
In Roanoke City, a subcommittee of the City Planning
Commission has recently met with Planning staff to
identify key issues which must be addressed in the
proposed overlay district including:
width of the corridor;
required setbacks of structures from the river;
requirements for vegetative buffers;
uses which should be prohibited or restricted
along the river; etc.
Roanoke differs from most of the jurisdictions along the
Roanoke River in that the River Corridor is essentially
already developed.
The proposed conservation overlay zone in the City will
essentially help to maintain existing water quality in
the River by protecting any remaining existing vegetative
buffers and by requiring careful planning for any new
development on the few remaining undeveloped tracts.
Planning staff is currently drafting the proposed
conservation overlay district. Proposed amendment will
be forwarded to the Planning Commission's Ordinance and
Names Subcommittee in early October and to the full
Commission in November for a public hearing. Assuming
there are no problems, the proposed amendment will be
forwarded to City Council for a public hearing in
December.
Ms. Coles, Chair of the Community Development Subcommittee,
presented a briefing in regard to improving the visual appearance
of the City in which the following key points were made:
Over the past several years, members of the City Planning
Commission have become concerned with the visual
appearance of certain areas within the City.
Some of the problems which have been identified include=
vacant, boarded-up houses,
overgrown lots,
junk or trash in yards or stored on porches in
residential areas,
inoperative (junk) cars on private property in
residential areas,
excessive signage in some commercial areas,
and
year-round "yard sales" in some residential
areas.
Council Members and members of the Planning Commission
recognize the importance of providing a positive image of
the City for potential developers and residents, as well
as our own citizens.
In addition, many of these eyesores are blighting
influences in our residential areas which contribute to
neighborhood decline.
Planning Commission members recognize that there is a
lack of City staff and/or state and local enabling
authority to address some of these issues.
Over the next year, the Planning Commission will be
working with staff from the Planning Department and other
City agencies to try and address these problems.
Some of the activities that are currently being looked at
by the Planning Commission and staff include:
The preparation of a towing ordinance that
will require the removal of junk cars from
private property. Last year, the City's
zoning division received over 800 complaints
from citizens with regard to junk cars being
stored on private property. The City
currently has the authority to tow inoperative
vehicles in the public right-of-way but not on
private property.
The preparation of amendments to the zoning
ordinance to restrict the storage of junk on
front porches in residential areas.
Amendments to the Building Code that require
private property owners to maintain the
exterior of their structures and yard,
especially in residential areas.
45
The Commission will be forwarding several of its
recommendations to address these problems to City Council
for consideration in the next several months.
Mr. Butler, Chair of the Long-Range Planning Subcommittee,
presented a briefing in regard to the need to continue/expand the
City's long-range planning efforts in which the following key
points were made:
Roanoke has a long tradition of involving citizens in its
planning efforts.
Over the past several years, the Planning Commission and
staff have undertaken the preparation of a number of
lang-range plans including the City's Thoroughfare Plan,
adopted by City Council in January, the Enterprise
Community Strategic Plan, approved by City Council in
June, and the update to Roanoke Vision, the City's
comprehensive plan, which is currently in progress.
As part of the Commission's annual report to City Council
in May 1994, the Planning Commission identified the need
for additional staff in the City's Department of Planning
and Community Development to carry out additional
planning and enforcement activities.
The Planning Commission would like to thank the City
Manager for responding to this request by approving the
transfer of one new staff member to the Planning
Department's Long-Range Planning division.
Additional staff and/or resources are still needed to
undertake additional planning activities, especially the
preparation of neighborhood plans and to more
aggressively enforce the City's land development
regulations.
Neighborhood plans prepared with the participation of
residents are important because:
They identify a "vision" for each of the
City's neighborhoods.
They identify problems and opportunities.
They encourage a partnership approach
involving the residents and businesses working
with City government to address the problems
in the area.
They help market the neighborhood to
prospective residents/developers.
Finally, they help identify areas in which the
City's Zoning Map needs to be updated or
amended.
There are currently only three inspectors in the Planning
Department to enforce the Zoning Ordinance, Subdivision
Ordinance, Soil Erosion and Sediment Control Ordinance,
flood plain regulations, and Sign Ordinance.
Last year, in addition to their regular development
inspections, the three inspectors responded to over 2,200
complaints.
· The addition of even one inspector would allow the staff
to respond to citizen complaints in a more timely manner.
There arc several new ~ssues that are starting to emerge
that will require the attention of the Planning
Commission and City Council, including the need to
protect the integrity of the Blue Ridge Parkway and to
preserve open space within the City and the region.
Ms. Duerk, Chair of the Transportation/Utilities/Facilities
Subcommittee, presented a briefing on recommendations to improve
the transportation planning process and to encourage alternative
modes of transportation in which the following key points were
made:
· Over the past several years, the City has begun the
process of implementing a number of major highway
construction projects (Peters Creek Road Extension,
Second Street, Wells Avenue, etc.).
Many of these projects were conceived over 20 years ago
when public participation requirements were not as
extensive as they are today.
The Commission would like to commend City Council for
approving the City's Thoroughfare Plan.
This document, which was prepared with the assistance of
the Planning Commission, is a mechanism that can help
focus public discussion and debate. It needs to be
updated on a regular basis and can serve as an important
quide to City Council when making decisions regarding
future road projects.
47
Over the next several months, the Transportation
Subcommittee and the full Commission will have the
opportunity to revlew %H)OT's draft public involvement
process to suggest additional measures to encourage
citizen involvement in the State's long-range
transportation planning process.
With the passage of the innovative ISTEA (Intermodal
Surface Transportation Efficiency Act, 1991) legislation
several years ago, the Federal Government for the first
time announced that it is committed to a "balanced"
transportation system which reflects the nation's social,
environmental and energy goals.
Locally, this means that the Federal Government is
setting aside funds for projects which encourage
alternative modes of transportation such as bikeways and
pedestrian paths.
In order to take advantage of these funds, Roanoke needs
to have updated plans and projects ready to submit.
Over the next year, the Commission will be working with
the State Department of Transportation and the Fifth
Planning District Commission to update the region's
bikeway plan.
The Planning Commission will also continue to look at
other transportation issues in the City including the
problem of cut-through traffic in residential areas and
problems associated with surface parking lots.
Mr. Price called attention to past improvements, advising that
at times the Planning Commission has felt that it was constantly
putting out fires rather than preventing them, however, the
Commission is beginning to work in a preventable mode. He referred
to implementation of the new Zoning Ordinance and the need to do
both short and long range planning, called attention to the Roanoke
Vision Plan which was prepared in 1985, in which it was discovered
that it is important for the Planning Commission to stay in contact
with the City's neighborhoods, however, in past years the Planning
Commission has not been able to maintain the kind of contact it
would prefer, but it is currently looking at each neighborhood in
all four quadrants of the City. He stated that in accomplishing
long range planning and in enforcing ordinances of the City, the
Planning Commission lacks sufficient personnel to stay in touch
with ongoing activities in the communities and to determine how
improvements in one section of the City might effect other areas by
creating or recreating problems that were thought to have been
resolved, and it is hoped that similar meetings will emphasize many
of the concerns of the City Planning Commission. He explained that
it has been necessary to regularly reassign City personnel in order
to meet the objective of one neighborhood plan per year which is
not sufficient to keep Council abreast of what is happening in the
various neighborhoods.
Vice-Mayor Edwards expressed appreciation to the City Planning
Commission and staff for the calibre of work they perform on behalf
of the City, and called attention to the importance of the duties
and responsibilities of the Planning Commission because effective
planning is essential in order to meet future needs of the City of
Roanoke. He stated that Roanoke City has an excellent Planning
Commission and staff, and he has been impressed with the level of
planning ranging from flood control matters, to regulating junk
yards, to ISTEA grants. He called attention to the number of
volunteer hours devoted to the ongoing progress and development of
the City by Planning Commission members and a review of the past
ten to fifteen years reveals that efficient planning has helped to
move the City progressively forward.
Ms. Wyatt advised that she was impressed with the work of the
City Planning Commission. She commended Planning Comlnission
Members and staff on their efforts to make the City a better place
to live and to work.
Mrs. Bowles thanked each member of the City Planning
Commission for their willingness to serve the City, advising that
it is a time consuming and difficult job which they perform in a
most professional manner. She commended the Planning Commission on
the quality of the reports that are forwarded to Council which
helps to clarify planning related matters and expressed
appreciation to John R. Marlles, Chief of Planning and Community
Development, for the quality of service he provides.
The Mayor challenged the City Planning Commission to look
beyond the boundaries of the City of Roanoke, advising that with
more and more frequency, citizens of Roanoke County and Roanoke
City are beginning to understand the inter-relationship between the
two localities. He called attention to a recent meeting of City
Council and the Roanoke County Board of Supervisors to discuss
areas of cooperation and regionalism as a collaborative effort
between the City and the County, and the two bodies agreed to hold
quarterly meetings in the future. He suggested that the Roanoke
City Planning Commission meet its counter-part Roanoke County to
discuss Roanoke Valley planning efforts. He called attention to
past problems in regard to flooding in the City of Roanoke, which
flood waters came from outside the City's limits, thereby causing
problems for Roanoke City citizens, therefore, if effective
floodways and overlay districts are to be discussed, they must
include those areas up the river and creeks from the City of
Roanoke. He advised that Roanoke's citizens are concerned about
ridgeline protection, that efforts are underway to educate citizens
49
on the topic, thereby insuring that the natural beauty of the
Roanoke Valley is protected. Re noted that there is not a great
deal that can be done by the City because the mountains are not
within the City's Jurisdiction, but through discussion of the
matter with Roanoke County planners, the City can assume a role in
the development of the entire valley. He advised that Roanoke
County's planning efforts are needed on issues such as affordable
housing, inter-jurisdictional transportation, etc.; therefore, the
Mayor challenged the City Planning Commission to follow in the
footsteps of City Council and the Roanoke County Board of
Supervisors and initiate a joint meeting of the two Planning
Commissions along with their respective staffs.
Mr. Price referred to the two upcoming vacancies on the City
Planning Commission and called attention to a profile prepared by
the Planning Commission setting forth the criteria which is felt to
be necessary in order to be an effective Planning Commission
member. In order to implement future goals and objectives of the
City, he invited the Members of Council to review the profile prior
to filling the upcoming vacancies,
The Mayor advised that Council would be pleased to receive
suggestions from the City Planning Commission in regard to filling
the vacancies.
There being no further business, the
declared the joint meeting of City Council
Commission adjourned at 1:20 p.m.
Mayor and Chairperson
and the City Planning
APPROVED
ATTE ST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY cOUNCIL
October 10, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, October 10,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetinqs~ of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members John S. Edwards, Delvis O. McCadde~,
John H. Parrott, William White, Sr., Linda F. Wyatt, Elizabeth T.
Bowles and Mayor David A. Bowers ................................. 7.
ABSENT: None ............................................... 0.
OFFICERS PRESENTs W. Robert Herbert, City Manager} James D.
Ritchie, Sr., Assistant City Manager} Wilburn C. Dibling, Jr., City
Attorney} James D. Grisso, Director of Finance} and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend David C.
Brown, Associate Rector, St. Johns Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He further
advised that it had been requested that Item C-2, a
communication from Council Member White with regard to
appointment of two Members of Council to work with the
City Manager to develop a team building and long range
planning strategy for consideration by Council, and Item
C-3, a report of the City Manager with regard to the
education program in the Roanoke City Jail, be removed
from the Consent Agenda for consideration as separate
agenda items. He called specific attention to two
requests for Executive Sessions to discuss a matter with
51
ACTION:
ACTION:
regard to disposition of real property, specifically the
use and possible conveyance of interests in real property
for economic development purposes and to discuss
vacancies on various authorities, boards, commissions and
committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuSS personnel matters relating to
vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-
344 ~A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
CiTY MANAGER-COUNCIL-ECONOMIC DEVELOPMENT: A report
of the City Manager requesting that Council meet in
Executive Session to discuss a matter with regard to
disposition of real property, specifically the use and
possible conveyance of interests in real property for
economic development purposes, pursuant to Section 2.1-
344 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles moved that Council concur in the request
of the City Manager to convene in Executive Session to
discuss a matter with regard to disposition of real
property, specifically the use and possible conveyance of
interests in real property for economic development
purposes, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by
Mr. McCadden and adopted by the following vote:
ACTION:
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers ................... 7.
NAYS: None ....................................... 0.
REGULAR AGENDA
cOUNCiL-pLANNING-CAPITAL iMPROVEMENTS PROGRAM: A
communication from Council Member William White, Sr.,
with regard to appointment of two members of City Council
to work with the City Manager to develop a team building
and long-range plannlng strategy for consideration by
Council, was before the body.
Mr. White advised that in recent years, Council has
had the opportunity to participate in a variety of long-
range planning efforts with the City Administration, and
called attention to long range planning sessions/
financial planning sessions conducted in 1988, 1991 and
1993.
He pointed out that only two current members of
Council have participated in all of the long-range
planning activities dating back to 1988, that only three
current members participated in the 1991 session, and
four current members participated in the 1993 financial
planning session~ and most of ~hh~ current Members of
Council have participated in Roanoke Vision and
Capital Improvement Program planning processes.
Mr. White noted that in order for council to provide
the necessary guidance to the City Manager, Council must
develop a clear, consensus-based agenda founded upon a
common understanding of the major issues facing the City
in the future, and council must continue to function as
cohesively as possible under the relatively new
leadership of the Mayor and the vice-Mayor. Therefore,
he suggested that a first step might be to appoint two
members of City Council to work with the City Manager to
develop a recommended team building and long range
planning strategy for consideration by council.
(For full text, see communication on file in the City
Clerk's Office.)
Mr. White moved that the Mayor be requested to
appoint two Members of Council to work with the City
Manager as described above. The motion was seconded by
Mr. Parrott and unanimously adopted.
53
ACT IO14:
The Mayor appointed Council Members Bowles and White
as council's liaison members to work with the City
Manager to develop a team building and long-range
planning strategy for consideration by Council.
CITY JAIL-SCHOOLS: A report of the City Manager
advising that at the August 22, 1994, meeting of Council,
the matter of hiring an employee to administer the
General Educational Development (GED) Program to inmates
in the Roanoke City Jail and to provide follow-up
services after completion of the program, was referred to
the City Manager and to the Sheriff for study, re~ort and
reconunendation, the matter was again before the body.
The City Manager advised that the Roanoke City Jail
presently has two educational programs, i.e.: Special
Education Program and Adult Basic Education Program. He
explained that the Special Education Program is a
mandated program offered to inmates under the age of 18
...... e~ and is also available for
desiring eaucauion serv~ -
inmates between the ages of 18 and 22 with documented
learning or mental disabilities; and in 1987, a Literacy
Program for inmates incarcerated in the Virginia
Department of Corrections was initiated which was
intended to reduce recidivism among inmates by
encouraging them to obtain a GED level of education and
thereby increase their abilities to obtain Jobs once
released from custody.
It was explained that since fiscal year 1989,
Federal pass-through grant funds have been made available
to local Jails to provide educational programs for
grant funds for the past slx zlscal yeu=~ uv ~ z
part-time teacher necessary to provide the adult basic
education program.
The City Manager advised that this part-time program
is funded at $18,333.00 for the current fiscal year; that
program cost will not exceed $16,500.00 from the State
Department of Education plus a $1,833.00 local cash
match; that in addition, funding in the amount of
$10,846.00 has been requested from the State Department
of Education to operate a 12 month full-time program for
fiscal year 1995 and the Sheriff received verbal
notification on September 26, 1994 that an additional
grant in the amount of $8,300.00 was approved.
54
ACTION:
It was explained that the cost to employ a full-time
teacher to staff the Roanoke City Jail's Adult Education
Program for 12 months per year would be $36,715.23 which
would include a base salary of $28,225.60 and $8,489.63
in fringe benefits; and Department of Education funding
now covers $16,500.00 of this amount, with an additional
$10,846.60 in Federal pass-through funds having been
applied for.
In conclusion, the City Manager advised that there
are many competing needs throughout the City, with
limited local funding available; that he is supportive of
providing the City's local match for these much needed
Jail education programs, however, he did not believe that
the message should be sent to Federal and State agencies
that the City is willing to cover the entire cost of
education programs.
(For full text, see report on file in the City Clerk's
Office.)
Following discussion, Mr. McCadden moved that action
on the report be deferred for 60 days pending receipt of
additional information from the City Manager with regard
to the number of individuals who successfully completed
the GED program while incarcerated in the Roanoke City
Jail compared to the recidivism rate of those who did not
complete the program; and that the City Manager be
requested to investigate other available programs for
inmates prior to release from the Roanoke City Jail, such
as GED classes and Adult Education classes sponsored by
the Roanoke City Public School system as well as programs
sponsored by Total Action Against Poverty and Virginia
CARES, Inc. The motion was seconded by Mr. White and
unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANNUAL REPORTS-ROANOKE CIVIC CENTER: Vernon M.
Danielsen, Chairperson of the Roanoke Civic Center
Commission, presented the annual report of the Commission
advising that 1993-94 was the best year in the history of
the Roanoke Civic Center, whether it be in ticket sales,
number of patrons, ticket utilization, or number of
events. He further advised that 222 events were held in
1993-94, attended by 677,000 people, with 428,000 from
within the Roanoke area and 249,000 from outside the
Roanoke area, and an event took place on 81 per cent of
the days of the year, or approximately 295 days out of
365. He added that ticket sales for events totalled $4.9
million, with $1.5 million in sales tax, transportation
tax, food tax, etc~ that operating revenue is
approximately $1.6 million and approximately $2.1 million
was expended including capital expenditures, leaving a
deficit of about $500,000.00 which was made up in the
City's supplement. He called attention to the diversity
of activities ranging from cultural events, to sporting
events, to monster truck shows, to country music shows,
to rock music, to family entertainment and religious
conferences, etc. He referred to significant
accomplishments during the past year such as paving of
the parking lot, refrigeration system maintenance for ice
activities, submittal of a request for ISTEA funds for
improved Civic Center access to relieve traffic
congestion, received a report from the consultant in
connection with traffic and parking and appointed a task
force to work with City Staff, preliminary actions were
taken to acquire a new scoreboard for the Coliseum, and
a cover for the entrance to the Exhibition Hall is
planned for the near future. He advised that the best
~i..c Center lies in the lack
measure for success of the ~
of complaints received by Roanoke Civic commission
members.
(See annual report on file in the City Clerk's Office.)
Without objectlonbyCouncil, the Mayor advised that
the Annual Report would be received and filed.
POLICE DEPARTMENT-COMPLAINTS= Mr. Dara A. Jllla,
owner of a business located at 2615-C Orange Avenue,
N. E., appeared before Council in connection with a
violent crime that occurred at his business, which, to
date, remains unsolved by the Roanoke City Police
Department. He referred to a communication addressed to
Police chief M. David Hooper advising of the incident
which occurred on November 4, 1992, and expressed concern
that to date, he has received no response to his
communication from Police Department officials.
Mr. Jilla also presented copy of a communication
addressed to Sheriff Carl M. Wells, Bedford County
Sheriff's Department, in connection with an incident that
occurred at his residence located at 114 Cascade Drive,
¥inton, Virginia, on June 5, 1994, which he believes has
certain similarities to the November 4, 1992, incident
that occurred at his place of business.
(See conununication on file in the City Clerk's Office.)
Without obJectionbyCouncll, the Mayor advised that
the remarks of Mr. Jllla would be received and filed, and
the matter be referred to the City Manager for
appropriate response.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY~-NAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
H~ DEVELOPMENT: The City Manager submitted a
written report advising that since November 1987, the
City of Roanoke Department of Social Services has
contracted for the issuance of Food Stamps to an
organization specifically designed to provide this type
of service; that the existing contract is scheduled to
expire on October 31, 1994; that specifications were
developed and sent to specific firms that had requested
the opportunity to bid; and public advertisement was
published in The Roanoke Times & World News and the
Roanoke Tribune.
It was further advised that the only one bid was
received from Cost Containment, Inc., for a cost of $.55
per transaction, with a monthly ~aximum of $3,600.00,
plus postage cost.
The City Manager recommended that Council accept the
bid submitted by Cost Containment, Inc., to provide Food
Stamp Issuance Service for the period commencing
November 1, 1994 through October 31, 1995, with the
option to renew upon the same terms and conditions for
two additional one-year periods; and that he be
authorized to enter into a contract, in a form to be
approved by the City Attorney, with Cost Containment,
Inc., to provide the required Food Stamp Issuance
Service.
(For full text, see report on file in the City Clerk'
Office.)
Mr. White offered the following resolution:
ACTION:
(#32197-101094) A RESOLUTION authorizing the
acceptance of a bid and execution of a contract with Cost
Containment, Inc., for the provision of Food Stamp
Issuance Service.
(For full text of Resolution, see Resolution Book No. 56,
page 412.)
Mr. White expressed concern that only one bid was
received by the City and suggested that the matter be
advertised in the Virginia Business OpDortuntty
Newsletter which is published by the State General
Services next year. He inquired as to the service
providers for cities such as Lynchburg, Norfolk, and
Portsmouth and whether other Roanoke Valley governments
provide a similar type of service.
The Manager of General Services advised that the
cities of Norfolk, Portsmouth and Newport News contract
with Cost Containment, Inc. He explained that one other
fir~ was requested specifically to respond to the City's
request for proposals, however, the firm declined because
of the volume of service and the size of the City of
Roanoke. He stated that he would confer with surrounding
Roanoke Valley localities to determine if they provide
food stamp issuance services.
Mr. White moved the adoption of Resolution No.
32197-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
BUDGET-GRANTS-ROANOKE SYMPHONY ORCHESTRA-CITIZENS
SERVICES COMMITTEE-ARTS cOUNCIL OF THE ROANOKE VALLEY-
MILL MOUNTAIN THEATRE: The City Manager submitted a
written report advising that the City of Roanoke has been
notified of the availability of a Local Government
Challenge Grant through the Virginia Commission for the
Arts~ that Local Government Challenge Grant funds are
available on a 50/50 matching basis (50 9er cent State
and 50 per cent local)~ and application for the grant was
made at the request of The Arts Council of Roanoke
Valley, the Roanoke symphony Orchestra and the Mill
Mountain Theatre.
58
ACTION:
It was explained that notification from the
co=i..ion fo= th. ha. b.en r.c lv.d
a grant in the amount of $2,910.00 ~s avaz~u ,
will supplement funds previously appropriated from the
City to the organization through the Citizens Services
Committee, with local funds to meet the 50/50 match} and
grant funds totalling $2,910.00 will be distributed to
The Arts Council of Roanoke Valley ($970.00), Roanoke
Symphony Orchestra ($970.00), and Mill Mountain Theatre
($970.00).
The City Manage= recommended that council concur the
following actions:
authorize acceptance of the $2,910.00 Local
Government Challenge Grant from the Virginla
Commission for the Arts}
appropriate $2,910.00 to accountS to be
established by the Director of Finance in the
Grant Fund} and
authorize the City Manager, or his designee,
to execute the Local Government Challenge
Grant on behalf of the City of Roanoke.
see report on file in the City Clerk's
(For full text,
Office.)
Ms. Wyatt
ordinance:
offered the following emergency budget
(#32198-101094) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Grant Fund
Appropriations, and providing for an emergency.
(For full text Of Ordinance, see ordinance Book No. 56,
page 413.)
Ms. Wyatt moved the adoption of Ordinance No. 32198-
101094. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Pa=tort,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS~ None ....................................... 0.
Ms. Wyatt offered the following resolution:
(#32199-101094) A RESOLUTION authorizing the
acceptance of a grant from the Virginia Commission for
the Arts.
(For full text of Resolution, see Resolution Book No. 56,
page 414.)
ACTION~ Ms. Wyatt moved the adoption of Resolution No.
32199-101094. The motion was seconded by Mrs. Bowles and
adopted by the following vote=
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS= None ....................................... 0.
HOUSiNG/AUTHORITY-GRANTS-HOTEL ROANOKE CONFERENCE
CENTER-VIRGINIA TECH= The City Manager submitted a
written report advising that on November 15, 1993,
Counc£1 approved an agreement between the City of Roanoke
Redevelopment and Housing Authority, the City of Roanoke
and the Hotel Roanoke, L.L.C (HRLLC) providing for the
Housing Authority to loan $6 million of U. S. Department
of Housing and Urban Development (HUD) Section 108 loan
funds to the HRLLC for the Hotel Roanoke ProJect~ that
Section 15(a) of the Agreement provides that at the
option of the City, "the City may require HRLLC to
provide RRHA, in form acceptable.t~ R.P~IA., a
bond or financial guaranty bon~
million conditioned upon HRLLC's completion and opening
of the rehabilitated and restored Hotel" .... "If the City
exercises its option to require such bond, the cost of
such bond shall be at the sole expense of the City"; that
the purpose of the provision is to allow the Housing
Authority to recover the money loaned to HRLLC in the
event that the Hotel Roanoke is not completed or
reopened; that the City must make a decision whether to
exercise its option to require the HRLLC to provide the
bond prior to closing the HUD 108 loan, which is
scheduled for early October 1994; and renovation on the
Hotel is 60 per cent complete.
The City Manager recommended that Council decline to
require the Hotel Roanoke, L.L.C., to procure a financial
guaranty bond at City expense.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Parrott offered the following resolution:
ACTION:
(#32200-101094) A RESOLUTION declining to require
the Hotel Roanoke, L.L.C. to procure a performance or
financial guaranty bond, at City expense, in connection
with the loan of Federal funds for the Hotel Roanoke
project.
(For full text of Resolution, see Resolution Book No. 56,
page 415.)
Mr. Parrott moved the adoption of Resolution No.
32200-101094. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Bowles and Mayor Bowers ......................... 6.
NAYS: Council Member Wyatt ....................... 1.
CITY CODE-COMMITTEES-AIR pOLLUTION CONTROL: The
City Manager submitted a written report advising that the
purpose of the Air Pollution Control Advisory and Appeal
Board is to advise Council and the City Manager on
matters concerning the protection of air resources and
the promotion of health, safety, and welfare in the City
and to hear appeals in case of enforcement actions
initiated by the City Manager; and the City's Air
Pollution Control ordinance, Sections 3-1 through 3-87 of
the Code of the City of Roanoke (1979), as amended, was
adopted prior to 1972 and is largely preempted by more
recent State and Federal regulations, except when the
City's Ordinance is more stringent.
It was explained that the field of air pollution
control has become increasingly complex and extensively
regulated by State and Federal legislation in recent
years; that the Air Pollution Control Advisory and Appeal
Board no longer serves a useful purpose inasmuch as all
matters relating to air pollution are being referred to
the State Department of Environmental Quality located on
Peters Creek Road; and the two current members of the
Board concur in the recommendation to abolish the Air
Pollution Control Advisory and Appeal Board and to allow
the State to assume all responsibility in this area.
The City Manager recommended that Council concur in
the following actions:
abolish the Air Pollution Control Advisory and
Appeal Board;
61
ACTION:
repeal the Air Pollution Control Ordinance,
Sections 3-1 through 3-87, Code of the City of
Roanoke (1979), as amended;
request the City Manager to communicate to the
State Department of Environmental Quality the
Council's desire for the State to continue all
responsibilities in this area; and
request the City Attorney to prepare the
proper measure recognizing the service of
Board members.
(For full text, see report on file in the City Clerk's
office.)
Mrs. Bowles offered the following emergency
ordinance:
(#32201-101094) AN ORDINANCE amending the Code of
the City of Roanoke (1979), as amended, by repealing
Chapter 3, Air Pollution Control, Articles I through V,
Section 3-1 through Section 3-87, inclusive, and
abolishing the Air Pollution control AdvisoryandAppeal
Board; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 416.)
Mrs. Bowles moved the adoption of Ordinance No.
32201-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None .......................................
SEWERS AND STORM DRAINS-PUBLIC WORKS-CONSULTANTS
REPORTS-WATER RESOURCES: The City Manager submitted a
written report advising that on March 7, 1994, Council
accepted a bid submitted by Laramore Construction Co.,
Inc., for the Carvins Cove Phase II water main project,
Contract A-2, with the work commencing on May 23, 1994.
It was explained that the project extends a water
main from Williamson Road at Plantation Road southward to
Florist Road near Verndale Drive; that plans prepared by
Dewberry & Davis require the road crossing at Williamson
Road near the Kroger store to be installed by tunneling;
that an existing 36-inch diameter water main is crossed
by the proposed main, and it is critical that the
existing main not be damaged or taken out of service~
that based upon the actual field location of the existing
water main, it is necessary for the contractor to
increase the depth of the crossing and tunnel in rock
which is a changed condition from those depicted by bid
plans~ that the not-to-exceed cost for the additional
work is $55,195.00, and in addition, construction of the
new water main has required the adjustment of sanitary
sewer laterals owned by Roanoke County which was not
anticipated in the original bid, with an estimated cost
to adjust sanitar~ sewer laterals at $14,000.00, to be
paid on a unit price basis.
The City Manager advised that Change Order No. 2, in
the amount of $69,195.00, provides for these items of
additional work~ that the proposed corrective actions
have been reviewed and accepted by the consulting
engineer, the contractor, and City staff~ that current
funds are encumbered in the amount of $1,469,735.00 for
the contract; and the original contract award provided
for a $146,794.00 contingency fund for the project, as
follows=
Original Contract Amount
Amount of Change Order No.
Amount of Change Order No.
$1,469,735.00
2,771.00
69t195.00
New Contract Amount
$1,541t701.00
The City Manager recommended that he be authorized
to execute Change Order No. 2, in the amount of
$69,195.00, to the contract with Laramore Construction
Co., Inc.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordlnance~
(#32202-101094) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 2 to the City's
contract with Laramore Construction Co., Inc., in
connection with Carvins Cove Filter Plant Improvements -
Phase II, Contract A-2~ and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 417.)
Mrs. Bowles moved the adoption of Ordinance No.
32202-101094. The motlon was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
SEWERS AND STORM DRAINS-PUBLIC WORKS-CONSULTANTS
REPORTS-WATER RESOURCES: The Clty Manager submitted a
written report advising that on June 28, 1993, Council
accepted a bid submitted by E. C. Pace Co., Inc., for
Carvins Cove Phase II Water Main, Contract C-I, with work
having commenced on September 9, 1993~ that the project
extends a water main from the area of Orange Avenue and
williamson Road, generally following 13th Street to the
Roanoke Rlver~ that the proposed alignment crosses the
Lick Run Channel at Hollins Road~ that the contractor has
proposed an aerial crossing of the Lick Run Channel which
would reduce the amount of underground boring necessary~
that the contract quantities for steel encasement have
been reduced by 14 linear feet to provide a net contract
reduction of $12,110.00, calculated at $875.00 per linear
fo0t~ that the proposed aerial crossing has been reviewed
consultant, the contractor and Engineering
by the
Department staff~ and funds are encumbered in the amount
of $1,485,976.80 for the contract, as follows:
Original Contract Amount $1~485,976.80
Amount of Change Order No. 1 ( 12t110'00)
New Contract Amount ~
The City Manager recommended that he be authorized
to execute Change Order No. 1, in the amount of
($12~110.00) to the contract with E. C. Pace Co., Inc.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
(%32203-101094) AN ORDINANCE approving the City
Manager's issuance of Change Order No. i to the City's
contract with E. C. Pace Co., Inc., in connection with
Carvins Cove Filter Plant Improvements - Phase II,
Contract C-if and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 418.)
ACTION=
ACTION:
Mrs. Bowles moved the adoption of ordinance No.
32203-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, W~att, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
SEWERS AND STORM DRAINS-BONDS/BOND IsSUES-CAPITAL
IMPROVEMENTS PROGRAM-WATER RESOURCES: The City Manager
submitted a written report recommending that council
authorize execution of an agreement between the City of
Roanoke, the County of Botetourt, the County of Roanoke,
the City of Salem and the Town of Vinton providing for
financial contribution and other terms and conditions of
participation of the parties in expansion and renovation
of the Roanoke Sewage Treatment Plant and replacement of
portions of the Roanoke River Interceptor and Tinker
Creek Interceptor and in the use, operation and
maintenance of said facilities.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(#32204-101094) A RESOLUTION authorizing execution
of an agreement among the City of Roanoke, the County of
Botetourt, the County of Roanoke, the City of Salem and
the Town of Vlnton providing for the financial
contribution and other terms and conditions of
participation of the parties in the expansion and
renovation of the Roanoke Sewage Treatment Plant and the
replacement of portions of the Roanoke River Interceptor
and the Tinker Creek Interceptor and in the use,
operation and maintenance of these facilities; and
directing that the City Clerk transmit copies of this
resolution to the governing bodies of the other political
subdivisions.
(For full text of Resolution, see Resolution Book No. 56,
page 419.)
Mrs. Bowles moved the adoption of Resolution No.
32204-101094. The motion was seconded byMr. Parrott and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS:
None ....................................... O. Ii
65
SEWERS AND STORM DRAINS-BONDS/BOND ISSUES-BUDGET-
PUBLIC WORKS-UTILITY LINE SERVICES-CONSULTANTS REPORTS:
The City Manager submitted a written report advising that
the City of Roanoke and the neighboring jurisdictions of
Roanoke County and the City of Salem have agreed that the
Roanoke River interceptor is in need of repairs and
expanded capacity; that cost allocations between
jurisdictions for the proposed improvements have been
determined by separate agreement, at an estimated cost of
$17.8 million for the Roanoke River Interceptor Sewer
project; and Council has indicated its support of
proposed sanitary sewer facilities improvements through
its intent to approve agreements with other participating
jurisdictions, approval of a general obligation bond
issue in the amount of $15.7 million, and a phased
adjustment of sewage rates.
It was further advised that in order to proceed with
the proposed improvements, the following engineering
services are necessary:
survey the route of the existing interceptor
sewer and evaluate logical routes for the
proposed replacement;
determine soil and geologic conditions that
will govern the engineering design of the
interceptor sewer;
identify and evaluate potential environmental
concerns along the existing and proposed
interceptor sewer corridor;
prepare preliminary designs to determine the
maximum practical size of the sewer, its
location, the type of construction, and its
estimated cost, with several design
alternatives to be evaluated, and the
preliminary design will also consider
potential environmental concerns with the
proposed construction and recommend
alternatives to minimize impact and liability;
prepare construction plans and
necessary to gain appropriate
approvals and solicit bids from
contractors;
documents
regulatory
qualified
prepare right-of-way and easement acquisition
plats; and
66
provide construction support services during
construction of the proposed interceptor
sewer.
It was explained that following proper advertisement
of a Request for Professional Services, seven proposals
were received and opened by a selection committee; that
five firms were interviewed by the selection committee
and Black & Veatch of Charlotte, North Carolina, was
deemed to be the most qualified to perform the work based
on certain criteria; and following negotiations, Black
and Veatch agreed to perform the work for the amount of
$1,595,000.00.
The City Manager recommended that Council concur in
the following actions:
award an engineering services contract, upon
execution of agreements with participating
jurisdictions, in a form to be approved by the
City Attorney, to Black & Veatch of Charlotte,
North Carolina, in the amount of
$1,595,000.00;
appropriate $1,675,000.00 to an account
entitled, "Roanoke River Interceptor Sewer" to
be allocated as follows:
Contract Value
Contingency
$1,595,000.00
80.000.00
Total
$1.675.000.00
transfer $614,725.00 from Account No. 003-056-
8465-9001, Water Pollution Control Plant
Expansion - 1994 Bonds to a new account; and
establish an account receivable in the amount
of $495,800.00 for reimbursement from Roanoke
County and $564,475.00 from the City of Salem.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget
ordinance:
(%32205-101094) AN ORDINANCE to amend and reordain
1994-95 Sewage Fund
certain sections of the
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book NO. 56,
page 420.)
ACTION= Mr. White moved the adoption of Ordinance No. 32205-
101094. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
Mr. White offered the following resolution:
(932206-101094) A RESOLUTION authorizing the
execution of an agreement with Black & Veatch to provide
certain engineering services in connection with the
Roanoke River Interceptor Sewer Project expressly
conditioned upon the City entering into an agreement with
the County of Botetourt, the County of Roanoke, the City
of Salem and the Town of Vinton.
(For full text of Resolution, see Resolution Book No. 56,
page &21.)
ACTION: Mr. White moved the adoption of Resolution No.
32206-101094. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
SEWERS AND STORM DRAINS-BONDS/BOND ISSUES-BUDGET-
PUBLIC WORKS-UTILITY LINE SERVICES-CONSULTANTS REPORTS-
STREETS AND ALLEYS-WATER RESOURCES: The City Manager
submitted a written report advising that the City of
Roanoke and the neighboring jurisdictions of Roanoke
County, Botetourt County, the Town of Vinton, and the
City of Salem have agreed that the Tinker Creek
interceptor is in need of repairs and expanded capacityl
that cost allocations between jurisdictions for the
proposed improvements have been determined by separate
agreement~ that estimated cost for the Tinker Creek
Interceptor Sewer project is $4.62 million~ that Council
has indicated its support of proposed sanitary sewer
facilities improvements through its intent to approve
68
aareementS with other participating Jurisdictions,
a-proval of a general obligation bond issue in the amount
P. ..... ..~.A~ m-d a ~hased adjustment of sewage
~Z. te%~'~n~''i~V'~rd~'~ to %roceed with the proposed
improvements, the following engineering services are
necessary:
survey the route of the existing interceptor
sewer and logical routes for the proposed
replacement;
determine soil and geologic
will govern engineering
interceptor sewer;
conditions that
design of the
identify and evaluate potential environmental
concerns along the existing and proposed
interceptor sewer corridor;
prepare preliminary designs to determine the
maximum practical size of the sewer, its
location, the type of construction, and its
estimated cost, with several design
alternatives to be evaluated, and the
preliminary design will also consider
potential environmental concerns with th~
proposed construction and recommena
alternatives to minimize impact and liability;
prepare construction plans and documents
necessary to gain appropriate regulatory
approvals and solicit bids from qualified
contractors;
prepare right-of-way and easement acquisition
plats; and
provide construction support services during
construction of the proposed interceptor
sewer.
It was further advised that following proper
advertisement of a Request for Professional Services,
seven proposals were received and opened by a selection
committee; that five firms were interviewed by the
selection committee and Hayes, Seay, Mattern & Mattern,
Inc., was deemed to be the most qualified to perform the
work based on certain criteria and following
negotiations, Hayes, Seay, Mattern & Mattern agreed to
perform the work for the amount of $379,000.00.
The City Manager recommended that Council concur in
I the following actions=
award an engineering services contract, upon
execution of agreements with participating
~urisdictions, in a form to be approved by the
City Attorney, to Hayes, Seay, Mattern &
Mattern, Inc., in the amount of $379,000.00;
establish an account receivable in the amount
of $216,400.00 for reimbursement from other
Jurisdictions;
appropriate $183,600.00 from Sewage Plant
Expansion Funds included in the 1994 bond
issue; and
appropriate $400,000.00 to a new account
entitled, "Tinker Creek Interceptor Sewer" to
ACTION:
be allocated as follows:
Contract Value
Contingency
Total
(For full text,
office.)
see
$379,000.00
21~000.0,~
report on file in the City Clerk's
Mr. Parrott offered the following emergency budget
ordinance:
(%32207-101094) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 422.)
Mr. Parrott moved the adoption of Ordinance No.
32207-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS= None ....................................... 0.
Mr. Parrott offered the following resolution:
70
ACTION:
(%32208-101094) A RESOLUTION authorizing the
execution of an agreement with Hayes, Seay, Mattern &
Mattern, Inc., to provide certain engineering services in
connection with the Tinker Creek Interceptor Sewer
Project expressly conditioned upon the City entering into
an agreement with the County of Botetourt, the County of
Roanoke, the City of Salem and the Town of Vinton.
(For full text of Resolution, see Resolution Book No. 56,
page 424.)
Mr. Parrott moved the adoption of Resolution No.
32208-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Sowers .................. 7.
NAYS: None ....................................... 0.
SEWERS kND STORM DRAINS-BONDS/BOND ISSUES-BUDGET-
PUBLIC wORKS-CONSULTANTS REPORTS-WATER RESOURCES: The
City Manager submitted a written report advising that
Council approved renovation and expansion of the Water
Pollution Control Plant and related work on December 13,
1993; and Engineering Services Qualification Proposals
were publicly advertised and proposals were received from
slx forms.
It was explained that following interviews with all
six fizl~s, Malcolm Pirnte, Consulting Engineers, and its
associate, Mattern & Craig, Inc., were selected as the
most qualified firms to perform the project, at a full
services engineering fee of $1,996,338.00.
The City Manager recommended that Council concur in
the following actions:
authorize the City Manager to enter into a
contractual agreement for renovation and
expansion of the Water Pollution Control
Plant, upon execution of agreement with
participating jurisdictions, with Malcolm
Pirnie, Consulting Engineers, and Mattern &
Craig, Inc., as its associate, for the sum of
$1,996,338.00, with one year for completion of
the contract documents and two years
construction time, for a total contract time
of three years;
71
ACTION:
establish a contingency amount of $40,000.00
for additional services and reimbursable
expenses~
encumber the sum of $10,000.00 in the contract
for public information meetings to be approved
for payment to the Engineer by the City
Engineer~
transfer $763,284.00 for the City's share from
Account No. 003-056-8465-9001, WPCP Expansion
Bonds - 1994, to a new account to be entitled
"Renovation and Expansion of the Water
Pollution Control Plant"~ and
appropriate $1,283,054.00 of funding from
other localities to the Renovation and
Expansion of the Water Pollution Control Plant
Account and establish accounts receivable in
the following amountS:
Roanoke County $597,531.00
City of salem 427,685.00
Botetourt County 143,243.00
Town of Vlnton 114,595.00
(For full text, see report on file in the City clerk's
Office.)
Mr. Parrott offered the following emergency budget
ordinance=
(#32209-101094) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 425.)
Mr. Parrott moved the adoption of Ordinance No.
32209-101094. The motion was seconded byMr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
Mr. Parrott offered the following resolution:
72
ACTION:
(#32210-101094) A RESOLUTION authorizing the
execution of an agreement with Malcolm Plrnie, Consulting
Engineers, and Mattern & Craig, Inc., as their associate,
to provide certain engineering services, in connection
with the renovation and expansion of the Water Pollution
Control Plant expressly conditioned upon the City
entering into an agreement with the County of Botetourt,
the County of Roanoke, the City of Salem and the Town of
¥1nton.
(For full text of Resolution, see Resolution Book No. 56,
page 426.)
Mr. Parrott moved the adoption of Resolution No.
32210-101094. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS~ None ....................................... 0.
CITY ATTORNEY:
POLICE DEPARTMENT-TRAFFIC-CITY CODE-CITY TREASURER-
COMMISSIONER OF THE REVENUE-BILLINGS AND COLLECTIONS-
COMMONWEALTH'S AT~)RNEY-MANAGEMENT AND BUDGET-CITY
INFORMATION SYSTEMS: The City Attorney submitted a
written report advising that Officer Ronald E. Cassell,
a Police Officer in the Traffic Bureau, has submitted a
suggestion in accordance with the City's Employee
Suggestion Program that warrants consideration, in which
he proposes that the necessary steps be taken to permit
police officers to ticket unoccupied, parked vehicles
which fail to display a valid City decal; that currently,
Sections 20-33.1 and 20-33.2 of the Code of the City of
Roanoke (1979), as amended, makes it unlawful for an
owner of a vehicle to fail to obtain and display a decal,
however, there is no provision for enforcement of the
abovedescribed Code sections unless the vehicle is
occupied.
The City Attorney recommended adoption of an
ordinance to amend Sections 20-33.1 and 20-33.2 of the
Code of the City of Roanoke (1979), as amended, to enable
police officers to ticket unoccupied parked vehicles
which fail to display a valid decal, advising that an
additional amendment to the Code sections would establish
a $25.00 penalty for a violation of the Code sections and
also establish the consequences if a violator fails to
obtain a decal and pay the $25.00 penalty; that if the
ACTION:
owner should fail to pay the penalty and obtain the decal
within ten days, the owner would receive a legal notice
of the violation by mail and the penalty would be
increased to $35.00; and if the decal is not purchased
and the penalty is not paid within five days after
receipt of such notice, the owner of the vehicle would
receive a summons to court.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following emergency ordinance=
(%32211-101094) AN ORDINANCE amending and
reordaining Section 20-33.1, Same Re~uirementsk
obtaininq license platet tag, or decal a conditio~
precedent to discharqe of violation, by adding nc::
subsections (c), (d), (e), (f), (g), and (h), and Section
20-33.2, Same - Requirements for operation} obtaining
license plate, tag or decal a condition precedent tv
discharqe of violation, by amending subsections (a) and
(b) and adding new subsections (c), (d), (e), (f), (g),
and (h), of Article II, Vehicle Licenses, of Chapter 20,
Motor Vehicles and Traffic, Code of the City of Roanoke
(1979), as amended, to allow police officers to ticket
unoccupied, parked vehicles for failure to display a
valid decal and provide for a penalty therefor; and
providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 56,
page 427.)
Mr. White moved the adoption of Ordinance No. 32211-
101094. The motion was seconded byMs. Wyatt and adopted
by the following vote:
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
AIRPORT-CITY PROPERTY-LEASES-WATER RESOURCES:
Ordinance No. 32188 authorizing the proper City officials
to enter into a five-year lease extension between the
City and Budget Rent-A-Car Systems, Inc., for lease of a
ACTION:
one-acre parcel of City-owned property on Municipal Road,
N. W., which is.a. portion of a 12.93-acre parcel,
identified as Official Tax No. 6640105, to be used for
said corporation's rental car business, commencing
January 1, 1995, at an annual rental of $9,972.96, upon
certain terms and conditions, having previously been
before the Council for its first reading on Monday,
September 26, 1994, read and adopted on its first reading
and laid over, was again before the body, Mrs. Bowles
offering the following for its second reading and final
adoption:
(%32188-101094) AN ORDINANCE authorizing the proper
City officials to enter into a five year lease extension
between the City and Budget Rent-a-Car Systems, Inc., for
use of a one acre parcel of City-owned property on
Municipal Road, N. W., for said corporation's rental car
business, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 411.)
Mrs. Bowles moved the adoption of Ordinance No.
32188-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-WATER
RESOURCES: Ordinance No. 32196 accepting an offer of
Michael Vest to purchase a portion of real property owned
by the City, described as 118 West Campbell Avenue and
bearing Official Tax Map No. 1011512, for the sum of
$40,000.00, and providing for the sale and conveyance of
said property, having previously been before the Council
for its first reading on Monday, September 26, 1994, read
and adopted on its first reading and laid over, was again
before the body, Mrs. Bowles offering the following for
its second reading and final adoption:
(%32196-101094) AN ORDINANCE accepting an offer to
purchase a portion of real property owned by the City,
described as 118 West Campbell Avenue and bearing
Official Tax Map No. 1011512, and providing for the sale
and conveyance of said property.
(For full text of Ordinance, see Ordinance Book No. 56,
page 411.)
75
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
32196-101094. The motion was seconded by Mr. McCadden
and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
MOTIONS AND MISC~T.T.ANEOUS BUSINESS: None.
INQUIRIES AND/OR cOMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 11:25 a.m., the Mayor declared the meeting in
recess.
At 11:50 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: With respect to the Executive Session just
concluded, Ms. Wyatt moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) on1¥ such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. White and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
OATHS OF OFFiCE-COMMITTEES-INDUSTRIES: The Mayor
advised that the four year terms of W. Bolling Izard and
j. Darryl Burks as Directors of the Industrial
Development Authority will expire on october 20, 1994,
and called for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
W. Bolling Izard and J. Daffy1 Burks.
There being no further nominations, Messrs. Izard
and Burks was reelected as Directors of the Industrial
Development Authority, for terms of four years, each,
ending October 20, I998, by the following vote:
ACTION:
ACTION:
FOR MESSRS IZARD AND BURKS: Council Members
Edwards, McCadden, Parrott, White, Wyatt, Bowles and
Mayor Bowers ........................................... 7.
At 11:55 a.m., the Mayor declared the meeting in
recess.
At 1:50 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
The Mayor' declared the existence of a quorum and
Council reconvened in Executive Session.
At 2:40 p.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: With respect to the Executive Session just
concluded, Ms. Wyatt moved that each Member of City
Council certify to the best of his or her knowledge that:
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mr. Parrott and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
At 2:42 p.m., the Mayor declared the meeting in
recess until 7:00 p.m.
At 7:00 p.m., on Monday, October I0, 1994, the
meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in
attendance.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Rltchie, Sr., Assistant City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of
Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by
Mayor Bowers.
The Pledge of Allegiance to the Flag of the United
States of America was led by Mayor Bowers.
ACTXON:
PUBLIC HEARING~
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday,
October 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Douglas Trout
that a tract of land located at 752 Orange Avenue, N. E.,
bearing Official Tax No. 3042002, be rezoned from HM,
Heavy Manufacturing District, to C-2, General Commercial
District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September ~0, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to allow
for establishment of a retail automobile sales shop with
incidental automobile repair, maintenance, paint and body
work, was before Council.
The Planning Commission recommended that Council
approve the request, advising that the subject property
is more suitable for commercial development than for
industrial development.
(For full text, see report on file in the City Clerk's
Office.)
Jonathan Apgar, Attorney, appeared before council in
support of the request of his client.
Mr. White moved that the following ordinance be
placed upon its first reading:
(#32212) AN ORDINANCE to amend S36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 304,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 446.)
The motion was seconded by Mr. Parrott.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32212 was
adopted, on its first reading, by the following vote=
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday,
October 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Artie Minnix
Burton and Sarah Mlnnix Artrip, that a tract of land
lying on the east side of Holline Road, N. E., and the
north side of Lindbergh Lane, described as 3103
Plantation Road, N. E., Official Tax No. 3150311, be
rezoned from RM-1, Residential Multi-family, Low Density
District, to CN, Neighborhood Commercial District,
subject to certain conditions proffered by the
petitioners, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to place
an existing "grandfathered" non-conforming commercial
structure and use into a conforming zoning district
classification, was before Council.
The Planning Commission recommended that Council
approve the request for rezoning, advising that the
subject property meets the purpose and intent of the
neighborhood commercial zoning district classification,
and conditional rezoning would provide for continued use
of the existing structure as well as provide a
transitional buffer area from the single and two family
uses to north, south and west to the industrially zoned
area to the east of the site.
(For full text, see report on file in the City Clerk's
Office.)
ACTION=
Edward A. Natt, Attorney, appeared before Council In
support of the request of his clients.
Mr. Edwards moved that the following ordinance be
placed upon Its first reading:
(#32213) AN ORDINANCE to amend S36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 315,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of ordinance, see Ordinance Book No. 56,
page 447.)
The motion was seconded by Mrs. Bowles.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32213 was
adopted, on its first reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
ZONING= Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday,
October 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of PAGE, L.C.,
that a 2.12 acre tract of land located off of Townside
Road, S. W., bearing Official Tax No. 5490307, be rezoned
from RM-2, Residential ~ulti-family, Medium Density
District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 3u, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezonlng is to
provide for construction and operation of a mini-
warehouse facility on the subject property, was before
Council.
8O
ACTION:
The Planning Com~lssion recommended that Council
approve the request for rezoning, based on the finding
that the rezoning would be a logical extension of the
adjoining C-2, General Commercial District, located to
the north of the subject property and would place all of
the same tract of land under the same ownership within
the same zoning district classification.
(For full text, see report on file in the City Clerk's
Office.)
Edward H. Sapp, Jr., Attorney, appeared before
Council in support of the request of his client.
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(932214) AN ORDINANCE to amend ~36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 549,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 448.)
The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32214 was
adopted, on its first reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
ZONING: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk
having advertised a public hearing for Monday,
October 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Henry M. and
Klmberly M. Caldwell, Ann S. Simmons and Janie Mary
Harris, that a 1.717 acre tract of land located et the
southerly right-of-way of Orange Avenue (Route 460) at
the intersection of Orange Avenue and Walton Street,
N. E., and bearing Official Tax Nos. 322~414 3221418,
inclusive, and 3221735 3221741, inclusive; and an
adjacent .65 acre tract of land, bearing Official Tax
81
ACTION:
Nos. 3221518, 3221519, 3221520, 3221521, 3221501 and
3221502, be rezoned from LM, HM and RM-1, Light
Manufacturing District, Heavy Manufacturing District and
Residential Multi-family, Low Density District, to C-2,
General Commercial District, subject to certain
conditions proffered by the petitioners, the ~tter was
before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-New~ on Friday,
September 23, 1994, and Friday, September 3u, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planntnq Commission advising
that the purpose of the request for rezoning is to
provide for the construction of a drive-in (fast food)
restaurant on a portion of the property, with the balance
of the land to be held for commercial development
consistent with s drive-in restaurant, was before
Council.
The Planning Commission recommended that Council
approve the request for rezoning, subject to the amended
petition, advising that the rezoning will place an
existing non-conforming use (crafts/Jewelr~ repair
business) into a conforming zoning classification and
location and physical site constraints of the subject
property are more conducive to highway oriented
commercial uses and development as an appropriate land
use than a mixture of light and industrial and
residential uses.
(For full text, see report on file in the City Clerk's
Office.)
David C. Helcher, Attorney, appeared before Council
in support of the request of his clients.
Mr. Edwards moved that the following ordinance be
placed upon its first reading:
(%32215) AN ORDINANCE to amend S36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 322,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 450.)
82
The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32215 was
adopted, on its first reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS= None ....................................... 0.
ZONING= Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City clerk
having advertised a public hearing for Monday,
October 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the requeat of The Peter C.
Snyder Residual Trust by Central Fidelity Bank and
Georgia Anne Snyder-Falkinham, Successor Co-Trustees,
that a tract of land containing 0.671 acre, more or leas,
located at 207 Bullitt Avenue, S. E., bearing Official
Tax Nos. 4013314 and 4013316, be rezoned from LM, Light
Manufacturing District, to C-3, Central Business
District, subject to certain conditions proffered by the
petitioners, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 3u, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the purpose of the request for rezoning is to place
the subject property into a zoning classification that
would facilitate the redevelopment of the property into
a mixed use project comprised of general and professional
offices and/or medical clinics with multi-family
dwellings located above the ground floor of such non-
residential uses, was before Council.
The Planning Commission recommended that Council
approve the request for rezoning, advising that the
rezoning would be a logical extension of the adjoining
C-3, Central Business District, located to the west of
ACTION=
the property and the location and physical site
constraints are more conducive to commercial (inf111)
redevelopment than industrial purposes as an appropriate
land use.
(For full text, see report on file in the City Clerk's
Office.)
Joseph L. Anthony, Attorney, appeared before Council
in support of the request of his clients.
Ms. Wyatt moved that the following ordinance be
placed upon its first reading=
(#32216) AN ORDINANCE to amend S36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 401,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 451.)
The motion was seconded by Mr. Parrott.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for rezoning. There being none, Ordinance No. 32216 was
adopted, on its first reading, by the following vote=
AYES= Council Me~bers Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS= None .......................................
STREETS AND AI~LEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, October 10, 1994, at 7=00 p.m., or as soon
thereafter as the matter may be heard, on the request of
The Peter C. Snyder Residual Trust by Central Fidelity
Bank and Georgia Anne Snyder-Falkinham, Successor Co-
Trustees, that an alleyway running between Norfolk
Southern Corporation Railway right-of-way and U. S.
Interstate 581, bounded on both sides by Official Tax
Nos. 4013314 and 4013316} and the spur of Third Street,
S. E., running between Bullitt Avenue and the
aforedescrtbed alleyway bounded on one side by U. S.
Interstate 581 and by real estate owned by the petitioner
on the other side, be permanently vacated, discontinued
and closed, the matter was before the body.
84
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 3u, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the street and alley, as requested for closure, are
both dead-end rights-of-way with no capacity to serve as
a means of access for any adjacent properties, other than
the applicant'si and the applicant desires to use the
land within the rights-of-way for "any future development
of its property".
The Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to =he City, for
review and approval, and recordation in the
Office of the Roanoke City Circuit Court, a
subdivision plat, to provide for the
following:
disposition of the land within the
right-of-way to be vacated, in a
manner consistent with requirements
of Chapter 31, Subdivision~, of the
Code of the City of Roanoke (1979),
as amended~
retention of appropriate easements,
together with the right of public
passage over same, for subsurface
installation and maintenance of any
and all existing utilities that may
be located within the alley right-
of-way~ and
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
closure of the subject right-of-way, said
ordinance shall be null a~ void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
ACTIOM~
Joseph L. Anthony, Attorney, appeared before Council
in support of the request of his clients.
Mrs. Bowles moved that the following ordinance be
placed upon its first reading=
(#32217) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 452.)
The motion was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for closure. There being none, Ordinance No. 32217 was
adopted, on its first reading, by the following vote:
AYES= Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
STREETS ~ ALLEYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, October 10, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of
Beatrice T. Witt, that a portion of 6 1/2 Street, S. E.,
bounded on the north by the southern boundary of Morrill
Avenue, S. E., bounded on the west by the eastern
boundary of Official Tax No. 4141409, and bounded on the
east by the western boundary of Official Tax No. 4141530,
be permanently vacated, discont~nued and closed, the
matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the applicant desires to use the land within the
undeveloped portion of the street for future development~
that closure and vacation of the subject section of
undeveloped public r~ght-of-way will create a dead-end
86
street right-of-way; and general policy of the Planning
Commission is to avoid the creation of dead-end streets.
The Planning Commission recommended that Council
approve the request for street closure, subject to the
following conditions:
The applicant shall submit to the City, for
review and approval, and recordation in the
Office of the Roanoke City Circuit Court,
subdivision plat, providing for the following:
disposition of the land within the
right-of-way to be vacated in a
manner consistent with requirements
of Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended~
retention of appropriate easements,
together with the right of public
passage over same, for surface and
subsurface installation and
maintenance of any and all existing
utilities that may be located within
the alley right-of-way; and
dedication thereon of land,
sufficient in size to provide for
the construction of a public
turnaround.
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
closure of the subject right-of-way, said
ordinance shall be null and void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
ACTION: Mr. Parrott moved that the following ordinance be
placed upon its first reading:
(932218) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 455.)
The motion was seconded by Mr. White.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for closure. There being none, Ordinance No. 32218 was
adopted, on its first reading, by the following vote=
AYES: Council Members Edwards, Parrott, White,
Wyatt and Bowles ....................................... 5.
NAYS= Council Member McCadden and Mayor Bowers---2.
STREETS AND ALLEYS= Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, October 10, 1994, at 7=00 p.m., or as soon
thereafter as the matter may be heard, on the request of
the COMACHI CORPORATION that a portion of Baker Avenue,
N. W., between 25th Street and 30th Street, be
permanently vacated, discontinued and closed, the matter
was before the body.
Legal advertisement of the public hearing was
published In the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Com~ission advising
that the applicant desires to close the section of Baker
Street between 25th and 27th Streets for the purpose of
utilizing the land within the vacated right-of way for
new build~ng construction, expansion; i.e., parking,
security, etc.; that sections of the street right-of-way,
as requested for closure, have been physically closed and
barricaded for a number of years, and the City has no
current or future plans to utilize this section of street
right-of-way for public purposes; and Planning Comm~ssion
staff is not aware of any current plans for new
construction on properties adjacent to the north side of
the other section of Baker Avenue that extends between
27th and 30th Streets, however, a number of lots in this
block have been sold and transferred In recent months.
88
The Planning Commission recommended that Council
approve the request to close and permanently vacate the
abovedescribed section of Baker Avenue, N. W., subject to
the following conditions=
The applicant shall submit to the City, for
review and approval, and recordation in the
Office of the Roanoke City Circuit Court, a
subdivision plat, providing for the following=
disposition of the land within the
right-of-way to be vacated in a
manner consistent with requirements
of Chapter 31w Subdivisions, of the
Code of the City of Roanoke (1979),
as amended~ and
dedication thereof on land
sufficient in size to provide for
the construction of a public
turnaround at the terminus of 30th
Street, N. W., with the alignment of
said turnaround to be as determined
by the Agent to the Planning
Commission.
The applicant shall construct a public
turnaround at the terminus of 30th Street,
N.W., in accordance with current City
standards and specifications and shall further
submit to the Agent to the Planning Commission
a plan and profile of said turnaround for the
City's review and approval prior to
commencement of construction.
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
closure of the subject right-of-way, said
ordinance shall be null and void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
Frank W. Martin, representing COMACHI CORPORATION,
appeared before Council in support of the request of the
petitioner.
ACTION:
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32219) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 476.)
The motlon was seconded by Mr. McCadden.
The Mayor inquired If there were persons present who
would like to address Council with regard to the request
for closure. There being none, Ordinance No. 32219 was
adopted, on its first reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ........................................ 0.
STREETS AND ~T.T.EYS: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk havlng advertised a public hearing for
Monday, October 10, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of
Habitat for Humanity in the Roanoke Valley, Inc., that a
certain 250 foot portion of Spottswood Avenue, S. W.,
bounded on the north by Cleveland Avenue, on the west by
Official Tax No. 1221009, on the east and south by
property owned by Norfolk Southern Corporation, and on
the east by Official Tax No. 1221101~ and all of that
certain 15 foot wide alley bordered on the north by
Cleveland Avenue, on the west by Official Tax No.
1221101, and on the east and south by land of Norfolk
Southern Corporation, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the applicant, Habitat for Humanity in the Roanoke
Valley, Inc., a humanitarian organization that builds
modest homes for iow-income families, desires to close
and vacate these undeveloped rights-of-way in order to
9O
ACTION:
utilize the land therein for the construction of
affordable single-family houses; that Norfolk Southern
Railway Company plans to donate a specific section of its
abutting property to Habitat for Humanity for this
humanitarian purpose; and the applicant plans to re-
subdivide existing lots and rights-of-way to create a
limited number of buildable lots for single family
development.
The Planning Commission recommended that Council
approve the request for closure, subject to the following
conditions:
The applicant shall submit to the City, for
review and approval, and recordation in the
Office of the Roanoke City Circuit Court, a
subdivision plat, providing for the following:
disposition of the land within the
right-of-way to be vacated in a
manner consistent with requirements
of Chapter 31, Subdivisions, of the
Code of the City of Roanoke (1979),
as amended; and
retention of appropriate easements,
together with the right of public
passage over same, for surface and
subsurface installation and
maintenance of any and all exieting
utilities that may be located within
the alley right-of-way.
If a plat of subdivision is not approved by
the City and recorded by the applicant within
a period of 12 months from the date of
adoption of the ordinance providing for the
closure of the subject right-of-way, said
ordinance shall be null and void with no
further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards moved that the following ordinance be
placed upon its first reading:
(#32220) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of ordinance, see Ordinance Book No.
page 457.)
The motion was seconded by Mr. Parrott.
56,
The Mayor inquired if there were persons present who
would like to address council with regard to the request
for closure. There being none, Ordinance No. 32220 was
adopted, on its first reading, by the following vote=
AYES: Council Members Edwards, Parrott, White,
W~att and Bowles ....................................... 5.
NAYS: Council Member McCadden and Mayor Bowers---2.
STREETS AND ALLEYS= Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for
Monday, October 10, 1994, at 7=00 p.m., or as soon
thereafter as the matter may be heard, on the request of
Richard A. Newcomb that an alley extending north to south
from Official Tax Nos. 2310701 - 2310705, inclusive, and
Official Tax Nos. 2310706 and 2310714, approximately 260
feet from Shenandoah Avenue, N. W., to Centre Avenue~ and
an alley extending west to east approximately 275 feet to
a point contiguous with the lot line separating Official
Tax Nos. 2310710 and 2310711, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Friday,
September 23, 1994, and Friday, September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Planning Commission advising
that the abovedescribed application was reviewed by the
Planning Commission and recommended to Council for
approval on November 3, 1993; that Council thereafter
adopted Ordinance No. 31779-122093 approving the
applicant's request to close the described alleys, but
subject to the condition that the applicant would submit
to the City, receive approval thereof, and record a
subdivision plat in the Office of the Clerk of Circuit
Court; and conditions specified that if the subdivision
91
ACTION:
plat was not recorded within a period of six months from
the date of adoption of the ordinance, said ordinance
would become null and void with no further action by
Council being necessary, was before Council.
It was explained that inasmuch as the applicant
failed to record the required subdivision plat within the
specified time limit, Ordinance No. 31779-122093 became
null and void upon expiration of the specified six month
period; and the applicant has therefor requested that
Council again approve his application in order to re-
enact the legal standing and substance of the closure by
City ordinance.
The City Planning Commission advised that the matter
was re-heard on September 7, 1994, and received unanimous
approval; and in view of the fact that nothing of
substance has changed with regard to the matter since it
was originally approved by Council on December 20, 1993,
the original report and recommendation of the Planning
commission is submitted to Council for review.
(For full text, see report on file in the City Clerk's
Office.)
Richard A. Newcomb, appeared before Council in
support of the request.
Mr. Parrott moved that the following ordinance be
placed upon its first reading:
(%32221) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 459.)
The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council with regard to the request
for closure. There being none, Ordinance No. 32221 was
adopted, on its first reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
93
TAXES-LEGISLATION-SPECIAL PERMITS: The City Clerk
having advertised a public hearing for Monday,
OCtOber 10, 1994, at 7:00 p.m., or as soon thereafter as
the matter may be heard on the request of the House of
Care of Southwest Virginia, Inc. (Ronald McDonald House),
with regard to adoption of a resolution in support of the
organization's request to obtain tax-exempt status from
the General Assembly of Virginia of property owned by the
organization in the City of Roanoke used by it
exclusively for charitable purposes on a non-profit
basis, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Monday,
October 3, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the City Manager advising that
Commonwealth Health Services, Inc., was the original
owner of record of what is now called House of Care of
Southwest Virginia, Inc., which enjoyed tax-exempt status
from the Virginia General Assembly until the property was
transferred to Carilion Enterprises, Inc., (taxable
status), on September 9, 1993; that the Commissioner of
the Revenue has placed the property on the City's Real
Estate and Personal Property taxable roll as a result of
the change in ownership; that the House of Care of
Southwest Virginia, Inc., petitioned Council on
September 12, 1994, for adoption of a resolution in
support of the organization's request to obtain tax
exempt status from the Virginia General Assembly on
personal property located in the City of Roanoke; and
House of Care of Southwest Virginia, Inc., does not own
real property in the City and intends to remain a lessee
of the property described as Official Tax No. 4070102,
was before Council.
It was further advised that Council adopted
Resolution No. 30884-021892 on February 18, 1992, to
establish guidelines for organizations seeking support
for exemption from taxation.
The City Manager recommended that Council grant the
request of House of Care of Southwest Virginia, Inc., for
City Council's support of its request to the 1995
Virginia General Assembly to be designated exempt from
ACTION=
taxation, pursuant to Article X, Section 6(a)6 and
Article IV, Section 58.1-3650 et seq. of the Constitution
of Virginia.
(For full text, see report on file in the City Clerk's
Office.)
Sara B. Winn, Attorney, appeared before Council in
support of the request of the petitioner.
Mrs. Bowles offered the following resolution~
(%32222-101094) A RESOLUTION supporting tax
exemption of property owned by the House of Care of
Southwest Virginia, Inc., in the City of Roanoke used by
it exclusively for charitable purposes on a non-profit
basis.
(For full text of Resolution, see Resolution Book No. 56,
page 431.)
Mrs. Bowles moved the adoption of Resolution No.
32222-101094. The motion was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who
would like to address Council in connection with the
request for tax exempt status. There being none,
Resolution No. 32222-101094, was adopted by the following
vote:
AYESI Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None .......................................
BoNDS/BOND ISSUES-SCHOOLS: The City Clerk having
advertised a public hearing for Monday, October 10, 1994,
at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a request of the Roanoke City School Board with
regard to the proposed issuance of bonds by the City of
Roanoke to provide funds, together with other available
funds, to finance certain capital projects for school
purposes, in an estimated maximum amount of $4.2 million,
for improvements and additions to Virginia Heights
Elementary School and Morningside Elementary School, the
matter was before the body.
ACTION:
Legal advertisement of the public hearing was
published in the Roanoke Times & World-News on Sunday,
September 25, 1994, and Sunday, October 2, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A report of the Roanoke City School Board advising
that the Board adopted a resolution for the Roanoke City
Public Schools to participate In the 1994 Vlrgtnia Public
School Authority (VPSA) bond issue and to request the
City of Roanoke to issue its general obligation school
bonds in an amount not to exceed $4.2 million for
improvements and additions to Virginia Heights Elementary
school and Morningside Elementary School; and Council
adopted a resolution authorizing applicat£on to the VPSA
and issuance of general obligation bonds In an amount not
to exceed $4.2 million, was before the body.
(For full text, see report on file in the City Clerk's
Office.)
William L. Murray, Director of School Services,
appeared before Council in support of the request.
Ms. Wyatt offered the following resolution:
(#32223-101094) A resolution authorizing the
issuance of not to exceed $4,200,000 general obligation
school bonds of the City of Roanoke, Virginia, Series
1994 A, to be sold to the virginia Public School
Authority and providing for the form and details thereof.
(For full text of Resolution, see Resolution Book NO. 56,
page 433.)
Ms. Wyatt moved the adoption of Resolution No.
32223-101094. The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council in connection with the
request of the School Board for issuance of general
obligation school bonds. There being none, Resolution
No. 32223-101094, was adopted by the following vote=
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... 0.
HOUSING/AUTHORITY-PLANNING: The City Clerk having
advertised a public hearing for Monday, October 10, 1994,
at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the request of the City of Roanoke
Redevelopment and Housing Authority with regard to
Amendment No. 3 to the Deanwood community Redevelopment
Project, the matter was before the body.
Legal advertisement of the public hearing was
published in the Roanoke Times & World-NeW~ on Friday,
September 30, 1994.
(See publisher's affidavit on file in the City Clerk's
Office.)
A communication from the Executive Director, City of
Roanoke Redevelopment and Housing Authority, advising
that the Board of Commissioners held a public hearing and
approved Amendment No. 3 to the Deanwood Redevelopment
Plan on September 6, 1994, was before Council.
It was explained that the Redevelopment Plan has
been amended for the following reasons:
To change the land use along the north side of
Orange Avenue (U.S. Route 460 between
Plantation Road and Hollins Road, N. E.) from
Light Industrial to Highway Commercial, which
change is based on the following
considerations~
The proposed commercial use of
improved property located in the
area is not allowed by the present
Land Use Plan.
Owners of unimproved property in the
area feel a commercial use is more
appropriate for the area.
The Housing Authority, in
consultation with the City's
Economic Development and Planning
Departments, determined that the
development potential for the area
is greater as a Highway Commercial
Use than as a Light Industrial Use.
97
ACTION:
The test of Sections C.2.b.1.),C.2.b.2.)
C.2.b.3.),and C.2.b.4.) were revised to bring
these regulations and controls into
conformance with the City of Roanoke's Zoning
Ordinance.
The Redevelopment and Housing Authority requested
that Council consider and approve Amendment No. 3 ko the
Deanwood Redevelopment Plan.
A report of the City Planning Colamission
recommending approval of the proposed amendments to the
redevelopment plan for Deanwood, was before council.
(For full text, see communication and report on file in
the City Clerk's Office.)
H. Wesley White, Jr., Director of Development,
appeared before Council in support of the request.
Mrs. Bowles offered the following resolution=
(%32224-101094) A RESOLUTION approving Amendment
No. 3 to the Redevelopment Plan for the Deanwood
Community Development Project.
(For full text of Resolution, see Resolution Book No. 56,
page 445.)
Mrs. Bowles moved the adoption of Resolution No.
32224-101094. The motion was seconded by Mr. McCadden.
The Mayor inquired if there were persons present who
would like to address Council in connection with the
proposed amendments. There being none, Resolution No.
32224-101094, was adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott,
White, Wyatt, Bowles and Mayor Bowers .................. 7.
NAYS: None ....................................... O.
ZONING-STREETS AND AT.LEYS: In connection with
future public hearings to be held by Council, the Mayor
requested that the City clerk advise attorneys/
petitioners that failure to be represented could result
in a deferral of the request until a later date.
OTHER HEARINGS OF CITIZENS= None.
98
There being no further business, the Mayor declared the
meeting adjourned at 7=40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Mayor
ROANOKE CITY COUNCIL .......... D-DAY MEMORIAL COMMITTEE
October 10, 1994
12:30 p.m.
A Joint informal meeting of the Roanoke City Council and the
D-Day Memorial Conuaittee was called to order on Monday, October 10,
1994, at 12:30 p.m., in the Social Services Conference Room, Room
306, Municipal North, with Mayor David A. Bowers and Chairperson
J. Robert Slaughter presiding.
COUNCIL MEMBERS PRESENT: Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, John H. Parrott, William White, Sr.,
Llnda F. Wyatt and Mayor David A. Bowers ......................... 7.
COUNCIL MEMBERS ABSENT: None ............................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Rltchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
D-DAY MEMORIAL COMMITTEE MEMBERS PRESENT: Berkeley H. Riley,
Jack B. Coulter, Norman E. Elmore, W. B. Rosson, William H.
Flannagan, William B. Bagbey, Stuart A. Barbour, Daniel E. Karnes;
and Alphonzo L. Holland, Catherine T. Benson, Secretary, Byron R.
Dlckson, Architect, J. Lee E. Osborne, Attorney and J. Robert
Slaughter, Chairperson.
OTHERS PRESENT: Willard N. Claytor, Director of Real Estate
Valuation; and William F. Clark, Director of Public Works.
The Mayor welcomed all participants and advised that it was
Council's pleasure to host the joint meeting of City Council and
the D-Day Memorial Committee. He recognized Council Member Bowles
who previously served as Chairperson of the D-Day Memorial
committee, J. Robert Slaughter, current Chairperson, and other
members of the Committee.
The Mayor then called upon the City Manager for a presentation
in connection with proposed sites; whereupon, Mr. Herbert advised
that three sites were most recently considered by representatives
of the D-Day Memorial Committee, taking into consideration the
following criteria: (1) in view of the D-Day Committee's interest
in moving ahead with the project, the sites would be in the sole
control of City Council and not property that would have to be
acquired, assembled or rezoned, etc.; (2) the D-Day Memorial would
be seen as an enhancement to surrounding properties; and (3) the
Memorial would be located in an area that would attract attention
because of long term interest in educating future generations about
100
what took place during this particular event in history.
explained that City staff has proposed three sites that meet a
three of the above listed criteria, i.e.= the plaza area at the
Roanoke Civic Center, the newly realigned Franklin Road Corridor,
and Entranceway Park; however, the City's preferred location is
Entranceway Park.
william F. Clark, Director of Public Works, advised that in
studying the matter, City staff searched for a location that would
have accessibility, visibility and proximity to the heart of the
Roanoke region. He referred to maps orienting the group to
Entranceway Park which is in close proximity to Hotel Roanoke, 1-81
with 42,000 vehicles per day, 1-581 bringing approximately 74,000
vehicles per day into the vicinity of downtown Roanoke, Orange
Avenue/Route 460 from the Tidewater area with approximately 50,000
vehicles per day, the Blue Ridge Parkway to the south with its one
million visitors, and the Roanoke Regional Airport which is located
ur miles of the site. Also, he pointed out that the
ith n_ o Association, with approximately
customers in a p~a o£ .a ~et~?j? JC~'~ two bi~ck radius of the
proposed , He added that downtown Roanoke and
approximately one block away.
the historic market area, along with a number of cultural and other
types of attractions, are within six blocks of the Entranceway Park
location, that approximately 39,000 persons visit the Roanoke
valley Convention and Visitors Bureau per year from 48 states and
18 foreign countries seeking information on the Roanoke Valley, and
this week alone, the Virginia Museum of Transportation attracted
approximately 30,000 visitors from all over the country who
attended a special rail activity.
Mr. Clark displayed photographs of Entranceway Park bounded
Wllliamson Road, Wells Avenue and commonwealth Avenue. He referred
to activity currently taking place in ~ vicinity of the Hotel
Roanoke and presented a photograph of area approximately six
months ago before construction activity on Wells Avenue commenced,
compared with a photo enhanced version of the minimal effect of the
roadway on the proposed Memorial site. He presented artist's
renderings showing the nature of enhancements on Wells Avenue and
advised that if one were standing at the corner of Commonwealth
Avenue and Wells Avenue looking west, one would see decorative
paver inserts and cross-walks, decorative treatments to the
sidewalk, enhanced street lights, decorative floral arrangements
and an entranceway sign to the Historic Gainsboro neighborhood.
Mr. Clark called attention to benefits of the site such as
accessibility and visibility, advising that the City has committed
to spend $643,000.00 of City funds for enhancements in connection
with the Wells Avenue project which is over and above the highway
project. He called attention to 1-581 with its 74,000 vehicles per
day and a ramp immediately adjacent to the site, advising that City
101
staff is currently working with Virginia Department of
Transportation officials to install guide signs directing motorists
to the Hotel Roanoke/Conference Center, and the potential exists of
another Interstate guide sign on 1-581 and 1-81 directing motorists
to the D-Day Memorial.
He noted that the Entranceway Park site presently contains a
fountain centered in a shallow circular pool constructed on paving
stones, an expansive lawn with an underground sprinkler system
which Is bordered by magnolia trees and other plantings, with
existing improvements valued at approximately $100,000.00. He
advised that City crews currently maintain the site and will
continue to maintain improvements at an annual cost of
approximately $10,000.00, and the Office of Real Estate Valuation
has assessed the available 31,135 square feet at a value of
$451,000.00.
Mr. Clark stated that the site is within walking distance of
the Hotel Roanoke/Conference Center complex due to open tn the
spring of 1995, with 332 hotel rooms and banquet seating for 1,100
persons in the conference center~ that the downtown historic market
area ts within three blocks of the proposed site along with
numerous restaurants, and the Roanoke Valley Convention and
Visitors Bureau, Center In The Square, and various other cultural
attractions and tourist amenities are within walking distance of
the proposed Entranceway Park location. He called attention to the
Virginia Museum of Transportation which is within four blocks of
the proposed location, housing many fine exhibits of vintage train
cars that attract persons from all over the world, as well as the
Roanoke Civic Center that attracts hundreds of thousands of
visitors each year for a multitude of events. He noted that the
Roanoke Valley Convention and Visitors Bureau has indicated that it
will include the D-Day Memorial in its vicinity map and as a part
of its walking tour if it is the desire of the D-Day Committee to
construct the monument at Entranceway Park.
The City Manager pointed out that Council has linked the
downtown back to the Conference Center area with the pedestrian
bridge which will be user friendly with escalators and elevators to
transport visitors to grade level at the front of the hotel and the
conference center. He advised that City staff believes, without
knowing what is to be built, that all three of the proposed sites
can work, but the City would like to work with the D-Day Committee
on a site that the Committee believes will work. As with any
project, he stated that there will be ongoing discussions about the
impact on surrounding neighborhoods, whether it be residential or
commercial, therefore, it will be necessary to conduct a public
participation process in which the City Planning Commission will be
briefed on the design for the Memorial and citizens of the
community will have an opportunity for comments/Input. In regard
102
to the parking situation, he called attention to the parking lot
owned bythe City of Roanoke Redevelopment and Housing Authority in
the vicinity of Entranceway Park, advising that it would be the
City's intent to address parking for visitors to the Memorial at
that location.
Mr. Slaughter advised that he was impressed with Mr. Clark's
presentation in regard to Entranceway Park, and noted that even
though the matter has not been discussed by the full D-Day
Committee, he did not believe that the other two sites would be
suitable locations for the Memorial. He called attention to a
meeting to be held on Tuesday, October 11, 1994, of the D-Day
Committee to discuss the matter, and advised that he was impressed
with the Entranceway Park site, with some exceptions.
Mr. Flannagan inquired as to which area around the fountain is
proposed; whereupon, Mr. Clark responded that it is the 31,000
square feet bordering between Williamson Road, Wells Avenue and
Commonwealth Avenue which is the triangular shaped area coming off
of the interstate.
Mr. Coulter inquired as to what will happen to the fountain;
whereupon, Mr. Clark advised that the City's expectation is that
the D-Day Committee's architect would consider whether to
incorporate the water aspect of the fountain with the Memorial,
because the City believes that the water aspect could be an
enhancement to the Memorial.
Mr. Flannagan inquired as to whether Howard's Car Care will
remain on Commonwealth Avenue; whereupon, the City Manager called
attention to the need to confine discussion to the site that has
been offered by the City, advising that the owner of the company
has worked hard to support certain persons in terms of employment
and it would be a mistake to go into the Commonwealth Avenue area,
however, if there are screening or visual problems to be addressed,
the architect could recommend solutions.
Mr. Dickson asked the City Manager to elaborate on the City's
policy in regard to parking or a set aside for parking in the
parking lot across the street from Entranceway Park; whereupon, the
City Manager advised that the property is owned by the Roanoke
Redevelopment and Housing Authority as the result of funds provided
to the Housing Authority by the City. He stated that it would be
his proposal that the City provide parking at no cost for visitors
to the D-Day Memorial.
Mr. Barbour inquired if the parking lot will also be used for
hotel parking; whereupon, the City Manager advised that there are
330 rooms in the hotel, with approximately 510 on site parking
spaces. He stated that there will be more than ample parking on
the site for both hotel customers and persons from the community
who would be attending special activities. If one assumes a 100
103
per cent occupancy rate for the Hotel Roanoke, he explained that
the basis in terms of hotel rooms is not quite one car per room;
that it is recognized that there will be special occasions during
the year that will attract large numbers of persons and there will
be a need to make accommodations through special transportation,
however, for the vast majority of the time, it is his understanding
that after the formal dedication and annual ceremonies at the
hotel/conference center, the visitation level will mostly consist
of persons coming tn search of the Memorial because of its historic
value.
Mr. Dlckson inquired if the roadway will be fenced in;
whereupon, the City Manager advised that he could not provide those
kinds of details at this time because there is a question as to
whether or not there will be a charge for hotel parking. Mr.
Dickson advised that the D-Day Committee is concerned that access
by visitors to the Memorial will be user friendly from the parking
lot, that when lots are fenced in they sometimes allow for easy
access to the main support element which in this case is the hotel,
and visitors to the Memorial should not be forced to go through
some type of circuitous route to go from the parking lot to the
Memorial.
Mr. Dickson inquired if the Memorial is constructed at the
Entranceway Park location, would the property become a City park
and be maintained as a park in perpetuity; whereupon, the City
Manager advised that only City Council could make that decision,
but it would be his recommendation that once built, perpetual care
would be provided by the City.
Mr. Dtckson inquired as to who would maintain control over the
design/development process, and what would be the involvement of
the City Planning Commission. He explained that the D-Day
Committee wishes to have total design control for purposes of
development and does not wish to be guided by external influences.
The City Manager advised that during a recent meeting, it was
pointed out that the City Planning Commission deals with such
matters, and if there is any type of violation in regard to height
restrictions or setback requirements and other types o~ violations,
the D-Day Committee would be guided back by the Planning Commission
in order to remain within the necessary confines.
The City Attorney advised that if the Entranceway Park site is
selected, the monument would be located in a historic district,
therefore, it would not be subject to Architectural Review Board
guidelines. He stated that the project would go through the City
Planning Commission review process and then to Council inasmuch as
the project would be located within a public park and improvements
in parks are subject to provisions of the City's Comprehensive
Plan.
104
the flood plain and inquired
insurance or some type of trust
advised that he would study the matter and advise the Committee
accordingly.
Mr. Coulter pointed out that if the monument occupies
approximately 15,000 square feet, and how many persons could be
seated for a special ceremony. He called attention to the concern
of some members of the Board that the space is so limited that it
might not provide enough opportunity for outdoor ceremonies that
require considerable seating capacity. The City Manager called
attention to special arrangements that ere addressed by the City
for neighborhood celebrations, downtown celebrations and/or other
festivals In which streets have been closed to thru traffic and
other arrangements have been made, which could also be done for
activities connected with the Memorial. He stated that council has
spoken strongly about the Memorial, and he senses Council's desire
to make the project work es long as it works not only for the D-Day
Committee, but for the Roanoke community as a whole.
Mr. Rossin called attention to two important criteria
rdless of which site is selected, atmosphere and reverence,
r~g~ ............. d their families will approach .the
sin ~na~ V~
aovl g a deep sense of awareness of sacrifices that ~ave
monument with
been made and an aura of serenity should prevail. He pointed out
that the Entranceway Park site is an active location, with traffic
noise from Wllliamson Road and Wells Avenue, and as attractive as
the site is in terms of accessibility and visibility, there is an
infringement on the element of serenity and reverence that should
accompany any memorial of this type.
Mr. Barbour inquired as to who will hold title to the
pedestrian walkway from the hotel to downtown} whereupon, the City
Manager responded that the City will hold title. Mr. Barbour
called attention to the need to educate the public as to the
location of the monument and suggested that photographs of the
Memorial be placed along the pedestrian walkway, and in the hotel/
conference center to generate interest and to encourage persons to
visit the Memorial.
Mrs. Bowles advised that thousands of young people are bused
to Roanoke each year from surrounding school systems and the
Memorial could be a part of their continuing education as they
visit Center In The Square and various other City attractions.
In addition to the Entranceway Park site, Mr. Dickson inquired
if the City plans to offer other incentives/resources for
consideration by the D-Day Memorial Committee; whereupon, the City
Manager called attention to the quality of work currently in
progress, or soon to be in progress, between Jefferson Street,
Williamson Road and Wells Avenue, and advised that after the
105
Committee receives a better understanding of the scope of
improvements such as curb, gutter, decorative lighting, decorative
sidewalks, plantings, trees, etc., all of which total a net worth
of approximately $650,000.00, he would hope that the Committee
would come to the realization that a sizeable investment has
already been made on the part of the City.
Vice-Mayor Edwards stated that he hoped the D-Day Committee
would seriously consider the City's proposal because Roanoke is the
appropriate location for the monument. He advised that Entranceway
Park is an excellent location in terms of visibility and
accessibility.
Mrs. Bowles advised that members of Council are in agreement
in extending a strong invitation to the D-Day Foundation to build
the monument in the City of Roanoke; that City staff is committed
to the project, and called attention to a communication from the
City Manager addressed to William H. Flannagan, Chairman of the D-
Day Committee, dated June 17, 1991, expressing a sincere desire on
the part of the City Administration to work with the D-Day Memorial
Foundation to locate a Memorial in the City of Roanoke.
Mr. Riley inquired as to whether or not the site could be
enlarged in the future to accommodate a museum, if there will be
future encroachment on the property by the City, if restroom
facilities will be provided, and if the City will provide
appropriate security. He noted that until those questions are
answered, he would not be willing to make a decision on the
proposed site. Mr. Dlckson advised that if the D-Day Foundation
conceptually agrees that the Entranceway Park site is to be
selected, the specifics of items addressed by Mr. Riley could be
resolved at a later date.
Ms. Benson requested that the City Manager define the term
"perpetual care"; whereupon, Mr. Herbert advised that he would fax
a statement to her before the close of the working day.
Mr. Slaughter advised that the D-Day Foundation will meet on
Tuesday, October 11, 1994, to discuss the City's proposal and to
vote on a site. On behalf of the D-Day Memorial Committee, he
expressed appreciation for the opportunity to meet with the Members
of Council.
Ms. Wyatt advised that she understands the need for reverence
and serenity, and called attention to what was one of the most
moving experiences of her life when she visited the Vietnam
Monument which is located approximately 100 feet from one of the
busiest city streets in Washington, D. C. She pointed out that
teachers bring children to Roanoke from a 100-150 mile radius,
therefore, construction of the monument in the City of Roanoke
would provide the best location for students from Jurisdictions
surrounding the Roanoke Valley.
106
The Mayor advised that the City of Roanoke has put forth its
best efforts and invitation, that three proposals were submitted,
er, the third proposal, Entranceway Park, appears to be the
Cit s best offer. He stated that even though there are certain
how~ the
questions about surrounding areas, parking, security, etc.,
site has its pluses and minuses, however, accessibility and
visibility are primary assets because the monument would be located
in the heart of the destination center of western Virginia.
On behalf of the Members of Council, the Mayor advised that he
would be remiss if he did not express appreciation for the service
that each member of the D-Day Foundation provided to our country as
a veteran of the armed services, and all citizens should honor
those who have qiven thelr lives and participated in conflict on
behalf of our American freedoms.
There being no further business, the Mayor declared the ~oint
meeting adjourned at 1:35 p.m.
APPROVED
ATTEST~
Mary F. Parker
City Clerk
Mayor
107
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
October 24, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in
the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., City of Roanoke, on Monday, October 24,
1994, at 10:00 a.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetings, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as
amended.
PRESENT: Council Members John H. Parrott, William White, Sr.,
Linda F. Wyatt, Elizabeth T. Bowles, John S. Edwards and Mayor
David A. Bowers .................................................. 6.
ABSENT: Council Member Delvis O. McCadden .................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; William X Parsons, Assistant
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
The meeting was opened with a prayer by The Reverend
Rebecca P. Tingler, Minister of Music and Adults, Lynn Haven
Baptist Church.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
BUDGET-LEGISLATION-CITY GOVERNMENT-PROCLAMATIONS-
MISCELLANEOUS: The Mayor issued a proclamation declaring
October 24 - 30, 1994, as Unfunded Mandates Week
throughout the City of Roanoke.
(For full text, see proclamation on file in the City
Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-NEIGHBORHOOD ORGANIZATIONS:
Mr. White advised that on October 20, 1994, he attended
an activity of the Northwest Neighborhood Environmental
Organization, at which time he was pleased to accept a
Certificate of Appreciation issued to Roanoke City
Council in recognition of outstanding service to the
Northwest Enviro~mental Organization and for making
Roanoke a better place to live. He presented the
Certificate to the Mayor for appropriate display.
108
ACTION:
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the
Consent Agenda were considered to be routine by the
Members of Council and would be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if
discussion was desired, that item would be removed from
the Consent Agenda and considered separately. He called
speciflc attention to a request for an Executive Session
to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council.
MINUTES: Minutes of the Organizational Meeting of
Council held on Tuesday, July 5, 1994~ the regular
meetings of Council held on Monday, July 11, 1994, and
Monday, July 25, 1994~ and the Joint meeting of Council
and the School Board held on Monday, July 2§, 1994, were
before the body.
(For full text, see minutes on file in the City Clerk's
Office.)
Mrs. Bowles moved that the reading of the minutes be
dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
COMMITTEES-COUNCIL= A communication from Mayor
David A. Bowers requesting that Council meet in Executive
Session to discuss personnel matters relating to
vacancies on various authorities, boards, commissions and
· committees appointed by Council, pursuant to Section 2.1-
344 (A)(1), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City
Clerk's Office.)
Mrs. Bowles moved that Council concur in the request
of the Mayor to convene in Executive Session to discuss
personnel matters relating to vacancies on various
authorities~ boards, commissions and committees appointed
by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (19§0), as amended. The motion was seconded by
Mr. Edwards and adopted by the following vote=
109
ACTION:
ACTION:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-TRAFFIC: A report of
qualification of Troy M. White as a member of the City of
Roanoke Transportation Safety Commission, for a term
ending October 31, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers .......................
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-SCHOOLS: A report of
qualification of Margaret M. Grayson as a member of the
Virginia Western Community College Board, for a term
ending June 30, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City
Clerk's Office.)
Mrs. Bowles moved that the report of qualification
be received and filed. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
110
BUDGET-GRANTS-CMERP-SCHOOLS-EQUIPMENT-CITY JAIL-
YOUTH: A communication from the Roanoke City School
Board requesting appropriation of funds to the follow£ng
school accounts, was before Council.
Grant No. 6773
$27,000.00 for the Adult
Education in the Jails Program
for 1994-95 to provide pass-
through funds to be used for
instruction to inmates in the
Roanoke City and Roanoke County
Jails to aid in their
acquisition of the GED
Certificate. The Program will
be reimbursed 100 per cent by
Federal funds.
Grant No. 6774
$98,898.00 for the Regional
Adult Literacy and Basic
Education Program for 1994-95
to provide funds for the
administration of adult
literacy programs. The Program
will be subcontracted through
Total Action Against Poverty,
and Federal funds will pass
through the Roanoke City Public
SchoolS.
Grant No. 6818
$20,150.00 for the Artist
Education Program to provide
funds for the enhancement of
the district's arts program by
bringing experts into the
schools for student workshops.
The Program will be reimbursed
by Federal funds in the amount
of $8,900.00 with a local match
In the amount of $11,250.00.
Grant No. 6927
$5,000.00 for the Roanoke River
Outreach Pilot Program to
provide environmental education
and to develop curriculum on
river environments. The
Program will be reimbursed 100
per cent by State funds.
It was further advised that the School Board
requests appropriation of $353,245.00 in 1994-95 Capital
Maintenance and Equipment Replacement Fund, with the
proceeds to be used for purchase of instructional and
111
ACTION=
administrative computers, purchase of radios to
communicate between school buses and school
administrators, purchase of operational furniture and
equipment, alteration and upgrade of elementary school
classrooms, alteration of grounds, replacement of grounds
maintenance equipment and technical inspections for the
replacement of roofs.
A report of the Director of Finance concurring in
the request of the School Board advising that the Artist
in Education grant requires a local match of $11,250.00,
which is available in the following accounts, was also
before Council.
Account No.
Account No.
Account No.
030-060-6001-6201-0588)
030-060-6001-6101-0588
030-060-6001-6004-0588
$5,000.00
1,500.00
4,750.00
In connection with the $353,245.00 representing the
School's portion of the CMERP, the Director of Finance
advised that this is the second appropriation of the
School Board's Fiscal Year 1994 CMERP funding of
$2,020,436.00, which leaves an unappropriated balance of
$784,889.00.
(For full text, see communication and report on file in
the City Clerk's Office.)
Mr. White offered the following emergency budget
ordinance=
(#32225-102494) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 School and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 462.)
Mr. White moved the adoption of ordinance No. 32225-
102494. The motion was seconded by Mr. Parrott.
Ms. Wyatt advised that Council has previously
discussed the adult education program in the Roanoke City
Jail, and the possibility of expanding the program to
provide more staff. She stated that concern has also
been expressed as to whether some type of follow-up
program could be provided once inmates are released from
the Roanoke City Jail, and inquired if consideration has
been given to rewriting Grant No. 6773, Adult Education
in the Jails Program, to incorporate additional staff and
follow-up services.
