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HomeMy WebLinkAboutCouncil Actions 06-17-96BUTLER 32983 ROANOKE CITY CO UNCIL REGULAR WEEKL Y SESSION JUNE 17, 1996 12:30p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present Ao Be A briefing with regard to the Rental Inspections Program. (30 minutes) No action taken. File #32-178-183-200 Hearing of Citizens Upon Public Matters: None. ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION JUNE 17, 1996 2:00p. m. CITY COUNCIL CHAMBER /t GENDA FOR THE COUNCIL 1. Call to Order - Roll Call. All Present. The Invocation was delivered by The Reverend Vater C. Colbert, Pastor, Maple Street Baptist Church. The Pledge of AHegiance to the Flag of the United States of America was led by Master Daniel Tucker, Boy Scout Troop No. 5, Hollins Road Baptist Church. Welcome. Mayor Bowers. The Mayor announced that the City of Roanoke is a five time winner of the AH-America City Award, which was presented on Saturday, June 15, 1996, in Fort Worth, Texas. File #80-175 2 A Resolution recogniz/ng the service of the Honorable Elizabeth T. Bowles, Member, Roanoke City Council. Adopted Resolution No. 32984-061796. Bowles abstained from voting.) File #80-132 (6-0, Council Member A Resolution recognizing the service of the Honorable Wendell H. Buffer, Member, Roanoke City Council. Adopted Resolution No. 32985-061796. (6-0, Council Member Butler abstained from voting.) File #80-132 A Resolution recognizing the service of the Honorable Delvis O. "Mac" McCadden, Member, Roanoke City Council. Adopted Resolution No. 32986-061796. McCadden abstained from voting.) File #80-132 (6-0, Council Member Presentation to Council Member Elizabeth T. Bowles by Theodore J. Edlich, III, Executive Director, Total Action Against Poverty in the Roanoke Valley, in recognition of her service as a member of the Board of Directors. Mr. Edlich presented a resolution adopted by TAP in appreciation of Council Member Bowles' service as a member of the Board of Directors. File #80-132-226 Recognition of The Roanoke Star soccer team, winner of the Virginia Youth Soccer Association state championship. The Mayor presented a proclamation declaring Monday, June 17, 1996, as Roanoke Star Under-13 White Soccer Team Day. File #3=80-304-388 ,1 Ao Bids for a certain fi'anchise to construct, operate and maintain a natural gas distribution system in the City of Roanoke, Virginia, upon certain ten'ns and conditions; and for the right to construct, operate and maintain a gas transmission pipeline for a term of 20 years w/thin a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property in Botetourt County and Roanoke County. One bid from RoanokJ~ Gas Co. with regard to the gas franchise was referred to a com.m, ittee compos.e.d of Vice-Mayo~ White, Chairperson, and the Caty Manager, City Attorney, and Dsrector of Finance for study, report and recommendation to Council. One bid from Roanoke Gas Co. with regard to the gas transmission pipeline agreement was referred to a bid committee composed of Vice-Mayor White, Chairperson, and the City Manager, City Attorney, and Director of Finance for study, report and recommendation to Council. File #65-117-166-330.458.468 CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. 4 C-1 A communication fi.om Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in Executive Session. WITHDRAWN. File tt15-110-132 C-2 Minutes of the Audit Committee meeting of Roanoke City Council held on Monday, June 3, 1996. RECOMMENDED ACTION: Receive and file. File 1111 0-300 C-3 A communication fi.om Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board, transmitting an abstract of votes cast in the Republican Primary Election for U. S. Senate held in the City of Roanoke on June 1 l, 1996. RECOMMENDED ACTION: Receive and file. File 1140 C-4 A report of the City Manager with regard to renovation of City Council Chambers. C-5 RECOMMENDED ACTION: File 11132-183-209-405 Concur in request to delay completion of the study of the Council Chambers and presentation of recommendations and cost estimates. A communication fi.om C. Nelson Harris tendering his resignation as a member of the Roanoke City School Board, effective June 30, 1996. RECOMMENDED ACTION: Receive and file the communication and accept File 1115-110-467 the resignation. 5 C-6 A communication fi.om Acree Hayes tendering his resignation as a member of the Fair Homing Board. RECOMMENDED ACTION: Receive and file the communication and accept File #15-110.178 the resignation. C-7 Qualification of the following persons: Sherman A. Holland as a member of the Youth Services Citizen Board for a term ending May 31, 1999; and File #15-110-304 Charles W. Day and Brian J. Wishneff as Trustees of the Roanoke City School Board for terms of three years, each, commencing July 1, 1996 and ending June 30, 1999. File #1~-110-467 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: ao Rick Hawkins presented a status report with regard to efforts to date of the Roanoke City Boxing Association. File #67-200-236-388 Tia Morrison and Charity Brown, participants in the Minority Journalism Workshop, sponsored by the ~l~ig~.ilil~, raised questions with regard to why parents are prosecuted for illegal deeds committed by their children, and with regard to whether the City of Roanoke has a curfew law applicable to juveniles. The City Attorney extended an invitation to Ms. Morrison and Ms. Brown to visit with him for detailed explanations. File #66-72-304 4. PETITIONS AND COMMUNICATIONS: A petition from Maple Avenue Associates, Inc., represented by David C. Helscher, Attorney, appealing a decision of the Architectural Review Board in connection with a request for a Certificate of Appropriateness to demolish a structure located at 1422 Maple Avenue, S. W. Edward A. Natt will serve as attorney for Maple Avenue Associates, Inc. At the request of Mr. Natt, the matter was deferred until the regular meeting of Council on Monday, July 15, 1996, at 7:00 p.m. File #216-249 bo Communications from the Roanoke City School Board requesting appropriation of funds to certain 1995-96 school grants; close-out of forty-two completed school grants; transfer of School Board contingency funds to the School Plants electricity account to meet utility needs of the district through the end of the current fiscal year; and a report of the Director of Finance recommending that Council concur in the requests. Adopted Budget Ordinance Nos. 32987-061796 and 32988-061796. (7-0) File #60-236-330-467 REPORTS OF OFFICERS: a. CITY MANAGER: BRII~.FINGS: None. ITEMS RECOMMENDED FOR ACTION: 1. A report with regard to the Rental Inspections Program. Adopted Ordinance No. 32989-061796 and Resolution No. 32990-061796. (6-1, Council Member McCadden voted no.) File #24-32-178-183-200-488 7 A report recommending transfer of funds f~om departmental accounts to the personnel lapse account. Adopted Budget Ordinance No. 32991-061796. (6-0, Council Member White was out of the Council Chamber.) File #60-189-192-202-214-262 A report recommending budgeta~ changes and amendments to the Annual Update to the HUD Entitlement Consolidated Plan. Adopted Resolution No. 32992-061796. (6-0, Council Member White was out of the Council Chamber.) File #72-178-183-200-236-266-450 A report recommending execution of an agreement with Blue Ridge Zoological Society of Virginia, Inc., and the Roanoke Jaycees, Inc. for operation of a miniature train ("Zoo Ch#o") at Mill Mountain Zoo. Adopted Resolution No. 32993-061796. (6-0, Council Member White was out of the Council Chamber.) File #58-67-183 A report with regard to a feasibility study for use of Victory Stadium and Field House. The City Manager was requested to report to Council within 60 days as to the feasibility of completing Option 4 on a fast track basis. File #67-122-183-405 A report recommending execution of contracts with certain neighborhood organizations for two Community Development Block Grant Mini-grant Projects and two Neighborhood Development Grant Projects. Adopted Resolution No. 32994-061796. (7-0) File 0165-200-236-488 o A report recommending transfer of funds for the Solid Waste Management department. Adopted Budget Ordinance No. 32995-061796. (7-0) File #60-183-144-253-282 A report recommending appropriation of funds for a joint Roanoke City and Roanoke County radio consultant to recommend a plan of migration for both jurisdictions that allows for cooperation and interoperability of public safety personnel in the future. Adopted Budget Ordinance No. 32996-061796 and Resolution No. 32997-061796. (7-0) File #60-262-405 A report recommending appropriation of funds for the Fifth District Employment and Training Consortium. Adopted Budget Ordinance No. 32990-061796. (7-0) File #60-72-246 10. A report recommending appropriation of Comprehensive Services Act supplemental allocation funds. Adopted Budget Ordinance No. 32999-061796. (7-0) File #60-72-304-305 11. A report recommending appropriation of funds for the administration of the Comprehensive Services Act for at-risk youth and families. bo Adopted Budget Ordinance No. 33000-061796. (7-0) File #60-72-236-304-305-467 DIRECTOR OF FINANCE: 9 A report recommending certain funding adjustments for Jarl Expansion and Crisis Intervention. Adopted Budget Ordinance No. 33001-061796. (7-0) File #60-121-123-217-305 A report recommending the close-out of completed Capital Projects. Adopted Budget Ordinance No. 33002-061796. (7-0) File #27-53'60-67-102-122-181-183-207-217-237.382.467_472. 488-514 c. CITY ATTORNEY: A report transmitting a measure to read#pt and reenact the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 33003-061796. (7-0) File 024 6. REPORTS OF COMMITTEES: A report of the bid committee recommending acceptance of the bid submitted by S. P. Cahill and Associates, Inc., for removal of ACM ceiling and ret##ting of the area around the stage at the Roanoke Civic Center Auditorium, for the sum of $25,900.00; and appropriation of funds in connection therewith. Vice-Mayor William White, Sr., Chairperson. Adopted Budget Ordinance No. 33004-061796. (7-0) File #60-192 l0 A report of the Human Services Committee recommending allocation of City funds to qualified agencies for fiscal year 1996-97. Glenn D. Radcliffe, Chairperson. Adopted Budget Ordinance No. 33005-061796 and Resolution No. 33006-061796. (7-0) File #60-72 Co A report of the bid committee with regard to granting one or more non- exclusive franchises to construct, operate, maintain, repair and extend a Gas Distribution System within the City of Roanoke, Virginia. Adopted Ordinance Nos. 33007 and 33008 on first reading. (6-0, Council Member Parrott abstained from voting.) File #117-166-330-458 do A report of the bid committee with regard to accepting a bid for the right to construct, operate and maintain a gas transmission pipeline on certain property of the City and author/zing execution of a Gas Pipeline Agreement for a twenty-year tenn. Adopted Ordinance No. 33009 on first reading. (5-1, Council Member McCadden voted no, and Council Member Parrott abstained from voting.) File #65-117-166-330-458-468 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: None. 9. MOTIONS AND MISCELLANEOUS BUSINESS: ao Inquiries and/or comments by the Mayor and Members of City Council. The matter of appropriate signage, etc. recognizing the City of Roanoke as a five time winner of the AH-America City Award was referred to the City Manager for report to Council Since the City was the only locality in the Commonwealth of Virginia to be honored, it was suggested that the City Manager contact the City's representatives to the General Assembly and officials of the Virginia Municipal League with regard to appropriate state recognition. File #17-80.137 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. HEARING OF CITIZENS UPON PUBLIC MATTERS: Adopted Resolution No. 32983-061796 naming the Amphitheatre in Elmwood Park in honor of E. Laban Johnson. (7-0) File #6%80-184-317-467 (Recess at 5:40 p.m., to be reconvened at 7:00 p.m.) 12 ROANOKE CITY CO UNCIL REGULAR WEEKLY SESSION JUNE 17, 1996 7:00p. m. CITY COUNCIL CHAMBER ,4 GEND,4 FOR THE COUNCIL Call to Order == Roll Call. Mayor Bowers was absent. The Invocation was delivered by Council Member Elizabeth T. Bowles. The Pledge of Allegiance to the Flag of the United States of America was led by Council Members Wendell H. Butler and Delvis O. McCadden. Welcome. Vice-Mayor William White, Sr. HEARING OF CITIZENS UPON PUBLIC MATTERS; Continuation of a request of the Episcopal Diocese of Southwestern Virginia to appeal a decision of the Architectural Review Board in connection with demolishing structures located at 1010 and 1014 First Street, S.W. David C. Helscher, Attorney, Spokesperson. Continued until the regular meeting of Council on Monday, September 16, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard. File #51-249 PUBLIC HEARINGS: Ao Public hearing on the request of Eutaw L. Bowling that a tract of land located at 2315 Patterson Avenue, S. W., described as Official Tax Nos. 1311601 and 1312318, be rezoned from I-EVI, Heavy Manufacturing District, to LM, Light Manufacturing District. Eutaw L. Bowling, Spokesperson. Adopted Ordinance No. 33010 on first reading. (6-0) File 051 Bo Public hearing on the request of CBL & Associates Limited that a tract of land locat~i on the north side of Bennington Street, at its intersection with Mount Pleasant Boulevard and Rutrough Road, S. E., described as Official Tax No. 4250202, be rezoned from CN, Neighborhood Commercial District, to C-2, General Commercial District, and that conditions curt~fly applicable to the property be removed to facilitate the leasing by the petitioner of retail space in the shopping center currently constructed and operating on the property. Daniel F. Layman, Jr., Attomey. Adopted Ordinance No. 33011 on first reading. (6-0) File #51 Public hearing on the request of JJ&T Partnership and Randall Wayne Brown that two tracts of land located on the southerly side of Campbell Avenue, S. E., identified as Official Tax Nos. 4011102 and 4011103, be rezoned fi'om LM, Light Manufacturing District, to C-3, Central Business District, with the rezoning of Official Tax No. 4011103 to be subject to certain conditions proffered by the petitioner. Alton B. PriHaman, Attorney. Adopted Ordinance No. 33012 on first reading. (6-0) File #51 Public hearing on the request of the City Planning Commission that certain parcels of land in the southwest quadrant of the City, bounded generally by Jackson Avenue on the north, 12th Street on the west, Salem Avenue on the south, and 10th Street on the east, identified as Official Tax Nos. 1211402, 1211502 - 1211505, inclusive, and 1211508 - 1211512, inclusive, and property owned by Norfolk Southern Corporation, identified as Official Tax Nos. 1110806 - 1110809, 14 inclusive, 1110817, and 1110101 - 1110131, inclusive, be rezoned from LM, Light Manufacturing District, to R_M-1, Residential Multi-family, Low Density District; and Official Tax Nos. 1110801 - 1110804, inclusive, and 1110810, be rezoned fxom RM-2, Residential Multi-family, Medium Density District, to RM-1, Residential Multi-family, Low Density District. John R. Marlles, Agent, City Planning Commission. Adopted Ordinance No. 33013 on first reading. (6-0) File tt51-223-514 OTHER HEARING OF CITIZENS: None. Mary F. Parker, CMCIAAE C~y C~rk CITY OF ROANOKE Office of the Clerk Sandm H. Eakin Deputy C~y C~rk June 24, 1996 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of the following measures that pertain to your department: Resolution No. 32983-061796 Budget Ordinance No. 32987-061796 Budget Ordinance No. 32988-061798 Ordinance No. 32989-061798 Resolution No. 32990-061798 Budget Ordinance No. 32991-061796 Resolution No. 32992-061798 Resolution No. 32993-061798 Resolution No. 32994-061798 Budget Ordinance No. 32995-061798 Budget Ordinance No. 32996-061798 Resolution No. 32997-061798 Budget Ordinance No. 32998-061798 Budget Ordinance No. 32999-061798 Budget Ordinance No. 33000-061798 Budget Ordinance No. 33001-061798 Budget Ordinance No. 33002-061798 Ordinance No. 33003-061798 Budget Ordinance No. 33004-061798 Budget Ordinance No, 33005-061796 Resolution No. 33006-061798 W. Robe~ Herbe~ City Manager June 24,1996 Page 2 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/AAE C~y C~rk CITY OF ROANOKE Office of the City Clerk ~lndm H. E~kin Deputy C~ C~rk June 26,1996 Charles M. Huffine City Engineer Roanoke, Virginia Dear Mr. Huffine: I am attaching copy of the following measures that pertain to your department: Resolution No. 32992-061796 Budget Ordinance No. 33002-061796 Budget Ordinance No. 33004-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Mary F. Parker, CMC/AAE Cay Cl. rk CITY OF ROANOKE Office of the City Clerk ~ndm H. Eakln Deputy C~y Ck~rk June 26, 1996 D. Darwin Roupe, Manager Supply Management Roanoke, Virginia Dear Mr. Roupe: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 33004-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk ·andm H. Eakin Deputy C~y C~.rk June 26,1996 Kit B. Kiser, Director Utilities and Operations Roanoke, Virginia Dear Mr. Kiser: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32991-061796 Budget Ordinance No. 33002-061796 Budget Ordinance No. 33004-O61796 The aboverefemnced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Mary F. Parker, CMCIAAE C~y C~rk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Deputy C~y C~rk June 26,1996 George C. Snead, Jr., Director Public Safety Roanoke, Virginia Dear Mr. Snead: I am attaching copy of the following measures that pertain to your directorate: Ordinance No. 32989-061796 Resolution No. 32990-061798 Budget Ordinance No. 32991-061798 Budget Ordinance No. 32996-061798 Resolution No. 32997-061798 Budget Ordinance No. 33001-061798 Ordinance No. 33003-061798 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to call me. Sincerely, Mary F, Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/AAE C~y C~rk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Depmy City Clerk June 26,1996 The Honorable Marsha C. Fielder Commissioner of the Revenue Roanoke, Virginia Dear Ms. Fielder: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 33004-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Eric. Mary F. Parker, CMCIAAE city Clerk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Deputy C~y Ck~rk June 24,1996 Lod S. Spencer Grants Monitor Roanoke, Virginia Dear Ms. Spencer: I am attaching copy of the following measures that pertain to your department: Resolution No. 32992-061796 Resolution No. 32994-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Man/F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE c~y C~rk CITY OF ROANOKE Office of the City Clerk June 24, 1996 8andra H. Eakin Deputy City Clerk William F. Clark, Director Public Works Roanoke, Virginia Dear Mr. Clark: I am attaching copy of the following measures that pertain to your directorate: Resolution No. 32983-061796 Ordinance No. 32989-061796 Resolution No. 32990-061796 Budget Ordinance No. 32991-061796 Resolution No. 32992-061796 Resolution No. 32993-061796 Resolution No. 32994061796 Budget Ordinance No. 32995-061796 Budget Ordinance No. 33002-061796 Budget Ordinance No. 33004-061796 The abovereferenc~ measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk June 24,1996 Sandra H. Eakin Deputy City Clerk Diane S. Akers Budget Administrator Office of Management and Budget Roanoke, Virginia Dear Ms. Akers: I am attaching copy of the following measures that pertain to your department: Resolution No. 32990-061796 Budget Ordinance No. 32991-061796 Resolution No. 32992-061796 Budget Ordinance No. 32999-061796 Budget Ordinance No. 33000-061796 Budget Ordinance No. 33004-061796 Budget Ordinance No. 33005-061796 Resolution No. 33006-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMCIAAE C~y Clerk 8andra H. Eakin Deputy City Clerk June 24,1996 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32987-061796 Budget Ordinance No. 32988-061796 Resolution No. 32990-061796 Budget Ordinance No. 32991-061796 Resolution No. 32992-061796 Resolution No. 32994-061796 Budget Ordinance No. 32995-O61796 Budget Ordinance No. 32996-061796 Resolution No. 32997-061796 Budget Ordinance No. 32998-061796 Budget Ordinance No. 32999-061796 Budget Ordinance No. 33000-061796 Budget Ordinance No. 33001-061796 Budget Ordinance No. 33002-061796 Budget Ordinance No. 33004-061796 Budget Ordinance No. 33005-061796 Resolution No. 33006-061796 James D. Grisso Dire~orofFinance June 24,1996 Page 2 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell .me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE Cay Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/.~IAE Deputy C~ C~rk June 24, 1996 Wilbum C. Dibling, Jr. City Attorney Roanoke, Virginia Dear Mr. Dibling: I am attaching copy of the following measures that pertain to your department: Resolution No. 32983-061798 Ordinance No. 32989-061796 Resolution No. 32990-061796 Resolution No. 32992-061796 Resolution No. 32993-061796 Resolution No. 32994-061798 Resolution No. 32997-061798 Ordinance No. 33003-061798 Resolution No. 33006-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Wilbum C. Dibling, Jr. City Attorney June 24, 199~ Page 2 If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE ¢~y Cbrk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy C~y C~rk June 26, 1996 John R. Marlles, Chief Planning and Community Development Roanoke, Virginia Dear Mr. Marlles: I am attaching copy of the following measures that pertain to your department: Resolution No. 32992-061796 Resolution No. 32994-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: Evelyn S. Gunter, City Planner Mary F. Parker, CMC/AAE city Clerk CITY OF R OANOI(E Office of the City Clerk 8andra H. Eakin Deputy City Clerk June 26,1996 Glenn D. Radcliffe, Director Human Resources Roanoke, Virginia Dear Mr. Radcliffe: I am attaching copy of the following measures that pertain to your directorate: Budget Ordinance No. 32991-061796 Resolution No. 32992-061796 Budget Ordinance No. 32998-061796 Budget Ordinance No. 32999-061796 Budget Ordinance No. 33000-061796 Budget Ordinance No. 33001-061796 Budget Ordinance No. 33005-061796 Resolution No. 33006-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MaW F. Parker, CMCIAAE c~ Cbrk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy c~ Clerk June 26, 1996 The Honorable Joseph M. Clarke, II, Chief Judge The Honorable John B. Ferguson, Judge The Honorable Philip Trompeter, Judge The Honorable Joseph P. Bounds, Judge Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Judge Clarke, Judge Ferguson, Judge Trompeter and Judge Bounds: I am attaching copy of the following measures that pertain to the Juvenile and Domestic Relations District Court: Ordinance No. 32989-061796 Ordinance No. 33003-061798 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to call me. Sincerely, City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE C~y Clerk CITY OF ROANOKE Office of the City Clerk 8andm H. Eakin Deputy Cay Clerk June 26,1996 The Honorable Roy B. Willett, Chief Judge The Honorable G. O. Clemens, Judge The Honorable Clifford R. Weckstein, Judge The Honorable Diane McQ. Strickland, Judge The Honorable Richard C. Pattisall, Judge The Honorable Robert P. Doherty, Judge Twenty-Third Judicial Circuit Roanoke, Virginia Dear Judge Willett, Judge Clemens, Judge Weckstein, Judge Strickland, Judge Pattisall and Judge Doherty: I am attaching copy of the following measures that pertain to the Circuit Court: Ordinance No. 32989-061796 Ordinance No. 33003-061796 The abovereferanced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/AAE cay C~.~k CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Deputy C~y C~rk June 26,1996 The Honorable Julian H. Raney, Jr., Chief Judge The Honorable George W. Harris, Jr., Judge The Honorable John L. Apostolou, Judge The Honorable Vincent A. Lilley, Judge The Honorable William D. Broadhurst, Judge General District Court Roanoke, Virginia Bear Judge Raney, Judge Harris, Judge Apostolou, Judge Lilley and Judge Broadhurst: I am attaching copy of the following measures that pertain to the General District Court: Ordinance No. 32989-061796 Ordinance No. 33003-061798 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Eric. Mary F. Parker, CMC/AAE C~y Clerk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin Deputy C~y Clerk June 26,1998 The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061798 The aboveraferanced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. P.rker, CMCIAAE c~ Clerk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakin D~puty cay cl~rk June 26,1996 Ronald $. Albright, Clerk General District Court Roanoke, Virginia Dear Mr. Albdght: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/AAE c~ c~rk CITY OF ROANOKE Office of the City Clerk 8andra H. F. akin Deputy City Clerk June 26,1996 Bobby D. Casey Office of the Magistrate Roanoke, Virginia Dear Mr. Casey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061798 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/AAE c~y Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 26,1996 Michael Meise Acting Law Librarian Roanoke, Virginia Dear Mr. Meise: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Miry F. Parker, CMC/AAE Cay Clelt CITY OF ROANOKE Office of the City Clerk Sandm H. Eakin Deputy C~y Clerk June 26,1996 Patsy A. Bussey, Clerk Juvenile and Domestic Relations District Court Roanoke, Virginia Dear Ms. Bussey: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE c~y Cbrk CITY OF ROANOKE Office of the City Clerk 8andra H. Eakin Deputy City Clerk June 26,1996 The Honorable Donald S. Caldwell Commonwealth's Attorney Roanoke, Virginia Dear Mr. Caldwell: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Ordinance No. 33003-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, ~ Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F, Parker, CMCIAAE ci~ c~ CITY OF ROANOKE Office of the City Clerk 5andra H. Eakin Deputy C~y Clerk June 26,1996 Ronald H. Miller Building Commissioner Roanoke, Virginia Dear Mr. Miller: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Resolution No. 32990-061796 Resolution No. 32992-061796 Resolution No. 32993-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F, Parker, CMC/AAE city Clerk CITY OF ROANOKE Office of the City Clerk Sandm H. Eakin Deputy C~y Clerk June 26,1996 Bobby E. Chapman, Manager Civic Center Facilities Roanoke, Virginia Dear Mr. Chapman: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 33004-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE cay Clerk CITY OF ROANOKE Office of the City Clerk 8andre H. Eakln Deputy Cay Clerk June 26,1996 M. David Hooper, Chief Police Department Roanoke, Virginia Dear Mr. Hooper: I am attaching copy of the following measure that pertains to your department: Ordinance No. 33003-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Msry F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy C~ty Clerk June 26,1996 Phillip F. Sparks Chief of Economic Development Roanoke, Virginia Dear Mr. Sparks: I am attaching copy of the following measure that pertains to your department: Resolution No. 32992-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE C~y Cbrk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy C~J C~.rk June 26,1996 James D. Ritchie Assistant City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of the following measures that pertain to the City Manager's Office: Resolution No. 32994-061796 Budget Ordinance No. 32996-061796 Resolution No. 32997-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. MaW F. Parker, CMCIAAE C~y Clerk CITY OF ROANOKE Office of the City Clerk 8andra H. F. akin Deputy C~y Clerk June 26,1996 Dolores C. Daniels Assistant to the City Manager for Community Relations Roanoke, Virginia Dear Ms. Daniels: I am attaching copy of the following measures that pertain to your department: Resolution No. 32992-061796 Resolution No. 32993-061796 Budget Ordinance No. 33004-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. if you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Enc. Mary F. Parker, CMC/kA.E c~ Cbrk CITY OF ROANOKE Offica of tha ¢i~ Clark Sandra H. Eakin ~p~y city c~ June 26,1996 Glenn D. Asher Manager, Risk Management Roanoke, Virginia Dear Mr. Asher: I am attaching copy of the following measure that pertains to your department: Resolution No. 32993-061796 The abovereferenCed measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to cell me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 27,1996 Vickie L. Price, Administrator Fifth District Employment and Training Consortium Roanoke, Virginia Dear Ms. Price: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 32998-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 27,1996 Barry L. Key, Manager Office of Management and Budget Roanoke, Virginia Dear Mr. Key: I am attaching copy of the following measures that pertain to your department: Budget Ordinance No. 32991-061796 Resolution No. 32993-061796 Budget Ordinance No. 32996-061796 Resolution No. 32997-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 27,1996 Miriam K. Alam Neighborhood Partnership Coordinator Roanoke, Virginia Dear Ms. Alam: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Resolution No. 32990-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sendra H. Eakin Deputy City Clerk June 27,1996 H. Daniel Pollock, Jr. Housing Development Coordinator Roanoke, Virginia Dear Mr. Pollock: I am attaching copy of the following measures that pertain to your department: Ordinance No. 32989-061796 Resolution No. 32990-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Ma~j F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eakin Deputy City Clerk June 27,1996 John Coates, Manager Parks and Recreation Department Roanoke, Virginia Dear Mr. Coates: I am attaching copy of the following measures that pertain to your department: Resolution No. 32983-061796 Resolution No. 32993-061796 The abovereferenced measures were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. Mary F. Parker, CMCIAAE City Clerk CITY OF ROANOKE Office of the City Clerk Sandra H. Eekin Deputy City Clerk June 27,1996 The Honorable W. Alvin Hudson City Sheriff Roanoke, Virginia Dear Sheriff Hudson: I am attaching copy of the following measure that pertains to your department: Budget Ordinance No. 33001-061796 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. If you have questions, please do not hesitate to call me. Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. June 17,1996 96-135 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Briefing - Rental Inspections Program Dear Mayor Bowers and Members of City Council: Please reserve space on your agenda for a briefing at 12:30 p.m., with regard to the above referenced matter. Please refer to Section 5.a.1., for the actual report. WRH:w cc: City Attorney Director of Finance City Clerk Respectfully submitted, W. Robert Herbert City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of June, 1996. No. 32984-061796. VIRGINIA, A RESOLUTION recognizing and commending the meritorious service rendered to the City by The Honorable Elizabeth T. Bowles, Member, Roanoke City Council. WHEREAS, the Honorable Elizabeth T. Bowles was first elected to City Council in May, 1976, and was thereafter reelected four times, serving from July 1, 1976, through June 30, 1996; WHEREAS, in the May, 1976, Councilmanic election, every seat on City Council was open as a result of the January 1, 1976, annexation, and Mrs. Bowles received the largest number of votes cast for any candidate and was thereby elected and served as Vice- Mayor from July 1, 1976, through June 30, 1978; WHEREAS, Mrs. Bowles has given unselfishly of her time and ability, serving as Chairman of City Council's Water Resources Committee, as a member of the Mill Mountain Development Committee, the Mayor's Committee for the Disabled, the War Memorial Committee, the Virginia Municipal League Transportation Policy Committee and the National League of Cities Transportation and Communications Policy Committee; WHEREAS, Mrs. Bowles has also served as President and Member of the Board of Directors of TAP, President and Member of the Board of Directors of the Fifth Planning District Commission, Member of the Board of Directors of Community Hospital of Roanoke Valley and Member of the Board of Directors of the Miss Virginia Pageant, Incorporated; and WHEREAS, in her public service, Mrs. Bowles has always demonstrated a keen interest in healthy neighborhoods, human services, basic public infrastructure such as water and sewer facilities and transportation issues, and she has always displayed personal characteristics of honesty, integrity, fairness, graciousness, courteousness and friendliness; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and commending the outstanding services rendered to this City and its people by the Honorable Elizabeth T. Bowles, Member, Roanoke City Council. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 32985-061796. A RESOLUTION recognizing and service rendered to the City by The Member, Roanoke City Council. commending the meritorious Honorable Wendell H. Butler, WHEREAS, the Honorable Wendell H. Butler served as a member of City Council from July 1, 1980, through June 30, 1984, and thereafter Dr. Butler graciously agreed to return to City Council to fill a portion of the unexpired term of John S. Edwards commencing January 16, 1996, and expiring June 30, 1996; WHEREAS, in the May, 1980, Councilmanic election, Dr. Butler received the largest number of votes cast and was thereby elected and served as Vice-Mayor from July 1, 1980, through June 30, 1982; WHEREAS, Dr. Butler has given unselfishly of his time and ability, having served as a member of City Council's Audit Committee, the Roanoke Arts Commission, the War Memorial Committee and the Housing Strategy Task Force; WHEREAS, Dr. Butler has also served as Chairman of the Roanoke City School Board and as a member of the Board of Directors of the Fifth Planning District Commission, the Board of Directors of the City Rescue Mission, the Board of Directors of the Blue Ridge Educational Television Association and the Board of Managers of the Hunton YMCA; and WHEREAS, in his public service, Dr. Butler has always demonstrated a keen interest in education, the needs of children and less fortunate citizens, the environment and basic public infrastructure such as water and sewer facilities, and Dr. Butler has always displayed personal characteristics of honesty, integrity, thoroughness, devotion to duty, compassion and friendliness; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and commending the outstanding services rendered to this City and its people by the Honorable Wendell H. Butler, Member, Roanoke City Council. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 32986-061796. A RESOLUTION recognizing and commending the meritorious service rendered to the City by The Honorable Delvis O. "Mac" McCadden, Member, Roanoke City Council. WHEREAS, the Honorable Delvis O. served as a member of this City Council 1, 1992, through June 30, 1996; WHEREAS, Mr. McCadden served on City Council's Committee, Water Resources Committee, Legislative Committee, and Planning Committee and Personnel Committee; "Mac" McCadden faithfully for four years, from July Audit Budget WHEREAS, Mr. McCadden also served as a member of the Board of Directors of the Roanoke Valley Convention and Visitors Bureau, the Board of Directors of the Fifth Planning District Commission, as a member of the City of Roanoke Transportation Safety Commission and as City Council liaison to the Roanoke Civic Center Commission; WHEREAS, in his public service, Mr. McCadden always demonstrated a keen interest in healthy neighborhoods, issues relating to crime and public safety, cooperative ventures between Roanoke Valley governments, education, and recreational and sports issues, and he has always displayed personal characteristics of honesty, integrity, sincerity, articulateness, persuasiveness, fairness and friendliness; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council adopts this means of recognizing and comme peopl City ding the outstanding services rendered to this City and its by the Honorable Delvis O. "Mac" McCadden, Member, Roanoke ouncil. ATTEST: City Clerk. malloll Given under our hands and the Seal of the City of Roanoke this seventeenth day of June nineteen hundred and ninety-six. WHEREAS, the Roanoke Valley Youth Soccer Club was founded in 1986; and the "Roanoke Star Under-13 White Soccer Team" won its first Virginia Youth Soccer Association State Championship in Richmond on Sunday, June 2, 1996; and ~I-IEREAS, this is the first occasion that a team from the Roanoke Valley and/or Southwest Virginia has won the State Championship for soccer; and among farty-two teams from across the Commonwealth of Virginia competing for the State Championship, the "Roanoke Stars" were victorious; and the "Roanoke Stars" will represent the Commonwealth of Virginia at the U. S. Youth Soccer Association regional tournament in Niagara Falls, New York on June 28 - 30, 1996. NOW, THEREFORE, L David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim Monday, June 17, 1996, throughout the City of Roanoke, as ROANORE STAR UNDER-13 I~-IITE SOCCER TEAM DAY. ATTEST: Mary F. Parker City Clerk David A. Bowers Mayor Roanoke Valley Economic Developm.., ent Partnership 111Franklin Pla;a, Suit~333 _Roanoke, VA 2't011 703~343.1550 Fax: 703-344-6096 FAX TRANSMISSION COVER SHEET Date: June 3, 1996 To: DAVID BOWE~S Fax: 981-2940 Re: State Championship Semttr: Douglas Butler YOU SHOULD I?.ECEIVE 2 PAGE(S), INCLUDING THIS COVF_.~ SHEET. IF , . ~OU DO N,,OT RECEIVE ALt. THE PAGES, PLEASE CALL 703-343-1550, Following is this mornings article on my son Gflby's soccer team. This is the first time ANY TEAM from Roanoke has won the state Championship for ~occer. They advance to the National championship in Niagara Falls, New York June 28th. .Wh~. t do you think about having a little ceremony at the City Council m .ee~in.' g and issuing them a proclamation? Let me know what you think I am at work 9-12 at 343-1550 or home 982-3765, We are so thrilled,., that a team from a small town like Roanoke not only has been successful, but will be able to represent the State! ]:O'd 17~:6 96, £ un£ 9609-FP'£-OFS:xeJ IN THE REGION' Roanoke ~""~,.,,~.,~,~ ,, Springfield by ~hree sfl~ curt Iuman ~F S~rse~es p state ~le ,,...,,,...,....o, ........  Mike Sm th finished a; '~ ~m~o~ and ~2 ~0 fimsh at 232 Ke~ a,e~o~m~ ,,, ~" ~'~, WaS zhe touma~ , :.-.',~ ~h,~ .~' ~. ~ ~o.d ~i,~ ~,mt~ ~-.~o~-p.~ ? I~m Michael ~..~=~"~g a¥~st Four piaycm _ C~I Pau son ~, ~,,:~malp awa~ for his errors. ~ Michael S~am$ finished ~COnd the U $ You~ ~,~a~s, N..Y. at Stan~ds~lle. $~ and  n~{her ~s in ~ ~gion: the lb.-mile uphill lime trial and c final-rou~ 72 ~ eaplum h~ fi~ pleted the 30-mimlle c~tefiu~ - [~' place. lflvjt~t O~l [hie -, ~*~' · ~n~d~e ,q in rlHa Club In Ch~lo/tus¢~ll;~'"l~ton ~¢n NclSen of the Bue Ridge ~0 'd PT:6 96, £ uric 9609-~P£-OPS:xe3 S~3NISUd h3q N033 3~N~ Roanoke Gas 519 Kimball Avenue, N.E. P.O. Box 13007 Roanoke, ~r~rginia 24030 540 983-3800 June 17, 1996 The Honorable Members of Roanoke City Council City of Roanoke Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Re: Natural Gas Franchise Bid Members of Council: In accordance with the City Council's action of May 20, 1996, inviting written bids for a natural gas franchise for a term of twenty (20) years, Roanoke Gas Company (Grantee) hereby bids to the City (Grantor) a franchise fee as follows: FRANCHISE FEE (a) Grantee will pay to Grantor a Franchise Fee which shall be calculated pursuant to the following. It is understood that Grantee has or will enter into Franchise agreements with the City of Salem ("Salem") and the Town of Vinton ("Vinton") (Grantor, Salem, and Vinton being hereinafter sometimes collectively referred to as the "localities") with fee provisions identical to this one, and that the total annual Franchise Fee to be paid to the three localities in aggregate is $56,000 for calendar year 1996 ("base year total annual Franchise Fee"). Grantor's Franchise Fee shall be a percentage share of the base year total annual Franchise Fee, which shall be determined on a pro rata basis according to its percentage share of the total dollar value of Grantee's gas sales occurring within the localities during the calendar year. For each calendar year of the Franchise, each locality's percentage share shall be determined by the following formula: Locality's percentage share total dollar value of Grantee's gas sales within the Territorial Limits of the locality total dollar value of Grantee's gas sales in the three localities For calendar year 1996, the Franchise Fee shall be paid to Grantor on or before March 31, 1997. (b) For each succeeding calendar year during the term of this Franchise, the total annual Franchise Fee paid by Grantee to the localities shall be the base year total annual The Honorable Members of Roanoke City Council June 17, 1996 Page 2 Franchise Fee increased by three (3) pement compounded annually over the term of the Franchise. For each calendar year during the term of this Franchise, Grantor's percentage share shall be determined pursuant to this Section, and paid to Grantor on or before March 31 of the succeeding calendar year. Roanoke Gas Company further acknowledges and accepts the conditions and terms of the proposed franchise ordinance as advertised and on file in the Office of the City Clerk of the City of Roanoke. Roanoke Gas Company is pleased to offer this bid, retroactive to January 1, 1996, and stands ready to execute the necessary documents and furnish certificates of insurance and bonds as may be required under the proposed ordinance. JBW/mvs Sincer~y, J/dohn B. Wil~amson, III Vice President - Rates and Finance Roanoke Gas 519 Kimball Avenue, N.E. P.O. Box 13007 Roanoke, Virginia 24030 540 983-3800 June 17, 1996 The Honorable Members of Roanoke City Council City of Roanoke Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Re: Pipeline Right-of-Way Agreement Members of Council: In accordance with the City Council's action of May 20, 1996, inviting written bids for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty (20) years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir Property in Botetourt County, Virginia, and Roanoke County, Virginia. Roanoke Gas Company (Licensee) hereby bids to the City as a Pipeline Right-of-Way License Fee as follows: LICENSE FEE (a) Licensee shall pay to the City an annual license fee for each calendar year of the term of this License Agreement. The annual license fee for the first five (5) years of the term (1996 through 2000, inclusive) shall be $1,455. (b) In order to maintain a license fee fair to the City and the Licensee throughout the term of this License Agreement, on the fifth anniversary of the commencement date of this Agreement and every five years thereafter, the amount of the license fee shall be adjusted, up or down, to an amount determined by mutual agreement of the City and the Licensee. The City and Licensee agree to use a ten (10) percent return on the fair market value of the City Property in determining the license fee. In the event that the City and Licensee are unable to agree on the license fee, then each shall retain, at its own expense, a qualified appraiser of real estate who shall appraise and report as to the fair market value of the license fee utiliTJng the ten (10) percent return rule agreed upon above. The average of the two values shall then be calculated, and the average shall be the license fee paid by Licensee for the succeeding five (5) years. (c) Any license fee adjustment under the formula established by subsection (b) above shall be calculated in the month of November, 2000, for the second five (5) years of the term (2001 through 2005, inclusive); and in the month of November, 2005, for the third GAS FRANCHISE At its meeting of May 20, 1996, City Council directed the City Clerk to have published a public notice inviting written bids for a certain franchise to conduct, operate and maintain a natural gas distribution system in the City. The required public notice was published in The Roanoke Times on May 24, 1996, May 31, 1996, June 7, 1996, and June 14, 1996. A copy of the full text of the ordinance proposing to grant a gas franchise has been in file in the Office of the City Clerk since May 20, 1996. At this time, I am inquiring whether there are bids for a franchise to construct, operate and maintain a natural gas distribution system upon certain property of the City for a term of twenty (20) years. Are there any other bids on the gas franchise? There being no other bids, I declare the bidding closed. The Clerk will please read aloud the one bid received for the City's gas franchise. Pursuant to State Code, it is required that the one bid received be referred to a Bid Committee for such investigation and report as is appropriate. For this purpose, I am appointing a Bid Committee consisting of Mr. White, Mr. Herbert, Mr. Dibling and Mr. Grisso. Mr. White will serve as Chairman. I understand that the Committee will conduct its work and render its report later on this agenda under Reports of Committees. GAS PIPELINE At its meeting of May 20, 1996, City Council directed the City Clerk to have published a public notice inviting written bids for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years upon certain property of the City. The required public notice was published in The Roanoke Times on May 24, 1996, May 31, 1996, June 7, 1996, and June 14, 1996. A copy of the full text of the ordinance proposing to accept a bid for the right to construct, operate and maintain a gas transmission pipeline has been on file in the Office of the City Clerk since May 20, 1996. At this time, I am inquiring whether there are bids for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property. Are there any other bids on the gas pipeline? There being no other bids, I declare the bidding closed. The Clerk will please read aloud the one bid received for the right to construct, operate and maintain a gas transmission pipeline. Pursuant to State Code, it is required that the one bid received be referred to a Bid Committee for such investigation and report as is appropriate. For this purpose, I am appointing a Bid Committee consisting of Mr. White, Mr. Herbert, Mr. Dibling and Mr. Grisso. Mr. White will serve as Chairman. I understand that the Committee will conduct its work and render its report later on this agenda under Reports of Committees. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE providing for one or more non-exclusive franchises to construct, reconstruct, operate, maintain, repair and extend a Gas Distribution System within the City of Roanoke, Virginia. BE IT ORDAINED by the Council of the City of Roanoke as follows: SECTION 1. DEFINITIONS. For the purposes of this Ordinance, the following terms, phrases, words and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The words "shall" and "will" are always mandatory, not merely directive or indicative. The word "may" is permissive and indicative and not mandatory. a. "City" shall mean the City of Roanoke, Virginia. b. "City Manager" shall mean the person appointed City Manager by Roanoke City Council pursuant to the Roanoke City Charter or the City Manager's designee. In the absence of the City Manager, the term shall Manager. "Franchise" authorizes reconstruct, include a duly authorized Acting City shall mean the formal agreement which the specific Grantee to 'construct, operate, maintain, repair and extend a Gas Distribution System in the area defined by, and pursuant to the terms and conditions of, this Ordinance. "Franchise Fee" shall mean the fee paid by the Grantee to the City in consideration of the use of its Streets and administration of this Ordinance and the Franchise. "Gas Distribution System" or "System" shall mean the complete system in a physical sense including gas distribution lines, pipes, manholes and all other actual appliances and appurtenances necessary and incidental to the usual operation and maintenance of a gas works, or any portion of the System, in the Streets within the Territorial Limits of the City. "Grantee" shall mean the Person granted a Franchise pursuant to the Franchise Agreement and this Ordinance and Grantee's agents, servants, employees, contractors, subcontractors and any other person or entity authorized by the Grantee to act on its behalf. "Ordinance" shall mean this Franchise Ordinance. 