112
Richard L. Kelley, Assistant Superintendent for
Operations, advised that the item is a formula type of
grant in which the City receives an established amount of
funds based on local population, therefore, this specific
grant could not be rewritten to obtain funds for the
Adult Education Program in the City Jail. He added that
the City and the schools could explore, Jointly,
competitive types of grants that might be available to
assist with the jail program. He explained that in April
1994, the school system was notified by the State that as
of that date all funding for the Juvenile education
program was eliminated, therefore, this year the City and
the schools Jointly funded the program. He expressed
concern in regard to further funding cuts by the State
and suggested that as a part of the 1995 Legislative
Program, the City and the Schools might encourage area
legislators to increase funding for programs that will
have a direct impact on the Juvenile and adult Jail
population of the City.
The Mayor requested that the City Attorney include
an item in the City's 1995 Legislative Program
encouraging the General Assembly to continue funding
and/or to increase funding for educational programs that
benefit the Juvenile and adult Jail population of the
City of Roanoke.
Ordinance No. 32225-102494 was adopted by the
following vote:
AYES: Council Members Parrott, white, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
HAYS: None ....................................... 0.
(Council Member McCadden was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-SEWERSANDSTORMDRAINS-CONSULTANTSREPORTS-
WATER RESOURCES-CITY CHARTER-PUBLIC WORKS-LEGISLATION:
The City Manager submitted a written report advising that
the City of Roanoke, Roanoke County, City of Salem, Tow~
of Vinton, and Botetourt County received a Special
Consent Order from the State Water Control Board in June
1992 to address infiltration/inflow being experienced at
113
the Water Pollution Control Plant; that infiltration/
inflow (I/I) Is the term for unwanted water (e.g.,
stormwater and ground water) that enters the sanitary
sewer system from areaway drains and cracked or broken
sewer lines and manholes~ and the Special Consent Order
specified several dates for conformance, as follows:
submit a Sewershed Evaluation Plan to the
State Water Control Board no later than
September 30, 1992~
submit an approvable list of proposed
infiltration/inflow corrective action projects
no later than December 1, 1992~ and
submit a report quantifying the success of the
projects tn reducing infiltration/inflow to
the Water Pollution Control Plant no later
than July 31, 1993.
It was explained that the Sewershed Evaluation Plan
was submitted to the State Water Control Board on
September 9, 1992~ that the City proposed to submit six
of a total of 1§ sewersheds within its boundaries in Its
Sewershed Evaluation Plan as an initial effort in meeting
the conditions of the Consent Order, and it was decided
that identifying and correcting the problems in these six
areas would have the most significant impact on reducing
infiltration/inflow to the plant in the most cost
effective manner posstble~ that on November 2, 1992,
Council awarded Engineering Services Contracts to Mattern
& craig, Inc., and Anderson & Associates, Inc., for
Sanitary Sewershed Evaluation Plan Implementation and
Project Identification~ that projects were identified and
an Agreement for Consultant Services with Hayes, Seay,
Mattern & Mattern, Inc., was approved by Council on
September 27, 1993, in the amount of $134,965.00~ and
identified projects previously approved are as
Shaffers Crossing Sewershed - Project SC-9
Garden City Sewershed - Project GC-1
Murray Run Sewershed - Project MR-2
It was explained that the Murray Run MR-1 project is
being activated from initial flow monitoring through
design, construction inspection, and final flow
monitoring, at a cost of $77,113.00~ that purchase of
flow meters versus rental meters will produce a savings
to the City of $826.00, and future savings will be
recognized as flow meters are used on additional
projects} and net increase in the contract amount is
$98,041.00.
114
ACTION:
ACTION:
The City Manager recommended that he be authorized
to execute Amendment No. I to the engineering services
agreement with Hayes, Se&y, Mattern & Mattern, Inc., in
a form to be approved by the City Attorney; and that
Council appropriate $98,041.00 from the Sewer Fund
Retained Earnings Account to Sewershed Rehabilitation
Projects, Account No. 003-056-8460-9055.
(For full text, see report on file in the City Clerk's
Office.)
Ms. Wyatt offered the following emergency budget
ordinance:
(932226-102494) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Sewage Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 465.)
Ms. Wyatt moved the adoption of Ordinance No.
32226-102494. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
Ms. Wyatt offered the following resolution:
(#32227-102494) A RESOLUTION authorizing the
execution of Amendment No. 1 to the City's contract with
Hayes, Se&y, Mattern a Mattern, Inc., for additional
services to be performed in connection with the
Infiltration/Inflow Reduction Design at the Water
Pollution Control Plant.
(For full text of Resolution, see Resolution Book No. 56,
page 466.)
Ms. Wyatt moved the adoption of Resolution No.
32227-102494. The motion was seconded by Mr. White and
adopted by the following vote:
115
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and~¥orBowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
SEWERS AND STORM DRAINS-CITY PROPERTY-MOUSING!
AUTHORITY-INDUSTRIES-GRANTS-ECONOMIC DEVELOPMENT-STREETS
AND ALLEYS: The City Manager submitted a written report
advising that on April 11, 1994, Council accepted a bid
submitted by Adams Construction Co., Inc., in connection
with Deanwood Industrial Park grading, paving and
drainage for approximately 650 feet of Connecticut
Avenue, north of Orange Avenue on Hollins Road, as well
as additional paving on Pocahontas Avenue, with work
having commenced on June 6, 1994.
It was further advised that due to an inaccurate
topographic map, the existing grade on Pocahontas Avenue
needs to be raised to provide for easy access to
businesses in the area; that Change Order No. i will
provide for the work~ and funds are currently encumbered
in the Deanwood Industrial Park Project, Account No. 035-
093-9330-5051, in the amount of $98,493.75, for the
contract, and additional funds, in the amount of
$12,718.00, are available in the proJec~ contingency to
fund the change order:
Original Contract Amount
Amount of Change Order No.
New Contract Amount
98,493.75
5z224.05
~103,717.80
The City Manager recommended that Council authorize
issuance of Change Order No. I to the City's contract
with Adams Construction Co., Inc., in the amount of
$5,224.05.
(For full text, see report on file in the City Clerk's
Office.)
Ms. Wyatt offered the following emergency ordinance:
(#32228-102494) AN ORDINANCE approving the City
Manager's issuance of Change Order No. i to the City's
contract with Adams Construction Co., Inc., in connection
with the Deanwood Industrial Park; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 466.)
116
ACTION:
Ms. W~att moved the adoption of Ordinance No. 32228-
102494. The motion was seconded by Mr. Parrott and m
adopted by the following vote:
AYES= Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... O.
(Council Member McCadden was absent.)
SEWERS AND STORM DRAINS-CONSULTANTS REPORTS-WATER
RESOURCES: The City Manager submitted a written report
advising that on June 28, 1993, council accepted a bid
submitted by E. C. Pace Co., Inc., in connection with
Carvins Cove Phase II, Contract C-l, for extension of a
water main from the area of Orange Avenue and Williamson
Road, generally following 13th Street to the Roanoke
River, with work having commenced on September 9, 1993.
It was further advised that the Water Department
desires to place the water main for Contract C-2 into
service as soon as possible, therefore, it is necessary
to install additional valves and water main In Contract
C-1, which additional work is located tn the general
vicinity of the Water Pollution Control Plant) that the
contractor has proposed installation of two additional
valves, vaults, and 20 feet of 12-Inch water main, at a
cost of $8,330.00) and funding is available in Carvins
Cove Waterline Account No. 002-056-8371-9065, tn the
amount of $1,485,976.80, as follows:
Original Contract Amount
Change Order No. 1
Amount of Change Order No. 2
New Contract Amount
$1,485,976,80
12, 1o.oo)
8~330.00
$1,482,196.80
The City Manager recommended that Council authorize
Issuance of Change Order No. 2, in the amount of
$8,330.00, to the City's contract with E. C. Pace Co.,
Inc.
(For full text, see report on file In the City Clerk's
Office.)
Mrs. Bowles offered the following emergency
ordinance:
117
ACTION=
(%32229-102494) AN ORDINANCE approving the City
Manager's issuance of Change Order No. 2 to the City's
contract with E. C. Pace Co., Inc.~ in connection with
Carvtns Cove Filter Plant Improvements - Phase II,
Contract C-1~ and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 467.)
Mrs. Bowles moved the adoption of Ordinance No.
32229-102494. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
Mr. Parrott inquired as to whether or not small
change orders are required to be submitted to Council for
approval} whereupon, the Assistant City Attorney advised
that Section 42 of the City Charter requires that change
orders, in the amount of $5,000.00 or more, must be
approved by City Council, however, if Council so desires,
it could recommend a City Charter amendment.
The City Manager advised that if requested by
Council, he would provide pertinent information with
regard to change orders, and pointed out that a request
for amendment to the City Charter could be incorporated
in the City's 1995 Legislative Program.
In summary of the discussion, the Mayor advised that
Council requests that the City Manager submit a report
with regard to alternativos in lieu of submitting
individual change orders for various construction
contracts, and that the City Manager provide information
regarding procedures followed by other Virginia
localities, the number of change orders approved by
Council within the past six to twelve months, and the
question of establishing a dollar threshold and/or
percentage of total contract at which point change orders
will be submitted to Council for approval.
HOUSING/AUTNORITY-GRANTS-FDETC-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH~ The City Manager
submitted a written report advising that as a part of the
Community Development Block Grant (CDBG) application
approved by Council on May 9, 1994, pursuant to
Resolution No. 31977-050994, Council authorized a grant
118
to the Fifth District Employment and Training Consortium
for the Hotel Roanoke Employment Training Program~ that
the City has received approval from the U. S. Department
of Housing and Urban Development for the CDBGapplication
by communication dated June 10, 1994~ and Council
authorized acceptance of the 1994-95 CDBG Entitlement and
Appropriation Funds for CDBGActivities on June 27, 1994,
pursuant to Ordinance No. 32072-062794.
It was further advised that the proposed project
will assist 100 low to moderate income persons in
receiving training for and obtaining employment at the
Hotel Roanoke and the adjacent Conference Center through
the following three types of programs=
conduct a six to ten week training program
providing instruction in Job readiness,
interview skills and basic Job retention
skills~
subcontract with training agencies to provide
training in specific Job skills such as bell
service, banquet service and desk clerk~ and
arrange specialized referrals in
and Job training for individuals
with special needs.
employment
identified
It was explained that an administrative agreement,
in a form to be approved by the City Attorney, is needed
between the City of Roanoke and the Fifth District
Employment and Training Consortium for the funds to be
obligated to the program, in the amount of $110,411.00,
with the time of performance to be October 1, 1994
through June 30, 1995} and the administrative agreement
will not be executed on behalf of the City without
certification of the Director of Finance that funding is
available and no funding will be expended under the
agreement until the agreement is fully executed by all
parties.
The City Manager recommended that he be authorized
to execute an agreement with the Fifth District
Employment and Training Consortium for the Hotel Roanoke
Employment Training Program.
(For full text, see report on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
119
(%32230-102494) A RESOLUTION authorizing an
I agreement wit~ the Fifth District Employment and Training
Consortiu~ ('FDETC") for Hotel Roanoke Employment
Training program.
(For full text of Resolution, see Resolution Book No. 56,
page 468.)
ACTION: Mr. White moved the adoption of Resolution No.
32230-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
BUDGET-INSURANCE-CITY EMPLOYEES-BLUE CROSS/BLUE
SHIELD-PENSIONS: The City Manager submitted a written
report advising that the current comprehensive health
insurance contract with Trigon Blue Cross Blue Shield
expires on December 31, 1994~ that the City currently
contributes 90 per cent toward the "employee only" rater
that claims experience from August 1, 1993 to July 31,
1994 totalled $4,188,900.00} and the trend factor, which
is the percentage used to calculate anticipated medical
inflation, has decreased from 17 per cent to ten per cent
in the new contract.
The City Manager recommended that Council award a
contract for health care insurance coverage to Trigon
Blue Cross Blue Shield of Virginia for a period of one
year, commencing January 1, 1995, and ending December 31,
1995, with the City's contribution to continue at 90 per
cent of the "employee only" premium cost~ and coverage
provides for the same level of service from last year,
plus the following new benefits:
prescription drug card through the Coordinated
Care Network, (provides coverage through major
pharmacies and many smaller pharmacies in the
Roanoke Valley and surrounding area) includes
a $5.00 co-pay (co-pay is the amount the
employee/subscriber pays) for generic drugs, a
$15.00 co-pay for brand name drugs and a 90-
day mail order supply with a $10.00 co-payment
for generic drugs and $20.00 co-payment for
brand name drugs~
120
ACTION:
annual routine physical, including
~necological exams, for covered employees and
their covered spouses, which benefit will be
covered at 100 per cent of the allowable
charge limited to a $60.00 maxlmum per
calendar year~
routine mammography screening for female
employees and female covered spouses, which
benefit is limited to a payment of $50.00 per
screening and is based on the age of the
participant as follows: one baseline ages 35-
39; one every over year for age 40-49; one
ever~ year for age 50+; and
annual routine prostate exams for male
employees and covered male spouses, which will
be covered at 100 per cent (typically,
prostate exams cost less than $50.00).
The City Manager further recommended that he be
authorized to execute the contract, in a form to be
approved by the City Attorney, for a period of one year
beginning January 1, 1995, and ending December 31, 1995,
at rates set out in the report, and pursuant to the terms
and conditions contained in the City's present contract
with such firm, except as otherwise noted in the City
Manager's report, and with the understanding that Trigon
Blue Cross Blue Shield of Virginla will provide the City
Manager with said contract for execution no later than
December 15, 1994.
(For full text, see report on file in the City Clerk's
Office.)
Mr. Edwards offered the following resolution:
(#32231-102494) A RESOLUTION authorizing the
execution o~ a contract and related documents with Trigon
Blue Cross Blue Shield to provide group hospitalization
and health insurance for employees of the City and
members of their families.
(For full text of Resolution, see Resolution Book No. 56,
page 469.)
Mr. Edwards moved the adoption of Resolution No.
32231-102494. The motion was seconded byMr. Parrott and
adopted by the following vote:
121
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS= None ....................................... 0.
ACTION=
ACTION:
(Council Member McCadden was absent.)
Mr. Edwards moved that the concept of including City
retirees under the same risk pool as City employees for
purposes of health insurance coverage be referred to
1995-96 budget study. The motion was seconded by Ms.
Wyatt and adopted.
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FiNANCE-AUDITS/FINANCIALREPORTS=
The Director of Finance submitted the financial report
for the City of Roanoke for the month of September 1994.
(For full text, see financial report on file in the City
Clerk's Office.)
Mr. White moved that the financial report be
received and filed. The motion was seconded by Mr.
Parrott and adopted.
the Mayor declared the meeting in
At 10:55 a.m.,
recess.
At 11:05 a.m., the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member McCadden.
CITY ATTORNEY:
EASEMENTS-INSURANCE-CITYPROPERTY-SUBDIVISIONS-TOWNE
SQUARE/HUNTING HILLS-STREETS AND ALLEYS: The City
Attorney submitted a written report advising that
pursuant to an Indemnification Agreement dated March 19,
1987, between Towne Square Joint Venture and the City of
Roanoke, which was required as a condition of approval of
the plat for the Towne Square Subdivision located at the
northeast intersection of Aviation Road, N. W., and
Hershberger Road, Towne Square agreed to indemnify and
hold harmless the City from any and all liability arising
out of the existence of recorded easements in favor of
Allred Investment Company and Prudential Insurance
Company of America; and the agreement was required by the
122
ACTION=
City because a portion of Rutgers Avenue dedicated by
recordation of the Towns Square plat of subdivision
covered areas over which Allred Investment Company and
Prudential Insurance Company of America had private
ingress and egress easements.
It was explained that WM Equity, Inc., a subsidiary
of First Union National Bank, acquired the Towne Square
Shopping Center by foreclosure several years ago and has
been attempting to sell the property~ that the
indemnification granted to the City In March 1987 has
hindered the efforts of WM Equity, Inc., to sell the
shopping center; and counsel for WM Equity, Inc., has
requested that the City consider cancelling the
Indemnification Agreement.
The City Attorney advised that after reviewing the
matter and consulting with the Director of Public Works,
it is his recommendation that the City agree to cancel
the Indemnification Agreement; that inasmuch as seven
years have passed since dedication of the public street
without any questions having been raised by the easement
holders, he is of the opinion that any risk to the City
would be de minimis; and further recommended that the
City Manager be authorized to execute the necessary deed
of release.
(For full text, see report on file in the City Clerk's
Office.)
Mrs. Bowles offered the following resolution:
(%32232-102494) A RESOLUTION authorizing the proper
City officials to enter into a deed of release between
the City of Roanoke, Virginia and WM Equity, Inc., to
provide for the release of an indemnification agreement.
(For full text of Resolution, see Resolution Book No. 56,
page 470.)
Mrs. Bowles moved the adoption of Resolution No.
32232-102494. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers .......................
NAYS: None ....................................... O.
(Council Member McCadden was absent.)
123
REPORTS OF CONNI~EES-'
BUDGET-TRAFFIC-SIDEWALK/CURB AND GUTTER-BRIDGES-
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-CONSULTANTS
REPORTS-STREETS AND ALLEYS: Council Member William
White, Sr., Chairperson of a committee appointed by the
Mayor to tabulate bids received for replacement of all
curb and sidewalk along the north side of Shenandoah
Avenue between Jefferson Street and Wllliamson Road, with
installation of new street lights and street trees,
presented a written report on behalf of the Committee
recommending that Council concur in the following
actions:
authorize the City Manager to enter into a
contractual agreement, in a form to be
approved by the City Attorney, with H. & S.
Construction Company, in accordance with
contract documents, in the amount of
$163,919.25, and establish a contingency of
$13,080.75, for a total cost of $117,000.00~
appropriate $177,000.00 to Shenandoah Avenue
Streetscape, Account No. 008-052-9672-9003,
and establish an account receivable from the
Virginia Department of Transportation (VDOT)
for $12,000.00, with funding sources as
follows:
undesignated capital funds
reimbursement from VDOT
total
$165,000.00
12t000.00
$177r000.00
appropriate $7,433.50 from Undesignated
Capital Funds to Wells Avenue, Account No.
008-052-9547-9003~
authorize the City Manager to execute, on
behalf of the City, the appropriate VDOT
change orders that deletes $12,000.00 from the
Pedestrian Bridge Project and adds $7,433.50
to the Wells Avenue ProJect~ and
reject all other bids received by the City.
The City Manager submitted a written report
concurring in the recommendation of the committee.
(For full text, see reports on file in the City Clerk's
Office.)
124
ACTION:
ACTION:
Mr. Parrott offered the following emergency budget
ordinance:
(#32233-102494) AN ORDINANCE to amend and reordain
certain sections of the 1994-95 Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 471.)
Mr. Parrott moved the adoption of Ordinance No.
32233-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
Mr. Parrott offered the following emergency
ordinance:
(#32234-102494) AN ORDINANCE accepting the bid of
H. & S. Construction Company to replace all the curb and
sidewalk along the north side Of Shenandoah Avenue
between Jefferson Street and Williamson Road, including
installation of new street lights and street trees, upon
certain terms and conditions, and awarding a contract
therefor~ authorizing the proper City officials to
execute the requisite contract for such work~ rejecting
all other bids made to the City for the work~ and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56,
page 472.)
Mr. Parrott moved the adoption of Ordinance No.
32234-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
Mr. Parrot offered the following resolution:
125
ACTION:
(~32235-102494) A RESOLUTION authorizing the
execution of amendments to the City's agreements with
the Virginia Department of Transportation for the
Pedestrian Brldge Project and the Wells Avenue Project.
(For full text of Resolution, see Resolution Book No. 56,
page 473.)
Mr. Parrot moved the adoption of Resolution No.
32235-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(council Member McCadden was absent.)
Mr. White requested that Page 3, Part IV, B, Line 6,
Recommendation, be revised to delete the figure,
$117,000.00, and insert the figure, $170,000.00.
EASEMENTS-CITY PROPERTY-INDUSTRIES-TELEPHONE
COMPANIES-WATER RESOURCES: Council Member Elizabeth T.
Bowles, Chairperson of the Water Resources Committee,
presented a written report on behalf of the Committee,
with regard to execution of a deed of easement granting
Bell Atlantic-Virginia, Inc., a public utility easement
across City-owned property located within the Roanoke
Centre for Industry and Technology.
A staff report advised that Orvis, a major catalog
sales company, operates a distribution center in the
Roanoke Centre for Industry and Technology; that
telephone communications, which Orvis relies heavily on
to receive customer orders, will greatly increase in
volume in the weeks prior to Christmas~ that additional
telephone lines need to be installed prior to the peak
Christmas sales period; and an easement across City
property described as Official Tax No. 7230101 has been
requested by Bell Atlantic-Virginia, Inc., who is
responsible for installation of additional telephone
lines in order to connect their microwave transmission
tower to existing public utility easements.
The Water Resources Committee recommended that
Council authorize execution of a deed of easement
granting a non-exclusive 20 foot utility easement to Bell
Atlantic-Virginia, Inc., across City-owned property
within the Roanoke Centre for Industry and Technology,
said easement to be for installation and maintenance of
126
ACTION:
an underground communication facility with any future
removal, relocation, or adjustment to be at the sole
expense of the grantee, in a form to be approved by the
City Attorney.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading:
(#32236) AN ORDINANCE authorizing the execution of
a deed of easement granting Bell Atlantic-Virginia, Inc.,
a public utility easement across City-owned property
located within the Roanoke Centre for Industry and
Technology ("RCIT") identified by Roanoke City Official
Tax No. 7230101, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 478.)
The motion was seconded by Ms. Wyatt and adopted by
the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowere ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
EASEMENTS-CITYPROPERTY-WATER RESOURCES-INDUSTRIES:
Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on
behalf of the Committee, with regard to relocation,
vacation and dedication of a certain waterline easement
on property occupied by Lowe's Home Center, Inc.
A staff report advised that Lowe's Nome Center,
Inc., operates a large retail facility on Towne Square
Boulevard, N. W., described as Official Tax No. 6650101;
that the City waterline is located adjacent to the
southern end of the Lowe's building; that plans for
expansion of the Lowe's building into the Garden Center
area would place the building over the existing
waterline; and relocation of the easement for waterline
has been requested by Lowe's Home Center, Inc., to allow
expansion of its facility.
127
ACTION=
The Water Resources Committee recommended that
Council authorize abandonment of the current waterline
and acceptance of a new easement and waterline to be
installed at the sole expense of Lowe's Home Center,
Inc., to City standards, with documents to be prepared by
Lowe's Home Center, Inc., in a form to be approved by the
City Attorney.
(For full text, see reports on file in the City Clerk's
Office.)
Mrs. Bowles moved that the following ordinance be
placed upon its first reading=
(%32237) AN ORDINANCE authorizing the relocation,
vacation, and dedication of a certain waterline easement
on property identified by Roanoke City Official Tax No.
6650101, located in the City of Roanoke, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56,
page 479.)
The motion was seconded by Mr. Parrott and adopted
by the following vote:
AYES= Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 32212 rezoning a tract of
land located at 752 Orange Avenue, N. E., bearing
Official Tax No. 3042002, from HM, Heavy Manufacturing
District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner, having
previously been before the Council for its first reading
on Monday, October 10, 1994, read and adopted on its
first reading and laid over, was again before the body,
Mrs. Bowles offering the following for its second reading
and final adoption:
128
ACTION:
ACTION:
(#32212-102494) AN ORDINANCE to amend S36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
304, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Sook No. 56,
page 446.)
Mrs. Bowles moved the adoption of Ordinance No.
32212-102494. The motion was seconded by Mr. Parrott and
adopted by the following vote=
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
ZONING: Ordinance No. 32213 rezoning a tract of
land lying on the east side of Hollins Road, N. E., and
the north side of Lindbergh Lane, described as 3103
Plantation Road, N. E., Official Tax No. 3150311, from
RM-1, Residential Multi-family, Low Density District, to
CN, Neighborhood Commercial District, subject to certain
conditions proffered by the petitioner, having previously
been before the Council for its first reading on Monday,
October 10, 1994, read and adopted on its first reading
and laid over, was again before the body, Mr. Parrott
offering the following for its second reading and final
adoption:
(%32213-102494) AN ORDINANCE to amend S36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
315, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 447.)
Mr. Parrott moved the adoption of Ordinance No.
32213-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None .......................................
(Council Member McCadden was absent.)
129
ACTION:
ZONING: Ordinance No. 32214 rezoning a 2.12 acre
tract of land located off of Townside Road, S. W.,
bearing Official Tax No. 5490307, from RM-2, Residential
Multi-family, Medium Density District, to C-2, General
Commercial District, subject to certain conditions
proffered by the petitioner, having previously been
before the Council for its first reading on Monday,
October 10, 1994, read and adopted on its first reading
and laid over, was again before the body, Mr. White
offering the following for its second reading and final
adoption:
(%32214-102494) AN ORDINANCE to amend S36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
549, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 448.)
Mr. White moved the adoption of ordinance No. 32214-
102494. The motion was seconded by Mrs. Bowles and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
ZONING: Ordinance No. 32215 rezoning a 1.717 acre
tract of land located at the southerly right-of-way of
Orange Avenue (Route 460) at the intersection of Orange
Avenue and Walton Street, N. E., and bearing Official Tax
Nos. 3221414 - 3221418, inclusive, and 3221735 - 3221741,
inclusive; and an adjacent .65 acre tract of land,
bearing Official Tax Nos. 3221518, 3221519, 3221520,
3221521, 3221501 and 3221502 from LM, HM and RM-1, Light
Manufacturing, Heavy Manufacturing and Residential Multi-
family, Low Density Districts, to C-2, General Commercial
District, subject to certain conditions proffered in the
Second A~ended Petition filed on September 12, 1994,
having previously been before the Council for its first
reading on Monday, October 10, 1994, read and adopted on
its first reading and laid over, was again before the
body, Ms. Wyatt offering the following for its second
reading and final adoption:
130
ACTION:
ACTION:
(#32215-102494) AN ORDINANCE to amend S36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
322, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 450.)
Ms. Wyatt moved the adoption of Ordinance No. 32215-
102494. The motion was seconded by Mr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
ZONING= Ordinance No. 32216 rezoning a tract of
land containing 0.671 acre located at 207 Bullitt Avenue,
S. E., bearing Official Tax Nos. 4013314 and 4013316,
from LM, Light Manufacturing District, to C-3, Central
Business District, subject to certain conditions
proffered by the petitioners, having previously been
before the Council for its first reading on Monday,
October 10, 1994, read and adopted on its first reading
and laid over, was again before the body, Mrs. Bowles
offering the following for its second reading and final
adoption~
(932216-102494) AN ORDINANCE to amend S36.1-3, Code
of the City of Roanoke (1979), as amended, and Sheet No.
401, Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City, subject to certain
conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56,
page 451.)
Mrs. Bowles moved the adoption of Ordinance No.
32216-102494. The motion was seconded byMr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
131
,!
ACTION:
STREETS ANDALLEYS: Ordinance No. 32217 permanently
vacating, discontinuing and closing an alleyway running
between Norfolk Southern Corporation Railway right-of-way
and U. S. Interstate 581, bounded on both sides by
Official Tax Nos. 4013314 and 4013316; and the spur of
Third Street, S. E., running between Bullitt Avenue and
the aforedescribed alleyway bounded on one side by U. S.
Interstate 581 and by real estate owned by the petitioner
on the other side, having previously been before the
Council for its first reading on Monday, October 10,
1994, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the
following for its second reading and final adoption:
(#32217-102494) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 452.)
Mr. White moved the adoption of Ordinance No. 32217-
102494. The motion was seconded byMs. Wyatt and adopted
by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
STREETS AND~?.EYS: Ordinance No. 32218 permanently
vacating, discontinuing and closing a portion of 6 1/2
Street, S. E., bounded on the north by the southern
boundary of Morrill Avenue, S. E., bounded on the west by
the eastern boundary of Official Tax No. 4141409, and
bounded on the east by the western boundary of Official
Tax No. 4141530, having previously been before the
Council for its first reading on Monday, October 10,
1994, read and adopted on its first reading and laid
over, was again before the body, Mrs. Bowles offering the
following for its second reading and final adoption:
(~32218-102494) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 455.)
132
ACTION=
ACTION:
Mrs. Bowles moved the adoption of Ordinance No.
32218-102494. The motion was seconded byMr. Edwards and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
STREETS AND~TJ.EYS: Ordinance No. 32219 permanently
vacating, discontinuing and closing a portion of Baker
Avenue, between 25th Street and 30th Street, N. W.,
having previously been before the Council for its first
reading on Monday, October 10, 1994, read and adopted on
its first reading and laid over, was again before the
body.
The Mayor advised that the petitioner had requested
that action on the second reading of Ordinance No. 32219
be deferred until the next regular meeting of Council on
Monday, November 14, 1994, at 10:00 a.m.
STREETS ANDALLEYS= Ordinance No. 32220 permanently
vacating, discontinuing and closing a certain 250 foot
portion of Spottswood Avenue, S. W., bounded on the north
by Cleveland Avenue, on the west by Official Tax No.
1221009, on the east and south by property owned by
Norfolk Southern Corporation, and on the east by Official
Tax No. 1221101; and all of that certain 15 foot wide
alley bordered on the north by Cleveland Avenue, on the
west by Official Tax No. 1221101, and on the east and
south by land of Norfolk Southern Corporation, having
previously been before the Council for its first reading
on Monday, October 10, 1994, read and adopted on its
first reading and laid over, was again before the body,
Ms. Wyatt offering the following for its second reading
and final adoption=
(#32220-102494) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 457.)
Ms. Wyatt moved the adoption of Ordinance No. 32220-
102494. The motion was seconded by Mr. White and adopted
by the following vote:
133
,!
ACTION:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
IqAYS: None ....................................... O.
(Council Member McCadden was absent.)
STREETS ANDALLEYS: Ordinance No. 32221 permanently
vacating, discontinuing and closing an alley extending
north to south from Official Tax Nos. 2310701 - 2310705,
inclusive, and Official Tax Nos. 2310706 and 2310714,
approximately 260 feet from Shenandoah Avenue, N. W., to
Centre Avenue, N. W., and an alley extending west to east
approximately 275 feet to a point contiguous with the lot
line separating Official Tax Nos. 2310710 and 2310711,
having previously been before the Council for its first
reading on Monday, October 10, 1994, read and adopted on
its first reading and laid over, was again before the
body, Mrs. Bowles offering the following for its second
reading and final adoption:
(#32221-102494) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in
the City of Roanoke, Virginia, as are more particularly
described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56,
page 459.)
Mrs. Bowles moved the adoption of Ordinance No.
32221-102494. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: Mr. Parrott
offered the following resolution reappointing W. Bolling
Izard as a Director of the Industrial Development
Authority of the City of Roanoke, to fill a four year
term commencing on October 21, 1994, and expiring on
October 20, 1998~
134
ACTION=
ACTION:
(#32238-102494) A RESOLUTION reappointing a
Director of the Industrial Development Authority of the
City of Roanoke, to fill a four (4) year term on its
Board of Directors.
(For full text of Resolution, see Resolution Book No. 56,
page 474.)
Mr. Parrott moved the adoption of Resolution No.
32238-102494. The motion was seconded by Mr. White and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: Mr. Edwards
offered the following resolution reappointing J. Darryl
Burks as a Director of the Industrial Development
Authority of the City of Roanoke, for a term commencing
on October 21, 1994, and expired on October 20, 1998:
(#32239-102494) A
Director of the Industrial
City of Roanoke, to fill
Board of Directors.
RESOLUTION reappointing a
Development Authority of the
a four (4) year term on its
(For full text of Resolution, see Resolution Book No. 56,
page 475.)
Mr. Edwards moved the adoption of Resolution No.
32239-102494. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....................... 6.
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
135
,!
ACTION=
TRAFFIC: Mrs. Bowles requested that the City
Manager investigate a potentially hazardous traffic
situation at the three-way intersection near Lowe's Home
Center, Inc., and the new Kroger Superstore in the
vicinity of Towne Square.
OTHER HEARINGS OF CITIZENS: None.
DRUGS/SUBSTANCE ABUSE-YOUTH: A report of the City
Manager with regard to activities to be held in
cooperation with the Roanoke Valley Drug and Alcohol
Abuse Council and the Roanoke Area Youth Substance Abuse
Coalition in support of Red Ribbon Week to be held during
the last week of October 1994, was before Council.
The City Manager explained that the "red ribbon" was
designated as the symbol of intolerance of illegal drug
use and a commitment to a drug-free life style, which Is
an ongoing national campaign, with the last week in
October being designated as Red Ribbon Week. He advised
that activities include illuminating the Star on Mill
Mountain in red from October 24-31, that Valley Metro has
placed a red ribbon on the front of each bus tn Its
fleet, that businesses are supporting the week in a
number of ways, and a press conference on Monday, October
24 at 4:30 p.m., to be held in the Community Center,
Lincoln Terrace Housing Development, 1802 Dunbar Street,
N. W., will be open to the public.
(For full text, see report on file in the City Clerk's
Office.)
At 11:30 a.m., the Mayor declared the meeting in
recess.
At 12:00 noon, the meeting reconvened in the Council
Chamber, with Mayor Bowers presiding, and all Members of
the Council in attendance, with the exception of Council
Member McCadden.
COUNCIL: With respect to the Executive Session Just
concluded, Mr. Parrott moved that each Member of City
Council certify to the best of his or her knowledge that=
(1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business
matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or
considered by City Council. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
136
ACTION:
ACTION:
AYES: Council Members Parrott, White, Wyatt,
Bowles, Edwards and MayorBowers ....................... 8. M
NAYS: None ....................................... 0.
(Council Member McCadden was absent.)
OATHS OF OFFICE-COMMITTEES-TRAFFIC: The Mayor
advised that the four year terms of Robert K. Bengtson,
Acree Hayes, Chauncey Logan and Gary E. Pritchard as
members of the City of Roanoke Transportation Safety
Commission wlll expire on October 31, 1994, that Mr.
Pritchard has declined to serve another term, and called
for nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of
Robert K. Bengtson, Acree Hayes, Chauncey Logan and
Ramey A. Bower. Sr.
There being no further nominations, Messrs.
Bengtson, Hayes, Logan and Bower were elected as members
of the City of Roanoke Transportation Safety Commission,
for terms of four years each, ending October 31, 1998, by
the following vote:
FOR MESSRS. BENGTSON, HAYES, LOGAN AND BOWER:
Council Members Parrott, White, Wyatt, Bowles, Edwards
and Mayor Bowers ....................................... 6.
(Council Member McCadden was absent.)
Inasmuch as Mr. Bower is not a resident of the City
of Roanoke, Mrs. Bowles moved that the City residency
requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be
waived in this specific instance. The motion was
seconded by Mr. Parrott and adopted.
OATHS OF OFFICE-COMMI'~-~'~ES-ROANOKE NEIGHBORHOOD
PARTNERSHIP= The Mayor advised that there is a vacancy
on the Roanoke Neighborhood Partnership Steering
Committee, created by the resignation of Mary L. Lear,
ending November 19, 1997, and called for nominations to
fill the vacancy.
Mr. White placed in nomination the name of Lular R.
Lucky.
137
There being no further nominations, Ma. Lucky was elected aa ·
member of the Roanoke Neighborhood Partnership StesHng Committee
to fill the unexpired term of Mary L. Lear, resigned, ending November
19, lgg7, by the following vote:
ACTION:
FOR MS. LUCKY: Council Members Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers 6.
(Council Member McCadden was abeenL)
There being no further business, the Mayor declared the meeting adjoumed
at 12:00 noon.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
138
REGULAR WEEKLY SESSION ~ ROANOKE CiTY COUNCIL
November 14, 1994
10:00 a.m.
The Council oftbe City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, November 14, 1994, at 10:00 a.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1,. Reaular Meetinas. of
Section 2-t5, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Delvis O. McCsdden, John H. Parrott, William
White, Sr., Linda F. Wyatt, Elizabeth T. Bowies, John S. Edwards and Mayor
David A. Bowers ......................... : .............. 7.
ABSENT: None ....
OFFICERS PRESENT: W. Robert HeFnsrt, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager;, Wilbum C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT: The Mayor presented a
"Crystal Star" to Ms. Danice Hunt, winner of the Miss Virginia Senior
Citizen Pageant, and first runner-up and talent winner in the Miss
America Senior Citizen Pageant, which was held in Joliet, Illinois, on
October 3 - 9, 1994.
DONATIONS/CONTRIBUTIONS-POLICE DEPARTMENT-ACTS OF
ACKNOWLEDGEMENT: On behalf of Allstate Insurance Company and
The Allstate Foundation, James Plotta, Regional Vice-President of
Roanoke Operations Center, Allstate Insurance Company, presented a
check to the City of Roanoke, in the amount of $1,200.00, to be used by
the Roanoke Valley Crime Line.
On behalf of the City of Roanoke, the Mayor accepted the grant
check and expressed appreciation to Allstate Insurance Company and
The Allstate Foundation.
139
I REGIONAL C~AMBER OF COMMERCE-LEGISLATION-
HOUSING/AUTHORITY MINORITY/WOMEN OWNED BUSINESSES-
ECONOMIC DEVELOPMENT-BUSINESS INCUBATORS: The City
Manager advised that the Roanoke Valley Chamber of Commerce Task
Force on Small Business Growth led by W. Hope Player, along with
Phillip F. Sparks, Acting Chief, Economic Development, has worked on
the issue of a Small Business Incubator Program for the last four to five
yearn; however, only in the last few years has the matter begun to
garner the attention and support of the Chamber of Commerce, and on
July 25, 1994, the City Manager was requested by Council to prepared
an expedited report on the concept of a small business incubator for
the City of Roanoke.
The City Manager explained that efforts to date have been to
attempt to develop a public/private partnership, however, the "lion's
share" of funding for these particular types of programs across the
country has typically come from the Department of Commerce, that
State government has played little or no role in small business
incubator programs and there is only one other such program in the
Commonwealth of. Virginia which is operational in th.e, City of
Lynchburg. He adwsed that on November 10, 1994, Council Member
McCadden, Mr. Sparks and Ms. Player, on behalf of the Chamber's
Small Business Growth Task Force, met with a Special Assistant to the
Governor for Policy Development, Anthony H. Sgro, who recommended
that the Roanoke Valley, including City Council, the Roanoke Valley
Chamber of Commerce and other elected officials might bolster the
request for consideration of the State's role in a Small Business
Incubator Program by providing some type of written support of the
concept. The City Manager requested that Mr. Sparks present
information with regard to a Small Business Incubator Program for the
City of Roanoke, as well as programs in operation in other localities.
Mr. Sparks advised that smell business incubators are facilities
that support new and small firms by providing affordable space, shared
office service, and management assistance; and the purpose of small
business incubators is to reduce the rate of small business failures by
making it easier to survive the critical early stages of business
development. He pointed out that 80 per cent of new businesses fail
during the first three years of opefa;;on without incubator services, and
80 per cent of new businesses survive over five years if they are
140
ACTION:
located in incubators. He presented information in connection with the
Lynchburg
Business Development Center, the West Charlotte Bus!ness
Incubator, and the Ben Craig Center. He explained that the C,ty of
Roanoke has requested $400,000.00 from the Commonwealth of
Virginia, through the Special Assistant to the Governor and the
Secretary for Commerce and Trade, with the further request that the
funds be included in the Governor's 1994-95 budget amendments. He
advised that the City needs from $600,000.00 for an existing structure
up to $1.4 million if new construction is involved, however, it appears
that an existing facility would be more feasible at the present time
which would accomplish the purpose of getting an existing facility off
the market that is currently vacant, thereby placihg that facility back in
use,
Ms. Player advised that with the 80 per cent failure rate for
businesses in existence for the first three years and with the business
incubator success rate of 80 per cent, such statistics should cell
attention to the importance of providing additional services for small
businesses, as well as the importance of maintaining and fostering the
growth of smell businesses in the Roanoke Valley. She urged that
Council support the request for $400,000.00 to be included in the
Governor's 1994-95 budget amendments, l i
Mr. McCedden offered the following resolution:
(#32240-111494) A RESOLUTION endorsing the concept of
creation of a Smell Business Incubator in the City and requesting
funding for such Incubator from the Commonwealth of Virginia.
(For full text of Resolution, see Resolution Book No. $6, page 480.)
Mr. McCadden moved the adoption of Resolution No. 32240-
111494. The motion was seconded by Mr. Edwards.
Senator J. Brandon Bell appeared before Council and expressed
support of the Smell Business Incubator Program, and pledged his
willingness to work with the City to help insure that the program will
become a reality.
Vice-Mayor Edwards suggested that the Mayor and the City
Manager meet with the Govemor to encourage state funding.
141
Mr. Wl~ite called attention to the need for regional cooperation,
I advising that after businesses the incubator program, they
com.p. ]ete
will locate throughout the surround,ng Roanoke Valley jurisdictions,
and in order to make the City's case stronger, he suggested that
resolutions in support of the concept be requested for adoption by
surrounding localities. He called attention to the importance of
including the Chalq)erson of the Economic Development Commission
in future discussions/meetings in regard to the Small Business
Incubator Program.
Following discussion of the matter, Resolution No. 32240-111494
was adopted by the following vote:
AYES: Council Membara McCadden, Parrott, INhite, Wyatt,
Bowies, Edwards and Mayor Bowers 7.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed fm.m the Consent Agenda and considered separately. He
called spec,ftc attention to a request for an Executive Session to
discuss vacancies on various authorities, boards, commissions and
committees appointed by Council.
MINUTES: Minutes of the special meeting of Council held on
Tuesday, July 5, 1994; the regular meeting of Council held on Monday,
August 8, 1994; the joint meeting of Council and the City of Roanoke
Redevelopment and Housing Authority Board of Commissioners held
on Monday, August 8, 1994; and the regular meeting of Council held on
Monday, August 22, 1994, were before the body.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mr. Parrott and adopted by the following vote:
142
ACTION:
ACTION:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwarda and Mayor Bowers -- - -- 7.
NAYS: Nm.= .... -0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bov~m requesting that Council m.-ct in Executive Session to discuss
pemonnei mattem relating to vacancies on various authorities, beards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (AX1), Code of Virginia (1950), aa amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1~. (A)(1),
Code of Virginia (1950~ as amended. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members M,c..Cadden, Parrott, White, W~_.a.~,
Bowles, Edwards and Mayor Bowers 7. I~
NAYS: None .................. ---0.
PLANNING-SCHOOLS: A communication from Mayor David A.
Bowers recommending that the City Planning Commission and the
Roanoke City School Board be encouraged to meet with their
respective counterparts in Roanoke County to discuss future joint
needs and aspirations, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be referred to the
City Planning Commission and to the Roanoke City School Board for
discussion. The motion was aeconded by Mr. Parrot and adopted by
the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers- - ...... -7.
NAYS: Nor:.=
ACTION:
143
COMMI'I-FEES-AUDIT COMMITTEE: Minutes of a meeting of the
Audit Committee held on Monday, October 24, 1994, were before
Council.
Matters discussed by the Committee included a report of the
Citizens Sewicee Committee; School Activity Funds. June 30, 1994;
Internal Audits pertaining to Departmental Payroll, Use of
Microcomputers, Sewer Billing and Travel Reimbursement; and Audit
Finding Follow-up. June 30, 1994.
(For full text, see minutes on file in the City Clerk's Office.)
Mrs. Bowies moved that the minutes be received and filed. The
motion was seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, W~its, Wyatt,
Bowies, Edwards and Mayor Bowers ............ 7.
NAYS: None ........................................ -0.
BUDGET-PERSONNEL LAPSE FUNDS: A report of the City
Manager advising that personnel lapse is generated due to employee
turnover and vacancies in City departments; that for the current fiscal
year, sslaw savings of $755,000.00 are projected as a result of
vacancies; and the following figures represent the status of Personnel
Lapse for Fiscal Year 1994-95 aa of September 30, 1994, was before
Council.
Total Budgeted Personnel Lapse
($755,ooo.oo)
First Quarter Personnel Lapse Generated
July $9t,859.00
August 94,419.00
September 98.821.00
S28S.099,00
Less Revenue Adjustment
i24.361.00~
Net First Quarter Reduction
260.738.00
144
ACTION:
ACTION:
Personnel Lapse Balance Remaining
after First Quarter ~ ~ i
(For full text, see report on file in the C,ty' Clerk's Office.)
Mrs. Bowles moved that the report be received and filed. The
motion was seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ....... 7.
NAYS: None .................................. -0.
OATHS OF OFFICE-COMM!TTEES-HOUSING/AUT. HORITY: A
communication from M. Wendy O Nell tendering her resignation as a
Commissioner of the City of Roanoke Redevelopment and Housing
Authority Board of Commissioners, effectively immediately, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received and filed
and that the resignation be accepted with regret.. The motion was I
seconded by Mr. Parrott and adopted by the follow, ng vote:
AYES: Council Members McCaddon, Parrott, White, Wyatt,
Bowies, Edwards end Mayor Bowers ....................... 7.
NAYS: Non~-
ELECTIONS: A communication from Alton B. Prillaman,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the General Election end Special
Election held in the City of Roanoke on Tuesday, November 8, 1994,
was before Council.
"ABSTRACT OF VOTES cast in the City of Roanoke, Virginia, at
the November 8, 1994 General Election, for
i
145
Names of Candidates
MEMBER
UNITED STATE SENATE
Total Votes
Received
(In Figures)
Charles S. Robb
Oliver L. "Ollie" North
J. Marshall Coleman
g Douglas Wilder
Steve Agee
Ray Garland
Virgil Goode
Bob Goodlatte
Attila Hun
Gordon Kendall
Richard Sincere
M. Womack
15,417
9,598
3,412
2
1
1
5
1
1
1
1
1
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 8, 1994, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for Member of the Senate
in the Congress of the United States.
Given under our hands this 9th day of November, 1994.
A copy testa:
Gilbert E. Butler, Jr., Chairman
Charles T. Green, Vice Chairman
Alton B. Prillaman, Secretary
[SEAL]
Alton B. Prillaman, Secretary, Electoral Board"
"ABSTRACT OF VOTES cast in the City of Roanoke, Virginia, at
the November 8, 1994 General Election, for
MEMBER
HOUSE OF REPRESENTATIVES
Names of Candidates
Total Votes
Received
(In Figures)
146
Robert W. "Bob" Goodlatte
David Bowers
Bill Conn
John Edwards
John Fishwick
Lynn Herson
Todd Knickel
Staven Liechty
Jim Lossl
Steve Musselwhite
My Poodle
John Russell Potter
Dr. Bill Rosolowski
John St. Leger
Jim INitcofski
M. Womack
19,391
1
3
3
2
1
1
1
1
4
1
1
1
1
3
1
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 8, 1994, do hereby cerlJfy that the above is a true and
correct Abstract of Votes cast at said election for Member of the House
of Representatives in the Congress of the United States. I
147
Given under our hands this 9th day of November, 1994.
A copy testa: Gilbert E. Butler, Jr., Chairman
Chadea T. Green, Vice Chairman
Alton B. Prillaman, Secretary
Alton B. Prillaman, Secretary, Electoral Board"
"ABSTRACT OF VOTES cast in the City of Roanoke, Virginia, at
the November 8, 1994 Special Election, for:
PROPOSED CONSTITUTIONAL AMENDMENTS
QUESTION 1: Shall the Constitution of Virginia be amended to authorize
the General Assembly to reopen and extend the statutory time period
for bdnging civil lawsuits which involve Intentional injuries to minors?
Total Votes
Received
(in Figures)
YES 16.178
NO 7.321
QUESTION 2: Shall the Constitution of Virginia be amended to revise
voter registration provisions, including two changes that will (1) delete
the requirement that you must apply in person to register and allow
registration by mail and (2) eliminate the requirement for cancelling
your registration if you have not voted in four years?
Total Votes
Received
(In Figures)
YES 12.515
NO 10.483
148
QUESTION 3: Shall the Constitution of Virginia be amended to revise
the procedures followed (1) by the Governor to veto or propose
amendments to bills passed by the General Assembly and (2) by the
General Assembly in response to the Governor's vetoes or proposed
amendments?
Total Votes
Received
(In Figures)
YES 12.262
NO 9,194
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 8, 1994, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for and against the
proposed amendments to the Constitution of Virginia.
Given under our hands this 9th day of November, 1994.
A copy tests:
Gilbert E. Butler, Jr., Chairman
Charles T..G..rsen, Vice Chairman
Alton B. Pnllaman, Secretary
[SEAL]
Alton B. Prillaman, Secretary, Electoral Board"
"ABSTRACT OF VOTES cast in the City of Roanoke, Virginia, at
the special election held on November 8, 1994, on the following
question or proposition:
BOND ELECTION
QUESTION: Shall Ordinance No. 32131-080894, adopted
by the Council of the City of Roanoke on August 8, 1994,
entitled:
"AN ORDINANCE authorizing the issuance of
Twenty-Three Million Dollars ($23,000,000)
principal amount of general obligation bonds
of the City of Roanoke, Virginia, for the I
149
i purpose of providing funds to defray the cost
to the City of Roanoke of needed permanent
public improvements of and to school
buildings, public buildings, public bridges,
streets and sidewalks, storm drains, parka,
economic development, and acquisition of
real property for the foregoing; and providing
for an emergency.", be approved?
Total Votes
Received
(In Figures)
FOR (YES) 19.858
AGAINST (NO) 4.598
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 8, 1994, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for and against the
question or proposition set forth above.
Given under our hands this 9th day of November, 1994.
A copy tests:
Gilbert E. Butler, Jr., Chairman
Charles T. Green, Vice Chairman
Alton B. Prillaman, Secretary
[SEAL]
Alton B. Prillaman, Secretary, Electoral Board"
ACTION:
Mrs. Bowles moved that the report and Abstract of Votes be
received and filed. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ......... 7.
NAYS: None ........... O.
150
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: A report of q.u.a, liflcation of Har~y F. Collins, Sr., as a I
member of the Board of Bulld,ng Code Appeals, for a term ending
September 30, 1999, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mre. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Pan'off and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers .................................. 7.
NAYS: None
OATHS OF OFFICE-COMMITTEES-TRAFFIC: A report of
qualification of Acree Hayes, Chauncey L. Logan and Robert K.
Bengtson as members of the City of Roanoke Transportation Safety
Commission, for terms ending October 31, 1998, was before Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mre. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Pan'off and adopted by the
following vote:
AYES: Council Members McCadden, Pan'off, White, Wyatt,
Bowles, Edwards and Mayor Bowers ................................... 7.
NAYS: None.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: A report of qualification of Lular R. Lucky as a member
of the Roanoke Neighborhood Partnership Steering Committee, for a
term ending November 19, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mm. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Parrott and adopted by the
following vote:
151
AYES: Council Members McCadden, Psrrott, White, Wyatt,
I Bowles, Edwards and Mayor Bowers ........ 7.
NAYS: Nono ..... ---~ ...... - ......... O.
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: A report of
qualification of W. Bolling Izard ss a Director of the Industrial
Development Authority of the City of Roanoke, for a term ending
October 21, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City Clark's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ................ 7.
NAYS: Nono,
HEARING OF CITIZENS UPON PUBLIC MATTERS:
MENTAL HEALTH SERVICES-BLUE RIDGE COMMUNITY
SERVICES: Ann J. Francis, Member, Blue Ridge Community Services
Board of Directors, appeared bat'ors Council and presented an Annual
Report of Blue Ridge Community Services, advising that during fiscal
year 1993-94, $315,252.00 of Roanoke City tax dollars were matched
with State and Federal dollars and fees to provide $6,669,785.00 of
services to the citizens of the City of Roanoke, which arnounta to $21.00
worth of services for each tax dollar expended. She further advised
that services were provided to persons with mental retardation,
problems associated with drug and alcohol addictions, and with mental
illness; and prevention and early intervention services were provided
to persons at-risk for mental retardation, at-risk for problems
associated with drug and alcohol addictions and at-risk for mental
illness.
(See statement on file in the City Clerk's Office.)
II
152
Ma. Sabrina Butts, 2206 Montauk Road, N. W., mother of a chil.d, lB-
with Attention Deficit Hyperactivity Disorder, appeared before Counc,I
and advised was a reluctant participate in the program, however, she
Isamed the necessary skills to help her child grow up to be a
productive and Isaming adult. She commended Blue Ridge Community
Services for the assistance they provide to children with this type of
Isaming disability, and urged that the City provide additional funds.
OTHER HEARiNGS OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS:
ECONOMIC DEVELOPMENT: A communication from Vice-Mayor
John S. Edwards recommending adoption of an Economic
Development Mission Statement for the City of Roanoke, was before
Council.
Vice-Mayor Edwards advised that key points of the mission
statement should focus on building a strong infrastructure for
economic development; recognition of the importance of a
comprehensive transportation i,,;,,~stmcture in economic development;
recognition of the importance of 'quality of life' r~.sourcsa.of
region, such as recreational, cultural, .s. ports and tourist attract, ons !n
economic development; the necass,ty for regional approaches ~n
recruiting new industry, obtaining sites for industrial location, and
expansion of and assistance to existing businesses, thus the City
should work with other localities in the region in a cooperative
marketing strategy; development and implementation of an economic
development strategy, and the needs and interests of other localities in
the region and the diverse segmente of its own population and the
unique opportunities and challenges of a central city should be
included.
In summary, the Vice-Mayor advised that in preparing for the 21st
century, the City of Roanoke's economic development mission should
be to provide a sound infrastructure of education, transportation and
"quality of life" resources, to promote Roanoke as part of a region
whose existing strengths and resources are attractive to new and
existing businesses, and to create economic development strategies
which are inclusive of the region's other localities and its own diverse
population.
153
A communication from J. Granger M.acfariane, Chairperson,
I Economic Development Commission, advis,ng that the proposed
resolution was approved, in principle, at the May meeting of the
Economic Development Commission, was also before Council.
(For full text, see communications on file in the City Clerk's Office.)
Mr. Edwards offered the following resolution:
(#32241-?11494) A RESOLUTI_O..N adopting an economic
development mmsion statement for the Cmty of Roanoke.
(For full text of Resolution, see Resolution Book No. $6, page 481.)
ACTION:
Mr. Edwards moved the adoption of Resolution No. 32241-
111494. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ........................... 7.
NAYS: None ................................................ -0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
YOUTH: The Director of Administration and Public Safety
advised that during the 1994-95 budget process, Council funded the
Youth Summit in the amount of $148,000.00 from the General Fund,
additional funding resources through the Community Development
Block Grer~ program, and community sswice type grants were received
from the Commonwealth of Virginia, Division of Motor Vehicles. He
further advised that there has been considerable interest in the
feasibility of continuing the City's Midnight Basketball Program, and
noted that current funds will allow the City to do so.
Briefings on various summer programs for youth were presented,
as follows:
154
Officer Steven B. Dalton - Drug
Abuse Resistance Education (DARE)
Camp
Marion Vaughan-Howard - Youth Job
Training and Intemehipe
Lucy B. Walker - Stara Come Out at
Night, Adventures in the Part(, and
Teen Special Events
Ruth M. Wilkinson - Midnight
Basketball Program
(See report on file in the City Clerk's Office.)
The Director of Administration and Public Safety pointed out that
with virtually all of the programs, there was another agency or partner
that helped with implementation; whereupon, he called upon the Mayor
to recognize the following agencies with plaques of appreciation:
Roanoke City Public Schools
D.e. partment of Youth and Family Services
C,ty of Roanoke Redevalopment and Hous,ng
Authority
Fifth District Employment and Training
Consortium
Virginia Cooperative Extension Service
YMCA of the Roanoke Valley
W',thout objection by Council, the Mayor advised that the briefing
report would be received and filed.
At 11:55 a.m., the Mayor declared the meeting in recess.
At 12:05 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
155
ITEMS RECOMMENDED FOR ACTION:
CiTY CODE-BUILDINGS/BUILDING DEPARTMENT-COMMITTEES:
The City Manager submitted · written report advising that the Virginia
Uniform Stetewide Building Code (USBC) prescribes required
standards for construction and maintenance of buildings, which is
divided into two sections: (1) Volume I - New Construction Code, and
(2) Volume II - Building Maintenance Code, establishing the standard to
which existing buildings must be maintained. It wes explained that both
volumes of the USBC require a local Board of Building Code Appeals
to allow a property owner, contractor, etc., recourse to question
decisions of the Building Code Official; that the City has established
separate five-member Boards of Appeals, one for each volume, and
separate boards were established due to the fundamental differences
between the issues likely to be considered upon appeals from the two
volumes.
It was further advised that sections of the Virginia Uniform
Statewide Building Code regarding appeals were changed effective
April 1, 1994, which now provides that the Board must consist of at
least five membem, and if fewer than five members are present to hear
an appeal, the appellant may have the hearing postponed until five
members are present.
It was explained that the Building Maintenance Code (Volume II)
Board of Appeals has only had four members since a resignation
effective December 7, t992; that the most recent Volume II appeal was
heard and decided by only two Board members; that Section 2-283.1 of
the Code of the City of Roanoke (1979), as amended, provides that three
consecutive absences by an appointed member of a board vacates the
membeCs position; that one of the appointed members of the Building
Maintenance Code (Volume II) Board of Appeals has missed the last
five hearings, and seven of the last nine hearings held since September
1993, therefore, the Building Maintenance Code (Volume II) Board of
Appeals, still has only four sitting members at this time; that without at
least five members available to hear an appeal of the Code Official's
decision, hazardous conditions may continue for months pending
resolution of the appeal; and Chair of the two Boards of Appeals have
been consulted by the Building Commissioner (Code Official) regarding
this issue and concur in the following recommendation.
156
ACTION:
The City Manager recommended that Council expand
membership of each of the Building Code Boards of ..Appeals to !nclude
two alternates each, and appoint members to fill existing vacanc,es and
newly created position~.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency ordinance:
(#32242-111494) AN ORDINANCE amending Article II. Buildina
Code. of Chapter 7, Buildina Reaulations. of the Code of the City of
Roanoke (1979), as amended, by the addition of new Section 7-16,
Buildina construction division created: comoosition, to provide for the
creation of a building construction division of the City's Board of
Building Code Appesla; and amending §7-32, Buildino maintsnan¢~
division created, comoosition, of Article I1.1, Buildina Maintenance
Code. of Chapter 7, Buildina Reaulations. of the Code of the City of
Roanoke (1979), as amended, to provide for the expansion of the
membership to include two alternates; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 66, page 483.)
Mr. McCa.al. den moved the adoption of Ordinance No. 32242-
111494. The mot,on was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ........................... 7.
NAYS: None
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
GRANTS-ROANOKE NEIGHBORHOOD PARTNERSHIP: The City
Manager submitted a written report advising that pursuant to
Resolution No. 31572-071293, adopted July 12, 1993, Council approved
execution of an agreement with the Northwest Neighborhood
Environmental Organization, Inc. (NNEO), a Community-based Housing
Development Organization (CHDO), for funding the rehabilitation of
property located at 802 and 807 Gilmer Avenue, N. W., from the 1992
allocation of HOME funds received from the U. S. Department of
Housing and Urban Development (HUD); that HOME allocations
generally require a local match equal to 12.$ per cent of the HOME
allocation that is not used for administrative or operating costs; that
157
1992 HOME allocation was not required to be matched in accordance
with the Fiscal Year 1992 Appropriations Act; that subsequent HOME
allocations require a local match ($52,913.00 required for 1993
allocation and $64,281.00 for 1994 allocation); and certain changes to
HOME program regulations have taken place since the agreement was
prepared.
It was explained that the No,:hwest Neighborhood Environmental
Organization, Inc., has agreed to donate the value, before rehabilitation,
of the properties located at 802 and 807 Gilmer Avenue, N. W., to the
HOME-funded project (i.e. the NNEO will not recover any of the value or
their cost to buy the properties from the proceeds from sale of the
properties, however, the NNEO will retain developer's fees from the
sales proceeds); that donation will allow the City to credit the value of
the property of $18,400.00 towards the local match requirement; and
amendment to the agreement will accomplish the following:
specify that the NNEO is donating the pre-rehabilitation
value of the properties to the project;
reduce the required "period of affordability" for houses
rehabilitated and sold in the project, and clarify the
amount subject to restrictions, as allowed by current HUD
regulations;
provide for the NNEO to retain developer's fees of
$6,000.00 (approximately ten per cent of the projected
development cost of each property) upon the sale of each
of the two properties, with developer's fees being an
allowable project cost under HOME program regulations;
and
remove the requirement that homebuyere to whom houses
are sold must be first-time buyers.
The City Manager recommended that he be authorized to execute
an amendment, in a form to be approved by the City Attorney, to the
agreement with the Northwest Neighborhood Environmental
Organization, Inc., acknowledging contribution of the value of the
158
ACTION:
properties by the NNEO to the project, modify the provisions regarding
resale restrictions, provide for NNEO'a retaining of developer's fees and
remove the restriction of sale to only first-time homebuyers.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(ft32243-111494) A RESOLUTION authorizing an amendment to
an agreement between the City and Northwest Neighborhood
Environmental Organization, Inc., dated July 12, 1993, for funding of the
rehabilitation of certain properties from HOME funds.
(For full text of Resolution, see Resolution Book No. 56, page 484.)
Mr. White moved the adoption of Resolution No. 32243-111494.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ........... 7.
NAYS: None.
SEWERS AND STORM DRAINS-CONSULTANTS REPORTS-
WATER RESOURCES: The City Manager submitted a written report
advising that on June 28, 1993, Council accepted a bid submitted by H.
Hamner Gay & Co., Inc., for Carvins Cove Phase II, Contract C-2
improvements, with work having commenced on August 12, 1993; that
the project extends a water main from 13th Street at the Roanoke River
along Rivertand Road to the general vicinity of Walnut Avenue; that the
contract also includes two water storage tanks and a pump station; that
in order to better facilitate testing of the water main, it was necessary
to install two addil]onal 24-inch valves in the line along Riverland Road;
that the contractor has agreed to install the valves for material cost
only, which work was authorized in July 1994 in order to avoid a delay
claim by the contractor, at a cost of $6,973.18; and Change Order No.
I will provide for payment of the work.
It was further advised that funds are encumbered in Account No.
002-056-8372-9065, in the amount of $2,334,535.00, for the contract, as
follows:
I
159
Original Contract Amount $2,334,535.00
Change Order No. 1 6.973.11)
New Contract Amount $2.341.508.t8
The City Manager recommended that Council authorize issuance
of Change Order No. I to the City's contract with H. Hamner Gay & Co.,
Inc., the amount of $9,973.18.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency ordinance:
(#32244-111494) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 1 to the City's contract with H. Hamner
Gay & Co., Inc., in connection with Carvins Cove Filter Plant
Improvements. Phase II, Contract C-2; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 485.)
ACTION:
Mrs. Bowles moved the adoption of Ordinance No. 32244-111494.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, White, INyatt, Bowies, Edwards
and Mayor Bowers ........... ; ............................ -6.
NAYS: Council Member McCadden .............................. 1.
BUDGET-TAXES-CITY GOVERNMENT-GRANTS-FLOOD
REDUCTION/CONTROL-FIFTH PLANNING DISTRICT COMMISSION:
The City Manager submitted a written report advising that on December
7, 1992, Council adopted a resolution supporting the Comprehensive
Regional Stormwater Management Study, authorizing the Fifth Planning
District Commission to serve as the City's agent for the
accomplishment of the study, and authorizing a contribution of up to
$251,000.00 of City funds to pay for the study; that Council included the
Comprehensive Regional Sto~,~vater Management Study as part of the
Five-Year Capital Improvement Program adopted on August 8, 1994,
and approved utility tax revenues previously collected to fund the
Roanoke RIver Flood Reduction Project as a local funding source; that
the purpose of the study is to provide a master plan for stormwater
management in the Roanoke Valley; that the Federal Emergency
Management Agency (FEMA) has awarded a Hazard Mitigation Grant to
160
ACTION:
partially fund the Comprehensive Regional Storrnwater Management
Study in the amount of $359,000.00, which amounts to 50 per cent of
the study and adminlatretion co~; and par~cipating local government
jurimJictions (Roanoke County, C,ty of Salem, Town of Vinton and City
of Roanoke) are providing their pre rats share of the remaining 50 per
cent based on watershed areas located in each jurisdiction and on
urbanization factors based on runoff from impervious surfaces.
It was further advised that the City's share of the study and
administration is $130,755.00, which represents 18.21 per cent of the
total cost of the study and administration of $718,000.00, with the share
of other jurisdictions, as follows:
FEMA Grant
Roanoke County
City of Salem
Town of Vinton
50.00% $359,000.00
20.17% 144,820.00
9.43% 67,707.00
2.19% 15,718.00
The City Manager recommended that Council transfer
$130,755.00 of utility tax revenues collected for the Roanoke River
Flood Reduction Project from Capital Projects Fund, Account No. 008-
0.56-9652.9003, to an account to be established by the Director of
F~nance entitled, "Comprehensive Re. gion.al Study", from which funds
ma.y. be expended to the Filth Planmng D~strict Commission to make
part, al payments for the study aa it progresses.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(f/32245-111494) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 486.)
Mr. McCadden moved the adoption of Ordinance No. 32245-
111494. The motion was seconded by Mr. Edwards and adopted by the
following vote:
161
i AYES: Council Members McCadden, Parrott, White, INyatt,.
Bowies, Edwards and Mayor Bowers
7
NAYS: Noc.: .............. -0.
DIRECTOR OF FINANCE-CITY MANAGER-PLANNING-
COMMUNICATIONS DEPARTMENT-MUNICIPAL AUDITOR-
MANAGEMENT AND BUDGET-YOUTH CORRECTIONAL FACILITIES-
CONSULTANTS REPORTS-LEASES: The City Manager submitted a
written report advising that City procurement practice for acquiring
telephone equipment in previous years has been to lease all telephone
instruments from AT&T; that a change in City practice occurred in
August 1993, at which time Council approved the in-place purchase of
most of the installed equipment for $199,000.00; that buyout of installed
leased equipment was accomplished with no additional funding
required, which will provide funds in subsequent years for needed
modernization; and six electronic telephone systems which were not
purchased during fiscal year 1993-94 were also leased from AT&T.
It was further advised that negotiations with AT&T to terminate
the remaining leases, in order to avoid lease charges in future years,
have been ongoing; and negotiation for purchase of the six electronic
telephone systems for $32,112.20 has been completed, with funding
available in the adopted fiscal year 1994-95 budget.
The City Manager recommended that Council authorize purchase
of six leased elec;,onic telephone systems, at a total cost of $32,112.20.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#32246-111494) A RESOLUTION providing for the purchase of
certain leased electronic telephone systems for use by the City, upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56, page 487.)
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32246-111494.
The motion was seconded by Mr. White and adopted by the following
vote:
162
AYES: Council Members McCadden, Parrott, INhite, INyatt,
Bowies, Edwards and Mayor Bowers
I
NAYS: None ............ -0.
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH-YOUTH
CORRECTIONAL FACILITIES: The City Manager submitted a written
report advising that the City of Roanoke has received Program Grant
No. 03CYO269106, in the amount of $83,322.00, from the U. S.
Department of Health and Human Services to administer Sanctuary's
Outreach program for runaway and homeless children, which funds
were to be used for the period September 1, 1994 through August 31,
t995; and the U. S. Department of Health and Human Services awards
grants for services for thres-year cycles, which total grant project
period is September 1, 1992 through August 31, 1995.
The City Manager recommended that Council approve the
following actions:
authorize the City Manager to execute grant agreement
and ancillary documents required to accept the United
States Department of Health and Human Services's
Runaway an.d Homeless Youth Program Grant No. i
03CYO269106, and
appropriate $83,322.00 of Federal grant funds to the
following revenue and expenditure accounts to be
established in the Grant Special Revenue Fund by the
Director of Finance:
1001 Regular Employee Salaries
1120 FICA
2030 Administrative Supplies
2051 Travel
$64,792.00
17,290.00
100.00
500.00
2066 Program Activities
64o.o0
Total $83,322.00
Federal Grant Revenue
$83,322.00
(For full text, see report on file in the City Clark's Office.)
Mr. McCadden offered the following
ordinance:
emergency budget
163
(#32247-111494) AN ORDINANCE to amend and reordain certain
t esctions of the 1994-95 GrInt Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 488.)
ACTION:
Mr. McCadden moved the adoption of Ordinance No. 32247-
111494. The met]on was seconded by Mrs. Bowies and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ..................................... 7.
NAYS: None
Mr. McCadden offered the following resolution:
(~32248-1114.94) A RESOLUTION authorizing the acceptance of
a certain grant offer made to the City of Roanoke by the United States
Department of Health and Human Services to administer Sanctuary's
Outreach Program for runaway and homeless children; and authorizing
the execution of the necessary documents.
(For full text of Resolution, see Resolution Book No. 56, page 489.)
ACTION:
Mr. McCadden moved the idoption of Resolution No. 32248-
111494. The mot]on wes seconded by Mrs. Bowies and adopted by the
following vote:
AYES: Council Members McCadden, Perrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ............................ 7.
NAYS: None .............................. -0.
BUDGET-GRANTS-LIBRARIES-DISABLED PERSONS: The City
Manager submitted a written report advising that Federal aid through
a LSCA Title I Grant for $7,310.43 has been approved for the Roanoke
City Public Ubrmy by The Library of Virginia for fiscal year 1994-95; and
the Roanoke City Public Library is a Subregional Library for visually
and physically disabled residents of the Fifth Planning District.
164
It was further advised that patron registration and materials
circulation have increased; that the micro-computer currently used with 1
the READS .p. rogram ia out-dated ar, d will not. support more than one J
READS function at a time; that multl-uesr vera,on of READS allows for
more automated READS functions to be performed simultaneously, and
is approved by the Library of Virginia Subregional Coordinator; and
Library Administration recommends that the Subregional Grant of
$7,310.43 be used for the following purposes:
replace current micro-computer with higher capacity
personal computer as a first step toward converaion to
multi-user version of READS;
continue hours of-existing part-time Library Aesistant to
m~ntain collection and files for the subregional program
for the visually and physically disabled; and
continue staff training in the use of enhanced micro-
computer equipment.
The City Manager recommended that Council concur in the
following actions:
I
accept the LSCA Title I Subregional Library for the Blind ~[]
Grant, in the amount of $7,310.43, and appropriate funds
to the following accounts to be established in the Grant
Fund:
$3,988.00 to Temporary Employee Wages,
Account No. 035-054-5042-1004;
$304.94 to FICA, Account No. 035-054-5042.
1120;
$217.49 to Training and Development,
Account No. 035-054-5042-2044; and
$2,802.00 to Equipment, Account No. 035.
054-5042-9005.
establish a revenue estimate of $7,310.43 for the
Subregional Title I Grant in the Grant Fund; and
authorize the City Manager, or his designee, to execute the
I necessary documents accepting the Grant for the Roanoke
City Public Library.
ACTION:
ACTION:
165
(For full text, see report on file in the City Clerk's Office.)
Mm. Bowles offered the following emergency budget ordinance:
(#32249-111494) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 490.)
Mrs. Bowles moved the adoption of Ordinance No. 32249-111494.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ........... - ........... 7.
NAYS: None ....................................... -0.
Mrs. Bowies offered the following resolution:
(#32250-111494) A RESOLUTION accepting a Library Services
and Construction Act (LSCA) Title I Grant for the Roanoke City Public
Library.
(For full text of Resolution, see Resolution Book No. 56, page 49t.)
Mrs. Bowles moved the adoption of Resolution No. 32250-111494.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowem .................... 7.
NAYS: None .............................. 4).
166
BUDGET-HUMAN .DEVELOPMEN.T.-~RANTS-FD.E..TC: The City
.Manager aubrnitted, a wntten repo_rt, ad.vis,ng that the City of Roa.no. ke
the grant racipmnt for Fifth D,strict Employment and Tra,n,ng
Consortium (FDETC) funding; that Council must appropriate funding for
all grants and other funds received by the Consortium; and the
Governor's Employment and Training Department (GETD) has sent
Notices of Award to the Consortium for programs which include on-the-
job training, work experience, job related education, classroom training,
job placement activities, end remedial education in the following
amounts:
Title II-A (Adult-Age 22 and over), Notice of Award No. 95-
03-01, $458,203.00;
Title II-C (Youth-Ages 1621), Notice of Award No. 95-03-02,
$305,655.00; and
Title III-F (Dislocated Workers), Notice of Award No. E-O1,
$347,979.00.
It was further advised that the Govemor's Employment and
Training Depa~'b,.ant has sent to the Consortium the following Notices
of Award: I
Notice of Award No. OK-01, in the amount of $171,966.00,
for the Opportunity Knocks 1994 program year which is a
comprehensive youth service project designed to enhance
the educational levels and employment options available
to Virginia's at-risk youth (ages 18-25); and
Notice of Award No. 94-03-05, in the amount of $42,847.00,
which is a Title II incentive award to be used for Program
Year 1994 programs for youth and will be allocated to the
Title II.C program for the year, with planned programs to
include job related education, classroom training, job
placement activities and remedial education for youth.
The City Manager recommended that Council appropriate funding
for the Fifth District Employment and Training Consortium totalling
$1,326,649.00 and increase the revenue estimate by $1,326,649.00 in
accounts to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.) I
ACTION:
167
Mr. McCadden offered the following emergency budget
ordinance:
(#32251-111494) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 492.)
Mr. McCadden moved the adoption of Ordinance No. 32251-
111494. The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers .................... 7.
NAYS: None .......................................... -0.
INSURANCE-CITY EMPLOYEES: The City Manager submitted a
written report advising that the present two-year dental insurance
contract with Delta Dental Plan of Virginia expires on December 31,
1994; that the City currently contributes $8.16 per month toward the
"employee only" rate for dental insurance; and specifications were
developed and a Request for Proposals was mailed to 12 companies on
September 16, 1994, with three responses having been received.
It was explained that premium income, when compared to dental
claims and administrative expenses during the contract period, has
been virtually the same; that infommtionsl meetings were held with two
dental care companies in order to rank them according to the needs of
the City; and negotiations were conducted with the first ranked vendor,
Delta Dental Plan of Virginia.
The City Manager recommended that Council authorize award of
a contract for dental care insurance to Delta Dental Plan of Virginia for
a period of two years beginning January 1, 1995 and ending December
31, 1996, for coverage and rates more fully described in the report and
under the tarrns and conditions in the City's present contract with such
firm, except as otherwise noted in the report, and that the City Manager
be authorized to execute the contract, in a foden to be approved by the
168
ACTION:
City Attomey, and with the understanding that Delta Dental Plan of
Virginia will provide the City Manager with said contract for execution
no later than December 15, 1994.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(ft32252-111494) A RESOLUTION authorizing the execution of a
contract and related documents with Delta Dental Plan of Virginia to
provide group dental insurance forerr~loyses of the City and members
of their families.
(For full text of Resolution, see Resolution Book No. 56, page 497.)
Mr. Pan'off moved the adoption of Resolution No. 32252-111494.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers .............. 7.
NAYS: None ................................. -0.
REPORTS OF COMMITTEES:
PARKS AND RECREATION-HOUSING/AUTHORITY.WATER
RESOURCES: Council Member Elizabeth T. Bowles, Chairperson of the
Water Resoumes Committee, presented a written report on behalf of the
Committee, with regard to the donation of the Lansdowne Park
Recreational Facility from the City of Roanoke Redevelopment and
Housing Authority to the City to be used for park purposes.
A staff report advised that the Lansdowne Park Recreational
Facility contains 4.2141 acres and includes a baseball diamond, two
basketball courts, a playground and a shelter; that the City of Roanoke
Redevelopment and Housing Authority acquired the site and developed
the park for use by Lansdowne residents with assistance from Total
Action Against Poverty, Alan L. Amos, Inc., and City staff; that the
Comprehensive Parks and Recreation Plan identified a need for
additional recreational sites in the northwest quadrant of the City, and
addition of this newly developed four acrs parcel will help balance the
169
distribution of recreationa! facilities In Roanoke; and City
I Comprehensive Plan confo~n~ty was addressed by the City Planning
Commission during its October 5, 1994 meeting, and the Planning
Commission is considering an approlxiate name for the proposed park,
with a recommendation to be forwarded to Council.
It wes explained that the City of Roanoke Redevelopment and
Housing Authority has offered to transfer the park to the City; that
acceptance of the park would provide park and playground facilities to
all citizens in the Melrose/Salem Turnpike/24th Street area of the City;
and value of the property for tax assessment purposes is $106,000.00,
however, the Housing Authority is exempt from taxes on the property.
The Water Resources Committee recommended that Council
authorize the appropriate City officials to accept the donation of the
Lansdowne Park Recreational Facility, Official Tax No. 2420208, from
the City of Roanoke Redevelopment and Housing Authority to be used
for park purposes.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(~32253-111494) AN ORDINANCE authorizing the acceptance of
the donation of the Lansdowne Park Recreation Facility, Official Tax No.
2420208, from the City of Roanoke Redevelopment and Housing
Authority to be used for park purposes, upon certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 498.)
ACTION:
Mrs. Bowies moved the adoption of Ordinance No. 32253-111494.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers .... = ............ 7.
NAYS: None ................. ~ .................. -0.
170
ACTION:
PARKS AND RECREATION-PLANNING-HOUSING/AUTHORITY:
A report of the City Planning Commission, advising that the City of
Roanoke Redevelopment and Housing Authority has offered to donate
a 4.2141 acrs parcel of land known as the Lanedowna Park Recreational
Facility to the City of Roanoke; that the proposed park site is situated
across from the Lansdowne public housing project on Salem Turnpike
adjacent to the Melrose Branch Library, and the proposed park has
been developed for racraational use and consists of a baseball
diamond, two basketball courts, a playground, and shelter; that the
park facility, as an addition to the City's parks system, has not been
officially named; and the Roanoke City Parks and Recreation
Department has suggested that the park be officially designated in
name as "Horton Pmt~' in honor of an emty property owner, was before
Council.
The City Planning Commission recommended that the area
currently known as the Lansdowne Park Recreational Facility be
designated as a City park in accordance with Roanoke Vision. the City's
adopted comprehensive plan and the City's Comprehensive Parks and
Recreation Master Plan; and that the proposed City park be officially
named "Horton Park".
(For full text, see report on file in the City Clerk's Office.) I
Mrs. Bowies offered the following resolution:
(#32254-111494) A RESOLUTION designating a certain area
located adjacent to the Melrose Branch Library as a City park and
providing a name for the City's new park.
(For full text of Resolution, see Resolution Book No. 56, page 498.)
Mrs. Bowies moved the edoption of Resolution No. 32254-111494.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ................................. 7.
NAYS: None
UNFINISHED BUSINESS: None.
ACTION:
171
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 32219 permanently
vacating, discontinuing and closing that portion of Baker Avenue,
between 25th Street and 30th Street, N. W., having previously been
before the Council for its first reading on Monday, October 10, 1994,
read and adopted on its first reading and laid over, was again before the
body, Mr. White olfering the following for its second reading and final
adoption:
(#32219-111494) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56, page 476.)
Mr. White moved the adoption of Ordinance No. 32219-111494.
The motion was seconded by Ms. Wyatt.
Norfolk Southern Railway officials having previously raised
question with regard to the street closure, Edward R. Tucker, City
Planner, stated that Norfolk Southern has advised that they are
satisfied with the agreement that was worked out with the petitioner.
Frank W. Martin, representing the petitioner, appeared before
Council in support of the request.
Ordinance No. 32219-111494 was adopted, on its second reading,
by the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers .............................. 7.
NAYS: Nono
EASEMENTS-CITY PROPERTY-INDUSTRIES-BELL ATLANTIC-VA,
INC.-WATER RESOURCES: Ordinance No. 32236 authorizing execution
of a deed of easement granting Bell Atlantic-Virginia, Inc., a 20-foot
wide public utility easement across City-owned property located within
the Roanoke Centre for Industry and Technology, identified as Official
Tax No. 7230101, upon certain terms and conditions, as more fully set
foritt in a report of the Water Resources Committee dated October 24,
172
ACTION:
ACTION:
1994, having previously been before the Council for its first reading on
Monday, October 24, 1994, read and adopted on its first reading a. nd ~
laid over, was again before the body, Mr. Parrott offering the follow;ng
for its second reading end final adoption:
(#32236-111494) AN ORDINANCE authorizing the execution of a
deed of easement granting Bell Atlantic-V':rginia, Inc., a public utility
easement across City-owned property located within the Roanoke
Centre for Industry and Technology ('RCIT') identified by Roanoke City
Tax Map No. 7230101, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56, page 478.)
Mr. Parrott moved the adoption of Ordinance No. 32236-111494.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowies, Edwards
and Mayor Bowers .............................. ---6.
NAYS: Council Member McCadden ............. 1.
EASEMENTS-CITY PROPERTY-WATER RESOURCES: Ordinance
No. 32237 authorizing relocation, vacation and dedication of a new
waterline easement on property identified as Official Tax No. 6650101
and occupied by Lowe's Home Center, Inc., upon certain terms and
conditions, aa more particularly set forth in a report of the Water
Resources Committee dated October 24, 1994, having previously been
before the Council for its first reading on Monday, October 24, 1994,
read and adopted on its first reading and laid over, was again before the
body, Mrs. Bowies offering the following for its second reading and
final adoption:
(#32237-111494) AN ORDINANCE authorizing the relocation,
vacation, and dedication of a certain waterline easement on property
identified by Roanoke City Tax Map No. 6650101, located in the City of
Roanoke, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 56, page 479.)
Mrs. Bowies moved the adoption of Ordinance No. 32237-111494.
The motion was seconded by Mr. McCadden and adopted by the
following vote: I
ACTION:
173
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edward~ end Mayor Bowers .............. : .................. 7.
NAYS: Nor--
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 12:45 p.m., the Mayor declared the meeting in recess.
At 1:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Ms. Wyatt moved that each Member of City Council certify to the best
of his or her knowiedge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members McCaddan, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ......................... 7.
NAYS: None
OATHS OF OFFICE-COMMITTEES-TRAFFIC: The Mayor advised
that the te,,,, of Delvis O. McCadden as a member of the City of
Roanoke Transportation Safety Commission expired on October 3t,
1994, and called for nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Delvis O.
McCadden.
There being no further nominations, Mr. McCadden was reelected
as a member of the City of Roanoke Transportation Safety Commission,
for a term ending October 31, 1998, by the following vote:
174
ACTION:
ACTION:
ACTION:
FOR MR, MCCADDEN: Co,,ncil Members McCadden, Parrott,
White, Wyatt, Bowles, Edwards and Mayor Bowers .... ~ -- -7. !
I
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the terms of William E. Skasn,
Viola N. Campbell, Katherine G. Cochran, Martin Jeffrey, Charles W.
Hancock, Ronaid H. Miller, Florins Thomhill, and Barbara N. Duerk as
members of the Roanoke Neighborhood Partnership Steering
Committee will expire on November 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowies placed in nomination the names of William E. Skesn,
Viola N. Campbell, Katherine G. Cochran, Martin Jeffrey, Charles W.
Hancock, Ronald H. Miller, Florins Thomhill, and Barbara N. Duerk.
There being no further nominations, Ms. Cochran, Ms. Campbell,
and Messrs. Skeen and Jeffrey were reelected for te¢,~ ending
November 30, 1997, and Ms. Duerk, Ms. Thomhill, and Messrs. Hancock
and Miller were reelected for terms ending November 30, 1995, as
members of the Roanoke Neighborhood Partnership Steering
Committee, by the following vote:
FOR MS. COCHRAN, MS. CAMPBELL, MS. DUERK, MS. ·
THORNHILL AND MESSRS. SKEEN, JEFFREY, HANCOCK AND MILLER:
Council Members McCadden, Parrott, White, Wyatt, Bowles, Edwards
and Mayor Bowers .... ~ .................... 7.
Inasmuch as Viola N. Campbell and Ronald H. Miller are not
residents of the City of Roanoke, Mrs. Bowies moved that the City
residency requirement for persons serving on authorities, boards,
commissions and committees appointed by the Council be waived in
this specific instance. The motion was seconded by Ms. Wyatt and
unanimously adopted.
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDiNG
DEPARTMENT: The Mayor advised that the five-year ts,,~,, of Gene Wirt
as a member of the Building Maintenance Division of the City's Board
of Building Code Appeals expired on November 10, 1994, and called for
nominations to fill the vacancy.
Ms. Bowies placed in nomination the name of Gene Wirt.
175
There being no further nominations, Mr. Wirt was reelected as a
member of the Building Maintenance Division of the City's Board of
Building Code Appeals, for s term ending November 10, 1999, by the
following vote:
ACTION:
FOR MR. WIRT: Council Members McCadden, Parrott, White,
Wyatt, Bowles, Edwards and Mayor Bowers .... --7.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Mayor advised that the four year terms of William C. Holland and
George M. McMillan as members of the Advisory Board of Human
Development will expire on November 30, 1994, and called for
nominations to fill the vacancies.
Mrs. Bowles placed in nomination the names of William C.
Holland and George M. McMillan.
There being no further nominations, Messrs. Holland and
McMillan were reelected as members of the Advisory Board of Human
Development, for terms ending November 30, 1998, by the following
vote:
ACTION:
FOR MESSRS. HOLLAND AND MCMILLAN: Council
Members McCadden, Parrott, White, Wyatt, Bowles, Edwards and
Mayor Bowers .............. -7.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the City of Roanoke
Redevelopment and Housing Authority Board of Commissioners,
created by the resignation of M. Wendy O'Neil, for a term ending
August 31, 1998, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Thaddeus H.
Hale, Jr.
There being no further nominations, Mr. Hale was elected as a
Commissioner of the City of Roanoke Redevelopment and Housing
Authority to fill the unexpired term of M. Wendy O'Neil, resigned, ending
August 31, 1998, by the following vote:
ACTION:
FOR MR. HALE: Council Members McCadden, Parrott, White,
Wyatt, Bowles, Edwards and Mayor Bowers .............. 7.
176
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER:
The Mayor advised that there is a ~acancy on the Roanoke Civic Center
Commission, created by the ineligibility of James W. Burl(s, Jr., to serve
another term, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Calvin H. Johnson.
There being no further nominations, Mr. Johnson was elected as
a member of the Roanoke Civic Center Commission for a term ending
September 30, 1997, by the following vote:
FOR MR. JOHNSON: Council Membere McCadden, Parrott,
White, Wyatt, Bowies, Edward~ and Mayor Bowers ............
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT:
The Mayor advised that there is a vacancy on the Personnel and
Employment Practices Commission, created by the ineligibility of
John R. Larew to serve another te,,,,, and called for nominations to fill
the vacancy.
Ms. Wyatt placed in nomination the name of Jeannette E. Hardin.
There being no further nominations, Ms. H.ardin was e. lected as I'
a member of the Personnel and Employment Pract,ces Comm,ssion for
a term ending June 30, 1997, by the following vote:
FOR MS. NARDIN: Council Members McCadden, Parrott, White,
Wyatt, Bowles, Edwards and Mayor Bowem ............. 7.
At 1:30 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James
D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr., City
Attorney; James D. Gdsso, Director of Finance; and Mary F. Parker, City
Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
177
The Pledge of Allegiance to the Flag of the United States of
I America was led by Mayor Bowers.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, November 14, 1994, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the request
of Houston Bell that the City of Roanoke alter and close by temporary
barricade that portion of Belle Alre Circle, S. W., approximately 230 feet
in length, extending to and from Brandon Avenue, S. W., the matter was
before the body.
Legal advertisement of the public hearing was published in the
Roanoke l~mes & World.News on Friday, October 28, 1994, and Friday,
November 4, 1994.
(See publisher's affidavit on file in the City Clerk's Off;ce.)
A report of the City Planning Commission recommending
approval of the request to close Belle Alre Circle, S. W., on a temporary
basis for a specified time period of one year from the date of adoption
of the ordinance providing for said closure, but without vacation of any
part of the street right-of-way, thereby recommending that said closure
be effected by barricade, as described on Map "B" attached to the
report, subject to tho following conditions, was before Council.
The applicant shall provide for the construction and
installation of a physical barrier at the intersection of Belle
Alre Circle, S. W., and Brandon Avenue, S. W., designed to
be opened, removed or knocked down. The design and
installation of the barrier shall be subject to approval of
the City Fire Department.
City staff shall review the effectiveness and overall impact
of the temporary closure on the adjacent community
during the one year period of closure. City staff will report
its findings to the Planning Commission within three
months of the time period to provide for a final
recommendation to City Council on the question of
permanent closure by barricade.
178
ACTION:
ff the specified barricade has not been installed by the
applicant and approved by the City Fire Department within
s p..eriod of twelve (t2) months from the date of the
ordinance providing for the subject temporary closure,
said ordinance shall become null and void with no further
action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. INhits moved that the following ordinance be placed upon its
first reading:
(f/32255) AN ORDINANCE authorizing the alteration and closing
by temporary barricade of a certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, sss Ordinance Book No. 56, page 500.)
The motion was seconded by Mr. McCadden.
The Mayor inquired ff there were parsons present who would like
to address Council with regard to the request.
Dr. Houston L. B.e!l, petitioner, 3815 Belle Aire Circle, S.W., i
appeared before Counc, I ,n support of the request
Dr. Bell requested that the City fund all necessary costs for the
barricade; whereupon, Edward R. Tucker, City Planner, noted that from
the outset, the applicant has requested that the City pay the cost of any
necessary structures such as cul-de-sacs, barricades, etc. He
explained that the City Planning Commission originally recommended
to Council on a 3 - 2 vote that the request be approved, and Council
after hearing dissention among property owners as to where the
barricade and the cul-de-sac would be located, referred the matter back
to the City Planning Commission to meet with residents of the area, and
following further review, the Planning Commission recommended that
a turnaround be provided at the "T"-ssction of the street, along with
appropriate signs alerting the public to the dead-end and to the no
thoroughfare area. He advised that the City Planning Commission now
recommends that Council approve the request, however, the Planning
Commission has not offered a recommendation with regard to which
party would be responsible for costs incurred inasmuch as the
Planning Commission felt it should be the prerogative of Council. Mr.
179
Tucker noted that since closure ie recommended for approval on a one
year trial period basil, that since City staff will report to Council with s
recommendation as to whether the barricade is a solid, sound and
effective idea, and since the barricade is a temporary measure, it is the
opinion of City staff that the barricade should be installed at City
expense.
Following discussion of the question, Mr. Edwards moved that
Ordinance No. 32255 be amended to provide that the temporary
barricade will be installed at City expense. The motion was seconded
by Mr. McCadden and unanimously adopted.
Mr. Hugh A. Meagher, 1201 Crestmoor Drive, S. W., advised that
the Board of Directors of the Greater Deyerle Neighborhood
Association, supports the request of Dr. Bell, and presented petitions
signed by 14 persons in favor of closing the east end of Belle Aim
Circle, S. W., and three petitions in opposition to the request.
(See petitions on file in the City Clerk's Office.)
Ordinance No. 32255, es above amended, was adopted on its first
reading by the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowered- .................... 7.
NAYS: None ....
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 11, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Trinity
Evangelical Lutheran Church that property located at the southeast
coroer of the intersection of Greenland and Epperly Avenues, N. W.,
described as Official Tax Nos. 2161001, 2161003 and 2161025, be
rezoned from RM-2, Residential Multi-Family, Medium Density District,
to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner, the matter was before the body.
180
ACTION:
Legal advertisement of the public hearing was published in the
Roanoke Times & Worid-New~ on Friday, October 28, 1994, and Friday,
November 4, 1994.
(Sss publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning ia to provide for construction of
parldng lot facilities and other church related structures that would
complement the existing church and neighborhood, was before
Council.
The Planning Commission recommended that Council approve
the request for rezoning which would place all contiguous property
under one ownership into the same zoning district classification to
facilitate the conditional development of the property; and development
of the site as an additional off-strsst church perking area would provide
a transitional and buffer ama from the major arterial corridor (Route 11,
William. son Road) to the residential uses to the west and south of the
property.
(For full text, see report on file in the City Clerk's Office.)
Mrs...Bo~ss moved that the following ordinance be placed upon
its first read,ng:
(~32256) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 216, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 502.)
The motion was seconded by Mr. Edwards.
Mrs. Bowles called attention to an error in the legal description
which refers to Greenland Avenue and Epperiy Avenue, N. W., however,
the legal description should be corrected to Greenlawn Avenue and
Epperly Avenue, N. W.
W. Michael Woolwine, Attorney representing the petitioner,
appeared before Council in support of the request of his client and
called attention to an error in one of the Official Tax Nos. which should
ACTION:
ACTION:
181
be corrected to read Official Tax No. 2161002 instead of 2161003;
whereupon, the Chair requested that the ordinance be corrected to
reflect the two abovede~cdbed revisions.
Ordinance No. 32256, as above amended, was adopted on its first
reading by the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowies, Edwards and Mayor Bowers ..... 7.
NAYS: None
OTHER HEARINGS OF CITIZENS: None.
CITY MANAGER-COUNCIL: An oral request of the City Manager
that Council meet in Executive Session to discuss a matter of actual
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter of actual
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members McCadden, Parrott, White, Wyatt,
Bowles, Edwards and Mayor Bowers ............................. 7.
NAYS: None
At 7:35 p.m., the Mayor declared the meeting in recess.
At 9:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Mr. McCaddsn who left the meeting
during the Executive Session.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
182
of InformaUon Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was c.o. nvened I
were heard, discussed or considered by City Council. The motion was
·
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Membere Parrott, White, Wyatt, Bowles, Edwards
and Mayor Bowers ......... : .......... -6.
NAYS: None
(Council Member McCadden was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 9:02 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
183
REGULAR WEEKLY SESSION ...... ROANOKE CIT~ COUNCIL
November 28, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, November 28, 1994, st 10:00 a.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, ~ of
Section 2-15, Rules of Procedure. Code of the City of Roanoke (1979), as amended.
PRESENT: Council Member~ William iNhits, Sr., Linda F. Wyatt, Elizabeth T.
Bowles, John S. Edwards, Delvis O. McCedden, John H. Parrott and Mayor
David A. Bowers ......................................... 7.
ABSENT: None ............................ --0.
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attomey; James D. Grisso,
Director of Finance; and Mary F. Perker, City Clerk.
The meeting was opened with a prayer by The Reverend Thomas F. Stocks,
Pastor, Rosalind Hills Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: Mr. McCedden
offered the following resolution commending and congratulating the
Roanoke Catholic School Celtics for an outstanding football season,
culminating in the team's winning the Virginia Independent Schools
Association, Division I, Football Championship:
(#32257-112894) A RESOLUTION commending and
congratulating the Roanoke Catholic School Celtics for an outstanding
football season, culminating in the team's winning the Virginia
Independent Schools Association, Division I, Football Championship.
(For full text of Resolution, see Resolution Book No. 56, page 503.)
184
ACTION:
ACTION:
Mr. McCadden moved the adoption of Resolution No. 32257-
112894. The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, INyatt, Bowies, Edwards,
McCadden and Mayor Bowers ........ --6.