2 "Person" shall mean any person, firm, partnership, association, corporation, company, organization or other entity. "Street" shall mean the surface of and the space above and below any public street, road, highway, avenue, sidewalk, way, bridge, viaduct, alley or other public right-of-way, including non-paved surfaces, now or hereafter held by the City for the purpose of public travel, communications, alarm, street lighting, power distribution or similar public use. "Territorial. Limits" shall mean the corporate limits of the City as such corporate limits now exist or may hereafter be extended or otherwise altered. "Work" shall mean Grantee's use of the Streets of the City; the acquisition, construction, reconstruction, erection, installation, operation, maintenance, repair or extension of Grantee's Gas Distribution System; and the exercise of any right or privilege granted by or under this Ordinance or any Franchise. SECTION 2. GRANT OF AUTHORITY. The Franchise granted by the City and accepted by Grantee pursuant to the Franchise Agreement and this Ordinance shall provide to Grantee the right, privilege and authority to construct, reconstruct, operate, maintain, repair and extend a Gas 3 Distribution System in the Territorial Limits of the City for the term specified in the Franchise. SECTION 3. STREET AND RIGHT-OF-WAY USE NOT EXCLUSIVE. For the purpose of constructing, operating, maintaining and extending a Gas Distribution System in the Territorial Limits of the City, Grantee may erect, install, construct, repair, replace, relocate, reconstruct, remove and retain in the Streets within the Territorial Limits of the City such pipes, lines, manholes, and any and all other additional appliances and appurtenances necessary and incidental to the usual operation of a Gas Distribution System, provided that all applicable permits are applied for and granted, all fees paid, and all other applicable local ordinances, codes and regulations are otherwise complied with. Subject to State law, the right to use and occupy the Streets for the purposes set forth herein is not exclusive. The City reserves the right to grant one or more additional Franchises or other authorizations for similar use to 'any other Person at any time. SECTION 4. PUBLIC WORKS. The rights and privileges granted by this Ordinance shall not be in preference or hindrance to the rights of the City and any other lawful governmental authorities having Jurisdiction to perform or carry out any public works or public improvements. Should the Gas Distribution System interfere with the construction, maintenance or repair of such public works or improvements, Grantee, at its expense, shall protect or relocate the Gas Distribution System, or any applicable part thereof, as directed by the City or other governmental authorities having jurisdiction. SECTION 5. USE OF STREETS. (a) General control. Grantee, in any opening it shall make in the Streets of the City, shall be subject to the provisions of this Ordinance and to all applicable ordinances, codes and regulations of the City. The Gas Distribution System of the Grantee shall be located so as not to interfere with the public safety or with the convenience of persons using the Streets. (b) Riqht of desiqnation. The City reserves the right by resolution of the City Council or otherwise through proper representatives of the City to specifically designate the location of the Gas Distribution System of Grantee with reference to municipal facilities, such as sewer and water mains, drainage facilities, fiber optic cable, signal poles and lines and similar services, other facilities, such as public telephone utilities, public electric utilities, public cable television utilities, and railway communication and power lines, in such a manner as to protect the public safety and public and private property and to facilitate the creation of a convenient, attractive and harmonious community. Failure by the City to so designate does not relieve Grantee of its responsibilities in matters of public safety as provided in this Ordinance. Grantee shall construct, maintain and locate its Gas Distribution System so as not to interfere with the construction, location and maintenance of sewer, water, drainage, electrical, designation signal and fiber optic facilities of the City. Any of location required or authorized by this Ordinance 5 shall be accomplished by the City so as not to unnecessarily delay the Grantee in any of its operations. (c) Notice to City. Except in the cases of emergencies under Subsection (d) of this Section, Grantee shall not move, alter, change or extend any of its Gas Distribution System in any Street unless prior written notice of its intention so to do is given to the City Manager and permission in writing so to do is granted by the City Manager or such requirement is waived by the City Manager. Such permission shall be conditioned upon compliance with the terms and conditions of this Ordinance, with such other terms and conditions as will preserve, protect and promote the safety of the public using the Streets, and as will prevent undue interference with or obstruction of the use of the Streets by the public, the City or by any other public utility or public service corporation for their respective purposes and functions, and shall not be unreasonably withheld. (d) Written permits. The City Council may require that written permits, in any and all cases, be obtained by Grantee whenever it becomes necessary for Grantee to excavate in the Streets in order to install, construct, maintain or extend the Gas Distribution System. Such permits, if required, may be made applicable to any and all types of excavations in the Streets, as prescribed by City Council, and City Council may, by resolution, establish a fee for each excavation made in a Street by a public utility. Such permits may state the particular part or point of the Streets where construction or excavation is to be conducted, the length of time in which such permit shall authorize such Work to be done and the hours of each day during which such Work shall be undertaken. A single permit may be issued for multiple excavations to be made in Streets; provided, however, any Street opening fee established by City Council shall apply to each excavation made in Streets of the City. Exceptions to the requirement for a written permit shall be allowed in cases of emergencies involving public safety or restoration of service. In the case of emergency excavations made in the Streets without permit, Grantee shall make a report of each such excavation to the City within two (2) working days and pay such fee as may be established by City Council for excavations in Streets by public utilities. Any permit applications and inspections related to repair of excavations shall be promptly acted upon by the City so as not to unnecessarily delay the Grantee in efficiently discharging its public service obligation. Any fees for permits or inspections charged by the City shall be based on the City's actual costs of administering the program of issuing permits and conducting inspections. (e) Restoration of Streets. Immediately after installation, repair or extension of the Gas Distribution System or any portion thereof or any pavement cut by Grantee in any Street of the City, the incidental trenches or excavations shall be refilled by Grantee in a manner reasonably acceptable to the City Manager. Pavement, sidewalks, curbs, gutters or any other portions of Streets damaged, disturbed or destroyed by such work shall be promptly restored and replaced with like materials to their former condition by Grantee at its own expense; however, where it is necessary, and if authorized by the City, in order to achieve the former conditions, Grantee shall use materials whose type, specification and 7 quantities exceed or are different from those used in the installation, and Grantee at its own expense shall provide such different materials. Where a cut or disturbance is made in a section of sidewalk paving, rather than replacing only the area actually cut, Grantee shall replace the full width of the existing sidewalk and the full length of the section or sections cut, a section being defined as that area marked by expansion joints or scoring. Grantee shall maintain, repair and keep in good condition for a period of one (1) year following such disturbance all portions of Streets disturbed by Grantee, provided such maintenance and repair shall be necessary because of defective workmanship or materials supplied by Grantee. (f) Removal of obstructions and defects. Grantee shall promptly remove or correct any obstruction or defect in any Street which may have been caused by Grantee in the installation, operation, maintenance or extension of Grantee's Gas Distribution System. Any such obstruction or defect which is not promptly removed, repaired or corrected by Grantee after proper notice so to do, given by the City to Grantee, may be removed or corrected by the City, and the cost thereof shall be charged against Grantee and may be enforced as a lien upon any of Grantee's properties or assets. Any expense of damage, relocation or replacement to City water, sanitary sewer, storm sewer, storm drainage or communication facilities resulting from construction or maintenance of Grantee's Gas Distribution System shall be borne by Grantee and any expense incurred in connection therewith by the City shall be reimbursed by the Grantee. (g) Minimum inconvenience; protection of public. Grantee shall not open, disturb or obstruct, at any one time, any more of the Streets, than reasonably may be necessary to enable it to proceed with advantage in laying or repairing its Gas Distribution System. Neither shall Grantee permit any Street so opened, disturbed or obstructed by it in the installation, construction, repair or extension of its Gas Distribution System to remain open or the public way disturbed or obstructed for a longer period of time than reasonably shall be necessary. In all cases where any Street shall be excavated, disturbed or obstructed by Grantee, Grantee shall take all precautions necessary or proper for the protection of the public and shall maintain adequate warning signs, barricades, signals and other devices necessary or proper to adequately give notice, protection and warning to the public of the existence of all actual conditions present. (h) Relocation of City facilities. Whenever the City shall widen, reconstruct, realign, pave or repave any Street, or shall change the grade or line of any Street, or shall construct or reconstruct any water, sanitary sewer, storm sewer, drainage or communications facility of the City, it shall be the duty of Grantee to move, alter or relocate its Gas Distribution System or any part thereof as requested by the City at Grantee's cost and expense. Upon written notice by the City Manager of the City's intention to perform work as specified above, Grantee shall within a reasonable period of time accomplish its obligation in accordance with and to conform to the plans of the City for such construction, reconstruction or improvements. Should the Grantee fail, refuse or neglect to comply with such notice, the Gas Distribution System or 9 any part thereof may be removed, altered or relocated by the City, the cost of which shall be paid by Grantee, and the City shall not be liable to Grantee for any damages resulting from such removal, alteration or relocation. In cases where Grantee believes the costs of relocation by Grantee would be cost prohibitive and an alternative location of the City's facilities would be feasible, the City and Grantee shall jointly evaluate whether Grantee could reasonably pay any additional costs to the City of the alternative City facility location in lieu of relocating Grantee's facilities. Grantee shall not be required by the City to relocate its Gas Distribution System when any Street in which such System is located is vacated, closed or abandoned by the City for the convenience of abutting property owners and not as an incident to a public improvement. The City shall give Grantee notice in writing of such proposed abandonments or Street closings to allow Grantee to protect its access interests. SECTION 6. SERVICE STANDARDS. The rights and privileges granted and conferred upon the Grantee are granted upon the express condition and understanding that Grantee will render to the public and the City of Roanoke at all times during the term of this Franchise adequate and efficient gas service at reasonable rates and that it will maintain its properties, works, structures, facilities and the Gas Distribution System located within the City in good order throughout the term of this Franchise. By accepting this Franchise, Grantee expressly agrees that the State Corporation Commission of Virginia shall have jurisdiction, to the full extent and in the same manner now or 10 hereafter during the life of this Franchise provided by law, to require Grantee to render efficient service as aforesaid at reasonable rates and to maintain its properties in good order throughout the term of this Franchise and otherwise enforce, together with the City, in the Circuit Court for the City of Roanoke, the provisions of this Franchise to the full extent provided by law. SECTION 7. SAFETY STANDARDS. Grantee shall at all times employ a high standard of care and shall install and maintain in use approved methods and devices for preventing failure or accidents which are likely to cause damages, injuries or nuisances to the public. SECTION 8. RESTORATION OF IMPAIRED SERVICE. In the event of any interruption or impairment of service by reason of force, nature, act of God, strike, breakdown, accident or other happening beyond the control of Grantee, Grantee shall use every reasonable effort and shall exercise prompt diligence to restore such service with as little interruption as reasonably possible and, in all events, within a reasonable time, but any such interruption or failure of service caused by any of the aforesaid reasons shall not, of itself, constitute a breach of this Franchise. SECTION 9. COMPLIANCE REQUIRED. Grantee shall comply with all applicable Federal laws, ordinances, regulations and codes. 11 City, State and SECTION 10. POLICE POWER. Ail rights and privileges granted hereby are subject to lawful exercise of the police power of the City to adopt and enforce local laws, rules and regulations necessary to the health, safety and general welfare of the public. Expressly reserved to the City is the right to adopt, in addition to the provisions of this Ordinance, the Franchise and existing laws, such additional ordinances and regulations as are necessary for the lawful exercise of its police power, for the benefit and safety of the public. SECTION 11. TAXES. Nothing contained in this Ordinance or be construed to exempt Grantee from any tax, in the Franchise shall levy or assessment of the City which is now or may hereafter be authorized by law. SECTION 12. GRANTEE TO OWN SYSTEM. Grantee shall, at all times during the term of this Franchise, have full possessory rights to all facilities and property, real and personal, of the Gas Distribution System, whether by ownership, lease, license or otherwise. property, real or personal, obligations hereunder. Grantee may discard or replace any as long as Grantee can satisfy its SECTION 13. APPROVAL OF TRANSFER. No sale, assignment or lease by Grantee of the Franchise or of the privileges granted under this Ordinance shall be effective until approved by the State Corporation Commission and until Grantee's successor shall have agreed in writing with the City to 12 accept the terms and conditions of this Ordinance and the Franchise and to perform in accordance with their terms and conditions. SECTION 14. LIABILITY. Grantee agrees and binds itself to indemnify, keep and hold the City free and harmless from liability on account of injury or damage to persons or property growing out of or directly or indirectly resulting from: City; (b) the acquisition, installation, operation, (a) Grantee's use of the Streets of the construction, reconstruction, erection, maintenance, repair or extension of Grantee's Gas Distribution System; (c) the exercise of any right or privilege granted by or under this Ordinance or any Franchise; or (d) the failure, refusal or neglect of Grantee to perform any duty imposed upon or assumed by Grantee by or under this Ordinance or any Franchise. In the event that any suit or proceeding shall be brought against the City at law or in equity, either independently or jointly with Grantee on account thereof, Grantee, upon notice given to it by the City, will defend the City in any such action or other proceeding, at the cost of the Grantee. In the event of a final judgment being awarded against the City, either independently or Jointly with Grantee, then Grantee will pay such Judgment or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City harmless therefrom. SECTION 15. INSURANCE AND BOND REQUIREMENTS. (a) Requirement of insurance. Grantee shall, at its expense, obtain and maintain during the life of its Franchise the insurance and bond required by this Section. Any required 13 minimum limit of liability for such insurance shall be $1,000,000 combined single limit applicable to owned or non-owned vehicles used in the performance of any Work under its Franchise. (f) Umbrella Coveraqe. The insurance coverages and amounts set forth in subsections (b), (c), (d) and (e) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $10,000,000. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (b), (c), (d) and (e), and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Grantee to the City. (g) Evidence of Insurance. All insurance shall meet the following requirements: (1) The Grantee shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles. (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by the City of Roanoke." (3) The required certificate or certificates of insurance shall name 15 (4 the City of Roanoke, its officers, agents and employees as additional insureds. Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Ordinance or any Franchise granted under this Ordinance shall be authorized to do business in the Commonwealth of Virginia. (h) Ranges and Limits. At the end of ten (10) years, the City shall have the right to require increases in the amounts of insurance specified above. Any adjustments shall bear a reasonable relation to any change ~in the cost of living or cost of repair or replacement, as measured by changes in the Consumer Price Index of the United States Bureau of Labor Statistics applicable to the Commonwealth of Virginia or comparable measure if the Consumer Price Index is no longer being issued. (i) Bond. Grantee shall post and maintain for the life of its Franchise a performance bond in favor of the City in the amount of $25,000. The bond shall be issued by a bonding company approved by the City. SECTION 16. REPOR?S~ ~4APS AND PLATS. (a) Grantee shall file annually with the City Manager a copy of Grantee's annual report, which report shall contain and reflect the audit and financial statement as pertains to the business operations of Grantee for the immediately preceding business year. 16 Grantee's books and systems of account showing the gross income derived by Grantee from its supply and sale of gas in the City, the City of Salem and the Town of Vinton shall be made available at all reasonable times for audit or inspection and verification by a duly authorized officer or agent of the City. (b) Grantee shall, upon written and reasonable request at any time from the City Manager, make available or furnish to the City Manager maps, plats or plans, or copies thereof, showing the location of any or all of its Gas Distribution System located in any Street of the City. SECTION 17. LIEN OF CITY. Ail debts, penalties or forfeitures accruing to the City under the terms of this Ordinance shall constitute a lien upon the property and Franchise of Grantee within the City, subject, however, to then-existing prior liens. SECTION 18. JURISDICTION OF GOVERNMENTAL REGULATORY COMMISSIONS. If any provision of this Ordinance shall be in conflict with any constitutional provision, or any federal, State or local law, or any lawful rule of the State Corporation Commission of Virginia, or of any other duly constituted body or commission legally authorized to prescribe rules governing the conduct of Grantee within the City, so that Grantee cannot reasonably comply with both the provisions of this Ordinance and such provision, law or rule of such commission or body, then Grantee shall comply with such 17 specific provision, law or rule instead of with the conflicting provision of this Ordinance, but Grantee shall comply with each and all of the provisions of this Ordinance where such can be done without violating constitutional provisions, valid laws or rules of the said commission or body. Whenever Grantee has knowledge of such a conflict, Grantee shall immediately notify the City Manager in writing. SECTION 19. NON-DISCRIMINATION. Grantee shall not discriminate on the basis of race, religion, color, sex or national origin in its employment practices, contracting or provision of services. SECTION 20. NOTICE. Ail notices required under this Ordinance shall be given as provided in the Franchise Agreement. SECTION 21. EFFECTI%~E DATE. This Ordinance shall be in full force and effect from and after ten (10) days from the date of its passage and retroactive to January 1, 1996. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE accepting a bid for a franchise to construct, operate and maintain a natural gas distribution system in the City, upon certain terms and conditions, for a twenty (20) year term and authorizing the execution of a Gas Franchise Agreement. that the bid of WHEREAS, has agreed to accept the terms and conditions of the Gas Franchise Ordinance being adopted simultaneously with this ordinance and to enter into a Gas Franchise Agreement; THEREFORE, BE IT ORDAINED by the Council of the City of WHEREAS, by public notice published in The Roanoke Times pursuant to §§15.1-308 and 15.1-309, Code of Virginia (1950), as amended, City Council has invited bids for a franchise to construct, operate and maintain a natural gas distribution system upon certain property of the City for a term of twenty (20) years; WHEREAS, the written bid of , was delivered to the presiding officer of City Council in open session of the Council at 2:00 p.m. on June 17, 1996; WHEREAS, such bid was referred to a Bid Committee appointed by the Mayor, and the Bid Committee report to the Council recommending , be accepted; and Roanoke as follows: 1. The bid of for a franchise to operate and maintain a natural gas distribution system construct, upon certain public property of the City, such bid being on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The Mayor and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a Gas Franchise Agreement, retroactive to January 1, 1996, which is on file in the Office of the City Clerk, Agreement shall be in such form as is approved by Attorney. ATTEST: a copy of and such the City City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE accepting a bid for the right to construct, operate and maintain a gas transmission pipeline on certain property of the City and authorizing the execution of a Gas Pipeline Agreement for a twenty year term. WHEREAS, by public notice published in The Roanoke Times pursuant to §S15.1-308 and 15.1-309, Code of Virginia (1950), as amended, the City Council has invited bids for the right to use certain property of the City for the construction, operation and maintenance of a gas transmission pipeline for a term of twenty years; WHEREAS, the written bid of to the presiding officer of City Council Council at 2:00 p.m. on June 17, 1996; WHEREAS, such bid was referred to a Bid Committee appointed by was delivered in open session of the the Mayor, and the Bid Committee reported to the Council recommending that the bid of be accepted; and WHEREAS, has agreed to enter into the Gas Pipeline Agreement with the City on file in the Office of the City Clerk; THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property in Botetourt County, Virginia, and Roanoke County, Virginia, such bid being on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The Mayor and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a Gas Pipeline Agreement, a copy of which is on file in the Office of the City Clerk, and such agreement shall be in such form as is approved by the City Attorney. ATTEST: City Clerk. WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540 981.2431 TELECOPIER: 540-224-3071 June 17, 1996 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Bids for Gas Franchise and Gas Pipeline License Dear Mayor Bowers and Council Members: Pursuant to S15.1-307, Code of Virginia (1950), as amended, no franchise, lease or right of any kind to use public property shall be granted for a term in excess of five years except after due advertisement and public receipt of bids. Acting pursuant to the authority of Council given at its meeting of May 20, 1996, and §15.1-308 of the State Code, the City Clerk has caused the attached public notice inviting written bids for a certain franchise to construct, operate and maintain a natural gas distribution system in the City and also inviting written bids for the right to construct, operate and maintain a gas transmission pipeline on the Carvins Cove Reservoir property of the City. The public notice was published in The Roanoke Times, a newspaper published in the City, on May 24, 1996, May 31, 1996, June 7, 1996, and June 14, 1996. In accordance with State Code, a copy of the full text of the ordinance proposing to grant a gas franchise and a copy of the full text of the ordinance proposing to grant a gas pipeline license have been on file in the Office of the City Clerk since May 20, 1996. Pursuant to §15.1-309, all bids shall be in writing and shall be delivered in open session of City Council at 2:00 p.m., or as soon thereafter as the matter may be heard, on June 17, 1996. Thereafter, under §15.1-310 of the State Code, it is required that the presiding officer cause the bids to be read aloud and then inquire if any further bids are offered. After all bids have been received, the presiding officer is required by §15.1-310 to declare the bidding closed. The same section then requires that the bids be referred to a committee of City Council for such investigation and report as is appropriate. Upon receiving the report of its committee, Council, if it sees fit to make a grant, shall accept the highest and best bid and enact the ordinance as advertised without substantial variation. I am attaching to this report the proposed gas franchise ordinance, an ordinance accepting a bid for THE ROANOKE TIMES Ad Number: 52474237 Publisher's Fee: $510.40 MARY F. PARKER, CITY CLERK ROOM 456, MUNICIPAL BUILDING 215 CHURCH AVENUE, S.W. ROANOKE, VA 24011-1536 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 05/24/96 05/31/96 06/07/96 06/14/96 FULL RUN - Friday FULL RUN - Friday FULL RUN - Friday FULL RUN - Friday Witness, this 17th day of June 1996 Authorized Signature -1- Ad Number: 52474237 Publisher's Fee: $510.40 MARY F. PARKER, CITY CLE ROOM 456, MUNICIPAL BUIL 215 CHURCH AVENUE, S.W. ROANOKE, VA 24011-1536 The Roanoke Times STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-Wo~ld Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 05/24/96 FULL RUN 05/31/96 FULL RUN 06/07/96 FULL RUN 06/14/96 FULL RUN Witness - Friday - Friday - Friday - Friday this 17th day of June 1996 Authorized Signature PUBLIC NOTICE CITY OF ROANOKE, VIRGINIA Pursuant to SS15.1-308 and 15.1-309, Code of Virginia (1950), as amended, and by order of the Council of the City of Roanoke at its meeting of May 20, 1996, said Council hereby invites written bids for a certain franchise to construct, operate and maintain a natural gas distribution system in the City of Roanoke, Virginia, upon certain terms and conditions, with such bids to be received in open session and read aloud at a meeting of City Council scheduled for June 17, 1996, in the Council Chambers, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, as soon thereafter as the matter may reserved to reject any and all bids. The City proposes to grant to the successful beginning at 2:00 p.m. or be heard. The right is bidder, for a term of twenty years, upon certain terms and conditions, the right, privilege, franchise and authority to use the streets, alleys and public ways within the limits of the City of Roanoke, Virginia, to construct, operate and maintain a certain natural gas distribution system. A copy of the full text of the proposed ordinance governing the franchise, the term of which has been approved by the Mayor, is on file in the office of the City Clerk of the City of Roanoke. City Council also invites written bids for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property in Botetourt County, Virginia, and Roanoke County, Virginia. Such bids shall be received in open session and read aloud at a meeting of City Council scheduled for June 17, 1996, in the Council Chambers, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, beginning at 2:00 p.m., or as soon thereafter as the matter may be heard. The right is reserved to reject any and all bids. A copy of the full text of the proposed ordinance granting the right to use City property, the term of which has been approved by the Mayor, and the proposed Gas Pipeline Agreement are on file in the Office of the City Clerk of the City of Roanoke. GIVEN under my hand this 22nd day of May, 1996. Mary F. Parker City Clerk NOTE TO PUBLISHER: Please publish once a week for four May 24, 1996, May 31, 1996, June 7, 1996, (4) consecutive weeks on and June 14, 1996. Please forward the bill to: Mary F. Parker, City Clerk Room 456 Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 PUBLIC NOTICE CITY OF ROANOKE, VIRGINIA Pursuant to §S15.1-308 and 15.1-309, Code of Virginia (1950), as amended, and by order of the Council of the City of Roanoke at its meeting of May 20, 1996, said Council hereby invites written bids for a certain franchise to construct, operate and maintain a natural gas distribution system in the City of Roanoke, Virginia, upon certain terms and conditions, with such bids to be received in open session and read aloud at a meeting of City Council scheduled for June 17, 1996, in the Council Chambers, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, beginning at 2:00 p.m. or as soon thereafter as the matter may be heard. The right is reserved to reject any and all bids. The City proposes to grant to the successful bidder, for a term of twenty years, upon certain terms and conditions, the right, privilege, franchise and authority to use the streets, alleys and public ways within the limits of the City of Roanoke, Virginia, to construct, operate and maintain a certain natural gas distribution system. A copy of the full text of the proposed ordinance governing the franchise, the term of which has been approved by the Mayor, is on file in the office of the City Clerk of the City of Roanoke. City Council also invites written bids for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property in Botetourt County, Virginia, and Roanoke County, Virginia. Such bids shall be received in open session and read aloud at a meeting of City Council scheduled for June 17, 1996, in the Council Chambers, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, beginning at 2:00 p.m., or as soon thereafter as the matter may be heard. The right is reserved to reject any and all bids. A copy of the full text of the proposed ordinance granting the right to use City property, the term of which has been approved by the Mayor, and the proposed Gas Pipeline Agreement are on file in the Office of the City Clerk of the City of Roanoke. GIVEN under my hand this 22nd day of May, 1996. Mary F. Parker City Clerk NOTE TO PUBLISHER: Please publish once a week for four May 24, 1996, May 31, 1996, June 7, 1996, (4) consecutive weeks and June 14, 1996. on Please forward the bill to: Mary F. Parker, City Clerk Room 456 Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 Phone WILBURN C. DIBLING, JR. C~TY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE~ 540-98t-2431 TELECOPIER: 540.224.3071 May 23, 1996 WILLIAM X PARSONS STEVEN J. TALEVI OLADYS L. YATES GARY E. TEQENKAMP ASSISTANT CiTY ATTORNEYS John B. Williamson, III, Vice-President Rates & Finance Roanoke Gas Company 519 Kimball Avenue, N. E. P. O. Box 13007 Roanoke, Virginia 24030 Re: Gas Franchise Dear John: I am enclosing the Public Notice that will run once a week for four consecutive weeks beginning May 24, 1996. Upon further review, I determined that State law requires that the Pipeline Agreement be treated in a similar fashion to the franchise, and I included a request for bids on the pipeline license in the Public Notice. Therefore, the Gas Company will need to submit two bids on June 17, 1996, one on the franchise and the second on the pipeline license. I did decide that, under the circumstances, bid bonds would not be required. The documents referred to in the Public Notice will be available for public inspection in the City Clerk's Office on and after May 24, 1996. You have previously approved the Franchise Ordinance which is referred to on page 1 of the Public Notice. You have also approved the Gas Pipeline Agreement referred to on page 2. With respect to the copy of the Pipeline Agreement that will be made available for public inspection, I have excised all references to Roanoke Gas Company. The third document that will be made available for public inspection is the short ordinance that will authorize the grant of the pipeline license and further authorize the Mayor to execute the Pipeline Agreement. Please note that State law requires the successful bidder to pay the costs of advertising. The Roanoke Times will bill Mary F. Parker, City Clerk, and she will request reimbursement from Roanoke Gas Company. John B. Williamson, III May 23, 1996 Page 2 I have sent the Public Notice to Steve Yost, Salem City Attorney, and Buck Heartwell, Vinton Town Attorney, and I would expect that their public notices, with the exception of the pipeline license, will be very similar to that of the City of Roanoke. Please contact me if you have any questions with respect to the franchise and pipeline license renewal process. With kindest personal regards, I am WCD:f Enclosures Wilburn C. Dibling, City Attorney Jr. cc: W.,Robert Herbert, City Manager ~mes D. Grisso, Director of Finance /Mary F. Parker, City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE providing for one or more non-exclusive franchises to construct, reconstruct, operate, maintain, repair and extend a Gas Distribution System within the City of Roanoke, Virginia. BE IT ORDAINED by the Council of the City of Roanoke as follows: SECTION 1. DEFINITIONS. For the purposes of this Ordinance, the following terms, phrases, words and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. mandatory, not merely directive or indicative. permissive and indicative and not mandatory. a. "City" shall mean the City of Roanoke, Virginia. b. "City Manager" shall mean the person appointed City Manager by Roanoke City Council pursuant to the Roanoke City Charter or the City Manager's designee. In the absence of the City Manager, the The words "shall" and "will" are always The word "may" is term shall Manager. "Franchise" authorizes reconstruct, include a duly authorized Acting City shall mean the formal agreement which the specific Grantee to 'construct, operate, maintain, repair and extend a Gas Distribution System in the area defined by, pursuant to the terms and conditions of, Ordinance. "Franchise Fee" shall mean the fee paid by and this the Grantee to the City in consideration of the use of its Streets and administration of this Ordinance and the Franchise. "Gas Distribution System" or "System" shall mean the complete system in a physical sense including gas distribution lines, pipes, manholes and all other actual appliances and appurtenances necessary and incidental to the usual operation and maintenance of a gas works, or any portion of the System, in the Streets within the Territorial Limits of the City. "Grantee" shall mean the Person granted a Franchise pursuant to the Franchise Agreement and this Ordinance and Grantee's agents, servants, employees, contractors, subcontractors and any other person or entity authorized by the Grantee to act on its behalf. "Ordinance" shall mean this Franchise Ordinance. Re "Person" shall mean any person, firm, partnership, association, corporation, company, organization or other entity. "Street" shall mean the surface of and the space above and below any public street, road, highway, avenue, sidewalk, way, bridge, viaduct, alley or other public right-of-way, including non-paved surfaces, now or hereafter held by the City for the purpose of public travel, communications, alarm, street lighting, power distribution or similar public use. "Territorial limits of exist or altered. Limits" shall mean the corporate the City as such corporate limits now may hereafter be extended or otherwise "Work" shall mean Grantee's use of the Streets of the City; the acquisition, construction, reconstruction, erection, installation, operation, maintenance, repair or extension of Grantee's Gas Distribution System; and the exercise of any right or privilege granted by or under this Ordinance or any Franchise. SECTION 2. GRANT OF AUTHORITY. The Franchise granted by the City and accepted by Grantee pursuant to the Franchise Agreement and this Ordinance shall provide to Grantee the right, privilege and authority to construct, reconstruct, operate, maintain, repair and extend a Gas 3 Distribution System in the Territorial Limits of the City for the term specified in the Franchise. SECTION 3. STREET AND RIGHT-OF-WAY USE NOT EXCLUSIVE. For the purpose of constructing, operating, maintaining and extending a Gas Distribution System in the Territorial Limits of the City, Grantee may erect, install, construct, repair, replace, relocate, reconstruct, remove and retain in the Streets within the Territorial Limits of the City such pipes, lines, manholes, and any and all other additional appliances and appurtenances necessary and incidental to the usual operation of a Gas Distribution System, provided that all applicable permits are applied for and granted, all fees paid, and all other applicable local ordinances, codes and regulations are otherwise complied with. Subject to State law, the right to use and occupy the Streets for the purposes set forth herein is not exclusive. The City reserves the right to grant one or more additional Franchises or other authorizations for similar use to 'any other Person at any time. SECTION 4. PUBLIC WORKS. The rights and privileges granted by this Ordinance shall not be in preference or hindrance to the rights of the City and any other lawful governmental authorities having jurisdiction to perform or carry out any public works or public improvements. Should the Gas Distribution System interfere with the construction, maintenance or repair of such public works or improvements, Grantee, at its expense, shall protect or relocate the Gas 4 Distribution System, or any applicable part thereof, as directed by the City or other governmental authorities having jurisdiction. SECTION 5. USE OF STREETS. (a) General control. Grantee, in any opening it shall make in the Streets of the City, shall be subject to the provisions of this Ordinance and to all applicable ordinances, codes and regulations of the City. The Gas Distribution System of the Grantee shall be located so as not to interfere with the public safety or with the convenience of persons using the Streets. (b) Riqht of desiqnation. The City reserves the right by resolution of the City Council or otherwise through proper representatives of the City to specifically designate the location of the Gas Distribution System of Grantee with reference to municipal facilities, such as sewer and water mains, drainage facilities, fiber optic cable, signal poles and lines and similar services, other facilities, such as public telephone utilities, public electric utilities, public cable television utilities, and railway communication and power lines, in such a manner as to protect the public safety and public and private property and to facilitate the creation of a convenient, attractive and harmonious community. Failure by the City to so designate does not relieve Grantee of its responsibilities in matters of public safety as provided in this Ordinance. Grantee shall construct, maintain and locate its Gas Distribution System so as not to interfere with the construction, location and maintenance of sewer, water, drainage, electrical, signal and fiber optic facilities of the City. Any designation of location required or authorized by this Ordinance 5 shall be accomplished by the City so as not to unnecessarily delay the Grantee in any of its operations. (c) Notice to City. Except in the cases of emergencies under Subsection (d) of this Section, Grantee shall not move, alter, change or extend any of its Gas Distribution System in any Street unless prior written notice of its intention so to do is given to the City Manager and permission in writing so to do is granted by the City Manager or such requirement is waived by the City Manager. Such permission shall be conditioned upon compliance with the terms and conditions of this Ordinance, with such other terms and conditions as will preserve, protect and promote the safety of the public using the Streets, and as will prevent undue interference with or obstruction of the use of the Streets by the public, the City or by any other public utility or public service corporation for their respective purposes and functions, and shall not be unreasonably withheld. (d) Written permits. The City Council may require that written permits, in any and all cases, be obtained by Grantee whenever it becomes necessary for Grantee to excavate in the Streets in order to install, construct, maintain or extend the Gas Distribution System. Such permits, if required, may be made applicable to any and all types of excavations in the Streets, as prescribed by City Council, and City Council may, by resolution, establish a fee for each excavation made in a Street by a public utility. Such permits may state the particular part or point of the Streets where construction or excavation is to be conducted, the length of time in which such permit shall authorize such Work to be done and the hours of each day during which such Work shall 6 be undertaken. A single permit may be issued for multiple excavations to be made in Streets; provided, however, any Street opening fee established by City Council shall apply to each excavation made in Streets of the City. Exceptions to the requirement for a written permit shall be allowed in cases of emergencies involving public safety or restoration of service. In the case of emergency excavations made in the Streets without permit, Grantee shall make a report of each such excavation to the City within two (2) working days and pay such fee as may be established by City Council for excavations in Streets by public utilities. Any permit applications and inspections related to repair of excavations shall be promptly acted upon by the City so as not to unnecessarily delay the Grantee in efficiently discharging its public service obligation. Any fees for permits or inspections charged by the City shall be based on the City's actual costs of administering the program of issuing permits and conducting inspections. (e) Restoration of Streets. Immediately after installation, repair or extension of the Gas Distribution System or any portion thereof or any pavement cut by Grantee in any Street of the City, the incidental trenches or excavations shall be refilled by Grantee in a manner reasonably acceptable to the City Manager. Pavement, sidewalks, curbs, gutters or any other portions of Streets damaged, disturbed or destroyed by such work shall be promptly restored and replaced with like materials to their former condition by Grantee at its own expense; however, where it is necessary, and if authorized by the City, in order to achieve the former conditions, Grantee shall use materials whose type, specification and quantities exceed or are different from those used in the installation, and Grantee at its own expense shall provide such different materials. Where a cut or disturbance is made in a section of sidewalk paving, rather than replacing only the area actually cut, Grantee shall replace the full width of the existing sidewalk and the full length of the section or sections cut, a section being defined as that area marked by expansion joints or scoring. Grantee shall maintain, repair and keep in go~d condition for a period of one (1) year following such disturbance all portions of Streets disturbed by Grantee, provided such maintenance and repair shall be necessary because of defective workmanship or materials supplied by Grantee. (f) Removal of obstructions and defects. Grantee shall promptly remove or correct any obstruction or defect in any Street which may have been caused by Grantee in the installation, operation, maintenance or extension of Grantee's Gas Distribution System. Any such obstruction or defect which is not promptly removed, repaired or corrected by Grantee after proper notice so to do, given by the City to Grantee, may be removed or corrected by the City, and the cost thereof shall be charged against Grantee and may be enforced as a lien upon any of Grantee's properties or assets. Any expense of damage, relocation or replacement to City water, sanitary sewer, storm sewer, storm drainage or communication facilities resulting from construction or maintenance of Grantee's Gas Distribution System shall be borne by Grantee and any expense incurred in connection therewith by the City shall be reimbursed by the Grantee. (g) Minimum inconvenience~ protection of public. Grantee shall not open, disturb or obstruct, at any one time, any more of the Streets, than reasonably may be necessary to enable it to proceed with advantage in laying or repairing its Gas Distribution System. Neither shall Grantee permit any Street so opened, disturbed or obstructed by it in the installation, construction, repair or extension of its Gas Distribution System to remain open or the public way disturbed or obstructed for a longer period of time than reasonably shall be necessary. In all cases where any Street shall be excavated, disturbed or obstructed by Grantee, Grantee shall take all precautions necessary or proper for the protection of the public and shall maintain adequate warning signs, barricades, signals and other devices necessary or proper to adequately give notice, protection and warning to the public of the existence of all actual conditions present. (h) Relocation of City facilities. Whenever the City shall widen, reconstruct, realign, pave or repave any Street, or shall change the grade or line of any Street, or shall construct or reconstruct any water, sanitary sewer, storm sewer, drainage or communications facility of the City, it shall be the duty of Grantee to move, alter or relocate its Gas Distribution System or any part thereof as requested by the City at Grantee's cost and expense. Upon written notice by the City Manager of the City's intention to perform work as specified above, Grantee shall within a reasonable period of time accomplish its obligation in accordance with and to conform to the plans of the City for such construction, reconstruction or improvements. Should the Grantee fail, refuse or neglect to comply with such notice, the Gas Distribution System or 9 any part thereof may be removed, altered or relocated by the City, the cost of which shall be paid by Grantee, and the City shall not be liable to Grantee for any damages resulting from such removal, alteration or relocation. In cases where Grantee believes the costs of relocation by Grantee would be cost prohibitive and an alternative location of the City's facilities would be feasible, the City and Grantee shall jointly evaluate whether Grantee could reasonably pay any additional costs to the City of the alternative City facility location in lieu of relocating Grantee's facilities. Grantee shall not be required by the City to relocate its Gas Distribution System when any Street in which such System is located is vacated, closed or abandoned by the City for the convenience of abutting property owners and not as an incident to a public improvement. The City shall give Grantee notice in writing of such proposed abandonments or Street closings to allow Grantee to protect its access interests. SECTION 6. SERVICE STANDARDS. The rights and privileges granted and conferred upon the Grantee are granted upon the express condition and understanding that Grantee will render to the public and the City of Roanoke at all times during the term of this Franchise adequate and efficient gas service at reasonable rates and that it will maintain its properties, works, structures, facilities and the Gas Distribution System located within the City in good order throughout the term of this Franchise. By accepting this Franchise, Grantee expressly agrees that the State Corporation Commission of Virginia shall have jurisdiction, to the full extent and in the same manner now or 10 hereafter during the life of this Franchise provided by law, to require Grantee to render efficient service as aforesaid at reasonable rates and to maintain its properties in good order throughout the term of this Franchise and otherwise enforce, together with the City, in the Circuit Court for the City of Roanoke, the provisions of this Franchise to the full extent provided by law. SECTION 7. SAFETY STANDARDS. Grantee shall at all times employ a high standard of care and shall install and maintain in use approved methods and devices for preventing failure or accidents which are likely to cause damages, injuries or nuisances to the public. SECTION 8. RESTORATION OF IMPAIRED SERVICE. In the event of any interruption or impairment of service by reason of force, nature, act of God, strike, breakdown, accident or other happening beyond the control of Grantee, Grantee shall use every reasonable effort and shall exercise prompt diligence to restore such service with as little interruption as reasonably possible and, in all events, within a reasonable time, but any such interruption or failure of service caused by any of the aforesaid reasons shall not, of itself, constitute a breach of this Franchise. SECTION 9. Grantee Federal laws, COMPLIANCE REQUIRED. shall comply with all applicable ordinances, regulations and codes. 11 City, State and SECTION 10. POLICE POWER. Ail rights and privileges granted hereby are subject to lawful exercise of the police power of the City to adopt and enforce local laws, rules and regulations necessary to the health, safety and general welfare of the public. Expressly reserved to the City is the right to adopt, in addition to the provisions of this Ordinance, the Franchise and existing laws, such additional ordinances and regulations as are necessary for the lawful exercise of its police power, for the benefit and safety of the public. SECTION 11. TAXES. Nothing contained in this Ordinance or in the Franchise shall be construed to exempt Grantee from any tax, levy or assessment of the City which is now or may hereafter be authorized by law. SECTION 12. GRANTEE TO OWN SYSTEM. Grantee shall, at all times during the term of this Franchise, have full possessory rights to all facilities and property, real and personal, of the Gas Distribution System, whether by ownership, lease, license or otherwise. Grantee may discard or replace any property, real or personal, as long as Grantee can satisfy its obligations hereunder. SECTION 13. APPROVAL OF TRANSFER. No sale, assignment or lease by Grantee of the Franchise or of the privileges granted under this Ordinance shall be effective until approved by the State Corporation Commission and until Grantee's successor shall have agreed in writing with the City to 12 accept the terms and conditions of this Ordinance and the Franchise and to perform in accordance with their terms and conditions. SECTION 14. LIABILITY. Grantee agrees and binds itself to indemnify, keep and hold the City free and harmless from liability on account of injury or damage to persons or property growing out of or directly or indirectly resulting from: (a) Grantee's use of the Streets of the City; (b) the acquisition, construction, reconstruction, erection, installation, operation, maintenance, repair or extension of Grantee's Gas Distribution System; (c) the exercise of any right or privilege granted by or under this Ordinance or any Franchise; or (d) the failure, refusal or neglect of Grantee to perform any duty imposed upon or assumed by Grantee by or under this Ordinance or any Franchise. In the event that any suit or proceeding shall be brought against the City at law or in equity, either independently or Jointly with Grantee on account thereof, Grantee, upon notice given to it by the City, will defend the City in any such action or other proceeding, at the cost of the Grantee. In the event of a final judgment being awarded against the City, either independently or Jointly with Grantee, then Grantee will pay such judgment or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City harmless therefrom. SECTION 15. INSURANCE AND BOND REQUIREMENTS. (a) Requirement of insurance. Grantee shall, at its expense, obtain and maintain during the life of its Franchise the insurance and bond required by this Section. Any required 13 insurance and bond shall be effective prior to the beginning of any Work by Grantee under its Franchise. (b) Commercial General Liability. Grantee shall maintain during the life of its Franchise Commercial General Liability insurance coverage insuring against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of the Grantee's Work under its Franchise. The minimum limits of liability for this coverage shall be $10,000,000 combined single limit for any one occurrence. (c) Contractual Liability. Grantee shall maintain during the life of its Franchise broad form Contractual Liability insurance including the indemnification obligation set forth in Section 14 of this Ordinance. (d) Workers' Compensation. the life of its Franchise Workers' The Grantee shall maintain during Compensation insurance covering Grantee's statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability insurance for all its employees engaged in Work under its Franchise. Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury each occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by disease (each employee). With respect to the Workers' Compensation coverage, the Grantee's insurance company shall waive rights of subrogation against the City, its officers, agents and employees. (e) Automobile Liability. The Grantee shall maintain during the life of its Franchise Automobile Liability insurance. The 14 minimum limit of liability for such insurance shall be $1,000,000 combined single limit applicable to owned or non-owned vehicles used in the performance of any Work under its Franchise. (f) Umbrella Coverage. The insurance coverages and amounts set forth in subsections (b), (c), (d) and (e) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $10,000,000. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (b), (c), (d) and (e), and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Grantee to the City. (g) Evidence of Insurance. All insurance shall meet the following requirements: (1) The Grantee shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles. (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by the City of Roanoke." (3) The required certificate or certificates of insurance shall name 15 (4) the City of Roanoke, its officers, agents and employees as additional insureds. Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Ordinance or any Franchise granted under this Ordinance shall be authorized to do business in the Commonwealth of Virginia. (h) Ranges and Limits. At the end of ten (10) years, the City shall have the right to require increases in the amounts of insurance specified above. Any adjustments shall bear a reasonable relation to any change'in the cost of living or cost of repair or replacement, as measured by changes in the Consumer Price Index of the United States Bureau of Labor Statistics applicable to the Commonwealth of Virginia or comparable measure if the Consumer Price Index is no longer being issued. (i) Bond. Grantee shall post and maintain for the life of its Franchise a performance bond in favor of the City in the amount of $25,000. The bond shall be issued by a bonding company approved by the City. SECTION 16. REPORTSt MAPS AND PLATS. (a) Grantee shall file annually with the City Manager a copy of Grantee's annual report, which report shall contain and reflect the audit and financial statement as pertains to the business operations of Grantee for the immediately preceding business year. 16 Grantee's books and systems of account showing the gross income derived by Grantee from its supply and sale of gas in the City, the City of Salem and the Town of Vinton shall be made available at all reasonable times for audit or inspection and verification by a duly authorized officer or agent of the City. (b) Grantee shall, upon written and reasonable request at any time from the City Manager, make available or furnish to the City Manager maps, plats or plans, or copies thereof, showing the location of any or all of its Gas Distribution System located in any Street of the City. SECTION 17. LIEN OF CITY. Ail debts, penalties or forfeitures accruing to the City under the terms of this Ordinance shall constitute a lien upon the property and Franchise of Grantee within the City, subject, however, to then-existing prior liens. SECTION 18. JURISDICTION OF GOVERNMENTAL REGULATORY COMMISSIONS. If any provision of this Ordinance shall be in conflict with any constitutional provision, or any federal, State or local law, or any lawful rule of the State Corporation Commission of Virginia, or of any other duly constituted body or commission legally authorized to prescribe rules governing the conduct of Grantee within the City, so that Grantee cannot reasonably comply with both the provisions of this Ordinance and such provision, law or rule of such commission or body, then Grantee shall comply with such 17 specific provision, law or rule instead of with the conflicting provision of this ordinance, but Grantee shall comply with each and all of the provisions of this ordinance where such can be done without violating constitutional provisions, valid laws or rules of the said commission or body. Whenever Grantee has knowledge of such a conflict, Grantee shall immediately notify the City Manager in writing. SECTION 19. NON-DISCRIMINATIOn. Grantee shall not discriminate on the basis of race, religion, color, sex or national origin in its employment practices, contracting or provision of services. SECTION 20. NOTICE. Ail notices required under this ordinance shall be given as provided in the Franchise Agreement. SECTION 21. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after ten (10) days from the date of its passage and retroactive to January 1, 1996. ATTEST: City Clerk. 18 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE accepting a bid for the right to construct, operate and maintain a gas transmission pipeline on certain property of the City and authorizing the execution of a Gas Pipeline Agreement for a twenty year term. WHEREAS, by public notice published in The Roanoke Times pursuant to S§15.1-308 and 15.1-309, Code of Virginia (1950), as amended, the City Council has invited bids for the right to use certain property of the City for the construction, operation and maintenance of a gas transmission pipeline for a term of twenty years; WHEREAS, the written bid of was delivered to the presiding officer of City Council in open session of the Council at 2:00 p.m. on June 17, 1996; WHEREAS, such bid was referred to a Bid Committee appointed by the Mayor, and the Bid Committee reported to the Council recommending that the bid of be accepted; and WHEREAS, has agreed to enter into the Gas Pipeline Agreement with the City on file in the Office of the City Clerk; THEREFORE, BE IT ORDAINED by the Council of the City Roanoke as follows: of 1. The bid of for the right to construct, operate and maintain a gas transmission pipeline for a term of twenty years within a certain right-of-way approximately 14,129 feet in length on City-owned property known as the Carvins Cove Reservoir property in Botetourt County, Virginia, and Roanoke County, Virginia, such bid being on file in the Office of the City Clerk, is hereby ACCEPTED. 2. The Mayor and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a Gas Pipeline Agreement, a copy of which is on file in the Office of the City Clerk, and such agreement approved by the City Attorney. shall be in such form as is ATTEST: City Clerk. PIPELINE LICENSE AGREEMENT THIS AGREEMENT made and entered , 1996, by and between VIRGINIA, a Virginia municipal corporation ("Licensee"). into this day of the CITY OF ROANOKE, ("City"), and NOW, THEREFORE, in consideration of the City's grant of an extension to Licensee of its right to maintain a pipeline on City property, the parties agree as follows: SECTION 1. DEFINITIONS. For the purposes of this License Agreement, the following terms, phrases, words and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The words "shall" and "will" are always mandatory, not merely directive or indicative. permissive and indicative and not mandatory. a. "City" shall mean the City of Roanoke, Virginia. b. "City Manager" shall mean the person appointed City Manager by Roanoke City Council pursuant to the Roanoke City Charter or the City Manager's designee. In the absence of the City Manager, the term shall include a duly authorized Acting City Manager. "City Property" shall mean that certain real property owned by the City situate in Botetourt County, Virginia, and Roanoke County, Virginia, known as the Carvins Cove Reservoir property or Carvins Cove Watershed area. "License Agreement" or "Agreement" shall mean this agreement which grants the Licensee the non- exclusive right to construct, reconstruct, operate, maintain and repair a Pipeline within certain Right-of-Way on City property, pursuant to the terms and conditions of this Agreement. "Licensee" shall mean the and , servants, employees, contractors, subcontractors and any other person or entity authorized by the to act on its behalf. The word "may" is 2 "Person" shall mean any person, firm, partnership, association, corporation, company, organization or other entity. "Pipeline" shall mean an underground twelve (12) inch welded steel gas transmission pipeline with necessary related appurtenances, in a certain Right-of-Way existing on City Property. "Right-of-Way" shall mean a thirty (30) feet wide (measured on a horizontal plane across such right- of-way) gas Pipeline right-of-way approximately 14,129 feet in length (measured along the existing ground surface) under, through and across certain City Property. The centerline of the right-of-way shall be located as set forth in Section 5 of this License Agreement. SECTION 2. LICENSE GRANTED The City hereby grants and Licensee hereby accepts, pursuant to the terms and conditions of this License Agreement, the non- exclusive right to construct, reconstruct, operate, maintain and repair a Pipeline on certain Right-of-Way existing on City Property. The Pipeline of Licensee shall be located on the centerline Of the Right-of-Way defined by Section 5 of this Agreement and at least thirty (30) inches below the surface of the Right-of-Way. 3 SECTION 3~ TERM The term of this License Agreement shall be twenty (20) years, commencing on January 1, 1996, and terminating on December 31, 2015. SECTION 4. LICENSE FEE 4 SECTION 5. RIGHT-OF-WAY CENTERLINE (a) The centerline of the Right-of-Way which is the subject of this License Agreement shall be located as follows: (1) BEGINNING at a point on the top of Tinker Mountain in Botetourt County and on the division line between the land of the City of Roanoke and land of B. W. Hopkins, which point is approximately 223.0 feet southerly along said division line from an interior corner marked by a wooden post; thence, in a southerly direction across the land of the City of Roanoke a distance of 9,947.0 feet to a point on the division line between the land owned by said City of Roanoke and land owned by Julia K. Lawson, approximately 142.0 feet southeasterly from a pile of rocks at a corner on said property line, the centerline of the aforesaid right-of-way being shown, as through Parcel 16-1, on Sheet No. 2 of the plans hereinafter mentioned. (2) ~ BEGINNING again, at a point on the division line between the land of the City of Roanoke and the land of Julia K. Lawson, in Botetourt County, said point being located S. 74~ 15' W., 245.0 feet from an iron pin in County Road No. 648 at a corner in said division line; thence, from said BEGINNING POINT, in a southerly direction across land of the City of Roanoke a distance of 1,928.0 feet to a point in the division line between the land of the City of Roanoke and land owned by S. S. Dogan, which said point is N. 63° 00' W., 204.0 feet from an iron pin at a corner in said division line on the west side of the aforesaid County Road; the centerline of the aforesaid right-of-way being shown, as through Parcel 16-2, on Sheet No. 3 of the plans hereinafter mentioned; and (3) BEGINNING at a point on the division line between land of the City of Roanoke and land owned by C. L. Pultz, said line being on the line between Botetourt County and Roanoke County; thence, across land of the City of Roanoke situate in Roanoke County, in a south- westerly direction 2,254.0 feet to a point on the north right-of-way line of Interstate Route 81, in Roanoke County, said right-of-way being shown, as through Parcel 16-3, on Sheet No. 3 of the plans hereinafter mentioned. True copies of Sheets Nos. 2 and 3 of the plans aforementioned, numbered Plan C-1712, prepared by Ford, Bacon & Davis Construction Corporation, Engineers for Roanoke Gas Company, dated October 1, 1969, and December 4, 1969, respectively, and marked "Approved for Construction" under date of March 26, 1970, are on file in the Office of the City Clerk of the City, and, also in the Office of the Manager of the Water Department of the City, on which copies of said plans the location of the centerline of the Right-of-Way on the City Property is shown colored in red ink. 6 SECTION 6. ~CCESS. Licensee is granted a reasonable right of ingress and egress to the Right-of-Way over City Property for purposes of properly maintaining, operating and repairing the Pipeline. Such access shall be by existing roads or roadways to or crossing the Right-of- Way or by additional roads or roadways constructed by Licensee at its cost at such locations and of such width as are approved in writing by the City Manager. Licensee shall, promptly, and at its expense, restore all existing roads or roadways or other property of the City damaged by Licensee's use thereof for purposes of the maintenance, operation or repair of the Pipeline. SECTION 7. RIGHT OF WAY CLEARANCE. Licensee shall have the right to keep cut and cleared from the Right-of-Way all trees, shrubs and brush deemed by Licensee to interfere with the maintenance, operation or repair of the Pipeline. Licensee shall remove and dispose of all such cut trees, brush and shrubs in accordance with any applicable laws, ordinances and regulations. SECTION 8. USE OF CITY PROPERTY It is expressly understood by Licensee that the City Property is owned and held by the City as a public watershed and water reservoir area and as a public recreational area and that Licensee shall not do any act or thing or permit or allow any act or thing to be done, except those things herein expressly permitted or allowed, which will damage, impair or adversely affect the watershed area, water reservoir, public water supply or use of the 7 City Property as a recreational area. Licensee shall be responsible for any damage, impairment or adverse effect on the City Property growing out of or directly or indirectly resulting from: (a) Licensee's use of the Right-of-Way; (b) the construction, reconstructioh, operation, maintenance or repair of Licensee's Pipeline; (c) the exercise of any right or privilege granted by or under the License Agreement; or (d) the failure, refusal or neglect of Licensee to perform any duty imposed upon or assumed by Licensee by or under this Agreement. SECTION 9. SAFE~. (a) The Pipeline shall be maintained and operated and any required reconstruction shall occur in strict accordance with those minimum approved standards and specifications set out in USA Standard Code for Pressure Piping, Gas Transmission and Distribution Piping Systems - USAS B31.8-1968, promulgated by the American Society of Mechanical Engineers, as the same may be from time to time amended, superseded or replaced by the promulgators thereof, and any laws, ordinances or regulations applicable to the Pipeline. The Pipeline shall be equipped with and have installed check valves and excess flow valves adequate to prevent unnecessary escape of gas from the Pipeline in event of rupture. Any reconstruction of the Pipeline shall not be commenced until a permit therefor has been issued by the City Manager. The issuance of such permit shall not be unreasonably withheld. The City, through its agents, reserves the right to inspect the Pipeline and Right-of-Way and to initiate the revocation of this License in the event maintenance and operation of the Pipeline and the Right-of- Way shall not in all respects conform to the provisions of this License Agreement. (b) Licensee shall at all times keep the Pipeline in proper repair and safe condition and shall promptly make such repairs as are required to comply with the standards and specifications set out in Subsection (a) of this Section or as are necessary for protecting the safety of persons and property or for the protection of City Property. SECTION 10. RESTORATION OF RIGHT-OF-WAY SURFACE. Licensee shall restore the surface of the Right-of-Way or other land of the City disturbed or affected by any reconstruction, repair, maintenance, operation or removal of the Pipeline in a manner so as to prevent erosion of the Right-of-Way as a result of such activities, and Licensee shall plant any disturbed or affected areas with grass seed or, if planting of any such area or areas is not practicable, Licensee shall construct terraces or slopes or other artificial structures so as to prevent soil erosion and to encourage wildlife habitat in the City Property. The requirement of seeding may be waived or modified by the City Manager with respect to any area of the Right-of-Way on which are remain roadways or accessways. When, because of maintenance, operation, removal of the Pipeline, or the preservation and intended to Licensee's repair, or that the Right-of-Way be further restored or protected against erosion or other damage, Licensee shall further restore, reseed or otherwise protect the Right-of-Way when notified by the City 9 construction, reconstruction, the safety of persons using City Property protection of the City Property requires Manager in a manner and with materials reasonably satisfactory to the City Manager. SECTION 11. NONEXCLU$IVE RIGHTS. The rights herein permitted are non-exclusive and are subject to such other rights, privileges or interests in the City Property which may have heretofore been granted, conveyed or permitted to others by the City or by the City's predecessors in title to said lands. When, because of the construction, reconstruction, repair, maintenance, operation, existence or removal of the Pipeline, the property of others or the facilities of a public utility which has been granted a franchise, permit or easement by the City, or by others, to use the City Property for its purposes is disturbed or in any way affected thereby, Licensee will construct, reconstruct, repair or replace such facility in a manner satisfactory to and under the supervision of such other person or of the public utility to which such other franchise, permit or easement has been granted. SECTION 12. HAZARDOUS AND TOXIC SUBSTANCES Licensee shall not be permitted, in exercising its privileges of clearing or keeping clear the Right-of-Way to use any chemical or other substance which might be toxic to persons, animals or fowl. All clearing and subsequent disposal of material resulting from such clearing and cutting shall be performed in a manner approved by the City Manager and in compliance with any applicable federal, state and local laws, ordinances, regulations and codes. Licensee shall not bring onto City Property any substance classified under applicable federal law or regulation as a 10 hazardous substance except as required in the operation of vehicles or equipment used in maintaining or operating the Pipeline or clearing or maintaining the Right-of-Way. SECTION 13. TAXES. Licensee shall be solely responsible for discharge all taxes which may be lawfully Pipeline constructed on City Property or upon City Property as consequence of the existence of said Pipeline on the property. and shall pay and assessed upon its a SECTION 14. LIABILITY. Licensee agrees and binds itself to indemnify, keep and hold the City free and harmless from liability on account of injury or damage to persons or property growing out of or directly or indirectly resulting from: (a) Licensee's use of the Right-of-Way; (b) the construction, reconstruction, operation, maintenance or repair of Licensee's Pipeline; (c) the exercise of any right or privilege granted by or under this License Agreement; or (d) the failure, refusal or neglect of Licensee to perform any duty imposed upon or assumed by Licensee by or under this Agreement. In the event that any suit or proceeding shall be brought against the City at law or in equity, either independently or jointly with Licensee on account thereof, Licensee, upon notice given to it by the City, will defend the City in any such action or other proceeding, at the cost of the Licensee. In the event of a final judgment being awarded against the City, either independently or jointly with Licensee, then Licensee will pay such judgment or will comply with 11 such decree, pay all costs and expenses of whatsoever nature and hold the City harmless therefrom. SECTION 15. INSURANCE AND BOND REQUIREMENTS. (a) Requirement of insurance. Licensee shall, at its expense, obtain and maintain during the life of this License Agreement the insurance and bond required by this Section. Any first required insurance and bond shall be effective prior to the day of the term of this License Agreement. (b) Commercial General Liability. Licensee shall maintain during the life of this License Agreement Commercial General Liability insurance coverage insuring against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of the Licensee's performance under this Agreement. The minimum limits of liability for this coverage shall be $10,000,000 combined single limit for any one occurrence. (c) Contractual Liability. Licensee shall maintain during the life of this Agreement broad for~ Contractual Liability insurance including the indemnification obligation set forth in Section 14 of this Agreement. (d) Workers' Compensation. Licensee shall maintain during the life of this Agreement Workers' Compensation insurance covering Licensee's statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability insurance for all its employees engaged in any activities under this Agreement. Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury each occurrence; $500,000 bodily injury by disease 12 (policy limit); and $100,000 bodily injury by disease (each employee). With respect to the Workers' Compensation coverage, the Licensees insurance company shall waive rights of subrogation against the City, its officers, agents and employees. (e) Automobile Liability. Licensee shall maintain during the term of this Agreement Automobile Liability insurance. The minimum limit of liability for such insurance shall be $1,000,000 combined single limit applicable to owned or non-owned vehicles used in the performance of any activities under this Agreement. (f) Umbrella Coverage. The insurance coverages and amounts set forth in subsections (b), (c), (d) and (e) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $10,000,000. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (b), (c), (d) and (e), and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Licensee to the City. (g) Evidence of Insurancm. All insurance shall meet the following requirements: (1) The Licensee shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles. 13 (2) (3) (4) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been received by the City of Roanoke." The required certificate or certificates of insurance shall name the City of Roanoke, its officers, agents and employees as additional insureds. Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Agreement shall be authorized to do business in the Commonwealth of Virginia. (h) Ranqes and Limits. At the end of ten (10) years, the City shall have the right to require increases in the amounts of insurance specified above. Any adjustments shall bear a reasonable relation to any change in the cost of living or cost of repair or replacement, as measured by changes in the Consumer Price Index of the United States Bureau of Labor Statistics applicable to the Commonwealth of Virginia or comparable measure if the Consumer Price Index is no longer being issued. (i) Bond. Licensee shall post and maintain for the term of this Agreement a performance bond in favor of the City in the amount of $100,000. The bond shall be conditioned upon Licensee's full and punctual performance of Licensee's obligations and undertakings under this Agreement. The bond shall be issued by a 14 bonding company approved by the City and deposited with the City Clerk of the City. upon the Manager, manpower SECTION 16. FIRE PROTECTION. Licensee shall exercise all reasonable care and precaution to prevent the outbreak of fire on the City Property, and under no circumstance shall any clearing of trees, shrubbery, brush, or other natural matter be accomplished by burning. In the event of the existence at any time of forest fire in any area adjacent to or Right-of-Way, Licensee shall, upon request of the City assist in combating such fire by supplying reasonable and equipment for the purpose of controlling and extinguishing the same. SECTION 17. COMPLIANCE WITH ALL LAWS. Licensee shall comply with all applicable federal, local laws, ordinances, regulations and codes. State and SECTION 18. POLICE POWER All rights and privileges granted hereby are subject to lawful exercise of the police power of the City to adopt and enforce local ordinances, rules and regulations necessary to the health, safety and general welfare of the public. Expressly reserved to the City is the right to adopt such additional ordinances and regulations as are necessary for the lawful exercise of its police power, for the benefit and safety of the public. 15 SECTION 19. LICENSEE TO OWN PIPELINE. Licensee shall, at all times during the term of this Agreement, be the sole owner of, and have full possessory rights to the Pipeline. SECTION 20. APPROVAL OF TRANSFER No sale, assignment or lease by Licensee of the Pipeline or of the privileges granted under this Agreement shall be effective until Licensee's successor shall have agreed in writing with the City to accept the terms and conditions of this Agreement and to perform in accordance with its terms and conditions. SECTION 21. NON-DISCRIMINATION. Licensee shall not discriminate on the basis of race, religion, color, sex or national origin in its employment practices, contracting or provision of services. SECTION 22. NOTICE. Ail notices required under this Agreement shall be in writing and shall be deemed given, unless otherwise required, when mailed by first class mail, postage prepaid, to the addresses set forth below: CITY City of Roanoke 364 Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 Attention: City Manager LICENSEE Attention: President 16 The parties may by notice given under this Section designate such other addresses as they may deem appropriate for the receipt of notices under this Agreement. If, by reason of suspension of or irregularity in regular mail service, it is impracticable to mail notice of any event when notice is required to be given, then any manner of giving notice which is satisfactory to the intended recipient will be deemed sufficient. WITNESS the following signatures: ATTEST: CITY OF ROANOKE, VIRGINIA Mary F. Parker, City Clerk By David A. Bowers, Mayor ATTEST: Secretary By , President 17 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Telephone: (540) 981-2444 Fax: (540) 224-3145 June 17, 1996 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, Mayor DAB:sm MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL June 3, 1996 1. Call to order: The meeting of the Roanoke City Audit Committee was called to order at 11:09 a.m. on Monday, June 4, 1996, with Chairman, William White, Sr., presiding. The roll was called by Ms. Barger Audit committee Members Present: William White, Sr., Chairman Mayor David A. Bowers Delvis O. "Mac" McCadden Others Present: Robert H. Bird, Municipal Auditor W. Robert Herbert, City Manager James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works John Coates, Manager Parks & Recreation Jim Newman, Business Coordinator Thomas F. Baldwin, Assistant Municipal Auditor Evelyn W. Barger, Administrative Assistant Denise E. Stewart, Senior Auditor Judy M. Taylor, Auditor John S. Aldridge, Auditor EXTERNAL AUDITS: A. KPMG Peat Marwick General Audit Plan for FY 1996 B. Sheriff,s Canteen Fund C. Jail Inmate Fund Chairman, Mr. White ordered to receive and file the External Audit reports. There being no objections from the Committee members, the order was approved unanimously. Mr. White recognized Mr. Bird who briefed the Committee on the KPMG Peat Marwick General Audit Plan for Fiscal Year 1996. Mr. Bird asked the in-charge auditor to summarize the other two reports. Ms. Taylor briefed the Committee on the Sheriff's Canteen Fund and the Jail Inmate Fund reports. There were several questions from the members regarding the purchases from the Sheriff's Canteen Fund. Mr. White was concerned about who is responsible for setting guidelines for purchases from this fund and asked that the audit department find out if the State or APA had any guidelines. Audit Committee Minutes June 3, 1996 INTERNAL AUDITS Special Assignment: Special Events Committee Chairman, Mr. White ordered to receive and file the Special Events Committee report There being no objections from the Committee members, the order was approved unanimously. Mr. White recognized Mr. Bird who asked the in-charge auditor to summarize the report. Ms. Taylor briefed the Committee on the Special Events Committee. She reported that this audit was requested by Parks & Recreation management to provide a known starting point for the new Special Events Coordinator. Mr. McCadden asked how this committee was funded. Mr. Coates reported that this committee was funded through the City's general budget, gate receipts from events, and corporate sector donations. 4e UNFINISHED BUSINESS: None. NEW BUSINESS: A. Municipal Auditing Audit Plan for 1997 B. Briefing on year end status of internal audits Chairman, Mr. White ordered to receive and file the Municipal Auditing Audit Plan for 1997. There being no objections from the Committee members, the order was approved unanimously. Mr. White recognized Mr. Bird for comments. Mr. Bird briefed the Committee on the Audit Plan for the coming year and explained how he arrived at the plan. There were no questions from the Committee. ADJOURNMENT: There being no further business, 11:20 a.m. the meeting adjourned at William White, Sr., Chairman MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 19,1996 File Gilbert E. Butler, Jr., Secretary Roanoke City Electoral Board P. O. Box 1095 Roanoke, Virginia 24005 Dear Mr. Butler: Your communication transmitting an Abstract of Votes cast in the Republican Primary Election for U. S. Senate held in the City of Roanoke on June 11, 1996, was before the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. On motion, duly seconded and unanimously adopted, the Abstract of Votes was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Shelva S. Painter, City Registrar N;~CCSM~AGE N DA'.J U NE. 17 June 12, 1996 Roanoke City Electoral Board Charles T. Green, Chairman Frances V. Garland, Vice Chairman Gilbert E. Butler, Secretary Mrs. Mary F. Parker city Clerk Room 454, Municipal Building Roanoke, VA 24011 Dear Mrs. Parker: Pursuant attached Republican Primary Roanoke on June 11, to Section 24.2-675 of the Virginia Election Laws, is a certified copy of the abstract of votes cast in the Election for U.S. Senate held in the city of 1996. ~ilB~rt ~:. Bq~., Jr. , Secretary Roanoke City ~lectoral Board ABP:bw/97 Attachment Room 109, Municipal North 215 Church Avenue, S. W, Roanoke, Virginia 24011 (540) 981-2281 Fax (540) 224-3025 P. O. Box 1095, Roanoke, Virginia 24005 ABSTRACT OF VOTES cast in the/Ya/~9/City of Virginia, at the June 11, 1996 Republican Primary Election, for:. MEMBER UNITED STATES SENATE Names of Candidates James C. "Jim" Miller III John W. Warner Total Votes Received (In Figures) 1,753 5,647 We, the undersigned Electoral Board, upon examination of ~he official records deposited with ~he Clerk of the Circuit Court of the election held on June 11, 1996, do hereby certify that the above is a true and correct Abstract of Votes cast at said Republican Party Primary Election for Member of the Senate in the Congress of the United States. Given under our hands this A copy teste: 12th day of June, 1996. Office of the City Manager June 17, 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: Renovation of Council Chambers The City administration has been studying for quite some time the need for improvements to City Council Chambers. This important public meeting space remains basically unchanged from the original construction in 1970. City Architect, Charles Anderson, has met with present members of City Council to solicit ideas and recommendations for needed improvements. We would also like to interview the three (3) new members of Council who will take office on July I, before finalizing any recommendations. In December 1995, the City entered into an agreement with a planning consultant, Vitetta Group/Daniel C. Smith & Associates, Inc., to prepare a long-range facilities master plan on five downtown buildings (Municipal North and Municipal South, Police building, Courts building, and Health Center). The basic objective of this study is to analyze present floor space within each of the five buildings, then determine the most effective means by which to efficiently utilize that space. With the vast number of departments and agencies included within the study, each having its own unique spatial needs, the consultant is in the process of developing several options for accommodating the growth of these user groups into the early twenty-first century. Because the Council Chamber is presently located on the fourth floor of Municipal South, and it is a space which supports many other City/community activities, it seems reasonable to wait until the consultant's options can be reviewed and some concrete recommendations made with regard to its future use, and even its location within the municipal government complex. Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 Mayor Bowers and City Council Members June 17, 1996 Page 2 For the above reasons, I am requesting a delay until approximately the month of September for completion of our study of Council Chamber and presentation of recommendations and cost estimates. Respectfully, L). t z,J- W. Robert Herbert City Manager WRH:WFC:pr cc: The Honorable C. Nelson Harris, Council Member-Elect The Honorable Carroll E. Swain, Council Member-Elect The Honorable James O. Trout, Council Member-Elect Mary F. Parker, City Clerk James D. Ritchie, Assistant City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities & Operations Glenn D. Radcliffe, Director of Human Development George C. Snead, Director of Public Safety Charles M. Huffine, City Engineer Charles M. Anderson, City Architect MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 28, 1996 File #15-110-467 The Honorable C. Nelson Harris Council Member-Elect 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: Your communication tendering your resignation as a member of the Roanoke City School Board, effective June 30, 1996, was before the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. On motion, duly seconded and unanimously adopted, the communication was received and filed, and the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. The Honorable C. Nelson Harris Council Member-Elect June 28, 1996 Page 2 pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board Rid 'ewood Ba tist Church 703 Hemlock Road, Roanoke, ~'irglnia 24017 Re~i Nelso~ Harris, Pastor Phone 54~342~649£ / Fax 54~345~4034 Mayor David A. Bowers and Members of Roanoke City Council, and Vice-Chairman Marilyn Curtis and Members of Roanoke School Board, Dear Mayor, Mrs. Curtis, Ladies and Gentlemen: May 30, 1996 Due to my recent election to Roanoke City Council, I wish to submit to you my resignation as a trustee of the Roanoke City Public Schools. As my Council term begins July 1, 1996, I wish for my resignation from the school board to be effective June 30, 1996. It has indeed been a pleasure to serve as a school board member, and it is with mixed emotions that I leave. I thank you for your support during my four years on the board and trust the good relationships established during that time will continue to grow as I serve on Council. With best wishes and highest personal regards, I am Sincerely, C. Nelson Harris MARY E PARKER, CMC/AAE Cie/Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk July 1, 1996 File #15-110-178 Mr. Acree Hayes 1510 Grayson Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Hayes: Your communication tendering your resignation as a member of the Fair Housing Board, effective immediately, was be;',;.-e the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. On motion, duly se;=onded and unanimously adopted, the communication was received and filed, and the resignation was accepted. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Fair Housing Board. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm Mr. Acree Hayes July 1, 1996 Page 2 pc: S. Elaina Loritts-Duckett, Chairperson, Fair Housing Board, 2524 Marr Street, N. W., Apartment 18G, Roanoke, Virginia 24012 Dolores C. Daniels, Assistant to the City Manager for Community Relations Sandra H. Eakin, Deputy City Clerk © June13,1996 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: I hereby tender my resignation as a member of the Fair Housing Board, effective immediately. Thank you for allowing me the opportunity to serve. Sincerely, 1510 Grayson Avenue, N. W. Roanoke, Virginia 24017 pc: S. Elaina Loritts-Duckett, Chairperson, Fair Housing Board, 2524 Marr Street, N. W., Apt. 18G, Roanoke, Virginia 24012 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 Deputy City Clerk June 19,1996 File #15-110-304 Thomas H. Miller, Chairperson Youth Services Citizen Board 3429 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Miller: This is to advise you that on June 4, 1996, Sherman A. Holland qualified as a member of the Youth Services Citizen Board for a term ending May 31, 1999. Sincerely, ,,~. F~,~-&,,~-- Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Marion Vaughn-Howard, Youth Planner Sandra H. Eakin, Deputy City Clerk N:~CCSM~AGENDA~IUNE.I 7 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Sherman A. Holland, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term ending May 31, 1999, according to the best of my ability. So help me God. Subscribed and sworn to before me this .Z/" day of.~_z,~.~_ 1996. v ARTHUR B. CRUSH, III, CLERK BY ~2.<~~'~--, ~ , DEPUTY CLERK MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanol~, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Cl~rk June 19,1996 File #15-110-467 C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24015 Dear Reverend Harris: This is to advise you that on June 10, 1996, Chades W. Day and Bdan J. Wishneff qualified as Trustees of the Roanoke City School Board for terms of three years, each, commencing July 1, 1996 and ending June 30, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Nolley, Clerk of the Roanoke City School Board Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Brian J. Wishneff, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 1996 and Brian J. Wishneff Subscribed and sworn before me this !~) ~l~ day of June, 1996 Judge, Circuit Court of th~ City of Roanoke Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Charles W. Day, do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 1996 and ending June 30, 1999, accor~ding to the best of my ability. So help me God. Charles W.~Day c~ Subscribed and sworn before me this //~ ~ day of June, 1996 Judge, Circuit Court of the ~[~v~f Roanoke HARVEY S. LUTINS GORDON H, SHAPIR.© JONATHAN $. KURTIN I EMMETTE PILGREEN, IV STEPHEN B, HEBBLETHWAITE LAW OFFICES LUTINS, SHAPIRO g KURTIN HIGHLAND HALL 347 HIGHLAND AVENUE, POST OFFICE BOX ROANOKE, VIRGINIA 24002-0180 June 17, 1996 FI OYD OFFICE Il/ WEbT MAIN STREET POSI OFFICE BOX gl0 FLOYD, YA ;!4001-0910 TELEPHONE: 540 745-5025 1E/EFAX: 540-745-5033 Roanoke City Council 215 Church Avenue, SW, Room 456 Roanoke, Virginia 24016 Re: Roanoke Boxing Association, Inc. Dear Council Members: Attached please find copies of the Articles Incorporation for the Roanoke City Boxing Association, Inc. These Articles of Incorporation are being filed with Virginia Corporation Commission on June 17, 1996. If I to contact me. of the can be of further assistance, please do not hesitate SBH:kbj Enclosures with kindest regards, I am Sincerely, LUTINS, SHAPIRO & KURTIN LAW OFFICE~ LUTINS, SHAPIRO g KURTIN HIGHLAND HALL 3d] HIGHLAND AVENUE. POST OFFIC~ BOX 180 ROANOKE, VIRGINIA 24002-0180 June 17, 1996 Clerk, Virginia COrporation Commission P.O. Box 1197 Richmond, Virginia 23209-1197 Re: Roanoke City Boxing Association, Inc. Dear Clerk: Enclosed for filing please find an original and a copy of the Articles of Incorporation for the Roanoke City Boxing Association, Inc., together with our check in the amount of $75.00 for the charter and filing fees. If I can be of further assistance, please do not hesitate to contact me. With kindest regards, I am Sincerely, LUTINS, SHAPIRO & KURTIN SBH:kbj Enclosures Articles of Incorporation of Roanoke City Boxing Association, A Nonstock corporation Inc. The name of Association, Inc. Article One Name the corporation is Roanoke City Boxing Article Two Registered Office and Agent The address of the original registered office of the corporation in Virginia is 210 Reserve Ave. N.W., Roanoke City, Virginia 24016; the name of the initial registered agent is Stephen B. Hebblethwaite; the agent is a resident of Virginia and is a director of the Corporation and a member of the Virginia State Bar. Article Three Corporate Duration The duration of the corporation is perpetual. Article Four Corporate Purposes The purpose for which the corporation is organized is for the transaction of any lawful business for which corporations may be incorporated under the Corporations Code of Virginia. Article Five Membership 1. Membership in the corporation will only be possible through election by existing members. There are no minimum qualifications for membership. 2. The corporation will have one class of membership designated as follows: Members each have a right to cast one vote in matters raised at membership meetings and one vote for each director to be elected, and will share equally in any distribution of assets. 3. Membership in the corporation is not transferable. Article Six Initial Board of Directors The number of directors constituting the initial board Of directors of the corporation is nine, and the names and addresses of the persons who are to serve as directors until the first annual meeting of members or until successors are elected and qualify are: Name Rick Hawkins Melanie Steele Elmir Stephen B. Hebblethwaite John W. Coates James O. Trout Maynard Quesenberry David L. Viar Mac McCadden George Miller Harold L. Shaffer DATED: Residential Address 1123 Greenhurst Ave. N.W. Roanoke, VA 24012 Rt 2, Box 366 Goodview, VA 24095 3464 Colonial Ave. Roanoke, VA 24018 1342 E. Drive S.W. Roanoke, VA 24015 2102 Stephenson Ave. S.W. Unit 18, Roanoke, VA 24014 1700 Remington Road Blacksburg, VA 24060 2714 Hollowell Ave. S.W. Roanoke, VA 24015 2018 Carroll Ave. N.W. Roanoke, VA 24017 3349 Kershaw Rd. N.W. Roanoke, VA 24017 1335 Peters Creek Rd. N.W. Roanoke, VA 24019 ~-~ ~wis Rich~rd'Hawkin~ ' Melanie Steele Elmir Incorporators MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 lax: (540) 224-3145 SANDRA H. FAIr, IN Deputy CiVI Clerk June 19,1996 File #216-249 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron & Agee, P.C. 1919 Electric Road, S. VV. Roanoke, Virginia 24018 Dear Mr. Natt: A petition of Maple Avenue Associates, Inc., appealing a decision of the Architectural Review Board in connection with a request for a Certificate of Appropriateness to demolish a structure located at 1422 Maple Avenue, S. W., was before the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Pursuant to your request, the matter was tabled until the regular meeting of Council on Monday, July 15, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Edward A. Natt, Attorney Osterhoudt, Ferguson, Naif, Aheron & Agee, P.C. June 19, 1996 Page 2 pc~ W. L. Whitwell, Chairperson, Architectural Review Board, 1255 Keffield Street, N. W., Roanoke, Virginia 24019 Evelyn S. Gunter, Secretary, Architectural Review Board Steven J. Talevi, Assistant City Attorney L^'~ OFFICES OSTER. HOUDT, FERGUSON. NATT, AHER. ON g AGEE June 20, 1996 Mary Parker, City Clerk 456 Municipal Bldg. 215 Church Avenue, SW Roanoke, VA 24011 Re: Petition of Maple Avenue Associates Dear Ms. Parker: This is to advise that I will be representing Maple Avenue Associates in the appeal of the decision of the Architectural Review Board. It is my understanding that this matter has now been scheduled for public hearing before the Roanoke City Council at 7:00 p.m. on July 15, 1996. I will be present at that time in order to make a presentation on behalf of my client. Thanking you in advance for your attention to this matter. I am Very truly yours, Edward A. Natt EAN/laf cc: Maple Avenue Associates, Attn: Mr. Ernie Baker Inc. JOLLY, PLACE, FRALIN & PRILLAMAN, R C. June 17, 1996 Stepha~ie Moon Assistant City Clerk VIA P~ 224-3145 Re: Appeal Of ARB Ruling Maple Avenue Associates 1422 Maple Avenue, SW Dear Me. Moon: This will confirm our telephone conversation this morning regarding the above-captioned matter. I learned for the first time this morning that this matter had been scheduled on the city Council docket for 12:3O p.m. today. As I explained this morning and at the time that ! filed the Petition in the Clerk's office, we had intended to set a mutually convenient date with the City Attorney, and that was to be communicated to your office once a date had been agreed to. I was not aware that it had been scheduled for the Jul~e meeting and, with such short notice. obviously could not be prepared to make a presentation on behalf o~ my clients. I have spoken to Steve Talevi in =he City Attorney's Office and he had no notice that it was scheduled for today either. would ask ~hat the matter be tentatively scheduled for the July Council Meeting. I would also note that Z will be withdrawing as the attorney of record and I am advised =hat Ed Natt will make the presentation on behalf of the owners of this property. By copy of ~his letter, I will ask ~hat he confirm the hearing date with your office. It is my understanding that because of this mix-up in :he scheduling tha~ the mmtter not be heard today but will be carried over :o Jul~ Council Meeting. Thank you for your cooperation in this regard. Yours truly, David C. He~scher C: Steve Talevi (VIA FAX: 224-3071) . Ernes~ Baker Ed Na~t TOT~LP.O1 JUN-l?-1996 12:15 94~ P.O1 VIRGINIA: IN THE COUNCIL OF THE CiTY OF ROANOKE IN THE MATTER OF: ) ) MAPLE AVENUE ASSOCIATES, INC. ) PETITION FOR APPEAL This is a Petition for Appeal from a decision of the Architectural Review Board under Section 36.1-642(d) of the Zoning Ordinance of the Code of the City of Roanoke (1979), as amended. 1. Name of the Petitioner: "Petitioner"). 2. 3. 4. 5. Maple Avenue Associates, Inc. (hereinafter Property Address: 1422 Maple Avenue, SW, Roanoke, VA. Overlay Zoning of the property which is the subject of this appeal is The hearing before the Architectural Review Board was held May 9, 1996. The Certificate of Appropriateness was requested from the Architectural Review Board pursuant to the City of Roanoke Code Section 36.1-327. Petitioner requested permission to demolish the structure located at 1422 Maple Avenue, SW, in the event that Petitioner is unable to find a party that is willing to remove the house located on said lot. Petitioner, as a part of the request, volunteered to donate the structure on said lot and further volunteered to contribute a certain sum of money, representing the estimate for demolishing the structure, which funds could be used by the interested party to offset moving costs, said removal to be accomplished prior to September 1, 1996. 6. Grounds for appeal: Petitioner feels that the ruling of the Architectural Review Board in denying its request to demolish the structure represents an abuse of discretion by said Board because it ignored the economic realities associated with rehabilitating said structure. Petitioner also feels that this ruling is inconsistent with previous rulings of the Board which have permitted demolition after a reasonable period of time was afforded to locate interested parties, if any, who would be willing to bear the removal and repair costs associated with the removal. 7. Attached hereto as Exhibit "A" is an estimate showing the costs associated with the repairs required by the City Building Inspector, together with repairs to the inside to make the property rentable. These together exceed what one could reasonably expect to sell or rent this structure. 8. Petitioner will be represented by David C. Helscher of the law firm of Jolly, Place, Fralin & Prillaman, P.C., 3912 Electric Road, SW, Roanoke, Virginia 24018; (540) 989-0000. WHEREFORE, your Petitioner requests that the action of the Architectural Review Board be reversed or modified and that a Certificate of Appropriateness be granted. Signature of Petitioner, ................................................J TO BE COMPLETED BY CITY CLERk; ....... - ........................... ~ RECEIVED BY: DATE: May 8, 1996 Incorporated Mr. David Helscher Jolly, Place, Fralin &, Prillaman, P.C. P.O. Box 20487 Roanoke, Virginia 24018-0049 Dear David, At your request I inspected property located at 1422 Maple Avenue, S.W. The purpose of this inspection was to determine the approximate cost for repairing the interior and exterior of the house to a level of maintenance that would enable the current owner to sell or rent the property at an appropriate level. I have taken into account that the property is located in the Old Southwest historic district and that, therefore, any repairs would be subject to regulation by the Architectural Review Board. The house in question is approximately 30 x 50 with several offsets, a one-story frame pbrch on the fi'ont and a two-story frame porch on the rear. The exterior finishes on the house included wood, horizontal wood siding, brick foundation, slate roof, and wood windows and doors. The exterior is in a state of moderate disrepair. There is very little paint left on the exterior siding and bare wood is exposed over most of the surfaces. The hidden gutters have leaked in a number of locations and the wood soffit and decorative mouldings have deteriorated or are missing.. Most of the downspouts are gone, which has contributed to a deterioration at the siding of their former locations. Windows and doors are not weatherstripped and are in moderately poor condition. The front porch is supported by fluted wood columns with plaste? capitals. One of the columns is missing entirely, two of the caps are missing and the base on nearly every column is damaged in some way. The porch flooring is wood and is also deteriorated in a number of places. Several parts of the railing are also damaged. The rear porch is in extremely poor condition and probably should be removed and replaced, although some structural elements may still be sound. A half-round window is missing from the attic. Some repairs are required on a rear chimney. The main chimney of the house, wb_ich apparently has four flues running through it, has been capped with a metal shield and vent, which is architecturally inappropriate. ¢onetructlon ~ Deeign 114 Day Avenue S.W. P.O. Box 1174 Roanoke, Va. 24006 Voice: 540.982.8200 Fax: 540.982.8500 Ye- Contractor: 2701-016809A BLD I recommend that the following repairs be made to bring the house up to an acceptable level for rental or sale, and to ensure that further deterioration does not take place: 1. Prime and paint exterior siding, trim, windows and doors (1 primer and 2 finish coats). 2. Repair roof flashing and hidden gutters; replace round downspouts as required. 3. Remove deteriorated material and patch holes in soffit, including replacement of decorative moulding and mutule blocks. 4. Repair windows and doors, including reglazing 39 windows; replace broken or cracked glass; make ail windows operable. 5. Repair front porch: Replace 1 fluted wood column; scamozzi capitals; 7 bases; provide temporary support, and jack existing beams and headers to original positions; repair wood floor, decorative trim and soffits; replace lattice on right side. 6.. Tear off all deteriorated parts of rear porch and replace with porch similar in appearance to . erasting, including stairs and railings. 7. Replace half-round wood attic window in existing opening (custom size). 8. Repoint and repair brick chimneys. The approximate cost for this work is $45,000-50,000. This is based upon work by a licensed general . contractor, including supervision, profit and overhead. I also inspected the existing two-story outbuilding which contained a small double-car garage on the first floor and storage or living quarters on the second. The upper frame part of this building is in an advanced state of decay and cannot be repaired. The wood parts of the lower floor are also extremely deteriorated and would have to be replaced if this building were to be used. The approximate cost to replace this building with one similar in construction and appearance is approximately $26,000, assuming that the lower masonry 'portions of the building can be reused. The approximate cost to comP!ete demolish it is about $3,000. You also asked me to look at the inside of the building to determine what repairs would be necessary to bring the house up to an acceptable level for rental or sale. Although the house is currently occupied, it appears that the tenants use pr/maNly the first floor. A brief inspection reveals the following: The electrical system is completely inadequate for modem use and does not meet the standards for Section 8. The electrical system on the second floor has been disconnected and does not work at all. The central heating system consists of a gas-fired boiler with radiators. The tenant reports that the system is operable but requires balancing and repairing. He has installed a gas heater in one room and does not use the boiler system, as it was prohibitively expensive to operate. Neither of the two bathrooms has been modernized and appear to have circa 1920 fixtures. The kitchen has very little cabinet space and is not equipped with modem appliances. 2 The plaster is in a somewhat deteriorated condition, particularly on the second floor where there have been a number of leaks. Many walls are covered by wallpaper, however, and were not available for inspection. The floors throughout the house are hardwood and the ones that I could see were in remarkably good condition considering their age. The wood trim is in good condition, although the varnish has begun to crack on some of it. I recommend the following repairs would be necessary to bring the exterior up to an acceptable level for rental or resale: 1. Replace the existing boiler with a high-efficiency boiler, repair piping, radiators, and balance the system. 2. Install new 200 amp electrical service, including new service entrance, meter base, wiring, lights, sv~itches and receptacles as required by code. 3. Provide new plaster gmishes throughout by laminating 1/2 inch drywall to all walls and ceilings. (This may not be necessary in every room, as some plaster surfaces are in satisfactory condition:) 4. Provide new kitchen appliances, sheet vinyl flooring, range and refrigerator, and double-bowl stainless steel sink. 5. Prime and paint interior Walls, ceilings, window, doors and trim. 6. Remove and replace plumbing throughout to provide two new bathrooms with a tub, shower, water closet and lavatory. 7. Sand and refinish hardwood floors. (Not all of these items would be absolutely necessary to make the house rentable, however, most of these would be required to attract quality tenants or buyers.) The cost of these repairs is approximately $75,000. For approximately $10,000 more, it would[ be possible to convert this unit to a duplex. I/you have any questions, please give me a call. Sr. Vice President EHSfosm 3 Printed from page 163 / 164 of CH036 1.WP (26-Feb-96) Sec. 36.I-642. Review procedure. (a) In order to be heard by the board at its next regular meeting, a complete application for a certificate of appropriateness shall be made to the secretary to the board, on forms provided, at least fifteen (15) days prior to the next scheduled meeting. In the event of an appeal pursuant to section 36.1-641(F), a notice of appeal shall be filed with the secretary to the board at least fifteen (15) days prior to the next scheduled meeting. (b) The board shall meet at least once a month provided, however, they need not meet if no applications are pending for their review. (c) The board shall vote and announce its decision on any matter not later than fifteen (15) days after the conclusion of the hearing on the matter unless the time is extended with the written consent of the applicant. The board shall not reconsider any decision made by it, except as provided for herein. Having once considered an application, the board shall not hear substantially the same application for one (1) year. · (c~ An, i;=ol~Ort ~o ~ ~ aa dec o t ' revze~ ~r ~ma~ I~ ~~~'~'~ he architectural ~4~ .~~ ~ ~ ~"a~eal'n~ such aft.., t~ ~~-~. calendar days sche · =~, ' ~ shall (e) Immediately upon approval by the board or the city council, on appeal, of any erection, reconstruction, alteration, restoration or demolition, a certificate of appropriateness shall be made available to the applicant. A certificate of appropriateness shall be valid for a period of one (1) year from the date of the board's action, unless otherwise specified by the board or council. (f) In the case of disapproval of an application before the board, the board shall briefly state its reasons in writing and it may make recommendations to the applicant. In the case of disapproval accompanied by recommendations, the applicant may again be heard before the board, if he files an amended application that addresses the recommendations of the board within ninety (90) days. (Ord. No. 28611, o 2, 4-27-87; Ord. No. 31038, ° 1, 6-15-92; Ord. No. 32036, ° 1, 6-20-94) MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 19, 1996 File #60-236-330-467 C. Nelson Harris, Chairperson Roanoke City School Board 2813 Edgewood Street, S. W. Roanoke, Virginia 24017 Dear Reverend Harris: I am enclosing copy of Ordinance No. 32987-061796 amending and ordaining certain sections of the 1995-96 School Fund Appropriations, providing for appropriation of funds to certain school grants, and also providing for transfer of $50,000.00 from School Board Contingency funds to School Plant's Electricity account to meet utility needs of the district through the end of the current fiscal year. I am also enclosing copy of Ordinance No. 32988-061796 amending and reordaining certain sections of the 1996-97 School Fund Appropriations, providing for the close out of certain completed school grants. Ordinance Nos. 32987-061796 and 32988-061796 were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. C. Nelson Harris Chairperson Roanoke City School Board June 20, 1996 pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools June S. Noliey, Clerk of the Roanoke City School Board IN THI COUNCIL OF TH! CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 32987-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by Roanoke that certain sections of Appropriations, be, to read as follows, the Council of the City of the 1995-96 School Fund and the same are hereby, amended and reordained in part: Education Summer Youth Employment 1996 (1-5) ................. Thurman Foundation for Children Grant (6-11) ....... Project Success Program (12) ....................... General Support (13) ............................... Operation and Maintenance of Plant (14) ............ Education Summer Youth Employment 1996 (15) .................. Thurman Foundation for Children Grant (16) ......... Project Success Program (17) ....................... 1) Teachers 2) Social Security 3) Travel 4) Instructional Supplies 5) Student Participant Allowances 6) Teacher Stipends 7) Social Security (030-060-6451-6449-0121) $ 12,750 (030-060-6451-6449-0201) 975 (030-060-6451-6449-0551) 7,120 (030-060-6451-6449-0614) 3,583 (030-060-6451-6549-0129) 35,913 (030-060-6943-6100-0129) 4,087 (030-060-6943-6100-0201) 313 $103,007,182 60,341 6,000 9,250 3,052,436 8,968,993 $ 99,836,153 60,341 6,000 9,250 8) Field Trips (030-060-6943-6100-0583) $ 500 9) Food (030-060-6943-6100-0602) 100 10) Instructional Supplies (030-060-6943-6100-0614) 500 11) Training Materials (030-060-6943-6100-0617) 500 12) Tuition (030-060-6931-6100-0312) 9,250 13) Contingency (030-060-6002-6661-0589) (50,000) 14) Electrical Service (030-060-6004-6681-0511) 50,000 15) Federal Grant Receipts (030-060-6451-1102) 60,341 16} Contributions (030-060-6943-1103) 6,000 17) Contributions (030-060-6931-1103) 9,250 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. IN THB COUNCIL OF THE CITY OF ROANOKE, The 17th day of June, 1996. No. 32988-061796. AN ORDINANCE to amend and reordain certain sections of the 1996-97 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Education Title I Winter 124-97-1 (1-27) ...................... Title VI 96-97 (28-36) .............................. Eisenhower Prgject Title II 96-97 (37-43) ........... Governor's School 96-97 (44-82) ..................... Flow Through 96-97 (83-97) .......................... Child Development Clinic 96-97 (98-104) ............. Child Specialty Services 96-97 (105-111) ............ Juvenile Detention Home 96-97 (112-118) ............. Preschool Incentive 96-97 (119-129) .................. Adult Basic Education 96-97 (130-142) ................ Apprenticeship 96-97 (143-148) ....................... Perkins Act Funds 96-97 (149-155) .................... Regional Adult Education Specialist 96-97 (156-163).. Adult Education in the Jails 96-97 (164) ............. Regional Adult Literacy (TAP) 96-97 (165) ............ Project YES 96-97 (166-172) .......................... Drug Free Schools 96-97 (173-182) .................... School Instructional Technology Funds 96-97 (183) .... Homeless Assistance Program 96-97 (184-189) .......... Grants Management 96-97 (190-194) .................... Instruction (195-198) ................................ Other Uses of Funds (199-200) ........................ $110,502,400 2,596,775 170,260 66,409 943,505 956,000 60,078 57 050 108 346 115 506 110 540 112 888 312 012 35 000 24,933 90,250 256,296 37,334 842,000 53,968 64,000 61,848,368 2,076,149 Education $110,502,400 Title I Winter 124-97-1 (201) ........................ 