NAYS: None .................... -----0.
(Council Member Parrott was out of the Council Chamber.)
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a matter with regard to actual litigation; and to discuss
personnel m~ltom relating to vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .......................... 7.
NAYS: None .............................. -O.
185
CITY MANAGER-COUNCIL: A report of the. City Manager
[]
· r~...uesting that Council meet in Executive Session to dmacuas a matter
w~th regard to actual litigation, pumuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), aa amended, wes before the body.
(For full text, see report on file in the City Clerk'a Office.)
ACTION:
Mrs. Bowies moved that Council concur in the request of the City
Manager to convene in Executive Session to diacuss a matter with
regard to actual litigation, pursuant to Section 2.1.344 (A)(7), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Edwards
and adopted by the following vote:
AYES: Council Members Wltite, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ............. - ........... 7.
NAYS: None
NEIGHBORHOOD ORGANIZATIONS.PLANNING: A report of the
City Manager advising that the Urban Summit to be held on
December 8, 1994, in Richmond, Virginia, is a critical meeting in the
beginning of a serious dialogue of the future of urban centers within the
· Commonv.ve... alth of ~rginia; that in addition .t.o the Mayor and Members
of Council, the City Attorney and the City Manager, it would be
appropriate to invite as many interested neighborbood leaders to
participate in this broad baaed discussion; and to that end, he has
requested that John R. Mettles, Chief of Community Planning, extend
an invitation to each neighborhood organization regarding a
representative from their neighborhood attending the Urban Summit,
was before the body.
It was further advised that to date, five neighborhood leaders
have tentatively accepted the City'a invitation, and the necessary travel
arrangements will be made and sufficient funds are available in
operating accounts.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report be received and tiled. The
motion was seconded by Mr. Edwards and adopted by the following
vote:
186
ACTION:
ACTION:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ....... 7.
NAYS: None..
DIRECT.O.R OF FINANCE-ANNUAL REPORTS-PENSIONS: A
report of the D, rector of Finance transmitting the 1994 Annual Report
of the Pension Plan, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the report be received and filed. The
motion was seconded by Mr. Edwards and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ................................. 7.
NAYS: Nono
OATHS OF OFFICE-COMMITTEES-CIVIC CENTER: A report of
qualification of Calvin H. Johnson as a member of the Roanoke Civic
Center Commission, for a term ending September 30, 1997, was before
Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .............................. 7.
NAYS: Non= ...................................... --0.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
187
ZONING-ANNUAL REPORTS-SPECIAL PERMITS-WRABA-
SPECIAL SERVICE DISTRICT: Roger D. Dalton, Executive Director,
Williamson Road Area Business Association, appeared before Council
and presented a report on past, current and future activities of the
W111iamson Road Area Business Association (WRABA). He explained
that WRABA was established in 1981 as an outgrowth of the Williamson
Road Action Forum which was formed in 1980 to deal with certain
critical community issues in the Williamson Road area and since that
time, significant accomplishments have taken place; viz:
development of a comprehensive urban design catalog
development of Gateway Park at Williamson Road and
Orange Avenue
development of Andrews Park at Williarnson Road and
Herehberger Road
renovation of Oakland Elementary School
removal of undesirable housing and businesses
renovation of the Lee Theatre
installation of critically needed storm drainage
improvements, and
completion of Breckinridge Middle School landscaping.
Mr. Dalton expressed appreciation to Council for working with
the Williamson Road Area Business Association and for establishing
the Williamson Road Special Service District which has generated
additional revenue and will continue to be the catalyst for improving the
aree's economy and quality of life. He discussed actions taken by the
organization during the past year to move toward its goal of
revitalization, as well as future plans for a new Williamson Road area.
On behalf of the Williamson Road Area Business Association, Mr.
Dalton expressed appreciation for Council's continued support,
advising that all persons strive for the same goals; viz: an unrivaled
quality of life, good jobs, a vibrant economy, and first class educational
188
opportunities. He stated that the Williamson Road Area Business
Association will work hard to attain thoss goals and urged that Council
continue to work with the organization.
(See statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Mr. Dalton would be received and filed.
ANNUAL REPORTS-DOWNTOWN ROANOKE, INCORPORATED:
John P. Grove, President, Downtown Roanoke, Inc., appeared before
Council and presented the 1994 Annual Report and an eight minute
audio/visual presentation.
(See annual report on file in the City Clerk's Office.)
Mr. Grove advised that in anticipation of the opening of the Hotel
Roanoke/Conference Center and other projects that accompany such
a large undertaking, Downtown Roanoke, Inc., is prepared to lead the
center city into the next phase of development. He stated that over the
coming year, the focus will be on building downtown Roanoke's
reputation as an arta/antertainment center for weetem Virginia, while
developing the infrastructure necessary to sustain a growing downtown
residential community, along with a plan to guide development in all
areas of the downtown service district into the 21st century. He
expressed appreciation for Council's support during the past year and
advised that Downtown Roanoke, Inc., looks forward to working with
the City in the future.
· Mr. McCadden encouraged Downtown Roanoke, Inc., in
conJunction with the City of Roanoke, to address the issue of parking
for downtown residents, advising that lack of parking hinders the
growth of downtown housing development; whereupon, Mr. Grove
stated that officials of Downtown Roanoke are aware of the concern
and they have discussed the matter with City officials.
Vice-Mayor Edwards advised that living facilities such as
townhousee and apartments, etc., would be an asset to downtown
Roanoke, and encouraged the involvement of Downtown Roanoke, Inc.
Mr. White spoke in support of a marketing strategy that would
call attention to the fact that downtown Roanoke is "everyone's
neighborhood".
189
Mr. Parrott advised that there are a numbs, r of things that can be
i done to encourage development/ ,n downtown Roanoke,
con.s, tnJction
and requested information on the identity of downtown developers and
restrictions, if any, that are imposed by the City that may act as a
deterrent to downtown development/construction.
Mrs. Bowles expressed appreciation for the strong leadership of
Downtown Roanoke, Inc., end stated that the City should be marketed
in every possible way.
Ms. Wyatt advised that Roanoke is a large country town,
however, the locality does not always take advantage of a uniqueness
that no other city in the Commonwealth of Virginia enjoys, and she
encouraged Downtown Roanoke, Inc., to give consideration to
sponsonng those kinds of folk art/country music activities that will call
attention to the uniqueness of the Roanoke Valley and attract visitors
to Roanoke's mountains and to its culture.
Without objection by Council, the Mayor advised that the remarks
of Mr. Grove would be received and filed.
BUD(?.ET-GREENWAY SYSTEM: Robert H. Fe..tzer, representing
I .Val. ley 13es,,::;dl Foundation, appeared before Council and
presented
bnefing on a grsenway system for the Roanoke Valley. He advised that
greenwaya are corridors of protected open space managed for
conservation, recreation and educational purposes which usually
follow natural corridors such as rivers, floodplains, valleys and
ridgetops or man-made corridors such as abandoned railroads, utility
lines, atc., and greenways link natural reserves, cultural features and
historic sites with towns and cities. He noted that greenways have
caught on in many areas because they are a cost effective way to
attract business and to greatly improve the quality of life of a region.
He explained that the Roanoke Greenway System will connect the
Appalachian Trail, the Blue Ridge Parkway and the mountains to the
City of Roanoke, advising that Roanoke has a history of transportation,
and today's needs demand more of the "Transportation City" by
providing citizens and visitors with a transportation link to meet the
recreation, economic and environmental needs of a city the size of
Roanoke.
190
Mr. Fetzer called attention to grssnways in other cities such as
Raleigh-Durham, North Carolina, Knoxville, Tennessee, Chattanooga,
Tennessee, and San Antonio, Texas, and pointed out that although
Roanoke is the largest and most cosmopolitan city in southwest
Virginia, it lags behind other cities and towns in the region in terms of
a greenways system, with Lynchburg, Danville, Bedford, Marion and
Lee County having all received ISTEA grants to develop graenways
trails. He explained that a greenways system has the potential to
impact a city in a wide variety of ways by increasing its economic
potential, by becoming a major recreational and educational amenity,
by helping to manage storm water and by preserving the wildlife and
plant habitats. He called attention to several studies that have been
commissioned by the City since 1908, as well as numerous stretches
of the Roanoke area that are ready to happen; viz:
Wasena Park can be upgraded to become the hub from
which stretches of greenway emanate, such as the old
road from Roanoke Memorial Hospital to Mill Mountain
Zoo and Park, the stretch from Roanoke Memorial Hospital
to Community Hospital, the stretch from Community
Hospital to Hotel Roanoke, the stretch along the river
where proposed sawer line interceptors will run, and
stretches along, streams and creeks to make links between
parks, supporting facilities and neighborhoods, thereby
establishing an interconnecting web of green space tying
Roanoke's neighborhoods together and insuring that they
remain vital.
Mr. Fetter called attention to expansion of the system throughout
the region, which graenway can eventually be extended to Vinton,
Salem, Montgomery County, Explore Park, Smith Mountain Lake,
Virginia Tech and the New River Valley.
Mr. Fetzer explained that a greenways committee currently exists
and has met on several occasions, however, the Mayor is requested to
appoint a greenways commission to lead the City and the region in
upgrading and solidifying the greenways master plan, which, once in
place, will enable the Commission to work with utility companies,
businesses and other landowners to begin implementation. In
conclusion, he advised that the scenic beauty and accessible location
of the Roanoke Valley are its most valuable and marketable assets, that
191
there is a need to capitaliza on these assets, and a gresnweys pr.o.j, ect
I is an excellent way to cost effectively turn Roanoke into a competitive
drawing card for business and residents.
Lucy EIIiott, representing Valley Beautiful Foundation, expressed
appreciation for Council's consideration of a greanways system for the
Roanoke Valley. She advised that Valley Beautiful, since its inception
in 1981, has worked to enhance the quality of life in the Roanoke Valley
not only by encouraging the planting of trees and other vegetation but
also through the preservation of the scenic beauty of the area. She
called attention to meetings that have been held to learn more about the
greenways system and noted that organizations such as Explore Park,
garden clubs, bird clubs, the Science Museum of Southwestern
Virginia, hiking and biking groups and other interested citizens are all
eager to form a coalition to move the concept forward. She advised
that the idea has been studied and restudied and now is the time to
proceed and urged that Council appoint a greenways commission to
study past plans and to recommend a future plan, with the greenways
commission to be directed to cooperate with other Roanoke Valley
localities in planning a joint graenways system.
Mr. McCadden move..d that the matter be referred to the City
I Manager to develop a potential greenways system for the area
Roan.o. ke
and to 1995-96 budget study for report to Council. The mobon was
seconded by Ms. Wyatt and adopted.
The City Manager noted that $31,000.00 was included in the City's
Capital Maintenance and Equipment Replacement Program to move the
issue forward within the context of certain of the transmission lines that
will be laid in regard to expansion of the Sewage Treatment Plant;
therefore, it is a matter that Council has already begun to address. He
pointed out that the rngionslization issue is critical because many of
the trails that were mentioned run across the lines of other
jurisdictions. He explained that his time would be spent in two areas;
viz: (1) to provide Council with a target date as to when the work
already authorized will be completed, and (2) involvement, if any, by
other Roanoke Valley jurisdictions.
OTHER HEARING OF CITIZENS: None.
192
At 11:15 a.m., the Mayor declared the meeting in recess.
At 11:28 a.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
PETITIONS AND COMMUNICATIONS:
BUDGET-GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Grant No. 6146
-$23,043.00 for the Chapter I Program
Assistance to provide funds to meet the
special education needs of educationally
deprived children at four targeted Chapter I
schools. The Program will be reimbursed 100
par cent by Federal funds.
Grant No. 6769
Grant No. 6775 -
-$8,314.00 for the 1994.95 Perkins Act
Program to provide funds for vocational
instructors and equipment. The Program will
be rsimbumed 100 percent by Federal funds.
$13,500.00 for the Volunteer Utsrscy Program
for 1994-95 to provide pass-through funds to
be sent to the support of the Roanoke
Volunteer Literacy Program. The Program
will be funded by Federal funds.
Grant No. 6928 -
$39,100.00 for the Homeless Assistance
Program to provide instructional services to
homeless students. The Program will be
raimbursed by Federal funds in the amount of
$33,000.00, with a local match of $6,100.00.
Grant No. 6525 -
$5,264.00 for the 1994-95 Early Intervention
Program to provide sensory integration
training for special education staff and
sensory integration services for identified
mtw..o-year olds. The Program will be
tmbureed 100 per cent by Federal funds.
193
A report of the Director of Finance concurring in the request of
I the School Board, advising that the Homeless Assistance Program
grant requires a local match of $6,100.00, which funding is available in
Tuition In-State, Account No. 030-060-6001-6229-0382, wes also before
Council.
(For full text, sss communication and report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget ordinance:
(~32258.112894) AN ORDINANCE to amend and reordain certain
sections of the 199495 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 504.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32258-112894.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
I McCadden, Parrott and Mayor Bowers ............ 7.
NAYS: Non.- ........................... -6.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: Nons.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CITY SHERIFF-CITY JAIL-GRANTS-SCHOOLS: The City
Manager submitted a written report advising that funding for
continuation of the Roanoke City Jail's Adult BssiCEducation Program
for fiscal year 1994-95 was requested by the Roanoke City School
Division and approved by the State Department of Education; and on
August 22, 1994, Council approved a report requesting acceptance of
Federal pass-through funds from the State and appropriated the City's
share, as follows:
194
State Department of
Education Funding
Local Cash Match
$18,500.00 I
1.833.00
Total Adult Basic Education
Program Funding
$18,333.00
It was further advised that Council referred the matter of hiring
an employee to administer the General Education Development (GED)
Program for inmates in the Roanoke City Jail and to provide follow-up
services after completion of the program to the City Manager and to the
City Sheriff for study, report and recommendation; that on Monday,
October 10, 1994, a report was submitted to Council providing
information on the Jail Education Programs and recommending that the
City not assume the full cost of education programs, but fund the local
share of Federal grants to support the programs; that action on the
report was deferred for 60 days pending receipt of additional
information from the City Manager with regard to the number of
individuals who successfully completed the GED Program while
incarcerated compared to the recidivism rate of those who did not
complete the program; and the City Manager was further requested to
investigate other available programs for inmates prior to release from
the Roanoke City Jail, such as GED classes and Adult Education ·
classes sponsored by the Roanoke City Public School system, as well
as programs sponsored by Total Action Against Poverty and Virginia
CARES, Inc.
It was explained that the City Sheriff has provided information to
the City Manager with regard to recidivism rates and availability of
other programs for inmates; that based on data collected over the past
five years, the rate of recidivism for the Roanoke City Jail is 47.8 per
cent (recidivism rate is determined by the number of offenders
committed to the Roanoke City Jail more than once during the past five
years); that recidivism rate for the 115 offenders who have received
their GED is 31.3 per cent, and of those 115 offenders, 40 per cent have
not returned to jail and 28.7 per cent are still incarcerated; and
currently, limited transitional services are provided to all inmates who
have not completed their GED level of education and are released into
the community.
195
It was explained that add?onal Adult Education funding has
been requested by the Roanoke C~ty School Division and approved by
the State Department of Education for the fiscal year 1994-95 Jail
EducaUon Program; that additional funding, in the amount of $8,903.00,
needs to be accepted by. Council and a matching local share of $990.00
needs to be appropriated, totalling $9,893.00; and total funding for
fiscal year 1994,98 for the Adult Basic Education Program will equal
$28,226.00 (State Department of Education funding - $25,403.00 and
local matching funds - $2,823.00).
The City Manager recommended that Council concur in the
following actions:
accept additional funding in the amount of $8,903.00 from
the State Department of Education and appropriate said
amount and the local match amount of $990.00 to
accounts established in the Grant fund for this purpose;
increase the revenue estimate in the Grant Fund by
$8,903.00 in State Department of Education funding and
$990.00 in local cash matching funding to be transferred
from the Roanoke City Jail, Account No. 0014)24-3310-
1002; and
appropriate $9,893.00 in accounts established in the Grant
Fund for the Jail Education Program: Temporary Wages -
$9,189.00 and FiCA - $704.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(~32259-112894) AN ORDINANCE to amend and raordain certain
sections of the 1994-95 Grant and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 506.)
ACTION:
Mr. Pawott moved the adoption of Ordinance No. 32259-t 12894.
The motion was seconded by Ms. Wyatt.
196
Ms. Wyatt and Mr. McCadden addressed the need for an
additional teacher for the Roanoke City Jail to administer th.e GED
Program and to assist with follow-up servlcss after incarcerat, on, in
which it was pointed out that the matter could be a topic for discussion
ss a part of the City's 1995 Legislative Program which will be presented
to the City's 1995 delegation to the General Assembly at a meeting to
be held on, Monday, December 12, 1994.
Diane S. Akers, Management/Budget Analyst, advised that the
report before Council appropriates funding for a full time teacher,
however, it is not a per,~anent position; that two teachers presently
work with inmates in the Roanoke City Jail, one in the Special
Education Program which no longer receives funding from the State
and the second teacher works with the GED Program; and the report
presently before Council relates primarily to the GED Program.
Ms. Wyatt explained that according to strict Federal guidelines,
even though there may be individuals on a waiting list, the special
education teacher can serve only a limited population. She spoke in
support of utilizing the services of two teachers who ars qualified to
teach the GED program, and added that she would support an
additional full-time teacher.
Mr. White inquired of Richard L. Kelley, Assistant Superintendent
for Operations, Roanoke City Schools, ss to why funds are not included
in the school budget to fund teaching positions in the Roanoke City
Jail on a full-time, permanent basis; whereupon, Mr. Kelley responded
that the Roanoke City Public Schools is a K - 12 educational
organization, that the grant presently under discussion deals with adult
prisoners, and the other position deals with special education children
under the age of 21 (16 - 21) who are incarcerated, for whom the State
requires that the City provide some type of educational services. He
pointed out that in April 1994, the State eliminated its portion of funds
for the special education grant, therefore, the schools and the City
divided the cost of the position to enable local funding. He advised that
the other position would serve adult prisoners, for which the City
school system does not have funds in its budget nor has it received
State funds.
Major George M. McMillan, Chief Deputy, Roanoke City Shedff's
Department, advised that at this time, only one teacher is needed,
although there was a waiting list for participants in the GED Program
last year due to the time it took to teach inmates who had a second to
197
third grade education. He pointed out that ~is year, the special
I education program has been approved as a full-time program and the
teacher can teach a limited number of special education students, as
well as assist with the literacy program which will help to take the
burden off of the GED teacher and allow that individual to concentrate
on the GED Program. He advised that the preference of the Sheriff is
to have a full time GED teacher.
Ordinance No. 32269.112894 was adopted by tho following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ..................... 7.
NAYS: None
Mr. Parrott offered the following resolution:
ACTION:
(#32280-112894) A RESOLUTION accepting funding from the
Commonwealth of Virginia Department of Education for an education
program in the City Jail and authorizing execution of any required
documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 56, page 508.)
Mr. Parrott moved the adoption of Resolution No. 32260-112894.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ......... - ................ --=--7.
NAYS: Non=
BUDGET-HOUSING/AUTHORITY-PLANNING-iNDUSTRiES
GRANTS: The City Manager submitted a written report advising that
the City of Roanoke Redevelopment and Housing Authority administers
a variety of Community Development Block Grant funded programs,
including projects associated with commercial/industrial development;
that on August 8, 1994, Council approved a contract for services with
the Housing Authority for administration of these activities in the
current fiscal year, pursuant to Resolution No. 32137-080894; that the
Economic Development Investment Fund is included in the current
contract, and according to the contract, the Housing Authority is
198
provided $6,143.00 for program support costs to administer the
$100,000.00 investn~.nt loan program by serving ss the vehicle to
dispense and to ~celve payment from business participants, and to
assist the City ,n marketing the program; and the Galnsboro
Enhancement II project is also included in the current contract and
consists of the rehabilitation and sale of two structures previously
located at 42 and 56 Walls Avenue, N. E.
It was explained that the City has received an application to
participate in the Economic Development Investment Fund; that the
City desires to administer the Community Development Block Grant
economic development program to save valuable time when
negotiating loan agreements and to reduce administrative costs
associated with the program; that the City Attorney has ruled that it is
legal for the City to administer the Economic Development Investment
Fund; and the Galnsboro Enhancement II program is requiring
additional Housing Authority staff support due to the complexity of the
project, therefore, program support costs need to be Increased.
The City Manager recommended that he be authorized to execute
Amendment No. I to the 1994-95 Community Development Block Grant
Subrecipient Agreement with the City of Roanoke Redevelopment and
Housing AuthO..dty which will reduce the contract amount with the
Housing Authonty by $100,000.00; and that he be authorized to execute
CDBG Amendment No. I to the 1994-95 Agreement with the Housing
Authority to transfer $6,143.00 from the program and support for the
Economic Development Fund, Account No. 035-094-94t0-5031, to fund
program support activities for the Galnsboro Enhancement II Program,
Account No. 035-094-9410-5008.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(ft32261-112894) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 508.)
199
ACTION: Mr. McCadden moved the adoption of Ordinance No. 32261-
I 112894. The motion wa~ seconded by Ma. Wyatt and adopted by the
following vote:
AYES: Council Members W1tita, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers-- - .... 7.
Mr. McCadden offered the following resolution:
(f/37.262.112894) A RESOLUTION authorizing the appropriate City
officials to enter into an amendment to the Community Development
Block Grant Subrecipient Agreement between the City and the City of
Roanoke Redevelopment and Housing Authority, upon certain terms
and conditions.
(For full text of Resolution, see Resolution Book No. 56, page 509.)
ACTION:
Mr. McCadden moved the adoption of Resolution No. 32262-
112894. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ........................... 7.
NAYS: None,
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
written report advising that the Virginia Housing Partnership Fund
(VHPF) is provided by the Virginia Department of Housing and
Community Development (DHCD) for various housing assistance
activities; that the City has received significant funding from the VHPF
over recent years, including a $250,000.00 allocation for the Rental
Rehabilitation Program earlier in 1994; and the Urban Rehabilitation
Program is a revised program recently announced by DHCD for the
following purposes:
rehabilitation of substandard, small rental properties,
rehabilitetlon of single-family owner-occupied houses, and
200
purchase and rehabilitation of vacant, substandard single-
family houses by Iow-income households.
It was further advised that funds provided under the Urban
Rehabilitation Program ara four per cent interest 15-yesr loans made by
the State ;,um the Virginia Housing Partnership Fund to borrowers with
incomes not exceeding 60 per cent of the area median income (i.e.,
$23,460.00 for a family of four); that the City must provide at least 25
per cent of the cost of each project from HOME, Community
Development Block Gnmt or other local funds; and the City of Roanoke
Redevelopment and Housing Authority will make the necessary
arrangements for secured interests.
It was explained that the City Administration submitted a
proposal to the Department of Housing and Community Development
for $540,000.00 h'om the Urban Rehabilitation Program, to supplement
the prior $260,000.00 allocation for the Rental Rehabilitation Program
for the following purposes:
Owner-Occupied Rehabilitation - loan/grant combinations
for the rehabilitation of Iow-income homeowners' houses,
such that the owner's housing costs would not exceed 30
per cent of his/her income; and
Purchase/Rehabilitation Program - loan combinations for
the purchase and rehabilitation of substandard, vacant,
single-family buildings by first-time homebuyers.
It was advised that HOME funds are available to match funds
requested from the Virginia Department of Housing and Community
Development for the abovedescribed program activities in the following
accounts:
Owner-Occupied Rehabilitation,
Account No. 035-062-5302.5235
$150,000.00
Assistance to First-Time Homebuyers,
Account No. 035-052-5301.5231
98,600.00
Rehabilitation Loan Subsidies,
Account No. 035-052-5302.5260
100.000.00
Total
$348,600.00 i
201
It wes explained that the application submitted to the Virginia
I Department of Housing and Community Development anticipates using
$260,000.00 of the $348,600.00 of HOME funds to match the Virginia
Housing Partnership Fund allocation; that the balance of HOME funds
are being resewed for possible assistance to households with incomes
in the 60 to 80 per cent of the area median income range, which
households ars ineligible for loans from the State; and the projected
$260,000.00 of HOME funds exceed the match requirement for the
requested $540,000.00 of VHPF funds.
It was furttmr explained that the U. S. Department of Housing and
Urban Development requires HOME funds to be matched from non-
Federal sources; that the $260,000.00 projected to match the State
funds required a 12 1/2 par cent non-Federal match of $32,500.00,
however, the value of $540,000.00 of VHPF's Iow-interest loans will
generate approximately $85,000.00 - $90,000.00 of match credits, which
are more than enough to match the $260,000.00 of HOME funds
allocated and therefore, will provide excess match for other HOME-
funded projects; and endorsement of the application by Council is
requested by the Virginia Department of Housing and Community
Development.
I The City Ma. nager r.e. co..mmended that he be authorized to
complete and submit an appl,cat:on to the Department of Housing and
Community Development (DHCD) for $540,000.00 under the Urban
Rehabilitation Program; and that he be further authorized to execute
appropriate documents with DHCD, to be approved as to form by the
City Attorney, to accept such allocations of funds if and when awarded
by DHCD.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following resolution:
(#32263-112854) A RESOLUTION authorizing the City Manager
to complete and submit an application to the Virginia Department of
Housing and Community Development (DHCD)for $540,000.00 under
the Urban Rehabilitation Program, and authorizing the execution and
submittal of the requisite documents for the acceptance of funding if
and when awarded by DHCD.
(For full text of Resolution, see Resolution Book No. 56, page 510.)
202
ACTION:
Mrs. Bowias moved the adoption of Resolution No. 32263.112894.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers- : . 7.
NAYS: None
BUDGET-NEiGHBORHOOD ORGANIZATIONS-
HOUSING/AUTHORITY-GRANTS-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The City Manager submitted a written report advising
that a minimum of 15 per cent of each year's HOME allocation from the
U. S. Department of Housing and Urban Development (HUD) must be
reserved for project expenses undertaken by "Community Housing
Development Organizatione' (CHDOs) ($74,700.00 from 1993 HOME
allocation and $90,750.00 from 1994 HOME allocation); and Council
approved execution of an agreement with the Northwest Neighborhood
Environmental Organization, Inc., a CHDO, approving up to $133,650.00
in HOME funds for the purchase, rehabilitation and resale of properties
located at 813, 814, and 815 Gilmer Avenue, N. W., from the City's 1992
and 1993 HOME allocations, pursuant to Resolution No. 32009-052394,
adopted on May 23, 1994, m.'th .A~n. endment No. I to the Agreement
hav, ng been executed admimstratwaty on September 1, 1994. It was
further advised that 1993 and 1994 HOME funds used for direct project
cost requires a 12.5 per cent local match; that 1992 HOME funds did not
require a local match; that $73,322.00 in HOME funds of the approved
$133,650.00 are currently appropriated to the project by the agreement
with the Northwest Neighborhood Environmental Organization and
Amendment No. 1; and $11,841.76 in local match has been documented
by the Housing Development Office and approved as to HOME eligibility
by the Office of Grants Compliance, which match credit leverages
$94~734.00 in 1993 and/or 1994 HOME funds to be available for eligible
projects.
It was explained that total estimated development costs for the
Northwest Neighborhood Environmental Organization project at 813,
814 and 815 Gilmer Avenue, N. W., have increased by $56,000.00; that
HOME program regulations have also changed to provide that the
period of time that the properties are subject to restrictions on resale
("period of affordability") has been reduced and homebuyers of the
203
properties are no longer required to be firet-tirne homebuyere; and
· Amendment No. 2 to the Agreement with NNEO has been developed to
I
accomplish the following:
increase total estimated .d. evelopment costs to
$239,650.00, of which the City will provide $168,086.00, of
which $128,056.00 will be provided to the NNEO and
$40,000.00 to the City of Roanoke Redevelopment and
Housing Authority, with remaining cost of $71,594.00 to be
provided by NNEO;
decrease HOME funds provided directly to NNEO from
$133,650.00 to $128,056.00;
make HOME funds available for relocation assistance to
the current tenants of the properties, as required by U. S.
Department o?. Housing and Urban Development
regulations (est, mated to be $40,000.00);
allow NNEO to retain $6,000.00 developer's fee upon the
sale of each of the three properties from the proceeds of
the sale;
I provide that NNEO must document evidence of having
commitment of $66,594.00 in bank financing for the
balance of the increesed project development costs;
remove requirement that homebuyere to whom houses are
sold are first-time homebuyers;
reduce the period of time that resale restrictions are in
place; and
provide for payment of financial assistance to
homabuyers.
The City Manager recommended that he be authorized to execute
Amendment No. 2 to the Agreement with the Northwest Neighborhood
Environmental Organization, Inc., such amendment to be in a form to
be approved by the City Attomey; and that he be further authorized to
204
ACTION:
ACTION:
transfer $54,734.00 of HOME funds from Account No. 035-052-5301.
5238, CHDOS, to Account No. 035-052-5301-5270, CHDO-NNEO- ·
813/814/815 Gilmer.
(For full text, see report on file in the City Clerk'a Office.)
Mr. White offered the following emergency budget ordinance:
(~32264-112894) AN ORDINANCE to amend and reordain certain
sections of the 1994.95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 511.)
Mr. White moved the adoption of Ordinance No. 32264-112894.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Membere White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .................... 7.
NAYS: None .......................................... -0.
·
Mr. White offered the following resolution:
(~32265-112894) A RESOLUTION authorizing the appropriate City
officials to enter into Amendment No. 2 to the agreement between the
City and Northwest Neighborhood Environmental Organization, Inc.,
relating to the rehabilitation of 813, 814, and 815 Gilmer Avenue, N. W.,
upon certain ta, nts and conditions.
(For full text of Resolution, see Resolution Book No. 56, page 512.)
Mr. White moved the adoption of Resolution No. 32265-112894.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ....................... 7.
NAYS: None ....... O.
205
TRAFFIC-STATE HIGHWAYS-PLANNING-FIFTH PLANNING
· DIS.T .RiCT COMMISSION: The City Manager submitted a written report
advimng that the Roanoke Valley Ama Long Range Transportation Plan
(1995-2015) will be the primary transportation planning document and
basis for all major transportation investments for the next 20 years; that
the Federal Highway Administration, the Virginia Department of
Transportation (VDOT), and local jurisdictions rely on the Long Range
Plan to identify the region's priorities for transportation improvements;
that one of the most significant factors in the selection of a project for
implementation is whether or not it is contained in the Long Range
Plan, which addresses all modes of transportation for moving people
and goods, Including highway, public transit, pedestrian, bicycle and
rail; and the Long Range Plan, which can be modified by amendments
at any time, will be updated every five years.
It was further advised that pursuant to Resolution No. 31806-
121393, adopted on Monday, December 13, 1993, a list of roadway
deficiencies and recommended improvements for the City of Roanoke
was endorsed by Council for further study by VDOT in the development
of the Long Range Plan; and a public meeting was held on May 12,
1994, sponsored by the Fifth Planning District Commission, to receive
citize, n input on existing or projected transportation problems and
I pose,bls solutions before the draft plan was developed.
It was explained that a financially-constrained list of roadway
projects has now been developed which represents Roanoke City's
priorities to be included in the Long Range Plan, which list was
developed in accordance with the highest priorities in the Roanoke City
Thoroughfare Plan that was approved by Council on January 10, 1994;
that potential roadway projects for the Primary System and the
Interatsts/National Highway System have been developed by VDOT for
the entire Roanoke Valley, which lists include the widening of the Roy
L. Webber Expressway scheduled for 1995, as well as additional
improvements to the 1-581/Route 220 corridor between Orange Avenue
and Wonju Street that may be needed over tbe next 20 years that which
could include improvements to the 1-5811Elm Avenue interchange; and
the Long Range Plan has been prsparad by VDOT and is now in final
draft form, which includes lists from Attachments A, B, and C of the
City Manager's report dated November 28, 1994.
206
ACTION:
The City Manager recommended that Council concur in Roanoke
City's financially-constrained list of projects to be included in the Long
Range Plan as described in Attachments A, B, and C to his report under
date of November 28, 1994, for input at a December 1, 1994, public
information meeting.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following resolution:
(#32266-112894) A RESOLUTION concurring in Roanoke City's
list of financially-constrained projects and recommended
improvements for roadways in the City of Roanoke for further studY in
connection with the Roanoke Valley Area Long-Range Transportation
Plan.
(For full text of Resolution, see Resolution Book No. 56, page 513.)
Mrs. Bowies moved the adoption of Resolution No. 32250-112894.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ............................ 7.
NAYS: None
SEWERS AND STORM DRAINS-CITY PROPERTY-HOUSING/
AUTHORITY-INDUSTRIES-GRANTS-ECONOMIC DEVELOPMENT-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that on Apdl 11, 1994, Council accepted a bid submitted by
Adams Construction Co., Inc., for Deanwood Industrial Park, which
consisted of grading, paving and providing drainage for approximately
650 feet of Connecticut Avenue just north of Orange Avenue, N. E., on
Hollins Road, and additional paving on Pocahontas Avenue, with work
having commenced as of June 6, 1994; and on October 24, 1994,
Council approved Change Order No. 1, in the amount of $5,224.05, for
raising the grade on Pocahontas Avenue.
It was further advised that funds were not available for additional
items such as seeding and landscaping at the time the contract was
awarded; that in order to avoid delay claims from the contractor, work
was started, and Change Order No. 2 provides for the work; that funds
207
are encumbered in the Deanwood Industrial Park project, Account No.
i 035-093.9330-6061, in the amount of $98,493,75, for the contract; that
additional funds, in the amount of $12,71.8:00, were transferred to the
project contingency to provide total fund,ng of $111,21t.75; end the
new project contract amount, including Change Order No. 2, is
$110,267.49, as follows:
original contract amount
amount of Change Order No. 1
amount of Change Order No. 2
98,493.75
5,224.05
6.549.69
new contract amount
$10,267.49
The City Manager recommended that Council authorize execution
of Change Order No. 2 to the contract with Adams Construction Co.,
Inc., in the amount of $6,549.69, and 27 additional calendar days for
seeding and landscaping to prevent erosion.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency ordinance:
I (#32267-112894) AN ORDINANCE approving the City ..M. anager's
issuance of Change Order No. 2 to the City's contract w,th Adams
Construction Co., Inc., in connection with the Deanwood Industrial
Park; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 614.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32267-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ............................... 7.
NAYS: None
CITY JAIL: The City Manager submitted a written report advising
that Resolution No. 31366-030893 was adopted by Council on March 8,
1993, approving the Roanoke City Jail expansion at an estimated cost
of $7.0 million and requesting the Commonwealth of Virginia Board of
Corrections to provide reimbursement to the City for 25 per cent of
208
ACTION:
eligible costs of the project; and the Board of Corrections approved the
request and informed the City of Roanoke of reimbursement of
$1,913,940.00 on October 20, 1993, which included additional costs for
architectural-engineering fees, property acquisition, etc.
It was fu,;;,er advised that Jail Annex construction has been bid
and a consbuction contract was awarded to J. M. Turner and Co., Inc.,
on September 26, 1994; and property acquisition has also been
completed along with other related costs to date totalling $9,423,789.00,
with reimbursement amount based on 25 per cent of total project costs
at $2,355,947.00.
The City Manager recommended that Council adopt a resolution
requesting reimbursement, in the amount of $2,358,947.00, for the Jail
Annex actual and estimated cost to date at the rate of 25 per cent.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(~t32268-112894) A RESOLUTION requesting the Commonwealth
of Virginia Board of Corrections to reimburse the City of Roanoke
twenty.five percent of eligible costs of the City of Roanoke Jail
Construction and Enlargement Project.
(For full text of Resolution, see Resolution Book No. 56, page 515.)
Ms. Wyatt moved the adoption of Resolution No. 32268-112894.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ..... --. ----7.
NAYS: None ................................... -0.
BUDGET-DIRECTOR OF FINANCE-POLICE DEPARTMENT-
TRAFFIC-CITY CLERK-CITY NURSING HOME-GENERAL DISTRICT
COURT-PARKS AND RECREATION-FIRE DEPARTMENT-HUMAN
DEVELOPMENT.CITY ATTORNEY-COMMISSIONER OF REVENUE-CITY
JAIL-REFUSE COLLECTION-PUBLIC WORKS-PLANNING-PERSONNEL
DEPARTMENT-CIRCUIT COURT-COMMUNICATIONS DEPARTMENT-
209
UTILITY LINE SERVICES-CMERP-MANAGEMENT AND BUDGET-CITY
I INFORMATION SYSTEMS-YOUTH CORRECTIONAL FACILITIES-
LIBRARIES-EMERGENCY MEDICAL SERVICES-ECONOMIC
DEVELOPMENT-SCHOOLS-EQUIPMENT: The City Manager submitted
a written report advising that the General Fund Capital Maintenance and
Equipment Replacement Program has identified operational needs for
various City departments; that items that have been identified are
necessary for the continued elT, clent and effective performance of
assigned msponaibilities; that a listing of those identified items that are
anticipated to cost lees than $15,000.00 per single item has been
developed and will be procured in accordance with the City's
Procurement Code; and appropriation of funds by Council is necessary
to provide for purchase of items listed on Attachment A to the City
Manager's report dated November 28, 1994.
The City Manager recommended that Council appropriate
$447,722.00, as follows:
$220,870.00 from General Fund Capital Maintenance and
Equipment Replacement Program;
$3,725.00 from Fleet Management Prior Year Retained
I Earnings, to Fleet Management, Account No. 017-052-
2942-9016,
--
$27,580.00 from Nursing Home Prior Year Retained
Earnings;
$22,866,00 from Utility Line Services Prior Year Retained
Earnings, to Utility Line Services, Account No. 016-056-
2626-9015;
$94,181.00 from City Information Systems Prior Year
Retained Eamings, $50,000.00 from General Fund Capital
Maintenance and Equipment Replacement Program to
transfer to City Information Systems Fund, Account No.
001-094-9310-9513, increase the appropriation in City
Info,,.ation Systems, Account No. 013-052-1602-9015, and
increase the revenue estimate in the City Information
Systems Fund by $$0,000.00; and
210
ACTION:
$?.8,500.00 from Management Sewicee Prior Year Retained
Earnings to Management Services, Account No. 015-002-
1618-9015.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(ft32269-112894) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General, Capital, Fleet Management, Nursing
Home, Utility Line Services, City Information Systems and Management
Services Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page $16.)
Mrs. Bowles moved the adoption of Ordinance No. 32269-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ............................ 7.
NAYS: None
BUDGET-POLICE DEPARTMENT-COMMONWEALTH'S
ATTORNEY-LEGISLATION.GRANTS: The City Manager submitted a
written report advising that the Police Department receives additional
funds periodically from the Federal Government's Asset Sharing
Program; that action by Council is necessary to accept additional funds
to be dispersed in accordance with provisions of said program; and
revenues totalling $27,853.00 have been collected and are available for
appropriation in Grant Fund Account No. 035-035-1234-7194.
The City Manager recommended that Council accept assets from
the Federal Forfeited Property Sharing Program and appropriate
$27,853.00 to Grant Fund Account Investigations and Rewards, Account
No. 035-050-3304-2150, and establish a Grant Fund revenue estimate,
Account No. 035-035-1234-7194, in the amount of $27,853.50.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency budget ordinance:
211
(f/32270-112894) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 521.)
ACTION:
Mre. Bowies moved the adoption of Ordinance No. 32270-112894.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ............................ 7.
NAYS: Non=
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL
REPORTS-PENSIONS: The Director of Finance submitted the financial
report for the City of Roanoke for the month of October 1994.
Mr. White Inquired as to whether the Director of Finance and the
City Manager anti_c!pate the need for a mid-yesr revenue adjustment;
whereupon, the Director of Finance advised that before be would
recommend an adjustment of the current revenue estimate, he would
prefer to examine Christmas sales/sales tax, etc., and noted that
December sales reports am not due until February 1995. He pointed out
that any change in the revenue estimate equal to one per cent, or
$500,000.00, whichever is less, will require a public hearing by Council.
Mr. White requested that the Director of Finance advise Council in
February 1995 as to whether there will be a need to adjust revenue.
The Commissioner of the Revenue advised that she is excited
about aggressively and assertively using all revenue sources available
to insure that appropriate individuals will secure their City business
license, and she expects a major increase in the renewal of 1995
business licenses as a reflection of the 1994 sales tax.
Without objection by Council, the Mayor advised that the October
financial report would be received and filed.
212
The Director of Finance presented the audited City of Roanoke
_Comprehensive Annual Financial Report and the Component Unit I
F,nanclal Report for the Pension Plan for the fiscal year ended June 30,
1994. He edv~asd that the unsudWKI General Fund Capital Maintenance
and Equipment Replacement Program for the year end fund balance
reported to Council on July 25, 1994, is unchanged and the audited
balance was allocated between the City and the Schools in the amounts
of $2,917,415.00 and $1,221,770.00, respectively.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White called attention to the need for Council to hold another
Financial Planning Session in early 1996 to deal with the City's financial
statements, statistical data, fiscal stress, etc., and requested that the
Mayor instruct the City Manager to begin the planning process.
Without objection by Council, the Mayor advised that the
Comprehensive Annual Financial Report and the Component Unit
Financial Report for the Pension Plan would be received and filed.
CITY CODE-CITY EMPLOYEES-PENSIONS: The Director of
Finance submitted a written report advising that on June 18, 1984,
Council adopted Ordinance No. 27061 establishing a new retirement
system effective July 1, 1984; that the new retirement system,
Employees' Supplemental Retirement System (ESRS) is the only system
available to employees hired or rehired on or after July 1, 1994; that
employees who were members of the Employees' Retirement System
(ERS) as of June 30, 1984, had an option of remaining a member of ERS
(old system) or transferring their membership to ESRS (new system),
and from July 1, 1984 through December 31, 1684, 877 employees
exercised their option to transfer to the new system; and due to
retirements and terminations, only 566 employees currently remain in
the old system of the 1,112 empioyeee who elected not to transfer to
ESRS ten years ago.
It was explained that of the 666 employees still remaining in the
ERS, approximately 60 per cent have 20 or more years of service; and
senior employees should be provided with another opportunity to
participate in the same retirement benefits that are granted to new
employees, which will allow these career employees another
opportunity to transfer to the ESRS if it is in their bast interest.
213
The Director of Finance advised that in order to provide adequate
time to brief each eligible employee regarding specific benefits related
to ESRS and ERS and to provide the necessary information to make an
informed decision in their best Interest, he would recommend the
following dates:
Effective Date: Transfer option will be
available to all employees
of the City on February 1, t995
Option Period: February 1, 1995 through
May 16, 1995
The Director of Finance transmitted an ordinance providing
employees in the Employees' Retirement System in the service of the
City on February 1, 1995, with an option to transfer to the Employees'
Supplemental Retirement System from February 1, 1995 to May 16,
1995.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that the following,ordinance be placed upon
its first reading:
(#32271) AN ORDINANCE amending and reordaining §22.1-3,
Membershio aenerellv, of Chapter 22.1, Pensions and Retirement. Code
of the City of Roanoke (1979), as amended, by the addition of a new
subsection (cl) providing for a new window of opportunity during
which members of the Employees' Retirement System may transfer to
the Employees' Supplemental Retirement System.
(For full text of Ordinance, see Ordinance Book No. 96, page 528.)
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ....... 7.
NAYS: Non=
214
REPORTS OF COMMITTEES:
CITY CHARTER-LEGISLATION-SCHOOLS: Council Member
William White, Sr., Co-Chairperson of the Legislative Affairs Committee,
presented a written report on behalf of the Committee, advising that on
November 21, 1994, City Council's Legislative Affairs Committee mot to
review the proposed 1995 Legislative Program which was prepared by
the City Attorney. He further advised that following careful review, the
Committee approved the Program and recommended that Council
adopt a measure endorsing the Program and commend the Program to
the City's delegation to the 1995 Session of the General Assembly.
It wes explained that unfunded Federal and State mandates have
recently been the topic of much discussion, and the Policy Statements
Section of the 1995 Legislative Program includes a strong statement on
Mandates; that the Policy Statsmenta again highlight the plight of the
Commonwealth's central cities and request that the General Assembly
address this critical issue; that the paramount issue included in the
Legislative Proposals is the request of the City Council and the City
School Board that the Commonwealth of Virginia provide more
equitable funding for the City's School Division; and previous
Legislative Programs of the City have been responsible for improving
the efficiency of local govemmsnt and the quality of life of citizens, and
the Program that the Legislative Affairs Committee now recommends
should continue this tradition.
The City Attorney explained that the proposed Charter
amendment will require a public hearing, and it is recommended that
Council, by motion, establish a public hearing on the proposed Charter
amendments to be held on December 19, 1994, which will permit the
City Attorney to complets the required public advertising and allow for
introduction of the Charter amendment bill prior to the first day of the
1995 Session of the General Assembly as required by State Code.
(For full ts)d, see report and 1995 Legislative Program on file in the City
Clerk's Office.)
Mr. White offered the following resolution adopting and
endorsing the City's 1995 Legislative Program and establishing a public
hearing to be held on Monday, December 19, 1994, at 10:00 a.m., with
regard to City Charter amondmenta:
215
(#32272-112894) A RESOLUTION adopting and endorsing a
Legislative Program for the City to be presented to the City's delegation
to the 1995 Session of the General Assembly.
(For full text of Resolution, see Resolution Book No. 56, page 522.)
ACTION:
Mr. White moved the adoption of Resolution No. 32272-112894.
The motion was seconded by Mr. Edwards.
Ms. Wyatt referred to Page 10, Safe School Legislation, item
number one; viz: "State funding assistance for security personnel and
equipment, including resource officers to facilitate safe schools
through drug prevention, firearm education and police awareness;" and
suggested that the word "truancy" be added.
It was the unanimous consensus of Council to add the word
"truancy" to the item pertaining to Safe School Legislation.
Ms. Wyatt expressed concern in regard to Page 12, Employee
Grievance Procedures, as follows: "Legislation has been introduced
and defeated in prior years that would impose binding a~;~,a;~on on the
grievance process for teaching employees. School Boards should
i retain the final a.u?ori~.for all teacher personnel matters rather than a
third party admin,strative official. The General Assembly is asked to
reject any legislation requiring binding arbitration for teacher
grievances." She advised that she could not vote for any proposal that
denies employees an even playing field. She explained that she has
served on grievance panels which involve a process allowing the
employee the right to a representative, that the school system has the
right to a representative, and the two parties select a mutually
agreeable third person, and the three parties go through the process of
a hearing, followed by a decision of the three individuals in favor of
either the school system or the employee. She added that if that were
the end of the process, she would have no further questions, however,
at that point, the grievance then goes back to the School Board for a
final decision. She stated that she did not believe that the procedure
provides an open and fair process for the employee and she could not
support this particular portion of the 1995 Legislative Program.
ACTION:
Ms. Wyatt moved that the section entitled, Employee Grievance
Procedures, be deleted from the 1995 Legislative Program. The motion
was seconded by Mr. Edwards.
216
Upon question, the City Attorney explained that the section
dealing with Employee Grievance Procedures was p.roposed by the !
School Board; whereupon, Mr. White expressed caution in regard to
deleting the item at the Council level, rather than sending it back
through the appropriate process. He stated that he would not be
opposed to referring the matter back to the Legislative Affairs
Committee, with involvement by the School Board, if there is sufficient
time to address the concems expressed by Me. Wyatt.
Following discussion, Ms, Wyatt's motion was lost, with Council
Membere Bowies, McCadden, Parrott, White and Mayor BOwers voting
no.
Resolution No. 32272-112894 was adopted by the following vote:
AYES: Council Membem White, Bowles, Edwards, McCadden,
Parrott and Mayor Bowers ................ -6.
NAYS: Council Member Wyatt ..................... 1.
BUDGET-WATER RESOURCES-CONSULTANTS REPORTS-
EQUIPMENT: Council Member William White, Sr., Chairperson of the
Bid Committee, presented a written report on behalf of the Committee,
in connection with bide received by the City for additional contract
items relating to Carvins Cove Filter Plant Improvements, Phase I,
recommending that Council concur in the following actions:
authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Conetruction Services of Roanoke, Inc., for new
con~,act itsrns for Carvin~ Cove Filter Plant Improvements,
Phase I, in accordance with contract documents as
prepared by Mattem & Craig, inc., Consulting Engineers,
in the amount of $114,985.00 and 90 consecutive calendar
days to complete the work;
appropriate $125,000.00 from Water Fund Retained
Earnings to an account entitled, 'New Contract Items at
Carvins Cove', as follows:
contract amount $114,985.00
project contingency 10.015.00
total $125,000.00
ACTION:
217
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports On file in the City Clerk's Office.)
Mr. Wttite offered the following emergency budget ordinance:
(#32273-112894) AN ORDINANCE to amend and raordain certain
sections of the 1994-95 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 523.)
Mr. White moved the adoption of Ordinance No. 32273-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
NAYS: None ........................................... -0.
Mr. White offered the following emergency ordinance:
(#32274-112894) AN ORDINANCE accepting the bid of
Construction Services of Roanoke, Inc., for additional items relating to
Carvins Cove Filter Plant Improvements, Phase I, upon certain te,,,~s
and conditions; and rejecting all other bids; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 524.)
Mr. White moved the adoption of Ordinance No. 32274-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
ACTION:
AYES: Council Members White, _.W.y._a~,...B__o..w.l_e.s.,....E._d~.ard_~,
McCadden, Parrott and Mayor Bowers ...... 7.
218
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCaddan, Parrott and Mayor Bowers- - .......... 7. I
·
NAYS: Nor:.= ................ 4).
BUDGET-ROANOKE CIVIC CENTER: Council Member William
White, Sr., Chairperson of the Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for replacing the wood stage floor at the Roanoke Civic Center
Auditorium, recommending that Council concur in the following
actions:
authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Robert L. Scott, Sr. and Son, Inc., in accordance with
contract documents aa prepared by the Office of City
Engineer, in the amount of $75,000.00, with said work to be
performed between December 19, 1994 and January 19,
1995;
appropriate $75,000.00 from Civic Center Fund Previous
Years' Retained Eaminge to a new capital outlay account
to be established by the Director of Finance, aa follows:
contract amount $75,000.00
project contingency 3.000,00
total $78,000.00
reject the other bid received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(ft32275-112894) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Civic Center Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 525.)
219
ACTION: MR. White moved the adoption of Ordinance No. 32275-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ...... - ....... 7.
NAYS: None
Mr. White offered the following emergency ordinance:
(~32276-112894) AN ORDINANCE accepting the bid of Robert L.
Scott, Sr. and Son, Inc., to replace the wood stage floor at the Roanoke
Civic Center Auditorium, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page $28.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32276-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .......... - .................. 7.
NAYS: None---------- .................... - ............... -0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 32285, authorizing
alteration and closing of that portion of Belle Aire Circle, S. W.,
extending from Brandon Avenue, S. W., by way of a temporary
barricade, for a period of one year from the date of adoption of
Ordinance No. 32255-112894, as abovedascribed and as set forth in the
Amended Application, having previously been before the Council for its
first reading on Monday, November 14, 1994, read and adopted on its
first reading and laid over, was again before the body, Mr. McCadden
offering the following for its second reading and final adoption:
220
ACTION:
ACTION:
(f~32256-112894) AN ORDINANCE authorizing the alteration and
closing by temporary barricade of a certain public right-of-way in the
City of Roanoke, Virginia, ss are more particularly described
hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56, page 500.)
Mr. McCadden moved the adoption of Ordinance No. 32255-
112894. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members W1~ite, Wyatt, Bowies, Edwards,
McCadden, Parmtt and Mayor Bowers ........... --- ....... 7.
NAYS: None .............................. - ............... -0.
ZONING: Ordinance No. 32256 rezoning a tract of land located
at the southeast comer of the intersection of Graenlawn Avenue and
Epperiy Avenue, N. W., described as Official Tax Nos. 2161001,
2161002, and 2161025, from RM-2, Residential Multi-Family, Medium
Density District, to C-2, General Commercial Distrfct, said property to
be developed for the purpose of a paved surface parking lot, and
accessory u.s?s and structuras, as more fully set forth in the First
Amended Petition filed in the City Clerk's Office on September 28, 1994,
having previously been before the Council for its first reading on
Monday, November 14, 1994, read and adopted on its first reading and
laid over, was again before the body, Mrs. Bowies offering the following
for its second reading and final adoption:
(ff32256-112894) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 216, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 502.)
Mrs. Bowies moved the adoption of Ordinance No. 32256-112894.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
221
AYES: Council Members White, Wyatt, Bowies, Edwards,
I McCadden, Parrott and Mayor Bowers ......... ----- ............. 7.
NAYS: Non... ............... - ........ -0.
COUNCIL: Mr. Parrott offered the following resolution cancelling
the meeting of the Council of the City of Roanoke scheduled for
Tuesday, December 27, 1994 at 10:00 a.m., and reecheduling said
meeting for Monday, December 19, 1994 at 10:00 a.m.:
(#32277-112894) A RESOLUTION cancelling the meeting of the
Council of the City of Roanoke acheduled for Tuesday, December 27,
1994 at 10:00 a.m., and reecheduling said meeting for Monday,
December t9, 1994 at t0:00 a.m.
(For full text of Resolution, see Resolution Book No. 56, page 527.)
ACTION:
Mr. Pam)tt moved the adoption of Resolution No. 32277-112894.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ...................... 7.
NAYS: None
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 1:10 p.m., the Mayor declared the meeting in recess.
At 2:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Bowies, who left the
meeting during the Executive Session.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of hie or her knowledge that: (1) only public business matters lawfully
222
ACTION:
exempted from open meeffng requirements under the Virginia Freedom
of Infon~affon Act; and (2) only such public, business mattere as were
identified in any motion by which any Executive Session was convened
were heard, discussed or comddersd by City Council. The motion was
seconded by Me. Wyatt and adopted by the following vote:
AYES: Council Members White, Wyatt, Edwards, McCadden,
Parrott and Mayor Bowers ....................................... -6.
NAYS: None
(Council Member Bowles was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the three-year term of
Lawrence M. Taylor as a member of the Roanoke Neighborhood
Partnership Steering Committee will expire on November 30, 1994, and
called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Lawrence M. Taylor.
There being no further nominations, Mr. Taylor was reelected as
a member of the Roa.noke Neighborhood Partnership Steering
Committee, for a term end,ng November 30, 1997, by the following vote:
FOR MR. TAYLOR: Council Members White, Wyatt, Edwards,
McCadden, Pan'oR and Mayor Bowers ........... ~ .... -6.
(Council Member Bowies was absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING: The Mayor
advised that the four-year term of Gilbert E. Buffer, Jr., as a member of
the City Planning Commission will expire on December 31, t994, and
called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Gilbert E. Butler, Jr.
There being no further nominations, Mr. Butler was reelected as
a member of the City Planning Commission, for a term ending
December 31, 1998, by the following vote:
223
ACTION: FOR MR. BUTLER: Council Members White, Wyatt, Edwards,
I McCadden, Parrott and Mayor Bowers ......... --6.
(Council Member Bowies was abaenL)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission, created by the resignation of Betty Carr
Muse, for a term ending June 30, 1997, and called for nominations to fill
the vacancy.
Mr. White placed in nomination the name of Lu Jean Bedard.
There being no further nominations, Ms. Bedard was elected as
a member of the Roanoke Arts Commission, for a term ending June 30,
1997, by the following vote:
ACTION:
FOR MS. BEDARD: Council Members White, Wyatt, Edwards,
McCadden, Parrott and Mayor Bowers ......................... -6.
(Council Member Bowies was absent.)
1 OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that there ,s a vacancy on the Board of Zoning Appeals, created by the
ineligibility of Walter L. Wheaton to serve another term, and called for
nominations to fill the vacancy.
Mr. McCadden placed in nomination the name of Louise C.
Williams.
There being no further nominations, Ms. Williams was elected as
a member of the Board of Zoning Appeals, for a term ending
December 31, 1997, by the following vote:
ACTION:
FOR MS. WILLIAMS: Council Members White, Wyatt, Edwards,
McCadden, Parrott and Mayor Bowers .......... -6.
(Council Member Bowles was absenL)
OATHS OF OFFICE-COMMITTEES-LIBRARIES: The Mayor
advised that there is a vacancy on the Roanoke Public Library Board,
created by the ineligibility of Dr. Leo Platt to serve another term, and
called for nominations to fill the vacancy.
224
Mr. McCadden placed in nomination the name of Zaman K. :
McManaway. t
There being no further nominations, Ms. McManaway was elected
as a member of the Roanoke Public Library Board, for a term ending
June 30, t996, by the following vote:
ACTION:
FOR MS. MCMANAWAY: Council Members White, Wyatt,
Edwards, McCadden, Parrott and Mayor Bowers ............ -6.
(Council Member Bowles was absenL)
ACTION:
CITY EMPLOYEES: Mr. Parrott moved that Council concur in a
recommendation of the City Manager that full-time City employees be
granted Fdday, December 23, 1994, as an additional holiday, which will
be given as a "floating holiday" to be used by June 30, 1995, and that
the matter be refen~d to the City Attorney for preparation of the proper
measure. The motion was seconded by Mr. White and adopted, Mayor
Bowers voting no.
There being no further business, the Mayor declared the meeting adjoumed
at 2:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION: :: ROANOKE ClT~ COUNCIL
I December 12, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, December 12, 1994, at 10:00 a.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Rec:ular Me®tinos. of
Section 2-15, Rules of Procedure. Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, Elizabeth T. Bowies, Delvis O.
McCadden, John H. Parrott, William White, Sr., and Mayor David A. Bowers ...... =-6.
ABSENT: Vice-Mayor John S. Edwards
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager;, Wilbum C. Dibling, Jr., City Attomey; Jesse A. Hall, Deputy
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend C. Kenneth Wright,
Pastor, Evangel Foursquare Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
MISCELLANEOUS-ACTS OF ACKNOWLEDGEMENT-POLICE
DEPARTMENT-NEIGHBORHOOD ORGANIZATIONS-ROANOKE
NEIGHBORHOOD PARTNERSHIP: M. Michelle Bono, Public
Information Officer, advised that the City of Roanoke received nation-
wide attention recently through a story that was broadcast on National
Public Radio's Morning Edition Radio Show, which was aired on
December 6, 1995, and focused on Roanoke's Iow crime rate and the
community at-large. She further advised that the eight minute, 22
second story talked about a City "doing things right" and highlighted
Roanoke's Community Oriented Policing Effort, police work to put a
core of established criminals in jail, downtown revitalization, Iow
unemployment, strong City management and the sense of community
and citizen involvement found in Roanoke. She stated that a NPR
reporter spent several days in Roanoke gathering information, statistics
and interviewing approximately a dozen citizens, business and
government leaders, prosecutors, judges and police officers. She
225
226
explained that the NPR news program has the largest audlenc.e of a.n.y
network news program acco..rd, ing to Roanoke'a local public radm
station WVTF, with seven milhon weekly listeners and 1.25 million
listeners at any one time. She presented each member of Council with
a copy of the audio tape which will be sent to potential economic
development prospects.
The Mayor recognized the following persons who participated in
interviews and presented each with a "Crystal Star" which is symbolic
of the Star on Mill Mountain:
T. Stavsn Mills, General Manager, WVTF.Public Radio
Lt. Stsven O. Wills, Police Internal Affairs
Donald S. Caldwell, Commonwealth's Attorney
Louis Ellis, Banker and Neighborhood Leader
Jacqueline E. Gunn, President, Lincoln Terrace Resident
Council
Sgt. A. Stanford Smith, Roanoke City Police Department
Officer Ray T. Lewis, Jr., Roanoke City Police Department
Clifford R. Weckstsin, Judge, Twenty-Third Judicial Circuit
BUSES-ACTS OF ACKNOWLEDGE.MENT-PROCLAMATIONS: The
Mayor presented a proclamation declanng James R. "Jimmy" Carter
Appreciation Day on Wednesday, December 14, 1994, in recognition of
Mr. Carter's exemplary safety record and driving ability as an employee
of the Greater Roanoke Transit Company since November 13, 1974.
Mayor Bowers commended Mr. Carter on his outstanding
achievements and presented him with a ceremonial copy of the
Proclamation.
(For full text, see Proclamation on file in the City Clerk's Office.)
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council; and to
discuss a special award, being the 1994 Citizen of the Year Award. i
227
COMMIll'EES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Ssssio.n. to discuss
personnel matters relating to v-,canciss on various authorities, boards,
commissions and committees sppointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Me.
Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers-~ - .................... -6.
NAYS: None .................. 4).
(Vice-Mayor Edwards was abeenL)
COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor
David A. Bowers requesting an Executive Session to discuss a special
award, being the 1994 Citizen of the Year Award, pursuant to Section
2.1-344(AX10), Coda of Virginia (1950), as amended, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss a special award,
being the 1994 Citizen of the Year Award, pursuant to Section 2.1-
344(A)(10), Code of Virginia (1950), as amended. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members INyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ......................... -6.
NAYS: None .................... --:-::- .............................. 4).
(Vice-Mayor Edwards was absenL)
228
ACTION:
ACTION:
COUNCIL-HOUSING/AUTHORITY: A communication from Mayor
_David A. Bowers transmitting correspondence from David L. Caprara,
D,rector,. Commonwealth of Virginia Departrrbnt of Housing and
Commumty Development, advising that $540,000.00 has been reeewed
from the Urban Rehabilitation Program for the City's housing
development office, was before Council.
(For full text, see communications on file in the City Clerk's Office.)
Mrs. Bowles moved that the communications be received and
filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers~ - .................. _ ............ -6.
NAYS: None-
(Vice-Mayor Edwards was abaenL)
COUNCIL-SISTER CITIES: A communication from Mayor David A.
Bowers transmitting correspondence from the Honorable Klm Dae .=
Jong, Mayor of the City of Wonju, Korea, advising of the consolidation
of the City and County of Wonju, and that the next delegation from
Wonju will visit Roanoke in October or November 1995, was before
Council.
(For full text, see communications on file in the City Clerk's Office.)
Mrs. Bowles moved that the communications be received and
filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers. .. 4._...6.
NAYS: None-
(Vice-Mayor Edwards was abeenL)
229
COUNCIL-CiTY GOVERNMENT-PLANNING-CAPITAL
IMPROVEMENTS PROGF~.M-ECONOMIC DEVELOPMENT: A
communication from Council Member William White, Sr., requesting
that the City Manager be instructed to coordinate a financial planning
session to address future financial planning for the City of Roanoke to
be held in esriy February 1995, was before Council.
Mr. White advised that the Members of Council will participate in
a Team Building and Strategic Planning Worksh.op on Janua.ry 5 - 7,
1995; that aa a follow-up to the workshop, he behaves it is fitting and
proper to engage in a financial planning session which will be similar
to the session that was held by Council in 1993 at the Roanoke
Regional Airport, at which time Council reviewed such matters as
trends in major revenue categories, trends in local tax categories, and
trends in intergovemmantal revenues, etc.; and because Council has
not held a financial planning session since 1993, because of the
complexity and importance of the financial condition of the City,
because of the number of Council Members who have recently taken
their seats on City Council, and because of the State and Federal
budget impact on the City, he requested that the City Manager
coordinate a financial planning workshop to address future financial
planning for the City to be held in early February 1995, following
Council's Team Building and Strategic Planning Workshop.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the matter be referred to the City
Manager for appropriate response. The motion was seconded by Ms.
Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers .................................... -6.
NAYS: None ............................................... -0.
(Vice-Mayor Edwards was absent.)
TRAFFIC-COUNCIL-STREETS AND ALLEYS: A report of the City
Manager with regard to concerns expressed by Council Member Bowies
as to the traffic situation at the intersection of Towns Square
Boulevard and Rutgere Street, N. W., near Lowes Home Center, Inc.,
and the new Kroger Superstore, was before Council.
230
ACTION:
The City Manager advised that a traffic count at the intersection ._
was conducted on November 10, t994, between the hours of 7:00 a.m. I~
and 7:00 p.m,, at which time the minimum criteria (also known as signal
warrants) were met to justify a traffic signal, however, while such
criteria were met, the recommendation for signalization ia subject to
engineering judgermmt; that s rating eystem is used as a guide to help
determine which intersections have a higher priority for signalization,
and the rating eystem evaluates items such as the extent to which
signal warrants were exceeded, reported accident history, pedestrian
volume and vehicle delay time.
The City Manager explained that there are 14 intersections in
Roanoke that meet the signal criteria, and at this time, as many as five
of the higher rated intersections will be signalized using funds from the
recently approved bond referendum; that new traffic counts will be
performed in ashy 1995 to determine which intersections will be
included in this group; and the remaining nine intersections with a
lower rating for which funding is not available at this time, includes the
Towne Square Boulevard/Rutgers Street intersection.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies moved that the report be received and filed, The
motion' was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ................. -6.
NAYS: None ............................. -0.
(Vice-Mayor Edwards was absent.)
POLICE DEPARTMENT-ANIMALS/INSECTS-COMP..LNNTS: A
report of the City Manager with regard to recommendations of Mr.
Walker Nelms in connection with a proposed animal control ordinance,
was before Council.
The City Manager advised that on January 4, 1993, Mr. Nelms
appeared before Council with several recommendations concerning
domestic animals in the City of Roanoke; that Mr. Nelms appeared
before Council in his capacity as a member of the Board of Directors of
231
the Roanoke Valley Society for the Prevention of Cruelty to Animals,
· Inc., (SPCA), and as Chairman of the ad hoc task force on Roanoke
·
Valley pet overpopulation.
Mr. Herbert pointed out that the Director of Public Safety,
members of the Police Department and the Animal Control Unit have
worked closely with the ad hoc task force regarding their concerns; that
the group included representatives from Roanoke County, the City of
Salem and the Town of Vinton; that as a result of the meetings, a new
contract has besn executed with the SPCA and approved by Council,
that addresses certain concerns not only of the SPCA but of the ad hoc
task force; that the current working relationship with the SPCA is
positive and greatly Improved over previous years; and Mr. Nelms
advises that the task force has been dissolved as the SPCA moves on
to other pressing issues.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Ms. Bowles moved that the report be received and filed. The
motion was seconded by Ma. Wyatt and adopted by the following vote:
AYES: Council Member.Wyatt, Bowles, .M_c?..a, dden, Parrott,
I White and Mayor Bowers ................................. -6.
NAYS: None .................................................... -0.
(Vice-Mayor Edwards was absent.)
BUDGET-SCHOOLS: A report of the City Manager recommending
approval of the following budget study schedule for fiscal year 1995-96,
was before Council.
DATE
BUDGET PREPARATION ACTIVITIES
Apdl 24, 1995
Public presentation of fiscal year 1995-
96 rs.c. ommend.ed budget to City
Counc,I by the City Manager.
April ?.4, 1995
Advertisements of public hearings on
recommended budget and tax rates
appear in newspapers.
232
ACTION:
May 1, 1995
May 2 - 5, 1995
Public hearing, on recommended budget and
tax rates
City Council budget study work sessions.
l
May 8,1995
City Council adopts General Fund, Special
Revenue Fund - Schools and Proprietary
Fund budgets and approves an annual
appropriation ordinance.
and/or
May 9 - 12 *
Additional City Council budget study work
sessiona.
May 15, 1995 *
City Council adopts General Fund,
Special Revenue Fund - Schools and
Proprietary Fund budgets and
approves an annual appropriation
ordinance.
City Council has the option of extending the budget study work
sessions to May 9 - 12, 1995, and adopting budgets on May 15,
1995, if necessary.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the recommendation
of the City Manager. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ....................... --6.
NAYS: None---: ...................... . ...................... --0.
(Vice-Mayor Edwards was abeenL)
233
COMMITTEES-MENTAL HEALTH SERVICES-BLUE RIDGE
COMMUNITY S_E.RVICES: A communication from Dr. Fred P.
Roe .s~.el,
Jr., Executive D,rector, Blue RIdge Community Services, requast, ng
Council's concurrence in the election of Rite J. Gliniecki to fill an
existing vacancy as an at4arge member of the Board of Directors of
Blue RIdge Community Services, was before the body.
It was explained that the bylaws require that at-large members be
recommended by the Board to the five participating localities, and all
five local govemmente must concur in the recommendation in order to
confirm an appointment.
(For full text, see communication on file in the City Clerk"s Office.)
ACTION:
Mrs. Bowies moved that Council concur in the recommendation.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ................................ -6.
NAYS: None
(Vice-Mayor Edwards was absent.)
OATHS OF OFFICE-COMMITTEES-TRAFFIC: A report of
qualification of Delvis O. McCadden as a member of the City of
Roanoke Transportation Safety Commission, for a term ending
October 31, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ............................. -6.
NAYS: None ............... ~ .................... -0.
(Vice-Mayor Edwards was absent.)
234
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
report of qualification of G. David Nixon as a member of the Fair
Housing Board, for s term ending March 31, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Me. Wyatt and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ............................. -6.
NAYS: Non=
(Vice-Mayor Edwards was absenL)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
report of qualification of Thaddeus H. Hale, Jr., as a Commissioner of
the City of Roanoke Redevelopment and Housing Authority Board of
Commissioners, for a term ending August 31, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers .......................................... -6.
NAYS: None ............................................ -0.
(Vice-Mayor Edwards was absenL)
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: A
report of qualification of George M. McMillan as a member of the
Advisory Board of Human Development, for a term ending
November 30, 1998, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
235
ACTION: Mre. Bowles moved that the report of qualification be received
and filed. The motion wee seconded by Ma. Wyatt and adopted by the
following vote:
AYES: Council Membere Wyatt, Bowies, McCedden, Parrott,
White and Mayor Bower~ ...... -6.
NAYS: Non.- ...
(Vice-Mayor Edwards was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TOURISM-SCHOOLS: Ma. Loree Clark, a Senior at William
Fleming/William Ruffner Magnet Center and a member of the Academy
of Travel and Tourism, appeared before Council and advised that the
Academy of Travel and Tourism ia a new program funded for the 1994-
95 school year under Federal magnet school grants and was designed
to provide Roanoke City School students with opportunities to access
the travel industry, which has been Identified as the third largest
· industry in Virginia and the first largest industry in the world. She
explained that the goals of the program are to prepare students for
entry level and career positions in the travel and tourism industry and
other service industries, and to involve local businesses in student
training through partnerships, intemships, mentorships and guest
speakers. She advised that the Academy applied for and was accepted
as a member of the National Academy Foundation, a national, non-
profit organization dedicated to the community; and the most unique
feature of the program is the on-site travel agency, Fleming Travel
Connections, where students have access to software, resource
material and the actual technology used by travel agencies in the
Roanoke Valley. She stated that the Fleming Travel Agency provides
students with an opportunity to learn in an authentic business
atmosphere which gives them a realistic outlook and provides
info..ation .about careers ranging from travel agent to hotel/motel
operations and the overall attraction market.
Mr. Danny King, a Junior participating in the Academy of Travel
and Tourism, advised that there are two 486-DOS computer systems
and one Power Macintosh system involved in the program, and with
these first-rate systems, advanced software and CD Rom programs can
236
be run. He called attention to the importance of involving local
businessea in the program to insure success, advising that the
Roanoke Valley Convention and Visitors Bureau has endorsed the
program and has appointed one of its members to serve on the
advisory committee, along with a representative from U. S. Air. He
explained that local businesses will be requested to place student
interns and to provide mentors for on-the-job and field experiences,
along with guest speakers, and to provide guidance and advice to
Academy of Travel and Tourism staff in regard to current industry
trends and program standards and goals.
Without objection by Council, the Mayor advised that the remarks
of Ms. Clark and Mr. King would be received and filed.
ANNUAL REPORTS-RIV_E.R PARK~NAY/EXPLORE PARK: Dr.
M. Rupert Cutler, Explore Park D, rector, appeared before Council and
presented a report on Explore Park's first season and plans for 1995.
(See statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Dr. Cutler would be received and filed.
ACTS OF ACKNOWI-EDGEMENT-TOURISM: James H. Fulghum,
Jr., Attorney, appeared before Council and presented each member of
Council with an autographed copy of his new book entitled, There la
Nothino To Do In Roanoke. Vimini= which lists Roanoke Valley tours,
places and events.
On behalf of the Members of Council, the Mayor expressed
appreciation.
OTHER HEARING OF CITIZENS: None.
At 11:05 a.m., the Mayor declared the meeting in recess.
At 11:15 a.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Edwards.
'I
237
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
iTEMS RECOMMENDED FOR ACTION:
INSURANCE-PERSONNEL DEPARTMENT-CITY INFORMATION
SYSTEMS-EQUIPMENT: The City Manager submitted a written report
advising that the City of Roanoke is self.insured for automobile liability
and workers' compensation; that the Office of Risk Management
actively administers approximately 1,000 new and ongoing workers'
compensation and automobile liability claims annually, and procures
bonds, general liability, flood and property insurance in excess of $120
million annually; that the Risk Management Information System
(Riskmaster) currently in use by the Office of Risk Management was
purchased in February 1988; and is now outdated and there ars
reporting limitations of the Riskmastar that prevent the Office of Risk
Management from providing meaningful actuarial type data to the
Finance Department and to insurers;, and a modem RMIS system can
help prevent claims from being mmhandled and aie;t the City to
insurance coverage gaps, and assist in safety, loss control and medical
cost containment efforts.
It was explained that specifications were developed for a modem
RMIS; and after due and proper advertisement, four proposals were
received, with Alexander & Alexander, Inc., d/b/a Anistics, having
submitted the lowest proposal that meets all requirements and
specifications of the City.
The City Manager recommended that Council authorize the
purchase of a Risk Management Information System from Alexander &
Alexander, Inc., d/b/a Anistics, at a total cost of $25,500.00, and that all
other proposals received by the City be rejected.
(For full text, see report on file in the City Clerk's Office.)
238
ACTION:
Mr. Parrott offered the following resolution:
(f/32278-121294) A RESOLUTION accepting the bid of Alexander
& Alexander Inc. d/b/a Anistics, for the provision and installation of
computer hardware fo~ the Risk Management I~ofi~-~tio~ System, upon
certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract;
and rejecting the other bids made to the City.
(For full text of Resolution, see Resolution Book No. 56, page 529.)
Mr. Pan'ott moved the adoption of Resolution No. 32278.121294.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCedden, Parrott,
White and Mayor Bowers .............................. -6.
NAYS: None---= .............................................. 4).
(Vice-Mayor Edwards was absent.)
Coun. cil Member White requested t. hat the City Manager provide
Council w~th a status report with,n slx months from the date of
implementation with regard to cost savings and improved management
practices as a result of the new Risk Management Information System.
BUDGET-SEWERS AND STORM DRAINS-PUBLIC WORKS-
CONSULTANTS REPORTS-FLOOD REDUCTION/CONTROL: The City
Manager submitted a written report advising that periodic flooding has
been a problem in downtown Roanoke since the first settlement of Big
Lick, with short duration storms (thunder storms) within the downtown
area sometimes resulting in flooded streets and basements; that the
downtown storm drainage system has been visually inspected and
evaluated by City staff to determine its capacity, which revealed that
there ars potential structural deficiencies near Salem Avenue (from
Salem Avenue to the Campbell Avenue/First Street intersection); and
following advertisement of En.g. ineering Se. rvices Qualification
Proposals for the necessary evaluations and des,gn of work to correct
structural deficiencies, an engineering services contract was awarded
to Mattern & Craig, Inc., on October 9, 1989, in the amount of
$15,960.00, for necessary evaluations and design of work to replace
approximately 300 lineal feet of storm drain.
239
It was further advised that · prelimi,n, ary report was completed by
I Mattem & ....C~. g, Inc., on Februa~ 15, 1990, that the project was delayed
until the Fifth Street Bddge was complete so that no traffic problems
would occur on Salem Avenue and First Street; that the Fifth Street
Bridge has been completed and is now open, and City staff reviewed
the preliminary report and aince observing another rain in Apdl 1994,
recommended changes in the scope of work that would allow for
additional inlets to help reduce street flooding; and changea resulted
in a net Increase in the contract amount of $4,287.00 for Amendment
No. I and $1,000.00 for project advertising and contingencies, as
follows:
Original Contract Amount
Cost-To-Data For Preliminary
Design and Safety Inspections
Amount Remaining in Contract
Amendment No. 1 for Additional
Design and Expenses Due to Five
Year Delay
Advertising and Contingencies
Total to Complete Engineering
$15,960.00 $15,960.00
8,663.00
4,287.00 4,287.00
1.000,00 1,000.00
$13,950.00
Curren..t ContractJContingenciee $21.247.00
I The City Manager recommended that Council concur in the
following actions:
authorize transfer of $5,287.00 from the 1992 Public
Improvement Bonds for Sro,,, Drains, Account No. 008-
052-9700-9176, to Salem Avenue Sto.r~l_ Drain
Replacement, Account No. 008-052-9643-9001, and
authorize the City Manger to execute Amendment No. 1 to
the Engineering Services Agreement with Mattern & Craig,
Inc., in the amount of $4,287.00 and provide $1,000.00 for
project advertisement and contingencies.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency budget ordinance:
240
ACTION:
(ff32279-121294) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 530.)
Mrs. Bowles moved the adoption of Ordinance No. 32279-121294.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers--- - .................... -6.
NAYS: None .................................. -0.
(Vice-Mayor Edwards was absenL)
BUDGET-BRIDGES-PUBUC WORKS-CONSULTANTS REPORTS-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that an Engineering Services contract was awarded to Hayes,
Seay, Mattem & Mattem, Inc., on September 11, 1989, in the amount of
$95,000.00, with a $5,000.00 contingency ,for Hunter Viaduct/Williamson
Road Over Railroad, S. W., Bridge No. 1.8.29; that Phase I of the contract i
was for preparation of a plan for demohflon of the Jefferson Street leg
of the Hunter Viaducts lower bridge abutment and four lower bridge
spans; that Phase II included preparation of a plan for the demolition of
the remainder of the Jefferson Street leg of the Hunter Viaduct; that
Phase I was complete and a stop order was issued on November 26,
1990, to Hayes, Seay, Mattem & Mattem, Inc., on Phase II when it was
realized that the Seconsd Street Bddge construction would be delayed;
and funds in the amount of $69,610.00 remain in project Account No.
0084)52-9636-9003 ($65,554.00 in Engineering Services and $4,056.00
in Contingency).
It was fmlher advised that Second Street Bridge construction is
scheduled to begin in the spring of 1995, with completion in the fall of
1996; that plans need to be developed for demolition of the remaining
spans of the Jefferson Street leg; and, in addition, Phase Il will now
include modification and rehabilitation of the Willlamson Road leg and
a right turn lane onto Salem Avenue, which will allow construction to
begin in the fall of 1996 upon completion of the new Second Street
Bridge.
241
The City Manager recommended that Council concur in the
I following actione:
Authorize the City Manager to execute Amendment No. 1,
in the amount of $92,t38.00, to the agreement for
engineering services with Hayes, Seay, Mattem & Mattem,
Inc., dated September 11, 1989, pursuant to Ordinance No.
29764-91189, in a form to be approved by the City
Attorney, with a new contract amount of $187,138.00.
Appropriate $102,138.00 of 1996 anticipated bond
proceeds to Capital Projects Fund Account No. 008-062-
9636-9001, of which $92,138.00 is for Amendment No. 1
and $10,000.00 ia for contingency.
Phase III construction administration will be negotiated
upon award of the construction contract.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(~t32280-121294) AN .O. RDINANCE to a .me.n.d and reordain certain
sections' of the 1994-95 Cap,tal Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 531.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32280-121294.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ......................................... -6.
NAYS: None
(Vice-Mayor Edwards was absenL)
242
ACTION:
Mr. White offered the following resolution:
(#32281-121294) A RESOLUTION authorizing the execution of an
amendment to the City's contract with Hayes, Soay, Mattern & Mattem,
Inc., for additional engineering services to be performed in connection
with the Hunter Viaduct/Williamson Road Over Railroad, S. W., Bridge.
(For full text of Resolution, see Resolution Book No. 56, page 532.)
Mr. White moved the adoption of Resolution No. 32281-121294.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowies, McCadden, Pan'off,
White and Mayor Bowers .................................................... 6.
NAYS: None
(Vice-Mayor Edwards was absenL)
SEWERS AND STORM DRAINS-WATER RESOURCES-
EQUIPMENT: The City Manager submitted a written report advising that
Council authorized acceptance of a bid submitted by H. Hamner Gay &
Co., Inc., for Carvins Cove Phase II, Contract C'.-~ 2, on June 28, 1993, and
work commenced on August 12, 1993; that the project extends a water
main from 13th Street, S. E., at the Roanoke River along Riveriand Road
to the general vicinity of Walnut Avenue and includes two water storage
tanks and a pump station; that water system pressure will be increased
because of the proposed improvements and the Mount Pleasant
Boulevard and Redwood Road areas will have water pressures that are
potentially damaging to existing plumbing systems, which damage can
be prevented by installation of a pressure reducing valve (PRV).
It was explained that the pressure reducing valves need to be
installed at each customer connection in the high pressure area; that
the original contract provided for H. Hamner Gay & Co., Inc., to install
50 pressure reducing valves at a unit price of $225.00, for a total
contract value of $11,250.00; that H. Hamner Gay & Co., Inc., has asked
that the City install the required pressure reducing valves; that City
staff has discussed the metter with local plumbers and contracted with
Kennard-Pace Co., by purchase order, to install the necessary pressure
reducing valves at a unit cost of $165.20, for 22 pressure reducing
valves, at a total cost of $3,634.40; that Change Order No. 2 will provide
243
a credit to the City for the value of the press, ure reducing valves in the
contract with H. Hsmner Gay & Co., Inc., and fun.ds are currently
encumbered in the amount of $2,334,535.00 for the COhudsCt, aa follows:
Odginal Contract amount
Change Order No. 1
Change Order No. 2
$2,334,$35.00
6,973.18
11.25o.o0)
New Contract Amount
S2.330.258.18
The City Manager recommended that Council authorize execution
of Change Order No. 2, in the credit amount of $11,250.00, to the
contract with H. Hamner Gay & Co., Inc.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(#32282-121294) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 2 to the City's contract with H. Hamner
Gay & Co., Inc., in connection with Carvins Cove Filter Plant
Improvements - Phase II, Contract C-.2; end providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page $33.)
ACTION:
Mrs. Bowies moved the adoption of Ordinance No. 32282-121294.
The motion was seconded by Mr. McCndden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers .............................. -6.
NAYS: None .............................................. -0.
(Vice-Mayor Edwards was absent.)
BUDGET-PUBLIC WORKS-GRANTS-CLEAN VALLEY COUNCIL:
The City Manager submitted a written report advising that Council
designated the Clean Valley Council (CVC) to develop a cooperative
litter control program for the entire Roanoke Valley and authorized the
Clean Valley Council to apply for certain grant funds from the
Commonwealth of Virginia for operation of the program; that a litter
control grant was approved by the Department of Environmental
244
ACTION:
Quality, Office of Litter Prevention and Recycling (DEQ); that grant
funds in past yearn were sent directly to the coordinating age,n..cy, Clean
Valley Council, by the Department of Environmental Quality, and the
City has received grant funds in the amount of $5,898.00 from the
Department of Environmental Quality, Office of Litter Prevention and
Recycling.
The City Manager recommended that Council appropriate
$5,898.00 to Grant Fund Account No. 035-052-5119-2010, and increase
the revenue estimate in Account No. 035-035-1234-7181 for transfer to
the Clean Valley Council.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(ft32283-121294) AN ORDINANCE to amend and raordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 534.)
M.s: Wyatt moved the adoption of Ordinance No. 32283-121294. 1
The motfon was seconded by Mr. McCaddsn and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers ........... -------_ .... --6.
NAYS: None ....................... -0.
(Vice-Mayor Edwards was absenL)
CHURCH AVENUE PARKING GARAGE-CENTURY STATION
PARKING GARAGE-WILUAMSON ROAD PARKING GARAGE-REPUBLIC
PARKING SYSTEM, INC.-MARKET SQUARE PARKING GARAGE: The
City Manager submitted a written report advising that parking garage
attendant hours were formally establ/shed with the Agreement between
the City of Roanoke and Republic Parking System, Inc. (RPS), effective
March 1, 1994, as described in Attachment No. One to the report; that
free short-term parking has been psi.,itted in certain parking garages
whenever the parking garage attendant is not on duty; that a review of
attendant hours versus short-term parking revenue collected during the
245
months of July, August and September reveal, ed that an overall
,I reduction in attendant houm and a corresponding ,ncrease in the time
!
that free short-te¢,~ parking is permitted would produce a net savings
for the City of Roanoke; and an amendment to the Agreement between
the City and Republic Parking System, Inc., reducing parking garage
attendant hours and increasing the time that free short-term parking is
permitted requires authorization by Council.
The City Manager recommended that Council concur in the
following actions:
Authorize an amendment to the Agreement between the
City of Roanoke and Republic Parking System, Inc., in a
form to be approved by the City Attorney, for the purpose
of reducing total parking garage attendant hours as
specified in Attachment No. One of the City Manager's
report.
Amend the City's Fee Compendium as approved by
Council, pursuant to Resolution No. 30789-111891,
adopted on November 18, 1991, to reflect the free parking
i changes as specified in Attachment No. One of the City
Manager's report.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(t/32284-121294) A RESOLUTION authorizing the appropriate City
officials to enter into an amendment to the agreement between the City
and Republic Parking System, Inc., relating to the operation of City
parking facilities.
(For full text of Resolution, see Resolution Book No. 56, page 535.)
ACTION:
Mr. McCadden moved the adoption of Resolution No. 3221N-
121294. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
246
ACTION:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowere :: (~' l;
NAYS: Not.-_ ..... : ...........-0.
(Vice-Mayor Edwards was absent.)
Mr. McCadden offered the following resolution:
(#32285-121294) A RESOLUTION amending the fees to be
charged at the following parking facilities:
Century Station Parking Garage
Church Avenue Parking Garage
Market Square Parking Garage
Tower Parking Garage
Williamson Road Parking Garage.
(For full text of Resolution, see Resolution Book No. 56, page 536.)
Mr. McCadden moved the adoption of Resolution No. 32285-
121294. The motion was seconded by Mrs. Bowies and adopted by the
following vote: i
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ................................. -6.
NAYS: None
(Vice-Mayor Edwards was abesnL)
BUDGET-POLICE DEPARTMENT-FIRE DEPARTMENT-PUBLIC
WORKS-CMERP-UTIUTY UNE SERVICES-FLEET MANAGEMENT FUND-
WATER RESOURCES-EQUIPMENT: The City Manager submitted a
written report advising that the General Fund Capital Maintenance and
Equipment Replacement Program has identified vehicular equipment
ccc, ds for various City departments, as outlined in Attachment A to the
City Manager's report; whereupon, the City Manager recommended that
Council concur in the following actions:
247
Authorize purchase of the following automobilee;
,!
23 full aiza police/fire automobile~ from
Pinkerton Chevrolet-GEO, at a total coat of
$369,026.95;
2 intermediate class automobiles from
Berglund Chevrolet, Inc., for the total coat of
$24,813.92; and
5 mid~size, four-door, four-wheel drive utility
type vehicles from Berglund Chevrolet, Inc.,
for the total coat of $104,586.90.
Appropriate $41,835.00 from Utility Line Services Prior
Year Retained Eamings Account to Utility Line Service
Account No. 0164)56-2625-9010.
Appropriate $264,644.00 from fiacal year 1994 General
Fund Capital Maintenance and Equipment Replacement
Program to be transferred to Fleet Management Account
No. 0174)52-2642-9010.
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Ofl~ce.)
Mr. Parrott offered the following emergency budget ordinance:
(f/32286-121294) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General, Fleet Management and Utility Line
Service Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 538.)
ACTION:
Mr. Parmtt moved the adoption of Ordinance No. 32286-121294.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
248
ACTION:
AYES: Council Members INyatt, Bowies, McCadden, Parrott and
INhlta ...... - - J .... 5.
NAYS: None .................................... -0.
(Mayor Bowers abstained from voting.) (Vice-Mayor Edwards was
abesnL)
Mr. Parrott offered the following resolution:
(#32287-121294) A RESOLUTION accepting bids for the purchase
of new vehicles for use by the Police and Fire Departments; and
rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 56, page 539.)
Mr. Parrott moved the adoption of Resolution No. 32287-121294.
The motion wes seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott
and White ........................................ 5.
NAYS: None
(Mayor Bowers abstained from voting.) (Vice-Mayor Edwards was
absent.)
Mr. Parrott inquired as to how the bidding process can be
adjusted to reduce the interim time between submittal of a bid and
award of a contract which sometimes nmkes it difficult for a bidder to
honor bid specifications that he or she might not be able to meet after
an extended period of time; whereupon, the City Manager advised that
he would respond to Mr. Parrott's question in a Council report which is
proposed to be included on the December 19, 1994 agenda.
HUMAN DEVELOPMENT-SALVATION ARMY-CITIZENS SERViCES
COMMITTEE: The City Manager submitted a written report advising
that The Salvation Army applied through the Citizens Services
Committee for City funds, i.e., $16,500.00 to operate a program for the
homeless and $21,000.00 to operate a shelter for battered women; and
the City Attomey, through a public opinion dated April 23, 1986, stated
that the City may contract with The Salvation Army, a church, or ·
!
249
ssctaHan institution, ss long as the contract is for the cars of indigent
I sick or injured persona, end payment of City funds under any contract
does not exceed the fair market value of services rsndersd.
It was further advised that the Citizens Services Committee
recommended an appropriation of $22,700.00 for fiscal year 1994-95 to
be used for either program and Council concurred in the
rscommendation; that The Salvation Army has rsquested that the
$22,700.00 be divided between the Abused Woman's and Homeless
Programs, i.e., $12,700.00 for the Abused Women's Program and
$10,000.00 for the Homeless Program; and authorization is requested
by Council to execute two contracts to be approved by the City
Attorney with The Salvation Army for payment of services provided to
City citizens under the Abused Women's and Homeless Programs.
The City Manager recommended that he be authorized to execute
two contracts, in a form to be approved by the City Attomey, with The
Salvation Army for payment of services deliversd by the Abused's
Women's and Homeless Programs.
(For full text, see rsport on file in the City Clerk's Office.)
I Mrs. Bowles offersd the following rssolution:
(#32288-121294) A RESOLUTION authorizing the City Manager
to enter into two contracts with The Salvation Army for payment of
services delivered by the organization's Abused Women's Program and
Homeless Program to citizens of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 56, page 541.)
ACTION:
Mrs. Bowies moved the adoption of Resolution No. 32288-121294.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ......... ~- ................................. -6.
NAYS: None
(Vice-Mayor Edwards was absent.)
250
At 11:30 a.m., the Mayor declared the meeting in recess.
At 11:50 a.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Edwards.
REPORTS OF COMMITTEES:
BUDGET-GENERAL SERVICES-PUBLIC WORKS-CMERP.J & D
RELATIONS DISTRICT COURT: Council Member Whits, Chairperson of
the Bid Committee, pre~antsd a written report on behalf of the
Committee, in connection with bids received by the City for renovation
of the Juvenile and Domestic Relations District Court which consists
of demolition of two juvenile holding cells and remodeling space into
a conference room, construction of two new offices for mediators in the
area ttmt previously sewed as the lobby for the juvenile entrance area,
construction of an additional records storage area, and installation of
doors to provide for easier circulation within the Clerk's area,
recommending that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Acom Construction, Ltd., In accord .?_t~.._.. with contract
documents as prepared by the Office of C;ty Engineer, in
the amount of $31,200.00 and 45 consecutive calendar
days to complete the work.
Appropriate $31,200.00 from prior year Capital
Maintenance and Equipment Replacement Program Fund
to be transferred to a new Capital Projects Fund account
entitled, "Renovation of Juvenile and Domestic Relations
Court."
ReJect all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
ACTION:
251
Mr. Parrott offered the following emergency budget ordinance:
(~32289-121294) AN ORDINANCE to amend and reordain certain
sections of the 1994-65 Capital and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 541.)
Mr. Pa~ott moved the adoption of Ordinance No. 32289-121294.
The motion was seconded by Mr. INhite and adopted by the following
vote:
AYES: Council Members V~jatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ........................ ~ ...... -6.
NAYS: None
(Vice-Mayor Edwards was absent.)
Mr. Parrott offered the following emergency ordinance:
(#32290-121294) AN ORDINANCE accepting the bid of Acom
I Construction, .Ltd., to provide for the renovation of the Juvenil.e. and
Domestic Relations District Court, upon certain terms and conditions;
awarding a lump sum contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; rejecting all
other bids; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. $6, page 543.)
Mr. Parrott moved the adoption of Ordinance No. 32290-121294.
The motion was seconded by Mr. W~ite and adopted by the following
vote:
AYES: Council Members ~jatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ..................................... ---6.
NAYS: None
(Vice-Mayor Edwards was absent.)
ACTION:
252
ACTION:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT-
~lmiOMMITTEES-.DE.CEASED PERSONS: A report of the City Planning
ssion aovislng that the Mill Mountain Development Committee,
pursuant to s communication under date of September 23, 1994, has
requested that the Planning Commission consider a request to name
the overlook at Mill Mountain at the foot of the Star, "The M. Carl
Andrews Overlook"; and after due consideration, the City Planning
Commission voted to recommend to Council that the request be
approved as a fitting tribute to Mr. Andrews, who, for over 25 years,
mede significant contributions to protecting and enhancing the natural
beauty of Mill Mountain, was bofora the body.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following resolution:
(#32291-121294) A RESOLUTION naming the overlook at the foot
of the Mill Mountain Star "The M. Carl Andrews Overlook".
(For full text of Resolution, see Resolution Book No. 56, page 944.)
Mrs. Bowles moved the adoption of Rssolu~on No. 32291-121294.
The re. orion was seconded by Mr. McCadden and adopted by the ~
following vote:
·
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers--- - .......................... -6.
NAYS: None-----.---- .................... -0.
(Vice-Mayor Edwards was absenL)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-CITY EMPLOYEES-PENSIONS: Ordinance No. 32271
amending and reordaining Section 22.1-3, Membershio (]enerally, of
Chapter 22.1, Pensions and Retirement Code of the City of Roanoke
(1979), ss amended, by the addition of a new subsection (cl), providing
for a new window of opportunity during which members of the
Employees' Retirement System may transfer to the Employees'
253
Supplemental Retirement System, aa more particularly set forth in a
I report of the Director of Finance under date of November 28, 1994,
having previously been before the Council for its first reading on
Monday, November 28, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. White offering the following
for its second reading and final adoption:
(#32271-121294) AN ORDINANCE amending and reordaining
§22.1-3, Memberehip penerelly, of Chapter 22.1, Pensions and
Retirement. Code of the City of Roanoke (1979), as amended, by the
addition of a new subsection (cl) providing for a new window of
opportunity during which members of the Employees' Retirement
System may transfer to the Employees' Supplemental Retirement
System.