2,596,775 Title VI 96-97 (202-203) ............................. 170,260 Eisenhower Project Title II 96-97 (204} .............. Governor's School 96-97 (205-207) .................. Flow Through 96-97 (208-209)... Child Specialty Services 96-97 (211) ................ Juvenile Detention Home 96-97 (212) ................. Preschool Incentive 96-97 (213) ..................... Adult Basic Education 96-97 (214-215). Perkins Act Funds 96-97 (218) ............. Adult Education in the Jails 96-97 (220) ............. Regional Adult Literacy (TAP) 96-97 (221) ............ Project YES 96-97 (222) .............................. Drug Free Schools 96-97 (223) ........................ School Instructional Technology Funds 96-97 (224) .... Homeless Assistance Program 96-97 (225-226) Grants Management 96-97 (227) .............. ]]]]]]]]]] $ 66,409 943,505 956000 60078 57 050 108 346 115 506 110 540 112 888 312 012 35 000 24 933 90 250 256 296 37 334 842 000 53,968 64,000 1) Elementary Teachers 2) Coordinators 3) Teacher Aides 4) Extended Day/IEP Supplements 5) Social Security 6) Retirement 7) Health Insurance 8) Instructional Supplies 9) Instructional Equipment 10) Administrator 11) Parent Involvement Coordinator 12) Evaluation Specialist 13) Clerical 14) Social Security 15) Retirement 16) Health Insurance 17) Indirect Costs 18) Maintenance and Repair 19) Travel 20) 21) (030-060-6154-6000-0121) (030-060-6154-6000-0124) (030-060-6154-6000-0141) (030-060-6154-6000-0129) (030-060-6154-6000-0201) (030-060-6154-6000-0202) (030-060-6154-6000-0204) (030-060-6154-6000-0614) (030-060-6154-6000-0821) (030-060-6154-6200-0114) (030-060-6154-6200-0124) (030-060-6154-6200-0138) (030-060-6154-6200-0151) (030-060-6154-6200-0201) (030-060-6154-6200-0202) (030-060-6154-6200-0204) (030-060-6154-6200-0212) (030-060-6154-6200-~322) (030-060-6154-6200-0551) Transportation Services (030-060-6154-6200-0583) Evaluation (030-060-6154-6200-0584) $1,180,635 75,038 249,967 43,760 118,528 171,793 148,906 51,800 55,576 56,975 46,763 26,196 18,553 9,523 14,204 9,530 51,108 25,000 2,500 126,983 24~150 22) Parent Involvement (030-060-6154-6200-0585) 23) Homeless/ Neglected Materials (030-060-6154-6200-0586) 24) Dissemination (030-060-6154-6200-0587) 25) Administrative Supplies 26) Food 27) Equipment 28) Visiting Teachers 29) Social Security 30) Retirement 31) Health Insurance 32) Instructional MateriaIs 33) Director, Research/ Testing/ Evaluation 34) Social Security 35) Retirement 36) Health Insurance 37) Substitute Teachers 38) Tuition Assistance/ Training/ Curt. Dev. 39) Social Security 40) Travel 41) Instructional ~aterials 42) Equipment 43) Tuition Assistance, Private School 44) Teachers 45) Substitute Teachers 46) Outreach/ Intercession/ Mentorship 47) Social Security 48) State Retirement 49) Health Insurance 50) Local Travel (030-060-6154-6200-0601) (030-060-6154-6200-0602) (030-060-6154-6200-0821) (030-060-6240-6231-0123) (030-060-6240-6231-0201) (030-060-6240-6231-0202) (030-060-6240-6231-0204) (030-060-6240-6318-0613) (030-060-6240-6665-0114) (030-060-6240-6665-0201) (030-060-6240-6665-0202) (030-060-6240-6665-0204) (030-060-6241-6308-0021) (030-060-6241-6308-0587) (030-060-6241-6308-0201) (030-060-6241-6308-0554) (030-060-6241-6308-0614) (030-060-6241-6308-0821) (030-060-6241-6308-0587) (030-060-6310-6146-0121) (030-060-6310-6146-0021) (030-060-6310-6146-0129) (030-060-6310-6146-0201) (030-060-6310-6146-0202) (030-060-6310-6146-0204) (030-060-6310-6146-0551) $ 18,975 38,050 12,000 2,500 6,620 11,142 105,570 8,076 12,046 5,956 3,504 28,488 2,179 3,250 1,191 7,785 17,580 595 28,259 6,520 5,100 570 486,135 2,114 9,709 38,551 55,468 28,590 390 51) Conference Travel 52) Field Trips 53) Textbooks 54) Software 55) Director 56) Clerical 57) Social Security 58) Retirement 59) Health Insurance 60) Temporary Clerical Support 61) Local Travel 62) Conference Travel 63) Administrative Supplies 64) Inservice 65) Service Contracts 66) Instructional Technology 67) Purchased Services 68) Library Materials 69) Instructional Supplies 70) Other Materials 71) Equipment 72) Custodian (030-060-6310-6146-0554) (030-060-6310-6146-0583) (030-060-6310-6146-0613) (030-060-6310-6146-0614) (030-060-6310-6319-0126) (030-060-6310-6319-0151) (030-060-6310-6319-0201) (030-060-6310-6319-0202) (030-060-6310-6319-0204) (030-060-6310-6319-0321) (030-060-6310-6319-0551) (030-060-6310-6319-0554) (030-060-6310-6319-0601) (030-060-6310-6346-0129) (030-060-6310-6346-0332) (030-060-6310-6346-0351) (030-060-6310-6346-0381) (030-060-6310-6346-0613) (030h060-6310-6346-0614) (030-060-6310-6346-0615) (030-060-6310-6346-0821) (030-060-6310-6681-0192) 73) Social 74) City Retirement 75) Health Insurance 76) Electrical Service 77) Natliral Gas Service 78) Tele- Security(030-060-6310-6681-0201) (030-060-6310-6681-0203) (030-060-6310-6681-0204) (030-060-6310-6681-0511) (030-060-6310-6681-0512) communications(030-060-6310-6681-0523) 79) Maintenance Supplies 80) Furniture Replacement 81) Principal Repayment 82) Interest on Debt 83) Teachers 84) Coordinators 85) Psychologist (030-060-6310-6681-0608) (030-060-6310-6681-0802) (030-060-6310-6998-0901) (030-060-6310-6998-0902) (030-060-6533-6453-0121) (030-060-6533-6453-0124) (030-060-6533-6453-0132) 1,401 1,173 4,779 2,603 66,250 24,317 6,928 10,334 4,765 9,984 5O8 827 6,242 2,789 7,008 11,770 8,811 214 26,241 6,479 9,804 16,402 1,255 1,886 2,383 15,000 500 6,760 6,350 1,805 38~500 18,480 363,863 103,585 18,164 86) Classroom Aides (030-060-6533-6453-0141) 87) Social Security(030-060-6533-6453-0201) 88) State Retirement (030-060-6533-6453-0202) 89) Health Insurance (030-060-6533-6453-0204} 90) Bus Aides (030-060-6533-6553-0142) 91) Social Security(030-060-6533-6553-0201) 92) Health Insurance 93) Contracted Health Services 94) Travel 95) Inservice 96} Supplies 97) Equipment 98) Educational Coordinator (030-060-6533-6553-0204) (030-060-6533-6553-0311) (030-060-6533-6553-0554) (030-060-6533-6553-0587) (030-060-6533-6553-0614) (030-060-6533-6553-0821) (030-060-6534-6554-0138) 99) Social Security(030-060-6534-6554-0201) 100) State Retirement (030-060-6534-6554-0202) 101) Health Insurance (030-060-6534-6554-0204) 102) Indirect Costs (030-060-6534-6554-0212) 103) Travel (030-060-6534-6554-0614) 104) Supplies (030-060-6534-6554-0821) 105) Educational Coordinator (030-060-6535-6554-0138) 106) Social Security(030-060-6535-6554-0201) (030-060-6535-6554-0202) (030-060-6535-6554-0204) (030-060-6535-6554-0212) (030-060-6535-6554-0614) (030-060-6535-6554-0821) (030-060-6536-6554-0138) 107) State Retirement 108) Health Insurance 109) Indirect Costs 110) Travel 111} Supplies 112) Educational Coordinator 113) Social Security(030-060-6536-6554-0201) (030-060-6536-6554-0202) (030-060-6536-6554-0204) (030-060-6536-6554-0212) (030-060-6536-6554-0614) (030-060-6536-6554-0821) (030-060-6537-6553-0129) (030-060-6537-6553-0141) 114) State Retire~ent 115) Healt~ Ineurance 116) Indirect Costs 117) Travel 118) Supplies 119) Diagnostic. Services 120) Teacher Aides 121) Social Security(030-060-6537-6553-0201) 122) State Retirement (030-060-6537-6553-0202) 123) Health Insurance (030-060-6537-6553-0204) $ 88,123 43,891 65,463 51,224 40,814 3,122 16,678 126,073 5,000 2,000 22,000 6,000 44,970 3,440 5,136 2,383 2,249 1,200 7OO 42,533 3,254 4,853 2,383 2,127 1,200 700 80,671 6,171 9,205 4,765 4,034 7OO 2,800 26,660 16,511 3,303 1,884 4,765 124) Purchased Services 125) Tuition 126) Field Trips 127) Other Costs 128) Supplies 129) Equipment 130) Teachers 131) Counselor 132) Inservice 133) Aides 134) 135) 143) 144) 145) 030-060-6537-6553-0311) 030-060-6537-6553-0382} 030-060-6537-6553-0583) 030-060-6537-6553-0586) 030-060-6537-6553-0614) 030-060-6537-6553-0821) 030-060-6784-6450-0121) 030-060-6784-6450-0123) 030-060-6784-6450-0129) 030-060-6784-6450-0141) Social Security(030-060-6784-6450-0201) State Retirement 136) Health Insurance 137) Instructional Travel 138) Instructional Supplies (030-060-6784-6450-0614) 139) Clerical (030-060-6784-6550-0151) 140) Social Security(030-060-6784-6550-0201) 141) State Retirement (030-060-6784-6550-0202) 142) Health Insurance (030-060-6784-6550-0204) Coordinator (030-060-6785-6138-0121) Social Security(030-060-6785-6138-0201) 146) 147) 148) 149) 150) 151) State Retirement Health Insurance Part Time Instructors Travel Teachers (030-060-6784-6450-0202) (030-060-6784-6450-0204} (030-060-6784-6450-0551) (030-060-6785-6138-0202) (030-060-6785-6138-0204) (030-060-6785-6138-0313) (030-060-6785-6138-0551) (030-060-6786-6138-0121) Social Security(030-060-6786-6138-0201) State Retirement (030-060-6786-6138-0202) 152) Health Insurance (030-060-6786-6138-0204) 153) Technic&l Education Equipment (030-060-6786-6138-0821) 154) Trades Equipment (030-060-6786-6138-0821) 155) Business Education Equipment (030-060-6786-6138-0826) 156) Specialist (030-060-6787-6351-0124) 157) Clerical (030-060-6787-6351-0151) 158) Social Security(030-060-6787-6351-0201) 159) Retirement (030-060-6787-6381-0202) 160) Health Insurance (030-060-6787-6351-0204) 161) Communications (030-060-6787-6351-0523) 162) Travel (030-060-6787-6351-0551) $ 6,000 29,800 1,050 6,550 11,049 7,934 69,243 1,140 2,448 4,657 5,086 5,340 2,382 2,000 404 12,983 993 1,481 2,383 51,754 11,846 5,905 2,383 40,000 1,000 153,255 11,724 17,485 11,911 50,000 17,637 50,000 18,050 5,564 1,807 635 1,000 2,044 3,400 163) Supplies 164) Contracted Services 165) Contracted Services 166) Guidance Counselors 167) Teacher Aides 168) 169) 17o) 171 172 173 174 175 176 177 (030-060-6787-6351-0614) (030-060-6788-6550-0313) (030-060-6789-6550-0313) (030-060-6944-6315-0123) (030-060-6944-6315-0141) Social Security(030-060-6944-6315-0201) Retirement Health Insurance Travel Supplies Counselor Inservice Retirement Health Insurance 178) Purchased Services 179) Travel 180) Field Trips 181) Other Charges 182) Supplies 183) School Instructional Technology 184) Instructor/ Liason 185) Tutors (030-060-6944-6315-0202) (030-060-6944-6315-0204) (030-060-6944-6315-0551) (030-060-6944-6315-0614) (030-060-6946-6306-0123) (030-060-6946-6306-0129) Social Security(030-060-6946-6306-0201) (030-060-6946-6306-0202) (030-060-6946-6306-0204) (030-060-6946-6306-0313) (030-060-6946-6306-0551) (030-060-6946-6306-0583) (030-060-6946-6306-0587) (030-060-6946-6306-0614) (030-060-6947-6002-0826) (030-060-6948-6000-0121) (030-060-6948-6000-0141) 186) Social Security(030-060-6948-6000-0201) 187) Retirement (030-060-6948-6000-0202) 188) Health Insurance (030-060-6948-6000-0203) 189) Pupil Transportation(030-060-6948-6000-0583) 190) Director of Grants (030-060-6949-6307-0114) 191) Soci&I Security(030-060-6949-6307-0201) 192) Retirement 193) Heal~/~ InslT~&~ce 194) Suppliem 195) Retirement 196) Matching Funds 197) Matching Funds 198) Tuition - In State 199) Matching Funds 200) Transfer to (030-060-6949-6307-0202) (030-060-6949-6307-0204) (030-060-6949-6307-0614) (030-060-6001-6000-0202) (030-060-6001-6346-0588) (030-060-6001-6450-0588) (030-060-6001-6229-0382) (030-060-6007-6998-0588) School MY Fund(030-060-6007-6999-0911) 201) Federal Grant Receipts (030-060-6154-1102) 202) Federal Grant Receipts (030-060-6240-1102) $ 2,500 24,933 90,250 168,333 26,379 14,896 22,216 21,443 2,000 1,029 16,583 2,000 2,454 1,892 1,191 1,203 1,000 7,000 2,000 2,011 842,000 27,493 7,680 2,691 3,137 2,383 10,584 50,912 3,895 5,810 2,383 1,000 ( 47,757) (266,032) ( 22,600) ( 12,400) ( 56,980) 405,769 2,596,775 122,503 203) Local Match (030-060-6240-1101) $ 47,757 204) Federal Grant ReceiPts (030-060-6241-1102) 66,409 205) State Grant -Receipts (030-060-6310-1100) 343,197 206) Local Match (030-060-6310-1101) 323,012 207) Fees (030-060-6310-1103) 277,296 208) State Grant Receipts (030-060-6533-1100) 100,000 209} Federal Grant Receipts (030-060-6533-1102) 856,000 210) State Grant Receipts (030-060-6534-1100) 60,078 211) State Grant ReceiPts (030-060-6535-1100) 57,050 212) State Grant Receipts (030-060-6536-1100) 108,346 213) Federal Grant Receipts (030-060-6537-1102) 115,506 214) Local Match (030-060-6784-1101) 22,600 215) Federal Grant Receipts (030-060-6784-1102) 87,940 216) State Grant Receipts (030-060-6785-1100) 43,500 217) Fees (030-060-6785-1103) 69,388 218) Federal Grant Receipts (030-060-6786-1102) 312,012 219) State Grant Receipts (030-060-6787-1100) 35,000 220) Federal Grant Receipts (030-060-6788-1102) 24,933 221) Federal Grant Receipts (030-060-6789-1102) 90,250 222) State Grant Receipts (030-060-6944-1100) 256,296 223) Federal Grant Receipts (030-060-6946-1102) 37,334 224) State Grant -Receipts (030-060-6947-1100) 842,000 225) Lo¢&I Match (030-060-6948-1101) 12,400 226) Feder&l Grant Receipts (030-060-6948-1102) 41,568 227) Feder&l Grant Receipt& (030-060-6949-1102) 64,000 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 17, 1996 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJEGI~. School Board Requests for the Appropriation of School Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate funds for Fiscal Year 1995-1996 and Fiscal Year 1996-1997. This will be accomplished by submitting two budget ordinances. Budget Ordinance FY95-96: This report will appropriate funding for three grants in the School Fund. These grants are funded with 100o/6 federal funds and contributions. This report is also transferring $50,000 from the School Board Contingency account to the School Plant's Electricity account. An unusually high number of heating and cooling degree days has caused the need for additional funds. Budget Ordinance FY96-97: This report will appropriate funding for twenty grants in the School Fund. These grants are funded with federal and state funds and fees. In addition to these funding sources, the Title VI, Governor's School, Adult Basic Education, and Homeless Assistance Program require local matches for a total of $405,769. Funding for the local matches is available in the following accounts: Title VI: Retirement (030-060-6001-6000-0202) $ 47,757 Governor's School: Matching Funds Matching Funds (030-060-6001-6346-0588) (030-060-6007-6998-0588) $266,032 56,980 Adult Basic Education: Matching Funds (030-060-6001-6450-0588) $ 22,600 Homeless Assistance Program: Tuition In-State (030-060-6001-6229-0382) $ 12,400 Honorable Mayor and Members of City Council Page 2 June 17, 1996 We recommend that you concur with this request of the School Board. JDG/ICF/bls Attachments c: Ila Farris, Senior Accountant Director of Finance ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Summer Youth Employment 1996 6451 030-060-6451-6449-0121 030-060-6451-6449-0201 030-060-6451-6449-0551 030-060-6451-6449.0614 030-060-6451-6549.0129 Appropriation Unit X4H Teachers $ 12,750.00 21.1% Social Secunty 975.00 1.6% Travel 7,120.00 11.8% Instructional Supplies 3,583.00 6.0% Student Participant Allowances 35,913.00 59.5% $ 60,541.00 100.0% 030-0606451-1102 Federal Grant Receipts $ 60,341.00 100.0% The Summer Youth Employment program for the summer of 1996 will provide training and hands-on experience for building trades students. The program will be one hundred percent reimbursed by federal funds, and will end September 30, 1996. This is a continuing program. June 11, 1996 ROANOKE CiTY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Thurman Foundation For Childran Grant 8943 030-060-6943-6100-0129 030-060-6943-6100-0201 030-060-6943-6100-0583 030-060-6943-6100-0602 030-060-6943-6100-0614 030-060-6943-6100-0617 Appropriation Unit X91 030-060-6943-1103 Teacher Stipends $ 4,087.00 68.1% Social Secunty 313.00 5.2 % Field Tdps 500.00 8.3 % Food 100.00 1.7 % Instmctionel Supplies 500.00 8.3 % Training Materials 500.00 8.3 % $ 6,000.00 100.0 % Contribution $ 6,000.00 100.0 % The Thurman Foundation For Children Grant will support the activities of the Partners for Success program, which is designed to en~ourage college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. Thurman Foundation funds will provide for teacher campus visits and leadership training for participants. The $6,000 contribution must be expended by December 31, 1996. This is a new grant. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Project Success Program 6931 030-060-6931-6100-0312 Appropriation Unit XgO 030-060-6931-1103 Tuition $ 9,250.00 100.0 % Contribution $ 9,250.00 100.0 % The Project Success program will utilize contributions to establish a joint venture between Roanoke City Schools, area colleges and area businesses. The program is designed to encourage college preparation of eighth grade students who show academic promise but would be unlikely to consider advanced studies without intervention. Students will participate in summer sessions of academic enrichment and will continue to participate in eXpanded activities until they graduate from the school system. This additional appropriation request represents contributions received from the private sector to support the initiative. This is a continuing program. June 11,1996 '1 C. Nelson Hams, Chairman Marilyn L. Curtis, Vice Chairman Charles W. Day Ioke Marsha W. Ellison Melinda J. Payne Dr. Finn D. Pincus John H. Saunters Dr. E. Wayne Hams, Superintendent June S. Nolley, Clerk of the Board City .School DoQrd P. 0 .Box 13145, Roanoke, Virginia 24031 · S40-981-2381 · Fax:. 540-981-2951 June 12, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Hembers of Council: As the result of official School Board .',ction at its June I I meeting, the School Board respectfully requests City Council to approve a transfer of School Board contingency funds to the School Plants electricity account to meet the utility needs of the district through the end of the current fiscal year. An unusally high number of heating and cooling degree days has caused the need for the additional funds. The Board appreciates the approval of this request. Sincerely, ~lley, C~ Clerk of the Board re Eno. cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Mr. Richard L Kelley Mr. William L Murray, Jr. Mr. Kenneth F. Mundy ~Ir. W. Robert Herbert )Mr. Wilburn C. Dibling ¥~Mr. James D. Grisso Mrs. Ila Farris (with accounting details) Excellence in Education, C. Nelson Harris, Chairman Manlyn L. Curtis, Vice Chairman Charles W. Day Marsha W. Ellison Melinda J. Payne Dr. Finn D. Pincus x,-Raanoke City School Board P. 0 .Box 13145, Roanoke, Virginia 24031 · 540-981-2381 · Fax:. 540-981-2951 John H. Saunclers Dr. E. Wayne Hams, Superintendent June S. Nolley, CIerk of the Board June 12, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 2401 I Dear Members of Council: As the result of official School Board action at its June I I meeting, the School Board respectfully requests City Council to appropriate funds to the following 1995-96 school grants: Grant No. 6451 - $60,341.00 for the Summer Youth Employment Program to provide training and hands-on experience for building trades students. The program will be one hundred percent reimbursed by federal funds. This is a continuing program. Grant No. 6931 - $9,250.00 for the Project Success Program to utilize additional contributions from the private section to establish a joint venture between Roanoke City Schools, area colleges, and area businesses. Students will participate in summer sessions of academic enrichment and will continue to participate in expanded activities until they graduate from the school system. This is a continuing program. Grant No. 6943 - $6,000.00 for the Thurman Foundation for Children program which will support the activities of the Partners for Success program. The funds will provide for teacher campus visits and leadership training for participants. The funds must be expended by December 3 I, 1996. This is a new grant. The following school grants are for 1996-97: Grant No. 6154 - $2,596,775.00 for the Tide I Winter Program to provide remedial reading, language arts, and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds. This is a continuing prog~m. Grant No. 6240 - $170.260.00 for the Tide VI program to provide funds for the implementation of innovative instructional programs in the school district and to provide visiting teacher services. The program will be reimbursed by federal funds in the amount of $122,503 and local match in the amount of $47,757. This is a continuing program. Excellence in Education Members of Council Page 2 June 12, 1996 Grant No. 6241 - $66,409.00 for the Eisenhower Title 11 Program to provide for activities to improve the skills and knowledge of mathematics, science and technology teachers while facilitating greater communication and collaboration between disciplines and across grade levels. The program will be reimbursed one hundred percent by federal funds. This is a continuing program. Grant No. 6310 - $943,505.00 for the Governor's School Program to provide instruction in science and math to high school students. The program will be supported by state funds and tuition collected from participating school districts. This is a continuing program. Grant No. 6533 - $956,000.00 for the Flow-Through Program to provide aid for the education and guidance of handicapped students. The program will be one hundred percent reimbursed by state and federal funds. This is a continuing program. Grant No. 6534 - $60,078.00 for the Child Development Clinic Program to provide funds for the salary and expenses of the educational coordinator at the clinic. One hundred percent of expenses are reimbursed by state funds. This is a continuing program. Grant No. 6535 - $57,050.00 for the Child Specialty Services Program to provide funds for the salary and expenses of the educational coordinator, The program is one hundred percent reimbursed by state funds. This is a continuing program. Grant No. 6536 - $108,346.00 for the Juvenile Detention Home Program to provide funds for the salary and expenses of the two educational coordinators. The program is one hundred percent reimbursed by state funds. This is a continuing program. Grant No. 6537 - $115,506.00 for the Preschool Incentive Program to provide orientation and evaluation for handicapped students who will be entering the public' school system for the first time during the fall. The program will be one hundred percent reimbursed by federal funds. This is a continuing program. Grant No. 6784 - $ I 10,540.00 for the Adult Basic Education Program to provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $87,940 with matching funds totaling $22,600. This is a continuing program. Grant No. 6785 - $112,888.00 for the Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the program. Revenue will be provided by state funds and fees paid by participants. This is a continuing program. Members of Council Page 3 June 12, 1996 Grant No. 6785 - $112,888.00 for the Apprenticeship Program to provide on-the-job and classroom vocational instruction for students in the program. Revenue will be provided by state funds and fees paid by participants. This is a continuing program. Grant No. 6786 - $312,012.00 for the Perkins Act Program to provide funds for vocational instructors and equipment. One hundred percent of expenditures will be reimbursed by federal funds. This is a continuing program. Grant No. 6787. $35,000.00 for the Regional Education Specialist Program to provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district which includes the Cities of Roanoke, Salem, Covington, and Clifton Forge and the Counties of Roanoke, Craig Botetourt, and Alleghany. One hundred percent of the expenditures will be reimbursed by state funds. This is a continuing program. Grant No. 6788 - $24,933.00 for the Adult Education in the Jails Program to provide pass-through funds to be used for instruction to inmates in the Roanoke City and Roanoke County jails to aid in their acquisition of the GED certificate. Expenditures will be reimbursed one hundred percent by federal funds. This is a continuing program. Grant No. 6789 - $90,250.00 for the Regional Adult Literacy (TAP) Program to provide funds for the administration of adult literacy programs in Alleghany County, Roanoke County, and the Cities of Covington, Clifton Forge, and Salem. The program will be subcontracted through TAP, and federal funds will pass through the Roanoke City Schools. This is a continuing program. Grant No. 6944 - $256,296.00 for the Project YES (Youth Experiencing Success) Program to identify, assess, evaluate, and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program is reimbursed one hundred perce, nt by state funds. This is a continuing program. Grant No. 6946 - $37,334.00 for the Drug Free Schools Program to provide funding for a student assistance counselor at the secondary level to work with substance abuse issues. One hundred percent of expenditures will be reimbursed by federal funds. This is a continuing prog~m. Grant No. 6947 - $842,000.00 in state bond funds issued by the Virginia Department of Education to purchase school instructional technology equipment. One hundred percent of the program outlays will be reimbursed by the state bond funds. This is a continuing program. Members of Council Page 4 June 12, 1996 Grant No. 6948 - $53,968.00 for the Homeless Assistance Program to provide instructional services to homeless students. The program will be reimbursed by federal funds totaling $5 I, 568 with a local match in the amount of $12,400. This is a continuing program. Grant No. 6949 - $64,000.00 for the Grants Management Program to provide funding for the salary and fringe benefits of the Director of Grants. Expenditures will be one hundred percent reimbursed by federal funds. This is a continuing program. The Board appreciates the approval of these requests. Sincerely, Clerk of the Board I'e Enc. cc: Rev. C. Nelson Harris Dr. E Wayne Harris Mr, PJchard L Kelley Mr. William L Murray. Jr. Mr. Kenneth F. Mundy Mr. W, Robert Herbert Mr. Wilburn C. Dibling ~{~r, James D. Grisso rs. Ila Farris (with accounting details) ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Title I Winter, 12497-1 6154 030-060-6154.-6000-0121 030-060-6154-6000-0124 030-060-6154-6000-0141 030-060-6154-6000-0129 030-060-6154-6000-0201 030-060-6154-6000-0202 030-060-6154-6000-0204 030-060-6154-6000-0614 030-060-6154-6000-0821 030-060-6154-6200-0114 030-060-6154-6200-0124 030-060-6154-6200-0138 030-0606154-6200-0151 030-060-6154-6200-0201 030-060-6154-8200-0202 030-060-6154-6200-0204 030-060-6154-6200-0212 030-060-6154-6200-0332 030-060-6154-6200-0551 030-060-6154-6200-0583 030-060-6154-6200-0584 030-060-6154-6200-0585 030-060-6154-6200-0586 030-060-6154-6200-0587 030-060-6154-6200-0601 030-060-6154-6200-0602 030-060-6154-6200-0821 Appropriation Unit XI 1 Elementary TeAchers CcenJinators Teacher Aides Extended Day/IEP Supplements Social Security Retirement Health Insurance Instructional Supplies Instructional Equipment Administrator Parent Involvement Coordinator Evaluation Specialist Cledcel Societ Security Retirement Health Insurance Indimct Costs Maintenance & Repair Travel Transportation Services Evaluation Parent Involvement Homeless/Neglected Mateduis Dissemination Administrative Supplies Food Equipment $ 1,180,635.00 45.5% 75,038.00 2.9% 249,967.00 9.6% 43,760.00 1.7% 118,528.00 4.8% 171,793.00 6.6% 148,906.00 5.7% 51,800.00 2.0% 55,576.00 2.1% 56,975.00 2.2% 46,763.00 1.8% 26,196.00 1.0% 18,553.00 0.7% 9,523.00 0.3% 14,204.00 0.5% 9,530.00 0.4% 51 ,I08.00 2.0% 25,000.00 0.1% 2,500.00 0.1% 126,983.00 4.9% 24,150.00 0.9% 18,975.00 0.7% 38,050.00 1.4% 12,000.00 0.5% 2,500.00 0.1% 6,620.00 0.3% 11,142.00 0.4% $ 2,596,775.00 100.0% 030-060-6154-1102 Federal Grant Receipts $ 2,596,775.00 100.0% The Title I Winter Program will pnwide remedial reading, language arts and mathematics instruction for students in targeted schools. The program is one hundred percent reimbursed by federal funds and will end June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST TitJe VI ~-g7 824O 030-060-6240-6231-0123 030-060-6240-6231-0201 030-060-6240-6231-0202 030-060-6240-6231-0204 030-060-6240-6318.-0613 030-060.6240-6665-0114 030-060-6240-6665-0201 030-060-6240-6665-0202 030.-060-6240-6665-0204 Appropriation Unit X2G 030-060-6240-1101 030-060-6240-1102 Visiting Teachem $ 105,570.00 62.0% Social Security 8,076.00 4.7% Retirement 12,046.00 7.1% Health Insumnca 5,956.00 3.5% Instructional Materials 3,504.00 2.1% Director, ReseamlVTesting/Evaluation 28,488.00 16.7% Social Security 2,179.00 1.3% Ratimment 3,250.00 1.9% Health Insurance 1,191.00 0.7% $ 170,260.00 100.0% Local Match Federal Grant Receipts $ 47,757.00 28.0% 122,503.00 72.0% $ 170,260.00 100.0% The 1996-97 Title VI program will provide funds for the implementation of innovative instructional programs in the school.district and to provide visiting teacher sewices. The program will be reimbursed by federal funds in the amount of $122,503 and local match in the amount of $47,757 provided from account 030-060-6001-6000-0202. The program will end June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Eiesnhower Project TItle II ~-g7 624t 030-060-6241-6308-0021 030-060-6241-6308-0587 030-060-6241-6308-0201 030-060-6241-6308-0554 030-060-6241-6300-0614 030-060-6241-6308-0821 030-060-6241-6308-0587 Appropriation Unit X2H Substitute Teachers $ 7,785.00 11.7% Tuition Assistance/Training/Curt. Dev. 17,580.00 26.5% Social Secu~ty 595.00 0.9% Travel 28,259.00 42.6% Instructional Materials 6,520.00 9.8% Equipment 5,100.00 7.7% Tuition Assistance, Pdvate School 570.00 0.8% $ 66,409.00 100.0% 030-060-6241-1102 Federal Grant Receipts $ 66,409.00 100.0% The 1996-97 Eisenhower T'~e II program will provide for activities to improve the skills and knowledge of mathematics, science and technology teachers while facilitating greater communication and collaboration between disciplines and across grade levels. The program will be reimbursed one hundred percent by federal funds and will end September 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Governor's School 6310 030-060-6310-6146-0121 030-060-6310-6146-0021 030.060-6310.6146-0129 030.060-6310-6146-0201 030-060-6310-6146-0202 030-060-6310-6146-0204 030-060-6310-6146-0551 030.060-6310-6146-0554 030-060-6310-6146-0583 030060-6310-6146-0613 030.060-6310-6146-0614 030.060-6310-6319-0125 030-060-6310-6319-0151 030-060-6310-6319-0201 030.060-6310-6319-0202 030-060-6310-6319-0204 030.060-6310-6319-0321 030-060-6310-631 9-0551 030-060-6310-6319-0554 030-060-6310-6319-0601 030-060-6310-6346-0129 030-060-6310-6346-0332 030-060-6310-6346-0351 030-060-6310-6346-0381 030-060-6310-634643613 030.060-6310-6346-0614 030-060-6310-6346-0615 030-060-6310-6346-0821 030-060-6310-6681-0192 030-060-6310-6681-0201 030-060-6310-6681-0203 030-060-6310-6681-0204 030-060-6310-6681-0511 Teachers Substitute Teachers Outreach/Intercession/Mentorship Social Security State Retirement Health Insurance Local Travel Conference Travel Field Trips Textbooks Software Director Clerical Social Security Retirement Health Insurance Temporary Clerical Support Local Travel Conference Travel Administrative Supplies Inservice Service Contracts Instructional Technology Purchased Services Library Materials Instructional Supplies Other Materials Equipment Custodian Social Security City Retirement Health Insurance Electrical Service 486,135.00 2,114.00 9,709.00 38,551.00 55,468.00 28,590.00 390.00 1,401.00 1,173.00 4,779.00 2,603.00 66,250.00 24,317.00 6,928.00 10,334.00 4,765.00 9,984.00 508.00 827.00 6,242.00 2,789.00 7,008.00 11,770.00 8.811.00 214.00 26,241.00 6,479.00 9,804.00 16,402.00 1,255.00 1,886.00 2,383.00 15,000.00 51.5% 0.2% 1.0% 4.1% 5.9% 3.0% 0.1% 0.1% 0.1% 0.5% 0.3% 7.0% 2.6% 0.7% 1.1% 0.5% 1.1% 0.1% 0.1% 0.7% 0.3% 0.7% 1.2% 0.9% 0.1% 2.8% 0.7% 1.0% 1.7% 0.1% 0.2% 0.2% 1.6% June 11, 1996 Page 1 030.060.6310.6681-0512 030-060-6310-6681-0523 030-060.6310.6681-0608 030-0606310-6681-0802 030-060-6310-6998-0901 030-060-631 0-6998-0902 Appropriation Unit X3J Natural Gas Service Telecommunications Maintenance Supplies Furniture Replacement Principal Repaym. ent Interest on Debt 500.00 0.1% 6,760.00 0.7% 6,350.00 0.7% 1,805.00 0.2% 38,500.00 4.1% 18,480.00 2.0% $ 943,505.00 100.0% 030-060-631 0.11 O0 030.060-6310-1101 030.060-631 0-1103 State Grant Receipts $ 343,197.00 36.4% Local Match 323,012.00 34.2% Fees 277,296.00 29.4% $ 943,505.00 100.0% The 1996-97 Governor's School program will provide instruction in science and math to high school students. The program will be supported by state funds and tuition collected from participating school districts. Tuition from Roanoke City will be transferred from account 030-060-6346.0588 ($266,032) and 030-060-6007-6998-0588 ($56,980). The program will end June 30, 1997. This is a continuing program. June 11, 1996 Page 2 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Flow Through 96-97 6833 030060-6533-6453-0121 030-060-6533-6453-0124 030-060-6533-6453-0132 030-060-6533-6453-0141 030-060-6533-6453-0201 030-060-6533-6453-0202 030-060-6533-6453-0204 030-060-6533-6553-0142 030-060-6533-6553-0201 030-060-6533-6553-0204 030-060-6533-6553-0311 030-060-6533-6553-0554 030-0606533-6553-0587 030-060-6533-6553-0614 030-060-6533-6553-0821 Appropriation Unit XSW Teachers $ 363,863.00 38.1% Coordinators 103,585.00 10.9% Psychologist 18,164.00 1.9% Classroom Aides 88,123.00 9.2% Social Security 43,891.00 4.6% State Retirement 65,463.00 6.8% Health Insurance 51,224.00 5.4% Bus Aides 40,814.00 4.3% Social Security 3,122.00 0.3% Health Insurance 16,678.00 1.7% Contracted Health Services 126,073.00 13.2% Travel 5,000.00 0.5% Inservice 2,000.00 0.2% Supplies 22,000.00 2.3% Equipment 6,000.00 0.6% $ g56,000.00 100.0% 030-060-6533-11 O0 030-060-6533-1102 State Grant Receipts Federal Grant Receipts $ 100,000.00 10.5% 856,000.00 89.5% $ 958,000.00 100.0% The 1996-97 Flow Through program will provide aid for the education and guidance of handicapped students. The program will be one hundred percent reimbursed by state and federal funds, and will end June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Child Development Clinic 96-97 86,14 030-060-6534-.6554-0138 030-0606534-6554-0201 030-060..6534.-6554-0202 030-060-6534-6554-0204 030-060-6534-6554-0212 030-060-6534..6554-0614 030-060-6534-6554-0821 Appropri~ion Unit XSX Educational Coordinator $ 44,970.00 74.9% Social Secunty 3,440.00 5.7% State Retirement 5,136.00 8.5% Health Insurance 2,383.00 4.0% Indirect Costs 2,249.00 3.7% Travel 1,200.00 2.0% Supplies 700.00 1.2% $ 60,078.00 100.0% 030-060-6534-1100 State GrantReceipts $ 60,078.00 100.0% The 1996-97 Child Development Clinic program will provide funds for the sela~ and expenses of the educational coordinator at the clinic. One hundred percent of expenses am reimbumed by state funds. The program will operate July 1, 1996 through June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Child Specialty Services 96-97 6636 030-080-6535.6554-0138 030-060-6535-6554-0201 030-060-6535-6554-0202 030-060-6535-6554-0204 030-080-6535.6554-0212 030-080..6535-6554-08 14 030-060-6535-6554-0821 Appropriation Unit XSY Educational Coordinator $ 42,533,00 74.6% Social Security 3,254.00 5.7% State Retirement 4,853.00 8.5% Health Insurance 2,383.00 4.2% Indirect Costs 2,127.00 3.7% Travel 1,200,00 2.1% Supplies 700.00 1.2% $ 57,050.00 100.0% 030-080-6535-1100 State Grant Receipts $ 57,050.00 100.0% The 1996-97 Child Specialty Services program will provide funds for the salary and expenses of the educetional coordinator. One hundred percent of expenses are reimbursed by state funds. The program will operate July 1, 1996 through June 30, 1997. This is a continuing prugmm. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Juvenile Detention Home 96-97 $636 030-060-6536-6554-0138 030-060-6536-6554-0201 030-060-6536-6554-0202 030-060-6530-6554-0204 030-060-6536-6554-0212 030-060-6536-6554-0614 030-060-6536-6554-0821 Appropriation Unit X5Z Educational Coordinators $ 80,671.00 74.2% Social Security 6,171.00 5.7% State Retirement 9,205.00 8.3% Health Insurance 4,765.00 4.6% Indirect Costs 4,034.00 3.7% Travel 700.00 0.7% Supldies 2,800.00 2.7% $ 108,346.00 100.0% 030-0606535-1100 State Grant Receipts $ 108,346.00 100.0% The 1996-97 Juvenile Detention Home program will provide funds for the salary and expenses of the two educational coordinators. One hundred percent of expenses are reimbursed by state funds. The program will operate July 1, 1996 through June 30, 1997. This is a continuing program. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Preschool Incentive 96-97 5837 030-060-6537-6553-0129 030-060-6537-6553-0141 030-060-6537-6553-0201 030-060-6537-6553-0202 030-060-6537-6553-0204 030-060-6537-6553-0311 030-060-6537-6553-0382 030-060-6537-6553-0583 030-060-6537-6553-0586 030-060-6537-6553-0614 030-060-6537-6553-0821 Appropriation Unit X51 030-060-6537-1102 Diagnostic Services $ 26,660.00 23.1% Teacher Aides 16,511.00 14.3% Social Sec. 3,303.00 2.9% State Ret. 1,884.00 1.6% Health Insurance 4,765.00 4.1% Purchased Services 6,000.00 5.2% Tuition 29,800.00 25.8% Fielri Ttdps 1,050.00 0.9% Other Costs 6,550.00 5.7% Supplies 11,049.00 9.5% Equipment 7,934.00 6.9% $ 115,506.00 100.0% Fndeml Grant Receipts $ 115,506.00 100.0% The 1996-97 Preschool Incentive Program will provide orientation and evaluation for handicapped students who will be entering the public school system for the first time during the fall. Instructional equipment purchases will include classroom equipment and outdoor play structures. The program will be reimbursed one hundred percent by federal funds and will end Seplember 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CiTY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUI~$T Adult Basic Education 98-97 8784 030-060-6784-6450-0121 030.060-6784-6450-0123 030-060.6784-6450-0129 030.060-6784-6450-0141 030-060-6784-6450-0201 030-060-6784-6450-0202 030-060-6784-6450-0204 030-0606784-.6450-0551 030-060-6784-6450-0614 030-060-6784-6550-0151 030-060-6784-6550-0201 030-060-6784-6550-0202 030-060-6784-6550-0204 Appropriation Unit X76 Teachers $ 69,243.00 62.7% Counselor 1,140.00 1.0% Inservice 2,448.00 2.2% Aides 4,657.00 4.2% Social Security 5,086.00 4.6% State Retirement 5,340.00 4.8% Health Insurance 2,382.00 2.2% Instructional Travel 2,000.00 1.8% Instructional Supplies 404.00 0.4% Cledcal 12,983.00 11.7% Social Security 993.00 0.9% State Retirement 1,481.00 1.3% Health Insurance 2,383.00 2.2% $ 110,540.00 100.0% 030-060-6784-1101 030-060-6784-1102 Local Match Federal Grant Receipts $ 22,600.00 20.4% 87,940.00 79.6% $ 110,540.00 100.0% The 1996-97 Adult Basic Education program will provide funds for the education of adults who have not completed high school. The program will be reimbursed by federal funds in the amount of $87,940. Matching funds will be provided from account 030-060-6001-6450-0588 in the amount of $22,600. The program will end June 30, 1997. This is a continuing program. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginie APPROPRIATION REQUEST Apprenticeship 96-97 6786 030-060-6785-6138-0121 030-060-6785-6135-0201 030.060.6785-6138-0202 030-060-6785-6138-0204 030-060-6785-6138-0313 030-060-6785-6138-0561 Appropriation Unit X77 Coordinator $ 51,754.00 45.9% Social Security 11,846.00 10.5% State Retirement 5,905.00 5.2% Health Insurance 2,383.00 2.1% Part Time Instructors 40,000.00 35.4% Travel 1,000.00 0.9% $ 112,888.00 100.0% 030-060-6785-1100 030-060-6785-1103 State Grant Receipls $ 43,500.00 38.5% Fees 69,388.00 60.5% $ 112,888.00 100.0% The 1996-97 Apprenticeship program will provide on-the-job and classroom vocational instruction for students in the apprenticeship program. Revenue will be provided by state funds and fees paid by participants. The program will end June 30, 1997. This is a continuing program. June 11 ,'1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Perkins Act Funds g6-g7 6786 030-060-6786-6138-0121 030.080.6786-6138-0201 030-060-6786-6138-0202 030-060.6786-6138-0204 030-060-6786-6138-0821 030-080-6786-6138-0821 030-060-6786-6138-0826 Appropriation Unit X78 Teachers Social Security State Retirement Health Insurance Technical Education Equipment Trades Equipment Business Education Equipment $ 153,255.00 49.1% 11,724.00 3.8% 17,485.00 5.6% 11,911.08 3.8% 50,000.00 16.0% 17,637.00 5.7% 50,000.00 16.0% $ 312,012.00 100.0% 030-080-6786-1102 Federal Grant Receipts $ 312,012.00 100.0% The 1996-97 Perkins Act program will provide funds for vocational instructors and equipment. One hundred percent of expenditures will be mimburaed by federal funds. The program will end June 30, 1997. This is a continuing prngmm. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Regional Adult Education Specialist 96-97 6787 030-060-6787-6351-0124 030-060-6787-6351-0151 030-060-6787-6351-0201 030-060-6787-6351-0202 030-060-6787-6351-0204 030-060-6787-6351-0523 030-060-6787-6351-0551 030-060-6787-6351-0614 Appropriation Unit X79 Specialist $ 18,050.00 51.6% Clerical 5,564.00 15.9% Social Security 1,807.00 5.2% Retirement 635.00 1.8% Health Insurance 1,000.00 2.9% Communications 2,044.00 5.8% Travel 3,400.00 9.7% Supplies 2,500.00 7.1% $ 35,000.00 100.0% 030-060-6787-1100 State Grant Receipts $ 35,000.00 100.0% The 1996-97 Regional Education Specialist program will provide ancillary and support services for the Adult Literacy and Basic Education Program in the planning district which includes the Cities of Roanoke, Salem, Covington and Clifton Forge and the Counties of Roanoke, Craig, Botetourt and Alleghany. One hundred percent of expenditures will be reimbursed by state funds. The program will end June 30, 1997. This is a continuing program. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Adult Education in the Jaila 96-97 6788 030-060-6788-6550-0313 Appropriation Unit X7A Contracted Services $ 24,933.00 100.0% 030-060-6788-1102 Federal Grant Receipts $ 24,933.00 100.0% The 1996-97 Adult Education in the Jails program will provide pass-through funds to be used for instruction to inmates in the Roanoke City and Roanoke County Jails to aid in their acquisition of the GED certificate. One hundred percent of expenditures will be reimbursed by federal funds. The program will end June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Regional Adult Utemcy (TAP) 99-97 6789 030-060-6789-6550-0313 Appropriation Unit X7B Contmctad Services $ 90,250.00 100.0% 030-060-6789-1102 Fademl Grant Receipts $ 90,250.00 100.0% The 1996-97 Regional Adult Literacy (TAP) program will provide funds for the administration of adult literacy programs in Allegheny County, Roanoke County and the Cities of Covington, Clifton Forge and Salem. The program will be subcontracted through Total Action Against Poverty (TAP), and federal funds will pass through the Roanoke City Schools. The program will end June 30, 1997. This is a continuing program. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Project YES H-g7 8g44 030-060-67. ~.~3150123 030-060-6944-6315-0141 030-060-6944-6315-0201 030-060-6944-6315-0202 030-060-6944-6315-0204 030-060-6944-6315-0551 030-060-6944-63150614 Appropriation Unit X92 030-060-6944-1100 Guidance Counselors $ 168,333.00 65.6% Teacher Aides 26,379.00 10.3% Social Security 14,896.00 5.8% Retirement 22,216.00 8.7% Health Insurance 21,443.00 8.4% Travel 2,000.00 0.8% Supplies 1,029.00 0.4% $ 256,296.00 100.0% State Grant Receipts $ 256,296.00 100.0% The 1996-97 Project YES (Youth Experiencing Success) program will identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade students who are potential dropouts. The program is reimbursed one hundred percent by state funds. The program will end June 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Drug Free Schoole 96-97 030-060-6946-6306-0123 030.-060-6946-6306-0129 030-060-6946-6306-0201 030-060-6946-6306-0202 030-060-6946-6306-0204 030-060-6946-6306-0313 030-060-6946-6306-0551 030-060-6946-6306-0583 030-060-6946-6306-0587 030-060-6946-6306-0614 Approp~ation Unit X94 030-060-.6946-1102 Counselor $ 16,583.00 44.4% Inservice 2,000.00 5.3% Social Security 2,454.00 6.6% Retirement 1,892.00 5.1% Health Insurance 1,191.00 3.2% Purchased Services 1,203.00 3.2% Travel 1,000.00 2.7% Field Trips 7,000.00 18.7% Other Charges 2,000.00 5.4% Supplies 2,011.00 5.4% $ 37,334.00 100.0% Federal Grant Receipts $ 37,334.00 100.0% The 1996-97 Drug Free Schools program will provide funding for a student assistance counselor at the secondary level to work with substance abuse issues. One hundred percent of expenditures will be reimbursed by federal funds. The program will end September 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia AppRQpRIATION REQUEST School Instructional Technology Funds 96-97 6947 030-060-6947-6002-0826 Appropriation Unit X95 School Instructional Technology 842,000.00 100.0% 030-060-6947-1100 State Bond Funds $ 842,000.00 100.0% State bend funds issued by the Virginia Department of Education have been made available to the Roanoke City Schools to be used for the purchase of school instructional technology equipment. One hundred percent of the program outlays will be reimbursed by the state bend funds and the program will end December 31, 1997. This is a continuing program. June 11,1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APPROPRIATION REQUEST Homeless Assistance Program 9697 894~ 030-060-6948-6000-0121 030-060-6948-6000-0141 030-060-6948-6000-0201 030-060-6948-6000-0202 030-060-6948-6000-0203 030-060-6948-6000-0583 Appropriation Unit X96 030-060-6948-1101 030-060-6948-1102 Instructor/Liason $ 27,493.00 51.0% Tutors 7,680.00 14.2% Social Security 2,691.00 5.0% Retirement 3,137.00 5.8% Health Insurance 2,383.00 4.4% Pupil Transportation 10,584.00 19.6% $ 53,968.00 100.0% Local Match $ 12,400.00 23.0% Federal Grant Receipts 41,568.00 77.0% $ 53,968.00 100.0% The Homeless Assistance program will provide instructional services to homeless students. Local match in the amount of $12,400 will be provided from account number 030-060-6001-6229-0382. The program will be reimbursed in the amount of $51,568 by federal funds and will end September 30, 1997. This is a continuing program. June 11, 1996 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia APP~;OPRIATION REQUEST Grants Management 96-97 6949 030-060-6949-6307-0114 030.060.6949-6307-0201 030.060-6949-6307-0202 030.060-6949-6307-0204 030-060.6949-6307-0614 Appropriation Unit X97 Director of Grants $ 50,912.00 78.9% Social Security 3,895.00 6.1% Retirement 5,810.00 9.4% Health Insurance 2,383.00 3.9% Supplies 1,000.00 1.6% $ 64,000.00 100.0% 030-060-6949-1102 F~emlGmntRe~ipts $ 64,000.00 100.0% The 1996-97 Grants Management program will provide funding for the salary and fdnge benef'~ of the Director of Grants. Expenditures will be one hundred percent reimbursed by federal funds. The program will end June 30, 1997. This is a continuing program. June 11 1996 June 17, 1996 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for Closeout of Grants We have reviewed the attached request to close out 42 grants for the School Board. This request is to close out grant programs which have been completed. We recommend that you concur with this request of the School Board. JDG/ICF/bls Attachments Director of Finance c: Ila Fan-is, Senior Accountant '~1 C. Nelson Hams, Chairman Madlyn L. Curtis, Vice Chairman Charles W. Day fRoanoke City School Board Marsha W. Ellison Melinda J. Payne Dr. Finn D. Pincus John H. Saunders Dr. E. Wayne Hams, Superintendent June S. Nolley, Clerk of the Board P. O .Box 13145, Roanoke, Virginia 24031 · 540-981-2381 · Fax:. 540-981-2951 June 12, 1996 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its June I I meeting, the Board respectfully requests City Council to close out forty-two school grants that have been completed. Total outlays for the grants amounted to $10,893,311.45. Revenue was provided for the grants as follows: Federal Funds $8,414,909.56 State Funds 1,140,687.93 Fees 282,139.25 Local Hatch 1,055,574.71 The Board appreciates the approval of this request. Sincerely, . Nolley, CPS Clerk of the Board re cc: Rev. C. Nelson Harris Dr. E. Wayne Harris Hr. Richard L Kelley Mr. William L Hurray Hr. Kenneth F. Mundy Hr. W. Robert Herbert PIr. Wilburn C. Dibling ~l~lr. James D. Grisso rs. Ila Farris (with accounting details) Excellence in Education ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANTs The forty two grants listed below have been completed and should be closed. Total outlays for the grants amounted to $10,893,311.45. Federal funds in the amount of $8,414,909.56, state funds in the amount of $1,140,687.93, fees in the amount of $282,139.25, and local match in the amount of $1,055,574.71 provided revenue for the grants. Grant Appr. Page Number Desc~pticn Unit Amount Number 030-060-6142 ChapterIPra-KExpansien94 XIU $ 24,36920 3 030-060-6145 Chapter I V~nter 124,.95-1 XlV 2,156,357.82 4 030-060-6145 Chapter I Program Assistance 95 X1W 21,607.31 5 030-060-6147 Chapter I Summer 124-95-2 X1V 95,027.70 6 030-060-6148 Chapter I Canyover 124-95-3 XlV 212,209.48 7 030-060~234 Chapter II 94 X2A 130,437.62 8 030-680~235 Eisenhower ~, X2B 49,273.10 9 030-060-6236 Chapterl195 X2C 144,897.65 10 030-060-6304 Governor's School 95 X3D 876,795.00 11 030-060-6307 Magnet Sch(x2 95 X3G 3,599,943.00 12 030-060-~.~.". 'l-~le II-A 93-94 X4A 5,329.00 13 030-68(~6446 /Uternafive Education 95 X4C 692,651.11 14 030-060-6447 Opp(xtunity Knocks 95 X4D 5,005.72 15 030-060-6448 Vocational Ed Teen Mother 95 X4E 11,092.00 16 030-060-6449 Summer Youlh Employment 95 X4F 113,189.51 17 030-060-6520 Flow Through 95 XSJ 878,245.00 18 030.060-6521 Child Development Clinic 95 X5K 56,724.09 19 030-060-6522 Child Specialty Sewices 95 XSL 49,280.11 20 030-060-6523 Juvenile Detention Home 95 X5M 90,099.12 21 030-060-6524 Preschoo~ Incentive 95 X5N 70,988.92 22 030-060-6525 Eady Intervention 95 XSO 5,243.30 23 030-060-6767 Adult Basic Educalion 95 X7P 127,719.35 25 030-060-6768 AR:xerttJceship 95 X7Q 165,397.09 26 030-060-6769 Peddns Act 95 X7R 322,331.68 27 030-060-6770 School - to- VVod( Transitional Specialist X7S 27,848.04 28 030-060-6771 Regional Adult Educ. Specialist 95 X7T 33273.04 29 030-060-6772 GED TestJng 95 X7U 9,719.76 30 030-060-6773 Adult Ed in Jails 95 X7V 35,575.92 31 030-060-6774 Regional Adult Uteracy & Basic Educ 95 X7VV 93,282.21 32 June 11, 1996 Page 1 Grant Page Number DescdplJon Amount Nun'~er 03O-O6O-6775 030-06~6906 030-060-6908 030-060-6916 030-060-6919 030-060-6922 030-060~923 03O-06O-6924 030-060-6925 030-060-6926 030060-6927 030-06O-6928 030-06~6930 Volunteer Literacy Program 95 Aviation Magne~ Program Drag Free Schools 94 Hurt Park Tutodal Chess P. am Ploject YES 95 Drag Frae Schools 95 Impact Aid 95 Regional AJtema~ve Education 95 Roanoke River Outreach Pi~ Regional Science Fair 95 Total X7X XgY X91 X99 XgC XgF xgG X9H X91 xgJ XgK XgL XgN 13,500.00 19,9562.1 155,160,00 4,688.83 6,622.66 264,740.00 105,244.00 60,781.00 53,187.00 109,555.00 39,100.00 11,668.00 $ 10,893,311.45 33 34 35 36 37 38 39 40 41 42 43 44 45 June 11, 1996 Page 2 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter I Pre-K Expansion Program 93-94 6142 The Chapter I Pre-K Expansion program for fiscal year 1993-94 expended federal funds in the amount of $23,643.39 and local match in the amount of $725.81 to provide for the extended day program for at t~sk four year olds at Chapter I schools. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XlU should be closed. June 11, 1996 Page 3 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter I Winter 124-9~-1 6146 The Chapter I Winter program for fiscal year 1994-95 expended federal funds in the amount of $2,156,357.82 to provide meding, language arts and mathematics instruction for students in targeted schools. The program ended Decemper 31, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X1V should be closed. June 11, 1996 Page 4 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter I Program Assistance 124-94-4-PI 6146 The Chapter I Program Assistance grant expended federal funds in the amount of $21,607.31 to meet the special education needs of educationally deprived children at targeted Chapter I schools. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XIW should be closed. June 11,1996 Page 5 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter I Summer 124-95-2 6147 The Chapter I Summer program expended federal funds in the amount of $95,027.70 to provide reading, language arts and mathematics instruction for students dudng the summer session. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XlV should be closed. June 11, 1996 Page 6 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter I Carryover 124-96-3 6148 The Chapter I Carryover program for fiscal year 1994-95 expended federal funds in the amount of $212,209.48 to provide reading, language arts and mathematics instruction for students in targeted schools. The program ended December 31, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XIV should be dosed. June 11, 1996 Page 7 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter II 1994 6234 The Chapter II program expended federal funds in the amount of $130,437.62 to provide for the improvement of instructional services in the school district. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X2A should be closed. June 11, 1996 Page 8 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Eisenhower Title II 94 6235 The Eisenhower Title II program expended federal funds in the amount of $49,273.10 to provide for activities to improve the skills and knowledge of mathematics and science teachers and to facilitate greater communication and .collaboration between disciplines and across grade levels. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X2B should be closed. June 11, 1996 Page 9 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chapter II 1995 6236 The Chapter II program expended federal funds in the amount of $114,376.00 and local match in the amount of $30,521.65 to provide for the improvement of instructional services in the school district. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X2C should be closed. June 11, 1996 Page 10 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Governor's School 94-95 93O4 The 1994-95 Governor's School program expended state funds in the amount of $344,934.00, fees from other divisions in the amount of $246,440.00 and local match in the amount of $285,421.00 to provide science and math instruction to high school students from the area surrounding and including Roanoke City. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3D should be closed. June 11, 1996 ' Page 11 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Magnet School 1994-96 6307 The 1994-95 Magnet School program expended federal funds in the amount of $3,599,943.00 to provide for the operation of the Magnet School Programs at the Fleming-Ruffner Magnet Schools. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3G should be closed. June 11, 1996 Page 12 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Title II-A OK Project 93-94 The Title II-A OK program for 1993-94 expended federal funds in the amount of $5,329.00 to provide for adult basic education and preparation for the GED examination. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X4A should be closed. June 11, 1996 Page 13 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Alternative Education 94-95 6446 The Alternative Education program for 1994-95 expended federal funds in the amount of $52,913.70 and local match in the amount of $639,937.41 to provide instruction and guidance services to secondary level students who were at risk of leaving school. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X4C should be closed. June 11, 1996 Page 14 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Opportunity Knocks 94-95 6447 The Opportunity Knocks program for 1994-95 expended federal funds in the amount of $5,005.72 to provide instruction for young adults in preparation for the GED examination. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X4D should be closed June 11, 1996 Page 15 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Vocational Education Teen Mothers 94-95 The Vocational Education Teen Mothers program expended federal funds in the amount of $11,092.00 to provide child care and transportation for students enrolled in the Teen Parent's Employability Development Class. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X4E should be closed. June 11, 1996 Page 16 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Summer Youth Employment t995 6449 The 1995 Summer Youth Employment program expended federal funds in the amount of $113,189.51 to provide training and hands-on experience for building trades students. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X4F should be closed. June 11, 1996 Page 17 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Flow Through 94-95 6520 The 1994-95 Flow Through program expended federal funds in the amount of $778,240.00 and state funds in the amount of $100,000.00 to provide aid for the education and guidance of handicapped students. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XSJ should be closed. June 11, 1996 Page 18 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Child Development Clinic 94-95 6521 The 1994-95 Child Development Clinic program expended state funds in the amount of $56,724.09 to provide for the salary and expenses of the educational coordinator at the clinic. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Apprepdation Unit X5K should be closed. June 11, 1996 Page 19 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Child Specialty Services 94-95 6522 The 1994-95 Child Specialty Services program expended state funds in the amount of $49,280.11 to provide for the salary and expenses of the consultant at the bureau. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X5L should be closed. June 11, 1996 Page 20 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Juvenile Detention Home 94-96 6523 The 1994-95 Juvenile Detention Home program expended state funds in the amount of $90,099.12 to provide for the salary and expenses of the two consultants at the home. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit XSM should be closed. June 11, 1996 Page 21 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Preschool Incentive Program 94-95 The 1994-95 Preschool Incentive program expended federal funds in the amount of $70,922.42 and local match in the amount of $66.50 to provide orientation and evaluation for handicapped students entedng the school system. The program ended September 30, 1995. Approp~iatioos, expenditures and revenues for the grant are equal. Appropriation Unit X5N should be closed. June 11, 1996 Page22 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Early Intervention Program 95 6625 The 1994-95 Eady intervention program expended federal funds in the amount of $5,243.30 to provide for sensory integration training for special education staff and sensory integration services for identified two year olds. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X50 should be closed. June 11,1996 Page 23 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Adult Basic Education 94-96 6767 The 1994-95 Adult Basic Education program expended federal funds in the amount of $97,583.76 and local match in the amount of $25,135.59 to provide for adult basic education for persons who have not completed high school and for the instruction of adults using recorded tapes accessed by telephone. The program ended December 31, 1995. Appropdetions, expenditures and revenues for the grant are equal. Appropriation Unit X7P should be closed. June11,1996 Page 24 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Apprenticeship 94-96 6768 The 1994-95 Apprenticeship program expended state funds in the amount of $67,677.63, and fees in the amount of $37,719.46 to provide on-the-job and classroom vocational instruction for students in the apprenticeship program. The program ended December 31, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7Q should be closed. June 11, 1996 Page 25 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Perkins Act 94-96 6799 The 1994-95 Perkins Act program expended federal funds in the amount of $322,331.68 to provide for vocational instructors and the pumhase of vocational equipment. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X7R should be closed. June 11, 1996 Page 26 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT School-To-Work Transition Specialist 94-95 5770 The 1994-95 School-To-Work Transition Specialist program expended state funds in the amount of $27,848.04 to provide for the expenses of the regional specialist. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7S should be closed. June 11, 1996 Page 27 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Regional Adult Education Specialist 94-95 6771 The 1994-95 Regional Adult Education Specialist program expended state funds in the amount of $33,273.94 to provide for the costs of the regional Adult Education Specialist program. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XTT should be closed. June 11, 1996 Page 28 ROANOKE CiTY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT GED Testing 94-95 6772 The 1994-95 GED Testing program expended fees in the amount of $9,719.76 to provide for the administration of the GED examinations. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7U should be closed. June 11, 1996 Page 29 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Adult Education in Jails 94-96 6773 The 1994-95 Adult Education in Jails program expended federal funds in the amount of $35,575.92 to provide for instruction to inmates in the Roanoke City and Roanoke County jails to aid in their acquisition of the GED Certificate. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7V should be closed. June 11, 1996 Page 30 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Regional Adult Literacy and Basic Education 94-96 6774 The 1994-95 Regional Adult Literacy and Basic Education program expended federal funds in the amount of $93,282.21 to provide for the operation of adult literacy programs in Alleghany County, Roanoke County and the Cities of Covington, Clifton Forge and Salem. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7W should be closed. June 11, 1996 Page 31 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Volunteer Literacy Program 94-96 6776 The 1994-95 Volunteer Literacy program expended federal funds in the amount of $13,500.00 to provide pass-through funds sent to the support of the Roanoke Volunteer Literacy Program. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X7X should be closed. June 11,1996 Page 32 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Aviation Magnet Program 6906 The Aviation Magnet program expended federal funds in the amount of $19,956.21 to develop and expand educational opportunities within the aviation education magnet program operated by the Roanoke City Public Schools. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X9Y should be closed. June 11, 1996 Page 33 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Drug Free Schools 93-94 6908 The 1993-94 Drug Free Schools program expended federal funds in the amount of $155,160.00 to provide for the costs of counselors, training workshops and materials for a community-wide alcohol and drag prevention program. The program ended September 30, 1995, Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X91 should be closed, June 11, 1996 Page 34 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Hurt Park Tutorial Program 93-94 6903 The 1993-94 Hurt Park Tutorial program expended fees in the amount of $4,688.83 to provide for an after school tutorial program at Hurt Park Elementanj School. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X99 should be closed. June 11,1996 Page 35 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Chess Program 93-94 6919 The 1993-94 Chess program expended donations and fees in the amount of $6,622.66 to provide for chess instruction and supplies. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit xgc should be closed. June 11, 1996 Page 36 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Project YES 94-96 6909 The 1994-95 Project YES expended state funds in the amount of $256,296.00 and local match in the amount of $8,~.~.~.00 to identify, assess, evaluate and provide assistance for at~dsk students who were potential dropouts. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X9F should be closed. June 11,1996 Page 37 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Drug Frae Schools 94-96 6923 The 1994-95 Drug Free Schools program expended federal funds in the amount of $105,244.00 to provide for the costs of counselors, training workshops and materials for a community-wide alcohol and drug prevention program. The program ended December 31, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XgG should be closed. June 11, 1996 Page 38 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Impact Aid 1994-95 6924 The 1994-95 Impact Aid program expended federal funds in the amount of $60,781,00 to provide funds for the personnel cost of the volunteer program and clerical assistance for the Magnet Office. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9H should be closed. June 11, 1996 Page 39 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Grants Management 94-96 6926 The 1994-95 Grants Management program expended federal funds in the amount of $53,187.00 to provide for a portion of the salary and fringe beneffi costs of the magnet program director. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit Xgl should be closed. June 11, 1996 Page 40 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Regional Alternative Education 94-95 6926 The 1994-95 Regional Altemative Education program expended state funds in the amount of $109,555.00 to model alternative curriculum and training for high dsk youth. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit xgJ should be closed. June 11, 1996 Page 41 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Roanoke River Outreach Pilot Program 6927 The Roanoke River Outreach pilot program expended state funds in the amount of $5,000.00 to provide environmental education and to develop curriculum on river environments. The prog,ram ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9K should be closed. June 11, 1996 Page 42 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Homeless Assistance Program 94-96 6914 The 1994-95 Homeless Assistance program expended federal funds in the amount of $39,100.00 and local match in the amount of $5,647.08 to provide instructional services to homeless students. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9L should be closed. June 11, 1996 Page 43 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia REQUEST TO CLOSE GRANT Regional Science Fair 94-9S 6920 The 1994-95 Regional Science Fair program expended fees in the amount of $9,668.00 and local match in the amount of $2,000.00 to host the Westem Virginia Regional Science Fair. The program ended September 30, 1995. Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9N should be closed, June 11, 1996 Page44 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20, 1996 File #24-32-178-183-200-488 Evelyn Jefferson, Vice-President - Supplements Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32304 Dear Ms. Jefferson: I am enclosing copy of Ordinance No. 32989-061796 creating Article 11.2., Rental Certificate of Com01iance, of Chapter 7, ~Jjjl~3.g~g~a~, of the Code of the City of Roanoke (1979), as amended, to provide for inspection of rental dwellings and dwelling units in the City of Roanoke, and repealing Article IV, J~2t~W_~J]33J~, of Chapter 16, Human Riahts, of the Code of the City of Roanoke (1979), as amended. I am also enclosing copy of Ordinance No. 33003-061796 readopting and reenacting the Code of the City of Roanoke (1979), as amended. Ordinance Nos. 32989-061796 and 33003-061796 were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Please include the above referenced measures in Supplement No. 36 to the Roanoke City Code. f"~ ~'~ ~"Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254l Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20, 1996 File #24-32-178~183-200-488 Raymond F. Leven Public Defender Suite 4B Southwest Virginia Building Roanoke, Virginia 24011 Dear Mr. Leven: I am enclosing copy of Ordinance No. 32989-061796 creating Article 11.2., Rental Certificate of ComolianCe, of Chapter 7, ~i~lg~gt~E~, of the Code of the City of Roanoke (1979), as amended, to provide for inspection of rental dwellings and dwelling units in the City of Roanoke, and repealing Article IV, Occuoancv Permit~, of Chapter 16, Human Rights, of the Code of the City of Roanoke (1979), as amended. I am also enclosing copy of Ordinance No. 33003-061796 readopting and reenacting the Code of the City of Roanoke (1979), as amended. Ordinance Nos. 32989-061796 and 33003-061796 were adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 32989-061796. AN ORDINANCE creating Article II.2, Rental Certificate of Compliance, of Chapter 7, Building Requlations, of the Code of the City of Roanoke (1979), as amended, to provide for the inspection of rental dwellings and dwelling units in the City of Roanoke, and repealing Article IV, Occupancy Permits, of Chapter 16, Human Rights, of the Code of the City of Roanoke (1979), as amended; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Chapter 7, Buildinq Regulations, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of a new Article II.2, Rental Certificate of Compliance, to read and provide as follows: ARTICLE II.2. RENTAL CERTIFICATE OF COMPLIANCE. Sec. 7-34. Purpose and intent. The city council finds that certain residential rental housing, when not the subject of either regular inspections, or inspections upon a change in tenancy, to ensure compliance with applicable building maintenance regulations, may become unsafe, a public nuisance, and unfit for human habitation. The city council further finds that certain residential housing areas within the city, designated as conservation and rehabilitation districts, are in need of a housing inspection program to prevent property deterioration and neighborhood blight, and to protect the public health, safety and welfare by ensuring proper building maintenance and compliance with applicable building regulations in rental dwellings. Sec. 7-35. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Change in occupancy - means the vacation of a dwelling or dwelling unit by any tenant and the subsequent occupancy of such dwelling or dwelling unit by a new tenant or tenants. Dwelling - means any single structure which is a place of residence, including, but not limited to, condominiums, efficiencies, townhomes, manufactured or mobile homes, single-family homes, two-family homes, multifamily homes or multifamily apartments. The term "dwelling" shall not include hospitals, nursing homes, convalescent homes or similar facilities providing medical care to the aged, infirm or disabled, or hotels, motels, inns and other establishments held out for transients, unless such establishments rent primarily to occupants for more than thirty (30) continuous days. Dwelling unit - means a single unit providing complete, independent living facilities for one or more persons, or a single habitable unit contained within a dwelling which is an establishment which rents primarily to occupants for more than thirty (30) continuous days. The term "dwelling unit" shall not include units within hospitals, nursing homes, convalescent homes or similar facilities providing medical care to the aged, infirm or disabled, or hotels, motels, inns and other establishments held out for transients, unless such establishments rent primarily to occupants for more than thirty (30) continuous days. Inspection or inspected - means an inspection conducted by the city manager. Managing agent - means any person having the authority, singly or in combination with another, to enter into an agreement for the occupancy of property subject to this article. Multiple-family rental complex - means any dwelling, or series of dwellings, consisting of no less than 20 dwelling units, occupied for valuable consideration, on a single lot or adjacent lots under common ownership. The term "multiple-family rental complex" shall not include mobile homes under common ownership in a mobile home park or subdivision, and such term shall not include single-family homes, two-family homes, or townhouses under common ownership. 2 Owner - means any person holding title to real property in the City of Roanoke as reflected in the public records of any circuit court, the Commissioner of Revenue, City Treasurer or City Clerk. The word "owner" shall not include any person who merely holds a deed of trust on real property. Property - means dwellings and dwelling units which are leased or rented, in whole or in part, to tenants. Tenant - means any person who is not an owner of the dwelling or dwelling unit which he occupies. The word "tenant" shall not include any person who occupies the same dwelling unit with any owner of such dwelling unit, or any person related by blood or marriage to the owner and occupying the same dwelling with such owner. Uniform Statewide Buildinq Coded Volume I means the Uniform Statewide Building Code, Volume I, entitled the New Construction Code, as referred to and adopted by reference in section 7-13 of the Code of the City of Roanoke (1979), as amended, and any subsequent amendments to said Uniform Statewide Building Code, Volume I, or subsequent editions. Uniform Statewide Buildinq Code~ Volume II means the Uniform Statewide Building Code, Volume II, entitled the Building Maintenance Code as referred to and adopted by reference in section 7-30 of the Code of the City of Roanoke (1979), as amended, and any amendments to said Uniform Statewide Building Code, Volume II, or subsequent editions. Sec. 7-36. Applicability. The provisions of this article shall apply to all dwelling units not occupied by any owner and all dwellings, exclusive of a dwelling unit occupied by any owner, which are located in the areas heretofore or hereafter designated by the city council as conservation or rehabilitation districts. A map showing the city's conservation and rehabilitation districts for purposes of this article shall be available for public inspection in the Housing Development Office for the City of Roanoke. Sec. 7-37. Inspection and certificate of compliance required. (a) After July 1, 1996, no owner or managing agent of any dwelling or dwelling unit located in a conservation or rehabilitation district identified in section 7-36 of this article shall permit a change in occupancy of any such dwelling or dwelling unit, or permit a new tenant or tenants to occupy a dwelling or dwelling unit which is 3 vacant on the date the requirements of this subparagraph apply to such a dwelling or dwelling unit, unless the dwelling or dwelling unit shall be the subject of a valid certificate of compliance, a temporary waiver of compliance certificate, or a certificate of exemption. The requirements of this subparagraph shall not apply to any dwelling or dwelling unit, until the city manager has published in a newspaper published or having general circulation in the city notice, at least thirty (30) days in advance, of the initiation of the Rental Certificate of Compliance Program within the particular conservation or rehabilitation district, or a portion thereof, in which the dwelling or dwelling unit is located, and until an inspection of the dwelling or dwelling unit pursuant to this article has been scheduled. (b) Compliance with the terms of this article shall be evidenced by a certificate of compliance issued by the city manager. Except as otherwise noted in this article, a certificate of compliance shall be valid for two years from the date of issuance, or until any tenant occupying a dwelling or dwelling unit on the date of the expiration of such two year period vacates such dwelling or dwelling unit. (c) The consent of any owner, managing agent or tenant, shall be required before any inspection pursuant to subsection (a) of this section is performed, unless the inspection is conducted pursuant to other lawful means. (d) In no compliance tenant of applicable pertaining event shall the issuance of a certificate of serve to exempt the owner, managing agent or the property from compliance with all statutes, laws, ordinances and regulations to housing. Sec. 7-38. Exemptions. (a) A certificate of compliance shall be issued, and no inspection shall be required within three years of the issuance of a certificate of occupancy, for a new dwelling or dwelling unit constructed under the provisions of the Uniform Statewide Building Code, Volume I, in effect at the time of the construction. (b) A certificate of compliance shall be issued, and no inspection shall be required within three (3) years of the date of issuance, upon the Building Commissioner's written determination that a dwelling or dwelling unit which has been the subject of a building permit for substantial rehabilitation or repair, which rehabilitation or repair meets the requirements of the Uniform Statewide Building Code, Volume I, and the extent of the rehabilitation or repair renders the entire dwelling or dwelling unit equivalent to new construction 4 with respect to the general public health, safety and welfare. Sec. 7-39. Certificate of Exemption. (a) The city manager may issue a certificate of exemption for any dwelling unit in a multiple-family rental complex ("rental complex") strictly meeting each of the following criteria: No less than ten (10) of the dwelling units within the rental complex have been randomly selected, inspected and approved under the terms of this article; and (2) At the time of the inspections, no violations of the Uniform Statewide Building Code, Volume II, exist within the dwelling units or dwellings so inspected. (b) A certificate of exemption shall be valid for a period of two years from the date of issuance. (c) If the city manager determines during any two-year exemption period that one or more substantial violations of applicable building regulations in effect existed at the time of the inspection pertaining to the condition of any dwelling or dwelling unit contained in the rental complex, the city manager may revoke the certificate of exemption. Prior to any such revocation, the city manager shall send by first class mail written notice to the owner or managing agent, specifying the nature of the violations found and the date upon which the revocation of the certificate of exemption will take effect. Proof of mailing to the last known address of the owner or managing agent of the property, by affidavit or otherwise, shall be sufficient evidence that the notice was received. (d) The issuance of a certificate of exemption shall exempt the owner or managing agent from the requirements of inspections within this article. In no event does the issuance of a certificate of exemption serve to exempt the owner, managing agent or tenant from compliance with all applicable statutes, laws, and ordinances, including the Uniform Statewide Building Code, Volume II. Sec. 7-40. Issuance of certificate of compliance. (a) The city manager shall issue a certificate of compliance if, upon inspection, the dwelling or dwelling unit complies with the Uniform Statewide Building Code, Volume II. The owner or managing agent will be entitled to receive a certificate of compliance immediately upon the city manager's determination that a dwelling or dwelling unit complies with the Uniform Statewide Building Code, Volume II. (b) If the dwelling or dwelling unit fails to comply with any one or more of all applicable building regulations set forth in the Uniform Statewide Building Code, Volume II, the city manager shall furnish the owner, managing agent or tenant with a written list of specific violations and the time frame within which to correct said violations. Failure to list any violation shall not be deemed a waiver of such violation. Upon the completion of all corrections and repairs, the owner, managing agent or tenant shall request a reinspection of the dwelling or dwelling unit. Sec. 7-41. Temporary waiver of compliance. (a) A temporary waiver of compliance certificate may be issued for any dwelling or dwelling unit which is inspected pursuant to this article and fails to comply with regulations set forth in the Uniform Statewide Building Code, Volume II. Such temporary waiver of compliance certificate may be issued only upon a determination by the city manager that: (1) The work necessary to bring the dwelling or dwelling unit into compliance with the Uniform Statewide Building Code, Volume II, can be reasonably undertaken and completed while the premises are occupied without endangering the safety of the occupants of the property, or subjecting the occupants to any conditions rendering the dwelling or dwelling unit uninhabitable; and (2) The dwelling or dwelling unit can be brought into compliance with all applicable building code requirements within the period of time for which the temporary waiver of compliance certificate is issued not to exceed six (6) months. (b) A temporary waiver of compliance certificate shall authorize the occupancy of the dwelling or dwelling unit for such period of time as is reasonably necessary to remedy or correct all defects or violations by reason of which the certificate of compliance was refused. Every temporary waiver of compliance certificate shall set forth the period of time for which temporary occupancy is authorized, such period of time not to exceed six (6) months. The failure of the owner, managing agent or tenant to complete all corrections within the specified period of time shall constitute a violation of this article. Sec. 7-42. Display of Proof of Compliance. (a) Any sticker issued in connection with, and evidencing the issuance of, any certificate of compliance, temporary waiver of compliance certificate, or certificate of exemption, may be adhered to the dwelling or dwelling unit to which it applies. No such sticker may be adhered to any dwelling or dwelling unit for which the sticker was not intended, or issued, and the use of such a sticker shall not be mandatory. (b) No sticker referenced in subsection (a) of this section may be displayed upon the receipt of the city manager's notice of revocation of a certificate of exemption, and no sticker relating to a certificate of compliance or temporary waiver of compliance certificate which has expired shall be displayed. Sec. 7-43. Alteration of Proof of Compliance. No person may deface or alter a certificate of compliance, temporary waiver of compliance certificate, certificate of exemption, or sticker issued in connection therewith, in whole or in part, without the written permission of the city manager. Sec. 7-44. Fees. The fees for inspections Fee Compendium as amended council. shall be as set forth in the from time to time by the city Sec. 7-45. Appeals. (a) Any person aggrieved by any determination or decision of the city manager made pursuant to this article shall have the right to appeal such determination or decision within twenty-one (21) calendar days of such determination to the building commissioner for the city. Notice of such appeal shall be in writing, on forms provided by the city manager, shall specify the grounds of appeal, and shall be delivered to the building commissioner for the city prior to the expiration of the twenty-one (21) calender day period. The building commissioner, or his designee, shall meet with the person aggrieved by the determination or decision of the city manager within five (5) business days of receipt of such notice of appeal to consider the appeal, unless the owner or his managing agent agrees, in writing, to an extension. Any such aggrieved person may request that the building commissioner invite to the meeting persons deemed helpful in resolving the dispute. The building 7 commissioner shall render his decision within five (5) business days after such meeting. (b) Any person aggrieved by any determination or decision of the building commissioner made pursuant to this article shall have the right to appeal such determination or decision in accordance with the provisions of the Uniform Statewide Building Code, Volume II. (c) Nothing in this article shall be construed to limit, impair, alter or extend the rights and remedies of persons in their relationship of landlord and tenant as such rights and remedies exist under applicable law. (d) Nothing in this article shall be construed to relieve or exempt any person from otherwise complying with all applicable laws, ordinances, standards and regulations pertaining to the condition of buildings and other structures. (e) Nothing in this article shall be construed to limit the authority of the city manager to perform housing inspections in accordance with applicable law. Sec. 7-46. Penalties. (a) Any person willfully failing to comply with any requirement of this article shall be guilty of a misdemeanor in accordance with section 36-106 of the Code of Virginia (1950), as amended. (b) In addition to any penalty imposed for a violation of this chapter, any such violation may be corrected, removed or abated through court order or an appropriate suit in equity. Sec. 7-47. Requlations. The city manager is authorized to promulgate regulations not inconsistent with the terms of this article. 2. Article IV, Occupancy Permits, of Chapter 16, Human Riqhts, of the Code of the City of Roanoke (1979), as amended, is hereby REPEALED. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 32990-061796. A RESOLUTION amending the City's Fee Compendium to establish fees in connection with the City's Rental Certificate of Compliance Program. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following fees shall be charged for inspections conducted in connection with the Rental Certificate of Compliance Program after the city manager has published notification and scheduled an inspection pursuant to section 7-37 of the Code of the City of Roanoke (1979), as amended: Inspection of a dwelling unit either (1) as scheduled pursuant to section 7-37 of the Code of the City of Roanoke (1979), as amended, before the issuance of the first certificate of compliance, temporary waiver of compliance certificate, or certificate of exemption, applicable to a dwelling unit, or (2) before a certificate of compliance, temporary waiver of compliance certificate, or certificate of exemption expires: (l) First, second or third inspection ........................ No charge (ii) Fourth and subsequent inspections.. $35.00 Inspection of a dwelling unit either (1) after the vacation by any tenant of the dwelling unit which has not been inspected pursuant to section 7-37 of the Code of the City of Roanoke (1979), as amended, or (2) after a certificate of compliance, temporary waiver of compliance certificate, or certificate of exemption expires: (i) First inspection .................. $75.00 (ii) Any subsequent inspection ......... $35.00 each inspection 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new fees for inspections conducted in connection with the Rental Certificate of Compliance Program. 3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 6. The fees established by this Resolution shall remain in effect until amended by this Council. 7. This Resolution shall be immediately. in full force and effect ATTE ST: ~~ City Clerk. Office of the City Manager June 17, 1996 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia SUBJECT: Rental Inspections Program Dear Mayor Bowers and Members of City Council: On May 20, 1996, I presented the Rental Certificate of Compliance Program to you for your consideration. Due to residual concerns from some property owners regarding the program, the matter was carried over so we could attempt to resolve those remaining issues. Since May 20, those issues have been discussed by the Roanoke Property Investors Association and the committee that had worked on the design of this program since last year. While all interested parties are not in complete agreement with all aspects of the program, we have made further adjustments in its design and the ordinance establishing it. The revised ordinance and resolution presented to you for your consideration differ from the previous ordinance and resolution in the following significant ways: Section 7-35, Definitions - revised the def'mitions of dwelling and dwelling unit to include rooming houses within the program. Section 7-35, Defmitions - "person in control" has been deleted as a defined term and in the text of the ordinance. "Owner," "Managing Agent," and "Tenant" are defined, and the ordinance is more explicit in its reference to each so as to avoid confusion as to applicability of parts of the ordinance to these three parties. Section 7-37, Inspection and certificate of compliance required - revised to clarify when a unit may or may not be rerented upon vacancy. Specifically, after the program applies to a unit, that unit may not be rerented upon vacancy unless it has a valid certificate of compliance, a temporary waiver, or a certificate of exemption. Section 7-40, Issuance of certificate of compliance, - subparagraph (A) is revised to clarify that a certificate of compliance will be issued at the completion of a passed inspection, if the owner or agent is present to receive the certificate. The City may not delay issuance of the certificate. Section 7-41, Temporary waiver of compliance - subparagraph C is deleted as being repetitive of the provisions of Section 7-37, which has been revised as described above. Section 7-39, Certificate of exemption, and Section 7-42, Display of certificates - revised to authorize an owner or managing agent to display evidence of an issued certificate but not to require such display. This issue was a major point from some rental owners, Room 346 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (703) 981-2333 FAX (703) 224-3138 Page 2 June 17, 1996 although other interests supported the provision requiring a display. An owner or agent is also prohibited from displaying an expired or voided certificate, temporary waiver or exemption. Section 7-43, Alteration of proof of compliance, - a new section, prohibiting alteration to any certificates or proof of compliance, such as changing dates or addresses. Section 7-45, Appeals - subparagraph (B) revised to reference the provisions of the Virginia Building Maintenance Code, which may change from time to time. Previous section 7-46, Notice by owner - deleted. The code section had required owners and managing agents to advise the city of rental properties owned or managed by them. This too was a point of concern by property owners, and the consensus of the committee was not to require such notice. The administration will attempt to gather the needed information through other means, including requesting information from property owners. 10. The Fee Compendium resolution has been revised to clarify when fees would apply. The program design that was presented to you last month has also been changed to be consistent with these adjustments. Attached to this letter is the outline with those revisions. If you have further questions about the adjustments that have been made in the Certificate of Compliance Program or any other provisions of the program as offered, I would be pleased to address them. WRH/ra CC: Sincerely, W. Robert Herbert City Manager Council Elect: The Honorable C. Nelson Harris The Honorable Carroll E. Swain The Honorable James O. Trout City Attorney Director of Finance Director of Public Works Director of Public Safety Building Commissioner Housing Development Coordinator Coordinator of Roanoke Neighborhood Partnership President of the Roanoke Regional Housing Network REVISED CITY OF ROANOKE RENTAL CERTIFICATE OF COMPLIANCE PROGRAM PROGRAM OUTLINE STATEMENT OF PURPOSE The intent of the rental certificate of compliance program is to protect the health, safety and welfare of residents of rental dwelling units, as well as the general public, and to enhance the good health and vitality of the City's oldest neighborhoods, by preserving the quality of rental housing in those areas. The program will accomplish this by encouraging good and regular malmenance and preventing gradual deterioration. In order to accomplish this, the program will provide for the inspection of rental units in conservation and rehabilitation districts designated by City Council, to insure their compliance with Building Maintenance Code standards. GENERAL PROVISIONS The City of Roanoke has adopted the Virginia Building Maintenance Code. Accordingly, all properties, regardless of use and location within the City, are required to be maintained to the standards of this Code. The rental certificate of compliance program does not affect those standards, but addresses only the administrative means of inspections specifically of rental units in designated conservation and rehabilitation districts of the City, to verify their compliance with the Code. All other buildings and areas of the City are subject to the same requirements for maintenance'and condition. After the effective date of the certificate of compliance program, any residential rental property in a conservation or rehabilitation district designated by City Council for the program will be subject to regular inspection by the Building Department as to compliance with the Building Maintenance Code. The objective is to inspect ail rental units in designated areas every two years, on a basis that is automatic, predictable, and organized. Individual rental units in multi-family buildings, where the owner occupies one of the umts, will also be subject to inspection. All owners of property in the areas designated for the program will be asked to certify whether the property is owner-occupied, rental, or vacant, and to verify the proper address of the responsible party to be contacted regarding the property, including receipt of legal notice. Any housing unit not occupied by the owner of record, i.e. in whose name the property deed is recorded, will be presumed to be either rental or potential rental and would be scheduled for regular inspection. Vacant units, not condemned, will be considered potential rental 10. units. Units that are condemned from a previous inspection would remain condemned, and their vacant status would be verified. If an owner willfully fails to allow a unit to be inspected at its scheduled time after notification has been issued pursuant to Section 7-37 of the City Code, or prior to the expiration of the certificate of compliance, the unit may not be rerented upon its vacancy without an inspection and issuance ora certificate of compliance, a temporary waiver, or a certificate of exemption. The owner will be sent notice of this restriction. WHEN INSPECTION REQUIRED Any property owner may request an inspection at any time. The owner must either schedule an appointment for the inspection, or arrange for the inspector to have access to the unit to be inspected. Inspections will be scheduled at least 30 days in advance, so property owners can prepare for and notify their tenants of the inspection. If the owner wishes to reschedule the inspection for convenience, he/she may do so twice with reasonable notice to the Building Department. A minimum of one week will be allowed between scheduled inspections, i.e. the owner would have the opportunity of three inspection appointments over a period of at least two weeks. If an owner fails to allow an inspection at any of the three appointments a_,%r notification has been issued pursuant to Section 7-37 of the City Code, or prior to the expiration of the certificate of compliance, he/she will be considered to be willfully failing to cooperate with the schedule of inspections. Owners are encouraged to make arrangements for entry with their tenants well in advance of the scheduled inspection. While not required, it is strongly preferred that the property owner or his representative be present during the inspection, to discuss the findings of the inspection. The tenant's presence is also desirable, to participate in the inspection and the discussion of conditions and maintenance. If the unit becomes vacant at~er the notice of the scheduled inspection is given to the owner but before the scheduled inspection is made, the Building Department would prefer to conduct the inspection while the unit is vacant. Accordingly, the owner is asked to notify the Building Department of the vacancy and to schedule an expedited inspection of the vacant unit. Because this would be for the Building Department's convenience, there will be no fee or penalty for that inspection, on the same terms as if the inspection were performed according to schedule. Ifa unit is not inspected upon schedule and an inspection is to be performed with the tenant's permission or pursuant to a complaint, so that a certificate of compliance may result, the Building Department will attempt to contact the owner or managing agent to inform him/her that an inspection is to be made. 2 11. 12. 13. 14. 15. All rental units in designated areas will be required to have a certificate of compliance. However, the inspection requirement may be relieved for certain units, as follows: A. Newly constructed units receiving a certificate of occupancy (C.O.) under the provisions of Volume I of the Uniform Statewide Building Code will be presumed to meet standards of the Building Maintenance Code and will be given a certificate of compliance, good for three (3) years. B. Units being substantially rehabilitated or rebuilt may also be given a three (3) year certificate of compliance and be exempted by the Building Commissioner from the requirement for inspections, upon his/her judgement that the rehabilitated unit meets the requirements of Volume I of the Statewide Building Code, and the extent of the work is basically equivalent to new construction and provides a level of assurance of safety of construction generally equivalent to new construction. C. A rental complex that consists of at least 20 rental nnita may have a random sample of no less than 10 units inspected. Ifall units inspected pass on thefirst inspection, and all common areas pass, the inspector may exempt the balance of the units from inspection. If later inspections of any exempted units reveal violations that apparently were present at the time of renting the units, or are not promptly corrected, the Building Commissioner may revoke the exemption from the inspection requirement. Periodically the Building Department will review records of real estate transfers to identify rental properties without certificates of compliance that may have been sold to new owners. The new owners will be contacted to arrange for inspections of the transferred units. A prudent buyer of rental property will determine whether the property has a valid certificate of compliance, prior to sale. For any unit that has not been inspected on schedule, or upon subsequent vacancy, or for any reason within a reasonable period of time after the implementation of the program, the Building Department may pursue all legal avenues available in order to perform the inspection. The City and the Redevelopment and Housing Authority are examining the feasibility of the Authority applying the standards of the Building Maintenance Code to its inspections of Section 8 rental units, instead of or in addition to HUD's housing quality standards. If such arrangements can be made, the Building Commissioner can delegate authority for Code inspections to the Authority inspectors for Section 8 units. Until that time, Section 8 units will be subject to an inspection every second year by the Building Department for compliance with the Building Maintenance Code and the certificate of compliance program, in addition to the annual inspection by the Authority for compliance with housing quality standards. INSPECTION STANDARDS Any inspection will be based on provisions of the Virginia Building Maintenance Code. 16. 17. 18. Deficient conditions will be separated into three categories: A. Dangers to health and safety of the residents or public, presented by the building. Examples would include: · Hazardous wiring, such as bare conductors; · No operable heating system; · Major structural deterioration or defects. The unit would be condemned as not fit for use or occupancy until corrections are made. Failure to make corrections will result in prosecution for violation of the Code. B. Significant exterior and interior violations not immediately endangering health and safety but needing correction. Examples would include: · Structural defects not imminently endangering health and safety; · Windows and doors allowing significant air infiltration or not readily openable for emergency exit; · Accumulated debris or rubbish posing a fire or pest hazard; · Pest infestation. The owner will be given a notice of violations found and a "temporary waiver" for a period of time to correct these deficiencies, with that time depending upon the severity of the deficiencies, but not in any case exceeding 6 months. Failure to make corrections will result in prosecution for violation of the Code. A certificate of compliance would not be issued until all corrections are made. C. Technical or minor deficiencies or developing problems noted by the inspector, of which the owner should be aware and plan to address eventually, but which will not be cited as violations requiring correction. Examples would include: ·An aging roof but no substantial leaks; · Deteriorating masonry work; · Developing wood rot; · Peeling exterior paint. On future inspections, these items will be checked for worsening conditions and may be cited or prevent reissuance of a certificate of compliance. The inspection will be of the complete unit. Any deficiencies found will be noted on the inspection report by the inspector. The purpose of the inspection report will be to identify for the owner or the agent or contractor the deficiencies that must be corrected in order for the trait to receive a certificate of compliance. As there may be several ways to correct any deficiency, the inspection report typically will not specify the means to be used. The Building Maintenance Code assigns responsibility for some items to the resident, unless otherwise arranged with the owner, such as accumulation of garbage, rubbish, or hazardous materials inside a unit. A violation notice and order to correct any deficiencies found for which the tenant is responsible will be addressed to the tenant, with a copy to the owner. The tenant's failure to correct violations for which he/she is responsible may result in prosecution for violation of the Code. In order for owners to preinspect a unit and anticipate corrections that may be required, the 19. Building Department will provide to any interested party a sample of the inspection report it will use to inspect units, as well as a summary of provisions of the Building Maintenance Code. General guidelines for inspections standards will be prepared with the assistance of representatiyes from the community and will also be made available. CERTIFICATE OF COMPLIANCE The certificate of compliance or temporary waiver and/or notice of deficiencies will be issued to the owner or agent on the spot, at the time of inspection, if the owner or owner's agent is present, and mailed to the owner's or agent's address of record if he/she is not present. If deficiencies are found, a copy of the notice and inspection report will also be given to the tenant. A sticker will be given to the owner or agent, which, at the owner's/ agent's option, may be placed on the unit to reflect the results of the inspection, specifically: · Certificate issued, effective through a given date; · Deficiencies found, to be corrected; temporary waiver issued, through a given date; · Certificate of exemption issued, effective through a given date. If he/she wishes, the owner or agent may display the sticker as long as it is valid. 20. A certificate of compliance will be effective for a period of 24 months. 21. 22. APPEALS An owner disagreeing with a determination of the inspector may request a modification of that finding from the Building Commissioner any time within 21 days of the determination. The Commissioner will discuss the owner's request with the owner and/or the owner's representative. If the Commissioner and the owner fall to agree, then at the option of the property owner, the Commissioner will convene an informal meeting with the owner and/or the owner's representatives to discuss the owner's request. The meeting may include advisors to the Building Commissioner, including representatives from rental property owners, neighborhood residents, tenants or tenant advocates, and other inspectors. The Commissioner will reach a decision within five working days of the meeting. If the Building Commissioner declines to grant the requested modification, the owner may appeal to the Board of Building Code Appeals, as prescribed in the Building Maintenance Code. 23. INSPECTION FEES If Inspection Is Performed On Scheduled Basis: A. Inspections on the regularly scheduled basis will maximize the convenience and efficiency of the Building Department, in addition to that of owners and occupants of units to be inspected. Consequently, if the inspection is performed at the request of the Building Department on its routine basis, or at the request of the owner, there will be no charge for the initial inspection. If the unit fails to pass on initial inspection, a second and third inspection to verit~ that cited violations have been corrected will be at no charge. If however the unit fails to pass at the third inspection, the fourth and any subsequent inspection for deficiencies cited at the initial inspection will incur a $35 reinspection fee. 24. If Inspection Is Not Performed On Schedule: A. Inspections requiring rearrangement of priorities and scheduled work reduce the Building Department's efficiency. Accordingly, an inspection fee of $75 will be charged to the owner of a unit that either: · had been scheduled by the Building Department for inspection on three occasions (see section 7); and · has not been inspected; and · is later inspected due to vacancy (see section 5); or: · is inspected after its certificate of compliance expires. B. Any reinspections performed on such a unit to verify corrections of violations cited upon the initial inspection will incur a $35 reinspection fee. C. A property owner may avoid these charges by cooperating with the schedule of inspections. INSPECTION FEES ON SCHEDULED BASIS UPON VACANCY Initial Inspection No Charge $75 2nd Inspection No Charge $35 3 rd Inspection No Charge $35 4th and Later $35 $35 Inspection 25. 26. Upon reinspection, there may be Code violations found that were not cited upon earlier inspection, either because the condition did not exist or it was not observed by the inspector. The inspector will cite such conditions when they are found, but they will not trigger an inspection charge unless they are uncorrected upon subsequent reinspection. PENALTIES AND FINES Reining a vacant unit without either a certificate of compliance, temporary waiver, or certificate of exemption will be a violation of the program and will be punishable in accordance with Sec. 36-106 of the Code of Virginia. An owner convicted by the court for a violation of this may be fined up to $2500, with minimum fines of $1000 for a second 6 27. 28. 29. offense within 5 years, $500 for a second offense within 10 years, and $1500 for a third offense within 10 years. PHASED IMPLEMENTATION The program will be initiated on a limited basis, in order to test and refine administrative procedures. A schedule for expanded implementation of the program, specifically establishing a schedule of inspections by the Building Department, will be determined by the administrative resources that may be devoted to it. The program provisions will apply to all eligible conservation and rehabilitation districts designated by City Council, with full application to all rental properties in conservation and rehabilitation districts intended within 2 years. A notice will be mailed to all property owners with units to be affected by the program, informing them of the program, its purpose and operation, including general program requirements and property maintenance standards. Individual owners will be notified by mail of the scheduled date and approximate time of the planned inspection of their units. Workshops and meetings will be offered periodically to interested owners and others regarding provisions of the program. Real estate agents, attorneys, and lenders will be notified of the program as well, for the benefit of their clients. Ongoing evaluation of the program's operation will be necessary to its efficient implementation. The City will also perform a specific evaluation of the program's effectiveness, as well as the efficiency of its procedures, approximately 24 months after its inception. This evaluation will involve representatives from the community of interests, including neighborhoods, tenants, and property owners. RELATED I$~¥UE$ In the course of development of these program guidelines, it has become apparent that there are additional important issues of public concern that are not central to a rental inspections program specifically. Nonetheless, these issues are significant to an inspections program, because they relate either to neighborhood health and well-being, or the ability of property owners to pay for improvements and repairs to their properties to Code or optimum condition, or the terms of the legal and business relationship between landlords and tenants. Specific issues identified include: Legal and practical avenues for property owners to deal with irresponsible, destructive tenants; Financing for owners to bring their units up to Code standards within realistic rent ranges; Dilapidated vacant buildings and deteriorated owner-occupied houses; Availability of affordable decent housing by residents unable to pay higher market rents; Neighborhood cleanliness, particularly bulk trash; Neighborhood security, crime prevention, peacefulness generally. The commiJtee asserts that, while the rental inspections program design should not be complicated by these issues, the community shouM arrange for them to be considered and strategies developed to address them. Parties that shouM be involved or take leadership roles in this regard include private sector commercial lenders and insurers, individual neighborhood organizations, the Apartment Association, the Investors Association, the Regional Housing Network, and various departments of the City. As members of the Regional Housing Network, the committee recommends that the Network select one or several of these issues to ad_a?ess. It further recommends that the other groups pursue issues of particular concern to them and to cooperate with the Network and each other in furthering the work of which the rental inspections program design shouM only be the beginning. 