(For full text of Ordinance, see Ordinance Book No. 56, page 528.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32271-121294.
The motion wes seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
White and Mayor Bowers ................. -6.
NAYS: None
(Vice.Mayor Edwards was absent.)
TRAFFIC-STATE HIGHWAYS-ECONOMIC
DEVELOPMENT: Mr. Parrott offered the following resolution urging
that the Commonwealth Transportation Board and the Virginia
Depa~ I,~ent of Transportation support alignment of Interstate 73 within
the Commonwealth of Virginia following the right-of-way of U. S. Route
460 from the West Virginia line, then following the rights-of-way of the
proposed "Smmt Highway", Interstate 81 and Interstate 581 in the City
of Roanoke, and then generally following the right-of-way of U. S. Route
220 from Roanoke to the North Carolina line:
(#32292-121294) A RESOLUTION urging that the Commonwealth
of Virginia Transportation Board support a specific alignment of
Interstate 73 in the Commonwealth of Virginia.
(For full text of Resolution, see Resolution Book No. 56, page 545.)
254
ACTION:
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32292-121294. ·
The motion was eeconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowies, McCadden, Parrott,
W/rite and Mayor Bowers-- -. ....... ~.
NAYS: None
(Vice-Mayor Edwards was abeenb)
CITY EMPLOYEES: Mm. Bowies offered the following resolution
providing City employees with one additional holiday, December 23,
1994, for this calendar year only:
(#32293-121294) A RESOLUTION providing City employees with
one (1) additional holiday for this calendar year only.
(For full text of Resolution, see Resolution Book No. 56, page 546.)
Mrs. Bowles moved the adoption of Resolution No. 37.293-121294.
The motion was seconded by Mr. Parrott and adopted by the following ·
vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowers --- -
NAYS: None
(Vice-Mayor Edwards was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS:
BRIDGES-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: Mr. Hoskins M. Sclater, 2723 Crystal Spring Avenue, S. W.,
addressed Council in connection with the Hotel Roanoke and the
skywalk, advising that proposed ale/walk will deface the front of the
255
Hotel Roanoke. He stated that the skywalk will detract from the overall
I appearance of the Hotel, and the citizens that he talks with do not want
the akywalk to be constructed st the proposed location.
At 12:05 p.m., the Mayor declared the meeting in recess.
At 12:30 p.m., the meeting mconvened in the Council Chamber,
with Mayor Bowers presiding, and all Membem of the Council in
attendance, with the exception of Vice-Mayor Edwards.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Ms. Wyatt moved that each Member of City Council certify to the beet
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requimmants under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, McCadden, Parrott,
White and Mayor Bowem ........................ -6.
NAYS: None
(Vice-Mayor Edwards was abssnL)
OATHS OF OFFICE-COMMITTEES-PLANNING: The Mayor
advised that there ia a vacancy on the City Planning Commission,
created by the ineligibility of Charles A. Price, Jr., to serve another
term, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Melvin L. Hill.
Them being no further nominations, Mr. Hill was elected as a
member of the City Planning Commission, for a te~,~ ending
December 31, 1998, by the following vote:
ACTION:
FOR MR. HILL: Council Membem Wyatt, Bowles, McCadden,
Parrott, White and Mayor Bowem ................................ --6.
(Vice-Mayor Edwards was absent.)
256
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSH. IP: The Mayor advised that there is a vacancy on the
Roa. no.ke Ne,ghborhood Partnerehip St.eering Committee, creata.d by
expiration of the term of Mary Sue Rube,z, and called for nominat, ons
to fill the vacancy.
Ms. Wyatt placed in nomination the name of Allen L. Clark.
There being no further nominations, Mr. Clark was elected as a
member of the Roanoke Neighborhood Partnership Steedng
Committee, for a tei-,i ending November 30, 1997, by the following vote:
FOR MR. CLARK: Council Members Wyatt, Bowles, McCadden,
Parrott, INhite and Mayor Bowers ...................... -6.
(Vice-Mayor Edwards was absenL)
Inasmuch as Mr. Clark is not a resident of the City of Roanoke,
Ms. Wyatt moved that the City residency requirement for persons
serving on authorities, boards, commissions and committees appointed
by the Council be waived in this specific instance. The motion was
seconded by Mr. White and adopted.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that them is a vacancy on the Youth Services Citizen Board, created by
expiration of the te~,~t of Clay L. Dawson, and called for nominations to
fill the vacancy.
Mr. McCadden placed in nomination the name of Sherman A.
Holland.
There being no further nominations, Mr. Holland was elected as
a member of the Youth Services Citizen Board, for ate,',, ending
May 31, 1996, by the following vote:
FOR MR. HOLLAND: Council Members Wyatt, Bowles,
McCadden, Parrott, Whita and Mayor Bowers ...................... -6.
(Vice-Mayor Edwards was absent.)
At 12:30 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
257
At 7:00 p.m., the meeting reconvened in the Council Chamber,
I with Mayor Bowem presiding, and all Membere of the Council in
attendance, with the exception of Council Member McCadden and Vice-
Mayor Edwards.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James
D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr., City
Attorney; Jesse A. Hall, Deputy Director of Finance; and Mary F. Pari(er,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
YOUTH: Mayor Bowers welcomed Boy Scout Troop No. 2,
representing Raleigh Court Presbyterian Church.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 198t, the City Clerk having advertised a
public hearing for Monday, December 12, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Michael A.
Wells that s parcel of land located at 3904 Virginia Avenue, N. W.,
identified as Official Tax No. 2761409, be rezonsd from RS-3,
Residential Single Family District, to C-2, General Commercial District,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, November 25, 1994, and
Friday, December 2, 1994.
(See publisher's aff~davit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to permit the continuation of an
existing automobile cleaning facility, was before Council.
258
ACTION:
The Planning Commission recommended that Council approve
the request for rezoning, advising that the proposed proffers and !he I
topographic difference between the existing automobile cloamng
business and the residential uses fronting on Virginia Avenue should
minimize any impact on the residential position of the neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Michael A. Wells, petitioner, appeared before Council in support
of the request.
Mr. White moved that the following ordinance be placed upon its
first reading:
(~t32294) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 276, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text:of Ordinance, see Ordinance Book No. 56, page 547.)
The motion was seconded by Mr. Parrott.
The Mayor inquired if Itmre were persop, s present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 32294 was adopted, on its first reading, by the
following vote:
AYES: Council Members Wyatt, Bowies, Parrott, White and
Mayor Bowers .... . ..................... 5.
NAYS: None
(Council Member McCadden and Vice-Mayor Edwards were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 12, 1994, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of John D. Fralin
that a parcel of land located in the 2900 block of Epperly Drive, N. W.,
described as Lots 19-21, inclusive, Block 1, Map of Epperly Court,
259
Official Tax Nos. 2160612 - 2160614, inclusive, be rezoned from RS-3,
I Residential Single Family District, to RM-2, Residential Multi-Family,
Medium Density District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, November 25, 1994, and
Friday, December 2, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to reinstate a previously
approved conditional rezoning that provided for the construction of a
multi-family development consisting of 14 townhouss units; and it was
noted that the subject property was conditionally rezoned in 1989,
however, due to financial circumstances, the developer was unable to
commence construction of the multi-family project before the three year
reversion clause became effective, thus, and the zoning of the property
reverted back to RS-3, Residential Single Family District, was before
Council.
The Planning Commission recommended that Council approve
the request for rezoning, advising that the rezoning would provide a
good transitional land use and buffer area from the highway oriented
commercial uses along Williamson Road to the single family residences
located to the north, west and southwest of the subject property; and
furthermore, the rezoning and the proposed development would
provide an alternative housing type in an existing neighborhood
sensitive to the existing neighborhood environment.
(For full text, see report on file in the City Clerk's Off~ce.)
D. Jeffry Parkhill, Agent, appeared before Council in support of
the request.
ACTION:
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
260
(~32295) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sh. eet No. 216, Sectional 1976 Zone i
Map, City of Roanoke, to rezone certs, n property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 549.)
The motion was seconded by Mrs. Bowles.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 32295 was adopted, on its first reading, by the
following vote:
AYES: Council Members Wyatt, Bowles, Parrott, White and
Mayor Bowers
NAYS: Non--.
(Council Member McCadden and Vice-Mayor Edwards were absent.)
OTHER HEARINGS OF CITIZENS: None.
There being no further business, the Mayor declared the meeting adjourned ~W
at 7:40 p.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
261
ROANOKE CITY COUNCIL--ROANOKE CiTY SCHOOL BOARD
December 12, 1994
12:30 p.m.
A joint meeting of the Roanoke City Council and the Roanoke City School
Board with the City's Representatives to the 1995 Session of the General Assembly
of Virginia was called to order on Monday, December 12, t994, at 12:30 p.m., in the
Social Sewices Conference Room, Room 306, Municipal North, 215 Church Avenue,
S. W., with Mayor David A. Bowers and Chairperson C. Nelson Harris presiding.
CITY COUNCIL MEMBERS PRESENT: Elizabeth T. Bowies, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ....... ~6.
CITY COUNCIL MEMBERS ABSENT: Vice-Mayor John S. Edwards ...... 1.
SCHOOL BOARD MEMBERS PRESENT: Marilyn C. Curtis, Charles W. Day,
Marsha W. Ellison, Finn D. Pincua, Clubert G. Poff, John H. Saunders and
LEGISLATORS PRESENT: Senator J. Bmndon Bell, Delegate C. Richard
Cranwell, Delegate Clifton A. Woodrum, M, Delegate A. Victor Thomas and Delegate
H. Morgan Griffith.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager;, Wilbum C. Dibling, Jr., City Attomey; Jesse A. Hall, Deputy
Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director of Real
Estate Valuation; Robert W. Bird, Municipal Auditor;, E. Wayne Hants, Superintendent
of Roanoke City Public Schools; Richard L. Kelley, Assistant Superintendent for
Operations, Roanoke City Public Schools; and June S. Nolley, Clerk of the Roanoke
City School Board.
Following lunch, the Mayor welcomed area legislators, School Board
members, and Administrative staff. He presented each legislator with a token of
appreciation, a marble paperweight with a die cast of the City Seal.
LEGISLATION-COUNCIL-SCHOOLS: Chairperson Harris advised that it was
a pleasure for the School Board to meet with the members of Council, the City's
representatives to the General Assembly, and the City Administration.
262
The Mayor expressed the regrets of Vice-Mayor Edwards who was unable to
attend the meeting due to another commitment.
I
MANDATES:
The Mayor called attention to page one of the Legialative Program with regard
to Mandates, advising that the United States Conference of Mayors, the National
League of Cities, the Virginia Municipal League and the Virginia Association of
Counties and Towns have requested that the General Assembly honor the request
that there not be unfunded mandates. He explained that the City of Roanoke is
subject to 391 Federal and State Mandates and requested that if the General
Assembly imposes certain requirements on localities, that they also provide the
revenue to make available the means to provide the program(s). As the General
Assembly Session proceeds, he requested that the City Attomey stay abreast of
ideas/propoaals and issue a type of mandate alert to the administration and to area
legislators on any issue that has the potential to be approved that would impose an
unfunded mandate on City programs.
Chairperson Harris reiterated the Mayor's remarks, advising that the School
system also receives mandates which place a burden on the system if funds are not
provided to address the program.~.
FULL FUNDING OF STATE MANDATED EDUCA~ONAL PROGRAMS, INCLUDING
STANDARDS OF QUALITY:
Mr. Saunders advised that the School Board supports education and the
investment of funds to deliver a high quality of education. He further advised that
the School Board supports the concept and objectives of many of the Standards of
Quality that have been established, however, the funding formula involves the state
funding the City based on a cost per pupil of approximately $2,900.00, which is a
cost estimete that was prepared by JLARC that was created in a theatrical vacuum
and does not accurately reflect the cost for the City to deliver a high quality
education in an uH)an environment where there are multiple layers of mandates that
must be addressed. For example, in Roanoke City, he pointed out that it costs
approximately $5,800.00 per pupil per year to deliver the quality of programs that ars
currently provided.
Delegate Cranwall inquired if Mr. Saunders was suggesting that the State
cannot change the Standards of Quality; whereupon, Mr. Saunders advised that that
was not his suggestion, however, he was asking that when approaching a mandate,
the State should evaluate the cost and base its cost estimates on a realistic cost of
delivering education. He stated that the cost of providing education in the City of
Roanoke is quite different from the coa.t o.f providing education in Franklin County
or Montgomery County or northern Virg,n,a. Delegate Cranwell responded that the
263
Standards of Quality cannot be changed without some requirement for contributions
I on the part of localities, therefore, he inquired es to what the School Board would
like to change with regard to the composite index. Mr. Saundera advised that there
are · variety of ways of calculating the composite index in order to establish a
mechanism whereby the State's funding of school districts is linked more closely to
the cost of providing educational services in that particular locality, therefore, rather
than having an absolute average composite, there might be different composite rates
for different localities based on different criteria. --
The Mayor suggested that the School Board provide area legislators with more
detailed figures on behalf of the schools.
Mr. Saundera advised that JLARC studies on state mandates have
recommended that state funding be increased substantially for special education,
and the School Board strongly supports that recommendation. Further, he stated
that if the General Assembly is contemplating changes to the educational funding
formula which would reduce state funding of any school division, the General
Assembly is requested to contact the localities and the Virginia School Board
Association with specific notice of the proposed changes.
SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER:
I Mr. McCadden advised that better than 90 per cent of s.u..beidized housi.n.g in
this area ia located within the City of Roanoke; that of the c~tizenry of the C~ty of
Roanoke, 22 per cent ere senior citizens, 23 per cent of the City's population is below
the age of 19 meaning that nearly 45 per cant of the City's population are consumers
of governmental services with little ability to pay for those services, and 52 per cent
of the City's children come from economically depdved homes. He advised that one
of the City's major problems is an inadequate inventory of developable land, which
is compounded by the need of central cities to provide welfare, public safety,
transportation, water and sewer services at a level not required in adjoining
suburban and rural localities. He noted that if the central cities of the
Commonwealth of Virginia are to remain strong and viable units of government, the
following actions should be considered:
reevaluation of Virginia's unique system of independent
cities which imposes upon cities the unfair responsibility
of providing regional services without reimburaement
from adjoining beneficiary localities;
special funding by the Commonwealth of those services
provided by central cities which benefit the entire region;
264
as recommended by the Grayson Commission (House Bill
550 introduced at the 1990 Session), creation of financial
incentives to encourage govemrnantal integration of
independent cities with adjoining counties; and
as recommended by the Grayson Commission, authority
for cities with populations of less than 125,000 to make the
transition to town status.
INhen referring to elderly citizens, question was raised as to what age group
is intended; whereupon, the City Manager advised that his assumption would be that
the City is using the figure of 65, however, he would seek a clarification. The Mayor
requasted that the City Manager provide Council with an estimate of the percentage
of population within the City of Roanoke over the age of 70.
ECONOMIC DEVELOPMENT:
Mr. McCadden advised that the City is requesting the General Assembly to
develop an economic development strategy for the Commonwealth and its local
governments via pertnerehips with local govemments, and the strategy should
recognize the international economy in which Virginia local govemmente are
competing and include special funding, for intemational trade missions. He
requested that the General .Assembly cons,der small business incubators as a vital
element and provide fund,ng. He noted that the strategy should include special
programs for those areas west of the Blue Ridge Mountains and central cities across
the Commonwealth, and each of the areas will r=cd special financial assistance from
the State if there is to be balanced growth across the Commonwealth. He added that
special efforts must be taken through additional educational funding to save at-risk
children.
In connection with tourism and convention activities that enhance the
economic well being of the Commonwealth, Mr. McCedden advised that the City
urges the General Assembly to look closely at the way state tourism dollars are
spent and to insure fair distribution.
EDUCATIONAL PRiORITY - SCHOOL OPENING DATE:
Mrs. Curtis advised that all persons are concerned about school safety, and
in 1992 the General Assembly adopted the "Safe School Act" which provides a
coordinated and comprehensive approach to ensure safe classrooms. She called
attention to a recent meeting of the Virginia School Board Association in
Williamsburg where participants received information on a new program proposed
by the Commission on Ch. ampion Schools in which it is recommended that teachers,
school boards and supenntendenta will be immune from civil liability for disciplining ·
265
students in good faith. She advised that the Commission also recommends
introduction of legislation requiring a State and Federal criminal background check
on all new school employees; and further recommends a joint resolution by the
legislature requesting local school eystenm to require parents and students to sign
an acknowledgement that they have received and understand the Student Code of
Conduct before a student enrolls in a school division. She requested that the
General Assembly give serious consideration to the recommendations of the
Commission on Champion Schools.
Delegate Cranwell advised that he was chief patron of a 1994 bill that passed
the House and the Senate, but was vetoed by the Governor, which provided for
sending the rules of conduct home by the student, that the parent(s) would be
required to sign a form stating that they had read the rules of conduct and return the
form to the school, and if the parent(s) did not return the form to the school, they
could be subject to a fine of $50.00. He further advised that the bill also stated that
if the student violated the rules of conduct, the teacher, superintendent or principal
could ask the parent to participate with the school system in developing a discipline
program for the child, and if the parent(s} refused to participate, they could be fined
up to $500.00. He stated that he intended to re-introduce the bill during the 1995
Session of the General Assembly.
EMPLOYEE GRIEVANCE PROCEDURES:
Mr. Pincus addressed the matter of Employee Grievance Procedures, advising
that the position of the School Board is to object to legislation requiring binding
arbitration because the School Board is of the opinion that it should retain final
authority on personnel matters. He stated that supporters of the procedure site the
proposals of State employees who have binding arbitration, in which case all
decisions by the Arbitration Panel are subject to review by the State Personnel
Director, however, with teacher arbitration there would be no review of the panel
decision. As School Board members, he advised that it is important to have the
authority to dismiss teachers, and the Board does not want this responsibility to be
placed on someone outside of the community. He noted that the School Board is
charged with the responsibility of providing the best possible education for the
community, that binding arbitration would decrease the Board's effectiveness, and
urged that any legislation requiring binding arbitration for teachers be rejected.
ELIMINATION OF SCHOOL AGE CENSUS:
Mr. Day advised that every three years all school divisions conduct a census
of school age children residing in the locality; that the census becomes the basis for
distribution of state educational sales tax to the locality; and legislation has been
proposed to use pupil average daily membership rather than the school census as
the basis for computing the Iocality'a sales tax entitlenmnt. He stated that this
266
methodology would reduce the sales tax distribution to urban localities with
declining en.rollmen, t and estimated that Roanoke City would lose $760,500.00 in
state educational md if such a change were to occur. He added that the School
Board opposes this legislation unless it incorporates a mechanism to protect urban
school divisions from losing state aid.
STATE LITERACY FUND:
Mr. Poff advised that during the t992-94 Biennium, the General Assembly
transferred $192 million from the State Literary Fund into the General Fund to cover
teacher retirement contributions; that only minimal funding is now available to meet
Literary Fund requests of over $95 million in fiscal year 1994-95 for school
construction, and the five-year need is estimated to be over $3.0 billion. He stated
that the General Assembly is encouraged to adopt legislation that returns a
reasonable level of loan authority to the Utsrary Fund and to develop other iow-cost
financial alternatives for school construction funding.
EDUCATIONAL DISPARITY:
Ms. EJlison advised that the General Assembly adopted legislation in 1994-95
to provide additional funds for reducing primary grade class size and increasing
school educational technology based on the number of free lunch children enrolled
in the school division, and ~e General Assembly is to be commended on its actions
to target the needs of Iow income children. She added that educational disparity
funding should be expanded to include the reduction of class size at the upper
elementary grade levels and to extend educational technical funding to middle and
elementary schools.
At this point, 1:45 p.m., Mrs. Curtis left the meeting.
CHARTER SCHOOLS:
Chairperson Harris advised that the Charter School concept offers a unique
opportunity for local schools to develop educational programs at the site level, and
the School Board supports legislation that allows local school boards to establish
Charter Schools and the waiver of State mandates as applied to these schools. He
stated that establishment of Charter Schools outside of the jurisdiction of the local
school board is opposed.
Inasmuch as Delegate Thomas had previously indicated that it was necessary
for him to leave the meeting prior to adjournment, the Mayor called upon him for
remarks; whereupon, Delegate Thomas advised that all persons in attendance are
committed to public educa~on and to public schools; that he and Delegate Woodmm
have worked together for the good of education, and Delegate Cranwell has more ·
267
than proven himself on the issue of disparity in funding, but all persons must
continue to work in order to make the schoois even better. He advised that
legislators are aware of the problems of inner ch]et He commended the City on the
quality of service provided at the City Nursing Home, advising that there ars ten
localities in Virginia that operate nursing honms, and pointed out that on numerous
occasions over the years he has tried to get edditional funds for the nursing homes.
Mr. INhite reinforced the City's pnsition on the Nursing Home which it renders
a great service to approximately 59 residents. He advised that the reality is that the
Numing Home is costing the City approximately $410,000.00 per year which comes
directly out of the General Fund because the State has imposed a ceiling that treats
the City differently from other nursing homes for Medicaid reimbursement. He urged
that the General Assembly remove the ceiling, thereby allowing locally supported
nursing homes to be reimbursed in the same manner as private nursing homes.
At this point, 1:60 p.m., Delegate Thomas left the meeting.
BUSINESS LICENSE TAX:
The City Manager pointed out that pursuant to H JR 526, adopted by the 1993
Session of the General Assembly, a subcommittee has been reviewing the
appropriateness and administration of the business, profsssional and occupational
license (BPOL) tax; the BPOL tax is an extremely important local revenue source,
which accounts for $267 million Stetewide and $7.76 million locally. He advised that
Council is open to alternatives to the BPOL tax that are revenue neutral to the City
of Roanoke, but Council opposes any altemative that is not revenue neutral.
Mr. Herbert referred to a hand-out entitled, "Legislative Briefing on the
Governor's Proposal to Eliminate the BPOL Tax Dated December 12, 1994", and
advised that BPOL revenue to the City is sstimsted at $8,160,000.00 for fiscal year
1994-96, which comprises six per cent of the City's total General Fund budget and
is the fourth largest source of local tax revenue, exceeded only by general property
taxes ($36,200,000.00 real estate tax, $15,040,000.00 personal property tax,
$13,400,000.00 sales tax, and $10,500,000.00 consumers utility tax). He explained
that the average growth rate for the BPOL tax is four per cent annually, or
$325,000.00; that BPOL tax rsvenuss are shared by the City and the Schools, with
the schools share at 36.42 per cent, or $3 million, and to replace the BPOL tax or the
equivalent thereof would be 28 cents per $100.00 on the real estate tax, $1.87 per
$100.00 on the personal property tax, 0.6 per cent on the sales tax and 9.3 per cent
on the consumer's tFdlity tax. He advised that the Governor's current proposal would
eliminate the BPOL tax over five years by cutting the tax back locally ten per cent in
1996, 25 per cent in 1997, 45 per cent in 1998, 70 per cent in 1999, and ultimately 100
per cent in the year 2000.
268
Delegate Cranwall advised that legally, he did not believe that the State could
do what the Governor is proposing and staffs of previous .Attorney Generals have
.agreed with his theory. He stated that the tax cannot be eliminated, constitutionally,
oecauss of certain questions that would surface regarding the merchants capital te~,
therefore, ssdous consideration needs to take place. He encouraged the City to be
heard on the matter, advising that his assessment is that the political pressure to
effect the Governor's proposal will be extreme, and if elected officials and
educational leaders are not heard, the propo~d has a good opportunity of becoming
a reality because some type of creative way will he found to accomplish the desired
results. He stated that it would be wise to review the Lieutenant Governor's
proposal that would encompass those businesses that have no more than a
$25,000.00 per year profit and exempt them from the BPOL tax which would only
cost the State $6 million and would involve approximately 90 per cent of the persons
who pay the BPOL tax while not adversely impacting revenues.
The City Manager expressed concern over what the Governor's proposal could
do to the bond rating of local governments, and Delegate Cranwell expressed
concem over what it could do to the State's bond rating. By way of a comparison,
the City Manager advised that if the City were to lose real estate taxes from the
following businesses, that would total up to 50 per cent of what the City would lose,
revenue-wiss, with the loss of the BPOL tax: C & P Telephone Company, Norfolk
Southern Railway, Appalachian Power Company property, Valley View Mall, First
Union Office Building, Roanoke Electric Steel, M.an'iott Hotel, Coca-Cola Bo~in.g I
Plant, Roanoke Gas Company and Towers Shopping Mall. He stated that that ,t ,s
hoped that there will be discussion with regard to replacement of revenue or
alternatives for funding if the BPOL tax is eliminated.
INTERSTATE 73:
Mr. White advised that the Intermodal Surface Transportation Efficiency Act
of 1991 (ISTEA) authorized the development of a national highway system to serve
major population centers and major travel destinations, and ISTEA identifies the
Interstate 73 corridor from Charleston, South Carolina, to Detroit, Michigan, as being
a high priority. He pointed out that interests of the Commonwealth would be better
served by an 1-73 alignment following U. S. Routes 460 and 220 because such
alignment would provide access to the largest population center in Virginia west of
Charlottesville, the medical and financial centers of southwsstem Virginia, the
largest airport in southwestern Virginia and one of the State's major universities. He
noted that alignment of 1-73 along U. S. Route 460 and U. S. Route 220 would
strengthen both interstate and intrastate commerce and provide direct economic
benefits to the Commonwealth.
269
TRANSPORTATION - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECH:
Mr. White advised that direct access between the Roanoke Valley and
BlacksburgNirginla Tech is important to economic development efforts in southwest
Virginia; that the State Transportation Commission has already recognized that a
direct link from Blackeburg to 1-81 is a different project from solving traffic
congestion on U. S. Route 460 in Montgomery County, and its importance was
highlighted when it was placed in the State's six-year plan; and thus far, the Federal
Government has allocated nearly $6 million to the "Smart Road" project. He pointed
out that the City supports State funding for this important regional project which will
be a catalyst for the creation of new jobs in the Roanoke and New River Valleys.
JAIL - STAFFING REQUIREMENTS OF EXPANDED CITY JAIL:
Ms. Wyatt advised that 51 new deputies will be required to operate the
expanded Roanoke City Jell when construction is completed on December 1, 1995;
that seven weeks of mandated State training is required before new deputies can
begin working in the expanded jail; and if State funding is provided for the required
new deputies only from the date construction is completed, operation of the
expanded facility will be delayed at least seven weeks in order to train new deputies.
She stated that it is therefore essential that the State budget provide funding for the
51 new deputy positions at least 60 days pflor to project occupancy date.
JAIL - FUNDING OF EDUCATIONAL PROGRAMS:
Ms. Wyatt advised that in 1987, the Governor initiated a literacy program for
inmates incarcerated in the Virginia Department of Corrections, which program was
intended to reduce recidivism among inmates by encouraging them to obtain a GED
level of education and thereby increase their abilities to obtain jobs once released
from custody. She pointed out that the Roanoke City Jail has two educational
programs, the Adult Basic Education Program and a Special Education Program that
are available to inmates, which represent a progressive crime fighting tool. She
advised that the General Assembly is encouraged to provide increased funding for
educational programs for jail inmates, and the General Assembly should also
recognize that many of the Roanoke City Jail inmates taking advantage of these
educational opportunities are State prisoners and full funding should be provided
with respect to these inmates.
LAW LIBRARY:
Mr. Dibling advised that the Roanoke Law Ubrary is supported by a $4.00 filing
fee levied on each civil action filed in the Circuit Court or General District Court; that
the filing fee has dropped dramatically over the last three fiscal years from
270
$163,000.00 per year to $118,000.00 per year;, that tfm filing fees have not been raised
since 1988, and. the City is requesting the General Assembly to increase the
allowable fee ceiling from $4.00 per case to $6.00 per case and to apply this fee to
criminal cases as well as to civil cases.
VIRGINIA MUSEUM OF TRANSPORTATION:
The Mayor advised that the voters of the City of Roanoke approved a $23
million bond issue which provided $1.8 million for a rail walk connecting the
Transportation Museum to the Hotel Roanoke, and the voters also approved
$800,000.00 for the State Transportation Museum to construct a cover for certain of
its exhibits. He stated that Council is appreciative of the General Assembly's
funding of the Museum at the level of $100,000.00 for each year of the current
Biennium, however, the General Assembly is urged to increase its funding in the
future.
EVICTION OF TENANTS - COSTS OF REMOVING AND DISPOSING OF PERSONAl.
PROPERTY:
The Mayor advised that Section 8.01-156, Code of Virginia (1950), as amended,
seems to require, when personal property is removed from rental property pursuant
to a .court-ordered eviction, that the Sheriff store the property and later conduct a
publ,c sale unl.e, es the owner of the property removes it from the public way; ·
however, in practice, personal property is placed in the public right-of-way and then
collected by the City's Department of Solid Waste Management and hauled to the
Transfer Station and then ultimately to the Regional Landfill. He further advised that
the City submits that Section 8.01-156 should be amended to provide that removal
of the possessions of evicted tenants is the responsibility of the landlord rather than
the public.
BINGO - REGULATIONS IN GENERAL:
BINGO - REGULATIONS OF MANUFACTURING AND DISTRIBUTORS OF BINGO
SUPPLIES:
Mrs. Bowles advised that there are major inconsistencies in the way that
localities administer and regulate bingo and raffle laws and regulations which should
be addressed, and the City is requesting that there be uniformity in bingo laws and
regulations throughout the Commonwealth of Virginia. She stated that one locality
may administer and enforce such laws consistently with State Code, while another
locality allows illegal games and does not monitor compliance with the laws and this
disparity is unfair to charities that conduct legitimate bingo operations and fails to
protect the public from unethical operators. She advised that administration and
enf..o~., emant of state bingo operations is needed througlto....ut the Commonwealth and
aud,t~ng of bingo operations should be a state respons, bility.
!
271
Mrs. Bowles explained that there is currently no regulation of pe~ons who sell
bingo papers and supplies, which is a critical defect in the state's bingo regulatory
scheme; and localities have no ability or authority to audit sales of bingo papers,
thereby making it difficult for the City to detect any under-reported gross receipts.
She pointed out that the General Assembly is urged to require the State to monitor,
license and audit distributors and manufacturers of bingo and raffle supplies on a
Statewide basis.
VIRGINIA HOUSING DEVELOPMENT AUTHORITY - LOCAL GOVERNING BODY
APPROVAL OF PROJECTS:
Mrs. Bowies advised that Section 36-56.39(B), Code of Virginia (1950), as
amended, provides that the Virginia Housing Development Authority will not finance
any new construction or substantial rehabilitation of any proposed multi-family
residential housing development if the goveming body of the locality in which such
development is to be located has certified to VHDA in writing its disapproval of the
proposed development; that Housing Bill 1236 enacted by the 1994 Session of the
General Assembly repeals the local approval requirement of Section 36-55.39,
however, House Bill 1235 does not become effective unless m-enacted by the 1995
Session of the General Assembly. She explained that Council is of the opinion that
local governing body approval affords a valuable opportunity to influence the
characteristics of housing developments and land demographics of local population,
therefore, the General Assembly is urged not to re-enact House Bill 1235.
TAX COLLECTION PROCEDURES - SUSPENSION OF COLLECTION PROCEDURES
DURING ADMINISTRATIVE APPEAL:
Mr. Parrott advised that the 1994 Session of the General Assembly amended
Section 58.1-3916 of the State Code to authorize the State Department of Taxation
to recover the costs of litigation and collection agency fees from tax delinquents,
however, the Governor retumed the bill with an amendment which provides that
collection procedures shall not be enforced during the pendency of any
administrative appeal, and the Govemor's amendments were adopted during the
Veto Session. He pointed out that the Governor's amendment represents a dramatic
change to previous law which required the taxpayer to pay an appealed assessment
by the statutory deadline and called for the application of late payment penalty and
interest and collection action if the tax was not paid on time. He stated that the
amendment to Section 58.1-3916 implies that the penalty and interest do not apply
to tax bills which have remained unpaid during lengthy periods of administrative
appeal, and under the amended law, any taxpayer who wishes to delay paying a tax
assessment need only to file an appeal to get an automatic extension of payment
deadline. He advised that with a backlog of appeals filed by large taxpayers, local
272
governments could accumulate millions of dollars in unpaid tax assessments every
year, therefore, the 1995 Session of the General Assembly ia urged to repeal the
"surprise" amendment made to Section 58.1-3916.
Delegate Cmnwell suggested that the City confer with officials of the Virginia
Association of Counties and Towns and the Virginia Municipal League to arrange for
a type of liaison with the Governor's Office in order to stay abreast of these types of
items before they retum to the floor of the General Assembly in the form of
amendments. He pointed out that he was not aware that the amendment to Section
58.1-39t6 was approved during the 1994 Veto Session. The Mayor suggested that
the City Attorney provide Delegate Cranwell with additional info¢,Y~ation and
correspond accordingly with the Virginia Municipal League.
VIRGINIA PUBLIC EMPLOYEE RETIREMENT SYSTEMS - PORTABILITY OF
BENEFITS:
Mr. Parrott advised that recruitment and retention by the Commonwealth and
local governments of qualified officers and employees is critical to maintaining and
improving the quality of public service in the Commonwealth; that intrastate mobility
of public service professionals would facilitate and enhance the recruitment of
qualified personnel; and some political subdivisions of the Commonwealth do not
participate in the Virginia Retirement System and State law does not currently
provide for portability between local retirement systems or the local retirement
systems and the Virginia Retirement System. In order to address the portability
issue, he stated that the 1994 Session of the General Assembly adopted HJR 104
which requires the Virginia Retirement System to conduct a study in conjunction
with the Association of Municipal Retirement Systems, and the 1995 Session of the
General Assembly is requested to enact any proposals resulting from this study
which would advance portability of public employees.
CURFEW VIOLATIONS:
Ms. Wyatt advised that in order to provide teeth for local govemment curfew
ordinances, the General Assembly is urged to amend TItle t6.1 to treat violation of
local curfew ordinances the same as a traffic violation, because as availability of
fines and driver's license revocation as dispositionai alternatives in curfew cases
would create a substantial deterrent to recidivism.
Mr. Whits, Chairperson of the Legislative Affairs Committee, expressed
appreciation to area legislators for taking time out of their busy schedules to meet
with City and School officials. He also expressed appreciation to the City Attomey
for drafting the 1995 Legislative Program. He advised that the City needs the help
of its area legislators and requested that they be provided with all pertinent
information to do their jobs properly, but by the same token, if legislators have a
273
concem in regard to a local matter, he requested that they send the message to City
Council and allow City Council to address local issuss. He urged that legislators
provide Council with their recommendations on how to improve the City legislative
procedure on an annual basis.
Superintendent Harris expressed appreciation for the work of area legislators,
and pledged the support of the School administration to insure that the necessary
information is provided to area legislators to enable them to properly represent the
interests of the schools of Roanoke City.
The Mayor extended an invitation to the area legislators to join the Members
of Council for dinner during 1995 Virginia Municipal League Legielative Day activities
on Thursday, February 9, 1995, in Richmond, Virginia.
With regard to the Governor's proposal on the Business, Professional,
Occupational License Tax (BPOL), Delegate Cranwell suggested that the City find
out where its representatives stand on the issue because it will be the "mother" of
all unfunded mandates, advising that if adopted, the BPOL tax will place
tremendous pressure on the real estate tax, that the views of the City need to be
heard, and the City cannot sit idly by and expect area legislators to be the "barking
dogs". He expressed the belief that there is an all out assault being focused on
.education with the intent to change education as we know it today. He added that
~n this countzy regardless o.f. one's race, there is one shared experience that bonds
all of us together - educaUon - and he encouraged caution in regard to how the
system of public education is dismenUed.
Senator Bell expressed appreciation for the opportunity to meet with City and
School officials to discuss matters of mutual interest and concern. He stated that
he has not taken a position on the BPOL tax pending further infom~ation from the
Govemor, however, he appreciated the City Manager's remarks on how a reduction
in the tax will effect the City of Roanoke. He advised that providing additional
opportunities for local school boards to be more innovative will be beneficial; that
the State needs to know the City's position on specific mandates in need of change
at the State level which will provide the City with more flexibility; and he would like
more information on those mandates that the City feels encumbered by. He called
attention to a recent meeting with Jerry W. Kilgore, Secretary of Public Safety, in
regard to training of deputiea for the new addition to the Roanoke City Jail, advising
that he was given a verbal commii,,,ent that info,,,,ation will be forthcoming in the
next several days as to how training can be accomplished prior to opening of the
new jail addition.
At this point, 2:25 p.m., Mr. Parrott left the meeting.
274
Senator Bell presented copy of hie communication addressed to the May.or
dated. December 12, 1994, advising that he was approached by several of
consbtuenta in connection with holding a referendum which would enable the
citizens of Roanoke to vote on the question of a modified ward system for electing
City Council Members. Subsequently, he stated that he was informed by the State
Legislative Services Division that there is currently no provision in State law that
would allow citizens to initiate a change to the method of electing City Council
Members, therefore, without such a provision, the preferred altamative would be to
pursue an amendment to the Charter of the City of Roanoke. He presented copy of
a communication from Mary R. Spain, Staff Attorney, Commonwealth of Virginia,
Division of Legislative Services. He further advised that after discussing the matter
with his constti~uanta, he is of the opinion that it is a matter that warrants attention,
therefore, he would be willing to introduce legislation before the General Assembly
amending the Roanoke City Charter, thereby calling for a referendum on the
question of a modified ward system; that since it is imperative that no such change
be implemented without the support of a majority of City Council, he would prefer
a formal endorsement by Council in order to proceed with necessary legislation; and
requested that he be advised by Council as to the direction the City wishes to
pursue prior to Tuesday, January 3, 1995.
(For full text, see communications on file in the City Clerk's Office.)
Even though he do~. s.not di .re.ctl. y r.e.p.?sent the City of Roanoke, Delegate ·
Gnffith' expressed apprec,aton for h~s mwtaton to the meeting because whatever
Roanoke does will have an impact on surrounding localities. He stated that the big
issue today is the BPOL tax, advising that he did not know what his position will be
inasmuch as he has mixed feelings regarding to the tax because of its unfairness to
new businesses, or to those businesses that reinvest a large portion of their gross
income beck into the business each year. He added that he did not believe it would
be responsible to eliminate the BPOL tax without careful consideration about how
localities will be allowed to raise the money to replace the funds that will be lost as
a result of abolishing the BPOL tax. Before taking a position on the BPOL issue, he
stated that he is waiting until December 19 to hear the Governor's proposal as well
as proposals of the Finance Committee and other State committees. He pointed out
that elimination of the BPOL tax could become a reality because he has learned from
experience that if northem Virginia cities beck a proposal and if the support of
delegates from around the State is garnered, especially in areas where the BPOL tax
is not a major tax to the localities such as in the more rural areas, and if those two
elements are combined, a coalition could be formed that could pass the bill. He
stated that if the City is opposed to elimination of the BPOL tax, it should educate
all delegates, and insure that all legal objections are raised on any proposed
amendment, resolve constitutional questions and find other creative and equitable
ways to raise the funds that will be lost. He advised that the Charter Schools issue
has merit; that he would find it difficult to support an increase in fees on General
275
District Court civil cases from $4.00 to $6.00 because since Virginia does not have
a small claims court, if fees ara raised, the effect will be to craata a larger class of
plaintiffs who do not have redress in the court system. He pointed out that he voted
against the incraass in filing fees last year because of a concern about adding all
things to the civil court filing fees, and he would encourage those individuals who
have a particular interest in the law library issue to look at something other than an
additional fee. He stated that a library tax on attorneys would be mora appropriate
than foming a citizen who operates a small business and has a $50.00 claim to pay
an additional filing fee because, In effect, the small merchant will be priced out of the
court system.
Delegate Woodrum expressed appraciation for the opportunity to meet with
Council and the School Board, and advised that he has continuing and sometimes
daily communication with City officials on legislative mattera. He stated that he
would be pleased to introduce a bill providing for the City's raqueeted Charter
amendments. He pointed out that his experience over the past 16 years has been
that City Councils and Boards of Supervisors are the closest to the citizens, and they
should be given the opportunity to take the initiative to provide the necessary
leadership; and the matter of a modified ward system for electing City Council
Members is something that should originate from the City Council, with the advice
and consent of the people and legal advice fTom the City Attomey. He stated that the
demographics .mu.~..t be analyzed and the .m. will be involvement by .th.e United States
I Department of J..us.fice pursuant to the Voting Rights Act, therefora, ,t is a matter that
should be stud,.e.d carefully .a..nd a. pproached with a g.raat deal of s. eriousnees. He
applauded the C,ty for its position ,n regard to prohibit, rig the carrying of handguns
in City parks. He advised that he would approach the subject of Charter Schools
very cautiously, and encouraged the City to proceed with cara in dealing with the
question of redefining the system of public education. He agraed with Delegate
Cranwell in his theory that all citizens have one common bond - education. In
ragard to the possible elimination of the BPOL tax, he advised that he did not know
what revenue sources will be provided to raplace the tax, that local government
should be allowed to maintain maximum flexibility or maximum home rule, and to
raplace the BPOL tax with some type of handout is nothing mora than welfara to the
localities because cities and counties in the Commonwealth of Virginia should be
allowed to be masters of their own fate and to chart their own course with their own
tax structura as much as possible; therefora, he stated that he has graat
raservations about the rapeal of the BPOL tax.
276
There being no further business, the Mayor and Chairperson declared the joint
meeting of City Council and the School Board adjoumed at 2:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
277
REGULAR WEEKLY SESSION .... ROANOKE CITY COUNCIL
December 19, 1994
10:00 a.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, December 19, 1994, at 10:00 a.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, ~]&lJ~ of
Section 2-15, ~ of ProG.e_d_u_r~ Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ................... 7.
ABSENT: None .
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attomey; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
I The meeting was opened with a preyer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CITY CODE-CITY CHARTER-PARKS AND RECREATION-PUBLIC
WORKS-LEGISLATION-SCHOOLS: Pursuant to instructions by Council,
the City Clerk having advertised a public hearing for Monday,
December 19, 1994, at 10:00 a.m., or as soon thereafter as the matter
may be heard, to receive citizen comments with regard to proposed
amendments to the Roanoke Charter of 1952, as amended, the matter
was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, December 8, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
278
ACTION:
The City Attorney submitted a written report advising that bills to
amend, City Charter must be introduced prior to the first day of any
session of the General Assembly unless requested by the Governor,
and Delegate Woodrum has agreed to handle the City's Charter
amendments.
The City Attomey summarized the amendments, as follows:
The first proposed amendment authorizes Council to
adopt an ordinance regulating or prohibiting the carrying
of handguns in City parks.
The second proposed amendment relates to Section 42 of
the Charter which requires Council approval of change
orders to construction contracts when the amount of the
alteration or modification exceeds $5,000.00. This limit
has not been increased since 1978, and the proposal is to
increase the limit to $25,000.00. Change orders of less
than $25,000.00 would be handled administratively by the
City Manager.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution: I
(f/32296-121994) A RESOLUTION requesting the 1995 Session of
the General Assembly of Virginia to enact certain amendments to the
Roanoke Charter of 1952, as amended.
(For full text of Resolution, see Resolution Book No. 56, page 550.)
Mr. McCadden moved the adoption of Resolution No. 32296-
121994. The motion was seconded by Mrs. Bowies.
The Mayor inquired if there were pemop, s present who would like
to address Council in connection with the proposed City Charter
amendments. There being none, Resolution No. 32296-121994 was
adopted by the following vote:
279
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers. 7.
NAYS: None--
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a matter with regard to actual litigation, being a civil suit
pending in the Circuit Court for Roanoke County; and to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
i com..missions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, INyatt and Mayor Bowers .............. . ....... 7.
NAYS: None- -
TRAFFIC-STATE HIGHWAYS: A report of the City Manager
advising that the Inte,,,odal Surface Transportation Efficiency Act
(ISTEA) was signed into Federal law in December 1991, representing a
i n.e..w, vision for transportation in America; that the law provides for $155
bdhon to be spent nationwide to rebuild and redirect surface
280
ACTION:
~,,msport~on over six yesm (1992.1997), with the intent of ISTEA move
~OU~r of.~ interatats.highway age and to encourage states and localities
make transpodaflofl decisions that make communities mare livable,
that are environmentally sound and economically efficient; and for the
first time, Federal transportation legislation places the power of
.decisionmaldng with State and IocaJ govemment, the purpose of which
,s to allow increased flexibility and public input on how Federal funds
can be spent to solve local transportation problems, was before
Council.
The City Manager further advised that ISTEA requires state
departments for transportation to set aside a minimum of ten percent
of their Surface Transportation Program (STP) allocation each year to
be used for ten specific types of"enhancement" activities that enhance
the physical environment; that in Virginia, this minimum ten percent
figure equals $7.5 million in enhancement funds annually; that while
any one locality is not assured to receive any of the funds, every effort
will be made by the Virginia Department of Transportation (VDOT) for
an. .equitable distribution of .funds; that enhancement projects may be
imtiated by any group or ind,vidual and need to be fo¢,~,.d!ly endorsed
by Council pdor to being submitted to VDOT; and th~s year, one
application will be ~ubmitted to Council on January 9, 1995..
. It was expla,n.e.d that while ISTEA does not require a publ,c
heari.ng, by I..ocalities, ,t ,s recommended that Council concur in the City
A. dm,n,stration ad. vertising a pub!lc heari, ng to be held on Monday,
January 9, 1995, ,n order to prowde max, mum citizen input into the
selection of projects to be recommended to the State for funding under
this new transportation enhancement program.
(For full text, see report on file in the City Clerk's Office.)
M.m.. Bowles moved that Council concur in the recommendation
of the C,ty Manager. The motion was seconded by Mr. Edwards and
adopted by the following vote:
281
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, W/att and Mayor Bowers -~7.
NAYS: None ..... . .... -0.
OATHS OF OFFICE-COMMITTEES-ZONING: A report of
quaiiflca~on of Louise C. Williams es a member of the Board of Zoning
Appeaie, for a term ending December 31, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers --------7.
NAYS: None
OATHS OF OFFICE-COMMITTEES.LIBRARIES: A report of
i qualification of Zaman K. McManawa.y. es a member of the Roanoke
Publ,c Library Board, for a term end,ng June 30, 1999, wes before
Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers .7.
NAYS: None -. O.
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: A report of qualification of Gene Wirt as a member of
the Building Maintenance Division of the City's Board of Building Cede
Appeals, for a term ending November 10, 1999, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
282
ACTION:
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members Bowiet, Edwards, McCedden, Parrott,
White, Wyatt and Mayor Bowers.- ......... 7.
NAYS: None
COUNCIL: A report of the City Attorney requesting that Council
convene in Executive Session to discuss a matter with regard to actual
litigation, being a civil suit pending in the Circuit Court for Roanoke
County, pursuant to Section 2.1-344 (AX7), Code of Virginia (1950}, as
amended, was before the body.
(For fulI text, see report on file in the City Clerk's Office.)
A_ M~. Bowles too.red_that Council concur in ?.e request of the City
homey ;o convene In L;-xecutive Session to discuss a matter with
regard to actual litigation, being a civil suit pending in the Circuit Court
for Roanoke County, pureuant to Section Z. -,.. ,- ..........
......... .. "'~ [~/~/I, ~xle OT Virginia
~lt~u), as anlenoe~. The morion was seconded by Mr. Edwards and
adopted by ;he following vote:
· AYES. Council Members Bowies, Edwards, McCadden, Parrott,
Wh,te, Wyatt and Mayor Bowers ............
NAYS: None
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANNUAL REPORTS-ROANOKE NEIGHBORHOOD P..AR. T, NERSHIP:
Lawrence M. Tayl.or, Past Chairperson of the Roanoke Neighborhood
Partnership Steenng Committee, presented the Partnership's Annual
Report for the years 1992-94.
· He highlighted a number of
accompl,shments, projecte,.basic .p. rogrems and se.rvi.c, es that were
undertaken by the Partnersh,p and ,ts member orgamzat,ons over the
past several years. He expressed appreciation to Council for its
283
support of the Roanoke Neighborhood Partnership over the past 14
years in its efforts to make a difference in the lives of the citizens of the
City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
OTHER HEARING OF CITIZENS:
COMPLAINTS-HOTEL ROANOKE CONFERENCE CENTER-
VIRGINIA TECH-HUNTER VIADUCT-TRAFFIC: Mr. John M. Miller, 2529
Longview Avenue, S. W., appeared before Council and advised that a
considerable amount of money was spent a number of years ago to
construct an underpass leading to the Norfolk and Westem Railway
general offices and to the Hotel Roanoke, however, the underpass was
not a success because of pedestrian safety reasons, and now the City
plans to build a skywalk which will ruin the impression of and be an
eyesore to the newly renovated Hotel Roanoke and the newly
consl~ucted Conference Center. He stated that he does not plan to use
~.e. skywalk, and does not believe that other persons, particularly senior
· c,tizens, w? use the facility, because people staying at.the Hotel
Roanoke w~ll also want to eat there and will not have an ,nterest in
walking to the downtown area.
Mr. Miller expressed concern about a recent newspaper article in
regard to closing the Hunter Viaduct Spur, for which the City recently
spent approximately $100,000.00 to construct, and stated that the Spur
is a necessary component to provide quick access to downtown
Roanoke, particularly for emergency vehicles.
The Mayor advised that there was considerable debate sometime
ago as to where to locate the skywalk and a compromise involved
development of a loggia in front of the Hotel Roanoke to protect the
viewshed. He stated that he would be interested in hearing Mr. Miller's
assessment of the skywalk upon its completion and extended an
invitation to Mr. Miller to join him for a stroll through the skywalk.
284
PETITIONS AND COMMUNICATIONS:
PLANNING-ECONOMIC DEVELOPMENT: A communication from
Mayor David A. Bowers summarizing items of discussion during the
Urban Summit which was sponsored by the Urban Partnership of
Virginia on Thursday, December 8, 1994, in Richmond, Virginia, was
before Council.
The Mayor advised that the historic importance of the event is
that perhaps for the first time in many decades, the business
community of the Commonwealth of Virginia joined with the Mayors of
the leading cities to forge a coalition for reform of state urban policy in
Virginia; that the overriding theme throughout the day, which was
expressed by dozens of speakers and business participants, seemed
to be that both business leaders and city leaders ars tired of being
outpaced by the cities oftbe Carolinas, and whatever they are doing is
something that Virginia cities should seriously review and try to
incorporate into Virginia's way of doing business and conducting local
govemment. He noted that approximately 330 people participated and
agreed that the plight of urban cities of Virginia is an impediment to the
economic growth of their respective regions and the entire
Commonwealth.
In closing, the Mayor stated that the structure of local I
govemment is, if not the most important factor, one of the most
important factors that must be dealt with and the concept of human
reform for Virginia should and must be a popular issue for all
Virginians, those in the business community, as well as those in the
cities and the suburbs se that a new urban policy can be effectuated for
Virginia that will be the best urban policy in the nation.
Without objection by Council, the Mayor advised that his
communication would be received and filed.
Mr. Parrott called attention to the recognition that the Mayor and
the City Manager received during the Urban Summit, at which time it
was acknowledged on several occasions that the meeting was due in
large measure to their efforts, and the City of Roanoke can take pride
in their accomplishments.
285
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY INFORMATION SYSTEMS-EQUIPMENT: At the request of
the City Manager, Archle W. Harrington, Manager, City Info~,~ation
Systems, presented a briefing ~ regard to central computer upgrade
of City services.
Mr. Harrington advised that the City operates a central host
computer system which is used to support a variety of city services
such as payroll, general ledger, billings, accounts receivable, tax
collections, police records, and many others; that the system is
composed of a number of critical components including the central
processor, the data storage subsystems (both disk and tape), and the
data communication subsystem; that most of these components were
purchased between July 1983 and December 1987 (11 112 and 7 years
ago); and because of age, limited speed, limited capacity, increasing
hardware failure rates, and technology changes, a number of the
I .system?.,nformafion procass~ng ~Tednso.componen. ts longer adequate to meet the City's
Mr. Harrington pointed out that in order to provide the necessary
central computing resources to accommodate new and improved
sewicea, a number of central system components need to be replaced,
which include the CPU, the disk storage subsystem, and the tape
storage subsystem; that a set of bid specifications for replacement of
the equipment were prepared with both short and long term needs in
mind; that bid responses have been received and are currently being
evaluated; and a report will be submitted to Council within the next few
weeks. He noted that upgrades to the central system have been
anticipated for a number of years and funding for this puq)ese has been
planned, with available funds in CIS Internal Service Fund Retained
Earnings.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
286
ITEMS RECOMMENDED FOR ACTION:
!
BUDGET-MANAGEMENT AND BUDGET-EQUIPMENT: The City I
Manager submitted a written report advising that the Department of
Management Services is charged with the responsibility of providing
offset printing, courier, photocopying, postage and graphics services
for all City departments and agencies; and the Office of Management
and Budget (OMB) has identified and studied the following aitematives
for providing printing services:
combinina orintinu ODG, aGOnS with Roa~.~k~ City Schools;
outsoumina (Drivatizina~ the City's DrinUna oDerations tn
a private contractoris~: and
Durchasina more "production oriented" eauiDment.
It was explained that printing specifications were developed and
formal bid requests were sent to 20 commercial printing firms listed
in the Roanoke area, with ten firms responding; that the
lowest responsible bid meeting specifications was submitted by Print
Masters, Inc.; and based on costs per impression bid for various ty;)es
of printing, the annual cost of the contract is estimated tc~-be
$29,76S.00.
The City Manager recommended that Council concur in the
following actions:
Accept the lowest responsible bid meeting specifications
from Print Masters, Inc., and authorize the City Manager
to enter into a one-year agreement for the provision of
commercial printing services at the various costs per
impression bid.
Accept the highest offer from Printers Services &
Supplies, in the amount of $6,500.00, for certain printing
and related equipment owned by the City and currently
used to provide in-house printing services.
287
Appropriate $6,500.00 to the Management Services Fund,
Account No. 0154)02-1617-2160, and incmese the
Management Services revenue estimate for Outside Third
Parties, Account No. 015-020-1234-1104, in the amount of
$6,S00.00.
Reject all other bide received by the City.
(For full text, see report on file in the City Clerk'e Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32297-121994) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Management Services Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 552.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32297-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
·m AYES: Council Members Bowies, Edwards, McCaddsn, Parrott,
White,' Wyatt and Mayor Bowers ........ 7.
NAYS: Nor._-
Mr. Parrott offered the following resolution:
(#32298-121994) A RESOLUTION accepting the bid of Pdnt
Masters, Inc., to provide commercial printing services, upon certain
terms and conditions, and awarding a contract therefor;, authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and accepting an
offer for purchase of certain printing and related equipment owned by
the City.
(For full text of Resolution, see Resolution Book No. 56, page $53.)
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32298-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
288
White, INyatt and Mayor Bowers --7.
NAYS: None .......
BUDGET-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH-EQUIPMENT: The City Manager submitted a written report
advising that $12.8 million in General Obligation Bonds were issued in
order to construct and equip an approximate 90,000 square foot
conference center which ia attached to the Hotel Roanoke; that
construction is underway and the conference center is expected to
open on April 3, 1995; that anticipated project expenditures yet to be
funded from the capital project's contingency account include
ergonomic fumiture for the ballroom, additional irrigation, landscaping
and banquet wares and equipment; that major marketing advantages
are seen for the Conference Center, the Roanoke business community
and Virginia Tach if a higher level of communications, data, audio and
voice technology could be installed and available at the Conference
Center for use by potential customers of the facility, however, funding
is not available for such project expenditures in the capital project's
contingency account; and additional cabling, communications links,
infras.t.r.u, cturs and equipment have been identified to achieve this
marketing edge and are estimated to cost an additional $175,000.00
over what has already been budgeted, which include the following:
internal cable television system to send audiovisual
signals to every room within the Conference Center,
Ethernet and intemet systems and access, and
digital compressed Codec equipment for video
conferencing via telephone.
The City Manager recommended that Council appropriate
$175,000.00 of undesignated capital funds to a new Capital Project
Fund account and to the Hotel Roanoke Conference Center
Commission Fund, Account No. 010-002-9657-9003, to fund additional
cabling, communications link, and infrastructure and equipment.
(For full text, see report on file in the City Clerk's Office.)
289
Mr. White offered the following emergency budget ordinance:
(~32299-121994) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital and Hotel Roanoke Conference Center
Commiesion Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinanca Book No. 56, page $54.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32299-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ............................ 7.
NAYS: None
BUDGET-HOUSING/AUTHORITY4NDUSTRIES: The City Manager
submitted a written report advising that Vitrsmon, Inc., a manufacturer
of ceramic micro-chip capacitors, has agreed to expand its Roanoke
plant, conditioned upon construction of an expanded parking lot and
related site improvements to be done by the City. of Roanoke
I Redevelopment and Housing that econom,c benefits to
Authority;.
Roanoke as a result of plant expans,on would include 80 new
"high tech" jobs, $13 million capital investment, approximately
$200,000.00 per year in direct local taxes; that statutory authorization
to make sits improvements at the industrial sits has been granted to the
Housing Authority; that an agreement will be entered into between the
Housing Authority and Vitrsmon, Inc., to construct an expanded parking
lot in connecaon with plant expansion; that funding from the City, in the
amount of $150,000.00, is needed by the Housing Authority to fund the
construction project; and Roanoke Centre for Industry and Technology
Capital Funds are requested for donation to the Housing Authority,
pursuant to an agreement to be approved by the City Attorney, in the
amount of $150,000.00, with funds available from undesignated capital
funds.
The City Manager recommended that Council appropriate
$150,000.00 ;rum undesignated capital funds to a new Capital Projects
Fund account to be established by the Director of Finance; and that the
City Manager be authorized to execute an agreement, to be approved
by the City Attomey, between the City and the City of Roanoke
29O
ACTION:
ACTION:
Redevelopment and Housing Authority to construct an expanded
parking lot at the Vitrsmon, Inc., site at the Roanoke Centre for Industry
and Technology.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(f/32300-121994) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 556.)
Mrs. Bowles moved the adoption of Ordinance No. 32300-121994.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, INyatt and Mayor Bowers ..................... 7.
NAYS: None ............................... -0.
Mrs. Bowles offered the following resolution:
(ft32301-121994) A RESOLUTION authorizing an agreement with
the Roanoke Redevelopment and Housing Authority, ("RRHA")
providing for RRHA to construct and expand a parking lot at the
Vitramon site at Roanoke Centre for Industry and Technology.
(For full text of Resolution, see Resolution Book No. 56, page 557.)
Mrs. Bowles moved the adoption of Resolution No. 32301-121994.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers J- 7.
NAYS: None ................. 4).
291
.BUDGET-H.~U$1NG~AUTHO.RJTY-GRANTS: T.h., City Manager
I subm,tted s written report advising the C,ty of Roanoke
th.at
Redevelopment and Housing Authority adm, nisters a variety of HOME
funded programs; that Council approved a contract for services with
the Housing Authority for administration of these activities in fiscal
year 1993, pursuant to Resolution No. 31688-091393, adopted
September 13, 1993; that Council approved Amendment No. I to the
1993-94 Contract for Services under the HOME Program with the
Housing Authority for the continued administration of the HOME
Program, pursuant to Resolution No. 31923-032194, adopted on
March 21, 1994; that duration of the current HOME Agreement
continues until June 30, 2009, or until expiration of the terms of any
Federally-insured mortgage on subject properties; and regulations by
the U. S. Department of Housing and Urban Development (HUD) have
been updated since execution of the 1993-94 HOME Agreement.
It was further advised that additional funding has been
appropriated by Council in Roanoke's HOME program allocations from
HUD to continue existing programs in the current Agreement; that
changes are needed in the Agreement to reflect revised HOME
regulations, with new programs having been developed that need to be
i i..mp, le .me. nted; that the Rental Rehabilitation Account needs to be
dw,ded ~nto two accounts, one for project costs and one for staff
support; that $9,479.00 needs to be transferred to a new Rental
Rehabilitation staff support account; and Amendment No. 2 to the 1993-
94 HOME Agreement is necessary to increase the Housing Authority
budget for administration and project costs by $557,346.00, as follows:
Increase the dollar amount for the following programs:
Owner-occupied Rehabilitation
Program $150,000.00
Rental Rehabilitation Program 4,946.00
Down Payment and Closing
Costs Program
73,500.00
Add the following new programs to the Housing Authority
Agreement:
292
ACTION:
Supplement Rehabilitation
Program
Purchase Rehabilitation
Program
Relocation Assistance
Program
98,600.00
Increase Housing Authority administrative and support
costa by $80,300.00.
The City Manager recommended that he be authorized to execute
Amendment No. 2 to the HOME Agreement with the City of Roanoke
Redevelopment and Housing Authority, which will increase the
Agreement amount with the Housing Authority by $557,346.00 and
trsmder $9,479.00 from Rental Rehabilitation Project Account No. 035-
052-5300-5236 to Rental Rehabilitation Sta;; Support, an account to be
established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Ms. INyatt offered the following emergency budget ordinance:
(ft32302-121994) AN ORDINANCE to amend and roordain certain
sections of the t994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 557.)
Ms. Wyatt moved the adoption of Ordinance No. 32302-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
INhite, INyatt and Mayor Bowers ................
NAYS: None .......... -0.
293
i Ms. Wyatt offered the following resolution:
(~/32303-121994) A RESOLUTION authorizing the appropriate City
officials to enter into Amendment No. 2 to the HOME Investment
Partnership (HOME) Program Subrecipient Agreement with Roanoke
Redevelopment and Housing Authority (RRHA), upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 56, page 558.)
ACTION:
Ms. Wyatt moved the adoption of Resolution No. 32303-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ................................. 7.
NAYS: None
At 11:00 a.m., the Mayor declared the meeting in recess.
i At 11:05 a.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
BUDGET-DRUGS/SUBSTANCE ABUSE-CITY EMPLOYEES: The
City Manager submitted a written report advising that the City of
Roanoke currently employs approximately 250 drivers who must
possess a Commercial Driver's License (CDL) to perform their job
duties; that any vehicle which has a gross vehicular weight exceeding
26,000 pounds, carries hazardous materials or can carry 16 or more
passengers must be operated by an employes who holds a Commercial
Driver's License; that the Omnibus Transportation Employee Testing
Act of 1991 requires drug testing of CDL drivers, however, prior to
January 1, 1995, all government CDL drivers other than those
transporting hazardous materials were exempt from the Act; that 1994
amendments to the Act, which become effective on January 1, 1995,
remove the exemption of City CDL drivers from drug testing, and also
require alcohol testing of CDL drivers, as well as biennial physical
examinations; and no funding is provided by the Federal Government
to local governments for compliance activities, therefore, it is an
additional unfunded mandate.
294
· It wa~ explained that all City employees holriing a Comme~ial
Dnve~e L. icenss wtl! be required to pass Pre-employment h mcal
examlnauons and biennial nhvaical -,,-,,-~--,, ........ P y
-- - .- - -..-,,,,,,.uu.m ana [ney will be
auoject to the following types of alcohol and ~lrug testing: re.
e.m?oyment, random, post-accident, reasonable ,.=,~i,.;... --,..iP~
ou / a. nd follow-up; that extensive recordkes i-n- ';n";;'
procecluree are mnuired b" th'- "--' ......... po g
. ' -'~ ~' . q ~'~, .itq in or(let to I)e in compliance,
me City must take the following actions:
perform the required alcohol and drug tasting,
perform the required physical examinations,
purchase alcohol testing equipment,
implement a Mo-hour training program for all
supervisors of CDL drivers as required by the Act,
train the Occupational Health Nurse and Risk
Management personnel as Breath Alcohol
Technicians, and
implement an information and training program for all CDL
drivers to familiarize them with the Act's effect upon them.
The City Manager recommended that Council concur in the
following actions:
Implement the Omnibus Transportation Enmlovee
Act of 1991 and the related -~*;,~,; ....... _~:-.-.- ,-.---_...u
to comply. ----,-~ ,-qmreo Dy me City
Transfer $33,147.00 from Contingency Re. serve Account
No. 001-002-9410-2t99, to the following Personnel
Management accounts:
Account No. 001-002-1261-2111 $27,585.00
Account No. 001-002-1261.2035 1,613.00
Account No. 001-002-1261.9015 3,949.00
(For full text, see report on file in the City Clerk's Office.)
295
Mr. White offered the following emergency budget ordinance:
i (~f32304-121994) AN ORDINANCE to amend and mordsin certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, ees Ordinance Book No. 56, page 559.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32304-121994.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
W~ite, INyatt and Mayor Bowers ................................ 7.
NAYS: None~::~- ............................... --0.
SEWERS AND STORM DRAINS-SIDEWALK/CURB AND GUTTER-
BRIDGES-CAPITAL IMPROVEMENTS PROGRAM-CONSULTANTS
REPORTS-STREETS AND ALLEYS: The City Manager submitted a
written report advising that Council previously authorized the hiring of
contract personnel to provide land acquisition services for the City,
I pursuant to Ordinance No..26965, adopted on April 9, 1988; and two
contract employees were h,red on December 10, 1990, in connection
with the following projects:
Roanoke River Flood Reduction Project
Peters Creek Flood Reduction Project
Second Street/Gainsboro Road Improvement Project
Carvins Cove Water Improvement Project
it was explained that contract employese worked under two year
contract terms; and renewals of the contracts for an additional two year
period was approved by Council on October 26, 1992.
The City Manager advised that significant progress has been
made on all projects abovelisted, with the exception of the Roanoke
River Flood Reduction Project which ia etailed pending resolution of
environmental issues; that right of access permits were obtained for
surveying and on-site environmental testing for the Flood Reduction
Project; that Adver'dsement for Professional Services was published in
the Roanoke Times & World-News on October 30, 1994, and four
296
ACTION:
responses were received, and interviews were conducted with
Luther W. Nicar and CTG & B, Inc. (Consultants to Government and
Busin._ees.) whic. h ..w~. ra determined to ..be the best qualified t.o provide the
specifies services, that current capital improvement projects require
acquisition of real property and easements prior to bidding and
construction; and certain active projects and new capital improvement
projects have added a significant demand for land acquisition services.
The City Manager recommended that he be authorized to execute
a contract, in a fo,,,, to be approved by the City Attorney, for land
acquisition services at a total co~t not to exccc, d $118,560.00, for a term
not to exceed two yesra, with the cost of subject personnel to be borne
by Capital Improvement Projects which will not impact the General
Fund.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following resolution:
(#32305-121994) A RESOLUTION authorizing the City to enter
into certain con{,,cts for real estate acquisition management services,
upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 56, page 560.) I
Mrs. Bowies moved the adoption of Resolution No. 32305-121994.
The m. otion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ...................................... 7.
NAYS: None ............................ ,,
BUDGET-CITY CODE-CITY. CHARTER-PUBLIC WORKS-
..EQU.!PMENT: The City Manager'subm,tted a written report advising that
=ect,.o.n 42 of the City Charter was amended in 1978 to r~rnvirl,~ th=t
:ltsreti? o?od c o., of a i, exc,,
a_pproveo by ~;ouncil; that Counc,! has recently requested the Virginia
General Assembly to amend the C, Charter to' creasa thn ~ nnn nn
I . . ty ,n ........... , ......
!i.m.,t.. to .$25,000..00, that the C,ty Code requires competitive sealed
DIQQIng TOr gooos, services or construction where the value exceeds
297
$15,000.00, which limits cannot be changed inaamuch as they are
i eatabli _alii.. by the Virginia Public Procurement Act; and Section 23.1.4
of the City Code requires that Council approve all contracts and
purchases in excess of $15,000.00.
It was further advised that purchasing and contract limits of other
Virginia cities was researched by City staff; that the maJodty of other
cities have no limit on contracts or purchases approved by the City
Manager provided funding is available in a City Council adopted
budget; that a 3:1 ~a~;o exists between current contract value approval
limits of $15,000.00 and change order limits of $$,000.00; and in order
to maintain the same relationship, given the change order limit is raised
to the recommended level of $25,000.00, contract approval limits should
be correspondingly increased to $75,000.00.
The City Manager recommended that Council amend the Code
of the City of Roanoke (1979), as amended, to allow approval of
contracts for goods and services by the City Manager in amounts up to
a value of $75,000.00, provided funding ia available in a City Council
adopted budget.
(For full text, see report on file in the City Clerk's Office.)
i Mr. Parrott offered the following emergency ordinance:
(#32306-121994) AN ORDINANCE amending and reordaining
subsections (a) and (b) of §23.1-4, Reouirement of biddino: oower
to reiect bids; subsection (c) of §23.1-4.1, Reouirement of comoetitive
ne0otiation: and subsection (c) of §23.1-10, Bid o~)enin0s: bid
acceotance and evaluation, Code of the City of Roanoke (1979), as
amended, to provide that the City Manager may accept bids, determine
if only one offeror ia fully qualified to provide professional services and
award public contracts not in excess of $75,000.00; to provide that the
City Manager shall report to City Council with respect to bids in excess
of $75,000.00; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 561.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32306-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
298
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
Whits and Wyatt ....... $.
NAYS: Mayor Bowers ................ - ..........................1.
SEWERS AND STORM DRAINS-EASEMENTS-CONSULTANTS
REPORTS: The City Manager submitted a written report advising that
on March 8, t993, Council awarded a consulting contract to Mattem &
Craig, Inc., which included various design services identified through
the eewershed infiltration/inflow reduction studies, with anticipated
subsequent phases to be based on preliminary design studies; that
construction is complete on Peters Creek Sewershed, Project PC-1 and
Peters Creek Sewershed, Project PC-2; that Peters Creek Sewershed,
Projects PC-3 and PC-4 and Lick Run Sewershed, Projects LR-2, LR-3
and LR-5 are in final design; and to date, the following four contract
amendments have been executed;
Original Contract Amount
Amendment No. 1
Amendment No. 2
Amendment No. 3
Amendment No. 4
$140,800.00
2,300.00
197,737.02
2,000.00
2.400.00
Current Contract Amount
$345.237.02
It was explained that during field investigation a portion of old 30-
inch corrugated sewer line was found to contain holes and was leaking
into Peters Creek; that the line is not located underground, but rests on
concrete piers above the creek inside a box culvert, with attempts to
make repairs having been successful; that approximately 670 lineal feet
of sewer line needs to be replaced; and Amendment No. 5 to the
contract with Mattem & Craig, Inc., needs to be approved to provide
engineering services for design, preparation of permit applications to
Norfolk Southern and Marine Resources, development of easement
plats, and construction administration.
The City Manager recommended that he be authorized to execute
Amendment No. 5 to the contract with Mattem & Craig, Inc., for
additional engineering services in connection with the Infiltration/Inflow
Reduction Design; and that $30,000.00 ($21,800.00 Phase II - Design,
$4,300.00 Phase III - Construction Administration, $800.00 easement
299
plats, for a total amendment of $26,900.00 and establish a contingency
t of $3,100.00) be appropriated from the Sewer Fund Retained Eamings
Account to Account No. 003-056-8459.9003, Sanitary Sewersbed
ACTION:
ACTION:
Replacement Design.
(For full text, see report on file in the City Clerk's Off,ce.)
Mr. Parrott offered the following emergency budget ordinance:
(~t32307-121994) AN ORDINANCE to amend and reordaln certain
sections of the t994-95 Sewage Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 563.)
Mr. Parrott moved the adoption of Ordinance No. 32307-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, INyatt and Mayor Bowers ............................................ 7.
NAYS: None ............................................ -0.
Mr. Parrott offered the following resolution:
(#32308-121994) A RESOLUTION authorizing the execution of
Amendment No. 5 to the City's contract with Mattem & Craig, Inc., for
additional engineering services in connection with the Infiltration/inflow
Reduction Design.
(For full text of Resolution, see Resolution Book No. 56, page 564.)
Mr. Parrott moved the adoption of Resolution No. 32308-121994.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers----~ ......................................... 7.
NAYS: None ...................................... -0.
300
ACTION:
PUBLIC WORKS-SNOW REMOVAL-EQUIPMENT: The City
Manager submitted a written report recommending that Council accept
the bid submitted by AKZO Salt, Inc., to fumish and deliver 1,000 tons,
more or less, of deicing salt, at a cost of $45.85 per ton; and reject all
other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency ordinance:
(#32309-121994) AN ORDINANCE accepting the bid of AKZO Salt,
Inc., made to the City for fumishing and delivering 1,000 tons of deicing
salt, and rejecting all other bids made to the City.
(For full text of Ordinance, see Ordinance Book No. 56, page 565.)
Mrs. Bowies moved the adoption of Ordinance No. 32309-121994.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ................................... 7.
NAYS: None ...................................................... -0.
Mr. White inquired if there were attempts to purchase the City's
supply of deicing salt through the State contract; whereupon, the
Manager of General Services advised that he was not aware of a State
contract for deicing salt, however, he inquire about the State's policy
and advise Council accordingly.
Mr. Whits also inquired as to the number of tons of deicing salt
used by the City last year for snow and ice removal; whereupon, the
Manager of General Services advised that he would provide Council
with the requested information.
CITY JAIL: The City Manager submitted a written report advising
that Council approved a contract with J. M. Turner and Co., Inc., at its
September 26, 1994 meeting for construction of the Roanoke City Jail
Annex, in the amount of $7,253,089.00; and contract documents
indicate installation of certain piping in the access road between the
Jail and the DatsSafe building.
301
It was explained that the first floor elevation of the present jail ia
I 5' 8 3/4" lower than the elevation .of the adjoining DataSafe building
which is being remodeled for the jail annex; that the kitchen storage
room will be expanded into the area presently occupied by a service
road between the existing jail and the former DataSafe building; that
water, sewage and storm drain lines under the service road will be
severed by the construction of the kitchen storage room, and the
utilities can be relocated under the floor of the former DataSafe building
due to the difference in elevations abovedascribed.
The City Manager advised that by relocating the storm drain
piping from between the two st~ucturas to an alignment below the floor
of the DataSafe building, which is 5' 8 3/4" above the jail floor, will
permit drainage from the alley to the existing storm water system in
Campbell Avenue.
The City Manager recommended that he be authorized to execute
Change Order No. 1, in a fo,,,, to be approved by the City Attorney, with
J. M. Turner and Co., Inc., in the amount of $21,114.00 and no additional
consecutive calendar days construction time.
(For full text, see report on file in the City Clerk's Office.)
I Mr. Parrott offered the following emergency ordinance:
(ft32310-121994) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 1 to the City's contract with J. M. Turner
and Co., Inc., in connection with the Roanoke City Jail Annex; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 566.)
ACTION:
Mr. Panott moved the adoption of Ordinance No. 32310-121994.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ........................................... 7.
NAYS: None ......... ---0.
302
ACTION:
CITY S.H. ERIFF-LEASES-EQUIPMENT: The City Ma.nager
submitted a written report advising that in order to perform ass,gned ·
dutie~ and rssponsibilitiss, the Sheriff needs vehicular equipment; and
two vehicles are in need of replacement due to high mileage and
increased maintenance cost; whereupon the City Manager
recommended that Council concur in the following actions:
Accept the bid submitted by Ford Motor Credit Co., for a
period of 48 months, at a cost of $430.38 per unit, for
lease/purchsse of two new automobiles.
Authorize the appropriate City officials to enter into the
equipment lesse-purchsse agreement with the lessor,
including the provision for indemnification of lessor.
Authorize the City Attorney to issue the opinion of counsel
requested by the lessor in regard to the tax.exempt status
of interest payments to be made to the lessor and to take
other actions deemed necessary in order to comply with
the conditions of such opinion of counsel.
(For full text, ~ee report on file in the City Clerk's Office.)
Mr. White offered the following resolution: I
(#32311-121994) A RESOLUTION providing for lease-purchase
of two new automobiles for use by the Sheriff's Department, upon
certain terms and conditions, by accepting a bid made to the City for
the leass-purchsse of such vehicles; and authorizing execution of a
lease-purchsse agreement and an opinion of counsel concerning the
tax-exempt status of the interest payments to lessor.
(For full text of Resolution, see Resolution Book No. 56, page 567.)
Mr. White moved the adoption of Resolution No. 32311-121994.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Bowles, Edwards, McCadden, Parroff,
White, iNyatt and Mayor Bowers .................................... 7.
NAYS: None
303
C AND P TELEPHONE COMPANY-TELEPHONE EQUIPMENT-
I EQUIPMENT-SCHOOLS: The City Manager submitted a written report
advising that few new telephone purchases have been made in recent
years; that required purchases (school refurbishment, etc.) have been
handled by one-time bide on a sits per site basle; that there exists a
need to have s contract in place from which modem telephone
equipment can be ordered; that an opportunity exists to rnodemize City
and School telephones; that in 1993, Council approved the purchase of
installed, leased telephones for $199,000.00, thus terminating annual
lease costs of $312,000.00; that as a result, funds are available each
year to update the oldest telephone equipment; that most of the City's
telephones do not have speakers, conferencing, speed dial, radial,
caller ID and other features which successful businesses uss to
enhance customer service; and normal procurement guidelines apply
for the purchase of new telephone equipment.
It was further advised that the need exists for a long-term
contract for the purchase of City telephone equipment; that recurring
needs for the purchase of. telephones a. re driven by school
refurbishments, office relocat,ons and organ,zational changes; that
advantages of a long-term contract include lower prices due to
competition and volume purchases, administrative economies,
I efficiencies in maintaining a single product line and ready availability
of new telephones; and after due and proper advertisement, seven
vendors responded to the City's advertisement for bids, representing
three types of telephone technologies, as more specifically detailed in
the City Manager's report.
The City Manager recommended that he be authorized to execute
the necessarj document, to be approved by the City Attorney, for a
contract with Bell Atlantic for the purchase of ISDN telephone
equipment over the next three years.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
3O4
ACTION:
(f/32312-121994) A RESOLUTION accepting the bid of Bell
Atlantic for providing certain telephone equipment, upon cert~, i.n te~
and conditions, and awarding a contract therefor; authonzmg the
proper City officials to execute the requisite contract; and rejecting all
other bids.
(For full text of Resolution, see Resolution Book No. 56, page 568.)
Ms. Wyaft moved the adoption of Resolution No. 32312-121994.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, INyatt and Mayor Bowers .................. -7.
NAYS: None
BUDGET-F'OUCE DEPARTMENT-TRAFFIC-DRUGS/SUBSTANCE
ABUSE-GRANTS: The City Manager submitted a written report advising
that the State Transportation Safety Board awards state grants for
districts throughout Virginia for enhancement of selective Driving
Under the Influence (DUI) enforcement efforts; that the Board awarded
$30,000..00 to the City of Roanoke during fiscal year 1993-94 fo.r. this
purpose, that application for a grant to be renewed for the C,ty of
Roanoke is based on the necessity to continue to raise DUI arrests to
a level that will positively impact the total number of alcohol-related
crashes and fatalities; that funds received may be used only as stated
in the application for DUI ,~nforcemant; and the agency requesting the
grant funds must agree to provide items and equipment necessary to
cany out selective enforcement.
It was explained that the State Transportation Safety Board
approved Roanoke's application for grant continuation from October 1,
1994 to September 30, 1995, in the amount of $19,500.00 on October 1,
1994; and Council was briefed on Selective DUI enforcement at its
regular meeting on December 20, 1993.
The City Manager recommended that Council accept the grant
from the State Transportation Safety Board and that he be authorized
to execute, on behalf of the City, any grant or other documentation
required by the State Transportation Safety Board; and appropriate
305
ACTION:
ACTION:
$19,500.00 of selective DUI enforcement grant funds to revenue and
expenditure accounts to be established by the Director of Finance in
the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following emergency budget ordinance:
(#32313-121994) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 55, page 569.)
Mr. Edwards moved the adoption of Ordinance No. 32313-121994.
The motion was seconded by Mrs. Bowies and adopted by the following
vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ....................................... 7.
NAYS: None
Mr. Edwards offered the following resolution:
(#32314-121994) A RESOLUTION accepting a certain Driving
Under the Influence Enforcement Grant offer made to the City by the
State Transportation Safety Board and authorizing execution of any
required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 56, page 570.)
Mr. Edwards moved the adoption of Resolution No. 32314-
121994. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers .................................... 7.
NAYS: None
306
HEALTH DEPARTM. ENT-HUMAN DEVELOPMENT: The City
Manager submitted a written report advising that ~
¥1r01nla. Chapter 1, Article 5, Paragraph 32.1-31, "Operation of local
health department under contract with Board; district health
departments," states (in part), u follows:
"A governing body of a City may enter into a contract with
the Board for the operation of the local health department
in such City. The contract between the City and the Board
shall specify the services to be provided in addition to the
servi, c.es required by law and shall .contain other
prov,s~ons as the Board and the govern,ng body may
agree upon."
It was explained that a local commitment statement was used in
previous years to certify that Council appropriated a given amount for
support of the Roanoke City Health Department; and the contract
establishes that legal defense with respect to services performed
pursuant to local ordinance, enabling legislation set out in Title 15.1 of
the Code of Virginia and other services set out in the contract will be
provided by the City Attomey, which will impose an additional burden
on the City ATomey'e Office.. I
The C,ty Manager adwsed that a contract between the
Commonwealth of Virginia and the City of Roanoke is necessary for
proper billing to localities for health and environmental services, with
the 1994-95 Health Department budget being based on approved
funding as follows:
State
Local Match
$1,562,604.00
1,057,456.00
It was explained that the local required match amount of
$1,057,456.00 (40.36 per cent of total cooperative budget) was included
in the fiscal year 1994-95 resource allocation plan adopted by Council
on May 17, 1994; and services included in the contract are as follows:
Communicable Disease Services
Child Health Services
3O7
Matemal Health Sewices
Family Planning Services
Environmental Health Services
Management and Support Services
Dental Health Services
Specialty Clinic Services
Other Public Health Services - including
medicaid nursing home screening
Public Health Services provided under local
ordinance - including insect control, rodent
control, swimming facilities and grocery
store delicatessens.
The City Manager recommended that he, or his designee, be
authorized.to execute a contract, approved as to form by the City
I Attorney, with the Department of Health, as provided for in the
Vi.rginla
Health Laws of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following resolution:
(ft32315-121994) A RESOLUTION authorizing the City Manager,
or his designee, to enter into a contract with the Virginia Department of
Health relating to the operation of the local Health Department, upon
certain te,,,M and conditions.
(For full text of Resolution, see Resolution Book No. $6, page 571.)
ACTION:
Mr. Edwards moved the adoption of Resolution No. 32315-
121994. The motion was seconded by Mr. McCadden and adopted by
the following vote:
308
ACTION:
ACTION:
AYES: Council Members Bowles, Edwa_.~s, McCa_d..d..e_n, .P. arr~o~,
Wltite, Wyatt and Mayor Bowers ............................. - ......... 7. I
NAYS: None ................................ -0.
PURCHASE/SALE OF PROPERTY-COUNCIL: An oral request of
the City Manager that Council meet in Executive Session to discuss a
matter with regard to acquisition of real property for public purpose,
specifically the terms and conditions of a lease of property to be
occupied by City departments, pursuant to Section 2.1-344 (A)(3), Code
of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter with
regard to acquisition of real property for public purpose, specifically
the terms and conditions of a lease of property to be occupied by City
depaa;,,~nts, pursuant to Section ?.1-344 (AX3), Code of Virginia (1950),
as amended. The motion was seconded by Mrs. Bowles and adopted by
the following vote:
· AYES: Council Members Bowles, Edwards, McCadden, Parrott,
INh,te, Wyatt and Mayor Bowers ......................................... 7.
NAYS: None ............................................ -0.
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL
REPORTS: The Director of Finance submitted the financial report for
the City of Roanoke for the month of November 1994.
(For full text, see financial report on file in the City Clerk's Office.)
Mr. White moved that the financial report be received and filed.
The motion was seconded by Mr. McCadden and unanimously adopted.
309
ACTION:
REPORTS OF COMMITTEES:
SEWERS AND STORM DRAINS-CITY PROPERTY-WATER
RESOURCES: Council Member Elizabeth T. Bowles, Chairperson of the
Water Resources Committee, presented a written report on behalf of the
Committee, with regard to abandonment of sanitsr/sewer easements
across certain properties in connection with the Williamson Road
Sto,-,~ Drain Project.
A staff report explained that Willlamson Road Storm Drain project
easements were, whenever possible, used to accommodate both storm
drain and sanitary sewer lines; that the new sewer line is in place and
portions of the old sewer line have been abandoned; that vacation of
the easements for unused portions of sewer line for three lots on
Compton Street has been requested by the property owner; that an
abandoned sewer line on adjacent lots is also recommended to be
included in the vacation of the easements, which sewer easements
must be vacated by Council; and parcels involved include Officiai Tax
Nos. 3071003, 3071005, and 3071008 through 3071019, inclusive.
The Water Resources Committee recommended that Council
authorize abandonment of the old sewer line and vacation of existing
sanitary sewer easements no longer needed.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowies moved that the following ordinance be placed upon
its first reading:
(~f32316) AN ORDINANCE authorizing the vacation of portions of
sanitary sewer easements across properties identified by Roanoke City
Tax Nos. 3071003, 3071005, and 3071008 through 3071019, inclusive, in
connecaon with the Williamson Road Storm Drain Project, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 1.)
The motion was seconded by Mr. McCadden and adopted by the
following vote:
310
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ...... _ ...... 7.
NAYS: None .....
BUDGET-PURCHASE/SALE OF PROPERTY-CITY EMPLOYEES-
WATER RESOURCES: Council Member Elizabeth T. Bowles,
Chairperson of the Water Resourcss Committee, presented a written
report on behalf of the Committee, with regard to acquisition of
property located at 515 Church Avenue, S. W., in connection with the
City's Employee Parking Program.
A staff report explained that in September 1994, a plan was
developed to address a City employee parking recommendation; that
$100,000.00 was designated in Contingency Employee Parking
Initiatives, Account No. 001-002-9410-2246, to provide for the beginning
implementation of the parking plan; that a house and lot, located at 515
Church Avenue, S. W., has been identified as a possible site for
acquisition to implement Phase I of the parking project; that the house
has been damaged by fire and will have to be demolished; that the
property owner has offered to sell the property to the City for
$10,000.00; that the property has been reviewed by the Director of Real
Estate Valuation and $10,000.00 has been determined to be. a fair price; I
and funding currendy approved for the employee park,rig program
needs to be transferred to a capital fund account.
The Water Resources Committee recommended that Council
transfer $100,000.00 from Contingency Employee Parking Initiatives,
Account No. 001-002-9410-2246, to a Capital Projects Fund account to
be established by the Director of Finance to be used to purchase the
abovedescribed property, raze the building, grade the lot and make
future acquisitions as approved by Council.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(t/32317-121994) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General and Capital Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 572.)
311
i ACTION: Mrs. Bowles moved the adoption of Ordinance No. 32317-121994.
The motion wes seconded by Mr. McCedden and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCedden, Parrott,
White, Wyatt and Mayor Bowers ....................... 7.
NAYS: Non:
Mrs. Bowies offered the following emergency ordinance:
(#32318-121994) AN ORDINANCE providing for the acquisition
of real estate commonly known es 515 Church Avenue end identified by
Roanoke City Tax Map No. 1113410, upon certain terms and conditions;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 86, page 573.)
ACTION: Mrs. Bowles moved the adoption of Ordinance No. 32318-121994.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
I AYES: Council Members Bowles, Edwards, McCsdden, Parrott,
White,' Wyatt and Mayor Bowers .............7.
NAYS: None ....................... -0.
PARKS AND RECREATION-NEIGHBORHOOD ORGANIZATIONS-
SPECIAL PERMITS-LEASES-WATER RESOURCES: Council Member
Elizabeth T. Bowies, Chairperson of the Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
renewal of a lease agreement between the City and Old Southwest, Inc.,
for a certain City-owned structure known as the Alexander-Gish House
located at 641 Walnut Avenue, S. W.
A staff report explained that the original lease with the Old
Southwest Neighborhood Alliance was authorized on December 10,
1979, pursuant to Ordinance No. 34929; that lease assignment from the
Alliance to the Old Southwest Neighborhood Foundation, Inc., was
made in 1981; that lease has been extended for two additional five-year
periods, pursuant to Ordinance No. 27521, adopted April 22, 1985 and
Ordinance No. 29874-121189, adopted December 11, 1989; that Old
312
ACTION:
Southwest, Inc., is the current name of the former Old Southwest
Neighborhood Foundation, Inc.; and inasmuch ss the lease will expire ·
on December 31, 1994, Old Southw~t, Inc., has requested an extension
of the lease for a term of five yeer~, from January 1, 1995 through
December 31, 1999, at a lease fee of $1.00 per year.
The Water Resources Committee recommended that Council
authorize the appropriate City officials to execute a lease agreement, in
a form to be approved by the City Attorney, for the Alexander-Gish
House, for a five-year term ;f<,m January 1, 1995 through December 31,
1999, at a lease fee of $1.00 per year.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles moved that the following ordinance be placed upon
its first reading:
(#32319) AN ORDINANCE authorizing the renewal of a lease
agreement between the City and Old Southwest, Inc., of a certain City-
owned structure known as the Alexander-Giah House, located in
Highland Park, together with an outbuilding and parking lot, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 97, page 1.)
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ....................... 7.
NAYS: None------: .......................... 4).
SEWERS AND STORM DRAINS-SPECIAL PERMITS-WATER
RESOURCES-STREETS AND ALLEYS: Council Member Elizabeth T.
Bowles, Chairperson of the Water Resources Committee, presented a
written report on behalf of the Committee, with regard to authorization
of a revocable permit to enable construction and maintenance of a
private pressurized sewer line in the public right-of-way of Belle Aire
Circle, S. W.
313
A staff report explained that a single family home is being
i cons~ by Hunter H. Burrow on Belle Aim Circle; that water service
is ava,lable from a water line existing in the street in front of the lot;
that sewer service is not available under normal conditions pertaining
to the extension of sewer service; that the location of the proposed
home is several feet lower in elevation than that of the current terminus
of the existing public gravity sewer lines in Belle Aire Circle and
Crastmoor Drive; that a private praseurized sewer line is needed to
transmit sewage from the proposed home to the existing manhole on
the end of the line in Belle Aire Circle; that s construction pe,,,,it was
issued to the contractor assurance that a private easement for the
private sewer line would be provided to Ms. Burrow across the lot
located at 4307 Belle Aire Circle, however, the property owner reversed
his decision on the day of closing for the easement; and a revocable
permit to encroach in the public right-of-way is necessary in order to
provide public sanitary sewer service as requested.
The Water Resources Committee recommended that Council
authorize a revocable permit to Hunter H. Burrow, her successor and
assigns to the house on Belle Aire Circle, providing those successor(s)
and assign(s) agree to the following conditions, and providing that City
Engineers approve design of the private pressurized sewer line to be
constructed in the permit area:
· construction cost will be at applicant's expense
· maintenance cost will be at applicant's expense
· relocation cost, if required, will be at applicant's expense
repair cost, including cost of repairs to the City street,
regardless of the cause, will be at applicant's expense
standard connection fees and pe,¥,~;ts will apply to
applicant
public indemnification liability insurance naming the City
as co-insured up to a $500,000.00 limit will be provided by
applicant at her expense and remain in full force and effect
during the life of the encroachment
(For full text, see reports on file in the City Clerk's Office.)
314
ACTION:
ACTION:
Mrs. Bowles moved that the following ordinance be placed upon
its first reading:
(#32320) AN ORDINANCE granting a conditional permit for a
private pressurized aewer line, encroaching over and into the right-of-
way of Belle Aim Circle, S. W., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 2.)
The motion was seconded by Mr. McCedden and adopted by the
following vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers .................................... 7.
NAYS: None .................................................. -0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 32294 rezoning a parcel of land located
at 3904 Virginia Avenue, N. W., identified as Official Tax No. 2761409,
from RS-3, Residential Single Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, having previously been before the Council for its first
reading on Monday, December 12, 1994, read and adopted on its first
reading and laid over, was again before the body, Mr. Parrott offering
the following for its second reading and final adoption:
(~/32204-121904) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 276, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 547.)
Mr. Parrott moved the adoption of Ordinance No. 32204-121994.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
315
i AYES: Council Members Bowles, Edwards, McCedden, Perrott,
White, Wyatt and Mayor Bowers ....... 7.
NAYS: None .... 0.
ZONING: Ordinance No. 32296 rezoning s parcel of lend located
in the 2900 block of Eppariy Avenue, N. W., containing .8 acre, more or
less, described as Lots 19 - 21, inclusive, Block 1, Map of Epperty
Court, Official Tax Nos. 2160612 - 2160614, inclusive, from RS-3,
Residential Single Family District, to RM-2, Residential Multi-femily,
Medium Density District, subject to certain conditions proffered by the
petitioner, having previously been before the Council for its first
reading on Mondey, December 12, 1994, read and edopted on its first
reading and laid over, was again before the body, Mr. Parrott offering
the following for its second reading and finel adoption:
(~f32295-121994) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 216, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see O .rd. inance Book No. 56, page 549.)
i ACTION: Mr. Parrott moved the adopt;on of Ordinance No. 32295-121994.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Bowles, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers ....................... 7.
NAYS: None ................................................. 4).
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-CITY GOVERNMENT: Mr. White
advised that recently he read an article in USA Today in which citizens
from across the countw were asked to rank their level of confidence in
public officials and in the financial management of their locality. He
stated that most of the individuals surveyed said they did not have
316
.confidence in their local government, but an individual who was
~nterviewed from the Roanoke Valley said that she had confidence in
her local government, and she felt that local government was doing
good job managing financial affairs. He noted that he called the
individual in question and expressed appreciation on behalf of the City
of Roanoke.
DONATIONS/CONTRIBUTIONS-UNITED WAY-CITY EMPLOYEES-
ACTS OF ACKNOWLEDGEMENT: Vice-Mayor Edwards advised that
the City's United Way Campaign has been successful and tho efforts
of City employees should be commended, with particular appreciation
expressed to Glenn D. Radcliffe, Director of Human Development, for
his leadership in coordinating the City's Campaign which has far
exceeded the goal for 1994.
LEGISLATION-SCHOOLS: Vice-Mayor Edwards called attention
to the issue of charter schools, advising that when the matter was
discussed by the Council's Legislative Affairs Committee, there were
inquiries about charter schools and the school representative was
asked a series of questions. He further advised that he recently read
a newspaper article in which it was stated that the Chairperson of the
Roanoke C. ity School Board has had second thoughts about the charter
scho.ols ,?sue, and it appears that the matter needs further ·
cons,deretion by the School Board.