5.a. 1. Roanoke, Virginia May 20, 1996 96-135 Honorable MayorandMembers ofCityCouncil Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Rental Inspections Program Condition of deterioratin_a rental propertio~n has been of concern in the City for many years, particularly: 1. Unsafe or unhealthy living condition,s and 2. l~d~l~tdlil~t~r]~ generally on neighborhood vitality. Enforcement of the Building IMainmnanee Code is commonly seen as one tool to address these concerns. Inspections of rental housing typically have been in response to complaints fi.om tenants. This approach is reactive, haphazard, and usually is a result of a dispute between the landlord and the tenant. City Council established a limited "Certificate ofOccupan _cy" pro.am for r~ntal ~ which provided that the Building Department would inspect rental unit,s upon request of the owner and payment of a $25 fee, in conservation areas whose neighborhood organization requested the pro.-am Only one organization (Mountain View) did so. The program was ineffective because there was no legal meens to require owners to have inspections performed. The 1994 G-m~-c-,tal Aasmnbly authorized cities to ro~.,ire inspection~ of rental units in con~'vation and rehabilitation districts, upon their vacancy. The map attached (Attachment A) identifies these areas in Roanoke. Se~val nei?hhorhood and community_ _m'oups ur_~ed the City to initlme a pro_re'am ~ in early 1995. Last spring, the City asked the Roanoke Regional Housing Network to help examine this concept and develop a workable program. A committee to do so was formed fi.om the Housing Network and the City, including representatives of interested professional associations, owners and agents of rental properties, neighborhoods, and tenant advocates. Three (3) public workshops W~l'~ h~ld fi.om July 1995 to April 1996 to receive ideas and comments fi.om interested parties. An additional administrative public hearing was held by the City Administration in April. Honorable Mayor and Members of City Council Page 2 The public workshops and intensive work of the committcc has resulted in a plan for all non-owner-occupied housing units in conservation and rehabilitation districts to be inspected for compliance with the Building Maintenance Code every two (2) years, with incentives/'or property owners to cooperate with the schedule of inspections (program design is Attachment B). Pro.am is desi_~ned to be effective in inspectino houses in neig. hbothoode ~ while being a minimum interference to responsible property owners and using the City's administrative resources efficiently. Significant aspects include: A unit passin~ the inspection for compliance with the ~d.~ will be issued a certificate of compliance, good for 2 years. Violations will be distin_mfi~hed ~ follows: a) "Dan_hers to health and ~afo~y'_ ', which must be corrected for the trait to be habitable. These units would be condemned as unfit for occupancy. b) ~ not immediately endangering health and safety but needing correction. Owners cooperating with the inspections schedule will be given a "temporary waiver" and would be allowed up to 6 months to make corrections, while continuing to rent the unit. c) "l~,fmor deficiencie~ or developinq problems" the owner should monitor and plan to remedy or prevent in the future. Noting these conditions would be advisory only. The owner would not be required to m_~ke repairs until the conditions deteriorated to be "significant violations". Ifth~ owner cooperates in allowing the ~ch~dnl¢,~l i~*_m~tion to be. _nefform~d and violations not dan?erous to health and ~'~W are found, th.-. o~ will be isLm~ a t~m_norarv waiver and allowed to Co~*imm tO r~nt · e unit while repeirs are made. finn owner chooses not to allow the ins.m~ion on schedul~ the unit may not be rerented when it become~ vacant without an inspection and either a a certificate of compliance with the Code or a waiver. Violations which are the responsibility oft~nant* will be cited, as well as those of the property owner. Honorable Mayor and Members of City Council Page 3 Information and educational sessions and matcrlak will be made available to property owners and others interested, regarding the program generally and Code requirements, An informal adminintrative appeals process to the Building Commissioner and including advisors from the community, before formal appeal to the Board of Building Code Appeals. No fees for an initial inspection or for two reinspections to verify repair8 ~ if the inspection is allowed to be performed on the scheduled basis. However, if the owner chooses not to follow the inspeaion schedule, an inspection upon vaeanod or complaint by the t~nant incurs a $75 fee, with all reinsp~ions to verify corrections inoarring a $35 reinsp~tion f~. PAIIIIlII~lliI~iL~ imposable by the court for violating the provisions of the inspections program, such as rerenting without a valid certificate of compliance or a waiver. 10. Initial im_nlem~ntatic~n of the pro,am with ~intin? ~taff to refine procedures, ~t¢. 11. Addition of persnnn~l in tho fall tO allow more rapid iraplementation of the program's insl~-~ions sehedule throughout the designated areas. 12. Monitoring and eval, ntion of the ~'~t~ of the program after several years of its operation. A. ~ on neighborhood conditions. B. Impact on housing sto~k. C. Cost to the City. D. Legal issue. E. Timing. Honorable Mayor and Members of City Council Page 4 Aaa~LlhLC, i~J~ to delete Article IV; ~ of Chapter 16, t:[lilliaRJ~figh~ of the Code of the City of Roanoke (1979), as amended, relating to the Certificate of Occupancy program for rental properties; ~ Article II.2, Rental Certificate of Compliance of Chapter 7, ~ of the Code of the City of Roanoke (1979), as amended, to provide for the implementation of the Rental Certificate of Compliance Program; and a~nend the ~ to be consistent with the terms of the Rental Certificate of Compliance Program. Impact on nei_ahborhood condition~ will be positive, as the program will provide a mechanism for both correction of deteriorated conditions and prevention of additional deterioration. However, some rental buildings may be vacated rather than repaired. Code requirements for adequate maintenance of ex~erior~ of even vacant building~ will be imposed, however. ,~,~lL[l~ will be positive generally, as unsafe or unhealthy living conditions wifi be reduced. However, there may be a decline in the number of the lowest cost rental units, which tend to be in poorest condition, due to either improved condition allowing owners to obtain higher rents, or the owners' ~mbility to afford e~ensive repairs. ~ initially will require addition of building inspectors and clerical support, in addition to supplies and equipment. A total of $89,065 of General Fund~ is recommended to add this capacity effective November 1, 1996. Soma revenues will be generated from inspections and permit fees, but they are projected to be relatively little. Taxable value of prop~i~ ar~ also expoc~l to be stabilized and increased through o ~ a~e such that the Rental Cerlificate of Compliance Program is an administrative procedure to enforce the existin~ Virginia Buiidin8 Maintenance Code. The Prosram does not impose any additional legal obligation upon owners of any propertins as to the conditions the ptoper~es are to maintained to. The majority ofinapections are expected to be performed according to an established schedule, with the consent of owners ot tenanta. Units not inspected on schedule may not be rerented upon vacancy without an inspection and certificate of compliance with the Building Maintenance Code. Honorable Mayor and Members of City Council Page 5 ~ would be that scheduled inspections would begin in July on a limited basis with existing staff Administrative arrangements would be refined during the summer and fall, additional staffwould be added and trained in the fall, and full implementation schedules would be in place by January, 1997. Non-owner-occupied units in all designated Conservation and Rehabilitation Districts would be inspected by about January, 1999. Do not amend the Ci_ty Code to delete Article IV, ~r.~lgllgd~l~Jl~, of Chapter 16, ~ of the Code of the City of Roanoke (1979), as amended, relating to the Certificate of Occupancy program for rental properties; do not ltdo4~t.~l~ Article I1.2, Rental Certificate of Compliance, of Chapter 7, ~ l?~a~Jati.9~ of the Code of the City of Roanoke (1979), as amended, to provide for the implementation of the Rental Certificate of Compliance Program; and do not amend the Fee Compendium to be consistent with the terms of the Rental Certificate of Compliance Program. Impact on neighborhood conditions would be negative, as a very strong tool to reduce and prevent a major source of detrimental conditions would not be available to the City. ~ would be negative, as many of the rental units in the worst, most dangerous condition would not be discovered, and there would be no effective means to encourage prevention of deterioration. ~ would be nothing initially. However, continued deterioration of neighborhood conditions would further erode the City's property tan base and place additional demands on City services. , ~ would be such that voluntary inspections could be performed within the limits of administrative resources of the City, but the incentives for owners to cooperate would be much less effective. 5. ~ would not be a factor. ]~.ollllgtaldtti~ is that City Council concur in Alternative A, to &!ll~llt;ig]l~ to delete Article IV, I~C~IIlIaalI~L~JJ~ of Chapter 16, ~ of the Code of the City of Roanoke (1979), as amended, relating to the Certificate of Occupancy program for rental properties; ~ Article II.2, Rental Certificate of Compliance,. of Chapter 7, ~3a~lillgJ~,~ of the Code of the City of Roanoke (1979), as amended, to provide for the implementation of the Rental Certificate of Compliance Program; and amend the Fee Comp~ndlum to be consistent with the terms of the Rental Certificate of Compliance Program. Mayor and Members of City Council Page 6 Respectfully submitted, W. Robert Herbert, City Manager Attachments (2) WRI-Fhdp cc: City Attorney Director of Finence Director of Public Wor~s Director of Public Safety Building Commissioner Housing Development Coordinator Coordinator, Roanoke Neighborhood Partnership President, Roanoke Regional Housing Network CITY OF ROANOKE RENTAL CERTIFICATE OF COMPLIANCE PROGRAm; PROGRAM OUTLINE STATEMENT OF PURPOSE The intent of the rental certificate of compliance program is to protect the health, safety and welfare of residents of rental dwelling units, as well as the general public, and to enhance the good health and vitality of the City's oldest neighborhoods, by preserving the quality of rental housing in those are~. The pro.an will accomplish this by encour~ing good and regular maintenance and preventing ~'adual deterioration. In order to accomplish this, the program will provide for the inspection of rental units in conservation and rehabilitation dis~icts designated by City Council, to insure their compliance with Building Maintenance Code standards. GENERAL PROVISIONS The City of Roanoke has adopted the Virginia Building Maintenance Code. Accordingly, aH properties, regardless of use and location within the City, are required to be maintained to the standards of this Code. The rental certificate of compliance program does not affect those standards, but addresses only the administrative means of inspections specifically of rental units in designated conservation and rehabilitation districts of the City, to veri~ their compliance with the Code. All other buildings and areas oftbe City a~e subject to the same requirements for maintenance and condition. Atter the effectiv~ date of the certificate of compliance program, any residential rental property in a conservation or rehabilitation district designsted by City Council for the program will be subject to regular inspection by the Building Department as to ~ompliance with tl~ Buildln~ Maintenance Code. The objective is to inspect aH rental units in dnsi~n~ted are~ eve~ two years, on a basis that is automatic, predictable, and organized. Individual rental units in multi-fnmily buildings, where the owner occupies one of the umts, wifi also be subject to inspection, All owners of property in the areas desiSnated for the program will be asked to certify whether the property is owner-occupied, rental, or vac~n~ and to veri~ the proper address of the responsible imrty to be contacted regarding the property, including receipt of legal notice. Any housing unit not occupied by the owner of record, i.e. in whos~ name the property deed is recorded, will be presumed to be either rental or potential rental and would be scheduled for regular inspection. Vacant units, not condemned, will be considered potential rental units. Units that are condemned from a previous inspection would remain condemned, and their vacant status would be verified. If an owner willfully fails to allow a unit to be inspected at its scheduled time after notification-has been issued pursuant to Section 7-37 of the City Code, or prior to the expiration of the certificate of compliance, the unit may not be rerented upon its vacancy without an inspection. (See also sections 7 and 26.) The owner will be sent notice of this restriction. 10. 11. WHEN INSPECTION REQUIRED Any property owner may request an inspection at any time. The owner must either schedule an appointment for the inspection, or arrange for the inspector to have access to the unit to be inspected. Inspections will be scheduled at least 30 days in advance, so property owners can prepare for and notify their tenants of the inspection. If the owner wishes to reschedule the inspection for convenience, he/she may do so twice with reasonable notice to the Building Department. A minimum of one week will be allowed between scheduled inspections, i.e. the owner would have the opportunity of three inspection appointments over a period of at leas~ two weeks. If an owner fails to allow an inspection at any oftbe three appointments after notification has been issued pursuant to Section 7-37 of the City Code, or prior to the expiration of the certificate of compliance, he/she will be considered to he willfully failing to cooperate with the schedule of inspections. Owners are encouraged to make arrangements for entry with their tenants well in advance of the scheduled inspection. While not required, it is strongly preferred that the property owner or his representative be present during the inspection, to discuss the findings of the inspection. The tenant's presence is also desirable, to participate in the inspection and the discussion of conditions and maintenance. If the unit becomes vacant after the notice of the scheduled inspection is given to the owner but bet'om the scheduled inspection is made, the Building Department would prefer to condu~ the insp~ntion while the unit is vacant. Accordingly, the owner is asked to notify the Build~ Department of the vacancy and to schedule an expedited inspection of the vacan~ unit Becau~ this would be for the Building Department's convenience, there will be no fe~ or penalty for that inspection, on the same terms aa if the inspection were performed according to schedule. If a unit is not inspected upon schedule and an inspection is to be performed pursuant to a complaint, the Building Department will attempt to contact the owner or managing agent to inform him/her that an inspection is to be made. All rental units in designated areas will be required to have a certificate of compliance. 2 12. 13. 14. 1:5. However, the inspection requirement may be relieved for certain units, as follows: A. Newly constructed units receiving a certificate of occupancy (C.O.) under the provisions of Volume I of the Uniform Statewide Building Code will be presumed to meet standards of the Building Maintenance Code and will be given a certificate of'compliance, good for three (3) years. B. Units bein~ substantially rehabilitated or rebuilt may also be given a three (3) year certificate of'compliance and be exempted by the Building Commissioner from the requirement for inspections, upon his/her judgement that the rehabilitated unit meets the requirements of Volume I of the Statewide Building Code, and the extent of the work is basically equivalent to new construction and provides a level of'assurance of safety of construction generally equivalent to new construction. C. A rental complex that consists of at least 20 rental ~mitq may have a random sample of no less than 10 units inspected, flail units inspected pass on the first inspection, and all common areas pass, the inspector may exempt the balance of the units fi.om inspection. If later inspections of any exempted units reveal violations that apparently were present at the time of renting the units, or are not promptly corrected, the Building Commissioner may revoke the exemption fi'om the inspection requirement. Periodically the Building Department wiU review records of real estate transfers to identify rental properties without certificates of compliance that may have been sold to new owners. The new owners will be contacted to arrange for inspections of the transferred units. A prudent buyer of rental property will determine whether the property has a valid certificate of compliance, prior to sale. For any unit that has not been impected on schedule, or upon subsequent vacancy, or for any reason within a reasonable period of time after the implementation of the program, the Building Department may pursue all legal avenues available in order to perform the inspection. The City and the Redevelopment and Housing Authority are examining the feasibility of the Authos'ity applyin8 the ~a~dard$ of the Building Maintenance Code to its inspections of Section $ rental unitl, insteed of or in addition to HUD's housing quality standards. If such arrangell~ can be made, the Building Commissioner can delegate authority for Code inspections to the Authority inspectors for Section 8 units. Until that time, Section 8 units will be subject to an inspection every second year by the Building Department for compliance with the Buiidin8 Maintenance Code and the certificate of compliance program, in addition to the annual inspection by the Authority for compliance with housing quality standards. liqSI~ECTION STANDARDS Any inspection will be based on provisions of the Virginia Building Maintenance Code. Deficient conditions will be separated into three categories: 3 16. 17. 18. Dangers to health and safety of the residents or public, presented by the building. Examples would include: · Hazardous wiring, such as bare conductors; · No operable heating system; · Major structural deterioration or defects. The unit would be condemned as not fit for use or occupancy until corrections are made. Failure to make corrections will result in prosecution for violation of the Code. Significant exterior and interior violations not immediately endangering health and safety but needing correction. Examples would include: · Structural defects not imminently endangering health and safety; · Windows and doors allowing significant air infiltration or not readily opanable for emergency exit; · Accumulated debris or rubbish posing a fire or pest hazard; · Pest infestation. The owner will be given a notice of violations found and a "temporary waiver' for a period of time to correct these deficiencies, with that time depending upon the severity oftbe defidencies, but not in any case exceeding 6 months. Failure to make corrections will result in prosecution for violation of the Code. A certificate of compliance would not be issued until all corrections are mede. Technical or minor deficiencies or developing problems noted by the inspector, of which the owner should be aware and plan to address eventually, but which will not be cited as violations requirin8 correction. Examples would include: · An aging roof but no substantial leaks; · Deteriorating masonry work; · Developin8 wood rot; · ' Peeling exterior paint. On fisture impecfiom, these items will be checked for worsening conditions and may be cited or prevent reissuance of a certificate of compliance. The inspection will be of the complete unit. Any deficiencies found will be noted on the inspection report by the inspector. The purpose of the inspection report will be to identify for the owner or the agent or contractor the deficiencies that must be corrected in order for the unit to receive a ce~ificete of compliance. As there may be several ways to correct any deficiency, the inspection report typically will not specify the means to be used. The Bulidin& Maintenance Code assigns responsibility for some items to the resident, unless othe~vise manged with the owner, such as accumulation of gafoage, rubbish, or hazardous materials inside a unit. A violation notice and order to correct any deficiencies found for which the tenant is responsible will be addressed to the tenant, with a copy to the owner. The tenant's failure to correct violations for which he/she is responsible may result in prosecution for violation of the Code. In order for owners to preinspect a unit and anticipate corrections that may be required, the Building Department will provide to any interested party a sample of the inspection report 19. 20. 21. 22. 23. it will use to inspect units, as well as a summary of provisions of the Building Maintenance Code. General guidelines for inspections standards will be prepared with the assistance of representatives from the community and will also be made available. CERI'L~'ICATE OF COMPLIANCE The certificate of compliance or notice of deficiencies will be issued to the owner or agent on the spot, at the time of inspection, if the owner or owner's agent is present, and mailed to the owner's or agent's address of record if hedshe is not present. If deficiencies are found, a copy of the notice and inspection report will also be given to the tenant. A sticker will be placed in a conspicuous place at or near the unit's main entrance, reflecting the results of the inspection, specifically: · Certificate issued, effective through a given date~ · Deficiencies found, to be corrected; temporary waiver issued, through a given date; · Rejected/condanmed. Neither the owner nor the tenant may remove the sticker except as authorized by the Building Commissioner. A certificate of compliance will be effective for a period of 24 months. APPEALS An owner disagreeing with a determination of the inspector may request a modification of that finding from the Building Commissioner any time within 21 days of the determination. The Commissioner will discus~ the owner's request with the owner and/or the owner's represenvitive. If the Commissioner and the owner fail to agree, then at the option of the properVj owner, the Commissioner will convene an informal meeting with the owner and/or the owner's representatives to discusa the owner's request. The meeting may include advisors to the Building Commissioner, including representatives from rental property owners, neighborhood residents, tenants or tenant advocates, and other inspectors. The Commimoner will reach a decision within five working days of the meeting. If the BUilding Commi~ioner declines to grant the requested modification, the owner may appeal to tbe Board of Building Code Appeals, as prescribed in the Building Maintenance Code. INSPECTION FEES If Inspection Is Performed On Scheduled Basis: A. Inspections on the regularly scheduled basis will maximize the convenience and efficiency of the Building Department, in addition to that of owners and occupants of units to be inspected. Consequently, if the inspection is performed at the request of the Building Depamnent on its routine basis, or at the request of the owner, there will be no charge for the initial inspection. If the unit fails to pass on initial inspection, a second and third inspection to verify that cited violations have been corrected will be at no charge. If however the unit fails to pass at the third inspection, the fourth and any subsequent inspection for deficiencies cited at the initial inspection will incur a $35 reinspection fee. 24. If Inspection Is Not Performed On Schedule: A. Inspections requiring rearrangement of priorities and scheduled work reduce the Buildin8 Department's efficiency. Accordinsly, an inspection fee of $75 will be charged to the owner ora unit that either: · had been scheduled by the Building Department for inspection on three occasions; and · has not been inspected; and · is later inspected; or~ · is inspected a~er its certificate of compliance expire. B. Any reinspections performed on such a unit to verify corrections of violations cited upon the initial inspection will incur a $35 reinspection fee. C. A property owner may avoid these charges by cooperating with the schedule of inspections. INSPECTION FEES ON SCHEDULED BASIS OTHER THAN ON SCHEDULE Initial Inspection No Charge $75 2nd Inspection No Charge $35 3rd Inspection No Charge $35 4th and Later $35 $35 Inspection 25. 26. Upon reinspe~ion, there may be Code violations found that were not cited upon earlier ~ either _bo~,~ the condition did not exist or it was not observed by the inspector. The inspector will cite such conditions when they are found, but they will not trigger an inspection charge unles~ they are uncorrected upon subsequent reinspection. PENALTIES AND FINES Renting a vacant unit without either a certificate of compliance or a waiver will be a violation oftbe pro,'am and will be punishable in accordance with Sec. 36-106 of the Code of Virginia. An owner convicted by the court for a violation of this may be fined up to $2500, with minimum fines of $1000 for a second offense within 5 years, $500 for a second 27. 28. 29. offense within 10 years, and $1500 for a third offense within 10 years. PHASED IMPLEMENTATION The program will be initiated on a limited basis, in order to test and refine administrative procedures. A schedule for expanded implementation of the program, specifically establishing a schedule of inspections by the Building Department, will be determined by the administrative resources that may be devoted to it. The program provisions will apply to all eligible conservation and rehabilitation districts designated by City Council, with full application to all rental properties in conservation and rehabilitation districts intended within 2 years. A notice will be mailed to all property owners with units to be affected by the program, informing them of the program, its purpose and operation, including general program requirements and property maintenance standards. Individual owners will be notified by mail of the scheduled date and approximate time of the planned inspection of their units. Workshops and meetings will be offered periodically to interested owners and others regarding provisions of the program. Rea[ estate agents, attorneys, and lenders will be notified of the program as well, for the benefit of their clients. Ongoing evaluation of the program's operation will be necessary to its efficient implementation. The City will also perform a specific evaluation of the program's effectiveness, as well as the efficiency of its procedures, approximately 24 months after its inception. This evaluation will involve representatives from the community of interests, including neighborhoods, tenants, and property owners. RELA TED ISSUES In the course of development of these progra*n guidelines, it has become apparent that there are additional important issues of public concern that are not central to a rental inspections program specifically. Nonetheless, these issues are significant to an inspections program, because they relate either to neighborhood health and well-being, or the ability of property owners to pay for improvements and repatrs to their properties to Code or optimum condition, or the terms of the legal and business relationship between landlords and tenants. Specific issues identified include: Legal and practical avenues for property owners to deal with irresponsible, destructive tenants; Financing for owners to bring their units up to Code sta~_d_nrds within realistic rent ranges; Dilapidated vacant buildings and deteriorated owner-occupied houses; Availabiltiy of affordable decent housing by residents unable to pay higher market rents; Neighborhood cleanliness, particularly bulk trash; Neighborhood security, crime prevention, peacefulness generally. The committee asserts that, while the rental inspections program design should not be complicated by these issue~; the community shouM orrtmge for them to be considered and strategtes developed to ,--d~ess them. Parties that should be involved or take leadership roles in this regard incl,_;de private sector commercial lenders and insurers, individual neighborhood organizations, the ~4partment Association, the Investors Association, the Regional Housing Network, and various departments of the City. As members of the Regional Housing Network, the committee recommends that the Network select one or several of these issues to t,flt~.ess. It further recommends that the other groups pursue issues of part~cular concern to them and to cooperate with the Network and each other in furthering the work of which the rental inspections program design should only be the beginning. 5.a.1. Greater Raleigh Court Civic League P. O. Box 3092 ® Roanoke, VA 24015 Jun~ 17, 1996 VIA FAX224-3145 Hon. David Bowers, Mayor M~nhazs of Roanoke City Council Roanoke, VA In Re: Great~ Raleigh Court Civic I~agu~'s Positi~m on R~ntal Insp~nion Pm~sal D~ar Mayo~ Bowel's and Coundl Member:: 1 am writing in my capacity as the incoming President of the Greater Raleigh Court Civic League. AIt~x)ugh the current proposal tbr rental insl~,tions does not di~'ctly impact the geo~,~phic scope of our neighborho~l, I warned to express to you and the m~mbe~ of Council my concert that tha City's fi~e inspection plan for t~ml ~ b~ nmgl~a-y and contain some reliable mechanism for annual report~ and insuring complianc~. I am sorry thnt I cammt au~nd ~hc Council meeting today and appreciate the opportunity to express my views on this issue. Thank york V~y m~ly yours, M#342017 JUN-l?-1996 11:55 70~9835~11 89~ P.02 5.a. 1. and ~/an~ IN THB COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 32991-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General and Civic Center Fund Appropriations, and providing the usual daily operation of the Municipal City of Roanoke, an emergency is declared to for an emergency. WHEREAS, for Government of the exist. THEREFORE, BE IT ORDAINED Roanoke that certain sections of Center Fund Appropriations, be, and the same and reordained to read as follows, in part: by the Council of the City of the 1995-96 General and Civic are hereby, amended City Council (1) City Manager (3) Personnel Management (6) .... Risk Management (7) ..... City Attorney (9) ....... Director of Finance (10) ................. Billings and Collections (11) ............ Municipal Auditing (12) .................. Registrar (13-14) ........................ City Treasurer (15) ...................... Commissioner of the Revenue (16) ......... Real Estate Valuation (17) ....................... Jail (18) ................... cononwealth,s Attorney :::::::::::::::::::::::::: Clerk of Circuit Court (20) ....................... Police - Administration (21) ...................... Police Investigation (22). $ 224,189 360,074 587,812 54,751 074 828 860 623,572 390,986 624,547 1,541164 1,060603 445 150 246 862 763 965 944 261 906 992 6,861377 892,045 1,032,545 273,232 2,796,251 7,562,159 Police - Services (24) ........................... Fire - Administration (25) ....................... Fire - Technical Services (26) ................... Fire - Trainin? and Safety (27) Building Inspections (32) ......................... Streets and Traffic (33) .......................... Traffic Engineering (34) .......................... Solid Waste Management/Refuse (35) ................ Solid Waste Management/Recycling (36) ............. Custodial Services (37) ........................... Engineering (38) .............................. Building Maintenance (39) ................... Parks Maintenance (40) ..................... Community Planning (41) .................... Director of Human Development (42) ......... Juvenile Detention Home (43) ............... Outreach Detention (44) ........................ Crisis Intervention (45) ........................ Social Services - Administration (46 Social Services - Income Maintenanc, ii;i[[[]][]] Social. Services - Services (48) .................. Social Services - Employment Services (49) ....... Libraries (50) ................................... Supply Management (51) ........................... Circuit Court (52-53) ............................ Civic Center Fun& Capital Outlay Virginia Municipal League Conference (54) ......... Grant-in-Aid Commonwealth $ Shared Expenses (55-58). Civic Center Other (62) ........................................ $ 1) Regular Employee Salaries (001-001-1110-1002) $ ( 549) 2) Regular Employee Salaries (001-001-1120-1002) 10,305 1,651,326 288,311 286,713 191,717 168 320 336 463 2,383 610 710 497 2,212 765 1,303 457 4,616 399 612 834 897 715 1,449 179 3,209 792 3,741 687 801,105 177,484 775,502 159,472 417,701 563613 3,959458 5,924313 700 824 1,963 124 236 356 232 510 50,000 50,000 32,573,556 5,563,346 12,847,392 974,532 3) Regular Employee Salaries (001-002-1211-1002) 4) Salary Lapse (001-002-9410-1090) 5) Transfer to Civic Center Fund (001-004-9310-9505) 6) Regular Employee Salaries 7) Regular Employee Salaries 8) Regular Employee Salaries 9) Regular Employee Salaries 10) Regular Employee Salaries 11) Regular Employee Salaries 12) Regular Employee Salaries 13) Regular Employee Salaries 14) Temporary Employee Wages 15) Regular Employee Salaries 16) Regular Employee Salaries 17) Regular Employee Salaries 18) Regular Employee Salaries 19) Regular Employee Salaries 20) Regular Employee Salaries (001-002-1261-1002) (001-002-1262-1002) (001-002-8120-1002) (001-003-1220-1002) (001-004-1231-1002) (001-004-1232-1002) (001-005-1240-1002) (001-010-1310-1002) (001-010-1310-1004) (001-020-1234-1002) (001-022-1233-1002) (001-023-1235-1002) (001-024-3310-1002) (001-026-2210-1002) (001-028-2111-1002) 48,209 787,822 50,000 8,365 3,974 ( 81,290) 14,464 ( 4,652) ( 49,145) 7,205 4O8 20,000 ( 2,011) (10,685) 3,039 (134,048) ( 63,648) 3,628 21) Regular Employee Salaries 22) Regular Employee Salaries 23) Regular Employee Salaries 24) Regular Employee Salaries 25) Regular Employee Salaries 26) Regular Employee Salaries 27) Regular Employee Salaries 28) Regular Employee Salaries 29) Regular Employee Salaries 30) Regular Employee Salaries 31) Overtime Wages 32) Regular Employee Salaries 33) Regular Employee Salaries 34) Regular Employee Salaries 35) Regular Employee Salaries 36) Regular Employee Salaries 37) Regular Employee Salaries 38) Regular Employee Salaries (001-050-3111-1002) (001-050-3112-1002) (001-050-3113-1002) (001-050-3114-1002) (001-050-3211-1002) (001-050-3212-1002) (001-050-3214-1002) (001-050-3520-1002) (001-050-3530-1002) (001-050-4130-1002) (001-050-4130-1003) (001-052-3410-1002) (001-052-4110-1002) (001-052-4160-1002) (001-052-4210-1002) (001-052-4211-1002) (001-052-4220-1002) (001-052-4310-1002) 19,759 (15,108) (222,363) ( 40,915) (19,647) ( 2,624) 4OO 3,992 ( 1,473) (75,609) 34,510 5,279 (23,192) ( 6,726) (74,270) ( 5,354) (28,519) 4,651 39} Regular Employee Salaries 40) Regular Employee Salaries 41) Regular Employee Salaries 42) Regular Employee Salaries 43) Regular Employee Salaries 44) Regular Employee Salaries 45) Regular Employee Salaries 46) Regular Employee Salaries 47) Regular Employee Salaries 48) Regular Employee Salaries 49) Regular Employee Salaries 50) Regular Employee Salaries 51) Regular Employee Salaries 52) Regular Employee Salaries 53) Feee for 54) 55) 56) 57) (001-052-4330-1002) (001-052-4340-1002) (001-052-S110-1002) (001-054-1270-1002) (001-054-3320-1002) (001-054-3330-1002) (001-054-3360-1002) (001-054-5311-1002) (001-054-5313-1002) (001-054-5314-1002) (001-054-5316-1002) (001-054-7310-1002) (001-056-1237-1002) (001-072-2110-1002) Professional Services (001-072-2110-2010) Appropriation from General (005-056-8600-9003) (001-020-1234-0613) (001-020-1234-0610) (001-020-1234-0611} Revenue Treasurer Commissioner of the Revenue Sheriff 45,319) (103,230) 1,211 1,003 54,624) 15,021) 13,669) 17,485 32,478) 69,886) 9,385 28,242) 12,040) 4,434 44,040 50,000 1,006) 5,343) 25,026) 58) Commonwealth's Attorney (001-020-1234-0610) 59) General Admin- istration (001-020-1234-0676} 60) Employment Services (001-020-1234-0681) 61) Direct Social Service Admin- istration (001-020-1234-0685) 62} Operating Supplement - General Fund(O05-020-1234-0951) 63,648) 7,496) 4,693 ( 34,943) 50,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 17, 1996 Report #96-17 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Fund Appropriations - Personnel Lapse Report Dear Mayor and Members of City Council: I. Background in chronological order is as follows: Personnel lapse is generated due to employee turnover and vacancies in City departments. For the current Fiscal Year, salary savings of $785,000 are projected as a result of these vacancies. II. Current Situation is as follows: To provide timely information to City Council and increase administrative efficiency, the status of lapse was reported quarterly to City Council for the first 2 quarters as a Consent Agenda item. This quarterly report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount and adjusts affected departmental operating budgets. Total estimated personnel lapse generated for Fiscal Year 1995-96 is $936,372. This funding is allocated as shown on Attachment "A" of this report. Personnel lapse generated exceeds the estimate of $785,000 by $151,372. $148,550 of this additional lapse needs to be transferred to the following departments to fund operating needs: Circuit Court - $44,040 needs to be transferred to the fees for professional services account. This account is used for jury service payments and exceeds budget as a result of the increased number of jury trials and the need for larger jury pools in some of the high profile criminal and civil cases. Registrar - $20,000 needs to be transferred to the temporary wage account to cover the estimated costs of the June Primary election. It was not anticipated that a June Primary would be held when the FY 1995-96 budget was developed and, therefore, this expense was not included in the Registrar's budget. Honorable Mayor and Members of City Council Office of Management & Budget June 17, 1996 Page 2 Communications - $34,510 needs to be transferred to overtime wages to cover shortages in the account as a result of required training of existing staff for professional recertification, mandatory training of new staff in areas such as CPR and emergency medical dispatch, and the snow storms of December, 1995, and Janua~, 1996. Civic Center - $50,000 needs to be transferred to the Civic Center Fund to cover event planning expenses for future conferences, including the Virginia Municipal League Annual Conference in the fall of 1996. ltl. Issues in order of importance are as follows: A. Funding B. Timing IV. Alternatives in order of feasibility are as follows: Authorize the transfer of personnel lapse funds from departmental accounts to personnel lapse account 001-002-9410-1090 and adjust the revenue estimates as listed on Attachment "A" of this report. Funding is available in the salary accounts due to turnover and vacancies in City departments. Timing is important since funds need to be transferred prior to June 30, 1996. Do not authorize the transfer of personnel lapse fundn from departmental accounts to personnel lapse account 001-002-9410-1090 as listed on Attachment "A" of this report. Funding would remain in departmental budgets and salary lapse savings would not be transferred to salary lapse account 001-002-9410-1090. 2. Timing is not an issue. Honorable Mayor and Members of City Council Office of Management & Budget June 17, 1996 Page 3 Recommendation: City Council concur in Alternative A and authorize the transfer of funding from departmental accounts to personnel lapse account 001-002-9410-1090 and adjust the revenue estimates as listed on Attachment A. Respectfully Submitted, W. Robert Herbert City Manager Attachments Wilburn C. Dibling, Jr., City Attorney William F. Clark, Director of Public Works Kit B. Kiser, Director of Utilities and Operations Glenn D. Radcliffe, Director of Human Development George C. Snead, Director of Public Safety Barry L. Key, Manager, Management and Budget Diane S. Akers, Budget Administrator SALARY LAPSE CALCULATION -JULY, 1995 THRU JUNE, 1996 A'I-I'ACHMENT A GENERAL FUND: 001 - 001 - 1110 - 1002 ClTYCOUNClL (549) (549) 001 - 001 - 1120 - 1002 CITY CLERK 10,305 10,305 001 - 002 - 1211 - 1002 CITY MANAGER 48,209 48,209 001 - 002 - 1212 - 1002 OMB 0 0 001 - 002 - 1261 - 1002 PERSONNEL MANAGEMENT 8,365 8,365 001 - 002 - 1262 - 1002 RISK MANAGEMENT 3,974 3,974 001 - 002 - 8120 - 1002 ECONOMIC DEVELOPMENT (81,290) (81,290) 001 - 002 - 8123 - 1002 GRANTS COMPLIANCE 0 0 001 - 003 - 1220 - 1002 ClTYAq-~ORNEY 14,464 14,464 001 - 004 - 1231 - 1002 DIRECTOR OF FINANCE (4,652 (4,6521 001 - 004 - 1232 - 1002 BILLINGS & COLLECTIONS (49,145 (49,1451 001 - 005 - 1240 - 1002 MUNIClPALAUDITING 7,205 7,205 001 - 010 - 1310 - 1002 REGISTRAR 408 408 001 - 020 - 1234 - 1002 CITY TREASURER (2,011) (1,006~ (1,0051 001 . 022 - 1233 - 1002 COMMISSIONER REVENUE (10,685) (5,343'~ (5,3421 001 - 023 - 1235 - 1002 REAL ESTATE VALUATION 3,039 3,039 001 - 023 - 1238 - 1002 BOARD EQUALIZATION 0 0 001 - 024 -2140 - 1002 SHERIFF 0 0 0 001 - 024 - 3310 - 1002 JAIL (134,048 (25,026'~ (109,0221 001 - 026 - 2210 - 1002 COMMONWEALTH'S A3-FORNEY (63,648) (63,648', 0 001 - 026 - 2211 - 1002 COST COLLECTIONS UNIT 0 0 001 - 028 -2111 - 1002 CLERK OF ClRCUIT COURT 3,628 3,628 001 - 050 - 1260 - 1002 ~ DIRECTOR OF PUBLIC SAFETY 0 0 001 050 - 3111 1002 ! POLICE - ADMINISTRATION 19,759 19,759 001 - 050 - 3112 - 1002 POLICE - INVESTIGATION (15,108) (15,108'~ 001 - 050 ~ 3113 - 1002 POLICE- PATROL (222,363 (222,36~ 001 - 050 - 3114 - 1002 POLICE- SERVICES (40,915) (40,915', 001 - 050 - 3115 - 1002 POLICE-TRAINING 0 0 001 - 050 -3211 - 1002 FIRE-ADMINISTRATION (19,647) (19,647, 001 - 050 -3212 - 1002 FIRE - TECHNICAL SERVICES (2,624) (2,624', 001 - 050 - 3213 - 1002 FIRE- OPERATIONS 0 0 001 - 050 - 3214 - 1002 FIRE - TRAINING & SAFETY 400 400 001 - 050 - 3520 - 1002 EMERGENCYSERVICES 3,992 3,992 001 - 050 - 3521 - 1002 EMERGENCY MEDICAL SERVICES 0 0 001 - 050 - 3530 - 1002 ANIMAL CONTROL (1,473) (1,4731 001 - 050 - 4130 - 1002 COMMUNICATIONS (75,60~c (75,609' 001 - 052 - 1280 - 1002 DIRECTOR OF PUBLIC WORKS 0 0 001 - 052 - 3410 - 1002 BUILDING INSPECTIONS 5,279 5,279 i001 - 052 - 4110 - 1002 STREETS&TRAFFIC (23,192 (23,192' 001 - 052 - 4160 - 1002 TRAFFIC ENGINEERING (6,72~ (6,726' 001 - 052 - 4210 - 1002 SOLID WASTE MGMNT/REFUSE (74,27¢ (74,270' 001 - 052 - 4211 - 1002 SOLID WASTE MGMNT/RECYCLING (5,3541 (5,354' 001 - 052 - 4220 - 1002 CUSTODIAL SERVICES (28,51c~ (28,519' 001 - 052 - 4310 - 1002 ENGINEERING 4,651 4,651 001 - 052 -4330 - 1002 BUILDING MAINTENANCE (45,3191 (45,319' 001 - 052 - 4340 - 1002 PARKS MAINTENANCE (103,230~ (103,230' 001 - 052 - 7110 - 1002 RECREATION 0 0 001 - 052 -8110 - 1002 DEPT. OF PLANNING & COMM. DEVP 1,211 1,211 001 - 054 - 1270 - 1002 DIR OF HUMAN DEVELOPMENT 1,003 1,003 001 - 054 - 2150 - 1002 LAW LIBRARY 0 0 001 - 054 - 3320 - 1002 JUVENILE DETENTION HOME (54,6241~ (54,624' 001 - 054 - 3330 - 1002 OUTREACH DETENTION (15,0211~ (15,021' 001 - 054 - 3350 - 1002 YOUTH HAVENI 0 0 001 - 054 - 3360 - 1002 CRISIS INTERVENTION (13,66-c (13,669 SALARY LAPSE CALCULATION - JULY, 1995 THRU JUNE, 1996 A3=~ACHMENT A 001 054 - 5311 - 1002 SOCIALSVCS-ADMIN. 17,485 8,743 8,742 001 054 - 5313 - 1002 SOCIAL SVCS - INCOME MNT (32,478', (16,239 (16,239 001 054 - 5314 - 1002 SOCIAL SVCS - SERVICES (69,886' (34,943 (54,943 001 - 054 - 5316 - 1002 SOCIAL SVCS - EMPLOYMENT 9,385 4,693 4,692 001 - 054 - 5411 - 1002 CSAADMINISTRATION 0 0 001 - 054 -7310 - 1002 LIBRARIES (28,242 (28,242) 001 - 054 - 8170 - 1002 COMMUNITY EDUCATION 0 0 001 - 056 - 1237 - 1002 SUPPLY MANAGEMENT (12,040) (12,040) 001 - 056 - 1250 - 1002 DIR UTILITIES & OPERATIONS 0 0 001 - 072 - 2110 - 1002 CIRCUIT COURT 4,434 4,434 iiii?~iiiiiiiiiiiiiiiiiiiiiiiiiii!i!!iiiiiiiiiiiiiiiiiiiiiiiiii~ ii~S~B~T~Ei~i~I~SEi~ENERA~EDi!iiiiii :::::::~::=:~!::~t~t) i=:=:~:::::~::::: :::~i:.!~t~2~;~i OTHER OPERATING NEEDS: 001 - 010 - 1310- 1004 REGISTRAR 20,000 20,000 001 - 050 - 4130- 1003 COMMUNICATIONS 34,510 34,510 005 - 056 - 8600- 9003 CIVIC CENTER 50,000 50,000 001 072 - 2110 - 2010 CIRCUIT COURT 44,040 44,040 SUBTOTAL 14a.55o O, l~a-sso 001 - 002 - 9410 - 1090 PERSONNEL LAPSE 787,822 787,822 TOTAL ~132.769; ~132.769) 0 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-I536 Telephone: (540) 981-2541 Fax: (540) 224~3145 June 20, 1996 SANDRA H. EAKIN · Deputy City Clerk File #72-178-183-200-236-266-450 Joseph K. Aversano, Director Community Planning and Development U. S. Department of Housing and Urban Development 3600 W. Broad Street Richmond, Virginia 23230-4920 Dear Mr. Aversano: I am enclosing copy of Resolution No. 32992-061796 authorizing the City Manager to amend the Annual Update of the Entitlement Consolidated Plan for FY 1996-97 and submit said amendments to the United States Department of Housing and Urban Development (HUD), and to execute certain documents in connection with said amendments. Resolution No. 32992-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of June, 1996. No. 32992-061796. VIRGINIA, A RESOLUTION authorizing the City Manager to amend the Annual Update of the Entitlement Consolidated Plan for FY 1996-97 and submit said amendments to the United States Department of Housing and Urban Development (HUD), and to execute documents in connection with said amendments. WHEREAS, each year, the City receives Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) entitlement funds from HUD to implement a variety of community development programs; WHEREAS, these programs are outlined each year as an Annual Update to the Five Year Consolidated Plan; WHEREAS, citizen hearings were conducted on January 16, April 9, and April 29, 1996, to identify community needs, to review the 1996-97 Annual Update to the Consolidated Plan, and to obtain citizens' recommendations; WHEREAS, City Council approved the FY 1996-97 Annual Update on May 13, 1996, by Resolution No. 32939-051396; WHEREAS, the Annual Plan was approved by this Council and submitted to HUD in May, 1996, to ensure timely receipt of new entitlement funds; and WHEREAS, City Council requested a recommendation concerning the allocation of said new entitlement funds prior to July 1, 1996. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to amend the Annual Update of the Entitlement Consolidated Plan for FY 1996-97 and submit said Amendments to HUD for review and approval, after the required citizen review, provided there are no compelling objections to the Amendments, and to execute the appropriate documents in connection with HUD for said amendments, said documents to be approved as to form by the City Attorney, all in accordance with the City Manager's report dated June 17, 1996, to this Council. ATTEST: City Clerk. June 17, 1996 96-20 Honorable Mayor and Members of Council Roanoke, Virginia Dear Members of Council: Subject: Approval of budgetary changes and amendments to Annual Update to the HUD Entitlement Consolidated Plan ("Annual Update") Each year, the City of Roanoke receives Community Develooment Block Grant (CDBG) and Home Investment PartnershiD Pro_oram (HOME) entitlement funds from the U.S. Department of of Housing and Urban Development (HUD) to implement a variety of community development programs. These programs are outlined each year as an Annual Update to the Five Year Consolidated Plan. Bo HUD did not provide exact entitlement fi~aures to the City in January ac expected, due to delays in Congressional approval of HUD's appropriation bill. Instead, the City of Roanoke was instructed by HUD to prepare the Annual Update at 10% below FY 95 funding, an overall decrease of $294,700. Citizen hearin_as were conducted on January 16, April 9, and April 29, 1996, to identify community needs, review the 1996-97 Annual Update to the Consolidated Plan and obtain citizens' recommendations. On Aoril 15, 1996, City Council was briefed on the projects included in the proposed fiscal year 1996-97 Annual Update to the Consolidated Plan. The City received notificatioq of the exact entitlement amounts on May 8, 1996. The anticipated Emergency Shelter Grant funds were not received. However, the CDBG allocation increased by $169.400 and HOME increased by $15,100 when compared to the estimated allocations previously provided by HUD and used in the budgeting process. City Council approved the FY 1996-97 Annual UDdatn on May 13, 1996, by Resolution 32939-051396 insuring that the Annual Update would be submitted to HUD by the May 17 deadline. All additional unallocated funds were placed in a Contingency category until future projects and activities are approved by City Council. City Council reouested a recommendation concerning the allocation of these additional funds prior to July 1, 1996. The City exoects HUD aooroval of the Annual Plan as currently submitted prior to July 1, 1996, the beginning of the 1996/97 fiscal year. II. All eligible oroiects were reexamined and reconsidered for funding or for increases in the 1996-97 funding allocations. This review included the Roanoke City Boxing Association's program for start up funds to establish a boxing program for at-risk youth. Bo As of June 7, the Roanoke City Boxino Association was in the oroces, of locating a suitable site in order to resubmit their proposed project for consideration by City Council. Additionally, the Roanoke City Boxing Association would have to document that they are incorporated as a non-profit entity before they are eligible to receive CDBG funds. The need for an Enter~3rise Zone implementation Dian has been identified by the Economic Development Office which would guide the construction of infrastructure improvements already funded and scheduled to be constructed in the residential neighborhood surrounding the City's newest Enterprise Zone (Enterprise Zone II) The following activities are recommended for increases in current levels of funding (See attachment A for complete listing of projects): Activity Rating Increase Increase HOME CDBG Economic Development Investment 87.4 $50,000 Fund Downtown Historic Facade Grants 81.6 ~ 10,000 Consolidated Rehab Loans 78.8 $15,100 $ 20,000 Empowering Individuals with 70.9 95,500 Disabilities Emergency Assistance Fund 70 $7,000 Enterprise II Plan n/a $15,000 Roanoke Neighborhood Partnership n/a $5,000 General Administration Total: $15,100 $112,500 The remaining amount of $56.900 in CDBG funds is recommended t. be added to the CDBG continqencv account for possible cost overruns, or for any future projects approved by Council· For example, with approval of City Council and citizen notification, the Annual Update could be amended during the year to include an additional activity. III. Issues: Citizen's will be notified prior to the submission of these amendments to the Annual Update to HUD, in accordance with the City's Citizen Participation Plan. A. Impact on community development of the city B. Funding C. Timing D. Citizen Participation Authorize the City Manager to amend the Annual Plan. make budgetary adjustments as indicated on attachment A and submit the appropriate amendments to HUD after the required 30 day citizen review period provided there are no compelling objections to the amendments. Imoact on community development of the city would be positive, increasing capacity of continuing programs and reserving funds for cost overruns, required set-asides and any future projects to be approved by City Council. 