Mr. Edwards moved that the issue of charter schools be referred
beck to the Roanoke City School Board, through the City Attorney, for
further clarification and report to Council. The motion was seconded
by Ms. Wyatt and adopted.
OTHER HEARINGS OF CITIZENS:
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-
TRAFFIC: Mr. Haskins M. Sclater, 2723 Crystal Spdng Avenue, S. W.,
inquired as to why the City would suggest that traffic be directed down
Salem Avenue, S. W., which will not provide a view of the Hotel
Roanoke, when the best location to see the Hotel is from the Norfolk
Avenue side. He stated that Salem Avenue traffic will place the
spotlight on the First Union Tower and not on the Hotel, and it appears
that Council is paying more attention to the City Manager than to the
wishes of the citizens of Roanoke.
317
COUNCIL-MUNICIPAL BUILDING-EQUIPMENT: Ms. Evelyn D.
Bethel, 35 Patton Avenue, N. E., appeared before Council and sp.o. ks. in
support of purchasing state-of, the.art voting equipment and a timing
device for City Council meetings, as well as installation of carpet in the
Council Chamber.
Without objection by Council, the Mayor advised that the remarks
of Ms. Bethel would be referred to the City Manager.
At 12:20 p.m., the Mayor declared the meeting in recess.
At 1:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Parrott.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Ms. Wyatt moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
i were heard, discussed or considered by City Council. The motion was
seconded by Mrs. Bowies and adopted by the following vote:
AYES: Council Members Bowles, Edwards, McCadden, White,
Wyatt and Mayor Bowers .......................... -6.
NAYS: None
(Council Member Parrott was absent.)
OATHS OF OFFICE-COMMI'I-I'EES-MENTAL HEALTH SERVICES-
BLUE RIDGE COMMUNITY SERViCES: The Mayor advised that the
three year term of Ann J. Francis as the City's representative to the
Blue Ridge Community Services Board of Directors will expire on
December 31, 1994, and called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of Ann J. Francis.
318
ACTION:
ACTION:
ACTION:
There being no further nominations, Ms. Francis was reelected
as the Ci?s representative to the Blue Ridge Community Services I
Board of D, rectore, for a term of three years ending December 31, 1997,
by the following vote:
FOR MS. FRANCIS: Council Members Bowies, Edwards,
McCadden, INhite, INyatt and Mayor Bowers ....... -6.
(Council Member Parrott was absenL)
OATHS OF ~FFICE-COM MI.T?EES-ROANOKE VALLEY
RESOURCE AUTHORiTY. The Mayor adv,sed that the three year term
of Kit B. Kiser as a member of the Board of Directors of the Roanoke
Valley Resource Authority will expire on December 31, 1994, and called
for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of Kit B. Kiser.
There being no further nominations, Kit B. Kiser wes reelected as
a member of the Board of Directors of the Roanoke Valley Resource
Authority, for a term of three years ending December 31, 1997, by the
following vote:
FOR MR. KISER: Council Members Bowies, Edwards, McCadden, I
White, Wyatt and Mayor Bowers ......................................... -6.
(Council Member Parrott was absent.)
Inasmuch as Mr. Kiesr is not a resident of the City of Roanoke,
Mr. Edwards moved that the City residency requirement for persons
serving on authorities, beards, commissions and committees appointed
by the Council be waived in this specific instance. The motion was
seconded by Mre. Bowies and adopted.
319
There being no further business, the Mayor declared the meeting adjoumed
I at 1:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
320
ROANOKE CITY COUNCIL ...... PLANNING WORKSHOP
January 5 - 7, 1995 I
The Council of the City of Roanoke held · Planning Workshop on
January 5 - 7, 1995, at the Federal Executive Institute, 1301 Emmett Street,
Charlottesville, Virginia, commencing at 7:30 p.m., on Thursday, January $, 1995.
PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards,
Delvis O. McCadden, John H. Parrott, William White, Sr., and Linde F. Wyatt---6.
ABSENT: Mayor David A. Bowers
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie,
Sr., Assistant City Manager; Wilbum C. Dibling, Jr., City Attomey; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
OTHERS PRESENT: William F. Clark, Director of Public Works; Kit B. Kiser,
Director of Utilities and Operations; Glenn D. Radcliffe, Director of Human
Development; George C. Snead, Jr., Director of Public Safety; Dr. Robert E.
Mats. on, Professor and Director for Leadership Development, University of
Virginia; and Dan Casey, Reporter, The Roanoke Times & World News. []
I
COUNCIL: Following a 5:00 p.m., social and dinner, Dr. Matson opened the
workshop in the Thomas Jefferson Room by reviewing matters to be discussed
during the course of the sessions, the first being a socialization exercise focusing
on Council Members on Thursday evening, the Myers-Brlggs Personality Indicator
on Friday moming, to be followed by an exercise and discussion on Friday
afternoon, Friday night and a portion of Saturday moming with regard to goal
setting, both short and long term.
At 7:45 p.m., staff was excused from the session, and Council Members
participated in a socialization exercise which was composed of background
information, life experiences and why they chose to seek public office, with Dr.
Matson facilitating.
At 10:00 p.m., the Vice-Mayor declared the workshop in recess until 8:15
a.m., on Friday, January 6, 1995.
At 8:15 a.m., on Friday, January 6, 1995, the workshop reconvened in the
Thomas Jefferson Room of the Federal Executive Institute, with all persons listed
on page one in attendance.
321
Council Members reviewed the session on Thur~l.. ay evening, advising that
I it would have been advantageous.for staff to have part,cipate.d, in the
discuss!on
relative to such matters as fam,ly background, the motivation to accomphsh
certain things in their lives, how they came to be Members of City Council, and
their diverse opinions and common bonds.
Dr. Mataon then presented his obsewations with regard to the Thursday
evening session.
Council Members were previously requested to complete their Myers-Briggs
Personality Indicator types for compilation before the workshop; whereupon, Dr.
Matson provided each Member of Council with their test results. He then
presented a history of the Myers-Briggs test thereby setting the tone for the Friday
morning workshop which consisted of a review of the various personality types.
Participants were provided with copy of a book entitled, "Please Understand Me
- Character and Temoerament Tvpes," written by David Keirsey and Marilyn Bates.
Dr. Mataon then requested that each participant read the summary of their
individual personality type, followed by a summary of their exact opposite
personality type.
Following the reading exercise, the Vice-Mayor declared the meeting in
recess at 12:00 noon.
The workshop reconvened at 1:30 p.m., in the Thomas Jefferson Room of
the Federal Executive Institute, with all parsons listed on page one in attendance.
Dr. Mataon continued his analyzation of the various personality types as
outlined in the Myers-Briggs Personality Indicator, followed by the viewing of a
ten-minute video entitled, "The Power of Vision," by Joel Arthur Barker.
There was discussion with regard to the four characteristics of a vision
community; viz: (1) leader initiated, (2) shared and supported, (3) comprehensible
and detailed and (4) positive/inspiring. Dr. Matson then engaged the group in a
brainstorming exercise in regard to short term and long term needs of the City
and requested that participants break out in groups of five - six persons to
discuss the City's near term and long term needs.
As a result of the discussions of individual groups, the following ideas were
presented by group leaders:
322
Vision Statement
Education of inmates incarcerated in
the Roanoke City Jail
Hotel Roanoke and Conference
Center opening and funding for first
18 months/financing
Educating the public on why City
Council makes certain decisions
Identifying resources to accomplish
plans/services/financial matters
Council's budget priorities/
expectations for the coming year
Lona Term Needs
Five-ten year strategic plan (what do B
we want the City to be)
Different ways of delivering services
(rainventing/raorganization)
Regional cooperation/improved
transportation access to Smith
Mountain Lake
Develop definite plan to increase
taxes in a way that is acceptable to
the public
Right-sizing services
Housing diversity
Budget adjustments due to State/
Federal actions
Decrease in paper work
Decision on a modified ward system
Changing educational opportunities
(match educational opportunities
with jobs in the Valley) ·
Inter-governmental relationships in
the Roanoke Valley
Tie services provided by the City to
fees
Technology
Develop small business incubator
Appropriate utilization of Norfolk
Southern building/passenger station
Indoor athletic field house/Victory
Stadium
Council meeting times to better
utilize Council and staff time
Privatization of certain services
Expansion of Office on Youth/truancy
Economic development to help
businesses locate and stay in
Roanoke/shell building
Council's articulation of the values
and principles on how the City does
business (how we treat people
internally and externally)
Neighborhood service delivery
Improved process of developing decentralization
legislative agenda
323
Near Term Needs ~
I Central events coordination/ Parking at Roanoke Civic Center
promotion/development
Development of a Trade and
Convention Center
Implement Capital Improvements
Program
Review process for funding of social
service agencies
Citizens Committee for Arte/cultural
funding
Shell building
Economic/cultural development in
downtown Roanoke (Sister Cities)
Tie Sister City program into linear
park by including shops to
purchase goods representative of
those countries (Wonju, Kisumu,
Pskov and Florianopolis)
One per cent of the City budget to
be reserved for the arts
*1
Continuing education/business
partnerships
Four year college/career center
Continue to increase opportunities
for women/minorities to participate
in City business
1-73 issue
Greenways
Flood Control
Smart Road/Blacksburg Access
Road
Underground utility lines
Quality education system
(innovative/creative)
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Poverty I
Urban Summit
TouHsm
Ridgeline protection
At 4:50 p.m., the Vice-Mayor declared the workshop in recess, with the
understanding that the session would reconvene at 7:30 p.m.
At 7:30 p.m., the workshop reconvened in the Thomas Jefferson Room
of the Federal Executive Institute, with all participants as noted on page one in
attendance.
Dr. Matson advised that all items listed by participants for near term and
long term needs could fall under one of the following categories:
Improved Administrative/Finance/Budget
Government Structure
Services
Education
Downtown
Arts/Culture/Recreation
Transportation
Environment
Council
Miscellaneous
Dr. Matson then requested that participants break out in small groups
and rank the various ideas abovelisted in the order of their importance to the
city.
A compilation of ideas, in order of importance as reported by group
leaders, is as follows:
A. Imoroved AdministrativelFinancelBudaet
2.
3.
4.
Budget adjustments required by State/Federel actions
Council's priorities/expectations
Hotel Roanoke opening/financing
Identify resources to accomplish ' -
servlcss financial plan
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i S. Continuing opportunities for women/minoritiss and local
I.a. bor to participate- '"in City business
6. T,e servicss to fees
7. Implement CIP
8. Technology
9. Reduce paper work
B. Government Structure
Urban Summit
Intergovernmental relationships
Modified Ward System (decision)
C. Services
I
Right-sizing
Improve service delivery: reinventing/reorganization
Poverty
Privatization
Expand Office on Youth/truancy
Housing diversity
Self-contained neighborhoods/decentralization
D. Education
2.
3.
4.
Quality Education System - Innovative/Creative
Education/business partnership
Education of inmates
Four-year college/career center
Downtown
2.
3.
4.
Utilization of Norfolk Southem properties
Parking at Roanoke Civic Center
Trade and Convention Center
Sister Cities economic link - shops with international
products
1. Central Events Coordination/Promotion/Development
2. Indoor athletic field house/Victory Stadium
i 3. One per cent for the arts
F. Arts - Culture/Recreation
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Tie {1~i
Vote {2.
Smart Road
1-73
Improved access to Smith Mountain Lake
H. Environment
Flood control
Graenwaya
Ridgeline protection
I. Council
2.
3.
4.
$.
6.
7.
8.
9.
Vision statement
Five-ten year plan (what we want the City to become)
Acceptable plan for increasing revenue
Council's articulation of how the City does business
Review process for funding social service agencies
Letting the public know why Council's decisions ara made
Citizens Committee for the Arts/cultural funding
Improved process for developing legislative agenda
Council meeting times
M. Miscellaneous
Economic development - new strategies
Small business incubators
Tourism
Shell building
Underground utilities
At 9:00 p.m., the Vice-Mayor declared the meeting in racess until 8:30 a.m.,
on Saturday, January 7, 1995.
On Saturday, January 7, 1998, the workshop reconvened in the Thomas
Jefferson Room of the Federal Executive Institute, at 8:30 a.m., with all persons
listed on page one in attendance.
As a follow-up to the Friday evening session on prioritizing near term and
long term needs of the City, Council Members discussed those ideas that were
ranked number one under each category, i.e.:
327
Budget adjustments required by State/Federal actions
I Urban Summit
Right*sizing
Quality education system - innovative/creative
Utilization of Nmfolk Southern properties
Central events coordination/promotion/development
Smart Road
Flood control
Vision statement
Economic development - new strategies
There was discussion in regard to the following matters:
Tax rates
A decrease in funds from the State and Federal
govemmenta to local governments
Services funded by the City of Roanoke that other
Roanoke Valley governments do not provide or offer
Urban Summit
The need to take action to keep current businesses
from relocating to other areas
Developable sites within the City's boundaries
Too many restricaons on developers/businesses by the
City Planning Commission/Department
Shortfall in funding from the State to address
educational matters
A better definition of quality education for Roanoke City
School students
Educational mandates without funding
Approximately 80 per cent of the school budget is in
fixed costs
328
The City should be thinking about what it wants to do
with the Norfolk Southem property in downtown
Roanoke if and when the property is donated to the City
Continued support for the Smart Road/Blacksburg
Access Road
Infommtion to be reported to Council within the next 60
days on flood control
The need to educate citizens on the potential budget
shortfall as a result of the Governor's proposed budget
amendments and the effect on the City's programs and
services, and
Direction from Council to City staff in regard to right-
sizing.
At 10:10 a.m., the Vice. Mayor declared the workshop in recess.
At 10:30 a.m., the workshop reconvened in the Thomas Jefferson Room of
the Federal Executive Institute, with all persons listed on page one in attendance.
There was discussion with regard to the City's mission statement;
whereupon, it was suggested that Council Members be furnished with a copy of
the present mission statement which could be used as a guide to update and
formulate a new document; whereupon, it was pointed out that the current
mission statement should be based on the goals and objectives of the present
Council and not on directives of past Councils. There was also discussion in
regard to whether or not the City's current mission statement could be turned into
a vision statement; whereupon, the City Manager inquired if Council would like to
keep the process moving with another workshop to address the City's
mission/vision statement.
Some Council Members spoke in support of development of a vision
statement prior to fiscal year 1995-96 budget study, noting that it would be wise
to have the vision statement in place prior to dealing with specific budget items.
Council was of the general consensus that another workshop should be
held in March 1995 prior to fiscal year 1995-96 budget study sessions to address
the City's vision statement.
329
Inas. m. uch as the ..Mayor was unable to attend th.e workshop, it was the
I general o.p. lnl..O[t, of Council that he should be bdefed ind!vldually by the Members
of Council w~th regard to the various discussions, the ,ndividual perceptions of
Council Members, the strength of commitment, common bonds, etc.
At 12:00 noon, the Vice-Mayor declared the workshop in recess.
At 1:10 p.m., the workshop reconvened in the Thomas Jefferson Room of
the Federal Executive Institute, with all persons listed on page one in attendance,
with the exception of Dan Cassy.
Dr. Matson ended the session by calling upon each participant to share his
or her perception of the workshop, and the commonly held responsibility of each
participant to make the Roanoke City Government a good working group.
There being no further business, the Vice-Mayor declared the workshop
adjoumed at 2:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
John S. Edwards
Vice-Mayor
330
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
January 9, 1995
10:00 a.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, January 9, 1995, at 10:00 a.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, R~lar Meeting~ of Section
2-15, ~ Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members John S. Edwards, Delvis O. McCadden, John H.
Parrott, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ........... -6.
ABSENT: Council Member Elizabeth T. Bowies ........................ 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. GrJsso,
Director of Finance; and Mary F. Parker, City Clerk.
The m. cc.~ng was opened with a prayer by The Reverend David L. Henderson,
Pastor, Central Baptist Church.
The Pledge of Allegiance to the Flag of the United ',~ates of America was led
by Mayor Bowers.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was de.,~ired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to three requests for Executive Sessions to
discuss a matter relating to disposition of publicly held property,
specifically the possible conveyance of an interest in land; to discuss
specific legal matters requiring the provision of legal advice by
counsel, being the terms and conditions of a loan agreement for
economic development purposes; and to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council.
331
i ACTION: Mr: M.cCadden moved that Consent Agenda Item C.4, "A
commun,cation, from Mayor David A. Bowers transmitting
correspondence ,,urn the Manager of the Appalachian National Scenic
Trail, inquiring as to whether or not the City of Roanoke would renew
discussions with the Appalachian National Scenic Trail for a
parrnanenfly protected corridor for the Trail across the City's watershed
lands near Cawins Cove in Botetourt and Roanoke Counties" be
removed from the Consent Agenda for discussion. The motion was
seconded by Ma. Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ..................... -6.
NAYS: None
(Council Member Bowles was absent.)
MINUTES: Minutes of the regular meeting of Council held on
Monday, September 12, 1994; the joint meeting of Council and the
Roanoke County Board of Supervisors held on Monday, September 12,
1994; the regular meeting of Council held on Monday, September 26,
i 1994; an.d the joint meeting of Council and the City Planning
Commies,on held on Monday, September 26, 1994, were before the
body.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the reading of the minutes be
dispensed with and that the minutes be approved as recorded. The
motion was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................................... -6.
NAYS: None
(Council Member Bowies was absent.)
332
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowere requesUng that Council meet in Executive Session to discuss
personnel mattere relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as antended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. McCadden moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Ms.
Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .............. ~.
(Council Member Bowies was absent.)
ANNEXATION/CONSOLIDATION-COUNCIL.CITY GOVERNMENT-
NEWSPAPERS: A communication from Mayor David A. Bowers
transmitting a newspaper article dated December 23, 1994, which
appeared in the Roanoke Times & World News, in regard to the
reversion of the City of South Boston to town status as of July 1, 1995,
was before Council.
Mayor Bowers advised that the South Boston issue and
continuing news reports with regard to developments in the City of
Bedford and the County of Bedford should be of great interest to the
citizens of Roanoke; that while citizens of other communities in western
Virginia ars interested in urban reform for the good of their respective
area, the City Administration should be ever mindful of the need to
continue to advise the citizens of the Roanoke community of these
trends and what positive impact the trends might have in the Roanoke
Valley; therefore, he requested that the City Attorney provide the
Members of Council with a biief status report within 60 days of the two
occurrences and what impact they might have on the Roanoke Valley.
(For full text, see communication on file in the City Clerk's Office.)
333
i ACTION: Mr..M. cC~l.., den moved that the City Attorney provide the Members
of Counc,I w~th a brief status report within 60 days of the two
occurrences and the impact they might have on the Roanoke Valley.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........ -6.
NAYS: None
(Council Member Bowles was absenL)
HUMAN DEVELOPMENT-HOUSING/AUTHORITY-PLANNING-
GRANTS: A communication from Mayor David A. Bowers transmitting
correspondence from the United States Department of Housing and
Urban Development advising that the City is eligible to receive a fiscal
year 1995 consolidated formula allocation of $2,947,000.00, which is
available for housing, homeless and community development
purposes; and also transmitting copy of correspondence from the
Richmond Field Office of the United States Department of Housing and
Urban Development addressed to the Executive Directo.r o.f the City of
· Roanoke Redevelopment and Housing Authority adv,s,ng that the
·
Hous, ng Authority has been approved for a 1994 comprehensive grant
totalling $2,005,240.00, was before Council.
(For full text, see communications on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the communications be received and
filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .................................................. -6.
NAYS: None ................................................ -0.
(Council Member Bowles was absent.)
FIRE .DEPARTMENT-COUNCIL-EMERGENCY SERVICES: A
communication from Mayor David A. Bowers advising that he has
discussed the status of the Fire/EMS study with the City Manager and
he has urged the City Manager to bring his recommendation forward in
a timely manner inasmuch as it behooves the Members of Council to
334
ACTION:
consider bringing these two departments together if it can produce
better
response time and better delivery of service, was before the
body.
Accordingly, the Mayor requested that the issue of merger of the
City's Fire and Rescue Departments be referred to 1995 budget study
for further consideration by Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. McCadden moved that the matter be referred to fiscal year
1995-96 budget study for further consideration by Council. The motion
was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .................. - ........................ -6.
NAYS: Non=
(Council Member Bowies was absent.)
COMMITTEES-AUDIT COMMITTEE: Minutes of a meeting of the
Audit
Committee
held
on
Monday, December 19, t994, were before
Council.
The Audit Committee addressed the following items:
KPMG Peat Marwick June 30, 1994 Final Reports in
connection with Evaluation of Municipal Audit Department,
Letter of Recommendation on Procedures and Controls,
Comparative Report Transmittal Forms, City Report to the
Audit Committee, School Board Report to the Audit
Committee, and Letter to the Pension Committee.
Roanoke City School Board Component Unit Financial
Report - June 30, 1994
Auditor of Public Accounts - June 30, 1994 City of
Roanoke Juvenile and Domestic Relations Court
Internal Audits relating to the Meter Shop, Expenditure
Transactions and Personnel
I
335
Schedule future Audit.Committee meetings to be held at
9:00 a.m., on the follomng dates: March 13, 1995, June 12,
1995, September 11, 1995 and December 11, 1995.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the minutes be received and filed. The
motion was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, Wttite,
Wyatt and Mayor Bowers ................. ........ -6.
NAYS: None ....
(Council Member Bowles was absent.)
COUNCIL.CITY PROPERTY: A report of the City Manager
requesting that Council meet in Executive Session to discuss a matter
with regard to disposition of publicly held property, specifically the
possible conveyance of an interest in land, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended, was before the body.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden moved that Council concur in the request of the
City Manager to convene in Executive Session to discuss a matter with
regard to disposition of publicly held property, specifically the possible
conveyance of an interest in land, pursuant to Section 2.1-344 (A)(3),
Code of Virginia (t950}, as amended. The motion was seconded by Ms.
Wyatt and adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, INhite,
Wyatt and Mayor Bowers ....................................... -6.
NAYS: None ...................................... -0.
(Council Member Bowies was absent.)
CITY MANAGER-COUNCIL-ECONOMIC DEVELOPMENT: A report
of the City Manager requesting that Council meet in Executive Session
to discuss specific legal matters requiring the provision of legal advice
336
ACTION:
by counsel, being the terms and conditions of a loan agreement for
economic de. veloprnent purposes, pursuant to Section 2.1-344 (AX7),
Code of Virginia (1950), as amended, was before the body. i
(For full text, see report on file in the City Clerk's Office.)
Mr. McCedden moved that Council concur in the request of the
City Manager to convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the
terms and conditions of a loan agmemant for economic development
purposes, pursuant to Section 2.1-344 (AXT), Code of Virginia (1950), as
amended. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Edwards, McCaddan, Parrott, White,
Wyatt and Mayor Bowers ............... --6.
NAYS: Nono
(Council Member Bowles was absent.)
BUDGET: A report of the City Manager recommending approval
of the following proposed schedule for fiscal year 1995-96 budget
study, was before Council.
BUDGET PREPARATION ACTIVITIES
April 24, 1995
Public presentation of fiscal year 1995-
96 recommended budget to City
Council by the City Manager.
April 24, 1995
Advertisements of public hearings on
recommended budget and tax rates
appear in newspapem.
May 1, 1995
Public hearings on recommended
budget and tax rates.
May 2 - 5, 1995
City Council budget study work
sessions.
337
i May8, 1995 * City Council adopts General Fund,
Special Revenue Fund - Schools and
Proprietary Fund budgets and
approves an annual appropriation
ordinance.
an~or
May 9 - 12, 1995
additional City Council budget study
work sessione.
May 15, 1995
City Council adopts General Fund,
Special Revenue Fund - Schools and
Proprietary Fund budgets and
approves an annual appropriation
ordinance.
City Counc~ has the option of extending the budget study
work sessions to May 9 - 12, 1995, and adopting budgets
on May 15, 1995, if necessary.
ACTION:
(For full text, see report on file in the City Cle~'s Office.)
Mr. McCadden moved that Council concur in the proposed 1995.
96 budget study schedule. The motion was seconded by Ms. Wyatt and
adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, INhite,
Wyatt and Mayor Bowers .............................. -6.
NAYS: None
(Council Member Bowies was absent.)
AUDI.T.S/FINANCIAL REPORTS-HEALTH .D. EPARTMENT: A
communication from Molly L. Rutledge, M.D., Acting Health Director,
transmitting the Annual Report of the Roanoke City Health Department
for fiscal year 1994, was before Council.
(For full text, see communication and Annual Report on file in the City
Clerk's Office.)
338
ACTION:
ACTION:
ACTION:
Mr. McCadden moved that the Annual Report be received and
filed. The motion was seconded by Ms. Wyatt and adopted by the ii
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................. -6.
NAYS: Nor=
(Council Member Bowles was absenL)
AUDITS/FINANCIAL REPORTS-SCHOOLS: A communication
from June S. Nolley, Clerk of the Roanoke City School Board,
transmitting the Schools' Comprehensive Annual Financial Report,
which report will be submitted to the Government Finance Officers'
Association and the Association of School Business Olficials for award
of the Certificate of Excellence in Financial Reporting, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. McCadden moved that the Annual Financial Report be
received and filed. The motion was seconded by Ms. Wyatt and ~
adopted by the following vote:
AYES: Council Members Edwards, McCaddan, Parrott, White,
Wyatt and Mayor Bowers ............................................. -6.
NAYS: Nonc
(Council Member Bowies was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: A report of qualification of Lu Jean Bedard as a member
of the Roanoke Arts Commission, for a term ending June 30, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. McCadden moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
339
i AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................ --6.
NAYS: Noc= ........ - ............ --0.
(Council Member Bowles was absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING: A report of
qualification of Gilbert E. Buffer, Jr., and Melvin L. Hill as membem of
the City Planning Commission, for terms ending December 31, 1998,
was before Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
ACTION:
Mr. McCaclden moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................ -6.
NAYS: None ....................................... -0.
I (Council Member Bowles was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORiTY-REFUSE COLLECTION: A report of
qualification of Kit B. Kiser as a member of the Board of Directom of the
Roanoke Valley Resource Authority, for a term ending December 31,
1997, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Membem Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowem ........................................ -6.
NAYS: None ....................................... -0.
i (Council Member Bowles was absent.)
340
ACTION:
RESOURCES: A communication from Mayor David A. Bowers
transmitting correspondence from Donald T. King, Acting Project
Manager of the Appalachian National Scenic Trail, a division of the
United States Depa~b,ent of the Interior and the National Park Service,
inquiring as to whether the City of Roanoke would renew discussions
with the Appalachian National Scenic Trail for a permanently protected
corridor for the Trail across the City's watershed lands near Carvins
Cove in Botetourt and Roanoke Counties, was before Council.
The Mayor requested that the matter be referred to the City
Manager for appropriate action and report to Council within 120 days.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Edwards moved that Council concur in the recommendation
of the Mayor to refer the matter to the City Manager for appropriate
action, and report to Council within 120 days. The motion was
seconded by Ms. Wyatt.
James M. Whitney, President, Roanoke Appa!achian T.rail Club,
1910 Warrenton Road, S. W., appeared before Councd and advmsed that
the Appalachian Trail is a 2,000 mile foot path that extends from
Georgia to Maine; that Virginia has the most mileage of any state that
the Trail passes through, with over 500 miles; and the Roanoke
Appalachian Trail Club maintains 113 miles which begins near mile post
38 on the Blue Ridge Parkway extending to Bland County, as well as a
popular 20 mile section that extends from Daleville where the Trail
crosses Route 220 to Route 311 near Catawba offering many beautiful
landmarks and a spectacular view of the Valley which is mentioned in
brochures distributed by the Roanoke Valley Convention and Visitors
Bureau. He referred to the foot path that is approximately three feet
wide at the top of the mountain in the vicinity of Cawins's Cove which
is barely wide enough for two people to pass and advised that the
Roanoke Trail Club would like to secure more protection for the Trail by
extending the corridor. He called attention to the flexibility of the
United States Park Service in working with organizations and
municipalities in regard to land arrangements, and advised that the
Park Service would like to address the ccc. ds and concems of Roanoke
City and to offer protection for the Appalachian Trail. Therefore, on
behalf of the Roanoke Appalachian Trail Club, he offered his
assistance.
341
i The motion of Mr. Edwards, seconded by Ms. Wyatt, was then
adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-ELECTIONS: Alton B. Pdllaman, Secretary, Roanoke
City Electoral Board, appeared before Council and presented a request
with regard to an increase in compensation for Officers of Election.
Mr. Prillaman advised that the present pay rate is:
Chief Officers - $105.00 plus $15.00 for attending training class
Other Officers - $70.00 plus $15.00 for attending training class
He further advised that the Electoral Board requests
consideration of the following increase, effective July 1, 1995:
Chief Officers - $110.00 plus $20.00 for attending training class
Other Officers - $75.00 plus $20.00 for attending training class
Mr. Prillaman explained that the total increase is $10.00 per
i officer, or approxi .mately $2,230.00 for eac. h election, in order to
compensate 33 Ch,ef Officers and approximately 190 Officers of
Elections.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that the matter be referred to fiscal year 1995-
96 budget study and to the City Manager for report to Council. The
motion was seconded by Mr. McCadden and adopted.
Mr. White requested that the following information be provided
to Council during 1995-96 budget study: total percentage of increase,
basis for the requested increase, and rates paid by comparable Virginia
localities.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS:
B U. DG.ET-G RANTS-CM ERP-EQUI.P. MENT-SCHOOLS: . A
commumcat,on from the Roanoke C~ty School Board request, ng
i approp, riation of funds to the following school accounts, was before
Counc;I.
342
Grant No. 6526 -
$13,457.00 for the 1994-95 Day Care Program
to provide day care and infant stimulation for ·
infants of teen mothers while the mothers
attend school at the Maternal and Infant
Education Center. The Program is a first-time
grant and will be reimbursed in the amount of
$7,500.00 by Federal Community
Development Block Grant funds with a local
match of $$,967.00.
Grant No. 6082 .
$150,000.00 from 1994 bond issue proceeds
to provide funds for architectural design fees
for the completion of working drawings and
bid specifications for the Jackson Middle
School project.
Grant No. 6083 -
$188,675.00 from 1994 bond issue proceeds
to provide funds for installation of computer
networks in the 20 elementary schools.
The School Board further requested ~e ap.propriation of
$121,412.00 ,n proceeds from the 1994-95 Cap,tal Ma,nten. ance and
Equ. ipment Repl.a. cement Fund,.t.o be .used to purchase ma,.ntenance ·
veh,cles, instruct,onal and adm,n,strat;ve computers, operational and ~.__
instructional furniture and equipment, and alteration of grounds and
facilities.
A report of the Director of Finance concurring in the requests of
the School Board, advising that the $121,412.00 from the School portion
of the Capital Maintenance and Equipment Replacement Program is the
third appropriation of the School Board's fiscal year CMERP funding of
$2,020,436.00, which will leave an unappropriated balance of
$863,477.00, was also before Council.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. White offered the following emergency budget ordinance:
(~32321-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 School, General and Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 4.) I
343
i ACTION: Mr. White moved the adoption of Ordinance No. 32321-010995.
The motion was seconded by Ma. Wyatt and adopted by the follo~nng--
vote:
AYES: Council Members Edwards, McCaddan, Parrott, White,
Wyatt and Mayor Bowers .......... ~:::~-. .......... - ......... -6.
NAYS: None
(Council Member Bowles was absent.)
Mr. White offered the following resolution:
(~32322-010995) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for installation of computer
networks in the twenty elementary schools in the City and declaring the
City's intent to borrow to fund or reimburse such expenditures.
(For full text of Resolution, see Resolution Book No. 57, page 6.)
ACTION: Mr. White moved the adoption of Resolution No. 32322-010995.
1 The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ......................................... -6.
NAYS: Non=
(Council Member Bowles was absent.)
BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS PROGRAM-
SCHOOLS: A communication from the Roanoke City School Board
requesting approval of a State Literary Fund loan application, in the
amount of $2.5 million, for Jackson Middle School renovation, advising
that the loan application includes resolutions required by the Literary
Fund for a site waiver and architectural supervision; and debt service
on the loan will increase the Board's debt service expenditure by
$212,500.00 in fiscal year 1997-98, but no debt service liability will be
incurred until funds are drawn against the loan account, was before
Council.
344
ACTION:
ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was als: before the body. I
(~For full text, see communication and report on file m the Citv Clerk's
office.) -'
Ms. Wyatt offered the following resolution:
(#32323-010995) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for · loan from the State
Literary Fund for modernizing Jackson Middle School.
(For full text of Resolution, see Resolution Book No. 57, page 7.)
Me. Wyatt moved the adoption of Resolution No. 32323-010995.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .......................................................... -6.
NAYS: None,
(Council Member Bowles was absent.)
Ms. Wyatt offered the following resolution:
(ft32324-010995) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Jackson Middle School and declaring the
City's intent to borrow to fund or reimburse such expenditures.
(For full text of Resolution, see Resolution Book No. 57, page 8.)
Ms. Wyatt moved the adoption of Resolution No. 32324-010995.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............ _ .....................
NAYS: None .................................................... -0.
(Council Member Bowles was absent.) I
345
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
REFUSE COLLECTION-PUBLIC WORKS-RECYCLING: James A.
McClung, Manager, Solid Waste Management, presented a briefing on
the City's Recycling Program. He discussed such matters as
residential curbeide recycling, Phase Ill route expansion which is
underway and targeted for an eaHy 1995 implementation date, per ton
costa for fiscal year 1993-94 collection and disposal, per ton costs for
July 1, 1994 - December 31, 1994 collection and disposal, participation
rates, recycling rates, Material Recovery Facility, Garbage Art
Calendars, Central Business District Mixed Paper Program, bagged
leaves, Christmas trees, bulk brush, bulk item collection, and backyard
compoefing.
(See briefing report on file in the City Clerk's Office.)
Without object]on by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-CITY EMPLOYEES: The City Manager submitted a
v~ttten report advising that leave of absence for educational purposes
and certain rules and regulations were questioned by Council Member
White at a meeting of Council held on Monday, September 14, 1992;
whereupon, he quoted provisions of Chapter 2, Section 2-45, of the
Code of the City of Roanoke (1979), as amended, setting forth the
criteria for a leave of absence for educational purposes.
The City Manager further advised that the City Code does not set
out the minimum time in service that an employee must serve before
becoming eligible for a leave of absence for educational purposes;
therefore, in accordance with authority granted to the City Manager to
promulgate rules implementing the program, he has issued a rule that
future employees must have been a full-time regular City employee for
at least three years before a leave of absence for educational purposes
will be considered; and allowing only one employee at a time to be
granted educational leave limits departmental flexibility inasmuch as
there are times when offering this benefit to more than one person
would be beneficial to the City and to the employee.
346
ACTION:
The City Manager recommended that Council authorize
amendment to Section 2-45 of the Code of the City of Roanoke (1979), I
as amended, thereby granting educational leave for two employees at
any one time, conditioned upon not allowing more than one person
from the same directorate to be on educational leave at the same time.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency ordinance:
(#32325-010995) AN ORDINANCE amending and reordaining
subsection (d) of Section 2-5, Leave of absence for educational
~)uroosas, Code of the City of Roanoke (1979), as amended, to provide
that as many as two City employees may be on educational leave at any
given time, provided that the employees are not in the same directorate;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 9.)
Mr. White moved the adoption of Ordinance No. 32325-010995.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White, I
Wyatt and Mayor Bowers .......................................... -6.
NAYS: None
(Council Member Bowles was absent.)
PARKS AND RECREATION-SPECIAL PERMITS: The City
Manager submitted a written report advising that the Roanoke Valley
Youth Soccer Club, Inc., has conducted a variety of youth soccer
tournaments in the Roanoke Valley for eight consecutive years
attracting teams from Virginia and surrounding states; that the Parks
and Recreation Depa,{,,.~nt has worked closely with the Roanoke Valley
Youth Soccer Club, Inc., in coordinating and scheduling the use of
existing facilities in an effort to advance the quality of local youth
soccer programs and to enhance economic benefits dedved from the
tournaments; and the Soccer Stop Indoor Classic Tournament is
scheduled for Saturday and Sunday, January t4 and 15, 1995.
347
It was further advised that the City has been requested by the
I Roanoke Valley Youth Soccer Club, Inc., to the sale
permit
.o!
soccer
related merchandise during one soccer tournament; that Sect,on 24-5,
Concessions, of the Code of the City of Roanoke (1979), as amended,
provides that only Council may award concession privileges without
public advertisement and receipt of sealed bids; and the contract
concessionaire deals primarily with the sale of food and beverage items
at events.
The City Manager recommended that Council grant concession
privileges to the Roanoke Valley Youth Soccer Club, Inc., to sell soccer
related merchandise at the gymnasium in the Parks and Recreation
Office during one requested indoor soccer tournament to be held on
January 14 and 15, 1995; and authorize the City Manager to execute a
limited concession agreement with Roanoke Valley Youth Soccer Club,
Inc., in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
· (~32326-010995) AN ORDINANCE awarding concession
I th.e. Va!l? Soc.c. er Club,.Inc., upon cert~, in
privileges
to
Roanoke
Youth
terms and conditions; authonz, ng the execution of a limited concession
agreement; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 10.)
ACTION:
Mr. Panott moved the adoption of Ordinance No. 32326-010995.
The motion was seconded by Mr. Edwards and lost by the following
vote:
AYES: Council Members Edwards, INhits, Wyatt and
Mayor Bowers ........................................... -4.
NAYS: Council Members McCadden and Parrott ....... 2.
(Council Member Bowles was absent.)
(Ordinances praparad as an emergency raquira a minimum of five
affirmative votes to pass.)
348
ACTION:
ACTION:
Later during the meeting, Mr. Edwards moved for a
reconsideration of Ordinance No. 32326-010995. The motion was ·
seconded by Me. Wyatt and adopted.
Mr. McCaddan advised that it is his policy to vote against any
measure before Council if the party making the request is not
representsd; however, in this specific instance since the City Manager
submitted the request on behalf of the Roanoke Valley Youth Soccer
Club, Inc., he would change his no vote to a yes vote.
Mr. Parrott offered the following emergency ordinance:
(~/32326-010995) AN ORDINANCE awarding concession privileges
to the Roanoke Valley Youth Soccer Club, Inc., upon certain terms and
conditions; authorizing the execution of a limited concession
agreement; and providing for an emergency.
Mr. Parrott moved the adoption of Ordinance No. 32326-010995.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................ -6.
NAYS: None ........................ -0.
(Council Member Bowies was absent.)
BUDGET-CITY INFORMATION SYSTEMS-EQUIPMENT: The City
Manager submitted a written report advising that the City Information
Systems Depa,{,~nt provides data processing services and support for
all City departments; that Council authorized the purchase of current
equipment, i.e., Tape and Disk Storage in 1983 and Central Processing
Unit (CPU) in 1987; that computer equipment currently in use was
appropdats for the technology and service level at that time, the
equipment has operated effectively and has provided the City with the
capability to implement and enhance a large number of City services;
that current equipment has limitations due to age, processing capability
and an increasing number of hardware failures; and an updated and
improved system will allow for new projects to be implemented in order
to meet the City's data processing needs.
349
.It was explained that bid specifications were developed for the
I followmg groups; and form bid from two vendors
.,qu pm,nt
were received, publicly opened and read in the Office of General
Services on November 11, 1994:
Group 1
Group 2
Group 3
Group 4
CPU
Disk Storage
Tape Storage
Miscellaneous
The City Manager recommended that Council concur in the
following actions:
Accept the bids submitted by International Business
Machines Corporation, in the amount of $1,229,000.00, for
CIS Equipment Groups I and 2, and Federal Data
Corporation, in the amount of $106,600.00, for Groups 3
and 4, for a total of $1,335,600.00.
Authorize the City Manager to execute the appropriate
contracts to be approved as to form by the City Attorney.
Appropriate $1,335,600.00 for award of the above bids
from City Information Systems Prior Year Retained
Earnings to CIS Equipment, Account No. 013-052-1602-
9015.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(~32327-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 City Information Systems Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 11.)
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32327-010995.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
350
ACTION:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ........................ $.
NAYS: None
(Council Member Bowies was absent.)
Ms. Wyatt offered the following resolution:
(#32328-010995) A RESOLUTION accepting the bid of
International Business Machines Corporation for the provision and
installation of the central processing unit and disk storage equipment
groups for use by the City Information Systems, upon certain terms and
conditions, and awarding a contract therefor; accepting the bid of
Federal Data Corporation for the provision and installation of the tape
storage and miscellaneous equipment groups for use by the City
Information Systems, upon certain terms and conditions, and awarding
a contract therefor;, authorizing the proper City officials to execute the
requisite contracts; and rejecting the other bids made to the City.
(For full text of Resolution, see Resolution Book No. $7, page 12.)
M.s: Wyatt moved the adoption of Resolution No. 32328-010995.
The motmn was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................................... -6.
NAYS: None
(Council Member Bowies was absent.)
BUDGET-J & D RELATIONS DISTRICT COURT-CMERP: The City
Manager submitted a written report advising that the prior year General
Fund Capital Maintenance and Equipment Replacement Program has
identified the need for a Mobile Storage/File System for the Office of the
Clerk of the Juvenile and Domestic Relations District Court, which will
provide for increased storage capacity for required files; and following
due and proper advertisement, one bid response was received from
Spacesaver Storage Systems, Inc./Business Equipment and Systems,
Inc., for a total project cost of $29,346.00.
351
· Tha City Manager recommended that Council accept the bid
I subnatted by Spacesaver Storage Systems, Inc./
Busine_s~..
Equipment
and Storage, Inc., to provide and install a Mobile Storage/F,le System in
the Office of the Clerk of the Juvenile and Domestic Relations Distdct
Court, in the amount of $29,346.00; and appropriate $29,346.00 from
fiscal year 1993-94 General Fund Capital Maintenance and Equipment
Replacement Program to Office of the Clerk of the Juvenile and
Domestic Relations District Court, Account No. 001-078-2131-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32329-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page t3.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32329-010995.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
INyatt and Mayor Bowers ................................................ -6.
NAYS: None ............................... -0.
(Council Member Bowies was absent.)
Mr. Parrott offered the following resolution:
(#32330-010995) A RESOLUTION accepting a bid for furnishing,
delivering and installing a Mobile Storage/File System in the Clerk's
Office of the Juvenile and Domestic Relations District Court; and
rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 57, page 14.)
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32330-010995.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
352
AYES: Council Members Edwards, McCadden, Psrrott, Whita, ·
Wyatt and Mayor Bowers .............................. -6.
NAYS: None ................................. 4).
(Council Member Bowles was absent.)
BUDGET-POLICE DEPARTMENT-PARKS AND RECREATION-CITY
JAIL-ROANOKE CIVIC CENTER-COMMUNICATIONS DEPARTMENT-
UTILITY LINES SERVICES-CMERP-LIBRARIES-EMERGENCY MEDICAL
SERVICES-EQUIPMENT: The City Manager submitted a written report
advising that the Capital Maintenance and Equipment Replacement
Program has identified operational needs for various departments,
totalling $338,011.00, as more fully described in Attachment A to the
report, all of which cost less than $18,000.00 per single item.
The City Manager recommended that Council appropriate
$338,011.00, as follows:
$306,668.00 from General Fund Capital Maintenance and
Equipment Replacement Program, as follows:
$67,500.00 to Communications, Account No. 001-050-4130- i:
9015
·
$28,800.00 to Emergency Medical Services, Account No.
0014)50-3521-9015
$33,000.00 to Police Department, Account No. 0014)50-
3113-9015
$22,000.00 to Recreation, Account No. 0014)52-7110-2035
$67,400.00 to Parks and Grounds Maintenance, Account
No. 0014)62-4340-9015
$15,000.00 to Library, Account No. 0014)54-7310-2010
$72,968.00 to Jail, Account No. 0014)24-3310-2048
$20,000.00 from Civic Center Prior Year Retained Earnings
Account to Civic Center, Account No. 0064)86-8600-9015
353
i $11,343.00 from Utility Li.n.e S.ewices Prior Year Retained
Earnings Account to Util,ty L,nes Services, Account No.
016-056-2626-901 $
(For full text, see report on file In the City Clerk's Office.)
Ms. INyatt offered the following emergency budget ordinance:
(#32331-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-05 General, Civic Center and Utility Line Services
Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 15.)
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32331-010995.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................................ -6.
NAYS: None
(Council Member Bowles was absent.)
HUMAN DEVELOPMENT-GRANTS-FDETC-FIFTH PLANNING
DISTRICT COMMISSION: The City Manager submitted a written report
advising that the City of Roanoke has been designated as the grant
recipient of funds received by the Fifth District Employment and
Training Consortium under the Job Training Partnership Act; and the
City acts es fiscal depository of all Consortium funds, by agreement of
the localities within the Fifth Planning District, which has been
designated as a service delivery area by the Governor of Virginia.
It was further advised that the GovemoCs Employment and
Training Depa,(,,~nt requires concurrence in agreements by the FDETC
Policy Board, Private Industry Council, and the City, as depository of
the funds; that the agreements, which have not changed significantly
from Program Year 1993-94, clarify the roles, responsibilities, and
liability of the service delivery area, which includes the FDETC Policy
Board, Private Industry Council, and the City of Roanoke as grant
recipient; that Contract JTPA No. 95-113-03 covers funding and
obligations related to Title II for economically disadvantaged youth and
adults; that Contract E-95-113-03 covers funding and obligations
354
mlatsd to Title III actlvitlee for dislocated workers, persons who have
been laid off or tsrminatsd from their job through no fault of their ow.n;
and authorization by Council to execute the appropdats documents ,s
need.
The City Manager recommended that he, or his designee, be
authorized to execute certain agreements with the Governor's
Employment and Training Department for Program Year 1994-95.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(~32332-010995) A RESOLUTION authorizing the execution of an
agreement by and between the City, the Governor's Employment and
Training Department, the Fifth District Employment and Training
Consortium, and the Fifth District Employment and Training
Consortium's Private Industry Council.
(For full text of Resolution, see Resolution Book No. 57, page 17.)
ACTION:
Mr. Parrott moved the adoption of Resolution No. 32332-010995.
The m. otion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................................ -6.
NAYS: None
(Council Member Bowles was absent.)
DIRECTOR OF FINANCE:
BUDGET-PENSIONS: The Director of Finance submitted a written
report advising that on May 9, 1994, Council approved a three per cent
permanent cost-of-living raise for eligible members of the City of
Roanoke Pension Plan, pursuant to Ordinance No. 319814)50994; and
on July 29, 1994, 969 retirees received the increase based on the
following qualifications:
e
retired on or before June 30, 1993;
355
i · earned 120 months (10 years) of creditable
service before retirement (except
occupational disability); and
s spousal qualifications based on above
requirements for employee/retiree.
It was further advised that the July 29, 1994 monthly increase in
pensions for the cost-of4iving adjustment was $15,958.00, which
equates to an annual amount of $191,460.00; that the total estimated
cost of the increase is $1,370,000.00 based on current actuarial
assumptions; and in order to partially address funding requirements of
the pension increase, · one-time lump sum payment of $350,000.00 was
designated from the fiscal year 1994 year-end fund balance.
The Director of Finance recommended adoption of a budget
ordinance appropriating $350,000.00 in the General Fund, Account No.
001-004.9110-1105, to be transferred to the City of Roanoke Pension
Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(~/32333-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 87, page 18.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32333-010995.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ...................................... -6.
NAYS: None ......................................... -0.
(Council Member Bowles was absent.)
356
ACTION:
ACTION:
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report advising i
that the three year terms of C. Nelson Harris and Clubert G. Poff, as
Trustees of the Roanoke City School Board will expire on June 30,
1995, and applications for the upcoming vacancies will be received in
the City Clerk's Office until 5:00 p.m., on Friday, March 10, 1995.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt moved that the report be received and filed. The
motion was seconded by Mr. Parrott and adopted.
CITY ATTORNEY:
TAXES-LEGISLATION-SPECIAL PERMITS: The City Attomey
submitted a written report advising that on October 10, 1994, Council
adopted a resolution supporting the request of House of Care of
Southwest Virginia, Inc., for tax exempt status from the General
Assembly; that the his office has been contacted by the Division of
Legislative Services of the Commonwealth of Virginia advising that in
order to satisfy State law, the supporting resolution must contain
language ac..knowledging the assessed value of the property owned by
the organization and the corresponding amount of tax; whereupon, the
City Attorney transmitted an amendment to Resolution No. 32222-
101094 containing the language requested by the State for
consideration and adoption by Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(#32334-010995) A RESOLUTION amending Resolution No.
32222-101094 supporting tax exemption of property owned by the
House of Cam of Southwest Virginia, Inc., in the City of Roanoke used
by it exclusively for charitable purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 57, page 19.)
Mr. McCadden moved the adoption of Resolution No. 32334-
010995. The motion was seconded by Mr. Parrott and adopted by the
following vote:
357
i AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowem ................... -6.
(Council Member Bowies was abeenL)
LEGISLATION-SCHOOLS: The City Attorney submitted a written
report in response to a request of Council which was made at the
December 19, 1994 meeting that he review the legislative position of the
City with respect to charter schools. He advised that on November 28,
1994, Council adopted the City's Legislative Program, including a
statement on charter schools; that Council's statement, based on the
position adopted by the Roanoke City School Board, opposed charter
schools "outside the jurisdiction of the local school board"; that
subsequent to Council's action, it became apparent that charter
.schools being proposed in Virginia might operate outside the
jurisdiction of local school boards; and st its meeting on Monday,
December 13, 1994, the School Board adopted a resolution opposing
such charter schools.
The City Attorney transmitted a resolution by which Council may
express its opposition to charter schools of the type opposed by the
School Board, which resolution also opposes the diversion of public
funds to charter schools that do not insure equity for all children in
terms of access, funding and program quality and which are not under
the jurisdiction of local school boards.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following resolution:
(ft32335-010995) A RESOLUTION expressing the opposition of
City Council to certain charter schools currently under consideration.
(For full text of Resolution, see Resolution Book No. 57, page 20.)
ACTION:
Mr. Edwards moved the adoption of Resolution No. 32335-
010995. The motion was seconded by Mr. White and adopted by the
following vote:
358
AYES: Council Members Edwards, McCadden, Par~ott, White,
Wyatt and Mayor Bowers .............................................. --6.
NAYS: None ......... - .......................... --0.
(Council Member Bowles was absenL)
REPORTS OF COMMITTEES:
BUDGET-SEWERS AND STORM DRAINS-INDUSTRIES: Council
Member William White, Sr., Chairperson of the Bid Committee,
presented a written report on behalf of the Committee, in connection
with bids received by the City for grading, storm drains and erosion
control to Sits G in the addition to the Roanoke Centre for Industry and
Technology, recommending that Council approve the following
actions:
authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Thomas Bros., L. C., in the amount of $571,025.22,
and 120 consecutive calendar days to complete the work;
appropriate $630,000..00 from undesignated., capital funds
to a new Capital Projects Fund account ent,tled, "R.C.I.T.
Site G Grading", as follows:
Contract Amount
Contingency
Advertising
$571,025.22
57,974.78 *
1.000.00
Total $630.000.00
* provides a ten per cent con;,-act contingency
and approximately $1,000.00 in advertising
expenses already incurred
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
359
Mr. White offered the following emergency budget ordinance:
(#32336-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 22.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32336-010995.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................ ---~ ......... --6.
NAYS: None
(Council Member Bowles was absent.)
Mr. White offered the following emergency ordinance:
(#32337-010995) AN ORDINANCE accepting the bid of Thomas
Bros., g C., for the grading, storm drains and erosion control to Site G
in the addition to the Roanoke Centre for Industry and Technology,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 23.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32337-010995.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................................. -6.
NAYS: None
(Council Member Bowles was absent.)
360
ACTION:
BUDGET-BRIDGES-NORFOLK SOUTHERN CORPORATION:
Council Member William White, Sr., Chairperson of the B!d Comm?.ee,
presented a written report on behalf of the Committee, ~n connection
with bide received by the City for modifications and repairs to the
Hollins Road/Norfolk Avenue Bridge over Lick Run, recommending that
Council approve the following actions:
authorize the City Manager to execute a unit price contract
with Robertson Construction Co., Inc., in the amount of
$260,026.50, with a project contingency of $25,000.00;
authorize the City Manager to execute an agreement with
Norfolk Southern Railway, for watchman and flagging
protection, in the amount of $55,491.00;
authorize the City Manager to execute Amendment No. 3 to
the Engineering Services Agreement with Mattem & Craig,
Inc., in the amount of $4,100.00, which funds ars available
in project contingency, Account No. 0034)56-8463-9055;
appropriate $340,518.00 to a new account to be
established by the Director of Finance in the Capital
Projects Fund; and
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerl('s Office.)
Mr. White offered the following emergency budget ordinance:
(f~32338-010995) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 24.)
Mr. White moved the adoption of Ordinance No. 32338-010996.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
361
i AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor ~'-- ...... .-.6.
(Council Member Bowies was absent.)
Mr. White offered the following emergency ordinance:
(f~32339-010995) AN ORDINANCE accepting the bid of Robertson
Construction Co., Inc., for modification and repairs to the Hollins
Road/Norfolk Avenue Bridge over Lick Run, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; authorizing execution of
Amendment No. 3 to the City's contract with Mattem & Craig, Inc., for
additional services to be performed in connection with the Hollins
Road/Norfolk Avenue Bridge over Lick Run; authorizing execution of an
agreement and related documents with Norfolk Southem Corporation,
or its subsidiary railroads, for watchman and flagging protection in
connection with the modification and repair of Hollins Road/Norfolk
Avenue Bridge over Lick Run; and ~roviding for an emergency.
I (For full text of Ordinance, see Ord,nance Book No. 57, page 25.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32339-010995.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .............................................. -6.
NAYS: None
(Council Member Bowles was absenL)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
362
ACTION:
SEWERS AND STORM DRAINS-WATER RESOURCES: Ordinance
No. 32316 auth ..o?zing vacation of portions of sanitary sewer easements
across properties identified by Roanoke City Tax Nos. 3071003,
3071005, and 3071008 through 3071019, inclusive, in connection with
the Williamson Road Storm Drain Project, upon certain terms and
conditions, as more particularly set forth in · report of the Water
Resources Committee under date of December 19, 1994, having
previously been before the Council for its first reading on Monday,
December 19, 1994, read and adopted on its first reading and laid over,
was again before the body, Mr. White offering the following for its
second reading and final adoption:
(#323164)10995) AN ORDINANCE authorizing vacation of
portions of sanitary sewer easements across properties identified by
Roanoke City Tax Nos. 3071003, 3071005, and 3071008 through
3071019, inclusive, in connection with the Williamson Road Storm Drain
Project, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. ~;7, page 1.)
Mr. White moved the adoption of Ordinance No. 323164)10998.
The motion was seconded by Mr. McCadden and adopted by the
following vote: I
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers .................................................. -6.
NAYS: None
(Council Member Bowies was absent.)
PARKS AND RECREATION-NEIGHBORHOOD ORGANIZATIONS-
LEASES-WATER RESOURCES: Ordinance No. 32319 authorizing
renewal of a lease agreement between the City and Old Southwest, Inc.,
of a certain City-owned structure known as the Alexander-Gish House,
located in Highland Park, together with an outbuilding and parking lot,
said lease renewal term to be for a period of five years, with no lease
fee, commencing January 1, 1995 and te,,,,inating December 31, 1999,
upon certain terms and conditions, as more particularly set forth in a
report of the Water Resources Committee under date of December 19,
1994, having previously been before the Council for its first reading on
Monday, December 19, t994, read and adopted on its first reading and
laid over, was agai..n before the body, Ms. Wyatt offering the following
for its second reading and final adoption:
363
(~32319-010995) AN ORDINANCE authorizing the renewal of a
lease agreement between the City and Old Southwest, Inc., of · certain
City-owned structure known as the Alexander-Gish House, located in
Highland Park, together with an outbuilding and parking lot, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 1.)
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32319-010995.
The mot]on was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ....................................... -6.
NAYS: None
(Council Member Bowles was absent.)
SEWERS AND STORM DRAINS-SPECIAL PERMITS-WATER
RESOURCES-STREETS AND ALLEYS: Ordinance No. 32320 granting
a co.nditional permit to Hunter H. Burrow, owner of property bearing
I Official Tax No. 5140207, known as 4323 Belle Airs Circle,
othe .rw!ss
S. W., to construct and mainta,n a private pressurized sewer line
encroaching no mere than 7.5 feet over and into Belle Airs Circle, S. W.,
upon certain terms and conditions, as more particularly set forth in a
report of the Water Resources Committee under date of December 19,
1994, having previously I=c¢,'t before the Council for its first reading on
Monday, December 19, 1994, read and adopted on its first reading and
laid over, was again before the body, Mr. Parrott offering the following
for its second reading and final adoption:
(ff32320-010995) AN ORDINANCE granting a conditional pe(,,it
for a private pressurized sewer line, encroaching over and into the
right-of-way of Belle Aire Circle, S. W., upon certain te;~;-rs and
conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 2.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32320-010995.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
364
ACTION:
ACTION:
NAYS: Non: ........................................... 4).
(Council Member Bowles was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL: Mr. Parrott moved that the City Attomey be requested
to prepare the proper measure providing that City Council meetings will
convene at 3:00 p.m., on the second and fourth Mondays of each month
and public headngs will continue to be held on the second Monday at
7:00 p.m. The motion was seconded by Mr. McCadden and adopted.
OTHER HEARINGS OF CITIZENS:
HOTEL ROANOKE AND CONFERENCE CENTER-VIRGINIA TECH:
Hoskin~...M. Sclatsr, .2723 C. rystsi Spdng Avenue, S. W., appeared before
Councd ,n connect,on w,th The Hotel Roanoke & Conference Center
project and expressed concern over the location of the proposed
skywalk to be constructed in front of the Hotel. He stated that it would
be a shame to ruin a landmark like The Hotel Roanoke by constructing
the skywalk in such close proximity.
At 11:40 a.m., the Mayor declared the meeting in recess.
At 12:13 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Bowles.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Edwards and adopted by the following vote:
365
NAYS: No .r=. ................................. -0.
(Council Member Bowles was absent.)
At 12:15 p.m., the Mayor declared the meeting in recess.
At 3:10 p. m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Members Bowles and White.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
I AYES: Council Members Edwards, McCadden, Parrott, INyatt and
Mayor Bowers ......................................................... '-' 5.
NAYS: None ............................................................ -0.
(Council Members Bowles and White were absent.)
LANDMARKS/HIST. PRESERVATION-GRANTS-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report advising
that the Economic Development Fund is a Community Development
Block Grant funded program authorized by Council, pursuant to
Resolution No. 31977-050994 adopted on Monday, May 9, 1994, and
established for the purpose of providing funds for the rehabilitation of
eligible historic properties within the Downtown Service District.
It was explained that an application to participate in the
Economic Development Investment Fund program has been received
from Phillip Trompeter, representing TROMPETER BROTHERS, L.L.C.
(TBLC) to renovate property owned by TBLC at 311,313 end 315 Market
366
Street and 24 Church Avenue in the historic City Market;
thatrehabilitation is proposed by TBLC in a three-phsse process, at a
total cost of $700,000.00; and a loan agreement containing the following
terms has been negotiated by the applicant and the City:
a
$100,000.00 will be loaned to TBLC to assist in Phase I of
the rehabilitation project involving stabilization of the
structures,
· interest rate is three per cent,
a
no interest or principal payments will be required for the
first two years and at the end of the second year
(March 30, 1997) accrued interest for the first two years
shall be paid,
a
years three through ten require principal interest
payments based on a 20-year amortization schedule,
a loan will balloon at the end of ten years (payable in full),
a
if a minimum of $400,000.00 has not be invested by TBLC
within five years, the loan is payable in full to the City,
ten per cent of the funds may be used for amhitectural and
engineering services and the remaining for actual
construction,
e
total investment by TBLC shall not be less than
$700,000.00.
The City Manager recommended that he be authorized to execute
an agreement with TBLC, in a form to be approved by the City Attorney,
loaning $100,000.00 in CDBG funds for the stabilization of 311,313, and
315 Market Street and 24 Church Avenue, upon terms and conditions
as above set forth.
(For full text, see report on file in the City Clerk's Office.)
367
Mr. McCadden offered the following resolution: .
(#323404)10995) A RESOLUTION authonzing execution of an
ACTION:
agreement with Trompeter Brother~, L. C. ("TBLC") for use of the CDBG
funded Economic Development Investment Fund, for the rehabilitation
of 311,313 and 315 Market Square and 24 Church Avenue.
(For full text of Resolution, see Resolution Book No. 57, page 27.)
Mr. McCadden moved the adoption of Resolution No. 32340-
010995. The motion was seconded by Me. Wyatt and adopted by the
following vote:
AYES: Council Members Edwards, McCadden, Pa,,-~,lt, Wyatt and
Mayor Bowers ............................................. 5.
NAYS: None
(Council Members Bowies and White were absent.)
OATHS OF OFFICE-COMMITTEES-MENTAL HEALTH SERVICES-
BLUE RIDGE COMMUNITY SERVICES: The Mayor advised that the
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Bowies
!
At 3:15 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
(Council Members Bowles and White were absent.)
FOR MR. GRANT: Council Members Edwards, McCadden,
Parrott, Wyatt and Mayor Bowers ...... - ........ : ................ -5.
ACTION:
There being no further nominations, Mr. Grant was reelected as
a Member of the Blue Ridge Community Services Board of Directors,
for a term ending December 31, 1997, by the following vote:
Mr. Edwards placed in nomination the name of Michael A. Grant.
and called for nominations to fill the vacancy.
i three year term. of Michael A..Grant as a Member of the Blue Ridge
Community Sennces Board of D~rectors expired on December 31, 1994,
368
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr.,
City Attomay; James D. Grleeo, Director of Finance; and Mary F. Parker,
City Clerk.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, January 9, 1995, at 7:00 p.m.,
or aa soon thereafter as the matter may be heard, on the request of
Manley C. Butler, Jr., that a certain segment of 19th Street, N. W.,
located between Loudon Avenue on the north and Centre Avenue on
the south, and bounded by Block 23 of Hyde Park Subdivision on the
west and Block 22 of Hyde Park Subdivision on the east; and a certain
segment of a tS-foot wide alley running from 19th Street eastward
approximately 240 feet to the westemmost boundary of the tract of land
referred to aa Official Tax No. 2211814, being the same portion of the
alley located directly south of the applicant's property, be permanently
vacated, discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-NewT on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
petitioner wishes to use the land within the vacated righta-of-way to
install a security fence around the perimeter of his property
(Shenandoah Robes, 1816 Loudon Avenue, N. W.) and to provide better
access to the building's loading dock and dumpster, was before
Council.
The City Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing for the following:
369
Disposition of the lend within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended.
Retention of appropriate ssssmante, together
with the right of public passage over same
for surface and subsurface installation, repair
or maintenance of any end ell utilities that
may be located therein.
If the above-cited subdivision plat is not approved by the
City and recorded by the applicant within a period of six
months from the date of adoption of an ordinance
providing for such closure, said ordinance shell become
null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
(#32341) AN ORDINANCE permanently vacating, discontinuing
and closing certain public rights-of-way in the City of Roanoke, Virginia,
as ars more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 57, page 29.)
The motion wes seconded by Mr. White.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for vacation/closure.
There being none, Ordinance No. 32341 was adopted, on its first
reading, by the following vote:
AYES: Council Members Edwards, White, Wyatt and
Mayor Bowers ..... - .......................... . ................ -- ........ -4.
NAYS: Council Members McCadden and Parrott ........... 2.
i, (Council Member Bowles was absent.)
370
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, January 9, 1995, at 7:00 p,m.,
or as soon thereafter aa the matter may be heard, on the request of
Wayne L. Cook that a 10-foot wide alley extending from 25th Street to
an alley running from Shenandoah Avenue to 24th Street, N. W., be
permanently vacated, discontinued and closed, the matter was before
the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & Worid-N~w~ on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
petitioner is requesting vacation of the alley in order to use the land
within the right-of-way for future building expansion purposes, was
before Council.
The City Planning Commission recommended that Council
approve th.e request to close and .pei¥,~ane.n. tiy vacate the
abovedescnbed alley, subject to the follovnng conditions:
The applicant shall submit to the City, receive approval
thereof, and record in the Office of the Clerk of Circuit
Court, a subdivision plat providing thereon for the
following:
Disposition of the land within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended.
Retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation, repair
and maintenance of any and all utilities that
may be located therein.
371
If the above-cited subdivision plat is not approved by the
City and recorded by the applicant within a pedod of six
months from the date of adoption of an ordinance
providing for such closure, said ordinance shall become
null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Wayne L. Cook, petitioner, appeared before Council in support
of the request.
ACTION:
Mr. Wtlite moved that the following ordinance be placed upon its
first reading:
(#32342) AN ORDINANCE pe~;,ansntly vacating, discontinuing
and closing a certain public right-of-way in the City of Roanoke,
Virginia, as ars more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56, page 31.)
The motion was seconded by Mr. Parrott.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for vacationJclosure.
There being none, Ordinance No. 32342 was adopted, on its first
reading, by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................................... -6.
NAYS: None ................................................ -6.
(Council Member Bowies was absent.)
ACTION:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, January 9, 1995, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the request of
Community Hospital of Roanoke Valley and Communicorp, Inc., that a
certain segment of First Street, S. E., located in the Orchard Hill
Subdivision, adjacent to property at 21 Highland Avenue, S. E.,
identified ~ Official Tax Nos. 4021501, 4021502, 4021409 and 4021 401;
and a certamn segment of an alley which divides the property fronting
372
on the 900 block of South Jefferson Street and property fronting on
First Street, S. W., identified as Official Tax Nos. 1021811, 1021808, ·
1021807, 1021805, 1021812, 1021813, 1021814, 1021815, and 1021810,
·
be permanently vacated, discontinued and closed, the matter was
before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for vacation/closure is to continue the use of
First Street, S. E., as a thoroughfare and for parking and to create more
on-premise perking by closure of the subject alley, was before Council.
The City Planning Commission recommended that Council
approve the request for vacation/closure, subject to the following
conditions:
The applicant shall submit to the City, receive approval
there of, and .record in the Office of the Clerk of Circuit
Court, a subd,vislon plat providing for the following:
Disposition of the land within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended.
Retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation, repair
or maintenance of any and all utilities that
may be located therein.
If such subdivision plat is not approved by the City and
recorded by the applicant within a period of six months
from the date of adoption of an ordinance providing for
such closure, said ordinance shall become null and void
with no further action by City Council being necessary.
373
In the event the applicant should deem it desirable or
necessary at some future time to fence off, block, impede
or restrict in any manner the public's existing access from
Highland Avenue, S. E., onto or through property owned
by the applicant, said applicant shall dedicate sufficient
land to provide a public turnaround at the proposed
terminus of Highland Avenue, S. E.:
The applicant shall dedicate such land and
construct said turnaround prior to the
construction or erection of any structure that
would in any manner fence off, block, impede
or reetrlct such access.
The turnaround shall be dedicated by a
subdivision plat approved by the Agent and
recorded in the Office of the Clerk of Circuit
Court.
Plane for construction of eaid turnaround
shall be approved by the Agent prior to
construction.
I (For full text, see report on file in the City Clerk's Office.)
Robert B. Manetta, Attomey, appeared before Council in support
of the request of the petitioner.
ACTION:
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
(#32343) AN ORDINANCE permanently vacating, discontinuing
and closing a certain public right-of-way in the City of Roanoke,
Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56, page 33.)
The motion was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for vacation~closure.
There being none, Ordinance No. 32343 was adopted, on its first
i reading, by the following vote:
374
ACTION:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............. - ............ . ............. -6. ·
NAYS: None ....................................... .6.
(Council Member Bowles was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, January 9, 1995, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of I. Wayne Ayers
that a tact of land located at 5175 Peters Creek Road, N. W., described
as Official Tax No. 6600102, be rezoned from LM, Light Manufacturing
District, to C4, Ol~ce District, subject to certain conditions proffered by
the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commi .ssion ad.v. ising that the
purpose of the request for rezoning is to bnng existing use of the
property into conformance with the current zoning ordinance and to
facilitate further office development of the subject property, was before
Council.
The City Planning Commission recommended that Council
.approve the request for rezoning, advising that the rezoning would be
in keeping with the current use of the land and supportive to the
adjoining highway commercial uses in the area than the typical
industrial uses.
(For full text, see report on file in the City Clerk's Office.)
Edward A. Natt, Attomey, appeared before Council in support of
the request of his client.
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
375
(#32344) AN ORDINANCE to amend Section 36.1-3, Code of the
I City of Roanoke (1979), as amended, and .S?t No. 660 S.e. ctional 1976
Zone Map, City of Roanoke, to rezone certa, n property vflthin the City,
pursuant to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 36.)
The motionwas seconded by Mr. McCadden.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 32344 was adopted, on its first reading, by the
following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ................................................ .6.
NAYS: None
(Council Member Bowles was absent.)
ZONING: Pursuant to ResoluUon No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, January 9, 1995, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Donald R.
Aloof and Lee T. Helms, contract purchasers, that certain conditions
presently binding upon a tract of land located at 1910 McVitty Road,
S. W., described as Official Tax No. 5100809, which property was
previously conditionally rezoned, pursuant to Ordinance No. 31826-
011894, adopted by the Council of the City of Roanoke on Tuesday,
January 18, 1994, be amended, and that new proffers be accepted as
shown on the Second Amended Petition filed in the City Clerk's Office
on December 16, 1994, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the rezoning request is to amend proffered conditions
approved in conjunction with a previous rezoning for the purpose of
376
using the subject property as a commercial offic.e, development; and a I~
second petition to amend proffered conditions was filed on
I
December 16, 1994, as follows:
The property will be developed in substantial confo,,,,ity
with the site plan prepared by Balzer & Associates under
date of November 11, 1994, except aa the same may be
modified during the site plan review.
The total building square footage on the property will be
limited to 8,000 square feet in a maximum of three
buildings.
Use of the property will be limited to the following uses
permitted in CN districts:
Non-profit counseling facilities and services,
General and professional offices including
financial institutions,
Exterior architectural features of the existing structure on
the subject property shall be substantially similar to the
artist's rendering, dated November 11, 1994, prepared by
Balzer & Associates, and exterior architectural features of
the proposed new structure shall be substantially similar
to the six photographs made a part of the record.
In addition to landscaping requirements imposed by the
City Code, the Petitioner will provide a single row of small
to mid-size shrubs along the parking area facing
Getswood Avenue and two deciduous trees on the
Gatswood Avenue frontage.
The City Planning Commission recommended approval of the
request to amend the proffered conditions approved in connection with
the previous rezoning of the property to permit use of the subject
property as a commercial office development.
377
Mr. White moved that the following ordinance be placed upon its
I flret reading:
"AN ORDINANCE to amend Sections 36.1-3 and 36.14, Code of
the City of Roanoke (1979), as amended, and Sheet No. 510, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned
CN, Neighborhood Commercial District."
The motion was seconded by Mr. McCadden:
The Mayor advised that 11 persons had registered to speak·
Mr. McCadden stated that the petitioner, property owners and
City staff should try to reach a viable solution before Council Members
cast their vote on the request to amend the conditions to rezone;
whereupon, he offered a substitute motion that the matter be referred
beck to the City Planning Commission for further review and possible
mediation and compromise. The substitute motion was seconded by
Mr. Parrott
· Mr. Natt advised that meetings have previously been held with
ne,ghbo, rhood groups,.however, he would be pleased to continue the
discussions if Counc;I so desires. He expressed concern about
referring the matter back to the City Planning Commission, thereby
incun~ng additional advertising expenses for his client, and requested
that Council continue the public hearing until the Council meeting on
February 13, 1995, which will allow sufficient time to meet with property
owners, while not incurring additional advertising expenses.
Upon question, the City Attorney advised that it is within legal
parameters to continue the public hearing until a date certain.
The Mayor inquired of Mr. McCadden, in lieu of referring the
matter back to the City Planning Commission which would incur
additional advertising expenses for the petitioner, if he would be
amenable to amending his substitute motion to continue the public
hearing until the regular meeting of Council on Monday, February 13,
1995, which would provide time for the petitioner to meet with affected
property owners in an effort to resolve certain questions; whereupon,
Mr. McCadden and Mr. Parrott agreed to amend their substitute motion
accordingly.
378
· Ms. Lacy W: Carter,. President of the Greater Deyerie
Ne,ghborhood Aesoc,ation, advised that she did not have a conse, n.s. us 'W
as to the wishes of the majority of the neighborhood assoc,atlon
relative to the request; however, es a result of telephone conversations,
there appears to be a relatively divided opinion in which some property
owners believe that the matter can be mediated and others are strongly
opposed. She spoke in support of Mr. McCadden's substitute motion
to delay action on the request pending further discussion by the
petitioner, property owners and the City.
M. T. "Bud" McWhorter, 5006 Gatewood Avenue, S. W., President
of the Hidden Valley Estates Neighborhood Watch Association,
appeared before Council in connection with the Greater Deyerie
Neighborhood Plan, which was a part of the City's Roanoke Vision Plan
and advised that the purpose of neighborhood plans within the City is
to serve as a guide as to how neighborhoods are developed, and noted
that there is nothing in the Greater Deyerle Neighborhood Plan which
supports the proposed office complex. He explained that the Plan
describes the neighborhood as having primarily single family
residences which are well maintained and above average in market
value; that many residential tracts on the perimeter of the
neighborhood.are unde.r, pressure for commercial development; and
any futura zon,ng of add,tional property for commercial development
along the U. S. Route 419 corridor is not desirable and is viewed as a
threat to the residential integrity of those areas adjacent to the
highways. He advised that the neighborhood plan will be totally
disregarded if the request of the petitioners is approved, and Gatewood
Avenue residents are aware that in the near future there will be
unbearable pressure for commercial development to continue down
McVitty Road toward Keagy Road, and if this is allowed to happen, it
will change the entire character of the Greater Deyerle Neighborhood
as well as the Hidden Valley Estates area.
Mr. McWhorter pointed out that the Greater Deyerie
Neighborhood Plan also addresses traffic which is another concern and
states that residents place a great deal of emphasis on reducing
neighborhood traffic to the extent possible, thereby providing better
traffic management at problem intersections and stringently enforcing
speed limits. He called attention to a traffic count conducted by the
City within the past three weeks which verified 1,000 vehicle trips each
day, and the City's Traffic Engineer has stated that the proposed
development will create 50 additional trips per day from the entrance
and exit of the proposed office complex. He stated that he is opposed
to any kind of entrance or exit on Gatewood Avenue, which is a narrow
379
two lane read with a bad curb that ia poorly banked, where many
residents and children walk, bicycle and jog, and sFccdere use the area
as a high speed strip and acceleration zone: and development of the
proposed preject would intensify the danger for neighborhood
residents. He requested that Council honor the guidelines contained
in the Greater Deyarie Neighborhood Plan and deny the request of the
petitioners.
Mr. Ire H. Hurt, Jr., 1910 Air View Road, S. W., expressed concem
in regard to increased traffic on Gatewood Avenue. He stated that the
prepoaed rezoning would enable construction of a building on a small
residential lot which is already overused and overbuilt, and the
proposed office complex will be too large and overpowering to fit in
with the rest of the neighborhood.
The substitute motion to continue the public hearing until the
regular meeting of Council on Monday, February 13, 1995, in order to
provide an opportunity for the petitioner, neighborhood leaders and
City representatives to mediate the matter, was adopted.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, t981, the City Clerk having
advertised a public hearing for Monday, January 9, 1995, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the request of
Douglas Basbam that a 15-foot wide public alley lying between Official
Tax Nos. 1551132 and 1551104 extending in a southeasterly direction
from Lofton Road, S. W., for a distance of approximately 160 feet, be
permanently vacated, discontinued and cloaed, the matter was again
before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & W~rid-Newe on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
Council previously held a public hearing on the request on
Monday, September 12, 1994, at which time the matter was referred
back to the City Planning Commission for further study and
recommendation.
A report of the City Planning Commission advising that official
disposition of Mr. Beeham's application has been complicated by the
following issues, was before Council:
380
The subject alley was created in 1924 as a part of a
residential subdivision, platted by the Weaver Heights
Corporation; that the subdivider and owner specifically
provided thereon that the alleys within the subdivision
area were not intended or dedicated for public uss; that
City maps Indicate that the alley is part of the City's
system of streets and alleys; and accordingly, there is
doubt as to the City's interest in the subject property.
Over a span of the past 70 years, the City has apparently
made no effort to open, construct and prepare the subject
alley for public use or for use of any abutting property
owTler.
Neighborhood opinion is divided on the issue; that 29 lots
abut the alley system in this residential block; and public
comment and written statements provided to the Planning
Commission indicate that community opinion on the issue
is divided ss follow~:
17 property owners are in favor of closing the
alley.
3 property owners oppose the closure of the
alley.
9 property owners have not responded to the
Issue.
t of the property owners listed above wants
the City to open the alley.
It was explained that Planning Commission staff met with the
applicant and other affected property owners on October 19, 1994, to
discuss the possibility of reaching a mutual agreement on future use
of the property, however, property owners could not agree on the future
status; and the City Planning Commission reviewed the application
once again on December 7, 1994, at which time, staff made the
following recommendation:
The City had no interest in the title so the subject alley.
The City hsd apparently not used or maintained the alley
for public uss at any time since its original platting.
381
Disposition and futu.? use of the alley should be decided
I by owners of lots within the subdivision.
The City Planning Commission should recommend that
Council approve the applicant's request, thereby vacating
such interest as the City may have, if any, in the subject
alley.
The City Planning Commission recommended that Council deny
the request of the applicant to close and vacate the subject alley
section.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
"AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described herain~,;~er."
The motion was ssco:ded by Mr, McC. adden.
I Edward R. Tucker, C~ty Planner, advised that the matter was
previously before Council on September 12, 1994, and referred back to
the City Planning Commission and staff to meet with affected property
owners to attempt to resolve issues in regard to future use of the alley.
He explained that Planning Commission staff me~ with property owners
and the applicant, and it was a matter that could not be resolved
inasmuch as property owners could not agree on future use of the
alley. He stated that the matter then came back to the City Planning
Commission and the Planning Commission, on a vote of 5-1-1 with one
member abstaining, recommended that Council deny the request.
Douglas Basham, petitioner, appeared before Council and
advised that he initiated the request in March 1994 for the City to close
and/or vacate interest in the subject alley that touches his property,
which is an alley that has been absorbed into the neighborhood and he
has maintained the property at his expense for seven years. He
explained that he requested closure of the alley because it is not only
in the best interest of the property owners, but in the best interest of
the entire community. He explained that the City Planning Commission
report nw~t~ch was submitted to Council contained signed statements by
I over one half, 17 out of 28 property owners, whose property touches
382
the alley in support of vacation/closure. He stated that closing the alley
will not deny access to any property owner; that there has been no
evidence from the Office of Real Estate Valuation to verify that closing
the alley will effect property values; that there has been no activity from
the alley for over 20 years; that no justifiable need has been presented
by any property owner to keep the alley open, and only one property
owner has requested that the alley be kept open as a second entrance
to their property. Therefore, he requested that Council approve his
petition to vacate and close the subject alley.
Ms. Nancy G. McLaughlin, 2448 Lofton Road, S. W., advised that
she has lived in the neighborhood for 30 years and she has observed
very limited use of the alley; therefore, since the alley is not used, she
requested that Council grant the request of Mr. Basham.
Ms. Kathy L. Hutchinson, 2453 Livingston Road, S. W., called
attention to Mr. Basham's statement that closure of the alley is in the
best interest of the entire community, however, she referred to a
petition signed by 18 residents residing in the area, advising that
closure is not in their overall best interest. She noted that if the alley
is opened, some of the parking congestion on Livingston Road would
be alleviated. She pointed out that the alley was shown on her deed
when she purchased her property; that the alley i.s recorded in the I
deeds of the City dating back to 1926; and a sewer I,ne presently runs
through the alley. She added that if the section of alley requested by
Mr. Basham is closed, a 500 foot dead-end will be created with no place
for vehicles to turn around and noted that she would like to use the
portion of the alley requested to be closed as vehicular access to the
rear of her property.
The Mayor inquired if there were other persons who wished to
address Council with regard to the matter;, whereupon, no other person
requested to be heard.
Following discussion of the request, the ordinance vacating,
discontinuing and closing the abovedescribed section of the alley was
lost by the following vote:
AYES: None
NAYS: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowers ............................. -6.
(Council Member Bowles was absent.)
383
I .TRAFFIC-STATE HIGHWAYS-GRANTS: The City Clerk having
adverdesd a public hearing for Monday, January 9, 1995, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, to consider
previously received applications for Federal funds available through the
Intsrmodal Surface Transportation Efficiency Act (ISTEA) for
transportation enhancement projects in fiscal year 1995-96, the matter
was before Council.
Legal advertisement of the public hearing was published in the
Roanoke Times & WQltd-News on Friday, December 23, 1994, and
Friday, December 30, 1994.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report advising that the
Inte,.,odal Surface Transportation Efficiency Act (ISTEA) was signed
into Federal law in December 1991, providing new transportation
legislation that places the power of decisionmaking with state and local
governments; and ISTEA requires state departments for transportation
to set aside a minimum of ten per cent of their Surface Transportation
Program (STP) allocation each year to be used for the following types
of "enhancement" activities:
provision of facilities for pedestrians and bicycles,
acquisition of scenic easements and scenic or historic
sites,
scenic or historic highway programs,
landscaping and other scenic beatification,
historic presewation,
rehabilitation and operation of historic transportation
buildings, structures or facilities (including historic
railroad facilities and canals),
control and removal of outdoor advertising,
archaeological planning and research, and
mitigation of water pollution due to highway runoff.
384
ACTION:
It was explained that one enhancement project, the Railside
Linear Park Proj.e. ct to enhance the pedestrian link between various
down.town attractions (summarized on Attachment A to the report), is
the City's only project application for this year's ISTEA Enhancement
Program; that project application must be formally endorsed by Council
and the Metropolitan Planning Organization (prior to submittal to the
Virginia Department of Transportation by January 31, 1995); that a
resolution adopted by Council which would endorse the project
application also requires, according to VDOT, that the City of Roanoke
agree to pay a minimum of 20 per cent of the total cost for planning and
design, right-of-way, and construction of the project, and if the City
subsequently alec;~ to cancel the project, the City agrees to reimburse
VDOT for the total amount of the costs expended by VDOT through the
date of cancellation; that the bond referendum approved by voters on
November 8, 1994, included $1.5 million for Phase I of the project which
would provide the boardwalk and lighting; that Phase II would provide
the remaining benches and landscaping, at an estimated cost of
$1,034,500.00; and the current application requests $1.0 million, which
is the maximum amount that can be awarded for an individual project,
therefore, the application proposes that the City of Roanoke can pay 60
per cent of the total project cost (Phase I and II combined).
The City Manager recommended that Council endorse the project
application, which ia summarized in Attachment A to the report, and
agree to pay 60 per cent of the total project coat, and if the City elects
to cancel the project, the City would reimburse the Virginia Department
of Transportation for the total amount of costa associated with any
work completed on the project through the date of cancellation notice.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(f/32345-010995) A RESOLUTION requesting the Commonwealth
Transportation Board to establish a project for the construction of the
Railside Linear Park Project.
(For full text of Resolution, see Resolution Book No. 57, page 27.)
Mr. McCadden moved the adoption of Resolution No. 32345-
010995. The motion was seconded by Mr. Parrott.
385
The Mayor inqui .n~l.. if there were persons pr,sent who would like
I to address Council w~th regard to the matter, being
There.
none,
Resolution No. 32345-010995 was adopted by the following vote:
AYES: Council Members Edwards, McCadden, Parrott, White,
Wyatt and Mayor Bowe~ ......................... -6.
NAYS: Nor.c
(Council Member Bowles was absenL)
OTHER HEARINGS OF CITIZENS:
COMPLAINTS-LICENSES: Ms. Lola R. Reynolds-Lee, 902
Patterson Avenue, S. W., appeared before Council and raised question
as to the responsible party to pay for damages to a rock wall in the
vicinity of her property. She also addressed Council in connection with
acquiring, at no charge, a City of Roanoke business license to operate
as a palm reader.
It was the consensus of Council to refer the matter to the City
Manager and the City Attorney for appropriate responses.
I There being no further business, the Mayor declared the meeting adjourned
at 8:20 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
I
386
ROANOKE CITY COUNCIL -- ROANOKE COUNTY BOARD OF SUPERVISORS
January 9, 1995 I
1:00 p.m.
A joint informal meeting of the Roanoke City Council and the Roanoke County
Board of Supervisors was called to order on Monday, January 9, 1995, at 1:00 p.m.,
in the Library of the Highland Park Lasming Center Magnet School, with Mayor
David A. Bowers and Chairman H. Odell Minnlx presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: John S. Edwards, Delvis O.
McCadden, John H. Parrott, Linda F. Wyatt and Mayor David A. Bowers .............. -5.
ROANOKE CITY COUNCIL MEMBERS ABSENT: Elizabeth T. Bowles and
William White, Sr. ...................................................... 2.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Bob L.
Johnson, Harry C. Nickens, Lee B. Eddy, Edward G. Kohinke and Chairman
H. Odell Minnix ......................................................................... 5.
ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: None .............. -0.
OTHERS PRESENT REPRESENTING ROANOKE CITY: W. Robert Herbert, City
Manager, James D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr., City
Attorney; James D. Gdaso, Director of Finance; May F. Parker, City Clerk; Robert H.
Bird, Municipal Auditor; Willard N. Claytor, Director of Real Estate Valuation; and
Kit B. Kiser, Director of Utilities and Operations.
OTHERS PRESENT REPRESENTING ROANOKE COUNTY: Elmer C. Hodge,
County Administrator; John M. Chambliss, Assistant County Administrator; Don C.
Myers, Assistant County Administrator; Paul M. Mahoney, County Attorney; Diane
D. Hyatt, Director of Finance; Mary H. Allen, Clerk to the Board of Supervisors;
Terrance Harrington, County Planning Director; and Joyce W. Waugh, Economic
Development Specialist.
OTHERS PRESENT: M. Rupert Cutler, Executive Director, Virginia's Explore
Park.
Following lunch, the Mayor called the meeting to order at 1:00 p.m., and
welcomed Roanoke County officials.
387
UPDATE ON EXPLORE PARK:
Dr. M. Rupert Cutler, Executive Director, Virginia's Explore Park, expressed
appreciation to officials of Roanoke County and Roanoke City for their support of
Explore Park, and called attention to the need to focus on the terms of the lease for
right-of-way across the old landfill property in the vicinity of the Blue Ridge Parkway.
He advised that for some time, Explore Park has been working on a Blue Ridge
Parkway Spur Road to come across the landfill, across Explore Park to the current
location of the ticket booth, and noted that funds have been appropriated since 1988
($12 million Federal and $3 million State) to design and build the parkway. He
explained that formerly, the road was to be called the Roanoke River Parkway which
would have come from Vinton, along the river to Hardy's Ford, however, the concept
was too expensive and too harsh on the environment, and as a result, current
discussions center around less than two miles of the parkway to Explore Park, or a
parkway similar to the Mill Mountain Spur/Roanoke Mountain Spur. He noted that
the Virginia Department of Transportation has purchased two tracts of private land,
that junked cars have been removed from the Andrews property, and the Virginia
Recreational Facilities Authority, the entity that administers the Explore project, has
donated the right-of-way across Explore Park; therefore, the outstanding issue now
appears to be the terms of the lease.
Dr. Cutler advised that the mission of Explore Park is two-fold: (1) to become
I westem Virginia's major tourist .destination attraction serving as a living history
museum, wilderness and recreat, on area, and (2) to become a national center for
environmental education. He referred to certain budget concerns effscting Explore
Park, advising that action taken at the General Assembly level in the upcoming two
months will influence the decisions of private funding sources who are waiting to
see how Explore Park will fare in the budget process before committing to major
investments in the project. He called attention to Governor Allen's proposal to cut
in half Explore's current State appropriation for operating support, advising that if
his proposed $200,000.00 reduction in the current budget is approved, which would
represent more than one-;;;G, of Explore's budget, it will be difficult to keep Explore
Park open; therefore, he requested that elected officials communicate their concern
about the Governor's proposed budget recommendation relative to Explore to both
the Govemor and to City and County representatives to the General Assembly. He
presented copy of his testimony before the Virginia Assembly Joint Senate-Houes
Hearing on the Governor's proposed State budget which contains details regarding
the potential impact of the Governor's proposal on Explore Park.
Dr. Cutler called attention to another matter of concern in regard to the
location of the new National Park Service administered tourist regional information
center, which is to be constructed on the Blue Ridge Parkway. He advised that the
National Park Service identified one site during the environmental impact
I assessment of the Roanoke River Parkway, which is land owned by Al Hammond,
388
and the National Park Service ie still on record in favor of that site. However, he
explained that Explore .officials would prefer that the regional information center be
constructed on what ,s now the landfill near the .bailer building, or closer to the I
parkway on the A~.drews property at a location that is on the rout. e to Explore Park
othnatl,d.~°~s,~n.o,t ,_mq_u.i.re__c_o..ns_tru?..o~. of another .exit of of the Blue Ridge Parkway and
_ -,,- ,,,, ,~. ~u,renuy puo,cly ownea. He noted that Representative Robert
Goodlatta is waiting .to. receive a statement from Roanoke City and Roanoke County
.as to where the localities would prefer that the multi-million dollar information center
,e constructed, following which he has offered to seek Federal funds. He advised
that t.h.e. Shenandoah Valley Tourism Association, the Blue Ridge Parkway
.._.~___l_a~.'.on and .other .ec~o.nl~c.d?velopment groups realize the need for a regional
,,.?a,o? ,to,g th, B:,, . :dge P, ,ay in the
.--.,,,,,- -,,,,,,)-, anu ca,eo azrerw,o.n to a remporary regional Information center at
the entranc, e to Explore Park whIch can be staffed with volunt.e, era, however,
assistance ;s needed from the Roanoke Valley Convention and Visitors Bureau to
sup. port the program ina.s, much a.s Explore Park does not have sufficient staff to
assign the task on a full-time basis.
C" In summary, Dr. Cut?r stated that the most important matter before Roanoke
,ty and Roanoke County ,n regard to I=]mlore Park is ,ha ...~. ...........
...... --'.-' s,,; ~.., ,~w=y apur lease ISSUe,
.ano raq..uesteo mat the landfill issue be resolved as soon as possible to prevent
jeopardizing accomplishments to date of Explore Park.
_ . Dr. Nickens advised that five locations were identir.--, k-- .,.--., ......
~ew~ce for the ~gionai ~nfo~a~on center, ~e number one Ioca~on being the
Hammond prope~ as noted b~ Dr. Cutler; that in December 1992, the Boa~ of
Su~m ~t~ a ch~e In th~ ~omm~nde~ decision and endowed a site
on ~e so~ side ~ ~e ~ver at a I~U~n in c~jun~ ~ ~e lan~ll to be a pa~
~ ~plom Pa~ and ~e spur road; and ~n ms~onss t~ :, ....... ~ - _ -.
~ ~ ,~, =~u~=~ ~O8ROKe ~OUR~
received a leRer from the N?ionai Pa~ Sewsce s~Ung that it had concerns about
· e ml~Uon to ~e south s:de of the river, however, the Coun~ bee yet to receive
specific objections from the Pa~ Sewice.
The Mayor inquired of the City Manager ?d/or the City Attorney if Council has
~ken specific action on the location of the re.g. lonal information center; whereupon,
,t was the cons.ensus of Council that the City Attorn. ey would prepare the proper
measure for act, on by Council at a later date endure,rig the location on the south
side of the river.
In regard to State funding, the Ma-or in,,uired if--'":'~ ...... . ·
for Explore Park in the City's 1995 ;~e i~;~tive p,~Uu,uuna,;unus are request.e?
Attomev advise- ,k.,, ............ ~ . . rogra.m; whereupon, the City
Explo~'~'l~ark in 7t~';.'~s~a~'V~e~r~tYs nas na(~ an ongo, ng request for funds for
· g ·
389
REQUEST FOR AN UPDATE ON AFFORDABLE HOUSING IN ROANOKE COUNTY:
The Mayor advised that at the last quarterly meeting on September 12, 1994,
the issue of housing in Roanoke County under the auspices of Habitat for Humanity
was discussed; whereupon, Mr. Hodge stated that last week, Roanoke County
received a communication from lff, lliam S. Huberd, President, Habitat for Humanity,
advising that five acres of land in Roanoke County have been donated to Habitat for
Humanity on which the organization would like to construct houses. He stated that
the matter will be submitted to the Board of Supervisors for appropriate action in the
near futura.
Mr. Johnson advised that housing is a private sector ventura, and the Federal
Government has basically gotten out of public housing. He stated that if the two
governing bodies are discussing new construction, citizens will have to raceive
special considerations, and called attention to tap fees alone which ara $3,600.00
for water and sower service. He noted that the issue is complicated and both
governments need to addrass certain difficult questions, one of which might be to
determine if the water and sewer tap fee could be rolled into a special formula similar
to what the localities do when they ara trying to attract a new industry.
REQUEST FOR AN UPDATE BY ROANOKE COUNTY ON RIDGELINE PROTECTION:
The Mayor advised that ridgeline protection was also discussed at the last
quarterly meeting in September, and Roanoke City continues to be interested in
plans to protect the Valley's ridgeline.
Mr. Hodge stated that Roanoke County's approach to ridgeline protection is
to include the matter as a part of a project that is being addressed by a group known
as Coalition for the Parkway, which is composed of Roanoke County staff and
certain developers that previously worked on protection of viewsheds. He explained
that a hands-on program will be conducted later this month by Carlton Abbott and
David Hill with certain developers to address the question of how property could be
developed in harmony with the parkway, along with ridgeline protection and slopes
that protect the parkway. He explained that former Congressman Jim Olin has
worked with Roanoke County and was instrumental in setting up the meeting.
Mr. Herbert advised that since rldgeline protection also includes southern
Botetourt, and porlJons of Bedford County, Roanoke County, the City of Salem and
others, the suggestion was previously made that the proper entity to address the
matter may be the Filth Planning District Commission.