2. Funding will be available. The CDBG allocation increased by o 69.400 and the HOME allocation increased by $15,100. Timing is important. Significant changes to the Annual Update require a 30 day public review period. ~ has been encouraged throughout the HUD entitlement budgeting process and will be pursued for a~l significant changes to the 1996-97 Annual Plan per the City's Citizen Participation Plan. Do not authorize the City Manager to amend the Annual Plan, make budgetary adjustments as indicated on attachment A, and submit the appropriate amendments to HUD after the required 30 day citizen review period provided there are no compelling objections to the amendments. Imoact on community develoDment of the city will still be positive, except the capacity of specific programs and activities would not be increased at this time. ° Funding will continue to be available in the contingency category for future action. Timing of the amendments to the Annual Update would be delayed. ~ would continue to be encouraged whenever a significant change is required to the Annual Update per the City's Citizen Participation Plan. It is recommended that City Council authorize the City Manager to amend the Annual Plan, make budgetary adjustments as indicated on attachment A and submit the appropriate amendments to HUD after the required 30 day citizen review period provided there are no compelling objections to the amendments. Respectfully submitted, W. Robert Herbert City Manager WRH:LSS CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Chief of Economic Development Chief of Planning and Community Development Building Commissioner City Engineer Assistant to the City Manager for Community Relations Budget Administrator Office of Grants Compliance Attachment A 1996/97 HUD Funding Recommendation Project Name IJ Rating II Current II Requested Il OrigAward [I-F/. CDBG +/-HOME Jl Rev Award HUMAN SERVICES: Expanding Horizons 72.00 17,791 27,000 24,000 24,000 Customized Job Training 70.00 25,000 32,405 25,500 25,500 Opportunity Knocks 70.00 14,520 17,023 15,618 15,618 Job Training Camp/Internship 68.00 40,000 46,788 41,500 41,500 Project HOPE After School Day Care 68.00 20,000 22,671 20,000 20,000 Operation Bootstrap 65.00 12,491 8,466 8,466 8,466 Resource Mothers 65.00 20,730 35,662 21,700 21,700 Teen Outreach Program 65.00 2,000 1,500 1,500 1,500 Volunteer Leadership Development 65.00 10,000 9,275 9,275 9,275 Youth Clubs 65.00 0 8,194 3,000 3,000 Summer Youth Earn & Learn (Note 1) 58.00 0 67,499 0 0 Youth Achievers Outreach 58.00 0 32,779 15,000 15,000 Business Training Initiative 55.00 0 30,000 19,941 19,941 Pregnant Teen/Teen Parent 55.00 10,500 20,060 20,000 20,000 Roanoke City Boxing Association (Note 2) 52.00 0 54,804 0 0 Adult Care Center 50.00 0 2,400 2,400 2,400 Scouting Early Leads to the Future 50.00 0 17,500 9,500 9,500 YWCA Youth Club 40.0~ 12,500 13,105 12,600 12,600 HOUSING: Co~eolldated Reheb Loans (Note 3) 78.08 719,570 700,0oo 360,000 20,o00 18,100 395,100 Gilmer Avenue Revitalization 76.42 39,460 75,000 75,000 75,000 Perry Park Project 72.17 140,000 195,000 124,000 124,000 Empowering Individual. With DIs&bllltlee 70.92 20,000 37,500 21,100 5,500 26,600 Enterprise Zone Rehabilitation 69.50 0 200,000 100,000 100,000 Code Enforcement 68.08 132,000 180,785 132,000 132,000 CriticaJ Assistance Repair for the Elderly 68.08 129,784 100,000 90,000 90,000 Historic Gainsboro Rehabilitation 67.17 0 200,000 100,000 100,000 Vacant Lot Homesteading 67.08 20,000 40,000 20,000 20,000 Quick Response to Emergencies 68.25 74,783 50,000 40,000 40,000 Urban Rehab Homesteading (Note 4) 63.75 0 50,000 0 0 Operation Paintbrush 62.92 40,000 62,186 36,881 36,881 Demolition 61.92 180,000 200,000 100,000 100,000 Purchase-Rehabilita6on Program (Note 5) 60.25 168,600 160,000 0 0 HOP-Down Prat/Closing Assistance (Note 6) 59.42 0 24,000 0 0 Down Payment/CJosing Cost Assistence 54.83 88,628 150,000 63,238 63,238 RRHA Property Meintenance 53.50 0 20,000 10,000 10,000 Infill Design Lot Acquisition 50.42 10,000 10,000 0 0 RRHA Prior Program Management 48.88 0 38,600 0 0 RRHA Hcmeownership Seminars (Note 7} 48.75 0 5,300 0 0 RRHA Housing Support NA 317,642 285,878 285,878 285,878 II 1996/97 HUD Funding Recommendation (cont'd) Project Nam, II Rating II Current II II OrigAward II II Rev Award HOMELESS: Emergency Aaaiatance Fund 70.00 60,000 60,000 45,000 7,000 52,000 HOME Security Deposits 70.00 25,000 25,000 25,000 25,000 RAM House 70.00 19,807 16,740 0 ESG FUNDS ~/ITHDRAWN 0 TRUST Ramp 70.00 0 1,100 0 0 TAP Transitional Living Center 65.00 42,160 42,000 0 ESG FUNDS ~VlTHDRAWN 0 TAP Homeless Intervention Program 60.00 12,000 16,200 0 ESG FUNDS ~/ITHDRAWN 0 TRUST 55.00 13,500 13,790 0 0 NEIGHBORHOOD/ECON DEVELOPMENT: Shaffers Crossing I 89,10 138,774 190,300 190,300 190,300 Economic Development Inveatment Fund 87.40 150,000 200,000 100~000 50,000 150,000 Deanwood Industrial Park 86.50 14,071 86,250 86,250 86,250 Mini-Grants XVI 82.60 10,000 10,000 10,000 10,000 Neighborhood Development Grants 82.40 20,000 20,000 10,000 10,000 Gainsboro Professional Park II 81.80 140,500 165,035 165,035 165,035 Downtown Hlatoric Facade Grants 81.60 25,OOO 25,000 10,0OO 10,000 20,000 Small Business Incubator 81.50 60,000 45,000 30,000 30,000 Business Training Initiative 80.00 0 30,000 30,000 30,000 Program Expansion -- West End Center 77.50 0 137,000 68,451 68,451 Neighborhood Business Development Prog 77.10 24,500 24,500 20,000 20,000 Henry Street Improvements 75.60 159,908 160,190 140,190 140,190 TAP Entrepreneurial Trng/Loan Program 73.60 50,000 50,000 0 0 Graffiti Abatement 69.50 0 3,000 3,000 3,000 TRUST Shelter Addition 63.90 0 30,000 0 0 Adult Care Center Renovation 57.50 0 15,500 0 0 Gainsboro Land Use Plan 96/97 NA 0 40,000 40,000 40,000 Micro-Business Loan Program NA 50,000 NA 35,000 35,000 SW Virginia Community Development Fund NA 85,751 NA 36,251 36,251 RRHA Economic Development Support NA 57,071 103,541 55,000 55,000 ADMINISTRATION & PLANNING: Drug/Alcohol Council NA 18,198 NA 5,000 5,000 Enterprise II Plan NA 0 NA 0 15,000 15,000 HDC General Admin NA 49,692 51,877 44,723 44,723 Housing Marketing NA 0 10,000 0 0 Infill Design Competition NA 5,000 15,000 0 0 NNEO Operating NA 26,500 25,000 25,000 25,000 OGC General Admin NA 278,888 245,338 244,338 244,338 RNP General Admln (Note 8) NA 145,000 159,727 91 ~07 5,000 96,897 RRHA General Admin NA 90,595 , 82,322 66,183 66,183 1996/97 HUD Funding Recommendation (cont'd) Project Name I[ Rat'n9 II Current II ..--ted II Or,g Award II +,-.OME II Rev Award OTHER: Hotel Roanoke 108 Loan NA NA NA 556,122 556,122 Indirect Costs (CDBG) NA NA NA 42,230 42,230 Contingency-- CDBG Funde (Note 9) NA NA NA 8,900 56,900 65,800 Contingency -- HOME Funds (Note 1 O) NA NA NA 24,820 24,820 Contingency - CHDO Funds (Note 11 ) NA NA NA 113,851 113,851 1. This activity was proposed for CDBG funding due to the anticipated loss of JTPA summer youth funds. JTPA summer youth funds have been restored by Congress, 2. The initial proposal raised eligibility questions. As of June 7th, an eligible, modified request has not been received from the Association. 3. The Consolidated Rehab Loans Program will include the Enterprise Zone Rahab and Historic Gainsboro Rahab programs, for a total level of $560,000. This recommendation would increase the total to $595,100. 4. This activity has been made an option under the Vacant Lot Homesteading activity. 5. This proposed activity was not funded because it duplicated a comparable activity proposed es part of the Consolidated Rahab Loans program. 8. This activity was included as a set-aside within the overall down payment ~ssistance listed below it. 7. This activity was not funded because it duplicates other seminars available in the area. 8. The RNP will receive both CDBG ($91,897) and General Funds ($42,230) for a total of $134,127. This recommendation would increase the total to $139,127. It is anticipated that the additional $5,000 will be targeted toward an NNEO neighborhood plan. 9. The additional funds placed into contingency will allow for new projects, cost-overruns or planning updates. 10. These funds are being held As a buffer for Additional HOME-related costs. 11. These funds can only be used by certified Community Development Housing Organizations (CHDOs) such as the Northwest Neighborhood Environmental Organization and the Blue Ridge Housing Development Corporation. A project proposal from the laffer is currently MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-254l Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20,1996 File #58-67-183 Steven L. Higgs, President Blue Ridge Zoological Society of Virginia P. O. Box 1784 Roanoke, Virginia 24008-1784 Cindy L. Fitz, President Roanoke Jaycees 540 Campbell Avenue, S. W. Roanoke, Virginia 24013 Dear Mr. Higgs and Ms. Fitz: I am enclosing copy of Resolution No. 32993-061796 authorizing the proper City officials to execute an agreement with the Blue Ridge Zoological Society of Virginia, Inc., and Roanoke Jaycees, Inc., for operation of the miniature railroad at the Mill Mountain Zoo, upon certain terms and conditions. Resolution No. 32993-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. MFP:sm Sincerely, Mary F. Parker, CMC/AAE City Clerk Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 32993-061796. A RESOLUTION authorizing the proper City officials to execute an agreement with the Blue Ridge Zoological Society of Virginia, Inc., and Roanoke Jaycees, Inc., for the operation of the miniature railroad at the Mill Mountain Zoo, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and City Clerk are authorized to execute and attest, respectively, for and on behalf of the City, in form approved by the City Attorney, an agreement with the Blue Ridge Zoological Society of Virginia, Inc., and Roanoke Jaycees, Inc., for the operation of the miniature railroad at the Mill Mountain Zoo, for an initial term ending December 31, 1996, with automatic annual renewals, upon the terms and conditions as more particularly set forth in the report to this Council dated June 17, 1996. ATTEST: City Clerk. June 17, 1996 Council Report #96-145 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Agreement for the operation of a miniature train ("Zoo Choo") at Mill Mountain Zoo by the Roanoke Jaycees I. BACKGROUND: The Blue Ridqe Zooloqical Society of Virqinia, Inc. (Zoo) operates Mill Mountain Zoo on land leased from the City of Roanoke (City). Roanoke Javcees, Inc. (Jaycees) have operated a miniature train at Mill Mountain Zoo since 1952. The train is often referred to as the "Zoo Choo". City Ordinance #30865-02109~ authorized the City to renew the Agreement between the City, the Jaycees, and the Zoo. II. CURRENT SITUATION~ The parties to the previous Aare~ment decided to negotiate a new Agreement rather than extend the previous one. Major Doints of the new Aqreement are as follows: 1.) Jaycees retain train ownership. 2.) Zoo has exclusive license to operate the train. 3.) Establishes "Zoo Choo- committee to recommend policy and procedures for train operation. 4.) Net revenues split evenly between Jaycees and Zoo. 5.) Initial term of Agreement is thru 12/31/96, with automatic annual renewals. 6.) The Zoo and Jaycees are indemnifying the City from any claims resulting from their intentional or negligent acts or omissions. Major Point NOT in previous Aareement but in the new Agreement (Attached) is the City ind-m~ifying the 200 and Jaycees from any claims resulting from the City's intentional or negligent acts or omissions. Honorable Mayor and Council Members "Zoo Choo" Operating Agreement June 17, 1996 Council Report #96-145, Page 2 III. ISSUES~ A. Need B. Leaal C. Timinq City Council authorize an Aareement to bn approved as to form bv City Attorney and si~ned Need for enhancing zoo operations and better serving zoo visitors would be met. a au ho i is vested in Council to enter into an Agreement with the Zoo and Jaycees. ~ is critical since the "Zoo Choo" is ready to operate and the zoo is entering into prime zoo visitation time. City Council not authorize an AGreement to bm approved as to form by City Attorney and siqned b cit Mana er. Need for enhancing zoo operations and better serving zoo visitors would not be met. ~ vested in Council to enter into an Agreement is moot. ~ would not be met and one of the favorite zoo attractions would sit idle. ~ is that City Council concur with Alternative "A" and Authorize City Manager to execute the Agreement with Blue Ridge Zoological Society of Virginia, Inc. and Roanoke Jaycees, Inc. in form approved by the City Attorney. Honorable Mayor and Council Members "Zoo Choo" Operating Agreement June 17, 1996 Council Report $96-145, Page 3 Respectfully submitted, W. Robert }{erbert City Manager WRH/jjn Attachment cc: City Attorney Director of Finance Manager, Office Management and Budget Director of Public Works Manager, Parks & Recreation Business Coordinator, Parks & Recreation City Risk Management Officer Building Commissioner Citizens, Request for Service Steven Higgs, President, Blue Ridge Zoological Society Cindy Fitz, President, Roanoke Jaycees This Agreement is made and entered into as of the 1st day of March, 1996, by and between ROANOKE JAYCEES, INC., a Virginia non- stock, not-for-profit corporation with its principal place of business in the City of Roanoke, Virginia ("Jaycees"); BLUE RIDGE ZOOLOGICAL SOCIETY OF VIRGINIA, INC., a Virginia non-stock, not- for-profit corporation ("Zoo"); and the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ("Roanoke"). WI TNE S SETH THAT WHEREAS, Zoo, among other activities, operates the Mill Mountain Zoo on land leased to it by Roanoke; and WHEREAS, Jaycees are the owner of a miniature train, together with related track; ties, and other fixtures and personal property (collectively "Train"), that Jaycees have since 1952, with the permission of Zoo and Roanoke, operated on part of the land leased to Zoo by Roanoke; and WHEREAS, the parties agree that the Train is a significant attraction at the Mill Mountain Zoo, and that the continued operation of the Train in coordination with the operation of the Mill Mountain Zoo would be of mutual benefit to Jaycees, Zoo and Roanoke; and WHEREAS, the parties wish to enter into this Agreement to facilitate the continued operation of the Train. NOW, THEREFORE, IN CONSIDERATION of the premises, and in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by each of the parties, the parties do hereby agree as follows: 1. Ownership of the Train. Jaycees shall retain ownership of the Train. Zoo shall not, by virtue of this Agreement, acquire any ownership or other interest in the Train, beyond the license granted herein. 2. L~g_9~L~. Jaycees grant to Zoo, during.the initial term of this Agreement and all subsequent terms, an exclusive license for the operation of the Train under the terms and conditions set out in this Agreement. 3. Operation of the Train. Zoo shall, during the initial term of this Agreement and all subsequent terms, exercise its best efforts to operate the Train in compliance with all applicable federal, state and local laws and regulations, and to otherwise operate the Train with reasonable care, as provided in this agreement. 1 of 7 4. "Zoo Choo Committee,,. Zoo shall establish an ad hoc committee, which shall be known as the "Zoo Choo Committee.- 4.1 ~. The Zoo Choo Committee shall consist of (i) a designee of Zoo; (ii) a designee of Jaycees; and (iii) a designee of the National Railway Historical Society. 4.2 Membership on Zoo Board. Choo Committee may (but need not) Board of Directors of Zoo. The members of the Zoo be voting members of the 4.3 es onsibili 'es. The Zoo Choo Committee shall recommend to the Board of Directors of Zoo (i) policies and procedures for the operation of the Train; (ii) schedules for the operation of the Train; (iii) ticket prices; and (iv) expenditures in excess of $500.00 which may be necessary or advisable for the operation of the Train. 5. Revenues and ExPenses. ZOO shall collect the revenues generated by the operation of the Train, and shall deposit such revenues in its discretion to one or more bank accounts, which may (but need not) earn interest. 5.1 G ss Ye ue . Such revenues and the interest, if any, earned on the deposit of such revenues shall be referred to herein as "Gross Revenues." 5.2 ~. From the Gross Revenues Zoo shall pay all expenses associated with the operation of the Train, including, without limitation (i) wages, salaries or other personnel expenses; (ii) bank charges; (iii) admission or other governmental taxes or assessments; (iv) insurance required or permitted by ~ 11 below; (v) fuel and oil; and (vi) any repairs, maintenance and improvements which may be necessary or advisable to the Train, the related tracks and ties and personal property, the Station House and Boarding Area, the tunnel, and the grounds adjacent to the above. 5.3 et~_~. "Net Revenues" shall be determined by subtracting "Expenses." from "Gross Revenues." 5.4 Distribution of Positive Net Revenue-. If Net Revenues is a positive number, Zoo shall pay 50% of Net Revenues to Jaycees. Zoo shall retain or pay to itself the balance of 50% of Net Revenues. 5.5 Neaative Net Revenue~. If Net Revenues is a negative number, neither Jaycees nor Zoo shall receive any payment. 2 of 7 5.6 ~. ZOO may establish, upon the recommendation of the Zoo Choo Committee, a reserve of positive net revenues to be held against expected or unexpected expenses. Notwithstanding the other provisions of this agreement, reserved revenues shall not be payable either to Jaycees or to Zoo until they are released from reserve. Upon the termination of this agreement for any reason, reserved revenues shall be released from reserve and paid as provided herein. 5.7 Pa e t Schedule. Zoo shall account for, and shall disburse all payments due hereunder, not later than the 10th day of the second month following the month in which such revenues were earned. 6. ~f~. Zoo shall, by the 10th day of each month during which this Agreement is in effect (and on the 10th day of the month following the month during which this Agreement is effectively terminated for any reason), provide Jaycees with a statement of the revenues and expenses for the operation of the Train during the preceding month. 6.1 Books and ~ecord~. Jaycees shall, for the purpose of verifying the accuracy of the information contained in such statements, have reasonable access on reasonable notice during regular office hours to only those books and records of Zoo which pertain to the operation of the Train (including, but not limited to, information stored on a computer hard drive, diskette, CD-ROM, tape, or other electronic media). 6.2 ~. Jaycees agree to protect the confidentiality of such books and records, and of any information obtained, whether intentionally or unintentionally, concerning Zoo operations unrelated to the operation of the Train. 7. Obliaations of Jaycee,. Jaycees shall, during the initial term of this Agreement and all subsequent ter~s (i) exercise its best efforts to assist Zoo in preparing the Train for operation, including but not limited.~6 co0~dinat~g contributions of money, material and labor as provided in this agreement and as recommended by the Zoo Choo Committee; (ii) Permit Zoo to use Jaycees, name in connection with the operation of the Train; and (iii) designate a representative to serve on the Zoo Choo Committee. 7.1 ~1~~. Within 10 days of the date of the execution of this Agreement by all parties, Jaycees shall pay to Zoo a sum of up to One Thousand and NO/100 Dollars ($1,000.00), which shall be used by Zoo to establish the operating and/or reserve account for the operation of the Train. If the sum paid is less than One Thousand and NO/100 3 of 7 Dollars ($1,000.00), the difference between that sum and the sum actually paid by Jaycees shall be paid by Jaycees to Zoo in equal monthly installments during the remainder of the initial term of this Agreement. 7.2 Access to Premises. Zoo agrees that Jaycees shall be permitted reasonable access to the premises on which the Train is located and operated, for the purpose of performing Jaycees' obligations hereunder. 8. Term. 8.1 't~o_~Term. The initial term of this Agreement shall be from March 1, 1996, through December 31, 1996. 8.2 Subse uent Terms. be from the first day of December of that same year. Subsequent terms, if any, shall January through =he last day of 8.3 Renewal. This Agreement shall automatically renew from year to year unless terminated as provided herein. 9. Termination Without Cause. Any party may terminate this Agreement, with or without cause, upon at least sixty (60) days' written notice given to the other parties. The effective date of termination shall be the 61st day following the date such notice is effectively given. The obligation of Zoo to make payments as provided hereunder shall not be affected by the termination or nonrenewal of this Agreement. 10. Termination for Cause. Upon a default by Zoo or Jaycees in the performance of any of its obligations under this Agreement, the non-defaulting party may give notice of such default as provided herein. The defaulting party shall (i) cure any monetary default within 10 days of such notice, or (ii) commence curative efforts of any non-monetary default within 10 days of such notice, and thereafter diligently prosecute such curative efforts to completion. Upon the failure of the defaulting party to ~omply with these requirements, the non-defaulting party may terminate this Agreement, without additional notice. 11.1 Public Liability Insurapg~. Zoo shall obtain and maintain in force and effect throughout the initial term of this Agreement and all subsequent terms, one or more policies of public liability insurance with limits of not less than One Million Dollars ($1,000,000.00) combined single limit per occurrence, including death, personal injury and/or property damage. Jaycees and Jaycees' officers and directors, and Roanoke and Roanoke's officials, agents and employees shall be named and/or endorsed as additional insureds on such 4 of 7 policy(les). Zoo shall provide Jaycees and Roanoke with a certificate of such insurance. 11.2 Hazard and ProDertv Damaae Insurance: Train. Jaycees shall obtain and maintain in force and effect throughout the initial term of this Agreement and all subsequent terms, one or more policies of hazard and property damage insurance on the Train. 11.3 Hazard and Property Damaae IBsurance~ Other. Zoo shall obtain and maintain in force and effect throughout the initial term of this Agreement and all subsequent terms, one or more policies of hazard and property damage insurance on the Station House and Boarding Area. 11.4 Other Insurance. Zoo shall obtain and maintain in force and effect throughout the initial term of this Agreement and all subsequent terms, any required worker's compensation insurance or unemployment compensation insurance on persons utilized by Zoo to operate and maintain the Train. Zoo may obtain and maintain in force and effect throughout the initial term of this Agreement and all subsequent terms, any other policy or policies of insurance recommended by the Zoo Choo Committee, or deemed by its Board of Directors to be necessary or advisable. 12.1 Bv Zoo. Zoo shall indemnify and hold harmless Jaycees and Jaycees' officers, directors, and members and Roanoke and Roanoke's officials, agents and employees from any and all claims, legal actions and judgments advanced against them and from all expenses (including attorney,s fees and other costs of litigation) incurred by them, resulting from Zoo's intentional or negligent acts or omissions. 12.2 Bv Javcees. Jaycees shall indemnify an~ hold harmless Zoo, its officers, directors, and employees, and Roanoke and Roanoke's officials, agents and employees from any and all claims, legal actions and judgments advanced against them and from all expenses (including attorney,s fees and other costs of litigation) incurred by them, resulting from Jaycees' intentional or negligent acts or omissions. 12.3 ~. Roanoke shall indemnify and hold harmless Zoo, its officers, directors, and employees, and Jaycees and Jaycees' officers, directors, and members from any and all claims, legal actions and judgments advanced against them and from all expenses (including attorney's fees and other costs of litigation) incurred by them, resulting from Roanoke's intentional or negligent acts or omissions. 5 of 7 13. Environmental Matters. 13.1 The Jaycees and Zoo shall operate, maintain and repair the Train in compliance with all applicable federal, state and local environmental protection laws, regulations, rules and orders, including but not limited to those laws relating to the storage, disposal and presence of Hazardous Substances (the term "Hazardous Substances" used herein has the same meaning as given that term and to the term "hazardous wastes" in 42 U.S.C. §9601), disposal of solid waste, release or emission of pollutants or Hazardous Substances into the air or soil or into groundwater or other waters, and erosion and sedimentation control (collectively, "Environmental Law"). 13.2 Zoo and Jaycees covenant that they have acquired or shall acquire any permits or licenses required by paragraph 13.1. 13.3 Zoo and Jaycees shall, within two business days of receiving notice or knowledge thereof, notify Roanoke of: (1) all actions known by Zoo or Jaycees which are instituted or threatened to be instituted by any governmental or other regulatory agency against Roanoke, Zoo or Jaycees with respect to any Environmental Law; and (2) all claims known by Zoo or Jaycees which are made or threatened to be made by any party against Roanoke, Zoo or Jaycees relating to any Environmental Law, or relating to injury to any person or property caused by any Hazardous Substance emanating from the Train. 14. Licenses or Permits. To the extent that any law requires the owner and/or operator of the Train to obtain a permit or license, the parties shall exercise their best efforts to obtain such permit or license. 15. Notices. Any notice by any party to any other shall be in writing and shall be deemed to be duly given only if delivered personally or mailed using the United States Postal Service, postage prepaid, by certified mail, return receipt requested, to the addresses set forth in this paragraph, or to such other address as any party may notify the other in accordance with ~he terms of this paragraph. Notice shall be deemed to have been duly given, if delivered personally, upon delivery, and if mailed, upon the third day after the mailing thereof. 15.1 Notice to Javcees shall be sent to the current president of Jaycees, at P. O. Box 1225, Roanoke, Virginia 24006. 15.2 Notice to Zoo shall be sent to the Executive Director of Zoo, at Mill Mountain Zoo, P. O. Box 13484, Roanoke, Virginia 24034. 6 of 7 15.2 Notice to Roanoke shall be sent to the Parks & Recreation Department, Attention: Manager, 210 Reserve Avenue, $.W., Roanoke, Virginia 24014. 16. Wa~Q_~_y~. No failure of any party to insist upon strict observance of any provision of this agreement, and no custom or practice of the parties at variance with the terms hereof, shall be deemed a waiver of any provision of this agreement in any instance. 17. Riqhts Cumulative. All rights, powers, and privileges conferred hereunder upon the parties hereto shall be cumulative, but not restrictive to those given by law. 18. Successors Bound. Except as otherwise specifically provided herein, the terms and conditions of this agreement shall be binding upon, and shall inure to the benefit of, the respective successors and assigns of the parties. 19. Entire Aareement; Modification. This document contains the entire agreement between the parties, and supersedes all prior negotiations, understandings and agreements, written or oral, between the parties. This agreement shall not be amended or modified except by a written instrument executed by both parties. 20. Gove 'n L . This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. WITNESS the following signatures of the authorized representatives of the parties as of the day and year first above written. ROANOKE J~YCEES~ INC. By Title BLUE RIDGE ZOOLOGICAL SOCIETY OF VIRGINI&~ INC. By Title CITY OF ROANOKE, By Title 7 of 7 '00 B-2 P4:25 RECEIVED CITY OF Honorable David A. Bowers, Mayor and Members of City Council B. oanoke, Vir~nia Dear Mayor and Members of Council: Council l~port No. 96-147 Iii',,., HAIN/ENAN(:E SUBJECT: Feasibility Study for Use 0fVictory Stadium and Field House ~ of Atlanta, Georgia, with their Sports Facility Division and ~heir Consultants Hammer, Slier, George Associates also of Atlanta, Georgia, were selected for this feagibility study. ~ briefed City Council on the status of the study during a public meeting on December 18, 1995. ~ requested On January 16, 1996, that the consultants concentrate their efforts on the preferred Option 4 for renovations to Victory Stadium ~ was asked to contact local jutisdlctions about pursuing a regional development approach towards the Field House Complete IL ClJRR~NT SITUATION: Victory Stadium Renovations for Option 4 were evaluated in greater detail by the Consultant Team The specifics are included in the attached study. l~tQ]~]l~ was discussed with local govemmant admiai~ators on February 29, 1996. Roanoke Valley representatives liked the concept, however, they indicated that there were more pressing priorities that needed to be addressed. Refer to attached letter dated April 11, 1996. Honorable David A. Bowers, Mayor and Members of City Council Feasibility Study/Victory Stadium June 17, 1996 Page 2 Council Report No. 96-147 O©. KEY ELEMENTS OF VICTORY STADIUM RENOVATIONS AND RELATED ~ total ~4~0.2,.~Q~° .... ,~- '}' ~ ~ ,~,~ ,urchase of property north of Reserve Avenue, the task items included in Option q are: Kemove first seventeen (17) rows of east and west stands - $100,000. ~ · . Raise and reconstruct playing field to accommodate more athletic events $900,000. . Elevate public access areas to the second level - $4,000,000. Kelocate the Wiley Drive Fount sin - $150,000. ,~ ,, .\ Add new eight (8) lane, 400 meter track - $800,000. " Kecunstmct press box and construct VIP suit~ - $500,000. ~ '~ ,* V~'- Kenovate some public ar~as at ground level - $500,000. Demolish remaining ground level enclosures - $200,000. ~ , ' .... Construct new cluOno~,,o~;~cr room facilities - $1,275,000. ~:~ Reco~e ~dscap~8; veMc~ ~d pede~ ck~fi~ - $2,000,000. D~elop ~,8~ p~g ~aces no~ of~se~e Argue - $2,900,000. (1996 value ofl~d ~d ~rovem~ts located no~ of Rescue Argue e~ted at $5,400,000, this ~o~t not ~c~ded ~ ~e proj~ed I~ovation co~s). ~ ~d wate~roofie~s~g en~ ~d we~ ~ds- $400,000. N~ sold ~ ' $100,000. " " ' N~scorebomd-$30~,O00, ~':>',~"'" ' N~ covered b~d ~age - $150,000. ', -' i ', Honorable David A. Bowers, Mayor and Members of City Council Feasibility Study/Victory Stadium June 17, 1996 Council Report No. 96-147 Page 3 BECOMMENDATION is that City Council receive with favor the attached study and refer the project for renovations to Victory Stadium be included in the long range Capital Improvement Program for future funding consideration- Respectfully submitted, ~: Herbert City Manager WRH/LBV/plr Attachments pc: City Attorney Director of Finance Director of Public Works Manager. Office of Management and Budget Manager, Parks & P. ecreation City Engineer Parks planner MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Roorc 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20,1996 File #165-200-236~88 Randall Eakin, President Williamson Road Action Forum, Inc. 2535 Bowman Street, N. W. Roanoke, Virginia 24012 Paula L. Prince, President Old Southwest, Inc. 550 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Eakin and Ms. Prince: I am enclosing copy of Resolution No. 32994-061796 authorizing the City Manager to execute two separate administrative agreements and any necessary amendments thereto with Williamson Road Action Forum, Inc. and Old Southwest, Inc., within the limits of funds set forth and for the purposes specified in a report of the City Manager under date of June 17, 1996. Resolution No. 32994-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of June, 1996. No. 32994-061796. VIRGINIA, A RESOLUTION authorizing the City Manager to execute administrative agreements and any necessary amendments thereto with two separate agencies for implementation of various Community Development Block Grant programs. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, two separate administrative agreements, and any necessary amendments thereto, within the limits of funds set forth and for the purposes specified in the City Manager's report to this Council dated June 17, 1996. 2. The form of the agreements and any necessary amendments shall be in form approved by the City Attorney. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: June 17, 1996 96-149 Subject: Background: A. Contracts for two Mini-grant projects and two Neighborhood Development Grant Projects. As part of the annual budget and the Community D~v¢10pment Block Grant (CDBG/program, Council approved the expenditure of General Funds and CDBG funds for neighborhood improvement grants. B. The Neighborhood Improvement Grant program was established in 1985 through the Roanoke Neighborhood Partnership. It providesMini-grants up to $1,500, and Neighborhood Development Grants up to $I0,000. The purpose of the program is to provide financial incentives for neighborhood organizations to undertake self-help projects. C. Matching funds of twenty percent of the total project cost are required for Mini- grants. No matching funds are required for Neighborhood Development Grants. Current Situation: A. The proposed orqiects will provide neighborhood beautification and revitalization, and improve the quality of life in their respective neighborhoods. 1,_., Williamson Road Action Forum, Inc. (WRAF) WRAF Mini-grant - $800 Scope of Services: Purchase and install trees in Bowman Park. CDBG-funded project Matching funds: $200 2. Old Southwest. Inc. (OSW) a. OSW Mini-grant - $ 800 b. Scope of Services: Members of Council Page 2 1) Establish a tool bank for Old Southwest residents to dean and maintain streets, sidewalks, yards, and alleys. 2) Purchase hoses, watering cans, and fertilizer to assist and encourage residents to care for approximately 115 trees to be planted by the City. 3) Develop and mail a flyer to residents to advertise the availability of the tool bank and recruit volunteers for Block Pride Day. c. CDBG-funded project d. Matching funds:S200 3. Old Southwest. Inc. (OSW) a. OSW Neighborhood Development Grant - $ 9,800 b. Scope of Services: Purchase computer equipment and software for record keeping, creating presentations, and publishing the neighborhood newsletter. c. CDBG-funded project d. Matching funds: none 4. Old Southwest. Inc. (OSW3 a. OSW Neighborhood Development Grant - $10,000 b. Scope of Services: Purchase seven (7) vacant lots located in the Old Southwest neighborhood identified by Roanoke City tax map numbers 1140102, 1140103, 1140104, 1131301, 1131302, 1131303, and 1131304. c. City General Fund project d. Matching funds: $11,500 Administrative Agreements are necessary for the funds to be obligated to these projects. The respective Agreements between the City and each neighborhood Members of Council Page 3 organization will contain the following provisions and will be in form approved by the City Attorney: Tim0 9fP~rformgnce: This Agreement shall be for the period of July 1, 1996 through July 31, 1996. Indemnification: The Subgrantee shall indemnify and hold harmless the Grantee, its officers, agents, consultants and employees, against any and all loss, costs, or expenses, including reasonable attorney's fees, and costs of defense, resulting from any claim, whether or not reduced to a judgement, and for any liability of any nature whatsoever, that may arise out of or result from Subgrantee's intentional or negligent acts or omission in providing services under this Agreement, including without limitation, fines and penalties, violation of federal, state or local laws, or regulation promulgated thereunder, personal injury, wrongful death or property damage. A~reements will not be executed on behalf of the City without the certification of the Director of Finance that funding is available and no funding will be expended under the contract until the contract is fully executed by all parties. D. City will acquire no interest in real estate as a result of any Agreement. Grant proposals have been reviewed and recommended for approval by the Neighborhood Partnership Grants Committee. HI. Issues: 1. Cost to the City 2. Funding 3. Community development objectives 4. Compliance with applicable ob_iectives IV. Alternatives: Authorize the City Manager, or the Assistant Ci_ty Manager. to execute, and the City Clerk to attest, agreements and amendments thereto, if necessary_, with i~l?9v~-referenq:ed n~ighborh00gl organizations, approved as to form bv the City At~[orne¥, within the limits of funds set forth in this report for the pumoses specified herein. Members of Council Page 4 Cost to the City will be $11,400 in CDBG funds, and $10,000 in City General Funds, totaling $21,400. Fonding is currently available in the following accounts: CDBG Account 035 095 9537 5028 $ 9,800 CDBG Account 035 095 9537 5122 $1,600 General Fund Account 001 052 8110 3770 $10,000 3. Community develooment obiectives will be addressed through grants provided from CDBG funds by providing programs which meet the needs identified by the citizens at the Consolidated Plan public meetings held on January 16, 1996 and April 9, 1996. 4. Compliance with applicable re_mdations is assured through contract review by the City Attorney's Office and, for CDBG projects, monitoring by the City's Office of Grants Compliance. B. DO not Authorize the City Manager to execute the A~,reements as set forth in Section I. A. 1. Cost to the City will be nothing. 2. Funding will not be an issue. 3. q;0mmuniW development ob_iectives will not be addressed, therefore programs will not be provided. 4. Compliance with apolicable re~,ulations would not be an issue. Recommendation: It is recommended that City Council concur in Alternative A and authorize the City Manager, or tho Assistant City Manager. to execute, and the City Clerk to attest, the necessary agreements and amendments thereto, if necessary, with above-referenced neighborhood organization, approved as to form by the City Attorney. within the limits of funds set for~h in this r~por~ for the purposes Specified herein. Members of Council Page 5 Respectfully submitted, W. Robert Herbert City Manager WRH]clc CC~ Assistant City Manager City Attorney Director of Finance Director of Public Works Chief, Department of Planning and Community Development Office of Grants Compliance IN THE COUNCIL OF THE CITY OF RO~%NOKE, VIRGINI~ The 17th day of June, 1996. No. 32995-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the city of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Works Solid Waste Management (1) ........................ Recycling (2) ..................................... community Development Economic Development/Grants (3) ................... Nondepartmental Contingency-General Fund (4) ...................... Residual Fringe Benefits (5) ...................... $ 23,785,518 4,885,669 501,088 1,343,569 415,276 53,853,252 42,066 1,132,872 1) Fees for Professional Services 2) Reimbursement 3) Deversified Housing 4) Contingency (001-052-4210-2010) $ 195,000 (001-052-4211-8005) (28,000) (001-002-8120-2067) (001-002-9410-2199) 5) Hospitalization Insurance (001-004-9110-1125) ( 57,000) (50,00O) ( 60,000) BE IT FURTHER OI~DAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 17, 1996 Council Report No. 96-150 Honorable David A. Bowers, and Members of Council Roanoke, Virginia Mayor Dear Members of Council: Funding &djus~ments To Cover Refuse Disposal Program Requirements in Solid Waste Management For FY 1995/96 I. Back,round: ae The adopted budaet for Solid Waste Management for FY %995-96 was prepared based on several budget assumptions regarding the cost of operating refuse disposal programs: Estimated tons of refuse to be disposed of at the Roanoke Valley Resource Authority during fiscal year 1995-96 would be forty two thousand two hundred and sixty six (42,266) tons. Major natural occurrence that could not be planned for was the major rain storm that occurred on June 28, 1995 in the Garden city Boulevard area, causing extensive damage on private properties and public right-of-ways. Approximately 1,230 tons of debris was collected and disposed of at the Roanoke Valley Resource Authority. II. Curren____~tIssues: ae Budqet assumption for oDeratin~ refuse disposal pro.rams were changed during the fiscal year because of the following: Tons of refuse disposed of at the Roanoke Valley Resource Authority exceeded our budget estimate by 3,103 tons. Cost of the additional 3,103 tons at $45.00 per ton is $139.635 Tons of debris collected and disposed of resulting from the major rain storm was 1,230 tons at $45.00 per ton is $55.350. III. Issues: A. Refuse disposal programs B. Funding availability A. city Council authorize the transfer of $195,000 from the following accounts: Members of city Council Page 2 June 17, 1996 Solid Waste Management (Recycling) Hospitalization Insurance Economic Development Contingency 001-052-4211-8005 - $ 28,000 001-004-9110-1125 - 60,000 001-002-8120-2010 - 57,000 001-002-9410-2199 - 50,000 Total - $195,000 To the Solid Waste Management - Refuse budget account: 001-052-4210-2010 - $195.000 Be Refuse disposal Dro~rams can be continued at the basic service levels required. e Funding is available in the Solid Waste Management/Recycling, Hospitalization Insurance, Economic Development and Contingency accounts. citY Council not authorize the transfer of $195.000 to the Solid Waste Management/Refuse budget account 001-052-4210-2010. 1. Refuse disposal Droarams cannot be continued at basic service levels without adequate funding. 2. Fundina would remain available in the Solid Waste Management/Recycling, Hospitalization Insurance, Economic Development and Contingency accounts. Recommendation: C~t¥ Council approve Alternative A. authorizing the transfer of $195,000 to the Solid Waste Management - Refuse budget account 001-052-4210-2010. Respectfully submitted, W. Robert Herbert City Manager WRH:JAM:mc pc: City Attorney Director of Finance Director of Public Works MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAK/N Deputy City Clerk June 20,1996 File #60-262-405 Mary H. Allen, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Resolution No. 32997-061796 authorizing a contract between the City, Roanoke County and Hayes, Seay, Mattern and Mattern for provision of communications consulting services, in the amount of $18,000.00. Resolution No. 32997-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: T. Howard Noel, President, Hayes, Seay, Mattern and Mattern, 1315 Franklin Road, S. W., Roanoke, Virginia 24016 XN THE COUNCXL OF THE CXTY OF ROANOKE, The 17th day of June, 1996. No. 32996-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General Fund Appropriations, and providing for an emergency. WHEREAS, Government of the exist. THEREFORE, BE Roanoke that certain for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to IT ORDAINED by the Council of the City of sections of the 1995-96 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Works Communications (1) ................................ Nondepartmental Contingency - General Fund (2) .................... $ 23,803,518 2,462,207 53,835,252 24,066 1) Fees for Professional Services 2) Contingency (001-050-4130-2010) (001-002-9410-2199) $ 18,000 (18,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIP~ The 17th day of June, 1996. No. 32997-061796. A RESOLUTION authorizing a contract between the City, Roanoke County and a consulting firm for the provision of communications consulting services. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a contract between the City, Roanoke County and Hayes, Seay, Mattem & Mattem for the provision by such firm of communication consulting services. 2. The amount of the contract shall be SI 8,000.00 and the form of the contract shall be approved by the City Attorney, all as more particularly set forth in the City Manager's report to this Council dated June 17, 1996. 3. The City Clerk is directed to forward an attested copy of this resolution to Mary Mien, Clerk of the Roanoke County Board of Supervisors. ATTEST: City Clerk. June 17, 1996 Council Report No. 96-404 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Appropriation of funds for Joint Roanoke City and Roanoke County radio consultant to recommend a plan of migration for both jurisdictions that allows for cooperation and interoperability of public safety personnel in the future. City Council authorized an a~eement with Towers Perrin to provide outside assistance in exploring major sexvice areas that should be studied for regional cooperation on July 1 I, 1994. Towers Perrin presented their recommendationn to the regional local government management group and representatives fi.om the Roanoke Regional Chamber of Commerce on May 12, 1995 which included cooperation in Public Safety emergency communications and public safety activities. Regional Communications Study Team consists of representatives fi.om the following city and county departments: Roanoke City CIS, Roanoke City Parks Recreation, Roanoke City Communications, Roanoke City Libraries, Roanoke City Management and Budget, Roanoke City Police, Roanoke City Public Safety, Roanoke County Fire and Rescue, Roanoke County General Services, Roanoke County Police, Roanoke County MIS, and Roanoke County Assistant Administrator. The study team was formed in October of 1995 to explore possible areas of regional cooperation. II. CURRENT SITUATION: Reeional Comm,ni.cat onn Study T0am started meeting in October 1995 to explore cooperative efforts and recommended that a consultant be contracted to recommend a plan of migration for both the City and County to reach radio compatability for interoperability. Roanoke City Council and thc Roanoke County Board of Sunervism:: were briefed at a jo.m? city Council and Board of Supervisor meeting on March 4, 1996 of the need issue a joint City/County Request for Proposal to obtain Communications Consulting services. Advertisement for Comm]mications Consulting Service,, was published in the March 17, 1996 edition of the Roanoke Times & World News. Roanoke County Procurement Office received four (4) responses fi.om the following four fu-ms: RAM Communications Consultants, Inc., Frederick G. Griffen, P.C., Omnicom Inc., and Hayes, Seay, Matlem, & Mattern. Staff fi.om Roanoke City and Roanoke County have evaluated and interviewed three of the four firms. The Firm of Hayes. Seay. Mattem. & Mattem was determined to be the best qualified to provide the required services. Project detail and timetable is shown on clunent A ofth~s report. The Comoetitive negotiated total cost of the contrae~ is $36,000 - the total will be shared evenly by the City and County. The original estimated cost of the project was $40-50,000 - the negotiated cost is well below this range. III. ISSUES: C. Timing IV. ALTERNATIVES: City Council aopropriate $18.000 from Contingency Reserve account 001-002-9410-2199 to Communications account 001-050-4130-2010 for the City's share of the Communications Consulting Services. ~-~igg-I~,lh;,~X will be enhanced if Roanoke City and Roanoke County can have the ability to effectively communicate on a Regional basis on Public Safoty Responses. 2. F_ltadigg. is currently available in the Contingency Reserve account. ~ for implementation of more regional cooperation and enhanced regional communications will proceed on an expedient time schedule. City Conneil not app _ropfiate fimding $18.000 bom Contmgancy Resorve account 001-002-9410-2199 to Communications account 001-050-4130-2010 for the City's share of the Communications Consulting Services. ~ to Citizens of Roanoke City and Roanoke County in need of Pubhc Safety services could be delayed o~ hindered by not having the most effective communications during emergencies which require regional cooperative efforts. 2. ~would not be an issue in this alternative. l-illgag for implementation of more regional cooperation and enhanced regional communications will not proceed on an expedient time schedule. RECOMMENDATION: A. City Council concur with Alternative "A" ~ fi'om the Contingency Reserve account 001-002-9410-2199 to Communications account 001-050-4130-2010 for Fees for Professional Services and ~.tho.rize the City Manager to execute a con~-a.:!, in form acceptable to the ty Attorney, for joint City/County Communications Consulting Services. Respectfully submitl, d, W. Robert Herbert City Manager City Attorney City Clerk Director of Finance Director of Public Safety Office of Management and Budget "Attachment A" Evaluate current County and City radio communications systems Secure County and City comments Develop migration plan for each entity with method to achieve interoperability Submit draft report County and City comments · Provide budgetary cost estimates Submit final migration plan publication Make formal presentations to Board of Supervisors and City Council Descrirrdon of Work Product Provide a plan for County and City to migrate toward a common radio communications platform that will allow interoperability in the Public Safety arena during Police, Fire and EMS mutual aid emergencies. 90 to 120 days for Consultant to provide final report Prioritize needs and identify alternate funding solutions for the recommended communication system in the Capital Improvement Planning process. IN THE COUNCIL OF THB CITY OF ROANOKE, The 17th day of June, 1996. No. 32998-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Consortium Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Consortium Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Fifth District Employment & Training Consortiu~ - FY95-96 Title II - C (1-12) $1,798,710 120,401 324,165 Fifth District Employment & Training Consortium - FY95-96 Title II - C (32) TiU. - E ::::::::::::::::::::::::: 1) Administrative Wages 2) Administrative Fringes 3) Administrative Communications 4) Administrative Supplies 5) Administrative Insurance 6) Administrative Miscellaneous 7) Training Wages 8) Training Fringes (034-054-9663-8350) $ 3,000 (034-054-9663-8351) 2,162 (034-054-9663-8353) 350 (034-054-9663-8355) 450 (034-054-9663-8356) 150 (034-054-9663-8360) 105 (034-054-9663-8050) 3,474 (034-054-9663-8051) 2,000 $1,798,710 120,401 324,165 9) FDETC I/R 10) Services Wages 11) Services Fringes 12) Supportive Services 13) Administrative Wages 14) Administrative Fringes 15) Administrative Travel 16) Administrative Communication 17) Administrative Supplies 18) Administrative Insurance 19) Administrative Miscellaneous 20) Training Wages 21) Training Fringes 22) Training Travel 23) Training (034-054-9663-8500) (034-054-9663-8030) (034-054-9663-8031) (034-054-9663-8461) (034-054-9665-8350) (034-054-9665-8351) (034-054-9665-8352) (034-054-9665-8353) (034-054-9665-8355) (034-054-9665-8356) (034-054-9665-8360) (034-054-9665-8050) (034-054-9665-8051) (034-054-9665-8052) Communications (034-054-9665-8053) 24) Training Supplies(034-054-9665-8055) 25) Training Insurance 26) Training Miscellaneous 27) Training SYI 28) Roanoke City Schools 29) Dabney Lancaster Community College 30) TAP 31) Roanoke County Schools 32) Title II - C Revenue 33) Title II - B Revenue (034-054-9665-8056) (034-054-9665-8060) (034-054-9665-8049) (034-054-9665-8231) $ 7,905 4,000 3,743 3,000 40,770 10,193 3O0 45O 750 5OO 2,387 26,631 6,658 2OO 350 25O 5OO 66 5,000 60,341 (034-054-9665-8232) 47,553 (034-054-9665-8233) 62,468 (034-054-9665-8239) 58,798 (034-034-1234-9663) 30,339 (034-034-1234-9665) 324,165 BE IT FURTHER ORDAINED that, an emergency Ordinance shall be in effect from its passage. existing, this ATTEST: City Clerk. June 17, 1996 # 96-547 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Appropriation of funding for the Fifth District Employment and Training Consortium BACKGROUND The Fifth District Employment and Traininq Consortium (FDETC) administers the federally funded Job Training Partnership Act (JTPA) for the Fifth Planning District. B o The FDETC serves eliqible residents in the counties of Alleghany, Botetourt, Craig and Roanoke as well as the cities of Clifton Forge, Covington, Roanoke and Salem. C. This aqenc¥ serves two primary client populations: the economically disadvantaqed as determined by income guidelines set by the U.S. Dept. of Labor (under Titles II-A, II-C and the Summer Youth Employment Program) and dislocated workers who have been laid off from employment through no fault of their own (under Title III) Do The City of Roanoke is the fundinq. City Council must all grants and other monies qrant recipient for FDETC appropriate the funding for the FDETC receives. II. CURRENT SITUATION ao Governor's Employment and Training Department (GETD) has sent to the Consortium Notices of Award and adjustments for programs which include on-the-job training, work experience, job related education, classroom training, job placement activities, and remedial education in the following amounts: Title II-B (Summer Youth Employment Program) Funds - $324,165.00. (Notice of Award 96-03-11), will be used to provide remedial education, academic enrichment, work experience with payment of wages, training, counseling, and other benefits for 200 to 225 youth. 2 o Title II-C Funds - $30,339.00. (Notice of Award 96-03-08), a transfer in from PY 95 II-B, will be used to provide services to youth ages 16 to 21 years of age. III . ISSUES A. Program Operations B. Funding C. Timing IV. ALTERNATIVES Appropriate the FDETC's additional funding totalling $354,504.00 and increase the revenue estimate by $354,504.00 in accounts to be established in the Consortium fund by the Director of Finance. 1. Program Operations Existing activities will continue and planned programs will be implemented. Funding Funds are available from the Grantor agency and other sources as indicated at no additional cost to the City. 3 o Timing - Immediate action will allow programs to be implemented and completed within planned time frames, May 1, 1996 through August 31, 1996. B · Do not appropriate the FDETC's fundinq totalling Proqram Operations - Planned programs to serve participants would be delayed or never initiated. Fundinq - Funds currently available to operate these programs may be rescinded and redistributed to other localities. Timinq - Delay will cause late or failed start- up of programs and possible under expenditure of available funds. Vo RECOM}4. ENDATION Approve Alternative A: Appropriate the FDETC's fundinq totallinq $354,504.00 and increase the revenue estimate by $354,504.00, in accuunts to be established in the Consortium fund by the Director of Finance. Respectively submitted, W. Robert Herbert City Manager WRH/VLP:wc cc: Director of Finance City Attorney Director of Human Development FDETC Administrator IN THE COUNCIL OF THE CITY OF ROANOKE; The 17th day of June, 1996. No. 32999-061796. AN ORDINANCE to amend and reordain certain sections of the Fund Appropriations, and providing for an 1995-96 General emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriatio~$ Health and Welfare Comprehensive Services Act (1) .................... Public Safety Juvenile Detention Home (2) ....................... Outreach Detention Services (3) ................... Grants-In-Aid Commonwealth Welfare (4-7) ..................................... $ 19,818,173 6,492,826 35,800,943 787,126 155,493 $ 33,329,122 13,555,067 Residential, Private, Mandated(O01-054-5410-3171) 1) 2) Reimbursements 3) Reimbursements 4) Employment Services 5) Direct Services Administration 6) Cost Allocation Plan 7) CSA - State Supplemental $ 722,543 (001-054-3320-8005) (43,000) (001-054-3330-8005) (19,000) (001-020-1234-0681) 16,000 (001-020-1234-0685) 90,000 (001-020-1234-0690) 32,000 (001-020-1234-0692) 522,543 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. June 17, 1996 Report #96-552 Honorable Mayor and Members of City Council Roanoke, VA Dear Mayor and Members of Council SUBJECT: APPROPRIATION OF COMPREHENSIVE SERVICES ACT SUPPLEMENTAL ALLOCATION FUNDS I. BACKGROUND The Comprehensive Services Act (CSA) for At-Risk Youth and Families established effective July 1~ 1993~ a pool of state funds to be expended for public or private non-residential or residential services for the targeted population of at-risk youth and their families. The CSA mandates services for foster care children including residential placement and for children whose individualized education plan mandates specialized education private day or residential educational programs. The Comprehensive Services Act (CSA) State Funds Pool allocation for Roanoke City for July 1, 1995 through June 30, 1996 is: State Funds Required Local Match CURRENT BUDGETED FUNDS $3,915,815 1~854~468 $5,770,283 II. CURRENT SITUATION The cost of mandated services for the targeted at-risk youth and their families was underestimated by $722,543 for FY 1996. The emotional and behavior demographics of this population reflect a progressive increase during FY 1996 in the number of children/youth who have the more severe types of dysfunction and many of whom have multiple dysfunctions. The needs of this population mandate the more expensive therapeutic community interventions and out-of-community residential placements. State Funds Required Local Cash Match Additional Supplemental Funds $522,543 200~000 $722,543 Honorable Mayor and Members of Council Page 2 June 17, 1996 1. Roanoke City is required to provide a local cash match of 27.68% or $200~000. III. ISSUES A. Fundinq B. Leqal IV. ALTERNATIVES A. City Council approve this request and authorize the Director of Finance to increase the CSA revenue estimate by $522~543 and appropriate that amount to the CSA account in the General Fund. $200~000 is the local cash match for a total of $722,543. Fundinq of $722,543 in additional program costs will be provided by the State Department of Education, fiscal agent for the CSA State Funds Pool ($522,543),and a local cash match of $200,000 from the following listed accounts: a. Increase revenue estimates: (1) Department of Social Services Cost Allocation Plan account #001-020-1234- 0690: $32,000. Actual collections for the current year are greater than anticipated due to a higher rate of reimbursement from the state. (2) Department of Social Services "Direct Services/Administrative" account #001- 020- 1234-0685: $90,000. Actual collections for the current year are greater than anticipated due to a higher rate of reimbursement from the state. (3) Department of Social Services "Jobs Administration" account #001-020-1234- 0681 for $16,000. Actual collections for the current year are greater than anticipated due to a higher rate of reimbursement from the state. Honorable Mayor and Members of Council Page 3 June 17, 1996 b. Transfer of funding (1) Outreach Detention Services (Recovered Costs) account #001-054-3330-8005: $19~000. Excess funding is available in this account due to the increased amount of per diem payments received from other jurisdictions for residential services to youth. (2) Juvenile Detention Home (Recovered Costs) account #001-054-3320-8005): $43~000. Excess funding is available in this account due to the increased amount of per diem payments received from other jurisdictions for residential services to youth. Legal - Foster care services including residential placements and specialized education private- day/residential programs mandated by State and Federal laws can be provided. Do not approve this request to increase the revenue estimate by $722,543. 