390
There was discussion in regard to including ridgeline protection end
green.ways in the same study; whereupon, Mr. Johnson expressed concem about
combin,ng the two topics, and advised that he believes in his lifetime there will be
a greenway project. He questioned whether the localities have sufficient funds in
their budgets to purchase all of the necessary viewsheds in order to prevent citizens
from constitutionally building on their own properties. He suggested that ddgeline
protection and greenways should be studied, however, something should be done
during this calendaryeer with regard to the issue of greenways.
Mr. Eddy stated that the matters of greenways and ridgeline protection are
regional issues; whereupon, Mr. Herbert advised that Roanoke City Council has
appropriated funds for professional assistance, if necessary, and the City will work
with Roanoke County and others through the open space study to be conducted by
the Fifth Planning District Commission.
The Mayor addressed the importance of joint meetings between the City and
County School Boards and the City and County Planning Commissions, and spoke
in support of the City and the County Planning Commissions jointly discussing the
issues of greenways and ridgeline protection.
IMPACT OF THE GOVERNOR'S TAX PROPOSALS ON ROANOKE CITY AND
ROANOKE COUNTY:
Mr. Herbert advised that during the last week in December, a briefing paper
was sent to Council which essentially pointed out that the City could see a figure
approaching $2.5 million in direct reductions as a result of the Governor's tax
proposals; that various budget proposals/reductions continue to filter down from the
Governor's Office; and he has been advised by staff of the Virginia Municipal League
that the format for the State's budget has completely changed to the extent that
some members of the legislature have expressed some difficulty in understanding
the contents of the State's budget. He stated that of great concem is the fear that
the General Assembly could act and only until localities begin to receive
reimbursements will they completely understand the impact of the proposed
reductions. He noted that much of what localities are seeing at the State level can
be expected at the Federal level as well as in te,,~s of how the Federal Government
will re-prioritize or reallocata funds, viz: the City could lose State and Federal
funding of approximately $200,000.00 for this year for the Greater Roanoke Transit
Company, and in year two, it could expect to lose another $440,000.00 and very
quickly filter down to zero on what is now approximately a million dollar
appropriation in terms of operating subsidy. He explained that in the City's case, he
is concerned not only about year one, but years two through five as well; and on the
national level, there could be a seven-year budget cycle to implement some of the
391
programs. He expressed concern that the average citizen who is the ~.cipient of
I these types of services wi!l not realize the full impact of the reductions until
sometime after July 1, at wh,ch time they will come to City Council or to the Board
of Supewisore since the General Assembly will not be in session and inquire as to
why the Council and the Board allowed this to happen at the State level.
Mr. Hodge presented a handout summarizing the effect of the Governor's
proposed 1995-96 budget reductions on Roanoke County, advising that known
reductions to Roanoke County in proposed State revenues total $338,401.00, and the
total estimated range of State reductions in health and human service funding for
programs that provide services to Roanoke County citizens is between $770,000.00 -
$1,220,000.00. He advised that he has never seen the Virginia Municipal League or
The Virginia Association of Counties and Towns in such a panic, that they are
pleading with localities to disseminate the necessary Information to their
constituents because legislators are saying that they have not heard from local
citizens, and it is imperative that the localities send the proper message to area
legislators.
There was discussion in regard to how the localities might educated citizens
as to the severity of the Govemor's proposed budget cuts in which the following
observations were made; viz: localities need to take a strong stand, this is only the
"tip of the. iceberg" and localities have yet to see all that will happen, the entire
process w~ll place added financial responsibility on local governments while making
finances at the State level look good, and a joint resolution should be adopted by
City Council and the Board of Supervisors expressing opposition to the Governor's
budget proposal.
The Mayor suggested that the two administrators highlight various
depa,:.,,nts of Roanoke City and Roanoke County governments that would have to
be closed or decrease services as a result of the proposed budget cuts, and that one
day be set aside in the Roanoke Valley to demonstrate to the citizens what would
happen if they could not apply for certain services that are ordinarily provided by the
City and the County on a daily basis.
The Mayor also suggested that the Governor and area legislators be invited
to a joint meeting within the next 30 days with the Roanoke City Council and the
Roanoke County Board of Supervisors to discuss the effects of the proposed budget
cuts.
The observation was made that other Roanoke Valley local govemments might
like to be included in the invitation to the Governor; whereupon, it was the
consensus of the Council and the Board that the two Clerk's would draft a
communication extending the invitation to the Governor to be signed by the Mayor
I and/or Chairperson of those localities wishing to participate in the
meeting.
(The
392
invitsUon to the Governor was extended pursuant to com..m, unicaUon under date of
January 11, 1995, by the Mayor and/or Chairperson of the City of Roanoke, Roanoke
County, the Town of Vinton, and the City of Salem.)
REGIONAL CONSIDERATION OF A SMALL BUSINESS INCUBATOR:
Mr. McCadden requested that the Roanoke County Board of Supervisors
consider participating in a study regarding a regional approach to a small business
incubator;, whereupon, it was agreed that City staff would fax pertinent information
to Roanoke County officials for consideration.
REGIONAL CONSIDERATION OF AN ATHLETIC/SKATING RINK PRACTICE
FACILITY:
In the interest of time, Mr. McCedden withdrew the item.
STATUS REPORT ON AREAS OF COOPERATION:
Mr. Hodge referred to a document under date of May 27, 1994, listing areas of
cooperation between Roanoke County, Roanoke City, Salem, Vinton, Botetourt and
certain other localities.
(For full text, see document on file in the City Clerk's Office.) I
UPDATE ON TOWERS PERRIN STUDY:
Mr. Herbert advised that representatives of Towers Perrin have met with all of
the localities participating in the study, with the exception of the City of Roanoke,
and a meeting will be held with City officials later this week, with a report to localities
within 45 days.
UPDATE ON THE GREENWAYS CORRIDOR STUDY:
Mr. Herbert advised that the City is moving forward with the open space study
to be prepared by the Fifth Planning District Commission, and City Council
appropriated $31,000.00 for the project which may be used to enhance the study if
outside professional assistance is needed.
TRANSIT:
Vice-Mayor Edwards expressed concern with regard to proposed budget cuts
over a five year pedod in the area of public transit, and pointed out that mass transit
is increasingly becomin.g, a County matter aa well as a City matter and should be ,m
addressed as a cooperative venture in the future.I
393
Mr. Eddy suggested that the Fifth Planning District Commission undertake a
I study In regard to public transit.
There being no further business, the Mayor and Chairman declared the joint
informal meeting adjoumed at 2:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
394
REGULAR WEEKLY SESSION---ROANOKE CiTY COUNCIL
January 23, 1995
10:00 a.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, January 23, 1995, at 10:00 a.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Reaular Meetinps. of Section
2-15, Rules of Procedure. Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Delvis O. McCadden, Linda F. Wyatt, Elizabeth T.
Bowies, John S. Edwards and Mayor David A. Bowers ........................... 5.
ABSENT: Council Members John H. Parrott and William White, Sr.- ......... 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attomey; James D. Griaso,
Director of Finance; and Sandrs H. Eakin, Deputy City Clerk.
The meeting was opened with a prayer by The Reverend G. Ernest Deyerle, II,
Pastor, Red Hill Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Co.nsent Agenda and considered separatel.y. He
called specific attention to two requests for Executive Session to
discuss disposition of publicly held property, specifically conveyance
of a small portion of a parcel devoted to public use for access
purposes; and to discuss personnel matters relating to vacancies on
various authorities, boards, commissions and committees appointed
by Council.
395
ACTION:
COMMITTEES-COUNCIL: A communic~on from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Sec~on 2.1-344 (AX1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowies moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), ss amended. The motion was seconded by Ms.
Wyatt and adopted by the following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ............................................... 5.
NAYS: None ..................................... --0.
(Council Members Parrott and White were absent.)
COMPLAINTS-TAXES-LICENSES: A report of the City Attorney
with regard to remarks of Ms. Lola R. Reynolds-Lee relating to the
business license tax for fortunetellers and ownership of a wall located
near the intersection of Patterson Avenue and Ninth Street, S. W., was
before Council.
The City Attorney advised that during the January 9, 1995 Council
meeting, Mrs. Lola R. Reynolds-Lee addressed Council with two
concerns; viz: (1) whether the City of Roanoke has the authority to
impose upon fortunetellers a license tax of $1,200.00 per year; and (2)
seeking assistance in determining whether the City claims any interest
in a wall located at or near the intersection of Patterson Avenue and
Ninth Street, S. W.; that with regard to the first question, the City
Attorney is of the opinion that a $1,200.00 license tax upon
fortunetellers is authorized by State law, inasmuch as Section 58.1-3726
of the Code of Virginia (1950), as amended, provides that no license tax
on fortunetellers shall excse(L $1,000.00 per year, however, Section
50.1-3706(B) of the State Code allows localities which had a higher
license tax rate as of January 1, 1978, to maintain a higher rate; that as
of January 1978, the City's license tax for fortunetellers was $1,500.00
(see Title 6, Chapter 8, Section 70, of the Code of the City of Roanoke
396
ACTION:
(1956), as amended); and pursuant to Ordinance No. 24837, adopted on
September 17, 1979, and effective January 1, 1980, the City amended, its
I
Code to provide a $1,200.00 license tax on fortunetellers (see Section ·
19-74 of the Code of the City of Roanoke (1979), as amended), therefore,
the City's current license tax for fortunetellera in the amount of
$1,200.00 is authorized by State law.
It was further advised that on January 18, 1995, the City Attorney
met with Mrs. Reynolds-Lee, at which time, she raised another issue,
claiming that she is not a fortuneteller, instead, she is a palm reader;
that the City Attorney advised that in his opinion a palm reader is
included in the definition of e fortuneteller as that term ia used in
Section 19-74 of the City Code, which provides that the term
fortuneteller is defined by the Guidelines issued by the Department of
Taxation, Commonwealth of Virginia, and the Guidelines provide that
a "fortuneteller" includes a practitioner of palmistry;and after receiving
his explanation of the matters, Mrs. Reynolds-Lee expressed the
opinion that the City's license tax of $t,200.00 is too high and should
be reduced, and she may continue to advocate reduction of the tax.
The City Attorney pointed out that with regard to the second
issue presented by Mrs. Reynolds-Lee, the matter of determining
whether the City claims any interest in a wall located at or near the
intersection of Patterson Avenue and Ninth Street, S. W., a letter was
issued to Mrs. Reynolds-Lee stating that the City makes no claim in
ownership to the subject wall, which was built by either Mrs. Reynolds-
Lee or a previous owner of the property commonly known as 902
Patterson Avenue, S. W.; and the wall benefits 902 Patterson Avenue,
S. W., therefore, the City has no claim to the wall, which determination
should assist Mrs. Reynolds. Lee in obtaining compensation from her
insurance cartier for damage done to the wall.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies moved that the report be received and filed. The
motion was seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers- - ~- ................................... 5.
NAYS: None ..................................................-0.
(Council Members Parrott and White were absenL)
397
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: A communication from Howard W. Childress, Sr.,
tendering hie resignation aa a member of the Building Maintenance
Code of Appeele Board, was before Council.
(For full text, see communication on file in the City Clerk'e Office.)
ACTION:
Mrs. Bowles moved that the communication be received and filed
and that the resignation be accepted with regreL The motion was
seconded by Ma. Wyatt and adopted by the following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwarde
and Mayor Bowers ............................................ 5.
NAYS: None ................................ -0.
(Council Members Parrott and tNhite were absent.)
CITY MANAGER-COUNCIL: A report of the City Manager
requesting that Council meet in Executive Session to discuss a matter
with regard to disposition of publicly held property, specifically
conveyance of a small portion of a parcel devoted to public use for
m access purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia
(1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter with
regard to disposition of publicly held property, specifically conveyance
of a small portion of a parcel devoted to public use for access
purposes, pursuant to Section 2.1-344 (A}(3), Code of Virginia (1950), as
amended. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ....................................................... 5.
NAYS: None .............................................. -0.
(Council Members Parrott and White were absent.)
398
ACTION:
OATHS OF OFFICE-COMMITTEES-YOUTH: A report, of
qualification of Sherman A. Holland as a member of the Youth Services
Citizen Board, for a term ending May 31, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members McCedden, Wyatt, Bowles, Edwards
and Mayor Bowers - - ................................ -5.
NAYS: None ........................................ -0.
(Council Members Parrott and INhite were absenL)
~ENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND GOMMUNiCATIONS:
BUDGET-BONDS~BOND ISSUES-SCHOOLS-EQUIPMENT: A
communication from the Roanoke City School Board requesting
appropriation of $64,721.00 in 1995 bond issue proceeds to provide
funds for installation of computer networks in the six middle schools,
was before Council.
A report of the Director of Finance concurring in the request of
the School Board, was also before Council
(For full text, see report~ on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(ff32346-012395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 37.)
399
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32346-012395.
The motion wee eeconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowerz ---: .................. .5.
NAYS: None .....................
(Council Members Parrott and White were absent.)
Ms. Wyatt offered the following resolution:
(#32347-012395) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for installation of computer
networks in the six middle schools in the City and declaring the City's
intent to borrow to fund or reimburse such expenditures.
(For full text of Resolution, see Resolution Book No. 57, page 38.)
ACTION:
Ms. Wyatt moved the adoption of Resolution No. 32347-012395.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers .............................................. -5.
NAYS: None .................................................... 4).
(Council Members Parrott and White were absent.)
COMMITTEES-PLANNING-FIFTH PLANNING DISTRICT
COMMISSION-GREENWAY SYSTEM: A communication from Wayne G.
Strickland, Executive Director, Fifth Planning District Commission,
requesting the appointment of three City representatives to serve on a
Steering Committee for development of an Open Space Plan for the
Roanoke Valley, was before Council.
Mr. Strickland advised that the Fifth Planning District
Commission, in cooperation with the planning staffs of Roanoke City,
Roanoke County, City of Salem and Town of Vinton, is preparing an
Open Space Plan for the Roanoke Valley; that local citizens have shown
great interest in greenways in recent mo.nth, s; that the timing of this
I grsssroota advocacy coincides with the t, mlng of the Commission's
400
ACTION:
open space planning process, providing an ideal opportunity to involve
the public in the planning before momentum fades; that open space
planning in any community should be an on-going effort, and the
Commission anticipates being involved with such local efforts in the
coming years, however, in setting a June 30, 1995, deadline for the
plan, the Commission hopes to respond to priority needs while building
the groundwork for future open space planning; that the purpose of his
communication is to request the appointment of three City
representatives to serve on a Steering Committee for development of
an Open Space Plan for the Roanoke Valley. It was further advised that
the Steering Committee will be a key factor in the success of the effort,
with staff members now preparing an inventory of public land, semi-
public open spaces, rivers, creeks and reservoirs; and the Fifth
Planning District Commission will be using its GIS (computerized
mapping) to map the locations of the elements of the inventory, that will
be given to the Steering Committee which will use it to identify
opportunities for open space uses and linkages between uses; and the
Steering Committee can solicit additional public input as needed and
recommend further action.
(For full text, see communication on file in the City Clerk's Office.)
Ms. Wyatt moved that the matter be refewed to the City Manager
for report and recommendation to Council. The motion was seconded
by Mrs. Bowles and adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-COUNCIL-CITY PROPERTY-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report
recommending that Council call a special meeting on Saturday,
February t8, 1995, to begin at 8:30 a.m., in the Conference Room
adjacent to the administrative offices of the Roanoke Regional Airport,
for the purpose of holding a work session to review current and
previous financial data and trends in order to develop a better
401
ACTION:
under~anding of the financial condiUon of the City of Roanoke and to
identify some of the financial challenges the City faces in the near
future.
(For full text, see report on file in the City Clerk's Office.)
Mm. Bowles offered the following resolution:
(#32348.012395) A RESOLUTION fixing the date of a Special
Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 57, page 39.)
Mrs. Bowles moved the adoption of Resolution No. 32348-012395.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ............................................ -5.
NAYS: None ............................................ -0.
(Council Members Parrott and White were absent.)
POLICE DEPARTMENT-BONDS/BOND ISSUES-WORKERS
COMPENSATION-CITY EMPLOYEES-PERSONNEL DEPARTMENT: The
City Manager submitted a written report advising that Resolution No.
4748, adopted on February 28, 1936, established a policy for payment
of a salary supplement to injured employees in the Fire and Police
Departments for a period of 60 days; that the intent of the salary
supplement was to ensure that a police officer or firefighter will receive
his full salary if an accident occurs on the job and causes the employee
to lose time from work; that Sergeant William Moesr of the Roanoke
City Police Department suffered a significant job-related injury on
January 23, 1991, when he fell into the basement of a vacant building
through an open floor covered with black plastic; that the accident was
accepted by the City Workers' Compensation Program; and Council
approved supplemental salary payments to Sergeant Moser because it
was clear he would qualify for the benefit by being unable to work after
60 daye.
402
ACTION:
.It was further advised that City staff, including employees from
the C~ty Attomey'e Office, the Director of Public Safety, Personnel
Management and Risk Management have evaluated Mr. Moser's case,
and based on the evaluation, including the fact that Mr. Moser has
reached maximum medical improvement and is unable to refum to full
time City employment, it is anticipated that Mr. Mossr will retire on
occupational disability effective March 1, 1995; and authorization by
Council is necessary in order to extend salary supplements until
February 28, 1995.
The City Manager recommended that Council authorize salary
supplements to continue until February 28, 1995, for Sergeant Moser.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#32349-012395) A RESOLUTION extending the pay benefits
provided for by Resolution No. 4748 for a certain employee of the City.
(For full text of Resolution, see Resolution Book No. 57, page 40.)
Ms. Wyatt moved the adoption of Resolution No. 32349-012395.
The motion was seconded by Mrs. Bowies and adopted by the following
vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ..................................................... 5.
NAYS: None ................................................ -0.
(Council Members Parrott and White were absent.)
BUDGET-BONDS/BOND ISSUES-PARKS AND RECREATION-
REFUSE COLLECTION-REAL ESTATE VALUATiON-PUBLIC WORKS-
EMERGENCY SERVICES-PERSONNEL DEPARTMENT-GRANTS-
RECYCLING-SNOW REMOVAL-ECONOMIC DEVELOPMENT-SCHOOLS-
WATER RESOURCES-EQUIPMENT: The City Manager submitted a
wr~ttsn report advising that the Governor declared a state of emergency
to exist in the Commonwealth of Virginia as a result of the ice storm
which occurred on February 8, 1994, and subsequently, a Presidential
Declaration for public assistance only was received for the State; that
on April 25, 1994, Council adopted Resolution No. 31957-042594,
granting authority to apply for disaster relief and to designate an agent;
4O3
that the City's cost relative to the February ice storm was initially
estimated at $550,000.00, which included approximately $350,000.00 for
Roanoke City School damages, some of which were covered by
insurance, with others not eligible for reimbursement; that categories
eligible for reimbursement included emergency measures, overtime,
debris removal and permanent damage to buildings and streets; and on
June 9, 1994, the City received $6,930.00 from the Commonwealth of
Virginia, Depa. t,,ent of Emergency Services, for payment for repairs to
Carvins Cove Fishing Pier, which funds were deposited in the Water
Fund to be appropriated whenever repairs are performed.
It was further advised that on December 5, 1994, the
Commonwealth of Virginia, Department of Emergency Services, notified
the applicant's agent that the project application for the remaining City
of Roanoke disaster costs was approved for claimed eligible costs
incurred as a result of the ice storm occurring on February 8, 1994; that
payment totalling $244,825.00 was wire-transferred to the City on
December 5, 1994; that the subgrent approval provides assistance
totalling $244,825.00 (99 per cent of eligible costs), including $5,830.00
for aubgrentee administrative costs, which amount was based on the
Damage Survey Reports which were approved by the Federal
Emergency Management Agency (FEMA) and the State Department of
I Emergency Services; that a total of two projects were include.d in the
subgrant, including funding for ice storm debris removal and ice and
snow removal/emergency operations; that seven additional Damage
Survey Reports, totalling $107,118.00, for school building repairs have
been suspended pending notification by the School Administration for
the amount of insurance coverage; and school officials are working to
obtain notification of insurance coverage, and once the infor,t~ation is
known, the remaining damage survey reports can be settled.
It was pointed out that since the majority of clean-up and repair
operations were completed prior to the end of fiscal year 1993-94, the
payment is a reimbursement of costs incurred and can now be used to
fund current operating needs, which include the following:
school share of disaster funding ($15,273.00) - costs
incurred by the Roanoke City Schools for debris removal
and other clean up from the ice storm;
Water Fund costs incurred ($3,465.00) - for clearing of fire
trails around Carvins Cove as a result of the ice storm;
404
reimbursement to City operating departments for cost of
storm clean-up incurred during fiscal year 1994-95
($30,303.00) - the departments of Solid Waste
Management, Recycling, and Parks and Grounds
Maintenance incurred costs related to the February ice
storm clean-up, which included rental of equipment (tub
grinder - $26,000.00), fuel costs ($204.00), and personnel
costs ($4,099.00) for operation of the equipment; that
funds were not budgeted in the currant year accounts to
pay for these coats;
funding for office renovations/rental for the Office of Real
Estate Valuation ($62,513.00) - provides for renovation of
existing office space in the Municipal Building, furniture
and equipment and office rental for the residential
assessment team; that renovation costs for the existing
office space is anticipated to be $27,300.00; that in
addition, office space will be leased for the residential
assessment team at a rantal cost of $2,003.29 per month;
that office rental for the months of March through June
will cost $8,013.16; that furnishings and equipment for
both locations will be $27,200.00;
funding for the Regional Economic Development
Partnership ($48,199.00) - the Roanoke Valley Economic
Development Partnership requested $144,596.00 ($1.50 per
capita) in funding from the City of Roanoke for fiscal year
1994-95; that in the General Fund operating budget, a
funding allocation of $96,397.00 ($1.00 per capita) was
approved; that the remaining $48,199.00 requested was
not funded with the understanding that funds would be
identified and appropriated during the current fiscal year;
and
increase in General Fund Contingency ($85,072.00) - the
balance remaining can be deposited in the General Fund
Contingency account to be available for unforeseen
operating needs, with the new balance in that account to
be $326,863.00.
The City Manager recommended that Council appropriate
funding, in the amount of $244,825.00, to the following accounts:
405
Transfer to School Fund
I Account No. 001-004-9310-9530 $15,273.00
Transfer to Water Fund
Account No. 001-004-9310-9502 3,485.00
Recycling
Account No. 001-052-4211-1003
Account No. 001-052-4211-3070
3,935.00
20,000.00
Solid Weeta Management
Account No. 001-052-4210-2038
2O4.00
Parks and Grounds Maintenance
Account No. 001-052-4340-1003
164.00
Office of Real Estate Valuation
Account No. 001-023-1235-3075
Account No. 001-023-1235-9015
Account No. 001-023-t 235-9020
8,013.00
27,200.00
27,300.00
Regional Economic Development Agency
Account No. 001-002-7220-3718
Contingency
Account No. 001-002-9410-2199
48,199.00
85.072.00
.44.929.oo
The City Manager further recommended that the Director of
Finance be authorized to increase the revenue estimate for Account No.
001-020-12340709, Ice Storm of 1994, to appropriate $3,485.00 to Water
Fund expenditure Account No. 002-056-2160-2010, and to increase the
revenue estimate in Water Fund Account No. 002-020-1234-0951.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
406
ACTION:
(#32350-012395) AN ORDINANCE to amend and reordsin certain
sections of the 1994-95 General and Water Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 41.)
Mr. McCadden moved the adoption of Ordinance No. 32350-
012395. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ........................ -5.
NAYS: None ............................................ -0.
(Council Members Parrott and White were absent.)
WATER RESOURCES-STREETS AND ALLEYS: The City Manager
submitted a written report advising that on September 13, 1993, Council
accepted a bid submitted by H. Hamner Gay & Co., Inc., for Carvins
Cove Filter Plant Improvements - Phase II, Contract B-I, with work
having comme.n, ced as of October 7, 1993; and the project is nearing
completion, w,th all work expected to be completed by the end of
January 1995.
It was further advised that the project extends a water main from
Florist Road near Orlando Street southward to the Hollins Road
crossing of the railroad near old Mountain Road; that the proposed
water main crossed Hershberger Road and Williamson Road, with the
original plan calling for both of the crossings to be installed by boring
or tunneling; that the contractor was allowed to install both of the
crossings by open cut excavation because of the presence of other
utilities and rock; that after the work was completed, the contractor
requested payment for the crossings at the bid price for a bored
crossing, which request was denied because the cost of open cut
excavation is significantly lower than the cost to bore or tunnel; that the
contractor has made several proposals for additional compensation
alleging extra work was required to install the water crossings due to
high traffic volumes, time constraints and the presence of existing
utilities, with all proposals having been rejected because of excessive
costs; that the contractor's current request for additional compensation
is based upon actual costs and is considered fair and full
compensation for all work involved; that the actual cost of labor,
407
equipment and materials for the two crossings have been submitted by
I the contractor and review, ed by City staff; and the proposed Change
Order .No. 2 is a net credit in the amount of $47,413.56, with the current
financial status of the contract, as follows:
Original Contract Amount
Change Order No. 1
Proposed Change Order No. 2
$2,924,017.00
3,220.00
( 47,413.56~
New Contract Amount
The City Manager recommended that Council approve the City
Manager's issuance of Change Order No. 2 to the contract with
H. Hamner Gay & Co., Inc., in the credit amount of $47,413.56 and zero
additional calendar days for completion of the work.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency ordinance:
(f~32351-O12395) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 2 to the City's contract with H. Hamner
I Ga & Co. inc.. in connection with Carvins Cove Filter Plant
Improvements - Phase II, Contract B-t; and pro~nd,ng for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 43.)
ACTION:
Mr. McCadden moved the adoption of Ordinance No. 32351-
012395. The motion was seconded by Mrs. Bowies and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ...................................................... 5.
NAYS: None ..................................................... -0.
(Council Members Parrott and White were absent.)
WATER RESOURCES-STREETS AND ALLEYS: The City Manager
submitted a written report advising that on June 28, 1993, Council
accepted a bid submitted by H. Hamner Gay & Co., Inc., for Carvins
Cove Filter Plant Improvements - Phase II, Contract C-2, with work on
408
the project having commenced aa of August 12, 1993; and the project
is nesdng completion, with all work expected to be completed by the
end of January.
It was further advised that the project extends a water main from
13th Street, S. E., at the Roanoke River along Riverland Road to the
general vicinity of Walnut Avenue and includes two water storage tanks
and a pump station; that two items of work related to the ground
storage water tank were omitted from the original bid, which include
fencing around the tank area and a drain line for the tank; that both
items have been authorized to avoid delay claims or additional
mobilization costs, with the value of the fencing to be $6,500.00 and the
drain line to be $1,500.00; that the Project Manager agreed to pave a
driveway for Douglas W. McDaniel, Sr., and Patricia L McDaniel as full
compensation for a water easement on the same property; that the
subject water easement is approximately 2,000 feet long, and follows
the McDaniel driveway for approximately 1,300 feet, which area would
require in-kind restoration, with the total length of the driveway being
approximately 1,600 feet; that the paving was omitted from the original
bid documents; that the cost of the required paving is $10,685.00; and
Change Order No. 3, in the amount of $18,685.00, will pay the cost of
the paving, the fencing around the water tank and the drain line for the
tank, with the financial status of the contract, as follows:
_
Original Contract Amount $2,334,635.00
Change Order No. 1 6,973.18
Change Order No. 2 ( 11,250.00)
Proposed Change Order No. 3 18.685.00
New Contract Amount
The City Manager recommended that Council approve the City
Manager's issuance of Change Order No. 3 to the City's contract with
H. Hamner Gay & Co., Inc., in the amount of $18,685.00, and zero
additional calendar days for completion of the work.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
409
(~32352-012395) AN ORDINANCE approving the City Manager's
I issuance of Change. Order No. 3 to the City's contract with .Fl... Hamner
Gay & Co., Inc., ,n connection ,.w~.th Carvina Cove F,Itsr Plant
Improvements - Phase II, Contract C-2, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. ST, page 44.)
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32352-012395.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers .................... - ....................-5.
NAYS: None ........................................... -0.
(Council Members Parrott and White were abasnL)
POLICE DEPARTMENT-SEWERS AND STORM DRAINS-
BUILDINGIBUILDING DEPARTMENT-CITY EMPLOYEES-UTILITY LINE
SERVICES-EMERGENCY MEDICAL SERVICES-FLEET MAINTENANCE
FUND-EQUIPMENT: The City Manager submitted a written report
I advising that bulk .refuse containers ars located at various City facilities
and require collection services to be performed on a scheduled basis;
that in a cooperative effort with the Roanoke Redevelopment and
Housing Authority, specifications were developed and along with a
request for quotations were sent to seven vendors currently listed on
the City's bid list; that the Roanoke City Schools ars currently under an
agreement for bulk collection service and could not participate at this
time; and that three bids were received and publicly opened and read
on Decemi~er 2, 1994, with the lowest responsible bid being submitted
by BFI, Inc.
The City Manager recommended acceptance of the bid submitted
by BFI, Inc., for a 24 month period, for the cost of $25.00 per unit, per
pickup, and rental of approximately eight containers per year for
various weekend special events at a cost of $1.50 per unit, per day.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
410
ACTION:
"A RESOLUTION accepting a bid made to the City for providing
bulk container collection service; and rejecting all other bids made to ·
the City."
Mr. McCadden moved the adoption of the Resolution. The
motion was seconded by Mre. Bowies.
Mr. McCadden Inquired as to how long ago the previous contract
was enacted; whereupon, Mr. D. Darwin Roupe, Manager of General
Services, advised that the contract was entered into one year ago. Mr.
McCadden questioned the reason for the increase from $19.80 to $25.00
in a one year period; whereupon, Mr. Roupe explained that there has
been an increase in the tipping fee at the landfill, as well as the fact that
this is a two year contract. Mr. McCaddsn inquired as to whether the
bids have I~=n compared with those in other localities; whereupon, Mr.
Roupe advised that this bid is a cooperative bid with the Roanoke
Redevelopment and Housing Authority, with the bids having been
collectively sought, and that it had been anticipated that the School
Board would participate in the bid, however, the schools are currently
engaged in a contract.
Mr. McCadden commented that, in his opinion, an increase from
$19.80 to $25.00 per unit for a two year period for bulk container service []
is a massive increase.
Mr. Edwards inquired of Mr. Roupe as to whether he had an initial
estimate as to the anticipated amount of the bids; whereupon, Mr.
Roupe advised that he did not have an initial estimate, other than the
bids from the prior year. Mr. Edwards stated that this seems to be a
steep increase for one year without a good reason and he would feel
more comfortable having some explanation as to what the rationale is
for the substantial increase.
Mr. William F. Clark, Director of Public Works, pointed out that
the amount the City pays for refuse collection increased by $5.00 per
ton one year ago and that amount will increase another $5.00 next year,
and that the increase is due to the agreement with the Roanoke Valley
Resource Authority to handle the trash through the Transfer Station
and haul it by mil to the Smith Gap Landfill; and that since the City has
experienced those kinds of increases, he would not be surprised that
the commercial sector has likewise experienced similar cost increases
per ton.
411
Mr. Edwards stated that he is not satisfied that the City should be
paying such a substantial increase in a one year period and he would
lika to asa a further review as to what the reasons are for these steep
increases.
Ms. Wyatt also expressed concom with the increase in cesta, and
stated that it is her understanding that BFI, Inc. has a contract in
Bedford, and requested that the staff contact Bedford officials to
determine whether Bedford is paying a like amount for this service. Mr.
Roupe advised that he would contact the appropriate person in Bedford
to obtain this information.
Mr. McCadden offered a substitute motion that action on the
matter be postponed until the regular meeting of Council on Monday,
February 13, 1995, pending receipt of further information. The motion
was seconded by Mr. Edwards and adopted.
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a
written report advising that the Virginia Housing Partnership Fund
(VHPF) is provided by the Virginia Department of Housing and
Community Development (DHCD) for various housing assistance
activ, iti.es; that the City has received significant funding as a program
I from the VHPF in years, including a $260,000.00
admlnl.strator
rece.n.t
allocation for the Rental Rehabilitation Program and a $540,000.00
allocation for the Urban Rehabilitation Program in 1994; that
HomeSTART is a new $8.6 million program of the VHPF recently
announced by DHCD to provide $6.0 million in three per cent 30 year
second mortgages and $2.6 million in zero interest forgivable deferred
payment loans directly to eligible home buyers (estimated 600-600
recipients statewide) for up to 25 per cent of the property's acquisition
cost, thereby significantly reducing the amount of cash needed (to as
little as $$00.00) to purchase a home and reducing home buyer's
monthly house payment; that HomeSTART loans will be made directly
to home buyers by DHCD only in areas with approved local program
administrators on a first-come, first-sarve basis statewide; that local
administrators will not receive allocations or reservations for funds and
no funds will pass through local administrator accounts; that program
administrators will be responsible for local program design, delivery
and marketing; that the City Administration wishes to submit an
application to the Virginia Department of Housing and Community
Development to be approved as a HomeSTART program administrator;
and endorsement of submission of an application by Council is
required by the DHCD.
412
The City Manager recomntended that he be authorized to submit
mr
an appli.c?.tion for approval as a .HomeSTART pr~.ram administrator to []
the Virginia Deparlment of Housing and Commumty Development; and
that he be authorized to execute appropriate documents, in a form to be
approved by the City Attomey, designating the City as a HorneSTART
program administrator, if and when approved by DHCD.
(For full text, see report on fils in the City Clerk's Office.)
Mr. McCadden offered the following resolution:
(#32353-012395) A RESOLUTION authorizing the City Manager
to submit an application with the Virginia Department of Housing and
Community Development, in conjunction with the City of Roanoke
Redevelopment and Housing Authority, for approval of the City and the
City of Roanoke Redevelopment and Housing Authority as a
HomeSTART program administrator, and to execute other
documentation, if the application is approved.
(For full text of Resolution, see Resolution Book No. 57, page 45.)
The Assistant City Manager pointed out that the Resolution had
been revised to include the Roanoke. Redevelopment and Housing []
Authority in the application, and explmned that the Housing Authority
had expressed an interest in being included in the application, and it
was decided that both programs would be stronger if a joint application
was made; and therefore, the revised Resolution provides for a joint
application by the City of Roanoke and the Roanoke Redevelopment
and Housing Authority.
Upon question from Mr. Edwards, Mr. H. Daniel Pollock, Housing
Development Coordinator, provided an explanation of the role of a
HomeSTART program administrator.
Mr. McCadden inquired as to the effect of a joint application of
the City and the Roanoke Redevelopment and Housing Authority as far
as any obligation from one to the other because of the joint filing;
whereupon, Mr. Pollock stated that the responsibilities of program
administrator will be shared between the City and the Housing
Authority; that the City and the Housing Authority have individually
been program administrator on a number of programs from the State,
413
and this is the first time the City has formally shared responsibility or
submitted a Joint application for program administration; and that the
details of thoss arrangements will be worked out through negotiations
with the City and Housing Authority administrations.
ACTION:
Mr. McCadden moved the adoption of Resolution No. 32353-
012395. The molion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers .......................... - .............. -5.
NAYS: None ..................................... -0.
(Council Members Parrott and White were absent.)
EASEMENTS-CITY PROPERTY-ROANOKE VALLEY RESOURCE
AUTHORITY: The City Manager submitted · written report advising that
the City of Roanoke is the owner of 64.0 per cent, interest in a tract of
land encompassing approximately 241 acres in southeast Roanoke
County, with Roanoke County owning 31.2 per cent and the Town of
Vinton owning 4.8 per cent, which property has been used since 1976
I b.y the Roanoke. Valley Regional Solid Waste Management Board to
d,spose of sol,d waste, pursuant to the July 23, 1975 Landfill
Agreement between the City of Roanoke, Roanoke County and the
Town of Vinton; that the Landfill Agreement, which expires on July 31,
1995, provides that "should the agreement be terminated or should
none of the parties desire to establish a regional recreational area or
other authorized use as hereafter agreed by the parties, the property
utilized for landfill purposes shall be sold at public auction to the
highest bidde~"; that sale of property previously used as a landfill is not
feasible due to State and Federal regulations, which require stringent
closure and post closure procedures; that very few entities now wish
to own a closed landfill, and the party responsible for operating a
landfill must ensure continuing compliance with State and Federal
regulations; that closure and post closure care responsibilities have
been contracted by the City of Roanoke, Roanoke County, Town of
Vinton and Roanoke Valley Regional Solid Waste Management Board
to the Roanoke Valley Resource Authority; that interest and discussion
in recent months concerning eventual disposition of the property has
centered around conveying an easement interest to the U. S.
Department of the Interior for the Blue Ridge Parkway spur, protection
414
ACTION:
buftsm leading to the Explore Project, and a lease or f.ea simple sale to
the Virginia Recreation Authority of certa!n surface rights, to manage ·
projects such as animal grazing, nature tra, le, etc; that donation by the
City, County and Town of fee simple title to the Authority has been
suggested by letter dated January 24, t994, from the Authority; that a
condition of acceptance of title by the Authority is guidance, if any, the
current property holders would care to recommend regarding
subsequent property disposition, management and utilization; that
dieposal of solid waste at the landfill ceased on May 14, 1994; that
restrictive use covenants have been requested by the National Park
Service and are necessary to protect the Authority and the City, County
and Town from future environmental liability, with the uses being more
fully described in the Declaration of Protective Covenants, which is
attached to the City Manager's report.
The City Manager recommended that Council approve the
execution and recordation of the Declaration of Protective Covenants
and a deed of easement for a certain 89.964 acre easement to the
Federal Govemment and a dccd of donation of the City's interest in the
former landfill property in southeast Roanoke County to the Roanoke
Valley Resource Authority, subject to the following conditions:
subsequent transfer(s).of property right(s) ara to be at no ·
expense to the Authority; and
Roanoke County and the Town of Vinton agree to execute
and record the Declaration of Protective Covenants, a
d=cd of easement to the Federal Government, and a deed
for donation of their property interest to the Roanoke
Valley Resource Authority.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards moved that the following ordinance be placed upon
its first reading:
(#32354) AN ORDINANCE authorizing the application of
restrictive covenants to the former landfill property located in the
Dundee Section of Southeast Roanoke County; authorizing the
conveyance of an easement over such property to the United States of
415
America for right-of-way for a Blue Ridge Parkway spur; and
authorizing conveyance of the City's sixty-four per cent (64%) interest
in such property to the Roanoke Valley Resource Authority.
(For full text of Ordinance, see Ordinance Book No. 57, page 54.)
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers ............................................ -5.
NAYS: No;:.:
(Council Members Parrott and White were absent.)
SEWERS AND STORM DRAINS-GENERAL SERVICES-HUMAN
DEVELOPMENT-PUBLIC WORKS-UTILITY LINE SERVICES-CMERP-
EMERGENCY MEDICAL SERVICES-FLEET MAINTENANCE FUND-
EQUIPMENT: The City Manager submitted a written report
recommending acceptance of the lowest responsible bids submitted for
certain vehicular equipment for. various City departments.
I (For full text, see report on file ,n the City Clerk's Office.)
The Mayor requested that the matter be held over until the end of
the agenda in the event that Mr. Parrott may arrive, inasmuch as it
would be necessary for him to abstain from voting and the measures
would require four aff~¢,,ative votes. The Mayor advised that without
objection, the matter would be held over to the end of the agenda.
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL
REPORTS: The Director of Finance submitted the financial report for
the City of Roanoke for the month of December, 1994.
(For full text, see financial report on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the financial report be received and
filed. The motion was seconded by Mrs. Bowles and adopted.
416
ACTION:
CITY ATTORNEY:
LEGISLATION-EMERGENCY SERVICES-VIRGINIA
TRANSPORTATION MUSEUM-GRANTS-HARRISON HERITAGE
CENTER-TOURISM-ARTS COUNCIL OF ROANOKE VALLEY-CENTER IN
THE SQUARE: The City Attorney submitted a written report advising
that during the joint meeting of City Council and the Roanoke County
Board of Supervisors held on Monday, January 9, 1995, M. Rupert
Cutler, Executive Director of Explore, advised of the Governor's
proposal to reduce the State appropriation for Explore by 50 per cent
during the second year of the current Biennium; that Council expressed
cone. em with respect to the reduction, as well as proposed reductions
for other Roanoke Valley cultural agencies; that the Office of the City
Attorney has drafted a resolution urging the Governor and General
Assembly to restore funding to Roanoke Valley cultural agencies for the
second year of the 1994-96 Biennium; that the resolution identifies
seven Roanoke Valley cultural agencies that receive direct funding from
the Commonwealth of Virginia and four agencies that receive indirect
funding through grants from the Virginia Commission for the Arts; and
the Governor's proposed budget amendments recommend a reduction
in funding for the Virginia Commission for the Arts in the amount of
33.1 per cent for the second year of the Biennium, therefore, local
gra? f?m the Commi.,.aion ca,
cuJtureJ
agencies
that
receive
reasonably expect considerable reductions ,n the,r grant fund,ng during
the second year of the Biennium.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following resolution:
(#32355-012395) A RESOLUTION urging the Govemor and the
General Assembly to restore funding to Roanoke Valley cultural
agencies for the second year of the 1994-96 Biennium.
(For full text of Resolution, see Resolution Book No. 57, page 47.)
Mr. Edwards moved the adoption of Resolution No. 32355-
012395. The motion was seconded by Mrs. Bowles.
The Mayor inquired if there were persons present who would like
to address the matter; whereupon, George W. Logan, Chairman of the
Board, Center In The Square, appeared before Council and urged the
adoption of the Resolution. He encouraged the City's continued
support of Center In The Square and its activities, and stated that he
417
sees Center In The Square as an economic development tool and
secondly, as an educational institution; that although it is a cultural
institution that houses cultural facilities, he is not aware of any
economic development effort or prospect that The Regional Partnership
or other entity may launch in this area that has not included Center In
The Square on its tour; and that he is very appreciative of the City"s
continued leadership and support of Center In The Square and
encouraged Council's adoption of the Resolution urging the Governor
not to cut funding to Center In The Square.
Mr. Logan further stated that he is personally very opposed to the
repeal of the BPOL tax inasmuch as he believes it upsets the historical
order of localities' finances, and in his opinion, the tax is a cost of
doing business and it is a level playing field aa long as it is applied
uniformly across the political subdivision. He again expressed
appreciation for the City's leadership position in support of Center In
The Square.
Mr. Edwards expressed appreciation t.o Mr. Logan for .his
comments. He referred to one paragraph conts, ned in the Resolut, on
which speaks directly to Center In The Square and commented that the
Mini(et area has been tumed into a thriving commercial area; that these
I cultural agencies also provide educational opportuni~es and .resources
to education, as well as augment tourism by provid,ng tourist dollars
to businesses, retail establishments and recreation facilities; and that
the cultural agencies also augment economic development by
attracting industry to the Valley and retaining existing businesses.
Ms. Wyatt expressed appreciation to Mr. Logan for his comments
in opposition to repeal of the BPOL tax, and agreed that from her
perspective as a teacher, Center In The Square is a great teaching tool.
The Mayor recognized Mr. Jim Sears, President of Center In The
Square, for his presence.
Resolution No. 32355-012395 was adopted by the following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ............................................. 5.
NAYS: None
(Council Members Parrott and White were absent.)
418
ACTION:
CITY CODE-COUNCIL: The City Attorney submitted a written
report advising that during the Council meeting held on Monday,
January 9, 1995, the Office of the City Attorney was requested to
prepare an ordinance to amend Rule 1 of City Council's Rules of
Procedure to provide that the regular meetings of Council held on the
second and fourth Mondays of each month shall commence at 3:00
p.m., rather than 10:00 a.m., as currently provided, with no change
being made with respect to public hearings which will continue to be
held at 7:00 p.m., on the second Monday of each month.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#32356.012395) AN ORDINANCE amending and reordaining Rule
1, Reuular meetings, of §2-15, Rules of orocedure, of the Code of the
City of Roanoke (1979), as amended, to provide for a new schedule of
regular meetings of City Council effective February 13, 1995; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page $0.)
M.a. Wyatt moved the adoption of Ordinance No. 32356-012395.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members McCadden, Wyatt, BOwles, Edwards
and Mayor Bowers ..................................................... 5.
NAYS: None ................................... -0.
(Council Members Parrott and White were absent.)
WATER RESOURCES: The City Attomey submitted a written
report advising that the City sells surplus water to Roanoke County
under the August 13, 1979 Water-Sewer Contract ("1979 Contract"),
which relates to the ownership and conveyance of certain water and
sewer lines and the sale of surplus water to the County by the City for
a term of 30 years; that for t3 years, Roanoke County has made timely
payments to the City for water delivered under the t979 Contract,
however, in t992, the County declined to pay certain charges, and on
August 11, 1992, the City of Roanoke filed suit against the County; that
419
while the parties have litigated, productive discussions have been held
in an effort to amicably resolve the differences; and Council has
recently been briefed during Executive Session on two occasion· with
respect to a proposed settlement.
The City Attorney recommended execution of an Addendum to
the Water-Sewer Contract between the City of Roanoke end Roanoke
County, dated August 13, 1979, end diemissal of the litigation between
the City and the County, with the most important feature· of the
Addendum summarized, as follows:
The County will pay the City $1,250,535.86 upon
execution of the Addendum to the 1979 Contract,
with the foregoing figure representing the total
amount withheld by the County through
September 30, 1994, plus interest at the rate of four
per cent (see Section I of Addendum).
a The Addendum extends the term of the 1979
Contract from August 13, 2009 through June 30,
20t5 (see Section 9 of Addendum).
I · The City will continue to sell bulk water to the
County pursuant to a new revenue driven formula;
that under the new formula, the rate charged to City
customers will first be calculated, then the County
rate will be calculated by applying a multiplier to the
City rate; and for the first 15 fiscal years, the
multiplier will be 1.25, and for the final six fiscal
years, the multiplier will be 1.125 (see Section 2 of
Addendum).
S
The County will take from the City not less than the
minimum quantities of water set out in Section 3 of
the Addendum.
The County agrees to pay the City for water from
revenues of the County water system and to fix its
water rates at a level that will be sufficient to pay
the City for water delivered and other charges
against the system, which provision addresses an
alleged constitutional defect in the 1979 Contract
(see Section 4 of Addendum).
42O
ACTION:
ACTION:
· The City agrees to dismiss its litigation against the
County (sss Section I of the Addendum). ~
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following resolution:
(#32357-012395) A RESOLUTION authorizing execution of an
Addendum to the Water-Sewer Contract between the City of Roanoke
and County of Roanoke, dated August 13, 1979; and authorizing the
dismissal of certain litigation pending between the City and County.
(For full text of Resolution, see Resolution Book No. 57, page 51.)
Mr. Edwards moved the adoption of Resolution No. 32357-
012395. The motion was seconded by Mm. Bowles and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ................................................. 5.
NAYS: None ................................................... -0.
!
{Council ~embers Parrott and White were absent.)
CITY CLERK:
SCHOOLS: The City Clerk submitted a written report advising of
expiration of the terms of office of C. Nelson Harris and Clubert G. Poff,
as Trustees of the Roanoke City School Board on June 30, 1995, and
that applications for the upcoming vacancies will be received in the City
Clerk's Office until 5:00 p.m., on Friday, March 10, 1995.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles moved that the report be received and filed. The
motion was seconded by Ms. Wyatt and adopted.
SCHOOLS: Inasmuch as the three year terms of C. Nelson Harris
and Clubert G. Poff, as Trustees of the Roanoke City School Board will
expire on June 30, 1995, the City Clerk submitted a written report
421
requesting that the following dates be established by Council in
connection with the selection process for School Board Trustees,
pursuant to Chapter 9, Educatioll, of the Code of the City of Roanoke
(1979), as amended:
On Monday, March 13, at 6:00 p.m., Second Floor Lobby of
the Municipal Building, 215 Church Avenue, S. W., Council
will hold an informal meeting (reception), which will be
open to the public with all candidates for school trustee.
On Monday, March 27, at 3:00 p.m., or as soon thereafter
as the matter may be heard, Council as a Committee of the
Whole, will review and consider all candidates for the
position of school trustee. At such meeting, Council shall
review all applications filed for the position and Council
may elect to interview candidates for such positions.
On Monday, Apd110, at 3:00 p.m., or aa soon thereafter as
the matter may be heard, Council will, by public vote,
select from the field of candidates, those candidates to be
accorded the formal interview and all other candidates will
be eliminated from the school trustee eelec, tion .process.
I The number of candidates to be granted the
!ntar~ew. shall
not exceed three times the number of positions available
on the Roanoke City School Board, should there be so
many candidates.
On Monday, April 24, at 3:00 p.m., or as soon thereafter as
the matter may be heard, Council will hold a public hearing
to receive the views of citizens.
On Thursday, April 27, at 6:00 p.m., in the City Council
Chamber, Council will hold a meeting for the purpose of
conducting a public interview of candidates for the
position of school trustee.
On Monday, May 8, at 3:00 p.m., or as soon thereafter as
the matter may be heard, Council will hold an election to
fill the two vacancies for terms commencing July 1, 1995,
and ending June 30, 1998.
(For full text, see report on file in the City Clerk's Office.)
422
ACTION:
ACTION:
M.s. Wyatt moved that Council concur in the recommendation.
The
motion
was
seconded by Mr. McCadden and adopted. ·
·
REPORTS OF COMMITTEES:
PURCHASE/SALE OF PROPERTY-CITY EMPLOYEES-WATER
RESOURCES: Council Member Delvis O. McCadden, Vice-Chairperson
of the Water Resources Committee, presented a written report on behalf
of the Committee, with regard to purchase of a vacant lot located on
Church Avenue, S. W.
A staff report advised that in September, 1994, a plan was
developed to address the Employee Parking recommendation; that on
December 12, 1994, Council approved the transfer of funds to allow for
the acquisition of property for the Employee Parking Project; that a
vacant lot on Church Avenue, S. W., Official Tax No. 1113408 has been
identified as a possible site to acquire to allow implementation of the
Parking project; that the property owner has agmc. d to sell the property
to the City of Roanoke for $t0,800.00; and the property has been
reviewed by Willard N. Claytor, Director, Real Estate Valuation, and the
amount proposed has been determined to be a fair price.
The
Water Resources Committee recommended that Council
authorize the purchase of a vacant lot on Church Avenue, S. W., Official
Tax No. 1113408, for the amount of $10,800.00.
(For full text, see reports on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency ordinance:
(#32358-012395) AN ORDINANCE providing for the acquisition
of real estate commonly known as a vacant lot located on Church
Avenue and identified by Roanoke City Tax Map No. 1113408, upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 53.)
Mr. McCadden moved the adoption of Ordinance No. 32358-
012395. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
423
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
I and Mayor Bowers -- , -5.
NAYS: None ................................... -0.
(Council Members Parrott and White were absent.)
BUDGET-SEWERS AND STORM DRAINS-EASEMENTS-TAXES-
WATER RESOURCES: Council Member Delvia O. McCadden, Vice-
Chairperson of the Water Resources Committee, presented a written
report on behalf of the Committee, with regard to acquisition of certain
property rights needed by the City for construction of six Infiltration/
Inflow Reduction Program projects.
A staff report advised that the City of Roanoke, Roanoke County,
City of Salem, Town of V1nton and Botetourt County received a Special
Consent Order from the State Water Control Board in June, 1992, to
address the infiltration/inflow (I/I) being experienced at the Water
Pollution Control Plant; that the .Sewerebed Evaluation Plan was
submitted to the State Water Conbol Board on September 9, 1992; that
correcting problems in six of the 15 sawersheds identified was deemed
to be the most cost-effective and would have the most significant
I impact on reducing I/I to the plant;.that a consultant contract .awarded
at the regular meeting of Council held on March 8, t993, included
various design services identified through the sewershed
infiltration/inflow reduction studies; that the contract anticipated
subsequent phases to be based on preliminary design studies; and two
projects under construction, PC-1 and PC-2, have been completed.
I,
It was further advised that six projects are currently under
design, with construction on certain projects to begin as early as
March, 1995, if the necessary property rights have been acquired; that
the majority of the proposed construction will take place in existing
sanitary sewer easements; that some existing sanitary sewers are
being relocated to minimize impact to structures in the vicinity, which
will require the acquisition of replacement easements; that, in addition,
existing easements do not provide for the temporary use of adjacent
property for construction purposes (construction easements),
therefore, the City needs to acquire additional easement rights to
construct the projects; and authorization is needed to move forward
with title work, appraisals, negotiations, and closings for acquisition of
property rights, which are to be permanent easements and construction
aasemeRts.
424
ACTION:
The Water Resources Committee recommended that Council
authorize the acquisition of all prope .fly rights needed in connection
with the six projects currently being des,gned, as shown on Attachment
A to the report of the Water Resources Committee and providing that
no insurmountable environmental problems are encountered, with said
property rights to be permanent and temporary construction easements
across property as outlined in Attachments B, C, D and E.
(For full text, see reports on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency budget
ordinance:
(~32359-012395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Sewage Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 54.)
Mr. McCadden moved the adoption of Ordinance No. 32359-
012395. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers .................................................. 5.
NAYS: None..
(Council Members Parrott and White were absent.)
Mr. McCadden offered the following emergency ordinance:
(#32360-012395) AN ORDINANCE providing for the acquisition
of property rights needed by the City for the construction of the
Infiltration/Inflow Reduction Program; authorizing the City Manager to
fix a certain limit on the consideration to be offered by the City;
providing .f. or the City's a. cquisition of such pro.perry righ~ by
condemnat, on, under certa,n circumstances; authorizing the C,ty to
make motion for the award of a right of entry on any of the parcels for
the purpose of commencing the project; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 55.)
!
425
ACTION: Mr. McCadden moved the adoption of Ordinance No. 32360-
012395. The motion was seconded by Mrs. Bowies and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ...................... - ...... -- ....... --5.
(Council Members Par~ott and White were abesnL)
BUDGET-EASEMENTS-TAXES-BRiDGES-CAPITAL
IMPROVEMENTS PROGRAM-WATER RESOURCES-STREETS AND
ALLEYS: Council Member Delvis O. McCadden, Vice-Chairperson,
Water Resources Committee, presented a report on behalf of the
Committee, with regard to acquisition of certain property rights needed
by the City for construction of the Walnut Avenue Bridge Replacement
project.
A staff report advised that the Walnut Avenue Bridge over the
Roanoke River was built in the 1890'a; that the bridge was raised to
match the grade of the new bridge over the railway tracks in the 1920's,
with the lest major work being pe. rformed in 1977 when the bridge was
painted; that inspection of the bridge is made on an annual basis; that
in the past several years, inspection has determined that the major
components of the bridge are in marginal or poor condition; that the
load rating analysis was performed in November, 1993; that the posted
limit has been reduced from ten tons to eight tons, which limits the use
of the bridge; that a preliminary engineering report has been
completed; that the Walnut Avenue Bridge replacement is currently
under design, with construction scheduled to begin in the fall of 1995;
and authorization is nc-..ded to move forward with title work, appraisals,
negotiations, and closings for acquisition of property rights as shown
on Attachment A to the report of the Water Resources Committee.
The Water Resources Committee recommended that Council
authorize the acquisition of all property rights needed in connection
with the Walnut Avenue Bridge project, and appropriate $60,000.00 from
the Transfer to Capital Projects Account No. 001.004-9310-9508 to the
Walnut Avenue Bridge Replacement Account No. 008.052-9684-9003.
(For full text, see reports on file in the City Clerk's Office.)
426
ACTION:
ACTION:
Mr. McCadden offered the following emergency budget
ordinance: i
(#32361-012395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 67.)
Mr. McCadden moved the adoption of Ordinance No. 32361-
012395. The motion was seconded by Mrs. Bowies and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers .............................. 5.
NAYS: None
(Council Members Parrott and White were absent.)
Mr. McCadden offered the following emergency ordinance:
(#3236.2-012395)
AN ORDINA.N. CE providing for the acquis!tion tt
of property rights needed by the City for the Walnut Avenue Bridge
Replacement Project; setting a certain limit on the consideration to be
offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; authorizing the
City to make motion for the award of a right of entry on any of the
pamels for the purpose of commencing the project; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 58.)
Mr. McCadden moved the adoption of Ordinance No. 32362-
012395. The motion was seconded by Mrs. Bowles and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ............................................. -5.
NAYS: None .................................................... -0.
(Council Members Parrott and White were absent.)
427
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 32341 pe,,,,anentiy
vacating, discontinuing and closing a certain segment of 19th Street,
N. W., located between Loudon Avenue to the north and Centre Avenue
to the south, and bounded by Block 23 of Hyde Park Subdivision to the
west and by Block 22 of Hyde Park Subdivision to the east; and a
certain segment of a 15-foot wide alley running from 19th Street
eastward approximately 240 feet to the wastsmmoet boundary of the
tract referred to as Official Tax No. 2211814, being the same portion of
the alley located directly south of the applicant's property, having
previously been before the Council for its first reading on Monday,
January 9, 1995, mad and adopted on its first reading and laid over, was
again before the body, Mr. McCedden offering the following for its
second reading and final adoption:
(#32341-012395) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 57, page 29.)
Mr. McCadden moved the adoption of Ordinance No. 32341-
012395. The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowies, Edwards
and Mayor Bowers ............................................ $.
NAYS: None ................................................. -0.
(Council Members Parrott and White were absenL)
STREETS AND ALLEYS: Ordinance No. 32342 permanently
vacating, discontinuing and closing a ten-foot wide alley extending
from 25th Street to an alley running from Shenandoah Avenue to 24th
Street, N. W., having previously been before the Council for its first
reading on Monday, January 9, 1995, read and adopted on its first
reading and laid over, was again before the body, Mrs. Bowies offering
the following for its second reading and final adoption:
428
ACTION:
ACTION:
(#32342-012395) AN ORDINANCE permanent!y vacating,
discontinuing and closing a certain public right-of-way re.the City of
Roanoke, Virginia, as ars more particularly described here,nafter.
(For full text of Ordinance, see Ordinance Book No. 57, page 31.)
Mrs. Bowles moved the adoption of Ordinance No. 323424)12395.
The motion was seconded by Mr. McCedden and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ........................................... 5.
NAYS: Non--
(Council Members Parrott and White were absent.)
STREETS AND ALLEYS: Ordinance No. 32343 permanently
vacating, discontinuing and closing a certain segment of First Street,
S. E., located in the Orchard Hill Subdivision, adjacent to property at 21
Highland Avenue, S. E., identified as Official Tax Nos. 4021501,
4021502, 4021409 and 40.2.1401; and a ce~tsin segment of an alley which
divides the property frontin.g, on the 900 block ~ So~h Jefferson Street
and property fronting on F,rst Street, S. W., ,dent,fled as Official Tax
Nos. 1021811, 1021808, 1021807, 102805, 1021812, 1021813, 1021814,
1021815 and 1021810, having previously been before the Council for its
first reading on Monday, January 9, 1995, read and adopted on its first
reading and laid over, was again before the body, Mrs. Bowles offering
the following for its second reading and final adoption:
(#32343-012395) AN ORDINANCE permanently vacating,
discontinuing and closing certain public rights-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 57, page 33.)
Mrs. Bowles moved the adoption of Ordinance No. 323434)12395.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
429
AYES: Council Members McCadden, V~/att, Bowles, Edwards
I and Mayor Bowers .............. --~ ................ 5.
NAYS: None ........................................ .0.
(Council Members Parrott and White wars absent.)
ZONING: Ordinance No. 32344 rezoning a tract of land located
at 5175 Peters Creek Road, N. W., deecdbed as Official Tax No.
6600102, from LM, Light Manufacturing District, to C-1, Office District,
subject to certain conditions proffered by the petitioner, having
previously been before the Council for its first reading on Monday,
January 9, 1995, read and adopted on its first reading and laid over, was
again before the body, Mr. McCadden offering the following for its
second reading and final adoption:
(~32344-012395) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 660 Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
I ACTION:
(For full text of Ordinance, see Ordinance Book No. 57, page 36.)
McCadden moved the adoption of Ordinance No. 32344-012395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ................................................. --5.
NAYS: None
(Council Members Parrott and White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 11:11 a.m., the Mayor declared the meeting in recess.
430
ACTION:
ACTION:
At 11:42 a.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Members Parrott and White.
COUNCIL: With respect to the Executive Session just concluded,
Ms. Wyatt moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Edwards and adopted by the following vote:
AYES: Council Members McCadden, Wyatt, Bowles, Edwards
and Mayor Bowers ..................................... 5.
NAYS: None
(Council Members Parrott and White were absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING: The Mayor
advised that there is a vacancy on the City Planning Commission,
created by the resignation of Paul C. Buford, and called for nominations
to fill the vacancy.
Ms. Wyatt placed in nomination the name of D. Kent Chrisman.
There being no further nominations, Mr. Chrisman was elected
as a member of the City Planning Commission, for a term ending
December 31, 1998, by the following vote:
FOR MR. CHRISMAN: Council Members McCadden, Wyatt,
Bowles, Edwards and Mayor Bowers ............................... 5.
(Council Members Parrott and White were absent.)
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT:
The Mayor advised that there is a vacancy on the Personnel and
Employment Practices Commission, created by the resignation of Kitty
Boitnott, and called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of Alphonzo L.
Holland, Sr.
431
ACTION:
ACTION:
There being no further nominations, Mr. Holland was elected as
member of the Personnel and Employment Practices Commission, for
term ending June 30, 1997, by the following vote:
FOR MR. HOLLAND: Council Members McCadden, Wyatt,
Bowies, Edwards and Mayor Bowers ................................. -5.
(Council Members Parrott and White were absent.)
OATHS OF OFFICE-COMMITTEES-LEAGUE OF OLDER
AMERICANS: The Mayor advised that the one-year te,,, of Corinne B.
Gott as the City's representative to the Advisory Board of the League
of Older Americane will expire on February 28, 1995, and called for
nominations to fill the vacancy.
Mrs. Bowles placed in nomination the name of Corinne B. Gott.
There being no further nominations, Ms. Gott was reelected as
the City's representative to the Advisory Board of the League of Older
Americans, for a term ending February 28, 1996, by the following vote:
FOR MS. GOTT: Council Members McCadden, Wyatt, Bowles,
Edwards and Mayor Bowers .................................. 5.
(Council Members Parrott and White were absent.)
SEWERS AND STORM DRAINS-GENERAL SERVICES-HUMAN
DEVELOPMENT-PUBLIC WORKS-UTILITY LINE SERVICES-CMERP-
EMERGENCY MEDICAL SERVICES-FLEET MAINTENANCE FUND-
EQUIPMENT: The Mayor advised that the City Manager had requested
that his report recommending acceptance of the lowest responsible
bids submitted for certain vehicular equipment for various City
departments, be withdrawn from the agenda. The Mayor stated that
without objection, the matter would be withdrawn from the agenda.
432
There being no further business, the Mayor declared the meeting adjoumed
at 11:44 a.m.
ATTEST:
APPROVED
Sandra H. Eakin
Deputy City Clerk
David A. Bowers
Mayor
433
REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL
February 13, 1995
3:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, February 13, 1995, at 3:00 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Re_uulsr Meetings. of Section
2-15, Rules of Procedure. Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members John H. Parrott, W',lliam White, Sr., Linda F.
Wyatt, Elizabeth T. Bowies, John S. Edwards, Delvis O. McCadden and Mayor
David A. Bowers ................................................. 7.
ABSENT: None
OFFICERS PRESENT: W. Robert Herbert, City Manager, James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attomey; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
I The meeting was opened with a by Bishop Robert E. Tonkinson, Jr.,
pre. yer
Roanoke First Ward, Church of Jesus Christ Latter-Day Saints.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
SISTER CITIES: The Mayor advised that the Council was pleased
to host a luncheon earlier in the day in honor of a delegation from
FlorianOpolis, Santa Catarina, Brazil, who was visiting the City of
Roanoke in connection with a potential Sister City relationship;
whereupon, he requested that the City Attomey and the City Clerk
prepare a Proclamation declaring the City of FlorianOpolis, Santa
Catarina, Brazil, as Roanoke's Sister City; and that a resolution be
prepared for consideration by Council at its next regular meeting on
Monday, February 27, 1995.
(See Proclamation on file in the City Clerk's Office.)
434
ACTION:
The Mayor advised that all matters listed under the Consent
Agenda were cop.~idered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed fro. m the C.o. nssnt Agenda and considered separately. He
called specific attentmn to two requests for an Executive Session to
discuss personnel matters relating to vacancies on vadous authorities,
boards, commissions and committees appointed by Council; and a
matter relating to disposition of publicly held property, specifically
conveyance of a small portion of a parcel of land devoted to public use
for access purposes.
MINUTES: Minutes of the regular rnsstJng of City Council held on
October 10, 1994; a joint meeting of Council and the D-Day Memorial
Committee held on Monday, October t0, 1994; and the regular meeting
of Council held on Monday, October 24, 1994, were before the body.
(For full text, see minutes on file in the City Clerk's Office.)
Mrs. Bowles moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mr. McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
McCadden and Mayor Bowers .... _ ...... 7.
NAYS: None ............................................... -0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
435
ACTION:
ACTION:
Mrs. Bowies moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, W~att, Bowles, Edwards,
McCedden and Mayor Bowers ............... 7.
NAYS: None
CITY MANAGER-PURCHASE/SALE OF PROPERTY-CITY
PROPERTY-COUNCIL: A report of the City Manager requesting that
Council meet in Executive Session to discuss a matter relating to
disposition of publicly held property, specifically conveyance of a small
portion of a parcel of land devoted to public use for access purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter relating
to disposition of publicly held property, specifically conveyance of a
small portion of a parcel of land devoted to public use for access
purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Parrot',, White, Wyatt, Bowles, Edwards,
McCadden and Mayor Bowers ....... 7.
NAYS: None
BUDGE~-CITY EMPLOYEES-PERSONNEL DEPARTMENT: A
report of the C,ty Manager advising that personnel lapse is generated
due to employee turnover and vacancies in City departments; that for
the current fiscal year, salary savings of $755,000.00 ars projected as
a result of vacancies; and the following figures rsprsesnt the status of
Personnel Lapse for Fiscal Year 1994-95 aa of December 31, 1994, was
before Council.
436
Total Budgeted Personnel Lapse
($755,000.00)
First Quarter Personnel Lapse
Reduction
First Quarter Revenue Adjustment
Net First Quarter Reduction
$285,099.00
260,738.00
Second Quarter Personnel Lapse Generated
October
November
December
$105,224.00
146,042.00
69.245.00
$320.511.00
Less Revenue Adjustment
{$7.481,00)
Net Second Quarter Reduction
263.030.00
Personnel Lapse Balance Remaining
after Second Quarter
(S231.232.00)
(For full text, see report on file in the City Clerk's Office.)
ACTION: Mrs. Bowles moved that the report be received and filed. The il
motion was seconded by Mr. McCedden and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
McCadden and Mayor Bowers ........ 7.
NAYS: None
COMMITTEES-PLANNING-VIRGINIA TRANSPORTATION
MUSEUM-FIFTH PLANNING DISTRICT COMMISSION-GREENWAY
SYSTEM: A report of the City Manager advising that over the past year,
considerable interest has been expressed by citizens in the Roanoke
Valley in preserving open space and protecting viewsheds along the
Blue Ridge Parkway; and on November 28, 1994, Robert W. Fetzer and
Lucy R. Ellett made a presentation to Council emphasizing the
importance of gresnways (corridors of open space connecting separate
recreational, cultural and natural areas) and recommended that Council
appoint a greenways committee, was before the body.
437
It was explained that in the spring of 1994, the City, with the
cooperation of other Valley governments, took · leadership role in
requesting the Fifth Planning District Commission to coordinate
preparation of a Valley*wide Open Space Plan to include identification
of possible greenways; that the request was approved by the full
Commission in May 1994, and staff representatives from Roanoke City,
Roanoke County, the City of Salem and the Town of Vinton have met on
three occasions to develop a scope of work for the project and to begin
the process of collecting information that will be needed to develop a
regional open spece/greenway plan.
The City Manager advised that it is believed that the citizens
steering committee currently being organized by the Fifth Planning
District Commission is the best sta~ng point for beginning the process
of developing an open space/greenways system for the entire Roanoke
Valley; and the Commission, which will include citizens and
representatives from all of the Valley jurisdictions, will help insure that
a regional open space/greenways system is developed in a coordinated
and expedient manner; whereupon, the City Manager recommended
nomination of the following individuals to serve as Roanoke City's
representatives to the committee:
I Lucy R. Ellett, Valley citizen
Bea.u.t. iful,
rspressn?tive
Member of the Roanoke C~ty Planning Commismon to be
appointed by the Commission's Chairman
John R. Marilss, Chief, Planning and Community Development
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that Council concur in the recommendation
of the City Manager. The motion was seconded by Mr. McCadden and
adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
McCadden and Mayor Bowers ....................... 7.
NAYS: None .......................................... --0.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: A communication from Linde Atkinson tendering her
resignation as a member of the Roanoke Arts Commission, was before
Council.
(For full text, see communication on file in the City Clerk's Office.)
438
ACTION:
ACTION:
ACTION:
Mm. Bowles moved that the commu.n, ication be received and filed
and that the resignation be accepted w~th regret. Th.e motion was
seconded by Mr. McCadden and adopted by the follow, rig vote:
AYES: Council Members Parrott, INhite, Wyatt, Bowles, Edwards,
McCadden and Mayor Bowers ......... 7.
NAYS: Non=
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: A communication ;~-~,m Keith A. Johnson tendering his
resignation as a member of the Roanoke Neighborhood Partnership
Steering Committee, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received and filed
and that the resignation be accepted with regret. The motion was
seconded by Mr. McCadden and adopted by the following vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT:
A report of qualification of Alphonzo L. Holland as a member of the
Personnel and Employment Practices Commission, for a term ending
June 30, 1997, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
McCaddan and Mayor Bowers ........... -7.
NAYS: None
439
OATHS OF OFFICE-COMMITTEES-MENTAL HEALTH SERVICES-
BLUE RIDGE COMMUNITY SERVICES: A report of qualification of
Michael A. Grant as a City representative to the Blue RIdge Community
Services Board of Directors, for a tecn~ ending December 31, 1997, was
before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Parrott, INhita, wyatt, Bowies, Edwards,
McCadden and Mayor Bowers -----7.
NAYS: Nor. c .................................................. -0.
OATHS OF OFFICE-COMMII'rEES-PLANNING: A report of
qualification of D. Kent Chdsman as a member of the City Planning
Commission, for a term ending December 31, 1998, was before Council.
(See Oath or Affirmation of Office on file in the Ci..ty Cl~rk's Office.)
I ACTION: Mrs. Bowles moved that the report of quahficat~on be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Parrott, Whita, wyatt, Bowies, Edwards,
McCadden and Mayor Bowers ............ 7.
NAYS: None
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-JEFFERSON
CENTER: On behalf of the Jefferson Center Foundation, Beverly T.
Fitzpatrick, Sr., President, advised that in 1985, Council appointed the
Jefferson High School Committee with the assigned task of seeking an
appropriate use for the boarded up and almost abandoned Jefferson
High School and the Committee has been working in that capacity since
its appointment. He explained that his purpose in appearing before
i Council was to provide a report and to seek additional funds
progress
440
ACTION:
to help complete the Committee's assignment, and emphasized that the
City of Roanoke owns The Jefferson Center building an~ thus, all of
funds appropriated to the Foundation goes back into a C,ty building.
He inboducad a video on the progress to date of the Jefferson Center.
Warner N. Dalhouse, Vice President of the Jefferson Center
Foundation, advised that The Jefferson Center is an investment that is
paying off, however, it is an investment that is incomplete and needs
continuing work. He stated that while the volunteer group is still intact
and while the enthusiasm of success is still high, the Jefferson Center
Founda!io.n would like to make two requests of the City; .viz: (1)
appropnat, on of $600,000.00 for improvementa/renovat, ons to
Fitzpatrick Hall and (2) inclusion of $3.6 million in a future capital
improvement program to be matched by $2 million from the Jefferson
Center Foundation for rehabilitation of the Auditorium at The Jefferson
Center. He spoke in support of funding for Fitzpatrick Hall as soon as
possible and inquired if there are excess funds in a City account that
could be used for this purpose which would provide for at least partial
funding prior to July 1, 1995. He explained that once Fitzpatrick Hall is
operational, conservative estimates indicate that the Jefferson Center
will produce $100,000.00 per year in revenue over expenses which will
hel.p to amortize the bond issue or help with improvements and
ma,ntenance of the structure in the future. ·
·
Mr. McCadden spoke in support of regional financial cooperation
between Roanoke Valley governments as an investment in The
Jefferson Center.
Mr. White requested that the City Manager provide a historical
summary of past projects that have been funded by the City in a similar
fashion on short term notice and the Mayor joined with Mr. McCadden
in his call for financial support by Roanoke Valley governments;
whereupon, the Mayor requested that the City Manager provide Council
with information on whether or not inquiries have been made of other
Roanoke Valley governments to invest financial support in the
rehabilitation of The Jefferson Center.
Mrs. Bowles moved that the request of the Jefferson Center
Foundation for appropriation of $600,000.00 for improvements and
renovations to Fitzpatrick Hall and inclusion of $3.6 million in a future
capital improvements bond program, to be matched by $2 million from
the Jefferson Center Foundation for rehabilitation of the Auditorium at
441
the Jefferson Center, be referred to the City Manager and to 1995-96
budget study for consideration. The motion was seconded by Mr.
Edwards end adopted.
ECONOMIC DEVELOPMENT: Beth Doughty, Executive Director,
Roanoke Valley Economic Development Partnership, presented the
Partnership's Annual Report. She advised that the Roanoke region is
leading Virginia in job creation; that inquiries of the Partnership last
year have increased by eight per cent; and inquidse from advertising
and direct mail increased 173 per cent.
(See statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Ms. Doughty would be received and filed.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
FIRE DEPARTMENT-EMERGENCY MEDICAL SERViCES: The City
Manager submitted a written report endorsing, in principle, certain key
points of the Strategic Plan for Fire and Emergency Medical Services,
advising that implementation of the s;,=~gies will enable the City's Firs
and Emergency Medical Sewices to continue to improve critical public
safety services to citizens. He stated that a proposed resolution, if
adopted by Council, will endorse the following in principle:
establishment of an organizational structure by which Firs and
Emergency Medical Services activities are combined into one
department which is subject to a single line of authority,
e
recognition and continuation of the vital role of volunteers in the
Emergency Medical Services system serving Roanoke's citizens,
442
e
providing day to day operational supervision for Emergency
Medical Services volunteers by City staff, and
authorizing the City Manager to take necessary and appropriate
steps to accomplish these strategies.
George C. Sneed, Jr., Director of Public Safety, presented a
briefing on the Strategic Plan for Fire and Emergency Medical Services,
advising that the pre-hospital care system over the last decade has
evolved into a partnership of volunteers, flrafightera, career EMS and
dispatch employees; and enhancements have, to a large degree, come
at the reaction to changing conditions as they relate to volunteers, a
consistent increased demand for Emergency Medical Services,
stabilization of the number of fires in the City, improved code
enforcement and fire prevention efforts and changes in the City's
demographics. He stated that employees and management recognize
the need to be pro-active and to develop a future vision for a strategic
plan for the delivery of both Fire and EMS services, thus the City
commenced its strategic planning process in late 1993. He recognized
the following members of the project management team:
Deputy Chief Billy W. Southal, Firs Department
District Chief James A. Patton, Jr., Fire Suppression ·
Wanda B. Reed, EMS Department Manager
H. David Hoback, Deputy EMS Coordinator
David B. Pope, EMS Supervisor
Crosby Grindel, Training Coordinator for Fire and EMS
Barry L. Key, Office of Management and Budget
Robert J. Agnor, Manager, Communications
M. Michelle Bono, Public Information Officer
Sidney F. Robertson, who led the Roanoke Emergency Medical
Services Volunteer effort
Dr. Carol Gilbert, City of Roanoke Operational Medical Director
Dr. Robert Porter, President, CenPenn Systems
Mr. Snead advised that when the process started, the project
management team was of the opinion that facilitation help/outside
assistance was needed to assist the project management team in
reviewing all issues and options that should be addressed in order to
improve these two important public safety sswices; therefore, in March
1994, the firm of CenPenn Systems from Harrisburg, Pennsylvania, was
engaged. He called upon Dr. Robert Porter, President, CenPenn
Systems to address key points of the study.
443
Dr. Porter advised that CenPann submitted a report documenting
I the committee's work, with a recommended structure and a complete
listing of the project management team's deliberations, along with
separate sections pertaining to findings of the consultant and
recomntendations which address certain operational issues that should
be dealt with in the future; however, he stated at this point, the major
recommendation of the consultant is that Fire and EMS services should
be consolidated into a single department to be operated and managed
out of a single departnmnt, that the volunteer organization work within
the structure, that their importance and viability be maintained, and that
the future course for both ssrvicss should be planned within a
department that has a single line of authority.
A communication from Mitchell L. Mendelson, P. O. Box 1931,
Roanoke, in support of merging the City's fire and rescue services,
advising that this type of unified service has worked extremely well in
other cities, was before Council.
Mr. Parrott offered the following resolution:
(#32363-021395) A RESOLUTION endorsing in principle the
merger of Fire and EMS services into a single department; recognizing
I the need to provi.d.e, a continuing role for Emergency Medical Services
volunteers; prov,d,ng for the volunteers to be under the same line of
authority with paid EMS personnel for day-to-day operations; and
authorizing the City Manager to implement the objectives of this
resolution.
(For full text of Resolution, see Resolution Book No. 57, page 61.)
ACTION:
Mr. Parrott moved the adoption of Resolution No. 323634)21395.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
and Mayor Bowers ................................................... -6.
NAYS: Non.-
(Council Member McCadden was out of the Council Chamber.)
444
TRAFFIC-STATE HIGHWAYS-PUBLIC WORKS-STREETS AND
ALLEYS: The City Manager submitted a written report advising that the
Code of Virginia (1950), as amended, establishes eligibility criteria of
localities f..or receiving funds from the Virginia Depa~ment of
Transportat, on (VDOT) for street maintenance, and spec,flss two
functional classifications of highways; viz: Principal/Minor Arterials
and Collector/Locals, and establishes a base peynmnt rats per lane mile
for each classification of roadway; that rates ars adjusted annually by
VDOT based upon a atatswide maintenance index of unit costs for
labor, equipment and materials used by VDOT on roads and bridges;
and City eligibility for flacal year 1994-95 is approximately $6,771,178.00
in street maintenance payments from VDOT, which funds ars used for
many maintenance expenditures that the City incurs for strsets,
sidewalks, curb and gutter, traffic signals, bridges, signs and pavement
markings.
It was further advised that inventory additions need to be
submitted to VDOT prior to April 1, 1996, in order to be eligible for
payment for the next fiscal year, which additions ars to be submitted on
VDOT forms with an accompanying resolution adopted by Council; that
a list of streets attached to the rsport should be submitted to VDOT
befors April 1, 1995, to enable eligibility for payment in the next fiscal
year; and approval of the addition to the street inventory, which
changes have occurred during the past year, could add $6,165.00 at
current year payment rates.
The City Manager recommended that he be authorized to submit
a list of strseta to the Virginia Department of Transportation for
approval by the Commonwealth Transportation Board to enable State
Maintenance Payment eligibility.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#32364-021395) A RESOLUTION authorizing the City Manager
to submit a strset inventory for State maintenance payment eligibility
to the Virginia Department of Transportation (VDOT), upon forms
prescribed by VDOT for approval by the Commonwealth Transportation
Board in order to ensure the City's eligibility for an incrsass in State
maintenance funds.
(For full text of Resolution, see Resolution Book No. 57, page 62.)
445
ACTION:
Mr. Wttite moved the adoption of Resolution No. 32364-021395.
The motion was seconded by Ms. INyatt and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
and Mayor Bowers .................................... -6.
NAYS: Noc.:
(Council Member McCedden was out of the Council Chamber.)
REAL ESTATE VALUATION-MUNICIPAL BUILDING-LEASES: The
City Manager submitted a written report advising that additional office
space is needed by the Office of Real Estate Valuation due primarily to
growth in staff since moving into a 1,488 square foot office in the
Municipal Building in 1972 with six employees; that staff has increased
to 14 parsons, while allocated space has remained at 1,488 square feet,
which has negatively impacted efficiency, productivity and public
service due to lack of reception areas and private areas for discussion
with citizens; and Council previously authorized the City Manager and
the Director of Real Estate Valuation to search for additional office
space in order to alleviate overcrowding.
It was explained that public service will continue to be provided
in Room 250 of the Municipal Building, with sufficient staff, including
the Director of Real Estate Valuation, to remain in the present location
to ensure accessibility; that the City Manager and the Director of Real
Estate Valuation have located suitable space, being 2,453 square feet
on the Mezzanine of the Commonwealth Park Building, 110 Campbell
Avenue, S. W., Official Tax No. 1011516, owned by Commonwealth
Buildings, a Virginia partnership, which site is located less than one
block from the Municipal Complex; and the following lease terms
include basic utilities and janitorial service and are competitive for
comparable space near the Municipal Complex:
lease provides that both landlord and the City agree to
indemnify and hold ha,,.lees the other from and against
any loss, damage, or liability occasioned by or resulting
from any willful or negligent act on its part, its agents,
employees or invitses;
three-year lease commencing March 1, 1996, and expiring
on February 28, 1998, with an option to renew for one
additional three-year term; and
ACTION:
Base Rent Monthly
Per Souare Foot
3/1195 - 2/28/96
3/1196 - 2/28/97
3/1/97 - 2/28/98
$2,003.29 $ 9.80
2,207.70 10.80
2,412.12 11.80
The City Manager recommended that Council authorize execution
of a lease between the City and Commonwealth Buildings, a Virginia
Partnership for three years, with option to renew for an additional three
years, at the rate of $2,003.29 per month for the first year, to increase
by approximately $204.00 per month each succeeding year thereafter,
said lease to be in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(#32365-021395) AN ORDINANCE authorizing the proper City
officials to enter into a lease between the City of Roanoke and
Commonwealth Buildings for use of office space at 110 Campbell
Avenue, S. W., by the Office of Real Estate Valuation, upon certain
terms and conditions, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 63.)
Mrs. Bowies moved the adoption of Ordinance No. 32365-021395.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Parrot'(, White, Wyatt, Bowles, Edwards,
and Mayor Bowers .................................................... -6.
NAYS: None
(Council Member McCadden was out of the Council Chamber.)
BUDGET-CONSULTANTS REPORTS-WATER RESOURCES: The
City Manager submitted a written report advising that Carvins Cove
Filter Plant Expansion, Phase I contract for design and inspection was
authorized by Council to employ Mattem & Craig, Inc., for the sum of
$1,969,400.00; that three amendments have been issued for services to
date, for a total fee of $2,002,564.89; that one of the line items in the
original contract was for a full-time project inspector for two years
which wes the ~me of completion of the original construction contract;
447
that the construction contract was approved by Council on
November 16, 1992, however, notice to proceed on construction was
not issued until January 19, 1993, because the Commonwealth of-
Virginia was completing its revised regulations for soil and erosion
control and Roanoke County would not approve the building permit
until new regulations had been adopted and Phase I Contract
documents had been revised to reflect said new changes; that Change
Order Nos. 1 and 3 to the construction coh;,-&ct added 75 calendar days
to the original construction cor,;,=ct time of 730 calendar days; and the
majority of this time and the project contingency was expended for
pretreatment of the raw water at the dam intake structure (zebra mussel
control).
It was explained further advised that the contract for full-time
inspec~on plus office administration with Mattern & Craig, Inc., needs
to be extended for 90 consecutive calendar days to complete Phase I
contract, plus additional work for new items under a separate
construction contract approved by Council on November 28, 1994; that
cost of the extended service is $25,000.00; and project contingency was
encumbered in the design and construction of pretreatment of raw
water for zebra mussel control, redesign in relation to new soil and
erosion control regulations, and other minor changes.
The City Manager recommended that Council concur in the
following actions:
authorize the City Manager to issue · contract amendment
to Mattern & Craig, Inc., extending its inspection and
contract administration for 90 consecutive calendar days
and $25,000.00;
transfer $25,000.00 from Water Fund Capital Account No.
002-056-8370-9001 to Carvins Cove Phase I Design,
Account No. 002-056-8353-9001; and
total design contract, with Change Order No. 4, will be
$2,027,564.80.
(For full text, see report on file in the City Clerk's Office.)
448
ACTION:
ACTION:
Mr. Parrott offered the following emergency budget ordinance:
(ft32366-021395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 64.)
Mr. Parrott moved the adoption of Ordinance No. 32366-021395.
The motion wes seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Pa,~-(At, White, Wyatt, Bowies, Edwards,
and Mayor Bowers ............................ - ............. -6.
NAYS: Nor. c. ........................................... --0.
(Council Member McCaddan was out of the Council Chamber.)
Mr. Parrott offered the following resolution:
(ft32367-021395) A RESOLUTION authorizing the execution of an
amendment to the City's agreement with Mattem & Craig, Inc., for
additional engineering services in connection with the Carvins Cove
Filter Plant expansion.
(For full text of Resolution, see Resolution Book No. 57, page 65.)
Mr. Parrott moved the adoption of Resolution No. 32367-021395.
The motion wes seconded by Mrs. Bowies and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowies, Edwards,
and Mayor Bowers ................................................ -6.
NAYS: None ..................................................... -0.
(Council Member McCaddan was out of the Council Chamber.)
PARKS AND RECREATiON-ARMORY/STADIUM-CONSULTANTS
REPORTS: The City Manager submitted a written report advising that
legal advertisement was placed in various newspapers soliciting
proposals from qualified architectural and planning consultants to
review existing plans and the Victory Stadium structure for
449
development of its potential, evaluation of its structural condition, and
I recommendations for making the stadium more appe.aling and u.s..eful
to citizens of Roanoke; that 20 firms submitted repl,es to the C,ty's
Request for Proposals; and Hasry Intemationel, Inc., of Atlanta,
Georgia, with its Sports Facility Division and its Associate, Hammer
Slier George, Economic Feasibility Consultants, was selected to
prepare the feasibility study consisting of 20 separate tasks, which
involve at least 13 trips with a minimum of two persona per visit, four
scheduled work sessions with local input, plus all interim and final
reports, at a negotiated lump sum fee of $99,856.00, including travel,
telephone, reproduction, etc.
The City Manager recommended that he be authorized to enter
into a contractual agreement with Heory Intemational, Inc., for a
Feasibility Study for use of Victory Stadium and possible field house for
the City of Roanoke, for the sum of $99,856.00 and 11 weeks to
complete the studies and recommenda'don reports; and that $99,886.00
be appropriated from undesignated capital to a new Capital Project
Fund account entitled, "Feasibility Study, Victory Stsdium/Field House".
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following emergency budget ordinance:
(#32368-021395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 65.)
ACTION:
Mr. Edwards moved the adoption of Ordinance No. 32368-021395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, INhite, Wyatt, Bowies, Edwards,
and Mayor Bowe~ ....................................... -6.
NAYS: None
(Council Member McCadden was out of the Council Chamber.)
450
ACTION:
Mr. Edwards offered the following resolution:
(f/32369-021395) A RESOLUTION authorizing execution of an
agreement with Hssry Intamationai, Inc., for a feasibility study for use
of Victory Stadium and possible field house for the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 57, page 66.)
Mr. Edwards moved the adoption of Resolution No. 32369-
021395. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Parrott, White, Wyatt, BoMss, Edwards,
and Mayor Bowers ................ ~ ............................ -6.
NAYS: None .......................................... -0.
(Council Member McCadden was out of the Council Chamber.)
Mr. White and Ms. Wyatt inquired if local firms or f;¢,~s located
within the Commonwealth of Virginia submitted proposals; whereupon,
the Di.r.r.r~..o.r of Public Works advised that he would furnish a complete
list of .b~dders. He explained that the committee engaged in an
evaluat, on process to detarm, ne the most qualified finns and those
firms that were deemed to be the most qualified were selected for
interview.
BUDGET-POLICE DEPARTMENT-TRAFFIC-SEWERS AND STORM
DRAINS-BUILDINGS/BUILDING DEPARTMENT-PUBUC WORKS-UTILITY
LINE SERVICES-CMERP-EMERGENCY MEDICAL SERVICES-FLEET
MAINTENANCE FUND-EQUIPMENT: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program has identified the need to purchase certain
vehicular equipment to be used by Fleet Management, Building
Maintenance, T,,~;;;c Engineering, Emergency Medical Services, Police,
Waste Water Pollution Control and Utility Line Services departments;
whereupon, the City Manager recommended that Council concur in the
following actions:
Award the following lowest responsible bids for vehicular
equipment:
451
i one new 18 passeng.e.r window van to Magic
City Motor Corporation, at a total coat of
$19,963.00;
two new cargo vans to Pinkerton Chevrolet-
GEO, at a total cost of $31,208.60;
one new full size 4-door sedan to Pinkerton
Chevrolet-GEO, at a total cost of $17,272.85;
seven new one ton pickup truck cab/chaseia
from Berglund Chevrolet, Inc., at a total coat
of $104,906.06;
aeven new utility bodies for the
abovedescribed pickups from Roanoke
Welding Company, at a total coat of
$16,636.90;
one new utility body unmounted from Truck
Body Corporation, at a total cost of $2,030.85;
one new 112 ton pickup truck from Berglund
Chevrolet, Inc., at a total coat of $14,892.49;
one new full size utility vehicle from
Pinkerton Chevrolet-GEO, at a total coat of
$23,616.07;
one new full size utility vehicle from
Pinksrton Chevrolet-GEO, at a total coat of
$20,485.31; and
one naw eight passenger van from Magic City
Motor Corporation, at a total coat of
$17,083.00.
Appropriate $83,200.21 from Utility Line Services Prior
Year Retained Earnings Account to Utility Line Services,
Account No. 016-056-2625-9010, with all other funding
available in budget operational accounts.
452
ACTION:
ACTION:
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency budget ordinance:
(#32370-021395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Utility Line Services Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 67.)
Mrs. Bowles moved the adoption of Ordinance No. 323704)21395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles
and Edwards ......... 5.
NAYS: None
(Council Member McCadden was out of the Council Chamber.) (Mayor
Bowers abstained from voting.)
Mrs. Bowies offered the following resolution:
(#32371-021395) A RESOLUTION accepting bids for the pumhase
of vehicular equipment, upon certain terms and conditions; and
rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. 87, page 68.)
Mrs. Bowles moved the adoption of Resolution No. 32371-021396.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles
and Edwards .......... $.
NAYS: None
(Council Member McCadden was out of the Council Chamber.) (Mayor
Bowers abstained from voting.)
453
BUDGET-HEALTH DEPARTMENT-GRANTS-EMERGENCY
I MEDICAL SERVIC.ES-EQUIPMENT: The .C. ity Manager submitted a
written report adv,eing that in 1984, the C,ty of Roanoke purchased
three Life Pack 5's from Physio Control, which, at that time, were state
of the art in heart monitoring and defibrillation; and cardiac related
emergencies have increased in the City, with the Emergency Medical
Services Depalmant experiencing approximately 1,300 cardiac-related
emergencies annually.
It was further advised that the three Life Pack $'s pumhesed in
1984 are outdated and wom out; that in addition, the units are no longer
state of the art, lacking many features such as external cardiac pacing
and code summary capabilities; that a 50/50 grant, in the amount of
$10,345.00, has been received from the Rescue Squad Assistance Fund
for the purchase of two new monitor/defibrillator units; that local
matching funds in the amount of $10,345.00 are available in Emergency
Medical Services, Account No. 001-050-3521-9015; and funding is
available for the purchase of a third defibrillator appropriated through
the Capital Maintenance and Equipment Replacement Program.
The City Manager recommended that Council concur in the
following actions:
Adopt a resolution accepting the Rescue Squad
Assistance Fund Grant, and authorize the City Manager to
execute the grant agreement.
Appropriate $20,690.00 to the Grant Fund, Account No.
035-050-3342-9015.
Increase the Grant Fund revenue estimate in the amount
of $10,345.00 in State funds.
Transfer $10,345.00 from Account No. 001-050-352t-9015
to a Grant Fund revenue account for the local match.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
454
ACTION:
ACTION:
(g32372-021395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 70.)
Me. Wyatt moved the adoption of Ordinance No. 32372-021395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
and Mayor Bowers ......... - ..... - .............. -6.
NAYS: None ................................... -0.
(Council Member McCadden was out of the Council Chamber.)
Ms. Wyatt offered the following resolution:
(#32373-021395} A RESOLUTION accepting a certain Rescue
Squad Assistance Fund Grant offer made to the City by the Department
of Health of the Commonwealth of Virginia and authorizing execution
of any required documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 57, page 71.)
Ms. Wyatt moved the adoption of Resolution No. 32373021395.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
and Mayor Bowers ........................................ -6.
NAYS: None ................................................ -0.
(Council Member McCadden was out of the Council Chamber.)
BUDGET-GRANTS-FDETC: The City Manager submitted a written
report advising that the City of Roanoke is the grant recipient for Fifth
District Employment and Training Consortium funding, and Council
must appropriate funding for all grants and funds received by the
Consortium; and the Govemor's Employment and Training Department
has sent to the Consortium mid-year Allocation Carry-in Adjustment
455
Noticss of Award for programs which include on-the-job training, work
I experience, job related education, classroom .training, job placement
activities and remedial education in the follovwng amounts:
Title II-A (edult-agss 22 and over) - $49,423.00 (Notice of
Award 94-03-07) will be added to current allocation to
serve approximately 215 adults.
'l'itie II-C (youth-agss 16-21) - $58,182.00 (Notice of Award
94-03-08) will be added to current allocations to serve
approximately 175 youth.
Title III-F (dislocated workers) - $44,252.00 (Notice of
Award E-05) will be added to current allocations to serve
approximately 320 workers.
It was explained that the Governor's Employment and Training
Department has sent to the Fifth District Employment and Training
Consortium Notice of Award No. 96-03-03, which is a Title II incentive
award to be used for planned activities that include job-related
education, classroom training, job placement assistance and remedial
education, in the amount of $23,876.00; that jurisdictions in the Fifth
Planning District, which include the Cities of Roanoke, Salem, Clifton
Forge and Covington, as well as the Counties of Roanoke, Alleghany,
Botatourt and Craig, were requested by the Consortium to contribute
a total of $23,018.23, to offset the agency's administrative costs; and to
date, allocations totalling $7,362.54 have been confirmed from four of
the pardcipating jurisdictions (Botetourt, Covington, Roanoke County
and Salem).
The City Manager recommended that Council appropriate Fifth
District Employment and Training Consortium funding totalling
$183,095.00; and increase the revenue estimate by $183,095.00 in
accounts to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#32374-021395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 67, page 72.)
456
ACTION:
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32374-021395.
The motion was seconded by Mi,&. Bowles and m:Joptsd by the following
vots:
AYES: Council Members Parrott, White, Wyatt, Bowles, Edwards,
and Mayor Bowels .................................. -6.
NAYS: Non.-
(Council Member McCadden was out of the Council Chamber.)
APPALACHIAN REGIONAL COMMISSION-LOANS-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report
transmitting copy of a resolution adopted by the Fifth Planning District
Commission at its meeting on January 26, 1995, requesting the City's
Congressional representatives to support continued funding of the
Appalachian Regional Commission (ARC) and requesting the City of
Roanoke to adopt a resolution in support of continued funding for the
Appalachian Regional Commission; whereupon, the City Manager
advised that the City of Roanoke should again request inclusion in the
Appalachian Regional Commission.
sup..p~rt of the resolution of the Fifth Planning District Commission to
cont,nue funding for the Appalachian Regional Commission and a
request for inclusion of the City in ARC. .
(For full text, see report and supporting documentation on file in the
City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(ff32375-021395) A RESOLUTION supporting the inclusion of the
City of Roanoke in the Appalachian Regional Commission and
continuation of funding for the Commission.
(For full text of Resolution, see Resolution Book No. 57, page 75.)
Ms. Wyatt moved the adoption of Resolution No. 32375-021395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
457
NAYS: Nor:..- ................. O.
(Council Member McCadden was out of the Council Chamber.)
The Mayor advised that he was disappointed to leam that the
City's request to join the Appalachian Regional Commission last year
was not acted on by the Congress, therefor, he concurred in the City
Manager's recommendation that the resolution be adopted. He stated
that should Congressman Robert W. Goodlatta request his annual
informational meeting with City Council this year, he would request that
the matter be made a part of the agenda for further discussion.
DIRECTOR OF FINANCE:
CITY CODE-BINGO/RAFFLES: The Director of Finance submitted
the Annual Bingo Activity Report for 1994.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. INhita moved that the report be received and filed. The motion
was seconded by Mr. Parrott and adopted.
BUDGET-CITY MARKET-BONDS/BOND ISSUES-BRIDGES-CITY
JAIL-CAPITAL IMPROVEMENTS PROGRAM-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH-CMERP: The Director of
Finance submitted a written report advising that Roanoke City voters
approved by an 81 per cent margin a $23 million capital improvement
bond referendum in November 1994; that in anticipation of approval of
the referendum, funds for the construction of the Roanoke City Jail
Annex and a new pedestrian bridge between The Hotel Roanoke and
Conference Center and the City Market were appropriated by Council,
pursuant to Ordinance Nos. 32191-092694 and 32181-092694,
respectively; that the City's Capital Improvements Program stipulated
that these two projects were to receive partial funding from 1996 bond
proceeds; and transmitting budget ordinances appropriating CMERP
funding of $524,000.00 for the Jail Annex and $252,810.00 of
undesignated capital funds for the pedestrian bridge; and funding
ncc. ds to be appropriated from anticipated proceeds of the 1996 bond
issue, and funding from CMERP and general revenue will be
deappropriated, with overall funding for the projects to remain the
eanl~.
458
ACTION:
It was explained that the report allows the City to indicate its
intent to reimburse (~ont funding with bond funds upon issuance of the
1996 bonds; and Internal Revenue Service regulations (Section 1.150-2)
require that the City declare its intent to reimburse itself $776,810.00,
the total of the two appropriations previously discussed, from the
proceeds of its t996 general obligation bonds, which bonds were
authorized for referendum and issuance, pursuant to Ordinance No.
32131-080894, adopted by Council on August 8, 1994.
The Director of Finance recommended that Council authorize the
following actions:
Appropriate $776,810.00 of 1996 bond funds to Capital
Projects Fund accounts, entitled, "Jail Expansion" and
"Pedestrian Bridge and Atrium", respectively (Account
Nos. 008-052-9686-9001 and 008-062-9673-9001).
Deappropriate CMERP and undesignated Capital Funds
totalling $776,810.00 from the same projects (Account
Nos. 008-062-9685-0003 and 008-052-9673-9003).
Adopt a resolution indicating the City's intent to reimburse
front funding with proceeds upon sale of the 1996 bonds.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#32376-021395) AN ORDINANCE to amend and rsordain certain
sections of the 1994-95 Capital and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 77.)
Ms. Wyatt moved the adoption of Ordinance No. 32376-021395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, White, Wyatt, Bowies, Edwards,
and Mayor Bowers ......................................... -6.
NAYS: None ................................................. -0.
(Council Member McCadden was out of the Council Chamber.)
459
Me. Wyatt offered the following resolution:
I
(#32377-021395) A RESOLUTION declaring the City's intent to
reimburse itself from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No.
32131-080894, adopted August 8, 1994, for certain expenditures in
connection with construction of the Roanoke City Jail Annex and the
new pedestrian bridge between The Hotel Roanoke and Conference
Center and the City Market; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 57, page 78.)
ACTION:
Ms. INyatt moved the adoption of Resolution No. 32377-021395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members ParTott, INhite, VVyatt, Bowles, Edwards,
and Mayor Bowers ............................................ -6.
NAYS: None
(Council Member McCadden was out of the Council Chamber.)
CITY ATTORNEY:
HUMAN DEVELOPMENT-LEGISLATION-EMERGENCY SERVICES-
TOTAL ACTION AGAINST POVERTY-VIRGINIA TRANSPORTATION
MUSEUM-GRANTS-YOUTH-MENTAL HEALTH SERVICES-HARRISON
HERITAGE CENTER-FIFTH PLANNING DISTRICT COMMISSION-BLUE
RIDGE COMMUNITY SERVICES-TOURISM-ARTS COUNCIL OF
ROANOKE VALLEY-CENTER IN THE SQUARE: The City Attorney
submitted a written report advising that Council recently adopted a
measure suppo~ng restoration of funding for Roanoke Valley cultural
agencies, and subsequently, several Members of Council requested a
similar resolution supporting funding of social sewices programs;
whereupon, he presented a resolution for Council's consideration.
(For full text, see report on file in the City Clerk's Office.)
460
ACTION:
Mrs. Bowies offered the following resolution:
·
(#32378-021395) A RESOLUTION urging the Governor and ~
General Assembly to rsstors for the second year of the 1994-1996
Biennium social services funding required to meet the needs of
Roanoke Valley residents.
(For full text of Resolution, see Resolution Book No. 57, page 80.)
Mrs. Bowies moved the adoption of Resolution No. 32378-021395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Parrott, White, INyatt, Bowles, Edwards,
and Mayor Bowers ........................................... -6.
NAYS: None
(Council Member McCadden was out of the Council Chamber.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS:
GENERAL SERVICES-REFUSE COLLECTION-HOUSING/
AUTHORITY-PUBUC WORKS-SCHOOLS: Council at its regular meeting
on Monday, January 23, 1995, having deferred action on a report of the
City Manager with regard to provision of bulk container collection
service, the matter was again before the body.
It wes advised that bulk refuse containers are located at various
City facilities and require collection services to be performed on a
regular basis; that in a cooperative effort with the City of Roanoke
Redevelopment and Housing Authority, specifications were developed
and a request for quotations was sent to seven vendors; that Roanoke
City Schools is unable to participate at this time due to a current
agreement for bulk collection service; and all bids appropriately
received were publicly opened and read on December 2, 1994, at 2:00
p.m., in the Office of Manager of General Services.
It was explained that currently, the City's bulk collection service
is provided by Handy Dump, Inc., at a cost of $19.30 per unit, per
pickup; that Handy Dump, Inc., and BFI, Inc., have merged opera, tions
since the lest bid was taken; that all bids were evaluated in a conststent ·
461
manner by repreeentatives of Public Works, Solid Waste Management,
I General Services and the Roanoke Redevelopment and Housing
Authority; that bids were requested and received for a 12 month period
and a 24 month pedod; and the lowest responsible bid meeting all
required specifications were aubmitted by BFI, Inc.
The City Manager recommended that Council accept the bid of
BFI, Inc., to provide bulk container collection service, for a period of 24
months, at a cost of $25.00 per unit, per pickup, and rental of
approximately eight containers per year for special events, at a cost of
$1.50 per unit, per day.
(For full text, see report on file in the City Clerk's Office.)
A communication from the City Manager in response to a
question which was raised at the January 23, 1995, Council meeting as
to why there was a coat increase over the prior year, waa also before
Council.
The City Manager explained that Roanoke County has recently
contracted for this service at a cost of $27.90 per pickup; that the City
of Lynchburg is in the third year of a three year contract with a private
individual to provide the service, at a cost of $21.00 per pickup, with a
tipping fee of $49.00 per ton, and the contract ia scheduled to be re-bid
in September 1995; that the Town of Blacksburg currently contracts
with a private individual, at a cost of $20.00 per pickup, with a tipping
fee at the Montgomery Landfill of $38.00 per ton for brush and $53.00
per ton for all other;, and local businesses pay between $35.00 to $40.00
per pickup.
It was further explained that another factor in connection with
increased prices is that the tipping fee which is charged for use of the
landfill has increased over prior years.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#32379-021395) A RESOLUTION accepting a bid made to the
City for providing bulk container collection service; and rejecting all
other bids made to the City.
(For full text of Resolution, see Resolution Book No. 57, page 82.)
462
ACTION:
Mr. White moved the adoption of Resolution No. 32379.0213.95.
The mot]on was seconded by Mr. Parrott and adopted by the follow, rig
vote:
AYES: Council Members Parrott, INhits, Wyatt, Bowies, Edwards,
and Mayor Bowers ...........................................
NAYS: None
(Council Member McCadden was out of the Council Chamber.)
Following questions by Mr. White and Mayor Bowers, the
Manager of General Services advised that the City of Roanoke
Redevelopment and Housing Authority currently participates in the
contract and he has been assured by the School Board that prior to
expiration of its present contract, officials will confer with the City's
provider to dets¢~;ne if it will be cost feasible for the Schools to
participate.
Ms. Karen Fresland advised that BFI, Inc., would be pleased to
bid on all three contracts simultaneously, however, she called attention
to the volume approach, and cautioned that each contract is different
with its own needs.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
EASEMENTS-CITY PROPERTY-ROANOKE VALLEY RESOURCE
AUTHORITY: Ordinance No. 32354 authorizing application of restrictive
covenants to the former landfill property located in the Dundee Section
of Southeast Roanoke County; authorizing conveyance of an easement
over such property to the United States of America for right-of-way for
a Blue Ridge Parkway spur; and authorizing conveyance of the City's
64 per cent interest in said property to the Roanoke Valley Resource
Authority, having previously been before the Council for its first reading
on Monday, January 23, 1995, read and adopted on its first reading and
laid over, was again before the body, Mrs. Bowles offering the following
for its second reading and final adoption:
(#32354-021395) AN ORDINANCE authorizing application of
restrictive covenants to the former landfill property located in the
Dundee Section of Southeast Roanoke County; authorizing the
conveyance of an easement over such property to the United States of
463
Ameri.ca for right-of-way for a Blue Ridge Parkway spur; and
I .authorizing conveyance of the City's sixty-four per cent (iN%) interest
m euch property to the Roanoke Valley Resource Authority.
(For full text of Ordinance, see Ordinance Book No. 57, page 59.)
ACTION:
Mrs. Bowies moved the adoption of Ordinance No. 32354021395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Pawott, Wltits, Wyatt, Bowies, Edwards,
and Mayor Bowers ........................................... --6.
NAYS: None ................................... -0.
(Council Member McCadden was out of the Council Chamber.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 4:35 p.m., the Mayor declared the meeting in recess.
At 5:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
ACTION:
COUNCIL: W~th respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business rnattere lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. McCaddan and adopted by the following vote:
AYES: Council Members Panott, White, Wyatt, Bowies, Edwards,
McCaddan and Mayor Bowers ......................................... 7.
NAYS: None ............................................ ~.
464
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that there ia a vacancy on the Youth Services Citizen Board, due to
expiration of the term of Timothy Beatty, and called for nominations to
fill the vacancy.
Mr. White placed in nomination the name of Carolyn Word.
There being no further nominations, Ms. Word was elected as a
member of the Youth Services Citizen Board, for a term ending May 31,
t995, by the following vote:
FOR MS. WORD: Council Members Parrott, White, Wyatt,
Bowles, Edwards, McCadden and Mayor Bowere .................... 7.
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT
COMMISSION: The Mayor advised that there is a vacancy on the
Economic Development Commission due to expiration of the term of
William F. Hawkins, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of William L. Bova.
There being no further nominations, Mr..Bova was elected a..s a
member of the Econormc Development Commission, for a term end,ng ·
June 30, 1997, by the following vote:
FOR MR. BOVA: Council Members Parrott, white, Wyatt, Bowles,
Edwards, McCadden and Mayor Bowers ............................. -7.
At 5:30 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and the following Council Members in
attendance: John H. Parrott, Linda F. Wyatt, Elizabeth T. Bowies,
John S. Edwards, Delvis O. McCadden and Mayor David A. Bowers.
(Council Member William white, Sr., was absenL)
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr.,
City Attomey; James D. Gdsso, Director of Finance; and Mary F. Parker,
City Clerk.
465
The reconvened meeting was opened with · prayer by Mayor
Bowera.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
CITIZEN OF THE YEAR: The Mayor advised that on behalf of the
Members of the Roanoke City Council, he was pleased to introduce
Roanoke'e 1994 Citizen of the Year, Mr. Sigmund E. Davidson.
The Mayor stated that Mr. Davidson serves on the Julian S. Wise
Foundation Board, in which capacity he has been exceptionally
dedicated and committed to the mission of the National, "To the Rescue
Exhibit and Rescue Squad Hall of Fame"; that he is a strong believer in
and advocate of Volunteer Emergency Medical Services and works with
the Board of Directors and others to challenge businesses and
residents of Virginia to recognize the outstanding achievements and
efforts of the thousands of volunteers who have dedicated countless
hours and service to their community; and, in addition, he serves as
President of Literacy Volunteers and holds leadership positions with
Center In The Square, the Roanoke Valley Chapter of the Fellowship of
Christians and Jews and a Member of the Board of Trustees of Roanoke
College.
The Mayor unveiled the Citizen of the Year Plaque which
displayed a photograph of Mr. Davidson, with the appropriate
inscription, and presented him with a personalized plaque, and a "Key
to the City" in honor of his many achievements and contributions. He
also presented a "crystal star", which is symbolic of the star on Mill
Mountain, to Mrs. Davidson and welcomed other members of the
Davidson family.
PUBLIC HEARINGS
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised
continuation of a public hearing to be held on Monday, February 13,
t995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Donald R. Alouf and Lee T. Helms, contract purchasers,
that certain conditions presently binding upon a tract of land located at
1910 McVitty Road, S. W., described as Official Tax No. 5100809, which
466
property wes previously conditionally rezoned, pursuant to Ordinance
No. 31826-011894, adopted on January 18, 1994, be amended, subject
to certain conditions proffered by the petitioners, the matter was again
before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Fdday, January 27, 1995, and Friday,
February 3, 1995.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor referred to a communication from Edward A. Natt,
Attorney, representing the petitioners, requesting that the matter be
continued; whereupon, the Mayor advised of a conversation with Mr.
Natt earlier in the day in which he suggested that it would not be
necessary for Mr. Natt to attend the Council meeting inasmuch as he
had requested a continuation.
MISCELLANEOUS: Ms. Barbara N. Duerk, 2607 Rosalind
Avenue, S. W., appeared before Council in connection with an article
that appeared in the Sunday, February 12, 1995 edition of the Roanoke
Times & World-News. w~ttsn by Bob Jordan entitled, "Cashing In". She
advised that the article poi.ntsd out that "Cashing In" is the concept of ·
having worked and lived m the fast lane long enough to accumulate
enough wealth so that one can choose where to live and where to raise
a family. She expressed concurrence with many of the author's ideas
and urged that Members of Council read the article. She encouraged
the City to look at the needs of neighborhood residents, to look at
beautification of entranceways to the City so that when people form
their first impression of Roanoke, they will see a place where they want
to return, to look at cooperation and not competition among the Valley's
sports facilities, and to address multi-modal and inner-modal
transportation needs of the Roanoke Valley to provide adequate bus
service for visitors and residents alike in a competent, efficient and
effective manner which will cause the City's buses to be self-
supporting. She added that a valley-wide public relations marketing
program should be encouraged to educate citizens who live in the
Roanoke Valley about the good things that exist and to entice persons
from other states to consider Roanoke as a place to live, work, and
establish their business. She stated that Roanoke needs to spend a
little money in order to make a little money.
(For full text, see article on file in the City Clerk"s Office.) I
467
W'dhout objection by .Council, the Mayor advised ttmt the remarks
I of Ms. Duerk would be received and filed.
HUMAN DEVELOPMENT-GREENWAY SYSTEM: Mr. Dan E.
Mankie, 5t6 Arbutus Avenue, S. E., addressed the matter of open space
and greenways as an alternative to transportation, porflculady bicycling
needs for the health and safety of the community. He presented copy
of a 1993 report of the U. S. Surgeon General which points out that 70
per cent of deaths and major illnesses are attributed to life styles. He
advised out that if greenways are completed or incorporated into the
City's plans, bicycling is one of the major ways in which to reduce
soma of society's cuwent health problems. He noted that air is trapped
in the Roanoke Valley since the area ia surrounded by mountains,
therefore, if more people ride bicycles, the air quality will be improved.
For a healthier and a safer community, he urged that Council give
consideration to his suggestion.
Mr. McCeddan encouraged Mr. Mankie to discuss his concems
with Ms. Barbara Duerk, an avid bicyclist and a member of the Blue
Ridge Bicycle Club, Inc., and the Mayor requested that the City Clerk
provide Mr. Mankle with the nantes and addresses of certain individuals
who recently appeared before Council in regard to the grasnways issue.
There being no further business, the Mayor declared the meeting adjourned
at 7:40 p.m.
APPROVED
ATTEST:
Mary F. Parker David A. Bowers
City Clerk Mayor
468
SPECIAL MEETING ..... ROANOKE CITY COUNCIL
February 18, 1995
8:30 a.m.
The Council of the City of Roanoke met in special session on Saturday,
February 18, 1995, at 8:30 a.m., in the Conference Room at the Roanoke Regional
Airport, pursuant to Section 10, Meetings of Council, of the Roanoke City Charter
and pursuant to Resolution No. 323484)12395 adopted by the Council on Monday,
January 23, 1995, with Mayor David A. Bowers presiding.
PRESENT: Council Members Elizabeth T. Bowies, John S. Edwards, Delvis O.
McCaddan, John H. Pan'ott, Unda F. Wyatt and Mayor David A. Bowers ............ -6.
ABSENT: Council Member William White, Sr.
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Robert H. Bird, Municipal Auditor;
and Willard N. Claytor, Director of Real Estate Valuation.
O..THERS PRESENT: Jesse A. Hall, Deputy Director of Finance; William F. ·
Clark, D;rector of Public Works; Kit B. Kiser, Director of Utilities and Operations;
George C. Snesd, Jr., Director of Public Safety; Glenn D. Radcliffe, Director of
Human Development; Diane S. Akers, Budget Administrator; Barry L. Key, Manager
of Management and Budget; and Sherman M. Stovall, Budget/Managemant Analyst.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-BUDGET: The Mayor advised that the purpose of the special
meeting was to review financial data and trends in order to develop a better
understanding of the City's financial condition and to identify financial challenges
facing the City in the near future.
The City Manager and Director of Finance advised that the meeting would
focus on financial data and trends for fiscal years 1990-1995, and various charts and
information would be provided in response to the following questions:
469
(1) How has the City government performed financially during the past five
I fiscal years?
(2) How does the City's financial performance compare to other state,
regional and local govemmenta?
(3) How is the City performing financially during fiscal year 19957
(4) What can we expect for the future?
Mr. Hall reviewed a Summary of Revenues and Changes in Designated Fund
Balance for Fiscal Years 1990 - 1994, and General Fund Revenues By Major Source
for Fiscal Years 1990-94.
(See pages 4 - 12 of Financial Data and Trends Workbook - February t8, 1995.)
He also reviewed Local Taxes By Major Source for Fiscal Years 1990-1994, end Local
Tax Initiatives for Fiscal Years 1990-1995.
(See pages 13 - t6 of Financial Data and Trends Workbook.)
Mr. Hall further reviewed a breakdown of the following Local Taxes by Major
I Source: real estate tax, .p.e...reonal property tax, sales tax, utility consumer tax,
business and occupational hcenses and prepared food and beverage tax.
(See pages 17 - 22 of Financial Data and Trends Workbook.)
He also reviewed Intergovernmental Revenues By Major Source for Fiscal Years
1990-1994, and a Summary of General Fund Revenues for Fiscal Years 1990-1994.
(See pages 23 - 32 of Financial Data and Trends Workbook.)
Ms. Akere reviewed General Fund Expenditures By Major Category for Fiscal
Years 1990.1994, and General Fund Expenditures end Transfers - Summary for Fiscal
Years 1990-1994.
(See pages 33 - 42 of Financial Data and Trends Workbook.)
Mr. Grisso reviewed Financial Data and Trends for Fiscal Years 1990-1995,
Comparison of Major Revenue Sources for Virginia Localities for Fiscal Years 1991-
1993, end Comparison of Major Revenue Source for Virginia Locali~es Per Capita for
470
Fiscal Year 1992-93,' and.Compariaon of Financial Performance - Major Revenue
Sources of Virginia L..ocal,tiss - Fiscal Year 1992-93.
(See pages 43 - 47 of Financial Data and Trends Workbook.)
He also reviewed a Comparison of Local Revenue Sources - Fiscal Years 1992-93,
Comparison of Financial Performance. Local Revenue Sources Per Capita Revenues
for Fiscal Year 1992-93, and Comparison of Financial Performance - Local Revenue
Sources of Virginia Localities for Fiscal Year 1992-93.
(See pages 48 - 53 of Financial Data and Trends Workbook.)
Mr. Grieso reviewed a Comparison of Major Expenditures By Major Category
for Virginia Localities for Fiscal Year 1992-93; Comparison of Major Expenditures Per
Capita Expenditures for Fiscal Year 1992-93, Comparison of School Revenues and
Expenditures for Virginia Localities for Fiscal Year 1992-93, and Comparison of
Financial Performance - Major Expenditures By Virginia Localities for Fiscal Year
1992-93·
(See pages 54 - 59 of Financial Data and Trends Workbook.)
· .Mr. Stovall presented information, on Comparison of Local Tax Rates for ~
Virg,n,a Localities - 1994, and a Comparison of Financial Performance - Local Tax
Rates 1994.
(See pages 60 - 63 of Financial Data and Trends Workbook.)
At 11:40 a.m., the Mayor declared the meeting in recess.
At 12:15 p.m., the meeting reconvened in the Roanoke Regional Airport
Conference Room, with all members of the Council in attendance, with the exception
of Council Members White and Parrott.
(Following lunch, Mr. Parrott left the meeting.)
Mr. Grisso presented information on Financial Date and Trends for Fiscal
Years 1990-95 in connection with how the City is performing during fiscal year 1995;
and what can be expected for the future. He also presented information on General
Property Taxes By Major Source - Comparison of Adopted Estimate to Projected
Collections for Fiscal Year 1994-95, Other Local Taxes By Major Source -
Comparison of Adopted Estimate to Projected Calculations - Fiscal Year 1994-95,
Other Revenues By Major Source - Comparison Comparative Analysis of Fiscal Year
471
1994.95 General Fund Expenditures and Encumbrances for the Period July I -
December 31, Statement of Expenditures and Encumbrances, and General Fund
Revenue Estimate for Fiscal Year 1996.
(See pages 64 - 71 of Financial Data and Trends Workbook.)
Mr. Herbert reviewed Preliminary Revenue and Expenditure Projections for
Fiscal Year 1996-96 including Preliminary Revenue and Budget Estimates, Impacts
of Commonwealth of Virginia Budget Proposals, Impacts of Federal Budget
Proposals and Items Referred to 1996-96 Budget Study by Council.
(See pages 72 - 73 of Financial Data and Trends Workbook.)
Other rnattere discussed by Council pertained to a regional sports director
position which was previously referred by Council to 1995-96 budget study;
whereupon, the City Clerk was requested to place the item on the agenda for the
next joint meeting of the Roanoke City Council and the Roanoke County Board of
Supervisors for further discussion.
The Mayor encouraged the Members of Council to place items recommended
for referral to 1996-96 budget study on the Consent Agenda as soon as possible to
enable the pr:per follow-up by the City Manager prior to bu:get study.
I A prevmous request of the Jefferson Center Foundation for $3.6 million for
improvements to the Auditorium and $600,000 for improvements to Fitzpatrick Hall
at The Jefferson Center, was again before Council; whereupon, Mr. McCadden
moved that the request for $3.5 million be referred to the City's Capital
Improvements Program and the request for $600,000.00 be referred to 1995-96
budget study for further discussion by Council. The motion was seconded by Mr.
Edwards and adopted.
The Mayor requested information with regard to taxation of public service
companies located in the City of Roanoke and noted that it may be necessary for the
matter to become a part of the City's 1996 Legislative Program, or a Virginia
Municipal League study. He also requested information on the amount of revenue
received by the City from taxes paid by non-City residents; and whether the City of
Roanoke's ~,,msient room tax parallels that which is charged by other jurisdictions
in the Roanoke Valley.
In the future, Vice-Mayor Edwards advised that he would hope the City will be
in a position to place less reliance on funds received from real estate taxes and more
reliance on taxes that are based on enhancement of the economy, which are taxes
paid by persons who do not necessarily live in the City of Roanoke.
472
The City Manager presented a Contracted Services Inventory As of
February 18, 1995, which lists City programs/services that have been contracted out ~
to the private sector.
(See inventory list on file in the City Clerk's Office.)
There being no further business, the Mayor declared the special meeting
adjourned at 1:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
473
i REGULAR WEEKLY SESSION---ROANOKE CITY COUNCIL
February 27, 1995
3:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, February 27, 1995, at 3:00 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, I~ of Section
2-15, l~J~l~,~$1Ul~ Code of the City of Roanoke (1979), aa amended.
PRESENT: Council Members William White, Sr., Linde F. Wyatt, Elizabeth T.
Bowles, John S. Edwards, Delvis O. McCadden, John H. Pan'ott and Mayor
David A. Bowers ......................................... 7.
ABSENT: None---~ ......................................................... -0.
OFFICERS PRESENT: W. Robert HeCoert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
I m.eeting o. pened prayer by James D. Smith,
The
was
with
The
Reverend
Pastor, St. Ehzabeth's Ep;scopal Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
474
ACTION:
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Cede of Virginia (1950), as amended. The motion was seconded by Mr.
Edwards and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadclen, Parrott and Mayor Bowers .......... 7.
NAYS: Nor. c
POLICE DEPARTMENT-GRANTS: A report of the City Manager
advising that by communication dated January 9, 1995, he fonvarded
a letter to Council concerning the Violent Crime Control and Law
Enforcement Act of 1994 which contained a proposal for 100,000 new
police officers under the "COPS Ahead" program, was before the body.
Mr. Herbert explained that the program requires that the officers
be hired in addition to the current complement of police officers and
assigned specifically to community policing programs, which program
is administered by the Office of Community Oriented Policing Services
and was established to expedite hiring of new police officers and to
expand community policing programs.
The City Manager advised that he previously requested the Chief
of Police to assess the City's need for additional officers assigned to
this activity versus the benefits of the program to the community; and
the City's assessment has now been completed and inclusion of
additional police officers in the fiscal year 1995-96 budget is not
recommended inasmuch as the City has the appropriate number of staff
assigned to that specific activity and development and expansion of the
community policing concept is on schedule, with an ongoing goal to
adopt the Community Oriented Policing philosophy and practices
throughout the patrol division.
475
The City Manager noted that with the current fiscal year
I environment at the S. tate and Federal levels, and with the uncertainty
about the futura of this partially-funded program (whether or not block
grants will be available at sometime within the next fiscal year affording
greater flexibility for use of grant funds~ it is not recommended that the
City of Roanoke apply by the March 3 deadline for use of grant funds,
end the opportunity exists in years two, three and four should local
conditions change.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report be received and filed. The
motion was seconded by Mr. Edwards and adopted by the following
vote:
AYES: Council Members VVhite, Wyatt, Bowles, Edwards,
McCadclen, Parrott and Mayor Bowers ........... 7.
NAYS: None
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
A report of qualification of William L. Bova as a member of the
I Economic Develop..ment Commission, for a term ending June 30, 1997,
was before Counc,I.
(See Oath or Affir,,~ation of Office on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Membem White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ...............
NAYS: None
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-DONATIONS/CONTRIBUTIONS-CITY
PROPERTY-HOUSING/AUTHORITY: Neva J. Smith, Executive Director,
City of Roanoke Redevelopment and Housing Authority, appeared
I before Council and advised that in 1992, the Housing Authority began
476
ACTION:
efforts to develop · recreational facility across the street from
Lansdowne Park on four acres of land that was purchased from the ·
Horton family. She stated that a development grant was obtained from
the U. S. Department of Housing and Urban Development, a local
contractor assisted with grading of the site, Total Action Against
Poverty donated playground equipment, and Roanoke City staff
assisted with design and inspection of the park. On behalf of the City
of Roanoke Redevelopment and Housing Authority, she presented the
d=cd to Horton Park to the Mayor, who presented the document to the
City Attorney for proper recordation in the Clerk's Office of the Circuit
Court.
Without objection by Council, the Mayor advised that the remarks
of Ms. Smith would be received and filed.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-AIRPORT: A communication from Jacqueline L. Shuck,
Executive Director, Roanoke Regional Airport, transmitting the fiscal
year 1995-96 Operating Budget and Capital Purchase Budget, in __
accordance with requirements of the R. oanok, Regional A. irp. ort I
Commission Act and the Roanoke Reg:onel Airport Commission
Contract dated January 28, 1987, in the amounts of $4,378,802.00 Total
Budgeted Expenditures and $4,674,t72.00 Total Projected Revenues,
was before Council.
(For full text, see communication and budget summery on file in the
City Clerk's Office.)
Mr. tNhite offered the following resolution:
(#32380-022795) A RESOLUTION approving the Roanoke
Regional Airport Commission's 1995-1996 proposed operating and
capital purchases budget, upon certain term-.~ and conditions.
(For full text of Resolution, see Resolution Book No. 57, page 83.)
Mr. White moved the adoption of Resolution No. 32380-022795.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
477
i AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers
NAYS: None ........... _ ......... ---0.
The Mayor requeatad that the City's annual affim-,ative action
report also include figures relating to minorities employed by the
Roanoke Redevelopment and Housing Authority, the Roanoke City
Schools, the Greater Roanoke Transit Company, and the Roanoke
Regional Airport.
BU DGET-GRANTS-EQUIPMENT-CMERP-SCHOOLS: A
communication from the Roanoke City School Board requesting
appropriation of funds to the following school accounts, was before
Council.
Grant Ho. 6770 -
$4,170.00 for the School-To-Work Transition
Specialist Program to provide funds for the
terminal leave cost of the specialist upon his
retirement. The Program is 100 per cent
reimbursed by State funds.
Grant No. 6929 -
$1,000.00 for the Let's Talk Program to
p.rovide enrichment for economically
d,sadvantaged students through educat, onal
field trips. The Program is funded through
community donations, and is a new grant.
Grant No. 6930 -
$10,073.00 for the 1995 Westsm Virginia
Regional Science Fair which is being hosted
by Roanoke City Schools. The Fair will be
funded from contributions from other school
districts, with a local match cost of $2,000.00
to Roanoke City Schools.
The School Board further requested appropriation of $500,000.00
in proceeds from the 1994-95 Capital Maintenance and Equipment
Replacement Fund, which will be used to meet the objectives of the
School Technology Initiative, and provide for the purchase of
instructional and administrative equipment by the schools.
478
ACTION:
A report of the Director of Finance concurring in the request of
the School Board advising that the $500,000.00 appropriation from the
School portion of the Capital Maintenance and Equipment Replacement ·
Program is the fourth appropriation of the School Board's fiscal year
1994 CMERP funding of $2,020,436.00, which will leave an
unappropriated balance of $163,477.00, was also before Council.
(For full text, see communication and report on file in the City Clerk's
Office.)
Ma. Wyatt offered the following emergency budget ordinance:
(#32381-022795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 83.)
Ms. Wyatt moved the adoption of Ordinance No. 32381-022795.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ....................... 7.
NAYS: None
REPORTS OF OFFICERS:
ClTY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
GRANTS-ROANOKE NEIGHBORHOOD PARTNERSHIP: The City
Manager submitted a written report advising that as part of the
Community Development Block Grant (CDBG) application approved by
Council on May 9, 1994, pursuant to Resolution No. 31977-050994,
Council authorized a grant for the Neighborhood Development Grant
Program; that City funds for the Program are available as a part of the
Department of Planning and Community Development's approved
budget; that the purpose of the Program is to provide funding for
479
neighborhood organizations which are members of the Roanoke
I. Neighborhood Pazthe~hip for self-help ...l~O.jects that arescope
largor, in
than projects funded through the Min,-grant program, ,ncluding
rshabilitsl]on of community centers and purchase and rehabilitation of
homes; that the City has received approval from the U. S. Department
of Housing and Urban Development for the CDBG application by letter
dated June 10, 1994; and Council authorized acceptance of the 1994-95
CDBG Entitlement and Appropriation of Funds for CDBG Activities on
June 27, 1994, pursuant to Ordinance No. 32072-062794.
It was further advised that a proposal has been received by the
Roanoke Neighborhood Partnership from the Northwest Neighborhood
Environmental Organization (NNEO) for a grant of City and CDBG funds
for acquisition of and site work to one deteriorated and vacant house
located at 719 Gilmer Avenue, N. W.; and total cost of the project shall
not exceed $10,000.00 in City and CDBG funds.
The City Manager recommended that he be authorized to execute
an agreement, to be approved by the City Attorney, with the Northwest
Neighborhood Environmental Organization for the grant of City and
Community Development Block Grant funds to the NNEO for
acquisition of and site work to one vacant house located at 719 Gilmer
Avenue, N. W.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#32382-022795) A RESOLUTION authorizing the City Manager
to execute a grant agreement with the Northwest Neighborhood
Environmental Organization (NNEO), to provide funding for the
acquisition of one house located at 719 Gilmer Avenue, N.W., and one
lot located at 721 Gilmer Avenue, N. W., upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 57, page 85.)
ACTION:
Mr. White moved the adoption of Resolution No, 32382-022795.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
480
ACTION:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ..... 7.
NAYS: Nors._
BUDGET-PARKS AND RECREATION-GRANTS-RIVER PARK1NAYI
EXPLORE PARK: The City Manager submitted a written report advising
that Explore Park received a two year, $800,000.00, appropriation from
the General Assembly, requiring unrestricted match funds; that for
every one dollar raised by Explore, the State will provide a matching
dollar;, that the City of Roanoke and other localities were requested to
provide match funding for Explore Park; that on May 9, 1994, Council
approved provision of a matching grant, in the amount of $25,000.00,
with the understanding that an additional $25,000.00 would be provided
during the following fiscal year if funds were available; that the first
year match funding of $25,000.00 was provided to Explore Park on
May 18, 1994; and the second year match funding has been requested
by Explore Park.
The City Manager recommended that Council authorize
expenditure for the second year match funding, in the amount of
$25,000.00, for Explore Park, and transfer $25,000.00 from Account No.
001-052.4340-1002 to Account No. 001-002-7220-3758,
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency budget ordinance:
(~/32383-022795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 86.)
Mrs. Bowies moved the adoption of Ordinance No. 32383-022795.
The motion was seconded by Mr, Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ........... 7.
NAYS: None
Ii
481
BUDGET-GRANTS-SCIENCE MUSEUM OF WESTERN VA-
I SCHOOLS: The City Manager submitted a wr?an report advising that
the Science Museum of Wastem Virginia recamved $625,000.00 in State
funding for renovation of the fourth floor galleries and Hopkins
Planetarium, which funding requires restricted match funds; that for
every one dollar raised by the Science Museum, the State will provide
a matching dollar;, and the City of Roanoke and certain other localities
were requested to provide match funding, aa more specifically set out
in the report.
It was further advised that on May 9, 1994, Council approved
provision of a matching grant, in the amount of $25,000.00, with the
understanding that an additional $25,000.00 would be provided during
the following fiscal year if funds were available; that the first year match
funding of $25,000.00 was provided to the Science Museum on May 18,
1994; and the second year match funding has been requested by the
Science Museum.
The City Manager recommended that Council authorize
expenditure for the second year match funding, in the amount of
$25,000.00, for the Science Museum of Weatem Virginia, and transfer
$25,000.00 from Account No. 001-052-4340-1002 to Account No. 001-
002-7220-3759.
(For full text, see report on file in the City Clerk's Office.)
Mr. Edwards offered the following emergency budget ordinance:
(~32384-022795) AN ORDINANCE to amend and rsordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 87.)
ACTION:
Mr. Edwards moved the adoption of Ordinance No. 32384-022795.
The motion was seconded by Ma. Wyatt and adopted by the following
vote:
AYES: Council Members INhite, Wyatt, Bowies, Edwards,
McCaddan, Parrott and Mayor Bowers .................. 7.
NAYS: None ....................................... -0.
482
TRAFFIC-BRIDGES-HOUSINGIAUTHORITY-PLANNING-HOTEL
ROANOKE CONFERENCE CENT. ER-VIRG!NIA TECH-STRE. ETS AND I
ALLEYS: The City Manager subm,tted a written report advisIng that at
its regular meeting on April 13, 1987, Council requested that the
Virginia Department of Transportation (VDOT) program a project for
roadway widening and realignment along First Strset/Gainsboro Road
(from Madison Avenue, N. W., to Salem Avenue, S. W.) and at the
intersection of Orange Avenue and Galnsboro Road; that an agreement
with VDOT was authorized by Council on July 27, 1987, pursuant to
Ordinance No. 28745, through which the City assumed responsibility
for administering all aspects of the First Street/Galnsboro Road project;
and the preliminary engineering phase would be generally handled on
the normal 96 per cent VDOT and five per cent City cost-sharing basis
(cost-sharing percentages in effect at that time).
It was further advised that Downtown North Development Plan
results were released on May 11, 1989, at a press conference, and
included a recommendation to construct a four-lane Second Street
Bridge instead of a four-lane First Street Bridge; that the Second Street
corridor provides a clearer and more wall-defined west circumferential
route than First Street; that the location and major design features of
the widening and realignment of Second Streeti Galnsboro Road from
Salem Avenue to Ore?ge Avenue we.re..approved by Council on
October 1, 1990; and right-of-way acqu,s~t~on for 82 parcels of land
relating to the project was authorized by Council on December 17, 1990,
pursuant to Ordinance No. 30346-121790.
The City Manager explained that roadway construction plans and
right-of-way acquisition are nearing completion; that development of
roadway construction plans necessitated adjustment of property
acquisition lines; that additional property is needed on 11 parcels on
the project to address proper design requirements for various street
intersections, street tie-ins, handicap access and utility relocations;
that acquisition of the additional areas is equivalent to six per cent of
the total area required for the project and will not require additional
demolition of buildings or displacement of people; that funding for
acquisition of the additional properties is not to exceed $16,000.00,
which funds are available within the project account; and the project
schedule currently indicates that the advertisement for construction
bids will occur as early as May 1995.
483
The City Manager recommended that Council authorize
· acqui?.ition of the necessary rights-of-way for 11 parcels of land
ident,fled on Attachment B to the City Manager's report and further
authorize appropriate City officials to acquire and conduct
condemnation proceedings, as necessary, pursuant to Section 33.1-89,
et eeq, Code of Virginia (1950), as amended.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(#32385-022795) AN ORDINANCE providing for the acquisition
of certain real estate needed by the City for the widening and
realignment along Second StreetJGainaboro Road; ratifying any action
already taken to acquire this property; setting a certain limit on the
consideration to be offered by the City; providing for the City's
acquisition of such real estate by condemnation, under certain
circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 88.)
ACTION: Mrs. Bowles moved the adoption of Ordinance No. 323854)22795.
I The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers .............. 7.
NAYS: None ..... -- - ............. --0.
SPECIAL PERMITS-STREETS AND ALLEYS: The City Manager
submitted a written report with regard to a request of Charles Duncan
and Nell Schloeeberg for the City to open, grade and pave certain
undeveloped sections of Monterey Road, N. E., and Pineland Road,
S. W., advising that public rights-of-way, defined on the City's official
maps as streets and alleys, are, for the most part, open, developed and
paved for public use and access purposes; that public streets, in some
instances, however, have not been developed and are commonly
referred to as "paper streets", and generally labeled on City maps as
'undevelopsd"; and owners ofttm properties abutting the paper streets
occasionally desire to build their homes in the City on various sections
of the undeveloped streets, and the City Administration, from time to
time, receives requests from owners for the City to open and pave
certain limited sections of the streets.
484
The City Manager reviewed the procedure followed by the City
Administration prior to 1987, and advised that a legal opinion issued in
1987 by the City Attomey concluded that under the provisions of
Secl~on 15.1-368 of the Code of Virginia (t950), as amended, only City
Council has the authority to determine and decide which streets should
be opened and the manner in which such streets should be graded and
constructed, therefor, the administrative procedure was rescinded at
that time; and current policy and procedure requires that all requests
for the City to open platted, but undeveloped streets, be reviewed by
City staff, with a report and reconvnendation thereafter to be forwarded
to Council for consideration and final disposition.
The City Manager explained that owners of properties abutting
certain undeveloped sections of Pineland Road, S. W., and Monterey
Road, N. E., have submitted written requests (see letters attached to
City Manager's report) for the City to open and extend limited sections
of both streets; that the attomey for Charles Duncan, owner of property
identified as Official Tax No. 7310111, states that his client was
informed by the City, prior to purchase of the lot on Monterey Road,
N. E., that the City would extend the street to the lot, if and when a
house was constructed thereon, which contention cannot be
continued; that property identified as Official Tax No. 5010320 is owned
by Nell Schlossberg, who states that it is his intention to build and
maintain his home in the City on a lot that is located on an undeveloped
section of Pineland Read, S. W., and he is requesting that the City open,
grade and pave a limited section of the street in order to provide proper
public street access to his new residence.
It was noted that building permits have been issued to Messre.
Duncan and Schloasberg, and new upper-income single family
dwellings are in the process of being constructed on both lots; that
undeveloped streets and street sections similar to that of the subject
Monterey and Pineland Roads continue to exist and remain at
numerous locations within the City's overall street system; that
standard administrative procedures are needed to effectively promote
and attract new construction of middle and upper-income housing in
the City; and a report and recommendations for establishment of
efficient administrative procedures to facilitate the opening of
undeveloped streets for new residential construction will be forwarded
to City Council in the near future.
485
The City Manager recommended that Council approve the
I requests of Charles Duncan and Neil Schlossberg for the City to open,
grade and construct certain limited sections of Monterey Road, N. E.,
and Pineland Road, S. W., and further authorize and direct the City
Manager to take the following actions:
Appoint an officer under the City ManageCs direction to
review and determine by personal Inspection of the
premises likely to be affected by the proposed grading, as
to what damages, if any, will accrue to the owners of any
properties abutting thereto.
File with the City Clerk, on behalf of the City, any and all
applications necessary to close, vacate or othen~ise alter
any residual portion of Pineland Road, S. W., as may be
deemed necessary.
In the event it is determined that no damages will accrue
to any other abutting property as s result of the proposed
grading, the City Manager shall thereafter direct City
forces to open, grade and pave the subject sections of
Monterey Road, N. E., and Pineland Road, S. W.
I (For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(~/32386-022795) AN ORDINANCE authorizing the City Manager
to appoint an officer to ascertain what damages, if any, will accrue to
the owners of the several properties possibly affected by the opening
and grading of portions of Monterey Road, N. E., and Pineland Road,
S. W., and authorizing the City Manager to take certain other actions,
including directing City forces to open and grade portions of Monterey
Road, N. E., and Pineland Road, S. W., under certain circumstances,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 90.)
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 32386-022795.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
486
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers .............. 7. ·
·
NAYS: Non= ....................................... --0.
At 3:55 p.m., the Mayor declared the meeting in recess.
At 4:06 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
BRIDGES-CONSULTANTS REPORTS: The City Manager
submitted a written report advising that the City awarded an
engineering services contract to Hayes, Seay, Mattem & Mattern, Inc.
(HSMM), on September 14, 1992, in the amount of $212,959.00, for the
following four bridge structures:
Structure No. 8042 on Shenandoah Avenue crossing an
unnamed branch for Phase I, Preliminary Design, Phase II,
Final Design, and Phase III, Contract Administration.
Design and construction are complete.
Structure No. 8060 on Centre Avenue crossing an
unnamed branch for Phase I, Preliminary Design, Phase II,
Final Design, and Phase III, Contract Administration.
Design and construction ara complete.
Structure No. 1822 on Main Street crossing Roanoke River
for Phase I, Preliminary Design, with cost estimate.
Phase I is complete.
Stn,cturs No. 8064 on Ninth Street crossing Roanoke River
for Ph.a. ss I, Preliminary Design, with cost estimate.
Phase I ,s complete.
It was further advised that Amendment No. 1, in the amount of
$7,800.00, was for the purpose of preparing an engineering report to
confirm specific repairs necessary to maintain the integrity of the First
Street Bridge over the railroad; that funds, in the amount of $28,278.00,
remain in project Account No. 008-052-9548-9055; that Structure No.
1822 (Wassna Bridge) on Main Street crossing Roanoke River and
No~olk Southern Railroad, Phase I, Preliminary Design is complete, and
487
plans need to be developed for repairs and maintenance of the bri.dge;
I and Structure No. 8064 Ninth Street crossing Roanoke River,
o.n
Phase I, Preliminary Des;gn is complete, and plans need to be
developed for repairs and maintenance of the bddge.
The City Manager recommended that he be authorized to execute
Amendment No. 2 to the City's englnssdng sswices contract with
Hayes, Seay, Mat/ern & Mattem, Inc., in the amount of $10,379.00, for a
new contract amount as follows:
Current Contract Amount
Amount for Amendment Ho. 2
$220,759.00
10.379.00
Revised Contract Amount
$231.138.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrot/offered the following resolution:
(#323874)22795) A RESOLUTION authorizing the execution of an
amendment to the City's agreement with Hayes, Sssy, Mat/em &
Mattern, Inc.,.for addit!onal engineering ssrvic, ss to be ped'.ormed in
I connection w~th the Bridge Replacement/Repa, r Design project.
(For full text of Resolution, see Resolution Book No. 57, page 92.)
ACTION:
Mr. Parrot/moved the adoption of Resolution No. 323874)22795.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCaddan, Parrot/and Mayor Bowers .............. 7.
NAYS: None
BUDGET-CITY SHERIFF-CITY JAIL-CMERP-EQUIPMENT: The
City Manager submit/ed a written report advising that the General Fund
Capital Maintenance and Equipment Replacement Program has
identified the need for a new mandown/radio system at the City Jail;
that the system consists of a portable radio for each deputy which will
automatically send a request for help to the jail control center if it is
tilted more than 60 degrees (deputy knocked down), and the deputy can
also manually send a request for help by pushing the emergency
488
ACTION:
ACTION:
button; and specifications and a request for quotations were developed
and bids were received until 2:00 p.m., on January 20, 1995, and opened ·
in the Office of the Manager of General Services on January 20, 1995.
·
The City Manager recommended that Council accept the bid of
Valley Communications which meets all required specifications, for a
total cost of $98,838.00; and appropriate $98,838.00 from General Fund
Capital Maintenance and Equipment Replacement Account to
Communications, Account No. 001-050-4130-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#32388-022795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 92.)
Mr. White moved the adoption of Ordinance No. 32388-022795.
The m. ofion was seconded by Mr. Edwards and adopted by the
follow, ng vote: I
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ................ 7.
NAYS: None ..................................... -0.
Mr. White offered the following resolution:
(#32389-022795) A RESOLUTION accepting a bid for the
pumhase of a mandown/radio system by the She,i~'s Depadment, upon
certain terms and conditions; and rejecting all other bids made for such
items.
(For full text of Resolution, see Resolution Book No. 57, page 93.)
Mr. White moved the adoption of Resolution No. 32389-022795.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
489
AYES: Council Members White, VVyatt, Bowles, Edwards,
I McCadden, P;a,,~lt and Mayor Bower~ ................ 7.
NAYS: None ............................. -0.
HUMAN DEVELOPMENT-TOTAL ACTION AGAINST POVERTY-
GRANTS-SCHOOLS: The City Manager submitted a written report
advising that Bright STARS Technical Assistance Grant funds are
available through the Virginia Council on Child Day Care and Early
Childhood Programs to serve at-risk four-year old children who have
been identified as needing pre-school educational services to reduce
disparities upon formal school entry and to reduce or eliminate those
risk factors that lead to early academic failure; that application for the
grant was made at the request of TAP/Hesd Start and the Roanoke City
Public Schools; and TAP/Head Start, the Roanoke City Schools and the
Roanoke City Department of Social Services will be working
cooperatively on the project.
It was further advised that notification of approval from the
Virginia Council on Child Day Care and Early Childhood Programs has
been received and a planning grant in the amount of $7,000.00 is
available, which will be used to develop a program services grant
I application requesting funding in an amount up to $90,000.00 for the
1995-96 school year from the State to expand pre-school programs in
the Roanoke City Schools.
The City Manager recommended that Council concur in the
following actions:
accept the $7,000.00 grant from the Virginia Council on
Child Day Care and Early Childhood Programs;
appropriate $7,000.00 to accounts to be established by the
Director of Finance in the Grant Fund;
authorize the City Manager, or his designee, to execute the
Bright STARS Technical Assistance Planning Grant on
behalf of the City of Roanoke; and
490
ACTION:
ACTION:
authorize the City Manager, or hie designee, to execute
appropriate agreements with Total Action Against Poverty
in Roanoke Valley and Roanoke City Public Schools to
ensure compliance with the grant requirements.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(~t32390-022795) AN ORDINANCE to amend and reordain certain
sections of the 1994.95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 94.)
Ms. Wyatt moved the adoption of Ordinance No. 32390,022795.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers ............. 7.
NAYS: None ................................................. 4).
Ms. Wyatt offered the following resolution:
(ft32391-022795) A RESOLUTION authorizing acceptance of the
Bright STARS Technical Assistance Planning Grant from the Virginia
Council on Child Day Care and Early Childhood Programs, and
authorizing execution of the necessary agreements with Total Action
Against Poverty in the Roanoke Valley, Inc. and Roanoke City Public
Schools to plan and develop a program services grant application.
(For full text of Resolution, see Resolution Book No. 57, page 95.)
Ms. Wyatt moved the adoption of Resolution No. 32391-022795.
The motion was seconded by Mrs. Bowies and adopted by the following
vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .................. 7.
NAYS: None
491
LANDMARKS/HIST. PRESERVATION-HOTEL ROANOKE
i CON. FERENCE CENTER-VIRGINIA TECH: The City submitted
Manager
a written report advising that the H. R. Foundation, Inc., is applying to
the Virginia Department of Historic Resources for official designation
of Hotel Roanoke aa a landmark on the Virginia Landmarks Register
and the National Register of Historic Places, which designation is
considered to be a great honor and recognizes the Hotel's cultural
importance in Roanoke'a early railroad history and its meritorious Old
English style architecture; and inclusion on the State and National
Registers would provide the Hotel with significant public recognition.
It was further advised that in accordance with State regulations,
the local goveming body must endorse inclusion of property on State
and National Registers; whereupon, the City Manager requested that
Council support the H. R. Foundation's application by adopting the
appropriate measure, which inclusion, if approved, will be a positive
step in preserving an important historic property and in acknowledging
architectural and cultural assets of the region.
(For full text, see report on file in the City Clerk's Office.)
Mm. Bowles offered the following resolution:
I (f/32392-022795) A RESOLUTION endom~ng the inclusion of the
Hotel Roanoke as a landmark on the Virginia Landmarks Register and
the National Register of Historic Places.
(For full text of Resolution, see Resolution Book No. 57, page 96.)
ACTION:
Mrs. Bowles moved the adoption of Rasolulion No. 32392-022795.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards,
McCadden, Parrott and Mayor Bowers ................ 7.
NAYS: None
DIRECTOR OF FINANCE:
492
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL
REPORTS: The Director of Finance submitted the financial report for
the City of Roanoke for the month of January 1995.
(For full text, see financial report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
financial report would be received and filed.
BUDGET-HOUSING/AUTHORITY-GRANTS: The Director of
Finance submitted a written report advising that by agreement with the
City of Roanoke, the Roanoke Redevelopment and Housing Authority
administers a large segment of the City's Community Development
Block Grant Program; that the Housing Authority receives program
income during the course of its administration of various projects by
renting properties and by receiving loan repayments from project area
residents; and the Housing Authority is required to transfer program
income to the City of Roanoke, and the City is required to use the
income for community development activities.
It was explained that the Housing Authority has made payments
to the City in the amount of $129,164.00 from July 1, 1993 through
January 31, 1995, for the following program income:
$16,531.00 in rental rehabilitation loan repayments;
$45,394.00 in other program income in excess of income
previously appropriated, with other program income
primarily received from loan repayments and parking lot
rentals; and
$67,239.00 for the sale of land in Shaffere Crossing and
Gainsboro.
It was further explained that the City has received the following
miscellaneous program income:
$211,$75.00 in interest eamed through January 31, 1995,
on the Conference Center Section 108 $6.0 million funds,
which earnings are required by the U. S. Department of
Housing and Urban Development to be spent on Section
108 loan repayments;
493
$20,436.00 in rental income from the Willlamson Road
Parking Garage;
$10,082.00 in loan repayments received by the City under
the Home Purchase Assistance Program; and
$32,099.00 in other program income relating to TAP-SRO
loan repayments, interest earned on program income, and
other loan repayments, which is the difference between
what was previously appropriated and actually received.
The Director of Finance recommended that Council appropriate
$403,356.00 in program income, which amounts will be appropriated to
unprogrammed accounts and will be available for further appropriation
transfers for community development proposes, aa follows:
$69,423.00 to Account No. 035-093-9330-5135, Hotel
Roanoke Section 108 Interest;
$16,631.00 to Account No. 035-093-9340-5t80,
Unprogrammed CDBG - Rental Rehabilitation Loans;
I $20,436.08 to Account. No. 035-093-9340-5182,
Unprogrammed CDBG - Will;amson Road Garage;
$32,099.00 to Account No.
Unprogrammed CDBG - Other;
035-093-9340-5189,
$10,082.00 to Account No. 035-093-9340-5192,
Unprogrammed CDBG - Home Purchase Assistance
Program;
$45,394.00 to Account No. 035-093-9340-5197,
Unprogrammed CDBG - Roanoke Redevelopment and
Housing Authority;
$142,152.00 to Account No. 035-094-9430-5135, Hotel
Roanoke Section 108 interest; and
$67,239.00 to Account No. 035-094-9440-5189,
Unprogrammed CDBG - Other.
i (For full text, see report on file in the City Clerk's Office.)
494
ACTION:
Mr. McCedden offered the following emergency budget
ordinance:
(#32393-022795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 97.)
Mr. McCadden moved the adoption of Ordinance No. 32393-
022795. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members White, Wyatt, Bowles, Edwards,
McCadden, Parrott and Mayor Bowers .............. 7.
NAYS: None
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ZONING-SIGNS/.BI..LLBOARDS/AWNINGS: Mr.. McCadden
referred to recent publ,c,ty in regard to the "Big Boy" s,gn on top of a
building at 114 South Jefferson Street, advising that the matter is not
an issue over whether an individual is right or wrong, but an issue of a
department doing its job based on instructions of a local government;
whereupon, he inquired as to the status of the matter.
The City Manager responded that Roanoke is a City of laws and
not of individual people, with officials who try to listen closely to the
issues that ara raised in 1995. He advised that the current sign
ordinance was adopted in 1982; that in its 1994 work program, the City
Planning Commission suggested a review of the City's sign ordinance;
whereupon, the Ci~ Mana.ger offere, d to correspond with the
Chairperson of the C,ty Plann,ng Comm,ssion to request that the
495
Planning Commission pursue the entire question of a review of the sign
I ordinance and the specific i..ssue of the "Big Boy" sign., and to submit
a report and recommendehon to Council for cons,deretion as to
whether or not the Cib/e current sign regulations accurately reflect the
ne~Js of the Roanoke community in the year 1995. He pointed out that
he did not know how long it will take to study the matter, however,
inasmuch as the item is currently on the City Planning Commission's
work program for this year, with the proper support from his office, the
Planning Commission will be in a position to move forward.
In connection with the dispute over the "Big Boy" sign on top of
the building at 114 South Jefferson Street, Mr. HeCoert spoke in support
of allowing the legislative process to take its own direction, advising
that City staff wishes to enforce the laws that best reflect Counci's
judgement in regard to the sign ordinance, and to that extent, it is
believed that the City should step back and let the legislative process
move f~rward, which will allow Council the opportunity to establish the
City's rules and regulations. He noted that it will take a period of time
to go through the process, however, within 30 days he should be in a
position to provide a more definite time table.
ACTION: Mr. McCadden moved that the matter of the "Big Boy" sign
I located on top of a building at 114 South Jefferson Street and a review
of the City's cu¢~'~nt sign regulations be reran-ed to the City Manager for
report to Council. The motion was seconded by Mr. Parrott and
unanimously adopted.
OTHER HEARINGS OF CITIZENS:
COMPLAJNTS4.ANDMARKS/HIST. PRESERVATION-LIBRARIES:
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared before Council
and advised that she did not object to the historic designation of The
Hotel Roanoke which was approved by Council earlier in the meeting.
She explained that over three years ago, a request was submitted to the
City that the Gainsboro Library be designated as an historic landmark,
both for its cultural and architectural significance; however, the matter
has not been presented to the Council for action; whereupon, she
inquired if the proper procedure had been followed.
The City Manager responded that from time to time, citizens
request that City owned buildings be designated for historic purposes,
and there is a different level of need or urgency to act on these types
of properties as opposed to properties that are not under the City's
496
control. He stated that City Staff review of the request for Gainsboro
Library historic designation has not been completed, however, he
would anticipate that the matter will be submitted to Council for
appropriate action by June 30, 1995.
When the City Manager submits his report to Council on the
abovedescrJbed matter, the Mayor requested that Council be provided
with information on other City properties that are potential candidates
for historic designation.
At 4:35 p.m., the Mayor declared the meeting in recess.
At 4:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member McCadden.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members White, Wyatt, Bowies, Edwards, Parrott
and Mayor Bowers ................................................... -6.
NAYS: None
(Council Member McCadden was absent.)
There being no further business, the Mayor declared the meeting adjourned
at 4:57 p.m.
APPROVED
ATTEST:
Mary F. Parker David A. Bowers
City Clerk Mayor
497
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 13, 1995
3:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, March 13, 1995, at 3:00 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Reauler Meetinqs, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, Elizabeth T. Bowles, John S.
Edwards, Delvis O. McCadden, John H. Parrott, William White, Sr., and Mayor
David A. Bowers .............................................. 7.
ABSENT: None .................................................. -0.
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James Do Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attomey; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
I The meeting was o.p?ned with a prayer by The Reverend Donald E. Eshelmon,
Pastor, Patterson Memorial Grace Brethren Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTS OF ACKNOWLEDGEMENT-CITY SHERIFF-CITY JAIL: On
behalf of the Members of Council, the Mayor congratulated Sheriff
W. Alvin Hudson upon achievement of "unconditional certification" of
the Roanoke City Jail, which means that the jail was found to be in 100
per cent compliance with all State standards for the operation of local
jails as established by the Board of Corrections. He advised that every
three years auditors from the Department of Corrections must inspect
the jail for compliance with the 107 State standards and they found no
problems in regard to management or operation of the jail.
PROCLAMATIONS-ACTS OF ACKNOWLEDGEMENT-UNITED
WAY-DISABLED PERSONS: The Mayor issued a proclamation
declaring March t995 as ARC Roanoke, Inc. Month.
(For full text, see proclamation on file in the City Clerk's Office.)
498
ACTION:
ACTION:
SISTER CITIES: Following the viewing of a video with regard to
the City of Florian~polis, ~anta Catadna, Brazil, Mr. Edwards offered the
fo#owing resolution in connection with a new Sister City relationship:
(#32394-031395) A RESOLUTION expressing the intent of the
City of Roanoke to enter into a new Sister City relationship with the City
of Floriantpolis, Santa Catarina, Brazil; authorizing negotiations with
the proper City officials of the City of Floriantpolis and other parties to
establish a Sister City relationship and a cultural exchange program
between the two Cities; and authorizing the Mayor to execute any
required agreements on behalf of the City.
(For full text of Resolution, see Resolution Book No. 57, page 100.)
Mr. Edwards moved the adoption of Resolution No. 32394-
031395. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ...................................... 7.
NAYS: None.
~ENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council.
Mrs. Bowies moved that the Consent Agenda be approved. The
motion was seconded by Mr. Parrott. Ms. Wyatt requested that the
motion be amended to remove Item C-3 from the Consent Agenda for
separate discussion; whereupon, the motion, as amended, wes adopted
by the following vote:
AYES: Council Members Bowies, Edwards, McCadden, Parrott,
White, Wyatt and Mayor Bowers- · ........... 7.
NAYS: None .............................. -0.
499
MINUTES: Minutes of the regular meetings of City Council held
on Monday, November 14, 1994, and Monday, November 28, 1994, were
before the body.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowere ......................... -7.
NAYS: None ........................................ -0.
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), aa amended, was before
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Parrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................... 7.
NAYS: None .......................................... -0.
U. S. CONFERENCE OF MAYORS-BUDGET-HUMAN
DEVELOPMENT-TAXES-LEGISLATION-HOUSING/AUTHORITY -
GRANTS-FDETC-YOUTH-AMTRAK: A communication from Mayor
David A. Bowers transmitting an "Action Alert", dated February 24,
t995, from The United States Conference of Mayors with regard to
significant cuts proposed in the Federal budget which could negatively
and directly impact programs in the City of Roanoke, was before
Council.
5OO
ACTION:
ACTION:
.The Mayor advised that all. citizens should be conce.m, ed about
the ?.~gniflcant cuts proposed in the .Federal budget which cou!d ·
negatively and directly Impact programs in the City of Roanoke; and in
particular, he called attention to proposed cuts in Community
Development Block Grant "Section 8" rental subsidy vouchers, the
Women, Infants, and Children (WIC) program, the Summer Youth Job
Training Program, funding for dislocated worker retraining (which
might affect the Fifth District Employment and Training Consortium),
environmental funding, AMTRAK funding, and homeless assistance.
The Mayor stated that he joins with most Americans in the belief
that the Federal budget should be balanced, however, citizens should
also be aware that tax cuts or further cuts in services by Congress may
affect municipalities, like Roanoke, throughout the nation.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the communication be received and
filed. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ......................... 7.
NAYS: None
· OATHS OF OFFICE-COMMITTEES-YOUTH: A report, of
qual,flcation of Carolyn Word as a member of the Youth Services
Citizen Board, for a ter,. ending May 31, 1996, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................ 7.
NAYS: None .............................................. 4.
501
SCHOOLS: Consent Agenda Item No. C-3 with regard to teacher
salaries having been removed from the Consent Agenda for separate
discussion, the matter was before the body.
A communication from the Mayor in connection with an article
that appeared in the March 8, 1995, edition of the Roanoke Times &
World News in regard to efforts of the Roanoke City School Board to
reiss teachers' sslaHea in the City schools to be more comparable with
salaries of teachers in the Roanoke County school system; however,
the article also indicated that the County School Board may soon raise
salaries so that County school teachere may again be paid more than
City teachers, was before Council.
The Mayor advised that in the spirit of Valley cooperation and for
the good of taxpayers in both jurisdictions, it seems that a unique
opportunity exists this year, or within a multi-year cycle, to initiate
uniform valley-wide school teachers' salaries in the City and in the
County; that Roanoke should not have a City system that competes
with the County system; and in his opinion, the efficient way to run
local government is to initiate uniform valley-wide school teachers'
salaries.
The Mayor requested that the matter be referred to the joint
budget meeting of City Council and the School Board in May 1995.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. McCadden moved that the matter be referred to the City
Council/School Board budget meeting in May 1995. The motion was
seconded by Mr. White.
Ms. Wyatt advised that under the previous school administration
and School Board, there was a great deal of effort in regard to salaries
for upper level administrators, that a great deal of money was invested
in experimental programs and an aggressive building renovation
program was initiated; the~,~;ore, teacher salaries and salaries for other
school employees was Iow on the priority list and during the period of
the salary mandate, the City of Roanoke failed to meet those mandates
six out of the seven years, which also helped to create the kind of
chasm that presently exists in Roanoke's system of salaries compared
to those of adjoining localities. She stated that the City of Salem and
Roanoke County have emphasized the importance of working toward
502
teacher salaries reaching the national average, not above but .to the mid
point.
She
advised that new and beautiful buildings and ,nnovative ·
programs ara only as effective as the people who occupy those
buildings who are charged with the responsibility of administering and
delivering the programs; and the City of Roanoke is fortunate to have
a large percentage of educators in its school system who continue to
care about the children of Roanoke, despite the disparities in their pay
checks when compared to other Roanoke Valley school systems. She
submitted that if Roanoke City wishes to have comparable salaries with
other localities, the City should adopt the same goal and endeavor to
raise teacher salaries to the national level.
Mr. Edwards reiterated the remarks of Ms. Wyatt and advised that
the goal should be to raise teacher salaries to the national average.
Mr. Whits concurred in the above remarks, however, he noted
that the issue of teacher salaries is the direct responsibility of the
Roanoke City School Board and expressed concern that Council might
be overstepping its bounds in trying to set policy regarding school
teacher salaries.
Mr. McCaddan concurred in the rem.a.~s of Mr. White, ad. vising
that Council would be in the wrong area ,f !t discusses salaries for
teachera or other school personnel which is w~thin the realm and scope
of the School Board. He raspectfully suggested that the Mayor remove
his communication from the agenda and pursue the matter with the
School Board as a personal matter and not as a matter from Council.
In response to the above comments, the Mayor advised that over
the years, City and County schools have competed against each other
and as soon as ssladas of City teschera get ahead of County teachers,
which is the case at present, the County moves ahead of the City, thus,
one system is more or less pitted against the other, which is not in the
best interest of the taxpayers of the City or the County. He stated that
his proposal is an effort to stop the process of pitting one jurisdiction
against the other. He called attention to concerns that have been
expressed over the years in regard to City teachers who come into the
system, remain for a brief period, and move on to other Iocalitiss with
higher pay scales. He advised that although the issue of teacher
salaries is not directly involved with the City Council, it is a topic that
could be discussed with the School Board, and it is a matter that
involves cooperation between Roanoke City and Roanoke County.
503
i Mr. McCadden reiterated his previous statement that the matter
should be brought ~ the attention of the School Board individually by
the Mayor and not ~nvolve the Council as a whole in the discussion.
At 3:40 p.m., the Mayor declared the meeting in recess.
At 3:43 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding and all Members of the Council in
attendance.
ACTION:
With the concurrence of Council, the Mayor requested that the
item be withdrawn from the agenda.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
OTHER HEARING OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS:
SCHOOLS: A communication from Mayor David A. Bowers
advising that on June 30, 1995, there will be two vacancies on the
I Roa..noke City School Board, for terms commencing July 1, 1995, and
end,ng June 30, 1998; .tha.t. pursuant to Chapter 9, Education, Section
9-t7, Candidate's Appl,cation, Code of the City of Roanoke (1979), as
amended, the deadline for receipt of applications is Friday, March 10,
1995; that, to date, only two applications have been filed with the City
Clerk; that while he is confident that both individuals are qualified
applicants, he is concemed that the matter has not received sufficient
publicity in order to generate the desired response; and after conferring
with the City Attorney, he was advised that the Members of Council
may legally extend the deadline for receipt of applications, was before
Council.
The Mayor recommended that the deadline for receipt of School
Board applications be extended for a period of two weeks and that
applications will be received by the City Clerk until 5:00 p.m., on Friday,
March 24, 1995.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
"AN ORDINANCE amending Section 9-17, Candidate's
~dJ_cdlUg. Q, of Article II, Procedure for election of school trustee, of
Chapter 9, ~, Code of the City of Roanoke (1979), as amended,
to provide for a one-time extension of the deadline for the filing of
504
ACTION:
applications for the office of school board trust~.; a.n.d providing for an ,,
emergency and an effective date and term,nation date of this I
ordinance."
Mr. Parrott moved the adoption of the Ordinance. The motion
was seconded by Mr. White.
Upon question, the City Clerk advised that three applications
were received prior to the deadline on March 10, 1995, at 5:00 p.m.
Mr. Edwards expressed concern with regard to extending the
deadline when three qualified applicants have applied and inasmuch as
the matter was legally advertised in accordance with provisions of the
City Code. He stated that it would be unfair to those persons who
applied in a timely manner if the deadline is extended.
Mr. Parrott concurred in the suggestion of the Mayor, and Mr.
McCadden advised that when he was informed about the Mayor's
suggestio, n, the deadline fo.r. receipt of applications
was
fast
approach;ng and only two appl,cations had been received inthe
City
Clerk's Office. He pointed out that Roanoke ia a city of approximately
100,000 ci.~zens and it troub, lss him to think that only two citizens
would be ,nterested in serv,ng on the School Board, therefore, he
concurred that the deadline should be extended to determine if there
are other interested citizens. He advised that it is time for the citizens
of Roanoke to show their true colors - do they care about their school
system - and for that reason, he would be in favor of extending the
deadline until March 24, 1995.
Ms. Wyatt expressed concern about changing the rules in mid
stream, advising that if an applicant missed the deadline and wished to
file, for example, one day late, that individual would be held
accountable for following the rules, and accordingly, if Council intends
to hold citizens accountable for following the rules, then the Council
should also follow its own established rules and procedures.
Inasmuch as five votes are required for passage of emergency
measures, the ordinance was lost by the following vote:
AYES: Council Members McCadden, Parrott, White and
Mayor Bowers ......... 4.
NAYS: Council Members Wyatt, Bowles and Edwards 3. .I
505
The City Attorney explained ..t~.t inasmuch as the ordinance was
I prepared as an emergency and d,d not receive sufficient votes for
passage, Council could delete the emergency clause, adopt the
ordinance today on its first reading, adopt the ordinance on its second
reading at the Council meeting on Monday, March 27, 1995, and the
ordinance would take effect ten days thereafter, or April 6, 1995.
ACTION:
Mr. Parrott moved that the reception for School Board applicants
which was previously scheduled for Monday, March 13, 1995, st 5:30
p.m., be rescheduled for Monday, March 27, 1995, st 5:15 p.m. The
motion was seconded by Mr. McCadden and adopted.
ACTION:
Mr. White moved for a reconsideration of the ordinance
extending the deadline for receipt of School Board applications until
March 24, 1995. The motion was seconded by Mr. McCedden and
adopted.
Pursuant to the following roll call vote, the ordinance extending
the deadline for receipt of applications until March 24, 1995, was lost
by the following vote:
AYES: Council. Members Parrott and Mayor Bowers .-2.
NAYS: Counc,I Members Wyatt, Bowles, Edwards, McCadden
and White ....... --5.
Mr. McCadden requested that the record reflect that he
reluctantly changed his vote to enable the process to proceed as
previously established by Council, and to provide due process for the
three applicants who applied prior to the March 10, 1995, deadline.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CITY NURSING HOME-HUMAN DEVELOPMENT-CMERP:
The City Manager submitted a written report advising that the Roanoke
City Nursing Home has been in operation at its current location at
Coyner Springs since August 1958; that the cu.rre, nt building,
constructed in 1939 to house a tuberculosis sanitarium, ,s 56 old;
years
5O6
that annual maintenance costs for the facility have averaged $79,000.00,
and the facility is now in good condition; that because of the age of the
facility, them are numerous maintenance and Improvement needs; and ~
the facility does not meet current State standards for new nursing
homes.
It was further advised that the facility is operated financially as
an Enterprise Fund, with the General Fund providing local tax dollars
to subsidize the difference in operating revenues (Medicaid
reimbursements and patient payments) and operating expenditures;
that Medicaid reimbursements have been a substantial source of
funding for operation of the nursing home because a high percentage
of patients ars Medicaid eligible; that State action in 1982 to limit the
amount of Medicaid reimbursement to private and local government-
operated nursing homes resulted in a $192,000.00 reduction in Medicaid
revenues collected; that Medicaid revenues for the nursing home have
never recovered to prs-1982 levels; and the amount of local tax dollars
required to support the operation of the nursing home in fiscal year
1994-95 is $440,750.00.
It was explained that construction of a new nursing home facility
will be necassary in the near future if the City continues to operate the
home as a City department, at an estimated cost of $3 million, or the
equivalent of a ten per cent increase in the real estate tax; that the
amount of tax dollars required to support the home's operation will
continue to grow because of the limits placed on Medicaid
reimbursements, since a large percentage (92 per cent) of nursing
home residents are Medicaid eligible; and an internal staff team was
formed in 1994 to study two major concerns of facility condition and a
growing local tax subsidy and to identify options for addressing those
concerns.
It was pointed out that service delivery options identified by the
staff team include the following:
continue to operate the nursing home as a City
department and build a new nursing home facility at an
estimated cost of $3 million;
hire a professional nursing home management firm to
operate the nursing home with the City still being
responsible for building a new facility;
507
operate the nursing home under a non-profit corpora~on
I or commission with ~e corporation or commission being
responsible for build,ng a new facility; and
allow a private developer/operator to build a new facility
and provide the service.
The City Manager explained that the primary issue determined by
the team is whether the City needs to remain in the nursing home
business, per'dculady with the rising local tax dollar subsidy, the need
to construct a new facility, and the availability of nursing home space
at other nursing homes in the Roanoke Valley for those persons
needing care; and the primary recommendation of the team is to
consider proposals from private developers or operators interested in
constructing and operating a new nursing home if the following criteria
can be met:
offer all existing patients the option to transfer to the new
facility; and
offer all existing employees the option to transfer to the
new facility, an.d. protect their jobs and compensation to
the extent poss,ble.
The City Manager advised that the staff further recommended,
based on research of how other localities have successfully managed
the transition from public to private service delivery, that the City
Attorney be authorized to retain special counsel to help navigate
through the very complex State laws and regulations, including
Medicaid regulations, that must be complied with in such a transition,
at an estimated cost of $70,000.00 for such assistance.
The City Manager recommended that Council concur in the
continued study of alternative service delivery methods identified by
the staff team for the nursing home, and appropriate $70,000.00 for
legal assistance so that the option of ailow, i...n.g a private
developer/operator to construct and operate a new fac,l,ty can be fully
explored; and appropriate $25,000.00 from Nursing Home Fund
Retained Earnings and $45,000.00 from the fiscal year 1993-94 Capital
Maintenance and Equipment Replacement Program balance remaining
to Account No. 009-094-5340-2010 in the Nursing Home Fund.
(For full text, see report on file in the City Clerk's Office.)
508
ACTION:
Mrs. Bowles offered the following emergency budget ordinance:
(~32396-031395) AN ORDINANCE to amend and reordain certain
sections of the 1994-96 Nursing Home and General Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 101.)
Mrs. Bowles moved the adoption of Ordinance No. 323954)31395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................ 7.
NAYS: None ............................................. 4).
BUDGET-HOUSING~AUTHORITY-PLANNING.GRANTS: The City
Manager submitted a written report advising that projects associated
with the Gainsboro Conservation/Redevelopment Plan are among the
variety of Community Development Block Grant (CDBG) funded
programs administered by the City of Roanoke Redevelopment and
Housing .Authority; and Council approved a Contract for Services with
the Housing Authority for administration of the activities in the 1994.96
fiscal year on August 8, 1994, pursuant to Resolution No. 321374)80894.
It was further advised that Council approved Amendment No. 1
to the Contract for Services on November 28, 1994, pursuant to
Resolution No. 32262-112894; that Gainsboro Enhancement Project II
is a program addressed in the current contract to assist the City with
a project to relocate, rehabilitate and resell two structures previously
located behind The Hotel Roanoke at 42 and 56 Wells Avenue, N. E., to
12 and 18 Gilmer Avenue, N. E., which relocation is complete; that
funding in the current contract for the project is $178,295.00, which
includes $162,152.00 for project costs and $16,143.00 for staff support
costs; and a recommendation for the project was originally mede by the
City Planning Commission as part its review of the Wells Avenue
Redevelopment Project, inasmuch as the two structures have a
historical value and importance to the Gainsboro community.
It was explained that bids were opened for rehabilitation of the
two structures located at 12 and t8 Gilmer Avenue, N. E., by the
Housing Authority on February 2, 1995; that two bids were received and
the Housing Authority recommends awarding the bid to the lowest
509
bi..d~r., Building Specialist, Inc., for a lump sum smo.unt of $219,300.00,
wh,ch bid was $17,200.00 Iow.e..r. than the other b,.d. received by the
Housing Authority; that an addmt,onal $16,000.00 ~nll be required for
landscaping and weatherization of the structures, which services were
not included in the bid; that a current balance of $60,513.00 remains in
the Housing Authority's Gainsboro Enhancement II project account,
with an additional $174,787.00 needed to complete the project; that
Council authorized appropriation of program income from the Housing
Authority and other miscellaneous accounts to Unprogrammed CDBG
accounts on February 27, 1995, pursuant to Ordinance No. 32393-
022795; and an amendment is necessary to the CDBG Contract for
Sewices with the Housing Authority to increase the project budget for
the Galnsboro Enhancement II project accounts from $178,295.00 to
$353,082.00 for completion of the project which includes rehabilitation,
weatherization and landscaping of the properties located at 12 and 18
Gilmer Avenue, N. E.
The City Manager recommended that Council concur in the
following actions:
authorize execution of Amendment No. 2 to the 1994-95
Community Development Block Grant Contract for
Servi.ces with the City of Roanoke Redevelopment and
Hous,ng Authority;
;,,,nsfer the following amounts totalling $108,011.00 from
the CDBG accounts listed below to Gainsboro
Enhancement II, Account No. 0354)93-9320-5009:
Account No. 0354)93-9340-6182
Account No. 0354)93-9340-5192
Account No. 0354)93-9340-5197
Account No. 0354)93-9340-5189
$ 20,436.00
10,082.00
45,394.00
32.099.00
$108,011.00
transfer $66,776.00 from CDBG Account No. 0354)94-9440-
5189 to Gainsboro II, Account No. 0364)94-9420-5009.
(For full text, see report on file in the City Clerk's Office.)
510
ACTION:
ACTION:
Ms. Wyatt offered the following emergency budget ordinance:
(#323964)31395) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 103.)
Ms. Wyatt moved the adoption of Ordinance No. 32396-031395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ...................... 7.
NAYS: Non:
Ms. Wyatt offered the following resolution:
(#32397-031395) A RESOLUTION authorizing the appropriate City
officials to enter into Amendment No. 2 to the Community Development
Block Grant Subrecipient Agreeman.t between.t, he City and the City of
Roanoke .R. edevelopment and Hous,ng Authonty, upon certain terms
and conditions.
(For full text of Resolution, see Resolution Book No. 57, page 105.)
Ms. Wyatt moved the adoption of Resolution No. 32397-031395.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers .................................. 7.
NAYS: None.,
BUDGET-TRAFFIC-STATE HIGHWAYS-WATER RESOURCES-
STREETS AND ALLEYS: The City Manager submitted a written report
advising that on March 7, 1994, Council accepted a bid submitted by
Laramore Construction Co., Inc., for the Carvins Cove Phase II water
main project, Contract A-2, which work was started as of May 23, 1994;
that the project extends a water main from Williamson Road at
P!antation Road southward to FIo. rist Road near Vemdale Drive; that
plans prepared by Dewberry & Daws propose an alignment for a portion
511
of the new pipeline to follow on. the wostem side of Williamson Road
(Route 11) between Greenway and Manor Drive; that the proposed
Drive.
corridor ia located in a public right-of.way crowded with existing
underground utilities and difficult terrain, which conditions eliminate
use of the proposed corridor without costly utility relocations; that
since the utilities are located in the State-owned right-of-way, the cost
of relocation would be the responsibility of the City, at an estimated
cost of $225,000.00; and all other altamative routes would require the
acquisition of additional easements across private property.
It was further advised that City staff and the consultant have met
with the Virginia Depe,t,~ent of Transportation (VOOT) to gain approval
for laying the proposed pipeline under the existing outbound lane of
Route 11, which alignment has been approved by VDOT; that the new
alignment requires restoration of pavement and maintenance of traffic
during construction which was not anticipated in the original bid; that
Change Order No. 4, in the amount of $169,074.65, provides for ail work
items associated with the changed alignment, as set forth in the report;
and current funds were encumbered in the original contract amount of
$1,469,735.00:
Original Contract Amount
Change Order No. 1
Change Order No. 2
Change Order No. 3
Proposed Change Order No. 4
$1,469,735.00
2,771.00
69,196.00
475.00
169.074.65
New Contract Amount
$1.711.250.65
The City Manager recommended that Council concur in the
following actions:
authorize execution of Change Order No. 4, in the amount
of $169,074.65, to the contract with Laramore Construction
Co., Inc.; and
transfer $96,000.00 from Account No. 002-056.8370-9001,
Carvins Cove Phase II, Contract B-2, to Account No. 002-
056-8373-9001, Carvins Cove Phase II, Contract A-2.
(For full text, see report on file in the City Clerk's Office.)
512
ACTION:
ACTION:
Mrs. Bowies offered the following emergency budget o.rdinance:
(#32398-031395) AN ORDINANCE to amend and reorda,n certain I
sections of the t994-05 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 105.)
Mrs. Bowles moved the adoption of Ordinance No. 32398-031395.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................... 7.
NAYS: None ...................................................... -0.
Mrs. Bowles offered the following emergency ordinance:
(#32399-031395) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 4 to the City's contract with Laramore
Construction Co., Inc., in connection with Carvins Cove Filter Plant
Improvements - Phase II, CohO-act A-2; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 107.)
Mrs. Bowies moved the adoption of Ordinance No. 32399-031395.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott, White and Mayor Bowers ........................... 7.
NAYS: None
WATER RESOURCES-STREETS AND ALLEYS: The City Manager
submitted a written report advising that on June 28, 1993, Council
accepted a bid submitted by Aaron J. Conner General Contractor, Inc.,
for Carvins Cove Phase II, Contract B-2, which work was started as of
October 7, 1993.
513
It was further advised that the project extends a water main from
I the vicinity of Hollins Road at the Norfolk Southern Railroad southward
generally following Hollins Road to Orange Avenue; that several
changes to the plans have been needed in order to meet field
conditions and operational needs; that a listing of additions and credits
is included in Attachment A to the City Manager's report, with the net
effect of all changes being a credit in the amount of $261,258.79; that
work Is complete with the exception of minor punch list items; and
current funds are encumbered in the amount of $2,473,685.40:
Original Contract Amount
Change Order No. 1
Proposed Change Order No. 2
$2,473,685.40
(117,336.00)
New Contract Amount
~;2,096.093~61
The City Manager recommended that Council authorize execution
of Change Order No. 2, in the credit amount of $261,265.79, to the
contract with Aaron J. Conner General Contractor, Inc.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
(~32400-031396) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 4 to the City's contract with Laramore
Construction Co., Inc., in connection with Carvins Cove Filter Plant
Improvements - Phase II, Contract A-2; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 67, page 108.)
ACTION:
Mr. Parmtt moved the adoption of Ordinance No. 32400-031395.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers .......................... 7.
NAYS: None ................................................ -0.
BUDGET-PUBUC WORKS-SNOW REMOVAL: The City Manager
submitted a written report advising that major snow and ice
storms occurred in the Roanoke Valley on January 6, 7, 28, 29 and
February 1, 4, 15, 1995, which deposited approximately 12 inches of
514
ACTION:
enow and ice accumulation at the Roanoke Regional Airport; and the
1994-95 budget includes $110,120.00 for snow and ice removal from I
City streets and rights-of-way, for overtime salaries, and supplies and
chemicals, while other operating accounts are used for regular salary
and equipment costs.
It was further advised that City employees have returned to their
regular duties at this time; that approximately 1,878 hours of regular
time and 2,925 hours of overtime was expended plowing and spreading
salt and abrasives on streets, and keeping equipment in service, etc.,
with salary cost to date at approximately $57,084.00; that City
equipment has operated more than 3,353 hours, with the cost of fuel,
parts, and supplies to date in excess of $4,925.00; that 2,255 tons of
rock salt and abrasives were spread on streets and bridges, at a value
of more than $101,938.00; and total cost to the City for snow and ice
removal efforts thus far this season is approximately $163,947.00.
The City Manager recommended that Council authorize the
transfer of $45,850.00 ;~vm the General Fund Contingency, Account No.
0014)02-9410-2199, to Snow Removal, Account No. 001-052-4140-2045,
Chemicals.
(For full text, see report on file in the City Clerk's Office.) I
Ms. Wyatt offered the following emergency budget ordinance:
(f~32401-031385) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 109.)
Ms. Wyatt moved the adoption of Ordinance No. 32401-031395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCaddan,
Parrott, White and Mayor Bowers-- - ....................... 7.
NAYS: None .................................................... -0.
515
BUDGET-PARKS AND RECREATION-FIRE DEPARTMENT-
I DEPARTM ENT-CM ERP-LIBRARIE. S-J &.
COMMUNICATIONS
D
RELA'I1ONS DISTRICT COURT: The City Manager subm,tted a written
report advising that the General Fund Capital Maintenance and
Equipment Replacement Program has identified needs and projects for
vadous City Departments, which are necessary for the continued
efficient and effective ped~ormance of assigned responsibilities and
support for vadous City projects; and the following items will be
procured in accordance with the procurement section of the Code of
the City of Roanoke (1979), as amended:
Fir~
170 self-contained breathing
apparatus masks
$ 40,295.00
Library
microfilm readers/printers
38,000.00
Parks and Grounds Maintenance
City-Wide Reforestation Program
Phase I
repair ballfields
25,000.00
50,000.00
Utility Line Services
skid steer loader for warehouse
storage in pipe lot
25,277.00
Juvenile and Domestic Relations
District Court
COUrt renovations
2,010.00
516
telephone replacement equipment for ~
City Jail, Personnel Department, Juvenile
and Domestic Relations District Court and
building inspections 75.000.00
Total
The City Manager recommended that Council concur in the
following actions:
appropriate $230,305.00 from the General Fund Capital
Maintenance and Equipment Replacement Program to the
following accounts:
$40,295.00 to Fire Department, Account No.
001-050-3213-2035
$38,000.00 to Library, Account No. 001-054-
7310-9015
$75.,000.00 to Parks and G~no.~nds I
Maintenance, Account No. 001-052-4340 3005
$2,010.00 to Juvenile and Domestic Relations
District Court, Capital Projects Account No.
008-052-9687-9065
$75,000.00 to Communications Department,
Account No. 001-050-4130.9015
appropriate $25,277.00 from Utility Line Services Prior
Year Retained Earnings Account to Utility Line Services,
Account No. 016-056.2625-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
517
t . (#32402-031395) AN ORDINANCE to amend and reordain certain
sect, ohs of the 1994-95 General, Capital Projects and Utility Line
Sewices Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 111.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32402.031395.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ............... 7.
NAYS: None ......................................... .0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
SCHOOLS: Council Member McCadden presented
communications from third grade students in Ms. Mercedes James'
class at Fairvlew Elementary School, and advised that the one question
raised by students pertained to why persons ars permitted to smoke in
public restaurants.
The City Clerk was requested to acknowledge receipt of the
communications, and the City Attomey wes requested to respond to the
inquiry in regard to smoking in public restaurants.
(For full text, see communications on file in the City Clerk's Office.)
ACTION:
OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES:
Mrs. Bowies moved that the City Clerk be instructed to place an item on
the City Council agenda on Monday, March 27, 1995, at 3:00 p.m., with
518
ACTION:
ACTION:
regard to consideration by Council of expansion of membership of the
Mill Mountain Development Committee. The motion was seconded by ~
Mr. Parrott and unanimously adopted.
OTHER HEARINGS OF CITIZENS: None.
At 4:10 p.m., the Mayor declared the meeting in recess.
At 4:28 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Ms. Wyatt moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. McCadden and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ................................. 7.
NAYS: None .............................................. -0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the three year terms of Brenda A. Powell and
Daniel E. Kamee as members of the Fair Housing Board will expire on
March 31, 1995, and called for nominations to fill the vacancies.
Mr. Edwards placed in nomination the names of Brenda A. Powell
and Daniel E. Kames.
There being no further nominations, Ms. Powell and Mr. Kames
were reelected as members of the Fair Housing Board, for terms ending
March 31, 1998, by the following vote:
FOR MS. POWELL AND MR. KARNES: Council Members Wyatt,
Bowles, Edwards, McCadden, Parrott, White and Mayor Bowers ..... 7.
519
OATHS OF OFFICE-COMMITTEES-FLOOD REDUCTION/
CONTROL: The Mayor advised that there is a vacancy on the Flood
Plain Committee, created by the resignation of George L. P,tzer,'** and
called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of Willard N. Claytor.
There being no further nominations, Mr. Claytor was elected aa
a member of the Flood Plain Committee, for a term ending June 30,
1995, by the following vote:
ACTION:
FOR MR. CLAYTOR: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers ......................... 7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: The Mayor advised that there is a vacancy on
the Roanoke Valley Resource Authority, created by the resignation of
John H. Parrott, and called for nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Bittle W.
Porterfield, IlL
There being no further nominations, Mr. Porterfie!.d was elected
as a member of the Roanoke Valley Resource Authority, for a term
ending December 31, 1995, by the following vote:
ACTION:
FOR MR. PORTERFIELD: Council Members Wyatt, Bowles,
Edwards, McCadden, Parrott, White and Mayor Bowers 7.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission, created by the resignation of Linda
Atkinson, and called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of Janie P. Wheeler.
There being no further nominations, Ms. Wheeler was elected as
a member of the Roanoke Arts Commission, for a term ending June 30,
1996, by the following vote:
ACTION:
FOR MS. WHEELER: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers ........................... 7.
520
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER:
The Mayor advised that them is a v.ac..a?.y on the Roanoke Civic Center ·
Commission, created by the inehg,b,l,ty of Margaret Baker to serve
another term, and called for nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Roy E. Bucher, Jr.
There being no further nominations, Mr. Bucher was elected as
a member of the Roanoke Civic Center Commission, for a term ending
September 30, 1997, by the following vote:
FOR MR. BUCHER: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers ............................. 7.
OATHS OF OFFICE-COMMITTEES-COURT COMMUNITY
CORRECTIONS POLICY BOARD: The Mayor advised that there is a
vacancy on the Court Community Corrections Policy Board, created by
the ineligibility of Gordon H. Shapiro to serve another term, and called
for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of William H.
Cleaveland.
There being no further nominations, Mr. Cleaveland was elected
as a member of the Court Community Corrections Policy Board, for a
term ending December 31, 1997, by the following vote:
FOR MR. CLEAVELAND: Council Members Wyatt, Bowles,
Edwards, McCadden, Parrott, White and Mayor Bowers ................. 7.
Inasmuch as Mr. Cleaveland is not a resident of the City of
Roanoke, Mr. Edwards moved that the City residency requirement for
persons serving on authorities, boards, commissions and committees
appointed by the Council be waived in this specific instance. The
motion was seconded by Ms. Wyatt and unanimously adopted.
At 4:33 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with the following Members of Council in attendance, Mayor Bowers
presiding:
521
i PRESENT: Council Members Unda F. Wyatt, Elizabeth T. ~...~..es,
John S. Edwards, Delvle O. McCadden, John H. Parrott, William Wh,te,
Sr., and Mayo~' David A. Bowers ....... ~7.
ABSENT: Non= ---0.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grieso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PUBLIC HEARINGS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF CITY COUNCIL:
I ACTION: Ms. Wyatt moved that Council endorse
ELECT!ONS-COU..NCIL:
a referendum in connection with the November 7, 1995, general election
as to the issue of election of City Council Members under a modified
election district system; that the City Attorney and the City Manager be
requested to pr.sent alternatives for a modified election district system
including, but not limited to: (1) a seven member Council with four and
five election districts, and (2) a nine member Council with four, five and
six election districts; that the City Manager be requested to provide
planning, demographic and statistical support required to divide the
City into four, five and six election districts without dilution of minority
voting strength, honoring the principle of one person, one vote, and
observing other required legal principles; that the City Attorney be
requested to advise as to applicable legal principles and legal
ramifications of each alternative; and that the City Manager and the City
Attorney make such progress reports to the Council as they deem
appropriate and render their final report as to alternatives by June 12,
1995, in order that Council may obtain citizen comment and select the
Council's preferred alternative by July 31, 1995. The motion was
seconded by Mr. Edwards.
522
th _..Ma. Wyatt advised that ~.e form of representative government for
e ~lq( of Roanoke ia a decis,on that should be made by the citizens !
of Ro.a. noke and not by City Council; that it ia the responsibility of ..
Council to provide the citizens with a process to make this fundame~ttal
decision; and regardless of which side of the issue that Council
Members personally prefer, Council should be willing to trust the
citizens of Roanoke to make this decision. She stated that it has been
said that the citizens are not interested in sending the issue to
referendum, that there may be some people who are not Interested in
what form their government may take, that there are others who are
satisfied with the current at large system, and there is yet another
group that would prefer a modified ward system of government, and
Council must protect the rights of the former two groups and provide
a process to sand the issue to referendum, thereby allowing citizens of
Roanoke to make the decision.
Mr. Edwards advised that the issue has been before the public
and discussed at great length over a number of years, and it is an issue
that will not go away until the question is submitted to the citizens in
the fo,~i of a referendum and voted either up or down. The Vice-Mayor
pointed out that there is a strong feeling about the modified ward
· yst..em t.hrou.ghou.! the. City and particularly by citizens living in
sou~neast ana nonnwest Koanoke, and urged that Council provide.a
way so that the voters will have an opportunity in an open democrat, c
way to either vote the matter up or down in an election in November
1995.