1. Funding - Not an issue Legal Foster care and specialized private education day/residential programs mandated by State and Federal laws cannot be provided. RECOMMENDATION City Council concur in Alternative A and authorize the Director of Finance to: Increase the revenue estimates in CSA account #001-020-1234-0692 by $522,543 and increase the appropriations in account #001-054-5410-3171 by $522,543. Honorable Mayor and Members of Council Page 4 June 17, 1996 2. Increase the revenue estimates in Social Services WRH/GDR:gr cc: accounts and appropriate or transfer a total of $200~000 from the listed accounts to the CSA expenditure account #001-054-5410-3171. Respectfully submitted, W. Robert Herbert City Manager Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development and Chairperson, Roanoke Interagency Council Diane S. Akers, Budget Administrator IN TRH COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 33000-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 General and Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 General and Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Safety Juvenile Detention Home (1) ....................... Health and Welfare CSA Administrator (2) ............................. Nondepartmental Transfers to Other Funds (3) ...................... Grants-in-Aid Commonwealth Welfare (4) ....................................... Health and Welfare Project FOCUS FY95-96 (5) ......................... $ 35,823,256 790,439 19,114,425 38,875 53,998,019 53,231,757 $ 32,682,454 12,908,399 $ 2,679,626 36,915 Revenue Health and Welfare Project FOCUS FY95-96 1) Reimbursements (001-054-3320-8005} $ (39,687) 2) Regular Employee Wages (001-054-5411-1002) 18,795 3) Transfer to Grant Fund (001-004-9310-9535) 34,767 4) CSA - Administration- School Share (001-020-1234-0695) 13,875 5) Regular Employee Wagee (035-054-5156-1002) 34,767 6) CSA - Local Revenue (035-035-1234-7217) 34,767 $ 2,679,626 36,915 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Honorable Mayor and Members of City Council Roanoke, Virginia June 17, 1996 Roanoke, VA Report #96-553 Dear Mayor Bowers and Members of Council: SUBJECT: APPROPRIATION OF FUNDS FOR THE ADMINISTRATION OF THE COMPREHENSIVE SERVICES ACT FOR AT-RISK YOUTH AMD FAMILIES I. BACKGROUND Comprehensive Services Act (CSA) Administrative fund ~res include: salaries and fringe benefits for the CSA Administrator and for the CSA Family Assessment and Planning Coordinator; and CSA administrative expenses. B. Total fundinq for administrative costs for the CSA for July 1, 1995 through June 30, 1996 is as follows: State Funds $18,080 Required City Local Cash Match 4,920 Roanoke City Schools 13,875 Additional local funding 34,767 $71,642 C. State funds of $18,080 have been appropriated for FY 1996. D. Roanoke City Schools' share of CSA administrative costs has not been appropriated for FY 1996. II. CURRENT SITUATION A. Estimated CSA FY 96 administrative expenditures are $71,642. School fundinq of $13,875 needs to be appropriated into CSA administrative account 001-054-5411-1002. In addition, the required City local cash match of $4.920 needs to be transferred to this account. Additional local funding of $34,767 for CSA administrative expenditures needs to be appropriated in the grant fund account # 035-054-5156- 1002. III. ISSUES A. COST. B. NEED FOR SERVICE. Members of Council Page 2 June 17, 1996 IV. ALTERNATIVES Authorize the ammromriatlon of additional funds for CSA administrative costs for FY 96. Transfer the required local cash match of $39,687 from account $001-054-3320- 8005 (Juvenile Detention Home) to the following accounts: 001-054-5411-1002 $ 4,920 035-054-5156-1002 ~ 34,767 $ 39,687 Appropriate the Schools, allocation for CSA administration of $13,875 to account # 001-054-5411-1002. 1. Cost. Cost to the City would be ~ 39,687 cash match from the Juvenile reimbursement account. in additional local Detention Home 2. Need for Service. The administration of the Comprehensive Services Act for At-Risk Youth and Families requires two personnel positions: the CSA Administrator and the Family Assessment and Planning Team Coordinator. Management Services are also required for CSA administration. B. Do not authorize the appropriation of additional funds for CSA administration costs for FY 96. 1. Cost. Costs to the City for CSA administration for FY 96 will be approximately $71.642. 2. Need for service. Administration services for the CSA will still have to be provided in FY 96. V. RECOMMENDATION Recommend that city Council concur with Alternative A and appropriate additional funds for CSA administrative costs for FY 95-96 by adopting the following changes to the fiscal year 1996 budget: Members of Council Page 3 June 17, 1996 GENERAL FUND: INCREASE REVENUE ACCOUNT: 001-020-1234-0695 (CSA School Admin) INCREASE EXPENDITURE ACCOUNT: 001-054-5411-1002 (CSA Administration) TRANSFER: From: 001-054-3320-8005 (Juv. Detention Home) To: 001-054-5411-1002 (CSA Administration) 001-004-9310-9535 (Transfer to Grant Fund) GRANT FUNDS: INCREASE REVENUE ACCOUNT: 035-035-1234-7217 (CSA - Local Funding) INCREASE ~XPENDITURE ACCOUNT: 035-054-5156-1002 (CSA Administration) $13,875 $13,875 $39,687 4,920 34,767 $34,767 $34,767 ResDectfully submitted, City Manager cc: Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development E. Wayne Harris, Superintendent, Roanoke City Public Schools Diane S. Akers, Budget Administrator IN THE COUNCIL OF TRB CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 33001-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Public Safety City Jail Expansion (1-2) ......................... Crisis Intervention Center (3-4) .................. Capital Improvement Reserve Capital Improvement Reserve (5) ................... Due from State Government (6-7) .................... 1) Appropriated from State Grants (008-052-9685-9007) $ 385,259 2) Appropriated from General Revenue (008-052-9685-9003) (385,259) 3) Appropriated from State Grants (008-052-9637-9007) (80,000) 4) Appropriated from General Revenue (008-052-9637-9003) 80,000 5) Buildings and Structures 305,259 6) Department of Corrections - Jail (008-052-9575-9173) (008-1271) 385,259 $ 9,561,146 9,380,613 618,115 21,609,682 558,852 $ 13,773,200 7) Department of Corrections - Crisis (008-1270) (80,000) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 17, 1996 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: Funding Adjustments for the Jail Expansion and Crisis Intervention Center Projects The City's Jail Expansion and Crisis Intervention Center projects were both partially funded by State grant funds. State reimbursement is contingent on the Department of Correction's approval of project expenditures. As a result, state funding has changed since the inception of these projects and certain appropriation adjustments are necessary. At the start of the Jail Expansion project, the Virginia Department of Corrections agreed to reimburse the City for 25% of the estimated project costs or $1,913,940. Construction bids for the Jail Expansion project exceeded the original estimate, therefore, the City requested additional state reimbursement. In order to expedite the project, the City appropriated general revenue while awaiting a decision by the State to increase their participation. The Board of Corrections approved the City's request for additional reimbursement for $385,259, which needs to be appropriated. Similarly, we may now reduce general revenue funding, previously appropriated to the Jail Expansion account, by $385,259. This local funding will be transferred to the Crisis Intervention Center account discussed in the following paragraph ($80,000) and to the Capital Improvement Reserve account ($305,259). Crisis Intervention Center construction was completed during fiscal year 1992-93. State reimbursement of $280,000 from the Department of Corrections was appropriated to partially fund the project. In September 1995 the City received $200,000 as payment in full from the State. The remaining $80,000 was not approved in the State's budget. Since the City will not collect the remaining $80,000, we need to reduce the anticipated state funding by $80,000 and appropriate general revenue. We recommend that City Council approve the following actions: Increase the receivable, "Due from State-Department of Corrections-Jail", in the Capital Projects Fund by $385,259. Appropriate an additional $385,259 of State funds to the Capital Projects Fund account 008-052-9685-9007 entitled, Jail Expansion. Honorable Mayor and Members of City Council June 17, 1996 Page 2 Deappropriate General Revenue funding by $385,259 in the Capital Projects Fund account 008-052-9685-9003 entitled, Jail Expansion. Decrease the receivable, "Due from State-Department of Corrections-Crisis", by $80,000 in the Capital Projects Fund. Deappropriate $80,000 of State funding in the Capital Projects Fund account 008- 052-9637-9007 entitled, Crisis Intervention Center. Appropriate $80,000 of General Revenue in the Capital Projects Fund account 008- 052-9637-9003 entitled, Crisis Intervention Center, which will be available from the Jail Expansion account, 008-052-9685-9003. Transfer General Revenue of $305,259 available in the Jail Expansion account, 008- 052-9685-9003, to the Capital Projects Fund account 008-052-9575-9178 entitled, Capital Improvement Reserve - Buildings. JDG/RT:s C: Director of Finance W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney George C. Snead, Director of Public Safety Glenn D. Radcliffe, Director of Human Development Mary F. Parker, City Clerk W. Alvin Hudson, City Sheriff Rosemary Trussell, Accountant IN THB COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 33002-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Capital Projects, Water, Sewage Treatment, and Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1995-96 Capital Projects, Water, Sewage Treatment, and Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Caoit&l Protects Fun4 Judicial Administration $ Juvenile and Domestic Relations Court Renovation (1) .................................. General Government 8, RCIT - Site Improvements (2) ...................... RCIT - Site G Grading (3) ......................... Commonwealth Building (4) ......................... Recreation Restore Greenhouse - Mountain View (5) ............ 1993 Neighborhood Park Improvement (6) ............ Study - Victory Stadium/Field House (7) ........... Streets and Bridges 13, Hollins Road/Norfolk Avenue Bridge (8) ............ Shenandoah Avenue Streetscape (9) ................. Ninth Street Bridge Rehab (10) .................... Three Bridge Replacements (11) .................... Sanitation 3, Statesman Industrial Park Storm Drain (12) ........ Statesman Park Contract I (13) .................... Statesman Park Contract II (14) ................... 1, Storm Drain Cave-In Towne Square (15) ............. Miscellaneous Stor~ Drain Projects (16) ........... Other Infrastructure 5, Peters Creek Floodproofing (17) ................... 37,539 37,539 061,240 101,477 571 388 107 738 468 489 40 113 14 796 101 389 365 430 258 255 190 621 108 196 140 854 165 362 528 041 617 742 729 410 59 238 55 160 994 534 513 000 Capital Improvement Reserve $ 21,478,088 Capital Improvement Reserve (18-21) ............... 18,921,741 W~ter Fund A ' t'o s Capital Outlay Carvine Cove Phase II, Contract B-1 (22) .......... FY86 Projects Design (23) ......................... 95-96 Paving (24) ........................ ......... carvins Cove mprovement Phase (25-26)'"'"'" Carvins Cove Filtration Plant (27-28) ............. $ 24,844,449 2,747,975 0 31,877 1,256,144 270,000 Retained EarninGs Retained Earnings - Unrestricted (29) ............. $ 25,738,480 ~owa~e Treatment Fund Capital Outlay FY86 Projects Design (30) ......................... Lick Run Replacement LR-5 (31) .................... Effluent Reaeration (32) ...... Lick Run Replacement LR-3) (34) ................... Retained EarninGs $ 21,167,882 66,347 243,351 126,447 169,731 123,289 Retained Earnings - Unrestricted (35) ............. $ 19,115,600 TransnortationFun4 'at' Capital Outlay Municipal Garage - Revenue Equipment (36) ......... Elevators - Municipal Parking Garage (37) ......... 304,373 259,193 45,180 1) Appropriated from General Revenue 2) Appropriated from General Revenue 3) Appropriated from General Revenue 4) Appropriated from General Revenue (008-052-9687-9003) $( 71) (008-052-9693-9003) (48,523) (008-052-9694-9003) (58,612) (008-052-9696-9003) ( 2,262) 5) Appropriated from General Revenue 6) Appropriated from General Revenue 7) Appropriated from General Revenue 8) Appropriated from General Revenue 9) Appropriated from General Revenue 10) Appropriated from Bond Funds 11) Appropriated from Bond Funds 12) Appropriated from General Revenue 13) Appropriated from Bond Funds 14) Appropriated from Bond Funds 15) Appropriated from General Revenue 16) Appropriated from General Revenue 17) Appropriated from General Revenue 18) Buildings and Structures 19) Economic Development 20) Parks 21) Streets and Bridges 22) Appropriated from Bond Funds 23) Appropriated from General Revenue 24) Appropriated from General Revenue (008-052-9664-9003 (008-052-9692-9003 (008-052-9681-9003 (008-052-9596-9003 (008-052-9672-9003 (008-052-9675-9001 (008-052-9551-9001' (008-052-9656-9003 (008-052-9657-9001) (008-052-9658-9001) (008-052-9679-9003) (008-052-9688-9003) (008-052-9662-9003) (008-052-9575-9173) (008-052-9575-9178) (008-052-9575-9180) (008-052-9575-9181) (002-056-8377-9001) (002-056-8348-9003) (002-056-8383-9003) $( ( 5,886) 152) 1,533 ( 59,613) ( 79) ( 7,354) 7,354 (13,072) ( 1,100) (11,635) ( 1) 27,808 ( 2,000) 2,333 107,135 4,505 59,692 ( 77,253) (13,072) (26,699) 25) Appropriated from Bond Funds (002-056-8364-9001} $ 1,274 26) Appropriated from General Revenue (002-056-8364-9003) ( 1,274) 27) Appropriated from Bond Funds (002-056-8365-9001) 75,979 28) Appropriated from General Revenue (002-056-8365-9003) (75,979) 29) Retained Earnings - Unrestricted (002-3336) 117,024 30) Appropriated from General Revenue (003-056-8417-9003) (12,704) 31) Appropriated from General Revenue (003-056-8418-9003) (32,704) 32) Appropriated from General Revenue (003-056-8456-9003) ( 4,253) 33) Appropriated from General Revenue (003-056-8466-9003) ( 6,269) 34) Appropriated from General Revenue (003-056-8475-9003) (51,562) 35) Retained Earnings - Unrestricted (003-3336} 107,492 36) Appropriated from General Revenue (007-056-8701-9003) ( 2,015) 37) Appropriated from General Revenue (007-056-8700-9003} 2,015 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 17, 1996 FROM: S~ Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Close Out of Accounts for Completed Capital Projects II. Background: Capital projects of all types have been approved by Council for construction over the past years. These projects have included construction in major categories for buildings, parks, streets, bridges, sanitary sewers, water projects and sto,',~ drains. Funding is established for each project when Council approves the construction based on the bids for the various construction costs, as well as extra funding for possible contingencies. Co Completed projects have contingency funds remaining after final bills are paid because most projects are completed within the established budgets. Current Situation: number of projects have been completed and can be closed out. Rew~ining funds need to be transferred from the completed projects to capital projects still under construction or to capital improvement reserve accounts for other future construction. The attached budget ordinance will transfer $173,665 in remaining funding in completed projects to the capital improvement reserve to be available for further appropriations. The ordinance will also transfer bond proceeds funding of $77,253 between existing Water Plant Expansion project accounts and deapproprlate $77,253 in funding previously appropriated from retained earnings. The overall funding in total for these Water Plant Expansion project accounts is unchanged. Honorable Mayor and Members of City Council Page 2 June 17, 1996 III. Recommendation: Transfer funds from completed capital projects into appropriate capital accounts as included on the accompanying budget ordinance. Director of Finance JDG/bls Attachment c: W. Robert Herbert, City Manager Charles M. Huffine, City Engineer D§8§8 888°o IN THE COUNCIL OF THE CITY OF ROANOKE, The 17th day of June, 1996. No. 33003-061796. VIRGINIA, AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and providing for an emergency. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, said code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly replacement volumes of the State Code; and WHEREAS, it is the desire of this Council provisions of the City Code which adopt by reference provisions shall be fully consistent with enactments recent Session of the General Assembly; THEREFORE, BE IT Roanoke that: 1. The Code of and supplements and that those State Code of the most copy of which is on file in the City Clerk's Office, the City of Roanoke (1979), as amended, a consisting of ORDAINED by the Council of the City of Chapters 1 through 36.1, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke 1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. WILRURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-981-2431 TELECOPIER: 540-224-3071 June 17, 1996 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Bowers and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the current provisions of State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under such City Code sections. With kindest personal regards, I am Sincerely yours, Wilburn C. Dibling, City Attorney WCD:f Attachment The Honorable Mayor and Members of City Council June 17, 1996 Page cc: W. Robert Herbert, City Manager George C. Snead, Director, Public Safety The Honorable Donald S. Caldwell, Commonwealth's Attorney M. David Hooper, Chief of Police Mary F. Parker, City Clerk H:\COUNCIL\L HMRECO.5 IN TRE COUNCIL OF THE CITY OF ROANOKE; VIRGINIA The 17th day of June, 1996. No. 33004-061796. AN ORDINANCE to amend and reordain certain sections of the 1995-96 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. Roanoke Appropriations, be, and the same are hereby, to read as follows, in part: THEREFORE, BE IT ORDAINED by the Council of the City of that certain sections of the 1995-96 Civic Center Fund amended and reordained Capital Outlay Removal of AC~ Ceiling (1) Retained hrnin=n $ 53,900 28,400 25,500 Retained Earnings - Unrestricted (3) $ .............. 2,184,060 1) Appropriated from General Revenue (005-056-8601-9003) $ 28,400 2) Appropriated from General Revenue (005-056-8602-9003) 25,500 3) Retained Earnings- Unrestricted (005-3336) (53,900) BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. ,,. :" June 17, 1996 Council Report No. 96-146 Honorable Mayor and Members of city Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CIVIC CENTER AUDITORIUM REMOVAL OF ACM CEILING REROOF AREA AROUND STAGE We, the undersigned Bid Committee, hereby submit the attached report for your consideration. ~--. Respectfully submitted, ohh H.' I~arrott William F.. Clark . Bob Chapman - t WW/LBC/kh Attachment: Bid Committee Report CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center June 17, 1996 Council Report No. 96-146 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CIVIC CENTER AUDITORIUM REMOVAL OF ACM CEILING REROOF AREA AROUND STAGE Backqround on the subject in chronological order is as follows: Bids, followin.q proper advertisement, were publicly opened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, as follows: 1) On May 28, 1996, five (5) bids were received for removal of the ACM ceilinq, with S. P. Cahill &Assoc., Inc., submitting the Iow bid in the amount of $25,900. Work is to be performed between July 2 and July 14, 1996;the time has been reserved by the Civic Center Manager. 2) On June 6, 1996, two (2) bids were received for reroofin.q the are,~ around the sta_cle, with Melvin T. Morgan Roofing and Sheet Metal Company, Incorporated, submitting the Iow bid in the amount of $36,244 and seventy (70) consecutive calendar days. Work to commence after July 14, 1996. 6. The project consists of the follow n.q 1) 2) 3) The Iow area of roof around the stage of the Auditorium needs to be replaced. Flat roof areas can no longer be guaranteed by roofing manufacturers, so the roofing project will have tapered insulation. To keep the insulation within economical installation cost:;, three (3) new roof drains were added and one existing drain was moved. This required the installation of several new access panels in the ceiling below. Most of the cei nR is an acoustical ceilin,q that has asbestos-contain n,i material (ACM). This is the same type ceiling removed from the levels around the Auditorium some years ago. II. Current situation is as follows: A. ~l'he exist n.q ceil n.q with ACM needs to be removed so that a new roof and additional roof drains can be installed. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ROANOKE CIVIC CENTER AUDITORIUM REMOVAL OF ACM CEILING REROOF AREA AROUND STAGE June 17, 1996 Page 2 Ill. Issues in order of importance are as follows: A. Compliance of the bidders with the requirements of the contract documents fo~ bidding Amount of the Iow bid Funding Time of completion IV. Alternatives in order of feasibility are as follows: Award a lump sum contract to S. P. Cahill & Assoc., Inc., for removal of ACM around the stage for the Civic Center Auditorium in accordance with the contract documents as prepared by the Office of the City Engineer. Work to be performed between July 2 and July 14, 1996, for the sum of $25,900. Award a lump sum contract to Melvin T. Morqan Roofing and Sheet Metal Company, Incorporated, to replace the Iow roof around the stage area of the Auditorium in accordance with the contract documents as prepared by the Office of the City Engineer. Work is to be performed in seventy (70) consecutive calendar days starting on July 15, 1996, for the sum of $36,244. 1) Compliance of the bidders with the requirements of the contracl documents for biddinq would be met. 2) Amount of the Iow bid on both projects is acceptable. 3) Fund n.q for this work is in the Civic Center Retained Earnings account. 4) Time of completion as outlined above is acceptable. B. Reiect all bids and do not award the contracts at this timn. 1) Compliance of the bidders with the requirements of the contracl documents for bidding would not be an issue. 2) Amount of the Iow bid for both projects would probably increase when rebid at a later date. 3) Funding would not be encumbered at this time. Honorable Mayor and Members of City Council BID COMMITTEE REPORT ROANOKE CIVIC CENTER AUDITORIUM REMOVAL OF ACM CEILING REROOF AREA AROUND STAGE June 17, 1996 Page 3 4) Time ~ would be extended. It would be quite some time before the Civic Center Auditorium could be vacated again for 13 consecutive calendar days. V. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Appropriate the followinR fundinq from the Civic Center Retained Earnings account to a Capital account to be established in the Civic Center Fund for each project as follows: 1 ) Removal of ACM ceilinq: 2) Contract Amount Project Contingency Total Reroof area around stare $25,900 2,500 928,400 B. Reiect Contract Amount Project Contingency Total the other bids received. $36,244 3,000 939,244 LBC/kh Attachment: Tabulation of Bids CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center TABULATION OF BIDS ROANOKE CiViC CENTER AUDITORIUM REMOVAL OF ACM CEILING 710 WILLIAMSON ROAD, N.E. ROANOKE, VIRGINIA PROJECT NO. 14-96A BID NO. 96-4-59 Bids opened by D. Darwin Roupe, Manager, Office of Supply Management, on May 28, 1996 at 2:00 p.m. CONTRACTOR J LUMP SUM AMOUNT S. P. Cahill & Assoc., Inc. $25,900 Atlantic Environmental Construction Co. 34,836 L. C. M. Corporation 35,124 HICO, Inc. 37,602 Insulation Specialties, Inc. 57,500 Estimated Cost: $26,000 Office of the City Engineer Roanoke, Virginia June 17, 1996 TABULATION OF BID~S ROANOKE CIVIC CENTER AUDITORIUM REROOF AREA AROUND STAGE 710 WILLIAMSON ROAD, N.E. ROANOKE, VIRGINIA PROJECT NO. 14-96B BID NO. 96-5-21 Bids opened by D. Darwin Roupe, Manager, Office of Supply Management, on June 6, 1996, at 2:00 p.m. CONTRACTOR J LUMP SUM AMOUNT Melvin T. Morgan Roofing and Sheet Metal Company, $36,244 Incorporated Consolidated Industrial Roofing, Inc. 56,885 Estimated Cost: $28,600* Office of the City Engineer Roanoke, Virginia June 17, 1996 *Perimiter flashing was tested and found to have asbestos containing materials (ACM). June 17, 1996 Council Report No. 96-146 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT ROANOKE CIVIC CENTER AUDITORIUM REMOVAL OF ACM CEILING REROOF AREA AROUND STAGE I concur with the Bid Committee recommendation relative to the above projects and recommend it to you for appropriate action. Respectfully submitted, W. Robert Herbert City Manager WRH/LBC/kh Attachment: Bid Committee Report CC: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Manager, Civic Center MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk June House Executive Director Big Brothers/Big Sisters of Roanoke Valley, Inc. 2728 Colonial Avenue, S. W., Suite 1 Roanoke, Virginia 24015 Dear Ms. House: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Big Brothers/Big Sisters of Roanoke Valley, Inc., in the amount of $5,700.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, 7~.~.,.. Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc,' James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W,, Room 4.56 Roanoke, Virginia 24011-1536 Telephone: (.540) 981-2541 Fax: (540) 224-3145 June 20,1996 SANDRA H. EAKIN Deputy City Clerk File #72-145-178-318 Estelle K. Nichols-Avner Executive Director Bradley Free Clinic of Roanoke Valley 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Ms. Nicheis-Avner: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Bradley Free Clinic of Roanoke Valley, in the amount of $20,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP.'sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virg/nia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 SANDRA H. EAKIN · Deputy City Clerk File #72-145-178-318 Shannon Brabham Executive Director Child Abuse Prevention Council of Roanoke Valley 3201 Brandon Avenue, Suite 1 Roanoke, Virginia 24018 Dear Ms. Brabham: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Child Abuse Prevention Council of Roanoke Valley, in the amount of $3,300.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE Cie/Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Joseph S. Gaither Athletic Director Inner City Athletic Association P.O. Box 13362 Roanoke, Virginia 24033-3362 Dear Mr. Gaither: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Inner City Athletic Association, in the amount of $2,300.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Katherine G. Stockburger Executive Director Conflict Resolution Center, Inc. P. O. Box 1185 Roanoke, Virginia 24006 Dear Ms. Stockburger: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Conflict Resolution Center, Inc., in the amount of $6,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 SANDRA H. EAKIN Deputy City Clerk File #72-145-178-318 John F. Pendarvis Executive Director Family Service of Roanoke Valley P. O. Box 6600 Roanoke, Virginia 24017 Dear Mr. Pendarvis: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Family Service of Roanoke Valley, in the amount of $36,800.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20, 1996 File #72-145-178-318 Susan B. Williams Executive Director League of Older Americans P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to vadous nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to LOA Area Agency on Aging, in the amount of $26,783.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Pe,~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN · Depfity City Clerk Raleigh Campbell, Executive Director Council of Community Services Information and Referral Center of Southwest Virginia P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Campbell: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Council of Community Services, Information and Referral Center of Southwest Virginia, in the amount of $7,800.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. MFP:sm Enc. Sincerely, Mary F. Parker, CMC/AAE City Clerk pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 45(5 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #72 - 145-178-318 SANDRA H. EAKIN Deputy City Clerk Katherine Garvin Chapter Services Coordinator Blue Ridge Chapter National Multiple Sclerosis Society 3959 Electric Road, S. W., Suite 310 Roanoke, Virginia 24018 Dear Ms. Garvin: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Blue Ridge Chapter of the National Multiple Sclerosis Society, in the amount of $1,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN Deputy City Clerk June 20, 1996 File #72-145-178-318 Sadye K. White Executive Director Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. White: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Northwest Child Development Center, in the amount of $23,800.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc, pC: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 R~anoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City CIerk Julie Hollingsworth, Coordinator RAM House Roanoke Area Ministries 824 Campbell Avenue, S. W. Room No. 5 Roanoke, Virginia 24016 Dear Ms. Hollingsworth: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Area Ministries, in the amount of $30,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 26, 1995. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Peggy Balla Executive Director Child Health Investment Partnership 402 Luck Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Balla: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Comprehensive Child Investment Partnership, Inc., in the amount of $44,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Richard R. Hawkins Executive Director Roanoke Valley Speech and Hearing Center 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Hawkins: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Valley Speech and Hearing Center, Inc., in the amount of $3,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKF OFFICE OF THE CITY CLERK 215 Church Avenue, $.V~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #72-145-178_318 SANDRA H. EAKIN Deputy City Clerk Roger D. Matthews Executive Director Goodwill Industries/Tinker Mountain, Inc. 1489 East Main Street Salem, Virginia 24153 Dear Mr. Matthews: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Goodwill Industries/Tinker Mountain, Inc., in the amount of $20,000.00, providing that objectives, activities, and other reasonable requests for monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Connie Burnett Executive Director Roanoke Valley Trouble Center P. O. Box 20207 Roanoke, Virginia 24018 Dear Ms. Burnett: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Valley Trouble Center, in the amount of $8,100.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, ~)~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Curtis Andrews Executive Director Unified Human Services Transportation System, Inc. (RADAR) P. O. Box 13825 Roanoke, Virginia 24037-3825 DearMr. Andrews: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Unified Human Services Transportation System Inc., (RADAR), in the amount of $24,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely. //?.,.,A.~-- Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.~, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 SANDRA H. EAKIN Deputy City Clerk File #72-145-178-318 Katheryn R. Hale Executive Director West End Center, Inc. P. O. Box 4562 Roanoke, Virginia 24015 Dear Ms. Hale: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to West End Center, Inc., in the amount of $30,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 32548-062695 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Eric. pc; James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Robert H. Logan, III Executive Director Western Virginia Emergency Medical Services Council P. O. Box 926 Salem, Virginia 24153 Dear Mr. Logan: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Western Virginia Emergency Medical Services Council, in the amount of $10,528.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. ~'~'~ e.,~ '~.Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Carol B. Key, Director Court Appointed Special Advocate Program Roanoke Valley CASA Foundation P. O. Box 112 Roanoke, Virginia 24001 Dear Ms. Key: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Court Appointed Special Advocate Program, Roanoke Valley CASA Foundation, in the amount of $5,500.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk C. Ted Carroll, Director of Development Smith Mountain Lake 4-H Educational Center Route 2, Box 695 Wirtz, Virginia 24184 Dear Mr. Carroll: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Smith Mountain Lake 4-H Educational Center, in the amount of $2,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Dan L. Delaney Commanding Officer The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Commander Delaney: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97; and authorizing the City Manager to negotiate a contract for up to $26,700.00 with The Salvation Army for provision of services to City citizens under the Homeless Housing Program and/or Abused Women's Shelter. Resolution No. 32549-062696 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development, and Chairperson, Human Services Committee MARY F. P~, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #60-72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Richard Dickson Executive Director ARC Roanoke, Inc. P. O. Box 6157 Roanoke, Virginia 24017 Dear Mr. Dickson: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to ARC Roanoke, Inc., in the amount of $30,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006- 061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday; June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20, 1996 File #72-145-178-318 SANDRA H. EAK1N Deputy City Clerk Mariellen Heron Executive Director Adult Care Center of Roanoke Valley c/o Veterans Medical Center Building No. 76-1 Salem, Virginia 24153 Dear Ms. Heron: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Adult Care Center of Roanoke Valley, in the amount of $6,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY F. PARKE~ CMC/A.M~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 240I 1-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June2~,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Kathleen V. Ross Community Developer Community Organization for Research and Development 401 First Street, N. W. Roanoke, Virginia 24016 Dear Ms. Ross: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to the Community Organization for Research and Development, in the amount of $1,900.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY ~. PARKER~ CMCIAAE City Cl~rk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Kimberly McNair Executive Director Bethany Hall Recovery Home for Chemically Dependent Women 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Ms. McNair: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Bethany Hall, in the amount of $7,500.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006- 061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, ~~ Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia :24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk Peggy Balla Executive Director The Roanoke Adolescent Health Partnership P.O. Box 12712 Roanoke, Virginia 24027-2712 Dear Ms. Balla: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to The Roanoke Adolescent Health Partnership, in the amount of $7,000.00, providing that objectives, activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1996. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee MARY E PAI~KER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 4:56 Roanoke, Virginia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 June 20,1996 File #72-145-178-318 SANDRA H. EAKIN Deputy City Clerk The Honorable Philip Trompeter Chairperson Roanoke Drug and Alcohol Abuse Council 1811 Elbert Drive Roanoke, Virginia 24018 Dear Mr. Trompeter: I am enclosing copy of Resolution No. 33006-061796 concurring in recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies for fiscal year 1996-97, as more particularly set forth in a report of the Committee under date of June 17, 1996; and further authorizing the Chairperson of the Human Services Committee and the Director of Human Development to release funds to Roanoke Drug and Alcohol Abuse Council, in the amount of $10,000.00, providing that objectives; activities, and other reasonable requests of monitoring staff have been submitted and accepted. Resolution No. 33006-061796 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:sm Enc. pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development and Chairperson, Human Services Committee IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of June, 1996. No. 33006-061796. A RESOLUTION concurring in the recommendations Services Committee for allocation of City funds nonprofit agencies for Fiscal Year 1996-1997. of the Human to various WHEREAS, the Fiscal Year Council for the Human Services the amount of $408,997.00; and 1996-97 budget approved by City Committee provides for funding in WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Committee; and WHEREAS, requests for City funds in the total amount of $780,818.83 were received by the Human Services Committee from thirty-three agencies; and Roanoke that: 1. Council concurs Services Committee as to nonprofit agencies in the recommendations of the Human the allocations for funding of various for Fiscal Year 1996-1997 as more particularly WHEREAS, after studying each application and holding a public hearing, the Committee has recommended allocation of funding to certain applicant agencies for Fiscal Year 1996-1997; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs; THEREFORE, BE IT RESOLVED by the Council of the City of set forth in the attachment to the Committee Report submitted to this Council, dated June 17, 1996. 2. The Chairman of the Human Services Committee and the Director of Human Development are authorized to release funds to the appropriate agency, provided that objectives, activities, and other reassurances have been submitted and accepted. ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of June, 1996. No. 33005-061796. AN ORDINANCE to amend and reordain certain sections of the 1996-97 General Fund Appropriations, and providing for an emergency. WHEREAS, Government of the exist. for the usual daily operation of the Municipal City of Roanoke, an emergency is declared to THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1996-97 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Health and Welfare Human Services Committee 1) Fees for Professional Services 2) Subsidies 3) Family Services Protective Service 4) Free Clinic 5) League of Older Americans 6) Roanoke Area Ministries 7) EADA 8) Association for Retarded Citizens 9) Bethany Hall 10) Big Brothers (1-30) ................... (001-054-5220-2010) $ 8,986 (001-054-5220-3700) (408,997) (001-054-5220-3720) 36,800 (001-054-5220-3721) 20,000 (001-054-5220-3722) 26,783 (001-054-5220-3723) 30,000 (001-054-5220-3725) 24,000 (001-054-5220-3726) 30,000 (001-054-5220-3728) 7,500 (001-054-5220-3729) 5,700 $ 19,504,627 408,997 15} NW Child Development 16} Roanoke Valley Speech and Hearing 17) TRUST 18) Western Virginia Emergency Medical Services 19) Inner City Athletic Association 20) West End Center, Inc. 21) Adult Care Center 22) Tinker Mountain Industries 23) Conflict Resolution Center, Inc. 24) Roanoke City Health Department 25) The Salvation Army 26) Smith 11) Child Abuse and Neglect (001-054-5220-3730) $ 3,300 12) CORD (001-054-5220-3731) 1,900 13) Information and Referral (001-054-5220-3732) 7,800 14) Blue Ridge MS 1,000 27) 28) Mountain Lake 4-H Educational Center Roanoke Adolescent Health Partnership Roanoke Drug and Alcohol Abuse Council (001-054-5220-3733) (001-054-5220-3734) 23,800 (001-054-5220-3738) 3,000 (001-054-5220-3740) 8,100 (001-054-5220-3741) 10,528 (001-054-5220-3744) 2,300 (001-054-5220-3745) 30,000 (001-054-5220-3746) 6,000 (001-054-5220-3747) 20,000 (001-054-5220-3748) 6,000 (001-054-5220-3751) 44,000 (001-054-5220-3752) 26,700 (001-054-5220-3764) 2,000 (001-054-5220-3767) 7,000 (001-054-5220-3768) 10,000 29) League of Women Voters Discretionary Fund (001-054-5220-3769) 3OO Court Appointed Special Advocate (001-054-5220-3775) $ 5,500 BE IT FURTHER ORDAINED that, an emergency existing, Ordinance shall be in effect from its passage. ATTEST: this City Clerk. June 17, 1996 #96-548 Honorable Mayor and City Council Roanoke, VA Honorable Mayor and Members of Council: SUBJECT: RECOMMENDATIONS OF HUMAN SERVICES COMMITTEE FOR FUNDING OF QUALIFIED AGENCIES FOR FISCAL YEAR 1996-97 I. BACKGROUND The Human Services Committee budget in the amount of $408~997 was established by City Council, Ordinance #32920-051396, by which the general fund budget for fiscal year 1996-97 was adopted May 13, 1996. Requests from 33 agencies were received for $780,818.83. Individual study of each application was made by committee members, and public hearings were held April 2 and April 4, 1996, to consider the requests and hear applicants. De Agencies were notified of tentative allocations recommendations and advised they could appeal the committee's tentative recommendations. II. CURRENT SITUATION Performance audits are conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded program. Human Services Committee requests that $8~986.00 be designated in the Human Services Committee budget upon approval of City Council to cover monitoring expenses. Performance audits will be conducted by th~ Council of Community Services in conjunction with the City's Director of Human Development. Performance audits were adopted in 198] to ensure city funds are being used for the purpose for which they are requested and to further assure that citizens of the city are benefitting from their use. Honorable Mayor and Members Page 2 June 17, 1996 of Council The committee is pleased with the contents and accuracy of the audits performed during the past. Agencies submit a budget by objective and activities when applying for funds through the Human Services Committee. Agency plan of objectives and activities to be accomplished with city funding. Total agency budget and amount of funds generated to the agency by city funding. Regional agencies are required to apply for funding from other localities. The committee is concerned that some regional agencies are not funded by the other localities (Attachment B). Attached schedule shows recommended fundimq for allocation to the various agencies. Most agencies are funded for less than their request. Recommended funding amounts reflect the best judgment of the committee in serving the citizens of the City of Roanoke through these programs Committee deliberations are contained in minutes of meetings on file with the City Clerk. Appeals of committee recommendations~ as provided by Council policy, were received after notification to each agency of its tentative recommended allocation Four (4) appeals were filed and heard May 24, 1996. Roanoke Area Ministries requested an appeal because of cuts in other funding. Because of limited funds, the appeal was denied. Child Health Investment Partnership (CHIP) requested an appeal because the committee recommendation represented an investment of only 12% of the cost of services provided to city children. Because of limited funds, the appeal was denied. Honorable Mayor and Members of Council Page 3 June 17, 1996 YMCA requested an appeal so that the TOP Gunn Summer Day Camp Program could be provided to city children. Because of limited funds, the appeal was denied; however, the committee requested the Director of Human Development to pursue other avenues of funding if possible. Garden of Prayer House of Deliverance requested an appeal so that homeless men from Roanoke could be served in their program. Because the Garden of Prayer House of Deliverance is located in Covington, Virginia, and because of limited funds, the appeal was denied. Bethany Hall $7,500.00. The committee recommends a payment of $20.00 per day for Roanoke residents, up to a maximum of $7~500.00. The Salvation Army - $26,700.00. The committee recommends that $26~700.00 be allocated to The Salvation Army and a contract be executed with The Salvation Army for the provision of services to city citizens under the Homeless Housing Program and/or Abused Women's Shelter. Unified Human Transportation Systems, Inc. (RADAR) $24~000.00. The committee recommends that $24~000.00 be allocated to Unified Human Transportation Systems, Inc. (RADAR) through Valley Metro in order that Valley Metro may receive credit for providing transportation to the handicapped. Inner City Athletic Association. The committee recommends that $1,900 be allocated to Inner City Athletic Association through Community Organization for Research and Development. III. RECOMMENDATIONS City Council concur with the funding of agencies amounts recommended as indicated on the attached schedule (Attachment A). in the City Council Authorize the Chairman of the Human Services Committee and the Director of Human Development to not authorize payment of funds to any agency until objectives, activities, and other reasonable requests of the monitoring staff are submitted and accepted. Honorable Mayor and Members Page 4 June 17, 1996 of Council Co Transfer $408,997.00 from the Human Services Committee account #001-054-5221-3700, to new line items to be established within the Human Services Committee budget by the Director of Finance. Authorize the City Manager or his desiqnee to negotiate a contract for $26~700.00 with the Salvation Army for the provision of services to city citizens under the Homeless Housing Program and/or Abused Women's Shelter. Council will be asked to authorize the execution of the contract after it has been negotiated. Respectfully submitted, Human Services Committee Harold Kyle, Vice Chairman Raleigh Campbell Frank Feather Stanley Hale Bernice Jones A1 McCain GDR:gr Attachments cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Diane Akers, Budget Administrator 0 Director of Human Development June 5, 1996 Mrs. Darlene Waldren, Director Garden of Prayer House of Deliverance 109 N. Allegheny Avenue Covington, VA 24426 Dear Mrs. Waldren: As Chairman of the Human Services Committee, I regret to inform you that the committee was unable to provide funding to the Garden of Prayer House of Deliverance for Fiscal Year 1996- 1997. The decision was reached because of the location of the House of Deliverance and because of a lack of funds in the human services committee budget for this fiscal year. The final recommended allocations will be submitted to City Council on Monday, June 17, 1996 at 2:00 p.m. You and your organization are to be commended for the services your provide the homeless men in your area. Sincerely, Glenn D. Radcliffe Director of Human Development GDR:gr cc: Human Services Committee Mary Parker, City Clerk Room 356, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011-1539 (540) 981-2302 Director of Human Development June 5, 1996 Louis O. Brown, Branch Director The YMCA of Roanoke Valley 108 Orange Avenue, NW Roanoke, VA 24016 Dear Mr. Brown: As Chairman of the Human Services Committee, I regret to inform you that the committee was unable to provide funding to the YMCA of Roanoke Valley for Fiscal Year 1996-1997. The Committee felt strongly that the TOP Gun Program was one of considerable merit and expressed a desire to see the program funded. The decision was reached only because of a lack of funds in the Human Services Committee budget for this fiscal year. The final recommended allocations will be submitted to City Council on Monday, June 17, 1996 at 2:00 p.m. You and your organization are to be commended for the services your provide the homeless men in your area. Sincerely, Glenn D. Radcliffe Director of Human Development GDR:gr cc: Human Services Committee Mary Parker, City Clerk Room 356, Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011-1539 (540) 981-2302 Director of Human Development June 5, 1996 Ms. Robin H. Hammerstrom, Executive Director Child Health Investment Partnership 402 Luck Avenue, SW Roanoke, VA 24016-5042 Dear Ms. Hammerstrom: As Chairman of the Human Services Committee, I regret to inform you that the committee was unable to increase the funding to CHIP for Fiscal Year 1996-97. This decision was reached only because of a lack of funds in the budget for this fiscal year. The final recommended allocations will be submitted to City Council on Monday, June 17, 1996, at 2:00 p.m. You and your organization are to be commended for its service to the Roanoke Valley. Sincerely, Glenn D. Radcliffe, Chairman Human Services Committee GDR:gr cc: Human Services Committee Mary Parker, City Clerk R~orn 356, Municipal Building 2]5 Church Avenue, S.W., Roanoke, Virsinia 240]. Z-3.539 (540) 98t -2302 Director of Human Development June 5, 1996 Ms. Wendy Moore, Executive Director Roanoke Area Ministries 824 Campbell Avenue, SW Room 5 Roanoke, VA 24016 Dear Ms. Moore: As Chairman of the Human Services Committee, I regret to inform you that the committee was unable to increase the funding to RAM for Fiscal Year 1996-1997. This decision was reached only because of a lack of funds in the budget for this fiscal year. The final recommended allocations will be submitted to City Council on Monday, June 17, 1996 at 2:00 p.m. You and your organization are to be commended for its services to the citizens of Roanoke Valley. Sincerely, Director of Human Development GDR:gr cc: Hum~ Services Committee ~M~fry Parker, City Clerk R(x)rn 356, Municipal Buildin8 215 Church Avenue, S.W., Roanoke, Virsinia 240! ].-~. 539 (540) 981-2302 MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, $.W., Room 456 Roanoke, Virgknia 24011-1536 Telephone: (540) 981-2541 Fax: (540) 224-3145 SANDRA H. EAKIN D~puty City Clerk July 2, 1996 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of Council held on Monday, June 24, 1996, the matter of appropriate signage, etc. recognizing the City of Roanoke as a five time winner of the Ali-America City Award was referred to you for report to Council. Since the City of Roanoke is the only locality in the Commonwealth of Virginia to be honored, it was further suggested that you contact the City's representatives to the General Assembly and officials of the Virginia Municipal League with regard to appropriate state recognition. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:sm IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI& The 17th day of June, 1996. No. 32983-061796. A RESOLUTION naming a City facility in honor of a distinguished citizen. WHEREAS, Laban Johnson commenced his career in education in 1964 when he began teaching drama at Jefferson High School and thereafter at Patrick Henry High School; WHEREAS, while at Patrick Henry High School, Mr. Johnson oversaw the design of the Clara Black Auditorium and incorporated his knowledge of theater production into various architectural improvements for the building; WHEREAS, Mr. Johnson has performed and directed in numerous live performances; WHEREAS, in 1985, Mr. Johnson assumed the position of first Special Events Coordinator for the City of Roanoke, a capacity in which he has served until the present; WHEREAS, Mr. Johnson has supervised and directed the operations of numerous major events, including large festivals that attracted thousands of tourists to the City; WHEREAS, Mr. Johnson, having served on numerous boards and committees of area arts organizations, has been an ambassador of good will for the City; WHEREAS, Mr. Johnson has, for a number of years, had his own radio and television shows which have been widely successful; and WHEREAS, Mr. Johnson will soon be retiring from the City service. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as foilows: 1. City Council adopts this resolution as a means of recognizing and commending the outstanding personal and professional services rendered to the City of Roanoke, its citizens, and visitors to the area by Laban Johnson. 2. In honor of Mr. Johnson, the Amphitheatre in Elmwood Park shall henceforth be known as the Laban Johnson Amphitheatre. 3. The City Clerk is directed to forward an attested copy of this Resolution to Laban Johnson and to convey to him the best wishes of this Council for his furore endeavors. ATTEST: City Clerk.