The Reverend Benjamin Tyree, 2501 Hanover Avenue, N. W.,
advised that Council should realize that the issue will not go away, and
will continue to surface year after year, which points out that there is
public concern. He stated that there appears to be a misunderstanding
about what ia being said because some people think that some citizens
are saying that they do not have black representation on Council, which
is not the point citizens are trying to make. He explained that citizens
wish to be represented through precincts or districts, etc., which will
give all citizens of Roanoke the opportunity to be represented and to
have a representative that they can contact and communicate with
directly. He advised that all Members of Council are obligated to the
citizens because they are elected by the voters, but there is a difference
because there is no direct communication. He stated that the issue
should be on the November 1995 ballot so that the citizens of Roanoke
will have an opportunity to put the issue to rest once and for all. He
523
added that he would feel more comfortable in taking his concema to a
I who was elected to represent hie particular district, that
he m not I~/ing to be represented by color but by a representative who
is obligated to the district where he resides, and this is an issue that the
voters should have an opportunity to decide.
The Reverend Charles T. Green, 1731 Hanover Avenue, N. W.,
advised that each Member of Council, when campaigning for office,
made a pledge that they would vote in favor of a referendum on the
question of a modified ward system this year, and those promises were
made without conditions. He stated that at the next Councilmanic
election, Council Members will be reminded of the promises they did
not honor.
Dr. Gary M. Waldo, 3051 Ordway Drive, N. W., advised that
nothing from Council or in the newspaper has rebutted or refuted the
arguments in favor of a modified ward system, and it is clear that it is
the only system that would guarantee some form of geographic
representation to the neighborhoods of the City of Roanoke, which
representation does not presently exist. In addition, he stated that it is
the only system that provides meaningful and limited accountability
because citizens who have an electoral district or ward have the
to call a meeting in a meet
o.p, portu, nity
.manageable
nei.g, hborhood
t.o
~nth the,r representatwas on City Council and to d,scuas their ~eeues
of priority and concem, followed by a report at a monthly meeting in
their neighborhood, which would enable them to judge the efforts of
their Council representative. Further, he stated that the only way to
guarantee that citizens of limited means, or working people who do not
have the financial wherewithal to run an expensive Council campaign
at an average cost of between $8,000.00 and $20,000.00, will have the
opportunity to serve is through a modified ward system. For the
abovastated reasons, he advised that it is important for Council to vote
on whether to put the matter to referendum and that Council let the
citizens know this evening whether they philosophically favor the
modified ward concept.
The Mayor called attention to correspondence dated March 13,
1995, from Gary M. Bowman, Attorney, 145 W. Campbell Avenue,
expressing support for a modified ward system and urging Council to
support a referendum on a modified ward system for Roanoke City, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
524
Mr. Thaddeus H. Hale, 4757 Biltmors Ddve, N. W., advised that
the question is not an issue of whether a modified ward system will be
established, but an issue that has been brought to the Council's
attention to afford the citizens an opportunity to vote on the question,
and called attention to Roanoke's longstanding history of involving its
citizens and encouraging citizen participation in the governmental
process which is the way that democratic life should be conducted. He
advised that four members of Council were recently elected in the last
Councilmanic election who ran on the platfo,-,,, that if the issue came
before them, they would vote in favor of holding a referendum on a
modified ward system. He stated that citizens ara requesting the
opportunity to decide on the question, and asked that Council honor its
commitment, thereby allowing the citizens of Roanoke the opportunity
to choose the form of government they prefer for their community.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. W., requested that
Council adopt Ms. Wyatt's motion which will afford the citizens of
Roanoke the opportunity to decide how their government leaders will
be elected. She stated that citizens are not asking that Council change
to a modified ward system tonight, but that Council allow each
registered voter to have a say in how their government should be run.
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., advised
that he is not affiliated with any particular group or organization
supporting the modified ward system, and he was appearing before
Council in his capacity as a private citizen because he read in the
newspaper that several members of Council stated that they have not
heard from enough of their constituents on the issue. He commented
that he was unsure as to why Council has not heard from a number of
citizens of Roanoke on the issue, however, it could be because many
of them have despaired over getting no where on an issue that has
been debated for the last ten years without response. He noted that
some have argued that the referendum is too expensive, especially if
it results in maintaining the current system in the end; and in response
to that concern, he asked the following question: How much is our
democracy worth? He advised that the fact that each member of
Council was elected to City Council under the present at-large system
might suggest that there is little incentive for any member of Council to
want to change the system in any way.
The Reverend Samuel D. Robinson, 2460 Orchard Lake Drive,
Daleville, Virginia, President, Baptist Ministers Conference, advised that
he represents 65 black ministers and churches who heretofore have not
been willing to be heard because they wanted to keep their business
525
"under the steeple." He stated that the problem that stirred up a
number of ministers in the community is that this is the "same soup
warmed over" and for adults in the African-American community to
continue to go back to their neighborhoods and say that they lost
another election is tantamount to more welfare and to more "don't care"
attitudes. He stated that as President of the Baptist Ministers
Conference, he will encourage the membership that if they want
change, they will have to do what they did 30 years ago and find change
the best way they can. He requested that voters be given the
opportunity to decide on the method of electing City Council Members.
The Mayor inquired if there were other persons who wished to
address Council. There being none, the mo~on of Ms. Wyatt, seconded
by Mr. Edwards, was lost by the following vote:
AYES: Council Members Wyatt and Edwards
NAYS: Council Members Bowies, McCadden, Parrott, White, and
Mayor Bowers ............................ 5.
OTHER HEARINGS OF CITIZENS: None.
I There being no further business, the Mayor declared the meeting adjourned
at 7:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk Mayor
526
REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL
March 27, 1995
3:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, March 27, 1995, at 3:00 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Reaular Meetinas. of Section
2-15, Rules of Procedure. Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Elizabeth T. Bowles, John S. Edwards, Delvis O.
McCadden, John H. Parrott, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ................................................................. 7.
ABSENT: None ...................................................... 4).
OFFICERS PRESENT: W. Robert Herbert, City Manager;, James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend W. David Bailey,
Pastor, Garden City Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
SCHOOLS: The Mayor advised that on July 1, 1995, there will be
two vacancies on the Roanoke City School Board, for terms of three
years each, ending June 30, 1998. He stated that pursuant to Chapter
9, Education. Article II, Procedure for Election of School Trustees,
Section 9-19, Preliminary Screenina of Candidates. of the Code of the
City of Roanoke (1979), as amended, on or before March 31, Council, as
a Committee of the Whole, shall, at a regular or special meeting, review
and consider all candidates for the position of school trustee, the
matter was before the body.
The Mayor further advised that as of 5:00 p.m., on March 10,
1995, at 5:00 p.m., which was the deadline for receipt of applications,
the following persons had applied for the two upcoming vacancies:
527
C. Nelson Harris
I Ma.?n D. Jeffrey
Mehnda J. Payne
(See applications on file in the City Clerk's Office.)
ACTION:
Ms. Wyatt moved that all applications be received and filed. The
motion was seconded by Mr. Edwards and unanimously adopted.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the fo,,,,, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by Council.
MINUTES: Minutes of the joint meeting of City Council, the
Roanoke City School Board and area representatives to the Virginia
General Assembly on Monday, December 12, 1994; and the regular
meetings of Council held on Monday, December 12, and Monday,
December 19, 1994, were before the body.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was
seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ................................. 7.
NAYS: None
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council meet in Executive Session to discuss
personnel matters relating to vacancies on various authorities, boards,
528
ACTION:
ACTION:
commissions and committees appointed by Council, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, was before I
the body.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowies moved that Council concur in the request of the
Mayor to convene in Executive Session to discuss personnel matters
relating to vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2. -344 IAt/tt
_ of Virg,nia (1950), es amanda?. The motion was seconded by Mr.
t, arrott and adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers -- .............. 7.
NAYS: Non: ....................................... ~.
BUDGET-HUMAN DEVELOPMENT-COUNCIL.CHIP: A joint
communication ;~um Vice-Mayor John S. Edwards and Council Member
Elizabeth T. Bowles requesting that the matter of funding for the Child
Health Investment Partnership Progra .m. (CHIP) be referred to fiscal year
1995-96 budget study for consideration by Council, was before the
body.
(For full text, see communication on file in the City Clerk's Office.)
""* .M..re..Bowles moved that .the matter be referred to fiscal year
~,:,;~-:,D ouoget study. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYE.S.: Council Members Wyatt, Bowies, Edwards, McCaddon,
Panott, INh,te and Mayor Bowers .................. 7.
NAYS: None- J ........................................... -0.
BUDGE.T'C.OUNCIL'RIVER PARKWAY/EXPLORE PROJECT: A
joint com.m, umcet,on from Vice-May.or John S. Edwards and Council
Member Ehzabeth T. Bowies request, ng that the matter of fundi
Virginia's Explore Park be referred to fiscal year 1995-96 budget ~uf~;
for consideration by Council, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
529
ACTION: Mrs. Bowies moved that the matter be referred to fiscal year
I 1995-96 budget study. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
P;u~-~tt, INhite and Mayor Bowers ........... 7.
NAYS: None
BUDGET-COUNCIL-WAR MEMORIAL: A joint communication
from Vice-Mayor John S. Edwards and Council Member Elizabeth T.
Bowles requesting that funding for the D-Day Memorial be referred to
fiscal year 1995-96 budget study for consideration by Council, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that the matter be referred to fiscal year
1995-96 budget study. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ............................ -7.
NAYS: None
BUDGET4NSURANCE-COU NCIL-CITY EMPLOYEES-PENSIONS:
A communication from Vice-Mayor John S. Edwards requesting that the
matter of including City retirees in the City employees' health insurance
plan be referred to fiscal year 1995-96 budget study for consideration
by Council, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mrs. Bowles moved that the matter be referred to fiscal year
1995-96 budget study. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ............................ 7.
NAYS: None ............................................. -4).
530
ACTION:
ACTION:
BUDGET-TAXES-COUNCIL-DISABLED PERSON.?: A
communication from Vice-Mayor John S..Edwards requesting .t. hat the
matter of increamng the income limits requ,red for elderly and disabled
citizens to qualify for real estate tax relief from $24,000.00 to $26,000.00
per year be referred to fiscal year 1995-96 budget study for
consideration by Council, was before the body.
The Vice-Mayor advised that at the present time, Roanoke City
homeowners 65 years of age or older and persons less than 65 years
of age determined to be permanently and totally disabled with a
combined gross income not exceeding $24,000.00 and a combined net
worth of $75,000.00 ars eligible to receive a freeze on real estate taxes;
that the current income limit of $24,000.00 with a combined net worth
of $75,000.00 was set in 1994; that in 1993 the income limit was set at
$22,000.00, and prior thereto the income level was $20,000.00; and in
view of normal inflation and the income level of neighboring
jurisdictions, it is only equitable and fair to senior citizens and disabled
persons of the City of Roanoke to include in the 1995-96 budget study
the matter of increasing the income limit to at least $26,000.00.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles moved that the matter be referred to fiscal year
1995-96 budget study. The motion was seconded by Mr. Parrott and
adopted by the following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ............................... 7.
NAYS: None-------- ............................................. -0.
ZONING-ANNUAL REPORTS: A communication from L. Elwood
Nonis, Chairperson, Board of Zoning Appeals, transmitting the Board's
Annual Report for the year 1994, was before Council.
(For full text, see Annual Report on file in the City Clerk's Office.)
Mrs. Bowles moved that the Annual Report be received and filed.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
531
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott, White and Mayor Bowers .7.
NAYS: None O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
OTHER HEARING OF CITIZENS:
POLICE DEPARTMENT-COMPLAINTS-NEIGHBORHOOD
ORGANIZATIONS-ROANOKE NEIGHBORHOOD PARTNERSHIP: Mr.
Joseph F. Nash, t202 Kerns Avenue, S. W., President of the Waesna
Neighborhood Crime Watch, appeared before Council and expressed
concam with regard to crime in his neighborhood, from Wasena Park
to Brsndon Avenue and from Main Street to Brighten Road, S.W. He
stated that over the past 12 - 24 months, the following activities have
occurred: operation of a crack house, over 100 calls have been made
to the E-911 operator during the past year ranging from complaints
about loud disturbances late at night, to threats against his life and his
family's life; two residents were arrested and convicted of sho.oting
I into a dwelling; two residents were arrested for dru.g sales; a resident
was arrested for armed robbery and use of a firearm, a resident set firs
to a house while hiding from police; and residents have complained
about the undesirable element of people frequenting Wasena Park. He
called attention to a business on Main Street that ia closing its doors
after 13 years because the owner is tired of her customers being
accosted. He explained that when the Crime Watch initiated the E-9tl
calls to the Police Department, the response was slow and it took a
letter to Chief Hooper from the Neighborhood Watch to get the
response time down to a reasonable level; and officers responding to
calls ars sympathetic, however, they state that they cannot do anything
unless they actually observe the crime(s) in progress. He advised that
residents have been told that they need to place charges; that as a
Crime Watch, they are supposed to help the police by being their eyes
and their ears, but not to intervene or confront suspicious persons, and
they have tried to comply with the advice of police officers, however,
they are frustrated and do not know what to do at this point. He stated
that the Wesena area is a beautiful section of the City and residents
love their homes, but many of them ars at the point where they are
ready to move as far away from the City of Roanoke as possible,
I the. refore, he requested that Council intervene on behalf of the
ne,ghborhood.
532
ACTION:
Ms. Terfl A. Beck, 1214 Howbert Avenue, S: W., Preaide.n.t of the
Wassna Neighborhood Forum, advised that. ~t is frustrati.ng for ~
residents ~o go through the necessary steps to nd the area of cnme, all
to no avail. She praised the Roanoke City Police Deparh,ent and the
Vice Squad for guiding residents through the appropriate process,
however, she stated that the court system lets them down. On behalf
of the Wasena Neighborhood Forum, she requested Council's
assistance.
Mr. McCadden moved that the concerns be referred to the City
Manager and to the Roanoke Neighborhood Partnership to address the
matter of eliminating the criminal elements in City neighborhoods. The
motion was seconded by Mr. Edwards.
Mr. Lamenthia Widener, Jr., 1422 Main Street, S. W., advised that
he has attended many Wasena Neighborhood Crime Watch meetings
where police personnel have been present, and they have instructed
residents as to what they should do and residents have tried to abide
by those guidelines. He stated that no one in the community wants to
be a vigilante, but they do not want to stand idly by and be threatened
or pushed out of their neighborhood and they want to do everything
humanly poss!ble and morally right to maintain their neighborhood. He
expressed a s~ncera concern that something should be done about the
situation, and asked that the Wasena Neighborhood set an example for
all other neighborhoods in the Roanoke Valley.
The motion of Mr. McCadden, seconded by Mr. Edwards, was
unanimously adopted.
PETITIONS AND COMMUNICATIONS:
COUNCIL-YOUTH: A communication from Mayor David A.
Bowers recommending that the regular meeting of City Council
scheduled for Monday, May 8, 1995, convene at 2:00 p.m., instead of
3:00 p.m., in order to accommodate Student Government Day activities;
and a report of the City Attorney transmitting a measure which would
accommodate the Mayor's request, were before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
533
Mr. White offered the following emergency ordinance:
I (#32403-032796) AN ORDINANCE providing that the City Council
meeting of May 8, 1996, only, will commence at 2:00 p.m.
(For full text of Ordinance, see Ordinance Book No. 57, page 113.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32403-032795.
The motion wes seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, Edwards, Parrott, White
and Mayor Bowers ................................................ -6.
NAYS: Council Member McCadden
BONDS/BOND ISSUES-INDUSTRIES: A communication from
Harwell M. Darby, Jr., Attorney, representing the Industrial Development
Authority of the City of Roanoke, requesting approval of the issuance
of not to exceed $110 million aggregate principal amount of one or
more series of the Industrial Development Authority of the City of
Roanoke, Virginia Hospital Revenue Bonds for Roanoke Memorial
Hospitals, Community Hospital of Roanok.e. Valley, Bedford County
Memorial Hospital, Giles Memorial Hosp,tal, Radford Community
Hospital, Franklin Memorial Hospital and Saint Albens Psychiatric
Hospital Project, Sedes 1995, to the extent required by Section 147 of
the Intamal Revenue Code of 1986, as amended, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowles offered the following resolution:
(~2404-032795) A RESOLUTION of the City Council of the City
of Roanoke, Virginia authorizing, among other things, the issuance of
not to exceed $110,000,000 aggregate principal amount of one or more
series of the Industrial Development Authority of the City of Roanoke,
Virginia Hospital Revenue Bonds (Roanoke Memorial Hospitals,
Community Hospital of Roanoke Valley, Bedford County Memorial
Hospital, Giles Memorial Hospital, Radford Community Hospital,
Franklin Memorial Hospital and Saint Albans Psychiatric Hospital
Project) Series 1995, to the extent required by Section 147 of the
Internal Revenue Code of 1986, as amended.
(For full text of Resolution, see Resolution Book No. 87, page 4.)
534
ACTION:
ACTION:
Mrs. Bowles moved the adoption of Resolution No. 32404-032795.
The motion was seconded by Mr. McCadden and adopted by the I
following vote:
AYES: Council Members INyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ----------- .......... 7.
NAYS: Non:
BUDGET-GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Grant No. 6082 -
Grant No. 6767 -
$200,000.00 in additional 1994 bond issue
proceeds to provide funds for architectural
design features for working drawings and bid
specifications for Jackson Middle School and
Brsckinridge Middle School; and
$5,000.00 for the Adult Basic Education
Program for 1994-96 to provide funds for the
education of adults who have not completed
high sch:ol. !
A report of the Director of F;nance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(f/32405-032795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 School and Capital Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 120.)
Ms. Wyatt moved the adoption of Ordinance No. 32405-032795.
The re. orion was seconded by Mr. Edwards and adopted by the
follow, ng vote:
535
i AYE.S.: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, Wh,te and Mayor Bowers ..... 7.
NAYS: Noc.= ........ - O.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-FLOOD REDUCTION/CONTROL-CONSULTANTS
REPORTS-WATER RESOURCES: Pursuant to a request of the City
Manager, the Director of Utilities and Operations presented a briefing
on the status of the Roanoke River Flood Reduction Project, and
requested approval by Council to amend the contract with Dewberry
and Davis to provide for additional hazardous waste testing and to
compensate for the cost incurred by time delays, for a total additional
cost of $102,403.00, which funds are requested to be transferred from
Account No. 008-056-9620-9003, Roanoke Riv.e.r Flood Reduction, to
I Account No. 008-05.6-9623-9003, Roanoke R,ver Flood Reduction
Project - Phase II Env, ronmental.
(See briefing paper on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(f/32406-032795) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 122.)
ACTION:
Mr. White moved the adoption of Ordinance No. 32406-032795.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ......................... 7.
NAYS: None
536
ACTION:
Mr. White offered the following resolution:
(ff32407-032795) A RESOLUTION authorizing the execution of the TI
Second Amendment to the contract with Dewberry & Davis to provide
Phase II environmental assessment services for the Roanoke River
Flood Reduction Project.
(For full text of Resolution, see Resolution Book No. 57, page 123.)
Mr. White moved the adoption of Resolution No. 32407-032795.
The motion was seconded by Mr. McCaddan and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCaddan,
Panott, INhite and Mayor Bowers ...................... 7.
NAYS: None ........................................ --0.
The Mayor inquired as to why the recreation trail ends at
Piedmont Park and requested that the matter be addressed in the
greenways study.
CITY CODE-INSURANCE-PARKS AND RECREATION-SP.E. CIAL ~
PERMITS-YOUTH-SPORTS COMPLEX: The City Manager subm,tted · *
written report advising that the Roanoke Valley Youth Soccer Club, Inc.,
has conducted a vadety of youth soccer tournaments in the Roanoke
Valley for eight consecutive years attracting teams from Virginia and
surrounding states; that the Parks and Recreation Department has
worked closely with Roanoke Valley Youth Soccer Club, Inc., in
coordinating and scheduling the use of existing facilities in an effort to
advance the quality of local youth soccer programs and to enhance the
economic benefits derived from the tournaments; and Crestar Festival
Soccer Toumamsnt, hosted by the Roanoke Valley Youth Soccer Club,
Inc., is scheduled for Saturday, May 27, 1995, through Monday, May 29,
1995.
It was further advised that the City has been requested by the
Roanoke Valley Youth Soccer Club, Inc., to pe,-,~iit sale of soccer related
merchandise during one soccer tournament; that Section 24-5,
Concessions, of the Code of the City of Roanoke (1979), as amended,
states that only Council may award concession privileges without
public advertisement and receipt of sealed bids; and the contract
concessionaire deals with the sale of food end beverage items at
events.
537
· . The City Manager recommended that Council grant concession
I pnwleges to the .R. oanoke Valley Youth Soccer Club, Inc., to sell soccer
related merchand~ss at the River's Edge Sports Complex during the one
requested soccer tournament scheduled for May 27 - 29, 1995; and
authorize the City Manager to execute s limited concession agreement
with the Roanoke Valley Youth Soccer Club, Inc., in a form to be
approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. McCadden offered the following emergency ordinance:
(~32408-032795) AN ORDINANCE awarding concession
privileges at River's Edge Sports Complex, upon certain terms and
conditions; authorizing the execution of a limited concession
agreement; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 124.)
ACTION: Mr. McCadden moved the adoption of Ordinance No. 32408-
032795. The motion was seconded by Mr. Parrott and adopted by the
following vote:
I AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bower~ ............................. 7.
NAYS: None ............................................. -5.
ACTION:
Following discussion, Mr. Edwards moved that the City Manager
and the City Attorney be requested to review Section 24-5,
Concessions, of the Code of the City of Roanoke (1979), as amended,
to determine if certain requests for concession privileges may be
handled administra..tively, pursuant to specific guidelines to be
approved by Council. The motion was seconded by Mrs. Bowles and
unanimously adopted.
WATER RESOURCES: The City Manager submitted a written
report advising that acceptance of a bid submitted by Aaron J. Conner
General Contractor, Inc., for Carvins Cove Phase II, Contract A-I, was
approved by Council on March 7, 1994; and work commenced as of
June 1, 1994, and is complete with the exception of minor punch list
work.
538
ACTION:
It wes further advised that the project extends a water main from
the Carvins Cove Fil.ter Plant under Interstate 81 to Willlamson Road
(Route 11) near Holl,ns College; that the contractor encountered an
abandoned 36 inch diameter water main while tunneling under the 1-81
right-of-way, which was not shown on the original plan; that the
contractor incurred addiflonad cost, in the amount of $32,253.35, to cut
through the abandoned water main and extend the funnel; that the extra
work was authorized in advance to avoid project delays, and all items
of work on the project are now complete; that the net effect of all
changes represents a contract increase of $28,442.35; that current
funds are encumbered for the project, being the original contract
amount and contingency, in the amount of $1,379,923.00; and the new
contract amount is as follows:
Original Contract Amount
Proposed Change Order No. I
$1,254,175.00
28.442.35
New Contract Amount
Including the proposed change order, total
change orders to date are 2.2 per cent of the
original amount. !
The City Manager recommended that Council approve issuance
of Change Order No. 1 to the City's contract with Aaron J. Conner
General Contractor, Inc., in the amount of $28,442.35.
(For full text, see report on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(ft32409-032795) AN ORDINANCE approving the City Manager's
issuance of Change Order No. 1 to the City's contract with Aaron J.
Conner, General Contractor, Inc., in connection with Carvins Cove Filter
Plant Improvements - Phase II, Contract A-l; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 125.)
Mrs. Bowles moved the adoption of Ordinance No. 32409-032795.
The motion wes seconded by Mr. Parrott and adopted by the following
vote:
539
i AYES: Council Members W~jatt, Bowles, Edwards, McCadden,
Par~ott, INhits and Mayor Bowers -- ......... ~-~ ............... 7.
NAYS: None--...-.-,--- ............. O.
TRAFFIC-BUILDINGS/BUILDING DEPARTMENT-BILLINGS AND
COLLECTIONS-REFUSE COLLECTION-PUBLIC WORKS-CMERP-
EQUIPMENT-STREETS AND ALLEYS: The City Manager submitted a
written report advising that the General Fund Capital Maintenance and
Equipment Replacement Program has identified the need to replace
existing trucks and related equipment in the Offices of Building
Maintenance, Billings and Collections, Streets and Traffic, and Solid
Waste Management; that specifications were developed and bids were
received and opened in the Office of Manager of General Services;
whereupon, the City Manager recommended the purchase of trucks and
related equipment, as follows:
one new cab/chassis for fiat bed truck from Magic City
Motor Corporation, at a total cost of $15,575.75;
one new fiat bed body for above cab/chassis, from General
Truck Body Co., inc., at a total cost of $2,096.00;
I one new cab/chassis for medium dump truck from Magic
City Motor Corporation, at a total cost of $37,583.73;
one new ten ton rated dump body for above cab/chassis
from Cavalier Equipment Co., at a total cost of $6,996.74;
one new mid-size pickup truck from Magic City Motor
Corporation, at a total cost of $12,528.06;
two new cab/chassis for refuse trucks from Magic City
Motor Corporation, at a total cost of $99,912.50; and
two new 20 cubic yard refuse bodies to be mounted on
above cab/chassis from Richmond Machinery and
Equipment Co., Inc., at a total cost of $49,420.00.
(For full text, see report on file in the City Clerk's Office.)
540
ACTION:
Mr. McCadden offered the following resolution:
. (#32410-032795) A RESOLUT. ION accepting the bids for the I
purchase of trucks and related equipment, upon certain terms and
conditions; and rejecting all other bids made for such items.
(For full text of Resolution, see Resolution Book No. $7, page 126.)
Mr. McCadden moved the adoption of Resolution No. 32410-
032795. The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott and White ......................... ~ ..................... -6.
NAYS: None
(Mayor Bowers abstained from voting.)
· ..BU.DGET.-GRANTS-CLEAN VALLEY COUNCIL: The Ci Man
uomi , .w. ntten report,dv,s,n0 th,t Co,,nci, des,0n,ta the
valley Counc, I (CVC) to develop a cooperative litter control ~ronr=m frtr
the entire Roanoke Valley and authorized the Clean Valle;~il'~'~
apply for grant funds from th.e. Commonwealth of Virginia f~r opera~i(~t
of the program; that the htter control grant .w.a.a approved by the
Department of Environmental Quality, Office of Litter Prevention and
Recycling (DEQ); that the City received grant funds, in the amount of
$5,898.00, from the Department of Environmental Quality, which funds
were appropriated !o the Clean Valley Council, pura.u, ant to Ordinance
No. 32283-121294, that the Clean Valley Council applied to the
Department of Environmental Quality for supplemental grant funds that
~lure a. vaJla, ble during 1995; and the City has received supplemental grant
n?, in the am..ount of $3,802.00, from the Department of
Environmental Qual,ty.
The City Manager recommended that Council appropriate
$3,802.00 to Grant Fund, Account No. 035-052-5119-2010, and increase
the revenue estimate in Account No. 035-035-1234-7181 for transfer to
the Clean Valley Council.
(For full text, see report on file in the City Clerk's Office.)
541
sections of the 191M-95 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 127.)
ACTION:
Mr. Edwards moved the adoption of Ordinance No. 32411-032795.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott, White and Mayor Bowers ...................... 7.
NAYS: None ............................................. -0.
DIRECTOR OF FINANCE:
BUDGET-DIRECTOR OF FINANCE-AUDITS/FINANCIAL
REPORTS: The Director of Finance submitted the financial report for
the City of Roanoke for the month of February 1~95.
I (For full text, see financial report on file in the C~ty Clerk's Office.)
ACTION:
Mr. Parrott moved that the financial report be received and filed.
The motion was seconded by Ms. Wyatt and unanimously adopted.
BUDGET-FEE COMPENDIUM: The Director of Finance submitted
a written report transmitting the City's 1995 Fee Compendium.
(For full text, see report and Fee Compendium on file in the City Clerk's
Office.)
Mr. White offered the following resolution:
(#32412-032795) A RESOLUTION establishing certain fees, rates,
assessments and charges to be levied by the City.
(For full text of Resolution, see Resolution Book No. 57, page 128.)
ACTION: Mr. White moved the adoption of Resolution No. 32412-032795.
i The m. otion was seconded by Mr. McCadden and adopted by the
follow, rig vote:
542
AYES: Council Members Wyatt, Bowles, Edwards, McCadden, m~
Parrott, White and Mayor Bowers .........................."-- 7.
NAYS: None ...................................... -0.
CITY ATTORNEY:
CABLE TELEVISION: The City Attomey submitted a written
report with regard to consumer complaints as to recent cable television
channel line-up changes and a rate increase of $1.61 per month which
was implemented by Cox Cable Roanoke, Inc. ("Cox") for the tier of
service above basic service which Cox refers to as Cox Preferred
Service ("CPS").
The City Attomey advised that the City has taken all required
action under Federal law to perfect its right to regulate basic cable
television rates; that on October 4, 1993, Council adopted Resolution
No. 31729-100493 authorizing the filing of FCC Form 328; that by filing
Form 328 with the FCC, the City obtained "certification" to regulate
basic cable television rates; that on October 11, 1993, Council adopted
Ordinance No. 31740-101193 governing procedures and standards for
regulation of cable television rates, which ordinance stipulated that the
City would abide by the FCC's rate regulations; that by sending Cox
written notification informing Cox that the two foregoing steps had
been completed and that Cox should submit necessary FCC rate
regulation information to the City, the City completed all steps required
to regulate rates charged by Cox for the basic tier of cable television
service; and Cox has maintained a basic monthly rate of $7.63 for City
customers since July 14, 1994.
ir
The City Attomey noted that Cox Cable Roanoke, Inc., recently
made changes in channel line-up and charges for Cox Preferred
Service; that channel line-up changes and a rate increase of $1.61 per
month became effective February 1, 1995; that under Federal law, the
City does not have the authority to regulate the rates charged by Cox
for its CPS tier; that FCC regulations allow any cable television
subscriber within the City to submit a complaint to the FCC which
would trigger FCC oversight of the CPS tier; that citizens who recently
appeared before the Roanoke Valley Regional Cable Television
Committee were advised of the requirement that any complaints with
respect to rates charged for the CPS tier should be directed to the FCC;
543
and citizens weirs further advised that complaints about provisions of
applicable Federal law for FC.C. regulations should be addressed to the
City's Congressional delegation.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Edwards moved that the report be received and filed. The
motion was seconded by Mr. McCaddan and unanimously adopted.
COUNCIL-HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA
TECH: The City Attomey submitted a written report advising that in
connection with the opening of The Hotel Roanoke & Conference
Center, it has come to his attention that Council desires to hold the first
official meeting in the new Conference Center on April 3, 1995; that it
is his understanding that the meeting will commence in the Crystal
Ballroom at 10:00 a.m., which will include special briefings with respect
to The Hotel Roanoke & Conference Center as well as regular agenda
items suggested by the Council and the City Manager;, and accordingly,
he ;,,msmitted an ordinance which provides that for the month of April
1995, only, Council will hold three regular meetings with the regular
meeting to be held on April 3, 1995, to convene at 10:00 a.m., in the
Crystal Ballroom, and the regular meetings to be held on the second
I and fourth Mondays will be unaffected by the proposed measure.
__
(For full text, see report on file ,n the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
(#32413-032795) AN ORDINANCE providing for one additional
regular meeting of City Council for the month of April, 1995, only.
(For full text of Ordinance, see Ordinance Book No. 57, page 129.)
ACTION:
Mr. Parmtt moved the adoption of Ordinance No. 324134)32795.
The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, Edwards, Parrott, White
and Mayor Bowers ...................................................... -6.
NAYS: Council Member McCadden ............................. 1.
544
REPORTS OF COMMITTEES:
BRIDGES-NORFOLK SOUTHERN CORPORATION: Council
Member INltita, Chaiq~ereon of the Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for Contract 2, Repairs to the Jefferson Street Bridge over
Norfolk Southern Railway, recommending that Council approve the
following actions:
authorize the City Manager to execute a unit price contract
with English Construction Co., Inc., for Contract 2, Repairs
to Jefferson Street Bridge over Norfolk Southern Railway,
in the amount of $505,725.00, with a project contingency
of $50,000.00;
authorize the City Manager to execute an agreement with
Norfolk Southern Railway for watchman and flagging
protection, in the amount of $7,485.00;
appropriate $563,210.00 from anticipated 1996 bond
proceeds to a new account to be established by the
Director of Finance in the Capital Projects Fund entitled,
"Contract 2, Jefferson Street Bridge";
adopt a resolution indicating the City's intent to reimburse
itself, in the amount of $$63,210.00, from anticipated 1996
general obligation bond proceeds to be issued pursuant
to Ordinance No. 32131-080894, adopted August 8, 1994;
and
reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#32414-032795) AN ORDINANCE to amend and reordain certain
sections of the 1994-96 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 130.)
545
ACTION: Mr. White moved the adoption of Ordinance No. 32414-032795.
I The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott, White and Mayor Bowers ........ 7.
NAYS: None
Mr. White offered the following resolution:
(#32415-032795) A RESOLUTION accepting the bid for
Contract 2, Repairs to Jefferson Street Bridge over Norfolk and Western
Railway, upon certain terms and conditions; and rejecting all other bids
made for such items.
(For full text of Resolution, see Resolution Book No. 57, page 131.)
ACTION:
Mr. White moved the adoption of Resolution No. 32415-032795.
The motion was seconded by Mr. ParTott and adopted by the following
vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ....................... 7.
NAYS: None
PURCHASE/SALE OF PROPERTY-BRIDGES-CITY PROPERTY-
WATER RESOURCES: Council Member Elizabeth T. Bowies,
Chairperson of the Water Resources Committee, presented a written
report on behalf of the Committee, with regard to acquisition of
additional property rights needed by the City for the Walnut Avenue
Bridge Replacement project.
A staff report advised that the Walnut Avenue Bridge located
over the Roanoke River was built in the 1890's; that the bridge was
raised to match the grade of the new bridge over the railway tracks in
the 1920's, with the last major wo~ completed in 1977 when the bridge
was painted; that inspection of the bridge is performed on an annual
basis, and in the last several years, inspection has determined that the
major components of the bridge ars in marginal or poor condition; that
load rating analysis was performed in November 1993, with the posted
limit having been reduced from ten tons to eight tons, which limits the
use of the bridge; that a preliminary engineering report has been
546
ACTION:
completed and additional properties (Temporary Construction
Easements) have been identified in the final design; and authorization
was granted by Council on January 23, 1995, to move forward with title
work, appraisals, negotiation, and closings for acquisitional property
rights.
The staff report pointed out that Walnut Avenue Bridge
replacement is currently under design and construction is scheduled
for the fall of 1995; and authorization is needed to move forward with
additional title work, appraisals, negotiations, and closings for
acquisition of property rights to be acquired.
The Water Resources Committee recommended that Council
authorize acquisition of additional property rights by making offers
based on appraisals and institute condemnation proceedings, if
necessary for the Walnut Avenue Bridge project.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles offered the following emergency ordinance:
(#32416-032795) AN ORDINANCE providing for the acquisition
of property rights needed by the City for the Walnut Avenue Bridge
Replacement Project; setting a certain limit on the consideration to be
offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumetsnces; authorizing the
City to make motion for the award of a right of entry on any of the
parcels for the purpose of commencing the project; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 132.)
Mrs. Bowles moved the adoption of Ordinance No. 32416.032795.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, White and Mayor Bowers ................................ 7.
NAYS: None ............................................. -0.
547
i EASEMENTS-APPALACHIAN POWER COM.P. ANY-CITY
PROPERTY-WATER RESOURCES: Council Member Ehzabeth T.
BoMes, Chairperson of the Water Resources Committee, presented a
written report on behalf of the Committee, with regard to execution of
an agreement with Appalachian Power Company authorizing
installation of overhead power lines to serve the Carvine Cove Filter
Plant across portions of City-owned property located in Roanoke
County and Botetourt County, and assigning to Appalachian Power
Company certain easements to be acquired by the City.
A staff report advised that preliminary engineering study by
Mattern & Craig, Inc., identified certain improvements needed at the
Cawins Cove Filter Plant (Phase I) and to various waterlines (Phase II)
to supply the City of Roanoke well into the next century; that
construction contract for Phase I improvements at the Carvins Cove
Filter Plant was awarded to Crowder Construction Company of
Charlotte, North Carolina, in the amount of $12,682,280.00, on
November 16, 1992, pursuant to Ordinance No. 31247-111692; that
authority to acquire necessary property dghta and execute certain
permits and agreements was granted on February 8, 1993, pursuant to
Ordinance No. 31339-020893; and authority to grant or convey
easements, either across Ci.ty-owned property or property acquired by
I the City, was not included ,n the request of February 8, 1993.
It was further advised that construction is nearing completion at
the filter plant; that electricity at the dam is required for the plant to be
fully operational; that easements across four parcels of land ars
required by Appalachian Power Company in order to install a power line
to the dam; and the City needs to grant APCO easements across two
parcels of City-owned property and convey to APCO easements to be
acquired by the City across private property.
The Water Resources Committee recommended that Council
authorize execution of an agreement with Appalachian Power Company
for easements across four parcels of property for the purpose of
installation and maintenance of overhead electrical lines, in a form to
be approved by the City Attorney.
Located in Botetourt County
Property of Bernard R. and Sheila F. Stover, Tax No. 106-1-5
Property of Bernard R. and Sheila F. Stover, Tax No. 106-1-4
548
ACTION:
Located in Both Botetourt County and Roanoke County
Property of City of Roanoke, Tax No. 18.00-1-9 i
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowles moved that the following ordinance be placed upon
its first reading:
(;~37.417} AN ORDINANCE authorizing execution of an agreement
with Appalachian Power Company ("Appalachian") permitting the
installation of overhead power lines across portions of City-owned
property located in Roanoke County and Botetourt County and
identified by Official Tax No. 18.00-1-9, and assigning to Appalachian
easements to be acquired by the City across privately owned property
located in Botetourt County and identified by Botetourt County Official
Tax Map Nos. 106.1-4 and 106-1-5.
(For full text of Ordinance, see Ordinance Book No. 57, page 134.)
The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYE.S.: Council Members Wyatt, Bowles, Edwards, McCadden, ·
Parrott, Wh,ts and Mayor Bowers .............................. 7.
NAYS: None .......................................... -0.
APPALACHIAN POWER COMPANY-CITY PROPERTY-WATER
RESOURCES-STREETS AND ALLEYS: Council Member Elizabeth T.
Bowies, Chairperson of the Water Resources Committee, presented a
written report on behalf of the Committee, with regard to execution of
an agreement with Appalachian Power Company providing for
upgrading of existing power lines and relocation of four existing poles
across portions of City-owned property located along Bennington
Street, S. E.
A staff report advised that Appalachian Power Company (APCO)
power line facilities between Bennington Street, S. E., and the Roanoke
River need replacement; that existing power line facilities scheduled to
be replaced are located within the franchise area with the exception of
four poles which would be located on City-owned property; that
replacement of existing power line facilities needs to be performed in
549
i order to continue .to provide reliable esrvi.c.e in the area; and an
easement across C,ty-owned property identified as Official Tax No.
4350701 and being that strip of land between Roanoke River and
Bennington Street, S. E., has been requested by APCO for the four
poles that need to be realigned outside of the franchise area.
The Water Resources Committee recommended that Council
authorize execution of the appropriate document granting an easement
across City-owned property to Appalachian Power Company for the
purpose of upgrading the existing overhead electric power lines and
relocating four existing poles along Bennington Street, S. E., with any
future removal, relocation or adjustment at the sole expense of the
grantee, and additionally, the easement shall be subservient to any
existing City utilities on City-owned facilities.
(For full text, see reports on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that the following ordinance be placed upon
its tiret reading:
(#32418) AN ORDINANCE authorizing the execution of an
agreement with Appalachian Power Company ("Appalachian")
I providing, for the upgrading of existing power lines and relocation of
four (4) eyasting poles across portions of City-owned property identified
by Roanoke City Tax Map No. 4350701 and located along Bennington
Street, S. E., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 134.)
The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Wyatt, Bowles, Edwards, McCadden,
Parrott, Whits and Mayor Bowers ......................... 7.
NAYS: None
UNFINISHED BUSINESS:
ACTION: COMMITTEES-PARKS AND RECREATION: Mrs. Bowles moved
that Council authorize expansion of membership of the Mill Mountain
Development Committee to a number to be recommended by the
Committee. The motion was seconded by Mr. Parrott and adopted by
I the following vote:
550
ACTION:
AYES: Council Members Bowies, Edwards, McCadden, Pan'off,
White and Mayor Bowers ......... - .............. - ........ -6. ·
NAYS: Council Member Wyatt ............... 1.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
At 4:45 p.m., the Mayor declared the meeting in recess.
At 5:05, the meeting reconvened in the Council Chamber, with
Mayor Bowers presiding, and all Members of the Council in attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Parrott moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matt.ere lawfully
exempted from open meeting requirements under the Virg,ma Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Ms. Wyatt and adopted by the following vote:
AYES: Council Members Wyatt, Bowies, Edwards, McCadden,
Parrott, White and Mayor Bowers ...................... 7.
NAYS: None ............................................ -0.
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that there is a vacancy on the Board of Zoning Appeals, created by the
ineligibility of L. Elwood Norris to serve another term, and called for
nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Douglas C. Waters.
There being no further nomi.nations, Mr. Waters was elected, as
member of the Board of Zo.mng Appeals, for a term end,ng --~
December 31, 1997, by the follow, rig vote:
551
i ACTION: FOR MR. WATERS: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, Wh,te and Mayor Bowers ...................... 7.
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Mayor advised that there is a vacancy on the Economic
Development Commission, created by expiration of the term of office
of Gary C. Davis, and called for nominations to fill the vacancy.
Mr. Edwards placed in nomination the name of John D.
Baldddge, III.
There being no further nominations, Mr. Baldridge was elected
as a member of the Economic Development Commission, for a term
ending June 30, 1996, by the following vote:
ACTION:
FOR MR. BALDRIDGE: Council Members Wyatt, Bowles,
Edwards, McCadden, Parrott, White and Mayor Bowers ................... 7.
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH: The Mayor advised that the
three-year term of W. Robert Herbert as a Commissioner of the Hotel
Roanoke Conference Center Commission will expire on April 12, 1995,
I and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of W. Robert Herbert.
There being no further nominations, Mr. Herbert was reelected as
a Commissioner of the Hotel Roanoke Conference Center Commission,
for a term ending April 12, 1998, by the following vote:
ACTION:
FOR MR. HERBERT: Council Members Wyatt, Bowles, Edwards,
McCadden, Parrott, White and Mayor Bowers .................................. 7.
There being no further business, the Mayor declared the meeting adjourned
at 5:10 p.m.
APPROVED
ATTEST:
Mary F. Parker David A. Bowers
City Clerk Mayor
552
REGULAR WEEKLY SESSION----ROANOKE CITY COUNCIL
April 3, 1995
10:00 a.m.
The Council of the City of Roanoke met in regular session in The Hotel
Roanoke & Conference Center Crystal Ballroom, 1t0 Shenandoah Avenue, N. E.,
City of Roanoke, on Monday, April 3, 1995, at 10:00 a.m., with Mayor David A. Bowers
presiding, pursuant to Rule 1, ff~gU~ of Section 2-15, ~
Code of the City of Roanoke (1979), ss amended.
PRESENT: Council Members John S. Edwards, John H. Parmtt, William White,
Sr., Elizabeth T. Bowies and Mayor David A. Bowers 5.
ABSENT: Council Members Delvis O. McCadden and Unda F. Wyatt 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The .meeting was opened with a prayer by Dr. Noel C. Taylor, Pastor, High
Street Baptist Church, and former Mayor of the City of Roanoke.
The Presentation .of Colors was led by Honor Guards of the Roanoke City
Eme~ency Medical Services Department, Fire Department, Police Department and
Sher,ff's Office.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowere.
COUNCIL-VIRGINIA TECH-HOTEL ROANOKE CONFERENCE
CENTER-ACTS OF ACKNOWLEDGEMENT: The Mayor welcomed all
person in attendance for the first official meeting to be held in the
newly-opened Hotel Roanoke & Conference Center, advising that on
behalf of Council, he was pleased to see that the City's top economic
development project has become a reality. He stated that with the
opening of The Hotel Roanoke & Conference Center, the City expects
to see over $1.3 million a year in direct taxes, which funds will be used
to provide quality services to Roanoke's citizens, and the project has
created over 300 new jobs, not to mention the millions of dollars that
went into the local economy.
553
The Mayor introduced The Montsrey C_h.orus directed by Rose
I! Ann Burgess which consists of fourth and f;,u, grade students from
Monterey Elementary School. He advised that the chorus would
perform four songs, the last being a special number entitled "Grand Old
Lady" which was specifically written for this occasion by Ellen AIImon,
a fifth grade teacher at Monterey Elementary School and Dennis
Guthrie, a local composer who wrote the music.
Mr. William J. Kss,~er, 2752 Beverly Boulevard, S. W., the first
registered guest at the newly revovatsd and reopened Hotel Roanoke,
was presented with a Roanoi~e City Executive Glass by the Mayor.
Vice-Mayor Edwards advised that this is a day that was long in
coming, and stated that the most important pert of The Hotel Roanoke's
reopening is not just the tremendous sentiment and civic pride that has
been generated in the Roanoke Valley, but the close link that the
Conference Center will have to Virginia Tach. He ststsd that the
Conference Center will also provide a boost to the economy of the
Roanoke Valley.
Mrs. Bowies expressed appreciation to all persons in attendance
I for their interest in being a part of the first official mssb.'ng in The Hotel
Roanoke & Conference Center. She advised that April 3, 1995 will go
down in history as a proud day for the City of Roanoke and for its
citizens.
Mr. Parrott commended all contractors who worked diligently to
complete The Hotel Roanoke & Conference Center Project within the
specified time, and advised that they deserve a tremendous amount of
credit.
Mr. White advised that in the beginning, he had concerns as to
whether the necessary funds could be raised to complete the project,
but when all of the players were lined up and everyone began to
cooperate to reach a common goal, not only wars the necessary funds
generated, but it was discovered that there are people in this
community and surrounding areas who are interested in making the
project a success. He stated that the project brings to mind the
strength of diversity in a diverse population which is America, and this
project is what America is about - starting with a limited amount and
reaching a final successful project. He expressed appreciation to the
citizens of Roanoke, to City Council and to past City Council Members
for the part they played in a well thought out and worthwhile project.
554
ACTION:
The May. or recognized Henry J. Faison, Chairman of the Board,
Faieon AsSOClatos, who his b~ln insf~umental in the r~rn, m,,,
d.e.v, elopment of .th.e Ci.ty of .oan.oke over the last decad;:
mm regard to Vsqey V,ew Shopping Center, the First Union Tower and
The Hotel Roanoke & Conference Cen~er project, He etated his
pleasure to work. with Mr. Faison and expreseed the. City's
indebtedness to him for the part that he played in brokenng the
arrangement with Doubletree Hotel and Virginia Tech. On behalf of the
City of Roanoke, the Mayor presented Mr. Fsison with a Key to the City.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: A report of qualification of Janie P. Wheeler as a
member of the Roanoke.Arts Commission, for a term ending June 30,
1996, was before Counc,I.
(See Oath or Affirmation of Office on file in the City Clerk's Office.) I
Mrs. Bowlse moved that the report of qualification be received
and filed..The motion was seconded by Mr. Edwards and adopted by
the following vote:
AYES: Council Members Edwards, Parrott, White, Bowles and
Mayor Bowers . 5.
NAYS: None
(Council Members McCadden and Wyatt were absent.)
OATHS OF OFFICE-COMMITTEES-FAIR HOUSING BOARD: A
report of qualification of Daniel E. Karnee as s member of the Fair
Housing Board, for a term ending March 31, t998, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
555
ACTION: Mm. Bowies moved that the report of qualification be received
I and filed..The motion wes seconded by Mr. Edwerds and adopted by
the followng vote:
AYES: Council Members Edwards, Psrrott, White, Bowies and
Mayor Bowers 5.
NAYS: None
(Council Members McCadden and Wyatt were absent)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-
CONVENTION AND VISITORS BUREAU-TOURISM: Martha A.
Mackey, Executive Director, Roanoke Valley Convention and Visitors
Bureau, appeared before Council and expressed s sense of pride that
the Hotel Roanoke project has come to fruition. She advised that the
Conference Center will be the catalyst to bring those convention
groups back to the Roanoke Valley that could not previously find
sufficient conference space, and the facility has helped to secure new
group bookings for the area. She stated that the Conference Center,
combined with increased sales efforts, has created many opportunities
for the Roanoke Valley by increasing lead time development, group
bookings, conference attendees and total room nights, which sales
efforts will bring new tax dollars into the economy of the Roanoke
Valley and the City of Roanoke while enhancing the quality of life for
Rosnoke's citizenry.
Ms. Mackey advised that three years ago, Roanoke City Council
had the foresight to increase the budget of the Roanoke Valley
Convention and Visitors Bureau by $300,000.00, and under the direction
of President L. Gerald Carter and the Board of Directors, hospitality tax
revenues have increased from $9.5 million in 1990-91 to $11.3 million
in 1993-94 in the Roanoke Valley, and in the City of Roanoke alone, tax
revenues have increased from $5.1 million in 1990-91 to $6.1 million in
1993-94, and the future looks bright She presented each Member of
Council with a copy of the Annual Report of the Roanoke Valley
Convention and Visitors Bureau.
(See Annual Report on file in the City Clerk's Office.)
556
ACTION:
ACTION:
James C. Sears, Vice President, Roanoke Valley Convention and
Visitors Bureau, expreesed appreciation to Council for activities
associated with The Hotel Roanoke & Conference Center, and on behalf
of the Board of Directors, ha expressed appreciation for the City's
financial support of the Convention and Visitors Bureau. He requested
the City's continued support of the Roanoke Valley Convention and
Visitors Bureau in its efforts to be competitive with other Convention
and Visitors Bureaus around the Commonwealth of Virginia.
Mr. White moved that the remarks of Ms. Mackay and Mr. Sears
be received and filed. The motion was seconded by Mr. Parrott and
adopted.
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH:
Gary D. Walton, General Manager, The Hotel Roanoke &
Conference Center, appeared before Council and advised that this day
culminates a tremendous effort to see the rebirth of The Hotel Roanoke
and the opening of the Conference Center; that on this date the project
moves from a pre-opening status to a post-opening status; that pre-
opening activities have focused on selling the facility and opening the
doors and during post-opening, sales support will continue, and
products and services will be delivered. He noted that sales efforts
have been extremely successful and unparalleled,.?at the Conference !
Center opened aa of Friday, March 31, 1995, w;th a grand total of
102,202 definite registered conferees for a number of events such aa
gales, balls, wedding receptions and other events that will bring
additional revenue to the Conference Center. On behalf of Doubletree
Hotel, he expressed appreciation for the City's support.
Mr. Parrott moved that Mr. Walton's remarks be received and
filed. The motion was seconded by Mr. White and adopted.
On behalf of the City of Roanoke, the Mayor presented Mr. Walton
with a Key to the City.
Brian J. Wishneff, Acting Director, The Hotel Roanoke &
Conference Center, appeared before Council and expressed
appreciation for Council's support of the project. He also expressed
appreciation to Virginia Tach for a long and lasting partnership, and to
Kimberly D. Carico, Administrative Assistant; BeveHy A. James,
Special Projects Coordinator; James D. Grieso, Director of Finance;
a.nd W..Robert Herbert, City Manager. He.stated that during initial
d,scues,ons five to six years ago, it was projected that tax revenues I
557
from within the confines of The Hotel Roanoke & Conference Center
I would pay for the annual de.bt service and the..City'e share of operating
_ costs of the facility by the th,rd year, however it now appears, based on
projections, that that goal will be achieved during year one. He called
attention to efforts to insure that the facility will be a state of the art
building in terms of date and communications capacity, advising that
with the Conference Center's internal cable television system, its video
projection facilities in the lecture hall, ite video conferencing capacity
in the boardroom, and its connection on rite internet eystem to Virginia
Tech, that goal has been achieved, and the facility is considered to be
the most advanced public meeting facility in the country outside of a
university campus. He noted that the challenge in the future will be to
stay abreast of changing technology which will pay dividends in terms
of sales and bookings for the facility. He advised that during the past
weekend, over 5,000 people toured The Hotel Roanoke & Conference
Center.
ACTION:
Mr. Edwards moved that the remarks of Mr. Wiehneff be received
and filed. The motion was seconded by Mrs. Bowies and adopted.
As a token of appreciation, the Mayor presented Mr. Harvey and
Mr. Wiahneff with a City of Roanoke paperweight, with the City Seal
embossed thereon.
Raymond D. Smoot, Jr., Vice President for Finance and Treasurer
of Virginia Polytechnic Institute and State University, appeared before
Council and expressed excitement over the New River Valley and the
Roanoke Valley coming together and mustering all of its resources in
support of western Virginia. He expressed appreciation to Council for
having the foresight and the determination to see the project to a
successful completion, and expressed appreciation to past City
Council Members Howard E. Mueser, Robert A. Garland, Beverly T.
Fitzpatrick, Jr., James G. Harvey, II, and former Mayor Noel C. Taylor for
their contributions. He added a note of appreciation to City Manager W.
Robert Herbert who lived and breathed the project from its inception
and to Brian Wishneff, Acting Director, The Hotel Roanoke &
Conference Center, for his efforts in seeing the project to completion.
On behalf of Dr. Paul E. Torgerson, President, Virginia Tech, he
presented the Mayor and each Member of Council with a print of The
Hotel Roanoke & Conference Center, painted by local artist, Eric
Fitzpatrick.
558
ACTION:
Dr. Harold A. Kuratedt, Jr., Director of the Center for Organization
and Technological Advancement (COTA), Virginia Tech, advised that
COTA i~ supportmJ by both public and private funds, with public funds
through the Commonwealth of Virginia and private funds through a
substantial endowment to the univemity. He explained that public
funds will be used primarily for program development and
implementation at The Hotel Roanoke and private funds will be used
primarily for marketing development. To the COTA fund, both private
and public, he noted that the continuing education activities and efforts
of Virginia Tech will be added in order to use the funds primarily to
build and to lead partnerships with corporations, government
organizations, school systems, other universities and community
coilegss, and civic and professional associations. He stated that funds
will not be focused on people, but on development programs for
workshop meeting certification, conferences, forums, etc., all of which
will be delivered through the facility, and the emphasis will be on
blending the abilities and efforts of faculty and practitioners from
industry and education to develop specific programs. In addition, he
stated that word of the facilities and the partnership between Virgipia
Tech and the City of Roanoke will be spread through a unique program
that will be offered to Chambers of Commerce, civic and professional
organizations and members throughout the etato and surrounding
states through electronic presentation means. He advised that the first
version of the program will be ready this week, but the presentation will
not be complete until late summer, 1995; that five or more persons will
deliver at least two presentations per week, and it is sstimatad to reach
approximately 20,000 persons per year.
Mr. Edwards moved that the remarks of Dr. Smoot and Dr.
Kurstedt be received and filed. The motion was seconded by Mrs.
Bowles and adopted.
OTHER HEARINGS OF CITIZENS: None.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CiTY MANAGER:
BRIEFINGS:
559
TRAFFIC-STATE HIGHWAYS-BRIDGES-HOTEL ROANOKE
I CONFERENCE CENTER-VIRGIN?. TECH-STREETS AND ALLEYS:
Purausnt to the request of the C,ty Manager, Robert K. Bengtaon,
Traffic Engineer, preesnta~l a briefing in regard to the status of roadway
projects around The Hotel Roanoke & Conference Center.
(See briefing paper paper on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that the briefing be received and filed. The
motion was seconded by Mr. White and adopted.
ITEMS RECOMMENDED FOR ACTION:
ZONING-PLANNING-LANDMARKS/HIST. PRESERVATION-
LIBRARIES: The City Manager submitted a written report advising that
in January 1992, the Historic Gainsboro Preservation District completed
a preliminary application nominating the Gainsboro Branch Library to
the Virginia Landmarks Register and the National Register of Historic
Places; that inasmuch as procedures for nomination to the Registers
require approval and concurrence by the property owner, the
application was submitted to the City for approval and signature; that
I action by the City Manager was deferred because of planning studies
in Gainsboro which.ultimately would recommend, appropriate historic
designation for the I,brary and the area; and pisnn,ng for the aras is still
under discussion with the Gainsboro Coalition, with local historic
designation and degree regulation to be a part of the continuing work
effort with the Gainsboro community.
It was further advised that the Neighborhood Design District (ND)
was established by Council in June 1994 after a successful effort to
amend the City Charter, and the new zoning district recognizes areas
of unique architectural value identified in the Comprehensive Plan and
administratively regulates the design of new buildings, with the
Comprehensive Plan to be updated to define areas of such value; and
on February 27, 1995, the Gainsboro Preservation District requested
that Council take action with regard to nomination of the Gainsboro
Branch Library to the State and National Historic Registers.
560
ACTION:
It was explained that the Gainsboro Branch Library ia historically
significant because it was the City'e firat library built specifically for the
black community (1921); that the library represents '~he result of efforts
of the comm..u, nity and the City working .in tandem to provide
theminority citizens of Roanoke, even dunng the period of legal
ssgregation and separation, with educational opportunities and cultural
enlightenment", and the building is also architecturally significant to
the Gainaboro community; that listing on the Registers officially
recognizes the property as historic, which does not restrict the owner's
right to use, modify or demolish the property unless Federal funds are
used; that a Preliminary Information Form must be submitted to allow
Virginia Landmarks Commission review for Register eligibility; and
designation of the Gainsboro community as an historic district is still
under study, with the Neighborhood Design District as an option,
however, the Comprehensive Plan must first be amended.
The City Manager recommended that he be authorized to execute
the Preliminary Information Form requesting the Virginia Department
of Historic Resourcee to consider the Gainsboro Branch Library for
inclusion on the Virginia Landmarks Register and the National Register
of Historic Places; and that Council request the Roanoke Regional
Pm. servation Office to prepare the final Register nomination of the
Gamsboro Branch Library to be included in the 1995-96 work program. ·
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(~/32419-040395) A RESOLUTION endorsing the inclusion of the
Gainsboro Branch Library aa a landmark on the Virginia Landmarks
Register and the National Register of Historic Places; authorizing the
proper City officials to execute the appropriate documents; and
requesting the Roanoke Regional Preservation Office to prepare the
final Register nomination and include the nomination in the 1995-96
work program.
(For full text of Resolution, see Resolution Book No. 57, page 135.)
Mr. White moved the adoption of Resolution No. 32419-040395.
The motion was seconded by Mr. Edwards and adopted by the
following vote:
561
AYES: Council Members Edwards, Parrott, White, Bowiss and
I Mayor Bowers 5.
NAYS: None 0.
(Council Members McCadden and Wyatt were absent.)
BUDGET-SEWERS AND STORM DRAINS.PUBLIC WORKS-
CAPITAL IMPROVEMENTS PROGRAM-UTILITIES-WATER RESOURCES:
The City Manager submitted a written report advising that services
budgeted in the General Fund but provided to Water and Sewage Funds
are billed to those utility funds through the City's internal billing
system, which billing process insures that the utility funds continue to
function as independent operations; that City engineering services ars
usually billed to a general account in said utility funds; that specific
project billings need to be established for the projects that benefit other
jurisdictions in order to be able to account for cost for billing other
jurisdictions; that types of engineering services include design,
inspection, contract administration, and sewer line extension estimates
for citizens and developers; and many construction projects are on-
going in the utility funds as the result of the $30 million water capital
improvement program, the infiltration and inflow control program, and
the start of the $4t.5 million sewage facilities capital improvement
program.
It was further advised that insufficient funds were appropriated
in the utility funds to reimburse the General Fund for City engineering
services; that additional accounts need to be established in certain
capital project accounts where project costs could potentially be
prorated and billed to other jurisdictions; that expenses for future
capital projects in the utility funds should anticipate City engineering
services and be funded accordingly when the project accounts are
initially established; and necessary funds and current funds are
projected as follows:
Current Account and
Utility Fund A~orooriat]on
Water, G~neml 002-05&2160-7070 $45,0Q0.00
Sewage, Gen~ml 003-0E&-3150-7070
Sewage, Tinker Creek
Ii'lt~'celXoc None
Proposed Tc4al
ADDroorlatIofl
$100,000.00
$100,000.00
§62
Int~r. eptor None $200,000.00
Plant Expmmlon None $2E0,000.00
Rcrr Non~ $ S,000.00
I/t, la. eduction II None $ 12,000.00
PC-2 None $ S,O00.O0
The City Manager recommended that Council approve the
following appropriations:
From Water Fund Previous Year's
Retained Earnings to:
Account No. 002-056-2160-7070 $ 55,000.00
From Sewage Fund Previous Year's
Retained Earnings to:
Account No. 003-056-3150-7070
Account No. 003-056-8460-9003
Account No. 003-056-8463-9003
Account No. 003-056-8467-9003
$ 40,000.00
12,000.00
5,000.00
5,000.00
Transfer bond funds from STP Extension
Account No. 003-056-8465-9001 to:
Account No. 003-056-8468-9001
Account No. 003-066-8469-9001
Account No. 003-056-8470-9001
$22,950.00
73,400.00
93,250.00
increase receivable amounts due from
other govemmenta and appropriate
the following accounts:
Account No. 003-056-8468-8999
Account No. 003-056-8409-8999
Account No. 003-056-8470-8999
$ 27,050.00
126,600.00
156,750.00
(For full text, see report on file in the City Clerk's Office.)
563
sections of the 1994-95 Water and Sewage Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 136.)
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 32420-040395.
The motion was seconded by Mrs. Bowies and adopted by the following
vote:
AYES: Council Members Edwards, Parrott, White, Bowles and
Mayor Bowers -.. 5.
NAYS: None O.
(Council Members McCadden and Wyatt were absent.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
EASEMENTS-APPALACHIAN POWER COMPANY-CITY
PROPERTY-WATER RESOURCES: Ordinance No. 32417 authorizing
execution of an agreement with Appalachian Power Company
permitting installation of overhead power lines to serve the
Carvins Cove Filter Plant across portions of City-owned property
located in Roanoke and Botetourt Counties, identified as Official Tax
No. 18.00-1-9, and assigning easements to Appalachian to be acquired
by the City across privately-owned property located in Botetourt
County and identified by Botetourt County Official Tax Nos. 106-1-4 and
106-1-5, having previously been before the Council for its first reading
on Monday, March 27, 1995, read and adopted on its first reading and
laid over, was again before the body, Mrs. Bowles offering the following
for its second reading and final adoption:
564
ACTION:
(#32417-040395) AN ORDINANCE authorizing execution of an
agreement w!th Appalachian Power Company ("Appalachian")
permitting the ,nstsllation of overhead power lines across portions of ·
City-owned property located in Roanoke County and Botetourt County
and identified as Official Tax No. 18.00-1-9, and assigning to
Appalachian easements to be acquired by the City across privately-
owned property located in Botetourt County and identified by Botetourt
County Official Tax Nos. 106-1-4 and 106-1-5.
(For full text of Ordinance, see Ordinance Book No. 57, page 134.)
Mrs. Bowles moved the adoption of Ordinance No. 32417-040395.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Edwards, Parrott, White, Bowles and
Mayor Bowers ..... 5.
NAYS: None 0.
(Council Members McCadden and Wyatt were absent.)
APPALACHIAN POWER COMPANY-CITY .PROPERTY-WATER ·
RESOURCES-STREETS AND ALLEYS: Ord,nance No. 32418
authorizing execution of an agreement with Appalachian Power
Company providing for the upgrading of existing power lines and
relocation of four existing poles across portions of City-owned
property, identified as Official Tax No. 4350701 and located along
Bennington Street, S. E., having previously bccn before the Council for
its first reading on Monday, March 27, 1995, read and adopted on its
first reading and laid over, was again before the body, Mrs. Bowles
offering the following for its second reading and final adoption:
(ff324t8-040395) AN ORDINANCE authorizing the execution of an
agreement with Appalachian Power Company ("Appalachian")
providing for the upgrading of existing power lines and relocation of
four (4) existing poles across portions of City-owned property identified
by Roanoke City Tax Map No. 4350701 and located along Bennington
Street, S. E., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 57, page 134.)
565
ACTION: Mm. Bowlss moved the adopt]on of Ordinance No. 324184)40395.
The motion was seconded by Mr. PalTott and adopted by the following
vo~:
'1
AYES: Council Members Edwards, Parrott, White, Bowles and
Mayor Bowers 5.
NAYS: None... 0.
(Council Members McCadden and Wyatt were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARINGS OF CITIZENS: None.
There being no further business, the Mayor declared the msst]ng adjourned
at 1 t:45 a.m.
ATTEST:
Mary F. Parker
City Clerk
APPROVED
David A. Bowers
Mayor
566
REGULAR WEEKLY SESSION ROANOKE CITY COUNCIL
April 10, 1995
3:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fou~ti, floor of the Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, April t0, 1995, at 3:00 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Rep_ ular Meetin_ua, of Section
2-t5, ~ Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Delvis O. McCadden, John H. Parrott, Linda F.
Wyatt, Elizabeth T. Bowies, John S. Edwards and Mayor David A. Bowers 6.
ABSENT: Council Member William White, Sr.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilbum C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Earl P. Robertson, Ell
Senior Pastor, First Church of the Nazarene.
The Pledge of Allegiance to the Flag of the United Stetes of America was led
by Mayor Bowers.
SCHOOLS: The Mayor advised that on July 1, t995, there will be
two vacancies on the Roanoke City School Board, for te,,,,s of three
years, each, ending June 30, 1998. He stated that pursuant to
Chapter 9, E.du~,_~iGQ, Article II, Procedure for Election of SchoQI
Trustees. Section 9-t9, Preliminary screenin0 of candidate~, on or
before March 31, Council, as a Committee of the Whole, shall, at a
regular or special meeting, review and consider all candidates for the
position of school trustee; whereupon, the matter was before the body.
The Mayor further advised that as of March 10, 1995, at 5:00 p.m.,
which was the deadline for receipt of applications, the following
persons had applied for appointment:
C. Nelson Harris
Martin D. Jeffrey
Melinda J. Payne
567
i ACTION: Mr. Edwards moved that the three applicants be accorded ~e
fornt.a.I interview to be held on Thursday, April 27, 1995, at 6:00 p.m., ~n
the C,ty Council Chamber. The motion was seconded by Mrs. Bowies
and adopted.
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
withdrew a request for an Executive Session to discuss personnel
matters relating to vacancies on various authorities, boards,
commissions and committees appointed by Council, which had
previously been placed on the agenda.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee held on Monday,
March 27, 1995, were before Council.
The Audit Committee addressed the following items:
Auditor of Public Accounts - June 30, 1994 - Clerk of
Circuit Court report
Payroll Time Entry
Presentation of a revised 1995 audit plan
Scheduled future Audit Committee meetings to be held on
the following dates: June 12, t995, September 1t, 1995
and December 11, 1995.
(For full text, see minutes on file in the City Clerk's Office.)
ACTION:
Mrs. Bowies moved that the minutes be received and filed. The
motion was seconded by Mr. McCadden and adopted by the following
vote:
568
ACTION:
ACTION:
AYES: Council Members McCadden, Parrott, Wyatt, Bowies,
Edwards and Mayor Bowers 6.
NAYS: None, O.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: A communication from David D. Guerrero tendering hie
resignation es · member of the Roanoke Arts Commission, effective
immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mrs. Bowies moved that the communication be received and filed
and that the resignation be accepted with regret. The motion was
seconded by Mr. McCadden end adopted by the following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers
AYS: None . 0. !
(Counc,I Member Wh,te was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: A report of qualification of Bittle W.
Porterfield, III, as a member of the Roanoke Valley Resource Authority,
for a term ending December 31, 1995, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowies moved that the report of qualification be received
and filed. The mot]on was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members McCedden, Parrott, Wyatt, Bowles,
Edwards end Mayor Bowers
NAYS: None..
e
(Council Member White was abeenL)
569
OATHS .OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: A
I report of qualification of Bre..nda A. Powell as a member of the Fair
Housing Board, for s term ending I~trch 31, 1998, wis before Council.
ACTION:
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mrs. Bowles moved that the report of qualification be received
and filed. The motion was seconded by Mr. McCadden and adopted by
the following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers ,, 6.
NAYS: None 0.
(Council Member Wltita was absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
OTHER HEARINGS OF CITIZENS: Nons.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUDGET-HOUSING/AUTHORITY-GRANTS: The Assistant City
Manager presented a briefing in regard to the Consolidated Plan
required by the U. S, Department of Housing and Urban Development
and the Community Development Block Grant, HOME and Emergency
Shelter Grant program entitlement funding process. A 12-minuta video
was shown which was prepared by the Public Access Television
Station in connection with program/activity changes.
(See documents on file in the City Clerk's Office under data of May 8,
1995.)
570
ACTION:
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
CITY EMPLOYEES-EMERGENCY SERVICES-EMERGENCY
MEDICAL SERVICES-FIRE DEPARTMENT: George C. Snssd, Jr.,
Director, Public Safety, called upon Ronald L. Wade, Communications
Superintendent, for a briefing in regard to the Emergency Medical
Dispatch Program.
Mr. Wade advised that the City of Roanoke, along with Roanoke
County, the City of Salem and the Town of Vinton held initial meetings
in April 1993 to discuss 9-1-1 issues and local telephone companies
were invited to listen to the various issues and to help work out
solutions. He stated that in June t993, itwss decided to make the 9-1-1
group a formal committee and invite other surrounding jurisdictions to
participate, thus, the committee was named Southwest Virginia
Regional 9-1-1 Committee and monthly meetings were held to discuss
issues and new technology that would affect all 9-1-1 communications
centers, and surrounding telephone companies were invited to
participate as the committee grew to encompass a 70-mile radius of
Roanoke.
Mr. Wade explained that one issue that immediately came to
surface was how localities are being impacted by television shows
depicting 9-1-1 centers and their ability to give medical advice over the
telephone to callers. He stated that a program to provide that capability
is called Emergency Medical Dispatch (EMD) and is the result of an
experience in the Seattle, Washington area. He explained that the
Southwest Virginia 9-1-1 Committee decided that a regional approach
with the sharing of resources such as classrooms, instructors and
materials would be the most efficient and effective way to obtain EMD
capabilities, and the regional Emergency Medical Dispatch Program
was started in October t993 with the initial training of EMD instructors
from the City of Roanoke, City of Salem, City of Covington, County of
Roanoke and MartinevillelHenry County; that a regional medical
instructor manual and training aids package was devleoped; and with
assistance from the Westom Virginia Emergency Medical Council, the
Southwest Virginia Regional 9-1-1 Committee received a 50 per cent
grant from the State's Rescue Squad Assistance Program to assist with
cost of training instructors, training materials for EMD students and the
cost of EMD flip cards that are used in giving medical advice by
571
teleph.o, ne. H.e..prssen?l EMD guide cards which serve as the basis for
provid,ng cnUcal advice to 9-1-t callere, .with each card carefully
structured and worded to reduce amb,guities and to instruct
communications center personnel on w~at questions to ask, what
to look for, end to provide exact phraseology for delivery of
critical instructions. He played · tape recording of an actual Roanoke
City 9-1-1 call that was handled by an EMD certified dispatcher which
involved a choking child.
Mr. Wade advised that es of this date, the City of Roanoke, the
City of Salem, MertinsvillelHenry County and Botetourt County have
completed training of personnel and plan to engage in additional
training; and the goal of the City of Roanoke is to implement
Emergency Medical Dispatch along with the Fire Department's First
Rssponder Program in July t995, which is believed to be an important
step in the improvment of services to Roanoke's citizens.
In observance of and in conjunction with National Public Safety
Telecommunicator Week which is the second week of April, the City
Manager advised that the Director of Public Safety has instituted a
program to recognize the services and con~butions of one of the
emp!oyess o.f the department by d. ssignating an Employee of the Year,
and ,t was h,s pleasure to recogn,ze Mark C. Fuller es Employee of the
Year in the City Communications Depe(tz,,ent. He explained that Mr.
Fuller is a Public Safety Telecommunicator who, since his employment
by the City in July 1992, has exhibited unparalleled professionalism
and concern for Roanoke citizens; and Mr. Fuller, who is a certified
Cardiac Technician, recognized the importance of pre-arrival first aid
instructions which could be provided to 9-1-1 callers end thus,
researched training programs which would enable Public Safety
Telecommunicatore to provide callers with critical life-saving
instructions, a procedure known as Emergency Medical Dispatch (EMD)
programs. He explained that Mr. Fuller assembled a team of regional
professionals, coordinated their certification as EMD Training
Instructors and established training for the entire Southwest Virginia
Region and virtually all of the City's 9-t-1 center personnel achieved
certification.
572
ACTION:
ACTION:
Me. Wyatt offered the following resolution:
(#32421-041095) A .RESOLUTION recognizing MARK C. FULLER
as Employee of The Year ,n the City Communications Depai'b~tenL
(For full text of Resolution, see Resolution Book No. 57, page t39.)
M~. Wyatt moved the adoption of Resolution No. 32421-041095.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bower= 6.
NAYS: None.
(Council Member White was absent.)
The Mayor presented Mr. Fuller with a ceremonial copy of
Resolution No. 32421-041095; and the City Manager presented him with
an appropriately engraved plaque and a $50.00 United States Savings
Bond.
BUDGET-HOUSING~AUTHORITY-GRANTS-HOTEL ROANOKE
CONFERENCE CENTER-VIRGINIA TECH: The City Manager submitted
a written report advising that the City of Roanoke receives annual
entitlement from the U. S. Department of Housing and Urban
Development (HUD) in the form of a Community Development Block
Grant (CDBG), HOME Partnership Investment Program Fund and
Emergency Shelter Grant; that initially, HUD representatives informed
City staff that Roanoke'a overall entitlement will be $2,947,000.00 for
the City's fiscal year t995-96, which is an increase of $5,000.00 in fiscal
year t994 funding; and in addition, revenue is estimated to be available
from the following sources for fiscal year 1995:
$178,496.00 estimated program income generated from
prior CDBG projects and $211,575.00 estimated interest
generated by The Hotel Roanoke Section t08 Loan;
$323,000.00 of CDBG funds and $240,445.00 of HOME
funds available for transfer/carry-over from prior grant
entitlement years which is available for continuing
projecte; and
573
i in January 1995, HUD repreeentetives verbally inform.ed
City staff that there may be s five per cent decrease m
CDBG funds and s 25 per cent decrease in HOME funds
for the upcoming 1995-96 fiscal year due to the disaster
relief in California, which would mean s decrease of
$268,000.00 from the fiscal year 1994 funding.
It was further advised that a public meeting was held on
January t9, t995, to receive recommendations of citizens on
community nc.-ds; that Council was briefed by the City Manager on the
newly developed U. S. Department of Housing and Urban Development
Consolidated Plan and entitlement programs; that citizen participation
requirements call for an evening public hearing by Council prior to
submission of the Consolidated Plan to HUD; and the City is required
by HUD to publish a Draft Consolidated Plan in the newspaper, which
will appear in the Neighbors Section of The Roanoke Times & World
News on Wednesday, April 12, 1995, and The Roanoke TribunQ on
Thursday, April 13, t995.
The City Manager recommended that Council schedule a public
hearing to be held on Monday, May 8, 1995, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the City Council Chamber.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Parrott moved that Council concur in the recommendation of
the City Manager and that the City Clerk and the City Attomey be
authorized to advertise the necessary notices of public hearing. The
motion was seconded by Mr. Edwards and adopted.
PURCHASE/SALE OF PROPERTY-TRAFFIC-BRIDGES-PUBLIC
WORKS-PLANNING-HOTEL ROANOKE CONFERENCE CENTER-
VIRGINIA TECH-STREETS AND ALLEYS: The City Manager submitted
a written report advising that at its meeting on April 13, 1987, Council
requested the Virginia Department of Transportation (VDOT) to program
a project for roadway widening and realignment along First Street/
Gainsboro Road (from Madison Avenue, N. W. to Salem Avenue, S. W.)
and at the intersection of Orange Avenue and Gainsboro Road; that an
agreement with VDOT was authorized on July 27, 1987, pursuant to
Ordinance No. 28745, through which the City assumed responsibility
for administering all aspects of the First Street/Gainsboro Road project;
that location and major design features of the widening and
realignment of Second Street/Gainsboro Road from Salem Avenue to
574
ACTION:
Orange Avenue were approved by Council on October t, 1990; that
right-of-way acquisition for 82 parcels of land on the project was
authorized by Council on December 17, t990, pursuant to Ordinance
No. 30346-121790; and acquisition of an additional 11 parcels of land
was authorized by Council on February 27, 1995, pureusnt to Ordinance
No. 32385-022795.
It was further advised that six parcels of land as identified in
Attachment B to the City Manager's report have either bccn acquired or
have had options signed by the property owner; that while the parcel
numbe.~ identJfi.ed were previously authorized by Council for
acquis,tion, certain tax numbers within the parcels were mistakenly
omitted; and the additional tax numbers need to be authorized to match
the legal descriptions for the parcels of land, thereby allowing the City
to properiy acquire the properties, which properties did not require any
demolition of buildings or displacement of persons.
The City Manager recommended that Council ratify steps already
taken to acquire and authorize the acquisition of the necessary rights-
of-way for six parcels of land identified on Attachment B of the City
Manager's report and Parcels 002 and 008, and provide appropriate City
officials with authority for acquisition through condemnation
proceedings, as necessary, pursuant to Section 33.1-89, et seq., Code
of Virginia (1950), as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency ordinance:
(#32422-041095) AN ORDINANCE providing for acquisition of
certain property rights needed by the City for the widening and
realignment along Second Street/Gainsboro Road; ratifying any action
already taken to acquire these property rights; setting a certain limit on
the consideration to be offered by the City; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 140.)
Mr. Parrott moved the adoption of Ordinance No. 32422-041095.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
575
AYES: Council Members McCadden, Psrrott, Wyatt, Bowles,
I Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was absent.)
Ms. Helen E. Davis, 35 Patton Avenue, N. E., appeared before
Council and inquired if Council is aware of how the road will affect the
Gainsboro area and requested that s model be prepared to show the
devastation that will take place in the neighborhood. She stated that
the bottom line is, does Council know where the road will start, where
it will end, and what it will do to the Gsinsboro community.
Later during the meeting, Ms. Davis again appeared before
Council and advised that no Member of City Council has in their
neighborhood two four-laos highways, and steted that any topic that
has b=.-n on the books since t987 deserves further study and
consideration. She advised that the Gainsboro community cannot
sustain two four4sne highways in its neighborhood, and asked that the
City take s closer look at its black neighborhoods because history will
I judge City Council for the quality of its decisionmaking.
BUDGET-PUBLIC WORKS-WATER RESOURCES. · The City
Manager submitted s written report advising that six bids for the
Csrvins Cove Filter Plant Improvement - Phase I project were received
by the Council-appointed bid committee on October 16, 1992, with
Crowder Construction Co. of Charlotte, North Carolina, submitting the
Iow bid, in the amount of $t2,682,280.00 and 730 consecutive calendar
days construction time, which bid was accepted by Council on
November 16, 1992, pursuant to Ordinance No. 31247-111692; and, to
date, there have been six approved change orders, for a new contract
total of $13,663,569.78 and 805 consecutive calendar days to complete
the work.
Itwas further advised that the original contract amount contained
the sum of $81,430.25 for repair of cracks inside and outside of the
intake chamber at the dam, which figure was based on 16 days of diver
labor and 63 cubic feet of grout; that when divers began working on the
repair, the cracks that were anticipated were found, but as the walls of
the intake chamber (both inside and outside) were cleaned, a large
quantity of smaller cracks were found that also needed repair; that
while the smaller cracks require a great deal of time to grout, it is
576
ACTION:
imperative that they be repaired while diving .crews ere on the project;
and the contractor .h. as consulted with his diving subcontractor, who
has quoted an additional sum not to exceed $t46,701.75 for time and
material to complete the repair of the inside and outside cracks in the
intake chamber.
The City Manager recommended that Council concur in the
following actions:
Authorize the City Manager's issuance of Change Order
No. 7 to the coh;,-act with Crowder Construction Co., in the
amount of $146,701.75 and 63 consecutive calendar days
for completion of the additional work, for a new total
contract amount of $13,810,27t .52.
Authorize the Director of Finance to transfer $146,701.75
from Account No. 0024)56-8372-9001, Carvins Cove Water
Main Extension, Phase II, Contract C-2, to Account No.
0024)56-9368-9001, Carvine Cove Filter Plant
Improvement, Phase I.
(For full text, see report on file in the City Clerk's Office.) I
_
Mrs. Bowles offered the followng emergency budget ordinance:
(f~324234)41095) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 142.)
Mrs. Bowies moved the adoption of Ordinance No. 32423-041095.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers 6.
NAYS: None O.
(Council Member White was absent.)
577
Mrs. Bowie~ offered the following emergency ordinance:
I (#32424-041095) AN ORDINANCE approving the City Manager'a
isauance of Change Order No. 7 to the City'e contract with Crowder
Construction Company, in connection with Carvins Cove Filter Plant
Improvements - Pheee I; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 143.)
ACTION:
Mm. Bowies moved the adoption of Ordinance No. 32424041095.
The motion was seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwarda and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was absent.)
REPORTS OF COMMITTEES:
I PURCHASE/SALE OF P..R. OPERTY-CITY PROPERTY-WATER
RESOURCES: Council Member Ehzabeth T. Bowies, Chairperson of the
Water Resources Committee, presented a written report on behalf of
the Committee, with regard to acquisition of a 6.377 acre parcel of lend
located in Roanoke County adjacent to the Carvine Cove Filter Plant
from Major Motor Inna, Inc., for the consideration of $260,000.00.
A staff report advised that the City has embarked on a program
to expand and renovate the Carvina Cove Filter Plant buildings and
treatment processes; that the land area remaining in the immediate
vicinity of the treatment plant is limited for potential future treatment
processes; and a 6.377 acre parcel of land located along the north side
of State Route 815 (adjacent to the Filter Plant) in Roanoke County has
bccn offered for sale to the City, at a negotiated price of approximately
$40,000.00 per acre, which is in agreement with the price obtained from
an independent appraisal dated February 13, 1995.
578
ACTION:
The Water Resources Committee recommended that Council
concur in the following acUons:
Authorize acquisition of a 6.377 acre parcel of land located
in Roanoke County adjacent to the Carvins Cove Filter
Plant from Major Motor Inns, Inc., whose principals arc
Water F. and Barbara M. Poff and Maveth W. Clower, for
the amount of $265,000.00 by General Warranty deed, in a
form to be approved by the City Attorney, with an
additional $1,000.00 to be appropriated to fund incidental
expanses such as title search and document recordation.
Appropriate $256,000.00, including $1,000.00 for incidental
expenses, from the Water Fund Prior Year's Retained
Earnings to an account to be established by the Director
of Finance in the Water Fund.
(For full text, see reports on file in the City Clerk's Office.)
Mrs. Bowies offered the following emergency budget ordinance:
· (f/32425-041095) AN ORDINANCE to a .roe.nd and reordain certain
sections of the 1994-95 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 144.)
Mrs. Bowles moved the adoption of Ordinance No. 32425-041095.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was absent.)
579
Mm. Bowies offered the following emergency ordinance:
I (~32426-041095) AN ORDINANCE providing for the acquisition
of a 6.377-acre parcel of land located in Roanoke County, adjacent to
the Carvins Cove Filter Plant, identified by Roanoke County Tax Map
Noa. 18.00-1-3, 18.00-1-5, 18.00-1-5.1, 18.00-1-5, end 18.00-1-7, upon
certain terms and conditions; and providing for an emergency.
{For full text of Ordinance, see Ordinance Book No. 57, page 145.)
ACTION:
Mrs. Bowies moved the adoption of Ordinance No. 32426-041095.
The motion wee seconded by Mr. McCadden and adopted by the
following vote:
AYES: Council Members McCedden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was absent.)
BUDGET-GENERAL SERVICES-PUBBC WORKS-BBRARIES:
Council Member White, Chairperson of the Bid Committee, presented
a written report on behalf of the Committee, in connection with bids
received by the City for alterations and additions to the Melrose Branch
Library, recommending that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Lucae Construction Co., for alterations and additions
to the Melrose Branch Library, in accordance with contract
documents prepared by the Office of City Engineer, in the
amount of $76,900.00 and 90 consecutive calendar days.
Appropriate $83,400.00 from Capital Maintenance and
Equipment Replacement Program funds to be transferred
to a new Capital Projects fund account entitled "Melrose
Branch Library," as follows:
580
ACTION:
Contract Amount $76,900.00
Project Contingency 6.500.00
Total Contract Amount $83,400.00
Reject all other bids received by the City.
The City Manager submitted s written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(ff32427-041095) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 146.)
Mr. Parrott moved the adoption of Ordinance No. 32427-041095.
The motion was seconded by Ma. Wyatt and adopted by the following ·
vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was absent.)
Mr. Parrott offered the following emergency ordinance:
(~32428-04t095) AN ORDINANCE accepting the bid of Lucas
Construction Co., for alterations and additions to the Melrose Branch
Library, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the raquisita
contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 147.)
581
ACTION:
Mr. Pawott moved the adoption of Ordinance No. 32428-041095.
The motion was seconded by Ma. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwarda and Mayor Bowers 6.
NAYS: None ...... O.
(Council Member White was absent.)
BUDGET-SEWERS AND STORM DRAINS-GENERAL SERVICES-
PUBLIC WORKS-WATER RESOURCES: Council Member White,
Chairperson of the Bid Committee, presented a written report on behalf
of the Committee, in connection with bids received by the City for
effluent reeerstion at the Water Pollution Control Plant, recommending
that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Broakell, Inc., for effluent reeeration at the Water
Pollution Control Plant, in accordance with contract
docum.e..nte aa prepa.red by Mattem & Craig, Inc.,
Consulting Engineers, ,n the amount of $116,937.00 and
150 consecutive calendar days to complete the work.
Appropriate $130,700.00 from Sewage Fund Retained
Earnings to a new Sewage Fund account entitled, "Effluent
Reeerstion," as follows:
Contract Amount
Contingency
1%% for Internal
Engineering Fees
$t 16,937.00
12,000.00
1.763.00
Total Contract Amount
$130,700.00
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the committee.
(For full text, see reports on file in the City Clark's Office.)
582
ACTION:
ACTION:
Mr. Parrott offered the following emergency budget ordinance:
(t~32429-04t095) AN ORDINANCE to amend and reordain certain
sections of the 1994-95 Sewage Fund Appropriations, and providing for
an emergency.
,!
(For full text of Ordinance, see Ordinance Book No. 57, page 148.)
Mr. Parrott moved the adoption of Ordinance No. 32429-041095.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers ..... 6.
NAYS: None
(Council Member White was absent.)
Mr. Parrott offered the following emergency ordinance:
(~/32430-04t09.5) AN ORDINANCE accepting the bid of Breakell,
Inc., to provide and ~nstell an effluent reareration system at the Water
Pollution Control Plant, upon certain terms and conditions, awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 57, page 149.)
Mr. Parrott moved the adoption of Ordinance No. 32430-041095.
The motion was seconded by Me. Wyatt and adopted by the following
vote:
AYES:
Edwards and Mayor Bowers
NAYS: None-
(Council Member White was absent.)
UNFINISHED BUSINESS: None.
Council Members McCadden, Parrott, Wyatt, Bowles,
6.
583
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: Nons.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CELEBRATIONS-TAXES-BUDGET: Vice-Mayor Edwards
advised that he attended the Festival of Local Colors on Saturday,
April 8, 1995, which was a parade of citizens from different countries
that was organized by Downtown Roanoke, Inc., Center In The Square,
and the City of Roanoke, and the activity celebrated the fact that there
is a tremendous diversity of population in the Roanoke Valley, with
approximately 25 countries represented from all over the world.
The Vice-Mayor further advised that Roanoke is a community
composed of many senior citizens, and called attention to a statement
of Susan B. Williams, Executive Director, League of Older Americans,
that the Roanoke Valley is a "mecca" for retirees. He referred to his
communication under date of March 27, 1995, proposing an increase in
the income limitation for real estate tax freeze for elderly and disabled
property owners, and encouraged that Council give favorable
consideration to hie proposal during fiscal year 1995-96 budget study
deliberations.
OTHER HEARINGS OF CITIZENS: None.
At 4:25 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and the following Council Members in
attendance: Delvie O. McCadden, John H. Parrott, Linda F. Wyatt,
Elizabeth T. Bowles, John S. Edwards and Mayor David A. Bowers.
(Council Member William White, Sr., was absent.)
OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilbum C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
584
The reconvened meeting was opened with a preyer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, April 10, 1995, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Newbern
Properties, L. P., that property located on Tuckawana Circle, N. W.,
described aa Official Tax Nos. 6472001 and 6472002, be rezoned from
RM-2, Residential Multi-family, Medium Density District, to LM, Light
Manufacturing District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-New~ on Friday, March 24, 1995, and Friday,
March 31, 1995.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning ia to place two Iota, comprising
1.46 acres, into a zoning classification that would permit the expansion
of the adjoining heating and air conditioning business onto the
property, which expansion would include construction of a 5,000
square foot metal building for the purpose of storing inventory and
parts, and additional parking spaces necessary for employees and
visitors to the business, was before Council.
The Planning Commission recommended approval of the
request for rezoning, advising that the request would be in keeping with
future land uae patterns anticipated for the area and proffered
conditions address visual site factors, thereby providing for a more
desirable light manufacturing development which is compatible with
adjoining residential and recreational uses.
(For full text, see report on file in the City Clerk's Office.)
585
David C. Hel~cber, Attorney, appeared before Council in support
of the request of hie clienL
ACTION:
Mr. Parrott moved that the following ordinance be placed upon
its first reading:
(~32431) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), aa amended, and Sheet No. 647, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 56, page 152.)
The motion was seconded by Mr. Edwards.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request fur rezoning. There being
none, Ordinance No. 32431 was adopted, on its first reading, by the
following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers ..... 6.
NAYS: None ... 0.
(Council Member White was absent.)
CITY CODE-ZONING-PLANNING-RECYCLING: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, lg8t,
the City Clerk having adve~eed a public hearing for Monday, April 10,
t995, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Browning-Ferris Industries of South Atlantic, Inc. (BFI),
to amend Section 36.1-249, Permitted Ueee, in the LM, Light
Manufacturing District, Chapter 36.t, Zoning, of the Code of the City of
Roanoke (t979), as amended, subject to certain conditions proffered by
the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & World-News on Friday, March 24, t995, and Friday,
March 31, 1995.
(See publisher's affidavit on file in the City Clerk's Office.)
586
· .The City Planning Commission submitted a written report
edvm,ng that the purpose of the proposed ordinance text amendment ·
is to allow recycling establishments to process other household waste
materials in addition to paper products, glass and aluminum as
currently set forth in the City Code; and the current code provision
reads as follows:
Section 36.1-249 (Permitted uses in the LM, Light
Manufacturing District), item (19):
"(19) Scrap materiels recycling
establishments limited to the
salvage and recycling of paper
products, glass and aluminum
where all activities and storage
are wholly enclosed in a
building."
The Planning Commission further advised that the petitioner
proposes to amend Section 36.1-249, item (19) as follows:
(19)
Materials recycling facilities where materials
are processed for delivery to markets,
provided all processing and storage are
conducted in a wholly enclosed building.
The City Planning Commission recommended approval of the
proposed zoning ordinance text amendment, advising that the
amendment would place existing recycling operations into a
conforming zoning statue as well as facilitate effective waste
management activities beneficial to the entire community.
(For full text, see report on file in the City Clerk's Office.)
Karen Frssland, District Manager, Browning-Ferris Industries of
South Atilantic, Inc. (BFI), appeared before Council in support of the
request.
Mrs. Bowies offered the following emergency ordinance:
(#32432-041095) AN ORDINANCE amending and reordaining
subsection 19 of Section 36.1-249, ~ of Subdivision A,
LM. Lioht Manufacturin_, District Division 4, ~ of
587
ACTION:
Article III, ~ of Chapter 36.1, ~ of the Code of
the C..ity of Roanoke (t979), as amended, to allow recycling
eetabl,shmente to process other household waste materials; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 56, page 15t.)
Mrs. Blowles moved the adoption of Ordinance No. 32432-
041095. The motion was seconded by Mr. Parrott.
The Mayor inquired if thera ware persons present who would like
to address Council with regard to the zoning text amendment. There
being none, Ordinance No. 324324)41095 was adopted by the following
vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowles,
Edwards and Mayor Bowers 6.
NAYS: None 0.
(Council Member White was abssnL)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, April 10, 1995, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of
John G. Rocovich, Trustee of QLC Land Trust, to permanentiy vacate,
discontinue and close the remaining portion of a cul-de-sac at the end
of Wynne Road, S. W., which adjoins Electric Road, subject to certain
conditions proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in the
Roanoke Times & Worid-NeW~ on Friday, March 24, t995, and Friday,
March 31, t995.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising the applicant
desires to fully incorporate the land within this residual section of road
into the boundaries of his remaining property and to thereby remove
and eliminate the undeveloped (paper) roadway as an encumbrance
upon his property (Official Tax Nos. 5130511 through 5130515,
inclusive); and the City has no current or future plans to use this
588
ACTION:
section of Wynne Road, S. W., inasmuch as limited size, location and
grade of the road section rendere the roadway as an isolated and
impractical connection to any other adjacent City street, was before
Council.
The City Planning Commission recommended approval of the
request to close and vacate the abovedeecribed section of Wynne
Road, S. W., subject to the following conditions:
The applicant shall submit to the City, receive approval of,
and record in the Office of the Clerk of the Circuit Court, a
subdivision plat providing for the following:
disposition of the land within the vacated
rights-of-way in a manner consistent with the
requirements of Chapter 31, Subdivisions, of
the Code of the City of Roanoke (1979), as
amended; and
retention of appropriate easements, together
with the right of public passage over same
for surface and subsurface installation and
maintenance of any and all utilities that may
be located in the subject right-of-way.
If a plat of subdivision is not approved by the City and
recorded by the applicant within a period of 12 months
from the date of adoption of an ordinance providing for
such closure of the subject right-of-way, said ordinance
shall become null and void with no further action by City
Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
John H. Young, Attomey, appeared before Council in support of
the request of his client.
Mr. McCadden moved that the following ordinance be placed
upon its first reading:
589
(#32433) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
ss ere more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 56, page 153.)
The motion wes seconded by Mr. Psrrott.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for street closure. There
being none, Ordinance No. 32433 was adopted, on its first reading, by
the following vote:
AYES: Council Members McCadden, Parrott, Wyatt, Bowies,
Edwerds end Mayor Bowers 6.
NAYS: None
(Council Member White was absent.)
OTHER HEARINGS OF CITIZENS: None.
There being no further business, the Mayor declared the meeting adjourned
at 7:10 p.m.
APPROVED
A'I'rEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor